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2012-03-28 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~av Meeting Date: March 28, 2012 Item Number: 2.A. Subiect: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Attachments: ^ Yes Title: Assistant County Administrator ^ No # 00001 J County Administrator's Top 40's List I. Critical Proiects/Activities 1. Airport Entrance Improvements 2. ARWA Reservoir Project 3. Community Risk Analysis/Emergency Service Coverage 4. Countywide Comprehensive Plan/Public Facilities Plan 5. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 6. GRTC Service 7. Irrigation Policies/Demand Management for Water Use 8. Jefferson Davis Streetscape Project - (next phase) 9. Recycling Committee Recommendations 10. Private Sewer Treatment Facility 11. Sports Quest 12. Total Maximum Daily Load (TMDL) Presentation to Board 13. Utilities Policies and Managed Growth II. On~oin~ Proiects/Activities 1. 2011 Legislative Program -adopted 11/30/2011 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases -Phase II started 3/2012 8. Citizen Budget Advisory Committee 9. Efficiency Studies -Countywide 10. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department 11. Financial/Budget Issues 12. Five Story/Three Story Building Renovations 13. Fort Lee Expansion 14. Joint Meetings of Board of Supervisors/School Board 15. Magnolia Green CDA 16. RMA Work Group 17. RRPDC -Large Jurisdiction Committee 18. RRPDC -Transportation Strategies Work Group (work on hold) 19. Sports Tourism Plan Implementation ~~~~~iZ 1 Updated 3/16/2012 County Administrator's Top 40's List III. 2 20. UASI (Regional) Completed Proiects/Activities 1. Board's Appointments Process - 8/2008 2. Bow Hunting Restrictions - 2/24/2010 3. Business Climate Survey - 7/2008 4. Business Climate Survey - 4/2010 5. Business Fee Holiday (Extension) - 9/2010 6. CBLAB Discussions -12/2009 7. Census 2010/Redistricting - 6/2011 8. Chesterfield Avenue Enhancements Phase 1 - 5/2011 9. Citizen GIS - S/2010 10. Citizen Satisfaction Survey -12/2008 11. Citizen Satisfaction Survey -12/2010 12. COPS Grants 13. DCR Erosion & Sediment Control Program - 3/11/11 14. Eastern Midlothian Re-development - Stonebridge (Phase 1) -Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 15. Efficiency Studies -Fire Department and Fleet Management - 6/2008 16. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 17. Electronic Message Centers - 9/2011 18. Electronic Signs -1/2010 19. Board's Emergency Notification Process 20. Employee Health Benefits -Contract Rebid - 8/2011 21. Financial/Budget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 22. 457 Deferred Comp Plan (Approved) 23. Hydrilla Issue 24. Hosting of Hopewell Website 25. Impact Fees for Roads - 9/2008 26. In Focus Implementation - Phase I - 8/2008 27. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 28. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 29. Jefferson Davis Streetscape Project - S/2010 30. Leadership Exchange Visits with City of Richmond 31. 2011 Legislative Program - 3/2011 32. Low Impact Development Standards 33. Mass Grading Ordinance (canceled) 00003 34. Meadowdale Library -11/2008 Updated 3/16/2012 ~- County Administrator's Top 40's List 35. Meadowville Interchange -Ribbon Cutting 12/15/2011 36. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 37. Minor League Baseball (new team) - 2/2010 38. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 39. Planning Fee Structure (General Increases) - 6/2009 40. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 41. Planning Fees (Holiday for Commercial Projects) - 8/2009 42. Police Chase Policy (Regional) - S/2010 43. Postal Zip Codes -Changes approved 4/2011, LISPS date of implementation 6/2011 44. Potential Legislation -Impact Fees/Cash Proffers -1/2009 45. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 46. Property Maintenance -Rental Inspection Program 47. Public Safety Pay Plans Implemented (Phase I) - 9/2008 48. Redistricting 2011 Calendar/Process Report 49. Regional Workforce Investment Initiative 50. Results of Operations -11/19/2010 and 11/2011 51. Sign Ordinance 52. Southwest Corridor Water Line - Phase I - 7/2008 53. Sports Tourism Plan -1/2010 54. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 55. Streetlight Policy -12/1/10 56. Ukrops Kicker Complex -soccer fields -Opened 8/2009 57. Upper Swift Creek Plan (Adopted) - 6/2008 58. Upper Swift Creek Water Quality Ordinances 59. VDOT Subdivision Street Acceptance Requirements - 7/2009 60. VRS Benefits for New Employees - 7/2010 61. Walk Through Building Permit Process -10/2009 62. Water Issues/Restrictions 63. Website Redesign - 6/2009 64. Wind Energy Systems - 3/10/2010 65. Wireless Internet Access in County Facilities - 9/2008 66. Watkins Centre 67. Woolridge Road Reservoir Crossing Project - S/2010 68. Ukrops Kicker Comples/GRAP Swimming Pool -Stratton Property -Pool opening March, 2012 000004 3 Updated 3/16/2012 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 28, 2012 Item Number: 5.A. Subject: Recognizing the Week of April 22-28, 2012, as "Administrative Professionals Week" and April 25, 2012, as "Administrative Professionals Day" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: The attached resolution is to recognize the vital contributions of county administrative professionals and to proclaim the week of April 22-28, 2012, as "Administrative Professionals Week" and April 25, 2012, as "Administrative Professionals Day" throughout Chesterfield County. Representatives from the Tri-Cities and Old Dominion Chapters of the International Association of Administrative Professionals (IAAP) will be present to receive resolutions. Preparers Janice Blakley Title: Clerk to the Board Attachments: ^ yes ~ No # 000005 RECOGNIZING APRIL 22-28, 2012, AS "ADMINISTRATIVE PROFESSIONALS WEEK" WHEREAS, administrative professionals play an essential role in coordinating the office operations of businesses, government, educational institutions, and other organizations; and WHEREAS, the work of administrative professionals today requires advanced knowledge and expertise in communications, computer software, office technology, project management, organization, customer service and other vital office management responsibilities; and WHEREAS, "Administrative Professionals Week" is observed annually in workplaces around the world to recognize the important contributions of administrative support staff and is sponsored by the International Association of Administrative Professionals; and WHEREAS, the theme of "Administrative Professionals Week 2012" is "Admins, the pulse of the office," reflecting the fact that the lifeblood of modern business flows through and depends on highly skilled administrative professionals. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of March 2012, publicly recognizes the week of April 22-28, 2012, as "Administrative Professionals Week," and Wednesday, April 25th as "Administrative Professionals Day" in Chesterfield County, saluting the valuable contributions of administrative professionals in the workplace and calling on all employers to support continued training and development for administrative staff, recognizing that a well-trained workforce is essential for success in today's business world. ~~~~~~ 4 S II ~I . ~.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 28, 2012 Item Number: 5.8. Subiect: Resolution Recognizing the Late Danny Lee Parnell for His Service to Chesterfield County County Administrator's Comments: County Administrator: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Danny Lee Parnell for 37 years and 2 months of dedicated service to the Chesterfield County Utilities Department's Construction Section before his unexpected passing on March 6, 2012. Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ^ Yes ~ No 000©0'i' RECOGNIZING MR. DANNY LEE PARNELL FOR HIS SERVICE TO CHESTERFIELD COUNTY WHEREAS, Mr. Danny Lee Parnell served the citizens of Chesterfield County faithfully for 37 years and 2 months until his passing on March 6, 2012; and WHEREAS, in his earlier years from January 25, 1971 until January 16, 1973, Mr. Parnell served his country in the United States Army and was stationed in Germany until he was honorably discharged in 1973, attaining the rank of Corporal; and WHEREAS, on January 6, 1975, Mr. Parnell began his public service with Chesterfield County as a Utility Construction Inspector I for the Utilities Department in the Construction Inspection Section; and was promoted twice within the span of one year, receiving the first promotion on February 1, 1978, to Utility Construction Inspector II and then again on January 1, 1979, to Utility Construction Inspector III; and WHEREAS, Mr. Parnell was responsible for the field inspections of water and wastewater improvements within new residential subdivisions and commercial and industrial developments to ensure that all work was installed in strict accordance with local, state and federal requirements; and inspecting a wide variety of water and wastewater infrastructure projects ranging from pumping stations to small and large utility lines; and through his superior knowledge of the department's many processes and procedures, provided effective communication skills to successfully resolve difficult issues affecting the community and individual citizens utilizing his extraordinary patience and compassion; and WHEREAS, Mr. Parnell possessed considerable knowledge, skills and abilities in the construction principles and practices for utility systems and was proficient in the use of engineering and surveying equipment, and applied sound judgment and problem-solving techniques to resolve construction issues; and WHEREAS, during his career, Mr. Parnell achieved inspection certifications from the Virginia Department of Highways and Transportation and the Virginia Division of Soil and Water Conservation; and was an active member of the American Water Works Association and the American Public Works Association; and WHEREAS, Mr. Parnell became a Principal Utilities Inspector in 1983 and held that title until his position was reclassified to Construction Inspection Supervisor on May 17, 1997; and for the past 20 years, Mr. Parnell supervised the Utilities Construction Inspection staff responsible for water and wastewater inspections related to new development projects, road projects and capital improvement projects; and ~~~~~$ WHEREAS, Mr. Parnell was very humble, which was strengthened by his dedication to the job, willingness to put in the time, personal resolve to do the right thing, ability to get the job done, meticulous attention to detail, and presence of mind; and his actions as the center spoke of the Utilities Construction Inspection Section provided the cohesive leadership for his highly respected and efficient team of inspectors; and WHEREAS, Mr. Parnell faithfully served on the Chesterfield County Utilities Department Product and Design Review Committee since 2006, providing his expertise in the evaluation of new designs, construction methods and materials for use in the expansion of the department's water and wastewater systems; and WHEREAS, Mr. Parnell was selected twice as the Utilities Department Employee of the Year; and WHEREAS, Mr. Parnell was the creator, chief writer, photographer and editor of the Utilities Department "Tripod Times" newsletter, and demonstrated his creativity and adaptability in the 141 monthly editions that he published since June of 2000, devoting countless hours seeking out stories, highlighting special events, employee marriages, birth announcements, graduations, hobbies, special collections, pets and vacations, truly setting the standard of what it means to be a dedicated Utilities employee who took pride in his job and the department; and WHEREAS, Mr. Parnell was admired by his peers and coworkers and was highly respected by the contractors, engineers and developers he worked with on a daily basis where he reflected his gentleness and his caring traits, while being decisive and fair when dealing with complicated matters of construction; and throughout his career with Chesterfield County, he displayed dependability, aptitude, good character, and the ability to inspect water and wastewater installations with efficiency and creditability, and a sustained dedication to providing excellent customer service to the citizens of Chesterfield County; and WHEREAS, Mr. Parnell was a friend, leader and mentor to his staff and other co-workers and achieved those qualities through his many activities outside the workplace, serving the community as a football coach for many years with the Salem Church Athletic Association, as a member of the Salem Church Athletic Association Board, coaching baseball in the Chesterfield Little League Association and teaching Sunday School at Centralia Presbyterian Church for 28 years, where he was a life-long member; and NOW, THEREFORE, BE IT RESOLVED that Board of Supervisors, this 28th day of recognizes the outstanding contributions c and extends on behalf of its members Chesterfield County, appreciation for 37 exceptional service to the county. the Chesterfield County March 2012, publicly ~f Mr. Danny Lee Parnell and the citizens of years and 2 months of ~~od~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~x~ Meeting Date: March 28, 2012 Item Number: s.A. Subject: Work Session on County Administrator's Proposed FY2013-FY2014 Budget, the Proposed FY2013 Community Development Block Grant and HOME Investment Partnership Annual Plan, the Proposed FY2013-FY2017 Capital Improvement Program, and the Utility Ordinance Changes County Administrator's Comments: County Administrator: Board Action Request Hold a final work session on the County Administrator's Proposed FY2013-FY2014 Budget, the Proposed FY2013 Community Development Block Grant and HOME Investment Partnership Annual Plan, and the Proposed FY2013-FY2017 Capital Improvement Program as well as the Utilities Department ordinance changes. Summary of Information: This time has been scheduled for a final work session on the proposed budget as well as the Utilities Department ordinance changes. Staff will review proposed revisions to the plans at the work session. All Board approved revisions will be incorporated into the appropriations resolution and approved as part of adoption of the budget. Staff plans to provide the Board with information to be presented at the work session prior to the Board meeting. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No # 000010 Departmental Revenues ~~G~~~ Debt Service Access Transportation Contingency Parks and Recreation tNenncusi Transfer to Capital Protects 5722,142,900 -S71,500 S150,000 -$150,000 ST5,000 -575,000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 AGENDA 1T~9 Meeting Date: March 28, 2012 Item Number: 8.A.1. Subject: Ordinance Amendments Relating to Department of Utilities Fee Changes County Administrator's Comments: County Administrator: Adopt Attached Amendments to Section 18-22 and 18-27 of the County Code Relating to Department of Utilities fee changes. Summary of Information: The Board of Supervisors held a public hearing on March 14, 2012 concerning the proposed changes to Utilities fees. The Utilities Department's analysis of the FY2013 budget, capital replacement projects, and projections over the next ten years indicate that current revenues, without fee increases, will not be sufficient to cover operating expenses. As an enterprise fund fully supported by payments from users, fee increases are necessary to offset costs of capital projects to comply with the nutrient regulations for the Chesapeake Bay, pump station rehabilitation, new and replacement water tanks, new and replacement water lines, the county's contractual share of Richmond water plant projects, as well as maintaining the integrity of the county's water and wastewater facilities. The proposed fee increases are also due in part to smaller growth rates in demand for water/wastewater services as well as new connections. The Chesterfield County Utilities Department currently maintains a triple AAA bond rating which is shared by less than a half dozen similar operations in other localities in the United States. Financial policies and sound financial management must be adhered to by the governing body in order to maintain these highest possible ratings. Preparers Allan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ~ No X000011 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information (continued) The three rating agencies look to ensure that the entity makes decisions that are well planned and designed to meet projected future capacity needs and that help to avoid future rate spikes; that the entity is setting aside sufficient dollars in a rate stabilization reserve; and that it is maintaining sufficient coverage for debt service. The triple AAA credit rating ensures better access to the bond markets especially in a challenged market and provides for lower overall interest costs on issued bonds. The FY2013 Utilities total budget is proposed to increase 2 percent above the FY2012 adopted level. Additional revenues are required to meet the projected longer term operating and capital costs and are discussed below. Utility User Fees. The proposed charges for a typical 5/8" residential size meter having an 18 CCF combined water and wastewater bi-monthly bill will increase by approximately $4.28 ($2.14 monthly). The increase is comprised of changes in both the commodity and base charges for water and the commodity charge for wastewater. The water commodity charge is proposed to increase by $0.10 per one hundred cubic feet (CCF) and the wastewater commodity charge is proposed to increase by $0.12 per CCF, while CCF sales are expected to decrease by 4 percent. The commodity charge increases are anticipated to generate an additional $1.4 million in revenues. The water bi-monthly base charges for a typical 5/8" residential size meter is proposed to increase by $0.32 and is anticipated to generate an additional $275,000. These increases are needed to cover the projected cost of rendering water and wastewater utility services and funding capital replacement projects and will increase a typical bi-monthly bill to $99.04. The base charges for larger meters increases proportionately based on meter size. Utility Wastewater Connection Fee. In addition, the department's analysis of costs for expansion projects and projections over the next ten years reflect the need to adjust the wastewater capital cost recovery charge portion of connection fees to cover capital costs. The capital cost recovery charge fee for a 5/8" residential size meter are proposed to increase the wastewater connection fee from $3,730 to $4,025 (generating an additional $440,000). The water capital cost recovery charge for FY2013 will remain at the FY2012 amount of $4,795 for a 5/8" residential size meter. The capital cost recovery charge fees for larger meters will increase proportionately based on meter size. Utility Strong Waste Recovery Charges. As part of the Strong Waste Cost Recovery Program, the Department is proposing a surcharge rate for Total Nitrogen and Total Phosphorus used to recover the cost to remove these nutrients at our wastewater treatment plants. Similar to the current Strong Waste Recovery Rate for Biochemical Oxygen Demand (BOD) and Total Suspended Solids (TSS), these nutrient surcharge rates will impact industrial customers CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information (continued) who discharge significant concentrations of nitrogen and/or phosphorus to the public wastewater collection system. The surcharge is proposed in response to nutrient regulations established by Department of Environmental Quality, which limits the quantity of Total Phosphorus and Total Nitrogen that Chesterfield County's treatment plants can discharge into the receiving waters. The proposed surcharge rate of $1.64 per pound of Total Nitrogen (TN) will be applied to strong waste with TN concentrations greater than 40 mg/L and a surcharge rate of $5.07 per pound of Total Phosphorus (TP) will be applied to strong waste with TP concentrations above 8 mg/L. Even after the proposed rate increases (assuming a typical bill for combined services), the County's rates will still be significantly less than surrounding jurisdictions. The ordinance is attached. 000013 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO UTILITIES CONNECTIONS FEES AND UTILITY CHARGES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 18-22 and 18-27 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 18-22. Connection fees. (a) The water connection fee shall be the capital cost recovery charge plus the meter installation charge based on the size of the water meter that the director installs. The wastewater connection fee shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if the property does not receive water service, the size of the water meter that would serve the property if it received water service. (b) The capital cost recovery charge shall be: Customer Class Meter Number Capital Cost Recovery Charge Size of ERU's (inches) per Unit Water Wastewater (i) For a dwelling, single- 5/8 1.00 $ 4,795.00 $ 3~A:98 family, including 4,025.00 townhouses, mobile homes that are not located in a mobile home park, and individually metered multifamily dwelling units. (ii) For a dwelling, two-family 5/8 1.00 4,795.00 ~-39:A8 (per unit) 4,025.00 (iii) For mobile homes that are 0.85 4,076.00 X99 located in a mobile home 3,421.00 park and for master metered multiple-family dwellings other than multiple-family dwellings used exclusively as housing for colleges and/or universities er unit) (iv) For all other customer s/8 1.00 4,795.00 ~A:A9 classes 4,025.00 1 2.50 11,988.00 ~3~5-A9 10,063.00 ososa~si3.i 1 00~0~4 Customer Class Meter Number Capital Cost Recovery Charge Size of ERU's (inches) per Unit 11/2 5.00 23,975.00 A8 20,125.00 2 8.00 38,360.00 ~};84~8:A9 32,200.00 3 16.00 76,720.00 ~9-,§899 64,400.00 4 25.00 119,875.00 °2,'~0 100,625.00 6 50.00 239,750.00 ~~6~~9 201,250.00 8 80.00 383,600.00 ~9S;4~A9:89 322,000.00 10 115.00 551,425.00 ^''4~-°~~ 462,875.00 12 155.00 743,225.00 ~~8~A:99 623,875.00 The capital cost recovery charge for meters that are larger than 12 inches shall be determined by the director based on the number of ERUs er unit. (v) The capital cost recovery charge for a dwelling that is served by a meter that is larger than five- eighths inch shall be the same capital cost recovery charge in subsection (b)(iv). 000 0505:87513.1 a 000 ®15 Sec. 18-27. Utility charges. Effective with bills issued on and after July 1, mil- 2012, the consumer shall pay charges for utility service in accordance with the following schedules: (a) Monthly service charges. The monthly service charge shall be: (1) Customer cost charge. A customer cost charge of $2.44 for each service account. However, customers who have only a water account or a wastewater account shall pay a customer cost charge of $4.88. (2) Commodity cost charge. (i) Water: $1.32 $1.42 per 100 cubic feet (Ccf J. (ii) Wastewater: X1:59 $1.62 per 100 cubic feet (Ccf). (3) Capacity cost charge. Customer Class Meter Number Monthly Capacity Charge Size of ERU's per Unit (inches) Water Wastewater (i) Dwelling, single-family, 5/8 1.00 $5-69 $ 11.52 including townhouses and 5.76 mobile homes that are not located in a mobile home ark (ii) Dwelling, two-family (per 5/8 1.00 5-69 11.52 unit 5.76 (iii) Mobile homes that are located 0.85 4~ 9.79 in a mobile home park and 4.89 multiple-family dwellings other than multiple-family dwellings used exclusively as housing for colleges or universities (per unit) (iv) All other customer classes 5/8 and 1.00 5-~9 11.52 3/4 5.76 1 2.50 14:59 28.80 14.40 1 1/2 5.00 25:-99 57.60 28.80 2 8.00 449 92.16 46.08 0505: 87513.1 3 ~ ~ ~ ®~ rb Customer Class Meter Number Monthly Capacity Charge Size of ERU's per Unit (inches) 3 16.00 59:9 184.32 92.16 4 25.00 X49:99 288.00 144.00 6 50.00 2SA:A9 576.00 288.00 8 80.00 44$9 921.60 460.80 10 115.00 644:99 1,324.80 662.40 12 155.00 568:98 1,785.60 892.80 (v) The capacity cost charge for a dwelling that is served by a meter that is larger than five-eighths inch shall be the capacity cost charge in subsection (a)(3)(iv). (b) Ancillary charges. Type Charge (1) Portable water meter deposit $750.00 (2) Bacteriological test for new construction, per 35.00 test (3) Meter testin charges: (i) 5/8-inch 30.00 (ii) 1-inch 30.00 (iii) 1 1 /2-inch 40.00 (iv) 2-inch 40.00 (v) Meters that are larger than two inches will be charged the actual cost of the test (4) Temporary voluntary meter disconnection fee Customer cost charge plus capacity costs charge for each billing period of disconnection, plus service reconnection fee (5) Strong waste surcharge BOD Surcharge Rate (RBOD) _ $0.23 per pound TSS Surcharge Rate (RTSS) _ $0.21 per pound TN Surcharge Rate (RTN) _ 0505:87513.1 4 ~ ~ ~ ®!i'7 $9:A9 1.64 per pound TP Surcharge Rate (RTP) _ $9:A9 5.07 per pound (6) Septage dumping charge $50.00 per 1,000 gallons 000 (2) That this ordinance shall become effective immediately upon adoption. OO~p~.B 0505:87513.1 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~, Meeting Date: March 28, 2012 Item Number: 8.A.2. Subject: Adoption of an Ordinance Establishing the Annual Tax Levy on Various Classes of Real Estate and Personal Property County Administrator's Comments: County Administrator: Board Action Requested: Adopt a Tax Rate Ordinance Establishing Tax Rates for Calendar Year 2012 Summary of Information: The Board held a public hearing on March 14, 2012 concerning the attached ordinance regarding annual tax rates. Tax rates on existing classes of property for calendar year 2012 were advertised as follows: $0.95 for real estate; $3.60 for personal property; $1.00 for machinery and tools personal property; $.50 for aircraft personal property; $0.96 for personal property for volunteer firefighters, rescue squads, and auxiliary members; $0.01 for wild and exotic animals personal property; $3.24 for vehicles using clean and special fuels; $0.01 for specially equipped motor vehicles for the physically handicapped, and $0.96 for vehicle trailers and semi-trailers with a gross weight of 10,000 pounds or more. Staff recommends adoption of the advertised rates. The ordinance is attached. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ^ No # 000013 AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That for the year beginning on the first day of January, 2012, and ending on the thirty-first day of December, 2012, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: Sec. 1. Real Property and Mobile Homes. (a) Except as provided in Sec. 1 (b), on tracts of land, lots or improvements thereon and on mobile homes the tax shall be $0.95 on every $100 of assessed value thereof. (b) On tracts of land, lots or improvements thereon and on mobile homes in the Charter Colony Powhite Parkway Transportation District the tax shall be $1.10 on every $100 of assessed value thereof. Sec. 2. Personal Property. (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Virginia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof. (c) On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. (d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e) On motor vehicles which use clean special fuels as defined in Section 46.2-749.3 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. 0425:87700.1 1 ~ ~ Q ~2 (f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire by a motor carrier engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof. (g) On motor vehicles which are specially equipped to provide transportation for physically handicapped individuals, the tax shall be $.O1 on every $100 of the assessed value thereof. Sec. 3. Public Service Corporation Property. (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $0.95 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. d~o~z°~ 0425:87700.1 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: March 28, 2012 Item Number: 8.A.3. Subject: Adoption of the FY2013 Community Development Block Grant and the HOME Investment Partnerships Annual Plan County Administrator's Comments: County Administrator: Board Action Regues ed: Adopt the FY2013 Community Development Block Grant and the HOME Investment Partnerships Annual Plan Summary of Information: A public hearing was held on March 14, 2012 on the FY2013 Proposed Community Development Block Grant and the HOME Investment Partnerships Annual Plan. The FY2013 recommendation for this program totals $1,603,900 which is comprised of $1,176,800 in new CDBG allotments, $399,500 in new HOME Investment Partnership allotments, and $27,600 in Reprogrammed funding. The County Administrator has incorporated recommendations of the citizen review committee in the proposed budget. The County's Community Development Block Grant and HOME Investment Partnerships Annual Plan for FY2013 are required to be submitted to the U.S. Department of Housing and Urban Development by May 15, 2012. The submission must follow a required public hearing by the Board of Supervisors. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No #000022 Table FY2013 Activi Proposed Community Development Block Grant & HOME Investment Partnership Bensley Civic Association 123,000 Bensley Elementary Extended Day Program $10,000 Better Housing Coalition-Chesterfield Senior Services 20,000 CDBG Emergency Home Repair 22,000 CDBG Program Administration 235,400 Chesterfield Avenue Enhancement Project 125,000 Chesterfield Default and Foreclosure 40,000 Communities In Schools-At Risk Youth Program 20,000 Harrowgate Road Sidewalk and Cougar Trail Paved Shoulder 75,000 Jefferson Davis Association Streetscape Improvement 100,000 Jefferson Davis Business Incubator-Biz Works 150,000 Metropolitan Boys & Girls Club-Falling Creek 15,000 Mill House 30,000 Pro-Active Code Compliance 130,000 Richmond Metro Habitat for Humanity 45,000 Small, Women, and Minority Business Technical Assistance 64,000 Subtotal CDBG $1,204,400 project:HOMES-Housing Rehabilitation 151,200 CDBG Housing Rehabilitation 72,100 HOME Program Administration 40,000 H.O.M.E Down Payment Assistance 76,200 Southside CDHC -CHDO 60,000 Subtotal HOME $399,500 TOTAL 000023 ~~/ W ~I I~1 V z O V „a r o 0 0 0 0 0 .~ ~ O N O O O M Vn o M ~ n ~' v'~ N .Mi F .~ M --+ 01 V1 ~D ~O O `O ~ o0 M ~D ~--~ N N ~--~ ~--~ Vi ~ W ~ ~ 0 0 0 0 0 0 r. 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O O -- 0 0 N n O N M M M M ~ w ss ~ . . n ss ° ° ° ° ° ° ° ° ° ° ° o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o o 0 0 0 0 0 0 0 0 0 o v, v, a ~ ~ v' ° o ° v ~ ~ ° 0 N M M ~ O M O sus ~ sNn es ss w a d H ~~ o 0 0 0 0 0 0 00 v, o 0 0 0 0 0 0 0 0 ~ ° V1 W „My ~ ~ O N O M ~ ~ NI rn ~' F" U d w ~ ~ ~ ~ W a ~ ° ° ° " " ~ s o o °o °o 0 0 ~3 0 7, ~ _ ~ x, 77 L .~ r ~/1 M ~ O L ' ~j L ~ M i d ~ ~ ~ O O o 0 ~ ` ' ~ ~ ~ ~ °o °o ~0 q O 7 O 7 OO 7 OO v ° l E C C C C7 o, V 0 0 0 0 W ~., II II F w w x w w w, c ~ c ~ V o a c o. O ~ 7 .o == ~ Q Z a. :: ~o Q W y o °' y v F F ~ w ~ c ° x o C~ ~ 3 z z~ ~ w ~ ['" x H F o~ e a o ~= ~ vs T c ~ ~ V ~ d d a W w v, F" U ~ 3 .? ~ ~ ,7 c op 3 3 a. a. X w a~ Q ti w, x ~ .o '.c y ~ Q w n: ~ ~" o a x w x U v`°. 3 c w a vi F a F 00003~I CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,xo Meeting Date: March 28, 2012 Item Number: 8.A.4. Subject: Adoption of the FY2013-2017 Capital Improvement Program County Administrator's Comments: County Administrator: Board Action Requested: Adopt the FY2013-2017 Capital Improvement Program with revisions Summary of Information: The County Charter requires that the Capital Improvement Program (CIP) be adopted by May 1. Staff recommends that the Capital Improvement Program be adopted at this meeting. Following the work session, staff will incorporate Board approved revisions into the adopted plan. Preparers Allan M. Carmody Title: Director. Budget and Management Attachments: ^ Yes ^ No # OOQ®3'~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~o Meeting Date: March 28, 2012 Item Number: 8.A.5. Subiect: Adoption of the FY2013-FY2014 Biennial Financial Plan County Administrator's Comments: County Administrator: Board Action Requested: Adopt the FY2013-FY2014 Biennial Financial Plan with changes as approved Summary of Information: The County Charter requires that the Budget be adopted by May 1. Staff recommends that the Budget be adopted at this meeting. Following the work session, staff will incorporate requested revisions into the adopted budget. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ^ No OOOU32 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ,~., Date: March 28, 2012 _ Item Num Subject: Adoption of a Resolution Appropriating Funds for Fiscal Year 2013 and Approving the Resolution for FY2014 County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached Appropriations Resolution the attached Appropriations Resolution for planning purposes. Summary of Information: for fiscal year 2013 and approve fiscal year 2014 for fiscal The County Charter requires adoption of an appropriations resolution to authorize the expenditure of funds for fiscal year 2013. The Board is also requested to approve, for fiscal planning purposes, a spending plan for fiscal year 2014 as outlined in the attached resolution. The FY2014 plan will be updated next year, prior to appropriating funds for FY2014. The attached appropriations resolution details and authorizes the expenditure of funds for FY2013 and outlines the planned FY2014 expenditure of funds consistent with the proposed biennial plan. Any changes approved by the Board at the final budget work session will be incorporated into the resolution(s). The resolution for FY2014 will approve a spending plan, but will not appropriate any funds. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No # 000033 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued): As has been the case in years past, the appropriations resolution will allow for three periodic disbursements to the school division of up to $3 million each. The disbursements are based on the availability of funds and the resolution defines the disbursement intervals. This practice allows for flexibility to adjust the School appropriation should the need arise due to a downturn in revenues or some other unplanned event. The Appropriations Resolution also defines the percentage of personal property tax relief approved for qualifying vehicles. Each year staff calculates the amount of tax relief for personal property taxes as a direct result of the State's decision to cap the personal property tax relief reimbursement revenue available to Chesterfield. The appropriations resolution stipulates the reimbursement percentage rate for the different levels of value as follows: Personal use vehicles valued at $1,000 or less will be eligible for 100 percent tax relief, consistent with prior years. Personal use vehicles valued at $1,001 to $20,000 will be eligible for 65 percent of tax relief. Personal use vehicles valued at $20,001 or more shall receive 65 percent of tax relief on the first $20,000 of value. All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use, motor homes, etc.) will not be eligible for any form of tax relief under this program. The percentage relief amount is recalculated annually and is recommended to be reduced from the current rate of 65 percent to 63 percent. 000034 FY2013 APPROPRIATIONS RESOLUTION A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2013 FOR THE OPERATING BUDGETS AND THE CAPITAL IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield: That for the fiscal year beginning on the first day of July 2012 and ending on the thirtieth day of June 2013, the following sections shall be adopted: Sec. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues to operate and provide a capital improvement program for the county. It is the intent of the Board of Supervisors that general property taxes levied on January 1, 2012, and due December 5, 2012, be appropriated for FY2013. FY2013 Proposed General Fund Estimated Revenue: Local Sources: General Property Taxes $354,976,600 Other Local Taxes 99,876,900 Licenses, Permits, & Fees 4,054,100 Fines, Forfeitures & Uses of Money & Property 2,951,100 Service Charges 31,611,800 Miscellaneous and Recovered Costs 12,682,900 Other Agencies: State and Federal 137,382,000 Other Financing Sources: Use of Restricted, Committed, or Assigned Fund Balance 22,970,700 Transfer from County Grants Fund 1,251,300 Transfer from County Capital Projects Fund 250,000 Transfer from Mental Health, Support Services 104,300 Transfer from Fleet Management 12,600 Transfer from Water Operating Fund 592,900 Transfer from Wastewater Operating Fund 2,200 Unassigned Fund Balance 7/1/2012 53,495,000 Total Revenues $722,214,400 Appropriations: General Government $51,712,900 Administration of Justice 8,470,800 Public Safety 150,677,400 Public Works 17,132,700 Health & Welfare 65,367,600 Parks, Recreation, Cultural 17,861,200 Community Development 15,944,300 Debt Service 24,228,800 Operating Transfers 316,898,000 Assignments 425,700 Unassigned Fund Balance, 6/30/2013 53,495,000 Total General Fund: $722,214,400 *Plus encumbrances carried forward in all funds in an amount not t o exceed $15 million, which will be reappropriated into the fiscal year beginning July 1, 2012. (See "Section 5") ~~®o~~i FY2013 APPROPRIATIONS RESOLUTION Comprehensive Services Fund Estimated Revenue: Reimbursement, Colonial Heights $152,300 State 3,437,500 Transfer from Social Services 445,200 Transfer from Schools 921,100 Transfer from General Fund 1,712,100 Use of Unrestricted Net Assets 731,800 Total Revenues and Funding Sources $7,400,000 Appropriations: Operating Expenses $7,400,000 Total Appropriations $7,400,000 School Operating Fund Estimated Revenue: Local Sources $23,605,600 State 224,466,900 Federal 29,949,600 Transfer from School CIP 700,000 Transfer from School Operating 651,100 Transfer from School Food Service 881,000 Use of Reserve 1,663,800 Transfer from General Fund: State Sales Tax 55,361,000 Local Taxes 222,181,200 Prior Year Revenue 8,988,200 Grounds Maintenance 1,818,800 Total General Fund 288,349,200 Use of Assigned Fund Balance 1,000,000 Total Revenues and Funding Sources $571,267,200 Appropriations: Instruction $3 80,174,700 Administration, Attendance & Health 19,651,600 Pupil Transportation 31,408,100 Operations & Maintenance 56,344,200 Technology 13,756,400 Debt Service 46,081,100 Food Service 22,032,300 Grounds Maintenance 1,818,800 Total Appropriations $571,267,200 Schools -Appomattox Regional Governor's School Fund Estimated Revenue: Local Sources $2,493,900 State 1,038,600 Total Revenues and Funding Sources $3,532,500 Appropriations Education $3,532,500 Total Appropriations $3,532,500 000®3~ FY2013 APPROPRIATIONS RESOLUTION County Grants Fund Estimated Revenue: Other Governments $10,455,400 Transfer from General Fund 1,248,400 Use of Restricted, Committed, or Assigned Fund Balance 24,400 Total Revenues and Funding Sources $11,728,200 Appropriations: Adult Drug Court $643,400 Clerk of the Circuit Court Technology Trust Fund 181,300 Community Corrections Services Domestic Violence Victim Advocate (V-STOP) 58,900 Community Development Block Grant 1,576,300 Community Services Board Part C 1,373,400 Domestic Violence Prosecutor 98,900 Families First 517,300 Fire & EMS Revenue Recovery 5,512,200 Juvenile Drug Court Grant 309,600 Police Grants Domestic Violence Coordinator 50,300 USDA Juvenile Detention Grant 75,000 USDA Youth Group Home Grant 8,200 Victim/Witness Assistance 479,000 Virginia Juvenile Community Crime Act (VJCCCA) 844,400 Total Appropriations $11,728,200 County CIP Fund Estimated Revenue: Transfer from General Fund $13,837,300 Lease/Purchase Proceeds 6,696,000 Developer Contributions 724,700 Transfer from Cash Proffers 724,700 Grants 10,000,000 Other/Interest Earnings 250,000 Total Revenues $32,232,700 Appropriations: County Capital Projects $31,258,000 Transfer from Cash Proffer Fund 724,700 Transfer to General Fund 250,000 Total County CIP Funds $32,232,700 Schools CIP Fund Estimated Revenue: Bond Proceeds 20,927,000 Interest Earnings 700,000 State Technology Funds 1,800,000 Total Revenue and Transfers $23,427,000 Appropriations: Transfer to School Operating Fund $700,000 School Capital Projects 22,727,000 Total Appropriations $23,427,000 *An additional $6,484,000 in school project savings will be transferred to fully fund the FY2013 proposed school CIP projects. 00003 FY2013 APPROPRIATIONS RESOLUTION Vehicle and Communications Maintenance Estimated Revenue: Fleet Management Charges $19,920,200 Radio Shop Charges 2,348,800 Use of Unrestricted Net Assets -Fleet 300,000 Total Revenue and Funding Sources $22,569,000 Appropriations: Fleet Management Operations $19,920,200 Fleet Capital Project 300,000 Radio Shop Operations 2,311,300 Unrestricted Net Assets -Radio Shop 37,500 Total Appropriations $22,569,000 Capital Proiects Management Fund Estimated Revenue: Reimbursement for Services 837 300 Total Revenue $837,300 Appropriations: Construction Management Operations $837,300 Total Appropriations $837,300 Risk Management Fund Estimated Revenue: Operating Revenues $7,359,600 Use of Unrestricted Net Assets 7,379,400 Total Revenue $14,739,000 Appropriations: Risk Management Operations $7,359,600 Use of Unrestricted Net Assets 7,379,400 Total Appropriations $14,739,000 Airport Fund Estimated Revenue: Operating Revenue $645,000 State Grant 5,400 Federal Grant 57,600 Transfer from General Fund 117,000 Total Revenue $825,000 Appropriations: Airport Operations $645,000 Airport Capital Improvements 180,000 Total Appropriations $825,000 Utilities Funds Estimated Revenue: Service Charges $71,075,000 Capital Cost Recovery Charges 10,754,400 Hydrant/Fire Protection 589,600 Other Revenue 5,000,200 Total Revenue $87,419,200 00~®3~ FY2013 APPROPRIATIONS RESOL UTION Appropriations: Operations $56,954,300 Debt Service 7,007,200 Transfer to Capital Projects Fund 21,975,000 Payment in Lieu of Taxes 589,600 Addition to Unrestricted Net Assets 893,100 Total Appropriations $87,419,200 Utilities Caaital Project Funds Estimated Revenue: Transfer from Improvement/Replacement Fund $21,975,000 Total Revenue $21,975,000 Appropriations: Capital Projects $21,975,000 Total Appropriations $21,975,000 Sec. 2 Appropriations in addition to those contained in the general appropriation resolution may be made by the Board only if there is available in the fund an unencumbered and unappropriated sum sufficient to meet such appropriations. Sec. 3 The County Administrator may, as provided herein, except as set forth in Sections 7, 12, 13, 14, 15, 16 and 18, authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to another within the same department or appropriation category. The County Administrator may transfer up to $50,000 from the unencumbered appropriated balance and prior year end carry forward assignments from one appropriation category (including assigned fund balance) to another appropriation category. No more than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $50,000. Sec. 4 The County Administrator may increase appropriations for non-budgeted revenue that may occur during the fiscal year as follows: a) Insurance recoveries received for damage to any county property, including vehicles, for which County funds have been expended to make repairs. b) Refunds or reimbursements made to the county for which the county has expended funds directly related to that refund or reimbursement. c) Revenue not to exceed $50,000. Sec. 5 All outstanding encumbrances, both operating and capital, in all county funds up to $15 million, at June 30, 2012 shall be an amendment to the adopted budget and shall be reappropriated to the 2013 fiscal year to the same department and account for which they were assigned in the previous year. At the close of the fiscal year, all unassigned appropriations lapse for budget items other than: capital projects; general fund transfers for capital projects and grants; construction assignments for capital projects; assignments for county and school future capital projects; other use of restricted, committed, or assigned fund balances; District Improvement Funds; donations restricted to specific purposes; federal and state grants, PPTRA revenues; other revenue and program income; revenue recovery funds; Title IV-E funds; cash proffers; all tax revenues received for special assessment districts and interest earnings thereon; Fire and Emergency Medical Services apparatus funding; Economic Development incentive funds; actual transient occupancy tax revenues received and budgeted expenditures in connection with the Richmond Convention Center; and refunds for off-site and oversized water and wastewater facilities. Any funds budgeted in a given fiscal year that are specifically budgeted to add to an assignment of fund balance shall be automatically authorized to be assigned during the year end audit process. Revenues received from health gain-sharing proceeds will become an automatic assignment during the year end audit process. All excess revenues and results of expenses in the telecommunications program is authorized to become an automatic assignment for future telephone system upgrades. ~Q~©aj~ FY2013 APPROPRIATIONS RESOL i7TION Sec.6 Appropriations designated for capital projects will not lapse at the end of the fiscal year. The County Administrator may approve transfers between funds to enable the capital projects to be accounted for correctly. Upon completion of a capital project, staff is authorized to close out the project and transfer any remaining balances to the original funding source. The County Administrator may approve construction contract change orders up to an increase of $49,999 and approve all change orders for reductions to contracts. The Board of Supervisors must approve all change orders of $50,000 or more or when the aggregate of all changes to a contract exceeds 10% of the original contract amount or 20% if the original contract is for less than $500,000. Sec. 7 The County Administrator is authorized to approve transfers among Utilities funds and capital projects as long as funding sources are consistent and total net appropriation is not increased. Should the actual contract price for a project be less than the appropriation, the County Administrator may approve the transfer of excess funds back to the original funding source upon completion of the project. Sec. 8 Upon completion of a grant program, the County Administrator is authorized to close the grant and transfer balances back to the funding source. The County Administrator is authorized to reprogram Community Development Block Grant funds by closing program cost centers and transferring funding to newly approved programs based on adoption by the Board of Supervisors. Sec. 9 The County Administrator may reduce revenue and expenditure appropriations related to programs, functions, or departments funded all or in part by the Commonwealth of Virginia and/or the federal government to the level approved by the responsible state or federal agency. Sec. 10 The Director of Accounting is authorized to make transfers to various funds for which there are transfers budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any existing bond resolutions that specify the manner in which transfers are to be made. Sec. 11 The Treasurer may advance monies to and from the various funds of the county to allow maximum cash flow efficiency. The advances must not violate county bond covenants or other legal restrictions that would prohibit such an advance. The Treasurer may also advance cash in support of employee benefit accounts. Sec. 12 The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified reasons for which the funds were established. In no case shall the expenditure exceed the available balance in the fund. Sec. 13 The County Administrator is authorized to transfer among appropriation categories and/or appropriate funds and assignments of fund balance in excess of $50,000 for supplemental retirement, Workers' Compensation, healthcare for retirees and other compensation-related costs, as well as for transfers to departments to cover energy/fuel costs. Sec. 14 The County Administrator may appropriate revenues and increase expenditures in excess of $50,000 for funds received by the county from asset forfeitures for expenditures related to drug enforcement or other allowable expenditures. The balance of these funds shall not lapse but be carried forward into the next fiscal year. Sec. 15 The County Administrator may increase the general fund appropriation in the School Operating Fund contingent upon availability of funds and other circumstances, based on the following schedule: a) Increase general fund transfer/appropriation on December 15 by $3,000,000. b) Increase general fund transfer/appropriation on February 15 by $3,000,000. c) Increase general fund transfer/appropriation on May 5 by $3,000,000. Sec. 16 The County Administrator is authorized to reallocate funding sources for capital projects, arbitrage rebates/penalties, and debt service payments and to appropriate bond interest earnings to minimize arbitrage rebates/penalties, including the appropriation of transfers among funds to accomplish such reallocations. Budgets for specific capital projects will not be increased beyond the level authorized by Sections 3 and 4. ~DO©~ FY2013 APPROPRIATIONS RESOLUTION Sec. 17 Salaries for Planning Commissioners will be increased equivalent to the merit increase county employees are eligible for. The effective date for pay increases, including the Planning Commission and the Board of Supervisors, may cross fiscal years. Sec. 18 The County Administrator is authorized to approve transfers among funds and capital projects as long as total net appropriation is not increased. Sec. 19 The Utilities Department rate stabilization assignment shall be maintained as per guidelines outlined below: a) The minimum annual contribution to the assignment will be 50% of the previous year's depreciation on fixed assets. b) The annual contribution to the assignment will continue until 100% of accumulated depreciation on the fixed assets is funded. If at the beginning of a fiscal year a reserve balance exceeds 100% of accumulated depreciation, a reduction in the annual contribution may be considered. c) Funds cannot be used from the rate stabilization assignment if the balance falls below 25% of that utility's fixed asset accumulated depreciation, other than for Utility internal borrowing purposes. d) The declaration of a financial emergency by the Director of Utilities and a corresponding four-fifths vote by the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is required to suspend Sec. 19a, Sec. 19b, and Sec. 19c. Sec. 20 Upon adoption of this resolution, the School Board and/or the School Superintendent may make expenditure and revenue changes within the school operating funds as follows: a) Transfers of $50,000 or less are subject to the approval of the Superintendent. b) Transfers of $50,001 to $499,999 require the approval of the Superintendent and the School Board. c) Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the Board of Supervisors. The School Board and/or the School Superintendent shall prepare a budget status report reflecting changes to the approved school budget between appropriation categories, as amended, and the report shall be presented to the County Administrator quarterly. Sec. 21 In accordance with the requirements set forth in Section 58.1-3524(C)(2) and Section 58.1-3912(E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying vehicle situated within the County commencing January 1, 2006, shall receive personal property tax relief in the following manner: a) Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; b) Personal use vehicles valued at $1,001 to $20,000 will be eligible for 65% tax relief; c) Personal use vehicles valued at $20,001 or more shall receive 65% tax relief on the first $20,000 of value; d) All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. Pursuant to authority conferred in Item 503.D of the 2005 State Appropriations Act, the County Treasurer shall issue a supplemental personal property tax bill in the amount of 100 percent of tax due without regard to any former entitlement to state PPTRA relief, plus applicable penalties and interest, to any taxpayer whose taxes with respect to a qualifying vehicle for tax year 2005 or any prior tax year remain unpaid on September 1, 2006, or such date as state funds for reimbursement of the state share of such bill have become unavailable, whichever occurs first. e) Penalty and interest with respect to bills issued pursuant to this section shall be computed on the entire amount of tax owed. Interest shall be computed at the rate provided in Section 9-51 of the county code from the original due date of the tax. 00Of)~ FY2013 APPROPRIATIONS RESOL IITION Sec. 22 The County Administrator is authorized to reduce a department's current year budget appropriation by a dollar amount equal to the prior year's overspending inclusive of encumbrances carried forward. TENTATIVE FY2014 APPROPRIATIONS RESOLUTION A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2014 FOR FISCAL PLANNING PURPOSES FOR THE OPERATING BUDGETS AND THE CAPITAL IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield: That for the fiscal year beginning on the first day of July 2013 and ending on the thirtieth day of June 2014, the following sections shall be adopted: Sec. 1 The following designated funds and accounts shall be appropriated from the. designated estimated revenues to operate and provide a capital improvement program for the county. It is the intent of the Board of Supervisors that general property taxes levied on January 1, 2013, and due December 5, 2013, be appropriated for FY2014. FY2014 Proposed General Fund Estimated Revenue: Local Sources: General Property Taxes $357,084,900 Other Local Taxes 102,569,900 Licenses, Permits, & Fees 4,234,700 Fines, Forfeitures & Uses of Money & Property 3,451,100 Service Charges 31,665,000 Miscellaneous and Recovered Costs 12,699,600 Other Agencies: State and Federal 139,733,400 Other Financing Sources: Use of Restricted, Committed, or Assigned Fund Balance 22,984,900 Transfer from General Fund Transfer from County Grants Fund 1,251,300 Transfer from County Capital Projects Fund 250,000 Transfer from Mental Health, Support Services 101,800 Transfer from Fleet Management 12,900 Transfer from Water Operating Fund 593,000 Transfer from Wastewater Operating Fund 2,200 Unassigned Fund Balance 7/1/2013 53,495,000 Total Revenues $730,129,700 Appropriations: General Government $52,084,700 Administration of Justice 8,526,900 Public Safety 153,239,100 Public Works 17,129,000 Health & Welfare 65,657,400 Parks, Recreation, Cultural 18,645,000 Community Development 16,025,300 Debt Service 24,864,700 Operating Transfers 319,509,900 Assignments 447,700 Unassigned Fund Balance, 6/30/2014 54,000,000 Total General Fund: $730,129,700 *Plus encumbrances carried forward in all funds in an amount not to exceed $15 million, which will be reappropriated into the fiscal year beginning July 1, 2013. (See "Section 5") ~~®®'403 TENTATIVE FY2014 APPROPRIATIONS' RESOLUTION Comprehensive Services Fund Estimated Revenue: Reimbursement, Colonial Heights $152,300 State Aid, Comprehensive Services 3,437,500 Transfer from Social Services 445,200 Transfer from Schools 921,100 Transfer from General Fund 1,712,100 Use of Unrestricted Net Assets 731,800 Total Revenues and Funding Sources $3,810,200 Appropriations: Operating Expenses $7,400,000 Total Appropriations $7,400,000 School Operating Fund Estimated Revenue: Local Sources $24,798,400 State 224,660,900 Federal 32,418,600 Transfer from School Operating 651,100 Transfer from School Food Service 881,000 Transfer from General Fund: State Sales Tax 57,257,700 Local Taxes 221,181,200 Prior Year Revenue 10,000,000 Grounds Maintenance 1,818,800 Total General Fund 573,667,700 Use of Assigned Fund Balance 1,000,000 Total Revenues and Funding Sources $574,667,700 Appropriations: Instruction $380,174,700 Administration, Attendance & Health 19,651,600 Pupil Transportation 31,408,100 Operations & Maintenance 56,344,200 Technology 13,756,400 Debt Service 45,481,600 Food Service 22,032,300 Grounds Maintenance 1,818,800 Transfer and Assignment for School Capital Projects 4,000,000 Total Appropriations $574,667,700 Schools -Appomattox Regional Governor's School Fund Estimated Revenue: Local Sources $2,493,900 State 1,03 8,600 Total Revenues and Funding Sources $6,851,400 Appropriations Education $3,532,500 Total Appropriations $3,532,500 Countv Grants Fund Estimated Revenue: Other Governments $10,458,400 Transfer from General Fund 1,253,800 Use of Restricted, Committed, or Assigned Fund Balance 24,400 Total Revenues and Funding Sources $11,736,600 Q0~©~°~ TENTATIVE FY2014 APPROPRIATIONS RESOLUTION Appropriations: Adult Drug Court $642,600 Clerk of the Circuit Court Technology Trust Fund 181,300 Community Corrections Services Domestic Violence Victim Advocate (V-STOP) 60,900 Community Development Block Grant 1,576,300 Community Services Board Part C 1,373,400 Domestic Violence Prosecutor 98,900 Families First 517,300 Fire & EMS Revenue Recovery 5,515,200 Juvenile Drug Court Grant 311,200 Police Grants Domestic Violence Coordinator 50,300 USDA Juvenile Detention Grant 75,000 USDA Youth Group Home Grant 8,200 Victim/Witness Assistance 480,600 Virginia Juvenile Community Crime Act (VJCCCA) 845,400 Total Appropriations $11,736,600 County CIP Fund Estimated Revenue: Transfer from General Fund $14,652,300 Lease/Purchase Proceeds 4,500,000 Developer Contributions 861,100 Transfer from Cash Proffers 861,100 Grants 150,000 Other/Interest Earnings 250,000 Total Revenues $21,274,500 Appropriations: County Capital Projects $20,163,400 Transfer from Cash Proffer Fund 861,100 Transfer to General Fund 250,000 Total County CIP Funds $21,274,500 Schools CIP Fund Estimated Revenue: Transfer from School Operating Fund $4,000,000 Bond Proceeds/Other Debt 25,423,600 Transfer from Cash Proffer Fund 2,161,900 Total Revenue and Transfers $31,585,500 Appropriations: School Capital Projects 31,585,500 Total Appropriations $31,585,500 *An additional $2,484,000 in school project savings will be transferred to fully fund the FY2014 proposed school CIP projects. Vehicle and Communications Maintenance Estimated Revenue: Fleet Management Charges $19,920,200 Radio Shop Charges 2,352,400 Use of Unrestricted Net Assets -Fleet 915,000 Total Revenue and Funding Sources $23,187,600 ~~~®~~ TENTATIVE FY2014 APPROPRIATIONS RESOLUTION Appropriations: Fleet Management Operations $19,920,200 Fleet Capital Project 915,000 Radio Shop Operations 2,189,900 Unrestricted Net Assets -Radio Shop 162,500 Total Appropriations $23,187,600 Capital Projects Management Fund Estimated Revenue: Reimbursement for Services 837 300 Total Revenue $837,300 Appropriations: Facility Management Operations $837,300 Total Appropriations $837,300 Risk Management Fund Estimated Revenue: Operating Revenues $7,359,600 Use of Committed/Assigned Net Assets 7,379,400 Total Revenue $14,739,000 Appropriations: Risk Management Operations $7,359,600 Use of Unrestricted Net Assets 7,379,400 Total Appropriations $14,739,000 Airport Fund Estimated Revenue: Operating Revenue $645,600 Total Revenue $645,600 Appropriations: Airport Operations $645,600 Total Appropriations $645,600 Utilities Funds Estimated Revenue: Service Charges $71,075,000 Capital Cost Recovery Charges 11,914,400 Hydrant/Fire Protection 589,600 Other Revenue 5,489,200 Use of Unrestricted Net Assets 23431700 Total Revenue $112,499,900 Appropriations: Operations $57,866,200 Debt Service 7,005,100 Transfer to Capital Projects Fund 47,039,000 Payment in Lieu of Taxes 589,600 Total Appropriations $112,499,900 Utilities Capital Proiect Funds Estimated Revenue: Transfer from Improvement/Replacement Fund $47,039,000 Total Revenue $47,039,000 Appropriations: Capital Projects $47,039,000 Total Appropriations $47,039,000 ~~~~~~ TENTATIVE FY2014 APPROPRIATIONS RESOLUTION Sec. 2 Appropriations in addition to those contained in the general appropriation resolution may be made by the Board only if there is available in the fund an unencumbered and unappropriated sum sufficient to meet such appropriations. Sec. 3 The County Administrator may, as provided herein, except as set forth in Sections 7, 12, 13, 14, 15, 16 and 18, authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to another within the same department or appropriation category. The County Administrator may transfer up to $50,000 from the unencumbered appropriated balance and prior year end carry forward assignments from one appropriation category (including assigned fund balance) to another appropriation category. No more than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $50,000. Sec. 4 The County Administrator may increase appropriations for non-budgeted revenue that may occur during the fiscal year as follows: a) Insurance recoveries received for damage to any county property, including vehicles, for which County funds have been expended to make repairs. b) Refunds or reimbursements made to the county for which the county has expended funds directly related to that refund or reimbursement. c) Revenue not to exceed $50,000 Sec. 5 All outstanding encumbrances, both operating and capital, in all county funds up to $15 million, at June 30, 2013 shall be an amendment to the adopted budget and shall be reappropriated to the 2014 fiscal year to the same department and account for which they were assigned in the previous year. At the close of the fiscal year, all unassigned appropriations lapse for budget items other than: capital projects; general fund transfers for capital projects and grants; construction assignments for capital projects; assignments for county and school future capital projects; other use of restricted, committed, or assigned fund balances; District Improvement Funds; donations restricted to specific purposes; federal and state grants, PPTRA revenues; other revenue and program income; revenue recovery funds; Title IV-E funds; cash proffers; all tax revenues received for special assessment districts and interest earnings thereon; Fire and Emergency Medical Services apparatus funding; Economic Development incentive funds; actual transient occupancy tax revenues received and budgeted expenditures in connection with the Richmond Convention Center; and refunds for off-site and oversized water and wastewater facilities. Any funds budgeted in a given fiscal year that are specifically budgeted to add to an assignment of fund balance shall be automatically authorized to be assigned during the year end audit process. Revenues received from health gain-sharing proceeds will become an automatic assignment during the year end audit process. All excess revenues and results of expenses in the telecommunications program is authorized to become an automatic assignment for future telephone system upgrades. Sec.6 Appropriations designated for capital projects will not lapse at the end of the fiscal year. The County Administrator may approve transfers between funds to enable the capital projects to be accounted for correctly. Upon completion of a capital project, staff is authorized to close out the project and transfer any remaining balances to the original funding source. The County Administrator may approve construction contract change orders up to an increase of $49,999 and approve all change orders for reductions to contracts. The Board of Supervisors must approve all change orders of $50,000 or more or when the aggregate of all changes to a contract exceeds 10% of the original contract amount or 20% if the original contract is for less than $500,000. Sec. 7 The County Administrator is authorized to approve transfers among Utilities funds and capital projects as long as funding sources are consistent and total net appropriation is not increased. Should the actual contract price for a project be less than the appropriation, the County Administrator may approve the transfer of excess funds back to the original funding source upon completion of the project. Sec. 8 Upon completion of a grant program, the County Administrator is authorized to close the grant and transfer balances back to the funding source. The County Administrator is authorized to reprogram Community Development Block Grant funds by closing program cost centers and transferring funding to newly approved programs based on adoption by the Board of Supervisors. ~OQr~'~c TENTATIVE FY2014 APPROPRIATIONS RESOLUTION Sec. 9 The County Administrator may reduce revenue and expenditure appropriations related to programs, functions, or departments funded all or in part by the Commonwealth of Virginia and/or the federal government to the level approved by the responsible state or federal agency. Sec. 10 The Director of Accounting is authorized to make transfers to various funds for which there are transfers budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any existing bond resolutions that specify the manner in which transfers are to be made. Sec. 11 The Treasurer may advance monies to and from the various funds of the county to allow maximum cash flow efficiency. The advances must not violate county bond covenants or other legal restrictions that would prohibit such an advance. The Treasurer may also advance cash in support of employee benefit accounts. Sec. 12 The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified reasons for which the funds were established. In no case shall the expenditure exceed the available balance in the fund. Sec. 13 The County Administrator is authorized to transfer among appropriation categories and/or appropriate funds and assignments of fund balance in excess of $50,000 for supplemental retirement, Workers' Compensation, healthcare for retirees and other compensation-related costs, as well as for transfers to departments to cover energy/fuel costs. Sec. 14 The County Administrator may appropriate revenues and increase expenditures in excess of $50,000 for funds received by the county from asset forfeitures for expenditures related to drug enforcement or other allowable expenditures. The balance of these funds shall not lapse but be carried forward into the next fiscal year. Sec. 15 The County Administrator may increase the general fund appropriation in the School Operating Fund contingent upon availability of funds and other circumstances, based on the following schedule: a) Increase general fund transfer/appropriation on December 15 by $3,000,000. b) Increase general fund transfer/appropriation on February 15 by $3,000,000. c) Increase general fund transfer/appropriation on May 5 by $3,000,000. Sec. 16 The County Administrator is authorized to reallocate funding sources for capital projects, arbitrage rebates/penalties, and debt service payments and to appropriate bond interest earnings to minimize arbitrage rebates/penalties, including the appropriation of transfers among funds to accomplish such reallocations. Budgets for specific capital projects will not be increased beyond the level authorized by Sections 3 and 4. Sec. 17 Salaries for Planning Commissioners will be increased equivalent to the merit increase county employees are eligible for. The effective date for pay increases, including the Planning Commission and the Board of Supervisors, may cross fiscal years. Sec. 18 The County Administrator is authorized to approve transfers among funds and capital projects as long as total net appropriation is not increased. Sec. 19 The Utilities Department rate stabilization assignment shall be maintained as per guidelines outlined below: a) The minimum annual contribution to the assignment will be 50% of the previous year's depreciation on fixed assets. b) The annual contribution to the assignment will continue until 100% of accumulated depreciation on the fixed assets is funded. If at the beginning of a fiscal year a reserve balance exceeds 100% of accumulated depreciation, a reduction in the annual contribution may be considered. 0~~~~ TENTATIVE FY2014 APPROPRIATIONS RESOLUTION c) Funds cannot be used from the rate stabilization assignment if the balance falls below 25% of that utility's fixed asset accumulated depreciation, other than for Utility internal borrowing purposes. d) The declaration of a fmancial emergency by the Director of Utilities and a corresponding four-fifths vote by the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is required to suspend Sec. 19a, Sec. 19b, and Sec. 19c. Sec. 20 Upon adoption of this resolution, the School Board and/or the School Superintendent may make expenditure and revenue changes within the school operating funds as follows: a) Transfers of $50,000 or less are subject to the approval of the Superintendent. b) Transfers of $50,001 to $499,999 require the approval of the Superintendent and the School Board c) Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the Board of Supervisors. The School Board and/or the School Superintendent shall prepare a budget status report reflecting changes to the approved school budget between appropriation categories, as amended, and the report shall be presented to the County Administrator quarterly. Sec. 21 In accordance with the requirements set forth in Section 58.1-3524(C)(2) and Section 58.1-3912(E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying vehicle situated within the County commencing January 1, 2006, shall receive personal property tax relief in the following manner: a) Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; b) Personal use vehicles valued at $1,001 to $20,000 will be eligible for 65% tax relief; c) Personal use vehicles valued at $20,001 or more shall receive 65% tax relief on the first $20,000 of value; d) All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. Pursuant to authority conferred in Item 503.D of the 2005 State Appropriations Act, the County Treasurer shall issue a supplemental personal property tax bill in the amount of 100 percent of tax due without regard to any former entitlement to state PPTRA relief, plus applicable penalties and interest, to any taxpayer whose taxes with respect to a qualifying vehicle for tax year 2005 or any prior tax year remain unpaid on September 1, 2006, or such date as state funds for reimbursement of the state share of such bill have become unavailable, whichever occurs first. e) Penalty and interest with respect to bills issued pursuant to this section shall be computed on the entire amount of tax owed. Interest shall be computed at the rate provided in Section 9-51 of the county code from the original due date of the tax. Sec. 22 The County Administrator is authorized to reduce a department's current year budget appropriation by a dollar amount equal to the prior year's overspending inclusive of encumbrances carried forward. ®®©4~ ..~,~ iii ,,~ __ ~~ a5 ~0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 28, 2012 Item Number: 8.B.1.a. Subiect: Resolution Recognizing the Late Thomas Kesler McLaughlin, Jr. for His Service to Henricus Historical Park and Chesterfield County as the Reconstructed 1611 Citie of Henricus Honorary Town Architect County Administrator's Comments: County Administrator: Board Action Requested: The Henricus Foundation and Chesterfield County Parks and Recreation request that the Chesterfield County Board of Supervisors recognize the late Mr. Thomas Kesler McLaughlin, Jr. for his exceptional contributions and service to Henricus Historical Park as its honorary town architect. Summary of Information: The late Mr. Thomas Kesler Mclaughlin, Jr., honorary town architect for the reconstructed 1611 Citie of Henricus, was instrumental in the development and construction of the historic Citie of Henricus, having designed four important historical structures including Mt. Malady, Rocke Hall, the Phoenix Ordinary and the Henricus Church, which is planned for construction in 2012. His research, architectural designs and leadership have instilled great pride at Henricus and within Chesterfield County and helped to enrich the lives of school children and adults through accurate reconstruction of buildings that stood at Henricus 400 years ago. Preparers Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ Yes ~ No # 00~p~~~ RECOGNIZING THE LATE MR. THOMAS KESLER MCLAUGHLIN, JR. FOR HIS OUTSTANDING CONTRIBUTIONS TO CHESTERFIELD COUNTY WHEREAS, The Henricus Foundation and Parks and Recreation have recommended recognition of the significant contributions made by the late Mr. Thomas Kesler McLaughlin, Jr. as the honorary town architect of the historic 1611 Citie of Henricus; and WHEREAS, Mr. McLaughlin designed the four major historically significant re-created buildings that comprise the 1611 Citie of Henricus including Mt. Malady, The Phoenix Ordinary, Rocke Hall and the colonial Anglican church soon to be built; and WHEREAS, Mr. McLaughlin dedicated himself to researching the early colonial architectural history of Virginia on behalf of the 1611 Citie of Henricus, Chesterfield County and Henrico County to ensure historical accuracy; and WHEREAS, because of the Mr. McLaughlin's research, architectural designs and construction guidance, the 1611 Citie of Henricus now stands as a significant cultural and educational site in Chesterfield and Henrico Counties and the Commonwealth of Virginia; and WHEREAS, Mr. McLaughlin's contributions to the 1611 Citie of Henricus and Chesterfield County enable Henricus Historical Park to educate nearly 20,000 area school children through SOL-aligned educational programs and thousands more adults each year about life in 17`h Century Virginia. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the life, work and contributions of the late Mr. Thomas Kesler McLaughlin, Jr. and expresses appreciation, on behalf of the citizens of Chesterfield County, for his invaluable contributions to the preservation, reconstruction and dissemination of Virginia's early colonial history. 00~~5~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 -_ AGENDA ,~o Meeting Date: March 28, 2012 Item Number: 8.B.1.b. Subject: Resolution Recognizing April 8-14, 2012, as Telecommunications Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action ReQUes~d: Adoption of attached resolution. Summary of Information: "National Public Safety Staff requests that the Chesterfield County Board of Supervisors recognize the week of April 8-14, 2012, as "National Public Safety Telecommunications Week" in Chesterfield County, in honor of the men and women whose diligence, compassion and professionalism keep our county and citizens safe. Preparers Richard F. Troshak Title: Director, Emergency Communications Center Attachments: ^ Yes ~ No OOAG52 RECOGNIZING APRIL 8-14, 2012, AS "NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK" IN CHESTERFIELD COUNTY WHEREAS, the Chesterfield County Emergency Communications Center became its own department in 1992 with the expectation it would provide call taking and dispatch services to other public safety agencies within Chesterfield County; and WHEREAS, emergency communications officers daily serve the public in countless ways without regard for recognition received for services rendered; and WHEREAS, emergency communications officers are more than a calm and reassuring voice, but are knowledgeable and highly trained individuals who work closely with other police, fire, medical, animal control and sheriff personnel in the management of vital government communications and other services that affect the health and safety of our citizens; and WHEREAS, the work of these "first responders" is invaluable in emergency situations, and our citizens' health, safety, and well-being are often dependent on the commitment and devotion of emergency communications officers and their ability to render potentially lifesaving pre-arrival instructions; and WHEREAS, emergency communications officers of the Chesterfield Emergency Communications Center work with all public safety partners, both internal and regional, to enhance the response of key personnel to incidents of personal and natural disasters; and WHEREAS their leadership and participation in training and other activities increase not only their knowledge, but the public knowledge of the enhanced emergency system housed within Chesterfield County; and WHEREAS, each emergency communications officer serves as a vital link between public safety and other public safety organizations; and WHEREAS, each emergency communications officer has exhibited compassion, understanding and professionalism in the performance of their duties during the past year. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the week of April 8-14, 2012, as "National Public Safety Telecommunications Week" in Chesterfield County, in honor of the men and women whose diligence, compassion and professionalism keep our county and citizens safe. 000®5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 28, 2012 Item Number: 8.6.1.c. Subject: Resolution Recognizing Mr. Kenneth W. Young, Emergency Communications Center, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Mr. Kenneth W. Young will retire from the Emergency Communications Center on April 1, 2012, after 23 years of dedicated service to Chesterfield County. Preparers Richard F. Troshak Title: Director, Emergency Communications Center Attachments: ^ Yes ~ No # 000®~~ RECOGNIZING MR. KENNETH W. YOUNG UPON HIS RETIREMENT WHEREAS, Mr. Kenneth W. Young began his public service with Chesterfield County as a Dispatcher in December 1988 in the Emergency Communications Center, and faithfully served the county for 23 years until April 1, 2012; and WHEREAS, Mr. Young was able to adapt to the ever-changing environment and growth within Chesterfield County and the Emergency Communications Center and participated in upgrades of the enhanced 9-1-1 system, county's radio system, and Computer-Aided Dispatch System throughout his career; and WHEREAS, Mr. Young has served in a multitude of positions during his career to include Dispatcher, Cross-trained Dispatcher, Instructor, Assistant Supervisor, and Supervisor; and WHEREAS, Mr. Young was presented a Lifesave Award for the successful application of pre-arrival instructions that resulted in the saving of a life; and WHEREAS, Mr. Young was named the Emergency Communications Officer of the Year for 1990; and WHEREAS, Mr. Young has significantly impacted continual training of Emergency Communications Center employees, and these contributions have afforded the center the ability to maintain and build its future communications officers; and WHEREAS, Mr. Young displayed a helpful, courteous, and caring attitude while working with internal and external customers; and WHEREAS, Mr. Young has provided a high level of commitment to his work performance as a thorough and conscientious employee; and WHEREAS, Mr. Young has provided the Emergency Communications Center and Chesterfield County with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mr. Young's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Kenneth W. Young and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Young, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0005:' ~, ~ _, ~x~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 28, 2012 Item Number: 8.B.1.d. Subiect: Resolution in Support of Legislation to Expand the Boundary of Petersburg National Battlefield Park County Administrator's Comments: County Administrator: Adoption of attached resolution supporting 5.713 and H.R.1296 for expanding the park boundary of Petersburg National Battlefield Park. Summary of Information: At the request of the National Parks Conservation Association, surrounding government entities have been asked to support the effort to endorse the approval of additional land acquisition for Petersburg National Battlefield Park. The 7,238 acres that the National Park Service (NPS) is seeking are set to be donated by The Civil War Trust. This acreage was a vital component during the opening days of the Siege of Petersburg in early June 1864, a campaign that lasted nine and one-half months that led directly to the end of the war. While this expansion would not include any land within Chesterfield County, it would lead to increased regional value of historical and cultural assets and help promote tourism for the Civil War 150th Anniversary. The Bermuda Hundred Campaign preceded the siege of Petersburg and after the fall of Petersburg, Confederate forces retreated through Chesterfield County. Preparers Michael S. Golden Title: Director. Parks and Recreation Attachments: ^ Yes ~ No # 000OS~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Containing about 2,659 acres, Petersburg National Battlefield was established in 1926 and currently preserves seven sites in Prince George and Dinwiddie Counties and the City of Petersburg, Virginia. The Campaign of 1864-1865, the longest in the Civil War, consisted of 108 military actions and 26 major battles, over a core area of about 100,000 acres. Three non-profit organizations (The Civil War Trust, the Conservation Fund and the Izaak Walton League) already own or hold easements on approximately 1,040 acres of the recommended additions. Acquisition is limited to lands from willing sellers through donations, purchase with donated or appropriated funds, exchange, or transfer. Condemnation is not authorized. Petersburg National Battlefield currently attracts more than 175,000 visitors, generating more than $8 million in local revenue each year. ~~~0~~ A RESOLUTION OF THE CHESTERFIELD COUNTY BOARD OF SUPERVISORS ENDORSING 5.713 AND H.R.1296 THE PETERSBURG NATIONAL BATTLEFIELD BOUNDARY MODIFICATION ACTS WHEREAS, Senators James Webb and Mark Warner have introduced S.713, the Petersburg National Battlefield Boundary Modification Act, into the Senate; and WHEREAS, Representative Randy Forbes has introduced H.R.1296, the Petersburg National Battlefield Boundary Modification Act, into the House of Representatives; and WHEREAS, both bills would modify the boundary of Petersburg National Battlefield to include 7,238 acres of core battlefield lands significant to the Siege and Defense of Petersburg; all land purchased from willing sellers; and WHEREAS, Federal troops landed in Bermuda Hundred and established a base of operations in May of 1864; and WHEREAS, the first attacks on the defenses of Petersburg in June of 1864 were carried out by Federal troops crossing over the Appomattox River from the Bermuda Hundred Peninsula of Chesterfield County; and WHEREAS, the expansion of the Petersburg National Battlefield will ultimately lead to more tourist visitation in the central Virginia area and will help boost tourism to sites associated with the Civil War in Chesterfield County; and WHEREAS, June 2014 will be the 150th Anniversary of the beginning of the Siege and Defense of Petersburg and is expected to be a major tourism event for one of the most important battles of the Civil War and a significant event in the history of the Petersburg Campaign; and WHEREAS, the Chesterfield County Board of Supervisors has a vested interest in the improvement, expansion and proper management and maintenance of the Petersburg National Battlefield, a valuable asset to the Tri-Cities which in 2010, brought more than 175,000 visitors and $8 million to the local economy; and WHEREAS, the Chesterfield County Board of Supervisors is desirous of encouraging the passage of S.713 and H.R.1296, the Petersburg National Battlefield Boundary Modification Acts. NOW, THEREFORE, BE IT RESOLVED by Chesterfield County that the Board of Supervisors encourages the passage of 5.713 and H.R.1296, and directs the Clerk of Council to send attested copies of this resolution to the Secretary of the Interior, to Senators James Webb and Mark Warner, to Congressman J. Randy Forbes, and to Superintendent, Lewis Rogers, Petersburg National Battlefield. ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ,~. Page 1 of 1 Meeting Date: March 28, 2012 Item Number: 8.6.1.e. Subject: Resolution Recognizing March 2012 as "Sports Tourism Month" in Chesterfield County County Administrator's Comments: County Administrator: Adoption of attached resolution. Summary of Information: Staff requests that the Board of Supervisors recognize March 2012, as "Sports Tourism Month" in Chesterfield County, acknowledging the importance of regional sporting events to the local economy. Preparers E. Wilson Davis. Jr. Attachments: ^ Yes ~ No # OOQ059 Title: Director of Economic Development RECOGNIZING MARCH 2012 AS "SPORTS TOURISM MONTH" IN CHESTERFIELD COUNTY WHEREAS, sports tourism has a significant economic impact on the Chesterfield County community, creating jobs for county residents and increased revenue for existing businesses, hotels, restaurants and retail establishments; and WHEREAS, more than 6 million people visit the Richmond Region annually, contributing nearly $1.8 billion to the local economy, generating nearly 20,000 jobs; and WHEREAS, the 2010 economic impact of tourism in Chesterfield County was $363 million, generating $8.3 million in local tax receipts and a local payroll of $72 million; and WHEREAS, the Greater Richmond area was listed as the 12th Most Physically Active Region by the ACSM American Fitness Index; and WHEREAS, the Richmond region is the 4th Most Physically Active Region with more than 1 million people, as identified by the Center for Disease Control; and WHEREAS, March 13, 2012 marked the grand opening celebration of Collegiate School Aquatics Center, which is expected to host more than 400,000 visitors annually; and WHEREAS, on March 16, 2012, the Richmond Metropolitan Convention and Visitors Bureau announced that the Richmond Strikers Jefferson Cup Soccer March tournaments generate the highest local hotel occupancy of the year; and WHEREAS, in the month of March, Chesterfield County is also host to the Ultimate Cup girls and boys soccer tournaments, the Jefferson Cup girls and boys soccer tournaments, the Jefferson Cup Girls Qualifier and the Instant Classic Marathon at Pocahontas State Park. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby recognizes March 2012 as the official "Sports Tourism Month" of Chesterfield County and the Richmond Region and encourages support of local businesses and sports and recreation facilities. ooQ~s~ CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 1 'N' AGENDA Meeting Date: March 28, 2012 Item Number: 8.B.1.f. Subject: Resolution Recognizing the Sixtieth Anniversary of Richmond Christian School County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren and Mr. Holland have requested that the Board adopt the attached resolution. Summary of Information: The attached resolution recognizes Richmond Christian School, located at 6511 Belmont Road in Chesterfield County, upon its 60th anniversary. Preparers Janice Blakley Title: Clerk to the Board Attachments: ^ yes ~ No RECOGNIZING RICHMOND CHRISTIAN SCHOOL ON ITS 60TH ANNIVERSARY WHEREAS, Chesterfield County, Virginia, is a FIRST CHOICE community and a recognized leader among local governments in America; and WHEREAS, Chesterfield County has been selected five consecutive times by The America's Promise Alliance as "One of the 100 Best Communities in America for Young People"; and WHEREAS, providing the finest educational opportunities for our young people is one of Chesterfield County's recognized strengths as a community; and WHEREAS, in this regard, Chesterfield County has a strong reputation for the quality of its public-school system; and WHEREAS, Chesterfield County also recognizes the important contributions of its fine private schools, including Richmond Christian School, located on Belmont Road in Chesterfield, Virginia; and WHEREAS, Richmond Christian School is a private, co-educational, college preparatory, Christian day school for students from kindergarten through grade 12; and WHEREAS, Richmond Christian School is situated on 33 acres, and currently serves approximately 300 students representing more than 230 families who attend approximately 120 different churches; and WHEREAS, Richmond Christian School is committed to providing excellence in academic instruction at all grade levels, and to preparing students for a successful and fulfilling life and the successful attainment of advanced degrees for those who seek them; and WHEREAS, Chesterfield County families are fortunate to have Richmond Christian School as one of the choices for their children's education; and WHEREAS, Richmond Christian School is celebrating its 60tH anniversary this year; and WHEREAS, this Board of Supervisors values the contributions of Richmond Christian School to the young people of Chesterfield County and their families. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield Board of Supervisors, on behalf of all Chesterfield County residents, extends congratulations to Richmond Christian School on the occasion of its 60tH anniversary, and extends best wishes for continued success. _--~ CHESTERFIELD COUNTY _ ~'' BOARD OF SUPERVISORS Page 1 of 2 ,,~ AGENDA Meeting Date: March 28, 2012 Item Number: 8.B.2~ Subject: Award Annual Requirements Contracts to EEE Consulting, Inc., Faulkner & Flynn, Inc., Golder Associates Inc. and Schnabel Engineering to Provide Professional Environmental Engineering Services for Chesterfield County County Administrator's Comments: County Administrator: Board Action Reauested: Authorize the County Administrator to execute annual requirements contracts with EEE Consulting, Inc., Faulkner & Flynn, Inc., Golder Associates Inc. and Schnabel Engineering to provide professional environmental engineering services for Chesterfield County. Summary of Information: EEE Consulting, Inc., Faulkner & Flynn, Inc., Golder Associates Inc. and Schnabel Engineering were chosen out of a field of fourteen firms that elected to propose. The evaluation committee consisted of members from General Services and Parks and Recreation. While acknowledging that all firms demonstrated varying degrees of experience in providing environmental engineering services, these four firms were unanimously recommended for award based on demonstrated capability, experience, commitment to quality, and with demonstrated ability to manage projects in a timely manner and on budget under annual requirements contracts for various localities. Preparers Robert C. Key Title: Director of General Services Attachments: ~ Yes ^ No # U~~61 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Specifically, these four firms demonstrated high levels of expertise and experience in specific areas, including environmental compliance, project management, environmental management systems, training, and wetlands and stream restoration. The committee determined that expertise in these areas is required for anticipated projects over the next five years. It is estimated that the fees over the five-year life of these contracts will be approximately $1,000,000. ~~~~s~ ~~e CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 28, 2012 Item Number: s.6.3.a. Subject: Set April 25, 2012 Public Hearing on Proposed Adjustments to Planning Department Fees iinistrator's Comments: ,. . County Administrator: Set April 25, 2012 public hearing on proposed adjustments to Planning Department fees. Summary of Information: As part of its annual budget process, Planning Department staff reviews and makes recommendations on potential adjustments to its fees. For FY 13, staff's fee adjustment goals included: 1) simplify the zoning and site plan fee structure, 2) reduce fees for small business and property owners, 3) promote the updating of stale zoning, 4) a fee structure closer to other jurisdictions in the region, and 5) changes that would be revenue neutral. To accomplish these goals, staff proposes the following for zoning and site plan fee changes: 1) lower base application fees and raise per acre fees, 2) no charge for the first acre, 3) consolidate and standardize similar fees, 4) no separate residential and commercial fees, 5) a maximum fee of $50,000, and 6) eliminate multiple application fees, even if the applicant needs more than one type of application (i.e. rezoning with a conditional use). Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No # p000f~ 1719 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Planning Commission held a public hearing on February 21, 2012. At their March 20, 2012, the Commission recommended approval of the draft ordinance as shown in Attachment C with the following changes: • Amend Conditions of Zoning: The Commission recommends changing this proposed fee so that applicants with a small number of proposed condition revisions would not have to pay a per acre fee. They recommend a $500 base fee for one or two original conditions (no per acre fee), but no more than one application for the original case in a twelve month period. Additional applications for the original case within the twelve month period would pay a $500 base fee plus $100 per acre in excess of one acre, as originally proposed. • Appeal to Board of Zoning Appeals: Change the recommended fee from $1200 to $500. • Conditional Use for Electronic Message Center Signs: Create a new category under Certain Conditional Uses for electronic message center signs. The Commission recommended a $1500 base fee and $100 per acre fee. • Manufactured Home Permits: The Commission recommends reducing both the new and renewal permit fee to $200, as most other proposed fees are in $100 increments. • Remand Requests to Planning Commission: The Commission recommends eliminating this fee, as the Commission receives very few remanded cases. ~~Q~s~ Revised Attachment A Proposed Fee Adjustment Structure Chesterfield County Planning Department Existing Fee Structure Fee, Based On Application Type Office, Residential Commercial, Uses and Industrial Uses 1. Amend condition(s) of zoning (including conditions of rezoning, conditional use, conditional use planned development, a~ $5,300 or textual statement 2. Appeal to Board of Zoning Appeals per § 19-21 3. Building permit review, for a new single family dwelling or for each unit of a new two-family dwelling 4. Certain conditional uses a. Conditional use, family day care homes b. Conditional use for any use incidental to a principal dwelling unit except family day care homes c. Conditional use for recreational facilities and grounds primarily serving the surrounding residential community d. Conditional use for communication towers, landfills, quarries, mines, borrow pits and adult businesses i. Plus per acre after first acre e. Conditional use for electronic message center signs 5. Conditional use, all others a. Plus per acre after first acre 6. Conditional use planned development a. Plus per acre $1,200 $25 $300 $1,000 $1,000 $5,300 $90 $2,200 $90 $5300 $90 1 Proposed Fee Structure All Uses $500 plus $100 per acre excess of 1 acre. Within each 12 month $1,500 eriod the er acre fee is waived for one application ner original case to amend no more than 2 conditions. e, $1,200 $500 $25 $25* $300 $500 plus $100 per acre excess of 1 acre $600 $500 plus $100 per acre excess of 1 acre $150 $500 plus $100 per acre excess of 1 acre $4,100 $5,300 $50 $100 1500 plus $100 ner acre excess of 1 acre $1,500 $500 $50 $100 $1,500 $500 $50 $100 per acre excess of 1 acre As of March 6, 2012 UU~~V~ Revised Attachment A Proposed Fee Adjustment Structure Chesterfield County Planning Department Existing Fee Structure Fee, Based On Application Type Office, Residential Commercial, Uses and Industrial Uses 7. Planning Commission and Board of $1,000 $200 Supervisors case deferral requests by the (Includes "A" (Includes "A" applicant, per request: uses) uses) 8. Board of Zoning Appeals case deferral requests by the applicant, per request: $130 $130 9. Manufactured home permits, new $550 $400 10. Manufactured home permits, renewal 11. Modifications to development standards and requirements 12. Plan transfer to electronic format per § 19- 264(f 13. Planning permits a. Temporary family health care unit permit 14. Resource protection area exceptions per § 19-235(b)(2) for one lot or parcel used or intended to be used for a single family dwelling and accessory uses 15. Resource protection area exceptions per § 19-235(b)(2), all others 17. Rezoning a. Plus per acre 18. Rezoning with conditional use a. Base fee for rezoning i. Plus per acre b. Base fee for conditional use $250 $200 $400 $400 $130 $130 $100 $100 $300 $300 $1,500 $300 ~9-perse~-e€ 6Hg~ €ee ~A-prof EH~S2 €ee ,, « ~ „ GT'C'[nQ~GnS\Tf des `~ ~.n~n~ $5,300 $1,500 $90 $50 $5,300 $1,500 $90 $50 $5,300 $1,500 2 Proposed Fee Structure All Uses $1,000 $200 X399 200 $3A8 200 $400* $0 $100* $300* $1,500 $500 $100 per acre excess of 1 acre $500 $100 per acre excess of 1 acre N/A As of March 6, 2012 0~®®s~ Revised Attachment A Proposed Fee Adjustment Structure Chesterfield County Planning Department Existing Fee Structure Fee, Based On Application Type Office, Residential Commercial, Uses and Industrial Uses i. Plus per acre $90 $50 19. Rezoning with conditional use planned development a. Base fee for rezoning i. Plus per acre b. Base fee for conditional use planned development i. Plus per acre 20. Rezoning with conditional use and conditional use planned development a. Base fee for rezoning i. Plus per acre b. Base fee for conditional use i. Plus per acre c. Base fee for conditional use planned development i. Plus per acre 21. Sign Permits, temporary signs as permitted by § 19-631 through § 19-650 22. Sign Permits, all other signs for which building permits are required 23. Site plan, original submittal, including up to two resubmittals a. Plus per acre 24. Site plan, third and subsequent resubmittals, per submittal 25. Site plan, adjustment to approved site plan, per submittal or resubmittal 26. Site plan review: appeal of decision of director of planning 27. Schematic or Overall Development Plan a. Plus per acre Proposed Fee Structure All Uses N/A $5,300 $1,500 $500 $90 $50 $100 per acre excess of 1 acre $5,300 $1,500 N/A $90 $50 N/A $5,300 $1,500 $500 $90 $50 $100 per acre excess of 1 acre $5,300 $1,500 N/A $90 $50 N/A $5,300 $1,500 N/A $90 $50 N/A $100 $100 $100* $130 $130 $130* $2,000 $600 $500 $90 $50 $100 per acre excess of 1 acre $400 $250 $250 $400 $300 $500 $400 $350 $500 $2,000 $600 $500 $90 $50 $100 per acre excess of 1 acre 3 As of March 6, 2012 ©~~Q~ Revised Attachment A Proposed Fee Adjustment Structure Chesterfield County Planning Department Existing Fee Structure Fee, Proposed Fee Structure Based On Application Type Office, Residential Commercial, All Uses Uses and Industrial Uses 28.Schematic or Overall Development Plan $400 $300 $500 Amendment 29. Special exceptions, temporary $550 $400 $300 manufactured home (new) 30. Special exceptions, temporary $250 $200 manufactured home (renewal) $300 31. Special exceptions, all others $1,000 $700 $300 32. Special exceptions, amend conditions of $600 $600 special exception $300 33. Substantial accord determinations $5 300 $1 500 $500 excluding communication towers , , a. Plus per acre $50 $100 per acre excess of 1 acre 34. Substantial accord determinations $5,300 $1,500 $5,300 including communication towers a. Plus per acre $50 $100 per acre excess of 1 acre 35.Variances, administrative $200 $200 $300 36.Variances, all other $300 $300 $300* 37. Verification of non-conforming use $75 $75 $100 (written) 38. Zoning certificate $75 $75 $100 39. Zoning interpretation (written) $75 $75 $100 *Proposed rate the same as existing rate without split between residential and commercial applications 4 As of March 6, 2012 ~~~~~~ m r d L V Q d H .; NNd ILL 0 o e ~ o 0 0 \° ~ o c ~ M Q1 O CO N M c0 CO ~ 00 ' N N N V C N O O ~ O O ~ O O Q O O Ov ' C O CO O l ~ M lL to tss va rt3 e» v~ ua t» ts~ ° ° ° ° ° ° ° ° a o o o o o o o o ~n o rn v_ ao v_ ~ v U It ~ O N O (C O O N O W ~ 69 69 69 EH fA !9 CsA 69 yOg ~ N O O O O O O O O O ' ~ ~ ~ ~ M Q) ' O) ~ a` °' ~' ~ .o `° d E ~ `~ Q ~ ~ ~ ~ ~ ~ ~ ~ N O O O O O O O O O ~ N ' U i a `n ~n ~n M u ~ ~ ~ ~ ~ LL ~ N N fC m va Ess ass u> E» u> ~ vv ~ O H ~ O O lA CO ~ C O M Cp l.L r ~ r lA l0 N ~ f6 N ~ W 69 b9 M fA fR 69 fA 69 ~ c N ~ ~X N LL ' ~ N ~ C`p7 O ~ ~ ~ W N ~ ppp 'o ca d ~' U :; Q vs cn F» E» e» v~ va vs ~ d L O O O O O O O O O N ~ m e» rs3 r» va E» r» va E» ~ f0 ~ c O_ C C O C O O to O ~ U N c O c O N ~- R ~ C 0 d 3~ o a> ~ 0 0 N ~ E N N fC C 3 N ~ U ~ > ~ > L U O O C T "O 'O Q U rn C= ~° .D m ~a ~ ~ ~ N N d a 'o 0 ~ h c 'c '~ ~ v > a a U o ~ ca ~ m ~ ~ cv o ~ ~ ~ O N f00 O n O d d C C N o 7 N a ~ 'c m I L 'a o o ~ N S O N C y C O N O O ~p ~p __ y (O `° % (O m 0 ° ° ~ C ° ~ ~ ~ ~ ~ X ~ c ~ C N . C c co U 3 0 7 t ~ N 3 ~'. ~ E ~ > E ~ > E a i ~~ o y . x c o w C ~° `n O Q V ~o t O c O Q O Q C~ c Cn c Q N a m c a i c o a i ~ 3 ' U o o c i > o ~ o o -c .c c o y ~ N a O f6 ~ ~V w D) fC c c ~ O ' .~ O .~ O~ 0 Q +~ O N a ~ y c rn o v C > c c C ca C ~a S v . .. c ~ c~ 'c N c ~ 'c ~ "c R a a . c 0 lC 7 N ~ N N c ~C E N ~ N O N ~ N d ' W (~ Q U ~' ~ U U U Q' N d' N Cn Cn d N c O U N N w O m U C6 N O_ 0 3 °o o ° ~ c f/i O d ~ N a~oi~ o°'i ~ Q U f0 N NCO ~- L a ` m ~ U ~ aNi `~' LL ~ o `" - y U N a~ Q ~ « ~ N O o o O O O o 0 d ~ ~n o rn v_ oo v_ ~n v_ U O ~ N O • H N O O L O O N °o °o °o °o °o rn ~°n ~ ~ ~ ~ ~ ~ 'O ~ ~ Q M r O c Z ~ Q b4 69 b4 EA b9 69 69 H4 t7 N 00] ~ ~ ~ ~ ~ O .~ t Q _ O Z U = ~ v3 E» tss ts3 vs vs vs ~ O CEO ODD CEO OOD ~ O ~ N O M ~ r ~ O ~- N C l0 2 69 b9 69 69 b9 b4 b9 69 b9 'C N O ~ 0 0 0 0 t00 C CO I~ ~ ~ Ln ~ O n ea ~ ~ ~ ~ ~ 0 0 N (,'~ W ~ ~ O O O O O O O O O H N M a1 O N T O Q) N ~ ~ ~ N M ~ N CD t V vs r» rs3 Fss v~ ~ vs ass u3 O O ~ ~ O ~ ~ O O ~F O CD I~ ~ L O ~ ~ ~ C O N V . ~ ~ M N ~ d b9 d! EA (A CA 69 b9 69 b9 °~ o o ~n ~n o o ~n o ~ ~ M f~ ~ ~ O O N p O M 00 OO c0 O M 1~ R N U' ~ ~ ~ N M N U C d vs vs va vs vs vv vs s» ~s O O O O O O Cf) O O = O O O O O O N lf) O ~ N CO O CO ~ ~ Cn f~ I~ ~ ~- ~ ~ N ~ O L ~ 3 0 a rsa v~ vs vs vs v3 vs ~» ~s f6 = C O O ~ O ~ ~ ~ - c ~ ~ Q fC ~ U O t o a~ `~ 3 ~ N c N E O ~ ~ c >, a o ~ O (D ~ ~ ~ d ~ N d d d O C ~ ~ O U N d U ~ U ~ •° m ~ t ~ o ~ ~ ~ N O N o V O H fa O l0 O N C C C C 7 N d~ N U C O 0 0 0 0 ~ y O N C O O C N N ~ ~ X ~ N o o ~ o o ` > > a ~ a E aci ~ m m U ~ N .~? ~ o ~ c s N V 3 > > o . ~ c O O ~ ~ (/l U N o E to O ~ N ~ ~ f0 f0 N _ ~ Q c c ~ N N y $ ~ ti -'" 3 o ~ ~ ~ ~ U o o ~ o ~ ._ 'c c o _ N V ~ ` O y C C C c O N G .~ ~ ~ N C fn _ c 0 U ~ 7 ~ C C . (O a fa s .C ~. E c E E o N a _ C o N o N ~ ~ o y N~ X 3 E j ' O O ' ' ' W~ Q U ~ ~ U U U ~. d fn fn Q N O O O O d! O w m L N L U 'O 7 O 3 a~i L_ O N _T H .L-. 0 O U a n t6 f6 O N fC N a 0 c L .N 2 ~a .~ 0 0 U L w O T C ~ ~ _~_ m C N N d C U O O U d N o~ ~ O .~ c~ h O C U •E ~ Q ~ ~ ~ N O N M O Q a c .~ C m d. c 7 O U N w h N L U N r f6 Q N 0 0 ~~~~ Attachment C AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-25 and 19-264 OF THE ZONING ORDINANCE RELATING TO FEES. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-25 and 19-264 of the Code of the County o Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Chapter 19 ZONING 000 Sec. 19-25. Fees. ~~ 1928.87563.1 OO®~ !'~J Attachment C wee,-~esec~-A~ e ~~~t r,. ..~~ ~3ses ~~ses _..„.l;t;v-'nl„ v,.l~ oa av ol., ~.+ v'«.rl $5;398 0 0 ~~ to=,t,..,l ~t.,to.~.v..t~ ~~ ~8 ~t3g b. C-eat-~e~.,l , e ~ ,. e-~ls~+~ei}t-a~-te ~~89 ~H89 fie-helves v. ° t,.==.o«~ 1.=.=rl~ll~ 0 1+~ ,~ Dl„ o o ~Fto« ~«~t ~ o C6ai citi6•••,l a ..11 „+L.e«~ > > > QQ'~~~nnnn e~-ae~e X39 X59 f ~e~~ f ~ls~l-1 » 1=ec~est-: ~~ eses} X139 ~8 ~ „~r,...,,~ „t„«e,, 1.~....o ..o...,.=:t~ o $558 ~4A9 ~« ~' $498 X499 ~e~~er~s 1928.87563.1 2 r Q®~li' / 3 Attachment C ~ ,. u.,~,.a n„ nvmcr e ~E~~~ , ~3ses uses X38 X39 '~~ ~~~e~ - - ~ ~ ~A9:99 ~ ~A9 72 Cll.\/7\ F « ., o 1.~+ .~ of o.l ., .,•o.,.lo.l P2f6eli~9~ c n „2P6eH~A~ v ., ., r ~ ~e A cc ve ~inviii~~c~~v~~ l~Y't» ~7 ~~ ~~ Q1 a~ ~L~~ Do.~,,.,:.,... .;+L... ,,.1;x;.,,,.,1 a - - ~ >?~ of of v Q+>n n Q~~ 3- Drias~c°z avi~°v ~f ~7 > > ~~s~e $99 $59 ~ n o,~..;.,,~ ...;+t, ,. .,,1:+;,.,,.,1 , o .,1.,..,,oa ~~ - - ;~ ~., ° ~ ° ~ X399 ~SA9 ~: ~~e~asre X39 ~ 59 ~~~ Q~ ~3A8 ~er~ste X98 X59 ..1...,.,o,l .lo.,ol.,.,.Y,o.,+ - - ;~ ~3A9 Q , 1928.87563.1 3 Qo~~ I J.r Attachment C >c,,,. u.,n ,.a n« nsva- e~ e ~E~~~ , uses ~ 8ses e~-as~e X39 X59 i2~n0 4'00 ~ r ,. «,1;r;,,«nl 0 ~s-~er•-RS~e X98 $59 6c ~e~ ~3-,~99 ~SA9 Driusp°ci-acrrc ~7V C`;..« D0«.«:rn r0.««..«~r.. n O,..Y,;rr0.1 1.~, R 1 n ~~ 1 rL...,,,,,~L. >; 10 ~cn Q:..« DO...V.:rn ., 11 ,.r1,0,. n n F ...,,L,;..4, L,,,;l.d;«~ C:rO «l~« 0..n11 x0..01„««,0«r «l~« ~«,1 9 lei--afire X99 X59 c:r0 «ln« .-~11 .10.,01.,««,0„r «l~« ~«rl ~~ nnl,0«..nr:n «tn« «0 0 rL.;«.1 ~«,1 n„L,nO,,..O,zr ~g ~.~ « 0 ~ c:r0 «ln« 0..n11 x0..01.,««,0«r «1~« ~,~.,1 o ,.1.0 nr;n «1„ ~,1; nr.« «r r~, ~9 ~~ «e 0 C:rO «ln« «0 0 0~1 ~,4'r10~;~: „4',1:«0,.rn.,. e€~` $499 X58 ~~~~e-(~e~ X59 X589 ~$ 1,,......0 ~«0..0 ~l\ ~~8 ~~$ C`«0n:n1 0 0«r:,.« X11 .,r1,0,.n °> ~~ > ~~ C«0n:n1 0 0«r:„nn 0«r1 r ,,,1:r:0«n v ~ E~ ,.Fn«0n;n1 '~ 7 7r ~ yi /vv Dl, 0 ~7n 0 n.1.Y, nr..nr:.,0 n' ~g ~~ ~7~«:n..n0n X11 „rL.O.. ~~a ~~ 1928.87563.1 4 Q©Q~ ~ ci Attachment C ~a ~~ - r,.,, u.,..,.a n., n ~~~~ ~ ~SeS ~Se3 ~ ~ \iI ~ l E. TIoF ....~1 n~cecviii-ir`g • > > ~ , ~a,) The fees shown in Table 19-25 shall be submitted in conjunction with the specified application or request, provided, however, fees for a sinele application shall not exceed $ 50,000. (b) Fees shall be waived for any County department or agency excluding the Chesterfield Count~rport, Utilities Department and Public Schools. (c) Acreage fees shall be prorated on any portion in excess of each whole acre. 1928.87563.1 5 0 Q Attachment C Geaeral A:o~lieatien 3`vae Sttecific Rea~ues# Tune Fce (Ip Dollars Manufactured Home Permit 300 Board of Supervisors' Resource Protection Area Exception- Single family dwelling or accessory use to single 300 Applications- M f t d H famil dwellin on sin le lot anu ure ome ac Permit and Resource ti n Ar Exce tion P t Resource Protection Area Exce tion- All Other 1500 p ro ec o ea Deferral request b~pplicant of Board of Supervisors' Public Hearin 1000 Development Standard or Planning Commission Requirement Modification 400 Application-Development Deferral re uest b a licant of q app Standard or Requirement Modification Planning Commission Public Meetln>; 1000 Conditional Use, Conditional Use Planned Development or Substantial Accord- 5300 plus 100 per acre in Communication Tower, Landfill, excess of 1 acre Quarry. Mine, Borrow Pit or Adult Business f 11 All other Rezoning, Conditional Planning Commission and Use. Conditional Use Planned 500 plus 100 per acre in Board of Supervisors' Applications- Rezoning, Development or Substantial Accord Applications f 11 f31 excess of 1 acre Conditional Use, Amend Condition(s) of Zoning, Conditional Use Planned Conditional Use, Conditional Use 500 plus 100 per acre in Development and Substantial Accord Planned Development or Substantial Accord f 11 f 31 excess of 1 acre Deferral request by applicant of Planning Commission or Board of 1000 Su ervisors' Public Hearin 3 Remand case from the Board of Supervisors to the Planning 50% of Commission at the applicant's re uest 3 original case fee 1928.87563.1 6 ®~~~~ Attachment C General Agnlication Tvpe Specific Rearrest ~`vne Fee (In Dollars) Appeal Planning Director's Decision on Zoning Matters 1200 Special Exception f21 300 Board of Zoning Appeals' Variance Actions-Appeal Director's (Excluding Administrative 300 Decision on Zoning Variance) f21 Matters, Special Amend condition(s) of Special Exceptions or Variances Exce tion or Variance 2 300 Deferral request b~pplicant of Board of Zoning Appeals' Public 200 Hearin Schematic or Overall Develo ment Plan 500 plus 100 per acre in excess of 1 acre Schematic or Overall Development Plan Amendment to an Approved Schematic or Overall Develo ment Plan 500 Deferral request b~pplicant of Planning Commission Public 1000 Meetm~ First Submittal plus 2 Additional 500 plus 100 Qer acre in Submittals f 31 excess of 1 acre Fourth and Subsequent Submittals per submittal) [3] 250 Adjustment to Approved Site Plan Site Plan er submittal 3 500 - Appeal Planning Director's Decision on Site Plan 500 Deferral request by applicant of Planning Commission Public 1000 Meeting f 31 1928.87563.1 '] 00~~ Attachment C General An~lication tae St~ecific Request Tme Fee fIn Dollard Administrative Variance f41 300 Amend condition(s) of Administrative Variance f41 300 Buildingpermit- New single family or two-family dwelling 25 er unit Sign, Temporary (excluding Administrative banner 100 Sign, all other (excluding banners 130 Temporar f~v health care unit 100 Written Determinations (Zoning Certificate, Written Interpretation or Written Verification of Non-conforming 100 Use f 11 A single application may be made for any combination of the requests footnoted as f l 1. The fee for any combination of these requests shall not be cumulative, rather the fee shall be based upon the category havin tg he highest fee. f21 A single application may be made for any combination of the requests footnoted as f21. The fee for any combination of these requests shall not be cumulative, rather the fee shall be based upon the category having the highest fee. Such applications shall be limited to a sin lg_e lot. [31 For any office, commercial or industrial use within an enterprise zone or subzone desi agn ted by the Commonwealth of Virginia, an application fee shall not be required for the actions footnoted as f31, provided the director of planning determines that the request is in compliance with the comprehensive plan. f 41 A single application may be made for any combination of the requests footnoted as f41. The fee for any combination of these requests shall not be cumulative, rather the fee shall be based upon the category havin tg he highest fee. Such applications shall be limited to a sin lg a lot. 000 1928.87563.1 $ 0 O Q ~~~ Attachment C Sec. 19-264. Preparation and submission of site plans. 000 (f) After site plan approval other than minor site plan and improvement sketches and prior to the issuance of a land disturbance permit, the property owner or his agent shall deliver to the director of environmental engineering in electronic format such as DXF for AutoCADD, or other electronic format acceptable to the director, the following information: (i) proposed contours for the approved site plan, (ii) boundaries of all impervious areas for the approved site plan and (iii) delineation of storm sewer lines and associated structures for the approved site plan. r~ r°.. °~~~.° ~ «°,.,.;~,. *~.° ~«°~°««-. (2) That this ordinance shall become effective immediately upon adoption. 1928.87563.1 9 O O ®~ W~ ~~ ~o CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 28, 2012 Item Number: 8.B.3.b. Subject: Set a Public Hearing Date to Consider Modification of the Existing "No Through Truck Traffic Restriction" on Courthouse Road from Hull Street to Iron Bridge Road Admi County Administrator: Board Action Regue~ed: The Board is requested to set April 25, 2012 consider a request that the Virginia Department existing "No Through Truck Traffic Restriction" only to the two-lane section of Courthouse interchange and Iron Bridge Road (Route 10). Summary of Information: as a public hearing date to of Transportation modify the on Courthouse Road to apply Road between the Route 288 In 1991 the County requested and the Commonwealth Transportation Board approved a "No Through Truck Traffic Restriction" on Courthouse Road from Hull Street Road (Route 360) to Iron Bridge Road (Route 10). At that time this entire section of Courthouse Road was a two-lane roadway. The alternate route was Route 288, which had just been completed. Since that time, the section of Courthouse Road between Hull Street Road (Route 360) and the Route 288 interchange has been widened to four lanes. The remaining section of Courthouse Road between the Route 288 interchange and Iron Bridge Road (Route 10) remains a two-lane roadway. Residents along the two-lane section of Courthouse Road have requested that "No Through Truck Traffic" signs be re-installed. (Continued next page) Preparers R.J.McCracken Title: Director of Transportation Attachments: ^ Yes ^ No # 00®p~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) VDOT has indicated that they will modify the existing "No Through Truck Traffic Restriction" so that it only applies to the remaining two-lane section of Courthouse Road and post the necessary signage advising of the restriction, if the Board passes a resolution making that request. Staff recommends requesting that VDOT modify the restriction. Recommendation: The Board is requested to set April 25, 2012 as the public hearing date to consider requesting the Virginia Department of Transportation modify the existing "No Through Truck Traffic Restriction" on Courthouse Road to apply only to the remaining two-lane section between the Route 288 interchange and Iron Bridge Road (Route 10) and post the necessary signage advising of the restriction. DIStrICt: Dale () ©~'+~ WHEREAS, in 1991 a "Through Truck Traffic Restriction" was requested by Chesterfield County and approved by the Commonwealth Transportation Board for Route 653/604 (Courthouse Road) between Route 360 (Hull Street Road) and Route 10 (Iron Bridge Road); and WHEREAS, at that time this entire section of Courthouse Road was a two-lane roadway; and WHEREAS, the recommended alternate route was Route 360, Route 288 and Route 10; and WHEREAS, the section of Courthouse Road between Route 360 (Hull Street Road) and Route 288 has now been widened to a four- lane roadway; and WHEREAS, the section of Route 604 (Courthouse Road) between Route 288 and Route 10 (Iron Bridge Road) is still a two-lane roadway; and WHEREAS, a reasonable alternate route has been identified via Route 288 from Courthouse Road to Route 10 (Iron Bridge Road) and Route 10 (Ironbridge Road) from Route 288 to Route 604 (Courthouse Road); and WHEREAS, the Chesterfield County Board of Supervisors will use its good offices to ensure the proposed through truck restriction is enforced; and WHEREAS, a public hearing was held pursuant to the provisions of section 46.2-809 of the Code of Virginia, NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests that the Virginia Department of Transportation modify the existing "Through Truck Traffic Restriction" on Route 653/604 (Courthouse Road) to only apply to the remaining two-lane section of Route 604 (Courthouse Road) between Route 288 and Route 10 (Iron Bridge Road), and install the necessary signage advising of the restriction. ~~~©~~ ~t ~~~~ o `6 'qp' ~pU~ 0 4 a ~~ 4~ ~aa ~a m Dg Q ~Q- a 0e~m° 0~-°@ o route 288 $g1~~ Ngv+bYB BS~~9g aoo° 0O 0 ~OO0000OOOOO 000 00 4 r O i Restricted Route (1991} Alternate Route {1991} Courthouse Road 00000000 Restriction to remain in effect Through Truck Traffic Restriction 004®~~ ~~ ~~ ~x CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 28, 2012 Item Number: 8.8.4. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Adoption of a resolution for referenced state road acceptance. Summary of Information: Matoaca District: Collington section 10 Preparers Richard M McElfish Title: Director. Environmental Engineering Attachments: ^ Yes ~ No dooosa TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - COLLINGTON SECTION 10 DISTRICT: MATOACA MEETING DATE: March 28, 2012 ROADS FOR CONSIDERATION: PEMBROOKE DOCK CT PEMBROOKE DOCK LN PEMBROOKE DOCK PL Yllalllly tYIA Fl: VVLLIIY ~7I VIV JCt~r 11Vry IV ~~ LN ~ n w ~ -~ F~ T NEEDHgM ~O,Q S HAVERIDGE DR RKE ZPRD T tiOC~ STRowTR~. 4 GOLLINGTON DR ~ ~i,~ ~ ~ G~~ .~~ ~Q~. AVENHAM LN HIPBO Z ~~~y cv ~S',~ O ~ _o RD ~ ~ Z~OOP CT o ~ ~,~~ z _~ m NE EWS %~ O~ ~j LP ~OSSOMP~- C~ A~ BEAT ~~~ ~ ~~~ oQ O~ P~~~G~ S ~~ ~~ v~ ~ 6,p9~ w o 0,9 '~S B~ L O MOUN~CASTLE RD Qom, Produced By Cheatemeld County GIS O ~ ~~~ CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 3 ,,.r AGENDA Meeting Date: March 28, 2012 Item Number: 8.B.5.a. Subject: Request for Music/Entertainment Festival Permit from the Chesterfield County Fair Association County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board grant a music/entertainment festival permit to the Chesterfield County Fair Association for the annual Chesterfield County Fair subject to compliance with staff recommendations. Summary of Information: The 99th annual Chesterfield County Fair ("Fair") will be held at the fairgrounds complex from August 24 through September 1, 2012. Because the Fair includes musical events, exhibitions and rides, the Fair Association must obtain a music/entertainment festival permit. The Fair Association has subcontracted the responsibility for amusements and midway rides to Jolly Shows, a Maryland company with over 40 years of experience in providing amusements and rides throughout the Mid-Atlantic region. Preparers Jeffrey L. Mincks Title: County Attorney 0505:87768.1 Attachments: ~ Yes ^ No O~D~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA The Fair Association has agreed that the following health and safety requirements will remain in effect during the Fair's operation: 1. Two representatives of the Fair Association, with full authority to act on the Fair Association's behalf, must be present during all open hours of the Fair. One person from the Fair Association must be present during all set up and take down hours. 2. The Fair Association or Jolly Shows must provide to the County a performance bond for site clean up and restoration in the minimum amount of $2,500, naming the County as obligee. 3. Public telephones must be functioning during all hours that the Fair is open and while the Fair is being set up and taken down. 4. Fair personnel must be assigned for regular and routine cleanup of public restrooms, pursuant to a written cleaning schedule which the Fair Association must establish, follow, and provide to the County. Signed records must be maintained which establish that cleanups have been performed. 5. Fair Association personnel and their subcontractors must promptly comply with all County requests for action necessary to protect the County from liability for violations by the Fair Association or its agents and employees of any rights guaranteed by Constitutional, federal or state laws. 6. Fair Association personnel must properly dispose of cooking grease in accordance with the recommendations and regulations of the Health Department during and after the conclusion of the Fair. The plans for this year's Fair are consistent with plans approved by the Board in previous years. Staff has met with representatives from the Fair Association and confirmed that the plans contain adequate measures for public safety, fire prevention, medical protection, sanitation, traffic control, insurance, bonds, and building and ride safety. Staff recommends the Board grant the Fair Association a music/entertainment festival permit subject to adherence to all staff recommendations and the representations contained in the Fair Association's application. The $100 entertainment permit application fee will be paid from the Board's annual budget appropriation to support the operation of the Fair. 0000~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Staff will monitor compliance with the conditions of the permit prior to opening day, and for the duration of the Fair. 0505:87768.1 ~~4Q-8.7 ii ;~~ ~ ~ , ~~„ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 28, 2012 Item Number: 8.B.5.b. Subiect: Request for a Music/Entertainment Festival Permit for Reithoffer Shows, Inc. to Conduct a Carnival at the Jefferson Davis Flea Market on May 1 through May 6, 2012 County Administrator's Comments: County Administrator: The Board of Supervisors is requested to consider the request of Reithoffer Shows, Inc., for a music/entertainment festival permit, for a carnival at the Jefferson Davis Flea Market on May 1 through May 6, 2012. If the Board grants the request, staff recommends that it be granted subject to the attached conditions. Summary of Information: Reithoffer Shows, Inc. proposes to conduct an outdoor carnival on Tuesday, May 1 through Sunday, May 6, 2012 at the Jefferson Davis Flea Market at 5700 Jefferson Davis Highway. The event, which would include rides, food and outdoor games, music and entertainment would be staged in the parking lot located at 5700 Jefferson Davis Highway. Hours of operation would be from 4:00 p.m. to 11:00 p.m. on Preparers Jeffrey L. Mincks Attachments: ^ Yes ^ No ooooss Title: County Attorney 0505:87584.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Tuesday, May 1, through Thursday, May 3; 3:00 p.m. to 11:00 p.m. on Friday, May 5; 11:00 a.m. to 11:00 p.m. on Saturday, May 5; and 11:00 a.m. to 10:00 p.m. on Sunday, May 6. There will be no charge for admission to the carnival, but entrants would be required to purchase sheets of tickets at $20.00 per sheet in order to ride the amusement rides. It is estimated that over the six days of operation approximately 5,100 people would attend the carnival. Food and beverages would be provided by Reithoffer Shows. Reithoffer Shows has considerable experience in conducting similar carnivals up and down the East Coast, including in both Chesterfield and Colonial Heights. The music/entertainment arrangements which are proposed are substantially identical to arrangements which were implemented when Reithoffer conducted a similar carnival in Chesterfield in 2009. The attached conditions, which were implemented for the 2009 carnival, were satisfactory to allow proper crowd control, medical care, sanitation, and other needs. 0505:87584.1 ~~41~8~ CONDITIONS FOR ISSUING PERMIT TO AMUSEMENT PROMOTIONS, INC. 1. Permit holder shall hire off duty Chesterfield County police officers to provide traffic and crowd control during all hours of Carnival operation, as follows: May 1, 2012 (Tuesday) May 2, 2012 (Wednesday) May 3, 2012 (Thursday) May 4, 2012 (Friday) May 5, 2012 (Saturday) May 6, 2012 (Sunday) Hours: 4:00 pm - Hours: 4:00 pm - Hours: 4:00 pm - Hours: 3:00 pm - Hours: 11:00 am Hours: 11:00 am 11:00 pm (2 officers) 11:00 pm (2 officers) 11:00 pm (2 officers) 11:00 pm (2 officers) 11:00 pm (2 officers) 10:00 pm (2 officers) 2. Permit holder shall maintain a First Aid station, with at least one certified Emergency Medical Technician on duty during all times of Carnival operation. 3. Prior to the Carnival, the permit holder shall provide the Fire Marshal with a site plan showing the means of emergency access to the premises where the Carnival is being conducted. 4. No food vendor shall sell or give away any food unless a permit for food vending has been issued by the Chesterfield Health Department. All permit applications shall be filed no later than April 10, 2012. 5. Permit holder shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and County Attorney, as follows: a. Permit holder must provide a certificate of insurance with a minimum Commercial General Limit of $5,000,000 per occurrence for General Liability and $5,000,000 per occurrence for Automobile Liability. b. Permit holder must provide the Risk Manager with a complete list of all vendors who will work at the Carnival. Each vendor must provide a certificate of insurance with a minimum Commercial General Limit of $1,000,000 per occurrence and $2,000,000 general aggregate. c. The insurance required by this provision must be provided before the permit holder or any vendor will be allowed to begin set-up for the event. 6. No carnival ride shall be operated unless a permit for its operation has been issued by the Building Official. All permit applications shall be filed no later than April 2, 2012. 7. No food vendor shall sell any food unless a permit for food vending has been issued by the Health Department. All permit applications shall be filed no later than Apri12, 2012. DOQ~~~ 8. Permit holder will comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Carnival. 9. Failure to comply with any of the above conditions will result in immediate and automatic revocation of the Music/Entertainment Festival Permit. 0505:87584.1 00009. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ,~ ~~~ AGENDA Meeting Date: March 28, 2012 Item Number: 8.6.6.a. Subject: Request Permission for a Fence to Encroach Within a Sixteen-Foot Drainage and Access Easement Across Lot 33, Bermuda Orchard, Section Two County Administrator's Comments: County Administrator: Grant James T. Yandle and Janet M. Yandle permission for a fence to encroach within a 16' drainage and access easement across Lot 33, Bermuda Orchard, Section Two, subject to the execution of a license agreement. Summary of Information: James T. Yandle and Janet M. Yandle have requested permission for a fence to encroach within a 16' drainage and access easement across Lot 33, Bermuda Orchard, Section Two. This request has been reviewed by Environmental Engineering. The existing drainage pipe will not be affected. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No .# 000©9~. ~lI~INITY SKETCH Request Peilnission for a Fence to Encroach ~'4'itlw~ a Sixteen Foot Draaiage and Access Easement across Lot 33, Beilnuda Orchard, Section Two ~~ ~~ ~ CREEK ~ N N SON ~' ~ ~ ~ ~ '.REQUEST PERMISSION A FOR A FENCE' E j z ~~ w }- o ~ J~~ ~o ~~ a = m ~~~ ~ ~U~i C~ A N Chesterfield County Department of Utilities w •E s I IroY - X16.67 Ret oo®~~~ -`~.~'Sf--.~ O.G. ~' d'/~/,/~~//~ ~R _~ ~ +~ K/ ~+ ~'~~ ii i"~ ~~~~~ 3 ~ ° _-t+ c~ ~ ~ '' ~'go`~°: ~ 4 +~.. ~ C. M m z ~ ... ~ ~ ~ v~ -i0+ ' , r1 O a -- ` 4. ~. ~:, v~~~ `r C 6 cwt ~ _ cts °' ~ acs ~ ,~- cv ~ • ~ ~ e ~ Q ~ ~ ~7 ~` V L1.. " _" ~ .~ ~ .. +~ Q ~.t t ~'i ! ~ z Asa ~» ~~.~ ~ J ~ ~V -= z ~~ '~- sL-s ~ ~oo•o~ Sao ,~ ~ .. ~ ~ ~ € ~ 6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~~~ ~ AGENDA Meeting Date: March 28, 2012 Item Number: 8.B.s.b. Subject: Request Permission fora Shed on a Concrete Slab to Encroach Within an Eight- Foot Easement Across Lot 16, Arbor Meadows, Section Two County Administrator's Comments: County Administrator: Grant Judy Everson and Nathan J. Everson, Sr. permission for a shed on a concrete slab to encroach within an 8' easement across Lot 16, Arbor Meadows, Section Two, subject to the execution of a license agreement. Summary of Information: Judy Everson and Nathan J. Everson, Sr. have requested permission fora shed on a concrete slab to encroach within an 8' easement across Lot 16, Arbor Meadows, Section Two. This request has been reviewed by the Utilities Department, Environmental Engineering and Comcast Cablevision. There are no improvements in the easement. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # OOQ®9~ VICINITY SKETCH Request Peilnission for a Shed on a Concrete Slab to Encroach t'~'ithitt an Eight Foot Easement Across Lot 16, Arbor 11~Zeadows, Section Two ~. BEL ARBOR DR 6. MAPLE LANDING PL ~~` 7. ARBOR HICHLAN 8. CEDAR LANDI NC ASHED orv ACOhIC ETE SIAe ~O ti ~~O ~~ G O E N Chesterfield County Department of Utilities ~- r w ;- -e s I Irol - 16.E !et ®O~D®®6 12 X 10 ~Qa 1~x1o SI~b 5 on Gos~c«-~!. ~~.n: I ~ r~-ot ~' ~,~ SEE SHEET Z ' 6200 Arbor Ridge Dr. ' DB. 9607 PG. 568 ~~IN: 777658805400000• . LOTS 9- y2, y4-:>9 ON TH/S SHEt ®0®®~'~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ,w ° ~ AGENDA Meeting Date: March 28, 2012 Item Number: 8.6.6.c. Subject: Request Permission to Install Private Water Services Within Private Easements to Serve Properties at 5604 and 5526 Iron Bridge Road County Administrator's Comments: County Administrator: Board Action Regueste . Grant Vernon E. LaPrade, Jr. and Barbara S. LaPrade permission to install private water services within private easements, and authorize the County Administrator to execute the water connection agreements. Summary of Information: Vernon E. LaPrade, Jr. and Barbara S. LaPrade requested permission to install private water services within private easements to serve properties at 5604 and 5526 Iron Bridge Road. This request has been reviewed by the Utilities Department. Approval is recommended. DIStrICt: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ©©®Q~9~ VICINITY SKETCH Request Peiznission #o Tiistall Pizva#e Water Services ~'Vi#huY Pizva#e Easemen#s to Serve Properties a# 5604 std 5526 Iron Budge Road 3R~XTQ BR CK 4'INAI~CR~ST ' /fl \ h\~ RE!QUESTPERMISSIONTO ~ INSTALL PRNATE WATER. ~ SERVICE TO 55~ IRON BRIDGE ROAD REQUEST PERMISSION TO ~ INSTALL PRIVATE WATER ~ i SERVICE TO 5604 IRON n ~ ,, BRIDGE ROAD ~,N 1 j~ ` .O, N Chesterfield County Department of Utilities w - -e s 1 Ircl - t16.E !et V~~~~~ LAPRADE VERNON E JR 8 BARBARA S GPIN: 7766851927 DB 541 PG 288 -< -ice '- - LAPRADE VERNON E JR & BARBARA S GPIN: 7766850526 DB 1736 PG 298 5526 II20N BRIDGE ROAD 1 LAPRADE VERNON E JR 8 BARBARA S ' GPIN: 7766851911 ROCK SPRING FARMS ~ ~ DB 541 PG 288 PB 9 PG 139 f LOT 1 BLOCK A SEC A f ~~~ N 5604 IRON BRIDGE ROAD f IAWTHORN ARTHUR L JR GPIN: 7766850308 ~ 2 -J DB 3164 PG 105 Q ~ -- f LOT 3 BLOCK A SEC A pl o ~~~ - , r- ~ ~~ LAPRADE VERNON E JR 8 BARBARA S o° ~ GPIN: 7766851601 f f r° DB 541 PG 288 Q ~.°-' LOT 2 BLOCK A SEC A f~ 3 f J ~ 5610 IRON BRIDGE ROAD o ~ 4 ~ ~o ~ VARIABLE WIDTH PRIVATE Z ~~ WATER T ~ ° p '- - - 10'x10' PUBLIC WATER / ` ~ 28' EASEMENT / - 210.16' +A O ~ -_ IRON BRIDGE RD W. ROCK SPRING DRIVE N: 3684974.69 RT 2296 R/W 50' E: 11776111.34 PB9PG139 COMPILED DRAWING SHOWING A PROPOSED PUBLIC 10'X10' WATER A EASEMENT ON THE PROPERTY OF 5610 IRON BRIDGE ROAD AND A z VARIABLE WIDTH PRIVATE WATER EASEMENT ACROSS THE PROPERTIES OF 5604 AND 5610 IRON BRIDGE ROAD DALE DISTRICT, CHESTERFIELD CO., VA INFORMATION ON PLAT BASED ON INFORMATION DERNED FROM: COUNTY PROJECT # II-0126 1.) ROADWAY PLAN BY VDOT PROJECT 0010-020-710.C-504 RW-204 SHEET 8 AS RECORDED IN UTILITIES DEPARTMENT CHESTERFIELD COUNTYDB29ooPG1857 CHESTERFIELD COUNTY, VIRGINIA 2.) SUBDNISION PLAT BY J.K. TIMMONS OF ROCK SPRING FARMS SECTION A DATED JUNE 29, 1956 SCALE REVISIONS DRAWN BY: 1'=60' DATE RME 3.) CHESTERFIELD COUNTY GIS PARCEL INFORMATION DATE CHECKED BY: 4.) FIELD LOCATED GPS INFORMATION ON MAR 7, 2012 03/07/2012 JD ~ ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~~~ ° AGENDA Meeting Date: March 28, 2012 Item Number: 8.B.7.a. Subject: Request to Quitclaim Water, Sewer and Drainage Easements Across the Property of Kroger Limited Partnership I County Administrator's Comments: County Administrator: Board Action Requested. Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate water, sewer and drainage easements across the property of Kroger Limited Partnership I. Summary of Information: Kroger Limited Partnership I has requested the vacation of water, sewer and drainage easements across its property as shown on the attached plat for the development of Stonebridge. This request has been reviewed by the Environmental Engineering and Utilities Departments. New easements will be dedicated. Approval is recommended. District: Midlothian Preparers John W. Harmon Title:_ Real Property Manager Attachments: ^ Yes ~ No ~aoo~os VICINITY SKETCH Request to Quitclaim Water, Sealer and Drainage Easements Across the Property of Kroger Limited Partnership I ~4RN b ~~ s p~ ~~ R~R~~~ D~ G~ z G~ ER 1 ST(~NEBRIDGE PLAZA A ~~~ Water Easement 16' Sewer Easement ~ 2 CRESTVIEWVISTA DR end 1~6' and Veriabie Width Drainage Easement (P~licj to be Quitclaimed _..,-may ~[P~~ M ~ Q~~1R~ 1 O ~ 2 ~ p ~C~ fi ~ ~ ~ ~ ~+ N ~ ~ ~~ O ° .~ p rn a~ ~~ 1 ~~, 0 N Chesterfield County Department of Utilities w ; - -e s I IrCI ~666.6i RPt oO~l~/~o~ _~~~~:~;~~~ ~. ~9,~~~1~; ~.,, d ~1 O21 J S N O W W I 1 ... p ~-- \ ~ oaJl ~~ \ 4~ ~ ~o w ~ ; a ~~J{ _ _-y N W °I~ p !R y ~ •Pv' ;~ \ Nv til / 2 Opp :Y ~+P 4 W v 'n ~ u p ~ Y ~ 2 2 ~~ ,.__ \\ .. 559 ~W ti= / ~W (~ = WI CW7 ^+ v ~ ~ h vs ~ tY, ~ E Zvi \\ .-__ gV, RI'd{ W ~ 0 2. mo p " ~ N O / ~~81 `''~ 9 ~ til \ ~ 2 ~ ~ p ~ u ~ ~ ti I~' a WZ I ~ Opp 3u ~' I ggh '' O I Q E F. 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Subject: Request to Quitclaim a Portion of a Sixteen-Foot Water Easement and a Sixteen-Foot and Variable Width Drainage Easement (Public) Across the Property of Stonebridge Realty Holdings LLC County Administrator's Comments: County Administrator: Board Action Regueste Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' water easement and a 16' and variable width drainage easement (Public) across the property of Stonebridge Realty Holdings LLC. Summary of Information: Stonebridge Realty Holdings LLC has requested the vacation of a portion of a 16' water easement and a 16' and variable width drainage easement (Public) across their property as shown on the attached plat for the development of Stonebridge. This request has been reviewed by Environment Engineering. New easements will be dedicated. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 00® ~,,~ VICINITY SKETCH Request to Quitclaim a Portion of a Sixteen Foot Water Easement and a Sixteen Foot and Variable Width Drainage Easement Public) Across the Property of Stonebridge Realty Holdings LLC '4~N G~ s? ~ ~ ~ s ~ ~ a ~ z ~~ p 16' Water Ea~semar~ and ' 16' arid. Variable Width Drainage ER 1 ST~NEBRIDGE PLAZA AV Easement (Public) to be Cluitclaimed ~ 2 CRESTVIEW VISTA DR ~PK~ M D ~~~,A~ 1 o ~ 2 ~ ~° fi \ by {~ ~ p~ N ~ p ~ ~ ~ ~ ~ ~ ~ ~ m r ~~~~ G~ 1 ~P _~ 0 N Chesterfield County Department of Utilities W ~E S 1 hCl -666.67 ke t oo®~~~ J ~ m ~ ~ ~ w w w ~ ~ ~ ~ w ~ ti i g~g as ~ ~ r~ gg~ ~ gx~2 x ~ @~ ~ ~ ~ v Y N i 2 2 ~1 h g y '~ g h h~ h m J i 3 0 y ~ ~lyl"' ~ 2 t3 2 ~II~ ~'.-•' d~1021J SNOWWII N ~~ a ~ ~ c p}j vl ~ ~ O~I. IW. 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C 2~~ a ~ N ym2jp$dSNO ~~iW4 ~° li I U!WJ~ OO~i~g cCti J m h h 2 2 2 2 i y y y~ 2 b~~ <p~$ f' I I ~S`p J W ~W W W W 41 W W W W W W ! ,-~ li a ~ BmP'4-NIV2J041f35dX-ALZLLZ\leld\3aayS\~JMOUwsa ulelp aBpugauolC iZU7\90RCA oo®d~~ z ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 28, 2009 Item Number: 8.B.8. Subject: Request to Amend a License for Concrete Driveways and Sidewalks Encroaching Within a Sixteen-Foot Water Easement Across the Property of Rivermont Condominiums, Incorporated County Administrator's Comments: County Administrator: Board Approve an amended license agreement with Rivermont Condominiums, Inc. for concrete driveways and sidewalks encroaching within a 16' water easement as shown on the attached plats. Summary of Information: On March 25, 2009, the Board approved a license agreement with Rivermont Condominiums, Inc. for concrete driveways and sidewalks to encroach within a 16' water easement across its property. The original easement was vacated by the Board on March 7, 2012, and a new easement has been dedicated. The amended license will cover the encroachments in the relocated easement. This request has been reviewed by the Utilities Department. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # VICINITY SKETCH Request to Amend a License for Concrete Driveways and Sidewalks Encroaching Within a Sixteen Foot Water Easement Across the Property of Ri~ermont Condominiums, Inc. 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'~ _ ,. a I I ~ _ { i ': ~~ I I I ~~ r ~~ l \ ``~ Cam; ~~ ~ ~ ~~~ \ \ t ,\ 1I ~I` ~ ~ ~ ~1A ~~~ ~ ~ NpR~~ Z~. . l .. ~m g ^J WW i ~r Ca eJ ~y ~ A ~p ~~ ~~~ t u ~~ ~ .., \e~~ \ ~~~. ~ ~ ~ Paz: \ 3 F~ . _ ,,,\ , 'p~ .fir` ~ ~ \ '.1 w ~ x ~r ~ .,' •; ~ , ~ : ~. ~ ~ ~ .. ,, ~ ~ ~ a~~ i ~ ~~ . ,~o .. ~~ z mr~ _ I ~ 1 y ~ . (~ ;1 1 i QQ I ,.-~~ '~ I III ~J I + 1 I i ~ ~ 1 r%, ' I ~ 1 1 ~~ I 1 ----.,~ rj ' I I I ~ 1 ~+-~ I `, I ~ 1 1 ~ a 1 I ~ I ~ a I 1 ~ 1 -- i ~ ~ ~~ ;' 7. ~ '~. ~ nrtr,~ ~' I i {:f I 1 ~ 1 I 1 :a , /; F~ ; ~ i` I I ~:1 I I i ~`1__~ Il 1 1 I 9+EEt 3 ~ti I rr~ '~i /~i V -"V ~~}~~ _ A ~~ ~l ~ ..~ \ w ~ ~J,i ` , ,~ / ~ . ~a '~ '~ \ \ ~ J I .. i. .~ ~ 6 ~, W 0 CHESTERFIELD COUNTY ' ~~ ; a' BOARD OF SUPERVISORS Page 1 of 2 ~~°~~ AGENDA Meeting Date: March 28, 2012 Item Number: 8.B.9J Subject: Approval of Spring Run Road (Triple Crown Drive to Royal Birkdale Boulevard) Reconstruction Project Design County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve the design of the Spring Run Road (Triple Crown Drive to Royal Birkdale Boulevard) Reconstruction Project. Summary of Information: On July 27, 2011, the Board authorized staff to proceed with the Spring Run Road (Triple Crown Drive to Royal Birkdale Boulevard) Reconstruction project. The design of the project has been substantially completed. The project involves widening the existing pavement approximately one foot on each side of the road, constructing eight feet wide shoulders on each side of the road and repaving the road. Detailed construction plans of the project are available for review in the Transportation Department. (Continued next page) Preparers R.J.McCracken Attachments: ^ Yes Title: Director of Transportation ^ No 00®s.~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Staff met individually with the five property owners from whom right-of- way or easements for the project will need to be purchased. Four property owners, while preferring not to be impacted by the proposed construction, are generally supportive of the project. One property owner opposes the project . A letter has been sent to all the owners advising them staff intends to seek Board approval of the design at this Board meeting. A total of approximately 0.63 acre of fee right-of-way, 2510 square feet of permanent easement and 977 square feet of temporary construction easement will need to be acquired from six parcels. A summary of the anticipated right-of-way acquisitions is attached. No families or businesses will be relocated. If the Board approves the design, right-of-way acquisition will begin immediately with construction expected to begin in Summer 2012. If negotiations to purchase the right-of-way are not successful, staff will ask the Board for eminent domain authorization. Recommendation: Staff recommends the Board approve the design of the Spring Run Road (Triple Crown Drive to Royal Birkdale Boulevard) Reconstruction project. 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Z~ •d~ .dY6fZ I~Ip ~~~n ~rL! r3dV15 1R1A 0~0~.2~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 2 "" AGENDA Meeting Date: March 28, 2012 Item Number: 8.6.14. Subject: Transfer of Additional Funds and Award the Construction Contract for the Chalkley Road Curve Realignment Project North of Ecoff Avenue County Administrator's Comments: County Administrator: u The Board is requested to transfer an additional $261,400 from road cash proffers (traffic shed 13) and award the construction contract for the Chalkley Road Curve Realignment Project North of Ecoff Avenue. Summary of Information: In February 2010, the Board authorized staff to proceed with the design and construction of the Chalkley Road Curve Realignment Project. The Board also authorized the award of a construction contract up to $400,000. Bids were received on February 21, 2012 (see attachment). The lowest responsive and responsible bid of $748,999 was submitted by Shoosmith Brothers, Inc. The bid is approximately 87 percent higher than the engineer's estimate. The engineer's estimate is approximately two years old and does not reflect recent increases in asphalt prices. (Continued on next page) Preparer: R.J.McCracken Title: Director of Transportation Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ^ No # 00~~.~~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Staff has negotiated a reduced price of $600,000 with Shoosmith. The negotiated price is based upon an increased time limit to construct the project. An additional $61,400 is necessary to cover additional inspection COStS. Relocation negotiations with Columbia Gas Transmission have been difficult and have significantly delayed the project already. If the project is readvertised, the negotiated relocation schedule with Columbia will be in jeopardy. Staff believes readvertising the project will not result in a reduced construction bid and therefore recommends the Board award the contract to Shoosmith for the negotiated $600,000 price. An additional $261,400 in road cash proffers (shed 13) should be transferred to the project to cover the negotiated price and additional inspection costs. Sufficient cash proffer funds are available in traffic shed 13. Recommendation: Staff recommends the Board: 1) Transfer $261,400 from road cash proffers (traffic shed 13) for the project, and 2) Award, at the negotiated $600,000 price, the construction contract to Shoosmith Brothers, Inc. District: Bermuda do®~n2~ CHALKLEY ROAD CURVE REALIGNMENT PROJECT PROJECT BUDGET Ori final Revised Prelimina En ineerin $ 62,500 $ 94,000 Ri ht-of-Wa $ 191,000 $ 170,000 Utili Relocation $ 272,000 $ 272,000 Miti ation $ 160,000 $ 155,000 Construction En ineerin /Ins ection $ 42,100 $ 83,000 Construction $ 400,000 $ 600,000 Construction Contin enc $ 100,000 $ 115,000 TOTAL $ 1,227,600 $ 1,489,000 APPROPRIATIONS Ma 2008 Traffic Shed 13 $ 100,000 Februa 24, 2010 Traffic Shed 13 $ 1,127,600 March 28, 2012 Pro osed Traffic Shed 13 $ 261,400 TOTAL $ 1,489,000 BIDS Contractors Amount Shoosmith Brothers, Inc *$ 748,999 ne otiated $ 600,000 Simons Contractin $ 834,620 Perkinson Construction $ 873,990 000~.2'~ CHALKLEY ROAD REALIGNMENT NORTH OF ECOFF AVENUE APPROXIMATE LIMITS O~ REALLGNM~NT 000~.2~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 28, 2012 Item Number: 9.A. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ~ No ~jp®~~~ CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances March 28, 2012 of General Fund Budgeted Expenditures* FY2008 $50,945,000 7.5% FY2009 $53,495,000 7.7% FY2010 $53,495,000 8.1% FY2011 $53,495,000 8,3% FY2012 $53,495,000 8.2% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent ©~~e3&~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS March 28, 2012 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2011 BEGINNING JULY 1, 2010 4/15/2010 FY2011 Budget Addition 13,169,200 17,947,388 4/15/2010 FY2011 Capital Projects (12,962,600) 4,984,788 5/26/2010 FY2011 Part of Sports Quest funding (206,600) 4,778,188 8/25/2010 Replacement generator for the IST building (290,400) 4,487,788 8/25/2010 Replacement funding to complete projects at Clover Hill (340,000) 4,147,788 Sports Complex 11/17/2010 Renovations and Additions to the Manchester Volunteer (120,000) 4,027,788 Rescue Squad (MVRS) Project FOR FISCAL YEAR 2012 BEGINNING JULY 1, 2011 4/13/2011 FY2012 Budget Addition 13,552,500 17,580,288 4/13/2011 FY2012 Capital Projects (13,352,500) 4,227,788 8/24/2011 Construction of first phase of Mary B. Stratton Park (391,735) 3,836,053 11/9/2011 Chesterwood-Cogbill Rd Drainage Improvements (change order 2) (32,066) 3,803,987 1/I 1/2012 Chesterwood-Cogbill Rd Drainage Improvements (change order 3) (20,204) 3,783,783 00®^~3~. A z ~~ ["~ ~I W ~ O N A ~ 00 ~ Q N a ~" ~I ~ F -~" `" U ~" H A ~ R i C i" a a ~ Q u .d ~ L R R O R ~ C R O b h ~ b~A :: d N M ~ r+ Q ~~ a Q L "~ ~ W 01 ~O [~ O l~ ~ ~O 00 V') N 00 O~ 00 M N O ~ N er M M M V7 V1 ~ ~ 69 ~ O O O O ~ 0~0 ~ N ~ ~t ~ M 01 V1 01 ~ o0 00 00 N ^~ O O O O O O ~ o ~ i M M M M M M M M M M a i ~ d a i d ~ ~ ~ N O ~O l~ Q~ 00 N O i ~ N N N ~i R o. U :° R ~ 3 x ~ o ~ ~ ~ O ^' ~ ~ A ~ U A R ~ ~ U O~~ ic.3~ Prepared by Accounting Department February 29, 2012 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Date Original Date Began Description Amount Ends 04/99 Public Facility Lease -Juvenile Courts Project $16,100,000 01/20 (Refinanced 10/10) O 1/O1 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 03/03 Certificates of Participation -Building Construction, Expansion and Renovation 03/04 Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 10/04 Cloverleaf Mall Redevelopment Project 12/04 Energy Improvements at County Facilities OS/OS Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 05/06 Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 08/07 Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 16,596,199 1,519,567 14,495,000 11,960,000 22,220,000 124.685.766 11/21 Outstanding Balance 2/29/2012 $6,475,000 5,605,000 11/23 3,540,000 11 /24 13,990,000 10/12 16,596,199 12/17 906,120 11/24 8,325,000 11/24 7,145,000 11/27 17,545,000 80.127.319 Approved Amount 0~~~~~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ~•.• ~ AGENDA Meeting Date: March 28, 2012 Item Number: 11. Subject: Closed Session County Administrator's Comments: County Administrator: n Summary of Information: Closed session pursuant to ~ 2.2-3711(A)(1), Code of Virginia, 1950, as amended, for discussion and consideration of the salary, compensation and performance of a specific County employee. Preparers Jeffrey L. Mincks Attachments: ~ Yes ^ No Title: County Attorney 0425:87845.1 # 000234 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~.a Meeting Date: March 28, 2012 Item Number: 21. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on April 25, 2012, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ NO ~00~3~