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2021-05-26 Agenda PacketCHESTERFIELD COUNTY CHESTERFIELD, VIRGINIA 23832 AGENDA May 26, 2021 BOARD OF SUPERVISORS   JAMES M. HOLLAND CHAIR DALE DISTRICT CHRISTOPHER M. WINSLOW VICE­CHAIR CLOVER HILL DISTRICT JIM A. INGLE BERMUDA DISTRICT KEVIN P. CARROLL MATOACA DISTRICT LESLIE A.T. HALEY MIDLOTHIAN DISTRICT JOSEPH P. CASEY, Ph.D. COUNTY ADMINISTRATOR 2:00 p.m. Work Session ­ Public Meeting Room    1.Approval of Minutes     2.Requests to Postpone Agenda Items and Additions, Deletions or Changes in the Order of  Presentation     3.Work Sessions      A.Everyday Excellence ­ Environmental Engineering      B.Pocahontas State Park Update      C.COVID­19 Update      D.Financial and Federal Funding Update      E.Trail and Transportation Projects Overview      F.Community Operations Projects Overview      G.Economic Development Grant Agreements Overview     4.Reports      A.District Improvement Funds (DIF) Monthly Report     5.Fifteen­Minute Citizen Comment Period on Unscheduled Matters     6.Closed Session          Page 1 of 364 Chesterfield County Board of Supervisors Meeting May 26, 2021   A.1) Pursuant to § 2.2­3711(A)(3), Code of Virginia, 1950, as Amended, to Discuss the  Acquisition by the County of Real Estate for a Public Purpose Where Discussion in an Open  Meeting Would Adversely Affect the Bargaining Position and Negotiating Strategy of the  Public Body, and 2) Pursuant to § 2.2­3711(A)(5), Code of Virginia, 1950, as Amended, to  Discuss or Consider Prospective Businesses or Industries or the Expansion of Existing  Businesses or Industries Where no Previous Announcement Has Been Made of the  Businesses’ or Industries’ Interest in Locating or Expanding Their Facilities in the  Community     7.Recess for Dinner     6:00 p.m. Evening Session ­ Public Meeting Room    8.Invocation      The Honorable Jim Holland, Dale District Supervisor    9.Pledge of Allegiance      Eagle Scout Jackson Brice Hensley    10.County Administration Update      A.Local Government Education Week      B.School Bookmobile Vans       C.Citizen Survey      D.Parks and Recreation NACPRO Awards      E.Other County Administration Updates     11.Board Member Reports     12.Resolutions and Special Recognitions      A.Resolution Recognizing the 2021 Senior Volunteer Hall of Fame Inductees      B.Recognizing Boy Scouts Upon Attaining Rank of Eagle Scout      C.Resolution Recognizing Ms. Marilyn Ibin­West, Department of Mental Health Support  Services Upon Her Retirement      D.Resolution Recognizing Ms. Frances Schiavone, Department of Mental Health Support  Services Upon Her Retirement      E.Resolution Recognizing Pamela Yoss Cooper, Community Partnership Manager for  Community Enhancement, Upon Her Retirement     13.New Business     Page 2 of 364 Chesterfield County Board of Supervisors Meeting May 26, 2021  A.Appointments      1.Camp Baker Management Board      2.Towing Advisory Board      B.Consent Items      1.Adoption of Resolutions      a.Resolution Recognizing Mr. Frederick Styron, Utilities Department, Upon His  Retirement      b.Resolution Recognizing Ms. Cheryl C. Hays, Chesterfield Fire And EMS, Upon Her  Retirement      c.Resolution Recognizing Ms. Rosemary S. Loren, Library Department, Upon  Her Retirement      2.Real Property Requests      a.Acceptance of Parcels of Land      1.Acceptance of Three Parcels of Land Adjacent to Brandermill Parkway  and Charter Colony Parkway from RP2B, LLC       2.Acceptance of a Parcel of Land Adjacent to Miller Road from Robert  C. Schrum, Jr., Executor of the Ruth M. Schrum Estate, or its  Successors or Assigns       3.Acceptance of Parcels of Land Adjacent to Miller Road from Robert  C. Schrum, Jr. and Mary Beth Schrum, Formerly Known as Mary Beth  Neace or their successors or assigns      4.Acceptance of a Parcel of Land Adjacent to Jefferson Davis Highway  from Bermuda Square Venture LLC      5.Acceptance of Four Parcels of Land Adjacent to Jefferson Davis  Highway and Swineford Road from Wilson Terminal Corporation      b.Requests to Quitclaim      1.Withdrawal of a Designation of a Parcel of Land for Midlothian  Middle School      3.Approval of a Law Enforcement Mutual Aid Agreement between the Chesterfield  County Police Department and the Sheriff of the County of New Kent     Page 3 of 364 Chesterfield County Board of Supervisors Meeting May 26, 2021   4.Authorize and Appropriate the Receipt of $110,000 in Funding from the Department  of Behavioral Health & Developmental Services for the Transition from ICT to ACT  Teams      5.Authorization to Award a Construction Contract       a.Award a Construction Contract for Courthouse Road (Salem Church Road to  Courts Complex Road) Trail Project and Appropriation of Funds       b.Award a Construction Contract and Potential Change Orders for the Beulah  Recreation Center/Parks and Recreation Department Headquarters Renovation   Project      c.Award a Construction Contract for County Project #19­0005 Falling Creek  Wastewater Treatment Plant Digester 2 Conversion      d.Award a Construction Contract for County Project #15­0080, Harrowgate  Road Waterline Improvements      6.Set Public Hearing       a.To Consider the FY2021 Appropriation of $22.9 Million Federal Elementary  and Secondary School Emergency Relief II (ESSER II) Funds      b.To Consider Amendments to FY2021 Adopted Budget Related to Revised  Memorandum of Understanding with Dominion Energy      c.To Consider Amendments to FY2021 and FY2022 Adopted Budgets for the  County Central Virginia Transportation Authority Fund       d.To Consider Amendments to the FY2022 Operating and Capital Improvement  Plan Budgets for Chesterfield County Public Schools and Appomattox  Regional Governor's School Totaling up to $16,690,500      e.To Consider Acceptance and Appropriation of up to $68.4 Million for the  American Rescue Plan Act (ARPA)      f.To Consider the FY2023 and FY2024 Transportation Alternatives Projects      g.To Consider Code Amendment Relative to Route 1 Residential Overlay Area  Boundary (21PJ0112)      h.To Consider Code Amendment Relative to Resource Protection Area  Designations for Family Subdivisions (21PJ0110)      i.To Consider an Ordinance to Adjust the Boundaries of Voting Precincts 203  and 209 in the Dale Magisterial District     Page 4 of 364 Chesterfield County Board of Supervisors Meeting May 26, 2021  j.To Consider the Establishment of Five Satellite Absentee Voting Locations  for all Presidential Primary and General Elections      7.Acceptance of State Roads      8.Schools' FY2021 Appropriation Changes ­ CARES Relief Funds      C.Award a Construction Contract and Approve Potential Change Orders and Appropriate  Reserves for the CTC Hull Vehicle Fueling Site Project      D.Approval of Grant Agreement with Rebkee, LLC      E.Approval of Grant Agreement with 29:11 Chesterfield LLC      F.Donation of County Property Commonly Known as the Justis House for the Purpose  of Historic Preservation     14.Fifteen­Minute Citizen Comment Period on Unscheduled Matters     15.Deferred Items     16.Requests for Manufactured Home Permits and Rezoning Placed on the Consent Agenda to be  Heard in the Following Order:  Withdrawals/Deferrals Cases Where the Applicant Accepts the Recommendation and There is No Opposition Cases Where the Applicant Does Not Accept the Recommendation and/or There is  Public Opposition Will Be Heard at Section 18     A.21SN0523 ­ Lifestyle Builders & Developers, Inc. ­ Clover Hill District      B.21SN0538 ­ Rachel Massey ­ Bermuda District       C.21SN0577 ­ Hong Tuyen Hguyen ­ Midlothian District       D.21SN0587 ­ Chesterfield County Board of Supervisors ­ Matoaca District       E.21SN0599 ­ Chesterfield County Planning Commission ­ Bermuda District       F.21SN0601 ­ DeShonda Jennings ­ Midlothian District      17.Public Hearings      A.To Consider FY2022­FY2027 Secondary Road Six­Year Plan and FY2022 Secondary Road  Improvement Budget; Appropriation of Funds and Authorization to Proceed      B.To Request to Quitclaim Portions of a 50’ Right of Way Known as Miller Road     Page 5 of 364 Chesterfield County Board of Supervisors Meeting May 26, 2021   C.To Consider the Issuance by the Harrisonburg Redevelopment and Housing Authority of up  to $19,000,000 of its Multifamily Residential Rental Affordable Housing Facility Revenue  Bonds to Finance the Acquisition, Construction, and Equipping of the Development     18.Remaining Manufactured Home Permits and Zoning Requests     19.Fifteen­Minute Citizen Comment Period on Unscheduled Matters     20.Adjournment      A.Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors     Page 6 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 3.A. Subject: Everyday Excellence - Environmental Engineering Board Action Requested: Summary of Information: Attachments: None Preparer: Approved By: Page 7 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 3.B. Subject: Pocahontas State Park Update Board Action Requested: None Summary of Information: Nate Clark, Park Ranger, Pocahontas State Park will give an update. Attachments: 1.Pocahontas Board of Super pres 5-2021 Preparer:Robert Smet, Director, Parks and Recreation Approved By: Page 8 of 364 Chesterfield County Board of Supervisors May 26, 2021 Nate Clark, Park Manager Page 9 of 364 General Park Information •Largest State Park in Virginia; 7919 acres •2019 attendance (pre COVID); 956,573 –Highest attended park in Virginia •2020 attendance (COVID facility closures); 782,213 •Over 500 interpretive programs in 2019, 17,000 attendance •Over 28,000 volunteer hours in 2019, Friends of Pocahontas State Park is major contributor •Established as State Park in 1946 Page 10 of 364 Park Facilities •Campground; 120+ sites, yurts and camping cabins •Cabins (new); 5 total including 6 bedroom lodge •Pool and aquatic complex (closed 2020 and 2021 due to COVID) •Amphitheater, summer concert series •Visitor Center and CCC Museum •Dining Halls and historic CCC group cabins •7 picnic shelters •3 lakes in park, boat ramp on Swift Creek lake •100 total miles of trails –Multi use, hiking and mountain biking trails Page 11 of 364 Economic Impact •Pamplin School of Business, Virginia Tech University •2020; $33.5M impact to local economy •2019; $43.3M impact to local economy Page 12 of 364 Recent Capital Improvements Page 13 of 364 Cabins •Construction began summer 2019 •Southwood Building, contractor •$3.75M total project •Master Plan identified addition to park •2016 General Assembly Capital Project Bill •Four 3 bedroom cabins •One 6 bedroom lodge •July 3 opening Page 14 of 364 Page 15 of 364 Page 16 of 364 Page 17 of 364 Pool Improvements •White coat replacement and activity structure refurbishment •Current project, projected completion June 2021 •Allcon Contracting, contractor •$1M total project, agency funded Page 18 of 364 Page 19 of 364 Page 20 of 364 Loop Forest Parking Lot Expansion •Courthouse Road, very popular lot due to close proximity to mountain bike trails •Former lot had about 30 parking spaces, new lot has about 100 including accessible parking and improved sight lines on exit to Courthouse Rd •Community effort for fundraising, $210,000 raised. No general funds used in project. •Brock Construction, contractor •Ribbon cutting April 24; since opening over 7600 cars have used lot, weekends see over 500 per day Page 21 of 364 Page 22 of 364 Campground Paving •Small scale paving project to address maintenance needs and deterioration in older loop of campground •Project completed May 20, 2021 •$91,000 agency FY surplus funded Page 23 of 364 Page 24 of 364 Nate Clark, Park Manager Nathan.clark@dcr.virginia.gov 804-796-4255 Page 25 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 3.C. Subject: COVID-19 Update Board Action Requested: Summary of Information: Dr. James Worsley, Deputy County Administrator and staff will provide an update on local vaccine distribution and planning. Attachments: None Preparer:James Worsley, Deputy County Administrator Approved By: Page 26 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 3.D. Subject: Financial and Federal Funding Update Board Action Requested: Summary of Information: This work session is scheduled to review Federal funding changes, Schools updates, year-end forecasts, and upcoming public hearing topics. Attachments: 1.CMH stuff Preparer:Gerard Durkin, Acting Budget Director Approved By: Page 27 of 364 Financial and Federal Funding Update May 26, 2021 Page 28 of 364 Topic Dominion MOU Central Virginia Transportation Authority (CVTA) Elementary & Secondary School Emergency Relief (ESSER) II Schools FY2022 Operating and Capital Budget American Rescue Plan Act (ARPA) Amount $68 million $20.7 million (FY21) $20.6 million (FY22) $22.9 million $16.7 million $68.4 million Fiscal Year FY2021/LTD FY2021 & FY2022 FY2021/LTD FY2022 FY2022/LTD Action Requested To appropriate $68 million for projects to maintain/improve access to County facilities impacted by removal of coal ash from storage ponds. Establish appropriation in newly created County CVTA fund. No additional spending is proposed. Plans include: • Summer School, two years ($10M) • Online Learning/ Digital Curriculums ($2M) • PPE and School Safety, touchless ($5.5M) • Air quality maintenance ($1M) • Technology ($2M) Additional revenue from state anticipated. • Counselors • Compensation (decompression, future salary considerations) • Student email Acceptance and appropriation of up to $68.4 million in ARPA funding. Plans to use funding will be presented during June 23rd public hearing. Page 29 of 364 Future Considerations •American Rescue Plan Act (ARPA) Request Deadline – June 7 •Audit and Finance Committee – June 8 •Public Hearings – June 23 •FY2021 Year-End Discussion and Actions – June 23 •Liaison Committee – June 24 •ESSER III still outstanding… Page 30 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 3.E. Subject: Trail and Transportation Projects Overview Board Action Requested: None Summary of Information: Deputy County Administrator Jesse Smith will provide a brief summary of several transportation-related items on the Board's evening agenda, as well as an update on the county's efforts with respect to bikeways and trails. Attachments: None Preparer:Jesse W Smith, Deputy County Administrator Approved By: Page 31 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 3.F. Subject: Community Operations Projects Overview Board Action Requested: Summary of Information: Deputy County Administrator Scott Zaremba will provide a brief summary of several Community Operations items that are on the Board’s evening consent agenda. Attachments: 1.Beulah-CTC Hull Fuel BOS Overview Preparer:Scott Zaremba, Deputy County Administrator Approved By: Page 32 of 364 COMMUNITY OPERATIONS UPDATE Board of Supervisors Update May 26, 2021 Page 33 of 364 Neighborhood Park Recreation Center & Parks & RecOffices Low Bid –$8,447,000 Schedule: ➢Substantial completion –Summer 2022 ➢Occupancy/operations –late 2022 BEULAH RECREATION CENTER Budget –$2,000,000 Schedule: ➢Bidding –Summer 2022 ➢Operations –Fall 2023 Page 34 of 364 Beulah Rec Center At A Glance Site: 16.6 acres (7.25 developed) Parking spaces: 232 HCP Building: 45K SF total Admin Space: 12K SF ➢Parks & Recreation admin ➢Rec center and therapeutic recreations staff Rec Center: 33K SF ➢multipurpose room: 4,000 SF ➢340 theater/240 tables ➢warming kitchen Classrooms ➢general 800 SF (1) ➢arts and crafts 800 SF (1) ➢general/therapeutic rec 2,800K SF (3) Gym –full size court RECREATION CENTER AND THERAPEUTIC REC STAFF CLASSROOMS ADMIN STAFF OFFICES CLASSROOMS GYM MULTI-PURPOSE Page 35 of 364 Neighborhood Park Cricket Pitch -lighted Rectangular fields (2) –lighted Court complex ➢Tennis ➢Pickleball ➢Basketball ➢Futsal Softball/baseball field –lighted Playground Picnic Shelter/Restroom Walking Trail BEULAH RECREATION CENTER Page 36 of 364 CTC HULL FUELING SITE CTC Hull Fuel Site At A Glance Establishes strategic fueling site in Northwestern portion of County -Available to all County and School vehicles For CCPS, places fuel closer to schools and bus routes – decreasing reliance on commercial fueling sites with markups and credit card fees Best in class design with numerous environmental and safety features incorporated Low bid –$1,438,540 Projected completion –Fall ‘21 LIQUID PROPANE TANK & PUMPS FUTURE PARK AND RIDE UNLEADED & DIESEL TANKS AND PUMPS EXISTING PARKING Page 37 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 3.G. Subject: Economic Development Grant Agreements Overview Board Action Requested: None. Summary of Information: Mr. Garrett Hart, Director of Economic Development, will provide a brief summary of several grant agreements on the Board's evening agenda to include an overview of grants agreements methodology of Economic Development and specific examples of currently proposed agreements. Attachments: None Preparer:Garrett Hart, Director Approved By: Page 38 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 4.A. Subject: District Improvement Funds (DIF) Monthly Report Board Action Requested: Accept the attached District Improvement Funds (DIF) Monthly Report. Summary of Information: The attached report details approved and proposed uses of DIF for FY2021. Acceptance of the report will serve as approval for staff to expend DIF funds for the proposed uses as listed. Attachments: 1.DIF Report - May 26 2021 Preparer:Gerard Durkin, Acting Budget Director Approved By: Page 39 of 364 1 | Page DIF Report 5/26/2021 CHESTERFIELD COUNTY Monthly Report on District Improvement Funds Report Date: May 26, 2021 Prepared By: Budget and Management The County annually budgets $33,500 in discretionary funds, referred to as District Improvement Funds (DIF), for each of the five magisterial districts that are used to improve the quality of life in each district. The DIF allocations can be used for public improvements, purchase of county-owned equipment, public events or programs, public school programs, and other legally allowable expenses. In addition, if funds remain in DIF accounts at the end of each fiscal year, up to $37,500 may be reserved per district at year-end to be utilized in a future year. On July 22, 2020, the Board authorized a one-time waiver of the rollover cap on District Improvement Funds to make available in FY2021 funds that were unable to be spent due to the COVID-19 pandemic. With approval of this report, the Board consents to the use of available reserve balance, if needed. This report shows the cumulative use of District Improvement Funds for FY2021 as well as the current funding available for each district. Requests to use funds for the current month are detailed below and listed as a proposed use on the summary chart for that district. Upon Board of Supervisors acceptance of this report each month, staff will execute proposed DIF requests. There are two DIF uses proposed this month. Acceptance of this report by the Board constitutes Board approval of these requests. May 2021 Requests: •Transfer up to $6,069.82 from the Bermuda District Improvement Fund to Streetlights for new streetlight installation in Broadwater Townhomes. •Transfer up to $2,900.00 from the Bermuda District Improvement Fund to Streetlights for new streetlight installation on Morehead Drive. DIF Balances To Date: Bermuda – Current Balance $43,912.96 (FY21 funding plus available reserves) Request Date Use Amount 2/24/2021 North Courthouse Road library children’s picture books $1,000.00 3/24/2021 Richmond Street streetlights $893.78 Proposed Broadwater Townhomes streetlights $6,069.82 Proposed Morehead Drive streetlights $2,900.00 Total FY2021 Bermuda uses $10,863.60 Page 40 of 364 2 | Page DIF Report 5/26/2021 Clover Hill – Current Balance $25,691.80 (FY21 funding plus available reserves) Request Date Use Amount 8/26/2020 Communities in Schools mentoring program $2,500.00 10/28/2020 Clover Hill High School new band uniforms $1,000.00 10/28/2020 Courthouse and West Providence Road trees $7,000.00 12/16/2020 Brown’s Bluff at Colony Pointe subdivision streetlights $1,011.66 2/24/2021 North Courthouse Road library children’s picture books $1,000.00 4/28/2021 Bellshire Subdivision streetlights $2,417.36 Total FY2021 Clover Hill uses $14,929.02 Dale – Current Balance $71,593.71 (FY21 funding plus available reserves) Matoaca – Current Balance $46,137.60 (FY21 funding plus available reserves) Request Date Use Amount 11/18/2020 River Road streetlights $1,575.00 1/27/2021 Manchester High School scoreboard $7,180.00 2/24/2021 North Courthouse Road library children’s picture books $1,000.00 3/24/2021 Piedmont Estates Subdivision streetlights $1,435.21 4/28/2021 Lawn equipment for Cosby High School $6,900.00 Total FY2021 Matoaca uses $18,090.21 Midlothian – Current Balance $90,442.00 (FY21 funding plus available reserves) Request Date Use Amount 10/28/2020 Lloyd C. Bird High School football field upgrades and improvements $3,000.00 11/18/2020 Cogbill Road at Meadow Oaks Boulevard streetlights $1,575.00 11/18/2020 Airport entrance beautification $10,240.00 2/24/2021 Meadowbrook High School light poles $2,061.00 2/24/2021 North Courthouse Road library children’s picture books $1,000.00 Total FY2021 Dale uses $17,876.00 Request Date Use Amount 11/18/2020 Oxford subdivision streetlights $1,575.00 2/24/2021 North Courthouse Road library children’s picture books $1,000.00 Total FY2021 Midlothian uses $2,575.00 Page 41 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 6.A. Subject: 1) Pursuant to § 2.2-3711(A)(3), Code of Virginia, 1950, as Amended, to Discuss the Acquisition by the County of Real Estate for a Public Purpose Where Discussion in an Open Meeting Would Adversely Affect the Bargaining Position and Negotiating Strategy of the Public Body, and 2) Pursuant to § 2.2-3711(A)(5), Code of Virginia, 1950, as Amended, to Discuss or Consider Prospective Businesses or Industries or the Expansion of Existing Businesses or Industries Where no Previous Announcement Has Been Made of the Businesses’ or Industries’ Interest in Locating or Expanding Their Facilities in the Community Board Action Requested: Summary of Information: Closed session 1) pursuant to § 2.2-3711(A)(8), Code of Virginia, 1950, as amended, for consultation with legal counsel regarding specific legal matters involving Riverside Regional Jail, which requires the provision of legal advice, 2) pursuant to § 2.2-3711(A)(3), Code of Virginia, 1950, as amended, to discuss the acquisition by the County of real estate for a public purpose where discussion in an open meeting would adversely affect the bargaining position and negotiating strategy of the public body, and 3) pursuant to § 2.2-3711(A)(5), Code of Virginia, 1950, as amended, to discuss or consider prospective businesses or industries or the expansion of existing businesses or industries where no previous announcement has been made of the businesses’ or industries’ interest in locating or expanding their facilities in the community. Attachments: None Preparer:Jeff Mincks, County Attorney Approved By: Page 42 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 10.A. Subject: Local Government Education Week Board Action Requested: Summary of Information: Attachments: None Preparer: Approved By: Page 43 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 10.B. Subject: School Bookmobile Vans Board Action Requested: Summary of Information: Attachments: None Preparer: Approved By: Page 44 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 10.C. Subject: Citizen Survey Board Action Requested: Summary of Information: Attachments: None Preparer: Approved By: Page 45 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 10.D. Subject: Parks and Recreation NACPRO Awards Board Action Requested: Summary of Information: Attachments: None Preparer: Approved By: Page 46 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 10.E. Subject: Other County Administration Updates Board Action Requested: Summary of Information: Attachments: None Preparer: Approved By: Page 47 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 12.A. Subject: Resolution Recognizing the 2021 Senior Volunteer Hall of Fame Inductees Board Action Requested: The Chesterfield Senior Volunteer Hall of Fame Committee has requested that the Board recognize the 2021 induction of Dr. Michael R. Hanley, Ms. Sally Loth and Mr. David Van Aken. Summary of Information: Dr. Michael R. Hanley (Bermuda district resident) was nominated by Tammy Shackelford from the Lucy Corr Foundation. In 2003, Dr. Michael R. Hanley was recruited as a volunteer dentist for the Lucy Corr Dental Clinic. At first, the clinic only served Lucy Corr residents. Later, the clinic expanded and began offering free services to uninsured seniors in Chesterfield, Petersburg, and the Tri-Cities area. Dr. Hanley recruited other dentists to provide service in the clinic. He has remained dedicated to offering free dental care to uninsured seniors in our community. Each week, Dr. Hanley serves in the clinic and trains dental students from the VCU School of Dentistry in the oral health care needs of the elderly. Without this service, many seniors would suffer physically and emotionally due to the lack of oral health care which can lead to isolation and depression. It is estimated Dr. Hanley has put a smile on over 4,000 faces! Dr. Hanley has volunteered 5,096 hours since the age of 60. He has been a resident of Chesterfield County for 35 years and continues to practice Dentistry at Hanley Family Dentistry located in Chester, Virginia. Ms. Sally Loth (Midlothian District resident) was nominated by Jessica Smith from Communities in Schools of Chesterfield. After retiring as a teacher from Chalkley Elementary, Sally Loth has been volunteering there ever since. Her various volunteer activities include: United Methodist Family Services, Change the World RVA, VCU Health, Arthur Ashe Books for Kids, NICU Baby Cuddler, Fall Line Farms, Bridging RVA, and Chalkley Connection (a ministry of her church). Sally started as a book buddy-mentor and soon recruited more mentors through her church. She coordinates church and neighborhood drives to provide school supplies, winter coats, apparel for the clothes closet, face masks for students and their families, and financial aid for households in crisis. As the lead of this ministry, she has expanded the service by supporting the staff and families of Chalkley. She has become the school’s go-to for basic needs. Her nominator says, “Sally’s ongoing effort to provide meaningful and impactful support for these students after her retirement is unrivaled.” Sally has volunteered 1,000 hours since the age of 60. She has been a resident of Chesterfield for 35 years and was a former Chesterfield County Public School Teacher prior to retiring. Mr. David Van Aken (Bermuda District resident) was nominated by Dan Cohen from Chesterfield County Page 48 of 364 Community Enhancement Department. Dave Van Aken has volunteered for Aging & Disabilities Services in many capacities. He has transported supplies, set up for special events, served as a reading mentor in CCPS schools, and assisted however needed. A few years ago, Dave was asked to be Santa for a semi-homebound seniors’ holiday party. Afterward, he and another volunteer made house calls to those unable to attend. Dave noticed several much-needed home repairs, some which jeopardized safety. In 2018 he established and continues to chair the Chesterfield Council on Aging’s Senior Home Services Committee, devoting about 20 hours weekly to assess requests, coordinate volunteers, secure donated materials and oversee projects. Under Dave’s leadership, the efforts of this committee have allowed a number of Chesterfield’s eligible seniors to have their properties improved, brought up to code, and to now enjoy being able to stay in their homes to age in place. Dave has volunteered 3,120 hours since the age of 60. He has been a resident of Chesterfield for 43 years and was a Maintenance Manager for DuPont Teijin Films prior to retiring. This year, the Chesterfield Senior Volunteer Hall of Fame received 19 nominations. These nineteen individuals volunteered 40,000 hours of community service since attaining the age of 60. Attachments: 1.Senior Hall of Fame 2021 Preparer:Emily Ashley, Director, Citizen Information and Resources Approved By: Page 49 of 364 RECOGNIZING SENIOR VOLUNTEER HALL OF FAME INDUCTEES WHEREAS, volunteering is a powerful force for the solution of human problems, and the creative use of human resources is essential to a healthy, productive, and humane society; and WHEREAS, our nation’s heritage is based on citizen involvement and citizen participation, and volunteerism is of enormous benefit in building a better community and a better sense of one’s own wellbeing; and WHEREAS, the active involvement of citizens is needed today more than ever to combat growing human and social problems, to renew our belief that these problems can be solved and to strengthen our sense of community; and WHEREAS, volunteering offers all, young and old, the opportunity to participate in the life of their community and to link their talents and resources to address some of the major issues facing our counties, such as education, hunger, the needs of youths, and the needs of our elderly; and WHEREAS, agencies that benefit from volunteers should show their appreciation and recognition to the many volunteers who possess numerous skills and talents, which they generously and enthusiastically apply to a variety of community tasks, and encourage others to participate in programs as volunteers; and WHEREAS, nineteen adults in Chesterfield County, aged 60- plus, have donated 40,000 hours of volunteer service since they have attained the age of 60 and were nominated for the Chesterfield Senior Volunteer Hall of Fame. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of May 2021, publicly recognizes Dr. Michael R. Hanley, Ms. Sally Loth and Mr. David Van Aken, who were selected among the nineteen and were inducted into the Chesterfield Senior Volunteer Hall of Fame on May 13, 2021, and expresses appreciation to these dedicated volunteers who contribute immeasurably to various programs throughout the area to strengthen our county and build bridges to the future. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Dr. Hanley, Ms. Loth and Mr. Van Aken, and this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Page 50 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 12.B. Subject: Recognizing Boy Scouts Upon Attaining Rank of Eagle Scout Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Jackson Brice Hensley, of Troop 876, sponsored by Mt. Pisgah United Methodist Church, upon attaining the rank of Eagle Scout. He will be present at the meeting, accompanied by members of his family, to accept his resolution. Attachments: 1.Eagle Scout Resolution Preparer:Sara Hall, Clerk to the Board of Supervisors Approved By: Page 51 of 364 RECOGNIZING BOY SCOUT JACKSON BRICE HENSLEY UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Jackson Brice Hensley, of Troop 876, sponsored by Mt. Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Jackson has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of May 2021, publicly recognizes Mr. Jackson Brice Hensley, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. Page 52 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 12.C. Subject: Resolution Recognizing Ms. Marilyn Ibin-West, Department of Mental Health Support Services Upon Her Retirement Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Marilyn Ibin-West will retire from the Department of Mental Health Support Services on June 1, 2021 after providing 25 years of service to Chesterfield County residents. Attachments: 1.Ibin West Resolution Preparer:Kelly Fried, Executive Director Approved By: Page 53 of 364 RECOGNIZING MS. MARILYN IBIN-WEST UPON HER RETIREMENT WHEREAS, Ms. Marilyn Ibin-West was hired by Chesterfield County Mental Health Support Services on January 16, 1996 as a Residential Counselor for the Supported Living Program and promoted to Residential Supervisor on November 29, 1999; and WHEREAS, Ms. Ibin-West supervised several group homes throughout her career including Kirkgate, Buford Road, Ridgerun, Obisque and Newby’s Bridge; and WHEREAS, Ms. Ibin-West served on multiple committees including Risk Management, Health and Safety, Employee Customer Service as well as the Residential Orientation Team; and WHEREAS, Ms. Ibin-West assisted in opening Foxwood and Ground Fern Group Homes and additional apartments for Hunters Chase and North Arch in 2000; and WHEREAS, Ms. Ibin-West was the Chairperson for the Residential Activity Committee from 2006 - 2019; and WHEREAS, Ms. Ibin-West was noted to have 100% accuracy in her client records during an unannounced DMHRSAS State Audit; and WHEREAS, Ms. Ibin-West was recognized in 2004 for managing a third group home for which she took on supervisory responsibilities and therefore, increased workload by 50 percent; and WHEREAS, Ms. Ibin-West served on the CARF Accreditation Team and was noted by a CARF surveyor for excellent communication and care of residents in October 2005; and WHEREAS, Ms. Ibin-West received an MHSS Everyday Excellence recognition in February 2020 for going above and beyond in the exceptional care of an individual; and WHEREAS, Ms. Ibin-West was a member of the Residential Department recognized for its response, dedication and care for residents during the COVID- 19 pandemic; and WHEREAS, Ms. Ibin-West provided years of tireless service and will be greatly missed by residents and staff alike; and NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 26th day of May 2021, publicly recognizes the outstanding contributions of Ms. Marilyn Ibin-West and extends appreciation, on behalf of its members and the citizens of Chesterfield County, for 25 years of service, congratulations upon her retirement, and best wishes for a long, happy and healthy retirement. AND, BE IT FURTHER RESOLVED that a copy of this Resolution be presented to Ms. Ibin-West and be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. Page 54 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 12.D. Subject: Resolution Recognizing Ms. Frances Schiavone, Department of Mental Health Support Services Upon Her Retirement Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Frances Schiavone will retire from the Department of Mental Health Support Services on June 1, 2021 after providing 30 years of service to Chesterfield County residents. Attachments: 1.Frances Schiavone Resolution Preparer:Kelly Fried, Executive Director Approved By: Page 55 of 364 RECOGNIZING MS. FRANCES SCHIAVONE UPON HER RETIREMENT WHEREAS, Ms. Frances Schiavone was hired by Chesterfield County Mental Health Support Services as a part-time Employment Assistant for Chesterfield Employment Services on April 15, 1991 and was promoted to full-time Employment Specialist on June 3, 1991; and WHEREAS, Ms. Schiavone became an Employment Supervisor in 1992 and joined the Case Management team in 2013; and WHEREAS, Ms. Schiavone was named the CES Employee of the Year and received the Virginia APSE Leadership Award in Supported Employment; and WHEREAS, Ms. Schiavone was instrumental in bringing Project Search to Chesterfield County which provided employment opportunities to students; and WHEREAS, Ms. Schiavone graduated from the Chesterfield County Total Quality Improvement University; and WHEREAS, Ms. Schiavone developed and implemented the PEER Volunteer Mentorship program to assist individuals overcome barriers to gain employability skills; and WHEREAS, Ms. Schiavone was a certified facilitator for Planning Alternative Tomorrows with Hope; and WHEREAS, Ms. Schiavone developed and implemented the Transitional Employment Support Services; and WHEREAS Ms. Schiavone secured resources for a family in need of home repairs which will allow them to continue to live there safely for years to come; and WHEREAS, Ms. Schiavone accessed resources through assisted technology and environmental modifications to improve individuals’ quality of life; and Whereas Ms. Schiavone was a participant in Employment First and the SCORE group; and WHEREAS, Ms. Schiavone provided dedicated and innovative service and will be missed by the individuals in her care as well as their families and staff; and NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 26th day of May 2021, publicly recognizes the outstanding contributions of Ms. Frances Schiavone and extends appreciation, on behalf of its members and the citizens of Chesterfield County, for 30 years of service, congratulations upon her retirement, and best wishes for a long, happy and healthy retirement. AND, BE IT FURTHER RESOLVED that a copy of this Resolution be presented to Ms. Schiavone and be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. Page 56 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 12.E. Subject: Resolution Recognizing Pamela Yoss Cooper, Community Partnership Manager for Community Enhancement, Upon Her Retirement Board Action Requested: Adoption of the attached resolution. Summary of Information: Pamela Yoss Cooper will retire from Community Enhancement on June 1, 2021, after providing 23 years of service to the residents of Chesterfield County. Attachments: 1.Pamela Cooper Retirement Resolution Preparer:Daniel Cohen, Director Approved By: Page 57 of 364 RECOGNIZING MS. PAMELA YOSS COOPER UPON HER RETIREMENT WHEREAS, Ms. Pamela Yoss Cooper will retire from Chesterfield County on June 1, 2021, after providing 23 years of dedicated service to the residents of Chesterfield County; and WHEREAS, Ms. Cooper began her illustrious career with Chesterfield County on June 1, 1998, as the Human Resource Technician for the Human Resource Management Department, where she developed and instructed Total Quality Initiative (TQI) classes for county employees, created a diversity curriculum for Chesterfield County Fire Department, and was a graduate of the Employee Leadership Institute and Certified Customer Service Representative and certified instructor; and WHEREAS, in General Services, Environmental Division, Ms. Cooper created and managed the Keep Chesterfield Beautiful program and worked with more than 300 volunteers in keeping the county free from litter; and WHEREAS, as an environmental educator, Ms. Cooper created an educational mobile unit which educated over 20,000 citizens per year, and she created and produced educational puppet shows, videos, and magic shows that were distributed upon request to all localities in Virginia; and WHEREAS, in 2015, Ms. Cooper received the Outstanding Litter Prevention Program award from the Virginia Recycling Association, developed and managed the annual Chesterfield County Environmental Fair which educated over 6,000 citizens and received two Excellence in Service Awards; and WHEREAS, Ms. Cooper was the Management Service Quality Council volunteer coordinator and completed Virginia Tech’s ISO 14001 curriculum and received the Environmental Management Implementation Program Certificate; and WHEREAS, as Administrative Manager/Community Outreach Coordinator in the Department of Community Enhancement, Ms. Cooper managed the Keep Chesterfield Beautiful (KCB) team, created various volunteer programs, served on the Senior Home Services Council, served on the Neighborhood Watch Council, worked with residents to revitalize their neighborhoods, coordinated community cleanups, created a solar light program, and was a motivational speaker and participated in Chesterfield County’s Speakers Bureau. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of May, publicly recognizes Ms. Pamela Yoss Cooper and extends on behalf of its members and the residents of Chesterfield County, appreciation for over 23 years of exceptional service to the county. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Cooper, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Page 58 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.A.1. Subject: Camp Baker Management Board Board Action Requested: Nominate / Reappoint Mr. Patrick Knightly, Mr. William Poole, Ms. Elizabeth Hart and Mr. William Meadows to serve on the Camp Baker Management Board. The term of these appointments will be effective May 1, 2021 through April 30, 2024. Summary of Information: The Camp Baker Management Board has the responsibility of overseeing and monitoring the operation of Camp Baker. Mr. Patrick Knightly, Midlothian District representative, is interested in continuing to serve; Mr. William Poole is interested in continuing to serve as the SOAR365 representative; Ms. Elizabeth Hart, resides in the Clover Hill District and is interested in serving as an At-Large representative; and Mr. William Meadows, employed by the Department of Mental Health Support Services, has agreed to continue serving as the administrative liaison for the County of Chesterfield. The Camp Baker Management Board has expressed support for these nominations. Under the existing Rules of Procedure, appointments to board and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Attachments: None Preparer:Kelly Fried, Executive Director Approved By: Page 59 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.A.2. Subject: Towing Advisory Board Board Action Requested: Nominate/appoint one member from the Police Department to serve on the Towing Advisory Board (TAB). Summary of Information: Lieutenant George Turner has been transferred to another position, therefore he will need to be replaced on the Towing Advisory Board. Sergeant Lisa Harper has been assigned as the towing coordinator. Colonel Katz requests that the Board appoint Sergeant Harper to replace Lieutenant Turner on the Towing Advisory Board. Attachments: None Preparer:Jeffrey Katz, Chief of Police Approved By: Page 60 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.1.a. Subject: Resolution Recognizing Mr. Frederick Styron, Utilities Department, Upon His Retirement Board Action Requested: Adoption of attached resolution. Summary of Information: Mr. Frederick Styron retired from the Department of Utilities on April 30, 2021, after providing more than 16 years of service to Chesterfield County. Attachments: 1.Retirement Resolution Styron Preparer:George Hayes, Director of Utilities Approved By: Page 61 of 364 RECOGNIZING MR. FREDERICK STYRON UPON HIS RETIREMENT WHEREAS, Frederick Styron retired from the Chesterfield County Utilities Department on April 30, 2021, after providing over 16 years of quality service to the residents of Chesterfield County; and WHEREAS, Mr. Styron has faithfully served the county in the capacity of Utility Worker; and WHEREAS; Mr. Styron assisted in hundreds of work orders and customer calls relating to water service, companion meter installations, and repairs to water distribution lines; and WHEREAS; Mr. Styron focused on providing world-class customer service by consistently meeting or exceeding customer expectations; and WHEREAS, Mr. Styron continuously utilized his knowledge and experience with new water-service installation techniques to provide water service that was safe, reliable and environmentally sound; and WHEREAS; Mr. Styron willingly and faithfully worked after business hours and during emergencies to restore water service to customers regardless of weather conditions or the time of day; and WHEREAS; Mr. Styron was highly respected and liked by his peers and coworkers; and WHEREAS, Mr. Styron has provided the Chesterfield County Utilities Department with many years of loyal and dedicated service; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Mr. Styron, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. Page 62 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.1.b. Subject: Resolution Recognizing Ms. Cheryl C. Hays, Chesterfield Fire And EMS, Upon Her Retirement Board Action Requested: The adoption of the attached resolution. Summary of Information: Ms. Cheryl C. Hayes retired from Chesterfield Fire and EMS, after having provided over 25 years of service to the citizens of Chesterfield County. Attachments: 1.Consent Hays Cheryl C. (FF) 5.2021 Preparer:Ethel White, Human Resources Specialist Approved By: Page 63 of 364 RECOGNIZING FIREFIGHTER CHERYL C. HAYS UPON HER RETIREMENT WHEREAS, Firefighter Cheryl C. Hays retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on May 1, 2021; and WHEREAS, Firefighter Hays faithfully served the county and its citizens for 25 years; and WHEREAS, Firefighter Hays began her career with Chesterfield County on April 29, 1996, as a member of Recruit School #26; and WHEREAS, Firefighter Hays has faithfully served the county in various assignments at the Airport, Clover Hill, Wagstaff, Dutch Gap, Bensley, Manchester Fire & EMS Stations and the Fire & Life Safety Division as an Educator; and WHEREAS, Firefighter Hays received the Outstanding Career Firefighter of the Year in 2006 as a result of providing excellent education to over 400 juveniles and their families through the Fire and Life Safety Division; and WHEREAS, Firefighter Hays received Employee of the Year in 2006 because of her passion, dedication, and overall commitment that she provided to this organization; and WHEREAS, Firefighter Hays has provided a superior level of commitment and dedication to her work in the Fire and Life Safety Division; and WHEREAS, Firefighter Hays was recognized with an Emergency Medical Services Unit Citation for her actions during a motor vehicle accident where a car went into the water. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Cheryl C. Hays, expresses the appreciation of all citizens for her service to the county, and extends their appreciation for her dedicated service and congratulations upon her retirement. AND, BE IT FURTHER RESOLVED that a copy of this Resolution be presented to Firefighter Hays and be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. Page 64 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.1.c. Subject: Resolution Recognizing Ms. Rosemary S. Loren, Library Department, Upon Her Retirement Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Loren is retiring from the Library Department on May 28, 2021 after providing 31 years of service to the citizens of Chesterfield County. Attachments: 1.R Loren Retirement Resolution Preparer:Michael Mabe, Library Administrator Approved By: Page 65 of 364 RECOGNIZING MS. ROSEMARY S. LOREN UPON HER RETIREMENT WHEREAS, Rosemary S. Loren has been a valued employee at Chesterfield County Public Library since December 11, 1989, starting as a Part-time Library Associate at the Midlothian location, and WHEREAS, Ms. Loren worked at several library locations to include the Meadowdale and LaPrade libraries where she was a full-time Senior Library Associate for fifteen years, and WHEREAS, in 2008, Ms. Loren transferred to the Clover Hill Library where she was promoted to Librarian and held the position until retiring; and WHEREAS, Ms. Loren was named Employee of the Year at the Meadowdale location in 1995; and WHEREAS Ms. Loren planned and executed many library programs, led book discussions, designed displays, served as teen volunteer coordinator, and participated in many community outreach opportunities; and WHEREAS Ms. Loren has made children’s services and early literacy a focus of her 31-year library career; and WHEREAS Ms. Loren represented her branch in Early Literacy Training Circles and expertly helped to implement several children’s services programs made possible under various grant programs; and WHEREAS Ms. Loren volunteered for many Story Time programs, including online and parking lot sessions where she made each program special for all the young attendees; and WHEREAS Ms. Loren inspired the library staff with her work ethic, creativity, and dedication to Chesterfield County Public Library; and WHEREAS Ms. Loren’s positive attitude, kindness and compassion has inspired and enriched the lives of those who have had the opportunity to work with her. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of May 2021, recognizes the outstanding contributions of Ms. Rosemary Loren, expresses the appreciation of all residents for her loyal and dedicated service to Chesterfield County, and extends appreciation for her many years of service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. Page 66 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.2.a.1. Subject: Acceptance of Three Parcels of Land Adjacent to Brandermill Parkway and Charter Colony Parkway from RP2B, LLC Board Action Requested: Accept the conveyance of three parcels of land containing a total of 1.233 acres adjacent to Brandermill Parkway and Charter Colony Parkway from RP2B, LLC and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of three parcels of land containing a total of 1.233 acres adjacent to Brandermill Parkway and Charter Colony Parkway from RP2B, LLC. This conveyance is for proposed Chartermark Drive and a portion of proposed Arborway Lane for the development of Centerpointe Commercial Parcel 1B1 and has been reviewed by the site plan team. Approval is recommended. Attachments: 1.RP2B LLC Dedication Sketch 2.RP2B LLC Dedication Plat Preparer:Dean Sasek, Real Property Manager Approved By: Page 67 of 364 RT 288 CHARTER COLONY PKWY CE NTER POINTE PKW Y B R A N D E R M I L L P K W Y COBALT AVE R A D I A N D R TITANIUM AVE JEFFRIES PL F E R N V I E W T R L CANTINA LN D E N B Y W A Y W A T E R B E E C H R D I N F I N I T Y D R P A L L A D I U M D R D E N B Y T E R L U C K S L N BEAVER BROOK RD A X I S B L V D NICK EL L N N A V Y D R C O L O N Y H O U S E B L V D S T F R A N C I S B L V D MINERS TRAIL RD P I P E R S T E R R E V E L R Y B L V D S A P P H I R E P A R K L N A L T A V I S T A B L V D L E A R N I N G P L A C E L O O P R H O D I U M D R M A R K E T C E N T E R D R CENTER POINTE PKWY C O B A LT A V E RT 288 LUCKS LN Board of Supervisors Meeting - May 26, 2021Acceptance of Three Parcels of Land Adjacent to Brandermill Parkway and Charter Colony Parkway from RP2B, LLC Chesterfield CountyReal Property Office 1 inch = 500 feet µ 11.02 Square Foot D ed ication 0.113 Acre D ed ication 1.120 Acre Dedicatio n Page 68 of 364 P a g e 6 9 o f 3 6 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.2.a.2. Subject: Acceptance of a Parcel of Land Adjacent to Miller Road from Robert C. Schrum, Jr., Executor of the Ruth M. Schrum Estate, or its Successors or Assigns Board Action Requested: Accept the conveyance of a parcel of land containing 0.143 acres adjacent to Miller Road from Robert C. Schrum, Jr., executor of the Ruth M. Schrum estate, or its successors or assigns and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.143 acres adjacent to Miller Road from Robert C. Schrum, Jr., executor of the Ruth M. Schrum estate, or its successors or assigns. This conveyance is for the development of Robert’s Forest and has been reviewed by the subdivision team. Approval is recommended. Attachments: 1.Robert C. Schrum, Jr., Executor of the Ruth M. Schrum Estate Sketch 2.Robert C Schrum Jr executor of the Ruth M Schrum estate Plat Preparer:Dean Sasek, Real Property Manager Approved By: Page 70 of 364 B A L D W I N R D C R E S T H I L L R D S C H E S T E R R D H A P P Y HIL L R D L O N G M E A D O W C I R H I D D E N V A L L E Y R D RAMSEY DR H A R R O W G ATE R D S I R S C O T T D R M I L L W O O D R D B E L S P R I N G R D BIR C H L E A F R D R O S S I N G T O N B L V D M I L L E R R D G O O D M A N R D E L L E N B R O O K D R S U N S E T A V E C H I P S T E A D R D R O C K R I D G E R D THADBURY BLVD G L A D E H I L L R D RAMSEY CT M I D D L E B R O O K R D B U C K L A N D R D THORNSETT DR A P P L E F O R D D R BLUEMONT RD G R E E N H A M C T T H O R N S E T T L NCARONADO D R S CRESTHILL CT Board of Supervisors Meeting - May 26, 2021Acceptance of a Parcel of Land Adjacent to Miller Road from Robert C . Schrum, Jr., Executor of the Ruth M. Schrum Estate or its Successors or Assigns Chesterfield CountyReal Property Office 1 inch = 600 feet µ 0.143 Acre Dedicatio n Page 71 of 364 Page 72 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.2.a.3. Subject: Acceptance of Parcels of Land Adjacent to Miller Road from Robert C. Schrum, Jr. and Mary Beth Schrum, Formerly Known as Mary Beth Neace or their successors or assigns Board Action Requested: Accept the conveyance of 2 parcels of land containing a total of 0.340 acres adjacent to Miller Road from Robert C. Schrum, Jr. and Mary Beth Schrum, formerly known as Mary Beth Neace or their successors or assigns and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of 2 parcels of land containing a total of 0.340 acres adjacent to Miller Road from Robert C. Schrum, Jr. and Mary Beth Schrum, formerly known as Mary Beth Neace or their successors or assigns. This conveyance is for the development of Robert’s Forest and has been reviewed by the subdivision team. Approval is recommended. Attachments: 1.Robert C. Schrum, Jr. and Mary Beth Schrum, Formerly Known as Mary Beth Neace Dedication Sketch 2.Robert C Jr and Mary Beth Schrum Dedication Plat Preparer:Dean Sasek, Real Property Manager Approved By: Page 73 of 364 B A L D W I N R D C R E S T H I L L R D S C H E S T E R R D H A P P Y HIL L R D L O N G M E A D O W C I R H I D D E N V A L L E Y R D RAMSEY DR H A R R O W G ATE R D S I R S C O T T D R M I L L W O O D R D B E L S P R I N G R D BIR C H L E A F R D R O S S I N G T O N B L V D M I L L E R R D G O O D M A N R D E L L E N B R O O K D R S U N S E T A V E C H I P S T E A D R D R O C K R I D G E R D THADBURY BLVD G L A D E H I L L R D RAMSEY CT M I D D L E B R O O K R D B U C K L A N D R D THORNSETT DR A P P L E F O R D D R BLUEMONT RD G R E E N H A M C T T H O R N S E T T L NCARONADO D R S CRESTHILL CT Board of Supervisors Meeting - May 26, 2021Acceptance of Parcels of Land Adjacent to Miller Road from Robert C. Schrum, Jr. and Mary Beth Schrum Formerly Known as Mary Beth Neace or Their Successors or Assigns Chesterfield CountyReal Property Office 1 inch = 600 feet µ 0.262 Acre Dedication 0.078 Acre Dedication Page 74 of 364 Page 75 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.2.a.4. Subject: Acceptance of a Parcel of Land Adjacent to Jefferson Davis Highway from Bermuda Square Venture LLC Board Action Requested: Accept the conveyance of a parcel of land containing 0.031 acres adjacent to Jefferson Davis Highway from Bermuda Square Venture LLC and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.031 acres adjacent to Jefferson Davis Highway from Bermuda Square Venture LLC. This conveyance is for the development of Bermuda Square Shopping Center Outparcel C and has been reviewed by the site plan team. Approval is recommended. Attachments: 1.Bermuda Square Venture LLC Dedication Sketch 2.Bermuda Square Venture LLC Dedication Plat Preparer:Dean Sasek, Real Property Manager Approved By: Page 76 of 364 W HUNDRED RD W E I R R D W E I R P L R O C K H I L L R D B R I G G S R D B L I T H E D R J E F F E R S O N D A V I S H W Y S O U T H L A N D D R L I V E L Y S T F S 1 4 RE D W A T E R R I D G E R D M O U N T C L A I R R D W HUNDRED RD J E F F E R S O N D A V I S H W Y Board of Supervisors Meeting - May 26, 2021Acceptance of a Parcel of Land Adjacent to Jefferson Davis H ighway from Bermuda Square Venture LLC Chesterfield CountyReal Property Office 1 inch = 500 feet µ 0.031 Acre Dedicatio n Page 77 of 364 Page 78 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.2.a.5. Subject: Acceptance of Four Parcels of Land Adjacent to Jefferson Davis Highway and Swineford Road from Wilson Terminal Corporation Board Action Requested: Accept the conveyance of four parcels of land containing a total of 0.907 acres adjacent to Jefferson Davis Highway and Swineford Road from Wilson Terminal Corporation and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of four parcels of land containing a total of 0.907 acres adjacent to Jefferson Davis Highway and Swineford Road from Wilson Terminal Corporation. This conveyance is for the development of Estes Express Lines Truck Terminal and has been reviewed by the site plan team. Approval is recommended. Attachments: 1.Wilson Terminal Corporation Dedication Sketch 2.Wilson Terminal Corporation Dedication plat Preparer:Dean Sasek, Real Property Manager Approved By: Page 79 of 364 G R D F R D DUNDAS RD J E F F E R S O N D A V I S H W Y S W I N E F O R D R D W E N T W O R T H S T E L L I H A M A V E A L F A L F A L N M E R R I E W O O D R D G W Y N N A V E D R E W R Y S B L U F F R D P E RIM E T E R R D W E S T W O O D S T S T G E O R G E S T ABERDEEN RD CHESTER HILL CIR MARINA DR SHERBOURNE RD BENSLEY RD B R E N T W O O D C I R N 2ND ST S T R A T H M O R E R D W S T R A T H M O R E R D T A W S T F S 3 S T R A T H M O R E C T W I N C H E S T E R F O R E S T D R M E R R I E W O O D R I D G E D R O L D P L A N T A T I O N R D E R D R O T H M O O R R D P A R K D A L E R D ELK GROVE DR W I N C H E S T E R F O R E S T B L V D SHERBOURNE RD W E N T W O R T H S T W E S T W O O D S T J E F F E R S O N D A V I S H W Y Board of Supervisors Meeting - May 26, 2021Acceptance of Four Parcels of Land Adjacent to Jefferson Davis Highway and Swineford Road from Wilson Terminal Corporation Chesterfield CountyReal Property Office 1 inch = 600 feet µ 0.263 Acre Dedicatio n 0.133 Acre Dedicatio n 0.326 Acre Dedication 0.185 Acre Dedicatio n Page 80 of 364 SITE DEVELOPMENT SOLUTIONS KOONTZ-BRYANT, P.C. Page 81 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.2.b.1. Subject: Withdrawal of a Designation of a Parcel of Land for Midlothian Middle School Board Action Requested: Withdrawal of a designation of a parcel of land containing 0.062 acres for Midlothian Middle School. Summary of Information: In order to construct Grove Hill Road for Coalfield Station Condominiums, a 0.062 acre parcel of land is no longer necessary to be designated public right of way from Midlothian Middle School’s property. This request has been reviewed by County and Chesterfield County Schools staff, and VDOT. Approval is recommended. Attachments: 1.Declaration Withdrawal for Midlothian Middle School Sketch 2.Declaration Withdrawl for Midlothian Middle School Plat Preparer:Dean Sasek, Real Property Manager Approved By: Page 82 of 364 MIDLOTHIAN TPKE C O A L F I E L D R D WESTFIELD RD N W O O L R I D G E R D S A L I S B U R Y D R O A K L N G R O V E H I L L R D M O U N T P I S G A H D R C R O W D E R D R N CARRIAGE LN A M F I T W A Y S Y C A M O R E S Q U A R E D R S CARRIAGE LN SYCAMORE SQ V I L L A G E M I L L D R M U L L I G A N C T COALFIELD STATION LN B R A T T I C E D R VILLAGE GATE DR V I L L A G E R I D G E D R W BOGIE RD VILLAGE PLACE DR F S 5 C R E S C E N T P A R K D R R A I L R O A D A V E ENCLAVE CREEK LN E B O G I E R D J E F F E R S O N G R E E N C I R N W O O L R I D G E R D MIDLOTHIAN TPKE Board of Supervisors Meeting - May 26, 2021Withdrawal of a D esignation of a Parcel of Land for Midlothian Middle School Chesterfield CountyReal Property Office 1 inch = 600 feet µ 0.062 Acre Declaration Withdrawal Page 83 of 364 Page 84 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.3. Subject: Approval of a Law Enforcement Mutual Aid Agreement between the Chesterfield County Police Department and the Sheriff of the County of New Kent Board Action Requested: Approval of the attached Law Enforcement Mutual Aid Agreement Summary of Information: The Mutual Aid Agreement is entered between the Chesterfield County Police Department and the Sheriff of the County of New Kent in order to establish and provide for cooperation in the furnishing of police services across jurisdictional lines to preserve the safety and welfare of the entire area. Attachments: None Preparer:Jeffrey Katz, Chief of Police Approved By: Page 85 of 364 Page 86 of 364 Page 87 of 364 Page 88 of 364 Page 89 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.4. Subject: Authorize and Appropriate the Receipt of $110,000 in Funding from the Department of Behavioral Health & Developmental Services for the Transition from ICT to ACT Teams Board Action Requested: Approve and appropriate the receipt of additional one-time funding for the transition from ICT to ACT teams for individuals with SMI. Summary of Information: The CSB has been notified by the Virginia Department of Behavioral Health & Developmental Services that it has been awarded one-time funding of $110,000 in funding to support the transition effective July 1, 2021 from an Intensive Community Treatment to Assertive Community Treatment team. An individual receiving ACT requires a comprehensive, coordinated approach as opposed to participating in services across multiple, disconnected providers to minimize risk of hospitalization, homelessness, substance abuse, and incarceration. Funding must be expended by September 30, 2021. The Chesterfield CSB will act as the first-line (and generally sole provider) of all services an individual receiving ACT needs which necessitates a higher frequency and intensity of community-based contacts between the team and individual, and a very low individual-to-staff ratio. Attachments: 1.Chesterfield - Exhibit D - ICT to ACT Preparer:Kelly Fried, Executive Director Gerard Durkin, Acting Budget Director Approved By: Page 90 of 364 Page 91 of 364 Page 92 of 364 Page 93 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.5. Subject: Authorization to Award a Construction Contract Board Action Requested: Summary of Information: Attachments: None Preparer: Approved By: Page 94 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.5.a. Subject: Award a Construction Contract for Courthouse Road (Salem Church Road to Courts Complex Road) Trail Project and Appropriation of Funds Board Action Requested: The Board is requested to : 1. Authorize the Director of Procurement, upon concurrence from the Virginia Department of Transportation (VDOT), to award a construction contract to Dickerson Construction, LLC in the amount of $876,180.80, 2. Appropriate an additional $91,380 in funds (a combination of $41,380 in additional VDOT Smartscale Funding and an additional $50,000 in Chesterfield County General Road Improvement Funds), and 3. Execute all necessary change orders, up to the full amount budgeted, for the Courthouse Road (Salem Church Road to Courts Complex Road) Trail Project Summary of Information: This project involves construction of an approximately one mile, asphalt, shared-use path, connecting the Salem Church Schools and the County Courthouse to the existing Government Center trail system. These trail connections will provide a continuous separated trail for bicyclists and pedestrians from the existing sidewalks on Salem Church Road to the County Government complex, including the County Fairgrounds, County Courthouse, and most of the main County buildings. The county received a total of 3 bids ranging from $876,180.80 to $976,085.85. Staff has evaluated the bids and recommends award of the contract to Dickerson Construction, LLC in the amount of $876,180.80. The majority of funds for the project are already secured and appropriated from the VDOT Smartscale Funding Program. However, the bids received exceeded the engineer's estimate requiring the additional appropriation of $91,380 in funds (a combination of $41,380 in additional VDOT Smart Scale Funding and an additional $50,000 in Chesterfield County General Road Improvement Funds). Attachments: 1.Courthouse Rd (SC-CC) Trail - AWARD MAP Preparer:Brent Epps, Director of Transportation Page 95 of 364 Gerard Durkin, Acting Budget Director Approved By: Page 96 of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age 97 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.5.b. Subject: Award a Construction Contract and Potential Change Orders for the Beulah Recreation Center/Parks and Recreation Department Headquarters Renovation Project Board Action Requested: Authorize the Director of Procurement to (1) award a construction contract in the amount of $8,447,000 to Oyster Point Construction, the lowest and responsive and responsible bidder, and (2) approve all necessary change orders, up to the amount budgeted for the project. Summary of Information: Capital Improvement Plans previously adopted by the Board of Supervisors authorized renovations to the former Beulah Elementary School to create the Beulah Recreations Center. This project will increase community recreation space via additional indoor programs/gathering space, reuse of the existing gym and improved fields and outdoor recreation amenities. This project will also create a new administrative headquarters for the Parks and Recreation Department. Portions of the existing building will be demolished but approximately 40,000 square feet will be fully renovated for the purposes described above. Attachments: None Preparer:Clay Bowles, Director Approved By: Page 98 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.5.c. Subject: Award a Construction Contract for County Project #19-0005 Falling Creek Wastewater Treatment Plant Digester 2 Conversion Board Action Requested: The Board of Supervisors is requested to authorize the Director of Procurement to award the construction contract to MEB General Contractors, Inc. in the amount of $1,587,700 and execute all necessary change orders up to the full amount budgeted for the Falling Creek Wastewater Treatment Plant Digester 2 Conversion project. Summary of Information: This project consists of construction of a building addition off the existing digester 2 control building, installation of a new heat exchanger, associated pumps, piping, and electrical work. Staff received a total of two responsive bids ranging from $1,587,700 to $1,599,950. The county's engineering consultant, Whitman, Requardt and Associates, has evaluated the bids and recommends award of the contract. Funds for the project are available in the current CIP. Attachments: None Preparer:George Hayes, Director of Utilities Gerard Durkin, Acting Budget Director Approved By: Page 99 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.5.d. Subject: Award a Construction Contract for County Project #15-0080, Harrowgate Road Waterline Improvements Board Action Requested: The Board of Supervisors is requested to authorize the Director of Procurement to award the construction contract to Bridgeman Underground, Inc. in the amount of $5,951,570 and execute all necessary change orders up to the full amount budgeted for the Harrowgate Road Waterline Improvements project. Summary of Information: This project consists of the construction of approximately 13,625 linear feet of 24-inch diameter ductile iron waterline, 618 linear feet of 16-inch diameter ductile iron waterline, 618 linear feet of 12-inch ductile iron waterline, 2,412 linear feet of 8-inch ductile iron waterline, 199 linear feet of 6-inch ductile iron waterline and associated appurtenances. Staff received a total of four bids ranging from $5,951,570 to $7,350,500. The lowest responsive and responsible bidder was Bridgeman Underground, Inc. in the amount of $5,951,570. The County’s Engineering Consultant, Austin Brockenbrough & Associates, has evaluated the bid and recommends award of the contract to Bridgeman Underground, Inc. Funds for this project are available in the current CIP. Attachments: 1.Harrowgate Road Waterline vicinity map Preparer:George Hayes, Director of Utilities Gerard Durkin, Acting Budget Director Approved By: Page 100 of 364 I R O N B R I D G E R O A D H A R R O W G A T E R O A D I-95 Board of Supervisors Meeting - May 26, 2021 Harrowgate Road Waterline Improvements Chesterfield County Department of Utilities 1 inch = 2,500 feeturendaa 05-10-2021 μ NEW 24" WATERLINE Page 101 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.6. Subject: Set Public Hearing Board Action Requested: Summary of Information: Attachments: None Preparer: Approved By: Page 102 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.6.a. Subject: To Consider the FY2021 Appropriation of $22.9 Million Federal Elementary and Secondary School Emergency Relief II (ESSER II) Funds Board Action Requested: Set a public hearing to consider the appropriation of $22.9 million Federal Elementary and Secondary School Emergency Relief II (ESSER II) Funds in FY2021. Summary of Information: The school division has been awarded additional ESSER funding through the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSA). These funds have been made available by the state to address funding issues in school divisions created by the pandemic. The CRRSA Act includes all allowable uses of ESSER funds specified under the CARES Act, as well as additional uses such as addressing learning loss among all students. Potential uses include administering assessments to accurately assess students’ academic progress, implementing evidence-based activities to meet the comprehensive needs of students, providing information and assistance to parents on how they can effectively support students, tracking student attendance and improving student engagement in distance education. Additionally, the grants may be used for school facility repairs and improvements to enable operation of schools to reduce risk of virus transmission and exposure and to support health needs. The School Board accepted CRRSA - ESSER II grant funds on May 11, 2021. The School Board requests to appropriate the grant funds by appropriation category as follows: Appropriations Category Amount Instruction $12,478,042 Administration, Attendance, and Health $103,667 Pupil Transportation $120,000 Operations and Maintenance $7,392,500 Technology $2,799,539 Attachments: 1.MEMO #067-21 FY2021 - Acceptance of New Grants Page 103 of 364 Preparer:Gerard Durkin, Acting Budget Director Approved By: Page 104 of 364 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #067-21 May 11, 2021 TO:School Board FROM:Mervin B. Daugherty, Ed.D. Superintendent SUBJECT:FY2021 - Acceptance of New Grants SUPPORTING DOCUMENTS ATTACHMENT A: Resolution PERTINENT INFORMATION On May 12, 2020, the School Board adopted the FY2021 annual financial plan totaling $769,687,800 for all funds, including $37,324,200 for the Grants Fund. The school division was recently awarded a new grant, which is listed and described below. In accordance with Policy 7130, the School Board must accept all grants prior to the expenditure of funds. Awards for New Grants (not included in the FY2021 Adopted Budget): 1) Coronavirus Response and Relief Supplementary Appropriations $22,893,748 Act (CRRSA) - Elementary & Secondary School Emergency Relief (ESSER) II Fund The school division has been awarded additional ESSER funding through the CRRSA Act. These funds have been made available by the state to address funding issues in school divisions created by the pandemic. The CRRSA Act includes all allowable uses of ESSER funds specified under the CARES Act, as well as additional uses such as addressing learning loss among all students to include administering assessments to accurately assess students’academic progress, implementing evidence-based activities to meet the comprehensive needs of students, providing information and assistance to parents on how they can effectively support students, tracking student attendance and improving student engagement in distance education, and school facility repairs and improvements to enable operation of schools to reduce risk of virus transmission and exposure and to support health needs. RECOMMENDED ACTIONS It is recommended that the School Board: a)accept the new grant as described above that was awarded after the adoption of the FY2021 budget; and, b)request that the Board of Supervisors increase the Instruction appropriation category by $12,478,042, the Administration Attendance & Health category by Page 105 of 364 $103,667, the Pupil Transportation category by $120,000, the Operations & Maintenance appropriation category by $7,392,500,and the Technology appropriation category by $2,799,539 for the CRRSA - ESSER II grant. MBD/RJM Page 106 of 364 Memo #067-21 Attachment A VIRGINIA: At a regularly-scheduled meeting of the Chesterfield County School Board held Tuesday evening, May 11, 2021, at 6:30 p.m. in the Public Meeting Room at the Chesterfield County government complex. PRESENT:Ryan M. Harter, Chair Ann C. Coker , Vice-Chair Dorothy L. Heffron Debbie G. Bailey Kathryn S. Haines RESOLUTION WHEREAS, Chesterfield County Public Schools has been awarded an additional grant: Coronavirus Response and Relief Supplementary Appropriations Act (CRRSA) - Elementary & Secondary School Emergency Relief (ESSER) II Fund;and,WHEREAS, this additional grant has necessitated an increase in various appropriation categories in the grant fund. NOW, THEREFORE, BE IT RESOLVED, that on motion of __________________, seconded by__________________, the School Board hereby requests that the Board of Supervisors approve the increase of the Instruction appropriation category by $12,478,042, the Administration Attendance & Health category by $103,667,the Pupil Transportation category by $120,000, the Operations & Maintenance appropriation category by $7,392,500, and the Technology appropriation category by $2,799,539. ___________________________________ Robert McDaniel, Clerk ____________________________________ Mervin B. Daugherty, Ed.D., Superintendent Page 107 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.6.b. Subject: To Consider Amendments to FY2021 Adopted Budget Related to Revised Memorandum of Understanding with Dominion Energy Board Action Requested: Set a public hearing to consider amendments to FY2021 adopted budget to appropriate $68 million associated with the revised memorandum of understanding with Dominion Energy. Summary of Information: The 2019 General Assembly passed two bills (HB2786 and SB1355) which require Dominion Energy Virginia to move all of its coal combustion residuals (“coal ash” or “CCR”) from its existing coal ash storage ponds at the Chesterfield Power Station. The removal and transport of Dominion’s CCR could take decades to complete. Accordingly, the County and Dominion began work on an initial Memorandum of Understanding (“MOU”) between the two parties to develop a structure for engineering a new transportation plan for the power station area that provides new access roads and paths to County facilities such as Henricus and the Dutch Gap Conservation Area and Boat Launch, and relocates some facilities to more accessible locations. On August 28, 2019, the Board approved the initial MOU. On December 16, 2020, the Board approved an amended MOU based on a finalized plan for the development of a transportation plan to maintain access to the county’s facilities (Henricus, Dutch Gap) during removal of the coal ash. A public hearing is requested to consider amending the FY2021 budget to include $13 million for Parks and Recreation and $55 million for Transportation projects, pursuant to the revised MOU. Attachments: None Preparer:Gerard Durkin, Acting Budget Director Approved By: Page 108 of 364 Page 109 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.6.c. Subject: To Consider Amendments to FY2021 and FY2022 Adopted Budgets for the County Central Virginia Transportation Authority Fund Board Action Requested: Set a public hearing to consider amendments to FY2021 and FY2022 adopted budget for the County Central Virginia Transportation Authority Fund. Summary of Information: The Board is requested to hold a public hearing to consider amending the FY2021 and FY2022 County Central Virginia Transportation Authority (CVTA) fund budget to include the local contribution to the FY2021- FY2022 Central Virginia Transportation Authority Improvement Plan and FY2021 and FY2022 Central Virginia Transportation Authority Improvement Budget. On December 16, 2020 the Board of Supervisors approved the planned CVTA projects. This public hearing is proposed to establish appropriation within the County CVTA Fund for the FY2021 and FY2022 projects already adopted by the Board of Supervisors in the Capital Projects fund. No additional spending is proposed by this public hearing. The public hearing will consider an amendment to create a budget in both FY2021 and FY2022 for the separate fund which manages the local portion of CVTA funds for Chesterfield projects, in accordance with financial best practices and guidelines set out by the Authority. The amended budget amounts will be as follows: Fiscal Year Amount FY2021 $20,686,857 FY2022 $20,569,600 Attachments: None Page 110 of 364 Preparer:Gerard Durkin, Acting Budget Director Approved By: Page 111 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.6.d. Subject: To Consider Amendments to the FY2022 Operating and Capital Improvement Plan Budgets for Chesterfield County Public Schools and Appomattox Regional Governor's School Totaling up to $16,690,500 Board Action Requested: Set a public hearing to consider amendments to the FY2022 Operating and Capital Improvement Plan Budgets for Chesterfield County Public Schools and Appomattox Regional Governor's School. Summary of Information: On April 7, 2021, the Board adopted the FY2022 budget inclusive of Chesterfield County Schools and Appomattox Regional Governor's School. Operating The 2021 Special Session I of the General Assembly concluded, resulting in a final state budget for FY2022 and revisions to the FY2021 budget. This has resulted in an additional $16,690,500 in state funding for FY2022. Once a technical adjustment of $160,000 in the County's transfer is included, the net increase to the School Operating budget is $16,530,500. With this revision and the incorporation of the $12 million holdback provision within the Appropriations Resolution, the FY2022 Financial Plan for all three funds will total $811,884,700. The breakout is as follows: Operating Fund $749,288,100 Grants Fund $33,418,900 Federal Food Service Fund $29,177,700 Capital Improvement Plan Adjustments to the School Capital Improvement Plan are also requested for consideration as part of the public hearing. The main changes to the School CIP are as follows: Page 112 of 364 1.Removal of $8 million in Debt Proceeds from the Appropriations Resolution to reflect the updated Bond Referendum timeline 2.Adjustment to CIP Reserve funding from $9.72 million to $9.47 million 3.Appropriation of $5.0 million in savings from existing projects for site work and Architect/Engineer Pre-Design Services for Elementary and Middle School projects 4.Transfer of $950,000 from Food Services Fund Balance to support the installation of three walk-in chillers at Matoaca High, Bailey Bridge Middle, and Hening Elementary and other anticipated projects Appomattox Regional Governor's School Additionally, as the fiscal agent for the Appomattox Regional Governor's School, this public hearing includes approval of the revised Appomattox Regional Governor's school budget of $4,492,100. Summary The public hearing will consider these amendments to the FY2022 Financial Plan to reflect these budget amendments. An updated FY2022 Appropriations resolution is attached reflecting the above changes. Attachments: 1.MEMO #069-21 Adoption of the School Board’s Revised FY2022 Financial Plan 2.MEMO #068-21 Approval of the Revised Capital Improvement Plan 3.Schools Appropriations Resolution Preparer:Gerard Durkin, Acting Budget Director Approved By: Page 113 of 364 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #069-21 May 11, 2021 TO:School Board FROM:Mervin B. Daugherty, Ed.D. Superintendent SUBJECT:Adoption of the School Board’s Revised FY2022 Financial Plan SUPPORTING DOCUMENTS ATTACHMENT A: School Board’s Revised FY2022 Financial Plan by Appropriation Category (including the Financial Plan Total for the Appomattox Regional Governor ’s School) ATTACHMENT B: School Board’s Revised FY2022 Operating Budget ATTACHMENT C: Resolution PERTINENT INFORMATION Subsequent to the School Board approving the FY2022 Financial Operating Plan, the General Assembly adopted budget amendments in its 2021 Special Session I. These amendments changed the budget proposed by Governor Northam in December and resulted in a significant amount of additional funds allocated to support school districts in the state. This adopted Operating Plan reflects those adjustments. FY2022 Financial Plan On Jan. 26, 2021, the Superintendent’s Proposed FY2022 Financial Operating Plan was presented for the School Board's consideration. The School Board held budget work sessions, a public hearing, and town hall meetings in each magisterial district to review the proposal and receive input. The Superintendent and staff met with community members, school groups, and school administrators and staff to receive comments and suggestions relating to the proposal. The Citizens’ Budget Advisory Committee met numerous times to receive information and provide input. The Citizens’ Budget Advisory Committee submitted its final report to the School Board on Feb. 17, 2021, including recommendations for the FY2022 budget. On Feb. 25, 2021, the School Board approved the Financial Operating Plan and submitted it to the Chesterfield County Board of Supervisors. The Board of Supervisors subsequently adopted the county’s FY2022 budget on Apr. 7, 2021. The 2021 Special Session I of the General Assembly recently concluded, resulting in a final state budget for FY2022 and revisions to the FY2021 budget.This has resulted in an additional $16,690,500 in state funding for FY2022, less a $160,000 technical adjustment in County transfer, for a net increase of $16,530,500. Page 114 of 364 Adoption of this revised plan will result in an FY2022 Financial Plan for all three funds totaling $823,884,700 and 8,635.9 FTEs. Totals for each of the three funds are as follows: Operating Fund $761,288,100 7,715.3 FTEs Grants Fund $33,418,900 350.6 FTEs Federal Food Service Fund $29,177,700 570.0 FTEs In addition, Chesterfield is the fiscal agent for the Appomattox Regional Governor ’s School. According to Virginia law and regulations of the State Board of Education, the governing body of the fiscal agent must appropriate funding in support of a regional program; therefore, approval this evening will include $4,492,100 on behalf of the Appomattox Regional Governor ’s School. This is subject to change once the General Assembly’s final actions are known. RECOMMENDED ACTION It is recommended that the School Board: 1.Adopt the School Board's FY2022 Financial Plan by appropriation category at Attachment A; 2.Adopt a total of $4,492,100 on behalf of the Appomattox Regional Governor ’s School; and, 3.Adopt the Resolution at Attachment C indicating School Board approval of these actions, directing the Superintendent to submit the appropriate fiscal data to the County Administrator, and requesting amendments to the Board of Supervisors’ Adopted FY2022 Budget. MBD/rjm Page 115 of 364 Memo #069-21 Attachment C VIRGINIA: At a regularly scheduled meeting of the Chesterfield County School Board held Tuesday evening, May 11, 2021, at 6:30 p.m. in the Public Meeting Room at the Chesterfield County government complex PRESENT:Ryan M. Harter, Chair Ann C. Coker, Vice Chair Dorothy L. Heffron Debbie G. Bailey Kathryn S. Haines RESOLUTION WHEREAS, on Feb. 25, 2021, the School Board approved the financial plan representing the needs of Chesterfield County Public Schools for the 2021-2022 school year; and WHEREAS, the Board of Supervisors adopted the FY2021-22 appropriations on Apr. 7, 2021; and WHEREAS,the School Board, at its May 11, 2021 business meeting, reviewed and adopted its Revised Operating Plan reflecting revisions to state funding from the General Assembly; and WHEREAS, the School Board believes that this revised financial plan fulfills the requirements set forth in the Chesterfield County Charter (Section 5.2, Chapter 5) and the Code of Virginia (Section 22.1-92.A); NOW THEREFORE BE IT RESOLVED , on motion of_________________seconded by________________, the School Board adopts its FY2022 financial plan totaling $823,884,700 in three funds and appropriations categories as depicted in Attachment A, as well as $4,492,100 on behalf of the Appomattox Regional Governor ’s School,directs the Superintendent to submit summary data reflecting these requested amendments to the Board of Supervisors’ FY2022 Adopted Budget to the County Administrator, and requests that the Board of Supervisors amend its Adopted FY2022 Budget accordingly. _________________________________ Robert McDaniel, Clerk _________________________________ Dr. Mervin Daugherty, Superintendent Page 116 of 364 Attachment A CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL BOARD'S REVISED FY2022 FINANCIAL PLAN SCHOOL APPROPRIATIONS FUND 81 FUND 82 FUND 83 TOTALS % of Total % Sch Oper ARGS Funds TOTALS Revenues: Local Sources 6,322,800 1,114,200 9,823,800 17,260,800 2.10%0.83%3,113,450 20,374,250 State 336,850,800 4,287,000 690,800 341,828,600 41.49%44.25%1,378,650 343,207,250 State Sales Tax 71,287,200 71,287,200 8.65%9.36%0 71,287,200 Federal 283,000 26,256,500 17,172,100 43,711,600 5.31%0.04%0 43,711,600 Subtotal Revenues 414,743,800 31,657,700 27,686,700 474,088,200 57.54%54.48%4,492,100 478,580,300 Transfer from School CIP 62,500 62,500 0.01%0.00%62,500 Transfer from School Operating 0 1,698,700 1,698,700 0.21%0.00%1,698,700 Transfer from School Food Services 800,000 800,000 0.10%0.11%800,000 Use of Reserves 0 1,491,000 1,491,000 0.18%0.00%1,491,000 Transfer from General Fund: Debt Service Reserve 0 0 0.00%0.00%0 Prior Year Results/other local 15,000,000 15,000,000 1.82%1.97%15,000,000 Local Taxes 329,744,300 329,744,300 40.02%43.31%329,744,300 Subtotal Taxes 344,744,300 344,744,300 41.84%45.28%344,744,300 Subtotal Transfer from General Fund 344,744,300 344,744,300 41.84%45.28%344,744,300 Beginning Balance 1,000,000 1,000,000 0.12%0.13%1,000,000 Total Revenues $761,288,100 $33,418,900 $29,177,700 $823,884,700 100.00%100.00%$4,492,100 $828,376,800 Expenditures: Instruction 539,395,100 30,552,600 569,947,700 69.18%70.85%3,630,183 573,577,883 Administration/Attendance & Health 26,440,000 478,200 26,918,200 3.27%3.47%46,910 26,965,110 Pupil Transportation 39,899,400 50,000 39,949,400 4.85%5.24%39,949,400 Operations & Maintenance 65,425,200 312,500 65,737,700 7.98%8.59%587,473 66,325,173 Technology 19,219,500 2,025,600 450,600 21,695,700 2.63%2.52%227,534 21,923,234 Debt Service 61,439,800 61,439,800 7.46%8.07%61,439,800 Page 117 of 364 Food Services 28,727,100 28,727,100 3.49%0.00%28,727,100 Ending Balance 0.00%0.00% Transfer to CIP 9,469,100 9,469,100 1.15%1.24% Total Expenditures $761,288,100 $33,418,900 $29,177,700 $823,884,700 100.00%100.00%$4,492,100 $818,907,700 Enrollment 61,714 Average Daily Membership 60,735 Full Time Equivalents 7,715.3 350.6 570.0 8,635.9 Page 118 of 364 School Board Revised FY 22 Operating Budget Chesterfield County Public Schools ver-5-11-21 School Board Approved School Board Revised School Revenue FY2022 FY2022 Delta Notes Beginning Balance $1,000,000 $1,000,000 $0 Use of Fund Balance Local Sources $7,122,800 $7,122,800 $0 Revenues from fees and incl the rent from food service bldg.; 2.5% YOY increase (eliminate Chromebook fees) County Transfer $329,904,300 $329,744,300 -$160,000 Increase in $10M transfer One Time Funds $15,000,000 $15,000,000 $0 Existing Fund Balance and Future Savings State Education Funding $323,067,210 $335,050,810 $11,983,600 FY 22 DOE calc tool State Sales Tax $66,580,290 $71,287,190 $4,706,900 FY 22 State Est Medicaid Reimbursement $1,800,000 $1,800,000 $0 Revenues from School Division Medicaid Reimbursement Federal $283,000 $283,000 $0 Revenues outside of Title Grants to support ROTC TOTAL REVENUE $744,757,600 $761,288,100 $16,530,500 School Expenditures FY2022 FY2022 Baseline/Incorporated Initiatives Increases School Board Approved School Board Revised Prior Year Total $703,661,714 $703,661,714 $0 Base budget with adjustments YOY Staff Compensation Decompression (23,230,000) (28,733,568) (5,503,568) Salary study Tech Adj for additional Step Other COLA / Compensation (1,975,000) (6,085,046) (4,110,046) 2% COLA for staff excluded from study; Additional Comp To be determined Total Non-Discretionary Expenditures $9,912,388 $9,912,388 $0 Enhancements Approved Enhancements $5,978,498 $5,978,498 $0 Counselors/ESL/Nurses $5,968,004 $5,968,004 Executive Staff Updates $286,332 $286,332 Budget & Management: Right-size staffing $215,193 $215,193 Employee Relations Positions $242,920 $242,920 Construction PM Staffing $118,345 $118,345 Student E-mail - Gaggle $66,092 $66,092 Code RVA Tuition Increase $20,000 $20,000 Total - Enhancements $5,978,498 $12,895,384 $6,916,886 Base Budget $703,661,714 $703,661,714 $0 Compensation $25,205,000 (34,818,614) (9,613,614) Non-Discretionary $9,912,388 $9,912,388 $0 Enhancements $5,978,498 $12,895,384 $6,916,886 Total Expenditures $744,757,600 $761,288,100 $16,530,500 Revenue $744,757,600 $761,288,100 $16,530,500 Gap $0 $0 $0 Page 119 of 364 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #068-21 May 11, 2021 TO:School Board FROM:Mervin B. Daugherty, Ed.D. Superintendent SUBJECT:Adoption of the School Board’s FY2022-26 Revised Capital Improvement Plan SUPPORTING DOCUMENTS ATTACHMENT A: School Board’s Revised FY2022-26 Capital Improvement Plan (separate document) ATTACHMENT B: Resolution Submitting the Adopted Capital Improvement Plan to the County Administrator PERTINENT INFORMATION The CIP was approved by the School Board on Feb. 25,2021, and a resolution was sent to the County Board of Supervisors who included the school CIP in the comprehensive county CIP. FY2022 Financial Plan We propose no changes to the building and replacement plan as submitted on Feb 25, 2021 and detailed below. We do, however, request consideration for additions to the CIP for work to be performed in FY2022. An addition of $5,000,000 to FY2022 to support A/E and site work for the builds detailed below, to be funded from the savings materializing from existing construction projects. Previously-reviewed building and replacement projects: Elementary projects: ●Replacement construction of A.M. Davis Elementary ●Replacement construction of Bensley Elementary ●New construction of elementary school in upper Magnolia Green / 360W area Middle School projects: ●Replacement construction of Falling Creek Middle ●New construction in the Central / Eastern Area ●New construction in the upper Magnolia Green / 360W area Page 120 of 364 Future Projects not included in Bond Referendum: ●Midlothian Middle (tentatively included in FY2022-26 plan pending additional funding) ●Replacement construction of Grange Hall Elementary ●New construction of an elementary school Conversations related to the next potential bond referendum have occured in conjunction with the County and this plan anticipates $300M from a 2022 referendum. We continue to plan for increases in pay-go or cash funding to support major maintenance to address significant needs in our existing buildings, with the goal of ultimately supporting up to 2.5% of asset insurance value. In addition, Food and Nutrition Services is to add $950,000 in FY2022 to support the installation of three walk-in chillers at Matoaca High, Bailey Bridge Middle, and Hening Elementary, as well as funds for other anticipated projects. RECOMMENDED ACTION It is recommended that the School Board: a) Adopt the Revised FY2022-26 Capital Improvements Plan (Attachment A) totaling $427,395,500; b) Adopt the Resolution (Attachment B) indicating School Board adoption of this plan, directing the Superintendent to submit the appropriate fiscal data to the County Administrator, and requesting amendments to the Board of Supervisors’ Adopted CIP plan. MBD/rjm Page 121 of 364 Memo #068-21 Attachment B VIRGINIA: At a regularly scheduled meeting of the Chesterfield County School Board held Tuesday evening, May 11, 2021, at 6:30 p.m. in the Public Meeting Room at the Chesterfield County government complex PRESENT:Ryan M. Harter, Chair Ann C. Coker, Vice Chair Dorothy L. Heffron Debbie G. Bailey Kathryn S. Haines RESOLUTION WHEREAS, on Jan. 26, 2021, the Superintendent presented to the School Board a proposed five-year Capital Improvement Plan; and WHEREAS, the School Board held budget work sessions to review the proposed financial plan, received input from the Citizens Budget Advisory Committee and from Town Hall meetings in each magisterial district, and has also held a public hearing for public input; and WHEREAS,the School Board had reviewed and adopted the Revised CIP in the May 11, 2021 Business Meeting;and WHEREAS, the School Board believes that the five-year capital improvement plan fulfills the requirements set forth in the Chesterfield County Charter (Section 5.2, Chapter 5) and the Code of Virginia (Section 22.1-92.A); NOW THEREFORE BE IT RESOLVED , on motion of_________________,seconded by________________, the School Board adopts its Revised FY2022-26 capital improvement plan totaling $427,395,500 and directs the Superintendent to submit summary data reflecting this adoption and requesting these amendments to the Board of Supervisors’ Adopted CIP plan. ________________________________ Robert McDaniel, Clerk ________________________________ Dr. Mervin Daugherty, Superintendent Page 122 of 364 Chesterfield County Public Schools 2022-2028 Revised CIP Financial Summary Attachment A 5_11_21 Sources FY22 FY23 FY24 FY25 FY26 Total FY22-26 CIP Reserve Transfer (Other-Pay as you go)$9,469,100 $9,969,100 $10,469,100 $10,969,100 $11,469,100 $52,345,500 Debt Financing-GO bonds ($300M issue Fall '22, for FY23-25)$69,300,000 $150,000,000 $78,000,000 $297,300,000 Savings from existing Projects $5,000,000 $5,000,000 Transfer from Food Service Fund Balance $950,000 $950,000 Other Funding (Midlo MS & Future Projects)$4,000,000 $37,000,000 $30,800,000 $71,800,000 Total Sources $15,419,100 $79,269,100 $164,469,100 $125,969,100 $42,269,100 $427,395,500 Uses Target Completion FY22 FY23 FY24 FY25 FY26 Total FY22-28 New Build (relief and growth) Site work and A/E Pre-Design Services for new prototypes FY2022 $5,000,000 $5,000,000 New Elementary School (Matoaca/Upper Magnolia Green Area)Fall 2024 $19,100,000 $13,000,000 $32,100,000 New Middle School (central/eastern area)Fall 2025 $4,000,000 $37,000,000 $26,000,000 $67,000,000 New Middle School (Upper Mag Green/360W)Fall 2025 $4,000,000 $37,000,000 $26,000,000 $67,000,000 New Elementary School (TBA)Fall 2029 $1,400,000 $1,400,000 New High School (Matoaca/Midlothian - West)Fall 2029 $2,000,000 $2,000,000 Subtotal of New Build $5,000,000 $27,100,000 $87,000,000 $52,000,000 $3,400,000 $174,500,000 Replace: Renovate, Refurbish Rebuild AM Davis ES (FCI)Fall 2024 $19,100,000 $13,000,000 $32,100,000 Rebuild Bensley ES (FCI)Fall 2024 $19,100,000 $13,000,000 $32,100,000 Rebuild Falling Creek MS (Growth/Capacity)Fall 2025 $4,000,000 $37,000,000 $26,000,000 $67,000,000 Rebuild Midlothian MS (FCI/Growth/Capacity)Fall 2026 $4,000,000 $37,000,000 $26,000,000 $67,000,000 Rebuild Grange Hall ES (FCI/Growth/Capacity)Fall 2029 $1,400,000 $1,400,000 Total Replace, Renovate, Refurbish $0 $42,200,000 $67,000,000 $63,000,000 $27,400,000 $199,600,000 MM Transfer from Operating Ongoing $9,117,500 $9,617,500 $10,117,500 $10,617,500 $11,117,500 $50,587,500 Security Enhancements Ongoing $351,600 $351,600 $351,600 $351,600 $351,600 $1,758,000 Food Service Walk-in Replacement FY2022 $950,000 $950,000 Total Major Maintenance $10,419,100 $9,969,100 $10,469,100 $10,969,100 $11,469,100 $53,295,500 Grand Total $15,419,100 $79,269,100 $164,469,100 $125,969,100 $42,269,100 $427,395,500 Note: 360W Elementary School is not on the 2013 or Potential 2022 referendums Note: Other Bonds (Fall '20 - $57M) are for MM and are not included in this sheet. Check #$0 $0 $0 $0 $0 Year One Year Two Year Three Page 123 of 364 School Operating Fund Estimated Revenue Local Sources 17,260,800 State 413,115,800 Federal 43,711,600 Transfers Transfer from School CIP to Grants 62,500 Transfer from School Operating to Grants 1,698,700 Transfer from School Food Services to Operating 800,000 Transfer from General Fund Recurring Baseline 317,744,300 One Time Funding 15,000,000 Debt Service Reserve - Use of Assigned Fund Balance/Reserves Use of Reserves for Food Services 1,491,000 Beginning Balance for Operating 1,000,000 Appropriations Instruction 557,947,700 Administration 26,918,200 Pupil Transportation 39,949,400 Operatings and Maintenance 65,737,700 Technology 21,695,700 Debt Service 61,439,800 Food Services 28,727,100 Transfer to and/or Assignment for School Capital Improvement Program 9,469,100 Unassigned Fund Balance - Appomattox Regional Governor's School Estimated Revenue Local Sources 3,113,400 State 1,378,700 Appropriations Education 4,492,100 Schools CIP Fund Estimated Revenue Transfer from School Reserve for Future Capital Projects 9,469,100 Transfer from School Food Service 950,000 Appropriations School Capital Projects 10,419,100 Note: An additional $5,000,000 in Schools project savings is already appropriated in the Schools CIP fund that will be reallocated for new projects. Page 124 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.6.e. Subject: To Consider Acceptance and Appropriation of up to $68.4 Million for the American Rescue Plan Act (ARPA) Board Action Requested: Set a public hearing to consider acceptance and appropriation of $34.2 million for the American Rescue Plan Act (ARPA). Summary of Information: On March 11, President Biden signed the $1.9 trillion American Rescue Plan Act of 2021(ARPA), which established the $362 billion Coronavirus State and Local Fiscal Recovery Fund. Of this total, $65.1 billion is provided in direct aid to counties and additional $1.5 billion for public lands counties. Chesterfield County is slated to receive a total of $68.4 million through the ARPA in two payments. The first payment of $34.2 million will be received in May 2021, and the second installment is anticipated to arrive during FY2022. A public hearing is requested to consider acceptance of the ARPA funds in FY2021 and appropriation of up to $68.4 million in FY2022. The U.S. Department of Treasury has recently issued initial guidance on eligible uses of funds, which will allow County staff to develop a plan for use of the funds. The plan will be discussed at the June 23 Board of Supervisors meeting. Attachments: None Preparer:Gerard Durkin, Acting Budget Director Approved By: Page 125 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.6.f. Subject: To Consider the FY2023 and FY2024 Transportation Alternatives Projects Board Action Requested: The Board is requested to set a public hearing date to consider the FY2023 and FY2024 Transportation Alternatives Projects (TAP), and adopt a resolution of support for the projects, upon approval by VDOT. Summary of Information: With the adoption of MAP-21, three programs, Safe Routes to School, Enhancements, and Recreational Trails, have been restructured into one program called Transportation Alternatives. Projects eligible for Transportation Alternatives funding include: • On-road and off-road pedestrian and bicycle facilities • Safe routes for non-drivers (children, older adults and individuals with disabilities) to access daily needs • Conversion of abandoned railway corridors to bike and/or pedestrian trails • Construction of turnouts, overlooks, and viewing areas • Historic preservation and rehabilitation of historic transportation facilities • Inventory/control/removal of outdoor advertising • Vegetation management to improve safety, prevent against invasive species, and provide erosion control • Archaeological activities relating to impacts from implementation of a transportation project • Environmental mitigation to address stormwater management and water pollution prevention due to road construction or runoff • Wildlife mortality mitigation The deadline for FY2023 and FY2024 Transportation Alternative projects is October 1, 2021. VDOT staff will review project applications for eligibility and the Commonwealth Transportation Board and Transportation Planning Organization will subsequently select projects for funding. Staff recommends the following qualifying projects be submitted for consideration: • Courthouse Road Shared Use Path (Rt. 10 to Fallow Drive); estimated at $550,000. This project would continue the effort to provide a pedestrian and bike facility along Courthouse Road as recommended in the County’s Bikeways and Trail Plan. Ultimately this facility will connect to Pocahontas State Park. If selected and approved this project would require a local match of 20% approximately $110,000, which will be met through the County's General Road Improvement funds. • Fall Line Trail (Chester Linear Park at Rt. 10 Intersection Improvement); estimated at $575,000. This project is consistent with recommendations in the VDOT Ashland to Petersburg Trail study and will support the study and installation of a High-Intensity Activated Crosswalk (HAWK) Signal or other signalized pedestrian crossing at the intersection of Route 10 and the Chester Linear Park. If selected and approved this project would require a local match of 20% approximately $115,000, which will be met through the County's General Road Improvement funds. • Fall Line Trail (West Westover Ave – Fairfax Ave); estimated at $350,000. This project is consistent with recommendations in the VDOT Page 126 of 364 Ashland to Petersburg Trail study and will support the installation of a shared-use-path from West Westover Ave to Fairfax Avenue and installation of a pedestrian crossing at Piedmont Avenue. If selected and approved this project would require a local match of 20% approximately $70,000, which will be met through the County's General Road Improvement funds. • Hull Street at Courthouse Road Intersection Pedestrian Improvements; estimated at $450,000. This project would upgrade the signal to include pedestrian signals and ramps to the intersection of Courthouse Road and Route 360 Hull Street Road and would install a new segment of sidewalk on the southeast corner of Courthouse and Route 360. If selected and approved this project would require a local match of 20% approximately $90,000, which will be met through the County's General Road Improvement funds. • Hull Street at Turner Road Intersection Pedestrian Improvements; estimated at $1,000,000. Construct a sidewalk along Route 360 Hull Street Road from Turner Road to Wayside Drive and upgrade the signal to include pedestrian signals and ramps at the Route 360 and Turner Road Intersection. If selected and approved this project would require a local match of 20%, approximately $200,000, which will be met through the County's General Road Improvement funds. If selected and approved, these projects require a local match of 20%, or approximately $585,000 in total, which will be met through the County's General Road Improvement funds. Staff recommends the Board set June 23, 2021, as a public hearing date to consider the FY2023 and FY2024 Transportation Alternatives Projects and authorize the advertisement for that hearing. Attachments: None Preparer:Brent Epps, Director of Transportation Gerard Durkin, Acting Budget Director Approved By: Page 127 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.6.g. Subject: To Consider Code Amendment Relative to Route 1 Residential Overlay Area Boundary (21PJ0112) Board Action Requested: Set June 23, 2021 for public hearing on attached code amendment. Summary of Information: On April 20, 2021 by a vote of 5 to 0 the Planning Commission forwarded a recommendation of approval on the amendment. The proposed amendment would modify the provisions of the residential overlay for the Northern Jefferson Davis Highway Design District. Specifically, it would adjust the southern boundary of the district from north of Osborne Road to north of Route 288. Further the ordinance would provide that properties located between the old and revised boundary having a valid site plan for which application had been made prior to this amendment would still be eligible to utilize the overlay provisions. Attachments: 1.Code Amendment Relative to the Route 1 Residential Overlay Area Boundary Preparer:Andrew Gillies, Director of Planning Approved By: Page 128 of 364 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19.1-53 OF THE ZONING ORDINANCE RELATIVE TO ROUTE 1 RESIDENTIAL OVERLAY AREA BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19.1-53 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted, to read as follows: Chapter 19.1 ZONING Sec. 19.1-53. Restricted Uses Listed as “R” or “RS”. Those uses listed as “R” or “RS” in Table 19.1-52.A. shall be permitted in the respective zoning districts provided that the restrictions as outlined below are met. If the restrictions cannot be met, the use may be allowed in the respective zoning district through either a Conditional Use or Special Exception. OOO Dwelling, multifamily OOO 2. C-3, C-5 Districts: a. Project fronts Jefferson Davis Highway north of Osborne Road and south of Route 288, has a valid site plan submitted prior to {DATE OF ADOPTION}, and property is recommended for Neighborhood Business, Community Business, Suburban Residential II, Residential Mixed Use or Community Mixed Use in the Comprehensive Plan or project fronts Jefferson Davis Highway north of Route 288 and is recommended for Neighborhood Business, Community Business, Suburban Residential II, Residential Mixed Use or Community Mixed Use in the Comprehensive Plan; b. Except as provided herein, use is located within 500 feet of Jefferson Davis Highway, this would not preclude accessory parking or buildings from extending beyond the 500 feet. Within a development the director of planning may approve units to be up to 800 feet from Jefferson Davis Highway where: i. no more than 50 percent of the development’s multifamily dwellings are located beyond 500 feet from Jefferson Davis Highway; ii. the project has a building containing a permitted principal use within 50 feet of, and directly fronting, Jefferson Davis Highway; and iii. the impact of such project extension on adjacent residentially zoned property is mitigated through increased buffer, walls or other site or building design improvements as approved at time of plan review; c. Project has a minimum of 100 feet of contiguous frontage along Jefferson Davis Highway; Page 129 of 364 d. Project size is no less than 3 acres and no more than 10 acres, provided that projects of 1.5 acres shall be permitted if located at the intersection of a local road with Jefferson Davis Highway; e. Minimum density is 15 dwelling units per acre; f. In addition to buffers required by Table.19.1-263.A.1.b., where use is located adjacent to an occupied C or I property outside of project, a buffer shall be provided between use and the adjacent property as required between the applicable C or I district and a R-MF zoning district; g. Project meets Northern Jefferson Davis Highway Design District (NJDHDD) standards as identified in Sec. 19.1-379 except as otherwise stated within this subsection; h. For projects containing less than 6 acres, buildings shall be a minimum of 3 stories and a maximum of 4 stories. For projects 6 acres or more, buildings shall be a minimum of 3 stories and a maximum of 6 stories. In no case shall the height of a building exceed 3 stories or 40 feet within 100 feet of MH or R districts; i. The greater of 50 square feet per residential unit or 10 percent of total project area shall be provided as hardscaped or landscaped common area. Up to 50 percent of required common area may include rooftop garden space where such space is commonly accessible to, and provides elements designed to facilitate social and activity space for, residents; j. At least 50 percent of residential units located above ground floor shall have a usable balcony consisting of a minimum area of 5 feet by 8 feet. Through the utilization of up to two of the below, the percentage of balconies required may be reduced to no less than 30 percent of residential units located above ground floor as provided below: i. 10 percent reduction for the inclusion of commonly shared internal space a minimum of 20 square feet per residential unit in development with amenities as deemed appropriate at time of plan review for the social and recreational activity of residents. Such areas may also include space intended to serve the educational and occupational needs of residents but shall be exclusive of any area utilized for leasing, maintenance or overall management of the development; ii. 10 percent reduction where project common area is increased by 10 percent and there is the inclusion of outdoor amenities and facilities, for active or passive recreation as deemed appropriate at time of plan review for residents such as playground, pool, outdoor kitchen with patio, patio with furniture, gazebo, walking trails, fitness stations or similar; or iii. 10 percent reduction for the provision of rooftop common area, inclusive of required common area, a minimum of 20 square feet per residential unit in development for social and recreational activity of the residents; At time of plan review, the director of planning may provide proportional adjustment to the percentages of required balconies where determined that elements proposed in i, ii, and iii above are included in combination at less that the provided standards, but in no case shall such adjustment be reduced to less than 30 percent of residential units located above ground floor having the required balconies. k. Buildings shall be designed to impart harmonious proportions and avoid monotonous facades or large bulky masses. Buildings containing multifamily units shall possess architectural variety while at the same time have an overall cohesive urban character. Design elements shall be included such as, but not limited to, wall offsets, balconies, terraces, articulation of Page 130 of 364 doors and windows, sculptural or textural relief of facades, banding and patterning of masonry, architectural ornamentation, varied rooflines, other appurtenances such as lighting fixtures and plantings that achieve desired design; l. The first floor of a building directly fronting Jefferson Davis Highway shall meet applicable commercial building code requirements so as to provide for flexibility to accommodate either commercial or residential uses. The first floor of a building directly fronting a road shall be on grade with adjacent pedestrian walkway and have a minimum of 12 foot ceilings, or a higher standard if required by commercial building code, where fronting Jefferson Davis Highway. This is not intended to preclude the use of an interior elevated floor design for residential uses to provide privacy; m. In addition to requirements of the NJDHDD, architecture for buildings containing dwellings shall employ masonry at least to top of first floor on all facades visible from a road; n. Commercial uses in the project are limited to those permitted in a C-2 district, excluding automobile accessory store, automobile rental, automobile self service station and automobile self service station, unmanned; o. Views of parking areas shall be minimized from public rights of way and/or single family residential properties via a building, landscaping, architectural walls and/or decorative fencing; and p. Administrative site plan review times shall be in accordance with Sec.19.1-30 with the exception that initial review for such projects shall not be acted upon any sooner than 21 days from the latter of the date of required sign posting or written notification sent. OOO Dwelling, townhouse 1. C-3, C-5 Districts: a. Project in which located fronts Jefferson Davis Highway north of Osborne Road and south of Route 288, has a valid site plan submitted prior to {DATE OF ADOPTION}, and is recommended for Neighborhood Business, Community Business, Suburban Residential II, Residential Mixed Use or Community Mixed Use in the Comprehensive Plan or project fronts Jefferson Davis Highway north of Route 288 and is recommended for Neighborhood Business, Community Business, Suburban Residential II, Residential Mixed Use or Community Mixed Use in the Comprehensive Plan; b. Use shall not directly front upon Jefferson Davis Highway, this shall not preclude fronting upon a local road, provided that in all instances a permitted use shall be located between townhouse buildings and Jefferson Davis Highway; c. Project has a minimum of 100 feet of contiguous frontage along Jefferson Davis Highway; d. Commercial uses in project are limited to those permitted in a C-2 district, excluding automobile accessory store, automobile rental, automobile self service station and automobile self service station, unmanned; e. Project size is no less than 3 acres and no more than 10 acres; f. Minimum density is 10 dwelling units per acre; g. 10% of project acreage is provided as recreational area for residents, having active and passive facilities as deemed appropriate during plan review; Page 131 of 364 h. In addition to buffers required by Table.19.1-263.A.1.b., where use is located adjacent to an occupied C or I property outside of project, a buffer shall be provided between use and the adjacent property as required between the applicable C or I district and a R-TH zoning district; i. Project meets Northern Jefferson Davis Highway Design District (NJDHDD) standards as identified in Sec.19.1-379 except as otherwise stated within this subsection; j. Buildings may be up to 4 stories or 50 feet, whichever is less, provided that if within 100 feet of MH or R district the height shall not exceed three stories or 40 feet; k. Buildings shall be designed to impart harmonious proportions and avoid monotonous facades or large bulky masses. Townhouse buildings shall possess architectural variety while at the same time have an overall cohesive urban character. Design elements such as, but not limited to, balconies, terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied rooflines, other appurtenances such as lighting fixtures and plantings may be used to achieve desired design; l. Excluding the incorporation of storefront windows, buildings containing dwellings shall comply with architectural requirements of the NJDHDD and employ masonry materials on all facades visible from a road; m. Garages shall be rear loaded and shall be accessed via private pavement. Garage doors shall not face any road or parking serving commercial use on property that is open to the public; n. Views of parking areas shall be minimized from public rights of way and/or single family residential properties via a building, landscaping, architectural wall and/or decorative fencing. o. View of uses in alleys shall be minimized from roads and private pavement, other than alleys, with a wall, maintenance-free fence, or building design. Utilized walls and fencing shall be of comparable material and design to that of the townhouses; and p. Excluding fencing in n. and o. above, where fencing is utilized on a lot it shall be constructed of decorative maintenance-free material. Chain link or wood fencing shall not be permitted. (2) That this ordinance shall become effective immediately after adoption. 1928:120224.1 Page 132 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.6.h. Subject: To Consider Code Amendment Relative to Resource Protection Area Designations for Family Subdivisions (21PJ0110) Board Action Requested: Set June 23, 2021 for public hearing on the attached code amendment. Summary of Information: On April 20, 2021 by a vote of 5 to 0 the Planning Commission forwarded a recommendation of approval on the attached amendment. The proposed amendment would modify the requirements related to the provision of a Resource Protection Area Designation (RPAD) at time of plat review for certain family subdivisions. For any division of land there is required by code that a RPAD be submitted, further such designation is required by DEQ for land development. This determination helps depict important natural areas needed to be preserved and remain undisturbed as well as demonstrating the buildability of the resulting parcels. Prior to having such a requirement as part of plat review there had been cases of divisions being approved that were later found at time of permit review to be unbuildable or not buildable or developable as planned by owner without considerable costs. This proposed ordinance change does not negate the ultimate provision of the RPAD rather it defers such designation to be submitted at time of building permit or further land division for the parent tract of a family subdivision. Such deferral shall only occur where the director of environmental engineering has determined that that there is sufficient evidence to suggest environmental features do not exist on the parent parcel or the proposed subdivision is unlikely to affect the buildability of the parent parcel. Further any plat utilizing the deferral shall have an advisory certificate notifying potential owners that a RPAD was not done and of the need for future action should permit or further division occur. DEQ, as required for such a change to regulations, has approved the amendment as well. Attachments: 1.Code Amendment Relative to Resource Protection Area Designations for Family Subdivisions (21PJ110) Preparer:Andrew Gillies, Director of Planning Page 133 of 364 Approved By: Page 134 of 364 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 17-56 OF THE SUBDIVISION ORDINANCE AND SECTION 19.1-523 OF THE ZONING ORDINANCE RELATING TO RESOURCE PROTECTION AREA DESIGNATIONS FOR FAMILY SUBDIVISIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-56 and 19.1-523 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted, to read as follows: CHAPTER 17 SUBDIVISION OF LAND OOO Sec. 17-56. Plan and plat requirements. OOO In addition to any requirements for a specific application, the following items shall be provided as specified for each plat or plan type when the applicable column is marked with an “X”. Application Type Pr e l i m i n a r y Pl a t Ov e r a l l Co n c e p t u a l Pl a n Lo t F i n a l Pl a t Pa r c e l Fi n a l Pl a t A. The following shall be provided as general notes: 24. Environmental features: a. The limits of established watercourses, manmade drainage conveyance systems, mapped dam break inundation zones, preliminary wetland boundaries and their anticipated impacts, floodplains, conservation areas, RPAs and approximate location and surface area of BMPs[13] X X b. CBPA areas as described in chapter 19.1[13][14] X X X X c. Location and labeling of conservation areas, wetlands, RPAs, floodplains, backwater(s), and elevations with survey tielines and /or tiedowns[14] X X Page 135 of 364 In addition to any requirements for a specific application, the following items shall be provided as specified for each plat or plan type when the applicable column is marked with an “X”. Application Type Pr e l i m i n a r y Pl a t Ov e r a l l Co n c e p t u a l Pl a n Lo t F i n a l Pl a t Pa r c e l Fi n a l Pl a t d. CBPA preservation areas described in chapter 19.1, with a note indicating the method of CBPA compliance, the type of facility utilized, as well as recordation information X X 25. A note with corresponding reference symbol for wetlands stating "Jurisdictional wetlands shall not be disturbed without written permission from the appropriate state and/or federal agencies" X X 26. A note with an asterisk on each lot between RPA limits and water feature(s) stating "Resource protection area (RPA) to remain in its natural state; no structure to be located within the RPA" X X 27. A note with corresponding reference symbol for any lot or parcel which is located, in whole or in part, on a FEMA floodplain stating “Prior to the issuance of a Certificate of Occupancy for any dwelling, a FEMA National Flood Insurance Program Elevation Certificate, completed by a licensed professional, shall be filed with the director of environmental engineering” X X [1] For preliminary plats, the contact information of the owner, subdivider, and, if known, the proposed owner. This contact information shall include mailing address, street address, phone number, fax number and electronic mail address. [2] Calculations for open space and areas to be conveyed in accordance with Sec. 17-71 shall include the area for noncontiguous sections and the total area. [3] If required by the director of planning or director of environmental engineering. [4] Final plat should reference ownership and maintenance responsibilities. [5] Provide a note on plat that contains the conditions proposed for such disposal and use as specified in Sec. 17-71. [6] USGS quadrangle sheets are not an accepted source for the required information. The director of environmental engineering may require contour labeling at other appropriate intervals depending upon plan and topography. [7] All lots and parcels shall be buildable. [8] For an overall conceptual plan, there shall be depicted a general pedestrian circulation layout and general location of any proposed arterial, collector or residential collector street. [9] Where any easement bisects a property, provide tie-downs to property corners on final plat. Page 136 of 364 [10] The utility layout must be consistent with the county’s water and sewering specifications and procedures. Any deviation must be requested in writing and is subject to approval by the director of utilities. [11] For an overall conceptual plan, large onsite and offsite water mains and trunk wastewater lines along with the corresponding tie in points shall be depicted. [12] If approved by the director of utilities, where such a depiction is not feasible, a note may be provided indicating the approximate distance and contract number of the existing water or wastewater line. [13] For an overall conceptual plan, the general limits of such features shall be provided. [14] A Resource Protection Area designation may be waived deferred at time of plan review for a lot or parcel within a line modification plat where the director of environmental engineering determines that there is sufficient evidence to suggest environmental features do not exist on a resulting parcel or the proposed modification is unlikely to affect the buildability of the resulting lot or parcel. For any plat exempted deferred under this footnote an advisory certificate shall be provided on the plat which states “The mapping information is not intended to represent all topographic and environmental features on the lots or parcels which could limit or preclude the ability to construct a residential dwelling and/or other structures. A Resource Protection Area designation and/or other additional engineering research on such items as, but not limited to: soil type, wetlands, floodplains, adequate culverts for driveway crossings of streams or floodplains, etc. will be required based upon individual lot/parcel requirements at time of building permit or plan review." In addition, where designation is waived a deed restriction shall be recorded on each property which states “This lot/parcel was modified without mapping and research of topographic and environmental features that may limit or preclude the ability to construct a residential dwelling and/or other structures. A Resource Protection Area designation and/or other additional engineering research on such items as, but not limited to: soil type, wetlands, floodplains, adequate culverts for driveway crossings of streams or floodplains, etc. will be required based upon individual parcel/lot requirements at time of building permit or plan review.” For a family subdivision plat resulting in one new parcel created from a larger undeveloped parcel, a Resource Protection Area designation may be deferred on the parent parcel where the director of environmental engineering determines that there is sufficient evidence to suggest environmental features do not exist on the parent parcel or the proposed subdivision is unlikely to affect the buildability of the parent parcel. For any such plat an advisory certificate, as referenced in this section, shall be provided on the plat. Further subdivision of the parent parcel under this provision will require a Resource Protection Area designation. OOO CHAPTER 19.1 ZONING OOO Sec. 19.1-523. Site-Specific Refinements of Chesapeake Bay Area Boundaries and Boundary Adjustments. A. As part of, or prior to, the zoning application or plan review processes, or during the review of a water quality impact assessment pursuant to Section 19.1-524.E., a reliable, site- specific evaluation shall be conducted and approved by the environmental engineering department to determine whether water bodies on or adjacent to the proposed development site have perennial flow. The Resource Protection Area boundaries for the site shall then be adjusted, as necessary, based on this evaluation. Upon the completion of a countywide Page 137 of 364 map depicting streams with perennial flow, as identified utilizing a scientifically valid method approved by the State Water Control Board, the site-specific evaluations shall no longer be required. B. The director of environmental engineering may adjust the delineation of any resource protection area boundaries when an environmental site assessment prepared by a qualified expert indicates a need for change based on the environmental features listed in Section 19.1-520.B.1through 19.1-520.B.4. The environmental site assessment shall be drawn to scale and shall clearly delineate such environmental features. Wetlands delineations shall be performed in accordance with the procedures specified in the most recently approved edition(s) of the Federal Manual for Identifying and Delineating Jurisdictional Wetlands. C. The director of environmental engineering may adjust the delineation of any resource management area boundaries when an environmental site assessment prepared by a qualified expert indicates a need for such change based on the environmental features listed in Section 19.1-521.B. The environmental site assessment shall be drawn to scale and shall clearly delineate such environmental features. Wetlands delineations shall be performed in accordance with the procedures specified in the most recently approved edition(s) of the Federal Manual for Identifying and Delineating Jurisdictional Wetlands. D. Any person aggrieved by the director of environmental engineering's decision concerning the boundaries of a resource protection area or a resource management area may appeal such decision in accordance with Section 19.1-30.C. E. Boundary adjustments shall not be available to property that is undergoing redevelopment if, due to previous development of the property, the Chesapeake Bay preservation area features listed in Section 19.1-520.B. or Section 19.1-521.B. cannot be determined. F. A Resource Protection Area designation may be deferred at time of plan review for a Line Modification or Family Subdivision plat in accordance with Section 17-56. (2) That this ordinance shall become effective immediately after adoption. 1928:118411.4 Page 138 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.6.i. Subject: To Consider an Ordinance to Adjust the Boundaries of Voting Precincts 203 and 209 in the Dale Magisterial District Board Action Requested: Set a public hearing for June 23, 2021 to consider an ordinance to adjust the boundaries of voting precincts 203 and 209 in the Dale Magisterial District. Summary of Information: Voting precinct 209 is currently split between House of Delegates Districts 62 and 66. As shown on the attached maps, House of Delegates District 66 encompasses the southwestern portion of voting precinct 209 abutting voting precinct 203, while House of Delegates District 62 includes the remainder of voting precinct 209. Section 24.2-307 of the Code of Virginia requires each voting precinct to be wholly contained within a single congressional district, Senate district, House of Delegates district, and magisterial election district, and further requires the Board to cure any splits in voting precincts created by such districts in each year ending in one. When, as is the case this year, redistricting has not occurred by June 15, the Board may use the districts as they existed on June 15 as the basis for establishing the precinct boundaries to be used for the elections to be held in November. In order to cure the split in voting precinct 209, the General Registrar is proposing that the Board adopt an ordinance to adjust the boundaries of voting precincts 203 and 209 by adding the southwestern portion of voting precinct 209 to voting precinct 203, which is wholly contained within House of Delegates District 66. The General Registrar is proposing that the existing polling places for voting precincts 203 and 209 will continue to serve as the polling places for those precincts after their boundaries are adjusted, with voters who are currently in the southwestern portion of voting precinct 209 voting at the polling place for voting precinct 203. Attachments: 1.Precinct 209 with HOD 62 2.Precinct 209 with HOD 66 Preparer:Jeff Mincks, County Attorney Page 139 of 364 Approved By: Page 140 of 364 Page 141 of 364 Page 142 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.6.j. Subject: To Consider the Establishment of Five Satellite Absentee Voting Locations for all Presidential Primary and General Elections Board Action Requested: Set a public hearing for June 23, 2021 to establish five satellite absentee voting locations in the County for all presidential primary and general elections. Summary of Information: Following last year’s changes to state law allowing “no excuse” absentee voting for every voter, there has been a large increase in the number of citizens voting with absentee ballots. Last year, in an effort to foster accessibility to absentee voting, the Board established four satellite absentee voting locations: (1) LaPrade Library, 9000 Hull Street Rd, North Chesterfield, VA 23236; (2) Meadowdale Library, 4301 Meadowdale Blvd, North Chesterfield, VA 23234; (3) North Courthouse Road Library, 325 North Courthouse, North Chesterfield, VA 23236 and (4) Ettrick-Matoaca Library, 4501 River Road, South Chesterfield, VA 23803. A request has been made to add the Clover Hill Library, 6701 Deer Run Drive, Midlothian, Virginia 23112 to this list. A public hearing is required to establish all five locations as satellite voting sites for all general elections and for presidential primary elections. Staff recommends that the Board set the public hearing for the Board’s June 23, 2021 meeting. Attachments: None Preparer:Jeff Mincks, County Attorney Approved By: Page 143 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.7. Subject: Acceptance of State Roads Board Action Requested: Adoption of resolutions for the referenced state roads acceptances. Summary of Information: Matoaca District: Hampton Pointe at Magnolia Green Section 1 Woolridge Road Extension Phase 3 Wynwood at Foxcreek Section 5 Attachments: 1.2021-05-26 Matoaca - Hampton Pointe at Magnolia Green Section 1 2.2021-05-26 Matoaca - Woolridge Road Extension Phase 3 3.2021-05-26 Matoaca - Wynwood at Foxcreek Section 5 Preparer:Scott Smedley, Director of Environmental Engineering Approved By: Page 144 of 364 Page 145 of 364 Page 146 of 364 Page 147 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.B.8. Subject: Schools' FY2021 Appropriation Changes - CARES Relief Funds Board Action Requested: Consider FY2021 Schools' Appropriation Adjustments to the Operating, Grants, and Capital Improvement Program (CIP) Funds due to adjustments in CARES spending. Summary of Information: Between June and October 2020, Chesterfield County Public Schools received a total of $28,072,000 from an allocation of the County's Coronavirus Aid, Relief and Economic Security (CARES) Act, and via direct aid through the Coronavirus Relief Fund (CRF). CARES funding was used to make one-time purchases of items such as Chromebooks, school buses, trailers, air filtration enhancements, PPE, and other items needed to help mitigate the spread of the COVID-19 virus and to create and maintain a safe and healthy learning environment, as well as a safe working environment for all students and staff. Due to numerous factors such as supply and demand, time constraints, and some unknown needs at the time, the actual spending of the funds changed from how the original appropriation was presented. This has made it necessary to return to the Board for amendments by appropriation category as outlined in Attachment A. There is no net increase or decrease in the total budget as a result of this amendment request. Attachments: 1.MEMO #033-21 FY2021 Appropriation Changes - CARES Relief Funds 2.Attachment A 3.Attachment B Preparer:Gerard Durkin, Acting Budget Director Approved By: Page 148 of 364 Page 149 of 364 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #033-21 Mar. 9, 2021 TO:School Board FROM:Mervin B. Daugherty, Ed.D. Superintendent SUBJECT:FY2021 Appropriation Changes - CARES Relief Funds SUPPORTING DOCUMENTS ATTACHMENT A: FY2021 Appropriation Changes - CRF ATTACHMENT B: Resolution PERTINENT INFORMATION In June and July 2020, Chesterfield County received a total of $61.6 million in accordance with the Coronavirus Aid, Relief and Economic Security (CARES) Act. Chesterfield County Public Schools was allocated a total of $28,072,000 of those funds to assist with the impacts from the COVID-19 pandemic. In October 2020, Chesterfield County Public Schools was awarded $10,928,120 through the Coronavirus Relief Fund (CRF). These were funds issued directly to local school divisions. In coordination with Chesterfield County, CCPS returned this same amount of funds back to the county, netting CCPS with a grand total of $28,072,000. CARES funding was used to make one-time purchases of items such as chromebooks, school buses, trailers, air filtration enhancements, PPE,and other items needed to help mitigate the spread of the COVID-19 virus and to create and maintain a safe and healthy learning environment, as well as a safe working environment for all students and staff. Due to numerous factors such as supply and demand,time constraints, and some unknown needs at the time, the actual spending of the funds changed from how the original appropriation was presented. This has made it necessary to return to the Board for amendments by appropriation category as outlined in Attachment A. RECOMMENDED ACTION The Superintendent recommends that the School Board approve the Resolution at Attachment B and request that the Board of Supervisors adjust appropriation categories as stated in Attachment A. MBD/RJM Page 150 of 364 Attachment A Area Original Appropriation Revised Delta Description Instruction 61 $3,071,000 $2,663,195 -$407,805 Online learning ($291K); ESL teachers ($504K); Counselors ($335K); Instructional supplies/manipulatives ($331K); Printing/postage for report cards ($37K); Online courses, training & license fees ($522K); SPED adaptive equip ($266K); SPED assessments & software ($305K); SPED PPE ($72K) Admin 62 $500,000 $579,836 $79,836 Unemployment insurance ($277K); Nurses ($301K) Transportation 63 $1,735,500 $5,139,751 $3,404,251 26 diesel 77 passenger buses ($3.5M), 5 propane 77 passenger buses ($504K); Tyler Drive tablets/activation/clamps ($1.06M); PPE/cleaning supplies ($61K), bus routing data entry ($10K) Operations 64 $6,384,500 $8,427,291 $2,042,791 3,500 Air purifiers & 2,500 HEPA filters ($2.4M), 17 Classroom Trailers and permits, movement, supplies for movement ($2.3M), Police services for traffic control ($60K), PPE, cleaning supplies & equipment, directional signage ($3.6M) Food Svc 65 $0 $234,153 $234,153 Supplies and transport for food distribution ($234K) Technology 68 $5,181,000 $6,233,920 $1,052,920 12,300 Chromebooks ($3.5M), 734 laptops ($600K), Chromebook/laptop maint/accessories ($181K), 950 Monitors ($82K), 35 Tablets (9K), Wireless access/hotspots ($203K), Added bandwidth ($96K), Firewall applications ($478K), Software/licenses ($304K), 64 Projectors ($33K), 1,589 Webcams/tripods ($102K), 6857 Headsets/headphones/earphones ($361K), 500 Document cameras ($150K), 602 Wireless mouse pens/keyboards/mice ($14K), 500 Voice amplifiers ($36K), Report card mailings ($30K), Call center support/chromebook cleanup ($24K), Network switches ($7K), misc technology items ($24K) Major Maint - fund 88 66 $11,200,000 $4,793,854 -$6,406,146 Toilet partitions ($762K), Air purifiers/filters ($433K), Water bottle filling station upgrades ($681K), Light switches w/motion sensors ($1.6M), Install touchless flush valves ($1.3M) $28,072,000 $28,072,000 $0 Page 151 of 364 Memo #033-21 Attachment B VIRGINIA:At a regularly scheduled meeting of the Chesterfield County School Board held Tuesday evening,March 9, 2021,at 6:30 p.m.in the Public Meeting Room at the Chesterfield County government complex PRESENT:Ryan M. Harter,Chair Ann C. Coker, Vice Chair Dorothy L. Heffron Debbie G. Bailey Kathryn S. Haines RESOLUTION WHEREAS, Chesterfield County Public Schools has made adjustments to CARES spending; and,WHEREAS, these changes have necessitated an adjustment to the budget categories in the operating fund, the grant fund, and the CIP for Major Maintenance. NOW, THEREFORE, BE IT RESOLVED, that on motion of __________________, seconded by__________________, the School Board hereby requests that the Board of Supervisors approve the decrease of the Instruction appropriation category by $407,804.71, the increase of the Administration Attendance & Health category by $79,836.13, the increase of the Pupil Transportation category by $3,404,251.15, the increase of the Operations & Maintenance appropriation category by $2,042,791.21, the increase of the Technology appropriation category by $1,052,919.58, the increase of the Food Service appropriation category by $234,152.62, and the decrease of CIP (fund 88) in Major Maintenance by $6,406,145.98. ___________________________________ Robert McDaniel, Clerk ____________________________________ Mervin B. Daugherty, Ed.D., Superintendent Page 152 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.C. Subject: Award a Construction Contract and Approve Potential Change Orders and Appropriate Reserves for the CTC Hull Vehicle Fueling Site Project Board Action Requested: Authorize the Director of Procurement to (1) award a construction contract up to $1,438,540 to the lowest responsive and responsible bidder and (2) approve all necessary change orders, up to the amount budgeted for the project. Authorize the appropriation of $331,540 of Fleet reserve funds. Summary of Information: Zoning and funding previously adopted by the Board of Supervisors authorized the construction of a County vehicle fueling site at the CTC Hull facility off Hull Street Road. This strategically located site will offer unleaded, diesel and liquid propane fuel and will be available to all County and Schools vehicles. In particular, this facility will place diesel and and liquid propane fuel for school buses in closer proximity to many existing schools and bus routes in the northern portion of the County thus increasing utilization of less expensive, County purchased fuel and decreasing the use of commercial fueling sites and associated markups and credit card fees. The facility design incorporates numerous safety and security features to achieve a best in class facility that exceeds all federal, state and local regulatory requirements as required by zoning. Examples include dedicated spill containment, protective bollards, concrete encased double-walled steel tanks, trench drains, oil/water separator, etc. These safety measures increased the overall cost of the project and level of engineering required, thus the need for use of additional reserves. Even with this additional cost, the project has a simple return on investment of just under five years based on staff estimates of approximately $300,000 in annual cost avoidance. The project duration is estimated at 225 days, but this is primarily due to a twenty-week lead time for the metal canopy structure that will cover the pumps area. Most all of the disruptive work on the site will be completed during school's summer break as originally planned. Project funding is as follows: Original Reserve Appropriation $125,000 Original BOS Appropriation $982,000 Additional Reserves Required $331,540 Low Bid Proposal $1,438,540 Attachments: None Preparer:Clay Bowles, Director Gerard Durkin, Acting Budget Director Page 153 of 364 Approved By: Page 154 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.D. Subject: Approval of Grant Agreement with Rebkee, LLC Board Action Requested: The Board is requested to a grant agreement with Rebkee, L.L.C. Summary of Information: Chesterfield County is desirous seeing the development of Bridgewood Commons which includes commercial properties owned by Rebkee LLC. The project is proposed for the creation of 100,000 SF of retail services and a hotel. The development of the site will include roadway and utility improvements serving other commercial parcels and developments as well as providing sewer to several existing residences. The site has significant development challenges so in an effort to make the project feasible, Chesterfield Economic Development is proposing a grant to Rebkee, LLC. a long-term Chesterfield mixed use developer and building owner. The grant will refund 80% of the marginal increase in real estate and sales taxes paid by Rebkee LLC each year until the grant total reaches $4 million. In consideration of a grant from the County and the EDA, Rebkee LLC. has agreed to invest at least $28,500,000 on its land and construct 100,000 square feet of retail. Attachments: None Preparer:Karen Aylward, Asst. Director Approved By: Page 155 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.E. Subject: Approval of Grant Agreement with 29:11 Chesterfield LLC Board Action Requested: The Board is requested to approve a Grant Agreement with 29:11 Chesterfield LLC. Summary of Information: Chesterfield County desires to see the development of Courthouse Landing, which includes the investment of approximately $118 million in Chesterfield County to construct 150,000 sq. ft. of commercial space consisting of retail, medical office and hotel space at the intersection of Courthouse and Ironbridge Road. The development of the site will include extensive roadway and utility improvements. In an effort to make the project feasible, Chesterfield Economic Development is proposing a grant to 29:11 Chesterfield LLC. The grant will refund 80% of the marginal increase in real estate and sales taxes paid by 29:11 Chesterfield LLC each year until the grant total reaches $8.4 million. In consideration of a grant from the County and the EDA, 29:11 Chesterfield LLC has agreed to invest at least $118,000,000 on its land and construct 150,000 square feet of commercial space and a hotel of at least 100 rooms. Staff recommends approval. Attachments: 1.GRANT AGREEMENT EXECUTED BY 2911 Preparer:Garrett Hart, Director Approved By: Page 156 of 364 Page 157 of 364 Page 158 of 364 Page 159 of 364 Page 160 of 364 Page 161 of 364 Page 162 of 364 Page 163 of 364 Page 164 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 13.F. Subject: Donation of County Property Commonly Known as the Justis House for the Purpose of Historic Preservation Board Action Requested: Approve the donation of the Justis House to Preservation Virginia, a 501c3 non-profit organization subject to conditions for the timely and safe dismantlement of the house. Summary of Information: The Justis House, also known as Historic Turkey Run, was built in approximately 1836 and sits on an 82-acre County-owned parcel near Old Hundred and Otterdale Roads, which is now home to Old Hundred Elementary School. The house is approximately 50 yards from the school and is in a deteriorating condition. It is subject to recurring vandalism and presents a safety hazard. Several conflicting expert opinions have been offered as to the historic value of the property, but the County has no use for the house, it is actively being vandalized, it subjects the County to avoidable risk and it presents a safety hazard due to its proximity to the school. Accordingly, the County wishes for the house to be removed from the property prior to the beginning of the 2021-2022 school year. While demolition is an option, Preservation Virginia (PV) is leading an effort to dismantle the building, store it in shipping containers offsite and then reconstruct the house elsewhere at a later date. To facilitate the preservation effort, staff recommends donation of the house to Preservation Virginia, pursuant to the attached conditions. Attachments: 1.Justis House Donation Conditions-final Preparer:Clay Bowles, Director Approved By: Page 165 of 364 Conditions of Donation of County Property Commonly Known as the Justis House to Preservation Virginia, a 501c3 Non-Profit Organization, for the Purpose of Historic Preservation 1) Approval by the Preservation Virginia Board of Trustees; 2) Provision of a signed contract by Preservation Virginia (PV) demonstrating it has hired a licensed, bonded and insured contractor to complete the dismantling project; 3) Designation, in writing, by PV of a single point of contact for the County who will provide updates, answer questions, provide information, etc.; 4) Execution by PV of a blanket assumption of risk agreement provided by the County indicating that its employees/members/contractors/agents/project committee members/guests, etc. will be entering the building at their own risk, effective until the County has certified the dismantlement project complete; 5) Agreement, in writing, by PV to coordinate any responses to media inquiries, public relations efforts or releases of information with the County, in advance; 6) Commitment, in writing, by PV to repair any and all damage to County property as part of the dismantlement project, to the complete satisfaction of the County; 7) Provision by PV of a letter of credit naming the County as obligee in the amount of $23,255 (the County’s contract price for demolishing the structure); 8) Initiation of work by May 31, 2021; 9) Completion of work by 5:00 PM on July 31, 2021, to include removal of all storage containers. 10) Acknowledgement, in writing, that any and all materials not dismantled, stored and removed from the property by 5:00 PM on July 31, 2021 are no longer subject to donation and shall become part of the demolition project that will be executed by the County; 11) Provision of a written statement by PV certifying that the future use of the house is for historical preservation and education purposes and the house or any part thereof shall not be transferred or sold to any entity or individual for private use and/or monetary gain; 12) Acknowledgement that any consultants and contractors employed by PV shall be licensed, bonded and insured to the satisfaction of the County’s Risk Manager (to include naming the County as additional insured) and are willing to execute any indemnification documents required by the County Attorney; 13) Agreement to answer any questions and provide additional information regarding the project in a timely manner; 14) Completion of a background check by PV contractor in accordance with County policy. 15) Reconstruction and ongoing maintenance of the house will be completed on non-County property with funding obtained entirely through private fundraising. Page 166 of 364 Conditions for Executing Dismantlement of House 1. Obtaining all required permits (include E&S permits). 2. Becoming familiar with the site, hazardous materials reports (provided by the County), and surrounding sites. 3. Following all local, state and federal laws, regulations and guidelines. 4. Immediately informing the County of any/all questionable materials (potentially hazardous) encountered to ensure proper disposal per federal, state and local regulations. 5. Ensuring the safety of the public to include securing the site, placing barriers to prevent unauthorized intrusion onto the site and completing required notifications of surrounding property owners and all federal, state and local entities, as required by law. Public safety shall be a high priority throughout the entirety of the project. 6. Safeguarding the environment affected by the process. 7. For any material stored or disposed, compliance with all local, state and federal laws governing such activities. 8. Coordinating with all public utilities (above and underground) prior to beginning any work and verifying that all utility companies had provided a notice to proceed prior to beginning any work 9. Keeping roadways and parking lots around the work area clean and free from mud and debris. 10. Keeping access to the site open for fire and emergency vehicles and other County staff. 11. Utilizing water, as needed, to control dust and leaving the site clean and free of hazards and debris upon completion of the project. 12. Securely capping/sealing all open pipes and pits left exposed as a result of the project. 13. Paying for any and all fees associated with the project. 14. Coordinating any traffic impacts, including the closure of travel lanes, if any, with County project manager, VDOT, Chesterfield County Police and any other entities deemed necessary by the County. Truck traffic in and out of the site shall cease during school student drop off and pick up times. 15. Employing, coordinating and supervising all necessary consultants and subcontractors, if necessary. 16. At the end of each workday, the house and/worksite shall be secured in a fashion that will minimize the potential for vandalism or trespassing. If necessary, contract security or off-duty law enforcement shall be employed to secure the site. 17. Throughout the project, safety barriers and signage shall be installed to protect anyone from the construction area to the satisfaction of the County Risk Manager. Page 167 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 1 of 28 21SN0523 – Lifestyle Builders & Developers, Inc. Magisterial District – Clover Hill Agent – Andy Scherzer (804-794-0571) BOS Public Hearing – May 26, 2021 Time Remaining 365 Days Case Manager Ryan Ramsey (804-751-4474) Request Rezoning & Conditional Use Planned Development A single-family, cluster style development with up to 55 dwellings is planned. Planning Commission Recommendation Approval Staff Recommendation Approval The Property 3507 Wyntrebrooke Drive Site Size 20.0 Acres Comprehensive Plan – Land Use Designation Suburban Residential II and Residential: 4 Units/Acre or Less Plan Area County Wide Plan Figure 1: Aerial of Request Area – Click Image for Link to GIS Figure 2: Area Map of Request & Land Use Plan Map Rezoning from Agricultural (A) District to Residential (R-12) District with conditional use planned development to permit exceptions to ordinance requirements and development standards. Specifically, exceptions are requested for 1) minimum lot sizes, 2) lot road frontage, 3) lot coverage, 4) lot width, and 5) setbacks. A single-family, cluster style development containing a maximum of fifty-five (55) dwelling units is planned. Total residential density for the project would yield 2.75 dwelling units per acre. Summary of Proposal Page 168 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 2 of 28 PLANNING COMMISSION- APPROVAL STAFF - APPROVAL The request offers quality design and architecture for a convenient, attractive, and harmonious community that is elevated in quality to that of the surrounding community, as outlined by Chapter 10 of the Comprehensive Plan (Land Use Plan). Residential densities proposed in this request would also comply with the Land Use Plan. NOTES FOR THE PLANNING COMMISSION AND BOARD OF SUPERVISORS 1. Conditions may be imposed or the property owner may proffer conditions. 2. Proffered conditions, Textual Statement, conceptual plan, and conceptual elevations have been submitted by the applicant. Recommendations Page 169 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 3 of 28 Summary of Proposal .............................................................................................................................................................. 1 Recommendation .................................................................................................................................................................... 2 Table of Contents .................................................................................................................................................................... 3 Planning................................................................................................................................................................................... 4 Current Zoning Map ................................................................................................................................................................ 6 Supplemental Analysis ............................................................................................................................................................ 7 Budget & Management ....................................................................................................................................................... 7 Community Enhancement .................................................................................................................................................. 7 Environmental Engineering ................................................................................................................................................. 7 Fire & Emergency Medical Services .................................................................................................................................... 8 Libraries ............................................................................................................................................................................... 8 Parks & Recreation .............................................................................................................................................................. 8 Police ................................................................................................................................................................................... 9 Schools ................................................................................................................................................................................ 9 Transportation - County Department of Transportation .................................................................................................. 10 Transportation - Virginia Department of Transportation ................................................................................................. 11 Utilities – Water and Wastewater .................................................................................................................................... 11 Community Engagement & Public Hearings ......................................................................................................................... 12 Proffered Conditions (4/12/2021) ........................................................................................................................................ 13 Textual Statement - Ordinance Exceptions (4/12/2021) ...................................................................................................... 16 Conceptual Plan – Exhibit A .................................................................................................................................................. 17 Conceptual Elevations – Exhibit B ......................................................................................................................................... 18 Case Contacts ........................................................................................................................................................................ 25 Appendix ............................................................................................................................................................................... 26 Budget & Management ..................................................................................................................................................... 26 Community Facilities and Infrastructure .......................................................................................................................... 26 Fire & Emergency Medical Services .................................................................................................................................. 26 Schools .............................................................................................................................................................................. 28 Table of Contents Page 170 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 4 of 28 Comprehensive Plan – Land Use Plan Designation The Comprehensive Plan designates the eastern two thirds of the Property for Suburban Residential II, which suggests this portion of Property is appropriate for residential development at a maximum density of 2.0 to 4.0 dwellings per acre. The western one third of the Property is designated as Residential: 4 Units/Acre or Less, which suggests this portion of the Property is appropriate for residential development at a maximum density of 4.0 dwellings per acre or less. Proposal A single-family community consisting of a maximum of fifty-five (55) single-family dwellings on cluster-style lots is proposed. This subdivision would be zoned Residential (R-12), which permits development on lots with a minimum area of 12,000 square feet. Approval of a conditional use planned development is requested to permit modifications to Ordinance requirements commensurate with a proposed minimum lot size of 4,500 square feet, as identified in the Textual Statement. Design High quality residential development addresses the Comprehensive Plan goals for strong and sustainable neighborhoods that are visually attractive, well-planned, and well-maintained. Further, the purpose and intent of the Zoning Ordinance is to promote the health, safety, convenience, and general welfare of the public includes the creation of convenient, attractive and harmonious communities, protection against overcrowding of land, and protection of the natural environment. As such, developments that promote unique, viable and long-lasting places and enhance the community are encouraged. The applicant has proffered design requirements as part of this request. Community design elements include a conceptual layout (Exhibit A), pathways, sidewalks, buffers, street trees, and a focal point (also known as a pocket park/recreational area). Amenities located in common area would require a homeowner’s association for long term maintenance of these amenities. Lot design standards have been proffered to include hardscaped driveways and front walks, screening for mechanical equipment, and foundation planting beds. Design standards for dwellings include proffered elevations (Exhibit B), specified building materials, minimum dwelling sizes, and treatment of garages and porches. As suggested by the Comprehensive Plan goals and the Zoning Ordinance, the proffered conditions of this request include quality design and architectural elements that are elevated in quality to that of the existing and planned area development. Zoning Ordinance Exceptions • Required lot area is 12,000 square feet, 4,500 square feet is proposed. • Required lot width is 90’, 35’ is proposed. • Required road frontage is 50’ or 30’ on cul-de-sac, 25’ feet is proposed. • Maximum lot coverage is 30%, 50% is proposed. • Required setbacks: o Front Yard: Required – 35’; Proposed – 20’. o Side Yard: Required – 10’; Proposed – 5’. o Corner Side Yard: Required – 20’ (Back to back/Through lot, Rear has open space) or 30’; Proposed - 10’. o 3.5’ setback encroachments permitted for bay windows/eaves into reduced setbacks. Planning Page 171 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 5 of 28 Common Area For zoning requests that reduce minimum lot sizes below the District’s minimum lot size requirement, a commensurate amount of project area must be developed and designed as common area (Section 19.1-12.B.2 of the Chesterfield County Zoning Ordinance). The conceptual plan shows generally the location of lots, roads, sidewalks, focal points, common area, open space and stormwater basins. Common area, as it relates to minimum area required and programming for these areas, will be further evaluated and approved at time of plans review. Basins as Visual Amenities Two (2) Stormwater Management Facility (SWM) basins are shown on the proposal’s conceptual plan. With the SWM basins visible to the public, the Ordinance (Section 19.1-212) requires these basins to be designed as facilities that are visually enhanced. Improvements include landscaping of sloped edges above full water elevation, fountains (wet ponds), curvilinear pond forms, varied contouring of land forms (dry ponds), or other enhancement methods may be required at the time of plan review. Fencing, when required, is required to be an ornamental design. Proffered Condition 10 provides greater visual enhancement of the common area between the SWM/BMP facility (located between Lots 5 and 6 on the Conceptual Plan) and the road with supplemental landscaping. Page 172 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 6 of 28 Current Zoning Map Page 173 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 7 of 28 No comment on this request. No comment on this request. 1. Entire property is located within the Falling Creek Watershed. 2. Resource Protection Area (RPA) Designation has been confirmed by the Department of Environmental Engineering. a. RPA exist along the stream on the western portion of the property. b. Water Quality Impact Assessment must be submitted to and approved by the Department of Environmental Engineering and/or the Board of Supervisors for any improvements which may encroach into the RPA. 3. Any areas of wetlands shall not be impacted without prior approval from the U.S. Army Corps of Engineers and/or the Virginia Department of Environmental Quality. 4. Portions of the property currently drain into an existing storm sewer system in the Bedford subdivision which was not designed to account for the intensity of the proposed development. Increased runoff from the proposed development may result in increased flooding within the existing neighborhood; therefore, the post- development 1, 2, 10 and 100-year peak discharge rates shall not exceed the pre-development 1, 2, 10 and 100- year peak discharge rates, respectively. a. The applicant has offered Proffered Conditions 9.a and 9.b to address this concern. 5. Portions of the property currently sheet flow into residential lots within the Bedford subdivision. No existing stormwater systems exist along the rear of these lots; therefore, drainage shall be designed so that runoff from impervious surfaces is directed away from these existing lots. a. The applicant has offered Proffered Conditions 9.c and 9.d to address this concern. 6. To protect downstream properties from flooding in the event of a dam failure, any detention facility serving the development shall be constructed below the existing ground, such that no manmade compacted embankment is required. a. The applicant has offered Proffered Condition 9.e to address this concern. 7. Development is subject to the Part IIB technical criteria of the Virginia Stormwater Management Program Regulations for water quality and water quantity. Supplemental Analysis Budget & Management Community Enhancement Environmental Engineering Page 174 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 8 of 28 Service Area The Manchester Fire Station, Company Number 2 Community Fire Protection Capabilities Assessment* Insurance Service Office (ISO) Public Protection Classification (PPC) Class 2 Anticipated Impacts On Fire & EMS Call Load in Immediate Service Area During Previous Fiscal Year 2311 Projected Calls Generated Yearly by Proposed Development 11 Projected Call Load Increase in Immediate Service Area by Proposed Development < 1% Drive And Response Times Response Zone/Response Time Goal* Urban / 7 Minutes Road Miles from Closest Fire Station 2.02 miles Estimated Drive Time from Closest Fire Station1 3:17 minutes Estimated Response Time for First Unit on Scene2 6:17 minutes Planned Capital Facility Improvements No capital facility improvements are currently planned in the immediate vicinity. Additional Information When the property is developed, the number of hydrants, quantity of water needed for fire protection, and access requirements will be evaluated during the plans review process. *Additional information relative to Fire & Life Safety’s Mission and Service Profile, Community Fire Protection Capabilities Assessment, and Response Time Goals can be found in the Appendix. 1 Drive-time estimates are exclusive of potential delays due to weather, traffic, or blockage of response routes. 2 Estimates assume response units and personnel are in the station and available to respond at the time of an incident and include 1 min 30 sec for 911 call processing and dispatch, and up to 1 min 30 sec for firefighter turnout. No comment on this request. No comment on this request. Fire & Emergency Medical Services Libraries Parks & Recreation Page 175 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 9 of 28 Division Beat District Falling Creek 62 Clover Hill Additional Information This request is anticipated to have minimal impacts on Police. Planned Capital Facility Improvements • No capital facility improvements are currently planned in the immediate vicinity. This application is for a residential development containing a maximum of fifty-five (55) single-family dwelling units. The analysis is based on Proffered Conditions dated February 26, 2021, using the maximum density of 2.75 lots per acre for a 20-acre property. Total potential student yield ranges from twenty-four (24) to twenty-six (26) students. Membership and Capacity (2020-21SY) Zoning Case 21SN0523 Current Enrollment (09-30-2020) (3) Program Capacity (1) Percent Program Capacity Proposed Number of Units Housing Type SGF 2019(2) Anticipated Student Yield Range School- specific Countywide Average School- specific Countywide Average JACOBS RD ES (PK to 5) 692 825 84% 55 SF 0.1795 0.2061 10 11 - MF 0.1795 0.1681 - - - TH 0.1795 0.1063 - - 55 Total 10 11 MANCHESTER MS (6 to 8) 1,097 1,126 97% 55 SF 0.1097 0.1131 6 6 - MF 0.1336 0.0813 - - - TH 0.0868 0.0627 - - 55 Total 6 6 CLOVER HILL HS (9 to 12) 1,719 1,932 89% 55 SF 0.1412 0.1540 8 9 - MF 0.0637 0.0948 - - - TH 0.0558 0.0936 - - 55 Total 8 9 Note: (1) Program capacity is the maximum number of students the building can accommodate based on the Virginia Department of Education Standards of Quality and the current school programming that may adjust the number of rooms used for core or grade-level classrooms in the overall building design capacity. Program capacity numbers may be higher than previous years due to more spaces being designated/quantified for capacity uses. (2) Student Generation Factor (2019) is the actual total number of students by grade level divided by the actual total number of housing units by housing type. Based upon the average number of students per single-family dwelling unit for each of the school attendance zones where the proposal is located. Updated 2019 SGFs provided by County IST. (3) Current enrollment numbers may be lower than previous years. The reduction is primarily attributed to COVID-19. School Capacity Analysis Jacobs Road Elementary School: Current capacity at 84%. The Strategic Information Sharing (StratIS) model with tabulated results from December 9, 2020, predicting the change in students based on geographical regions, shows that there could be an increase of approximately ninety-three (93) students for the 2024 forecast in the Jacobs Road Elementary attendance zone. Police Schools Page 176 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 10 of 28 Manchester Middle School: Current capacity at 97%. The StratIS model with tabulated results from December 9, 2020, predicting the change in students based on geographical regions, shows that there could be an increase of approximately two (2) students for the 2024 forecast in the Manchester Middle attendance zone. As this school is approaching 100% of its program capacity, its enrollment and capacity will continue to be closely monitored. Clover Hill High School: Current capacity at 89%. The StratIS model with tabulated results from December 9, 2020, predicting the change in students based on geographical regions, shows that there could be an increase of approximately twenty-eight (28) students for the 2024 forecast in the Clover Hill High attendance zone. Additional information on CCPS Mission and Capital Improvements can be found in the Appendix. Based on the applicant’s Master Plan and density conditions (Proffered Conditions 1 and 2), the property could be developed for up to fifty-five (55) residential single-family dwelling units. Based on those numbers of units and applying trip generation rates for a single-family detached unit, development could generate approximately 600 average daily trips. The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county-wide transportation needs that are expected to mitigate traffic impacts of future growth. The anticipated traffic impact of the proposal has been evaluated and recommendations are detailed in the chart below: Recommendation Applicant’s Proposal Vehicular Access: • Connection to Lyndale Drive (State Route 826) via unimproved county right-of-way. • Connection to Wyntrebrooke Drive (State Route 3260) via state-maintained stub out. As determined by the Virginia Department of Transportation (VDOT), the property is required to connect to existing state-maintained stub outs in accordance with Virginia State Code 24VAC30-92-S60 C-1. Shown on Conceptual Plan Road Cash Proffer Policy: An applicant may choose to address the development’s impacts on the county’s road transportation network through dedication of property, construction of road improvements, or a cash proffer. In accordance with the Policy, the traffic impact of the proposed development could be valued at $498,200 (53 units x $9,400). The property is located within Traffic Shed 7. The applicant has proffered to make payments of $9,400 for each dwelling unit. Proffered Condition 4 The property is anticipated to utilize Wyntrebrooke Drive and Lyndale Drive. Included in the Subdivision Ordinance is the Planning Commission’s Stub Road Policy. The Policy suggests that subdivision streets anticipated to carry 1,500 VPD or more should be designed as “no-lot frontage” collector roads. Traffic generated by this development could travel along the streets in Longwood Acres, Bedford, Chesterbrook Farms, and Wyntrebrooke subdivisions. Those streets were developed prior to the adoption of the Stub Road Policy. Wyntrebrooke Drive [460 vehicles per day (vpd), 2018 traffic count], Summerbrooke Drive (400 vpd, 2018), Huntwood Road (610 vpd, 2015), Luton Road (530 vpd, 2018), and Astor Road (600 vpd, 2015) are some of the subdivision streets that are anticipated to be used in traveling to and from this development. It is anticipated that this development will not exceed the acceptable subdivision street volume as defined by the Stub Road Policy. Staff supports the request. Transportation - County Department of Transportation Page 177 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 11 of 28 The applicant is requesting to rezone the parcel to single family Residential (R-12) with a CUPD to allow for a cluster single family residential subdivision of up to fifty-five (55) units. The proposed development will be subject to the 2011 Secondary Street Acceptance Requirements (SSAR) for all roads that are intended to be state maintained. VDOT recommends that the applicant provide an access plan for all street connections for each residential neighborhood to have streets designed in accordance with the 2011 SSAR requirements, as each phase of development must meet the Connectivity requirements of the 2011 SSAR regulation, including multiple connections in multiple directions. All proposed sidewalks and shared use paths proposed in VDOT right-of-way shall be designed in accordance with VDOT standards. A turn lane warrant analysis will be required for the proposed entrances during the site plan review process. 1. The request site is within the mandatory water and wastewater connection area for new residential development. 2. The applicant has proffered to: a. Connect to the public water and wastewater systems. b. Dedicate on-site wastewater easement to western property line. 3. Public water and wastewater lines are available to serve the site. 4. Utilities Department supports this case. Transportation - Virginia Department of Transportation Utilities – Water and Wastewater Page 178 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 12 of 28 Community Meeting 12/8/2020 – Discussion Topics: 1. Design of best management practice (BMP) facilities and fencing to provided 2. Parking for new homes, as well as the ability to park on-street 3. Home prices 4. Quality materials and architecture 5. Tree preservation areas adjoining existing subdivisions 6. Inclusion of common area into the development 7. Construction timeline for development, including amenities Planning Commission 3/16/2021: ACTION - DEFERRED TO APRIL 20, 2021 ON THE PLANNING COMMISSION’S OWN MOTION WITH THE APPLICANT’S CONSENT. 4/20/2021: Citizen Comments: No citizens spoke to this request. Recommendation: APPROVAL OF REQUEST WITH PROFFERED CONDITIONS Motion: Petroski Second: Owens AYES: Freye, Owens, Hylton, Petroski, Sloan Community Engagement & Public Hearings Page 179 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 13 of 28 Staff Note: Both the Planning Commission and Staff recommend acceptance of the following proffered conditions offered by the applicant. The applicant hereby offers the following proffered conditions: 1. Master Plan. The Master Plan for the Property shall consist of the following, which are made a part of these proffered conditions by this reference thereto, and shall be considered the Master Plan: a. The Textual Statement dated April 12, 2021. b. The Conceptual Plan, Exhibit A, last revised March 31, 2021, prepared by Balzer and Associates, Inc. Development of the Property shall generally conform to the Conceptual Plan. The layout on the Conceptual Plan is conceptual in nature and may vary based on the final site plan depending on the final soil studies, RPA lines, parking lot design, building footprints, other engineering reasons or as otherwise approved by the Planning Commission at the time of plans review. c. Conceptual Elevations, Exhibit B, dated February 22, 2021. (P) 2. Density. The maximum density shall not exceed 2.75 lots per acre. (P) 3. Utilities. a. Public water and wastewater systems shall be used. b. The subdivision plat for the subject property shall include a permanent and temporary construction public wastewater easement extending from the existing on-site public wastewater line to the western property line. (U) 4. Road Cash Proffers. The applicant, sub-divider, or assignee(s) shall pay $9,400 for each dwelling unit to Chesterfield County for road improvements within the service district for the property. Each payment shall be made prior to the issuance of a certificate of occupancy for a dwelling unit unless state law modifies the timing of the payment. (T) 5. Dwelling Size. The minimum gross floor area of each dwelling unit shall be 1,100 square feet for one-story and 1,300 square feet for more than one-story. (BI & P) 6. Design Elements. a. Driveways. All portions of driveways and parking areas shall be brushed concrete, stamped concrete, exposed aggregate concrete, asphalt or decorative pavers. b. Front Walks. A minimum of a three (3) foot wide concrete front walk shall be provided to the front entrance of each dwelling unit, to connect to drives, sidewalks or street. c. Sidewalks. Sidewalks shall be provided on both sides of all public streets. d. Street Trees. Large deciduous trees, with a caliper of 2.5 inches for non-native species and 2 inches for native species at time of planting, shall be provided along both sides of all public streets in accordance with the Zoning Ordinance, except where there is a conflict with utilities, sightlines, and driveway areas. e. Front Foundation Planting Beds. Foundation planting is required along the entire front façade of all dwelling units. Foundation planting beds shall be a minimum of four (4) feet wide from the unit foundation. Planting beds shall include medium shrubs spaced a maximum of four (4) feet apart. The Proffered Conditions (4/12/2021) Page 180 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 14 of 28 plant materials used should visually soften the unit corners and complement the architecture of the home at their mature sizes. (P) 7. Architectural and Materials. a. Conceptual Elevations. Development of the dwelling units shall be in general conformance with the architectural appearance (incorporating similar, but not necessarily identical design elements, style, and materials) as shown in Exhibit B. i. Lot 1, as shown on Exhibit A, shall be in general conformance with the architectural appearance (incorporate similar, but not necessarily identical design elements, style, and materials) as elevations 1, 3, 7, 13 and 15 of Exhibit B. b. Foundations. All exposed portions of the foundation of each dwelling unit shall be faced with brick or stone veneer. Stepping the siding down below the first floor shall only be permitted in circumstances of unique topographical conditions such as high crawl space or basement foundations. Step downs shall be permitted on the side and rear elevations only, with a maximum of two (2) steps permitted on any elevation, and with a minimum separation of eight (8) feet between steps. A minimum of 24 inches of exposed brick or stone shall be required unless a lesser amount is approved by the Planning Department due to unique design circumstances. If the dwelling unit is constructed on a slab, brick or stone shall be employed around the base of the front and corner side of the dwelling unit a minimum twenty-four (24) inches and on the sides and rear of the dwelling unit a minimum eight (8) inches above grade so as to give the appearance of a foundation. c. Front Porches/Stoops. All front entry stoops and front porches shall be constructed with continuous masonry foundation wall or on 12” x 12” masonry piers, with brick or stone veneer. Extended front porches shall be a minimum of four (4) feet deep. Space between piers under porches shall be enclosed with framed lattice panels. Handrails and railings shall be finished painted wood, vinyl rails or metal rail systems with vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. d. Materials. Acceptable building materials for the front, side and rear elevations of the buildings shall be brick; brick veneer; cast stone; stone; stone veneer; composition; fiber cement shake, panel, lap siding or trim; engineered wood (e.g. LP Smartside); high-grade vinyl (a minimum of .042” nominal thickness as evidenced by manufacturer’s printed literature); and horizontal lap siding. Plywood and metal siding are not permitted. Painted wood trim is not permitted. Other materials may be used for parapets, cornices, surrounds, trim, architectural decorations, and design elements. e. Repetition. Dwelling units with the same elevation, not including the same style (Craftsman, Farmhouse, etc.), shall not be located adjacent to or directly across from each other on the same street. This requirement does not apply to units on different streets backing up to each other. f. Roof Materials. Roofing material shall be dimensional architectural shingles, standing seam metal, or better with a minimum 30-year warranty. g. Garages. If garages are provided, the following shall be required. i. Front loaded attached garages shall be permitted to extend as far forward from the front line of the main dwelling as the front line of the front porch provided that the rooflines of the porch and garage are contiguous. Where the rooflines are not contiguous, garages shall be permitted to project a maximum of two (2) feet forward of the front line of the main dwelling. ii. All front-loaded garages, and side-loaded garages on corner lots, shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features may include windows, raised panels, decorative panels, arches, hinge straps, Page 181 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 15 of 28 or other architectural features on the building exterior adjacent to the garage door the enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.). h. Heating, Ventilation and Air Conditioning (HVAC) Units and House Generators. Units shall initially be screened from view of public roads by landscaping or fencing or lattice-work with a maximum height of forty-two inches (42”). i. Mailboxes. Individual lot mailboxes, or cluster mailboxes, and supporting posts shall be of a consistent design and color throughout the development. The boxes and posts shall be made of low maintenance material, as approved by the Planning Department at the time of plan review. (P) 8. Focal Point/Recreation Area. a. A minimum 7,500 square feet of open space shall be provided as a focal point/pocket park along the main road of the subdivision as shown on Exhibit A. Part of the focal point area shall be hardscaped and have benches and other amenities that accommodate and facilitate gatherings. b. Other amenities, such as, but not limited to, a nature vista, dog park, picnic areas, community gardens, shall be permitted. Pedestrian scale amenities shall be developed concurrent with the phase of development that the amenities are intended to serve. 9. Environmental Engineering. a. The post-development 1, 2, 10 and 100-year peak discharge rates shall not exceed the pre-development 1, 2, 10 and 100-year peak discharge rates, respectively. b. If it is determined that downstream facilities have adequate capacity or if off-site improvements are provided, alternative storm water measures may be approved by the Director of Environmental Engineering at the time of construction plan review. c. The impervious area of Lots 36-40 on Exhibit A must be collected and diverted to an adequate receiving channel and shall not be collected and discharged to the rear of the existing lots in the Bedford subdivision. As the final subdivision plat may not exactly match Exhibit A, this area identified as Lots 36- 40, shall be determined in conjunction with construction plan approval. d. No impervious areas shall sheet flow through the Bedford subdivision. e. Any retention or detention facility serving the Property shall be a dry facility below the existing ground with no manmade compacted embankment required, or if a manmade embankment is necessary and planned, a dam failure analysis may be required, as determined by the Department of Environmental Engineering at the time of plan review, showing no homes will be detrimentally impacted. The dam embankment design shall include, but not limited to, a clay core or a syphon structure. (EE) 10. Supplemental Landscaping Adjacent to SWM/BMP Facility. To provide greater visual enhancement, supplemental landscaping shall be provided in the common area between the SWM/BMP facility (located between Lots 5 and 6 on the Conceptual Plan) and the road. Supplemental landscaping shall consist of either a landscaped berm, groupings of large deciduous trees, or a landscape design as approved by Planning. A landscaping plan shall be reviewed and approved by the Planning and Environmental Engineering Departments at time of construction plan review. (P & EE) Page 182 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 16 of 28 Rezone from A to R-12 for the uses permitted in R-12 District with Conditional Use Planned Development (“CUPD”) to permit use and ordinance requirement exceptions, as described herein, and as provided in the accompanying proffers. I. Development of the lots shall conform to the following: a. Lot Area and Width. Each lot shall have an area of not less than 4,500 square feet and a lot width of not less than thirty-five (35) feet. b. Lot Road Frontage. A minimum twenty-five (25) feet. c. Lot Coverage. All buildings, including accessory buildings, on any lot shall not cover more than fifty (50) percent of the lot’s area. d. Front Yard. Minimum of twenty (20) feet in depth. Minimum setbacks shall be increased where necessary to obtain the required lot width at the front building line. e. Side Yard. Two (2) side yards, each a minimum of five (5) feet in width. f. Corner Side Yard. Minimum of ten (10) feet. g. Encroachments. Bay windows and eaves may project into any yard setback up to three and a half (3.5) feet. Textual Statement - Ordinance Exceptions (4/12/2021) Page 183 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 17 of 28 Conceptual Plan – Exhibit A Page 184 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 18 of 28 Conceptual Elevations – Exhibit B Page 185 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 19 of 28 Page 186 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 20 of 28 Page 187 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 21 of 28 Page 188 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 22 of 28 Page 189 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 23 of 28 Page 190 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 24 of 28 Page 191 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 25 of 28 Applicant • Applicant’s Agent: Andrew Scherzer (804-794-0571) ascherzer@balzer.cc • Applicant’s Contact: Kevin McNulty (804-639-9440) Kmcnulty@lifestylebuilders.com District Planning Commissioner • Gloria L. Freye, J.D. (804-768-7381) freyeg@chesterfield.gov Staff • Planning Department Case Manager: Ryan Ramsey (804-751-4474) ramseyrp@chesterfield.gov • Budget & Management: David Oakley (804-706-2586) oakleyd@chesterfield.gov • Community Enhancement: Carl Schlaudt (804-318-8674) schlaudtc@chesterfield.gov • Environmental Engineering: Rebeccah Rochet (804-748-1028) rochetr@chesterfield.gov • Fire & Emergency Medical Services: Anthony Batten (804-717-6167) battena@chesterfield.gov • Libraries: Jennifer Stevens (804-751-4998) stevensj@chesterfield.gov • Parks & Recreation: Janit Llewellyn (804-751-4482) llewellynJa@chesterfield.gov • Police: Jim Eicher (804-751-4720) eicherj@chesterfield.gov • Schools: Atonja Allen (804-318-8740) atonja_allen@ccpsnet.net • Transportation - County Department of Transportation: Steve Adams (804-751-4461) adamsst@chesterfield.gov • Transportation - Virginia Department of Transportation: Willie Gordon (804-674-2907) willie.gordon@vdot.virginia.gov • Utilities: Randy Phelps (804-796-7126) phelpsc@chesterfield.gov Case Contacts Page 192 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 26 of 28 County finance staff is responsible for managing the finances of the County and making recommendations to the County Administrator regarding the allocation of available resources for the provision of services and capital facilities to serve the citizens of the County. Finance staff will advise the County Administrator if changed economic circumstances require adjustments to the County’s budget or capital improvement program. Review the Strategic Information Sharing (StratIS) Dashboard for additional information regarding the following topics: • Demand Indicators Report. Highlight of key community indicators and planning for future capital facilities. • Chesterfield County School Enrollment and Capacity Report. Current and past student enrollment information. Mission & Service Profile The mission of Chesterfield Fire and Emergency Medical Services (CFEMS) is to protect life, property and the environment. This requires a comprehensive portfolio of services aimed at preventing fires, mitigating the impact of fires and disasters on the community, and providing a timely and effective response when fires, medical and other emergencies occur. Community risks, population growth and demographic changes, service demands, and response times are reviewed annually and the need for additional Fire & EMS operating and capital resources in support of the department’s mission is evaluated during the county’s annual budget and 5-year Capital Improvement Plan (CIP) processes. Community Fire Protection Capabilities Assessment Chesterfield Fire and EMS participates in the Insurance Services Office (ISO) Public Protection Classification (PPC) program, which rates a community’s fire protection capabilities in accordance with the Fire Suppression Rating Schedule (FSRS). Using the FSRS, the ISO performs a comprehensive evaluation of a community’s fire department, water supply, emergency communications and community risk reduction efforts. The resulting score establishes a PPC rating from 1 to 10, with Class 1 being the best possible rating. Many insurance carriers reference a community’s PPC rating in establishing insurance premiums. Generally, communities with a Class 1 rating enjoy lower insurance premiums than those communities with a Class 10 rating. Chesterfield County has a current community classification of 2/2Y, however some portions are classified as 10 or 10W based on the parameters indicated below; Class 2 - within 5 miles of a fire station and within 1,000 feet of a fire hydrant. Class 2Y – within 5 miles of a fire station but not within 1,000 feet of a fire hydrant. Class 10W – within 5-7 miles of a fire station and within 1,000 feet of a fire hydrant. Class 10 – outside of 5 miles of a fire station and not within 1,000 feet of a fire hydrant. Appendix Budget & Management Community Facilities and Infrastructure Fire & Emergency Medical Services Page 193 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 27 of 28 Response Time Goals (Urban/Rural Zones) Urban Zone Fire and EMS response goal is 7 minutes from receipt of call in the Emergency Communications Center (ECC) to arrival of first responding unit. Fire and EMS facilities should be strategically located to provide 4 minutes or less travel time for the first arriving engine company at a suppression incident, and 8 minutes or less travel time for deployment of an Effective Firefighting Force (first alarm assignment) at a suppression incident. Rural Zone Fire and EMS response goal is 12 minutes from receipt of call in the Emergency Communications Center (ECC) to arrival of first responding unit. Fire and EMS facilities should be strategically located to provide 9 minutes or less travel time for the first arriving engine company at a suppression incident, and 13 minutes or less travel time for deployment of an Effective Firefighting Force (first alarm assignment) at a suppression incident. Page 194 of 364 Lifestyle Builders & Developers, Inc. 21SN0523 Page 28 of 28 Mission High performing, high quality public schools contribute to the quality of life and economic vitality of the County. The comprehensive plan suggests a greater focus should be placed on linking schools with communities by providing greater access, flexible designs and locations that better meet the needs of the communities in which they are located. Capital Improvements The School Board FY2021 adopted Capital Improvement Plan (CIP) continues to support the 2013 voter approved school revitalization program that will replace or renovate ten schools and construct one new elementary school to add capacity in the Midlothian area of the county. The ten existing facilities that are part of the revitalization program are Beulah Elementary School, Crestwood Elementary School, Enon Elementary School, Ettrick Elementary School, Harrowgate Elementary School, Matoaca Elementary School, Reams Elementary School, Manchester Middle School, Providence Middle School, and Monacan High School. A replacement Manchester Middle School is under construction on the existing school site, a replacement Harrowgate Elementary School is under construction on a new site, and a replacement Matoaca Elementary School is under construction on the site of the former Matoaca Middle School west campus building. The Beulah Elementary School, Enon Elementary School, Old Hundred Elementary School (the new elementary school in the Midlothian district), Providence Middle School, and Monacan High School projects are complete. The Matoaca Middle School wing addition at the east campus site, an additional school construction project, is complete and the school now operates as a single, unified campus. Information on the CIP and School Board approved construction projects can be found in the financial section of the CCPS Adopted Budget for FY2021. Schools Page 195 of 364 Rezoning from Agricultural (A) District to Residential  (R‐12)  District with conditional use planned development to permit  exceptions to ordinance requirements and development  standards.  Lifestyle Builders & Developers, Inc. 21SN0523 –Clover Hill Case 21SN0523 in the Clover Hill Magisterial District is a request to rezone from  Agricultural (A) District to Residential (R‐12) District with conditional use planned  development to permit exceptions to ordinance requirements and development standards.  A single‐family, cluster style development containing a maximum of fifty‐five (55)  dwelling units is planned. Total  residential density for the project would yield 2.75  dwelling units per acre.  1Page 196 of 364 21SN0523 –Zoning Map The subject property is 20 acres and located along at the southern terminus of  Wyntrebrook Drive and the northern terminus of Lyndale Drive. The Property is  zoned Agricultural (A). Surrounding properties are zoned Agricultural (A) and  Residential (R‐7, R‐9 and R‐15). 2Page 197 of 364 21SN0523 –Aerial & Land Use Plan Map Properties to the north are in the Wyntrebrook subdivision, while properties to the south  are in the Bedford subdivision. Properties to the east and west are vacant.  The Comprehensive Plan designates the eastern two thirds of the Property for   Suburban Residential II, which suggests this portion of Property is appropriate for  residential development at a maximum density of 2.0 to 4.0 dwellings per acre. The  western one third of the Property is designated as Residential: 4 Units/Acre or Less,  which suggests this portion of the Property is appropriate for  residential  development at a maximum density of 4.0 dwellings per acre or less. 3Page 198 of 364 21SN0523 –Concept Plan The applicant’s conceptual plan for  the proposal is shown in the current slide. A  single‐family community consisting of a maximum of fifty‐five (55) single‐family  dwellings on cluster‐style lots is proposed. This subdivision would be zoned  Residential (R‐12), which permits development on lots with a minimum area of  12,000 square feet. Approval of a conditional use planned development is  requested to permit modifications to Ordinance requirements commensurate with  a proposed minimum lot size of 4,500 square feet.  The applicant has proffered design requirements as part of this request. Community  design elements include a conceptual layout, pathways, sidewalks, buffers, street  trees, and a focal point (pocket park/recreational area). Amenities located in  common area would require a homeowner’s association for  long term maintenance  of these amenities. Lot design standards have been proffered to include hardscaped  driveways and front walks, screening for mechanical equipment, and foundation  planting beds.  4Page 199 of 364 21SN0523 –Conceptual Elevations The applicant’s proffered conceptual elevations are shown in the current slide. A  total of 39 conceptual elevations are proffered with this request.  Design standards for dwellings include the proffered elevations (Exhibit B), specified  building materials, minimum dwelling sizes, and treatment of garages and porches. 5Page 200 of 364 21SN0523 – Recommendation 1. Commission recommendation ‐Approval 2. Staff recommendation – Approval A. Quality design and architecture B. Residential density complies with Plan The Commission, with a unanimous vote, recommends approval of the request.  Staff continues to recommend approval of the request. The request offers quality design  and architecture for  a convenient, attractive, and harmonious community that is  elevated in quality to that of the surrounding community, as outlined by Chapter 10  of the Comprehensive Plan (Land Use Plan). Residential  densities proposed in this  request would also comply with the Land Use Plan. 6Page 201 of 364 21SN0523 –Zoning Map End of presentation. 7Page 202 of 364 21SN0523 –Overview 1. Single‐family, cluster lot  development 2. Permit up to 55 lots at 2.75  DUA 3. Exceptions to development  standards, including setbacks. 4. Commission recommends  Approval 5. Staff recommends Approval A single‐family, cluster style development containing a maximum of fifty‐five (55)  dwelling units is planned, yielding 2.75 dwelling units per acre. Specifically,  exceptions are requested for 1) minimum lot sizes, 2) lot road frontage, 3) lot  coverage, 4) lot width, and 5) setbacks. The Commission, with a unanimous vote, recommends approval of the request. Staff  recommends approval of the applicant’s request. The request offers quality design  and architecture for  a convenient, attractive and harmonious community that is  elevated in quality to that of the surrounding community, as outlined by Chapter 10  of the Comprehensive Plan (Land Use Plan). Residential  densities proposed in this  request would also comply with the Land Use Plan. 8Page 203 of 364 Page 204 of 364 Page 205 of 364 Page 206 of 364 Massey 21SN0538 Page 1 of 11 21SN0538 – Rachel Carol Massey Magisterial District – Bermuda Agent – Rachel Massey (804-496-9068) BOS Public Hearing – May 26, 2021 Time Remaining 365 Days Case Manager Harold Ellis (804-768-7592) Request Conditional Use Renewal of family day care home. Planning Commission Recommendation Approval Staff Recommendation Approval The Property 11400 Chester Road Site Size 5.9 Acres Comprehensive Plan – Land Use Designation Residential Plan Area County Wide Plan Figure 1: Aerial of Request Area – Click Image for Link to GIS Figure 2: Area Map of Request & Land Use Plan Map Request to renew a conditional use to permit a family day care home in an Agricultural (A) District as previously approved in case 16SN0682. The applicant proposes to continue keeping up to 12 children, incidental to a dwelling. Summary of Proposal Page 207 of 364 Massey 21SN0538 Page 2 of 11 PLANNING COMMISSION - APPROVAL STAFF - APPROVAL The Comprehensive Plan recommends this area is appropriate for residential uses. As conditioned, the use would be compatible with surrounding residential development and the residential character of the area will be maintained. NOTES FOR THE PLANNING COMMISSION AND BOARD OF SUPERVISORS 1. Conditions may be imposed. 2. Conditions have been identified in this report. Recommendations Page 208 of 364 Massey 21SN0538 Page 3 of 11 Summary of Proposal .............................................................................................................................................................. 1 Recommendations .................................................................................................................................................................. 2 Table of Contents .................................................................................................................................................................... 3 Planning................................................................................................................................................................................... 4 Current Zoning Map ................................................................................................................................................................ 5 Supplemental Analysis ............................................................................................................................................................ 6 Community Enhancement .................................................................................................................................................. 6 Environmental Engineering ................................................................................................................................................. 6 Fire & Emergency Medical Services .................................................................................................................................... 6 Police ................................................................................................................................................................................... 6 Transportation - County Department of Transportation .................................................................................................... 7 Transportation - Virginia Department of Transportation ................................................................................................... 7 Utilities – Water and Wastewater ...................................................................................................................................... 7 Public Hearing ......................................................................................................................................................................... 7 Conditions ............................................................................................................................................................................... 8 Case Contacts .......................................................................................................................................................................... 9 Appendix ............................................................................................................................................................................... 10 Fire & Emergency Medical Services .................................................................................................................................. 10 Table of Contents Page 209 of 364 Massey 21SN0538 Page 4 of 11 Zoning History 16SN0682: Approved (4/2016) Conditional Use to permit a family day care home and amendment of zoning district map in an Agricultural (A) District. Conditions of approval addressed: 1. Non-transferable ownership 2. Restriction on expansion of use 3. Restriction on signage 4. Maximum number of children twelve (12) 5. Hours of Operation Monday – Friday, 6am – 6pm 6. Time Limitation of five (5) years 7. Fenced outdoor play area with restrictions 8. Employees no more than one (1) employee, other than family Comprehensive Plan – Land Use Plan Designation The Comprehensive Plan designates the property for Residential, which suggests the property is appropriate for residential development at a maximum density of 2.5 dwellings per acre or less. Proposal The renewal of an existing family day care home, to allow the keeping of up to twelve (12) children is proposed. The family day care home has been in operation since the initial approval in April 2016 with a five (5) year time limitation. Staff confirms there have been no complaints filed on this property. The original conditions of approval limited the timeframe of the approval to five years, which would expire in April 2021. The conditions of this request are the same as those approved in the initial case, with the only change being the removal of the five-year time limitation. Figure 1 below illustrates the existing family day care home. Figure 1. Planning Page 210 of 364 Massey 21SN0538 Page 5 of 11 Current Zoning Map Page 211 of 364 Massey 21SN0538 Page 6 of 11 No comment on this request. No comment on this request. Service Area The Chester Fire Station, Company Number 1 Additional Information This request will have minimal impacts on Fire & Emergency Medical Services. Division Beat District Appomattox 73 Bermuda Additional Information This request is anticipated to have minimal impacts on Police. Supplemental Analysis Community Enhancement Environmental Engineering Fire & Emergency Medical Services Police Page 212 of 364 Massey 21SN0538 Page 7 of 11 The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county-wide transportation needs that are expected to mitigate traffic impacts of future growth. The anticipated traffic impact of the proposal has been evaluated and it is anticipated to be minimal. No comment on this request. 1. The request site is within a mandatory connection area for public water and wastewater for new residential development. 2. The existing residential structure is connected to the public water system and is served by a septic system. 3. The request will have minimal impact on the public water system 4. The Utilities Department supports this request. Planning Commission 4/20/2021: Citizen Comments: No citizens spoke to the request. Recommendation: APPROVAL WITH CONDITIONS Motion: Petroski Second: Owens AYES: Freye, Owens, Hylton, Petroski and Sloan Transportation - County Department of Transportation Transportation - Virginia Department of Transportation Utilities – Water and Wastewater Public Hearing Page 213 of 364 Massey 21SN0538 Page 8 of 11 Staff Note: Both the Planning Commission and Staff recommend approval with the following conditions agreed to by the applicant: 1. Non-Transferable Ownership: This conditional use approval shall be granted to and for Rachel Carol Massey, exclusively, and shall not be transferable nor run with the land. (P) 2. Expansion of Use: There shall be no exterior additions or alterations to the existing structure to accommodate this use. (P) 3. Signage: There shall be no signs permitted to identify this use. (P) 4. Number of Children: This conditional use approval shall be limited to providing care, protection, and guidance to a maximum of twelve (12) children, other than the applicant’s own children that reside in the home, at any one time. (P) 5. Hours of Operation: Hours and days of operation shall be limited to Monday through Friday from 6 a.m. to 6 p.m. There shall be no Saturday or Sunday operation of this use. (P) 6. Fenced Outdoor Play Areas: Any outdoor play area and/or recreational equipment utilized by the family day care home shall be located in the side or rear yard of the property. Outdoor play and/or recreational equipment areas shall have perimeter fencing of at least four (4) feet in height, installed around the equipment or play area. Equipment for outdoor play areas shall be located no closer than fifteen (15) feet to the side or rear property lines. (P) 7. Employees: No more than one (1) employee shall be permitted to work on the premises exclusive of family member employees who live on the premises. (P) Conditions Page 214 of 364 Massey 21SN0538 Page 9 of 11 Applicant • Applicant: Rachel Massey (804-496-9068) Lemer7@yahoo.com District Planning Commissioner • Gib Sloan (804-892-5633) sloang@chesterfield.gov Staff • Planning Department Case Manager: Harold Ellis (804-768-7592) ellish@chesterfield.gov • Budget & Management: Karen Bailey (804-751-4327) baileykl@chesterfield.gov • Community Enhancement: Carl Schlaudt (804-318-8674) schlaudtc@chesterfield.gov • Environmental Engineering: Rebeccah Rochet (804-748-1028) rochetr@chesterfield.gov • Fire & Emergency Medical Services: Anthony Batten (804-717-6167) battena@chesterfield.gov • Libraries: Jennifer Stevens (804-751-4998) stevensj@chesterfield.gov • Parks & Recreation: Janit Llewellyn (804-751-4482) llewellynJa@chesterfield.gov • Police: Steve Grohowski (804-751-4720) growhowskis@chesterfield.gov • Schools: Atonja Allen (804-318-8740) atonja_allen@ccps.net • Transportation - County Department of Transportation: Steve Adams (804-751-4461) adamsst@chesterfield.gov • Transportation - Virginia Department of Transportation: Willie Gordon (804-674-2907) willie.gordon@vdot.virginia.gov • Utilities: Randy Phelps (804-796-7126) phelpsc@chesterfield.gov Case Contacts Page 215 of 364 Massey 21SN0538 Page 10 of 11 Mission & Service Profile The mission of Chesterfield Fire and Emergency Medical Services (CFEMS) is to protect life, property, and the environment. This requires a comprehensive portfolio of services aimed at preventing fires, mitigating the impact of fires and disasters on the community, and providing a timely and effective response when fires, medical and other emergencies occur. Community risks, population growth and demographic changes, service demands, and response times are reviewed annually and the need for additional Fire & EMS operating and capital resources in support of the department’s mission is evaluated during the county’s annual budget and 5-year Capital Improvement Plan (CIP) processes. Community Fire Protection Capabilities Assessment Chesterfield Fire and EMS participates in the Insurance Services Office (ISO) Public Protection Classification (PPC) program, which rates a community’s fire protection capabilities in accordance with the Fire Suppression Rating Schedule (FSRS). Using the FSRS, the ISO performs a comprehensive evaluation of a community’s fire department, water supply, emergency communications and community risk reduction efforts. The resulting score establishes a PPC rating from 1 to 10, with Class 1 being the best possible rating. Many insurance carriers reference a community’s PPC rating in establishing insurance premiums. Generally, communities with a Class 1 rating enjoy lower insurance premiums than those communities with a Class 10 rating. Chesterfield County has a current community classification of 2/2Y, however some portions are classified as 10 or 10W based on the parameters indicated below. Class 2 - within 5 miles of a fire station and within 1,000 feet of a fire hydrant. Class 2Y – within 5 miles of a fire station but not within 1,000 feet of a fire hydrant. Class 10W – within 5-7 miles of a fire station and within 1,000 feet of a fire hydrant. Class 10 – outside of 5 miles of a fire station and not within 1,000 feet of a fire hydrant. Appendix Fire & Emergency Medical Services Page 216 of 364 Massey 21SN0538 Page 11 of 11 Response Time Goals (Urban/Rural Zones) Urban Zone Fire and EMS response goal is 7 minutes from receipt of call in the Emergency Communications Center (ECC) to arrival of first responding unit. Fire and EMS facilities should be strategically located to provide 4 minutes or less travel time for the first arriving engine company at a suppression incident, and 8 minutes or less travel time for deployment of an Effective Firefighting Force (first alarm assignment) at a suppression incident. Rural Zone Fire and EMS response goal is 12 minutes from receipt of call in the Emergency Communications Center (ECC) to arrival of first responding unit. Fire and EMS facilities should be strategically located to provide 9 minutes or less travel time for the first arriving engine company at a suppression incident, and 13 minutes or less travel time for deployment of an Effective Firefighting Force (first alarm assignment) at a suppression incident. Page 217 of 364 Renewal of conditional use Case 16SN0682 to permit a home day  care in an Agricultural (A) District. Rachel Massey  21SN0538 – Bermuda The applicant, Rachel Massey, requests renewal of an existing conditional use to permit a  home day care. 1Page 218 of 364 21SN0538 – Overview 1. Renewal of existing family  day care home which was  approved in 2016 2. No complaints have been  received and as  conditioned, impacts on the  neighborhood should be  minimal 3. Planning Commission and  Staff recommend approval The existing conditional use was approved in April 2016 for a five‐year period.  No  complaints have been received and as conditioned, the impacts on the neighborhood  should be minimal.  The Planning Commission and Staff recommend approval of this case,  with the same conditions of approval as the prior case, except also recommend removing  the five‐year time limit.  2Page 219 of 364 21SN0538 – Zoning Map The property is located on the south side of Chester Road and is zoned Agricultural.   3Page 220 of 364 21SN0538 – Aerial & Land Use Plan Map The left photo above is an aerial of the site and the right is an excerpt from the  Comprehensive Plan, indicating the property is appropriate for residential land uses. 4Page 221 of 364 21SN0538 – Recommendation(s) Planning Commission and Staff recommend approval The Planning Commission and Staff recommend approval/renewal of the existing  conditional use, with the same conditions as in the prior case, except with this case,  recommend removing the time limitation. 5Page 222 of 364 21SN0538 – Zoning Map 6Page 223 of 364 P a g e 2 2 4 o f 3 6 4 P a g e 2 2 5 o f 3 6 4 P a g e 2 2 6 o f 3 6 4 P a g e 2 2 7 o f 3 6 4 P a g e 2 2 8 o f 3 6 4 P a g e 2 2 9 o f 3 6 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 16.C. Subject: 21SN0577 - Hong Tuyen Hguyen - Midlothian District Board Action Requested: Summary of Information: Attachments: 1.21SN0577-21MAY26-BOS-RPT 2.21SN0577-PP 3.21SN0577 - Disclosure Preparer: Approved By: Page 230 of 364 Nguyen 21SN0577 Page 1 of 9 21SN0577 – Hong Tuyen T Nguyen Magisterial District – Midlothian Agent – Hong Tuyen Nguyen (804-227-3713) BOS Public Hearing – May 26, 2021 Time Remaining 365 Days Case Manager Harold Ellis (804-768-7592) Request Conditional Use Permitting the permanent makeup/cosmetic tattoo use Planning Commission Recommendation Approval Staff Recommendation Approval The Property 1229 Mall Drive Site Size 2.27 Acres Comprehensive Plan – Land Use Designation Regional Mixed Use Plan Area County Wide Plan Figure 1: Aerial of Request Area – Click Image for Link to GIS Figure 2: Area Map of Request & Land Use Plan Map The applicant proposes to operate a beauty shop (permitted by-right) with services that include permanent make- up/cosmetic tattooing. Summary of Proposal Page 231 of 364 Nguyen 21SN0577 Page 2 of 9 PLANNING COMMISSION - APPROVAL STAFF - APPROVAL Staff recommends approval. The proposed use is similar to a beauty shop which is a permitted use in the existing zoning district. No known adverse impacts are anticipated. NOTES FOR THE PLANNING COMMISSION AND BOARD OF SUPERVISORS 1. Conditions may be imposed. 2. Conditions have been identified in this report. Recommendations Page 232 of 364 Nguyen 21SN0577 Page 3 of 9 Summary of Proposal .............................................................................................................................................................. 1 Recommendations .................................................................................................................................................................. 2 Table of Contents .................................................................................................................................................................... 3 Planning................................................................................................................................................................................... 4 Current Zoning Map ................................................................................................................................................................ 5 Supplemental Analysis ............................................................................................................................................................ 6 Community Enhancement .................................................................................................................................................. 6 Environmental Engineering ................................................................................................................................................. 6 Fire & Emergency Medical Services .................................................................................................................................... 6 Police ................................................................................................................................................................................... 6 Transportation - County Department of Transportation .................................................................................................... 6 Transportation - Virginia Department of Transportation ................................................................................................... 6 Utilities – Water and Wastewater ...................................................................................................................................... 6 Community Engagement & Public Hearings ........................................................................................................................... 7 Conditions ............................................................................................................................................................................... 8 Case Contacts .......................................................................................................................................................................... 9 Table of Contents Page 233 of 364 Nguyen 21SN0577 Page 4 of 9 Zoning History 73S098: Approved (9/1973) Rezoning from Agricultural (A) to Community Business (B-2)* to permit a commercial development. * The Board of Supervisors completed a conversion of zoning districts on January 12, 1994. Through this action all Community Business (B- 2) districts became what is today, Community Business (C-3) District. Comprehensive Plan – Land Use Plan Designation The Comprehensive Plan designates the Property for Regional Mixed Use, which suggests the Property is appropriate for a density of 20 dwellings per acre or greater plus integrated employment and commercial uses. Proposal The applicant is requesting to operate a beauty shop (permitted by-right) with services that include permanent make- up/cosmetic tattooing in an existing office condominium development. The permanent make-up/cosmetic tattooing use is not specifically enumerated in the Zoning Ordinance. Approval of a conditional use may be granted for a use not specifically enumerated in the Zoning Ordinance provided the impacts of the proposed use are substantially the same as a use that is permitted in the zoning district. Staff finds the proposed use, permanent make-up/cosmetic tattooing, is similar in characteristics and impact to a beauty shop, which is a permitted use in the Community Business (C-3) District. As beauty shops are permitted in the existing zoning district, conditional use approval could be granted to permit the permanent make-up/costemic tattooing business. As cosmetic tattooing is a tattoo, the use is regulated by the State Board of Barbers and Cosmetology laws found in the Code of Virginia, 1950, as amended, in Title 54.1, Chapter 7. Such use would be required to comply with all laws regulating the use. Planning Page 234 of 364 Nguyen 21SN0577 Page 5 of 9 Current Zoning Map Page 235 of 364 Nguyen 21SN0577 Page 6 of 9 No comment on this request. No comment on this request. Service Area The Courthouse Fire Station, Company Number 20 Additional Information This request will have minimal impacts on Fire & Emergency Medical Services. Division Beat District Swift Creek 11 Midlothian Additional Information This request is anticipated to have minimal impacts on Police. The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county-wide transportation needs that are expected to mitigate traffic impacts of future growth. The anticipated traffic impact of this request has been evaluated and it is anticipated to have a similar traffic impact as the existing permitted uses on the property. All roads that are intended to be state maintained will be subject to the 2011 Secondary Street Acceptance Requirements (SSAR). VDOT has no comment at this time. 1. The request site is within a mandatory connection area for public water and wastewater for new non-residential development. 2. The existing commercial structure is connected to the public water and wastewater systems. 3. The request will have minimal impact on the public water and wastewater systems. 4. The Utilities Department supports this request. Supplemental Analysis Community Enhancement Environmental Engineering Fire & Emergency Medical Services Police Transportation - County Department of Transportation Transportation - Virginia Department of Transportation Utilities – Water and Wastewater Page 236 of 364 Nguyen 21SN0577 Page 7 of 9 Community Meetings 4/6/2020 – Discussion Topics: The applicant presented an overview of her proposal. One nearby property owner attended the meeting and following the meeting indicated no opposition to the requested use. Planning Commission 4/20/2021: Citizen Comments: No citizens spoke to the request. Recommendation: APPROVAL WITH CONDITIONS Motion: Petroski Second: Owens AYES: Freye, Owens, Hylton, Petroski and Sloan Community Engagement & Public Hearings Page 237 of 364 Nguyen 21SN0577 Page 8 of 9 Staff Note: Both the Planning Commission and Staff recommend approval with the following conditions agreed to by the applicant: 1. This conditional use shall be granted to and for Hong Tuyen T Nguyen only and shall not be transferable nor run with the land. (P) 2. This conditional use shall allow the permanent make-up/cosmetic tattoo use only. (P) 3. Permanent make-up/cosmetic tattooing shall be conducted in compliance with all laws regulating such use. (P) Conditions Page 238 of 364 Nguyen 21SN0577 Page 9 of 9 Applicant • Applicant’s Agent: Hong Tuyen T Nguyen (407-227-3713) lashbrowexpert@gmail.com • Applicant’s Contact: NOT APPLICABLE District Planning Commissioner • Frank Petroski (804-768-7558) petroskif@chesterfield.gov Staff • Planning Department Case Manager: Harold Ellis (804-768-7592) ellish@chesterfield.gov • Budget & Management: Karen Bailey (804-751-4327) baileykl@chesterfield.gov • Community Enhancement: Carl Schlaudt (804-318-8674) schlaudtc@chesterfield.gov • Environmental Engineering: Rebeccah Rochet (804-748-1028) rochetr@chesterfield.gov • Fire & Emergency Medical Services: Anthony Batten (804-717-6167) battena@chesterfield.gov • Libraries: Jennifer Stevens (804-751-4998) stevensj@chesterfield.gov • Parks & Recreation: Janit Llewellyn (804-751-4482) llewellynJa@chesterfield.gov • Police: Steve Grohowski (804-751-4720) growhowskis@chesterfield.gov • Schools: Atonja Allen (804-318-8740) atonja_allen@ccps.net • Transportation - County Department of Transportation: Steve Adams (804-751-4461) adamsst@chesterfield.gov • Transportation - Virginia Department of Transportation: Willie Gordon (804-674-2907) willie.gordon@vdot.virginia.gov • Utilities: Randy Phelps (804-796-7126) phelpsc@chesterfield.gov Case Contacts Page 239 of 364 Conditional use to permit a cosmetic tattoo business (permanent  make up) in a Community Business (C‐3) District.  Hong Tuyen Nguyen  21SN0577 – Midlothian The applicant, Hong Tuyen Nguyen, requests a conditional use to permit a cosmetic  tattooing as a service she plans to offer in her planned Beauty Shop. 1Page 240 of 364 21SN0577 – Overview 1. Beauty Shop is a by‐right use 2. Permanent make‐ up/cosmetic tattooing will  be a service offered, which is  not an enumerated use, and  can be permitted by  Conditional Use 3. Planning Commission and  Staff recommend approval The applicant is planning to open a beauty shop at the subject property.  One of the  services to be offered is permanent make‐up/cosmetic tattooing, which is not an  enumerated use in the zoning ordinance.  Uses not enumerated but which are closely  related to an allowed use may be permitted by conditional use.  No adverse impacts have  been identified from the proposed request and the Planning Commission and Staff  recommend approval. 2Page 241 of 364 21SN0577 – Zoning Map The property is located along the east side of Mall drive, south of Koger Center Blvd. 3Page 242 of 364 21SN0577 – Aerial & Land Use Plan Map The left photo above is an aerial of the site and the right is an excerpt from the  Comprehensive Plan, indicating the property is appropriate for regional mixed use land  uses. 4Page 243 of 364 21SN0577 – Recommendation(s) Planning Commission and Staff recommend approval The Planning Commission and Staff recommend approval of the request.   5Page 244 of 364 21SN0577 – Zoning Map 6Page 245 of 364 Page 246 of 364 Page 247 of 364 Page 248 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 1 of 23 21SN0587 – Chesterfield County Board of Supervisors Magisterial District – Matoaca Agent – Andy Gillies (804-748-1050) CPC Public Hearing – April 20, 2021 Time Remaining 100 Days Case Manager Joanne Wieworka (804-748-1081) Request Rezoning & Conditional Use Planned Development Rezone from A to R-12 with a CUPD for exception to ordinance requirements. Planning Commission Recommendation Approval Staff Recommendation Approval The Property 3901 Dupuy Road Site Size 5.02 Acres Comprehensive Plan – Land Use Designation Suburban Residential II Plan Area County Wide Plan Figure 1: Aerial of Request Area – Click Image for Link to GIS Figure 2: Area Map of Request & Land Use Plan Map Rezoning from Agricultural (A) to Residential (R-12) plus conditional use planned development to permit exception to ordinance requirements relative to front yard setbacks. A ten (10) lot single family subdivision is planned. Proffered conditions provide design and architectural standards that are elevated in quality to that of the surrounding community. Summary of Proposal Page 249 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 2 of 23 PLANNING COMMISSION - APPROVAL STAFF - APPROVAL • The proposal complies with the Comprehensive Plan recommendation of Suburban Residential II for the area. • Quality design and architecture offered by the applicant provide for a convenient, attractive, and harmonious community that will complement the surrounding development. NOTES FOR THE PLANNING COMMISSION AND BOARD OF SUPERVISORS 1. Conditions may be imposed, or the property owner may proffer conditions. 2. Proffered conditions, Textual Statement, a conceptual plan, and building elevations have been submitted by the applicant. Recommendations Page 250 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 3 of 23 Summary of Proposal .............................................................................................................................................................. 1 Recommendations .................................................................................................................................................................. 2 Table of Contents .................................................................................................................................................................... 3 Planning................................................................................................................................................................................... 4 Current Zoning Map ................................................................................................................................................................ 5 Supplemental Analysis ............................................................................................................................................................ 6 Budget & Management ....................................................................................................................................................... 6 Community Enhancement .................................................................................................................................................. 6 Environmental Engineering ................................................................................................................................................. 6 Fire & Emergency Medical Services .................................................................................................................................... 7 Libraries ............................................................................................................................................................................... 7 Parks & Recreation .............................................................................................................................................................. 7 Police ................................................................................................................................................................................... 7 Schools ................................................................................................................................................................................ 8 Transportation - County Department of Transportation .................................................................................................... 9 Transportation - Virginia Department of Transportation ................................................................................................... 9 Utilities – Water and Wastewater .................................................................................................................................... 10 Community Engagement & Public Hearings ......................................................................................................................... 11 Proffered Conditions (3/30/2021) ........................................................................................................................................ 12 Textual Statement - Ordinance Exceptions (3/4/2021) ........................................................................................................ 14 Proposed Layout Plan – Exhibit A ......................................................................................................................................... 15 Conceptual Elevations – Exhibit B ......................................................................................................................................... 16 Case Contacts ........................................................................................................................................................................ 20 Appendix ............................................................................................................................................................................... 21 Budget & Management ..................................................................................................................................................... 21 Community Facilities and Infrastructure .......................................................................................................................... 21 Community Facilities and Infrastructure .......................................................................................................................... 21 Fire & Emergency Medical Services .................................................................................................................................. 21 Schools .............................................................................................................................................................................. 23 Table of Contents Page 251 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 4 of 23 Zoning History The subject property is zoned Agricultural (A) and there are no previous zoning actions on the property. Comprehensive Plan – Land Use Plan Designation The Comprehensive Plan designates the Property for Suburban Residential II, which suggests the Property is appropriate for residential development at a maximum density of 2.0 to 4.0 dwellings per acre. Proposal The Maggie Walker Community Land Trust is proposing a subdivision consisting of a maximum of 10 single-family dwellings. This subdivision would be zoned Residential (R-12). Approval of a Conditional Use Planned Development is requested to permit exceptions to Ordinance requirements for front yard setbacks and encroachments, as identified in the Textual Statement (Textual Statement). The concept for the proposal consists of single-family cul-de-sac with vehicular access from Woodpecker Road and a five (5) foot walking trail located around the perimeter of the subdivision, as detailed in Exhibit A, Conceptual Plan. Design The following provides an overview of design requirements offered as part of this request: Community Design • Concept Plan (Exhibit A) • A five (5) foot walking path shall be provided around the perimeter of the property. • Hardscaped of paved driveways. • A minimum of a three (3) foot wide concrete front walk shall be provided to each dwelling unit to connect to drives, sidewalks, or streets. • One (1) tree per lot shall be planted or retained. On corner lots a tree shall be planted or retained on both street frontages. • Foundation planting is required along the entire front façade of all dwelling units. Building Design • Building elevations (Exhibit B) • Variety and quality of acceptable siding materials including stone, brick, masonry, fiber cement siding, or engineered wood siding. Vinyl, plywood, and metal siding are not permitted. • The front and corner side foundation of each dwelling unit shall be faced with brick or stone veneer for a minimum height of twenty-four (24) inches. • Dwellings with the same elevations may not be located adjacent to, or directly across from each other on the same street. • Roofing material shall be standing seam metal or thirty (30) year architectural dimensional shingles. • Front porches shall be constructed with continuous masonry foundation wall or on 12” x 12” masonry piers. Front porches shall be a minimum of five (5) feet deep. • Screening of heating ventilation and air conditioning (HVAC) units and whole house generators from view of public roads by landscaping or low maintenance material. As suggested by the Comprehensive Plan goals and the Zoning Ordinance, the proffered conditions of this request include design and architectural elements that will complement the overall development. Ordinance Exception • Required front yard setback in the Zoning Ordinance is thirty-five (35) feet; twenty (20) foot front yard setback proposed. • Permitted yard encroachments for porches, steps, roof eaves are allowed within the reduced setback up to ten (10) feet. Planning Page 252 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 5 of 23 Current Zoning Map Page 253 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 6 of 23 No comment on this request. The project site is currently located in a revitalization area for the purposes of the Road Cash Proffer Policy. Community Enhancement typically supports residential rezoning requests in revitalization areas that would result in a significant improvement in development quality compared to existing surrounding area development. The case, as proffered, would result in a significant improvement. 1. Property is located within Old Town Creek Watershed. 2. Majority of the property currently sheet flows to the north and southeast onto adjacent residential lots. The quantity of post-development runoff from new impervious areas shall not exceed the quantity of pre- development runoff. a. The applicant has offered proffered condition 10 to address this concern. 3. Redevelopment of the property is subject to the Part IIB technical criteria of the Virginia Stormwater Management Program (VSMP) Regulations for water quality and water quantity. 4. At the time of plans review, a detailed stormwater compliance plan must be submitted and approved with the construction plan. Compliance with the channel protection and flooding criteria of the VSMP Regulations may require stormwater facilities, which may impact the overall lot yield. 5. If, at the time of plans review, it is determined that a detention/retention facility is required, the facility shall be constructed below the existing ground, such that no manmade compacted embankment is required. If a manmade compacted embankment is needed, a dam break analysis must be submitted at the time of plans review showing no downstream homes or structures will be impacted in the event of a dam failure. 6. Offsite improvements and/or easements may be required to discharge to an adequate receiving channel. Supplemental Analysis Budget & Management Community Enhancement Environmental Engineering Page 254 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 7 of 23 Service Area The Ettrick Fire Station, Company Number 12 Community Fire Protection Capabilities Assessment* Insurance Service Office (ISO) Public Protection Classification (PPC) Class 2 Anticipated Impacts On Fire & EMS Call Load in Immediate Service Area During Previous Fiscal Year 1216 Projected Calls Generated Yearly by Proposed Development 4 Projected Call Load Increase in Immediate Service Area by Proposed Development < 1% Drive And Response Times Response Zone/Response Time Goal* Urban / 7 Minutes Road Miles from Closest Fire Station 1.75 miles Estimated Drive Time from Closest Fire Station1 3:33 minutes Estimated Response Time for First Unit on Scene2 6:33 minutes Planned Capital Facility Improvements Additional Information When the property is developed, the number of hydrants, quantity of water needed for fire protection, and access requirements will be evaluated during the plans review process. *Additional information relative to Fire & Life Safety’s Mission and Service Profile, Community Fire Protection Capabilities Assessment, and Response Time Goals can be found in the Appendix. 1 Drive-time estimates are exclusive of potential delays due to weather, traffic, or blockage of response routes. 2 Estimates assume response units and personnel are in the station and available to respond at the time of an incident and include 1 min 30 sec for 911 call processing and dispatch, and up to 1 min 30 sec for firefighter turnout. No comment on this request. No comment on this request. Division Beat District Appomattox 79 Matoaca Additional Information This request is anticipated to have minimal impacts on Police. Fire & Emergency Medical Services Libraries Parks & Recreation Police Page 255 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 8 of 23 This application is for a residential development containing a maximum of 10 single-family dwelling units; total potential student yield ranges from 3 to 5 students. Membership and Capacity (2020-21SY) Zoning Case 21SN0587 Current Enrollment (09-30-2020) (3) Program Capacity (1) Percent Program Capacity Proposed Number of Units Housing Type SGF 2019(2) Anticipated Student Yield Range School- specific Countywide Average School- specific Countywide Average ETTRICK ES (PK to 5) 494 532 93% 10 SF 0.1402 0.2061 1 2 - MF 0.0706 0.1681 - - - TH 0.1291 0.1063 - - 10 Total 1 2 MATOACA MS (6 to 8) 943 1,120 84% 10 SF 0.0915 0.1131 1 1 - MF 0.0235 0.0813 - - - TH 0.0868 0.0627 - - 10 Total 1 1 MATOACA HS (9 to 12) 1,582 1,906 83% 10 SF 0.1318 0.1540 1 2 - MF 0.0294 0.0948 - - - TH 0.1270 0.0936 - - 10 Total 1 2 Note: (1) Program capacity is the maximum number of students the building can accommodate based on the Virginia Department of Education Standards of Quality and the current school programming that may adjust the number of rooms used for core or grade-level classrooms in the overall building design capacity. Program capacity numbers may be higher than previous years due to more spaces being designated/quantified for capacity uses. (2) Student Generation Factor (2019) is the actual total number of students by grade level divided by the actual total number of housing units by housing type. Based upon the average number of students per single-family dwelling unit for each of the school attendance zones where the proposal is located. Updated 2019 SGFs provided by County IST. (3) Current enrollment numbers may be lower than previous years. The reduction is primarily attributed to COVID-19. School Capacity Analysis Ettrick Elementary School: Current capacity at 93%. The Strategic Information Sharing (StratIS) model with tabulated results from December 9, 2020, predicting the change in students based on geographical regions, shows that there could be an increase of approximately 150 students for the 2024 forecast in the Ettrick attendance zone. The replacement Ettrick Elementary School is currently under construction on the existing site, and is scheduled to open in Fall 2021. During construction, students are temporarily located in the original Matoaca Elementary School facility and modular units on that campus. Matoaca Middle School: Current capacity at 84%. The StratIS model with tabulated results from December 9, 2020, predicting the change in students based on geographical regions, shows a decrease of 13 students for the 2024 forecast in the Matoaca Middle attendance zone. Matoaca High School: Current capacity at 83%. The StratIS model with tabulated results from December 9, 2020, predicting the change in students based on geographical regions, shows that there could be an increase of approximately 58 students for the 2024 forecast in the Matoaca High attendance zone. Additional information on CCPS Mission and Capital Improvements can be found in the Appendix. Schools Page 256 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 9 of 23 Based on the density condition (Proffered Condition 4), the property could be developed for a maximum of ten (10) residential single-family dwelling units. Based on those numbers of lots/units and applying trip generation rates for a single-family detached lot/unit, development could generate approximately 125 average daily trips. The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county-wide transportation needs that are expected to mitigate traffic impacts of future growth. The anticipated traffic impact of the proposal has been evaluated and recommendations are detailed in the chart below: Recommendation Applicant’s Proposal Access: • Vehicular Access is limited to one (1) entrance/exit to Woodpecker Road. • No vehicular access shall be provided to Dupuy Road. Proffered Condition 6 Dedication: • 45 feet of right-of-way dedication along the east side of Woodpecker Road. • 45 feet of right-of-way dedication along the west side of Dupuy Road. Proffered Condition 7 Road Improvement: • Relocation of the ditches along the Property’s frontage to Woodpecker Road and Dupuy Road to provide an eight (8) foot shoulder. Proffered Condition 8 Road Cash Proffer Policy: According to the Department of Community Enhancement, the property is located within a revitalization area. Under the Policy, no road cash proffer will be accepted for development in these areas. Not Applicable Staff supports the request. The proposed development will be subject to the 2011 Secondary Street Acceptance Requirements (SSAR) for all roads that are intended to be state maintained. VDOT recommends that the applicant provide an access plan for all street connections for each residential neighborhood to have streets designed in accordance with the 2011 SSAR requirements, as each phase of development must meet the Connectivity requirements of the 2011 SSAR regulation, including multiple connections in multiple directions, and the requirement to tie into all state maintained stub out streets abutting the property limits. The conceptual plan indicates a ten (10) lot subdivision with a single point of access to Woodpecker Road. Based on the review of the conceptual plan, the proposed street will not be eligible for state maintenance. All proposed sidewalks and shared use paths proposed in VDOT right-of-way shall be designed in accordance with VDOT standards. VDOT will require trip generations, a turn lane warrant analysis and sight distances will be required for the proposed entrances during the site plan review process. Transportation - County Department of Transportation Transportation - Virginia Department of Transportation Page 257 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 10 of 23 1. The request site is within a mandatory connection area for public water and wastewater for new residential development. 2. The applicant has proffered: a. The use of the public water and wastewater systems. b. To extend a wastewater service lateral to the southern property line for the future use of the Chesterfield Alternatives Inc group home facility. 3. Public water and wastewater are available to the request site. 4. The Utilities Department supports this request. Utilities – Water and Wastewater Page 258 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 11 of 23 Community Meetings 4/5/2021 – Discussion Topics: 1. Access off of Woodpecker Rd versus Dupuy Rd 2. Impacts of proposed development on drainage within the area 3. Timing of proposed development 4. Notification of community meeting 5. Size and price point of homes 6. Financing and funding of project and individual homes Planning Commission 04/20/2021: Citizen Comments: One comment was received regarding maintenance of the proposed walking trails. Recommendation: APPROVAL WITH CONDITIONS Motion: Petroski Second: Owens AYES: Freye, Owens, Sloan, Hylton, and Petroski Community Engagement & Public Hearings Page 259 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 12 of 23 The applicant hereby offers the following proffered conditions: 1. Master Plan. The Textual Statement, last revised March 4, 2021, shall be considered the Master Plan. 2. Conceptual Plan. Development of the Property shall generally conform to the Conceptual Plan (Exhibit A), prepared by Balzer and Associates last revised March 5, 2021, with respect to the general layout of roads and lots. The layout on the Conceptual Plan is conceptual in nature and may vary based on the final subdivision plan depending on final engineering or as otherwise approved by the Planning Commission at the time of plans review. 3. Utilities. a. The public water and wastewater systems shall be used. b. A wastewater service lateral within a sixteen (16) foot public wastewater easement shall be extended to the southern property line to serve the adjacent property, identified as Tax ID 793-616-8278. 4. Density. The density shall not exceed ten (10) lots. 5. Dwelling Size. The minimum gross floor area of each dwelling unit shall be 1,300 square feet for one-story and 1,700 square feet for more than one-story. 6. Access. a. Direct vehicular access from the Property shall be limited to one (1) entrance/exit to Woodpecker Road. The exact location of the access shall be approved by the Transportation Department. b. There shall be no direct vehicular access from the Property to Dupuy Road. 7. Dedication. In conjunction with recordation of the initial subdivision plat, prior to any final site plan approval, or within sixty (60) days from a written request by the Transportation Department, whichever occurs first, the following shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County measured from the centerline of that part of the roadway immediately adjacent to the Property: a. Forty-five (45) feet of right-of-way along the east side of Woodpecker Road; and b. Forty-five (45) feet of right-of-way along the west side of Dupuy Road. 8. Road Improvements. In conjunction with initial development, the owner/developer/applicant shall be responsible for the relocation of the existing ditch along the Property’s frontage to Woodpecker Road and Dupuy Road to provide an eight (8) foot shoulder, with any modifications approved by the Transportation Department. 9. Walking Trail. A five (5) foot gravel walking trail shall be provided along the perimeter of the property as generally shown on Exhibit A. 10. Environmental Engineering. No additional impervious areas shall sheet flow through adjacent residential properties. Proffered Conditions (3/30/2021) Page 260 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 13 of 23 11. Design Elements for Single Family Units. a. Driveways: All dwelling units shall have a private driveway which shall be brushed concrete, stamped concrete, exposed aggregate concrete, decorative pavers, or asphalt. b. Front Walks: A minimum of a three (3) foot wide concrete front walk shall be provided to each dwelling unit to connect to drives, sidewalks, or streets. c. Front Yard Tree: One (1) tree per lot shall be planted or retained. A tree shall be planted or retained on both street frontages on corner lots. The front yard tree shall be a large deciduous tree and have a minimum caliper of 2.5 inches. Native trees shall be permitted to have a minimum caliper of 2 inches. d. Front Foundation Planting Beds: Foundation planting is required along the entire front façade of all dwelling units. Foundation planting beds shall be a minimum of four (4) feet wide from the unit foundation. Planting beds shall include medium shrubs spaced a maximum of four (4) feet apart. The plant materials used should visually soften the unit corners and complement the architecture of the home at their mature sizes. e. Architecture and Materials i. Unless significant deviations are approved by the Planning Commission during subdivision plan review, the architectural treatment of the dwelling units shall be generally consistent with the elevations shown in Exhibit B. ii. Acceptable siding materials include stone, brick, masonry, fiber cement siding, or engineered wood siding, or other comparable material as approved by the Planning Department at time of plans review. Vinyl, plywood, and metal siding are not permitted. Where a dwelling borders more than one street, all street-facing facades shall be finished in the same materials. Other materials may be used for trim, architectural decorations, or design elements provided they blend with the architecture of the dwelling. iii. The front and corner side foundation of each dwelling unit shall be faced with brick or stone veneer for a minimum height of twenty-four (24) inches. iv. Dwellings with the same elevations may not be located adjacent to, or directly across from each other on the same street. f. Roof Material: Roofing material shall be standing seam metal or thirty (30) year architectural dimensional shingles. g. Porches: Front porches shall be constructed with continuous masonry foundation wall or on 12” x 12” masonry piers. Front porches shall be a minimum of five (5) feet deep. Space between piers under porches shall be enclosed with framed lattice panels. Handrails and railings shall be finished painted wood, vinyl rails or metal rail systems with vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. h. Heating Ventilation and Air Conditioning (HVAC) Units and Whole House Generators: Units shall be screened from view of public roads by landscaping or low maintenance material, as approved by the Planning Department. Page 261 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 14 of 23 This is a request to rezone 5.022 acres to R-12 Residential District with a Conditional Use Planned Development (CUPD) to permit ordinance exceptions, as described herein, and as provided in the accompanying proffers. Uses shall conform to the regulations set forth in the R-12 Residential District except as outlined below. 1. Front Yard Setback. All principal dwelling units shall have a minimum front yard setback of twenty (20) feet. 2. Encroachments. The permitted yard encroachments as stated in Section 19.1-210 of the Zoning Ordinance shall apply to the twenty (20) foot front yard setback. Textual Statement - Ordinance Exceptions (3/4/2021) Page 262 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 15 of 23 Proposed Layout Plan – Exhibit A Page 263 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 16 of 23 Conceptual Elevations – Exhibit B Page 264 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 17 of 23 Page 265 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 18 of 23 Page 266 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 19 of 23 Page 267 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 20 of 23 Applicant • Applicant’s Agent: Andy Gillies (804-748-1050) GilliesA@chesterfield.gov District Planning Commissioner • Tommy Owens (804-869-2214) owenstommy@chesterfield.gov Staff • Planning Department Case Manager: Joanne Wieworka (804-748-1081) wieworkaj@chesterfield.gov • Budget & Management: Karen Bailey (804-751-4327) baileykl@chesterfield.gov • Community Enhancement: Carl Schlaudt (804-318-8674) schlaudtc@chesterfield.gov • Environmental Engineering: Rebeccah Rochet (804-748-1028) rochetr@chesterfield.gov • Fire & Emergency Medical Services: Anthony Batten (804-717-6167) battena@chesterfield.gov • Libraries: Jennifer Stevens (804-751-4998) stevensj@chesterfield.gov • Parks & Recreation: Janit Llewellyn (804-751-4482) llewellynJa@chesterfield.gov • Police: Steve Grohowski (804-751-4720) growhowskis@chesterfield.gov • Schools: Atonja Allen (804-318-8740) atonja_allen@ccpsnet.net • Transportation - County Department of Transportation: Steve Adams (804-751-4461) adamsst@chesterfield.gov • Transportation - Virginia Department of Transportation: Willie Gordon (804-674-2907) willie.gordon@vdot.virginia.gov • Utilities: Randy Phelps (804-796-7126) phelpsc@chesterfield.gov Case Contacts Page 268 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 21 of 23 County finance staff is responsible for managing the finances of the County and making recommendations to the County Administrator regarding the allocation of available resources for the provision of services and capital facilities to serve the citizens of the County. Finance staff will advise the County Administrator if changed economic circumstances require adjustments to the County’s budget or capital improvement program. Review the Strategic Information Sharing (StratIS) Dashboard for additional information regarding the following topics: • Demand Indicators Report. Highlight of key community indicators and planning for future capital facilities. • Chesterfield County School Enrollment and Capacity Report. Current and past student enrollment information. • Demand Indicators Report: Review the StratIS Dashboard for additional information regarding key community indicators and planning for future capital facilities. • CCPS Student Enrollment Information: Review current and past student enrollment information in the Chesterfield County School Enrollment and Capacity Report. Mission & Service Profile The mission of Chesterfield Fire and Emergency Medical Services (CFEMS) is to protect life, property and the environment. This requires a comprehensive portfolio of services aimed at preventing fires, mitigating the impact of fires and disasters on the community, and providing a timely and effective response when fires, medical and other emergencies occur. Community risks, population growth and demographic changes, service demands, and response times are reviewed annually and the need for additional Fire & EMS operating and capital resources in support of the department’s mission is evaluated during the county’s annual budget and 5-year Capital Improvement Plan (CIP) processes. Community Fire Protection Capabilities Assessment Chesterfield Fire and EMS participates in the Insurance Services Office (ISO) Public Protection Classification (PPC) program, which rates a community’s fire protection capabilities in accordance with the Fire Suppression Rating Schedule (FSRS). Using the FSRS, the ISO performs a comprehensive evaluation of a community’s fire department, water supply, emergency communications and community risk reduction efforts. The resulting score establishes a PPC rating from 1 to 10, with Class 1 being the best possible rating. Many insurance carriers reference a community’s PPC rating in establishing insurance premiums. Generally, communities with a Class 1 rating enjoy lower insurance premiums than those communities with a Class 10 rating. Chesterfield County has a current community classification of 2/2Y, however some portions are classified as 10 or 10W based on the parameters indicated below. Class 2 - within 5 miles of a fire station and within 1,000 feet of a fire hydrant. Class 2Y – within 5 miles of a fire station but not within 1,000 feet of a fire hydrant. Class 10W – within 5-7 miles of a fire station and within 1,000 feet of a fire hydrant. Class 10 – outside of 5 miles of a fire station and not within 1,000 feet of a fire hydrant. Appendix Budget & Management Community Facilities and Infrastructure Community Facilities and Infrastructure Fire & Emergency Medical Services Page 269 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 22 of 23 Response Time Goals (Urban/Rural Zones) Urban Zone Fire and EMS response goal is 7 minutes from receipt of call in the Emergency Communications Center (ECC) to arrival of first responding unit. Fire and EMS facilities should be strategically located to provide 4 minutes or less travel time for the first arriving engine company at a suppression incident, and 8 minutes or less travel time for deployment of an Effective Firefighting Force (first alarm assignment) at a suppression incident. Rural Zone Fire and EMS response goal is 12 minutes from receipt of call in the Emergency Communications Center (ECC) to arrival of first responding unit. Fire and EMS facilities should be strategically located to provide 9 minutes or less travel time for the first arriving engine company at a suppression incident, and 13 minutes or less travel time for deployment of an Effective Firefighting Force (first alarm assignment) at a suppression incident. Page 270 of 364 Chesterfield County Board of Supervisors 21SN0587 Page 23 of 23 Mission High performing, high quality public schools contribute to the quality of life and economic vitality of the County. The comprehensive plan suggests a greater focus should be placed on linking schools with communities by providing greater access, flexible designs and locations that better meet the needs of the communities in which they are located. Capital Improvements The School Board FY2021 adopted Capital Improvement Plan (CIP) continues to support the 2013 voter approved school revitalization program that will replace or renovate ten schools and construct one new elementary school to add capacity in the Midlothian area of the county. The ten existing facilities that are part of the revitalization program are Beulah Elementary School, Crestwood Elementary School, Enon Elementary School, Ettrick Elementary School, Harrowgate Elementary School, Matoaca Elementary School, Reams Elementary School, Manchester Middle School, Providence Middle School, and Monacan High School. A replacement Manchester Middle School is under construction on the existing school site, a replacement Harrowgate Elementary School is under construction on a new site, and a replacement Matoaca Elementary School is under construction on the site of the former Matoaca Middle School west campus building. The Beulah Elementary School, Enon Elementary School, Old Hundred Elementary School (the new elementary school in the Midlothian district), Providence Middle School, and Monacan High School projects are complete. The Matoaca Middle School wing addition at the east campus site, an additional school construction project, is complete and the school now operates as a single, unified campus. Information on the CIP and School Board approved construction projects can be found in the financial section of the CCPS Adopted Budget for FY2021. Schools Page 271 of 364 Rezoning from Agricultural (A) to Residential (R-12) plus Conditional Use Planned Development for exception to development standards on 5.02 acres known as 3901 Dupuy Road. Chesterfield County Board of Supervisors 21SN0587 –Matoaca Rezoning from Agricultural (A) to Residential (R-12) plus Conditional Use Planned Development for exception to development standards for front yard setbacks. 1Page 272 of 364 21SN0587 –Overview 1.Rezone to R-12 plus CUPD 2.Ten single-family dwellings 3.Quality design and architecture that will complement surrounding development 4.Planning Commission and Staff recommend approval The Maggie Walker Community Land Trust is proposing a subdivision consisting of a maximum of 10 single-family dwellings. This subdivision would be zoned Residential (R-12). Approval of a Conditional Use Planned Development is requested to permit modifications to Ordinance requirements for front yard setbacks and encroachments. Quality design and architecture offered by the applicant provide for a convenient, attractive,and harmonious community that will complement the surrounding development. Exceptions to ordinance requirements are requested to provide flexibility in overall development design and supported by staff. 2Page 273 of 364 21SN0587 –Zoning Map The subject property is zoned Agricultural (A) and there are no previous zoning actions on the property. 3Page 274 of 364 21SN0587 –Aerial & Land Use Plan Map The Comprehensive Plan designates the Property for Suburban Residential II, which suggests the Property is appropriate for residential development at a maximum density of 2.0 to 4.0 dwellings per acre. 4Page 275 of 364 21SN0587 –Conditions 1.Master Plan 2.Conceptual Plan 3.Utilities 4.Density 5.Dwelling Size 6.Access 7.ROW Dedication 8.Road Improvements 9.Walking Trail 10.Environmental Engineering 11.Design and Architecture 12.Roof Materials 13.Porches 14.Screening of HVAC The applicant hereby offers the following proffered conditions: Master Plan.The Textual Statement, last revised March 4, 2021, shall be considered the Master Plan. Conceptual Plan.Development of the Property shall generally conform to the Conceptual Plan (Exhibit A), prepared by Balzer and Associates last revised March 5, 2021, with respect to the general layout of roads and lots. The layout on the Conceptual Plan is conceptual in nature and may vary based on the final subdivision plan depending on final engineering or as otherwise approved by the Planning Commission at the time of plans review. Utilities. The public water and wastewater systems shall be used. A wastewater service lateral within a sixteen (16) foot public wastewater easement shall be extended to the southern property line to serve the adjacent property, identified as Tax ID 793-616-8278. 5Page 276 of 364 Density.The density shall not exceed ten (10) lots. Dwelling Size.The minimum gross floor area of each dwelling unit shall be 1,300 square feet for one-story and 1,700 square feet for more than one-story. Access. Direct vehicular access from the Property shall be limited to one (1) entrance/exit to Woodpecker Road. The exact location of the access shall be approved by the Transportation Department. There shall be no direct vehicular access from the Property to Dupuy Road. Dedication.In conjunction with recordation of the initial subdivision plat, prior to any final site plan approval, or within sixty (60) days from a written request by the Transportation Department, whichever occurs first, the following shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County measured from the centerline of that part of the roadway immediately adjacent to the Property: Forty-five (45) feet of right-of-way along the east side of Woodpecker Road; and Forty-five (45) feet of right-of-way along the west side of Dupuy Road. Road Improvements.In conjunction with initial development, the owner/developer/applicant shall be responsible for the relocation of the existing ditch along the Property’s frontage to Woodpecker Road and Dupuy Road to provide an eight (8) foot shoulder, with any modifications approved by the Transportation Department. Walking Trail.A five (5) foot gravel walking trail shall be provided along the perimeter of the property as generally shown on Exhibit A. Environmental Engineering.No additional impervious areas shall sheet flow through adjacent residential properties. Design Elements for Single Family Units. Driveways:All dwelling units shall have a private driveway which shall be brushed concrete, stamped concrete, exposed aggregate concrete, decorative 5Page 277 of 364 pavers, or asphalt. Front Walks:A minimum of a three (3) foot wide concrete front walk shall be provided to each dwelling unit to connect to drives, sidewalks, or streets. Front Yard Tree:One (1) tree per lot shall be planted or retained. A tree shall be planted or retained on both street frontages on corner lots. The front yard tree shall be a large deciduous tree and have a minimum caliper of 2.5 inches. Native trees shall be permitted to have a minimum caliper of 2 inches. Front Foundation Planting Beds:Foundation planting is required along the entire front façade of all dwelling units. Foundation planting beds shall be a minimum of four (4) feet wide from the unit foundation. Planting beds shall include medium shrubs spaced a maximum of four (4) feet apart. The plant materials used should visually soften the unit corners and complement the architecture of the home at their mature sizes. Architecture and Materials Unless significant deviations are approved by the Planning Commission during subdivision plan review, the architectural treatment of the dwelling units shall be generally consistent with the elevations shown in Exhibit B. Acceptable siding materials include stone, brick, masonry, fiber cement siding, or engineered wood siding, or other comparable material as approved by the Planning Department at time of plans review. Vinyl, plywood, and metal siding are not permitted. Where a dwelling borders more than one street, all street-facing facades shall be finished in the same materials. Other materials may be used for trim, architectural decorations, or design elements provided they blend with the architecture of the dwelling. The front and corner side foundation of each dwelling unit shall be faced with brick or stone veneer for a minimum height of twenty-four (24) inches. Dwellings with the same elevations may not be located adjacent to, or directly across from each other on the same street. Roof Material:Roofing material shall be standing seam metal or thirty (30) 5Page 278 of 364 year architectural dimensional shingles. Porches:Front porches shall be constructed with continuous masonry foundation wall or on 12” x 12” masonry piers. Front porches shall be a minimum of five (5) feet deep. Space between piers under porches shall be enclosed with framed lattice panels. Handrails and railings shall be finished painted wood, vinyl rails or metal rail systems with vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. Heating Ventilation and Air Conditioning (HVAC) Units and Whole House Generators: Units shall be screened from view of public roads by landscaping or low maintenance material, as approved by the Planning Department. 5Page 279 of 364 21SN0587 –Recommendation(s) 1.Planning Commission recommends approval 2.Staff recommends approval 6Page 280 of 364 21SN0587 –Proposed Layout Plan The concept for the proposal consists of single-family cul-de-sac with vehicular access from Woodpecker Road Community Design A five (5) foot walking path shall be provided around the perimeter of the property. All dwelling units shall have a private driveway. A minimum of a three (3) foot wide concrete front walk shall be provided to each dwelling unit to connect to drives, sidewalks, or streets. One (1) tree per lot shall be planted or retained. On corner lots a tree shall be planted or retained on both street frontages. Foundation planting is required along the entire front façade of all dwelling units. 7Page 281 of 364 21SN0587 –Conceptual Elevations Building Design Building elevations (Exhibit B) Variety and quality of acceptable siding materials including stone, brick, masonry, fiber cement siding, or engineered wood siding. Vinyl, plywood, and metal siding are not permitted. The front and corner side foundation of each dwelling unit shall be faced with brick or stone veneer for a minimum height of twenty-four (24) inches. Dwellings with the same elevations may not be located adjacent to, or directly across from each other on the same street. Roofing material shall be standing seam metal or thirty (30) year architectural dimensional shingles. Front porches shall be constructed with continuous masonry foundation wall or on 12” x 12” masonry piers. Front porches shall be a minimum of five (5) feet deep. Screening of heating ventilation and air conditioning (HVAC) units and whole house generators from view of public roads by landscaping or low maintenance material. As suggested by the Comprehensive Plan goals and the Zoning Ordinance, the proffered conditions of this request include design and architectural elements that will complement the overall development. 8Page 282 of 364 21SN0587 –Conceptual Elevations 9Page 283 of 364 21SN0587 –Community Meeting (4/5/2021) Discussion Topics 1.Access off Woodpecker Rd versus Dupuy Rd 2.Impacts of proposed development on drainage in the area 3.Timing of proposed development 4.Notification of community meeting 5.Size and price point of homes 6.Financing and funding of project and individual homes 10Page 284 of 364 Chesterfield County Planning Commission 21SN0599 Page 1 of 10 21SN0599 – Chesterfield County Planning Commission Magisterial District – Bermuda Agent – Andy Gillies (804-748-1050) CPC Public Hearing – April 20, 2021 Time Remaining 100 Days Case Manager Joanne Wieworka (804-748-1081) Request Amend Prior Case Amendment of zoning approval (Case 17SN0598) relative to development standards for building material. Planning Commission Recommendation Approval Staff Recommendation Approval The Property Mulitple lots within Meadowville Landing Site Size 42.16 Acres Comprehensive Plan – Land Use Designation Low Density Residential Plan Area County Wide Plan Figure 1: Aerial of Request Area – Click Image for Link to GIS Figure 2: Area Map of Request & Land Use Plan Map Amendment of zoning approval (Case 17SN0598) relative to development standards (building material) in a Residential (R-12) District on 42.16 acres on multiple lots in the Meadowville Landing Subdivision. PLANNING COMMISSION - APPROVAL STAFF - APPROVAL The Comprehensive Plan suggests Low Density Residential uses. The subdivision is nearly built out and is of high quality. Proposal would maintain the quality proposed in the original zoning case and consistent with existing homes in the neighborhood. NOTES FOR THE PLANNING COMMISSION AND BOARD OF SUPERVISORS 1. Conditions may be imposed, or the property owner may proffer conditions. Summary of Proposal Recommendations Page 285 of 364 Chesterfield County Planning Commission 21SN0599 Page 2 of 10 Summary of Proposal .............................................................................................................................................................. 1 Recommendations .................................................................................................................................................................. 1 Table of Contents .................................................................................................................................................................... 2 Planning................................................................................................................................................................................... 3 Current Zoning Map ................................................................................................................................................................ 4 Parcels in Application (The Property – Table A) .................................................................................................................. 5 Supplemental Analysis ............................................................................................................................................................ 6 Budget & Management ....................................................................................................................................................... 6 Community Enhancement .................................................................................................................................................. 6 Environmental Engineering ................................................................................................................................................. 6 Fire & Emergency Medical Services .................................................................................................................................... 6 Libraries ............................................................................................................................................................................... 6 Parks & Recreation .............................................................................................................................................................. 6 Police ................................................................................................................................................................................... 7 Schools ................................................................................................................................................................................ 7 Transportation - County Department of Transportation .................................................................................................... 7 Transportation - Virginia Department of Transportation ................................................................................................... 7 Utilities – Water and Wastewater ...................................................................................................................................... 7 Community Engagement & Public Hearings ........................................................................................................................... 7 Proffered Conditions (2/17/2021) .......................................................................................................................................... 8 Case Contacts .......................................................................................................................................................................... 9 Appendix ............................................................................................................................................................................... 10 Budget & Management ..................................................................................................................................................... 10 Community Facilities and Infrastructure .......................................................................................................................... 10 Table of Contents Page 286 of 364 Chesterfield County Planning Commission 21SN0599 Page 3 of 10 Zoning History 17SN0598: Approved (4/26/2017) Amendment of zoning case 04SN0197 to amend cash proffers. Summary of Topics Covered: • Entryway and focal point • Pedestrian and Vehicular Connectivity • Recreational Amenities • Architectural Design Standards • Community Design • North Enon Church Road Improvements 04SN0197: Approved (3/10/2004) Rezoning from Agricultural (A) and General Industrial (I-2) to Residential (R-12) with Conditional Use Planned Development to permit recreational and limited commercial use. Summary of Topics Covered: • Maximum density 400 dwelling units • Maximum twenty-five (25) acres of recreational and limited commercial uses • Transportation Improvements • Buffers • Tree Preservation along James River Comprehensive Plan – Land Use Plan Designation The Comprehensive Plan designates the Property for Low Density Residential, which suggests the Property is appropriate for residential development at a maximum density of 1.0 dwelling per acre. Proposal The applicant is requesting an amendment of zoning approval (Case 17SN0598) to amend Proffered Condition 4.B to remove the requirement that brick, stone or masonry must cover a minimum of 20% of the front of the exterior facade of all dwelling units. These materials (brick, stone, masonry) still continue to be acceptable siding material as this amendment only removes the required percentage on the front façade. Planning Page 287 of 364 Chesterfield County Planning Commission 21SN0599 Page 4 of 10 Current Zoning Map Page 288 of 364 Chesterfield County Planning Commission 21SN0599 Page 5 of 10 GPIN Address 822662773200000 1518 BLUEWATER TER 824660907500000 12031 ROLLING TIDE CT 824660929600000 12019 ROLLING TIDE CT 824660938700000 12025 ROLLING TIDE CT 824661930500000 12013 ROLLING TIDE CT 824662992800000 2001 ANCHOR LANDING DR 825660648100000 11749 RIVERBOAT DR 825660907600000 11737 RIVERBOAT DR 825661082200000 2101 HELMWAY DR 825661090200000 12012 HELMWAY CT 825661220900000 12006 HELMWAY CT 825661780700000 11748 RIVERBOAT DR 825661900300000 11742 RIVERBOAT DR 825661927400000 11637 SINKER CREEK DR 825661984700000 11649 SINKER CREEK DR 825662010800000 2030 JAMES OVERLOOK DR 825662830900000 11619 SINKER CREEK DR 826660047700000 11731 RIVERBOAT DR 826660177800000 11725 RIVERBOAT DR 826660298000000 11719 RIVERBOAT DR 826660428100000 11713 RIVERBOAT DR 826660548300000 11707 RIVERBOAT DR 826660688400000 11701 RIVERBOAT DR 826660798600000 11679 RIVERBOAT DR 826660918700000 11673 RIVERBOAT DR 826661030100000 11730 RIVERBOAT DR 826661033300000 11655 SINKER CREEK DR 826661041900000 11661 SINKER CREEK DR 826661180300000 11724 RIVERBOAT DR 826661321100000 11712 RIVERBOAT DR 826661440700000 11706 RIVERBOAT DR 826661492200000 11948 CHANNELMARK DR 826661590800000 11700 RIVERBOAT DR 826661638300000 2600 RIVERBOAT CIR 826661667200000 2607 RIVERBOAT CIR 826662775000000 11506 RIVERBOAT DR 826662874300000 11512 RIVERBOAT DR 826662963500000 11518 RIVERBOAT DR 826663970500000 11501 RIVERBOAT DR 827660169000000 11661 RIVERBOAT DR 827660299100000 11655 RIVERBOAT DR Parcels in Application (The Property – Table A) Page 289 of 364 Chesterfield County Planning Commission 21SN0599 Page 6 of 10 827661007700000 2619 RIVERBOAT CIR 827661148100000 2625 RIVERBOAT CIR 827661181600000 11654 RIVERBOAT DR 827661301800000 11648 RIVERBOAT DR 827661339600000 11600 RIVERBOAT DR 827661353500000 11636 RIVERBOAT DR 827661368300000 11612 RIVERBOAT DR 827661374700000 11630 RIVERBOAT DR 827661377100000 11618 RIVERBOAT DR 827661385900000 11624 RIVERBOAT DR 827661422100000 11642 RIVERBOAT DR 827661884600000 11631 RIVERBOAT DR 827662052700000 11524 RIVERBOAT DR 827662078600000 11507 RIVERBOAT DR 827662141900000 11530 RIVERBOAT DR 827662221000000 11536 RIVERBOAT DR No comment on this request. No comment on this request. No comment on this request. Service Area The Enon Fire Station, Company Number 18 Additional Information This request will have minimal impacts on Fire & Emergency Medical Services. No comment on this request. No comment on this request. Supplemental Analysis Budget & Management Community Enhancement Environmental Engineering Fire & Emergency Medical Services Libraries Parks & Recreation Page 290 of 364 Chesterfield County Planning Commission 21SN0599 Page 7 of 10 Division Beat District Appomattox 70 Bermuda Additional Information This request is anticipated to have minimal impacts on Police. This request will have no impact on school facilities. Additional information on CCPS Mission and Capital Improvements can be found in the Appendix. This request will have no impact on the transportation network. No comment on this request. 1. The request site is within a mandatory connection area for public water and wastewater for new residential development. 2. The request will have no impact on the public water and wastewater systems. 3. The Utilities Department supports this request. Community Meetings A community meeting was not held. Planning Commission 04/20/2021: Citizen Comments: No citizens spoke to this request. Recommendation: APPROVAL WITH CONDITION Motion: Petroski Second: Owens AYES: Freye, Owens, Sloan, Hylton, and Petroski Police Schools Transportation - County Department of Transportation Transportation - Virginia Department of Transportation Utilities – Water and Wastewater Community Engagement & Public Hearings Page 291 of 364 Chesterfield County Planning Commission 21SN0599 Page 8 of 10 The Applicant hereby amends case 17SN0598 by modifying Proffered Condition #4.B to read as follows: 1. "Exterior Facades. Acceptable siding materials for exterior facades shall include brick, stone, masonry, stucco, synthetic stucco (E.I.F.S.), or horizontal lap siding. Horizontal lap siding may be manufactured from natural wood or cement fiberboard or may be premium quality vinyl siding with a minimum wall thickness of .042 inches. Synthetic Stucco (E.I.F.S.) siding shall be finished in a smooth, sand, or level texture, no rough textures are permitted." (P) Proffered Conditions (2/17/2021) Page 292 of 364 Chesterfield County Planning Commission 21SN0599 Page 9 of 10 Applicant • Applicant’s Agent: Andy Gillies (804-748-1050) gilliesa@chesterfield.gov District Planning Commissioner • Gib Sloan (804-892-5633) sloang@chesterfield.gov Staff • Planning Department Case Manager: Joanne Wieworka (804-748-1081) wieworkaj@chesterfield.gov • Budget & Management: Karen Bailey (804-751-4327) baileykl@chesterfield.gov • Community Enhancement: Carl Schlaudt (804-318-8674) schlaudtc@chesterfield.gov • Environmental Engineering: Rebeccah Rochet (804-748-1028) rochetr@chesterfield.gov • Fire & Emergency Medical Services: Anthony Batten (804-717-6167) battena@chesterfield.gov • Libraries: Jennifer Stevens (804-751-4998) stevensj@chesterfield.gov • Parks & Recreation: Janit Llewellyn (804-751-4482) llewellynJa@chesterfield.gov • Police: Steve Grohowski (804-751-4720) growhowskis@chesterfield.gov • Schools: Atonja Allen (804-318-8740) atonja_allen@ccpsnet.net • Transportation - County Department of Transportation: Steve Adams (804-751-4461) adamsst@chesterfield.gov • Transportation - Virginia Department of Transportation: Willie Gordon (804-674-2907) willie.gordon@vdot.virginia.gov • Utilities: Randy Phelps (804-796-7126) phelpsc@chesterfield.gov Case Contacts Page 293 of 364 Chesterfield County Planning Commission 21SN0599 Page 10 of 10 County finance staff is responsible for managing the finances of the County and making recommendations to the County Administrator regarding the allocation of available resources for the provision of services and capital facilities to serve the citizens of the County. Finance staff will advise the County Administrator if changed economic circumstances require adjustments to the County’s budget or capital improvement program. Review the Strategic Information Sharing (StratIS)Dashboard for additional information regarding the following topics: • Demand Indicators Report. Highlight of key community indicators and planning for future capital facilities. • Chesterfield County School Enrollment and Capacity Report. Current and past student enrollment information. Appendix Budget & Management Community Facilities and Infrastructure Page 294 of 364 Amendment of zoning approval (Case 17SN0598) relative to development standards (building material) in a Residential (R-12) District. Chesterfield County Planning Commission 21SN0599 –Bermuda Amendment of zoning approval (Case 17SN0598) relative to development standards (building material) in a Residential (R-12) District on 42.16 acres on multiple lots in the Meadowville Landing Subdivision. 1Page 295 of 364 21SN0599 –Overview 1.Amendment of zoning case relative to development standard 2.Proposal maintains quality proposed in original zoning case 3.Planning Commission and Staff recommend approval The applicant is requesting an amendment of zoning approval (Case 17SN0598) to amend Proffered Condition 4.B to remove the requirement that brick, stone or masonry must cover a minimum of 20% of the front of the exterior facade of all dwelling units. These materials (brick, stone, masonry) still continue to be acceptable siding material as this amendment only removes the required percentage on the front façade. The subdivision is nearly built out and is of high quality. Proposal would maintain the quality proposed in the original zoning case and consistent with existing homes in the neighborhood. 2Page 296 of 364 21SN0599 –Zoning Map The property is zoned for residential (R-12) uses 3Page 297 of 364 21SN0599 –Aerial & Land Use Plan Map The Comprehensive Plan designates the Property for Low Density Residential, which suggests the Property is appropriate for residential development at a maximum density of 1.0 dwelling per acre. 4Page 298 of 364 21SN0599 –Recommendation(s) Planning Commission and Staff recommend approval. 5Page 299 of 364 DeShonda Jennings 21SN0601 Page 1 of 9 21SN0601 – DeShonda Jennings Magisterial District – Midlothian Agent – DeShonda Jennings (804-928-6752) BOS Public Hearing – May 26, 2021 Time Remaining 365 Days Case Manager Steve Haasch (804-796-7192) Request Conditional Use Family day care from the home is requested. Planning Commission Recommendation Approval Staff Recommendation Approval The Property 6911 Able Road Site Size 0.25 Acre Comprehensive Plan – Land Use Designation Suburban Residential II Plan Area County Wide Plan Figure 1: Aerial of Request Area – Click Image for Link to GIS Figure 2: Area Map of Request & Land Use Plan Map Request for a conditional use to permit a family day care from home in a Residential (R-7) District. The applicant proposes to allow the keeping of up to 12 children, incidental to a dwelling. Summary of Proposal Page 300 of 364 DeShonda Jennings 21SN0601 Page 2 of 9 PLANNING COMMISSION - APPROVAL STAFF - APPROVAL The Comprehensive Plan recommends this area is appropriate for residential uses. As conditioned, the use would be compatible with surrounding residential development and the residential character of the area will be maintained. NOTES FOR THE PLANNING COMMISSION AND BOARD OF SUPERVISORS 1. Conditions may be imposed. 2. Conditions have been identified in this report. None Recommendations Summary of Identified Topics Page 301 of 364 DeShonda Jennings 21SN0601 Page 3 of 9 Summary of Proposal .............................................................................................................................................................. 1 Recommendations .................................................................................................................................................................. 2 Summary of Identified Topics ................................................................................................................................................. 2 Table of Contents .................................................................................................................................................................... 3 Planning................................................................................................................................................................................... 4 Current Zoning Map ................................................................................................................................................................ 5 Supplemental Analysis ............................................................................................................................................................ 6 Community Enhancement .................................................................................................................................................. 6 Environmental Engineering ................................................................................................................................................. 6 Fire & Emergency Medical Services .................................................................................................................................... 6 Police ................................................................................................................................................................................... 6 Transportation - County Department of Transportation .................................................................................................... 6 Transportation - Virginia Department of Transportation ................................................................................................... 6 Utilities – Water and Wastewater ...................................................................................................................................... 6 Community Engagement & Public Hearings ........................................................................................................................... 7 Conditions ............................................................................................................................................................................... 8 Case Contacts .......................................................................................................................................................................... 9 Table of Contents Page 302 of 364 DeShonda Jennings 21SN0601 Page 4 of 9 Comprehensive Plan – Land Use Plan Designation The Comprehensive Plan designates the Property for Suburban Residential II, which suggests the Property is appropriate for residential development at a maximum density of 2.0 to 4.0 dwellings per acre. Proposal A family day care from the home, to allow the keeping of up to twelve (12) children, is proposed. Staff confirms there have been no complaints filed on this property. The conditions of this request are in line with similar requests across the county and should mitigate impacts on adjacent properties and the neighborhood. Planning Page 303 of 364 DeShonda Jennings 21SN0601 Page 5 of 9 Current Zoning Map Page 304 of 364 DeShonda Jennings 21SN0601 Page 6 of 9 No comment on this request. No comment on this request. Service Area The Manchester Fire Station, Company Number 2 Additional Information This request will have minimal impacts on Fire & Emergency Medical Services. Division Beat District Falling Creek 60 Midlothian Additional Information This request is anticipated to have minimal impacts on Police. The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county-wide transportation needs that are expected to mitigate traffic impacts of future growth. The anticipated traffic impact of the proposal has been evaluated and it is anticipated to be minimal. No comment on this request. 1. The request site is within a mandatory connection area for public water and wastewater for new residential development. 2. The existing residential structure is connected to the public water and wastewater systems. 3. The request will have minimal impact on the public water and wastewater systems. 4. The Utilities Department supports this request. Supplemental Analysis Community Enhancement Environmental Engineering Fire & Emergency Medical Services Police Transportation - County Department of Transportation Transportation - Virginia Department of Transportation Utilities – Water and Wastewater Page 305 of 364 DeShonda Jennings 21SN0601 Page 7 of 9 Community Meetings 3/30/2021 – Discussion Topics: The request was reviewed and was supported by the citizen in attendance with no issues identified. Planning Commission 4/20/2021: Citizen Comments: No citizens spoke to this request. Recommendation: APPROVAL Motion: Petroski Second: Owens AYES: Freye, Owens, Hylton, Petroski, Sloan Community Engagement & Public Hearings Page 306 of 364 DeShonda Jennings 21SN0601 Page 8 of 9 Staff Note: Both the Planning Commission and Staff recommend acceptance of the following conditions. 1. Non-Transferable Ownership: This conditional use approval shall be granted to and for DeShonda Jennings, exclusively, and shall not be transferable nor run with the land. (P) 2. Expansion of Use: There shall be no exterior additions or alterations to the existing structure to accommodate this use. (P) 3. Signage: There shall be no signs permitted to identify this use. (P) 4. Number of Children: This conditional use approval shall be limited to providing care, protection, and guidance to a maximum of twelve (12) children, other than the applicant’s own children, at any one time. (P) 5. Hours of Operation: Hours and days of operation shall be limited to Monday through Friday from 6:30 a.m. to 6 p.m. There shall be no Saturday or Sunday operation of this use. (P) 6. Time Limitation: This conditional use approval shall be granted for a period not to exceed five (5) years from the date of approval. (P) 7. Fenced Outdoor Play Areas: Any outdoor play area and/or recreational equipment utilized by the family day care home shall be located in the side or rear yard of the property. Outdoor play and/or recreational equipment areas shall have perimeter fencing of at least four (4) feet in height, installed around the equipment or play area. Equipment for outdoor play areas shall be located no closer than fifteen (15) feet to the side or rear property lines. (P) 8. Employees: No more than two (2) employees shall be permitted to work on the premises exclusive of family member employees who live on the premises. (P) Conditions Page 307 of 364 DeShonda Jennings 21SN0601 Page 9 of 9 Applicant • Applicant’s Agent: NA • Applicant’s Contact: DeShonda Jennings (804-928-6752) Deshondajennings@outlook.com District Planning Commissioner • Frank Petroski (804-768-7558) petroskif@chesterfield.gov Staff • Planning Department Case Manager: Steve Haasch (804-796-7192) haaschs@chesterfield.gov • Budget & Management: Karen Bailey (804-751-4327) baileykl@chesterfield.gov • Community Enhancement: Carl Schlaudt (804-318-8674) schlaudtc@chesterfield.gov • Environmental Engineering: Rebeccah Rochet (804-748-1028) rochetr@chesterfield.gov • Fire & Emergency Medical Services: Anthony Batten (804-717-6167) battena@chesterfield.gov • Libraries: Jennifer Stevens (804-751-4998) stevensj@chesterfield.gov • Parks & Recreation: Janit Llewellyn (804-751-4482) llewellynJa@chesterfield.gov • Police: Steve Grohowski (804-751-4720) growhowskis@chesterfield.gov • Schools: Atonja Allen (804-318-8740) atonja_allen@ccps.net • Transportation - County Department of Transportation: Steve Adams (804-751-4461) adamsst@chesterfield.gov • Transportation - Virginia Department of Transportation: Willie Gordon (804-674-2907) willie.gordon@vdot.virginia.gov • Utilities: Randy Phelps (804-796-7126) phelpsc@chesterfield.gov Case Contacts Page 308 of 364 Conditional use to permit a family day care home in a Residential (R-7) District. DeShonda Jennings 21SN0601 –Midlothian The applicant, DeShonda Jennings, requests a conditional use to permit a family day care from their home. 1Page 309 of 364 21SN0601 –Overview 1.Operate a day care from the home 2.As conditioned, impacts on neighborhood should be minimal 3.Planning Commission & Staff Recommend Approval This request is typical of numerous similar requests in neighborhoods throughout the county. Traditionally, impacts from these uses on adjacent properties have been minimal. The residential feel of the neighborhood should be maintained via the conditions in this case. Therefore, staff recommends approval of this request. The Planning Commission recommended approval of this request at their public hearing on 4/20/2021. No citizens spoke to this request. 2Page 310 of 364 21SN0601 –Aerial & Land Use Plan Map Ms. Jennings’ property is a part of the Holly Ridge neighborhood. The request property is surrounded by similar single family homes on subdivision lots in a well - established community. The property is zoned for residential uses (R-7) and the comprehensive plan recommends the same. 3Page 311 of 364 21SN0601 –Conditions 1.Non-Transferable Ownership 2.No Expansion of Use 3.No Signage 4.Limited to 12 children (other than applicant’s own) 5.Limited Hours of Operation (M-F, 6:30a-6p) 6.5-year limitation 7.Fenced Outdoor Play Areas 8.Max of 2 employees (other than family members that live on premises) The applicant has agreed to the standard conditions desired in these types of requests. These conditions should mitigate any potential negative impacts on the neighborhood from the operation of this use. Furthermore, a 5 -year time limit has been placed on this use to allow the community to have an opportunity to discus this use again once this use has been operating. 4Page 312 of 364 21SN0601 –Recommendation Approval with the Conditions Listed in the Report Staff finds that the requested use will not be detrimental to the surrounding neighborhood. Conditions as proposed should limit negative impacts on adjacent properties and are typical of other such requests in the county. Therefore, staff recommends approval of this request, with the conditions listed. The Planning Commission also recommended approval at their public hearing on 4/20/2021. 5Page 313 of 364 21SN0601 –Zoning Map 6Page 314 of 364 Page 315 of 364 Page 316 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 17.A. Subject: To Consider FY2022-FY2027 Secondary Road Six-Year Plan and FY2022 Secondary Road Improvement Budget; Appropriation of Funds and Authorization to Proceed Board Action Requested: Hold a public hearing to consider the FY2022 – FY2027 Secondary Road Six-Year Plan and FY2022 Secondary Road Improvement Budget, and adopt resolutions approving the FY2022 - FY2027 Secondary Road Six-Year Plan, the FY2022 Secondary Road Improvement Budget, and Rural Addition project (Attachment D). Appropriate $905,000 in anticipated VDOT reimbursements and authorize staff to proceed with the following projects: • Traffic Calming: $250,000 • Hopkins Road (West of Old Lane) Drainage Improvement: $125,000 • Brad McNeer Boulevard at Commonwealth Center Parkway Free-Flow Right: $320,000 • Weight-Restricted Bridge Emergency Vehicle Permit Renewal: $10,000 • Spring Run Road at Third Branch Weight-Restricted Bridge Emergency Vehicle Permitting: $40,000 • River Road at Winterpock Creek Weight-Restricted Bridge Emergency Vehicle Permitting: $40,000 • Eanes Road Turnaround: $120,000 Summary of Information: FY2022 - FY2027 Secondary Road Six-Year Plan State statute requires the Board of Supervisors to update, every two years, jointly with the Virginia Department of Transportation (VDOT), a six-year plan identifying improvements that are anticipated to be made to the secondary road system in the county. The recommended FY2022 - FY2027 Secondary Road Six-Year Plan (Plan) has been developed by VDOT and staff based on projected revenues of approximately $988,000 per year, plus $19,000 per year which must be used for hard surfacing unpaved roads. A summary of the recommended Plan is shown on Attachment A. The following projects are proposed as additions to the Plan: • Hopkins Road, west of Old Lane Drainage Improvement Project to relocate existing utility poles to construct a roadside ditch to alleviate flooding Page 317 of 364 • Deer Run Drive (Chital Drive – Key Deer Drive) Sidewalk • Bon Air Bike and Pedestrian Improvements, Phase II • Route 1 (Marina Drive – Merriewood Road) Bike and Pedestrian Trail Supplement other fund sources for the above three bike and/or pedestrian projects • Brad McNeer Boulevard at Commonwealth Center Parkway Free-Flow Right • Spring Run Road at Third Branch Weight-Restricted Bridge Emergency Vehicle Permitting • River Road at Winterpock Creek Weight-Restricted Bridge Emergency Vehicle Permitting Analysis of the existing two structures for emergency vehicle use by VDOT permit • Weight-Restricted Bridge Emergency Vehicle Permit Renewals Provide for annual reviews of structures already permitted for use • Monath Road Rural Addition Project to upgrade the unpaved section of road for state acceptance for maintenance by VDOT • Eanes Road Turnaround - $120,000 Unpaved Secondary Roads The Code of Virginia requires that approximately 5% of statewide secondary construction funds is set aside for the paving of unpaved roads. These funds are then distributed among localities proportionately based on the number of miles of unpaved roads carrying over 50 vehicles per day (vpd) in each locality. Approximately $21,000/year has been allocated to the Plan specifically for hard surfacing unpaved roads. Currently, the Plan includes four upcoming projects to pave roads. Staff recommends no new unpaved road projects be added to the Plan. Rural Addition For localities that meet certain criteria, VDOT allows 5% of secondary road construction funds, up to a maximum of four years of allocations, to be used towards upgrading qualifying non-state standard roads so that they can be accepted into the state road system as a rural addition. Under the rural addition program, VDOT will pay the road construction costs. The County, or others, must pay right-of-way acquisition and utility adjustment costs. Based on the FY2022 secondary road allocation of $988,000, approximately $197,600 could be applied to any one rural addition project. In the past, rural addition projects have been selected by the Board on a case-by-case basis as requests are received from citizens. The eleven requests for rural additions received since 2016 are shown on Attachment B. Staff recommends the Monath Road Rural Addition project be added to the Plan. FY2022 Secondary Road Improvement Budget Each year VDOT requests that the Board of Supervisors approve a Secondary Road Improvement Budget. The budget reflects the first year of the Six-Year Plan and identifies specific project allocations for the fiscal year. The following projects are recommended for funding in FY2022: Woodlake Village Parkway Pedestrian Tunnel Repairs, Hagood Lane Paving, Traffic Calming, Miscellaneous Low-Cost Safety Improvements, Miscellaneous Traffic Engineering Services and the To-Be-Determined - Revenue Sharing Contingency fund. Attachment C identifies the projects and allocations for the FY2022 Secondary Road Improvement Page 318 of 364 Budget. Appropriation of Funds and Authorization to Proceed In order to avoid delays to projects, staff recommends the Board take the following action: 1. Appropriate $905,000 in anticipated VDOT reimbursements as follows: • Traffic Calming: $250,000 • Hopkins Road (West of Old Lane) Drainage Improvement: $125,000 • Brad McNeer Boulevard at Commonwealth Center Parkway Free-Flow Right: $320,000 • Weight-Restricted Bridge Emergency Vehicle Permit Renewal: $10,000 • Spring Run Road at Third Branch Weight-Restricted Bridge Emergency Vehicle Permitting: $40,000 • River Road at Winterpock Creek Weight-Restricted Bridge Emergency Vehicle Permitting: $40,000 • Eanes Road Turnaround: $120,000 2. Authorize the County Administrator to enter into the customary VDOT/County agreements/contracts, permits/mitigation agreements and surety agreements, acceptable to the County Attorney; 3. Authorize the County Administrator to proceed with the design, right-of-way acquisitions, including advertisement of eminent domain public hearings if necessary and to accept the conveyance of right-of-way and easements that are acquired; 4. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; and 5. Authorize the Procurement Director to proceed with the advertisements of construction contracts for the projects Attachments: 1.Attachment A - Summary of Secondary Six-Year Plan 2.Attachment B - Rural Addition Requests 3.Attachment C - FY22 SSYP Budget 4.Attachment D - Resolutions Preparer:Gerard Durkin, Acting Budget Director Brent Epps, Director of Transportation Approved By: Page 319 of 364 ATTACHMENT A Page 320 of 364 RURAL ADDITION REQUESTS ATTACHMENT B Page 321 of 364 PROPOSED FY2022 SECONDARY ROAD IMPROVEMENT BUDGET ATTACHMENT C Page 322 of 364 WHEREAS, the Chesterfield County Board of Supervisors and the Virginia Department of Transportation (VDOT) have conducted a public hearing on the FY2022 through FY2027 Secondary Road Six-Year Plan; and WHEREAS, the Board concurs with the proposed projects identified in the Plan. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2022 through FY2027 Secondary Road Six-Year Plan as presented by VDOT. ATTACHMENT D Page 323 of 364 WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY2022 Secondary Road Improvement Budget to the county; and WHEREAS, the Budget represents the implementation of the first year of the FY2022 through FY2027 Secondary Road Six-Year Plan adopted by the Board. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2022 Secondary Road Improvement Budget as presented by VDOT. Page 324 of 364 WHEREAS, Monath Road described below was established prior to July 1, 1992, has provided continuous public service since its establishment, and is now deemed to provide sufficient public service to warrant its addition as part of the secondary system of state highways, NOW, THEREFORE, BE IT RESOLVED, this Board requests Monath Road be added to the secondary system of state highways, pursuant to §33.2-335, Code of Virginia and the Rural Addition Policy of the Virginia Department of Transportation: Name of Street: Monath Road From: Monath Road (Route 1849) To: 0.08 mile west of Monath Road (Route 1849) Length: 0.08 mile Guaranteed Minimum Right-of-Way Width: 40 feet BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, this Board requests the Virginia Department of Transportation to improve the street to prescribed minimum standards, pursuant to the rural addition policy of the Commonwealth Transportation Board. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. Page 325 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 17.B. Subject: To Request to Quitclaim Portions of a 50’ Right of Way Known as Miller Road Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute quitclaim deeds to convey portions of excess right of way of Miller Road to George W. Houston, Jr., Wendy Michelle Bouldin and John Franklin Bauer, IV and Kenneth D. and Vonda K. Peagler. Summary of Information: Robert C. Schrum, Jr., has requested the quitclaim of portions of a 50’ right of way known as Miller Road, to George W. Houston, Jr., Wendy Michelle Bouldin and John Franklin Bauer, IV and Kenneth D. and Vonda K. Peagler, as shown on the attached plat. This request is for the proposed development of Robert’s Forest and has been reviewed by county staff. Approval is recommended. Attachments: 1.Miller Road Quitclaim Sketch 2.Robert C Jr and Mary Beth Schrum Dedication Plat Preparer:Dean Sasek, Real Property Manager Approved By: Page 326 of 364 B A L D W I N R D C R E S T H I L L R D S C H E S T E R R D H A P P Y HIL L R D L O N G M E A D O W C I R H I D D E N V A L L E Y R D RAMSEY DR H A R R O W G ATE R D S I R S C O T T D R M I L L W O O D R D B E L S P R I N G R D BIR C H L E A F R D R O S S I N G T O N B L V D M I L L E R R D G O O D M A N R D E L L E N B R O O K D R S U N S E T A V E C H I P S T E A D R D R O C K R I D G E R D THADBURY BLVD G L A D E H I L L R D RAMSEY CT M I D D L E B R O O K R D B U C K L A N D R D THORNSETT DR A P P L E F O R D D R BLUEMONT RD G R E E N H A M C T T H O R N S E T T L NCARONADO D R S CRESTHILL CT Board of Supervisors Meeting - May 26, 2021Request to Quitclaim Portions of a 50’ R ight of Way Known as Miller Road Chesterfield CountyReal Property Office 1 inch = 600 feet µ 0.114 Acre Quitclaim 207.08 Squ are Foo t Quitclaim 0.029 Acre Quitclaim Page 327 of 364 Page 328 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 17.C. Subject: To Consider the Issuance by the Harrisonburg Redevelopment and Housing Authority of up to $19,000,000 of its Multifamily Residential Rental Affordable Housing Facility Revenue Bonds to Finance the Acquisition, Construction, and Equipping of the Development Board Action Requested: Hold a public hearing to consider the issuance by the Harrisonburg Redevelopment and Housing Authority of up to $19,000,000 of its multifamily residential rental affordable housing facility revenue bonds to finance the acquisition, construction, and equipping of the development. Summary of Information: State law (Code of Virginia § 36-23) allows housing authorities to issue bond financing for affordable housing development in other jurisdictions. In such instances, bond financing requires approval of a resolution by the governing body of the jurisdiction where bond-financed housing units would be constructed. Such approval is at the discretion of the Board. In this case, the Harrisonburg Redevelopment and Housing Authority (HRHA) has approved issuance of up to $19 million in bond financing for the proposed Bellwood Crossing apartment project, at 8075 Jefferson Davis Highway in Chesterfield County. The developer for this proposal is Bellwood Crossing, LLC. The proposed development would include 102 apartment units (fifty-two 2-bedroom units, and fifty 3-bedroom units), in a four-story building with brick and fiber cement siding. The Board may signify its agreement with the HRHA bond issuance by approval of the attached resolution after holding a public hearing. State law requires this resolution to affirm: (a) that insanitary or unsafe inhabited dwelling accommodations exist in the county or that there is a shortage of safe or sanitary dwelling accommodations in the county available to persons of low income at rentals they can afford; and (b) that these conditions can be best remedied through the exercise of the HRHA powers within the county. Attachments: 1.Bellwood Crossing Resolution -- May 26 2021 2.Bellwood Crossing Project Map Page 329 of 364 3.36-23 Code 4.HRHA Rsolution Bellwood Crossing 5.HRHA Bond App -- Bellwood Crossing Preparer:Daniel Cohen, Director Approved By: Page 330 of 364 A RESOLUTION CONCERNING THE BELLWOOD CROSSING APARTMENT PROJECT WHEREAS, PURSUANT TO Section 36-23 of the Code of Virginia of 1950, as amended, the Board of Supervisors of the County of Chesterfield, Virginia, declares that there is a need for the Harrisonburg Redevelopment and Housing Authority to exercise its powers to provide bond financing for the Bellwood Crossing apartment project, in the area described on Exhibit A attached hereto: NOW, THEREFORE, BE IT HEREBY DETERMINED as follows: (a) That there is a shortage of safe or sanitary dwelling accommodations in the county available to persons of low income at rentals they can afford; and (b) That these conditions can be best remedied through the exercise of the Harrisonburg Redevelopment and Housing Authority powers within the county. NOW, THEREFORE, BE IT HEREBY RESOLVED that pursuant to Section 36-23 of the Code of Virginia of 1950, as amended, the need for Harrisonburg Redevelopment and Housing Authority bond financing for the Bellwood Crossing apartment project is affirmed. Adopted by the Board of Supervisors of the County of Chesterfield, Virginia, on the 26th day of May 2021. Page 331 of 364 Exhibit A GPINs 7926762366, 7926760465, 7926760271, 7926760175, 7916769979, 7916769987, 7926761487, 7926764774, and 7926763871, as shown on the attached map. Page 332 of 364 J e f f e r s o n D a v i s H i g h w a y M y r o n A v e n u e D w i g h t A v e n u e N o e l S t r e e t G e t t i n g s L a n eDefense Logistics Agency C o n g r e s s R o a d μ 0 0.065 0.13 Miles This is an ArcGIS map prepared by Chesterfield County Department of Community Enhancement. This information is only for representation purpose. Bellwood Crossing Apartment Project Legend Project Site Parcel Page 333 of 364 § 36-23. HOUSING AUTHORITY OPERATIONS IN OTHER MUNICIPALITIES In addition to its other powers, any housing authority may exercise any or all of its powers within the territorial boundaries of any municipality not included in the area of operation of such housing authority, for the purpose of planning, undertaking, financing, rehabilitating, constructing and operating a housing project or projects or a multi-family residential building or buildings within such municipality; provided that a resolution shall have been adopted (a) by the governing body of such municipality in which the housing authority is to exercise its powers and (b) by the authority of such municipality (if one has been theretofore established by such municipality and authorized to exercise its powers therein) declaring that there is a need for the aforesaid housing authority to exercise its powers within such municipality. A municipality shall have the same powers to furnish financial and other assistance to such housing authority exercising its powers within such municipality under this section as though the municipality were within the area of operation of such authority. No governing body of a municipality shall adopt a resolution as provided in this section declaring that there is a need for the housing authority (other than a housing authority established by such municipality) to exercise its powers within such municipality, unless a public hearing has first been held by such governing body and unless such governing body shall have found in substantially the following terms: (a) that insanitary or unsafe inhabited dwelling accommodations exist in such municipality or that there is a shortage of safe or sanitary dwelling accommodations in such municipality available to persons of low income at rentals they can afford; and (b) that these conditions can be best remedied through the exercise of the aforesaid housing authority's powers within the territorial boundaries of such municipality; provided that such findings shall not have the effect of establishing an authority for any such municipality under § 36-4 nor of thereafter preventing such municipality from establishing an authority or joining in the creation of a consolidated housing authority or the increase of the area of operation of a consolidated housing authority. The clerk of the city or other municipality shall give notice of the time, place and purpose of the public hearing at least ten days prior to the date on which the hearing is to be held, in a newspaper published in such municipality, or if there is no newspaper published in such municipality, then in a newspaper published in the Commonwealth and having a general circulation in such municipality. Upon the date fixed for such public hearing an opportunity to be heard shall be granted to all residents of such municipality and to all other interested persons. During the time that, pursuant to these findings, the aforesaid housing authority has outstanding (or is under contract to issue) any evidences of indebtedness for a project within the municipality, no other housing authority may undertake a project within such municipality without the consent of the housing authority which has such outstanding indebtedness or obligation. 1942, p. 324; Michie Code 1942, § 3145(41); 1984, c. 350. The chapters of the acts of assembly referenced in the historical citation at the end of this section may not constitute a comprehensive list of such chapters and may exclude chapters whose provisions have expired. Page 334 of 364 P a g e 3 3 5 o f 3 6 4 P a g e 3 3 6 o f 3 6 4 P a g e 3 3 7 o f 3 6 4 P a g e 3 3 8 o f 3 6 4 1 adp/JJH/HRHA/HRHA Bond App.17;JJH/adp;181-1;10.8.19 HARRISONBURG REDEVELOPMENT AND HOUSING AUTHORITY HARRISONBURG, VIRGINIA Rules, Procedures and Guidelines Relating to Revenue Bond Financing ARTICLE I Purpose and Scope Section 1.1. Purposes. These Rules shall govern the submission of Applications for revenue bond financing to the Authority, the payment of application and administrative fees, the consideration of matters relating to the authorization, issuance and sale of its revenue bonds, the approval of Financing Documents, the filing of reports with the Authority, and such other matters as are contained herein. Section 1.2. Scope. These Rules are promulgated pursuant to Section 36-19 of the Act and shall supplement the Bylaws of the Authority and the provisions of the Act. In the event of any conflict between the Act or the Bylaws and these Rules, the provisions of the Act or the Bylaws shall prevail. ARTICLE II Definitions Section 2.1. Definitions. As used in these rules, procedures and guidelines, the following terms shall have the meaning as set forth herein, unless the context clearly requires otherwise: “Act” shall mean the Virginia Housing Authorities Law, Chapter 1, and Title 36 of the Code of Virginia of 1950, as amended. “Agreement of Applicant” shall mean the Agreement of Applicant substantially in the form of Exhibit A hereto. “Applicant” shall mean any individual, person, firm, corporation, partnership or other entity applying for revenue bond financing; or for whose benefit the Authority has issued its Bonds, or who requests the Authority to take any action to provide financing for a Project. “Application” shall mean the Authority’s Application Statement for Revenue Bond Financing in the form attached as Exhibit B hereto. Page 339 of 364 2 adp/JJH/HRHA/HRHA Bond App.17;JJH/adp;181-1;10.8.19 “Authority” shall mean the Harrisonburg Redevelopment and Housing Authority, Harrisonburg, Virginia, a political subdivision of the Commonwealth of Virginia. “Bonds” shall mean any revenue notes, bonds and other obligations authorized to be issued by the Authority pursuant to the Act the interest income on which is exempt from Federal income taxes by virtue of Sections 103 (b)(3)(B), 103 (b)(4) or 103 (b)(6) of the Internal Revenue Code or Section 11(b) of the United States Housing Act of 1937, as amended. “Code” shall mean the Code of Virginia of 1950, as amended. “Financing Documents” shall mean any resolutions, instruments, documents, papers, elections, certificates or financing statements required to be adopted or authorized, executed and delivered by the Authority in connection with the authorization, issuance and sale of its Bonds. “Fiscal Year” shall mean the fiscal year ending December 31 of each calendar year. “Information for Applicants” shall mean the Information for Applicants substantially in the form attached as Exhibit C hereto. “Internal Revenue Code” shall mean the Internal Revenue Code of 1954, as amended. “Project” shall mean the land, improvements, machinery, equipment, facilities or property financed by the issuance and sale of the Bonds. “Rules” shall mean these Rules, Procedures and Guidelines of the Authority, together with the exhibits attached hereto, as may be in effect from time to time. ARTICLE III Policies Relating to the Issuance of Bonds Section 3.1. General Policy. The purposes of the Authority, as set forth in the Act, are to provide decent, safe and sanitary housing for purposes of low and moderate income and to prevent and eliminate slums and conditions of blight in the manner provided in the Act. Accordingly, the Authority’s decision to adopt an inducement resolution or take other action relating to a Project or the issuance of Bonds will be based largely upon the extent to which a particular Project fulfills the aforementioned statutory objectives. Section 3.2. Denial of Assistance. The Authority reserves the right to deny assistance to any Applicant although a particular Project might be deemed eligible under the Act. Section 3.3. Limited Nature of Authority Action. The Authority by adoption of any resolution does not intend for such action to constitute approval of the Applicant, its policies, its Page 340 of 364 3 adp/JJH/HRHA/HRHA Bond App.17;JJH/adp;181-1;10.8.19 management or the financial feasibility of the Project. Section 3.4. Adequacy of Security. The Authority will not ordinarily inquire into matters relating to the business judgment or the management of any Applicant, however, the Authority will require a showing that any issue of its Bonds is secured to its satisfaction and may examine the business decisions and other aspects of management of the Applicant should it deem that such matters are relevant to the authorization, issuance, sale or security interest in the Project financed with the proceeds of such Bond. The Authority may require an appraisal of the Project showing that it is valued in an amount sufficient to pay the outstanding principal amount of the Bonds issued to finance such Project. ARTICLE IV Application Procedures, Fees and Requirements Section 4.1. Information to be Provided Applicants. The Authority may provide copies of the Application, the Agreement of Applicant and the Information for Applicants to each prospective Applicant. The Authority may also provide, upon request by an Applicant, a copy of these Rules to such Applicant. Section 4.2. Applications. Each Applicant shall submit a completed Application, together with the Agreement of Applicant and the Application Fees required by Section 4.3, to the Executive Director of the Authority at least twenty-one (21) days before the Authority’s meeting at which the Application is to be considered. Each Application shall include all requested exhibits. In the event all requested exhibits are not available or not part of the public record, a statement of explanation will be attached to the Application. The Authority recommends that each Applicant seek the advice of the Executive Director of the Authority concerning completion of the Application before its submission to the Authority. Section 4.3. Application Fees. The Authority charges a $7,500 non-refundable application fee, which must accompany the Application when it is submitted by the Applicant. In addition, the Authority requires reimbursement of its costs and expenses and fees incurred in connection with consideration of an Application, including but not limited to expenses and fees of the Authority’s counsel, bond counsel and consultants relating to consideration of the Application and the cost of publication of notices for public hearings with respect to issuance of the Bonds. Section 4.4. Administrative Fees and Expenses. (a) For bond issues the Authority also charges an origination fee of one-half of one percent (0.5%) of the first five million dollars ($5,000,000) of the principal amount of the Bonds and two-tenths of one percent (0.2%) of the principal amount of the Bonds which exceed five Page 341 of 364 4 adp/JJH/HRHA/HRHA Bond App.17;JJH/adp;181-1;10.8.19 million dollars ($5,000,000) up to ten million dollars ($10,000,000); no additional fee is levied for Bonds over ten million dollars ($10,000,000). (b) The Authority also requires each Applicant to reimburse the Authority for its costs and expenses incurred in connection with the issuance, sale and/or redemption of its Bonds, its costs and expenses incurred by virtue of its Bonds being outstanding and its costs and expenses incurred in connection with the operation or use of the Project, including but not limited to the Authority’s attorney’s fees. (See Section 5.2) Section 4.5. Agenda Description; Distribution of Application. When action is to be taken with reference to a Project or the issuance of Bonds, the agenda for the meeting at which such action is to be taken shall contain a description of the type, nature of the action to be taken by the Authority, and the Secretary shall deliver to each Commissioner with such agenda a copy of the Executive Summary of the related Application. Section 4.6. Transcripts of Proceedings. Each Applicant receiving Bond financing through the Authority shall furnish to the Authority upon the sale and delivery of the Bonds a complete transcript of the Financing Documents relating to such Bonds Section 4.7. Bond Validation Proceedings. The Authority may require that before issuance, its Bonds be validated by the Circuit Court of the County of Rockingham, Virginia, pursuant to the requirements of § 15.2-2650 et seq. of the Code. The cost, expenses and fees incurred in connection with any bond validation proceeding required by the Authority, including attorney’s fees, shall be paid by the Applicant. Section 4.8. Additional Information Required of Applicants. a. The Authority may adopt any resolution conditioned upon the subsequent furnishing of certain information satisfactory to the Authority. All required information shall be promptly furnished to the Authority, and failure of any Applicant to furnish such information shall constitute a ground for rescission of any resolution adopted pursuant to such conditions. b. The Authority may, at its option, require the furnishing of appraisals, evaluations or reports respecting the Project or any portion thereof. The Authority may retain advisors and consultants, including legal counsel, to advise it regarding any Project or other action, which it is requested to undertake by any Applicant. All costs, fees, and expenses of such appraisals, reports, advisors and consultants incurred by the Authority shall be paid by the Applicant. c. Since the Authority usually acts based upon information furnished to it solely by the Applicant, the Authority reserves the right to require at any time the furnishing of additional information concerning the Applicant, its financial statements, and any other information deemed relevant by the Authority. In instances where the Applicant has undergone changes in form or management or where the security to be given for payment of the bonds has changed, the Applicant shall report such changes promptly to the Authority. Section 4.9. Public Hearing Required. The Authority will conduct a public hearing, following publication of notice thereof, concerning the proposed issuance of its Bonds in the Page 342 of 364 5 adp/JJH/HRHA/HRHA Bond App.17;JJH/adp;181-1;10.8.19 manner and as provided under Sections 15.2-4906 of the Code and Section 147 of the Internal Revenue Code or as consistent with law. Prior to or upon receipt of an Application, the Executive Director shall provide for publication of the notice of the public hearing in a form approved by the Authority’s attorney. Section 4.10. City Council Approval. Following the public hearing, the Authority will submit the resolution to the City Council of the City of Harrisonburg for approval. This approval, if forthcoming, shall be evidenced by a formal resolution of the City Council (1) approving the issuance of the Bonds, (2) disclaiming any endorsement as to the creditworthiness of the project and denying any obligation as to the faith, credit or taxing power of the City and (3) such other approvals as may be necessary under state or federal law. ARTICLE V Provisions to be Incorporated Into Resolutions and Financing Documents Section 5.1. Reserved. Section 5.2. Payment of Authority Expenses. The Financing Documents approved by the Authority for the benefit of any Applicant shall provide that the Applicant agrees to pay all costs, fees, and expenses incurred by the Authority (including attorney’s fees) as provided in Section 4.4 hereof. Section 5.3. Indemnification of the Authority. Each Applicant shall agree to indemnify and save harmless the Authority and its officers, commissioners, directors, employees and agents (hereinafter the “Indemnities”) from and against all liabilities, obligations, claims, damages, penalties, fines, losses, costs and expenses (hereinafter referred to as “Damages”), including but not limited to the following: a. All amounts paid in settlement of any litigation commenced or threatened against any of the Indemnities, if such settlement is effected with the written consent of the Applicant; b. All expenses reasonably incurred in the investigation of, preparation for or defense of any litigation, proceeding or investigation of any nature whatsoever, commenced or threatened against the Applicant, the Project or any of the Indemnities; c. Any judgments, penalties, fines, damages, assessments, indemnities, or contributions; and; d. The reasonable fee of attorneys, auditors, and consultants; provided that the Damages arise out of: Page 343 of 364 6 adp/JJH/HRHA/HRHA Bond App.17;JJH/adp;181-1;10.8.19 (i) Failure by the Applicant, or its officers or agents, to comply with the terms of the Financing Documents and any agreements, covenants, obligations, or prohibitions set forth therein; (ii) Any action, suit claim or demand contesting or affecting the title of the Project; (iii) Any action, suit, claim, proceeding or investigation of a judicial, legislative, administrative or regulatory nature arising from or in connection with the construction, acquisition, ownership, operation, occupation or use of the Project; or (iv) Any suit, action, administrative proceeding, enforcement action, or governmental or private action of any kind whatsoever commenced against the Applicant, the Project or the Indemnitees which might adversely affect the validity or enforceability of the Bonds, the Financing Documents, or the performance by the Applicant or any Indemnitee of any of their respective obligations hereunder. Section 5.4. Bond Counsel Opinion Required. Before issuing and delivering any of its Bonds, the Authority shall receive an approving opinion of bond counsel to the Authority, stating, among other things, that the Bonds have been duly authorized, executed, issued and delivered, that the interest thereon is exempt from Federal income taxation and taxation by the Commonwealth of Virginia, and, if the Bonds are publicly offered, that the issuance, sale and delivery of the Bonds is exempt from registration requirements under applicable Federal and State securities laws. Section 5.5. Covenants to Preserve Tax Exempt Status of Bonds. All Financing Documents presented for approval by the Authority shall contain appropriate covenants of the Applicant designed to insure compliance with the requirements of Section 103, 103A and all other applicable provisions of the Internal Revenue Code and State and Federal law to preserve the tax exempt status of interest on the Bonds, including without limitation, public hearing and approval requirements, “arbitrage” requirements, capital expenditure limitations and reporting requirements. Section 5.6. Limitation of Liability. The Financing Documents shall state that neither the Bonds nor any covenant, agreement or obligation contained in the Financing Documents shall be deemed a personal liability or covenant, agreement or obligation of any present or future commissioner, officer, employee or agent of the Authority and no such commissioner, officer, employee or agent shall be subject to any personal liability or accountability by reason of the issuance of the Bonds or the execution of any Financing Documents. In addition, the Bonds and the Financing Documents shall provide that the Bonds are limited obligations of the Authority in the manner provided in Section 36-29 of the Act. Page 344 of 364 7 adp/JJH/HRHA/HRHA Bond App.17;JJH/adp;181-1;10.8.19 ARTICLE VI Reports Section 6.1. Interim Reports by Applicants. Each Applicant shall file with the Authority a written report describing the status of its proposed financing no later than the last day of the second month after the adoption of an inducement resolution for the Applicant and every six months thereafter until the adoption of any Financing Documents by the Authority, unless such information is being otherwise provided through active work on the Project involving the Authority’s attorney. Such written report shall include the proposed purchaser of the Bonds, the proposed terms of the Bonds, the status of Financing Documents, and the current status of the Project. Each Applicant shall promptly notify the Authority in writing of any significant or material changes to any information previously furnished by the Applicant to the Authority, including specific descriptions of new or changed plans for the placement of the Bonds and the security to be offered. Section 6.2. Annual Reports of Applicants. Each Applicant, after the issuance and sale of the Authority’s Bonds for the benefit of such Applicant, shall annually report to the Authority no later than the end of the Authority’s Fiscal Year the status of the Project, which shall include the outstanding and unpaid balance of Bonds issued under the Financing Documents. Section 6.3. Other Reports. The Financing Documents shall require the submission of such reports as the Authority shall require to be submitted in connection with the Project. Section 6.4. Reports by Authority Executive Director. At each regular meeting of the Authority, the Executive Director of the Authority shall report on any action taken on behalf of the Authority with respect to the Project since the last regular meeting, including receipt of information or reports required under this Article VI or Section 4.8. ARTICLE VII Enforcement Section 7.1. Enforcement of Provisions. The Authority may refuse to consider or adopt any inducement resolution, Financing Documents or any other matters presented for its consideration for any reason, including failure of the Applicant to comply with the requirements of these Rules. Section 7.2. Repeal of Actions Previously Taken. The Authority may rescind or repeal any inducement resolution previously adopted by it or any other action taken by the Authority because of failure of the Applicant to comply with the provisions of these Rules or because of substantial changes in the management, ownership, Project, financial circumstances of the Applicant or plan of financing; provided, however, no inducement resolution or action taken by Page 345 of 364 8 adp/JJH/HRHA/HRHA Bond App.17;JJH/adp;181-1;10.8.19 the Authority shall be repealed or rescinded unless prior written notice of such proposed action shall have been mailed or emailed to the Applicant at least three weeks before that date upon which such action is proposed to be taken. ARTICLE VIII Miscellaneous Section 8.1. Compliance with Rules. Each Applicant shall comply with these Rules in the submission of its Application to the Authority and in requesting that the Authority take any action with respect thereto, including the adoption of Financing Documents. Failure to comply with these Rules shall constitute sufficient reason for the Authority to refuse to consider any Application, Financing Documents or any other matter to be brought before the Authority by or on behalf of any Applicant. Section 8.2. Construction, Operation and Effect of Rules. These Rules are intended as guidelines to promote and insure the orderly and consistent consideration of Applicants, Financing Documents and other matters brought before the Authority. For good cause, application of these Rules may be modified and waived upon a case-by-case basis upon the consent of a majority of the Commissioners of the Authority. Any action taken by the Authority not in conformity with these Rules shall, nevertheless, be fully effective as if taken in compliance with these Rules. Section 8.3. Amendments. These Rules may be changed from time to time by the Authority by the vote of a majority of its Commissioners present at any meeting of the Authority, provided notice of such change shall have been given to each commissioner before such meeting. These Rules may, notwithstanding the foregoing, be amended without prior notice upon the affirmative vote of all Commissioners of the Authority. Page 346 of 364 9 adp/JJH/HRHA/HRHA Bond App.17;JJH/adp;181-1;10.8.19 Exhibit A-AGREEMENT OF APPLICANT In consideration of the processing by the Harrisonburg Redevelopment and Housing Authority of the Application Statement for Revenue Bond Financing (the “Application”), the Applicant agrees to pay all fees and costs of the Authority in connection with the Application, including without limitation the non-refundable application fee of the Authority, the costs and expenses of the Authority incurred in connection with the processing and review of the Application, the cost of any independent financial analysis, the cost of the Authority’s legal counsel, the cost of publication of notice in connection with any public hearing relating to the Application and all other out-of-pocket fees and expenses of the Authority, regardless of whether the Authority adopts an “inducement resolution,” takes any other action in connection with the Application or issues bonds on behalf of the Applicant. The Applicant further represents (1) that it understands and agrees to the conditions of the Application and the Authority’s Rules, Procedures and Guidelines Relating to Revenue Bond Financing, (the “Rules”), which Rules are incorporated by reference into this agreement, (2) that it understands that the Authority does not guarantee approval of the Application or the issuance of any bonds as a result of the Application, (3) that it will abide by the Rules and all requirements of the Authority as to the offer and sale of bonds, (4) that all statements and information furnished by the Applicant with the Application or in supporting papers are true and correct, and (5) that it will pay all administrative fees and expenses as set forth in Section 4.3 and 4.4 of the Rules. The Applicant hereby requests that the Executive Director of the Authority cause the publication of a notice of a public hearing to consider the Application. This agreement and the related Application are executed and approved by the following: Date: 2/11/2021 Applicant: Bellwood Crossing LLC Agent: By: Bellwood Crossing MM LLC, Its Manager By: __________________________ Charlie Heritage its: Manager (Title) Mailing Address: P.O. Box 543 Summerfield, NC 27358 Page 347 of 364 10 adp/JJH/HRHA/HRHA Bond App.17;JJH/adp;181-1;10.8.19 Exhibit B HARRISONBURG REDEVELOPMENT AND HOUSING AUTHORITY, HARRISONBURG, VIRGINIA Application Statement for Revenue Bond Financing EXECUTIVE SUMMARY Name of Applicant: Bellwood Crossing LLC Legal structure (Corporation, LLC, LLP, etc.): LLC Principal business address: P.O. Box 543, Summerfield, NC 27358 Contact representative: Charlie Heritage ; Telephone No. (336) 669-3587 Proposed Project location: 8075 Jefferson Davis Hwy, Richmond, VA 23237 Present owner of site: The Diamond Group, Inc. & Maria Chavez Acosta Present location of Applicant:__ P.O. Box 543, Summerfield, NC 27358 Type of project: 4% LIHTC/Bonds - New Construction LIHTC Apartments Number of Housing Units to be provided (if applicable): 102 Number of new jobs to be created:_ 3 Permanent and approx.. 20 during construction Type of building to be constructed or rehabilitated: (Describe construction, square footage, special features, etc.): Bellwood Crossing will be a garden style apartment community of 102 units targeted for the general population. The buildings will be four stories and the exterior will be brick and fiber cement siding. The amenities will include a community room, business center, exercise room, laundry facilities, playground, and a rental office. The approximate gross square footage of the development is 142,000 sq. ft. Maximum amount of bonds anticipated: $ 19,000,000 Proposed purchaser of bonds (if known): TBD Anticipated maturity of bonds:_TBD Page 348 of 364 11 adp/JJH/HRHA/HRHA Bond App.17;JJH/adp;181-1;10.8.19 APPLICANT: 1. Legal name of Applicant and state of incorporation: Bellwood Crossing LLC (Virginia) 2. Address and location of principle office: P.O. Box 543, Summerfield, NC 27358 3. Telephone number: (336) 669-3587 4. Names and addresses of current officers: Charlie Heritage : P.O. Box 543, Summerfield, NC 27358 Andy Schryver : 669 Marina Drive, Charleston, SC 29492 Dan Winters: 669 Marina Drive, Charleston, SC 29492 Bob Long: 100 2nd Ave N, Suite 240, St. Petersburg, FL 33701 5. Applicant Representative (including phone number and email address) to whom correspondence should be directed: Charlie Heritage – (336) 669-3587 charlie@southcreekdevelopment.com ; Andy Schryver--(843) 437-8470 andy@southcreekdevelopment.com 6. Name, address, phone number and email address of counsel for Applicant: Allison Domson - (Williams Mullen) 200 South 10th Street, Suite 1600, P.O. Box 1320 (23218), Richmond, VA 23219 - (804) 420-6915 – adomson@williamsmullen.com Doug Sbertoli – (Williams Mullen) 200 South 10th Street, Suite 1600, P.O. Box 1320 (23218), Richmond, VA 23219 - (804) 420-6450 – dsbertoli@williamsmullen.com Page 349 of 364 12 adp/JJH/HRHA/HRHA Bond App.17;JJH/adp;181-1;10.8.19 STATEMENT OF BENEFITS TO THE CITY OF HARRISONBURG AND THE COMMONWEALTH OF VIRGINIA FROM THIS PROJECT PER CODE OF VIRGINIA §15.2-4907: 1. State the maximum amount of financing sought.$19,000,000 2. State the estimated taxable value of the facility's real property to be constructed in the locality. $Approx. $25,000,000 3. State the estimated real property tax per year using present tax rates. Approx. $15,000 We are receiving a partial tax abatement from the county. _ 4. State the estimated personal property tax per year using present tax rates. $0 5. State the estimated merchants' capital tax per year using present tax rates. $0 6. a. State the estimated dollar value per year of goods that will be purchased from Virginia companies within the locality. $15,000 b. State the estimated dollar value per year of goods that will be purchased from non-Virginia companies within the locality. $5,000 c. State the estimated dollar value per year of services that will be purchased from Virginia companies within the locality. $60,000 d. State the estimated dollar value per year of services that will be purchased from non-Virginia companies within the locality. $10,000 7. State the estimated number of regular employees on year round basis. 2-3 Full time During operations; 20 Full time during construction 8. State the average annual salary per employee.$_40,000____ IDENTIFICATION AND DESCRIPTION OF PROPOSED PROJECT: 1. Project Name. Bellwood Crossing Page 350 of 364 13 adp/JJH/HRHA/HRHA Bond App.17;JJH/adp;181-1;10.8.19 2. Location of project. 8075 Jefferson Davis Hwy, Richmond, VA 23237 3. Describe the type of facility for which you are applying for financing. 4% LIHTC and Tax-Exempt Bonds 4. Describe the proposed arrangement to finance the cost of acquisition, construction or rehabilitation of the project. Briefly detail a projected time schedule. 4% LIHTC, bonds for construction and perm debt. Proposed timeline: start construction 7/2021, complete construction 8/2022, complete lease-up 12/2022 5. If the Applicant now owns the project site, indicate: a. Date of purchase _____________________________________________ b. Purchase price_______________________________________________ c. Balance of existing mortgage ___________________________________ e. Site information i) Dimensions: _____ft. by _____ft. or 4.18 +/-acres ii) Tax Map Reference Number: 7926762366, 7926760465, 7926760271, 7926760175, 7916769979, 7916769987, 7926761487, 7926764774, 7926763871 iii) Present Zoning Classification: C5 & R7 iv) Describe the following. a) Are there any buildings on the site? 2 b) Is demolition planned? Yes c) To your knowledge, does the structure(s) have any historical significance? No 6. If the Applicant is not the owner of the project site, does the applicant have an option to purchase the site and any buildings on the site? If yes, indicate: a. Date option agreement signed with owner _ b. Purchase price c. Expiration date of option _ 7. Has the Applicant entered into a contract to purchase the site? If yes, indicate: The Diamond Group, Inc. Maria Chavez Acosta a. Date signed _1/24/2020________________10/23/2020________ b. Purchase price _$1,350,000_____________$480,000_________ c. Settlement date _5/29/2021______________8/31/2021___________ 8. Present owner of the site of the project and relationship between the present legal owner and the Applicant. 1st Parcels: The Diamond Group, Inc.; 2nd Parcels: Maria Chavez Acosta. No Page 351 of 364 14 adp/JJH/HRHA/HRHA Bond App.17;JJH/adp;181-1;10.8.19 relationship exists between the sellers and applicant. 9. Development team. Please indicate the name, address and telephone number of the architect, engineer, general contractor, major subcontractors, consultants, management agents, lenders, underwriters and other financing participants. Architect: Jackie Martin – Martin Riley Associates – Architects, PC 215 Church St., Decatur, GA 30030 (404)373-2800 Engineer: Derrick Johnson – Timmons Group 4701 Owens Way, Suite 900, Prince George, VA 23875 (804) 541-6600 General Contractor: WeaverCooke 8401 Key Boulevard, Greensboro, NC 27409 (336) 378-7900 Consultant: Ryne Johnson – Astoria, LLC 3450 Lady Marian Ct., Midlothian, VA 23113 (804) 320-0585 Management Company: Rick Allen - Partnership Property Management P.O. Box 26405, Greensboro, NC 27404 (336) 544-2300 Attorneys: Allison Domson and Douglas Sbertoli – Williams Mullen 200 South 10th Street, Suite 1600, Richmond, VA 23219 (804) 420-6915 Lenders/Financing: TBD ______________________________________________________________________________ 10. State the proposed uses of bond proceeds: Land $1,780,000 Buildings $15,500,000 Costs of financing and contingencies $1,720,000 Other (please explain) ________________________________________ $______________ Face amount of issue $Up to 19,000,000 Page 352 of 364 15 adp/JJH/HRHA/HRHA Bond App.17;JJH/adp;181-1;10.8.19 11. Have any of the above expenditures already been made by the Applicant? If yes, please describe: Non-Refundable Land Deposits : $282,500 Architect: $40,000 Consultant: $10,000 Attorneys: $9,900 Market Study: $2,600 Engineering and Engineering Reports: $42,800 12. Have any of the above expenditures been incurred but not paid by the Applicant? If yes, please describe: Architect: $40,000 Engineering: $30,000 13. Will any of the funds to be borrowed through the Authority be used to repay or refinance an existing mortgage or outstanding loan? No 14. Please state the type and amount of the outstanding bonds or other obligations, if any, on the present facilities and the year(s) when such obligations will be paid off. N/A FINANCIAL 1. Description of Applicant’s (or related entity’s) present debt, guaranty, long-term contracts, prior liens and other contingent liabilities. Please see the attached schedule of contingent liabilities. 2. Commercial banking connections and duration. Regions Bank – 4 years Bank OZK – 4 years BB&T – 3 years M1 Bank – 3 years Bellwether Enterprise– 3 years Page 353 of 364 16 adp/JJH/HRHA/HRHA Bond App.17;JJH/adp;181-1;10.8.19 3. Has the Applicant, any proposed guarantor or any of their principal partners or shareholders ever declared bankruptcy or been involved in any bankruptcy or insolvency proceeding, whether voluntary or involuntary? If so, please describe. No. 4. Has any underwriter, broker or investment banker been retained by Applicant in connection with this proposed bond issue? If so, please provide their name and address. We have had discussions, but an underwriter, broker or investment banker have not been retained at this point in time. 5. Please indicate the person or institution to whom the bonds will be sold or any persons or institutions which have indicated an interest in purchasing the bonds. To be determined. Stifel has indicated an interest in the bonds. Page 354 of 364 17 adp/JJH/HRHA/HRHA Bond App.17;JJH/adp;181-1;10.8.19 6. Is the Applicant or any shareholder, partner or affiliate of the Applicant presently involved in any litigation, investigation or proceeding? If so, please describe. No. 7. Is the Applicant or any shareholder, partner, or affiliate of the Applicant, or any other person working for or with the Applicant in this proposed financing subject to any order, decree or judgment of any court, administrative or other governmental agency or body? If so, please describe. No. 8. Is the Applicant, or any of its shareholders, partners, or any guarantor, or any other person representing or affiliated with the Applicant in connection with this proposed financing, involved in any investigation, litigation or proceeding relating to the issuance or sale of securities or any applicable banking laws or regulations? Have any of the foregoing persons ever been involved in any such investigation, litigation or proceeding? If so, please describe. No. 9. Is the Applicant or any of its partners, shareholders or affiliates subject to regulation (other than in the ordinary course of business) by any Federal or State administrative agencies or bodies? If so, please provide details. No. Page 355 of 364 18 adp/JJH/HRHA/HRHA Bond App.17;JJH/adp;181-1;10.8.19 DETAIL CONCERNING DESCRIPTION OF MULTI-FAMILY HOUSING PROJECT (Only complete if applicable.) 1. Type of Development (check all that apply) ___X_ Rental __X_ New Construction ______ Co-op _____ Elderly ______ Condominium __X__ Family ______ Rehabilitation 2. What is the total number of buildings planned: __102___________ 3. Number of units proposed: Total __102______; Family _102______; Elderly _______ 4. In the event of Rehabilitation, provide a brief description of the work to be performed: __N/A________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ____ 5. List community facilities and project amenities planned for the development (include square footage of each): Community Room , Business Center, Exercise Room, Laundry Facilities, Playground, and Rental Office. The square footages are TBD at this point in time. ______________________________________________________________________________ ______________________________________________________________________________ ______ 6. List any Commercial or Professional Facilities: N/A__________________________________________________________________________ _____________________________________________________________________________ Applicant Information: 7. List previous multi-family experience of Applicant or any principals of Applicant. Include project name, location, and number of units, type of financing and whether subsidized. (If no previous experience, please indicate). Please see the attached Hill Tide Development and Ventures Experience Summary. 8. Has the Applicant or any shareholder, partner, or affiliate of the Applicant ever had a financial interest in real estate that: a. Was foreclosed upon? No. b. Was assigned to the lender (or nominee) or to FHA? No. Page 356 of 364 19 adp/JJH/HRHA/HRHA Bond App.17;JJH/adp;181-1;10.8.19 b. Was assigned to the lender (or nominee) or to FHA? No. c. Was the subject of a forbearance or other deferment arrangement with the FHA, or any mortgage? No. If so, please describe. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ATTACH THE FOLLOWING AS EXHIBITS TO THIS APPLICATION 1.Site Plan 2.Photograph(s) of Site 3.Copy of applicable Housing Assistance Plan NOTE: IF THE AUTHORITY HAS ACCEPTED A PARTIALLY COMPLETED APPLICATION, UPON THIRTY DAYS WRITTEN NOTICE THE APPLICANT SHALL COMPLETE THIS APPLICATION IN ITS ENTIRETY, INCLUDING PROVIDING ALL ATTACHMENTS, OR COMPLETE SUCH PORTIONS AS MAY BE REQUESTED BY THE AUTHORITY FROM TIME TO TIME. ANY AND ALL COSTS TO THE AUTHORITY, INCLUDING ITS ATTORNEY’S FEES INCURRED IN SUCH PROCESS WILL BE PAID BY THE APPLICANT. Applicant: Bellwood Crossing LLC By: Bellwood Crossing MM LLC, Its Manager By: __________________________ Charlie Heritage Its: Manager (Title) Date: 2/11/2021 - Attached - Attached - N/A Page 357 of 364 20 adp/JJH/HRHA/HRHA Bond App.17;JJH/adp;181-1;10.8.19 Exhibit C INFORMATION FOR APPLICANTS HARRISONBURG REDEVELOPMENT AND HOUSING AUTHORITY HARRISONBURG, VIRGINIA The Harrisonburg Redevelopment and Housing Authority is a political subdivision of the Commonwealth of Virginia, which is empowered to issue bonds to finance housing and other facilities qualifying under the Virginia Housing Authorities Law (the “Act”). The main purpose of the Authority is to provide decent, safe and sanitary housing in the City of Harrisonburg and to prevent and eliminate slums and conditions of blight within the City. In order to issue bonds the Authority must make a finding that the facility to be financed will serve either of these purposes. All bonds issued by the Authority are limited obligations payable solely from the revenues of the facilities financed and do not involved the credit of the Authority, the City of Harrisonburg or any other political subdivision. The Authority does not assist in the placement of any bonds. Any public sale of bonds must be by means of a prospectus meeting the disclosure requirements of the Federal securities laws. Any private placement of bonds must be exclusively with institutional investors who provide appropriate assurances to the Authority as to their financial sophistication and intent to hold the bonds. Each applicant must agree to pay legal fees and other out-of-pocket expenses of the Authority and the fees outlined in Article IV of the Authority’s Rules, Procedures and Guidelines Relating to Revenue Bond Financing. Under applicable Federal law, most financings must be considered at a public hearing conducted by the Authority and must be approved by the City Council of the City of Harrisonburg. Notice of such public hearing must be published twice in consecutive weeks, between 28 and 7 days prior to the hearing, in a newspaper of general circulation in the City of Harrisonburg. The public hearing will normally be held at the meeting at which the resolution evidencing the Authority’s intent to provide financing (the inducement resolution) is considered. Page 358 of 364 Schedule of Contingent Liabilities Guarantor (Entity) Name:Hill Tide Ventures, LLC/Hill Tide Development, LLC Date as of: 01/15/21 Project Name City, State Partner Ownership*Additional Guarantors Closing Date Status Construction/ Predev Lender Construction/ Predev Loan Amount Current Balance / Amount Spent Maturity Date Equity Investor Operating Deficit Guaranty Maturity Date Tax Credit Guaranty Year 15 Recourse Perm Loan Other Contingent Liabilities MPI Equity Guarantor? MPI Const Loan Guarantor? 1 Legacy Trails of Lindale Lindale , TX LKC Development 35%LKC Development (65%)11/8/2018 100% Leased Regions 3,295,000$ 3,295,000$ 5/9/2021 Regions 300,000$ 2024 7,874,863$ 2034 none none Yes Yes 2 Tranquility at Griffin Griffin, GA Timshel Development 50%Allan Rappuhn (50%)11/30/2018 100% Leased Bank OZK 14,400,000$ 10,229,406$ 6/1/2021 Raymond James 535,000$ 2024 6,662,747$ 2034 none none No No 3 Harmony at Conyers Conyers , GA Timshel Development 50%Allan Rappuhn (50%)1/15/2019 Lease-Up BBT 14,300,000$ 14,287,918$ 8/1/2021 Raymond James 540,000$ 2025 6,874,059$ 2035 none none No Yes 4 Legacy Trails of Decatur Decatur, TX LKC Development 35%LKC Development (65%)3/26/2019 Lease-Up M1 Bank/RD 538 8,160,501$ 8,160,501$ 3/25/2021 AHP 295,000$ 2025 5,258,345$ 2035 none none Yes Yes 5 Harmony at Covginton Covington, GA Timshel Development 50%Allan Rappuhn (50%)6/7/2019 Construction Bank OZK 14,800,000$ 14,273,739$ 1/1/2022 Raymond James 545,000$ 2025 6,953,820$ 2035 none none No Yes 6 Oklawaha Village Hendersonville, NC Housing Assistance Corporation 0%HAC (50%)7/23/2019 100% Leased Capital Bank/ Churchill 538 6,489,951$ 6,489,950$ 7/22/2021 First Tennessee N/A 2025 7,635,236$ 2035 none none No Yes - Bridge Loan, No RD 538 ($2.1M const perm) 7 Pegram Landing Lewisville, NC South Creek Development 100%none 7/30/2019 100% Leased M1 Bank 7,000,000$ 6,911,250$ 7/30/2021 BFIM 188,194$ 2025 6,292,171$ 2035 Malfeasance, etc. - personal DW none Yes Yes 8 Woodfield Cove Havelock, NC South Creek Development 100%none 8/13/2019 100% Leased M1 Bank 10,000,000$ 9,199,448$ 8/13/2021 Aegon 216,181$ 2025 7,903,850$ 2035 Malfeasance, etc. - personal DW none No Yes 9 Heritage Estates of Huntsville Huntsville, TX Generations Housing 100%none 11/25/2019 Construction M1 Bank 3,850,000$ 3,850,000$ 11/25/2021 AHP 172,000$ 2025 5,339,466$ 2035 none none TBD Yes 10 Estates at Rockwell Rockwell, OK Generations Housing 100%none 12/19/2019 Construction M1 Bank, HUD/ Bellwether 10,200,000$ 5,511,849$ 12/19/2021 AHP 290,000$ 2025 6,415,608$ 2035 Malfeasance at conversion none Yes Yes 11 Estates at Shiloh Dallas, TX Generations Housing 100%none 12/23/2019 Construction Freddie/ Bellwether, Bank OZK 30,000,000$ 13,868,262$ 7/1/2022 Monarch/ BkOZK 1,175,000$ 2026 13,254,320$ 2036 N/A none Yes Yes 12 Heritage Heights at Abilene Abiliene, TX Generations Housing 100%none 8/21/2020 Construction M1 Bank 5,999,400$ 1,174,165$ 8/1/2022 AHP 170,000$ 2026 6,000,000$ 2035 N/A none Yes Yes 13 Heritage Heights at Big Spring Big Spring, TX Generations Housing 100%none 9/24/2020 Construction M1 Bank 6,099,390$ 588,984$ 10/9/2022 Aegon 237,000$ 2022 9,000,000$ 2035 N/A none Yes Yes 14 The Heights at Owen Tech Austin, TX Generations Housing 70%none 7/1/2020 Construction Bank OZK 23,800,000$ 6,943,730$ 7/1/2023 Monarch/ BkOZK 973,736$ 2025 10,635,547$ 2035 Malfeasance at conversion none Yes Yes 15 Goose Creek Crossing Staunton, VA South Creek Development 90%none 4/1/2021 Preclosing M1 Bank 300,000$ 214,164$ 7/20/2021 16 Oak Terrace Suffolk, VA South Creek Development 90%none 4/1/2021 Preclosing M1 Bank 375,000$ 214,164$ 7/20/2021 17 Milton Milton, FL Timshel Development 100%none 4/1/2021 Preclosing M1 Bank 550,000$ 523,240$ 8/11/2021 18 Albemarle Landing Albemarle, NC South Creek Development 100%none 5/1/2021 Preclosing M1 Bank 754,310.00$ 569,454.03$ 9/4/2021 19 Woodfield Landing Havelock, NC South Creek Development 100%none 5/1/2021 Preclosing M1 Bank 340,280.00$ 306,199.21$ 9/14/2021 20 Pegram Landing II Lewisville, NC South Creek Development 100%none 5/1/2021 Preclosing M1 Bank 314,002.00$ 209,547.32$ 9/14/2021 21 Rock Quarry Raligh, NC South Creek Development 100%none 5/1/2021 Preclosing M1 Bank 743,591.00$ 611,643.37$ 9/16/2021 22 The Trails at Abilene Abilene, TX Generations Housing 100%none 2/24/2021 Preclosing M1 Bank 500,000.00$ 345,444.07$ 9/18/2021 23 Westview Terrace Spartanburg, SC South Creek Development 100%none 6/1/2021 Preclosing M1 Bank 400,000.00$ 152,246.50$ 12/8/2021 24 Harmony at Stonecrest Stonecrest, GA Timshel Development/JPM 60%Outlook Development/Parent Development5/1/2021 Preclosing M1 Bank 625,000.00$ 92,257.00$ 12/8/2021 25 Rio Mercado Apartments Tucson, AZ Rio Mercado Corporation 49%Rio Mercado Corporation 1/7/2021 Construction M1 Bank 4,500,000.00$ -$ 1/31/2023 AHP 500,000$ 2028 11,124,130$ 2036 N/A none Yes Yes *Guarantees are joint and several. Each guarantor is responsible for their prorata share, based on ownership, of any guarantee amount Page 359 of 364 Project Name City, State Units Type of Financing LIHTC %Subsided? Legacy Trails of Lindale Lindale , TX 76 LIHTC Equity + Traditional Construction & Perm Loan 9%No Tranquility at Griffin Griffin, GA 120 LIHTC Equity + Traditional Construction & Perm Loan 4%No Harmony at Conyers Conyers , GA 122 LIHTC Equity + Traditional Construction & Perm Loan 4%No Legacy Trails of Decatur Decatur, TX 70 LIHTC Equity + Construction Loan + USDA 538 9%No Harmony at Covington Covington, GA 122 LIHTC Equity + Traditional Construction & Perm Loan 4%No Oklawaha Village Hendersonville, NC 78 LIHTC Equity + Construction Loan + USDA 538 9%No Pegram Landing Lewisville, NC 60 LIHTC Equity + Traditional Construction & Perm Loan 9%No Woodfield Cove Havelock, NC 72 LIHTC Equity + Traditional Construction & Perm Loan 9%No Heritage Estates of Huntsville Huntsville, TX 48 LIHTC Equity + Traditional Construction & Perm Loan 9%No Estates at Rockwell Rockwell, OK 68 LIHT Equity + Construction Loan + HUD 221(d)(4)9%No Estates at Shiloh Dallas, TX 264 LIHTC Equity + Construction Loan + Freddie Mac 4%No Heritage Heights at Abilene Abiliene, TX 48 LIHTC Equity + Traditional Construction & Perm Loan 9%No Heritage Heights at Big Spring Big Spring, TX 66 LIHTC Equity + Traditional Construction & Perm Loan 9%No The Heights at Owen Tech Austin, TX 174 LIHTC Equity + Traditional Construction & Perm Loan 4%No Rio Mercado Apartments Tucson, AZ 107 LIHTC Equity + Traditional Construction & Perm Loan 4%No Harmony at Stone Mountain Stone Mountain, GA 118 LIHTC Equity + Traditional Construction + Freddie Mac 4%No Tranquility at Hope School Marianna, FL 30 Traditional Construction + Freddie Mac NA No Promenade at Grande Park Weeki Wachee, FL 80 LIHTC Equity + Traditional Construction & Perm Loan 9%No Hill Tide Development / Hill Tide Ventures Prior Experience Page 360 of 364 S i t e P l a n P a g e 3 6 1 o f 3 6 4 View south along Jefferson Davis Highway View north along Jefferson Davis Highway View west along Dwight Avenue View east along Dwight Avenue View east along Myron Avenue View south from Myron Avenue Site Photographs - Bellwood Crossing Page 362 of 364 Subject site Subject site Subject site Subject site Subject site Subject site Page 363 of 364 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 26, 2021 Item Number: 20.A. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on June 23, 2021 at 2:00 p.m. in the Public Meeting Room. Attachments: None Preparer:Sara Hall, Clerk to the Board of Supervisors Approved By: Page 364 of 364