2012-03-28 MinutesBOARD OF SUPERVISORS
MINUTES
March 28, 2012
Supervisors in Attendance: Staff in Attendance:
Mr. Daniel A. Gecker, 'Chairman Mr. Mike Bacile, Dir.,
Ms. Dorothy A. Jaeckle, Vice Chrm. Purchasing
Mr. Arthur S. Warren Dr. Sheryl Bailey, Dep.
Ms. James M. Holland County Administrator,
Mr. Stephen A. Elswick Management Services
Ms. Janice Blakley,
Mr. James J. L. Stegmaier Clerk to the Board
County Administrator Mr. Clay Bowles, Chief of
Administrative Services,
Others in Attendance: Sheriff's Office
Ms. Marilyn Brown, Dir.,
Mr. David Myers, Asst. Juvenile Detention Home
Supt. of Schools for Ms. Patsy Brown, Dir.,
Business and Finance Accounting
Mr. Kevin Bruny, Chief
Learning Officer
Ms. Debbie Burcham,
Exec. Dir., Community
Services Board
Mr. Allan Carmody, Dir.,
Budget and Management
Ms. Jana Carter, Dir.,
Juvenile Services
Mr. Barry Condrey, Chief
Information Officer
Mr. Roy Covington, Dir.,
Utilities
Ms. Mary Ann Curtin, Dir.,
Intergovtl. Relations
Mr. Jonathan Davis, Dir.,
Real Estate Assessments
Mr. Will Davis, Dir.,
Economic Development
Mr. William Dupler, Dep.
County Administrator,
Community Development
Colonel Thierry Dupuis,
Police Department
Mr. Michael Golden, Dir.,
Parks and Recreation
Mr. John W. Harmon,
Real Property Manager
Mr. Joe Horbal,
Commissioner of Revenue
Dr. Parham Jaberi, Dir.,
Health Department
Mr. Donald Kappel, Dir.,
Public Affairs
Mr. Rob Key, Director,
General Services
Mr. Louis Lassiter, Asst.
County Administrator
11-171
Mr. Michael Likins,
Coop. Extension Director
Mr. Mike Mabe, Director,
Libraries
Mr. Richard M. McElfish,
Dir., Env. Engineering
Mr. Jeffrey L. Mincks,
County Attorney
Mr. Stan Newcomb,
Engineering Supervisor,
Transportation
Ms. Marsha Sharpe, Dir.,
Social Services
Ms. Sarah Snead, Dep.
County Administrator,
Human Services
Mr. Richard Troshak, Dir.,
Emergency Communications
Center
Mr. Kirk Turner, Dir.,
Planning
Mr. Mike Westfall, Dir.,
Internal Audit
Mr. Scott Zaremba, Dir.,
Human Resource Programs
Mr. Gecker called the regularly scheduled meeting to order at
3:00 p.m.
1. APPROVAL OF MINUTES
1.A. MARCH 5, 2012 BUDGET WORK SESSION
At the request of Ms. Jaeckle, the March 5, 2012 minutes were
passed over until the next regularly scheduled meeting for
further clarification.
1.B. MARCH 7, 2012 REGULAR MEETING
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
approved the minutes of March 7, 2012, as submitted.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
1.C. MARCH 14, 2012 REGULAR MEETING
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
approved the minutes of March 14, 2012, as submitted.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
J
J
J
11-172
2. COUNTY ADMINISTRATOR'S COMMENTS
2.A. COUNTY ADMINISTRATOR'S REPORT
• Mr. Mike Golden presented an update on recent large
tournaments held in the area that have had a positive
impact on sports tourism and business in the county.
• Mr. Stegmaier announced that the first components of
Chesterfield County's new Comprehensive Plan, The Plan
for Chesterfield 2035, have been posted to the county's
website for public review and comment.
• Mr. Stegmaier was pleased to report that The Children's
Museum of Richmond signed a five-year lease on March 16,
2012, for a 26,000-square-foot satellite location in the
Winterpock Crossing Shopping Center on Hull Street Road.
3. BOARD MEMBER REPORTS
There were no Board Member Reports at this time.
4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
On motion of Mr. Elswick, seconded by Mr. Holland, the Board
moved Item 5.B., Resolution Recognizing The Late Danny Lee
Parnell for His Service to Chesterfield County, to be heard
prior to Item 5.A.; moved Item 8.B.2.e., Resolution
Recognizing March 2012 as "Sports Tourism Month in
Chesterfield County", to follow Item 5.A.; and added Item
8.B.l.f., Resolution Recognizing the 60th Anniversary of
Richmond Christian School.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
5. RESOLUTIONS
5.B. RECOGNIZING THE LATE DANNY LEE PARNELL FOR HIS SERVICE
TO CHESTERFIELD COUNTY
Mr. Covington introduced Mr. Parnell's family, who were
present to receive the resolution.
On motion of Mr. Elswick, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Mr. Danny Lee Parnell served the citizens of
Chesterfield County faithfully for 37 years and 2 months
until his passing on March 6, 2012; and
WHEREAS, in his earlier years from January 25, 1971
until January 16, 1973, Mr. Parnell served his country in the
United States Army and was stationed in Germany until he was
honorably discharged in 1973, attaining the rank of Corporal;
and
11-173
WHEREAS, on January 6, 1975, Mr. Parnell began his
public service with Chesterfield County as a Utility
Construction Inspector I for the Utilities Department in the
Construction Inspection Section; and was promoted twice
within the span of one year, receiving the first promotion on
February 1, 1978, to Utility Construction Inspector II and
then again on January 1, 1979, to Utility Construction
Inspector III; and
WHEREAS, Mr. Parnell was responsible for the field
inspections of water and wastewater improvements within new
residential subdivisions and commercial and industrial
developments to ensure that all work was installed in strict
accordance with local, state and federal requirements; and
inspecting a wide variety of water and wastewater
infrastructure projects ranging from pumping stations to
small and large utility lines; and through his superior
knowledge of the department's many processes and procedures,
provided effective communication skills to successfully
resolve difficult issues affecting the community and
individual citizens utilizing his extraordinary patience and
compassion; and
WHEREAS, Mr. Parnell possessed considerable knowledge,
skills and abilities in the construction principles and
practices for utility systems and was proficient in the use
of engineering and surveying equipment, and applied sound
judgment and problem-solving techniques to resolve
construction issues; and
WHEREAS, during his career, Mr. Parnell achieved
inspection certifications from the Virginia Department of
Highways and Transportation and the Virginia Division of Soil
and Water Conservation; and was an active member of the
American Water Works Association and the American Public
Works Association; and
WHEREAS, Mr. Parnell became a Principal Utilities
Inspector in 1983 and held that title until his position was
reclassified to Construction Inspection Supervisor on May 17,
1997; and for the past 20 years, Mr. Parnell supervised the
Utilities Construction Inspection staff responsible for water
and wastewater inspections related to new development
projects, road projects and capital improvement projects; and
WHEREAS, Mr. Parnell was very humble, which was
strengthened by his dedication to the job, willingness to put
in the time, personal resolve to do the right thing, ability
to get the job done, meticulous attention to detail, and
presence of mind; and his actions as the center spoke of the
Utilities Construction Inspection Section provided the
cohesive leadership for his highly respected and efficient
team of inspectors; and
WHEREAS, Mr. Parnell faithfully served on the
Chesterfield County Utilities Department Product and Design
Review Committee since 2006, providing his expertise in the
evaluation of new designs, construction methods and materials
for use in the expansion of the department's water and
wastewater systems; and
WHEREAS, Mr. Parnell was selected twice as the Utilities
Department Employee of the Year; and
J
J
11-174
WHEREAS, Mr. Parnell was the creator, chief writer,
photographer and editor of the Utilities Department "Tripod
Times" newsletter, and demonstrated his creativity and
adaptability in the 141 monthly editions that he published
since June of 2000, devoting countless hours seeking out
stories, highlighting special events, employee marriages,
birth announcements, graduations, hobbies, special
collections, pets and vacations, truly setting the standard
of what it means to be a dedicated Utilities employee who
took pride in his job and the department; and
WHEREAS, Mr. Parnell was admired by his peers end
coworkers and was highly respected by the contractors,
engineers and developers he worked with on a daily basis
where he reflected his gentleness and his caring traits,
while being decisive and fair when dealing with complicated
matters of construction; and throughout his career with
Chesterfield County, he displayed dependability, aptitude,
good character, and the ability to inspect water and
wastewater installations with efficiency and credibility, and
a sustained dedication to providing excellent customer
service to the citizens of Chesterfield County; and
WHEREAS, Mr. Parnell was a friend, leader and mentor to
his staff and other co-workers and achieved those qualities
through his many activities outside the workplace, serving
the community as a football coach for many years with the
Salem Church Athletic Association, as a member of the Salem
Church Athletic Association Board, coaching baseball in the
Chesterfield Little League Association and teaching Sunday
School at Centralia Presbyterian Church for 28 years, where
he was a life-long member.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 28th day of March 2012,
publicly recognizes the outstanding contributions of Mr.
Danny Lee Parnell and extends on behalf of its members and
the citizens of Chesterfield County, appreciation for 37
years and 2 months of exceptional service to the county. -
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
Mr. Gecker presented the executed resolution to Mr. Parnell's
family and expressed his deepest condolences for their loss.
Mr. Stegmaier presented Mrs. Parnell with an acrylic statue
and county watch and expressed appreciation for her husband's
outstanding service to the county.
Mr. Holland expressed his condolences to Mr. Parnell's family
for their loss. He stated Mr. Parnell made a significant
difference in many people's lives.
11-175
5.A. RECOGNIZING APRIL 22-28, 2012, AS "ADMINISTRATIVE
PROFESSIONALS WEEK"
Mr. Kappel introduced representatives from the Tri-Cities and
Old Dominion Chapters of the International Association of
Administrative Professionals (IAAP), who were present to
receive the resolution.
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, administrative professionals play an essential
role in coordinating the office operations of businesses,
government, educational institutions, and other
organizations; and
WHEREAS, the work of administrative professionals today
requires advanced knowledge and expertise in communications,
computer software, office technology, project management,
organization, customer service and other vital office
management responsibilities; and
WHEREAS, "Administrative Professionals Week" is observed
annually in workplaces around the world to recognize the
important contributions of administrative support staff and
is sponsored by the International Association of
Administrative Professionals; and
WHEREAS, the theme of "Administrative Professionals Week
2012" is "Admins, the pulse of the office," reflecting the
fact that the lifeblood of modern business flows through and
depends on highly skilled administrative professionals.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 28th day of March 2012,
publicly recognizes the week of April 22-28, 2012, as
"Administrative Professionals Week," and Wednesday, April 25th
as "Administrative Professionals Day" in Chesterfield County,
saluting the valuable contributions of administrative
professionals in the workplace and calling on all employers
to support continued training and development for
administrative staff, recognizing that a well-trained
workforce is essential for success in today's business world.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
Mr. Gecker presented executed resolutions to the designated
representatives from each chapter and expressed appreciation
for all of the hard work that administrative professionals do
on a daily basis.
Mr. Stegmaier expressed appreciation for the hard work of
administrative professionals in the county.
Each member introduced themselves and their current position
with the county.
J
J
J
11-176
8.B.l.e. RECOGNIZING MARCH 2012 AS "SPORTS TOURISM MONTH" IN
CHESTERFIELD COUNTY
Ms. Aylward introduced Mr. Jack Berry, President and CEO of
the Richmond Metropolitan Convention and Visitors Bureau, who
was present to receive the resolution.
On motion of Mr. Elswick, seconded by Mr. Gecker, the Board
adopted the following resolution:
WHEREAS, sports tourism has a significant economic
impact on the Chesterfield County community, creating jobs
for county residents and increased revenue for existing
businesses, hotels, restaurants and retail establishments;
and
WHEREAS, more than 6 million people visit the Richmond
Region annually, contributing nearly $1.8 billion to the
local economy, generating nearly 20,000 jobs; and
WHEREAS, the 2010 economic impact of tourism in
Chesterfield County was $363 million, generating $8.3 million
in local tax receipts and a local payroll of $72 million; and
WHEREAS, the Greater Richmond area was listed as the 12tH
Most Physically Active Region by the AGSM American Fitness
Index; and
WHEREAS, the Richmond region is the 4th Most Physically
Active Region with more than 1 million people, as identified
by the Center for Disease Control; and
WHEREAS, March 13, 2012 marked the grand opening
celebration of Collegiate School Aquatics Center, which is
expected to host more than 400,000 visitors annually; and
WHEREAS, on March 16, 2012, the Richmond Metropolitan
Convention and Visitors Bureau announced that the Richmond
Strikers Jefferson Cup Soccer March tournaments generate the
highest local hotel occupancy of the year; and
WHEREAS, in the month of March, Chesterfield County is
also host to the Ultimate Cup girls and boys soccer
tournaments, the Jefferson Cup girls and boys soccer
tournaments, the Jefferson Cup Girls Qualifier and the
Instant Classic Marathon at Pocahontas State Park.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors hereby recognizes March 2012 as
the official "Sports Tourism Month" of Chesterfield County
and the Richmond Region -and encourages support of local
businesses and sports and recreation facilities.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
Mr. Holland presented the executed resolution to Mr. Berry
and expressed appreciation for his continued efforts
throughout Chesterfield County.
Mr. Berry expressed his appreciation to the Board for the
recognition and for their support.
11-177
6. WORK SESSIONS
6.A. COUNTY ADMINISTRATOR'S PROPOSED FY2013-FY2014 BUDGET,
THE PROPOSED FY2013 COMMUNITY DEVELOPMENT BLOCK GRANT
AND HOME INVESTMENT PARTNERSHIP ANNUAL PLAN, THE
PROPOSED FY2013-FY2017 CAPITAL IMPROVEMENT PROGRAM AND
UTILITIES ORDINANCE CHANGES
Mr. Carmody expressed appreciation to the Board of
Supervisors for an active discussion and willingness to work
with the citizens and staff. He also recognized the Budget
staff for their efforts in developing the budget. He then
presented a summary of changes to the FY2013 Financial Plan
primarily focusing on an overall approach that is unchanged;
more than 80 percent of new resources are mainly dedicated to
public safety and education; final decisions have not been
made by the General Assembly; there is modest reshuffling in
operation and capital plans; and an amendment will be
proposed in April to address outstanding issues such as VRS,
funding for schools provided by the state, compensation for
employees, and outcomes of the GRTC bus routes. He stated
recommended changes include a $71,500 reduction to the
general fund budget with minor reductions to capital
facilities, specifically seeking Board direction on operating
funding in FY2014 for the Harrowgate Fire Station and the
Reams-Gordon Library. He further stated other issues marked
for further study include Mental Health positions; large
vehicle wash rack delayed for further study; West 360 police
station design funds moved into FY2014; and a review of the
public safety training center in Enon, with specific space
for training.
Ms. Jaeckle noted the Henricus Foundation had hired a
professional fundraiser using operating funds. She stated
since the fundraiser was able to raise capital funds,
Henricus can now support interpreters and/or school programs.
Mr. Gecker referred to a newspaper article which unfairly
implied that Henrico and Chesterfield were "struggling" to
balance their budgets. He stated this year was an
implementation year as opposed to a policy year. He further
stated four years ago the Board set out a path to reduce the
core of county government expenditures down to a level that
could withstand a much lengthier recession that was projected
at the time. He stated the end of the recession would be
signified by an uptick again on overall real estate values.
He further stated the county continues to slide slightly
downwards in terms of revaluation of existing property. He
stated the idea of adding operational costs to the budget is
not correct until the county sees a time where real estate
revenue rebounds. He stated there are some things that would
like to be restored and stressed the importance of restoring
Thursday library hours in the future. He stated by keeping
the tax rate constant, there have been substantial results
from operations or budget surplus. He further stated the
budget has been reshaped to reflect what the Board believes
are the priorities of the county, the public school system
and public safety. In regards to the delay on the Reams-
Gordon Library, he stated there is an operational cost to
staff the facility and the Board believes it would be
improper to increase operational costs going forward until
revenues stabilize. In regards to the Virginia Retirement
J
J
J
11-178
System, he stated there is enough money reserved in the
budget to cover the anticipated VRS changes as well as
additional compensation to the employee base. He further
stated there is enough money reserved in the budget to fund
schools to the level that was committed to, which means no
classroom changes. He noted the GRTC bus routes will be
addressed at a later time. He further stated renovations to
certain schools may be contingent on the outcomes of the
Comprehensive Plan revisions.' In closing, he stated he is
very pleased with the excellent relationship between the
Board and the school division working through the CIP and
budget. He expressed his appreciation to Mr. Holland, Mr.
Stegmaier, Mr. Carmody, Mr. Harris and budget staff for their
hard work.
Mr. Holland expressed his appreciation to Mr. Stegmaier, all
county employees, Mr. Carmody, and to the community. He
stated a plan was implemented four years ago to monitor
spending wisely and efficiently, and as a result, the county
is poised and positioned for outstanding opportunities to
meet the needs of the community.
Ms. Jaeckle commended Mr. Carmody, staff and the Citizen's
Budget Advisory Committee for their continued stellar
efforts.
Mr. Elswick expressed appreciation to the citizens who
attended his community meetings and provided feedback.
Mr. Warren thanked all volunteers who contribute daily to
balance the many needs of Chesterfield County.
Mr. Stegmaier expressed his appreciation for the Board's
accomplishments in terms of preserving the most critical
services for citizens and putting the county on a foundation
that will allow progress as a result of an inflection point
in the economy. He recognized Mr. Carmody, Budget staff,
directors and county staff for their outstanding efforts.
7. DEFERRED ITEMS
There were no Deferred Items at this time.
8. NEW BUSINESS
8.A. BUDGET ITEMS
8.A.1. ADOPTION OF ORDINANCE AMENDMENTS RELATING TO
DEPARTMENT OF UTILITIES FEE CHANGES
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO
UTILITIES CONNECTIONS FEES AND UTILITY CHARGES
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
11-179
(1) That Sections 18-22 and 18-27 of the Code of the County
of Chesterfield, 1997, as amended, are amended and re-enacted
to read as follows:
Sec. 18-22. Connection fees.
(a) The water connection fee shall be the capital cost
recovery charge plus the meter installation charge based on
the size of the water meter that the director installs. The
wastewater connection fee shall be the capital cost recovery ~,
charge for the size of the water meter that serves the
property, or, if the property does not receive water service,
the size of the water meter that would serve the property if
it received water service.
(b) The capital cost recovery charge shall be:
Customer Class Meter Number Capital Cost Recover
Size of ERU's Charge
(inches) per Unit
Water Wastewat r
(i) For a 5/8 1.00 $ 4,795.00 $ 4,025. 0
dwelling,
single-family,
including
townhouses,
mobile homes
that are not
located in a
mobile home
park, and
individually
metered
multifamily
dwelling
units.
(ii) For a 5/8 1.00 4,795.00 4,025 0
dwelling, two-
family (per
unit)
(iii) For mobile 0.85 4,076.00 3,421 0
homes that are
located in a
mobile home
park and for
master metered
~multiple-
family
dwellings
other than
multiple-
family
dwellings used
exclusively as
housing for
colleges
and/or
universities
(per unit)
11-180
J
J
J
Customer Class Meter Number Capital Cost Recovery
Size of ERU's Charge
(inches) per Unit
(iv) For all other 5/8 1.00 4,795.00 4,025.00
customer
classes
1 2.50 11,988.00 10,063.00
1 1/2 5.00 23,975.00 20,125.00
2 8.00 38,360.00 32,200.00
3 16.00 76,720.00 64,400.00
4 25.00 119,875.00 100,625.00
6 50.00 239,750.00 201,250.00
8 80.00 383,600.00 322,000.00
10 115.00 551,425.00 462,875.00
12 155.00 743,225.00 623,875.00
The capital cost recovery charge for meters that are
larger than 12 inches shall be determined by the director
based on the number of ERUs per unit.
(v) The capital cost recovery charge for a dwelling that is
served by a meter that is larger than five-eighths inch
shall be the same capital cost recovery charge in
subsection (b)(iv).
0 0 0
Sec. 18-27. Utility charges.
Effective with bills issued on and after July 1, 2012,
the consumer shall pay charges for utility service in
accordance with the following schedules:
(a) Monthly service charges. The monthly service charge
shall be:
(1) Customer cost charge. A customer cost charge
of $2.44 for each service account. However,
customers who have only a water account or a
wastewater account shall pay a customer cost
charge of $4.88.
(2) Commodity cost charge.
(i) Water: $1.42 per 100 cubic feet (Ccf).
(ii) Wastewater: $1.62 per 100 cubic feet
(Ccf) .
(3) Capacity cost charge.
Customer Class Meter Number Monthly Capacity
Size of ERU's Charge
(inches) per Unit
Water wastewat
er
11-181
Customer Class Meter Number Monthly Capacity
Size of ERU's Charge
(inches) per Unit
(i Dwelling, single- 5/8 1.00 $ 5.76 $ 11.52
family, including
townhouses and
mobile homes that
are not located
in a mobile home
park
(i Dwelling, two- 5/8 1.00 5.76 11.52
i) family (per unit)
(i Mobile homes that 0.85 4.89 9.79
ii are located in a
mobile home park
and multiple-
family dwellings
other than
multiple-family
dwellings used
exclusively as
housing for
colleges or
universities (per
unit)
J
(i All other 5/8 and 1.00 5.76 11.52
v) customer classes 3/4
1 2.50 14.40 28.80
1 1/2 5.00 28.80 57.60
2 8.00 46.08 92.16
3 16.00 92.16 184.32
4 25.00 144.00 288.00
6 50.00 288.00 576.00
8 80.00 460.80 921.60
10 115.00 662.40 1,324.80
12 155.00 892.80 1,785.60
(v The capacity cost charge for a dwelling that is served by
a meter that is larger than five-eighths inch shall be the
capacity cost charge in subsection (a)(3)(iv).
(b) Ancillary charges.
Type Charge
(1) Portable water meter deposit $750.00
(2) Bacteriological test for new
construction, per test 35.00
(3) Meter testing charges:
(i) 5/8-inch 30.00
(ii) 1-inch 30.00
(iii) 1 1/2-inch 40.00
(iv) 2-inch 40.00
(v) Meters that are larger
than two inches will be
charged the actual cost
of the test
J
11-182
(4) Temporary voluntary meter Customer cost charge
disconhection fee plus capacity costs
charge for each
billing period of
disconnection, plus
service reconnection
fee
(5) Strong waste surcharge BOD Surcharge Rate
(RBOD) _ $0.23 per
pound
TSS Surcharge Rate
(RTSS) _ $0.21 per
pound
TN Surcharge Rate
(RTN) = 1.64 per
pound
TP Surcharge Rate
(RTP) = 5.07 per
pound
(6) Septage dumping charge $50.00 per 1,000
gallons
0 0 0
(2) That this ordinance shall become effective July 1, 2012.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
8.A.2. ADOPTION OF ORDINANCE ESTABLISHING THE ANNUAL TAX
LEVY ON VARIOUS CLASSES OF REAL ESTATE AND PERSONAL
PROPERTY
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following ordinance:
AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY
ON VARIOUS CLASSES OF PROPERTY FOR THE
COUNTY OF CHESTERFIELD
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That for the year beginning on the first day of January,
2012, and ending on the thirty-first day of December, 2012,
the taxes on property in all the Magisterial Districts of the
County of Chesterfield shall be as follows:
Sec. 1. Real Property and Mobile Homes.
(a) Except as provided in Sec. 1 (b), on tracts of
land, lots or improvements thereon and on mobile homes the
tax shall be $0.95 on every $100 of assessed value thereof.
(b) On tracts of land, lots or improvements thereon and
on mobile homes in the Charter Colony Powhite Parkway
Transportation District the tax shall be $1.10 on every $100
of assessed value thereof.
11-183
Sec. 2. Personal Property.
(a) On automobiles, trailers, boats, boat trailers,
other motor vehicles and on all tangible personal property
used or held in connection with any mining, manufacturing or
other business, trade, occupation or profession, including
furnishings, furniture and appliances in rental units, the
tax shall be $3.60 on every $100 of the assessed value
thereof.
(b) On aircraft as defined by Section 58.1-3503 and
-3506 of the Code of Virginia, 1950, as amended, the tax
shall be $.50 on every $100 of the assessed value thereof.
(c) On motor vehicles owned or leased by members of
volunteer rescue squads, volunteer fire departments,
volunteer police chaplains and by auxiliary police officers
as provided in Section 9-57, Code of the County of
Chesterfield, 1997, as amended, the tax shall be $.96 on
every $100 of .the assessed value thereof.
(d) On wild or exotic animals as defined by Section
58.1-3506 of the Code of Virginia, 1950, as amended, the tax
shall be $0.01 on every $100 of the assessed value thereof.
(e) On motor vehicles which use clean special fuels as
defined in Section 46.2-749.3 of the Code of Virginia, 1950,
as amended, the tax shall be $3.24 on every $100 of the
assessed value thereof.
(f) On motor vehicles, trailers, and semitrailers with
a gross vehicle weight of 10,000 pounds or more used to
transport property for hire by a motor carrier engaged in
interstate commerce, the tax shall be $.96 on every $100 of
the assessed value thereof.
(g) On motor vehicles which are specially equipped to
provide transportation for physically handicapped
individuals, the tax shall be $.O1 on every $100 of the
assessed value thereof.
Sec. 3. Public Service Corporation Property.
(a) On that portion of real estate and tangible
personal property of public service corporations which has
been equalized as provided in Section 58.1-2604 of the Code
of Virginia, 1950, as amended, the tax shall be $0.95 on
every $100 of the assessed value thereof determined by the
State Corporation Commission.
(b) The foregoing subsections to the contrary
notwithstanding, on automobiles and trucks belonging to such
public service corporations the tax shall be $3.60 on every
$100 of assessed value thereof.
Sec. 4. Machinery and Tools.
J
J
J
11-184
On machinery and tools used in a manufacturing or mining
business the tax shall be $1.00 on every $100 assessed- value
thereof .
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays:. None.
8.A.3. ADOPTION OF THE FY2013 COMMUNITY DEVELOPMENT BLOCK
GRANT AND THE HOME INVESTMENT PARTNERSHIPS ANNUAL
PLAN
Mr. Holland made a motion, seconded by Ms. Jaeckle, for the
Board to adopt the FY2013 Community Block Grant Program and
the HOME Investment Partnerships Annual Plan.
Ayes: Gecker, Jaeckle, Warren, Holland, and Elswick.
Nays: None.
8.A.4. ADOPTION OF THE FY2013-FY2017 CAPITAL IMPROVEMENT
PROGRAM
Mr. Holland made a motion, seconded by Mr. Elswick, for the
Board to adopt ,the FY2013-FY2017 Capital Improvement Plan
with proposed revisions as presented.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
8.A.5. ADOPTION OF THE FY2013-FY2014 BIENNIAL FINANCIAL PLAN
Mr. Holland made a motion, seconded by Ms. Jaeckle, for the
Board to adopt the FY2013-FY2014 biennial financial plan,
with changes as approved.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
8.A.6. ADOPTION OF RESOLUTION APPROPRIATING FUNDS FOR FY2013
AND APPROVING THE RESOLUTION FOR FY2014
Mr. Holland made a motion, seconded by Ms. Jaeckle, for the
Board to adopt the following resolution appropriating funds
for FY2013:
A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS
FROM DESIGNATED ESTIMATED REVENUES FOR FY2013 FOR THE
OPERATING BUDGETS AND THE CAPITAL IMPROVEMENT PROGRAM FOR THE
COUNTY OF CHESTERFIELD, VIRGINIA
BE IT HEREBY RESOLVED by the Board of Supervisors of the
County of Chesterfield:
That for the fiscal year beginning on the first day of July
2012 and ending on the thirtieth day of June 2013, the
following sections shall be adopted:
11-185
Sec. 1 The following designated funds and accounts shall be
appropriated from the designated estimated revenues
to operate and provide a capital improvement program
for the county. It is the intent of the Board of
Supervisors that general property taxes levied on
January 1, 2012, and due December 5, 2012, be
appropriated for FY2013.
General Fund
Estimated
Revenue: Local Sources:
General Property Taxes
Other Local Taxes
Licenses, Permits, & Fees
Fines, Forfeitures & Uses of
Money & Property
Service Charges
Miscellaneous and Recovered Costs
Other Agencies:
State and Federal
Other Financing Sources:
Use of Restricted, Committed, or
Assigned Fund Balance
Transfer from County Grants Fund
Transfer from County Capital
Projects Fund
Transfer from Mental Health,
Support Services
Transfer from Fleet Management
Transfer from Water Operating
Fund
Transfer from Wastewater
Operating Fund
Unassigned Fund Balance 7/1/2012
Total Revenues
Appropriations: General Government
Administration of Justice
Public Safety
Public Works
Health & Welfare
Parks, Recreation, Cultural
Community Development
Debt Service
Operating Transfers
Assignments
Unassigned Fund Balance, 6/30/2013
Total General Fund:
*Plus encumbrances carried forward
in all funds in an amount not to
exceed $15 million, which will be
reappropriated into the fiscal year
beginning July 1, 2012. (See
"Section 5")
Comprehensive Services Fund
Estimated
Revenue: Reimbursement, Colonial Heights
State Aid, Comprehensive Services
013
ted
$354,976,600
99,876,900
4,054,100
2,951,100
31,611,800
12,611,400
137, 382~,~000
22,970,700
1,251,300
250, 00''
10 4 3 0
12,600
5921,1900
2,200
53,495,000
$722,142,900
$51,712
8,470
150,677
17, 132
65,517
17,936
15,944
24,157
313,131
3,967
53,495
$722,142
900
800
400
700
600
200
300
300
200
500
00~
=~y
$152300
3,342 500
11-186
Transfer from Social Services 445,200
Transfer from Schools 921,100
Transfer from General Fund 1,712,100
Use of Unrestricted Net Assets 731,800
Total Revenues and Funding Sources $7,400,000
Appropriations: Operating Expenses $7,400,000
Total Appropriations $7,400,000
School Operatina Fund
Estimated
Revenue: Local Sources $23,605,600
State 224,466,900
Federal 29,949,600
Transfer from School CIP 700,000
Transfer from School Operating 651,100
Transfer from School Food Service 881,000
Use of Reserve 1,663,800
Transfer from General Fund:
State Sales Tax 55,361,000
Local Taxes 222,181,200
Prior Year Revenue 8,988,200
Grounds Maintenance 1,818,800
Total General Fund 288,349,200
Use of Assigned Fund Balance 1,000,000
Total Revenues and Funding Sources $571,267,200
Appropriations: Instruction $380,174,700
Administration, Attendance & Health 19,651,600
Pupil Transportation 31,408,100
Operations & Maintenance 56,344,200
Technology 13,756,400
Debt Service 46,081,100
Food Service 22,032,300
Grounds Maintenance 1,818,800
Total Appropriations $571,267,200
Schools - Appomattox Regional Governor's School Fund
Estimated
Revenue: Local Sources $2,493,900
State 1,038,600
Total Revenues and Funding Sources $3,532,500
Appropriations Education $3,532,500
Total Appropriations $3,532,500
Countv Grants Fund
Estimated
Revenue: Other Governments $10,455,400
Transfer from General Fund 1,248,400
Use of Restricted, Committed, or
Assigned Fund Balance 24,400
Total Revenues and Funding Sources $11,728,200
Appropriations: Adult Drug Court $643,400
Clerk of the Circuit Court
Technology Trust Fund 181,300
Community Corrections Services
Domestic Violence Victim
Advocate (V-STOP) 58,900
Community Development Block Grant 1,576,300
Community Services Board Part C 1,373,400
Domestic Violence Prosecutor 98,900
i1-187
Families First
Fire & EMS Revenue Recovery
Juvenile Drug Court Grant
Police Grants
Domestic Violence Coordinator
USDA Juvenile Detention Grant
USDA Youth Group Home Grant
Victim/Witness Assistance
Virginia Juvenile Community Crime
Act (VJCCCA)
Total Appropriations
County CIP Fund
Estimated
Revenue: Transfer from General Fund
Lease/Purchase Proceeds
Developer Contributions
Transfer from Cash Proffers
Grants
Other/Interest Earnings
Total Revenues
Appropriations: County Capital Projects
Transfer from Cash Proffer Fund
Transfer to General Fund
Total County CIP Funds
Schools CIP Fund
Estimated
Revenue: Bond Proceeds
Interest Earnings
State Technology Funds
Total Revenue and Transfers
Appropriations: Transfer to School Operating Fund
School Capital Projects
Total Appropriations
*An additional $6,484,000 in school
project savings will be transferred
to fully fund the FY2013 school CIP
projects.
Vehicle and Communications Maintenance
Estimated
Revenue: Fleet Management Charges
Radio Shop Charges
Use of Unrestricted Net Assets -
Fleet
Total Revenue and Funding Sources
Appropriations: Fleet
Fleet
Radio
Unres
Shop
Total
Management Operations
Capital Project
Shop Operations
tricted Net Assets - Radio
Appropriations
Capital Projects Management Fund
Estimated
Revenue: Reimbursement for Services
Total Revenue
517,300
5,512,200
309,600
50,300
75, 000
8,200
479.000
844,
$11, 728,
4
20
$13,082,
6, 696,
724,
724,
10, 000,
250,
$31, 477,
300
000
700
700
000
000
700
$30,503,000
724,700
250,000
$31,477,700
20,927,000
7oo,oc
1,800,0
$23,427,000
$700,000
22,727,000
$23,427,000
$19, 920,1200
2,348,800
300,000
$22,569,000
$19,920,200
300,0
2,311,3
37,500
$22,569,000
$837,300
$837,300
11-188
Appropriations: Construction Management Operations
Total Appropriations
Risk Management Fund
Estimated
Revenue: Operating Revenues
Use of Unrestricted Net Assets
Total Revenue
$837,300
$837,300
$7,359,600
$7,379,400
$14,739,000
Appropriations: Risk Management Operations $7,359,600
Use of Unrestricted Net Assets $7,379,400
Total Appropriations $14,739,000
Airport Fund
Estimated
Revenue: Operating Revenue
State Grant
Federal Grant
Transfer from General Fund
Total Revenue
Appropriations: Airport Operations
Airport Capital Improvements
Total Appropriations
Utilities Funds
Estimated
Revenue: Service Charges
Capital Cost Recovery Charges
Hydrant/Fire Protection
Other Revenue
Total Revenue
Appropriations: Operations
Debt Service
Transfer to Capital Projects
Payment in Lieu of Taxes
Addition to Unrestricted Net
Total Appropriations
Utilities Capital Project Funds
Estimated Transfer from
Revenue: Improvement/Replacement Fund
Total Revenue
Appropriations: Capital Projects
Total Appropriations
Sec. 2 Appropriations in addition to those
general appropriation resolution may
Board only if there is available
unencumbered and unappropriated su
meet such appropriations.
$87,419,200
$21,975,000
$21,975,000
$21,975,000
$21,975,000
contained in the
be made by the
in the fund an
m sufficient to
Sec. 3 The County Administrator may, as provided herein,
except as set forth in Sections 7, 12, 13, 14, 15, 16
and 18, authorize the transfer of any unencumbered
balance or portion thereof from one classification of
expenditure to another within the same department or
appropriation category. Unless otherwise provided
below, the County Administrator may transfer up to
$645,000
5, 400
57,600
117, 000
$825,000
$645,000
180,000
$825,000
$71,075,000
10,754,400
589,600
5,000,200
$87,419,200
$56,954,300
7,007,200
Fund 21,975,000
589,600
Assets 893,100
11-189
$50,000 from the unencumbered appropriated balance
and prior year end carry forward assignments from one
appropriation category (including assigned fund
balance) to another appropriation category. No more
than one transfer may be made for the same item
causing the need for a transfer, unless the total
amount to be transferred for the item does not exceed
$50,000.
Sec. 4 The County Administrator may increase appropriations
for non-budgeted revenue that may occur during the
fiscal year as follows:
a) Insurance recoveries received for damage to any
county property, including vehicles, for which
County funds have been expended to make repairs.
b) Refunds or reimbursements made to the county for
which the county has expended funds directly related
to that refund or reimbursement.
c) Revenue not to exceed $50,000.
Sec. 5 All outstanding encumbrances, both operating and
capital, in all county funds up to $15 million, at
June 30, 2012 shall be an amendment to the adopted
budget and shall be reappropriated to the 2013 fiscal
year to the same department and account for which
they were assigned in the previous year subject, if
applicable, to any public hearing requirements. At
the close of the fiscal year, all unassigned
appropriations lapse for budget items other than:
capital projects; general fund transfers for capital
projects and grants; construction assignments for
capital projects; assignments for county and school
future capital projects; other use of restricted,
committed, or assigned fund balances; District
Improvement Funds; donations restricted to specific
purposes; federal and state grants, PPTRA revenues;
other revenue and program income; revenue recovery
funds; Title IV-E funds; cash proffers; all tax
revenues received for special assessment districts
and interest earnings thereon; Fire and Emergency
Medical Services apparatus funding; Economic
Development incentive funds; actual transient
occupancy tax revenues received and budgeted
expenditures in connection with the Richmond
Convention Center; and refunds for off-site and
oversized water and wastewater facilities. Any funds
budgeted in a given fiscal year that are specifically
budgeted to add to an assignment of fund balance
shall be automatically authorized to be assigned
during the year end audit process. Revenues received
from health gain-sharing proceeds will become an
automatic assignment during the year end audit
process. All excess revenues and results of expenses
in the telecommunications program is authorized to
become an automatic assignment for .future telephone
system upgrades.
Sec. 6 Appropriations designated for capital projects will
not lapse at the end of the fiscal year. The County
Administrator may approve transfers between funds to
J
J
J
11-190
enable the capital projects to be accounted for
correctly. Upon completion of a capital project;
staff is authorized to close out the project and
transfer any remaining balances to the original
funding source. The County Administrator may approve
construction contract change orders up to an
increase of $49,999 and approve all change order
for reductions to contracts. The Board of
Supervisors must approve all change orders of
$50,000 or more or when the aggregate of all
changes to a contract exceeds 10~ of the
original contract amount or 20% if the original
contract is for less than $500,000.
Sec. 7 The County Administrator is authorized to approve
transfers among Utilities funds and capital projects
as long as funding sources are consistent and total
net appropriation is not increased. Should the
actual contract price for a project be less than the
appropriation, the County Administrator may approve
the transfer of excess funds back to the original
funding source upon completion of the project.
Sec. 8 Upon completion of a grant program, the County
Administrator is authorized to close the grant and
transfer balances back to the funding source. The
County Administrator is authorized to reprogram
Community Development Block Grant funds by closing
program cost centers and transferring funding to
newly approved programs based on adoption by the
Board of Supervisors.
Sec. 9 The County Administrator may reduce revenue and
expenditure appropriations related to programs,
functions, or departments funded all or in part by
the Commonwealth of Virginia and/or the federal
government to the level approved by the responsible
state or federal agency.
Sec. 10 The Director of Accounting is authorized to make
transfers to various funds for which there are
transfers budgeted. The Director shall transfer
funds only as needed up to amounts budgeted, or in
accordance with any existing bond resolutions that
specify the manner in which transfers are to be
made.
Sec. 11 The Treasurer may advance monies to and from the
various funds of the county to allow maximum cash
flow efficiency. The advances must not violate
county bond covenants or other legal restrictions
that would prohibit such an advance. The Treasurer
may also advance cash in support of employee benefit
accounts.
Sec. 12 The County Administrator is authorized to make
expenditures from Trust & Agency Funds for the
specified reasons for which the funds were
established. In no case shall the expenditure
exceed the available balance in the fund.
Sec. 13 The County Administrator is authorized to transfer
among appropriation categories and/or appropriate
11-191
funds and assignments of fund balance in excess of
$50,000 for supplemental retirement, Workers'
Compensation, healthcare for retirees and other
compensation-related costs, as well as for transfers
to departments to cover energy/fuel costs.
Sec. 14 The County Administrator may
and increase expenditures in
funds received by the county
for expenditures related to
other allowable expenditures.
funds shall not lapse but be
the next fiscal year.
appropriate revenues
excess of $50,000 for
from asset forfeitures
drug enforcement or
The balance of these
carried forward into
Sec. 15 The County Administrator may increase the general
fund appropriation in the School Operating Fund
contingent upon availability of funds and other
circumstances, based on the following schedule:
a) Increase general fund transfer/appropriation on
December 15 by $3,000,000.
b) Increase general fund transfer/appropriation on
February 15 by $3,000,000.
c) Increase general fund transfer/appropriation on
May 5 by $3,000,000.
Sec. 16 The County Administrator is authorized to reallocate
funding sources for capital projects, arbitrage
rebates/penalties, and debt service payments and to
appropriate bond interest earnings to minimize
arbitrage rebates/penalties, including the
appropriation of transfers among funds to accomplish
such reallocations. Budgets for specific capital
projects will not be increased beyond the level
authorized by Sections 3 and 4.
Sec. 17 Salaries .for Planning Commissioners will be
increased equivalent to the merit increase county
employees are eligible for. The effective date for
pay increases, including the Planning Commission and
the Board of Supervisors, may cross fiscal years.
Sec. 18 The County Administrator is authorized to approve
transfers among funds and capital projects as long
as total net appropriation is not increased.
Sec. 19 The Utilities Department rate stabilization
assignment shall be maintained as per guidelines
outlined below:
a) The minimum annual contribution to the
assignment will be 50% of the previous year's
depreciation on fixed assets.
b) The annual contribution to the assignment will
continue until 100% of accumulated depreciation on
the fixed assets is funded. If at the beginning of
a fiscal year a reserve balance exceeds 100% of
accumulated depreciation, a reduction in the annual
contribution may be considered.
J
J
J
11-192
c) Funds cannot be used from the rate stabilization
assignment if the balance falls below 250 of that
utility's fixed asset accumulated depreciation,
other than for Utility internal borrowing purposes.
d) The declaration of a financial emergency by the
Director of Utilities and a corresponding four-
fifths vote by the Board of Supervisors at a
publicly advertised meeting declaring the existence
of such an emergency is required to suspend Sec.
19a, Sec. 19b, and Sec. 19c.
Sec. 20 Upon adoption of this resolution, the School Board
and/or the School Superintendent may make
expenditure and revenue changes within the school
operating funds as follows:
a) Transfers of $50, 000 or less are subject to the
approval of the Superintendent.
b) Transfers of $50,001 to $499,999 require the
approval of the Superintendent and the School Board.
c) Transfers of $500,000 or more require the
approval of the Superintendent, the School Board,
and the Board of Supervisors.
The School Board and/or
shall prepare a budget
changes to the approve
appropriation categories,
shall be presented to
quarterly.
the School Superintendent
status report reflecting
~d school budget between
as amended, and the report
the County Administrator
Sec. 21 In accordance with the requirements set forth in
Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of
the Code of Virginia, as amended by Chapter 1 of the
Acts of Assembly (2004 Special Session 1) and as set
forth in Item 503.E (Personal Property Tax Relief
Program) of Chapter 951 of the 2005 Acts of
Assembly, any qualifying vehicle situated within the
County commencing January 1, 2006, shall receive
personal property tax relief in the following
manner:
a) Personal use vehicles valued at $1,000 or less
will be eligible for 100% tax relief;
b) Personal use vehicles valued at $1,001 to
$20,000 will be eligible for 65% tax relief;
c) Personal use vehicles valued at $20,001 or more
shall receive 65o tax relief on the first $20,000 of
value;
d) All other vehicles which do not meet the
definition of "qualifying" (business use vehicles,
farm use vehicles, motor homes, etc.) will not be
eligible for any form of tax relief under this
program.
Pursuant to authority conferred in Item 503.D of the
2005 State Appropriations Act, the County Treasurer
shall issue a supplemental personal property tax
11-193
bill in the amount of 100 percent of tax due without
regard to any former entitlement to state PPTRA
relief, plus applicable penalties and interest, to
any taxpayer whose taxes with respect to a
qualifying vehicle for tax year 2005 or any prior
tax year remain unpaid on September 1, 2006, or such
date as state funds for reimbursement of the state
share of such bill have become unavailable,
whichever occurs first.
e) Penalty and interest with respect to bills
issued pursuant to this section shall be computed on
the entire amount of tax owed. Interest shall be
computed at the rate provided in Section 9-51 of the
county code from the original due date of the tax.
Sec. 22 The County Administrator is authorized to reduce a
department's current year budget appropriation by a
dollar amount equal to the prior year's overspending
inclusive of encumbrances carried forward.
And, further, the Board adopted the following appropriations
resolution for fiscal year 2014 for fiscal planning purposes:
A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS
FROM DESIGNATED ESTIMATED REVENUES FOR FY2014 FOR FISCAL
PLANNING PURPOSES FOR THE OPERATING BUDGETS AND THE CAPITAL
IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA
BE IT HEREBY RESOLVED by the Board of Supervisors of the
County of Chesterfield:
That for the fiscal year beginning on the first day of July
2013 and ending on the thirtieth day of June 2014, the
following sections shall be adopted:
Sec. 1 The following designated funds and accounts shall
be appropriated from the designated estimated
revenues to operate and provide a capital
improvement program for the county. It is the
intent of the Board of Supervisors that general
property taxes levied on January 1, 2013, and due
December 5, 2013, be appropriated for FY2014.
FY201}
A rove
General Fund
Estimated
Revenue: Local Sources:
General Property Taxes $357,084,90
Other Local Taxes 102,569,90
Licenses, Permits, & Fees 4,234,70
Fines, Forfeitures & Uses of Money &
Property 3,451,10
Service Charges 31,733,40
Miscellaneous and Recovered Costs 12,628,10
Other Agencies:
State and Federal 139,733,40
Other Financing Sources:
Use of Restricted, Committed, or 23,284,90
J
J
J
11-194
Assigned Fund Balance
Transfer from County Grants Fund
Transfer from County Capital
Projects Fund
Transfer from
Services
Transfer from
Transfer from
Transfer from
Fund
Mental Health, Support
Fleet Management
Water Operating Fund
Wastewater Operating
Unassigned Fund Balance 7/1/2013
Total Revenues
iations: General Government
Administration of Justice
Public Safety
Public Works
Health & Welfare
Parks, Recreation, Cultural
Community Development
Debt Service
Operating Transfers
Assignments
Unassigned Fund Balance, 6/30/2014
Total General Fund:
*Plus encumbrances carried forward in
all funds in an amount not to exceed
$15 million, which will be
reappropriated into the fiscal year
beginning July 1, 2013. (See "Section
5")
1,251,300
250,000
101,800
12, 900
593,000
2,200
53,495,000
$730,426,600
$52,153,100
8,526,900
153,239,100
17,129,000
65,807,400
17,895,000
16,025,300
24,793,200
316,798,.100
4,059,500
54,000,000
$730,426,600
Comprehensive Services Fund
Estimated
Revenue: Reimbursement, Colonial Heights $152,300
State Aid, Comprehensive Services 3,342,500
Transfer from Social Services 445,200
Transfer from Schools 921,100
Transfer from General Fund 1,712,100
Use of Unrestricted Net Assets 731,800
Total Revenues and Funding Sources $7,400,000
iations: Operating Expenses $7,400,000
Total Appropriations $7,400,000
school Operating Fund
estimated
?evenue: Local Sources $24,798,400
State 224,660,900
Federal 32,418,600
Transfer from School Operating 651,100
Transfer from School Food Service 881,000
Transfer from General Fund:
State Sales Tax 57,257,700
Local Taxes 221,181,200
Prior Year Revenue 10,000,000
Grounds Maintenance 1,818,800
Total General Fund 290,257,700
Use of Assigned Fund Balance 1,000,000
Total Revenues and Funding Sources $574,667,700
11-195
*
Appropriations: Instruction $380,174,701
Administration, Attendance & Health 19,651,601
Pupil Transportation 31,408,101
Operations & Maintenance 56,344,201
Technology 13,756,401
Debt Service 45,481,601
Food Service 22,032,301
Grounds Maintenance 1,818,801
Transfer and Assignment for School
Capital Projects 4,000,001
Total Appropriations $574,667,70
Schools - Appomattox Recrional Governor's School Fund
Estimated
Revenue: Local Sources $2,493,90
State 1,038,60
Total Revenues and Funding Sources $3,532,501
Appropriations Education $3,532,501
Total Appropriations $3,532,501
County Grants Fund
Estimated
Revenue: Other Governments $10,458,40..
Transfer from General Fund 1,253,801
Use of Restricted, Committed, or
Assigned Fund Balance 24,401
Total Revenues and Funding Sources $11,736,601
Appropriations: Adult Drug Court $642,601
Clerk of the Circuit Court
Technology Trust Fund 181,301
Community Corrections Services
Domestic Violence Victim Advocate
(V-STOP) 60, 901
Community Development Block Grant 1,576,301
Community Services Board Part C 1,373,401
Domestic Violence Prosecutor 98,901
Families First 517,301
Fire & EMS Revenue Recovery 5,515,201
Juvenile Drug Court Grant 311,201
Police Grants
Domestic Violence Coordinator 50,301
USDA Juvenile Detention Grant 75,001
USDA Youth Group Home Grant 8,201
Victim/Witness Assistance 480,601
Virginia Juvenile Community Crime Act
(VJCCCA) 845,401
Total Appropriations $11,736,60{
County CIP Fund
Estimated
Revenue: Transfer from General Fund $14,952,30
Lease/Purchase Proceeds 4,500,00
Developer Contributions 861,10
Transfer from Cash Proffers 861,10
Grants 150,00
Other/Interest Earnings 250,00
Total Revenues $21,574,50
Appropriations: County Capital Projects $20,463,40
Transfer from Cash Proffer Fund 861,10
Transfer to General Fund 250,00
J
J
J
11-196
Total County CIP Funds
Schools CIP Fund
Estimated
Revenue: Transfer from School Operating Fund
Bond Proceeds/Other Debt
Transfer from Cash Proffer Fund
Total Revenue and Transfers
appropriations: School Capital Projects
~, Total Appropriations
*An additional $2,484,000 in school
project savings will be transferred
to fully fund the FY2014 planned
school CIP projects.
Vehicle and Communications Maintenance
timated
venue: Fleet Management Charges
Radio Shop Charges
Use of Unrestricted Net Assets -
Fleet
Total Revenue and Funding Sources
riations: Fleet Management Operations
Fleet Capital Project
Radio Shop Operations
Unrestricted Net Assets - Radio Shop
Total Appropriations
pital Projects
timated
venue:
propriations:
isk Mana
stimated
evenue:
Operating Revenues
Use of Committed/Assigned Net Assets
Total Revenue
iations: Risk Management Operations
Use of Unrestricted Net Assets
Total Appropriations
rport Fund
timated
venue: Operating Revenue
Total Revenue
iations: Airport Operations
Total Appropriations
tilities Funds
stimated
evenue: Service Charges
Capital Cost Recovery Charges
Hydrant/Fire Protection
ement Fund
$21,574,500
$4,000,000
25,423,600
2,161,900
$31,585,500
31,585,500
$31,585,500
$19,920,200
2,352,400
915, 000
$23, 187, 600
$19,920,200
915,000
2, 189, 900
~ti~ inn
$23,187,600
Reimbursement for Services $837,300
Total Revenue $837,300
Facility Management Operations $837,300
Total Appropriations $837,300
dement Fund
$7,359,600
7,379,400
$14,739,000
$7,359,600
7,379,400
$14,739,000
$645,600
$645,600
~tia~ tinn
~n~~,nuu
$71,075,000
11,914,400
589,600
11-197
Other Revenue
Use of Unrestricted Net Assets
Total Revenue
Appropriations: Operations
Debt Service
Transfer to Capital -Projects Fund
Payment in Lieu of Taxes
Total Appropriations
Utilities Capital Project Funds
Estimated Transfer from Improvement/Replacement
Revenue: Fund
Total Revenue
Appropriations: Capital Projects
Total Appropriations
5,489,20
2343170
$112,499,90
$57,866,20
7,005,10
47,039,00
589,60
$112,499,90
$36,335,00
$36,335,00
$36,335,00
$36,335,00
Sec. 2 Appropriations in addition to those contained in the
general appropriation resolution may be made by the
Board only if there is available in the fund an
unencumbered and unappropriated sum sufficient to
meet such appropriations.
Sec. 3 The County Administrator may, as provided herein,
except as set forth in Sections 7, 12, 13, 14, 15,
16 and 18, authorize the transfer of any
unencumbered balance or portion thereof from one
classification of expenditure to another within the
same department or appropriation category. Unless
otherwise provided below, the County Administrator
may transfer up to $50,000 from the unencumbered
appropriated balance and prior year end carry
forward assignments from one appropriation category
(including assigned fund balance) to another
appropriation category. No more than one transfer
may be made for the same item causing the need for a
transfer, unless the total amount to be transferred
for the item does not exceed $50,000.
Sec. 4 The County Administrator may increase appropriations
for non-budgeted revenue that may occur during the
fiscal year as follows:
a) Insurance recoveries received for damage to any
county property, including vehicles, for which
County funds have been expended to make repairs.
b) Refunds or reimbursements made to the county for
which the county has expended funds directly related
to that refund or reimbursement.
c) Revenue not to exceed $50,000.
Sec. 5 All outstanding encumbrances, both operating and
capital, in all county funds up to $15 million, at
June 30, 2013 shall be an amendment to the adopted
budget and shall be reappropriated to the 2014
fiscal year to the same department and account for
which they were assigned in the previous year
subject, if applicable, to any public hearing
J
J
J
11-198
announcements. At the close of the fiscal year, all
unassigned appropriations lapse for budget items
other than: capital projects; general fund transfers
for capital projects and grants; construction
assignments for capital projects; assignments for
county and school future capital projects; other
use of restricted, committed, or assigned fund
balances; District Improvement Funds; donations
restricted to specific purposes; federal and state
grants, PPTRA revenues; other revenue and program
income; revenue recovery funds; Title IV-E funds;
cash proffers; all tax revenues received for special
assessment districts and interest earnings thereon;
Fire and Emergency Medical Services apparatus
funding; Economic Development incentive funds;
actual transient occupancy tax revenues received and
budgeted expenditures in connection with the
Richmond Convention Center; and refunds for off-site
and oversized water and wastewater facilities. Any
funds budgeted in a given fiscal year that are
specifically budgeted to add to an assignment of
fund balance shall be automatically authorized to be
assigned during the year end audit process.
Revenues received from health gain-sharing proceeds
will become an automatic assignment during the year
end audit process. All excess revenues and results
of expenses in the telecommunications program is
authorized to become an automatic assignment for
future telephone system upgrades.
Sec. 6 Appropriations designated for capital projects will
not lapse at the end of the f fiscal year . The County
Administrator may approve transfers between funds to
enable the capital projects to be accounted for
correctly. Upon completion of a capital project,
staff is authorized to close out the project and
transfer any remaining balances to the original
funding source. The County Administrator may approve
construction contract change orders up to an
increase of $49,999 and approve all change orders
for reductions to contracts. The Board of
Supervisors must approve all change orders of
$50,000 or more or when the aggregate of all changes
to a contract exceeds l00 of the original contract
amount or 20o if the original contract is for less
than $500,000.
Sec. 7 The County Administrator is authorized to approve
transfers among Utilities funds and capital projects
as long as funding sources are consistent and total
net appropriation is not increased. Should the
actual contract price for a project be less than the
appropriation, the County Administrator may approve
the transfer of excess funds back to the original
funding source upon completion of the project.
Sec. 8 Upon completion of a grant program, the County
Administrator is authorized to close the grant and
transfer balances back to the funding source. The
County Administrator is authorized to reprogram
Community Development Block Grant funds by closing
program cost centers and transferring funding to
11-199
newly approved programs based on adoption by the
Board of Supervisors.
Sec. 9 The County Administrator may reduce revenue and
expenditure appropriations related to programs,
functions, or departments funded all or in part by
the Commonwealth of Virginia and/or the federal
government to the level approved by the responsible
state or federal agency.
Sec. 10 The Director of Accounting is authorized to make
transfers to various funds for which there are
transfers budgeted. The Director shall transfer
funds only as needed up to amounts budgeted, or in
accordance with any existing bond resolutions that
specify the manner in which transfers are to be
made.
Sec. 11 The Treasurer may advance monies to and from the
various funds of the county to allow maximum cash
flow efficiency. The advances must not violate
county bond covenants or other legal restrictions
that would prohibit such an advance. The Treasurer
may also advance cash in support of employee benefit
accounts.
Sec. 12 The County Administrator is authorized to make
expenditures from Trust & Agency Funds for the
specified reasons for which the funds were
established. In no case shall the expenditure
exceed the available balance in the fund.
Sec. 13 The County Administrator is authorized to transfer
among appropriation categories and/or appropriate
funds and assignments of fund balance in excess of
$50,000 for supplemental retirement, Workers'
Compensation, healthcare for retirees and other
compensation-related costs, as well as for transfers
to departments to cover energy/fuel costs.
Sec. 14 The County Administrator may appropriate revenues
and increase expenditures in excess of $50,000 for
funds received by the county from asset forfeitures
for expenditures related to drug enforcement or
other allowable expenditures. The balance of these
funds shall not lapse but be carried forward into
the next fiscal year.
Sec. 15 The County Administrator may increase the general
fund appropriation in the School Operating Fund
contingent upon availability of funds and other
circumstances, based on the following schedule:
a) Increase general fund transfer/appropriation on
December 15 by $3,000,000.
b) Increase general fund transfer/appropriation on
February 15 by $3,000,000.
c) Increase general fund transfer/appropriation on
May 5 by $3,000,000.
J
J
11-200
Sec. 16 The County Administrator is authorized to reallocate
funding sources for capital projects, arbitrage
rebates/penalties, and debt service payments and to
appropriate bond interest earnings to minimize
arbitrage rebates/penalties, including the
appropriation of transfers among funds to accomplish
such reallocations. Budgets for specific capital
projects will not be increased beyond the level
authorized by Sections 3 and 4.
Sec. 17 Salaries for Planning Commissioners will be
increased equivalent to the merit increase county
employees are eligible for. The effective date for
pay increases, including the Planning Commission and
the Board of Supervisors, may cross fiscal years.
Sec. 18 The County Administrator is authorized to approve
transfers among funds and capital projects as long
as total net appropriation is not increased.
Sec. 19 The Utilities Department rate stabilization
assignment shall be maintained as per guidelines
outlined below:
a) The minimum annual contribution to the
assignment will be 50% of the previous year's
depreciation on fixed assets.
b) The annual contribution to the assignment will
continue until 1000 of accumulated depreciation on
the fixed assets is funded. If at the beginning of
a fiscal year a reserve balance exceeds 1000 of
accumulated depreciation, a reduction in the annual
contribution may be considered.
c) Funds cannot be used from the rate stabilization
assignment if the balance falls below 25% of that
utility's fixed asset accumulated depreciation,
other than for Utility internal borrowing purposes.
d) The declaration of a financial emergency by the
Director of Utilities and a corresponding four-
fifths vote by the Board of Supervisors at a
publicly advertised meeting declaring the existence
of such an emergency is required to suspend Sec.
19a, Sec. 19b, and Sec. 19c.
Sec. 20 Upon adoption of this resolution, the School Board
and/or the School Superintendent may make
expenditure and revenue changes within the school
operating funds as follows:
a) Transfers of $50, 000 or less are subject to the
approval of the Superintendent.
b) Transfers of $50,001 to $499,999 require the
approval of the Superintendent and the School Board.
c) Transfers of $500,000 or more require the
approval of the Superintendent, the School Board,
and the Board of Supervisors.
The School Board and/or the School Superintendent
i1-201
shall prepare a budget status report reflecting
changes to the approved school budget between
appropriation categories, as amended, and the report
shall be presented to the County Administrator
quarterly.
Sec. 21 In accordance with the requirements set forth in
Section 58.1-3524(C)(2) and Section 58.1-3912 (E) of
the Code of Virginia, as amended by Chapter 1 of the
Acts of Assembly (2004 Special Session 1) and as set
forth in Item 503.E (Personal Property Tax Relief
Program) of Chapter 951 of the 2005 Acts of
Assembly, any qualifying vehicle situated within the
County commencing January 1, 2006, shall receive
personal property tax relief in the following
manner:
a) Personal use vehicles valued at $1,000 or less
will be eligible for 100°s tax relief;
b) Personal use vehicles valued at $1,001 to
$20,000 will be eligible for 65% tax relief;
c) Personal use vehicles valued at $20,001 or more
shall receive 65% tax relief on the first $20,000 of
value;
d) All other vehicles which do not meet the
definition of "qualifying" (business use vehicles,
farm use vehicles, motor homes, etc.) will not be
eligible for any form of tax relief under this
program.
Pursuant to authority conferred in Item 503.D of the
2005 State Appropriations Act, the County Treasurer
shall issue a supplemental personal property tax
bill in the amount of 100 percent of tax due without
regard to any former entitlement to state PPTRA
relief, plus applicable penalties and interest, to
any taxpayer whose taxes with respect to a
qualifying vehicle for tax year 2005 or any prior
tax year remain unpaid on September 1, 2006, or such
date as state funds for reimbursement of the state
share of such bill have become unavailable,
whichever occurs first.
f) Penalty and interest with respect to bills
issued pursuant to this section shall be computed on
the entire amount of tax owed. Interest shall be
computed at the rate provided in Section 9-51 of the
county code from the original due date of the tax.
Sec. 22 The County Administrator is authorized to reduce a
department's current year budget appropriation by a
dollar amount equal to the prior year's overspending
inclusive of encumbrances carried forward.
Ayes: Gecker, Jaeckle, warren, Holland and Elswick.
Nays: None.
Ms. Jaeckle congratulated Mr. Matt Harris, Senior Budget and
Management Analyst, on the arrival of his newborn son.
J
J
J
11-202
8.B. CONSENT ITEMS
8.B.1. ADOPTION OF RESOLUTIONS
8.B.l.a. RECOGNIZING THE LATE THOMAS K. MCLAUGHLIN, JR. FOR
HIS SERVICE TO HENRICUS HISTORICAL PARK AND
CHESTERFIELD COUNTY AS THE RECONSTRUCTED 1611 CI'rIE
OF HENRICUS HONORARY TOWN ARCHITECT
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, The Henricus Foundation and Parks and
Recreation have recommended recognition of the significant
contributions made by the late Mr. Thomas Kesler McLaughlin,
Jr. as the honorary town architect of the historic 1611 Citie
of Henricus; and
WHEREAS, Mr. McLaughlin designed the four major
historically significant re-created buildings that comprise
the 1611 Citie of Henricus including Mt. Malady, The Phoenix
Ordinary, Rocke Hall and the colonial Anglican church soon to
be built; and
WHEREAS, Mr. McLaughlin dedicated himself to researching
the early colonial architectural history of Virginia on
behalf of the 1611 Citie of Henricus, Chesterfield County and
Henrico County to ensure historical accuracy; and
WHEREAS, because of the Mr. McLaughlin's research,
architectural designs and construction guidance, the 1611
Citie of Henricus now stands as a significant cultural and
educational site in Chesterfield and Henrico Counties and the
Commonwealth of Virginia; and
WHEREAS, Mr. McLaughlin's contributions to the 1611
Citie of Henricus and Chesterfield County enable Henricus
Historical Park to educate nearly 20,000 area school children
through SOL-aligned educational programs and thousands more
adults each year about life in 17th Century Virginia.
NOW, THEREFORE, BE IT
County Board of Supervisors
contributions of the late Mr
and expresses appreciation,
Chesterfield County, for his
preservation, reconstruction
early colonial history.
RESOLVED that the Chesterfield
recognizes the life, work and
. Thomas Kesler McLaughlin, Jr.
on behalf of the citizens of
invaluable contributions to the
and dissemination of Virginia's
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
11-203
8.B.l.b. RECOGNIZING APRIL 8-14, 2012, AS "NATIONAL PUBLIC
SAFETY TELECOMMUNICATIONS WEEK" IN CHESTERFIELD
COUNTY
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the Chesterfield County Emergency
Communications Center became its own department in 1992 with
the expectation it would provide call taking and dispatch
services to other public safety agencies within Chesterfield
County; and
WHEREAS, emergency communications officers daily serve
the public in countless ways without regard for recognition
received for services rendered; and
WHEREAS, emergency communications officers are more than
a calm and reassuring voice, but are knowledgeable and highly
trained individuals who work closely with other police, fire,
medical, animal control and sheriff personnel in the
management of vital government communications and other
services that affect the health and safety of our citizens;
and
WHEREAS, the work of these "first responders" is
invaluable in emergency situations, and our citizens' health,
safety, and well-being are often dependent on the commitment
and devotion of emergency communications officers and their
ability to render potentially lifesaving pre-arrival
instructions; and
WHEREAS, emergency communications officers of the
Chesterfield Emergency Communications Center work with all
public safety partners, both internal and regional, to
enhance the response of key personnel to incidents of
personal and natural disasters; and
WHEREAS, their leadership and participation in training
and other activities increase not only their knowledge, but
the public knowledge of the enhanced emergency system housed
within Chesterfield County; and
WHEREAS, each emergency communications officer serves as
a vital link between public safety and other public safety
organizations; and
WHEREAS, each emergency communications officer has
exhibited compassion, understanding and professionalism in
the performance of their duties .during the past year.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the week of April 8-
14, 2012, as "National Public Safety Telecommunications Week"
in Chesterfield County, in honor of the men and women whose
diligence, compassion and professionalism keep our county and
citizens safe.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
J
J
J
11-204
8.B.l.c. RECOGNIZING MR. KENNETH W. YOUNG, EMERGENCY
COMMUNICATIONS CENTER, UPON HIS RETIREMENT
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Mr. Kenneth W. Young began his public service
with Chesterfield County as a Dispatcher in December 1988 in
the Emergency Communications Center, and faithfully served
the county for 23 years until April 1, 2012; and
WHEREAS, Mr. Young was able to adapt to, the ever-
changing environment and growth within Chesterfield County
and the Emergency Communications Center and participated in
upgrades of the enhanced 9-1-1 system, county's radio system,
and Computer-Aided Dispatch System throughout his career; and
WHEREAS, Mr. Young has .served in a multitude of
positions during his career to include Dispatcher, Cross-
trained Dispatcher, Instructor, Assistant Supervisor, and
Supervisor; and
WHEREAS, Mr. Young was presented a Lifesave Award for
the successful application of pre-arrival instructions that
resulted in the saving of a life; and
WHEREAS, Mr. Young was named the Emergency
Communications Officer of the Year for 1990; and
WHEREAS, Mr. Young has significantly impacted continual
training of Emergency Communications Center employees, and
these contributions have afforded the center the ability to
maintain and build its future communications officers; and
WHEREAS, Mr. Young displayed a helpful, courteous, and
caring attitude while working with internal and external
customers; and
WHEREAS, Mr. Young has provided a high level of
commitment to his work performance as a thorough and
conscientious employee; and
WHEREAS, Mr. Young has provided the Emergency
Communications Center and Chesterfield County with many years
of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of
Supervisors will miss Mr. Young's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mr. Kenneth W. Young
and extends on behalf of its members and the citizens of
Chesterfield County, appreciation for his service to the
county, congratulations upon his retirement, and best wishes
for a long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Mr. Young, and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
11-205
8.B.l.d. SUPPORTING LEGISLATION TO EXPAND THE PETERSBURG
NATIONAL BATTLEFIELD PARK BOUNDARY
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Senators James Webb and Mark Warner have
introduced 5.713, the Petersburg National Battlefield
Boundary Modification Act, into the Senate; and
WHEREAS, Representative Randy Forbes has introduced
H.R.1296, the Petersburg National Battlefield Boundary
Modification Act, into the House of Representatives; and
WHEREAS, both bills would modify the boundary of
Petersburg National Battlefield to include 7,238 acres of
core battlefield lands significant to the Siege and Defense
of Petersburg; all land purchased from willing sellers; and
WHEREAS, Federal troops landed in Bermuda Hundred and
established a base of operations in May of 1864; and
WHEREAS, the first attacks on the defenses of Petersburg
in June of 1864 were carried out by Federal troops crossing
over the Appomattox River from the Bermuda Hundred Peninsula
of Chesterfield County; and
WHEREAS, the expansion of the Petersburg National
Battlefield will ultimately lead to more tourist visitation
in the central Virginia area and will help boost tourism to
sites associated with the Civil War in Chesterfield County;
and
WHEREAS, Jun
beginning of the
expected to be a
important battles
the history of the
e 2014 will be the 150th Anniversary of the
Siege and Defense of Petersburg and is
major tourism event for one of the most
of the Civil War and a significant event in
Petersburg Campaign; and
WHEREAS, the Chesterfield County Board of Supervisors
has a vested interest in the improvement, expansion and
proper management and maintenance of the Petersburg National
Battlefield, a valuable asset to the Tri-Cities which in
2010, brought more than 175,000 visitors and $8 million to
the local economy; and
WHEREAS, the Chesterfield County Board of Supervisors is
desirous of encouraging the passage of 5.713 and H.R.1296,
the Petersburg National Battlefield Boundary Modification
Acts.
NOW, THEREFORE, BE IT RESOLVED by Chesterfield County
that the Board of Supervisors encourages the passage of 5.713
and H.R.1296, and directs the Clerk of Council to send
attested copies of this resolution to the Secretary of the
Interior, to Senators James Webb and Mark Warner, to
Congressman J. Randy Forbes, and to Superintendent, Lewis
Rogers, Petersburg National Battlefield.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
J
J
J
11-206
8.B.l.f. RESOLUTION RECOGNIZING THE SIXTIETH ANNIVERSARY OF
RICHMOND CHRISTIAN SCHOOL
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Chesterfield County, Virginia, is a FIRST
CHOICE community and a recognized leader among local
governments in America; and
WHEREAS, Chesterfield County has been selected five
consecutive times by The America's Promise Alliance as "One
of .the 100 Best Communities in America for Young People"; and
WHEREAS, providing the finest educational opportunities
for our young people is one of Chesterfield County's
recognized strengths as a community; and
WHEREAS, in this regard, Chesterfield County has a
strong reputation for the quality of its public-school
system; and
.WHEREAS, Chesterfield County also recognizes the
important contributions of its fine private schools,
including Richmond Christian School, located on Belmont Road
in Chesterfield, Virginia; and
WHEREAS, Richmond Christian School is a private, co-
educational, college preparatory, Christian day school for
students from kindergarten through grade 12; and
WHEREAS, Richmond Christian School is situated on 33
acres, and currently serves approximately 300 students
representing more than 230 families who attend approximately
120 different churches; and
WHEREAS, Richmond Christian School is committed to
providing excellence in academic instruction at all grade
levels, and to preparing students for a successful and
fulfilling life and the successful attainment of advanced
degrees for those who seek them; and
WHEREAS, Chesterfield County families are fortunate to
have Richmond Christian School as one of the choices for
their children's education; and
WHEREAS, Richmond Christian School is celebrating its
60th anniversary this year; and
WHEREAS, this Board of Supervisors values the
contributions of Richmond Christian School to the young
people of Chesterfield County and their families.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
Board of Supervisors, on behalf of all Chesterfield County
residents, extends congratulations to Richmond Christian
School on the occasion of its 60th anniversary, and extends
best wishes for continued success.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
i1-207
8.B.2. AWARD OF REQUIREMENTS CONTRACTS FOR PROFESSIONAL
ENGINEERING SERVICES
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
authorized the County Administrator to execute annual
requirements contracts with EEE Consulting, Inc., Faulkner &
Flynn, Inc., Golder Associates Inc. and Schnabel Engineering
to provide professional environmental engineering services
for Chesterfield County.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
8.B.3. SET DATE FOR PUBLIC HEARINGS
8.B.3.a. TO CONSIDER PROPOSED ADJUSTMENTS TO PLANNING
DEPARTMENT FEES
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
set April 25, 2012, as the date for a public hearing to
consider proposed adjustments to Planning Department fees.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
8.B.3.b. TO CONSIDER MODIFICATION OF THE EXISTING "NO
THROUGH TRUCK TRAFFIC RESTRICTION" ON COURTHOUSE
ROAD FROM HULL STREET TO IRON BRIDGE ROAD
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
set April 25, 2012, as the date for a public hearing to
consider a request that the Virginia Department of
Transportation modify the existing "No Through Truck Traffic
Restriction" on Courthouse Road to apply only to the two-lane
section of Courthouse Road between the Route 288 interchange
and Iron Bridge Road (Route 10).
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
8.B.4. STATE ROAD ACCEPTANCE
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on plats
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
J
J
J
11-208
AND, BE IT FURTHER RESOLVED, that this Board guarantees a
clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and. drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Collington Section 10
Type Change to the Secondary System of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code. of Virginia Statute: X33.1-229
Street Name and/or Route Number
• Pembrooke Dock Place, State Route Number 7611
From: Pembrooke Dock Lane, (Route 6005)
To: Cul-de-sac, a distance of: 0.13 miles.
Recordation Reference: PB 176, Pg 9
Right of Way width (feet) = 40
• Pembrooke Dock Lane, State Route Number 6005
From: 0.02 miles northwest of Pembrooke Dock Lane, Route
6005)
To: 0.03 miles northwest to Pembrooke Dock Place, (Route
7611), a distance of: 0.03 miles. Recordation Reference: PB
176, Pg 9
Right of Way width (feet) = 44
• Pembrooke Dock Lane, State Route Number 6005
From: 0.03 miles northwest of Pembrooke Dock Place, (Route
7611)
To: 0.03 miles northwest to Collington Drive, (Route 5989),
a distance of: 0.03 miles.
Recordation Reference: PB 176, Pg 9
Right of Way width (feet) = 44
• Pembrooke Dock Court, State Route Number 7612
From: Pembrooke Dock Lane, (Route 6005)
To: Cul-de-sac, a distance of: 0.09 miles.
Recordation Reference: PB 176, Pg 9
Right of Way width (feet) = 40
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
8.B.5. REQUESTS FOR MUSIC/ENTERTAINMENT FESTIVAL PERMITS
8.B.S.a. FROM THE CHESTERFIELD COUNTY FAIR ASSOCIATION
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
granted a music/entertainment festival permit to the
Chesterfield County Fair Association for the annual
Chesterfield County Fair, subject to compliance with staff
recommendations
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
11-209
8.B.5.b. FOR REITHOFFER SHOWS, INCORPORATED TO CONDUCT A
CARNIVAL AT THE JEFFERSON DAVIS FLEA MARKET
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
granted the request of Reithoffer Shows, Inc., for a
music/entertainment festival permit, for a carnival at the
Jefferson Davis Flea Market on May 1 through May 6, 2012,
subject to compliance with staff recommendations.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
8.B.6. REQUESTS FOR PERMISSION
8.B.6.a. FROM JAMES T. YANDLE AND JANET M. YANDLE FOR A
FENCE TO ENCROACH WITHIN A SIXTEEN-FOOT DRAINAGE
AND ACCESS EASEMENT ACROSS LOT 33, BERMUDA ORCHARD,
SECTION TWO
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
granted James T. Yandle and Janet M. Yandle permission for a
fence to encroach within a 16' drainage and access easement
across Lot 33, Bermuda Orchard, Section Two, subject to the
execution of a license agreement. (It is noted a copy of the
plat is filed with the papers of this Board.)
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
8.B.6.b. FROM JUDY EVERSON AND NATHAN J. EVERSON, SR. FOR A
SHED ON A CONCRETE SLAB TO ENCROACH WITHIN AN
EIGHT-FOOT EASEMENT ACROSS LOT 16, ARBOR MEADOWS,
SECTION TWO
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
granted Judy Everson and Nathan J. Everson, Sr. permission
for a shed on a concrete slab to encroach within an 8'
easement across Lot 16, Arbor Meadows, Section Two, subject
to the execution of a license agreement. (It is noted a copy
of the plat is filed with the papers of this Board.)
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
8.B.6.c. FROM VERNON E. LAPRADE, JR. AND BARBARA S. LAPRADE
TO INSTALL PRIVATE WATER SERVICES WITHIN PRIVATE
EASEMENTS TO SERVE PROPERTIES ON IRON BRIDGE ROAD
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
granted Vernon E. LaPrade, Jr. and Barbara S. LaPrade
permission to install private water services within private
easements, and authorized the County Administrator to execute
the water connection agreements. (It is noted a copy of the
plat is filed with the papers of this Board.)
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
J
J
J
11-210
8.B.7. REQUESTS TO QUITCLAIM
8.B.7.a. WATER, SEWER AND DRAINAGE EASEMENTS ACROSS THE
PROPERTY OF KROGER LIMITED PARTNERSHIP I
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate
water, sewer and drainage easements across the property of
Kroger Limited Partnership I. (It is noted a copy of the plat
is filed with the papers of this Board.)
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
8.B.7.b. A PORTION OF A SIXTEEN-FOOT WATER EASEMENT AND A
SIXTEEN-FOOT AND VARIABLE WIDTH DRAINAGE EASEMENT
(PUBLIC) ACROSS THE PROPERTY OF STONEBRIDGE REALTY
HOLDINGS LLC
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
portion of a 16' water easement and a 16' and variable width
drainage easement (Public) across the property of Stonebridge
Realty Holdings LLC. (It is noted a copy of the plat is filed
with the papers of this Board.)
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
8.B.8. REQUEST TO AMEND A LICENSE FOR CONCRETE DRIVEWAYS AND
SIDEWALKS ENCROACHING WITHIN A SIXTEEN-FOOT WATER
EASEMENT ACROSS THE PROPERTY OF RIVERMONT
CONDOMINIUMS, INCORPORATED
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
approved an amended license agreement with Rivermont
Condominiums, Inc. for concrete driveways and sidewalks
encroaching within a 16' water easement. (It is noted a copy
of the plat is filed with the papers of this Board.)
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
8.B.9. APPROVAL OF SPRING RUN ROAD (TRIPLE CROWN DRIVE TO
ROYAL BIRKDALE BOULEVARD) RECONSTRUCTION PROJECT
DESIGN
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
approved the design of the Spring Run Road (Triple Crown
Drive to Royal Birkdale Boulevard) Reconstruction Project.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
i1-211
8.B.10. TRANSFER OF ADDITIONAL FUNDS AND AWARD THE
CONSTRUCTION CONTRACT FOR THE CHALKLEY ROAD CURVE
REALIGNMENT PROJECT NORTH OF ECOFF AVENUE
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
transferred an additional $261,400 from road cash proffers
(traffic shed 13) and awarded the construction contract for
the Chalkley Road Curve Realignment Project North of Ecoff
Avenue.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
9. REPORTS
9.A. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR
FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS AND
LEASE PURCHASES
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
accepted the following report: a Report on Status of General
Fund Balance, Reserve for Future Capital Projects, District
Improvement Funds and Lease Purchases.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
10. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at .this time.
11. CLOSED SESSION PURSUANT TO SECTION 2.2=3711(A)(1), CODE
OF VIRGINIA, 1950, AS AMENDED, FOR DISCUSSION AND
CONSIDERATION OF THE SALARY, COMPENSATION AND
PERFORMANCE OF A SPECIFIC COUNTY EMPLOYEE
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
went into closed session pursuant to Section 2.2-3711(A)(1),
Code of Virginia, 1950, as amended, for discussion and
consideration of the salary, compensation and performance of
a specific county employee.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
Reconvening:
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors has this day adjourned
into Closed Session in accordance with a formal vote of the
Board and in accordance with the provisions of the Virginia
Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act
effective July 1, 1989 provides for certification that such
Closed Session was conducted in conformity with law.
J
J
J
11-212
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors
does hereby certify that to the best of each member's
knowledge, i) only public business matters lawfully exempted
from open meeting requirements under the Freedom of
Information Act were discussed in Closed Session to which
this certification applies, and ii) only such business
matters were identified in the Motion by which the Closed
Session was convened were heard, discussed, or considered by
the Board. No member dissents from this certification.
Mr. Holland: Aye.
Mr. Elswick: Aye.
Mr. Warren: Aye.
Ms. Jaeckle: Aye.
Mr. Gecker: Aye.
12. DINNER
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
recessed to Room 502 for dinner.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
Reconvening:
13. INVOCATION
Mr. Allan Carmody, Director of Budget and Management, gave
the invocation.
14. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF
AMERICA
Major Robert Clay, United States Army Reserves (retired), led
the Pledge of Allegiance.
15. RESOLUTIONS
There were no Resolutions at this time.
16. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
17. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE
FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE
THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO
OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT
THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION
WILL BE HEARD AT SECTION 19
11-213
05SN0239
In Clover Hill Magisterial District, The Cheatham Family
Limited Partnership requests rezoning and amendment of zoning
district map from Agricultural (A) to Community Business (C-
3) with Conditional Use to permit multifamily and townhouse
uses plus Conditional Use Planned Development to permit
exceptions to Ordinance requirements on 63.5 acres fronting
approximately 550 feet on the north line of Hull Street Road,
also fronting approximately 2,400 feet on the west line of
Route 288 and located in the northwest quadrant of the
intersection of these roads. Density will be controlled by
zoning conditions or Ordinance standards. The Comprehensive
Plan suggests the property is appropriate for regional mixed
use uses. Tax IDs 733-680-Part of 9439; 734-678-2276; and
734-681-0526 and 3904.
Mr. Turner stated Mr. Warren is requesting that Case 05SN0239
be remanded to the Planning Commission for further review. He
then stated there are a number of cases that have been
remanded to the Planning Commission that have not been
advertised for public hearings contingent on the adoption of
the Comprehensive Plan. He stated it is staff's ,intent once
the Comprehensive Plan is adopted to send written notice to
all applicants by which they need to bring their cases
forward for public hearing.
Mr. Andy Scherzer, representing the applicant, stated the
remand will allow additional conversations with those in the
neighborhood and continue efforts to present the case in a
positive manner. He further stated he concurs with the remand
request.
Mr. Gecker called for public comment.
Mr. Warren stated there are a number of individuals that have
voiced concerns relative to the direction of the case. He
reiterated Mr. Turner's comments.
Mr. Warren then made a motion, seconded by Mr. Elswick, for
the Board to remand Case 05SN0239 to the Planning Commission.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
12Rw0142
In Bermuda Magisterial District, Wilton Family Investments,
LLC requests an exception to Section 19-232 of the Chesapeake
Bay Preservation Act requirements of the Zoning Ordinance to
permit encroachment into the Resource Protection Area (RPA)
buffer along the tributary of Great Branch Creek as a result
of grading and construction related to buildings, road
network, parking and associated appurtenances. The property
is located at 5011 Ecoff Avenue, which is within the Proctors
Creek drainage basin. Tax ID 784-654-3844.
Mr. Turner stated Ms. Jaeckle has requested a 30-day
deferral.
Mr. Brennen Keene, representing the applicant, concurred with
the deferral request. He stated the property was rezoned to
residential townhouse designation in 2005, with 279 dwelling
J
J
J
11-214
units. He further stated the original tentative was approved
for construction prior to the adoption of the 2007 CBPA/RPA
requirements; therefore, the original plan was approved with
a much smaller RPA and with no impacts to the RPA. He stated
even without the proposed changes to the tentative plan, by
the adoption of the current RPA regulations, the RPA
increased on the subject property and the impacts to the RPA
while still building essentially the same subdivision plan, a
further reduction of impacts to the RPA would require changes
to the site layout that would significantly alter the layout
and reduce the scope of the project beyond what would be
necessary to construct a viable project. He further stated by
the approval of the proposed RPA encroachment area on the
revised tentative, the applicant is setting a construction
area on a tentative plan that will limit the flexibility of
the .construction plans should an unforeseen issue arise
during the design phase. He further stated a further
reduction. in the RPA encroachment could make the approved
plan unbuildable.
Mr. Gecker called for public comment related to the deferral.
Ms. Diana Parker, a Bermuda District resident, requested a
longer deferral period. She expressed concerns relative to
the applicant's permit, which expired in 2010.
Ms. Judy Stoneman, a Bermuda District resident, stated this
particular project will not benefit the community. She
requested a deferral of the case.
There being no one else to speak to the deferral, the public
hearing was closed.
Ms. Jaeckle stated the deferral can always be extended for
another thirty days if the community is not satisfied. She
noted there are plans for a community meeting.
Ms. Jaeckle then made a motion, seconded by Mr. Holland, for
the Board to defer Case 12RW0142 until April 25, 2012.
Ayes: .Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
lOSN0274
(Amended) In Bermuda Magisterial District, The Chester
Company LLC requests conditional use and amendment of zoning
district map to permit a computer-controlled, variable
message, electronic sign in Agricultural (A) and Community
Business (C-3) Districts on 9.3 acres fronting 715 feet on
the east line of Iron Bridge Road, 830 feet north of Landfill
Drive. Density will be controlled by zoning conditions or
Ordinance standards. The Comprehensive Plan suggests the
property is appropriate for community mixed use. Tax IDs 774-
657-1196, 2272 and 4874; 774-658-0616; and 775-657-Part of
1181.
Mr. Turner presented a summary of Case lOSN0274 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered condition.
Mr. Bob Schrum accepted the recommendation.
11-215
Mr. Gecker called for public comment.
There being no one to speak to the request, the public
hearing was closed.
Ms. Jaeckle made a motion, seconded by Mr. Holland, for the
Board to approve Case lOSN0274 and accept the following
proffered condition:
In addition to Ordinance requirements, any computer-
controlled, variable message, electronic sign shall conform to
the following standards:
a. Copy shall be limited to a maximum of three (3) lines and
shall not move, but may fade;
b. The message or display shall be programmed to change no
more than once every thirty (30) seconds;
c. Sequential messaging shall be prohibited;
d. Flashing and traveling messages shall be prohibited;
e. Bijou lighting and animations effects shall be
prohibited;
f. The electronic message center shall be incorporated into
an architecturally designed sign structure that is
compatible and complimentary to the building or project
it serves; and
g. Brightness shall be limited so as not to exceed 0.3 foot
candles above ambient light as measured using a foot
candle meter at a distance of seventy-seven (77) feet. In
addition, the electronic message center shall have a
photocell that automatically adjusts the brightness
according to ambient light conditions. (P)
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
12SN0143
In Dale Magisterial District, St. Luke's United Methodist
Church requests conditional use approval and amendment of
zoning district map to permit a child care center in a
Residential (R-15) District on 5.6 acres located in the
southeast quadrant of Fordham and Paulhill Roads. Density
will be controlled by zoning conditions or Ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for residential use of 4 dwellings per acre or
less. Tax IDs 754-686-2868 and 754-687-1301 and 2709.
Mr. Turner presented a summary of Case 12SN0143 and stated
both the Planning Commission and staff recommended approval
subject to the conditions and acceptance of the proffered
condition.
Mr. Ray Jenkins accepted the conditions.
Mr. Gecker called for public comment.
There being no one to speak to the request, the public
hearing was closed.
J
J
J
11-216
Mr. Holland made a motion, seconded by Mr. Elswick, for the
Board to approve Case 12SN0143, subject to the following
conditions:
1. The child care center shall only be permitted in
conjunction with the church use. (P)
2. Except where the requirements of the underlying
Residential (R-15) zoning district are more restrictive,
any new development for the child care use shall conform
to the requirements of the Zoning Ordinance for
commercial uses in Emerging Growth Areas, excluding.
setback and buffer requirements as outlined in
Conditions 3 and 4. (P)
3. Any expansion of the existing playground, as shown on
Exhibit A, or any new playground areas shall be setback
forty (40) feet from all property lines. Within this
setback, existing vegetation shall be supplemented,
where necessary, with landscaping or other devices
designed to achieve the buffering standards contained in
Section 19-522 (a)(1) of the Zoning Ordinance for
buffers less than fifty (50) feet in width. (P)
And, further, the Board accepted the following proffered
condition:
Landscaping Within Existing Playground Setback:
A. Within the setback for the existing playground adjacent
to Tax IDs 754-686-6174 and 754-687-4407, as shown on
Exhibit A, existing vegetation shall be supplemented to
achieve a landscaped buffer which shall include a
minimum of the f of lowing
1. Eleven (11) evergreen trees, which shall be
comprised of two (2) different species, having a
minimum height of six (6) feet at the time of
planting; and
2. Six (6) crape myrtle trees having a minimum height
of six (6) feet at the time of planting
interspersed and spaced randomly throughout the
setback to provide a mix of vegetation visible from
adjacent properties to the east.
B. Within ninety (90) days of the approval of this request,
the applicant shall submit a landscaping plan depicting
the required landscaping for review and approval by the
Planning Department. Such landscaping shall be installed
within twelve (12) months of such plan approval.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
11-217
12SN0152
In Bermuda Magisterial District, Sustainability Park, LLC
requests conditional use approval and amendment of zoning
district map to permit a private boat launch and associated
facilities in a Heavy Industrial (I-3) District on 15 acres
of a 142.7 acre tract known as 13101 North Enon Church Road.
Density will be controlled by zoning conditions or Ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for industrial use. Tax ID 828-654-Part of 9497.
Mr. Turner presented a summary of Case 12SN0152 and stated
both the Planning Commission and staff recommended approval.
Mr. Roger Habeck accepted the recommendation.
Mr. Gecker called for public comment.
There being no one to speak to the request, the public
hearing was closed.
Ms. Jaeckle made a motion, seconded by Mr. Holland, for the
Board to approve Case 12SN0152.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
12SN0165
In Matoaca Magisterial District, John C. Bello requests
conditional use approval and amendment of zoning district map
to permit a two-family dwelling in a Residential (R-9)
District on .3 acre known as 15348 Carlton Forest Court.
Density will be controlled by zoning conditions or Ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for residential use of 2.0 units/acre or less.
Tax ID 715-668-8495.
Mr. Turner presented a summary of Case 12SN0165 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Mr. John Bello accepted the recommendation.
Mr. Gecker called for public comment.
There being no one to speak to the request, the public
hearing was closed.
Mr. Elswick made a motion, seconded by Mr. Warren, for the
Board to approve Case 12SN0165 and accept the following
preferred conditions:
1. Occupancy of the second dwelling unit shall be limited
to: the occupants of the principal dwelling unit,
individuals related to them by blood, marriage, adoption
or guardianship, foster children, guests and any
domestic servants. (P)
2. For the purpose of providing record notice, within
thirty (30) days of approval of this request, a deed
restriction shall be recorded setting forth the
limitation in Condition 1. The deed book and page number
J
J
J
11-218
of such restriction and a copy of the restriction as
recorded shall be submitted to the Planning Department.
(P)
3. This conditional use shall be granted to and for John C.
Bello or his immediate family only and shall not be
transferable nor run with the land. (P)
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
12SN0167
In Midlothian Magisterial District, Chesterfield County Board
of Supervisors proposes amendment of conditional use planned
development (Case 83SN0142) and amendment of zoning district
map to permit a consumer finance establishment in a Community
Business (C-3) District on .6 acre known as 13102 Midlothian
Turnpike. Density will be controlled by zoning conditions or
Ordinance standards. The Comprehensive Plan suggests the
property is appropriate for village shopping district use.
Tax ID 732-707-1993.
Mr. Turner presented a summary of Case 12SN0167 and stated
both the Planning Commission and staff recommended approval
subject to the condition.
Mr. Gecker called for public comment.
There being no one to speak to the request, the public
hearing was closed.
Mr. Gecker made a motion, seconded by Ms. Jaeckle, for the
Board to approve Case 12SN0167, subject to the following
condition:
Amend Condition 5 of Case 83S142 to add the following:
(j) A consumer finance establishment shall be permitted,
provided that no more than one (1) consumer finance
establishment is" located on the subject property,
subject to the following restrictions:
i. This establishment shall not offer auto title lending
or payday lending.
ii. Signs for this use shall conform to the approved
sign package for the development/shopping center.
In addition, neon window signs shall not be
permitted. (P)
(NOTE: The approval of this conditional use shall not permit
check cashing or a pawnbroker use on the subject property,
which are enumerated as conditional uses in Section 19-175 of
the Zoning Ordinance.)
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
11-219
12SN0168
In Bermuda Magisterial District, Chesterfield County Board of
Supervisors proposes conditional use planned development
approval and amendment of zoning district map to permit a
consumer finance establishment in Community Business (C-3)
and General Business (C-5) Districts on 30.9 acres and known
as 13654 Jefferson Davis Highway. Density will be controlled
by zoning conditions or Ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
community commercial/mixed use corridor use. Tax ID 798-653-
0495.
Mr. Turner presented a summary of Case 12SN0168 and stated
both the Planning Commission and staff recommended approval
subject to the conditions.
Mr. Gecker called for public comment.
There being no one to speak to the request, the public
hearing was closed.
Ms. Jaeckle made a motion, seconded by Mr. Holland, for the
Board to approve Case 12SN0168, subject to the following
conditions:
1. This conditional use approval shall permit the operation
of one (1) consumer finance establishment on the subject
property. (P)
2. This establishment shall not offer auto title lending or
payday lending. (P)
3. Signs for this use shall conform to the approved sign
package for the development/shopping center. In
addition, neon window signs shall not be permitted. (P)
(NOTE: The approval of this conditional use shall not permit
check cashing or a pawnbroker use on the subject property,
which are enumerated as conditional uses in Section 19-175
of the Zoning Ordinance.)
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
~~cuni~n
In Clover Hill Magisterial District, Chesterfield County
Board of Supervisors proposes conditional use approval and
amendment of zoning district map to permit a consumer finance
establishment in a General Business (C-5) District on .8 acre
known as 10805 Midlothian Turnpike. Density will be
controlled by zoning conditions or Ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
general commercial use. Tax ID 745-709-0410.
Mr. Turner presented a summary of Case 12SN0170 and stated
both the Planning Commission and staff recommended approval
subject to the conditions.
Mr. Gecker called for public comment.
J
11-220
There being no one to speak to the request, the public
hearing was closed.
Mr. Warren made a motion, seconded by Mr. Elswick, for the
Board to approve Case 12SN0170, subject to the following
conditions:
1. This conditional use approval shall permit the operation
of one (1) consumer finance establishment on the subject
property. (P)
2. This establishment shall not offer auto title lending or
payday lending. (P)
3. Neon window signs shall not be permitted. (P)
(NOTE: The approval of this conditional use shall not permit
check cashing or a pawnbroker use on the subject property,
which are enumerated as conditional uses in Section 19-175 of
the Zoning Ordinance.)
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
~ ~e*m~ ~~
In Bermuda Magisterial District, Chesterfield County Board of
Supervisors proposes conditional use approval and amendment
of zoning district map to permit a consumer finance
establishment in Community Business (C-3) and General
Business (C-5) Districts on 15 acres known as 12639 Jefferson
Davis Highway. Density will be controlled by zoning
conditions or Ordinance standards. The Comprehensive Plan
suggests the property is appropriate for commercial use. Tax
ID 799-654-3322.
Mr. Turner presented a summary of Case 12SN0171 and stated
both the Planning Commission and staff recommended approval
subject to the conditions.
Mr. Gecker called for public comment.
There being no one to speak to the request, the public
hearing was closed.
Ms. Jaeckle made a motion, seconded by Mr. Holland, for the
Board to approve Case 12SN0171, subject to the following
conditions:
1. This conditional use approval shall permit the operation
of one (1) consumer finance establishment on the subject
property. (P)
2. This establishment shall not offer auto title lending or
payday lending. (P)
3. Neon window signs shall not be permitted. (P)
(NOTE: The approval of this conditional use shall not permit
check cashing or a pawnbroker use on the subject property,
which are enumerated as conditional uses in Section 19-175 of
the Zoning Ordinance.)
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
11-221
12SN0172
In Bermuda Magisterial District, Chesterfield County Board of
Supervisors proposes amendment of zoning (Case 89SN0110) and
amendment of zoning district map relative to uses and
conditional use approval to permit a consumer finance
establishment in a General Business (C-5) District on 3.7
acres known as 11940 Iron Bridge Plaza. Density will be
controlled by zoning conditions or Ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
community mixed use. Tax ID 777-653-8814.
Mr. Turner presented a summary of Case 12SN0172 and stated
both the Planning Commission and staff recommended approval
subject to the condition.
Mr. Gecker called for public comment.
There being no one to speak to the request, the public
hearing was closed.
Ms. Jaeckle made a motion, seconded by Mr. Holland, for the
Board to approve Case 12SN0172, subject to the following
condition:
Amend Condition 3 of Case 89SN0110 to add the following:
(w) The following use shall be permitted with restrictions:
i. Consumer finance establishments, provided that no
more than one (1) consumer finance establishment is
located on the subject property, subject to the
following restrictions:
a. This establishment shall not offer auto title
lending or payday lending.
b. Signs regulations for this use shall conform
to the approved sign package for the
development/shopping center. In addition, neon
window signs shall not be permitted. (P)
(NOTE: The approval of this conditional use shall not permit
check cashing or a pawnbroker use on the subject property,
which are enumerated as conditional uses in Section 19-175 of
the Zoning Ordinance.)
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
12SN0173
In Matoaca Magisterial District, Chesterfield County Board of
Supervisors proposes amendment of conditional use planned
development (Case 88SN0056) and amendment of zoning district
map relative to uses in a Neighborhood Business (C-2)
District on 3.3 acres known as 6131 Harbourside Centre Loop.
Density will be controlled by zoning conditions or Ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for community mixed use. Tax ID 730-674-0607.
Mr. Turner presented a summary of Case 12SN0173 and stated
both the Planning Commission and staff recommended approval
subject to the condition.
J
J
J
11-222
Mr. Gecker called for public comment.
There being no one to speak to the' request, the public
hearing was closed.
Mr. Elswick made a motion, seconded by Mr. Warren, for the
Board to approve Case 12SN0173, subject to the following
condition:
Amend Condition 11 of Case 88SN0056 to add. the following:
ff. Consumer finance establishments, provided that:
(1) No more than one (1) consumer finance establishment
is located on the subject property, subject to the
following restrictions:
i. This establishment shall not offer auto title
lending or payday lending.
ii. Signs regulations for this use shall conform
to the approved sign package for the
development/shopping center. In addition, neon
window signs shall not be permitted. (P)
(NOTE: The approval of this conditional use shall not permit
check cashing or a pawnbroker use on the subject property,
which are enumerated as conditional uses in Section 19-175 of
the Zoning Ordinance.)
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
12SN0174
In Clover Hill Magisterial District, Chesterfield County
Board of Supervisors proposes amendment of conditional use
planned development (Case 85SN0157) and amendment of zoning
district map relative to uses in a Community Business (C-3)
District on 10.2 acres known as 8245 Hull Street Road.
Density will be controlled by zoning conditions or Ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for community mixed use. Tax ID 760-692-5131.
Mr. Turner presented a summary of Case 12SN0174 and stated
both the Planning Commission and staff recommended approval
subject to the condition.
Mr. Gecker called for public comment.
There being no one to speak to the request, the public
hearing was closed.
Mr. Warren made a motion, seconded by Mr. Elswick, for the
Board to approve Case 12SN0174, subject to the following
condition:
Amend Condition 1 of Case 855157 to add the following:
(a) No more than one (1) consumer finance establishment may
be located on the subject property, subject to the
following restrictions:
11-223
i. The consumer finance establishment is located
within Buildings A-E.
ii. This establishment shall not offer auto title
lending or payday lending.
iii. Signs regulations for this use shall conform to the
approved sign package for the development/shopping
center. In addition, neon window signs shall not be
permitted. (P)
(NOTE: The approval of this conditional use shall not permit
check cashing or a pawnbroker use on the subject property,
which are enumerated as conditional uses in Section 19-175 of
the Zoning Ordinance.)
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
12SN0175
In Dale Magisterial District, Chesterfield County Board of
Supervisors proposes conditional use approval and amendment
of zoning district map to permit a consumer finance
establishment in a General Business (C-5) District on 14.4
acres known as 9925 Hull Street Road. Density will be
controlled by zoning conditions or Ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
community mixed use. Tax ID 750-686-1722.
Mr. Turner presented a summary of Case 12SN0175 and stated
both the Planning Commission and staff recommended approval
subject to the conditions.
Mr. Gecker called for public comment.
There being no one to speak to the request, the public
hearing was closed.
Mr. Holland made a motion, seconded by Mr. Elswick, for the
Board to approve Case 12SN0175, subject to the following
conditions:
1. This conditional use approval shall permit the operation
of one (1) consumer finance establishment on the subject
property. (P)
2. This establishment shall not offer auto title lending or
payday lending. (P)
3. Neon window signs shall not be permitted. (P)
(NOTE: The approval of this conditional use shall not permit
check cashing or a pawnbroker use on the subject property,
which are enumerated as conditional uses in Section 19-175 of
the Zoning Ordinance.)
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
J
J
J
11-224
12SN0169
In Midlothian Magisterial District, Chesterfield County Board
of Supervisors proposes conditional use approval and
amendment of zoning district map to permit a private museum
in an Agricultural (A) District on 9.8 acres fronting 200
feet on the east line of County Line Road, 670 feet north of
Mount Hermon Road. Density will be controlled by zoning
conditions or Ordinance standards. The Comprehensive Plan
suggests the property is appropriate for residential use of
2.0 units/acre or less. Tax ID 704-700-3328.
Mr. Turner presented a summary of Case 12SN0169 and stated
both the Planning Commission and staff recommended approval
subject to the conditions.
Mr. Gecker called for public comment.
Mr. Charles Frick, President of the Old Dominion Chapter of
the National Railway Historical Society, concurred with the
conditions.
There being no one else to speak to the request, the public
hearing was closed.
Mr. Gecker made a motion, seconded by Mr. Holland, for the
Board to approve Case 12SN0169, subject to the following
conditions:
1. This conditional use approval shall be granted to and for
the Old Dominion Chapter of the National Railway
Historical Society only and shall not be transferable or
run with the land. (P)
2. This conditional use approval is to permit a private
museum only. (P)
3. Unless the underlying zoning district (Agricultural)
requirements are more restrictive, any development for a
private museum shall conform to the requirements of the
Zoning Ordinance for office uses in the Emerging Growth
Areas. (P)
4. -Any special event held in conjunction with the private
museum use shall not operate after 7:00 p.m. Only one (1)
special event may be held in a one (1) month period.
Special events shall be limited to fundraising and
educational programs for the private museum use only. (P)
5. Within ninety (90) days
Transportation Department,
of-way, measured from the
immediately adjacent to tY
free and unrestricted,
Chesterfield County. (T)
of a written request by the
forty-five (45) feet of right-
centerline of County Line Road
~e property, shall be dedicated,
to and for the benefit of
6. This conditional use shall be granted for a period not
to exceed five (5) years from the date of approval. (P)
(NOTE: All other conditions of 75A003 shall remain in effect.)
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
11-225
12SN0177
In Bermuda Magisterial District, Allen M. Twedt c/o Holiday
Signs requests conditional use approval and amendment of
zoning district map to permit a computer-controlled, variable
message, electronic sign incorporated into a freestanding
identification sign in Community Business (C-3) and General
Business (C-5) Districts on 3.6 acres of a 10.4 acre project
known as 1911 and 2001 West Hundred Road and 12810 Old Stage
Road. Density will be controlled by zoning conditions or
Ordinance standards. The Comprehensive Plan suggests the
property is appropriate for community mixed use. Tax IDs 802-
654-8609; and 803-653-0968; and 803-654-1909.
Mr. Turner presented a summary of Case 12SN0177 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Mr. Allen Twedt accepted the conditions.
Mr. Gecker called for public comment.
Mr. Paul Grasewicz encouraged the Board to approve the case.
Mr. Bob Olsen stated he supports the proposal. He requested
that Ms. Jaeckle excuse herself from voting on the case due
to a possible conflict of interest regarding a campaign
contribution and fundraiser at the specified location.
There being no one else to speak to the request, the public
hearing was closed.
Mr. Mincks stated the Conflict
exempts campaign contributions
further stated Ms. Jaeckle does
disqualify herself from voting.
of Interest Act specifically
from any impropriety. He
not have any requirement to
Ms. Jaeckle made a motion, seconded by Mr. Elswick, for the
Board to approve Case 12SN0177 and accept the following
proffered conditions:
1. In addition to Ordinance requirements, any computer-
controlled, variable message, electronic sign shall
conform to the following standards:
a. Copy shall be limited to a maximum of three (3)
lines and shall not move but may fade;
b. The message or display shall be programmed to
change no more than once every thirty (30) seconds;
c. Sequential messaging shall be prohibited;
d. Flashing and traveling messages shall be
prohibited;
e. Bijou lighting and animation effects shall be
prohibited;
f. The electronic message center shall be incorporated
into an architecturally designed sign structure
that is compatible and complimentary to the
building it serves; and
J
J
J
11-226
g. Brightness shall be limited so as not to exceed 0.3
foot candles above ambient light as measured using
a foot candle meter at a distance of seventy-seven
(77) feet. (P)
2. The sign location shall be limited to Tax ID 802-654-
8609. (P)
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
12SN0134
In Bermuda Magisterial District, Ironbridge Corner LC
requests amendment of conditional use (Case 07SN0375) and
amendment of zoning district map relative to age restriction
in a Community Business (C-3) District on 19.8 acres located
in the northeast corner of the intersection of Ironbridge
Parkway and Iron Bridge Road. Density will be controlled by
zoning conditions or Ordinance standards. The Comprehensive
Plan suggests the property is appropriate for community mixed
use. Tax ID 774-656-6268.
Ms. Darla Orr presented a summary of Case 12SN0134 and stated
both the Planning Commission and staff recommended denial
because the proffered conditions do not adequately address
the proposed development's impacts on capital facilities and
the county's ability to provide adequate facilities to its
citizens will be adversely impacted. She further stated this
evening staff has received revisions to two proffered
conditions in the case. She stated it would necessary for the
Board to unanimously agree to suspend the rules to consider
the modified proffered conditions since they were submitted
after the public advertisement of the case. She further
stated Proffered Condition 1 has been modified. She stated
the proffered condition originally would have permitted a
maximum of 15 dwelling units to have more than two bedrooms
and the proffer now reads that no dwelling units shall have
more than two bedrooms and that unit types shall be designed
on building permits. She stated Proffered Condition 2, which
offered the 2012 school portion of the cash proffer on any
units that had more than two dwelling units, has been
withdrawn.
Ms. Jaeckle made a motion, seconded by Mr. Elswick, for the
Board to suspend its rules to allow for consideration of the
revised proffered conditions.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
Ms. Carrie Coyner, representing the applicant, stated in
regards to the revised proffered conditions, the applicant
decided to eliminate all three-bedroom units for the project.
She further stated the applicant is requesting the age
restriction proffer be eliminated and leave everything else
in place. She stated that apartments were permitted on the
request property by right prior to the cash proffers being in
existence; when the applicant brought forth the case to add
20 units to make it marketable, the full cash proffer was
paid on the additional units, with the exception of schools..
She noted the apartment complex is part of a mixed use
11-227
development. She further stated the age restriction acts as a
deterrent in regards to competing with other apartment
complexes in the area with three-bedroom units. She stated
there has been great support from people in the community and
there was no opposition at the Planning Commission meeting.
She noted the schools impacted by this request are not over
capacity.
In response to Mr. Gecker's question, Ms. Coyner stated the
current owner is trying to sell rather than develop.
Mr. Gecker called for public comment.
Mr. Paul Grasewicz, representing the Surreywood Civic
Association, expressed concerns relative to impact of the
proposal on existing facilities and uniform application of
the cash proffer policy, which is based on a county-wide
formula to determine public facility impacts.
There being no one else to speak to the request, the public
hearing was closed.
Ms. Coyner stated she provided all
relative to school attendance from
which she obtained herself. She
restriction limits a population to
stated in order for newer apartme
they have to have high amenity pac
all apartment complexes in the
capacity. In closing, she stated
infill as part of the original Arbo
be a great addition to the area.
the data and statistics
local apartment complexes
further stated an age
over the age of 55. She
nt complexes to compete,
rages. She further stated
area are at 98 percent
this development is an
• Landing project and will
In response to Mr. Warren's question, Ms. Coyner stated in
the existing 374 units in Chester Village there are 20+
three-bedroom apartments with approximately 32 school
children. She further stated River Forest has one bus stop,
with a small population of families that live there. She
stated the average rent in River Forest for a three-bedroom
apartment is around $2,000 per month and around $1,000 for a
one or two-bedroom apartment. She further stated there is not
a high population of children in one or two-bedroom
apartments. She stated her opinion that the policy in place
does not benefit the entire county relative to capital
improvements.
In response to Mr. Holland's concerns regarding current
capacity and projected capacities in schools that would be
affected by the proposed development, Ms. Coyner stated that
given current functional capacities, those schools are
projected to remain below capacity. She further stated Salem
Middle School is undergoing a large construction project,
which will create additional empty seats. She stated all
schools that are served could handle capacity of additional
students.
Mr. Warren stated in 2011 there was very little increase in
school population.
In response to Mr. Holland's questions, Ms. Coyner stated the
expansion at Salem Middle School was rather costly. She
further stated functional capacities change yearly based on
J
J
J
11-228
the uses within the building. She further stated there should
be no impacts of additional students on the school system.
Ms. Jaeckle made a motion, seconded by Mr. Elswick, for the
Board to approve Case 12SN0134 and accept the revised
proffered conditions.
Ms. Jaeckle stated apartments that are restricted to 1-2
bedrooms can be very sustainable, especially when they are
part of a mixed use. She further stated proffers should be
assessed on a case-by-case basis and that the Board has
approved cases that deviated from the cash proffer policy
where they have found reasonable justification. She stated
it has been made clear that 1-2 bedroom apartments do not
have a negative impact on schools.
Mr. Gecker stated he does not support the proposal and
expressed concerns that we lack the ability to gain
meaningful quality controls on the site. He stated the cash
proffer policy in place is in the best interest of the county
until the Board of Supervisors changes it. He further stated
the request is not the same as other cases sited where
exceptions were considered because a project was in a village
or where existing residents were directly impacted. He
stated, in his opinion, the proffer policy should eventually
be phased out and an alternative source of funding for
capital facilities be identified that does not adversely
impact one group of people, which he believes to be the
landowners.
In regards to standards, Ms. Jaeckle stated the property is
governed by two different associations.
Mr. Gecker stated there is a large difference between
expecting the private sector to enforce quality covenants and
placing controls in a zoning case, where the public sector
gets to enforce them.
Mr. Holland stated he does not support the proposal.
Mr. Warren expressed concerns in terms of sending a poor
message to staff and the Planning Commission, given their
position on the case and it seems to go against the
statistics school staff is providing in regards to impacts on
schools. He suggested that additional statistics be provided
relative to the impact of apartments on schools.
Ms. Jaeckle stated ,3-4 bedroom apartments will impact the
county negatively, as opposed to a 1-2 bedroom apartment
complex with no proffers that will positively impact the
county.
After speaking privately with her client, Ms. Coyner made a
request for a thirty day deferral to provide additional
information to the Board.
Mr. Mincks stated a substitute motion should be made to defer
the case.
Mr. Warren made a substitute motion, seconded by Ms. Jaeckle,
for the Board to defer Case 12SN0134 until April 25, 2012.
11-229
Mr. Gecker stated given the importance of the discussion, he
does not have a problem with the deferral request. He further
stated the proffer eliminating the three bedrooms was a
result of discussions regarding student population.
Mr. Gecker called for a vote on the motion of Mr. Warren,
seconded by Ms. Jaeckle, for the Board to defer Case 12SN0134
until April 25, 2012.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
12SN0164
In Dale Magisterial District, Chesterfield County Board of
Supervisors proposes conditional use approval and amendment
of zoning district map to permit business (motor vehicle
repair} incidental to a dwelling in a Residential (R-7)
District on 1.4 acres fronting 200 feet on the north line of
Omo Road, 800 feet east of Old Zion Hill Road. Density will
be controlled by zoning conditions or Ordinance standards.
The Comprehensive Plan suggests the property is appropriate
for mixed use corridor use. Tax IDs 773-681-2145 and 3148.
Ms. Jane Peterson presented a summary of Case 12SN0164 and
stated the Planning Commission recommended approval subject
to the conditions. She further stated staff recommended
denial because the proposed land use does not conform to the
Central Area Plan which suggests the property is appropriate
for mixed use corridor uses, to include residential and
office uses and the proposed land use is not representative
of existing area residential development. She stated there
was support of the proposal noting the property owners
significant financial investment in their business; the need
to protect this investment; the benefit of small business to
the county's economic development; and the integrity of the
property owners.
Mr. and Mrs. Sprouse, the property owners, accepted the
recommendation.
Mr. Gecker called for public comment.
Mr. Daren Gardner stated he supports small business and
recommended no time limit. He expressed concerns relative to
the landscaping condition.
Mr. .Freddy Boisseau suggested approval without the time
restriction.
There being no one else to speak to the request, the public
hearing was closed.
Mr. Holland stated he supports the case. He noted he would
prefer to keep condition 10 in place.
Mr. Holland then made a motion, seconded by Mr. Elswick, for
the Board to approve Case 12SN0164, subject to the
conditions.
J
J
J
11-230
Mr. Elswick requested that Mr. Holland consider eliminating
condition 9, which requires landscaping to be installed on
the property.
In response to Mr. Gecker's question, Ms. Peterson stated the
applicant has provided landscaping in the past to minimize
views of the motor vehicle parking area from the adjacent
properties and Omo Road. She further stated the landscaping
was planted, but did not survive.
Mrs. Sprouse expressed concerns relative to landscaping
costs. She noted the landscaping installed in the past did
not survive.
Mr. Holland amended his motion to delete Condition 9 in the
interest of saving unnecessary costs to the property owner.
Mr. Elswick concurred with Mr. Holland's amended motion.
Ms. Jaeckle recommended that the conditional use be granted
with no time restriction as long as it does not run with the
land.
Mr. Holland did not accept Ms. Jaeckle's recommendation to
eliminate Condition 10.
In response to Mr. Gecker's question, Ms. Peterson stated all
land surrounding the property is zoned R-7. She further
stated the lot that runs between Omo Road and Cogbill Road is
vacant.
In response to Mr. Gecker's question regarding residential
development, Mr. Turner stated the constraint for the
development of the specified property has a limitation on
public sewer. He further stated in lieu of revisions to the
Comprehensive Plan, the area is deemed a revitalization area,
with a tremendous opportunity for new development. He stated
a time frame has not been determined.
Mr. Gecker called for the vote on the amended motion of Mr.
Holland, seconded by Mr. Elswick, for the Board to approve
Case 12SN0164, subject to the following conditions:
1. This conditional use shall be granted to and for Bobby L.
Sprouse, Jr. or Katherine Sprouse, exclusively, and shall
not be transferable nor run with the land. (P)
2. This conditional use shall be limited to the operation of
a motor vehicle repair business, excluding body, major
engine and transmission repair. (P)
3. No employees, other than family member employees that
live on the property, shall be permitted. (P)
4. A maximum of six (6) motor vehicles associated with the
repair business shall be parked on the site at any time.
All parking areas and drives that accommodate motor
vehicle access .and parking for the business shall have a
minimum suzface depth of six (6) inches of Number 21 or
21A stone. (P)
5. Hours of operation shall be limited to between 8:00 a.m.
and 5:00 p.m., Monday through Saturday. No Sunday
operation shall be permitted. (P)
11-231
6. All repair activity and storage of associated materials
shall occur inside the existing detached garage located
on Tax ID 773-681-3148 and labeled as "New Garage" on the
attached plat dated August 10, 1994 as prepared by Robert
K. Thomas and Associates. (P)
7. No additions or exterior alterations shall be permitted
to the dwelling or accessory buildings to accommodate
this use. (P)
8. There shall be no signs identifying this use. (P)
9. This conditional use approval shall be granted for a
period not to exceed ten (10) years from date of
approval. (P)
Ayes: Decker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
125N0176
In Midlothian Magisterial District, W.B. Perkinson and Assoc.
requests amendment of conditional use planned development
(Case 06SN0165) and amendment of zoning district map relative
to buildings and project size in a Residential (R-9) District
on 3 acres located in the northwest corner of North Woolridge
Road and Charter Park Drive. Density will be controlled by
zoning conditions or Ordinance standards. The Comprehensive
Plan suggests the property is appropriate for low density
residential use of 1.01 to 2 units/acre. Tax ID 724-703-3585.
Mr. Robert Clay presented a summary of Case 12SN0176 and
stated the Planning Commission recommended approval and
acceptance of the proffered condition. He further stated
staff recommended denial because the proposal represents an
intensification of uses which do not comply with the
Midlothian Area Community Plan, which suggests the property
is appropriate for low density residential use. He stated
there was support present noting the proposal is an important
project for the Village of Midlothian.
Mr. Andy Scherzer, representing the applicant, accepted the
Planning Commission recommendation.
Mr. Gecker called for public comment.
There being no one to speak to the request, the public
hearing was closed.
Mr. Decker made a motion, seconded by Mr. Warren, for the
Board to approve Case 12SN0176 and accept the following
proffered condition:
The property owner/applicant in this rezoning case, pursuant
to Section 15.2-2298 of the code of Virginia (1950 as
amended) and the Zoning Ordinance of Chesterfield County, for
itself and its successors or assigns, proffer that the
property under consideration will be developed according to
the following proffer if, and only if, the rezoning request
submitted herewith is granted with only those conditions
agreed to by the owner/applicant. In the event this request
is denied or approved with conditions not agreed to by the
J
J
J
11-232
owner/applicant, the proffer shall immediately be null and
void and of no further force or effect.
The Textual Statement, dated November 30, 2011, revised
January 25, 2012, shall be considered the Master Plan
relative to permitted uses, architectural style, street
lights along Woolridge Road, size of individual
buildings, gross floor area per acre for child care and
bank/offices, and hours that uses may be open to the
public. (P)
(STAFF NOTE: This condition supersedes the proffered
condition of Case 06SN0165).
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
18. PUBLIC HEARINGS
There were no public hearings at this time.
19. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining requests for manufactured home
permits or rezoning at this. time.
20. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
21. ADJOURNMENT
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adjourned at 8:05 p.m, until April 25, 2012 at 3:00 p.m.
Ayes: Gecker, Jaeckle, Warren, Holland and Elswick.
Nays: None.
mes J Stegma'er
ounty Administrator
V~-~ ~l
Daniel A. Gecker
Chairman
11-233
J
J