03-11-1987 MinutesOF SUPERVISORS
MINUTES
March 11, 1987
Supervisors in Attendance:
Staff in Attendance:
Mr. Harry G. Daniel, Chairman
Mr. Jesse J. Mayes, Vice Chairman
Mr. G. H. Applegate
Mr. R. Garland Dodd
Mrs. Joan Girone
Mr. Richard L. Hedrick
County Administrator
Mr. Stanley Balderson,
Dir., Econ. Develop.
Mr. Ed Beck, Asst. Dir.
of Utilities
Mrs. Doris DeHart,
Legislative Coord.
Mr. William Diggs, Real
Estate Assessor
Ms. Joan Dolezal, Clerk
to the Board
Chief Robert Eanes,
Fire Department
Mr. Bradford S. Hammer,
Asst. Co. Admin.
Mr. Robert Hodder,
Building Official
Mr. William Howell,
Dir., Gen. Services
Mr. Thomas Jacobson,
Dir. of Planning
Mr. Robert Masden,
Asst. Co. Admin. for
Human Services
Mr. Richard McElfish,
Dir. of Env. Eng.
Mr. R. J. McCracken,
Transp. Director
Mr. Steve Micas, Co.
Attorney
Mrs. Pauline Mitchell,
Dir. of News/Info.
Services
Col. Joseph Pittman,
Chief of Police
Mr. Lane Ramsey, Asst.
Co. Admin. for Budget
and Staffing
Mr. Richard Sale, Asst.
Co. Admin. for
Development
Mr. David Welchons,
Dir. of Utilities
Mr. Frederick Willis,
Dir. of Human
Resource Management
Mr. Daniel called the meeting to order at 2:10 p.m. (EST) in the
Administration Building Conference Room (Room 502).
1. WORK SESSION ON BUDGET
Mr. Daniel stated the purpose of the work session was to review
the County Administrator's proposed Budget, the proposed School
Board Budget, and to determine what fees would be advertised for
proposed tax rates and budget items for FY 1987-88.
Discussion, questions and comments ensued relative to budget
objectives; the significant use of new revenues; major
operational expenditure increases of all funds; the limited
resources available to address the increasing demands of the
population growth and urbanization of the County; the decline of
service levels in many programs affected by the proposed budget;
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the influence of the national economy and population growth on
the General Fund revenues; particularly, in the real estate and
personal property tax categories; the decrease in non-revenue
sources, such as the fund balance and reserves of bond interest
earnings; fee adjustments, including the landfill tipping fee
and its effect on businesses, as well as the operation of the
County landfill; increased dog boarding fees; increased planning
fees; and increased 9-1-1 fees.
There was discussion regarding significant expenditure changes
which included funding of positions for public safety and other
departments such as additional Police personnel to maintain the
present service levels for sworn officers, dispatchers, and
funding to continue the DARE (Drug Abuse Resistance Education)
Program; the need for additional Fire personnel to handle the
increased workload in the administrative services division, to
ensure that emergency medical technician training is provided in
an up-to-date manner, that EMT's maintain their qualifications
and to relieve the manpower shortage which currently exists at
the Matoaca Fire Station; replacement of the Communications
Center floor; funding for the MVS (Multiple Virtual Storage)
conversion; continued refinement of the accounting system in
1987-88 (Management Science America, Inc. (MSA)), which will be
limited because there is insufficient funding for the necessary
hardware and software required to implement the accounts
payable, budgetary control and purchasing modules of the
accounting system; review of the second phase of the
Computer-Aided Mass Appraisal (CAMA) System, which economic
modeling functions will provide the Assessor with another method
to ensure assessments are equalized throughout the County;
increased funding from the General Fund to supplement the
operating costs of the Nursing Home, which arises from the
cutback of MEDICARE payments to the County; the need for
additional Airport hangars, addressing the issue of how much
fuel consumers are buying, whether or not to raise the monthly
fees, incentives on fuel purchases, etc; the development of the
County self-insurance program, which requires additional
resources; adjustment to the funding for Legislative/Volunteer
Services Coordinator's budget; the transition to a pay for
performance program (merit system) with a proposed 8% salary
adjustment for General County employees and 5% for management
personnel; the concern that the proposed increase will allow the
County to maintain its relative position in the market but will
not allow it to keep up with the higher increases allocated by
the State and neighboring jurisdictions, the impact on employees
of the transition to the merit system; funding of a MH/MR group
home at Stella Court; the increase in Medicaid and dependent
children applications handled by Social Services; the percentage
of sales assessment ratio on residential and commercial
properties; etc.
Mr. Applegate stated he felt staff had responded to the Board's
directive to derive a balanced budget without raising the tax
structure; however, based on the information provided, relative
to the School Board and the General County needs for services,
it appears that to maintain the public health, safety and
welfare service levels and meet growth demands, it will be
necessary to address new avenues for generating additional
revenues. He voiced support for the dog boarding fees, vehicle
fees, planning fees, 9-1-1 fees, and implementing utility tax
and proration to generate additional revenues. He voiced
questions and concerns relative to recommended fee adjustments,
including the landfill tipping fee and its effect on businesses
as well as the operation of the County landfill; funding for
implementing the MVS expansion; utilizing funds from the General
Fund for Social Services; the cutback of MEDICARE payments at
the Nursing Home and its impact on the County budget; the need
for additional airport hangars and a mechanism to determine how
much fuel consumers are buying, raising the monthly rental fees,
providing incentives on fuel purchases; the separation of
Management Services Administration from the County Administra-
tor's budget; increased funding for the Legislative/Volunteer
Services Coordinator's budget; the development of a County
self-insurance program, which required additional resources; the
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addition of one (1) full time position added mid-year in 1986-87
in the License Inspector's Office; funding of the critical needs
for public safety for Police and Fire Departments; and repairs
to Communications Center floor.
Mrs. Girone stated perhaps management could manage better and
eliminate services and inquired if there are any economies of
scale that could be reached. She voiced concerns and questions
relative to the proposed 8% pay increase for County employees,
the ramifications of transitioning to a pay for performance
program (merit system) and the County's position in the market
of salary competition; the debt service for Powhite; fee
adjustments, including landfill tipping fees and its effect on
businesses as well as the operation of the County landfill;
increased dog boarding fees; increased planning fees; increased
9-1-1 fees; implementing the MVS expansion; utilizing funds from
the General Fund for Social Services; the cutback of MEDICARE
payments at the Nursing Home and its impact on the County
budget; the funding of critical needs for public safety for
Police and Fire Departments; repairs to Communications Center
floor, which she felt should not be a budget issue; funding for
Social Services programs, as she felt the Board has a
responsibility to these silent citizens; retention of district
road funds, as opposed to funding of only one major project;
reduction in the Contingency Fund to $100,000; and feasibility
of implementing proration and against a utility tax to generate
additional revenues; the need to fund a MH/MR group home for
residents at Stella Court; the increase in Medicaid and
dependent children applications handled by Social Services; the
percentage of sales assessment ratio on residential and
commercial properties; the Capital Improvement Program, which
included industrial access funding; drainage projects; a portion
of the debt service; donations; etc. She stated she favors
proration; however, she did not favor the utility tax. She
stated she felt further discussions on the machinery and tool
tax and the leaf collection/monthly trash collection are needed.
Mr. Mayes stated he felt a very serious look at the internal
operations of the County would be beneficial in reducing the
budget and he did not feel it was necessary to raise taxes
everytime there is a shortfall. He stated he concurred with
Mrs. Girone's concerns/comments but would not support any tax
increases until he was provided information relative to the
consolidation of some County services. He stated he did not
oppose raising taxes for essentials but he did oppose raising
taxes for lack of proper management.
Mr. Dodd stated the service demands of a growing population have
been absorbed by growth in the County's revenue structure except
for the impact of certain State and Federal level decisions. He
stated for these reasons, and others, the debt service has
increased significantly over the years and additional revenues
would be needed to accommodate the increases. He stated he
could support advertisement of the real estate tax and possibly
proration, as long as the utility tax was reasonable for small
businesses and industries. He agreed with the need for the MVS
system, a reduction in the Contingency Account to $100,000,
critical needs for the Police and Fire Departments, the
Communication Center floor, reduction in donations, retention of
district road funds, drainage projects, the DARE Program, and
recommended fee increases, which included Planning fees, dog
boarding fees, vehicle fees, and 9-1-1 fees.
Mr. Daniel stated he concurred with the advertisement of the
real estate tax and other fees as listed; the need for funding
critical needs; the advertisement of proration as part of the
fee structure but not additional staff to implement the
function; the advertisement of machinery and tool tax; the
utility tax; and the advertisement of the planning fees,
provided those fees were included in the advertisement for the
public hearing on April 1, 1987. He stated he would like staff
to provide a list of those items to be advertised for public
hearing on April 1, 1987, and a list of items for the 1988-89
budget (general County and school budgets) requirements so the
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Board can realize the implications of its decisions this year
and the impact of those actions on what will transpire in the
following year.
Mr. Applegate stated, in anticipating the 1989 budget, the
public should be informed that, if the Board does not make some
hard decisions this year and act on some of these taxes or
increases in fees, the costs will be astronomical against the
future of the County.
It was generally agreed the Board would hold a public hearing on
April 1, 1987, at 7:00 p.m. (EST), to consider an ordinance to
establish the annual tax levy on various classes of property for
the County; fees for the confinement of dogs; proration of
tangible personal property taxes; subdivision, zoning and site
plan review fees; utility tax on telephone service; license tax
on motor vehicles; consumer utility tax; building and related
permit fees; the 1987-88 Budget.
It was generally agreed the advertisement of these fee
structures did not mean that any Board member supported all or
any of these issues or has committed to any expenditures,
cutbacks, etc.
Dr. Ann Fuqua and Mr. Ralph Westbay were present to address the
proposed 1987-88 School Board budget. Mr. Westbay presented a
summary of the proposed 1987-88 School Budget and outlined
proposed adjustments, the impact of reducing the budget on
services, instruction, staffing, etc.
Discussion, questions and comments ensued relative to the
proposed School Board budget; the adjustments to that budget and
the impacts of reducing the budget; teachers' salaries,
including the State mandated 10% increase; staffing reductions;
long-range consolidation of services; options available after
reductions in services; etc.
It was generally agreed that guidance as to what should be
advertised for the public hearing would be forthcoming from the
School Board after the conclusion of this evening's School Board
meeting at which the necessary reductions, cutbacks, etc. would
be decided.
EXECUTIVE SESSION
On motion of Mr. Applegate, seconded by Mr. Dodd, the Board went
into Executive Session to discuss the disposition of publicly
held property, pursuant to Section 2.1-344(a) (2) of the Code of
Virginia, 1950, as amended.
Vote: Unanimous
Reconvening:
2. DINNER
The Board recessed at 5:00 p.m. to travel to Bella Italia
Restaurant for dinner.
Reconvening:
3. INVOCATION
Mr. Hedrick introduced Dr. W. Robert Floyd, Pastor of Bethlehem
Congregational Church, who gave the invocation.
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4. PLEDGE OF ;%IJ.EGIANCE TO T~E FLAG OF THE UNITED STATES OF
The Pledge of Allegiance to the Flag of the United States of
America was recited.
5. APPROVAL OF MINUTES
5.A. FEBRUARY 25, 1987
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved the minutes of February 25, 1987, as submitted.
Vote: Unanimous
5.B. MARCH 5, 1987
On motion of Mrs. Girone, seconded by Mr. Dodd,
approved the minutes of March 5, 1987, as submitted.
Vote: Unanimous
the Board
6. COUNTY ADMINISTRATOR'S COMMENTS
Mr. Hedrick stated he did not have any comments at this time.
7. BOARD COMMITTEE REPORTS
Mrs. Girone reported the Richmond First Club conducted its
second annual James River Roundtable, with leaders from business
and government discussing the future of the James River, and at
which Mr. John Kidd described the regional plan for the
waterfront through Henrico, Richmond and Chesterfield. She
stated discussions will be continuing on the issue and hopefully
will generate ideas for improving the James River waterfront.
Mrs. Girone stated she and Mr. Hedrick attended the Lake Genito
meeting, at which the Lake Genito Agreement was signed for Phase
I to explore the feasibilities of new water resources for
Powhatan, Amelia, Cumberland and Chesterfield Counties. She
stated this action is a major step in planning for the future
and will be most beneficial to all involved.
REQUESTS TO POSTPONE ACTION, EMERGENCYADDITIONS OR CHANGES
IN THE ORDER OF PRESENTATION
On motion of the Mr. Applegate, seconded by Mr. Dodd, the Board
moved forward Item 13.H.2., Upper Swift Creek Transport System,
to be heard after Item 8, Requests to Postpone Action, Emergency
Additions or Changes in the Order of Presentation; and deleted
Item 13.G.3., 1-295/Route 645 Interchange in Prince George
County; and adopted the agenda, as amended.
Vote: Unanimous
13.H.2. UPPER SWIFT CREEK TRANSPORT SYSTEM
Mr. Applegate disclosed to the Board that he had conferred with
the Commonwealth's Attorney with regard to any potential
conflict of interest he might have relative to the Upper Swift
Creek Transport System and he had been assured that, because the
issue deals with a specific route and type of sewer line, there
is no conflict of interest.
Mr. Applegate stated during the past year there have been many
public meetings, advisory committee meetings and numerous
discussions concerning exploring the possibilities of
eliminating a sewer line along Swift Creek Reservoir. He
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stated, even though there is a possible additional cost
associated with installing a pump station or force main, he did
not believe that those costs offset the potential destruction of
a water supply system.
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
amended the Wastewater Master Plan to remove the East Shore
Gravity Line Route; established and designated the Genito
Road/Old Hundred Road Pump Station Main Route as the main route
and, instructed staff to explore the necessary actions to vacate
the easement along the Swift Creek Reservoir.
Mr. Dodd voiced his support of the motion, in that he felt there
was no reason to install the sewer line under the lake. He
expressed concern for the overall County in that installation of
the sewer line would generate tremendous future development in
this particular area and he felt that future developers should
bear the expense of the additional costs for the sewer line.
Mr. Daniel stated that the ramifications, relative to the
designation of the sewer line, will be addressed at a later
time and concurred with the motion.
Mrs. Girone expressed appreciation for the assistance and
cooperation of the Advisory Committee in resolving her concerns
about this issue. She stated she felt the consultant had done a
good job and had helped her understand many of the problems,
which had assisted her in arriving at a decision. She stated
she felt not installing the sewer line in the reservoir is a
good decision, as the reservoir serves most of the people in the
County, is connected with the County-wide water system and Lake
Chesdin and any contamination in the reservoir would affect the
entire County. She stated there has been a lot of input from
many sources regarding this issue and she has attended many
meetings and been involved in many discussions, as this issue
has obtained wide-spread coverage.
Mr. Daniel concurred with the action taken by the Board.
Mr. Mayes agreed with the motion and stated that this proves,
once again, that the people collectively are smarter than
government.
Vote: Unanimous
It was generally agreed the Board would recess for two
minutes.
(2)
Reconvening:
9. RESOLUTIONS OF SPECIAL RECOGNITION
9.A. MR. MICHAEL ELLIOTT ECK, UPON ACHIEVING RANK OF EAGLE
SCOUT
On motion of the Board, the following resolution was adopted:
WHEREAS, Michael E. Eck, son of Mr. and Mrs. Robert C. Eck
of 1024 Ryder Road, has attained the rank of Eagle Scout, which
is the highest rank awarded to a young man in the Boy Scouts of
America; and
WHEREAS, Michael has been a member of Troop 981 sponsored
by Bon Air United Methodist Church in Chesterfield County,
Virginia since June, 1980; and
WHEREAS, Michael was selected to serve as a Youth Staff
Member for Trading Post Services at the 1985 National Boy Scout
Jamboree held at Fort A. P. Hill, was a Patrol Leader and a
Senior Patrol Leader, was a Historian and a Chaplain, was a
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member of the Leadership Corps, was an instructor for various
skill awards, was recently assigned as Assistant Scout Master
for the Troop and is a member of the Order of the Arrow; and
WHEREAS, Michael is a Senior at Monacan High School, is a
member of the marching band, is a member of the German Club and
is a Year Book Photographer; and
WHEREAS, growing through his experiences in Scouting,
learning the lessons of responsible citizenship and priding
himself on the great accomplishments of his County, Michael is
indeed a member of a new generation of prepared young citizens
of whom we can all be very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to
Michael E. Eck and acknowledges the good fortune of the County
to have such an outstanding young man as one of its citizens.
Vote: Unanimous
Mrs. Girone presented the executed resolution to Mr. Eck and
congratulated him on his achievements and introduced Mr. and
Mrs. Robert C. Eck, who were present.
9.B. DECLARING MARCH 8-14, 1987 AS "GIRL SCOUT WEEK"
On motion of the Board, the following resolution was adopted:
WHEREAS, the 75th Anniversary of Girl Scouting is a
celebration of vitality of the womens's largest voluntary
organization for girls; and
WHEREAS, it is a celebration of a 75 year commitment to
meeting the changing needs of girls; and
WHEREAS, it is a celebration of spirit of adventure that
challenges Girl Scouts to learn new skills, to try new
activities and to explore other cultures; and
WHEREAS, it is a celebration of Girl Scouts' gifts of
service and good citizenship to our community and neighborhood;
and
WHEREAS, it is a celebration of a bright future for young
women and for Girl Scouting; and
WHEREAS, our community has been the direct beneficiary of
the 75th year tradition.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors, hereby urges the citizens of Chesterfield
County to support the Girl Scouts in their celebration and
further declares the week of March 8-14, 1987, as "Girl Scout
Week" in Chesterfield County.
Vote: Unanimous
Mr. Daniel presented the executed resolution to Ms. Eileen
Hannah and Ms. Bernadine Pullin and expressed appreciation for
the leadership provided to young women through the Girl Scout
organization.
9.C. DECLARING APRIL 24, 1987 AS "LET FREEDOM RING DAY"
On motion of the Board, the following resolution was adopted:
WHEREAS, September 17, 1987 is the 200th Anniversary of the
signing of the United States Constitution; and
'WHEREAS, the Constitution, as ratified, embodies the ideals
of liberty under law and was designed to maintain our free
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government in perpetuity as a more perfect union and to secure
the blessings of liberty by consent of the governed; and
WHEREAS, few governments in the world have been able to
provide liberty and stability to their citizens under a written
constitution for more than a generation; and
WHEREAS, the laws adopted under this charter of freedom and
the attractive way of life resulting have drawn to our shores
citizens from every corner of the world, and provide impressive
evidence of the enlightened vision and the wisdom of the
drafters of the Constitution; and
WHEREAS, the Bicentennial offers the opportunity for the
American people to rededicate themselves to the great principles
that have formed the basis for our national strength and
prosperity; and
WHEREAS, it is timely and appropriate for us to keep in our
hearts and minds the marvelous achievements of the
Constitutional Convention in 1787, The Virginia Federation of
Women's Clubs request that their Federation Day, April 24, 1987,
be designated "LET FREEDOM RING DAY."
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors does hereby proclaim April 24, 1987, "LET
FREEDOM RING DAY" and encourages the ringing of bells throughout
the County at twelve o'clock noon to signal the celebration of
the U. S. Constitution.
Vote: Unanimous
Mr. Daniel presented the executed resolution to Mrs. Robert
Tulloh and Mrs. Foster and expressed appreciation for the
efforts of the Virginia Federation of Women's Club in conveying
the significance of the Constitution.
10. BEARINGS OF CITIZENS ON UNSCHEDU~D MATTERS OR CLAIMS
There were no hearings of citizens on unscheduled matters or
claims.
ll. DEFERRED ITEMS
ll.A. PUBLIC HEARING TO CONSIDER GUIDELINES RELATING TO EXTEN-
SION OF UTILITY LINES TO PROMOTE ECONOMIC DEVELOPMENT
Mr. Daniel stated the public hearing to consider guidelines
relating to the extension of utility lines to promote economic
development was deferred at the last meeting to allow the
Chesterfield Business Council and members of the community to
meet regarding this issue. He stated Mr. Dodd has requested an
additional deferral on this issue.
On motion of Mr. Dodd, seconded by Mr. Applegate, the Board
deferred consideration of the guidelines relating to the
extension of utility lines to promote economic development until
March 25, 1987.
Vote: Unanimous
ll.B. APPOINTMENTS-HISTORIC SITES PRESERVATION COMMITTEE
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board
appointed Mr. Carl Morris (architect) to serve on the
Preservation Committee, whose term is effective immediately and
will expire March 11, 1990.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
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appointed Mr. Zane Davis (contractor) to serve on the
Preservation Committee, whose term is effective immediately and
will expire March 11, 1990.
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board
appointed Mr. Bryan Walker (member, Chesterfield Historical
Society) to serve on the Preservation Committee, whose term is
effective immediately and will expire March 11, 1990.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
appointed Mrs. Roberta Reid (employee, State Division of
Historic Landmarks) to serve on the Preservation Committee,
whose term is effective immediately and will expire March 11,
1990.
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board
appointed Mr. Jim Daniel to serve on the Preservation Committee,
whose term is effective immediately and will expire March 11,
1990.
Vote: Unanimous
It was generally agreed to withdraw the nomination of Mrs. J.
Sol Wrenn, Jr. to serve on the Preservation Committee.
It was generally agreed to withdraw the nomination of Mr. Lewis
Martin to serve on the Preservation Committee.
Mr. Mayes made a motion to appoint Mr. I. C. Peoples to serve on
the Preservation Committee. There was no second to the motion
and the Chairman declared the motion dead for lack of a second.
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board
appointed Mr. Hampton Davis to serve on the Preservation
Committee, whose term is effective immediately and will expire
on March 11, 1990.
Vote: Unanimous
It was generally agreed to withdraw the nomination of Ms. Dale
Smith to serve on the Preservation Committee.
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board
appointed Ms. Mary Ellen Howe to serve on the Preservation
Committee, whose term is effective immediately and will expire
on March 11, 1990.
Vote: Unanimous
12. PUBLIC ~RARINGS
There were no public hearings scheduled.
13. NEW BUSINESS
13.A. SET DATE FOR PUBLIC HEARINGS FOR PROPOSED BUDGET AND TAM
ORDINANCES
On motion of Mr. Dodd, seconded by Mr. Daniel, the Board set the
date of April 1, 1987, at 7:00 p.m., for public hearings to
consider the following:
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An ordinance to establish the annual tax levy on various
classes of property for the County of Chesterfield;
An ordinance to amend the Code of the County of
Chesterfield, 1978, as amended, by amending and reenacting
Section 5-8 relating to fees for the confinement of dogs;
An ordinance to amend the Code of the County of
Chesterfield, 1978, as amended, by amending Section 8-13
and adding Sections 8-13.01, 8-13.02 and 8-13.03 relating
to proration of tangible personal property taxes;
An ordinance to amend the Code of the County of
Chesterfield, 1978, as amended, by amending and reenacting
Section 8-38 relating to the utility tax on telephone
service;
An ordinance to amend the Code of the County of
Chesterfield, 1978, as amended, by amending and reenacting
Section 14.1-19 relating to the license tax on motor
vehicles;
An ordinance to amend the Code of the County of
Chesterfield, 1978, as amended, by adding a new Article X
relating to consumer utilities tax; and
An ordinance to amend the Code of the County of
Chesterfield, 1978, as amended, by amending and reenacting
Section 6-4 relating to building and related permit fees.
Mr. Daniel stated the intent of the Board is to receive public
comment on revenue items which may be required to fund the
demands that the public is placing for services in the County.
He stated, after a detailed work session this afternoon, it
appears that the School System is in need of approximately $3.8
more than what is recommended in the County budget and it
appears that the County operations is in need of approximately
$2 more than what is recommended in the proposed County budget
by the County Administrator. He stated this does not mean the
Board of Supervisors in any way supports or suggests that they
are willing to fund those requests but they are being offered
for consideration and discussion at the public hearing.
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mr. Applegate, the Board set
the date of April 1, 1987, at 7:00 p.m., for a public hearing to
consider the proposed 1987-88 Financial Plan.
Vote: Unanimous
13.B. ADOPT ORDINANCE ON EMERGENCY BASIS AMENDING AND REENACT-
ING ARTICLE III, TITLE 8 OF THE CODE OF THE COUNTY OF
CHESTERFIELD RELATING TO FINANCE AND TAXATION AND SET
DATE FOR PUBLIC HEARING
Mr. Micas stated the Board is requested to adopt an ordinance,
on an emergency basis, to expand the income and net worth
limitations for elderly persons to claim an exemption for real
estate taxes, based on the change in the Consumer Price Index of
1.9% He stated, for this increase to be effective for the 1987
tax year, the attached ordinance should be adopted on an
emergency basis, with a public hearing scheduled for April 22,
1987.
Mr. Applegate inquired if this issue and its effects have been
taken into consideration in the preparation of the proposed
1987-88 budget. Mr. Hedrick stated it was.
In response to a question by Mr. Daniel, Mr. Micas stated, since
a new Board will commence on January 1, 1988, it will be
necessary for the new Board to adopt a similar ordinance in 1988
and, if adopted in 1988, the ordinance would automatically
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adjust the income and net worth restrictions each year, during
the four-year term of that Board.
On motion of Mr. Applegate, seconded by Mr. Dodd, the Board
adopted the following ordinance, on an emergency basis:
AN ORDINANCE TO AMEND AND REENACT ARTICLE III, TITLE 8 OF
THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, RELATING
TO FINANCE AND TAXATION BY ADDING A NEW SECTION 8-16.1
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That the Code of the County of Chesterfield, 1978, as
amended, is amended and reenacted by adding Section 8-16.1 as
follows:
Section 8-16.1 Adjustments to income and value limitations
The income~nd net worth limitations set forth in Sections
8-15 and 8-16 of the article shall be adjusted by an amount
representing the product of the previous year's limitation
figure and the previous federal fiscal year's Consumer Price
Index published by the Bureau of Labor Statistics, rounded to
the nearest $100. This same adjustment procedure shall be
performed annually for each tax year.
(2) This ordinance is adopted on an emergency basis and is
effectively immediately for the 1987 tax year.
And further, the Board set the date of April 22, 1987, at 9:00
a.m., for the public hearing.
Vote: Unanimous
13.C. TREASURER'S ITEMS
13.C.1. APPROPRIATION FOR REMITTANCE OF UNCLAIMED PROPERTY TO
THE TREASURER OF VIRGINIA
Mr. Hammer stated the State Division of Unclaimed Property
recently audited the County's compliance with the Virginia
Unclaimed Property Act and requested that $36,365.89 be remitted
to the State Treasury as unclaimed property for prior years. He
stated as a result of staff's lengthy discussions with the
Division of Unclaimed Property, the General Fund's obligation to
the State has been reduced to $19,576.81. He stated staff is
requesting approval of an appropriation, in the amount of
$19,576.81, for remittance to the Treasurer of Virginia in
compliance with the Act.
On motion of Mr. Applegate, seconded by Mr. Dodd, the Board
approved and appropriated $9,627.66 from existing and received
Miscellaneous Revenue and $9,949.15 from Fund Balance available
for appropriation in the General Fund for remittance to the
Treasurer of Virginia in compliance with the Virginia Unclaimed
Property Act, Sections 55-210.1 through 55-210.30 of the Code of
Virginia, which requires local governments and businesses to
review their records each year and report to the State Treasurer
any funds, securities outstanding checks, etc., that have been
unclaimed for a required period of time.
Mrs. McGuire stated, although the amount of funds to be remitted
was reduced, she felt these funds belong to Chesterfield County
and, even though previous attempts to change this law were
unsuccessful, staff will continue future efforts in the General
Assembly to change the law.
Vote: Unanimous
87-154
13.C.2. AUTHORIZE TEMPORARY BORROWING FOR CASH FLOW PURPOSES
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approved
and authorized the County Treasurer to borrow up to $8,000,000
from the Route 288 bond funds to provide cash flow for the
General Fund, which funds are to be borrowed only as needed and
will be repaid upon receipt of tax revenues in May-June, 1987.
(It is noted interest will be paid at the rate of 6% for the
term of the short term loan.)
Vote: Unanimous
13.D. ADJUSTMENT TO BUDGET FOR ECONOMIC DEVELOPMENT AND CON-
TRACT AUTHORIZATION
Mr. Hedrick stated staff is recommending an adjustment to the
budget for the Economic Development Department and contract
authorization with Contrade International. Mrs. Girone inquired
if funding to continue European economic development and to
extend the contract with Contrade International is included in
the proposed FY87-88 budget. Mr. Hedrick stated the transfer of
funds from the Airport Industrial Park Reserve Fund to the
Department of Economic Development is necessary for business
recruitment and to extend the contract with Contrade
International from April - June, 1987. He stated there are no
funds in the proposed 1987-88 budget to either fund European
business recruitment or continue the contract with Contrade
International.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approved
the transfer of $53,000 from the Airport Industrial Park Reserve
Fund to the Department of Economic Development for business
recruitment and authorized the County Administrator to execute
the necessary documents to extend the contract with Contrade
International from April to June 30, 1987.
Vote: Unanimous
13.E. CONSIDER APPROPRIATION FOR DRUG ABUSE SURVEY
Mr. Masden stated the Chesterfield Drug Abuse Task Force is
requesting funding in the amount of $12,000 to conduct a survey
of students in grades 6-12 to assess the prevalence and extent
of drug abuse among student populations, the types of drugs
used, when drug use was initiated, how often used, etc.
Mr. Larry Buchanan provided brief background information on the
Chesterfield Action Council/Drug Abuse Task Force and stated the
groups feel this survey is essential in accomplishing the task
mandated to them by the Board of Supervisors and should be
accomplished prior to the end of the current school term.
Mr. Applegate stated he had originally thought this issue could
be addressed during the FY87-88 budget preparation and he had
planned to request that each Board member fund a portion of this
request from their Three Cent Road Funds; however, since the
survey needs to be conducted in the spring, he recommended
approval as submitted.
On motion of Mr. Applegate, seconded by Mr. Dodd, the Board
approved and appropriated $12,000 to the Drug Abuse Task Force,
from the Fund Balance, for the purpose of conducting a survey of
students in grades 6-12, which survey is designed to assess
prevalence and extent of drug abuse among student populations,
types of drugs used, when drug use initiated, how often used,
etc.
Vote: Unanimous
Mr. Buchanan introduced Ms. Bobbie Finley and Ms. Bobbie Gerald,
members of the Drug Abuse Task Force, who were present.
87-155
13.F. CONSENT ITEMS
13.F.1. ADDITIONAL STATE REVENUES IN FY87 FOR TREASURER~ COM-
MISSIONER OF REVENUE AND SHERIFF
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
increased the fund balance by $39,045 to reflect the additional
revenues for the Treasurer and Commissioner of Revenue. (This
addition to the Fund Balance will help restore the $377,444 used
from Fund Balance so far this year); and in the Sheriff's Office
increased revenues and expenditures by $54,500 and created five
(5) jail deputy positions.
Vote: Unanimous
13.F.2. REQUEST FOR FIRE WORKS DISPLAY
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved a request for a permit by Mr. George F. Hoover to stage
a fireworks display at 2 Bellona Arsenal, on July 4, 1987, which
request is subject to approval by the Fire Department and the
County Attorney's Office.
Vote: Unanimous
13.F.3. AMENDMENT TO STATE ROAD ACCEPTANCE RESOLUTIONS
13.F.3.a. NOVEMBER 12, 1986
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Celia Crescent, Princess Margaret Place and
Lakent Lane in Runnymeade, Section "B" and a portion of Section
"A", Clover Hill District.
Upon consideration whereof, and on motion of Mrs. Girone,
seconded by Mr. Dodd, it is resolved that Celia Crescent,
Princess Margaret Place and Lakent Lane in Runnymeade, Section
"B" and a portion of Section "A", Clover Hill District, be and
they hereby are established as public roads.
And be it further resolved, that the Virginia Department of
Highways and Transportation, be and it hereby is requested to
take into the Secondary System, Celia Crescent, beginning at the
intersection with Dakins Drive, State Route 688, and Saint Joan
Avenue, State Route 3310, and going southerly 0.08 mile to the
intersection with Princess Margaret Place, then continuing
southerly 0.06 mile to the intersection with Lakent Lane, then
continuing southerly 0.07 mile to tie into proposed Celia
Crescent in Dakins Landing; Princess Margaret Place, beginning
at the intersection with Princess Margaret Court, State Route
1816, and going easterly 0.10 mile to the intersection with
Celia Crescent, then continuing easterly 0.05 mile to a
cul-de-sac; and Lakent Lane, beginning at the intersection with
Celia Crescent and going easterly 0.06 mile to tie into existing
Lakent Lane, State Route 3314.
This request is inclusive of the adjacent slope, site distance
and designated Virginia Department of Highways drainage
easements.
These roads serve 30 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50'
right-of-way for all of these roads.
These sections of Runnymeade are recorded as follows:
Section "A".
1973.
Plat Book 20, Pages 73, 74, 75 & 76, June 18,
87-156
Section "B". Plat Book 33, Pages 41 & 42, March 14, 1979.
Vote: Unanimous
13.F.3.b. DECEMBER 10, 1986
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Wadsworth Drive in Whitestone, Section 2, Clover
Hill District.
Upon consideration whereof, and on motion of Mrs. Girone,
seconded by Mr. Dodd, it is resolved that Wadsworth Drive in
Whitestone, Section 2, Clover Hill District, be and it hereby is
established as a public road.
And be it further resolved, that the Department of
Transportation, be and it hereby is requested to take into the
Secondary System, Wadsworth Drive, beginning at existing
Wadsworth Drive, State Route 2687, and going northeasterly 0.15
mile to a dead end.
This request is inclusive of the adjacent slope, site distance
and designated Department of Transportation drainage easements.
This road serves 19 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Department of Transportation a 60'
right-of-way for this road.
This section of Whitestone is recorded as follows:
Section 2. Plat Book 49, Page 60, June 6, 1985.
Vote: Unanimous
13.F.4. STATE ROAD ACCEPTANCE
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Walton Bluff Parkway, Ashbrook Landing Road,
Ashbrook Landing Terrace and Ashbrook Landing Court in Ashbrook
Landing, Midlothian District.
Upon consideration whereof, and on motion of Mrs. Girone,
seconded by Mr. Dodd, it is resolved that Walton Bluff Parkway,
Ashbrook Landing Road, Ashbrook Landing Terrace and Ashbrook
Landing Court in Ashbrook Landing, Midlothian District, be and
they hereby are established as public roads.
And be it further resolved, that the Virginia Department of
Transportation, be and it hereby is requested to take into the
Secondary System, Walton Bluff Parkway, beginning where Walton
Bluff Parkway ends in Somerville Grove and going northwesterly
0.09 mile to the intersection with Ashbrook Landing Road, then
continuing northwesterly 0.03 mile to tie into proposed Walton
Bluff Parkway in Worsham Green; Ashbrook Landing Road, beginning
at the intersection with Walton Bluff Parkway and going
northeasterly 0.04 mile to the intersection with Ashbrook
Landing Terrace, then continuing northeasterly 0.03 mile to the
intersection with Ashbrook Landing Court, then continuing
northeasterly to a temporary turnaround; Ashbrook Landing
Terrace, beginning at the intersection with Ashbrook Landing
Road and going northerly 0.09 mile to a cul-de-sac; and Ashbrook
Landing Court, beginning at the intersection with Ashbrook
Landing Road and going southerly 0.04 mile to a cul-de-sac.
This request is inclusive of the adjacent slope, sight distance
and designated Virginia Department of Transportation drainage
easements.
87-157
These roads serve 34 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Transportation a 60'
right-of-way for Walton Bluff Parkway, a 50' right-of-way for
Ashbrook Landing Road and a 40' right-of-way for Ashbrook
Landing Terrace and Ashbrook Landing Court.
Ashbrook Landing is recorded as follows:
Plat Book 47, Page 48, October 3, 1984.
Vote: Unanimous
This day the County Environmental Engilneer, in accordance with
directions from this Board, made report in writing upon his
examination of Natural Bridge Road in Shenandoah Hills, Section
C-1 and a portion of Section B, Clover Hill District.
Upon consideration whereof, and on motion of Mrs. Girone,
seconded by Mr. Dodd, it is resolved that Natural Bridge Road in
Shenandoah Hills, Section C-1 and a portion of Section B, Clover
Hill District, be and it hereby is established a public road.
And be it further resolved, that the Virginia Department of
Transportation, be and it hereby is requested to take into the
Secondary System, Natural Bridge Road, beginning at the
intersection with existing Eastman Road, State Route 2890, and
going northeasterly 0.16 mile to end in a cul-de-sac.
This request is inclusive of the adjacent slope, sight distance
and designated Virginia Department of Transportation drainage
easements.
This road serves 23 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Transportation a 50'
right-of-way for this road.
These sections of Shenandoah Hills is recorded as follows:
Section C-1. Plat Book 43, Page 50, July 6, 1983.
Section B. Plat Book 33, Page 81, May 21, 1979.
Vote: Unanimous
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Walton Bluff Parkway, Somerville Grove Terrace,
Somerville Grove Place and Somerville Grove Circle in Somerville
Grove and a portion of Cottage Mill, Midlothian District.
Upon consideration whereof, and on motion of Mrs. Girone,
seconded by Mr. Dodd, it is resolved that Walton Bluff Parkway,
Somerville Grove Terrace, Somerville Grove Place and Somerville
Grove Circle in Somerville Grove and a iportion of Cottage Mill,
Midlothian District, be and they hereby are established as
public roads.
And be it further resolved, that the Virginia Department of
Transportation, be and it hereby is requested to take into the
Secondary System, Walton Bluff Parkway, beginning at the
intersection with existing Lucks Lane, State Route 720, and
going northerly 0.05 mile to the intersection with Cottage Mill
Road, then continuing northwesterly 0.07 mile to the
intersection with Somerville Grove Terrace, then continuing
northwesterly 0.02 mile to tie into proposed Walton Bluff
Parkway in Ashbrook Landing; Somerville Grove Terrace, beginning
at~' the intersection with Walton Bluff Parkway and going
northeasterly 0.02 mile to the intersection with Somerville
Grove Place, then continuing northeasterly 0.12 mile to the
87-158
intersection with Somerville Grove Circle, then continuing
northwesterly 0.09 mile to a cul-de-sac; Somerville Grove
Terrace, beginning at the intersection with Somerville Grove
Terrace and going northerly 0.04 mile to a cul-de-sac; and
Somerville Grove Circle, beginning at the intersection with
Somerville Grove Terrace and going easterly 0.03 mile to a
cul-de-sac.
This request is inclusive of the adjacent slope sight distance
and designated Virginia Department of Transportation drainage
easements.
These roads serve 38 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Transportation a
variable 60' to 70' right-of-way for Walton Bluff Parkway, a 50'
right-of-way for Somerville Grove Terrace and Somerville Grove
Circle and a 40' right-of-way for Somerville Grove Place.
Somerville Grove is recorded as follows:
Plat Book 46, Page 74, July 19, 1984.
Cottage Mill is recorded as follows:
Plat Book 46, Pages 75 & 76, July 19, 1984.
Vote: Unanimous
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Walton Bluff Parkway, Worsham Green Terrace,
Worsham Green Place and Worsham Green Court in Worsham Green,
Midlothian District.
Upon consideration whereof, and on imotion of Mrs. Girone,
seconded by Mr. Dodd, it is resolved that Walton Bluff Parkway,
Worsham Green Terrace, Worsham Green Place and Worsham Green
Court in Worsham Green, Midlothian District, be and they hereby
are established as public roads.
And be it further resolved, that the Virginia Department of
Transportation, be and it hereby is requested to take into the
Secondary System, Walton Bluff Parkway~ beginning where Walton
Bluff Parkway ends in Ashbrook Landing and going northwesterly
0.03 mile to the intersection with Worsham Green Terrace, then
continuing northwesterly 0.10 mile to tie into proposed Walton
Bluff Parkway in Cedar Crossing, Section One; Worsham Green
Terrace, beginning at the intersection with Walton Bluff Parkway
and going northerly 0.07 mile to the intersection with Worsham
Green Place, then continuing northerly 0.05 mile to the
intersection with Worsham Green Court, then continuing northerly
0.08 mile to end in a cul-de-sac; Worsham Green Place, beginning
at the intersection with Worsham Green Terrace and going
westerly 0.04 mile to end in a cul-de-sac; and Worsham Green
Court, beginning at the intersection with Worsham Green Terrace
and going westerly 0.05 mile to end in a cul-de-sac.
This request is inclusive of the adjacent slope, sight distance
and designated Virginia Department of Transportation drainage
easements.
These roads serve 35 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Transportation a 60'
right-of-way for Walton Bluff Parkway, a 50' right-of-way for
Worsham Green Terrace and a 40" right-of-way for Worsham Green
Place and Worsham Green Court.
Worsham Green is recorded as follows:
87-159
Plat Book 50, Page 40, August 9, 1985.
Vote: Unanimous
13.G. COMMUNITY DEVELOPMENT ITEMS
13.G.1. SET PUBLIC HEARING DATE FOR ADJUSTMENT TO BUILDING AND
PLANNING FEES
On motion of Mr. Applegate, seconded by Mr. Dodd, the Board set
the date of April 1, 1987, at 7:00 p.m.~ for a public hearing to
consider an ordinance to amend the Code of the County of
Chesterfield, 1978, as amended, by amending Sections 18-11,
21-9, 21-67.9, and 21-77, relating to subdivision, zoning and
site plan review fees.
Vote: Unanimous
13.G.2. AMEND AUTHORIZATION FOR RICHMOND SBA503 CERTIFIED
DEVELOPMENT COMPANY
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
amended its action of July 9, 1986, relating to consideration of
the Chamber of Commerce Proposal for Richmond SBA503 Certified
Development Company which should be referenced as the Richmond
SBA504 Certified Development Company.
Vote: Unanimous
13.G.4. TRAFFIC SIGNAL STUDY FOR LAKEVIEW AVENUE AND BRANDERS
BRIDGE ROAD
On motion of Mr. Mayes, seconded by Mr. Applegate, the Board
adopted the following resolution:
WHEREAS, the Chesterfield County Board of Supervisors has
received requests from citizens to install a traffic signal at
the intersection of Lakeview Avenue and Branders Bridge Road.
NOW, THEREFORE, BE IT RESOLVED, that the Virginia
Department of Transportation is requested to perform a traffic
signal study at this intersection and install a signal if
warranted.
Vote: Unanimous
13.G.5. SURFACE TREATMENT OF BLITHE ROAD AND LIVELY STREET
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approved
and appropriated $3,000 from the Bermuda District Three Cent
Road Fund to perform minor repairs to Blithe Road and Lively
Street; and further, the Board adopted the following resolution:
WHEREAS, the right-of-way for Blithe Road and Lively Street
was dedicated to Chesterfield County in January, 1975; and
WHEREAS, the original developer of Shady Acres, Section 1
is no longer involved in the development.
NOW, THEREFORE, BE IT RESOLVED, that the Virginia
Department of Transportation is requested to surface treat
Blithe Road and Lively Street so that they can be accepted into
the state system of highways, the cost of the surface treatment
not to exceed $3,000.
Vote: Unanimous
Mr. Dodd called the Board's attention to this 4particular area,
as it will relate to matters to be brought before the Board for
consideration in the near future.
87-160
13.G.6. FIVE FORKS INTERSECTION TRAFFIC CONTROL
Mr. Sale stated Mr. Mayes has requested Board approval to
continue the Police Department traffic control at the Five Forks
intersection until a light can be erected or the completion of
Route 288, whichever occurs first.
Mr. Daniel inquired if the request were for the remainder of the
budget year or until Route 288 is completed. Mr. Sale stated
the request addresses an appropriation for the remainder of this
budget year. Mr. Hedrick stated funding for this item is not
included in the proposed 1987-88 Budget, but the item is on the
critical needs list.
Mr. Mayes moved approval of the request to direct staff to
continue traffic control at Five Forks intersection and
appropriated $4,600 from the General Fund Fund Balance for the
remainder of 1986-87.
Mr. Dodd stated he had originally voted against the program,
however, he felt it should be continued for the remainder of the
fiscal year. He seconded Mr. Mayes motion. Mrs. Girone stated
she did not feel the program needed to be continued any longer,
as the point has been made with the voters.
Mr. Mayes stated information received from his constituency
indicates there is a desire to have the program continued. He
stated he feels these residents have a right to be able to merge
into traffic without the fear of jeopardizing their safety.
Mr. Applegate stated he concurred with the need for the
continued traffic control at the intersection; however, he felt
it would not be fair to expect the remaining districts to
participate in the funding of this program, since the Matoaca
and Clover Hill Magisterial Districts are the ones primarily
affected by this action. He suggested an amendment to equally
split the appropriation of $4,600 between the Matoaca and Clover
Hill Districts' Three Cent Road Funds.
Mr. Mayes amended his motion to continue the traffic control at
Five Forks, with the appropriation of $4,600 to be expended
equally ($2,300 each) from the Matoaca and Clover Hill
Districts' Three Cent Road Funds. Mr. Dodd seconded the amended
motion.
Vote: Unanimous
13.G.7. STREET LIGHT INSTALLATION COST APPROVALS
Mr. Dodd expressed concern relative to the length of time it
takes to get street lights installed. Mr. Hedrick stated he has
received assurances from Virginia Power that efforts will be
made to expedite the schedule for installing street lights. Mr.
Daniel stated there is a very serious problem concerning street
light installation costs, as the demands from existing
subdivisions are increasing and the costs of handling the
installations are tremendously expensive.
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board
approved the street light installation costs at the following
locations, with funds to be expended from the District Street
Light Funds as indicated:
Intersection of Seti Court and Cogbill Road, in the amount
of $257.24, to be expended from the Dale District Three
Cent Road Funds;
Intersection of Omo Road and Lothaire Ct., in the amount of
$230.24, to be expended from the Dale District Three Cent
Road Funds;
3. Intersection of Branders Bridge Road and Temple Avenue, in
87-161
the amount of $1,064.00, to be expended from the Matoaca
District Street Light Funds;
Intersection of Temple Avenue and Varanda Lane, in the
amount of $1,136.00, to be expended from the Matoaca
District Street Light Funds;
Intersection of Colonnade Drive and Temple Avenue, in the
amount of $835.00, to be expended from the Matoaca District
Street Light Funds; and
Intersection of Barberry Lane and Barberry Court, in the
amount of $1,116.00, to be expended from the Bermuda
District Street Light Funds.
Vote: Unanimous
13.G.8. STREET LIGHT REQUESTS
On motion of Mr. Daniel, seconded by Mr. DOdd, the Board
approved the installation of street lights at the following
locations, with funds to be expended from the District Street
Light Funds as indicated:
2.
3.
4.
5.
6.
7.
Vote:
3518 Luckylee Crescent, Bermuda District;
6100 Keydet Court, Bermuda District;
Bonnie Brae Road and Burnham Road, Dale District;
Bonnie Brae Road and Bonnie Brae Court, Dale District;
At the end of cul-de-sac, Bonnie Brae Court, Dale District;
Edinger Road and Stornoway Drive, Dale District; and
Falstone Road and Hopkins Road, Dale District.
Unanimous
13.H. UTILITIES ITEMS
13.H.1. PUBLIC HEARING TO CONSIDER RENTAL OF COUNTY OWNED
PROPERTY AT 3761 COLLIER HILL ROAD
Mr. Sale stated this date and time had been advertised for a
public hearing to consider rental of County owned property at
3761 Collier Hill Road.
There was no opposition present.
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board
approved the lease of County owned property, located at 3761
Collier Hill Road on the Falling Creek Reservoir, to Michael E.
and Robin Watko for an annual rent of $4,980.
Vote: Unanimous
13.H.3. CONSENT ITEMS
13.H.3.a. AWARD CONTRACT FOR SWIFT CREEK WATER FILTRATION
PLANT
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
approved and authorized the County Administrator to execute the
necessary documents awarding contract W86-149C, for installation
of an alum/polymer storage tank and related pumping facilities,
to the low bidder, Tipton Construction Company, in the amount of
$73,686, which funds were previously appropriated.
Vote: Unanimous
87-162
13.H.3.b. AWARD CONTRACT FOR WATER LINES ON BOONES TRAIL ROAD
AND FORDHAM ROAD
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
approved and authorized the County Administrator to execute the
necessary documents awarding contract W86-109B, for construction
of a water line on Boones Trail Road and Fordham Road, to the
low bidder, Hamner Gay Construction Company, in the amount of
$67,646.75, with funds for engineering services appropriated in
the 1986-87 Capital Improvement Budget; and appropriated and
transferred additional funding in the amount of $55,000 from
5H-5835-700R (Contingency) to 5H-5835-6A9R for construction.
(It is noted previously appropriated funding for construction in
the proposed 1987-88 Capital Improvement Budget will be
deleted.)
Vote: Unanimous
13.H.3.c. AWARD CONTRACT FOR IMPROVEMENTS TO BAILEY BRIDGE
PUMPING STATION
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
approved and authorized the County Administrator to execute the
necessary documents awarding contract S85-97C/7(8)597R, for the
construction of improvements to the Baileys Bridge Pumping
Station, to the low bidder, Key-Tech, Inc., in the amount of
$419,546. (It is noted that $515,000 has previously been
appropriated from fund 5P-5835-597R for this project.)
Vote: Unanimous
13.H.3.d. AWARD CONTRACT FOR IMPROVEMENTS AT ENON AND BELLWOOD
LAGOONS AND DEMOLITION OF POCOSHAM PUMP STATION
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
approved and authorized the County Administrator to execute the
necessary documents awarding contract S86-121C-74C-68C, for
sewer improvements at the Enon and Bellwood Lagoons and for
demolition of the Pocosham Pump Station, to the low bidder, T &
E Construction Company, in the amount of $67,000. (It is noted
funds were previously appropriated in the 1986-87 Capital
Improvement Budget.)
Vote: Unanimous
13.H.3.e. CONSIDER PURCHASE OF PROPERTY FOR ROBIOUS FIRE STA-
TION
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
approved and authorized the County Administrator to execute the
necessary documents for the contract for purchase of an
additional 1.537 acres from Mary H. Rinehart and others at the
intersection of Robious Crossing Drive and proposed Belgrade
Parkway, for the Robious Fire Station, in the amount of $46,110;
execute a deed of dedication accepting, on behalf of the County,
the conveyance of the additional property. It is noted that
funding for this purchase is available from the Fire Station
Bond Fund. (A copy of the plat is filed with the papers of this
Board.)
Vote: Unanimous
13.H.3.f. REQUEST TO ENCROACH ON COUNTY EASEMENT BY MR. ROBERT
T. SANDERSON, STANMORE COURT
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
approved and authorized the request by Mr. Robert T. Sanderson
at 9410 Stanmore Court for the encroachment of the corner of the
garage in the sewer easement across Lot 19, Block Z, Shenandoah,
87-163
Section B, with the understanding that it will not encroach
greater than 2.5 feet inside the easement.
Vote: Unanimous
13.H.3.~. DEED OF DEDICATION ALONG WOODPECKER ROAD FROM MR.
AND MRS. J. ROYALL ROBERTSON
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
approved and authorized the County Administrator to execute a
deed of dedication accepting, on behalf of the County, the
conveyance of a 30' strip of land along Woodpecker Road from J.
Royall Robertson and Gladys M. Robertson. (A copy of the plat
is filed with the papers of this Board.)
Vote: Unanimous
13.H.3.h. DEED OF DEDICATION ALONG REEDY BRANCH ROAD FROM MR.
GERALD D. WOOLRIDGE
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
approved and authorized the County Administrator to execute a
deed of dedication accepting, on behalf of the County, the
conveyance of a 30' strip of land along Reedy Branch Road (Route
635) from Gerald D. Woolridge. (A copy of the plat is filed
with the papers of this Board.)
Vote: Unanimous
13.H.4. REPORTS
Mr. Welchons presented the Board with a report on the developer
water and sewer contracts executed by the County Administrator.
13.I. REPORTS
Mr. Hedrick presented the Board with a status report on the
General Fund Contingency Account, General Fund Balance, Road
Reserve Funds, District Road and Street Light Funds, Lease
Purchases and School Literary Loans.
Mr. Hedrick stated the Virginia Department of Transportation has
formally notified the County of the acceptance of the following
streets into the State Secondary Road System:
ADDITIONS
LENGTH
NORTH POINT SUBDIVISION
Route 3213 (North Point Road) - From Route 3200 to a
southeast cul-de-sac
0.16 mi.
Route 3214 (North Point Court) - From Route 3213 to
a southwest cul-de-sac
0.04 mi.
SAGEWOOD SUBDIVISION - SECTION 1
Route 2972 (Sagewood Road) - From Route 2973 to
Route 3218
0.09 mi.
ROCKPORT LANDING & BAYPORT LANDING
Route 3200 (Harbour Point Landing) - From Route 3211
to Route 3215
Route 3215 (Bayport Landing Road) - From Route 3200
to a northeast cul-de-sac
0.40 mi.
0.13 mi.
87-164
ADDITIONS
ROCKPORT LANDING & BAYPORT LANDING (continued)
Route 3216 (Bayport Landing Terrace) - From Route
3215 to a southwest cul-de-sac
Route 3217 (Bayport Landing Court) - From Route 3216
to a southeast cul-de-sac
OAK RUN SUBDIVISION - SECTION 1
Route 2881 (Hawkbill Road) - From 0.04 mile north of
Route 2882 to Route 2883
Route 2883 (Talon Lane) - From 0.10 mile north of
Route 2880 to 0.03 mile north of Route 2889
Route 2878 (Alms Lane) - From Route 2883 to 0.03
mile west of Route 2883
Route 2896 (Hawkbill Circle) - From Route 2881 to
an east cul-de-sac
Route 2899 (Peregrine Road) - From Route 637 to
Route 2883
SAGEWOOD SUBDIVISION - SECTION II
Route 3218 - (Sagewood Terrace) - From Route 2972
to Route 3219
Route 3219 - (Sagewood Trace) - From 0.06 mile
northeast of Route 3218 to 0.04 mile southwest of
Route 3218
TWIN RIDGE CONDOMINIUMS - PHASE 1
Route 876 (Twin Ridge Lane) - From Route 678 to
0.03 mile northwest of Route 678
STONEHENGE - SECTION 1
Route 2572 (Blakeston Drive) - From Route 2573 to
Route 2630
Route 2630 (Blakeston Court) - From 0.03 mile
northeast of Route 2572 to 0.03 mile southwest of
Route 2572
PLUM CREEK SUBDIVISON - SECTION 1
Route 3590 (South Ridge Drive) - From Route 604 to
0.01 mile north of Route 3591
Route 3591 (Duck River Road) - From Route 3590 to
0.09 mile east of Route 3592
Route 3592 (Duck River Court) - From Route 3591
to a north cul-de-sac
IRONGATE SQUARE BUSINESS PARK
Route 3023 (Irongate Square) - From Route 3025 to a
south cul-de-sac
87-165
LENGTH
0.15 mi.
0.04 mi.
0.13 mi.
0.21 mi.
0.03 mi.
0.08 mi.
0.17 mi.
0.05 mi.
0.10 mi.
0.03 mi.
0.22 mi.
0.06 mi.
0.04 mi.
0.15 mi.
0.16 mi.
0.09 mi.
ADDITIONS
KINGSLAND COMMERCIAL PARK
Route 851 (Metro Court) - From Route 1626 to a north
cul-de-sac
LENGTH
0.11 mi.
HUNTERS GREEN - SECTION A
Route 1363 (White Fawn Drive) - From Route 602 to a
north cul-de-sac
0.29 mi.
SALEM WOODS SUBDIVISION - SECTION E
Route 3700 (Aberdare Drive) - From Route 642
to Route 3704
Route 3701 (Fenestra Circle) - From Route 3700
to a north cul-de-sac
Route 3702 (Ladue Court) - From Route 3700 to
a north cul-de-sac
Route 3703 (Hyth Place) - From Route 3700 to a
north cul-de-sac
Route 3704 (Chipping Drive) - From Route 3700 to
0.07 mile north of Route 3700
0.22 mi.
0.06 mi.
0.06 mi.
0.05 mi.
0.07 mi.
14. ADJOUP4~MENT
On motion of Mr. Applegate, seconded by Mr. Dodd, the Board
adjourned at 8:20 p.m. (EST) until 5:00 p.m. (EST) on March 18,
1987.
Vote: Unanimous
Ri~d'f.. Hedrick
county Administrator
Harry G. Daniel
Chairman
87-166