The URL can be used to link to this page

2011-11-30 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~xs Meeting Date: November 30, 2011 Item Number: 2.A. Subiect: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Attachments: ^ Yes Title: Assistant County Administrator ^ No #00001 County Administrator's Top 40's List I. Critical Proiects/Activities 1. Airport Entrance Improvements 2. Amelia Reservoir Project 3. Community Risk Analysis/Emergency Service Coverage 4. Countywide Comprehensive Plan/Public Facilities Plan 5. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (est. completion Dec. 2011) 6. GRTC Service 7. Irrigation Policies/Demand Management for Water Use 8. Mass Grading Ordinance 9. Recycling Committee Recommendations 10. Private Sewer Treatment Facility 11. Sports Quest 12. Total Maximum Daily Load (TMDL) Presentation to Board 13. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property -Construction began May, 2011 14. Utilities Policies and Managed Growth II. On~oin~ Proiects/Activities 1. 2011 Legislative Program -adopted 11/19/10 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Citizen Budget Advisory Committee 9. Efficiency Studies -Countywide 10. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department - Recovery Zone Bonds 11. Financial/Budget Issues 12. Fort Lee Expansion 13. Hydrilla Issue 14. Joint Meetings of Board of Supervisors/School Board 15. Magnolia Green CDA 16. Meadowville Interchange -Ribbon Cutting 12/15/2011 17. North American Project (at Rt. 288 and Rt. 10) 1 ©O~QQ,V' Updated 11/22/11 County Administrator's Top 40's List III. 2 18. RMA Work Group 19. RRPDC -Large Jurisdiction Committee 20. RRPDC -Transportation Strategies Work Group (work on hold) 21. Sports Tourism Plan Implementation 22. UASI (Regional) Completed Proiects/Activities 1. Board's Appointments Process - 8/2008 2. Bow Hunting Restrictions - 2/24/2010 3. Business Climate Survey - 7/2008 4. Business Climate Survey - 4/2010 5. Business Fee Holiday (Extension) - 9/2010 6. CBLAB Discussions -12/2009 7. Census 2010/Redistricting - 6/2011 8. Chesterfield Avenue Enhancements Phase 1 - 5/2011 9. Citizen GIS - 5/2010 10. Citizen Satisfaction Survey -12/2008 11. Citizen Satisfaction Survey - 12/2010 12. COPS Grants 13. DCR Erosion & Sediment Control Program - 3/11/11 14. Eastern Midlothian Re-development - Stonebridge (Phase 1) Groundbreaking 10/25/11 15. Efficiency Studies -Fire Department and Fleet Management - 6/2008 16. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 17. Electronic Message Centers - 9/2011 18. Electronic Signs -1/2010 19. Board's Emergency Notification Process 20. Employee Health Benefits -Contract Rebid - 8/2011 21. Financial/Budget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 22. 457 Deferred Comp Plan (Approved) 23. Hosting of Hopewell Website 24. Impact Fees for Roads - 9/2008 25. In Focus Implementation - Phase I - 8/2008 26. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 27. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 28. Jefferson Davis Streetscape Project - 5/2010 29. Leadership Exchange Visits with City of Richmond 30. 2011 Legislative Program - 3/2011 31. Low Impact Development Standards 32. Meadowdale Library -11/2008 33. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) () ~ (jr () ~`j 34. Minor League Baseball (new team) - 2/2010 Updated 11/22/11 County Administrator's Top 40's List 35. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 36. Planning Fee Structure (General Increases) - 6/2009 37. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 38. Planning Fees (Holiday for Commercial Projects) - 8/2009 39. Police Chase Policy (Regional) - S/2010 40. Postal Zip Codes -Changes approved 4/2011, LISPS date of implementation 6/2011 41. Potential Legislation -Impact Fees/Cash Proffers -1/2009 42. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 43. Property Maintenance -Rental Inspection Program 44. Public Safety Pay Plans Implemented (Phase I) - 9/2008 45. Redistricting 2011 Calendar/Process Report 46. Regional Workforce Investment Initiative 47. Results of Operations -11/19/2010 48. Sign Ordinance 49. Southwest Corridor Water Line - Phase I - 7/2008 50. Sports Tourism Plan -1/2010 51. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 52. Streelight Policy -12/1/10 53. Ukrops Kicker Complex -soccer fields -Opened 8/2009 54. Upper Swift Creek Plan (Adopted) - 6/2008 55. Upper Swift Creek Water Quality Ordinances 56. VDOT Subdivision Street Acceptance Requirements - 7/2009 57. VRS Benefits for New Employees - 7/2010 58. Walk Through Building Permit Process -10/2009 59. Water Issues/Restrictions 60. Website Redesign - 6/2009 61. Wind Energy Systems - 3/10/2010 62. Wireless Internet Access in County Facilities - 9/2008 63. Watkins Centre 64. Woolridge Road Reservoir Crossing Project - 5/2010 ~i~G®®=~ Updated 11/22/11 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~, Meeting Date: November 30, 2011 Item Number: 2.6. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Accounting Department has completed preparation of the County's FY2011 Comprehensive Annual Financial Report, which includes financial statements audited by KPMG LLP, independent auditors. Mr. Robert Churchman, the engagement partner from KPMG LLP, will be at the meeting to formally present the report to the Board as required by the Code of Virginia. Preparers Patsy J. Brown Attachments: ^ Yes Title: Director of Accounting ^ No # O~UOa:~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 4 AGENDA ,~, Meeting Date: November 30, 2011 Item Number: 8.A. Subject: FY2011: A Year in Review County Administrator's Comments: County Administrator: Board Actions Requested: Approve the use of reserves as described in Attachment A, and appropriate $5.2 million in FY2011 results of operations and reserve the balance for revenue stabilization each as described in the item. Summary of Information: Technically, the recession ended in mid-2009, though the subsequent `recovery' period has felt like anything but in most corners of the U.S. More locally, the post-recession experience has been considerably different. While Chesterfield has not been completely immune to the recent economic woes, the county has not allowed the downturn or the tepid recovery to impede its ability to make considerable progress on a host of key initiatives. Guided by a proud tradition of conservative fiscal stewardship, the county made the necessary structural changes early in the downturn. Accordingly, the county has been able to turn its focus to making Chesterfield an even better place to work, live and play, while others who were less willing to embrace the implications of the economic realities have been losing ground. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No o~U0a6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA Chesterfield's recent successes have been both numerous and broad based, represented well by the results of the latest Citizen Satisfaction Survey. The 2010 survey posted all-time highs in overall quality of life and community safety - results that were echoed by the announcement last month that the county has been named one of the top 100 communities for young people for the fifth consecutive year by America's Promise. On a similar note, Midlothian was recently named the sixth best suburb in the U.S. by CNBC.com. More generally though, the bevy of recent accolades bestowed on the county serve as a validation of the path that the county has pursued over the course of recent years and a testament to the fact that resource constraints do not necessarily equate to progress constraints. Further support for the county's current course comes from the business community - support expressed not through surveys or awards, but through decisions to invest in Chesterfield. Despite the sluggishness nationally, the county saw new business investment announcements more than double during calendar year 2010, while new job totals from associated investments in CY2011 have already surpassed the 2010 total and are more than three times the 2009 mark. The recent investment activity has come from a mix of industries including commitments from prominent corporations such as DuPont and Mazda, as well as new industry targets like sports tourism. Chesterfield has emerged as a leading, national destination for various athletic tournaments with the establishment of world-class facilities like SportsQuest and the Greater Richmond Aquatics Center. Even more broadly, the county's sports tourism initiative has helped to promote wellness and exercise - efforts that have contributed to Richmond's recent designation as the fourth most active region in the U.S. The influx of new investment and firming of area labor markets - the county's jobless rate has steadily edged lower over the past 18 months - has led to a sharp rebound in local consumer confidence. Sales tax receipts from local merchants were up 6.0 percent during FY2011, marking the county's second highest consumer spending total on record. And, as a result, Chesterfield captured nearly a full percentage point of regional retail market share last fiscal year. The county also made considerable market share gains in new home sales, reinforcing Chesterfield's status as a premier destination for not only businesses, but also citizens. All of that said there is perhaps no better example of the county's ability, and determination, to succeed despite the challenging economic backdrop than the recent developments at Cloverleaf Mall and Meadowville Technology Park. Recognizing that a number of its top priorities could be difficult to advance in the current environment, the county established several diverse partnerships in order to leverage additional resources. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 4 AGENDA At a time when the Federal government has become synonymous with partisan gridlock, the county spearheaded a diverse partnership of state and Federal agencies alongside the local business community to construct an interchange at Meadowville Lane and I-295 which is scheduled for opening in mid-December. Similarly, thanks to the county's partnership efforts at Cloverleaf Mall, demolition work on the old mall building is underway, paving way for the largest Kroger in the mid-Atlantic to open sometime next fall. Moving forward, the county's primary goal will be to sustain the tremendous progress posted over the last several years. A host of challenges - both old and new - will have to be addressed in order to do so, but the groundwork for continued success is already in place. As noted, the county has worked very diligently in recent years to further streamline its operations so that resources can be preserved for front- line programs and services, like public safety and education, despite sharp reductions in property taxes and state funding. As a result of those efforts, recently released Virginia Auditor of Public Accounts' data shows that Chesterfield is the lowest cost, full service provider in the state. The heightened focus on efficiency is also reflected in the FY2011 results of operations. The planned use of prior year savings, derived in large part from various efficiency measures, has been an important component of the county's proactive approach to managing the downturn, and FY2011 was no exception. As part of their mid-year action, the Board of Supervisors set aside resources to guard against additional revenue deterioration, fund responsibilities abandoned by the state (such as the Line of Duty benefit for sworn, public safety employees), and to address a range of deferred, one-time capital needs. In addition, the final audit figures revealed a general fund surplus of approximately $10.9 million. That said staff recommends that the first $5.8 of the $10.9 million surplus be dedicated for further revenue stabilization, and that the remaining balance be set aside for repairs to the 2/3 story public safety building ($4.2 million) and for funding the public safety career development program ($1.0 million). Moreover, this item provides some further definition around specific uses for the previously reserved one-time capital funding. As detailed in attachment A, the funding is recommended for a variety of uses, all of which are in keeping with the themes outlined in this item, including the pursuit of additional efficiency savings via investments in technology and further adherence to prudent financial planning by saving for major, future capital needs like the public safety communications system. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 4 AGENDA The list in attachment A also includes $2.0 million for new school buses. Similar to the general government, the school division has been able to use prior-year savings to help smooth out some of the revenue fluctuations they've experienced in recent years. They had been planning on $12.0-13.0 million of savings from FY2011 to help buffer the loss of Federal Stimulus funding that is scheduled to expire in FY2013, but were only able to produce around $8.9 million due to higher than expected supplemental retirement expenses. Accordingly, in addition to reserving the $8.9 million, staff is recommending the $2.0 million be set aside for bus purchases, which should help to ease some of the school division's mounting capital needs and fill in some of the gap in planned prior-year savings. As illustrated in the preceding paragraphs, the county remains one of the few bright spots on the public sector landscape. Chesterfield has consistently shown over the course of recent years that it is possible to make considerable progress even in the face of great economic uncertainty. Moreover, the county has managed its resources effectively - as demonstrated by FY2011 results of operations - and is well positioned to make even greater strides in the years ahead. Finally, this item or any discussion of the county's recent progress would be incomplete without an acknowledgement of Chesterfield's dedicated, talented and innovative workforce. The county has made significant reductions to its workforce since FY2009, while the demand for programs and services has continued to rise. Undeterred, each employee has risen to the occasion, absorbed additional duties, and served as the foundation of Chesterfield's tremendous success. UUOQ09 FY2011 Results of Operations: Attachment A November 30, 2011 Public safety communications system School buses Library facilities/supplies Facility acquisition/renovation Fire apparatus replacement Stormwater mitigation ICFMR design funding Automated real estate assessment system $2,000,000 $2,000,000 $1,300,000 $1,300,000 $1,000,000 $500,000 $450,000 $450,000 (lU-(~l)10~ _r m- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 30, 2011 Item Number: s.6. Subject: Streetlight Cost Approvals County Administrator's Comments: County Administrator: This item requests Board approval of streetlight installations in the Bermuda District. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; and 2. A petition is required which must be signed by 75a of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. CONTINUED NEXT PAGE Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No # U~iUs01.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. BERMUDA DISTRICT: • In the Warfield Estates subdivision, at the intersection of Warfield Ridge Drive and Warfield Ridge Terrace Cost to install streetlight: $2,386.72 (Design Cost: $1,500.00) Meets minimum criteria • In the Brynmore Subdivision, in the vicinity of 10419 Crooked Branch Terrace Cost to install streetlight: $1,048.99 (Design Cost: $1,500.00) Does not meet criterion for intersection • In the Brynmore Subdivision, in the vicinity of 10418 Brynmore Drive Cost to install streetlight: $1,090.89 (Design Cost: $1,500.00) Does not meet criterion for intersection • In the Bermuda Place subdivision in the vicinity of 13404 Bermuda Place Drive Cost to install streetlight: $498.70 (Design Cost: $750.00) Does not meet criterion for intersection For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. ~tj~ STREETLIGHT REQUEST Bermuda District Request Received: February 9, 2010 Estimate Received: November 17, 2011 Estimate Requested: February 9, 2010 Days Estimate Outstanding: 646 NAME OF REQUESTOR: Ms. Faith Ansay ADDRESS: 11918 Warfield Ridge Drive Chester, VA 23831 REQUESTED LOCATION: In the Warfield Estates subdivision, at the intersection of Warfield Ridge Drive and Warfield Ridge Terrace Cost to install streetlight: $2,386.72 POLICY CRITERIA: Intersection: Qualified Petition: Qualified Requestor Comments: "For safety as the cul-de-sac is dark. We and others have had some break-ins to our cars." ~'d01~ Streetlight Request Map November 30, 2011 ~O<<i y S~~ELDS RD r 2 C O ~ ~ O ~ ~_ Z p ~ Z o A 2 ~ ~ ~G m 0 m BA BURY RD ~ ' ' OSBORNE RD W IL70N m ~ T ~ m / r~~ i ~ m o Z 2 z O ~ m PF p OF O a p ~i o o ~ ~r N _ , m G~ = P~RD~~ GOYNEZE ~ ' y-G sy \90 ~ y P~ N S pR ~ \ ~ o ~Q~ ti 5~~~ ~ PEE M ~'A Q~~ 'f'~ PERDV~ This map is a copyrighted product of N the Chesterfield County GIS Office. This map shows citizen requested streetlight installations in relation to existing streetlights. Streetlight Legend Existing streetlight information was existing light obtained from the Chestertield County Environmental Engineering Department. • requested light STREETLIGHT REQUEST Bermuda District Request Received: June 13, 2011 Estimate Received: November 17, 2011 Estimate Requested: June 13, 2011 Days Estimate Outstanding: 157 NAME OF REQUESTOR: Ms. Dara Mills ADDRESS: 10479 Brynmore Drive North Chesterfield, VA 23237 REQUESTED LOCATION: In the Brynmore Subdivision, in the vicinity of 10419 Crooked Branch Terrace Cost to install streetlight: $1,048.99 POLICY CRITERIA: Intersection: Petition: Requestor Comments: Not Qualified Qualified "We have several community members that work 3rd shift and we have also had several incidences of vandalism after dark. Streetlights would help with safety and deter criminals. This street also ends in a cul-de-sac with woods beyond the street. A well lit street would make our residents and their children feel safer." ~0~~~ STREETLIGHT REQUEST Bermuda District Request Received: June 13, 2011 Estimate Received: November 17, 2011 Estimate Requested: June 13, 2011 Days Estimate Outstanding: 157 NAME OF REQUESTOR: Ms. Dara Mills ADDRESS: 10479 Brynmore Drive North Chesterfield, VA 23237 REQUESTED LOCATION: In the Brynmore Subdivision, in the vicinity of 10418 Brynmore Drive Cost to install streetlight: $1,090.89 POLICY CRITERIA: Intersection: Petition: Requestor Comments: Not Qualified Qualified "This is the closest location on Brynmore Drive to the school bus stop. It is still dark when high and middle school kids have to get on the bus. There is a curve in the road at this location and very difficult to see kids walking or playing near the bend after dark. We have also had some vandalism within the neighborhood and streetlights would go far for community safety." oaao1~ Streetlight Request Map November 30, 2011 (',~~ AGINCOUR CIR N~P = m ~ ~Q O ~\~ O ~ ~ ~ D ~ ~Z ~ ~ ~ ~ ~ A y A ~ CENTRALIA RD ' O~ m z o ~ r Oq N ~o~ Sm ~ A~ ~ ~O PK CEN~~~ oR O ~ Z O n o m ~ o D ~ ~ A = m m QO OP ~ J~~~~l p.`K~~Y RO GN This map is a copyrighted product of N the Chestertield County GIS Office. This map shows citizen requested streetlight installations in relation Streetlight Legend to existing streetlights. Existing streetlight information was existing light obtained from the Chestertield County Environmental Engineering Department. • requested light 4 975 487.5 0 975 Feet QQ~Q~r~ STREETLIGHT REQUEST Bermuda District Request Received: August 25, 2011 Estimate Received: November 17, 2011 NAME OF REQUESTOR: Mr. Corey Millis ADDRESS: 13404 Bermuda Place Chester, VA 32831 REQUESTED LOCATION: Estimate Requested: August Days Estimate Outstanding: In the Bermuda Place subdivision, in the vicinity of 13404 Bermuda Plac Cost to install light: $498.70 POLICY CRITERIA: Intersection: Petition: Requestor Comments: Not Qualified Qualified "I am requesting a basic fixture on an existing pole. We have had repeated vandalisms in the neighborhood. Specifically my property and next door neighbor's property. Also there are many children what walk to the bus stop at the end of the street. The only streetlights are in place at each end of the street, between that area it is pitch black." ...~~Oi9 Streetlight Request Map November 30, 2011 a N~ C ESTN T HI L L ' o ~ u~ ~`r ~ ~,o 2 w DRED N~~'~ ~' Q~ s ~~ ~yg RQ rl m rn ' ~ N~•°j ~ B~ ~ ~ ' ~ ' WARE BOTTOM SPRING RD ~ s, ~ rn E~ftR ,po - Q2- ~P~~ cRo RED L ~ ~ v F~ ~ ~ ~ ~ L~RD R ~ X mc~~ONN O 00 PARKERS BATTERY RD O~ N ~ Z G ~ ?'O N S . ~~ O ,p ~~MUDA PLACE R tiTF 1 R `" ~ LO BERMU DA HUNDRED RD This map is a copyrighted product of N the Chestertield County GIS Office. This map shows citizen requested streetlight installations in relation to existing streetlights. Streetlight Legend Existing streetlight information was existing light obtained from the Chestertield County Environmental Engineering Department. • requested light 1, 600 800 0 1, 600 Feet ~oa~a~ r ~, ~x~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 Meeting Date: November 30, 2011 Item Number: 8.C.1. Subject: Authorize the Appropriation of Grant Funds Awarded by the Bureau of Justice Assistance for Payment to Localities for Incarcerating Undocumented Criminals County Administrator's Comments: County Administrator: The Board of Supervisors is requested to appropriate $171,256 from the Bureau of Justice Assistance to partially offset the cost of housing undocumented criminals in the Chesterfield County Jail. Summary of Information: Since 2001, the Sheriff's Office has participated in the Department of Justice's program. The purpose of this program is to provide partial reimbursement to localities to offset the cost of housing undocumented criminals in local jail facilities. Program requirement changes now require funding recipients to designate the purpose for which funds will be utilized. Approval of this request will authorize appropriation of funds to offset the costs of jail deputy salaries. Staff Recommendations: Staff recommends the Board appropriate funds awarded by the Bureau of Justice Assistance for the Chesterfield County Sheriff's Office in the amount of $171,256. Preparer: Dennis S. Proffitt Preparer: Allan M. Carmody Title: Sheriff Title: Director of Budget and Management Attachments: ~ Yes ^ No oozy. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin Date: November 30, 2011 Item Number: 8.C.2. Subject: Adoption of the 2012 Legislative Program County Administrator's Comments: County Administrator: Board Action Requested: Adopt the 2012 Legislative Program Summary of Information: Attached is the proposed Legislative Program for the 2012 General Assembly. The items listed are those presented at the work session on October 26, 2011, and additional items for the Board's consideration. Preparers Mary Ann Curtin Title: Director, Intergovernmental Relations Attachments: ^ Yes ~ No #t~~a~~ 2012 Legislative Initiatives Guiding Principles: Continually Strengthen AAA bond rating, financial independence and fiscal integrity of Chesterfield County. Continually strengthen local authority over land use decisions. Continually strengthen local economic development competitiveness. Legislative Requests: • Amend the Code of Virginia to allow localities that contract with VDOT to implement revenue sharing projects to receive the funds as a grant without VDOT oversight. Upon completion of the project, the locality will certify compliance with all pertinent requirements and regulations. This request will allow any county that has contracted with VDOT to implement a revenue sharing project to receive those funds as a grant without any further administrative oversight from VDOT. This will improve efficiencies in project execution and eliminate layers of bureaucracy in project management. Amend the Code of Virginia to equalize the composition of the Board of Directors of the Richmond Metropolitan Authority among the member localities. This request will increase the county representation on the board of directors from one to three to more accurately reflect the region's population and the recent debt repayment to the City of Richmond for the initial financing of the roadway. • Request a budget amendment of $400,000 to fund the GRTC commuter route number 82. This request reflects the need to replace the existing funding sources for this commuter bus route which expire June 30, 2012. The funding will allow the route to continue to serve citizens who commute to downtown Richmond without additional ticket costs. ~~-Qoz:s Legislative Positions: Support for full funding of state's obligations for K-12 education. Support efforts to increase the number of available intellectual disabilities waivers. Support the legislative agendas of the Richmond Regional and Crater Planning District Commissions. Oppose the devolution of responsibility for secondary roads from VDOT to counties. Oppose legislation eliminating or reducing the local Machinery and Tools tax or the Business, Professional, Occupational License (BPOL) Tax. Oppose any limitations/caps on existing cash proffer, land use and zoning authorities. Oppose additional cost shifting from the state to local governments. Ongoing Issues of Concern: State funding for education. Additional state budget reductions. Transportation funding. Maintaining local authority/decision-making over local revenues. Chesapeake Bay and storm-water requirements. 000©~.4 ~ _ ~¢~ ., ~,o CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 30, 2011 Item Number: 8.C.3. Subject: Set a Public Hearing to Consider Amending the Lease of Real Property at the Lowe's Athletic Complex for the Operation of Soccer and Other Programs with Chesterfield United Soccer Club County Administrator's Comments: County Administrator: Set a public hearing for December 14, 2011, to consider lease of real property at the Lowe's Athletic Complex. Summary of Information: The Parks and Recreation Department had previously offered facilities and programs at the Lowe's Athletic Complex in cooperation with co-sponsored organizations. In 2010, due to funding reductions for maintenance and programming of adult sports, the Parks and Recreation staff and the Parks and Recreation Advisory Commission recommended leasing of the soccer facilities at Lowe's Athletic Complex. In May 2011, after a competitive process, the Board of Supervisors approved and executed a lease with Chesterfield United Soccer Clubs (C.U.S.C.). The term of the lease, which runs until December 31, 2012, with an automatic renewal for one (1) year through December 31, 2013, states that the lessee in exchange for use of the property is required to maintain and uphold the facility. The C.U.S.C. has requested an amendment to the lease to extend the term for 10 years, with 2 renewal terms of 5 years. The extended lease will allow the C.U.S.C. to endeavor to obtain grant Preparers Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ Yes ^ No ~pQ025 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (Continued) funding for programs and facility improvements to the site. C.U.S.C.'s request to amend the lease has been endorsed by the Parks and Recreation Advisory Commission. ooa®zs --..,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ~, ~ AGENDA Meeting Date: November 30, 2011 Item Number: 8.C.4. Subject: Appropriation of Developer Contributions for the Port Walthall Drive Extension Economic Development Access Project County Administrator: The Board is requested to appropriate an additional $40,000 in potential developer contributions for the Port Walthall Drive Extension Economic Development Access Project. Summary of Information: Marten Transport is constructing a new facility off of Port Walthall Drive (see attachment) which requires Port Walthall Drive to be extended. The county is managing the road extension project. Funding is being provided from VDOT economic development access funds. Marten Transport requested the county include utility work with the project, at their expense. The utility work is not eligible for VDOT reimbursement. Construction of the project is underway. Unforeseen field conditions have necessitated a change order for $3,813.40 for a sanitary manhole modification. Previously, the Board appropriated $113,591 in anticipated developer contributions for utility work associated with the project. Staff is requesting the Board appropriate an additional $40,000 in potential developer contributions for the project to cover the sanitary manhole modification and future utility related change orders. Preparer: R.J.McCracken Title: Director of Transportation Preparer: Allan Carmody Title: Director of Budget and Management Attachments: ^ Yes ^ No ooooz~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Recommendation: Staff recommends the Board: Appropriate an additional $40,000 in potential developer contributions for the project to cover the sanitary manhole modification and future utility related change orders. District: Bermuda oovoz~ PORT WALTHALL DRIVE EXTENSION ECONOMIC DEVELOPMENT ACCESS PROJECT BUDGET ESTIMATED COST Preliminary Engineering* *$0 Environmental /Cultural Resource Studies* *$0 Right-of-Way* *$0 Utility Work (Alternate Bid -Water & Sewer)* *$113,591 Access Road Construction (Base Bid) $319,993 Construction Contingency (Base Bid) $122,007 Utility Work Contingency (Alternate Bid -Water & Sewer)* *$40,000 Construction Administration and Inspection $40,000 Mitigation* * $0 Capital Investment Surety Cost $25,000 TOTAL: $660,591 REVENUE ESTIMATED COST VDOT Urunatched EDA Funds $482,000 VDOT Match EDA Funds $0 Coun Match Industrial Access Funds $0 Coun Ca ital Investment Surety Cost (IAF $25,000 Develo er Match $0 Develo er Contribution* *$153,591 TOTAL: $660,591 CAPITAL INVESTMENT SURETY Developer $482,000 * Developer Responsibility, Ineligible Items for VDOT Reimbursement 000029 LOCATION MAP PORT WALTHALL DRIVE EXTENSION ECONOMIC DEVELOPMENT ACCESS PROJECT 0 \ I 'o ~ ~, ~ ° ~ ~,.<< ~~ `rl ~~;; ~, ,~ ~° !~ i °l ~' i t .; %~ l ,~ "~ ~ ~~ _ ~f ,/ - ,~`~_ --~~ ~ / ', \roRT w'gLT r ~ -- HAIL DRIVE o ° I r~ i~ . ,.- ~ PROPOSED ACCESS ROAD 850' +/- PARCEL'E' MARTEN TRANSPORT SITE Proposed Property Line per Exhibit A of Purchase Agreement J 000030 ITN CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: November 30, 2011 Item Number: B.C. 5~ Subject: Award Construction Contract to J. W. Enochs, Incorporated for Maintenance and Repairs of the 1917 Courthouse and Transfer of Funds from the Major Maintenance CIP for the Project County Administrator's Comments: County Administrator: Authorize the County Administrator to execute a construction contract with J.W. Enochs, Incorporated, in the amount of $711,500.00 for the maintenance and repairs of the 1917 Courthouse, and transfer funds in the amount of $335, 000 from the Buildings and Grounds Major Maintenance CIP to the 1917 Courthouse Project. Summary of Information: In mid-2008, county staff noticed that the roof of the 1917 Courthouse was sagging significantly and that there was deterioration of the floor supports in several areas. An architectural firm with extensive experience in historic structures was engaged to study the condition of the Courthouse and develop a plan to stabilize the structure and repair the roof and floors. Davis Buckley issued construction documents in October 2008 to remedy the most immediate concern, which was stabilizing the existing roof trusses with shoring. Once the work of stabilizing the roof structure was completed, staff worked with the architect to develop plans to repair the trusses and deteriorated floor supports. Staff also looked at the other facility needs and identified a number of items that needed attention for the long-term use of the facility. Preparers Robert C. Key Title: Director of General Services Attachments: ~ Yes ^ No 000031 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA The project includes reinforcing the trusses with steel channels, replacement of deteriorated floor structure, re-configuration and renovation of the existing restrooms to provide for handicapped access, replacement of the deteriorated and non-compliant handicap ramp on the east side of the Courthouse, and replacing the existing ceiling tiles in the courtroom with more effective and aesthetically appropriate acoustical treatment. The project will also stabilize the grand stair from the entry foyer to the second floor, repair several areas of deteriorated wainscot throughout the building, repair much of the masonry around the exterior, and replace deteriorating window lintels around the front two-story portion of the building. This contract also will re-arrange the ductwork supplying air to the courtroom to improve air distribution and reduce noise levels. Background The 1917 Courthouse is a historically significant structure that has been used regularly as an overflow courtroom and for special events such as investitures of the Board of Supervisors, elected officials, and judges. 000032 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Budget and Management Comments: This item requests that the Board transfer $335,000 from the Major Maintenance CIP into the restoration and repair of the 1917 courthouse capital project to enable award of a contract to J. W. Enochs, Incorporated for repairs. J. W. Enochs was the only firm that submitted a bid due to the specialized type of work that will be required to be completed on the 1917 courthouse facility. The bid as submitted was for $734,000 with two alternative deducts. One deduct option for moving walls around on the second floor has been eliminated; however, the one deduct option for the A.D.A. handicapped ramp is included in the $711,500 cost as it is needed to meet requirements. The transfer of $335, 000 from the major maintenance CIP will dictate that some projects be delayed, such as replacement of pole lights in the administrative parking lots and resealing and restriping of parking lots. Repairs that will be made to the 1917 courthouse facility as a result of this work will enable the building to be used again for courtroom and office space. Preparers Allan M. Carmody Title: Director, Budget and Management ~Q®~ ~~1 m. ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 30, 2011 Item Number: 8.C.6. Subject: Initiate Applications for Zoning Approval for Mariner Finance, OneMain Financial, CitiFinancial, and Springleaf Financial to Operate Consumer Finance Establishments County Administrator's Comments: County Administrator: Board Action Requested: Initiate applications for zoning approval (conditional use, conditional use planned development, or amendment to previous zoning approval) to allow eight existing consumer finance establishments, and appoint Kirkland Turner, Director of Planning, as agent for these applications (see chart on page 2 for a description of each site and the necessary zoning action to be initiated). Summary of Information: The Department of Planning has become aware that four companies (Mariner Finance, OneMain Financial, CitiFinancial, and Springleaf Financial) are operating consumer finance establishments in eight separate locations in the county. The zoning ordinance does not specifically enumerate these businesses. Because these businesses share some (but not all) operational characteristics of banks (such as providing personal loans and home equity financing), staff had provided inaccurate verbal guidance to these businesses which may have led such businesses to believe they were legally established in conformance with zoning. These businesses are located in established commercial zoning districts that would normally permit banks. Since these businesses are not specifically enumerated by the zoning ordinance, zoning approval is required. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ~ Yes ^ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Proposed Applications For Zoning Approval Magisterial Business Zoning Zoning Action Location District Name District Required Mariner 12654 Jefferson Conditional Use Bermuda Davis Hwy (Tax ID C-3 Planned Finance 798-653-0495) Development 12639 Jefferson OneMain Davis Hwy (Tax ID Bermuda C-5 Conditional Use Financial 799-654-3322) Amend Zoning 11940 Iron Bridge OneMain Case 89SN0110 *Bermuda Plaza (Tax ID 777- C-5 Financial and Conditional 653-8814) Use 10805 Midlothian OneMain Clover Hill Turnpike (Tax ID C-5 Conditional Use Financial 745-709-0410) Amend 8245 Hull Street Conditional Use *Clover Citi Road (Tax ID 760- C-3 Planned Hill Financial 692-5131) Development 85SN0157 9925 Hull Street Springleaf Dale Road (Tax ID C-5 Conditional Use Financial 750-686-1722) Amend 6131 Harbourside Conditional Use OneMain Matoaca Centre Loop (Tax ID C-2 Planned Financial 730-674-0607) Development 88SN0056 Amend 13102 Midlothian Conditional Use Mariner Midlothian Turnpike (Tax ID C-3 Planned Finance 732-707-1993) Development 83SN0142 *Added by staff after distribution of agenda packet. ~~ ,~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 30, 2011 Item Number: 8.C.7. Subiect: Initiate an Application for Conditional Use Approval to Permit a Private Museum in an Agricultural (A) Zoning District for Property Located at 1611 County Line Road County Administrator's Comments: County Administrator: Initiate an application for conditional use to permit a private museum at 1611 County Line Road (Tax ID 704-700-3328), in an Agricultural (A) zoning district, and appoint Kirkland Turner, Director of Planning, as agent for the Board of Supervisors for the purposes of this application and waive disclosure. Summary of Information: Mr. Gecker is requesting that the Board initiate an application for conditional use approval to permit the operation of a private museum for a non-profit civic club. The civic club, known as Old Dominion Chapter of the National Railway Historical Society, stores and maintains historical railroad cars. The property received special exception approval in 1975 (case 75A003) to allow the operation of a non-profit civic club. The civic club now wishes to host a private museum that will allow members of the public to be onsite for special events. This change requires conditional use approval. Preparers Kirkland A. Turner Attachments: ~ Yes ^ No #ooooas Title: Director of Planning ~r, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 30, 2011 Item Number: 8.C.8. Subiect: State Road Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state roads acceptances. Summary of Information: Dale District: Watermark - Kingsland Glen Drive Midlothian District: Tarrington Section 12, Remainder of Preparers Richard M McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No 00003'7 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -WATERMARK - KINGSLAND GLEN DRIVE DISTRICT: DALE MEETING DATE: November 30, 2011 ROADS FOR CONSIDERATION: KINGSLAND GLEN DR CROSSWINDS BLVD Vicinity Map: WATERMARK -KINGSLAND GLEN DRIVE VF~CT ~ ,`,~ N~, QORIUS QR J~'\' ~ DSO 1. VERITAS WAY ~ 2. CAKEBREAD CT .~,~0 3. PENFOLDS CT OHO 4. PALO ALTO AVE 5. FLORA SPRINGS LN ~`,` 6. OCTAGON DR p~ 7. WHITE FENCE LN 2 8. FOUR VINES DR 3 7 qi~ 9. MOLLYDOOKER LN ORS 10. BARBOURSVILLE LN 4 9 0 U CUFF 1 ~O,Q ,p 5 12 ~j" 13 O~ 14 5 TUCKER Rp ~~ 5 O~ O Q G 11. KUNDE CT Z 12. ROSENBLUM CT ~ ~ o 13. HENDRY AVE ~ NG ~~ ~ 14. CAYMUS WAY ~ ~ J~ ~P 15. ROMBAUER PKWY p ~ ~ ~ S~P~ ~ ~ ~ R v ~ p ~ "- N(~,~ WILLOWBRANCH ~ ~ CT o y, FAUI.K C ~ . ~2 ~ z °" ~ o YELLOWLEAF m ~ CT ~ WLEAF DR z ~ ~ Produced By Chesterfield County GIS COQ®38 ~, TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - TARRINGTON SECTION 12; REMAINDER OF DISTRICT: MIDLOTHIAN MEETING DATE: November 30, 2011 ROADS FOR CONSIDERATION: FULBROOK DR KELHAM RD Vicinity Map: TARRINGTON SECTION 12; REMAINDER OF ~~. RiVFRB CGF ~ ~ Q- ~' h'AV o ~ a MF ~ RIVER 9ti itu p ~ ToNR/ ~is+ ~ ~ rn o s TER GF FR ~ n~ OR ~ q`I' 0 o,, ~ y w v ~ o v `t o ~~ c o ~ ~T o° sy ~ ~ FR,c ~ / 'ti° ~o r O OZ ~ ~ti do w ~~o =e CT ~ Rp ~v Cr p ~ ~~S ~~ ~ ~ OC 6 d Q? m o ccp ~ q TFS '~ptiT ~ Q- ~~ ~p ~ rn G~ o p e ~ NCR qsy~,~<< <H ~ ~ Y ~~~ `v4 U ~'A ~v O~ OR \~Z /` tw9 IRON FO ~~v = ~ O~~ ,2. Q ~ Q• ''f~ N ~ ~y T \~'9_ NANO' o v~ m ~Q ~'~ !~ ~ A /~` N ~'A St RD ( o °v PENyVQ- ~ 9NG~0 LN ~ SO~BURYDR Ro~,P rn2° a N ,y ~ ~R h O a E~~~ GJ~ ~~~ G P~ ~ fgMC P W N ~ ~ x Ryoo R~ O,QO GRq~ w O P~~~B 9~s~ti RIVER h/~~SO Q' ~ 'P V Produced By Chesterl9eld County GIS ~O~ ®~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 "" AGENDA Meeting Date: November 30, 2011 Item Number: 8.C.9. Subject: Resolution Recognizing Mrs Retirement County Administrator's Comments: County Administrator: Boa Rose R. Jones, Police Department, Upon Her Adoption of the attached resolution. Summary of Information: Mrs. Rose R. Jones retired from the Police Department on November 1, 2011, after providing more than 30 years of service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Attachments: ^ Yes ~ No Title: Chief of Police X00040 RECOGNIZING MRS. ROSE R. JONES UPON HER RETIREMENT WHEREAS, Mrs. Rose R. Jones retired from the Chesterfield County Police Department on November 1, 2011, after providing more than 30 years of outstanding quality service to the citizens of Chesterfield County; and WHEREAS, Mrs. Jones has faithfully served the county in the capacities of Clerk Typist III, Emergency Services Dispatcher, Senior Emergency Services Dispatcher, Assistant Communications Shift Supervisor, Communications Shift Supervisor and Police Records Supervisor; and WHEREAS, due to her dedication to duty and work ethic, Mrs. Jones was selected as the 1987 Dispatcher of the Year; and WHEREAS, Mrs. Jones and her fellow Records Unit employees received a Unit Citation Award for displaying a high level of productivity while operating under challenging staffing conditions, when due to their professionalism, dedication and diligence, the Records Section maintained an accuracy rate exceeding 99.7 percent during FY2004; and WHEREAS, Mrs. Jones is a Department of Criminal Justice Certified Instructor, as well as a VCIN (Virginia Criminal Information Network) Certified Instructor, and she has been instrumental in the VCIN certification and recertification process for all VCIN users of the Chesterfield County Police Department, as well as outside agencies; and WHEREAS, the Records Unit was the recipient of a Unit Citation Award for the outstanding results of four separate audits, which were conducted by the FBI, Virginia State Police, and the LInX Board, after the Records Unit had an amazing 99o accuracy rating for incident and arrest reporting and it was noted that the "agency's overall performance significantly exceeded the results of other VCIN agencies in the management of NCIC/VCIN operations"; and WHEREAS, Mrs. Jones is recognized for her communications and human relations skills, which she has utilized to provide outstanding customer service to both internal and external customers of Chesterfield County; and WHEREAS, Mrs. Jones has received numerous letters of commendation, thanks and appreciation for service rendered; and WHEREAS, Mrs. Jones has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. Jones' diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Rose R. Jones, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. 000041 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 30, 2011 Item Number: 8.C.10. Subiect: Acceptance of Parcels of Land Along Arrowfield Road from Gerald R. White and Janet P. White County Administrator's Comments: County Administrator: Accept the conveyance of parcels of land containing a total of 0.047 acres along Arrowfield Road from Gerald R. White and Janet P. White, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of parcels of land containing a total of 0.047 acres along Arrowfield Road from Gerald R. White and Janet P. White. This dedication is for improvements in conjunction with the development of Spanish School House. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # .mopo4~ VICINITY SKETCH Acceptance of Parcels of Land Along Arrowfield Road from Gerald R. White and Janet P. White N Chesterfield County Department of Utilities i W s 'E S 1 Irol -863.33 4e t 100®43 THIS IS TO CERTIFY THAT OW NOVEMBER J, 2011, f MADE AN ACCURATE FIE1D SURVEY OF THE PREMISES SHOWN HEREON AND THAT IH£RE ARE NO EASEMENTS OR ENCROACHMENTS VISIBLE ON THE GROUND OTHER THAN THOSE SHOWN HEREON. THIS PROPERTY IS fN FEMA DEFlNED FL000 HAZARD AREA. ZONf: 'C'. , NAD83 4 ~~ ~ ~ c~ ~~ ~'' Q~ tT`Ri'~ ~g i 0 ~~ ~Q VDOT NON.(F) D.66' N//EE OF CORNER VDOT MON. N ~~ A~- ~~ i u~ N BARRY J. ADENAUER D8.:5379, PG84 CPIN.:799-628-9375-00000 I.sD N0.2521 LINE TABLE LIME LENGTH BEARING LI 17,80 N68'47'42'W L2 53,33 S83'43'41'E L3 2.2D N19.55'35'E ACREAGE TABLE: GERALD R. !t JANET P. WF9TE DB.:1500, PG.116 GPIN.:799-628-7084-00000 N0.17301 JEFFERSON DAMS HHifIWAY 0.047 AC. 2,048 SQ.FT. BEFORE DEDICAIWN_ } GPI :799-828-7084-00000 0.723 AC. 31,497 SOFT. (AFTE0.6D~EDAGTION} 29,449 SOFT. (BEFORE DEOICATION_) GPN.:799-628-5186-00000 0.645 AC. co ~~L~A~TroN) 2B,an SQ.Fr. N BARRY J. ADFNAUER DB.:5379, PG84 GPIN.:T99-628-7865-00000 N0.17311 GERALD R. d: JANET P. WHITf 08.:3288, PG.907 GPIN.:T99-628-5488-000DO N0.17303 JEFFERSON DAMS HIGHWAY U.S. ROUTE NOs.l & 301 (JEFFERSON DAMS HIGHWAY SHP8.:13, PG.52-53 P,GAT SHOWLYG A PROPOSED 1O'RIGHT-OF-WAYDEDICATION TO THE COUNTY OF CHESTERFIELD ACROSS GPIN.:T99-628-5486-0O0OD & GPIN.: 799-628-7084-00000 IN THE BERMUDA DISTRICT OFCH6ST6RF2'LD COUNTY, VIRGIMA. THIS SURVEY IS SUB.,IECT TO ANY EASEMENTS ~.~ OF RECORD AND OTHER PERTINENT FACTS f.~ co. srTS;o~ RC'HAEL ~ ~~*-Z RENSED: if-11-2011 1'0 CHANGE RIGHT OF-WAY DEDICATION. ~ Nc. i9o5 ~ NOTE NO IMPROVEMENTS SHOWN. t~ ~~ 0 60 100 ~o t~ ava~ sceia n4 r>'ar HARVEYL. PARKS, INC. 4508 W. HUNDRED RDAD CHESTER. VA. 748-8641 748-0515 I DATE: NOVEMBER 1. 2011 SCALE: i'=50' 57814 ®4~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ~~ AGENDA Meeting Date: November 30, 2011 Item Number: 8.C.11.a. Subject: Request Permission for a Proposed Sign to Encroach Within Two Easements Across the Property of Bon Secours-Richmond Health System County Administrator's Comments: County Administrator: Grant Bon Secours-Richmond Health System permission for a proposed sign to encroach within a variable width sewer and water easement and a variable width SWM/BMP easement across its property, subject to the execution of a license agreement and plan approval. Summary of Information: Bon Secours-Richmond Health System has requested permission for a proposed sign to encroach within a variable width sewer and water easement and a variable width SWM/BMP easement across its property as shown on the attached plat. This request is being reviewed by the Utilities Department and Environmental Engineering. Approval is recommended subject to execution of a license agreement and plan approval. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # t~OO®4~ VICINITY SKETCH Request Permission for a Proposed Sign to Encroach Within a Variable Width Sewer and Water Easement and a Variable Width Storm Water Management SystemiBest Management Practice Easement across the Properly of Bon Secours-Richmond Health System ~ o ~ p ~ ~ ~'~ ~~4i~, ~~ v O sT ~ ~ ~ ~ m ~ m Cl V i1rW DR ~ ~ ox~ Proposed License Area Ld, for Sign Encroachment ~L'p ~ w o~s~ A ~HIAI TPK~ ~~I~~T~ ~ M ago R Rt 288 ~~ ~~ s ~fi 2~, ~fi x N Chesterfield County Department of Utilities W ; - -E S 1 Iwi -666.67 1Pe t X00®46 _'1'f .9t ~ I ~~ W ~; ~ ~ 1- ~ ~. y ~ III o 3 J ~ III =~ _~ ~~ III ~~ III z~ III Ili o III III +~ I ~{ ~ ! ~ ~_ ~ ~° N v ~ I~-..~ Q m { ~I' O~ ~ti LL~ ~ l~ ~ ? o ~ t ` ~ 3 ; ~ ~ ~ ~ ~~ \ ~ ~~ t ~, ~ ~ ~ ~~ I ~ _~J . M ~9~ ~ ~ U z f ~~ } ~I ~ ~~ m a~ 1 ~ 1 W= ,+ i ' ~~ j ~ w T" ~ _ ~ l\ 0~ ~ r1 ~_ _-f ' ~ Z r ~ .4 ZO av ~ ~Q W~ m ~ v3 1 ~ ~, ~ a, f Z°QZ J Qav ~ -~- ~~ ZZ ~ >~wA ~o ~ ~= f J 0 ti ~ ¢ ~ ~ ~ ~ ti z Z` ~? ' ~. ~ ~ ~ \ D j 1 i ,.; '.. r .: ~~. ~.~ ~ ~ ~~ ~\.~ \~ Q ~ ~ ~ ~~ ~ H ~ ~ i >tu ~°-'~ ~ M ~- Z ~ ~" a' ~~ mAA ~ m J __ r err _ _.._~~_____ - __ _ '° - -~:..;'~,,.-_ rrr __ _ - ' -~ ~~----_.__.,~~ j_ u 1 ~ b'M~~~ y" ~ is "~-- - `-'1 ~~ 1.! ~rrNr ''''•--,.__ _ ~N3~sNrs~1yy - - _````~-~_ _ -' `~, li/ rrr -',--.--~-_..__ a 0 r- W Z U Z Y a ~ a ~o~ o~~ U~~ w ~ Z ~~~ Z~~ O~ m~F-- ®4'~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 30, 2011 Item Number: 8.C.11.b. Subiect: Request Permission for a Gravel Driveway to Encroach Within a Fifty-Foot Unimproved County Right of Way off of West Providence Road County Administrator's Comments: County Administrator: Board Action Regueste . Grant William A. Boswell, Sr. and Amy L. Boswell permission for a gravel driveway to encroach within a 50' unimproved county right of way off of West Providence Road, subject to the execution of a license agreement. Summary of Information: William A. Boswell, Sr. and Amy L. Boswell have requested permission for a gravel driveway to encroach within a 50' unimproved county right of way from Point A to Point B as shown on the attached sketch to access property at 10014 W. Providence Road. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #000®48 VICINITY SKETCH Request Permission for a Gravel Driveway to Encroach Within a Fifty Foot Unimproved County Right of Way off of West Providence Road C~ REQUEST PERMISSION FOR A GRAVEL DRIVEWAY Bv-r~sr+~Re ~ N Chesterfield County Department of Utilities w ,; -E s 1 hcl - L16.6T Ret ®®®®49 -- bed- frl~ N0~ O~ ~N N~ N7 ~ ~ ~~ ~~ ~~ ~~ - ~ ~~ ~ r ~~ ~~ p ~r 0 0 df~ ~ ~r ' N ~ ~ N A• ~ f M pp~ ~ ~ ~ ~ ~ ~ ~ ~ N~ ~ ~~ ~. ~~ ~ N N ptp O ~ O ~ m m r ~ r ~ ~ g ~ ~ ~ m ~ ~ r r ~ W O p ~p e'~! ~'~! ~~ p ~ Nb n l It? N Q8 ~ ~ ~ 0 A~ D O O~ pp N Q N D N ~ ~ u O ~ ~ r ~ ~ ~ r q ~Q r ~. b, ~ A O p C OD , OCR ~~ ~~° M Q Qom ~°~ `~'t ~m a ~~ QO ~P .~O - ~ o ~ ~ ~P ~~ P ~y ~ ~ c~ ~ ~~ x~ ~~ ~o- ~~ ~~ O ' t a o ti~ ~~ ~ crma ~ ~ f ~ ~ ~ ~p p N ~ . p ~ O N d~ O OM M~ D tV m~ ~~ N ti0 CM V^ ~ ~ C ~ ~~ o N~ M ~ ~ N ~ y O 3 __ C H ~ c ~ ~ ~ cf ~ r~i ~w. 1A N t ~ m ~ • ~ M a m O ~ fD ~` ~ t0 ~ ~ ~ ~ ~ ^ O O N r„ ti M- ~_ ~ 3a C r+ ~ o Z a ~m o. COQ®~(~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~• AGENDA Meeting Date: November 30, 2011 Item Number: 8.C.11.c. Subiect: Request Permission for Portion of a Deck Landing and Steps for Unit 9, Phase II, Boyce's Cove to Encroach Within a Sixteen-Foot Sewer Easement County Administrator's Comments: County Administrator: Board Action Requested: Grant Michele Calandra permission for portion of a deck landing and steps for Unit 9, Phase II, Boyce's Cove to encroach within a 16' sewer easement, subject to the execution of a license agreement. Summary of Information: Michele Calandra has requested permission for portion of a deck landing and steps for Unit 9, Phase II, Boyce's Cove to encroach within a 16' sewer easement. This request has been reviewed by the Utilities Department. The existing sewer line will not be affected. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~0®S~. VICINITY SKETCH Request Permission for Portion of a Deck Landing and Steps for Unit 9, Phase II, Boyce's Cove to Encroach within a Sixteen Foot Sewer Easement ?7/~ m REQUEST PERMISSION FOR PORTIONS OF A DEGKLANDING AND STEPS m yy00DLA~v ~~LLA GE CT ~.~/' o~` o~t~~s cow ~~~pF~ G Jp.R' G~ G~ R ~~ ve~ N Chesterfield County Department of Utilities W i - `E S IOCI-116.67 Eet ®00052 LICENSE AREA LANDING & STEPS ~s~salvlTAR EASEM~Nr w V DECK ~ CONOO UN/TA~g Michele Calandra 14734 Boyces Cove Dr DB. 9411 PG. 964 PIN: 720673306900000 THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OFA TITLE BINDER THEREFOREALL EXISTING EASEMENTS MAYNOT BE SHOWN scnLE r=, o' o is so' u°, ---- -- a Q W ~ SAN- - LANDING ~+'"~A1,TH p~,~ f~ ~~ h 6~ AUL N. HUBER~ Lic. No.2379 6-15-11 PLOT SHOWING A DECK ENCROACHMENT INTO A SANITARY SEWER EASEMENT AT UNIT 9 - BOYCE`S COVE Chesten9e/d TItlS ORAwuYG OREVANED AT THE Date:Jtllle 15 2011 SCa/e:l"=1. loot eoutlns ~ Sdoe itdm~aw, vA tluS T01"` y~ON AO"~"~D~O"61 Sheet 1 of 1 7.N.: 32557 TEL Sp4.mo.6S00 FAX aos.560.1016 •w..mm~ors,mm Drawn DY: M. Sntdef Checked by TFMMONS GROUP:":`- ®5~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 „, AGENDA Meeting Date: November 30, 2011 Item Number: 8.C.11.d. Subject: Request Permission for an Existing Fence to Encroach Within an Eight-Foot Easement and a Sixteen-Foot Drainage Easement Across Lot 33, Berkley Village, Section A At Charter Colony County Administrator's Comments: County Administrator: rd Action Requested: Grant Moon Won Seo permission for an existing fence to encroach within an 8' easement and a 16' drainage easement across Lot 33, Berkley Village Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: Moon Won Seo has requested permission for an existing fence to encroach within an 8' easement and a 16' drainage easement across Lot 33, Berkley Village, Section A at Charter Colony. This request has been reviewed by Environmental Engineering and Comcast Cablevision. The existing swale will not be affected. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager #000054 VICINITY SKETCH Request Permission for a Proposed Fence to Encroach within an Eight Foot Easement and a Sixteen Foot Drainage Easement Across Lot 33, Berkley Village, Section A At Charter Colony N Chesterfield County Department of Utilities W ~ ~E S 1 IrcY - 116.67 !et ®VL'1®C STEI~YART bILLAC~ CH RT~,E'R~~Y PD.I65 PG.39~3 A ~ /~ 355 MAY $F~BJECT Ta I1'L.C REP~M~T 6A QRT AND T'H Sa pD Aui'FIICH ARE NClT SSW jsONF f.~ W ~I ~ ~. ~' / __ ~ / ~' CHAN7'ILLi ELEV. 'C' 40A'- ~ ~ PARTIAL HRl ..... . ~~~ ~~~ ~ ~= ` ~ ~ ~ ,~.. _~ ~.~ • ~r ~;~ ~. ~'• t ~ ~ ~~ 1 ` ~ ,' ~ , ~ / 12'x1 ~ '../ s DEdc r LGr 3Z ~36s ~• 5~ "'~ SILT _ ./ FENCE CTYP~ . --~ ,~~~. BUILDING ., LINT N~' Y IBC. No:2870 Moon Won Seo 14730 Charters Bluff Trl DB. 8397 PG. 553 PlN: 723705727700000 XX -FENCE LICENSE AREA ~ i w ~~ ~a~ ~ parr 34 1'~'S ~~ ~~ R=50.00' ~~p L=39.+12' . ~rrR'IR ~~1 ~i~ F rR~lIL 'C4+4' R/W) ~"- PRDPI]SED lMPRO VEMEJYTS ~l LQr 33 8ER1a.E1~ v1LLAGE SECT~V A AT Gl~~4R~"~R C~VY "DISTRICT CHEST£R~~ELIl CSI ENTRANCE Y ra d a° Qr ' X370 ~ ! >~ ~ Lor uN~ svALe PEaa ~ CONStRUCTIQN ' ~ PLANS ~~~ ~' 1 `~~ l ' ~ ~ LIMITS OF LAND I _. , . ~_, 9 DISTURBANCE ZQNED R-9 FR11NT=30' CAEVELOPER) REAR~2S' SIDE=lg'/7.5' ~CDEVEL>aPER> CGRNER SIDE YARD SET9ACKs20' REVISED MAR. 17. 2008 (REVERSED 4i0USE) n..r~ Yt?UNGBLOOD, TYI.»R de A380CL4T&4. ' P. C: CIVTR EL~~SURVEDRNSNERS 7309 MANgVER GREEN DRxvE P.O. BOX S17 NECHANICSVILLE, Vn. 83111 ®~~~5s -..~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~~. ~ AGENDA Meeting Date: November 30, 2011 Item Number: 8.C.12. Subject: Designation of a Sight Distance Easement for Virginia Department of Transportation Maintenance Along Chester Village Drive County Administrator's Comments: County Administrator: Action Designate a sight distance easement for VDOT maintenance along Chester Village Drive and authorize the County Administrator to execute the declaration. Summary of Information: For the Chester Village Green Apartments Phase II, it is necessary that a sight distance easement for VDOT maintenance be designated on county property as shown on the attached plat. This request has been reviewed by the Transportation Department. Approval is recommended. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager #00057 VICINITY SKETCH Designation of a Sight Distance Easement for Virginia Department of Transportation Maintenance along Chester Village Drive N Chesterfield County Department of Utilities W ~ ~E S 1 Ircl - B6'9.J5 to t O~Q®~S CURVE TABLE CURVE LENGTH RADIUS DELTA CHORD CHORD BRG C1 36.10 2814.95 0'44'05" 36.10 S14'S6'35"W C2 86.09 1248.62 3'57'02" 86.08 S72'S1'16"E C3 5.58 2914.95 0 '35" .58 S14'44'13'W LINE TABLE LINE LENGTH BEARING L1 103.31' S89'29'19"E L2 14.09' N69'05'23"W ~~ ^'.. ~1 Q 4 ~,N (Q~. Q ,~0a~m•`~'ry3~ ri~vh M Q• ~ Npp~ ~ fp V~Q~p u 1 aj fp~~ G ~h~ ^ 2~ =m~pti o ~ 2 V W ~ ,N aA ~'~r N ~ wo~i ~~c Q: Q ~ ~ h L1 u wlDTii SICH~ DISTANCE EASMENT (FOR VDOT MAINTENANCE) R=352.12 w `~ l~ U J J ~ o ~ O' N U F O W~~ O h Q ry~di ~~oa aa$~v " ~ ~~" m ua .a°g~o ~mn5ni EMERSON-ROPER COMPANIES, LLC 5 o Z D.B. 8278, PG. 224 ~ GPIN 787657622500000 N 11331 CHESTER VILLAGE DRIVE 4' ZONED: C-3 v 6 N~'~ O ~ O ~C y ~a~ ~M r to ~Q CS t 20~ ~ Ca ~ ~ ~~ ~ ~ ~ ~~~ m , ? a =. 3 ~ , 6?39? j h ^ RIGHT OF WAY ?~ k, i.~ er) D.B. 5193, PG. 7 EXISTING 30' DEDICATION ~ ?ry W (BY SEPARATE PLAT) rn , ~ N ~3~~4,.z~.",,gR, ~~GL R ---`~_Cl~~'pREaC~R1~ ~VE R=322.12 D=09'46'03" L=85.11 -`s"•" B=N 63'27'32" W B=S 82'51'14' W C=84.90 C=54.85 IMPROVEMENTS ARE NOT SHOWN ON THIS PUT. THIS PLAT DOES NOT REPRESENT A CURRENT FlELD SURVEY. NO TITLE BINDER WAS PROVIDED THEREFORE EASEMENTS MAY EXIST THAT ARE NOT SHOWN. CWNTY PROJECT #11-0097 D. HRYART GA1OL0 Lic. No 37085 ,OCTOBER 28, 2011 o Boa 'oo- P COUNTY CASE /11PR0204 R=1788.80 D=3'24'33" L=106.44 B=5 79'40'29' W C=106.42 h m b i PLAT SH0IPING A EASEMENT ACROSS THE PROPERTY OF PARCEL ;787656051600000 BERMUDA DISTRICT pfES1ERF1EiD COlIN1Y, NRpN/A OCTi7BER 21~ 2011 SCALE : 7" = 100' HKiH~IIARK E~N0~1 0459 CHESTERFIELD COUNTY ' ~_~ BOARD OF SUPERVISORS Page 1 of 1 ~~~ AGENDA Meeting Date: November 30, 2011 Item Number: 8.C.13. Subiect: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15' underground easement across Elizabeth Scott Elementary School property at 813 Beginners Trail Lane. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15' underground easement across county property at 813 Beginners Trail Lane to provide service to three existing trailers and additional trailers, if needed, at Elizabeth Scott Elementary School. This request has been reviewed by county staff, school administration and Comcast Cablevision. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #000060 VICI N ITY S KETCH Conveyance of an Easement to Virginia Electric and Power Company 'Cry CONVEYANCE OF AN EASEMENT i W } V J~~ ~ o as i ~ ~, B~ ~ IVE R ~ ~~~N RS "I'~'P~~ ~ S Cp~R K AVE ~~ Cp ~~ T ~R G ~ ~ <V~ is R ~ ~ y ~ R ~- ~ j ~1C 0 c~ N Chesterfield County Department of Utilities W 'E $ 1 Irol - 515.61 7Pe t ~?®®®61 ;~ NOT TO SCALE /~~ / / TO PL -~ / ~ D~ / ~~'/ /~ / / 15' / / / / / / / ~ / ~+- 15' rrar ro Accompony Right-of-Woy Agreement VIRGINIA ELECTRIC AND POWER COMPANY doing business as T)nmininn Virginia PnWPr UG ~ / / PETERSBURG Legend is nc -owns ip- BERMUDA Location of Boundary Lines of Right-of-Way ice FIFTEEN (15) FEET PETERSBURG -{~ Indicates Property Line is Right-of-Way Boundary ima a um r FIFTEEN (15) FEET 7375419 - ae Page 1 of 1 9/24/2011 CHESTERFIELD VA rla>; rvumoer 02-11-0163 Grid Number M0340 HAROLD THURSTON ~ COUNTY OF CHESTERFIFI ~ GPIN: 8196487244 WEST R/W LINE OF I-295 813 BEGINNERS TRAIL LN ELIZABETH SCOTT ELEMENTARY SCHOOL ®o0®Eji~i - CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~.- AGENDA Meeting Date: November 30, 2011 Item Number: 8.C.14. Subject: Request to Quitclaim Ten-Foot and Sixteen-Foot Water Easements Across the Property of GRCRE, LLC and TCC, LLC County Administrator's Comments: ;~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate 10' and 16' water easements across the property of GRCRE, LLC and TCC, LLC. Summary of Information: GRCRE, LLC and TCC, LLC have requested the vacation of 10' and 16' water easements across their property as shown on the attached plat for the development of Headstock Amphitheater ~ the Green. This request has been reviewed by the Utilities Department. New easements will be dedicated. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #000063 VICINITY SKETCH Request to Quitclaim Ten and Sixteen foot Water Easements Across the Properly of GRCRE, LLC and TCC, LLC ~ Mfd-athfa s 1. SYCAMa E VILLAGE DR 2. SYCAM E VILLAGE TER 3. G RIDGE DR LACE GATE DR G GATE PL 6. G VIE D ` 7 NCLA L ~ 8. RAVE HILL RD ~ T Sr~~,O'~1E(~ h''~N T 10' & 16' Water Easements 9 to be Quitclaimed 10 9 ~ 11 i a ~ . n0~5 C~ ~ ~F.a1 ~ROV~ d = R 'S ~ r ~ ~ U z ~ BRQ ~lJ~ N Chesterfield County Department of Utilities W . - ~E S 1 hcl -666.67 Het X00®64 ~~~~ \6 l f~4•~ , ~ L~ ~g1 \~ 1 1 1 I 1 I I h ~ `~~\ ~~ ~';@ . ~ ~~'• ! ,' ~ ~ I ' fig, / ' e I / f j ,~.~I ~ `-~ 7 i8' .I .I 1 I I M I II I ~I _}~1 1 i I ~' ~ it ~~ ~,t~"~ li ~,11~ ~ W ~7 ~~i I ' ~ f~l h I ~ I ~yy?,~ I I I spa W ~ / I ~ ~ e ~ \ \ I III ti I/ ~~~ I I 1 ~ ~ .. ~i" / / III III ~1 ~~ ~o~ I I I I I .Is I I J~~r / I I I I~~^I I ^~~ / ~"I~I'~ I I~ ~~j II &e~III~ I Ia~tl~ / e I `Til I i~~$I;I I 38i I~ ~ iIi l I I I I ~\ i .I.III II ~~ dl II ~~~~~~titititititi I ~~ \ ~ // `III Irl II g@,~r~ ~~ \ ~~ i ~ I I~ I I I ~~ I ~~Y_ ' \\l~ ~~ i I I I I~ II I f ~ ~ / ~ gg I I~ II ~`~ ~ i~ ~~ C~ ,_Lil ~~' 1 ~I ~I g V , Li~ $ ~ _- ~-- ~ i~~ ~ ~~ ~ ~ I ~I ~I ~ III ` TT - ~ I I ,gq I J Hi ~ Y I /~, $I I ~ ~~~ 3 I I ~; ~ / ~ JAI I I ~_,.I I I~ I I I 3~8~ ~ j I I /I I I' I ~~I I I / ~ I I I~ III YI I I ~~ I I ~$$ ~~~ ' I w I~pWy r I ~I I I r d ~ I ,~ ~ i ~I I I~ I ~ W$I I I I W I sFa ~m I , ~~ ~ ~ ~ _~ ,11 ~ I ~ i I I 11 a~ ~ ~ II ~~~Y ~~1 X1\13 ~ I ~~ a ZI ~~ I I ~ e-g~ ~~ W1 , i~ I ~ ~ r $= I i \~R '`\ 11~~~ I l u ~~~ l ,\ \\ I ~,~,\,'~ . a t +g, .~ ~ ~8 co A O ~; _ ~ ~Wa" A~ ~Y ~Y ~^ ~ N^ _O~ ~ ~ I~ ~~ ;~ ',~::-~~ -tee ~ ~ ~ ~ /,~~,.// ~ ~:.::: •o~ `K~`r~, / a ~a ~I;, . ~ A /~ > % ' v p~ // / /l / / ~/// Q d ~ ~; $'~ C a `.C. ep N 11p1~ G]~ ~ ~j N O E., ~~ A ~ W A dU W E -' ~pOUa Q, ~ .-~ "~ ' r- l U ~ F.,, U ~ W U .~ ~ E.. G4 r~r W O U ~ :~xAFOU.-~~ ~, UU \A C F~'.'FE"~ m Q /C/2 ~F~WzA ~' ~~. ~ ~-r d ~ U~~ ~ W W0.a ,_, , c7~~WWao ^r A zaWZx a,a ~ WjFWAW ~a ~ ~wa~zaww C7 F,ww~~ x~ F W C/]F_ OA ~` ° a `x d ~ .~ w c .~ z o~~ `~~ bo c ' c5 Y~.i ~ °W $_ m ~y db q $ ~s rn z + `~ 0 sz ~ ~tyol c~ ~e2. o ~ ~~~ v ~~ to o~ obi Z ~ ~ 2° W W o~ ~ ~ t t t w +V w l~ ~ ~ 4 LS ~ N = N h I~S .~ ~ ~_ ~ S~ i ~ ~ y~y 2 ~ ~ h ~ '~ i i^ ~ „ ~ ~s a ~ ~ ~ ?s ~ ~ ,, ~ :, . = IC e q ~ : ~ $ ~ ~ o ~s ~ r ~- R ~ ~ ~ e Ad ; d a ~ a N ~ ~ ~ ~+ R h ~ ~ ° `~ • ~ a ~ a ~ h ~ . ~ ~s . A ~ ~p 8 a ti _ ~ ~ ~ ~ ~ . ~f p q 8 0 ~ p ~ h 7t ~ N ~ ~ 3 ~3 R ~ ~ ~ 3 ~ ~ ~ ~ ~ J~ y p ? ~ ~ ~ ~ o ~ ~ ~ a 's ~ s a ~ A "~' a ° U l'~ '~i U 8 U U t~ FS tI ~ ~~~~~r.Wwwr'r~w ~~ ~$~ ~~~~ ~ ~y ~~~~~~~~~°~~~~5~~~93~~539sg~gxsxg ©OO®VUJ ,~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 30, 2011 Item Number: 8.C.1.Sr, Subject: Transfer a Total of $2,500 in District Improvement Funds ($500 each from Bermuda, Clover Hill, and Dale and $1,000 from Matoaca) to Virginia State University for Its Scholarship Program County Administrator's Comments: County Administrator: The Board of Supervisors is requested to transfer a total of $2,500 in District Improvement Funds ($500 each from Bermuda, Clover Hill, and Dale and $1,000 from Matoaca) to Virginia State University for its scholarship program. Summary of Information: The Virginia State University Foundation - Presidential Scholars Program has requested that the Board appropriate a total of $2,500 in District Improvement Funds ($500 each from Bermuda, Clover Hill, and Dale and $1,000 from Matoaca) to be given to Virginia State University for its scholarship fund. Virginia State has pledged to raise additional monies from corporate sponsors. Section 23-3.1 of the Code of Virginia, 1950, as amended, permits the Board to make this donation to Virginia State since it is a state-owned institution of higher learning. This donation will be designated for a Chesterfield County student if approved by the Board. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Attachments: ^ Yes ~ No #oooos~ Title: Director, Budget & Management 0423:87245.1 Page 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Virginia State University Foundation- Presidential Scholars Program 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) To educate students through a challenging academic program diverse student organizations and exciting extracurricular activities 3. What is the amount of funding you are seeking? ~ 52,500 4. Describe in detail the funding request and how the money, if approved, will be spent. To provide financial support for the Presidential Scholars program This scholarship is VSU's most prestigious award. Recipients must have a 3 2 GPA SAT or ACT scores of at least 1 100 or 24 and demonstrate leadership and a commitment to community service. 5. Is any County Department involved in the project, event or program for which you are seeking funds? Yes. The County had previously support this program at this level. 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Funds for the Scholarship are provided by an array of companies oraanizations and individuals includind74O®6i'~r .y 7 8. 9. Page 2 CIAA, Smith Barnev, The Lipman Foundation Pepsi Bottling Group Dominion and many more. If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes X No Yes X No X What is the address of the applicant making this funding request? Virginia State University Foundation P.O. Box 9027 Petersburg, VA 23806 What is the telephone number, fax number, Robert Turner e-mail address of the applicant? 804-524-5569 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Signature v i ~ 7 i~'i,~t ~'1 ~ Title (if signing on behalf of an organization) Robert L. Turner, Jr., Esq. Printed Name August 9, 2011 Date ®~Q®si$ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 30, 2011 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 08-0006 Project Name: Uphoff Ventures Location: 5200 Commonwealth Centre Parkway Developer: Uphoff Ventures, LLC Contractor: Alpine Construction Company, Incorporated Contract Amount: Water Improvements - $76,330.00 Wastewater Improvements - $69,725.00 District: Matoaca Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ~ Yes ^ No # ®0~®69 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. Contract Number: 09-0232 Project Name: Stonebridge - Phase I Location: 3. Developer: Contractor: Contract Amount: District: Southwest Quadrant of Midlothian Turnpike and Chippenham Parkway Stonebridge Realty Holdings, LLC RMM Enterprises Incorporated Water Improvements - Wastewater Improvements - Midlothian Contract Number: 11-0023 Project Name: Cycle Systems Waterline Extension Location: 14500 Jefferson Davis Highway $318,713.50 $330,321.50 Developer: South Atlantic Properties, Inc. Contractor: G. L. Pruett, Inc. Contract Amount: Water Improvements - $93,652.00 District: Bermuda ®®Q~"f 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 30, 2011 Item Number: 9.6. Subiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No #~o~,~,~ CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances November 30, 2011 of General Fund Budgeted Expenditures* FY2008 $50,945,000 7.5% FY2009 $53,495,000 7.7% FY2010 $53,495,000 8.1% FY2011 ** $53,495,000 8.3% FY2012 $53,495,000 8.2% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent **Pending outcome of FY2011 audit results 000®'~2 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS November 30, 2011 Board Meeting Date Description Amount Balance* FOR FISCAL YEAR 2011 BEGINNING JULY 1, 2010 4/15/2010 FY2011 Budget Addition 13,169,200 17,947,388 4/15/2010 FY2011 Capital Projects (12,962,600) 4,984,788 5/26/2010 FY2011 Part of Sports Quest funding (206,600) 4,778,188 8/25/2010 Replacement generator for the IST building (290,400) 4,487,788 8/25/2010 Replacement funding to complete projects at Clover Hill (340,000) 4,147,788 Sports Complex 11/17/2010 Renovations and Additions to the Manchester Volunteer (120,000) 4,027,788 Rescue Squad (MVRS) Project FOR FISCAL YEAR 2012 BEGINNING JULY 1, 2011 4/13/2011 FY2012 Budget Addition 13,552,500 17,580,288 4/13/2011 FY2012 Capital Projects (13,352,500) 4,227,788 8/24/2011 Construction of first phase of Mary B. Stratton Park (391,735) 3,836,053 11/9/2011 Chesterwood-Coghill Road Drainage Improvements (32,066) 3,803,987 *Pending outcome of FY2011 audit results 000©'73 Q H ~ O w o V~~ N A ? M W ~ ~ a a W ~ 7 Wiz x~ ~a ca en ~ C ~ ~ O ~ oo r v~ o N ~ o0 , "O p ~O O M L v C ~ ~ ~ p ~ h = ~n ~ O ~ O ~ O 0 ' ' ~ ~ 0 ~+ Q ~ .~ ~ O M 'C ~ ~ ~ M ~ O O~ ~ 0 ~ ~ ~ ~ ~ ~ ~ ~ C i. 7 ~ W N =' ^~ O O O O O O O O O O O ~ O ;., v~ v, v~ v^ ~n ice" R L M M M M M M M M M M ~ d ~ O i CL d Q L 'K i' ~D ~ M V'1 O 00 O [~ ~D M ~ O ~ l~ l~ N ~n , O ~ ~ ~ 00 N L 69 N N N p L ~ L L a R U R ~ CQ o ~ R y ~ C ~' ~ ~ C ~ R 'O a D C~1 U A ~ ~ U h i. 'O "~ R O N W 4~ O 6~ O u 0 0 bD C "O O 6~ a ~z ®®®~4 Prepared by Accounting Department October 31, 2011 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Date Original Date Bean. Description Amount Ends 04/99 Public Facility Lease -Juvenile Courts Project $16,100,000 01/20 (Refinanced 10/10) O1/O1 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 03/03 Certificates of Participation -Building Construction, Expansion and Renovation 03/04 Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 10/04 Cloverleaf Mall Redevelopment Project 12/04 Energy Improvements at County Facilities OS/OS Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 05/06 Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 08/07 Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None Outstanding Balance 10/31/2011 $7,185,000 13,725,000 11 /21 5,605,000 6,100,000 11/23 3,540,000 21,970,000 11 /24 13,990,000 16,596,199 10/12 16,596,199 1,519,567 12/17 965,407 14,495,000 11/24 8,325,000 11,960,000 11/24 7,145,000 22,220,000 11/27 17,545,000 124.685.766 80.896.606 Approved Amount QUO®'75 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,,, Meeting Date: November 30, 2011 Item Number: 9.C. Subject: Report on Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board No # 000~~ Report of changes to the highway system of.• County of Chesterfield County Report Period: 10/01/2011 through 10/31/2011 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage (ft) Local Gov. Resolution VDOT Effective Date Project: Abbev Village Type Change: Addition 7566 Abbey Village Circle 44 0.08 6/15/2011 10/24/2011 Termini: From: Manders Dr., (Rt 7104) To: Abbey Village Cr., (Rt 7566) 7566 Abbey Village Circle 44 0.04 6/15/2011 10/24/2011 Termini: From: Abbey Village Cr., (Rt 7566) To: Abbey Village Dr., (Rt 7565) 7566 Abbey Village Circle 44 0.46 6/15/2011 10/24/2011 Termini: From: Abbey Village Dr., (Rt 7565) To: Abbey Village Cr., (Rt 7566) 7565 Abbey Village Drive 64 0.04 6/15/2011 10/24/2011 Termini: From: Coalfield Rd., (Rt 754) To: Abbey Village Cr., (Rt 7566) Project: Branch's Bluff 1 Type Change: Addltfon 7557 Birch's Bluff Road 50 0.11 6/15/2011 10/20/2011 Termini: From: Pillow Bluff Ln., (Rt 7556) To: Proctors Bluff Ln., (Rt 7558) 7557 Birch's Bluff Road 50 0.19 6/15/2011 10/20/2011 Termini: From: Proctors Bluff Ln., (Rt 7558) To: Branchs Woods Ln., (Rt 7559 7554 Branchs Bluff Drive 50 0.05 6/15/2011 10/20/2011 Termini: From: Hopkins Rd., (Rt 637) To: Proctors Run Dr., (Rt 7555) 7559 Branchs Woods Lane 50 0.06 6/15/2011 10/20/2011 Termini: From: Birch's Bluff Rd., (rt 7557) To: Cul-de-sac 7559 Branchs Woods Lane 50 0.02 6/15/2011 10/20/2011 Termini: From: Birch's Bluff Rd., (rt 7557) To: Temp EOM Total Net Change in County's Mileage 2.96 For information regarding this report, contact VDOT's Residency Administrator or Central Office (Suzanne Ellison (804) 786-0974) Page 3 of 90 ~Q~Q'~*~r Report of changes to the highway system of County of Chesterfield County Report Period: 10/01/2011 through 10/31/2011 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective (ft) Resolution Date Project: Branch's Blu/f 1 Type Change: Addition 7556 Pillow Bluff Lane 40 0.04 6/15/2011 10/20/2011 Termini: From: Birch's Bluff Rd., (Rt 7557) To: Cul-de-sac 7556 Pillow Bluff Lane 50 0.05 6/15/2011 10/20/2011 Termini: From: Proctors Run Dr., (Rt 7555) To: Birch's Bluff Rd., (Rt 7557) 7558 Proctors Bluff Lane 50 0.03 6/15/2011 10/20/2011 Termini: From: Birch's Bluff Rd., (rt 7557) To: Temp EOM 7558 Proctors Bluff Lane 40 0.03 6/15/2011 10/20/2011 Termini: From: Birch's Bluff Rd., (rt 7557) To: Cul-de-sac 7555 Proctors Run Drive 50 0.05 6/15/2011 10/20/2011 Termini: From: Pillow Bluff Ln., (Rt 7556) To: Branchs Bluff Dr., (Rt 7554) 7555 Proctors Run Drive 50 0.02 6/15/2011 10/20/2011 Termini: From: Branchs Bluff Dr., (Rt 7554) To:.02m S of Branchs Bluff Dr. , (Rt 7554) 7555 Proctors Run Drive 50 0.06 6/15/2011 10/20/2011 Termini: From: Evelake Rd., (Rt 1478) To: Pillow Bluff Ln., (Rt 7556) Project: Cambria Cove Type Change: Addition 7568 Cambria Cove Boulevard 53 0.04 7/27/2011 10/31/2011 Termini: From: Island Park Ct., (Rt 7569) To: Temp EOM 7568 Cambria Cove Boulevard 53 0.18 7/27/2011 10/31/2011 Total Net Change in County's Mileage 2.96 For information regarding this reporti contact VDOT's Residency Administrator or Central Office (Suzanne Ellison (804) 786-0974) Page 4 of 90 ®0®®-78 Report of changes to the highway system of County of Chesterfield County Report Period: 10/01/2011 through 10/31/2011 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov VDOT Effective (ft) Resolution Date Project: Cambria Cove Type Change: Addition Termini: From: Water Overlook BI., (Rt 7567) To: Island Park Ct., (Rt 7569) 7569 Island Park Court 50 0.13 7/27/2011 10/31/2011 Termini: From: Cambria Cove BI., (Rt 7568) To: Cul-de-sac 7567 Water Overlook Boulevard 50 0.10 7/27/2011 10/31/2011 Termini: From: Genito Rd., (Rt 604) To: Cambria Cove BI., (Rt 7568) 7567 Water Overlook Boulevard 50 0.09 7/27/2011 10/31/2011 Termini: From: Cambria Cove BI., (Rt 7568) To: Cul-de-sac Project: Kings Grove Section 2 Type Change: Addition 7534 Kings Crest Court 40 0.07 4/13/2011 10/25/2011 Termini: From: Kings Crest Dr., (Rt 7533) To: Cul-de-sac 7533 Kings Crest Drive 50 0.04 4/13/2011 10/25/2011 Termini: From: Cogbill Rd., (Rt 638) To: Kings Crest Ct., (Rt 7534) 7533 Kings Crest Drive 40 0.24 4/13/2011 10/25/2011 Termini: From: Kings Crest PI., (Rt 7535) To: Cul-de-sac 7533 Kings Crest Drive 40 0.05 4/13/2011 10/25/2011 Termini: From: Kings Crest Ct., (Rt 7534) To: Kings Crest PI., (Rt 7535) 7535 Kings Crest Place 40 0.04 4/13/2011 10/25/2011 Termini: From: Kings Crest Dr., (Rt 7533) To: Cul-de-sac Total Net Change in County's Mileage 2.96 For information regarding this report, contact VDOT's Residency Administrator or Centro[ Office (Suzanne Ellison (804) 786-0974) Page 5 of 90 Q,Q~Q~~ Report of changes to the highway system of.• County of Chesterfield County Report Period: IO/01/2011 through 10/31/2011 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective (ft) Resolution Date Project: WoolridPe Road Reservoir Causeway Type Change: Addition 668 Woolridge Road var 0.20 2/23/2011 10/31/2011 Termini: From:.12m N of Crown Point Rd., (Rt 3699) To:.32m N of Crown Point Rd., (Rt 3699) 668 Wooiridge Road var 0.12 2/23/2011 10/31/2011 Termini: From:.32m N of Crown Point Rd., (Rt 3699) To:.44m N of Crown Point Rd., (Rt 3699) 668 Woolridge Road var 0.08 2/23/2011 10/31/2011 Termini: From:.44m N of Crown Point Rd., (Rt 3699) To:.52m N of Crown Point Rd., (Rt 3699) 668 Woolridge Road var 0.13 2/23/2011 10/31/2011 Termini: From:.52m N of Crown Point Rd., (Rt 3699) To: Genito Rd., (Rt 604) 668 Woolridge Road var 0.12 2/23/2011 10/31/2011 Termini: From: Crown Point Rd., (Rt 3699) To:.12m N of Crown Point Rd., (Rt 3699) Total Net Change in County's Mileage 2.96 For information regarding this report, contact {DOT's Residency Administrator or Central Office (Suzanne Ellison (804) 786-0974) ~QQ~~~ Page 6 of 90 November 30, 2011 Speakers List Afternoon Session 1. Mr. Vince Burgess 2. Mr. David Fisk Mr. Stephen Kline 4. 5. November 30, 2011 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Mr. Ral h Carter 2. Mr. Freddv Boisseau 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. ~,~~~o(y ~ i sse~ 4 S~pealL~r ~~ Chesterfield Comprehensive Plan Presentation to Chesterfield County Board Of Supervisors November 30 2011 Fy.re II Land & Regulation Cost Index: New 2,150 Square Foot Detached Ilouae• Iw. w.-ku.. efpn a,..al.. w..+r{ w.w ^"" u{.n{ NJi{ YAM{ NM{{ {I.M{ {N:YN N6M{ n..... ~..f. r":..u ti~ .r 41... {I. w rw ~ . r. i .. Ma, Rp,.W.Ir.°utllM d..pinm.a~ 9u,. Dregpwla{Y R.plror Ca~IWa Nw',1 NI>Igr. Paa Dw,bEaew.Ttl,t Ardtl..l Mp./I Between 2000 and 2005 average home prices in the U.S. rose about 50%.1 - In less regulated metropolitan areas like Houston and Atlanta, prices rose 26% and 29°/ respectively.) - In regulated azea, like New York, Miami and San Diego, prices rose 77°/y 96%and 118%respecdvely.l Natural limits such as mountains and sea coast have less of an effect then regulatory barriers on housing prices.) Free Mazket Principles teach us [hat scarcity leads to price increases. Developers that already own land in the Urban areas will see their profits go up. Developers that own land in protect areas will be able [o sale land as offset on the Environmental Derivatives Mazket.z In 1974 Oregon state law mandated that all communities above a certain size establish growth boundaries.; - When Portland drew their boundary, it include a substantial amount of undeveloped land.' - In 1991 Oregon created Metro [o keep in from locking like Los Angeles. - Metro concluded that Los Angeles was an "investment pattern" that they wanted to replicate? - By 1996 that land was used up and Portland saw their home prices go up. They went from one of the most affordable communities to one of the least affordable.; - The plan as lead to a surplus of apartrnents and multifamily homes. - Portland has sold open spaces to developers to meet the requirement of the plan, including prime fram land and parks? In Virginia that total was 8.10% of the total land area. The urban rich have always moved to the low density areas outside the city.b - 14's Century Ming dynasty, the Chinese sang the praises of the living outside the city.b - Cicero had a summer house in Tusculum, a fashionable villa district out side of Rome b - In the 17°i and 18°' centuries, the rich in London England moved to Westminster and Whitehall c - These area are now part of the Central Wes[ End, a part of the urban area of London.b In Medieval time manufacturing processes that were too dirty were moved outside of the wall, along with the workers c The City of Paris has seen a decline of population since 1921 while the suburbs have seen an increase in population b - This is despite they having some of the most stringent anti-sprawl regulation in the world and some of [he highest gas prices b 75 % of Americans prefer to live in sprawling communities.'° - Land use restriction primarily reflect the preference of urban planners rather then consumers.10 Greenbelts slow, but do not stop sprawl10 - Inconvenience of residing outside city limits is reduced once businesses and residences start locating in these areas.10 - They just push development outwatds.10 - New housing increases faster outside the growth boundary.10 The evidence is clear, implementation of smart growth polices just move the growth elsewhere. It does not slow or stop it.10 Smart growth is a sensible policy only if their goal is to turn cities into Los Angeles.' Sensible Growth is the Solution Recommended changes to planning processes10 - Do not automatically exclude land-use on a specific site but require compatibility. - Requve developers to assess expected impacts and discuss them with appropriate stakeholders. - Limit standing in public hearings and political processes [o parties cleazly and directly affected by a proposed development. - Protect local planning decisions from inappropriate regional or state interference. - Articulate a planning process that produces decisions in a timely fashion. - Assess impact fees only for the cost of servicing the property to be developed and rely on user fees for highway and transit. - Allow consumer demand to protect open spaces. Evidence clearly shows that "Comprehensive Plans" do not work.10 - Metropolitan research expert Jcel Garreau admits, "The ponce powers of the state over land use have repeatedly been exposed for the flimsy, legally bendable reeds that they aze. Most [metropolitan azeas] do not look substantially different from Houston [which] has had no zoning laws at a11.10 - Most planners cling to outdated models of how cities work.10 Professor Dunham of the University of Chicago Law School, suggest that the free market is more adaptable and flexible when it comes to land-use allocations.10 Professor Richard Peiser at USC, suggest that sprawl is self correcting.10 More people take more non-work-related trips during rush hour, making congestion worst, the 21 minute average national commute time is less then it was 30 years ago.10 Recent reseazch indicates that'Smart' growth reduces environmental quality, increase cost of public services with higher housing densities, and does not increase transit use, or reduce congestion.10 Meeti Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Date: November 30, 2011 ~tE~YI Nllmhor• Adjournment and Notice of Next Scheduled Supervisors County Administrator's Comments• Page 1 of 1 Meeting of the Board of County Administrator: Board Action Requested: Summary of Information• Motion of adjournment and notice of the Board of Supervisors meeting to be held on December 14, 2011, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ yes Title: Clerk to the Board ^ No # 0®~~~~ r