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2011-12-14 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: December 14, 2011 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Attachments: ^ Yes Title: Assistant County Administrator ^ No # 00000.1 County Administrator's Top 40's List I. Critical Projects/Activities 1. Airport Entrance Improvements 2. Amelia Reservoir Project 3. Community Risk Analysis/Emergency Service Coverage 4. Countywide Comprehensive Plan/Public Facilities Plan 5. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (est. completion Dec. 2011) 6. GRTC Service 7. Irrigation Policies/Demand Management for Water Use 8. Mass Grading Ordinance 9. Recycling Committee Recommendations 10. Private Sewer Treatment Facility 11. Sports Quest 12. Total Maximum Daily Load (TMDL) Presentation to Board 13. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property -Construction began May, 2011 14. Utilities Policies and Managed Growth II. Ongoing Projects/Activities 1. 2011 Legislative Program -adopted 11/30/2011 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Citizen Budget Advisory Committee 9. Efficiency Studies -Countywide 10. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department - Recovery Zone Bonds 11. Financial/Budget Issues 12. Fort Lee Expansion 13. Hydrilla Issue 14. Joint Meetings of Board of Supervisors/School Board 15. Magnolia Green CDA 16. Meadowville Interchange -Ribbon Cutting 12/15/2011 17. North American Project (at Rt. 288 and Rt. 10) 1 UO~($O`a' Updated 12/7/2011 County Administrator's Top 40's List 18. RMA Work Group 19. RRPDC -Large Jurisdiction Committee 20. RRPDC -Transportation Strategies Work Group (work on hold) 21. Sports Tourism Plan Implementation 22. UASI (Regional) III. Completed Proiects/Activities 1. Board's Appointments Process - 8/2008 2. Bow Hunting Restrictions - 2/24/2010 3. Business Climate Survey - 7/2008 4. Business Climate Survey - 4/2010 5. Business Fee Holiday (Extension) - 9/2010 6. CBLAB Discussions -12/2009 7. Census 2010/Redistricting - 6/2011 8. Chesterfield Avenue Enhancements Phase 1 - 5/2011 9. Citizen GIS - S/201 D 10. Citizen Satisfaction Survey -12/2008 11. Citizen Satisfaction Survey -12/2010 12. COPS Grants 13. DCR Erosion & Sediment Control Program - 3/11/11 14. Eastern Midlothian Re-development - Stonebridge (Phase 1) Groundbreaking 10/25/11 15. Efficiency Studies -Fire Department and Fleet Management - 6/2008 16. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 17. Electronic Message Centers - 9/2011 18. Electronic Signs -1/2010 19. Board's Emergency Notification Process 20. Employee Health Benefits -Contract Rebid - 8/2011 21. FinanciaUBudget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 22. 457 Deferred Comp Plan (Approved) 23. Hosting of Hopewell Website 24. Impact Fees for Roads - 9/2008 25. In Focus Implementation - Phase I - 8/2008 26. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 27. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 28. Jefferson Davis Streetscape Project - S/2010 29. Leadership Exchange Visits with City of Richmond 30. 2011 Legislative Program - 3/2011 31. Low Impact Development Standards 32. Meadowdale Library -11/2008 33. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 34. Minor League Baseball (new team) - 2/2010 Q®~~~,~ 2 Updated 12/7/2011 County Administrator's Top 40's List 35. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 36. Planning Fee Structure (General Increases) - 6/2009 37. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 38. Planning Fees (Holiday for Commercial Projects) - 8/2009 39. Police Chase Policy (Regional) - S/2010 40. Postal Zip Codes -Changes approved 4/2011, LISPS date of implementation 6/2011 41. Potential Legislation -Impact Fees/Cash Proffers -1/2009 42. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 43. Property Maintenance -Rental Inspection Program 44. Public Safety Pay Plans Implemented (Phase I) - 9/2008 45. Redistricting 2011 Calendar/Process Report 46. Regional Workforce Investment Initiative 47. Results of Operations -11/19/2010 48. Sign Ordinance 49. Southwest Corridor Water Line - Phase I - 7/2008 50. Sports Tourism Plan -1/2010 51. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 52. Streelight Policy -12/1/10 53. Ukrops Kicker Complex -soccer fields -Opened 8/2009 54. Upper Swift Creek Plan (Adopted) - 6/2008 55. Upper Swift Creek Water Quality Ordinances 56. VDOT Subdivision Street Acceptance Requirements - 7/2009 57. VRS Benefits for New Employees - 7/2010 58. Walk Through Building Permit Process -10/2009 59. Water Issues/Restrictions 60. Website Redesign - 6/2009 61. Wind Energy Systems - 3/10/201 D 62. Wireless Internet Access in County Facilities - 9/2008 63. Watkins Centre 64. Woolridge Road Reservoir Crossing Project - 5/2010 oo~~ Updated 12/7/2011 ~'~~ °; ti '~ ono , a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2011 Item Number: 5.A. Subiect: Recognition of Department Employees of the Year for 2011 County Administrator's Comments: County Administrator: Summary of Information: Annually, the Board of Supervisors recognizes the county's Employees of the Year who are selected to represent the various county departments. The annual Employee of the Year Program, begun in 1976, reflects the county's commitment to quality and excellence in the areas of customer service, teamwork, innovation, and continuous improvement. Employees of the Year may also excel by solving an extraordinary problem or achieving a significantly difficult goal. This year, we are pleased to recognize 29 Employees of the Year who were selected to represent their departments. The attached listing identifies the 2011 Employees of the Year, and they are present to be recognized by the Board of Supervisors. Preparer Lou Lassiter Title: Assistant County Administrator Attachments: ^ Yes ~ No Name Department Mike Archie Utilities Robert P. Balducci Emergency Communications Center Stephanie S. Brown Purchasing JoAnn McLaurin Carpenter Community Corrections Services Donny L. Dixon Sheriff Katherine C. Duke Fire & EMS Deborah Eggleston Internal Audit Eichert, Kristen M. Juvenile Probation Becky Fretwell Treasurer Joy Galusha County Administration Jeffrey T. Godsey Police Mandy L. Haasch Accounting Jeanne Harper Human Resource Management Lori D. Hawkins Budget & Management Michelle M. Heilman County Attorney Christy Johnson Risk Management Marshall W. Lewis Center for Organizational Excellence Julie McAllister Environmental Engineering Joseph E. Moncrief Building Inspection Dennis O'Connor Health John Daniel Pagano Parks and Recreation Angela G. Phillips Commonwealth's Attorney's Office Chris Ruth Public Affairs Kristi Schabo-Putney Comprehensive Services Tina Shreve Economic Development Jean Diane Skinner Planning Ron Waller Juvenile Detention Dominga West Library Vernon A. White General Services CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2011 Item Number: 5.B. Subject: Resolution Recognizing Lieutenant James B. Herring, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Lieutenant James B. Herring will retire from the Police Department on January 1, 2012, after providing more than 28 years of service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Duguis Title: Chief of Police Attachments: ^ Yes ~ No # ®~~~~~ RECOGNIZING LIEUTENANT JAMES B. HERRING UPON HIS RETIREMENT WHEREAS, Lieutenant James B. Herring will retire from the Chesterfield County Police Department on January 1, 2012, after providing more than 28 years of outstanding quality service to the citizens of Chesterfield County; and WHEREAS, Lieutenant Herring has faithfully served the county in the capacities of police officer, sergeant and lieutenant; and WHEREAS, during his career, Lieutenant Herring has served as a General Instructor, Firearms and Defensive Tactics Instructors, Traffic Accident Reduction Team (TART) member, Special Weapons and Tactics Team (SWAT) member, Special Response Unit (SRU) Commander, and Assistant Training Director; and WHEREAS, Lieutenant Herring has served on various teams and committees, including the Department of Criminal Justice Service Curriculum Advisory Committee, the Critical Incident Stress Management Team and the Employee Safety and Health Council, and he has administered numerous programs such as the Wellness Program, Respiratory Fitness Program and the Exposure Control Plan; and WHEREAS, Lieutenant Herring was instrumental in the development of the Police Department's first and subsequent pre-certified law enforcement officer academies; and WHEREAS, Lieutenant Herring was the recipient of the Medal of Valor and Combat Ribbon for his actions in 1992 when he came to the aid of another officer who was in foot pursuit of an armed suspect; the suspect had fired a number of shots at the officers and had repeatedly refused to surrender; and upon confrontation at a location away from citizens, the suspect was fatally wounded by the return fire of the officers, and Officer Herring disregarded his own safety, exercised sound judgment in an extremely dangerous situation and took swift positive action to bring the situation to resolution; and WHEREAS, Lieutenant Herring received the Chesterfield County Police Department's Police Star and Combat Ribbon as a result of his actions on May 22, 1987, while serving as a member of the SWAT Team, when in an attempt to apprehend an extremely dangerous barricaded felon who had already seriously wounded two Petersburg officers, Officer Herring entered the residence and led the other team members, under heavy gunfire, in a successful completion of the operation; and WHEREAS, Lieutenant Herring was the recipient of a Commendation Award for the information and assistance he provided in the resolution of a homicide case that occurred in the Village of Ettrick, as the time and effort he and his fellow officers put into the development of intelligence about the crime, and their ability to obtain information from informants and suspects was invaluable in providing information necessary to make an arrest; and WHEREAS, Lieutenant Herring also diligent work and team participation that occurred in Chesterfield Village received a Commendation Award for his in the resolution of a homicide case Apartments, after he and the Street 0~©~~~ Drug Enforcement Unit started with relatively no information and developed an extensive case file, and a suspect was identified, located, apprehended, and subsequently charged with capital murder and other related offenses due to the commitment and investigative techniques demonstrated by the unit; and WHERAS, Lieutenant Herring received a Certificate of Achievement for his outstanding leadership, commitment and accomplishments while assigned to the Street Drug Enforcement Unit and inspired his subordinates to consistently perform above and beyond the norm, establishing a statistical database for detailed tracking of drug crime data, and completing an extraordinary number of drug-related arrests during his assignment; and WHEREAS, Lieutenant Herring was a highly skilled and effective police officer, leader and manager; and WHEREAS, Lieutenant Herring is recognized for his communications and human relations skills which he has utilized in an exemplary manner within the Police Department and in assisting citizens of Chesterfield County; and WHEREAS, Lieutenant Herring has received numerous letters of commendation, thanks and appreciation from the citizens of Chesterfield County for service rendered; and WHEREAS, Lieutenant Herring has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Lieutenant Herring's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of December 2011, publicly recognizes Lieutenant James B. Herring, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Lieutenant Herring, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ©®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2011 Item Number: 5.C. Subject: Recognizing Mr. Stewart Hancock, Department of General Services Fleet Management Division, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr. Stewart Hancock for more than 31 years of service to Chesterfield County. Preparers Robert C. Key Title: Director. Department of General Services Attachments: ^ Yes ~ No ~Ij~~~~~j RECOGNIZING MR. STEWART HANCOCK UPON HIS RETIREMENT WHEREAS, Mr. Stewart Hancock retired December 1, 2011, after providing more than thirty-one years of dedicated and faithful service to Chesterfield County and Chesterfield County Public Schools; and WHEREAS, Mr. Hancock began his service July 14, 1980, as a Service Attendant for Chesterfield County Public Schools; and WHEREAS, Mr. Hancock transferred September 1, 1992, from the Chesterfield County Public Schools to the Fleet Management Division in the Department of General Services as an Automotive Technician, Trades Assistant; and WHEREAS, Mr. Hancock served as Automotive Technician Trades Assistant, in the Department of General Services, Fleet Management Division for nineteen years; and WHEREAS, Mr. Hancock has seen the county bus fleet nearly double to its present size of over 600 buses; and WHEREAS, Mr. Hancock always performed his duties and responsibilities in a professional manner, and placed the welfare and safety of the students and bus operators of Chesterfield County Public Schools and fellow county employees above his own; and WHEREAS, Mr. Hancock was instrumental in helping maintain a 95 percent daily school bus availability rate. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of December 2011, publicly recognizes the outstanding contributions of Mr. Stewart Hancock, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Hancock and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~~~~ 1'A9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2011 Item Number: 8.A.1.a.1. Subject: Resolution Recognizing Deputy First Class William H. Cotton, Sheriff's Office, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. William H. Cotton will retire on January 1, 2012, after 20 years of service to Chesterfield County. Preparers Dennis S. Proffitt Attachments: ^ yes No ®~®~~ Title: Sheriff RECOGNIZING MR. WILLIAM H. COTTON UPON HIS RETIREMENT WHEREAS, Mr. William H. Cotton has faithfully served Chesterfield County for more than 20 years; and WHEREAS, Mr. Cotton was hired on August 19, 1991, as a Patrol Officer with the Chesterfield County Police Department; and WHEREAS, Officer Cotton received a Life Saving Award in June of 2001 for pulling a citizen away from a burning vehicle before it exploded; and WHEREAS, Mr. Cotton transferred to the Chesterfield County Sheriff's Office as a Sheriff's Deputy in the Correctional Services Section on February 25, 2006; and WHEREAS, Deputy Cotton met the requirements for Deputy First Class on November 29, 2008, where he continued to serve in the Correctional Services Section until his retirement; and WHEREAS, Deputy First Class Cotton received numerous letters of appreciation for his dedication and service to the employees and citizens of Chesterfield County; and WHEREAS, Deputy First Class Cotton attended and successfully completed the Department of Corrections Academy for Staff Development, the Chesterfield Basic Police Academy, the Civil Process and Courtroom Security Course and the Basic Sheriff Academy. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Deputy First Class William H. Cotton, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. ~®4~~3 ~_n. ' ~r.i CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2011 Item Number: 8.A.1.a.2. Subject: Resolution Recognizing Mr. David Jewell, Department of General Services Buildings and Grounds Division, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. David Jewell retired from the Department of General Services after providing more than 18 years of service to the citizens of Chesterfield County. Preparers Robert C. Key Attachments: ^ Yes Title: Director, Department of General Services No RECOGNIZING MR. DAVID T. JEWELL UPON HIS RETIREMENT WHEREAS, Mr. David Jewell joined Chesterfield County on May 10, 1993, as a Heating and Air Conditioning Supervisor in the Buildings and Grounds Division of General Services; and WHEREAS, Mr. Jewell graduated from the Chesterfield County Supervisory Leadership Institute in May 2000; and WHEREAS, Mr. Jewell was promoted to Mechanical Systems Supervisor in October 2006; and WHEREAS, Mr. Jewell faithfully served two Buildings and Grounds Superintendents, Mr. Fred Balarzs and Mr. Clyde Carwile; and WHEREAS, Mr. Jewell was instrumental in the development, installation and implementation of the Building Automation Control Systems for various county buildings' HVAC systems, which resulted in cost savings and energy efficiency; and WHEREAS, Mr. Jewell has seen the county facilities grow in size, quantity and complexity; and WHEREAS, Mr. Jewell has shared his knowledge and technical abilities with the Buildings and Grounds HVAC technicians, thereby improving their skill set, and also providing great long-term benefit to the county; and WHEREAS, Mr. Jewell has maintained the county's mechanical systems with professionalism and care, resulting in highly reliable systems and the extended life of the equipment, saving the county taxpayers thousands of dollars in avoided costs; and WHEREAS, Mr. Jewell always accomplished his duties with a positive attitude and dedication to the employees and citizens of Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. David T. Jewell, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. ~®~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~., Meeting Date: December 14, 2011 Item Number: 8.A.1.a.3. Subject: Resolution Recognizing Mr. Mysore S. Gangadharamurthy, Utilities Department, Upon his Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr. Mysore S. Gangadharamurthy, who is retiring on December 31, 2011, after more than 17 years of service to the Chesterfield County Utilities Department. District: Preparers George B. Hayes Title: Assistant Director of Utilities Attachments: ^ Yes ~ No # ®~~~: RECOGNIZING MR. MYSORE S. GANGADHAR.AMURTHY, UPON HIS RETIREMENT WHEREAS, Mr. Mysore S. Gangadharamurthy will retire from the Chesterfield County Utilities Department on December 30, 2011; and WHEREAS, in his earlier career, Mr. Gangadharamurthy worked for the City of Richmond, Sanders and Thomas, Incorporated, and Unitech Engineer, Incorporated; and WHEREAS, Mr. Gangadharamurthy began his public service with Chesterfield County on August 1, 1994, as Senior Engineer for the Chesterfield Utilities Department, where he has faithfully served the department and county for more than 17 years; and WHEREAS, Mr. Gangadharamurthy was responsible for ensuring the highest quality of design and construction of the utility infrastructure, including the design and construction of numerous critical facilities that continue to serve the utility system to this day; and WHEREAS, Mr. Gangadharamurthy performed an outstanding job managing the design and construction of major infrastructure such as the Midlothian Water Line project, which consisted of the construction of 9,810 linear feet of 30- inch water transmission line and the Jefferson Davis Highway Water Line project, which consisted of the construction of 17,610 linear feet of 24-inch water transmission line; and WHEREAS, Mr. Gangadharamurthy also managed the design and construction of the 13.8 million gallons per day Enon Water Pump Station and the 2 million gallon Enon Ground Water Tank, and the rehabilitation of both the 1 million gallon Graves Elevated Water Tank and the 1 million gallon Happy Hill Ground Water Tank; and WHEREAS, additionally, Mr. Gangadharamurthy managed the design and construction of the Bulk Carbon Feed project and the Filter Rehabilitation projects at the Addison-Evans Water Production and Laboratory facility; and WHEREAS, throughout his career, Mr. Gangadharamurthy has demonstrated his dedication and loyalty to the Chesterfield County Utilities Department and service to our customers. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Mysore S. Gangadharamurthy and extends on behalf of its members and the citizens of Chesterfield County, appreciation for more than 17 years of exceptional service to the county. ®~~~~ ,~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2011 Item Number: 8.A.1.b. Subject: Resolution Recognizing The Honorable Marleen K. Durfee for Her Service on the Chesterfield County Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: The Board is requested to adopt the attached resolution in recognition of The Honorable Marleen K. Durfee's service on the Chesterfield County Board of Supervisors. Preparers Janice Blaklev Title: Clerk to the Board of Supervisors Attachments: ^ Yes ~ No # ~®®~;~.~ RECOGNIZING THE HONORABLE MARLEEN K. DURFEE FOR HER DISTINGUISHED SERVICE ON THE CHESTERFIELD COUNTY BOARD OF SUPERVISORS WHEREAS, Ms. Marleen K. Durfee was elected to the Chesterfield County Board of Supervisors on November 6, 2007, and served as the Matoaca District representative from January 2008 until December 2011; and WHEREAS, prior to being elected, Ms. Durfee was the founding Executive Director of the Responsible Growth Alliance, the first organization in the county whose mission was to protect and secure the high quality of life for citizens by advocating for responsible growth, and the organization promoted strengthening economic development for a better balance between residential and commercial tax base, requested the revision of the Comprehensive Plan, focused on meeting the citizens' public facility and service needs, and supported better land use decisions. WHEREAS, during her first year in office, Ms. Durfee was accepted into the Leadership Metro Richmond (LMR) Program where she was nominated for the Public Servant Award, and her class project on public transit won two national awards; and WHEREAS, Ms. Durfee was instrumental in the revision of the Upper Swift Creek Plan, the first plan to adopt levels of service, purchase of development rights and transfer of development rights, along with strategic planning measures including mixed-use development, traditional neighborhood development and affordable housing components. WHEREAS, Ms. Durfee successfully promoted the revitalization of the Ettrick community, in partnership with Virginia State University, to create a college town atmosphere; and WHEREAS, during her service on the board, Ms. Durfee was instrumental in assisting the Department of Fire and EMS in obtaining funding to provide staffing of the Phillips Volunteer Fire Station with career firefighters on a 24-hour basis, increasing the Fire and EMS protection to the fire district and the surrounding response areas, and in providing funding for improvements to both the Phillips and Matoaca Fire Stations; and WHEREAS, Ms. Durfee proudly supported the first Build-A-House project, built in the Matoaca District to serve individuals with intellectual disabilities, which won both NACo and VACo awards, and demonstrated unwavering support for the need for an Intermediate Care Facility to care for the county's most vulnerable citizens; and WHEREAS, successes during Ms. Durfee's term on the Board include acquiring the 97-acre Radcliffe Conservation Area on the Appomattox River and, through volunteer efforts, building a riverside walking path, which was awarded the Best New Greenway or Trail for 2009 by the Virginia Recreation and Parks Society; adding a new parking area at Eppington Plantation and completing a comprehensive study of needed renovations and repairs for the historic site; providing additional parking and landscaping at Matoaca Park; developing the very popular walking trail and new playground at Ettrick Park; and releasing 10,000 carp into the Swift Creek Reservoir to control the invasive plant hydrilla and protect the county's valuable water source• and ~~~~~ WHEREAS, Ms. Durfee consistently participated in efforts to develop code and amendments that would enhance the quality of life and the built environment for current and future residents of Chesterfield County, including important initiatives, such as the Chesapeake Bay Preservation Act implementation; communications towers; electronic message center signs; home occupations; planning fee reductions; sign ordinance standards; Traditional Neighborhood Development (TND) zoning district; Upper Swift Creek water quality standards; and wind energy systems; and WHEREAS, a number of significant transportation projects were completed during Ms. Durfee's term, including the Woolridge Road Causeway over the Reservoir; Otterdale Road bridge widening; McEnnally Road widening; Timber Bluff right turn lane; Eppes Falls Road paving; Route 360 at Ashlake eastbound widening; advancing the Genito Road Replacement Bridge by five years; and securing $5.75 million in regional surface transportation funds to advance the Route 360 (Winterpock Road to Woodlake Village Parkway) widening project; and WHEREAS, economic development accomplishments during Ms. Durfee's tenure included establishing the "Business Expansion Incentive Fund"; launching a new small business initiative, "My Business Starts Here"; constructing the $12.2 million I-295 Meadowville Interchange project; expanding Virginia State University; opening of a number of office buildings at Watkins Centre, Westchester Commons shopping center and Chesterfield's newest health-care facility, Bon Secours St. Francis Watkins Centre; opening of Hancock Village Shopping Center on Hull Street Road; Sabra Dipping Company celebrating the grand opening of its new state-of-the-art food manufacturing plant; unveiling of Chesterfield Avenue enhancements in the Village of Ettrick; groundbreaking for Uptown Alley, a $20 million entertainment complex in the Matoaca District; and beginning demolition of the former Cloverleaf Mall to make way for the Stonebridge Development, including the groundbreaking for the Kroger Marketplace; and WHEREAS, during her tenure on the board, the county maintained its AAA bond ratings from all three major bond rating agencies, while reducing the real estate tax rate from $0.97 to $0.95 and beginning the steps toward county government efficiency during a very difficult economic period; and WHEREAS, Ms. Durfee supported funding for the Schools' 21St Century Academy and initiated the Workforce Educational Center; and WHEREAS, in addition to serving Chesterfield County, Ms. Durfee also lent her talents to the Richmond Regional Planning District Commission, Crater Planning District Commission and Tri-Cities Metropolitan Transportation Planning Organization, as well as the Capital Region Collaborative and the Richmond Regional Planning District Commission's Large Jurisdiction Committee; and WHEREAS, as a member of the Richmond Regional Planning District Commission, Ms. Durfee was instrumental in the forward movement of the application for the Federal Department of Homeland Security grant funding to create a nine-jurisdiction microwave communications system; and as a member of the Capital Region Collaborative, Ms. Durfee was instrumental in securing School Readiness Planning Grants through Smart Beginnings and reachin~ a regional consensus for high speed rail; and Q®® WHEREAS, Ms. Durfee also represented the county on the VACo Board of Directors and the High Growth Coalition, serving as Vice Chairman. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of December 2011, publicly recognizes and applauds the outstanding efforts displayed by The Honorable Marleen K. Durfee throughout her distinguished service as a member of the Board of Supervisors; extends sincere appreciation, on behalf of the citizens of Chesterfield County, for her selfless and dedicated public service; and offers best wishes for continued success in her future endeavors. ~~~~2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA „.. Meeting Date: December 14, 2011 Item Number: 8.A.1.c. Subject: Resolution Recognizing Mr. Graham Thomas Gresham Upon Attaining the Rank of Eagle Scout County Admin County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Graham Thomas Gresham, Troop 2806, sponsored by Woodlake United Methodist Church, upon attaining the rank of Eagle Scout. Mr. Gresham, who is a resident of the Midlothian District, is unable to attend a Board meeting to publicly receive the resolution. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No ~m~z2 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Graham Thomas Gresham, Troop 2806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Graham has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Graham Thomas Gresham and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ,~„ " AGENDA Meeting Date: December 14, 2011 Item Number: 8.A.2. Subiect: Request for Entertainment Permit for the Home Building Association of Richmond to Hold a Home Show at the Summer Lake Community County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board consider an entertainment permit for Home Building Association of Richmond to hold a home show on Wednesdays through Sundays, April 21 through May 6, 2012. Summary of Information: The Home Building Association of Richmond ("HBAR") is sponsoring a single- site new home show, Homearama at the Summer Lake community developed by Base Camp Development Company on Wednesdays through Sundays, April 21 through May 6, 2012, from 1:00 p.m. until 8:00 p.m. The event will feature seven to eight fully decorated, furnished new homes, an exhibit tent with a maximum of 28 vendors, and concessions. Approximately 4,000 people are expected to attend the event. Live music is planned. The developer will provide and service an 8-yard dumpster, trashcans will be provided and maintained daily Preparers Jeffrey L. Mincks Title: County Attorney 0505:87189.1 Attachments: ~ Yes ^ No ~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA by HBAR contracted service. Admission will be $10 per person with the option of discount coupons offered; children 12 and under are free. In addition to the public show, a special furniture sale will be held on Monday, May 7 for those interested in purchasing furniture directly from the supplier after the show officially ends. Parking will be provided at the entrance of the development with shuttle service to the event. HBAR has made adequate provisions for public safety, fire prevention, medical protection, sanitation, traffic control, and security. Specifically, 1) HBAR will provide a 24-foot mobilized restroom unit plus one handicap portolet; the unit consists of three women stalls/two sinks and two men stalls/two urinals/two sinks; temporary electrical panel and water hookup installed by developer to include daily cleaning; (2) the local Rescue Squad and Chesterfield Fire and EMS will be available for the event; (3) the Police Department will provide off-duty officers; (4) music will be played in such a manner that it will not be audible beyond the property or constitute a nuisance to adjacent property owners; and (5) the event is adequately insured. Although the Board of Supervisors may require a bond to ensure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require HBAR to post a bond. 0505:87189.1 ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2011 Item Number: 8.A.3. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15' underground easement to relocate cable and provide service to mobile classrooms at Watkins Elementary School, 501 Coalfield Road. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15' underground easement to relocate cable and provide service to mobile classrooms at Watkins Elementary School, 501 Coalfield Road. This request has been reviewed by school administration, county staff and Comcast Cablevision. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #~®~~;~~ VICINITY SKETCH Conveyance of an Easement to Virginia Electric and Power Company ~ f ~' L1v ~ v ~ ~ o ~ LL J O 9 CONVEYANCE OF R AN EASEMENT LUFF PL A ~,~ 9 11 VILLAGE R ~ AG E VILL GE LN E DR ® ,~,~ONc' GRN PARK R i ~' X IN i f~ ~~~~~ ~o ~ ~ N p Q D N Chesterfield County Department of Utilities , r ~ I- -E S t Ircl - 116.67 Ret ®~YJ~ I c m °' ~ ~ ~~ d ~ h a d ~ a ~ ~ v J QQ ~~ ~' ~ w 8 ~~ c B ~ ~ u ~ O ,~_ I ~i '` ° ° 3 u ~ _ ' ax Q °a t 'v ~ ~ ~ - U .S ~N w ~d ~ ~ (D ~O~- NN ~ ~ (O ~~ ~ c~ ~~ c r c~ t~ m NFU o GNU ~ < ~ .9 0~ _o o n LUG ~ LC.~ ~ f~ s i-' ~~ Un-r7 ~ USN O wps~ ~ ~ o .,_,~~ ~ ?~ ~ ~ rn ~ ., N o . ~ \omvv~ ~+ ~` ~ v \oma v0. o ZUOQ~C~ '~ ' ZUOQ ~C~ ~~ x N O+ 0 4 O J c Ifs ~ ~ ~ ~ ,~ ° ~ c~ ~ C ~C ~ v ~ a~ ~ ~ ~ °o a ~ ~ U i ro // o ! '' > ~ C9 1 J ~ ~ 3 r r ~ ~ N o a F- ~~ ~ ~ w ~ L ~ ; ~ ~ ~~ O v ~ ~~ U o ~ ° ~ ~ .~ ~ Q7 ~ d J 7 n J ~ ~ O j a ~ -, x~ 4cD f~ S (n (/J m ~ $ m~ ~ ~ Cxl yJ ~ ~ ~ ~ p C L o- ~ NO ~ I I C~ o ~o c U O ~, I I ~ Q ~ ~'n gg''n E~+t o.,-~~~ ~ I I E ~ r ~~~ .NON I I ~ ~ W~ N ~ O~~ L °' ! ! y ~ ,~ N N I I c Q. ~ Z 3 0 omma O 1 ! I I J ' ~ 4,U~~C~ r. r s t 2 r i 6 --~,~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ~~• AGENDA Meeting Date: December 14, 2011 Item Number: 8.A.4. Subject: Approval of a Contract for the Purchase of Land Adjacent to Huguenot Park County Administrator's Comments: County Administrator: Approve a contract for the purchase of a parcel of land containing one acre, more or less, from Josephine W. Shifflette and authorize the County Administrator to execute the contract and deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land containing one acre, more or less as shown on the attached sketch for $45,000 plus closing costs which are estimated to be $4,000. This site is being purchased for a buffer between the residential properties and the new Robious Water Tank and soccer field at Huguenot Park. A substantial accord determination is not required to use the property as a buffer. Approval is recommended. Sufficient funding is available for this purchase within the Utilities capital projects budget. District: Midlothian Preparer: John W. Harmon Preparer: Allan M. Carmody Attachments: ^ Yes ~ No Title: Real Property Manager Title: Director of Budget and Management ~DOG2J VICINITY SKETCH Approval of a Contract for the Purchase of Land Adjacent to Huguenot Park 2 ~ u~ ~~ o sR ~ a QO a 0 ~~ or~z ~ 0 N E ISTA LN ~ ~~ `t ~ 1 Acre Parcel E C1R ~y fi ~un~ '~ TA R U N RD ~ 6. MARBLE EAD CT 7. HOMEST D CT i ~~ R N7ER ~~ 8. RED LIO CT ~L~ ~~ 9. R LION ~ 4 ~ ~ G~ ~ 4 ~ ~ N Chesterfield County Department of Utilities , r w ; . .E s 1 Irol - 583.33 to t l7®~~~~ ~®4~3~ -~,~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ~. AGENDA Meeting Date: December 14, 2011 Item Number: 8.A.5. Subject: Request to Quitclaim a Portion of a Variable Width Storm Water Management System/Best Management Practice Easement Across the Property of Unity Christ Church of Bon Air County Administrator's Comments: County Administrator: Action Reaueste~ Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width SWM/BMP easement across the property of Unity Christ Church of Bon Air. Summary of Information: Unity Christ Church of Bon Air has requested the vacation of a portion of a variable width SWM/BMP easement across its property as shown on the attached plat for the Unity Christ Church project. This request has been reviewed by the Environmental Engineering Department. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title:. Real Property Manager VICINITY SKETCH Request to Quitclaim a Portion of a Variable Width Storm Water Management System/Best Management Practice Easement Across the Property of Unity Christ Church of Bon Air N Chesterfield County Department of Utilities , W -E S I Ircl -666.67 Re t ~~~u3~ A ° p ~~ b~o6~C q~i,aC. .rim `° ~~~~~~~5~'~ ~ ~.r M+r ~.r ii ~~ :.. ~ o g C ____. __ / ~q _______________J ~V:~ / m m~~ a~ // a i ~N s a~:Q ~ ~ // 0 1 i ~R ti °~ ~ ~ // i e ~ ~ James L ? /vo E. Bolt ~ ~ { ,oLN ~ 3a~a // i ~o z CP/N 757-7J1-65P/-000010 i a^ y ° Q ~ / 3 O.B.370? Pg.I.Sf I q n° j ~~°~ y /9dT Buford Rd. I ~ni / w'~ I ~a 0 ~ 4 ~ I 0 ~H "'. ~ N61'13'Cb~?71.N' I ~""^ pro / / ~ I A~ ~ m `° `Y ~ Jr' _) p ° ~Wtr7i ~ j a 0 I, i ~~ m y y#,v`; y ll J I ao ~ ~i`p ~+ I / I po ~Z~ ~ C7 ~ i A o ~ ~° ,~~,' I a Y o t~ '' _/ I ~ o (,~ I Rya yy'~ O~ I---r- I I w3 I ~am8 a ~3L (..l I -I______________ I (~iij I ~ N u ~ ADD ~ O / ,)0/.,~q' ~ ~ ~ '' L _ _ _ _ _ ~~~~ vl~ ~ I `x - --- e~ m~ 2 +`, / ~ ~ ~ ~ N6173 Q9~ IOIp,?,T' ________ a° ~° ~l~ Lu I D I ~~ ~~ ~ ~ ~4 / e°~~o Aar ;' I ; ; ~~ ~ ~!~ ~ mo ~ /, ~ I o~ a~ ~I I/ l b 8~ ~ ~ ~e3 II , psy I I x ~ ~3 °°a Ii I ~ti is ~~ R ,{`~`p~ ° a~4 O I~ ~~~, tl~~~ ~6 ti^iS 00 I w ~03~ ~Iv m' AH,~ LI± Iw ln~ n canaj '6'~ II _-_---__-___ __~_--___- ~..0 aA~ '4 11 _----__--_ ~ ~ae~o ~ I i `Z -----------' a ti " I I ~ `.t ~ N6/76:71 ~ 1072.19' ~~~ Ijl qr 2 °cn pp4' ~ II yl ~OV ~^~ myo I I~ >'l, p~~e 4~ Wes? III pp o GVa ~p ~vn /IIII m~ COO r,7 I I~ ~~0~ 40~+ Oi a03 II ~ ~,~~~ M1 11 ' ~~~4 v~ " m~ ~2~ ~=~~N o~ ~$~~~ cm D CkOy~.O ~ y ~Z ~ ..n yP ~i~ ~ ~~~ Dae c3 k'~ ~~ ~~~~ m r~ mo n Lm VO m~ m ~^I ~p6 o~ \• p, o 6 O~ vf0pp V, Z ~py oil 4 F^p1 ~ ~'kj~~ A \ ^ ~~ C7 ~ ~ 4 i ~ PLAT SHOWING A PORTION OF A 20' SWM MP ; $ ; ~ c ~~~ ~ ~ ~ ~ ACCESSEASEMENiANDAPORTIONOFA ~~~~ ~~~ ~~~~ ~~~~ ~ ~~ rn °o' O ~ ~ r. ~ ~ 8 ql SWMBMP EASEMENT CROSSING THE LANDS OF ~ ~ ~ ~ . ~ w ~ ~ ~ 1 ~ ~ UNITY CHRIST CHURCH OF BON AIR TO BE VACATED s • „ a~ ~ MIDLOTHIAN DISTRICT 9 Z' O CHESTERFIELD COUNTY, VIRGINIA ~ .d ~`/~ V V +' ors CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2011 Item Number: 8.A.6. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Adoption of a resolution for referenced state roads acceptance. Summary of Information: Clover Hill District: Mt . Gilead Boulevard Preparers Richard M McElfish Title: Director. Environmental Engineering Attachments: ^ Yes ~ No ~~~~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Mt Gilead Blvd DISTRICT: CLOVER HILL MEETING DATE: December 14, 2011 ROADS FOR CONSIDERATION: MT GILEAD BLVD vicin ma : Mt Glead Blvd LE Z ~ Q~R C ~ y ~ ~ ~ ~ BARK OR ~~ ~ 2 ~~ ~~ + Q P ~ ~ ~ ~ 5 ~ U A g- O ~ F Z U ~ ~"Pp 2 dip FOyGP ~ ~d~ J U c ~OXBERRYDR .E- ~~G ~ ~ A ~'~ At<` L/-1' ~ gROiF fi RO ~ m c,~ ~ti o o~ ~oA Q PL FR ~O ~ ~'A ~~ G m G~ RD P ~J'~ X~N 1.N ~ ~ ~~~ A~ ? ~ m O~2 0~~~ RD 2 O0~J0 ~ (lam ~ y ~ N 4 S O Q' v r ~.~" J QO V~ oC ~O o (~ ~' ~ REIGATE RD ~~~ w Y U~ pOe ROADSTONE Rp ~GK~O~~ J W <<q EWES CT ~9Z O ~ S` TORQUAY L pOA ~ m ~ O ~~ ~~~ ~~ ~ ~ CIR N ~~~ Gj ~~ P~ ~Jv ~ ~ ~~ ~~ Z ~ ova ~ v O q r !~ z v 0 UY 2 k C Z ~O .~ ~ ~`~ BROAO y~ ,Q ~o O~ ~J~ S CR k/N STONE G Z SRO `C,T O ~ 7, U C~ G~ O~ CT r~' oKE D O FAL L BOO ~~ n ~ ~ ~~ ~2 S ~ NMMEReROOK~~~ T ~ yUNTW O ~q rcRD O SRO z ~'~ Produced By Chesterfield County GIS ®®~' ~~y CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 14, 2011 Item Number: 8.A.7. Subject: Award a Contract to Evans Construction Company for the Ettrick-Matoaca Library Renovations County Administrator's Comments: County Administrator: ~(~ Board Action Rectuested: Authorize the County Administrator to execute a contract with Evans Construction Company in the amount of $2,193,930 for the renovations of the Ettrick-Matoaca Library. Summary of Information: The library was built in 1975 and has received only minor improvements and basic maintenance since being built. Renovations to the Ettrick-Matoaca Library were included in the 2004 bond referendum. The scope of the project includes completely renovating and rearranging all interior spaces to a more efficient layout that better utilizes the overall space. This will improve handicap accessibility and increase the usable public space. The contract includes replacing all basic building components, including the roof, heating, air-conditioning and electrical systems. Additionally, improvements will be made to landscaping and parking areas. Preparer: Robert C. Key Title: Director, Dep artment of General Services Preparer: Allan M. Carmody Title: Director, Bud get and Management Attachments: ~ Yes ^ No ,.~ ~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA In order to provide library services while the library is closed for renovations, a temporary double-wide modular trailer-mounted structure will be placed in front of the existing library for use during the project. Evans Construction Company was the lowest responsive and responsible bidder out of 12 bids received for the renovations. Funds are available in the project for this construction contract. 1749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 14, 2011 Item Number: 8.A.8. Subject: Set Date for Public Hearing to Consider Draft Countywide Comprehensive Plan County Administrator's Comments: County Administrator: Set public hearing for January 25, 2012. Summary of Information: The Board is requested to consider a new countywide comprehensive plan. A Comprehensive Plan is the general plan for the county and its supporting components. Every County in Virginia must have a comprehensive plan, which spells out policies for future development in order to ensure orderly growth and the protection of the public health and welfare. The comprehensive plan may consist of a number of components, such as local area plans, service plans and specific land-use related policies of the Board of Supervisors. As directed by the Board of Supervisors, the Planning Commission in January 2011 began an exhaustive review of a proposed Countywide Comprehensive Plan prepared by a team of consultants lead by the Renaissance Planning Group and a thirty-four (34) member citizen steering committee. The Planning Commission during this period met twenty-four (24) times and held six (6) citizen district meetings. The Planning Commission held a public hearing on October 4, 2011. On November 15, 2011 the Planning Commission unanimously voted to recommend that the Board adopt the Plan with modifications as depicted within the draft dated November 15, 2011. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No ~~~ ,~ ~~.9 -_2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page2~f2 Attached you will find a summary memo; a marked up version and a clean version of the draft plan as recommended by the Planning Commission; a report that compares the differences between the original January 6, 2011 draft and the revised November 15, 2011 draft; and a memo outlining Planning Department staff's concerns with the revised November 15, 2011 draft. ®®®~4~ Memorandum Chesterfield County, Virginia DATE: DECEMBER 5, 2011 TO: THE HONORABLE MEMBERS OF THE BOARD OF SUPERVISORS FROM: KIRKLAND A. TURNER, DIRECTOR OF PLANNING I~"T SUBJECT: REVISED DRAFT OF PROPOSED CHESTERFIELD COUNTYWIDE COMPREHENSIVE PLAN On November 15, 2011, the Chesterfield County Planning Commission completed its review of the proposed draft Chesterfield Countywide Comprehensive Plan, and recommended a revised draft to the Board of Supervisors. This review culminated the Commission's ten month study of the draft plan, as originally presented by the comprehensive plan consulting team and staff to the Boazd of Supervisors, Planning Commission and School Board at a joint meeting on January 12, 2011. Please find enclosed for your review the following: • A revised draft of the proposed Chesterfield Countywide Comprehensive Plan as recommended to the Board of Supervisors by the Chesterfield County Planning Commission. This revised draft is presented in both "mazkup" and "clean" versions. o The markup version is the January 6, 2011 draft as it was presented to the Board of Supervisors, Planning Commission and School Boazd at the January 12, 2011 joint meeting. All changes recommended by the Planning Commission aze shown as underlines or strikeouts. o The clean version enclosed is the same as the mazkup version without the underlines and strikeouts. • A report that compares the differences between the original Januazy 6, 2011 draft and the revised November 1 S, 2011 draft. • A memo outlining Planning Department staffs concerns with the revised November 15, 2011 recommended draft. All Virginia jurisdictions aze required by state law to have a comprehensive plan. The Chesterfield Countywide Comprehensive Plan is proposed to replace the Plan For Chesterfield, the county's current comprehensive plan, parts of which date back to 1984. State law requires that the Boazd's review of this proposed plan be completed by February 8, 2012, ninety days from the date of Commission's recommendation. Apublic hearing is also required before the Boazd can take action on the proposed plan. Please do not hesitate to contact me or Glenn Lazson should you have any questions. Cc•. Chesterfield County Planning Commission Chesterfield County School Board ~~~~d~~. Providing a FIRST CHOICE community through excellence in public service A Comparison of the January, 2011 and November, 2011 Drafts of Chesterfield County's Proposed New Comprehensive Plan Introduction This is a comparison between the first publically released draft and the latest draft of Chesterfield County's proposed countywide comprehensive plan. The two drafts compared here are: • The January 6, 2011 draft (January Plan), as it was presented by the comprehensive plan consulting team and staff to the Board of Supervisors, Planning Commission and School Board at a joint meeting on January 12, 2011. This is the draft reviewed by the Comprehensive Plan Steering Committee and distributed during a series of citizen information meetings in January, 2011. • The November 15, 2011 revised draft (November Plan) incorporates changes recommended by the Chesterfield County Planning Commission. This revised draft was forwarded to the Board of Supervisors for their consideration by February 8, 2012. Most Significant Differences Between the Two Drafts The November, 2011 revised draft plan recommends the following significant changes to the January, 2011 draft: • Themed Goals Restructured: The five "themed" goals within the eight principal topic chapters addressing the plan's Vision Cornerstones are removed and replaced with one overall goal in each chapter. • Restructured Objectives/Policies/Recommendations: Objectives are removed from the eight principal topic chapters and replaced with summaries at the beginning of each chapter. Remaining policies are renamed as recommendations. • General Goals Removed: General overall goals concerning plan organization and implementation are removed from the "Achieving the Vision Chapter." • Land Use Densities in Centers and Corridors Reduced: Recommended land use plan densities for residential and commercial uses in centers and corridors are generally reduced, including recommended dwellings per acre and commercial floor area ratios (FAR). Recommended mix of residential and commercial uses in centers removed. • Countryside Densities Increased: Recommended residential development densities for designated countryside areas are increased. • Land Use Plan Categories and Map Designations Changed: Manufacturing Center and General Business categories are created, and new designations identified on the Land Use Plan map. Residential designations for selected areas changed on the Land Use Plan map. • East/West Freeway Added: An east/west freeway in southern Chesterfield County recommended in previous comprehensive plans but not in the January 2011 draft is recommended in the November 2011 revised draft. • Revitalization Element Combined Into Economic Development Element: These two chapters are combined, with most of the recommendations retained. • Environmental Quality Element Added: This new chapter makes new environmental recommendations and consolidates environmental recommendations from other plan elements. • Special Area Plan Chapter Added: This new chapter incorporates relevant recommendations from previously adopted area plans. • Implementation Actions Restructured and Reduced: The matrix of recommended implementation actions is restructured. The number of actions is reduced from 142 to 87. As of December 4, 2011 ~~~~e'~~ A Comparison of the January, 2011 and November, 2011 Drafts of Chesterfield County's Proposed New Comprehensive Plan Listing of All Major Differences Between the Two Drafts The following is a listing of all major differences between the January 6, 2011 draft (January Plan) and the November 15, 2011 revised draft (November Plan). Page numbers refer to the November 15, 2011 Markup Version of the revised draft plan. I. Plan Structure/Themes a. Chapter Structure -The draft plan is divided into a series of chapters (or Elements) addressing specific topics. i. January Plan: Contains individual Elements addressing land use, transportation, economic development, revitalization, housing, natural and cultural resources, public facilities, and water/wastewater. ii. November Plan: • Merges the "Revitalization Policy Element" into the "Economic Development Element." (pg. 61) • Renames "Natural and Cultural Resources Policy Element" to "Natural, Historical and Cultural Resources Element." (pg. 92) • Adds an "Environmental Quality Element." (pg. 108) • Adds a "Special Area Plans" chapter. (pg. 122) • Removes reference to "policy" from Element titles. b. Chapter Goal Linkage -Vision Cornerstone Themes i. January Plan: Each Element (chapter) contains chapter goals addressing five Vision Cornerstone themes: 1) Quality of Life, 2) Economic Growth, 3) Building Community, 4) Fiscal Responsibility and 5) Environmental Quality. ii. November Plan: These common goals are removed and consolidated into one summary goal for each Element. c. Objectives and Policies/Recommendations i. January Plan: Goals in each Element are supplemented by objectives and policies. Includes broad references to "policy" approaches. ii. November Plan: Multiple goals replaced by a single goal for each Element. Al; objectives moved and summarized, along with original goals, in the beginning of each Element. Policies are re-named as recommendations. Broad references to "policy" approaches removed. d. Introduction Narrative Descriptions i. January Plan: Contains descriptions of modeling, and research analysis processes. Also contains information on the role of the consulting team, county staff, Steering Committee, Board of Supervisors, Planning Commission and School Board. Provides description of public input process and history of comprehensive planning in Chesterfield County. (pages 16-19) ii. November Plan: These descriptions are removed. e. Reference Coding How-To Guide i. January Plan: Contains show-to guide on the plan's cross referencing. ii. November Plan: This guide is removed. (pg. 20) As of December 4, 2011 ®0®~~~ A Comparison of the January, 2011 and November, 2011 Drafts of Chesterfield County's Proposed New Comprehensive Plan II. Achieving The Vision Chapter a. Relationship Between Goals, Objectives, Polices and Actions i. January Plan: Contains a section (B.3.) explaining how the plan's goals, objectives and policies are structured with Elements, and how they are translated into actions. (pg. 22) ii. November Plan: This section is removed. b. Our Countywide Vision i. January Plan: Contains an introduction statement describing the development of Chesterfield County comprehensive plan vision. (pg. 23) ii. November Plan: This statement is removed. c. General Goals January Plan: Contains a series of general plan goals that apply to carrying out the plan's vision. These goals address: 1) how to support the vision, 2) plan uniformity and consistency, 3) fiscally responsible growth and development, 4) implementation and 5) managing growth and development. (pages 29 - 35) ii. November Plan: These general goals are removed. d. Element Goals i. January Plan: Repeats and groups all Element goals by the five Cornerstone Themes. (pages 35 - 38) ii. November Plan: These section is removed. III. Land Use and Densities (Element and Land Use Plan Map) a. Land Use Element Policies/Recommendations i. November Plan: • Recommendation on Connectivity (L 1.4.3) revised to state "Consider connecting COMMUNITIES to adjacent development and public facilities through streets, sidewalks, and/or trails when appropriate." (pg. 43) • Rural Centers (L 1.2.5) recommendation revised to include "where practical from a transportation point of view." (pg. 42) • Multifamily Residential Uses (L 1.5.5) revised to "Higher Density Residential Uses" in mixed use areas. (pg. 43) • Wastewater Treatment (L 1.6.5) revised to include only residential onsite wastewater treatment option in the COUNTRYSIDE. (pg. 44) • Land Use Review Consistency (L 4.3.2) policy removed. (pg. 46) • Adds Residential Compatibility (L 50) recommendation stating "Ensure that new residential subdivisions with sole access through an existing or planned subdivision meet or exceed the average lot size of, and have a density equal to or less than, the existing subdivision." (pg. 48) b. Land Use Plan Categories (Land Use Plan Map) -See Table A i. November Plan: New Manufacturing Center and General Business categories added to land use categories. Urban Development Area designation moved to overlay. (pages 238 - 243) As of December 4, 2011 ®~~~~`~ A Comparison of the January, 2011 and November, 2011 Drafts of Chesterfield County's Proposed New Comprehensive Plan c. Residential Densities (Land Use Plan Map) -See Table A i. January Plan: Regional Center recommended at 8 dwellings per acre or more; Regional Corridor at 6 dwellings per acre or more; Community Corridor at 4 to 6 dwellings per acre; Neighborhood Corridor at 4 to 6 dwellings per acre; Medium Density Residential at 1 to 3 dwellings per acre. (pages 238 - 239) ii. November Plan: Residential densities in these categories reduced: Regional Center recommended at 8 to 12 dwellings per acre; Regional Corridor at 6 to 8 dwellings per acre; Community Corridor at 2 to 6 dwellings per acre; Neighborhood Corridor at 2 to 4 dwellings per acre; Medium Density Residential at 2 dwellings per acre. d. Commercial Densities (Land Use Plan Map) -See Table A i. January Plan: Some Land Use Categories contain Floor Area Ratios (FAR), which recommend the amount of commercial building "footprint" on a site. (pages 238 - 243) ii. November Plan: All Floor Area Ratio recommendations removed. e. Residential, Commercial and Office Mix (Land Use Plan Map) -See Table A i. January Plan: The Regional Center, Community Center and Neighborhood Center land use categories contain recommended percentages for residential and commercial uses. (pages 238 - 239) ii. November Plan: All use mix recommendations removed. f. Urban Development Area (Land Use Plan Map) -See Table A i. January Plan: Designated as a land use category. (pages 238 - 243) ii. November Plan: Designated as a land use overlay that would be an additional recommended land use "on top" of the designated land use category. g. Countryside (Land Use Plan Map) -See Table A i. January Plan: Recommends a density of 0.2 dwellings per acre or less in Countryside Residential category. For the Countryside category, recommends 0.2 dwellings per acre or less if road frontage obtained, or 0.04 units per acre or less without public road frontage. (pages 241 - 242) ii. November Plan: Recommends a density of 0.5 to 0.2 dwellings per acre or less in Countryside Residential category. For the Countryside category, recommends 0.2 dwellings per acre or less, regardless of public road frontage. h. Overlays (Land Use Plan Map) -See Table A i. November Plan: Creates new Overlay category for 1) Urban Development Area Overlay, 2) Upper Swift Creek Watershed Overlay, and 3) Village Overlay. (pg. 242) i. Land Use Plan Map November Plan: • Midlothian Turnpike and Hull Street Road corridors changed from Regional Corridors to Community Corridors (certain sections). (pg. 244) • Inner residential areas (inside Route 288) changed from Suburban Residential Community to Medium Residential Community (except in Dale and Bermuda). (pg. 244) • Many former Mixed Employment Center areas changed to Manufacturing Centers. (pg. 244) 4 As of December 4, 2011 ®~~P~~ A Comparison of the January, 2011 and November, 2011 Drafts of Chesterfield County's Proposed New Comprehensive Plan • Manufacturing Center category extended to south side of Route 360 at Powhite Extension interchange (formerly Countryside). (pg. 244) • Increased Countryside Residential Area in western part of county south (toward Rt. 360) to include headwaters of Swift Creek Reservoir creek (formerly Medium Residential Community). (pg. 244) • General and Geography-Specific notes added. (pg. 242) IV. Transportation (Element and Transportation Plan) a. Transportation Element Policies/Recommendations i. January Plan: Contains policies on Curb Ramps (T 1.3.4) and Long Range Planning (T 1.3.5) ii. November Plan: These policies are removed. Two recommendations added: • Reestablishes the Board Policy regarding no road improvements within the Jefferson Davis Highway Enterprise Zone. (pg. 59) • Provides a list of "No Improvement Roads." (pg. 59) b. Thoroughfare Plan (Transportation Plan) (pages 249 - 277) i. November Plan: • Adds the East/West Freeway in southern Chesterfield County. (pg. 250) • Recommends fewer lanes of pavement. (pg. 250) • Reduces the recommended right-of--way widths for some functional classifications. (pg. 250) • Identifies on the Thoroughfare Plan only the proposed roads that will be recommended, and removes the general recommendation for unspecified parallel roads along congested corridors. (pg. 250) • Identifies three specific development areas, and four potential grade-separated intersections, for further traffic study. (pg. 274) c. Transit Recommendations (Transportation Plan) (pages 278 - 284) November Plan: • Extends the recommendation for commuter rail service westward from the Old Hundred Road area to Amelia County. • Increases the number of recommended Park & Ride locations. d. Bicycle and Pedestrian Recommendations (Transportation Plan) (pages 285 - 290) November Plan: • Clearly states that bicycle and pedestrian facilities will be considered, but not required. V. Economic Development and Revitalization a. Economic Development Policies/Recommendations i. January Plan: Contains policies on Neighborhood Based Businesses (E 2.2.6), Zoning and Related Regulations (E 4.3.6) to implement the comprehensive plan, and Wastewater Usage (E 5.1.4) to encourage the use of grey water for commercial uses. (pages 68 - 72) As of December 4, 2011 ~~~~~ A Comparison of the January, 2011 and November, 2011 Drafts of Chesterfield County's Proposed New Comprehensive Plan ii. November Plan: The above policies are removed. Technology infrastructure recommendation added. (pg. 73) Home Based Business (E 2.2.5) policy revised to include "do not generate clientele traffic..." (pg. 68) b. Revitalization Policies i. January Plan: Contains a policy on Incentives (R 2.1.6) dealing with encouraging private investment and a policy supporting Infill Development (3.2.2) on vacant and underutilized properties. ii. November Plan: The above policies are removed. VI. Housing, Environment and Water/Wastewater a. Housing Element Policies/Recommendations i. January Plan: Contains policies on Manufactured Housing (H 1.1.5), Housing Affordability Definition (H1.2.1), Workforce Housing Definition (H 1.2.2), Ancillary Dwellings (H 1.3.6) Financial Institutions (H 2.2.3) and Public Outreach (H 4.2.3) policies. (pages 85 - 89) ii. November Plan: The above policies are removed. Major wording changes for: • Multifamily Housing (H 1.1.3) - "and meets existing design standards" added. (pg. 85) • Working From Home (H 2.1.3) - "that do not generate clientele traffic or other negative impacts on nearby residents" added. (pg. 87) • Small Site Development (H 3.1.2) - "that do not negatively impact existing neighborhoods" added. (pg. 87) b. Natural, Cultural and Historical Resources Element Policies/Recommendations i. November Plan: Prime Agricultural and Forest Land (N 1.3.1) revised to state: "Encourage the preservation of prime agriculture and forest lands..." (pg. 94) c. Environmental Quality Element Policies/Itecommendations November Plan: Populated with recommendations pulled from other Elements. New recommendations include: • Upper Swift Creek Watershed (Q 24) (pg. 105) • Watershed planning (Q 25) (pg. 105) • Soil Conditions (Q30) (pg. 105) • Soil Suitability for Septic (Q 32) (pg. 106) • Shrink Swell Soils (Q 33) (pg. 106) • Flood Plain (Q 35) (pg. 106) d. Water/Wastewater Element Policies/Recommendations i. November Plan: Adds wording to Wastewater Reuse (W 3.1.2) stating "under no circumstances would treated wastewater plant affluent be used in potable water supplies." (pg. 118) VII. Public Facilities Element and Plan a. Public Facilities Plan Introduction As of December 4, 2011 ~®®E0'~~ A Comparison of the January, 2011 and November, 2011 Drafts of Chesterfield County's Proposed New Comprehensive Plan i. November Plan: Adds the following: • Facilities should only be located where the road network is safe and adequate, or the roads are improved in conjunction with development or renovation of the facility. Other transportation improvements, such as traffic signals and turn lanes, may also be needed. (pg. 196) • For the purpose of this document, major arterial road recommendations for site criteria include minor arterial roadways. (pg. 196) • The County may consider recommended levels of service for public facilities during consideration of zoning applications, but the fact that public facilities in the area of the zoning application do not meet the recommendations of this Plan cannot, standing alone, justify denial of the rezoning application. (pg. 196) b. Fire and Emergency Medical Services (Plan) November Plan: Adds the following: • Consider co-locating Fire/EMS facilities with other public facilities for maximum efficiency. If a Fire/EMS facility is co-located with another public facility, the site must be designed with separate ingress/egress and parking to prevent interruption to Fire/EMS station operations. (pg. 198) c. Sherriff s Office Services (Plan) i. January Plan: Additional recommendation states: • Continue to provide alternatives to incarceration (such as work release, work weekender, and home incarceration programs) for inmates meeting certain criteria as identified by the Sheriff's Office, in order to help reduce demand for detention facilities. (pg. 206) ii. November Plan: Revised to read: • Continue to work with judicial system on providing alternatives to incarceration. d. Libraries (Plan) i. January Plan: Recommends that new facilities should be built on 2.5 to 3.5 acres (pg. 207). ii. November Plan: Recommends that new facilities should be built on 6 to 10 acres (pg. 207). Removes site criteria recommendations that libraries should be located in CENTERS. (pg 207). Removes building design criteria that consideration should be given to multi-story library configurations. (p 208) e. Schools (Plan) -Acreage Criteria i. January Plan: Recommended facility acreage criteria for high schools (32 buildable acres, middle schools (27 buildable acres) and elementary schools (15 buildable acres). (pages 212 to 214) ii. November Plan: Increased recommended facility acreage criteria for high schools (80 buildable acres), middle schools (42 buildable acres) and elementary schools (22 buildable acres). £Schools (Plan) -General Recommendations 7 As of December 4, 2011 ®®~~~~ A Comparison of the January, 2011 and November, 2011 Drafts of Chesterfield County's Proposed New Comprehensive Plan i. November Plan: Removed recommendations to use park lands to make up for shortfalls in field space (pg. 210), co-location ofelementary-middle and middle-high schools (pg. 210), to consider rezoning denial based on school capacity (pg 211) and site and enrollment flexibility for schools in higher density redevelopment. (pg. 212) g. Schools (Plan) -Recommended Expansions and New Schools i. January Plan: Recommended expansion of Meadowbrook High School by 250 students. (pg. 213) ii. November Plan: Removed recommendation on expansion expansion of Meadowbrook High School. Added recommendation for new middle school in vicinity of Chester Road and West Hundred Road.(pg. 213) h. Parks (Plan) -General i. November Plan: • Added language excluding Special Purpose Parks from co-location and proximity to residential areas. (pg. 221) • Changed system wide Level of Service Standard (LOS) from 8 acres/1,000 persons to 9 acres/1,000 persons. (pg. 221) Added language excluding Pocahontas State Park from parks system LOS calculations. i.Parks (Plan) -Regional Parks i. November Plan: • Changed facility acreage recommendation for Winterpock Park from 150 to 175 acres. (pg. 222) • Changed facility acreage recommendation for Branders Bridge Park from 100 to 115 acres (pg. 222) j.Parks (Plan) -Community Parks i. November Plan: Added additional park in Midlothian Area (from 5 to 6), and changed acreage need from 480 acres to 540 acres. (pg. 223) Changed facility acreage recommendation for Dale area parks from 160 to 180 acres. (pg. 223) Changed facility acreage recommendation for Enon area park from 30 to 35 acres. (pg. 223) k. Parks (Plan) -Neighborhood Parks i. November Plan: Removed Reymet area park recommendation. (pg. 223) Added language relative to neighborhood parks making up for shortfalls in specific geographies. (pg. 223) VIII. Implementation g As of December 4, 2011 ®®®~~~ A Comparison of the January, 2011 and November, 2011 Drafts of Chesterfield County's Proposed New Comprehensive Plan a. Action Matrix Categories i. January Plan: Divided the Action Matrix into five categories: 1) Ordinances and Regulations, 2) Strategies and Studies, 3) Providing Guidance, 4) Using the Plan, and 5) Organizing and Collaborating. ii. November Plan: These categories are removed. Added estimates of staff time needed to implement actions. (pg. 157) b. Action Matrix -See Table B i. January Plan: Contains 142 recommended actions. (pages 158 - 193) ii. November Plan: 87 actions removed and an additiona141 revised. Table A Land Use Plan Map Category Changes Cate o Janua 2011 Plan Draft November 2011 Plan Draft Other Notes Urban • Removed as acategory - Development made an overlay Area Regional Center • 8 dwellings/acre or more • 8 to 12 dwellings/acre • minimum 10%/maximum • Removed min/max 60% of residential, • Removed FAR office/industrial, commercial • 0.5 Floor Area Ratio (FAR) or reater Mixed • Included light, general and • Removed heavy industrial Employment heavy industrial, general and general business uses Center business uses • Added community center • 0.1 FAR or greater uses along riverfront • Removed FAR Manufacturing • Not in Plan • Added in Plan Formerly in Mixed Employment Center Center Community • 0.35 FAR or greater • Removed FAR Center • Min 10%/max 60% of • Removed min/max residential, office, commercial Neighborhood • 0.25 FAR or greater • Removed FAR Center • Min 10%/max 60% of • Removed min/max residential, office, commercial Regional • 6 dwellings/acre or more • 6 to 8 dwellings/acre Corridor • 0.4 FAR or reater • Removed FAR General • Not in Plan • Added in Plan Formerly in Mixed Employment Business Center, not shown on ma Community • 4 to 6 dwellings/acre • 2 to 6 dwellings/acre Corridor • 0.25 FAR or less • Removed FAR Neighborhood • 4 to 6 dwellings/acre • 2 to 4 dwellings/acre Corridor 9 As of December 4, 2011 ®®O~~e A Comparison of the January, 2011 and November, 2011 Drafts of Chesterfield County's Proposed New Comprehensive Plan Cate o Janua 2011 Plan Draft November 2011 Plan Draft Other Notes • 0.2 FAR or less • Removed FAR Suburban • 0.25 FAR or less • Removed FAR Residential Communi Medium • 1 to 3 dwellings/acre • 2 dwellings/acre or less Residential • 0.2 FAR or less • Removed FAR Communi Low Residential • 0.15 FAR or less • Removed FAR Communi Very Low No changes Residential Communi Rural Center • 0.1 FAR or less • Removed FAR Not shown on map Countryside • 0.2 dwellings/ acre or less • 0.5 to 0.2 dwellings/ acre or • Added language limiting Residential less agricultural uses. Area Countryside • 0.2 dwellings/acre or less if Removed goad frontage road frontage obtained obtained • 0.04 dwellings/acre or less • Removed 0.04 (without public road dwellings/acre or less fronta a com onent Conservation & No significant changes Recreation Urban • Not in Plan • Added in Plan Formerly a separate land use Development category Area Overla Upper Swift • Not in Plan • Added in Plan References existing ordinance Creek standards Watershed Overla Village Overlay • Not in Plan • Added in Plan Identifies village areas from current lans Prepared by the Chesterfield County Planning Department Chesterfield County, Virginia For more information on Chesterfield County's draft comprehensive plan, go to www.chesterfield.gov/cp. 10 As of December 4, 2011 ®®~ ~.~~t Table B TnH\IAM/ ~m > ~nr~ NnvPmher 2011 ><mnlemation Action Matrix Comparison {)µy Action Code lYNl • via w.-..- ~ ~___~ -- - - Y Action In January, 2011 Draft Plan Status in November, 2011 plan A-R 1 Zoning Ordinance -Bridge the Gap Ordinances/New Zoning Ordinance Yes Revised A-R 2 Home Occupation Ordinance Review Yes Revised A-R 3 Comprehensive Ordinance Review Yes Revised A-R 4 Mandatory Utilities Ordinance Yes Unchanged A-R 5 Tree Preservation Yes Revised A-R 6 Zoning Application Review Procedures Yes Removed A-R 7 Natural Resources Inventory Yes Revised A-R 8 Open Space/Recreation Requirements for Residential and Commercial Development Yes Revised A-R 9 Water Quality Management Regulations Yes Removed Water Quality Performance Standards No New A-R 10 Landscape Regulations Yes Unchanged A-R 11 Abandoned Mines Yes Unchanged A-R 12 Mass Grading and Clearcutting Performance Standards Yes Unchanged A-R 13 Drinking Water Overlay District Yes Unchanged A-R 14 Traffic Calming Yes Removed A-R 15 Access Management Yes Removed A-R 16 Alternative Modes For Non-Drivers Yes Removed A-R 17 Travel Demand Management (TDM) Requirements Yes Revised A-S 1 Economic Development Strategy Yes Revised A-S 2 Strategic Marketing Plan Yes Removed A-S 3 Business Inventory and Analysis Yes Removed A-S 4 Tourism Strategy Yes Removed A-S 5 Revitalization Strategy Yes Removed A-S 6 Community Building Strategy Yes Removed A-S 7 Infill Strategy Yes Removed A-S 8 Focused Strategies for Revitalization Yes Revised A-S 9 Consolidated Plan - CDBG Program Yes Unchanged A-S 10 Focused StrategySpecial Area Plan Yes Revised A-S 11 Organizational Capacity Assessment Yes Removed A-S 12 Code Enforcement and Revitalization Coordination Strategy Yes Removed A-S 13 Housing StrategyStudy Yes Revised A-S 14 Agricultural Strategy Yes Revised A-S 15 Land Conservation Tools Yes Revised A-S 16 Riverfront Access Study Yes Revised A-S 17 Green Infrastructure Strategy Yes Revised A-S 18 Watershed Master Strategies Yes Revised A-S 19 Pollutant Control Strategies Yes Removed A-S 20 Environmental Mitigation Strategy Yes Removed A-S 21 Historic Preservation Strategy Yes Revised A-S 22 Develop Review (DR) Efficiency Study Yes Removed A-S 23 Public Facilities Assessment Yes Removed A-S 24 _ The Environment and Economic Development Yes Removed 11 As of De~¢,~?~Q;l~ll~n Table B T.,,,......., ~n> > ~r~ NnvPmhpr 2(111 ~mnlemation Action Matrix Comparison Action Code Action In January, 2011 Draft Plan Status in November, 2011 plan A-S 25 Stormwater Utility Yes Unchanged A-S 26 Resource Protection Areas and Private Lots Yes Revised A-S 27 Utility Improvements and Revitalization Yes Revised A-S 28 Water and Wastewater Strategies Yes Revised A-S 29 Grant Funds for Water Line Extension Yes Removed A-S 30 Stale Zoning With Long Utility Extension Yes Revised A-S 31 Water Reuse and Reclamation Strategies Yes Revised A-S 32 Point Pollution Sources Yes Removed A-S 33 Water Demand Strategy Yes Revised A-S 34 Transportation Funding Strategy Yes Removed A-S 35 Transportation Performance Standards Yes Removed A-S 36 Public Transit Expansion Yes Removed A-S 37 Transportation Studies Yes Removed A-S 38 Transportation Best Management Practices Yes Unchanged A-S 39 Fleet Management Energy Efficiency Yes Removed A-S 40 Community Land trust Yes Removed A-S 41 Propserty Tax Exception Yes Removed A-S 42 Inclusionary Zoning Regulations Yes Removed A-S 43 Affordable Housing Impediment Analysis Yes Removed A-S 44 Small Lot Development Yes Removed A-S 45 Flexible Lot Size Yes Removed A-S 46 Mid-Range Thoroughfare Strategy Yes Removed A-S 47 Parallel Road Networks Yes Removed A-S 48 New Collector Roads Yes Revised A-S 49 Bicycle and Pedestrian Strategy Yes Revised A-G 1 Community Character Manual Yes Revised A-G2 Pattern Advice Book Yes Removed A-G 3 Chesterfield County Public Facility Design Manual Yes Revised A-G 4 Chesterfield County Public Maintenance Standards Manual Yes Removed A-G 5 Comprehensive Plan Reference HandbookOnline Technical and Supporting Documents Yes Revised A-G 6 Low impact Development (LID) Manual Yes Revised A-G 7 Green Building Standards Manual Yes Revised A-G 8 Adaptive Reuse Manaul Yes Revised A-U 1 Monitor Comprehensive Plan Implementation Yes Unchanged A-U 2 Comprehensive Plan Coordination Yes Removed A-U 3 Implement the Land Use Policy Element and Map Yes Removed A-U 4 Implement Urban Development Area (UDA) Yes Removed A-U 5 Implement Public Facilities Flan Yes Removed A-U 6 Implement Transportation Plan Yes Removed A-U 7 Amending the Comprehensive Plan Yes Revised A-0 1 Chesterfield County Fiscal Assessment Model Yes Removed A-O 2 Chesterfield County public Facilities Model Yes Removed A-O 3 Parks and Recreation Master Plan Yes Removed 12 As of Dec.~?,p},1~ Table B January 2011 and November 2011 Implemation Action Matrix Comparison Action Code Action In January 2011 Draft Plan Status in November, 2011 Plan A-O 4 Parks and Recreation Master Plan Yes Unchanged A-O 5 Water and Wastewater Master Plan Yes Removed A-O 6 Fire Safety Master Plan Yes Revised A-O 7 Update Master Plans Yes Removed A-O 8 Align Committees Yes Removed A-O 9 Chesapeake Bay Ordinance Yes Revised A-O 10 Chesterfield County Capital Improvement Program Yes Removed A-O 11 Chesterfield County Public Facilities Site Selection Yes Removed A-O 12 Municipal Separate Storm Sewer System (MS4) Permit Yes Revised A-O 13 Greenways and Trails Strategic Plan Yes Revised A-O 14 Geographic Information Systems Yes Removed A-O 15 Community Education and Outreach Yes Removed A-O 16 Public-Private Partnerships Yes Revised A-O 17 Mixed Use Housing and Live/Work Incentives Yes Removed A-O 18 Density incentives Yes Removed A-O 19 Proffer System and Other Financial Tools in Relation to Plan Yes Revised A-O 20 Utility Public Sector Funding Yes Removed A-O 21 Water and Wastewater Infrastructure Cost Monitoring Yes Removed A-O 22 Treated Water Leakage Monitoring Yes Removed A-O 23 Water Supply Monitoring Yes Removed A-O 24 Private Utility Systems Database Yes Unchanged A-O 25 Public Water and Wastewater Database Yes Removed A-O 26 Aquifer and Soil Percolation Characteristics Database Yes Removed A-O 27 Water Metering Technology Yes Removed A-O 28 Safe Water brining Act Yes Removed A-O 29 Water Deman Education Yes Removed A-O 30 Freight Intermodal Connectivity Yes Removed A-O 31 Bicycle and Pedestrian Design Guidelines Yes Removed A-O 32 Public Transit Funding Yes Revised A-O 33 Rail Transit Yes Revised A-O 34 Transportation Improvement Funding Yes Unchanged A-O 35 Transportation and Community Grants Yes Unchanged A-O 36 Travel Demand Management Programs Yes Removed A-O 37 Fair Housing Yes Removed A-O 38 Affordable Housing Public-Private Partnerships Yes Removed A-O 39 Employer Assisted Housing Yes Removed A-O 40 Housing Market Tracking Yes Removed A-O 41 Coordinated Economic and Demographic Research Yes Removed A-O 42 Development Data Analysis Yes Removed A-O 43 Economic Development Incentives Yes Removed A-O 44 Cultural Resources Funding Yes Removed A-O 45 Regional Partnerships Yes Removed A-O 46 Educational Partnerships Yes Removed A-O 47 Business Incubator Yes Removed 13 As of Dec. 4, 2011 ~~~~~~~ Table B Tannarv 2011 and November 2011 Imulemation Action Matrix Comparison - -- Action Code ., - Action In Janua ~' 2011 Draft Plan Status in November, 2011 plan A-O 48 Small Business Development Training Yes Removed A-O 49 Economic Development Partnerships Yes Removed A-O 50 Business Education and Outreach Yes Removed A-O 51 Retention and Expansion Collaboration Yes Removed A-O 52 Venture Capital Yes Removed A-O 53 Federal and State Coordination Yes Unchanged A-O 54 Regional Agencies Yes Removed A-O 55 Regional Collaboration Yes Removed A-O 56 Community Based Organizations Yes Removed A-O 57 Chesterfield Economic Development Authority (CEDA) Yes Removed A-O 58 Chesterfield County ZIP Codes Yes Removed A-O 59 Water Supply Planning Yes Unchanged A-O 60 Regional MPO Coordination Yes Removed Prepared by the Chesterfield County Planning Dept., December, 2011 14 As of Dec. 4, 2011 ~~~'~~~ Memorandum Chesterfield County, Virginia DATE: NOVEMBER 28, 2011 TO: JAMES J. L. STEGMAIER, COUNTY ADMINISTRATO~R~ 1 FROM: KIltKLAND A. TURNER, DIRECTOR OF PLANNING ~I SUBJECT: PLANNING STAFF'S CONCERNS WITH THE REVISED RECOMMENDED DRAFT COMPREHENSIVE PLAN Staff has prepazed a short list of significant concerns regazding the revised recommended draft Comprehensive Plan that was approved by the Planning Commission on November 15, 2011 and is pending before the Boazd of Supervisors. These concerns aze in no particular order or ranking and are provided for your information. • Resfonal Center Densities: The revised recommended draft (hereafter referred to as the 11/15/11 draft) of the plan recommends a density range of 8.0 to 12.0 dwellings per acre. The original draft plan recommended by the consultants (hereafter referred to as the 1/6/11 draft) of the plan recommended a density of 8.0 dwellings per acre or more (emphasis added). Staff feels that the proposed narrowing of this range as found in the 11/15/11 draft limits the increased development opportunities that are inherent to these areas in creating `urban' type unique, vibrant and thriving places for jobs, housing, shopping and recreation activities not currently available. • Floor Area Ratios: The 11/15/11 draft removed recommendations for Floor Area Ratios (percentage of building mass to lot size) that were proposed in the 1/6/11 draft plan. The setting of these minimum/maximum ratios was made to encourage increased development densities and intensities in appropriate locations in order to promote more efficient use of land and staff feels that their inclusion is critical to achieving the vision outlined in the draft plan. • General Land Use Mix Percentages: The 11/15/11 draft removed recommendations for minimum/maximum percentages of general land uses by land use category. These percentages were provided in the 1 /6/11 draft plan in order to 1) help ensure true mixing of uses in centers; and 2) to help guide future zoning ordinance amendments necessary to carry out the vision outlined in the draft plan. • Branders Bridee Road Area (see attached man): Both the 11/15/11 and 1/6/11 draft plans recommend primarily residential uses along the west line of Branders Bridge Road. Staff feels that opportunities maybe present for this geography - 1 - ~®®~r~~i (hatched area) as employment uses and thus recommends this area be considered for Mixed Employment Center uses. In summary, the above recommendations are Planning staff's suggestions regarding significant differences in opinion that Planning staff has with the 11/15/11 recommended draft plan. Please let me know if you have any questions or require any further information regarding this matter. CC: William Dupler, Deputy County Administrator Attachment -2 - ~~®Ca~-'~ M ~~~~~~ ~ ~ ... ,~. ,~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2011 Item Number: 8.A.9. Subject: Appropriate and Transfer Funds for Engineering Services for the Regional Pond in Charter Colony County Administrator: Board Action Rec Appropriate and transfer $188, 800 from the Upper Swift Creek Pro Rata Fee account for the completion of the revised construction plans, bidding, construction inspection and documentation. Summary of Information: In 2000, the Board of Supervisors approved the Swift Creek Watershed Management Master Plan and Maintenance Program (Swift Creek Plan). The plan envisioned significant pollutant removal would be accomplished through the construction of regional and sub-regional inline BMPs, funded via pro rata fees paid by developers in the Upper Swift Creek Reservoir Watershed. In lieu of paying the full pro rata fee, Charter Colony developers agreed to design two regional inline BMPs. The developers contracted this design work with Schnabel Engineering Consultants, Inc. The remainder of the developers' required pro rata fee contribution, along with the any necessary pro rata fee dollars paid by other developers in the Upper Swift Creek Watershed, were to be used by the County for the BMPs' construction. Preparer: Richard M. McElfish Title: Director, Environmental Engineering Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ^ No #~®~j~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Though the regional inline BMP concept in the Swift Creek Plan was ultimately not approved by permitting agencies, a revised application to construct one regional inline BMP in Charter Colony was accepted and permitted in November 2010. The project's original design engineer, Schnabel Engineering Consultants, Inc., is pre-approved under the County's annual Requirements Contract. Schnabel will be contracted to update the design, bid the project for Chesterfield and provide all contract administration and inspection services. Sufficient funds are available in the Upper Swift Creek Pro Rata Fee account for the described engineering work. The construction will be funded with the pro rata fee revenue. Staff will bring forward a request to award a construction contract and appropriate additional fee revenue once the design and construction cost estimate are updated. District: Matoaca District ®®~~® Ls` r ~^• r, f ~ ~\ r . 3 , - .r ~ /~ r-rr -- A N .~0 j j ~ - •~ Ra ~ . ~~ r ~., ~/ ~ John Tyler Community College i~ s f RT 28J ~ `~ ~ Proposed Regional BMP .. ~~• •~~* ~~ ~ AGEE TER 2 ..~a-.~~, . . ~ 4pfl4 0~o a Q Q ~, • [~ G~ ~ ``~ cJ ~ji ~ ~~ g ~ ~~ ~~ ~ ~ ~~~~ ~d ~ ~ Q ~~ ~QO ~Q ~a ~a~` ~°Q ~ , ,' Q ~ ~~ o ~ ~~~~ ~~~ d O ~~ ~ ~~Q a ~} ~~ qQ ;~~~ ~~'~~~ ~, ~~ ~3 ~ q z O ~'' Q .. ~} Q zo ~ ~ O ~ ~ ~'? ~ ~ Q r [~ ~ ~ '~ ~ ~ ~ OqQ ~ ~ ~ ~ ~ ~ ~ ~ ~Q ~~ ~ g a ~ Q ~ ~~~ao ~~ ~ ~ ~~ ~ Qa :,~-, -~~ ,i ~, N lJ ~'~ o~ av Q O~ ~ O ~~~~ Q~~Q o~ ~~ Q Q ~~ RD 0 _-,~ i i ~ - J 1 ~~e ~~ ~ < . ,~ /` ~~©~~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~,.s Meeting Date: December 14, 2011 Item Number: 8.A.10.a. Subject: Transfer a Total of $2,000 from the Matoaca District Improvement Fund to the School Board to Purchase New Percussion Instruments for the Manchester High School Band County Administrator's Comments: County Administrator: Transfer a total of $2,000 from the Matoaca District Improvement Fund to the School Board to Purchase New Percussion Instruments for the Manchester High School Band. Summary of Information: Supervisor Durfee has requested the Board transfer $2,000 from the Matoaca District Improvement Fund to the School Board to purchase new percussion instruments for the Manchester High School Band. The County can give money to the School Board to purchase capital equipment to be used for school programs. The instruments will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must purchase the instruments in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Attachments: ^ Yes ~ No Title: Director, Budget and Management 0425:87319.1 #®®~~~ 11/29/2011 TUE 14; 31 FAQ 804 739 6340 maIlChester high school -:~ ~oo2ioo5 Page 1 DISTRICT IMPROVEMENT FUNDS. APPLICATION .~,. This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places subs#antial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Peter M. Koste, Principal 2 {f an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Manchester HS Band- High School band program-Chesterfield County Public Schools 3_ What is the amount of funding you are ~ ~Q seeking? a X80 .00 4. Describe in detail the funding request and how the money, if approved, will be spent. The money will be used to purchase new percussion instruments for the Manchester High Schvvl ' Band program. 5. Is any County Department involved in the project, event or program for which . you are seeking funds? 6. If this request for funding will not fully fund :,. your activity or program, what ether individuals or organizations will provide the remainder of the funding? No. Manchester High School Band Boosters, local business donations ~®®~~-~ 11/29/2011 TUE 14; 31 FAQ 804 739 6340 ~aIlChester high school .,-. 7. If applicant is an organization, answer the following: [~oo3ioo5 Page 2 Is the organization a corporation? Yes ^ No Is the organization non-profit? Yes ® No ^ Is the organization tax-exempt? Yes ^ No ^ 8. What is the address of the applicant making this funding request? Manchester High School, 12601 Bailey Bridge Road, Midlothian, VA 23112 9. What is the telephone number; fax number, e-mail address of the applicant? (804) 739-6275 ,peter koste@ccpsnet.net Signature of applicant If you are signing vn behalf of an organization you must he the president, vice-president, chairman/director orvice-chairman - vf the organization. Signature / Principal Title (if signing vn behalf of an organization) Peter M. Kvste tr~~~l~~s ~ ~ r~4--n~y Printed Name 11/22/11 Date ~~©~~'~ X1/29/2011 TUE 14, 31 FAI 804 739 6340 manchester high school o ~ D o v v r W M .~ r ~ ~ O O TT n ~~ M ~ Y Q ~n Mn Q ~ .. o °c, v om.. ~ ~ s m m C .p N vi ui ~ ~ W ~ _. ~~ o €~ soa .per. 4 d! ~! r.+ ~ E E p 'o a ~ ~ ,~ $ o F ~~~ A ~~ _ ~ " ~ ~ N d = ~~~ ~$ ~~ ~ ~ ~~~ E o ~ ~ T E y~ ~ o v_ ag p~p D U RL ~~ ~ y a ~ ~~i ~ ssg p o 0 C O o c o ~d .~- N r N ~ ~ q H ry r m S ~ O N C'I m m o n ~~ 0 0 0 v o 0 m iy' W ~7 n E .~ E ~a m ~~~ ~`! C ~~ ~ ~ ~ E C va~ ~~g O D D S S O C O O D ~ O G O G b Yi C {!~ I/7 C QS~ n mio Bonn ~} min m H q ~? h ~Tf ~?~Mw! W ...~ .- .- .- .- - ~ N oc o o°ogg$oooo,a V c vvcvi~oau~'v~~ ~r> u~mmrnw W ~c n vi s~ w~ .~ .- ~h~w i p o o a o c v 0 ~ v g oooov, v,c$$ D ~ o pe¢o~o~N°ma°o~ _ `~- `°~-'~'- 5~~i. is w v, va ., ~ a tq N b! h of ul yj o~ s .~ C iQ 96®3~ 4 ~~~~~ EE ~~T.poooa ~ u x x x~~~ r f2 ~ .~ N rvrv~c7mmmm 3 L ~oGOG==Pt P1Y~= ~ ~ ~ ~ ~ E E E ~ ~ ~ ~ P'~ g~~EEEE~s ~ b.E ~~~aa a ~~~~~ m o r c m m C e ~ v m Q Q^ Q O -r N N N N ~~~~~d~~~~~ aagsgg~s~da e D b J F O F ~, ~ a -s ~y~ ~ V C 11Q~ 9Q ' ~ Q N ~~ a E\ a ~~ ~~ ~~ o$ ~ ~~ -~ ~~ ~~ v ~~ ~ 004/005 w R Q 0 n h 0 Z 179 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2011 Item Number: 8.A.10.b. Subject: Transfer of $2,000 in Matoaca District Improvement Funds to the Chesterfield County School Board to Purchase "Promethean Clickers" for Cosby High School County Administrator's Comments: County Administrator: Board Acti Transfer $2,000 in Matoaca District Improvement Funds to the Chesterfield County School Board to purchase "Promethean clickers" for Cosby High School. Summary of Information: Supervisor Durfee has requested that the Board transfer $2,000 in Matoaca District Improvement Funds to the Chesterfield County School Board to purchase "Promethean clickers" for Cosby High School. The Promethean clickers are small hand-held electronic devices that allow all students in a class to simultaneously answer questions posed by the instructor. The devices are also interactive and permit each student to communicate electronically back to the instructor. The Board can legally transfer public funds to the School Board to purchase capital computer equipment which will be owned by the School Board and used for public educational purposes. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director, Budget & Management 0425:87317.1 Attachments: ^ Yes ~ No ~~~ Page 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Dr. Brenda Mayo, Principal 2 If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Chesterfield County 3. What is the amount of funding you are seeking? 4. Describe in detail the funding request and how the money, if approved, will be spent. Cosby High School - public high school - ~' ~ ~0~ $620 Cosby High School is in need of technology equipment to support instruction. The high school, built in 2006, was not equipped with promethean boards or smart boards. In an effort to maximize teacher use of equipment, Cosby's instructional staff has elected to use Promethean clickers (ActivExpression - 32 Handsets @ $2099.00 per set) with interactive features to enhance student engagement within the classroom. Additionally, since the clickers or handsets are not attached to a wall, they can be used in all classrooms as needed. 5. Is any County Department involved in the project, event or program for which you are seeking funds? No ~~®f3~'7 Page 2 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? The requested amount - $6297.00 will purchase three sets of clickers - ActivExpression - 32 handset (1 classroom set) @ $2099.00 per set -Sept. 2011 quote is attached. 7. If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes ^ No Yes ® No ^ Yes ® No ^ 8. What is the address of the applicant making this funding request? Cosby High School Attn: Dr. Brenda R. Mayo 14300 Fox Club Parkway Midlothian, Virginia 23112 9. What is the telephone number; fax number, e-mail address of the applicant? 8046398340 Fax: 8046398357 Brenda_Mayo@ccpsnet.net Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Page 3 Signature Principal Title (if signing on behalf of an organization) Dr. Brenda R. Mayo Printed Name November 22, 2011 Date ~~~~~~ CHESTERFIELD COUNTY ' BOARD OF SUPERVISORS Page 1 of 1 - _~ ~• AGENDA Meeting Date: December 14, 2011 Item Number: 8.A.11. Subject: Request to Quitclaim a Portion of a Variable Width Backwater Easement Across the Property of Economic Development Authority of the County of Chesterfield County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width backwater easement across the property of Economic Development Authority of the County of Chesterfield. Summary of Information: Economic Development Authority of the County of Chesterfield has requested the vacation of a portion of a variable width backwater easement across its property as shown on the attached plat for the Meadowville Distribution Center project. This request has been reviewed by the Environmental Engineering Department. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # VICINITY SKETCH Request to Quitclaim a Portion of a Variable Width Backwater Easement Across the Property of Economic Development Authority of the County of Chesterfield ~~ Backwater Easement to be Quitclaimed 2 ti ~s N Chesterfield County Department of Utilities W ~E S 1 hcl -633.33 Re t urvia~aneenna[wcwov-nroaCKWaier l[-1-n.0wg I rlDIIetl on 1Z/y2u11 1U:SU AM ~ by Marc Settler ti I NAD B3 s - O 'X A m O (pml LS^a ia2 - ~o~°m7 $80 m~~~m~m 'a y~i. m~^o mA 2..o~*m~ Ao T~ r 2 _ O ~~ ~ O `r ~a~ ~ m im o ~ mo zmHO2~i io~a~=~ g~~~~~m _~ c~y~m c~ i"m~Ai~ _ m m /m ~~~ /~ %~ 1 ~ ---- y <~ ~ 7 ~,a~' 'fie. ~ i~ m ~ ~\~ ~ ~~y ~;i ~ ~ ohm m, i ~._~ ~mm m-~i< /~~ ~ 1 / / oti Za m g~ ~ ~~R i ~ ~ m mo~m7ci mom \~ ~ a` NmE i~i~i ~~,~~$~o yga " b^ mN ~ ~ cAi~m~~m$ g~° ~~\ gym' v~ g I I m~ 0~ ~ y A ~ ~.BVN ~ti~m°~N A I I ~/ M"e`'• \ ~ v I r s y5 ecz ~\, ~ ' I I ~' o I I M ~o~mp I I e m "m w n ~~~ . \~ \ m~ x 0 -Zi I I ~ °"~~ t-~~ ~~~ n I I ~, G ~ ~ (A '~ .:~~ ~ I I ~ o ~ m ~ c ~ ~ ~ ~ r ,~•, v I ~"2L 2 ~~ \~ I I i ~ti y ~a / t m g Y g~~ t ~ ~.~ ~ I I ~ ~ (p(p~~ rY ~ T ~ nl (7 ~ \~ \;:~ DEC I I ~ ~C ~ y r \ m~A I I I 22 G '$ r ~l ~yni my +i g 'P m e t sr\ ,'~.~~ '8a~ I I ,~o ~ ~ .\ Vi I I I~ 4'^ ° ~ (l ~ 2m a ¢; r~~ o o m Z i i --------- - ~s. ~ ~ ~ ~p ovoa3ninMOOV3wjo v 3 m a 3N/7 Hl/!OS 3N1 01 +ZSES f L6 9d 69SB '8'O M/M H101M 37917M//1 o m ~ ,lyiW12/F/d.tJ070NH~313771/1M0a1~3w i2~ ^ A n o~ ~~mo ~ i omo~~~~o ~~i n T n T I M M O N S GROUP .••"'y .~.~,~.~,~a~ ~° ~`~"°GT~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2011 Item Number: 9.A. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ~ No ®~©(~'~(~ CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances December 14, 2011 of General Fund Budgeted Expenditures* FY2008 $50,945,000 7.5% FY2009 $53,495,000 7.7% FY2010 $53,495,000 8.1 FY2011 $53,495,000 8.3% FY2012 $53,495,000 8.2% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent ®4®C~i CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS December 14, 2011 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2011 BEGINNING JULY 1, 2010 4/15/2010 FY2011 Budget Addition 13,169,200 17,947,388 4/15/2010 FY2011 Capital Projects (12,962,600) 4,984,788 5/26/2010 FY2011 Part of Sports Quest funding (206,600) 4,778,188 8/25/2010 Replacement generator for the IST building (290,400) 4,487,788 8/25/2010 Replacement funding to complete projects at Clover Hill (340,000) 4,147,788 Sports Complex 11/17/2010 Renovations and Additions to the Manchester Volunteer (120,000) 4,027,788 Rescue Squad (MVRS) Project FOR FISCAL YEAR 2012 BEGINNING JULY 1, 2011 4/13/2011 FY2012 Budget Addition 13,552,500 17,580,288 4/13/2011 FY2012 Capital Projects (13,352,500) 4,227,788 8/24/2011 Construction of first phase of Mary B. Stratton Park (391,735) 3,836,053 11/9/2011 Chesterwood-Coghill Road Drainage Improvements (32,066) 3,803,987 ®~®~'7 A z ~~ Hw F O~~ N Q ; ~ W ~ d aa'~ ~ W ~ U V1 E"^ Q U F A ~ ~ C ~ ~ L p; a ~ Q u .0 C ~, ~ O PQ ~ C R O ^C h C, ~" b~L d Q ~+ r.i ~ .~ N ~ rr Q ~~ ~, a~ w N O N W Q V1 L d ~ O L ice. O y. ~L ~ ~. U .~ y D ~ i n 0 0 o v i ° o o ~-+ ~--~ ~O O M 0o vi ~O v'i v'i ~ ~ ~ ~ ~ i i ~ O i O O M O O~ ~ M ~ ~D [ ~D ~ ~ ~ N O O O O O O O O O O Vl ~!1 vl N ~/'~ M M M M M ~ M M M M ~O M O O ~O V7 ~!1 00 l~ M O~ l~ l ~ N v'~ ~D l~ O~ 00 N N N N 69 ,~ ~O ~ "' x L U A R CO ~ C ~ ~' ~ ^C 3 U ~~~~ I a~ Prepared by Accounting Department November 30, 2011 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Date Original Date B~ Description Amount Ends 04/99 Public Facility Lease-Juvenile Courts Project $16,100,000 01/20 (Refinanced 10/10) O1/O1 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 03/03 Certificates of Participation -Building Construction, Expansion and Renovation 03/04 Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 10/04 Cloverleaf Mall Redevelopment Project 12/04 Energy Improvements at County Facilities OS/OS Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 05/06 Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 08/07 Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None Outstanding Balance 11/30/2011 $7,185,000 13,725,000 11/21 5,605,000 6,100,000 11/23 3,540,000 21,970,000 11/24 13,990,000 16,596,199 10/ 12 16,596,199 1,519,567 12/17 965,407 14,495,000 11/24 8,325,000 11,960,000 11/24 7,145,000 22,220,000 11/27 17,545,000 124.685.766 80.896.606 Approved Amount Q~~©~~~ _. ~ ,r. 9~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2011 Item Number: 14.A. Subject: Resolution Recognizing Mr. Clyde Carwile, Department of General Services, Buildings and Grounds Division, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Clyde Carwile retired from the Department of General Services after providing more than 27 years of service to the citizens of Chesterfield County. Preparers Robert C. Key Attachments: ^ Yes Title: Director, Department of General Services No (~~~~i'7 RECOGNIZING MR. CLYDE CARWILE UPON HIS RETIREMENT WHEREAS, Mr. Clyde Carwile joined Chesterfield County on August 20, 1984, as the Warehouse Crew Chief in the Buildings and Grounds Division of General Services; and WHEREAS, Mr. Carwile was promoted to the position of Assistant Buildings and Grounds Superintendent on July 1, 1991; and WHEREAS, Mr. Carwile was promoted to the position of Buildings and Grounds Superintendent on February 2, 1997; and WHEREAS, Mr. Carwile graduated from the Chesterfield County Supervisory Leadership Institute in 1996; and WHEREAS, Mr. Carwile completed Environmental Management System Training in 2008; and WHEREAS, Mr. Carwile oversaw changes in the responsibilities of Buildings and Grounds as the total square footage of county facilities grew six-fold from 250, 000 square feet in 1984 to more than 1 . 5 million square feet in 2011, while the Buildings and Grounds workforce only grew from 38 employees in 1984 to 69 employees in 2011; and WHEREAS, Mr. Carwile faithfully served three separate County Administrators and three separate General Services Directors during his tenure with the county; and WHEREAS, Mr. Carwile was instrumental in the development, installation and implementation of the Building Automation Control Systems for various county buildings' HVAC systems, which resulted in improved energy efficiency and cost savings; and WHEREAS, Mr. Carwile was instrumental in the development, installation and implementation of the Computerized Maintenance Management System; and WHEREAS, Mr. Carwile answered many weekend and after-hours calls for service in order to ensure that county facilities provided for the needs of staff and citizens; and WHEREAS, Mr. Carwile always accomplished his duties with a positive attitude and dedication to the employees and citizens of Chesterfield County and will be missed by all who interacted with him. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of December 2011, publicly recognizes the outstanding contributions of Mr. Clyde Carwile, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Carwile, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~~~~ ~`~ "i ~~o CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2011 Item Number: 14.6. Subject: Resolution Recognizing the Heroic Actions of Mr. Randy Rowekamp and Mrs. Sara Rowekamp County Administrator's Comments: County Administrator: Board Mr. Warren requested that the Board recognize Mr. Randy Rowekamp and Mrs. Sara Rowekamp, for rescuing the pilot of an airplane that crash landed in the Swift Creek Reservoir on November 2, 2011. Summary of Information: On November 2, 2011, at 11:52 am, 9-1-1 dispatchers received an emergency call from Mrs. Sara Rowekamp, who reported an airplane had crashed into the Swift Creek Reservoir. The 9-1-1 Center immediately dispatched an Aircraft Down response, which included the SCUBA Rescue Team. As Mrs. Rowekamp was making the initial 9-1-1 call, her husband, Mr. Randy Rowekamp, removed the cover from their pontoon boat and readied the vessel to maneuver to a position in the reservoir in an attempt to rescue the occupants of the downed aircraft. Mr. and Mrs. Rowekamp immediately drove their pontoon boat to the sinking airplane to rescue the pilot, who was forced to jump into the water. Mr. and Mrs. Rowekamp were able to throw a life preserver to the pilot and maneuver the pontoon boat into a position to help the pilot safely out of the water and into the boat and immediately determined from an initial conversation with the pilot that there was no one else in the aircraft. The pilot was taken to the shore and handed off to personnel from the Department of Fire and EMS, who immediately placed the pilot in a waiting Medic Unit to be warmed and evaluated. Fortunately, the pilot's injuries were minor in nature and transportation to the hospital was unnecessary. Preparers Edward L. Senter, Jr. Title: Fire Chief, Fire and EMS Attachments: ^ Yes ~ No #®®~f~'`~' RECOGNIZING MR. RANDY ROWEKAMP AND MRS. SARA ROWEKAMP FOR THEIR HEROIC ACTIONS IN RESCUING THE PILOT OF AN AIRPLANE THAT CRASHED LANDED IN THE SWIFT CREEK RESERVIOR WHEREAS, it is the goal of Chesterfield County, Virginia, "To Be the Safest and Most Secure Community of Its Size"; and WHEREAS, the key to reaching this goal is through direct involvement by our county citizens, in working with our public safety members in making our community safe; and WHEREAS, on November 2, 2011, at 11:52 am, Mr. Randy Rowekamp and Mrs. Sara Rowekamp, residents of the Woodlake Community, witnessed an airplane crash into the Swift Creek Reservoir, adjacent to their home on Long Cove Place; and WHEREAS, Mrs. Sara Rowekamp immediately called 9-1-1 to report the downed aircraft, allowing an expedient response by public safety workers; and WHEREAS, Mr. and Mrs. Rowekamp drove their pontoon boat to the sinking airplane to rescue the pilot, who was forced to jump into the water, and Mr. and Mrs. Rowekamp were able to throw a life preserver to the pilot and maneuver the pontoon boat into a position to help the pilot safely out of the water and into the boat; and WHEREAS, Mr. Rowekamp also immediately determined from the pilot that there was no one else in the aircraft; and WHEREAS, the pilot was taken to shore and delivered to personnel from the Department of Fire and EMS, who immediately placed the pilot in a waiting Medic Unit to be warmed and evaluated; and WHEREAS, fortunately, the pilot's injuries were minor in nature and due to the quick action of Mr. and Mrs. Rowekamp, he was only in the water for a short period of time with insignificant injuries and transportation to the hospital was unnecessary; and WHEREAS, due to this quick action of removing the pilot and determining there were no additional passengers in the airplane, personnel from the Department of Fire and EMS were able to immediately focus their actions on implementing preventive measures to ensure there were no environmental impacts to the reservoir and the water supply. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of December 2011, publicly recognizes Mr. Randy Rowekamp and Mrs. Sara Rowekamp, on behalf of the citizens of Chesterfield County, for their dedication and commitment to the safety of all the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. and Mrs. Rowekamp and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~Q~®fii~"~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~. Meeting Date: December 14, 2011 Item Number: 14.C. Subject: Resolution Recognizing Mr. Matthew Attaining the Rank of Eagle Scout County Administrator's Comments: Bennett Wells, Troop 2886, Upon County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Matthew Bennett Wells, Troop 2886, sponsored by Trinity United Methodist Church, upon attaining the rank of Eagle Scout. Mr. Wells, a Dale District resident, will be present at the meeting, accompanied by members of his family, to accept the resolution. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No ~~OG7:3 RECOGNIZING MR. MATTHEW BENNETT WELLS UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Matthew Bennett Wells, Troop 2886, sponsored by Trinity United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Matthew has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of December 2011, publicly recognizes Mr. Matthew Bennett Wells, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as one of its citizens. ©®~~5~ December 14, 2011 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Mr. Ralph Carter 2. Ms. Nancy Woolrid~e 3. Mr. Paul Grasewicz 4. Ms. Sandy Brasili 5. ~~~ rs . ~ c~c~C'~ ~ ~) ~. ~-~ rna ~ e Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. Mr. Douglas Barker Pau ~ ~rgSC t,J~~cZ Agenda 21: Misconceptions What is Agenda 21? Agenda 21 is a United Nations report that contains principles on soil degradation, deforestation (e.g. rain forests), species extinction, world population growth, women's rights, and poverty approved by the 178 governments attending a UN Conference in 1992. The first President Bush signed the advisory document. It is anon-legally binding set of recommendations to countries, especially developing nations. Below are some of the misconceptions that have been disseminated recently: Agenda 21 is related to comprehensive planning Fact: Planning is a way for all members of a community to be engaged in a local and cooperative process designed to create a blueprint for the future that meets the unique needs and values of the area. Planning in the U.S. dates back to the founding of the nation. It is guided by local residents, constrained by state laws, and implemented by local elected officials. Among other things, planning enables communities to: • Guide their future in a cost efficient manner • Promote economic development • Protect historic areas, neighborhoods, farmland and community features • Maximize their capital improvement investments. Agenda 21 is part of local, state or federal law, and its policy recommendations are legally binding. Fact: Agenda 21 is not a legal document and does not infringe on the sovereignty of any nation. Nothing in federal, state, or local law is aimed at implementing Agenda 21; comprehensive planning is a local activity guided and governed by state statutes. Planning, as a result of Agenda 21, is against single family homes, car ownership, discourages family farms and undermines private property rights in rural areas. Fact: Planning protects private properly and often preserves and enhances its value. Planning is neutral; it is a way for communities to preserve that which they value. Among the fundamental protections and guaranteed freedom set forth in the U.S. Constitution is the right of citizens to own private property. Smart growth, growth management, and comprehensive planning are code for Agenda 21 policies. Fact: There is no relationship between the terms and concepts of "smart growth," "growth management" and "comprehensive planning" and Agenda 21. "Smart growth" and "growth management" refer to the idea of planning a future for the community that expands housing choice, conserves resources, promotes business development, and encourages cost effective delivery of public services. Sustainable development will transform rural communities into compact urban centers. "Sustainable development", "traditional neighborhood development", and "new urbanism development" are terms used for a design that seeks to replicate the qualities of villages and small towns. It is higher density mixed use development that offers opportunities for walking and bicycling, compactness of public utilities and roads, and a range of housing choices. Changing demographics and market preferences has made this type of development more profitable and sellable with higher assessment valuations. The private sector chooses to invest in building compact mixed use town-like developments. (Based on a report by the American Planning Association) United Nations Sustainable Development United ~'ations Confe>t•ence on Environme~it & Development Rio de Janerio, Brazil, 3 to 14 June 1.992 AGENDA 21. CONTENTS Chapter Paragraphs 1. Preamble 1.1 - 1.6 SECTION I. SOCIAL AND ECONOMIC DIMENSIONS 2. International cooperation to accelerate sustainable development in developing countries and related 2 1 - 2.43 domestic policies 3. Combating poverty 3.1 - 3.12 4. Changing consumption patterns 4.1 - 4.27 5. Demographic dynamics and sustainability 5.1 - 5.66 6. Protecting and promoting human health conditions 6.1 - 6.46 7. Promoting sustainable human settlement development 7.1 - 7.80 8. Integrating environment and development indecision-making 8.1 - 8.54 SECTION II. CONSERVATION AND MANAGEMENT OF RESOURCES FOR DEVELOPMENT 9. Protection of the atmosphere 9.1 - 9.35 10. Integrated approach to the planning and management of land resources 10.1 - 10.18 11. Combating deforestation .11.1 - 11.40 12. Managing fragile ecosystems: combating desertification and drought 12.1 - 12.63 13. Managing fragile ecosystems: sustainable mountain development 13.1 - 13.24 14. Promoting sustainable agriculture and rural development 14.1 - 14.104 15. Conservation of biological diversity 15.1 - 15.11 16. Environmentally sound management of biotechnology 16.1 - 16.46 17. Protection of the oceans, all kinds of seas, including enclosed and semi-enclosed seas, and coastal 17.1 - 17.136 areas and the protection, rational use and development of their living resources 18. Protection of the quality and supply of freshwater resources: application of integrated approaches to 18.1 - 18.90 the development, management and use of water resources 19. Environmentally sound management of toxic chemicals, including prevention of illegal international 19.1 - 19.76 traffic in toxic and dangerous products 20. Environmentally sound management of hazardous wastes, in hazardous wastes 20.1 - 20.46 21. Environmentally sound management of solid wastes and sewage-related issues 21.1 - 21.49 22. Safe and environmentally sound management of radioactive wastes 22.1 - 22.9 SECTION III. STRENGTHENING THE ROLE OF MAJOR GROUPS 23. Preamble 23.1 - 23.4 24. Global action for women towards sustainable and equitable development 24.1 - 24.12 25. Children and youth in sustainable development 25.1 - 25.17 26. Recognizing and strengthening the role of indigenous people and their communities 26.1 - 26.9 27. Strengthening the role ofnon-governmental organizations: partners for sustainable development 27.1 - 27.13 28. Local authorities' initiatives in support of Agenda 21 28.1 - 28.7 29. Strengthening the role of workers and their trade unions 29.1 - 29.14 30. Strengthening the role of business and industry 30.1 - 30.30 31. Scientific and technological community 31.1 - 31.12 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 -- AGENDA ,~, Meeting Date: December 14, 2011 Item Number: 17.A. Subject: Public Hearing to Consider the Tax Exemption Request of Patient Services, Incorporated County Administrator's Comments: County Administrator: ~, Board Action Requested: The Board of Supervisors is requested to consider the tax exemption requests of Patient Services, Inc. Summary of Information: Under Virginia law, real and personal property used for charitable and benevolent purposes may be classified as exempt from taxation by the Board of Supervisors. This year Patient Services, Inc., a benevolent, non-profit organization with an office in Chesterfield County, has requested a tax exemption for two parcels located adjacent to each other in the Clover Hill Magisterial District: a 1.247 acre parcel (Parcel No. 730687964700002), and a 1.420 acre parcel (Parcel No. 730687815500000). A map of the parcels is attached. Patient Services, Inc. is a benevolent, non-profit Virginia corporation incorporated in 1991, which was developed to support persons with specific Preparers Jeffrey L. Mincks Attachments: ^ Yes Title: County Attorney 0505:86991.2 ^ No ®®~8` CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA chronic medical illnesses by assisting them with health insurance premiums and pharmacy co-payments in order to help improve their quality of life. They are seeking exemption for their offices, which are located in the Brandermill Trade Center at 3104 East Boundary Court and 13521 East Boundary Road. The 1.247 acre parcel (Parcel No. 730687964700002) is assessed at $728,400, leading to an annual real estate tax of $6,919.80. The 1.420 acre parcel(Parcel No. 730687815500000) is assessed at $129,100, leading to an annual tax of $1,226.46. The collective amount of the tax, $8,146.26, exceeds the $5,000 cap which the Board's policy permits for the consideration of tax exemptions for real estate. Accordingly, to consider this request above $5,000, the Board would have to waive its policy by unanimous vote. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with Patient Services, Inc.'s status as a benevolent, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. Staff recommends that the Board only consider this request, after a public hearing, in an amount not to exceed $5,000 in any tax year for both parcels combined. ®®~V~iG CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. Patient Services, Inc. is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. Patient Services, Inc. does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of Patient Services, Inc. is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of Patient Services, Inc. inures to the benefit of any individual; 5. Patient Services, Inc. provide services for the common good of the public; and 6. Patient Services, Inc. does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:86991.2 ~~~~~~ AN ORDINANCE TO DESIGNATE REAL PROPERTY OWNED BY PATIENT SERVICES, INC. TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, authorizes localities to designate as exempt from local taxation the real or personal property, or both, owned by anon-profit organization that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and WHEREAS, the County has received a request from Patient Services, Inc. to consider granting it a tax exemption for two specific pieces of real property owned by it in Chesterfield County and described as County Property Tax Parcel ID Nos. 730687964700002, and 730687815500000 (the "Real Property"); and WHEREAS, in accordance with Va. Code, §58.1-3651 the Board has conducted a public hearing and considered each of the questions required to be considered before adopting an ordinance granting any such exemption; and WHEREAS, the Board has determined that Patient Services, Inc. meets the requirement for the real property tax exemption that it has requested by reason of its being anon-profit organization which uses the real property for which it is requesting the exemption for benevolent purposes; and WHEREAS, it is the policy of the Board to limit tax exemptions for real estate to a maximum amount of $5,000. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield county: 1. Patient Services, Inc. is hereby designated a benevolent organization within the context of Section 6(A)(6) of Article X of the Constitution of Virginia. 2. The Real Property is used by Patient Services, Inc. exclusively for benevolent purposes on anon-profit basis as set forth in Section 1 of this ordinance and is hereby determined to be exempt from local taxation up to a maximum amount of $5,000. This exemption shall be contingent on the continued use of the property in accordance with the purpose for which the organization is designated as exempt in Section 1. 3. This real property tax exemption shall be effective as of January 1, 2012. 4. This ordinance shall not be set out in the County Code but shall be kept on file in the offices of the real estate assessor and commissioner of revenue. 5. This ordinance shall be in effect immediately upon its adoption. ®®~~~~ 0505:87292.1 VICINITY SKETCH Patient Services, Inc. a P VN ~~~ 9 uNOG \ ~~~/~6G t Patient Services, Inc. PIN: 730687815500000 13521 East Boundary Rd 0 ~H~ G \ZQ 0 Patient Services, Inc. PI N: 730687964700002 3104 East Boundary Ct N Chesterfield County Right ofWay Office i w ~ - `E October 20, 2011 s I Itcl - X5.7 t tee t ®®~Vsl ADVERTISING AFFIDAVIT Client Description Ad Size Cost (der issue) Chesterfield County LN:Patient-Services 12-7 1/lOP - 1.2 in. $280.83 Board of Supervisors The Observer, Inc. TAKE NOTICE Take notice that the Boazd of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on December 14, 2011, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia will hold a public heazing where persons may appear and present their views concerning: The adoption of an ordinance granting a real estate tax exemption for Patient Services, Inc. This organization is seeking a tax exemption for two pazcels located adjacent to each other in the Clover Hill Magisterial District: a 1.247 acre pazcel (Parcel No. 730687964700002), and a 1.420 acre parcel (Pazcel No. 730687815500000). The 1.247 acre pazcel for which the exemption is requested has an assessed value of $728,400, leading to an annual tax of approximately $6,919.80, and the 1.420 acre pazcel for which the exemption is requested has an assessed value of $129,100, leading to an annual tax of $1,226.46. If further information is desired, please contact the County Attorney's Office at 748-1491, between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. The heazing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Boazd no later than Friday, December 9, 2011. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 12/7/2011 Sworn to and subscribed before me this y7~ day of ~~-- 2011. l ~ ~~ ~- , Legal Affiant J~n s T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) ,~~~~~~n~~~yprr \ `~~ ~ ' ,....., O ~i, ~~ ; ~MYIEA(l~ti' '• ~ : <~ EXPIRES o ; ~ Q : ~ U2-29-12 ~' ' x718249', "'•• gRX•ov® THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (R04) 545-75W • Fax: (R04) 744-3269 • Email: news@chesterfieldobserver.com • Internet: www.chesterfieldobserver.com ~y~ S ,,,s __ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 14, 2011 Item Number: 17.B. Subject: Public Hearing to Consider the Personal Property Tax Exemption Request of the Affordable Residences in Chesterfield II County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to consider the tax exemption request of the Affordable Residences in Chesterfield II. Summary of Information: Under Virginia law, personal property used for charitable and benevolent purposes may be classified as exempt from taxation by the Board of Supervisors. This year the Affordable Residences in Chesterfield II ("Affordable Residences"), a non-profit organization with an office in Chesterfield County, has requested a tax exemption for personal property located at the Affordable Residences in Chesterfield II, 2800 Bensley Commons Blvd, North Chesterfield, VA 23837. Affordable Residences is a benevolent, non-profit Virginia corporation, incorporated in 1988, which was developed to provide low and very low income persons and families with affordable, sanitary, safe and decent housing Preparers Jeffrey L. Mincks Title: County Attorney 0505:87079.2 Attachments: ^ Yes ~ No # ~®~BEi CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA facilities. In 2011, it owned personal property assessed at $47,934.00, leading to a tax of $1,725.60. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with Affordable Residences' status as a benevolent, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. The Affordable Residences is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. The Affordable Residences does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of the Affordable Residences is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of the Affordable Residences inures to the benefit of any individual; 5. The Affordable Residences provide services for the common good of the public; and 6. The Affordable Residences does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:87079.2 l.)~~~~ AN ORDINANCE TO DESIGNATE REAL PROPERTY OWNED BY AFFORDABLE RESIDENCES 1N CHESTERFIELD II TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, authorizes localities to designate as exempt from local taxation the real or personal property, or both, owned by anon-profit organization that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and WHEREAS, the County has received a request from Affordable Residences in Chesterfield II to consider granting it a tax exemption for personal property owned by it in Chesterfield County; and WHEREAS, in accordance with Va. Code, §58.1-3651 the Board has conducted a public hearing and considered each of the questions required to be considered before adopting an ordinance granting any such exemption; and WHEREAS, the Board has determined that Affordable Residences in Chesterfield II meets the requirement for the personal property tax exemption that it has requested by reason of its being anon-profit organization which uses the real property for which it is requesting the exemption for benevolent purposes; and WHEREAS, it is the policy of the Board to limit tax exemptions for real estate to a maximum amount of $5,000. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. Affordable Residences in Chesterfield II is hereby designated a benevolent organization within the context of Section 6(A)(6) of Article X of the Constitution of Virginia. 2. The personal property is used by Affordable Residences in Chesterfield II exclusively for benevolent purposes on anon-profit basis as set forth in Section 1 of this ordinance and is hereby determined to be exempt from local taxation up to a maximum amount of $5,000. This exemption shall be contingent on the continued use of the property in accordance with the purpose for which the organization is designated as exempt in Section 1. 3. This personal property tax exemption shall be effective as of January 1, 2012. 4. This ordinance shall not be set out in the County Code but shall be kept on file in the offices of the real estate assessor and commissioner of revenue. 5. This ordinance shall be in effect immediately upon its adoption. ~~~~D~~ 0505:87293.1 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Affordable-Residences 12-7 1/20P + 1.12 in. $227.89 Board of Supervisors The Observer, Inc. Publisher of TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on December 14, 2011, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia will hold a public heazing where persons may appeaz and present their views concerning: The adoption of an ordinance granting personal property tax exemption for tl Affordable Residences in Chesterfield ] This organization is seeking the exemptic for personal property located at t] Affordable Residences in Chesterfield 2800 Bensley Commons Blvd., which assessed at $47,934, leading to a tax $1,725.60. If further information is desired, p contact the County Attorney's Offi~ 748-1491, between the hours of 8:30 to 5:00 p.m., Monday through F~ The heazing is held at a public fa designed to be accessible to persons disabilities. Any persons with ques on the accessibility of the facility or for reasonable accommodations s} contact ]an~ice Blakley, Clerk to the B at 748-1200. Persons needing interl services for the deaf must notify Clerk to the Boazd no later than Fi December 9, 2011 CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 12/7/2011 Sworn to and subscribed before me this ~ ~ day of .~.F' ~~~ ~,~~- , 2011. C ,,~ Legal Affiant J ,Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) ``,1~~~111111lIfl//~~ ..~',~. Gftp~'% `~~S.~~M1~1EA(l!LJs` '; Q o EXPIRES o~: ~- ~2-29-12 ~ ' 41182093 w•' ~'/RG1~'1~p'••`V ~`~ ~'~~.,, A R Y • ov~ ~,~~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-75W • Fax: (804) 744-3269 • Email: news@chestertieldobserver.com • Internet: www.chesterfieldobserver.com ~~' ~~ _~ ~a~s CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: December 14, 2011 Item Number: 17.C. Subiect: Public Hearing to Consider Amending the Lease of Real Property at the Lowe's Athletic Complex for the Operation of Soccer and Other Programs with Chesterfield United Soccer Club County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to consider lease of real property at the Lowe's Athletic Complex. Summary of Information: The Parks and Recreation Department had previously offered facilities and programs at the Lowe's Athletic Complex in cooperation with co-sponsored organizations. In 2010, due to funding reductions for maintenance and programming of adult sports, the Parks and Recreation staff and the Parks and Recreation Advisory Commission recommended leasing of the soccer facilities at Lowe's Athletic Complex. In May 2011, after a competitive process, the Board of Supervisors approved and executed a lease with Chesterfield United Soccer Clubs (C.U.S.C.). The term of the lease runs until December 31, 2012, with an automatic renewal for one (1) year through December 31, 2013. The C.U.S.C. has requested an amendment to the lease to extend the term for 10 Preparers Michael S. Golden Attachments: ^ Yes Title: Director, Parks and Recreation ^ No # ©CC~fi CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: Continued years, with 2 renewal terms of 5 years. The extension of the lease will allow the C.U.S.C. to endeavor to obtain grant funding for programs and facility improvements to the site. C.U.S.C.'s request to amend the lease has been endorsed by the Parks and Recreation Advisory Commission and is recommended_ by the Parks and Recreation Department. ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Lowes-Complex 12-7 1/20P + .9 in. $224.38 Board of Supervisors The Observer, Inc. Publisher of TAKE NOTICE Take notice that the Boazd of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on December 14, 2011, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia will hold a public hearing where persons may appeaz and present their views concerning: Amending the lease of real property at the Lowe's Athletic Complex for the operation of soccer and other programs with Chesterfield United Soccer Club. ~rmation regazding the proposed lease endment is on file in the Department Pazks and Recreation, 6801 Mimms gyp, Chesterfield, Virginia, for public urination between the hours of 8:30 t. and 5:00 p.m. of each regulaz business heazing is held at a public facility eigned to be accessible to persons with abilities. Any persons with questions the accessibility of the facility or need reasonable accommodations should ztact Janice Blakley, Clerk to the Board, 748-1200. Persons needing interpreter vices for the deaf must notify the erk to the Boazd no later than Friday, CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 12/7/2011 Sworn to and subscribed before me this ~~ day of ~C'(,CGr~ ,2011. v ~~ ~ L al Affiant J s T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) ,~ g ~V'IEA(l 5~, ~ •Q EXPIRES o~ . ~ 'q : ° Q2-29-12 A718209'.~ ;i~~~`0 •~;~R 6 i~~~ 0~ ~''%..TARY p~. THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-75W • Fax: (804) 744-3269 • Email: news@chesterfieldobserveccom • Internet: www.chesterfieldobserver.eom CHESTERFIELD COUNTY O BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2011 Item Number: 20. Subiect: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: of the Board of County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors' organizational meeting to be held on January 11, 2012, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blaklev Attachments: ^ Yes Title: Clerk to the Board ^ No ~C3C~'092