Loading...
07-08-1987 MinutesBOARD OF SUPERVISORS MINUTES July 8, 1987 Supervisors in Attendance: Staff in Attendance: Mr. Harry G. Daniel, Chairman Mr. Jesse J. Mayes, Vice Chairman Mr. G. H. Applegate Mr. R. Garland Dodd Mrs. Joan Girone Mr. Lane B. Ramsey Acting County Administrator Mr. Stanley Balderson, Dir., Econ. Develop. Mr. N. E. Carmichael, Comm. of Revenue Mrs. Doris DeHart Legislative Coord. Ms. Joan Dolezal, Clerk to the Board Chief Robert Eanes Fire Department Mr. Bradford S. Hammer, Asst. Co. Admin. Ms. Alice Heffner, Youth Svcs. Coord. Mr. Thomas Jacobson, Dir. of Planning Dr. Burt Lowe, Dir., Mental Health/Retard. Mr. Robert Masden, Asst. Co. Admin. for Human Services Mr. R. J. McCracken, Transp. Director Mr. Richard McElfish, Dir. of Env. Eng. Mrs. M. Arline McGuire, Treasurer Mr. Steve Micas, Co. Attorney Mrs. Pauline Mitchell, Dir. of News/Info. Services Mr. F. O. Parks, Dir., Info. Sys. Tech. Col. Joseph Pittman, Chief of Police Mr. Richard Sale, Asst. Co. Admin. for Development Mr. Jay Stegmaier, Dir. of Budget Mr. M. D. Stith, Jr., Dir. of Parks & Rec. Ms. Karen Waldron, Asst. Co. Attorney Mr. David Welchons, Dir. of Utilities Mr. Frederick Willis, Dir. of Human Resource Management Mr. Daniel called the meeting to order in Room 502 of the Administration Building at 1:10 p.m. (EDST) 1. WORK SESSIONS 1.A. IMPLEMENTING PERSONAL PROPERTY PRORATION Mr. Ramsey stated that when the Board approved the 1988 operat- ing budget, which provided for the initiation of Personal Property Tax Proration effective January 1, 1988, it was done with the understanding that staff would develop an implementa- tion plan addressing staffing, facility, equipment require- ments, etc. 87-525 Mr. Hammer stated the Board approved a budget of $289,100 for implementation of the program which provides for ten (10) additional staff -- nine (9) in the Commissioner of Revenue's office and one (1) in the County Treasurer's office for 1987-88. He stated four additional positions will be necessary for the Treasurer's Office in 1988-89. He stated proration will increase transactions 65% and he reviewed the various transactions necessary, as well as what the public will expect. He reviewed the technical aspects, the space needs and the educational program that should begin. He stated the revenue, which should come to the County from this program, will be approximately $1.5 million. Mr. Daniel requested that the County Attorney outline who will receive refunds, the qualifications necessary, how the tax will affect citizens from out-of-state or other jurisdictions with or without a similar program, etc. He requested that if criteria had to be written that it be done to the benefit of the County. Mr. Carmichael explained that a bill would be submitted to the General Assembly this year which would address one citizen moving from one proration area to another. It was generally agreed the County Attorney should ensure this issue was in the County's legislative packet as well for the 1988 General Assembly. Mr. Mayes expressed concern regarding the increase in personnel over the two year period and what their responsibilities would be, as automation should reduce positions if properly administered. Mrs. Girone joined the meeting. Mr. Applegate stated he felt the return on the investment was a wise financial investment. Mr. Carmichael stated he felt the sooner the process began the better, as people have to be hired, trained, etc. It was generally agreed to proceed with the initiation of the program. (A copy of the information presented is filed with the papers of this Board.) 1.B. COUNTY SPACE NEEDS Mr. Stegmaier presented the Board with projected space needs for County offices, two shuffle plans to accommodate these needs and the financial obligations. He specifically analyzed the current administrative space needs, the effect of the vacated Human Services and Courts Buildings space, the cost and financing options, the new debt available to be issued under the current tax rate, etc. Mr. Dodd discussed utilizing school facilities to assist with the space inadequacy. Mr. Daniel indicated the County had never had adequate space. Mrs. Girone felt the County needed to manage its space better. Mr. Mayes stated he felt automa- tion should reduce the need for personnel as well as space. The Board requested a detailed listing of what departments are automated in the County. Mr. Daniel appointed Mr. Applegate and himself to a Space Committee to review the space needs in a timely fashion as well as other essential needs. Mrs. Girone stated she felt the space needs were only half of the picture as citizen needs should be considered. She added the School system was requesting space and they have never included administrative space in their Capital Improvements Program, the way they operate certain programs requires more space, etc. Mr. Daniel indicated a discussion was necessary with the School Board regarding space requirements before this request was approved. Mr. Dodd stated he did not feel a space crisis existed at this time and would prefer to see what is available after the Courts 87-526 and Human Services Buildings are completed. better, refined space plan was necessary. He indicated a Mrs. Girone requested the empty store next to the Division of Motor Vehicles at Crossroads Shopping Center, Route 60 and Courthouse Road, be considered as a satellite office for the Commissioner of Revenue and the Treasurer to provide better service to citizens and reduce the crowding in the Administra- tion Building at the Courthouse. Mr. Hammer reviewed the space that would become available in the fall. It was generally agreed that Shuffle Plan I is appropriate with the exception of consideration given to the departments requesting the Health Department space. SHUFFLE PLAN I DEPARTMENT MOVE TO SQUARE FOOTAGE INCREASE/DECREASE EXTENSION SVC PARKS & REC HUMAN RESOURCE MGT REGISTRAR PRORATION SOC SERVICES ANNEX SOCIAL SERVICES PARKS & REC HUMAN RES MGMT REGISTRAR 2000 10000 1900 (1000) 2000 It was agreed the Space Committee should address the second phase of the plan. (A copy of the information presented is filed with the papers of this Board.) 1.C. AIRPORT INDUSTRIAL PARK SECOND ACCESS Mr. Sale reviewed alternatives for providing access to the Airport Industrial Park due to the construction of Route 288, the possible development of additional property both public and private, how it will affect existing development, etc. Mr. Daniel stated he felt the proposed line to Belmont Road would open additional property for development, would meet commitments made, would be the easiest and most direct way to Five Forks which is where development will occur at Route 288, and would provide the best access. Mr. Applegate expressed concerns regarding the County construc- ting the road which will provide opportunities for private concerns. Mr. Sale stated the staff would negotiate with the private owners for the cost of the road. Mrs. Girone indicated she felt the access over Route 288 at Reycan Road to Courthouse Road would be best as it is already established and in the plans. Mr. Sale indicated the cost to bridge Reycan Road would be more than the cost for the road extension to Belmont Road with less benefit to the County. Both Mrs. Girone and Mr. Applegate expressed additional con- cerns about the extension and private owners participating and/or paying all costs. Mrs. Girone stated she felt Phase I could be bridging Reycan Road and Phase II could be extending the road to Belmont Road with developer participation. There was further discussion regarding commitments to Reynolds Metals to provide a second access, congestion at Five Forks and its redesign with either option, etc. Mr. Dodd expressed interest that a development district concept be considered, that Industrial Access funding be pursued and that no money be spent until all details are worked out. Mrs. Girone stated she felt written correspondence to Reynolds Metals should be accomplished to determine what their needs are, etc. There was further discussion regarding bridging of Reycan Road, the cost of utility relocation, the need for a second access prior to Reycan Road being discontinued, how an assessment district could be established with necessary legal requirements 87-527 accomplished, the commitment to Reynolds Metals, the concerns of Young Moving and Storage who wished to changed their loca- tion depending on where the second access would be, etc. Mr. McCracken stated that a second access will probably not be constructed prior to Reycan Road being severed. He stated that additional funds would be needed if the bridging of Reycan Road over Route 288 is desired. After further discussion, it was generally agreed that the County should consider the extension to Belmont Road, staff should pursue an assessment district concept, Industrial Access funds should be pursued, no construction money should be spent before details are outlined and that a letter to Reynolds Metals on the County's commitments should be forwarded. (A copy of the material presented is filed with the papers of this Board.) EXECUTIVE SESSION On motion of Mr. Applegate, seconded by Mr. Mayes, the Board went into Executive Session to discuss personnel matters and to consult with legal counsel on legal matters relating to the Police Department and relating to New Smyrna Beach versus Chesterfield County, pursuant to Sections 2.1-344 (a) (1) and (6), respectively, of the Code of Virginia, 1950, as amended. Vote: Unanimous 3. DINNER The Board recessed at 5:00 p.m. to travel to the Crosswind Restaurant for dinner to meet with Mr. Chris Wood, Director of the Metropolitan Economic Development Council, to discuss matters of mutual concern. Reconvening: Mr. Daniel called the regularly scheduled meeting to order at 7:00 p.m. (EDST). 4. INVOCATION Mr. Daniel introduced Pastor Jerome Lee, Spring Creek Baptist Church, who gave the invocation. 5. PLEDGE OF 2{I.T.EGIANCE TO THE FLAG OF THE UNITED STATES OF The Pledge of Allegiance to the Flag of the United States of America was recited. 6. APPROVAl, OF MINUTES On motion of Mr. Dodd, seconded by Mr. Applegate, the Board approved the minutes of June 24, 1987, as amended. Vote: Unanimous 7. COUNTY ADMINISTRATOR'S COMMENTS Mr. Masden introduced Ms. Carol Boisineau, Chairman of the Youth Services Commission. Ms. Boisineau presented the Board with a copy of the Commission's 1986-87 Annual Report and 1987-88 Comprehensive Plan. She briefly highlighted some of 87-528 the activities, such as Youth Awards Night; Model County Government Day; the completed survey of community residents, human services agencies and 7th, 9th and 12th grade students, as well as a youth forum from which they compiled a needs assessment list; etc. She stated that the Commission hoped to establish and be able to continue such projects in the future, as well as others, in conjunction with the James River West Optimist Club. She stated that their goal is to become more visible to the County residents and that the Commission hoped to do this with posters, sending newsletters to the youth and writing a directory. She thanked the Board for their support and financial assistance. Mr. Masden introduced Ms. Mary Payne, Executive Director for the Capital Area Agency on Aging, who presented the Board with the Area Plan for 1988-89 and a summary of the budget. She stated that the Capital Area Agency on Aging is serving approx- imately 95 Chesterfield County residents at congregate meal sites, 42 Chesterfield residents are being served home de- livered meals and 70 people are being provided transportation. She gave statistical information on the population of older people in the County, on minorities, poverty, financial assist- ance received, homes for adults, nursing homes, etc. She stated that transportation is a major concern for older citizens and requested the Board's recommendation for better transportation service. She expressed appreciation for the Board's support. Mr. Daniel inquired about the program in effect in the Richmond and Henrico area, "Graying of Suburbia", and why Chesterfield is not involved. Mrs. Payne stated that Chesterfield was not a participant because the population of older residents is much lower. Ms. Janice Mack, Vice Chairman of the Capital Area Agency on Aging, was present and stated the CAAA was denied a small increase in the budget for the current year and requested future positive consideration. 8. BOARD COMMITTEE REPORTS Mr. Daniel stated that he had received a letter from the Virginia Department of Transportation (VDOT) which indicated that all corridors for Route 288 are being evaluated by the consultants and the process is on schedule. He stated public hearings for citizen input are being scheduled by VDOT. He stated, in response to a request from the County, another letter was received indicating when general informational meetings would be held for interested parties. Mr. Daniel stated that he had also received a letter from Mr. John Maxwell, the County's consultant, seeking applicants for a County Administrator, indicating advertisements have been placed, with a sufficient amount of inquiries being received and responses from the advertisements. He stated the applica- tion process deadline has been scheduled for July 31, 1987. He instructed the County Attorney to prepare a Board item which would allow the Board to interview the consultant in August as well as the prospective candidates. Mr. Daniel stated that the Richmond Regional Planning District Commission had accepted the Board's request to include the southern region in the solid waste management/waste-to-energy study. Mr. Applegate stated that the ribbon-cutting ceremony for the new terminal building at the Richmond International Airport was held on June 26, 1987 and was successful. Mrs. Girone stated that the County had cooperated with Virginia State University to obtain five bus stops for students and a ribbon cutting ceremony was held on July 7, 1987, which Mr. Mayes and she attended. She also stated she attended the 4th of July Extravaganza held at the Courthouse, which was very successful and at which there were many participants. 87-529 Mr. Mayes stated he had attended a community meeting in Winter- pock regarding citizen concerns with respect to a stump dump proposal. REQUESTS TO POSTPONE ACTION, E~RR~RNCYADDITIONS OR CHANGES IN Xn~ ORDER OF PRESENTATION On motion of Mr. Applegate, seconded by Mrs. Girone, the Board deleted Item 14.D.3., Set Public Hearing Date to Consider Conveyance of Parcel in Airport Industrial Park to Young Moving and Storage; replaced Item 14.D.3. with an additional Item 14.D.3., Resolution Regarding Route 288 to Route 360 to Route 10; and added Item 14.A.4., Positions for Proration of Personal Property; and adopted the agenda, as amended. Vote: Unanimous It was noted that the Board received additional information for existing Item 14.B., Resolution to Adopt the Updated Emergency Operations Plan for Chesterfield County. 10. RESOLUTIONS OF SPECIAL RECOGNITION 10.A. RECOGNIZING MR. JOHN F. BANKS, SR. FOR HIS CONTRIBUTION TO EDUCATION AND THE CITIZENS OF CHESTERFIELD COUNTY Mr. Mayes stated that Mr. Banks (deceased) was a dedicated volunteer who had made many contributions to the Matoaca Advisory Committee, the County and its citizens. On motion of the Board, the following resolution was adopted: WHEREAS, Mr. John F. Banks, Sr. served the citizenry of Virginia as Associate Director of Secondary Schools for the State Department of Education; and WHEREAS, Mr. Banks was involved with public schools in Virginia for 47 years beginning in 1933 as a teacher in Halifax County, as a school principal for ten years in Northampton County and as a school principal in Montgomery County for nineteen years; and WHEREAS, Mr. Banks taught Social Studies at Virginia State University in Chesterfield County for five years before joining the State Department of Education; and WHEREAS, Mr. Banks served his community as a Member of the Board of Mary Carter Beacon House in Petersburg, Virginia; Voice in Richmond; and the National Council of Senior Citizens; and WHEREAS, Mr. Banks was a Charter Member of the Matoaca District Advisory Council which was formed in 1985 and served as the first and only Treasurer of this organization; and WHEREAS, Mr. Banks' spirit of volunteerism was apparent in his unselfish donation of time and assistance at Central State Hospital, Gillhave Manor Retirement Home and to a prisoner rehabilitation organization were of great benefit to his community. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes Mr. John Franklin Banks, Sr. posthumously for his unselfish dedication and devotion to the education of youth and for sharing his life with the community through volunteerism. Vote: Unanimous Mr. Mayes presented the executed resolution to Mrs. Banks who was present. 87-530 10 .B. RECOGNIZING SPONSORS FOR THE 1987 4TH OF JULY EXTRAVAGANZA FIREWORKS DISPLAY Mr. Stith stated the County was grateful to private businesses for their contribution toward the 1987 4th of July Extrava- ganza, which was enjoyed by over 25,000 people. He introduced Mr. Bob Rich and Ms. Vicki Goff, representing WRVQ-94, and Ms. Anna Barnett, representing Pepsi-Cola Bottling Group. He stated that the other sponsors were unable to be present. On motion of the Board, the following resolution was adopted: WHEREAS, The Chesterfield County Parks and Recreation Department annually sponsors special events for the people of the community; and WHEREAS, The largest of these is the 4th of July Extravaganza, attracting 10,000 or more participants each year; and WHEREAS, The 1987 Extravaganza represents a convenient, wholesome and family oriented means of celebrating the 211th anniversary of the independence of our nation; and WHEREAS, The 1987 4th of July Extravaganza represents an opportunity to commemorate the Bicentennial of the United States Constitution; and WHEREAS, WRVQ-94, Pepsi-Cola Bottling Group, Rountree Pontiac--G.M.C. Truck, Inc., Builders' Supply Company of Petersburg, Inc. and Heritage Savings Bank are providing support and financial assistance for the event. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby recognize WRVQ-94, Pepsi-Cola Bottling Group, Rountree Pontiac--G.M.C. Truck, Inc., Builders' Supply Company of Petersburg, Inc. and Heritage Savings Bank and expresses its sincere appreciation and gratitude for their generous contribution toward this annual celebration. Vote: Unanimous Mr. Daniel thanked all those involved for their time, effort and participation toward the 4th of July Extravaganza and presented each with an executed resolution. Mr. Rich presented the Board with a check in the amount of $5,750 on behalf of WRVQ-94 and their clients. It was noted the other sponsors would also receive a resolution. 10 .C. PRESENTATION OF RESOLUTION OF APPRECIATION FROM VIRGINIA STATE UNIVERSITY Dr. Richard Dunn, of Virginia State University, representing Dr. Wilbert Greenfield, presented the Board with a resolution expressing the University's appreciation for the County's participation in obtaining bus shelters at the institution, as well as other projects of mutual benefits. Mr. Mayes accepted the resolution on behalf of the Board and stated it was the County's pleasure to assist the University whenever possible. 11. HEARINGS OF CITIZENS ON ETNSCT~DUT.Rn MATTERS OR There were no hearings of citizens of unscheduled matters or claims. 87-531 12. DEFERRED ITF/~S 12.A. STREET LIGHT INSTALLATION COST APPROVALS On motion of Mr. Daniel, seconded by Mr. Dodd, the Board approved street light installation costs at the following locations, with funds to be expended from the Dale District Street Light Funds: Intersection of Black Oak Road and Salem Church Road ($1,195); Intersection of Southmoor Road and Falstone Road ($1,061.92); and Intersection of Seti Court and Cogbill Road ($1,249.76 of additional funds, for total cost of $1,507.00 of which $257.24 has already been approved.) Vote: Unanimous 12 .B. STREET NAME CHANGES Mr. Sale stated, at the June 24, 1987 meeting, the Board had deferred renaming portions of Coalfield Road and Old Hundred Road due to the construction of the Powhite Parkway. He stated that at that time a resident raised objections to renaming Old Hundred Road. He stated, after reviewing the matter further, staff is recommending that Old Hundred Road from Genito Road to Route 360 be renamed Old Hundred Road South. He stated the other proposed changes remain as originally proposed. Mr. Applegate inquired if it were possible to keep Lucks Court and Miners Trail Road under one name from the intersection of existing Coalfield Road and Lucks Lane to the Powhite Parkway and existing Lucks Lane to the relocation of existing Coalfield Road. Mr. McElfish stated if the names were not changed at this time it would be necessary within three to five years. Mrs. Coalter was present but did not address the matter. Mr. Applegate inquired if Old Hundred Road from its intersec- tion with Cats Ankle back to Route 60 will remain as is. Mr. Sale stated that was correct. On motion of Mr. Applegate, seconded by Mrs. Girone, the Board approved and authorized the following street name changes in Clover Hill Magisterial District: Coalfield Road from Genito Road to Powhite Parkway be changed to Genito Place. Coalfield Road from its intersection with Lucks Lane south to Powhite Parkway be changed to Lucks Court. Coalfield Road from its intersection with Lucks Lane north to its new connection with Coalfield Road relocated be changed to Miners Trail Road. Old Hundred Road from Genito Road to Route 360 be changed to Old Hundred Road South. Mr. John Smith stated he was concerned with changing the name of Coalfield Road; however, he felt the public had not been adequately notified. Mr. Applegate stated the residents in the area had been notified by mail of the proposal. Mr. Smith stated that he had not received notification. Mr. Applegate inquired if he resided in that area. Mr. Smith stated he did not but he owned property in the area. Vote: Unanimous 87-532 12 .C. APPOINTMENTS 12.C.1. YOUTH SERVICES COMMISSION On motion of Mrs. Girone, seconded by Mr. Dodd, the Board nominated Ms. Stacy Tan, representing Midlothian District, to the Youth Services Commission, whose official appointment will be made at the July 22, 1987, meeting. Vote: Unanimous It was generally agreed to defer nominations to the Youth Services Commission for Clover Hill District until a later date. 12.C.2. JAMES RIVER CERTIFIED DEVELOPMENT CORPORATION On motion of Mr. Applegate, seconded by Mr. Dodd, the Board appointed the following people to the James River Certified Development Corporation, whose terms are effective immediately and are at the pleasure of the Board: Mr. H. Carter Myers, Heritage Chevrolet Ms. Ann Anderson, Holiday Inn-Koger Center Ms. Irene Wright, Peoples Bank of Virginia Mr. Bruce L. Powell, Sovran Bank Mr. Harry G. Daniel, Chesterfield Board of Supervisors Mr. Stanley R. Balderson, Department of Economic Development Vote: Unanimous 12.C.3. RICHMOND REGIONAL SOLID WASTE TASK FORCE On motion of Mr. Daniel, seconded by Mr. Applegate, the Board appointed Mr. Jesse J. Mayes and Mr. Lane B. Ramsey to the Richmond Regional Solid Waste Task Force, whose appointments are effective immediately and are at the pleasure of the Board. Vote: Unanimous 13. PUBLIC ~RARINGS 13.A. TO AUTHORIZE THE ACTING COUNTY ADMINISTRATOR TO MAKE APPLICATION TO THE VIRGINIA COMMISSION OF GAME AND INLAND FISHERIES FOR THE PLACEMENT OF "NO WAKE" BUOYS AT THE SEVEN SPRINGS MARINA ON LAKE CHESDIN Mr. Micas stated that this date and time had been advertised for a public hearing to consider authorizing the Acting County Administrator to make application to the Virginia Commission of Game and Inland Fisheries for the placement of "No Wake" buoys on Lake Chesdin near the Seven Springs Marina. There was no one present to address the matter. On motion of Mr. Dodd, seconded by Mr. Applegate, the Board approved and authorized the Acting County Administrator to make application to the Virginia Commission of Game and Inland Fisheries for the placement of "No Wake" buoys in Lake Chesdin near the Seven Springs Marina. Vote: Unanimous 13.B TO CONSIDER AN ORDINANCE RELATING TO PARKING MOBILE HOMES Mr. Sale stated that this date and time had been advertised for a public hearing to consider extending the amount of time that a mobile home could receive a permit from the current five 87-533 years to seven years, with the average amount of time provided for mobile homes currently being three years. No one was present to address the matter. Mr. Dodd disclosed to the Board that he is in the mobile home business, declared a potential conflict of interest pursuant to the Virginia Comprehensive Conflict of Interest Act and stated he would not participate in this matter. On motion of Mr. Applegate, seconded by Mr. Mayes, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING SECTIONS 21-108 AND 21-145 RELATING TO PARKING MOBILE HOMES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 21-108 of the Code of the County of Chesterfield, Virginia, 1978, as amended, is amended and reenacted as follows: Sec. 21-108. conditions. Mobile homes prohibited except under certain After January 1, 1973, no premises shall be used for the location of mobile homes; provided, that nothing herein shall prohibit those persons who have located a mobile home in an R-7 District, by virtue of a permit previously granted, from applying for a renewal of said permit so long as it may be granted consecutively by the board of zoning appeals; and provided further, that after January 1, 1973 a mobile home permit may be granted for the original location of a mobile home in an R-7 District by the board of supervisors, which mobile home permit shall specify the location of such trailer on the premises and assure compliance with health and sanitary requirements of the county. The mobile home permit shall be valid for a period not to exceed seven years. At the expira- tion of the time specified on the mobile home permit, an application may be made for renewal of the mobile home permit. The board of supervisors and the board of zoning appeals may take action on such applications without prior notice being published in a newspaper of the date the respective boards will act on such application and no notice to adjoining landowners shall be required unless directed by the board of supervisors or the board of zoning appeals, respectively. (1-23-74; 8-24-77.) (2) That Section 21-145 of the Code of the County of Chesterfield, Virginia, 1978, as amended, is amended and reenacted as follows: Sec. 21-145. Same--Special exceptions. The following uses may be allowed by special exception, subject to the provisions of section 21-15: (a) Same as specified for R-40 District. (b) Individual mobile homes for a period not to exceed seven years. At the expiration of the seven year period a new application may be made for a new special exception. The board of zoning appeals may take action on such application without prior notice being published in a newspaper on the date the board of zoning appeals will act on such application and no notice to adjoining landowners shall be required unless direct- ed by the board of zoning appeals. Ayes: Mr. Daniel, Mr. Mayes, Mr. Applegate and Mrs. Girone. Abstention: Mr. Dodd. 87-534 14. NEW BUSINESS 14.A. BUDGET ITEMS 14.A.1. EXPAND SPEECH PATHOLOGY SERVICES IN THE CHESTERFIELD INFANT PROGRAM Dr. Lowe stated the Chesterfield Infant Program provides services to developmentally delayed persons from birth to the age of two. He stated this service has been provided for the last four years. He stated approximately $10,000 additional funds in reimbursements will be generated from Medicaid and the fees will pay for a much needed full-time speech pathologist. On motion of Mrs. Girone, seconded by Mr. Dodd, the Board increased fee revenue in Mental Health/Mental Retardation for FY88 by $10,000 and authorized one new full-time Speech Pathol- ogist position. Vote: Unanimous 14.A.2. CONSIDER NEW POSITION IN OFFICE OF THE COMMONWEALTH'S ATTORNEY Mr. Hammer stated that due to an increase in workload in the Commonwealth's Attorney's office there is a need for additional full-time clerical position. Mr. Daniel inquired if funds for this position had been sought through the State Compensation Board. Mr. Hammer stated that a request to the-State Compensation Board for this position would be submitted next spring. There was discussion regarding financial assistance from the State, where this issue appeared in the budget, the immediate need to fill the position, the need to eliminate overtime, space considerations, the generos- ity of the Compensation Board this year, etc. On motion of Mrs. Girone, seconded by Mr. Mayes, the Board approved a Senior Clerk Typist/Receptionist position (Grade 22) for the Commonwealth Attorney's Office and appropriated $19,000 from the Contingency account to cover all costs associated with the position. Ayes: Mr. Mayes, Mr. Applegate, Mr. Dodd and Mrs. Girone. Nays: Mr. Daniel, as he felt the State Compensation Board should have been approached first, as well as possibly reducing the overtime to accommodate the position. 14.A.3. CHANGE ORDER FOR STATE POLICE HANGAR AT COUNTY AIRPORT On motion of Mr. Applegate, seconded by Mrs. Girone, the Board authorized the execution of a change order to add 500 square feet of living/office space to the State Police Hangar at the Airport at a cost of $17,500 and authorized a loan of $20,000 from the unappropriated General Fund balance. Vote: Unanimous 14.A.4. POSITIONS FOR PRORATION OF PERSONAL PROPERTY On motion of Mr. Applegate, seconded by Mr. Mayes, the Board approved ten (10) positions for fiscal year 1988 and four additional positions for fiscal year 1989 for implementation of proration of personal property. Vote: Unanimous 87-535 14 .B. RESOLUTION ADOPTING THE UPDATED EMERGENCY OPERATIONS PLAN Chief Eanes requested the Board adopt the Updated Emergency Operations Plan and stated that the basic plan establishes an organizational basis for operations in the County in response to any type of disaster or large-scale emergency situations. He stated the disaster plan recommends action to be taken by Chesterfield County and support organizations to mitigate against, prepare for, respond to and recover from the harmful effects of natural or man-made disasters that would exceed the normal day to day work capabilities. He stated that in prepar- ing the plan, specific, simple and straightforward guidelines had been set and that the plan is an extension of the employees day to day workload. He introduced members of his staff who were responsible for the plan, gave examples of when the plan was utilized, indicated how private industry can assist, training for the program, etc. On motion of the Board, the following resolution was adopted: WHEREAS, there exist dangers of many types including man-made disasters, natural disasters and possible hostile actions of an unknown enemy; and WHEREAS, the safety and protection of the citizens and property are of foremost concern to the Board of Supervisors of Chesterfield County; and WHEREAS, the Board of Supervisors desires, and Commonwealth of Virginia and Federal government statutes require the adoption of appropriate planned protective measures. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby adopts the Chesterfield County Emergency Operations Plan, as written, as the necessary basic plan for County emergency services. Vote: Unanimous Mr. Ramsey stated copies of the entire plan are available and commended Chief Eanes and Chief Pittman for their efforts in this regard. 14.C. SET PUBLIC HEARING DATE TO CONSIDER AN ORDINANCE RELATING TO DOGS KILLING OTHER DOMESTIC ANIMALS OTHER THAN LIVESTOCK OR POULTRY Mr. Micas stated, due to an increase in complaints about dangerous and vicious dogs, an ordinance is proposed that would extend the County's existing ordinance to permit the Animal Control Department to confine dogs that were found to kill domestic animals as well as the current ordinance which pro- vides confinement for the killing of livestock. He stated, after confinement and judicial proceedings, the Animal Control Department can seek an order that would permit destruction of such vicious and dangerous animals. After further discussion, it was on motion of Mrs. Girone, seconded by Mr. Mayes, resolved that the Board set the date of September 9, 1987, at 7:00 p.m., for a public hearing to consider amending Chapter 5 of the Code of the County by adding Section 5-11.1, relating to dogs killing other domestic animals other than livestock or poultry. Vote: Unanimous 14.D. COMMUNITY DEVELOPMENT ITEMS 14.D.1. STREET LIGHT REQUESTS On motion of Mr. Daniel, seconded by Mr. Dodd, the Board 87-536 approved the installation of street lights at the following locations, with any necessary funds to be expended from the District Street Light Funds as indicated: DALE 1. Intersection of Indian Springs Road and Cochise Trail; 2. Intersection of Indian Springs Road and Inca Drive; 3. Intersection of Cochise Trail and Inca Drive; 4. Intersection of Shanto Court and Indian Springs; and 5. Intersection of Kingsland Road and Cochise Trail. BERMUDA 1. Intersection of Florence Avenue and Esther Lane; 2. Intersection of Gimbel Drive and Esther Lane; and 3. Intersection of Austin Road and Esther Lane. And further, the Board tabled consideration of street light installations for the following locations in Bermuda District: Intersection of South Esther Court and Esther Lane; and Intersection of North Esther Court and Esther Lane Vote: Unanimous 14.D.2. SECOND ACCESS TO AIRPORT INDUSTRIAL PARE Mr. Daniel stated the Board had held a work session earlier this date regarding the second access to the Airport Industrial Park. On motion of Mr. Dodd, seconded by Mr. Daniel, the Board instructed staff to proceed with the final design of Scheme 3 connecting Whitepine Road to Belmont Road; to investigate Industrial Access funding; to establish the necessary public hearings for the transportation district; that the option of bridging Reycan Road over Route 288 be preserved for a future project; and that proper officials at Reynolds Metals be notified as to the commitments. Mrs. Girone stated that industrial access money has funded a portion of Reycan Road and when the whole Park is developed an additional access would be necessary and she felt Reycan Road should not be cut off at this time. Mr. Daniel stated that the access will be cut off with the construction of Route 288 and that it was proposed to hold the rest of the road open so that in the future, if money is available, the bridge can be designed to cross Route 288. He stated this action is only for the design of the road and not for construction. Mrs. Girone expressed strong concern to leave Reycan Road opened versus extending Whitepine Road to Belmont Road, which would open up development for private concerns as there is a commitment to Reynolds Metals for the second access. Mr. Dodd stated that an assessment district could be establish- ed to recoup some or all of the funding. Mrs. Girone inquired if the intent was to fund and build it immediately. Mr. Dodd stated this is just for the design. Mr. Micas stated that the County has a legal obligation to provide a second access in some form when Reycan Road is cut off to Reynolds Metals. Mr. Applegate stated one-half million dollars had been set aside in revenue sharing and, since the County has a legal obligation to provide a second access, a bridge should be taken into consideration. He stated, however, there are still questions that need to be addressed. Mrs. Girone inquired if 87-537 the matter could be deferred for two weeks to answer some questions raised with regard to legal commitments, cost, etc. There was discussion regarding who owned the property between Route 288 and Courthouse Road, problems with the wetlands, time frames, interchanges, construction, benefits to the County, legal commitments, etc. Mr. Applegate agreed that a deferral might be in order. Mr. Dodd repeated his motion. On motion of Mr. Dodd, seconded by Mr. Daniel, the Board instructed staff to proceed with the final design of Scheme 3 connecting Whitepine Road to Belmont Road; to investigate Industrial Access funding; to establish the necessary public hearings for the transportation district; that the option of bridging Reycan Road over Route 288 be preserved for a future project; and that proper officials at Reynolds Metals be notified as to the commitments. Ayes: Mr. Daniel, Mr. Mayes and Mr. Dodd. Nays: Mr. Applegate and Mrs. Girone. 14.D.3. ROUTE 288 FROM ROUTE 360 TO ROUTE 10 Mr. Dodd stated he had requested this item in response to a Chesterfield Business Council inquiry regarding their concern for the proposed at-grade crossing for Route 288 at both Route 10 and Five Forks. He stated everyone at the County level has been concerned about the safety, congestion, etc., especially when County funds are paying for the construction of the road. Mr. Daniel stated the County has addressed this issue at public hearings as well. On motion of the Board, the following resolution was adopted: WHEREAS, the citizens of Chesterfield County approved a $30 million bond referendum in November 1985 for the construction of Route 288 from Route 360 to Route 10; and WHEREAS, the construction of Route 288 as a limited access facility with interchanges at Route 10 and Five Forks is vital to the preservation of the quality of life and economic well being of the County; and WHEREAS, the construction of Route 288 has been delayed for approximately one year while environmental concerns were resolved; and WHEREAS, the cost estimate for the construction of Route 288 has risen during this time period; and WHEREAS, constructing Route 288 with at-grade intersections at Route 10 and Five Forks will not accommodate anticipated traffic and will pose serious safety hazards; and WHEREAS, the conversion of these at-grade intersections to interchanges at a later date will be more costly and will create additional traffic congestion; and WHEREAS, the Board of Supervisors has formally requested the Commonwealth Transportation Board to provide any supplemental funding needed to insure that the Route 10 and Five Forks interchanges will be constructed with the initial Route 288 project; and WHEREAS, the County has received no assurances that this supplemental funding will be forthcoming. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Chesterfield County respectfully requests the 87-538 Virginia Department of Transportation to assure the County that these interchanges will be constructed; and BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to the Governor, Chesterfield Delegation, and the Department of Transportation Commissioner. Vote: Unanimous 14.E. APPOINTMENTS - ECONOMIC ADVISORY COUNCIL On motion of Mr. Dodd, seconded by Mr. Applegate, the following people were nominated to the Economic Advisory Council, which appointments will be made at the July 22, 1987, meeting: Mr. Bill Shockley Mr. Hank Richeson Mr. Charles Hundley Mr. Bryce Powell Mr. Gary Fenchuck Mr. Keith McCrea Dr. Edward Whitlow Mr. Hugh Cline Ms. Ann Anderson Mr. G. H. Applegate And further, the Board requested that the Industrial Develop- ment Authority and the Legislative Delegation submit their recommendations for nominations to the Council. Vote: Unanimous Mrs. Girone requested that Mr. McCrea's resume be forwarded to the Board. 14.F. CONSENT ITEMS 14.F.1. STATE ROAD ACCEPTANCE This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Apamatica Lane and Berkley Davis Drive in Apamatica, Section 1, Matoaca District. Upon consideration whereof, and on motion of Mr. Dodd, seconded by Mr. Applegate, it is resolved that Apamatica Lane and Berkley Davis Drive in Apamatica, Section 1 in Matoaca District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Transportation, be and it hereby is requested to take into the Secondary System, Apamatica Lane beginning at the intersection with Bradley Bridge Road, State Route 631, and running northerly 0.09 mile to the intersection with Berkley Davis Drive, then continuing northerly 0.11 mile to end in a cul-de-sac; and Berkley Davis Drive, beginning at the intersection with Apamatica Lane and running northeasterly 0.16 mile to end in a cul-de-sac. Again, Berkley Davis Drive, beginning at the intersection with Apamatica Lane and running westerly 0.14 mile to end in a temporary turnaround. This request is inclusive of the adjacent slope, sight distance and designated Virginia Department of Transportation drainage easements. These roads serve 33 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Transportation a 50' right-of-way for all of these roads. 87-539 This section of Apamatica is recorded as follows: Section 1. Plat Book 51, Pages 28 & 29, October 18, 1985. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Turkey Oak Road and Cherrybark Road in Autumn Oaks, Section D, Matoaca District. Upon consideration whereof, and on motion of Mr. Dodd, seconded by Mr. Applegate, it is resolved that Turkey Oak Road and Cherrybark Road in Autumn Oaks, Section D, Matoaca District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Transportation, be and it hereby is requested to take into the Secondary System, Turkey Oak Road, beginning where State Maintenance ends, existing Turkey Oak Road, State Route 2811, and running westerly 0.15 mile to the intersection with Cherrybark Road, then continuing westerly 0.06 mile to end in a temporary turnaround; and Cherrybark Road, beginning at the intersection with Turkey Oak Road and running southerly 0.17 mile to the intersection with existing Deep Forest Road, State Route 2814. This request is inclusive of the adjacent slope, sight distance and designated Virginia Department of Transportation drainage easements. These roads serve 18 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Transportation a 50' right-of-way for all of these roads. This section of Autumn Oaks is recorded as follows: Section D. Plat Book 50, Pages 1 & 2, July 19, 1985. Vote: Unanimous 14.F.2. RECOMMENDATION FOR REAPPOINTMENT OF POLICE OFFICER On motion of Mr. Dodd, seconded by Mr. Applegate, the Board hereby recommends to the Circuit Court Judges the following applicant for reappointment as a Police Officer for the County of Chesterfield, effective July 20, 1987: Donna S. Castle Vote: Unanimous 14.F.3. APPROVAL OF OFFICIAL COUNTY SEAL On motion of Mr. Dodd, seconded by Mr. Applegate, the Board approved an official County Seal, for use on the County flag as well as all other non-Board business, described as follows: Foreground - a coal miner standing on .a river bank leaning on a pick; Background - low hills with large pine tree to left rear of miner with expanse of sky; with the entire scene to be encircled with a border reading "Chesterfield County, Virginia - 1749." It is further noted the colors of the official seal are to be as follows: Water - process blue; Sky - PMS 290, light blue; Grass - PMS green; Letters, tree, outside trim and edging around the miner - PMS 131, gold. Vote: Unanimous 87-540 14.G. UTILITIES DEPARTMENT ITEMS 14.G.1. PUBLIC HEARINGS 14.G.l.a. AN ORDINANCE TO VACATE PORTION OF EASEMENT IN LAKE- WOOD FARMS, LOT 25, BLOCK H, SECTION B Mr. Sale stated this date and time had been advertised for a public hearing to consider an ordinance to vacate a portion of an easement in Lakewood Farms, Lot 25, Block H, Section B. No one was present to address the proposed ordinance. On motion of Mr. Dodd, seconded by Mr. Applegate, the Board adopted the following resolution: AN ORDINANCE to vacate a portion of a 16 foot easement within Lot 25, Block H, Section B, Lakewood Farms Subdivision, Bermuda Magisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 19, at page 52. WHEREAS, Kevin M. McGowan, agent for the applicants, petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a portion of a 16 foot easement within Lot 25, Block H, Section B, Lakewood Farms Subdivision, Bermuda Magisterial District, Chesterfield County, Virginia more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 19, page 52, made by LaPrade Bros., Civil Engineers and Surveyors dated June 9, 1972. The easement petitioned to be vacated is more fully described as follows: A Portion of a 16 foot easement within Lot 25, Block H, Section B, the location of which is more fully shown, cross hatched on a plat made by LaPrade Bros. Civil Engineers and Surveyors dated June 9, 1972, a copy of which is attached hereto and made a part of this ordinance. WHEREAS, notice has been given 15.1-431 of the Code of Virginia, advertising; and, pursuant to Section 1950, as amended, by WHEREAS, no public necessity exists for the continuance of the portion of the 16 foot easement sought to be vacated. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.1-482(b) of the Code of Virginia, 1950, as amended, the aforesaid portion of the 16 foot easement be and is hereby vacated. This Ordinance shall be in full force and effect in accordance with Section 15.1-482(b) of the Code of Virginia, 1950, as amended, and a certified copy of this Ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield, Virginia pursuant to Section 15.1-485 of the Code of Virginia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.1-483 is to destroy the force and effect of the recording of the portion of the plat vacated. This ordinance shall vest fee simple title of the easement vacated in the property owner of the lot within Lakewood Farms free and clear of any rights of public use. Accordingly, this Ordinance shall be indexed in the names of the County of Chesterfield, as grantor, and Patrick F. and 87-541 Susan J. Fitzgerald, or their successors in title, as grantee. Vote: Unanimous 14.G.l.b. AN ORDINANCE TO VACATE PORTION OF BERMUDA PLACE DRIVE WITHIN BERMUDA PLACE SUBDIVISION Mr. Sale stated this date and time had been advertised for a public hearing to consider an ordinance to vacate a portion of Bermuda Place Drive within Bermuda Place Subdivision. Mr. John R. Smith opposed the vacation of the right-of-way of Bermuda Place Drive. He stated he also opposed any action by the Board with respect to this property as he was not properly notified of the pending action on this request and he is an adjacent property owner. Ms. Carolyn Shoal, a real estate agent with Ingram and Asso- ciates, stated she has a contract for purchase on the subject property pending, does not feel Board action on this request should be delayed as no plans for use of the right-of-way have been submitted, and briefly discussed issues relative to the location of the subject property, easements, reasons as to why the road was not hard-surfaced, access, safety, etc. Mr. Smith indicated the information outlined was inaccurate as presented by Ms. Shoal. Mr. Dodd stated he felt the issue should be deferred for two weeks to allow those involved to resolve their concerns and the issues involved. On motion of Mr. Dodd, seconded by Mr. Mayes, the Board defer- red consideration of the public hearing to consider an ordin- ance to vacate a portion of Bermuda Place Drive within Bermuda Place Subdivision until July 22, 1987. Vote: Unanimous Mr. Otis Patton requested to address the Board concerning a Utilities Department matter. He stated he had not submitted a written request, as required, to bring this matter to the Board's attention as there was not sufficient time to do so. Mr. Daniel explained the usual procedure whereby an individual can bring an issue before the Board and requested that Mr. Ramsey meet with Mr. Patton to discuss the matter. Mr. Ramsey and Mr. Patton excused themselves from the meeting. 14.G.2. CONTRACT FOR PURCHASE OF WATER TANK SITE - BERMUDA DISTRICT On motion of Mr. Dodd, seconded by Mrs. Girone, the Board approved a contract for the purchase of 0.71 acres more or less and a 50' wide easement for ingress, egress and utilities, located off Route 618, from Mr. James Bishop and authorized the Acting County Administrator to execute the necessary deed of dedication accepting, on behalf of the County, the conveyance of said property at the purchase price of $32,600.00, the closing being subject to approval by the Board of Supervisors, the County's engineers and the County Attorney. Vote: Unanimous 14.G.3. CONSENT ITEMS 14.G.3.a. DEED OF DEDICATION ALONG ALVERSER DRIVE FROM MATROB LIMITED PARTNERSHIP On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv- 87-542 ed and authorized the Acting County Administrator to execute the necessary deed of dedication accepting, on behalf of the County, the conveyance of a 5' strip of land along Alverser Drive from Matrob Limited Partnership. (A copy of the plat is filed with the papers of this Board.) Vote: Unanimous 14.G.3.b. DEED OF DEDICATION ALONG LAKE ROAD FROM SHIRWK ASSOCIATES On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv- ed and authorized the Acting County Administrator to execute the necessary deed of dedication accepting, on behalf of the County, the conveyance of a 10' strip of land along Lake Road from Shirwk Associates. (A copy of the plat is filed with the papers of this Board.) Vote: Unanimous 14.G.3.c. DEED OF DEDICATION ALONG ROWLETT AND HICKORY ROADS FROM MR. WINSTON W. BELL On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv- ed and authorized the Acting County Administrator to execute the necessary deed of dedication accepting, on behalf of the County, the conveyance of a 45' strip of land along Hickory Road and a 25' strip of land along Rowlett Road from Winston W. Bell. (A copy of the plat is filed with the papers of this Board.) Vote: Unanimous 14.G.3.d. CHANGE ORDERS FOR WATER CONTRACTS FOR SWINEFORD ROAD, DUPONT SQUARE AND SHERBOURNE HEIGHTS WATER LINES On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv- ed and authorized the Acting County Administrator to execute any necessary documents for the following change orders: Change Order #1 $14,740.00; for W86-15C (Swineford Road Water Line) Change Order 91 for W86-17C $13,449.79; and (DuPont Square Water Line) Change Order 91 for W86-19C (Sherbourne Heights Water Line) $13,347.56. It is noted these change Orders will be funded from the Capital Improvement Project Budget for replacing old water lines. Vote: Unanimous 14.G.3.e. CHANGE ORDER FOR SEWER PROJECTS ALONG ALFAREE ROAD AND DARLENE STREET On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv- ed and authorized the Acting County Administrator to execute any necessary documents for Change Order Number 1, in the estimated amount of $14,100.00, for sewer projects along Alfaree Road and Darlene Street, transferred funds from the Capital Projects Contingency Fund to 5P-5835-901R and approved a time extension of 42 calendar days for the installation of additional sewer lines and for additional paving. It is noted the original contract amount was $103,400.00. 87-543 Vote: Unanimous 14.G.3.f. CHANGE ORDER FOR PROCTORS CREEK WASTEWATER TREAT- MENT PLANT EXPANSION On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv- ed and authorized the Acting County Administrator to execute any necessary documents for Change Order Number 2 for $141,387 to amend the Fru-Con Construction project for the Proctors Creek Treatment Plant expansion to provide (12) items of work that include valves, pumps, digester modifications, electrical controls, explosion proof panels for the page system, modifica- tion of existing electrical system, and a concrete sludge pad. It is noted funds are available from construction contingency for this project. Vote: Unanimous 14.G.4. REPORTS Mr. Sale presented the Board with a report on the developer water and sewer contracts executed by the Acting County Admin- istrator. 14.H. REPORTS Mr. Ramsey presented the Board with a status report on the 1986-87 Annual Report and 1987-88 Comprehensive Plan for the Youth Services Commission and Office on Youth, General Fund Contingency Account, General Fund Balance, Road Reserve Funds, District Road and Street Light Funds, Lease Purchases and School Literary Loans. Mr. Applegate briefly explained Mr. Patton's primary concern was the $250 difference in the amount he was being charged for connection to the sewer facilities as opposed to the amount his neighbors were paying for the same service. He stated Mr. Patton had not signed the contract originally sent out survey- ing the neighborhood due to financial reasons and because his system was working. He stated he had discussed the matter with Mr. Sale and Mr. Micas and had been informed that, under the current ordinance regulations and/or contract agreement, Mr. Patton cannot receive relief of the $250. He stated that perhaps consideration could be given to modification of these requirements so that all residents of a neighborhood pay the same connection fee rates. Mr. Daniel stated, in the past, those residents desiring such services have participated in a survey and made the financial commitment under the prevailing rates at that time to connect to the service when it became available and then those desiring to connect to the service at a later time would be subject to the prevailing rate at the time they desired to connect to the service. He stated those involved had the opportunity to obtain the service at a lower rate, however, it appears that Mr. Patton chose not to take advantage of the opportunity at that particular time. Mr. Patton and Mr. Ramsey returned to the meeting. Mr. Daniel explained the options available to Mr. Patton for resolving his concerns in this matter. Mrs. Girone stated a similar situation existed in her district last year to which no exception was made in the connection fee rates that were applied. She stated that particular family is still disturbed about the situation and if the policy is changed she wanted any diversion from the policy to be retro- active. 87-544 Mr. Patton stated he did not feel he should be penalized for not signing the petition at the time the area was surveyed for this service. He stated that he does not feel that he should have to pay $250 more than his neighbors to connect to the same sewer line simply because he did not petition for the installa- tion of the service as his system was then working. Mr. Sale stated that during the survey procedure residents are requested to sign a contract which financially commits them to connect to the sewer service at the prevailing rates at that particular time. He stated if residents wish to connect to the service at a time other than when the area was originally surveyed then those residents' connection fees are usually higher. He stated, in recent discussions by staff, it was determined that consideration should be given to modifying the procedure administratively whereby once the survey has been completed, and assuming there is a 70% majority residents desiring the service, the County will then resurvey the remain- ing 30% of residents to provide them with the opportunity to sign up for sewer service at the same rate as their neighbors. He stated, however, this proposed action would not assist Mr. Patton. Mr. Micas stated the only option available to the Board is to charge the prevailing connection rate as both the County bond covenants entered into in order to build the system and the County ordinance require that the existing rate be uniformly applied to everyone applying for service unless there is a pre-existing contract. He stated Mr. Patton chose not to sign a contract and because he chose this course of action the Board is obligated to charge the prevailing rate. Mr. Patton stated he felt he was being placed under a financial burden because the sewer line is being installed in his neighborhood. Mr. Applegate stated that during recent discussions of this matter it appeared that perhaps modifications to the policy could be considered; however, such action would not currently aid Mr. Patton's circumstances. After further discussion, it was generally agreed that modifi- cations to the policy would be considered for future implemen- tation. The Board indicated it was sympathetic to Mr. Patton's circumstances; however, due to current legal constraints, the Board could not rectify his situation. Mrs. Girone introduced Mrs. Elaine Beard and requested that she be permitted to address the Board at this time. Mr. Daniel requested the rules be suspended to allow Mrs. Beard to address the Board to discuss road conditions. On motion of Mr. Applegate, seconded iby Mr. Dodd, the Board suspended its rules to allow Mrs. Beard to address the Board with concerns relative to Project 707, Le Gordon Drive. Vote: Unanimous Mrs. Elaine Beard, representing the Midlothian Village Communi- ty members, voiced concerns that the widening of the shoulders of Le Gordon Drive would be a detriment to the community and would not make the community safer. She stated the community also opposes this project because they were not advised that they could voice their opinion on this issue. She requested that in the future the neighborhood be informed of what is happening in the area and that the residents be allowed to address such issues prior to being requested to dedicate rights-of-way, etc. She addressed the access road to the school which she stated has created a distressing problem for the neighborhood. Mrs. Girone briefly explained that Le Gordon Drive is an extension of Winterfield Road and extends from Route 60 to Garnett Lane on the right and the access road on the left which 87-545 provides access to the high school. She stated this road is very narrow and underdeveloped and accommodates approximately 1200 vehicles per day, including school buses. She stated the Highway Department has determined that the ditch line should be moved back and the shoulders of the road widened, as there presently are no shoulders and the ditches are very deep. She stated the decision for the improvements was made over a year ago, however, funding was not available until the present time to proceed with the project. She explained the road network in the area. Mrs. Beard stated the traffic volume that is suppose to be accommodated by the school access road on Charter Colony is now on the community roads and is causing safety problems. Mrs. Girone stated the growth and existing school has markedly impacted the traffic in the area and future development of the remaining 900 acres will generate a more substantial impact in this area. She stated development on Route 60, the eventual expansion of Otterdale Subdivision which will affect Garnett Lane, and other area development will substantially impact this entire area. She stated this small, quiet, isolated neighbor- hood is being impacted on three sides by development and growth and the area residents do not like the situation. She stated she understood the residents' concerns; however, there must be a safe access provided to the school and improvement to Le Gordon Drive is the solution to the problem. Mrs. Beard stated many of the residents have not conveyed the rights-of-way for these improvements to be made and object to the proposed project. Mrs. Beard presented a letter, and a petition with forty-six (46) signatures, to each Board member expressing the opinion of the Garnett Lane/Le Gordon Drive neighborhood regarding this matter and asked that the petition be made a part of the Board's record of the meeting. Mr. Daniel closed the discussion on this matter and instructed Mr. Ramsey to have the appropriate staff meet with Mrs. Beard and the community group to resolve their concerns and assist if possible. 15. ADJOURNMENT On motion of Mr. Dodd, seconded by Mr. Daniel, the Board adjourned at 9:35 p.m. until 9:00 a.m. on July 22, 1987. Vote: Unanimous Acting' coR~nm~Adm n~i s trator 87-546