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04-08-1987 Minutes~A~D Of' SUPRR~ISOR~ April 8, 1987 Supervisors in Attendance: Mr. Harry G. Daniel, Chairman Mr. Jesse J. Mayes, Vice Chairman Mr. G. H. Applegate Mr. R. Garland Dodd Mrs. Joan Girone Mr. Richard L. Hedrick County Administrator Staff in Attendance: Mr. Stanley Balderson, Dir., Econ. Develop. Mr. Ed Beck, Asst. Dir. of Utilities Mrs. Doris DeHart, Legislative Coord. Mrs. Joan Dolezal, Clerk to the Board Chief Robert Eanes, Fire Department Mr. James Gillentine, Nursing Home Admin. Mr. Bradford S. Hammer, Asst. Co. Admin. Ms. Alice Heffner, Youth Svcs. Coord. Mr. Robert Hodder, Building Official Mr. William Howell, Dir., Gen. Services Mr. Thomas Jacobson, Dir. of Planning Dr. Burt Lowe, Dir., Mental Health/Retard. Mr. Robert Masden, Asst. Co. Admin. for Human Services Mr. Richard McElfish, Dir. of Env. Eng. Mr. R. J. McCracken, Transp. Director Mr. Steve Micas, Co. Attorney Mrs. Pauline Mitchell, Dir. of News/Info. Services Col. Joseph Pittman, Chief of Police Mr. Lane Ramsey, Asst. Co. Admin. for Budget and Staffing Mr. Richard Sale, Asst. Co. Admin. for Development Ms. Jean Smith, Dir. of Social Services Mr. M. D. Stith, Jr., Dir. of Parks & Rec. Mr. David Welchons, Dir. of Utilities Mr. Frederick Willis, Dir. of Human Resources Management Mr. Daniel called the meeting to order at 12:15 p.m. (EDST) in in the Administration Building Conference Room (Room 502). 1. & 2. LUNCH & WORK SESSION - UTILITY MANAGEMENT STUDY Mr. Daniel stated the purpose of the work session was to discuss the ramifications of the Utility Management Study. 87-239 Mr. Hedrick stated the Board had been presented with a copy of the Utilities Management Study as well as other background information and staff would be presenting a brief overview of the study and answer questions. He stated the major reason for the study was that the Utilities Department has grown over the years and has basically been a department that has been reacting and responding to the growth of the County but the environment in which the department has had to function has changed. He stated in order to accommodate these changes it is sary to reassess the department's organizational functions, structure, etc. Mr. Sale presented a brief overview of the management study as it related to the Utility System and Utilities Department's contributions to the growth over the past decade; the change in the characteristics of the County that has placed increased demands in the Utility Department which have strained existing procedures and processes designed to support a smaller operation and have taxed the capacity of the Department's management and professional staff; organizational, operational and procedural improvements which must be implemented if the Department is to support the needs of the County in an efficient and effective manner; etc. Mr. Welchons explained the study's recommendations which included the addition of an Assistant Director of Finance and Administration, the reorganization of the Engineering Division, the implementation of a new (or improved) utility billing and customer information system; a reduction in meter reading labor costs; the implementation of an improved work management system in Operations and Maintenance to improve workforce productivity; the development of a Department data processing plan; and the increased management role by the director; etc. Discussion and questions ensued relative to the need for additional staff; if additional staff would eliminate the need for developers to meet with staff separately to resolve water, sewer, right-of-way issues; how to deal with the disposition of solid waste; whether or not existing Planning staff could be utilized to coordinate Utility planning rather than establishing additional positions in the Utilities Department; the need for pertinent utility information and maps to be presented in conjunction with zoning requests; what type fee adjustments, if any, could be made for smaller developers; the amount of time involved to process development requests; the need for a mechanism whereby Utilities staff can convey information relative to future potential development to the Economic Development Department to prevent the loss of that development within the County; the feasibility of the team management concept to better manage the department; etc. It was generally agreed the Board would recess for five (5) minutes. Reconvening: ]. WORK SESSION - BUDGET ISSUES Mr. Daniel stated he realized there is a lot of divergence on the thought process on the budget issues; however, he hoped that there would be a consensus by the end of the work session. Mr. Applegate stated he felt that, if any Board member has an changes to the proposed budget, revenues and/or expenditures should be identified. Mr. Daniel suggested that the Board use the County Administra- tor's budget as the model for discussion, with additions, 87-240 deletions, etc., to be itemized so there will be an indication as to the Board's direction on these issues. Mr. Mayes stated he felt the Board should establish constants based on the $12.7 million. He expressed concern about the School System receiving $8 million and if the 10% teacher salary increase as mandated by the State should be included; the remainder of the revenue for the rest of the Administra- tion, the MVS System for Data Processing, which is felt was a critical need; etc. Mr. Applegate stated there were critical needs which could be funded from revenues generated by the proposed Consumer Utility Taxes and Proration, if adopted; the MVS system ($330,000); positions for the Police Department ($367,000); the DARE Program ($180,000); the replacement of the Communications Center floor ($50,000); two positions for Fire Department Administration ($35,000 and $34,000 respectively) and seven firefighter positions ($175,000) to be distributed between Matoaca and Midlothian Fire Stations; and funding for the Dispatchers ($124,000). He stated, with respect to Donations, he recommended no new programs and that the contributions remain at the same level of funding as last year with the exception of those recommended that were one time commitments ($273,000 or $261,000). There was discussion to reduce the Contingency to $100,000 and move the balance into the General Fund ($150,000). Mrs. Girone stated Safety Town is in a bad state of disrepair and the funding for the police officers comes out of the Police Budget and the Safety Town Commission feels the money realized from the Division of Motor Vehicles ($70,000), which currently goes into the General Fund, should be devoted to the programs of the Safety Commission and the maintenance of Safety Town. She stated she wished to defer the issue, which is on the Board agenda for this evening, for sixty days to allow the Commission to come before the Board with a presentation/justification as to its needs. She stated there are a multitude of programs that are needed in the County that are not being done - there is a Commission that has no money to do anything and there are programs they could administer from the funding available from DMV ($70,000). Mr. Daniel stated he could support additional funding in the amount of $20,000 for Safety Town. Mr. Dodd stated he felt the annual operating cost of $82,500 for the Group Home should be taken from the existing budget, based on new information received as to additional revenues that are available. Mr. Masden stated the representatives on that Board feel very strongly that additional beds are needed but when they reported to the Board they had not explored all the contingencies. He stated they will live within the proposed budget and keep the Chester Home open although it is in disrepair and the landlord does not want to repair it. Mr. Applegate suggested the use of CIP funds for the repairs. Mr. Masden stated the home will open on schedule in July 1987 with funds from Section 8 to pay for the mortgage and renovation, funds for furnishing ($31,000) will be solicited and staff funding ($70,000) will be absorbed within the budget. There was further discussion and it was suggested that $50,000 in funding be appropriated to be used only on demand. Mr. Hedrick suggested that painting of the Chester Home, and other maintenance improvements, if necessary, be included in the General Services buildings and grounds maintenance operation. Mr. Applegate stated he felt the new pay for performance plan contains inequities. He stated he felt the principal of paying staff an increase on their anniversary date versus paying the cost of living on July 1 and merit on anniversary date penalizes some people. He stated if the Board is to implement the program he feels it is incumbent upon the Board to ensure 87-241 that the program is fair. He suggested increasing license fees from the current $20.00 rate to $23.00 and set the rate on 4,000 to 6,000 pound vehicles from its current rate of $20.00 to $28.00; which would generate approximately half the amount needed to give the 8% increase to all staff on July 1. Mr. Mayes stated a pay for performance plan should be structured and the Board should have an opportunity to review it, as well as a model which would indicate how the program would function. The Board indicated support of the concept of the plan provided it was fair to all employees, that it be based on performance, that managers properly implement it, etc. Mr. Daniel stated he felt the Board is uncomfortable in understanding exactly what is being presented with respect to implementing this program and that the issue needs further review and study. There was further discussion regarding the length of time it would take for staff to receive an increase, depending upon the individual anniversary date; how much funding it would require to pay an 8% salary increase for all staff on July 1, 1987; the impact of implementing pay for performance, based on anniver- sary dates, on take home pay particularly when insurance rates increase as they do yearly; the options available; the percentage rates of private sector salary increases (contracts) versus those of local government; whether or not there should be an increase in total revenues to fund salary increases; employees who would be penalized by implementing the pay for performance plan based on anniversary dates; etc. Mr. Hedrick stated the options available are: the current plan provides that all staff receives a 1-1/2% cost of living increase on July 1 and a 5% merit increase on their anniversary date, if the evaluation is satisfactory; 2.) the proposed plan would provide an 8% increase on the employee's anniversary date (3% cost of living and 5% merit increase, if the employee has a satisfactory evaluation); and 3). the proposed recommendation is to implement pay for performance but move all anniversary dates within the dollars available and if this is done then it goes to 4% total across the board on July 1. There was concern expressed that some employees will receive increases in July and others that will have to wait twelve months; the trade off being that by going to anniversary dates staff would earn up to an 8% increase as opposed to receiving 6.5%; that in the long term employees would benefit more in terms of finances; etc. Mrs. Girone stated a model should be devised, indicating all the options, and presented to staff so they can obtain a better understanding of the proposal. Mr. Dodd stated he was aware that local private industries recently signed contracts for only 4% salary increases a year over the next three years. Mr. Hedrick stated staff derived its figures from completing a marketing analysis of the private and public section and government is in a catch-up mode. Mr. Daniel stated if we stay with the budgeted amount there are several options available to Administration and prior to July 1 there is sufficient time to debate, discuss and/or change those options, if the Board decides to change the actual pay plan. He stated there is a mechanism by which adjustments can be made, if necessary, at a later date. Mrs. Girone stated she felt that the budget should include the imposition of the once a month trash collection fee which would generate approximately $315,000. There was discussion that some customers will drop the service; that this factor was considered when the amount of revenue was determined; the service would be by subscription; cost would be approximately $40 per year; etc. Mr. Micas stated adoption of such a program 87-242 could be accomplished by resolution. Mrs. Girone stated that, if the trend is to go to a fee system, then she felt the citizens who call the County to pick up trash should pay for the service. She stated she did not support the proposed consumer utilities tax but would support the proration. Mrs. Girone stated on her list she would like to fund the Stella Court Group Home ($101,000) with $25,000 of that funding to be allocated to the Chester Home but with the understanding a statement is provided from the Community Services Board, signed by every member, indicating they understand that when they initiate a program they are responsible for it. She stated she felt it inexcusable that clients are living in the Chester Home with it in the state of disrepair that exists and that it is not maintained as a home; that it is inexcusable that this Board was put through all those choices last year for a site for the group home and when they finally came up with Stella Court and, even though they work within a $2 million budget, did not fund the home for which they obtained State funding to refurbish. Mrs. Girone stated she regretted that the Board did not become involved in the departments to see if the Board could have cut or eliminated expenditures or managed better because she felt the basic problem is that the Board has not done this and needs to. She stated she supported the County Administrator's proposed budget which includes increases in the landfill tipping fees, dog boarding fees, building permit and zoning fees and 9-1-1 fees; the once a month trash pick up fee; and proration. She stated she would like to spend those additional funds for the expanded DARE Program ($180,000); additional funds ($367,000) for the Police; Safety Town ($70,000) which is the DMV income; the Group Home ($126,000); and the Hazardous Waste Collection Day Program ($40,000). Mr. Mayes stated he felt the budget should include that the existing leaf pick up service be self-sustaining ($372,000); that the leaf/trash/other refuse be picked up on a twice a month basis, with a fee, distributed over the County and the money be collected through utilities. He stated he felt that if the General Fund, which taxes everybody, is going to pay for picking up leaves, which only concerns a portion of the County, then the same should be done for trash pick up and collected through the same procedures as the utilities revenues. Mr. Mayes stated he supported the County Administrator's proposed budget, which included increases in the landfill tipping fees, dog boarding fees, building permit and zoning fees and the 9-1-1 fees. He stated he felt the County should live within the $12.7 million increase in resources and that managers should come to the aid of their County. Mr. Dodd stated he supported the original list. Mr. Applegate stated he wished to amend his list to increase funding for the Group Home by an additional $50,000 for a total of $100,000, as he is concerned it will not be possible to start operations and furnish the home. Mr. Daniel stated he had understood Mr. Masden to state that it would take approximately $101,900 to start up the Stella Court Group Home with $31,000 needed for furnishings which will be raised from the private sector, $70,000 for staffing to be absorbed from the existing budget. He stated the Board, in order to provide for unforeseen circumstances, agreed to offer $50,000 funding to be used on demand, upon review and if all else fails. Mr. Applegate asked where was the proposed request from the Drug Abuse Task Force. Mrs. Girone questioned if all the drug abuse programs have been consolidated and/or coordinated. Mr. Hedrick stated staff has not had the opportunity to review indepth the various drug abuse programs to determine how to consolidate/coordinate them. He stated the Drug Abuse Task Force also indicated one of its primary objectives in the upcoming year would be to review all the drug abuse programs 87-243 for the purpose of consolidation/coordination. Mr. Applegate stated he was referring the the Task Force's budget request. Mr. Ramsey stated staff did not receive it. Mr. Applegate stated, in addition to previous statements, he could support the additional $2 million for the schools. He stated he would support the Consumer Utility Tax and Proration; funding for the MVS System ($330,000); the Police ($367,000); the DARE Program ($180,000); the Communications Center floor ($50,000); staff for the Fire Department ($69,000); firefighters for Matoaca Fire Station ($175,000); Donations ($105,000); Dispatchers ($176,000); reduce the Contingency from $250,000 to $100,000 and rather than transfer the $150,000 to the General Fund, use that $150,000 to support the Group Home ($50,000), the Drug Abuse Task Force ($100,000). Mr. Dodd reiterated his support of the original list with no changes. He stated he felt the point had been made concerning the group home and that $100,000 was a lot of money to fund to the Drug Abuse Task Force until indications are made as to where it will be spent. Mr. Applegate stated that, if additional counselors for the high schools cannot be supported, then the Drug Abuse Task Force needs some additional funding to execute their program. It was suggested that $25,000 be allocated at the present time and a determination as to additional needs could be made at a later time after the program is operational. Mr. Daniel suggested that the proposal be amended to include the original revenues/expenditures with the Contingency being $150,000; the Drug Abuse Task Force being $25,000; and the Fund Balance being $125,000. Mr. Daniel stated he felt everyone had offered many thoughts on schools for this year but until he talked with his school board representatives and some concerned mothers, he was not aware of the impact of special education funding requirements on the school budget. He stated the majority of this funding is provided from local revenues, not from State and Federal sources. He stated he was not certain that an additional $2 million would be sufficient but it would relieve the crunch. He stated he would support proration because it is needed, provided no new employees are hired to implement the system and are based on as-needed basis; the MVS system is a desperate need; the remainder of addback items are nominal in nature; and he feels like he could vote for the budget as presented with modifications (but without the trash collection fee). He requested that staff provide the Board with copies of the information that has been outlined by each supervisor during the work session for their further perusal. Mr. Mayes stated he could not agree with the additional funding of the school budget based on just the element of special education requirements. He stated he felt that every element within the available $12.7 million should bear part of the burden of the lack of funds. Mr. Daniel stated that allocating an additional $2 million in revenue to the school system, out of the proposed $3.5 million generated in new money, would still keep funding ratio within the 55% to 57% range. He stated the Board has attempted to address issues for the general County budget, has tried to make the distribution as equitable as possible, it would not be possible to address the needs without adjustments in revenues. 4. WORK SESSION - PLANNING ISSUES It was generally agreed to defer consideration of Planning issues until a later date. It was generally agreed the Board would recess for five (5) minutes. 87-244 Reconvening: 16.J. EXECUTIVE SESSION On motion of Mr. Daniel, seconded by Mr. Applegate, the Board suspended its rules to have an Executive Session to discuss personnel matters, pursuant to Section 2.1-344(a) (1) of the Code of Virginia, 1950, as amended. Vote: Unanimous On motion of Mr. Daniel, seconded by Mr. Applegate, the Board went into Executive Session to discuss personnel matters, pursuant to Section 2.1-344 (a) (1) of the Code of Virginia, 1950, as amended. Vote: Unanimous Reconvening: 5. DINNER The Board recessed to travel to Bella Italia Restaurant for dinner. Reconvening: Mr. Daniel called the meeting to order at 7:00 p.m. (EDST). 6. INVOCATION Mr. Daniel introduced Deputy Sheriff O. C. Graves, Sergeant At Arms, who gave the invocation. 7. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF The Pledge of Allegiance to the Flag of the United States of America was recited. 8. APPROVAL OF MINUTES On motion of Mr. Dodd, seconded by Mrs. Girone, the Board approved the minutes of March 25, 1987, as submitted. Vote: Unanimous 9. COUNTY ADMINISTRATOR'S COMMENTS Mr. Hedrick introduced Chief Eanes who commented briefly about the cooperative working relationship that the County enjoys with local industry, such as the E.I. deNemours DuPont Company. He stated a recently released issue of the DuPont Annual Report 1986 contained bylines about the Chesterfield Fire Department 87-245 and a full color photo of Chesterfield Fire Unit #147 in front of the Dutch Gap Fire Station. Mr. Hedrick stated the March/April, 1987 issue of the Richmond International Airport Byrd News contained an article on Mr. Applegate, who is currently serving as Chairman of the Capital Region Airport Commission (CRAC). He stated the CRAC Profile article is designed to provide Byrd News readers added insight on the members who comprise the Airport Commission. Mr. Daniel stated Mr. Applegate's leadership has been most influential in the overall development of the Airport program and he felt the County's decision to participate in this regional program has been most beneficial. Mr. Hedrick submitted a letter of resignation as County Administrator to the Board effective at the close of business this evening. He stated he had enjoyed his years of service to the County and reflected on the many accomplishments with a great deal of pride. He stated, in accordance with the request of the Board of Supervisors, he would be available for assistance during the transition period. On motion of the Board, Mr. Hedrick's letter of resignation was accepted effective at the close of the April 8, 1987 meeting. Vote: Unanimous Mr. Daniel, on behalf of the Board, wished Mr. Hedrick success in his professional career endeavors and stated the Board stands available to assist him in any way possible. He stated during Mr. Hedrick's service as Assistant County Administrator and County Administrator the County progressed significantly and the accomplishments of those efforts are deeply acknowledged. On motion of the Board, Mr. Lane B. Ramsey, Assistant County Administrator for Budget and Staffing, was appointed as Acting County Administrator, effective at the close of the April 8, 1987 meeting. Vote: Unanimous 10. BOARD COMMITTEE REPORTS Mrs. Girone reported that the Virginia Department of Transpor- tation (VDOT) conducted its two public informational meetings at Midlothian Middle School on April 6 and 7, 1987, concerning the proposed Route 288 project. She stated the presentation was informative and it is anticipated that at this time next year the exact location of the proposed Route 288 corridor will be known. Mr. Applegate reported that enplanements at the Richmond International Airport have increased 10.8% year-to-date; a new contract for limousine service was awarded to Thalhimers Transportation Company; it is anticipated the upper level of the Airport will be completed by July, 1987; and the entire renovation will be completed by the end of the year. 11. REQUESTS TO POSTPONE ACTION, EMERGENCY ADDITIONS OR CtIANGES IN TIlE ORDER OF PRESENTATION On motion of Mr. Dodd, seconded by Mr. Mayes, the Board deferred Item 14.B., Position Authorization in Accordance with Utilities Department Management Study, until April 22, 1987; indefinitely deferred Item 16.B., Financial Policy for Use of Defensive Driving Class Revenues for Safety Town and Accident Prevention Purposes; moved Item 16.E.7., Award of Auditing Services, out of sequence to be considered separately from the Consent Items and changed the agenda paper number to Item 87-246 16.I., Award of Auditing Services; and adopted the agenda, as amended. Vote: Unanimous 12. RESOLUTIONS OF SPECIAL RECOGNITION 12.A. MR. GEORGE D. EKSTROM, UPON RECEIVING RANK OF EAGLE SCOUT On motion of the Board, the following resolution was adopted: WHEREAS, George D. Ekstrom, son of Mr. and Mrs. Fred Ekstrom of 11320 Wild Turkey Run, has attained the rank of Eagle Scout, which is the highest rank awarded to a young man in the Boy Scouts of America; and WHEREAS, George has been a member of Troop 135 sponsored by Oak Lawn Baptist Church in Chesterfield County, Virginia since March, 1984; and WHEREAS, George was the Troop's first Patrol Leader and is the Bugler for which he has played at numerous scouting events, was in the first year group to go through Challenging Outdoor Physical Encounter project, is a Junior Assistant Scoutmaster, is a Brotherhood Member in the Order of the Arrow and received the Youth Leadership Award in 1985; and WHEREAS, George is a Junior at Matoaca High School where he actively participates in wrestling and weight lifting; and WHEREAS, Growing through his experiences in Scouting, learning the lessons of responsible citizenship and priding himself on the great accomplishments of his County, George is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to George D. Ekstrom and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Vote: Unanimous Mr. Mayes presented the executed resolution to Mr. Ekstrom and congratulated him on his achievements. He introduced Mr. and Mrs. Fred Ekstrom and members of the family who were present. 12.B. DECLARING APRIL 26-MAY 3, 1987 AS "AMERICAN HOME WEEK" On motion of the Board, the following resolution was adopted: WHEREAS, Because Americans enjoy more political and economic freedom than any other people on earth, this great nation is known the world over as the land of liberty; and WHEREAS, Of all the rights we have, one of the most precious is the right of each citizen to own, use, or transfer real property as he or she sees fit, so long as the rights of others are not infringed upon; and WHEREAS, We must guard against taking for granted the rights that come with home ownership. Owning one's home and preserving these rights foster democracy because it disperses individual decision-making that collectively affects the well-being of our community; such ownership requires that people save not only for their own homes, but it encourages savings in other sectors of the economy, creating growth and contributing to a higher quality of life; and 87-247 WHEREAS, Because the Richmond Board of REALTORS and the National Association of REALTORS, are setting aside a week to celebrate our constitutional freedom to own real property, asking all citizens in our community to join in reaffirming this basic freedom. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby proclaim April 26 - May 3, 1987 to be American Home Week and asks all residents of Chesterfield County to join with the Richmond Board of REALTORS and its members in setting aside this period to remind ourselves that we are a free people endowed with the right to own real property, given the responsibility to protect that right. Vote: Unanimous Mr. Daniel presented Mr. Ralph Napier, Mr. Raymond Rosenberg and Ms. Linda Spell, members of the Richmond Board of Realtors, with the executed resolution recognizing the nationwide celebration of homeownership and private property rights for people, business and industry. 12.C. DECLARING APRIL 12-18, 1987 AS "NATIONAL TELECOMMUNICA- TIONS WEEK" Chief Pittman stated telecommunicators often work long and hard hours under stressful conditions providing citizens with a vital link to emergency service needs. Chief Eanes was present and echoed Chief Pittman's statement. Chief Pittman introduced Ms. Pearl Goff and Mr. Irvin Hall, communications staff, who were present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, Dedicated telecommunicators daily serve the citizens of Chesterfield County by their telephone calls for police, fire and emergency medical services and by dispatching the appropriate assistance as quickly as possible; and WHEREAS, Telecommunicators work to improve the emergency response capabilities of these communication systems through their leadership and participation in training programs; and WHEREAS, The second week in April has been set aside to recognize telecommunicators and their crucial role in the protection of life and property. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Chesterfield County does hereby proclaim the week of April 12-18, 1987 as "NATIONAL TELECOMMUNICATORS WEEK" in Chesterfield County in honor and recognition of our telecommunicators and the vital contributions they make to the safety and well-being of our citizens. Vote: Unanimous Mr. Daniel presented the executed resolution to Ms. Goff and Mr. Hall and expressed appreciation, on behalf of the County, for the essential services they provide to the community. 12.D. DECLARING APRIL, 1987 AS "CHILD ABUSE PREVENTION MONTH" Mr. Masden stated one of the most disturbing and perplexing occurrences being realized by the Human Services Department staff is the increasing volume of child abuse and neglect cases. He stated the combined efforts of the community service agencies and the Police Department are attempting to handle this ever present problem. He introduced Ms. Jean Smith, Director of Social Services, who was present. 87-248 On motion of the Board, the following resolution was adopted: WHEREAS, Child abuse and neglect is a reality that touches all segments of the community of Chesterfield County; and WHEREAS, The Chesterfield County Board of Supervisors believes that children are best served in their own homes and that the factors that create child mistreatment can be addressed with support from community resources; and WHEREAS, The community service agencies and private citizens have joined hands to strengthen the family's ability to continue functioning as a family; and WHEREAS, The Chesterfield County Board of Supervisors recognizes and supports the efforts to resolve the issue of child abuse and neglect. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby proclaims the month of April, 1987, to be Child Abuse Prevention Month and that this resolution be called to the attention of all citizens. Vote: Unanimous Mr. Daniel presented the executed resolution to Ms. Jean Smith and commended staff for their efforts toward resolving the problems involving child abuse and neglect. 12.E. DECLARING APRIL 26-MAY 2, 1987 AS "VOLUNTEER APPRECIA- TION WEEK" Mr. Masden there are numerous citizens in the County who volunteer their time and talents to serve the needs of others. He introduced Mrs. Doris DeHart, Director of Volunteer Services, who was present. On motion of the Board, the following resolution was adopted: WHEREAS, Volunteerism has long been an important part of America's history; and WHEREAS, The citizens of Chesterfield County continue to give tirelessly of their time and talents; and WHEREAS, These talents have contributed significantly to the quality of life in our County, our Commonwealth and in our nation; and WHEREAS, These volunteers from every age group and from every walk of life have enriched the lives of all they serve. NOW, THEREFORE BE IT RESOLVED, by the Board of Supervisors of Chesterfield County that April 26-May 2, 1987 be declared Volunteer Appreciation Week in Chesterfield County in honor of the invaluable work of these fine individuals. Vote: Unanimous Mr. Daniel presented the executed resolution to Mrs. DeHart and commended these fine individuals for their invaluable contributions to the community. 13. HEARINGS OF CITIZENS ON UN$CFm. nUT.P.n MATTERS OR CT.ATI~ There were no hearings of citizens on unscheduled matters or claims. 87-249 14. DEFERRED I~EMS 14.A. CHANGE ORDERS AND FUNDING FOR DATA PROCESSING, HUMAN SERVICES AND COURTS BUILDINGS On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved all change orders over $10,000 for the Data Processing and Human Services buildings, as outlined in the Board papers; approved and authorized the County Administrator to accept the low bid of $57,287.60 and execute the necessary documents for a contract with Castle Equipment Incorporated, Richmond, Virginia, for installation of a storm drainage system in the vicinity of the Data Processing Building; approved change order #2 to the Moseley Henning Architectural design contract, in the amount of $134,148, for the new Courts Building; and appropriated investment earnings of $353,031 for the Human Services Building ($288,031, which includes $60,000 for a mechanical file system for Social Services) and Data Processing Building ($65,000 to correct an existing drainage problem). Vote: Unanimous Mr. Mayes stated he had attempted to use interest on investments for a very vital project in Matoaca; however, he was told this interest was part of the General Fund and now the Board is being inconsistent. 14.C. CHANGES IN STATE SECONDARY SYSTEM FOR HOPKINS AND BEULAH ROADS Mr. Sale stated the request for changes in the State Secondary System for Hopkins and Beulah Roads was deferred from the last meeting to allow staff to notify area residents of the pending action which has been accomplished. Mr. Daniel stated Mr. Charles Quaiff, representing the trustees of Beulah United Methodist Church, wished to make a statement to the Board concerning this matter. Mr. Quaiff stated in 1984 the Virginia Department of Transportation (VDOT) negotiated an agreement with property owners for the widening and changing of the intersection at Beulah and Hopkins Roads, with the majority of the acquisition being from Beulah United Methodist Church. He stated in the negotiations a portion of Beulah Road would be abandoned and would revert to the property owners; however, since that time the Chairman of the Board of Trustees has attempted to obtain appropriate documentation notifying the church that this land had been abandoned and that it was alright for the church to commence using the property. He stated the church is desirous of obtaining official documentation of this action so that the church will have proper use of the property. Mr. Daniel inquired if the Board could specify in its resolution that the entire right-of-way be deeded to Beulah United Methodist Church. Mr. Micas stated the Board would be bound by the normal discontinuance requirements and would not have the discretion to specify dedication of the entire right-of-way to the church in its resolution. Mr. Daniel stated he felt the matter needed further consideration and requested a two week deferral so that staff could meet with the members of the church to assist them with resolving this issue with VDOT. On motion of Mr. Daniel, seconded by Mr. Dodd, the Board deferred consideration of changes in the State Secondary System for Hopkins and Beulah Roads until April 22, 1987. Vote: Unanimous 87-250 14.D. APPOINTMENTS 14.D.1. YOUTH SERVICES COMMISSION On motion of Mr. Mayes, seconded by Mrs. Girone, the Board appointed the following persons to serve on the Youth Services Commission, whose terms are effective immediately and will expire as indicated: Matoaca District Mrs. Lois McClellan June 30, 1989 Mrs. Barbara Jernigan June 30, 1990 Midlothian District Mrs. Elaine Carr June 30, 1989 Vote: Unanimous Mr. Applegate deferred nomination for the Clover Hill District until April 22, 1987. 14.D.2. KEEP CHESTERFIELD COUNTY CLEAN CORPORATION On motion of Mr. Applegate, seconded by Mr. Mayes, the Board appointed the following persons to serve on the Keep Chesterfield County Clean Corporation, whose terms are effective immediately and will expire January 31, 1988: Mr. Warren Dieterich Mrs. Marilyn Kim Mr. William Harris Mrs. Alma Smith Mrs. Ann Belsha Vote: Unanimous Mrs. Girone recognized Mr. Midlothian District Bermuda District Matoaca District Dale District Clover Hill District and Mrs. Warren Dieterich who were present and had contributed greatly to this corporation. 15. P~BLIC wEARINGS There were no public hearings scheduled. 16. NEW BUSINE$S 16.A. BUDGET ISSUES: TAX LEVIES, FEES AND 1988 BUDGET 16.A.1. AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD On motion of Mr. Dodd, seconded by Mr. Mayes, the Board adopted the following ordinance: AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD Be It Ordained by the Board of Supervisors of the County of Chesterfield that for the year beginning on the first day of January, 1987, and ending on the thirty-first day of December, 1987, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: 87-251 Sec. 1. Real Property and Mobile Homes. On tracts of land, lots or improvements thereon and on mobile homes the tax shall be $1.04 on every $100 of assessed value thereof. Sec. 2. Personal Property. (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnish- ings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Virginia, 1950, as amended, the tax shall be $1.10 on every $100 of the assessed value thereof. Sec. 3. Public Service Corporation Property. (a) On that portion of real estate and tangible personal property of public service corporations which has been equaliz- ed as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $1.04 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwith- standing, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. Vote: Unanimous 16.A.2. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, BY AMENDING AND REENACTING SEC- TION 8-13 AND ADDING SECTIONS 8-13.01~ 8-13.02 AND 8-13.03 RELATING TO PRORATION OF TANGIBLE PERSONAL PROPERTY TAXES It was generally agreed to defer consideration of this matter until later in the meeting. 16.A.3o AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND RE- ENACTING SECTION 14.1-19 RELATING TO THE LICENSE TAX ON MOTOR VEHICLES On motion of Mr. Applegate, seconded by Mr. Dodd, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 14.1-19 RELATING TO THE LICENSE TAX ON MOTOR VEHICLES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Chapter 14 of the Code of the County of Chester- field, Virginia is amended and reenacted by amending the following section: 87-252 Sec. 14.1-19 Amount of tax - Automobiles; motorcycles. On each and every passenger motor vehicle under 4000 pounds gross weight there shall be an annual license tax of twenty dollars ($20.00); on each and every passenger motor vehicle with a gross weight of over 4000 pounds there shall be an annual license tax of twenty-five dollars ($25.00); and on each and every motorcycle there shall be an annual license fee of ten dollars ($10.00). (5-23-83, Section 1; 8-14-85, Paragraph 1) Ayes: Mr. Daniel, Mr. Dodd, Mr. Applegate and Mrs. Girone. Nays: Mr. Mayes. 16.A.4. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND RE- ENACTING SECTION 8-38 RELATING TO THE UTILITY TAX ON TELEPHONE SERVICE On motion of Mr. Dodd, seconded by Mr. Applegate, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 8-38 RELATING TO THE UTILITY TAX ON TELEPHONE SERVICE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Chapter 8 of the Code of the County of Chester- field, Virginia is amended and reenacted by amending the following section: Sec. 8-38. Amount of tax. Pursuant to the authority set forth in Section 58.1-3813 of the Code of Virginia, 1950, as amended there is hereby imposed and levied by the county upon each purchaser of local exchange telephone service, a tax in the amount of thirty cents ($.030) per telephone line per month. This tax shall be paid by the purchaser to the seller of local exchange telephone service for the use by the county to pay the initial capital, installation and maintenance costs and recurring maintenance costs of its E-911 system. (8-8-84, Section 1; 5-22-85, Paragraph 1) Vote: Unanimous 16.A.5. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED~ BY AMENDING AND RE- ENACTING CHAPTER 8~ BY ADDING A NEW ARTICLE X RELAT- ING TO CONSUMER UTILITIES TAXES It was generally agreed to defer consideration of this matter until later in the meeting. 16.A.6. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING SECTIONS 18-11, 21-9, 21-67.9 AND 21-77 RELATING TO SUBDIVI- SION, ZONING AND SITE PLAN REVIEW FEES Mr. Dodd recommended that the proposed fees for variances be limited to $500 for both Phases I and II and that the renewal period for mobile home permits be expanded from 60 months to 84 months, which will have to be advertised for consideration. Mr. Micas stated the action to expand the renewal period for mobile home permits would require an amendment to the Zoning Ordinance, which amendment would have to be advertised for public hearing and considered accordingly. 87-253 Mrs. Girone stated she hoped that this action would help to expedite the time element involved in processing requests. Mr. Daniel stated these fees are designed to provide the necessary staffing, etc., required to enhance service and expedite processing times. Mr. Applegate inquired if Mr. Dodd's amendment to the proposed fees for variances would impact the anticipated total of $444,900 in increased revenue for the fiscal year 1987-88. Mr. Sale stated the impact would be negligible, that overall revenue would decrease only by approximately $5,000. On motion of Mr. Dodd, seconded by Mrs. Girone, the Board adopted the following ordinance, subject to fees for variances being limited to $500 for both Phases I and II and that the renewal period for mobile home permits be expanded from 60 months to 84 months: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING SECTIONS 18-11, 21-9, 21-67.9 AND 21-77 RELATING TO SUBDIVISION, ZONING AND SITE PLAN REVIEW FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County That Section 18-11 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted as follows: Section 18-11. Fees. The fees for processing subdivisions by the County shall be payable upon submission of the plats to the County for tentative or final approval and shall be equal to the following: Effective May 1, 1987 (a) For tentative approval ............. $250.00 plus $10.00 per lot (b) For renewal of tentative approval ..$200.00 plus $6.00 per lot (c) Final approval ........ $50.00 plus $5.00 per lot Effective December 1, 1987 (a) For tentative approval ............ $275.00 plus $15.00 per lot (b) For renewal of tentative approval $300.00 plus'~66 per lot (c) Final approval ............... $65.00 plus $7.00 per lot For State law as to authority of County to provide for fees for plat review, see Code of Virginia, Section 15.1-466 (i). That Section 21-9 of the Code of the County of Chester- field, as amended, is amended and reenacted as follows: Section 21-9. Fees for Hearings. The cost of each hearing requested pursuant to the provi- sions of this chapter, including advertisement when required, shall be as follows and shall be deposited simultaneously with the filing of the application or petition: 87-254 Effective May 1, 1987 (a) Zoning: (1) Agricultural (A) .............. $300.00 plus $10.00 per acre (2) Residential (R-40, R-25, R-15, R-12, R-9, R-7, R-TH, R-MF, MH-1, MH-2) .......... $400.00 plus ~i5.00 per acre (3) Commercial, Industrial ....... $425.00 plus $35.00 per acre (b) Conditional uses and special exceptions: (1) Multiple family or two family .... $750.00 plus ~[66 ~ A~i~ for each unit after the first two units (2) Mobile Homes (i) New .............. $350.00 (ii) Renewal ....... $125.00 (3) (i) Planned Development, new ...... $2,100.00 plus $50.00 per acre or $15.00 per multi-family or duplex dwelling unit after the first two (2) units (ii) Amend condition of planned development ...... $475.00 each occasion (4) Ail others .................. $300.00 plus $40.00 per acre (c) Variances .............................. $500.00 (d) Appeal to decision of Director of Planning ............................. $525.00 Effective December 1, 1987 (a) Zoninq: (1) Agricultural (A) .............. $300.00 plus $10.00 per acre (2) Residential (R-40, R-25, R-15, R-12, R-9, R-7, R-TH, R-MF, MH-1, MH-2) ........... $575.00 plus ~20.00 per acre (3) Commercial, Industrial ......... $575.00 plus $50.00 per acre (b) Conditional uses and special exceptions: (i) Multiple family .... $1000.00 plus or two family ~6.66 ~)~]~'A~it for each unit after the first two (2) units (2) Mobile Homes (i) New ............ $475.00 (ii) ReneWal ~ ..... $175.00 (3) (i) Planned Development, new ..... $3,000.00 plus $65.00 per acre or $20.00 per multi-family or duplex dwelling unit after the first two (2) units 87-255 (ii) Amend condition of planned development ...... $675.00 each occasion (4) Ail others ................. $400.00 plus ~5.00 per acre (c) Variances ............................... $500.00 (d) Appeal to decision of Director of Planning ............................... $700.00 For State law as to authority of County to adopt this section, see Code of Virginia, Section 15.1-491 (f). That Section 21-67.9 of the Code of the County of Chester- field, 1978, as amended, is amended and reenacted as follows: Section 21-67.9. Fees. In addition to any other fees required by the County the following fee shall be paid to the County Treasurer upon filing with plan of development application: Effective May 1, 1987 ...... $300.00 plus Plan of development ..... ~6~ ~ dwelling unit Renewed, plan of development ........... $225.00 plus $1.50 per dwelling unit Effective December 1, 1987 Plan of development ..................... $400.00 plus $20.00 per dwelling unit Renewed, plan of development ............ $300.00 plus $2.00 per dwelling unit That Section 21-77 of the Code of the County of Chester- field, 1978, as amended, is amended and reenacted as follows: Section 21-77. Fees. ZONING (a) In addition to any other fees required by the County (State and County agencies and departments and tax exempt non-profit organizations excluded), fees shall be paid to the County treasurer upon filing of a site plan as follows: Effective May 1, 1987 (1) Site plan for all new com- mercial, industrial, insti- tutional sites ................ $525.00 plus $30.00 per acre (2) Site plan for all new multi-family residential sites ......................... $450.00 plus $10.00 per unit (3) Master site plans ................. $325.00 87-256 (b) (c) (4) Site plan for Uses Requiring Plan of Development .................... $115.00 and $7.50 per dwelling unit Revised site plan ....................... $225.00 Schematic Plans: (1) Ail new Residential sites ...... $100.00 plus $1.50 per dwelling unit (2) Ail new Commercial, Indus- trial and Institutional sites ......................... $550.00 plus $55.00 per acre Effective December 1, 1987 (b) (1) (2) Site plan for all new com- mercial, industrial, insti- tutional sites ................ $750.00 plus $45.00 per acre Site plan for all new multi-family residential sites ......................... $800.00 plus $10.00 per unit (3) Master site plans .................. $450.00 Vote: Unanimous (4) Site plan for Uses Requiring Plan of Development .................... $150.00 and $10.00 per dwelling unit Revised site plan ...................... $300.00 (c) Schematic Plans: (i) Ail new Residential sites ..... $130.00 plus $2.00 per dwelling unit (2) Ail new Commercial, Indus- trial and Institutional sites ........................ $850.00 plus $75.00 per acre 16.A.7. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND RE- ENACTING SECTION 6-4 RELATING TO BUILDING AND RELATED PERMIT FEES On motion of Mr. Dodd, seconded by Mr. Applegate, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 6-4 RELATING TO BUILDING AND RELATED PERMIT FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Chapter 16 of the Code of the County of Chester- field, Virginia is amended and reenacted by amending the following section: Sec. 6.4. Permit fees. (a) Generally. Unless otherwise expected, no permit to 87-257 begin work for new construction, alteration, removal, demoli- tion and other building operation for construction required by the several provisions of the Virginia Uniform Statewide Building Code shall be issued until the fees prescribed in this section shall have been paid. No amendment to a permit necess- itating an additional fee because of an increase in the estima- ted cost of the work involved shall be approved until the additional fee has been paid. All such permits shall be issued by the building official on forms approved and furnished by his office. The fees for permits shall be based upon the project or area cost in accordance with the following schedule: (1) Building: a. Residential building: Finished area ......... square feet, 1566 ~qu~re ~e~'minimuSm1'45 per 20 Unfinished area per 30 square feet ..................... 1.45 Accessory building, minimum fee .... 17.25 Residential addition, minimum fee .. 17.25 b. Demolition .......................... 17.25 c. Moving or relocating buildings ..... 17.25 do Commercial building structure, excluding signs: Two thousand dollars or less ....... 17.25 Each additional thousand or fraction thereof .................. 4.60 ee Mobile home, including buildings, electrical and plumbing .......... 34.25 f. Signs: Sign permit: Two thousand dollars or less ..... Each additional thousand or fraction thereof ................ 17.25 4.60 (2) Mechanical: Se When the cost of labor and material (applicant's cost) involved in installation, alteration, replacement and/or repair is: $0--300 ......................... $301--500 $501--1,0 $1,001--2,000 ..................... $2,001--3,000 ..................... $3,001--4,000 ..................... $4,001--5,000 ..................... Over $5,001 ....................... $35.00 40.00 45.00 50.00 55.00 60.00 65.00 65.00 Plus $4.60 for each additional $1,000 or fraction thereof. (3) Plumbing: So The fee for each plumbing permit issued shall include the installation, alteration, replacement, and/or repair of any one or all of the following: 87-258 Water service piping, building sewer (including connection to the County water system); water distribution piping; building and sewer (in- cluding connection to the County sewer system); drain waste, and vent piping; gas piping; private or public wells, pumps; storm drains; traps and fixtures. When the cost of labor and material (applicant's cost) involved in installation, alteration, replacement and/or repair is: $0--300 $301--500 $501--1 00 $1,001--2,000 ..................... $2,001--3,000 ..................... $3,001--4,000 ..................... $4,001--5,000 ..................... Over $5,001 ..................... ......................... $35.00 40.00 45.00 50.00 55.00 60.00 65.00 65.00 Plus $4.60 for each additional $1,000 or fraction thereof. b. Active solar system: When the cost of labor and material (applicant's cost) involved in installation, alteration, replacement and/or repair is: $0--300 .......................... $301--500 .......................... $501--1,000 $1,001--2,000 ..................... $2,001--3,000 ...................... $3,001--4,000 ...................... $4,001--5,000 ..................... Over $5,001 ...................... $35.00 40.00 45.00 50.00 55.00 60.00 65.00 65.00 Plus $4.60 for each additional $1,000 or fraction thereof. c. Septic tank permit ................ 50.00 (4) Electrical: (5) (6) am When the cost of labor and material (applicant cost) involved in installation, alteration, replacement and/or repair is: Is $0--300 ......................... $301--500 6 ........................ $501--1,00 ' $1,001--2,000 ..................... $2,001--3,000 ..................... $3,001--4,000 ..................... $4,001--5,000 ..................... Over $5,001 ..................... $35.00 40.00 45.00 50.00 55.00 60.00 65.00 65.00 Plus $4.60 for each additional $1,000 or fraction thereof. Electrical, plumbing and buildin~ related mechanical workers' cards: am Master card .............................. $10.00 Examination ................................ 45.00 be Journeyman card ........................... 10.00 Examination ............................... 35.00 Annual certificate of compliance for elevators, escalators, dumwai~'ers and manlifts: 87-259 Se Such fees shall be as follows and shall be payable to the county on or before December 31st of each year for the following year. The fee shall include the cost of the application for a permit. Passenger elevators ....................... $10.70 Freight elevators ......................... 10.70 Dumwaiters ................................ 10.70 Manlifts .................................. 10.70 Escalators (per floor) ..................... 10.70 Note: If the initial certificate of compliance is issued on or after January 1 and on or before June 30, the fee is one-half the amount shown. If the initial certificate is issued on or after July 1, there is no charge for the initial certificate which will expire December 31 of the year in which the certificate is issued. b. Exemptions from fee requirement: (1) No fee shall be required for building permits for construction when the cost of such construction is less than five hundred dollars ($500.00) and such construction would not involve securing any other permit as required by section 109.0 of the Virginia Uniform Statewide Building Code. (2) No fee shall be required to be paid for permits to be issued for the construction of buildings designed[ for and used to house religious assemblies as a place of worship. Disposition of fees. Ail permit fees required by this section shall be paid by the applicant to the county treasurer or his deputy at the time the application for permit is filed with the building official, and upon receipt of such fees, the treasurer shall deposit same to the credit of the county general fund. ee Refunds on application for permits cancelled on request of applicants. If an application for a permit is cancelled on request of the applicant before a permit is issued, the permit fee shall be returned by the building official within six (6) months after the date the application is received in the official of the building official. Fee for reinspection of the same type. In addi- tion to the fees set out in this section, there shall be a fee of fifteen dollars ($15.00) for each inspection made in excess of two (2), if such inspection trips are made necessary due to work not being complete for inspection when request for inspection is made or if corrections are not made before calling for reinspections. Vote: Unanimous 16.A.8. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND RE- ENACTING SECTION 5-8 RELATING TO FEES FOR CONFINE- MENT OF DOGS Mr. Applegate inquired as to the reason for the difference in 87-260 the fees for the first and second days of confinement. Mr. Hedrick stated the reason for the increase was, at the Board's request, to provide incentive for citizens not to violate the ordinance. On motion of Mr. Dodd, seconded by Mr. Daniel, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 5-8 RELATING TO FEES FOR THE CONFINEMENT OF DOGS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Chapter 5 of the Code of the County of Chester- field, Virginia is amended and reenacted by amending the following section: Sec. 5-8 Confinement and disposition of dogs; pound; redemp- tion by owner; pound charges. o o o (b) Any dog confined under any of the provisions of this chapter may be redeemed by its owner at any time after confine- ment, if such dog has not been otherwise disposed of under the provisions of this section, upon payment of the proper fees. No dog shall be released to any person claiming ownership until proof of current dog license receipt or tag and current valid vaccination certificate are presented, and by payment to the dog warden of a fee in the amount of twenty dollars ($20.00) if claimed during the first twenty-four hours of impoundment and ten dollars ($10.00) a day for each additional day thereafter. Funds collected under this section shall be disposed of in the same manner as dog license taxes. o o o Vote: Unanimous Mr. Daniel stated Item 16.A.2., An Ordinance to Amend the Code of the County of Chesterfield, 1978, As Amended, by Amending and Reenacting Section 8-13 and Adding Sections 8-13.01, 8-13.02 and 8-13.03 Relating to Proration of Tangible Personal Property Taxes and Item 16.A.5., An Ordinance to Amend the Code of the County of Chesterfield, 1978, As Amended, by Amending and Reenacting Chapter 8, by Adding a New Article X Relating to Consumer Utilities Taxes were deferred to be considered in conjunction with Item 16.A.9., the Proposed 1987-88 Financial Plan. It was generally agreed to consider each of these items individually. 16.A.2. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND RE- ENACTING SECTION 8-13 AND ADDING SECTIONS 8-13.01, 8-13.02 AND 8-13.03 RELATING TO PRORATION OF TANGIBLE PERSONAL PROPERTY TAXES Mr. Applegate stated the proration of tangible personal property taxes has been referred to as a tax; however, it is a revenue generator and actually closes a loophole in the existing County ordinance by requiring 'that taxes be paid on new automobiles at the time they are purchased. Mr. Mayes expressed concern that at the time proration was first presented there were indications that the program would cost more to administer than what the County would derive from it. Mr. Applegate clarified that the $475,900 in additional revenue 87-261 that will be generated in the first year of implementation is net of expenses and it is anticipated that approximately $1.6 million in additional revenue will be generated in the next year. On motion of Mr. Applegate, seconded by Mr. Dodd, the Board adopted the following ordinance, with the understanding that the additional personnel necessary to implement the program be approved by the governing body as a need is demonstrated by the departments: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, BY AMENDING AND REENACTING SECTION 8-13 AND ADDING SECTIONS 8-13.01, 8-13.02 AND 8-13.03 RELATING TO PRORATION OF TANGIBLE PERSONAL PROPERTY TAXES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Chapter 8 of the Code of the County of Chester- field, Virginia is amended and reenacted by adding the following section: Sec. 8-13. Payment. (a) The tangible personal property tax levied on personal property, including mobile homes and the machinery and tool tax levied on machinery and tools situated in the County shall be due and payable on June 5th of each calendar year; provided, however, that any prorated tax levied on motor vehicles, trailers and boats shall be due and payable in accordance with Section 8-13.01 et seq. Any person failing to pay any such taxes on or before the due date shall ilncur a penalty thereon of 10% which shall be added to the amount of taxes from such taxpayer which when collected by the treasurer shall be accoun- ted for in his settlement. (b) Ail returns of tangible personal property, including mobile homes, machinery and tools subject to taxation, shall be filed by every person liable for the tax with the office of the Commissioner of the Revenue on forms furnished by it, on or before March 1 of each calendar year; provided, however, that every person liable for any prorated tax shall file a return in accordance with Section 8-13.02. Any person failing to file such return on or before the due date shall incur a penalty thereon of 10% which shall be added to the amount of taxes or levies due from such taxpayer, which, when collected by the Treasurer, shall be accounted for in his settlement. Sec. 8-13.01. Proration of personal property tax. (a) The tangible personal property tax shall be levied upon motor vehicles, trailers and boats which have acquired a situs within the county after January 1 of any tax year for the balance of the tax year. Such tax shall be prorated on a monthly basis. The tax shall be due and owing within thirty (30) days of the billing as indicated on the bill from the treasurer. Any person failing to pay any taxes on or before the due date shall incur penalties and interest as set forth in Section 8-13 of this chapter. (b) When any person acquires a motor vehicle, trailer or boat with situs in the county after January 1 or situs day, the tax shall be assessed for the portion of the tax year during which the new owner owns the motor vehicle, trailer or boat and it has situs in the county. (c) When any motor vehicle, trailer or boat loses its situs after January 1 or after the day on which it acquired situs ("situs day"), the tax shall be relieved and the appro- priate amount of tax which shall be prorated on a monthly 87-262 basis, shall be refunded if such tax has already been paid. (d) When any person sells or otherwise transfers title to a motor vehicle, trailer or boat with a situs in the county after January 1 or situs day, the tax shall be relieved, prorated on a monthly basis, and the appropriate amount of tax already paid shall be refunded. (e) For the purposes of proration under Section 8-13.01(a)-(d), a period of more than one-half of a month shall be counted as a full month and a period of less than one-half of a month shall not be counted. (f) Any refund shall be made within thirty (30) days of the date the county determines that the tax is properly reliev- ed. At the option of the taxpayer, any refund due under Section 8-13.01(c) or (d) may be credited against the tax due on any motor vehicle, trailer or boat owned by the taxpayer during the same tax year. Sec. 8-13.02. Filing of returns; late penalty; interest. (a) Ail returns of motor vehicles, trailers or boats which acquire situs in the county or are transferred to a new owner in the county after January 1 or situs day, shall be filed by every person liable for the tax with office of the commissioner of revenue on or before the 30th day from 1) situs day or 2) the date of transfer to the new owner if situs remains in the county. Any person failing to file such a return on or before the due date shall incur a filing penalty as set forth in Section 8-13 of this chapter. Sec. 8-13.03. Exemptions. Property shall be exempt from the levy of such tax for any tax year or portion thereof during which the property was legally assessed by another jurisdiction in the Commonwealth and the tax was paid and not refunded in. whole or in part. (2) 1988. That this ordinance shall be effective on January 1, Ayes: Nays: Mr. Daniel, Mr. Dodd, Mr. Applegate and Mrs. Girone. Mr. Mayes. 16.A.5. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND RE- ENACTING CHAPTER 8, BY ADDING A NEW ARTICLE X RELAT- ING TO CONSUMER UTILITIES TAXES On motion of Mr. Dodd, seconded by Mr. Applegate, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING CHAPTER 8, BY ADDING A NEW ARTICLE X RELATING TO CONSUMER UTILITIES TAXES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Chapter 8 of the Code of the County of Chester- field, Virginia is amended and reenacted by adding the follow- ing Article X: Sec. 8-51. Definitions. The following words and phases when used in this article in relation to consumer utility taxes, shall, for the purpose 87-263 of this article, have the following respective meanings except where the context clearly indicates a different meaning: Commercial or industrial consumer. The owner or tenant of property used primarily for commercial, industrial, and all other purposes except residential, who pays for utility service for such property; except, that with respect to local exchange telephone service, such term shall mean any person furnished service classified as "business" under tariff's filed with the State Corporation Commission. Consumer. Every person who pays for utility services. Residential consumer. The owner or tenant of property used for residential purposes and shall include, but not by way of limitation, apartment houses and other multiple family dwellings; except with respect to local exchange telephone service, such term shall mean any pelrson furnished service classified as "Residential" under tariffs filed with the State Corporation Commission. Seller. Every person or public service corporation who sells or furnishes a utility service. Utility services. Local exchange telephone service and electric power service furnished within the limits of the County. Sec. 8-52. Amount of tax on telephone utility service. There is hereby imposed and levied by the County upon each and every consumer of telephone utility service a tax on the service charge made by the seller against the consumer with respect to each utility service. The tax shall be calculated as follows: Residential consumers: 1!5% of the consumer's monthly billing from the seller, not to exceed $1.50. Commercial or industrial consumers: 10% of the consumer's monthly billing from the seller, not to exceed $10.00. The tax shall be paid by the consumer to the seller, for the use of the County, at the time the billing submitted by the seller shall become due and payable under the agreement between the consumer and seller. Sec. 8-53. Amount of tax on electric power service. There is hereby imposed and levied by the County upon each and every consumer of electric utility service a tax made by the seller against the consumer with respect to each utility service. The tax shall be calculated as follows: Residential consumers: 15% of the consumer's monthly billing from the seller, not to exceed $1.50. Commercial or industrial consumers: 10% of the consumer's monthly billing from the seller, not to exceed $10.00. The tax shall be paid by the consumer to the seller, for the use of the County, at the time the billing submitted by the seller shall become due and payable under the agreement between the consumer and seller. Sec. 8-54. Exemptions. (a) The United States of America, the Commonwealth of Virginia, and the political subdivisions boards, commissions 87-264 and authorities thereof, are hereby exempted from payment of taxes imposed and levied by this article with respect to the purchase of utility services used by such governmental enti- ties. (b) The tax hereby imposed and levied on consumers with respect to local exchange telephone service shall not apply to services which are paid for by inserting coins in coin-operated telephones. Sec. 8-55. Collection and remittance by seller. It shall be the duty of every seller to act as the tax collection medium or agency for the county, and to collect from the consumer, for the use of the county, the tax hereby imposed and levied at the time of collecting the purchase price charg- ed. The taxes imposed, levied and collected during each calendar month shall be reported and paid by each seller to the treasurer of the county on or before the fifteenth day of the second calendar month thereafter, together with the name and address of any consumer who has refused to pay the tax. The required report shall be in the form prescribed by the county. Sec. 8-56. Records of seller. Each and every seller shall keep complete records showing all purchases of utility services in the county, which shall show the price charged against each consumer with respect to each purchase, the date thereof, the date of payment thereof and the amount of tax imposed hereunder. Such records shall be kept open for inspection and copying by duly authorized agents of the county at reasonable times. Sec. 8-57. Power and duties of county administrator. (a) The county administrator or his designee is hereby authorized to make and establish rules and regulations not inconsistent with this article to carry out the provisions of this article. (b) The treasurer shall be charged with the powers and duty of receiving the taxes levied, imposed, and collected under this article. (2) The tax levied and imposed under this ordinance shall become effective on July 1, 1987, upon sixty (60) days written notice by certified mail to the registered agent of each seller required to collect consumer utility taxes. Ayes: Nays: Mr. Daniel, Mr. Dodd and Mr. Applegate. Mr. Mayes and Mrs. Girone. 16.A.9. PROPOSED 1987-88 FINANCIAL PLAN Mr. Applegate stated no one wants to vote for additional tax measures, however, after deliberations with staff, the School Board and School Administration, it is apparent that critical needs have been identified that require the attention of the governing body. He stated these needs are essential for the County to maintain the quality of life that it has come to enjoy and expect. He stated he would like to see, rather than increase the Fund Balance by $150,000, funding for the Group Home increased by $50,000, for a total of $100,000; increase the Drug Abuse Task Force funding by $25,000 for administrative costs; and adjust the Fund Balance to $75,000. Mr. Mayes stated the reasons given for raising taxes are based on critical needs, which he could understand; however, he could not support the proposal because other avenues of conserving existing resources have not been scrutinized, such as streamlining the County's infrastructure, etc. He stated until 87-265 such time as these avenues are exhausted he could not favor increasing taxes. After further discussion, it was on motion of Mr. Applegate, seconded by Mr. Dodd, the Board adopteq the 1987-88 Financial Plan as proposed by the County Administrator, as amended as follows: SOURCES UTILITY TAX ($1.50 + $10.00) PRORATION TOTAL SOURCES $ 3,000,000 475,000 3,475,000 USES SCHOOLS MVS POLICE DARE COMMUNICATIONS CENTER FIRE MATOACA FIRE STATION DONATIONS (Current Year Level) HIGHWAY SAFETY COMMISSION DISPATCHERS GROUP HOME CONTINGENCY DRUG ABUSE TASK FORCE FUND BALANCE TOTAL USES $ 2,000,000 330,000 367,000 180,000 50,000 69,000 175,000 117,700 20,000 124,000 100,000 ( 150,000) 25,000 68,200 3,475,900 Mr. Daniel stated each year it becomes more difficult to fund the resources necessary to meet the increasing demands for services in the County. He stated he, too, was uncertain about the School budget and could see no way, under the existing financial scheme, to fund exactly what the School Board requested. He stated he discussed this issue extensively with many School Board representatives to attempt to attain a level of understanding for their needs and was sympathetic to those needs; however, there are other critical service needs that have been identified and require attention. He stated he felt the school system can make up a $1.8 million shortfall without reducing the overall quality of education in the County. He stated there is a change in attitude within the County which demands action toward the needs for human services. He stated he felt that the proposal on which the Board is about to vote focuses on direct services for those human needs. He stated the proposal, when considered in that respect, is one which he feels comfortable supporting. Mrs. Girone stated she concurred with Mr. Mayes' comments that there is a need to consider avenues of conserving existing resources which have not been scrutinized, such as streamlining the County's infrastructure, elimination of duplication of services, etc. The Board being polled, the vote on the 1987-88 Financial Plan, was as follows: Mr. Daniel - Aye Mr. Mayes - Nay Mr. Applegate - Aye Mr. Dodd - Aye Mrs. Girone - Aye Mr. Hedrick stated this budget proposal has probably been the most difficult one with which staff has worked during his tenure with the County. He expressed his appreciation for the many long, difficult hours expended in the preparation and 87-266 submittal of this budget and commended staff for their diligent efforts. Mr. Applegate commended staff's efforts in compiling detailed information in very limited time periods during the entire budget process. He stated having served on the Budget Committee provided him with the opportunity to observe staff first-hand in the actual preparation process and they worked very diligently to provide all the data and material. 16 .C. SET DATES FOR PUBLIC HEARINGS 16.C.1. TO CONSIDER CONVEYANCE OF A LEASE OF REAL PROPERTY AT POINT OF ROCKS PARK FOR OPERATION OF A FOOD CONCES- SION On motion of Mr. Dodd, seconded by Mr. Mayes, the Board set the date of May 13, 1987, at 7:00 p.m., for a public hearing to consider the conveyance of a lease of real property at Point of Rocks Park for the Enon Athletic Association to operate a food concession. Vote: Unanimous 16.C.2. TO CONSIDER CONVEYANCE OF A LEASE OF REAL PROPERTY LOCATED ADJACENT TO CHALKLEY ELEMENTARY SCHOOL FOR OPERATION OF FOOD CONCESSION On motion of Mr. Daniel, seconded by Mr. Dodd, the Board set the date of May 13, 1987, at 7:00 p.m., for a public hearing to consider the conveyance of a lease of real property located adjacent to Chalkley Elementary School for the Chalkley Athletic Association to operate a food concession. Vote: Unanimous 16.D. APPOINTMENTS - CAMP BAKER On motion of Mr. Dodd, seconded by Mr. Mayes, the Board nominated the following persons to serve on the Camp Baker Management Board, whose formal appointments will be made on April 22, 1987: Mr. C. R. Gibson Mr. James Lumpkin, Jr. Ms. Yvette B. Ridley Mr. Robert Q. Collier Midlothian District Dale District Matoaca District Richmond Area Association for Retarded Citizens Vote: Unanimous 16.E. CONSENT ITEMS 16.E.1. REQUESTS FOR BINGO/RAFFLE PERMITS On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved requests for raffle permits for the following organizations for the calendar year 1987: Reams Road Elementary PTA, Chesterfield, Virginia Bon Air-Midlothian Lions Club Falling Creek Elementary PTA Vote: Unanimous 87-267 16.E.2. STATE ACCEPTANCE OF PARKERS AVENUE On motion of Mrs. Girone, seconded by Mr. Dodd, the Board adopted the following resolution: WHEREAS, the Chesterfield County Board of Supervisors has provided funding for the improvement of Parkers Avenue from Ramblewood Road to the existing entrance to Old Dominion Fabricators; and WHEREAS, the Virginia Department of Transportation has completed the necessary work to upgrade the said section of Parkers Avenue to State standards. NOW, THEREFORE, BE IT RESOLVED, that the Virginia Department of Transportation is hereby requested to accept Parkers Avenue from Ramblewood Road westward a distance of 0.10 mile into the Secondary System of State maintained roads as permitted in Section 33.1-229 of the Code of Virginia. BE IT FURTHER RESOLVED, that the Chesterfield County Board of Supervisors guarantees to the Virginia Department of Transportation a 50' and variable width right-of-way for this roadway as recorded in Deed Book 1180, Pages 237-241; Deed Book 1822, Pages 316-328; and Deed Book 1822, Pages 805-808. Vote: Unanimous 16.E.3. STATE ROAD ACCEPTANCE This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Parker Lane in Gay Farms, Section 6, Bermuda District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Dodd, it is resolved that Parker Lane in Gay Farms, Section 6, Bermuda District, be and it hereby is established as a public road. And be it further resolved, that the Virginia Department of Transportation, be and it hereby is requested to take into the Secondary System, Parker Lane, beginning where State Maintenance ends, existing Parker Lane, State Route 810, and going southerly 0.11 mile to end in a dead end. This request is inclusive of the adjacent slope, sight distance and designated Virginia Department of Transportation drainage easements. This road serves 9 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Transportation a 60' right-of-way for this road. This section of Gay Farms is recorded as follows: Section 6. Plat Book 46, Page 69, July ].8, 1984. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Shiloh Church Road, Duck River Road, Leesburg Circle, Leesburg Court, McManaway Drive, South Ridge Drive, McManaway Court and South Ridge Terrace in South Ridge, Section A, Clover Hill District. Upon consideration whereof, and on mo'tion of Mrs. Girone, seconded by Mr. Dodd, it is resolved that Shiloh Church Road, 87-268 Duck River Road, Leesburg Circle, Leesburg Court, McManaway Drive, South Ridge Drive, McManaway Court and South Ridge Terrace in South Ridge, Section A, Clover Hill District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Transportation, be and it hereby is requested to take into the Secondary System, Shiloh Church Road, beginning at the intersection with Genito Road, State Route 604, and going northerly 0.04 mile to the intersection with Duck River Road, then continuing northerly 0.11 mile to the intersection with Leesburg Circle, then continuing northerly 0.09 mile to the intersection with Leesburg Court, then continuing northerly 0.16 mile to the intersection with McManaway Drive; Duck River Road, beginning at the intersection with Shiloh Church Road and going westerly 0.02 mile to tie into existing Duck River Road, State Route number unassigned; Leesburg Circle, beginning at the intersection with Shiloh Church Road and going westerly 0.03 mile to the intersection with Leesburg Circle. Again Leesburg Circle, beginning at the intersection with Leesburg Circle and going northerly 0.03 mile to end in a cul-de-sac. Again Leesburg Circle, beginning at the intersection with Leesburg Circle and going southerly 0.03 mile to end in a cul-de-sac; Leesburg Court, beginning at the intersection with Shiloh Church Road and going westerly 0.03 mile to end in a cul-de-sac; McManaway Drive, beginning at the intersection with Shiloh Church Road and going easterly 0.02 mile to tie into existing McManaway Drive, State Route 12113. Again McManaway Drive, beginning at the intersection with Shiloh Church Road and going northwesterly 0.06 mile to the intersection with South Ridge Drive, then continuing westerly 0.08 mile to the intersection with McManaway Court, then continuing westerly 0.02 mile to end 'in a dead end; McManaway Court, beginning at the intersection with McManaway Drive and going southerly 0.04 mile to end in a cul-de-sac; South Ridge Drive, beginning at the intersection with McManaway Drive and going northeasterly 0.02 mile to tie into proposed South Ridge Drive in Beaver Point. Again South Ridge Drive, beginning at the intersection with McManaway Drive and going southwesterly 0.11 mile to the intersection with South Ridge Terrace, then continuing southwesterly 0.06 mile to tie into proposed South Ridge Drive in Plum Creek, Section 2; and South Ridge Terrace, beginning at the intersection with South Ridge Drive and going westerly 0.07 mile to end in a cul-de-sac. This request is inclusive of the adjacent slope, sight distance and designated Virginia Department of Transportation drainage easements. These roads serve 99 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Transportation a 50' right-of-way for all of these roads. This section of South Ridge is recorded as follows: Section A. Plat Book 38, Pages 60 & 61, April 22, 1981. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Ashtree Road, Rossmere Drive and Ashtree Place in Stonehenge West, Section 3, Midlothian District. Upon consideration whereof, and on mo.tion of Mrs. Girone, seconded by Mr. Dodd, it is resolved[ that Ashtree Road, Rossmere Drive and Ashtree Place in Stonehenge West, Section 3, Midlothian District, be and they hereby are established as public roads. 87-269 And be it further resolved, that the Virginia Department of Transportation, be and it hereby is requested to take into the Secondary System, Ashtree Road, beginning where State Maintenance ends, existing Ashtree Road, State Route 1073, and going southeasterly 0.09 mile to the intersection with Rossmere Drive, then continuing southeasterly 0.06 mile to the intersection with Ashtree Place, then continuing southeasterly 0.01 mile to tie into existing Ashtree Road, State Route 1073; Rossmere Drive, beginning at the intersection with Ashtree Road and going northerly 0.06 mile to tie into proposed Rossmere Drive in Stonehenge West, Section 4; and Ashtree Place, beginning at the intersection with Ashtree Road and going northeasterly 0.05 mile to end in a cul-de-sac. This request is inclusive of the adjacent slope, sight distance and designated Virginia Department of Transportation drainage easements. These roads serve 26 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Transportation a 50' right-of-way for all of these roads. This section of Stonehenge West is recorded as follows: Section 3. Plat Book 47, Page 52, October 5, 1984. Vote: Unanimous 16.E.4. STATE ROAD ACCEPTANCE OF OAK LAWN STRRRT On motion of Mrs. Girone, seconded by Mr. Dodd, the Board adopted the following resolution: WHEREAS, Section 33.1-75.1 of the Code of Virginia permits the State Highway and Transportation Board to make an equivalent matching allocation to any County for designations by the governing body of up to 25% or $500,000 whichever is greater of funds received by it during the current fiscal year pursuant to the "State and Local Fiscal Assistance Act of 1972" for use by the State Highway and Transportation Board to construct, maintain or improve primary and secondary highways within such County; and WHEREAS, such funds may be used for bringing subdivision streets used as such prior to January 1, 1976, up to standards sufficient to qualify them for inclusion in the State Secondary System; and WHEREAS, on August 27, 1986, the Chesterfield County Board of Supervisors designated from its revenue sharing funds $70,000 to be matched by the State for the Oak Lawn Street project. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to accept Oak Lawn Street, a length of 0.31 mile, into the State Secondary System in accordance with Section 33.1-75.1 of the Code of Virginia, as amended. BE IT FURTHER RESOLVED, that the Chesterfield County Board of Supervisors guarantees to the Commonwealth of Virginia that utility adjustments on the project will be made at no cost to the State. The Board also guarantees the Commonwealth a fifty foot unrestricted right-of-way for this street with the necessary easements for cuts, fills, and drainage. This right-of-way is recorded as follows: Deed Book 1757, Page 1187; Deed Book 1954, Page 1189; Deed Book 1594, Page 1220; Deed Book 1594, Page 1184; and Deed Book 1813, Page 1006. Vote: Unanimous 87-270 16.E.5. SCHOOL BOARD REQUEST FOR ADDITIONAL APPROPRIATIONS On motion of Mrs. Girone, seconded by Mr. Dodd, the Board increased appropriations in the School operation budget in the amount of $30,320 to continue the Chapter I program through September 1987, which program provides supplemental instruction in math and reading; and in the School Food Service budget in the amount of $407,118 to reflect cost increases for that operation, which change will correct an error reflected in the FY87 original School budget (It is noted the change in the school Food Service budget will not affect the General Fund because the Food Service program is self--supporting). Vote: Unanimous 16.E.6. APPROVAL OF OFFICIAL COUNTY FLAG On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and adopted an Official County Flag, which flag is described as having the official County seal superimposed on a snow white background; the size of the seal to be two-thirds (2/3) the width of the flag; and the interior flag having a border of gold braid. Vote: Unanimous 16.E.8. REFUNDING OF VIRGINIA RESOURCES AUTHORITY BONDS On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorized the Virginia Resources Authority to proceed to refund the 1985 Sewer Bonds, which refunding will result in a $70,000 annual savings in interest on the $20,000,000 bond issue. Vote: Unanimous 16.I. AWARD OF CONTRACT FOR AUDITING SERVICES On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute the necessary documents to enter into a contract with the firm of Peat, Marwick, Mitchell & Co. to perform the annual audit of the County financial statements for FY87-91. (It is noted that an appropriation is unnecessary for this action.) Vote: Unanimous 16.F. COMMUNITY DEVELOPMENT ITEMS 16.F.1. TRANSFER OF REVENUE SHARING FUNDS On motion of Mr. Applegate, seconded by' Mr. Mayes, the Board adopted the following resolution: WHEREAS, Section 33.1-75.1 of the Code of Virginia permits the State Highway and Transportation Commission to make an equivalent matching allocation to any County for designations by the governing body of up ~25% or $500,000 whichever is greater of funds received by it during tlhe current fiscal year pursuant to the "State and Local Fiscal Assistance Act of 1972" for use by the State Highway and Transportation Commission to construct, maintain, or improve primary and secondary highway systems within such County; and WHEREAS, the Board of Supervisors of Chesterfield County has previously requested the Commission to provide a match of $500,000 for projects in Chesterfield County; and WHEREAS, the Board appropriated $17,500 from these funds 87-271 for the improvements of the Happy Hill Road/Branders Bridge Road intersection; and WHEREAS, property owners at this intersection do not wish to donate right-of-way for the improvement; and WHEREAS, the Board appropriated $20,000 from these funds for the widening of the eastbound lane of Route 60 at Pocono Drive; and WHEREAS, the Virginia Department of Transportation has a project to improve this section of Route 60. NOW, THEREFORE, BE IT RESOLVED, that the Board designates from its previously appropriated revenue sharing funds the following amounts to be matched by the State: $17,500 to be transferred from the Branders Bridge/Happy Hill Road project to a new design project on Whitehouse Road between Branders Bridge Road and Beechwood Avenue. $20,000 to be transferred from the Route 60 widening project to a new design project on Pocoshock Boulevard to improve the curves north of Pocoshock Place. BE IT FURTHER RESOLVED, that the Board requests the Department of Transportation to proceed %~ith the design for the improvement at Cranbeck Road between Robious Road and Huguenot Road. Vote: Unanimous 16.F.2. CONSIDER RENAMING POWHITE PARKWAY On motion of the Board, the following resolution was adopted: WHEREAS, the construction of the Powhite Parkway from Chippenham Parkway to Route 288 is now underway; and WHEREAS, the Chesterfield Business Council has appeared before the Board of Supervisors and requested consideration for the renaming of Powhite Parkway to Chesterfield Parkway; and WHEREAS, the Virginia Department of Transportation must approve names for highways within the State Highway System; and WHEREAS, the renaming will aid the travelling public. NOW, THEREFORE, BE IT RESOLVED, that the Board supports the concept of the renaming of the Powhite Parkway to the Chesterfield Parkway and requests the Virginia Department of Transportation to provide funds and proceed with this renaming. Vote: Unanimous 16.F.3. HOPKINS ROAD/INCA DRIVE INTERSECTION IMPROVEMENT PROJECT On motion of Mr. Daniel, seconded by Mr.. Applegate, the Board adopted the following resolution: WHEREAS, numerous accidents have occurred on Hopkins Road near its intersection with Inca Drive; and WHEREAS, citizens of Chesterfield County requested the Board to address this unsafe condition; and WHEREAS, a design for the reconstruction of Hopkins has been prepared; and 87-272 WHEREAS, an informational meeting concerning the proposed design was held on January 7, 1987; and WHEREAS, the original design for the project has been revised as a result of concerns expressed by citizens along Hopkins Road; and WHEREAS, the Virginia Department of Transportation has conducted a public hearing on the revised design. NOW, THEREFORE, BE IT RESOLVED~ that the Board of Supervisors of Chesterfield County supports the revised design for the Hopkins Road/Inca Drive intersection improvement project and requests the Virginia Department of Transportation to proceed with its construction. Vote: Unanimous 16.F.4. STREET LIGHT INSTALLATION COST APPROVALS On motion of Mr. Daniel, seconded by Mrs. Girone, the Board approved the street light installation costs at the following locations, with funds to be expended from the District Street Light Funds as indicated: Spring Lake Road - at curve in road, in the amount of $266.00 (Midlothian District Street Light Funds) Intersection of Dalebrook Drive and Echoway Road, in the amount of $419.00 (Dale District Street Light Funds) Vote: Unanimous 16.F.5. STREET LIGHT REQUESTS On motion of Mr. Applegate, seconded by Mr. Dodd, the Board approved the installation of a street light at the intersection of Newbys Bridge Road and Sunny Grove Road in the Clover Hill District, with any necessary funds to be expended from the Clover Hill District Street Light Funds. Vote: Unanimous 16.G. UTILITIES DEPARTMENT ITEMS 16.G.1. CONSENT ITEMS 16.G.l.a. WATER CONTRACT FOR QUEENSPARK~ SECTION C On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute any necessary documents for the following water contract for Queenspark Section C, with refunds for oversizing as stated in the Water Ordinance (Chapter 20): Water Contract Number W86-209CD, Queenspark, Section C: Developer: Queens Mill Corporation Contractor: R.M.C. Contractors Inc.. Total Contract Cost: $56,340.00 Total Estimated County Cost: $12,274.80 (Refund through connections) Estimated Developer Cost: $44,065.20 Number of Connections: 26 Vote: Unanimous 16 .G.1 .b. WATER CONTRACT FOR ALBERTA ROAD AND FAMILY LANE On motion of Mrs. Girone, seconded by Mr. Dodd, the Board 87-273 approved and authorized the County Administrator to execute the necessary documents awarding contract number W87-6C for water lines along Alberta Road and Family Lane to Dunn and Via Enterprises, Inc. in the amount of $34,915.02., which funds for this project were appropriated under the 1986-87 Capital Improvement Budget for "Extensions to Existing Subdivision". Vote: Unanimous 16.G.l.c. DEED OF DEDICATION ALONG BEULAH ROAD FROM HENRY E. MYERS~ JR. AND JOHN E. DODSON On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute the necessary documents accepting, on behalf of the County, the conveyance of a 10' strip of land along Beulah Road (Route 641) from Henry E. Myers, Jr. and John E. Dodson. (A copy of the plat is filed with the papers of this Board.) Vote: Unanimous 16.G.2. REPORTS Mr. Welchons presented the Board with a report on the developer water and sewer contracts executed by the County Administrator. 16.H. REPORTS Mr. Hedrick presented the Board with a report on Literary Loans and a status report on the Schedule of School Literary Loans, Schedule of Capitalized Lease Purchases, Status of General Fund Contingency, General Fund Balance, Road Reserve Funds and District Road and Street Light Funds. Mr. Hedrick stated the Virginia Department of Transportation has formally notified the County of the acceptance of the following streets into the State Secondary Road System: ADDITIONS LENGTH Hunters Ridge - Sections 1 & 2 Route 3660 (Hunters Ridge Drive) - From Route 604 to a south cul-de-sac Route 3661 (Hunters Ridge Lane) - From Route 3660 to a west cul-de-sac Route 3662 (Hobblebush Terrace) - From Route 3661 to a south cul-de-sac Route 3663 (Hobblebush Circle) - From Route 3662 to a west cul-de-sac 0.32 mi. 0.26 mi. 0.17 mi. 0.13 mi. Monacan Hills - Section 1 Route 3402 (Coralberry Drive) - From 0.06 mile south of Route 3404 to 0.02 mile southwest of Route 3407 Route 3406 (Coralberry Way) - From Route 3402 to 0.04 mile east of Route 3402 Route 3407 (Westcreek Drive) - From Route 3402 to Route 3409 Route 3408 (Pendleton Place) - From Route 3407 to a west cul-de-sac 0.15 mi. 0.04 mi. 0.13 mi. 0.06 mi. 87-274 ADDITIONS Route 3409 (Camshire Place) - From Route 3407 to an east cul-de-sac LENGTH 0.09 mi. AMBERGATE SUBDIVISION Route 3398 (Ambergate Drive) - From Route 832 to a west cul-de-sac Route 3399 (Ambergate Terrace) - From Route 3398 to a northwest cul-de-sac 0.19 mi. 0.16 mi. WOODLAKE SUBDIVISION Route 3600 (Woodlake Village Parkway) - From Route 360 to Route 3631 1.47 mi. Mr. Daniel expressed his appreciation to the Board and commended them for their collective actions as he felt the events of the day's proceedings were a clear indication of the combined efforts and cooperation of the Board in executing their duties and responsibilities toward County business. 17. ADJOURNMENT On motion of Mrs. Girone, seconded by Mr. Dodd, the Board adjourned until 9:00 a.m. on April 22, 1987. Vote: Unanimous Rich~r~ L.'Hedrick County Administrator arry ~U Dahi~l- Chairf~an 87-275