Loading...
05-27-1987 MinutesBOARD OF SUPgRVI$OllS ~II~ITE$ May 27, 1987 Supervisors in Attendance: Mr. Harry G. Daniel, Chairman Mr. Jesse J. Mayes, Vice Chairman Mr. G. H. Applegate Mr. R. Garland Dodd Mrs. Joan Girone Mr. Lane B. Ramsey Acting. County Administrator Staff in Attendance: Mr. Stanley Balderson, Dir., Econ. Develop. Mrs. Doris DeHart, Legislative Coord. Mr. William Diggs, Real Estate Assessor Ms. Joan Dolezal, Clerk to the Board Chief Robert Eanes, Fire Department Mr. Bradford S. Hammer, Asst. Co. Admin. Ms. Alice Heffner, Youth Svcs. Coord. Mr. Robert Hodder, Building Official Mr. William Howell, Dir., Gen. Services Mr. Thomas Jacobson, Dir. of Planning Dr. Burt Lowe, Dir., Mental Health/Retard. Mr. Robert Masden, Asst. Co. Admin. for Human Services Mr. R. J. McCracken, Transp. Director Mr. Richard McElfish, Dir. of Env. Eng. Mr. Jeffrey L. Mincks, Sr. Asst. Attorney Mrs. Pauline Mitchell, Dir. of News/Info. Services Col. Joseph Pittman, Chief of Police Mr. Richard Sale, Asst. Co. Admin. for Development Mr. M. D. Stith, Jr., Dir. of Parks & Rec. Dr. Robert Wagenknecht, Dir. of Libraries Mr. David Welchons, Dir. of Utilities Mr. Frederick Willis, Dir. of Human Resource Management Mr. Daniel called the meeting to order at 9:00 a.m. (EDST). 1. IINOCATION Mr. Daniel introduced Reverend A. J. Simon, Pastor of Buford Road Baptist Church, who gave the invocation. 87-375 2. PLEDGE OF ALLEGIANCE TO TH~ FI~G OF THE ~NIT~D S?~T~$ OF The Pledge of Allegiance to the Flag of the United States of America was recited. 3. APPROVAL OF MINUTES 3.A. AMENDMENT TO APRIL 22, 1987 Mr. Sale stated the Board, at its April 22, 1987 meeting, approved rezoning and Conditional Use Planned Development for Rowe Properties - Midlothian Development on property located along Midlothian Turnpike (Case 86S164 Amended). He noted there are two (2) errors in the motion as recorded in the minutes for Case 86S164 (page 87-327) which should be amended to reflect rezoning of 0.4 acres, rather than 4.0 acres, from R-15 to B-2 and approval of a twenty (20) foot parking setback exception, rather than a twenty-five (25) foot parking setback exception. On motion of Mrs. Girone, seconded by Mr. Applegate, the Board amended the minutes of April 22, 1987, from the following: "And further, the Board approved rezoning from Residential (R-15) to Community Business (B-2) of 4.0 acres, Conditional Use Planned Development on this tract plus a 3.7 acre tract currently zoned Community Business (B-2), and a twenty-five (25) foot exception to the fifty (50) foot parking setback requirement along Route 60, subject to the following condi- tions:'' To the following: "And further, the Board approved rezoning from Residential (R-15) to Community Business (B-2) of 0.4 acres, Conditional Use Planned Development on this tract plus a 3.7 acre tract currently zoned Community Business (B-2), and a twenty (20) foot exception to the fifty (50) foot parking setback require- ment along Route 60, subject to the following conditions:" Ayes: Mr. Daniel, Mr. Mayes, Mr. Applegate and Mrs. Girone. Absent: Mr. Dodd. 3.B. MAY 13, 1987 On motion of Mrs. Girone, seconded by Mr. Applegate, the Board approved the minutes of May 13, 1987, as amended. Ayes: Mr. Mayes, Mr. Applegate and Mrs. Girone. Absent: Mr. Dodd. Abstention: Mr. Daniel. 4. COUNTY ADMINISTRATOR'S COMMENTS Mr. Masden introduced Mrs. Doris DeHart, Director of Legisla- tive Services, who briefly explained the establishment and purpose of the Commission on the Bicentennial of the United States Constitution, which was established by the U. S. Con- gress to oversee the preparations to honor the U.S. Constitu- tion. She stated representatives from Virginia, including individuals from Chesterfield, will be in Philadelphia on May 29 and May 30, 1987, to observe a reenactment of the Virginia Plan which was instrumental in the origination of the Constitu- tion. She stated Chesterfield County has been designated by the Commission as a "Bicentennial Community" honoring the 200th anniversary of the United States Constitution. She stated a number of organizations within the County have planned commemo- rative activities/events on September 16 and September 17, 87-376 1987, which dates have been designated as "Citizenship Day" and "Constitution Day", respectively. She stated those participa- ting in the preparations for the celebration are: the Honorable Judge Ernest P. Gates, Chief Judge, Circuit Court; Mrs. Mary Arline McGuire, County Treasurer and President of the Chester- field County Historical Society; Mrs. Lucille Moseley, Coordi- nator of the Museum; Mr. J. Ruffin Apperson, National Historian for the American Legion; Ms~ Lee Chase, Program Specialist, Secondary Social Studies for the School System; Ms. Ann Ander- son, Chairman of the Chesterfield Business Council; Dr. Robert Wagenknecht, Director of Libraries; Mrs. Albert F. Weaver, President of the Daughters of the American Revolution; Mr. T. Palmer Condrey, accountant and noted historian and genealogist assisting with research for the project; Mrs. Marguerite Christian, retired School Board Supervisor of Instruction; Dr. Edgar A. Toppin, Dean of Graduate School for Virginia State University and a member of the Virginia Commission for the Bicentennial of the U.S. Constitution; Ms. Gail Schweickert, League of Women Voters; Dr. Melton Jones, Dean of Academics and Student Services at John Tyler Community College; and Mrs. Michael Foster, Virginia Federation of Women Clubs. She presented Mr. Daniel with a plaque, received May 6, 1987, from the Commission on the Bicentennial of the United States Consti- tution designating Chesterfield County as an official "Bicen- tennial Community". Mr. Daniel commended Mrs. DeHart and all those individuals participating in the commemorative program for their efforts to heighten the awareness of and deepen appreciation for the Constitution and the rights and freedoms it guarantees. He encouraged all citizens to participate in this celebration and to pay tribute to the document which has come to symbolize national ideals of freedom, justice, equal opportunity, hope and a way of life envied the world over. 5. BOARD COMMITTEE REPORTS Mr. Daniel reported that, as a result of a recent trade mission to Norway, the National Institute of Technology of Norway has announced plans to construct an incubator project in Chester- field County. He stated the incubator concept clusters small businesses, with the companies often sharing services such as the use of secretaries, copying machines, etc. He stated the project will begin with six firms being housed in one facility. He stated the site for the project has not yet been determined but details will be forthcoming. He stated a second firm, already incorporated in Virginia, has indicated its plans to locate in Chesterfield County and will be announcing its plans within the next year. He stated, in July, a third firm will also announce its plans to locate in Chesterfield County. He stated several business and trade groups have indicated inter- est and excitement regarding the potential for development in the metropolitan area, particularly Chesterfield County, and he stated a line of communication has been established with those groups, who will be visiting within the next several months to assess economic potential. He stated this year's trade mission netted positive results and that the County will continue to develop the potential for future businesses and trade groups abroad to locate within the County. Mr. Applegate reported that the "ribbon cutting ceremony" for the opening of the Richmond International Airport's new termi- nal building has been scheduled for June 26, 1987. He stated, however, he anticipates receipt of a report within the next month indicating the need to consider an "expansion of the expansion", particularly since traffic at the Airport continues to increase (21.1% for the month of April as compared to the national average of 4.6%), Airport business is flourishing and the Commission should be prudent in its anticipation of the future growth of the facility. He stated he also addressed a group, "Teams for Progress", who were interested in the Airport 87-377 and, in addition, indicated full support of the facility and any expansion contemplated for the future. Mr. Applegate announced that the first of this year's Boulders Concert Series will be held from 5 p.m. to 7 p.m. on Sunday, May 31, 1987, at the Boulders Office Complex. He stated the concerts, which continue through September, are free and encouraged all those interested to attend. Mrs. Girone reported that a Water Resources Seminar was con- ducted May 26, 1987, at Philip Morris, at which future water plans for Chesterfield County and the State were discussed. She stated the issue is very complex and involved but was well presented. Mr. Daniel stated Chesterfield County hosted the Richmond Metro Chamber of Commerce's Board of Directors' Meeting at the Courthouse Complex on May 21, 1987, and commended all those involved for their diligent efforts, as the event was very successful. 6. REQUESTS TO POSTPONE ACTION, EMERGENCY ADDITIONS OR CHANGES IN THE ORDER OF PRESENTATION On motion of the Mr. Applegate, seconded by Mr. Mayes, the Board deferred consideration of Item ll.E.2.b., Sewer Agreement for Developer Participation for Sewer Extension Along Kingsland Creek, until June 10, 1987; added Item ll.K., Recommendation to Appropriate Funds and Authorize Contract with Municipal Advi- sors, Inc., to Conduct a Nationwide Search for County Adminis- trator for Chesterfield County; added Item 11.C.4., Request to Rescind Street Light Installation at the Intersection of North Pinetta Drive and Reddington Drive; and deferred consideration of Item ll.D.I., Concurrence of Previous Board Resolutions of Special Recognition at May 13, 1987 Meeting, and included Items 7.A. through 7.D., Resolutions and Special Recognitions for May 27, 1987, to this item, until such time as Mr. Dodd was pre- sent; and adopted the agenda, as amended. Ayes: Mr. Daniel, Mr. Mayes, Mr. Applegate and Mrs. Girone. Absent: Mr. Dodd. 7. RESOLUTIONS OF SPECIAL RECOGNITION 7.A. VIRGINIA STATE POLICE FOR THEIR NATIONALLY RECOGNIZED ACCREDITATION AND EXEMPLARY PROFESSIONALISM Chief Eanes and Colonel Pittman recognized the Virginia State Police for their becoming the second state law enforcement agency in the nation to be accredited by the Commission of Accreditation for Law Enforcement Agencies, Inc., and for their exemplary professionalism in providing quality law enforcement services to the citizens of Chesterfield County and the State of .Virginia. Chief Eanes introduced Colonel R. L. Suthard, State Police Superintendent; Lieutenant W. G. Massengill, Superintendent of Staff, and First Sergeant D. W. Holland, Supervisor in charge of District 6, which includes Chester- field, Powhatan and Amelia Counties. Mr. Daniel commended Colonel Suthard and the Virginia State Police for their outstanding accomplishments. He stated he felt these achievements required a team effort from all those participating in public safety who give of their time and personal efforts to make the area a safe, quality area in which to live. Mr. Daniel stated the formal vote would be made later during the meeting when all the Board members were present. He presented the executed resolution to Colonel Suthard and congratulated those present on the distinguished honor. 87-378 Colonel Suthard stated the Virginia State Police's philosophy is that the success of law enforcement is based and measured by public support on a long-term basis. He stated he felt strong unity and working relationships with localities' Fire and Police Departments, Boards of Supervisors, Court Systems, Prosecutors and other elements of the judicial system, etc., are extremely important to the State Police. He pledged the Virginia State Police Department's continued support, coordina- tion and cooperation to the County and accepted with pride and appreciation the resolution on behalf of the men and women of the Virginia State Police who made the recognition possible. 7.B. MRS. DELIA RAWLS, REAL ESTATE ASSESSOR'S OFFICE Mr. Willis presented Mr. Diggs, Director of ~ssessment of Real Estate, who introduced Mrs. Delia Rawls. He stated Mrs. Rawls has served the County for twenty-one (21) years and in her capacity has been a loyal and conscientious employee who will be missed. He stated Mrs. Rawls has demonstrated great respect for the citizens she has served and her fellow workers and her dedicated service has been a credit to the County. He introduced the staff from the Assessor's Office who were also present. Mr. Daniel stated the formal vote would be made later during the meeting when all the Board members were present. He presented the executed resolution to Mrs. Rawls and commended her for her service and dedication to the County. Mrs. Rawls expressed her appreciation for the opportunity to have worked with the County and for the recognition bestowed upon her. 7.C. DR. HOWARD O. SULLINS, SUPERINTENDENT OF CHESTERFIELD COUNTY PUBLIC SCHOOLS Mr. Daniel stated the formal vote recognizing the outstanding contributions of Dr. Howard O. Sullins upon his retirement would be made later during the meeting when all the Board members were present. He stated the resolution will be pre- sented to him at a reception in his honor on Sunday, May 31, 1987. 7.D. DONATION OF "BICENTENNIAL BOOKSHELF" BY FRIENDS OF THE LIBRARY It was generally agreed to defer consideration of the donation of the "Bicentennial Bookshelf" by the Friends of the Library until a representative of the Friends of the Library was present. 8. HEARINGS OF CITIZENS ON~NSCHEDULED MATTERS OR CLAIMS There were no hearings of citizens on unscheduled matters or claims. 9on. DEFERRED ITEMS INTERACTIVE INSPECTION SYSTEM FOR THE BUILDING INSPECTION OFFICE Mr. Sale stated, in its continuing efforts to improve services to the citizens of the County, the Building Inspections Depart- ment requests Board approval of implementation of a "Connect" Interactive Inspection System. He stated this system will allow callers to schedule inspections and request information via touch-tone telephone twenty-four hours a day. He stated the system will produce a cost savings of over $33,000 per year in salaries, will vastly improve service to contractors and citizens and will provide the ability to handle even heavier workloads without additional personnel. 87-379 There was discussion relative to the cost savings for the upcoming fiscal year versus the appropriation to implement the system; the deletion of two additional data entry operators from the FY88 budget in lieu of implementation of the "Connect" system; the ability of this system to handle heavier workloads without additional personnel; etc. On motion of Mr. Applegate, seconded by Mr. Mayes, the Board approved and appropriated $46,500 from the General Fund Balance for the purchase of the "Connect" Interactive Inspection Computer System for the Building Inspection Department, with the understanding that, in FY88, when the "Connect" system is fully installed, $30,000 in salary dollars can be returned to the General Fund Balance and the Building Inspection Department will begin receiving reimbursement from the Utilities Depart- ment sufficient to reimburse the General Fund Balance for the remainder of the cost of the system. Ayes: Mr. Daniel, Mr. Mayes, Mr. Applegate and Mrs. Girone. Absent: Mr. Dodd. 9.B. AUTOMATED SITE/SPACE INVENTORY SYSTEM AND DATA COLLECTION SERVICES FOR ECONOMIC DEVELOPMENT Mr. Sale stated the Economic Development Department, in its efforts to advance the County's economic development program and in collaboration with the Data Processing Department, requests Board approval of implementation of an automated County-wide site/space inventory system, which will identify sites/spaces throughout the County to prospective clients who own or manage properties which are marketable or have a poten- tial commercial and industrial marketing. He stated Broughton Systems, Inc. has submitted a proposal to deliver the automated system which will be micro-computer based providing menu-driven mainframe County interactive capacity and Virginia Commonwealth University has submitted a proposal to collect data for an initial 750 parcels to be included in the inventory system. He stated funding for both of these projects was included in the Economic Development Department's 1986-87 budget. There was discussion relative to the companies selected to collect data for the system, appropriations for the projects, the number of maximum parcels that can be handled, obtaining information concerning the commercial/industrial multiple listing service and its use as a part of input information into the inventory system, the enormity of the project, who will be responsible for handling the project and the need to ensure that there is adequate staff to handle such a task, the time- liness of implementing the system, etc. Mr. Applegate expressed concern that this request had been increased by $25,000 to include authorization for award of contract to Virginia Commonwealth University. Mr. Sale stated, although funding for awarding the contract to Virginia Common- wealth University was included in the Economic Development Department's budget for 1986-87, staff was not prepared at the May 13, 1987 meeting to present the request to the Board for consideration. He stated since that time staff has completed the work necessary to bring the item before the Board and he felt it was appropriate to combine the two items at this time. He stated it is anticipated the project will be completed by the end of August, 1987. On motion of Mr. Mayes, seconded by Mr. Applegate, the Board approved and authorized the Acting County Administrator to execute the necessary documents awarding contracts to Broughton Systems, Inc., in the amount of $32,585, for an automated site/space inventory system, and to Virginia Commonwealth University, not to exceed $25,000, to collect data for an initial 750 parcels to be included in the automated site/space inventory system, for the purpose of enabling the Department of 87-380 Economic Development to provide detailed site information for companies interested in locating in Chesterfield County. Ayes: Mr. Daniel, Mr. Mayes, Mr. Applegate and Mrs. Girone. Absent: Mr. Dodd. 9.C. CHANGES IN SECONDARY ROAD SYSTEM FOR LANCERS BOULEVARD, ELKHARDT ROAD AND TACONY DRIVE On motion of Mr. Applegate, seconded by Mr. Mayes, the Board adopted the following resolution: WHEREAS, construction of Route 150, Project 0150-020-101, C503, D630 as constructed and approved by the State Highway Commissioner, necessitates changes in the Secondary System. NOW, THEREFORE, BE IT RESOLVED, that portion of the old location of Route 663, i.e., Section #1 shown in yellow on the sketch titled, "Changes in the Secondary System Due to Reloca- tion and Construction on Route 150 and 360 interchange, Project 0150-020-101,C503,D630", dated at Richmond, Virginia, October 15, 1986, a total distance of 0.09 miles, does not serve a public need and is to be discontinued from the Secondary System of State Highway, pursuant to Section 33.1-150 of the Code of Virginia of 1950, amended; AND, FURTHER, that portion of old location of Route 2147, i.e., Section #2 shown in yellow on the sketch titled, "Changes in the Secondary System Due to Relocation and Construction on Route 150 and 360 interchange, Project 0150-020-101,C503,D630", dated at Richmond, Virginia, October 15, 1986, a total distance of 0.04 miles, does not serve a public need and is to be discontinued from the Secondary System of State Highway, pursuant to Section 33.1-150 of the Code of Virginia, 1950, amended; AND, FURTHER, that portion of Secondary Route 1686, i.e., Section ~4 as shown in brown on the sketch titled, "Changes in the Secondary System Due to Relocation and Construction on Route 150 and 360 interchange, Project 0150-020-101,C503,D630", dated at Richmond, Virginia, October 15, 1986, a total distance of 0.29 miles, be and hereby is added to the Secondary System of State Highway, pursuant to Section 33.1-229 of the Code of Virginia of 1950, amended; AND, FURTHER, that portion of Secondary Route 2520, i.e., Section #5 as shown in brown on the sketch titled, "Changes in the Secondary System Due to Relocation and Construction on Route 150 and 360 interchange, Project 0150-020-101,C503,D630", dated at Richmond, Virginia, October 15, 1986, a total distance of 0.21 miles, be and hereby is added to the Secondary System of State Highway, pursuant to Section 33.1-229 of the Code of Virginia of 1950, amended; AND, FURTHER, that portion of old Route 1686, i.e., Section #6 as shown in orange on the sketch titled, "Changes in the Secondary System Due to Relocation and Construction on Route 150 and 360 interchange, Project 0150-020-101,C503,D630", dated at Richmond, Virginia, October 15, 1986, a total distance of 0.15 miles, be and hereby is renumbered. Ayes: Mr. Daniel, Mr. Mayes, Mr. Applegate and Mrs. Girone. Absent: Mr. Dodd. 9.D. APPOINTMENTS 9.D.1. YOUTH SERVICES COMMISSION On motion of Mr. Mayes, seconded by Mr. Applegate, the Board appointed the following youth members to serve on the Youth 87-381 Services Commission, whose terms are effective immediately and will expire on June 30, 1988: Ms. Sonya Wei Ms. Erin Kelly Ms. Holly Ford Ms. Kahlicia Pettus Midlothian Magisterial District Midlothian Magisterial District Clover Hill Magisterial District Matoaca Magisterial District Ayes: Mr. Daniel, Mr. Mayes, Mr. Applegate and Mrs. Girone. Absent: Mr. Dodd. It was generally agreed to defer additional youth and adult nominations to the Youth Services Commission for Bermuda, Clover Hill and Dale Districts until June 10, 1987. 9.D.2. INDUSTRIAL DEVELOPMENT AUTHORITY On motion of Mr. Mayes, seconded by Mr. Applegate, the Board appointed Mr. William F. Seymour, III and Mr. Curtis C. Duke, representing Midlothian and Matoaca Magisterial Districts, respectively, to serve on the Industrial Development Authority, whose terms are effective July 1, 1987, and will expire June 30, 1991. Ayes: Mr. Daniel, Mr. Mayes, Mr. Applegate and Mrs. Girone. Absent: Mr. Dodd. 10. PUBLIC~RARING$ TO CONSIDER AN ORDINANCE RELATING TO SMOKE DETECTORS IN CERTAIN BUILDINGS Chief Eanes stated this date and time had been scheduled for a public hearing to consider an ordinance relating to the re- quirement for the installation of smoke detectors in buildings containing one or more dwelling units which are rented or leased and in rooming houses. He stated the requirement for the installation of smoke detectors in such buildings is an effort to provide a greater margin of fire safety to those residing in such dwellings, as a properly installed and main- tained smoke detector increases the occupants' chances of escaping a fire, saving lives, preventing injury, and/or minimizing property damage. Mr. Dodd arrived at the meeting. Chief Eanes introduced Ms. Joann Monday and Ms. Barbara Eubank, President and Executive Director,' respectively, of the Virginia Apartment Management Association, who were present. Ms. Eubank voiced support for the ordinance. She expressed appreciation for the opportunity to have worked with Fire Marshal Dennis Turlington with respect to this ordinance. There was no opposition present. On motion of Mr. Applegate, seconded by Mr. Dodd, the Board adopted the following ordinance: AN ORDINANCE TO AMEND CHAPTER 9.1 OF THE CODE OF THE COUNTY OF CHESTERFIELD, VIRGINIA, 1978, AS AMENDED, BY AMENDING ARTICLE II RELATING TO SMOKE DETECTORS IN CERTAIN BUILDINGS BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield, Virginia: (1) amended, sections: That the Code of the County of Chesterfield, 1978, as is amended by amending and adding the following 87-382 Sec. 9.1-10 Required. Pursuant to the authority set forth in Section 15.1-29.9 of the Code of Virginia, 1950, as amended, smoke detectors shall be installed in (i) each building containing one or more dwelling units which are rented or leased; (ii) each room intended or used for overnight occupancy in all hotels or motels regularly used, offered for or intended to be used to provide overnight sleeping accommodations to one (1) or more persons; and (iii) rooming houses regularly used, offered for, or intended to be used to provide overnight sleeping accommodations. (a) "Smoke detectors" shall mean mechanical devices powered by batteries or alternating current capable of sounding an audible alarm upon sensing visible or invisible products of combustion, meeting the specifications set forth by Underwriters Laboratories for single station smoke detectors. (b) "Owner" shall mean one or more persons, jointly or separately, in whom is vested: 1. Ail or part of the legal title to the property, or 2. Ail or part of the beneficial ownership and a right to present use and enjoyment of the premises, and the term includes a mortgagee in possession. (c) "Dwelling unit" shall mean a single unit providing complete independent living facilities for one (1) or more persons, including permanent provisions for living, sleeping, eating, cooking and sanitation. (d) "Tenant" shall mean a person who rents or leases a dwelling unit. Sec. 9-1.10.1 Installation Requirements (a) The smoke detectors installed pursuant to this section, must be capable of sensing visible or invisible products of combustion and providing an audible alarm sufficient to warn the occupants of the buildings. Smoke detectors installed in dwelling units of buildings intended for rent or lease need only sound or alarm suitably to warn the occupants within that dwelling unit. (b) Appropriate permits as required by the Virginia Uniform Statewide Building Code must be secured for the installation of all smoke detectors powered by alternating current; provided, however, that no fee will be charged for the permit. (c) The smoke detectors shall be installed in conformance with the applicable sections of the Virginia Uniform Statewide Building Code. The fire department shall approve the specific locations of the placement of smoke detectors on walls or ceilings. Sec. 9.1-10.2 Responsibilities for Testing and Maintenance (a) The agent or owner of the hotel or motel shall maintain all smoke detectors in good working order at all times and shall test each smoke detector each day at the time the rooms are cleaned. (b) The owner or agent of the owner of any building con- taining a dwelling unit which is rented or leased, at the beginning of each tenancy and at least annually thereafter, shall furnish the tenant with a certificate that all required 87-383 smoke detectors are present, have been inspected, and are in good working order. (c) The owner or agent of the owner of a building containing one (1) or more dwelling units which are rented or leased shall maintain in good working order smoke detectors located in hallways, stairwells, and other public or common areas. (d) The tenant shall be responsible for interim testing, repair, and maintenance of smoke detectors installed in his rented or leased unit and for providing written notice to the owner that such smoke detector is in need of service, repair, or replacement. Such service, repair, or replacement shall occur within five days of receipt of written notice from the tenant that a smoke detector is malfunctioning. (e) The owner or agent of the owner of any building con- taining one (1) more more dwelling units which are rented or leased shall provide written notification to the tenant of the responsibilities and duties imposed by subsection (d) of this section. (f) The owner or agent of any building containing one (1) or more dwelling units which are rented or leased, or of any hotel or motel, shall provide the County with written certification annually that all required smoke detectors are present, have been inspected as required by this Section 9.1-10.2 and are in good working order. Sec. 9.1-10.3 Enforcement and Penalties The chief of the fire department or his duly authorized representatives are authorized to administer and enforce the requirements of Sections 9.1-10.1 to 9.1-10.5. Failure to comply with the requirements for the installation and maintenance of smoke detectors shall constitute a violation of this chapter and shall be a misdemeanor, punishable by a fine of not more than one thousand dollars or by imprisonment of not more than thirty (30) days, or by both such fine and imprisonment. Sec. 9.1-10.4 Article Not Exempted from Compliance with Code Nothing in this article shall excuse any owner of the required buildings from compliance with all other applicable provisions of the Virginia Uniform Statewide Building Code. Sec. 9.1-10.5 Exemptions. Any building containing fewer than four dwelling units which was not in compliance with the preceding requirements on July 1, 1984, shall be exempted until such time as that building or any dwelling unit therein is sold or rented to another person. (2) The amendments to this effective one year from passage. ordinance shall become Vote: Unanimous Mr. Dodd stated he was pleased to see there had been a change in public attitude toward the installation of smoke detectors in rental properties as they are aware of the benefits of the life saving devices. Mr. Daniel commended all those involved in the preparation of the ordinance for their diligent efforts. 87-384 11. I~EWBU$INE$S ll.A. RESOLUTION URGING GOVERNOR AND GENERAL ASSEMBLY TO GIVE SPECIAL ATTENTION TO THE NEEDS OF MENTALLY-DISABLED IN 1988-90 BIENNIAL BUDGET Mr. Masden stated the Community Services Board experiences much difficulty in its efforts to serve all the people within the County in need of its services, considering the funding it receives from the State for this purpose. He stated the State is continuing its efforts to reduce the census at its State facilities which places more and more burden on the local governments to sustain the financial burden to provide the needed services. Ms. Yvette B. Ridley, Chairman of the Community Services Board, requested the Board approve the proposed resolution urging the Governor and General Assembly to give special attention to the needs of the mentally-disabled as a top priority in its 1988- 1990 Biennium and apprise them of the fact that the County is concerned about the mentally-disabled in Chesterfield and feels that the State has a financial obligation and responsibility to assist with this problem. She stated a major statewide initia- tive, known as "Make Waves, Virginia", is a major funding initiative by the Coalition for the Mentally-Disabled Citizens of Virginia to bring this situation to the attention of the Governor and the General Assembly. On motion of Mrs. Girone, seconded by Mr. Applegate, the Board adopted the following resolution: WHEREAS, the Chesterfield County Board of Supervisors is greatly concerned about citizens in need of mental health, mental retardation and substance abuse services; and WHEREAS, over 240 citizens are currently on waiting lists for the programs of the Chesterfield Community Services Board, and many of these persons have waited several years; and WHEREAS, Chesterfield County provides a significant portion of the funding for the Chesterfield Community Services Board through local taxes; and WHEREAS, local government cannot be expected to provide the majority of funding for services which have historically and traditionally been the responsibility of State government; and WHEREAS, the lack of adequate treatment resources is not unique to Chesterfield, but pervasive throughout the Commonwealth. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors urges the Governor and the General Assembly to consider funding of services for the mentally disabled among the top priorities for the 1988-1990 Biennium. Vote: Unanimous ll.B. APPOINTMENTS ll.B.1. ARWA BOARD AND MEDC OPERATING COMMITTEE On motion of Mr. Applegate, seconded by Mrs. Girone, the Board appointed Mr. Lane B. Ramsey, Acting County Administrator, to serve on the Appomattox River Water Authority Board, whose term is effective immediately and will expire November 21, 1989; and to serve on the Metropolitan Economic Development Council Operating Committee, whose term is effective immediately and is at the pleasure of the Board. Vote: Unanimous 87-385 ll.B.2. CHESTERFIELD BICENTENNIAL COMMISSION On motion of Mrs. Girone, seconded by Mr. Mayes, the Board nominated the following individuals to serve as the official Chesterfield County Bicentennial Commission: Mrs. Doris DeHart Coordinator, Bicentennial Commission Mrs. Mary Arline McGuire President, Chesterfield Historical Society Mrs. Lucille Moseley Coordinator, County Museum Mr. J. Ruffin Apperson American Legion Ms. Lee Chase Program Specialist, Secondary Social Studies, School System Ms. Ann Anderson Chairman, Chesterfield Business Council Dr. Robert Wagenknecht Director, Chesterfield Libraries Mrs. Albert F. Weaver President, Daughters of American Revolution Mr. T. Palmer Condrey Accountant, Historian and Genealogist Hon. Ernest P. Gates Chief Judge, Circuit Court Mrs. Marguerite Christian Retired School Board Supervisor of Instruction Dr. Edgar A. Toppin Ms. Gayle Schweickert Dr. Melton R. Jones Mrs. Michael Foster Vote: Unanimous Department of History, Virginia State University League of Women Voters Dean of Academics and Student Services, John Tyler Community College Federation of Women Clubs ll.C. COMMUNITY DEVELOPMENT ITEMS ll.C.1. STREET LIGHT INSTALLATION COST APPROVALS On motion of Mr. Dodd, seconded by Mr. Mayes, the Board defer- red consideration of street light installation cost approvals for Dale Magisterial District at the intersection of Black Oak Road and Salem Church Road ($1,195) and at the intersection of Southmoor Road and Falstone Road ($1,061.92) until July, 1987; and further, the Board approved street light installation cost approvals at the following locations, with funds to be expended from the Bermuda District Street Light Funds: Intersection of Ruffin Mill Road and Walthall Drive ($993.00); and Intersection of Meadowdale Boulevard and South Beulah Road ($372.00). Vote: Unanimous 11.C.2. STREET LIGHT REQUESTS On motion of Mr. Dodd, seconded by Mr. Applegate, the Board approved the installation of street lights at the following 87-386 locations, with funds to be expended from the District Street Light Funds as indicated: Intersection of Norcliff Road and Jefferson Davis Highway, Bermuda District; Shadycrest Lane at the end of the street, Midlothian District; and Intersection of Hull Street Road and Woodlake Village Parkway, Clover Hill District. And further, the Board deferred consideration of street light requests for the following locations in the Bermuda District until June 10, 1987: 2. 3. 4. 5. 6. 7. 8. 9. Intersection of Blithe Drive and Lively Street, Intersection of Blithe Drive and Merry Drive, Intersection of Blithe Drive and Parker Lane, Parker Lane between Blithe Drive and West Hundred Road, Parker Lane between Blithe Drive and the dead-end, Intersection of Blithe Drive and Euphoria Road, Intersection of Blithe Drive and Placid Drive, Blithe Drive at the end of cul-de-sac, and Bermuda Hundred Road at the dead-end. Vote: Unanimous 11.C.3. 3 CENT ROAD FUNDS/BERMUDA DISTRICT On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv- ed and appropriated $1,250 from the Bermuda District 3 Cent Road Fund for the rental of equipment needed to excavate a large channel and purchase riprap for a creek stabilization project approximately 500 feet south of Normandale Avenue. Vote: Unanimous 11.C.4. REQUEST FOR STREET LIGHT WITHDRAWAL Mrs. Girone stated at the October 8, 1986 meeting the Board approved a request for a street light installation at the intersection of North Pinetta Drive and Reddington Drive ($105.00). She stated the request was made by the neighborhood civic association but without the consent of the property owner, Ms. Alice Smith, on whose property the pole was install- ed. She stated Ms. Smith was very disturbed by the action and has requested the pole be removed. On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved withdrawal of a street light installation at the intersection of North Pinetta Drive and Reddington Drive ($105.00), with the understanding that the approved appropria- tion of funding can be used at a future time for the installa- tion of a street light elsewhere in the area that will meet the needs of the neighborhood. Vote: Unanimous ll.D. CONSENT ITEMS ll.D.1. CONCURRENCE OF PREVIOUS BOARD RESOLUTIONS OF SPECIAL RECOGNITION AT MAY 13, 1987 MEETING On motion of the Board, the Board reaffirmed adoption of Resolutions adopted on May 13, 1987, for: Declaring May 22 and May 23, 1987 as "Poppy Days;" Recognizing Outstanding Achievements of the Police Hostage Negotiation Team; and 87-387 3. Declaring May as "Foster Parent Month." Vote: Unanimous 7.A. VIRGINIA STATE POLICE FOR THEIR NATIONALLY RECOGNIZED ACCREDITATION AND EXEMPLARY PROFESSIONALISM On motion of the Board, the following resolution was adopted: WHEREAS, The Virginia Department of State Police has been a partner and full supporter of the highly successful Central Virginia Med-Flight program by providing pilots and aircraft for the program; and WHEREAS, The Virginia Department of State Police has been completely cooperative in providing assistance to the Public Safety Agencies of Chesterfield County; and WHEREAS, The Virginia Department of State Police became the second state law enforcement agency in the nation to be accredited by the Commission of Accreditation for Law Enforce- ment Agencies; and WHEREAS, The Commission on Accreditation for Law Enforce- ment Agencies, Inc., constituting a body of nationally recog- nized professionals in law enforcement, finds The Virginia Department of State Police in compliance with 739 standards exemplifying the Department's status as a truly professional organization. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding achievements of The Virginia Department of State Police and extends on behalf of its members and the citizens of Chester- field County, their appreciation for the professional excel- lence and quality law enforcement services provided the citi- zens of Chesterfield County and the State of Virginia. Vote: Unanimous 7.B. MRS. DELIA RAWLS, REAL ESTATE ASSESSOR'S OFFICE On motion of the Board, the following resolution was adopted: WHEREAS, Mrs. Delia Rawls will retire from the Department of Real Estate Assessments, Chesterfield County, on June 1, 1987; and WHEREAS, Mrs. Rawls has provided 21 years of quality service to the citizens of Chesterfield County; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. Rawls' diligent service; and WHEREAS, Mrs. Rawls has demonstrated great respect for citizens and her fellow workers and her dedicated service has been a credit to the County. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mrs. Delia Rawls and extends on behalf of its members and the citizens of Chesterfield County their appreciation for her service to the County. AND, BE IT FURTHER RESOLVED, that a copy of this resolu- tion be presented to Mrs. Delia Rawls and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Vote: Unanimous 87-388 7.C. DR. HOWARD O. SULLINS, SUPERINTENDENT OF CHESTERFIELD COUNTY PUBLIC SCHOOLS On motion of the Board, the following resolution was adopted: WHEREAS, Dr. Howard O. Sullins has announced his retire- ment as Superintendent of Chesterfield County Schools, effec- tive June 30, 1987 after serving in this capacity since 1974; and WHEREAS, Since Dr. Sullins assumed this position, the System has grown by more than 12,000 students to become the third largest in the State, with an enrollment this year of approximately 39,000 students in 45 schools; and WHEREAS, During Dr. Sullins' tenure 15 schools have been built, including two middle schools, three high schools, a vocational-technical center, and three elementary schools currently under construction, with more than 60 expansions and improvements to existing schools; and WHEREAS, During the System's rapid growth, the schools have maintained a reputation for excellence and community involvement, the curriculum has been strengthened and the students have exhibited continual improvements and high achievements; and WHEREAS, During Dr. Sullins' tenure both teachers and students have received state and national awards and recogni- tion, the school curricula was increased to include modern and specialized educational programs, etc; and WHEREAS, Dr. Sullins is the immediate past President of the Virginia Association of School Administration, has served on several State Department of Education Advisory Committees, the most recent being the State Superintendent's Advisory Council, as well as having been active on a number of other boards and commissions. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its appreciation and gratitude to the outstanding efforts and dedication of Dr. Howard O. Sullins in his capacity as Superintendent of the Chesterfield County School System; AND, BE IT FURTHER RESOLVED, that the Board commends Dr. Howard O. Sullins for his untiring efforts to afford the children of the County the best possible education and to strengthen their minds for future careers and aspirations; AND, BE IT FURTHER RESOLVED, that the Chesterfield County Board of Supervisors congratulates Dr. Howard O. Sullins for his outstanding achievements and wishes him success in his future endeavors.as well as a long and happy retirement. Vote: Unanimous ll.D.2. STATE ROAD ACCEPTANCE This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Blithe Road and Lively Street in Shady Acres Subdivision, Section 1, Bermuda District. Upon consideration whereof, and on motion of Mr. Dodd, seconded by Mr. Mayes, it is resolved that Blithe Road and Lively Street in Shady Acres Subdivision, Section 1, Bermuda District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Transportation, be and it hereby is requested to take into the Secondary System, Blithe Road, beginning where State 87-389 Maintenance ends, existing Blithe Road, State Route 1562, and running easterly 0.03 mile to the intersection with Lively Street, then continuing easterly 0.1 mile to end in a cul-de-sac; and Lively Street, beginning at the intersection with Blithe Road and running southerly 0.12 mile to end in a cul-de-sac. This request is inclusive of the adjacent slope, sight distance and designated Virginia Department of Transportation drainage easements. These roads serve 22 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Transportation a 50' right-of-way for Lively Street and a 60' right-of-way for Blithe Road. This section of Shady Acres Subdivision is recorded as follows: Section 1. Plat Book 23, Page 65, January 9, 1975. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Cranbeck Terrace, Cranbeck Circle and Cranbeck Court in Cranbrook, Midlothian District. Upon consideration whereof, and on motion of Mr. Dodd, seconded by Mr. Mayes, it is resolved that Cranbeck Terrace, Cranbeck Circle and Cranbeck Court in Cranbrook, Midlothian District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Transportation, be and it hereby is requested to take into the Secondary System, Cranbeck Terrace, beginning at the intersection with existing Cranbeck Road, State Route 674, and going easterly 0.08 mile to the intersection with Cranbeck Circle, and then continuing easterly 0.06 mile to end in a cul-de-sac; Cranbeck Circle, beginning at the intersection with Cranbeck Terrace and going northerly 0.04 mile to the intersection with Cranbeck Court, and then continuing northwesterly 0.04 mile to end in a cul-de-sac; and Cranbeck Court, beginning at the intersection with Cranbeck Circle and going northeasterly 0.08 mile to end in a cul-de-sac. This request is inclusive of the adjacent slope, sight distance and designated Virginia Department of Transportation drainage easements. These roads serve 34 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Transportation a 50' right-of-way for all of these roads except Cranbeck Court which has a 40' right-of-way. This section of Cranbrook is recorded as follows: Plat Book 47, Page 39, September 25, 1984. Vote: Unanimous ll.D.3. SCHOOL GRANT FOR PARTNERSHIP IN ASTRONOMY EDUCATION On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approved and appropriated $20,000 to increase the School Budget in revenue and expenditures for a grant, "Partnership in Astronomy Education", received from the State Department of Education, which is a Title II Grant dealing with an as%ronomy 87-390 project at the Science Museum of Virginia. no additional County funds will be involved.) Vote: Unanimous (It is noted that ll.K. RECOMMENDATION TO APPROPRIATE FUNDS AND AUTHORIZE CON- TRACT WITH MUNICIPAL ADVISORS, INC. TO CONDUCT SEARCH FOR COUNTY ADMINISTRATOR On motion of Mr. Daniel, seconded by Mr. Mayes, the Board approved and authorized the Acting County Administrator to prepare the necessary documents for a contract, to be executed by the Chairman of the Board of Supervisors, with Municipal Advisors, Inc., to begin the search process for the position of County Administrator for Chesterfield County and, further, appropriated $13,000 from the Fund Balance for said contract. Vote: Unanimous ll.E. UTILITIES ITEMS ll.E.1. PUBLIC HEARING TO CONSIDER RESOLUTION AND ORDER TO ABANDON PORTION OF EASY STREET IN GAY FARMS, SECTION 2 Mr. Sale stated this date and time had been advertised for a public hearing to consider adoption of a resolution and order to abandon a portion of Easy Street in Gay Farms, Section 2. No one came forward to speak in favor of or against this matter. On motion of Mr. Dodd, seconded by Mr. Mayes, the Board adopted the following resolution and order: RESOLUTION AND ORDER TO ABANDON A PORTION OF EASY STREET WHEREAS, by resolution of the Chesterfield County Board of Supervisors, the Board requested that the Virginia Department of Highways and Transportation accept Easy Street within Gay Farms, Section 2, into the State Secondary System of Highways; WHEREAS, by resolution of the Virginia Department of Highways and Transportation Commission dated July 1, 1966, Easy Street, Route 1563, was accepted into the system; WHEREAS, since July 1, 1966, Easy Street, Route 1563, has remained in the State Secondary System of Highways under the control, supervision, management, and jurisdiction of the Virginia Department of Highways and Transportation; WHEREAS, Mr. and Mrs. J. S. Black and Mr. and Mrs. James R. Spitler petitioned the Board of Supervisors of Chesterfield County to abandon a portion of Easy Street, Route 1563, pursuant to Section 33.1-151 of the Code of Virginia, 1950, as amended; WHEREAS, pursuant to a resolution of this Board on April 22, 1987, the required notices of the County's intention to abandon a portion of Easy Street, Route 1563, have been given in that: on April 24, 1987, a notice was posted in at least three places along Easy Street, Route 1563; and, on May 13, 1987 and May 20, 1987, a notice was published in the Richmond News Leader, having general circulation within the County; and, on April 24, 1987, a notice was sent to the Commissioner of the Virginia Department of Highways and Transportation; WHEREAS, no landowner affected by the proposed abandonment has filed a petition for a public hearing; WHEREAS, this Resolution and Order is entered within four 87-391 months after the thirty days during which notice was posted as described above; WHEREAS, the safety and welfare of the public would be best served by the abandonment of a portion of Easy Street, Route 1563, as a public road; and WHEREAS, the abandonment of a portion of Easy Street, Route 1563, as a public road will not abridge the rights of any citizen. NOW, THEREFORE BE IT RESOLVED AND ORDERED, that pursuant to Section 33.1-151 of the Code of Virginia, 1950, as amended, the portion of secondary road, more fully described as follows, is hereby abandoned as a public road: A portion of Easy Street, Route 1563, within Gay Farms, Section 2, as shown on a plat prepared by LaPrade Bros., Civil Engineers, dated November 13, 1963, a copy of which is attached to this Resolution and Order. The effect of this Resolution and Order, pursuant to Section 33.1-153 of the Code of Virginia, 1950, as amended, is that the above described portion of Easy Street, Route 1563, shall not remain a public road or crossing. ~ Accordingly, the Clerk of this Board shall send a certified copy of this Resolution and Order, together with the plat hereto attached, to the State Highway Commissioner. The Clerk shall request that the Commissioner certify to the County, pursuant to Section 33.1-154 of the Code of Virginia, 1950, as amended, that the above described portion of Easy Street, Route 1563, is no longer necessary for public use. Vote: Unanimous ll.E.2. WATER AND SEWER ITEMS tl.E.2.a. CONTRACT WITH CAMP, DRESSER & MCKEE ASSOCIATES TO PERFORM WATER AND SEWER RATE FEE STUDY Mr. Sale stated Board approval is requested for a contract with the firm of Camp, Dresser & McKee to perfor~n a rate and fee study as well as develop and install a rate model for the Department of Utilities. He stated the Board of Supervisors in the 1986-87 Budget and Work Plan approved a water and sewer rate fee study for the Utilities Department. He stated an in-depth study is needed to meet the rapid growth requirements of the Utilities system, with regard to operations and mainte- nance, debt service and capital improvement programs. He stated the Data Processing Department has been involved in the preparation of the request for proposals and will continue to be involved during the course of the study. He stated this study can be completed in approximately six (6) months at a cost of $92,800 and the funding is included in the 1986-87 Operating Budget. There was lengthy discussion relative to the purpose of the proposed study; the fact that the rates have been established only through FY87-88; the necessity for obtaining outside consultant services to perform the study and the cost of those services; when the last rate study was performed and by whom; how current rate increases had been determined; whether or not the rates were based on present or projected densities; whether or not the rate study could be performed without considering the needs of the entire County; whether or not the 7% utility rate increase annually is sufficient to provide for future utility services, etc. Mr. Mayes expressed concern that the Board has approved zoning requests for homes, in which people have invested their say- 87-392 ings, but those people cannot obtain water or sewer service because the land will not perk. Mr. Daniel stated that the study will take into consideration infill lines, which are those areas which are not inhabited. Mr. Sale stated staff is attempting to address this issue through the Capital Improve- ment Program for the Utilities Department and through Board actions in terms of extending utilities to existing subdivi- sions as well as through changes that will be discussed with the Board in a future work program in the Subdivision Ordinance in terms of requiring public water and sewer to prevent these types of situations from developing in the future. Mr. Daniel questioned if the study would be comprehensive enough to present alternative financing scenarios at varying interest rates (i.e., capital expenditures are likely to vary with fluctuating interest rates). Mr. Sale stated such scenarios would be included so that staff, in future years, could inject varying interest rates. Mr. Mayes stated he felt that financing on the basis of provid- ing utilities after the demand occurs, after the homes are built, prior to the construction of roads and schools, etc., is counterproductive and if the County is going to continue to permit expansion and development it will have to provide a mechanism by which utilities can be provided prior to the construction occurring. Mr. Daniel stated he felt it is the responsibility of the developer to obtain and pay for sewer for his property if he intends to develop it and, if he cannot do this, then the developer has a legal prerogative of gaining zoning under certain conditions where septic tank systems and wells are commonly accepted methods for obtaining sewer and water for the property. He stated those people purchasing houses with wells and septic systems know what they are pur- chasing. He stated government cannot be all things to all people at all times; it can provide the direction and leader- ship but it cannot make decisions for every developer. He stated if the County cannot provide water and sewer in certain areas, then development would continue on larger-sized lots with wells and septic systems and if, in the future, those systems fail then people will look to the local government to remedy those situations. There was no motion made on the issue and the Chairman tabled the matter. ll.E.3. CONSENT ITEMS ll.E.3.a. AUTHORIZATION TO DISCONTINUE TEMPORARY SEWER PERMIT POLICY Mr. Sale stated the Temporary Sewer Permit Policy, authorized by resolution of the Board on November 13, 1963, is causing a number of problems to both the plumber/builder and staff and has proven to be very difficult to administer. He stated, in view of the problems which have been encountered, staff has implemented a mechanism which will provide staff with the assurance that sewer connections by the plumber will not be made until the public sewers are ready for service and to allow the builders to defer payment of the sewer connection fee until such time as the request for water service is made. He stated staff feels that this change will provide at least the same, if not better, service to the builders, plumbers, etc. On motion of Mr. Dodd, seconded by Mr. Daniel, the Board approved and authorized the Acting County Administrator to take the necessary action to rescind the Temporary Sewer Permit Policy resolution of November 13, 1963, which action would eliminate the issuance of temporary sewer permits upon payment of the $10.00 portion of the sewer connection fee for the purpose of allowing the builders to install the sewer lines from the building to the County's sewer lateral, which would make it possible to grade and seed the property without having to disturb the area for the inspection of the sewer and to 87-393 defer payment of the full fee until such time as a water meter was needed, with the exception that where public water is not used, the entire fee is due prior to connecting to the public system. Ayes: Mr. Daniel, Mr. Applegate, Mr. Dodd and Mrs. Girone. Abstention: Mr. Mayes. ll.E.3.b. SEWER CONTRACT FOR STONEY CREEK SUBDIVISION On motion of Mr. Dodd, seconded by Mr. Daniel, the Board approved and authorized the Acting County Administrator to execute any necessary documents for the following sewer con- tract: Contract Number S84-11M Stoney Creek Subdivision On-site and Off-site sewers. Developer: Contractor: Lyttle Utilities, Inc. Total Contract Cost: Total Estimated County Cost: (Refund through connection fees) Estimated Developer Cost: Number of Connections: Future Code: 5N-2511-997 Brandermill Investment Associates $339,553.48 $187,486.68 $152,066.80 Ayes: Mr. Daniel, Mr. Applegate, Mr. Dodd and Mrs. Girone. Abstention: Mr. Mayes. ll.E.3.c. SEWER CONTRACT FOR CROSS POINTE MARKET PLACE On motion of Mr. Dodd, seconded by Mr. Daniel, the Board approved and authorized the Acting County Administrator to execute any necessary documents for the following sewer con- tract: Contract Number S87-55M Cross Pointe Market Place Off-site sewer. Developer: Wyndham Properties, Inc. Contractor: Lyttle Utilities, Inc. Total Contract Cost: Total Estimated County Cost: (Refund through connection fees) Estimated Developer Cost: Number of Connections: Future Code: 5N-2511-997 $35,902.15 $24,827.60 $11,074.55 Ayes: Mr. Daniel, Mr. Applegate, Mr. Dodd and Mrs. Girone. Abstention: Mr. Mayes. ll.E.3.d. CONTRACT FOR GENITO ROAD WATER LINE On motion of Mr. Dodd, seconded by Mr. Daniel, the Board approved and authorized the Acting County Administrator to execute any necessary documents awarding Contract Number W86-182B for construction of a 12" water line along Genito Road, to H. Hamner Gay and Company, Inc., in the amount of $39,381.20, for the purpose of increasing water supplies to the Clarendon and Southridge Subdivision areas to meet fire and domestic requirements. (It is noted this project is funded from the Capital Improvement Budget for replacement and upgrad- ing of old water lines.) Ayes: Mr. Daniel, Mr. Applegate, Mr. Dodd and Mrs. Girone. Abstention: Mr. Mayes. 87-394 ll.E.3.e. DEED OF DEDICATION ALONG OLD BUCKINGHAM ROAD FROM VILLAGE ASSOCIATES On motion of Mr. Dodd, seconded by Mr. Daniel, the Board approved and authorized the Acting County Administrator to execute the necessary deed of dedication accepting, on behalf of the County, the conveyance of a variable width strip of land along Old Buckingham Road from Village Associates, a Virginia General Partnership. (A copy of the plat is filed with the papers of this Board.) Ayes: Mr. Daniel, Mr. Applegate, Mr. Dodd and Mrs. Girone. Abstention: Mr. Mayes. ll.E.3.f. DEED OF DEDICATION ALONG BRANCHWAY ROAD FROM GEORGE B. SOWERS~ JR. AND ASSOCIATES, INC. On motion of Mr. Dodd, seconded by Mr. Daniel, the Board approved and authorized the Acting County Administrator to execute the necessary deed of dedication accepting, on behalf of the County, the conveyance of a 15' strip of land along Branchway Road from George B. Sowers, Jr. and Associates, Inc. (A copy of the plat is filed with the papers of this Board.) Ayes: Mr. Daniel, Mr. Applegate, Mr. Dodd and Mrs. Girone. Abstention: Mr. Mayes. ll.E.3.~. DEED OF DEDICATION ALONG OSBORNE ROAD FROM MOR DEVELOPMENT ASSOCIATES On motion of Mr. Dodd, seconded by Mr. Daniel, the Board approved and authorized the Acting County Administrator to execute the necessary deed of dedication accepting, on behalf of the County, the conveyance of a variable width strip of land along Osborne Road from MOR Development Associates, a Virginia General Partnership. (A copy of the plat is filed with the papers of this Board.) Ayes: Mr. Daniel, Mr. Applegate, Mr. Dodd and Mrs. Girone. Abstention: Mr. Mayes. 11 . E . 4 . REPORTS Mr. Sale presented the Board with a report on the developer water and sewer contracts executed by the Acting County Admin- istrator. ll.F. REPORTS Mr. Ramsey presented the Board with a status report on the General Fund Contingency Account, General Fund Balance, Road Reserve Funds, District Road and Street Light Funds, Lease Purchases and School Literary Loans. Mr. Ramsey stated the Virginia Department of Transportation has formally notified the County of the acceptance of the following streets into the State Secondary Road System: ADDITIONS LENGTH MILL CREEK - SECTION 1 Route 3456 (Lalonde Drive) - From Route 1155 to 0.07 mile east of Route 3457 0.13 Mi. Route 3457 (Lalonde Place) - From Route 3456 to a south cul-de-sac 0.04 Mi. 87-395 GLEN OAKS - SECTIONS 1 AND 2 Route 3585 (Glen Oaks Drive) - From Route 717 to 0.01 mile south of Route 3586 Route 3586 (Hamlin Drive) - From Route 3585 to 0.02 mile south of Route 3589 Route 3587 (Hamlin Place) - From Route 3586 to a north cul-de-sac Route 3588 (Shumark Drive) - From Route 3586 to an east cul-de-sac Route 3589 (Hamlin Court) - From Route 3586 to a west cul-de-sac 0.05 Mi. 0.25 Mi. 0.04 Mi. 0.18 Mi. 0.03 Mi. 7.D. DONATION OF "BICENTENNIAL BOOKSHELF" BY FRIENDS OF THE LIBRARY Mr. Masden indicated Ms. Sarah Marable, representing the Friends of the Library, was present to present the Board with the donation for the "Bicentennial Bookshelf" from the Friends of the Library and the National Endowment for the Humanities. The Board expressed appreciation to Ms. Marable for this thoughtful donation to the County and its citizens. On motion of Mr. Applegate, seconded by Mr. Mayes, the Board accepted and appropriated gifts of $500 from Friends of the Library and $500 from the National Endowment for the Humanities for the purpose of establishing a collection of books on the subject of the U.S. Constitution, the purpose of the collection being to celebrate the bicentennial of the signing of the U.S. Constitution. Vote: Unanimous 11 .G. EXECUTIVE SESSION On motion of Mr. Dodd, seconded by Mr. Mayes, the Board went into Executive Session to discuss Personnel Matters; Condition, Acquisition or Use of Real Property for Public Purposes or the Disposition of Publicly Held Property; and Legal Matters pertaining to the Airport Restaurant Lease, pursuant to Sec- tions 2.1-344 (a) (1), (2) and (6), respectively, of the Code of Virginia, 1950, as amended. Vote: Unanimous Reconvening: Mr. Daniel welcomed Ms. Grace Webb, Ms. Carolyn Gwaltney and their fourth grade Social Studies students from Chalkley Elementary School, who were present to observe the Board of Supervisors meeting. Mr. Daniel stated that the morning session had been completed. There was an exchange of introduc- tions between the Board members and the students. Mr. Applegate informed the Board he would not be present at the afternoon session of the meeting as he would be out of town. He stated he had left a statement with the Chairman which he had requested be recorded in the minutes, with respect to Case 87S056. 87-396 ll.H. LUNCH The Board recessed to travel to the Airport Crosswinds Restau- rant for lunch. Reconvening: 11 .I. REQUEST FOR MOBILE HOME PERMIT 87SR036 In Matoaca Magisterial District, R.J. ELLIS requested renewal of Mobile Home Permit 85SR087 to park a mobile home on property fronting the east and west line of Hillview Street, approxi- mately 270 feet south of Mahone Street, and better known as 21613 Hillview Street. Tax Map 186-3 (2) Augustus Wright, Lot 23 (Sheet 52). The first permit was issued July 1974. Mr. Jacobson stated, at the February 25, 1987 meeting, the Board deferred this request for ninety (90) days to allow Mrs. Joyce Rowland, daughter of the applicant, time to sell and remove the mobile home from the site. He stated since that time Mrs. Rowland has requested withdrawal of the request. He stated staff recommends approval of withdrawal of the request. No one came forward to represent the request. There was no opposition present. On motion of Mr. Mayes, seconded by Mr. Dodd, the Board accept- ed withdrawal of this request. Ayes: Mr. Daniel, Mr. Mayes, and Mr. Dodd. Absent: Mr. Applegate and Mrs. Girone. ll.J. REZONING REQUESTS 86S148 In Matoaca Magisterial District, ERA HUNT REALTORS requested rezoning from Agricultural (A) to Residential (R-9) on an 18.8 acre parcel fronting approximately 795 feet on the west line of Qualla Road, approximately 130 feet south of Ridgerun Road. Tax Map 63-7 (1) Parcel 3 (Sheet 21). Mr. Jacobson stated the Planning Commission recommended approv- al of the request, subject to a single condition and acceptance of the proffered condition. Mr. Ron Hunt, representing the applicant, stated the recommend- ed condition was acceptable. There was no opposition present. On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approv- ed Case 86S148, subject to the following condition: A fifty (50) foot building setback line and buffer, exclu- sive of utility easements, shall be provided on all lots adjacent to Qualla Road. The area within this buffer shall be planted and/or left in its natural state if there is sufficient vegetation to provide a~equate screening. No individual lot access to Qualla Road is permitted. Within thirty (30) days of tentative subdivision approval, the developer should flag this buffer for inspection by the Planning Department. If sufficient vegetation does not exist, a landscaping plan shall be approved by the Planning Department and a bond posted to cover the cost of 87-397 implementing the plan prior to recordation. This building line and buffer shall be noted on final check and record plats. The Planning Commission may amend this condition at the time of tentative subdivision approval. (P) And further, the Board accepted the following proffered condi- tion: Ail lots adjacent to Section 4 of Sunnybrook will have a minimum of 9,000 square feet and the remaining lots will have a minimum of 12,000 square feet. Ayes: Mr. Daniel, Mr. Mayes and Mr. Dodd. Absent: Mr. Applegate and Mrs. Girone. Mrs. Girone returned to the meeting. 87S020 In Matoaca Magisterial District, DOUGLAS R. SOWERS requested rezoning from Agricultural (A) to Residential (R-9) on a 92.5 acre parcel fronting approximately 850 feet on the north line of Bailey Bridge Road, approximately 3,800 feet southwest of Quailwood Road, also located at the eastern terminus of Master Stag Drive. Tax Map 76-6 (1) Parcel 1 (Sheet 20). Mr. Jacobson stated the Planning Commission recommended approv- al of rezoning from Agricultural (A) to Residential (R-9 and R-15), subject to a single condition and acceptance of the proffered conditions 2 and 3. He stated proffered conditions 2 and 3 will help to ensure an appropriate transition of lot sizes from the smaller lots in Deer Run Subdivision to the larger lots along Bailey Bridge Road. He noted that proffered condition 1 will not be necessary if the eastern portion of the site is zoned R-15. Mr. Don Balzer, representing the applicant, stated the recom- mended conditions were acceptable. There was no opposition present. There was discussion relative to the requested rezoning for Residential (R-9) for this site in relation to other develop- ments in the general area; concerns about maintaining quality development throughout the entire area; the recommendation of the Powhite/Route 288 Development Area Land Use and Transporta- tion Plan that there be a transition from medium density residential to low density residential in the area and how the applicant's request for Residential (R-9) zoning complies with the plan; concerns relative to compatibility with adjacent developments; if the concerns raised by an adjacent property owner relative to sewer extension across her.property had been resolved; the size of the parcel and the number of lots that could be developed; etc. Mr. Balzer explained that Deer Run Subdivision is zoned R-12 with Conditional Use Planned Development that would allow lots as small as 10,000 square feet and Triple Crown Subdivision is zoned R-12 with lots that range from 12,500 square feet to 29,900 square feet. He stated staff is of the opinion that area development should continue in a similar fashion to Deer Run and Triple Crown and should transition to larger lot sizes as the development approaches Bailey Bridge Road. Mr. Daniel and Mr. Mayes expressed concerns that surrounding areas are zoned R-12 and R-15 and questioned why R-9 zoning would be considered appropriate for this particular parcel. Mr. Balzer stated that, although the request is for R-9 classi- fication, the applicant has proffered conditions which will ensure that the site will be developed to higher standards. Mrs. Girone stated that there are times when a developer has to 87-398 deal with property that is difficult to develop (i.e., drain- age, steep slopes, deep ravines, etc.) and in order to develop that land, the developer will request a rezoning classification that allows flexibility in designing the layout of the proper- ty, etc., and, in addition, will proffer conditions that will ensure the property will be developed to standards higher than those of the requested zoning classification. Mr. Mayes questioned if the request conforms to the density requirement of the applicable land use plan. Mr. Jacobson stated the land use plan suggests medium density residential development for the northwestern portion of the subject proper- ty (1.51 to 4.00 units per acre) and the proposed development, with acceptance of the proffered conditions, would be developed at approximately 2 to 3 unitS per acre and does follow the planned density requirements for this area and is consistent with the land use plan. Mr. Daniel stated he felt the R-15 zoning within 700 feet of Bailey Bridge Road was compatible and acceptable; however, he did not find the reduction to R-12 zoning to the west, within the parcel compatible and felt that the center portion of the parcel should also be R-15. He further stated that he felt the western portion of the site should be zoned R-12 unless the applicant could suggest development constraints that would require smaller lots. Mr. Balzer stated the developer has devised a tentative plan for development that would yield approximately two (2) to three (3) housing units per acre for Residential (R-9) with the proffered conditions of 10,000 and 12,000 square foot minimum lots. He stated this plan is based primarily on the topography of the site which ranges from gently sloping to moderately steep slopes, deep ravines, etc. Mrs. Girone stated this plan is in compliance with that which is suggested by the land use plan and responds to the needs of the uneven terrain. She stated, in addition, the applicant has proffered conditions of square footage to ensure that the houses are not substandard, incompatible, etc., with existing development. Mr. Balzer stated he felt the requested zoning of R-9 with a proffered condition for a minimum of 10,000 square foot lots, R-9 with a proffered condition for a minimum of 12,000 square foot lots and R-15 are appropriate transitions of zoning for this parcel and adjacent area properties. He stated the only opposition to the proposed development has been the objection of Dr. and Mrs. Henry to a sewer easement across their property and that situation had been resolved. He presented Mr. Mayes with a copy of a letter from Dr. and Mrs. Henry. Mr. Mayes stated he had a problem with the requested zoning due to his concerns about density in the area. He stated he would be more comfortable with the project if the parcel, beginning from west to east, were to transition from R-12 to R-15 to R-15 which he felt would be compatible with the existing surrounding areas. Mr. Balzer stated he felt the requested zoning, with the proffered conditions, complied with that requirement and was compatible with adjacent development. Mr. Dodd stated he understood what the developer is attempting to accomplish, as such development has transpired in his district; however, he stated he felt the primary concern of the Board is that this particular parcel is extremely large and R-9 development on this property would constitute high density development even though there are proffered conditions to ensure appropriate transitioning. Mrs. Girone inquired if there had been an opposition voiced by the residents of Deer Run Subdivision. Mr. Balzer stated that the only opposition had been from staff when the request was originally submitted and those concerns were resolved prior to the case being presented to the Planning Commission and that there had been no opposition voiced by residents from Deer Run Subdivision. Mr. Daniel stated the Board must consider the existing amount and type of zoning in the area; how much vacant land surrounds 87-399 this parcel; how the vacant land will be affected by the Board's decision on this property, etc. He stated, considering those factors, he concurred with Mr. Mayes that the zoning combination of R-12/R-15/R-15 is appropriate for this particu- lar parcel and would represent the direction of future zoning in the area. Mrs. Girone stated the proposed development is in compliance with the requirements of the applicable land use plan and the topography of the land is a factor in determining how the project can be developed (i.e., number of lots, size of lots, frontage, etc.) and she felt some flexibility should be allowed to deal with the terrain. She stated the developer could have asked for only R-9 zoning and probably received approval of the request; however, he had proffered conditions to ensure a quality and properly transitioned development. She stated she felt the project had been well worked out and the request represents the applicant's efforts toward working with staff for a compatible, quality development. Mr. Daniel stated he was not comfortable with the way in which the request had been presented. Mr. Mayes stated the existing area residential development is zoned R-15 and R-12 and he felt the requested R-9 zoning was neither compatible with nor comparable to existing area development and adjacent subdivi- sions and he was not comfortable with the situation with respect to the sewer easement across the Henry property. He stated this tract of land is large and, in his opinion, should be zoned R-12/R-15/R-15. Mr. Dodd inquired if Mr. Mayes would be comfortable with the R-15 zoning as presented (eastern site) and R-12 on the two remaining tracts (center and western sites) presented as R-9 with proffered conditions in order to move the request forward. Mr. Mayes stated he would be willing to compromise as per Mr. Dodd's suggestion for R-12/R-12/R-15, if it were agreeable to the applicant's representative and, if not, he would prefer to defer the request for further study. Mr. Balzer stated he could prefer to have the request approved as submitted as it is compatible with existing area develop- ment. On motion of Mr. Mayes, seconded by Mr. Dodd, the Board defer- red consideration of Case 87S020 until June 24, 1987. Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone. Absent: Mr. Applegate. 86S092 (Amended) In Midlothian Magisterial District, NAPIER & COMPANY AND HEALTH QUEST CORPORATION requested rezoning from Residential (R-40) to Convenience Business (B-l) on 9.2 acres, with Conditional Use Planned Development on this tract and a 3.0 acre tract current- ly zoned Convenience Business (B-l). This request lies on a total of 12.2 acres fronting approximately 1010 feet on the south line of Robious Road, northwest of Huguenot Road. Tax Map 8-16 (1) Parcels 2, 3, and 4 (Sheet 2). Mr. Jacobson stated the Planning Commission recommended approval of this request, subject to certain conditions and acceptance of the applicant's proffered condition. Mr. Gary Patterson, the applicant's representative, stated the recommended conditions were acceptable. There was no opposition present. Mrs. Girone expressed concern relative to Condition 12.b.2. and inquired if the applicant would object to reapplying for consideration of uses for Tract A other than a nursing home and customary accessory uses at a future time. She stated this site is a very sensitive site with many constraints and it took a long time to work it out and she felt the nursing home would 87-400 be an advantage to the neighborhood. She stated she would prefer not to deal with other uses for this tract at this time other than the nursing home and customary accessory uses. Mr. Patterson stated he did not have a problem with Mrs. Girone's request to delete Condition 12.b.2. On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved Case 86S092, subject to the following conditions: The following conditions notwithstanding, the plan pre- pared by Health Quest Development Corporation Design Group and the Textual Statement submitted with the application shall be considered the Master Plan. (P) Public water and sewer shall be used. Public sewer shall be extended from the existing trunk sewer line along Murray Drive. In conjunction with schematic plan review, a hydraulic analysis of the existing eight (8) inch sewer line shall be submitted to the Utilities Department for approval. Prior to release of any building permit, ade- quate sewer capacity, as required by the Utilities De- partment, shall be provided. (U) 3. Setbacks and Buffers. (a) In conjunction with the approval of this request, a twenty (20) foot exception to the fifty (50) foot parking setback requirement along Robious Road shall be granted, as measured from the existing right of way of Robious Road. The setback shall be measured from the existing right of way of Robious Road, exclusive of the irregularly shaped "right of way boxes" depicted on the Master Plan. Within the southernmost twenty (20) feet of this setback, and within the non-paved areas between the proposed driveway parallel to Robious Road and the buildings and parking areas south of this driveway, trees and shrubs of sufficient height and density shall be planted to minimize the visibility of paved areas from Robious Road. At a minimum, landscaping shall be accomplished in accordance with Condition 4 (f) (i). (b) In conjunction with the approval of this request, a twenty (20) foot exception to the twenty (20) foot side yard setback and a thirty (30) foot exception to the thirty (30) foot rear yard setback for buildings, as reflected on the Master Plan, shall be granted. (c) Between the proposed parking, driveways and build- ings, and the adjacent entrance/exit driveway for the Briarwood Wellness Center, vegetation within this setback shall be supplemented with landscaping to minimize the view of driveways and parking areas from residential properties to the west and provide year-round screening. At a minimum, landscaping shall be accomplished in accordance with Condition 4 (f) (2). Prior to rough clea~ing and grading, a conceptual landscaping plan depicting these requirements shall be submitted to the Planning Commission for approval. A detailed landscaping plan shall be submitted to the Planning Department for approval in conjunction with final site plan review. (P) 4. Landscaping Requirements. (a) Purpose and Intent. A comprehensive landscaping program for the site is essential for the visual enhancement of the property; and to protect and promote the appearance, character, 87-401 and economic value of the property and surrounding neighborhoods. The purpose and intent of such land- scaping requirements is also to reduce the visibility of paved areas from adjacent properties and streets, moderate climatic effects, minimize noise and glare, and enhance public safety by defining spaces to influence traffic movement. Landscaping will reduce the amount of storm water runoff and provide transi- tion between neighboring properties. (b) Landscaping Plan and Planting Requirements. (1) A landscaping plan shall be submitted in con- junction with site plan review. (2) Such landscaping plan shall be drawn to scale, including dimensions and distances, and clearly delineate all existing and proposed parking spaces or other vehicle areas, access aisles, driveways, and the location, size and descrip- tion of all landscaping materials. (c) Plant Materials Specifications. (1) Quality. Ail plant materials shall be living and in a healthy condition. Plant materials used in conformance with the provision of these speci- fications shall conform to the standards of the most recent edition of the "American Standard for Nursery Stock," published by the American Association of Nurserymen. (2) Size and Type. (a) Small Deciduous Trees. Small deciduous trees shall be of a species having an average minimum mature crown spread of greater than twelve (12) feet. A minimum caliper of at least two and one-half (2 1/2) inches at the time of planting shall be required. (b) Large Deciduous Trees. Large deciduous trees shall be of a species having an average minimum mature crown spread of greater than thirty (30) feet. A minimum caliper of at least three and one-half (3 1/2) inches at the time of planting shall be required. (c) Evergreen trees. Evergreen trees shall have a minimum height of five (5) feet at the time of planting. (d) Medium shrubs. Shrubs and hedge forms shall have a minimum height of two (2) feet at the time of planting. (3) Landscaping Design. (a) Generally, planting required by this sec- tion should be in an irregular line and spaced at random. (b) Clustering of plant and tree species shall be required to provide a pleasing composi- tion and mix of vegetation. (c) Decorative walls and fences may be inte- grated into any landscaping program. The use of such walls or fences, when having a 87-402 (d) (e) (f) minimum height of three (3) feet, may reduce the amount of required plant mate- rials at the discretion of the Director of Planning. (4) Tree Preservation. (a) Preservation of existing trees is en- couraged to provide continuity, improved buffering ability, pleasing scale and image on the property. (b) Any healthy existing tree may be included for credit towards the requirements of this Condition. Maintenance. (1) The owner, or his agent, shall be responsible for the maintenance, repair, and replacement of all landscaping materials as may be required. (2) Ail plant material shall be tended and main- tained in a healthy growing condition and free from refuse and debris at all times. All un- healthy, dying or dead plant materials shall be replaced during the next planting season. (3) Ail landscaped areas shall be provided with a readily available water supply. The utilization of underground storage chambers to collect runoff to be later used to irrigate plant mate- rials is encouraged. Installation and Bonding Requirements. Ail landscaping shall be installed in a sound, workmanship-like manner and according to accept- ed, good planting practices and procedures. Landscaped areas shall require protection from vehicular encroachment by such means as, but not limited to, wheel stops or concrete or bituminous curbs. (2) Where landscaping is required, no certificate of occupancy shall be issued until the required landscaping is completed in accordance with the approved landscape plan. When the occupancy of a structure is desired prior to the completion of the required landscaping, a certificate of occupancy may be issued only if the owner or developer provides to the County a form of surety satisfactory to the Planning Department in an amount equal to the costs of the remaining plant materials, related materials and installa- tion costs. (3) Ail required landscaping shall be installed and approved by the first planting season following issuance of a certificate of occupancy or the bond shall be forfeited to the County. Perimeter Landscaping. (i) At a minimum, landscaping shall be provided along Robious Road as follows: (a) At least one large deciduous tree for each fifty lineal feet and at least one evergreen tree for~each thirty lineal feet shall be planted within the setback area. (b) At least one small deciduous tree for each 87-403 (g) thirty lineal feet shall be planted within the setback area. (c) At least one medium shrub for each ten lineal feet shall be planted within the setback area. (d) Low shrubs and ground cover shall be rea- sonably dispersed throughout. OR: (a) A minimum four (4) berm, and foot high undulating (b) At least one large deciduous tree for each fifty lineal feet and at least one evergreen for each thirty lineal feet shall be planted within the setback area. (c) At least one small deciduous tree for each fifty lineal feet shall be planted within the setback area. (d) At least one medium shrub for each fifteen lineal feet shall be planted within the setback area. (e) Low shrubs and ground cover shall be rea- sonably dispersed throughout. (2) At a minimum, landscaping shall be provided within the setback between the proposed parking, driveways and buildings, and the adjacent entrance/exit driveway for the Briarwood Wellness Center as follows: (a) At least one small deciduous tree for each fifty lineal feet and at least one evergreen for each fifty lineal feet shall be planted within the setback area. (b) At least one medium shrub for each twenty lineal feet shall be planted within the setback area. (c) Low shrubs and ground cover shall be rea- sonably dispersed throughout. Landscaping Standards for Parking Areas. (1) Interior parking area landscaping. (a) The parking area shall have at least twenty (20) square feet of interior landscaping for each space. Each required landscaped area shall contain a minimum of 100 square feet and have a minimum dimension of at least ten feet. (b) The primary landscaping material in the parking areas shall be trees which provide shade or are capable of providing shade at maturity. Each landscaped area shall include at least one small tree. The total number of trees shall not be less than one for each 200 square feet, or fraction thereof, of required interior landscaped area. The remaining area shall be land- scaped with shrubs and other vegetative material to complement the tree landscap- ing. 87-404 10. Landscaped areas shall be reasonably dis- persed throughout, located so as to divide and break up the expanse of paving. The area designated as required setbacks shall not be calculated as required landscaped area. (p) Ail utility lines such as electric, telephone, CATV, or other similar lines shall be installed underground. All junction and access boxes shall be screened with appropri- ate landscaping. All utility pad fixtures and meters shall be shown on the site plan. The necessity for utili- ty connections, meter boxes, etc., shall be recognized and integrated with the architectural elements of the site plan· (P) The proposed nursing home shall have an architectural style and utilize materials as depicted in the renderings and described in the Textual Statement submitted with the application. Architectural treatment of all building facades for the nursing home and all other buildings (whether front, side, or rear) shall not consist of archi- tectural materials of inferior quality, appearance, or detail to any other facade of the same building. The intent of this requirement is not to preclude the use of different materials on different building facades (which would be acceptable if representative of good architec- tural design) but rather, to preclude the use of inferior materials on sides which face adjoining property and thus, might adversely impact existing or future development causing a substantial depreciation of property values. No portion of a building constructed of unadorned cinder block or corrugated and/or sheet metal shall be visible from Robious Road or adjacent properties. Mechanical equipment, whether ground-level or rooftop, shall be shielded and screened from public view and designed to be perceived as an integral part of the building. Elevations depicting these requirements shall be submitted to the Planning Department for approval in conjunction with site plan review. (P) Exterior lighting shall be arranged and installed so that the direct or reflected illumination does not exceed 0.5 foot candles above background measured at the lot line adjoining Robious Road and the adjacent properties. Lighting standards shall be of a directional type capable of shielding the light source from direct view. A light- ing plan depicting these requirements shall be submitted to the Planning Department for approval in conjunction with site plan review. (P) Driveways and parking areas shall be paved with concrete, bituminous concrete, or other similar material. Surface treated parking areas and drives shall be prohibited. Concrete curb and gutter shall be installed around the perimeter of all driveways and parking areas. Drainage shall be designed so as not to interfere with pedestrian traffic. (P&EE) The loading areas shall be designed and located so as not to be visible from adjacent properties or from public rights of way. (P) Except as noted herein, signs shall comply with the re- quirements of the "Special Sign District" for Convenience Business (B-l) Districts. Also, one (1) freestanding sign shall be permitted along Robious Road to identify the Briarwood Wellness Center. The Briarwood Wellness Center sign shall not exceed an aggregate area of sixty (60) square feet, a height of fifteen (15) feet, and shall comply with "Special Sign District" regulations relative to setbacks and lighting. (p) 87-405 11. The developer shall provide an accurate account of the drainage situation showing existing drainage and the impact this development will have on the surrounding area. The developer shall submit a construction plan to En- vironmental Engineering providing for on-site and off-site drainage facilities. The plan shall be approved by the Environmental Engineering Department and VDOT, and all necessary easements shall be obtained prior to any vegetative disturbance. The approved off-site plan may have to be implemented prior to clearing. (EE) 12. (a) In addition to Office Business (0) uses, the follow- ing uses shall be permitted within Tract A (i.e., easternmost tract): 1) 2) 3) 4) 5) 6) Banks Clothes stores Florist shops Optometrists sales and service Savings and loan associations Specialty shops. Provided that all retail uses shall be limited to a maximum of thirty (30) percent of the gross floor area of any floor within any structure and that such uses do not occupy separate entrance units in a typical, strip-type building. (b) The following uses shall be permitted within Tract B (i.e., westernmost tract): A nursing home and customary accessory uses only. (ss) 13. Additional pavement, curb, and gutter shall be constructed along Robious Road to accommodate a right-turn lane at the proposed direct entrance/exit. (T) (Note: Prior to obtaining final site plan approval or building permits, schematic plans must be submitted to the Planning Commission for approval.) And further, the Board accepted the following proffered condi- tion: Prior to issuance of an occupancy permit, ten feet (10') of right of way, measured from the edge of the existing right of way of Robious Road shall be dedicated to and for the County of Chesterfield, free and unrestricted. Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone. Absent: Mr. Applegate. 87S035 In Matoaca Magisterial District, IRONBRIDGE DEVELOPMENT COMPANY requested rezoning from Agricultural (A) to Residential (R-15) of 27 acres and Convenience Business (B-l) of 4 acres with Conditional Use Planned Development, rezoning from Residential (R-15) to Convenience Business (B-l) of approximately 16 acres, plus amendment to Conditional Use Planned Development (Case 86S097) on approximately 354 acres. This request fronts approximately 4,460 feet on Iron Bridge Road opposite Lewis Road. Tax Map 114-2 (1) Parcels 1 and 2 and Tax Map 114-6 (1) Parcel 1 and Part of Parcel 3 (Sheet 31). Mr. Jacobson stated the Planning Commission recommended approv- al of this request, subject to certain conditions. Mr. Glen Moore, the applicant's representative, stated the recommended conditions were acceptable. 87-406 Mr. Ted Patrick, an adjacent property owner, voiced concern that Condition 5 does not specifically indicate his name as the person/owner of Parcel 1 on Tax Map 96-14 (1) to be notified of the time and date of any schematic and/or tentative subdivision considerations and requested that the condition be modified to stipulate that any or all changes that are to be made be done by certified mail and by name, not by the wording "owner of the parcel". He stated he would be in opposition to the request if the proposed north/south collector road did not provide access to his property and/or if public water and sewer lines or easements are not extended to his site. Mr. Jacobson stated the proposed north/south collector road will provide access to Mr. Patrick's property and, when the Planning Commission deals with the subdivision layout, Mr. Patrick will be notified. He stated, at that time, the Utili- ties Department will know best how to serve Mr. Patrick's land in conjunction with the Ironbridge Development and Mr. Pat- rick's concerns will be addressed through the process. He stated the Ironbridge Development plan will provide access both for utilities and the roadway to Mr. Patrick's property. Mr. Jacobson stated staff is of the opinion that Mr. Patrick's concerns will be addressed and satisfied through the Planning Commission's imposition of Condition 5. Mr. Patrick stated he was previously approached by both Mr. Cole and the developers of the Ironbridge Development with respect to purchasing his property and when he declined to sell they proceeded with their plans without proper notification to him of their intentions. He stated for this reason and his personal protection he wishes to be notified by certified mail of any changes that may transpire in the plans for development of this project. Mr. Daniel stated that as long as the property is identified as described in Condition 5 and belongs to Mr. Patrick, he felt there is sufficient protection and a strong commitment that no action will transpire by the County that will leave Mr. Patrick helpless or with no recourse for action. Mr. Dodd inquired if this request is to rezone the portion of the property recently purchased from the County. Mr. Jacobson stated Request I is to rezone the northwest portion of the property to permit single family residential and limited office development; Request II is to rezone from residential to office development for the location of a major office complex and changes the transition from the office to single family develop- ment; and Request III requests detailed adjustments because the north/south arterial is being relocated through the Ironbridge Development. He stated the standards of zoning and conditions imposed on this request previously are not being reduced in any way. On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approv- ed rezoning from Agricultural (A) to Residential (R-15) and Convenience Business (B-l) with Conditional Use Planned Deve- lopment; amended Conditional Use Planned Development (Case 86S097) on approximately 354 acres to permit adjustments in area acreages and uses; and approved rezoning from Residential (R-15) to Convenience Business (B-l), subject to the following conditions: The following conditions notwithstanding, the plan pre- pared by Higgins and Associates, dated April 6, 1987, and the Textual Statement dated August 6, 1986, and Textual Statement dated April 8, 1987, shall be considered the Master Plan. (P) There shall be a design compensation in the lake to ac- count for the increased storm water inflow which will result from the development change of Tract J-2 from Residential (R-15) to Convenience Business (B-l). (EE) 87-407 An eighty (80) foot right of way shall be dedicated for the extension of the collector road through the area known as the Additional Acreage. (T) The developer shall be responsible for construction of the collector road through his property. (T) The developer shall notify the owner of Parcel 1 on Tax Map 96-14 (1) of the time and date of any schematic and/or tentative subdivision consideration. (CPC) (Note: Ail previously imposed conditions of Zoning Case 86S097 are still in full force and effect.) Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone. Absent: Mr. Applegate. 87S038 In Dale Magisterial District, RONALD C. WHEELER requested Conditional Use Planned Development to permit office use and bulk exceptions in an Agricultural (A) District on a 1.6 acre parcel fronting approximately 164 feet on the east line of Iron Bridge Road, approximately 240 feet north of Kingsland Road. Tax Map 66-13 (1) Parcel 27 (Sheet 22). Mr. Jacobson stated the Planning Commission recommended approv- al of this request, subject to certain conditions. Mr. Ronald Wheeler stated the recommended conditions were acceptable. There was no opposition present. On motion of Mr. Daniel, seconded by Mr. Dodd, the Board approved Case 87S038, subject to the following conditions: The following conditions notwithstanding, the plan submit- ted with the application shall be considered the Master Plan. (P) This Conditional Use Planned Development shall be limited to use of the existing structure for professional offices. Outside storage shall not be permitted. (P) This Conditional Use Planned Development shall be granted for a period not to exceed three (3) years from date of approval. At the end of three (3) years, this time period may be extended through schematic plan review. (P) Other than normal maintenance or cosmetic improvements, no additions shall be permitted to accommodate this use. The residential appearance of the structure shall be maintain- ed. (p) The driveway and parking areas shall be graveled with a minimum of six (6) inches of #21 or #2lA stone. All graveled parking areas and driveway areas shall be delin- eated by permanent means (i.e. concrete bumper blocks, timbers, etc.) (P) Driveway and parking areas shall be screened from view of adjacent property to the south and east. Screening may consist of a solid board fence and/or vegetation. The exact method of screening shall be determined at the time of site plan review. (P) Signs shall be as regulated by the Zoning Ordinance for the "Route 10 Special Sign District" for Office Business (O) zoning· (P) 8. In conjunction with the approval of this request, the 87-408 Planning Commission shall grant schematic plan approval of the Master Plan. (P) (Note: Prior to any site improvements, site plans must be submitted to the Planning Department for approval. Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone. Absent: Mr. Applegate. 87S040 In Dale Magisterial District, GEORGE K. AND NORMA JEAN KCRAGET requested a Conditional Use to permit a cabinet and mill workshop in a Light Industrial (M-l) District on a 2.5 acre parcel fronting approximately 80 feet on the west line of Virginia Pine Court, approximately 1,050 feet northwest of Whitepine Road. Tax Map 79-6 (3) Industrial Park, Part of Lot 11 (Sheet 22). Mr. Jacobson stated the Planning Commission recommended approv- al of this request. Mr. George Kcraget stated the recommendation was acceptable. There was no opposition present. On motion of Mr. Daniel, seconded by Mr. Dodd, approved Case 87S040. the Board Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone. Absent: Mr. Applegate. 87S041 In Dale Magisterial District, BUTLER INSURANCE AGENCY requested rezoning from Agricultural (A) to Office Business (O) with Conditional Use Planned Development on a 3.9 acre parcel fronting approximately 570 feet on the west line of Iron Bridge Road, approximately 1,700 feet north of Whitepine Road. Tax Map 79-4 (1) Parcels 12, 13, 14, and 17 (Sheet 22). Mr. Jacobson stated the Planning Commission recommended approv- al of this request, subject to certain conditions. Mr. Frank Butler stated the recommended conditions, with the exception of Condition 1, were acceptable. He requested that the condition be amended so that he would not have to pave parking and driveway areas until such time as there is develop- ment of additional office space. He stated he does not intend further expansion of the business in the future and feels that, if no additional office space has occurred by the end of that three (3) year period, he should not be required to pave the driveway and parking areas at that time. He stated that if any further development occurs new master plans, etc. would have to be submitted for approval and any improvements made at this time would be irrelevant. A brief discussion occurred relative to leaving the property zoned Agricultural (A) and granting a Conditional Use for office development, the possibility of refunding a portion of the application fee, granting of easements, etc. The applicant indicated he would prefer to have the site zoned according to the recommendation with the change in Condition 1. On motion of Mr. Daniel, seconded by Mr. Dodd, the Board approved Case 87S041, subject to the following conditions: The following conditions notwithstanding, the plan pre- pared by Dean E. Hawkins, ASLA, dated February 10, 1987, shall be considered the Master Plan for conversion of the existing residence to an office. The Planning Commission 87-409 shall grant schematic plan approval of the February 10, 1987, Master Plan. In conjunction with the approval of this request, an exception to the requirement that parking and driveway areas be paved shall be granted until additional office space is developed. Non-paved parking areas shall be graveled with a minimum of six (6) inches of #21 or #2lA stone. Graveled parking areas and driveway areas shall be delineated by permanent means (i.e., concrete bumper blocks, timbers, etc.). The driveways and parking areas shall be screened from view of the adjacent residence to the south. The method of screening shall be approved by the Planning Department at the time of site plan review. Prior to development of additional office space, the site shall be brought into compliance with all conditions stated herein. At that time, an overall Master Plan which conforms to the conditions stated herein shall be submitted to the Planning Commission for approval. (P) (Note: Prior to any site improvements, to accommodate conversion of the residence, site plans must be submitted to the Planning Department for approval.) Yard and Height Requirements. (a) Yards. The following yard requirement shall apply: (i) Setbacks along major arterials. Ail buildings and drives shall have a minimum seventy-five foot setback from the proposed rights-of-way of major arterials as indicated on the Chesterfield General Plan, as amended. Parking areas shall have a minimum one hundred foot setback from proposed rights-of-way of major arterials. The parking area setback may be reduced to seventy- five feet when parking areas are located to the side or rear of buildings. Within these set- backs, landscaping shall be provided in accor- dance with Condition 9. (2) (3) Side yards. The side yard setbacks for build- ings, drives, and parking areas shall be a minimum of thirty feet. The minimum corner side yard shall be forty feet. One foot shall be added to each side yard for each three feet that the building height adjacent thereto exceeds forty-five feet or three stories, whichever is less, subject, however, to the provisions of Section 21-27 of the Zoning Ordinance. Rear yard. The minimum rear yard setback for buildings, drives, and parking areas shall be forty feet. One foot shall be added to each rear yard for each three feet that the building height adjacent thereto exceeds forty-five feet or three stories, whichever is less, subject, however, to the provisions of Section 21-27 of the Zoning Ordinance. (b) Height requirements. The maximum height of all buildings shall be as permitted by Section 21-38 of the Zoning Ordinance. Special height restrictions may apply because of Airport height restrictions. (p) 87-410 Permitted Variations in Yard Requirements. The required minimum yards may be reduced with the pro- vision of additional landscaping: (1) Setbacks along major arterials. The required setback for buildings and drives along major arterials may be reduced to fifty (50) feet with the provision of landscaping in accordance with Condition 9, "Perimeter Landscaping C." The required setback for parking areas may be reduced to fifty (50) feet with the provision of landscaping in accordance with Condition 9, "Perimeter Landscaping C," and when such parking areas are located to the side and rear of buildings. (2) Side yard. The required side yard may be reduced to ten (10) feet with the provision of landscaping in accordance with Condition 9, "Perimeter Landscaping B" (except when adjacent to any "A", "R", "R-TH" or "R-MF" District). (3) Rear yard. The required rear yard may be reduced to twenty (20) feet with the provision of landscaping in accordance with Condition 9, "Perimeter Landscaping B" (except when adjacent to any "A", "R", "R-TH" or "R-MF" District). (P) Utility lines underground. Ail utility lines such as electric, telephone, CATV, or other similar lines shall be installed underground. This requirement shall apply to lines serving individual sites as well as to utility lines necessary within the project. All junction and access boxes shall be screened with appropriate landscaping. All utility pad fixtures and meters should be shown on the site plan. The necessity for utility connections, meter boxes, etc., should be recognized and integrated with the architectural elements of the site plan. (P) Loading areas. Sites shall be designed and buildings shall be oriented so that loading areas are not visible from any of the project perimeters adjoining any "A", "R", "R-TH" or "R-MF" District or any public right-of-way. (P) Architectural treatment. The exterior wall surfaces (front, rear and sides) of each individual building visi- ble from a public street shall be similar in architectural treatment and materials. No block or metal buildings shall be visible from any "A", "R", "R-TH" or "R-MF" District or public right-of-way. All rooftop equipment shall be shielded and screened from public view. (P) Exterior lighting. Ail exterior lights shall be arranged and installed so that the direct or reflected illumination does not exceed 0.5 foot candles above background measured at the lot line of any adjoining residential or agricul- tural parcel or public right of way. Lighting standards shall be of a directional type capable of shielding the light source from direct view. (P) Driveways and parking areas. Except as specified herein, driveways and parking areas shall be paved with concrete, bituminous concrete, or other similar material. Surface treated parking areas and drives shall be prohibited. Concrete curb and gutter shall be installed around the perimeter of all driveways and parking areas. Drainage shall be designed so as not to interfere with pedestrian traffic. (P&EE) Landscaping Requirements. (a) Purpose and Intent. 87-411 Landscaping shall be provided for the visual enhance- ment of the Corridor; and to protect and promote the appearance, character, and economic values of land along the Corridor and surrounding neighborhoods. The purpose and intent of such landscaping require- ments is also to reduce the visibility of paved areas from adjacent properties and streets, moderate climatic effects, minimize noise and glare, and enhance public safety by defining spaces to influence traffic movement. Landscaping will reduce the amount of storm water runoff and provide transition between neighboring properties. (b) Landscaping Plan and Planting Requirements. (i) A landscaping plan shall be submitted for ap- proval in conjunction with site plan review. (2) Such landscaping plan shall be drawn to scale, including dimensions and distances, and clearly delineate all existing and proposed parking spaces or other vehicle areas, access aisles, driveways, and the location, size and descrip- tion of all landscaping materials. (c) Plant Materials Specifications. (1) Quality. Ail plant materials shall be living and in a healthy condition. Plant materials used in conformance with the provision of these speci- fications shall conform to the standards of the most recent edition of the "American Standard for Nursery Stock," published by the American Association of Nurserymen. (2) Size and Type. (a) Small Deciduous Trees. Small deciduous trees shall be of a species having an average minimum mature crown spread of greater than twelve (12) feet. A minimum caliper of at least two and one-half (2 1/2) inches at the time of planting shall be required. (b) Large Deciduous Trees. Large deciduous trees shall be of a species having an average minimum mature crown spread of greater than thirty (30) feet. A minimum caliper of at least three and one-half (3 1/2) inches at the time of planting shall be required. (c) Evergreen trees. Evergreen trees shall have a minimum height of five (5) feet at the time of planting. (d) Medium shrubs. Shrubs and hedge forms shall have a minimum height of two (2) feet at the time of planting. (3) Landscaping Design. (a) Generally, planting required by this sec- tion should be in an irregular line and spaced at random. (b) Clustering of plant and tree species shall be required to provide a pleasing composi- tion and mix of vegetation. 87-412 (d) (e) (4) (c) Decorative walls and fences may be inte- grated into any landscaping program. The use of such walls or fences, when having a minimum height of three (3) feet, may reduce the amount of required plant mate- rials at the discretion of the Director. Tree Preservation. (a) Preservation of existing trees is en- couraged to provide continuity, improved buffering ability, pleasing scale and image along the Corridor. (b) Any healthy existing tree may be included for credit towards the requirements of this condition. Maintenance. (1) (2) (3) The owner, or his agent, shall be responsible for the maintenance, repair, and replacement of all landscaping materials as may be required. Ail plant material shall be tended and main- tained in a healthy growing condition and free from refuse and debris at all times. All un- healthy, dying or dead plant materials shall be replaced during the next planting season. Ail landscaped areas shall be provided with a readily available water supply. The utilization of underground storage chambers to collect runoff to be later used to irrigate plant mate- rials is encouraged. Installation and Bonding Requirements. (i) Ail landscaping shall be installed in a sound, workmanship-like manner and according to ac- cepted, good planting practices and procedures. Landscaped areas shall require protection from vehicular encroachment by such means as, but not limited to, wheel stops or concrete or bitumin- ous curbs. (2) Where landscaping is required, no certificate of occupancy shall be issued until the required landscaping is completed in accordance with the approved landscape plan. When the occupancy of a structure is desired prior to the completion of the required landscaping, a certificate of occupancy may be issued only if the owner or developer provides to the County a form of surety satisfactory to the Planning Department in an amount equal to the costs of the remaining plant materials, related materials and installa- tion costs. (3) Ail required landscaping shall be installed and approved by the first planting season following issuance of a certificate of occupancy or the bond shall be forfeited to the County. (f) Arterial Frontage Landscaping. Landscaping shall be required along Route 10 within the required setback of any lot or parcel and shall be provided except where driveways or other openings may be necessary. The minimum required landscaping for this setback shall be provided as per "Perimeter Landscaping B" below. 87-413 (g) Perimeter Landscaping. Landscaping shall be required at the outer boundaries or in the required yards of a lot or parcel and shall be provided except where driveways or other openings may be required. The minimum required landscaping for all outer boundaries of any lot or parcel shall be provided as per "Perimeter Landscaping A" below. There shall be different landscaping requirements as identified herein, which shall be provided as follows: (1) Perimeter Landscaping A. (a) At least one small deciduous tree for each fifty lineal feet and at least one evergreen for each fifty lineal feet shall be planted within the setback area. (b) At least one medium shrub for each twenty lineal feet shall be planted within the setback area. (c) Low shrubs and ground cover shall be rea- sonably dispersed throughout. (2) Perimeter Landscaping B. (a) At least one large deciduous tree for each fifty lineal feet and at least one ever- green for each thirty lineal feet shall be planted within the setback area. (b) At least one small deciduous tree for each fifty lineal feet shall be planted within the setback area. (c) At least one medium shrub for each fifteen lineal feet shall be planted within the setback area. (d) Low shrubs and ground cover shall be rea- sonably dispersed throughout. OR: (a) A minimum three (3) foot high undulating berm, and (b) Perimeter Landscaping A. (3) Perimeter Landscaping C. (a) At least one large deciduous tree for each fifty lineal feet and at least one ever- green tree for each thirty lineal feet shall be planted within the setback area. (b) At least one small deciduous tree for each thirty lineal feet shall be planted within the setback area. (c) At least one medium shrub for each ten lineal feet shall be planted within the setback area. (d) Low shrubs and ground cover shall be rea- sonably dispersed throughout. OR: (a) A minimum four (4) berm, and foot high undulating 87-414 10. 11. 12. (b) Perimeter Landscaping B. (h) Landscaping Standards for Parking Areas. (1) Interior parking area landscapinq. (a) Any parking area shall have at least twenty (20) square feet of interior landscaping for each space. Each required landscaped area shall contain a minimum of 100 square feet and have a minimum dimension of at least ten feet. With the provision of this landscaping, parking space size may be reduced to 9.5 X 18 or 171 square feet. (b) The primary landscaping material used in parking areas shall be trees which provide shade or are capable of providing shade at maturity. Each landscaped area shall include at least one small tree, as out- lined in this Section. The total number of trees shall not be less than one for each 200 square feet, or fraction thereof, of required interior landscaped area. The remaining area shall be landscaped with shrubs and other vegetative material to complement the tree landscaping. (c) Landscaping areas shall be reasonably dispersed throughout, located so as to divide and break up the expanse of paving. The area designated as required setbacks shall not be calculated as required land- scaped area. (2) Peripheral parking area landscaping. (a) Peripheral landscaping shall be required along any side of a parking area that abuts land not in the right of way of a street such that: A landscaped strip at least ten feet in width shall be located between the parking area and the abutting property lines, except where driveways or other openings may be required. Continuous hedge forms or at least one small tree, as outlined in this Section, shall be planted in the landscaped strip for each fifty lineal feet. (p) Signs shall be regulated by the "Route 10 Special Sign District" requirements for a single office in an Office Business (O) District for use of the existing structure. At such time that additional office space is developed, signs shall comply with the "Route 10 Special Sign Dis- trict'' requirements for office parks in an Office Business (O) District. Landscaping shall be provided around the base of freestanding signs. A landscaping plan depicting this requirement shall be submitted to the Planning De- partment for approval. (P) Public water shall be used. At such time as public sewer is extended to within 200 feet of the request parcel or office space in addition to the existing structure is developed, the owner/developer shall extend sewer to serve the entire 3.9 acre parcel. (U) Prior to the issuance of a certificate of occupancy for office use of the single family dwelling, right of way, as indicated on the construction plans for the Route 10 widening, shall be dedicated to and for the County of 87-415 Chesterfield, free and unrestricted. Prior to the issu- ance of a building permit for any new structures or expan- sion of the existing structure, 100 feet of right of way, measured from the centerline of Route 10, shall be ded- icated to and for the County of Chesterfield, free and unrestricted. (T) 13. Prior to issuance of a certificate of occupancy for office use of the single family residence, a sewer easement shall be dedicated for the future extension of public sewer along Reedy Branch. (U) Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone. Absent: Mr. Applegate. 87S042 In Midlothian Magisterial District, SUPER 8 MOTEL DEVELOPERS, INC. requested Conditional Use Planned Development to permit a motel and bulk exceptions in a Community Business (B-2) District on a 1.9 acre parcel fronting approximately 228 feet on the north line of Midlothian Turnpike, approximately 150 feet east of Fairwood Drive. Tax Map 18-15 (1) Parcels 41 and 42 (Sheet 8). Mr. Jacobson stated the Planning Commission recommended approv- al of this request, subject to certain conditions and accept- ance of the applicant's proffered condition. Mr. Edward Willey, Jr., the applicant's representative, stated the recommended conditions were acceptable. There was no opposition present. On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved Case 87S042, subject to the following conditions: The following conditions notwithstanding, the plan pre- pared by T.S.P. Group, Inc., and submitted with the appli- cation shall be considered the Master Plan. (P) Public water and sewer shall be used. Prior to any site plan submission, a hydraulic analysis of the existing sewer line shall be submitted to the Utilities Department for approval. Prior to release of any building permit, adequate sewer capacity, as required by the Utilities Department, shall be provided. (U) Ail exterior lights shall be arranged and installed so that the direct or reflected illumination does not exceed 0.5 foot candles above background measured at the lot line of the adjoining Residential (R-15) properties to the north or public rights of way. Lighting standards shall be of a directional-type capable of shielding light source from direct view. A lighting plan shall be submitted to the Planning Department in conjunction with final site plan review. (P) The building shall have an architectural style as depicted in the photographs submitted with the application. The first and second story walls shall be veneered with brick and the third story walls shall be stucco with wood trim. The architectural treatment of the building shall be such that no building facade (whether front, side, or rear) consists of architectural materials inferior in quality, appearance, or detail to any other facade of the building. No portion of the building constructed of unadorned cinder block or corrugated and/or sheet metal shall be visible from any adjoining property or public right of way. Mechanical equipment, whether ground-level or rooftop, shall be shielded and screened from public view and de- signed to be perceived as an integral part of the build- 87-416 ing. Air conditioning units shall be flush mounted, covered with gratings similar in appearance to those depicted in the photographs submitted with the applica- tion, and painted or otherwise treated to blend with the materials used in construction of the walls. Detailed renderings depicting these requirements shall be submitted to the Planning Department for approval in conjunction with site plan review. (P) In conjunction with the approval of this request, a five (5) foot exception to the twenty-five (25) foot parking setback requirement along Route 60 shall be granted. The existing elevation of the parking area shall be maintained so as to create a "berm like" effect between Route 60 and the parking area. Within the twenty (20) foot setback, landscaping shall be installed. A detailed landscaping plan depicting this requirement shall be submitted to the Planning Department for approval in conjunction with site plan review. (P) Concrete curb and gutter shall be installed around the perimeter of all driveways and parking areas. (EE) No tractor trailer parking shall be permitted on the premises. (CPC) The developer shall notify the President of the Bon Air Civic Association of the time and date of schematic plan review. (CPC) And further, the Board accepted the following proffered condi- tion: A buffer shall be maintained adjacent to Residential (R-15) zoned lots to the north and west. Existing ever- green trees within the buffer shall be supplemented with landscaping so as to minimize the view of the property from the Residential (R-15) lots to the north and west. A detailed landscaping plan depicting this requirement shall be submitted to the Planning Commission for approval in conjunction with schematic plan review. Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone. Absent: Mr. Applegate. 87S043 In Matoaca Magisterial District, COLONIAL HEIGHTS ASSEMBLY OF GOD requested a Conditional Use to permit a private school in an Agricultural (A) District on a 5.0 acre parcel lying ap- proximately 330 feet off the northeast line of Harrowgate Road, across from Pineland Avenue. Tax Map 1163-6 (1) Part of Parcel 14 (Sheet 49). Mr. Jacobson stated the Planning Commission recommended approv- al of this request, subject to certain conditions. Mr. Larry Briggs, Pastor of Colonial Heights Assembly of God Church, stated the recommended conditions were acceptable. There was no opposition present. On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approv- ed Case 87S043, subject to the following conditions: The following conditions notwithstanding, the plan submit- ted with the application shall be considered the plan of development. (P) Uses permitted shall be limited to a private school and customary and incidental accessory uses. (P) 87-417 Athletic fields shall be located to the south of proposed buildings, away from existing and future adjacent residen- tial development to the north (Tax Map 163-6 (1) Parcels 13 and 38). Athletic fields shall not be lighted. (P) A thirty (30) foot buffer shall be maintained along the northwestern property line adjacent to Agricultural (A) zoning. With the exception of utilities, which run generally perpendicular through the buffer, a fence along the southern boundary of this buffer and the proposed parking area, there shall be no other facilities or other improvements within this buffer. Existing vegetation within this buffer shall be maintained and shall be sup- plemented with additional vegetation and/or a fence where necessary to provide effective screening. The proposed parking area shall be screened from view of the adjacent Agricultural (A) property. A detailed plan depicting these requirements shall be submitted to the Planning Department for approval in conjunction with site plan review· (P) 5. Public water and sewer shall be used. (U) Prior to the issuance of a building permit, sixty (60) feet of right of way, measured from the centerline of the existing right of way of Harrowgate Road, shall be ded- icated to and for the County of Chesterfield, free and unrestricted. (T) Prior to the issuance of an occupancy permit, a right turn lane and a left turn lane shall be constructed along Harrowgate Road. (T) (Note: Prior to obtaining a building permit, site plans must be submitted to the Planning Department for approval.) Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone. Absent: Mr. Applegate. 87S047 In Matoaca Magisterial District, CONTINENTAL LAND SALES, INC. requested rezoning from Agricultural (A) to Residential (R-15) of 88.9 acres plus amendment to a previously granted zoning (Case 86S047) relative to minimum lot size and a number of on a 79 acre tract currently zoned Residential (R-15). This request lies on a total of 167.9 acres fronting on the east line of Bundle Road in two (2) places for a total of approximately 1,400 feet, beginning at the point approximately 1,800 feet south of Woodpecker Road. Tax Map 128 (1) Parcel 11 and Part of Parcel 10 (Sheet 39). Mr. Jacobson stated the Planning Commission recommended approv- al of this request and acceptance of the proffered condition. Mr. Steve Armendinger, the applicant's representative, stated the recommendation was acceptable. He commented that the portion of the Request Analysis for Utilities states that the nearest water line is approximately two (2) miles east of the proposed site and he would like the record to reflect that the distance is actually over three (3) miles away as they have measured it. There was no opposition present. Mr. Dodd inquired if the applicant planned to utilize wells on the proposed site. Mr. Armendinger stated they did. Mr. Dodd stated the Utilities portion of the Request Analysis also pointed out that, based on existing and anticipated area development, they feel that public water should be extended 87-418 along Beach Road to serve this development. Mr. Jacobson stated there is no condition, at this time, that requires the use of public water; however, the Utilities Department will consider this at the time of subdivision review and will work with the applicant at that time to determine the best way to provide both water and sewer services to this site. On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approv- ed rezoning from Agricultural (A) to Residential (R-15) and accepted the following proffered condition: Minimum lot size of 35,000 square feet. And further, the Board approved an amendment to previously accepted proffered conditions on an adjacent parcel of land. Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone. Absent: Mr. Applegate. 87S056 In Midlothian Magisterial District, BRANDERMILL WOODS, LTD. requested rezoning from Agricultural (A) to Office Business (O) with Conditional Use Planned Development on an 18.4 acre parcel fronting approximately 844 feet on the north line of Old Hundred Road, across from Brandermill Parkway. Tax Map 36-11 (1) Part of Parcel 3 (Sheet 13). Mr. Jacobson stated the Planning Commission recommended approv- al of this request, subject to certain conditions and accept- ance of the applicant's proffered conditions. He further stated staff had distributed an addendum which changed proffer- ed condition 1. Mr. Daniel stated that Mr. Applegate had requested he read into the record the following statement: "Due to my absence from the Board Meeting of May 27, 1987, please let the record show that had I been present I would have disclosed a potential conflict of interest on Case 87S056, Brandermill Woods, Ltd., since my company is involved in the sale of the property." Mr. Phil Rome, the applicant's representative, stated the recommended conditions, including the addendum, were accept- able. There was no opposition present. On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved Case 87S056, subject to the following conditions: The following conditions notwithstanding, the plan pre- pared by Danielson and Paine, dated April 24, 1987, as modified by the plat prepared by J.K. Timmons & Associ- ates, P.C., dated April 20, 1987, and the revised Textual Statement shall be considered the Master Plan. (P) Public water and sewer shall be used. In conjunction with schematic plan review, a hydraulic analysis of the exist- ing eight (8) inch sewer line shall be submitted to the Utilities Department for approval. Prior to release of any building permit, adequate sewer capacity, as required by the Utilities Department, shall be provided. (U) (Note: If adequate capacity is not available in the existing eight (8) inch sewer line, the twenty-four (24) inch Little Tomahawk trunk line must be extended.) The developer shall provide an accurate account of the drainage situation showing existing drainage and the impact this development will have on the site and sur- rounding area. The developer shall submit an overall storm water management and site construction plan to 87-419 Environmental Engineering and VDOT providing for on- and off-site drainage facilities in accordance with the En- vironmental Engineering section of the "Request Analysis and Recommendation." These plans shall be approved by Environmental Engineering and VDOT, and all necessary easements shall be obtained prior to any vegetative dis- turbance. The approved off-site plan may have to be implemented prior to clearing. (EE) The existing corrugated metal pipe under Old Hundred Road shall be replaced by a culvert approved by Environmental Engineering and VDOT. (EE) A paved ditch or pipe storm water conveyance system shall be provided from the invert-out of the improved culvert under Old Hundred Road to the existing storm sewer in Brandermill Woods, Phase I. (EE) Concrete curb and gutter shall be installed around the perimeter of all driveways and parking areas. Drainage shall be designed so as not to interfere with pedestrian access. (EE) Buffer and Setback Requirements. (a) Ail structures shall be located a minimum of 100 feet from the ultimate right of way of Old Hundred Road. All parking and driveway areas shall be located a minimum of fifty (50) feet from the ultimate right of way of Old Hundred Road. These areas shall be main- tained as a natural buffer which shall be supplement- ed with additional vegetation, where necessary, to effect proper screening. (b) A fifty (50) foot building and parking setback shall be maintained as a buffer along the eastern property line, as measured from the ultimate right of way of the proposed north/south public road. Other than landscape elements, access, utilities, and signs as permitted through site plan review, there shall be no other facilities permitted in the buffer. (c) A fifty (50) foot buffer shall be maintained along the western property line for buildings. A twenty- five (25) foot buffer shall be maintained along the western property line for parking. With the excep- tion of utilities, which run generally perpendicular through the buffer, pedestrian walkways, jogging trails, landscaping, and a fence as permitted through site plan review, there shall be no other facilities permitted within this buffer. This buffer may be modified by the Planning Commission through schematic plan review if adjacent property is developed for a non-residential use. (d) With the exception of the setbacks specified herein, there shall be no interior lot line setbacks. Existing vegetation within these setbacks and buffers shall be supplemented with landscaping to minimize the view of driveways and parking areas and enhance the appearance of buildings and grounds. Prior to rough clearing and grading, a conceptual landscaping plan depicting these requirements shall be submitted to the Planning Commission for approval. A detailed landscaping plan shall be submitted to the Planning Department for approval in conjunction with final site plan review. (P) Prior to erection of any signs, a conceptual sign package shall be submitted to the Planning Commission for ap- proval. Upon submission of a comprehensive sign package, the Planning Commission may modify the requirements of the 87-420 Zoning Ordinance (i.e., may be either more or less re- strictive) to the extent that the spirit and intent of the Ordinance and concept of the development are met and that proliferation is not encouraged. (P) The proposed building(s) shall have an architectural style and utilize materials as depicted in the renderings and described in the Textual Statement submitted with the application. Architectural treatment of building facades (whether front, side, or rear) shall not consist of archi- tectural materials of inferior quality, appearance, or detail to any other facade of the same building. The intent of this requirement is not to preclude the use of different materials on different building facades (which would be acceptable if representative of good architec- tural design) but rather, to preclude the use of inferior materials on sides which face adjoining property and thus, might adversely impact existing or future development. Mechanical equipment, whether ground-level or rooftop, shall be shielded and screened from public view and de- signed to be perceived as an integral part of the build- ing. Special treatment shall be provided for any rooftops on buildings if such rooftops are visible from Powhite Parkway. Such special treatment will attempt to ensure that any heating, ventilating, and air conditioning equip- ment located on such rooftops will be screened and/or incorporated into the building design. Elevations depict- ing these requirements shall be submitted to the Planning Department for approval in conjunction with site plan review. (P) 10. Ail site lighting, including parking lot and roadway standards, sign lighting, walkway lighting and "accent" lighting shall be of such a design and/or location so that the light source is substantially shielded from view and light "glare" is minimal. Lighting within any site that unnecessarily illuminates or substantially interferes with the use and enjoyment of any other site, particularly those residential districts which neighbor this develop- ment, shall be prohibited. (P) 11. Ail utility lines such as electric, telephone, CATV, or other similar lines shall be installed underground. All junction and access boxes shall be screened with appropri- ate landscaping. All utility pad fixtures and meters shall be shown on the site plan. The necessity for utili- ty connections, meter boxes, etc., shall be recognized and integrated with the architectural elements of the site plan. (P) 12. Sites shall be designed and buildings shall be oriented so that loading areas are not visible from adjacent residen- tial properties or from public rights of way. (P) 13. Surface parking areas shall be landscaped so as to divide and break up the expanse of pavement. Parking areas shall have at least ten (10) square feet of interior landscaping for each space. Each landscaped area shall contain a minimum 100 square feet and shall have a minimum dimension of at least ten (10) feet. The total number of trees shall not be less than one (1) for each 200 square feet, or fraction thereof, of required interior landscaped area. The remaining area shall be landscaped with shrubs, ground cover or other authorized landscaping material. Land- scaped areas shall be located so as to divide and break up the expanse of paving. The area designated as required setbacks shall not be calculated as required landscaped area. Conceptual plans depicting this requirement shall be submitted to the Planning Commission for approval in conjunction with schematic plan review. Detailed plans shall be submitted to the Planning Department for approval in conjunction with site plan review. (P) 87-421 14. The amount of open space remaining in any developed site (computed on an aggregate basis for all property within the nursing home and medical office tracts) shall not be less than 50% of gross site area. Open space shall be that portion of the site not covered by a building (or buildings) or by parking, driveways, or roadways. (P) 15. Prior to, or in conjunction with, the first schematic/sub- division approval, a conceptual pedestrian walkway plan for the entire development shall be submitted to the Planning Commission for approval. This plan shall facili- tate pedestrian movements throughout the development and the area surrounding the site. The plan shall be imple- mented in conjunction with development. Detailed plans for construction of each phase of the system shall be submitted to the Planning Department for approval in conjunction with site plan review. (P) And further, the Board accepted the following proffered condi- tions: The developer shall dedicate to Chesterfield County free and unrestricted, at such time as the County shall re- quire, but prior to the issuance of any building permits, that certain parcel of land for use as a public right- of-way containing 2.150 acres described as Parcel 3 on a plat by J.K. Timmons & Associates, Inc., dated March 31, 1987, revised most recently May 18, 1987 entitled "Plat Showing 5 Parcels of Land Lying North of Old Hundred Road" in Midlothian District, Chesterfield County, Virginia, a copy of which plat is attached hereto and incorporated herein by reference. Other than temporary construction access approved by the Transportation Department, there shall be no access to Old Hundred Road/Powhite Parkway Extension. The developer shall dedicate or cause to have dedicated to Chesterfield County at such time as the County shall require, but prior to the issuance of any building permit, 90 feet of right of way free and unrestricted for the north/south road between the Old Hundred Road/Powhite Parkway Extension and the north property line. Construction plans for a 4 lane divided north/south road shall be submitted to and approved by the Transportation Department prior to the issuance of any building permits. These plans shall show the horizontal and vertical align- ment of the ultimate grade separation of the "north/south road" at the Powhite Parkway Extension, but not con- struction detail for the crossing. Access to the north/- south road shall be approved by the Transportation Depart- ment. The developer shall construct 2 lanes of the 4 lane roadway. A phasing plan for the construction of the 2 lanes may be submitted to the Transportation Department for approval. The medical office complex to be constructed on the north- ern portion of the subject parcel shall not exceed 70,000 square feet of gross leasable area. The capacity of the nursing home to be constructed on the southern portion of the site shall be limited to 120 beds, and the capacity of the assisted living facilities to be constructed adjacent to the nursing home shall be limited to sixty (60) beds. Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone. Absent: Mr. Applegate. 87-422 12. ADJOU~ On motion of Mr. Dodd, seconded by Mr. Mayes, the Board ad- journed at 3:30 p.m. (EDST) until 1:00 p.m. (EDST) on June 3, 1987, in the Administration Building Conference Room (Room 502) . Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone. Absent: Mr. Applegate. Acting County Admi~4istrator 87-423