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02-17-77 MinutesPresent: Mr. E. Merlin O'Neill, Chairman Mrs. Joan Girone, Vice-Chairman Mr. J. Ruffin Apperson Mr. C. L. Bookman Mr. Garland Dodd Mr. C. G. Manuel, Interim-Co. Admin. VIRGINIA: At a special meeting of the Board of Supervisors of Chesterfield County, held at the Chesterfield County Ail-port on February 17, 19~7, at 11:30 p.m. Also Present: Mr. Raymond Birdsong, Asst. Co. Eng. Mrs. Joan Dolezal, Secretary Mr. John H st m on, Right-of-WayAgent Mr. Arthur McBride, Bldg. Inspector Mr. Richard McElfish, Environmental Eng. Mr. Steve Micas, County Attorney Mr. Robert Painter, Dir. of Utilities Mr. Michael Rtiz, Dir. of Cu~onity Dev. Mr. David Welchons, Asst. Co. Eng. Mr. W. Lynn Wingfield, Asst. to Co~ Admin. The Chairman called the meeting to order at 11:30 a.m. It was on n~tion ofMrs. Girone, seconded byMr. Apperson, resolved that this Board go into Executive Session to discuss personnel matters. Ayes: Mr. O'Neill, Mrs~ Girone, Mr. Apperson andMr. Bookman. Reconvening at the Courthouse at 1:~55 p.m. the Chairman called the mmeting to order. Mr. Manuel stated that this time and date had been set for a Public Hearing on the proposed water cross-connection and back-flowpreventionordinance. Mr. M/cas stated that the State Deparnnent of Health has been given the authority to require good, safe water in all localities and this same type of ordinance will be passed by all localities or they will run the risk of having operating permits Withheld for any fut~rewater facilities until such an ordinance is adopted and added further that this does not change the existing procedures. Mr. W. G. Fields of Nicholson Sprinkler Company, Mr. George Wagner of Worsham Sprinkler Company and Mr. Richard Bardon of Virginia Sprinkler Ccrmpany were present to speak against the adoption of the proposed ordinance. Reasons for their objections were that the County of Chesterfield was the only locality in the area which was passing such an ordinance, that it gave the water purveyor (building inspector) too much latitude in determining when something was needed or not, that this ordinance should not pertain to sprinkler systa~s, that this ordinance will re- quire developers to spend money unnecessarily and will deter industry from coming to Chester- field County. Mr. AppersonandMr. Bookman stated they were not ready to vote on the proposed ordinance because just being introduced to th~nhad not had time to study this matter. Mr. Apperson stated by adopting this ordinance Chesterfield would be singling itself out as the only County in the area with such an ordinance on record. Mr. O'Neill suggested that Mr. M/cas initiate a meeting with Mr. McBride and any one interested to find a workable solution to this matter. It was on motionofMr. Apperson, seconded by Mr, Bookman, resolved that this matter be deferred until March 21st at 1:00 p.m. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson andMr. Bookman. Mr. O'Neill stated that he would entertain nomirkations for a replacement forMr. Leo Myers who represented BermudaDistrict on the Board of Supervisors and had resigned in January. He added the person appointed would have to run in the November elections. Mr. Bookman nominated Mr. Garland Dodd andMr. Apperson seconded the nomination. The votewas as follows: Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Bookman. Mr. Dodd acc~ted the ~pointm~t and stated he would do his best forthe residents of Bermu~ District. Mr. Vaden, Clerk of the C~it Court, was present and administ~ed the oath to Mr. Dodd. It was on motion of Mr. O'Neill, seconded by Mr. Apperson, resolved that the Judges of the Circuit Court be requested to appoint Mr. John Royall Robertson to the Board of Equalization of Real Estate Assessments until December 31, 1977. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mrs. Watson came before the Board and stated she had mailed her son-in-law's application for sewe~ at the same time she did hers and the Engineering Departzaent cannot locate it. She stated that she feels responsible and has paid the full $600 connection fee but would like the Board to approve a $300 reduced fee because she did mail it. After consideration of this matter it was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that since Mr. Berkley did sign a petition for sewer that he be granted a reduced connection fee of $300 and that Mrs. Watson be reimbursed $300 since she had paid the full $600 fee. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 426 t~ht~ legal advice, etc. It was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the F~m~d accept ~e following conveyances: 1. 50' wide right-of-way which is the extermion of Fra~r Drive in Rockshire $~bdivision located It was on motion of Mr. Apperson, seconded by Mrs. Girone, resolved that the following Water Con- tracts be approved: 1. W77-14D Brandermill, Timber Ridge, Phase II Developer: Brandermill-A Va. Joint Venture Contractor: R.M.C. Contractors $16,368.00 2. W77-9D Brandermill, Planters Wood, Sec. 3 $ 5,952.50 Developer: Brandermill-A Va, Joint Venture Contractor: Bookman Construction Co. 3. W77-13D Archbrook, Section4 $ 5,630.50 Developer: J. J. H. Corporation Contractor: Van Doren Brothers 4. W77-10D Bellwood Road $ 8,650.00 KingslandPropertycorporation WorshamSprinkler Corporation Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Dodd. It was on motion of Mr. Apperson, seconded by Mrs. Girone, resolved that the following Sewer Contracts be approved: !. S77-7D Northwich, Section 1, Phase II $17,315.85 Developer: Brandermill, A Va. Joint Venture Contractor: R. M. C. Contractors, Inc. 2. S76-104D Settlers landing, Section D $66,174.00 Developer: The J. J. Hanky Corp. Contractor: Van Doren Brothers, I_nc. 3. S77-8D Settlers Landing, Section E-2 $38,763.00 Developer: ConnmnwealthDeveloprmznt Corp. Contractor: Booknmn Construction Company 4. S77-6D Archbrooke, Section 4 $ 7,817.26 Developer: J. J. H. Corporation Contractor: Van Doren Brothers, Inc. Ayes: Mr. O'Neill, Mrs. Girone, Mr. AppersonandMr. Dodd. It was on motion of Mr. O'Neill, seconded by Mr. Apperson, resolved that the request from Mr. Willard E. Andrews at 15912 M~ridianAvenue for a $300 sanitary sewer connection fee be denied. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It was generally agreed that the request from Anne McDaniel Critcher of 15821 Meridian Avenue be deferred at this tinm. It was on motion of Mr. Dodd, seconded byMr. Apperson, resolved that the request from Mr. Vaughn Reish, 14204 State Avenue, for two (2) additional connections to the Enon Lagoon be approved with the understanding that hew ill not connect until July 31, 1977. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Upon the reconnmndation of the Engineering Department, it was on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that the request fromMr. Robert T. Gaudlity of 4661 Melody Court to construct a garage whichwill encroach ona 16' permanent sanitary sewer easement be approved. Ayes: Mr.. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. After some discussion of the matter, it was onmotion of Mrs. Girone, seconded by Mr. Bookman, resolved that the request from Mr. Covington to transfer prepaid sewer connection fees from Edgehil~ Townhouses to pay for water and sewer connection fees in Briarwood Hearth be denied because it would be setting a precedent. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Booknmn and Mr. Dodd. It was on motion of Mr. Bookmarg seconded by Mrs. Girone, resolved that Contract 7032-28, Ampthill Gardens be awarded as follows: Developer: County of Chesterfield $95,144.95 Contractor: Stamie E. Lyttle Company, Inc. Code Pund: $2,575.85 - 73-330-234 (To be reimbursed byDeveloper for oversize mains) Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. It was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that Contract 7032-29, BonA ir Hills be awarded as follows: Developer: County of Chesterfield $41,200.00 Contractor: T & E Construction Company Code Pund: 73-330-234 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. It was on motion of Mr. O'Neill, seconded by Mr. Bookman, resolved that Contract 6511-3C - River Road between Hickory Road and the railroad tracks be awarded as follows: Developer: County of Chesterfield $17,624.00 Contractor: Piedmont Construction Company Code Fund: 73-330-234 ' Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. There was some discussion regarding Contract S76-45CD, SunnybrookAcres and the establishnmnt of a special fund for SunnybrookAcres Pumping Station and if the Countywould participate in enlarging its size. After consideration of the matter, it was generally agreed that this matter be deferred. Mr. Bookman stated he would contact the developers of this area. It was on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that a change order for Ham_lin Creek Trunk Sewer in the amount of $186,765 be approved with funds coming from the Bermuda Escrow Fund to Fund 73, which would be for Project 7032-15. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Appers~L Mr. Bookman andMr. Dodd. It was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the request from Mr. J. B. Hartman of 1649 Milo Road for a $300 reduced sewer connection fee be approved because of the hardship that is involved. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It was on motion ofMrs. Girone, seconded byMr. Apperson, resolved that the County assist the developers of property in the Route 60, Robious Road, Old BonA ir Road area in obtaining sewer easements so that sewer lines can be extended to serve this area but that the County will not allow refunds from properties other than those psrticipating in the project. Ayes: Mrs. Girone, Mr. AppersonandMr. Dodd. It was generally agreed that the Board would not set a public hearing date for an~ndnmnt to 20-10 of the Chesterfield County Code concerning reimbursement for water line extension at this time. Mr. Ritz introduced Mr. Richard McElfish, the County?s Environmental Engineer. It was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the Board accepts agreements between the County and the Developers of Brandermill, for Old Fox Trail, Poplar Grove, and Winterberry Ridge, and authorized the Chairman to sign save-harmless agreements with the Highway Department for certain drainage easements that may be necessary to be acquired in the areas listed above and further that the Board accepts agreemants between the County and the Developers of Brandermill for Millridge Parkway and Brandermill Parkway and authorized the Chair- man to sign sa~a?harmte~s agreenmnts with the Highway Department for a road right-of-way for Millridge Parkway and Brandermill Parkway. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the Highway Departmmnt be requested to accept the roads in the following sections of Brandermill into the State Secondary System: Millridge Parkway - Beginning at its intersection with Old HundredRoad (relocated) westerly 0.76 mile to its intersection with Old Fox Trail thence, northerly 0.25 mile to its intersectionwithWest Old Fox Trail, thence northerly 0.13 mile to its intersection withWest Poplar Grove Road, thence northerly 0.07 mile to its inter- section with WinterberryRidge, thence northerly 0.18 mile to its intersection with Poplar Grove Road, thence northerly 0.25 mile to its intersection with Brandermill Parkway. Brandermill Parkway - Beginning at its intersection with Old Hundred Road southerly 0.47 mile to its intersection withMillridge Parkway, thence westerly 0.11 mile to. a temporary turnaround. WINTERBERRY ~ SUBDMSION Winterberry Ridge - Beginning at its intersection with Millridge Parkway westerly 0.06 mile to its intersection withWinterberryRidge, thence westerly 0.22 mile to its intersection with South View Lane, thence southerly 0.06 mile to 1.64 mile 0.58 mile O. 73 mile 0.06 mile 0.04 mile 0.23 nzile O. 04 mile 0.03 O. 67 rm'le O. 08 mile 0.03 mile O. 05 mile 0,08 mile 0.59 mile It was on motion of Mr. O'Neill, seconded by Mr. Apperson, resolved that the County accepts the dedication of Arrowfield Road on the north side of the Seaboard Coast Line Railroad tracks. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Chief Eanes appeared before the Board and stated that the District Chiefs felt that they did not need to meet with the Board if the proposed budget was approved. He added that there may be a request in the fall for knomex coats for the firefighters. Chief Eanes also discussed the problem of volunteer firefighters breaking glasses with insurance not covering such accidents. It was generally agreed that he should investigate optical agreements that are available and could be taken advantage of in these cases. The Board further agreed that if volunteers do break glasses when responding to a fire that the Operational Budget of the Fire Departmmnt should replace same. It was on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that Col. Joseph Pittman and Lt. Jamms H. Johnston, III, be appointed to serve on the Criminal Justice Advisory Conmittee for the Richmond Regional Criminal Justice Training Center. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It was generally agreed that the street light request from Mrs. Cotman in Matoaca be deferred at this time. It was on motion of Mrs. Girone, seconded by Mr. Booknmn, resolved that a street light be installed on Choctaw Road at the Bon Air Baptist Church parking lot if this light would 'qualify under the past policies set by the Board. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. Nays: Mr. Apperson because he feels like it would be lighting a private road. Mr. Manuel stated that the County had received a letter from VEPCO stating that we would be billed for electric service as was done in January, 1977, and if negotiations are not completed by March, Vepco will take such action as deemed appropriate regarding the March billing. Mr. Ritz presented the Board with a list of technical assistance projects that the Connunity Development Departnmnt had prepared. He stated that it included a Soils Engineering Analysis, an Industrial Developmmnt Profile, a Historic Sites and Structures Survey Publication, a Chamber of Conmerce for Chesterfield County's Business and Industry, a Surburban Farmer's Market, Vocational Technical High School Equipmmnt, Utilities to be expanded in the County Industrial Park and an improvement to the County Airport. It was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that this list of projects be submitted to the RRPDC for possible funding under the Coastal Plains Regional Conmission. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Manuel read a letter from Dr. Sullins regarding interest from the B~d Issue. It was generally agreed that further information should be received from Dr. Sullins regarding the figures quoted. It was on motion of Mr. O'Neill, seconded by Mr. Apperson, resolved that the Engineering Division of the Comnunity Developmmnt Department be authorized to use $13,745 of the 3¢ Road Funds of Matoaca District to relocate utilities and for a survey work on Lemaster Road and Butler Road so that the County can apply for Rural Road Addition Funds. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Manuel stated that the County could possibly be getting more manpower funds in the near future. It was on motion of Mr. O'Neill, seconded by Mr. Apperson, resolved that this Board go into Executive Session to discuss personnel matters and land acquisition. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It was on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that the Board of Super- visors rescinds the request for refunds through connections for Orchardhill Subdivision adopted at its November 15, 1976 meeting and approved the contract, a copy of which was filed with the papers of this Board, for refunds through connections and a reimbursement up to a maximum of $72,250 to be paid to JJH Corporation. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It was on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that this Board adjourn at 7:20 p.m. until 9:00 a.m. on February 23, 1977. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. C. G.z Man~el, ~erim"Secretary ' ~ ' , Cha'rmark