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05-18-1983 MinutesBOARD OF SUPERVISORS MINUTES May 18, 1983 Supervisors in Attendance: Mr. J. Royall Robertson, Chairman Mr. R. Garland Dodd, Vice Chairman Mr. C. L. Bookman Mr. Harry G. Daniel Mrs. Joan Girone Mr. Richard L. Hedrick County Administrator Staff in Attendance: Mr. Stanley Balderson, Dir. of Planning Mr. Steven L. Micas, County Attorney Mr. Jeffrey B. Muzzy, Dir., Comm. Dev. Mr. James P. Zook, Chief, Comp. Planning Mr. Robertson called the meeting to order in Room 502 at the Courthouse at 2:00 p.m. (EDST). Mr. Bookman gave the invocation. Mr. Hedrick stated Mr. Dodd would arrive at the meeting a little late. 1. WORK SESSION ON PUBLIC FACILITIES PLAN Mr. Hedrick stated that this was a work session on the Public Facilities Plan which was first considered by the Board at a Public Hearing on March 23, 19~3. He stated that staff would make a presentation on the Plan and then turn the meeting over to the Supervisors for discussion. Mr. Balderson stated that the Public Facilities Plan is one of three elements of the General Plan Update, the other two elements being Land Use and Transportation. He stated that the Planning Staff had worked with various departments in formulating the Plan. He also noted the Planning Commission reviewed the Plan and held the required public hearing. The Board of Supervisors was asked to adopt a resolution in March approving the Plan but deferred the matter until this work session could be held. Mr. Balderson presented the three major initiatives in the Plan: 1. Maintaining a Level of Service Acceptable to the County 2. Creation of an Urban Service Area 3. Establishing a Process for Reviewing Public Facility Needs, at Least Biannually Mr. Zook stated by the year 2000, it was estimated the population would increase by 100,000. Mr. Zook stated as an example of maintaining a level of service, the Plan recommended a five minute response time to a fire call in the urban service area. Mr. Hedrick stated that by establishing this service level, you are not necessarily dictating that a Fire Station has to be built. Mr. Daniel asked if this five minute response time was only in the urban service area. Mr. Zook stated it was. Mr. Zook reviewed the library system and stated that based on staff's study, additional libraries were projected to be needed in the Brandermill, Meadowdale and Enon areas. He stated that as far as landfills go, we are in good shape. Staff feels there is a need to continue to invest in drainage projects over the next five years and drainage reviews by Environmental. Engineering should be continued to avoid major drainage problems in the future. 83-253 Mr. Zook pointed out a map showing where new schools were projected to be needed in the future. Mr. Bookman asked if there was a school projected in the area of Courthouse and Providence Roads. Mr. Balderson stated there was one projected in the vicinity. Mr. Daniel asked what number of children constitutes the need for another elementary school. Mr. Zook stated elementary school size as recommended in the Plan should not exceed 900 students. Mr. Zook reviewed the long term plans for a Human Services Complex on Lucy Corr Drive and stated the Courts Complex would be north of the School Administration Building. Mrs. Girone suggested adding a second floor to the School Administration Building for additional space in the future. Mr. Zook stated that a space analysis had not been performed on School Administration, but that the Plan recommended centralization of School Administrative space. Mr. Bookman asked about the purchase of land for libraries, schools, etc. Mr Zook stated the Plan encourages advance land acquisition and when land is purchased, it would be for a precise purpose and would be used within a five year period. Mr. Bookman questioned if land purchased for a school with bond money is not used, can it be sold for a profit° Mr. Micas answered the statute states that the proceeds from the sale of the land would have to be used to retire the bond debt. Mrs. Girone suggested Staff compose a list of surplus property. Mr. Hedrick stated that staff was now working on a list due to the hard economic times and if necessarv, some surplus property would be disposed of. ~ Mr. Hedrick stated that the Plan gives a reference point for other mechanisms; development, zoning, land acquisition for school sites, open space, the Capital Improvements Plan, etc. Without the plan, you cannot plan for the future. Mr. Dodd joined the meeting. Mr. Dodd stated that he would support the Public Facilities Plan but he felt when the update of the General Plan 2000 was discussed, it would be an opportune time to consider particularly the area west of Swift Creek due to the cost of utilities, etc. and that the County should retain some rural area as it does not have to be 100% urban. He stated he was tired of being saddled as being against County planning but if we are not going to adhere to it and put some teeth into it, it was not being honest with the people. He stated if the Board was going to adopt the Public Facilities Plan, then it should be utilized. Mrs. Girone stated that the Plan 2000 was not a Master Plan showing zoning. Mr. Bookman stated that if an area did not fall in the urban service area you could not develop property. Mr. Hedrick stated that the Board would have to weigh public interest versus development of property for profit. Mr. Bookman stated that when there is new development, surrounding land values rise ~enefit from the development, but expressed concern that the ~urden would fall on the rural people. Mrs. Girone stated that s where a land use tax would protect the people. Mr. Hedrick stated that the staff was studying a Forestry District concept where land would be taxed by land use and the property owner would receive a tax break, but would not get water, sewer or roads to develop the property. Mr. Balderson stated the judges were not in agreement with the Planning Department's recommendations for the Courts. The staff had recommended that a new General District Court be built and the Circuit Court remain at the Complex. By phasing the Court ~xpansion, it would be more economical. Mr. Bookman stated he 83-254 was not in agreement with the Plan's recommendation as the Courts want a self contained unit. It was the consensus that the Board agreed with Mr. Bookman. Mr. Balderson stated the Plan could be amended to reflect recommendations of the Courts Space Committee. Mrs. Girone said she felt the Staff's recommendation was practical as it was her understanding that the new Courts facility would cost approximately twelve million dollars. Mr. Balderson stated it was to cost approximately six million dollars. Mrs. Girone stated that Social Services desperately needed help. Space is fragmented and it is very costly as three receptionists are needed. She stated Social Services could get 80% State money to build. Mr. Hedrick stated that we must adopt the Plan to keep the cost of government and the tax rate down. It is not possible financially for the County to provide roads, sewer and water and fire protection at urban service levels for subdivisions all over the County in the near term. The Master Plan is a guideline. The Public Facilities Plan, if adopted, does not stop the Board from making adjustments if a great deal of citizens moved outside the line and demanded increased services. Mr. Hedrick stated that the judges wanted to make some additional chanqes to the Board Room and that matter would have to be addressed in the near future. On motion of Mr. Bookman, seconded by Mr. Robertson, the Board went into Executive Session to discuss personnel matters as permitted by §2.1-344(a) (1) of the Code of Virginia, 1950, as amended. Vote: Unanimous Reconvening: On motion of Mr. Daniel, seconded by Mr. Dodd, the Board adjourned at 4:30 p.m. until 10:00 a.m. on May 25, 1983. Vote: Unanimous [ [ ~udSt~y A~inH~ sd[ ir~ tko r ~1 Rober