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04-13-77 MinutesVIRGIiYIA: At a regular meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on April 13, 1977 at 9:00 a.m. Present: Mr. E. Merlin O'Neill, Chairman Mrs. Joan Girone, Vice-Chairman Mr. J. Ruffin Apperson Mr. C. L. Bookman Mr. Garland Dodd Mr. C. G. Manuel, Interim County Administrator The Vice-Chaiznmn calls the meeting to order. Also Present Mr. Start Balderson, Chief, Develop. Mrs. Susan H. Heatherly, Secretary Mr. ELmer Hodge, Dir. of Data Processing Mr. Bruce Kimble, Asst. Co. Attorney }ir. Richard McElfish, Environmental Engr. ~ir. Lane Ramsey, Budget Director. Mr. Michael Ritz, Dir. of Connmmity Mr. James Schiavo, Zoning Administrator Mr. Lynn Wingfield, Asst. to Co. Admin. Mr. Manuel gives the invocation. It is on motion of Mr. Booknmn, seconded by Mr. Apperson, resolved the minutes of March 21st, 23rd, 'and 30th and April 5th are hereby approved as amended. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. The Board of Supervisors this day approved all claims presented to the County for the month of March, 1977, and authorized the Treasurer of the County to issue warrants as follows: General Fund Check 153364-155535 Revenue Sharing Fund Check 153440-155492 Library Check 153544-155576 Total Ammmat $417,933.43 $37,617.61 $24,066.40 LawLibrary Check 154390-155439 County Road Fund Check 153985-155579 County Airport Check 153369-155580 County Garage Check 153381-155504 County Storeroom Check 153485-155502 Workmen's Compensation Check 153388-155498 Manpower Check 153368-155507 Social Services $169.00 $1,221.72 $38,625.62 $24,586.53 $4,102.22 $6,060.58 $1,530.83 Total Amount Social Services Check 152941-155692 Nursing I~ne Check 153381-155578 Library Construction Check 154036-155577 Two-Way Radio Fund (Airport) Check 153372-155488 School Board Check 153599-155353 1976 School Bond Construction Check 153616-155298 School Bond Construction Check 153645-155291 School Payroll Deduction Fund Check 153775-155303 County Payroll Deduction Fund Check 153384-155082 Water Revenue Fund Check 016463-016617 Water Debt Fond Check 016592-016675 Water Operatin~ ~nd Check 016421-016673 Water Improvement, Replacement &ExtensionFund Check 016430-016673 Water Meter Deposit Check 016587-016620 Water Meter Installation Check 016432-016669 Water Central Stores Check 016419-016672 Ettrick Sanitary Dist~ict Check 016429-016673 $111,274.24 $71,610.08 $25,115.01 $3,808.07 $678,877.92 $496,735.53 $81,222.43 $266,797.81 $110,984.20 $121.14 $638,913.73 $53,160.26 $5,033.90 $245.00 $17,238.79 $38,613.52 $1,076.40 ~ek 016427~016650 Total nt~unt $135,305.48 Cheek 016420-016673 Sewer Debt Fund Check 016675 Sewer Impmov~n~t. Replacaz~nt & Extension Pond Check 016433-016674 Check D16457-016666 Utility Workn~n's Compensation Check 016439-016467 5randsrm%ll Sewer Acquisition Oaeck 016583-016657 Cheek 016673 $40,371.53 $%93.70 $513,973.38 $%9,779.60 ~.5o $303,322.29 $520~46 ~D, SECTION 2 & 3 Abingdon Road - beginning at its intersection with Lucks Lane southerly 0.19 mile to its intersection with Pennway Drive, thence southerly 0.17 mile to a temporary turnaround. 0.26 mile Pennway Drive - beginning at its intersection with Abingdon Road easterly 0.12 mile to State maintenance. O. 12 mile HICKORY HII.T~ ESTATES, SECTION C HIckory Court - beginning at its intersection with State Route 628 (Hickory Road) thence south 0.06 mile to a cul-de-sac. 0.06 mile Ayes: Mrs. Girone, Mr. Apperson, Mr. Booknmn and Mr. Dodd. Mr. Manuel informs the Board the roads in Bexley, Sections 8,65 4 and A; and Lost Forest, Section A have been accepted into the State Secondary System of Roads and further states Route 1438 (Fort Darling Road) has been abandoned from Rt. 1435 to a turnaround. BEXLEY, SECTION 8 Broadstone Road - beginning at its intersection with U.S. Route 360, 0.37 mile westerly to the beginning of Broadstone Road in Bexley, Section 5, thence westerly 0.02 mile to Wicklow Lane thence westerly O. 05 mile to Camelback Road thence westerly 0.20 mile to its intersection with Walhala Drive. 0.64 mile BEXLEY, SECTION 6 Newquay Lane - beginning at its intersection with Walhala Drive northerly 0.20 mile thence easterly 0.11 mile to its intersection with Wicklow Lane. 0.31 mile BEXLEY, SECTION A Charing Cross Loop - beginning at is intersection with Walhala Drive westerly 0.10 mile thence southerly 0.10 mile Charing Cross Point thence easterly 0.07 mile to Walhala Drive. 0.27 mile BEXLEY, SECTION 4 Charing Cross Point -beginning at its intersection with Charing Cross Loop southerwesterly 0.04 mile to a cul-de-sac. O. 04 mile Route 1438 - From Route 1435 to a turnaround. O. 32 mile LOST FOREST, SECTION A Lost Forest Drive - beginning at its intersection with Centralia Road, State Route 145, thence northerly O. 05 mile to its intersection with Creekumod Court, thence northerly 0.14 mile to its intersection with Enchanted lane thence northerly 0.03 mile to a dead end. 0.22 mile Enchanted Lane - beginning at its intersection with Lost Forest Drive thence northwesterly 0.03 mile to a cul-de-sac. begirming at its intersection with Lost Forest Drive thence southeasterly 0.09 mile to a cul-de-sac. O. 12 mile i~- beginning at its intersection with Lost Forest Drive thence easterly O. 06 mile to a cul-de-sac. 0.06 mile It is on motion of Mrs. Girone, seconded by. Mr. Bookman, resolved that $720 be appropriated from Midlothian District's 3¢ Road Fund for improvements to Bayham Drive. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Bookman seconded by Mr. Apperson, resolved that $120 be appropriated from Clover Hill District's 3¢ Road Funds for improvements in Qualla Farms. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Dodd, seconded by Mr. Bookman, it is hereby resolved that $2,350 be appropriated from the Unappropriated Surplus of the General Fund to Planned Budget Expense Account 11-501-601.8 Industrial Development for expenses related to the sale of land at the Industrial Park. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, seconded by Mr. Dodd, it is hereby resolved that $3,964 be added to the 1977-78 Planned Budget Expense accounts of the Juvenile Detention Home as follows: 11-064-207.0 Electric Current $1,067.00 11-064-223.0 Water Service 315.00 11-064-310.0 Food 2,582.00 Total $3,964.00 Also, increase Planned Budget Revenue Account 11-000-630.0 Juvenile Detention Home by $3,964. Tbi: represents reimbursement by the State. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, seconded by Mr. Dodd, it is hereby resolved that $700 of the Planned Budget Expenditure in the Real Estate Assessor's budget be transferred from 11-022-104.0 Appraiser.~ to 11-022. 299.0 Land Use Fees. This is to cover fees at $t. 00 each which are paid to the Clerk of the Circuit Court to record land use applciations. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Bookman, seconded by Mrs. Girone, resolved that $250 be appropriated from the Unappropriated Surplus of the General Fund to 11-104-104.2 Long Range Planners. And be it further resolved that the appropriation for an Planned Budget Expense Account 11-104-104. Long Range Planners be increased by $2,550 and also that Planned Budget Revenue Account 11-000-63 Census Grant be increased by $2,550. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. On motion of Mr. Dodd, seconded by Mr. Bookman, it is hereby resolved that Planned Budget Expense Account 41-423-314.3 Title IV Professional Library be increased by $56,175 and that Planned Budget Revenue accounts be increased as follows: 41-000-681.6 Title IV $32,280.00 41-000-681.7 Title II 23,895.00 Total $56,175.00 · This amendment is a result of additional library funds provided by the State. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, seconded by Mrs. Girone, it is hereby resolved that $18,150 be appropriated from the Unappropriated Surplus of the General Fund to Planned Budget Expense account~ 11-061-211.0 Liability Insurance $17,900.00 11-120-122.0 Liability Insurance 250.00 Total $18,150.00 This appropriation is for increased costs for Automobile Liability Insurance premiums for the Police andAnimal Control Departnmnts. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. On motion of Mrs. Girone, seconded by Mr. Dodd, it is hereby resolved that $14,850 be appropriated 11-061-410.0 Radio Equipment $ 7,000.00 11-061-499.8 Radar Equipment 7~850.00 Total $14,850.00 to: Also, increase planned budget revenue account 11-000-618.2 Police Grants by $14,850. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. Mr. gamseypresents a budget change request for the Airport. Mr. BooknmnandMrs. Girone state they want to go over the 1976-77 budget line by line and compare the changes before acting on this request. After further discussion of the matter, it is on motion of Mr. Bookman, seconded by Mr. Dodd, resolved this request for an additional appropriation of $75,784 to the Airport Fund is deferred until May llth. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, seconded by Mrs. Girone, it is hereby resolved that the following c~ange~ be made in the Drairmge Dep~rtment Budget: Decrease Planned Budget Expenditures: 11-106-234.0 Construction Contracts Increase Planned Budget Expenditures: 11-106-323.0 Materials & Supplies 11-106-214.3 Equipment Rental Total $54,000.00 $46,000.00 8,000.00 $54,000.00 These changes are necessary because of County Forces doing construction projects in lieu of a Contractor. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. Mr. Bookman introduces Mrs. Mary Wiley of Burnett Road who wishes to speak about livestock on acre parcels. Mrs. Wiley sgates she would like the Board to consider some ~ype of ordinance to prohibil livestock on acreage of three acres or less. Mrs. Wiley further states there are two horse lots adjacent to her property, with one of them being 30' from her well which can be contaminated by thc 428 runoff aCcording to the Health Depsrtr~nt, She forther states this area is zoned ag~icol~ural further resolved that $3,250 ba added to 11-104-299.0 in the 1977-78 budget. Also, in the I977-78 ~r~a for the ~l~nning Cc~mlssioners. legislative cb~ges, Mrs. Girone welcomes Mr. Kimble to his first Board meeting. Mr. Wingfield presents a proposal for microfilmJ_ng County records and suggests the County solicit bids for service bureaus and bids for equipnmnt. Mr. Wingfield states the approximate cost would be $75,000, with some possible funding from CETA for preparation of the documents for filming. Mr. Wingfield further states that he has worked with the departmmnts on the different forms of storage. Mrs. Girone states she feels this is a desirable program, but feels it can wait. Mr. Book. man and Mr. Dodd state it's possible to be a little overconservative. Mr. Bookman states there are some offices with 25% of their office space being taken up with files. After further discussion, it is generally agreed that Mr. Wingfield investigate all possible areas of funding including funding from state offices, CETA funds and LEAA funds. It is on nmtion of Mr. Bookman, seconded by Mr. Apperson, resolved that the requests of Falling Creek Elementary School PTA and Surreywood Civic Association for bingo and/or raffle permits are hereby approved. Ayes: Mrs. Girone, Mr. 'Apperson, Mr. Bookman and Mr. Dodd. The game claim of Mr. Wilmoth of 3501 Branders Bridge Road is deferred until later in the day when the supervisor from that district is present. It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that the following erroneous tax claims are hereby approved for paymmnt: Richard N. Lanzarone Freeman M. Wilson, Jr. T/A Chesterfield Ice Company i Curtis Lumber Co., Inc. 1976 Personal Property 1976 Personal Property 1976 Personal Property $ 21.55 37.80 $215.84 Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Manuel states he ~ received a letter from Mr. Wise on the surmer recreational program. Mrs. Girone asks Mr. Manuel to investigate why the basketball league is held at Clover Hill every year since it is not centrally located within the County. It is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that Chester Civitan Club is authorized to construct a bath house facility at Camp Baker on County property. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that all permit and connection fees are hereby waived for the construction of a bath house facility at Camp Baker by the Chester Civitan Club. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Booknmn and Mr. Dodd. It is on motion of Mr. Dodd, seconded byMr. Apperson, resolved that an amount not to exceed $8,000 is hereby appropriated from the Jeffries Fund to the Chester Civitan Club for construction of the bathhouse facilities at Camp Baker. Ayes: ,Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, seconded by Mr. O'Neill, it is hereby resolved that the game claim of Mr. Wilmothof 3501 Branders Bridge Road for the destruction of one 30 # turkey and 3 hens and chickens is approved in the amount of $21.00. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. ~nuel states hewould like a reconmendation on the proposed automobile policy. Mr. Bookman states he supports this policy and would like all persons who drive county vehicles to be supplied with a copy of this policy and initial a statement they have received a copy to go in their personnel folder. Mr. Dodd states county vehicles are becoming more visable to the public daily; that the proposed policy is a good business procedure and it is on his n~tion, seconded by Mr. Bookman, resolved that the automobile policy is hereby adopted as County policy and further that each employee responsible for a County vehicle be required to read and initial the policy to be file. in his personnel folder. Ayes: ~.k. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. }~r. ~.l~nuel states this time and date have been set for a public hearing on an ordinmnce relating to the license tax for fortunetellers. Mr. ~i~nuel states this ordinance will reduce the license tax from$500 to $300. There being no one present in opposition, it is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the following ordinance is hereby approved: "An Ordinance to amend and reenact Section 12-100 of the Code of the County of Chesterfield, 195 as amended, relating to the license tax for fortunetellers. BE IT ORDA~qED by the Board of Supervisors of Chesterfield County: (1) That Section 12-100 of the Code of the County of Chesterfield is amended and reenacted as follows: Every person engaged~in the occupation of a fort~m~eteller, palmist, astrologist, numerologist, clairvoyant, craniologist, phrenologist, card reader, spiritual reader or advisor or in mny o~er manner pretending to tell fortunes or pretending to disclose mmntal faculties of individuals for a~ money, gift, gratuity or other reward, within the County shall pay a license tax of three hundred dollars. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. O'Neill advises Mr. Kimble to confer with Mr. Mason regarding the Airport Restaurant TermJ_na- tion Agreement. Mr. Manuel presents a report from Mr. Micas on the Nursing Home Bond resolution to borrow $1.8 million to be paid back from the gross revenues of the Nursing Home stating the money will hope- fully be available in the 1976-77 fiscal year. Mr. Jessie Rideout of the YMCA presents the Board members with a copy of the program for the Government Day on April 20th. Mr. }.lanuel states he has received a request from Mr. Galusha for a standard meeting date for the Personnel and Salary Conmittee. Mr. O'Neill, suggests either ~i~nday or Friday at 1:00 p.m. and requests Mr. Manuel work with Mr. Galusha on this and report back to the Board. Mr. IZ~nuel states Mr. Charles Quaiff and soma staff members were transferred from Utilities to Central Accounting April 1, 1976 for a trial period and would like a resolution transferring them back to Utilities. It is on motion of Mr. Bookman, seconded by Mrs. Girone, resolved that Mr. Quaiff and staff memr bers be transferred back ~under the leadership of the Utilities Department effective May 1, 1977. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that ~ir. Robert Painter is authorized to attend the American Water Works Annual Conference in Los Angles May 8-13, 1977. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Booknmn and Mr. Dodd. It is on motion of Mrs. Girone, seconded by Mr. Dodd, resolved that Fir. Hodge is authorized to hire Mr. J. R. Sexton as a Systems Analyst II, grade 24, step 5 effective May 1, 1977. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Booknmn and Mr. Dodd. Mr. ~tnnuel states the mobile home reconnmndations will be discussed on April 27th. The signing of the Air Show Lease is deferred until later in the day when representatives from Barnstormers Airshows, Inc., WRVQ, and the Easter Seal Society of Virginia are in attendance. Mr. Hodge is present to discuss the data processing bids stating six bids were received and four of the vendors are represented here today (Digital, Burroughs, Honeywell and IBM). Mr. Hodge states he reconmends accepting the bid of Conn~nwealth Computer Advisors--they give more flexibility to grow (up to 50%); they can provide equipment and software by July 1st and their cost is $5,000/month less than I~; engineering programs are written for IBM. Mr. Hodge states his reasons for rejecting the lower bids from Digital, Honeywell, and Burroughts-- Digital has no local goverrmmnt installations; Honeywell has less government installations; Honey- well has less government installations than IR4 and would have to convert with all. Mr. Hodge further states factors considered in his recoranendation were prices, availability of equipment, trading and the fact it is easier to recruit people with IB}~ training; that he feels Co~onwealth Advisors are the most effective and provide the answer to the County's needs. Mrs. Girone states conversion is the issue--with a target date of July 1978, conversion would be a problem and timm consuming; that we are trying to keep on schedule and any support we can get from other gove~¥.,~nt installations is important because of the time frame; that the Board is very concerned with 208 and it will mean a great deal to Chesterfield; that she feels the Board should concur with Mr. Hodge' s reconmendation. }fr. Bookman inquires if the cost differential is justified. Both Mrs. Girone and Mr. Hodge state they feel it is. Mr. O'Neill states he feels this matter has been thoroughly studies by the Task Force and the staff members and feels the Board must go along with their reconmendation. ~r. O'Neill further states he received a letter from Mr. O'Kennon of Burroughs dated April llth which is quite involved and will be glad to answer it at a later timm. It is on motion of Mrs. Girone, seconded by Mr. Doctd, resolved that Conmonwealth Computer Advisors be awarded the bid for computer equipmmnt subject to the County Attorney's approval. Mr. Ward Davis and Mr. Dick Grossclause of Digital thank the Board for the opportunity to bid this project and request a de~ision to award this bid be delayed to review in detail the evaluation and and why they were not selected since they do have the low bid. Mr. Davis also states there may have been a shift of emphasis on the evaluation. Mr. Hodge states all vendors were notified of the decision to go with Conmonwealth Advisors and cannot reconmend Digital since the computer they are proposing is larger and there are none in the Richmond area which could be used for backup--the point is compatibility with other local govern ments. Mr. Hodge further states any delay in a decision would have a great impact on the schedule for programs end equipment. Mrs. Girone states she does not feel there has been a shift in emphasil on the evaluation. Mr.. Dodd states he has full sympathy for the vendors' position but also has sympathy for the County end its necessities and does not feel this can be delayed. Mr. O'Neill states he has found in some cases, ultra conservatism is costly and must rely on the recomnen~tion of the staff. Mr. Jerry Chenault of Honeywell states his company met the criteria for the bid; that conversion would not be a problem; that there ~uld not be any problem with recruitment and they have govern- ment installations. Mr. Hodge states he has visited these installations and was informmd they woul~ never again convert to Honeywell. Mrs. Girone states Mr. Hodge has made his recorm~dations and there is a motion on the floor and a second and would like to call a question. ~{r. Dodd states the Board should trust our staff and is ready for the question. Mr. Apperson states he has listened to all the corm~ts end it really comes down to the group who will be using the equipment and if equipment is brought in here which they do not support, it will be inviting trouble; therefore, he would have to go along with Mr~ Hodge's reco~umndation. ~ Mr. Bookman states his sentinmnts are the same end is ready for the ques- tion. Mr. O'Neili calls for a vote. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman end Mr. Dodd. Mr. O'Neill thanks the vendors for their interest in the bid. Mr. Dodd recognizes Mr. Leo Myers who is present in the audience. Mr. O'Neill presents a plaque to Mr. Myers which is engraved with a resolution previously approved by the Board honoring Mr. Myers' service as a Board mmmber. Mr. Myers thanks the Board for this honor and offers his support to Mr. Dodd. Mr. O'Neill states he has received notice from the Department of Housing and Urben Developmmnt that $97,000 has been reserved f~om Congruity Development Block Grant Funds for the Drewry's Bluff Sewer Line Extension and further states the other activities proposed (Ettrick water & sewer line replacements, Halfway House Heights water and sewer extension and Rayon Park water and sewer extension) did not fall within the priority range. On motion of Mr. Dodd, seconded by Mrs, Girone, it is resolved that the Board adjourn for lunch and en Executive Session to discuss personnel matters. Ayes: Mr. O'Neill, Mrs. Girone end Mr. Dodd. Reconvening: 77SR071 Ms. Virginia Calley is present representing Mounty K. May who requested a renewal of a nmbile home permit to park a mobile home on property which belongs to John Hughes, brother-in-law of the applicant. T.M. Sec. 18-15 (1) Parcel 5 end better knc~ as 210 Twin Ridge Road, Sheet 8. There being no one present in opposition, it is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that this request is approved for a period of two years. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman end Mr. Dodd. 77SR072 Mrs. Gertrude B. Draper is present representing her nephew, Clifton L. Armstead, who requested renewal of a mobile home permit to park a mobile home on property which belongs to Henry Burford, grendfather of the applicant. T.M. Sec. 15-7 (2) Winterfield Lot 31 and better known as 14011 Westfield Road, Sheet 7. There being no one present in opposition, it is on motion of ~rs. Girone, seconded by Mr. Bookman, resolved that this request is approved for 2 years. Ayes: Mr. O'Neill, Mrs. Girone, 5@. Bookman and Mr. Dodd. Mrs. Gertrude B. Draper~ is present requesting renewal of a mobile home permit to park a mobile home on property which belongs to Charles L. Burford, brother of the applicant. T.M. Sec. 15-7 (1) Parcel 2-2 and better known as 1402 Westfield Road, Sheet 7. 77SR074 MS. M~ldred T~ler ~Cray i~ present requesting ren~alof ~ r~bile bor~ permit to park a mobile homm on property which belongs ~o Olga Tiller, ~the-r of the applicant. T.M. Sec. 115-5 (l) Parcel 8 and better kmown as 12517 S~ C~estar Road, Sheet 32. 77SP~88 it is on ~Dtion of Mr. Bookman, seconded by Mrs. Girona, resolved that $15,000.00 be appropriated 1976-77 Budget and be it fz~her resolved that account 11-062-400.1 R~pl. Motor Vehicles be 77S008-775014 77S080 In ~latoaca Magisterial District, ~xaol ~oavor r~qt~t~ a Variance to use a parce% of land, which f~on~ along an unimproved public road, for dwelling purposes. This parcel lies off th~ north lir~ of ~hDdes I~ne (unimproved) and is located gppro~2knately 400 feet east of its intersection with North Rhodes Lane. T.M. Sec. 160 (1) Pa~t of P~eel 19 (Shoat 48). is hereby approved. Reconven~g: 778075 of land, which has no public road frontage, for dwelling purposes. This parcel lies 1400 feet 77S076 In~l~toacaMagisterial District, John W. Taylor Builder, Inc. requests a Variance to use a parcel of land, which has no public road frontage for dwelling purposes. This parcel is located approximately 600 feet northwest of the intersection of Wild Turkey Run and Saddlebrook Road. T.M. Sec. 158-12 (1) Part of Parcel 37 (Sheet 47). Mr. Vaiden Jones is present representing the applicant. Mr. O'Neill inquires if Wild Turkey Run to Saddlebrookwill be brought up to state standards. Mr. Jones states no. Mr. O'Neill states when the last variance was granted in this area it was agreed no other variances would be approved until this road is brought up to State standards. Mr. O'Neill states he would like to defer this request~becausehe does not want to set a precedent in this case. After further discussion, it is on motion of Mr. O'Neill, seconded by 2@. Apperson, resolved that this request is deferreduntilMay llth. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77S077 In Matoaca Magisterial District, Harold B. Pulcher requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel is located southwest of the southern terminus of Cherry Street. T.M. Sec. 132-16 (1) Part of Parcel 38 (Sheet 41). Mr. Fulcher is present. After some discussion it is on motion of Mr. O'Neill, seconded by ~rs. Girone, resolved that this request is approved subject to the conditions recotn~mnded by the Staff, deleting conditions #3 & 4. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, ~. Bookman and Mr. Dodd. 77S078 In BermudaMagisterial District, Thomas E. Tennille requests a Variance rouse a parcel of land which has no public road frontage, for dwelling purposes. This parcel lies 840 feet off the south line of Centralia Road measured from a point 250 feet southwest of its intersection with Hopkins Road. T.M. Sec. 97-5 (1) Part of Parcel 5 (Sheet 32). Mr. Tennille is present and states this property has been in the family since 1919; that this parcel was given tohim'.byhismother; that hewould like to use an existing 16' easement for ingress and egress, which road is recorded as a reserve road, in lieu of obtaining a 20' easement; that parcel 5 from his lot to Centralia Road caD_not be subdivided because it will not perk; that the remaining portionof parcel 5 can be added to parcel 12 for subdivision. Mr. Dodd states in that it is a family situation he would reconmend approving this request, but an~ future developmmnt from ChalkleyRoadwould require a 50' public road up to Mr. Tennille's propert~ After further discussion, it is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that this request is hereby approved. Ayes: Mr. O'Neill, Mrs. Girone, ~{r. Apperson, Mr. Bookman and ~,~r. Dodd. 77S079 In Be~m~Magisterial District, R. S. Blackwell requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel lies 4,600 feet southwest of the western terminus of O~m~ Drive. T.M. Sec. 135-5 (2) Bermuda Ochre Company Lot 9-1 (sheet 42). Mr. Blackwell is present to discuss this request. Mr. Schiavo states this will be the fourth diviSion of this property and that Mr. Butler, an adjacent property owner, again requests the Board grant no more Variances until dedication of a right-of-way is acquired and that property owners acquire access north to Route 10 or south to Enon Church Road rather than use his property for access to Okuma Drive. Mr. Schiavo states the Board of Zoning Appeals on April 6th heard a mobile home request from~lr. Sauerwho recently was granted a varianceinthis area and they resolved to request the Board of Supervisors not grant any morevarianceuntil a right-of-way dedication has been made to a public road. After further discussion, it is on motion of Mr. Dodd, seconded by ~r. Bookman, resolved that this request is deferred until May llth to allow the Right-of-Way Department more timm to prepare a Deed of Dedication for right-of-way. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77S081 In Clover Hill Magisterial District, ROy P. Martin requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel lies 452 feet off the west line of Qualla Road measured from a point 800 feet northeast of its intersection with Family Lane. T.M.' Sec. 63-11 (1) Part of Parcel 7 (Sheet 21). ~. Martin is present and states he is building this horns for his daughter and it will be facing the 50' private road easement that is there now. Mr. Bookman states since this is a family situation, it is on his motion, seconded by Mr. Appersoz resolved that this request is approved with access to Qualta Road being across a 50' private road easement. ~ Ayes: Mr. ~'-~'~zz~, Mrs. Girone, Mr. Apperson, Mr. Bookman and ~@. Dodd. '~ 77S082 In MidlothianMagisterial District, Gino L Andreain requests a Variance to use a parcel of land, which fronts along an unimproved public road, for dwelling purposes. This lot lies approximately 150 feet northeast of the intersection of Fairwood Drive and Lomay Drive (unimproved). T.M. Sec. 18-15 (2) BonA ir Hills Blk. C, Lots 8 & 9 (Sheet 8). Mr. Andreain is present. After much discussion concerning the road situation, it is onm otion of Mrs. Girone, seconded byMr. Booknmn, resolved that this request is deferred until May llth. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77S083 In Bermuda Magisterial District, Richard Swinson requests a Variance to use a parcel of land, whic! fronts along an unimproved public road, for dwelling purposes. This lot is located approximately 110 feet northeast of the intersection of Woodside Road (unimproved) and Mountclair Road. T.M. Sec. 116-1 (6) Dalewood Lot 45 (Sheet 32). Mr. Swinson is present to discuss this request. Mr. Wesley Burton is present in opposition statin this house will be located behind his property and the only way it will perk is with a sewage pump and if it should break, down there v~uld be no way of knowing until the sewerage is backed up in the yards and in the stream. There is also nuch discussion concerning the road and it is on nmtion of Mr. Dodd, seconded by Mr. Bookman, resolved that this request is deferred until May llth to give the staff tiros to contact the Highway Departnmnt and determine what they will accept as right-of-way. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Dodd states there may be a possibility of using some 3¢ Road Funds to help improve Woodside Road, with the cooperation of the applicant also. 77S084 In MidlothianMagisterial District, Spooner H. Hull III requests a Variance to use a parcel of land whichhas no public road frontage for dwelling purposes. This parcel lies 264 feet off the west line of Buford Road measured from a point 1150 feet north of its intersection withMidlothian Turnpike. T.M. Sec. 18-16 (1) part of Parcel 2 (Sheet 8). Mr. ~ktll is present and agrees to build the road to all weather standards. There being no one present in opposition, it is on motion of Mrs. Girone, seconded by bk. Dodd, resolved that this request is approved subject to the conditions recommended by the Staff. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77S085 In Bermuda Magisterial District, Alvin H. Brooks, Jr. requests a Variance to use a parcel of land which has no public road frontage, for dwelling purposes. This parcel lies 200 feet off the north line of Kingsland Road nmasured from a point 1050 feet west of its intersection withDorsey Road. T.M. Sec. 81-2 (1) Parcel 12-1 (sheet 23). MS. Dot Avery is present representing the applicant and states b~. Brooks will not be building here that he is selling the parcel. After sores discussion, and there being no one present in opposition, it is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that this request is approved subject to the dedication of a 50' road easenmnt. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and ~-~. Dodd. 77S086 In Matoaca Magisterial District, R. Vaiden Jones requests a Variance to use a parcel of land, whici has no public road frontage, for dwelling purposes. This parcel lies 723 feet southwest of the intersection of WildTurkeyRun and SaddlebrookRoad. T.M. Sec. 158-12 (1) part of Parcel 37 (Sheet 47). It is on motion ofMr. Bookman, seconded byMr. Dodd, resolved that this request is deferred until May llth. Ayes: Mrs. Girone, Mr. Apperson, Mr. ~oknmn and Mr. Dodd. 77S087 In MatoacaMagisterial District, R. Vaiden Jones requests a Variance to use a parcel of land, which has no public road frc~tage, for dwelling purposes. This parcel is located approximately 623 feet sout~hwest of the intersection of Wild Turkey Run and Saddlebrook Road. T.M. Sec. 158-12 (t) part of Parcel 37 (Sheet 47). It is on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that this reques~ is deferred until May llth. Ayes: Mrs. Girone, Mr. ~Apperson, Mr. Bookman and ~.lr. Dodd. It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that this Board go into Execu- tive Session to discuss personnel matters. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Reconvening: Mr. O'Neill states this time and date have been set for a public hearing on a proposed Ordinance relating generally to dunping outside sanitary containers established by the County and to provide for a penalty. Mr. Manuel reads the proposed Ordinance and there being no one present to speak for or against the Ordinance, it is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the following Ordinance is hereby approved: "An Ordinance to ammnd' and reenact Section 10-5 of the Code of the County of Chesterfield, 1975 as amended relating generally to dumping outside sanitary containers established by the County and to provide for a penalty." BE IT ORDAINED by the Board ~f Supervisors of Chesterfield County: (1) That Section 10-5 of the Code of the County of Chesterfield is amended and reenacted as follows: Section 10-5. Same--Dumping outside without written consent of landowner. It sPmll be unlavrful for any person to dump waste material, including abandoned automobiles, at any place in the county outside of the sanitary landfills and sanitary containers established by the county, except with the written consent of the owner of the land upon which such waste material is dumped. Ayes: Mr. O'Neill, Mrs. Girone, Mr, Apperson, ~1r. Bookman and Mr. Dodd. Mr. Apperson asks that copies of this Ordinance be sent to the General District Judges, the Police Chief and the CoL~Lonwealth's Attorney. Mr. Manuel states this tiros and date have been set aside for a public hearing on a proposed ordinan relating to the certification of building contractors. There being no one present to speak for or against this Ordinance, it is on motion of Mrs. Girone, seconded by Mr. Apperson, resolved that the following Ordinance is hereby approved: "An Ordinance to amend and reenact Section 6-6 of the Code of the County of Chesterfield, 1975, as amended relating to the certification of building contractors. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 6-6 of the Code of the County of Chesterfield is amended and reenacted as follows: Section 6-6. Certification and bonding of building contractors, electricians and pl~bers. (a) Ail electricians, plumbers and building contractors, except those certified by the Conmon- wealth of Virginia, shall be certified by September 1, 1975, in accordance with sections 1500.0 and 1700.0 Administrative Amendmmnts, Virginia Uniform Statewide Building Code. Building contractors certified in other Virginia localities, according to state certification standards, will be accepted in the county. Certification from other states will be considered on an individual basis. (b) All electrical, plumbing and building contractors doing business in the county nust be bonded effective September 1, 1975. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson,. Yin. Bookman and Mr. Dodd. Mr. ~bnuel states this tiros and date have been set aside for a public hearing on the proposed Rmvenue Sharing Budget for 1977-78. There being no one present to speak to this issue, it is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the Revenue Sharing Budget for 1977-78 is hereby approved. Ayes: ~.lr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Kimble states a contract 'has been drawn up between the County and Easter Seals which would provide compensation for up to 50 additional officers for crowd control if needed at the air show. Col. Pittman states this contract meets with his approval and the officers will be paid from the proceeds and will be called at his discretion as needed. Ms. Marie Kellerher of Easter Seals states the programs have been printed; ticket sales are good; insurance questions have been examined and are in good order; Southside Speedway and the Courthouse complex are to be used for parking; the Chesterfield Pilots Association is providing the con- cessions and Virginia Overland Transportation is providing the buses since the State Corporation Conmission denied the Greater Richmond Transit Company from operating in the County. Mr. Bookman inquires which route the buses will be taking from Southside Speedway. Mr. Tom Laughor states they will be going down Genito Road; that there will be a total of 32 buses in operation with each holding approximately 50 persons. Mr. Bookman inquires about using Rt. 360 and Chippen- ham in lieu of Genito ~Road. Mr. Laughon states they are trying to keep traffic off of Rt. 10 as much as possible. Mrs. Girone inquires about personnel who want to get into the Industrial Park; the protection of Mr. Apperson leaves the meeting due to another engagement. Mr. O'Neill suggests different arrival and departure times for the buses at Southside Speedway. Mr. Bookman asks Chief Pittman if he is reasonably satisfied with the situation· Chief Pittman states he is· After f~rther discussion, it is on metion of Mr. Bookman, seconded by Mr· Dodd, resolved that the Chairman is authorized to sign a contract between the County and Easter Seals for additional polic officers for the air show. Ayes: Mr. O'Neill, Mr. Bookman and Mr. Dodd· Abstention: Mrs. Girone - serious reservations about crowd control. It is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that the Chairman is authorized to sign a contract between the County and Barnstormers Airshows for the air show April 17th at the Chesterfield County Airport. Ayes: Mr. O'Neill, Mr. Bookman and Mr. Dodd. A~stention: Mrs. Girone -serious reservations about crowd control~ Mr. Bookman leaves the nmeting due to a possible conflict of interest. Mr. Painter states on March 23rd the Board approved a contract with O.S. Hastings, Bob Porter, C. L. Bookman and other developers for providing sewer service in the Route 60-Robious Road area with the entire cost of the project to be financed by the developers in the area. Mr. Painter states Mr. Hastings has been u~able to get developer participation and would like authority to connect to Powhite Creek instead of Pocoshock Creek· After further discussion, it is on motion of Mr. Dodd, seconded by Mrs. Girone, resolved that the Board of Supervisors approves a contract subject to County Attorney approval of all the legal ramifications involved with O· S· Hastings, Bob Porter, C. L. Bookman and other developers for providing sewer service in the Route 60- Robious Road area connecting to Powhite Creek with the entire cost of the project to be financed by the developers in the area. The cost of the off-site sewer, and the engineering would be refundable from sewer connection fees collected from persons connecting directly to the sewer installed under this proposal. Rmfunds shall be made in accordance with Section 20-32 of the County Code. Ayes: Mr. O'Neill, Mrs. Girone and Mr· Dodd. !.*~r. Dodd inquires about the progress on the Fan Court bids. Mr. Welchons states he should have an answer by April 14th. It is on motion of Mr. O'Neill, seconded by Mrs. Girone, resolved that Mr. Calvin Viar is hereby authorized to install street lights at the following locations in the Matoaca District all of which meet the street light criteria: 1. Intersection of Serena Lane & Vernetta Lane. 2. Hickory Hill throughout the Subdivision· 3. Intersection of Truth Drive and Attucks Drive. 4. Intersection of Chemin Road and Kathleen Drive. 5. 16124 Meridian Avenue. And be it further resolved, that a street light is approved for installation at Jefferson Avenue in Bern~da District, subject to meeting the street light criteria; and further that all of the above street lights are subject to the lunen power to be selected· Ayes: Mr. O'Neill, Mrs. Girone and Mr. Dodd. It is on motion of Mrs. Girone, seconded by Mr. Dodd, resolved that Mr. Michael Weaver be refunded the entire application fee for his variance request 77S080 which was withdrawn· Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. It is on motion of Mrs. Girone, seconded by Mr. Dodd, resolved that the Chairman and Clerk of the Board are hereby authorized to sign the Airport Restaurant Lease Termipmtion Agreement between the County of Chesterfield and The Crosswind, Inc. restaurant. Ayes: Mr· O'Neill, Mrs. Girone, Mr· Bookman and b~r. Dodd. It is on motion of ¥zs. Girone, seconded by Mr. Bookman, resolved that this Board adjourn at 6:20 p.m. until Friday, A~ril 15th at 10:00 a.m. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. C. G./{'~mnueq_, Ir~im Secretary · rlin O Neill, Chairman