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11-12-1987 MinutesBOARD OF SUPERVISORS MINUTES November 12, 1987 Supervisors in Attendance: Mr. Harry G. Daniel, Chairman Mr. Jesse J. Mayes, Vice Chairman Mr. G. H. Applegate Mr. R. Garland Dodd Mrs. Joan Girone Mr. Lane B. Ramsey County Administrator Staff in Attendance: Mrs. Doris DeHart, Legislative Coord. Ms. Joan Dolezal, Clerk to the Board Chief F. W. Dolezal, Fire Department Mr. Bradford S. Hammer, Asst. Co. Admin. Mr. William Howell, Dir., Gen. Services Mr. Thomas Jacobson, Dir. of Planning Mr. Robert Masden, Asst. Co. Admin. for Human Services Mr. R. J. McCracken, Transp. Director Mr. Richard McElfish, Dir. of Env. Eng. Mr. Steve Micas, Co. Attorney Mrs. Pauline Mitchell, Dir. of News/Info. Services Mr. Richard Sale, Asst. Co. Admin. for Development Mr. David Welchons, Dir. of Utilities Mr. Frederick Willis, Dir. of Human Resource Management Mr. Daniel called the work session to order at 2:00 p.m. (EST). He introduced and welcomed Mr. C. F. Currin, Jr. and Mr. Maurice B. Sullivan, Supervisors-Elect for the Bermuda and Midlothian Magisterial Districts, respectively, who will join the Board of Supervisors in January, 1988. 1. WORK SESSIONS 1.A. WATER AND SEWER EXTENSIONS Mr. Daniel stated the purpose of the work session was to provide the Board with information regarding public water and sewer extensions. Mr. Sale explained that, due to recent problems being experienced throughout areas of the County with well failures resulting from inadequate water supply, high mineral content, bacteriological contamination and/or highly aggressive water, the Board of Supervisors instructed staff to develop an ordinance amendment which would assure homeowners of having a water supply suitable for their needs. He presented a brief overview of the proposed ordinance amendment, highlighting the recommended changes and identified potential areas of concern on this issue with the development community. He explained further that staff also considered policy formulation for the extension of public sewer service but did not consider the lack of public sewer service to be a problem now that the County requires two septic field sites per lot in new subdivisions, and, consequently, staff is not recommending any change in County policy with respect to septic systems. 87-841 Discussion and questions ensued regarding the recommended policy; the criteria for requiring use of public water versus use of well systems; the depth requirement for drainfield systems; State Health Department requirements as they relate to sewer/water service installation; the cost of public water versus the cost of installing well and septic systems; the Board's prerogative for denying zoning requests that do not meet the criteria set forth, the initiation of a mechanism to make "developer expense" more equitable; the development of a funding plan to finance the extension of public water and/or sewer; the County's responsibility to ensure the health, safety and welfare of County residents; required use of County water system relative to the size of parcels; required payment for dry water lines; the provisions for allowing private wells; requirements for hydrological studies to provide scientific determinations as to the quality and quantity of potable water; requirements for the installation of test wells; permitting or not permitting exemptions to the requirements; requirements to install dry/stub sewer and/or water lines; effective date of ordinance; the applicability of the proposed ordinance to R-88 Districts; definitions of "quality and quantity" of water; requirements for the construction of wells; areas of concern of the development community, etc. It was generally agreed there were many unresolved questions/ ramifications to be considered that would require further study, additional data, etc., and that the public hearing should be conducted to allow public comment/input for consideration before the Board could render a decision on the matter. 1.B. CHESTERFIELD COUNTY CHARTER Mr. Micas presented an overview of changes that have occurred as a result of adoption of the County Charter and actions required of the Board to comply with the Charter (i.e., interpretation of scope of powers; basis for not voting; criteria for election of Chairman; disciplinary process; appointment of Planning Commission; appointment of School Board members and Police Chief; budget submission requirements for General County and School Administration; adoption of tax rates; coordination of financial needs of County; requirements for meeting to discuss program plan and budgetary needs of Social Services Board and Chapter X Board; completion of financial disclosure forms, etc.). 2. EXECUTIVE SESSION On motion of Mr. Dodd, seconded by Mr. Mayes, the Board went into Executive Session to discuss the condition, acquisition or use of real property for public purposes or the disposition of publicly held property relating to the County Fair and special assessment districts, pursuant to Section 2.1-344 (a) (2) of the Code of Virginia, 1950, as amended. Vote: Unanimous Reconvening: 3. DINNER The Board recessed to travel to the Diamond Head Polynesian Restaurant for dinner. Reconvening: 87-842 Mr. Daniel called the regularly scheduled meeting to order at 7:00 p.m. (EST) 4. INVOCATION Mr. Daniel introduced Reverend Harry Long, Pastor of Sycamore Presbyterian Church, who gave the invocation. 5. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF The Pledge of Allegiance to the Flag of the United States of America was recited. 6. A.PPROVA.L OF MINUTES Mr. Mayes stated the minutes of October 28, 1987, relative to Case 87Sl17, Winterpock Recreation Center, Incorporated, did not reflect his intended compromise for hours of operation. Mr. Daniel stated the minutes, as submitted, relative to the hours of operation, reflect accurately the action which transpired during the October 28, 1987 meeting and are correct. He stated, however, if the Board desires to change said minutes to reflect Mr. Mayes indicated intent, approval of Item 14.E.8., Initiate Amendment to Winterpock Recreation Association Hours of Operation, as listed on today's agenda will be necessary. On motion of Mrs. Girone, seconded by Mr. Mayes, the Board approved the minutes of October 28, 1987, as submitted. Vote: Unanimous 7. COUNTY ADMINISTRATOR'S COMMENTS Mr. Ramsey stated there were no comments at this time. 8. BOARD COMMITTEE REPORTS Mr. Applegate stated Mr. Daniel was recently elected to the Executive Committee of the Virginia Association of Counties. 9. REQUESTS TO POSTPONE ACTION, F~ERGENCY ADDITIONS OR CHANGES IN THE ODER OF PRESENTATION On motion of Mr. Dodd, seconded by Mr. Mayes, the Board added Item 14.E.9., Nissho Iwai/Fuji Latex - Request for Industrial Access Funding; Item 14.E.10., Needs Assessment - County Government Complex; Item 14.F.4., Set Date for Public Hearing to Consider an Ordinance to Establish a Special Tax or Assessment Sewer District; and Item 14.F.5., Authorization to Proceed with Design and Construction of a Sewer System for the Ruffin Mill Road Area and a Determination that an Emergency Exists in Order to Procure the Design and Construction Services without Using Competitive Negotiation and Sealed Bidding Procedures; and adopted the agenda, as amended. Vote: Unanimous 10. RESOLUTIONS AND SPECIAL RECOGNITIONS 10.A. SHERIFF EMMETT LEE WINGO, UPON HIS RETIREMENT On motion of the Board, the following resolution was adopted: WHEREAS, Emmett Lee Wingo became the County's Sheriff in 87-843 Fiscal Year 1968 with a staff of 12 employees and a budget of $59,620; and WHEREAS, Sheriff Wingo currently supervises in excess of 95 employees with a budget of $3,030,600, operates the County Jail, provides Courtroom security, and provides service for the civil process of law enforcement; and WHEREAS, Under Sheriff Wingo's direction, the County Jail has been renovated twice, the work-release and weekenders status for inmates was initiated, twenty-four hour medical treatment for inmates was obtained, salaries raised for deputies and the County Jail certified by the Department of Corrections since 1979; and WHEREAS, Sheriff Wingo was President of the Virginia State Sheriff's Association in 1983-84, serves on the Board of Directors for the Crater Criminal Justice Training Academy, was elected "Man of the Year" by the Conservative Young Republicans in 1987; and WHEREAS, Sheriff Wingo is only the second Sheriff in the County for the past 63 years and elected to retire and not seek re-election from this position; and WHEREAS, Sheriff Wingo served Chesterfield County with pride and distinction. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes and extends, on behalf of its members and the citizens of Chesterfield County, appreciation for the dedicated and loyal service of Sheriff Emmett Lee Wingo for twenty years which experience will be sorely missed. AND, BE IT FURTHER RESOLVED, that a plaque inscribed as follows be presented to Emmett Lee Wingo: IN APPRECIATION FOR TWENTY YEARS OF DEDICATED SERVICE TO CHESTERFIELD COUNTY WHILE SERVING AS SHERIFF Vote: Unanimous Mr. Daniel stated the resolution and a plaque will be presented to Sheriff Wingo at a future retirement dinner in his honor. 10.B. FIRE DEPARTMENT AWARDS CEREMONY Chief Dolezal expressed appreciation for the opportunity to recognize the special actions of Fire Department and civilian personnel through the presentation of the Fire Department Awards Ceremony. He introduced Mr. Roy Patrick, Chief of Administrative Services, who presented a brief outline of the special actions which precipitated recognition of the following individuals: Mr. John E. Ridley Mr. Andrew J. Christian Citation of Merit Citation of Merit Ms. Peggy T. Shoosmith Emergency Services Dispatcher Emergency Medical Services Award Ms. Pamela R. Mills Sr. Emergency Services Dispatcher Emergency Medical Services Award Sergeant Bruce S. Simmons Firefighter Robert D. Harris Firefighter Stephen T. Gibson Firefighter William E. Smith Emergency Medical Services Award 87-844 Sergeant Jack F. Speed Sergeant Robert L. Easter Firefighter Stuart D. Dalton Emergency Medical Services Award Sergeant Paul L. Newton Firefighter Calvin H. Hypes, Jr. Mr. Thomas P. Keller Mr. John E. Snyder Emergency Medical Services Award Sergeant Timothy M. Massey Volunteer Firefighter of the Year Award 1986 Sergeant Archer L. Williams Career Firefighter of the Year Award 1986 Company #6, Enon District Chief Bruce V. Vecchioni Most Outstanding Fire Company of the Year Award 1986 Mr. Rich Adams WUSA TV, Washington, D.C. Certificate of Appreciation Mr. Daniel commended the recipients for their dedication, loyalty and concern for their fellowman and expressed appreciation, on behalf of the Board of Supervisors and the citizens of Chesterfield County. On motion of the Board, the following resolution was adopted: WHEREAS, On the first day of May 1987, a rupture occurred on The Plantation Pipeline near the intersection of the 1-288 and the Powhite Parkway construction site; and WHEREAS, Gasoline flowed from this rupture under great pressure endangering homes and citizens in the Sachems Head Subdivision, the adjacent lake and other homes and water sources in the Falling Creek water shed; and WHEREAS, The Fire Department responded rapidly to this rupture, and assigned crews and equipment to contain and control the runoff with the help of a construction company bulldozer; and WHEREAS, The Dive Team was assigned, with the help of the State Water Control Board boom equipment, to containing the gasoline flowing into the lake; and WHEREAS, Other department personnel evacuated the citizens in the Sachems Head Subdivision around the lake to move them away from the potential danger of fire or explosion; and WHEREAS, A rented, private helicopter was used to confirm that the runoff was confined to the ditch leading to the lake and that the flow was being contained and controlled; and WHEREAS, Ail personnel of the Chesterfield Fire Department performed in an exemplary and professional manner in controlling this potentially volatile situation with no injury to fire department personnel or citizens with no significant pollution occurring in downstream water sources; and WHEREAS, It is the desire of the Board of Supervisors to express the appreciation of the citizens of Chesterfield County for the expeditious and professional manner in which they were protected. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, on behalf of the citizens of Chesterfield County, hereby commends and expresses its sincere appreciation and gratitude for the efficient and timely action 87-845 of the Fire Department in controlling this potentially volatile situation. Vote: Unanimous Mr. Daniel expressed appreciation for the expeditious and professional manner in which the citizens of the County were protected and commended those involved for their efficient and timely action in controlling the potentially volatile situation. Chief Dolezal presented the executed resolution to Chief Shorter who was present and was in charge of this situation. 10.C. DONATION OF LAND AND UNVEILING OF PLAQUE FOR HENRICUS HISTORICAL PARK Mr. Masden introduced Dr. John Pastore, Chairman of the Board of Trustees of the Henricus Foundation, who presented the Board with deeds to the property donated by Tarmac PLC of Great Britain and the Virginia Department of Transportation to the County for the development of the Henricus Historical Park and an exhibit of photographs taken at the Henricus Foundation's annual meeting. He also unveiled a bronze plaque, to be placed at the entrance to the Park, recognizing the governing bodies of each participating locality. He expressed appreciation for the special efforts of those involved in the development and promotion of this project. On motion of the Board, the Board approved and authorized the County Administrator to execute any necessary documents accepting, on behalf of the County, two deeds, conveying 9.6 acres adjacent to the monument site at Henricus Park on the James River donated by Tarmac PLC of Great Britain, and 2.2 acres near the intersection of Osborne and Old State Roads donated by the Virginia Department of Transportation, for development of the Henricus Historical Park. Vote: Unanimous 11. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS There were no hearings of citizens on unscheduled matters or claims. 12. DEFERRED ITEMS There were no deferred items for consideration at this time. 13. PUBLIC HEARINGS 13.A. TO CONSIDER THE PROHIBITION OF THROUGH TRUCK TRAFFIC ON WALTON PARK ROAD, WATCH HILL ROAD AND QUEENSGATE ROAD Mr. Sale stated this date and time had been advertised for a public hearing to consider the prohibition of through truck traffic on Walton Park Road, Watch Hill Road and Queensgate Road. Ms. Barbara Rowe, representing Walton Park Subdivision, expressed appreciation for the Board's support in recommending approval for the restriction of through truck traffic through their community and presented the Board with petitions supporting the action. Mrs. Girone stated Walton Park Subdivision has experienced tremendous growth along Walton Park Road and the increased traffic volume is more than the residential community can withstand. On motion of Mrs. Girone, seconded by Mr. Applegate, the Board adopted the following resolution: 87-846 WHEREAS, the Chesterfield County Board of Supervisors has received requests from citizens to restrict through truck traffic on Walton Park Road (Route 624) from Route 60 to Watch Hill Road (Route 1084), Watch Hill Road (Route 1084) from Walton Park Road (Route 624) to Queensgate Road (Route 1385), and Queensgate Road (Route 1385) from Watch Hill Road (Route 1084) to Coalfield Road (Route 754) by any truck or truck and trailer or semi-trailer combination except pickup or panel trucks; and WHEREAS, the Board has conducted a public hearing on the question. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to restrict through truck traffic on Walton Park Road from Route 60 to Watch Hill Road, Watch Hill Road from Walton Park Road to Queensgate Road, and Queensgate Road from Watch Hill Road to Coalfield Road. Vote: Unanimous 13.B. TO CONSIDER AN AMENDMENT TO THE NORTHERN AREA LAND USE AND TRANSPORTATION PLAN BOUNDED BY OLDE COACH ROAD, WAR- MINSTER DRIVE, MIDLOTHIAN TURNPIKE AND HUGUENOT ROAD Mr. Sale stated this date and time had been advertised for a public hearing to consider an amendment to the Northern Area Land Use and Transportation Plan. He introduced Mr. Jacobson who presented a summary of the amendment and outlined the recommended changes to the land use plan. Mr. Dan Culbreath, a resident of Olde Coach Village, reaffirmed the support of Olde Coach Village residents and certain surrounding areas for the proposed Plan as recommended for approval by the Planning Commission. Mr. Applegate expressed concerns relative to the designated Office (0) uses for property located north of Old Buckingham Road along Alverser Drive and along Huguenot Road and the compatibility of that development with the character and integrity of adjacent residential properties. Mr. Jacobson stated the properties are zoned Office (O) and projects on these sites are currently under construction. Mr. Jacobson stated neighborhood concerns regarding proposed development along Old Buckingham Road near Alverser Drive focused originally on the issue of intrusion of non-residential uses into the residential neighborhood, and staff's attention, therefore, focused very carefully on appropriate transitions between the business uses fronting on the west side of Alverser Drive and residential neighborhoods to the north and west. He stated it was generally recognized that the proposed transition must present achievable opportunities to property owners as well as addressing neighborhood concerns. On motion of Mrs. Girone, seconded by Mr. Daniel, the Board adopted the following resolution: WHEREAS, the Chesterfield County Board of Supervisors adopted the Northern Area Land Use and Transportation Plan as an element of The Plan for Chesterfield on August 13, 1986; and WHEREAS, Title 15.1, Chapter 11, Article 4 of the Code of Virginia provides for the preparation and review of a comprehensive plan for all Virginia localities and allows preparation of this Plan in parts; and WHEREAS, the Chesterfield County Board of Supervisors requested that the Chesterfield County Planning Commission review the proposed Alverser/Old Buckingham Area Plan and to determine if revisions to the Northern Area Plan were needed; and 87-847 WHEREAS, the Chesterfield County Planning Commission has considered proposed Plan alternatives and has held a public hearing on the proposed Plan revision; and WHEREAS, the Chesterfield County Planning Commission has recommended that the Chesterfield County Board of Supervisors adopt staff's recommended Plan subject to certain changes, as indicated below: Revise the Plan map to recommend medium density residential use on all parcels in Olde Coach Village (this is consistent with the present development density), and on four parcels in Tract B, and all parcels west of Tract A as indicated on Map 7. This is consistent with present use; Revise the Plan map to recommend medium-high density residential use on the remainder of Tract B and on all of Tract A. The medium-high density residential designation is consistent with densities typically found in townhouse developments, cluster housing developments and other high-quality residential alternatives. Densities on Tract A should be limited to the lower end of the range (4.01 units/acre); It should be noted that R-TH zoning requires a minimum 10 acre parcel. Tract A is 4.47 acres, while the subject part of Tract B is 6.99 acres. Zoning to allow/achieve the recommended density should be pursued through Conditional Use Planned Development and an innovative approach to infill housing should be encouraged; The Transportation Department should carefully monitor traffic on Old Buckingham Road in light of recent reconstruction activity. Actions should be proposed to discourage through traffic from using Old Buckingham Road as an alternative to Midlothian Turnpike; A four-way stop should be considered at Alverser and Old Buckingham as a means of maintaining safe driving conditions. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors adopts the recommended Alverser/Old Buckingham Area Plan as an amendment to The Plan for Chesterfield to guide future development and provision of streets and public facilities in the area. Vote: Unanimous Mrs. Girone expressed appreciation for the citizens' involve- ment concerning this matter. 13.C. TO CONSIDER AN ORDINANCE AMENDING SECTION 18-28, SECTION 20-1.18 AND SECTION 20-1.30 OF THE COUNTY CODE RELATING TO PROVISION OF PUBLIC WATER AND SEWER TO NEW DEVELOPMENT Mr. Sale stated this date and time had been advertised for a public hearing to consider an ordinance amending certain sections of the County Code relating to the provision of public water and sewer to new developments. He explained that, due to recent problems being experienced throughout areas of the County with well failures resulting from inadequate water supply, high mineral content, bacteriological contamination and/or highly aggressive water, the Board of Supervisors instructed staff to develop an amendment to the County Code which would assure homeowners of having a water supply suitable for their needs. He presented a brief overview of the proposed ordinance amendment, highlighting the recommended changes and identified potential areas of concern on this issue with the development community. He explained further that staff also considered policy formulation for the extension of public sewer 87-848 service but did not consider the lack of public sewer service to be a problem now that the County requires two septic field sites per lot in new subdivisions, and, consequently, staff is not recommending any change in County policy with respect to septic systems. Ms. Bambi Barnette, representing the Home Builders Association of Richmond, expressed appreciation for the opportunity of participating in the development of this proposal. She stated the Association generally supports the proposal but does have concerns/recommendations which it feels need to be addressed and which she outlined as follows for the Board's considera- tion: Home Builders Association of Richmond supports the one (1) acre requirement recommended by the Planning Commission as being reasonable and supportable; HBAR supports the recommendation for conducting a hydrological study, provided said study is conducted only by a certified hydrogeologist or a hydrologist; HBAR supports the recommendation that individual wells be drilled and tested prior to the issuance of building permits to assure an adequate quantity/quality of water is available and recommends that "quantity/quality" be defined; HBAR strongly urges Board to accept the 30 day extension recommended by the Planning Commission to establish both the types of hydrologic study to be conducted and its cost as well as the well construction standards; HBAR believes the well construction standards are one of the primary factors necessary for correcting many of the reported problems within the County and should be completed before adopting any other measures; HBAR feels that only 30 days may not be sufficient time to complete these tests and gather appropriate documentation; HBAR feels the effective date of proposal will detrimentally impact developers currently in the proces~ of a project already budgeted; HBAR supports the Planning Commission's recommendation to delete the requirement for installation of dry water lines; HBRA opposes the upfront payment for future water lines as being unreasonable and inequitable; She stated the development community is willing to pay its fair share and work in a partnership with the County government; however, the Association is concerned that the present approach has not considered the cost factor of this situation in that the proposal which will have a tremendous effect upon housing affordability. She stated the HBAR is of the opinion that the problems themselves which precipitated the proposed subdivision/utilities ordinance amendments and the forthcoming water extension policy have not been adequately investigated; and, consequently, it is not known to what extent the County has these problems and where these problems exist. She stated there are many unanswered questions, such as: how many complaints has the County actually received with regard to water and well problems and were they sufficient to justify an ordinance amendment and new policy; what percentage of complaints are actual water aquifer problems and what percentage are well construction problems and where are these problems occurring, etc. 87-849 She stated although it is a general consensus that both water aquifer and well construction problems exist to some degree, and may be due to well construction and, if this is the case, then the subdivision ordinance does not address this particular issue. She stated HBAR suggests that well construction standards be developed and the County has agreed to work with the development community in establishing these standards. She stated there are three major geologies in the County and because each geology is different, HBAR feels policies should not be enacted for one particular land use for the entire County. She stated land is a precious and limited resource which needs to be utilized in its most efficient capacity and, because much of what is involved is new territory for both the County and the development community, HBAR urges the Board to take the necessary time for a more thorough approach to produce an approprite ordinance that will benefit everyone. (A copy of the Home Builders Association of Richmond's full statement is filed with the papers of this Board.) Dr. Harold Matthews commended the Board and staff for recognition of the water needs of the County and moving forward on the issue. He voiced support of staff and Board's concerns that each citizen have a sufficient quality and quantity of water, the need for hydrologic studies when subdivision plans are being reviewed that require wells and drainfields, and a recommendation for the adoption of an ordinance dealing with much needed requirements for the construction of wells. He expressed concern that the staff policy recommendation for utilizing one test well and two observation wells for determining if sufficient quantities of water are available on a parcel of land would be excessively expensive and would not accomplish the purpose any better than a less expensive professional function. He stated he did not support the recommendation requiring connection to County water supply system on any lot or parcel having an area less than one acre as he felt natural resources should be utilized to the best available potential. Mr. Sale stated, as a point of clarification, Dr. Matthews had addressed two separate items in that originally there were discussions for the amendment of two ordinances, the Subdivision and Utilities Ordinances. He stated as part of that, staff prepared a policy dealing with the content of the Hydrologic Study which is not before the Board for consideration as staff felt uncomfortable with the structure of the study. He stated this particular portion of the ordinance, in conjunction with the determination of criteria for the construction of wells, is being evaluated for further consideration by the Planning Commission prior to its submission to the Board for action. Mr. Ted Baxter, owner/operator of Gentry Well Works and President of the Virginia Water/Well Association, voiced support for the establishment of criteria for the construction of wells as he felt construction problems are the primary cause of problems with the wells in the County. Mr. Graham Rollings, a resident of Hunters Ridge Subdivision, stated he has experienced serious problems with the quality of his well water and requested the Board take appropriate action to prevent any future water problem occurrences such as those currently being experienced in his community. Mr. Daniel closed the public hearing, with the understanding that it could be reopened at a later date if the matter is deferred to allow additional public input. Discussion and questions ensued regarding the recommended policy; the criteria for requiring use of public water versus use of well systems; the depth requirement for drainfield systems; State Hea~th Department requirements as they relate to sewer/water service installation; the cost of public water versus the cost of installing well and septic systems; the 87-850 Board's prerogative for denying zoning requests that do not meet the criteria set forth, the initiation of a mechanism to make "developer expense" more equitable; the development of a funding plan to finance the extension of public water and/or sewer; the County's responsibility to ensure the health, safety and welfare of County residents; required use of County water system relative to the size of parcels; required payment for dry water lines; the provisions for allowing private wells; requirements for hydrological studies to provide scientific determinations as to the quality and quantity of potable water; requirements for the installation of test wells; permitting or not permitting exemptions to the requirements; requirements to install dry sewer and/or water lines versus recommendation to install stub sewer and/or water lines; effective date of ordinance; the applicability of the proposed ordinance to R-88 Districts; definitions of "quality and quantity" of water; requirements for the construction of wells; areas of concern of the development community; etc. Mr. Dodd expressed concerns that the County cannot afford to continue to assume financial responsibility for projects such as Hunters Ridge, Glebe Point, etc., that are experiencing problems with the quality and/or quantity of their water; that the users of the water supply system should be afforded some protection against increases due to problems such as these. He stated he felt very strongly that no more subdivision developments should be permitted without connection to the County water supply system; however, with respect to individual parcels of land, the requirements are too restrictive and border on encroachment of individual freedom. Mr. Mayes concurred with Mr. Dodd's comments and added that he felt the proposal should be deferred until more information is obtained to devise an ordinance which, when approved, will suitably address the requirements for use of the County water system for subdivisions in addition to the use of wells on lots/parcels with an area of one (1) acre or larger for private individuals. Mr. Applegate expressed concern that the issue of septic tank systems/drainfields versus the use of public sewer had not been addressed during the previous discussion. Mr. Sale explained that staff also considered policy formulation for the extension of public sewer service but did not consider the lack of public sewer service to be a problem now that the County requires two septic field sites per lot in new subdivisions, and, consequently, staff is not recommending any change in current County policy with respect to septic systems. Mr. Applegate stated he did not feel the new policy had been in existence long enough to assure there would not be septic problems. Mr. Applegate stated he did not support the provision for exemption from the ordinance requirements for a lot created for the purposes of a sale or gift to member of the immediate family; expressed concerns relative to the required payment for dry water lines; the lack of discussion relative to the feasibility of a provision that the homebuilder, developer or individual member of a family, if permitted to obtain a building permit, guarantees to Chesterfield County that should the well or septic tank fail the responsibility would be borne by the developer, builder or individual who applied for the building permit; and the concept of a total utility system to guarantee the best interest of the taxpayers, etc. Mrs. Girone stated she felt the issue should be deferred for sixty (60) days in that numerous questions have been raised during the discussions that should be addressed/resolved before a decision is rendered. Mr. Daniel stated he did not believe an ordinance could be drafted that would address all the issues relating to the 87-851 quality and quantity of water for development in the County. He stated it is apparent the proposal before the Board is not suitable for action at this time. He concurred that the County cannot afford to continue to assume financial responsibility for projects such as Hunters Ridge, Glebe Point, etc., that are experiencing problems with the quality and/or quantity of their water and that the users of the water supply system should be afforded some protection against increases due to problems such as these. He stated a mechanism needs to be in place whereby the citizenry can be assured that, when they secure property which is sold on the open market, sufficient quality and quantity of water is available. When asked, Mr. Micas stated in Chesterfield County, given the documented problems and soil conditions, there is sufficient basis for a reasonable requirement of government that public water and sewer be utilized. He stated, with respect to questions raised relative to the requirements for the installation of dry lines or to escrow funds sufficient to pay for the cost of dry lines, he felt that so long as either the dry lines or the escrowed amount of funds is used for the actual benefit of the subdivision there is sufficient legal authority to impose the requirement for connection to public water and sewer systems, if the Board desires to do so. He added that this ordinance does not treat an individual who desires to subdivide his property in an unconstitutional manner so long as the parcels have an area greater than one acre. When asked, Mr. Sale stated the Planning Commission requested further data on the content of the hydrologic study as well as proposed well construction standards, which issues are not addressed in this proposal. Mr. Mayes stated he felt that the County has a responsibility and obligation to ensure that a sufficient quality and quantity of water is available to serve approved subdivision developments licensed by the County and expressed concern that farmers not be restricted from utilizing well and drainfield systems provided there are no repercussions to the County. Mr. Applegate stated he could not support the proposal before the Board for consideration as he felt it was incomplete. He stated the issues on which the Planning Commission requested additional data should have been addressed and included in the presentation prior to the submittal to the Board. Mrs. Girone stated she felt the entire proposal should be remanded to the Planning Commission for re-evaluation, with instructions that the comments/questions raised by the Home Builders Association, Dr. Matthews and Board during the discussions at the work session and meeting be addressed/re- solved. Mr. Applegate reiterated his previous concern that the issue of septic tank systems/drainfields versus the use of public sewer had not been addressed and stated the Board's instructions to staff and the Planning Commission were to assess changes in the present ordinance dealing with public water versus well systems and public sewer versus septic systems. He stated there is no documentation to indicate that the Planning Commission addressed the sewer problem and formal documentation that the lack of public sewer service is not considered to be a problem now that the County requires two septic field sites per lot in new subdivisions. Mr. Dodd stated he felt the issues relative to public sewer requirements were not properly addressed and should be remanded to the Planning Commission for re-evaluation and suggested the Board render a decision on the public water issue no later than December 9, 1987. After further discussion, it was on motion of Mr. Applegate, seconded by Mr. Dodd, resolved to remand the entire issue of water/sewer extension to the Planning Commission for 87-852 re-evaluation, with instructions that the comments/questions raised by the Home Builders Association, Dr. Matthews and Board during the discussions of the work session and meeting be addressed/resolved. Mr. Daniel 'requested s.ep~rating the issues of public water and public sewer rather than remanding the entire proposal to the Planning Commission. On motion of Mr. Applegate, seconded by Mr. Dodd, the Board amended its motion and resolved to remand the portion of the proposed ordinance relative to public sewer extension to the Planning Commission for re-evaluation and additional data; and further, the Board deferred consideration of the proposed water extension issue for thirty (30) days, provided advertisement requirements could be met and the language of the ordinance can be clarified within that timeframe. Mr. Daniel requested the motion be amended to include instruction to staff to immediately assemble the technical data brought up during the discussions. Mr. Applegate stated he did not believe the necessary information requested could be assembled within such a short timeframe. On motion of Mr. Applegate, seconded by Mr. Dodd, the Board amended its motion and resolved to remand the sewer extension portion of the proposed ordinance to the Planning Commission for re-evaluation, with the understanding that the matter will be brought back to the Board at such time as a public hearing has been conducted to obtain the necessary public input to make a recommendation for the Board's consideration. Vote: Unanimous After further discussion, it was on motion of Mr. Applegate, seconded by Mrs. Girone, resolved to defer consideration of the water extension portion of the proposed ordinance to permit staff to address the questions raised during the work session and meeting, with the understanding that public input will be permitted on the material brought back to the Board for consideration in January, 1988. Vote: Unanimous It was generally agreed the Board would recess for five minutes. Reconvening: 14. NEW BUSINESS 14.A. AWARD OF CONTRACTS 14.A.1. CONSTRUCTION FOR JAIL ADDITION On motion of Mr. Dodd, seconded by Mr. Applegate, the Board approved and authorized the County Administrator to execute the necessary documents awarding a contract to M. E. Howard Construction Company in the amount of $304,824 for construction of the Jail Addition for the Sheriff and Magistrate's Offices and appropriated $90,075 in anticipated State reimbursement revenue to bring funding for this project up to the required amount necessary to complete the project. (It is noted the original amount of State reimbursement was $76,830 and was included in the State budget; as a result of the increased construction bid, the reimbursement amount is now $90,075; the State will be petitioned to amend its original 87-853 appropriation for this project, however, if the State does not increase its reimbursement the project will be short by $14,245 and additional County funds may be need to be appropriated to complete the project.) Vote: Unanimous 14.A.2. BUILDING AND GROUNDS WAREHOUSE On motion of Mrs. Girone, seconded by Mr. Mayes, the Board approved and authorized the County Administrator to execute the necessary documents awarding a construction bid to Leadbetter Construction Company, in the amount of $224,323, for construction of a 12,000 square foot Buildings and Grounds Warehouse and appropriated an additional $39,200 from the Undesignated Capital Improvements Projects funds, which funds when added to $192,200 already budgeted brings total funds available to an amount of $231,400, providing a contingency of $7,077. Vote: Unanimous 14.A.3. ENGINEERING TESTINGS FOR NEW CONSTRUCTION Mr. Hammer stated Board approval is requested for awarding a contract for the professional engineering tests that will be required for new construction projects, as testing is required on foundation soils, concrete and steel during construction of each project. On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute the necessary documents awarding a contract to Virginia Geotechnical Services of Richmond, Virginia, for the Professional Engineering Tests required for new construction contracts, with estimated costs for these services for the new Courts Building, Fire Stations, Jail Addition and Warehouse Complex approaching approximately $35,000 and which funds are budgeted in each project for these services. Vote: Unanimous 14.B. CHANGE TO LEAF BURNING ZONE Mr. Hammer stated Board approval is requested for a change to the "No Burning" zone in the County to permit leaf burning in the "No Burning" area on agriculturally zoned parcels of 1 acre or larger. When asked, Mr. Micas stated the ordinance adopted by the Board regarding leaf burning permits the Board to revise the "No Burn" districts after posting but does not require a public hearing. Mr. Applegate stated this request was prompted by a group of citizens, along Courthouse Road between Hull Street and Providence Road, an area of the County designated as "No Burning", who asked to be permitted to burn leaves on their property and the request was to be confined to this particular vicinity - not the entire "No Burn" zone. Mr. Daniel stated, after an extensive public hearing, the Board adopted an ordinance which outlined specific criteria for permitting burning and no burning within the County and amendment to the "No Burning" zones will result in complaints from adjoining residential property owners as the direction of the smoke cannot be confined/contained, will make Police enforcement of the leaf burning ordinance virtually impossible because officers will not be able to determine who may and may not burn leaves and will destroy the integrity of the original ordinance. 87-854 Mrs. Girone stated, if the Board were to consider amending the ordinance, she felt a public hearing should be held. On motion of Mr. Applegate, seconded by Mr. Mayes, the Board approved a change to the leaf burning zone along Courthouse Road between Hull Street and Providence Road to permit leaf burning in the "No Burning" zone on agriculturally zoned parcels of one (1) acre or larger. Ayes: Nays: Mr. Mayes and Mr. Applegate. Mr. Daniel, Mr. Dodd and Mrs. Girone. Mr. Applegate requested that staff notify Mrs. Thompson of the denial of the request. 14.C. GRANT AWARDS 14.C.1. DEPARTMENT OF REHABILITATIVE SERVICES GRANT AWARD On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approved and authorized the County Administrator to accept a grant from the State Department of Rehabilitative Services (D.R.S.), in the amount of $32,600, for the Chesterfield Vocational Services (C.V.S.) to convert the furniture refinishing operation in the sheltered workshop into a separate supported employment component and authorized the appropriation of said funds for receipts and expenditures to the appropriate accounts; and further, the Board approved and authorized the County Administrator to hire one (1) new full time Principal Production Training Specialist position for Chesterfield Vocational Services (C.V.S.) for a supervisory position to oversee the operation. (It is noted the program objective, actual program costs and program revenues should be evaluated at the year end for actual performance and potential costs to the County.) Vote: Unanimous 14.C.2. ACCEPT GRANT AND DONATIONS TO CONSTRUCT OUTDOOR CHALLENGE COURSE On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approved and authorized the County Administrator to accept a grant in the amount of $1,500 from the State Department of Corrections and contributions in the amount of $8,500 from local donors, to the Office on Youth for the construction and operation of an Outdoor Challenge Course in Chesterfield County; and authorized the appropriation of said funds, totalling $10,000, for receipts and expenditures to the appropriate accounts. (It is noted this project will not require County General Funds and annual costs for course inspection, maintenance and instructor remuneration, estimated to be approximately $2,000 per year, will be offset by user charges of $60 per group.) Vote: Unanimous 14.D. CONSENT ITEMS 14.D.1. PORTABLE BLEACHERS AND SCOREBOARDS AT GATES, GORDON AND SWIFT CREEK ELEMENTARY SCHOOLS On motion of Mr. Applegate, seconded by Mr. Mayes, the Board appropriated $3,000 each from the Clover Hill, Dale and Midlothian Districts Three Cent Road Funds, for a total of $9,000, for the provision of portable bleachers and scoreboards at Gates, Gordon and Swift Creek Elementary Schools. Vote: Unanimous 87-855 14.D.2. PLAYGROUND EQUIPMENT AT CLOVER HILL ELEMENTARY SCHOOl. On motion of Mr. Applegate, seconded by Mr. Mayes, the Board appropriated $1,500 from the Clover Hill District Three Cent Road Funds for the purchase of playground equipment for Clover Hill Elementary School. (It is noted the School Maintenance and Parks and Recreation Departments will provide the labor and equipment for the installation of the play equipment and the surfacing beneath the equipment.) Vote: Unanimous It was noted the Clover Hill Elementary PTA raised funds to more than match the County contributions to the project which will have a total cost of over $6,500. 14.D.3. REQUESTS FOR BINGO/RAFFLE PERMITS On motion of Mr. Applegate, seconded by Mr. Mayes, the Board approved bingo/raffle permits for the following organizations for the calendar year 1988: ORGANIZATION Mid Cities Civic Association, Inc. Bensley-Bermuda Volunteer Rescue Squad South Richmond Rotary Club Crestwood PTA A1 Bartraw, Jr., Chapter 50, DAV, Inc. The American Legion Midlothian Post 186, Inc. Thomas Dale Music Booster Club Vote: Unanimous TYPE Bingo & Raffle Bingo Raffle Raffle Bingo Bingo Bingo & Raffle 14.D.4. STATE ROAD ACCEPTANCE This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Austin Road, Austin Court, Whitley Street and Whitley Court in Prestwould Farms, Sections J and K, Bermuda District. Upon consideration whereof, and on motion of Mr. Applegate, seconded by Mr. Mayes, it is resolved that Austin Road, Austin Court, Whitley Street and Whitley Court in Prestwould Farms, Sections J and K, Bermuda District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Transportation, be and it hereby is requested to take into the Secondary System, Austin Road, beginning at the southwestern end of existing Austin Road, State Route 2413, and running southerly 0.09 mile to the intersection with Austin Court, then continuing southerly 0.06 mile to the intersection with Whitley Street, then continuing southerly 0.09 mile to end in a temporary turnaround; Austin Court, beginning at the intersection with Austin Road and running easterly 0.05 mile to end in a cul-de-sac; Whitley Street, beginning at the intersection with Austin Road and running westerly 0.01 mile to end in a dead end. Again, Whitley Street, beginning at the intersection with Austin Road and running easterly 0.08 mile to the intersection with Whitely Court, then continuing easterly 0.16 mile to end in a cul-de-sac; and Whitely Court, beginning at the intersection 87-856 with Whitely Street and running southerly 0.06 mile to end in a cul-de-sac. This request is inclusive of the adjacent slope, sight distance and designated Virginia Department of Transportation drainage easements. These roads serve 57 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Transportation a 50' right-of-way for all of these roads. These sections of Prestwould Farms are recorded as follows: Section J. Section K. Plat Book 38, Pages 52 & 53, April 10, 1981. Plat Book 44, Page 60, November 18, 1983. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Hasty Lane in 360 Commercial Park, Section A, Clover Hill District. Upon consideration whereof, and on motion of Mr. Applegate, seconded by Mr. Mayes, it is resolved that Hasty Lane in 360 Commercial Park, Section A, Clover Hill District, be and it hereby is established as a public road. And be it further resolved, that the Virginia Department of Transportation, be and it hereby is requested to take into the Secondary System, Hasty Lane, beginning at the intersection with existing Speeks Drive, State Route 3036, and going southwesterly 0.20 mile to the intersection with existing Cedar Oak Road, State Route 2742. This request is inclusive of distance and designated Transportation drainage easements. the adjacent slope, sight Virginia Department of This road serves the adjacent commercial property. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Transportation a 60' right-of-way for this road. This section of 360 Commercial Park is recorded as follows: Section A. Plat Book 28, Page 99, June 10, 1977. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Sunfield Drive, Walnut Hollow Court, Parrish Branch Road, Deep Hollow Court and Ansbauch Drive in Bailey Ridge Estates, Section A, Matoaca District. Upon consideration whereof, and on motion of Mr. Applegate, seconded by Mr. Mayes, it is resolved that Sunfield Drive, Walnut Hollow Court, Parrish Branch Road, Deep Hollow Court and Ansbauch Drive in Bailey Ridge Estates, Section A, Matoaca District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Transportation, be and it hereby is requested to take into the Secondary System, Sunfield Drive, beginning at existing Sunfield Drive, State Route 2036, Clifton Farms, Section 4, and going northwesterly 0.10 mile to the intersection with Walnut Hollow Court, then continuing northwesterly 0.06 mile to the intersection with Parrish Branch Road, then continuing northwesterly 0.10 mile to the intersection with 87-857 Parrish Branch Road, and then continuing northwesterly 0.05 mile to end in a cul-de-sac; Walnut Hollow Court, beginning at the intersection with Sunfield Drive and going easterly 0.03 mile to end in a cul-de-sac; Parrish Branch Road, beginning at the intersection with Sunfield Drive and going northeasterly 0.07 mile to the intersection with Deep Hollow Court, then going northwesterly 0.06 mile to the intersection with Ansbauch Drive, and then going southwesterly 0.05 mile to the intersection with Sunfield Drive; Deep Hollow Court, beginning at the intersection with Parrish Branch Road and going easterly 0.05 mile to end in a cul-de-sac; and Ansbauch Drive, beginning at the intersection with Parrish Branch Road and going northerly 0.03 mile to tie into existing Ansbauch Drive, Frederick Farms. This request is inclusive of distance and designated Transportation drainage easements. the adjacent slope, sight Virginia Department of These roads serve 55 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Transportation a 50' right-of-way for all of these roads. This section of Bailey Ridge Estates is recorded as follows: Section A. Plat Book 50, Page 55, August 22, 1985. Vote: Unanimous 14.E. COMMUNITY DEVELOPMENT ITEMS 14.E.1. RESOLUTION CONFIRMING PROCEEDINGS OF INDUSTRIAL DEVELOPMENT AUTHORITY On motion of Mr. Dodd, seconded by Mr. Mayes, the Board adopted the following resolution: WHEREAS, the Industrial Development Authority of the County of Chesterfield (the Authority), has considered the application of a corporation to be formed as a joint venture of Nissho Iwai American Corporation, Fuji Latex Co., Ltd. and Nissho Iwai Corporation (collectively, the Company) for the issuance of the Authority's industrial development revenue bonds in an amount not to exceed $9,500,000 (the Bonds) to assist in the financing of the Company's acquisition, construction and equipping of a facility for the manufacture of latex prophylactics (the Project) to be located in Chesterfield County, Virginia, and has held a public hearing thereon on November 10, 1987; and WHEREAS, the Authority has requested the Board of Supervisors (the Board) of Chesterfield County, Virginia (the County), to approve the issuance of the Bonds to comply with Section 147 (f) of the Internal Revenue Code of 1986, as amended (the Code) and to apply to the Allocation Administrator to request an allocation not to exceed $9,500,000 of the State Reserve to the Bonds, pursuant to Sections 15.1-1399.10 through 15.1-1399.17 of the Code of Virginia of 1950, as amended, and any regulations promulgated pursuant thereto (the Act), to comply with Section 146 of the Code; WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to terms to be agreed upon, a record of the public hearing and a "fiscal impact statement" with respect to the Project have been filed with the Board; BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY: 1. The Board hereby approves the issuance of the Bonds by the Industrial Development Authority of the County of 87-858 Chesterfield for the benefit of the Company, to the extent required by Section 147(f) of the Code, to permit the Authority to assist in the financing of the Project. 2. The Board hereby agrees to apply to the Allocation Administrator to request an allocation not to exceed $9,500,000 of the State Reserve to the Bonds, pursuant to the Act, and directs the County Administrator to prepare and file an application therefore as promptly as practicable. 3. Approval of the issuance of the Bonds, as required by Section 147 (f) of the Code, does not constitute an endorsement of the Bonds or the creditworthiness of the Company, but, as required by Section 15.1-1380 of the Code of Virginia of 1950, as amended, the Bonds shall provide that neither the County nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and neither the faith or credit nor the taxing power of the Commonwealth, the County nor the Authority shall be pledged thereto. 4. This resolution shall take effect immediately upon its adoption. Vote: Unanimous 14.E.2. SET DATE FOR PUBLIC HEARING TO CONSIDER CONVEYANCE OF LAND AT AIRPORT INDUSTRIAL PARK TO STI NATIONAL INSTI- TUTE OF TECHNOLOGY, NORWAY AND AUTHORIZE CONTINGENT SALES CONTRACT EXECUTION On motion of Mr. Applegate, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute a real estate sales contract with STI National Institute of Technology, Norway for the purchase of approximately fifteen (15) acres in the Airport Industrial Park, located along Whitepine Road approximately 1,060 feet from its intersection with Reycan Road and adjacent to Western Reserve Plastics and Vivian E. and Pauline G. Pace; and set the date of December 9, 1987, at 9:00 a.m., for a public hearing to consider said conveyance. Vote: Unanimous 14.E.3. STREET LIGHT INSTALLATION COST APPROVAL On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved the street light installation cost for a light to be located at the end of Shadycrest Lane, which cost is estimated to be approximately $1,474.00 and expended from the Midlothian District Street Light Fund, but further that staff contact the Virginia Department of Transportation to seek assistance with said cost as this was required fud to the Powhite construction. Vote: Unanimous 14.E.4. STREET LIGHT REQUESTS On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approved the installation of street lights at the following locations, with funds to be expended from the appropriate District Street Light Fund as indicated: Behind the Chester Library in the Park Area District); (Bermuda Between 6517 and 6513 Wentworth Street (Bermuda District); Intersection of River Road and Williams Street (Matoaca District); 87-859 Intersection of Happy Hill (Matoaca District); Road and Fielding Drive 5. Intersection of Loganwood Drive and Fielding Drive (Matoaca District); Intersection of Fielding (Matoaca District); Drive and Ledgewood Drive 7. Intersection of Loganwood Drive (Matoaca District); and Ledgewood Drive Intersection of Fielding Drive and Trahern Drive (Matoaca District); 9. Intersection of Loganwood Drive and Trahern Drive (Matoaca ~ District); and 10. Intersection of Prairiewood Drive and Loganwood Drive. Vote: Unanimous 14.E.5. AWARDING OF CONTRACT FOR COMPLETION OF ROAD CONSTRUC- TION FOR SUNBURY II SUBDIVISION On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approved and appropriated $21,900 from the developers' contribution for the completion of road construction for Sunbury II Subdivision for State Acceptance ($20,000 to Prince Paving Co., Inc. for contractual services and $1,900 for minor clean up to be performed by the County Environmental Engineering Department) and authorized the County Administrator to execute the necessarF documents awarding a contract to Prince Paving Co., Inc, in the amount of $20,000, for completion of said road construction. Vote: Unanimous 14.E.6. STORM WATER MANAGEMENT SYSTEM AGREEMENT FOR SILVER CON- VENIENCE CENTER On motion of Mr. Daniel, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute a Storm Water Management System Agreement with the developer of the Silver Convenience Center. It is noted the County's only involvement is to assure that the Maintenance Agreement is adhered to by the owner. (A copy of said Storm Water Management System Agreement is filed with the papers of this Board.) Vote: Unanimous 14.E.7. SET DATE FOR PUBLIC HEARING FOR ZONING HEIGHT AMENDMENT On motion of Mr. Dodd, seconded by Mr. Mayes, the Board set the date of January 13, 1988, at 7:00 p.m., for a public hearing to consider an amendment to the County Zoning Ordinance relating to the height of fences and walls. Vote: Unanimous 14.E.8. INITIATE AMENDMENT TO HOURS OF OPERATION FOR WINTERPOCK RECREATION CENTER, INC. On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approved initiation of an amendment to the hours of operation for the Winterpock Recreation Center, Inc., which amendment will require public hearings before the Planning Commission and the Board of Supervisors. Vote: Unanimous 87-860 14.E.9. NISSHO IWAI/FUJI LATEX - REQUEST FOR INDUSTRIAL ACCESS FUNDING On motion of the Board, the following resolution was adopted: WHEREAS, Nissho Iwai/Fuji Latex will complete and occupy a new 83,000 square foot manufacturing plant on Ruffin Mill Road (Route 746) by June of 1988; and WHEREAS, the plant vehicles per day; and will generate approximately 500 WHEREAS, approximately 110 people are expected to be employed at the plant; and WHEREAS, the capital outlay for the plant is approximately $7.2 million. NOW, THEREFORE, BE IT RESOLVED, that the Board requests the Virginia Department of Transportation to approve industrial access funds for the construction of a new access road from Ruffin Mill Road to the proposed Nissho Iwai/Fuji Latex plant entrance. BE IT FURTHER RESOLVED, that the Board guarantees that the right-of-way and adjustment of utilities will be provided by donation or from funds other than industrial access funds. Vote: Unanimous 14.E.10. NEEDS ASSESSMENT - COUNTY GOVERNMENT COMPLEX On motion of Mr. Applegate, seconded by Mr. Daniel, the Board approved and authorized the County Administrator to execute the necessary documents to enter into a contract with Glave, Newman, Anderson Architects, in association with Ralph Higgins and Associates and Wilbur Smith and Associates, for professional services to conduct a comprehensive needs assessment of the County Government Center Complex, in an amount not to exceed $50,000, which amount was previously appropriated in the 1987-88 budget for said study. Vote: Unanimous 14.F. UTILITIES DEPARTMENT ITEMS 14.F.1. FUNDING FOR WATER LINE EXTENSIONS Mr. Sale stated at the Board Meeting on September 23, 1987, the Utilities Department was authorized to design the water line for ten (10) projects, which projects are indicated below in the order of priority according to severity and approximated expenditure to complete: Fiscal Year 1987-88 Hunters Ridge Area Glebe Point Stroud Lane Columbia Park Arsenal Hills Design on Remaining 5 projects Total $ 966,000 125,000 33,000 24,000 36,000 176,100 $1,360,100 Fiscal Year 1988-89 Otterdale Park - Beckinham Musket Drive Courthouse Road Plantation Estates, Partial Total $ 362,000 132,000 195,000 311,000 "$1','000,000 87-861 Fiscal Year 1989-90 Plantation Estates, Remaining Bellona Arsenal Misc. Total $ 363,000 398,000 239,000 $1,000,000 He stated, since $300,000 has been allocated for design, the remaining $1,060,100 needed to fund the 1987-88 projects needs to be transferred from various water projects and Board approval to include the projects identified for Fiscal Year 1987-88 in the Capital Improvement Program and transfer $1,060,100 from various projects to fund the FY 87-88 projects listed. He stated future water extension requests will be processed based on 70% of the residents agreeing to connect and as funds become available in the Capital Improvement Budget. After a brief discussion, it was on motion of Mr. Dodd, seconded by Mr. Mayes, resolved to amend the Utilities Capital Improvement Program to include the projects identified for Fiscal Year 1987-88 and transferred $1,060,100 from various water projects to fund these projects as indicated below: Fiscal Year 1987-88 Hunters Ridge Area Glebe Point Stroud Lane Columbia Park Arsenal Hills Design on Remaining 5 projects Total $ 966,000 125,000 33,000 24,000 36,000 176,100 $1,360,100 (It is noted $300,000 has been previously allocated for the design of these projects which brings the total project cost to approximately $1,360,100.) And further, the Board approved an amendment to the Capital Improvement Program to include the following water extension projects identified for Fiscal Years 1988-89 and 1989-90, with the understanding that future water extension requests will be processed based on 70% of the residents agreeing to connect to public facilities and as the funds become available in the Utilities Capital Improvement Budget: Fiscal Year 1988-89 Otterdale Park - Beckinham Musket Drive Courthouse Road Plantation Estates, Partial Total $ 362,000 132,000 195,000 311,000 $1,000,000 Fiscal Year 1989-90 Plantation Estates, Remaining Bellona Arsenal Misc. Total $ 363,000 398,000 239,000 $1,000,'000 Vote: Unanimous Mr. Dodd stated, although he supported this request, he felt there should be a mechanism provided whereby smaller emergency type projects, if such situations were to arise, would not be precluded from funding consideration. 87-862 14.F.2. CONSENT ITEMS 14.F.2.a. AGREEMENT WITH VDOT FOR SALEM CHURCH ROAD AND HUNT- INGTON CREEK DRIVE On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approved and authorized the County Administrator to execute an agreement, subject to approval of the County Attorney, with the Virginia Department of Transportation for the relocation of water lines at the intersection of Salem Church Road and Huntington Creek Drive between Sara Kay Drive and Kingsland Road; and further, the transferred $70,000 from Miscellaneous Highway Projects, 5H-5835-400E, and $26,850 from Contingency, 5H-5835-700R, for a total of $96,850 to 5H-5835-789R. Vote: Unanimous 14.F.2.b. CONTRACT FOR BAILEY BRIDGE ROAD WATER LINE On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approved and authorized the County Administrator to execute the necessary documents awarding Contract W87-23C, for the construction of a water line from Claypoint Road southwest along Bailey Bridge Road, to the lowest bidder, Richard L. Crowder Construction, Inc., in the amount of $218,827.00; and transferred funds in the amount of $243,000.00 from the gas storage facility at the Falling Creek Wastewater Treatment Plant 5P-5835-669R to this project, 5P-5835-597R. Vote: Unanimous 14.F.2.c. ACCEPTANCE OF DEED OF DEDICATION ALONG WALMSLEY BOULEVARD FROM CROSS POINTE ASSOCIATES On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approved and authorized the County Administrator to execute the necessary deed of dedication accepting, on behalf of the County, the conveyance of a variable width strip of land along Walmsley Boulevard from Cross Pointe Associates, a North Carolina General Partnership. (A copy of the plat is filed with the papers of this Board.) Vote: Unanimous 14.F.2.d. ACCEPTANCE OF DEED OF DEDICATION ALONG COURTHOUSE ROAD FROM MR. AND MRS. FRANK L. HEREFORD On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approved and authorized the County Administrator to execute the necessary deed of dedication accepting, on behalf of the County, the conveyance of a 30' strip of land along Courthouse Road from Mr. Frank L. Hereford and Mrs. Beverly W. Hereford. (A copy of the plat is filed with the papers of this Board.) Vote: Unanimous 14.F.2.e. CONVEYANCE OF EASEMENT TO C&P TELEPHONE COMPANY FOR AIRPORT INDUSTRIAL PARK On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approved and authorized the Chairman of the Board and the County Administrator to execute an easement agreement with C&P Telephone Company to install buried cable for a service line for the Industrial Park. (A copy of the plat is filed with the papers of this Board.) Vote: Unanimous 87-863 14.F.2.f. QUiT CLAIM DEED ALONG BEACH ROAD On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approved and authorized the Chairman of the Board and the County Administrator to execute a Quitclaim Deed to vacate a variable width easement for a 4 inch water line along Beach Road previously dedicated to the County. (A copy of the plat is filed with the papers of this Board.) Vote: Unanimous 14.F.4. SET DATE FOR PUBLIC HEARING TO CONSIDER AN ORDINANCE TO ESTABLISH A SPECIAL TAX OR ASSESSMENT SEWER DISTRICT On motion of Mr. Dodd, seconded by Mr. Mayes, the Board set the date of January 27, 1988, at 9:00 a.m., for a public hearing to consider an ordinance to establish a special tax or assessment sewer district in the Ruffin Mill Road area. Vote: Unanimous 14.F.5. AUTHORIZATION TO PROCEED WITH DESIGN AND CONSTRUCTION OF A SEWER SYSTEM FOR THE RUFFIN MILL ROAD AREA AND A DETERMINATION THAT AN EMERGENCY EXISTS IN ORDER TO PROCURE THE DESIGN AND CONSTRUCTION SERVICES WITHOUT USING COMPETITIVE NEGOTIATION AND SEALED BIDDING PRO- CEDURES On motion of Mr. Dodd, seconded by Mr. Mayes, the Board determined that an emergency exists regarding the completion of wastewater facilities by September 1, 1988, in the Ruffin Mill Road area in order to attract industry into the County and waived the competitive negotiation and sealed bidding procedures in order to expedite the project (Nissho Iwai American Corp./Fuji-Latex Plant). And further, the Board approved and authorized the County Administrator and the Utilities Department to take the necessary steps to proceed with the design and construction of a sewer system for the Ruffin Mill Road area to facilitate/serve approximately 650 acres at a preliminary estimated cost of $1.6 million to be financed by a tax assessment district. Vote: Unanimous 14.F.3. REPORTS Mr. Sale presented the Board with a report on the developer water and sewer contracts executed by the County Administrator. 14.G. REPORTS Mr. Ramsey presented the Board with a status report on the General Fund Contingency Account, General Fund Balance, Road Reserve Funds, District Road and Street Light Funds, Lease Purchases, School Literary Loans and the School Board Agenda. Mr. Ramsey noted the General Fund Balance report now reflected the audited fund balance as of June 30, 1987. Mr. Ramsey stated the Virginia Department of Transportation has formally notified the County of the acceptance of the following roads into/abandonment from the State Secondary System: ADDITION WOODS EDGE - SECTION 4 Route 3372 (Willowynde Court) - From Route 3371 to a south cul-de-sac LENGTH 0.10 Mi. OAK HILL ESTATES Route 1364 (Oak River Drive) - From Route 602 to a south cul-de-sac 0.23 Mi. 87-864 ABANDONMENT Route 1563 (Easy Street) - From Route 1562 to 0.04 mile north of Route 1562 LENGTH 0.04 Mi. 15. ADJOURNMENT On motion of Mr. Applegate, seconded by Mrs. Girone, the Board adjourned at 10:30 p.m. (EST) until 9:00 a.m. (EST) on November 25, 1987. Vote: Unanimous Chairman 87-865