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2011-11-09 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: November 9, 2011 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Attachments: ^ Yes Title: Assistant County Administrator ^ No # 00001 County Administrator's Top 40's List I. Critical Projects/Activities 1. Airport Entrance Improvements 2. Amelia Reservoir Project 3. Community Risk AnalysisBmergency Service Coverage 4. Countywide Comprehensive Plan/Public Facilities Plan 5. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (est. completion Dec. 2011) 6. GRTC Service 7. Irrigation Policies/Demand Management for Water Use 8. Mass Grading Ordinance 9. Recycling Committee Recommendations 10. Private Sewer Treatment Facility 11. Sports Quest 12. Total Maximum Daily Load (TMDL) Presentation to Board 13. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property -Construction began May, 2011 14. Utilities Policies and Managed Growth II. Ongoing Projects/Activities 1. 2011 Legislative Program -adopted 11/19/10 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Citizen Budget Advisory Committee 9. Efficiency Studies -Countywide 10. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department - Recovery Zone Bonds 11. Financial/Budget Issues 12. Fort Lee Expansion 13. Hydrilla Issue 14. Joint Meetings of Board of Supervisors/School Board 15. Magnolia Green CDA 16. Meadowville Interchange -Groundbreaking 11 /2010 17. North American Project (at Rt. 288 and Rt. 10) 1 ooooo~ Updated 11/2/11 County Administrator's Top 40's List III. 2 18. RMA Work Group 19. RRPDC -Large Jurisdiction Committee 20. RRPDC -Transportation Strategies Work Group (work on hold) 21. Sports Tourism Plan Implementation 22. UASI (Regional) Completed Proiects/Activities 1. Board's Appointments Process - 8/2008 2. Bow Hunting Restrictions - 2/24/2010 3. Business Climate Survey - 7/2008 4. Business Climate Survey - 4/2010 5. Business Fee Holiday (Extension) - 9/2010 6. CBLAB Discussions -12/2009 7. Census 2010/Redistricting - 6/2011 8. Chesterfield Avenue Enhancements Phase 1 - 5/2011 9. Citizen GIS - 5/2010 10. Citizen Satisfaction Survey -12/2008 11. Citizen Satisfaction Survey - 12/2010 12. COPS Grants 13. DCR Erosion & Sediment Control Program - 3/11/11 14. Eastern Midlothian Re-development - Stonebridge (Phase 1) Groundbreaking 10/25/11 15. Efficiency Studies -Fire Department and Fleet Management - 6/2008 16. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 17. Electronic Message Centers - 9/2011 18. Electronic Signs -1/2010 19. Board's Emergency Notification Process 20. Employee Health Benefits -Contract Rebid - 8/2011 21. Financial/Budget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 22. 457 Deferred Comp Plan (Approved) 23. Hosting of Hopewell Website 24. Impact Fees for Roads - 9/2008 25. In Focus Implementation - Phase I - 8/2008 26. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 27. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 28. Jefferson Davis Streetscape Project - S/2010 29. Leadership Exchange Visits with City of Richmond 30. 2011 Legislative Program - 3/2011 31. Low Impact Development Standards ~ ~; ~ Q ~, ~ 32. Meadowdale Library -11/2008 33. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 34. Minor League Baseball (new team) - 2/2010 Updated 11/2/11 County Administrator's Top 40's List 35. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 36. Planning Fee Structure (General Increases) - 6/2009 37. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 38. Planning Fees (Holiday for Commercial Projects) - 8/2009 39. Police Chase Policy (Regional) - 5/2010 40. Postal Zip Codes -Changes approved 4/2011, LISPS date of implementation 6/2011 41. Potential Legislation -Impact Fees/Cash Proffers -1/2009 42. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 43. Property Maintenance -Rental Inspection Program 44. Public Safety Pay Plans Implemented (Phase I) - 9/2008 45. Redistricting 2011 Calendar/Process Report 46. Regional Workforce Investment Initiative 47. Results of Operations -11/19/2010 48. Sign Ordinance 49. Southwest Corridor Water Line - Phase I - 7/2008 50. Sports Tourism Plan -1/2010 51. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 52. Streelight Policy -12/1/10 53. Ukrops Kicker Complex -soccer fields -Opened 8/2009 54. Upper Swift Creek Plan (Adopted) - 6/2008 55. Upper Swift Creek Water Quality Ordinances 56. VDOT Subdivision Street Acceptance Requirements - 7/2009 57. VRS Benefits for New Employees - 7/2010 58. Walk Through Building Permit Process -10/2009 59. Water Issues/Restrictions 60. Website Redesign - 6/2009 61. Wind Energy Systems - 3/10/2010 62. Wireless Internet Access in County Facilities - 9/2008 63. Watkins Centre 64. Woolridge Road Reservoir Crossing Project - S/2010 ~~~~Q°` 3 Updated 11 /2/ 11 ,n. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 9, 2011 Item Number: 5.A. Subject: Resolution Recognizing the 2011 Senior Volunteer Hall of Fame Inductees County Admi County Administrator: Board The Chesterfield Senior Volunteer Hall of Fame Committee has requested that the Board recognize the 2011 induction of Ms. Mary Antonelli, Ms. Norma Brown and Mr. Edmund Ward. Summary of Information: Ms. Antonelli was nominated by Nancy Woodmansee at Reams Road Elementary School. Ms. Antonelli's most outstanding achievement is that she has continued to support children and the families of ESOL (English as a second language) children by interpreting English to Spanish and written translation in a school setting at Reams Road Elementary School. She meets with ESOL children for small group instruction based on the need of the child. Mary is loved and respected by faculty, students and their families. Ms. Antonelli has been a resident of Chesterfield for 13 years. She was an ESOL Instructional Assistant with Chesterfield Schools until her retirement in June 2002. She has volunteered 2,646 hours since attaining the age of 65. Ms. Brown was nominated by Linda Andrews, who says Ms. Brown works with the prison ministries to help turn around the lives of women who are desperate to lead a better life when they are released. Ms. Brown is that "Special Person" who has the faith to believe that there is goodness and hope out there in everyone. In addition, Ms. Brown crochets helmet liners, scarves and hats for the military, and volunteers at the USO Center at Ft. Lee. Preparers Debbie Leidheiser Title: Chesterfield County Senior Advocate Attachments: ^ Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Ms. Brown has been a resident of Chesterfield for 81 years and she retired from Bank of Virginia in 1985. She has volunteered 24,216 hours since attaining the age of 65. Mr. Ward was nominated by Maria Gilmore at Chippenham Hospital and is the recipient of HCA's First Humanitarian Volunteer Award, which recognizes a volunteer who gives unselfishly to their community and in their service to patients within the HCA facilities. Mr. Ward is the second-oldest active volunteer at Chippenham Hospital. Three days a week, he takes the coffee cart around with complimentary coffee and muffins to family members. He is a hospice volunteer assigned to two patients whom he visits with weekly, and he is a "Jack of all trades" at his church in Chester. Mr. Ward has been a resident of Chesterfield for 18 years. He retired in 1984 from Naval Research and Development and has volunteered 11,070 hours since attaining the age of 65. This year, the Chesterfield Senior Volunteer Hall of Fame received 13 applications. These 13 individuals volunteered 73,968 hours of community service since attaining the age of 65. ~~~~~'~ RECOGNIZING SENIOR VOLUNTEER HALL OF FAME INDUCTEES WHEREAS, volunteering is a powerful force for the solution of human problems and the creative use of human resources is essential to a healthy, productive and humane society; and WHEREAS, our nation's heritage is based on citizen involvement and citizen participation, and volunteerism is of enormous benefit in building a better community and a better sense of one's own well being; and WHEREAS, the active involvement of citizens is needed today more than ever to combat growing human and social problems, to renew our belief that these problems can be solved and to strengthen our sense of community; and WHEREAS, volunteering offers all, young and old, the opportunity to participate in the life of their community and to link their talents and resources to address some of the major issues facing our counties, such as education, hunger, youth, and our elderly; and WHEREAS, many agencies that benefit from volunteers should show their appreciation and recognition to the many volunteers who possess many skills and talents, which they generously and enthusiastically apply to a variety of community tasks, and encourage others to participate in programs as volunteers; and WHEREAS, thirteen adults in Chesterfield age 65-plus have donated 79,968 hours of volunteer service since they have attained the age of 65. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 9th day of November 2011, publicly recognizes Ms. Mary Antonelli, Ms. Norma Brown and Mr. Edmund Ward who were inducted into the Chesterfield Senior Volunteer Hall of Fame on October 27, 2011, and expresses appreciation to these dedicated volunteers who contribute immeasurably to various programs throughout the area to strengthen our county and build bridges to the future. ~'~~®~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 9, 2011 Item Number: s.A. Subject: Work Session - Social Services Board Presentation County Administrator's Comments: County Administrator: Ord Action Rec Summary of Information: On behalf of the Chesterfield-Colonial Heights Board of Social Services, the Director of the Chesterfield-Colonial Heights Department of Social Services will present information describing the current Social Services environment, revenue and expenditure totals, examples of positive outcomes and challenges facing the agency moving forward. Preparers Marsha L. 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Q v ~ O ~+ O V ^ ^ o 0 0 N c G; ~ ~ ~ ~ O &4 0 0 ~~ ~~ ~ M C+~ ~ 00 • • • a~ 0 O ~^^ ill .~ ~1 ..1 O V • r"1 .~ ~~ ~•~1J 0 a~ c~ .~ c~ w • v b.A c~ V ~° 4~ U .,.., 4~ • bA .,.., O x .~ . f..~ .~ b,A .,~ c~ 1 1 U 0 V 4~ O ~Q ~~ ~~tlJ .,.., .,.., a~ r•''~ c~ v~ ~vRe:;~.~'.'~~ z ~iI V c~ C~ ,-~ c~ V .,.., ~~ ,, g~ ;. ~~ ~~~~~~ ~ ~"~ V i-r ~ •~ ~ ~ ~ ~ ~ V ,,,.~ I ~ ~ o ~ s~ • ~ c~ c~ ~ ~ V ~ o ~ ~~ ~ ~ .--~ ~ '~ ~ ~ ~ ~ ~ x .V ~ ~ O ~ '~ V ~ ~ r+ O N '~ r-1 C~ ~~~ •V . ~..~ ~I ~ O ~ ~ n ~ ~ °o ~ ~ o ~ o -~ ° ~ .,.., ~ ~ ~ ~ .o .~ ~ O ~ ~ ~ .~ ~ ~ ~ ~ ~ ~ ~ '~ 4~ 4~ ~ ~ ~ '~ c~ '~ ~ ~ ~ ~., V ~ ~ c~ •~ ~~ O 4~ ~ ~ ~ ~ ~ ~ ~ W ~~~~~;~ O .~ O .~..~ ~ 1 ~ ~ ~ 0 ~ L 1 L 1 • • • ±J 1 ~~v?'~l`~i~ n. O .,~ a ~~~®~®~ ,, ,,, ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin Date: November 9, 2011 Item Number: 8.A. Su.~ct: Streetlight Cost Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a streetlight installation in the Clover Hill and Dale Districts. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections and 2. A petition is required which must be signed by 750 of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. CONTINUED NEXT PAGE Preparers Richard M. McElfish Title: Director Environmental Engineering Attachments: ^ Yes ~ No # ~~~~~,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. CLOVER HILL DISTRICT: • In the Walnut Grove subdivision, at the intersection of Rimswell Drive with Rimswell Place and Rimswell Mews Cost to install streetlight: $5,566.96 (Design Cost: $1,500.00) Meets minimum criteria DALE DISTRICT: • In the Kingsland Glen community, at the intersection of Coghill Road and Kingsland Glen Drive Cost to install streetlight: $3,281.82 (Design Cost: $1,500.00) Meets minimum criteria For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. O~t~433. STREETLIGHT REQUEST Clover Hill District Request Received: June 15, 2010 Estimate Received: October 17, 2011 Estimate Requested: June 15, 2010 Days Estimate Outstanding: 489 NAME OF REQUESTOR: Ms. Mary Helen King ADDRESS: 12002 Hazelnut Branch Place Midlothian, VA 23112 REQUESTED LOCATION: In the Walnut Grove subdivision, at the intersection of Rimswell Drive with Rimswell Place and Rimswell Mews Cost to install light: $5,566.96 POLICY CRITERIA: Intersection: Qualified Petition: Qualified Requestor Comments: "The cross intersection of Rimswell Drive, Rimswell Place and Rimswell Mews is a very large and busy intersection in our neighborhood. This intersection currently does not have a streetlight. Installation of a light at this corner would greatly benefit our neighborhood. The intersection is the dividing line between the first and second section of home development. The second section is very sparse and does not have any light provided by homes at night. "The most important reason for a light at this intersection is that it is the designated bus stop for all three of our schools. We currently have more than 60 students that ride the buses. The middle school and high school students would benefit most because they are required to be at the bus stop before 7 am. Safety of our children is a priority. "Rimswell Drive is the main road through the neighborhood and a streetlight at this intersection is needed. Thank you for your time and consideration" Streetlight Request Map November 9, 2011 'ti,9 AWAY DR p w U W ~~ O!i ~~ Q ~ ~J O p~R ~ ~ ~ s' ~~ R Qv ~~~ ~~' O ~ jMS WE t~-~ ~ ~O g~ O _~ ~ ~ ~' ~ ti Uv 2 z R~MgWE~-~ MEW o Q- o ~o ~ v vJP~,~ ~q~~~r WOOD (` r ~r'~ N m ZG ~ ~~ ~ O S ~Fti - O , PDRO ? U ~~ ~~ F~S~ ti This map is a copyrighted product of N the Chesterfield County GIS Office. This map shows citizen requested streetlight installations in relation to existing streetlights. Streetlight Legend Existing streetlight information was existing light obtained from the Chestertield County Environmental Engineering Department. • requested light 640 320 0 640 Feet ~~~~~3 STREETLIGHT REQUEST Dale District Request Received: June 22, 2010 Estimate Received: October 13, 2011 Estimate Requested: June 22, 2010 Days Estimate Outstanding: 478 NAME OF REQUESTOR: Ms. Maria Lewis ADDRESS: President, Kingsland Glen Community Association 6824 Lake Caroline Drive Chesterfield, VA 23832 REQUESTED LOCATION: At the entrance to the Kingsland Glen community, at the intersection of Cogbill Road and Kingsland Glen Drive Cost to install light: $3,281.82 POLICY CRITERIA: Intersection: Qualified Petition: Qualified Requestor Comments: "The Kingsland Glen community consists of over 200 homes. Since there is only one way in and out of our subdivision, there is quite a bit of traffic at the Cogbill Road -Kingsland Glen Drive intersection. We are concerned about the safety of this entrance because it is located at the end of a curve in Cogbill Road so people often don't see it at night until they are right at the entrance. We feel that a streetlight will allow drivers more time to safely prepare to turn, preventing potential accidents. Additionally we have seen an increase in criminal activity, such as garage break-ins and car vandalism. We feel increasing the lighting at the entrance would allow us to better identify suspicious cars entering or leaving the neighborhood and help deter this activity." ~~~~~~~ Streetlight Request Map November 9, 2011 ~~ 9 !~ ~~ S~ ~~c o ~'-p~ pHpgUS DR s O,A O C~6\~~~ ~ OMD Ft4 Gp C ~ AMA51S CS M qs ~nACeESN CZ ~ \9i~S'~ ~\ ~~ O !I"j~C 0~ ~ocR~F~ s~q~ ~ /GS°R CHI AMAU DR ti l~\ ~ ~ ~ ~~O ~ ~~~p j '4'S LAKE C P~ ~ CR~Fh-O This map is a copyrighted product of N the Chesterfield County GIS Cfifice. This map shows citizen requested streetlight installations in relation to existing streetlights. Streetlight Legend Existing streetlight information was existing light obtained from the Chesterfield County Environmental Engineering Department. ~ requested light 1, 000 500 0 1, 000 Feet ~.' <' t,'~ ~~~ ~~ ~' ;¢t - ~ ~x~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 9, 2011 Item Number: 8.6.1.x. Subiect: Resolution Recognizing Mrs. Shelia D. Nestor, Youth Supervisor at the Juvenile Detention Home, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Mrs. Shelia D. Nestor retired from the Juvenile Detention Home on September 1, 2011, after providing 33 years of service. Preparers Marilyn Brown Title: Director, Juvenile Detention Home Attachments: ^ Yes ~ No RECOGNIZING MRS. SHEILA D. NESTOR UPON HER RETIREMENT WHEREAS, Mrs. Sheila D. Nestor retired from the Chesterfield County Juvenile Detention Home on September 1, 2011, after dedicating 33 years to Chesterfield County as a Youth Supervisor; and WHEREAS, Mrs. Nestor is a Total Quality Improvement (TQI) graduate of Chesterfield University and has served on the Juvenile Detention's Quality Council for seven years; and WHEREAS, Mrs. Nestor has exceeded her primary job responsibilities by envisioning and assisting in the development of the annual Staff Appreciation Day at Chesterfield Juvenile Detention Home and by serving on the Department of Juvenile Justice certification team; and WHEREAS, Mrs. Nestor has served Chesterfield County Public Schools as a Beulah Elementary School PTA Executive Board member, responsible for various programs, and as an Executive Board Member and Treasurer for the Meadowbrook High School Band Boosters; and WHEREAS, Mrs. Nestor has been an active and dedicated leader for the Girl Scouts of the USA by involving Chesterfield County girls in programs that foster leadership, strong values, social conscience, and conviction about their personal worth; and WHEREAS, Mrs. Nestor received her BS in Administration of Justice and Public Safety in May 1977. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Sheila D. Nestor, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her years of loyal service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. ~v~~~~ ~~ ~ ~~, ~xr '~ y,.° CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 9, 2011 Item Number: 8.B.1.b. Subject: Resolution Recognizing "Epilepsy Awareness Day" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Mr. Holland requests that the Board of Supervisors adopt the attached resolution recognizing November 13, 2011, as "Epilepsy Awareness Day" in Chesterfield County. Epilepsy affects 100,000 Virginians, and 2.7 million people nationwide. It is a neurological disorder that is not always recognized nor understood by those who witness someone having an epileptic event. This resolution supports increased awareness and training for professionals such as teachers, school nurses and others. An Epilepsy Awareness walk is scheduled for November 13, 2011, in the county. Preparers Don Kappel Attachments: ^ Yes Title: Director, Public Affairs ^ No # ;~~~~ RECOGNIZING "EPILEPSY AWARENESS DAY" IN CHESTERFIELD COUNTY WHEREAS, epilepsy is a brain disorder affecting 2.7 million Americans, as well as the family members who deal with the disorder's effects on their loved ones; and WHEREAS, in epilepsy, the normal pattern of the brain's neuron activity becomes disturbed, causing strange sensations, emotions and behaviors, and sometimes, convulsions, muscle spasms and even loss of consciousness; and WHEREAS, modern medical science has progressed significantly in the treatment of epilepsy, and now, 80 percent of those diagnosed with epilepsy can control their seizures with medicines and surgical techniques; and WHEREAS, 100,000 people in Virginia are directly affected by epilepsy, and half of these are children; and WHEREAS, due to a lack of understanding of the disorder and its manifestations, people with epilepsy sometimes continue to face social stigmatization and discrimination; and WHEREAS, fifty percent of the young people who have epilepsy do not complete high school, largely due to the stigma of the disorder; and WHEREAS, the Epilepsy Foundation recognizes the month of November as National Epilepsy Awareness Month, which provides the opportunity to increase awareness of this disorder and its effects; and WHEREAS, the Midlothian Epilepsy Stroll is sponsored by the Epilepsy Foundation of Virginia, established in 1978 to promote awareness about epilepsy, to advocate for research to find a cure, and to provide assistance to those with the disorder; and WHEREAS, on Sunday, November 13, 2011, the Midlothian Epilepsy Stroll will take place in Chesterfield County, Virginia, along the shores of Swift Creek Reservoir in Brandermill; and WHEREAS, on that date, from 1 to 3 p.m., walkers will depart Sunday Park Pavilion to show their support for increased awareness and understanding of epilepsy; and WHEREAS, increased awareness campaigns, as well as training for school nurses, teachers and other professionals, will help to increase public understanding of epilepsy. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes November 13, 2011, as "Epilepsy Awareness Day" in Chesterfield County, Virginia, and urges all residents to join in efforts to increase understanding and research regarding this neurological disorder. ~~~~3~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 9, 2011 Item Number: 8.B.1.c. Subiect: Resolution Recognizing The Honorable Dianne E. Pettitt for Her Distinguished Service as a Member of the Chesterfield County School Board County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requests that the Board adopt the attached resolution recognizing The Honorable Dianne E. Pettitt for her many years of public service. Summary of Information: Mrs. Pettit has served on the Chesterfield County School Board since 1993, including serving five times as its chairperson. She also has held numerous other positions of responsibility and has always represented Chesterfield County ably and with distinction. Mrs. Pettit is nearing the end of her current term and is not seeking reelection to the Chesterfield County School Board. Preparers Don Kappel Attachments: ^ Yes Title: Director, Public Affairs ^ No ~~®~~~ RECOGNIZING THE HONORABLE DIANNE E. PETTIT FOR HER DISTINGUISHED SERVICE AS A MEMBER OF THE CHESTERFIELD COUNTY SCHOOL BOARD WHEREAS, on May 12, 1993, Mrs. Dianne E. Pettit was nominated by Clover Hill District Supervisor Arthur S. Warren and appointed by the Board of Supervisors to serve as the Clover Hill District's representative on the Chesterfield County School Board; and WHEREAS, in 1995, the General Assembly approved a Chesterfield County Charter amendment, which changed the process from appointment of School Board members to election by referendum, and Mrs. Pettitt was elected to continue serving as the Clover Hill representative on the School Board; and WHEREAS, Mrs. Pettitt is nearing the end of her fourth elected term and is not seeking re-election; and WHEREAS, Mrs. Pettit was the chairperson of the county's first elected School Board in 1996, currently is serving her fifth term as chairperson, and also has served as vice chair numerous times; and WHEREAS, Mrs. Pettit is a graduate of the State University of New York at Albany, and also holds a master's degree from Syracuse University; and WHEREAS, she served on the staff of a General Assemblyman in Albany, New York, and also taught French and Spanish for six years in Syracuse, New York; and WHEREAS, Mrs. Pettit tutored and served as a substitute teacher in Chesterfield County before being appointed to serve on the School Board, and maintains a current teaching license, having completed a series of graduate courses to add certification to teach English as a Second Language; and WHEREAS, Mrs. Pettit was appointed by Governor George Allen to serve on the first Comprehensive Services Board in Virginia from 1994 to 1998, and Lieutenant Governor Bill Bolling also appointed her to serve on his Infrastructure in Virginia Working Group to study ways to identify and reduce government waste and redundancy; and WHEREAS, for the past 10 years, Mrs. Pettit has represented Chesterfield County on the Regional Board of Maggie L. Walker Governor's School, where she is currently serving as chairperson, as she has numerous times; and WHEREAS, she also is the Chesterfield County School Board's liaison to the Chesterfield Public Education Foundation and has served on the MathScience Innovation Center Board and with the Metropolitan Educational Research Consortium; and WHEREAS, she completed the Leadership Metro Richmond course, Class of 1998, and the FBI Citizens' Academy; and WHEREAS, Mrs. Pettit also takes an active interest in the Virginia School Boards Association Academy and Sycamore Presbyterian Church; and ~~~~~~ WHEREAS, Mrs. Pettit has consistently distinguished herself as a leader and as someone committed to helping our young people to receive the best possible education to prepare them for the future. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes The Honorable Dianne E. Pettit for her many years of distinguished service to Chesterfield County, thanks her on behalf of all Chesterfield County residents, and extends sincere best wishes for the future. ~~~~~~ CHESTERFIELD COUNTY ~ ~ - ~ ~ BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: November 9, 2011 Item Number: 8.B.2. Subject: Authorization to Award Construction Contract and Appropriation of Anticipated Developer Contributions for the Route 10 Widening (Frith Lane to Greenyard Road) Bond Project County Administrator's Comments: County Administrator: The Board is requested to: 1) award a construction contract in the amount of $3,467,000 to Blakemore Construction Company and 2) appropriate $100,000 in anticipated developer contributions for the Route 10 Widening (Frith Lane to Greenyard Road) Bond Project. Summary of Information: On February 24, 2010, the Board authorized the award of a construction contract, up to $3,430,000, to the lowest bidder for the Route 10 widening project, from Frith Lane to Greenyard Road. The project was advertised initially on July 12, 2011. Bids were above budget. Bids were received a second time on October 25, 2011. The low bidder is Blakemore Construction Company with a bid of $3,467,000. Staff recommends a construction contract be awarded to Blakemore. Sufficient funds are available in the project budget for award of this contract. In addition, the Board is requested to appropriate $100,000 in anticipated developer contributions to the project for a turn lane included in the project at developer expense. Preparer: R.J.McCracken Title: Director of Transportation Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ^ No # ~vf~~43 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Recommendation: Staff recommends the Board: 1. Award a construction contract in the amount of $3,467,000 to Blakemore Construction Company for the Route 10 (Frith Lane - Greenyard Road) Widening Bond Project; and 2. Appropriate $100,000 in anticipated developer contributions for the project . District: Dale and Bermuda ROUTE 10 (FRITH TO GREENYARD) PROJECT REVENUE DATE AMOUNT SOURCE 8/27/08 $ 400,000 2004 Bond Referendum FY2010 $4,600,000 2004 Bond Referendum A ro riation 4/1 T f $ 900 000 Completed Beulah Road 2004 Bond rans er 2/2 0 , Referendum Pro' ect 11/9/11 Pro osed $ 100,000 Develo er contribution TOTAL $6,000,000 ROUTE 10 (FRITH TO GREENYARD) UPDATED PROJECT ESTIMATE Preliminary En ineerin $ 380,000 Ri ht-of-Wa $ 332,000 Utility Relocation $ 893,000 Construction En ineerin $ 210,000 Construction $3,467,000 Construction contin ency $ 618,000 Si na e $ 100,000 Miti ation $ 0 Total $6,000,000 OCTOBER 25, 2011 BIDS CONTRACTOR BID Blakemore Construction $3,467,000.00 Fielder's Choice Ente ises $3,533,154.00 Faulconer Construction $4,295,000.00 Branscome Com anies $4,456,000.00 ~Jv+i~04J ROUTE 10 (FRITH LANE -GREENYARD ROAD) WIDENING PROJECT POCAHONTAS STATE PARK RT 288 COURTHOUSE RD FRITH LN G PROJECT G~µO ~~ ROUTE 10 GREENYARD RD ^ 2/12/10 Div i~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 -- AGENDA 1'N9 Meeting Date: November 9, 2011 Item Number: 8.B.3.a.. Subject: Set a Public Hearing to Consider the Tax Exemption Request of Patient Services, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing for December 14, 2011, to consider the tax exemption requests of Patient Services, Inc. Summary of Information: Under Virginia law, real and personal property used for charitable and benevolent purposes may be classified as exempt from taxation by the Board of Supervisors. This year, Patient Services, Inc., a benevolent, non-profit organization with an office in Chesterfield County, has requested a tax exemption for two parcels located adjacent to each other in the Clover Hill Magisterial District: a 1.247 acre parcel (Parcel No. 730687964700002), and a 1.420 acre parcel (Parcel No. 730687815500000). A map of the parcels is attached. Patient Services, Inc. is a benevolent, non-profit Virginia corporation incorporated in 1991, which was developed to support persons with specific chronic medical illnesses by assisting them with health insurance premiums Preparers Jeffrey L. Mincks Title: County Attorney 0505:86991.1 Attachments: ^ Yes ~ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 -- AGENDA ,,, and pharmacy co-payments in order to help improve their quality of life. They are seeking exemption for their offices, which are located in the Brandermill Trade Center at 3104 East Boundary Court and 13521 East Boundary Road. The 1.247 acre parcel (Parcel No. 730687964700002) is assessed at $728,400, leading to an annual real estate tax of $6,919.80. The 1.420 acre parcel(Parcel No. 730687815500000) is assessed at $129,100, leading to an annual tax of $1,226.46. The collective amount of the tax, $8,146.26, exceeds the $5,000 cap which the Board's policy permits for the consideration of tax exemptions for real estate. Accordingly, to consider this request above $5,000, the Board would have to waive its policy by unanimous vote. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with Patient Services, Inc.'s status as a benevolent, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. In order to consider this request, the Board must schedule a public hearing for December 14, 2011. Staff recommends that the Board only consider this request, after a public hearing, in an amount not to exceed $5,000 in any tax year for both parcels combined. p0~i04~ CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. Patient Services, Inc. is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. Patient Services, Inc. does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of Patient Services, Inc. is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of Patient Services, Inc. inures to the benefit of any individual; 5. Patient Services, Inc. provide services for the common good of the public; and 6. Patient Services, Inc. does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:86991.1 VV'V~~~ VICINITY SKETCH Patient Services, Inc. N R ~N~ 1 ~,~o, Patient Services, Inc. PIN: 730687815500000 13521 East Boundary Rd 0 H~ '9 G Patient Services, Inc. PIN: 730687964700002 3104 East Boundary Ct G ZQ 0 N Chesterfield County Right ofWay Office w ; - -e October 20, 2011 S 1 hcl -?SS.S1 tet ~iy iii ~:~~ ~~ ».s CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 9, 2011 Item Number: 8.6.3.b. Subject: Set a Public Hearing to Consider the Personal Property Tax Exemption Request of the Affordable Residences in Chesterfield II County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing to consider the tax exemption request of the Affordable Residences in Chesterfield II. Summary of Information: Under Virginia law, personal property used for charitable and benevolent purposes may be classified as exempt from taxation by the Board of Supervisors. This year, the Affordable Residences in Chesterfield II ("Affordable Residences"), a non-profit organization with an office in Chesterfield County, has requested a tax exemption for personal property located at the Affordable Residences in Chesterfield II, 2800 Bensley Commons Blvd., North Chesterfield, VA 23837. Affordable Residences is a benevolent, non-profit Virginia corporation, incorporated in 1988, which was developed to provide low and very low income persons and families with affordable, sanitary, safe and decent housing Preparers Jeffrey L. Mincks Attachments: ^ Yes No Title: County Attorney 0505:87079.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA facilities. In 2011, it owned personal property assessed at $47,934.00, leading to a tax of $1,725.60. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with Affordable Residences' status as a benevolent, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. In order to consider this request, the Board must schedule a public hearing for December 14, 2011. 000052 CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. The Affordable Residences is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. The Affordable Residences does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of the Affordable Residences is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of the Affordable Residences inures to the benefit of any individual; 5. The Affordable Residences provide services for the common good of the public; and 6. The Affordable Residences does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:87079.1 ~~~1Q5~3 ~' ``,, ~~:i _ ri ixs . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 9, 2011 Item Number: 8.B.4. Subject: State Road Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state roads acceptances. Summary of Information: Bermuda District: Rivers Bend South Clover Hill District: Clay Pointe Section C Midlothian District: The Woodlands Phase I Preparers Richard M McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No tYG0~5 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -RIVERS BEND SOUTH DISTRICT: BERMUDA MEETING DATE: November 9, 2011 ROADS FOR CONSIDERATION: RIVERS BEND BLVD JOHNSON CREEK DR Vicinity Map: RNERS BEND SOUTH ~,~~~ o ~~. m o~ ~ NP ~c ~~ ~ ,RIMS ~~~~~ ~ ~p0~ ~ ETA RED RD S~ ET 8~ VD O f J~HNS~N c ~ ~F~k ~R z ~ V ~ V z ~V ~~ ~ Z ~ / s / 0 w w ~o ti~ J '!GQ 9y G,y Produced By Chestsrflsld County GIS i.l~~o~~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -CLAY POINTS SECTION C DISTRICT: CLOVER HILL MEETING DATE: November 9, 2011 ROADS FOR CONSIDERATION: ALTI MI RA CT ALTI MI RA LN BLACKBIRD DR BULLOCK CT CLEAR RIDGE TER GRACKLE CT PARRISH BRANCH RD Vicinity Map: CLAY POINTS SECTION C O ? S OR ~ ~~F ~ 2 j, ~O C m ~Q-~ ! O P 'P 'Q p ~ WrL rsr ~~ ~PG~ yeELLE LN '9.c,~ ~ P y~ KS RD \ ~~Q E~VEOA n TW v Z ~ ,< ~ ~~Q- 6~ ~ < ~ Q- <<~~ ~ OCK ~ TrMIRA y~ OC ~ G' ~~~ O~ ~Q" Q-P ~ n LN ~, ~tL ~ OQ` RLpO~ ~~ q C'T TCKLE ~~i ~ O 'Lio ~~ ~ O C9" Sy< O O ~O 2 Fy -~ o~ 2 ~ ~ h'iT O ~i~ G~ ~`~ O v ,gyp. ~,~ NOF ~y~,~y ~~S~ti ~ CLEPRR\p ~~ O~ ~ P~~~~ ~ ~ ~ ~ ~ ~ ~ O ~N ~'A y G fr. ~ ~, F~ CAR q q qe~~ ~ c~ ~ ~ ~ OR ~qY ~ n Q~~v 9~AOi PARR~SH CREEK z CT ~ '~ ~ O ~~ DR U~ ~ 'AO PIL R ~p ~ TIMgER~R ~ Q~ ~t<`,p ~ w m~ P L ~ .~ o ~ < r c~~~O ROSS~~'r Q~ ~~ ~~ O~ a ~ ~ Produced By Chesterfield County GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -Mall Dr DISTRICT: MIDLOTHIAN MEETING DATE: November 9, 2011 ROADS FOR CONSIDERATION: MALL DR Vicinity Map: THE WOODLANDS PHASE I P ~GNO U~ O ~ a~ P O, g O w qkc RF T S 02 ~ Z P C ~Fc~NG/FP Y k O~ ~ ~ ~,y DUNNBROO O< O G/3 qN qOq s'O O~ Q ~ -c` y~ RQ ~ Q 2 5 BRIARMONT RD ~ ~Q ~. ~C, ~~v ~~ P~ GREENSPRING RD ~ N F 1. BELVEDERE VISTA LN Q ~ ~ -9 2 2. BELLAVERDE CIR ~ P 'c~ ~G~ 9~ 3. FONTANA RUN BELLAVISTA RUN 4 ~ N~ ~ . ~p 5. IRONDALE RD R ~ V SET K ER CENTER VD EP~y~ ~ ~ ~ V~ Q`''om ~ ~ DER G~ OR ~~ .7' v F ~~~ O~ a~ DG CT 2 O ZO G TPKE p/IIDLOTHIAN pp ESEpRGH LAZla m O ~ Y C Produced By Chesterfield County GIS ~-~U®S`7 CHESTERFIELD COUNTY _ ~ BOARD OF SUPERVISORS Page 1 of 1 ,,., ~ AGENDA Meeting Date: November 9, 2011 Item Number: 8.B.5.a. Subject: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Easement, a Sixteen-Foot Drainage Easement and a Thirty-Foot Drainage and Sewer Easement Across Lot 48, Stewart Village, Section A at Charter Colony County Administrator's Comments: County Administrator: Grant Xiaodan Wang and Wen Shao permission for a proposed fence to encroach within a 16' easement, a 16' drainage easement and a 30' drainage and sewer easement across Lot 48, Stewart Village, Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: Xiaodan Wang and Wen Shao have requested permission for a proposed fence to encroach within a 16' easement, a 16' drainage easement and a 30' drainage and sewer easement across Lot 48, Stewart Village, Section A at Charter Colony. This request has been reviewed by the Utilities Department, Environmental Engineering and Comcast Cablevision. The existing swale will not be affected. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager #000058 VICINITY SKETCH Request Permission for a Proposed Fence to Encroach within a Sixteen Foot Easement, a Sixteen Foot Drainage Easement and a Thirty Foot Drainage and Sewer Easement Across Lot 48 Stewart Village Section A At Charter Colony R f a ~ REQUEST PERMISSION FOR A PROP05ED FENCE L h N , AY ~ A o~ o o o o 0 7 ~a ,o C ~ O ~~~ ~ ,, N Chesterfield County Department of Utilities ' w ; = -E S 1 hcl - X16.67 Qet ~L®®~/V COKNtK JIUt (lSAt,K tU lsli~.~/ - CORNER SIDE (BACK TO SIDE) = ~~ 20' SEI: ~ -~~ - CDEaN. CHARTER W w LDT ~ ~ o y Q LOT 57 w y C') aE W LOT LINE SWALE PER ~,~ ~ CONSTRUCTION PLANS / - ~ S13.10'00'W 77.00' ~ / '7 ~ ~ -- ~ --~_ _ _ / /-' - / ~ ~ - - ~ , PROPOSED / / ~ / / ' -- ""''-"---- ---f / ' DROP INLET / ~/ ~ /~ t / ~ / /16' DRAINAGE ~~ a 352 ~ /~ NBP ~ ~ 8• Bit ,EASEMENT t / ~ ~ / ,WIMFTS OF LAND ~ , / t I ~~~-FENCE LICENSE AREA ~- o° / i DI URBANC,L / ~ ~ ~ ._ ~ ,{~ v f / ~ .1. .._, ~ .~ // ! - .. LOT /~ o 49 ~ ° ' ~ // -I- ~~ / 3 ~ LOr 47 r j ~ 351 ~ u I STOOP / ~ n t ~ 39.50' / / ~' t ~ FRAN~~[[ i . v IN i " ELE~6~4TION: ~ > + / ~ f HEtjiITAGE A ~ _ / r / I Df GVFD 350 t / ~ ^ / Tj / t ~/ o ~ 11.42 4 ' t i / 349' ` ~ + . 21.00' 7. ~ ~ 1 ~~- -mot"- -- ~'~~ ~. - - v ~ ~L1 8.50' PRIVATE PEDESTRIAN - ACCESS EASEMENT CBY 348 "' ~ ~ - - 3' r ~ ~ ' , ~ -345 SEPARATE AGREEMENT). 8.50' ,_ ___. ~ - ~_~- W , a .- -- -- ~ ~ ~ VDOT DRAINAGE EASEMENT, 1 .~„ 8.50' WATER EASEMENT ~ a / / I 347 / I 34b N13.10'00 'E 74.00' ~ COLC~IVY , R~ LANE SILT FENCE (TYP.) Xiaodan Wang Wen Shao 725 Colony Oak Ln i)8.88b7 PG. 774 PIN: 722705934800000 PROPOSED DROP INLET APP R d ~tE ~ ~~~ 2 ~ Z009 PROPOSED IMPRQVEMENTS QN LOT 4s srEwARr vu.LA~E SECTION A AT CHARTER COLONY DISTRICT CHESTERFIELD COUNTY; VIRGINIA YOUNGBLOOD, TYLER & ASSOCIATES, P. C. CIVIL ENGINEERS, PLANNERS & LAND SURVEYORS 7309 HANOVER GREEN DRIVE P.0. BOX 517 MECHANICSVILLE, Va. 231: ~J~O~~O _ CHESTERFIELD COUNTY `~ BOARD OF SUPERVISORS Page 1 of 1 ,„, ~~ AGENDA Meeting Date: November 9, 2011 Item Number: 8.6.5.b. Subject: Request Permission for an Existing Fence to Encroach Within an Eight-Foot Easement and a Sixteen-Foot Drainage Easement Across Lot 5, Brookcreek Crossing, Section A County Administrator's Comments: County Administrator: n Reauestea: Grant Rory A. Boyle and Monika V. Boyle permission for an existing fence to encroach within an 8' easement and a 16' drainage easement across Lot 5, Brookcreek Crossing, Section A, subject to the execution of a license agreement. Summary of Information: Rory A. Boyle and Monika V. Boyle have requested permission for an existing fence to encroach within an 8' easement and a 16' drainage easement across Lot 5, Brookcreek Crossing, Section A. This request has been reviewed by Environmental Engineering and Comcast Cablevision. The existing swale will not be affected. Approval is recommended. District: Midlothian Preparers John W. Harmon Title Real Property Manager Attachments: ^ Yes ~ No 00061 VICINITY SKETCH Request Permission for an Existing Fence to Encroach within an Eight Foot Easement and a Sixteen Foot Drainage Easement Across Lot 5, Brookcreek Crossing, Section A Q V`~ REQUEST PERMISSION FOR 4 AN EXISTING FENCE ~^- ~.. ~~L ~ $ ~' R N TTE A~~ ~G C~ ~ ~~ [n ~ ~~ z ~o ~ ~~ ~ °s o ~ ~ ~ ~' ~ G~ ~ ~ C~ ~ Q ~ ~ ~ ~ ,~ ~~ ~ ~ ~ ~ ~ ~ ~ ~ N Chesterfield County Department of Utilfties ' w -E S I Iwl - 116.E fet 0®0062 ~Unde~+vund l/ti/ities Lsivy ~ l~4aughon ~. yg~$,2 718-713 486! ---- FENCE P.B, l90~ LICENSE AREA _ Power' ~ ....8• '03~' SaB'SB'Ol3"W 7~O~D' PI~6d. Ai~B'$87Q3"L~ 75~ '~ ,,,, 8• Lot 5 Eosernent Gbna 4.211 Aces t B ~ Pbt/o O9's £os+smsnt $ N 414 dd A w ++ I ~ 518 ne v 2 Std F -" ~ c Lot 6 ~ i r ~ ~ w~ ~~ ~ Lot 4 ~ a}7~ • 29.48 to da S/L. of Ab,~h Cantu. Ottsrdbl~s IQbad Wotsr ~• A/stsr Red(f) f Sp~pg"21 "W ' ' H'od(i) 51018'57'31 "1Y S1A U' ~~• 3t B'37 ' 700' f9,. 11 ---- ytfl Or PADDLE CRS ~ 4~ ,j ~ ~ n 4 ~~•~r~ Rory A. Boyle ~ ~k B• ~l - Monika V. Boyle I.O. HO. 1818 518 Paddle Creek DR. 09/!9/2101 1 ,~ lmproyements On DB. 9528 PG. 369 0 ~ LDT 5, SECT/O11V "A" pIN: 71871390220000 BRDOKCREEKCROSS/AIG Chesi~e~e/d County ~rginio oA~:o9/19 t 1 ' JC18 N0: C1120.39f Prow. A. ~ Albniko Y. Boyce ~~ ON!•'~ . pLMq~ • ARCHRECT6 • ®MOINEERS • 8i1pYErOFiB• 16671 Oqr Msw D-Wa 6Ula 200• MaloM~len. Vtrpkda 23178• Rona NoM1) 79~-C671' Fax (a04) 794-283a wwrra~reo ~~UtD63 CHESTERFIELD COUNTY ~ _ BOARD OF SUPERVISORS Page 1 of 1 ,,,, ~ AGENDA Meeting Date: November 9, 2011 Item Number: 8.B.5.c. Su_ Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement, Twenty-Foot Sewer Easement and an Eight-Foot Easement Across Lot 47, Tanner Village, Section A at Charter Colony County Administrator's Comments: County Administrator: on Grant Barry W. Light permission for a proposed fence to encroach within a 16'drainage easement, 20' sewer easement and an 8' easement across Lot 47, Tanner Village, Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: Barry W. Light has requested permission for a proposed fence to encroach within a 16'drainage easement, 20' sewer easement and an 8' easement across Lot 47, Tanner Village, Section A at Charter Colony. This request has been reviewed by the Utilities Department, Environmental Engineering and Comcast Cablevision. The existing facilities will not be affected. Approval is recommended. District: Clover Hill Preparers John W. Harmon Attachments: ^ Yes ~ No Title Real Property Manager # ooaos4 VICINITY SKETCH Request Permission for a Proposed Fence to Encroach within a Sixteen Foot Drainage Easement, Twenty foot Sewer Easement and an Eight Foot Easement Across Lot 47, Tanner Village Section A At Charter Colony Chesterfield County Department of Utilities ' N W i - -E $ tact-N6.6T ket V` ®O~~ THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A TITLE REPORT AND MAY BE SUBJECT TO EASEMENTS ^F RECORD WHICH ARE NOT SHOWN dN THIS PLAT. THE SUBJECT PROPERTY SHOWN HEREON APPEARS TO BE LOCATED IN ZONE •C• NAD '83 CAREAS OF MINIMAL FLO^DING) AS GRAPHICALLY SHOWN ^N THE FL^OD INSURANCE RATE MAP COMMUNITY PANEL NUMBER 510035 0024B. EFFECTIVE DATES MARCH 16, 1983. THIS SURVEY^R MAKES NO GUARANTEES AS TO THE ACCURACY OF THE ABOVE INFORMATION. THE LOCAL F.E.M.A. AGENT SHOULD BE CONTACTED FOR VERIFICATION. UNDERGROUND POWER & TELEPHONE. Z9 - PiaV -m'1 r,~7 o GREGORY G. /~ ~ ~CGLOTHLIN Lic. No. 2557 , ~Lv . g' EASEMENT 20' SANITARY SEWER EASQG684 DB.51]3 Barry W, Ught 1554 Camack P! D8.8319 PG. 880 PIN: 725698004400000 -- -k:.-, _ STORM INLET . E~t.~s~~~~*~.e 10' TEMPORARY CdNSI`RUCTI^N EASEMENT CSEE NOTE 'A') Lar sz rt~ s~~t,~ ~etc~ MANH^LE EYE ~k;~ F'«,~ TANNER VILLAGE SECTION C COMMON AREA PB.148 PG.22-26 Lnr sr 8' DRAINAGE EASEMENT D=58-18-22 R=65.50' L=66.b5' CAMACK PLACE <131' R/W> 308.74 FT. Td THE S/L EXTENDED . CANACK TRAIL. PURCHASER. PHYSICAL IMPROVEMENTS ON Lar 4~ TANNER VILLAGE SECTIQN A nt CHARTER COLQNY CHESTERFIELD C^I VIRGINIA G. NOTE A~ 30' TEMP^RARY C^NSTRUCTION EASEMENT DB.5113 PG.684 - AS THIS PLAT WAS PREPARED WITHOUT THE BENEFIT ^F A TITLE REPORT, THIS SURVEY^R CAN NOT VERIFY THAT THE 30' AND THE 10' TEMP^RARY C^NSTRUCTI^N EASEMENTS SH^WN ON THIS PLAT HAVE BEEN TERMINATED. YD UNGBLOOD, TYLER & ASSOCIATES, P. C. CIVIL ENGINEERS, PLANNERS & LAND SURVEYORS 7399 HANOVER GREEN DRIVE P.^. BOX 517 MECHANICSVILLE, Vn. 23111 nerc.Nnv a~ anm crci c. t• = zn~ ~Cr`"~~b - CHESTERFIELD COUNTY ` '' BOARD OF SUPERVISORS Page 1 of 1 ~.. ~ AGENDA Meeting Date: November 9, 2011 Item Number: 8.6.5.d. Subject: Request Permission for Underground Fiber Optic Cable to Encroach Within a Fifty-Foot Unimproved County Right of Way Known as Center Pointe Parkway County Administrator's Comments: County Administrator: Grant Verizon Virginia Inc. permission for underground fiber optic cable to encroach within a 50' unimproved county right of way known as Center Pointe Parkway, subject to the execution of a license agreement. Summary of Information: Verizon Virginia Inc. has requested permission for underground fiber optic cable to encroach within a 50' unimproved county right of way known as Center Pointe Parkway. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. District: Clover Hill Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager # ~OUOS7 VICINITY SKETCH Request Permission for Underground Fiber Optic Cable to Encroach Within a Fifty Foot Unimproved County Right of Way known as Center Pointe Parkway FALL WAY 14. REDBORNE CT ~~ REQUEST PERMISSION FOR FIBER OPTIC GABLE TER pp~~ITE PK r .~ f ~ 6 p ~ ~' 4 ~~{Q ~ r~ 2~ u~ 8 7 OA O q d '~ 10 ~' '~ 2 ~~ 11 : ~.p 14 M~ 13 ~4~ Q ! ~ ~ ~~14G \ O ~ 2 ~,~ ~pLIAGE. \¢Cr~2 ~~, r4 ~~ ~ CT ~ ~~ ~ ~ ~ 8R~ No l4 Chesterfield County Department of Utilities W ~E S 1 hcl ~ 983.33 ke t ~~ V o~~ J W U LL Wa°o ~a$ w~~ =~i UaN ~ LF1 O N ~~ti~ ~~oa Zaw~ ~tLUch Ooaai ()~na~ J_ 0 J j chi Q ~ J V ~ ~ W~o ,. ° C7 n - Q ~ . o v °o ~ S O - ~ JOo y~ ~• ~ c$ ~~ a =N~V , .u a J~° =ti ' ~ o (A O J m ~ ~ > ~~Q~ T 7LL• "~ ~wNSI 5 NOt U,~a. ~~ ARF~ C/~LCtJtA 1 { 8g EDiV~' ~g~: _ ~_ r r` ~~- ~ ~ ~~ a ~~ ~ ~~~ w ~ ~~ a ~' ~ U o °a o~a !nom°o .. v°v Qom ~ °~a:,°~~ co _ ~~ ~ W ~ ~_~ Z~N~ ~ ~ °'y+' OZ~`c~ ~~m ay~~ •~-. w ~~ ~OQm my~ Uu~ao C 1r• ~ , w N c O ~ 1r _ +~ o ~ ~Lp G 2 m 0 z ~ w • _ ~ w ~~ ~ W i qt N. ~~o ., 'p~j ab ~~ 1 _ ~ ~ ~I y _ ~~~0~~ __".ter ~„ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 9, 2011 Item Number: 8.6.6. Subject: Acceptance of Parcels of Land for Meadowville Parkway from Economic Development Authority of the County of Chesterfield County Administrator's Comments: County Administrator: Accept the conveyance of parcels of land containing a total of 17.706 acres for Meadowville Parkway from Economic Development Authority of the County of Chesterfield, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of parcels of land containing a total of 17.706 acres from Economic Development Authority of the County of Chesterfield. This dedication is for the construction of Meadowville Parkway. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~(10 VICINITY SKETCH Acceptance of Parcels of Land for Meadowville Parkway from Economic Development Authority of the County of Chestertield ~~ 17.706 Acre Dedication N Chesterfield County Department of Utilities w ~. -E s 1 Iwl -833.33 to t V V V® f i ~~ ~y m ~$~~ ~~ ~~ ~~~ ~p~~'~~ =~~ ~'s ~ ~~ ~ 3 i ~' rvtw nw Nvu e~rvi ~ a "n~ A ~ ~ ~~ N~ ~g~~ ~s R mc~z m w rioneo m iw ~Q a a~ ~~~~ ~~~ ~~ ~a~~ T2 ~ o ~~~~ 3, ~;o~. ~~ ~; ~}}~~~r1~ gM ~ [g~ a i ~ % ~~ ~ ' `~L % ~ .Y ~~ ~~ Y ~,~>~ ;c- ~sR~ ~a ~~ a ~8~` ti a; ~~, ,~ t ~ fp~1 ~ + ,: ~~ o a Y yW' i~~ ~a~~ /~~ ~p~~, ~r~ °~~ ~~~~ m ~~~~~ ~~ .n_ _, ~~~~ and p a $6~~ y m _+ ~ 28NmT~ T ~~~ ~@~~ 22~ ~S ~~~ a~ ~~ "v s~?-Ep4a ~ ~~~~~s~ o~ ~_ ~ ~. ~ ~~m~ l ~- 3~•yys\ 1 ~~ ~~~m T2 ~' 3A 8Pp ~~~ ~ ~~~~ ~'a~~ ~ ~~ yq-'fld 91-['60 ~n's+~a ram v < ~ °coo°cv= ~~Q z~mcn~0 ~~~ rn~~0 ~~~~pZ-Irn~mZ NW4~ TD~3v~ n w ~ x~ozv` trnl~~m~~o 4~ sn; ~ oovn ~'~ ~p3NDrn v~n~ov~ x x o rn m T ~. ~ ~~~ .• . . T I M M O N S GROUP •' "y ~`~'~~'°~ m~.~ .•. e...bw..K ~ r..~a.~ur ~ Un..erumr. ~ •.wwieor ~~U®~!~ 17liltllUgMIQWI:/Y!-IgnlsV ntyr rtw Mlu CaMlO lu•Ni~.aw0 ~rioow on ~~ m+~ur ma~ny~~rrinw ~~~ ~ ~~ ~~~ ~ ~~ o ~~ ~a¢~ a ~~ ~ ~~ ~ ~ :' 4 Q ~ ~~ ~ ~~~ ~ ~~p ~ ~:m= ~3 ~ •Qi I \ I c [?i,~J I 1 ~i0~ I ,~ ~~ ~+~~ T ~ 1 ~a~ $~~~ ra ~~ ~ ~~~ ' ~ ~~~ p~~ ~~ ~ ~~~ ~~ °~ ~~ ~~ ~ O~S ZR~ 2 ~~~ ~ ~ ~_~~ ~` '~~~ m~ mn 2= m~ m-, m N ~~ ~ N~ ~~ Y 00 ' m z ~ $ ~~ rmioue~j ~~~~ ~#~ ~ .H.a~aas : / m ~ a \ C oa ~a ' ~a, I ~ _ _ ~ z ~ ` o S y~.~, C m n D T woes ~ ]~ \~ ~~i ~ / n7oZ ~ 9 4 T~yQ(nG c =~~s m~3m~o~ y ~_~ _~ ~oo~°c~~ ~~ ?~ m~r~~(nm~•, ~ R 4; ~°=~~~nmv ~W~ ge.. rC1~~Om~a°, ~CmmmnD _~~_~ y ~ Z2~-ZimA ~~TO Om .~..~ .a m ~.~.~m„ ,.~._.._.e. T I M M O N S GROUP .•'"''~ ~`~'~~'°~ ~~ °~"'~°TM sro. wwor~ ~ w++.mr ~ =mr..wao. ~ T«,.~.,. ~i~~~D~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 9, 2011 Item Number: 8.6.7. Subject: Initiate an Application for Conditional Use (Renewal) to Permit Continued Operation of a Business (Motor Vehicle Repair) Incidental to a Dwelling Located at 5632 and 5700 Omo Road County Administrator's Comments: County Administrator: Initiate an application for conditional use (renewal) to permit the continued operation of a business (motor vehicle repair) on property located at 5632 and 5700 Omo Road (Tax IDs 773-681-2145 and 3148), in the A zoning district, and appoint Kirkland Turner, Director of Planning, as agent for the Board of Supervisors for the purposes of this application and waive disclosure. Summary of Information: Mr. Holland is requesting that the Board initiate an application for conditional use to permit the continued operation of this home-based business originally approved in 2003 and renewed by the Board of Supervisors in 2006 (Case 06SR0340). This business was approved for a period of five (5) years, expiring in November of 2011. Preparers Kirkland A. Turner Attachments: ^ Yes ~ No # OCU07-`~4 Title: Director of Planning i~ ~~ y W 1 Q J o~ Q J~ J ~ O~ v~ ~ ~ o ~J~N ~ o,~ ~ ~ :pR ~ / _~~~~~~~ rn i~~'`• •~ •~ ~~~~ p • ~ ~ ~i~~1 ~ - .~ ixe CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 9, 2011 Item Number: 8.6.8. Subject: Approval of Two Change Orders to Godsey and Son, Incorporated, for the construction of Chesterwood-Cogbill Road Drainage Improvements County Administrator's Comments: County Administrator: Board Action Requested: Approve two change orders with Godsey & Son, Inc . , in the total amount of $68,317.53 for the Chesterwood-Cogbill Road Drainage Improvement project; appropriate and transfer $36,251.34 from CDBG program income to fund Change Order #1; and transfer $32,066.19 from the County's pay-as-you-go Capital Reserve to fund Change Order #2. Summary of Information: On April 13, 2011, the Board of Supervisors approved a construction contract with Godsey & Sons, Inc., for the Chesterwood-Cogbill Road Drainage Improvement project in the amount of $198,100. The project will provide direct benefit to eight homes that have extensive flooding during moderate storm events as well as significantly improve drainage to an additional 20 homes along Cogbill Road and Stanley Drive. The stormwater will be directed to an existing County-maintained BMP facility for treatment. This project is funded with Community Development Block Grant (CDBG) and Community Development Block Grant Recovery (CDBG-R) funds approved in FY2010. Preparer: Allan M. Carmody Title: Director of Budget and Management Preparer: Richard McElfish Title: Director of Environmental Engineering Attachments: ~ Yes ^ No # ~~;V~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA During construction, the contractor discovered that the sewer service lines for five of the residences were in conflict with current minimum clearance standards. This was not anticipated in the original plans at the time of the bid. The County directed the contractor to proceed with the project while making the necessary modifications so that residential service to these customers would not be disturbed. The two change orders reflect the additional sewer line work required and additional pavement overlay required by VDOT. For contracts less than $500,000, the County's Change Order Policy requires the Board of Supervisors to approve change orders that collectively increase the amount of the contract by more than 20 percent of the original contract amount. Change Orders #1 and #2 represent 35 percent of the original contract amount. Sufficient funds are available in CDBG program income to cover the cost of Change Order #1 and in the County's pay-as-you-go Capital Reserves to cover the cost of Change Order #2. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~, Meeting Date: November 9, 2011 Item Number: 8.6.9. Subject: Adoption of Revised Resolution for State Road Acceptance for Westchester Townhouses Section 2 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached revised resolution for state acceptance for Westchester Townhouses Section 2, as requested by the Virginia Department of Transportation, increasing the distance of roadway accepted. Summary of Information: VDOT has requested that the state road acceptance resolution adopted by the Board of Supervisors on July 27, 2011, be revised to include an additional .02 miles of roadway. Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: ~ Yes ^ No # ~~O®~, WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Land Development Designee for the Virginia Department of Transportation has advised this Board the street meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, IT BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Land Development Designee for the Virginia Department of Transportation. Project/Subdivision: Westchester Townhouses Section 2 Type Change to the Secondary System of State Highways: Addition Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.1-229 Street Name and/or Route Number • Perdue Springs Drive, State Route Number 5907 From: ~-1-g 0.17 miles west of Jefferson Davis Highway, (Route 1/301) To: Temporary End of Maintenance, a distance of: 0.07 miles. Recordation Reference: Pb. 175, Pg. 31 Right of Way width (feet) = 50 ~~U~~ -----,, CHESTERFIELD COUNTY _' BOARD OF SUPERVISORS Page 1 of 2 ~%~ AGENDA Meeting Date: November 9, 2011 Item Number: 8.8.10. Subiect: FY2013 Priority List of Transportation Needs County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve the attached priority list, statement and letter regarding Chesterfield County's transportation needs, and authorize this information be forwarded to the Virginia Department of Transportation, Commonwealth Transportation Board, and the county's Congressional and State Legislative Delegations. Summary of Information: Each year, the Board of Supervisors is requested to adopt a priority list of transportation needs for consideration by the Virginia Department of Transportation (VDOT) when VDOT updates their Six-Year Improvement Program (SYIP). VDOT's SYIP identifies projected funding for primary and interstate roads, rail, transit and other federally funded specialty projects. This year, the Commonwealth Transportation Board (CTB) will be holding a public meeting for the FY2013-FY2018 SYIP on November 30, 2011, at the VDOT Central Office Auditorium. This meeting is being held to obtain input into the SYIP prior to releasing the draft SYIP in the spring. (Continued on next page) Preparers R.J. McCracken Title: Director of Transportation Attachments: ^ Yes ~ No # _ (~OG0~.0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Staff recommends the Chairman make a statement at the CTB public meeting regarding the top priority projects, support of the revenue sharing program and transit. Funding for the Route 360/Commonwealth Center Express bus service, initiated by the CTB, will run out in June 2012. The statement should reinforce that the county expects VDOT to pay for the service, or it will be discontinued. The recommended statement to be presented at the CTB public hearing is Attachment B. In addition to the statement, a letter should be submitted to the CTB, VDOT and the county's legislative delegation (Attachment C). A summary of the Chesterfield County projects included in VDOT's current FY2012-FY2017 Six-Year Improvement Program is shown on Attachment D. The Secondary Road Six-Year Program will be presented in the spring for the Board's consideration. Recommendation: Staff recommends: 1) The Board approve the recommended priority list of highway projects and the supporting statement and letter; and 2) Direct the County Administrator to forward the list and letter to the Commonwealth Transportation Board, Virginia Department of Transportation and Chesterfield County's Legislative Delegations. District: Countywide E~~tl~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS PRIORITY LIST OF HIGHWAY PROJECTS RECOMMENDED November 9.2011 PRIORITY PROJECT DESCRIPTION FROM TO CURRENT COST IN FUNDING MILLIONS STATUS 1 Route 288 Interchan a Im rovement Route 360 $72.0 2 Route 60 6 Lanes Courthouse Rd. Old Buckin ham Rd. $16.0 F~~~ ..a rti~.~o, r..i...,.. ^c..... Funded 3 Powhite Parkwa 4 Lanes Route 288 Watermill P $10.0 Partially Funded 4 Route 10 6 Lanes Bermuda Trian le Rd Meadowville Rd. $30.0 $15.9 M 5 Route 10 6 Lanes Route 1 I-95 $4.0 Partially Funded 6 Route 360 8 Lanes Winter ock Rd. Woodlake Villa a Parkwa $15.0 $6.8 M 7 Route 1D 6 Lanes Route 288 Frith Ln $14.0 Partially Funded 8 Route 360 6 Lanes Route 288 Genito Rd $18.0 $3.5 M 9 Route 360 6 Lanes Woodlake Villa a Parkwa Otterdale Rd. $25.0 Funded 10 Hu uenot Road 6 Lanes Route 60 Alverser Dr. $4.0 Funded 11 Route 1 Intersection Im rovement Old Bermuda Hundred Rd. $5.0 12 Centralia Road 3 Lanes Nott Ln Chester Rd. $25.0 Interchange Improvement, Funded 13 Rt 288 Northwest Loo Chester Rd $3.D 14 New Freeways: Prel. Engr. &Right-of--Way A. Powhite Pkwy Ext A. Charter Colony Pkwy. A. Route 360 A. $4.0 8. East/West B. Route 360 B. I-95 B. $9.0 C. North/South C. EastlWest Freewa C. I-85 C. $3.0 15 Powhite Parkway 4 Lanes, Extended At- rade Intersections Recta-2~ Watermill P Woolrid a Rd Ext 32E.II $19.0 16 Si nalization Var. Locations see below Count wide $3.0 17 Sight & Sound Powhite Pkwy., Countywide $50.0 Barriers Route 288 Various Locations 18 ParklRide Commuter Countywide $2.0 Facilities Parkin Lots ** 19 Powhite Pkw Removal Tolls see below Chi enham Pkw . Route 288 $63.8 20 Hi h S eed Rail Chesterfield -- Route 360 21 Commuter Bus S rin Run Road Cit of Richmond $D.4/ ear 22 I-295 Loos Meadowville Rd. $20.0 TOTAL $422.2 Route 360 at Lynview Drive, Broadstone Road & Lynchester Driv Long Term Obligations For Tolls as of 3!31110 Cost in millions Powhite Parkway /Old Hundred Road at Brandermill Parkway Outstanding Principal on Bonds $6.0 Route 60 Corridor Signal Improvements Due to Toll Facilities Revolving Account $35.1 Route 10 at W. Rock Spring Road, Ecoff Avenue & Parker Lane Due to VDOT Construction Fund $14.7 Route 1 at Old Bermuda Hundred Road & Sand Hills Drive Long-Term Notes Payable to Chesterfield County River Road at Pickett Avenue $63.8 V~V~Q~r Attachment A STATEMENT VDOT's FY13-FY18 Six-Year Improvement Program Public Meeting November 30, 2011 I am Art Warren, Chairman of the Chesterfield County Board of Supervisors, speaking today on behalf of the Board of Supervisors. I appreciate the opportunity to present transportation issues and projects important to Chesterfield County. We have worked with VDOT on many important projects over the years and hope to continue a positive relationship with the Department in the future. In that regard, we would like to express our appreciation to the Commonwealth Transportation Board for the increased funding for the revenue sharing program. We feel this program is an excellent way to partner with the state to deliver priority projects. Now, specifically regarding the Six-Year Improvement Program, I will begin with the funding for the Route 360/Commonwealth Center Express Bus. This service was initiated by the CTB near the end of 2005. We support public transportation, however, the cost of continuing this service is not an expense the county can take over. Approximately 160 people ride the bus daily. The current six-year plan does not show funding which would allow this service to continue beyond this coming July. Unless additional funds come from the state, the service will have to discontinue in July. In the interest of time, I would like to highlight Chesterfield County's top priority projects. The complete list of projects will be submitted for the record and your reference. Attachment B Page 1 of 3 Our number one priority project involves improvements to the Route 288/Route 360 Interchange. Traffic volumes on Route 288 and Route 360 in the vicinity of the interchange are high, and the proximity of the Route 360/Old Hundred Road/Commonwealth Center Parkway intersection contributes to the congestion at the interchange. Traffic exiting Route 288 southbound to Route 360 westbound backs up onto Route 288 during the evening commute period restricting through traffic on Route 288 to a single lane. We are working with VDOT to develop solutions for this problem. Funding needs to be programmed for this project. The second priority I would like to discuss is the Route 60 Project from Courthouse Road to Old Buckingham Road. This section of Route 60 needs to be widened to six lanes. Traffic volumes on this corridor are already heavy and are expected to increase in the future. Route 60 is a six-lane facility east of Courthouse Road, but reduces to four-lanes approaching the Village of Midlothian. Widening this mile-and-a-half section of roadway will provide a good roadway network for many years. Our third priority project is widening the western end of the Powhite Parkway. This project is being funded through the revenue sharing program and we are making good progress in developing the plans in anticipation of construction in 2012. Our fourth priority is the Route 10 widening project from Bermuda Triangle Road to Meadowville Road. We are pleased that this project was partially funded with the Governor's Transportation Initiative; however, additional funds are needed to fully address all the issues along this important economic development corridor. The intersection of Route 10 and Meadowville Road has a very poor alignment. We anticipate high traffic volumes will use this intersection to access the Meadowville Technology Park in the future, so we need to construct it X10 ~'~ the intersection to accommodate those volumes. Attachment B Page 2 of 3 In closing, let me thank Commissioner Whirley, the Central Office, District, and Residency Staff with whom we work on a daily basis, for all of their help. We look forward to working with you in the future. I will be glad to answer any questions. Attachment B Page 3 of 3 ~v' fl (~f$:J November 2011 Gregory A. Whiney, Sr. Commissioner VA Department of Transportation 1401 E. Broad Street Richmond, VA 23219 SUBJECT: VDOT FY13-FY18 Six-Year Improvement Program Chesterfield County Priority Projects Dear Commissioner Whiney: On behalf of the Chesterfield County Board of Supervisors, I am submitting Chesterfield County's priority list of highway projects. Chesterfield County is requesting funding for the projects and asking that this priority list be entered into the Richmond District Public Meeting record for the FY13-FY18 Six- Year Improvement Program. Our top four priority projects are highlighted below: Our number one priority is improvements to the Route 288/Route 360 Interchange. Traffic volumes on Route 288 and Route 360 in the vicinity of the interchange are high, and the proximity of the Route 360/Old Hundred Road/Commonwealth Center Parkway intersection contributes to the congestion at the interchange. Traffic exiting Route 288 southbound to Route 360 westbound backs up onto Route 288 during the evening commute period restricting through traffic on Route 288 to a single lane. The county's second priority is the widening of Route 60 to six lanes from Courthouse Road to Old Buckingham Road. This section of Route 60 is carrying approximately 46,000 vehicles per day. This volume is expected to increase to 71,000 vehicles per day by the year 2030. Our third priority project, widening Powhite Parkway, is being addressed with revenue sharing funds. The county's fourth priority is the widening of Route 10 between Bermuda Triangle Road and Meadowville Road. We are pleased that this project was partially funded with the Governor's Transportation Initiative; however, additional funds are needed to fully address all the issues along this important economic development corridor. The intersection of Route 10 and Meadowville Road has a ATTACHMENT C Page 1 of 2 :.~~1~~~ very poor alignment. We anticipate high traffic volumes will use this intersection to access the Meadowville Technology Park in the future, so we need to construct the intersection to accommodate those volumes. This section of Route 10 carries over 49,000 vehicles per day. This volume is expected to increase to 84,500 by the year 2030. Additional funding is needed for this project. If you need additional information or clarification, please let us know. We look forward to the construction of these important projects. Sincerely, Arthur S. Warren Clover Hill District Chairman, Board of Supervisors Attachment cc: The Honorable Members of the Chesterfield Congressional Legislative Delegation The Honorable Members of the Chesterfield State Legislative Delegation The Honorable Members of the Board of Supervisors James J. L. Stegmaier, County Administrator William Dupler, Deputy County Administrator R.J. McCracken, Director of Transportation Thomas A. Hawthorne, District Administrator ATTACHMENT C Page 2 of 2 ~~~®~'~~ A O a C d d 0 c R d } X y ti r s 0 Z M r C l7 A V Q N O LL l0 0 0 LL 'r V h O p Q O ~ ~i '~f :_. d .` a ~ 0 ~ 0 63 0 #A 0 Ef! 0 (A 0 4f! 0 E9 0 EA 0 to 0 E9 0 63 ~n ~ o E9 ~n 1~ 0 E9 0 63 0 N 0 E9 0 63 0 E9 0 E9 0 fA 0 EA 0 E9 0 E9 0 M ~ ~ ~ ~ ~ LL LO M N O EA 0 E9 0 E9 0 63 0 EA 0 E9 0 EA 0 (A 0 fA 0 63 (D O O H3 ~ N O EA O E9 O 63 O E9 O 63 O E9 O K! 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' ~ ~ ~ ~ ~ V $ V d Q ~ N d - ~ 67 Q' O O d ~ i1 ~ 'a dl fj7 C ~ ~ O ~ ~ 4] ~ $ ~ ~ .O ~ ~ ~ ~ ~ C.J ~ ~ ~ ~ ~ ~ ~ ~ Qp ¢ ~ ~ ~ ~ y ~ ~ 0 ~ ~ ~ ~ ~ ~ ~ j G7 ~ ~ ~ ~ ~ ~ ~ ~ 47 @ ~ ~ ~ ^ P ~ ~ O (O ~ ~ ~ Q ~ ~ c ~ oo ~, > d °~ ~ ~° ~ a a ~ ~ ~ ~ ~ m ~~•, 5 ~ ~ m U <v ~ oo ~ _ Ip~~p 5 m ? m x •~ fop ~ 7 H ~ ~ ~ ~ N ~ ~ ~ ~ ~ ~ ~ ~ ~ U~7 } ~ ~ m ~ _ ~ W ~ ~ ~ ~ ~ Y m `~ ~ ~ ~'' ~ m ~ ~ ~ "a ca ~ _ i cj iL ~ O C:1 N s ' W ' !- ' a ~ c ~ Q1 a a~ -a ~ cv Z O 2 ~ o ~ O ~ m ~ ¢t ~V ~ ~ ~ a a a a ~ . ~ ~ ~ ~ ~ ~ ~ ~ S S M W ~ ~ ~ ~ ~ y CJ ~ ¢ ~ ~ ~ ~ ~ ~ ~ ~ ~ j ~ ~ ~ ~ ~ Y ~ ~ ~ 47 54 4 ~ My ~ ~p ( 61 ~ ~ f0 C I.L ~ LL ~ _ = S ~ lL ~ ~ C:J C7 C7 C7 J U7 Z Z V V C'J CJ U7 r'1 ^~^~ ~1 U ~~~v~~8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 9, 2011 Item Number: 9.A. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # Prepared by Accounting Department October 31, 2011 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Date Original Date B~ Description Amount Ends 04/99 Public Facility Lease-Juvenile Courts Project $16,100,000 01/20 (Refinanced 10/10) O1/O1 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 03/03 Certificates of Participation -Building Construction, Expansion and Renovation 03/04 Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 10/04 Cloverleaf Mall Redevelopment Project 12/04 Energy Improvements at County Facilities OS/OS Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 05/06 Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 08/07 Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 16,596,199 1,519,567 14,495,000 11,960,000 22,220,000 124.685.766 11/21 Outstanding Balance 10/31 /2011 $7,185,000 5,605,000 11/23 3,540,000 11/24 13,990,000 10/ 12 16,596,199 12/17 965,407 11/24 8,325,000 11 /24 7,145,000 11/27 17,545,000 80.896.606 Approved Amount ~~~®~~ CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances November 9, 2011 of General Fund Budgeted Expenditures* FY2008 $50,945,000 7.5% FY2009 $53,495,000 7.7% FY2010 $53,495,000 8.1 FY2011 ** $53,495,000 8.3% FY2012 $53,495,000 8.2% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent **Pending outcome of FY2011 audit results CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS November 9, 2011 Board Meeting Date Description Amount Balance* FOR FISCAL YEAR 2011 BEGINNING JULY 1, 2010 4/15/2010 FY2011 Budget Addition 13,169,200 17,947,388 4/15/2010 FY2011 Capital Projects (12,962,600) 4,984,788 5/26/2010 FY2011 Part of Sports Quest funding (206,600) 4,778,188 8/25/2010 Replacement generator for the IST building (290,400) 4,487,788 8/25/2010 Replacement funding to complete projects at Clover Hill (340,000) 4,147,788 Sports Complex 11/17/2010 Renovations and Additions to the Manchester Volunteer (120,000) 4,027,788 Rescue Squad (MVRS) Project FOR FISCAL YEAR 2012 BEGINNING JULY 1, 2011 4/13/2011 FY2012 Budget Addition 13,552,500 17,580,288 4/13/2011 FY2012 Capital Projects (13,352,500) 4,227,788 8/24/2011 Construction of first phase of Mary B. Stratton Park (391,735) 3,836,053 *Pending outcome of FY2011 audit results O ~ 0 ~ ~ ;~ O M ~O 0 ~O n N O oo M L a ~ u C ~ R ~ O ~ ~ O CC O "O , t~ N ~ ~ ~ ~' O ~ vl ~ N ~ ~ rr Vl M ~ ~ O ~ ~O r. O O~ C ~" A oNO ' ~ ~ ~ a C 0 ~ N ^ a + 7 ~ ~ ~ w ~ ~ W Q ~ d N C O O O O O , N F7r a ~'. .--i O N O ~ O ~ O vl O ~ O vl , dry ~ y ~ ^ M M M M M M M M M F C ~ ~ ~ C/1 F Z' L W U a. U F Q A L ie L ~ ~ M ~ O 00 O ~ ~ M Q ~ ~ ~ 00 N L 69 N N N O L ~ y~ L a„ R U ~ O 7 ~ ~ y C U A R ~ ~ C = p 'O ~ ~ 3 O U a i "O 7 RI O N G~+ w O 6~ G O u O C ^O C, 6~ a ~x ~~~~®~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1Nf Meeting Date: October 26, 2011 Item Number: 14.A. Subiect: Resolution Recognizing Mr. Thomas Jackson Poe Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Thomas Jackson Poe, Troop 2806, sponsored by Woodlake United Methodist Church, upon attaining the rank of Eagle Scout. Mr. Poe, a Matoaca District resident, will be present at the meeting, accompanied by members of his family, to accept the resolution. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # UC30094 RECOGNIZING MR. THOMAS JACKSON POE UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Thomas Jackson Poe, Troop 2806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Thomas has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 9th day of November 2011, publicly recognizes Mr. Thomas Jackson Poe, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as one of its citizens. ~~~U95 ~~ ,~.s CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 9, 2011 Item Number: 14.6. Subject: Resolution Recognizing Chesterfield County Master Gardener Volunteers Who Participate in the Grass Roots Lawn Care Program County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the attached resolution. Summary of Information The attached resolution recognizes the Chesterfield County Master Gardeners who have participated in the Grass Roots program. Grass Roots is an outreach program providing environmentally sustainable options for Chesterfield County residents interested in healthy, beautiful lawns while protecting the watershed. There are approximately 40 Master Gardeners participating in the program each year under the leadership of Ms. Susan Edwards, Master Gardener coordinator, and Mr. T. Michael Likins, Director and County Agent. Preparers T. Michael Likins Title: Director, Cooperative Extension Attachments: ^ Yes ~ No # C~~U09~i RECOGNIZING CHESTERFIELD COUNTY MASTER GARDENER VOLUNTEERS WHEREAS, the Master Gardener volunteers have served Chesterfield County since 1981, promoting environmental stewardship by using university researched recommendations and outreach programs to educate the residents of Chesterfield County; and WHEREAS, the Grass Roots residential turf nutrient management program was established in 1998 to help residents establish beautiful lawns while protecting the watershed, and participation in the Grass Roots program leads to reduced nutrient loss to Virginia's ground and surface waters, including the Chesapeake Bay and its tributaries; and WHEREAS, the Grass Roots program offers Chesterfield County residents the chance to learn about specific lawn problems and remedy these issues in an environmentally sustainable way; and WHEREAS, approximately 400 residents participate in the program annually, and more than 4,600 residents have participated in the Grass Roots program in its 14 years of existence; and WHEREAS, more than 55 million square feet (1200 acres) of residential turf have been placed under urban nutrient management plans; and WHEREAS, approximately 40 volunteers contribute in excess of 700 hours to the program annually; and WHEREAS, the Grass Roots program was recognized in 2011 by the Virginia Department of Conservation and Recreation as meeting their requirements for the Turf and Landscape Urban Nutrient Management Program; and WHEREAS, the Grass Roots program was awarded the 2011 Search for Excellence award, second place for innovative projects category at the 2011 International Master Gardener Conference. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 9th day of November 2011, publicly recognizes the Master Gardener Volunteers, the Master Gardener Coordinator, and the County Agent for their outstanding achievement and representation of Chesterfield County at the 2011 International Master Gardener Conference. AND, BE IT FURTHER RESOLVED that this resolution be permanently filed with the records of this Board of Supervisors of Chesterfield County, Virginia. ~r _ .,~ ixs CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 9, 2011 Item Number: 14.C. Subiect: Resolution Recognizing The Honorable Marshall W. Trammell, Jr. for His Distinguished Service as a Member of the Chesterfield County School Board County Administrator's Comments: County Administrator: Board Action Requested: Ms. Jaeckle requests that the Board adopt the attached resolution recognizing The Honorable Marshall W. Trammell, Jr. for his many years of public service. Summary of Information: Mr. Trammell has served on the Chesterfield County School Board since 1991, including serving four times as its chairman. He also has held numerous other positions of responsibility and has always represented Chesterfield County ably and with distinction. Mr. Trammell is nearing the end of his current term and is not seeking re-election to the Chesterfield County School Board. Preparers Don Kappel Attachments: ^ Yes Title: Director, Public Affairs ^ No RECOGNIZING THE HONORABLE MARSHALL W. TRAMMELL, JR. FOR HIS DISTINGUISHED SERVICE AS A MEMBER OF THE CHESTERFIELD COUNTY SCHOOL BOARD WHEREAS, on June 12, 1991, Mr. Marshall W. Trammell, Jr. was nominated by Bermuda District Supervisor C.F. "Sonny" Currin, Jr. and appointed by the Board of Supervisors to serve as the Bermuda District's representative on the Chesterfield County School Board; and WHEREAS, in 1995, the General Assembly approved a Chesterfield County Charter amendment, which changed the process from appointment of School Board members to election by referendum, and Mr. Trammell was elected to continue serving as the Bermuda District representative on the School Board; and WHEREAS, Mr. Trammell is nearing the end of his fifth elected term and is not seeking re-election; and WHEREAS, during his service on the Chesterfield County School Board, Mr. Trammell has served as chairman four times and as vice chairman five times; and WHEREAS, Mr. Trammell earned a bachelor's degree from Virginia Tech and worked for 37 years for the Virginia Department of Agriculture and Consumer Services prior to retiring from that agency on January 1, 2008; and WHEREAS, his state career included managing Virginia's Nursery Inspection program, the Program Development and Evaluation Unit and the Pesticide Certification, Licensing, Registration and Training program; and WHEREAS, he currently serves on the Board of Directors for the Appomattox Regional Governor's School for the Arts and Technology and served on the founding Board of Directors for the Governor's School for Government and International Studies; and WHEREAS, Mr. Trammell also has served on the boards of the Metropolitan Educational Research Consortium and the MathScience Innovation Center; and WHEREAS, Mr. Trammell has consistently distinguished himself as a leader and as someone committed to helping our young people to receive the best possible education to prepare them for the future. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 9th day of November 2011, publicly recognizes The Honorable Marshall W. Trammell, Jr. for his many years of distinguished service to Chesterfield County, thanks him on behalf of all Chesterfield County residents, and extends sincere best wishes for the future. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Trammell and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. November 9, 2011 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Mr. Fredd Boisseau 2. Mr. Ralph Carter 3. Ms. Sandy Brasili 4. 5. Evening Session #2 (End of the Evening Agenda) 1. Mr. Dou B,~ arker 2. 3. 4. 5. F~'eol d y '~v i ssc a ~ Press Release on Sustainable Development THE WHITE HOUSE Office of the Press Secretary FOR RELEASE UPON DELIVERY 4 P-M MONDAY, June 14,1993 ON EARTH SUMMIT ANNIVERSARY PRESIDENT CREATES COUNCIL ON SUSTAINABLE DEVELOPMENT For Economic Growth, Job Creation, Environmental Protection WASHINGTON - On the anniversary of the Earth Summit and, as the United Nations Commission on Sustainable Development gathers for its first meeting, President Clinton today (6/14) named the President's Council on Sustainable Development to help craft U.S. policies that will encourage economic growth, job creation, and environmental protection. "Every nation faces a challenge to identify and implement policies that will meet the needs of the present without compromising the future. America will meet that challenge with the help of this Council and the ideas and experience its members bring to this important task," President Clinton said. Vice President Gore, who joined President Clinton in announcing the Council, said, "This Council will help us forge a new partnership among representatives of industry, labor, government, environmental organizations, and civil rights organizations. That partnership is vital to our success in addressing the global environmental issues facing every nation." The Council, which has 25 members, will explore and develop policies that encourage economic growth, job creation, and effective use of ow natural and cultural resources. Sustainable development is development that meets the needs of the present without compromising the future. The Council's primary goals will be to: o Develop specific policy recommendations for a national strategy for sustainable development that can be implemented by public and private sectors; • Respond to the recommendations in Agenda 21, the comprehensive international policy declazation nations of the world agreed to as a pledge to global environmental action, and contribute to the U.S. plan to be submitted to the United Nations Commission on Sustainable Development, the international commission created at the Earth Summit to help ensure implementation of Agenda 21; • Sponsor projects that demonstrate and test the viability of the Council's recommendations and that encourage comprehensive approaches; • Establish links with other non-governmental organizations within and outside the United States; • Recognize outstanding sustainable development achievements through an annual Presidential awazd; and, • Educate the public about the faz-reaching opportunities in sustainable development. The Council will divide into issue-specific committees to develop strategies in particular areas such as sustainable agriculture and land use, efficient energy and transportation systems, environmental justice, eco-efficient manufacturing, environmental education, and setting environmental priorities. The Council will meet quarterly over an initial two-yeaz term that may be renewed for another two yeazs. The Council's first formal meeting will be in September. In December, the Council will recommend a broad strategy for how the U.S. might achieve sustainable development goals in some of the critical azeas identified in Agenda 21. In June, 1994, the Council will identify specific actions that should be taken to pursue the national sustainable development strategy. The Council includes members of the President's cabinet (the Secretaries of Agriculture, Commerce, Energy, Interior, and the Administrator of the Environmental Protection Agency), and representatives of industry, environmental organizations, and the academic community. President Clinton announced as co-chairs of the Council: Jonathan Lash, President of the World Resources Institute, and David T. Buzzelli, Vice President and Corporate Director of Environment, Health and Safety and Public Affairs at the Dow Chemical Company. "The Council's membership and mandate reflect the belief that is growing among business and environmental leaders that good economic policy protects the environment and good environmental policy strengthens the economy. The Council is the right group at the right time to define broad policy goals and strategies that integrate government programs to strengthen the economy and protect the environment," Lash said. Lash, a distinguished leader in international law, joined WRI in January from the Environmental Law Center at the Vermont Law School where he directed one of the nation's outstanding environmental law programs. He is the former Vermont Secretary of Natural Resources and has served as a senior staff attorney for the Natural Resources Defense Council. WRI, based in Washington, D.C., is a nonpartisan policy research center on global environmental, economic, and development issues. "To ensure a sustainable environment and economy, we must improve the decision-making process and establish priorities that target and resolve the most crucial issues first. This Council has the potential to contribute substantially to that goal," said Buzzelli. Buzzelli, who has worked for Dow for 28 years, is a member of the company's Board of Directors and is responsible for guiding Dow's approach to environment, health and safety related issues. For many years, he has actively promoted sustainable development. The Dow Chemical Company manufactures and supplies more than 2,000 products and services. It operates 178 manufacturing sites in 33 countries and employs more than 60,000 people. http•//archives clintonpresidentialcenter org/`~u=061493-Qress-release-on-sustainable-development htm U.S. COMMITMENT TO AGENDA 21 The Federal Register, Volume 63, Number 163 (page 45157) August 24, 1998 "The Sustainab/e Development Challenge Grant program is a/so a step in imp/ementing Agenda 21, the Global Plan ofAction on Sustainable Deve%pment signed by the United States at the Earth Summit in Rio de Janeiro in 1992" h~•//www gpo gov/fds~s/nks/ER-1998-08-24/pdf/98-22655 pdf ~av~dy l7 YGt 51 ~ l The Renaissance Planning Group was born in Orlando, Florida in 1999. Having developed urban and rural "visions" for sustainable communities all across Florida, they played a critical role in Florida's "Forever Program". The Forever Program is Florida's premier conservation and recreation lands acquisition program. Florida Forever is the largest public land acquisition program of its kind in the United States. With approximately 9.8 million acres of conservation land acquired, more than 2.8 million acres were purchased under the Florida Forever program. The Renaissance Planning Group (RPG) is affiliated with the American Planning Association (APA), and its professional institute, the American Institute of Certified Planners (AICP). As a member of the PCSD, the APA was $5 million by the federal government for the 1400+ page "Growing Smart Legislative Guidebook" to provide state and local governments with the tools necessary to implement the socio-economic plans for "sustainable development". The RPG, having won countless awards from the APA, is considered to be one of the premier planning firms in Florida & Virginia. Every director of the Renaissance Planning Group is a trained "facilitator" uses the "consensus process" (use of the Delphi technique) as directed by the PCSD to steer local stakeholders to a so- called "consensus" for the community. The Consensus Process -- often called "collaborative decision- making" by a "steering committee"-- is a process that begins with a predetermined outcome. The facilitators know what they want included in the plan before the first meeting is ever scheduled. Questions and concerns are marginalized and/ or dismissed. The Renaissance Planning Group is part of an International Planning Network. Every professional planning firm across the nation and around the world with expertise in "sustainable development" is part of this network. The Planners Network defines itself as "an association of progressive planning". They serve to implement a central planning scheme with "social justice" as the goal. The Planning Network "Statement of Principles" make their socialist agenda clear: Statement of Principles -The Planners Network The Planners Network is an association of professionals, activists, academics, and students involved in physical, social, economic, and environmental planning in urban and rural areas, who promote fundamental change in our political and economic systems. We believe that planning should be a tool for allocating resources and developing the environment to eliminate the great inequalities of wealth and power in our society, rather than to maintain and justify the status quo. We are committed to opposing racial, economic, and environmental injustice and discrimination by gender and sexual orientation. We believe that planning should be used to assure adequate food, clothing, housing, medical care, jobs, safe working conditions, and a healthful environment. We advocate public responsibility for meeting these needs, because the private market has proven incapable of doing so. We seek to be an effective political and social force, working with other progressive organizations to inform public opinion and public policy and to provide assistance to those seeking to understand, control, and change the forces which affect their lives. PLANNERS NETWORK About Planners Network is an association of progressive planning. Our members are professionals, activists, academics, and students involved in physical, social, economic, and environmental planning in urban and rural areas. We serve as a voice for social, economic, and environmental justice through planning. Statement of Principles The Planners Network is an association of professionals, activists, academics, and students involved in physical, social, economic, and environmental planning in urban and rural areas, who promote fundamental change in our political and economic systems. We believe that planning should be a tool for allocating resources and developing the environment to eliminate the great inequalities of wealth and power in our society, rather than to maintain and justify the status quo. We are committed to opposing racial, economic, and environmental injustice and discrimination by ,~,,,,__ _ ~_ gender and sexual orientation. We believe that planning should be used to assure adequate food, clothing, housing, medical care, jobs, safe working conditions, and a healthful environment. We advocate public responsibility for meeting these needs, because the private market has proven incapable of doing so. We seek to be an effective political and social force, working with other progressive organizations to inform public opinion and public policy and to provide assistance to those seeking to understand, control, and change the forces which affect their lives. httn://www.alannersnetwork org/about/StarP~„Pn+ hr,nl CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 9, 2011 Item Number: 16.A. Subiect: Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition of Right-of-Way and Easements for the Genito Road Three Ton weight Restricted Bridge Replacement Project Across Swift Creek Reservoir (VDOT Project Number 0604-020-615,RW-201,C-501, B-609) County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing and authorize the exercise of eminent domain for the acquisition of right-of-way and easements for the Genito Road Three Ton Weight Restricted Bridge Replacement Project across Swift Creek Reservoir, including the filing of a certificate of deposit, so that construction may begin prior to the commencement of eminent domain proceedings. Summary of Information: On January 26, 2011, the Board authorized staff to proceed, in our customary fashion, with the acquisition of right-of-way and easements for the Genito Road Three Ton Weight Restricted Bridge Replacement Project Across Swift Creek Reservoir. The project is being designed and will be constructed by VDOT. VDOT asked the county to assist by acquiring, at VDOT expense, the right-of-way for the project. Settlements have been reached with 3 of the 4 parcels impacted by the project. Staff has been unable to reach agreement with one owner. Attached are the construction plans and plats showing the proposed acquisitions. (Continued on next page) Preparers R. J. McCracken Title: Director, Transportation Department Attachments: ^ Yes ~ No # l~~3(1(~~3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The parcel located at 14801 Genito Road, in the Clover Hill District, PIN 7186858949, is owned by C. James Williams III. The county needs to acquire 0.01747 acres in fee right-of-way, 0.16584 acre in variable width VDOT utility easement, and 0.00214 acre in temporary construction easement from this owner. The county's consultant appraised the acquisition at $6,650. An offer letter, based on the appraisal, was hand delivered on September 28, 2011. Several discussions between the county's consultant and the owner occurred with no counter offer being made by the owner. Staff has notified the owner of the eminent domain request before the Board. If the county proceeds with eminent domain, a certificate of deposit will be filed with the court immediately entitling the county to enter and use the right-of-way and easements prior to the commencement and conclusion of eminent domain proceedings in court. The county will then be obligated to purchase the right-of-way and easements from the landowner. Sufficient funds are available in the budget to pay the anticipated condemnation costs. Staff will continue to attempt to negotiate a settlement with the owner after the certificate is filed, and pursuant to the certificate, the owner, upon request, will be paid the amount the county's appraisal reflects is owed. The project is scheduled to be under construction by March of 2012. The schedule is contingent on utility relocations beginning in November. The utility relocations cannot occur until the right-of-way and easements are acquired. Recommendation: Staff recommends the Board authorize the exercise of eminent domain on C. James Williams III, parcel identified as 14801 Genito Road, PIN 7186858949 for the acquisition of right-of-way, variable with VDOT utility easement, and temporary construction easement for the Genito Road Three Ton Weight Restricted Bridge Replacement Project Across Swift Creek Reservoir. 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N I y ~ i f 1 1 ~ iss~l~ ~ ~ ~ e 4.A~+iA- ~ i ~~ l• ~ ~,~ `i ~ ! i F ~ ~ a ~~~~~t 000000 0 c rrF parr .Nws ~~ 1lN1? N9~S30 J.,?JN1Sl0 ONalYx,7r~! s~ aaa~ wrs•wwM ~; '~ i' ~* ~ ~ # i i i ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN: Genito Bridge 11-2 Board of Supervisors 1/20P + 1.36 in. $231.69 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER TAKE NOTICE Take notice that the Board of Supervisors This is to certify that the attached legal notice was published by of Chesterfield County, Virginia, at a regular scheduled meeting on November Chesterfield Observer in the county of Chesterfield, state of Virginia, on 9, 2011, at 6:30 p.m. in the County Public Meeting room at the Chesterfield the following date(s): 11/02/2011 Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons affected may appear and present their views to consider: (~ Sworn to and subscribed before me this / day of The exercise of eminent domain for the acquisition of a fee simple interest for p~~ right-of--way, a permanent utility easement, ~ Q~W/~ ~~r , 201 1. and a temporazy construction easement for the Genito Road Three-Ton Bridge Replacement Right-of-Way Acquisition ;:' Project (Virginia Department of Transportation Project Number 0604-020- 615, C501, B690, RW201) across property ~ ~ /,~ C Legal Affiant J es T, Grooms Jr., otary Public at 14801 Genito Road, PIN: 7186858949. If further information is desired, please contact Mr. R.J. McCracken, Director of Transportation, at 748 1037, between the My commission expires: February 29, 2012 hours of 8:30 a.m. and 5:00 p.m. Monday through Friday. Commission I.D. 7182093 The hearing is held at a public facility (SEAL) designed to be accessible to persons with disabilities. Any persons with questions ,,, ~~,,,,,,,~~~irr,' ~ ~ on the accessibility of the facility or need for reasonable accommodations should .`~~ ~ R ~ O ''% ~ '•• ~~` ~' •~• ~ contact Janice B. Blakley, Clerk to the C,, • ~ yl EA s' :` ~ ~ ~M ~ Ty • ~_ Board> at 748-1200. Persons needing interpreter services for the deaf must Notif th Cl k t h B d ~ ~ ~, ~ ! EXPIRES ~ : ~ ~ Q, ; ~ 1 y e er o t e oar no later than 2 i z ~ ~~ 02-29- November 4, 2011. ' ~ ~T -82~~ , ~~ '•~;~RGI ~~?. ~G ''~-.y e T ~' THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. (; •. ~• ~' ~, :n _ ~ ~ .. ' ~ I I ~ • I'hun~: Ih041 545-7500 • Fux: 1804) 744-3269 • Email: ncws(cilchcstcnc~ldobscrvcccom • lntcrncC www.cncsrcrnciaooscrvcr.com CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 -- AGENDA IM9 Meeting Date: November 9, 2071 Item Number: 78. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on November 30, 2011, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # OGG1~S