09-23-1987 Minutes,ON%, ,,r,
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BOARD OF SUPERVISORS
MINUTES
September 23, 1987
Supervisors in Attendance: Staff in Attendance:
Mr. Harry G. Daniel, Chairman
Mr. Jesse J. Mayes, Vice Chairman
Mr. R. Garland Dodd
Mrs. Joan Girone
Mr. Lane B. Ramsey
County Administrator
Supervisors Absent:
Mr. G. H. Applegate
r
Mrs. Doris DeHart,
Legislative Coord.
Ms. Joan Dolezal,
Clerk to the Board
Chief Robert Eanes,
Fire Department
Mr. Bradford S. Hammer,
Asst. Co. Admin.
Mr. William Howell,
Dir., Gen. Services
Mr. Thomas Jacobson,
Dir. of Planning
Mr. Robert Masden,
Asst. Co. Admin. for
Human Services
Mr. R. J. McCracken,
Transp. Director
Mr. Richard McElfish,
Dir. of Env. Eng.
Mr. Steve Micas, Co.
Attorney
Mrs. Pauline Mitchell,
Dir. of News/Info.
Services
Col. Joseph Pittman,
Chief of Police
Mr. Richard Sale, Asst.
Co. Admin. for
Development
Mr. M. D. Stith, Jr.,
Dir. of Parks & Rec.
Mr. David Welchons,
Dir. of Utilities
Mr. Frederick Willis,
Dir. of Human
Resource Management
Mr. Daniel called the meeting to order at the Courthouse at
9:00 a.m. (EDST).
1. INVOCATION
Mr. Daniel stated Mr. Applegate was not in attendance as he was
hospitalized preparing for surgery.
Mr. Daniel introduced Mr. R. Garland Dodd, Bermuda District
Supervisor, who gave the invocation in the absence of Reverend
Charles Boswell.
2. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF
AMERICA
The Pledge of Allegiance to the Flag of the United States of
America was recited.
3. APPROVAL OF MINUTES
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed the minutes of September 9, 1987, as submitted.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
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4. COUNTY ADMINISTRATOR'S COMMENTS
Chief Eanes introduced Firefighters John Green and Kevin
McNamee who recently participated with the U. S. Forestry
Service in containing the Silver Creek, Oregon forest fire.
Firefighter Green expressed appreciation for the opportunity to
work for a progressive department which enables its fire-
fighters to enhance their skills and learn new techniques/oper-
ations thereby enriching the County through their knowledge and
experience. Firefighter McNamee stated the Chesterfield
contingent was a component of approximately 160 east coast
firefighters selected to assist the Forestry Service in efforts
to combat the west coast fires. Firefighter Green stated
previous training with the Forestry Service in August, 1985,
enabled them to be on call for occurrences such as the west
coast forest fires. Mr. Daniel commended the Fire Department
for its fine officers, leadership and standards by which it
operates.
5. BOARD COMMITTEE REPORTS
Mr. Daniel reported the County's position regarding Route 288
was presented at both the Richmond Regional Planning District
Commission and Metropolitan Planning Organization meetings. He
stated there is a difference of opinion on the subject among
other local governments; however, Chesterfield will continue to
work through its elected officials at the State and utilize
public opinion to pursue the direction that the Board of
Supervisors has established on this matter, which direction
represents the collective opinion of the Board.
Mr. Mayes reported he attended the ribbon cutting ceremony for
the renovation of the Jamestown 4-H Educational Center in
Williamsburg on Saturday, September 19, 1987, at which the
keynote address was presented by The Honorable Paul Trible,
U.S. Senator. He stated the program, at which there were
approximately 300 youth in attendance, is very good.
Mrs. Girone reported the Lake Genito Study Committee (Cumber-
land, Powhatan, Amelia, Chesterfield and the Appomattox River
Water Authority) agreed to recommend to their respective boards
that an authority be created, the purpose of which authority
would be to have one focal point and one group to deal with the
creation of Lake Genito. She stated the participation of an
additional locality is needed in the process to assist with
financing the project. She stated the Committee is desirous of
the Board's concurrence and affirmation of Chesterfield's
position that it does support and wishes to proceed with Phase
II of the Study. Mr. Daniel stated it is important that this
issue be included in the upcoming legislative packet and
consultants will be briefing/updating the Board on the status
of this project at the next meeting.
6. REQUESTS TO POSTPONE ACTION, EMERGENCY ADDITIONS OR
CHANGES IN THE ORDER OF PRESENTATION
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board deferr-
ed until October 14, 1987, Item 8., Hearings of Citizens on
Unscheduled Matters or Claims - Mr. Caldwell Seagle, YMCA,
Regarding "In School/Before and After School" Program; accepted
withdrawal of Item 9.B, Consideration of a Request from Comfort
Homes, Inc. to Aid in Acquiring a Water Easement; deleted the
name of Linwood Straton Motley, IV from Item ll.F.1., Approval
For Appointment as Police Officers; added Item ll.I.3.d.,
Authorize Engineering Design to Extend Public Water; and
adopted the agenda, as amended.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
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It was noted additional information was distributed to the
Board on Item 11.B., Resolution Authorizing Execution of
Documents to Lease/Purchase Refinancing of New Data Processing,
Human Services and Courts Buildings.
7. RESOLUTIONS OF SPECIAL RECOGNITION
Mr. Stith introduced Mr. William H. Hutton, Vice President of
Commercial Banking with Signet Bank/Virginia, who presented the
Board with a contribution, in the amount of $1,560, to cover
the cost of entertainment, supplies for the craft station and
public relations information for the "1987 Rainbow of Arts
Festival" at Rockwood Park.
On motion of Mrs. Girone, seconded by Mr. Dodd, the following
resolution was adopted:
WHEREAS, the Chesterfield County Parks and Recreation
Department functions to positively effect the quality of life
in Chesterfield County; and
WHEREAS, the provision of high quality special events
represents an important component of the Department's services;
and
WHEREAS, the 1987 Rainbow of Arts represents an enjoyable,
family oriented celebration of the arts, as well as a tribute
to the positive impact the arts have on our lives and commun-
ity; and
WHEREAS, Signet Bank/Virginia has chosen to provide
significant support for this annual community wide event.
NOW THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors does hereby recognize Signet Bank/Virginia
for its generous contribution to the event and to the citizens
of Chesterfield County.
AND, BE IT FURTHER RESOLVED, that the Board of Supervisors
does hereby express its sincere appreciation and gratitude to
Signet Bank/Virginia for its good will and community concern.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
Mr. Daniel presented the executed resolution to Mr. William
Hutton and expressed appreciation, on behalf of the County, for
Signet Bank's interest in and financial sponsorship of the 1987
Rainbow of Arts Festival.
8. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS
There were no hearings of citizens on unscheduled matters or
claims.
9. DEFERRED ITEMS
o YOUTH SERVICES COMMISSION
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board ap-
pointed Ms. Kim Pearson to serve as the youth representative
from the Clover Hill District on the Youth Services Commission,
whose term is effective immediately and will expire June 30,
1988.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
Mr. Daniel and Mr. Dodd stated they would be prepared to
nominate representatives to the Youth Services Commission at
the October 14, 1987, Board meeting.
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10. PUBLIC HEARINGS
o TO CONSIDER CONVEYANCE OF REAL PROPERTY AT CHESTERFIELD
COURTHOUSE COMPLEX, GOYNE PARK AND HUGUENOT PARK TO OPER-
ATE FOOD CONCESSIONS
Mr. Masden stated this date and time had been advertised for a
public hearing to consider conveyance of real property to the
Chesterfield Quarterback League to operate food concessions
from September 23, 1987 to October 31, 1987 at the Chesterfield
Courthouse Complex, Goyne Park and Huguenot Park.
No one came forward to speak in favor of or against the matter.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed and authorized the County Administrator to execute the
necessary documents for seasonal contracts to operate food
concessions to the Chesterfield Quarterback League for Chester-
field Courthouse Complex, Goyne Park and Huguenot Park for the
period of September 23, 1987 to October 31, 1987.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
Mr. Daniel stated he felt it would be appropriate to prepare a
resolution honoring the founders of the Quarterback League to
be presented at a future meeting.
11. NEW BUSINESS
ll.A. CONTRACT FOR CONSTRUCTION OF COURTS BUILDING
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board
approved and authorized the County Administrator to execute the
necessary documents to award a contract to Kenbridge Construc-
tion Company in the amount of $14,599,000 for construction of
the new Courts Building; appropriated $500,000 in interest
earnings in the existing construction fund to fund the project
prior to the receipt of lease proceeds; and set the date of
October 14, 1987, at 7:00 p.m., for a public hearing to consid-
er the increase in the appropriation for the Courts Building
project, which includes the Jail addition project.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
ll.B. RESOLUTION AUTHORIZING EXECUTION OF DOCUMENTS TO LEASE/
PURCHASE REFINANCING OF NEW DATA PROCESSING, HUMAN SER-
VICES AND COURTS BUILDINGS
Mr. Hammer stated, to complete the refinancing of the previous
lease/purchase transaction for the construction of the new Data
Processing, Human Services and Courts Buildings, Board approval
of a resolution authorizing the execution of the closing
documents on behalf of the County is necessary.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board adopted
the following resolution:
RESOLUTION OF THE BOARD OF SUPERVISORS OF THE
COUNTY OF CHESTERFIELD, VIRGINIA, APPROVING
THE FORM AND THE TERMS, CONDITIONS AND
PROVISIONS OF A GROUND LEASE TO BE DATED
OCTOBER 20, 1987 TO BE ENTERED INTO BY AND
BETWEEN THE COUNTY, AS LESSOR, AND SIGNET
LEASING AND FINANCIAL CORPORATION, AS LESSEE,
PROVIDING FOR THE LEASING BY THE COUNTY OF
THE SITES FOR A HUMAN SERVICES BUILDING, A
DATA PROCESSING BUILDING AND A COURTS BUILD-
ING AND SUCH BUILDINGS NOW OR HEREAFTER
EXISTING THEREON, AND AUTHORIZING AND DIRECT-
ING THE COUNTY ADMINISTRATOR TO EXECUTE AND
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DELIVER SUCH GROUND LEASE; APPROVING THE FORM
AND THE TERMS, CONDITIONS AND PROVISIONS OF A
REAL PROPERTY/LEASE PURCHASE AGREEMENT TO BE
DATED AS OF SEPTEMBER 1, 1987 TO BE ENTERED
INTO BY AND BETWEEN SIGNET LEASING AND
FINANCIAL CORPORATION, AS LESSOR, AND THE
COUNTY, AS LESSEE, PROVIDING FOR THE LEASING
TO THE COUNTY OF SUCH SITES AND BUILDINGS AND
AUTHORIZING AND DIRECTING THE COUNTY ADMINIS-
TRATOR TO EXECUTE AND DELIVER SUCH REAL
PROPERTY LEASE/PURCHASE AGREEMENT; APPROVING
THE FORM AND THE TERMS, CONDITIONS AND PROVI-
SIONS OF A TRUST AGREEMENT TO BE DATED AS OF
SEPTEMBER 1, 1987 TO BE ENTERED INTO BY AND
AMONG THE COUNTY, SIGNET LEASING AND FINAN-
CIAL CORPORATION AND SIGNET TRUST COMPANY, AS
TRUSTEE, AND AUTHORIZING THE COUNTY ADMINIS-
TRATOR TO EXECUTE AND DELIVER SUCH TRUST
AGREEMENT; APPROVING THE FORM AND THE TERMS,
CONDITIONS AND PROVISIONS OF AN ESCROW
DEPOSIT AGREEMENT TO BE DATED AS OF SEPTEMBER
1, 1987 TO BE ENTERED INTO BY AND BETWEEN THE
COUNTY AND SOVRAN BANK, N.A., AS ESCROW
AGENT, AND AUTHORIZING THE COUNTY ADMINIS-
TRATOR TO EXECUTE AND DELIVER SUCH ESCROW
DEPOSIT AGREEMENT; APPROVING THE FORM AND THE
TERMS, CONDITIONS AND PROVISIONS OF A CERTI-
FICATE PURCHASE AGREEMENT TO BE ENTERED INTO
BY AND AMONG THE COUNTY, SIGNET LEASING AND
FINANCIAL CORPORATION, SIGNET TRUST COMPANY
AND WHEAT, FIRST SECURITIES, INC. PROVIDING
FOR THE SALE OF CERTIFICATES OF PARTICIPATION
ISSUED PURSUANT TO THE AFOREMENTIONED TRUST
AGREEMENT AND AUTHORIZING THE COUNTY ADMINIS-
TRATOR TO EXECUTE AND DELIVER SUCH CERTIFI-
CATE PURCHASE AGREEMENT; AUTHORIZING THE
MEMBERS OF SUCH BOARD AND THE OFFICIALS AND
EMPLOYEES OF SUCH COUNTY TO TAKE FURTHER
ACTION TO CARRY OUT THIS RESOLUTION AND THE
TRANSACTIONS CONTEMPLATED HEREBY AND BY THE
AFOREMENTIONED GROUND LEASE, REAL PROPERTY
LEASE/PURCHASE AGREEMENT, TRUST AGREEMENT,
ESCROW DEPOSIT AGREEMENT AND CERTIFICATE
PURCHASE AGREEMENT; AND MAKING CERTAIN
FINDINGS AND DETERMINATIONS.
WHEREAS, the Board of Supervisors (the "Board") of
the County of Chesterfield, Virginia (the "County") has deter-
mined that it is advisable for the County to enter into a
Ground Lease to be dated as of October 20, 1987 by and between
the County, as lessor, and Signet Leasing and Financial Corpor-
ation (hereinafter defined as the "Corporation"), as lessee,
providing for the leasing by the County to the Corporation of
the sites for a Human Services Building, a Data Processing
Building and a Courts Building and such buildings now or
hereafter existing thereon; and
WHEREAS, the Board has determined that it is advis-
able for the County to enter into a Real Property/Lease Pur-
chase Agreement to be dated as of September 1, 1987 by and
between the Corporation, as lessor, and the County, as lessee,
providing for the leasing by the County from the Corporation of
a Human Services Building, a Data Processing Building and a
Courts Building and the sites therefor; and
WHEREAS, in accordance with the budget adopted by the
Board for the Fiscal year commencing on July 1, 1987 and ending
on June 30, 1988, there have been appropriated sufficient
monies to provide for the payment of the rental payments as
required to be paid by the County under the Lease/Purchase
Agreement; and
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WHEREAS, the Board has determined that it is advis-
able for the County to enter into a Trust Agreement (herein-
after defined as the "Trust Agreement") to be dated as of
September 1, 1987 by and among Signet Trust Company, as Trustee
(hereinafter defined as the "Trustee"), the Corporation and the
County; and
WHEREAS, the Board has determined that it is advis-
able for the County to enter into an Escrow Deposit Agreement
to be dated as of September 1, 1987 by and between the County
and Sovran Bank, N.A., as Escrow Agent, to provide for the
refunding and defeasance of the outstanding portion of
$21,715,000 aggregate principal amount of Certificates of
Participation, dated as of June 15, 1985, issued under a Trust
Agreement, dated as of June 15, 1985, by and among the County,
Municipal Leasing Corporation and Sovran Bank, N.A., as trus-
tee; and
WHEREAS, the Board has determined that it is advis-
able for the County to enter into a Certificate Purchase
Agreement, to be dated September 23, 1987, by and among the
County, the Corporation, the Trustee and Wheat, First Securi-
ties, Inc. to provide for the sale of $23,370,000 aggregate
principal amount of Certificates of Participation, dated
October 1, 1987, issued pursuant to the Trust Agreement;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA:
SECTION 1. Definitions
"Certificate Purchase Agreement" shall mean the
Certificate Purchase Agreement in the form attached hereto as
Exhibit E to be dated September 23, 1987 to be entered into by
and among the County, the Corporation, the Trustee and Wheat,
First Securities, Inc. providing for the sale of the 1987
Certificates.
"Corporation" shall mean Signet Leasing and Financial
Corporation, a corporation organized and existing under and by
virtue of the laws of the State of Maryland.
"Escrow Agent" shall mean Sovran Bank, N.A., a
national banking association having its principal corporate
trust office in the City of Richmond, Virginia.
"Escrow Deposit Agreement" shall mean the Escrow
Deposit Agreement in the form attached hereto as Exhibit D to
be dated as of September 1, 1987 to be entered into by and
between the County and Sovran Bank, N.A., as Escrow Agent, to
provide for the refunding and defeasance of the outstanding
portion of 1985 Certificates.
"Ground Lease" shall mean the Ground Lease in the
form attached hereto as Exhibit A to be dated October 20, 1987
to be entered into by and between the County and the Corpora-
tion.
"Lease/Purchase Agreement" shall mean the Real
Property Lease/Purchase Agreement in the form attached hereto
as Exhibit B to be dated as of September 1, 1987 to be entered
into by and between the Corporation, as lessor, and the County,
as lessee, providing for the leasing of the Project to the
County.
111985 Certificates" shall mean the $21,715,000
aggregate principal amount of Certificates of Participation,
dated June 15, 1985, issued under a Trust Agreement, dated as
of June 15, 1985, by and among the County, Municipal Leasing
Corporation and Sovran Bank, N.A., as trustee.
"1987 Certificates" shall mean the $23,370,000
aggregate principal amount of Certificates of Participation,
dated October 1, 1987, issued under the Trust Agreement.
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"Project" shall have the meaning given to such term
in Article I of the Lease/Purchase Agreement.
"Trust Agreement" shall mean the Trust Agreement in
the form attached hereto as Exhibit C to be dated as of Septem-
ber 1, 1987 to be entered into by and among the Trustee, the
Corporation and the County.
"Trustee" shall mean Signet Trust Company, a trust
subsidiary company having its principal corporate trust office
in the City of Richmond, Virginia.
SECTION 2. Findings and Determinations. The Board
hereby finds and determines that:
(a) The leasing of the Project is presently
essential to the County and is anticipated to continue to
be essential to the County.
(b) The representations set forth in Section 2.1 of
the Lease/Purchase Agreement are true and correct on and
as of the date of adoption of this Resolution.
(c) The statements set forth in Section 4.4 of the
Lease/Purchase Agreement accurately reflect the intention
of the Board with respect to the subject matter thereof,
subject to the qualification recited therein that the
Board is not empowered to make any commitment beyond the
current fiscal year of the County.
SECTION 3. Approval of the Form of the Ground Lease
and the Terms, Conditions and Provisions Thereof; Authorization
and Direction of Execution and Delivery of the Ground Lease.
The form of the Ground Lease presented to and filed with the
minutes of the meeting of the Board at which this Resolution is
being adopted, a copy of the form of which is attached hereto
as Exhibit A, and the terms, conditions and provisions thereof,
are hereby approved, ratified and confirmed, and, subject to
the holding of the public hearing required by Section 15.1-
261.1 of the Code of Virginia, 1950, as amended, the County
Administrator is hereby authorized and directed to execute and
deliver to the Corporation the Ground Lease in such form,
together with such changes as shall be approved by the County
Administrator upon advice of counsel to the County, such
approval to be conclusively evidenced by his execution thereof.
SECTION 4. Approval of the Form of the Lease/Pur-
chase Agreement and the Terms, Conditions and Provisions
Thereof; Execution and Delivery of the Lease/Purchase Agree:!
ment. The form of the Lease/Purchase Agreement presented to
and filed with the minutes of the meeting of the Board at which
this Resolution is being adopted, a copy of the form of which
is attached hereto as Exhibit B, and the terms, conditions and
provisions thereof (including in particular the Base Payments
required to be paid under Section 4.3 (a) thereof as set forth
in Exhibit C thereto and the other rental payments required to
be paid under such Section 4.3(a) are hereby approved, ratified
and confirmed, and, subject to the execution and delivery by
the County of the Ground Lease in accordance with Section 3,
the County Administrator is hereby authorized and directed to
execute and deliver to the Corporation the Lease/Purchase
Agreement in such form, together with such changes as shall be
approved by the County Administrator upon the advice of counsel
to the County, such approval to be conclusively evidenced by
his execution thereof.
SECTION 5. Approval of the Form of the Trust Agree-
ment and the Terms, Conditions and Provisions Thereof; Execu-
tion and Delivery of the Trust Agreement. The form of the
Trust Agreement presented to and filed with the minutes of the
meeting of the Board at which this Resolution is being adopted,
a copy of the form of which is attached hereto as Exhibit C,
and the terms, conditions and provisions thereof, are hereby
approved, ratified and confirmed, and, subject to the execution
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and delivery by the County of the Ground Lease in accordance
with Section 3, the County Administrator is hereby authorized
and directed to execute and deliver the Trust Agreement to the
Trustee and the Corporation, together with such changes as
shall be approved by the County Administrator upon the advice
of counsel to the County, such approval to be conclusively
evidenced by his execution thereof.
SECTION 6. Approval of the Form of the Escrow
Deposit Agreement and the Terms, Conditions and Provisions
Thereof; Execution and Delivery of the Escrow Deposit Agree-
ment. The form of the Escrow Deposit Agreement presented to
and filed with the minutes of the meeting of the Board at which
this Resolution is being adopted, a copy of the form of which
is attached hereto as Exhibit D, and the terms, conditions and
provisions thereof, are hereby approved, ratified and confirm-
ed, and, subject to the execution and delivery by the County of
the Ground Lease in accordance with Section 3, the County
Administrator is hereby authorized and directed to execute and
deliver the Escrow Deposit Agreement to the Escrow Agent
together with such changes as shall be approved by the County
Administrator upon the advice of counsel to the County, such
approval to be conclusively evidenced by his execution thereof.
SECTION 7. Approval of the Form of the Certificate
Purchase Agreement and the Terms, Conditions and Provisions
Thereof; Execution and Delivery of the Certificate Purchase
Agreement. The form of the Certificate Purchase Agreement
presented to and filed with the minutes of the meeting of the
Board at which this Resolution is being adopted, a copy of the
form of which is attached hereto as Exhibit E, and the terms,
conditions and provisions thereof, are hereby approved, rati-
fied and confirmed, and the County Administrator is hereby
authorized and directed to execute and deliver the Certificate
Purchase Agreement to the Corporation, the Trustee and Wheat,
First Securities, Inc. together with such changes as shall be
approved by the County Administrator upon the advice of counsel
to the County, such approval to be conclusively evidenced by
his execution thereof.
SECTION 8. Further Action of the Board and of the
Officials and Employees of the County. The members of the
Board and the officials and employees of the County are hereby
authorized and directed to take any and all such further action
as upon advice of counsel to the County they shall deem neces-
sary or desirable in order to carry out, give effect to and
consummate the transactions contemplated by this Resolution and
by the terms of the Ground Lease, the Lease/Purchase Agreement,
the Trust Agreement, the Escrow Deposit Agreement and the
Certificate Purchase Agreement and by any of the documents
referred to herein or therein or approved hereby or thereby
including the refunding and defeasance of the 1985 Certificates
and the termination of the transactions entered into in connec-
tion with the issuance of the 1985 Certificates.
SECTION 9. Repeal of Conflicting Resolutions. All
resolutions, or portions thereof, heretofore adopted by the
Board which are in conflict or inconsistent with this Resolu-
tion are hereby repealed to the extent of such inconsistency.
SECTION 10. Effectiveness of Resolution. This
Resolution shall be effective from and after its adoption.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
11.C. BUILDINGS AND GROUNDS WAREHOUSE BID AWARD
Mr. Hammer stated Board approval is requested to award a bid,
to the lowest responsible bidder, for the construction of a
Buildings and Grounds Warehouse when bids are opened on October
7, 1987. He stated the new warehouse is needed to relieve
overcrowded conditions in the existing warehouses, provide
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space for the Christmas Mother Program and, with additional
construction in future years, to permit removal of warehouses
at the Courthouse Complex to provide more parking and easier
access.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed the award of a bid to the lowest responsible bidder, not to
exceed previously appropriated funds of $192,200, for the
construction of a 12,000 square foot Buildings and Grounds
warehouse when bids are opened on October 7, 1987, with said
facility to be located in the vicinity of the Animal Shelter
and Parks and Recreation maintenance shops.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
ll.D. ADVANCE FUNDS TO SCHOOL CAPITAL PROJECTS
Mr. Stegmaier stated because of delays in literary loan funding
and the conversion of $22.85 million of these projects to
Virginia Public School Authority (VPSA) funding, a need to
advance General Fund monies to school capital projects exists,
until State Public School Authority proceeds are available. He
stated Board approval is requested to authorize such an ad-
vance.
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board
approved advance funds from the General Fund to Literary Loan
and Virginia Public School Authority (VPSA) projects, up to $6
million, which advances will be repaid as funds from the State
become available beginning in mid -October; and authorized
issuance of up to $6 million of Bond anticipation notes,
pursuant to Section 15.1-233 of the State Code.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
ll.E. SET PUBLIC HEARINGS
i1.E.l. TO CONSIDER APPROPRIATION OF HMK FUNDS FOR EXTENSION
OF POWHITE PARKWAY
Mr. Stegmaier stated the Board previously approved a plan
whereby the private sector bears the cost of certain alterna-
tive designs for the Powhite Parkway and, even though the
County is only a conduit of the funding, it is required that
the Board set a public hearing date to appropriate the funds
for expenditure.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board set the
date of October 28, 1987, at 9:00 a.m., for a public hearing to
consider the appropriation of HMK funds for the extension of
the Powhite Parkway, which estimated cost is approximately
$2,400,000, and which agreement was approved and signed between
the County of Chesterfield and HMK Corporation on June 18,
1986, as approved by the Board of Supervisors on April 23,
1986.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
11.E.2. TO CONSIDER ORDINANCES AMENDING SECTIONS 8-13 AND
8-13.03 OF THE COUNTY CODE RELATING TO PRORATION OF
PERSONAL PROPERTY TAXATION AND SECTION 14.1-26 RELAT-
ING TO FEES FOR TRANSFER OF COUNTY VEHICLE LICENSES
Mr. Micas stated the Board is requested to set a public hearing
date to consider ordinances amending sections of the County
Code relating to proration of personal property taxation and
fees for transfer of County vehicle licenses, which changes
will remove boats and trailers from the proration provisions,
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delete the penalty for failure to file a tax return for a
vehicle subject to proration and delete the current charge for
the transfer of decals.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board set the
date of October 28, 1987, at 9:00 a.m., for a public hearing to
consider certain amendments to Sections 8-13 to 8-13.03 of the
County Code, relating to proration of personal property taxa-
tion and Section 14.1-26, relating to fees for transfer of
County vehicle licenses.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
ll.E.3. TO CONSIDER CONVEYANCE OF GROUND LEASE TO SIGNET LEAS-
ING AND FINANCIAL CORPORATION
Mr. Micas stated the Board is requested to set a public hearing
date to consider the conveyance of a Ground Lease to Signet
Leasing and Financial Corporation. He stated the County is
currently involved in refinancing the previous lease/purchase
transaction for the construction of the new Data Processing,
Human Services and Courts Buildings and, as a part of the
refinancing, will convey a leasehold interest in the three
buildings to Signet Leasing and Financial Corporation under a
Ground Lease, whereby Signet will simultaneously lease the
buildings back to the County under a lease/purchase agreement.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board set the
date of October 14, 1987, at 7:00 p.m., for a public hearing to
consider the conveyance of a Ground Lease to Signet Leasing and
Financial Corporation for the leasing by the County of sites
for a Human Services Building, a Data Processing Building and a
Courts Building and such buildings now or hereafter existing
thereon.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
ll.F. CONSENT ITEMS
ll.F.1. RECOMMENDATION FOR APPOINTMENT OF POLICE OFFICERS
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board hereby
recommends to the Circuit Court Judges the following applicants
for appointment as Police Officers for the County of Chester-
field, effective October 19, 1987:
Michael Alon Bickel
Bartholomew Bonaparte Clarke
John Michael Church
Ronald Leroy Coombs, Jr.
Richard Clyde Dudley, Jr.
Quinton Pierre Gillus
Edward Patrick Harney
David Joseph Higgins
Jeffrey Lee Howdyshell
Sandra Emory Humphries
Richard Timothy Jahn
Daniel Wayne Kelly
James Franklin Kidd, Jr.
Carl Russell Lunsford, Jr.
Ricky L. Meadows
Douglas Eugene Mooney
James Martin Newsome
Jeffrey G. Parlier
Irving Charles Peoples,Jr.
Aylwin Johnson Perkins, III
Todd Daniel Pickett
Robert Michael Sharman, Jr.
William Kent Shipman
Brian Charles Smith
David Paul Stehlar
John Charles Stein, Jr.
Jeffrey Todd Verlander
Dale Eugene Welsh
Karen Ruth West
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
I1.F.2. HUMAN SERVICES BUILDING CHANGE ORDERS
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed and authorized the County Administrator to execute two
87-739
/^
change orders for the Human Services Building in the amount of
$67,493 ($12,493 for construction of an environmentally -
controlled telephone equipment room required to support fiber
optic telecommunications equipment; $55,000 to reinforce the
second floor file area of the Social Services Building to
support installation of a mechanical file system), which funds
are available in the project contingency fund.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
ll.F.3. APPROPRIATION OF FUNDS FOR PURCHASE OF RECREATIONAL
EQUIPMENT AT SWIFT CREEK ELEMENTARY SCHOOL
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed and appropriated $1,300 from the Clover Hill District Three
Cent Road Funds for the purchase of recreational equipment and
surfacing underneath play equipment at Swift Creek Elementary
School.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
It was noted the Swift Creek Elementary PTA is raising funds to
more than match the County contribution to the project which
will have a total cost of over $5,000.
ll.F.4. STATE ROAD ACCEPTANCE
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Leiden Lane, Bayreuth Lane, Lintz Lane, Fred-
erick Farms Drive, Ansbauch Drive, Brandenburg Drive, Frederick
Farms Circle and Frederick Farms Court in Frederick Farms,
Matoaca District.
Upon consideration whereof, and on motion of Mr. Dodd, seconded
by Mr. Mayes, it is resolved that Leiden Lane, Bayreuth Lane,
Lintz Lane, Frederick Farms Drive, Ansbauch Drive, Brandenburg
Drive, Frederick Farms Circle and Frederick Farms Court in
Frederick Farms, Matoaca District, be and they hereby are
established as public roads.
And be it further resolved, that the Virginia Department of
Transportation, be and it hereby is requested to take into the
Secondary System, Leiden Lane, beginning at the intersection
with existing Bailey Bridge Road, State Route 651, and going
easterly 0.04 mile to the intersection with Bayreuth Lane, then
continuing easterly 0.12 mile to the intersection with Lintz
Lane, then continuing easterly 0.09 mile to the intersection
with Frederick Farms Drive, then continuing easterly 0.07 mile
to the intersection with Ansbauch Drive, and then continuing
easterly 0.09 mile to end in a cul-de-sac; Bayreuth Lane,
beginning at the intersection with Leiden Lane and going
northerly 0.06 mile to end in a temporary turnaround; Lintz
Lane, beginning at the intersection with Leiden Lane and going
northerly 0.05 mile to end in a temporary turnaround; Frederick
Farms Drive, beginning at the intersection with Leiden Lane and
going southerly 0.04 mile to end in a cul-de-sac, then again at
the intersection with Leiden Lane and going northerly 0.07 mile
to the intersection with Brandenburg Drive, then continuing
northerly 0.18 mile to the intersection with Frederick Farms
Circle, then going northeasterly 0.10 mile to the intersection
with Frederick Farms Court, and then going easterly 0.11 mile
to end at the intersection with existing Stigall Drive, State
Route 759; Ansbauch Drive, beginning at the intersection with
Leiden Lane and going southerly 0.05 mile to tie into proposed
Ansbauch Drive in Bailey Ridge Estates, Section A; Brandenburg
Drive, beginning at the intersection with Frederick Farms Drive
and going easterly 0.24 mile to end at the intersection with
existing Stigall Drive, State Route 759; Frederick Farms
Circle, beginning at the intersection with Frederick Farms
87-740
1401.,
Drive and going easterly 0.07 mile to end in a cul-de-sac; and
Frederick Farms Court, beginning at the intersection with
Frederick Farms Drive and going northerly 0.03 mile to end in a
cul-de-sac.
This request is inclusive of the adjacent slope, sight distance
and designated Virginia Department of Transportation drainage
easements.
These roads serve 132 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Transportation a 50'
right-of-way for all of these roads.
Frederick Farms is recorded as follows:
Plat Book 48, Pages 6, 7, 8 and 9, December 6, 1984.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
ll.F.5. ACCEPTANCE OF DEED OF DEDICATION FROM TARMAC -LONE STAR,
INC. CONVEYING PROPERTY FOR HENRICUS PARK
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed and authorized the County Administrator to execute the
necessary deed of dedication and license agreement accepting,
on behalf of the County, the conveyance of a large parcel of
land, in addition to various access easements and licenses,
from Tarmac -Lone Star, Inc. to be used in conjunction with the
restoration of the existing Henricus Park facility.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
ll.F.6. APPLICATION FOR ENTERTAINMENT PERMIT FROM CHESTERFIELD
PILOTS ASSOCIATION TO CONDUCT "CHESTERFIELD AIRSHOW -
1987!"
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed the Chesterfield Pilots Association's request to conduct an
airshow, "Chesterfield Airshow - 1987!", on October 4, 1987,
from 9:30 a.m. to 6:00 p.m., at the County Airport, which
approval is contingent upon compliance with staff requirements
and provision of necessary insurance.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
It is noted all proceeds from admission charges will go to the
County Nursing Home, trainable mentally retarded children from
Chesterfield County Schools and the Chesterfield Fraternal
Order of Police.
ll.F.7. ECONOMIC DEVELOPMENT RECRUITMENT PROGRAM
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed and authorized the County Administrator to execute an
agreement with Contrade International for purposes of assisting
the County with its Economic Development Recruitment Program
and appropriated $70,000 from the Industrial Park Reserve to
finance the agreement through June 30, 1988.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
11.G. APPOINTMENTS
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board
nominated Mr. Jesse J. Mayes, representing the Board of Super-
87-741
100-`
visors, and Mr. C. F. Currin, Jr., representing the business
community, to serve on the Appomattox Basin Industrial Develop-
ment Corporation (ABIDCO), whose formal appointments will be
made October 14, 1987.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
ll.H. COMMUNITY DEVELOPMENT ITEMS
ll.H.1. STREET LIGHT INSTALLATION COST APPROVAL
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed the street light installation cost approval at 3518 Luckylee
Crescent in the amount of $892.24, which funds are to be
expended from the Bermuda District Street Light Fund.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
ll.H.2. STREET LIGHT REQUESTS
Mr. Sale stated the Board previously approved the installation
of a street light at the intersection of Blithe Drive and
Parker Lane; however, the requestor has asked that the Board
reconsider the location and approve an alternate location of
Blithe Drive and Lively Lane. Mr. Dodd stated the alternate
location was acceptable.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed the installation of street lights at the following loca-
tions, with funds to be expended from the appropriate District
Street Light Funds as indicated:
1. Intersection of Blithe Drive and Lively Lane (Replaces
previously approved Blithe Drive and Parker Lane) -
Bermuda District.
2. Intersection of Beulah Road and Brookshire Drive (Dale
District).
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
ll.H.3. APPROPRIATION OF FUNDS TO INSTALL DRAINAGE IMPROVEMENTS
IN FALLING CREEK SUBDIVISION
On motion of Mr. Dodd, seconded by Mr. Daniel, the Board
approved and appropriated $20,000 from the Miscellaneous
Drainage Capital Improvement Account to purchase materials for
the Virginia Department of Transportation (VDOT) to install a
storm sewer along Falling Creek Avenue in Falling Creek Subdi-
vision capital improvement project. (It is noted the County
will supply all the materials for VDOT and VDOT will install
the system at their expense.)
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
Mr. Daniel requested that Mrs. Edwards be notified of this
action and expressed appreciation for VDOT's assistance in
installing a portion of the project.
ll.H.4. AUTHORIZATION TO ENTER INTO AGREEMENT FOR ECONOMIC DE-
VELOPMENT SERVICES
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the County Administrator to execute an
agreement with Hancock and Associates, International, for a fee
87-742
..%k
not to exceed $4,925, to be
Reserve Account, to communicate
ties available in Chesterfield
business interests.
expended from Industrial Park
economic development opportuni-
County directly to Japanese
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
Mr. Daniel noted that several business and trade groups, which
had expressed interest regarding the potential for development
in the metropolitan area, recently visited Chesterfield County
to assess economic potential. He stated lines of communication
with these groups will be continued in ongoing efforts to
develop the potential for future businesses and trade groups
abroad to locate within the County.
ll.I. UTILITIES ITEMS
ll.I.1. PUBLIC HEARINGS
ll.I.1.a. TO CONSIDER ORDINANCE VACATING A PORTION OF DRAINAGE
AND UTILITY EASEMENT WITHIN GARLAND HEIGHTS SUBDIVI-
SION
Mr. Sale stated this date and time had been advertised for a
public hearing to consider an ordinance to vacate a portion of
a 8' drainage and utility easement across Lot 5 within Garland
Heights Subdivision.
No one came forward to speak in favor of or against the propos-
ed ordinance.
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board
adopted the following ordinance:
AN ORDINANCE to vacate a portion of an 8 foot
drainage and utility easement within Lot 5, Block E,
Section C, Garland Heights Subdivision, Dale
Magisterial District, Chesterfield County, Virginia,
as shown on a plat thereof duly recorded in the
Clerk's Office of the Circuit Court of Chesterfield
County in Plat Book 11, at page 61.
WHEREAS, Kevin M. McGowan, agent for the applicants,
petitioned the Board of Supervisors of Chesterfield County,
Virginia, to vacate a portion of an 8 foot drainage and utility
easement, within Lot 5, Block E, Section C, Garland Heights
Subdivision, Dale Magisterial District, Chesterfield County,
Virginia, more particularly shown on a plat of record in the
Clerk's Office of the Circuit Court of said County, in Plat
Book 11, page 61, made by Brooks & Barton Certified Land
Surveyors dated April 14, 1959. The easement petitioned to be
vacated is more fully described as follows:
A portion of an 8 foot drainage and utility easement
within Lot 5, Block E, Section C, Garland Heights
Subdivision, the location of which is more fully
shown cross hatched on a plat made by Robert K.
Thomas and Associates, dated June 27, 1987, a copy of
which is attached hereto and made a part of this
Ordinance.
WHEREAS, notice has been given pursuant to Section 15.1-
431 of the Code of Virginia, 1950, as amended, by advertising;
and
WHEREAS, no public necessity exists for the continuance of
the portion of the 8 foot easement sought to be vacated.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS
OF CHESTERFIELD COUNTY, VIRGINIA:
87-743
,lw.
40"'
0
That pursuant to Section
Virginia, 1950, as amended, the
drainage and utility easement be
15.1-482(b) of the Code of
aforesaid portion of the 8 foot
and is hereby vacated.
This Ordinance shall be in full force and effect in
accordance with Section 15.1-482(b) of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the plat attached hereto, shall be recorded no
sooner than thirty days hereafter in the Clerk's Office of the
Circuit Court of Chesterfield County, Virginia, pursuant to
Section 15.1-485 of the Code of Virginia, 1950, as amended.
The effect of this Ordinance, pursuant to Section 15.1-
483, is to destroy the force and effect of the recording of the
portion of the plat vacated. This Ordinance shall vest fee
simple title of the portion of the easement vacated in the
property owner of the lot within Garland Heights free and clear
of any rights of public use.
Accordingly, this Ordinance shall be indexed in the names
of the County of Chesterfield, as grantor, and Robert L.
Wright, or his successors in title, as grantee.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
ll.I.1.b. TO CONSIDER ORDINANCE VACATING A PORTION OF AN ALLEY
IN REDFORD'S SUBDIVISION
Mr. Sale stated this date and time had been advertised for a
public hearing to consider an ordinance to vacate a portion of
a 20' alley across Lots 7, 8, 9, 10 and 11 within Redford's
Subdivision.
No one came forward to speak in favor of or against the propos-
ed ordinance.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board adopted
the following ordinance:
AN ORDINANCE to vacate a portion of a 20 foot alley
within Redford's Subdivision, Bermuda Magisterial
District, Chesterfield County, Virginia, as shown on
a plat thereof duly recorded in the Clerk's Office of
the Circuit Court of Chesterfield County, in Plat
Book 5, at pages 70 and 71.
WHEREAS, Wilma B. Dembowski and Willard T. Heath, Jr. and
Leah B. Heath, (husband and wife), petitioned the Board of
Supervisors of Chesterfield County, Virginia, to vacate a
portion of a 20 foot alley adjacent to Lots 7, 8, 9, 10, and
11, within Redford's Subdivision, Bermuda Magisterial District,
Chesterfield County, Virginia, more particularly shown on a
plat of record in the Clerk's Office of the Circuit Court of
said County in Plat Book 5, pages 70 and 71, made by W. W.
LaPrade & Bros., Civil Engineers & Surveyors, dated April 15,
1929, and revised April 27, 1929. The portion of alley peti-
tioned to be vacated is more fully described as follows:
A 20 foot alley adjacent to Lots 7, 8, 9, 10, and 11,
within Redford's Subdivision, the location of which
is more fully shown cross hatched on a plat made by
W. W. LaPrade & Bros., Civil Engineers & Surveyors,
dated April 15, 1929, and revised April 27, 1929, a
copy of which is attached hereto and made apart of
this Ordinance.
WHEREAS, notice has been given pursuant to Section 15.1-
431 of the Code of Virginia, 1950, as amended, by advertising;
and
WHEREAS, no public necessity exists for the continuance of
the portion of the 20 foot alley sought to be vacated.
87-744
'01►,, . t
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS
OF CHESTERFIELD COUNTY, VIRGINIA:
That pursuant to Section 15.1-482(b) of the Code of
Virginia, 1950, as amended, the aforesaid 20 foot alley adja-
cent to Lots 7, 8, 9, 10, and 11, in Redford's Subdivision, be
and is hereby vacated.
This Ordinance shall be in full force and effect in
accordance with Section 15.1-482(b) of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the plat attached hereto, shall be recorded no
sooner than thirty days hereafter in the Clerk's Office of the
Circuit Court of Chesterfield County, Virginia, pursuant to
Section 15.1-485 of the Code of Virginia, 1950, as amended.
The effect of this Ordinance, pursuant to Section 15.1-
483, is to destroy the force and effect of the recording of the
portion of the plat vacated. This Ordinance shall vest fee
simple title in the portion of the alley vacated in the owners
of the abutting lots free and clear of any rights of public
use. Since the portion of the alley hereby vacated is located
on the periphery of the aforementioned recorded subdivision
plat, this Ordinance shall vest fee simple title in the entire
width of the portion of the alley vacated in the owners of the
lots within Redford's Subdivision free and clear of any rights
of public use.
Accordingly, this Ordinance shall be indexed in the names
of the County of Chesterfield, as grantor, and Wilma B. Dembow-
ski and Willard T. Heath, Jr. and Leah B. Heath, (husband and
wife), or their successors in title, as grantees.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
ll.I.2. RIGHT OF WAY ITEMS
ll.I.2.a. CONSIDER CONDEMNATION PROCEEDINGS ACROSS PROPERTY OF
MR. AND MRS. M.W. REACHEAU AND MR. AND MRS. HENRY F.
BURIAN, JR.
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board
authorized the County Attorney to institute condemnation
proceedings against the following property owners if the amount
as set opposite their names is not accepted. And be it further
resolved that the County Administrator notify said property
owner by registered mail on September 24, 1987, of the County's
intention to enter upon and take the property which is to be
the subject of said condemnation proceedings. This action is
on an emergency basis and the County intends to exercise
immediate right of entry, pursuant to Section 15.1-238.1 of the
Code of Virginia:
Mr. and Mrs. M. W. Reacheau and ($240.00
Mr. & Mrs. Henry F. Burian, Jr. Tax Map 117-15 (1) 40 (
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
ll.I.2.b. REQUEST FROM MS. EDA E. SNEAD TO CONSTRUCT PRIVATE
DRIVE ON COUNTY RIGHT-OF-WAY
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed and authorized the County Administrator to enter into a
license agreement with Ms. Eda E. Snead permitting construction
of a private driveway to her property on Key Avenue along
unimproved Page Street and Key Avenue from Alcott Road.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
87-745
A*'" -
ll.I.2.c. REQUEST FROM WATER TOWER ASSOCIATES FOR EASEMENT
ACROSS COUNTY PROPERTY
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approv-
ed and authorized the Chairman of the Board and County Adminis-
trator to execute an easement agreement conveying a 10' sewer
line easement to Water Tower Associates to install, along the
rear line of County property acquired for the water tank, a
tight line to an additional drainfield site to supplement a
failing system at their facility along West Hundred Road near
Landfill Drive, which agreement is subject to approval by the
County Attorney.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
ll.I.3. CONSENT ITEMS
ll.I.3.a. WATER CONTRACT FOR FIRST CONGREGATIONAL CHRISTIAN
CHURCH ON COURTHOUSE ROAD
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the County Administrator to execute any
necessary documents for the following water contract:
First Congregational Christian Church - Courthouse Road
Developer: Trustees, First Congregational Christian
Church
Contractor: Brian's Water Tap Service
Total Contract Cost: $8,500.00
Total Estimated County Cost: $1,472.00
(Refund through connection fees)
Estimated Developer Cost: $7,028.00
Number of Connections: 1
Code: 5B-2511-997
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
ll.I.3.b. CONTRACT FOR WATER LINE IMPROVEMENTS ALONG OLD
BERMUDA ROAD BETWEEN ROUTE 10 AND OLD SAFEWAY DISTRI-
BUTION CENTER
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the County Administrator to execute the
necessary documents awarding contract W87-2B for construction
of the water line along Route 10, to the low bidder, Bear
Contracting, in the amount of $231,614.00 and transferred
$75,000 from 5H-5835-545N to 5H-5835-6BOR to complete the
funding of this project. (It is noted this project is the
fourth of four (4) projects for improved distribution east of
Route 95 included in the Capital Improvements Program.)
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
11.I.3.c. CONTRACT FOR WATER LINE IMPROVEMENTS BETWEEN KIM
DRIVE, LAMPLIGHTER DRIVE AND HANDEL COURT
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the County Administrator to execute the
necessary documents awarding contract W86-183B, for construc-
tion of the water lines between Kim Drive, Lamplighter Drive
and Handel Court to the low bidder, Richard L. Crowder Con-
struction, Inc., in the amount of $65,421.00. (It is noted
this project will be funded by the 1987-1988 Capital Improve-
ments Budget.)
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
87-746
c.:
1#W_1
le-1
ll.I.3.d. AUTHORIZE ENGINEERING DESIGN TO EXTEND PUBLIC WATER
Mr. Micas stated that Mr. Applegate had indicated and asked it
be noted for the record that, although he was not present, he
had a potential conflict of interest regarding Hunters Ridge,
pursuant to the Virginia Comprehensive Conflict of Interest
Act.
Discussion ensued regarding the numerous requests received by
the County to extend public water to subdivisions in which
wells have failed and/or have been found to be contaminated;
the severity of and urgency for resolving the problem; estimat-
ed costs; various financing alternatives which included an
assessment district, partial assessment, the total cost of the
improvement to be funded by the County through the issuance of
Revenue Bonds; water rate increases; the Board's prerogative
for denying zoning requests that do not meet the criteria set
forth; the initiation of a mechanism to make "developer ex-
pense" more equitable; the County's responsibility to ensure
the health, safety and welfare of County residents; etc.
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the engineering design to extend public
water to the following existing subdivisions presently served
by wells:
Area
Hunters Ridge
Glebe Point
Plantation Estates
Courthouse Road
Musket Drive
Otterdale Park & Beckinham
Stroud Lane
Columbia Park
Arsenal Hills
Bellona Arsenal
Total Estimated Cost
Estimated Cost
$ 900,000
125,000
900,000
195,000
132,000
362,000
33,000
24,000
36,000
398,000
$3,105,000
(It is noted funds have been included in the Utilities Depart-
ment's Capital Improvement Program for the engineering design.)
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
ll.I.4. REPORTS
Mr. Sale presented the Board with a report on the developer
water and sewer contracts executed by the County Administrator.
ll.J. REPORTS
Mr. Ramsey presented the Board with a status report on the
General Fund Contingency Account, General Fund Balance, Road
Reserve Funds, District Road and Street Light Funds, Lease
Purchases, School Literary Loans and the School Board Agenda.
Mr. Ramsey stated the Virginia Department of Transportation has
formally notified the County of the acceptance of the following
streets into the State Secondary Road System:
ADDITIONS LENGTH
ALVERSER WEST
Route 727 (Alverser Drive) - From Route 60
to Route 677 0.32 mi.
87-747
.-*Ak
ADDITIONS LENGTH
HILLENWOOD
Route 3740 (Malcott Drive) - From Route 750
to Route 3741 0.06 mi.
Route 3741 (Malcott Court) - From 0.07 mile north
of Route 3740 to a south cul-de-sac 0.11 mi.
SMOKETREE SOUTH - SECTION E
Route 3341 (Porters Mill Road) - From Route 3343 to
0.04 mile east of Route 3377 0.11 mi.
Route 3377 (Porters Mill Terrace) - From 0.11 mile
north of Route 3341 to a southwest cul-de-sac 0.22 mi.
Route 3378 (Porters Mill Lane) - From Route 3377
to 0.12 mile south of Route 3377 0.12 mi.
SACHEMS HEAD - PHASE I
Route 3750 (Water Willow Drive) - From Route 720
to 0.11 mile southwest of Route 3752 0.18 mi.
Route 3751 (Reed Grass Lane) - From Route 3750
to an east cul-de-sac 0.13 mi.
Route 3752 (Wood Sage West) - From Route 3750
to a west cul-de-sac 0.09 mi.
Route 3752 (Wood Sage East) - From Route 3750
to a southeast cul-de-sac 0.07 mi.
QUEENSMILL - SECTION E-2
Route 1381 (Paigewood Road) - From Route 1380 to
Route 1388 0.13 mi.
Route 1388 (Shirlton Road) - From 0.02 mile north
of Route 1380 to a north cul-de-sac 0.39 mi.
Route 3511 (Shirlton Court) - From Route 1388 to
a northwest cul-de-sac 0.05 mi.
Route 3512 (Paigewood Court) - From Route 1381
to a southwest cul-de-sac 0.05 mi.
SOMMERVILLE GROVE
Route 3750 (Walton Bluff Parkway) - From Route 720
to 0.02 mile west of Route 3753 0.14 mi.
Route 3753 (Sommerville Grove Terrace) - From
Route 3750 .to a north cul-de-sac 0.23 mi.
Route 3754 (Sommerville Grove Place) - From Route
3753 to a north cul-de-sac 0.04 mi.
Route 3755 (Sommerville Grove Circle) - From Route
3753 to a northeast cul-de-sac 0.03 mi.
ASHBROOK LANDING
Route 3750 (Walton Bluff Parkway) - From 0.02 mile
west
of Route 3753 to 0.03 mile west of Route 3756
0.12 mi.
Route
3756
(Ashbrook Landing Road) - From Route
3750
to 0.09
mile north of Route 3758
0.16 mi.
Route
3757
(Ashbrook Landing Terrace) - From Route
3756
to a
north cul-de-sac
0.09 mi.
Route
3758
(Ashbrook Landing Court) - From Route
3756
to a
southeast cul-de-sac
0.04 mi.
87-748
i^
AnnTMTnMO
QUEENSMILL - SECTION E-1
Route 1380 (Prince William Drive) - From Route 754
to Route 1381
Route 1381 (Paigewood Road) - From Route 1380 to
Route 1388
Route 1388 (Shirlton Road) - From Route 1380 to
0.02 mile north of Route 1380
Route 1388 (Kingscross Road) - From Route 1380
to 0.02 mile south of Route 1380
Route 1388 (Kingscross Road) - From 0.07 mile south
of Route 3500 to 0.02 mile south of Route 1381
OAKBROOK - SECTIONS 1&2
Route 3095 (Gention Road) - From 0.03 mile south-
west of Route 3098 to Route 3097
Route 3097 (Genlou Road) - From 0.04 mile south
of Route 3541 to a southeast cul-de-sac
Route 3542 (Upwood Road) - From Route 2790 to
Route 3097
LENGTH
0.30 mi.
0.08 mi.
0.02 mi.
0.02 mi.
0.13 mi.
0.06 mi.
0.27 mi.
0.07 mi.
Mr. Masden invited the Board to attend the annual meeting of
the Board of Trustees of The Henricus Foundation to be held on
Friday, September 25, 1987, at the Country Club of Virginia.
He stated among those in attendance will be guest speaker The
Honorable John O. Marsh, Jr., Secretary of the Army and avid
scholar of Virginia history, and Sir Campbell Adamson, member
of the Board of Directors of Lone Star -Tarmac PLC, London,
England and Mr. Ray Pethtel, Commissioner of Virginia Depart-
ment of Transportation, who will convey tracts of land on which
the Citie of Henricus, a living history Museum and a Visitor's
Center, will be erected.
ll.K. EXECUTIVE SESSION TO DISCUSS PERSONNEL MATTERS
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board went
into Executive Session to discuss Personnel Matters, pursuant
to Section 2.1-344 (a) (1) of the Code of Virginia, 1950, as
amended.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
Reconvening:
ll.L. LUNCH
The Board recessed to travel to Crab Louie's Tavern for lunch.
Reconvening:
Mr. Daniel called the meeting to order at 2:00 p.m. (EDST).
87-749
ll.M. REQUESTS FOR MOBILE HOME PERMITS
87SR143
In Bermuda Magisterial District, MABLE S. COOK requested
renewal of Mobile Home Permit 82SR093 to park a mobile home on
property fronting the north line of General Boulevard at
Brandywine Avenue, and better known as 2818 General Boulevard.
Tax Map 81-16 (5) Central Park, Block 4, Lots 1 through 5
(Sheet 23) .
Mr. Jacobson stated staff recommended approval of this request,
subject to standard conditions.
The applicant's daughter stated the recommended conditions were
acceptable.
There was no opposition present.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed Case 87SR143 for seven (7) years, subject to the following
standard conditions:
1. The applicant shall be the owner and occupant of the
mobile home.
2. No lot or parcel may be rented or leased for use as a
mobile home site, nor shall any mobile home be used for
rental property. Only one (1) mobile home shall be
permitted to be parked on an individual lot or parcel.
3. The minimum lot size, yard setbacks, required front yard,
and other zoning requirements of the applicable zoning
district shall be complied with, except that no mobile
home shall be located closer than 20 feet to any existing
residence.
4. No additional permanent -type living space may be added
onto a mobile home. All mobile homes shall be skirted but
shall not be placed on a permanent foundation.
5. Where public (County) water and/or sewer are available,
they shall be used.
6. Upon being granted a Mobile Home Permit, the applicant
shall then obtain the necessary permits from the Office of
the Building Official. This shall be done prior to the
installation or relocation of the mobile home.
7. Any violation of the above conditions shall be grounds for
revocation of the Mobile Home Permit.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
87SR144
In Bermuda Magisterial District, KENDALL TAYLOR WILMOTH reques-
ted renewal of Mobile Home Permit 82SR092 to park a mobile home
on property fronting the north line of Coxendale Road, approxi-
mately 400 feet west of the Seaboard Coast Line Railraod
overpass, and better known as 1700 Coxendale Road. Tax Map
98-7 (1) Parcel 3 (Sheet 32).
Mr. Jacobson stated staff recommended approval of this request,
subject to standard conditions.
Mr. Wilmoth stated the recommended conditions were acceptable.
There was no opposition present.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed Case 87SR144 for seven (7) years, subject to the following
standard conditions:
87-750
.■.
1. The applicant shall be the owner and occupant of the
mobile home.
2. No lot or parcel may be rented or leased for use as a
mobile home site, nor shall any mobile home be used for
rental property. Only one (1) mobile home shall be
permitted to be parked on an individual lot or parcel.
3. The minimum lot size, yard setbacks, required front yard,
and other zoning requirements of the applicable zoning
district shall be complied with, except that no mobile
home shall be located closer than 20 feet to any existing
residence.
4. No additional permanent -type living space may be added
onto a mobile home. All mobile homes shall be skirted but
shall not be placed on a permanent foundation.
5. Where public (County) water and/or sewer are available,
they shall be used.
6. Upon being granted a Mobile Home Permit, the applicant
shall then obtain the necessary permits from the Office of
the Building Official. This shall be done prior to the
installation or relocation of the mobile home.
7. Any violation of the above conditions shall be grounds for
revocation of the Mobile Home Permit.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
87SR145
In Matoaca Magisterial District, DOUGLAS ZAMMETT, LANI ZAMMETT
DAVIS, WILBUR AND DOLORES WILCOX JOYNER, AND OLIVER WILCOX
requested renewal of Mobile Home Permit 83SO89 to park a mobile
home on property fronting the east line of Stuart Avenue at
Jackson Street, and better known as 21519 Stuart Avenue. Tax
Map 186-3 (2) Augustus Wright, Lot 6A (Sheet 52).
Mr. Jacobson stated this request is for renewal of a permit for
an existing mobile home which is located in an area designated
by the Southern Area Land Use and Transportation Plan for
medium density residential use. He stated development in this
area gives the neighborhood a stable residential character, and
although this request appears to be out of character with the
neighborhood at the present time, staff recommended approval,
subject to standard conditions, because it is a renewal re-
quest. He stated, however, staff believes the Board should
advise the applicant to regard this request as a temporary
dwelling and, if approved, it may or may not necessarily be
renewed.
Mr. and Mrs. Wilbur Joyner stated the recommended conditions
were acceptable. Mr. Joyner stated he maintains the mobile
home in good condition and is not aware of adjacent property
owners' reasons for objecting to approval of the permit.
Mr. Wilbur Peyton expressed concerns that the mobile home is
not comparable in price to existing homes in the area and is
located on property with a second dwelling. He stated he felt
the immediate neighborhood should remain as single family
residential development and the use of mobile homes in the area
should be restricted.
Mrs. Perkinson expressed concerns regarding the appropriateness
of the use for the property, the use of public water, viola-
tions of conditions of the previous permit, location of the
mobile home in proximity to an existing residence, etc. She
stated a mobile home was originally placed on the site to
permit renovations to the existing structure; however, the
mobile home is not being used for that purpose.
87-751
Mr. Joyner stated the mobile home was originally purchased for
his son's residence and has been used since that time only as a
residence by members of the family. Mrs. Joyner stated the
mobile home cost over $20,000 as compared to other adjacent
dwellings they own, which are estimated at approximately
$14,000 and $19,000 respectively, and submitted photographs to
the Board of other homes in the area which she felt may or may
not be valued at $50,000 or more. She stated the mobile home
permit was granted originally with the knowledge that a single
family structure existed on the site.
When asked, Mr. Jacobson stated there is no record indicating
that the original mobile home permit was approved only to
permit renovations to the existing single family structure on
the site; the original applicant was Douglas Zammett and was
the owner/occupant of the mobile home at that time; there is no
requirement that the property owner be the applicant or owner
of the mobile home; and the Zoning Ordinance, through the
mobile home permit process allows a property owner to have both
a single family home and a mobile home on the same site.
Mrs. Girone excused herself from the meeting.
Mr. Mayes stated it is the responsibility of supervisors to
ensure that County Codes are adhered to and the law is enforced
for everyone. He stated, given the information provided to the
Board regarding this request, he finds nothing to indicate that
the request is illegal or in violation of the law or anyone's
rights and would recommend approval.
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approv-
ed Case 87SR145 for seven (7) years, subject to the following
standard conditions:
1. The applicant shall be the owner and occupant of the
mobile home.
2. No lot or parcel may be rented or leased for use as a
mobile home site, nor shall any mobile home be used for
rental property. Only one (1) mobile home shall be
permitted to be parked on an individual lot or parcel.
3. The minimum lot size, yard setbacks, required front yard,
and other zoning requirements of the applicable zoning
district shall be complied with, except that no mobile
home shall be located closer than 20 feet to any existing
residence.
4. No additional permanent -type living space may be added
onto a mobile home. All mobile homes shall be skirted but
shall not be placed on a permanent foundation.
5. Where public (County) water and/or sewer are available,
they shall be used.
6. Upon being -granted a Mobile Home Permit, the applicant
shall then obtain the necessary permits from the Office of
the Building Official. This shall be done prior to the
installation or relocation of the mobile home.
7. Any violation of the above conditions shall be grounds for
revocation of the Mobile Home Permit.
Ayes: Mr. Daniel, Mr. Mayes and Mr. Dodd.
Absent: Mr. Applegate and Mrs. Girone.
Mrs. Girone returned to the meeting.
87S146
In Matoaca Magisterial District, WILLIAM T. BEACHY, JR. AND
WILLIAM T. BEACHY, SR. requested a Mobile Home Permit to park a
mobile home on property fronting the south line of Johnston
87-752
AM.
- 0%
Street, approximately 150 feet west of Stuart Avenue, and
better known as 6611 Johnston Street. Tax Map 186-3 (1) Parcel
15 (Sheet 52) .
Mr. Jacobson stated this request is for a new mobile home in a
section of the neighborhood where no other mobile homes are
located and the mobile home is located in an area designated by
the Southern Area Land Use and Transportation Plan for medium
density residential use with adjacent properties zoned Resi-
dential (R-7) and occupied by single family homes. He stated
development in this area gives the neighborhood a stable
residential character and, since this request appears to be out
of character with the neighborhood at the present time, staff
recommended denial. He stated, should approval of request be
granted, staff believes the Board should advise the applicant
to regard this request as a temporary dwelling and that it may
or may not necessarily be renewed.
Mr. William T. Beachy, Jr. stated the recommended conditions
are acceptable and indicated he had obtained approval of
adjacent property owners as evidence on material which he
submitted to the Board for review.
There was no opposition present.
When asked, Mr. Beachy, Jr. stated the purpose of his request
is to provide housing for his father and will be occupied only
by his father for the period of time permitted by the Board.
On motion of Mr. Mayes, seconded by Mrs. Girone, the Board
approved Case 87S146 for seven (7) years, subject to the
following standard conditions:
1. Mr. William Beachy, Sr. shall be the occupant of the
mobile home.
2. No lot or parcel may be rented or leased for use as a
mobile home site, nor shall any mobile home be used for
rental property. Only one (1) mobile home shall be
permitted to be parked on an individual lot or parcel.
3. The minimum lot size, yard setbacks, required front yard,
and other zoning requirements of the applicable zoning
district shall be complied with, except that no mobile
home shall be located closer than 20 feet to any existing
residence.
4. No additional permanent -type living space may be added
onto a mobile home. All mobile homes shall be skirted but
shall not be placed on a permanent foundation.
5. Where public (County) water and/or sewer are available,
they shall be used.
6. Upon being granted a Mobile Home Permit, the applicant
shall then obtain the necessary permits from the Office of
the Building Official. This shall be done prior to the
installation or relocation of the mobile home.
7. Any violation of the above conditions shall be grounds for
revocation of the Mobile Home Permit.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
ll.N. REQUESTS FOR REZONING
87S110
In Clover Hill Magisterial District, BRADLEY INVESTMENTS,
LIMITED requested rezoning from Agricultural (A) and General
Business (B-3) to Residential -Townhouse (R-TH). A residential -
townhouse development is planned. This request lies on a 58.5
87-753
11,
acre parcel fronting on the north line of Hull Street Road in
four (4) places for a total of approximately 2,700 feet, across
from Winterpock Road. Tax Map 75 -1 (1) Parcels 1 and 12; Tax
Map 75-2 (1) Part of Parcel 2; and Tax Map 75-5 (1) Part of
Parcel 1 (Sheet 20).
Mr. Jacobson stated the applicant requested a thirty (30) day
deferral of this request.
There was no opposition present to the request for deferral.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board deferr-
ed Case 875110 until October 28, 1987.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
875079
In Clover Hill Magisterial District, COUNTRY FARMS CONVENIENCE
MARTS ASSOCIATES requested rezoning from Residential (R-7) to
Office Business (0) and Convenience Business (B-1) with Condi-
tional Use Planned Development. A retail/office complex is
planned. This request lies on a 4.5 acre parcel fronting
approximately 266 feet on the north line of Hull Street Road,
also fronting approximately 700 feet on Pocoshock Boulevard,
and located in the northwest quadrant of the intersection of
these roads. Tax Map 40-5 (1) Parcel 14 (Sheet 15).
Mr. Jacobson stated Mr. Applegate had requested this case be
deferred for sixty (60) days since he was unable to be present
at this meeting.
There was no opposition to the request for a deferral.
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
deferred Case 875079 until November 25, 1987.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
875028 (Amended)
In Matoaca Magisterial District, GEORGE E. DAVIDSON, JR.,
requested a Conditional Use to permit office warehouses and
associated uses on a 4.9 acre parcel fronting approximately 600
feet on the east line of Hull Street Road, approximately 6,950
feet southwest of Skinquarter Road. Tax Map 87 (1) Parcel 12
(Sheet 27) .
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to certain conditions; however,
staff recommended denial because the request is not in confor-
mance with the Western Area Land Use and Transportation Plan,
public water and sewer are not available in this area, the
subject site is located in the triassic basin where soils are
not well suited for the use of wells and septic systems and the
proposed zoning and land use are incompatible with existing and
anticipated area land uses.
There was no opposition present.
Mr. Davidson stated the recommended conditions were acceptable.
When asked, he indicated he considered his existing well
capacity sufficient to handle his water needs and he would be
willing to connect to public sewer when it became available in
the area.
Mr. Mayes stated the recommended conditions, as listed in the
Request Analysis, are designed to insure quality development
and compliance with the proposed standards for the "Route 360
Overlay District" and the addition of small businesses are
87-754
10"
0111
necessary to complement the County's existing commercial tax
base.
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approv-
ed Case 875028, subject to the following conditions:
1. The following conditions notwithstanding, the plan prepar-
ed by Balzer and Associates, Inc., revised March 22, 1987,
shall be considered the Master Plan. (P)
2. At such time that public sewer is located within 200 feet
of any structure, the owner/developer shall extend public
sewer to serve the entire development. (U)
3. Prior to issuance of a building permit, 100 feet of right
of way, measured from the centerline of Hull Street Road,
shall be dedicated to and for the County of Chesterfield,
free and unrestricted. (T)
4. Prior to issuance of an occupancy permit, additional
pavement and curb and gutter shall be installed along Hull
Street Road, as deemed necessary by the Transportation
Department. (T)
5. Access shall be confined to a single entrance/exit to Hull
Street Road. The exact location of the access shall be
approved by the Transportation Department at the time of
site plan review. (T)
6. Uses permitted shall be limited to Light Industrial (M-1)
uses. There shall be no outside storage. (P)
7. Yard and Height Requirements.
(a) Yards. The following yard requirements shall apply:
(1) Setbacks along Route 360. All buildings and drives
shall have a minimum seventy-five foot setback from
the proposed rights -of -way of major arterials as
indicated on the Chesterfield General Plan, as amend-
ed. Parking areas shall have a minimum one hundred
foot setback from proposed rights -of -way of major
arterials. The parking area setback may be reduced
to seventy-five feet when parking areas are located
to the side or rear of buildings. Within these
setbacks, landscaping shall be provided in accordance
with Condition 14 (e).
(2) Side yards. The side yard setbacks for buildings,
drives, and parking areas shall be a minimum of
thirty feet. The minimum corner side yard shall be
forty feet. One foot shall be added to each side
yard for each three feet that the building height
adjacent thereto exceeds forty-five feet or three
stories, whichever is less, subject, however, to the
provisions of Section 21-27. At a minimum, landscap-
ing in accordance with Condition 14 (f) (3), Perime-
ter Landscaping C, shall be installed within the
setback.
(3) Rear yard. The minimum rear yard setback for build-
ings, drives, and parking areas shall be forty feet.
One foot shall be added to each rear yard for each
three feet that the building height adjacent thereto
exceeds forty-five feet or three stories, whichever
is less, subject, however, to the provisions of
Section 21-27. At a minimum, landscaping in accor-
dance with Condition 14 (f) (3), Perimeter Landscap-
ing C, shall be installed within the setback. (P)
8. Permitted Variations in Yard Requirements.
The required minimum setback along Route 360 may be
reduced with the provision of additional landscaping. The
87-755
required setback for buildings and drives along major
arterials may be reduced to fifty (50) feet with the
provision of landscaping in accordance with Condition 14
(f) (3), Perimeter Landscaping C. The required setback
for parking areas may be reduced to fifty (50) feet with
the provision of landscaping in accordance with Condition
14 (f) (3), Perimeter Landscaping C, and when such parking
areas are located to the side and rear of buildings. (P)
9. Utility lines underground. All utility lines such as
electric, telephone, CATV, or other similar lines shall be
installed underground. This requirement shall apply to
lines serving individual sites as well as to utility lines
necessary within the project. All junction and access
boxes shall be screened with appropriate landscaping. All
utility pad fixtures and meters should be shown on the
site plan. The necessity for utility connections, meter
boxes, etc., should be recognized and integrated with the
architectural elements of the site plan. (P)
10. Loading areas. Sites shall be designed and buildings
shall be oriented so that loading areas are not visible
from any of the project perimeters or any public right-of-
way. (P)
11. Architectural treatment. The architectural styles shall
be as depicted in the elevations submitted with the Master
Plan. No building exterior (whether front, side, or rear)
will consist of architectural materials inferior in quali-
ty, appearance, or detail to any other exterior of the
same building. Nothing in this section shall preclude the
use of different materials on different building exteriors
(which would be acceptable if representative of good
architectural design) but rather, shall preclude the use
of inferior materials on sides which face adjoining
property and thus, might adversely impact existing or
future development causing a substantial depreciation of
property values. No portion of a building constructed of
unadorned cinder block or corrugated and/or sheet metal
shall be visible from any adjoining property or any public
right-of-way. Mechanical equipment, whether ground -level
or rooftop, shall be shielded and screened from public
view and designed to be perceived as an integral part of
the building. (P)
12. Exterior lighting. All exterior lights shall be arranged
and installed so that the direct or reflected illumination
does not exceed 0.5 foot candles above background measured
at the lot line of any adjoining residential or agricul-
tural parcel or public right-of-way. Lighting standards
shall be of a directional type capable of shielding the
light source from direct view. (P)
13. Driveways and parking areas. Driveways and parking areas
shall be paved with concrete, bituminous concrete, or
other similar material. Surface treated parking areas and
drives shall be prohibited. Concrete curb and gutter
shall be installed around the perimeter of all driveways
and parking areas. Drainage shall be designed so as not
to interfere with pedestrian traffic. (P)
14. Landscaping Requirements.
(a) Landscaping Plan and Planting Requirements.
(1) A landscaping plan shall be submitted in con-
junction with final site plan approval.
(2) Such landscaping plan shall be drawn to scale,
including dimensions and distances, and clearly
delineate all existing and proposed parking
spaces or other vehicle areas, access aisles,
driveways, and the location, size and descrip-
tion of all landscaping materials.
87-756
00WAk .O..
Gr
(b) Plant Materials Specifications.
(1) Quality.
All plant materials shall be living and in a
healthy condition. Plant materials used in
conformance with the provision of these specifi-
cations shall conform to the standards of the
most recent edition of the "American Standard
for Nursery Stock," published by the American
Association of Nurserymen.
(2) Size and Type.
(a) Small Deciduous Trees. Small deciduous
trees shall be of a species having an
average minimum mature crown spread of
greater than twelve (12) feet. A minimum
caliper of at least two and one-half (2
1/2) inches at the time of planting shall
be required.
(b) Large Deciduous Trees. Large deciduous
trees shall be of a species having an
average minimum mature crown spread of
greater than thirty (30) feet. A minimum
caliper of at least three and one-half (3
1/2) inches at the time of planting shall
be required.
(c) Evergreen trees. Evergreen trees shall
have a minimum height of five (5) feet at
the time of planting.
(d) Medium shrubs. Shrubs and hedge forms
shall have a minimum height of two (2) feet
at the time of planting.
(3) Landscaping Design.
(a) Generally, planting required by this
section should be in an irregular line and
spaced at random.
(b) Clustering of plant and tree species shall
be required to provide a pleasing composi-
tion and mix of vegetation.
(c) Decorative walls and fences may be inte-
grated into any landscaping program. The
use of such walls or fences, when having a
minimum height of three (3) feet, may
reduce the amount of required plant mate-
rials at the discretion of the Director of
Planning.
(4) Tree Preservation.
(a) Preservation of existing trees is en-
couraged to provide continuity, improved
buffering ability, pleasing scale and image
along the Corridor.
(b) Any healthy existing tree may be included
for credit towards the requirements of this
Section.
(c) Maintenance.
(1) The owner, or his agent, shall be responsible
for the maintenance, repair, and replacement of
all landscaping materials as may be required by
the provisions of this Article.
87-757
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...
(2) All plant material shall be tended and main-
tained in a healthy growing condition and free
from refuse and debris at all times. All
unhealthy, dying or dead plant materials shall
be replaced during the next planting season.
(3) All landscaped areas shall be provided with a
readily available water supply. The utilization
of underground storage chambers to collect
runoff to be later used to irrigate plant
materials is encouraged.
(d) Installation and Bonding Requirements.
(1) All landscaping shall be installed in a sound,
workmanship -like manner and according to accept-
ed, good planting practices and procedures.
Landscaped areas shall require protection from
vehicular encroachment by such means as, but not
limited to, wheel stops or concrete or bitumin-
ous curbs.
(2) Where landscaping is required, no certificate of
occupancy shall be issued until the required
landscaping is completed in accordance with the
approved landscape plan. When the occupancy of
a structure is desired prior to the completion
of the required landscaping, a certificate of
occupancy may be issued only if the owner or
developer provides to the County a form of
surety satisfactory to the Planning Department
in an amount equal to the costs of the remaining
plant materials, related materials and installa-
tion costs.
(3) All required landscaping shall be installed and
approved by the first planting season following
issuance of a certificate of occupancy or the
bond may be forfeited to the County.
(e) Arterial Frontage Landscaping.
Landscaping shall be required along major arterial
roadways within the required setback of any lot or
parcel and shall be provided except where driveways
or other openings may be necessary. The minimum
required landscaping for this setback shall be
provided as per Perimeter Landscaping B below.
(f) Perimeter Landscaping.
Landscaping shall be required at the outer boundaries
or in the required yards of a lot or parcel or
development and shall be provided except where
driveways or other openings may be required. There
shall be different landscaping requirements as
identified herein, which shall be provided as fol-
lows:
(1) Perimeter Landscaping A.
(a) At least one small deciduous tree for each
fifty lineal feet and at least one ever-
green for each fifty lineal feet shall be
planted within the setback area.
(b) At least one medium shrub for each twenty
lineal feet shall be planted within the
setback area.
(c) Low shrubs and ground cover shall be
reasonably dispersed throughout.
87-758
..ek. .aw.
(2) Perimeter Landscaping B.
(a) At least one large deciduous tree for each
fifty lineal feet and at least one ever-
green for each thirty lineal feet shall be
planted within the setback area.
(b) At least one small deciduous tree for each
fifty lineal feet shall be planted within
the setback area.
(c) At least one medium shrub for each fifteen
lineal feet shall be planted within the
setback area.
(d) Low shrubs and ground cover shall be
reasonably dispersed throughout.
(a) A minimum three (3) foot high undulating
berm, and
(b) Perimeter Landscaping A.
(3) Perimeter Landscaping C.
(a) At least one large deciduous tree for each
fifty lineal feet and at least one ever-
green tree for each thirty lineal feet
shall be planted within the setback area.
(b) At least one small deciduous tree for each
thirty lineal feet shall be planted within
the setback area.
(c) At least one medium shrub for each ten
lineal feet shall be planted within the
setback area.
(d) Low shrubs and ground cover shall be
reasonably dispersed throughout.
(a) A minimum four (4) foot high undulating
berm, and
(b) Perimeter Landscaping B.
(g) Landscaping Standards for Parking Areas.
Interior parking area landscaping.
(a) Parking areas shall have at least twenty
(20) square feet of interior landscaping
for each space. Each required landscaped
area shall contain a minimum of 100 square
feet and have a minimum dimension of at
least ten feet. With the provision of this
landscaping, parking space size may be
reduced to 171.0 square feet. Minimum
width shall be 9.5 feet; minimum length
shall be 18 feet.
(b) The primary landscaping material used in
parking areas shall be trees which provide
shade or are capable of providing shade at
maturity. Each required landscaped area
shall include at least one small tree, as
outlined in this Section. The total number
of trees shall not be less than one for
each 200 square feet, or fraction thereof,
of required interior landscaped area. The
87-759
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/^
remaining area shall be landscaped with
shrubs and other vegetative material to
compliment the tree landscaping.
(c) Landscaping areas shall be reasonably
dispersed throughout, located so as to
divide and break up the expanse of paving.
The area designated as required setbacks
shall not be calculated as required land-
scaped area.
15. Signs shall be as regulated by the Zoning Ordinance for
Special Sign Districts for office parks and similar groups
of buildings. Landscaping shall be installed around the
base of freestanding signs. (P)
(Note: Prior to obtaining a building permit, detailed
site plans must be submitted to the Planning Department
for approval.)
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
87SO46
In Matoaca Magisterial District, TURNWALL ASSOCIATES requested
rezoning from Agricultural (A) to Community Business (B-2) on
7.2 acres with Conditional Use Planned Development on this
tract and a 5.1 acre tract currently zoned Community Business
(B-2). This request lies on a total of 12.3 acres fronting
approximately 990 feet on the west line of Jefferson Davis
Highway, also fronting approximately 1,355 feet on Happy Hill
Road, and located in the northwest quadrant of the intersection
of these roads. Tax Map 149-7 (1) Parcels 5, 28, and 29 (Sheet
41) .
Mr. Jacobson stated this request was deferred from the August
26, 1987 Board meeting to permit the applicants to meet with
staff and area residents relative to access to Happy Hill Road
and, subsequent to that meeting, the applicants submitted a
revised Master Plan limiting access to Happy Hill Road to one
(1) entrance/exit north of Tinstree Drive. He stated the
Planning Commission recommended approval of this request,
subject to certain conditions which have been modified in the
Addendum to reflect the outcome of the most recent neighborhood
meeting.
Mr. Edward Willey, Jr., representing the applicants, stated the
recommended conditions, included the Addendum, were acceptable.
Dr. Wallace McMichael, representing residents of Tinsberry
Trace Subdivision, stated the current site plan, as revised, is
acceptable.
Ms. Novinski stated the current plan was acceptable even though
it was preferable not to have commercial development within
such close proximity to the residential neighborhood.
Mr. Mayes commended the developers' and citizens' cooperative
efforts in addressing/resolving concerns relative to this
request.
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approv-
ed Case 87SO46, subject to the following conditions, including
the Addendum:
1. The following conditions notwithstanding, the plan pre-
pared by The Wilson-Moreth Partnership, revised September
9, 1987, Resubmission, shall be considered the Master
Plan. (P)
2. Public water and sewer shall be used. (U)
87-760
.M
1_0'^
3. The developer shall provide an accurate account of the
drainage situation showing existing drainage and the
impact this development will have on the site and sur-
rounding area. The development shall submit an overall
storm water management and site construction plan to
Environmental Engineering and the VDOT providing for on -
and off -site drainage facilities in accordance with the
discussion section of this report. The plans shall be
approved by the Environmental Engineering Department and
VDOT, and all necessary easements shall be obtained prior
to any vegetative disturbance. The approved off -site plan
may have to be implemented prior to clearing. (EE)
4. On -site storm water retention may be utilized to eliminate
Condition 3 and the necessity for downstream improvements
or easements below the two existing outfall pipes (one
under Route 301 and one under Happy Hill Road). The
existing pipe capacities (based upon the existing pipe
diameters and slopes) shall not be increased by this
development unless the developer opts to satisfy Condition
3 in lieu of this condition. (EE)
5. Driveways and parking areas shall be paved with concrete,
bituminous concrete, or other similar material. Surface
treated parking areas and drives shall be prohibited.
Concrete curb and gutter shall be installed around the
perimeter of all driveways and parking areas. Drainage
shall be designed so as not to interfere with pedestrian
traffic. (P&EE)
6. Prior to the issuance of a building permit, sixty (60)
feet of right of way, measured from the centerline of
Jefferson Davis Highway, and forty-five (45) feet of right
of way, measured from the centerline of Happy Hill Road,
shall be dedicated to and for the County of Chesterfield,
free and unrestricted. (T)
7. There may be one (1) access point to Happy Hill Road
located north of the Tinstree Drive/Happy Hill Road
intersection as generally depicted on the Master Plan.
Access to Jefferson Davis Highway shall be confined to a
single entrance/exit unless modified by the Transportation
Department at the time of schematic plan review to allow a
second access to Jefferson Davis Highway. A second access
to Jefferson Davis Highway shall be permitted only if
adequate separation is provided between the two (2) access
points, as determined by the Transportation Department.
(T)
(Note: The two (2) access points to Jefferson Davis
Highway, as depicted on the Master Plan, should be located
so as to provide greater separation.)
8. Additional pavement, curb, and gutter shall be provided
along Jefferson Davis Highway and Happy Hill Road. In
conjunction with schematic plan review, a phasing plan for
improvements may be submitted to the Transportation De-
partment for approval. (T)
9. Buffers and setbacks
(a) A fifty (50) foot buffer shall be maintained along
Happy Hill Road to a point approximately 350 feet
northwest of Jefferson Davis Highway, measured from
the ultimate right of way of Jefferson Davis Highway.
A 100 foot buffer shall be maintained along the
remaining length of Happy Hill Road.
(b) A fifty (50) foot buffer shall be maintained along
the west property line, where adjacent to Agricul-
tural (A) property. In addition to landscaping
required herein, a six (6) foot high solid board
fence shall be installed within this buffer.
87-761
i•a
10.
cia
(c) Setbacks along Jefferson
twenty-five (25) feet.
Davis Highway shall be
Other than Building "D" and a retention/detention
basin which may encroach into the Happy Hill Road
buffer, provided such encroachment is no more than
that reflected on the Master Plan or as approved by
the Planning Commission at the time of schematic plan
review; utilities which run generally perpendicular
through the Happy Hill Road and western buffer;
ornamental screening walls; berms; landscaping; a
single sign and access as permitted herein, there
shall be no facilities located within the Happy Hill
Road and western buffers.
Within these buffers, landscaping shall be accom-
plished so as to screen this development from adja-
cent properties and Happy Hill Road. Also, land-
scaping shall be installed within the Jefferson Davis
Highway setback. At a minimum, landscaping shall be
accomplished in accordance with Condition 10 (f). A
conceptual landscaping plan shall be submitted to the
Planning Commission in conjunction with schematic
plan review. A detailed landscaping plan shall be
submitted to the Planning Department for approval
within ninety (90) days of clearing and rough grad-
ing. (P)
Landscaping requirements
(a) Purpose and Intent.
A comprehensive landscaping program for each indi-
vidual lot or parcel within the Overlay District is
essential for the visual enhancement of the Corridor;
and to protect and promote the appearance, character,
and economic values of land along the corridor and
surrounding neighborhoods. The purpose and intent of
such landscaping requirements is also to reduce the
visibility of paved areas from adjacent properties
and streets, moderate climatic effects, minimize
noise and glare, and enhance public safety by defin-
ing spaces to influence traffic movement. Landscap-
ing will reduce the amount of storm water runoff and
provide transition between neighboring properties.
(b) Landscaping Plan and Planting Requirements.
(1) A landscaping plan shall be submitted in con-
junction with final site plan approval.
(2) Such landscaping plan shall be drawn to scale,
including dimensions and distances, and clearly
delineate all existing and proposed parking
spaces or other vehicle areas, access aisles,
driveways, and the location, size and descrip-
tion of all landscaping materials.
(c) Plant Materials Specifications.
(1) Quality.
All plant materials shall be living and in a
healthy condition. Plant materials used in
conformance with the provision of these speci-
fications shall conform to the standards of the
most recent edition of the "American Standard
for Nursery Stock," published by the American
Association of Nurserymen.
(2) Size and Type.
(a) Small Deciduous Trees. Small deciduous
trees shall be of a species having an
87-762
10m "k
100- -
average minimum mature crown spread of
greater than twelve (12) feet. A minimum
caliper of at least two and one-half (2
1/2) inches at the time of planting shall
be required.
(b) Large Deciduous Trees. Large deciduous
trees shall be of a species having an
average minimum mature crown spread of
greater than thirty (30) feet. A minimum
caliper of at least three and one-half (3
1/2) inches at the time of planting shall
be required.
(c) Evergreen trees. Evergreen trees shall
have a minimum height of five (5) feet at
the time of planting.
(d) Medium shrubs. Shrubs and hedge forms
shall have a minimum height of two (2) feet
at the time of planting.
(3) Landscaping Design.
(a) Generally, planting required by this sec-
tion should be in an irregular line and
spaced at random.
(b) Clustering of plant and tree species shall
be required to provide a pleasing composi-
tion and mix of vegetation.
(c) Decorative walls and fences may be inte-
grated into any landscaping program. The
use of such walls or fences, when having a
minimum height of three (3) feet, may
reduce the amount of required plant mate-
rials at the discretion of the Director of
Planning.
(4) Tree Preservation.
(a) Preservation of existing trees is en-
couraged to provide continuity, improved
buffering ability, pleasing scale and image
along the Corridor.
(b) Any healthy existing tree may be included
for credit towards the requirements of this
Section.
(d) Maintenance.
(1) The owner, or his agent, shall be responsible
for the maintenance, repair, and replacement of
all landscaping materials as may be required by
the provisions of this Article.
(2) All plant material shall be tended and main-
tained in a healthy growing condition and free
from refuse and debris at all times. All un-
healthy, dying or dead plant materials shall be
replaced during the next planting season.
(3) All landscaped areas shall be provided with a
readily available water supply. The utilization
of underground storage chambers to collect
runoff to be later used to irrigate plant mate-
rials is encouraged.
(e) Installation and Bonding Requirements.
(1) All landscaping shall be installed in a sound,
workmanship -like manner and according to accept-
87-763
im
AMM4,
ed, good planting practices and procedures.
Landscaped areas shall require protection from
vehicular encroachment by such means as, but not
limited to, wheel stops or concrete or bitumin-
ous curbs.
(2) Where landscaping is required, no certificate of
occupancy shall be issued until the required
landscaping is completed in accordance with the
approved landscape plan. When the occupancy of
a structure is desired prior to the completion
of the required landscaping, a certificate of
occupancy may be issued only if the owner or
developer provides to the County a form of
surety satisfactory to the Planning Department
in an amount equal to the costs of the remaining
plant materials, related materials and installa-
tion costs.
(3) All required landscaping shall be installed and
approved by the first planting season following
issuance of a certificate of occupancy or the
bond may be forfeited to the County.
(f) Perimeter Landscaping.
At a minimum, landscaping shall be provided within
required buffers and setbacks as follows:
(1) At least one large deciduous tree for each fifty
lineal feet and at least one evergreen for each
thirty lineal feet shall be planted within the
setback area.
(2) At least one small deciduous tree for each fifty
lineal feet shall be planted within the setback
area.
(3) At least one medium shrub for each fifteen
lineal feet shall be planted within the setback
area.
(4) Low shrubs and ground cover shall be reasonably
dispersed throughout.
OR:
(1) A minimum four (4) foot high undulating berm,
and
(2) At least one large deciduous tree for each fifty
lineal feet and at least one evergreen tree for
each thirty lineal feet shall be planted within
the setback area.
(3) At least one small deciduous tree for each
thirty lineal feet shall be planted within the
setback area.
(4) At least one medium shrub for each ten lineal
feet shall be planted within the setback area.
(5) Low shrubs and ground cover shall be reasonably
dispersed throughout.
(g) Landscaping Standards for Parking Areas.
Interior parking area landscaping.
(1) Any parking area shall have at least twenty (20)
square feet of interior landscaping for each
space. Each required landscaped area shall
contain a minimum of 100 square feet and have a
minimum dimension of at least ten feet. With
87-764
Aw.
the provision of this landscaping, parking space
size may be reduced to 171.0 square feet.
Minimum width shall be 9.5 feet; minimum length
shall be eighteen feet.
(2) The primary landscaping material used in parking
areas shall be trees which provide shade or are
capable of providing shade at maturity. Each
required landscaped area shall include at least
one small tree, as outlined in this section.
The total number of trees shall not be less than
one for each 200 square feet, or fraction there-
of, of required interior landscaped area. The
remaining area shall be landscaped with shrubs
and other vegetative material to compliment the
tree landscaping.
(3) Landscaping areas shall be reasonably dispersed
throughout, located so as to divide and break up
the expanse of paving. The area designated as
required setbacks shall not be calculated as
required landscaped area. (P)
11. Utility lines underground. All utility lines such as
electric, telephone, CATV, or other similar lines shall be
installed underground. This requirement shall apply to
lines serving individual sites as well as to utility lines
necessary within the project. All junction and access
boxes shall be screened with appropriate landscaping. All
utility pad fixtures and meters should be shown on the
site plan. The necessity for utility connections, meter
boxes, etc., should be recognized and integrated with the
architectural elements of the site plan. (P)
12. Loading areas. Sites shall be designed and buildings
shall be oriented so as to minimize the view from project
perimeters adjoining any A or R District or any public
rights of way. (P)
13. Architectural treatment. The shopping center shall have
an architectural style as depicted in the elevations
prepared by Freeman and Morgan, dated June 2, 1987. No
building facade (whether front, side, or rear) will con-
sist of architectural materials inferior in quality,
appearance, or detail to any other facade of the same
building. The intent of this requirement is not to pre-
clude the use of different materials on different building
facades (which would be acceptable if representative of
good architectural design) but rather, to preclude the use
of inferior materials on sides which face adjoining prop-
erty and thus, might adversely impact existing or future
development causing a substantial depreciation of property
values. No portion of a building constructed of unpainted
cinder block or corrugated and/or sheet metal shall be
visible from any adjoining property or public right-of-
way. Painted block shall be permitted on the rear of
Stores "A," "B," and "C," shown on the Master Plan. The
smaller retail uses (i.e., Building "D") shall be located
at least sixty (60) feet from Happy Hill Road. There
shall be no parking between Happy Hill Road and Building
"D." The facades of Buildings "C" and "D," which are
generally parallel to Happy Hill Road, shall have the
Happy Hill Road facades treated as fronts and the rear
facade of Building "D" may employ doors and windows (i.e.,
these may be fake). Building "D" shall have no service
doors visible to Happy Hill Road. In conjunction with
schematic plan review, elevations shall be submitted to
the Planning Commission for approval. Mechanical equip-
ment, whether ground -level or rooftop, shall be shielded
and screened from public view and designed to be perceived
as an integral part of the building. (P)
14. In addition to Community Business (B-2) uses, drive-in
restaurants shall be permitted provided they are located
87-765
at least 250 feet from the centerline of Happy Hill Road.
(P)
15. No individual use requiring more than 12,000 square feet
of gross floor area shall be permitted within 200 feet of
the centerline of Happy Hill Road. (P)
16. Only one (1) freestanding sign to identify the shopping
center shall be permitted along Happy Hill Road. This
sign shall not exceed an area of twenty (20) square feet,
and a height of thirteen (13) feet. All other freestand-
ing and building -mounted signs shall be as regulated by
the Zoning Ordinance and shall be oriented so as not to be
visible from any R or A property along Happy Hill Road.
Signs may be lighted only if the signfield is opaque with
translucent letters. All signs shall be similar in color,
design, and lighting. Prior to erection of any signs, a
package depicting typical signs shall be submitted to the
Planning Commission for approval in conjunction with
schematic plan submission. (P)
17. All exterior lights shall be arranged and installed so
that the direct or reflected illumination does not exceed
0.5 foot candles above background measured at the lot line
of any adjoining residential district or public right of
way. Lighting standards shall be of a directional type
capable of shielding light source from direct view. A
lighting plan shall be submitted to the Planning Depart-
ment in conjunction with final site plan review. (P)
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
87SO64
In Midlothian Magisterial District, SALISBURY CORPORATION,
SOMMERVILLE DEVELOPMENT CORPORATION, AND TOMAC CORPORATION
requested rezoning from Agricultural (A), Residential (R-9),
and Residential (R-40) to Residential (R-9), Residential
(R-25), Office Business (0), and Light Industrial (M-1) with
Conditional Use Planned Development. A mixed use development
with residential, office, commercial, and light industrial uses
is planned. This request lies on a 375 acre parcel fronting in
two ( 2 ) places on the north line of Midlothian Turnpike for a
total of approximately 2,000 feet, beginning at a point approx-
imately 1,000 feet west of Otterdale Road. Tax Map 7-9 (1)
Part of Parcel 1; Tax Map 14 (1) Parcel 50; Tax Map 15-5 (1)
Part of Parcel 2; and Tax Map 15-6 (1) Parcel 4 (Sheets 2, 5,
6, and 7 ) .
Mr. Jacobson stated the applicants are requesting rezoning with
Conditional Use Planned Development to develop a mixed use
project including office, industrial and various residential
uses. He presented a brief synopsis of each tract, the uses
requested and the acreage of each tract. He stated the Plann-
ing Commission recommended approval of the following, subject
to conditions outlined in the Request Analysis and acceptance
of the applicants' proffered conditions I through IV, with
proffered condition V not recommended for acceptance:
I. Residential (R-25) zoning north of Michaux Creek to permit
traditional single family detached dwellings, single
family detached row houses, townhouse units and condo-
minium units;
II. Light Industrial (M-1) zoning on the "Knabe Tract" and
"Justice Tract" and Residential (R-9) zoning on the
northern portion of the "Justice Tract", with the ability
to develop a variety of residential land uses, as request-
ed; and
III. Light Industrial (M-1) zoning, Office Business (0) zoning
and Residential (R-9) zoning on the "Salisbury" and
"Batte" tracts south of Michaux Creek.
87-766
He stated staff recommended approval of;
I. Residential (R-25) zoning north of Michaux Creek to permit
traditional single family detached residential uses,
subject to densities not exceeding 1.0 units per acre and
compliance with bulk requirements of the Residential
(R-40) District, except minimum lot areas may be 25,000
square feet;
II. Light Industrial (M-1) zoning on the "Knabe Tract" and
"Justice Tract"; Residential (R-9) zoning on the northern
portion of the "Justice Tract", with the ability to
develop a variety of residential land uses, as requested;
and
III. Suggested that the rezoning and development proposals on
the western portion of the property, south of Michaux
Creek are premature in that approval of a major develop-
ment proposal, prior to a commitment for construction and
establishment of the alignment of Route 288, could result
in a less intense development than appropriate, given the
proximity to the interchange and, conversely, many of the
land uses proposed may be too intense should Route 288 be
located further west.
Mr. Jim Hayes, representing the applicants, stated the subject
proposal has been under consideration for some time and has
been a complex, difficult one. He stated, at the time the
original Sommerville proposal was submitted, the County re-
quested that adjacent properties be included in a Master Plan
for development of the area encompassing these properties and
the mixed -use development proposal being submitted to the Board
for approval is the result of that request. He stated there
were numerous meetings involving the applicants, staff, area
residents and the District Supervisor to discuss the proposed
development and conditions relative to permitted uses, density,
drainage, utilities, erosion control, transportation, land use
compatibility, land use transition, design and architectural
criteria, etc. He stated the applicants are in agreement with
the Planning Commission recommendations and conditions as
outlined in the Request Analysis and the Addendum, with the
exception of Condition 16 which he requested be modified to
restrict the further extension of Salisbury Road across Michaux
Creek and Condition 25 which he requested be modified to
require the Salisbury Homeowner's Association to be notified by
the County staff, rather than the developer(s), of the time and
date of any schematic plan review, respectively. He stated the
applicants had no objection to Proffered Condition V not being
accepted.
When asked, Mr. Hayes stated the Batte Tract property south of
Michaux Creek would be served by a road through the Salisbury
property to Route 60 and the Batte Tract property north of
Michaux Creek would have its access from the road system south
of Michaux Creek.
Mr. Daniel asked where the proposed westerly routes of Route
288 were located relative to the Batte Tract. Mr. McCracken
indicated on the map the two corridors currently under consid-
eration by the Virginia Department of Transportation, one
design crossing through the properties and the second design
generally parallelling the western border of the properties.
Mr. John Watkins stated he is generally in agreement with the
concept of the proposed development and staff recommendations,
particularly the conditions relative to the transportation
portion of the Plan. He stated, after discussions with Mr.
Cauble concerning the alignment of Route 288 north of the
Powhite Parkway, Mr. Cauble agreed that no residential develop-
ment would occur on the Batte property south of Michaux Creek
until VDOT had made a decision as to the exact alignment of
Route 288.
87-767
.N%. ,••.,
Mr. J. K. Timmons presented background information relative to
the Salisbury Tract (Tract "E") and the road network and
densities proposed to serve that property. He stated the
original Master Plan for Salisbury Subdivision included an
extension of Salisbury Road to Midlothian Turnpike; however,
after the current proposal was devised, it was determined it
would be more feasible to construct Salisbury Road in a cir-
cular pattern to intersect with Chepstow Road and Newgate Road
would become a cul-de-sac street. He stated, to his knowledge,
this plan appears to be acceptable to the area residents. He
stated the Master Plan proposes a variety of residential uses
on Tract "E" to include single family residential, detached row
houses, townhouses and /or condominiums with densities ranging
between 2.0 and 2.63 units per acre; however, there was concern
from area residents that this density was too intense. He
stated meetings were held to discuss the proposed development
and, subsequently, amended Textual Statements for Tract "E"
were submitted reducing development from the Planning Commis-
sion's recommended maximum of 150 units to 125 units.
There was discussion concerning extension of Salisbury Road
into the Batte property north of Michaux Creek if the current
application were denied; the impact of requested densities on
traffic volumes on existing Salisbury Road; development of
Tract "E" being in compliance with all bulk requirements of the
Residential (R-40) District, except lot area which may be
reduced to 25,000 square feet; modification of Condition 16 to
state, "Salisbury Road shall not extend across Michaux Creek,
but shall be aligned in such a manner as to serve Parcel E and
approximately 15 acres of Salisbury property west of Parcel E
and will tie into Chepstow Road. Newgate Road may be extended
to service the contiguous Salisbury property only and shall
terminate in two permanent cul-de-sacs", etc.
Ms. Carolyn Powers, 2101 Galloway Terrace, representing approx-
imately 224 residents of Castleford, Heathland and Galloway and
the Coalition of Concerned Salisbury Homeowners, stated a
petition was presented to Mrs. Girone which stated the property
owners support staff's recommendation as presented in the July
21, 1987, Request Analysis that the zoning north of Michaux
Creek not permit densities exceeding 1 unit per acre and that
West Salisbury Road not extend or connect with Route 60.
Ms. Linda Harper, representing residents of Newgate Road,
voiced support of staff's recommendation that the zoning remain
Residential (R-40), densities north of Michaux Creek not exceed
1 unit per acre and West Salisbury Road not be extended or
connected with Route 60. She stated residents do not find the
requested zoning to be compatible in any manner.
Ms. Debbie Hanes, representing residents of Galloway, voiced
opposition to the proposed high density residential development
because it will increase area traffic volumes which will
adversely impact the safety and welfare of the children who
live in this community. She expressed concern that the pro-
posed residential development will not benefit the County in
that it will generate the need for additional County services
(i.e., additional classroom space/schools, fire/police service,
public utilities, road improvements, etc.)
Mr. Darryl Vick, Winterfield Lane, expressed concerns regarding
the volumes of traffic generated by the proposed development
and its impact on the safety of the neighborhood. He stated he
has experienced property damage from the existing traffic on
neighborhood roads and is convinced the generation of addi-
tional traffic will impact him more seriously and not benefit
the County.
Ms. Nancy Harr, 14910 Midlothian Turnpike, voiced concerns
relative to the uncertainty of the proposed Route 288 alignment
and its impact on this area. She requested that rezoning of
the Batte property be delayed until such time as a decision is
made by VDOT relative to this alignment.
87-768
There was discussion concerning the agreement between Mr.
Watkins and Mr. Cauble that no residential development would
occur south of Michaux Creek on the Batte propety until VDOT
had made a decision as to the exact alignment of Route 288. It
was generally agreed that a condition restricting zoning in an
undefined highway corridor may not be appropriate without a
proffered condition from the developer. Mr. Hayes stated he
was not in a position to proffer such a condition.
Mr. Daniel inquired if it would be appropriate to delay rezon-
ing of the Batte property. Mr. Micas stated it may be appro-
priate to defer this portion of the request based on the
uncertainties of the development prospects for the area. Mrs.
Girone noted VDOT is currently preparing environmental impact
studies to determine an acceptable location for Route 288,
north of Powhite Parkway and such a decision could take an
indefinite period of time.
Mr. Dodd stated he felt the proposal was a good compromise in
that it would provide a high quality development with buffers
from the commercial development, no extension of Salisbury Road
to Route 60, reduced densities, etc.
When asked, Mr. McCracken indicated that, even if Salisbury
Road were not extended to Route 60, staff would most likely
request stub roads to the east and west so that a parallel road
to Route 60 can be developed and subsequent traffic would
likely utilized those roads.
Mrs. Girone stated public input regarding this request has been
substantial, particularly with respect to the extension of
Salisbury Road and the proposed densities. She stated she felt
a further reduction of the densities on Tract "E" to 100 units
and the looping of Salisbury Road to intersect with Chepstow,
would be advantageous to the community.
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved Case 875064, subject to the following conditions:
1. The following conditions notwithstanding, the plan pre-
pared by J.K. Timmons and Associates, P.C., revised Febru-
ary 18, 1987, and the Textual Statement plus the revised
Textual Statement for Tract "E," dated July 21, 1987,
shall be considered the Master Plan with the exception
that the total number of dwelling units permitted in Tract
"E" shall be limited to 100. (P,CPC,&BS)
2. Public water and sewer shall be used. (U)
3. In conjunction with schematic/subdivision plan submission
for each site, the developer/owner shall submit the antic-
ipated wastewater flow calculations to the Utilities
Department for approval. Schematic/subdivision plans
shall not be approved until such time as the Utilities
Department has reviewed and approved this information.
(U)
4. Upon notification by the Utilities Department that average
daily flows in the Michaux Creek Pump Station necessitate
the addition of a third pump, the owner/developer (i.e.,
Salisbury Corporation, Sommerville Development Corporation
and Tomac Corporation) shall, within 210 days of the date
of notification, install said pump (which shall have
characteristics as specified by the Utilities Department)
and complete all connections, testing, etc., as required
by the Utilities Department. (U)
5. The developer shall provide an accurate account of the
drainage situation showing existing drainage and the
impact this development will have on the site and
surrounding area. The developer shall submit a storm
water management and site construction plan for each
watershed to Environmental Engineering and VDOT providing
87-769
for on- and off -site drainage facilities in accordance
with the Environmental Engineering Section of the "Request
Analysis and Recommendation." The plan shall be approved
by Environmental Engineering and VDOT and all necessary
easements shall be obtained prior to any vegetative dis-
turbance within each watershed. Prior to schemat-
ic/subdivision approval of any individual sites, the plans
shall provide a development storm water management program
for each watershed to the degree that all off -site con-
cerns have been addressed and resolved. The plans shall
include the repair, upgrading, and design necessary to
achieve desired conditions through the utilization of the
existing lakes. The plans shall delineate those portions
of the project which will remain undisturbed. (EE)
6. In Light Industrial (M-1) Districts, all driveways and
parking areas shall be paved. Concrete curb and gutter
shall be installed around the perimeter of all paved
driveways and parking areas in all areas except those that
are regulated by Section 18-36 (j) of the Subdivision
Ordinance, which shall be governed by requirements of the
Subdivision Ordinance. All drainage shall be designed so
as not to interfere with pedestrian traffic. (EE&P)
7. Road construction plans shall be submitted separately to
the Transportation Department, VDOT, and the Environmental
Engineering Department. Approval from these agencies and
the dedication of the right of way shall be a prerequisite
to the release of any building permits accessing a State
maintained road. (EE&T)
8. Prior to the release of any building permits or recorda-
tion of right of way and/or subdivision plats for any
development which drains into any detention facility,
ownership and maintenance of the facility shall be estab-
lished as the responsibility of private entities. Upon
completion of construction of these facilities, they shall
be certified by a professional engineer. This condition
may be modified by the Environmental Engineering Depart-
ment. (CPC)
9. Maximum permissible release rate from any detention facil-
ity shall not exceed the capacity of any storm water
conveyance system between the facility and Michaux Creek.
(EE)
10. No building shall be located within the inundation limits
of a dam failure. Calculations shall be submitted to the
Environmental Engineering Department for documentation.
(EE)
11. Approval of the Master Plan does not imply that the County
gives final approval of any particular road sections,
right of way widths, or alignments. (T)
12. The developer shall be responsible for an additional lane
of pavement with curb and gutter for the entire property
frontage along the westbound lane of Route 60. In con-
junction with the first schematic/subdivision plan sub-
mission, south of Michaux Creek, a phasing plan for the
improvements may be submitted to, and approved by, the
Transportation Department. (T)
13. At such time that this development generates 10,000 vehi-
cles per day, as determined by actual traffic counts, no
additional building permits shall be issued until a traf-
fic analysis has been submitted to, and approved by, the
Transportation Department. The traffic analysis shall be
prepared in accordance with the Transportation Section of
the "Request Analysis and Recommendation." (T)
14. In conjunction with the first schematic/subdivision plan
review, an overall access plan shall be submitted to, and
approved by, the Transportation Department. This access
87-770
0
plan can be developed and approved in tracts. This plan
shall show all access points to Route 60, stub roads to
the east and west, and the proposed site roads. The plan
shall also include information relative to whether site
roads will be private or public roads. (T)
15. Salisbury Road shall not extend across Michaux Creek, but
shall be aligned in such a manner as to serve only Parcel
"E" and approximately fifteen (15) acres of Salisbury
property west of Parcel "E" and will tie into Chepstow
Road. Newgate Road may be extended to service the conti-
guous Salisbury property only and shall terminate in two
(2) permanent cul-de-sacs. (BS)
16. A fifty (50) foot buffer shall be maintained along the
periphery of the Light Industrial (M-1) Districts tract
where adjacent to residentially or agriculturally zoned
property. No buildings, parking, or other facilities
shall be permitted within these buffers. Public roads and
utilities may be permitted through these buffers upon
approval by the Planning Commission at the time of sche-
matic plan review. At the time of schematic plan review
for each individual lot, within the Light Industrial (M-1)
District, a conceptual landscaping plan shall be submitted
to the Planning Commission for approval. This condition
may be modified by the Planning Commission at the time of
schematic plan review if adjacent property has been zoned
for a similar use or if it is determined that adequate
buffering can be accomplished in a lesser width. Detailed
landscaping plans shall be submitted to the Planning De-
partment for approval within ninety (90) days of rough
clearing and grading. (P)
17. Within Light Industrial (M-1) Districts, street lighting
standards, equipment, and maintenance of other than stan-
dard County street lighting shall be provided by the
developer (or his assignee) at his (their) expense. If
the County agrees to pay for street lighting current, the
Board shall first approve the street lighting plan as to
the County's commitment. (P)
18. Within Light Industrial (M-1) Districts, all parking areas
of thirty (30) spaces or more shall contain appropriate
landscaped areas, as deemed necessary by the Planning
Commission during schematic plan review. (P)
19. In conjunction with the approval of this request, a
twenty-five (25) foot exception to the twenty-five (25)
foot interior side yard setback requirement shall be
granted within Light Industrial (M-1) tracts. (P)
20. Within Light Industrial (M-1) tracts, outside storage
shall be permitted subject to approval by the Planning
Commission at the time of schematic plan review. (P)
21. All "condominium units for sale" and all "apartment units
for rent," located south of Michaux Creek, shall conform
to the bulk requirements of the Residential -Multifamily
(R-MF) District except that "condominium units for sale"
shall not exceed a density of 5.0 units per acre and
"apartment units for rent" shall not exceed 8.0 units per
acre. The square footages specified in the Textual State-
ments for each unit type shall remain applicable. (P)
(Note: This condition supersedes the applicable sections
of the Textual Statement.)
22. Schematic/subdivision plans shall be submitted for entire
tracts, as outlined on the Master Plan. At the time of
schematic/subdivision plan review of each tract, the
Planning Commission may impose additional conditions to
insure proper land use transition and compatibility based
upon the possibility that the adjacent tract(s) may be
developed for the least compatible land use permitted by
87-771
nw
the approved Textual Statement. However, if an overall
land use plan is submitted to the Planning Commission for
approval, the Planning Commission may impose conditions to
address proper land use transition and compatibility based
upon that plan. This land use plan shall specify the
exact uses to be developed within each tract, thereby
allowing the Planning Commission to address specific con-
ditions relative to land use compatibility, transition,
and appropriate site design based upon the uses proposed
for the tracts surrounding the schematic/subdivision under
consideration. This overall land use plan may be modified
by the Planning Commission throughout the life of the
development subject to a revised overall plan being sub-
mitted to the Planning Commission for approval. (P)
23. Prior to, or in conjunction with, the first schemat-
ic/subdivision approval, a conceptual pedestrian walkway
plan for the entire development shall be submitted to the
Planning Commission for approval. This plan shall facili-
tate pedestrian movements throughout the development. The
plan shall be implemented in conjunction with development
of any tract which adjoins the pedestrian system. De-
tailed plans for construction of each phase of the system
shall be submitted to the Planning Department for approval
in conjunction with submission of subdivision final check
plats or final site plans. (P)
24. The President of the Salisbury Homeowner's Association
shall be notified by the developer(s) of the time and date
of any schematic plan review. (CPC)
25. The Batte property (i.e., Tract "D") north of Michaux
Creek shall not access through Salisbury Road. (BS)
And further, the Board accepted the following proffered
conditions:
I. All Townhouse and Row House projects will have a minimum
of 30' of open space between lot lines and tract bound-
aries, except when tract boundaries are public rights -of -
way.
II. All condominium and apartment projects will have a minimum
of 25' of yard and 30' of open space between buildings and
tract boundaries, except when tract boundaries are public
rights -of -way.
III. A maximum of 30' of open space shall be required between
similar projects (i.e., townhouses, row houses, condomini-
ums and apartments).
IV. Open space will serve as buffers between projects and may
include utilities, roads, alleys, etc. subject to schemat-
ic plan approval by the Planning Commission.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
At the Chairman's request, Case 875099 was heard out of se-
quence.
87SO99
In Dale Magisterial District, LUDSON W. HUDGINS requested
Conditional Use Planned Development to permit office use and
bulk exceptions in an Agricultural (A) District on a 1.5 acre
parcel fronting approximately 164 feet on the east line of Iron
Bridge Road, approximately 80 feet north of Kingsland Road.
Tax Map 66-13 (1) Parcels 5 and 28 (Sheet 22).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to certain conditions.
Mr. Hudgins stated the recommended conditions were acceptable.
87-772
.00-1 ....
'00
Ma
There was no opposition present.
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board
approved Case 875099, subject to the following conditions:
1. The following conditions notwithstanding, the plan submit-
ted with the application shall be considered the Master
Plan. Further, this Conditional Use Planned Development
shall be exempt from the requirement to comply with the
Corridor Overlay District standards, except as specified
herein. (P)
2. This Conditional Use Planned Development shall be limited
to use of the existing structure for professional offices.
Outside storage shall not be permitted. (P)
3. This Conditional Use Planned Development shall be granted
for a period not to exceed three (3) years from date of
approval. At the end of three (3) years, this time period
may be extended through schematic plan review. (P)
4. Other than normal maintenance or cosmetic improvements, no
additions shall be permitted to accommodate this use. The
residential appearance of the structure shall be maintain-
ed. (P)
5. The driveway and parking areas shall be graveled with a
minimum of six (6) inches of #21 or #21A stone. All
graveled parking areas and driveway areas shall be delin-
eated by permanent means (i.e. concrete bumper blocks,
timbers, etc.) (P)
6. Driveway and parking areas shall be screened from view of
adjacent property to the east. Screening may consist of a
solid board fence and/or vegetation. The exact method of
screening shall be determined at the time of site plan
review. (P)
7. Signs shall be as regulated by the Zoning Ordinance for
the "Route 10 Special Sign District" for Office Business
(0) zoning. (P)
8. In conjunction with the approval of this request, the
Planning Commission shall grant schematic plan approval of
the Master Plan. (P)
(Note: Prior to any site improvements, site plans must be
submitted to the Planning Department for approval.
Ayes: Mr. Daniel, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Applegate.
87SO91
In Clover Hill Magisterial District, RANDOLPH KELLY SHIVLEY
requested amendment to Conditional Use (Case 855079) to permit
a contractor's office and storage yard and mini -warehouses in
an Agricultural (A) District on a 1.7 acre parcel fronting
approximately 310 feet on the east line of Warbro Road, ap-
proximately 1,480 feet south of Genito Road. Tax Map 48-7 (1)
Parcel 14 (Sheet 13).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to certain conditions.
Mr. Shivley stated the recommended conditions were acceptable.
There was no opposition present.
Due to a previous commitment, Mr. Daniel excused himself from
the meeting.
87-773
}
A00k
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed Case 875091, subject to the following conditions:
1. The following conditions notwithstanding, the plan submit-
ted with the application shall be considered the Master
Plan. (P)
2. A thirty (30) foot buffer shall be maintained along Warbro
Road. With the exception of a single access to Warbro
Road, there shall be no other facilities permitted in this
buffer. The buffer shall be landscaped with ornamental
trees and shrubs. The outside storage area shall be
screened from view of adjacent properties by either land-
scaping or fencing. A landscaping plan depicting this
requirement shall be submitted to the Planning Department
for approval in conjunction with site plan review. (P)
3. Uses permitted shall be limited to contractor's office,
shop and storage yard, and mini -warehouses. There shall
be no other commercial or industrial activity permitted on
the site. (P)
4. One (1) sign, not to exceed eight (8) square feet in area
and a height of ten (10) feet, shall be permitted identi-
fying this use. (P)
5. Concrete curb and gutter shall be installed around the
perimeter of all driveways and parking areas. (EE)
6. Prior to release of any building permits, thirty-five (35)
feet of right of way, measured from the centerline of
Warbro Road, shall be dedicated to and for the County of
Chesterfield, free and unrestricted. (T)
7. Additional pavement shall be constructed along Warbro Road
to accommodate a right -turn lane. (T)
8. At such time that public sewer is located within 200 feet
of the site, the owner/developer shall extend public sewer
to serve the entire development. (U)
9. The previous conditions notwithstanding, all bulk require-
ments of the General Business (B-3) District shall apply.
(P)
(Note: The above conditions supersede all conditions of
Conditional Use 855079.)
Ayes: Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel and Mr. Applegate.
875071
In Matoaca Magisterial District, VANCE DEVELOPMENT CORPORATION
AND HARROWGATE ASSOCIATES requested rezoning from Agricultural
(A) and Convenience Business (B-1) to Residential (R-9) with
Conditional Use Planned Development. A single family residen-
tial subdivision, with recreational and open space uses, is
planned. This request lies on a 15.1 acre parcel fronting
approximately 144 feet on the northeast line of Harrowgate
Road, approximately 50 feet southeast of Beechwood Road. Tax
Map 163-2 (1) Parcel 37 (Sheet 49).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to certain conditions and accept-
ance of the applicant's proffered conditions.
Mr. David Warriner stated the recommended conditions were
acceptable.
There was no opposition present.
87-774
A+t.
0
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approv-
ed Case 875071, subject to the following conditions:
1. The following conditions notwithstanding, the plan pre-
pared by Charles C. Townes and Associates, P.C., dated
March 12, 1987, and the Textual Statement submitted with
the application shall be considered the Master Plan. (P)
2. Harrowgate Oaks Drive shall align with Beechwood Avenue or
shall be relocated to the southeast to a location approved
by the Transportation Department. Should neither of these
locations be appropriate, access shall be by way of
Pauline Avenue Extended or by way of such other accessible
streets as may have been recorded at the time of tentative
subdivision review. (P&T)
3. Any open space required by proffered conditions shall be
located in a usable area, and shall be located outside of
the 100 year floodplain. (P)
4. Sixty (60) feet from the centerline of Harrowgate Road
shall be dedicated to and for the County of Chesterfield,
free and unrestricted. (T)
5. A right -turn lane shall be installed along Harrowgate Road
if direct access to Harrowgate Road is obtained. (T)
6. A fifty (50) foot building setback line and buffer, exclu-
sive of utility easements, shall be provided on lots
adjacent to Harrowgate Road. The area within this buffer
shall be planted and/or left in its natural state if there
is sufficient vegetation to provide adequate screening.
Prior to recordation of subdivision plats, the developer
shall flag this buffer for inspection by the Planning
Department. If sufficient vegetation does not exist, a
landscaping plan shall be approved by the Planning Depart-
ment and a bond posted to cover the cost of implementing
the plan, prior to recordation of subdivision plats. This
building setback line and buffer shall be noted on final
check and record plats. The Planning Commission may
modify this condition at the time of tentative subdivision
review to allow for access break(s). (P&T)
7. Prior to submittal of final check plats, detailed site
plans shall be submitted to the Planning Department for
the recreation area. (P&CPC)
8. If the recreation area is lighted, the lighting shall be
low level and directed in a manner such that light does
not encroach upon adjacent lots. Lights shall be timed to
preclude use after 10:00 p.m. (P&CPC)
9. Public water and sewer shall be used. (U)
10. The gross density of this project shall not exceed four
(4) units/acre. (P)
(Note: This condition supersedes Proffered Condition 8.)
11. A fifty (50) foot building setback line and buffer, exclu-
sive of utility easements, shall be provided on lots along
the northeastern property line. A thirty-five (35) foot
building setback and buffer, exclusive of utility ease-
ments, shall be provided on lots abutting property shown
as N/F Storamski. The area within these buffers shall be
planted and/or left in its natural state if there is
sufficient vegetation to provide adequate screening.
Prior to recordation of subdivision plats, the developer
shall flag the buffers for inspection by the Planning
Department. If sufficient vegetation does not exist, a
landscaping plan shall be approved by the Planning Depart-
ment and a bond posted to cover the cost of implementing
the plan, prior to recordation of subdivision plats.
These building setback lines and buffers shall be noted on
87-775
final check and record plats.
modify this condition at the
review. (P&T)
The Planning Commission may
time of tentative subdivision
12. A Homeowners Association shall be created and Articles of
Incorporation for the Homeowners Association shall be
approved by the County Attorney's Office and the Planning
Department prior to recordation of any lots. (P&CPC)
And further, the Board accepted the following proffered condi-
tions:
1. Minimum square footage: Ranchers
1200
sq.
ft.
Cape Cods
1400
sq.
ft.
Two -Story
1500
sq.
ft.
Tri-level
1500
sq.
ft.
2. Foundations shall be of brick exterior.
3. Side driveways shall be hardsurfaced with any of the
following: asphalt, concrete, brick, stone.
4. Utilities shall be underground.
5. Any exposed exterior wood siding shall be stained or
painted.
6. Exterior colors shall be earthtone, grey or white.
7. Open space shall be provided equivalent to difference
between actual lot square footage and normal 9,000 sq. ft.
per lot.
8. The density of development shall not exceed four (4)
dwellings per acre, exclusive of area in right-of-way.
9. Open Space shall be maintained by and be the sole respon-
sibility of the Developer/Owner of the development until
such time as the Developer/Owner conveys such open space
to a non-profit organization whose members shall be all of
the individual owners of lots in the development.
Ayes: Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel and Mr. Applegate.
875076
In Midlothian Magisterial District, JAMES RIVER BUILDERS, INC.
requested rezoning from Agricultural (A) to Residential -
Townhouse (R-TH) with Conditional Use Planned Development. A
residential -townhouse development is planned. This request
lies on a 24.5 acre parcel fronting approximately 722 feet on
the east line of Coalfield Road across from North Carriage
Lane. Tax Map 15-16 (1) Parcels 3, 10, 11, and 12 (Sheet 7).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to certain conditions.
Mr. Charlie Blankenship, representing the applicants, stated
the recommended conditions were acceptable.
Mrs. H. M. Thomas, a resident of 14021 S. Carriage Lane, stated
she and other area residents did not receive notification of
the proposed rezoning. She voiced opposition to the density of
the proposed townhouse development and the increased traffic
which would be generated as a result of the development.
Ms. Thelma Nelms, 300 Coalfield Road, voiced opposition to the
proposed residential townhouse development as it would be
located at the corner of her property. She stated she has
experienced difficulties with litter, property damage, access
to Coalfield Road, etc., and recommended the request be denied.
87-776
.aft. .w►,
0
Mr. John Gref, 14000 S. Carriage Lane, stated most of the
residents received no notification of either the Planning
Commission or Board of Supervisor meetings regarding this case.
He expressed concerns regarding the hazardous traffic condi-
tions in the area, the impact of accidents on residents'
property, litter, etc. He stated the concept of townhouses for
this site is foolish because the development will increase
traffic volumes, compound the problem of accessing Coalfied
Road, generate cut -through traffic, encourage trespassing and
invade the privacy of the existing residential neighborhoods.
Ms. Frances Elkins, 14011 S. Carriage Lane, voiced opposition
to the proposed request and stated a residential townhouse
development is not needed or wanted in this single family
residential neighborhood as it will generate more vehicular
traffic than that which already exists.
Mrs. Girone stated she had understood that area residents were
to be notified when this request was to be presented and since
it appears that many of them were not notified, she felt it
would be appropriate to defer the request for sixty (60) days.
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
deferred consideration of Case 87SO76 until November 25, 1987.
Ayes: Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel and Mr. Applegate.
87SO84
In Matoaca Magisterial District, ROPER BROTHERS LUMBER COMPANY
requested Conditional Use to permit a private airport in an
Agricultural (A) District on a 5.0 acre parcel lying southwest
of the intersection of Woodpecker and Cattail Roads. Tax Map
130 (1) Part of Parcel 4 and Tax Map 146 (1) Part of Parcel 4
(Sheet 40).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to certain conditions and accept-
ance of the applicant's proffered conditions.
Mr. Leroy Roper stated the recommended conditions were accept-
able.
There was no opposition present.
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approv-
ed Case 87S084, subject to the following conditions:
1. The following conditions notwithstanding, the plan and
Textual Statement submitted with the application shall be
considered the Master Plan. (P)
2. A buffer of sufficient width to provide year-round screen-
ing from adjacent properties and public rights of way
shall be maintained along the northwest line of Cattail
Road, adjacent to the existing residence on Cattail Road,
and along the southwest line of Woodpecker Road. If
existing vegetation and/or topography within this buffer
is not sufficient to provide year-round screening, addi-
tional landscaping of a species which will provide year-
round screening shall be installed. Other than a single
access, which runs generally perpendicular through these
buffers, there shall be no other facilities located within
these buffers. Prior to clearing and rough grading, the
buffers shall be flagged and the Planning Department
contacted for an inspection. A detailed plan depicting
the landscaping and buffer requirements shall be submitted
to the Planning Department for approval in conjunction
with final site plan review. (P)
87-777
^..
3. This Conditional Use shall be granted to and for the owner
and/or occupant of the subject property and shall be for
their use only. (P)
4. There shall be no dwellings constructed within the clear-
ing limits of the runway unless approved by the Planning
Department. (P)
And further, the Board accepted the following proffered condi-
tions:
1. A seventy-five (75) foot buffer of existing vegetation and
supplemental planted materials, as approved by the Plan-
ning Staff, shall be maintained between any cleared area
and adjacent property owned by others.
2. No paving for five (5) years.
Ayes: Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel and Mr. Applegate.
l..
In Bermuda Magisterial District, PRE CON, INC. requested
rezoning from Light Industrial (M-1) to Community Business
(B-2) with Conditional Use Planned Development. A shopping
center is planned. This request lies on a 9.0 acre parcel
fronting approximately 710 feet on the east line of Jefferson
Davis Highway, across from Forest Lake Road. Tax Map 133-3 (1)
Part of Parcel 3 and Tax Map 133-7 (1) Part of Parcel 5 (Sheet
41) .
Mr. Jacobson stated the Planning
al of this request, subject to
ance of the applicants proffered
of proffered condition 10, which
sary and may be deleted.
Mr. Stuart Cary, representing
recommended conditions.
There was no opposition present.
Commission recommended approv-
certain conditions and accept -
conditions with the exception
condition is no longer neces-
the applicant, accepted the
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed Case 875098, subject to the following conditions:
1. The following conditions notwithstanding, the plan dated
March 30, 1987, and the Textual Statement submitted with
the application shall be considered the Master Plan for
Community Business (B-2) and General Business (B-3) uses,
as specified in the Textual Statement. Light Industrial
(M-1) uses may be developed on the property in accordance
with bulk requirements of the Light Industrial (M-1)
District (i.e., the conditions stated herein do not apply
to Light Industrial (M-1) development. The property may
be developed for either, but not both, commercial or
industrial uses.) (P)
The following conditions supplement Condition 1 for development
of Community Business (B-2) and General Business (B-3) uses:
2. Setbacks along Jefferson Davis Highway. The required
setback for buildings and drives along Jefferson Davis
Highway shall be 75', with landscaping in accordance with
Condition 5, "Perimeter Landscaping B." These setbacks
may be reduced to fifty (50) feet with the provision of
landscaping in accordance with Condition 5, "Perimeter
Landscaping C. The required setback for parking areas
shall be 75 feet, with landscaping in accordance with
Condition 5, "Perimeter Landscaping B." This setback may
be reduced to fifty (50) feet with the provision of land-
scaping in accordance with Condition 5, " Perimeter Land-
scaping C." (P)
87-778
,•+
(Note: This condition is in addition to Condition 4 of
the proffered conditions.)
3. Outside storage areas. Outdoor storage, as permitted,
provided that all outdoor storage areas shall be visually
screened from public rights of way. Screening shall
consist of either a solid board fence, dense evergreen
plant materials, or such other materials as may be ap-
proved. All such screening shall be of sufficient height
to screen storage areas from view. (P)
LANDSCAPING REQUIREMENTS
4. Purpose and intent. A comprehensive landscaping program
for the project is essential for the visual enhancement of
the area; and to protect and promote the appearance,
character, and economic values of land along the corridor
and surrounding neighborhoods. The purpose and intent of
such landscaping requirements is also to reduce the
visibility of paved areas from adjacent properties and
streets, moderate climatic effects, minimize noise and
glare, and enhance public safety by defining spaces to
influence traffic movement. Landscaping will reduce the
amount of storm water runoff and provide transition be-
tween neighboring properties. In addition to the Plant
Materials Specifications listed in the proffered con-
ditions, the following specifications shall apply:
(a) Evergreen trees. Evergreen trees shall have a
minimum height of five (5) feet at the time of
planting.
(Note: This condition supersedes Condition 5 (b) 2
(a) of the proffered conditions.)
(b) Medium shrubs. Shrubs and hedge forms shall have a
minimum height of two (2) feet at the time of plant-
ing.
(Note: This condition is in addition to Condition 6 (b)
of the proffered conditions.) (P)
5. Arterial frontage landscaping. Landscaping shall be
required along Jefferson Davis Highway within the required
setback and shall be provided except where driveways or
other openings may be necessary. The minimum required
landscaping for this setback shall be provided as per
Perimeter Landscaping B below.
(a) Perimeter Landscaping C.
(1) At least one large deciduous tree for each fifty
lineal feet and at least one evergreen tree for
each thirty lineal feet shall be planted within
the setback area.
(2) At least one small deciduous tree for each
thirty lineal feet shall. be planted within the
setback area.
(3) At least one medium shrub for each ten lineal
feet shall be planted within the setback area.
(4) Low shrubs and ground cover shall be reasonably
dispersed throughout.
(5) A minimum four (4) foot high undulating berm,
(6) Perimeter Landscaping B.
87-779
(b) Perimeter Landscaping B.
(1) At least one large deciduous tree for each fifty
lineal feet and at least one evergreen for each
thirty lineal feet shall be planted within the
setback area.
(2) At least one small deciduous tree for each fifty
lineal feet shall be planted within the setback
area.
(3) At least one medium shrub for each fifteen
lineal feet shall be planted within the setback
area.
(4) Low shrubs and ground cover shall be reasonably
dispersed throughout.
OR
(5) A minimum three (3) foot high undulating berms,
AND
(6) Perimeter Landscaping A.
(c) Perimeter Landscaping A.
(1) At least one small deciduous tree for each fifty
lineal feet and at least. one evergreen for each
fifty lineal feet shall be planted within the
setback area.
(2) At least one medium shrub for each twenty lineal
feet shall be planted within the setback area.
(3) Low shrubs and ground cover shall be reasonably
dispersed throughout. (P)
6. Landscaping standards for parking areas.
Interior parking area landscaping.
(a) Any parking area shall have at least twenty (20)
square feet of interior landscaping for each space.
Each required landscaped area shall contain a minimum
of 100 square feet and have a minimum dimension of at
least 9.5 feet. With the provision of this landscap-
ing, parking space size may be reduced to 171.0
square feet. Minimum width shall be 9.5 feet;
minimum length shall be eighteen feet.
(b) The primary landscaping material used in parking
areas shall be trees which provide shade or are
capable of providing shade at maturity. Each requir-
ed landscaped area shall include at least one small
tree, as outlined in this section. The total number
of trees shall not be less than one for each 200
square feet, or fraction thereof, of required inter-
ior landscaped area. The remaining area shall be
landscaped with shrubs and other vegetative material
to compliment the tree landscaping.
(c) Landscaping areas shall be reasonably dispersed
throughout, located so as to divide and break up the
expanse of paving. The area designated as required
setbacks shall not be calculated as required land-
scaped area. (P)
7. Prior to the issuance of a building permit, sixty (60)
feet of right of way, measured from the centerline of
Jefferson Davis Highway, shall be dedicated to and for the
County of Chesterfield, free and unrestricted. (P)
/^
8. Prior to the issuance of an occupancy permit, an addition-
al lane of pavement and curb and gutter shall be con-
structed along the entire property frontage on Jefferson
Davis Highway. (T)
9. Public water and sewer shall be used. (U)
And further, the Board accepted the following proffered condi-
tions:
1. The developer shall provide an accurate account of this
drainage situation, showing existing drainage and the
impact this project will have on the downstream area. The
developer shall submit a construction plan to Environ-
mental Engineering providing for on- and off -site drainage
facilities. This plan shall be approved by the Environ-
mental Engineering Department, and all necessary easements
shall be obtained prior to any vegetative disturbance.
The approved plan may have to be implemented prior to any
vegetative disturbance.
2. Concealed Source Lighting shall not exceed a height of
thirty (30) feet and shall be positioned so as not to
project onto adjacent and adjoining residential properties
in accordance with a detailed lighting plan which shall be
submitted to the Planning Department for approval with
site plan review. Lighting located on the rear of build-
ings adjacent to residentially zoned property shall be
positioned so that the lights are directed to the interior
of the property and developed buildings and not towards
the residentially zoned property.
3. The maximum height of any freestanding signs shall be
thirty-five (35) feet and all signs, freestanding or
otherwise, may be illuminated, but may only be luminous if
the signfield is opaque with translucent letters. All
other signs shall comply with B-2 bulk requirements. A
complete sign package for each phase of development shall
be submitted to the Planning Commission in conjunction
with schematic plan review.
4. Setbacks along major arterials. The required setback for
buildings and drives along major arterials shall be 75
feet.
5. (a) Utility lines underground. All utility lines such as
electric, telephone, CATV, or other similar lines
shall be installed underground. This requirement
shall apply to lines serving individual sites as well
as to utility lines necessary within the project.
All junction and access boxes shall be screened with
appropriate landscaping. All utility pad fixtures
and meters should be shown on the site plan. The
necessity for utility connections, meter boxes, etc.,
should be recognized and integrated with the archi-
tectural elements of the site plan.
(b) Loading areas. Sites shall be designed and buildings
shall be oriented so as to minimize the view from
project perimeters adjoining any A, R, R-TH, or R-MF
District or any public rights of way.
(c) Architectural treatment. No building facade (whether
front, side, or rear) will consist of architectural
materials inferior in quality, appearance, or detail
to any other facade of the same building. The intent
of this requirement is not to preclude the use of
different materials on different building facades
(which would be acceptable if representative of good
architectural design) but rather, to preclude the use
of inferior materials on sides which face adjoining
property and thus, might adversely impact existing or
future development causing a substantial depreciation
of property values. No portion of a building con-
87-781
GEA
Gib
i
structed of unadorned cinder block or corrugated
and/or sheet metal shall be visible from any adjoin-
ing property or public right-of-way. Mechanical
equipment, whether ground -level or rooftop, shall be
shielded and screened from public view and designed
to be perceived as an integral part of the building.
The finished project shall be in keeping architec-
turally with the rendering submitted herewith or with
the quality of construction at Chesterfield Meadows
and/or Stoney Point.
(d) Driveways and parking areas. Driveways and parking
areas shall be paved with concrete, bituminous con-
crete, or other similar material. Surface treated
parking areas and drives shall be prohibited. Con-
crete curb and gutter shall be installed around the
perimeter of all driveways and parking areas. Drain-
age shall be designed so as not to interfere with
pedestrian traffic.
(a) Landscaping plan and planting requirements.
(1) A landscaping plan shall be submitted with site
plan approval.
(2) Such landscaping plan shall be drawn to scale,
including dimensions and distances, and clearly
delineate all existing and proposed parking
spaces or other vehicle areas, access aisles,
driveways, and the location, size, and descrip-
tion of all landscaping materials.
(b) Plant materials specifications.
(1) Quality. All plant materials shall be living
and in a healthy condition. Plant materials
used in conformance with the provision of these
specifications shall conform to the standards of
the most recent edition of the "American Stan-
dard for Nursery Stock," published by the Ameri-
can Association of Nurserymen.
(2) Size and type.
(a) Small deciduous trees. Small deciduous
trees shall be of a species having an
average minimum mature crown spread of
greater than twelve: (12) feet. A minimum
caliper of at least two and one-half (2 )
inches at the time of planting shall be
required.
(b) Large deciduous trees. Large deciduous
trees shall be of a species having an
average minimum mature crown spread of
greater than thirty (30) feet. A minimum
caliper of at least three and one-half (3 )
inches at the time of planting shall be
required.
(c) Evergreen trees. Evergreen trees shall
have a minimum height of two (2) feet at
the time of planting.
(c) Landscaping design.
(1) Generally, planting required by this section
should be in an irregular line and spaced at
random.
(2) Clustering of plant
required to provide
mix of vegetation.
and tree species shall be
a pleasing composition and
87-782
AAW
(3) Decorative walls and fences may be integrated
into any landscaping program. The use of such
walls or fences, when having a minimum height of
three (3) feet, may reduce the amount of requir-
ed plant materials at the discretion of the
Director of Planning.
(d) Tree preservation.
(1) Preservation of existing trees is encouraged to
provide continuity, improved buffering ability,
pleasing scale and image along the Corridor.
(2) Any healthy existing tree may be included for
credit towards the requirements of this section.
(e) Maintenance.
(1) The owner, or his agent, shall be responsible
for the maintenance, repair, and replacement of
all landscaping materials installed in conjunc-
tion with the development as required in the
landscaping plan (inclusive of new materials).
(2) All plant material shall be tended and main-
tained in a healthy growing condition and free
from refuse and debris at all times. All un-
healthy, dying, or dead plant materials shall be
replaced during the next planting season (inclu-
sive of new plant material).
7. A landscaping plan depicting the required buffer areas,
types of plants, heights of plants, and spacing of plants
shall be submitted to the Planning Department for approv-
al.
8. In the event public transportation is ever made available
in the are of the proposed development, buses may use the
parking areas of the development for turn -around purposes.
9. Public water and sewer shall be used.
10. Applicant/owner proffers a maximum of 90,000 gross leas-
able square feet of development.
11. The applicant agrees to submit for schematic plan approval
all development plans for the entire property which is the
subject of these proffers.
Ayes: Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel and Mr. Applegate.
87S101
In Midlothian Magisterial District, CHARLES KEBLUSEK requested
amendment to Conditional Use (Case 785160) relative to location
of dumpsters. This request lies in an Agricultural (A) Dis-
trict on a 0.8 acre parcel fronting approximately 120 feet on
the east line of Professional Road, approximately 325 feet
north of Forest Hill Avenue. Tax Map 10-7 (10) S.D.T. Office
Park, Lot 8 (Sheet 3).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request.
Mr. Tom Cockrell, representing the applicant, stated the
recommendation is acceptable.
There was no opposition present.
87-783
,,4k,
...
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved Case 87S101.
Ayes: Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel and Mr. Applegate.
875102
In Midlothian Magisterial District, CHESTERFIELD CHURCH OF THE
BRETHREN requested amendment to Conditional Use Planned Deve-
lopment (Case 785170) relative to access, utilities, and
paving. A church is planned. This request lies in a Residen-
tial (R-15) District on a 5.0 acre parcel fronting approxi-
mately 400 feet on the west line of Coalfield Road, approxi-
mately 320 feet north of Queensgate Road. Tax Map 25-15 (1)
Parcel 1 (Sheet 7).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to certain conditions.
Reverend James McKinnell stated the recommended conditions were
acceptable.
There was no opposition present.
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved Case 875102, subject to the following recommended
conditions:
1. The following conditions notwithstanding, the plan pre-
pared by Crown Group, Inc., dated April 5, 1987, shall be
considered the Master Plan. (P)
2. Prior to issuance of a building permit, forty-five (45)
feet of right of way, measured from the centerline of
Coalfield Road, shall be dedicated to and for the County
of Chesterfield, free and unrestricted. (T)
3. Additional pavement shall be installed along Coalfield
Road to accommodate turn lane(s). At the time of site
plan submission, a phasing plan for these improvements may
be submitted to the Transportation Department for approv-
al. (T)
4. There shall be a single access to Coalfield Road. The
exact location of the access shall be approved by the
Transportation Department at the time of site plan review.
(T)
(Note: This condition supersedes Condition 32 of Case
785170 for development of a church on the request property
only.)
5. Any access from this parcel to adjacent parcels shall be
approved by the Transportation Department at the time of
site plan review. (T)
6. Within five (5) years of the date of approval of this
request, all driveways and parking areas shall be paved,
curbed, and guttered. Until such time that paving occurs,
all driveways and parking areas shall be graveled with a
minimum of six (6) inches of #21 or #21A stone and shall
be delineated by a permanent means (i.e., timber curbs,
etc.). (P&EE)
7. In conjunction with the approval of this request, the
Planning Commission shall grant schematic plan approval of
the Master Plan. (P)
8. Public sewer shall be used at such time it is within 100
feet of the property line. (CPC)
87-784
(Note: The Zoning
and parking areas
residentially zoned
Ordinance requires that all driveways
be screened from view of adjacent
property.)
Ayes: Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel and Mr. Applegate.
875104
In Clover Hill Magisterial District, IRVIN G. HORNER requested
rezoning from Agricultural (A) and General Business (B-3) to
Community Business (B-2) and Light Industrial (M-1) with
Conditional Use Planned Development. A commercial/industrial
complex is planned. This request lies on a 46 acre parcel
fronting approximately 950 feet on the north line of Hull
Street Road, also fronting approximately 2,900 feet on Warbro
Road, and located in the northeast quadrant of the intersection
of these roads. Tax Map 48 (1) Part of Parcel 17 (Sheet 13).
Mr. Jacobson stated the Planning Commission recommended approv-
al of this request, subject to certain conditions and accept-
ance of the applicant's proffered condition.
Mr. Jim Hayes, representing the applicant, stated the recom-
mended conditions were acceptable.
There was no opposition present.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approv-
ed Case 875104, subject to the following recommended condi-
tions:
1. The following conditions notwithstanding, the plan pre-
pared by J.K. Timmons and Associates, P.C., dated April 1,
1987, and the Textual Statement submitted with the appli-
cation shall be considered the Master Plan. (P)
2. The entire property shall comply with the Corridor Overlay
District requirements. (P)
3. Public water and sewer shall be used. (U)
4. The developer shall provide an accurate account of the
drainage situation showing existing drainage and the
impact this project will have on the site and surrounding
area. If it is determined that the pipe under Warbro Road
is inadequate to pass the design storm, a retention area
capable of containing water shall be designed so that the
existing pipe under Warbro Road does not have to be
upgraded. (EE)
5. Concrete curb and gutter shall be installed along Route
360 and for the length of the B-2 zoning on Warbro Road.
(EE)
6. Stub roads shall be provided to the adjacent property to
the north. This condition may be modified by the Planning
Commission at the time of schematic plan approval. (P)
7. Uses permitted within the Light Industrial (M-1) tract
shall be limited to all Light Industrial (M-1) uses, plus
the use exceptions listed in the Textual Statement,
provided the use exceptions are not adjacent to residen-
tially zoned property. (P)
(Note: This condition is in addition to Condition 3, Tract
2, (M-1) CUPD of the Textual Statement.)
8. A 100 foot buffer shall be maintained along the perimeter
of the Light Industrial (M-1) tract where adjacent to
residentially or agriculturally zoned property to the
northeast and east. No buildings, parking or other facil-
ities shall be permitted within this buffer. Public roads
87-785
A. of►.
and utilities may be permitted through these buffers upon
approval by the Planning Commission at the time of sche-
matic plan review. At the time of schematic plan review
for each individual parcel or lot, which abuts the buffer,
a conceptual landscaping plan shall be submitted for
approval. This condition may be modified at the time of
schematic plan review if adjacent property has been zoned
for a similar use or if it is determined that adequate
buffering can be accomplished in a lesser width. (P)
(Note: This condition supersedes Condition 1 of Tract 2,
(M-1) CUPD of the Textual Statement.)
9. Additional pavement, curb, and gutter shall be constructed
along Route 360 for the entire property frontage. Addi-
tional pavement shall be constructed along Warbro Road to
provide turn lanes. In conjunction with first schematic
plan submission, a phasing plan of these improvements may
be submitted to and approved by the Transportation Depart-
ment. (T)
10. Prior to the issuance of a building permit, thirty-five
(35) feet of right of way measured from centerline of
Warbro Road, shall be dedicated to and for the County of
Chesterfield free and unrestricted. (T)
And further, the Board accepted the following proffered condi-
tion:
This proposed development will not generate more than 10,000
vehicles per day.
(Note: Prior to obtaining final site plan approval or any
building permits, schematic plans must be submitted and approv-
ed.)
Ayes: Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel and Mr. Applegate.
12. ADJOURNMENT
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board adjour-
ned at 4:30 p.m. (EDST) until 12:00 Noon (EDST) on October 14,
1987.
Ayes: Mr. Mayes, Mr. Dodd and Mrs. Girone.
Absent: Mr. Daniel and Mr. Applegate.
�2
ane B. Ramsey
County Administrat
Harry . Daniel
Chairman