06-24-1987 MinutesBOARD OF SUPERVISORS
MINUTES
June 24, 1987
Supervisors in Attendance:
Mr. Harry G. Daniel, Chairman
Mr. Jesse J. Mayes, Vice Chairman
Mr. G. H. Applegate
Mr. R. Garland Dodd
Mrs. Joan Girone
Mr. Lane B. Ramsey
Acting County Administrator
Staff in Attendance:
Mr. Stanley Balderson,
Dir., Econ. Develop.
Mr. Ed Beck, Asst. Dir.
of Utilities
Mr. N. E. Carmichael,
Comm. of Revenue
Mr. Ken Cronin, Asst.
Dir. of Human
Resources Management
Mrs. Doris DeHart,
Legislative Coord.
Ms. Joan Dolezal,
Clerk to the Board
Asst. Chief F. W.
Dolezal, Fire Dept.
Mr. Manton Kibler
Acting Nursing Home
Administrator
Mr. Bradford S. Hammer,
Asst. Co. Admin.
Ms. Alice Heffner,
Youth Svcs. Coord.
Mr. Robert Hodder,
Building Official
Mr. William Howell,
Dir., Gen. Services
Mr. Thomas Jacobson,
Dir. of Planning
Mr. Robert Masden,
Asst. Co. Admin. for
Human Services
Mr. R. J. McCracken,
Transp. Director
Mr. Richard McElfish,
Dir. of Env. Eng.
Mr. Steve Micas, Co.
Attorney
Mrs. Pauline Mitchell,
Dir. of News/Info.
Services
Mr. Richard Sale, Asst.
Co. Admin. for
Development
Mr. M. D. Stith, Jr.,
Dir. of Parks & Rec.
Mr. Daniel called the meeting to order at the Courthouse at
9:00 a.m. (EDST).
1. INVOCATION
Mr. Daniel introduced Reverend Gary W. Williamson, Pastor of
Cornerstone Church, Assembly of God, who gave the invocation.
2. PT.RDGE OF ALLRGIANCE TO THE FLAG OF THE UNITED STATR.$ OF
The Pledge of Allegiance to the Flag of the United States of
America was recited.
87-464
3. APPROVAL OF MINUTES
3.A. JUNE 3, 1987
On motion of Mr. Dodd, seconded by Mr. Mayes,
approved the minutes of June 3, 1987, as submitted.
Vote: Unanimous
the Board
3.B. JUNE 10, 1987
On motion of Mr. Applegate, seconded by Mr. Dodd, the Board
approved the minutes of June 10, 1987, as amended.
Vote: Unanimous
Mr. Daniel stated later in the meeting he would be accepting
Mrs. Michael W. Foster's resignation from the Bicentennial
Commission as she is not a resident of the County.
4. COUNTY ADMINISTRATOR'S COMMENTS
Mr. Ramsey introduced Mr. Sale who stated Mr. Mayes was
unanimously elected Chairman of the Crater Metropolitan
Planning Organization.
5. BOARD COMMITTEE REPORTS
Mr. Daniel referred to "The Business Journal" which contained a
feature article on Mr. Applegate which was very complimentary.
Mr. Mayes stated that he had represented the County at the
Virginia Department of Highway's Primary Preallocation Hearing
at which the County had received good coverage.
Mr. Applegate stated that the ribbon cutting ceremony for the
new terminal building at the Richmond International Airport
would be held on Friday, June 26, 1987 at 6:00 p.m.
6. REQUESTS TO POSTPONE ACTION, EMERGENCY ADDITIONS OR
ClIANGES IN ~ ORDER OF PRESENTATION
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board added
Item ll.H.3.F., Consideration of a Request from Residents in
Genito Estates Subdivision, Section A, for Sewer Service; added
Item ll.F.3., Acceptance of Resignation of Mrs. Michael W.
Foster from the Bicentennial Commission and to suspend the
rules to allow for the nomination and appointment of Mrs.
Elizabeth Welchons as her replacement; moved Item ll.B.I.,
Street Name Changes to immediately follow Item 8, Hearings of
Citizens on Unscheduled Matters or Claims; moved Item ll.B.7.,
Public Hearing to Consider VDOT Secondary Road Six Year Plan
Update and FY88 Secondary Improvement Budget to Item 10, Public
Hearings; and adopted the agenda as amended.
Vote: Unanimous
It was noted the Board received additional information for
existing Items ll.A.I., ll.A.3, and ll.H.3.D.
7. RESOLUTIONS OF SPECIAL RECOGNITION
7.A. RECOGNIZING THE 1987 BOULDERS CONCERT SERIES SPONSORS
Mr. Stith stated that the County was grateful for the private
contributions of over $12,000 for the 1987 Boulders Concert
Series. He introduced Mr. Edward E. Willey, Attorney; Mr.
Jerry L. Campbell, Real Estate Broker; Mr. John C. Walsey,
87-465
President and Chairman of the Board for Sigma Development,
Incorporated and Mr. Howard Jenkins, Vice President of Sigma
Development, Incorporated.
On motion of the Board, the following resolution was adopted:
WHEREAS, Opportunities to enjoy quality musical
performances are an important aspect of the worthy use of
leisure time; and
WHEREAS, A summer concert series hosted by the Parks and
Recreation Department is now in its second season of operation
at the Boulders Office Complex in Chesterfield County; and
WHEREAS, Through their financial contributions and
support, Sigma Development, Incorporated, Fidelity Bankers Life
Insurance Company, Mr. Edward E. Willey and Mr. Jerry L.
Campbell were instrumental in the development of the 1987
series.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors does hereby recognize Sigma
Development, Incorporated, Fidelity Bankers Life Insurance
Company, Mr. Edward E. Willey and Mr. Jerry L. Campbell for
their generous donations toward the concert series.
AND, BE IT FURTHER RESOLVED, that the Board of Supervisors
does hereby express its appreciation and gratitude to these
members of the corporate community for their interest in and
contribution toward the quality of life in Chesterfield County.
Vote: Unanimous
Mr. Daniel thanked each for their time, effort and resources
toward the concert series and presented them with an executed
resolution. Mr. Stith recognized Ms. Katey Hall and Ms. Kim
Santmyer of the Parks and Recreation Department for their
participation in this effort. Mr. Walsey presented the Board
with a check in the amount of $7,500 on behalf of Sigma
Development, Incorporated, Mr. Campbell and Mr. Willey.
Mrs. Girone also thanked Sigma Development for the scholarship
given to the University of Richmond each year for a citizen of
Chesterfield County.
7o Bo
CONGRATULATING RICHMOND INTERNATIONAL AIRPORT ON THE
OPENING OF ITS NEW TERMINAL BUILDING
On motion of the Board, the following resolution was adopted:
WHEREAS, On October 15, 1927, a 300-acre field with one
sod runway was opened and named the Richmond Evelyn Byrd Flying
Field, owned and operated by the City of Richmond to benefit
the citizens of the Commonwealth of Virginia's Capital City;
and
WHEREAS, Under the execution of House Bill 1541, on
January 1, 1976, the Capital Region Airport Commission was
established to operate the Airport, then named Richard Evelyn
Byrd International Airport, and determine its growth and
direction as a regional airport for the good of Central
Virginia travelers; and
WHEREAS, Through the joint jurisdictional efforts, which
garnered participation from the Counties of Chesterfield,
Hanover, Henrico and the City of Richmond, air service was
enhanced to better serve the growing traveling community; and
WHEREAS, in May 1985, under the prudent guidance of the
Capital Region Airport Commission and support from all
participating member jurisdictions, a multi-million terminal
87-466
expansion and modernization project was launched to compliment
the rapid growth of the metropolitan areas; and
WHEREAS, In October 1985, the Commission renamed the
Airport, Richmond International Airport, to more readily
identify its $362 million contribution to the Capital City of
the Commonwealth, and to further promote the Airport's use as
the transportation gateway to all of Central Virginia's
internationally recognized historical cities and sites; and
WHEREAS, Richmond International Airport has grown and
prospered under the joint ownership and operation of the
Commission, becoming a more modern and technologically advanced
air transportation facility, establishing it as a vital link in
the nation's air transportation network; and
WHEREAS, On Friday, June 26, 1987, a twenty-five month
expansion and modernization effort culminates with the
completion of Phase I of the project and the opening of the new
second level terminal at Richmond International Airport to all
travelers.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors does hereby congratulate the
Richmond International Airport on its 60th Anniversary and on
the opening of the new Terminal Building.
Vote: Unanimous
Mr. Daniel stated that the resolution would be presented at the
Airport ceremony. Mr. Applegate stated the ribbon-cutting
ceremony would be held on June 26, 1987 and all involved are
looking forward to this event.
7oCo
RECOGNIZING MRS. MARY L. MAYS UPON HER RETIREMENT
Mr. Cronin introduced Mr. Manton Kibler, Acting Nursing Home
Administrator.
Mr. Kibler introduced Mrs. Mays and stated that she has
provided 16 years of service to the County at the Nursing Home
and has been Charge Nurse since 1974. He stated that she is a
dedicated employee, a good supervisor and that the Nursing Home
will miss her service.
On motion of the Board, the following resolution was adopted:
WHEREAS, Mrs. Mary L. Mays will retire from the Lucy Corr
Nursing Home on August 1, 1987; and
WHEREAS, Mrs. Mays has provided sixteen years of quality
service to the citizens of Chesterfield County; and
WHEREAS, Chesterfield County and the Board of Supervisors
will miss Mrs. Mays' diligent service; and
WHEREAS, Mrs. Mays, throughout her service, has given the
highest quality patient care unique to the elderly and in her
leadership role as Charge Nurse has instilled these high
standards to be carried out by the nursing care staff. As
Charge Nurse, she has consistently demonstrated compassion and
sensitivity to her staff's needs in meeting the challenges of
their tasks; and
WHEREAS, Mrs. Mays has indeed served as a role model of
professionalism and commitment to the mission of the Lucy Corr
Nursing Home and to the field of nursing.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors publicly recognizes Mrs. Mary L.
Mays and extends on behalf of its members and the citizens of
Chesterfield County their appreciation for her service to the
County.
87-467
AND, BE IT FURTHER RESOLVED, that a copy of this
resolution be presented to Mrs. Mary L. Mays and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Vote: Unanimous
8. ~q~.ARINGS OF CITIZENS ON UNSC~R. DUT.RD~ATTERS OR CLAI~
8.A. MRS. PAM BARRETT AND MRS. B. I. MITCHELL
Mr. Micas stated that Mrs. Pam Barrett and Mrs. B. I. Mitchell
are residents in the southeastern part of Chesterfield County
who experienced discoloration in their clothes that were washed
in water from the Appomattox River Water Authority. He stated
that manganese deposits formed on the transmission lines from
the Appomattox River Water Authority and because of heavy
demand and increased pressure, it resulted in the depositing of
the manganese in the washing machines in this particular area.
He stated that these claims should be denied based on the fact
that the damage occurred because of the actions of the
Appomattox River Water Authority and not because of any actions
of Chesterfield County.
No one was present to address the matter.
On motion of Mr. Dodd, seconded by Mr'. Applegate, the Board
denied the claims of Mrs. Pam Barrett and Mrs. B. I. Mitchell
in the amounts of $306.45 and $57.00, respectively, for damage
to clothing washed in water which contained manganese
impurities.
Vote: Unanimous
Mr. Dodd requested that proper maintenance procedures
implemented to prevent such situations from occurring.
be
8.Bo
MR. AND MRS. GEORGE COBB
Mr. Masden stated that Mr. and Mrs. George Cobb would like to
address the Board on issues concerning their septic system and
problems they have experienced.
Mr. Cobb stated that for the last five months he has
experienced problems with his septic system at his house which
is approximately two years old. He stated that his sewer
started backing up out of his septic tank toward his neighbor's
yard and that on various occasions the septic tank had been
pumped. He stated he contacted the Health Department and after
thirty days received no response. He stated he came to the
Courthouse and requested a copy of the perk permit and the
final inspection permit for his house which he has yet to
receive. He requested the Board send ihim a registered letter
within three days, with a copy of the final inspection report
and a copy of the percolation permit. He reviewed the details
of his septic system installation, his attempts to resolve the
matter at the County level, whose responsibility it is that the
system does not operate correctly, etc. He stated that due to
his contacting the Acting County Administrator, the installer
of the drain field recently installed a french drain and a 20
foot pit in his front yard. He stated that he would like a
guarantee that these improvements to his drain field will work,
his front yard be put back the way it was and assurance that
all property in the County is inspected according to the Code.
He also referenced problems with a damper in his fireplace and
stated it was his feeling that the fireplace had not been
inspected properly by the Building Inspector's Office.
He stated he contacted Mr. Ramsey who came to his home and
expressed appreciation to him for his assistance in this
matter.
87-468
Mr. Daniel stated that Mr. Ramsey had monitored the situation
and inquired as to what staff had done to address Mr. and Mrs.
Cobb's situation.
Mr. Ramsey stated that the determination was made that the
Cobb's situation is a civil matter between the builder and the
Cobbs, but he felt that the County had an obligation to see if
the two issues could be negotiated. He stated the Health
Department had been contacted and the solution was determined
to be a french drain to the septic sys'tem. He stated that he
had personally gone to the Cobb's property and that the system
had been installed, that staff would continue to negotiate with
the builder to finish the job and that staff would send Mr.
Cobb the requested copies of the inspection reports and the
perk test. He stated that all County records indicate that the
septic system had been properly inspected. Mr. Cobb stated the
builder had not contacted him until recently and he will
continue to pursue the matter; however, he was concerned with
inspections required by the County.
Mr. Daniel stated that the Department Directors be instructed
to re-emphasize to their staff that every building inspection
must be in compliance with the Code.
11 .B.1.
STREET NAME CHANGES
Mr. Sale stated that with the construction of the Powhite
Parkway across Coalfield Road, which is going to be relocated
to the west, north of Lucks Lane, there are a number of
streets whose names which should be changed for public safety
reasons.
Ms. Coalter stated that the portion of Old Hundred Road between
Hull Street Road and Genito Road has twelve residences existing
and one being built. She stated she had contacted all but two
and that all are in agreement that Old Hundred Road's name not
be changed. She presented the Board with letters signed in
opposition to this action. She stated that Old Hundred Road
has historical significance and she briefly reviewed same. She
stated there was still a large portion of Old Hundred Road left
in the County although gradually parts of it have been renamed
Courthouse Road, Ironbridge Road, etc. She requested that the
Board give consideration to their request and let the remaining
portion of Old Hundred Road keep its n~e.
Mr. Dodd agreed that portions of Old Hundred Road have been
renamed in his area as well.
Mr. Applegate stated that there are presently two Old Hundred
Roads in the County and that to allow three Old Hundred Roads
would create problems for emergency or fire equipment
responding to calls and that he is not sure what could be done.
He stated that the issue should be looked at County-wide before
a decision is made. He further referenced historical
significance, cemetery and church locations, etc.
On motion of Mr. Applegate, seconded iby Mr. Dodd, the Board
deferred this request for street name changes of Coalfield Road
and Old Hundred Road due to the construction of Powhite
Parkway until July 8, 1987 to allow staff to review the street
name changes proposed on a County-wide basis.
Vote: Unanimous
9. DEFERRED ITEMS
9.o APPOINTMENTS TO YOUTH SERVICES COMMISSION
The Board generally agreed to defer nominations to the Youth
Services Commission for Bermuda and Dale Districts until
September 9, 1987 and Clover Hill District until July 8, 1987.
Vote: Unanimous
87-469
Mrs. Girone requested that the vacancy for Midlothian District
also be considered on July 8, 1987.
10. PUBLIC HRARINGS
ll.B.7. VDOT SECONDARY ROAD SIX YEAR PLAN UPDATE AND FY-88
SECONDARY ROAD IMPROVEMENT BUDGET
Mr. Sale stated this date and time had been advertised for a
public hearing to consider VDOT Secondary Road Six Year Plan
Update and FY-88 Secondary Road Improvement Budget.
Mr. McCracken stated that the funding obligations were the same
as far as federal programs which must be funded; the safety
programs, the bridge replacement projects, paving dirt roads,
etc. He stated in addition, maintaining the previous projects
established and addressing the projects that will relieve
traffic congestion in the County are high priorities. He
stated that the new Six Year Plan provides approximately $31
million for construction, but anticipates that the County will
need over $11 million in addition to fund all the projects
identified in the Plan. He stated that it is costing over $1
million per mile to reconstruct the two-lane road today and
over $2 1/2 million per mile to reconstruct a four-lane road.
He stated that the Plan contains funding for one traffic signal
each year and that some of the other recommended projects will
need signalization and will be funded out of those projects.
He stated the rural addition projects will be funded at the
same level as last year and that after the County-wide items,
are taken off there is approximately $4 1/2 million a year for
construction to go to various improvement projects. He
referred to a list of projects and construction schedule
attached to the Board papers. He stated that in addition to
this, specific incidental construction projects are also
included in the FY88 Budget. He stated that the Highway
Department's Six Year Plan priority numbers take into
consideration many factors which the County does not
necessarily agree reflect the County's priorities. He stated
the funding the Highway Department provides dictates the actual
priority and staff, therefore, had no recommended changes to
the Plan. He stated that Mr. Morrison and Mr. Reynolds of the
Virginia Department of Transportation were present to answer
questions.
Mr. Mayes inquired about Senate Bill 79 in relation to the
Plan. Mr. McCracken stated that Senate Bill 79 revenue was
approved by the General Assembly to accelerate the design of
some projects. He stated that this fiscal year as well as last
fiscal year, the funding from Senate Bill 79 was designated to
the Powhite Parkway which is $793,000 for this year. He stated
that the Bill is reviewed each year as to whether it will be
continued. He also stated that the Senate Bill 79 revenue had
been combined with the other revenue from the State and if the
Bill was approved next year, the revenue would be appropriated
by the Board and the Highway Department. He stated it would
not be until either next June or July before the funds would
actually be determined.
Mr. Daniel called attention to the funding received by the
County since 1976 and how it is still difficult for the County
to complete road projects.
Mr. Applegate inquired about traffic signals to be located at
the intersection of Courthouse Road and Providence Road and at
the intersection of Courthouse Road and Lucks Lane.
Mr. McCracken stated that the traffic signal at Courthouse Road
and Providence Road would be constructed as part of Powhite
87-470
Parkway and efforts are being made to accelerate this project
and the traffic signal at Courthouse Road and Lucks Lane would
probably be installed as part of the Lucks Lane project. He
stated staff is discussing with the Highway Department the
option of putting the signal in now, acknowledging that it
would require additional widening of Courthouse Road as well as
Lucks Lane.
Mr. Applegate inquired as to whether the Dell Drive ditch
would be part of the Turner Road project. Mr. McCracken stated
that at the present time this was under discussion.
Mr. Mayes expressed appreciation for the support he has
received from the Highway Department. He expressed concern for
Taylor Road, where the stump dump is operating, concerning the
trucks using the road and road conditions. Mr. McCracken
stated he would look into the matter.
Mr. Matt Farris stated his concerns were in regard to the
budget figures in the Six Year Plan and inquired if there were
any dollars for improvements to Belmont Road. He stated that
he would like to see improvements made to the curve and
repaying of that portion of the road. He mentioned concerns
about Belmont Road if Whitepine Road is extended, Belmont
Road's intersection with Route 288 and safety problems which
will occur. He also expressed concern for the construction of
Route 288 and its intersection with Five Forks. He stated that
the residents main concern is safety.
Mr. Daniel inquired as to whether any discretionary funding
could be used for Belmont Road and stated that he does not want
to see Belmont forgotten or used for through traffic for the
industrial sectors in that area.
There being no one else to speak, the public hearing was
closed.
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
approved the VDOT Secondary Road Six Year Plan and the FY-88
Secondary Road Improvement Budget. (A copy of which is filed
with the papers of this Board.)
Mr. Mayes inquired if there were any way to make some money
available for the improvements needed for Taylor Road. Mr.
McCracken stated that for the incidental projects for the FY-88
Budget, there is a proposal for a plant mix overlay for Taylor
Road to address the existing problems. Mr. Daniel inquired if
there would be some proposals identified for the improvements
for Belmont Road as well. Mr. McCracken stated that would be
considered with the Whitepine Extension project.
Vote: Unanimous
11. ~]EWBUSINE$S
ll.A. BUDGET DEPARTMENT ITEMS
ll.A.1. FISCAL YEAR 87 YEAR-END BUDGET ADJUSTMENTS
Mr. Stegmaier stated that each year transfers are made between
existing appropriations to balance the budget when money spent
was more or less than the budget when originally adopted.
Mr. Daniel inquired if the $590,150 titled Basic State Aid and
Impact Aid was the same $590,150 that was suggested last week
could not be spent for school buses. Mr. Stegmaier
acknowledged that it was the same money and explained what
financial measures could have been taken, the $1 million which
had not been appropriated to schools, etc.
87-471
He stated that the appropriation for the $590,150 for buses was
based on the assumption that the extra $1 million would also be
appropriated.
Mr. Daniel stated that if he had known that the school budget
was going to receive $590,150 in funds from someplace else, he
would have considered reducing the County appropriation portion
by an equal amount; therefore, not voting for a tax increase
for the sole purpose of giving the money to the schools because
it was needed. He stated that in absence of information, he
felt the School System had received too much money. Mr.
Stegmaier stated that the County was anticipating $1 million to
be turned back.
There was some discussion regarding the decrease
expenditures in the School System, student enrollment, etc.
in
Mr. Daniel stated that each year based on past performance of
the school budget, a certain percentage should be returned of
unspent money. He inquired what amount would not be spent out
of the 86-87 budget. Mr. Stegmaier stated that in some years
almost no money was returned and that in the past two to three
years about half million was returned and had been anticipated
for this year, although that amount had already been exceeded.
Mrs. Girone inquired as to the amounts that the school spent
and didn't spend and what the existing balance was. Mr.
Stegmaier stated the balance is approximately $1 million.
On motion of Mr. Applegate, seconded by Mr. Dodd, the Board
approved the year end budget adjustments for the County for
FY-87 in the amount of $231,700. (A copy of the detail is
filed with the papers of this Board.)
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved the year end budget adjustments for the School System
in the amount of $1,474,000 for FY-87. (A copy of the detail
is filed with the papers of this Board.)
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
approved carrying over the balance of funds in the Treasurer's
Office (up to $50,000) from the Treasurer's FY-87 budget to
cover funds for additional employees for FY-88 due to not
purchasing a mail machine in FY-87.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
increased appropriations by $56,552.04 and also approved
transfer by County Administration of $9,603.59 to close the
Powhite project.
Vote: Unanimous
ll.A.2 1987-88 APPROPRIATION RESOLUTION
On motion of the Board, it is hereby resolved that the
following amounts be appropriated to the designated funds and
accounts from the designated estimated revenue sources to
operate the County departments, other agencies, and non-
departmental accounts for fiscal year 1987-88:
General Fund
Estimated Revenue:
From Local Sources
General Property Taxes
$ 94,469,000
87-472
Other Local Taxes
Licenses, Permits
Fines & Forfeitures
Use of Money and Property
Service Charges
Recovered Costs
Miscellaneous
From Other Agencies
State, Federal & Other Localities
Transfers
School Capital Improvements Fund
County Capital Improvements Fund
Reserve For Debt
Anticipated Fund Balance 7/1/87
Total Revenue
Appropriations:
Board of Supervisors
Clerk to the Board
County Administrator's Office
Management Services Administration
Legislative & Volunteer Coordinator
Public Information
General Services
Data Processing
Accounting
Budget & Management
Human Resource Management
County Attorney
Internal Audit
Purchasing
Assessment of Property
Collection and Disbursement of Taxes
Circuit Court & Clerk's Office
District Courts & Magistrate
Commonwealth's Attorney
Police Department
Sheriff and Jail
Fire Department
Civil Defense
Emergency Medical Service
Safety
Communications Center
Animal Control
Human Services Administration
County Social Service Programs
Health Department
Mental Health & Mental Retardation
Juvenile Detention Home
Probation & Coroner
Community Development Administration
Economic Development
Planning Department
Transportation
Building Inspection
Engineering and Drainage
Solid Waste Service
Extension Service and Agricultural Fair
Elections
Maintenance of Buildings & Grounds
Self Insurance Fund
Street Lights
Road Improvements
Recreation and Parks
Library
Employee Welfare & Benefits
Non-Departmental
Capital Projects
Debt Service
Law Library
87-473
28,070,400
4,275,400
590,000
1,989,600
1,272,400
1,403,900
520,700
27,217,400
478,000
1,930,400
3,765,500
7,342,500
$ 173,325,200
$ 215,400
140,300
283,300
129,500
66,000
74,800
520,400
3,216,000
967,300
301,000
384,000
373,100
196,800
411,400
2,544,500
1,419,300
1,051,500
70,100
483,700
12,252,800
3,030,600
9,675,600
7,400
121,400
73,100
1,541,800
313,800
113,400
3,773,900
1,093,700
4,040,700
975,100
28,800
222,900
802,600
1,343,700
218,800
1,477,100
1,124,900
1,471,100
166,500
262,900
1,919,900
462,700
172,000
75,000
2,457,800
2,430,000
1,178,400
576,600
750,000
9,790,200
11,000
Transfers
School Debt Reserve
Fund Balance Available for
Appropriation 6/30/88
Total General Fund
School Operatin~ Fund
Estimated Revenues:
From Local Sources
From Other Agencies
State and Federal Government
Transfers
From the General Fund
Total Revenue
Appropriations
Administration
Instruction, Regular Day School
Pupil Transportation
Food Service
Operation and Maintenance of School Plan
Fixed Charges
Summer School
Adult Education
Other Educational Program
Debt Service
Capital Outlay
Total School Operating Fund
County Grant Fund
Estimated Revenue:
From the State & Federal Government
From the General Fund
Total Revenue
Appropriations:
Youth Services
Victim/Witness Assistance
Community Diversion
Litter Grant
Housing Grant
Total County Grant Fund
County CIP Fund
Estimated Revenue:
Bond Interest
Reserve, Powhite
Reserve, FY87 Interest
Total Revenue
86,624,300
2,186,500
Appropriations:
Transfer to County General Fund
Total County CIP Fund
School CIP Fund
Estimated Revenue:
Reserve, FY87 Interest
Bond Interest
Total Revenue
Appropriations:
Transfer to County General Fund
Total School CIP Fund
Estimated Revenue:
Sales
County Vehicle Maintenance
7,709,800
$ 173,325,200
87-474
$ 6,025,645
67,511,955
84,984,000
$ 158,521,600
$ 2,016,170
85,670,430
4,836,100
5,903,310
15,247,140
26,684,470
443,830
165,800
2,021,330
13,550,300
1,982,720
$ 158,521,600
$ 604,600
20,900
$ 625,500
$ 35,200
39,700
420,700
12,500
117,400
$ 625,500
$ 1,072,400
391,400
466,600
$ 1,930,400
$ 1,930,400
$ 1,930,400
431,300
46,700
478,000
478,000
478,000
~,432,200
Transfer from General Fund
Fund Balance 7/1/87
Total Revenue
Appropriations:
County Garage & Motor Pool
Two-Way Radio
Total County Vehicle Maintenance
Risk Management Fund
Estimated Revenue:
Service charges
Transfer from General Fund
Fund Balance 7/1/87
Total Revenue
Appropriations:
Risk Management Operations
Fund Balance 6/30/88
Total Risk Management Fund
County Airport Fund
Estimated Revenue:
Sales
Use of Money and Property
Transfer from General Fund
Total Revenue
Appropriations:
Airport
Total County Airport Fund
County Nursing Home Fund
Estimated Revenue:
Patient Care Services
Transfer from General Fund
Fund Balance 7/1/87
Total Revenue
Appropriations:
Nursing Home
Total County Nursing Home Fund
Water Fund
Estimated Revenue:
Water Service Charges
Interest Earned
Sale of Service & Supplies
Reimbursements
Other Revenue
Fund Balance 7/1/87
Total Revenue
Appropriations:
Water Operating & Improvement
Water Debt
Central Stores
Transfer to Capital Projects
Anticipated Fund Balance 6/30/88
Total Water Operating Fund
Sewer Fund
Estimated Revenue: Interest Earned
Sewer Service Charges
Sewer Connection Fees
Other Revenue
Anticipated Fund Balance 7/1/87
Total Revenue
87-475
$
$
$
$
$
$
$
19,000
124,500
2,575,700
2,258,000
317,700
2,575,700
1,776,600
462,700
1,150,000
3,389,300
1,776,600
1,612,700
3,389,300
801,400
210,800
60,700
1,072,900
1,072,900
1,072,900
4,216,400
539,700
119,200
4,875,300
4,875,300
4,875,300
12,260,000
505,000
468,000
216,600
372,000
5,989,500
$ 19,811,100
8,442,800
1,603,100
521,400
9,243,800
$ 19,811,100
1,475,000
9,535,000
8,575,000
996,800
16,041,500
$ 36,623,300
Appropriations:
Sewer Operating & Improvement
Sewer Debt
Transfer to Capital Projects
Fund Balance 6/30/88
Total Sewer Fund
$ 6,789,000
5,436,700
5,384,600
19,013,000
$ 36,623,300
Utility Capital Projects
Estimated Revenue:
Transfers:
Sewer Fund Surplus
Total Revenue
$ 5,384,600
$ 5,384,600
Appropriations:
Capital Improvements
Total Utility Capital Projects
$ 5,384,600
$ 5,384,600
Be it further resolved:
That the County Administrator may authorize the transfer of any
unencumbered balance or portion thereof from one classification
of expenditure to another within the same department or agency.
That the County Administrator may transfer up to $10,000 from
the unencumbered balance of the appropriation of one department
or agency to another department or agency, including the
contingency account encompassed in the Non-Departmental
appropriation. No more than one transfer may be made for the
same item causing the need for a transfer.
That the County Administrator may increase appropriations for
the following items of non-budgeted revenue that may occur
during the fiscal year.
Se
be
Insurance recoveries received for damage to County
vehicles or other property for which County funds
have been expended to make repairs.
Refunds or reimbursements made to the C6unty for
which the County has expended funds directly related
to that refund or reimbursement.
Any revenue source not to exceed $10,000.
That all outstanding encumbrances, both operating and capital,
at June 30, 1987 are reappropriated to the 1987-88 fiscal year
to the same department and account for which they are
encumbered in the previous year.
That appropriations designated for capital projects will not
lapse at the end of the fiscal year but shall remain appropri-
ations until the completion of the project or until the Board
of Supervisors, by appropriate resolution, changes or
eliminates the appropriation. Upon completion of a capital
project, staff is authorized to close out the project and
transfer to the funding source any remaining balances. This
section applies to appropriations for Capital Projects at June
30, 1987 and appropriations in the 1987-88 budget.
That the approval by the Board of Supervisors of any grant of
funds to the County constitutes the appropriation of both the
revenue to be received from the grant and the County's
expenditure required by the terms of the grant, if any. And
further that the appropriation of grant funds will not lapse at
the end of the fiscal year, but shall remain appropriated until
completion of the project or until the Board of Supervisors, by
appropriate resolution, changes or eliminates the
appropriation. Upon completion of a grant project, staff is
authorized to close out the grant and transfer back to the
funding source any remaining balances. This applies to
appropriations for grants outstanding at June 30, 1987 and
appropriations in the 1987-88 budget.
At the close of the fiscal year, all unencumbered
appropriations for budget items other than Capital Projects,
87-476
grants, and donations restricted to specific purposes shall
revert to the Fund Balance Available for Appropriation of the
fund in which they are included.
That the County Administrator may appropriate both revenue and
expenditure for donations made by citizens or citizen groups in
support of County programs and that any remaining unencumbered
balance of a restricted donation at the end of the fiscal year
will be reappropriated into the subsequent fiscal year.
That Accounting is authorized to make transfers to the various
funds for which there are transfers budgeted. They shall
transfer funds only as needed up to amounts budgeted, or in
accordance with any existing bond resolutions that specify the
manner in which transfers are to be made.
That the Treasurer may advance monies to and from the various
funds of the County to allow maximum cash flow efficiency. The
advances must not violate county bond covenants or other legal
restrictions that would prohibit an advance.
That the County Administrator is authorized to make
expenditures from the following Trust & Agency Funds for the
specified reasons for which the funds were established. In no
case shall the expenditure exceed the available balance in the
fund:
Nursing Home Patient's Fund
M. W. Burnett Employee Award Fund
Special Welfare Fund
T. F. Jeffress Memorial Fund
Insurance Fund
That the County Administrator may transfer any amount of the
Insurance Reserve funds to departments as needed and to the
Risk Management Department for use to hire additional personnel
in order to maintain the Insurance Fund.
That the County Administrator may transfer any amount of the
Salary Adjustment funds to departments as needed for
pay-for-performance costs in 1987-88.
Vote: Unanimous
ll.A.3. RESOLUTION AUTHORIZING VIRGINIA PUBLIC SCHOOL
AUTHORITY FINANCING
Mr. Stegmaier stated that the VPSA financing is a result of
action taken by the 1987 General Assembly which placed a number
of previously approved literary loan projects on an indefinite
waiting list but granted localities the option of issuing bonds
through the Virginia Public School Authority to finance those
same projects. He stated the General Assembly also authorized
the expenditure of funds to the localities to make up the
difference in the interest rate cost between literary loans and
VPSA bonds.
Mrs. Girone inquired as to the difference in interest rates.
Mr. Stegmaier stated that VPSA has indicated that their
interest rate in September will be below 8% with the interest
rate on the literary loans being approximately 4%, having
authorization to reimburse the County for the difference in the
interest rates up to a rate of 6 1/2%. Mr. Daniel inquired as
to who absorbs the difference in interest rates. Mr.
Stegmaier stated that the County absorbs the difference.
There was considerable discussion regarding the projects, which
were complete and which were under contract, who should absorb
the interest and debt, advancing monies from bond proceeds, etc.
Mr. Micas stated the actual bond resolution will have to be
approved by the Board later. Mr. Applegate indicated he would
have to know where the debt service funds would come from prior
to approving the resolution. Mrs. Girone requested a list of
87-477
projects that may not have contracts to possibly reduce the
funding amount. Mr. Daniel stated the School System should
determine what interest costs will be, that these costs should
be on the School CIP and they will have to assess priorities,
etc. There was some discussion regarding tabling the issue;
however, it was indicated action should be take prior to July
1, 1987. Mr. Micas stated the School System may not have
authority to let contracts as there is not funding authorized
and it could be in violation currently. He indicated again
that formal action would have to come before the Board.
On motion of Mrs. Girone, seconded by Mr. Daniel, the Board
adopted the following resolution:
The Board of Supervisors of Chesterfield County, Virginia
hereby requests the issuance and sale to the Virginia Public
School Authority of $22,850,000 principal amount of the
Literary Loans previously approved, and requested but placed on
a waiting list for an indefinite period through the action of
the 1987 session of the General Assembly. Such bonds shall be
authorized and issued pursuant to the Public Finance Act, Title
15.1, Chapter 5, Section 15.1-170 et seq., of the Virginia Code
and shall be purchased by the Authority pursuant to Virginia
Code Section 22.1-166 with the proceeds of sale of bonds to be
issued by the Authority pursuant to Virginia Code Section
22.1-167.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Daniel, the Board
adopted the following resolution:
A RESOLUTION AUTHORIZING AND PROVIDING FOR
THE ISSUANCE, SALE AND DELIVERY OF
$22,850,000 PRINCIPAL AMOUNT OF GENERAL
OBLIGATION SCHOOL BONDS, SERIES OF 1987, OF
THE COUNTY OF CHESTERFIELD, VIRGINIA; AND
PROVIDING FOR THE SALE OF SUCH BONDS TO THE
VIRGINIA PUBLIC SCHOOL AUTHORITY
BE IT RESOLVED by the Board of Supervisors of the
County of Chesterfield, Virginia (the "County"):
1. Pursuant to Section 15.1-189 of the Code of
Virginia, 1950, as amended (the "Virginia Code"), the School
Board of the County at its regular meeting on June 10, 1987
adopted a resolution requesting the Board of Supervisors of the
County (the "Board") to authorize the issuance and sale to the
Virginia Public School Authority (the "Authority") of
twenty-two million eight hundred fifty thousand dollars
($22,850,000) aggregate principal amount of general obligation
bonds of the County, such bonds to be authorized and issued
pursuant to the Public Finance Act, Title 15.1, Chapter 5,
Section 15.1-170 et seq., of the Virginia Code and purchased by
the Authority pursuant to Virginia Code Section 22.1-166 with
the proceeds of sale of bonds to be issued by the Authority
pursuant to Virginia Code Section 22.1-167. This Board deems
it advisable and in the best interests of the County to
authorize and provide at this time for issuance, sale and
delivery of such bonds.
2. For the purpose of financing the costs of school
improvements of and for the County, there are hereby authorized
to be issued, sold and delivered an issue of twenty-two million
eight hundred fifty thousand dollars ($22,850,000) principal
amount of general obligation bonds of the County to be
designated and known as "General Obligation School Bonds,
Series of 1987" (hereinafter referred to as the "Bonds"). All
such Bonds shall be issued in fully registered form and shall
87-478
be in such denomination or denominations as shall be determined
by the County Administrator. The bonds shall be numbered from
R-1 upwards in order of issuance. The Bonds shall mature on
such dates and in such principal amounts and shall bear
interest at such rate or rates as shall be determined by the
County Administrator and shall bear interest at such rate or
rates as shall be determined by the County Administrator, such
interest to be payable on a date which is not more than twelve
(12) months from the date of the bonds and semi-annually
thereafter. The County Administrator is authorized, without
further action by this Board, to sell the Bonds to the
Authority at a price equal to not less than ninety-seven
percent (97%) of the principal amount thereof, plus the
interest accrued thereon from the date thereof to the date of
the delivery thereof and payment therefor, and at a "True" or
"Canadian" interest cost of not in excess of nine percent
(9.00%), and to determine, in accordance with and subject to
the provisions of this resolution: the date or dates of the
Bonds; the interest payment dates thereof; the maturity dates
thereof, provided that the final maturity of the Bonds shall be
not later than twenty-five (25) years from the date the Bonds
are issued under this resolution; the amount of principal
maturing on each maturity date; the place or places of payment
thereof and the registrar or registrars and the paying agent or
paying agents therefor; and whether or not the Bonds shall be
subject to redemption prior to their stated maturity or
maturities and if subject to such redemption, the premiums, if
any, payable upon such redemption and the respective periods in
which such premiums are payable (provided that no redemption
premium shall exceed 5% of the principal amount of any Bond).
3. The Bonds shall be executed, for and on behalf of
the County, by the manual or facsimile signature of the
Chairman of this Board, and shall have an impression of the
corporate seal of this Board or a facsimile thereof affixed
thereto or imprinted thereon, attested by the manual or
facsimile signature of the Clerk of this Board.
The County Administrator shall direct the registrar
for the Bonds (the "Registrar"), to authenticate such Bonds and
no such Bond shall be valid or obligatory for any purpose
unless and until the certificate of authentication endorsed on
each Bond shall have been manually executed by the Registrar.
Upon the authentication of any Bonds the Registrar shall insert
in the certificate of authentication the date as of which such
Bonds are authenticated, such date to be the date upon which
such Bond is actually authenticated if the date of such actual
authentication is an interest payment date or if such Bond is
actually authenticated prior to the first date upon which
interest is payable upon the Bonds, or to be the interest
payment date next preceding the date upon which the Bond is
actually authenticated if such Bond is not actually
authenticated upon an interest payment date.
The execution and authentication of the Bonds in the
manner above set forth is adopted as a due and sufficient
authentication of the Bonds.
4. The principal of and premium on the Bonds shall
be payable in such coin or currency of the United States of
America as at the respective dates of payment thereof is legal
tender for public and private debts at the place or places of
payment and through the paying agent or paying agents for the
Bonds determined by the County Administrator in accordance with
paragraph 2. Interest on the Bonds shall be payable by check
or draft mailed by the Registrar to the registered owners of
the Bonds at their respective addresses as such addresses
appear on the books of registry kept pursuant to paragraph 6
hereof.
5. The full faith and credit of the County shall be
and is irrevocably pledged to the punctual payment of the
principal of and interest on the Bonds as the same become due.
87-479
There shall be levied and collected annually, at the same time
and in the same manner as other taxes are assessed, levied and
collected, ad valorem taxes upon all property subject to
taxation by the County, without limitation as to rate or
amount, sufficient to provide for the payment of the principal
of and interest on the Bonds as the same respectively become
due and payable.
6. At all times during which any Bond remains
outstanding and unpaid, the Registrar shall keep or cause to be
kept at the office of the Registrar books of registry for the
registration, exchange and transfer of the Bonds. Upon
presentation at the office of the Registrar for such purpose
the Registrar, under such reasonable regulations as it may
prescribe, shall register, exchange, transfer, or cause to be
registered, exchanged or transferred, on the books of registry
the Bonds as herein set forth.
Any Bond may be exchanged at the office of the
Registrar for a like aggregate principal amount of such Bonds
in other authorized principal amounts of the same interest rate
and maturity.
Any Bond may, in accordance with its terms, be
transferred upon the books of registry by the person in whose
name it is registered, in person or by his duly authorized
agent, upon surrender of such Bond to the Registrar for
cancellation, accompanied by a written instrument of transfer
duly executed by the registered owner in person or his duly
authorized agent, in form satisfactory to the Registrar.
Ail transfers or exchanges pursuant to this paragraph
shall be made without expense to the holder of such Bonds,
except as otherwise herein provided, and except that the
Registrar shall require the payment by the holder of the Bond
requesting such transfer or exchange of any tax or other
governmental charges required to be paid with respect to such
transfer or exchange. All Bonds surrendered pursuant to this
paragraph shall be cancelled.
7. The Bonds shall be in substantially the form set
forth below, with such modifications as shall be approved by
the County Administrator in connection with the sale thereof:
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
COUNTY OF CHESTERFIELD
GENERAL OBLIGATION SCHOOL BOND
SERIES OF 1987
REGISTERED
REGISTERED
No. R- $
INTEREST MATURITY DATE OF
RATE : DATE: ORIGINAL ISSUE:
REGISTERED OWNER:
PRINCIPAL AMOUNT:
The County of Chesterfield (hereinafter referred to
as the "County"), a political subdivision of the Commonwealth
of Virginia, for value received, hereby promises to pay to the
registered owner of this Bond specified above (the "Registered
Owner"), or registered assigns, on the Maturity Date specified
above, the Principal Amount specified above (unless this Bond
87-480
shall have been duly called for previous redemption and payment
of the redemption price shall have been made or provided for),
upon presentation and surrender of this Bond at the principal
office of the in ,
Virginia, as Registrar (hereinafter referred to as the
"Registrar"), and to pay interest on such Principal Amount from
the date of authentication hereof at the Interest Rate per
annum specified above, such interest being payable on
, and semiannually on each and
thereafter until the payment of such Principal
Amount, by check or draft mailed by the Registrar to the person
in whose name this Bond is registered on the books of registry
kept and maintained by the Registrar as of the close of
business on the last business day of the calendar month next
preceding each interest payment date.
Both principal of and interest on this Bond are
payable in such coin or currency of the United States of
America as at the respective dates of payment is legal tender
for public and private debts.
This Bond is one of a duly authorized issue of Bonds
(herein referred to as the "Bonds") of the aggregate principal
amount of Twenty-Two Million Eight Hundred Fifty Thousand
Dollars ($22,850,000) and is issued for the purpose of
financing the costs of a school improvements of and for the
County, under and pursuant to and in full compliance with the
Constitution and statutes of the Commonwealth of Virginia,
including Chapter 5 of Title 15.1 of the Code of Virginia 1950,
as amended (the same being the Public Finance Act), and a
resolution duly adopted on June 24, 1987 by the Board of
Supervisors of the County under such Chapter 5.
The full faith and credit of the County are hereby
irrevocably pledged to the payment of the principal of and
interest on this Bond as the same become due.
The Bonds of the series of which this Bond is one
maturing on or before are not subject
to redemption prior to their stated maturities. The Bonds of
the series of which this Bond is one maturing after
are subject to redemption at the option of the
County prior to their stated maturities in whole on any date
not earlier than , or in part from time
to time on any interest payment date not earlier than
, upon payment of the principal amount of
the Bonds or the principal amount thereof to be redeemed,
together with the interest accrued thereon to the date fixed
for redemption, plus a premium of [INSERT APPLICABLE REDEMPTION
PREMIUM]. In the event less than all of the Bonds of a given
maturity are called for redemption, the particular Bonds or
portions thereof in installments of $ to be redeemed
shall be selected by the Registrar by lot.
If this Bond or any portion of the principal amount
hereof shall be called for redemption, notice of the redemption
hereof, specifying the date and number of this Bond, the date
and place or places fixed for its redemption, the premium, if
any, payable upon such redemption, and if less than the entire
principal amount of this Bond is to be redeemed, that this Bond
must be surrendered in exchange for the principal amount hereof
to be redeemed and the issuance of a new Bond equalling in
principal amount that portion of the principal amount hereof
not redeemed, shall be mailed not less than ( )
days prior to the date fixed for redemption by first class
mail, postage prepaid, to the Registered Owner of this Bond at
his address as it appears on the books of registry maintained
by the Registrar. When notice of redemption of this Bond (or
the portion hereof to be redeemed) shall have been given as
aforesaid, and payment of the principal amount of this Bond (or
the portion of the principal amount hereof to be redeemed) and
of the accrued interest and premium, if any, payable upon such
redemption shall have been duly made or provided for, interest
hereon shall cease from and after the date so specified for the
redemption hereof.
87-481
Subject to the limitations and upon payment of the
charges, if any, provided in the proceedings authorizing the
Bonds of the series of which this Bond lis one, this Bond may be
exchanged at the principal office of the Registrar for a like
aggregate principal amount of Bonds of other authorized
principal amounts and of the series of which this Bond is one.
This Bond is transferable by the Registered Owner hereof, in
person or by his attorney duly authorized in writing, at the
principal office of the Registrar but only in the manner,
subject to the limitations and upon payment of the charges, if
any, provided in the proceedings authorizing the Bonds of the
series of which this Bond is one, and upon the surrender hereof
for cancellation. Upon such transfer a new Bond or Bonds of
authorized denominations and of the same aggregate principal
amount of the series of which this Bond is one will be issued
to the transferee in exchange hereof.
This Bond shall not be valid or obligatory unless the
certificate of authentication hereon shall have been manually
signed by the Registrar.
It is hereby certified, recited and declared that all
acts, conditions and things required to have happened to exist
and to have been performed precedent to and in the issuance of
this Bond and the issue of which it is a part do exist, have
happened and have been performed in regular and due time,
form and manner as required by law, and that the Bonds of the
issue of which this Bond is a part do not exceed any
constitutional or statutory limitation of indebtedness.
IN WITNESS WHEREOF, the County, by its Board of
Supervisors, has caused this Bond to be executed by the manual
or facsimile signature of the Chairman of such Board; a manual
impression of the corporate seal of such Board or a facsimile
thereof to be affixed hereto or imprinted hereon, attested by
the manual or facsimile signature of the Clerk of such Board;
and this Bond to be dated as of , 1987.
[SEAL]
Attest:
Clerk of the Board of
Supervisors
Chairman of the Board of
Supervisors
CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds delivered pursuant to
the within-mentioned proceedings.
Dated:
, as Registrar
ASSIGNMENT
For value received, the undersigned hereby sells,
assigns and transfers unto the
within-mentioned Bond of County of Chesterfield, Virginia, and
hereby irrevocably constitutes and appoints
, Agent, to transfer the same on
the books of registry in the office of the Registrar, with full
power of substitution in the premises.
Dated:
Registered Owner
Signature Guarantee:
87-482
NOTE:
The signature to this assignment must correspond
with the name as written on the face of the
within Bond in every particular, without
alteration, enlargement or any change
whatsoever.
8. The Chairman and Clerk of this Board, the County
Administrator, the County Treasurer and other appropriate
officers, employees and agents of the County are hereby
authorized and directed to take all such action and to execute
such instruments as shall be deemed by them to be necessary or
appropriate to effect the printing, execution and issuance of
the Bond and the delivery of the Bonds to the Authority in
accordance with the terms of this resolution upon receipt of
the purchase price therefor, and for the proper application and
use of the proceeds of such sale. Any actions authorized
herein or contemplated hereby may be taken by the Acting County
Administrator in the event no County Administrator is then in
office. It is contemplated by this Board that this resolution
shall be full and complete authority for the issuance, sale and
delivery of the Bonds and that no further action by this Board
shall be required in connection with such issuance, sale and
delivery.
9. Ail actions and proceedings heretofore taken by
this Board, the County Administrator and the other officers,
employees, agents and attorneys of the County in connection
with the authorization, issuance and sale of the Bonds, are
hereby ratified, confirmed and approved.
10. The County covenants and agrees to comply with
the provisions of Sections 103 and 141-150 of the Internal
Revenue Code of 1986, as amended, and the applicable Treasury
Regulations promulgated thereunder so long as any Bond is
outstanding.
11. The proceeds of the sale of the Bonds shall be
applied, at the direction of the School Board of the County, to
the payment of the cost of school improvements of and for the
County.
12. The County Attorney is authorized and directed
to file a copy of this resolution, certified by the Clerk of
this Board to be a true and correct copy hereof, with the
Circuit Court of the County. The Clerk of this Board is
authorized and directed to arrange for the publication once
within ten (10) days of the date of such filing a notice of the
adoption of this resolution in a newspaper of general
circulation in the County, all in accordance with Virginia Code
Section 15.1-199. Such notice shall be in substantially the
following form:
"LEGAL NOTICE
Notice is hereby given pursuant to Section 15.1-199
of the Code of Virginia, 1950, as amended, that the Board of
Supervisors of the County of Chesterfield, Virginia, adopted on
June 24, 1987 a resolution authorizing the issuance of
$22,850,000 principal amount of General Obligation School
Bonds, Series of 1987, of such County. The proceeds of the
sale of such Bonds shall be applied to the payment of the cost
of school improvements of and for the County.
COUNTY OF CHESTERFIELD, VIRGINIA
By:
Clerk of the Board of Supervisors"
87-483
13. If any section, paragraph, clause or provision
of this resolution shall be held invalid or unenforceable for
any reason, the invalidity or unenforceability of such section,
paragraph, clause or provision shall not affect any of the
remaining portions of this resolution.
14. Ail resolutions and proceedings in conflict
herewith are, to the extent of such conflict, repealed.
15.
adoption.
This resolution shall take effect upon its
Vote: Unanimous
The Board requested staff to prepare a paper indicating the
circumstances of the sale and how interest will be used, etc.
ll.B. COMMUNITY DEVELOPMENT ITEMS
ll.B.2. STREET LIGHT INSTALLATION COST APPROVAL
On motion of Mr. Dodd, seconded by Mr. Applegate, the Board
approved the street light installation cost of $787 for the
intersection of Loren Drive and Enon Church Road with funds to
be expended from the Bermuda District Street Light Funds.
Vote: Unanimous
ll.B.3.
STREET LIGHT REQUEST
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
approved the installation of a street light at the intersection
of Bayham Road and Old Bon Air Road with any associated costs
to be expended from the Midlothian District Street Light Funds.
Vote: Unanimous
ll.B.4. CHANGES IN THE STATE SECONDARY SYSTEM FOR
PORTIONS OF BEULAH AND HOPKINS ROADS
Mr. Sale explained that a similar resolution adopted on April
22, 1987 included a condition conveying the abandoned property
to the Beulah United Methodist Church which condition cannot
legally be met. He stated another resolution, without the
condition, should be adopted.
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
adopted the following resolution:
Whereas, Hopkins Road, Route 637, from 0.14 mile south of
Beulah Road, Route 641, to 0.09 mile north of the south
intersection with Beulah Road, Route 641 and Beulah Road, Route
641 from 0.08 mile west of Hopkins Road, Route 637, to 0.02
mile east of Hopkins Road, Route 637, have been altered, and
new roads have been constructed and approved by the State
Highway Commissioner, which new roads serve the same citizens
as the road so altered; and
Whereas, certain sections of these new roads follow new
locations, due to the relocation and construction on Hopkins
Road, Route 637, State Project 0637-020-237, M-502.
Now, therefore be it resolved, that Beulah Road, Route 641, of
the old location from 0.01 mile east of Hopkins Road, Route
637, to 0.05 mile east of Hopkins Road, Route 637, a total
distance of 0.04 mile, be and the same hereby is, abandoned as
a public road pursuant to Section 33.1-155 of the Code of
Virginia of 1976, as amended.
And further, that the State Highway Commission be requested to
take %he necessary action to discontinue Beulah Road, Route
641, of the old location, 0.08 mile west of Hopkins Road, Route
637, and Beulah Road, Route 641 of the old location, from
87-484
Hopkins Road, Route 637 to 0.01 mile east of Hopkins Road,
Route 637 and Beulah Road, Route 641, from 0.05 mile east of
Hopkins Road, Route 637, to 0.21 mile east of Hopkins Road,
Route 637, and Hopkins Road, Route 637, of the old location,
from 0.15 mile south of the west intersection of Beulah Road,
Route 641, to 0.09 mile north of the west intersection of
Beulah Road, Route 641, a total distance of 0.49 mile, as a
part of the secondary road system of State Highways as provided
in Section 33.1-150 of the Code of Virginia of 1976, as
amended.
And further, that Hopkins Road, Route 637, of the new location,
from 0.11 mile south of Beulah Road, Route 641, to 0.11 mile
north of Beulah Road, Rout 641, and Beulah Road, Route 641 from
0.06 mile west of Hopkins Road, Route 637, to 0.23 mile east of
Hopkins Road, Route 637, a total distance of 0.51 mile be and
hereby is added to the secondary system of the State Highways,
pursuant to Section 33.1-229 of the Code of Virginia of 1976,
as amended.
Vote: Unanimous
ll.B.5. FINAL DESIGN TO SECOND ACCESS TO AIRPORT INDUSTRIAl.
PARK
Mr. Sale stated that in order to provide a second access to the
Airport Industrial Park, Reycan Road will be severed due to the
construction of Route 288. He stated that the Board had
previously authorized and appropriated funds for and to
consider various options for a second access. He stated six
alternatives were offered which he explained in detail with
regard to cost and right-of-way and stated staff recommended
extending Whitepine Road to Belmont Road.
Mrs. Girone inquired as to the wetlands. Mr. Sale stated the
engineer would investigate this as part of the final design.
Mrs. Girone inquired as to future development, right-of-way
costs and sharing of the cost of extension of the road by other
property owners as it will increase their property values. Mr.
Sale stated that most of the land is private, and not publicly
held and that the County is trying to negotiate contributions
on the rights-of-way. There was discussion as to the
comparison of costs for the design of the routes recommended,
the impact on the residents, the impact on existing companies
in the Park, etc.
Mr. Daniel expressed concerns that assurances be made that
Belmont Road not be used as a major arterial or thoroughfare
and stated that public hearings should be held even though not
required to receive public input.
The Board deferred consideration of a final design for a second
access to the Airport Industrial Park until staff could provide
additional information.
ll.B.6. TO CONSIDER AN R-88 RESIDENTIAL DISTRICT
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
set the date of September 9, 1987 at 7:00 p.m. for a public
hearing to consider an ordinance relating to Residential R-88
Zoning Districts.
Vote: Unanimous
ll.B.8. REQUEST PLANNING COMMISSION TO INITIATE AMENDMENT TO
THE NORTHERN AREA PLAN
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
requested the Planning Commission to initiate the Plan revision
process and recommend appropriate amendments to the Northern
Area Plan to redefine planned land uses in the area around
Alverser Drive and Old Buckingham Road.
Vote: Unanimous
87-485
ll.C. SET PUBLIC HEARING TO CONSIDER ADOPTION OF ORDINANCE
AMENDING CHAPTER 19 OF THE CODE OF THE COUNTY OF
CHESTERFIELD, 1978, AS AMENDED RELATING TO THE
OPERATION OF TAXICABS AND OTHER FOR-HIRE VEHICLES
Mr. Micas stated that Henrico, Richmond and the Airport
Commission have been working to develop a comprehensive taxicab
ordinance to improve the quality of taxicab service and to
protect the consumer.
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
set the date of July 22, 1987 at 9:00 a.m. to consider adoption
of an ordinance amending Chapter 19 of the Code of the County
of Chesterfield, 1978, as amended relating to the operation of
taxicabs and other for-hire vehicles.
Vote: Unanimous
11 .D.
AWARD CONTRACT FOR THE FIRE MAINTENANCE STORAGE
ADDITION.
On motion of Mr. Dodd, seconded by Mr. Applegate, the Board
awarded the contract for the Fire maintenance storage addition
to Kenbridge Building Systems, the low bidder, in the amount of
$23,900. It is noted funding is available from the Fire
Department's Maintenance Account and the General Services
Capital Improvement Account.
Vote: Unanimous
11 .E.
BOARD OF SUPERVISORS COMPENSATION FOR 1988-1991
On motion of Mr. Dodd, seconded by Mr. Daniel, the Board
approved compensation for the Chesterfield County Board of
Supervisors for 1988-91 with a base salary of $18,000, Chairman
supplement of $3,000, Vice Chairman supplement of $1,500;
representatives to the Colonial Heights Social Services Board,
$600; Capital Region Airport Commission, $2,800; Crater and
Richmond Regional Planning District Commissions, $2,400 and
Chesterfield County Planning Commission, $6,000.
Vote: Unanimous
Mr. Mayes suggested payment be made in the form of expenses.
Mr. Daniel stated most payments are made in sums which is up
front and can be easily accounted for to the public. Mr. Micas
stated a portion can be designated as expenses effective
January 1, 1988.
11 .F.
ll.F.1.
APPOINTMENTS
RICHMOND REGIONAL SOLID WASTE TASK FORCE APPOINTMENTS
Mr. Howell stated staff has been meeting informally with the
Richmond Regional Planning District Commission pertaining to
regional efforts for solid waste disposal as well as with the
Crater Planning District Commission. He stated that the
Richmond Regional Planning District Commission has requested
Chesterfield formally appoint two representatives to the
Richmond Regional Solid Waste Task Force, one being an elected
member and one member being a Department Director.
Mr. Daniel stated that he would like to see regional
cooperation on this issue including both Richmond Regional and
Crater Planning District Commissions as the County is involved
in both.
Mr. Applegate inquired if Richmond Regional Planning District
Commission had invited the other jurisdictions to join in these
efforts.
87-486
Mr. Kevin Burns stated that Amelia and Cumberland Counties were
invited and have agreed to informally invite a representative
from the Southside Study effort to informally participate in
the deliberations. He stated that Mr. Hartman had recently
informed him that there is some carryover money from the
original local contributions appropriated toward their initial
study effort and that if the Richmond Regional Planning
District Commission would like to invite their more formalized
participation, he would be prepared to recommend that they make
some contribution to include their six jurisdictions into the
study effort that would proceed in the Richmond Regional Task
Force effort.
The Board agreed with Mr. Daniel that this issue should be
handled in the same manner as the Regional Port so as to
prevent fragmentation of efforts.
Mrs. Girone inquired if the Appomattox River Water Authority
had already done a study. Mr. Burns stated that an initial
feasibility study was done to come up with projected tipping
fees that have been discussed with the County Administrations
for the six jurisdictions in the Appomattox River Water
Authority area plus Hopewell. He stated that he felt it was
advantageous to have them formally in the program as it
proceeds in order that the final cost figures are comparable.
He stated that one of the differences in the study effort was
that transportation costs have not been directly factored into
the tipping fees cost in the Appomattox River Water Authority's
initial study and that point is specifically an objective of
the study in the Richmond Regional Planning District Commission
effort.
Mr. Burns stated that it was not a problem and that the
Authority has already done their study. Mrs. Girone stated
that the study did not include transportation costs. Mr. Burns
stated that was correct.
After further discussion, on motion of the Board,
resolved that the following resolution be adopted:
it was
Be it resolved that the Chesterfield County Board of
Supervisors request that the Richmond Regional Planning
District Commission and the Crater Planning District Commission
combine for a solid waste management/waste-to-energy study to
be a central facility for the Central Virginia area be combined
into an overall study encompassing those jurisdictions that are
pursuing alternatives to landfilling and other solid waste
disposal methods on a regional basis.
Vote: Unanimous
On motion of Mr. Mayes, seconded by Mr. Applegate, the Board
nominated Mr. Jesse J. Mayes and Mr. Lane B. Ramsey to the
Richmond Regional Solid Waste Task Force representing
Chesterfield County.
Vote: Unanimous
Mr. Daniel excused himself from the meeting.
ll.F.2. JAMES RIVER CERTIFIED DEVELOPMENT CORPORATION
On motion of Mr. Dodd, seconded by Mr. Applegate, the Board
nominated Mr. Harry G. Daniel; Mr. Stanley R. Balderson, Jr.;
Mr. H. Carter Myers; Ms. Ann Anderson; Mr. Bruce L. Powell and
Ms. Irene Wright to the James River Certified Development
Corporation whose formal appointments will be made on July 8,
1987.
Ayes: Mr. Mayes, Mr. Applegate, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel.
87-487
ll.F.3. BICENTENNIAL COMMISSION
Mr. Micas stated that the Board needed to accept the
resignation of Mrs. Michael W. Foster and appoint Mrs.
Elizabeth Welchons, Federation of Women Clubs, to the
Bicentennial Commission.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board
accepted the resignation of Mrs. Michael W. Foster and
suspended its rules to allow nomination and appointment
simultaneously of Mrs. Elizabeth Welchons, representing the
Federation of Women's Clubs, to the Bicentennial Commission.
Ayes: Mr. Mayes, Mr. Applegate, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel.
11 .G.
CONSENT ITEMS
II.G.I. STATE ROAD ACCEPTANCE
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Gamecock Road in North Hundred, Section "B"
Phase 1, Midlothian District.
Upon consideration whereof, and on motion of Mrs. Girone,
seconded by Mr. Applegate, it is resolved that Gamecock Road in
North Hundred, Section "B" Phase 1, Midlothian District, be and
it hereby is established as a public road.
And be it further resolved, that the Virginia Department of
Transportation, be and it hereby is requested to take into the
Secondary System, Gamecock Road, beginning where State
Maintenance ends, existing Gamecock Road, State Route 3451, and
going westerly 0.19 mile to end in a cul-de-sac.
This request is inclusive of the adjacent slope, sight distance
and designated Virginia Department of Transportation drainage
easements.
This road serves 10 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Transportation a 50'
right-of-way for this road.
This section of North Hundred is recorded as follows:
Section "B" Phase 1.
1986.
Plat Book 52, Pages 32 & 33, February 25,
Ayes: Mr. Mayes, Mr. Applegate, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel.
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Depot Street and Danhurst Drive in Danhurst
Woods, Section 1, Midlothian District.
Upon consideration whereof, and on motion of Mrs. Girone,
seconded by Mr. Applegate, it is resolved that Depot Street and
Danhurst Drive in Danhurst Woods, Section 1, Midlothian
District, be and they hereby are established as public roads.
And be it further resolved, that the Virginia Department of
Transportation, be and it hereby is requested to take into the
Secondary System, Depot Street, beginning where State
Maintenance ends, existing Depot Street, State Route 1003, and
going westerly 0.05 mile to the intersection with Danhurst
Drive, then continuing westerly 0.04 mile to tie into existing
Depot Street, State Route 1003; and Danhurst Drive, beginning
at the intersection with Depot Street and going southerly 0.05
mile, then turning and continuing easterly 0.04 mile to end in
87-488
a dead end. Again Danhurst Drive, beginning at the
intersection with Depot Street and going northerly 0.01 mile to
end in a dead end.
This request is inclusive of the adjacent slope, sight distance
and designated Virginia Department of Transportation drainage
easements.
These roads serve 16 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Transportation, a 50'
right-of-way for Depot Street and a 40' right-of-way for
Danhurst Drive.
This section of Danhurst Woods is recorded as follows:
Section 1. Plat Book 42, Page 74, April 5, 1983.
Ayes: Mr. Mayes, Mr. Applegate, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel.
tl.G.2. APPROVAL FOR FIREWORKS AND MUSIC FESTIVAL PERMITS FOR
THE 10 ANNUAL 4TH OF JULY EXTRAVAGANZA
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
approved the Parks and Recreation Department's request to
conduct an outdoor music festival for the Tenth Annual 4th of
July Extravaganza at the County Courthouse Complex on Saturday,
July 4, 1987 from 6:00 p.m. until 10:00 p.m. and authorized
permission for a fireworks display on Saturday, July 4, 1987 at
9:30 p.m. at the County Courthouse complex.
Ayes: Mr. Mayes, Mr. Applegate, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel.
ll.G.3. SCHOOL BOARD GRANTS FY87
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
increased revenues and expenditures by $25,872 for the FY87
Preschool Incentive grant funds received from the State and
increase revenues and expenditures by $15,883 for the Operation
Aware Program for FY-87 which funds were received from the
Lion's Club for the School System.
Ayes: Mr. Mayes, Mr. Applegate, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel.
ll.G.4. ARCHITECTURAL CONTRACTS AWARD
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
authorized award of multi-year architectural contracts to Bond
Comet Westmoreland, Inc.; DeYoung Johnson and Wiley & Wilson.
(It is noted the projects have funds included in the annual
operating budget or are those projects specifically approved by
the Board.)
Ayes: Mr. Mayes, Mr. Applegate, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel.
ll.G.5. WRITE-OFF OF UNCOLLECTIBLE ACCOUNTS RECEIVABLE
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
approved cancelling accounts receivable, which appear to be
uncollectible, totaling $69,045.86 with the understanding that
efforts will be made to recover the funds. (A copy of the
detail is filed with the papers of the Board.)
Ayes: Mr. Mayes, Mr. Applegate, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel.
87-489
ll.G.6. CONTRACT WITH THE RICHMOND SYMPHONY FOR THE 1987-88
SYMPHONY SEASON
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
authorized the Acting County Administrator to execute any
necessary documents for the Richmond Symphony for the 1987-88
Symphony Season in the amount of $25,000 which funds are
included in the FY-88 budget.
Ayes: Mr. Mayes, Mr. Applegate, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel.
ll.G.7. CONTRACT WITH THE PETERSBURG SYMPHONY FOR THE 1987-88
SYMPHONY SEASON
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
authorized the Acting County Administrator to execute any
necessary documents for the Petersburg Symphony for the 1987-88
Symphony Season in the amount of $10,000 which funds are
included in the FY-88 budget.
Ayes: Mr. Mayes, Mr. Applegate, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel.
ll.G.8. CONTRACT WITH THE CARPENTER CENTER FOR THE PERFORMING
ARTS FOR THE 1987-88 SEASON
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
authorized the Acting County Administrator to execute any
necessary documents for the Carpenters Center for the
Performing Arts for the 1987-88 Season in the amount of $30,000
which funds are included in the FY-88 budget.
Ayes: Mr. Mayes, Mr. Applegate, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel.
ll.G.9. REQUEST BY THE BISHOP IRETON KNIGHTS OF COLUMBUS TO
AMEND 1987 RAFFLE PERMIT
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
approved the request from the Bishop Ireton Knights of Columbus
to amend its 1987 raffle permit to conduct an additional raffle
on July 11, 1987 at 6:00 p.m. at Epiphany Catholic Church.
Ayes: Mr. Mayes, Mr. Applegate, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel.
11 .H.
ll.H.1.
UTILITIES DEPARTMENT ITEMS
CAPITAL IMPROVEMENTS PROGRAM FOR YEARS 1987-88
THROUGH 1992-93
Mr. Sale stated that a work session was held with the Board on
June 10, 1987, on the proposed C.I.P. for years 1987-88
through 1992-93. He stated that two suggested amendments were
made for the study to extend utilities services in the southern
portion of the County near Lake Chesdin and the other request
was to add a capital improvement project for the Hunters Ridge
Subdivision for the extension of water service. He stated that
both projects have been added to the Capital Improvements
Program proposed for utilities.
Mr. Dodd inquired about the 295/Meadowville Trunk engineering.
Mr. Beck stated that the Meadowville Trunk is in the Capital
Improvements Program and is available for design and
construction. He stated that the funding took into account
connecting to the line parallel to Route 10 and constructing a
line under Route 10 north with the option of going under Route
95 or servicing the area east of Route 95 and in either case,
both areas could be served.
87-490
Mr. Mayes inquired about Lake Chesdin and what was the purpose
of the pump station. Mr. Beck stated that the Department had
requested that money for a study to determine what the best
approach would be and how much area could be served. He stated
that it would most likely be pumped back into Olde Town Creek
if that was determined to be most feasible.
Mr. Mayes inquired if any consideration was given to the
relationship with Petersburg. Mr. Beck stated that the
Utilities Department is presently discussing the County's
contract with them.
Mr. Applegate disclosed to the Board that his company is
involved in the sale of property that could be served by one of
the projects, declared a potential conflict of interest,
pursuant to the Virginia Comprehensive Conflict of Interest Act
and excused himself from the meeting.
Mrs. Girone stated that she had a request from the Old Gun area
for water service and wanted to make the Board aware of the
need in that area for service.
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board
adopted the 1987-88 through 1992-93 Utilities C.I.P. and
approved the funding for the 1987-88 year in the amount of
$17,986,764.
Ayes: Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel and Mr. Applegate.
Mr. Applegate returned to the meeting.
11 .H.2.
HUNTERS RIDGE WATER LINE ASSESSMENT DISTRICT
Mr. Sale stated that residents in the Hunters Ridge
Subdivision have experienced problems with both quality and
quantity of water from their wells and that they have asked for
the County to aid them in securing public water. He stated
that the estimated cost of extending water service to the area
is approximately $900,000 and would provide water service for
approximately 1,500 acres. He stated that the residents in the
Hunters Ridge Subdivision are interested in establishing an
assessment district to provide for the funding and extension of
the water line. He stated after developing the specifics of
the district, a public meeting in the neighbor would be
scheduled with the property owners affected. He stated that in
addition, a public hearing before the Board is required before
adoption of the assessment district.
On motion or Mrs. Girone, seconded by Mr. Applegate, the Board
authorized staff to proceed with developing the specifics of an
Assessment District for Board consideration for extending
public water to the Hunters Ridge Subdivision.
Ayes: Mr. Mayes, Mr. Applegate, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel.
ll.H.3.a. APPROVAL OF SEWER CONTRACT S87-66M FOR CROSS POINTE
MARKETPLACE
On motion of Mr. Applegate, seconded by Mr. Dodd, the Board
approved and authorized the Acting County Administrator to
execute any necessary documents for the following sewer
contract:
S87-66M - Cross Pointe MarketPlace - On Site
Developer: Cross Pointe Associates
Contractor: McDevitt & Street Company - General
Contractor and Rhyme Contractors,
Sub Contractor
87-491
Total Contract Cost:
Total Estimated County Cost:
(Refund through connection fees)
Estimated Developer Cost:
Number of Connections: 10
Code: 5N-2511-997
$33,928.40
$ 682.50
$33,245.90
Ayes: Mr. Mayes, Mr. Applegate, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel.
ll.H.3.b. APPROVAL OF SEWER CONTRACT S87-59M FOR ASCOT POINTE
SUBDIVISION
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board
approved and authorized the County Administrator to execute any
necessary documents for the following sewer contract:
S87-59M - Ascot Pointe Subdivision - On and Off Site
Developer: Chester Associates, A General Partnership
Contractor: Shoosmith Brothers - General Contractor
Castle Equipment
Total Contract Cost:
Total Estimated County Cost:
(Refund through connection fees)
Estimated Developer Cost: $72,739.28
Number of Connections: 26
Code: 5N-2511-997
- Sub Contractor
$91,309.34
$18,570.06
Ayes: Mr. Mayes, Mr. Applegate, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel.
ll.H.3.c. APPROVAL OF WATER CONTRACT W87-76CD FOR MIDLOTHIAN
MARKET
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
approved and authorized the Acting County Administrator to
execute any necessary documents for the following water
contract:
W87-76CD, Midlothian Market
Developer: CNC Centers
Contractor: Hoar Construction, Inc.
Total Contract Cost:
Total Estimated County Cost:
Cash refund $30,000.00
Refund through connections $30,543.25
Estimated Developer Cost:
$132,312.75
$ 71,769.50
Ayes: Mr. Mayes, Mr. Applegate, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel.
ll.H.3.d. SEWAGE CAPACITY FOR MICHAUX CREEK BASIN
Mr. Sale stated that a work session had been held on the sewage
capacity for the Michaux Creek Basin and that staff is
requesting the Board to authorize the issuance of $6.7 million
Utilities Revenue Bonds and to authorize the release of
additional sewer connections in the Michaux Creek Pumping
Station. He stated that the Utilities Department has had
requests from individuals who would like to develop in the
area, but the commitments for service at the Michaux Creek Pump
Station are not designated to these individuals and the
Utilities Department is obligated to honor commitments for
connection service to Michaux Creek. He stated since the
capacity of the gravity sewers receiving flow from the Michaux
Creek Pumping Station is the limiting factor, the alternative
for providing additional sewage capacity for the area is to
extend the James River Trunk System.
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
adopted the following resolution authorizing the issuance of
87-492
$6.7 million in Utilities Revenue Bonds, these bonds not being
sold unless or until the funds are needed to construct the
James River Trunk System; authorized modification of the
existing policy to allow the Sewer connection fees received
from the area to be placed in escrow for future construction of
the James River Trunk System and authorized the Utilities
Department to allow additional connections to the Michaux Creek
Pumping Station:
RESOLUTION AUTHORIZING THE ISSUANCE OF
$6,700,000 AGGREGATE PRINCIPAL AMOUNT OF
WATER AND SEWER REVENUE BONDS OF THE COUNTY
OF CHESTERFIELD, VIRGINIA
WHEREAS, on July 24, 1985, the Board of Supervisors
("the Board") of the County of Chesterfield, Virginia (the
"County") adopted a resolution, entitled "RESOLUTION OF THE
BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA,
AUTHORIZING THE ISSUANCE OF WATER AND SEWER REVENUE BONDS OF
THE COUNTY OF CHESTERFIELD, VIRGINIA, AND PROVIDING FOR THE
SECURITY OF THE HOLDERS THEREOF" (the "Bond Resolution");
WHEREAS, on July 24, 1985, the Board adopted a
resolution, entitled "FIRST SUPPLEMENTAL BOND RESOLUTION
AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DELIVER OF
$20,000,000 AGGREGATE PRINCIPAL AMOUNT OF WATER AND SEWER
REVENUE BONDS, SERIES 1985A, DATED AS OF AUGUST 1, 1985, OF THE
COUNTY OF CHESTERFIELD, VIRGINIA" (the "First Supplemental Bond
Resolution"), all of the $20,000,000 aggregate principal amount
of Water and Sewer Revenue Bonds, Series 1985A, dated as of
August 1, 1985, of the County authorized thereby having been
issued prior to the date hereof;
WHEREAS, on August 28, 1985, the Board adopted a
resolution, entitled "SECOND 'SUPPLEMENTAL BOND RESOLUTION
AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY
OF $61,160,000 AGGREGATE PRINCIPAL AMOUNT OF WATER AND SEWER
REVENUE BONDS, SERIES 1985, DATED AS OF SEPTEMBER 1, 1985M OF
THE COUNTY OF CHESTERFIELD, VIRGINIA" (the "Second Supplemental
Bond Resolution"), all of the $61,600,000 aggregate principal
amount of Water and Sewer Revenue Bonds, Series 1985B, dated as
of September 1, 1985, of the County authorized thereby having
been issued prior to the date thereof; and
WHEREAS, the Board deems it advisable and expedient
at this time to authorize the issuance under the Bond
Resolution of $6,700,000 principal amount of Water and Sewer
Revenue Bonds (the "Additional Bonds") to pay the costs of a
project for the Water and Sewer System designated as the "James
River Trunk System";
NOW, THEREFORE, BE IT RESOLVED by the Board of
Supervisors of the County of Chesterfield, Virginia, as
follows:
ARTICLE I
DEFINITIONS
SECTION 1.1. Definitions. Unless the context shall
clearly indicate some other meaning, all the words and terms
used in this Resolution which are defined in Article I of the
Bond Resolution shall, for the purposes of this Resolution,
have the respective meanings given to them in the Bond
Resolution.
Unless the context shall clearly indicate some other
meaning, the following terms shall, for all purposes of the
Bond Resolution and of any certificate, resolution or other
instrument amendatory thereof or supplemental thereto
(including for all purposes of this Resolution) and for all
87-493
form, all as provided in Section 3.3 of the Bond Resolution.
The Additional Bonds may contain such variations, omissions and
insertions as are incidental to such differences in their
numbers, denominations and forms.
(c) The Additional Bonds shall bear interest from
their date at the respective rates per annum set forth in the
schedule below, payable on such dates as shall be provided by
subsequent resolution of this Board. The Additional Bonds
shall mature and become due and payable on such dates and in
such years and in such principal amounts and shall bear
interest at such rates per annum as shall be provided by
subsequent resolution of this Board.
SECTION 2.2. Provisions for Redemption of Additional
Bonds. (a) The Additional Bonds shall be subject to
redemption on such dates and at such redemption prices as shall
be provided by subsequent resolution of this Board.
(b) (i) Notice of the redemption of any Additional
Bonds shall be given in accordance with the provisions of
Section 6.5 of the Bond Resolution.
(ii) If less than all the Additional Bonds of a
maturity are to be redeemed, the Bonds of such maturity to be
redeemed shall be selected as provided in Section 6.4 of the
Bond Resolution.
(iii)
the effect as
Resolution.
Any redemption of Additional Bonds shall have
is provided in Section 6.6 of the Bond
SECTION 2.3. Sale of Additional Bonds. The
Additional Bonds shall be sold in such manner as shall be
approved by subsequent resolution of this Board.
SECTION 2.4. Execution and Form of Additional Bonds.
(a) The Additional Bonds shall be initially issued in printed
form in the denomination of $5,000 or any integral multiple
thereof. The Additional Bonds shall be executed and
authenticated in the manner and with the effect set forth in
Section 3.10 of the Bond Resolution.
(b) CUSIP identification numbers shall be printed on
the Additional Bonds, but such numbers shall not be deemed to
be a part of the Additional Bonds or a part of the contract
evidenced thereby and no liability shall hereafter attach to
the County or any of the officers or agents thereof because of
or on account of such CUSIP identification numbers.
(c) The Additional Bonds shall be in the form
approved by subsequent resolution of this Board.
SECTION 2.5. Application of Proceeds of Additional
Bonds. The proceeds of sale of the Additional Bonds shall be
applied as provided by subsequent resolution of this Board.
ARTICLE III
MISCELLANEOUS
SECTION 3.1. Publication of Legal Notice of Adoption
of this Resolution. The County Attorney is authorized and
directed to file a copy of this Resolution, certified by the
Clerk of the Board to be a true and correct copy hereof, with
the Circuit Court of the County of Chesterfield, Virginia, and
such Clerk of the Board is authorized and directed to publish
once within ten (10) days of the date of such filing a notice
of adoption of this Resolution in a newspaper of general
circulation in the County, all in accordance with Section
15.1-199 of the Code of Virginia 1950, as amended. Such notice
shall be in substantially the following form:
87-495
"LEGAL NOTICE
Notice is hereby given pursuant to Section 15.1-199
of the Code of Virginia 1950, as amended, that the Board of
Supervisors of the County of Chesterfield, Virginia, adopted on
June 24, 1987 a Resolution authorizing the issuance of
$6,700,000 principal amount of Water and Sewer Revenue Bonds of
such County, for the purpose of providing funds to pay a
portion of the costs of extensions, additions and capital
improvements to, or the renewal and replacement of capital
assets of, or installing new equipment for, the County's Water
and Sewer System, such Bonds and all prior and subsequent
series of bonds issued and to be issued under the Bond
Resolution pursuant to which such Bonds are being issued, to be
payable solely from, and secured equally and ratably by a lien
and charge on, the Revenues derived from the operation of such
Water and Sewer System by the County, subject to the prior
payment from such Revenues of the Operating Expenses of the
Water and Sewer System.
COUNTY OF CHESTERFIELD, VIRGINIA
By:
Clerk of the Board of
Supervisors"
SECTION 3.2. Effect of Article and Section Headings
and Table of Contents. The headings or titles of articles and
sections hereof, and any table of contents appended hereto or
copies hereof, shall be for convenience of reference only and
shall not affect the meaning or construction, interpretation or
effect of this Resolution.
SECTION 3.3. Effectiveness of This Resolution. This
Resolution shall be effective from and after the adoption
hereof by the Board.
Ayes: Mr. Mayes, Mr. Applegate, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel.
ll.H.3.e. REQUEST FOR PUBLIC SEWER SERVICE IN CHESTNUT HILLS
SUBDIVISION
Mr. Sale stated that staff has received a request from
residents in portions of Chestnut Hills Subdivision for sewer
service. He stated some areas in the subdivision have
particularly severe septic tank problems. He stated that staff
has conducted a survey and has analyzed the results and have
determined that a portion of this survey area received the
required 70% participation. He stated that the most severe
problems in Chestnut Hills Subdivision occur where only 52%
participation was obtained.
Mr. Applegate stated that he has been working on this problem
and that the actual request came from older people on a fixed
income and actually have the sewage running on top of the
ground, the Health Department inspected the area and indicates
there is no way to correct the situation except for public
sewer. He stated alternatives have been considered which are
unsatisfactory. He stated that he felt to do the entire
project would be most feasible. Mr. Dodd agreed and stated
that if you complete only part of it and have to do the
remainder, additional funds are spent.
Mr. Ramsey stated that the area served by the 70% would cost
approximately $162,000 and the area experiencing severe
problems would cost approximately $29,700 but there are
also separate parcels experiencing problems which could not be
served.
87-496
Mr. Applegate inquired if it would be proper to sewer the area
completely. Mr. Beck stated that to complete Chestnut Hills
would be approximately $362,000. Mr. Applegate stated that he
could foresee future problems for this area and that the area
originally should have been served with public sewer. Mr.
Ramsey requested that if the Board in their action, approves
the section with the severe problems, that it be added to the
existing 1986-87 C.I.P.
On motion of Mr. Applegate, seconded by Mr. Dodd, the Board
authorized the Utilities Department to proceed with the design
and construction of sewer lines in Chestnut Hills Subdivision
as outlined on a plat filed with the papers of this Board,
transferred $162,000 from 1987-88 CIP Extension Fund
5P-5835-769R to Chestnut Hills, Section B (Portion of)
5P-5835-769R and added the section with eight houses with the
most severe problems to the existing C.I.P.
Ayes: Mr. Mayes, Mr. Applegate, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel.
ll.H.3.f. REQUEST FOR PUBLIC SEWER SERVICE IN GENITO ESTATES
SUBDIVISION, SECTION A
On motion of Mr. Applegate, seconded by Mr. Dodd the Board
authorized the Utilities Department to proceed with the design
and construction of sewer lines to serve the existing homes in
Genito Estates, Section A, and to transfer $144,000 from the
1987-88 CIP Extension Fund 5P-5835-900R to Genito Estates,
Section A, 5P-5835-767R.
Ayes: Mr. Mayes, Mr. Applegate, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel.
ll.H.4. REPORTS
Mr. Sale presented the Board with a report on the developer
water and sewer contracts executed by the Acting County
Administrator.
ll.I. REPORTS
Mr. Ramsey presented the Board with a status report on the
General Fund Contingency Account, General Fund Balance, Road
Reserve Funds, District Road and Street Light Funds, Lease
Purchases and School Literary Loans.
ll.J. LUNCH
The Board recessed to travel to Bella Italia Restaurant for
lunch.
Reconvening at 2:00 p.m.:
Mr. Daniel returned to the meeting.
11 .K.
REQUEST FOR MOBILE HOME PERMIT
87SR095
In Matoaca Magisterial District, SHIRLEY R. ROGERS requested
renewal of Mobile Home Permit 82SR063 to park a mobile home on
property fronting the south line of Pineland Avenue at its
western terminus, and better known as 3121 Pineland Avenue.
Tax Map 163-6 (2) Pineland, Lot 24-2 (Sheet 49).
Mr. Jacobson stated this mobile home will be located on the
property owned by the applicant and the first permit was issued
in 1968. He stated staff has received three adjacent property
owners signatures in favor and one signature in opposition. He
stated that staff recommended approval subject to the standard
conditions.
87-~q7
Mrs. Rogers was present and requested approval of the permit.
Mr. Douglas Patterson stated he has lived here since 1968 and
for personal reasons he objected to the mobile home being
located on the property.
Mr. Arthur Green stated that he objected to the trailer being
located on the site, there are no other trailers parked within
a 1/2 mile of the site, there is no septic tank drain field and
the yard is overgrown. He stated that there have been no
improvements made to the trailer or to the yard and it devalues
his property. He stated others object as well which is not
indicated, he had objected previously, and there are junk cars
parked in the yard. He stated the cars were not operational
nor movable.
Mrs. Rogers stated that the house is in the woods and that
there are a few cars on the site but that she is in the process
of selling them. She stated that the opposition had a
different lifestyle than she, which caused a conflict. Mr.
Mayes inquired if the present trailer had been there since
1968. Mrs. Rogers stated that the present trailer had replaced
the one that was originally parked there. She stated that her
septic tank had been inspected by the Health Department and
there was no apparent problem.
Mr. Jacobson stated that the Health Department did inspect the
septic tank system and that it had been approved. Mr. Mayes
inquired if the site was in violation of any zoning ordinances.
Mr. Jacobson stated that to the best of his knowledge it was
not.
There was further discussion of possible zoning violations and
Mr. Micas indicated that this was a land use decision and that
if there were any violations of other ordinances it should have
no bearing on this request.
On motion of Mr. Mayes,
approved this request,
conditions:
seconded by Mr. Dodd, the Board
subject to the following standard
The applicant shall be the owner and occupant of the
mobile home.
No lot or parcel may be rented or leased for use as a
mobile home site, nor shall any mobile home be used for
rental property. Only one (1) mobile home shall be
permitted to be parked on an individual lot or parcel.
The minimum lot size, yard setbacks, required front yard,
and other zoning requirements of the applicable zoning
district shall be complied with, except that no mobile
home shall be located closer than 20 feet to any existing
residence.
No additional permanent-type living space may be added
onto a mobile home. All mobile homes shall be skirted but
shall not be placed on a permanent foundation.
Where public (County) water and/or sewer are available,
they shall be used.
Upon being granted a Mobile Home Permit, the applicant
shall then obtain the necessary permits from the Office of
the Building Official. This shall be done prior to the
installation or relocation of the mobile home.
Any violation of the above conditions shall be grounds for
revocation of the Mobile Home Permit.
Vote: Unanimous
87-498
11 .L.
REZONING REQUESTS
87S020
In Matoaca Magisterial District, DOUGLAS R. SOWERS requested
rezoning from Agricultural (A) to Residential (R-9) on a 92.5
acre parcel fronting approximately 850 feet on the north line
of Bailey Bridge Road, approximately 3,800 feet southwest of
Quailwood Road, also located at the eastern terminus of Master
Stag Drive. Tax Map 76-6 (1) Parcel 1 (Sheet 20).
Mr. Jacobson stated the Planning Commission recommended
approval of Residential R-9 and R-15, subject to a single
condition and acceptance of certain proffered conditions.
Mr. Mayes inquired if there were a portion of the property that
could not be served by sewer without going through the Henry's
property. Mr. Phelps stated that the preferred route to
provide sewer service would be across the Henry's property, but
that the Utilities Department has offered other possible
routes, but the entire property could be served by sewer.
Mr. Doug Sowers stated that the letter Mrs. Henry sent to him
stated that they would sell the applicant an easement or some
of their land when needed. He also noted there was no
guarantees the County would assist in condemnation proceedings.
He stated that the recommended conditions were acceptable.
There was no opposition present.
On motion of Mr. Mayes, seconded by Mrs. Girone, the Board
approved rezoning to Residential (R-15) for 700 feet adjacent
to Bailey Bridge Road and Residential (R-9) on the remainder
subject to the following condition:
A fifty (50) foot building setback line and buffer,
exclusive of utility easements, shall be provided on lots
adjacent to Bailey Bridge Road. The area within this
buffer shall be planted and/or left in its natural state
if there is sufficient vegetation to provide adequate
screening. Prior to recordation of subdivision plats, the
developer shall flag this buffer for inspection by the
Planning Department. If sufficient vegetation does not
exist, a landscaping plan shall be approved by the
Planning Department and a bond posted to cover the cost of
implementing the plan, prior to recordation of subdivision
plats. This building setback line and buffer shall be
noted on final check and record plats. The Planning
Commission may modify this condition at the time of
tentative subdivision review to allow for access break(s).
(P&T)
And further the Board accepted the following proffered
conditions:
Because of topographical features all lots north of the
major tributary bisecting property (approximately 1,200
feet from Deer Run Subdivision) shall have a minimum gross
area of 10,000 square feet and an average lot size of at
least 12,250 square feet.
Because of topographical features all remaining lots
between the two (2) aforementioned areas shall have a
minimu~ gross area of 12,000 square feet and an average
lot size of at least 14,000 square feet.
Applicant shall investigate alternative methods for
serving the upper portion of subject parcel, including the
purchase of a sewer easement to the east, prior to seeking
County assistance in obtaining an offsite sewer easement
through the adjacent property to the east. Applicant
acknowledges that there is no guarantee the County will
condemn for sewer easement to the east.
87-499
Vote: Unanimous
86S133
In Dale Magisterial District, GLOBE REALTY PROFIT SHARING,
EARLINE M. GOULD, J&L ASSOCIATES, AND METRO ASSOCIATES
requested rezoning from Residential (R-7) and Convenience
Business (B-l) to Office Business (O) with Conditional Use
Planned Development on a 6.6 acre parcel fronting approximately
540 feet on the east line of Iron Bridge Road, also fronting
approximately 510 feet on the northwest line of Cogbill Road,
and northeast of the intersection of these roads. Tax Map
52-14 (1) Parcels 21, 22, 23, 25, 62, and 65 (Sheet 15).
Mr. Jacobson stated the Planning Commission recommended
approval of this request, subject to certain conditions, but
recommend that the setback exception along Cogbill Road not be
granted and that the proferred condition not be accepted.
Mr. Dean Hawkins, the applicant's representative, stated their
concerns were transportation related per a letter forwarded to
the County. He stated their major concern was Cogbill Road
requiring 90 feet of right-of-way. He stated when the Central
Area Plan was first initiated, the 90 foot right-of-way had not
been required, but that when the plan was revised and
resubmitted, the 90 feet of right-of-way was then required. He
stated that they do not believe the 90 feet is necessary. He
stated that he felt Cogbill Road should have a 70 foot
right-of-way, which is acceptable to the applicant. He stated
that a 70 foot right-of-way would allow a 25 foot setback but
the applicant would agree to a 35 foot setback from the 70 foot
right-of-way and if the County ever needs the 90 foot
right-of-way, the additional 10 foot would be available on the
applicant's side of the road. He stated they would also have a
30 rear yard setback instead of the required 20 feet. He
stated that the applicant wants to comply with all the
regulations and in some cases they are going further than is
required. He stated they do agree with the overlay district as
well. He stated that the curbs and gutters required in
Condition #17 should not be required until the Virginia
Department of Transportation has specific plans for the area.
Mr. Daniel asked Mr. McCracken to explain the plan for the
intersection of Route 10 and Cogbill Road. Mr. McCracken
stated the Virginia Department of Transportation 's
preliminary design requires at least 42 feet of right-of-way
from the center of Cogbill Road. He stated that utility
easements will be required at least 16 to 20 feet beyond the
right-of-way. He stated that staff was concerned that with the
initial design prepared there is very little verticular storage
on Cogbill Road; that the expanded right-of-way will have to
extend further east; in addition, the turn lanes that the
developer will need to handle the traffic on Cogbill Road will
also require widening of Cogbill Road, etc. and that the 90
foot right of way is needed. He stated the developer is not
being asked to provide any right-of-way donations.
Mr. Daniel inquired if the developer did not build in the 35
foot setback and if they needed the 90 feet, would they still
be able to build their plan without impacting this plan. Mr.
McCracken stated he understood there would not be any problem
in developing this site with the recommended setback if in fact
there was a 90 foot right-of-way required.
Mr. Daniel inquired if and when the State needed the 10 feet
would they dedicate same. Mr. Hawkins indicated the additional
right-of-way could be acquired. Mr. Daniel stated that it
would still leave a 25 foot setback which is still within the
required conditions. Mr. Hawkins stated all of the development
is facing inward and not facing toward Cogbill Road. Mr.
Daniel stated he could agree that the developer
87-500
provide for 70 foot right of way, reserving 35 feet for the
setback and eliminating the curb and gutter requirement. Mr.
Hawkins stated that was agreeable.
There was no opposition present.
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board
approved this request, subject to the following conditions:
The following conditions notwithstanding, the plan
prepared by Dean E. Hawkins, ASLA, dated February 3, 1987,
shall be considered the Master Plan. (P)
Landscaping shall be provided around the base of the
freestanding sign. Sign colors and styles shall be
compatible with the architectural style of the buildings.
Prior to the erection of any signs, a complete sign
package depicting these requirements shall be submitted to
the Planning Department for approval. (P)
(Note: The subject property lies within the boundaries of
the Route 10 Special Sign District.)
In addition to Office Business (0) uses, the following
uses shall be permitted provided they are confined to the
buildings designated "Retail, 2400 S.F.," "Bank, 1200
S.F.," and "Existing Office, 3600 S.F." all of which are
generally located along Route 10, as shown on the Master
Plan.
Ail Community Business (B-2) uses, except the following;
gasoline sales, convenience stores, indoor recreational
facilities, liquor stores, mobile home for the owner/
operator of a business and outside display of merchandise
for sale. (P)
4. Yards. The following yard requirements shall apply:
(a)
Setbacks along Route 10 and Cogbill Road. Ail
buildings and drives shall have a minimum seventy-
five foot setback from the proposed rights-of-way of
Route 10 and Cogbill Road as indicated on the
Chesterfield General Plan, as amended. Parking areas
shall have a minimum one hundred foot setback from
the proposed rights-of-way of Route 10 and Cogbill
Road. However, the existing parking areas along the
north and south sides of the 3,600 square foot office
building (Building F), the existing 3,600 square foot
office building, and the existing 1,200 square foot
residence (Building A) along Cogbill Road shall be
allowed to encroach into required setbacks described
herein and as depicted on the Master Plan. The
setback for all other parking areas may be reduced to
seventy-five feet when parking areas are located to
the side or rear of buildings. Within these
setbacks, landscaping shall be provided in accordance
with Condition 9 (f).
(Note: The Zoning Ordinance requires that all
setbacks be measured from the ultimate right of way
lines of Route 10 and Cogbill Road, as designated on
the Central Area Land Use and Transportation Plan.
(b)
Side yards (i.e., northern property line). The side
yard setbacks for buildings, drives, and parking
areas shall be a minimum of thirty feet. Within this
setback, landscaping and/or fencing shall be
installed to screen the development from adjacent
property to the north. A conceptual plan depicting
this requirement shall be submitted to the Planning
Commission for approval in conjunction with schematic
plan review. A detailed plan shall be submitted to
the Planning Department for approval in conjunction
with final site plan review. The landscaping/fencing
87-501
requirement may be modified by the Planning
Commission at the time of schematic plan review if
adjacent property has been zoned and/or developed for
similar use. One foot shall be added to each side
yard for each three feet that the building height
adjacent thereto exceeds forty-five feet or three
stories, whichever is less, subject, however, to the
provisions of Section 21-27 of the Zoning Ordinance.
Rear yard (i.e., eastern property line). The minimum
rear yard setback for buildings, drives, and parking
areas shall be forty (40) feet. One foot shall be
added to each rear yard for each three feet that the
building height adjacent thereto exceeds forty-five
feet or three stories, whichever is less, subject,
however, to the provisions of Section 21-27 of the
Zoning Ordinance. This setback shall be maintained
as a buffer. With the exception of utilities, which
run generally perpendicular through the buffer,
landscaping, and a decorative wall or fence, there
shall be no other facilities or improvements
permitted within this buffer. This buffer shall be
landscaped, bermed, and/or fenced so as to
effectively screen the development from the adjacent
residential property. At a minimum, landscaping
shall be accomplished in accordance with Condition 9
(g) (2), "Perimeter Landscaping B." In conjunction
with schematic plan review, a conceptual plan
depicting the buffer requirement shall be submitted
to the Planning Commission for approval. A detailed
landscaping plan shall be submitted to the Planning
Department for approval in conjunction with final
site plan review. (P)
Permitted Variations in Yard Requirements.
The required minimum yards may be reduced as follows with
the provision of additional landscaping:
(a)
Setbacks alon9 Route 10. The required setback for
buildings and drives along Route 10 may be reduced to
fifty (50) feet with the provision of landscaping in
accordance with Condition 9 (g) (3), "Perimeter
Landscaping C," and when such parking areas are
located to the side and rear of buildings.
(b)
(c)
Setbacks along Cogbill Road. The required setback
for buildings and drives along Cogbill Road may be
reduced to thirty-five (35) feet (measured from a
seventy (70) foot right-of-way) with the provision of
landscaping in accordance with Condition 9 (g) (3),
"Perimeter Landscaping C," and when such parking
areas are located to the side and rear of buildings.
Side yard. (i.e., northern property line) The
required side yard may be reduced to ten (10) feet at
such time that adjacent property is zoned and/or
developed for similar uses with the provision of
landscaping in accordance with Condition 9 (g) (2),
"Perimeter Landscaping B."
(d)
Rear yard. (i.e., eastern property line. The
required rear yard may be reduced to thirty (30) feet
with the provision of landscaping in accordance with
Condition 9 (g) (3), "Perimeter Landscaping C."
(P&BS)
Utility lines underground. All utility lines such as
electric, telephone, CATV, or other similar lines shall be
installed underground. This requirement shall apply to
lines serving individual sites as well as to utility lines
necessary within the project. Ail junction and access
boxes shall be screened with appropriate landscaping. All
utility pad fixtures and meters shall be s~0Wn on the site
'87-502
plan. The necessity for utility connections, meter boxes,
etc., shall be recognized and integrated with the
architectural elements of the site plan. (P)
Loading areas. Sites shall be designed and buildings
shall be oriented so that loading areas are not visible
from the adjacent residential properties or from public
rights of way. (P)
Driveways and parking areas. Driveways and parking areas
shall be paved with concrete, bituminous concrete, or
other similar material. Surface treated parking areas and
drives shall be prohibited. Concrete curb and gutter
shall be installed around the perimeter of all driveways
and parking areas. Drainage shall be designed so as not
to interfere with pedestrian traffic. (P)
Landscaping Requirements.
(a) Purpose and Intent.
A comprehensive landscaping program for the site is
essential for the visual enhancement of the Corridor; and
to protect and promote the appearance, character, and
economic values of land along the Corridor and surrounding
neighborhoods. The purpose and intent of such landscaping
requirements is also to reduce the visibility of paved
areas from adjacent properties and streets, moderate
climatic effects, minimize noise and glare, and enhance
public safety by defining spaces to influence traffic
movement. Landscaping will reduce the amount of storm
water runoff and provide transition between neighboring
properties.
(b)
Landscaping Plan and Planting Requirements.
(1) A landscaping plan shall be submitted
conjunction with site plan review.
in
(2)
Such landscaping plan shall be drawn to scale,
including dimensions and distances, and clearly
delineate all existing and proposed parking
spaces or other vehicle areas, access aisles,
driveways, and the location, size and
description of all landscaping materials.
(c) Plant Materials Specifications.
(1) Quality.
Ail plant materials shall be living and in a
healthy condition. Plant materials used in
conformance with the provision of these
specifications shall conform to the standards of
the most recent edition of the "American
Standard for Nursery Stock," published by the
American Association of Nurserymen.
(2) Size and Type.
(a)
Small Deciduous Trees. Small deciduous
trees shall be of a species having an
average minimum mature crown spread of
greater than twelve (12) feet. A minimum
caliper of at least two and one-half (2
1/2) inches at the time of planting shall
be required.
(b)
Large Deciduous Trees. Large deciduous
trees shall be of a species having an
average minimum mature crown spread of
greater than thirty (30) feet. A minimum
caliper of at least three and one-half (3
87-503
1/2) inches at the time of planting shall
be required.
(d)
Evergreen trees. Evergreen trees shall
have a minimum height of five (5) feet at
the time of planting.
Medium shrubs. Shrubs and hedge forms
shall have a minimum height of two (2) feet
at the time of planting.
(3) Landscaping Desiqn.
(a)
(b)
Generally, planting required by this
section should be in an irregular line and
spaced at random.
(c)
Clustering of plant and tree species shall
be required to provide a pleasing
composition and mix of vegetation.
Decorative walls and fences may be
integrated into any landscaping program.
The use of such walls or fences, when
having a minimum height of three (3) feet,
may reduce the amount of required plant
materials at the discretion of the Director
of Planning.
(4) Tree Preservation.
(a)
(b)
Preservation of existing trees is
encouraged to provide continuity, improved
buffering ability, pleasing scale and image
along the Corridor.
Any healthy existing tree may be included
for credit towards the requirements of this
Condition.
(d) Maintenance.
(e)
(1)
The owner, or his agent, shall be responsible
for the maintenance, repair, and replacement of
all landscaping materials as may be required.
(2)
Ail plant material shall be tended and
maintained in a healthy growing condition and
free from refuse and debris at all times. All
unhealthy, dying or dead plant materials shall
be replaced during the next planting season.
(3)
Ail landscaped areas shall be provided with a
readily available water supply. The utilization
of underground storage chambers to collect
runoff to be later used to irrigate plant mate-
rials is encouraged.
Installation and Bonding Requirements.
(i)
Ail landscaping shall be installed in a sound,
workmanship-like manner and according to
accepted, good planting practices and
procedures. Landscaped areas shall require
protection from vehicular encroachment by such
means as, but not limited to, wheel stops or
concrete or bituminous curbs.
(2)
Where landscaping is required, no certificate of
occupancy shall be issued until the required
landscaping is completed in accordance with the
approved landscape plan. When the occupancy of
a structure is desired prior to the completion
87-504
of the required landscaping, a certificate of
occupancy may be issued only if the owner or
developer provides to the County a form of
surety satisfactory to the Planning Department
in an amount equal to the costs of the remaining
plant materials, related materials and
installation costs.
(3)
Ail required landscaping shall be installed and
approved by the first planting season following
issuance of a certificate of occupancy or the
bond shall be forfeited to the County.
(f) Arterial Frontage Landscaping.
Landscaping shall be required along Route 10 and
Cogbill Road within the required setback and shall be
provided except where driveways or other openings may
be necessary. The minimum required landscaping for
this setback shall be provided as per "Perimeter
Landscaping B" below.
(g) Perimeter Landscaping.
Landscaping shall be provided at the outer boundaries
or in the required yards, except where driveways or
other openings may be required. The minimum required
landscaping for all outer boundaries of any lot or
parcel shall be provided as per "Perimeter
Landscaping A" below. There shall be different
landscaping requirements as identified herein, which
shall be provided as follows:
(1) Perimeter Landscaping A.
(a)
At least one small deciduous tree for each
fifty lineal feet and at least one
evergreen for each fifty lineal feet shall
be planted within the setback area.
(b)
At least one medium shrub for each twenty
lineal feet shall be planted within the
setback area.
(c)
Low shrubs and ground cover
reasonably dispersed throughout.
shall be
(2) Perimeter Landscaping B.
(a)
At least one large deciduous tree for each
fifty lineal feet and at least one
evergreen for each thirty lineal feet shall
be planted within the setback area.
(b)
At least one small deciduous tree for each
fifty lineal feet shall be planted within
the setback area.
(c)
At least one medium shrub for each fifteen
lineal feet shall be planted within the
setback area.
(d)
Low shrubs and ground cover
reasonably dispersed throughout.
shall be
OR:
(a)
(b)
A minimum three (3) foot high undulating
berm, and
Perimeter Landscaping A.
(3) Perimeter Landscaping C.
87-505
(a)
At least one large deciduous tree for each
fifty lineal feet and at least one
evergreen tree for each thirty lineal feet
shall be planted within the setback area.
(b)
At least one small deciduous tree for each
thirty lineal feet shall be planted within
the setback area.
(c)
At least one medium shrub for each ten
lineal feet shall be planted within the
setback area.
(d)
Low shrubs and ground cover
reasonably dispersed throughout.
shall be
OR:
(a)
A minimum four
berm, and
(4) foot high undulating
(b) Perimeter Landscaping B.
(h) Landscapin~ Standards for Parkin~ Areas.
(1) Interior parking area landscaping.
(a)
The parking area(s) shall have at least
twenty (20) square feet of interior
landscaping for each space. Each required
landscaped area shall contain a minimum of
100 square feet and have a minimum
dimension of at least ten feet. With the
provision of this landscaping, parking
space size may be reduced to 9.5 x 18 feet
or 171 square feet.
(b)
The primary landscaping material used in
parking areas shall be trees which provide
shade or are capable of providing shade at
maturity. Each required landscaped area
shall include at least one small tree, as
outlined in this Condition. The total
number of trees shall not be less than one
for each 200 square feet, or fraction
thereof, of required interior landscaped
area. The remaining area shall be
landscaped with shrubs and other vegetative
material to compliment the tree
landscaping.
(c)
Landscaping areas shall be reasonably
dispersed throughout, located so as to
divide and break up the expanse of paving.
The area designated as required setbacks
shall not be calculated as required
landscaped area.
(2) Peripheral. parking area landscaping.
(a)
Peripheral landscaping shall be required
along any side of a parking area that abuts
land not in the right of way of a street
such that:
A landscaped strip at least ten (10) feet
in width shall be located between the
parking area and the abutting property
lines, except where driveways or other
openings may be required. Continuous hedge
forms or at least one small tree, as
outlined in this Condition, shall be
87-506
planted in the landscaped strip for each
fifty lineal feet. (P)
10. Exterior lighting. Ail exterior lights shall be arranged
and installed so that the direct or reflected illumination
does not exceed 0.5 foot candles above background measured
at the lot line of any adjoining residential district or
public right of way. Lighting standards shall be of a
directional type capable of shielding light source from
direct view. A lighting plan shall be submitted to the
Planning Department in conjunction with final site plan
review. (P)
11.
Architectural treatment. The architectural treatment of
buildings shall be such that no building facade (whether
front, side, or rear) consists of architectural materials
inferior in quality, appearance, or detail to any other
facade of the same building. No portion of a building
constructed of unadorned cinder block or corrugated and/or
sheet metal shall be visible from any adjoining property,
or public right of way. Mechanical equipment, whether
ground-level or rooftop, shall be shielded and screened
from public view and designed to be perceived as an
integral part of the building. Detailed renderings
depicting these requirements shall be submitted to the
Planning Department for approval in conjunction with site
plan review. (P)
12. Public water and sewer shall be used. (U)
13.
The developer shall provide an accurate account of the
drainage situation, showing existing drainage and the
impact this project will have on the site and the
surrounding area. The developer shall submit a
construction plan to Environmental Engineering and VDOT
providing for on- and off-site drainage facilities. This
plan shall be approved by the Environmental Engineering
Department and VDOT, and all necessary easements shall be
obtained prior to any vegetative disturbance. The
approved off-site plan may have to be implemented prior to
clearing. (EE)
14.
If retention/detention is employed, prior to the release
of any building permits or recordation of right of way,
ownership and maintenance of the retention/detention
basins shall be established as the responsibility of
private entities. An indemnification agreement shall be
submitted to the Environmental Engineering Department to
save the County harmless of vectors, maintenance, and
replacement responsibilities, etc. Upon completion of
construction of the facility, it shall be certified by a
professional engineer. (EE)
15.
If retention/detention is employed, the maximum
permissible release rates of the basin shall be such that
the capacity of the existing facilities downstream and
pre-development runoff rates shall not be exceeded and the
recorded or analyzed 100 year backwater and/or floodplain
shall not be increased. (EE)
16. Access for this development shall be as shown on the
Master Plan. The existing access onto Route 10 located
south of the existing 3000 square foot office building
shall be eliminated prior to release of an occupancy
permit for any new development. Access onto Route 10 for
any new development shall be confined to the proposed
northernmost access, as shown on the Master Plan, (i.e.,
there shall be no access from any new development via the
existing Route 10 access for the existing 3000 square foot
office.) until such time that Route 10 is widened to a
four lane raised median typical section. (T)
87-507
17.
Additional pavement along Route 10 and Cogbill Road shall
be constructed to provide left and right turn lanes.
Prior to the first schematic plan review, a phasing plan
for these improvements may be submitted to the
Transportation Department for approval. (T&BS)
18.
At such time as requested by the County, an access
agreement shall be provided from this development to the
adjacent parcels to the north and south (Tax Map 52-14 (1)
Parcels 19, 20, 60, and 61). (T)
(Note: Prior to obtaining a building permit or final site
plan approval, schematic plans must be submitted to the
Planning Commission for approval.)
Vote: Unanimous
87S001
In Clover Hill Magisterial District, LORAINE T. MINETREE
requested rezoning from Agricultural (A) to Residential (R-9)
on an 11.3 acre parcel fronting approximately 557 feet on the
north line of Elkhardt Road, approximately 130 feet west of
Elmart Lane. Tax Map 28-12 (1) Parcel 1 (Sheet 8).
Mr. Applegate disclosed to the Board that his company is
involved in the sale of this property, declared a conflict of
interest pursuant to the Virginia Comprehensive Conflict of
Interest Act and excused himself from the meeting.
Mr. Jacobson stated the Planning Commission recommended denial
of R-9 and the proferred conditions and approval of R-12,
subject to a single condition.
Mr. Cal Seaton, the applicant's representative, stated that the
recommendation was acceptable.
Mr. James Branham stated that he is in agreement with the R-12
but wants assurance that provisions for turning lanes off of
Elkhardt Road are provided.
Mr. Dodd stated that they were aware of the traffic problems
and conditions on Elkhardt Road and that this would be
addressed at subdivision review by the Planning Commission.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board
approved rezoning to R-12, subject to the following condition:
A thirty-five (35) foot building setback line and buffer
strip, exclusive of utility easements, shall be provided
adjacent to Elkhardt Road. Except for the existing
private entrance to Elkhardt Road (which may be relocated
for proper sight distance) and one (1) public road access,
no access shall be permitted through this buffer. The
area within this buffer shall be planted and/or left in
its natural state if there is sufficient vegetation to
provide adequate screening. Prior to recordation, the
developer shall flag this buffer for inspection by the
Planning Department. If sufficient vegetation does not
exist, a landscaping plan shall be approved by the
Planning Department and a bond posted to cover the cost of
implementing the plan, prior to recordation. This
building setback line and buffer strip shall be noted on
final check and record plats. (P)
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
Mr. Applegate returned to the meeting.
87-508
87S032
In Dale Magisterial District, EAST COAST OIL CORPORATION
requested rezoning from Residential (R-7) to Community Business
(B-2) with Conditional Use Planned Development on a 2.0 acre
parcel fronting approximately 200 feet on the west line of Iron
Bridge Road, approximately 100 feet south of Cogbill Road, also
fronting approximately 90 feet on Cogbill Road, and located
southwest of the intersection of these roads. Tax Map 52-14
(1) Parcel 5 and Part of Parcels 6 and 7 (Sheet 15).
Mr. Jacobson stated the Planning Commission recommended denial
of the request because the proposal does not meet the typical
development standards of other developments in the area nor
does it meet the proposed overlay district standards.
Mr. Poole stated the adjacent property is zoned R-7; property
to the north is zoned commercial and occupied by a convenience
food store and gas station; the Master Plan submitted with the
application shows the access to Route 10 and Cogbill Road; this
plan does not comply with the current development standards,
setbacks in particular, along either Route 10 or Cogbill Road,
etc. He presented slides showing the present setbacks and
impacts on the project, the requirements for a 50 foot setback
along the ultimate rights-of-way of Route 10 and Cogbill Road,
a 20 foot building setback along the west and southwest
property line, the pump islands in the plan are acceptable, the
paving requirements along Route 10 for the gas pumps would have
to be 15 feet back, etc. He stated that the two changes with
the overlay district would be that the pump island and the
driveway for the gas pumps would have to be set back 50 feet
under and the setback to the southwest and west would be
increased from 20 feet to 30 feet. He stated also that the
proposed sign is approximately 25 feet high but it is in the
special sign district, the height is currently restricted to 13
feet.
There was no opposition present.
Mr. Les Saunders, the applicant's representative, distributed a
revised plan. He stated that the revised plan and eliminates
the coin laundry and the car wash will not be constructed and
placed in operation until public sewer service is available and
until traffic patterns into the car wash are cleared with the
Director of Transportation. He stated that the sign would be
lower than originally proposed. He stated that this plan is
similar to the plan at Route 1 and Route 10 of the East Coast
Station. He stated that they will put small signs on both
sides of the entrances and exits.
Mr. Daniel inquired if the signs meet the special sign district
requirements. Mr. Jacobson stated that the height and area met
the special sign district requirements. Mr. Saunders added
that the surrounding area except for the Little Easy
Convenience Store is owned by the people selling this land to
East Coast and they have no problem with the setbacks in the
plan. Mr. Daniel inquired if the plan met the setback
requirements. Mr. Jacobson explained that it did not. He
stated that the main concern is along Iron Bridge Road and that
there is no landscape setback on this plan. Mr. Daniel
inquired what steps needed to be taken to comply. Mr. Jacobson
stated that the plan needed 50 feet of setbacks from the
ultimate rights-of-way.
There was discussion regarding the intersection and Mr. Daniel
inquired about the entrances and exits off of Route 10, whether
it would be better to have one entrance and one exit or have
one large combined entrance and exit. Mr. McCracken stated
that the concern is that there will be a right turn lane coming
from Cogbill Road and that there will be too short a distance
between the right turn lane and the people entering the site
87-509
the other way. Mr. Daniel stated that the revised plan had
improved but that it may not be ideal for this particular site.
Mr. Saunders stated that the distance involved is not over a
few feet from the plan at Route 1 and 10 as compared to this
site. He stated that the reason for the two entrances/exits
rather than the one, is because of the traffic flow along Route
10 and it was felt to be a safer situation, etc. Mr. Daniel
stated that the main concern was for the public turning into
the site. He inquired if the gas pumps could be set further
back to comply with the setback requirements. Mr. Saunders
stated that if the gas pumps were moved back there would be no
way for people traveling down Cogbill Road to get through and
the safety hazard that might exist with that situation. Mr.
Daniel inquired of the setback of the pumps from the proposed
widening of Route 10. Mr. Jacobson stated that the setback
would have to be 110 feet from the center line. He stated that
three of the gas islands are set back farther than that and one
is not. Mr. Saunders stated that if the pumps were set back
further, there would be a traffic hazard for people coming off
of Cogbill Road. Mr. Daniel inquired when Route 10 is widened
how far would the first pump be set back. Mr. Jacobson stated
that the planned widening of Route 10 includes a 90 foot
right-of-way, which means they are 15 feet back from that
right-of-way. Mr. Daniel stated that the first pump needs to
be set back the distance required by the overlay district from
the 90 foot right-of-way. Mr. Saunders stated that it is 40
feet back. Mr. Jacobson stated that the proposed standard is
50 feet and that the parking area on the Route 10 side of the
pump shown would be in violation of the proposed overlay
standards.
After further discussion of the matter, it was on motion of Mr.
Daniel, seconded by Mr. Dodd, resolved that the Board defer
this request until July 22, 1987 to allow the applicant, staff
and the Supervisor of the district to meet and discuss this
matter.
Vote: Unanimous
87S034
In Midlothian Magisterial District, FIRESTONE TIRE AND RUBBER
COMPANY requested amendment to Conditional Use Planned
Development (Case 83S141) to permit a tire store and bulk
exceptions in a Community Business (B-2) District on a 1.0 acre
parcel fronting approximately 220 feet on the south line of
Midlothian Turnpike, also fronting approximately 220 feet on
Village Mill Drive, and located in the southeast quadrant of
the intersection of these roads. Tax Map 15-11 (4) Midlothian
Village, Phase II, Part of Lot 6 (Sheet 7).
Mr. Jacobson stated that the Planning Commission recommended
denial of this request because they felt the use was too
intense for the area. He stated that the owner of Midlothian
Village Office Development has filed a petition against this
request.
Mr. Ed Willey, the applicant's representative, explained the
application, requested approval of the request and stated that
the recommended conditions were acceptable. He stated adjacent
property owners do not object to this request and now that they
have proffered certain conditions which satisfy their concerns
as well as the Transportation Department's.
There was no opposition present.
Mr. Daniel disclosed to the Board that he had been employed by
Firestone in Hopewell, has not been affiliated with them for
87-510
18 years and feels this is not a conflict of interest.
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
approved this request, subject to the following conditions:
The following conditions notwithstanding, the plan
prepared by the Firestone Tire and Rubber Company, dated
January 8, 1987, shall be considered the Master Plan. (P)
The following conditions notwithstanding, the previously
imposed conditions for Case 83S141 shall remain in force.
(p)
3. A. Buffers and setbacks.
(1)
A 37 foot 9 inch setback shall be maintained
along Route 60. Within this setback, existing
vegetation shall be supplemented with
landscaping plus a berm with hedge thereon along
the Route 60 side of the property shall be
shaped to extend into the area north of the
north entrance on to Village Mill Drive, and the
hedge shall be of holly.
(Note: This condition modifies Condition
Conditional Use Planned Development 83S141.)
7 of
(2)
A twenty-five (25) foot buffer shall be
maintained along the eastern property line. A
six (6) foot high cedar wood fence shall be
installed on the west.ern boundary of this
buffer. The landscaping described herein shall
be installed between the property line and the
fence.
(3)
A thirty (30) foot buffer shall be maintained
along the southern property line. A six (6)
foot high solid board fence shall be installed
five (5) feet south of the northern boundary of
this buffer. Photinia plants having an initial
height and spacing sufficient to provide
screening for the day care center shall be
substituted for the white pines shown on the
Master Plan between the six (6) foot fence and
the southern property line.
(4)
A fifteen (15) foot buffer shall be maintained
along Village Mill Drive. A berm having a
minimum height of three (3) feet above the
elevation of either Village Mill Drive or the
parking/driveway area, whichever is higher,
shall be installed. This setback and berm area
shall be landscaped as described herein.
Buffer widths shall be exclusive of utility
easements, except for: 1) the southern line
buffer in which there is a sixteen (16) foot
sanitary sewer easement; and 2) utility
easements which run generally perpendicular
through the buffer. Except as noted herein, and
other than driveways within the western buffer,
and signs shown on the Master Plan and as
permitted by zoning, there shall be no other
facilities permitted within the buffers.
B. Plant materials.
(1)
At least one large deciduous tree for each fifty
lineal feet and at least one evergreen tree for
each thirty lineal feet.
87-511
(2)
At least one small deciduous tree for each
thirty lineal feet.
(3)
At least one medium shrub for each ten lineal
feet.
(4)
Low shrubs and ground cover shall be reasonably
dispersed throughout.
C. Size and Type.
(1)
Small Deciduous Trees. Small deciduous trees
shall be of a species having an average minimum
mature crown spread of greater than twelve (12)
feet. A minimum caliper of at least two and
one-half (2 1/2) inches at the time of planting
shall be required.
(2)
Large Deciduous Trees. Large deciduous trees
shall be of a species having an average minimum
mature crown spread of greater than thirty (30)
feet. A minimum caliper of at least three and
one-half (3 1/2) inches at the time of planting
shall be required.
(3)
Evergreen trees. Evergreen trees shall have a
minimum height of five (5) feet at the time of
planting.
(4)
Medium shrubs. Shrubs and hedge forms shall
have a minimum height of two (2) feet at the
time of planting.
Landscaping Design.
(1)
Generally, planting should be in an irregular
line and spaced at random.
(2)
Clustering of plant and tree species shall be
required to provide a pleasing composition and
mix of vegetation.
(3)
Decorative walls and fences may be integrated
into any landscaping program. The use of such
walls or fences, when having a minimum height of
three (3) feet, may reduce the amount of
required plant materials at the discretion of
the Director of Planning.
Tree Preservation.
(1)
Preservation of existing trees is encouraged to
provide continuity, improved buffering ability,
pleasing scale and image along the Corridor.
(2)
Any healthy existing tree may be included for
credit towards the requirements of this
Condition.
Landscaping Plan·
A conceptual landscaping plan depicting these
requirements shall be submitted to the Planning
Commission for approval in conjunction with schematic
plan review. Typical sections through these buffers
shall be included on this plan. The Commission may
increase these buffers or the amount of landscaping
if it is determined that a greater width or increased
density is necessary to accomplish adequate screening
and land use transition. A detailed landscaping plan
shall be submitted to the Planning Department for
approval in conjunction with site plan review.
(P&BS)
87-512
Brick shall be used in the construction of the building
and the monument sign shown on the Master Plan, and the
brick shall be of a color to match or coordinate with
adjacent church sanctuary and office building. The
architectural treatment of the building shall be such that
no building facade (whether front, side, or rear) consists
of materials inferior in quality, appearance, or detail to
any other facade of the building. No portion of the
building constructed of unadorned cinder block or
corrugated and/or sheet metal shall be visible from any
adjoining property, or public right of way. Mechanical
equipment, whether ground-level or rooftop, shall be
shielded and screened from public view and designed to be
perceived as an integral part of the building. Detailed
renderings depicting these requirements shall be submitted
to the Planning Commission for approval in conjunction
with schematic plan approval. (P&BS)
(Note: This condition is in addition to Condition 3 of
Case 83S141.)
Ail utility lines such as electric, telephone, CATV, or
other similar lines shall be installed underground. All
junction and access boxes shall be screened with
appropriate landscaping. All utility pad fixtures and
meters shall be shown on the site plan. The necessity for
utility connections, meter boxes, etc., shall be
recognized and integrated with the architectural elements
of the site plan. (P)
There shall be no business activity conducted on Sundays
before 1:00 p.m. (P)
Outdoor paging or speaker systems shall be prohibited.
(p)
The service bay overhead doors shall remain closed except
when vehicles are entering or exiting the bays. (P)
Access for this development shall be as depicted on the
Master Plan with the exception that the northernmost
access onto Village Mill Drive shall be designed as an
exit only. The Transportation Department may modify this
condition at the time of site plan review. (T&BS)
(Note: This condition modifies Condition 13 of Case
83S141.)
10. There shall be no sign on the western facade of the
building. (BS)
Vote: Unanimous
Mr. Applegate excused himself from the meeting.
87S049
In Bermuda Magisterial District, HERBERT F. SWEET, JR.
requested rezoning from Community Business (B-2) to Light
Industrial (M-l) on a 2.7 acre parcel fronting approximately
749 feet on the north line of Ware Bottom Spring Road, also
fronting approximately 155 feet on Old Stage Road, and located
in the northwest quadrant of the intersection of these roads.
Tax Map 116-12 (1) Parcel 19 (Sheet 32).
Mr. Jacobson stated the Planning Commission
approval, subject to a single condition.
recommended
Mr. Dodd inquired if the entrance would be to Old Stage Road or
Ware Bottom Spring Road. Mr. Jacobson stated that the entrance
would be off of Ware Bottom Spring Road. Mr. Dodd inquired
87-513
what type of buffer was required to the north. Mr. Jacobson
stated that no buffer was required since the adjacent property
is zoned commercial.
There was no opposition present.
Mr. Jim Daniels, the applicant's representative, stated the
recommended condition was acceptable.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board
approved this request, subject to the following condition:
Within the required parking setback along Old Stage Road,
a buffer shall be maintained. With the exception of
utilities, there shall be no facilities or driveways
permitted within this buffer. (T)
(Note: This condition precludes direct access to Old
Stage Road.)
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate
Mr. Applegate returned to the meeting.
87S050
In Clover Hill Magisterial District~ ROBERT S. HALL, II
requested amendment to Conditional Use Planned Development
(Case 74S021) to permit a bulk (setback) exception in a
Residential (R-7) District on a 0.41 acre parcel fronting
approximately 124 feet on the north line of Winterberry Ridge,
approximately 38 feet west of Millridge Parkway. Tax Map 47-16
(4) Winterberry Ridge, Block A, Lot 1 (Sheet 13).
Mr. Jacobson stated the
approval of this request.
Planning Commission
recommended
Mr. Robert S. Hall, II, was present.
There was no opposition present.
On motion of Mr. Applegate, seconded by Mr. Dodd, the Board
approved this request.
Vote: Unanimous
87S053
In Clover Hill Magisterial District, BANK OF VIRGINIA, GENITO
BRANCH requested amendment to Conditional Use Planned
Development (Case 84S135) relative to setbacks. This request
lies in a Community Business (B-2) District on a 1.6 acre
parcel fronting approximately 203 feet on the north line of
Hull Street Road, approximately 220 feet east of Genito Road.
Tax Map 49-10 (1) Parcel 47 (Sheet 14).
Mr. Jacobson stated the
approval of this request.
Planning
Commission
recommended
Mr. Fred Thompson, the applicant's representative, was present.
There was no opposition present.
On motion of Mr. Applegate, seconded by Mr. Dodd, the Board
approved this request.
Vote: Unanimous
87-514
7S057
In Clover Hill Magisterial District, SUDBRINK BROADCASTING
COMPANY OF RICHMOND requested amendment to Conditional Use
Planned Development (Case 79S065) to permit a 100 foot
communications tower in a Light Industrial (M-l) District on a
2.16 acre parcel fronting approximately 297 feet on the north
line of Southlake Boulevard, approximately 230 feet west of
Research Road. Tax Map 17-13 (5) Southport, Section 2, Lot 7
(Sheet 8).
Mr. Jacobson stated the Planning Commission recommended
approval of this request, subject to certain conditions.
Mr. Vernon LaPrade, the applicant's representative, stated the
conditions were acceptable.
There was no opposition present.
On motion of Mr. Applegate, seconded by Mr. Dodd, the Board
approved this request, subject to the following conditions:
The plan and Textual Statement submitted with the
application shall be considered the Master Plan for the
location of the tower. (P)
In conjunction with the approval of this request, the
Planning Commission shall grant schematic plan approval of
the Master Plan. (P)
Vote: Unanimous
87S058
In Matoaca Magisterial District, VERNON E. LAPRADE, JR.
requested Conditional Use Planned Development to permit an
automobile graveyard and bulk exceptions in a General Business
(B-3) District on a 2.7 acre parcel fronting approximately 539
feet on the south line of Hull Street Road, approximately 500
feet west of Suncrest Drive. Tax Map 49-11 (1) Parcels 7 and
24 (Sheet 14).
Mr. Jacobson stated the Planning Commission recommended
approval of this request, subject to certain conditions.
Mr. Vernon LaPrade stated the reco~nended conditions were
acceptable.
There was no opposition present.
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board
approved this request, subject to the following conditions:
The following conditions notwithstanding, the plan
prepared by Potts and Minter, Professional Land Surveyors,
revised March 9, 1987, and the Textual Statement submitted
with the application shall be considered the Master Plan
for the automobile graveyard use. (P)
Public water and sewer shall be used. The owner/developer
shall be responsible for obtaining all necessary off-site
easements to extend public sewer. (U)
The site shall be graded and filled so as to direct
drainage to Route 360. (EE)
In conjunction with the approval of this request, a two
(2) foot exception to the eight (8) foot minimum height
requirement for the screening fence shall be granted. (P)
(Note: The Zoning Ordinance prohibits the collection or
storage of vehicles and vehicle parts in piles that exceed
the height of the fence.)
87-515
Ail wrecked and/or uneconomically repairable vehicles, as
well as all parts, shall be stored within the fenced area
or any enclosed structure. (P)
In conjunction with the approval of this request, the
Planning Commission shall grant schematic plan approval of
the Master Plan. (P)
Vote: Unanimous
87S070
In Midlothian Magisterial District, MANOR HEALTH/LEADER NURSING
AND REHABILITATION CENTER OF VIRGINIA, INC. requested amendment
to Conditional Use Planned Development (Case 85S015) plus
Conditional Use Planned Development to permit a nursing home in
Residential (R-7) and Office Business (O) Districts on an 8.6
acre parcel fronting approximately 886 feet on the west line of
Alverser Drive, also fronting approximately 90 feet on Huguenot
Road and approximately 508 feet on Old Buckingham Road, and
located in the northwest quadrant of the intersection of
Alverser Drive and Old Buckingham Road. Tax Map 16-8 (1)
Parcels 6, 7, and 8 (Sheet 7).
Mr. Jacobson stated the Planning Commission recommended
approval of this request, subject to certain conditions.
Mr. Ed Willey, the applicant's representative,
recommended conditions were acceptable.
stated the
There was no opposition present.
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
approved this request, subject to the following conditions:
The following conditions notwithstanding, the plan
prepared by Manor Healthcare Corporation, dated March 17,
1987, and the Textual Statement submitted with the
application shall be considered the Master Plan. However,
should a nursing home not be developed and office
development desired, Conditional Use Planned Development
(Case 85S015) on Parcel 6, Tax Map 16-8, and all
previously imposed conditions shall remain in force for
office development on Parcel 6. (P)
(Note: Office development on Parcels 7 and 8, Tax Map
16-8, require separate zoning action.)
Public water and sewer shall be used. In conjunction with
schematic plan submission, a hydraulic analysis of the
existing eight (8) inch sewer line shall be submitted to
the Utilities Department for approval. Prior to release
of any building permit, adequate sewer capacity, as
required by the Utilities Department, shall be provided.
(u)
3. Buffer and Setback Requirements.
(a)
Within the parking setbacks along Old Buckingham Road
and Alverser Drive, as depicted on the Master Plan,
trees and shrubs of sufficient height and density
shall be planted to minimize the visibility of
parking areas from Old Buckingham Road and Alverser
Drive. At a minimum, landscaping shall be
accomplished in accordance with Condition 4 (f).
(b)
A fifty (50) foot buffer shall be maintained along
the northern property line adjacent to Olde Coach
Village Subdivision. In addition to the landscaping
required herein, a six (6) foot high solid board
fence shall be installed on the northern edge of the
northern buffer. A thirty (30) foot buffer shall be
87-516
maintained along the northwest property line adjacent
to residentially zoned property. With the exception
of utilities, which run generally perpendicular
through these buffers, fences, pedestrian walkways,
and passive recreational uses, there shall be no
other facilities or other improvements permitted
within these buffer areas. Existing vegetation
within these buffers shall be supplemented with
landscaping to minimize the view of driveways and
parking areas and provide year-round screening. At a
minimum, landscaping shall be accomplished in
accordance with Condition 4 (f).
Prior to rough clearing and grading, a conceptual
landscaping plan depicting these requirements shall
be submitted to the Planning Commission for approval.
A detailed landscaping plan shall be submitted to the
Planning Department for approval in conjunction with
final site plan review. (P)
Landscaping Requirements.
(a) Purpose and Intent.
A comprehensive landscaping program for the site is
essential for the visual enhancement of the property;
and to protect and promote the appearance, character,
and economic value of the property and surrounding
neighborhoods. The purpose and intent of such
landscaping requirements is also to reduce the
visibility of paved areas from adjacent properties
and streets, moderate climatic effects, minimize
noise and glare, and enhance public safety by
defining spaces to influence traffic movement.
Landscaping will reduce the amount of storm water
runoff and provide transition between neighboring
properties.
(b) Landscaping Plan and Planting Requirements.
(1) A landscaping plan shall be submitted in
conjunction with site plan review.
(2)
Such landscaping plan shall be drawn to scale,
including dimensions and distances, and clearly
delineate all existing and proposed parking
spaces or other vehicle areas, access aisles,
driveways, and the location, size and
description of all landscaping materials.
(c) Plant Materials Specifications.
(1) Quality.
Ail plant materials shall be living and in a
healthy condition. Plant materials used in
conformance with the provision of these
specifications shall conform to the standards of
the most recent edition of the "American
Standard for Nursery Stock," published by the
American Association of Nurserymen.
(2) Size and Type.
(a)
Small Deciduous Trees. Small deciduous
trees shall be of a species having an
average minimum mature crown spread of
greater than twelve (12) feet. A minimum
caliper of at least two and one-half (2
1/2) inches at the time of planting shall
be required.
87-517
(b)
(c)
Large Deciduous Trees. Large deciduous
trees shall be of' a species having an
average minimum mature crown spread of
greater than thirty (30) feet. A minimum
caliper of at least three and one-half (3
1/2) inches at the time of planting shall
be required.
(d)
Evergreen trees. Evergreen trees shall
have a minimum height of five (5) feet at
the time of planting.
Medium shrubs. Shrubs and hedge forms
shall have a minimum height of two (2) feet
at the time of planting.
(3) Landscaping Design.
(b)
Generally, planting required by this
section should be in an irregular line and
spaced at random.
(c)
Clustering of plant and tree species shall
be required to provide a pleasing
composition and mix of vegetation.
Decorative walls and fences may be
integrated into any landscaping program.
The use of such walls or fences, when
having a minimum height of three (3) feet,
may reduce the amount of required plant
materials at the discretion of the Director
of Planning.
(4) Tree Preservation.
(a)
(b)
Preservation of existing trees is
encouraged to provide continuity, improved
buffering ability, pleasing scale and image
on the property.
Any healthy existing tree may be included
for credit towards the requirements of this
Condition.
(d) Maintenance.
(e)
(1)
The owner, or his agent., shall be responsible
for the maintenance, repair, and replacement of
all landscaping materials as may be required.
(2)
Ail plant material shall be tended and
maintained in a healthy growing condition and
free from refuse and debris at all times. All
unhealthy, dying or dead plant materials shall
be replaced during the next planting season.
(3)
Ail landscaped areas shall be provided with a
readily available water supply. The utilization
of underground storage chambers to collect
runoff to be later used to irrigate plant
materials is encouraged.
Installation and Bonding Requirements.
(1)
Ail landscaping shall be installed in a sound,
workmanship-like manner and according to
accepted, good planting practices and
procedures. Landscaped areas shall require
protection from vehicular encroachment by such
means as, but not limited to, wheel stops or
concrete or bituminous curbs.
87-518
(f)
(2)
Where landscaping is required, no certificate of
occupancy shall be issued until the required
landscaping is completed in accordance with the
approved landscape plan. When the occupancy of
a structure is desired prior to the completion
of the required landscaping, a certificate of
occupancy may be issued only if the owner or
developer provides to the County a form of
surety satisfactory to the Planning Department
in an amount equal to the costs of the remaining
plant materials, related materials and
installation costs.
(3)
Ail required landscaping shall be installed and
approved by the first planting season following
issuance of a certificate of occupancy or the
bond shall be forfeited to the County.
Perimeter Landscaping.
At a minimum, landscaping shall be provided within
required buffers and along Old Buckingham Road and
Alverser Drive as follows:
(a)
At least one large deciduous tree for each
fifty lineal feet and at least one
evergreen tree for each thirty lineal feet
shall be planted within the setback area.
(b)
At least one small deciduous tree for each
thirty lineal feet shall be planted within
the setback area.
(c)
At least one medium shrub for each ten
lineal feet shall be planted within the
setback area.
(d)
Low shrubs and ground cover
reasonably dispersed throughout.
shall be
OR:
(a)
A minimum four (4)
berm, and
foot high undulating
(b)
At least one large deciduous tree for each
fifty lineal feet and at least one
evergreen for each thirty lineal feet shall
be planted within the setback area.
(c)
At least one small deciduous tree for each
fifty lineal feet shall be planted within
the setback area.
(d)
At least one medium shrub for each fifteen
lineal feet shall be planted within the
setback area.
(e)
Low shrubs and ground cover
reasonably dispersed throughout.
shall be
(g) Landscaping. Standards for Parking Areas.
(1) Interior parking area landscaping.
(a)
The parking area shall have at least twenty
(20) square feet of interior landscaping
for each space. Each required landscaped
area shall contain a minimum of 100 square
feet and have a minimum dimension of at
least ten feet.
87-519
(b)
The primary landscaping material in the
parking areas shall be trees which provide
shade or are capable of providing shade at
maturity. Each landscaped area shall
include at least one small tree. The total
number of trees shall not be less than one
for each 200 square feet, or fraction
thereof, of required interior landscaped
area. The remaining area shall be
landscaped with shrubs and other vegetative
material to complement the tree
landscaping.
(c)
Landscaped areas shall be reasonably
dispersed throughout, located so as to
divide and break up the expanse of paving.
The area designated as required setbacks
shall not be calculated as required
landscaped area. (P)
Ail utility lines such as electric, telephone, CATV, or
other similar lines shall be installed underground. All
junction and access boxes shall be screened with
appropriate landscaping. All utility pad fixtures and
meters shall be shown on the site plan. The necessity for
utility connections, meter boxes, etc., shall be
recognized and integrated with the architectural elements
of the site plan. (P)
The proposed building(s) shall have an architectural style
and utilize materials as depicted in the renderings and
described in the Textual Statement submitted with the
application. Architectural treatment of building facades
(whether front, side, or rear) shall not consist of
architectural materials of inferior quality, appearance,
or detail to any other facade of the same building. The
intent of this requirement is not to preclude the use of
different materials on different building facades (which
would be acceptable if representative of good
architectural design) but rather, to preclude the use of
inferior materials on sides which face adjoining property
and thus, might adversely impact existing or future
development causing a substantial depreciation of property
values. No portion of a building constructed of unadorned
cinder block or corrugated and/or sheet metal. Mechanical
equipment, whether ground-level or rooftop, shall be
shielded and screened from public view and designed to be
perceived as an integral part of the building. Elevations
depicting these requirements shall be submitted to the
Planning Department for approval in conjunction with site
plan review. (P)
Exterior lighting shall not exceed a height of fifteen
(15) feet and shall be arranged and installed so that the
direct or reflected illumination does not exceed 0.5 foot
candles above background measured at the lot line
adjoining Old Buckingham Road, Alverser Drive, and the
adjacent properties. Lighting standards shall be of a
directional type capable of shielding the light source
from direct view. A lighting plan depicting these
requirements shall be submitted to the Planning Department
for approval in conjunction with site plan review. (P)
Signs shall comply with the requirements of the "Special
Sign District" for Office Business (O) zoning.
Landscaping shall be provided around the base of the
freestanding sign. Sign colors and style shall be
compatible with the architectural style of the buildings.
Prior to erection of any signs, a plan depicting these
requirements shall be submitted to the Planning Department
for approval. (P)
87-520
The loading areas shall be designed and located so as not
to be visible from the adjacent residential properties or
from public rights of way. (P)
10.
The developer shall provide an accurate account of the
drainage situation showing existing drainage and the
impact this development will have on the site and
surrounding area. The developer shall submit an overall
storm water management and site construction plan to
Environmental Engineering and VDOT providing for on-site
and off-site drainage facilities in accordance with the
Environmental Engineering section of the "Request Analysis
and Recommendation." The plans shall be approved by the
Environmental Engineering Department and VDOT, and all
necessary easements shall be obtained prior to any
vegetative disturbance. The approved off-site plan may
have to be implemented prior to clearing. (EE)
11.
The entire site may, but at a minimum all buildings and
paved areas shall, drain to the 78 inch pipe under Old
Buckingham Road via drainage conveyance system approved by
Environmental Engineering and VDOTo (EE)
12.
The storm drainage design shall account for the conveyance
of storm water from the adjacent property to the west,
which also drains to the 78 inch pipe under Old Buckingham
Road. (EE)
13.
Any utilization of the existing drainage easement between
Lots 4 and 5, Block K, Section A of Old Coach Village
shall be via an adequately designed storm sewer. (EE)
14.
Concrete curb and gutter shall be installed around the
perimeter of all driveways and parking areas. Drainage
shall be designed so as not to interfere with pedestrian
traffic. (EE)
15.
Prior to the issuance of a building permit, thirty-five
(35) feet of right of way, measured from the centerline of
Old Buckingham Road and Alverser Drive, shall be dedicated
to and for the County of Chesterfield, free and
unrestricted. Further, any additional right of way
necessary to accommodate realignment of the Huguenot
Road/Alverser Drive intersection, at approximately a
ninety (90) degree angle, shall be dedicated to and for
the County of Chesterfield, free and unrestricted. (T)
16.
Prior to the issuance of an occupancy permit, an
additional lane of pavement, curb, and gutter shall be
installed along the entire property frontage of Old
Buckingham Road and Alverser Drive. (T)
(Note: Prior to obtaining final site plan approval or
building permits, schematic plans must be submitted to the
Planning Commission for approval.)
Vote: Unanimous
87S072
In Clover Hill Magisterial District, POCONO GREEN ASSOCIATES
requested amendment to Conditional Use Planned Development
(Case 85S028) to permit commercial access through a
Residential-Townhouse (R-TH) District on a 0.29 acre parcel
fronting approximately 293 feet on the west line of Sturbridge
Drive, also fronting approximately 43 feet on Midlothian
Turnpike, and located in the southwest quadrant of the
intersection of these roads. Tax Map 1'7-11 (1) Part of Parcel
9 (Sheet 8).
Mr. Jacobson stated the Planning Commission had deferred this
request to August 18, 1987. He stated the Board, must,
therefore, defer this request, to allow the Planning Commission
to make a recommendation.
87-521
Mr. Ed Willey, the applicant's representative,
would be meeting with the Community.
stated they
On motion of Mr. Applegate, seconded by Mr. Daniel, the Board
deferred this request until August 26, 1987.
Vote: Unanimous
87S074
In Midlothian Magisterial District, SYCAMORE PRESBYTERIAN
CHURCH requested amendment to Conditional Use Planned
Development (Case 78S170) relative to access, paving, and
utilities. A church is planned. This request lies in a
Residential (R-15) District on a 7.0 acre parcel fronting
approximately 336 feet on the west line of Coalfield Road,
approximately 1,560 feet south of South Carriage Lane. Tax Map
25-4 (1) Parcel 6 (Sheet 7).
Mr. Jacobson stated the
approval of this request.
Planning
Commission
recommended
Rev. Harry Long, the minister of Sycamore Presbyterian Church,
stated the recommendations were acceptable.
There was no opposition present.
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
approved this request, subject to the following conditions:
The following conditions notwithstanding, the plan
prepared by Bodie, Taylor and Puryear, Inc., dated March
13, 1987, shall be considered the Master Plan. (P)
There shall be a single access to Coalfield Road. The
exact location of the access shall be approved by the
Transportation Department at the time of site plan review.
(T)
(Note: This condition supersedes. Condition 32 of Case
78S170 for development of a church on the request property
only.)
Prior to issuance of a building permit, forty-five (45)
feet of right of way, measured from the centerline of
Coalfield Road, shall be dedicated, to and for the County
of Chesterfield, free and unrestricted. (T)
Prior to occupancy, additional pavement shall be installed
along Coalfield Road to accommodate turn lane(s). In
conjunction with site plan submission, a phasing plan for
these improvements may be submitted to the Transportation
Department for approval. (T)
Public water shall be used. At such time that public
sewer is within 200 feet of the property, public sewer
shall be extended to serve the use. (U)
(Note: This condition supersedes Condition 9 of Case
78S170 for the development of a church on the request
property only.)
Within five (5) years of the date of approval of this
request, all driveways and parking areas shall be paved,
curbed, and guttered. Until such time that paving occurs,
all driveways and parking areas shall be graveled with a
minimum of six (6) inches of ~21 or ~21A stone and shall
be delineated by a permanent means (i.e., timber curbs,
etc.). (P&EE)
87-522
Ail driveways and parking areas shall be screened from
view of the adjacent property to the north. The exact
method of screening shall be approved by the Planning
Department at the time of site plan review. (P)
In conjunction with the approval of this request, the
Planning Commission shall grant schematic plan approval of
the Master Plan. (P)
Vote: Unanimous
87S078
In Clover Hill Magisterial District, SOUTHGATE ASSOCIATES
requested amendment to Conditional Use Planned Development
(Cases 85S076 and 86S035) relative to signs and parking space
sizes. This request lies in an Office Business (O) District on
a 74 acre parcel fronting approximately 280 feet on the south
line of Midlothian Turnpike, also fronting approximately 960
feet on the east line of North Arch Road and lies southeast of
the intersection of these roads. Tax Map 28-1 (1) Parcels 8,
9, and 44 (Sheet 8).
Mr. Jacobson stated the Planning Commission recommended
approval of this request, subject to certain conditions.
No one was present representing the applicant; however, Mr.
Jacobson stated the conditions had been accepted at the
Planning Commission meeting.
There was no opposition present.
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
approved this request, subject to the following conditions:
Prior to erection of any signs, a complete sign package
depicting typical colors, materials, sizes, heights, etc.,
shall be submitted to, and approved by, the Planning
Staff. One (1) freestanding sign, not to exceed an
aggregate area of thirty (30) square feet and a height of
ten (10) feet, shall be permitted along Midlothian
Turnpike, identifying the development and the tenants
therein. One (1) freestanding sign, not to exceed an
aggregate area of thirty (30) square'feet and a height of
ten (10) feet, shall be permitted along North Arch Road
identifying this development and the tenants therein. One
(1) freestanding sign, not to exceed an aggregate area of
100 square feet shall be permitted along Powhite Parkway
identifying this development and the tenants therein.
Other freestanding signs shall be permitted on the
interior of this development if they are positioned so as
not to be legible from outside the project. These
interior freestanding signs, directional signs, and
building-mounted signs shall be permitted as regulated in
the Office Business (O) District. At the time of sign
package review, Planning Staff may increase the size and
number of signs along Powhite Parkway and North Arch Road,
provided sign proliferation is not encouraged, there will
be no adverse effect on area residential development and
the signs' designs are compatible with the quality of the
development. However, in no case shall there be more than
two (2) freestanding signs along Powhite Parkway, having
an area of 100 square feet each alnd one (1) freestanding
sign along North Arch Road having an aggregate area of
sixty (60) square feet. Signs may utilize external
lighting or internal lighting, subject to lighting
approval by Staff. (P)
(Note: This condition supersedes Condition 24 of Case
85S076. Also, this condition would not preclude a
freestanding sign along Midlothian Turnpike on the General
87-523
Business (B-3) portion of the development, as permitted by
the Zoning Ordinance.)
In conjunction with the approval of this request, a 0.5
foot exception to the 9.5 foot parking space width
requirement shall be granted for parking spaces which are
located within parking decks, ]provided that required
handicapped parking spaces shall be a minimum of 12.5 feet
in width. Landscaping shall be accomplished around the
perimeters of parking decks similar to landscaping around
the perimeters of office buildings. Conceptual plans
depicting this requirement shall be submitted to the
Planning Commission for approval in conjunction with
schematic plan review. Detailed plans shall be submitted
to the Planning Department for approval within ninety (90)
days of clearing and rough grading. (P)
(Note: This condition is in addition to Conditions 1 and
2 of Case 86S035 for parking spaces located within parking
decks.)
Vote: Unanimous
11 .M.
EXECUTIVE SESSION
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board
suspended its rules to amend the agenda to include Item ll.M.,
an Executive Session to discuss Personnel Matters pursuant to
Section 2.1-344(a) (1) of the Code of Virginia, 1950, as
amended.
Vote: Unanimous
On motion of Mr. Applegate, seconded by Mr. Daniel, the Board
went into Executive Session to discuss Personnel Matters
pursuant to Section 2.1-344(a) (1) of the Code of Virginia,
1950, as amended.
Vote: Unanimous
Reconvening:
ADJOURNMENT
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
adjourned at 3:45 p.m. until 1:00 p.m. on July 8, 1987, in the
Administration Building Conference Room (Room 502).
Vote: Unanimous
L~'n~v B. Ramsey ~
Acting County Administrator
Tarry G. Daniel '
87-524