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02-23-77 MinutesVIRGINIA: At a regular meeting of the Board of Supervisors of Chesterfield Coonty, held at the Courthouse on February 23, 1977, at 9:00 a.m. Present: Also Present: Mr. E. Merlin O'Neill, Cbm~rman Mrs. Joan Girone, Vice-chairman Mr. J. Ruffin Apperson Mr. C. L'. Bookman Mr. Graland Dodd Mr. C. G. Manuel, Interim County Administrator The Vice-Chairman called the meeting to order. Mr. Stan Balderson, Chief, Development Revie~ Mr. Robert Galusha, Dir. of Personnel Mrs. Susan H. Heartherly, Secretary Mr. Dick McElfish, Environmental Engineer Mr. Steve Micas, County Attorney Mr. Michael Ritz, Dir. Continuity Development Mr. Dexter Williams, Planner Engineer Mr. W. L. Wingfield, Admin. Asst. Mr. Jim Zook, Chief, Comprehensive Planning Mr. Manuel gave the invocation. It was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the minutes of February 4th and 9th were approved as amended. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dedd. 'Mr. Manuel stated that the County had been formally notified that the streets in the following subdivisions have been accepted into the State Secondary System of Roads effective as noted: INDIAN SPRINGS SUBDIVISION Nambe Circle - Beginning at a point 0.02 mile west of its intersection with Concho Road westerly 0.05 mile to a co_l-de-sac. 0.05 mile Inca Drive - Beginning at a point 0.06 mile east of its intersection with Indian Springs Road westerly 0.06 mile to its intersection with Indian Springs Road, thence westerly 0.08 mile to its intersection with Cochise Trail, thence westerly 0.02 mile to a dead end. 0.16 mile Indian Springs Road - Beginning at a point 0.07 mile northwest of its intersection with Cochise Trail southeasterly 0.07 mile to its intersection with Cochise Trail, thence southeasterly 0.19 mile to its intersection with Inca Drive, thence southeasterly 0.04 mile to a dead end. 0.30 mile Cochise Trail - Beginning at a point 0.03 mile west of its intersection with Concho Road westerly, southwesterly 0.18 mile to its intersection with Snowflake Drive, thence southwesterly 0.07 mile to its intersection with Indian Springs Road, thence southwesterly.0.24 mile to its intersection with Inca Drive. 0.49 mile Snowflake Drive - Beginning at its intersection with Cochise Trail southeasterly 0.17 mile to state maintenance. 0.17 mile B~kFAIR TOWNHOUSES Belfair Drive. ~ Beginning at its intersection with Turner ~mad (Route 650) northeasterly 0.07 mile to Belrun Road. 0.07 mile Belcourse Road - Beginning at its intersection with Belrum Road westerly 0.17 mile thence southwesterly 0.04 mile to Turner Road (Route 650). 0.21 mile Belrun Road - Beginning at its intersection with Belfair Drive westerly 0.06 mile to its intersection with Belcourse Road. 0.21 mile Belrun Road - Beginning at its intersection with Belfair Drive westerly O. 06 mile to its intersection with Belcourse P~ad. 0.06 mile SCO%TINGHAM - SECTION F Redbridge Road - Beginning at end of maintenance on Route 2510 thence southeasterly 0.21 mile to its intersection with Milbrae Road thence southeasterly 0.08 mile to its intersection with Wadsworth Drive thence southeasterly 0.03 mile to a temporary turnaround. 0.32 mile Milbrae Road - Beginning at its intersection with P~dbridge Road thence northeasterly 0.07 mile to its intersection with Milbrae Court thence northeasterly 0.08 mile to its intersection with Milbrae Place thence northeasterly 0.08 mile to a temporary turnaround. 0.23 mile Milbrae Court - Beginning at its intersection with Milbrae Road thence westerly 0.06 mile to a cul-de-sac. Milbrae Place - Beginning at its intersection with Milbrae Road thence westerly 0.04 mile to a cul-de-sac. Wadsworth Drive - Beginning at its intersection with Redbridge Road thence northeasterly 0.13 mile to its intersection with Wadsworth Court thence northeasterly 0.04 mile to a temporary turnaround. Wadsworth Court - Beginning at its intersection with Wadsworth~ Drive thence southeasterly 0.03 mile to a cul-de-sac. 0.06 mile 0.04 mile 0.17 mile 0.03 mile It was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the Virginia Department of Highways and Transportation be requested to perform a speed study to consider the reduction of the speed limit from Pocoshock Creek heading East on Route 360 to the Manchester High School zone, as requested by the Chesterfield County Highway Safety Conmission. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the Highway Department be requested to take into the State Secondary System of Roads the following roads: Trade Road - Beginning ~at its intersection with Sturbridge Drive westerly 0.08 mile to a dead end. 0.08 mile C~ESTNUT HIT.TiS, FALLING CREEK SECTION Seacliff lane - Beginning at its intersection with State Route 653 easterly 0.11 mile to its intersection with Grassy Knoll Lane thence southeasterly 0.11 mile to its intersection with Seacliff Court thence southeasterly 0.08 mile to its intersection with Seacliff Circle thence southeasterly 0.03 mile to its intersection with Dorel Lane thence southeasterly 0.03 mile to a cul-de-sac. 0.36 mile Grassy Knoll Lane - Beginning at its intersection with Seacliff Lane northerly 0.03 mile to State maintenance; beginning at its intersection with Seacliff Lane southerly 0.12 mile to a cul-de- sac. 0.15 mile Seacliff Court - Beginning at its intersection with Seacliff Lane southerly 0.06 mile to a cul-de-sac. 0.06 mile Seacliff Circle - Beginning at its intersection with Seacliff Lane southerly 0.04 mile to a cul-de-sac. 0.04 mile Dorel Lane - Beginning at its intersection with Dorel Court and Dorel Circle northerly 0.06 mile to State maintenance (Route no. 2335); beginning at its inter- section with Dorel Court and Dorel Circle southerly 0.12 mile to its intersection with Seacliff Lane. Dorel Court - Beginning at its intersection with Dorel Lane westerly 0.07 mile to a cul-de-sac. 0.18 mile 0.07 mile Dorel Circle - BeginrLing at its intersection with Dorel Lane easterly 0.07 mile to a cul-de-sac. 0.07 mile Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Dexter Willaims came before the Board and presented the proposed 1977 Chesterfield Highways Improvement Program. Mr. Williams stated the projects are presented in a different format this year being grouped by State Primary and Secondary System instead of by Federal Aid System; that some projects have been added and others have been dropped. Mr. Zook stated the purpose of bringing this program before the Board so early was to give the Board time to review the projects and make comnents to the Planning Staff before the public hearing. It was generally agreed that the Board nmmbers would review the proposed Highway Improvement Program and submit any changes to the Planning Staff and further that the proposed Highway Improvement Program would be heard on March 30, 1977 after the public hearing on the Secondary Road Budget for 1977-78. Mr. Lane Ramsey presented a request from the School Board for an appropriation of $5 million from the surplus of the 1976 School Bond ~nd (44) stating on October 13, 1976 the Board of Supervisors appropriated $24.9 of the $29.9 million bond issue and the Scb~ol Board would now like to have the remaining $5 million appropriated. Mr-. Bookman stated he would like to know where the School Board stands on expenditures before any more appropriations are made; that he feels the Board of Supervisors has been unduly criticized by statements made by the School Board to the press and that matters should be cleared up between the two boards. Mrs. Girone stated she woufLd like to request a progress repoz be obtained from Dr. Sullins on expenditures of the bond referendum money thus. far and that this request be deferred. After further discussion, it was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that this request be deferred until March 9th and further that the County Administrator write a letter to Dr. Sullins requesting a progress report on expenditures of the bond referendum money. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, seconded by Mr. Apperson, it was resolved that $16,000 be appropriated from the Unappropriated Surplus of the General Fund to 11-031-109.1 Part-Time Clerical to provide the Treasurer's Office with enough funds to allow for sufficient part-time help for the remainder of the current fiscal year. Also, increase Planned Budget Revenue Account ' 11-000-620.2 Shared ExpensesZTreasurer by $8,000 for reimbursement to be received from the State. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Apperson, seconded by Mr. Dodd, it was thereby resolved that $2,390 be appropriated from the Unappropriated Surplus of the General Fund to 11-031-405.0 Office Equipment for the purchase of an NCR Electronic Validating Machine. This machine was originally set up in the 1975-76 budget but was not paid for until the current year. Also, increase Planned Budget Revenue Account 11-000-620.2 Shared Expense-Treasurer by $797. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Booknmm and Mr. Dodd. It was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the budget change ~equest of the County Attorney be deferred until March 9, 1977 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It was agreed that the request for an appropriation of $25,840 to Buildings & Grounds for repairs be deferred until March 9, 1977 and it was further agreed that the County Administration prepare a list of other repair projects needed to be done and their estimated costs for discussion on March 9, 1977. Captain Sinm~s of the Police Department appeared before the Board requesting approval of a bid for renovations to the Dog Pound and authorization to change the uniforms of the Animal Control Department. It was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the bid of Rogers American, Inc. in the amount of $5,896 for renovations to the Dog Pound was approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr.. Apperson, Mr. Bookman and Mr. Dodd. It was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that a change of uniform for the Animal Control Department was authorized. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Appers°n, seconded by Mr. Bookman, it was resolved that the following budget amendments be rode in the Animal Control Department. 1.. Decrease Planned Budget Expense: 11-120-116.0 Wardens $ 400 11-120-116.1 Deputies 2,400 11-120-116.2 Kennel Master 200 11-120-400.1 Repl. Vehicles 3,900 TOTAL $6,900 Increase Planned Budget Expense: 11-120-600.1 Improvement to Sites $5,900 11-120-325.0 Uniforms 1,000 TOTAL $6,900 And be it further resolved that the 1977-78 budget be reduced by:S4,000 in line item account 11-210-600.1 Improvement to Sites. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Ramseypresented a report fromtheAccounting System TaskForce stating the Task Force reconmended going outside and getting a system that can be adapted in Chesterfield, such as the one in Clearwater, Florida with a price for setting this system up in Chesterfield to be obtaJ_ned from PriceWaterhouse. Mr. Ramsey further stated he was requesting approval of the con- tract withDanRobinson&Associates; the formal appoin~rmnt of the Task Force and approval of the Task Order. Mrs. Girone, asked that the consultant's fee on page 2 of DanRobinson's contract be changed to read "not to exceed $35,000." It was on motion of Mrs. Girone, seconded byMr. Dodd, resolved that the contract with Dan Robinson &Associates be approved. Mr. Hodge stated this consultant's fee is based on an estimate and if any delays occur it may be necessary to extend the contract. Mrs. Girone stated she is just trying to tie things down so the Board knows where they stand; that if problems arise, the Board shofitd be informed. Mr. Robinson, Jr. stated he would be submitting a quarterly report which should keep the Board informed of what's going on. A vote being taken: Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, and Mr. Bookman. On motion of Mr. Apperson, seconded by Mr. Booknmn, it was resolved that $25,000 be transferred from Planned Budget Expense Account 12-500-601.0 Now Buildings to 12-507-240 Accounting Systems Task Force. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Dodd. It was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the Task Order was approved, a copy of which was filed with the Board papers, and be it further resolved that Mrs. Girone, Messrs. Ramsey, Hodge and Moore were appointed to serve on the Task Force, with Dan Robinson & Associates assisting as directed. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Hodge who was appointed Project Coordinator, by the Task Force, gave a brief sunnmry of his duties, stating they hope to have some significant changes made within the next 12 months. Mr. Bookman welcomed Mrs. Ann Stubblefield and Ms. Dot Hensley to the Board meeting. It was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that Central Accounting was authorized to make payr~nt of an invoice from Dan Robinson & Associates in the amount of $6,850.84 for assistance in the preparation of the Official Statement for the $29.9 million School Bond Issue, to be charged to the School~0nd Issue. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Manuel stated this time and date had been set for a public hearing on an Ordinance to establis~ a Central Absentee Voter District. There being no one present in opposition, it was on motion of Mr. Apperson, seconded by Mr. Book- man resolved that the following Ordinance was approved: "An Ordinance to amend the Code of the County of Chesterfield, 1975, as amended to Establish a Central Absentee Voter District. BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield: (1) That the Code of the County of Chesterfield is amended and reenacted as follows: There is hereby established a central absentee voter election district in the conference room on the second floor of the Administrative offices at Chesterfield Courthouse for the purpose of receiving, counting and recording all absentee ballots in all elections cast within the County. Such central absentee voter election district shall receive, count and record all absentee ballots in accordance with the requirements of §24.1-233.1 of the Code of Virginia and all other. applicable provisions of law. This shall be effective February 1, 1977 for a period of twelve months. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the County Attorney was authorized to advertise for a public hearing on March 21, 1977 at 5:00 p.m. an Ordinance relating to permit fees for septic systems. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Per the County Attorney's reconmendation, it was on motion of Mr. Apperson, seconded by Mr. Book- man, resolved that the following Ordinance was passed on a emergency basis: "An Ordinance to amend the Code of the County of Chesterfield, 1975, as amended, by adding Sections 8-14.1 and 8-33 relating to Personal Property and Real Estate Tax Exemption for Certified Pollution Control Equipment and Facilities." BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That ~§8-14.1 and 8-33 are added to the Code of the County of Chesterfield as follows: Sec. 8-14.1 Exemption from tangible personal property taxes for certified pollution control equipment and facilities. - Certified pollution control equipment and facilities, as defined by ~58-16.3 of the Code of Virginia, 1950, as amended, shall constitute a separate class of personal property and shall be exempt from taxation as tangible personal property or machinery and tools. Sec. 8-33 Exemption from certain real estate taxes for certified pollution control equipment and facilities. Certified pollution control equipment and facilities, as defined by §58-16.3 of the Code of Virginia, 1950, as amended, shall constitute a separate class of ~eal property and shall be exempt from taxation as real estate, provided; however, that the land upon which the certified pollution control equipment and facilities are located shall be subject to the real estate tax. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the County Attorney was authorized to advertise for public hearing an Ordinance relating to Personal Property and Real Estate Tax Exemption for Certified Pollution Control Equipment and Facilities on March 23, 1977 at 11:00 a.m. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It was on nstion of Mr. Booknmn, seconded by Mr. Apperson, resolved that the County Attorney was authorized to advertise for a public hearing an Ordinance relating to the Board of Equaliza- tion of Assessments on March 23, 1977 at 11:15 a.m. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Manuel presented a bid for rebuilding four tennis courts at Manchester High School for Board approval. Mr. Bookman stated he felt this work would help improve the nmrale of the students; that the 'Connunity could use these courts also and would appreciate support of this project. After further discussion, it was on n~tion of Mr. Dodd, seconded by Mr. Bookman, resolved that Slurry Pavers, Incl be awarded the bid for rebuilding the four tennis courts at Manchester High School at a cost of $19,519.00. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the bid for uniforms was awarded to HUB Unifom per the reconmendation of the Police Chief. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Manuel presented a bid for general purpose vehicles for Board approval. Mr. Bookman, ~{r. Dodd and Mrs. Girone questioned if there was a policy for the purchase and use of vehicles. Mr. Manuel stated a policy was being drawn up for review. Mr. Bookman and Mr. Dodd stated they would support this bid, but before any more vehicle bids are approved, a policy should be set up. After further discussion, it was on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that the bid for general purpose vehicles was awarded to Ted Curry Motors, Inc. as follows, totaling $49,120.25, to be paid from Revenue Sharing: Item ~/1 - 1977 P15arouthVolare, 4Dr. Sedan V-8Engine, 318 CID Social Services - 2 ea. at $4,033.45 Probation - 1 ea. at $3,812.30 Engineering - 1 ea. at $4,033.45 Real Estate Assessor - 2 ea. at $3,933.45 $ 8,066.90 3,812.30 4,033.45 7,866.90 Item#2 - 1977 Plymouth Volare, 2 Dr. Sedan License Inspector - 1 ea. at $3,930.45 3,930.45 Item#3 - 1977 Plymouth fhry, 4Dr School Board Maintenance 4 ea. at $4,290.45 4 ea. at $4,030.45 · Sedan (intermediate) (Alternate) Item#4 - 1977 Plymouth Fury 2 Dr. Sedan School Board Maintenance 1 ea. at $4,248.45 (intermediate) 1 ea. at $4,030.45 (Alternate) 17,161.80 Ayes: 4,248.45 Total $49,120.25 Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It was generally agreed to discuss the purchase and use of vehicles at the March 9th Board meeting. On r~tion of Mrs. Girone, seconded byMr. Apperson, it was resolved that the bid for calculators for Midlothian and MeadowbrookHigh School was awarded to Victor Comptometer Corp. in the amount of $4,465.50 per the reconmendation of the School Board. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mrs. Girone, seconded byMr. Apperson, it was resolved that the bid for School Board Furniture was awarded to Flowers School Equipment totaling $16 580.75 per the recomrendation of the School Board. ' Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that Dominion Tank and Iron Company was awarded the low bid for Water Tank Repairs, Cleaning and Painting. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the Board approved a Coope~ ative Library Policy for Chesterfield and Henrico Counties and the City of Richrmnd for a period o~! one year. On motion of Mr. Apperson, seconded by Mrs. Girone, it was resolved that Central Accounting was authorized to pay an invoice in the amount of $1,453.89 to Moseley-Nening Associates, Inc. for architectural services for the Mental Health Clinic. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Dodd. Mr. Manuel stated there will be a public hearing on the needs of the elderly in Planning District 15 on March 4, 1977, at the Hotel Jefferson from 10:00 a.m. - 2:00 p.m., by the Capital Area Agency on Aging. Mrs. Girone stated that a mailing list of those over 60 years old is being compiled for a newsletter being proposed by the Agency. Mr. Manuel presented the Board members with a report on the 3¢ Road Funds balance. It was on ration of Mr. Apperson, seconded by Mrs. Girone, resolved that the request of the Ways and Means Conmittee of the James River Schools for a bingo and/or raffle permit be approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Apperson presented the Board members with copies of the minutes of a meeting he held with area sprinkler contractors regarding the crossconnection and backflow prevention ordinmnce. Mr. Micas stated he has scheduled a meeting with all parties concerned to discuss this ordinance before the public hearing which is to be held March 21, 1977 at 1:00 p.m. It was on motion of Mrs. Girone, seconded by Mr. Apperson, resolved that Mr. C. LeLand Bassett was appointed to serve on the John Tyler Connmmity College Local Board. Ayes: Mr. O'Neill, Mrs. Girone i Mr.' Apperson, Mr. Bookman and Mr. Dodd. ~. Apperson added the following meetings to the calendar for the month of March: 1. March 2. March 3. March 4. March 5. March 2, 1977 at 3:00 p.m. - HSA 10, 1977 at 4:00 p.m. - Executive Committee of RRPDC 16, 1977 at 3:00 p.m. - Sub Area Council 17, 1977 at 9:00 a.m. - Social Services Board 30, 1977 at 3:00 p.m. - Richn~d Regional Planning District Comnission It was on motion of Mrs. Girone, seconded by Mr. Apperson, resolved tbmt Mr. Garland Dodd was appointed to serve on the Ricbrmnd Regional Planning District Conmission due to the vacancy created by the resignation of Mr. Myers. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. The Board was presented with a copy of a press release from Brandermill concerning the sale of Chesterfield Land and Timber Corporation's interest in Brandermill to Comnunity Development Associates, Inc. Mr. Bookman requested that the Mobile Home Study be discussed at the March 9th~Board meeting. Mr. Manuel stated that Mr. Viar had informed him that the street light request for Midlothian District on Choctow Road at the Old Bon Air Baptist Church did meet the criteria for a street light and is in the process of being installed. Mr. Dodd stated he is having problems in his district with illegal black topping operators and would like to know what can be done about them. Mr. ~ookman suggested he contact Maj. Richter of the Police Department and relay this information to him. Mr. Manuel stated he had received a request from Dr. Sullins to exceed his capital outlay allocation by $200,000 for equipment needed at the vocational school. Mrs. Girone and Mr. O'Neill stated they felt a budget is a budget; that the School Board knew this equipment would be needed and that they should work out these expenses within their present budget or pay for them from their school bond issue. After further discussion, it was on motion of Mr. Bookman, seconded by Mrs. Girone, resolved that Dr. Sullins be requested to work out these expenses of $200,000 for equipment within his present budget or pay for them from the School Bond Issue. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Manuel stated he had received a request from Sheriff Wingo requesting the County continue to pay Mr. Frank H. Rieves' hospitalization after he leaves the County, even though he is not under the State Retirement System. It was agreed that this request be deferred until later in the day. It was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the request of the Middle District Baptist Association to erect a highway marker in honor of Reverend Eleazar Clay at Rt. 360 and Genito Road was approved. Ayes: Mr..O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It was on motion of Mr. Bookman, seconded by Mr. Apperson, resOlved that the Board go into 438 Mr. Galusba introduged a probl~n for Committee guid~lc¢ ~%d consid~ra~±on relating ~o ~igloyees who have be~n allowed to accuuulate leave over ~d above t~t auth0fi~ed by Co~ty leave policy. by case bssi$, Ayes: Mr. O'Neill, Mrs. Girone, ~. Apperson, Mr. Bo0kn~n ~nd Mr. Dodd. 76S219 440 77S015 Tn D~le ~sterial District, Realty Industries, Inc., requests rezoning fro~ Agricultural (A) to R~sidenti~l (R-7) of a 66.81 acre parcel fronting ~pprc~d~ately 940 feat on Hopkins Rc~d, located epproxinmtely 600 feet south of its int~rse~tian wi~h Evela~e R~ad. T~x Map Sec. 81-5 (1) Parcels 2, 3 m~d 4 (Sheet 23). Mr, Dick Yot~gblood was present representing Rmalty Indt~tri~s amd stated the off-site easements 77S019 77S022 77S023 77S024 In Clover Hill Magisterial District, A.P. and M. S. Kaleyta request rezoning from Agricultural (A) to General Business (B-3) of a 0.60 acre parcel fronting appr~tely 190 feet on Midlothian Toz~pike, located approximately 75 feet west of its intersection with Wadsworth Drive. Tax Map Sec. 28-2 (1)Parcel~ 12 (Sheet 8). Pk. G. F. Paul, III w~s present representing the applicant. 'Mr. Bookman stated he would'rather go with B-2 zoning and that Mr. Kaleyta had agreed. There being no one present in opposition, it was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that this parcel be rezoned B-2. . Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77S025 In Bermuda Magisterial District, Peter P. and Patricia R. Beville request rezoning from Conmunity Business (B-2) to General Business (B-3) of a 0.96 acre parcel fronting 75 feet on Willis Road located approximately 725 feet east of its intersection with Jefferson Davis Highway. Tax Map Sec. 81-8 (1) Parcels 10 and 12-1 (Sheet 23). Mr. Frederick C. Fagen was present representing the applicant. There being no one present in opposition, it was on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that this request be approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77S026 In Dale Magisterial District, Shoosmith Brothers, Inc., requests an Amendmmnt of a previously granted .Conditional Use (Case #76S05t) to permit access onto Lewis Road. This request is in Agricultural (A) District on a 200 acre parcel located approximately 800 feet west of the terminus of Lake Dale Road (unimproved) and being bounded on the west line by Swift Creek. Tax Map Sec. 113 (1) Parcel 19-1 (Sheet 31). Mr. Jack Shoosmith was present. There being no one present in opposition, it was on motion of Mr. Apperson, seconded by Mr. Dodd resolved that this request be approved to delete Condition #2 of Case #76S051. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77S028 In Clover Hill Magisterial District, Thomas Carroll Bailey, Sr., requests a Conditional Use to permit the parking of connmrcial vehicles (tractor and trailer) in an Agricultural (A) District on a 2.0 acre parcel fronting approximately 230 feet on Ruthers Road, located approximately 120 feet north of its intersection with Marthaven Drive and known as 834 Ruthers Road. Tax Map Sec. 28-8 (1) Parcels 17 and 18 (Sheet 8). Mrs. Calvin Miles was present representing the applicant. Mr. Bookman stated he could not support this permit because of complaints of noise and looks of a conmercial vehicle parked in a residential area. After much discussion, it was on motion of Mr. Bookman, seconded by Mrs. Girone, resolved that this request be denied. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. 77S029 In Bern~da Magisterial District, E. G. Bowles Company requests a Conditional Use to permit the operation of a Borrow Pit in an Agricultural (A) District on a 9.23 acre parcel fronting 697.77 feet on Bermuda Hundred Road, located approximately 1,900 feet east of its intersection with Rmmblewood Road. Tax Map Sec. 117-14 (1) Parcels 2 and 3 (Sheet 33). Mr. Bowles and Mr. Henry Moore (of Moore Sign Co. ) were present stating they had reached an agreement concerning the buffer strip. Mr. Bob Williamson of Bermuda Place Subdivision stated he was not opposed to the request but was concerned with the truck traffic it may generate. Mr. Dodd stated he would work with Mr. Williamson concerning truck traffic being restricted in the area off of Old Stage Road. After further discussion, it was on motion of Mr. Dodd, seconded by Mr. Booknmn, resolved that this request for a Conditional Use permit was approved subject to the conditions recormmnded by the Planning Conn~Lssion. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr~ Dodd. 77S030 In Bermuda Magisterial District, Riverbend General Partnership requests renewal of a Conditional Use to permit the construction of 116 multiple family dwellings on a 120.2 acre parcel fronting approximately 2,600 feet on West Hundred Road and being located approximately 2,700 feet west of its intersection with Bermuda Hundred Road. Tax Map Sec. 117-10 (1) Parcel 10 (Sheet 33). Mr. Paul Bryne was present representing the applicant. There being no one present in opposition, it was on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that this request was approved subject to the conditions reconmmnded by the Planning Conmission and the Fire Marshal. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. ~ Mr. O'Neill congratulated Mr. Byrne on his recent appointment as a Judge in Henrico County and wished him well. It was agreed to defer indefinitely the discussion of the dry sewer policy. Mr. Ritz presented a request for disposal of tires at the residence of Mrs. Alma Bostick at 13101 Briggs Road. Mr. Ritz stated there are approximately 5,000 tires on the peroperty and it will cost approximately $883 to slice these tires at the County Landfill. Since this is a hard- ship case, it has been suggested the County pay for the entire cost or a part of the cost to have these tires junked. After some discussion, it was agreed that Mr. Ritz should contact C & P Telephone Co. and determine if they are willing to split this cost with the County since this property is adjacent to their property. It was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that Brandermill agrees to install a 16" water line (W77-19CD) in Brandermill at their cost to be refunded through connection~ from other property owned by Brandermill and further that they~ agree to extend this 16" line for any future development wishing to connect and their cost. Ayes: Mr. O' Neill, Mrs. Girone, Mr. Apperson, Mr. Booknmn and Mr. Dodd. It was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the Board go into Executive Session to discuss personnel matters. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Booknmn and Mr. Dodd. Reconvening: It was on motion of Mr. ~,seconded ~ Mr. Bookman, resolved that the ~llowing~li~ was a~pt~: On designation of a substitute appointnmnt to fill a vacancy, the substitute shall have his/her salazy elevated to one step or the first step of the range in which serving, whichever is higher, conrnencing thirty days from the date assuming the substitute appointnmnt. This policy effects the following personnel: 1. Mr. Mark Lindner, retroactive to November 9, 1976 2. Mr. Lane Ramsey, retroactive to February 15, 1977 3. Mrs. Peggy Firesheets, retroactive to February 15, 1977 4. Mr. Jack Manuel, retroactive to February 15, 1977 5. Mr. Charles Tucker, retroactive to February 1, 1977. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It was on motion of Mr. Apperson, seconded byMr. Bookman, resolved that Mr. Dean Martin be hired as Nursing Home Administrator effective March 7, 1977. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It. was on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that Municipal Advisors, Inc. of Virginia Beach be hired as consultants to find a County Administrator for a period of at least 60 days with a fee of 15% of the hiring in salary of the County Adm/nistrator. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Manuel stated it had been determined that Mr. Frank Rieves of the Sheriff's Department who will be leaving the County soon, was not employed byDupont, but a company working at~.Dupont at the time-of his r~tirement and that the Sheriff would like to know if the County will continue to pay Mr. Rieves' hospitalization after he leaves. After some discussion it was on motion of Mrs. Girone, seconded by Mr. Apperson, resolved that the County pay Mr. Rieves' hospitalization even after he leaves. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. O'Neill appointed Mr. Apperson to serve as Chairman of the Mobile Honm Conrmittee. It was on motion of Mrs. Girone, seconded by Mr. Apperson, resolved that the Board adjourn at 7:40 p.m. until February 24, 1977 at 10:00 a.m. for the Richmond, Regional Planning District Conmission 1977-78 Budget Work Session. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. C.' G. Manuel, Im~erim S~Cretary ET. Merlin 0 Neill, Cha%rman '