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08-28-2002 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: August 28, 2002 Item Number: 2oa. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: None Summary of Information: Ms. Linda Gormus, Ms. Joyce Sanders and Ms. Susan Cantrell, members of the Long Term Care Council, will be present to provide Board members with a copy of the revised 2002-2003 Resource Directory of the Long Term Care Services in Chesterfield County. Preparer: ~~c~.. ~Co Title: Lisa Elko Clerk to the Board of Supervisors Attachments: ~-~ Yes No ~OCOOi CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: August 28, 2002 Item Number: 2.B. Subiect: County Administrator's Comments - Mandatory Water-Use Restrictions County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Staff will provide information on the effectiveness of the restrictions in reducing water-use and the number of violations. Preparer: ~~ Title: Attachments: --']Yes No Director of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: August 28, 2002 Item Number: 5.A. Subiect: Resolution Designating the Fourth Monday Chesterfield County County Administrator's Comments: in September as "Family Da~' in County Administrator: Board Action Requested: The Board of Supervisors is requested to adopt the resolution. Summary of Information: Chesterfield County will join states and localities across the nation in recognizing September 23, 2002 as ~Family Day - A Day to Eat Dinner With Your Children." Family Day was established by the Center for Addiction and Substance Abuse at Columbia University. It focuses attention on research findings that show children in families that frequently eat dinner together are much less likely to use alcohol or other drugs. The National Association of Counties announced its support of Family Day last year. Youth Services and the Chesterfield Coalition for a Substance Abuse Free Environment (SAFE) are promoting awareness of Family Day in Chesterfield County. Jana D '~ar~-- ' ' Title: Director, Youth Services Attachments: Yes ~ No b00003 RECOGNIZING SEPTEMBER 23, 2002, AS ~FAMILY DAY - A DAY TO EAT DINNER WITH YOUR CHILDREN" WHEREAS, the observance of ~Family Day - A Day to Eat Dinner with Your Children" provides a unique opportunity for families in Chesterfield County to join one another at the dinner table as a means of strengthening family relationships; and WHEREAS, parental influence is known to be one of the most crucial factors in determining the likelihood of substance abuse by teenagers; and WHEREAS, surveys conducted by the National Center on Addiction and Substance Abuse have consistently found that children and teenagers who routinely eat dinner with their families are far less likely to use cigarettes, alcohol and illegal drugs; and WHEREAS, meal times offer opportunities for families to spend time together, providing a basic structure that strengthens and encourages lasting relationships; and WHEREAS, young people from families who almost never eat dinner together compared to those that do are 72 percent more likely to use cigarettes, alcohol and illegal drugs; and WHEREAS, the correlation between family dinners and reduced risk for teen substance abuse is well documented; and WHEREAS, Chesterfield County Youth Services and the Chesterfield Coalition for a Substance Abuse Free Environment, Incorporated (SAFE) are promoting the importance of family dinners to parents in Chesterfield County, Virginia; and WHEREAS, Ukrop's Super Markets are supporting ~Family Day" by disseminating information about the importance of family dinners; and WHEREAS, the Chesterfield County Board of Supervisors recognizes that eating dinner as a family is an important step toward raising drug- free children. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Monday, September 23, 2002, as ~Family Day - A Day to Eat Dinner With Your Children," to recognize the positive impact of strong family interaction on the well being and future success of the young people in Chesterfield County. 000004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Subject: Recognition of 2002 NACo Achievement Award Winners County Administrator's Comments: County Administrator: Board Action Requested. Summary of Information. Annually the Board of Supervisors recognizes county departments who receive Achievement Awards from the National Association of Counties (NACo). We are proud to announce that Chesterfield County is the recipient of 16 Achievement Awards this year. Public Affairs also received 15 awards from the National Association of County Information Officers (NACIO). Representatives from the appropriate departments are present to receive awards (see attached). ! V ~ I~ari]'yn E. Cole Title: Assistant County Administrator Attachments: Yes [---~ No I 0 G ~,--~©~:~,~ J 2002 NACo ACHIEVEMENT AWARDS 16 WINNERS Chesterfield County, Virginia DEPARTMENT Community Corrections Janett Forte PROJECT Domestic Violence Victim Advocate County Administration Robert Eanes and Steve Davis Environmental Engineering Scott Flanigan Scott Williams Public Safety Interagency Emergency Communications: Regional Cooperation (BEST IN CATEGORY) James River High School Stream Restoration Project Storm Drain Marking Program General Services Howard Heltman Robert Pratt Health & Extension Services Mary Padgett and Richard Nunnally Brush/Stump Mulching: A Public/Private Partnership Fleet Management Division Employee Career Development Program West Nile Virus Surveillance 2001 Human Resource Management Sherri Legat First Choice Orientation Program Human Resource Management and Police Department Michael Yeatts and James Andrews Library Sherie Orton John Twombly Education and Procedure Based Workplace Violence Program Bermuda Run Reading Center Tuesday Night Westerns 00000 3 MH/MR/SA Skip Stanley Dr. Mark Miller and Shannon Beasley Registrar Larry Haake Collaborative Youth Services Program Continued Learning Institute Program Election Reporting and Voter Verification Utilities Department Fred Angel Youth Services Sharyl Adams Utilities Call Center Delivers Service Excellence By Focusing on "Back to the Basics" "Student vs. Marijuana". School/Legal Consequences for Youth Drug Use 000007 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 28, 2002 Item Number: 8.A. .Subiect: Annual Cash Proffer Information and Adoption of Maximum Cash Proffer Per Lot for Fiscal Year 2003 County Administrator's Comments. County Administrator: Board Action Requested: After a brief staff presentation, the Board is requested to set the maximum cash proffer amount per lot for FY2003; adopt the Marshall & Swift Cost Index increase for existing cash proffer cases; and approve the incorporation of two existing staff practices into the cash proffer policy. ,Summary of Information: The General Assembly gave Chesterfield County the authority to accept cash proffers in 1989. Since then, the Board has adopted and from time to time amended its cash proffer policy. Also as part of the Board's annual policy review, the Board has set and revised a maximum per dwelling unit cash proffer amount that can be accepted from zoning applicants. In accordance with the Board's policy, staff annually calculates the impact per dwelling unit of new residential development on select capital facilities and evaluates the Board's policy. These findings are reviewed with the Board and the Board sets a maximum amount for the upcoming fiscal year. Last year, the Board acted to establish the FY2002 maximum cash proffer amount of $7,800 per dwelling unit, the same amount established for FY2001. This year, staff has calculated a dwelling unit cost of $10,425 compared to the current FY2002 cost of $7,868. The increased cost is Preparer= ~f.~,-.~-~(~~. Title: Director, Bud~etandManaRement Rebecca T. Dickson Attachments: Yes I#O0000~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 28, 2002 Item Number: attributable primarily to increases in the cost of road and school facilities. Road costs increased $1,246 over FY2002 levels and school costs increased $1,251 over FY2002 levels. The road increase is primarily due to rising construction costs and decreased revenue from VDOT for road projects. The school cost increase is primarily due to updated land and construction costs for new schools. Staff recommends that the Board adopt a new maximum amount. The Board could adopt a maximum acceptable amount anywhere up to the new calculated cost of $10,425 per unit. There has been a slight increase (1.7%) in the Marshall & Swift Cost Index. As a result, staff recommends that the Board adopt the Marshall & Swift Cost Index increase of 1.7% for cash proffer cases already approved. In addition, staff has already changed two staff practices relating to the transferring of "density credits" and the use of "average actual" lot yields rather than theoretical yields. The Board has requested that these staff practices (detailed in the attachment) be incorporated into the cash proffer policy. Staff plans to present the attached information at the meeting. 000003 CASH PROFFER ANNUAL UPDATE August 28, 2002 Summary Statistics (As of July 1, 2002) · $54.7 Million Proffered to Date · $11.0 Million Collected · $7.7 Million Appropriated · 12,102 Lots Created with Cash Proffers · 2,943 Lots Paid a Cash Proffer Amount Collected ($000) (excluding interest) 1 Calendar Year [] Cumulative 14,000' 12,000' 10,000- 8,000- 6,000- 4,000- 2,000- 0 1997 1998 1999 2000 2001 2002 Proj. Calendar Year Annual Revenues Collected ($000) (excluding interest) +71% +38% +40% ~1 +177o/o -7O/o ~ ~ 4,000 3,5oo 3,000 2,500 2,000' 1,5oo. 1,ooo. 500' 0 1997 1998 1999 2000 2001 2002 Calendar Year Proj. 000011 2 Collections/Appropriations by Category 5,000,000~ 4,000,000 3,000,000' 2,000,000' 1,000,000' 0 Roads Schools Parks Fire Libraries ] · Collected [] Appropriated I Percentage of Units Paying Proffers to Total Building Permits 30.0% 25.0% 20.0*/0 15.0% 10.0% s.o% 0.0% 1997 1998 1999 2000 2001 2002 ProJ. Calendar Year Schools Parks Libraries Fire Stations Roads TOTAL Maximum Acceptable %.change over prior year Net Cost Trends FY2003 $4,847 693 375 401 4,109 $10,425 TBD 32.5 FY2002 FY2001 FY2000 FY99 $3,596 $3,593 $3,316 $3,240 812 809 703 730 282 254 282 317 315 255 268 282 2,863 3,252 2,047 2,027 $7,868 $8,163 $6,616 $6,596 $7,800 $7,800 $6,200 $6,200 -3.6 23.4 0.3 -3.3 Transfer of Staff Practice to Board Proffer Policy Staffwill not consider the transferring of "density credits" to properties beyond the boundaries of the existing zoning case when evaluating the impact of a request on capital facilities. 4 Transfer of Staff Practice to Board Proffer Policy Staff will assume lower estimated lot yields as part of the process of determining how much additional impact will result from a higher density rezoning application. This approach replaces "theoretical" lot yield calculations with the more accurate "average" lot yields actually experienced by developers when calculating impacts. Requested Actions · Set maximum amount per unit for FY2003 · Adopt Marshall & Swift Cost Index increase of 1.7% for existing cash proffer cases · Approve incorporation of staff practices into cash proffer policy 00(~014 s CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2002 Item Number: Subject: Nomination/Appointment to the Joint Accident Review Board 8.B.1. County Administrator's Comments: County Administrator: Board Action Requested: Nominate/Appoint a Member to serve on the Joint Accident Review Board. Summary of Information: The policy applies to all Chesterfield County and Public School employees and volunteers who operate County or School Board owned motor vehicles. It also applies to Chesterfield County Health Department state employees who use County or vehicles under the COOP agreement. The JARB reviews all motor vehicle accidents to decide whether the vehicle operator did everything reasonably possible to prevent the accident. Staff requests that the following persons nominated/appointed/reappointed by the Board of Supervisors to serve on the Joint Accident Review Board. The Joint Accident Review Board reviews automobile accidents involving drivers of County and Public School vehicles. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Attachments: Yes No O0001$ BOARD OF SUPERVISORS RENNY BUSH HUMPHREY CHAIRMAN MATOACA DISTRICT KELLY E. MILLER VICE CHAIRMAN DALE DISTRICT J. L. McHALE, III BERMUDA DISTRICT ARTHUR S. WARREN CLOVER HILL DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY Risk Management P.O. Box 788 CHESTERFIELD, VIRGINIA 23832 (804) 796-2128 (804) 748-2440-Fax LANE B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: FROM: The Honorable Members of the Board of Supervisors Risk Management Department DATE: July 31, 2002 SUBJECT: Nomination/Appointment to the Joint Accident Review Board Staff requests that the following person be nominated/appointed by the Board of Supervisors to serve on the Joint Accident Review Board. The Joint Accident Review Board reviews automobile accidents involving drivers of County and Public School vehicles. The previous representative from the Fire and Safety Department, Capt. David Daniels has moved to a different area of the department. Due to this move, we would like you to appoint the following. Capt. Donald Reekes - Fire & Safety Sr. Capt. Perry Hornbarger - Alternate The appointees arc authorized to assign their board tasks to their designee in the event of the appointee's absence from a regular Joint Accident Review Board meeting. If you would like additional information, please contact Ms. Karen Russell at (804) 796-2128. O00O:[6 Providing a FIRST CHOICE community through excellence in public service. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 28, 2002 Item Number: 8.B.2. Subject: Nomination/Appointment of a Board Member to the Richmond Metropolitan Convention and Visitor's Bureau (~RMCVB")and Setting of Annual Compensation for Serving on RMCVB County Administrator's Comments: County Administrator: Board Action Requested: Nominate and appoint a replacement Board member to the Richmond Metropolitan Convention and Visitor's Bureau and set annual compensation Summary of Information: Board appointments to the Richmond Metropolitan Convention and Visitor's Bureau serve one-year terms beginning January 1s~ of each year. The current Board appointee, Mr. Warren, has resigned and recommends Mr. Barber as his replacement. Any replacement would serve for the remainder of 2002 and could be reappointed for 2003. Currently Board appointees do not receive compensation for service on RMCVB. Since neither the Articles of Incorporation nor Bylaws of RMCVB prohibit compensation, the Board is legally authorized to pay compensation to any Steven L. Micas County Attorney 0800:58508 .1 Attachments: [-~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Chesterfield appointee. The Board compensates County representatives to the Crater Planning District Commission, the Richmond Regional Planning District Commission, the Capital Region Airport Commission, the Social Services Board and GRTCo It is recommended that the compensation be set at $3,000 annually, the same rate applicable to appointments to other committees. Any compensation approved by the Board will be prorated for the remainder of the 2002 calendar year. Payment of compensation to a Board representative for his service on RMCVB will not legally affect the current Board of SupervisorTs salary cap set by the previous Board in 1999. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the Rules of Procedure are suspended by unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. O000::t.S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: August 2B, 2002 Item Number: 8oB.3. I I I I I I III I I I subject: Nominations/Appointments to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint members to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board <YSCB) is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum tO focus on youth issues. Bermuda District. Supervisor McHale recommends that the Board nominate and appoint Diann DeLaPena, an adult, to the Youth Services Citizen Board for a term from July 1, 2002 through June 30, 2004. Ms. DeLaPena meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Preparer: Title: Director, Youth Services Attachments: ~-] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Clover Hill District. Supervisor Warren recommends that the Board nominate and appoint Lauren Hardison, a student at Clover Hill High School, to the Youth Services Citizen Board for a term from July 1, 2002 through June 30, 2003. Supervisor Warren also recommends that the Board nominate and appoint Marianne Feeney and Nicholas S. Malone, adults, to the Youth Services Citizen Board for terms from July 1, 2002 through June 30, 2004 and from July 1, 2002 through June 30, 2005, respectively. Ms. Hardison, Ms. Feeney, and Mr. Malone meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Dale District. Supervisor Miller recommends that the Board nominate and appoint Kathy Day and Victoria K. Barth, adults, to the Youth Services Citizen Board for a term from July 1, 2002 through June 30, 2003. Ms. Day and Ms. Barth meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Matoaca District. Supervisor Humphrey recommends that the Board nominate and appoint Jaclyn Murphy, a student at Matoaca High School, to the Youth Services Citizen Board for a term from July 1, 2002 through June 30, 2003. Ms. Murphy meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. 000020 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Au~lust 28, 2002 Item Number:8'c'La' Subject: Resolution Recognizing Mrs. Mary E. 2002 Taylor Upon Her Retirement August 31, County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mary E. Taylor for 27 years of service to Chesterfield County Information Systems Technology Department. Preparer: Attachments: Ycs No O00O RECOGNIZING MRS. MARY E. TAYLOR UPON HER RETIREMENT WHEREAS, Mrs. Mary E. Taylor began her public service with Chesterfield County as a computer operator for the Information Systems Technology Department in March 1975; and WHEREAS, Mrs. Taylor provided excellent support services to the computer operations staff; and WHEREAS, as a computer operator, Mrs. Taylor demonstrated exceptional ability to accurately operate and monitor mainframe computer and peripheral equipment to allow maximum utilization of resources and managed spooled reports to ensure timely printing; and WHEREAS, Mrs. Taylor has provided 27 years of quality service to the citizens of Chesterfield County, with significant accomplishments in her ability to monitor CICS to identify and resolve production problem situations and maintain response time; and WHEREAS, Mrs. Taylor has demonstrated a commitment to excellence and total dedication to Information Systems Technoloqy's strategic and tactical support of county objectives; and WHEREAS, Mrs. Taylor has earned respect and admiration for her work ethic, and her dedication and loyalty was exhibited throughout her tenure with the Information Systems Technology Department; and WHEREAS, Mrs. Taylor's professionalism, enthusiasm and loyalty will be remembered by all; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. Taylor's diligent service. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mrs. Mary E. Taylor and extends their appreciation for her dedicated service to the county, their congratulations upon her retirement, and their best wishes for a long and happy retirement. 000022 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Au~lust 28, 2002 Item Number: $.C.l.b. Subject: Resolution of Support for The Pledge of Allegiance County Administrator's Comments: County Administrator: Board Action Requested: Mr. Miller requested that the following resolution be adopted. Summary of Information: This resolution is in support of the continued use of the Pledge of Allegiance, including the words, "under God," in our schools, public meetings, ceremonies and all other official events. Preparer: Title: Director, Public Affairs Attachments' Yes F-~ No ~)00023 SUPPORTING THE PLEDGE OF ALLEGIANCE WHEREAS, the first Pledge of Allegiance to the flag of America was written by Francis Bellamy in 1892, and was recited by millions of students in public schools throughout the country for years; and WHEREAS, on June 14, 1923, the words, ~the Flag of the United States of America" were substituted for the words, ~my flag" in the original version; and WHEREAS, in June of 1954, then-President Dwight D. shepherded passage of an amendment that added the words, after %..one nation" in the pledge; and Eisenhower ~under God" WHEREAS, President Eisenhower said, Kin this way, we are reaffirming the transcendence of religious faith in America's heritage and future; in this way we shall constantly strengthen those spiritual weapons which forever will be our country's most powerful resource in peace and war;" and WHEREAS, the words, "In God We Trust" are the national motto, adopted by Congress on July 30, 1956; and WHEREAS, the coins and currency of the United States similarly bear the words, ~In God We Trust"; and WHEREAS, President Abraham Lincoln, in his famous Gettysburg address in 1863 referred to "...this nation, under God." NOW, THEREFORE, BE IT RESOLVED that despite the recent California court case that questioned the appropriateness of having the words ~under God" as part of the pledge, the Chesterfield Board of Supervisors hereby expresses its support for the continued use of the Pledge of Allegiance-- including the words, "under God," in our schools, public meetings, ceremonies and for all other official events. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 28, 2002 Item Number: 8.c. Lc. Subiect: Recognizing Mr. Brian Christopher Pavlik and Mr. Tyler William Monger, Both of Troop 829, Sponsored by Saint Matthias' Episcopal Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions. Summ, ary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Pavlik and Mr. Monger, both of Troop 829, upon attaining the rank of Eagle Scout. Neither Mr. Pavlik nor Mr. Monger will be able to attend the meeting. Lisa Elko Title: Clerk to the Board Attachments: Ycs J-]No 000025 RECOGNIZING MR. BRIAN CHRISTOPHER PAVLIK UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Brian Christopher Pavlik, Troop 829, sponsored by Saint Matthias' Episcopal church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Brian has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very Droud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of SuDervisors hereby extends its congratulations to Mr. Brian Christopher Pavlik on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING FLR. TYLER WILLIAM MONGER UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Tyler William Monger, Troop 829, sponsored by Saint Matthias' Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Tyler has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Tyler William Monger on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000027 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2002 Item Number: 8.C.l.d. Subject: Resolution Recognizing "National Payroll Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends the Board of Supervisors recognize "National Payroll Week" in Chesterfield County and adopt the attached resolution. Summary of Information: The American Payroll Association has declared the week of September 2-6, 2002, to be National Payroll Week. This week, celebrated annually during the week of Labor Day, recognizes the contributions of American workers, as well as Payroll Professionals, to promote the theme "America Works Because We're Working for America." Preparer: Title: Director, Accounting Department Attachments: Yes ~-~ No l#00002 t ] RECOGNIZING SEPTEMBER 2-6, 2002, AS "NATIONAL PAYROLL WEEK" WHEREAS, the American Payroll Association and its 20,000 members have launched a nationwide public awareness campaign to pay tribute to the more than 135 million people who work in the United States and the payroll professionals who support the American system by paying wages, reporting worker earnings, and withholding federal, state, and local employment taxes; and WHEREAS, payroll professionals in Chesterfield County play a key role in maintaining the economic health of the Commonwealth and the County, carrying out such diverse tasks as reporting into the unemployment insurance system; providing information for child support enforcement; monitoring COBRA insurance coverage; ensuring all payroll related expenses are accurately calculated and reported on financial statements; and carrying out tax withholding, reporting, and depositing; and WHEREAS, payroll professionals are responsible for complying with many complex and ever changing federal, state and local wage, hour and tax laws; and WHEREAS, today's payroll professionals play an increasingly important role in the economic security of American families by helping to identify non-custodial parents and ensure they comply with their child support mandates; and WHEREAS, Americans can feel more secure as they anticipate retirement, through the accurate and timely reporting by payroll professionals of Social Security taxes and retirement plan contributions; and WHEREAS, payroll professionals protect employees by helping to enforce fair labor practices by ensuring that workers are correctly paid for all hours worked, and that overtime is calculated in accordance with the Fair Labor Standards Act; and WHEREAS, payroll professionals have become increasingly proactive in educating the business community, the public and employees about the payroll tax withholding system. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes September 2-6, 2002, and proclaims the week, beginning with Labor Day each year, as "National Payroll Week," and calls to the attention of all citizens the importance of the contributions to America's economic health by the workers and payroll professionals in Chesterfield County by declaring that "America Works Because We're Working for America!" AND, BE IT FURTHER RESOLVED, that a copy of this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Au~lust 28, 2002 Item Number: 8.C.l.e. Subject: Resolution Remembering the Victims of September 11, 2001 County Administrator's Comments: County Administrator: Board Action Requested: Mr. Miller requested that the following resolution be adopted. Summary of Information: This resolution is in remembrance of the victims and their families of September 11, 2001. Preparer:~X~ -~ Public Affairs J~oonald J. K,~ / '~'~/ Director, Attachments: Yes ~ No 000030 REMEMBERING THE VICTIMS OF SEPTEMBER 11, 2001 WHEREAS, since 1776, America has stood as a beacon of freedom, liberty and justice, beckoning people from all parts of the world; and WHEREAS, after 226 years, America continues to stand for those virtues, and gives hope to millions around the globe; and WHEREAS, these same attributes that Americans hold dear have engendered fear, envy and hatred among terrorists, including the Taliban and A1-Queda organizations; and WHEREAS, on September 11, 2001, these terrorist organizations launched brutal, cruel and cowardly attacks on innocent men, women and children in a hijacked aircraft in Pennsylvania; in an aircraft and on the ground at the Pentagon, and in another aircraft and at the World Trade Center in New York City; and WHEREAS, among the thousands of victims were people from the United States of America and at least 33 other nations; and WHEREAS, other victims were courageous police, fire fighters, clergy, medical personnel and others who tried to render aid before they, too, became victims of these vile attacks; and WHEREAS, these attacks will be an indelible mark in human history as among the most evil acts ever committed. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby solemnly remembers all the September 11 victims and their families; reaffirms the undying nature of the ideals for which America still stands; and rededicates Chesterfield County, on behalf of all its citizens, to working for the ultimate triumph of freedom over bondage, of liberty over oppression, and of good over evil. OOO03:L CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin l Date: August 28, 2002 Item Number: 8.C. 1. f. Subject: ;ounty Administrator's Comments: ;ounty Administrator: Board Action Requested: Declaration of Drought Damage for Farmers Board approval of the attached resolution requesting a Declaration of Disaster ~tatus due to the drought. Summary of Information: Rainfall in Chesterfield County since June 1 has been 8.26 inches below the average rainfall for those months since 1995. The total of only 4.08 inches (June 1 through August 25) created extreme stress on all agricultural 2reps at a time when most crops have their greatest need for water. In addition to the lack of rainfall for crops, irrigation ponds are seriously low and have not been able to provide supplemental water. While lack of water is one factor, unusually high temperatures and humidity during July and August have added additional stress to crops. During July and August daytime temperatures exceed 90 degrees 46 days. ~onsistently hot weather draws moisture from plant leaves, which they were ~ot able to replace. Additionally, upper 90 temperatures for an extended ~eriod of time hampers pollination of crops reducing further the potential field. Livestock also suffered during this drought period. Not only were :ources of livestock drinking water stressed, but grazing crops have suffered to the point that many farmers are feeding hay that would normally be used during the cold winter months ahead. Approval of the attached resolution will enable farmers to benefit from state and federal assistance if it becomes available. Prep~ /~ Title: Deputy County Administrator Bradford S. Hammer Attachments: Yes ~ No REQUESTING THE GOVERNOR TO DECLARE CHESTERFIELD COUNTY A DISASTER AREA FOR AGRICULTURAL CROPS WHEREAS, the agricultural areas of Chesterfield County received only 4.08 inches of rainfall since June 1; and WHEREAS, the average rainfall amount for this period of time (since 1995) is 12.34 inches (a deficit of 8.26 inches); and WHEREAS, the county had daytime temperatures exceeding 90 degrees for 46 days during July and August; and WHEREAS, Chesterfield County has approximately 7,000 acres of agricultural and horticultural crops which have been severely damaged by these drought conditions; and WHEREAS, current estimates of the potential loss exceed one million dollars. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Chesterfield County respectfully requests Governor Mark R. Warner to declare Chesterfield County a disaster area, thereby qualifying Chesterfield County producers for any assistance programs that may be available at the state and federal levels. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: August 28, 2002 Item Number: 8.c.2. Subject: Authorize Award of Construction Contract and Transfer Funds for Courthouse Road/Branchway Road Connector Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to award a construction contract to Powers Paving and transfer $10,000 from the General Road Improvement Account (GRIA) Summary oflnformation: In July 2002, the Board authorized the County Administrator to award a construction contract up to $80,000 to the lowest responsible bidder for the Courthouse Road/Branchway Road Connector Project. Bids were received on July 29, 2002. Powers Paving submitted the low bid of $91,803. The bid is approximately 10% above the engineer's estimate. Staff has analyzed the bids and recommends Powers Paving be awarded the contract. To provide a sufficient construction contingency, $10,000 should be transferred from the GRIA. Recommendation: Staff recommends the Board authorize the County Administrator to award a $91,803 construction contract to Powers Paving and transfer $10,000 from the GRIA to the Courthouse/Branchway Connector Project. ,District: Preparer: Attachments: Clover Hill and Midlothian ~.J.McCracken agen530 Yes Title: Director of Transportation 00003~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 28. 2002 Number Budqet and Manaqement Comments: This request authorizes the County Administrator to award a construction contract for $91,803 and transfers $10,000 from the General Road Improvements Account to the Courthouse Road/ Branchway Road Connector project. The Board transferred $100,000 to the Courthouse Road/Branchway Road Connector Project in November 2001. The transfer of $10,000 would bring the total project budget to $110,000. The current balance in the General Road Improvements Account is $207,775. Approval of this item would reduce the balance in General Road Improvements to $197,775. Preparer: Rebecca T. Dickson Title: Director, Budget & Management 0O0O,33 Courthouse Road/Branchway Road July 29~ 2002 Bid Results Company Powers Paving Central Contracting Shoosmith Brothers APAC Colony Construction Southern Construction Interstate Construction J.H. Martin Amount $91,803.00 $109.353.00 $117.500.00 $119.500.00 $125.000.00 $125.717.00 $136.920.00 $154 312.00 Proiect Budget Preliminary Engineering Right-of-Way Utility Adjustments Road Construction Bid Construction Contingency Construction Administration and Inspection Estimated Cost $0 $8,139 $91,803 $10,058 $0 TOTAL: $110,000 Pro[ect Appropriations November 28, 2001 August 28, 2002 TOTAL: - General Road Improvement Account - General Road Improvement Account $I00,000 $ 10,000 $110,000 COURTHOUSE ROAD TO BRANCHWAY ROAD CONNECTOR 0.3 0 0.3 0.6 Miles N PROPOSED CONNECTOR ROAD '"' 0000~5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: Au~lust 28, 2002 Subject: Item Number: 8.C. 3. Authorize the County Administrator to Execute an Employee Assistance Program Contract with Diamond Consulting Corporation, d/b/a REACH EAP County Administrator'sComments: //~.c.~,~-~ //~~ County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to enter into a new contract with Diamond Consulting Corporation, d/b/a REACH EAP, for the Employee Assistance Program. Summary of Information: County and Schools staff recently completed an extensive RFP process for the Employee Assistance Program, as the five-year contract with the current vendor expires on September 30, 2002. To maintain a high level of quality coverage, staff recommends awarding a contract to Diamond Consulting Corporation, d/b/a REACH EAP. By contracting with REACH EAP, the county will receive more comprehensive services, including mediation services and training for management and supervisors. The estimated annual value of this contract is $87,000, based on premiums of $26.40 per employee per year. 'K~fiaJ. Geff~er - ' ' Attachments: ~ Yes Title: Director, HRM No I# O0003G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2002 Item Number: 8.C. 4.a. Subject: Transfer $10,000.00 from the Dale District Improvement Fund to the School Board to Purchase New Tables, Chairs and a Circulation Desk for the Media Center at J.G. Hening Elementary School County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $10,000.00 from the Dale District Improvement Fund to the School Board to purchase new tables, chairs and a circulation desk for the media center at J.G. Hening Elementary School. Summary of Information: Supervisor Miller has requested the Board to contribute $10,000.00 from the Dale District Improvement Fund to the School Board for the purchase of new tables, chairs and a circulation desk at J.G. Hening Elementary School. The County can give money to the School Board to make capital purchases of equipment for use on County property and to improve County property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Yes Title: Director, Budget and Management 0425:58545.1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Aisc attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? ., Describe in detail the funding request and how the money, if approved, will be spent. , Is any Coubty Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380. l Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes v~ No Yes ~- No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Srgn-.i ..... Title (if si-g/~ing on behalf of an organization) Printed Name 0407:23380.1 000039 FA'L-IH : ['iRE'i,' STIEHTEF.' HIGH'_g['IITH FflX iiCI. : ,5, 481 00S8 .TLu% 10 --'[3[32 L¥,:=_HI'] PI Field Quotation Name: Lin(la Rector ~n~,~i~n: J.G. Henin~ Elementary School Addr~'.~: 5230 Chicora Dr, Zip: Richmond, Va, 232~ Pho~: 8~ 743-~55 F~x: 804 74~3658 E.Ma~I; June 9 2002 36" W Cebinet' Cia, It with Three ':'":': 1 1 :2511057~V Sh.el¥~ E Ht ,~¢ium Oak $ 771.7~ ,~ 771.78 2 .. S 3 1 231225~ HL M~iumOak $ 1,171.09 $ e ..... . ~ - ~... 7 1 231749~ cl~ co~, cu~ Free EI~. Hr. ., M~ium Oak $ 861.~ 8 ,, $ 9 1 ,2318657 End Panels 3~' Hr. Medium Oak $ 112.~ $ 112.~ ~o ... ~. 12 C~RCU~T!O~ RESK ~ ,_ 13 $ 16 IS include. $ $ ~7 ~ _19 $ _ 2o $ Diatrict Sale~ Ma~a~et Con~ac'~ Inl'or~tion:' N~m~: Ma~ StJchter ~d)e~,~: 110'53rd St - Rear House ¢~, st z~: Virginia Beach. VA, 23451 P~Lo,:a: 757 491 5546 ~ho,. Ta~r~: 868 554 5347 Fax: 757 491 4858 ~.~: msticn terc.~ highsmim.com -.~-.. August 30. 2002 C¢,mments: Thank you far th~ oppo~uni~ to quote. These pdc~a :are r~l ~d ~ ool~na~n wEh any ~r d~o~ts. O~ ~lli~ terms are ~t in q~ may aff~t t~ pn~s ~ed. Q ~ pr~ do ~t ~ ~te ~a~ ta~ ~f app~b~). ~)~ (~ss ~c~, or ~edal ~ry ~~ tu~a ot~ i~i~), We ~ yo~ bu~nem ~ ~m to ma~ sum tha~ ~ur e~t~bn8 are ~mp~teiy met. ff ~u am ~ ~L pla ImPale a ~W of ~ur ~em~ ~ wl~ ~ r pumh~ ~ or~n~ ~ea~ refer ~o t~ q~b~, I~ y~ nave any auo~io~, p~a~ ~U ~o~ ~r~t ~ ~n~ orcal our BM Sales DepaEmen~ ~21 ~. AJ ~ua~ a~ ~e~ ~o re~w a~ a~mv~ a: our co~mfe ~a~ua~r~ in Fort ~n. ~in. ~W~4~j~ s a ~isto~ trad~erk of Hig~mkh' Inc. Cont'~=t ~[',e Group LLC W.~EiL::'7 H~ghwef 106 P.O. Box 800 00O0//0 ()6..'1() o2 >IoN o6:10 [TX-"RX NO 616(;)] ~0Ol FR!L-II'I : I'IRPt*0 '--,TI,:HTEF~ HILGH!3I'IITH FR:~: IlO. : -~_,-~ ~QaE, _TLtn. 10 2002 06:211~I'1 Pi Field Quotation ~r~o~: J.G. Honings Elementa~ School June 5230 Chicora Dr. c~. E-Mail: ,' ~ i Quantity - ..... ';';; ":':~i~'! T~'x'wood Library Table with ~-Lte~il I 6 241~60W L31-.~949 Edge.. M~ium Oak $ 435.82 $ 2,614.~ 2 36- x 60" x ~7" ~.~atural Nebula Top N~ural Nebu $ $ S 36 31-16AW g31-1~ Dell 16" Library Chair M~iu,n Oak 5 6 ~-16AW Dell 18" Libm~ Chalr~h A~$ M~ium OaK $ 128.93 $ 773.58 6 $ - $ . ~'0 Is In~ud~. $ $ 11 12 ~2 14 $ - $ ~5 $ i.~ . _. 16 17 $ $ _ ~9 20 Sales Manager Cor~li~-'t Information: Nar.e: Ma~ S~r ~,~ 110 53rd St - Rear House c~. st ~p: Virginia Bea~, VA 23451 Pho~ b=~: 757 491 5~6 TolPcr~: ~ 5~ 5347 ~*: 757 491 4858 ~-Ma.: ~sbchter~highsmiB.com Comment~; 80. ~ Conlract ~,~, ~,.roup LLC WSb"Z7 H~ghwa¥ 10~ I~ O. Box 800 000041 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2002 Item Number: 8.C.4.b. Subject: Transfer of $3,625 in Midlothian District Improvement Funds to the Police and Parks and Recreation Departments and the School Board to Defray the Costs of the Midlothian Village Day Festival County Administrator's Comments- County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $3,625 iN Midlothian District Improvement Funds to the Police and Parks and Recreation Departments and the School Board to rent space and equipment and provide services for the Midlothian Village Day Festival. Summary of Information: Supervisor Barber has requested the Board to transfer $3,625 in Midlothian District Improvement Funds to pay a portion of the costs incurred by the County to supply police, parks and recreation and school services to the Midlothian Village Day Festival. The Festival is a long-standing event that is co-sponsored by the County and is open to the general public. The festival will be held this year on October 20. The Police and Parks and Recreation Departments and the School Board have traditionally given assistance to the Festival and the requested funds will help defray the costs incurred by these departments to rent equipment and space and provide services and facilities which the departments previously planned to provide. $250 of the amount will be transferred to the Police Department to provide uniformed officers. ~,075 will be transferred to Parks and Recreation to Preparer: ~~t ~ ~/~/~ Title: Director, Budqet & Manaqement Rebecca T. Dickson 0425:58291 Attachments: Yes ~ No 0000~2 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ~ugust p.s, p. oop. Item Number: Page 2 of 2 rent tables, chairs, a stage platform, other equipment, and to publicize the event. $300 will be transferred to the School Board for the cost of renting the school and providing custodial services. This request originally came from the Midlothian Junior Women's Club. The County is legally prohibited from donating money to this organization. The Board is authorized, however, to defray the cost incurred by County departments and the School Board for civic events which the County has traditionally sponsored and which are open to the general public. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. June 14, 2002 Kimberly Conley County Administration P.O. Box 40 Chesterfield, VA 23832 Midlothian Junior Woman's Club P.O. Box 423 Midlothian, Virginia 23113 VA I:::tO±VI::/±SIN I~GV AJ-NFIO0 Dear Ms. Conley: Per our conversation, I am sending you the District Improvement Funds Application to help defray the costs of the 21st Annual Midlothian Village I)ay Festival and Craft Fair, sponsored by the Midlothian Junior Woman's Club. This year the festival will be held on Saturday, October 19th, 2002 from 10 am to 3 pm at Midlothian Middle School on Midlothian Turnpike. Since last year's festival was so successful, we would like to keep using the amusements that all the children enjoyed so much. These amusements have been so crucial in our ability to raise the amount of funds we have been able to donate back to our community. All activities are outdoors, and the event is held rain or shine! We will be publicizing this year's festival event through local newspapers, radio, and television advertisements. Last year, over 10,000 people visited the festival throughout the day. As a member of the General Federation of Women's Clubs (world's largest non-profit women's service organization), the Midlothian Junior Women's Club donates proceeds t}om the Midlothian Village Day Festival to local charities. Last year, with your support, we helped groups such as Easter Seals Camp East, Warren's Hope, Meals on Wheels, Camp Comfort, Children's Emergency Fund, and Noah's Children. A large portion of our proceeds, $5,000, went to a Playground for Katie this year, hoping to make a dent in the overwhelming cost of a special needs playground. We were also able to increase our newly started scholarship for graduating seniors in the local area. Last year we gave one $250 scholarship, while this year we were able to offer tWo $500 scholarships. Donations and assistance to these org~zations would not be possible without your support. Please take time to consider aiding us in our efforts by approving this application. Your help means a great deal to all of us in the Midlothian Junior Woman's Club and to our community. If you have any questions or would like more information about the Midlothian Junior Woman's Club, please contact me at 897-1066. Thank you again for your support! Sincerely, Susan Swan Midlothian Junior Woman's Club 0000, . DISTRICT IMPROVEMENT FUNDS This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or ,~ro~7o,~,~,,~ m~p_~ng this funding request? ,.J,,) ~'i k,h[O c'oo._ If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? ./ Describe in detail the funding request and (.P4. E.~ ~ ~lt"~ .how the ~m~acp~cjj, if approved, will be spen~ ~6 ~V¢~ ~ ~~ ~~. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Jrt~:~. ,_c¢_f-v~CAS j ~U~' 0k~L~o. 0407:23380. ] OOOO, S Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes v' No Yes ~ No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Title (if signing on behalf of an organization) Printed Name 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2002 Item Number: 8.C.5.a. Subject: Request for a Music/Entertainment Festival Permit for Enon Optimist Club Shrimp Festival on September 14, 2002 County Administrator's Comments' County Administrator: Board Action Requested: The Board of Supervisors is requested to grant a music/entertainment festival permit for the Enon Optimist Club Shrimp Festival on September 14, 2002. Summary of Information: The Enon Optimist Club proposes to conduct an outdoor concert on September 14, 2002 and has applied for a Music/Entertainment Festival Permit pursuant to § 3-12 of the County Code. The event is planned to occur on the grounds of the Enon Optimist Club located at 1101 Point of Rocks Road in Enon, Virginia between 3:00 p.m. and 7:00 p.m. The Optimist Club will receive all net proceeds generated by the concert. Admission tickets will be sold in advance for $10.00. It is anticipated that between 400 and 500 persons will attend the concert. Food and drinks will be provided by outside vendors. The music/entertainment arrangements have been reviewed by the County Attorney's Office and meet the substantive requirements of the ordinance. These arrangements provide adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. Steven L. Micas Title: County Attorney 0505: 58601.1 Attachments: Yes No Mr. Wendell Roberts Chesterfield County Attorney's Office Administration Bldg. #503 P.O. Box 40 Chesterfield, VA 23832-0040 August 7, 2002 Dear Mr. Roberts Thank you for your assistance with our pursuit of an Entertainment Permit for our upcoming Shrimp Festival event. The Optimist Club of Enon is a non-profit organization and is located at 1101 Point of Rocks Road, Chester, Virginia 23836 and is both applicant and event promoter. The Optimist Club will receive proceeds for the event. The proposed one-day event is scheduled for Saturday, September 14/2002, from 3pm till 7pm, at the Optimist Club premises located at 1101 Point of Rocks Road in southern Chesterfield County. The Optimist Club will assume all financial responsibilities. A live music act scheduled to perform is named "The Unnaturals" Printed tickets sold in advance for a price of $10 each will control admission. We estimate attendance from 400 to 500 persons. The Optimist Club will contract local vendors for the use of from 4 to 6 portable toilets, which will be removed, by the selected vendor at the conclusion of the event. The Optimist Club will collect and deliver trash to the Shoosmith location on Route 10. Our contact person is Mr. Michael Cole of Shoosmith Brothers. We are currently in the process of contacting vendors for our food and drinks. Lodging will not be necessary for our event. We will alert the Enon Volunteer Fire Department as well as Bensley Bermuda Rescue Squad of our event date and time. We will be requesting the necessary police officers for security. Adequate parking facilities will be provided on the premises as well as adjacent to the premises. O000 S Outdoor lighting will not be utilized. Live and/or taped music will be played in such a manner that the sound emanating will not constitute a nuisance to area property owners. All sound issues will be under the direct control of the bands stated above as well as the Optimist Club of Enon. The Optimist Club International insures the Optimist Club of Enon for $1,000,000. We also have a separate $1,000,000 liability policy for events and a $50,000 policy covering the buildings on the property. Ford Realty located at 111 West Poythress Street, Hopewell, Virginia 23860 holds these policies. Our contact person is Katy Clayton at (804) 458-6333. Our application fee is attached. It is our hope that the information preceding is adequate to meet the county's requirements for issuance of an Entertainment Permit for our event. If you have any questions, or need additional information, please do not hesitate to call. Thank you for your assistance. Sincerely, Tommy Brockwell (804) 458-5768 Event Coordinator 000049 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 28, 2002 Item Number: 8.C.5.b. Subject: Request for a Music/Entertainment Festival Permit for Rumba Restaurant and Night Club Rodeo Event on September 1, 2002 County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant a music/enter- tainment festival permit for the Rumba Restaurant and Nightclub Rodeo event on September 1, 2002. Summary of Information: Rumba Restaurant and Nightclub ("Rumba") proposes to conduct a one-day outdoor rodeo on September 1, 2002 in celebration of the Mexican and Central American independence days. Rumba has applied for a Music/Entertainment Festival Permit pursuant to Section 3-12 of the County Code. The rodeo will include bull riding, animals, live and taped music, and food (to be served in the restaurant). The location of the rodeo is planned for Rumba's restaurant located at 4900 Jefferson Davis Highway between 12:00 noon and 8:30 p.m. (see attached map.) Adult admission will cost $50.00 with children 8 and under admitted free. It is anticipated that 1,000 persons will attend. Rumba will receive all net proceeds generated by the event. The music/entertainment arrangements have been reviewed by staff and, with the exception of a few minor items that Rumba expects to complete by the Board meeting, the arrangements meet the substantive requirements of the ordinance.__These arrangements provide adequate measures as modified by staff Preparer: ~ , [~('¢~b ~ven L. Micas Attachments: Yes No Title: County Attorney 1923:58689.1 000050 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 conditions to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. Rumba has made adequate arrangements for parking on an adjacent lot and throughout the neighborhood. Rumba also has applied to the ABC Board to sell beer at the event. The application is pending and the ABC Board has not yet made its decision. Although the Board of Supervisors may require a bond to insure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board approve the entertainment permit subject to conditions recommended by staff. Staff further recommends that the Board not require a bond. 00005:1. Scale: Parcel Map of Chesterfield County Chesterfield County assumes no legal responsibility for the information contained on this map. This map is not to be used for land conveyance. The horizontal data is based on the VA State Plane Coordinate system, NAD 1983. The topographic information is based on 1989 photogrammetry and NAVD29. 100 0 100 200 Feet N 4 GR~NDALL- PY RT. 2203 4g08 Printe~ by: planning Date: Thu Aug 15 10:07:55 2002 pATE 8174 Copyright 2002. Chesterfield County CHESTERFIELD COUNTY  BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: August 28, ?.002 Item Number: s.c.6. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summar~ o[ In[ormation: Clover Hill: Old Hundred Mill Sec. A Matoaca: Forest View Sec. 5 ~' ~~["Richard ~ Title: Director of Environmental Engineering Preparer: Attachments: I Yes --1 No #OO0053 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - OLD HUNDRED MILL, SEC A DISTRICT: CLOVER HILL MEETING DATE: 28 August 2002 ROADS FOR CONSIDERATION: FOGGY MrI J. DR LIBERTY POINT CT LIBERTY POINT DR LIBERTY POINT PL IVmI, VIEW DR Vicinity Map: OLD HUNDRED MILL, SEC A 000054 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - FOREST VIEW, SEC. 5 DISTRICT: MATOACA MEETING DATE: 28 August 2002 ROADS FOR CONSIDERATION: BIRDBROOK DR TWISTFff) OAK CT TWISTED OAK DR Vicinity Map: FOREST VIEW, SEC. 5 ~,KEVIEW RD 000055 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 ,Meetin~l Date: Au~lust 28, 2002 Item Number: 8.C.7. Subiect: Accept and Appropriate Funds and Authorize Position for Community Services Board County Administrator: Board Action Requested: Accept and appropriate $181,081 in state, federal and Medicaid funds for FY 2003 and re-appropriate $60,000 from unexpended FY02 restricted federal funds for the Chesterfield Community Services Board, and establish one full-time position using Part C funds previously awarded and accepted. Summary of Information: 1. The Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services (DMHMRSAS) notified the Chesterfield Community Services Board of FY 2003 Discharge Assistance Program funding in the amount of $136,081. 2. DMHMRSAS awarded the Chesterfield Community Services Board $5,000 in federal Substance Abuse Prevention funds. 3. DMHMRSAS awards Medicaid funding for environmental modifications for consumers with mental retardation; the CSB estimates $40,000 in such funding for FY 2003. 4. Two grants of restricted federal Substance Abuse Prevention and Treatment funds totaling $60,000 were not expended prior to the end of FY 2002 and require re-appropriation to FY 2003. 5. Authorize establishment of one full-time position using Part C funds 2002. accepte,d and apprg~3ri~ted July 24, Preparer: .~,/~,,?~ r//~---~~2~ ///' (~'~o~. B~unstein Attachments: [ ~ [Yes No Title: Executive Director M H/MP,/SA Department CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin0 Date: Auoust 28. 9002 Number Bud.qet and Mana.qement Comments: This item requests that the Board accept and appropriate federal and state awards in the combined amount of $141,081, reappropriate $60,000 in federal funds received but not expended in FY2002, and authorize the creation of an additional position in the MH/MR/SA Department. These funds will be incorporated into the department's revised FY2003 operating budget. Funds for the additional position are available from a grant award previously appropriated by the Board at the July 24, 2002 meeting. Preparer: Rebecca T. Dickson Title: Director, :Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 28, 2002 Item Number: 8.c.8. Subiect: Amended Memorandum of Understanding and Escrow Agreement Relating to the Expansion of the Appomattox River Water Authority County Administrator's Comments: /'~¢4~.4:~'//f~~ County Administrator: Board Action Requested: Staff requests that the Board of Supervisors authorize the Chairman to execute the amended Memorandum of Understanding and the Escrow Agreement. Summary oflnformation: The Board of Supervisors previously appropriated funds for the County's portion of the cost to expand the Appomattox River Water Authority treatment facility, and authorized the Chairman to execute the Memorandum of Understanding (MOU) describing the procedure to be followed. Subsequently, it was determined that an Escrow Agreement is necessary to provide the proper structure and protections for the parties involved. The MOU must be revised to recognize the existence of the Escrow Agreement. The Escrow Agreement and the MOU as revised have been approved as to form by the County Attorney. Director of Utilities Attachments: Yes ~-~ No OOO.SS MEMORANDUM OF UNDERSTANDING Effective Date: August 28, 2002 The Appomattox River Water Authority (the "Authority" or "ARWA") and the County of Chesterfield, Virginia ("Chesterfield"), the City of Colonial Heights, Virginia ("Colonial Heights"), the County of Dinwiddie, Virginia ("Dinwiddie"), the City of Petersburg, Virginia ("Petersburg") and the County of Prince George, Virginia ("Prince George") (collectively, the "Participating Jurisdictions") have entered into Service Agreements dated August 28, 1964 between the Authority and Petersburg, September 8, 1964 between the Authority and Prince George, September 9, 1964 between the Authority and Chesterfield, September 9, 1964 between the Authority and Dinwiddie, and September 15, 1964 between the Authority and Colonial Heights, all as collectively amended by the Amendment to 1964 Service Agreements, dated December 20, 1982 (the "First Amendment to 1964 Service Agreements"), the Modification Agreement, dated as of September 1, 1983 (the "Modification Agreement") and the Second Amendment to 1964 Service Agreements, dated August 15, 1986 (the "Second Amendment to 1964 Service Agreements") (collectively, as heretofore amended and modified, the "Service Agreements"). Unless otherwise defined, each capitalized term used herein shall have the meaning given it in the Service Agreements. This Memorandum of Understanding (the "MOU") among the Authority, Chesterfield and SunTrust Bank, Richmond, Virginia ("SunTrust") briefly describes the procedure to be followed by the Authority and Chesterfield to ensure prompt payment of amounts due from Chesterfield in connection with financing the ARWA Water Treatment Plant Expansion Project. The Authority has determined to issue long-term Additional Bonds to finance the ARWA Water Treatment Plant Expansion Project. The procedure described in this MOU applies to Chesterfield's election to fund from its own available funds up to $31,300,000 of its share of the Future Expansion Costs (as defined in the Service Agreements) in accordance with paragraph 2(a) to the Third Amendment to 1964 Service Agreements (the "Third Amendment to 1964 Service Agreements"). In addition, this MOU describes the procedure to be followed with respect to monies to be lent by Chesterfield to the Authority to finance on an interim basis up to $10,000,000 of the Participating Jurisdictions' (except Chesterfield) share of the Future Expansion Costs prior to the Authority's issuance of long-term Additional Bonds to finance the ARWA Water Treatment Plant Expansion Project. The establishment of, deposits to and payments from the Escrow Fund (as hereinafter defined) shall be evidenced by an escrow agreement among the Authority, Chesterfield and SunTrust and the terms and conditions set forth in such escrow agreement shall be consistent with the terms and conditions set forth in this MOU. 1. Establishment of Escrow Fund. During the life of this MOU, there shall be established with SunTrust, a special, segregated and irrevocable Escrow Fund, designated the "Chesterfield/ ARWA Water Treatment Plant Expansion Project Fund" (the "Escrow Fund"). SunTrust shall hold the Escrow Fund in its custody for the benefit of the Authority and separate and apart from other funds of the Authority and Chesterfield. The Escrow Fund and all amounts in it are irrevocably pledged to the payment of Chesterfield's share of the Future Expansion Costs in accordance with paragraph 2(a) of the Third Amendment to 1964 Service Agreement; provided that up to $10,000,000 may be used to finance on an interim basis a portion of the other Participating Jurisdictions' share of the Future Expansion Costs. Chesterfield will pay the costs of the establishment and maintenance of the Escrow Fund as set forth in the letter from SunTrust to Chesterfield dated March 12, 2002. 2. Deposits into the Escrow Fund. Chesterfield agrees to irrevocably deposit with SunTrust for deposit in the Escrow Fund within five (5) days of the effective date (August 28, 2002) of this MOU $31,300,000, to be applied to Chesterfield's share of the Future Expansion Costs for which the Authority is issuing Additional Bonds. SunTrust agrees that it shall immediately upon receipt of such moneys from Chesterfield deposit them into the Escrow Fund. The investment of the moneys in the Escrow Fund shall be directed by the Chesterfield County Treasurer in legal investments for moneys other than public sinking funds in accordance with Section 2.2-4501 of the Code of Virginia of 1950, as amended. Chesterfield shall be entitled to any and all income derived from the investment of the moneys in the Escrow Fund not needed for Chesterfield's share of the Future Expansion Costs. Such income shall be transferred to Chesterfield upon receipt by SunTrust of a certificate, signed by an Authorized Representative of the Authority, stating that the Future Expansions for which the Authority issued Additional Bonds have been completed or terminated. Chesterfield shall ensure that the amounts deposited in the Escrow Fund are sufficient to satisfy the requirements described in this MOU. 3. Payments from Escrow Fund. (a) Prior to the date of issuance of the Authority's Additional Bonds to finance the ARWA Water Treatment Plant Expansion Project, SunTrust shall use moneys in the Escrow Fund solely (i) to pay a portion (up to $10,000,000) of the Participating Jurisdictions' (except Chesterfield) share of the Future Expansion Costs (the "Loan") and (ii) to pay all of Chesterfield's share of the Future Expansion Costs in accordance with the Third Amendment to 1964 Service Agreements. Before any payment shall be made from the Escrow Fund pursuant to this paragraph (a) (payments made pursuant to paragraph 3(a)(i) shall be referred to herein as a "Principal Advance"), there shall be filed with SunTrust a copy of such requisitions and accompanying certificate(s) filed with the Trustee (as defined in the Agreement of Trust which is hereinafter defined) as required by Section 504 of the Agreement of Trust between the Authority and SunTrust Bank (as successor to United Virginia Bank) dated as of August 15, 1986, as amended (the "Agreement of Trust") when a payment is to be made from the Construction Fund (as defined in the Agreement of Trust). Such requisition shall specify each Participating Jurisdiction's respective portion of the Future Expansion Costs to be paid from the Escrow Fund to the person, firm or corporation to whom the payment is due. (b) After the date of issuance of the Authority's Additional Bonds, SunTrust shall use moneys in the Escrow Fund solely to pay all of Chesterfield's share of the Future Expansion Costs in accordance with the Third Amendment to 1964 Service Agreements. Before any payment shall be made from the Escrow Fund, there shall be filed with SunTrust a copy of such requisitions and accompanying certificate(s) filed with the Trustee as required by Section 504 of the Agreement of Trust when a payment is to be made from the Construction Fund (as defined in the Agreement of O00OGO Trust). Such requisition shall specify Chesterfield's portion of the Future Expansion Costs to be paid from the Escrow Fund to the person, firm or corporation to whom the payment is due. Payments from the Escrow Fund shall be made simultaneously with payments made from the Construction Fund. (c) Upon receipt of each such requisition and accompanying certificate or certificates as described in (a) and (b) above, SunTrust shall make payment from the Escrow Fund in accordance with such requisition. (d) The frequency of such payments from the Escrow Fund shall be made generally in accordance with the ARWA Water Treatment Plant Expansion Project projected construction draw schedule which is attached hereto as Exhibit A, as may be revised from time to time by the Authority as required by the construction of the ARWA Water Treatment Plant Expansion. 4. Repayment of Loan. (a) Upon the issuance of the Authority's Additional Bonds, the Authority promises to pay Chesterfield, solely from the proceeds of the Additional Bonds, the principal amount of the Loan (which shall represent the sum of all Principal Advances made pursuant to paragraph 3 (a)(i) above), and solely from the proceeds of the Additional Bonds, interest on each Principal Advance made pursuant to paragraph 3(a)(i) from the date such Principal Advance is made until payment of the entire principal amount of the Loan at 4.75% per annum. Record of each Principal Advance shall be noted on a certificate of principal advances to be maintained by SunTrust. (b) Upon payment of the entire principal amount of the Loan by the Authority, Chesterfield shall deposit such amount, representing the repayment of the Loan, in the Escrow Fund to be used for the purposes described in paragraph 3(b). 5. Issuance of Additional Bonds. The Authority shall use its best efforts to issue long- term Additional Bonds to finance the ARWA Water Treatment Plant Expansion Project by December 31, 2002. 6. Termination of MOU. The parties shall comply with the procedures described in this MOU until completion of the ARWA Water Treatment Plant Expansion Project, or such time as the Authority and Chesterfield agree otherwise. 7. Obligations of Chesterfield Limited. The obligations of Chesterfield under this MOU for the payment of money shall be limited to the moneys on deposit from time to time in the funds and accounts created and established under the Bond Resolution adopted by the Board of Supervisors of Chesterfield on July 24, 1985, as supplemented and amended from time to time ("Chesterfield Bond Resolution"), providing for the issuance of Water and Sewer Revenue Bonds (as defined in the Chesterfield Bond Resolution) of Chesterfield. The obligations of Chesterfield under this MOU for the payment of money shall not be deemed to constitute full faith and credit general obligations of Chesterfield for which there is a right to compel the exercise of the ad valorem tax power of Chesterfield. 8. Execution in Counterparts. This MOU may be executed in any number of counterparts, each of which when so executed shall be deemed an original, but all of which shall together constitute one and the same instrument. Upon receipt by SunTrust of a certificate, signed by an Authorized Representative of the Authority, stating that the Future Expansions for which the Authority issued Additional Bonds have been completed or terminated, the balance of moneys remaining in the Escrow Fund (including any investment income) shall be transferred to Chesterfield. ACKNOWLEDGED AND AGREED: Appomattox River Water Authority By: Its: County of Chesterfield, Virginia, Participating Jurisdiction By: Its: SunTrust Bank By:. Its: O000GC EXHIBIT A ARWA Water Treatment Plant Expansion Construction Draw Schedule 000063 ESCROW AGREEMENT THIS ESCROW AGREEMENT (the "Escrow Agreement") is entered into and effective this 28th day of August, 2002 (the "Effective Date"), by and among SunTrust Bank (the "Escrow Agent"), the Appomattox River Water Authority (the "Authority" or "ARWA") and the County of Chesterfield, Virginia ("Chesterfield"). WHEREAS, the Authority and Chesterfield, the City of Colonial Heights, Virginia ("Colonial Heights"), the County of Dinwiddie, Virginia CDinwiddie"), the City of Petersburg, Virginia ("Petersburg") and the County of Prince George, Virginia ("Prince George") (collectively, the "Participating Jurisdictions") have entered into Service Agreements dated August 28, 1964 between the Authority and Petersburg, September 8, 1964 between the Authority and Prince George, September 9, 1964 between the Authority and Chesterfield, September 9, 1964 between the Authority and Dinwiddie, and September 15, 1964 between the Authority and Colonial Heights, all as collectively amended by the Amendment to 1964 Service Agreements, dated December 20, 1982 (the "First Amendment to 1964 Service Agreements"), the Modification Agreement, dated as of September 1, 1983 (the "Modification Agreement") and the Second Amendment to 1964 Service Agreements, dated August 15, 1986 (the "Second Amendment to 1964 Service Agreements") (collectively, as heretofore amended and modified, the "Service Agreements"); WHEREAS, the Service Agreements provide for, among other things, the sale of water by the Authority to the Participating Jurisdictions; WHEREAS, the Service Agreements contemplate improvements, betterments, repairs, equipment replacements, extensions and expansions (the "Future Improvements" and the "Future Expansions") to the water system to meet the future needs of the Participating Jurisdictions; WHEREAS, the Service Agreements provide for the method through which Future Expansions may be funded by the Participating Jurisdictions; WHEREAS, Chesterfield has elected to fund from its own available funds up to $31,300,000 (the "Escrowed Funds") of its share of the Future Expansion Costs (as defined in the Service Agreements) in accordance with paragraph 2(a) to the Third Amendment to 1964 Service Agreements (the "Third Amendment to 1964 Service Agreements"); WHEREAS, Chesterfield intends to loan the Authority to finance on an interim basis up to $10,000,000 of the Participating Jurisdictions' (except Chesterfield) share of the Future Expansion Costs prior to the Authority's issuance of long-term additional bonds to finance the ARWA Water Treatment Plant Expansion Project (the "Project"); WHEREAS, the procedure to be followed by the Authority, Chesterfield and SunTrust Bank with respect to the (i) prompt payment of amounts due from Chesterfield in connection with financing the Project; (ii) Chesterfield's election to fund from its own available funds up to $31,300,000 of its share of the Future Expansion Costs; and (iii) Chesterfield's loan to the Authority is evidenced by a memorandum of understanding (the "MOU") among the Authority, Chesterfield and SunTrust Bank dated August 28, 2002; WHEREAS, the Escrowed Funds are to be placed into escrow under the terms of this Escrow Agreement and the MOU; NOW, THEREFORE, in consideration of the premises herein, the parties hereto agree as follows: 9. Definitions. Unless otherwise defined, each capitalized term used herein shall have the meaning given it in the Service Agreements. 10. Purpose. This Escrow Agreement is being executed and delivered, and the deposit of the Escrowed Funds hereunder is being made, for the purpose of ensuring prompt payment of amounts due from Chesterfield in connection with financing the Project. The Authority and Chesterfield hereby appoint and designate the Escrow Agent as escrow agent for the purposes set forth herein and in the MOU, and the Escrow Agent does hereby accept such appointment under the terms and conditions set forth herein and in the MOU. 11. Establishment of Escrow Fund. During the life of this Escrow Agreement, there shall be established with the Escrow Agent, a special, segregated and irrevocable Escrow Fund, designated the "Chesterfield/ARWA Water Treatment Plant Expansion Project Fund" (the "Escrow Fund"). The Escrow Agent shall hold the Escrow Fund in its custody for the benefit of the Authority and separate and apart from other funds of the Authority and Chesterfield. The Escrow Fund and all amounts in it are irrevocably pledged to the payment of Chesterfield's share of the Future Expansion Costs in accordance with paragraph 2(a) of the Third Amendment to 1964 Service Agreements; provided, that up to $10,000,000 may be used to finance on an interim basis a portion of the other Participating Jurisdictions' share of the Future Expansion Costs. 12. Deposits into the Escrow Fund, Chesterfield shall deposit with the Escrow Agent for deposit in the Escrow Fund within five (5) days of the Effective Date $31,300,000, to be applied to Chesterfield's share of the Future Expansion Costs for which the Authority is issuing additional bonds. The Escrow Agent agrees that it shall immediately upon receipt of such moneys from Chesterfield deposit them into the Escrow Fund. Chesterfield shall ensure at the time of deposit that the amounts deposited in the Escrow Fund are sufficient to satisfy the requirements described in this Escrow Agreement and in the MOU. In the event Chesterfield loans funds to the Authority in accordance with paragraph 3 of the MOU, Chesterfield shall deposit with the Escrow Agent the entire principal amount of the Loan (as defined in the MOU) pursuant to paragraph 4 of the MOU. The Escrow Agent agrees that it shall immediately upon receipt of such moneys from the Authority deposit them into the Escrow Fund. The Escrow Agent shall have no responsibility for calculating the interest due on the Loan. The Authority shall provide the Escrow Agent with written notice of the issuance of additional bonds to finance the Project upon the closing of such bonds. The investment of the moneys in the Escrow Fund shall be directed in writing by the Chesterfield County Treasurer in legal investments for moneys other than public sinking funds in accordance with Section 2.2-4501 of the Code of Virginia of 1950, as amended. Any investment O000GS earnings received or investment losses incurred on the Escrow Fund shall be deposited into or charged to the Escrow Fund. Chesterfield shall be entitled to any and all income derived from the investment of the moneys in the Escrow Fund not needed for Chesterfield's share 'of the Future Expansion Costs. Such income shall be transferred to Chesterfield upon receipt by the Escrow Agent of a certificate, signed by an Authorized Representative of the Authority, stating that the Future Expansions for which the Authority issued additional bonds have been completed or terminated and that such income should be transferred to Chesterfield. The Escrow Agent shall not have any liability for any loss sustained as a result of any investment made pursuant to the written instructions of the Chesterfield County Treasurer or as a result of any liquidation of any investment prior to its maturity or for the failure of the Chesterfield County Treasurer to give the Escrow Agent written instructions to invest or reinvest the Escrow Fund. Costs incurred by the Escrow Agent in connection with the making or liquidation of any investment of the Escrow Fund may be charged by the Escrow Agent against amounts in the Escrow Fund if such costs are not paid. 13. Payments from Escrow Fund. Payments shall be made from the Escrow Fund in accordance with paragraph 3 of the MOU and solely for the purposes set forth in paragraph 3 of the MOU. Payments from the Escrow Fund shall be made by the Escrow Agent pursuant to requisitions filed by the Authority with the Escrow Agent as described in paragraph 3 of the MOU. Each requisition shall clearly indicate whether and to what extent, the amount being requisitioned represents a Principal Advance (as defined in the MOU). The sum of all Principal Advances shall in no event exceed $10,000,000. The Escrow Agent shall not honor any requisition from the Authority that will cause the sum of the Principal Advances to exceed $10,000,000. If a requisition is filed by the Authority with the Escrow Agent that will cause the sum of the Principal Advances to exceed $10,000,000, the Escrow Agent shall give prompt notice to the Authority that the requisition will not be honored. Upon being notified, the Authority may resubmit a corrected requisition that will not cause the sum of the Principal Advances to exceed $10,000,000. Upon disbursement of Principal Advances in the aggregate amount of $10,000,000, the Escrow Agent shall have no further obligation to honor requisitions filed by the Authority pursuant to paragraph 3(a)(i) of the MOU. 14. Limitation of Liability; Rights of Escrow Agent. The Escrow Agent undertakes to perform only such duties as are expressly set forth herein and in the MOU, and no additional duties or obligations shall be implied hereunder or thereunder. In performing its duties under this Escrow Agreement and the MOU, or upon the claimed failure to perform any of its duties hereunder or thereunder, the Escrow Agent shall not be liable to anyone for any damages, losses or expenses which may be incurred as a result of the Escrow Agent so acting or failing to so act; provided, however, Escrow Agent shall not be relieved from liability for damages arising out of its proven negligence or willful misconduct under this Escrow Agreement and the MOU. The Escrow Agent shall in no event incur any liability with respect to (i) any action taken or omitted to be taken in good faith upon advice of legal counsel, which may be counsel to any party hereto, given with respect to any question relating to the duties and responsibilities of the Escrow Agent hereunder or under the MOU or (ii) any action taken or omitted to be taken in reliance upon any instrument delivered to the Escrow Agent and justifiably believed by it to be genuine and to have been signed or presented by the proper party or parties. As an additional consideration for and as an inducement for the Escrow Agent to act hereunder and under the MOU, it is understood and agreed that, in the event of any disagreement between the parties to this Escrow Agreement or the MOU or among them or any other person(s) resulting in adverse claims and demands being made in connection with or for any money or other property involved in or affected by this Escrow Agreement or the MOU, the Escrow Agent shall be entitled, at the option of the Escrow Agent, to refuse to comply with the demands of such parties, or any of such parties, so long as such disagreement shall continue. In such event, the Escrow Agent shall make no delivery or other disposition of the Escrowed Funds or any part of such Escrowed Funds. Anything herein to the contrary notwithstanding, the Escrow Agent shall not be or become liable to such parties or any of them for the failure of the Escrow Agent to comply with the conflicting or adverse demands of such parties or any of such parties. The Escrow Agent shall be entitled to continue to refrain and refuse to deliver or otherwise dispose of the Escrowed Funds or any part thereof or to otherwise act hereunder, as stated above, unless and until (a) the rights of such parties have been duly adjudicated by a court having jurisdiction of the parties and the Escrowed Funds as provided in paragraph 16 herein; or (b) the parties have reached an agreement resolving their differences and have notified the Escrow Agent in writing of such agreement. 15. Compensation. Chesterfield shall pay the costs of establishment and maintenance of the Escrow Fund as set forth in the letter from SunTrust Bank to Chesterfield dated March 12, 2002. 16. Resignation. The Escrow Agent may resign at any time from its obligations under this Escrow Agreement and the MOU by providing written notice to the parties hereto. Such resignation shall be effective on the date set forth in such written notice which shall be no earlier than thirty (30) days after such written notice has been given. A successor escrow agent shall be appointed upon the mutual agreement of the Authority and Chesterfield. In the event no successor escrow agent has been appointed on or prior to the date such resignation is to become effective, the Escrow Agent shall be entitled to tender into the custody of a court of competent jurisdiction all assets then held by it hereunder and shall thereupon be relieved of all further duties and obligations under this Escrow Agreement and the MOU. The Escrow Agent shall have no responsibility for the appointment of a successor escrow agent hereunder. 17. Notices. Except as expressly provided in this Escrow Agreement, all notices given in connection with this Escrow Agreement and the MOU shall be deemed to have been duly given on the date of delivery if personally delivered, or of delivery by facsimile transmission with transmission confirmed, or if delivered by an overnight courier with receipt acknowledged, or three (3) days after mailing if mailed by certified or registered mail, return receipt requested, addressed as follows: (a) If to the Authority, to: Appomattox River Water Authority 21300 Chesdin Road Petersburg, Virginia 23803 ATTN: Richard Hartman Facsimile: 804/590-9285 (b) If to Chesterfield County, Virginia Chesterfield County, Virginia Utilities Department P.O. Box 608 Chesterfield, Virginia 23832-0009 ATTN: Craig S. Bryant Facsimile: 804/751-4607 (c) If to the Escrow Agent: SunTrust Bank HDQ 5310 919 East Main Street, l0th Floor Richmond, VA 23219 ATTN: Philip M. Farmer, Jr. Facsimile: 804/782-7855 Such addresses may be changed from time to time by means of a notice given in the manner provided in this paragraph 9. 18. Successors and Assigns. This Escrow Agreement and all action taken hereunder in accordance with its terms shall be binding upon and inure to the benefit of parties hereto and their respective successors. 19. Headings. The headings contained in this Escrow Agreement are intended principally for convenience and shall not, by themselves, determine the rights of the parties to this Escrow Agreement. 20. Waiver. Waiver of any term or condition of this Escrow Agreement by any party shall not be construed as a waiver of a subsequent breach or failure of the same term or condition, or a waiver of any other term or condition of this Escrow Agreement. 21. Entire Agreement. This Escrow Agreement constitutes the entire agreement and understanding among the parties hereto with respect to the subject matter hereof, and supersedes all prior agreements and understandings, written and oral, among the parties with respect to such subject matter. O000G 22. Modification. None of the terms or conditions of this Escrow Agreement may be changed, waived, modified or varied in any manner whatsoever unless by a writing duly signed by the Authority, Chesterfield and the Escrow Agent. 23. Enforceability. Any provision of this Escrow Agreement which is prohibited or unenforceable in any jurisdiction shall as to such jurisdiction, be ineffective to the extent of such prohibition or unenforceability without invalidating the remaining provisions hereof, and any such prohibition or unenforceability in any jurisdiction shall not invalidate or render unenforceable such provision in any other jurisdiction. This Escrow Agreement shall be binding upon, and inure to the benefit of, and be enforceable by and against the respective successors and assigns of the parties to this Escrow Agreement. 24. Governing Law and Venue. This Escrow Agreement shall be construed, enforced and administered in accordance with the laws of the Commonwealth of Virginia, without respect to its conflict of law principles. Any dispute between the parties, or any of them, that cannot be resolved by them, shall be resolved in the Circuit Court of the County of Chesterfield, Virginia and in no other forum. 25. Execution in Counterparts. This Escrow Agreement may be executed in any number of counterparts, each of which when so executed shall be deemed an original, but all of which shall together constitute one and the same instrument. [Remainder of Page Intentionally Left Blank] IN WITNESS WHEREOF, the parties have duly executed this Escrow Agreement as of the date first written above: APPOMATTOX RIVER WATER AUTHORITY COUNTY OF CHESTERFIELD, VIRGINIA By: By: Printed Name Printed Name Title Title SUNTRUST BANK, as Escrow Agent By: Philip M. Farmer, Jr. Printed Name Vice President Title 009070 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~ Date: August 28, 2002 Item Number: 8.C.9.a. Subject: Request to Quitclaim a Portion of a Variable Width Storm Water Management/Best Management Practice Easement Across the Property of Trustees of New Deliverance Evangelistic Church County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width SWM/BMP easement across the property of Trustees of New Deliverance Evangelistic Church. Summary of Information: The Trustees of New Deliverance Evangelistic Church have requested the quitclaim of a portion of a variable width SWM/BMP easement across their property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Midlothian John W. Harmon Attachments: Yes ~ No Title: Right of Way Manafler # VICINITY SKETCH Request to Quitclaim a portion of a variable width SWM/BMP Easement across the property of Trustees of New Deliverance Evangelistic Church I DR: VlD~I Chesterfield County Department of Utilities Right Of Way Office O000T2 ~ T~LE LOT 8 P.B. I tO, PG. 3-$ LOT ~.~. '~. ' LOT ~ LOT 9 LOT 10 ' EASEMENT 1 iO, PG. 3-6 ANDERSON SE'CRON 2 P,B, I I0, PG. 3-6 EX. 16' SE!/~ER F__ASE. 0 P.B. 110, PG. 6 LOT 11 T 12 LOT I4 Ex. ~6' W/L ~4SE. P.B. 110, PG. 6 EX. 16' W/I. EASE.~ D.B. 3142, PG. / G.P.I.N. 7~4-XOO-gXOJO0000 / . ~~ ~ / 170t ~ ~ / } D.B. 5003 t~. 734 6PIN: 764-700-704300000 ~ /' ,j,, SITE PLAN No. 02PROJ20 // COVt%fl~ CALWN LONG at '~'~'2'~ ~ ~'] ~ EXISTING 20' / I ~sn~ V~eL~ .: ~ .--~, p,e. ~aTa ~. aao ~;~ I~ - ' -- ~ ~ ~ s~-.'~ /. .ROAD 0 SCALE 1" = 100 I00 200 I PLA T SHO VVll~G VA CA TION OF A PORTION OF TI-IE S W~IVIP EASEIVIE~NT ON THE PROPERTY OF NEW DELIVERANCE E VA_NGELI$ TIC CI-IUR CH 1VIIDL O THIAN' DISTRICT CI-I~S ~LD COUNTY, VIR CTZN-IA POTTS, Jll]VTER and ,ttSSO~, P.C. ~t.: o~/2o/o~ d.N. 96 t 0-25~ -~.1 ,,~, I 000'?3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 28, 2002 Item Number: 8.C.9.b. Subject: Request to Quitclaim a Sixteen-Foot Temporary Drainage Easement Across the Property of Glade M. Knight County Administrator: ~ Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' temporary drainage easement across the property of Glade M. Knight. Summary of Information: Glade M. Knight has requested the quitclaim of a 16' temporary drainage easement across the property as shown on the attached plat. A 16' drainage easement and a 16' drainage easement (private) have been dedicated to replace the 16' temporary drainage easement. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: ~,~ 7,J. _~'~. -~,,.~.-,.-~ Title: John W. Harmon Attachments: Yes ~No Right of Way Manager #000074 VICINITY SKETCH REQUEST TO QUITCLAIM A SIXTEEN FOOT TEMPORARY DRAINAGE EASEMENT ACROSS THE PROPERTY OF GLADE M. KNIGHT HiLL OR RD Chesterfield County Department of Utilities Right Of Way Office 0O0075 LOT 2O TH~ ~,4Iar~BURI' ~LUB LTD. G]ad~ M. Knight ~3471'$tonegate Road DB. 4581 'PG. 156 PIN: # 728718755100000 $0' TEMP. TURNAROUND gS~'T D.B. 500 P~. ~7 ! ~..~ ~ ~ ~ * 16' TEMP. ' F-A~EM~NT '"'"'"" ..L.......... TO BE QUITCLAIMED PROPOSED $0' PRIVATE DRAINAGE ESM'T I I I ~ ORAWAGE EASEMENT ~no~n~y o~ rH~ ~'L/~unY conPon~/oN. OOOC?G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subiect: August 28, 2002 Item Number: 8.c.[o.a. Set Public Hearing for Minor Amendments to the Zoning Ordinance County Administrator's Comments: ~)~.C.¢~(~ ~/~ i~¢~¢t~~ ~~ County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors set a public hearing for September 18, 2002 to consider several minor amendments to the Zoning Ordinance. Summary of Information: On July 16, 2002, the Planning Commission held a public hearing on fifteen (15) minor amendments to the Zoning Ordinance and recommended approval of fourteen (14) of the amendments. The Commission asked staff to prepare additional research on the other amendment and report back to the Commission in September. Preparer: The amendments recommended by the Planning Commission are s~rized in Attachment A and generally accomplish the following: Clarify confusing or hard to understand ordinance language Correct typographical errors and incorrect cross-references Codify ordinance interpretations made by the Planning Director Prohibit the keeping of small farm animals in Residential zoning districts to improve the quality of life in residential neighborhoods Director of Planning Attachments: Thomas E. Jacobson Yes ~ No C:DATA/AG ENDN2002/AUG28.2/GOK O00OTV CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Prior to the Commission's public hearing, staff notified the individuals and organizations on the Planning Department's civic association list (approximately 70 contacts) and responded to questions about the amendments. The detailed ordinance amendment is included as Attachment B. 000080 Attachment B AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD., 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 19-14, 19-66, 19-67, 19-159, 19-185, 19-192, 19-199, 19- 301, 19-500, 19-506, 19-507, 19-509, 19-513, 19-522, 19-606 AND 19-608 RELATING TO ZONING BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-14, 19-66, 19-67, 19-159, 19-185, 19-192, 19-199, 19-301, 19-500, 19-506, 19-507, 19-509, 19-513, 19-522, 19-606 and 19-608 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-14. Conditional use planned developments. OOO (e) Amendment o£ conditions: Conditions approved in conjunction with a conditional use planned development may be amended as follows: (1) Conditions that allow amendment by the planning commission, staff or others may be amended per the language of the condition. (2) Conditions that establish setbacks may be amended through the granting of a variance, either by the board of zoning appeals or administratively, provided the variance is only granted on a parcel by parcel basis, not on an overall basis to cover the entire area encompassed by the conditional use planned development. (3) All other conditions may be amended by an application to amend the conditional use planned development. 000 Sec. 19-66. Accessory uses, buildings and structures. The following accessory uses, buildings and structures shall be permitted in the R-88 District: (a) Private garages, garden, tool and storage buildings, boat houses, piers and docks. No shipping containers, manufactured homes, trailers, vehicle bodies or similar containers shall be used for or converted from their original use to be used for any of these purposes. 000 Staff Note: See definition of "shipping container" in SS 19-301 of this document. 1925(24)(23) :57938.1 5 8/15/2002 4:44 PM O000Bdl Sec. 19-67. Conditional uses. The following uses may be allowed by conditional use in the R-88 District, subject to the provisions of section 19-13: (a) Residential gstock farms. 000 Staff Note: See definition of "stock farm" and "stock farm, residential" in § 19-301 of this document. Sec. 19-159. Uses permitted with certain restrictions. The following uses shall be permitted in the C-3 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19- 13: 000 (f) Motor vehicle sales and rental, excluding motor vehicle consignment lots and as accessory to sales and rental, service and repair, to exclude body, major engine and transmission repair, provided that: 000 (2) All such uses shall be set back a minimum of 100 feet from adjacent R, R-TH, R-MF and O Districts or A Districts that are shown on the comprehensive plan for R, R-TH, R-MF or O use. This setback shall be landscaped according to section 4-0-54-3{a)(~ 19- 522(a)(4) of the Development Standards Manual. 0o0 Sec. 19-185. Required conditions. In addition to the other requirements of this chapter, the conditions specified in this section shall be met in the I-1 District. 000 (c) In addition to any other requirement of this chapter, and except where adjacent to a railroad, the uses permitted in this district, plus any accessory uses, shall be located at least 100 feet from any A, R, R-TH or R-MF District, subject to section 19 222500. 1925(24)(23):57938.1 6 8/15/2002 4:44 PM 0{2~ OtD~~ 000 Sec. 19-192. Required conditions. In addition to the other requirements of this chapter, the conditions specified in this section shall be met in the 1-2 District. 000 (b) In addition to any other requirement of this chapter, and except where adjacent to a railroad, the uses permitted in this district, plus any accessory uses, shall be located at least 200 feet from any A, R, R-TH or R-MF District, subject to section 19-223500. 000 Sec. 19-199. Required conditions. In addition to any other requirements of this chapter, and except where adjacent to a railroad, the uses permitted in the I-3 District, plus any accessory uses, shall be located at least 300 feet from any A, R, R-TH or R-MF District and at least 200 feet from any O, C or I-1 District, subject to section 19-223500. Sec. 19-301. Definitions. OOO For the purposes of this chapter, the following words and phrases shall have the following meanings: Child care center: Any facility, other than a family day care home, operated for the purpose of providing care, protection and guidance to a chdd or group c. ~e.. er more children separated from their parents or guardian during a part of the day only, except: (1) 43--35-53. A facility required to be licensed as a summer camp under Code of Virginia, §§ 35- (2) A public school or a private school, unless the commissioner of welfare and institutions determines that such private school is operating a child care center outside the scope of regular classes. (3) A school operated primarily for the educational instruction of children two to five years of age, which children two to four years of age do not attend in excess of four hours per day and children five years of age do not attend in excess of 6 1/2 hours per day. (4) A Sunday school conducted by a religious institution or a facility operated by a 1925(24)(23):57938.1 7 8/15/2002 4:44 PM O0 0 0~.~ religious organization where children are cared for during short periods of time while persons responsible for such children are attending religious services. 000 Shipping container: A receptacle, vessel or similar device designed and constructed to hold and protect goods during transport via roadway, water, air or rail. Staff Note: See § 19-66 of this document. 000 Stock farm: A parcel of land on which are kept one or more cows, sheep, goats, horses or other farm animals, or more than 12 chickens or other fowl, rabbits or other small domesticated livestock. Stock farm, residential: A parcel of land on which are kept one or more cows, sheep, goats, horses, chickens or other fowl, rabbits or other small domesticated livestock or other farm animals. Staff Note: See § 19-67 of this document. 000 Sec. 19-500. Variations in requirements when adjacent to vacant land zoned agricultural. When a zoning lot adjacent to a vacant parcel in an A district is designated for an O, C or I use by the comprehensive plan, then the development requirements may be reduced in accordance with permitted reductions as if the zoning lot were adjacent to property zoned O, C and 4- I. OOO See. 19-506. Yards--Setback exemptions. (a) The following parts of buildings, structures and uses may occupy or project into required minimum yards as follows: 000 (2) Structures such as porches, carports, drive-in window canopies and gasoline canopies open on three sides may extend into: a required side yard not more than half the required side yard if it does not come closer than five feet to the side lot line; a required front yard not more than ten feet; and a required rear yard not more than ten feet. For the purpose of this subsection, the side of a structure will be considered open if a maximum of two (2) feet of the height of the side is constructed of brick, siding, lattice, louvers or other building materials. Any portion of the side that complies with the required minimum yard setback is 1925(24)(23):57938. 8/15/2002 4:44 PM not required to be open and will not prohibit a portion of the structure that is open on three sides from projecting into the required minimum yard setbacks per this subsection. 000 Sec. 19-507. Height exemptions and limitations. 0OO (f) Except for the height limits set forth in this section and the limitations of § 19- 507.1, no other height limitation specified in the zoning ordinance shall apply to church spires, belfries, cupolas, domes, heat transfer units, tanks, monuments, water towers, chimneys, flues, amateur radio antennas, radio or television antennas, or similar structures having an aggregate area less than 25 percent of the ground floor building area; to the parapet walls or bulkheads extending not more than four feet above the limiting height of the building; or to grain elevators, derricks or other necessary industrial, utility or public service structures; provided that no such structure shall exceed a height as noted in the following chart: ef 50 feet and in any A dist.Sct a District Height Comments A 150 Subject to the required yards specified in section 19-555(1) for accessory_ buildings and structures. No structure shall penetrate the floor of any of the zones noted in this section. R 'or'R-TH 50* Subject to the required yards specified in section 19-555(1) for accessory buildings and structures. No structure shall penetrate the floor of any of the zones noted in this section. * Amateur radio antennas may be increased to a height of 75 feet in R and R-TH Districts subject to the yard requirements specified in section 19-555(1). R:_MF_.~, O: 1, 75 Subject to the required yards for principal structures of the or C-1 respective zoning district. No structure shall penetrate the floor of any of the zones noted in this section. Any o..ther 150 Subject to the required yards for principal structures of the ~jstrict respective zoning district. No structure shall penetrate the floor ....... of any of the zones noted in this section. OOO 1925(24)(23):57938.1 9 8/15/2002 4:44 PM Sec. 19-509. Off-street parking. (a) In all districts, sufficient off-street parking areas shall be provided in connection with and as an accessory use to each and every use on the premises to be served except as provided in § 19-608. (b) Except within the area encompassed by the Bon Air Community Plan, If the parking facilities ar-o located on a lot other than the zoning lot on which the building or use to be serviced is located, s'.:ch let shall be zoned to permit the use for which the parking is intended to serve. The owner shall obtain a lease, the duration of which is acceptable to the director of planning, and record it with the circuit court clerk. OOO Sec. 19-513. Parking spaces required. Except as provided for in section 19-608(a), the minimum number of parking spaces to be provided for each use shall be as follows: Use Number of Spaces (8) 000 Go kart, bumper boats and similar facilities (9) Sports/play fields 1 for each 3 boats/karts that can be accommodated on the track/water at any one time 30 for each field 000 Sees. 19-522. Buffer and screening requirements. OOO (b) Screening: Screening shall be accomplished by building design or by the use of durable architectural walls or fences constructed of comparable materials to the principal building and using a design compatible to the principal building on the property, unless the director _of planning determines that: (1) Berms or other land forms can be installed that provide screening which meets the spirit and intent of the zoning ordinance; and (2) The berms or land forms are part of the natural terrain or integrated to appear that they are part of the natural terrain. 1925 (24)(23): 57938.1 10 8/15/2002 4:44 PM 000 Sec. 19-606. Areas of applicability and exemptions. The village district shall include all lands specified in this section. (1) The Midlothian Village Core, comprised of all that area shown on the Chesterfield County zoning maps as Midlothian Village Core or MVC k.........~.....~ k..~.j ,.~...~ ~.......~-.e ~...,~.~ ....- v° ";'~^ad --o.- (2) Midlothian Village Fringe comprised of all that area shown on the Chesterfield County, zoning maps as Midlothian Village Fringe or MVF k .... ~ k.. ,,~ e^..,k~ D ~;~.~ right 1925(24)(23):579'38.1 11 8/15/2002 4:44 PM 000087 (3) Chester Village Core, comprised of all that area shown on the Chesterfield County zon;n-,a maps as Chesterv,.aXn'a-e Core or CVC ~' .... ,~A ~,.. *~, .... * ....... ~-. --~ ~ *~ na~ ~ ~ ~ S~OW~ on t~8,, tax ........ ' .....r ........ j., .... /, ....... ,. ~ .,,~ ..................... . ~,, .,,~ ~ An+~A T, lh, 1 10QO (4) Chester Village Fringe East, comprised of all that area shown on the Chesterfield County zoning maps as Chester Village Fringe East or CVFE bounded by the Atlantic Coast Line ..... ~ap (5) Chester Village Fringe West, comprised of all that area shown on the Chesterfield County zoninig maps as Chester Village Fringe West or CVFW ..a ~:.. ,~ .......... ~ ....... ,u ...... *;*~ "~*~',~ Vi!! g s .... ,, - ...... ~ ~,, ,~... (6) Chester Village Corridor East, comprised of all that area shown on the Chesterfield 1925(24)(23):57938.1 12 8/15/2002 4:44 PM County zoning maps as Chester Village Corridor East or CVCE v.'ithin 1,000 feet of the no~h line cf IIT~* I-.I,,~A.,..~A D~A {1),.~,,~-~ lt'l~ 1~.~,~ ~-I.,~ ~ot-~ ~,a.-,, 1~ ~er'F'ov ~/fn~ 1 1 ~ 'Ti {1 '~ I)~1 Afl (7) The Ettrick Business Core, comprised of all that area shown on the Chesterfield County zoning maps as Ettrick Business Core or EBC ~""*'~'~ r**";-" xr:,,..o r~**.4.t~ r~..o: .... (8) The Ben Air Village, comprised of all that area shown on the Chesterfield County zoning maps as Ben Air Village District or BAVD ~"*;*'~ "~" Air Village ....... ooo Sec. 19-608. Exceptional development standards. ooo (b) Landsc ng ................... (1) Midlothian: Landscaping within setbacks along rights-of-way shall conform to the recommendations set forth in The Village of Midlothian Technical Manual dated September 1991. (2) ~ Ettrick Business Core:_, aAll development shall be exempt from the requirements of division Division 1 Development Standards, sSubdivision HI Landscaping of this manual (landscaping) The Development Standards Manual. If off-street parking areas are constructed in front of the building line or on a lot without a building, the following minimum landscaping shall be required: a low hedge or low, partially transparent fence along the front setback line. (3) t-a a-All other village districts:_; sAt least one large deciduous tree, as defined in section 19-518(b)(2), shall be included in each landscaped area, in lieu of the one small tree required by section 19-519(b). All other landscaping requirements of sections 19-519, 19-609 and 19-610 shall apply in all village districts. ooo (2) That this ordinance shall become effective immediately upon adoption. 1925(24)(23):57938.1 13 0 0 8/15/2002 4:44 PM CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meetin l Date: August 28, 2002 Item Number: 8.C. lO.b. Subiect: Set a Public Hearing Date to Consider Appropriation of Funds and Authorization to Enter Agreements for Nine Road Projects County Administrator's Comments: County Administrator: BoardAction Requested: The Board is requested to set a public hearing date to appropriate anticipated VDOT reimbursements and authorize the County Administrator to execute VDOT/County design/right-of-way/construction agreements for nine road improvement projects: 1) Qualla Road at Belcherwood Road 2) Hopkins Road near Old Lane 3) Newby's Bridge Road at Dortonway Drive 4) Bailey Bridge Road near Deer Run Subdivision 5) Bailey Bridge Road west of Holly Trace Subdivision 6) Bailey Bridge Road west of Bayhill Pointe Subdivision 7) Branders Bridge Road north of Whitehouse Road 8) Chalkley Road north of Wellington Farms Subdivision and 9) Courthouse Road north of Yatesdale Drive. Summary of Information: Annually, the county identifies high accident locations and submits these locations to VDOT in an effort to obtain federal safety funding. Federal funds were obtained for the nine projects referred to above (see attached location map). In order to accelerate these projects, the staff proposes to manage the associated design, right-of-way acquisition and construction activities. As a result, VDOT/County design/right-of-way/construction agreements, similar to those the county has executed in the past, will be necessary. Under the terms of the agreements, the county will perform the various activities and be reimbursed by VDOT. Since the anticipated appropriation for some of the projects exceeds $500,000, a public hearing must be held to consider the appropriation (Attachment A). Preparer: /~'/'~~~ Title: Director of Transportation ~J'. M-cCr~c ken agen533 Attachments: Yes -~No # 000090 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Recommendation: Staff recommends the Board take the following action: Set September 18, 2002, as the public hearing date to consider the necessary appropriation of anticipated VDOT reimbursements and authorize the County Administrator to enter into VDOT/County design/right-of-way/construction agreements for nine road projects (Attachment A). District: Bermuda, Clover Hill, Dale and Matoaca CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetino Date: Aur~ust 28. 2002 Number Bud.qet and Management Comments: This item requests the Board to set a public hearing date to appropriate $4.246 million in VDOT funds for nine road projects across the county. Some of these projects exceed $500,000, and therefore require a public hearing. This item does not require the appropriation of county funds for any of the proposed projects. Ail projects are new and do not have existing balances. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement 000092 Proposed Safety Projects Bailey Bridge near Battle~ Bailey Bridge near Holly Bailey Bridge near Deer Newby's at Dortonway Courthouse near Yatesdale Hopkins near Old Lane Chalkley near gtor Farms Qualla at Belcherwood~ Branders Bridge near Whitehouse 000093 REQUESTED APPROPRIATIONS Proiect Qualla Road at Belcherwood Road Hopkins Road near Old Lane Newby's Bridge Road at Dortonway Drive Bailey Bridge Road near Deer Run Subdivision Bailey Bridge Road west of Holly Trace Subdivision Bailey Bridge west of Bayhill Pointe Subdivision Branders Bridge Road north of Whitehouse Road Chalkley Road north of Wellington Farms Subdivision Courthouse Road north of Yatesdale Drive Ar)r)ropriation $500,000 $454,000 $500,000 $400,000 $532,000 $420,000 $500,000 $440,000 $500,000 ATTACHMENT A I OOOO9,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Au~lust 28, 2002 Item Number: 8.C. 11. Subject: Change Order #3 for Construction Contract for County Project #99-0122, Midlothian Water Tank and Pump Station Offsite Waterline County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve Change Order #3 to the construction contract with Hypes Excavating, Inc. in the amount of $13,666.92 and authorize the County Administrator to execute the necessary documents. Summary of Information: The work in the change order represents final adjustment of installed quantities. This change order is $13,666.92 and increases the contract from $794,111.24 to $807,778.16. Preparer; Attachments: [-~ Yes No #000095 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: Auoust 28. 2002 Number BudRet and ManaRement Comments: This item requests approval of a change order in the amount of $13,666.92 with Hypes Excavating, Inc. for the Midlothian Water Tank Pump Station Offsite Waterline project. The change order policy requires that when the aggregate total of change orders equals 10% of the original contract price, all subsequent change orders must be brought to the Board of Supervisors for approval. Funds are available within this project to cover this change. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement O00OgG CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of :2 Meetin~l Date: August 28, 2002 Item Number: 8.C.12. Subiect: Lease of Property for the Environmental Management Office County Administrator's Comments: //~(.C_D-,;z,~C~t.,~ //~~~ County Administrator: ~ Board Action Requested: Approve a lease with CS Development Company, Inc, for 1401 square feet of office space at Court Square for the Environmental Management Office and authorize the County Administrator to execute the lease agreement. Summary of Information: This lease runs through September 14, 2007 with the following monthly rents: September 15, 2002 - September 14, 2003 September 15, 2003 - September 14, 2004 September 15, 2004 - September 14, 2005 September 15, 2005 - September 14, 2006 September 15, 2006 - September 14, 2007 $1,868.00 $1,942.72 $2,020.43 $2,101.25 $2,185.30 Funds for the current year are in the operating budget. Future years rent payments are subject to annual appropriation by the Board. District: Dale Preparer: __ John W. Harmon Attachments: [--'~ Yes No Title: Ri.qht of Way Mana.qer CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page :2 of 2 Meetina Date: Auaust 28. 2002 Number Budget and Management Comments: The Board of Supervisors is requested to approve a lease for the Environmental Management Office at the Court Square Office Building beginning September 15, 2002. Funds are available for the FY2003 portion of this lease ($17,746 of the first year's rent of $22,416). Future year costs will need to be addressed in upcoming budgets. Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: August 28, 2002 Item Number: 8.C.13. Subject: Approval of the Purchase of a Parcel of Land for Athletic Facilities at Spring Run Elementary School County Administrator's Comments: R~...C~~4~C~ ~ County Administrator: Board Action Requested: Authorize the following actions: (1) Approve the purchase of a parcel of land containing 5 acres, more or less, for $25,000, per acre from Douglas R. Sowers, for athletic facilities at Spring Run Elementary School; (2) authorize the County Administrator to execute the sales contract and deed; (3) initiate an application for substantial accord on parcel 727661754500000; (4) appoint Stuart Connock, Parks and Recreation, as the Board's agent, and (5) transfer $140,000 from the County's reserve for capital improvements to cover the land purchase, closing costs, and environmental assessment Summary of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land containing 5 acres, more or less, for $125,000.00, plus closing costs which are estimated to be $5,000.00, from Douglas R. Sowers for athletic facilities at Spring Run Elementary School; initiate an application for substantial accord; and, appoint Stuart Connock, Parks and Recreation, as the Board's agent. The remaining $10,000 will be used to conduct preliminary site engineering. The purchase is subject to obtaining the necessary zoning approvals and acceptable environmental site assessment. Approval is recommended. District: Matoaca John W. Harmon Attachments: Ycs --]No Title: Right of Way Manager CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: AumJst 28. 2002 Number Budget and Management Comments: This item requests approval to purchase 5 acres at the Spring Run Elementary School for future athletic facility improvements and requests the transfer of $140,000 from the County's Reserve for Capital Projects to cover the land purchase (contingent upon positive environmental site assessment) and closing costs. While funding is not available in the recently adopted FY2003-2008 CIP for development of this site as an athletic facility, it is anticipated that funding will be requested in the upcoming FY2004-FY2009 CIP process. The balance in the County's Reserve for Capital Projects is $2,833,512. Use of $140,000 for the spring run land purchase will leave a balance of $2,693,512. Preparer: Rebecca T. Dickson VICINITY SKETCH APPROVAL OF THE PURCHASE OF A PARCEL OF LAND FOR ATHLETIC FACILITIES AT SPRING RUN ELEMENTARY SCHOOL FI.AGE C' SALTEN CT FALINE CT Chesterfield County Department of Utilities Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: August 28, 2002 Item Number: 8.C.14. Subiect: Authorize the County Administrator to Renew Health Care Contracts for 2003 with the Virginia Association of Counties (VACo) Health Benefits Trust working in conjunction with Mid Atlantic Medical Services, Inc. (MAMSI), and Trigon Healthkeepers, and to Renew a Dental Care Contract with United Concordia Companies, Inc. for 2003. County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to renew contracts with the Virginia Association of Counties (VACo) Health Benefits Trust working in conjunction with Mid Atlantic Medical Services, Inc. (MAMSI), Trigon Healthkeepers and United Concordia Companies, Inc.for 2003 at the rates attached. Summary of Information: With the technical assistance of Palmer & Cay, a national benefits consulting firm, County and Schools staff recently completed the rate renewal process for the 2003 Employee Health and Dental Programs. In order to provide employees with quality health and dental care options, it is recommended that the County renew its current dental contract with United Concordia and its health care contracts with MAMSI and Trigon Healthkeepers. Under the proposed 2003 program, employees will continue to have the choice of four different health plans (two HMOs and two point-of-service plans) and two dental plans Preparer: Title: Director, Human Resource Manaqement Attachments: Yes ~] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 (basic and comprehensive). Health Care rates will increase 15% for Trigon Healthkeepers and 10% for MAMSI. Dental rates will increase approximately 38% despite the addition of a $25/75 deductible, but are still just 2% higher than the prior vendor charged in CY2000. The joint Board of Supervisors and School Board Benefits Committee recommends approval to the full boards. The School Board will approve a similar agenda item on September 10, 2002. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: Aucmst 28. 2002 Number Bud.qet and Mana.qement Comments: This item requests that the Board authorize the renewal of health care contracts with Mid Atlantic Medical Services, Inc. (MAMSI), and Trigon Healthkeepers, Inc., and a dental care contract with United Concordia Companies, Inc., in Calendar Year 2003. The renewal rates listed on the attached schedule represent increases from Calendar Year 2002 that were previously anticipated, and were reflected in the adoption of the FY2003 budget. However, based on these increased renewal rates and current trends in the healthcare industry, significant rate increases are expected for Calendar Year 2004 that will affect the development of the FY2004 budget. In order to address this anticipated growth in premiums, the county will need to budget approximately $1.2 million more in general fund departments in FY2004 than was budgeted in FY2003 for this purpose. Preparer: Rebecca T. Dickson Title: Director, Budget & Mana,qement 00010.5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 i Meetin~l Date: Au~lust 28, 2002 8.C. 15. Item Number: Subiect: F¥03 Chesterfield Community Services Board Performance Contract County Administrator's Comments: County Administrator: Board Action Requested: Approve the FY03 Performance Contract between the Chesterfield Community Services Board and the Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services. Summary of Information: The State Code of Virginia Section 37.1-198 requires the governing body of each city or county to approve its CSB annual performance contract through a formal vote. The CSB Board approved the FY03 Performance Contract at a regular meeting held on July 18, 2002. The performance contract describes scope and costs of services and includes exhibits that detail: revenues, costs of membership information and the type of CSB. The State also requires various supplemental schedules related to CSB membership characteristics, terms, staff management salary costs and revenues that are not part of the Performance Contract. Attached for reference is an Executive Summary of contract terms and conditions. The original contract document is filed with the Deputy County Administrator, Human Services. Preparer: ~/ G~6~ Br~unstein A~achmen~: ~ Yes No Title:, Executive D%rector community services Board # 000~.0(; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 EXECUTIVE The Chesterfield County Board of Supervisors is requested to review and approve the State of Virginia FY2003 Community Services Performance Contract for the Chesterfield Community Services Board. This contract is the continuation of the state's annual requirements that each Community Services Board prioritize services to those populations with the greatest need and that quarterly reports be submitted that reflect how that is being accomplished. Among the many priorities and reporting requirements in the Performance Contract, the following highlights some key issues: 1) The implementation of the Performance and Outcome Management System (POMS) which will require compiling and reporting sets of data determined by the state that reflect the quality of the services provided. 2) Continuing development of Individualized Service Plans (ISP) for all consumers identified by the state as ready for discharge from State facilities. Chesterfield County has the lowest state facility utilization rate in Virginia. 3) Develop and submit a plan that assures coordination of services for our consumers with their Primary Care Providers. In addition to these general highlights, the State Performance Contract requires that state funds be used for priority populations as defined in the contract. Total allocation for the three disability areas are: 1) Mental Health: $6,242,081 · Adults with Serious Mental Illness · Children and Adolescents with Serious Emotional Disturbances · Children at-risk of Serious Emotional Disturbances 2) Mental Retardation: $13,018,100 · Citizens with Mental Retardation · Children under 6 years old with cognitive delays 3) Substance Abuse: · $2,788,400 Adults with substance dependency such as alcoholism and drug addiction Women with substance abuse problems where children are dependents Children and adolescents with substance abuse problems Chesterfield County Community Services Board will receive additional funds from the state, however all of that money is directly attributed to specific service plans for consumers or consumer populations. 00 '107 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: Subject: August 28, 2002 Item Number: 8.C.16.a. Acceptance of Parcels of Land for Rath Boulevard, McNeer Parkway and Improvements to Hull Street Road from Swift Creek Associates, L.P. County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of parcels of land containing a total of 15.565 acres from Swift Creek Associates, L.P., and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of parcels of land containing a total of 15.565 acres for Rath Boulevard, McNeer Parkway and improvements to Hull Street Road (US Route 360). This dedication is for the development of The Village at Swift Creek. District: Matoaca Preparer:.- ~~ "~J' ~="'"'""' Title: John W. Harmon Attachments: ----]No Ri.qht of Way Mana.qer #OO0:I.08 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ADJACENT TO THE SOUTHEAST RIGHT OF WAY LINE OF HULL STREET ROAD FROM SWIFT CREEK ASSOCIATES, L.P. Chesterfield County Department of Utilities Right Of Way Office NUMBER: DIRECTION DISTANCE L1 N51'31 '33"W 19,68' L2 N38'28'27"E 9,06' L3 $71'¢7'09"E 21,62' LC N40'17'30"E 32,59' L5 N49'42'30"W 20,00' L8 S45'48'O5"E 20.05' L7 S40' 17'30"W 44.94.' L8 N¢3'lS'37"w 20.13' ' L9 N40'og'02"E 29.'74' LI0, N40'17'30"E 46.33' NUMBER'! 01~ECTION DISTANCE L11 S¢0'09'02'~W 43,95' L12 N49'50'58'~/ 20,00' L13 N40'09'02"E 4.6,24' L14 S40'09'02"W 207,13' L15 S49'50'58"E 20,00' L16 S40'09'02'~ 469' L17 NO4'57'54"W 28.23' L18 N40'09'02"E 449' L19 S40'09'02'~V 32,01' L20 S38'28'27"W 199.04" "' BRANOERMILL-OXFORD LTD. PTNSHP. D.B. 1714, PG. 1726 GPIN# 733-677-8507-00000 N= 3677154,66 11735021.46 ACREAe£ SUMMARY P~C~ ~ se. FT, ' ~EES P~ 1 9~2 O,212 P~ 2 1 ~82 O.~7 P~ 3 1529,, 0.0~ P~EL 4 902 0.021 P~CE~ 5 9169 O.210 TOT~ 34204 0.7~ 200 0 200 KENNETH .M, No. 1039 R - 25.00'  T = 17.80' J~ r~.~'~2'~.~-~DELTA = 70'54'22" ~ ~ (V'a~Y~_ CH. BRO. N41'01'22"~¥ ?- ~'~ ~t'¢,~_~ c,. - 2~.oo' - ~ ~ ~_ ~ " ~ -. ~)~t' 15538 ~ ~ "- '~L~[~' -- ~ T = 671.47' ~ ~m~ (CH. BRG. N31'00'15"; . - ~' , / / ~ ~ ' ~ .~ ~ SWI~ CREEK ASSOCIATES, L.P. ~ C ~, P~T SHOWING 5 PARCELS'OF ~ND ACROSS ~ '~ ' 'PROPER~ BELONGING TO ~WlFT CREEK ~ ASSOCIATES, L.P. TO BE DEDICATED TO THE ~..~. · ~. ~,cocK ', ' COUN~ OF CHESTERFIELD t955, PG. 531 , GPmN~ 731-675-4816-00000 ~ MATOACA DISTRICT - CHESTERFIEL~ CO., VA. / / DATE: MAY 28, 2002 SCALE: 1" = 2~0' / " REV.: JUNE 12, 2002 o eph, Cox & 1905 Huguenot R~d, Suite ~3, Rl~mond, VA 23235 (8~)897-8887 Fax (804) 897-5959 ~ Ollo CIVIL ENGINEERING LAND SURVEYING ~ND P~NNING PR~ECT NO.: 01-~19 ) COUN~ CASE NO,: 02PR0193 JJOB NO.: ~1~-20240 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 28, 2002 Subject: Item Number: 8.C.16.b. Acceptance of a Parcel of Land Along the Northwest Right of Way Line of Bailey Bridge Road from Cameron Bay LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.187 acres along the northwest right of way line of Bailey Bridge Road (State Route 654) from Cameron Bay LLC, and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for the development of Cameron Bay, Section A. is recommended. Approval District: Matoaca John W. Harmon Attachments: [-~No Title: Right of Way Manager VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE NORTHWEST RIGHT OF WAY LINE OF BAILEY BRIDGE ROAD FROM CAMERON BAY LLC ~'- CR o Chesterfield County Department of Utilities Right Of Way Office 000114: 00'0.1.15 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Au~lust 28, 2002 Item Number: 8.C. 16.c. Subiect: Acceptance of Two Parcels of Land Along the North Right of Way Line of Old Hundred Road from Creekpointe Associates, L.P. County Administrator's Comments: ~~ /'~~ County Administrator: BoardAction Requested: Accept the conveyance of two parcels of land containing a total of 0.6491 acres from Creekpointe Associates, L.P., and authorize the County Administrator to execute the deed. Summary of Information' Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.6491 acres along the north right of way line of 01d Hundred Road (State Route 652). This dedication is for the development of Creekpointe Apartments. Approval is recommended. District: ~atoaca Preparer: c~,.~ 7.J. _~'~.--.,.,~,-,., Title: John W. Harmon Attachments: J--]No Ri,qht of Way Manager VICINITY SKETCH Acceptance of two parcels of land Along the north right of way line of Old Hundred Road from Cmekpointe Associates, L.P. ooo117 NOTE: COUNTY PROJECT ,0. 01-0374 cOUNTY SITE PLAN NO. 02PR0161. GPIN 721-695-9368-00000 N/F GEORGE F. &: EVANS. SALLE DB. 1191, PG. 608 PB. 3, PG. 7 214.1 OLD HUNDRED ROAD N3,694.,856.30 E11,721,525.33 N86'51'02' PARCEL a 124.4.6 S.F. 0.2857 AC. DB. 3056, PG. 722 ROD 1 'FOUND ® R=35.00' & =go'o0'o0" L-54..98' ~'-35.00' C=,4.g.50' CBmN48'O8'58"W R,,,590.00' ~, =06~27'01" L=66.4.2° T=33.25' C=88.39' CB'SO6'22'29"E R-522.4.6,' ~ =23'43 38" L-,216.36' T= 109.75' C-214..82' CB-S67'57'53"E VDOT MONI FOUND S03'08'58 13.76' ® R-,35.00' -90'00'00" L-54..98' T=35.00' C-4.9.50' CB-N4.1'51 '02"E R,=500.O0' · ,28' 12'25" L=24.6.15' T=,125.62' C,=243.67' CB-,S17'15'1 I"E R,-522.46' L--225.64.' T=114..61' C=223.89' CB,=S43°4.3'4.3"E lOO o sD. ~ 13.76' 58"E _j. kRCE. B co 15828 S.F. ~1 I,I 0.3834. Ac. ~ 8 ~ ~ IRON ~' I ~ ~- E~ 1,721,980.17 bJ 0 CERTIFICATION: I, THE UNDERSIGNED HEREBY CERTIFY THAT THIS SURVEY IS CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF, PLAT SHOWING TWO PARCELS CONSISTING OF 0.6491 AC. TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD Matoaca Magisterial Dlstrlct, Chesterfield County, Virginia SUBJECT. TO EASEMENTS. SERVITUDES SCALE; 1'=100" DATE: JUNE 5, 2002 AND COVENANTS OF RECORD. SED DATE: JULY 1, 2002J CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: August 28, 2002 Item Number: 8,C.16.d. Subiect: Acceptance of a Parcel of Land for the Extension of Quaiff Lane from Lewis M. Walker, III, Robert C. Walker and Mary Walker Seward County Administrator's Comments: /~¢ ~¢~ ,,~.~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.9298 acres from Lewis M. Walker, III, Robert C. Walker and Mary Walker Seward, and authorize the County Administrator to execute the deed. Summary of Information: Staff request that the Board of Supervisors accept the conveyance of a parcel of land containing 0.9298 acres for the extension of Quaiff Lane. This dedication is for the development of Ironbridge Self Storage. Approval is recommended. District: Dale Preparer: John W. Harmon Attachments: ~'~No Title: Right of Way Manager VICINITY SKETCH Acceptance of a parcel of land adjoining the westem terminus of Quaiff Lane from Lewis M. Walker, III,Robert C. Walker and Mary Walker Seward Chesterfield County Department of Utilities Right Of Way Office 000120 N917525 -.- 4-tO,~o' HARVEY L. PARKS', INC. 4508 W, HUNDRED RD. CHESTER, VA. 748-8641 748-0515 DATE. ZOJ~JE.. ~go0?. ~.t, LE: I" - 100~ DRAWN IY- PM ~NE~,ED I¥- 1~ L 0 ,_,,.n, gl21 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 28, 2002 Item Number: 8.C.16.e. Subiect: Acceptance of a Parcel of Land Along the South Right of Way Line of Happy Hill Road from Allen Lockhart and Debra T. Lockhart County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.0603 acres along the south right of way line of Happy Hill Road (State Route 619) from Allen Lockhart and Debra T. Lockhart, and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for the development of Ashley Forest, Section C. is recommended. District: Bermuda Approval Preparer: c=,~,,,~ 7-J. _~..~,~ Title: John W. Harmon Attachments: Ycs ~'---] No Ri.qht of Way Mana.qer #000122 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF WAY LINE OF HAPPY HILL ROAD FROM ALLEN LOCKHART AND DEBRA T. LOCKHART HILL RD DR · DR Chesterfield County Department of Utilities Right Of Way Office STATE ROUTE 619 HAPPY HILL ROlO =.-.- ~ ~. .: ....... '19 DEBRA ~ LOCK~RT ~6-6~2- ~0~-~ 175,00' <N84'33'19 '1~ PLAT SHOWING A 0.0603 ACRE PARCEL TO BE DEDICATED TO o ,o ,oo ,~ THE COUNTY OF CHESTERFIELD, VIRGINIA. PROPERTY OF ALLEN L. LOCKHART AND DEBRA T. LOCKHART LOCATED IN THE co. Pro/ect ~01-0150 BERMUDA DISTRICT OF CHESTERSlELD COUNTY, VIR. GIN. IA AUGUST 30, 2001 SCALE: 1 = 60 Rev. Jant~ry 4, 2002 i ~124 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 28, 2002 Item Number: Subiect: Acceptance of a Parcel of Land Along the Southeast Right of Way Line of Salem Church Road from Mark D. Lucas and Candice M. Lucas County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.006 acres along the east right of way line of Salem Church Road (State Route 642) from Mark D. Lucas and Candice M. Lucas, and authorize the County Administrator to execute the deed. Summary of Information: This parcel of land is for the construction of sidewalks along Salem Church Road to the Salem Church School Complex. District: Dale Preparer: ~,~ z.J. ~..~,-~ Title: John W. Harmon Attachments: ---]No Right of Way Manager VICINITY SKETCH Acceptance of a parcel of land along the southeast right of way line of Salem Church Road from Mark D. Lucas and Candice M. Lucas BAUtdE CIRCLE ~ ~o' 07' JO i V.O,O.E SLOPE dr DRAINAGE ~ASEMENT L-lO, 70' CB~N $4'I3'04" · . CH-- 10. 66' ~08' ' DE~rA,7' 31'23' ' NO'RO10, ~ LAN£ !~"~'~' RTE 7~9G aa' e~ oc~'rA~o' oo'oo" P~T OF ~R~B~E WIDTH R/W TAKE AND A ~' ~-~-~ D~INAGE ~SEMENT ~. ~-~-~ AkONG ~M OHUROH ROAD ~. ~o' ~ m~/c~ ~o~ ~o:~ ~ __ P~NBR~ · ~CH~ · EN~IN~ * EURV~OR~ ~, ' , ' - --- ,-.-, ..... 0 $0 90 Scale 1"= 60' 000127 CHANSON ROAD ro~ , RTE 798J 50' R/W ' '00' ' W CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 28, 2002 Item Number: 8.C.17.a. Subject: Request Permission to Construct a Fence Within a Variable Width Drainage and Sewer Easement Across Lot 10, Winfree's Colony County Administrator's Comments: County Administrator: Board Action Requested: Grant James R. Smith and Susan L. Smith, permission to construct a fence within a variable width drainage and sewer easement across Lot 10, Winfree's Colony, subject to the execution of a license agreement. Summary of Information: James R. Smith and Susan L. Smith, have requested permission to construct a fence within a variable width drainage and sewer easement across Lot 10, Winfree's Colony. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: c~,.~ ~J-~~'~ Title: John W. Harmon Attachments: ---]No Right of Way Manager 000125 VICINITY SKETCH REQUEST PERMISSION TO CONSTRUCT A FENCE WITHIN A VARIABLE WIDTH DRAINAGE AND SEWER EASEMENT ACROSS LOT 10, WINFREE'S COLONY BLITHE DR Chesterfield County Department of Utilities Right Of Way Office *Underground Utilities N/F Berrie Jefferson Preston Estates S05'24'55"E-'--- 92.21 PB. 94, PG. 1 l& 12 , Vqriable Width Drainage & ~ Sewer Easement Lot 9 Fence Approximate location of wooden fence Lot 11 i 419.6I' to the '. S/L of Daniels I Street (ext'd.) &FRAME ! Easement DATE: MARCH 17, 2001 SCALE: 1"--40" JOB NO,.' CO 120,~50 Rod(f,) .R=512. 20' · L=50.'3L~' · J5.58 H/INFREE $ TR£~T 50' R/~V PIN 794-651-9342-00000 Improvements on LOT 10 WINFREE'S COLONY Chesterfield County, Virginia PUR: JAMES R. SMITH & SUSAN L. COLLINS PLANNERS · ARCHITEC'I:S. ENGINEERS. SURVEYORS .~...1208 Corporate Circle ,. _Rcs4~k~. e, Virginia 24018 · .JPhon, e (540) 772-g580 * F'~x (540) 772-8050 · .~.~.~,_,~__~w~/ ~ . ~ 100 · Richmond, Vtrgink3 232.3~ ,, ~ (804) 794-0571.' Fax (804.) 794-.-2~35 , ,~.,ao ~.=~.r~ge r'mxw~y * SeRe 1 · ANlland, ~,'glnla 23005 · Phone (804) 550-2888 · Fax (804) 550-2057 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 28, 2002 Item Number: 8,C.17.b. Subiect: Request Permission for a Gravel Driveway to Encroach Within a Variable Width Unimproved Right of Way Known as Telstar Drive County Administrator's Comments: ~)~.~,j¢41~(.~ /~~ County Administrator: BoardActionRequested: Grant David E. Smith permission for a gravel driveway to encroach within a variable width unimproved right of way known as Telstar Drive; subject to the execution of a license agreement. Summary of Information: David E. Smith has requested permission for a gravel driveway to encroach within a variable width unimproved right of way known as Telstar Drive. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: ~,~ 7-J. _~.,',~,,,,,",,', Title: John W. Harmon Attachments: ~]No Right of Way Manager VICINITY SKETCH REQUEST PERMISSION FOR A GRAVEL DRIVEWAY TO ENCROACH WITHIN A VARIABLE WIDTH UNIMPROVED RIGHT OF WAY KNOWN AS TELSTAR DRIVE ~R pLUM THO W GURN____~E CT ~t4o Chesterfield County Department of Utilities Right Of Way Office ~ # I~ __"~' .~ 5619 ~ 6120 ~ 4718 ~ ~ 5224 t5218 ' ~ 5242 5236 15230 1~14 ~ .... ~_ :~ °1 ~ ~ ~18 PLUM ST RT. 3064 70 2888 5241 David g. Smith ~t05 Twktar DHve , DB. 3804 ~ PLN# 781665548600000 6 ,,Llc~ased ~5' ~t of ~ to ~ d~ated 5212 /- 934: 10 11 79o~ ~ 67o~ ii 5219 5211' ~o 9 8493 8 8166 94O5 1789 9519 5318 5323 3 2753 5312 5317 Area to be 9410 6365 5220 5210 2 I ~ pT. ~.7 THORNINGTON DR. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: August 28, 2002 Item Number: 8.C.17.c. Subiect: Request Permission to Install a Private Water Service on County Property to Serve Property at 3938 Lake Hills Road County Administrator's Comments= /'~~ County Administrator: BoardAction Requested: Grant James Carl Morris and Frances P. Morris permission to install a private water service on county property; subject to the execution of a license agreement and authorize the County Administrator to execute the water connection agreement. Summary of Information: James Carl Morris and Frances P. Morris have requested permission to install a private water service on county property to serve property at 3938 Lake Hills Road. This request has been reviewed by staff and approval is recommended. District: Dale John W. Harmon Attachments: Ycs Title: Right of Way Manager VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE WATER SERVICE ON COUNTY PROPERTY TO SERVE PROPERTY AT 3938 LAKE HILLS ROAD CT Chesterfield County Department of Utilities Right Of Way Office OWNER: COUNTY OF CHESTERFIELD PARCEL NO. 781691716400000 JAMES C. & FRANCES P. MORRIS 3938 LAKE HILLS RD. P.N. 781692465700000 D.B. 600 PG. 218 LAKE HILLS 5o' AREA-~ 591 S.F. ~- 0.013 AC. / ! / F.4'..~_'.~ / . / / / / ~'ALLING O"REEK MIDDLE SCHOOL / / 4E/O0 HOPKINS RD. / / PLAT SHOWING A 10' PRIVATE EASEMENT ON THE PROPERTY OF FALLING CREEK SCHOOL IN THE DALE M'AGISTERIAL DISTRICT, "~'"~'.~:..~:., COU.N,,TY OF CHESTERFIELD, VIRGINIA ,i?~: ~. SCkLE: 1 = 30' DATE: JULY 12, 2002 HUL . S INC" 6511 ~T:APLES MILL ROA~)' SHEET__. OF RICHMOND VIRGINIA, 23228 ENGINEER'S COMMISSION NO. 9630 RI~C0RDED. __--P.B ...... / / CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: August 28, 2002 Subiect: Item Number: 8.C.17.d. Request Permission to Construct a Sign Within a Sixteen-Foot Sewer Easement County Administrator's Comments: County Administrator: Board Action Requested: Grant Sowers Buildings permission to construct a sign within a 16' sewer easement; subject to the execution of a license agreement. Summary of Information: Sowers Buildings has requested permission to construct a sign within a 16' sewer easement as shown on the attached plat. This request has been reviewed by staff and approval is recommended District: Clover Hill Preparer: ~',~ z,J. _d~i/~ ~-~ Title: John W. Harmon Attachments. Right of Way Manager # VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED SIGN TO ENCROACH WITHIN A SIXTEEN FOOT SEWER EASEMENT IG RD CT S RED LION~ RD DR 'IONAL DR BUSIN~~ SOUTHLA/~ Chesterfield County Department of Utilities Right Of Way Office DB. 2637 PG. 494 ' ' PIN # 744708768~00000 ~ t-.~ l- ~'T~-3 ~:~'~ )' ...... ,. -- ~rea to SOWERS BUILDINGS _ 905 SOUTHLAKE BLVD. I~~LE .~/AED SIGN CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 28, 2002 Item Number: 8.C.17.e. Subiect: Request Permission to Construct and Maintain a Gravel Driveway Within a Portion of a Right of Way Known as Twilight Lane County Administrator: ~ Board Action Requested: Grant Matthew J. Hamilton, Jr. permission to construct and maintain a gravel driveway within a right of way kno~ as ~ilight Lane for a proposed dwelling, subject to the execution of a license agreement. Summary of Information: Matthew J. Hamilton, Jr. has requested permission to construct and maintain a gravel driveway within a right of way known as Twilight Lane to serve Lot 1, proposed Stonemill Creek, Section 2. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: c~,.~ "~J' ~*'"'~ Title: John W. Harmon Attachments: r~No Right of Way Manager #000149 VICINITY SKETCH REQUEST PERMISSION TO CONSTRUCT A GRAVEL DRIVEWAY WITHIN A PORTION OF A FORTY FOOT UNIMPROVED RIGHT OF WAY KNOWN AS TVVlLIGHT LANE Chesterfield County Department of Utilities Right Of Way Office 0 0 0 i,-~i CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 28, 2002 Item Number: 8.C.17.f. Subiect: Request to Install a Private Water Service for Irrigation Purposes Within a Private Easement to Serve The Salisbury Club, Ltd. Property at 13600 Starcross Road County Administrator's Comments: //~F_.~-~-~'X~ /'~~ County Administrator: BoardAction Requested: Approve a request to install a private water service for irrigation purposes within a private easement to serve The Salisbury Club, Ltd. property at 13600 Starcross Road and authorize the County Administrator to execute the water connection agreement. Summary of Information: The Salisbury Club, Ltd., has requested approval to install a private water service for irrigation purposes within a private easement to serve its property at 13600 Starcross Road. District: Midlothian Preparer: ~,-,~ ~J. ~~"~ Title: John W. Harmon Attachments: ----]No Right of Way Manaqer VICINITY SKETCH REQUEST TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 13600 STARCROSS ROAD T H~LL DR '~ A Chesterfield County Department of UtJlltle~ Right Of Way Office ........ cuR~ TABLE ' / CURV~ I RADIUS [ L£NCnV I r~NT O~ rA " I ~D ~EAR~N~ I ~0 / UNE I ~&ARING D~T~N~-' /,' KRIS~N G, HURBERT · ~ / I I ' No.2088 PLAT A IO"X 10' COUNTY ~AT~R EASEMENT AND A ~0' PRIVATE FAT~R EASEMENT ACROSS THE PROPERTY OP THE EALIEBURY CO~ORATION gRAPHIC 8CA~E f INCH ~ 60 Pg~ ' C~T~'~AO~[' ,, OTIS: ~lS PLAT WA5 P~EP~ED ~THOUT THE DA~' AU~ST 14~ 2002 SCAL~: 1"~ 60' BENERT OF A TI~E BINDER, THEREF~ ALL ' , , ~XISTINO HAS,MINT5 MAY NOT BE ~OWN, O~A~ 8YE MRd IUPRO~UENTS ARE NOT ~O~ ON THIS .... PLAT, ~ ~8 NO.: 20117-06 "'" CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 28, 2002 Item Number: 8.C.17.g. Subiect: Request Permission to Construct and Maintain a Road and Storm Sewer within a Proposed County Right of Way Known as Quaiff Lane County Administrator's Comments: ~'~ e.c.~C[ ~~ County Administrator: Board Action Requested: Grant The Ironbridge Property, L.P. permission to construct and maintain a road and storm sewer within a proposed county right of way known as Quaiff Lane to serve a proposed development, subject to the execution of a license agreement. Summary of Information: The Ironbridge Property, L.P. has requested permission to construct and maintain a road and storm sewer within a proposed county right of way known as Quaiff Lane to serve a proposed development. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: ~,-,~ 7.J. ~~'~ Title: John W. Harmon Attachments: ~---] No Right of Way Manager OOCI~C VICINITY SKETCH Request Permission to Construct and Maintain a Road and Storm Sewer within a Proposed County Right of Way Known as Quaiff Lane WIL RAN YELLOW Chesterfield County Department of Utilities Right Of Way Office 000~.47 ,s o0- I~'_- E &lO,e<)' .RANOY L. 0L$0N ~, 1828 I~LAT St-toWING. A O.e'ZgB AC. FAF-eEl.. OF L. ANO TO ff, EDED~CATED mO THE COUI,4T'(' 'OF ~NESTF-I~,FIF_ <= H ES'I'E- I:Z. F I E LP COUNT',(, 'HARVEY L; PARKS',' INC. 4508 W. HUNDRED RD. CHESTER, VA;. 748-8641 748-0515 DRAWN IV. p~---'~.,I .. 'CHEC~CEDIY. ~ L-O {' ~. BK.- PG.. 001-,~S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meetin~l Date: August 28, 2002 Item Number: 8.C.18. Subiect: Appropriation of Funds and Authorization to Execute a Developer/County Loan Agreement for the Genito Road/ Woolridge Road Intersection Improvement Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate $332,684 in anticipated developer contributions and authorize the County Administrator to execute a developer/county loan agreement for the Genito Road/Woolridge Road Intersection Improvement project. Summary oflnformation: Bids were received for the Genito Road/Woolridge Road project in August 2001, however, VDOT would not authorize the county to proceed with the project because of their funding shortfalls. VDOT has now indicated they will allow the project to be readvertised if approximately $800,000 can be provided for the project. In July, the Board authorized the County Administrator to enter into a deferred payment amendment to the customary VDOT/County agreement for the Genito Road/Woolridge Road Intersection Improvement project, agreed to transfer $437,000 of VDOT Secondary Road funds from the Rhodes Lane Paving project, and transferred $332,684 from the Industrial Access Account for the project. Mr. Bernard Savage appeared at the Board meeting and stated that his company would provide the county an interest free loan for $332,684. Preparer: J. McCracken agen531 Title: Director of Transportation Attachments: -~ Yes 0001 9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary (Continued): Under the terms of the proposed developer/county loan agreement, Mr. Savage's company will provide $332,684 to the county prior to the county advertising the project. The county will proceed with the construction of the project under the terms of the VDOT/County project agreement which will include the requirement for repayment of the $332,684 by VDOT to the county in July 2004. The county will then repay Mr. Savage's company the $332,684 in July 2004. The transfer from the Industrial Access Account will no longer be needed as a result of Mr. Savage's offer, and will be returned to the account. Recommendation: Staff recommends the Board take the following actions: 1. Appropriate $332,684 in anticipated developer contributions for the Genito Road/Woolridge Road Intersection Improvement project; and 2. Authorize the County Administrator to execute a developer/county agreement, acceptable to the County Attorney, which provides for an interest free developer loan to the county, and a county repayment on July 5, 2004. District: Clover Hill and Matoaca O00130 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: August 28. 2002 Number Budget and Management Comments: This item requests the Board to authorize and execute a developer/county loan agreement for the Genito Road/ Woolridge Road Intersection Improvement Project. In July, the Board approved the appropriation of $332,684 in Industrial Access funds to this project. This item would replace that $332,684 appropriation with a no-interest loan from a developer per the loan agreement. The $332,684 would then be transferred back to the Industrial Access Account. The current balance in the Industrial Access Account is $787,666. If this item is approved, this balance would be increased to $1,120,350 by the transfer of the July appropriation back to the Industrial Access Account. The project budget for the Genito Road/ Woolridge Road Intersection Improvement Project would remain unchanged at $1,728,684. Preparer: ~'l'~',~6~,~ ~"- i~ Title: Director, Bud.qet & Management Rebecca T. Dickson DEVELOPER/COUNTY AGREEMENT CONSTRUCTION OF THE GENITO ROAD/WOOLRIDGE ROAD INTERSECTION IMPROVEMENT PROJECT This agreement, made this 22"a day of Pmgust 2002, between Chesterfield County (hereafter "County") and Reservoir Land Associates (hereaiter "Developer"). WITNESSETH: WHEREAS, the Virginia Department of Transportation (VDOT) has included the improvement of the Genito Road/Woolridge Road intersection ('~:he project") in the Secondary Road Six Year Improvement Plan for Chesterfield County; and Whereas, the County has a project administration agreement with' VDOT for the project; and WHEREAS, the County has agreed for VDOT to transfer $437,000 fi.om the Rhoades Lane paving project to the project, and WHEREAS, VDOT has informed the County that, including the transfer, $1,212,316 is available for the project and that an additional $332,684 in project funding is required before VDOT will authorize the County to proceed with the advertisement of the project, and WHEREAS, the County and VDOT has or will soon execute a project administration agreement amendment wherein the County agrees to proceed with the project in accordance with the terms of the agreemem and further agrees to allow VDOT to defer $332,684 in project reimbursements to the County until July 2, 2004, and WHEREAS, the benefits of proceeding with the project will inure to the County, VDOT and Developer and will secure and promote the health, safety and general welfare of the public. NOW, THEREFORE, for and in consideration of the premises and mutual covenants and agreements contained herein, the parties hereto agree as follows: ~ Developer agrees to provide $332,684 to the County, interest free, for the project. The payment will be made prior to the County awarding the construction contract for the project. The County agrees to proceed with the project in accordance with the terms of the County's agreement with VDOT and agrees to repay Developer the $332,684 on Suly 5, 2004. Nothing in this agreement shall be construed as creating any personal liability on the part of any officer, employee, or agent of the parties, nor shall it be construed as giving any rights or benefits to anyone other than the parties hereto, This agreement shall be binding upon the parties hereto, and their respective successors and assigns. ' This agreement may be modified with the mutual consent o£I)evelo er and t Nothing in this agreement shall obli~ate the ecu,-,, · ...... ~, _ ,.P.. he County. .... j L~., ~.~]~cllu any IunQs m excess o~'fl~nds agreed upon in this agreement, In additio~ the Board of Supervisors shall not be obligated to appropriate any additional funds for the purpose of this agreement. 08/22/02 THU 15:02 [TX/RX NO 5943] ~002 ~G-22-2002 15:19 LONG & FOSTER BU4 320 3~41 P.0~/03 IN WITNESS WHEREOF, each party hereto has caused this Amendment to be executed in triplicate in its name and on its behalf by its duly authorized officer as of the day, month, and year first herein above written. RESERVOIR LAND ASSOCIATES COMMONWEALTH OF VIRGINIA of COUNTY OF CHESTERFIELD The foregoing instrument was acknowledged before me this date, August 22, 2002, b~y ~ .B~..rn~d L. Savage. Notary Public (J .... _~ .:- ·. _. COUNT OF CHESTEm, ; ATTEST: By: Title: By:_ Commissioner ATTEST: By:, Title: VIRGINIA DEPARTMENT OF · TRANSPORTATION By: Commissioner County Attorney Date APPROVED AS TO FORM Fiscal Division (VDOT) Date TOTAL P.03 08/22/02 THU 15:02 [TX/RX NO 5943] ~003 DRAFT AMENDMENT TO VDOT / COUNTY AGREEMENT GENITO ROAD PROJECT 0604-020-310, C501 (UPC 00052873) CHESTERFIELD COUNTY THIS AMENDMENT is made and entered into this day of , 2002, by and between the County of Chesterfield (County) and the Virginia Department of Transportation (Department) to the County/State agreement entered into by the County and the Department on March 7, 2000, and amended August 10, 2001. The terms of this amendment are incorporated in said County/State agreement as if fully set forth here. Add the following WHEREAS paragraphs: WHEREAS, allocations to project 0604-020-310, C501, through FY2001-02 total $775,316; and WHEREAS, the current estimated total cost of project 0604-020-310, C501, including preliminary engineering, right of way, and construction phases, is approximately $1,500,000; and WHEREAS, neither the County Board of Supervisors nor the Commonwealth Transportation Board can make binding financial allocations beyond the fiscal year in which they act; and WHEREAS, the County desires to expedite construction of project 0604-020-310, C501, in order to improve sight distance on Genito Road at Woolridge Road; and WHEREAS, The Chesterfield County Secondary Construction Program has significant deficits that must be retired on several other projects prior to funding new construction contracts; and WHEREAS, it is the intention of the County and VDOT to pursue future Secondary Construction allocations to finance project 0604-020-310, C501, after the existing deficits on other projects are paid off. Add Paragraph II.B.6: Include project 0604-020-310, C501, in its Secondary Highway Program Budget until the Project is fully funded. Amend Paragraph II.B.2 in its entirety to read as follows: To bill the Department not more often than monthly for actual, eligible project costs incurred or, in the event of an overpayment, to repay such amounts within 30 days of the Department's request or discovery of the overpayment. The aggregate amount of the Locality's billing shall not exceed the amount allocated as of the date of the billing. The total amount allocated for project 0604-020-310, C501, is expected to be $775,316 immediately and a total of $1,500,000 on July 1, 2004. 0425:58742.1 000 54 Amend Paragraph II.C.2 in its entirety to read as follows: To reimburse the Locality within 30 days of receiving an invoice for expenses incurred, the aggregate amount of which shall not exceed the Maximum Reimbursement Amount set forth for the project after considering limits regarding cost participation and shall not exceed the total allocation to date for each project. IN WITNESS WHEREOF, each party hereto has caused this Amendment to be executed in triplicate in its name and on its behalf by its duly authorized officer as of the day, month, and year first herein above written. ATTEST: By: Title: COUNTY OF CHESTERFIELD By: County Administrator ATTEST: By: Title: VIRGINIA DEPARTMENT OF TRANSPORTATION By: Commissioner County Attorney Date APPROVED AS TO FORM Fiscal Division (VDOT) s/E. H. Gibson May 21, 2002 Date 0425:58742.1 Genito Road/Woolridge Road Intersection Improvement Project Project Location O00'lGG CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subject: Au~lust 28, 2002 Item Number: 8.C. 19. Award a Contract for the Construction of the Rivers Bend Fire Station Number 18 to Viking Enterprise, Inc. in the Amount of $2,058,000 County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a contract with Viking Enterprise, Inc. in the amount of $2,058,000 for the construction of the Rivers Bend Fire Station Number 18. Summary of Information: Viking Enterprise, Inc. submitted the low bid out of nine for the construction of Rivers Bend Fire Station Number 18. Viking recently completed the Chester Branch Library and the addition and renovations to the IST Building for Chesterfield County and performed well. This station will be a two bay facility of approximately 10,000 square feet located on Bermuda Hundred Road near Old Kingston Road and is the third of four stations approved in the 1996 referendum. Preparer: Francis M. Pitaro Title, Director of General Services Attachments: Yes No 000157 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: Auaust 28. 2002 Number Budqet and Management Comments: This item requests approval to award a contract to Viking Enterprise, Inc. in the amount of $2,058,000 for construction of the Rivers Bend Fire Station. Funds are available in the capital project for an award in this amount, with the projected budget as follows: Sources: Debt/Bond Proceeds General Fund Transfer Total Sources $3,163,245 731,755 $3,895,000 Uses: Design/Contractual Construction Land Acquisition Vehicles/Equipment Utility Connections Construction Management Contingencies Total Uses $319,500 2,058,000 402,000 725,000 100,000 140,000 150,500 $3,895,000 Additional contingency funds will become available once the original site for this station is sold. Preparer= Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 6 Meeting Date: August 28, 2002 Item Number: 10.A. Subject: County Administrator's Comments: Developer Water and Sewer Contracts County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water Administrator: 1. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: and sewer contracts were executed by the County 98-0234 Wawa - Jefferson Davis and Osborne Capital Realty Associates, LLC Bookman Construction Company Water Improvements - Wastewater Improvements - Bermuda $38,300.00 $41,850.~0 Preparer: Title: Attachments: [--~ Yes No Director of Utilities Agenda Item August 28, 2002 Page 2 o o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0357 Courthouse Seniors - Krause Road Fore Courthouse Senior, L.P. Shoosmith Brothers Construction Company, Inc. Water Improvements - $66,556.00 Dale 00-0014 Swift Creek Development Utility and Road Plans Swift Creek Associates, LP Castle Equipment Corporation Water Improvements - Matoaca $157,663.00 0O-0O70 Edgewater Section 4 @ The Reservoir Reservoir Development Corporation and Reservoir Land Associates R.M.C. Contractors, Incorporated Water Improvements Wastewater Improvements - Matoaca $147,145.00 $153,711.00 00-0177 Edgewater Sections 5,6 & 7 General Reservoir Development Corporation and Reservoir Land Associates R.M.C. Contractors, Incorporated Water Improvements - Wastewater Improvements - Matoaca $191,690.00 $315,104.00 O001GO Agenda Item August 28, 2002 Page 3 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0259 Jessup Meadows, Section D Rudolph, Incorporated Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Dale 00-0288 Wawa - Route 1/301 and Tinsberry Wawa, Incorporated Bookman Construction Company Water Improvements - Wastewater Improvements - Bermuda 00-0311 Ivyridge, Section B Hunter, LLC Coastal Utilities, Incorporated Water Improvements - Wastewater Improvements - Bermuda 00-0333 EDC Offices - Huguenot Road Huguenot Ventures, LLC Bookman Construction Company Water Improvements - Wastewater Improvements - Midlothian $35,500.00 $51,049.00 $44,920.00 $25,420.00 $54,058.45 $72,247.50 $30,650.00 $18,900.00 Agenda Item August 28, 2002 Page 4 10. 11. 12. 13. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0375 Qualla Farms, Section F Douglas R. Sowers Bookman Construction Company Water Improvements - Wastewater Improvements - Matoaca 01-0093 The Highlands - Black Isle Nash Road/Woodpecker Road LLC Castle Equipment Corporation Water Improvements - Matoaca 01-0280 Second Branch, Section 6 Southern Development, LLC Coastal Utilities, Incorporated Water Improvements - Matoaca 02-0016 St. James Woods, Section K ASC Land Corporation R.M.C. Contractors, Incorporated Water Improvements - Wastewater Improvements - Matoaca $128,331.00 $180,037.00 $88,203.00 $24,898.00 $70,034.00 $77,862.00 Agenda Item August 28, 2002 Page 5 14. 15. 16. 17. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0031 Birkdale, Section 16 Milhaus Corporation Piedmont Construction Company, Incorporated Water Improvements - $82,500.00 Wastewater Improvements - $115,933.65 Matoaca 02-0081 Hampton Park, Section 18 Hampton Park Associates, LLC R.M.C. Contractors, Incorporated Water Improvements - Wastewater Improvements - Matoaca $48,525.00 $60,220.00 02-0084 Hosanna Victory Church Fire Line Hosanna Victory Church Superior Excavating and Construction, Inc. Water Improvements - $3,967.60 Midlothian 02-0097 Sam's Club Route 60 Fire Line Number 2 Wal-Mart Stores Incorporated Hydro Tap Service, Incorporated Water Improvements - Midlothian $2,575.00 Agenda Item August 28, 2002 Page 6 18. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 19. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0174 Bel Arbor Sewer Line Relocation Across Lot 22 Bel Arbor Developers Incorporated Castle Equipment Corporation Wastewater Improvements - Bermuda $24,999.99 02-0181 Land-O-Pines Section A Lot #'s 3 & 4 Block C William W. Wells Castle Equipment Corporation Wastewater Improvements - Dale $11,455.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 28, 2002 Item Number: 10.B. Sub!ect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: ~ Title: Attachments: Yes ~ No Count.v Admini~tr~,t0r BOARD MEETING DATE 07/01/02 CHESTERFIELD COUNTY GENERAL FUND BALANCE August 28, 2002 DESCRIPTION FY2003 Budgeted Beginning Fund Balance AMOUNT BALANCE $35,272,700 *Pending outcome of FY2002 Audit Results Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT August 28, 2002 Description FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/01 FY02 Budgeted Addition 4/4/01 FY02 Capital Projects 7/25/01 County's Master Plan Update 9/26/01 Video equipment for Circuit and General District Courts 10/24/01 360 West Corridor Plan 11/14/01 Building Improvements (County Administration) 11/14/01 Security Enhancements (MH/MR and County Administration) 2/27/02 Consultant study to develop revitalization/ development strategy for the Cloverleaf Mall Area 4/24/02 Settlement of the Route 10 widening condemnation lawsuit with Heritage Chevrolet 4/24/02 Government Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/02 FY03 Budgeted Addition 4/10/02 FY03 Capital Projects Amount 8,800,000 (7,579,700) (85,ooo) (90,000) (70,000) (17o,ooo) (lO7,OOO) (50,000) (250,000) (75,000) 8,600,000 (7,277,800) Balance 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 10,111,312 2,833,512 Prepared by Accounting Department July 31, 2002 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation/ Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease TOTAL APPROVED AND EXECUTED Original Amount $16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 $31~409,906 Date Ends 11/19 05/04 11/21 03/05 03/06 09/05 07/05 Outstanding Balance 07/01/02 $14,490,000 18,789 13,725,000 496,802 16,062 14,234 216,106 $28,976,993 PENDING EXECUTION Description Building Construction, Road Construction, Park Improvements and Systems - Certificates of Participation Approved June 26, 2002 Approved Amount $!_2,000,000 OOo.tG9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 28, 2002 Item Number: iO.C. Sub!ect: Roads Accepted into the State Secondary System County_ Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: ~ Title: Lisa H. Elko Clerk to the Board Attachments: Yes ~] No # 900±70 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: Au~lust 28, 2002 Item Number: 14. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: To Formally Recognize Mr. Eddie Heussler for His Heroic Rescue Efforts of a County Citizen on January 22, 2002. The Board approved a resolution for Mr. Heussler and presented it to his father at the Board's February 13, 2002 meeting. The Board is requested to meet and formally recognize Mr. Heussler. Summary of Information: The resolution was presented to Mr. Heussler's father at the February 13, 2002 Board as Mr. Eddie Heussler was recuperating from those injuries sustained in the rescue attempt. This appearance is requested as a formal introduction and recognition of Mr. Heussler before the Board. Preparer: Stephen A. Elswick Title: Chief of Fire and Emer,qency Medical Services Attachments: ~--] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Au~lust 28, 2002 Item Number: ~_5.A. Subiect: Resolution Recognizing Mr. Johnny Oates County Administrator's Comments: County Administrator: Board Action Requested: Ms. Humphrey requested that the following resolution be adopted. Summary of Information: This resolution is in recognition of Mr. Johnny Oates' professional accomplishments in the game of baseball and for his sportsmanship and dedication to the game. Preparer: Title: Director, Public Affairs Attachments: Yes [~ No 000~.76 RECOGNIZING MR. JOHHNY OATES FOR HIS PROFESSIONAL ACCOMPLISHMENTS AND EXCELLENT REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS Mr. Johnny Oates is a resident of the Matoaca District of Chesterfield County; and WHEREAS as a young man, Mr. Oates became well-known throughout the region as a talented athlete; and WHEREAS, Mr. Oates attended Virginia Polytechnic Institute and State University, where he played baseball; and WHEREAS, after graduation, Mr. Oates was selected to play for the Atlanta Braves; and WHEREAS, Mr. Oates later went on to play for the New York Yankees, Los Angeles Dodgers, Philadelphia Phillies and the Baltimore Orioles; and WHEREAS, he served as manager of the Orioles, and was named the American League Manager of the Year in 1992; and WHEREAS, Mr. Oates subsequently served as manager of the Texas Rangers, again being named Manager of the Year in 1996, this time by "Sporting News;" and WHEREAS, Mr. Oates spent 34 years as a player, coach and manager in professional baseball, and played 593 games; and WHEREAS, in all these endeavors, he exemplified sportsmanship and dedication to the game, and brought great pride to the citizens of Matoaca and Chesterfield County; and WHEREAS, Mr. Oates is a compassionate individual with divine faith and has been a spiritual guiding light for many others in the area. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors expresses appreciation to Mr. Johnny Oates for representing the county so well, and sincerely wishes him strength and faith in the battle with the illness that now confronts him. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Oates, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: August 28t 2001 Item Number: 15.B. Sub!ect: Recognizing James Todd Streett, Troop 845, Sponsored by Redeemer Lutheran Church, and Darius LaVonne Nicholson, Jr., Troop 178, Sponsored by Ivey Memorial Methodist Church, Upon Attaining Rank of Eagle Scout Count_v Administrator's Comm~rlt~: County Administrator: ~~ Board Action Reqlje~ted: Adoption of attached resolutions Summary_ of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Streett, Troop 845, and Mr. Nicholson, Troop 178, upon attaining rank of Eagle Scout. They will be present at the meeting, accompanied by members of his family, to accept the resolution. Midlothian District James Todd Streett Parents: Eugene and Candace Dale Distric~ Darius LaVonne Nicholson, Jr. Parents: Christopher and Charlene Lisa H. Elko Attachments: Title: No Clerk to th~ BQ~r~ # RECOGNIZING MR. JAMES TODD STREETT UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. James Todd Streett, Troop 845, sponsored by Redeemer Lutheran Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, James has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. James Todd Streett on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. DARIUS LaVONNE NICHOLSON, JR. UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Darius LaVonne Nicholson, Jr., Troop 178, sponsored by Ivey Memorial United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Darius has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Darius LaVonne Nicholson, Jr. on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 28, 2002 Item Number: 17.A. Subject: Public Hearing to Consider Amendments to County Policy Regarding Criminal Background Checks For Coaches of Co-sponsored Groups Board Action Requested: Consider amendments to County policy regarding criminal background checks for coaches of co-sponsored groups. Summary of Information: The Board held a public hearing on this matter on May 29 and then deferred action to today's date in order to allow PRAC to consider the proposed changes. PRAC was scheduled to consider the amendments on August 15, but cancelled its meeting due to the death of a Parks & Recreation Department employee. PNAC is now scheduled to consider the matter on September 5. The proposal under consideration is to amend the policy to: (i) allow people to coach who have been convicted of a barrier crime if the Governor restores his or her political disabilities; and (ii) limit barrier crimes involving juveniles to only those crimes involving sexual or physical misconduct. Preparer: ~ (~"'~' c~_. Title: County Attorney Steven L. Micas 0614(00} :57494.3{49913.5) Attachments: Yes ~-] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Currently, an individual is automatically disqualified from coaching if he has been convicted of any crime, felony or misdemeanor, against the person or property of a minor. For example, an individual was disqualified because he was convicted 18 years ago at the age of 18 for buying beer for a 17 year old friend. Another individual was disqualified because he was convicted of cursing his 16 year old daughter's boyfriend during a domestic dispute. Under the proposed amendment these types of cases would be considered for disqualification as a coach on a "case-by-case" basis because they do not involve sexual or physical misconduct. BACKGROUND CHECK POLICY FOR CHESTERFIELD COUNTY PARKS AND RECREATION CO-SPONSORED YOUTH ORGANIZATIONS Purpose The purpose of this policy is to require background checks on all organizational officers and/or directors, instructors, coaches and assistant coaches of Chesterfield County Parks and Recreation co-sponsored youth organizations in order to preserve the safety and well-being of children served by such organizations. Co-sponsored organizations shall not permit individuals to work with children if they have demonstrated past conduct incompatible with service to or care of children. II. Implementation The County's Parks and Recreation Department shall assist co-sponsored organizations in implementing and administering this policy. The County may revoke a co-sponsorship agreement for any organization which violates this policy. Bo Each co-sponsored organization shall be responsible for submitting a completed Release form (See attachment A) to the County for every organizational officer and/or director, instructor, coach or assistant coach. Failure to complete the Release shall disqualify the individual from participation. All individuals must provide truthful, correct and complete information on the Release. Failure to do so may result in disqualification. Co The County's Human Resource Management Department ("HRM") shall process each Release received from a co-sponsored organization in order to receive information from the Central Criminal Record Exchange ("CCRE") maintained by the State Police; the Sex Offender and Crimes Against Minors Registry from State Police; and the Court Access Information System ("CAIS") maintained by the Virginia Supreme Court. HRM shall forward to the Parks and Recreation Department the names of all individuals who have had their background investigation completed and who are eligible for participation with a co-sponsored organization. Individuals may begin participating prior to the completion of a background 'investigation so long as they have completed a Release and filed it with the Parks and Recreation Department. It shall be the responsibility of each co-sponsored organization, however, to prohibit an individual from participating if the individual is later found to be ineligible under this policy. F. Once an individual has been found eligible to participate in one co-sponsored youth 0614(05)(23):49913.5 4/22/02 10:31 AM IlL activity, the individual's name shall be placed on an list of individuals eligible for all co-sponsored activities. The list shall be maintained by the Parks and Recreation Department. Individuals on the approved list shall not be subject to further investigation, except the County shall conduct random checks annually on 20% of all individuals who have previously been determined to be eligible and wish to maintain their name on the approved list. Barrier Crimes: mo No individual shall be permitted to participate in a co-sponsored youth organization if the results of the background check show that the person has ever been convicted of any of the following crimes as set out in Title 18.2 of the Code of Virginia as may be amended or equivalent offenses in another state: 1. Crimes Against People ao g. h. i. j. murder and manslaughter (§ 18.2-30 et seq.) malicious wounding by mob (5 18.2-41) abduction (55 18.2-47A, -48) felony assault and bodily wounding (5 18.2-51 et seq.) robbery (5 18.2-58) carjacking (5 18.2-58.1) extortion and other threats (55 18.2-59, -60) sexual assault (5 18.2-61 et seq.) felony stalking (§ 18.2-60.3) any other felonies against the person as defined by the Code of Virginia convictions of any attempts or conspiracies to commit any of the aforesaid crimes Crimes Against Property felony arson (5 18.2-77 et seq.) burglary (5 18.2-89 et seq.) convictions of any attempts or conspiracies to commit any of the aforesaid crimes o 0614(05)(23):49913.5 4/22/02 10:31 AM Crimes Involving Health and Safety felony violation relating to the possession or distribution of drugs within five (5) years (§ 18.2-247 et seq.) drive-by shooting (§ 18.2-286.1) use of machine gun in a crime of violence (5 18.2-289) aggressive use of machine gun (§ 18.2-290) 2 eo go use of sawed offshot gun in crime of violence (5 18.2-300A) felonious discharge of firearms within or at occupied dwellings (5 18.2-279) convictions of any attempts or conspiracies to commit any of the aforesaid crimes 4. Crimes Involving Morals and Decency ho k° failing to secure medical attention for injured child (5 18.2-314) pandering (5 18.2-355) crimes against nature involving children (§ 18.2-361) taking indecent liberties with children (5 § 18.2-370, -370.1) abuse and neglect of children (5 18.2-371.1) obscenity offenses (5 18.2-374.1) possession of child pornography or electronic facilitation of pornography (5§ 18.2-374.1:1, -374.3) incest (§ 18.2-366) abuse and neglect of incapacitated adults (5 18.2-369) employing or permitting a minor to assist in an act constituting an obscenity offense (5 18.2-372 et seq.) convictions of any attempts or conspiracies to commit any of the aforesaid crimes 5. Crimes Against Minors Any conviction for a crime against the person c~r property ora minor, felony or misdemeanor, inclusive of the crimes set forth above, which involves sexual or physical misconduct. Restoration of Rights A barrier crime shall be treated as a crime under IV.A. if the individual who has been convicted of the barrier crime has received an executive order from the Governor restoring his or her political disabilities. IV. All Other Crimes All pending charges for barrier crimes (except crimes against minors) and convictions for other crimes revealed through a background check shall be reviewed on a case by case basis to determine if the individual poses a safety risk to the children involved in the program. No individual may be found ineligible because of pending charges, except for barrier crimes. However, an individual may ultimately be found ineligible if the previously pending charge results in a conviction which indicates that the individual poses a safety risk to children. Any pending charges, 0614(05)(23):49913.5 4/22/02 10:31 AM 3 felony or misdemeanor, against minors, shall render the individual ineligible unless or until such charges are subsequently dismissed or the individual is found not guilty. Bo All cases under this Section IV shall be considered anonymously by a standing committee comprised of a representative of HRM, County Parks and Recreation, County Police, County Attorney's Office, and County Mental Health. ("Committee"). If upon review of the record the Committee determines that the individual is eligible to participate, the individual's name shall be forwarded to Parks and Recreation as provided in Section II.D. If upon review of the record, the Committee determines that an individual should be disqualified from participating, the individual will be contacted directly by HRM, advised of the Committee's concerns and be given an opportunity to withdraw from consideration or provide evidence of any mitigating circumstances prior to a final decision being made by the Committee concerning the individual's eligibility to participate. Bo Among factors that the Committee may consider in deciding whether an individual should be permitted to participate or coach, the Committee may consider the nature and character of the past conduct; the length of time since the offending conduct; rehabilitation of the individual, if applicable; and how such conduct affects the integrity of the program. F. The Committee's decision to disqualify an individual must be a majority vote. V. Confidentiality All persons receiving background information regarding an individual shall maintain the confidentiality of such information in accordance with applicable law. HRM shall destroy all criminal background information after a final decision has been made regarding the eligibility of an individual to participate with a co-sponsored youth organization. 0614(05)(23):49913.5 4/22/02 10:31 AM 4 0001SG CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: Au~lust 28, 2002 Subiect: Item Number: 17.B. Public Hearing to Consider a Revision to the Subdivision Ordinance Relative to the Second Access Requirements at the Time of Zoning County Administrator's Comments: County Administrator: Board Action Requested: The Planning Commission and staff recommend the Board of Supervisors approve the amendment to the Subdivision Ordinance relating to second access requirements, as shown in Attachraent B. Summary of Information: The new subdivision ordinance, adopted last year, requires a second access to be provided into a new residential subdivision, when more than 50 lots are created (100 lots under certain circumstances). This ordinance was amended at the Board of Supervisor's public hearing at the request of a local land use attorney to allow relief to this requirement at time of zoning Since adoption, a significant number of zoning applications included a request for relief to this standard. Many times, this relief is sought before the developer has completed a detailed engineering analysis of the site. This means the Board of Supervisors must consider the request with minimum detailed information. The Preparer Thomas E. Jacobson Title: Director of Planning C:DATNAG EN DA/2002/AUG28.3/GOK Attachments: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Planning Commission requested staff to prepare an ordinance amendment to allow relief to the second subdivision access requirement at the time of tentative subdivision approval when detailed design information is available. The Planning Commission held a public hearing and recommends approval of an amendment, as shown in Attachment B, to the Subdivision Ordinance to delete the provision that permits relief to the second access through the zoning process for the following reason(s): · The ordinance will still allow relief to the second access at tentative plat review, when sufficient technical information is available; · The technical information to substantiate the need for relief is typically not available at time of zoning; · While participating in the nearly two year effort to revise the Subdivision Ordinance, the development community requested the relief to the access provision as part of the tentative plat process; · There are no standards included in the Subdivision Ordinance to achieve the relief through the zoning process as there are through the tentative subdivision process. The Board conducted a public hearing on the amendment on June 26, 2002, and directed staff to prepare an alternative, which would allow an appeal of the Planning Commission decision to the Board of Supervisors. Staff has drafted language, as shown in Attachment A, which would allow an appeal to the Board of Supervisors if: 1. The Planning Commission's decision will cause emergency services response times to exceed County Fire Department goals, or 2. The Planning Commission's decision will cause traffic volumes on local streets to exceed the Planning Commission's stub road policy. ATTACHMENT A AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION17-76(h) (5) RELATING TO RELIEF FROM REQUIRED ACCESS TO A SUBDIVISION OF LAND BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section17-76(h)(5) of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: (5) a. Relief to these requirements may be granted at the time of zoning for cases filed prior to (DATE OF ADOPTION/EFFECTIVE DATER. After (DATE OF ADOPTION/EFFECTIVE DATE), relief to these requirements may be granted by the planning commission or director of planning if: a. 1. existing severe topographic, physical or extenuating circumstances exist so that there is no other practical means of providing another access, and b. 2. financial hardship is not the principal reason for the waiver;: c. 3. In addition, the planning commission may grant relief to these requirements if the resultant traffic on a an existing local street will exceed the planning commission's stub road policy b. Any person aggrieved by the decision of the planning commission to grant the waiver request may appeal the decision to the board of supervisors but only if: 1. The decision will cause delays in emergency responses to the proposed subdivision or to adjacent property which exceed the response goals of the county fire department, or 2. The decision will cause the volume of traffic on a local street to exceed the Planning Commission's Stub Road Policy. c. Any person aggrieved by the decision of the planning commission to deny the waiver request may appeal to the board of supervisors but only if the decision will cause the volume of traffic on a local street to exceed the Planning Commission' s Stub Road Policy. d. No appeal shall be allowed unless the person appealing files a written notice of appeal with the director of planning within ten (10) days after the decision of the planning commission. The provisions of § 17-33 of the Code of the County of Chesterfield shall govern appeals under this section. (2) That this ordinance shall become effective immediately upon adoption.. ATTACHMENT B AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997 AS AMENDED BY AMENDING, AND RE-ENACTING SECTION 17- 76(h) (5) RELATING TO RELIEF TO REQUIRED ACCESS TO A SUBDIVISION OF LAND BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 17- 76(h)(5) of the Code Of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows (5) Relief to these requirements may be granted at the time of zoning for cases filed prior to (DATE OF ADOPTION ! EFFECTIVE DATE),,. After (DATE OF ADOPTION / EFFECTIVE DATE), relief to these requirements may be granted o~ by the planning commission or director of planning if: a. existing severe topographic, physical or extenuating circumstances exist so that there is no oth~ practical means of providing another access, and ~.. financial hardship is not the principal reason for the waiver.-, or the resultant traffic on a local street will exceed the Planning Commission's Stub Road Policy as determined by the director of transportation. (2) That this ordinance shall be effective upon adoption. An Affiliate of I~ledia General Advertising Affidavit (This is not a bi~l. Please pay from invoice) P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 220806 08/21/2002 lDate Code Description Ad Size *oral C°T /2002 TA'KF~ NC)TICF, TAKF, N(3TICF. THAT THF~ ATTACH Media General Operations, lnc, Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKF. NOT'[CF~TAK was published by Richmond Newspapers, Inc, in the citY of Richmond, State of Virginia, on the following dates: 08/14/2002 08/21/2002 The first insertion being !;liven .... ~8/14/7007 Newspaper reference: Sworn to and subscribed ~fore meth s Notary Public 1149705 State of Virginia City of RiChmond MY CommiSsion expires PAY SUpermsor CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: August 28, 2002 Item Number: 17.C. Subject: Public Hearing to Consider Adoption of the Consolidated Eastern Area Plan and Companion Zoning Ordinance Development Standards Along Major Roads County Administrator: ~ Board Action Requested: The Planning Commission and staff recommend that the Board of Supervisors adopt the Consolidated Eastern Area Plan and companion Zoning Ordinance amendments. Summary of Information. County staff, the Planning Commission and interested citizens have, over the last two years, developed the Plan and Ordinance amendments through citizen meetings (Please see the attached Executive Summary). Ten modifications to the Plan and Ordinances are proposed as a result of extensive citizen input from meetings since the Planning Commission public hearing. Also attached are a summary of the 10 modifications to the draft Plan and Ordinances. Staff can support modifications 1 though 9. However, staff feels that modification 10 would encourage typical strip commercial development along Route t0, similar to that which has occurred along other major transportation corridors. In addition, staff feels that modification 10 would allow intense commercial development in proximity to existing area residential neighborhoods, without providing the protection of less intense transitional uses between commercial uses along Route 10 and these neighborhoods. Therefore, staff cannot support modification 10. Preparer: Title: Director of Planning Thomas E. Jacobson C:DAT~AGEND~200WAUG 28.1/GOK Attachments: Yes [-~ No //0003.9:1. Consolidated Eastern Area Comprehensive Plan Amendment and Companion Zoning Ordinance Amendments - Executive Summary The Eastern Area of the County includes approximately 9 % of the County and consists of four aging area Plans. These Plans predate the Introduction to the Plan for Chestedield, which the Board of Supervisors adopted in 2000. The Consolidated Eastern Area Comprehensive Plan amendment, once adopted, will guide future development within this portion of the County in a comprehensive manner embodying the principals of the adopted Introduction to the Plan. Through this Plan amendment process, citizens raised issues regarding the shape and appearance of development along major transportation corridors within the study area. The Plan amendment and the companion Zoning Ordinance amendments, once adopted, will guide future development in ways that preserve the existing tree canopy along major roads, foster quality architectural design, ensure compatibility between commercial uses and nearby area neighborhoods, and promote a sense of 'place' for Enon, in accordance with the principals of the Introduction to the Plan. Through this Plan amendment process, citizens raised issues regarding the preservation of important historic resources, the protection of the natural environment, and the creation of linear trails and greenways for both environmental protection and recreational use. The Plan. amendment recommends further study of these issues. Through this Plan amendment process, citizens raised issues regarding the transportation network. The Plan amendment makes recommendations designed to provide for a safe, efficient and cost effective transportation network. Key Recommendations of the Consolidated Eastern Area Plan · Economic development: Reserve and promote vacant lands in proximity to the study area's major interchanges for industrial and other employment generating uses. Commercial uses: Provide convenient locations for personal service and retail uses that serve local industries and their employees, as well as serve area residents. Encourage redevelopment of older strip commercial uses in non-linear manner that improves access to area properties and protects nearby neighborhoods. Residential areas: Protect stable residential areas from commercial and industrial encroachment, as well as from the potential adverse impacts of nearby commercial and industrial redevelopment. Residential uses in areas where redevelopment is deemed appropriate, and which are likely to experience increased pressure for redevelopment to non-residential uses, should be protected until appropriate redevelopment occurs Historic resources: Assess thc need to develop guidelines for preserving and interpreting historic and cultural resources. If guidelines are merited, develop these guidelines, together with a strategy for their implementation. · Natural resources: Assess the potential for promoting open space corridors as a framework to protect the natural environment and scenic values, provide land use transitions, and provide outdoor recreational opportunities. If merited, develop guidelines, together with an implementation strategy for their implementation. · Transportation: Improve existing roads to accommodate future growth in this area of the County. Recommended Zoning Ordinances Increased setbacks and tree preservation along Route 10: To enhance views along Route l0 and preserve existing high-story trees, increase the effective setbacks for landscaping and tree preservation from 30 to 75 feet and require the preservation of under-story trees. Allow reduction of these setbacks, for parking and driveways, to 50 feet if utility lines are located so that landscaping and existing vegetation within the reduced setback minimize the visibility of above-ground utilities from the road Desi~,n standards for Mixed Use Corridors: To ensure compatibility with nearby neighborhoods, require buildings in Mixed Use Corridor areas to be compatible with residential architecture, as well as with buildings within the same project or within the same block or directly across any road. Increased setbacks and tree preservation for setbacks along Old Stage and Coxendale Road~: To mitigate the views of industrial development from Old Stage and Coxendale Roads (the entrances into Henricus Park and Dutch Gap Conservation Area) and to encourage preservation of the existing high-story trees, increase the effective setbacks for landscaping and tree preservation from 40 to 75 feet and require the preservation of under-story trees. Allow reduction of these setbacks, for parking and driveways, to 50 feet if utility lines are located so that landscaping and existing vegetation within the reduced setback minimize the visibility of above-ground utilities from the road. Design standards for Route 10 in Enon: To encourage, reinforce and enhance a sense of neighborhood identity and of 'place' for the Enon community, encourage village design standards for the Enon Core, similar to those required in other village areas (Bon Air, Chester, etc.) The following list of suggested modifications to the proposed Plan and Ordinances came from extensive citizen input at meetings between citizens and Planning staff, the Bermuda District Planning Commissioner, and the Bermuda Supervisor. The parallel road adjacent to Route 10, shown on the Thoroughfare Plan map as a 60-foot collector, could instead be a Special Access Street, potentially reducing right of way width and setbacks while accomplishing the need for traffic circulation that this road is intended to provide. e The proposed collector roads south of Route 10, shown on the Thoroughfare Plan map as 70-foot collectors, could instead be 60-foot collectors, reducing right of way width and required design while accomplishing the need to provide traffic circulation. The suggestion in the Plan to prohibit industrial traffic on North Enon Church Road could be lifted with no direct impacts on residential areas provided any accesses to industrial areas are located no further north than the access which currently serves existing industrial development along North Enon Church Road. e The recommended Plan suggests that some residential development would be appropriate west of North Enon Church Road. Providing additional criteria could make it easier to anticipate the depth of this potential residential development. The recommended Plan suggests a mix of higher and lower density residential development south of Route 10, west of neighborhoods along Bermuda Orchard Road. Providing an additional, transitional residential density could help ensure compatibility between anticipated higher and lower density residential development in this area. 6. The recommended Plan suggests light industrial development north of Walthall interchange, between 1-95 and Woods Edge Road. Some commercial use may also be appropriate. 7. Setbacks for the Enon Core District are addressed in the Enon Core District standards. Therefore, the Enon Core District should be deleted from the Route 10 Corridor East District on the zoning district map. To ensure no reduction in buildable area for properties fronting Route 10, reductions in side and rear yard setbacks should be allowed commensurate with the proposed increase in setback along Route 10, so long as buffers required for commercial development adjacent to residential areas are not affected. Further, the 25 foot utility easement interior to sites should be deleted due to potential impacts this easement may have on developable area of properties fronting on Route 10 and potential conflicts with the existing pattern of utility easements along Route 10. 9. The 25 foot utility easement interior to sites may not be desirable due to potential conflicts with the existing pattern of utility easements along Old Stage and Coxendale Roads. 10. Given the concerns of property owners along Route 10, who wish to develop their properties for commercial uses, and given the existing pattern of commercial development in the area, it may be appropriate to suggest additional commercial use along Route 10 so long as the concerns of nearby residents, that these commercial uses not adversely impact their neighborhoods, is addressed. ~ THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Draft (revised 1/10/01) Consolidated Eastern Area Plan Introduction Study Area Boundaries The boundaries of the consolidated Eastem Area Plan amendment study area includes the James River to the north, the Appomattox River and Swirl Creek to the south, and the confluence of the James and Appomattox Rivers to the east. The western boundary follows 1-95 from Switt Creek north to Coxendale Road, then generally follows manmade features and property boundaries north to the James River at Drewry's Bluff. The study area includes approximately nine percent of the land area of the County. Magisterial District The Plan study area lies within the Bermuda Magisterial District. How this Plan works The consolidated Eastern Area Plan amendment, once adopted by the Board of Supervisors, will become part of The Plan For Chesterfield, the County's comprehensive plan. The Plan For Chesterfield is used by County citizens, staff, the Planning Commission and Board of Supervisors as a guide for future decisions affecting the County including, but not limited to, decisions regarding future land use, transportation networks and zoning actions. Once the consolidated Eastem Area Plan is adopted, it will replace the current Eastern Area Plan (adopted in 1984), the Eastem Area Plan Amendment (adopted in 1984), the Ruffin Mill Area Plan (adopted 1987) and the Meadowville Area Plan(adopted in 1990). It will also amend the Thoroughfare Plan. Staff Analysis The Planning Department, in conjunction with other County Departments, assessed existing conditions within the study area and performed a land use analysis to anticipate development trends in the area to the year 2020. The results were summarized and shared with public officials and interested citizens. These assessments and analyses, together with input from public officials and citizens, serve as the basis for the following key findings and recommendations. A smmnmy of the existing conditions assessment and an analysis to anticipate development trends is available from the Chesterfield County Planning Department (Consolidated Eastem Area Plan Amendment - Smmnm~ of Existing Conditions and Trends). The complete texts of the assessment and analysis are also available in separate documents. jimcSdata\plans\eaplan\eaplan.doc EA1 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan These documents are entitled Eastem Area Plan Study Area - Existing Conditions and Issues and Eastem Area Plan Study Area Land Use Analysis, 2000 to 2020. In addition, the Executive Summaries and various analyses for the Eastern Area Plan (adopted in 1984), the Eastern Area Plan Amendment (adopted in 1984), the Ruffin Mill Area Plan (adopted 1987) and the Meadowville Area Plan (adopted in 1990), as well as the Plans, were reviewed and relevant elements were incorporated into the consolidated Eastem Area Plan amendment. These Executive Summaries, analyses and Plans are also available in separate documents. Citizen Participation Planning Department staff, together with representatives of other County Departments, met with area residents, community groups, property owners, business persons and representatives of the industrial community to discuss the Plan amendment process. Citizens shared concems and ideas with staff and offered suggestions that serve as part of the basis for the following Goals and Recommendations. A Plan for Action The consolidated Eastem Area Plan should guide furore development in ways that provide maximum benefits to Chesterfield County's current and future citizens, land owners, businesses and development community. Specifically, the Code of Virginia defines the primary purpose of the Comprehensive Plan as follows: To guide and accomplish a "coordinated, adjusted and harmonious development" of County lands "which will, in accordance with present and probable future needs and resources, best promote the health, safety, morals, order, convenience, prosperity and general welfare" of County citizens. The Land Use Plan makes no attempt to determine the cun'ent or short-term marketability of any one parcel for any one use. Rather, it attempts to anticipate future needs for broad categories of uses throughout the study area for the next twenty years. In addition, the Plan does not rezone land, but serves as a guide for making decisions relative to future rezoning applications. The Plan may also suggest Ordinance amendments and other actions, such as corridor and village design studies and historic designations, which benefit the County. Finally, the Plan attempts to suggest the proper relationship of land uses to one another and to the wider community. Market forces (availability and price of land, location, character and age of competing businesses, site specific characteristics such as topography and visibility from roads, accessibility to roads, etc.) would decide the desirability of a specific use on one parcel over another, as well as the timing for developing such use, based on the principle of 'highest and best use'. The zoning process would determine the appropriateness of such use on a case-by-case basis by applying principals of desirable land use development pattems and adequacy of public facilities embodied in the Comprehensive Plar~ jimc:\data\plans\eaplan\eaplan.doc THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan To this end, the Planning Commission and Board of Supervisors have incorporated into Plan amendments certain guidelines that promote development pattems which facilitate the orderly, harmonious, predictable and efficient use of the County's most limited resource - - the 446.5 square miles of land and water within its boundaries. These guidelines, as they apply to specific Plan areas of the County, are embodied in the Goals and Recommendations of adopted Plan amendments. Goals and Recommendations Consolidated Eastem Area Plan Area The Eastem Area of the County should continue to be a prime area for Chesterfield's economic development. In addition, residential neighborhoods should be protected as major non-residential development occurs. The visual character of the community along key roads, as well as the identification and status of significant historic, cultural, scerdc and natural resources, should also be examined. The Goals and Recommendations that most appropriately apply to the consolidated Eastem Area Plan study area are: Goal 1 Promote the study area as one of the County's prime locations for industrial and commercial development: Recommendation ca Continue to use the enterprise zone to encourage the development of vacant commercial and industrial areas, as well as redevelopment of older uses commercial and industrial uses. ca Direct potential new commercial and industrial development to appropriate locations within the study area as suggested by the Plan. ca Develop the Meadowville Technology Park as a major regional employment center. A Countywide pattem of orderly development directs growth to appropriate locations within developed areas, such as portions of the study area, and encourages fringe development as an orderly extension of these developed areas. The resulting growth pattern ensures efficient use of land by decreasing sprawl, promotes cost-effective use of existing and planned public facilities by promoting infill development, and encourages economical extensions of public facilities by minimizing leapfrog development. Further, it stimulates investment and reinvestment in existing viable residential, commercial and industrial areas. This growth pattern also reduces development pressure on areas within the County where the OOO 97 jimc:~lata\plans\eaplan\eaplan.doc EA 3 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Comprehensive Plan suggests growth should be deferred until orderly extensions of utilities are provided. Limitations and opportunities: Road construction over the last twenty years has enhanced access and improved travel within the area, as well as access to larger markets. The study area also encompasses much of the Walthall Enterprise Zone which has as its objectives: increased private investment and job creation in the area; rehabilitation of the area's existing, older commercial and industrial structures; encouragement of new manufacturing and commercial uses in the area; and revitalization of the area through increased economic activity. The County has also extended utilities and other infrastructure improvements to serve the Meadowville Technology Park site, positioning this Park as a prime location within the regional marketplace for attracting industrial and other employment generating uses. Goal 2 Optimize economic development oppommities: The areas around the Walthall, Route 10/1-95 and Route 10/1-295 Interchanges have good access to regional markets. 1-95 and 1-295 also provide these areas with access to national and international markets through the interstate transportation system, the Port of Richmond and Richmond Intemational Airport. Therefore, these areas are identified as having potential for continued development of industrial and other employment-generating uses, as well as commercial development that support these uses. Vacant land in these areas, as well as improved properties with potential for redevelopment, should be reserved for industrial and other employment generating uses. Commercial development serving the industrial community and larger markets would also be appropriate near the interchanges. New residential development, as well as piecemeal, strip commercial development that serves smaller markets, should be discouraged in these areas. Recommendations Reserve for industrial and other employment generating uses, land within the study area that the Plan suggests is appropriate for such industrial and other employment generating uses. Limited commercial uses may be appropriate, in areas suggested for industrial and other employment generating uses, if such commercial uses are supporting of, accessory to, and incorporated into the design of, larger industrial and other employment generating developments. Through the zoning process, encourage owners of properties to aggregate acreage in a manner that provides coordinated, safe and efficient access for all parcels to the transportation network. To this end, projects should be large enough to: provide an internal road and/or driveway network for development; provide public road rights of way and/or driveways with access easements to adjacent properties with development and redevelopment potential; and control the number of individual accesses to existing or planned major arterial and collector roads. jimc:\data\plans\eaplan\eaplan, doc EA 4 C~.:,~ n... t~ THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Through the zoning process, discourage new residential development and piecemeal commercial development from locations the Plan suggests are appropriate for industrial and other employment generating uses. Industrial and other employment generating uses produce tax revenues which defray the costs of providing services to County residents. By facilitating the development of such uses in appropriate locations, the County continues to provide quality services to its citizens. In addition, such uses provide residents with jobs both within the County and close to home, thereby reducing commuting distances, travel distance, air and water pollution and travel expenses. This, in mm, enhances the quality of life for working citizens and their families. In addition, aggregation of acreage promotes development of internal transportation networks including public streets and private driveways. This, in tum, minirmz' es the need for direct access to area arterial and collector roads from individual parcels. Limitations and opportunities: Existing residential development in proximity to the Interchanges, together with potential pressure for additional non-industrial development in other parts of the study area may, if not properly evaluated, limit oppommities for economic development. In addition, some properties with economic development potential may have access limitations caused by piecemeal commercial strip zoning and development patterns along Route 10 and by area floodplains. However, significant oppommities exist for development of new industrial and other employment generating uses in areas where access and mitigating road improvements can be provided. In addition, commercial nodes that support industrial and other employment generating uses could be incorporated into the design of larger projects, further contributing to convenience and to reducing travel distances. Goal 3 Encourage land use transitions: Encourage land use transitions between less intense uses, such as residential neighborhoods, and more intense uses, such as commercial and heavier industrial areas. Recommendations ca Use the Plan to suggest land use transitions between residential development and commercial and heavier industrial uses. Use the Plan and zoning process to encourage a greater depth of development that provides less intense transitional uses adjacent to residential areas. The phasing of development should require that transitional uses be developed prior to, or in conjunction with, development of more intense land uses. Where land use transitions are not possible due to existing strip development patterns, use the zoning process to negotiate use restrictions and design standards, for new development and jimc:klata\plans\eaplan\eaplan.doc EA5 000 99 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan redevelopment requiring zoning action, that protect residential neighborhoods from potential adverse impacts generated by more intense uses. Use the Plan and zoning processes to negotiate use restrictions and/or mitigating design standards on, or the rezoning to less intense land uses of, General Commercial (C-5), General Industrial (I-2) and Heaw Industrial (I-3) zoned properties lying adjacent to residential neighborhoods. Mitigating design standards could include limitations on hours of operation and lighting, orientation of buildings to provide screening and sound attenuation, etc. In this regard, encourage owners of parcels requesting zoning for additional zoning in proximity to such C-5, I- 2 and I-3 zoned property to process rezonings for both parcels. A hierarchy of land uses, from more ~ to - less intense, provides the best protection to ~esidential neighborhoods. Other protections (buffers, orientation of uses, and design standards which reduce nuisances such as noise, and light, etc.) are supplemental mitigation to the primary protection provided by physical separation between incompatible uses and contribute to the overall appearance and livability of the community. Limitations and oppommities: Much of the existing land use pattem within the study area, particularly along Route 10, is chamctehzed by residential areas adjacent to dder commercial strip zoning and uses. In many instances, these residential areas do not have the benefit of buffers or other mitigating design features to lessen the impact of adjacent, commercial activity. However, in many places, encouraging greater depths of non-residential zoning can afford oppommities to provide land use transitions between more intense commercial uses and residential neighborhoods. In addition, opportunities may occur to negotiate use restrictions, design standards, and/or rezoning to less intense classifications, on C-5 zoned properties that lie adjacent to residential areas. Goal 4 Promote orderly redevelopment trends: New commercial/industrial development and redevelopment within the study area is revitalizing, and in some cases replacing, older commercial and residential uses. While these trends should be encouraged, healthy residential neighborhoods should be protected from encroachment. At the same time, residential areas likely to experience increased pressure for redevelopment to non-residential uses, in areas where redevelopment is deemed appropriate, should be protected until redevelopment occurs. Recommendations [] Office, commercial and/or industrial rezoning and redevelopment that has the potential to encroach on existing residential areas should be accomplished on parcels aggregated to jimc:\data\plans\eaplan\eaplan.doc EA 6 0 ~ ~ ~ ~'~ ~ THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan sufficient size, design and location to protect the character and environment of the rema/ning residential uses. [] New commercial, office and/or industrial uses should not be interspersed with existing residential uses. [] Less intense, transitional uses should be provided between more intense commercial uses and existing residential uses. Setbacks and buffers should be provided between new commercial, office and/or industrial uses and existing residential uses. These setbacks and buffers should be designed to protect remaining residential uses from excessive light and noise, and from views into parking, loading, storage and service areas. The preservation, maintenance and in some cases redevelopment of older areas of the County forestalls decline and blight and contributes to the overall health of the larger community. Specifically, healthy residential neighborhoods, if protected from piecemeal non-residential encroachment, can provide affordable housing without govemment subsidy and optimize the use of existing infiastmcmm. At the same time orderly redevelopment of some declining residential areas, in locations where non-residential uses are deemed appropriate, promotes economic development. Limitations and oppommities: Portions of the study area have experienced redevelopment from residential to commercial and industrial uses in a piecemeal manner, allowing commercial and industrial uses to encroach into residential areas without consideration for the potential adverse impacts these non-residential uses can have on remaining nearby residences. Commercial and industrial redevelopment is expected to continue and will most likely exert additional pressure on residential areas located within, or in proximity to, areas that are deemed appropriate for commercial and industrial uses. Oppommities exist to ensure that redevelopment, where appropriate, occurs in a manner that protects the character and environment of remainm' g residential uses. Goal 5 Ensure that residential, office, commercial and industrial sites, when viewed from public places, has visual appeal: New construction or redevelopment within the study area is regulated by zoning conditions and Zoning Ordinance requirements. Specifically, new construction or redevelopment in the study area is subject to Emerging Growth standards. These standards address parking, landscaping, architectural treatment, setbacks, signs, buffers, utilities and screening of dumpsters and loading areas. Additional development standards for the Route 10 corridor may be appropriate. Specifically, a Design Guidelines Study should be initiated to assess the need for additional design guidelines for future development along Route 10 which serves as a gateway to the County, as well as the entrance to area jimc:\data\plans\eaplan\eaplan.doc EA 7 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan businesses, industries and neighborhoods. Any additional design guidelines deemed appropriate should be developed together with a strategy for their implementation and a determination of their applicability to other, similar transportation corridors within the County. A Design Guidelines Study should also be initiated to assess the need for additional design guidelines for future industrial development along Old Stage and Coxendale Roads. These roads serve as primary road access to a significant portion of the County's existing and potential industrial development base, as well as the entrance to the County's Henricus Park and Dutch Gap Conservation Area. The appearance of these roads, as well as the appearance of adjacent development, imparts the fat and potentially only impression that many visitors have of the community and of these industrial, recreational and historic resources. Recommendations In conjunction with this Plan amendment, assess the need for additional design guidelines for future development along the Rt. 10 corridor, between 1-95 and Hopewell. If additional design guidelines are merited, develop these guidelines together with a strategy for their implementation. Determine if this effort has applicability to other, similar transportation corridors within the County. Any recommended guidelines and implementation strategy should be considered for adoption in conjunction with the adoption of the consolidated Eastern Area Plan amendment. In conjunction with this Plan amendment, assess the need for additional design guidelines for future development along Old Stage and Coxendale Roads. If additional design guidelines are merited, develop these guidelines together with a strategy for their implementation. Such guidetines should take into account the utilitarian nature of existing and anticipated area industrial development and place emphasis on minimizing the visibility of such development from the road, rather than on the appearance of the development. Such visual mitigation could include, but would not be limited to, preservation of existing vegetation, berming and landscaping. Any recommended guidelines and implementation strategy should be considered for adoption in conjunction with the adoption of the consolidated Eastern Area Plan amendment. In conjunction with this Plan amendment, add to the Planning Commission and Planning staff work programs a project to assess the need to develop an active inspection and enforcement program along Route 10, Old Stage Road, and Coxendale Road to ensure that required landscaping is maintained in a healthy condition. If an active enforcement program is merited, develop, fund and implement the program. In conjunction with this Plan amendment, add to the Planning Commission and Planning staff work programs a project to assess the need to develop a tree planting and maintenance program along Route 10 (along the edge of the fight of way and within medians), Old Stage Road, and Coxendale Road. If a tree planting and maintenance program is merited, develop, fund and implement the program. jimcSdata\plans\eaplan\eaplan.doc EA8 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan When viewed from these roads, area development impacts the overall appearance and livability of the larger community. This in tum influences the potential for development or redevelopment of surrounding properties, as well as the desirability of existing residential neighborhoods as places to live. Therefore, consideration of how the mad frontage develops along these corridors will greatly influence the development potential of area properties, as well as the health of area neighborhoods. In addition, the County continues to promote the Eastern Area of the County for industrial development and promotes Henricus Park and the Dutch Gap Conservation Area as natural, recreational and historic resources for the enjoyment and education of County citizens and visitors. Industrial development and redevelopment along Old Stage and Coxendale Roads should be guided in a manner that conforms to the County's g~als of.' promoting orderly development patterns; optimihng and encouraging economic development opportunities; enhancing the appearance and development pattern of the area; and protecting, preserving, promoting and enhancing the natural environment, as well as historic and cultural resources. Limitations and oppommities: It should be noted that much of the property fronting Rt. 10, Old Stage Road, and Coxendale Road is already developed or may otherwise be vested by conditions of zoning approval from having to comply with future Zoning Ordinance amendments promoting new design standards. These factors may impact the method of implementation, as well as the effectiveness, of any additional design guidelines adopted as a result of the Design Guidelines Study. Other factors, such as floodplains and transmission line rights of way, may also influence the appearance of these corridors. In particular, existing development would be exempt from new guidelines until expansion or redevelopment occurs. Land within interchanges and other public fights of way, or which have easements, are exempt from local ordinances. Specifically, public improvements such as VDOT road widenings, maintenance facilities, communications facilities or staging areas for road construction, above ground Virginia Power transmission lines, or other above or in-ground utility lines may not have to comply with County design guidelines. Finally, as noted herein, properties already zoned and subject to conditions of zoning approval may be exempt, in whole or in part, t~om new guidelines, depending on the nature and effect of these conditions. It should be noted that properties within floodplains may have to be preserved all or in part in a natural state, based on current laws and ordinances. This could offer positive opportunities to preserve natural areas and views, as well as oppommities to provide variety in the pattern of development, transitions, and separation of incompatible uses. However, opportunities exist to enhance the visual appeal of the area as a gateway to the County and entrance to area businesses and neighborhoods. Such enhancements could include landscaping and monumental features within the median of Rt. 10 and/or along the edge of the rights-of-way of Rt. 10, Old Stage Road and Coxendale Road, as well as preservation of existing high canopy trees within medians and setbacks. Additional landscaping could also be installed within setbacks, to include high canopy trees which, at maturity, would minimize the views of aboveground utilities, soften views of development and enhance the overall appearance of the area. jimc:\data\plans\eaplan\eaplan.doc EA 9 000203 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Goal 6 Ensure that new residential proposals are representative of, and compatible with, existing and anticipated area residential development: Actions that stabilize and improve the health of existing neighborhoods fbrestall decline and blight and contribute to the overall health of the larger community. Recommendation Use the .Plan and the zoning process to encourage new residential subdivisions with sole access via existing or planned subdivision streets to meet or exceed the average lot size of, and have a density equal to or less than, the existing subdivisions. Residential developments of varying densities and lot sizes encourage variety in residential areas and offer County citizens a choice of neighborhoods, living environments and lifestyles. Limitations and opportunities: New subdivisions developing within the study area increase the availability of single family housing in subdivisions in this part of the County. Opportunities exist to encourage a greater diversity of homing types within the study area. However, such residential development should occur in ways that protect existing neighborhoods and enhance the larger community. Goal 7 Protect and preserve historic and cultural resources: Sites within the study area may potentially have significant historic or cultural significance. These include Native American and early English settlement sites, as well as 19th Century structures, Civil War defense works, and early 20th Century structures. Recommendations Add to the Plarming Commission and Planning staff work programs a project to assess the need to develop guidelines for identifying, preserving and interpreting significant historic and cultural resources within the Eastern Area of the County. If guidelines are merited, prepare an Eastern Area historic resources inventory and preservation strategy, together with a framework for its implementation, for review by the Planning Commission and Board of Supervisors. Encourage the Chesterfield County Preservation Committee to work with the property owner(s) of identified sites of significant historic, architectural, archaeological and/or cultural interest to have such properties designated as County, State, and Federal Landmarks. jimc:\data\plans\eaplan\eaplan, doc .EA 10 O 0 ~ ~ ~ 4 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Comprehensive Plan amendments attempt to identify structures and sites within study area boundaries that have historic or cultural significance. Protection of such stmctures and sites offer the best oppommities for presenting and interpreting the County's historic and cultural heritage. Limitations and oppommities: Except for significant Civil War defense works, scattered 19th century residences and small cemeteries, no above-ground evidence rem of the study area's long and varied history. This is due to several factors, including the transient history and nature of most early works. Many early works were destroyed by war. Others, such as Civil War fortifications, were abandoned once their usefulness expired. Still others, such as the communities of Bermuda Hundred, Osbome and Port Walthall, declined as a consequence of competition from better located communities such as Richmond, Manchester and Petersburg. Agricultural activities, neglect, decay, and the straightening and deepening of the James River to allow the passage of large, ocean-going cargo ships, together with twentieth century residential growth and industrial development (including quarrying along the James River), may have covered, destroyed or degraded much of the physical remains of these bygone ems. However places, if not structures, remain strong in the memory and history of the County. In recent years, a growing awareness of the area's history has led to an interest to remember, preserve, protect and interpret what remains. Many sites with historic significance have already been identified within the study area, and several of these are in various stages of preservation and interpretation. Goal 8 Promote open space corridors as a f'amework to protect the natural enviroment and scenic values, provide land use transitions, and provide outdoor recreational opportunities: Protecting the natural enviroment and scenic values, as well as providing land use transitions between incompatible uses and outdoor recreational opportunities, enhances the quality of life of County citizens and workers. Recommendations Add to the Planning Commission and Planning staffwork programs a project to assess the need for promoting open space corridors a~ a framework to protect the natural environment and scenic values, to provide land use transitions, and to provide outdoor recreational oppommities within the Eastern Area of the County. If guidelines are merited, prepare an open space corridor strategy, together with a framework for implementation, for review by the Planning Commission and Board of Supervisors. Initiate amendments to the Public Facilities Plan, the Parks and Recreation Master Plan and the Riverfront Plan, as appropriate, to inventory open space corridors within the study area and implement any adopted strategy for preserving and using these resources. O00g05 jimc:\data\plans\eaplan\,eaplan.doc EA 11 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Open space corridors can be used to protect environmentally sensitive areas such as wetlands, wildlife habitat and floodplains, as well as to preserve mature trees and native vegetation as a part of the visual landscape. In addition, such corridors provide visual and distance separation between residential and non-residential development, as well as provide area residents and the employees of area industries with opportunities for exercise, recreation, relaxation and education. Limitations and Oppommities Much of the property lying within floodplains and other environmentally sensitive areas is already zoned and/or developed for residential, commercial and/or industrial uses. However, the study area has most of the County's river frontage, as well as several stream valleys with significant, undeveloped floodplains, much of which is currently protected from intense development by the County's Floodplain Ordinance and by the Chesapeake Bay Act. Many of these natural features may provide oppommities for open space preservation and recreational activities through various cooperative public/private efforts. Goal 9 Provide a safe, efficient and cost effective transportation system: The County's Thoroughfare Plan, which was originally adopted by the Board of Supervisors in 1989, identifies right-of-way classifications of existing roads, and right-of-way classifications and general alignments of future roads. In the eastem area of the County, the topography and existing development limits the oppommities to plan for additional new roads. The limited potential for new roads in this area of the County makes it particularly necessary to improve existing roads to accommodate furore growth in this area of the County. Recommendations · Adopt the recommended Thoroughfare Plan as shown, including the deletion of the extension of Route 288 to the east across the James River. Use the zoning and development review processes to encourage development proposals to conform to the Thoroughfare Plan with respect to the construction of road improvements and the dedication of right-of- way. Use the zoning and development review process to encourage development proposals to include mitigation of their traffic impacts by providing road improvements and controlling the number of direct accesses to major arterial and collector roads. Where appropriate, require access plans, to include driveway connections and/or public roads, as development occurs along Route 10 to accommodate travel between adjacent areas without necessitating the use of Route 10. · As improvements are provided on roads identified in the County's Bikeway Plan, consider incorporating bicycle facilities. jimc:klata\plans\eaplan\eaplan.doc EA 12 OOO~,O~ THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan As development occurs in the Walthall area, explore the feasibility of providing a connector road across the Appomattox River between 1-95 and 1-295. An adequate transportation network helps achieve the goal of optimizing economic development by ensuring that roads accommodate the free flow of traffic and provide safe and efficient access to the regional transportation network. Limitations and opportunities There has been significant commercial and industrial development in the eastem area in recent years, and this trend is expected to continue. Approximately 9,000 acres are currently zoned for commercial and industrial development that remain to be developed. Improvements to existing roads and comtmction of new roads to accommodate future growth will be needed in this area of the County. Currently, three Primary road improvements in this area of the County are included in the Board of SupcnMsor's priority list of highway projects: 1) the feasibility of a 1-95/I-295 Connector (an extension of the East/West Freeway); 2) the Interstate 295/Meadowville Road interchange; and 3) the widening of Route 10 to six (6) lanes from Interstate 95 to Meadowville Road. Funds for these improvements are not currently included in VDOT's Six Year Improvement Program. 1-95 and 1-295 are major north/south routes that carry regional traffic through the eastern area of the County. Route 10, from Interstate 95 to the Appomattox River, is the major east-west highway serving the area, and carries a mix of local and regional traffic. Even after completion of planned improvements to Route 10, this highway will not accommodate anticipated traffic volumes. Another east/west facility is needed in this area of the County. This connection would improve access to area development, and help reduce regional traffic on Route 10 between Interstate 95 and Interstate 295, and on other roads such as Woods Edge Road and Old Bermuda Hundred Road. Because much of this area has been developed or approved for development, this east/west facility would have to be located between 1-95 and 1-295 in the Walthall area. A connector road in this area would include a major bridge structure across the Appomattox River. State funding would have to be provided for construction of this connector road. No public funds are anticipated to become available in the foreseeable future for a major project of this type. Staffwill work with developers to keep a corridor open for the facility, if possible. However, Staff will not restrict or prohibit development in the Walthall area in order to protect the corridor. Developer participation will be strictly on a voluntary basis. Staff will continue to evaluate development proposals and recommend that mitigating road improvements are provided that vdll address their traffic impacts. The improvements may include the construction of new roads, right-of-way dedication, access control, pavement widening, horizontal and vertical alignment improvements, and ditch relocation to provide adequate shoulders. jimc:\data¥1ans\eaplan\eaplan.doc EA 13 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Land Use Categories Residential (1.5 dwellings per acre or less) Residential (4.0 dwellings per acre or less) Residential (7.0 dwellings per acre or less) Residences, and under circumstances that ensure compatibility with existing and/or anticipated area residential development, places of worship, schools, parks and other similar public and semi-public facilities. Neighborhood Mixed Use Professional and admim'strative offices, along with residential developments of varying demities. Supporting, neighborhood-scale retail and service uses would be appropriate when part of a mixed use development of aggregated acreage under a unified plan of development and when located with access to intersecting transportation corridors. Such development should extend approximately 1,000 feet from the major road; however, existing natural or man-made boundaries (such as bodies of water, floodplains, rights-of-way, access locations or utility corridors) are preferable to a fixed depth such as 1,000 feet. R (various) R-TH, R-MF, 0-2, and C-2 Neighborhood Convenience (not depicted on the Plan map) Small scale uses, such as limited retail and personal services, when located within planned residential areas and designed to attract customers primarily from mediate neighborhoods only. Typically such uses should: be planned in conjunction with residential projects in order to insure compatibility; be limited in size and acreage; be located at the intersections of collector streets, or between residential neighborhoods and higher intensity uses and/or arterials; and provide transitions through consideration of appropriate uses, building scale, architecture and site design. Such areas require detailed analysis to ensure compatibility: therefore, individual locations cannot be depicted on the Land Use Plan map. (C-1) Neighborhood Office (not depicted on the Plan map) Small scale, professional and administrative offices and similar uses, when such uses are developed as a Wansition between commercial/industrial uses and residential neighborhoods. Typically such uses should be designed to ensure maximum compatibility with, and minimal impact on, existing and furore area residential development, and should generally be located along arterial roads or collector streets, but not at arterial mad intersections. Such areas require detailed analysis to ensure compatibility: therefore, individual locations cannot be depicted on the Land Use Plan map. (O- 1) Community Mixed Use Community-scale commercial uses, including shopping centers, service and office uses that serve community-wide trade areas. Residential uses of various types and densities may be appropriate if part of a larger mixed use project and the design is integrated with other uses. Such development should extend approximately 1,000 feet from the major road; however, existing natural or man-made jimc:\data~plans\eaplan\eaplan.doc EA 14 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan boundaries (such as bodies of water, floodplains, rights-of-way, access locations or utility corridors) are preferable to a fixed depth such as 1,000 feet. C-3 Commercial General commercial uses, including automobile-oriented uses and light industrial uses. Residential uses of various types and densities may be appropriate if part ora larger mixed use project and the design is integrated with other uses. C-5 Light Industry Offices, warehouses and light industrial uses, including research and development uses and light manufacturing dependent upon raw materials first processed elsewhere. Moderate industrial uses may be appropriate when designed, located and/or oriented to ensure compatibility with less intense uses, and where adequate access and transitions are provided._Retail and service uses that serve primarily surrounding permitted uses may be appropriate when part of a larger development. I- 1 and I-2 Industrial Manufacturing uses processing raw materials, heavy warehousing and tmcldng terminals. Retail and service uses that serve primarily surrounding permitted uses may be appropriate when part of a larger development. Heavy industrial uses should be located and designed to minimize impacts on existing and anticipated area development of lesser intensity. I-2 and I-3 Public/semi -public Publicly owned land, or land held in public or private trust for the purpose of preserving and prompting its natural function, character and/or historic significance (conservation areas, wildlife habitat, historic places, public parks and trails, etc.). Should such land be redeveloped for other uses, the appropriate uses would be those that are compatible with surrounding existing or anticipated development. jimcSdata\plans\eaplan\eaplan, doc THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Appendix A: Recommendations for the Meadowville Area (Note: The following Study Recommendations and The Recommended Plan are elements of the Meadowville Area Plan that should remain applicable to the portions of the consolidated Eastern Area Plan amendment geography that were formerly subject to the Meadowville Plan and are so designated on the attached Plan map.) THE RECOMMENDED PLAN The area west of North Enon Church Road should be a transitional area. Residential uses could occur on the west line of North Enon Church Road from the southemmost boundary of the residential area east of North Enon Church Road to the James River. The exact depth and shape of this residential area could vary, based on topographic and sound residential design principle. On the other hand, this area could be developed as light industrial use with provision of a 200 foot buffer on the west side of North Enon Church Road adjacent to the designated for residential use. Existing forested vegetation should be preserved within the buffer area. Where existing vegetation is inadequate, comprehensive landscaping should be required in order to screen light industrial uses from view of nearby residential uses. Any parcel zoned for residential uses west of North Enon Church Road should be zoned in its entirety, with all zoning classification of each parcel decided at the same time in order to insure that furore residents are fully advised as to adjoining land uses. Areas suggested for light industrial uses should be placed within an industrial park setting in order to encourage industrial development to occur simultaneously and protect nearby residential uses. I-2 and I-3 uses provide locations for manufacturing and other selected activities. Uses within these categories should generally be buffered from existing or proposed residential neighborhoods by less intense I- 1 uses. Intense I-2 and all I- 3 uses, without special design features and detailed review, would be incompatible within the Meadowville Area. Therefore, zoning for intense I-2 and I-3 uses should be submitted with Conditional Use Planned Development or other such zonings whereby the use can be reviewed for high quality design details, sensitivity to area residential uses and minimal environmental impacts. The industrial park development requirements, referenced above, should include the following: No structure should exceed a height of three (3) stories or fifty (50) feet, however, taller structures may be permitted within the moderate industrial area if effectively screened from view of nearby residential uses. Architectural: No portion of a building constructed of unadomed concrete block or corrugated and/or sheet metal should be visible fi'om any adjoining residential district or any public right of way. No building exterior should be constructed of unpainted concrete block or corrugated and/or sheet metal. jimcMataXplans\eaplan\eaplan, doc EA 16 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Mechanical Equipment: As currently required by the Zoning Ordinance in all Industrial Districts mechanical equipment, should be screened from public view and designed to be perceived as an integral part of the building. Road improvements should to be constructed concurrent with industrial development. No industrial use should develop until the planned north/south arterial road or the I- 295/Meadowville Road interchange or appropriate phases thereof is constructed. Phasing of these improvements should be approved, as long as industrial traffic shall not utilize noffitem residential portions of North Enon Church Road. · Utilities: As required by the Zoning Ordinance, all utility lines should be underground. · The Transportation Department should approve all interior circulation plans during review processes. Sites should be designed and buildings should be oriented so that loading areas are screened from any of the project perimeters adjoining any residential or district in which loading areas are prohibited, as well as from any public fight of way. Existing forest vegetation should be preserved to the maximum extent possible. Twenty percent (20%) of the land, exclusive of a 200 foot buffer on the west side of North Enon Church Road, designated for industrial, commercial or office use should be preserved as open space. All wetland areas should be preserved. · Drainage/Floodplains/Wetlands: An overall drainage design should be developed and approved during site review as required by the Zoning Ordinance. · No development should be allowed in wetlands or floodplains. The Chesapeake Bay Area Preservation Standards should apply to future development along the James River; The purpose of these regulations will be to prevent a net increase in nonpoint source pollution from new development, minimize erosion, and prevent degradation of floodplains and wetlands; Access to the James River may be allowed to future development only after submittal to the County Conditional Use and Site Review process. General Performance Standards are recommended: · No more land should be disturbed than is necessary to provide for the desired use or development. · Indigenous vegetation should be preserved to the maximum extent possible consistent with the use and development allowed. · Land development should minimize impervious cover. All future office, commercial or industrial development should require County sewer and water. All future residential development should require County sewer and water except where impractical due to technical engineering reasons. · No off-premises billboards and signs should be allowed adjacent to 1-295. jimcMata\plans\eaplan\eaplan.doc EA 17 000215. THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Recommendations regarding transportation needs follow: · As industrial uses develop west of North Enon Church Road, no direct access of such uses to North Enon Church Road from Bermuda Hundred Road to Meadowville Road should occur. The proposed road improvement noted in the County's Thoroughfare Plan shall provide service primarily to industrial uses expected to develop west of North Enon Church Road. Major industrial growth should not occur until the road improvements outlined in the Thoroughfare Plan, or the Meadowville Road interchange, have been developed. The County's Transportation Department should explore altematives to improve the ingress/egress to those residential uses located south of Bermuda Hundred Road, north of Route 10, west of North Enon Church Road, and east ofi-295. Residential Use 1. Pubhc safety, health, and convenience should be maximized. 2. Insure, through the enforcement of appropriate development standards, that the level and type of residential development will be compatible with the physical limitations of the land and established residential land uses in the Area. Industrial Use 1. Ensure, through the enforcement of appropriate development standards, that the level and type of industrial development will be compatible with the physical limitations of the land and other established land uses in the area. 2. Require that future industrial uses not produce excessive noise, smoke, dust or other particular matter, vibration, toxic or noxious waste materials, odors, site and explosive hazards or other detrimental impacts. 3. Encourage the development of planned industrial districts. IMPLEMENTATION Land Use Policy: The future land use of the Meadowville Study Area should encompass well planned and orderly development of residential and industrial land uses. Actions: 1. Furore industrial use should correspond to uses permitted by the Chesterfield County Zoning Ordinance under Light Industrial and General Industrial. 2. Heavy Industry, as defined under the County Zoning Ordinance should be restricted to those uses and locations exhibiting high quality designs, sensitivity to residential uses and minimal environmental impacts. jimc:\data\plans\eaplan\eaplan.doc EA 18 O O O ~ ~.~ THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan 3. No industrial use that is noxious, dangerous, or causes pollution should be allowed in any area. 4. All furore industrial uses should be placed within an industrial park setting. 5. Furore industrial development should adhere to Chesterfield County's adopted Development Requirements - Emerging Growth Areas listed under Article 6 in the Chesterfield County Zoning Ordinance. jimc:\data\plans\eaplan\eaplan.doc EA 19 0002.1.3 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Tentative Draft Consolidated Eastern Area Plan Heights N0te: [~ana USe ca[egory b oundades are general[zed and should be confirmed w~th th e Ch esterfield Count y Planning Department. Note: The exact right of way Iwid~send proposed read al~nments should be vet ~ed with the County _Tr~n~l>e~ati~ n D epartme nt. martex R¥~ er Special design guidelines, as well as consideration for a mix of uses that promotes a sense of cemmmity place, would be appropna[e for the center of Enon ¢~ ~ado~ille Tra~ ~ ~7'~' Railroads ~ ~ajor roads ~/~r~ets ~, ~/~reams Revea~n ~h p Res~entia~ 1.5 u/ac, or le~ ~ Res~entiai 4.0 u/ac, or ~e~ ~ Res~entia~ 7,0 u/ac, or ~e~ Neig hbo~ood Mixed Use ~ Community Mixed Use ~ General Commemial Lig~ industria~ ~ Ind~trial ~ ~ bli~Semi-public Potential parks ~ver s I 0 I 2 3 I~iles jimc:\data\p~\eaplan\eaplan.doc EA 20 Preservation of historically and/or environmen tally significant sites in these areas may be appropriate, Otherwise, such lands should be developed for appropriate uses thatwould be compatible wit~ su ~rounding existing or an~cJp~ted area develpmen~ ©OOZ 4 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Draft. Eastern Area Thoroughfare Plan This map is an Am ViewGIS a~pl~cation of Chesterfield County GIS data prepared bythe Chesterfield County Transportetion Oeparlme~qt and the Advice Planning and R~mh ~ of ~e Chest~fieid County ~mn lng D~a~mmt jim ~at~ = ~wpm~t~0~pi~2~lan~11 1~,0~ Heights Note: The exact right of way widths and proposed road al gnments should be verified with the CountyTransportat on Department Miles EA 21 Existi ng/Proposed I r~ercha nges Limited Access 200' existing Limited Access 200" proposed Major Arte fi al 12~200' exisfi ng ~jor At. rial 12~200' proposed Major Ar~fial 90' exi sting ~jorAr~fia~ 90' pmpo~d Colb~or 70~ existing Colb~or 70 pr~osed Colb~or 60" existing Col~ctor 60' pr~osed Major road s St~ts Rivem N Draft Zoning Ordinance Amendments Recommended design standards for development and redevelopment along Ronte 10, Old Stage Road, and Coxendale Road, and for the Enon Core. Sections 19-505~ 19-580~ and 19-587 I. Tree Preservation along Rt. 10t east of 1-95 Rt. 10 east of 1-95 is characterized by significant stands of mature trees within, and adjacent to, the existing and ultimate fights of way for this Thoroughfare Plan road. Principles of corridor design, as practiced in Chesterfield County, have long embraced the concept of preserving such trees as an attractive feature of the public space, as well as a means of softening the visual impact of development and providing a unifying element to various uses when viewed from the road. However, efforts to preserve existing mature trees along thoroughfare roads have met with mixed success in Chesterfield County. Success in preserving significant stands of trees is dependent on several factors including: the quality, quantity and health of existing vegetation; the amount of clearing within the public road fight-of-way required for road and utility improvements; the need for additional right-of-way (over and above that anticipated on the Thoroughfare Plan) for grading, intersection improvements, turn lanes, etc.; the number and location of curb cuts for driveways and cleared areas for utility service lines serving development; and the need for easements adjacent to, but outside of, the road fight-of-way for public utilities (Virginia Power transmission lines, telephone lines, water and sewer lines, gas pipelines, etc.). Often, as development occurs, significant stands of existing mature trees are initially preserved within the road fight-of- way and required front yard setback, only to be removed later as roads are widened to accommodate additional through-lanes and turn-lanes. In addition, utility easements that typically run parallel to the public road right-of-way, but within required building setbacks, further necessitate the removal of trees within the setback. Finally land disturbance and construction adjacent to the setback often damage or destroy the canopies and/or roots of trees. Long-term tree preservation, therefore, is dependent in large part on ensuring, to the greatest degree practical, adequate tree-save areas outside of public road fights-of-way and potential utility easements, as well as away from potentially damaging construction activity. Any tree-save area, to be effective, should be wide enough to preserve enough trees to provide an attractive canopy and to ensure that these trees have room to grow. Specifically, trees 8 inches in caliper or greater (the definition for mature vegetation in the Zoning Ordinance) have a natural spacing of between 10 and 20 feet and canopies at maturity of between 30 and 50 feet, depending on species. As such trees never grow in a straight line, the number of trees along any given length of road frontage in any given Merge__ord2.doc 1 OOO2 .G width of tree-save area can vary greatly. In addition, as noted herein trees located near the edges of a given tree-save area are often damaged or destroyed as their canopies and root zones extend outside the tree-save area and are subject to heavy pruning and root cutting from adjacent development (above-ground power lines, in-ground utility lines, building foundations, grading and compaction for parking lots, etc.). The Zoning Ordinance requires a minimum 75-foot setback for development along Rt. 10, between 1-95 and Hopewell, measured from a 160 foot right of way in those instances where a 200 foot right of way has been dedicated to the County (Section 19-505). This setback can be reduced to 50 feet with additional landscaping (Section 19-594). The result of these Ordinances is a reduction of tree save area to 30 feet outside of the ultimate, 200 foot right of way. Except when necessary to provide access, any trees 8 inches or greater in caliper within this setback must be retained unless removal is approved by the Planning Department (Section 19-518 (d)). However, utility lines often mn parallel to, and outside of, the public road right-of-way. These easements can occupy a significant portion of the required setback, resulting in the removal existing trees within the utility easements and the destruction of canopies and root zones of adjacent trees. Given the growth characteristics of trees in Chesterfield, a tree-save area of a minimum of 50 feet in width would be appropriate to ensure the preservation and health of mature trees along Rt. 10. As utility easements are typically located immediately adjacent to the public fight-of-way, the required setback should accommodate such easements. A front yard setback of at least 75 feet may prove to be the minimum setback necessary to ensure, with any certainty, the preservation of a healthy stand of mature trees in locations where such vegetation exists and, at the same time, accommodate utilities. As a further consideration, the retention of smaller or immature trees (less than 8 inches in caliper) and under-story trees would enhance the appearance of the setback, as well as minimize the need for supplemental landscaping. The preservation of young, healthy, naturalized vegetation would also minimize the need replace transplanted material that has a higher likelihood to die in the years after planting, and would naturally replace mature trees that may die due to construction, insect, disease and/or wind damage which is common in the years after adjacent construction activities have commenced. (Sections 19-505. (e.) (2) (c.), 19-580. (a) (4), 19-587, 19-587.1 and 19-587.2) An added benefit to tree preservation within setbacks can be the partial screening of above ground utility lines that trees provide, as viewed from the public right of way, if such lines are located behind the trees (i.e., interior to the development). Therefore, an effort to encourage location of such easements within setbacks interior to the development should be considered. (Section 19-587.1) Merge_ord2.doc 2 0 0 0 2, n-'~ Illustrative Road Section and Setbacks along Rt. 10 - Current Requirement of a 30-Foot Front Yard Setback Outside the Ultimate Right-or;way. Illustrative Road Section and Setbacks along Rt. 10 - Suggested Requirement of a 75-Foot Front Yard Setback Outside the Ultimate Right-oj;way (inclusive of easements, when utilities are located interior to the front yard setback of the development). Merge ord2.doc 3 Existin_ ~ aiQr..~ar;_¢ri_al rgads tothe project. Merge_ord2.doc 4 OOO 50' foot setback' easement and a }we~ of way. Approximately 20' of tree save area total (2" caliper or greater). 50' foot tree save area (4" caliper or greater). 25' tree save area way. Virginia Power easement along the right Merge__ord2.doc 5 © OO Sections 19-580 and 19-587 II. Design Standards for Mixed Use Corridors along Rt. 10~ east of 1-95 The Eastern Route 10 Corridor serves as a gateway to the County, as well as a principal transportation artery for area development and an entrance to surrounding neighborhoods. When viewed from this road, existing development impacts the appearance of this gateway and transportation artery as well as the overall appearance and livability of the larger community. This in turn influences the development or redevelopment potential of surrounding properties, as well as the desirability of existing residential neighborhoods as places to live. Comprehensive Plan amendments typically examine the visual appeal of major transportation corridors as gateways into the County and as entrances into adjacent and area neighborhoods. These Plan amendments recognize the importance of distinct, visual zones along major roads arising from the multiple functions these transportation corridors serve. In conjunction with the consolidated Eastern Area Comprehensive Plan amendment, staff has identified several distinct visual zones along the Eastern Route 10 Corridor. The areas around the Route 10/1-95 and Route 10/I-295 interchanges serve as commercial/industrial nodes, taking advantage of the easy access these interchanges provide to the surrounding region. Much of the westem part of the Route 10 Corridor, between Old Stage Road and Old Bermuda Hundred Road, as well as portions of the Corridor between 1;95 and Enon Church Road, has developed or is developing for industrial uses. New commercial and industrial construction and redevelopment within these areas are regulated by conditions of zoning approval and/or Zoning Ordinance Emerging Growth standards for O, C and I Districts. These conditions and standards typically address access, parking, landscaping, architectural treatment, setbacks, buffers, utilities and screening of dumpsters and loading areas. The current Emerging Growth standards adequately address the appearance of new development arrl redevelopment in these nodes and corridors, as viewed from Route 10. Another identified visual zone is the Enon Core. While not a village, the area traditionally thought of as the center of the Enon community has a small town or village character that is distinct from other portions of the Rt. 10 Corridor east of 1-95. Because of these distinctions, staff has recommended new development standards for the Enon Core. These standards are designed to reinforce the Core's neighborhood identity and sense of'Place'. Of particular interest is the remainder of the Route 10 road frontage. This frontage is zoned for a mix of residential, office, commercial and light industrial uses and forms a narrow corridor in proximity to area neighborhoods. The mixed use corridor also provides primary entrances to area neighborhoods and serves as a transition between Route 10 and area neighborhoods. Given these considerations, the corridor would be Merge_ord2.doc 6 sukable primarily for smaller scale, less intense development that serves area neighborhoods. Design standards applicable to new development or redevelopment within this corridor should, therefore, reinfbrce and compliment area residential development. (Sections 19-580. (a)(4), 19-587, 19-587.3 and 19-587.4) N aDnevelopment trends along the Eastern Route 10 Corridor, based on existing and ticiPkted zoning and l~d use trends, together with neighborhoods in proximity to the mixed use corridor. Merge_ord2.doc 7 Various office and commercial development representative of appropriate mixed use corridor development. Merge_ord2.doc 8 Sections 19-580 and 19-588 III. Design Standards for setbacks along Old Stage and Coxendale Roads The Introduction to the Plan for Chesterfield encourages economic development by identifying and protecting key sites for future industrial uses and by emphasizing the importance of quality growth. The Introduction also recognizes the importance of enhancing the County's quality of life by recommending planning and design criteria that preserves and protects important cultural and historic resources. The Old Stage Road corridor, north of Rt. 10, and the Coxendale Road corridor, east of Jefferson Davis Highway, serve as primary road accesses to a significant portion of the County's existing and potential industrial development base, as well as primary road accesses to the County's Henricus Park and Dutch Gap Conservation Area. The appearance of these roads, and that of adjacent development, impart the first and potentially only impression that many visitors have of the community and of these industrial, recreational and historic resources. Therefore consideration of additional design standards, to address views from these roads, is recommended. Any new design standards for this area must recognize that most of the land east of 1-95 is already zoned and developed for commercial and industrial uses. Specifically, existing development pattems along Old Stage Road, north of Rt. 10, consist almost exclusively of industrial zoning and land uses, with a node of commercial uses in the vicinity of the Old Stage Road/Rt. 10 intersection. Existing development along Coxendale Road, between Jefferson Davis Highway and 1-95, consists primarily of residential zoning and land uses, with single family residences fronting the road. Industrial zoning and land uses prevail east of 1-95. The Comprehensive Plan suggests that the existing zoning and development patterns along these roads should continue. Much of the existing industrial development along Old Stage and Coxendale Roads occurred prior to adoption of the County's current development standards and has a utilitarian appearance, minimal setbacks from the public right-of-way, and little or no landscaping within the setbacks. In addition, on-site improvements for new industrial development, especially heavier industrial uses, will continue to have a distinctively 'industrial' appearance necessitated by the nature of such uses. Given these considerations, new design standards should focus on finding ways to minimize or soften the views of industrial development from the public right-of-way. A major element of such effort should be the preservation of existing vegetation within required setbacks, supplemented with additional landscaping and berming to mitigate views into industrial projects. Such vegetation should include mature trees, but consideration should also be given to preserving as well immature trees and under-story natural and naturalized vegetation. The overall effect would serve both to mitigate the visual impact of industrial development and to impart a natural, woodland appearance to the area for visitors approaching the Dutch Gap Conservation Area and Henricus Park. Where such vegetation Merge_ord2.doc 9 0 0 0 2, 2 4 is sparse or non-existent, additional landscaping arrt berming to mitigate the views of area industrial development would be appropriate. Old Stage Road n Guidelines Study Area ndaries Old Stage Road Study Area ~ets feets Ra ii road s EaStpa rceLshp R PAs tAreas ndustrial node Tidor Conservation Rivers Miles The Zoning Ordinance currently requires a minimum 40-foot parking setback for industrially zoned properties along Old Stage and Coxendale Roads. Except when necessary to provide access, trees 8 inches or greater in caliper, located within the setback, must be retained unless removal is approved by the Planning Dep~ent (Section 19-518 (d)). However, utility lines often mn parallel to. and outside of, the public road right-of-way. These easements can occupy a significant portion of the Merge_ord2.doc 10 required setback, resulting in the removal existing trees within the utility easements and the destruction of canopies and root zones of adjacent trees. Given the growth characteristics of trees in Chesterfield, a tree-save area of a minimum of 50 feet in width would be appropriate to ensure the preservation and health of mature trees along Old Stage and Coxendale Roads, where such trees exist. As utility easements are typically located immediately adjacent to the public right-of-way, the required setback should accommodate such easements. In order to accommodate these easements, a front yard setback of at least 75 feet may prove to be the minimum setback necessary to ensure, with any certainty, the preservation of a healthy stand of mature trees in locations where such vegetation exists and, at the same time, accommodate utilities. As a further consideration, the retention of smaller or immature trees (less than 8 inches in caliper) and under-story trees would enhance the appearance of the setback, as well as minimize the need for supplemental landscaping. The preservation of young, healthy, naturalized vegetation would also minimize the need replace transplanted material that has a higher likelihood to die in the years after planting, and would naturally replace mature trees that may die due to construction, insect, disease and/or wind damage which is common in the years after adjacent construction activities have commenced. (Sections 19-580. (a) (5), 19-588, 19-588.1 and 19.588.2) An added benefit to tree preservation within setbacks can be the partial screening of above ground utility lines that trees provide, as viewed from the public right of way, if such lines are located behind the trees (i.e., interior to the development). Therefore, an effort to encourage location of such easements within setbacks interior to the development should be considered. (Section 19.588.1) Merge_ord2.doc 11 Existing conditions along Old Stage road, south of Coxendale Road. Merge_ord2.doc 12 Conceptual view along Old Stage Road with a row of street trees within the minimal setback. Merge_ord2.doc 13 Sections 19-580 and 19-589 IV. Design Standards for Rt. 10 in Enon The Introduction to the Plan for Chesterfield encourages the shaping of Chesterfield's communities by molding development into well-designed and attractive communities of special character. To this end, the Introduction suggests that functionally and visually distinct communities should be preserved. While not a village, the area traditionally thought of as the center of the Enon community has a small town or village character that is distinct from other portions of Rt. 10, east of 1-95, that have developed in a more typical, suburban commercial corridor manner. This distinction may offer an opportunity to identify this area as a well-defined place meriting special design consideration. Specifically, this road frontage lies in a narrow strip along Rt. 10 and is bounded to the north by Johnsons Creek, to the south by residential neighborhoods in Enon, to the east by a tributary of Johnsons Creek that passes from south to north under Rt. 10, and to the west by Johnsons Creek which passes from south to north under Rt. 10. Johnsons Creek and its tributary have floodplains and other potentially environmentally sensitive areas that may limit future development and define the center of Enon as a distinct area. In addition, the floodplains are heavily forested with mature vegetation, while the road frontage bounded by these features is largely cleared and developed for residences, public/semi-public buildings (fire station and churches), and neighborhood commercial uses, further enhancing the distinction. Merge_ord2.doc 14 0 0 ~ ~,2~) Vicinity sketch of the center or' Enon As a consequence, the cluster of uses in the center of Enon is relatively isolated from most of the more typical suburban development pattern that characterizes much of Rt. 10 east ofi-95. Further, many of these uses possess a distinctly neighborhood scale and massing, as well as minimal setbacks fi:om the road and minimal parking in front of businesses, which is not typical of newer development along most County thoroughfare roads. These characteristics give the impression that the center of Enon is a bit different from most of the rest of the Rt. 10 corridor. This difference may provide an opportunity to reinforce a sense of neighborhood identity and of 'Place' for the Enon community. Therefore, a pattern different from typical suburban development should be encouraged with future development and redevelop~nent in the center of Enon. (Sections 19-580. (c), 19-589~ 19-589.1, 19-589.2, 19-589.3 and 19.589.4) These standards are similar to Village District Standards used to shape development within identified Villages th'oughout the County. Implementation of any new design standards should be accomplished for new development through a Zoning Ordinance amendment, These standards, however, would only be implemented with new development and redevelopment 'within the Enon Core. Merge_ord2.doc 15 G~ ~,~0 Views along Rt. 10, m Enon. Merge_ord2.doc 16 ~)re The top image reflects current conditions a site along the north line of Rt. 10, west of Spruce Avenue. The middle image reflects redevelopment to current Emerging Growth standards, applicable throughout most of the County. The bottom image reflects development in keeping with a neighborhood scale and pattern of development. Merge ord2.doc 17 O 2 ~} Examples Core The middle image reflects redevelopment to current Emerging Growth standards, applicable throughout most of the County. The bottom image retlects development in keeping with a neighborhood scale and pattern of development. Merge_ord2.doc 18 The top ~ntersection ~ The of ~he The architecture~ :hborhood scale and with a residential Merge_ord2,doc 19 Merge_ord2.doc 20 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-505, 19-580, AND 19-581 AND ADDING SECTIONS 19-587, 19-587.1, 19-587.2, 19-587.3, 19-587.4, 19-588, 19-588.1, 19-588.2, 19-589, 19-589.1, 19-589.2, 19-589.3 AND 19-589.4 RELATING TO DEVELOPMENT STANDARDS FOR THE ROUTE 10 CORRIDOR EAST, THE OLD STAGE AND COXENDALE ROADS CORRIDOR, AND THE ENON CORE DISTRICT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-505, 19-580 and 19-581, of the Code of the Count3, of Chesterfield, 1997, as amended, are amended and re-enacted and 19-587, 19-587.1, 19-587.2, 19-587.3, 19-587.4, 19-588, 19-588.1, 19-588.2, 19-589, 19-589.1, 19-589.2, 19-589.3 and 19- 589. 4 are added to read as follows: Sec. 19-505. Measurement of yards. 000 (e) For purposes of determining yard setbacks, the setback shall be measured from a 160-foot right-of-way in those instances where 200-foot right-of-way has been dedicated to the county in the following locations: (1) Route 360, from Route 288 to the Amelia County line; (2) Route 10: From Irongate Drive to Courthouse Road; From Krause Road to Buckingham Street; From ! 95 te Hopo';:e!! corporate !!mits. 000 Sec. 19-580. Specified areas. (a) The Highway Corridor District shall include those lands identified on the zoning district map or otherwise described below that include: (1) (2) The Jefferson Davis Highway corridor, The Route 360 corridor east; 1923:55764.2 4/30/02 11:22 AM O002GG (3) (4) (5) The Route 360 corridor west, which shall consist of Hull Street Road, extending from Courthouse Road to the Amelia County line, including all land to a depth of 1500 feet from the centerline of Hull Street Road, unless the parcel or project extends further than 1500 feet, in which case these requirements shall apply to the entire parcel or project; The Route 10 corridor east; and The Old Stage and Coxendale Roads corridor. (b) The Employment Center District shall include all lands identified on the Route 288 Corridor Plan that include: (1) Regional employment center. (c) The Enon Core District shall include those lands identified on the zoning district map. Sec. 19-581. General development standards. Except for the development standards contained in the Highway Corridor Distri% m~A the Employment Center District and the Enon Core District., which shall apply to property within those districts, all applicable county-wide, emerging growth or post-development standards shall be met. ooo Sec. 19-587. Route 10 Corridor East - purpose and intent. The purpose of sections 19-587 throuqh 19-587.4 is to provide standards that will encoura.qe and enhance the preservation of tree canopy along Route 10, between 1-95 and Hopewell, and to further encourage architectural standards that reinforce and compliment area residential development, within those areas alonq the Route 10 corridor sug.qested for Neiqhborhood Mixed Use on the Consolidated Eastern Area Plan Sec. 19-587.1. Route 10 Corridor East: Yard requirements for office~ busines-q and industrial districts. Setbacks alonq Route 10: All buildinqs, drives and parking areas shall have a minimum 75-foot setback from the proposed rights-of-way of Route 10, as indicated on the comprehensive plan. However, in an I-3 District, building setbacks shall be increased to 90 feet. Within these setbacks, landscaping shall be provided in accordance with perimeter landscaping B. Provided there are no easements that run .qenera y parallel to the right-of-way within the 50 feet of setback adiacent to the ri.qht-of-~ay, the minimum setback for drives and parking along Route 10 may be reduced to 50 feet with the 1923:55764.2 2 4/30/02 11:22 AM 000 , provision of a 25 foot non-exclusive utility easement interior of the 50 foot setback, such easement running the length of the setback and parallel to the right-of-way. This easement shall be provided for the purpose of locating utility lines includinq, but not limited to: electric and gas transmission lines, water lines, sewer lines, communications lines, etc. If the reduced setback option is chosen, no easements shall be granted by the property owner within the reduced (50 foot) setback area, except that easements runninq generally perpendicular throuqh the setback, to serve the site with utilities, shall be permitted Sec. 19-587.2. Route 10 Corridor East: Plant material specifications. Tree preservation: Within setbacks alonq Route 10, preservation of existinq trees and shrubs shall be maximized to provide continuity and improved bufferinq. Except when necessary to provide access, any trees of hiqh-canopy species that are four inches or greater in caliper, as well as any trees of under-story species that are one inch or greater in caliper, located within the setback, shall be retained unless removal is approved tl~rouqh site, subdivision or schematic plan review. Removal of vegetation, to accommodate vehicular access and utilities which run generally perpendicular through the setback, shall be permitted through subdivision, site or schematic plan review, the exact locations to be determined by the Director of Planninq. Any healthy existing tree or shrub may be included for credit towards this subdivision's requirements. If any preserved tree or shrub that has been credited dies within three years of construction, one tree or shrub shall be planted for each tree or shrub lost. All existinq vegetation, which is to be preserved on the site, shall be shown on the required landscapin.q plan, or when there are groups of trees or shrubs, such groups may be outlined. Any existinq trees to be removed shall be clearly delineated on the landscaping plan Sec. 19-587.3. Route 10 Corridor East: Neighborhood Mixed Use areas- architecture. Within those areas alonq the Route 10 corridor suggested for Neiqhborhood Mixed Use on the Consolidated Eastern Area Plan, all buildings shall be compatible with residential architecture. Residential design features shall include, but not be limited to, articulation of doors and windows, architectural ornamentation, and use of residential materials such as brick and/or sidinq for walls and asphalt shingle or simulated slate for roofs. There shall be no visible fiat or shed roofs permitted. Wall offsets and varied rooflines shall be used on larqer buildings to create the appearance of several small buildin.qs clustered together. Within a project, compatibility shall be achieved throuqh thn consistent use of a residential architectural style, and using materials, fenestration, scalo and other architectural features appropriate to that style. Sec.19-587.4 Route 10 Corridor East: Neighborhood Mixed Use areas- architectural compatibility. 1923:55764.2 3 4/30/02 11:22 AM 00023 Within those areas alonq the Route 10 corridor suggested for Neiqhborhood Mixed Use on the Consolidated Eastern Area Plan, architectural treatment of all buildinqs shall be compatible with buildings located within the same proiect or within the same block or directly across any road, as determined by the Director of Planninq. At locations where the existing buildings do not meet current Zoninq Ordinance requirements for architectural treatment, the Director of Planning may approve a new architectural treatment or theme Compatibility may be achieved throuqh the use of similar buildinq massinq, materials, scale, colors or other architectural features. Sec. 19-588. Old StaRe and Coxendale Roads Corridor- purpose and intent. The purpose of sections 19-588 throuqh 19-588.2 is to provide standards that will encourage and enhance views alonq Old Stage Road, north of Rt. 10, and along Coxendale Road, east of 1-95. Sec. 19-588.1. Old Sta.qe and Coxendale Roads Corridor: Yard requirement~ for office~ business and industrial districts. ~ Front and corner side yards: All buildings, drives and parking areas shall have a minimum 75-foot setback from the proposed rights-of-way of Old Staqe and Coxendalp, Roads, as indicated on the comprehensive plan. Within this setback, landscaping shall bP, provided in accordance with landscaping B. Provided there are no easements that run .qenerallv parallel to the right-of-way within the 50 feet of setback adjacent to the right-of- way, the setback for drives and parking areas may be reduced to 50 feet with the provision of a 25 foot non-exclusive utility easement interior of the 50 foot setback, such easement running the length of the setback and parallel to the riqht-of-way. This easement shall be provided for the purpose of locating utility lines includinq, but not limited to: electric and ,qas transmission lines, water lines, sewer lines, communications lines, etc. If the reduced setback option is chosen, no easements shall be granted by the property owner within the reduced (50 foot) setback area, except that easements runninq generally perpendicular through the setback, to serve the site with utilities, shall be permitted. (b) Side and rear yards: The side and rear yard setbacks for buildings, drives and parking areas, for properties within I-1, I-2 and 1-3 districts that front Old Stage and Coxendale Roads and when adjacent to 1-2 and I-3 districts, shall be 0 feet. Sec. 19-588.2. Old StaRe and Coxendale Roads Corridor: Plant material specifications. Tree preservation: Within setbacks alonq Old Stage and Coxendale Roads, 1923:55764.2 4 4/30/02 11:22 AM O0O2,33 Summary of Suggested Modifications to the Draft Consolidated Eastern Area Plan and Ordinance Amendments The following list of suggested modifications to the proposed Plan and Ordinances came from extensive citizen input at meetings between citizens and Planning staff, the Bermuda District Planning Commissioner, and the Bermuda Supervisor. The parallel road adjacent to Rome 10, shown on the Thoroughfare Plan map as a 60-foot collector, could instead be a Special Access Street, potentially reducing right of way width and setbacks while accomplishing the need for traffic circulation that this road is intended to provide. The proposed collector roads south of Route 10, shown on the Thoroughfare Plan map as 70-foot collectors, could instead be 60-foot collectors, reducing right of way width and required design while accomplishing the need to provide traffic circulation. The suggestion in the Plan to prohibit industrial traffic on North Enon Church Road could be lifted with no direct impacts on residential areas provided any accesses to industrial areas are located no further north than the access which currently serves existing industrial development along North Enon Church Road. The recommended Plan suggests that some residential development would be appropriate west of North Enon Church Road. Providing additional criteria could make it easier to anticipate the depth of this potential residential development. The recommended Plan suggests a mix of higher and lower density residential development south of Pome 10, west of neighborhoods along Bermuda Orchard Road. Providing an additional, transitional residential density could help ensure compatibility between anticipated higher and lower density residential development in this area. The recommended Plan suggests light industrial development north of Walthall interchange, between 1-95 and Woods Edge Road. Some commercial use may also be appropriate. Setbacks for the Enon Core District are addressed in the Enon Core District standards. Therefore, the Enon Core District should be deleted from the Route 10 Corridor East District on the zoning district map. To ensure no reduction in buildable area for properties fronting Rome 10, reductions in side and rear yard setbacks should be allowed commensurate with the proposed increase in setback along Route 10, so long as buffers required for commercial development adjacent to residential areas are not affected. Further, Plan amend all together the 25 foot utility easement interior to sites should be deleted due to potential impacts this easement may have on developable area of properties fronting on Route 10 and potential conflicts with the existing pattern of utility easements along Route 10. e The 25 foot utility easement interior to sites may not be desirable due to potential conflicts with the existing pattern of utility easements along Old Stage and Coxendale Roads. 10. Given the concerns of property owners along Route 10, who wish to develop their properties for commercial uses, and given the existing pattern of commercial development kt the area, it may be appropriate to suggest additional commercial use along Route 10 so long as the concerns of nearby residents, that these commercial uses not adversely impact their neighborhoods, is addressed. Plan amend all together 2 0002.51 m ?? Modification to Goal 9 and Thoroughfare Plan map - Special Access Street Goal 9 and the Thoroughfare Plan map address the need for a parallel road adjacent to Route 10. This road could be a Special Access Street, allowing reduction of right of way width and setbacks. (See Attachment - bolded, underlined text and map) Plan amend all together 0002 2 Attachment Goal 9 Provide a safe, efficient and cost effective transportation system: The Cotmty's Thoroughfare Plan, which was originally adopted by the Board of Supervisors in 1989, identifies right-of-way classifications of existing roads, and right-of-way classifications and general alignments of future roads. In the eastern area of the County, the topography and existing development limits the opportunities to plan for additional new roads. The limited potential for mw roads in this area of the County makes it particularly necessary to improve existing roads to accommodate future growth in this area of the County. Recommendations ?? Adopt the recommended Thoroughfare Plan as shown, including the deletion of the extension of Route 288 to the east across the James River~ and the designation of the proposed east-west collector on the south side of Route 10~ between Kingston Avenue and the proposed 70 foot wide north-south collectoG as a Special Access Street. ?? Use the zoning and development review processes to encourage development proposals to conform to the Thoroughfare Plan with respect to the construction of road improvements and the dedication of right-o f-way. ?? Use the zoning and development review process to encourage development proposals to include mitigation of their traffic impacts by providing road improvements and controlling the number of direct accesses to major arterial and collector roads. Where appropriate, require access plans, to include driveway connections and/or public roads, as development occurs along Route 10 to accommodate travel between adjacent areas without necessitating the use of Route 10. ?? As improvements are provided on roads identified in the County's Bikeway Plan, consider incorporating bicycle facilities. ?? As development occurs in the Walthall area, explore the feasibility of providing a connector road across the Appomattox River between 1-95 and 1-295. Plan amend all together Draft - Eastern Area Thoroughfare Plan Coy. e~d~le Rd. Limited Access 20{)' existing Limited Access 200' proposed NMajor Arter iai 120-200' existing ~Ma jet Ar~r iai proposed /~V~Majo,r Arterial 90' existing ~,%~¢Major Arterial 90' proposed Collector 70' existing Collector 70' proposed ~xisfing proposed PJ vet~sw s Miles 'qote: The exact nght c~ way widths ard proposed mad a~gnmenTs snot~d be verified W~th the CountyTraospodation Departmer~t. Designated as a special access street. Plan amend all together ?? Modification to Thoroughfare Plan map- Collector Roads south of Rt. 10 The Thoroughfare Plan map addresses the need for a collector road network south of Route 10 to accommodate area traffic as development occurs. Amending the Thoroughfare Plan map to classify these furore roads as 60 foot collectors, rather than 70 foot collectors, provide an adequate road network to serve development in the area. (See Attachment- map) (Note: If Modification 1 is adopted, the proposed east-west collector on the south side of Route 10, between Kingston Avenue and the proposed 60 foot wide north-south collector, will be designated as a Special Access Street.) Plan amend all together 6 Draft - Eastern Area Thoroughfare Plan Exist lng/Proposed Interchanges Limited Access 200' e×Jsting tJmited Access 200' proposed ~V Ma JO r Arterial 120-200' exi sting ,~Major Arterial 120-200' pr~ose~ Major Arterial 90' existing t%~' Major Arterial 90' proposed /~l C olloc~r 70' existing ~ ,~ Collec~3r 70' proposed /' ~- Collec~3r 60' existing /*~ Collector60' proposed Railroads N ~ Major roads ~ / Streets w~a~,~ E ~ Rivers ~ Roads to be desigr ' t 60 Collec ors rch Note: The exact right of way widths and proposed road aJignments should be verified with the CountyTransportation Department. 0 Plan amend all together ?? Modification to Appendix A - Access to North Enon Church Road Appendix A suggests that traffic generated by industrial uses within Meadowville Technology Park should not access North Enon Church Road, north of Bermuda Hundred Road. There are, however, conditions of zoning approval for Meadowville Technology Park that allow access to North Enon Church Road, north of Bermuda Hundred Road, as far as the existing access for industrial development located on the east side of North Enon Church Road (Case 96SN0203). Specifically, at the time of zoning approval for Case 96SN0203, an analysis of area roads and vehicular access was performed and a determination made that this additional industrial access would be appropriate, with the understanding that no industrial access should occur north of the existing industrial access. (See Attachment - bolded, underlined text). (Notes: This modification would bring the Plan into conformance with the conditions of zoning approval for Meadowville Technology Park. This modification would limit furore vehicular access for industrial development in Meadowville Technology Park to a point no further north than the access that serves existing industrial development.) Plan amend all together Attachment Appendix A: Recommendations for the Meadowville Area Recommendations regarding transportation needs follow: 99 Me~a':,wi!!e Read shau!fi ?? As industrial uses develop west of North Enon Church Road~ no direct access of such uses to North Enon Church Road should occur north of the ?? ?? northernmost access to existing industrial development located on the east side of North Enon Church Road (Tax ID 827-653-1313). The proposed road improvement noted in the County's Thoroughfare Plan shall provide service primarily to industrial uses expected to develop west of North Enon Church Road. Major industrial growth should not occur until the road improvements outlined in the Thoroughfare Plan, or the Meadowville Road interchange, have been developed. The County's Transportation Department should explore altematives to improve the ingress/egress to those residential uses located south of Bermuda Hundred Road, north of Route 10, west of North Enon Church Road, and east ofi-295. Residential Use 1. Public safety, health, and convenience should be maximized. 2. Insure, through the enforcement of appropriate development standards, that the level and type of residential development will be compatible with the physical limitations of the land and established residential land uses in the Area. Industrial Use 1. Ensure, through the enforcement of appropriate development standards, that the level and type of industrial development will be compatible with the physical limitations of the land and other established land uses in the area. 2. Require that furore industrial uses not produce excessive nois e, smoke, dust or other particular matter, vibration, toxic or noxious waste materials, odors, site and explosive hazards or other detrimental impacts. 3. Encourage the development of planned industrial districts. Plan amend all together ?? Modifications to Appendix A - Residential Development west of North Enon Church Road~ in Meadowville Appendix A suggests that some residential development would be appropriate west of North Enon Church Road, the exact depth and shape of this residential area to be based on topography and sound residential design principals. Anticipating the depth and shape of this residential area may be difficult without additional criteria. (See Attachment- bolded, underlined text and map) Plan amend all together Attachment Appendix A: Recommendations for the Meadowville Area (Note: The following Study Recommendations and The Recommended Plan are elements of the Meadowville Area Plan that should remain applicable to the portions of the consolidated Eastern Area Plan amendment geography that were formerly subject to the Meadowville Plan and are so designated on the attached Plan map.) THE RECOMMENDED PLAN The area west of North Enon Church Road should be a transitional area. Residential uses could occur on the west line of North Enon Church Road from the southernmost boundary of the residential area east of North Enon Church Road to the James River. The exact depth and shape of this residential area could vary, based on topographic and sound residential design principle. Additional residential development west of North Enon Church Road~ extending westward generally 3~000 feet along the James River and generally 1~700 feet along the north line of Meadowville Road~ is appropriate with provisions to ensure that such residential development does not adversely impact future area industrial development. Such provisions should include~ but not necessarily be limited to: a residential layout that ensures adequate vehicular access can be provided to properties west of the residential developmentl the establishment of 200 foot buffers with the residential development~ between such residential use and future anticipated industrial uses; and the recordation of notes on subdivision and individual lot plats informing future properS, owners of anticipated industrial development in the are a. Plan amend all together Consolid ~Area Plan A dix A ~ Major' roads ~, f Streets Proposed La~ Uses Res~ent~l 1.5 ~ac. ~ less ~ ~s~ent~l ~0 ~ac. ~ less ~ ~s~ent~l 7~0 ~ac. ~ less ~ighb~ho~ ~x~ U~ ~ ~mmunityM~ Use ~ Ge~r~ Commemial  ind~t~al ~ Publ~/Sem~publ~ ~ P~e ~ia[ parks W ~vers 2000 0 2000 4000 6000 Feet Plan amend alt together 12 ?? Modifications to Residential Densities The draft Consolidated Eastern Area Plan map suggests decreasing residential densities between existing residential development along Bermuda Orchard Road and anticipated higher density development to the west. The recommended density is 1.5 units per acre or less, which is similar to the density of existing area subdivisions. However, given that the Plan suggests a density of 4.0 units per acre or less for properties to the west, suggesting a transitional density between 1.5 and 4.0 units per acre would be appropriate. (See Attached Land Use Category definition and map) Plan amend all together 13 ~ ~' ~ ~o Attachment Amendment to Residential Densities Light Industrial Industrial Public/Semi-public Poten t~al parks Rivers 2000 0 2000 Feet Plan amend all together 14 ® ?? Additional Commercial Use at Walthall Interchange The draft Consolidated Eastern Area Plan map suggests light industrial uses are appropriate north of Walthall interchange, between 1-95 and Woods Edge Road. Commercial uses may also be appropriate at this location. (See Attachment - Land Use Plan map, Note 1) Plan amend all together 15 Attachment Tentative Draft Consolidated Eastern Area Plan Amendment Land Use Plan Heights t: O~her uses approp~lateintt'~sarea-. ~om m~ality ~ xe~ Llse :ox p, wer Spocial design guidelines a m ix of uses that promotes p~ace, would be appro~*iate for the center of Er,on 3 Miles Freservatlon of historically and/or en~ronmentally significant sites in these areas may be *pproprlate, Otherwise, such landsshould be de ~el oped fo r appropriate eses that would be cornpatiblew i~ surrounding exisfl ng c~r anticiested area de~elpment Plan amend all together ?? Modifications to the Route 10 Corridor East Geography The setbacks from Route 10 for the Enon Core District are addressed in the Enon Core District standards (Sec. 19-589.2 (a)). Including the Enon Core District in the Route 10 Corridor East could result in a conflict between the different setback standards within these two geographies. Therefore, the Enon Core District should be deleted from the Route 10 Corridor East Geography. (See Attached map) Plan amend all together 17 O0 0 2,~G Attachment Sec. 19,580. (a) The Route 10 Corridor East, the Old Stage and Coxendale Roads Corridor, and the Enon C°re DiStrict inClUde those lands identified on the zoning district map for the respective corridor or district (see below). Eastern Area Corridor Overlays Co~dors Rt 10 Corddor East: Yard Requirements Rt. ~10 Corridor East: Neighborhood I~lixed Use Ama Old Stage &Coxendab Roads Corridor Enon Core District Railroads mjor roaas Streets amams Parcd lines Plan amend all together 18 77 Modifications to the Route 10 Corridor East Setbacks An analysis of the impact of increasing the front yard setback along Route 10 suggests it may be appropriate to allow reductions in side and rear yard setbacks to ensure there is no reduction in buildable area. It should be noted, however, these reductions would not affect required buffers for commercial development adjacent to residential areas. In addition, a further analysis of the impacts of requiring an 25 foot utility easement interior to sites and separated from Route 10 by landscaping suggests this option may not be desirable due to the existing pattern of utility easements along Route 10, which are predominantly and extensively located within the road tight of way or within setbacks immediately adjacent to the right of way. Further, requiting this easement, in addition to the recommended increased setback, could adversely impact the development potential of some properties along Route 10. (See Attachment - bolded, underlined text) (Notes: This modification would ensure that increases in front yard setback would not reduce buildable area. This is accomplished by allowing decreases in side and rear yard setbacks proportionate to increases in front yard setback. The reductions in side and rear yard setbacks would be based on a ratio of 1.1 square feet of reduced setback for each 1 square foot of increased setback, ensuring a net increase in buildable area under all circumstances. This modification would not apply to setbacks within buffers required for commercial development adjacent to residential areas. Therefore, these buffers would not be affected. This modification would further eliminate the recommended additional 25 foot easement behind the front yard setback. The reductions in side and rear yard setbacks would ensure that, if there is not enough area within these setbacks to ensure that buildable area will not be reduced, the front yard setback need only be increased by the amount of available side and rear yard setback that can be reduced.) Plan amend all together 19 Attachment Sec. 19-505. Measurement of yards. ((No Changes to this section)) (e.) For purposes of determining yard setbacks, the setback shall be measured from a 160-foot right-of-way in those instances where 200-foot right-of-way has been dedicated to the county in the following locations: (1) Route 360, from Route 288 to the Amelia County line; (2) Route 10: a. b. C. From Irongate Drive to Courthouse Road; From Krause Road to Buckingham Street; From 1-95 to Hopewell corporate limits. Sec. 19-587.1. Route 10 Corridor East - Yard requirements for office, busine ss and industrial districts. Setbacks along Route 10: A, ~..a~:..~ ~.~ ...... '~ ~'~ ........ ~"' ~ ..... min'~m".:m r .................. r---~ ......................................... ~ ~ ........ a para el t0 The minimum setback area for buildings~ drives and parking areas alon~ Route 10 located outside of buffers~ floodplains~ wetlands and RPAs shall be increased 1 square foot for each 1.1 square feet of minimum required side and rear yard area located outside of buffers~ floodplalns~ wetlands and RPAs~ so as to increase the minimum setback along Route 10 an additional 20 feet. Provided~ howeveG the setback along Route 10 need not be increased by more than 90 percent of the amount of reducible side and rear yard area outside of buffers~ floodplains, wetlands and RPAs. Side and rear yard setback area outside of buffers~ floodplains~ Plan amend all together 2O wetlands and RPAs may be reduced at a ratio of 1.1 square feet for each square foot of increased setback along Route 10~ provided that the remaining side and rear yard setbacks shall be configured so that landscaping areas have a minimum dimension of 10 feet. Further~ these remaining setback areas may be incorporated into other landscaped areas with the approval of the Director of Planning. Plan amend all together 21 O00 GO ?? Modifications to the Old Stage Road and Coxend~!e Road Setbacks An analysis of the impacts of requiring an 25 foot utility easement interior to sites and separated from Old Stage Road and Coxendale Road by landscaping suggests that this option may not be desirable due to the existing pattern of utility easements along these roads, which are predominantly and extensively located within the road right of way or within setbacks immediately adjacent to the right of way. Further, requiring this easement, in addition to the recommended increased setback, could adversely impact the development potential of some properties along Old Stage and Coxendale Roads. A better option may be to increase the front yard setback by an additional 10 feet, where such increase can be compensated with reductions in side and rear yard setbacks. Specifically, the companion elimination of side and rear yard setbacks would, in all cases, increase the developable area of properties along these roads. (See Attachment - bolded, underlined text) (Notes: This modification to the draft Ordinance would increase the setback for parking and drives along Old Stage and Coxendale Roads from the recommended 50 feet to 60 feet, but would eliminate the recommended additional 25 foot easement behind the setback, thereby increasing overall developable area and site design flexibility. The elimination of side and rear yard setbacks would remain in place, but with an added provision that, if there is not enough area within these setbacks to ensure that buildable area will not be reduced, the setback along Old Stage and Coxendale Roads need only be increased by the amount of available side and rear yard setback that can be reduced.) Plan amend all together 22 0 0 0 ~-~ i Attachment Sec. 19-589.1. Yard requirements for office, business and industrial districts within the Old Stage and Coxendale Roads Corridor District. (a) Front and corner side yards: The minimum setback area for buildings~ drives and parking areas along Old Stage and Coxendale Roads outside of buffers~ floodplains~ RPAs and wetlands shall be increased 1 square foot for each 1.1 square feet of minimum required side and rear yard area located outside of buffers~ floodplains~ wetlands and RPAs~ so as to increase the front yard setback an additional 20 feet. Provided~ however~ the setback along Old Stage and Coxendale Roads need not be increased by more than 90 percent of the amount of reducible side and rear yard areas outside of buffers~ floodplains~ wetlands and RPAs. (b) Side and rearyards: The side and rear yard setbacks for buildings, drives and parking areas, for properties within I-1, I-2 and 1-3 districts that front Old Stage and Coxendale Roads and when adjacent to 1;2 and 1;3 districts, shall be 0 feet when front yard setbacks are increased in accordance with Sec. 19-589.1. {a) Plan amend all together 23 10. ?? Additional Commercial Uses along Route 10 Concems raised by property owners along Route 10, that the Neighborhood Mixed Use classification in the recommended draft Plan would restrict their ability to sell or redevelop their property for commercial uses, may suggest that these properties should be included in a commercial land use category on the Land Use Plan. These property owners note that significant commercial zoning and development has already occurred along Route 10, between 1-295 and Rivers Bend Boulevard, and that transportation improvements recommended by the Thoroughfare Plan would ~ prohibitive to build unless commercial uses are allowed. However, concerns of nearby area residents, that commercial development along Route 10 not be allowed to adversely impact their neighborhoods, should also be addressed. (See Attachment - Note 2, and map) Plan amend all together 24 O0 0 2G3 Attachment Neighborhood Mixed Use Professional and administrative offices, along with residential developments of varying densities. Supporting, neighborhood-scale retail and service uses would be appropriate when part of a mixed use development of aggregated acreage under a unified plan of development and when located with access to intersecting transportation corridors. Such development should extend approximately 1,000 feet from the major road; however, existing natural or man-made boundaries (such as bodies of water, floodplains, rights-of- way, access locations or utility corridors) are preferable to a fixed depth such as 1,000 feet. R (various) R-TH, R-MF, 0-2, and C-2 Note2 (see Land Use Plan map): Neighborhood-scale retail and service uses that are not part of a mixed use development, and that are not located at intersecting transportation corridors, would be appropriate along the north and south lines of Route 10, between Rivers Bend Boulevard and the Community Mixed Use Area shown on the Land Use Plan map, and north of the parallel road shown on the Thoroughfare Plan, if developed as part of an integrated project of aggregated acreage which minimizes driveway access to Route 10. In addition, some community-scale commercial uses would be appropriate along the south line of Route 10, across from Rivers Bend Boulevard, at the intersection of Route 10 and the north-south collector road shown on the Thoroughfare Plan. Plan amend all together 25 Tentative Draft Consolidated Eastern Area Plan Amendment Land Use Plan .~ .......... ~,..~ Colonial Heights SDeoiat design guldelnes as well as consideration for a m ~ of US es that promot ~ asenseof community and Caoe, wot Jla De appro~la[e for the eenter of Enon. ] w~ · e cour~ | ~P~tmer~. 2 3 Miles Plan amend all together 26 An Affiliate of Media General Advertising Affidavit (This is not a bill Please pay from invoice) P.O. Bo× 85333 Richmond, Virginia 232934)001 (804) 649-6000 CH~ gTRRFIF, I,D ROAR D OF R'l IPF, RVT,qOR g ATTN -[,ISA F, LKO P 0 BOX 40 CHF,~TF, R FI~I,D VA 23832~0040 220806 (}8/21/2002 IOate Code Description Ad Size Total Cost TAKRNOTICF, TAKE NOTICE THAT THR BO ARD O 2_00 x 5200 1.029.~2 iVledia General Operations, Publisher of THE RICHMOND TIMES-D~SPATCH This is to certify that the attached TAKE NOTICETAKE NOT[C[ was punished by Richmond Newspapers, Inc. in the citY of Richmond, State of Virginia, on the foliowing dates: 08/14/2002 08/21/2002 The first ,ing given Newspaper refe fence: Sworn to and subscribed before Notary PUblic 1162828 supervisor stat® of Virginia MY COmmission expires CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 28, 2002 Item Number: 17.D. Subiect: Public Hearing regarding the Issuance and Sale of General Obligation School Bonds in an Amount Not to Exceed $24,905,000 to the Virginia Public School Authority (VPSA) County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to hold a public hearing and adopt a resolution with respect to the issuance and sale of general obligation school bonds in an aggregate principal amount of not to exceed $24,905,000 to the Virginia Public School Authority (VPSA) Summary of Information: The School Board approved the School Capital Improvement Program (CIP) for FY2003 - 2008 on January 22, 2002, with revisions requested on April 23, 2002. The Board of Supervisors approved the County Capital Improvement Program (CIP) for FY2003 - 2008 (which includes the School CIP) on April 10, 2002. The School CIP is funded by several sources, including the Reserve Preparer: Rebecca T. Dickson -Continued- Title: Director, Bud.qet and Manaqement Attachments: Yes I# v~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 28, 2002 Number for School Capital Improvements (CIP Reserve), State construction funds, proffered funds, and general obligation bonds issued by the County. The County sold the sixth and final increment of the bonds authorized by the 1996 Referendum in February 2002. Therefore, the preferred method of issuing bonds for the School CIP needs in FY2003 and FY2004 is through the Virginia Public School Authority (VPSA). On April 23, 2002 the School Board took action to request the Board of Supervisors to authorize the issuance and sale of general obligation bonds of the County in an aggregate principal amount of not to exceed $24,905,000, to submit an application to the VPSA, and to consent to the issuance and sale of the bonds to the Authority. The Board of Supervisors took the requested action on May 22, 2002. Prior to the final authorization of the issuance and sale of general obligation bonds to the VPSA, state law requires that the Board of Supervisors hold a public hearing after giving notice in accordance with the provisions of Code of Virginia, 1950, Section 15.2-2606.A, and thereafter to adopt a resolution authorizing the issuance and sale of general obligation school bonds to the VPSA. Attachment A shows the final list of projects to be funded through the VPSA. This list was approved by the School Board at their June 25th meeting. Attachment B is the form of resolution authorizing the issuance and sale of the bonds ("Exhibit A - Form of Temporary Bond," is included therein). O00ZG7 ATTACHMENT A Projects to be funded through the Fall, 2002 VPSA Sale Greenfield Elementary School Design and construction of additions and renovations Bailey Bridge Middle School Construction of additions and renovations Manchester High School Design of additional classroom space Chesterfield Technical Center Design and construction of addition New High School- 360 Corridor Design, land acquisition, site work Major Maintenance Replacement and/or repair of major systems at various schools (floors, mechanical systems, grounds improvements, and other building renovations) $ 400,000 5,500,000 350,000 4,746,3O0 11,106,000 2,802,700 TOTAL $ 24,905,000 O00; G8 Attachment B A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $24,905,000 GENERAL OBLIGATION SCHOOL BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, SERIES 2002B, TO BE SOLD TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY AND PROVIDING FOR THE FORM AND DETAILS THEREOF WHEREAS, the Board of Supervisors (the "Board") of the County of Chesterfield, Virginia (the "County"), has determined that it is necessary and expedient to borrow not to exceed $24,905,000 and to issue its general obligation school bonds for the purpose of financing various capital school improvement projects of and for the County; and WHEREAS, the Board has held a public hearing, duly noticed, on August 28, 2002, on the issuance of the Bonds (as defined below) in accordance with the requirements of Section 15.2-2606.A of the Code of Virginia, 1950 (the "Virginia Code"); WHEREAS, the School Board of the County has, by resolution, requested the Board to authorize the issuance of the Bonds and consented to the issuance of the Bonds; WHEREAS, the Bond Sale Agreement (as defined below) will reflect that the County is requesting to receive proceeds in the amount of $24,905,000 (the "Proceeds Requested") from the Virginia Public School Authority (the "VPSA") in connection with the sale of the Bonds; WHEREAS, the objective of the VPSA is to pay the County a purchase price for the Bonds which, in the judgment of the VPSA, reflects the market value of the Bonds (the "VPSA Purchase Price Objective"), taking consideration of such factors as the amortization schedule the County has requested for the Bonds, the amortization schedules requested by other localities, the purchase price to be received by VPSA for the VPSA Bonds (as defined below) and other market conditions relating to the sale of the VPSA Bonds; and WHEREAS, such factors (i) may result in the Bonds having a purchase price other than par and consequently the County may have to issue a principal amount of Bonds that is greater than or less than the Proceeds Requested in order to receive an amount of proceeds that is substantially equal to the Proceeds Requested; or (ii) the County may be required to accept a discount, given the VPSA Purchase Price Objective and market conditions, under which circumstance the proceeds from the sale of the Bonds received by the County would be less than the amount set forth in Section 1 below; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: SECTION 1.Authorization of Bonds and Use of Proceeds. The Board hereby determines that it is advisable to contract a debt and issue and sell its general obligation school bonds 400164.2 024754 RES -2- in an aggregate principal amount not to exceed $24,905,000 (the "Bonds") for the purpose of financing various capital school improvement projects of and for the County. The Board hereby authorizes the issuance and sale of the Bonds pursuant to Title 15.2, Chapter 26 of the Virginia Code (the same being the Public Finance Act of 1991) and in the form and upon the terms established pursuant to this Resolution. SECTION 2. Sale of the Bonds. It is determined to be in the best interest of the County to sell the Bonds to the VPSA at a price, determined by the VPSA at the time of sale to be fair and accepted by the County Administrator, without further action by the Board, that is substantially equal to the Proceeds Requested, except that the Bonds may be sold for a purchase price not lower than 98% of the Proceeds Requested if issuing the Bonds in the maximum principal amount authorized by Section 1 of this Resolution is insufficient, given the VPSA Purchase Price Objective and market conditions, to generate an amount of proceeds substantially equal to the Proceeds Requested. The County Administrator is hereby authorized and directed to enter into a Bond Sale Agreement with the VPSA providing for the sale of the Bonds to the VPSA in substantially the form entered into by the County with the VPSA in connection with previous sales of general obligation school bonds by the County to the VPSA (the "Bond Sale Agreement"). SECTION 3.Details of the Bonds. The Bonds shall be issuable in fully-registered form; shall be dated the date of issuance and delivery of the Bonds; shall be designated "County of Chesterfield, Virginia, General Obligation School Bonds, Series 2002B"; shall bear interest from the date of delivery thereof payable on July 15, 2003 and semiannually on each January 15 and July 15 thereafter (each an "Interest Payment Date"), subject to the provisions of Section 4 of this Resolution and at the rates established in accordance with Section 4 of this Resolution; and shall mature on July 15 in the years (not exceeding forty (40) years from the date of the Bonds) (each a "Principal Payment Date") and in the amounts in each such year (the "Principal Installments") determined by the County Administrator, without further action by the Board, subject to the provisions of Section 4 of this Resolution. SECTION 4. Interest Rates and Principal Installments. The County Administrator is hereby authorized and directed, without further action of the Board, to accept the interest rates on the Bonds established by the VPSA; provided that each interest rate shall be ten one-hundredths of one percent (0.10%) over the annual rate to be paid by the VPSA for the corresponding principal payment date of the bonds to be issued by the VPSA (the "VPSA Bonds"), a portion of the proceeds of which will be used to purchase the Bonds, and provided further that the true interest cost with respect to the Bonds shall not exceed six percent (6.00%). The Interest Payment Dates and the Principal Installments are subject to change at the request of the VPSA. The County Administrator is hereby authorized and directed, without further action by the Board, to accept changes in the Interest Payment Dates and the Principal Installments at the request of the VPSA; provided that the aggregate principal amount of the Bonds shall not exceed the amount authorized by this Resolution. The execution and delivery of the Bonds as described in Section 8 hereof shall conclusively evidence such interest rates established by the VPSA and the Interest Payment Dates and the Principal Installments requested by the VPSA as having been so accepted as authorized by this Resolution. 400164.2 024754 RES 000270 SECTION 5.Form of the Bonds. For as long as the VPSA is the registered owner of the Bonds, the Bonds shall be in the form of a single, temporary typewritten bond substantially in the form attached hereto as Exhibit A. SECTION6.Pawnent; Paying Agent and Bond Registrar. provisions shall apply to the Bonds: The following (a) For as long as the VPSA is the registered owner of the Bonds, all payments of principal of and premium, if any, and interest on the Bonds shall be made in immediately available funds to the VPSA at, or before 11:00 A.M. on the applicable Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption, or if such date is not a business day for Virginia banks or for the Commonwealth of Virginia, then at or before 11:00 A.M. on the business day next preceding such Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption. (b) All overdue payments of principal and, to the extent permitted by law, interest shall bear interest at the applicable interest rate or rates on the Bonds. (c) There is hereby delegated to the County Administrator the authority to designate a Bond Registrar and Paying Agent for the Bonds. SECTION 7.Redemption or Redemption. The Principal Installments of the Bonds shall be subject to redemption or prepayment upon such terms and conditions as shall be determined by the VPSA and accepted by the County Administrator, without further action by the Board; provided that in no event shall the premium payable upon the redemption or prepayment of any Bond be in excess of three percent (3%) of the principal amount of such Bond. The Board covenants, on behalf of the County, not to refund or refinance the Bonds without first obtaining the written consent of the VPSA or the registered owner of the Bonds. SECTION 8.Execution of the Bonds. The Chairman or Vice Chairman and the Clerk or any Deputy Clerk of the Board are authorized and directed to execute and deliver the Bonds and to affix the seal of the County thereto. SECTION 9.Pledge of Full Faith and Credit. For the prompt payment of the principal of and premium, if any, and the interest on the Bonds as the same shall become due, the full faith and credit of the County are hereby irrevocably pledged. In each year while any of the Bonds shall be outstanding, the Board is authorized and required to levy and collect annually, at the same time and in the same maimer as other taxes of the County are assessed, levied and collected, a tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest on the Bonds to the extent other funds of the County are not lawfully available and appropriated for such purpose. 400164.2 024754 RES -4- SECTION 10. Use of Proceeds Certificate and Certificate as to Arbitrage. The Chairman of the Board, the County Administrator and such officer or officers of the County as either may designate are hereby authorized and directed to execute a Certificate as to Arbitrage and a Use of Proceeds Certificate each setting forth the expected use and investment of the proceeds of the Bonds and containing such covenants as may be necessary in order to show compliance with the provisions of the Internal Revenue Code of 1986 (the "Code") and applicable regulations promulgated thereunder relating to the exclusion from gross income of interest on the Bonds and on the VPSA Bonds. The Board covenants on behalf of the County that (i) the proceeds from the issuance and sale of the Bonds will be invested and expended as set forth in such Certificate as to Arbitrage and such Use of Proceeds Certificate and that the County shall comply with the other covenants and representations contained therein; and (ii) the County shall comply with the provisions of the Code so that interest on the Bonds and on the VPSA Bonds will remain excludable from gross income for federal income tax purposes. 11. State Non-Arbitrage Program; Proceeds Agreement. The Board hereby determines that it is in the best interests of the County to authorize and direct the County Treasurer to participate in the State Non-Arbitrage Program in connection with the Bonds. The Chairman of the Board, the County Administrator and such officer or officers of the County as either may designate are hereby authorized and directed to execute and deliver a Proceeds Agreement with respect to the deposit and investment of proceeds of the Bonds by and among the County, the other participants in the sale of the VPSA Bonds, the VPSA, the investment manager and the depository, substantially in the form entered into by the County with the other participants in the sale of the VPSA Bonds, the VPSA, the investment manager and the depository in connection with previous sales of general obligation bonds by the County to the VPSA, which form is hereby approved. 12. Continuing Disclosure Agreement. The Chairman of the Board, the County Administrator and such officer or officers of the County as either may designate are hereby authorized and directed to execute a Continuing Disclosure Agreement, as set forth in an appendix to the Bond Sale Agreement, setting forth the reports and notices to be filed by the County and containing such covenants as may be necessary in order to show compliance with the provisions of the Securities and Exchange Commission Rule 15c2-12 and directed to make all filings required by the Bond Sale Agreement should the County be determined to be a MOP (as defined in the Continuing Disclosure Agreement). 13. Filing Resolution. The Clerk of the Board of Supervisors is hereby authorized and directed to cause a certified copy of this Resolution, certified by the Clerk of the Board of Supervisors to be a true and correct copy hereof, with the Circuit Court of the County. 14. Further Actions. The members of the Board and all officers, employees and agents of the County are hereby authorized to take such action as they or any one of them may consider necessary or desirable in connection with the issuance and sale of the Bonds and any such action previously taken is hereby ratified and confirmed. 15. Effective Date. This Resolution shall take effect upon its adoption. 400164.2 024754 RES -5- The undersigned Clerk of the Board of Supervisors of the County of Chesterfield, Virginia, hereby certifies that the foregoing constitutes a true and correct extract from the minutes of a meeting of the Board of Supervisors held on August 28, 2002, and of the whole thereof so far as applicable to the matters referred to in such extract. I hereby further certify that such meeting was a regularly scheduled meeting and that, during the consideration of the foregoing resolution, a quorum was present. Members present at the meeting were: Members absent from the meeting were: Members voting in favor of the foregoing resolution were: Members voting against the foregoing resolution were: · Members abstaining from voting on the foregoing resolution were: WITNESS MY HAND and the seal of the Board of Supervisors of the County of Chesterfield, Virginia, this 28th day of August, 2002. [SEAL] Clerk of the Board of Supervisors County of Chesterfield, Virginia 400164.2 024754 RES EXHIBIT A (FORM OF TEMPORARY BOND) NO. TR-1 UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD GENERAL OBLIGATION SCHOOL BOND SERIES 2002 The COUNTY OF CHESTERFIELD, VIRGINIA (the "County"), for value received, hereby acknowledges itself indebted and promises to pay to the VIRGINIA PUBLIC SCHOOL AUTHORITY the principal amount of DOLLARS ($ ), in annual installments in the amounts set forth on Schedule I attached hereto payable on July 15, 2003 and annually on each July 15 thereafter to and including July 15, __ (each a "Principal Payment Date"), together with interest from the date of this Bond on the unpaid installments, payable on July 15, 2003 and semiannually on each January 15 and July 15 thereafter (each an "Interest Payment Date"; together with any Principal Payment Date, a "Payment Date"), at the rates per annum set forth on Schedule I attached hereto, subject to prepayment or redemption as hereinafter provided. Principal of and premium, if any, and interest on this Bond are payable in lawful money of the United States of America. For as long as the Virginia Public School Authority is the registered owner of this Bond, , , , as bond registrar (the "Bond Registrar"), shall make all payments of principal of and premium, if any, and interest on this Bond, without the presentation or surrender hereof, to the Virginia Public School Authority, in immediately available funds at or before 11:00 A.M. on the applicable Payment Date or date fixed for prepayment or redemption. If a Payment Date or date fixed for prepayment or redemption is not a business day for banks in the Commonwealth of Virginia or for the Commonwealth of Virginia, then the payment of principal of or premium, if any, or interest on this Bond shall be made in immediately available funds at or before 11:00 A.M. on the business day next preceding the scheduled Payment Date or date fixed for prepayment or redemption. Upon receipt by the registered owner of this Bond of such payments of principal, premium, if any, and interest, written acknowledgment of the receipt thereof shall be given promptly to the Bond Registrar, and the County shall be fully discharged of its obligation on this Bond to the extent of the payment so made. Upon final payment, this Bond shall be surrendered to the Bond Registrar for cancellation. A-1 400164.2 024754 RES 000 74 The full faith and credit of the County are irrevocably pledged for the payment of the principal of and the premium, if any, and interest on this Bond. The resolution adopted by the Board of Supervisors of the County authorizing the issuance of the Bonds provides, and Section 15.2-2624 of the Code of Virginia 1950, requires, in each year while any of the Bonds shall be outstanding the Board of Supervisors of the County shall be authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the County are assessed, levied and collected a tax upon all taxable property within the County over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest on this Bond to the extent other funds of the County are not lawfully available and appropriated for such purpose. This Bond is duly authorized and issued in compliance with and pursuant to the Constitution and statutes of the Commonwealth of Virginia, including Title 15.2, Chapter 26 of the Code of Virginia, 1950 (the same being the Public Finance Act of 1991), and resolutions duly adopted by the Board of Supervisors of the County and the School Board of the County for the purpose of financing capital school improvement projects of and for the County. This Bond may be exchanged without cost, on twenty (20) days written notice fi:om the Virginia Public School Authority, at the office of the Bond Registrar on one or more occasions for two or more temporary bonds or definitive bonds in fully registered form in denominations of $5,000 and whole multiples thereof, and; in any case, having an equal aggregate principal amount having maturities and beating interest at rates corresponding to the maturities of and the interest rates on the installments of principal of this Bond then unpaid. This Bond is registered in the name of the Virginia Public School Authority on the books of the County kept by the Bond Registrar, and the transfer of this Bond may be effected by the registered owner of this Bond only upon due execution of an assignment by such registered owner. Upon receipt of such assignment and the surrender of this Bond, the Bond Registrar shall exchange this Bond for definitive Bonds as hereinabove provided, such definitive Bonds to be registered on such registration books in the name of the assignee or assignees named in such assignment. [The principal installments of this Bond coming due on or before July 15, __ and the definitive Bonds for which this Bond may be exchanged that mature on or before July 15, are not subject to prepayment or redemption prior to their stated maturities. The principal installments of this Bond coming due after July 15, __ and the definitive Bonds for which this Bond may be exchanged that mature after July 15, are subject to prepayment or redemption at the option of the County prior to their stated maturities in whole or in part, on any date on or after July 15, , upon payment of the prepayment or redemption prices (expressed as percentages of principal installments to be prepaid or the principal amount of the Bonds to be redeemed) set forth below plus accrued interest to the date set for prepayment or redemption: Dates Prices July 15,__ to July 14, __, inclusive ...........................................% July 15,__ to July 14, __, inclusive ........................................... A-2 400164.2 024754 RES 000275 July 15, __ to July 14, , inclusive ........................................... July 15, __ and thereafter ............................................................... 100; Provided, however, that the Bonds shall not be subject to prepayment or redemption prior to their stated maturities as described above without the prior written consent of the registered owner of the Bonds. Notice of any such prepayment or redemption shall be given by the Bond Registrar to the registered owner by registered mail not more than ninety (90) and not less than sixty (60) days before the date fixed for prepayment or redemption.] All acts, conditions and things required by the Constitution and laws of the Commonwealth of Virginia to happen, exist or be performed precedent to and in the issuance of this Bond have happened, exist and have been performed in due time, form and manner as so required, and this Bond, together with all other indebtedness of the County, is within every debt and other limit prescribed by the Constitution and laws of the Commonwealth of Virginia. IN WITNESS WHEREOF, the Board of Supervisors of the County of Chesterfield has caused this Bond to be issued in the name of the County of Chesterfield, Virginia, to be signed by its Chairman or Vice-Chairman, its seal to be affixed hereto and attested by the signature of the Clerk or any Deputy Clerk of the Board of Supervisors, and this Bond to be dated , 2002. COUNTY OF CHESTERFIELD, VIRGINIA (SEAL) Chairman of the Board of Supervisors County of Chesterfield, Virginia ATTEST: Clerk of the Board of Supervisors County of Chesterfield, Virginia ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto A-3 400164.2 024754 RES 000.,, .G (Please print or typewrite name and address, including zip code, of Assignee) PLEASE INSERT SOCIAL SECURITY OR OTHER TAX IDENTIFYING NUMBER OF ASSIGNEE: I the within Bond and irrevocably constitutes and appoints attorney to exchange such Bond for definitive bonds in lieu of which this Bond is issued and to register the transfer of such definitive bonds on the books kept for registration thereof, with full power of substitution in the premises. Date: Registered Owner Signature Guaranteed: (NOTICE: Signature(s) must be guaranteed by an "eligible guarantor institution" meeting the requirements of the Bond Registrar which requirements will include Membership or participation in STAMP or such other "signature guarantee program" as may be determined by the Bond Registrar in addition to, or in substitution for, STAMP, all in accordance with the Securities Exchange Act of 1934, as amended. (NOTICE: The signature above must correspond with the name of the Registered Owner as it appears on the front of this Bond in every particular, without alteration or change.) A-4 400164.2 024754 RES 000277 An Affi)iate of Media Genera) Advertising Affidavit (This is not a bill. Please pay from invoice) P. O, Box 85333 Richmon d, Virginia 23293~0001 (804) 649-6000 I Acc°un~N?~- J QgI~II2QQ~ Date Code Description Ad Size Total Cost TAKEN©TICF. NOTICE L~ HERERY GIVEN THAT A 2.00 x 30 00 ~99 ~0 ATTACH Media General Operations, Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOTICENOTICE lg HF was published by Richmond Newspapers, Inc. in the City of Richm~d, State of Virginia, on the following dates: 08/14/2002 08/21/2002 Th g g~ven .... Newspaper refe fence: 1165386 Sworn to and subscribed before this Notary Public State of Virginia City of Richmond MY Commission expires supervisor CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: August 28, 2002 Item Number: 17.E. Subiect: Public Hearing To Consider an Ordinance Relating to Payment of Delinquent Utility Bills County Administrator's Comments: County Administrator:/~_ c..4~h,~a~ Board Action Requested: Staff requests that the Board of Supervisors adopt the proposed ordinance relating to delinquent payment of utility bills. Summary oflnformation: The Utility Department's current process for paying delinquent utility bills is for the Department representative to deliver a courtesy notification tag reminding the customer of the delinquency and informing the customer that unless payment is made within 24 hours, the customer's utility service will be disconnected. The Department charges a $10.00 fee for delivery of a courtesy notification tag. Under the current process the Department representative will accept payment of the bill amount plus the $10.00 at the service location. If the Department representative returns to disconnect service the customer may pay the bill amount plus $20.00 to avoid service disconnection. For safety and security reasons, the Utilities Department believes that the practice of having the Department's representatives collect cash, money orders, or checks, in the field should be discontinued. This is in keeping with the trend of other public utilities around the state. The proposed ordinance amendment, which is attached, would eliminate the practice of the Utility Department representatives accepting payment of delinquent utility bills in the field and would also eliminate the $20.00 fee for those payments. Attachments: Y~s ~-~No Title: Director of Utilities 600ZTS AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 18-30 RELATING TO PAYMENT OF DELINQUENT UTILITY BILLS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 18-30 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 18-30. Termination of service for nonpayment of utility charges; security deposits. (a) If the bill for any utility charge remains delinquent for 15 days and the director has sent written notice to the consumer that utility service will be disconnected, the director shall disconnect utility service. (b) Consumers paying delinquent bills shall pay the following charges in addition to the full payment of the delinquent bill: (1) Ten dollars ($10.00) when payment is made after a courtesy notification tag as een e vere , ..... ~, .................. t-~,J ..................... (2,w~ Thirty dollars ($30.00) when payment is made after the consumer's service k°,/ has been disconnected. (c) The director shall require all consumers who have filed a petition in bankruptcy to provide adequate assurance of payment for future utility service in accordance with federal law. (2) That this ordinance shall become effective immediately upon adoption. 0505(00) :58252.1 I O (~ O 2 ?~ An Affiliate of Med:{a General P.O. Box 85333 Richmond, Virginia 23293~00t (804)6494000 [Account Nu~ 220806 Advertising Affidavit (This is ~ot a bi~l; p~ease pay from invoice) CHF, STF,-RFIFJ ,-D lgOARD OF gl tPE-RV~SC)R ~q VA 23832-0040 Date COde Descdpt~on Ad Size Total Cost ~ledia General Operations, Inc. Pub, lisher of THE RiCHIVION B TiMES-DiSPATCH This is to certi~ that the attached TAKE N'OT/'C,F, TAEE N©T~c~ was published by RiChmond Newspapers, State of virginia, on the fotlowin[l dates: 08/14/2002 08/21/2002 5~ing even HERE Newspaper reference: Sworn to and subscribed before meth s Notary Public state of Virginia City 0f RiChmOnd MY commission expires 1156534 supervisor HIS IS NOT A BILL PLEASE PAY FROM ! NVOICE; i CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: August 28, 2002 Item Number: 17.F. Subiect: Public Hearing to Consider an Ordinance Imposing Mandatory Water-Use Restrictions County Administrator's Comments: County Administrator: Board ActionRequested: Staff requests that the Board of Supervisors re-adopt the proposed ordinance which was adopted on an emergency basis on July 24, 2002. Summary of Information: At its July 24, 2002, meeting, The Board of Supervisors adopted an ordinance on an emergency basis imposing mandatory water-use restrictions effective August 15, 2002. In order for the ordinance to remain in effect, the Board must hold a public hearing and re-adopt the ordinance within 60 days of the emergency adoption. A public hearing was set for August 28, 2002. The ordinance limits outdoor water-use. Lawn and landscape watering is limited to three days per week by address, non-commercial vehicle washing is limited to once per week, water for landscape fountains is prohibited, and golf courses utilizing public water must follow a prescribed watering schedule. A fine of $25 will be imposed for the first offense, $50 for the second offense, and $100 for the third offense. The fine for each subsequent offense will increase by $100 with the maximum fine being $1000. The fine will be added to the customer's water bill. Violators can appeal the imposition of fines to the Chesterfield General District Court. The ordinance will remain in effect until October 31, 2002 if readopted. Should conditions arise that warrant lifting of the restrictions prior to October 31, action by the Board will be required. Attachments: ~-]No Title: Director of Utilities 0O02,80 AN ORDINANCE ADOPTING MANDATORY RESTRICTIONS ON USE OF PUBLIC WATER BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the following ordinance is hereby adopted as follows: Sec. 1. Finding of an emergency. Due to the current water levels of Chesterfield County's water supply sources and anticipated demand in the immediate future, it is hereby determined that a water supply emergency exists which necessitates the adoption of this ordinance restricting the use of public water in the County under the terms and conditions set forth herein. Sec. 2. Mandatory_ public water use restriction measures. Users of the public water system shall limit their use of public water as follows: (a) Decorative or landscape fountains. Water use is prohibited. (b) Paved areas. Washing is prohibited except for health and safety requirements. (c) Swimming pools. Filling and replenishing to maintain health and safety is permitted. All other uses are prohibited. (d) Vehicle washing. Non-commercial washing is limited to one day per week using only hoses with an automatic shut-off nozzle. Commercial vehicle washing businesses are permitted to operate under normal conditions. (e) Established landscaping, vegetable gardens. Watering is limited to three days per week by address. Addresses ending with an odd number may water only on Tuesdays, Thursdays and Saturdays. Addresses ending with an even number and locations with no street number, may water only on Wednesdays, Fridays and Sundays. Watering is prohibited on Mondays. Watering with buckets of up to five gallons per day is permitted at any time. (f) New landscaping. All watering is permitted for the first 10 days after planting. Thereafter, the restriction for established landscaping shall apply. (g) Golf courses. Watering restricted to Tuesday through Sunday between 8:00 p.m. and 4:00 a.m. Greens are exempted from this restriction. Sec. 3. Effective date of restrictions. These restrictions shall take effect on August 15, 2002. O00 S Sec. 4. Declaration. Notice of these public water use restrictions shall be published in the Richmond Times Dispatch and Petersburg Progress Index for a minimum of one day per week for each week that the restrictions are in force. Sec. 5. Violation. It shall be a violation of this ordinance for any person to use water or allow or cause the use of water in violation of any of the provisions of this ordinance after the first publication required by Section 3 herein. Sec. 6. Penalty. Any person who violates any provision of this ordinance shall be subject to the following penalties: (a) For the first offense, violators shall be fined $25.00. For the second offense, violators shall be fined fifty dollars ($50.00). For the third offense, violators shall be fined one hundred dollars ($100.00). For each subsequent offense beyond the third offense, the amount of the fine shall increase by $100.00; provided, however, that the maximum fine for any individual offense shall be $1,000.00. All fines shall be imposed on the violator's next water bill. {c) Each violation by a person shall be counted as a separate violation by that person, irrespective of the location at which the violation occurs. (d) Persons shall have the fight to challenge the assessment of a penalty. Such challenge shall be filed within 10 days of the assessment of the penalty by notifying the County Attorney of such challenge, in writing. Upon receipt of such challenge, the County Attorney shall file a civil warrant in General District Court seeking adiudication of the imposition of the fine. Sec. 7. Definitions. The following words and phrases, when used in this ordinance, shall have the meaning ascribed to them below, except in those instances where the context clearly indicates a different meaning: Established landscaping. Landscaping plantings existing in an area after such period of time as to accomplish an establishment and maintenance of growth. New landscaping. Any landscaping made up of plants or seeds planted in or transplanted to an area within such period of time as to accomplish a reasonable establishment and maintenance of growth. Person. Any individual corporation, partnership, association, company, business, trust, joint venture or other legal entity. 0002B2 Swimming pool. Any structure, basin, chamber, or tank, containing an artificial body of water for swimming, diving or recreational bathing and having a depth of two feet or more at any point. Vegetable garden. Any "non-commercial" vegetable garden planted primarily for household use; "non-commercial" includes incidental direct selling of produce from such a vegetable garden to the public. Sec. 8. This ordinance shall not be set out in the Code. (2) That this ordinance shall take effect immediately and shall expire on October 31, 2002. P. O, Box 85333 Richmond, Virginia 23293~0001 (804) 649~6000 Date DescriPtion Ad Size T°tai Cost Media General Operations, inc. Publisher of ATTACH This iS tO ceAi~ ihat ihe aEached state of virginiai on the following ~ates: HERE 08/14/2002 08/21/2002 The first insertion being given Newspaper reference: 1162825 Sworn to and subscribed before Notary Public State of Virginia City of Richmond My Commission expires 1,.~'~' 0gli4/2002 Supervisor TH~S iS NOT A BILL. PLEASE PAY FROM CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 28, 2002 Item Number: 17.G. Subject: PUBLIC HEARING: Ordinance to Vacate a Sixteen-Foot Alley and Portion of a Ten-Foot Alley Within Revised Plan of Rayon Park County Administrator's Comments: County Administrator: Board ActionRequested: Adopt an ordinance to vacate a 16' alley and a portion of a 10' alley within Revised Plan of Rayon Park Summary of Information: Environmental Engineering has submitted an application requesting the vacation of a 16' alley and a portion of a 10' alley in conjunction with the drainage project within Revised Plan of Rayon Park. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: =:~,~ ~.J'. ~~'"~ Title: John W. Harmon Attachments: ~-]No Ri,qht of Way Manaqer 0002~ VICINITY SKETCH PUBLIC HEARING: Ordinance to Vacate a 16' Alley and Portion of a 10' Alley Within Revised Plan of Rayon Park Chesterfmld County Department of Utilities Right Of Way Office 0 ~. ~1. Terrell Estate ,294,0 K~¥ A~enu~ GPIN 78967~30t 800000 Of:~iN 7896782]72700000 DB 293, RG 187 WB 24,4,, FiG 459 5 9 ./_ BE O~ SAVED 0! F~-ank M. Ten'ell "~ '":293.1 Alcott GPIN '/'89678 DB 39'/~.PG 166 o × \\ O~ Lonnle '~. McCoy-- 2919 Ncott Road GPIN 7896784,72300000 WB 161, PG 902 11 PINE STREET RTE 897 50, R/W Rdbe~ E. & A~ne T. Terrelll 2911 Alcqtt Rood ~PIN 789678~62700000 DB 1892'F(~ 18851 An Affiliate of Media General Advertising Affidavit (This is not a bill, P~ease pay from invoice) CHRgTRRF'II D C,O RIGHT WAY RIGHT fin WAy DRPT 6'710 W KRAI'JRR ROAD CHRSTRRFI-Rf ,D VA 23832 P.O. Box 85333 Richmond, Virginia 23293-8001 (804) 649-6000 FD~te Code Description IAccount Num. 220686 08121/2002 Ad Size 0gi21/2002 121 TAKR NOTICETHAT ON Al IGI IST 28 2002 AT 700 TOO x 1600 31fi.16 ATTACH Media General Operations, Publisher of THE RICHMOND TiMES-DiSPATCH This is to certify that the attached TAKE N©TICF, THAT f3N All( was publiShed by Richmond Newspapers, inc. in the City of Richmondi State of Virginia, on the following dates: 08/14/2002 08/21/2002 C!4 ES'T~r ~ HERE The first insertion being given .... og/i 4/2002 Newspaper reference: Sworn to and subscribed before 1173318 me this Notary Public Superviso~, ac/ State of Virginia City of Richmond My Commission expires THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THAN K YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 28, 2002 Item Number: 17.H. Subiect: PUBLIC HEARING: Ordinance to Vacate a Portion of a Sixteen-Foot Drainage Easement Across Lot 34, Old Hundred Mill, Section D County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate a portion of a 16' drainage easement across Lot 34, Old Hundred Mill, Section D. Summary of Information: Paul B. Jordan, II and Nicole C. Jordan have submitted an application requesting the vacation of a portion of a 16' drainage easement across Lot 34, 01d Hundred Mill, Section D. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: John W. Harmon Attachments: ---]No Title: Riqht of Way Mana,qer 0002,~? D~. 409~, PE. 449 ~ / NOTE: THIS PROPERTY I$ LOCATED IN ZONE c AS SHOWN ON FEMA COMMUNITY PANEL NOAJOO~6. ooel a / / *DJTAIL PO~ON OF DRAI_NAO~ ~,~ZJ~ TO B~ VXCAT~D (~o~ ?o sc~) LOT 34 t 0.303 ACREE *PROPR. R~T ADDR~q~I: 112819 ~ T~ ~ OPIN~ ~33-6~-fl00~ 04~.3049 ,LOT 33 MILLSTEP TERRACE THIS PlAT tIA$ B~.JN PRSP.4P.~D ~tlTHOUT TH~ B~FIT OF .t ~ PJ~PORT ~ ~RZ DO~ I~OT Ni~'~ILy IRDIC.41~ ALL · I~ICUMBRANc~J ON TH~ PROPeRlY. NOT~: ALL IMPROi~NT$ NOT ' ,~ POTTS, Y~ and AE$OCIATE$,'~!'p~C. DOte: JU~Y I0~ .P, O08 Sca~e: 1%80' J.N. An Affiliate of lVledia Genera~ Advertisi n g Affid avit (This is not a bill P~ease pay from invoice) CHRSTERFf1' .D CO RfGHT WAY RIGHT OFWA¥ DEPT 6710 W KRAIJRE ROAD ~HESTRRF~EI ,D VA P.O. Box 85333 Richmond, Virginia 23293,-0001 (804) 649-6000 Account Num. ] 2206fi6 Date Code Description Ad Size Total Cost 0~/21/2002 121 TAKE NOTICF, THAT ON Al IGI LqT 2fi 20f12 AT 700 2.00 x 1600 glg 16 ATTACH HERE Media General Operations, lnc, Publisher of THE RICHMOND TIMES-DiSPATCH This is tO certi~that the attached TAKE NOTfO, ETHAT ON was published by Richmond Newspapers, Inc, in the City of Richmond, State of Virginia, on the following dates: RECEIVE CHESTERFIE[ 08/14/2002 08/21/2002 R/W SE( The first insertion being given .... 0R/14/2002 Newspaper reference: Sworn to and subscribed before 1173326 Notary Public ~upe~sor ii State of Virginia C~y of Richmond My Commission expires THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 28, 2002 Item Number: 17.I. Subiect: PUBLIC HEARING: Ordinance to Vacate a Portion of a Seventy-Two Foot Unimproved Right of Way Known as King's Lynn Road Within Salisbury, Section A County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate a portion of a 72' unimproved right of way known as King's Lynn Road within Salisbury, Section A Summary of Information: Salisbury Corporation has submitted an application requesting the vacation of a portion of a 72' unimproved right of way known as King's Lynn Road within Salisbury, Section A. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: ~,',~ 7.J. ~d~. ~,~.,,, ¢,.., Title: .John W. Harmon Attachments: --]No Right of Way Manaqer 000239 VICINITY SKETCH PUBLIC HEARING: Ordinance to Vacate a Portion of King's Lynn Road Within Salisbury, Section A Chesterfield County Department of Utllllie~ Right Of Way Office THE SALISBURY CLUB. LTD TAX ID~I 729717555200000 DB t867 PC 220 EXIS~NG COMMONWEAL TH NATURAL GAS CORPO~A~ON EASEMENT ~ OB 514 PG 405 56'/' THE SALISBURY CORPORA flON TAX IDllt 724716712200000 DB 500 PG 3#7 9 SALISBUR $£CrlON A BLOCK I PB 12 PO 55-55 SALISBURY CORPORA TION TAX ID~ 731716045800000 2500 RADSTOCK RD, 00' SALISBURY S£C~ON A BLOCK C P8 12 PO 53-55 SALISBURY CORPORATION TAX IOl 731716153000000 2501 RADSTOCK RD. ~4 SALISBURY SECnONA BLOCK F PB I0 PO 73-75 0 50 100 200 OR,4PHIC $CA/,~ t [,VCH ,, 100 ,eE£~' NO~: SHO~rING PLAT A 0.3~1 ACRE PARCEL OF LAND BEING A PORTION OF THE NORTHERN TERMINUS OF KING'S LYNN ROAD MIDLOTHIAN DISTRICT * CHESTERPIELD COUNTY, VIRGINIA U'tiS SURVEY WAS PREPARED ~THOU7 THE BENEFIT OF A TI~.E BINDER, THEREFOR ALL EXISI~IN¢ EASEMENTS MAT NOT ~E SHOWN, An Affiliate of Media General Advertising Affidavit (This iS not a bill: Please pay from invoice) CHF, gTERPlI ,D CO RIGHT WAY RIGHT OF WAY DF, PT 67t0 W KRAI LqE ROAD CHF, NTERFIFJ ,D VA 23832 P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 Account Num. 0gl2112002 Date Code Description Ad Size 0812112002 121 TAKE NOTICETHAT ON Al IGI LqT 28 2002 AT 700 200 x 16 00 318.16 ATTACH HERE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DiSPATCH This is to certify that the attached TAK-E NOTICF, THAT ©NAH( was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 08/14/2002 08/21/2002 CHESTEF~: The first insertion being given .... 0g/14/2002 Newspaper reference: Sworn to and subscribed before 1173300 me th, Notary Public State of Virginia C~ty of Richmond My Commission expires TH~S IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 28, 2002 Item Number: Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors Coun~ Administrator's Comments: 19. County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting to be held on September 4, 2002 at 7:30 a.m. for a Breakfast meeting sponsored by the Observer. Preparer~~-. ~ Lisa H. Elko Attachments: Yes Title: No Clerk ¢o Che BQ~rO 000292