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2011-10-12 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~, Meeting Date: October 12, 2011 Item Number: 2.A. Subiect: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Attachments: ^ Yes Title: Assistant County Administrator No # ~~0~1~1 County Administrator's Top 40's List I. Critical Proiects/Activities 1. Airport Entrance Improvements 2. Amelia Reservoir Project 3. Community Risk Analysis/Emergency Service Coverage 4. Countywide Comprehensive Plan/Public Facilities Plan 5. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (formerly Cloverleaf Mall) -Groundbreaking 10/25/11 - Streetscaping 6. GRTC Service 7. Irrigation Policies/Demand Management for Water Use 8. Mass Grading Ordinance 9. Recycling Committee Recommendations 10. Private Sewer Treatment Facility 11. Sports Quest 12. Total Maximum Daily Load (TMDL) Presentation to Board 13. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property -Construction began May, 2011 14. Utilities Policies and Managed Growth II. Ong oing Proiects/Activities 1. 2011 Legislative Program -adopted 11/19/10 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Citizen Budget Advisory Committee 9. Efficiency Studies -Countywide 10. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department - Recovery Zone Bonds 11. FinanciaUBudget Issues 12. Fort Lee Expansion 13. Hydrilla Issue 14. Joint Meetings of Board of Supervisors/School Board 15. Magnolia Green CDA 16. Meadowville Interchange -Groundbreaking 11/2010 17. North American Project (at Rt. 288 and Rt. 10) eoo®oz Updated 10/6/11 County Administrator's Top 40's List III. 18. RMA Work Group 19. RRPDC -Large Jurisdiction Committee 20. RRPDC -Transportation Strategies Work Group (work on hold) 21. Sports Tourism Plan Implementation 22. UASI (Regional) Completed Proiects/Activities 1. Board's Appointments Process - 8/2008 2. Bow Hunting Restrictions - 2/24/2010 3. Business Climate Survey - 7/2008 4. Business Climate Survey - 4/2010 5. Business Fee Holiday (Extension) - 9/2010 6. CBLAB Discussions -12/2009 7. Census 2010/Redistricting - 6/2011 8. Chesterfield Avenue Enhancements Phase 1 - 5/2011 9. Citizen GIS - S/2010 10. Citizen Satisfaction Survey -12/2008 11. Citizen Satisfaction Survey - 12/2010 12. COPS Grants 13. DCR Erosion & Sediment Control Program - 3/11/11 14. Efficiency Studies -Fire Department and Fleet Management - 6/2008 15. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 16. Electronic Message Centers - 9/2011 17. Electronic Signs -1/2010 18. Board's Emergency Notification Process 19. Employee Health Benefits -Contract Rebid - 8/2011 20. FinanciaUBudget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 21. 457 Deferred Comp Plan (Approved) 22. Hosting of Hopewell Website 23. Impact Fees for Roads - 9/2008 24. In Focus Implementation - Phase I - 8/2008 25. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 26. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 27. Jefferson Davis Streetscape Project - S/2010 28. Leadership Exchange Visits with City of Richmond 29. 2011 Legislative Program - 3/2011 30. Low Impact Development Standards 31. Meadowdale Library -11/2008 32. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 33. Minor League Baseball (new team) - 2/2010 ®~®®(~3 2 Updated 10/6/11 County Administrator's Top 40's List 34. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 35. Planning Fee Structure (General Increases) - 6/2009 36. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 37. Planning Fees (Holiday for Commercial Projects) - 8/2009 38. Police Chase Policy (Regional) - S/2010 39. Postal Zip Codes -Changes approved 4/2011, LISPS date of implementation 6/2011 40. Potential Legislation -Impact Fees/Cash Proffers -1/2009 41. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 42. Property Maintenance -Rental Inspection Program 43. Public Safety Pay Plans Implemented (Phase I) - 9/2008 44. Redistricting 2011 Calendar/Process Report 45. Regional Workforce Investment Initiative 46. Results of Operations -11/19/2010 47. Sign Ordinance 48. Southwest Corridor Water Line - Phase I - 7/2008 49. Sports Tourism Plan -1/2010 50. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 51. Streelight Policy -12/1/10 52. Ukrops Kicker Complex -soccer fields -Opened 8/2009 53. Upper Swift Creek Plan (Adopted) - 6/2008 54. Upper Swift Creek Water Quality Ordinances 55. VDOT Subdivision Street Acceptance Requirements - 7/2009 56. VRS Benefits for New Employees - 7/2010 57. Walk Through Building Permit Process -10/2009 58. Water Issues/Restrictions 59. Website Redesign - 6/2009 60. Wind Energy Systems - 3/10/2010 61. Wireless Internet Access in County Facilities - 9/2008 62. Watkins Centre 63. Woolridge Road Reservoir Crossing Project - 5/2010 3 Updated 10/6/11 ~_,~ ~¢~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 12, 2011 Item Number: 5.A. Subject: Resolution Recognizing Captain Richard M. Matiak, Jr., Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Captain Richard M. Matiak, Jr. retired from the Fire and Emergency Medical Services Department on September 1, 2011, after providing more than 26 years of dedicated service to Chesterfield County. Preparers Edward L. Senter, Jr. Title: Attachments: ^ Yes ~ No Fire Chief RECOGNIZING CAPTAIN RICHARD M. MATIAK, JR. UPON HIS RETIREMENT WHEREAS, Captain Richard M. Matiak, Jr. retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on September 1, 2011; and WHEREAS, Captain Matiak attended Recruit School #15 in 1984 and has faithfully served the county for more than 26 years in various assignments, as a firefighter at the Midlothian, Wagstaff and Airport Fire and EMS Stations; as a lieutenant at the Clover Hill Fire and EMS Station; and as a captain at the Winterpock and Phillips Fire and EMS Stations; and WHEREAS, Captain Matiak served eight years as motor pump operator and program evaluator; and WHEREAS, Captain Matiak faithfully served on the Hazardous Incident Team for more than 23 years; and WHEREAS, Captain Matiak served on the departmental apparatus engine committee and helped to write the specifications for future equipment purchases; and WHEREAS, Captain Matiak served on the departmental promotional committee, identifying and defining the educational components, knowledge, skills and abilities required of future supervisors; and WHEREAS, Captain Matiak served on the departmental 800mhz radio committee and trained other members in the organization on the features and functions of the new radio system; and WHEREAS, Captain Matiak was awarded a Life Save Award for the heroic action displayed on August 30, 2004, when he participated in the rescue of occupants trapped in a collapsing building at Falling Creek Apartments as a result of flood waters produced by Tropical Storm Gaston; and WHEREAS, Captain Matiak was awarded a Unit Citation in 2005 and an EMS Unit Citation in 2006 for his actions involving the extrication of and patient care to multiple citizens involved in serious vehicle crashes; and WHEREAS, Captain Matiak was awarded an EMS Unit Citation in 2006 for his actions resulting in successful resuscitation of a teenager who went into cardiac arrest after playing a high school sport. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of October 2011, publicly recognizes the contributions of Captain Richard M. Matiak, Jr., expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Captain Matiak, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 12, 2011 Item Number: 6.A. Subject: Work Session - Community Services Board Presentation County Administrator's Comments: County Administrator: Summary of Information: On behalf of the Community Services Boar Chesterfield Community Services Board will numbers served, funding streams, revenues highlights and challenges. The impacts behavioral health services will also be Supervisors' information. Preparers Debbie Burcham Attachments: ^ Yes ~ No # ~~ LAC X07 d, the Executive Director of review information concerning and expenditures, and agency of the Healthcare Reform on reviewed for the Board of Title: Executive Director ~~ w ;; ~' 1I r. :. 00001 ®oaoss ooaozs ~o®o~~ ~~ 1~ ~., > CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 12, 2011 Item Number: 8.A.1. Subject: Nomination and Appointment of Directors to the GRTC Transit System Board of Directors and Authorization to Elect Directors at the GRTC Annual Meeting County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to nominate and appoint three directors to the GRTC Board for a one-year term and authorize the County Administrator or his designee to appear at the GRTC annual meeting to vote for the directors appointed by the Board and by the Richmond City Council. Summary of Information: GRTC is a publicly-owned corporation which was formed to provide public transportation services in the Richmond regional area. Chesterfield County and the City of Richmond each own 50°s of the GRTC as its two sole shareholders. GRTC is governed by a six-member board of directors, three appointed by the Chesterfield Board of Supervisors and three by the Richmond City Council. A current membership list is attached. The terms for the county's current GRTC Directors, (Daniel R. Smith, David Matthews and Gary Armstrong), will expire on October 19, 2011. Mr. Smith, Mr. Matthews and Mr. Armstrong have agreed to continue to serve, if reappointed, and have submitted an application. The Board received a total of 12 applications for appointment to the GRTC Board. Under the GRTC by-laws, Preparers Louis G. Lassiter Title: Assistant County Administrator Attachments: ^ Yes ^ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) the Board may reappoint the current directors to the next term or may appoint new directors. There are no eligibility requirements to serve as a director on the GRTC Board. Board members concur with reappointment of the current directors. Directors are appointed each year for a one-year term beginning in October. The Board is requested to consider nominees for appointment to the GRTC Transit System Board of Directors. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. The GRTC Articles require the county and the City of Richmond, as GRTC's shareholders, to vote at the annual meeting for the three directors appointed by the other jurisdiction. The Board should, therefore, also authorize the County Administrator or his designee to appear at the annual meeting and vote on behalf of the county for the GRTC Directors. Recommendation: Staff recommends the Board: 1) Nominate/reappoint Daniel R. Smith, David Matthews and Gary Armstrong to serve on the GRTC Board of Directors. 2) Authorize the County Administrator or his designee to appear at the annual meeting and vote on behalf of the county for the GRTC Directors appointed by the Chesterfield County Board of Supervisors and by the Richmond City Council. GRTC TRANSIT SYSTEM BOARD OF DIRECTORS CURRENT MEMBERSHIP Linda G. Broady-Meyers, Board President/Chairman (City of Richmond) Daniel K. Smith, Board Vice Chairman (Chesterfield County) James M. Johnson, Board Secretary/Treasurer (City of Richmond) Sheila Hill Christian, Director, (City of Richmond) David W. Mathews, Director (Chesterfield County) Gary Armstrong, Director (Chesterfield County) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~d Meeting Date: October 12, 2011 Item Number: 8.6.1 .a. Subject: Acceptance of a Grant Awarded by the United States Department of Justice for the 2011 Intellectual Property Enforcement, Training and Technical Assistance Program County Administrator's Comments: County Administrator: Board Action Requested: Accept and appropriate the award from United States Department of Justice 2011 Intellectual Property Enforcement, Training and Technical Assistance Program in the amount of $197,690 and authorize the County Administrator to execute all documents. Summary of Information: The Chesterfield County Police Department has been awarded a $197,690 federal grant from the US Department of Justice 2011 Intellectual Property Enforcement, Training and Technical Assistance Program. The funding will be used to purchase equipment, training and overtime to enhance the police department's ability to identify and arrest intellectual property crime perpetrators. There are no matching fund requirements with this award. The recurring costs associated with a limited amount of grant funded equipment will be covered in the Police Department's yearly operating budget and is expected to be minimal. Preparer: Colonel Thierry G. Dupuis Preparer: Allan M. Carmody Title: Chief of Police Title: Director of Budget and Mana__ e Attachments: ~ Yes ^ No # 000033 CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ~~, AGENDA Meeting Date: October 12, 2011 Item Number: 8.B.1.b. Subject: Authorize the Receipt and Appropriation of Grant Funds from the Edward Byrne Memorial Justice Assistance Grant (JAG) for Chesterfield County County Administrator's Comments: County Administrator: The Board of Supervisors is requested to receive and appropriate $91,228 in grant funds from the Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $91,228 to support the operations of the Dual Treatment Track program in the Community Corrections department. Summary of Information: The Board of Supervisors is requested to accept and appropriate $91,228 in grant funds under the Edward Byrne Memorial Justice Assistance Grant (JAG) program to support the operations of the Dual Treatment Track Program in the county's Community Corrections department. The Dual Treatment Track (DTT) is a pretrial, jail diversion program, intended to provide treatment services and supervision to individuals who face not only substance abuse issues, but who have also been diagnosed with a mental health challenge. Throughout the program's history, county staff has vigorously pursued and routinely obtained outside funding to help support the cost of the program. The JAG funds included in this award would provide financial support for an existing staff member who would provide supervision, conduct drug and alcohol tests and report to the court about an individual's progress. The JAG grant described here does not create any additional positions and does not require any local match. Preparer: Sarah C. Snead Title: Deputy County Administrator Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: ~ Yes ^ No # 00003 CHESTERFIELD COUNTY ~~`'', BOARD OF SUPERVISORS Page 1 of 2 i AGENDA mr Meeting Date: October 12, 2011 Item Number: 8.B.2. Subject: Resolution Supporting the Installation of Signs Advising of an Additional Maximum $200 Fine for Exceeding the Posted Speed Limit in the Queensmill and Cedar Crossing Subdivisions on Kingscross Road and Lady Ashley Road County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends the Board adopt the attached resolution requesting the Virginia Department of Transportation (VDOT) to install signs advising of an additional maximum $200 fine for exceeding the posted speed limit in the Queensmill and Cedar Crossing subdivisions on Kingscross Road and Lady Ashley Road. Summary of Information: Section 46.2-878.2 of the Code of Virginia was revised in 1999 to allow additional fines, up to a maximum of $200, for exceeding the speed limit in a residential district where indicated by appropriately placed signs. (Continued next page) Preparers R.J.McCracken Title: Director of Transportation Attachments: ^ Yes ^ No # QQQ®35 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) On June 17, 1999, the Commonwealth Transportation Board adopted "Policy and Procedures" for processing requests for the increased maximum fine. The "Policy and Procedures" require the county to provide a resolution to the local VDOT Resident Engineer requesting installation of the signs, identifying the neighborhood and the specific roadway(s) where the signs are to be installed, confirming that the roadway(s) meet the criteria for posting, notifying VDOT that a speeding problem exists, and indicating that the increased maximum fine has community support. In 2008, several roads in the Walton Park and Queensmill subdivisions were posted with the increased maximum fine. See attached map. The County Transportation Department has received a request from the Queensmill Civic Association to support the installation of VDOT signs advising of an additional maximum $200 fine for exceeding the posted speed limit on two other streets. Kingscross Road and Lady Ashley Road in the Queensmill and Cedar Crossing subdivisions meet VDOT's criteria for installation of the signs indicating the increased maximum fine. Recommendation: Staff recommends the Board adopt the attached resolution requesting the Virginia Department of Transportation to install signs advising of an additional maximum $200 fine for exceeding the posted speed limit in the Queensmill and Cedar Crossing subdivisions on Kingscross Road and Lady Ashley Road. District: Midlothian 000036 WHEREAS, the Chesterfield County Board of Supervisors has received a request from the Queensmill Civic Association to install signs on Kingscross Road (Route 1388) and Lady Ashley Road (Route 3500) indicating a maximum additional fine for speeding of $200, in addition to other penalties provided by law; and WHEREAS, Kingscross Road and Lady Ashley Road are local residential streets with a posted speed limit of 25 mph; and WHEREAS, the Virginia Department of Transportation collected speed data in Queensmill indicating that a speeding problem exists; WHEREAS, the Queensmill Civic Association has indicated that the increase fine has community support. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors requests the Virginia Department of Transportation to install signs advising of an additional maximum $200 fine for exceeding the posted speed limit on Kingscross Road and Lady Ashley Road. 00003 N Roads currently pasted with an additional fine for speeding w-~ ~~ ..E ~ ~ ~ ~ ~ Roads now proposed for posting s ~d~o~ f J .--^...,, 1 hi _ ~I ~ ~x~o , ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 12, 2011 Item Number: 8.8.3. Subject: State Road Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state roads acceptances. Summary of Information: Clover Hill District: Elm Crest and Ashley Village at Elm Crest Dale District: Fuqua Farms Section F Matoaca District: Willow Creek Section 2 Preparers Richard M McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No # (~00®39 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -ELM CREST and ASHLEY WOODS AT ELM CREST DISTRICT: CLOVER HILL MEETING DATE: October 12, 2011 ROADS FOR CONSIDERATION: ELM CREST DR LEONARDS RUN DR LEONARDS RUN PL TWIN CREST DR Vicinity Map: ELM CREST and ASHLEY WOODS AT ELM CREST O~ 2 ~ HIXSON PL x ~ _ ~ ~ ~ c~~ ~ ~ w ~' o 0 ~ ~ BERRAND RD RED, ~ ~ O ~ ~ ~C J y O< a ~ C <. F E ~ ~ ONAR S RUN DR ~ O O ~ SMOKETREFDR z N UPPER A QPOO~ o~ ~~Q- C) 9l Qom' Produced By Cheetefield County GIS 000040 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -FUQUA FARMS SECTION F DISTRICT: DALE MEETING DATE: October 12, 2011 ROADS FOR CONSIDERATION: DURRETTE DR Vicinity Map: FUQUA FARMS SECTION F 0 ~ ~~~~p, TRD ? Ca ON y c Q ~ ~ o ~ ~m ~' ~ -~ o D~ ~ m MCHOw SA~DA~E DR q R~ ~ ~ o 2 R ~ ~- oR woo Ut/A~WORTH DR = DUR ETTE DR ~0 C EHAMpTON DR OK Z N CLOD ELTER DR m m X ~ O CT T ~ ~ ~, BELLB OOK DR p m o ~ ~ 2 C~ ~ O WANNEE WAY SHILLCU T RD .~ ..~ z ~ ~ G7 ~ m -~ R, ~ z ~ p 70 o p ~ m z z -a o Produced By Cheeterfleld County GIS 000041 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -WILLOW CREEK SECTION 2 DISTRICT: MATOACA MEETING DATE: October 12, 2011 ROADS FOR CONSIDERATION: AVENING RD CHURCH POINT RD LAMBERTS CREEK LN WILLOW HILL LN WILLOW HILL LP Vicinity Map: WILLOW CREEK SECTION 2 _„" ti o~ '` ~ ~~ ~ 00 1~~ G~<u~ ~qY SUMMEC~' O~~ ~~4~ p< SGT p PL 2 ~ ~~RSEDGE TER ~ d0 SUMMER C!~ Yv yZ SpR~ti cT s~ ~ "- c CFORO P KW Y 'Li,~~RC[ I FF < ~<u ~e TER J~ 5 G~/ WILLOW HILL CT WI[[pW HILL LN U Q ~ ~ 2 J ~ m Y _~ G~ \~ ~ w Z QO '' U z ooQ , G~ o AscoTDR [OryGTOW,y O,p O~ f ~N (/ Qv 0 0 t~`,p OQ-G O~ 5 )P~~ ~~ PR~NG~c ~'~, ' KD Ky`~ m o ~ NO F- 4~ ~ % ENS~~~ Ro ~l N ~~ Mp,RKET yo ~~ST ~ RD c~~~T ROWTR~~ ~~ LAVENHAM LN ml B R .c~ZO~ey~P O ~ ~!i ~ D R~ F 3 _O ~ z[OOP CT ~ 2 Gee` f~ z '` 0 5 NE ~ F G`r ~ti~ ~ J WS a OR ~o [OSSOMP~- ~~~ -`G 20 P U ---~~ ~Q- TEALBY DR cry s~ qti A~ Or~~F ~O Produced By Cheeterfleld County GIS CHESTERFIELD COUNTY _ ~~``; ~ BOARD OF SUPERVISORS Page 1 of 1 ,x, AGENDA Meeting Date: October 12, 2011 Item Number: 8.8.4. Subject: Request Permission for a Proposed Fence to Encroach Within an Eight-Foot Easement Across Lot 6, Haywood Village Section A at Charter Colony County Administrator's Comments: County Administrator: Grant Patrick Ding-Cheung Yu permission for a fence to encroach within an 8' easement across Lot 6, Haywood Village Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: Patrick Ding-Cheung Yu has requested permission for a proposed fence to encroach within an 8' easement across Lot 6, Haywood Village Section A at Charter Colony. This request has been reviewed by the Utilities Department, Environmental Engineering and Comcast Cablevision. The existing Swale will not be affected. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # n0004~ VICINITY SKETCH Request Permission for a Proposed Fence to Encroach within an Eight Foot Easement Across Lot 6, Haywood Village Section A At Charter Colony N Chesterfield County Department of Utilities w -` ~. E s 1 Ucl - N6b7 Ret 000044 THIS PLAT WAS PREPARED WITF~UT THE BENEFIT OF A TITLE REPORT AND MAY BE SUBJECT TO EASEMENTS OF RECORD WHICH ARE NOT SHOWN ON THIS PLAT. THE SUBJECT PROPERTY SHOWN HEREON APPEARS 'TO BE LOCATED IN. o `~ ZONE 'C' AS GRAPHICALLY SHOWN ON THE FLOOD INSURANCE RATE MAP COMMUNITY PANEL NUMBER 510035 0022B. EFFECTIVE DATE+ MARCH 16, ~ s ~ 1983. THIS SURVEYOR MAKES NO GUARANTEES AS TO THE ACCURACY OF 'r N ~ god a THE ABOVE INFORMATION. THE LOCAL F.E.M.A. AGENT SHOULD BE z ~ ~, CONTACTED FOR VERIFICATION, d ~p A G, UNDERGROUND POWER & TELEPHONE w ° v gp a N Zc~^ BERKLEY VILLAGE SECTION A at CHARTER COLONY XXXX - FENCE PB.168 PG.89-93 LDT 35 / LOT 34 LICENSED AREA N ~ .. .. AGGREGATE ._ CONCRETE PATId t o K ~ c o .~ x 0 o in ^ c LOTS a A/c +rxxx[ ~ l09' LOT 7 0 ~ w b TWO STORY c BRICK & FRAME c No. 14331 y 100% COMPLETE "r Q i AGGREGATE ~ . CONCRETE ' a • ~ • :a } / 10.8' DRIVE & WALK • : 25 9' a- v °' a ~ ~ ARD 7EL. PED. ~ LIGHT TE C • • ~- R HATER ME ~ i ~ CABLE TV BOX S75.50'00'E 91.00' ~- 921.73 FT. TO THE E/L EXTENDED COLONY OAK ~ti CHARTER LANDING DRIVE Latie 44' R/W _ Patrick Ding-Cheung Yu [TH HRADER a 14331 Charter Landing Dr I.ic. No. 2070 r_ p~ _ / ~ ~ DB. 9226 P6.93 O .f/~w~ o PIN: 723705898700000 "^~"" PIiYSICAL YOUNGBLOOD, TYLER & IMPROVEMENTS DN ASSOCIATFS. P. C. LOT 6 CIVIL ENGINEERS, PLANNERS HAYWO~D VILLAGE 7309~HANOVERUGREENRDRIVE SECTION A P.O. BOX 517 MECHANICSVILLE, Va. 23111 AT CHARTER CQLONY DATE+AUGUST 15, 2011 SCALE+ 1' = 30' MIDLOTHIAN DISTRICT CHESTERFIELD CGUNTY, VIRGINIA DRAWN BY:17110 CHECKED BY+ KEITH A. SHRADER L.S. OONER+ BELINDA YU JOB No. 17,402 CHESTERFIELD COUNTY ~ ~ _ y ``,~ ~ BOARD OF SUPERVISORS Page 1 of 1 ~, ~ AGENDA Meeting Date: October 12, 2011 Item Number: 8.8.5. Subject: Request to Quitclaim a Variable Width Water Easement Across the Property of Fern Springs LLC County Administrator's Comments: County Administrator: Board Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a variable width water easement across the property of Fern Springs LLC. Summary of Information: Fern Springs LLC has requested the vacation of a variable width water easement across its property as shown on the attached plat for the development of Walgreens at Iron Bridge Road. This request has been reviewed by the Utilities Department. Approval is recommended. District: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~®046 VICINITY SKETCH Request to Quitclaim a Variable Width Water Easement Across the Property of Fern Springs LLC 1 LL R`Ra s~~4 \ 'C ~ ~' 0 ti c W ~ r ~ ~ ~ sr c°j~~ ~T~s~- l~ ` ~ ~ Mr s ,.004 ,n o ~ ~ ~ ~ ~ ~ m ~ s z m m Cp MD~S P k m S~ f r s MBA Water Easement to be Quitclaimed ~~R~~~~ \ ~ p. Gk's \ g~ ~ E N Chesterfield County Department of Utilities W ~E $ I hcl - 666.E Re t O o 0 0 ~~ J1C200b~000006B6.00W KeIMBU SMT C0600bBS OfW~LSrW-W1A-AC 200&08-06. }~ w T J~ ~`, ~~~~~~8~~ €~ n ~ ~u I ~~~~ I v q ~ ~ I ~ ~2 ~, w i 1 ~ ``~,~ ~, I ~~ ~ ~ ~ •- i ~ ooN~ ~ ~ ti~,~4 ~ . ~ `o _ 1 `b1 ~ I ~ \~ ~~Z R~~ s N tf I~i \ 7 ~ O / ~ I ~ ~\ II \ ~~~ 1^ \ ~ o \ \ ~i ` \ \ N ,~ \ ~ • n !3 ` ~ 2 ~ \~ \ •~ .. v ~ \ \• ~ ~ \ ~ GID`~y/ `o \ \\ \\ \ \ ~ \ \ \ \ ~~ \ \ ~ yq \ \ ~ 1 ~ z \ 3jsY1 \\ $ \\\ \\~ o~ \ \ ~ m~ \ \ ~ +~ 496 4' (Ap 9) 1 ly 6S• s~\ `S~ fA Ig 1 \ ~+lr~~' y s~rutww ~s~ao• ~ ~~ ~ ~ ~ o 1 ~ ~ tia ~e ~ ~~ ~ ~ ~ ~~~~~~ ~~\ ~~\ v~ c; ~~~~ K ~ $ ~ ~ ~ ~ ~ it tl• ~y~L \ i ~ ~~ o~ 1 ~ ~ PLAT SHOrvINGAPUBLICDRAINAGE ;,~~~g ~~fpa z~P~~ ~~ ~ ~~~~ !~ m ~ ~ ~ ~ ~ } EASEMENT. A SEWER EASEMENT. A VARIABLE 8 ¢ ~ ~ • O ~ - ~ 8 ~ WIDTH WATER EASEMENT, AND A VARUIBLE ~ ~? ~ ~ 's ~ ~~ ~ eSi '~ ~In 1 ~ ~ g WIDTHINGRESS/EGRESSEASEMENTCROSSWG ~ ~ ~ ~~ ~~~ ~~p 4 ~ ~~p vt o KK ~ THE LANDS OF MYERS FASMIL~PARTNERSHIP LP. 555 ~ ~ ~ ~ a r, ~ ~g t 9 ,~ 4 ~ ~ ~ ~ CHESTERFIELD COUNTY, VIRGINIA B ~ 3 ~~~0~~ - CHESTERFIELD COUNTY '' 4` BOARD OF SUPERVISORS Page 1 of 1 ~~,~~~ AGENDA Meeting Date: October 12, 2011 Item Number: 8.6.6.a. Subject: Acceptance of Parcels of Land Along County Line Road from JMS Investments, LLC County Administrator's Comments: County Administrator: rd Accept the conveyance of two parcels of land containing a total of 0.557 acres along County Line Road from JMS Investments, LLC and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # UO®®4`) VICINITY SKETCH Acceptance of Parcels of Land along County Line Road from JMS Investments, LLC Powhatan County Parcel III to be dedicated-0.064 Acres rp o yf~ kF ~ T 6~~ Parcel I to be dedicated-0.493 Acres COUNT LI E RD N Chesterfield County Department of Utilities w -e s 1 Ircl - 866.E Re t ~0~~~~ t ~ $ YINMJMN AINlIW Q73L1M31S3HJ m O t 8 a g ~~ }~ l~sro Nn~uoiain ~ f R T a~ E ~~ ~ ~~ S ~~ ~ ~g O731.~2131S3H0 30 .UN110O 3Hl Ol ~ $ ~ £ o j ~ $ 031t+JIO3O 38 Ol ONVI 30 S~3O21Nd ~ ~ a ~ ~ ~ ~ ~ ~ o ~~~~ ?;~~~ ;~? !~~~ 3321H1 DNIMOHS 1V7d O371dWOO ~` ~ I N r `~~~ J~~iy~Oy.~ ry I i h ~ °¢ _(! N ~~ '\~ I Ike w~ ~^~ ~ ~ ti~J~ ~~~ i ~'~ Q~ 'Y'O.\ ~$ tim F. ~~o I ' am ~y ~ ~~ S~ ha ~=4 ~ ry ,}~~ ~ I 00 _ _ _ sJ W o ~ ^ ~' .lB9tt -~, .a ~ ~ry 3iots.~~v I c• 1 ~ 9. ~~ ~~ ~~~~~~` ~~ ~~ I ~ y ` \ I ~ ~ I ~S~ I h Q W r. I ~W~~~~ ct ~~ °'i ~ y mph ~. ~~n i Z~9~ `~~~~ 2~~~ ~ ~ ~~~~j o~g ~ ~ ~~~ I O~3 ~~i ~ ~~ ~ ~ ~ ~3~ ~ ~ as n ~ \ ~ 'fi'r \ $~~~ ~~ ~~X ~ ~~ ~ ~ i" ~1 ~ ~C y O'~., .JY ~'~" ,F IJ \ ~ f 4r .`vo9~ , K ~ i r,~~ ~~ ~ ~'y ~ ~ ~~ ~ I ~ N~ 99 h ~ b~\ ~ 1 Yly~g, ~\ Wry ~ ~ ~ it ~y \ `~T~. ~ ~; ~ I -~ ~~~~ Q~ ~~$~ ~k ~~~~~ ~~~~~ a ~e~~ ~~~~~ ~~~~g ~~~ x~~ ~~~g ~~~;ha~~~,;~ ~h~h"~h~m'~O_b ~~ w-~wwwwwwr~r.~~ ,`N~,`Q' ~ OOh~h;'S ~~~~~~~b~~~n O M f f h f 222222 2 0 0 II a a m ~. ~ ,. ~ e ~~~0 Y7 ^ pdxen ~ ~ ~ Ys '-uoa 8 000051 - CHESTERFIELD COUNTY ' '`~ ~ _`', ~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: October 12, 2011 Item Number: 8.B.6.b. Subiect: Acceptance of a Parcel of Land Along County Line Road from Oakbridge Corporation County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.108 acres along County Line Road from Oakbridge Corporation and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 000052 VICINITY SKETCH Acceptance of a Parcel of Land along County Line Road from Oakbridge Corporation Powhatan County ,o o ~~~ kF T6 7~ Parcel II to be dedicated-0.108 Acres COUNT LI E RD N Chesterfield County Department of Utilities W ~ -E $ I Irol -666.E Ret 00.0053 cosy 4 ~; .. b~A $p~ ` p6 O p ~0~~ o $ _~ ~~~ai 11 ~ o obm~wina 4C.i~~ Qp~p~~ ~ ~ MM~tMM ~ ~ ~- IlV a ~. ~~~~ A A ~~ti ~ 0 0 ~~ ~ ~~~ . ~ ~ ~m 'o ° ~~ -~~ a: a 2 Pq ao \ o~ ~o ~ u~ `I \\\ ~a ~ m ~ I ~ c I ~ tim b ~ ` ~ ~ CO a i `\` `6 Giy~ \ ` I ~ \ \ \ ~ ""\_~jy~ ~ s8 QvN s `rs~ rno a~~sr ~w sr \ ~ 4xsr ~ V ,Q~ \~! ~ ;~ytS i ~9JJ~ ~ O~ T i O O g-~,q~ {~ .gym, ~O ~ c ~~ ~yr'„ ~~~~ °~\ ~ ~ ~ p I~ R'^ \~ \ q"'o m~ Apy 2 ` ~.P. ` ~^~i2 ~6 ~4~6 ~ ~ ~ mym H ~ I u~i \~ ti. •sr. ~a3 ~ g ~ a ~C~1 I ~~N t: J~ ~ ~ ~ ^I~ ~ 2 c t~ I 2 ~ O ~' ~ c3 ~ ~ v r^2 ~ I ~~ ~ ~ of\~p..~ ~$ti Sn I y ~\ ~ o$ f J N ~ ' :O o. 00 I Ai o'~ ~'^~ m ~ ~ 1, ,J ~n ' ~~ °c~ I ~ ~is f`3+ ~+ti ~ ~'v n 1$y ~~ w7o ~ ~ ~ ~4°~~ 6 „~ ~~ =7 m ~+~ !a, • ~zlC~ ~ N 2 I ?~~C ro ~ `' o~ 1 s g COMPILED PLAT SHOWING THREE q~ie {~ : ~'~ ~ ~ ~g m $ ~ ~ ~ ~ ~ PARCELS OF LAND TO BE DEDICATED 7 ~ ~ i ~8 ~ ~ ~$' O ~ ~ $ ~ ~ TO THE COUNTY OF CHESTERFlELD ~tj8~ ~~. ~~~~ ~ ~ •• p N ~ ~ ~ ~ ~ MIOL071fNN DISfRIC7 RS ~~ ~s tl q ~~ 1$ O 1 ~ CHESTERFIELD COUNi1', NRGINl4 3 O 000054 CHESTERFIELD COUNTY ~' BOARD OF SUPERVISORS Page 1 of 1 ~~;,~ AGENDA Meeting Date: October 12, 2011 Item Number: 8.6.7. Subject: Request Approval for Existing Private Sewer Services Within Private Easements Serving Properties at 17110 and 17112 Harrowgate Road and 17200 Jefferson Davis Highway County Administrator's Comments: County Administrator: Grant Robert Norris Picardat approval for existing private sewer services within private easements, and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Robert Norris Picardat has requested approval for existing private sewer services within private easements serving properties at 17110 and 17112 Harrowgate Road and 17200 Jefferson Davis Highway. This request has been reviewed by the Utilities Department. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 000055 VICINITY SKETCH Request Approval for Existing Private Sewer Services Within Private Easements Serving Properties at 17110 and 17112 Harrowgate Road and 17200 Jefferson Davis Highway Q O !~. APPROVAL FOR EXISTING PRIVATE SEWER SERVICE E RD ~RRa N Chesterfield County Department of Utilities W ~-E S 1 hcl - a16.6T ket OO ~ OS~ y,9~\ cy~ 17110 HARROWGATE ROAD ~ 17112 HARROWliATE ROAb 10' PRNATE - SEWEREASEMENT 17200 JEFFERSON DAVIS HIGHWAY 0,9//~~ V ~C ~~yl~S~~F rOCgpO R .~ ti~ ~_ ~~ z~ .~ H z J ~ ss~ .7Q ~~ ~O ,a a z Q .~ ~ ' "~ uooos~ r CHESTERFIELD COUNTY ,,., BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: October 12, 2011 Item Number: 8.B.8.a. Subiect: Set a Public Hearing Date to Consider the FY2013 Enhancement Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set October 26, 2011, as a public hearing date to consider the FY2013 Enhancement Project. Summary of Information: The Virginia Department of Transportation (VDOT) Enhancement Program is intended to integrate transportation facilities into surrounding communities and the natural environment. Projects eligible for funding include: • pedestrian and bicycle facilities • pedestrian and bicycle educational/safety activities • scenic easement/historic site acquisition • scenic/historic highway programs, including tourist & welcome centers • landscaping and scenic beautification • historic preservation • establishment of transportation museums Preparers R.J. McCracken Attachments: ~ Yes • archaeological planning and research • rehabilitation & operation of historic transportation buildings/structures/facilities • preservation of abandoned railway corridors including conversion to bike and/or pedestrian trails • inventory/control/removal of outdoor advertising • environmental mitigation (highway run-off and wildlife protection Title: Director of Transportation N~ # ooooss CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) Transportation Enhancement Projects are financed with 80 percent VDOT funds and a minimum 20 percent local match. The local match is usually provided from county funds, from other sources, and/or from in-kind contributions. VDOT staff will evaluate project applications and make a recommendation to the Commonwealth Transportation Board for inclusion in the FY2013-FY2018 Virginia Transportation Six-Year Program. Last year, VDOT allocated $30 million for enhancement projects statewide. The county requested and received $160,000 in Enhancement funds for the Falling Creek Greenway project. VDOT staff has indicated that localities should focus on completing existing projects and submit just one project for consideration. No existing projects in Chesterfield are in need of funding. As discussed previously with the Board, staff recommends following a magisterial district rotation for project selection as follows: Dale, Clover Hill, Midlothian, Bermuda, Matoaca. This year's staff-recommended project is the Coghill Road (Meadowbrook High School to Howell Drive) Sidewalk project, estimated at $475,000, in the Dale district. The application is due to VDOT on November 1, 2011. Recommendation: Staff recommends the Board set October 26, 2011, as a public hearing date to consider the FY2013 Enhancement Project and authorize the advertisement for that hearing. District: Countywide uoous~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 12, 2011 Item Number: 8.B.8.b. Subject: Set a Public Hearing Date to Consider the Appropriation of Funds for the Route 10 (Bermuda Triangle Road to Meadowville Road) Widening Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set October 26, 2011, as the public hearing date to consider and appropriate $15,875,000 in anticipated VDOT reimbursements for the Route 10 (Bermuda Triangle Road to Meadowville Road) Widening Project. Summary of Information: The Virginia Department of Transportation's FY2012-FY2017 Six Year Improvement Program includes funding for the widening of Route 10 from Bermuda Triangle Road to Meadowville Road. In order to accelerate the project, staff proposes to manage the associated design, right-of-way acquisition and construction activities for the project. A VDOT/County design/right-of-way/construction agreement, similar to those the county has executed in the past, will be necessary. Under the terms of the standard VDOT/County Project Administration agreement, the county will perform the various activities and be reimbursed by VDOT. Funds need to be appropriated to the project for anticipated VDOT reimbursement. The amount of (Continued on next page) Preparer: R.J.McCracken Title: Director of Transportation Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ^ No # QQQQ~Q CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary (continued): VDOT reimbursements which need to be appropriated by the Board, $15,875,000, is greater than one percent of the county budget; therefore, a public hearing must be held to take this action. Funding available for the project in VDOT's Six Year Improvement Program is about half the amount county staff has estimated is needed for the project. The project scope will be adjusted for the available funding. Recommendation: Staff recommends the Board set October 26, 2011, for a public hearing to consider the appropriation of $15,875,000 in anticipated VDOT reimbursements for the Route 10 (Bermuda Triangle Road to Meadowville Road) Widening Project . District: Bermuda 000061 Route 10 (Bermuda Triangle Road to Meadowville Road) Widening Project 5~ ;` o ~ .,~ ~ f% O o ~~ r ~ d ~ Z o I-95 .r co ~~ a~~ Ware Bottom lea Spring Rd } aye` a~a _~ ~ ~ ~-- { ~ ~~ ___ t ~.,mmumwr +oann rn m rf~Arp.r~ ~p vtan ~~ Proposed: County Administered, VDOT Funded Project ~ ~ ^ Underway: County Bond/ARRA Project ^ 000062 1718 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 12, 2011 Item Number: 8.B.9. Subiect: Appropriation of Funds and Authorization to Proceed with the Woolridge Road, South of Crown Point Road, Curve Improvement Project County Administrator's Comments: County Administrator: Board Action Requested! The Board of Supervisors is requested to appropriate $1,091,500 from Traffic Shed 6, appropriate $600,000 in anticipated VDOT reimbursements and authorize the County Administrator to proceed with the Woolridge Road, South of Crown Point Road, Curve Improvement Project. Summary of Information: In 2004, the county obtained approximately $600,000 in federal safety funding to address an identified concentration of accidents with injuries occurring at the curve on Woolridge Road, south of Crown Point Road. VDOT began designing the project, but stopped at the county's request due to pending subdivision development in the area and later the formation of the Magnolia Green Community Development Authority which will widen Woolridge Road to four lanes in the future. With the down turn in the economy, the subdivision and CDA have not gone forward. Accidents continue to occur on the road. Cash proffers are available in Traffic Shed 6 which can be combined with the safety funding to construct this project. (Continued on next page) Preparer: R.J.McCracken Title: Director of Transportation Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ^ No # 000063 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued Staff recommends the county take over the administration of the project. A VDOT/County design/right-of-way/construction agreement, similar to those the county has executed in the past, will be necessary. Under the terms of the agreement, the county will perform the various activities and be reimbursed by VDOT for the $600,000, but not the cash proffer funds. As detailed construction plans are prepared, staff will meet with affected property owner(s) to discuss the impacts of the project on their properties. Three (3) property owner(s) are expected to be directly impacted. A judgment will be made after the meetings as to whether a formal citizen information meeting/public hearing is needed. In either case, staff will only bring the detailed design to the Board for formal approval if there are significant concerns expressed. It is requested that the County Administrator be authorized to proceed with the customary project activities including the award of a contract up to $1,188,625 to the lowest responsive and responsible bidder. Recommendation: Staff recommends the Board take the following actions for the Woolridge Road, South of Crown Point Road, Curve Improvement Project: 1. Authorize the County Administrator to enter into the customary VDOT/County agreements/contracts, permits/mitigation agreements and surety agreements, acceptable to the County Attorney; 2. Appropriate $1,091,500 in road cash proffers from traffic shed 6; 3. Appropriate $600,000 in anticipated VDOT reimbursements; 4. Authorize the County Administrator to proceed with the design and right- of-way acquisition, including advertisement of an eminent domain public hearing if necessary; 5. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; 6. Authorize the County Administrator to proceed with the advertisement of a construction contract for the project; and 7. Authorize award of a construction contract, up to $1,188,625, to the lowest responsive and responsible bidder. District: Matoaca oooos4 woolridge Road, South of Crown Point, Curve Improvement ,T i LOCATION SHED 6 Project Location .~... Y7m11p.hoollApe OIY! >~ 11 uoooss WOOLRIDGE ROAD, SOUTH of CROWN POINT ROAD, CURVE IMPROVEMENT ESTIMATE Prelimina En ineerin $ 100,000 Ri ht-of-Wa /Estimate $ 40,000 Utili Relocation $ 60,000 Miti ation $ 0 Construction $ 1,188,625 Construction Contin enc $ 250,000 Construction En ineerin $ 52,875 Total $ 1,691,500 REVENUE Proposed Appropriation $ 1,091,500 August 24, 2011 Shed 6 Proposed Appropriation $ 600,000 August 24, 2011 VDOT Reimbursements Total $ 1,691,500 ooooss CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 12, 2011 Item Number: 8.8.10. Subject: Award of Construction Contract for Watkins Annex Park Improvements and Approval of Transfer of Funds Within the Parks and Recreation Capital Improvement Program County Administrator's Comments: County Administrator: The Board of Supervisors is requested to authorize the County Administrator to award and execute a construction contract with Dickerson Construction, L.L.C. for Watkins Annex Park Improvements in the amount of $557,637.50, appropriate $12,500 in School RFCIP and transfer necessary funds within the Parks and Recreation CIP. Summary of Information: The department has worked closely with the community, the football group that will use the fields, the Midlothian Coalition and the School Board and its tenant, Life Long Learning Institute, to develop the planned improvements at the Park. Based on the dialogue with the stake holders the project is scheduled to include the renovation of (1) lighted athletic field (160' x 360'), lighted 65 car parking lot, construction and improvements to Westfield Road, new walking trail, irrigation system, private sewer lateral and installation of electrical service to irrigation and basketball lights systems. Staff has developed a funding plan for this project over the course of recent budgets and, accordingly, no additional resources are required, though the board is requested to transfer some previously dedicated funds within Parks' CIP. Preparer: Michael S. Golden Preparer: Title: Director of Parks and Recreation Title: Attachments: ^ Yes ^ No Allan M. Carmody Director of Budget and Management ()0006`7 CHESTERFIELD COUNTY '~~ BOARD OF SUPERVISORS Page 1 of 1 ` AGENDA 1749 Meeting Date: October 12, 2011 Item Number: 8.B.11.a. Subject: Transfer $1750 from the Matoaca District Improvement Fund to the Chesterfield County School Board to Purchase Avenue Banners for Matoaca High School to Replace Those That Were Damaged or Lost During Hurricane Irene County Administrator's Comments: County Administrator: Transfer $1750 from the Matoaca District Improvement Fund to the Chesterfield County School Board to purchase avenue banners for Matoaca High School to replace those that were damaged or lost during Hurricane Irene. Summary of Information: Supervisor Durfee has requested the Board to transfer $1750 from the Matoaca District Improvement Fund to the Chesterfield County School Board to purchase avenue banners for Matoaca High School to replace those that were damaged or lost during Hurricane Irene. The County can give money to the School Board to purchase capital equipment for school facilities. The avenue banners will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must purchase the avenue banners in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director, Budget & Management 0425:86968.1 Attachments: ^ Yes ~ No # v0~~6+~3 Page 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? 2 If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeking? 4. Describe in detail the funding request and how the money, if approved, will be spent. Matoaca High School Educate Students $225.0 ~ 115Q o0 to purchase avenue banners to replace those damaged or lost in Hurricane Irene 5. Is any County Department involved in the project, event or program for which you are seeking funds? 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Matoaca High School N/A QOOO6~+ Page 2 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes ^ Is the organization non-profit? Yes Is the organization tax-exempt? Yes 8. What is the address of the applicant making this funding request? 17700 Longhouse Lane, Chesterfield, VA 23838 9. What is the telephone number; fax number, e-mail address of the applicant? telephone# 804-590-3108; fax#804-590-3022;email- Stephen_Cunningham@ccpsnet.net No No ^ No ^ Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director orvice-chairman of the organization. Signature Principal Title (if signing on behalf of an organization) Stephen G. Cunningham Printed Name 10/4/2011 Date (~00®'~~ CHESTERFIELD COUNTY `~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~,,, Meeting Date: October 12, 2011 Item Number: 8.B.11.b. Subject: Transfer $666.13 in Bermuda District Improvement Funds to the Parks and Recreation Department to Pay the Cost of Renting a Tent and Chairs and Labor Charges for the Annual Veteran's Day Ceremony at Bensley Park County Administrator's Comments: County Administrator: Transfer $666.13 in Bermuda District Improvement Funds to the Parks and Recreation Department to pay the cost of renting a tent and chairs and labor charges for staffing and cleaning the Community Building as part of the annual Veteran's Day Ceremony at Bensley Park. Summary of Information: Supervisor Jaeckle requests the Board to approve the transfer of $666.13 from the Bermuda District Improvement Fund to pay the cost of renting a tent and chairs used at the annual Veteran's Day ceremony at Bensley Park. The Parks and Recreation Department, in conjunction with the Bensley Civic Association, will sponsor the 2011 Veteran's Day ceremony on November 11, 2011 at Bensley Park to honor all military veterans. The $666.13 will be used by the Parks and Recreation Department to pay the cost of renting a tent and chairs for the 2011 Veteran's Day ceremony and pay charges related to staffing and cleaning of the Community Building. This expenditure is appropriate because it is being used by the Department to commemorate an historic event pursuant to Va. Code § 15.2-953. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Attachments: ~ Yes Title: Director, Budget and Mana eq ment 0425:84782.1 i DISTRICT IMPROVEMENT FUNDS .,.kE..a` ~ w ~`~'~ ~ ~ ~" ~ APPLICATION x ~: This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean thatyou will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? William Stubbs, Bensley Veterans Association. 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.} see attached 3. What is the amount of funding you are seeking? $666.13 4. Describe in detail the funding request and how the money, if approved, will be spent. Annual Veteran's Day Celebration (tent and chair rental, building rental, custodian and supervisor at event) Nov. 12, 2011 5. Is any County Department involved in the project, event or program for which you are seeking funds? Parks and Recreation 6. If this request for funding will not fully fund your activity or program, what other Friends of W.T. Stubbs. individuals or organizations will provide veterans, and businesses on the remainder of the funding? Jefferson Davis Highway 7. If applicant Is an organization, answer the following: Is the organization a corporation? Yes No X 0407:23380.1 00 O Q~ 2 Page 2 8. Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? Yes No X Yes No X William T. Stubbs 2707 Sherbourne Rd Richmond. VA 23237 9. What is the telephone number, fax number, e-mail address of the applicant? _(804)275-6626 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairmanldirector orvice-chairman of the organization. Signature '~ J C'y ~ f. c_ ~. ~:...., Title (if signing on behalf of an organization) ~_ Printed Name Date 0407:23380.1 ~ ©~ ®.y r - -t, '~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: October 12, 2011 Item Number: 9.A. Subiect• Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 05-0202 Project Name: Bon Air Walk Location: 1308 Buford Road Developer: 2421 W. D. LLC Contractor: 4 Behrs Excavating Incorporated Contract Amount: Water Improvements - $15,200.00 Wastewater Improvements - $16,000.00 District: Midlothian Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ~ Yes ^ No # p000'~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued 2. Contract Number: 05-0421 Project Name: Genito Towns, Section 1 Location: 11400 Genito Road Developer: Genito Towns, LLC Contractor: Excalibur Construction Corporation Contract Amount: Water Improvements - Wastewater Improvements - District: Clover Hill 3. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 4. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount District: 11-0002 Waffle House Ironbridge 11201 Iron Bridge Road WH Capital, LLC R.M.C. Contractors, Inc. Water Improvements - Wastewater Improvements - Bermuda 11-0013 McDonald's - Chester 12530 Jefferson Davis Highway McDonald's Real Estate Company Jord Construction, LLC Water Improvements - Wastewater Improvements - Bermuda $62,606.00 $77,516.00 $23,475.00 $13,994.00 $5,400.00 $4,050.00 0000'7' CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (Continued) 5. Contract Number: 11-0047 Project Name: Dollar General Location: 6730 Jefferson Davis Highway Developer: DG Chesterfield (VA) 8 Landlord LLC Contractor: R.M.C. Contractors, Incorporated Contract Amount: District: Water Improvements - $33,935.00 6. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: $35,560.00 $43,885.50 00 V O~I V Bermuda 11-0067 Heron Pointe at Swift Creek, Phase II Genito Road and Heron Pointe Boulevard Atlas VA I SPE, LLC Castle Equipment Corporation Water Improvements - Wastewater Improvements - Matoaca IAt CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 12, 2011 Item Number: 9.B. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # ®~~ V~/ f CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances October 12, 2011 of General Fund Budgeted Expenditures* FY2008 $50,945,000 7.5% FY2009 $53,495,000 7.7% FY2010 $53,495,000 8.1 FY2011 ** $53,495,000 8,3% FY2012 $53,495,000 8.2% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent **Pending outcome of FY2011 audit results (~0~0~8 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS October 12, 2011 Board Meeting Date Description Amount Balance* FOR FISCAL YEAR 2011 BEGINNING JULY 1, 2010 4/15/2010 FY2011 Budget Addition 13,169,200 17,947,388 4/15/2010 FY2011 Capital Projects (12,962,600) 4,984,788 5/26/2010 FY2011 Part of Sports Quest funding (206,600) 4,778,188 8/25/2010 Replacement generator for the IST building (290,400) 4,487,788 8/25/2010 Replacement funding to complete projects at Clover Hill (340,000) 4,147,788 Sports Complex 11/17/2010 Renovations and Additions to the Manchester Volunteer (120,000) 4,027,788 Rescue Squad (MVRS) Project FOR FISCAL YEAR 2012 BEGINNING JULY 1, 2011 4/13/2011 FY2012 Budget Addition 13,552,500 17,580,288 4/13/2011 FY2012 Capital Projects (13,352,500) 4,227,788 8/24/2011 Construction of first phase of Mary B. Stratton Park (391,735) 3,836,053 *Pending outcome of FY2011 audit results 000®'79 A W ~ U ~ o N A W N O i. ~i ~ a W ~ u ~r~r F 0 W ~ ~a F A ~ ~ C > O M M ~ O~ M O N [~ 00 ~ :Q p ~O N ~ O M i. r ~ ~ ~ ~ ~ Q ~ u ~ ~ R ~ O ~Q ~ y ~ ~ ~ " bA °.r' d . ~ N ~--i O ~--i CQ ~ A 00 ~p p ~ N Q L O ~ W ~--i O O O O O O ~ N R M M ,. ,i L M M M M M M M M O L ~ d d d y b+ CO lfl ~ 00 l~ M y G, Q~ t ~ l~ N v'~ , i, O ~ ~ O\ 00 N L O ~' ~ 69 N N N .b O i.r ~L ~+ CQ ~ a U rl o N W w 0 d 0 - a ^a o ~ ~ R ~ 3 a ~ •~' E > d p ~ C d r~i~ A ~ a1 O U .. . R A ~ ~ ~ ~ ~ U ~ p" ~~o~~~ Prepared by Accounting Department September 30, 2011 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Date Original Date Began Description Amount Ends 04/99 Public Facility Lease -Juvenile Courts Project $16,100,000 01/20 (Refinanced 10/10) O1/O1 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 03/03 Certificates of Participation -Building Construction, Expansion and Renovation 03/04 Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 10/04 Cloverleaf Mall Redevelopment Project 12/04 Energy Improvements at County Facilities OS/OS Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 05/06 Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 08/07 Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 16,596,199 1,519,567 14,495,000 11,960,000 22,220,000 124.685.766 11/21 Outstanding Balance 9/30/2011 $7,185,000 6,170,000 11/23 3,860,000 11 /24 15,130,000 10/12 16,596,199 12/17 965,407 11/24 9,350,000 11/24 7,945,000 11/27 18,710,000 85.911.606 Approved Amount ~0®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 12, 2011 Item Number: 9.C. Subject: Report on Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board No #p00082 Report of changes to the highway system of County of Chesterfield County Report Period: 08/01/2011 through 08/31/2011 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending YDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width (/t) Mileage Local Gov. Resolution VDOT Effective Date Project: Foxcreek-Primrose 2 Type Change: Addition 7327 Bumt Mills Lane 62 0.02 5/25/2011 8/9!2011 Termini: From: .26m SW of Primrose Tarry Dr., (Rt 7319) To:.28m SW of Primrose Tarry Dr., (Rt 7319) 7327 Burnt Mills Lane 44 0.25 5/25/2011 8/9/2011 Termini: From: .01 m S of Primrose Tarry Dr., (Rt 7319) To:.26m SW of Primrose Tarry Dr., (Rt 7319) Project: Magnolia Green A Type Change: Addition 7560 Bears Breech Drive 45 0.22 5/25/2011 8/10/2011 Termini: From: Great Willow Dr., (Rt 7541) To: Weeping Cherry Ln. , (Rt 7539) 7561 Fox Brush Trail 45 0.22 5/25/2011 8/10/2011 Termini: From: Great Willow Dr., (Rt 7541) To: Weeping Cherry Ln. , (Rt 7539) 7541 Great Willow Drive 45 0.09 5/25/2011 8/10/2011 Termini: From: Fox Brush TI., (Rt 7561) To: Cul-de-sac 7541 Great Willow Drive 55 0.03 5/25/2011 8/10/2011 Termini: From: .02m N of Woolridge Rd., (Rt 668) To: Bears Breech Dr., (Rt 7560) 7541 Great Willow Drive var 0.07 5/25/2011 8/10/2011 Termini: From: Bears Breech Dr., (Rt 7560) To: Fox Brush TI., (Rt 7561) 7562 Heartleaf Lane 45 0.08 5/25/2011 8/10/2011 Termini: From: Heartleaf PI., (Rt 7563) To: Cul-de-sac 7562 Heartleaf Lane 45 0.06 5/25/2011 8/10/2011 Termini: From: Weeping Cherry Ln., (Rt. 7562) To: Heartleaf PI., (Rt 7563) Total Net Change in County's Mileage 223 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Joseph Williams (804) 786-0974) UODU~3 Page 5 of 80 Report of changes to the highway system of County of Chesterfield County Report Period: 08/01/2011 through 08/31/2011 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective (ft) Resolution Date Project: Magnolia Green A Type Change: Addition 7563 Heartleaf Place 40 0.03 5/25/2011 8/10/2011 Termini: From: Heartleaf Ln., (Rt 7562) To: Cul-de-sac 7539 Weeping Cherry Lane 55 0.04 5/25/2011 8/10/2011 Termini: From:.02m N of Woolridge Rd., (Rt 668) To: Bears Breech Dr., (Rt 7560) 7539 Weeping Cherry Lane 45 0.14 5/25/2011 8/10/2011 Termini: From: Heartleaf Ln., (Rt 7562) To: Cul-de-sac 7539 Weeping Cherry Lane 45 0.05 5!25/2011 8/10/2011 Termini: From: Fox Brush TI., (Rt 7561) To: Heartleaf Ln., (Rt 7562) 7539 Weeping Cheny Lane 45 0.06 5/25/2011 8/10/2011 Termini: From: Bears Breech Dr., (Rt 7560) To: Fox Brush TI., (Rt 7561) Project: Midlothian Wood Boulevard Type Change: Addition 7564 Midlothian Wood Boulevard 50 0.23 5/25/2011 8/11/2011 Termini: From: Le Gordon Dr., (Rt 707) To: EOM Project: Stoney Glen Section 10 Type Change: Addition 5396 Beachmere Terrace 50 0.18 5/25/2011 8/8/2011 Termini: From:.03m W of Beachmere Dr., (Rt 5394) To: Cul-de-sac Total Net Change in County's Mileage 2.23 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Joseph Williams (804) 786-0974) OOOp~~. Page 6 of 80 Report of changes to the highway system of County of Chesterfield County Report Period: 08/01/2011 through 08/31/2011 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective (ft) Resolution Date Project: Stonev Glen Section 9 Type Change: Addition 5394 Beachmere Drive 50 0.17 5/25/2011 8/4/2011 Termini: From: Baltustrol Av., (Rt 5393) To: Tooley Dr., (Rt 5666) 5394 Beachmere Drive 50 0.11 5/25/2011 8/4/2011 Termini: From: Tooley Dr., (Rt 5666) To: Cul-de-sac 5667 Dampier Court 50 0.18 5/25/2011 8/4/2011 Termini: From:.01 m E of Dampier Dr., (Rt 5397) To: Cul-de-sac Total Net Change in County's Mileage 2.23 For information regrading this report, contact VDOT's Residency Administrator or Central OJjrce (Joseph Williams (804) 786-0974) 000085 Page 7 of 80 `'yl CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 12, 2011 Item Number: 14.A. Subiect: Resolution Recognizing Dr. Samuel A. Madden, Sr. on His 100th Birthday County Administrator's Comments: County Administrator: Board Action Requested: Ms. Durfee requests that the Board of Supervisors adopt the attached resolution recognizing Dr. Samuel A. Madden, Sr. on the occasion of his 100th birthday. Summary of Information: Dr. Samuel A. Madden, Sr. celebrated his 100th birthday on October 9, 2011. During Dr. Madden's lifetime, he has been devoted to both his family and the community, and has had a tremendous work ethic in support of public education in the Commonwealth of Virginia and the County of Chesterfield. Preparers Janice Blakley Title: Clerk to Board of Supervisors Attachments: ^ Yes ~ No #000086 RECOGNIZING DR. SAMUEL A. MADDEN, SR. ON HIS 100TH BIRTHDAY WHEREAS, Samuel A. Madden, Sr. was born on October 9, 1911, in Culpepper County, one of ten born to the Reverend Willis Madden and Ida Wilhoit Madden; and WHEREAS, Dr. Madden completed Culpepper grade school and Hilltop High School in Durham, North Carolina, and in 1929 he matriculated at what is now Virginia State University and graduated in 1934; and WHEREAS, he taught in public schools, and in 1937 was the Commonwealth of Virginia's supervisor of adult education; and WHEREAS, in 1942, Dr. Madden began service to his country in the U.S. Army during World War II, rising to the rank of staff sergeant; and WHEREAS, on August 30, 1941, he married Emily Katherine McDonald and from that union, now in its 70th year, they have 14 grandchildren and great grandchildren; and WHEREAS, in 1946 Dr. Madden began employment at Virginia State University, began the Department of Audiovisual Education and was president of the University Alumni Association; and WHEREAS, he entered Columbia University and received his Doctor of Education Degree and returned to Virginia State University, where he became the University Dean of Continuing Education in the 1970s, expanding the university's offerings by making extension classes available and adding night, evening and weekend classes; and WHEREAS, in 1946 Dr. Madden joined Gillfield Baptist Church, which he attends faithfully even now, every week; and WHEREAS, he assisted in founding the Petersburg Symphony Orchestra and served as president of the Symphony Board for three years and as member of the Symphony Board for ten years, during which time he was instrumental in securing funding for the orchestra from sources including the Virginia Commission for the Arts and the National Endowment for the Arts; and WHEREAS, Dr. Madden has been a member of the National Greek letter social Fraternity of Alpha Phi Alpha and has been a member of the National Alpha Beta Boule, and his participation in the Petersburg Kiwanis Club has been a source of pride for the community work he has accomplished as a member for many years; and ODd~s~ WHEREAS, he has been appointed to many statewide, regional and local boards and commissions; and WHEREAS, Chesterfield County, Virginia, is extremely proud to call Dr. Samuel A. Madden, Sr. its own; and WHEREAS, Dr. Madden's 100th birthday on October 9, 2011, is a suitable time to recognize a lifetime of devoted commitment and compassion toward his family and a life's exemplary and tremendous work ethic in support of public education in the Commonwealth of Virginia and for the residents of Chesterfield County, Virginia. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of October 2011, publicly recognizes the inspirational accomplishments and example set by Dr. Samuel A. Madden, Sr., and on the occasion of his 100th birthday, extends to him on behalf of all Chesterfield County residents, hearty congratulations and best wishes. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Dr. Madden and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~0008~ -,~I 4~ ., a' '~ ,~, r CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 12, 2011 Item Number: 14.B. Subject: Resolution Recognizing the 2011 Matoaca High School Girls Varsity Softball Team for Its Outstanding Accomplishments During the 2011 Season and Its Excellent Representation of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Ms. Durfee has requested that the Board of Supervisors commend and recognize the Matoaca High School Girls Varsity Softball Team for its superior achievements and representation of Chesterfield County. Summary of Information: Under the Guidance of Coach Scott Driskill and his staff, the Matoaca Warriors finished their season with a school record of 16 wins. The Lady Warriors were the Central District Tournament Runner-ups, Central Region Tournament Runner-ups, and were Quarterfinalists in the AAA State Softball Championships. Preparers Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ Yes ^ No # RECOGNIZING THE MATOACA HIGH SCHOOL 2011 GIRLS VARSITY SOFTBALL TEAM FOR ITS OUTSTANDING ACCOMPLISHMENTS DURING THE 2011 SEASON AND ITS EXCELLENT REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, participation in high school sports has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Scott Driskill, coach of Matoaca High School Girls Varsity Softball Team, completed his 9th year of coaching; and WHEREAS, under Coach Driskill and Assistant Coaches Denise Manuel, Warren Pruett and Ken McCabe, the 2011 Matoaca Warriors finished with a school record of 16 wins; and WHEREAS, the Lady Warriors competed in their first ever Central Region Tournament, won two games and were Central Region Runner-ups; and WHEREAS, the Lady Warriors were Quarterfinalists in the AAA State Softball Championships for the first time in school history; and WHEREAS, the team members include Katelyn King, Berkely Driskill, Victoria Lloyd, Mandy Vaughn, Ashley Warren, Sara Harris, Melissa Skoff, Kellsie Hudson, Jessica McCabe, Katelynn Hodd, Krysten Davis, Morgan Kiefer, Rebecca Condrey and Brittany Chesley. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of October 2011, on behalf of the residents of Chesterfield County, publicly recognizes the 2011 Matoaca High School Lady Warriors for their commitment to excellence and sportsmanship and their outstanding representation of Chesterfield County and expresses their best wishes for continued success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the 2011 Matoaca High School Lady Warriors and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Q~D~~d CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ixi Meeting Date: October 12, 2011 Item Number: 14.C. Subject: Resolution Recognizing October 23-29, 2011, as "Chesterfield Goes to College Week" County Administrator's Comments: County Administrator: on Ms. Jaeckle requested that the attached resolution be adopted. Summary of Information: The attached resolution helps raise awareness of the need and importance of post-secondary education and the College Night programs, which are scheduled for Sunday, October 30th at Manchester High School and Monday, October 31St at Thomas Dale High School. Mr. Bryan Carr, School Counseling Specialist for Chesterfield County Public Schools, Ms. Evelyn White, School Counseling Coordinator for Thomas Dale High School, and Ms. Pamela Lumsden, Principal at Thomas Dale High School, will be present to receive the resolution. Preparers Janice Blaklev Attachments: ^ Yes ~ No Title: Clerk to the Board #000091 RECOGNIZING OCTOBER 23-29, 2011, AS "CHESTERFIELD GOES TO COLLEGE WEEK" WHEREAS, only thirty-eight percent of ninth graders nationwide will go on to enter college immediately after graduating from high school; and WHEREAS, Virginia ranked seventh in the United States in educational attainment in 2009; and WHEREAS, college is becoming an increasingly important step on the path to economic success, with ninety percent of the fastest growing jobs in America requiring a post-secondary credential or training; and WHEREAS, sixty-three percent of jobs created by 2018 will require workers to have at least some college education; and WHEREAS, many students lack crucial information regarding the admissions process and their options for post-secondary education; and WHEREAS, every student should be able to make an informed decision about college; and WHEREAS, access to quality counseling is a crucial component of students' post-secondary educational planning and enrollment; and WHEREAS, College Night programs have been scheduled for October 30th at Manchester High School and October 31St at Thomas Dale High School, with representatives from a wide variety of post- secondary institutions. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of October 2011, publicly recognizes the week of October 23-29, 2011, as "Chesterfield Goes to College Week" and encourages high school students and their parents to attend the College Night programs to discover more about post-secondary education opportunities. 000092 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~, Meeting Date: October 12, 2011 Item Number: 14.D. Subject: Resolution Recognizing Mr. James Lawrence "Jake" Bates V Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. James Lawrence "Jake" Bates V, Troop 876, sponsored by Mount Pisgah United Methodist Church, upon attaining the rank of Eagle Scout. Mr. Bates, a Midlothian District resident, will be present at the meeting, accompanied by members of his family, to accept the resolution. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No 0093 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. James Lawrence Bates V, Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Jake has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of October 2011, hereby extends its congratulations to Mr. James Lawrence Bates V and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. v®®~~4 ~, ~ ~ ~ws CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 12, 2011 Item Number: 14.E. Subject: Resolution Recognizing the Organizations and Individuals Who Partnered with Chesterfield County to Assist the County's Residents During and After Hurricane Irene County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to adopt the attached resolution recognizing the organizations and individuals who assisted with Hurricane Irene response and recovery. Summary of Information: Many Chesterfield County residents, business owners, not-for-profit organizations and community partners selflessly helped others in the aftermath of Hurricane Irene. These organizations and individuals are commended for their commitment to serving those in need and making Chesterfield County one of America's foremost localities in which to live. Preparers Don Kappel Title: Director. Public Affairs Attachments: ^ Yes ~ No ~tj0®0:~ RECOGNIZING COMMUNITY PARTNERS FOR ASSISTANCE WITH HURRICANE IRENE RESPONSE AND RECOVERY WHEREAS, Hurricane Irene struck the Commonwealth of Virginia, including Chesterfield County, on August 27, 2011; and WHEREAS, the hurricane was massive in size and caused widespread damage along the eastern coastline of the United States, and in Central Virginia; and WHEREAS, it is estimated that damages totaled $7 billion, with damages of $200 million in Virginia alone; and WHEREAS, the county received nearly 800 reports of closed roads due to downed trees; and WHEREAS, thousands of Chesterfield County residents, along with others throughout the storm's path, were without electrical power, some for more than a week; and WHEREAS, throughout these and the many other challenges confronting Chesterfield County residents during the storm and its aftermath, countless individuals helped by taking the initiative in clearing roads and assisting their neighbors by removing debris with chainsaws; and WHEREAS, residents shared generators, food, batteries and other necessities with neighbors, friends and even strangers; and WHEREAS, many businesses and not-for-profit organizations donated meals, ice, water and other items to the public; and WHEREAS, members of the Community Emergency Response Team, or CERT, assisted with debris removal and helped to staff fire stations so they could be used as charging sites for cell phones and other equipment; and WHEREAS, 45 members of the Chesterfield Health District's Medical Reserve Corps volunteered for standby status and five were activated and helped to staff the county's shelter at Cosby High School; and ~~~®~6 WHEREAS, among the organizations that exhibited noteworthy generosity, helpfulness and community spirit were local staff members of the Greater Richmond American Red Cross chapter, which provided shelter supplies and snacks and assisted with arranging for temporary lodging for several families and individuals and facilitated mass feeding through the national organization disaster response, which resulted in more than 1,200 meals being served; Gathering Grounds Ministry, which served food on four different days, including feeding 95 families on September 2nd; Bagel Lox, which provided food and ice to those without electricity and served 280 hot dogs as well as pancakes, pizza and spaghetti dinners, along with providing recharging opportunities for electronic equipment; Bermuda Baptist Church, which was a Red Cross feeding site that distributed meals on site and at Winchester Greens, and also dispensed diapers, clothing and encouragement; Cornerstone Assembly of God Church, which boxed and delivered Red Cross meals to Shady Hill Trailer Park and other locations; Sherbourne United Methodist Church, which coordinated with the county's Integrated Intake social workers to deliver food to a disabled individual; and Southern Baptist Conservatives of Virginia, whose volunteer chainsaw crews assisted with debris removal; and WHEREAS, all of these organizations and individuals exhibited the extraordinary pride in community and civic-minded teamwork that make Chesterfield County one of America's foremost localities. NOW, THEREFORE, BE IT RESOLVED on behalf of all residents of Chesterfield County, that the Chesterfield County Board of Supervisors, this 12th day of October 2011, publicly recognizes the noteworthy efforts of the many Chesterfield County residents, the local faith community, not-for-profit organizations and business owners who selflessly helped others in the aftermath of Hurricane Irene, commends them for their commitment to serving those in need, and extends its sincere appreciation for their outstanding citizenship. 0~~~~7 October 12, 2011 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Mr. Bob Olsen 2. 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. PJoj U I s e ~ The Board of Supervisors, In light of the US Supreme Court ruling: Nevada v Carrigan on ]une 13th 2011, The Chesterfield Board of Supervisors needs to reevaluate its procedures concerning conflicts of interest. In years past the former County Attorney had stated that votes by Board members were protected free speech. After the ruling by the US Supreme Court on ]une 13th of this year it would appear that is no longer the case. Prior to Nevada V Carrigan Chesterfield relied on Virginia Code which said that as long as the candidate disclosed a contributor, there was no conflict of interest. The Supreme Court on ]une 13th said that is no longer the case. For twelve years I was the chairman of the Chesterfield Board of Building Code Appeals. Many times during my tenure, The County Attorney, and the Building Official would tell people with homes falling apart "But, Your Home Was Built To Code' ; It was up to me to tell the homeowner " What they iust told you was your home vas bui/t to the minimum standard al/owed by lawry In the past we have had the same minimum attitude with our Board campaign disclosures. Only do the minimum required. Take that campaign donation, and don't think twice about voting on the donors zoning case. The Supreme Court on ]une 13th said that is no longer the case. {fur representatives must adhere to the highest passible ethical standards. Yau must be beyond reproach! Nevada v Carrigan tune 13`h 2011 Today, the Supreme Court of the United States reversed the Nevada decision, holding that the act of legislative voting does not constitute a speech act, and as such has no First Amendment protection. Justice Scalia wrote the opinion of the Court "How can it be that restrictions upon legislators' voting are not restrictions upon legislators' protected speech? The answer is that a legislator's vote is the commitment of his apportioned share of the legislature's power to the passage or defeat of a particular proposal. The legislative power thus committed is not personal to the legislator but belongs to the people; the legislator has no personal right to it. As we said in Raines v. Byrd (1997) ... the legislator casts his vote "as trustee for his constituents, not as a prerogative of personal power." !n this respect, voting by a legislator is different from voting by a citizen. While "a voter's franchise is a personal right," "jt]he procedures for voting in legislative assemblies ... pertain to legislators not as individuals but as political representatives executing the legislative process." CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: October 12, 2011 Item Number: 1s. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on October 26, 2011, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blaklev Attachments: ^ Yes Title: Clerk to the Board ^ No ~OOv38