08-26-1987 MinutesBOARD OF SUPERVISORS
MINUTES
August 26, 1987
Supervisors in Attendance:
Mr. Harry G. Daniel, Chairman
Mr. Jesse J. Mayes, Vice Chairman
Mr. G. H. Applegate
Mr. R. Garland Dodd
Mrs. Joan Girone
Mr. Lane B. Ramsey
Acting County Administrator
Staff in Attendance:
Mrs. Doris DeHart,
Legislative Coord.
Ms. Joan Dolezal,
Clerk to the Board
Mr. Bradford S. Hammer,
Asst. Co. Admin.
Mr. William Howell,
Dir., Gen. Services
Mr. Thomas Jacobson,
Dir. of Planning
Mr. Robert Masden,
Asst. Co. Admin. for
Human Services
Mr. R. J. McCracken,
Transp. Director
Mr. Richard McElfish,
Dir. of Env. Eng.
Mr. Steve Micas, Co.
Attorney
Mrs. Pauline Mitchell,
Dir. of News/Info.
Services
Mr. Richard Sale, Asst.
Co. Admin. for
Development
Mr. M. D. Stith, Jr.,
Dir. of Parks & Rec.
Mr. David Welchons,
Dir. of Utilities
Mr. Frederick Willis,
Dir. of Human
Resource Management
Mr. Daniel called the meeting to order at 9:00 a.m. (EDST).
1. INVOCATION
Mr. Daniel introduced Dr. Ben Wagener,
Baptist Church, who gave the invocation.
Pastor of Winfree
2. PLRDGE OF ATJ,EGIANCF. TO ~ FLAG OF T~K UNITED STATES OF
The Pledge of Allegiance to the Flag of the United States of
America was recited.
3. APPROVAL OF MINUTES
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed the minutes of August 12, 1987, as amended.
Vote: Unanimous
4. COUNTY ADMINISTRATOR'S COMMENTS
Mr. Ramsey stated there were no comments at this time.
87-652
5. BOARD COI4MI~'~Eg ligPOI~S
There were no Board Committee Reports to be presented at this
time.
e
REQUESTS TO POSTPONE ACTION, EMERGENCY ADDITIONS OR
C~%NGES IN THE ORDER OF PRESENTATION
On motion of Mr. Applegate, seconded by Mr. Mayes, the Board
adopted the agenda, as submitted.
Vote: Unanimous
7. RESOLUTIONS OF SPECIAL RECOGNITION
Mr. Willis stated Mrs. Patricia Richard will be retiring from
the Information Systems Technology Department on September 1,
1987. He stated Mrs. Richard was not present but the resolu-
tion would be presented at a retirement party in her honor.
On motion of the Board, the following resolution was adopted:
WHEREAS, Mrs. Patricia Richard will retire from the
Information Systems Technology Department of Chesterfield
County on September 1, 1987; and
WHEREAS, Mrs. Patricia Richard has provided 19 years of
quality service to the citizens of Chesterfield County; and
WHEREAS, Chesterfield County and the Board of Supervisors
will miss Mrs. Patricia Richard's diligent service; and
WHEREAS, Mrs. Richard began her career with the Chester-
field County Data Processing Department in October, 1968, was
employed as a Keypunch Operator and was promoted to Data
Control Technician in 1976; and
WHEREAS, Mrs. Richard's dedication, enthusiasm and sheer
willingness to get the job done are assets to the County and to
the Information Systems Technology Department; and
WHEREAS, Mrs. Richard will always be remembered for her
kind gestures and her willingness to participate in any activi-
ties that serve the County or the Information Systems Tech-
nology Department and has represented the County admirably.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors publicly recognizes Mrs. Patricia
Richard and extends on behalf of its members and citizens their
appreciation for her service to the County.
AND, BE IT FURTHER RESOLVED, that a copy of this resolu-
tion be presented to Mrs. Richard and be permanently recorded
among the papers of this Board of Supervisors of Chesterfield
County, Virginia.
Vote: Unanimous
Mr. Mayes commended the Information Systems Technology Depart-
ment for the fine and progressive work being accomplished.
8. RRARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS
There were no hearings of citizens on unscheduled matters or
claims.
87-653
9. DEFERRED ITEMS
9.A. PROPOSED CROSSOVER ON ROUTE 10 EAST OF 1-95
Mr. Sale stated the request for consideration of a crossover on
Route 10 east of 1-95 was deferred from the previous Board
meeting so staff could meet with various property owners
affected by the proposed crossover as well as prepare a recom-
mendation that would accommodate orderly development and be
equitable to property owners on both sides of Route 10. He
stated Mr. Smith submitted an alternative plan for discussion
at the meeting; however, none of the property owners were in
agreement with the proposed alternative. He stated, since that
time, Mr. Smith submitted a second alternative which staff has
not had the opportunity to review or discuss with the affected
property owners. He stated, therefore, staff is recommending
deferral of the matter until the September 9 meeting.
Mr. Edward Willey, Jr., representing Mr. John Smith, stated his
client would prefer the Board not delay a decision in this
matter, as he felt this intersection needs improvement. He
stated Mr. Smith has submitted several alternative proposals
and, if these are not in accord with the others in the commun-
ity, then he is willing to agree that so long as the designated
area is within 200 feet of the crossover he is satisfied and
that no delays should be occasioned by his request or propos-
als.
Mr. Tom Johnson stated he had considerable difficulty with
another deferral in that the motel on the adjacent property
needed to obtain permits to begin construction. He stated he
has made several trips from North Carolina in recent weeks
relative to this matter and indicated it is extremely difficult
for him to continue these trips and not be aware of potential
deferrals until the meetings are in progress.
When asked, Mr. Sale explained currently there is an approved,
existing crossover and Mr. Smith has requested a change in the
location by either providing another crossover, a substitute
one or an elongated one. He stated the decision before the
Board is whether or not it desires to make a recommendation on
Mr. Smith's proposal and forward it to the Virginia Department
of Transportation (VDOT) for consideration. He stated, how-
ever, it is VDOT's design criteria through which the ultimate
decision would be determined as to approval, modification,
denial, etc.
When asked, Mr. Rudy stated he had seen Mr. Smith's proposal at
the meeting on 8-20-87. He stated he subsequently was informed
by staff that Mr. Smith had submitted a new proposal; however,
neither he, Mr. Johnson nor Mr. Skordas had seen it. He stated
the proposed motel site has had zoning approval for 2-1/2 years
and now the developers are confronted with delays.
Mr. Dodd stated his previous instructions to staff were not to
delay construction of motel permits and inquired, if the
request were deferred for an additional two weeks, could the
parties involved resolve their differences.
Mr. Rudy stated he did not feel a deferral would be beneficial.
Mr. Johnson stated, in addition to a previous meeting of all
the property owners, he met individually with Mr. Smith to
discuss this matter and at no time during that meeting was a
second proposal discussed.
Mr. Sale stated should the Board decide it did not wish to make
a recommendation, Mr. Smith's request could be transmitted to
VDOT for consideration.
Mr. Daniel inquired if Mr. Smith had access to his property.
Mr. Sale stated yes, along Route 10.
Mr. Applegate requested explanation of the newly submitted
87-654
proposal. Mr. Daniel stated he had not seen the newly submitt-
ed proposal and felt it was Mr. Smith's responsibility to have
had all the papers prepared and pre-submitted for the Board's
consideration prior to the meeting.
Mr. Smith commented he had met with Mr. Johnson and felt some
excellent ideas were discussed. He stated, in addition, he met
with staff for further discussion and concluded the appropriate
solution would be to leave the existing road where it is, let
staff make 'a decision as to where that road should be projected
to the southside and he would support that decision.
Mr. Rudy stated he interpreted Mr. Smith's request to be asking
the Board to condemn private property for a private use.
Mr. Johnson stated his family owns approximately 77 acres to
the north of the subject site which, when developed, will exit
at the existing crossover. He stated obtaining access for this
property was difficult and very expensive and any changes to
the location of the crossover would result in serious problems.
He stated Mr. Smith has ingress/egress to public roads in
several different places along Route 10 for his property.
Mr. Dodd recommended Mr. Smith's request be forwarded to VDOT,
through the Acting County Administrator's office, for consid-
eration. He stated he had requested there be no delays on the
motel construction permits and hoped that this matter would be
handled administratively as well.
Mr. Applegate expressed concern that should VDOT modify the
existing crossover the proposed motel could be affected.
Mr. Mayes questioned if VDOT has input in the existing zoning.
Mr. Daniel stated VDOT's recommendations would have significant
impact on ingress/egress decisions but not zoning decisions.
It was generally agreed the request for a proposed crossover on
Route 10 east of 1-95, as well as no delays in the issuance of
permits for the construction of the proposed motel, would be
handled administratively.
9.B. APPOINTMENTS - SOUTHSIDE VIRGINIA COMMUNITY HOUSING RE-
SOURCE BOARD
On motion of Mr. Applegate, seconded by Mr. Daniel, the Board
appointed Ms. Jana Carter, Director of Housing, to serve on the
Southside Virginia Community Housing Resource Board, whose term
is effective immediately and will be at the pleasure of the
Board.
Vote: Unanimous
10. PUBLIC ~ARING$
o TO CONSIDER CONVEYANCE OF A 2.5 ACRE PARCEL ON WHITEPINE
ROAD AT AIRPORT INDUSTRIAL PARK TO MR. PAUL PEDERSON
Mr. Sale stated this date and time had been advertised for a
public hearing to consider the conveyance of a 2.5 + acre
parcel on Whitepine Road at the Airport Industrial Park--to Mr.
Paul Pederson.
No one came forward to speak in favor of or against the matter.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed and authorized the Acting County Administrator to execute
any necessary documents conveying a 2.5 ~ acre parcel on
87-655
Whitepine Road, bounded by S & C Associates and M & J Asso-
ciates, at the Airport Industrial Park to Mr. Paul Pederson at
$45,000 per acre. (A copy of the plat is filed with the papers
of this Board.)
Vote: Unanimous
Mr. Dodd stated he felt the proposed use will be an enhancement
to the Airport facility.
11. NEW BUSINE$S
ll.A. REQUEST OF THE CHRISTMAS MOTHER COMMITTEE FOR 1987
CHRISTMAS MOTHER PROGRAM
Mr. Hammer summarized the Board action request for the Christ-
mas Mother program and introduced Mrs. Yvette Ridley, the 1987
Christmas Mother.
Mrs. Yvette Ridley expressed appreciation for the Board's past
and present support of the Christmas Mother program and for its
contribution of $3,000 for the 1987 season, as well as the
excellent employee support throughout all the County depart-
ments. She stated this program has been very successful over
the years in fulfilling Christmas wishes for needy children,
teenagers, families and the elderly in Chesterfield and Colon-
ial Heights.
Mr. Daniel expressed the Board's appreciation for the services
provided by the Christmas Mother Committee.
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approv-
ed and authorized a donation, in the amount of $3,000, for the
1987 Christmas Mother Program, which funds were budgeted in the
FY 1988 budget.
Vote: Unanimous
ll.B. WASTE TRANSFER STATION CONTRACT
Mr. Hammer stated Board approval is requested for authorization
to enter into an extension of a one year contract with Shoo-
smith Brothers, Inc. for operation of the Southern Area Land-
fill transfer station at a rate of $20,000 per month; approval
of a supplemental appropriation of $54,000 from the General
Fund Balance to cover the cost increase; and approval to place
certain restrictions on the types of vehicles and waste mate-
rials accepted at this facility, which action will reduce waste
volumes and contribute to keeping costs at a reasonable level.
There was discussion relative to the whether or not staff had
considered the research necessary in anticipation of resolving
this problem at some time in the future; the task or resources
which the contractor has to take into consideration to perform
these services; the necessity for improving the process of
planning/budgeting for these types of service contracts prior
to the adoption of the budget; the number of bids received; the
impact of unexpected, supplemental appropriations depleting the
fund balance; the feasibility of a County-operated facility;
the method available for verification of tonnages at the
landfill; the impact of area development on the volume of waste
deposited at the landfill; the increased usage of the landfill
by homeowners for depositing waste due to the increase of
private collectors fees; funding of necessary research and
engineering expenses to be borne by Shoosmith Bros., Inc. and
related concerns.
Mr. Hammer stated staff examined the various alternatives to
provide the service of the transfer station and, based upon the
economics of these alternatives, felt this proposal was the
most economical and practical for the County for the immediate
87-656
future. He stated staff will however, in the current fiscal
year, attempt to define other alternatives for Board considera-
tion for this operation in the next budget year. He stated
this request is only a one year extension that permits staff
time to perform additional analyses in terms of looking at the
Southern Area Landfill and the total waste flow situation the
County faces in this sector of the County. Mr. Hammer also
noted that research and engineering expenses should been
routinely incorporated as costs in the Shoosmith contract
price.
Mr. Applegate suggested that the unexpended balance of the
Contingency Account ($51,000) be appropriated, supplemented by
a $3,000 appropriation from the General Fund Balance, to cover
the cost increase for operation of the Southern Area Landfill
transfer station.
On motion of Mr. Applegate, seconded by Mr. Mayes, the Board
approved and authorized the Acting County Administrator to
execute the necessary documents to enter into a one-year
contract with Shoosmith Brothers, Inc. for operation of the
transfer station, at a rate of $20,000 per month; authorized a
supplemental appropriation of $54,000 ($51,000 from the Contin-
gency Account; $3,000 from the General Fund Balance) to cover
the increased cost of operation at the transfer station for the
ten months remaining in the fiscal year; approved restrictions
which prohibit dump trucks and vehicles larger than a pickup
truck and all construction debris at the transfer station.
Vote: Unanimous
ll.C. INTENT OF BOARD OF SUPERVISORS TO HOLD EXECUTIVE
SESSIONS
On motion of the Board, it was resolved, pursuant to Sections
2.1-344(a) (1) and 2.1-344(b), respectively, of the Code of
Virginia, 1950, as amended, that the Board of Supervisors will
hold one or more Executive Sessions within 15 days of August
26, 1987, for the sole purpose of interviewing candidates for
the position of chief administrative officer. (The Executive
Sessions will be held at undisclosed locations at undisclosed
times.)
Vote: Unanimous
ll.D. PARKS AND RECREATION ITEMS
ll.D.1. TRANSFER OF FUNDS FROM IRON BRIDGE PARK TO MEADOW-
BROOK HIGH SCHOOL PARKS IMPROVEMENT BOND ACCOUNT
On motion of Mr. Daniel, seconded by Mr. Mayes, the Board
approved and authorized the transfer of $2,383.36 from the Iron
Bridge Park Bond Account to a new account for Meadowbrook High
School improvements, which funds are for the purchase of chain
link fencing materials recently installed by the school mainte-
nance staff.
Vote: Unanimous
ll.D.2. SET DATE FOR PUBLIC HEARING TO CONSIDER CONVEYANCE
OF LEASES AT PARK SITES FOR OPERATION OF FOOD CON-
CESSIONS
On motion of Mr. Mayes, seconded by Mr. Applegate, the Board
set the date of September 23, 1987, at 9:00 a.m., for a public
hearing to consider the conveyance of leases of real property
to the Chesterfield Quarterback League to operate food conces-
sions at the following locations from September 12, 1987 to
October 31, 1987:
87-657
Vote: Unanimous
Chesterfield Courthouse Complex
Goyne Park
Huguenot Park
ll.D.3. APPROPRIATION OF FUNDS FOR CONSTRUCTION OF FENCING
AT BEULAH ELEMENTARY SCHOOL
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board
approved and appropriated $4,500 from the Dale District Three
Cent Road Funds for construction of chain link fencing along
Brookshire Drive at Beulah Elementary School.
Vote: Unanimous
ll.D.4. APPROPRIATION OF FUNDS FOR FT. STEPHENS HISTORICAL
PARK AND APPROVAL OF LAND EXCHANGE FOR UTILITIES AND
RECREATIONAL PURPOSES
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board appro-
priated $8,500 from the Bermuda District Three Cent Road Fund
for construction of recreational facilities at Fort Stephens
Park; and further, the Board approved and authorized the Acting
County Administrator to execute any necessary documents to
transfer a .94 acre pump station site at the Airport Industrial
Park to the Department of Utilities in exchange for the 2.16
acres at Fort Stephens to be given to the Department of Parks
and Recreation for historical and recreational purposes. (It
is noted costs for annual maintenance and operation of the Fort
Stephens site are estimated at $3,000 per year and will be
absorbed in the FY 1987-88 budget for part year (Spring 1988),
with future expenditures being addressed in the FY 1988-89
budget request.)
Vote: Unanimous
ll.E. CONSENT ITEMS
ll.E.1. STATE ROAD ACCEPTANCE
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Coalfield Road, Clover Hill and Midlothian
Districts.
Upon consideration whereof, and on motion of Mr. Daniel,
seconded by Mr. Dodd, it is resolved that Coalfield Road,
Clover Hill and Midlothian Districts, be and it hereby is
established as a public road.
And be it further resolved, that the Virginia Department of
Transportation, be and it hereby is requested to take into the
Secondary System, Coalfield Road, beginning 0.02 mile south of
Queensgate Road, Route 1385, and extending southwardly 1.56
miles to its intersection with Coalfield Road (previously Old
Hundred Road), approximately 0.5 mile north of Genito Road,
Route 604.
This request is inclusive of the adjacent slope, sight distance
and designated Virginia Department of Transportation drainage
easements.
This road serves as a connection between two existing State
maintained roads.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Transportation a
variable width 80' to 311' right-of-way for this two lane road.
87-658
And be it further resolved, that the Board of Supervisors
request the Virginia Department of Transportation to waive the
surety requirement as this section of Coalfield Road was under
full State and County inspection during its construction.
This section of Coalfield Road is recorded as follows:
Deed Book 1873, Page 846-Plat Book 57, Page 36
Deed Book 1874, Page 850-Plat Book 57, Page 47
Deed Book 1872, Page 1419-Plat Book 57, Page 34.
Vote: Unanimous
ll.E.2. SCHOOL BOARD GRANT - HANDICAPPED STUDENTS
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board
accepted a grant from the Virginia Department of Education to
educate handicapped students transferred from state-operated
facilities to Chesterfield County public schools; and authoriz-
ed the appropriation of $5,230.00 for receipts and expenditures
to the appropriate accounts, which funds are to be used from
July 1, 1987 through September 30, 1987. (It is noted no
County funds are involved in this appropriation.)
Vote: Unanimous
ll.E.3. SCHOOL BOARD GRANT - SPECIAL EDUCATION IN-SERVICE
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board
accepted a grant from the Virginia Department of Education for
special education in-service training, which program assures
that a comprehensive system for personal development related to
the needs of the handicapped is provided; and authorized the
appropriation of $13,700.00 for receipts and expenditures to
the appropriate accounts, which funds are to be used from July
1, 1987 through May 15, 1988. (It is noted no County funds are
involved in this appropriation.)
Vote: Unanimous
ll.F. APPOINTMENTS - ECONOMIC ADVISORY COUNCIL
Mr. Sale stated Mr. Gary Fenchuk, previously appointed as a
Chesterfield County citizen representative to the Economic
Advisory Council, has been nominated to serve as the Industrial
Development Authority's representative; therefore, it would be
appropriate to nominate an additional person to serve as one of
the County's nine citizen representatives.
On motion of Mr. Mayes, seconded by Mr. Applegate, the Board
nominated Dr. Samuel L. Hancock to serve as a citizen represen-
tative on the Economic Advisory Council, whose formal appoint-
ment will be made on September 9, 1987, and accepted the
designation of Mr. Gary Fenchuk as the Industrial Development
Authority's representative.
Vote: Unanimous
Mr. Daniel stated he felt nomination of Dr. Hancock would be
most appropriate as he has been instrumental in assisting the
County with economic development.
ll.G. COMMUNITY DEVELOPMENT ITEMS
II.G.i. PROPOSED CROSSOVER ON ROUTE 60/MALL DRIVE
Mr. Sale stated Board adoption is requested for a resolution
supporting the construction of a new crossover on Route 60 at
Mall Drive.
87-659
Discussion and questions ensued relative to the distance of the
new proposed crossover to the crossovers located at Branchway
Road and Ashby Square Shopping Center; signalization at the
proposed crossover at Mall Drive; the proposed road network for
the Chesterfield Mall area; the extension of Mall Drive from
Route 60 to Robious Road and the benefit of this extension
versus the potential problems which could be created by the
reduced crossover spacing; the practicality of this action to
assist traffic circulation and relieve congestion on Route 60;
etc.
Mr. Applegate inquired if the Virginia Department of Transpor-
tation's position on this matter is that approval of the new
crossover would be contingent upon closing the existing Route
60 crossover at Ashby Square Shopping Center. He stated he
could not support this action if its approval resulted in the
closing of the existing Route 60 crossover at Ashby Square
Shopping Center, as it would not be equitable to those people
who have already developed property at Ashby Square Shopping
Center.
Mr. Sale stated the proposed resolution requests, in addition
to the new crossover at Mall Drive, that the existing Route 60
crossover at Ashby Square Shopping Center remain open.
Mrs. Girone stated it is hoped that VDOT will reconsider their
position, as the proposed crossover at Route 60/Mall Drive will
improve traffic circulation, remove some of the intense traffic
congestion from Courthouse Road/Route 60 and provide an overall
benefit to the transportation network planned for the entire
area which is coming into place after years of planning.
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
adopted the following resolution:
WHEREAS, the Northern Area Land Use and Transportation
Plan for Chesterfield County recommends the extension of Mall
Drive from Route 60 to Robious Road; and
WHEREAS, this extension will provide another north/south
roadway for the Chesterfield Mall area thus relieving traffic
congestion on Huguenot Road; and
WHEREAS, a crossover is not provided on Route 60 at the
Mall Drive intersection; and
WHEREAS, a crossover at this location will provide an
overall benefit to the transportation network planned for the
area; and
WHEREAS, the benefits of this crossover have been reviewed
and discussed with the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Super-
visors of Chesterfield County hereby requests the Virginia
Department of Transportation Commissioner to approve a new
crossover on Route 60 at Mall Drive; and
BE IT FURTHER RESOLVED, that the Board requests the
Virginia Department of Transportation to keep open the existing
Route 60 crossover at Ashby Square Shopping Center.
Vote: Unanimous
The Board requested that staff advise them of the Virginia
Department of Transportation's reaction to the Board's recom-
mendation for approval of a new crossover on Route 60 at Mall
Drive and to keep open the existing Route 60 crossover at Ashby
Square Shopping Center.
87-660
ll.G.2. STREET LIGHT INSTALLATION COST APPROVALS
On motion of Mr. Applegate, seconded by Mr. Mayes, the Board
approved street light installation cost approvals at the
following locations, with funds to be expended from the Dis-
trict Street Light Funds as indicated:
CLOVER HILL
Intersection of Dakins Drive and Arkay Drive ($253.00);
and
2. Intersection of Wycliff Road and Vickilee Road ($350.00).
MATOACA
Intersection of Lakeview Avenue and Branders Bridge Road
($772.00).
Vote: Unanimous
Mr. Mayes inquired as to the status of the street light instal-
lation on Temple Avenue. Mr. McElfish stated he would contact
Virginia Power and advise Mr. Mayes.
ll.G.3. STORM WATER MANAGEMENT SYSTEMS FOR POINT OF ROCKS
ESTATES, SECTION ONE
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board
approved and authorized the Acting County Administrator to
execute a storm water management agreement with the developer
of "Point of Rocks Estates, Section One", which maintenance
agreement, consisting of a final inspection report, preventive
maintenance inspections every three (3) years and an indemnifi-
cation agreement for the County, is the responsibility of the
developers of the property and, subsequently, the property
owners. (A copy of the Storm Water Management System Mainten-
ance agreement is filed with the papers of this Board.)
Vote: Unanimous
ll.H. UTILITIES DEPARTMENT ITEMS
ll.H.1. AMENDMENT TO WASTEWATER SYSTEM MASTER PLAN
Mr. Sale stated Board approval is requested for an amendment to
the Wastewater System Master Plan which addresses anticipated
development in the areas west of Swift Creek Reservoir along
West Branch and Dry Creek. He stated the Chesterfield County
Wastewater System Master Plan prepared in 1982 recommended that
the area west of the Swift Creek Reservoir and south of Otter-
dale Road be serviced by a gravity sewer system, which included
the phasing out of the three existing pumping stations and the
construction of a gravity line interconnecting with the Swift
Creek Trunk System. He stated changing conditions no longer
make it feasible to implement the original recommendation and
the Utilities Department recommends that the Wastewater System
Master Plan be amended. He stated the capital cost of the
amended plan is estimated to be no more and probably less than
the cost for the original master plan route.
Mr. Applegate inquired if the property south of Route 360 is
served by the Dry Creek Pumping Station. Mr. Sale stated that
was correct. Mr. Applegate disclosed to the Board that his
company is holding on note on property served by this system,
declared a potential conflict of interest, pursuant to the
Virginia Comprehensive Conflict of Interest Act, and excused
himself from the meeting.
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
87-661
approved the following amendment to the Wastewater System
Master Plan:
"Existing pumping stations operating around Swift Creek
Reservoir will remain in use, a new pumping station at
West Branch will be constructed, the existing Dry Creek
station will be enlarged, and an additional force main
constructed to and along Route 360 to the Swift Creek
trunk system. In addition, the existing pump station at
Harbour Pointe will be enlarged to meet increasing
demands" .
(Copies of the maps, indicating the proposed amendment and the
areas served by the pump station, are filed with the papers of
this Board.)
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
Mr. Applegate returned to the meeting.
ll.H.2. CONSENT ITEMS
ll.H.2.a. APPROVAL OF CONTRACT TO SERVE TRIPLE CROWN SUBDIVI-
SION, SECTION 1
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the Acting County Administrator to
execute any necessary documents for the following water con-
tract:
Triple Crown Subdivision - Section 1
Developer: William B. and Gene Duval
Contractor: Coastline Contractors, Inc.
Total Contract Cost:
Total Estimated County Cost:
(Refund through connection fees)
Estimated Developer Cost:
Number of Connections: 99
Code: 5B-2511-997
$165,089.70
$ 20,370.00
$144,719.70
Vote: Unanimous
ll.H.2.b. APPROVAL OF CONTRACT TO SERVE TRUSSWOOD SUBDIVISION
AT IRONBRIDGE
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the Acting County Administrator to
execute any necessary documents for the following sewer con-
tract:
Trusswood Subdivision at Ironbridge
Developer: Ironbridge Development Company
Contractor: Lyttle Utilities, Inc.
Total Contract Cost:
Total Estimated County Cost:
(Refund through connection fees)
Estimated Developer Cost:
Number of Connections: 49
Code: 5N-2511-997
$186,886.50
$ 221.39
$186,665.11
Vote: Unanimous
ll.H.2.c. CONTRACT FOR WATER LINE IMPROVEMENTS ALONG ROUTE 10
BETWEEN BERMUDA HUNDRED ROAD AND KINGSTON AVENUE
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the Acting County Administrator to
execute the necessary documents awarding contract W86-110B for
construction of the water line along Route 10, to the low bid-
87-662
der Lyttle Utilities, Inc. in the amount of $366,561.20. (It
is noted this project will be funded by the 1987-88 Capital
Improvements Budget.)
Vote: Unanimous
ll.H.2.d. AGREEMENT WITH VIRGINIA DEPARTMENT OF TRANSPORTA-
TION FOR RELOCATION OF WATER LINES AT INTERSECTION
OF HOPKINS ROAD AND INCA DRIVE
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the Acting County Administrator to
execute an agreement with the Virginia Department of Transpor-
tation, subject to approval of the County Attorney, for the
relocation of water lines due to the reconstruction of the
intersection of Hopkins Road and Inca Drive, which funding for
this project is from the Capital Improvement Budget, Miscel-
laneous Highway Projects, 5H-5835-400E, in the amount of
$48,090.35 and from Contingency, 5H-5835-700R, in the amount of
$45,626.51.
Vote: Unanimous
ll.H.2.e. DEED OF DEDICATION ALONG COURTHOUSE ROAD FROM MR.
AND MRS. HAROLD C. HANCOCK
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the Acting County Administrator to
execute the necessary deed of dedication accepting, on behalf
of the County, the conveyance of a 30' strip of land along
Courthouse Road from Harold C. and Joyce B. Hancock. (A copy
of the plat is filed with the papers of this Board.)
Vote: Unanimous
ll.H.2.f. CONVEYANCE OF EASEMENT TO C&P TELEPHONE COMPANY AT
DUTCH GAP FIRE STATION
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the Acting County Administrator and
Chairman of the Board to execute an easement agreement with C&P
Telephone Company to relocate buried cable on the Dutch Gap
Fire Department property located on Route 10. (A copy of the
plat is filed with the papers of this Board.)
Vote: Unanimous
ll.H.2.~. CONVEYANCE OF EASEMENT TO VIRGINIA POWER ALONG LUCY
CORR DRIVE
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the Acting County Administrator and the
Chairman of the Board to execute an easement agreement with
Virginia Power to relocate buried cable on the Vehicle Main-
tenance Facility property located at 9700 Lucy Corr Drive. (A
copy of the plat is filed with the papers of this Board.)
Vote: Unanimous
ll.H.3. REPORTS
Mr. Sale presented the Board with a report on the developer
water and sewer contracts executed by the Acting County Admin-
istrator.
87-663
ll.I. REPORTS
Mr. Ramsey presented the Board with a status report on the
General Fund Contingency Account, General Fund Balance, Road
Reserve Funds, District Road and Street Light Funds, Lease
Purchases and School Literary Loans.
Mr. Ramsey stated the Virginia Department of Transportation has
formally notified the County of the acceptance of the following
streets into the State Secondary Road System:
ADDITIONS LENGTH
HOLLY RIDGE - SECTION 6
Route 3269 (Newbys Court) - From Route 649 to an
east cul-de-sac
0.10 mi.
CREEKWOOD - SECTION F-3
Route 2238 (Towchester Drive) - From 0.01 mile west
of Route 3486 to 0.04 mile west of Route 3489
Route 3488 (Allworthy Lane) - From Route 2238 to
a north cul-de-sac
Route 3489 (Soundview Lane) - From Route 2238 to
a north cul-de-sac
0.14 mi.
0.12 mi.
0.12 mi.
NORTH HUNDRED - SECTION B, PHASE I
Route 3450 (Gamecock Road) - From 0.01 mile west
of Route 3451 to a west cul-de-sac
0.19 mi.
LOCH HAVEN
Route 2395 (Loch Banif Road) - From 0.03 mile west
of Route 2390 to 0.23 mile west of Route 2390
0.20 mi.
BELMONT HILLS WEST - SECTIONS A&E
Route 2193 (Sillman Drive) - From 0.08 mile west of
Route 2286 to Route 3037
Route 3037 (Sillman Court) - From Route 2193 to a
south cul-de-sac
Route 3041 (Welch Court) - From Route 2199 to a
north cul-de-sac
0.03 mi.
0.11 mi.
0.12 mi.
CLARENDON - SECTIONS F&G
Route 2114 (Quisenberry Street) - From 0.18 mile
north of Route 2113 to 0.02 mile north of Route 3596
Route 2115 (Brookforest Road) - From Route 2113 to
0.02 mile north of Route 3596
Route 3596 (Quito Road) - From Route 2115 to
Route 2114
Route 3597 (Iverson Road) - From Route 2113 to
0.02 mile north of Route 3596
Route 3598 (Colgrave Road) - From Route 3596 to
0.02 mile north of Route 3596
0.07 mi.
0.11 mi.
0.30 mi.
0.22 mi.
0.02 mi.
WILLIAM GWYNN ESTATES - SECTION E
Route 2606 (Dumaine Drive) - From 0.03 mile east
of Route 3035 to Route 3036
Route 3021 (Speeks Court) - From Route 3036 to a
west cul-de-sac
0.03 mi.
0.12 mi.
87-664
ADDITIONS LENGTH
WILLIAM GWYNN ESTATES - SECTION E (continued)
Route 3022 (Reginald Court) - From Route 3021 to
a north cul-de-sac
Route 3036 (Speeks Drive) - From 0.24 mile north
of Route 360 to 0.05 mile north of Route 2606
0.03 mi.
0.21 mi.
ll.J. EXECUTIVE SESSION
On motion of Mr. Applegate, seconded by Mr. Mayes, the Board
went into Executive Session to discuss the condition, acqui-
sition or use of real property for public purposes or the
disposition of publicly held property and personnel matters,
pursuant to Sections 2.1-344 (a) (2) and (1), respectively, of
the Code of Virginia, 1950, as amended.
Vote: Unanimous
Reconvening:
ll.K. LUNCH
The Board recessed to travel to the Airport Crosswind Restau-
rant for lunch.
Reconvening:
Mr. Daniel called the meeting to order at 2:00 p.m.
87S063
In Matoaca Magisterial District, VERNON E. LAPRADE, JR. re-
quested rezoning from Residential (R-15) to Residential (R-12).
A single family residential subdivision is planned. This
request lies on a 14.5 acre parcel fronting approximately 1,095
feet on the west line of Bailey Bridge Road, also fronting
approximately 52 feet on North Bailey Bridge Road, and located
in the southwest quadrant of the intersection of these roads.
Tax Map 63-9 (1) Part of Parcel 8 (Sheets 20 and 21).
Mr. Jacobson stated the applicant has requested withdrawal of
this case and staff recommends approval of the withdrawal.
No one came forward to represent the request.
There was no opposition present.
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board accept-
ed withdrawal of Case 87S063.
Vote: Unanimous
87S066
In Bermuda Magisterial District, MEADOW FARMS, INC. requested
rezoning from Residential (R-7) to Community Business (B-2) of
2.7 acres with Conditional Use Planned Development on this
tract and a 1.3 acre tract zoned Community Business (B-2). A
retail greenhouse and plant nursery are planned. This request
87-665
lies on a total of 4.0 acres fronting approximately 286 feet on
the west line of Jefferson Davis Highway, approximately 230
feet north of Swineford Road, also fronting approximately 286
feet on the east line of St. George Street, approximately 275
feet south of Sherbourne Road. Tax Map 53-15 (3) Bensley
Village, Part I, Block C, Lot B (Sheet 16).
Mr. Jacobson stated the applicant has requested withdrawal of
this case and staff recommends approval of the withdrawal.
No one came forward to represent the request.
There was no opposition present.
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board accept-
ed withdrawal of Case 87S066.
Vote: Unanimous
ll.L. REQUEST FOR MOBILE HOME PE~IT
87S127
In Bermuda Magisterial District, JAMES W. AND HELEN M. WILLIAMS
requested renewal of Mobile Home Permit 82SR019 to park a
mobile home on property fronting the south line of Alcott Road,
approximately 75 feet east of Senate Street, and better known
as 3025 Alcott Road. Tax Map 67-11 (2) Rayon Park, Block 6,
Lots 14-17 (Sheet 23).
Mr. Jacobson stated staff recommended approval of this request
subject to standard conditions.
Mrs. Williams stated the recommended conditions were accept-
able.
There was no opposition present.
On motion of Mr. Dodd, seconded by Mr. Applegate, the Board
approved this request for seven (7) years, subject to the
following standard conditions:
The applicant shall be the owner and occupant of the
mobile home.
No lot or parcel may be rented or leased for use as a
mobile home site, nor shall any mobile home be used for
rental property. Only one (1) mobile home shall be
permitted to be parked on an individual lot or parcel.
The minimum lot size, yard setbacks, required front yard,
and other zoning requirements of the applicable zoning
district shall be complied with, except that no mobile
home shall be located closer than 20 feet to any existing
residence.
No additional permanent-type living space may be added
onto a mobile home. All mobile homes shall be skirted but
shall not be placed on a permanent foundation.
Where public (County) water and/or sewer are available,
they shall be used.
Upon being granted a Mobile Home Permit, the applicant
shall then obtain the necessary permits from the Office of
the Building Official. This shall be done prior to the
installation or relocation of the mobile home.
Any violation of the above conditions shall be grounds for
revocation of the Mobile Home Permit.
Vote: Unanimous
87-666
ll.M. REQUESTS FOR REZONING
87S028 (Amended)
In Matoaca Magisterial District, GEORGE E. DAVIDSON, JR.,
requested a Conditional Use to permit office warehouses and
associated uses on a 4.9 acre parcel fronting approximately 600
feet on the east line of Hull Street Road, approximately 6,950
feet southwest of Skinquarter Road. Tax Map 87 (1) Parcel 12
(Sheet 27).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to certain conditions; however,
staff recommended denial based on the fact this proposal does
not conform to the Western Area Land Use and Transportation
Plan.
No one came forward to represent the request.
Mr. Mayes requested that this case be deferred to the end of
the meeting.
It was generally agreed to defer consideration of the request
to the end of the meeting to allow the applicant and/or repre-
sentative to appear.
87S037
In Dale Magisterial District, WADDILL REAL ESTATE requested
rezoning from Residential (R-7) to Office Business (O) with
Conditional Use Planned Development on a 6.8 acre parcel
fronting approximately 400 feet on the west line of Belmont
Road, approximately 150 feet north of Stella Road. A mixed use
office/commercial development is proposed. Tax Map 40-12 (1)
Parcel 3 and Tax Map 41-9 (1) Parcel 11 (Sheet 15).
Mr. Jacobson stated the Board deferred this case from their
July 22, 1987 meeting at the request of the applicant. He
stated the Planning Commission recommended denial of rezoning
from Residential (R-7) to Residential Multifamily (R-MF) with
Conditional Use Planned Development. He stated that the
applicant, subsequent to a meeting with the property owners and
staff, amended the request to include Office Business (0)
zoning in lieu of Residential Multifamily (R-MF). He stated
staff recommends approval of rezoning to Office Business (O)
with Conditional Use Planned Development to permit only Office
Business (0) uses and exceptions to required parking space size
and recommends denial of the requested commercial use excep-
tions and the requested setback exception along Belmont Road.
He stated if the Board should see fit to approve some commer-
cial uses on the request property, staff recommends imposition
of additional conditions (i.e., Conditions 12 and 13).
Mr. Dodd declared a potential conflict of interest pursuant to
the Virginia Comprehensive Conflict of Interest Act and excused
himself from the meeting.
There was no opposition present.
Mr. George Emerson stated he felt the meeting with area resi-
dents and staff had been beneficial in addressing many previous
concerns. He stated area residents were in general agreement
with the amended request provided certain conditions were
imposed to require adequate screening of lights, noise and
visibility; fencing along the southern property boundary; and
that commercial uses be limited to the Belmont Road frontage.
He further stated that area residents do not now have a problem
with permitting a coin-operated laundry on this property and
requested that this use be included among the commercial uses.
87-667
Mr. Daniel expressed concerns relative to the parking space
size requirements not being reduced from 10 feet to 9.5 feet;
that no outside storage be permitted, that setback requirements
be in compliance with the Corridor Overlay District require-
ments; and a coin-operated laundry be included as a permitted
commercial use for this site.
On motion of Mr. Daniel, seconded by Mr. Applegate, the Board
approved rezoning from Office Business (O) with Conditional Use
Planned Development with use exceptions, subject to the follow-
ing conditions:
The following conditions notwithstanding, the plan pre-
pared by Charles C. Townes and Associates, P.C., and the
Textual Statement submitted on August 14, 1987, shall be
considered the Master Plan. (P)
The development shall comply with the Corridor Overlay
District requirements except that all parking spaces shall
be a minimum of ten (10) feet wide. (P&BS)
No buildings shall exceed a height of two (2) stories.
(p)
A fifty (50) foot buffer shall be maintained along the
southern boundary of the site. This buffer shall consist
of existing vegetation, landscaping, and a fence. Other
than utilities, which run generally perpendicular through
the buffer, and a six (6) foot solid board fence, located
along the southern property boundary, there shall be no
facilities permitted in this buffer. Clearing for the
fence shall not exceed a width of ten (10) feet. Existing
vegetation within this buffer shall be supplemented, where
necessary, to provide visual screening of the fence from
view along Belmont Road and to enhance the screening
qualities of the buffer for adjacent residential uses. A
conceptual landscaping plan depicting this requirement
shall be submitted for approval in conjunction with
schematic plan review. A detailed landscaping plan
depicting this requirement shall be submitted to the
Planning Department for approval within thirty (30) days
of rough clearing and grading. (P)
(Note: The Ordinance requires that driveways and parking
areas be screened from view of adjacent residential
property to the north and west.)
5. Public water and sewer shall be used. (U)
The developer shall provide an accurate account of the
drainage situation showing existing drainage and the
impact this project will have on the site and the sur-
rounding area. The developer shall submit an overall
storm water management and site construction plan to
Environmental Engineering providing for on- and off-site
drainage facilities. The plans shall be approved by the
Environmental Engineering Department, and all necessary
easements shall be obtained prior to any vegetative
disturbance. The approved off-site plan may have to be
implemented prior to clearing. (EE)
Ail roof drainage shall be directed into the parking lots
and/or storm sewers connected to the existing storm sewer
on adjacent property to the north. (EE)
A drainable, grass lined, swale shall be constructed
adjacent and parallel to, the northern property line.
This swale shall be connected to the outfall storm sewer.
(EE)
Prior to the issuance of a building permit, forty-five
(45) feet of right of way, measured from the centerline of
Belmont Road, shall be dedicated to and for the County of
Chesterfield, free and unrestricted. (T)
87-668
10.
Prior to the issuance of any occupancy permit, additional
pavement and curb and gutter shall be installed along the
entire property frontage of Belmont Road. (T)
(Note: Prior to obtaining site plan approval or any
building permits, schematic plans must be submitted and
approved.)
11.
Until such time that office uses are developed on the
property, commercial uses shall be restricted to a maximum
of 8,000 gross square feet. Additional commercial uses
shall be permitted, as specified herein, provided such
uses are constructed in conjunction with office uses and
provided at the time of construction the ratio of gross
square feet of office space to gross square feet of
commercial space is seventy (70) percent to thirty (30)
percent. Commercial uses shall be limited to Buildings A,
B and C, as shown on the plan attached to the "Request
Analysis and Recommendation," The following commercial
uses shall be permitted, as restricted herein:
Antique shop
Bakery goods
Bank
Barbershop
Beauty shop
Book or stationery store
Candy store
Cleaning, pressing and laundry
Clothes store
Curio or gift shop
Drug store
Dry good store
Dairy products store
Delicatessen
Dress shop
Florist shop, greenhouse, nursery
Grocery store
Hardware store
Hobby store
Laundromats and coin-operated dry cleaning
Locksmith
Meat market
Medical facility or clinic
Newspaper or magazine sales
Nursery schools, child or day care centers and
kindergartens
Pet shops, exclusive of pet grooming
Pharmacy
Restaurants, not including drive-in establishments
Savings and loan associations
Shoe repair shop
Tailoring and dressmaking shops
Toy store
Variety store. (BS)
(Note: This condition supersedes the Textual State-
ment, Allowable Uses: 4.)
12. Any use requiring twenty-four (24) hour operation shall be
located in Building A and the northern half of Building B.
(p)
13. No outside storage shall be permitted. (BS)
And further, the Board denied the request for required parking
space size and setback exceptions.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Applegate and Mrs. Girone.
Absent: Mr. Dodd.
Mr. Dodd returned to the meeting.
87-669
87S072
In Clover Hill Magisterial District, POCONO GREEN ASSOCIATES
requested amendment to Conditional Use Planned Development
(Case 85S028) to permit commercial access through a Residen-
tial-Townhouse (R-TH) District on a 0.29 acre parcel fronting
approximately 293 feet on the west line of Sturbridge Drive,
also fronting approximately 43 feet on Midlothian Turnpike, and
located in the southwest quadrant of the intersection of these
roads. Tax Map 17-11 (1) Part of Parcel 9 (Sheet 8).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to certain conditions and accep-
tance of proffered conditions.
Mr. Edward Willey, Jr., representing the applicant, stated this
application is to amend a Conditional Use Planned Development
(Case 85S028) to permit a commercial access through a Residen-
tial Townhouse (R-TH) District to Sturbridge Drive. He stated
Section 21-31 of the Zoning Ordinance prohibits access from a
commercially zoned parcel through a residentially zoned parcel
without approval of this request. He suggested that, if
approved, the proposed access will not adversely impact adja-
cent residential land uses, will allow residents to more
conveniently and safely travel to Pocono Green Shopping Center,
will accommodate a more suitable traffic flow and minimize
travel along Midlothian Turnpike. He stated, in addition, the
applicant has proffered conditions which agree that the pro-
posed entrance on Sturbridge Drive will not be opened until the
traffic signal at the corner of Route 60 and Sturbridge Drive
is installed and truck traffic will be prohibited between 4:00
p.m. and 6:00 p.m.
Mrs. Gayle Harless, President of the Sturbridge Homeowners
Association, submitted a petition to the Board containing
signatures of two-thirds of the members of the Association
indicating their opposition to the access from Pocono Green
Shopping Center onto Sturbridge Road and asked that the request
be denied. She stated approval of this request will increase
traffic volumes significantly thus compounding the existing
congestion in the area. She stated that in meetings with area
residents the potential developer of the Pocono Green Nursery
has agreed, if the road is left as it is, he very well may not
want to access Sturbridge Drive but, if this request were
approved, he too would want access onto Sturbridge Drive.
Mr. Applegate stated he felt Sturbridge homeowners were wise
not to agree to permit access from commercially zoned property
through residentially zoned property when this property was
originally zoned. He stated he felt proffering no truck
traffic from 4:00 p.m. to 6:00 p.m. was neither feasible nor
enforceable and expressed concern that the major development
occurring across Route 60 from this project would compound
existing traffic problems and infringe upon the privacy of the
residents of Sturbridge Village.
On motion of Mr. Applegate, seconded by Mr. Dodd, the Board
denied Case 87S072.
Vote: Unanimous
87S046
In Matoaca Magisterial District, TURNWALL ASSOCIATES requested
rezoning from Agricultural (A) to Community Business (B-2) on
7.2 acres with Conditional Use Planned Development on this
tract and a 5.1 acre tract currently zoned Community Business
(B-2). This request lies on a total of 12.3 acres fronting
approximately 990 feet on the west line of Jefferson Davis
Highway, also fronting approximately 1,355 feet on Happy Hill
Road, and located in the northwest quadrant of the intersection
of these roads. Tax Map 149-7 (1) Parcels 5, 28, and 29 (Sheet
41).
87-670
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to certain conditions.
Mr. Edward Willey, Jr., representing the applicant, stated this
application requests rezoning from Agricultural (A) to Commun-
ity Business (B-2) on a 7.2 acre tract with Conditional Use
Planned Development on that tract plus an additional 5.1 acre
tract currently zoned Community Business (B-2), with use and
bulk exceptions, for construction of a shopping center. He
stated, while the proposed zoning and land use do not conform
to the Southern Area Land Use and Transportation Plan, the
applicant's Master Plan and the conditions recommended in the
Request Analysis provide an appropriate land use transition
between existing and future commercial development along
Jefferson Davis Highway, ensure land use compatibility and
establish boundaries for commercial development along Happy
Hill Road.
Dr. Wallace McMichael, representing Tinsberry Trace Subdivi-
sion, presented the Board with a petition containing the
signatures of 224 residents opposed to this request. When
asked, approximately 20 residents stood indicating their
opposition. Dr. McMichael stated the residents' primary
reasons for opposition are: the rezoning will generate a
significant increase in traffic congestion and the potential
for accidents at and near the entrance of the subdivision;
there is considerable, undeveloped commercial property in the
area now awaiting development; the proposed zoning and land use
do not comply with the land uses designated for this area in
the Southern Area Land Use and Transportation Plan; and approv-
al could establish a precedent for commercial development on
property to the south and west along Happy Hill Road.
Ms. Bernice Williams voiced opposition to the proposed zoning
because, if approved, the shopping center would be located
directly across from her residence; will generate additional
traffic volumes; create sight distance problems and inadequate
access points; intrude into the existing peaceful, residential
environment; will create a hazard to the safety and welfare of
neighborhood children; and will generate an atmosphere con-
ducive to crime.
Ms. Wanda Hallet expressed concerns that approval of the
proposed rezoning would depreciate area property values; create
safety hazards for the neighborhood children; increase traffic
volumes/congestion by creating multiple access points to
Jefferson Davis Highway and Happy Hill Road; generate addition-
al cut-through traffic; etc. She stated she did not feel this
project would be a good neighbor in spite of the improvements
proffered by the developer and suggested that other property
available for commercial development be considered which would
not significantly impact their neighborhood. She urged the
Board to deny the request.
Mr. Chris Butterworth stated he felt the proposed rezoning was
not in the best interest of the area residents and voiced
opposition to its approval. He stated area residents appre-
ciate the willingness of the developer to be a good neighbor;
however, the proposal is considered insufficient in supplying
the surrounding community with an atmosphere of good will and
perceive it to be a business venture allowed to flourish or
fail at the expense of the residents in the vicinity.
Mr. Christopher Moore stated approximately 90% of area resi-
dents are opposed to the rezoning and urged the Board to deny
the request. He stated area residents feel there is much
uncontrolled growth within the County and would like to see it
controlled; perceive the proposed use as a deviation from the
Southern Area Land Use and Transportation Plan and prefer to
have multifamily development as opposed to commercial develop-
ment at this site. He stated there are several shopping
centers within close proximity to this neighborhood and more
are not needed.
87-671
Mr. James Rodney Moss expressed concerns regarding the safety
and welfare of the neighborhood children and the impact of
increased traffic resulting in cut-through traffic, potential
safety hazards, congestion and increased crime. He stated the
development of a shopping center at the proposed site will only
generate additional problems for the community.
Mr. Mayes stated the Board represents concerned citizens but
also equally represents developers and must consider both sides
of a request. He stated it appears the developer's presenta-
tion to be a good neighbor is a good start; however, he felt
the developer could be a better neighbor if there were no
entrances on Happy Hill Road, especially at the Tinstreet Drive
entrance. He stated, if the buffer is 100 feet wide and the
separation of the shopping center from the residential area is
adequate with entrances only to the project from Route 1, the
request would be acceptable to him. He stated the County is
attempting to broaden its tax base and residential development
does not produce revenues comparable to those generated by
commercial businesses to sufficiently provide monies for the
necessary operational services. He stated he would not be
opposed to approval of the request as submitted, provided
access were available only from Route 1, as it may violate the
Zoning Ordinance.
Mr. Applegate stated he felt the proposed entrance at Tinsberry
Trace does not violate the Zoning Ordinance as the entrance
itself would not be through property zoned residential. Mr.
Micas stated the proposed location does not technically violate
the ordinance and what Mr. Mayes is suggesting is that the
location tends to facilitate traffic cutting through the
subdivision which Mr. Mayes finds objectionable. Mr. Mayes
stated he felt the rezoning of the 7.2 acres, with an entrance
into Happy Hill Road, creates a connection which provides for
an access through a residential area into a commercial area.
Mr. Daniel suggested consideration be given to having one
access point onto Happy Hill Road and that it be moved further
north.
Mr. McCracken stated no access to Happy Hill Road would require
those area residents desiring to shop at this facility to
travel through the intersection of Happy Hill Road and Route 1;
there would be additional turning movements along Happy Hill
Road and providing an additional lane of pavement would accom-
modate those movements while permitting through traffic to
continue; alignment of the entrance with Tinstree Drive was
recommended because it would accommodate adequate separation
between entrances/exits and maximize available sight distance
and make it easier to establish left-turn lane movement; as a
signal is installed at Happy Hill Road/Route 1, a significant
traffic backup is expected as the area continues to develop and
the southern from Happy Hill Road will basically be a right-
in/right-out type of entrance.
Mr. Willey stated the site plan submitted indicates two points
of access on Happy Hill Road - the major access opposite the
residential entrance is recommended by staff; the secondary
access point is for an outparcel which the developer must prove
at schematic plan review is safe or otherwise it will be
eliminated. He stated the property cannot be developed with no
access to Happy Hill Road or with three accesses to Jefferson
Davis Highway; however, it can be developed with one access to
Happy Hill Road. Mr. Applegate suggested that there be only
one point of access from the site to Happy Hill Road and the
developer reserve an easement for ingress/egress for a later
date. Mr. Willey stated this would be acceptable to the
applicant.
Mr. Daniel stated the development along Route 1 in this area is
already zoned as B-2, B-3, etc. and surrounds the existing
residential areas. He stated if an applicant desired to
develop property as it is presently zoned (B-2, B-3, etc.) he
87-672
could do so and the quality of such a project could be sub-
stantially less than that being presented. He stated the
proposed project appears to be one of high quality and could
set the trend for future development of Jefferson Davis High-
way.
After further discussion, it was generally agreed that the
layout of the site be redesigned to provide only one access
onto Happy Hill Road, with the access to be located as far
north as could be accomplished, at least 300 feet north of
Tinstree Drive, the exact location of which would be determined
at schematic plan review, provided vehicular turn movements can
be accommodated.
Mr. Mayes inquired if the developer would agree to a thirty
(30) day deferral so the area subdivision residents could
participate in the discussions. Mr. Willey stated that was
acceptable.
Mr. Daniel stated that when this request is before the Board at
the next meeting for further consideration the only public
input that will be discussed will be the location of the one
access onto Happy Hill Road.
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board deferr-
ed Case 87S046 until September 23, 1987.
Vote: Unanimous
It was generally agreed the Board would recess for five (5)
minutes.
87S054
In Clover Hill Magisterial District, ROCKWOOD PARK ASSOCIATES
requested rezoning from Residential (R-7) to General Business
(B-3) on a 3.1 acre parcel fronting approximately 277 feet on
the east line of South Providence Road, approximately 295 feet
south of Midlothian Turnpike. Tax Map 28-3 (1) Parcels 17, 19,
and 20 (Sheet 8).
Mr. Jacobson stated the Planning Commission recommended approv-
al of Office Business (O), subject to certain conditions;
however, since that time, staff has received proffers from the
developer which address the concerns of the Planning Commis-
sion, which proffers address the transition between the heavy
commercial development along Midlothian Turnpike and the
existing residential neighborhood to the south. He stated
approval of the request is recommended subject to the proffered
conditions as submitted on August 21, 1987.
Mr. Jim Hayes, representing the applicant, stated the recom-
mendation and conditions are acceptable. He expressed appre-
ciation for staff efforts in conjunction with deriving condi-
tions and proffers that address adequately buffering the
residential townhouse property to the south on Providence Road
and yet retain compatibility with the existing B-3 development
surrounding the property on the north and east.
There was no opposition present.
Mr. Applegate requested clarification as to the type of drive-
in establishments being requested in Condition 7. Mr. Hayes
stated either a bank or a fast-food restaurant could be used in
Area "C" as this area is not within close proximity of or
adjacent to any of the residential property.
Mr. Applegate expressed concern that a drive-in restaurant on
this site would be landlocked and suggested an appropriate
location for such a use would be on Midlothian Turnpike. He
also expressed concern regarding ingress/egress for a motor
87-673
vehicle wash in this area. Mr. Hayes stated the only way this
particular portion of the property would be marketed for any of
the B-3 type uses would be through the property already zoned
on the north which is fronting Route 60 and added proffered
Condition 10 allows an access easement to adjacent properties.
He stated if this property were to be developed as a separate
tract none of th B-3 uses would be appropriate.
Mr. Applegate expressed concern that the neighborhood be
protected against further development of B-3 uses to the east,
such as the Litchfield Theaters project.
Mr. Hayes stated the applicant desires to have the requested
B-3 uses to permit some flexibility in what he could develop if
he were able to provide adequate access. Mr. Hayes stated he
felt these uses could be appropriate if there were direct
access from the adjacent property to the north or east, but not
Providence Road. He stated the applicant intended to limit
these particular B-3 uses on that portion of the property so as
to severely restrict those uses.
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
approved Case 87S054 and accepted the following proffered
conditions:
A fifty (50) foot buffer shall be maintained along Provi-
dence Road. Other than utilities, a single access,
landscaping, and a single sign, there shall be no other
facilities permitted within this buffer. The design and
location of access shall be approved by the Transportation
Department at the time of site plan review. This buffer
shall be landscaped with ornamental trees and shrubs. A
specific landscaping plan depicting this requirement shall
be submitted to the Planning Department for approval in
conjunction with final site plan review.
A fifty (50) foot buffer shall be maintained along the
southern property line. With the exception of utilities,
which run generally perpendicular through the buffer, a
single pedestrian access at the discretion of Providence
Green, and a fence, if desired located along the northern
edge of the buffer, there shall be no other facilities
permitted within this buffer. Existing vegetation within
the buffer shall be supplemented with landscaping so as to
minimize the view of the development from residential
property to the south. A conceptual landscaping plan
depicting these requirements shall be submitted to the
Planning Department for approval in conjunction with site
plan review. A detailed landscaping plan depicting these
requirements shall be submitted to the Planning Department
for approval within sixty (60) days of rough clearing and
grading.
Ail site lighting, including parking lots, sign lighting,
walkway lighting and accent lighting shall be in accor-
dance with the Chesterfield County "Corridor Overlay
District".
Within the first 100 ft. of property, measured from the
southern property line and running the entire length of
the southern property line from Providence Road to the
eastern property line, all buildings shall be designed so
that loading docks are oriented away from the adjacent
residential neighborhood to the south and so as to be
shielded from view from same.
Area "A" encompasses half of the Providence Road frontage
and about 40% of the whole property. It spans the south-
ern property line along Providence Green (R-TH) from
Providence Road to the Litchfield property (B-3). It
measures approximately 155' x 155' and 355' x 107' total-
ling about 1.4 acres. Area "A" also includes a 50 foot
buffer along t~e southern property line. This area will
87-674
10.
be restricted to all uses from the B-1 district, with the
following not permitted:
1)
2)
3)
4)
5)
6)
7)
8)
9)
Greenhouse or nursery
Hospitals, rest, nursing, convalescent homes
Laundromats and coin-operated dry cleaning
Medical facility or clinic
Radio and television broadcasting studios
Self service laundry establishments
One mobile home for owner or operator of busi-
ness
Rental of health or party equipment, automobiles
and small hardware
Gasoline sales
Area "B" includes half the frontage on Providence Road in
the northwest corner of the property. It measures approx-
imately 155' x 125'; 0.4 acres. This area is bordered by
existing B-3 zoned property on one side and areas "A" and
"C" on the other two sides. Area "B" will be restricted
to all uses from the B-2 district, with the following not
permitted:
1)
2)
3)
4)
5)
6)
7)
8)
Auto service station
Carpenter and cabinet shops
Funeral homes or mortuaries
Milk distributing stations
Theaters
Tool and equipment rental
Other motor vehicle transportation
Occult sciences
Area "C", the northeastern third of the property, is
approximately 340' x 170'; 1.3 acres. It is bordered on
one side by Area "A" --
, one side by Area "B" and two sides
by existing B-3 zoned property. Area "C" will be allowed
all uses from the B-2 district and also the following uses
from the B-3 district:
1)
2)
3)
4)
Drive-in establishments
Office warehouses
Indoor recreational establishments
Motor vehicle wash
Area "A" and Area "B" shall have parking lot landscaping
in accordance with Chesterfield County "Corridor Overlay
District".
Area "A" and Area "B" shall have signs in accordance with
the Chesterfield County "Corridor Overlay District."
Signs in Area "C" shall not be visible from the adjacent
residential property to the south.
Access easements shall be provided
properties to the north and east.
for the adjacent
Vote: Unanimous
87S064
In Midlothian Magisterial District, SALISBURY CORPORATION,
SOMMERVILLE DEVELOPMENT CORPORATION, AND TOMAC CORPORATION
requested rezoning from Agricultural (A), Residential (R-9),
and Residential (R-40) to Residential (R-9), Residential
(R-25), Office Business (O), and Light Industrial (M-l) with
Conditional Use Planned Development. A mixed use development
with residential, office, commercial, and light industrial uses
is planned. This request lies on a 375 acre parcel fronting in
two (2) places on the north line of Midlothian Turnpike for a
total of approximately 2,000 feet, beginning at a point approx-
imately 1,000 feet west of Otterdale Road. Tax Map 7-9 (1)
Part of Parcel 1; Tax Map 14 (1) Parcel 50; Tax Map 15-5 (1)
87-675
Part of Parcel 2; and Tax Map 15-6 (1) Parcel 4 (Sheets 2, 5,
6, and 7).
Mr. Jacobson stated the applicant has requested a thirty (30)
day deferral.
There was no opposition present.
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
deferred consideration of Case 87S064 until September 23, 1987.
Vote: Unanimous
87S080
In Bermuda Magisterial District, HARLEY E. YOUNG requested
rezoning from Agricultural (A) to Convenience Business (B-l)
with Conditional Use Planned Development. An office/commercial
complex is planned. This request lies on a 1.5 acre parcel
fronting approximately 150 feet on the north line of West
Hundred Road, approximately 1,560 feet west of Meadowville
Road. Tax Map 117-11 (2) Riverbend, Section A, Lot 10 and Part
of Lot 9 (Sheet 33).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to several conditions. He stated
this parcel is located in the Corridor Overlay District and,
since the request parcel is now covered by the recently
adopted standards, deletion of all conditions, except Condi-
tions 1, 2, 3 and 13 through 18, would be appropriate.
Mr. Young expressed concern regarding the Environmental Engi-
neering comments as outlined in the Request Analysis indicating
the possible installation of a storm sewer parallel to Route
10, on the north, connecting into the future Johnsons Creek
Drainage District storm sewer, east of Harbour East Village.
He stated he did not object to paying his share of the expense
but did not feel he should bear the entire burden of the storm
sewer system installation for the entire area. Mr. Jacobson
stated this information is one of the suggestions from Environ-
mental Engineering to be considered in conjunction with other
property adjacent to the applicant's property as a possible
solution to accommodate future drainage in the area and is not
a condition.
There was no opposition present.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed Case 87S080, subject to the following conditions, with the
understanding that approval of this request does not require
the burden of this drainage be placed on one small property
(Mr. Young) and would encourage staff to consider other aven-
ues.
The following conditions notwithstanding, the plan revised
April 6, 1987, and the revised Textual Statement shall be
considered the Master Plan. (P)
A thirty (30) foot buffer shall be maintained along the
northern boundary of the site. This buffer shall consist
of landscaping, having a sufficient initial height and of
a species which will provide year-round screening. Other
than utilities which run generally perpendicular through
the buffer, and a fence, if desired, there shall be no
facilities permitted in this buffer. A landscaping plan
depicting this requirement shall be submitted to the Plan-
ning Department for approval in conjunction with final
site plan review. (P)
In addition to Convenience Business (B-I) uses, the fol-
lowing Community Business (B-2) uses shall be permitted:
87-676
A. Health clubs
B. Print shops. (P)
In conjunction with schematic plan review, an overall
access plan shall be submitted to, and approved by, the
Transportation Department for the area north of Route 10
from Harbour East Development to the proposed River's Bend
Road. The developer shall grant cross easement(s) to
allow access to adjacent properties to the west. The
exact location of cross easement(s) shall be determined at
the time of schematic review. (T)
Prior to the issuance of a building permit, 100 feet of
right of way, measured from the centerline of Route 10,
shall be dedicated to and for Chesterfield County, free
and unrestricted. (T)
Prior to the issuance of an occupancy permit, additional
pavement, curb and gutter shall be constructed along Route
10 for the entire property frontage. (T)
7. Public water and sewer shall be used. (U)
Prior to, or in conjunction with, final site plan review,
a utility easement shall be dedicated along Route t0 to
accommodate construction of a parallel force main. The
width of the easement shall be determined at the time of
site plan review. (U)
There shall be no vegetative disturbance on the site until
construction plans, in accordance with the Engineering
Department rezoning discussion, have been approved by VDOT
and the Chesterfield County Engineering Department. (EE)
Vote: Unanimous
87S081
In Clover Hill Magisterial District, KENNETH L. BARTON, LAND
SURVEYOR, requested rezoning from Agricultural (A) to Res-
idential (R-9). A single family residential subdivision is
planned. This request lies on an 8.9 acre parcel lying approx-
imately 170 feet off the south line of Drexelbrook Road,
measured from a point across from Brickhaven Drive. Tax Map
51-13 (1) Part of Parcel 1 (Sheet 15).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request.
Mr. Kenneth Barton stated the recommendation is acceptable.
There was no opposition present.
On motion of Mr. Applegate, seconded by Mr. Dodd, the Board
approved Case 87S081.
Vote: Unanimous
87S082'
In Bermuda Magisterial District, WILLIAM J. ULRICH requested
rezoning from Community Business (B-2) to General Business
(B-3). An automobile repair facility is planned. This request
lies on a 0.77 acre parcel fronting approximately 100 feet on
the east line of Jefferson Davis Highway, approximately 290
feet south of Gwynn Avenue. Tax Map 67-7 (2) Patterson Park,
Block C, Lot 4 (Sheet 23).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to a single condition.
87-677
Mr. John Salyer, representing the property owner, accepted the
recommended condition.
There was no opposition present.
Mr. Dodd stated there is an ongoing effort to enhance the
development of the Jefferson Davis Highway corridor and ex-
pressed concern regarding the intense commercial use of this
request and its impact on the area. Mr. Salyer stated junk
cars have been removed from the site and he intends to enhance
the parking lot facility and other aspects of the site in the
future. He stated he requested rezoning from Community Busi-
ness (B-2) to General Business (B-3) to accommodate his busi-
ness in a legal fashion.
Mr. Dodd inquired what area is affected by the buffer condi-
tion. Mr. Jacobson stated the buffer condition applies to the
outdoor storage area; however, staff's primary concern is with
the transition from business to R-7 uses to the east of the
subject site.
Mr. Dodd instructed staff to ensure appropriate buffering of
this parcel to minimize the impact of this development on the
neighboring residential communities.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed Case 87S082, subject to the following condition:
Any outdoor storage areas shall be buffered with
landscaping and/or fencing so as to screen their view from
adjacent properties and public rights of way. A plan
depicting these requirements shall be submitted to the
Planning Department for approval, and screening shall be
installed, within ninety (90) days of approval of this
request. (P)
Vote: Unanimous
87S083
In Midlothian Magisterial District, DAVID M. KIMMELSHUE reques-
ted rezoning from Residential (R-40) to Residential (R-15). A
single family residential subdivision is planned. This request
lies on a 9.9 acre parcel fronting approximately 750 feet on
the south line of Robious Road across Hillanne Drive, also
located at the eastern and western termini of Wiesinger Lane
and the western terminus of Framar Drive. Tax Map 8-11 (1)
Parcel 6 (Sheet 2).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to a single condition and accep-
tance of the applicant's proffered condition.
Mr. John Cogbill, representing the applicant, accepted the
recommended condition.
There was no opposition present.
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved Case 87S083, subject to the following condition:
A fifty (50) foot building setback line and buffer, exclu-
sive of utility easements, shall be provided on lots adja-
cent to Robious Road. The area within this buffer shall
be planted and/or left in its natural state if there is
sufficient vegetation to provide adequate screening.
Prior to recordation of subdivision plats, the developer
shall flag this buffer for inspection by the Planning
Department. If sufficient vegetation does not exist, a
landscaping plan shall be approved by the Planning Depart-
ment and a bond posted to cover the cost of implementing
the plan, prior to recordation of subdivision plats. This
87-678
building setback line and buffer shall be noted on final
check and record plats. The Planning Commission may
modify this condition at the time of tentative subdivision
review. (P,T,&CPC)
And further, the Board accepted the following proffered condi-
tion:
Minimum lot size shall be 20,000 square feet.
Vote: Unanimous
87S085
In Matoaca Magisterial District, RUTH E. WILSON requested
rezoning from Convenience Business (B-l) to Residential (R-7).
A single family residence is planned. This request lies on a
0.4 acre parcel fronting approximately 150 feet on the west
line of East River Road, also fronting approximately 120 feet
on Loyal Avenue, and located in the northwest quadrant of the
intersection of these roads. Tax Map 182-6 (7) Laurel Branch
Farms, Revised Lots, Block G, Lots 32 and 33 (Sheet 53).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to a single condition. He noted
the lot sizes meet the new Residential (R-7) requirements which
standards are equivalent to standards of Residential (R-9).
Ms. Alice Chezik, representing the applicant, accepted the
recommended condition.
There was no opposition present.
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approv-
ed Case 87S085, subject to the following condition:
A forty (40) foot building setback and buffer shall be
provided on the lots adjacent to East River Road. Only
one (1) access through this buffer shall be permitted.
This buffer may be modified by the Planning Commission
through subdivision procedures. (P)
Vote: Unanimous
87S086
In Matoaca Magisterial District, WILLIAM B. AND GENE H. DUVAL
requested rezoning from Agricultural (A) to Residential (R-25).
A single family residential subdivision is planned. This
request lies on a 61 acre parcel fronting approximately 488
feet on the west line of Qualla Road, approximately 1,326 feet
north of Beach Road. Tax Map 110-8 (1) Part of Parcel 5 (Sheet
29).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to certain conditions and accep-
tance of the proffered conditions.
Mr. Delmonte Lewis, representing the applicant, accepted the
recommended conditions.
There was no opposition present.
Mr. Dodd questioned how this property would be served by water.
Mr. Lewis stated it is estimated public water will be available
to this site within the next 18 to 24 months; however, at the
present time, a study by Dr. Matthews of Matthews Soil Consul-
tants, Inc., indicates water is available for this property
through private wells in adequate quality and quantity. He
stated tentative subdivision approval was granted based on this
information and was acceptable to the Utilities Department. He
87-679
added the developer has agreed that, prior to the issuance of a
building permit on each lot, a well will be provided with a
report indicating the quality and quantity of the water.
Mr. Mayes expressed concerns regarding the construction of
homes with well and septic tank facilities and the expense
involved when those facilities fail. He inquired if the
applicant was willing to provide the same assurances with
respect to the installation of sewer facilities as indicated
previously concerning water facilities. Mr. Lewis stated yes.
Mr. Dodd stated he felt the installation of dry water and sewer
lines for future connections should be required for all future
development.
Mr. Lewis stated the installation of dry water and/or sewer
lines was discussed with the Utilities Department; however, it
was determined that the integrity of the system could not be
assured because there was no way to predict when water and
sewer would be available.
Mr. Daniel inquired if there was sufficient concern by the
Board regarding this request to warrant discussion of not
approving subdivisions unless the site can be serviced by
public water and/or sewer. Mr. Mayes stated he felt such
action would be appropriate and that staff should be instruct-
ed, to consider progressing in this direction. Mr. Dodd stated
he felt that subdivisions should be required to use public
water and sewer and, if it was not immediately available, that
dry water and/or sewer lines be installed to ensure adequate
site facilitation with water and sewer. Mrs. Girone stated she
felt more information was needed on the subject.
The Board expressed reluctance to continue approval of requests
for subdivisions dependent upon wells and septic tank systems
based on current experiences. There was discussion regarding
the imminent failure of these systems; the financial impact of
such failures on citizens; etc.
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approv-
ed Case 87S086, subject to the following condition, and he
further requested staff to proceed with the development of a
recommended policy for requiring future subdivisions to use
public water and/or sewer and, if it were not immediately
available to the site, that dry water and/or sewer lines be
installed to ensure adequate site facilitation with water and
sewer:
A fifty (50) foot setback line and buffer strip, exclusive
of utility easements, shall be provided along Qualla Road.
Except for one (1) public road access, no access shall be
permitted through this buffer. The area within the buffer
shall be planted and/or left in its natural state if there
is sufficient vegetation to provide adequate screening.
Prior to recordation, the developer shall flag this buffer
for inspection by the Planning Department. If sufficient
vegetation does not exist, a landscaping plan shall be
approved by the Planning Department and a bond posted to
cover the cost of implementing the plan prior to recorda-
tion. This building setback line and buffer strip shall
be noted on final check and record plats. The Planning
Commission may modify this buffer at the time of tentative
subdivision approval. (P)
And further, the Board accepted the following proffered condi-
tion:
There shall be no more than 57 lots developed on the 60.89
acre tract known as Crooked Creek Subdivision.
Vote: Unanimous
87-680
87S087
In Midlothian Magisterial District, CHEVRON U.S.A., INC.
requested rezoning from Community Business (B-2) to General
Business (B-3). A convenience store with gasoline sales and
automobile wash is planned. This request lies on a 0.6 acre
parcel fronting approximately 160 feet on the north line of
Midlothian Turnpike, also fronting approximately 170 feet on
Buford Road, and located in the northwest quadrant of the
intersection of these roads. Tax Map 18-16 (1) Parcel 44
(Sheet 8).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request.
Mr. Charlie Pike, representing the applicant,
recommendation is acceptable.
stated the
There was no opposition present.
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
approved Case 87S087.
Vote: Unanimous
87S089
In Bermuda Magisterial District, RICHARD M. ALLEN requested
rezoning from Agricultural (A) to Convenience Business (B-l)
with Conditional Use Planned Development. An automobile tire
store is planned. This request lies on a 1.8 acre parcel
fronting approximately 229 feet on the south line of Iron
Bridge Road, approximately 1,630 feet west of West Hundred
Road. Tax Map 115-9 (1) Parcel 20 (Sheet 32).
Mr. Jacobson stated the Planning Commission recommended denial
of this request because approval would be inconsistent with
existing and anticipated area development trends and encourage
the proliferation of intense commercial development along this
portion of Route 10.
Mr. Allen stated the owners feel, given the trend of current
development in this area, the subject property is a desirable
commercial site and should be developed as such. He stated
they intend to provide adequate buffering and screening and to
develop the site so as not to adversely impact or intrude into
the environment of the existing residential land uses to the
west and south.
Mr. Oliver Rudy, representing adjacent property owners, voiced
opposition to the request as it is considered an incompatible,
inappropriate land use with the existing residential land uses
in the area; there is no commercial use within close proximity
to the residential areas; the proposed development does not
conform to the Overlay District which requires a minimum of ten
(10) acres for a General Business (B-3) use or the Central Area
Land Use and Transportation Plan which designates the subject
property for office use; and approval of the request could
establish a precedent for intense commercial development along
this portion of Route 10.
Mr. Dodd agreed the proposed zoning and land use is inconsis-
tent with the designated use in the Central Area Plan
and is incompatible with existing residential land uses;
however, he inquired if a thirty (30) day deferral would be
beneficial for negotiating a compromise on the proposed use.
Mr. Rudy stated adjacent property owners feel the proposed use
is incompatible with existing area development and strongly
oppose the development.
87-681
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board denied
Case 87S089.
Vote: Unanimous
87S091
In Clover Hill Magisterial District, RANDOLPH KELLY SHIVLEY
requested amendment to Conditional Use (Case 85S079) to permit
a contractor's office and storage yard and mini-warehouses in
an Agricultural (A) District on a 1.7 acre parcel fronting
approximately 310 feet on the east line of Warbro Road, ap-
proximately 1,480 feet south of Genito Road. Tax Map 48-7 (1)
Parcel 14 (Sheet 13).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to certain conditions.
No one was present to represent the request.
Mr. Applegate stated he would prefer to defer this case since
the applicant was not present.
On motion of Mr. Applegate, seconded by Mr. Dodd, the Board
deferred consideration of Case 87S091 until September 23, 1987.
Vote: Unanimous
87S092
In Midlothian Magisterial District, WEEGIE THOMPSON requested
Conditional Use Planned Development to permit an office complex
in a Residential (R-7) District on a 0.7 acre parcel fronting
approximately 150 feet on the east line of Crowder Drive,
approximately 260 feet south of Westfield Road. Tax Map 15-12
(1) Parcel 5 (Sheet 7).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to certain conditions.
Mr. Jim Hayes, representing the applicant, accepted the recom-
mended conditions.
There was no opposition present.
Mr. Applegate excused himself from the meeting.
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved Case 87S092, subject to the following conditions:
The following conditions notwithstanding, the plan pre-
pared by J.K. Timmons and Associates, P.C., shall be
considered the Master Plan for conversion of the existing
residence to an office. The Planning Commission shall
grant schematic plan approval of the Master Plan.
In conjunction with the approval of this request, an
exception to the requirement that parking and driveway
areas be paved and a four (4) space exception to the
required number of parking spaces shall be granted for a
period not to exceed three (3) years from the date of
approval of this request, or until additional office space
is developed, whichever occurs first. Should the number
of spaces prove to be insufficient to accommodate the use,
additional parking spaces, per requirements of the Zoning
Ordinance, shall be provided upon request by the Planning
Department. Non-paved parking areas and driveways shall
be graveled with a minimum of six (6) inches of #21 or
$21A stone. Graveled parking areas and driveway areas
shall be delineated by permanent means (i.e., concrete
bumper blocks, timbers, etc.).
87-682
The driveways and parking areas shall be screened from
view of adjacent properties to the north and east. The
method of screening shall be approved by the Planning
Department at the time of site plan review.
Prior to the issuance of an occupancy permit for use of
the existing residence for office use, thirty (30) feet of
right of way, measured from the centerline of Crowder
Drive, shall be dedicated to and for the County of Ches-
terfield, free and unrestricted.
At the end of three (3) years, or upon development of
additional office space, the site shall be brought into
compliance with all conditions stated herein. At the end
of three (3) years, if no additional office space has been
developed, the time period may be extended through sche-
matic plan review. Prior to development of additional
office space, an overall Master Plan which conforms to the
conditions stated herein shall be submitted to the Plan-
ning Commission for approval. (P)
(Note: Prior to any site improvements to accommodate
conversion of the residence for office use, site plans
must be submitted to the Planning Department for approv-
al.)
The architectural style of any structures, other than the
existing residence, shall be colonial. (P)
The development shall be limited to uses permitted in the
Office Business (0) District. (P)
A ten (10) foot buffer shall be maintained along the
northern and eastern property lines. Within this buffer
area, there shall be installed evergreens and/or fencing
of sufficient height and density to screen the use from
the adjacent properties. Within the parking setback along
Crowder Drive, ornamental trees and shrubs shall be plant-
ed. In conjunction with schematic approval for additional
office space, a landscaping plan depicting these require-
ments shall be submitted to the Planning Commission for
approval. (P)
Public water shall be used. Prior to issuance of an
occupancy permit for any additional office use, public
sewer shall be extended to serve all uses. (U)
Concrete curb and gutter shall be installed around the
perimeter of all paved driveways and parking areas.
Drainage shall be designed so as not to interfere with
pedestrian traffic. (P&EE)
Prior to the issuance of an occupancy permit for addition-
al office space, additional pavement, curb and gutter
shall be placed along the entire property frontage of
Crowder Drive. (T)
Signs shall comply with the requirements of the "Route 60
Special Sign District." (P)
The above stated conditions notwithstanding, all bulk
requirements of the Office Business (O) District shall be
applicable. (P)
(Note: Prior to obtaining final site plan approval or
building permits for any structure, other than the
existing structure, schematic plans must be submitted to
the Planning Commission for approval.)
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
Mr. Applegate returned to the meeting.
87-683
87S093
In Bermuda Magisterial District, BERMUDA PENTECOSTAL HOLINESS
CHURCH requested Conditional Use to permit a church in a Light
Industrial (M-l) District plus amendment to a previously
granted zoning (Case 80S126) relative to buffers. This request
lies on an 8.5 acre parcel fronting approximately 333 feet on
the east line of Lawing Drive, approximately 1,120 feet north
of Woods Edge Road. Tax Map 134-1 (1) Parcels 14, 45, and 46
(Sheet 42).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to certain conditions.
Mr. Kevin Branham, Pastor of the Bermuda Pentecostal Holiness
Church, accepted the recommended conditions.
There was no opposition present.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed Case 87S093, subject to the following conditions:
The following conditions notwithstanding, the plan pre-
pared by Charles C. Townes and Associates, P.C., dated
April 22, 1987, shall be considered the plan of develop-
ment. (P)
Concrete curb and gutter shall be installed around the
perimeter of all driveWays and parking areas. (EE)
(Note: The Zoning Ordinance requires the paving of drive-
ways and parking areas for six (6) or more vehicles.)
The uses permitted shall be limited to a church and cus-
tomary accessory uses. (P)
In conjunction with the approval of this request, a re-
duction of the seventy-five (75) foot buffer along the
southern property line shall be permitted for this use
only. All driveways and parking areas shall be screened
from view of adjacent property to the south. The exact
method of screening shall be approved by the Planning
Department at the time of site plan review. (P)
(Notes: 1.
Should the property be developed for indus-
trial use, the previously imposed buffer
conditions of Case 80S126 remain applic-
able.
The Zoning Ordinance requires that all
driveways and parking areas be screened
from view of adjacent Residential (R-7)
property to the east.)
5. Public water shall be used. (U)
Thirty (30) feet of right of way, measured from the
centerline of Lawing Drive, shall be dedicated to and for
the County of Chesterfield, free and unrestricted. (T)
Vote: Unanimous
87S094
In Midlothian Magisterial District, BILL'S BARBECUE, INC.
requested amendment to Conditional Use (Case 84S027) relative
to signs. This request lies in a Community Business (B-2)
District on a 0.9 acre parcel fronting approximately 150 feet
on the north line of Midlothian Turnpike, approximately 450
feet west of Research Road. Tax Map 17-9 (1) Parcel 67 (Sheet
8).
87-684
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to a single condition.
Mr. Richardson accepted the recommended condition.
There was no opposition present.
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved Case 87S094, subject to the following condition:
A single freestanding sign shall be permitted identifying
the development. The sign plan prepared by Brooks Gray
Signs, and submitted with the application, shall be the
plan for the sign, relative to lighting, height, and size.
All other signs shall be as regulated by the Zoning
Ordinance for B-2 shopping center development. (P)
(Note: This condition supersedes Condition 2 of Case
4S027.)
Vote: Unanimous
87S096
In Clover Hill Magisterial District, WOODLAKE LAND TRUST AND
INVESTORS WOODLAKE DEVELOPMENT CORPORATION requested rezoning
from Agricultural (A) to Residential (R-9) with Conditional Use
Planned Development on 177.5 acres plus amendment to Condi-
tional Use Planned Development (Case 81S086). A mixed use
development with residential, office, and commercial uses is
planned. This request lies on a total of 697 acres fronting
approximately 1,500 feet on the north line of Hull Street Road,
also fronting approximately 3,400 feet on the southeast line of
Woolridge Road and the east and west lines of Woodlake Village
Parkway. Tax Map 60 (1) Parcels 20, 22, 66, and 81; Tax Map
61-9 (1) Parcels 1 and 2; and Tax Map 74-4 (1) Parcels 1, 2,
and 3 (Sheets 13, 19, and 20).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to certain conditions. He noted an
addendum which modified Condition 9 to state specifically the
level of service acceptable to the Transportation Department
would be based on level of service "D".
There was no opposition present.
Mr. Carlisle representing the applicant, accepted the recom-
mended conditions, with the exception of Condition 5.A.1. and
requested that portion of the condition be deleted, as the
applicant has already improved the bridge on Route 360.
Mr. Applegate requested clarification of Condition 9 as outlin-
ed in the Request Analysis and the Addendum. Mr. McCracken
stated Condition 9 in the addendum specifies the level of
service acceptable to the Transportation Department would be
level of service "D" as opposed to the wording "acceptable" in
the condition outlined in the Request Analysis.
Mr. Carlisle stated the addendum would be acceptable if amended
to include the following addition to line 2: are required by
the time of full site development "to the extent that Level of
Service "D" is exceeded" and .... Mr. McCracken stated this was
acceptable.
Mr. Applegate stated he found it difficult to require the
applicant to improve Route 360 when his project is a mile away
and its only point of ingress/egress onto any public road is
Woolridge Road. He stated the applicant agreed to improve
Woolridge Road and a portion of Route 360 on the southbound
lane which would provide access into Woodlake Subdivision. He
stated he felt to request improvements approximately 1,000 feet
along Route 360 to construct a third lane to include a bridge
87-685
is excessive. He inquired if the developer would convey the
right-of-way necessary to make that improvement if VDOT deemed
it appropriate to widen Route 360 on the north side. Mr.
Carlisle stated this would be agreeable.
On motion of Mr. Applegate, seconded by Mr. Dodd, the Board
approved Case 87S096, subject to the following conditions:
The following conditions notwithstanding, the document,
including Textual Statement (Exhibit D) and the Revised
Master Plan, (Exhibit G), prepared by The Planning and
Design Collaborative, Inc., dated April 28, 1987, shall be
considered the Master Plan. (P)
2. Public water and sewer shall be used. (U)
A geotechnical engineering analysis shall be performed to
determine foundation design for lots with high clay con-
tent soils. (EE)
Approval of the Master Plan shall not imply that the
County gives final approval of particular road sections,
right of way widths, or alignments. (T)
The developer shall be responsible for the following road
improvements:
A) An additional lane of pavement:
1)
Along the southbound lanes of the site road
at its intersection with Route 360 to
provide a dual left-turn lane and a separ-
ate right-turn lane; and
2)
Along Woolridge Road at its intersection
with the site road to provide left- and
right-turn lanes.
B)
Relocation of the ditch along Woolridge Road for
the entire property frontage to provide adequate
shoulders.
c)
Full cost of signalization, if warranted, at the
site road/Route 360 intersection and all in-
ternal roads' intersection(s). (T)
D)
Dedication of necessary right of way beyond 100
feet from the existing centerline, if requested
by the Virginia Department of Transportation, to
add a third westbound lane to Route 360.
In addition to submission of road construction plans to
VDOT and Environmental Engineering, the plans shall also
be submitted to, and approved by, the Transportation
Department. (T)
Ail collector roads shall have a minimum right of way
width of seventy (70) feet. (T)
Prior to the issuance of any building permits, 100 feet of
right of way, measured from the centerline of Route 360
and forty-five (45) feet of right of way, measured from
the centerline of Woolridge Road, shall be dedicated to
and for the County of Chesterfield, free and unrestricted.
(T)
Specific roadway improvements set forth in these con-
ditions (4, 5, 6, 7, and 8 above) are required by the time
of full site development to the extend that level of
service "D" is exceeded and are to be constructed in
accordance with the phasing plan approved by the Trans-
portation Department. The developer shall provide the
Transportation Department with additional traffic studies
87-686
upon completion of each phase, if requested. Roadway im-
provements shall be increased or decreased by the develop-
er, as required by the Transportation Department, if these
studies demonstrate that traffic generation rates and
distributions solely from this development are materially
different, as determined by the Transportation Department,
from projections set forth in the traffic study prepared
by Wilbur Smith and Associates, Inc., and dated April 22,
1987, with supplement dated May 20, 1987. If satisfactory
improvements cannot be provided, the Planning Commission
may reduce the permissible densities to the extent that a
level of service "D" is provided, as determined by the
Transportation Department. This development shall not
generate more than 3,354 a.m. peak hour trips or 4,507
p.m. peak hour trips, unless approved by the Transporta-
tion Department. (T)
Vote: Unanimous
Mr. Jacobson recalled Case 87S028.
87S028 (Amended)
In Matoaca Magisterial District, GEORGE E. DAVIDSON, JR.,
requested a Conditional Use to permit office warehouses and
associated uses on a 4.9 acre parcel fronting approximately 600
feet on the east line of Hull Street Road, approximately 6,950
feet southwest of Skinquarter Road. Tax Map 87 (1) Parcel 12
(Sheet 27).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to certain conditions; however,
staff recommended denial based on the fact this proposal does
not conform to the Western Area Land Use and Transportation
Plan.
No one came forward to represent the request.
There was no opposition present.
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board deferr-
ed consideration of Case 87S028 until September 23, 1987.
Vote: Unanimous
Mr. Mayes requested that staff notify the applicant to be
present at the September 23, 1987 meeting.
12. ADJOURNMENT
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board ad-
journed at 5:00 p.m. until 2:00 p.m. on September 9, 1987.
Vote: Unanimous
Acting' County Admin~'~trator
H~y- ~. 9~niel
Chairman
87-687