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03-30-77 MinutesPresent: Mr. E. Mmrlin O'Neill, Chairman Mrs. Joan Girone, Vice-chairman Mr. J. Ruffin Apperson Mr. C. l.. Bookman Mr. Garland Dodd Mr. C. G. Manuel, Interim Co. Admin. VIRGINIA: At an adjourned meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on March 30, 1977, at 7:30 p.m. Also Present: Mr, E. L. Covington, Jr., VDHT Mrs. Joan Dolezal, Secretary Mr. Steve Micas, County Attorney Mr. Michael Ritz, Dir. of Comm~ity Dev. Mr. Dexter Williams, Planner/Engineer The meeting is called to order by Mrs. Girone at 7:30 p.m. She states this public hearing is for the public to give the Board of Supervisors their concerns on the Secondary Road System in the Mr. Dewey Litton, representing ~uqua Farms Civic Association~ stated his r~n concern and that of the residents in the area is for improvements to be made to South Beulah Road between Dalebrook Drive and Hopkins Road which is approximately a one mile section. He states with the development of four new subdivisions, the sewer installation and the curbing and guttering, it is very necessary for improvements to be made. Mr. Fred W, Lantz of 7820 Conifer Road states the hill in front of his home is very dangerous especially for buses stopping to load children and suggests improvements be made to the road at this location. Mr. Harold McKay, representing the Salem Church Elementary School P.T.A., presents the Board with a petition signed by 400 people requesting improvements be made to Salem Church Road. He states improvements and widening should be made because there are four new subdivisions developing in the area and the children generated by these developments will be using this road to travel to school. Mrs. Girone states Salem Church Road is set up in the Highway Plan for 1980 for rebuilding. Mr. McKay states the road is in need of improvements as soon as possible and the people in the area cannot hear anymore traffic without improvements. Mr. Covington states this is set up for 1980 but right-of-ways and other preliminaz~f work will begin in 1979. Mr. McKay states this is still too far away, improvements are needed now. Mr. Kenneth Hulce, representing the Western Chesterfield Civic Association, states Courthouse Road should have a limit for trucks traveling this road and/or the speed limit reduced. Mr. Covington states the speed limit has been reduced to 45 mph for trucks but it is up to the local Police Depart~mnt to enforce this limit. Mr. Hulce sites a drainage problem existing on Courthouse Road also. Mr. Covington states the Highway Department has done what they can to improve this problem but they need an easement to complete the work which they have not been able to obtain. Mr. Huice inquires if truck traffic could be restricted on Courthouse Road. Mr. Covington states he does not think it would qualify because of the alternate route being so far away. Mr. Bookman and Mrs. Girone state their concern about the trucks traveling on this road and the dangerous situations they cause. ~. Hulce states that his main concern is for the school with! children who travel this road and suggests something be done. Pk. Bookman states he will talk the Police Department about setting up radar on Courthouse P~ad. There is some discussion of the recycling of asphalt and a special project in the County. Covington states this project would use 30% old asphalt and be added to 70% new asphalt which should save money if the experiment is successful. Mr. Covington states this was the worst winter in history and costs to remove snow and repair roads is estimated to be $500,000 - $1,000,000 for Chesterfield County alone. He further adds the County's Secondary Road Budget was $2,800,000 which was spent cutting grass, patching pot holes, resurfacing, installing new pipes, building new roads, straightening curves, improving intez-- sections, etc. He states the snow removal and repairs for the damage from snow is not included in the $2,800,000. Mr. Bookman states his concern for Newby Bridge Road, Courthouse Road (from Genito to ~ute 10) a drainage problem on CoUrthouse Road which was discussed earlier, Beach Road and requests the Highway Department do a survey at the intersection of Turner Road and Elkhardt Road. C. Mr. Apperson cztes distance and alignment problems on Beulah Road, the intersection of Bellbluff and Conifer, the hill on Conifer Road as discussed previously, Beach Road from Route 10 to Pocahontas State Park, and Hopkins Road. Mrs. Gi.rone stat~e¢~the B~ ,ard do~es co~nicat_e with I"M. Covington almost daily on the phone trying t work oun some or nne proD±ems that arzse. ~ne states her concerns aze the traffic lights on Route 60, the railroad crossing at Winterfield and Otterdale and the bus loop at Midlothian High School. Mr. Dodd states Bellwood Road is the worst in the County. He adds he would like the Board to also support some action to be taken in Chester to eliminate the traffic problems and suggests 4-1aning the Chester area. Mr. O'Neill inquires about Rt. 36 where sewer lines have been laid. Mr. Covington states it will be completed this year. Mr. O'Neill inquires about the dam on Hickory Road. I',~r. Covington states on this in 1977-78. Mr. Harvey Low is present and offers his support to Mr. Coxd_ngton in 1 him obtain necessary rights-of-way. Mr. Covington gives a tentative list of projects which the Highway Department is working on regarding Chippenham Parkway construction. He adds there will be a meeting on April 12th at 10:00 a.m. at the Richmond District Office for input regarding the Primary Road Needs in the Rich- nmnd District. There being no one else to speak to the secondary roads in the County Mr. O'Neill thanks those present for taking the time. to discuss these matters with the Board. It is generally agreed that this Board recesses for five minutes. meconveniilg: Mr. Dexter Williams presents the proposed Primary Highway Improvement Program and the Primary Intersection Improvement Program which lists priorities for 1977. After some discussion of this matter, it is on motion of Mr. Apperson, seconded by Mrs. Girone, resolved that the 1977 Chester- field Primary Highway Improvement Program and the Primary Intersection Improvement Program be and they hereby are approved as presented by the Co~mnnity Development Department, a copy of which is filed with the papers of this Board. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, and Mr. Dodd. Abstention: Mr. Bookman because he does not agree with Powhite Parkway as listed but he does agree with the other designations. On metion of Mr. Apperson, seconded by Mr. Bookman, it is resolved the 1977 Chesterfield Secondary Intersection Improvement Program be and it hereby is approved as submitted by the Cu~,l~mity Development Department with the addition of item #14, Turner and Elkhardt Roads being added, a copy of which is filed with the papers Of this Board. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and ~. Dodd. On n~tion of Mr. Bookman, seconded by Mr. ~q~person, it is resolved the 1977 Chesterfield Bridge Improvement Program be and it hereby is approved as recon~ended by the Co~m~nity Development Depar~nent, a copy of which is filed with the papers of this Board. Ayes: Mr. O'Neill~ Mrs. Girone, Mr. Apperson, Mr. Bookman and ~lr. Dodd. On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved the 1977 Chesterfield Unsignalized Railroad Crossing Improvement Program be and it hereby is approved as recormmnded by the Commmity Development Department with the addition of ,~J30, Arrowfield Road, a copy of which reco~endations are filed with the papers of this Board. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved the 1977 Chesterfield Secondary Highway Improvement Program be and it hereby is approved as reconmended by the Corm~nity Development Department, a copy of ~ch reconnmndations are filed with the papers of this Board. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved that the following resolution be and it hereby is approved: Whereas, Chesterfield County has supported the concept of a circt~nferential highway for the Metropolita~ Area for fifteen or more years; and Whereas, the Regional transportation plans have always included the circumferential and all area local governments have supported these plans until recently; and Whereas, the City of Richmond has requested the Virginia Department of Highways and Trans- portation to halt construction on the circumferential. Now, Therefore, Be It Resolved that the Board of Supervisors earnestly requests the Highway and Transportation Conntission to expeditiously complete the circunferential; and further orders that copies of this P~solution be sent to the Governor of Virginia, The Honorable Mills E. Godwin, Jr.; the Secretary of Transportation, The Honorable Wayne A. Whitham; the Boards of Super- visors of Hanover County, Henrico County, Goochland County, and Powbatan County; the Richnmnd Regional Planning District Conr0ission; the Transportation Policy Con~nittee; The Honorable Frederic Gray; The Honorable James T. Eckmmds; The Honorable George W. Jones and The Honorable Alexander B. McMurtrie, Jr. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman, and Mr. Dodd. On motion of Mr. Bookman, seconded by~r. Apperson, it is resolved that this Board go into Executive Session to discuss personnel matters, mtters of potential litigation and land acquisition. ~ Ayes: Mr. O'Neill, Mrs. Girone, ~. Apperson, Mr. Bookman and ~. Dodd.