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2012-05-23 PacketCHESTERFIELD COUNTY ~.--- ~'"`'"'~~ BOARD OF SUPERVISORS Page 1 of 1 `~" ~~F~ AGENDA ~~,,~ Meeting Date: May 23, 2012 Item Number: 2.A. II Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Attachments: ^ Yes Title: Assistant County Administrator ^ No 00001 County Administrator's Top 40's List II. I. Critical Proiects/Activities 1. Airport Entrance Improvements 2. ARWA Reservoir Project 3. Community Risk Analysis/Emergency Service Coverage 4. Countywide Comprehensive Plan/Public Facilities Plan 5. Eastern Midlothian Re-development - Chippenham Square - Spring Roek - Stonebridge (future phases) - Streetseaping (future phases) 6. GRTC Service (matching funds in FY13 State Budget) -Funding for FY14 7. Irrigation Policies/Demand Management for Water Use 8. Jefferson Davis Streetseape Project - (next phase) 9. Recycling Committee Recommendations 10. Private Sewer Treatment Facility 11. Sports Quest 12. Total Maximum Daily Load (TMDL) Presentation to Board 13. Utilities Policies and Managed Growth On~oin~ Proiects/Activities 1. 2011 Legislative Program -adopted 11/30/2011 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases -Phase II started 3/2012 8. Citizen Budget Advisory Committee 9. Efficiency Studies -Countywide 10. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department 11. Financial/Budget Issues 12. Five Story/Three Story Building Renovations 13. Fort Lee Expansion 14. High Speed RaiUEttrick Train Station 15. Joint Meetings of Board of Supervisors/School Board 16. Magnolia Green CDA 17. RMA Work Group 18. RRPDC -Large Jurisdiction Committee 19. RRPDC -Transportation Strategies Work Group (work on hold) 20. Sports Tourism Plan Implementation 21. UASI (Regional) QQQOOa~ Updated 5/14/2012 County Administrator's Top 40's List III. Completed Proiects/Activities 1. Board's Appointments Process - 8/2008 2. Bow Hunting Restrictions - 2/24/2010 3. Business Climate Survey - 7/2008 4. Business Climate Survey - 4/2010 5. Business Fee Holiday (Extension) - 9/2010 6. CBLAB Discussions -12/2009 7. Census 2010/Redistricting - 6/2011 8. Chesterfield Avenue Enhancements Phase 1- 5/2011 9. Citizen GIS - 5/2010 10. Citizen Satisfaction Survey -1212008 11. Citizen Satisfaction Survey -- 12/2010 12. COPS Grants 13. DCR Erosion & Sediment Control Program - 3/11/11 14. Eastern Midlothian Re-development - Stonebridge (Phase 1) -Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 15. Efficiency Studies -Fire Department and Fleet Management - 6/2008 16. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 17. Electronic Message Centers - 9/2011 18. Electronic Signs -1/2010 19. Board's Emergency Notification Process 20. Employee Health Benefits -Contract Rebid - 8/2011 21. FinanciaUBudget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 22. 457 Deferred Comp Plan (Approved) 23. Hydrilla Issue 24. Hosting of Hopewell Website 25. Impact Fees for Roads - 9/2008 26. In Focus Implementation - Phase I - 8/2008 27. In-Focus Implementation -Phase II (PayrolllHR) -12/2009 28. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 29. Jefferson Davis Streetscape Project - 5/2010 30. Leadership Exchange Visits with City of Richmond 31. 2011 Legislative Program - 3/2011 32. Low Impact Development Standards 33. Mass Grading Ordinance (canceled) 34. Meadowdale Library -11/2008 35. Meadowville Interchange -- Ribbon Cutting 12/15/2011 36. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 37. Minor League Baseball (new team) - 2/2010 38. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 2 Updated 5/14/2012 ~®~~®~ County Administrator's Top 40's List 39. Planning Fee Structure (General Increases) -- 6/2009 40. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 41. Planning Fees (Holiday for Commercial Projects) - 8/2009 42. Police Chase Policy (Regional) - 5/2010 43. Postal Zip Codes -Changes approved 4/2011, LISPS date of implementation 6/2011 44. Potential Legislation -Impact Fees/Cash Proffers -112009 45. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 46. Property Maintenance -Rental Inspection Program 47. Public Safety Pay Plans Implemented (Phase I) - 9/2008 48. Redistricting 2011 Calendar/Process Report 49. Regional Workforce Investment Initiative 50. Results of Operations -11/1912010 and 1112011 51. Sign Ordinance 52. Southwest Corridor Water Line - Phase I - 7/2008 53. Sports Tourism Plan -1/2010 54. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 55. Streetlight Policy -12/1/10 56. Ukrops Kicker Complex -soccer fields -Opened 8/2009 57. Upper Swift Creek Plan (Adopted) - 6/2008 58. Upper Swift Creek Water Quality Ordinances 59. VDOT Subdivision Street Acceptance Requirements - 7/2009 60. VRS Benefits for New Employees - 7/2010 61. Walk Through Building Permit Process -10/2009 62. Water Issues/Restrictions 63. Website Redesign - 6/2009 64. Wind Energy Systems - 3/101201 D 65. Wireless Internet Access in County Facilities - 912008 66. Watkins Centre 67. Woolridge Road Reservoir Crossing Project - 5/2010 68. Ukrops Kicker Cornples/GRAP Swimming Pool -Stratton Property -Pool opening March, 2012 ®®~~® 3 Updated 5/14/2012 CHESTERFIELD COUNTY ~s~~-=~4,~ BOARD OF SUPERVISORS Page 1 of 1 h n~ ,~ `~ AGENDA ~, -~-1' "~,~~a~ Meeting Date: May 23, 2012 Item Number: Z.B. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Ms. Renee Chapline, Executive Director of Virginia's Gateway Region, will be present to update the Board on activities of the economic development organization, which serves the cities of Petersburg, Hopewell and Colonial Heights, and the counties of Chesterfield, Dinwiddie, Prince George, Surry and Sussex. Preparers Janice Blakley Title: Clerk to the Board of Supervisors Attachments: ^ Yes ~ No ®~~~ ®~~ ~~~~ ®~®~ ~~ ®~. ®®~~ ~~~ CHESTERFIELD COUNTY ~'~~~~~, BOARD OF SUPERVISORS Page 1 of 1 ~~Lv-~ ~~,.,~' ~ AGENDA ``H..~t~ta/ Meeting Date: May 23, 2012 Item Number: 2.C. Subject: County Administrator's Comments County Administrator's Comments: County Administrator Board Action Rectuested: Summary of Information: The Federal Emergency Management Agency (FEMA) is updating the existing National Flood Insurance Program (NFIP) maps, including making them available in digital format. These maps, which show FEMA flood plains throughout the country, provide background information that will be needed by the County for future ordinance revisions. These ordinance revisions will enable the County to maintain its eligibility for federal disaster relief grants. The updated maps also provide information which design engineers can use and information citizens will need to purchase flood insurance. A staff presentation will include a brief history of the NFIP, Chesterfield's history of participation in the program, a brief explanation of the changes between the existing FEMA maps and the digital maps, the County's responsibilities, and a timeline for amending the Flood Plain Ordinance. Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No #~~® ~_~...~..w. ~r~` 1' '{ ( i ~I III #A ~ ~ ~ ~. 1 ~~~ ~ ~ -' ~ ~ ~ ~ ~ ~~ Ill '1L ,. r ~~ ~ ~ ;~- 1t ~~~ t `~. - .~ ,,gy~pp a R1~~~1"`~~~~~~~'~ ~r!~~..~~ wlJn~ ~ ~~~~~~ ~I~v~1~~~:11{~I11 ~ ~t f~ ~ , J . P~ `ti ~ ~ + ~ t~ `~ ~~~ry~~i~` ~~ti{~~~ ~~j'~~+(",r ~f~'A ~~ ~ ~ ti l"~ ~i f~tj~ ~' '~~h ,~ ~ i ; ~ ~~,. ~, ~ i F ~ `r ~ n. ~~~~~ ».r.... ..,' T... ` ~ ~ . 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T y '`"t Irl ~ r. h 1 I - i..~' ,`I ~ ~ 1 r~_T+ ~l ~ 1 { ~ Tr _. i ,( .i ..:..'~ `W.... .... .J .., ~ r 1{.~..1 J .f,n~. ..~ 11 _ ~.~..~.;.. '_.. _,.._ 1. ..ILL ,~^ 1 ~ E~_... ^.,^.. i.,~L ®':d `V ~ ra.7 1 ~.~~4,r ~~ s . ~~ .„4 "~ ~~Gh ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2012 Item Number: S.A. Subject: Resolution Recognizing Ms. Jessica B. Sears as Chesterfield County's 2012 Treasured Volunteer County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Ms. Jessica Sears was selected as the 2012 Treasured Volunteer recipient. The Treasured Volunteer Award was established in 2004 in honor of the late Lucille Moseley, former county Museum Director and Historical Society volunteer. The award recognizes an individual who contributes significant volunteer hours and service to the county. The honoree is selected from nominations made during National Volunteer Week. Preparers Marv Martin Selby Attachments: ^ Yes Title: Director of HR Services No # 00~~32~. RECOGNIZING MS. JESSICA SEARS AS CHESTERFIELD COUNTY'S 2012 TREASURED VOLUNTEER WHEREAS, Ms. Jessica Sears is recognized as an exemplary volunteer and a valued contributor to the Chesterfield County Police Department and its mission; and WHEREAS, Ms. Sears has taken a personal tragedy and molded it into a learning experience for officers; not only in Chesterfield County, but throughout the Commonwealth of Virginia and nationwide using a video presentation in partnership with The Association of Law Enforcement Emergency Response Trainers (ALERT); and WHEREAS, Ms. Sears has conducted 55 presentations around the Commonwealth to over 1,100 officers who serve 200 departments throughout Virginia, totaling almost 300 hours of volunteer service in 2011; and WHEREAS, Ms. Sears' presentation to police officers provides a unique perspective in handling emergency driving situations to help them become the safest and most proficient officers possible; and WHEREAS, Ms. Sears' presentation encourages police officers to place themselves in different roles of accountability during emergency driving situations which will facilitate appropriate decision making under stressful conditions; and WHEREAS, Ms. Sears displays an overwhelming sincere concern for the safety and well-being of all police officers, their families and citizens while they perform their official duties; and WHEREAS, Ms. Sears believes that Law Enforcement is a wonderful and honorable profession and desires each officer to be successful in his/her career; and WHEREAS, Ms. Sears exemplifies the highest standard of excellence all county volunteers should strive to achieve. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of May 2012, publicly recognizes Ms. Jessica Sears, as Chesterfield County's 2012 Treasured Volunteer. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Sears and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. a~~~~ ~ ~ ~~ ~~. ~-- , ~~~:~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2012 Item Number: 5.B. Subiect• Resolution Recognizing the Heroic Efforts of Miss Amaris Wilkins County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolutio student at James River High School, hours on April 14, 2012, in alerting Complex when a fire occurred. Summary of Information: n recognizing Miss Amaris Wilkins, a for her actions in the early morning the occupants of the Vinings Apartment In the early morning of April 14, 2012, Miss Wilkins noticed a fire in the rear of an apartment building. She immediately went to the doors of several apartment units and alerted the occupants who were unaware of the fire. Her actions provided those occupants early notification and enbled them to escape the building before fire crews arrived. Preparers Edward L. Senter Title: Fire Chief Attachments: ^ Yes ~ No # ~~ ®®~ RECOGNIZING THE HEROIC EFFORTS OF MISS AMARIS WILKINS WHEREAS, Miss Amaris Wilkins is a student at James River High School in Midlothian, Virginia; and WHEREAS, a fire occurred in the early morning hours on April 14, 2012, at the Vinings Apartment Complex; and WHEREAS, the fire was located on the exterior of the apartment building and was unnoticed by nearly all of the occupants of the building; and WHEREAS, Miss Wilkins realized quick action was needed to alert the occupants of the building to ensure their safety; and WHEREAS, Miss Wilkins took it upon herself to begin alerting those occupants; and WHEREAS, several of the occupants of the building reported that the only indication they had of the fire was due to the actions of Miss Wilkins that morning; and and WHEREAS, there were no civilian injuries as a result of this fire; WHEREAS, the actions of Miss Wilkins contributed to the quick and safe evacuation of the apartment building; and WHEREAS, as a result of the quick evacuation, fire crews were able to quickly attack the fire; and WHEREAS, Miss Wilkins' quick action and bravery during an emergency and selfless concern for her fellow citizens was instrumental in the evacuation of the building; and WHEREAS, Chesterfield County is extremely proud and honored to have a young woman of such outstanding character and courage as a resident and as a student of its public school system. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of May 2012, publicly recognizes Miss Amaris Wilkins for her extraordinary courage and quick action in alerting and evacuating the residents of the Vinings Apartment Complex. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Miss Wilkins and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~t ~`4 inri ~" ~=~ ~~~°'`' r:,4 ~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2012 Item Number: 5.C. Subject: Resolution Recognizing Mr. George L. Fickett, Jr., the Parks and Recreation Advisory Commission Volunteer Hall of Fame Nominee, for His Outstanding Volunteer Service County Administrator's Comments: County Administrator: The Parks and Recreation Advisory Commission and the Parks and Recreation Department recommend that the Board of Supervisors commend and recognize Mr. George L. Fickett, Jr. for his dedicated and outstanding volunteer service to Chesterfield County. Summary of Information: The nominee has provided unwavering support and commitment for more than 27 years to preserve historic battlefield properties in Chesterfield County. Mr. Fickett has been able to save eight (8) historic battlefield properties in Chesterfield County. He is presently working on saving the 2nd Battle of Port Walthall Junction site and Battery Brooke. Mr. Fickett was instrumental in raising funds to develop a self-guided driving tour in 1993 and helped with establishing the beginning of the Civil War Trail Network. Mr. Fickett has been recognized for his commitment by the National Park Service with the "Take Pride in America" award in 1987 and the Virginia State Park's "Volunteer of the Year" award in 2004. He has written numerous articles for various Civil War publications and is a recognized local historian on the Bermuda Hundred Campaign. Preparers Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ Yes ~ No #®®~~~ RECOGNIZING MR. GEORGE L. FICKETT, JR. FOR EXCEPTIONAL VOLUNTEER SERVICE WHEREAS, Mr. George L. Fickett, Jr. has been leading efforts to save Civil War sites in Chesterfield County for more than 27 years and has been recognized as the best local historian on the Bermuda Hundred Campaign; and WHEREAS, Mr. Fickett has served the citizens of Chesterfield County as a volunteer of the Military History Committee with the Chesterfield Historical Society of Virginia and the Sesquicentennial of the American Civil War Committee and has been nominated by the Parks and Recreation Advisory Commission for the Volunteer Hall of Fame Lifetime Volunteer Award; and WHEREAS, Mr. Fickett has been able to preserve eight Civil War sites in Chesterfield County, raised funds to develop park facilities, and is in the process of saving the 2nd Battle of Port Walthall Junction site and Battery Brooke; and WHEREAS, Mr. Fickett raised funds to develop a self-guided driving tour in 1993 and helped with the creation of the Civil War Trail network; and WHEREAS, Mr. Fickett received the "Take Pride in America" award from the National Park Service in 1987 and a "Volunteer of the Year" award from the Virginia State Parks in 2004; and WHEREAS, Mr. Fickett has been the topic of featured articles in such publications as Civil War Times Illustrated, Blue and Gray Magazine and Civil War News, and he is responsible for Blue and Gray Magazine returning in 2014 to write a follow-up issue, "Bermuda Hundred Campaign, Twenty-five Years Later"; and WHEREAS, the Chesterfield County Parks and Recreation Advisory Commission recommends that exemplary volunteerism in Parks and Recreation be recognized through display of volunteer names and accomplishments on five Volunteer Hall of Fame Monuments located throughout the parks system; and WHEREAS, the Parks and Recreation Advisory Commission at their May 3, 2012 meeting voted to nominate Mr. Fickett for the Lifetime Volunteer Award that exemplifies an individual's exceptional degree of accomplishment in mentoring, philanthropy and the ability to empower and instill passion in the community. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of May 2012, on behalf of the citizens of Chesterfield County, publicly recognizes Mr. George L. Fickett Jr. for his dedicated and unselfish commitment to preserving Civil War sites in Chesterfield County by displaying his name on the Chesterfield County Parks and Recreation Volunteer Hall of Fame Monument at R. Garland Dodd Park at Point of Rocks. AND, BE IT FURTHER RESOLVED that the Chesterfield County Board of Supervisors expresses appreciation to Mr. Fickett for his untiring efforts; thanks his family for their support of his public service; and urges all Chesterfield County residents to keep Mr. Fickett's many contributions fondly in mind. ®®®~~ 4 , ~~~ ~1, ,;~=~, ,~ in4 r, .~-- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 23, 2012 Item Number: 7.A. Subject: Deferred Item - Proposed Adjustments to Planning Department Fees County Administrator's Comments: County Administrator: Adoption of attached ordinance with changes recommended by the Planning Commission and one additional change recommended by staff. Summary of Information: As part of its annual budget process, Planning Department staff reviews and makes recommendations on potential adjustments to its fees. For FY 13, staff's fee adjustment goals included: 1) simplify the zoning and site plan fee structure, 2) reduce fees for small business and property owners, 3) promote the updating of stale zoning, 4) a fee structure closer to other jurisdictions in the region, and 5) changes that would~be revenue neutral. To accomplish these goals, staff proposes the following for zoning and site plan fee adjustments: 1) lower base application fees and raise per acre fees, 2) no charge for the first acre, 3) consolidate and standardize similar fees, 4) no separate residential and commercial fees, 5) a maximum fee of $50,000, and 6) eliminate multiple application fees, even if the applicant needs more than one type of application (i.e. rezoning with a conditional use). Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No ~.~ t ~`~„ ~; ~; ~ ,~~~ t CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Planning Commission held a public hearing on February 21, 2012. At their March 20, 2012 meeting, the Commission recommended approval of the draft ordinance as shown in Attachment C with the following changes: • Amend Conditions of Zoning: The Commission recommends changing this proposed fee so that applicants with a small number of proposed condition revisions would not have to pay a per acre fee. They recommend a $500 base fee for one or two original conditions (no per acre fee), but no more than one application for the original case in a twelve month period. Additional applications for the original case within the twelve month period would pay a $500 base fee plus $100 per acre in excess of one acre, as originally proposed. • Appeal to Board of Zoning Appeals: Change the recommended fee from $1200 to $500. • Conditional Use for Electronic Message Center Signs: Create a new category under Certain Conditional Uses for electronic message center signs. The Commission recommended a $1,500 base fee and $100 per acre fee, in excess of one acre. • Manufactured Home Permits: The Commission recommends reducing both the new and renewal permit fee to $200, as most other proposed fees are in $100 increments. • Remand Requests to Planning Commission: The Commission recommends eliminating this fee, as the Commission receives very few remanded cases. Section 19-264 of the draft ordinance as shown in Attachment C proposes eliminating the following sentence:"In lieu of the foregoing, the property owner or his agent may submit the required information in a non-electronic format upon payment to the environmental engineering department of the fee stated in § 19-25 to reimburse the county's costs of transferring the information to the required electronic format". Based on comments from an interested citizen, staff now recommends keeping this provision in the ordinance. ®®~~.~: Attachment A Proposed Chesterfield County Planning Department Fee Adjustment Structure As Recommended by the Chesterfield County Planning Commission on March 20, 2012 Ezisting Fee Structure Fee, Proposed Fee Structure as Based On Recommended by Planning . Commission on 3/20/12** Application Type Office, Residential Commercial, ~ Uses Uses and Industrial Uses $500 plus $100 per acre excess of 1. Amend condition(s) of zoning (including 1 acre. Within each 12 month conditions of rezoning, conditional use, 300 $5 $1 500 period. the per acre fee is waived conditional use planned development, a~ , , far one applicationper original or textual statements case to amend na more than 2 conditions. 2. Appeal to Board of Zoning Appeals per § $1,200 $1,200 ~ 19-21 ' 500 3. Building permit review, for a new single family dwelling or for each unit of a new $25 $25 $25* ...... ..two-family d~~elling 4. Certain conditional uses a. Conditional use, family day care $300 $300 $500 plus $100 per acre excess of homes 1 acre b. Conditional use for any use $500 plus $100 per acre excess of incidental to a principal dwelling $1,000 $600 1 acre unit except family day care homes c. Conditional use for recreational facilities and grounds primarily $1 000 $150 $500 plus $100 per acre excess of serving the surrounding residential , 1 acre community d. Conditional use for communication towers, landfills, $5,300 $4,100 $5,300 quarries, mines, borrow pits and adult businesses i. Plus per acre after first $90 $50 $100 per acre excess of 1 acre acre e. Conditional use for electronic 0 plus $100 oer acre excess m sa a center si s ' ~ of 1 acre 5. Conditional use, all others $2,200 $1,500 ' $500 a. Plus per acre after first acre $90 $50 $100 per acre excess of 1 acre 6. Conditional use planned development $5300 $1,500 $500. a. Plus per acre $90 $50 $100 per acre excess of 1 acre 1 As of Apri19, 2012 ~~~~~ Attachment A Proposed Chesterfield County Planning Department Fee Adjustment Structure As Recommended by the Chesterfield County Planning Commission on March 20, 2012 Existing Fee Structure Fee, ' Proposed Fee Structure as Recommended by Planning Based On Commission on 3/20/12** Application Type Office, Residential Commercial, All Uses Uses and Industrial Uses 7. Planning Commission and Board of $1,000 $200 Supervisors case deferral requests by the (Includes "A" (Includes "A" ' $1,000 applicant, per request:. uses) uses) 8. Board Qf Zoning Appeals case deferral $130 $130 ' $200 requests by the applicant, per request: $x388 9. Manufactured home permits, new $550 $400 20_ ~aee 10. Manufactured home permits, renewal $250 $200 11. Modifications to development standards $400 $400 $400* and requirements 12. Plan transfer to electronic format per § 19- $130 $130 $0 264(fl _ I 13. Planning permits __ -- a. Temporary family health care unit $100 $100 $100* permit 14. Resource protection area exceptions per § 19-235(b)(2) for one lot or parcel used or $300 $300 ' $300* intended to be used for a single family dwelling and accessory uses 15. Resource protection area exceptions per § $1,500 $300 $1,500 19-235(b)(2), all others }~ er-igi~sase erigsase ~ ~ » ~~ uses) ~) 17• Rezoning $5,300. $1,500 $500._ a. Plus per acre $90 $50 $100 per acre excess of 1 acre 18. Rezoning with conditional use - - a. Base fee for rezoning $5,300 $1,500 $500 i. Plus per acre $90 $50 $100 per acre excess of 1 acre 2 As of Apri19, 2012 ®~~® Attachment A Proposed Chesterfield County Planning Department Fee Adjustment Structure As Recommended by the Chesterfield County Planning Commission on March 20, 2012 Existing Fee Structure Fee, Proposed Fee Structure as Based On Recommended by Planning Commission on 3120/12** Application Type b. Base fee for conditional use i. Plus per acre 19. Rezoning with conditional use planned development a. Batie fee for rezoning i. Plus per acre b. Base fee for conditional use planned development i. Plus per acre 20. Rezoning with conditional use and conditional use planned development a. Base fee for rezoning i. Plus per acre b. Base fee for conditional use i. Plus per acre c. Base fee for conditional use planned development i. Plus per acre 21. Sign Permits, temporary signs as permitted by § 19-631 through § 19-650 22. Sign Permits, all other signs for which building permits are required 23. Site plan, original submittal, including up to two resubrnittals a. Plus per acre... 24. Site plan, third and subsequent resubmittals, per submittal 25. Site plan, adjustment to approved site plan, per submittal or resubmittal ', 26. Site plan review: appeal of decision of director of planning Office, Residential Commercial, All Uses Uses and Industrial Uses $5,300 $1,500 N/A $90 $50 N/A $5,300 $1,500 $500 $90 $50 $100 per acre excess of 1 acre $5,300 $1,500 N/A $90 $50 N/A $5,300 $1,500 $500 $90 $50 $100 per acre excess of 1 acre $5,300 $1,500 N/A $90 $50 N/A $5,300 $1,500 ' N/A $90 $50 ' N/A $100 $100 ' $100* $130 $130 $130* $2,000 $600 $500 $90 $50 $100 per. acre excess of 1 acre $400 $250 $250 $400 $300 $500 $400 $350 $500 3 As of Apri19, 2012 ~®(~~~'` Attachment A Proposed Chesterfield County Planning Department Fee Adjustment Structure As Recommended by the Chesterfield County Planning Commission on March 20, 2012 Existing Fee Structure Fee, Proposed Fee Structure as Based On Recommended by Planning Commission on 3/20/12** Application Type Office, Residential Commercial, All Uses Uses and Industrial Uses 27. Schematic or Overall Development Plan $2,000 X600 $500 a. Plus per acre $90 $50 $100 per acre excess'of 1 acre 28.Schematic or ©verall Development Plan $400 $300 ' $500 Amendment 29. Special exceptions, temporary $550 $400 $3:00 manufactured home (new) 30. Special exceptions, temporary $250 ' $200 $300 manufactured home (renewal) 31. Special exceptions, all others $1,000 $700 $300 32. Special exceptions, amend conditions of $600 $600 $300 special exception 33. Substantial accord determinations $5,300 $1,500 $.500 excluding communication towers a. Plus per acre $50 $100 per acre excess of 1 acre 34. Substantial accord determinations $5,300 $1,500 $5,300 including communication towers ', a. Plus per acre $50 $100 per acre excess of 1 acre 35.Variances, administrative $200 $200 $300 36.Variances, all other $300 $300 $300* 37. Verification of non-conforming use $75 $75 $100 (written) 38. Zoning certificate $75 $75 $100 39. Zoning. interpretation. (written) $75 $75 $100 * Proposed rate the same as existing rate without split between residential and commercial applications *~ Planning Commission recommended changes to draft fee ordinance (Attachment C) indicated with underlined additions and struck-out deletions. 4 As of Apri19, 2012 Q®~~+ W ~"~ d t V Q \° ~ S ~ ~ ~ N ~ N N ~ ~ V C d ~= Q O O CEO ' COO- S ~ S ~ tr3 tfia cfl fA a R E9 tH eR t~ ~ ''~ ~ o g ~ di ~ c0 w q `c3 ~ t~i s~ ' U lL O N S l0 O S 69 69 ®R BA e9 ~. @A ~? ~ pp O O ~ O tl O O O O O ~ ~ ' C+ ~ ~ O a N ~ CNO ~ a Ess es3 ~, va ~ ~ ~ va «g o ~ g o 0 0 M 0 S o S g o S 0 S V d to t 0 O LL. ~ d y CO m Cf1 69 fR fA Eft EH fA ER ER p O O C OtD O O O1~ O O O N ~ ~. ^ e Y CO C ~J- CO ~ r tO CL2 ~. r ~, d 1O LL d9 @Fl fH 69 ER to V3 ffT H> C d N ~ N ~ S ~ ~ O y ' O L O- W O ~ COO 'C N N V t p O O O p p 0 0 O V ~ ~ t0 ~ C'7 Ch ch CO CO CO ~ ~ O ~ ~ O y N m rss e~ t» ~» ats e~ Fss ~ ~ p C O O p O ~ :? ~ d C N C N ~ N •- C N d ~ ~ H U d L1 0 «, i O~ N d o o 0 c E O fV O $ a' ~ U ~ > v > v E n V O O C6 ~ c a 'C ~ N f0 N N r ~ y 7 = G y R~ d ~ 1 ~ O N O a U o y d v y m N ?~ a ° - O y o ~ O O ~ ' 0 C CO r: ~ O 0 0 ~ C6 3 ~ C O aN-- ~ ~ .7 ~. E ~ E X O E a> c a~ ~ c ca U -° L R U 3 ~ ~ ~ a p„ ~ ~ N ~ C O O O O Cq CA W C ~~ Q ~~ C Q Q C G yy S N O O E O` y 7 ~ O N E O E O` •O 'O U C6 • y~ O f0 f6 O U '~ U U + tL') E c •O N c .- O -c ~ ~O y ~C U - - C ~ E O c o o o m d N d W (,~ Q U ~ a U U U ~ N ~' N to C/~ ~' N O U N w O d U N d O o O ~ ~ N f0 ~p S Q U f6 CU d CO n m ~ U ~ y ~i LL ~ O ~ y U y a~ s ~ ~ ~ °o 00 °o °o 0 o g oo d y ' ~n o rn er ao v ~ v_ V S7 ~ 0 ~ 0 w ~i o d O V `~ a ~ .aa asp e ~ ~ es csa s4 d ' O O ~ pp O C S p O ~ S ti ~ r 'O p . `- ~ D C'7 r r S C ~ ~ G9 69 69 69 G9 ~? fH EA S S S T S ~ P A S ~ Q O ~ = Z tR fH 64 d9 to tf3 b9 °o ~ CO ti CO ~ CO °o °p LO ~°n O o° l ~ N d O CD O C Ch r r CO ~ N {O 2 d) 69 69 64 to ~ !H tf ~ ~ 'O ~ O S O S O O ~ o O S ~ t0 I~ ~ ~ 1i~ ~ O ~ ~-- ~ ~ ~ 0 ~ ~ ~_ ~ 0 0 M 0 ® 0 pp Op0 0 ~ N - 01 CO N r ~ O V £ N ~ r ~ N C CMO L V E9 EA fA 69 EA H 69 b9 l1~ O O ~ ~ O to ~ 'OV COO P O CO f~ f~ t0 ~ I~ N - V C7 O '~ N d C!> fR fR d3 69 fH fA d} d9 d O O to l0 O O ~O O O p O M ~ ~ CO O S ~ d (7 r .- r CA N 61 O V C d ~ css vs csr v~ v~ rs Fss ~a ~ O 0 ~ ~ ~ O N C O- O a 0 ~ ~ r r N ~ O~ a v~ v4 css rss ~r ~ bs vs ~a C O O p d A "O - _ +~ ~_ CO (C ~ Q ` o ~ ~ E CCU U _ O ° ' o ,a`3 O f y ~ ~ U = E ~ E 6 N N d Q ,~ C y ~ ~ ~ V U f0 9 N U ~ f6 ~ U L ~ (~ O f6 ~ ~ N r ~ { O V ~ ~ fU6 t lA ~ C C ~ ~ er N y W N O ~ O t6 C O~ C f/1 O h ~ ~ -p X IC ~'`' w~ ~ o~ m ~ m E E E aci Oo ~ c U ~ ~ g b ~ '~ ~ ~ '~ ~ _ o o m m m ~ y N C t/ a O ~ O a d ~ C ~ N _ G C= ! o 8 ~ t i! C io N ~O 'O U N O y ~ IO w O C •- O 0 0 CT N d .~ ~ C H O~ 7 C C COO N O P7 N ~ O E p C `O 7 ~ O O ~ d O v! x~ E o aNi ~ o o ~i Ni °~ a? N ' 0C a ' a ' a i ~ ' W ~ Q U O A U c.1 U Q Q Cn f/) Q N L Of a .~ fp .~ Q r V ®~~ N O N T_ 0 y Q a Q C .~ f0 a C 7 O U _N rte-' N U N .L..' N Q N Attachment C AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-25 and 19-264 OF THE ZONING ORDINANCE RELATING TO FEES. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-25 and 19-264 of the Code o, f the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Chapter 19 ZONING 000 Sec. 19-25. Fees. , > > Q~nn a....... r It~trer id tit-th}s-~e~r er-th i~tl ~-- ~e~ ea~fe~ • end' erg f~~pFE~t~teeee i~e~~rerrr,~e~e;~~81.9-te-~S'e~e~rehc~~$~ arescaicat'rcivircv +~ °~„ .° ..°.•i L..+1,°........~.t. ~ °., ~L,µll l.° « ..,L.1~ ~~ ~1,~ 4.. 4..°nn,,..°« n«.1 ..,,L,.Y.:4+a.1 4° 4L,° 1°««i«lr r.• .+ r ~~ vvartt~~rc ccvarcv crn. ~............5 ....t.....,,.....,~ «i....,, ......b .... ~.,.........b 1928.87563.1 ~~~~~~ Attachment C ~,.,. ~.~.,.a r~., ~9CS ~St-I ~5e9 ~~ ~~~ ~g ~~ ~8 ~~ ~~ 1928.87563.1 2 ~vv ~~~~;3 Attachment C ~ee~s ed-A~} 9€~ee; ~3`pe ~~ uses i3ses ~ ~-? 9 X38 '~ des - - X99 X99 ~4 .v ~ i ,,4 „ ,.~, ~2crl ~~ n 4.. L.e e.7 F,. ..lo F„ ;1~ , ~,,. e o A66®s99F~~i9®9 ~ ~@F8~-6~ ~ ~ cn 8172 ~,°, Pr ~ ~ 6 F~~;lii& ~~ -6fiS 1:,,.,,1 ,i ccA » l~ „~,Q~y C~IGYtac[cr-rr- ~~ ~HS-~e1~6k@ B: ~P® ~: 1 LZn ~ F. ® ~ «vu~'s ~,nfN(T A- W/ /vv y '1 W+ ~+~~ i pip T Gf-RV1~i L nn W/v ~ cn W/v W.w ~/vv W+).ivv DTT°sP~~Q W/v W/~/ Mp ~ ~ 1928.87563.1 3 ~~~ Attachment C ~4 ..1..... .,1.......;x+..1 .. „t.r..;4+.,1 ~~ ..1., g !~ i.;.....e r~e..,~ '~ >,,.....e r..e..a..,..n ~9- ~$ , ', Dl, V,,«:..«,.~,~ X11 ,.~L.o« ge°~~ ~es~ea ~eita~; uses ~ ~ X99 $-x;589 ~ ~ ~~ $s38 X99 x-38 $Z 999 $488 $499 $499 $559 ~9 $999 $C99 ,' $58 X99 ~9 ~H98 $59 x-59 ~99 X59 $599 X99 $~89 ~99 ..,,., ., ~-7citJ X599 1928.87563.1 4 ~~~ Attachment C ~,.,. ~.,~,.a n.. a ~18~'- ~83~E~8H~ltl~ ~@la~; ~9CS $983 ~ 7.. a,.~:~,,.,+n C°J Cif , - - - ~. ~. 6. n,..,a;~:,. .,~ ..i., ~ o r~e~o......i ,. ., e a ,. e ,. _. ~ ~ ~ ~__ __. ___.:__.:__ ___._:_:__ _ _:.. _~___:ae_.:_, __a ___ _~:ae_.:., ...e~ .we (a) The fees shown in Table 19-25 shall be submitted in conjunction with the specified application or request, provided, however, fees for a single application shall not exceed $ 50,000. fib) Fees shall be waived for any County department or agency excluding the Chesterfield County Airport, Utilities Department and Public Schools. ~) Acreage fees shall be prorated on any portion in excess of each whole acre. 1928.87563.1 5 ~~~ Attachment C ~~~ general ~~_t~~olication ~~ _~~~~~cilcl~e ~~c_t'1'r~c ~_~ tcF.S.~it,D,1(~.t~-~;. Manufactured Horne Permit 300 Board of Supervisors' Resource Protection Area Exception- Single family dwelling or accessory use to single 300 Applications- d H f famil dwellin on sin le lot ome Manu acture Permit and Resource tion ti A Ex P ot Resource Protection Area Exce tion- All Other 1500 on rea cep r ec Deferral request by applicant of Board of Supervisors' Public Hearin 1000 Planning Commission Development Standard or Re uirement Modification 400 Application-Development f li cant o Deferral request by app Standard or Requirement Modification planning Commission Public Meeting 1000 Conditional Use. Conditional Use Planned Development or Substantial Accord- 5300 plus 100 per acre in Communication Tower. Landfill, excess of 1 acre Quarry. Mine, Borrow Pit or Adult Business 1 All other Rezoning, Conditional Planning Commission and Use, Conditional Use Planned 500 plus 100 per acre in Board of Supervisors' Applications- Rezonins, Development or Substantial Accord A lications 1 3 excess of 1 acre Conditional Use, Amend Condition(s) of Zoning, Conditional Use Planned Conditional Use, Conditional Use 500 plus 100 per acre in Development and Substantial Accord Planned Development or Substantial Accord 1 3 excess of 1 acre Deferral request by applicant of Planning Commission or Board of 1000 Su ervisors' Public Hearin 3 Remand case from the Board of Supervisors to the Planning Commission at the applicant's re uest 3 50% of original case fee 1928.87563.1 6 Attachment C _ __ ~Gentii•~tl At~nlicatioy~ 7'vne 5;~~t+,~~~c t~tE~ltc~?t 'i'y1~e _ l~'ery ~n BollarsZ ` Anneal Planning Director's Decision on Zonin Matters 1200 ~cial Exception 121 3®0 Board of Zoning Anneals' Variance Actions-Anneal Director's (Excluding Administrative 300 Decision on Zonins Variance 2 Matters, Special Amend condition(s) of Special Ezcentions or Variances Exce tion or Variance 2 300 Deferral request by applicant of Board of Zonin>; Anneals' Public 200 Hearin ~ Schematic or Overall Develo ment Plan 500 plus 100 per acre in excess of 1 acre Schematic or Overall Development Plan Amendment to an Approved Schematic or Overall Develo ment Plan 500 Deferral request b~pplicant of Planning Commission Public Meeting 1000 First Submittal plus 2 Additional 500 plus 100 per acre in Submittals 3 excess of 1 acre Fourth and Subsequent Submittals er submittal 3 250 - Adjustment to Approved Site Plan Site Plan er submitta.l 3 500 - Anneal Planning Director's Decision on Site Plan 500 Deferral request by applicant of Planning Commission Public Meetin 3 1000 1928.87563.1 '] Attachment C C~ener~l Arralicaton `Tvlie Sitlc i~~,~~:~t '1'4 r?1~ Fee_~.ri1 l?~~Il~ars~ - Administrative Variance f41 300 Amend condition(s) of 300 Administrative Variance 4 Building_nermit-Ncw single family or two-family dwelling 25 er unit Sign, Temporary (excluding 100 Administrative banner Sian, all other (excluding banner) 130 Temporary family health care unit 100 Written Determinations (Zoning Certificate, Written Interpretation or Written 100 Verification of Non-conforming Use jll A single application maybe made for any combination of the requests footnoted as jll. The fee for any combination of these requests shall not be cumulative, rather the fee shall be based upon the category havin tg he highest fee. f21 A single application may be made for any combination of the requests footnoted as j21. The fee for any combination of these requests shall not be cumulative, rather the fee shall be based upon the cate~y having the highest fee. Such applications shall be limited to a single lot. (31 For any office, commercial or industrial use within an enterprise zone or subzone designated by the Commonwealth of Virginia, an application fee shall not be required for the actions footnoted as [31, provided the director of planning determines that the request is in compliance with the comprehensive plan. f41 A single aapplication may be made for any combination of the requests footnoted as (41. The fee for any combination of these requests shall not be cumulative, rather the fee shall be based upon the category havin tg he highest fee. Such applications shall be limited to a single lot. 000 1928.87563.1 g ~~~~~~ Attachment C Sec. 19-264. Preparation and submission of site plans. 000 (f) After site plan approval other than minor site plan and improvement sketches and prior to the issuance of a land disturbance permit, the property owner or his agent shall deliver to the director of environmental engineering in electronic format such as DXF for AutoCADD, or other electronic format acceptable to the director, the following information: (i) proposed contours for the approved site plan, (ii) boundaries of all impervious areas for the approved site plan and (iii) delineation of storm sewer lines and associated structures for the approved site plan. , a fer-mat: (2) That this ordinance shall become effective immediately upon adoption. 1928.87563.1 9 ®~ ®~ ~~ ~a~ti~ . i` .- '?u~~~~` CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2012 Item Number: 8.A.1. Subject: Nomination/Appointment to the Committee on the Future County Administrator's Comments: County Administrator: Nomination/appointment of members to serve on the Committee on the Future. Summary of Information: The Committee on the Future is a citizens committee appointed by the Board of Supervisors for the purpose of identifying, studying and making recommendations on long-range issues impacting the county. The appointees to the Committee on the Future serve at the pleasure of the Board of Supervisors. Mr. Warren has nominated Ms. Sandra Pettengill to fill the vacancy representing the Clover Hill District. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedures are suspended by unanimous vote of the board members present. Nominees are voted on in the order that they are nominated. Preparers Kimberly D. Conley Attachments: ~ Yes Title: Special Assistant for Board and Community Affairs ^ No o~o~~~ CHESTERFIELD COUNTY ~~°"` ~`r`~. BOARD OF SUPERVISORS Page 1 of ' "~~.~'~v~ ' AGENDA ~'-~-i ,,,~, ~•Har~N17' -~-i Meeting Date: May 23, 2012 Item Number: 8.A.2. Subject: Nomination/Appointment to the John Tyler Community College Local Board County Administrator's Comments: County Administrator: Nominate/appoint a member to serve on the John Tyler Community College Local Board. Summary of Information: The John Tyler Community College Local Board acts in an advisory capacity to the State Board for community colleges and performs such duties with respect to the operations of the College as may be delegated to it by the State Board. The Board of Supervisors makes three at-large appointments to the local board. Current appointees include Mr. Brad Hammer, Mr. Art Heinz and Dr. Joyce Rowe. Mr. Hammer's term expires June 30, 2011, and he is not seeking reappointment. Mr. John Titus has expressed an interest in serving on the board and has submitted an application. Board members concur with the appointment of Mr. Titus. His term would be effective July 1, 2012 through June 30, 2016. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers Louis Lassiter Title: Assistant County Administrator Attachments: ~ Yes ® No '`,~~~ ~'f ~ y ~ ~ ~~~.~<~,, J 1749 ~,~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2012 Item Number: 8.A.3. Subject: Nomination/Appointment to the Chesterfield County Airport Advisory Board County Administrator's Comments: County Administrator: Nominate/appoint a member to serve on the Chesterfield County Airport Advisory Board representing the Dale District. Summary of Information: The Chesterfield County Airport Advisory Board (AAB) was established by the Board of Supervisors in 1995 as an advisory body with the responsibility of providing advice and recommendations to the Board of Supervisors, including long term conceptual planning, master planning, airport development, airport operations, and airport safety. The advisory Board may also perform other duties as directed by the Board of Supervisors. The AAB consists of one member from each magisterial district, and a representative from county staff. The term of the Dale District representative has expired and the position needs to be filled. Mr. Andrew McEnhimer has expressed an interest in serving on the AAB and he has submitted an application. If appointed, his term would begin immediately and it will expire on May 22, 2015. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers Robert C. Key Title: Director of General Services Attachments: ~ Yes ^ No CHESTERFIELD COUNTY _~~~,t BOARD OF SUPERVISORS Page 1 of 2 ` ~ t: AGENDA ..; Meeting Date: May 23, 2012 Item Number: 8.A.4. Subiect: Nomination/Reappointment to the Camp Baker Management Board County Administrator's Comments: County Administrator: Nominate/reappoint Mr. William "Ed" Nicely to serve on the Camp Baker Management Board. Summary of Information: The Camp Baker Management Board has the responsibility of overseeing and monitoring the operation of Camp Baker. The position serving as administrative liaison for the County of Chesterfield expired April 30, 2012. Mr. William °Dsd" Nicely is employed by Chesterfield County Department of Mental Health Support Services as the Intellectual Disability Services Manager, and is a strong advocate for services and opportunities available to those with intellectual disabilities. Mr. Nicely's knowledge and expertise has been an asset to the Camp Baker Management Board. Mr. Nicely has agreed to continue serving as the administrative liaison for the County of Chesterfield for another term of three years, should the Board of Supervisors so choose. The Camp Baker Management Board concurs with the appointment of Mr. Nicely. The term would be effective May 1, 2012 through April 30, 2015. Preparers Debbie Burcham Title: Executive Director, CSB Attachments: ~ Yes ^ No # ~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) Under the existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. ~~~~ CHESTERFIELD COUNTY ,~~ti ~~~ BOARD OF SUPERVISORS Page 1 of 2 ~~~~~ ~~- AGENDA t,~~v-~; Meeting Date: May 23, 2012 Item Number: 8.A.5. Subject: Nomination/Appointment to the Comprehensive Services Act (CSA) for At Risk Youth and Families, Community Policy and Management Team (CPMT) County Administrator's Comments: County Administrator: Nominate/appoint Mrs. Molly Cheek representative on the CSA, Community begin 5/23/2012 and end 06/30/2014. Summary of Information: to serve as the private provider Policy and Management Team, term to The purpose of the Community Policy and Management Team (Code of Virginia § 2.2-5204 and § 2.2-5205), is to implement the requirements of the Comprehensive Services Act, including the expenditure of funds appropriated by the localities and allocated by the State. Per the Virginia State Comprehensive Services Manual, "the governing body of each single jurisdiction district and the governing bodies of each multi- jurisdictional district must appoint a CPMT." The minimum mandatory membership (Code of Virginia) § 2.2-5205 of each team includes local agency heads or their designees from the Community Services Board; Department of Social Services; Juvenile Court Services Unit; and school division. Additional membership includes a parent representative and private provider representative, if a private organization or an association of providers is located within the locality. Preparers Sarah C. Snead Title: Deputy County Administrator, Human Services Attachments: ~ Yes ^ No # C~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Mrs. Molly Cheek is employed by Dominion Youth Services providing services to youth and families through youth group homes, independent living programs, in-home counseling, and mental health support services. Mrs. Cheek has agreed to serve in this capacity and no other applications were received for the private provider representative appointment. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. ®'~~ ~~ ~. r, ~ s1 L~ • W Y'. E u.~+L.~- ~:~,, ~,~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 23, 2012 Item Number: B.B. Subject: Streetlight Cost Approval County Administrator's Comments: County Administrator: This item requests Board approval of streetlight installations in the Dale District. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections and 2. A petition is required which must be signed by 75~ of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. CONTINUED NEXT PAGE Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No # ~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. DALL DISTRICT: • In the vicinity of the entrance to the Jessup Station subdivision, two streetlights to illuminate the east and west approaches to Jessup Station Drive on Cogbill Road. Cost to install streetlights: $1,021.13 (Design Cost: $750.00) Does not meet minimum criterion for intersection For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. ~Q~`~. STREETLIGHT REQUEST Dale District Request Received: April 15, 2012 Estimate Requested: April 15, 2012 Estimate Received: April 26, 2012 Days Estimate Outstanding: 11 NAME OF REQUESTOR: Ms. Clementine Futrell ADDRESS: 5613 Jessup Station Place North Chesterfield, VA 23234 REQUESTED LOCATION: In the vicinity of the entrance to the Jessup Station subdivision, two streetlights to illuminate the east and west approaches to Jessup Station Drive on Jessup Road. Cost to install two streetlights: $1,021.13.. POLICY CRITERIA: Intersection: Not Qualified -both installation sites are approximately 125 feet from the actual intersection of Jessup Station Drive and Jessup Road (see attached diagram) Petition: Qualified Requestor Comments: "Lighting will provide • Safety for our school age children in the morning at the bus stop • Bring visible access to our community (subdivision) entrance • Enhance driving conditions for our residents and our families Facilitate emergency vehicles when time may be an essential component." Staff Comments: Dominion Power has advised staff that this cost, in the form of two lights atone price, is less costly than the sum of both installations separately. Dominion Power has further advised that these installations as estimated together are at least $2500 less expensive than installing a single light on a new pole directly at the intersection of Jessup Station Drive with Jessup Road. Staff notes that the two lights in this request would be installed on existing poles, each of which are approximately 125 feet from the intersection, and are, thus more than 200 feet apart and in keeping with the guidelines in the streetlight policy. Staff has met with the Jessup Station subdivision citizens group concerned with the lighting of their entrance and they are in accord with this project as described. ~®~~~. streetlight equest ap May 23, 2012 I-iOLDEN RD JESSUP STATION CT ~ ESSUP STA°~~ON Pt _z O d w ~ SSUP RD ~ ~ m } v a 0 0 ~ ~ o w W JAMSON RD This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend ® existing light ~ requested light f1.~ f., ~ ~ ;r~ ~1 ~~y. +' ~ ~r ,. ~JM ~~~~ . a~~ 375 ~~•-- , 4 ~"`~ ~ ~ . ~.. ,p '' ~_. 187.5 0 N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. ~~'~~ ~r~ r ~ r, . 375 Feet ~' ,~ ~;'~ .~ __ ~ . ~'~Q~a~ ~~'"°'"4~~ CHESTERFIELD COUNTY 4~ `~'s• ~' BOARD OF SUPERVISORS Page 1 of 1 \;~-~; "! ~,..:,h,~ AGENDA Meeting Date: May 23, 2012 Item Number: 8.C.1.a. Subject: Recognizing Mr. and Mrs. Richard Roosevelt Jiggetts on Their 70th Anniversary County Administrator's Comments: County Administrator: Mr. Holland requests that the Board adopt the attached resolution recognizing the 70th anniversary of Mr. and Mrs. Richard Roosevelt Jiggetts. Summary of Information: Mr. and Mrs. Jiggetts are lifetime residents of Chesterfield County and have been exemplary citizens who have been leaders in their church and in business, education and other endeavors that have positively influenced Chesterfield County. Preparers Don Kappel Title: Director. Public Affairs Attachments: ^ yes ~ No ~o~~ RECOGNIZING MR. AND MRS. RICHARD JIGGETTS WHEREAS, Mr. (Friend) Jiggetts 2012; and WHEREAS, the Hill High School, their lifelong hon Richard Roosevelt Jiggetts and Mrs. Mary Louise celebrated their 70th wedding anniversary on May 2, couple first met when they were students at Hickory then located in Chesterfield County, which has been .e ; and WHEREAS, they graduated in 1941, and were married on May 2, 1942; and WHEREAS, Mr. Jiggetts, an architectural draftsman by training, served his country during World War II with tours of duty in the Pacific theater; and WHEREAS, Mrs. Jiggetts earned a Collegiate Professional (Bachelor of Science) degree from Virginia State College after completing her degree at the Virginia State Normal School; and WHEREAS, Mr. Jiggetts designed many homes, churches and additions in Chesterfield County and the Tri-Cities area, including in the Brandermill, Woodlake, Lake Chesdin and Wellington Farms communities, among others; and WHEREAS, Mr. Jiggetts worked at Albemarle Paper Company, David M. Lee Legal Services and Reynolds Metals Company, and the couple also both were entrepreneurs, with several businesses over the years; and WHEREAS, Mr. Jiggetts also served as principal at Wildwood Elementary School in Fluvanna County, where Mrs. Jiggetts had her first teaching position; and WHEREAS, both Mr. and Mrs. Jiggetts are longtime, active members of First Baptist Church (Centralia); and WHEREAS, Mr. Jiggetts was ordained a Deacon at First Baptist Church (Centralia) in 1973; and WHEREAS, Mrs. Jiggetts became a Deaconess in the church at that same time; and WHEREAS, Deaconess Jiggetts has been a member of First Baptist church (Centralia) for approximately 80 years, and served as Church Clerk for 18 years and as Co-Director of the Vacation Bible School for 17 years, along with serving as a Sunday School teacher for many years; and WHEREAS, both Deacon Jiggetts and Deaconess Jiggetts have held numerous leadership positions in the Virginia State Baptist Deacons Convention, including Mrs. Jiggetts' term as president of the Women's Auxiliary of the Virginia State Deacons Baptist Convention for a period of four years, in addition to being selected as Virginia State Deaconess of the Year in 2005; and ~~~~5~ WHEREAS, together, in these and numerous other selfless ways, Mr. and Mrs. Jiggetts have shared their many talents and been exemplary citizens who have worked diligently to improve the lives of others. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby recognizes the many outstanding contributions of Mr. and Mrs. Richard Roosevelt Jiggetts to their country, to their church community and to Chesterfield County, Virginia, expresses, on behalf of the residents of Chesterfield County, its appreciation for their leadership, caring, wisdom and dedication, and extends all best wishes for many more years together. Q~~~ .ate aRir~ c~i ~~E ~ ~~. ~~ ~~~,~ `?krt"~@ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2012 Item Number: 8.C.1.b.1. Subject: Resolution Recognizing Firefighter Kenneth G. Wright, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of attached resolution. Summary of Information: Firefighter Kenneth G. Wright retired from the Fire and Emergency Medical Services Department on November 1, 2011, after providing 29 years of service to the citizens of Chesterfield County. Preparers Edward L. Senter, Jr. Title: Fire Chief Attachments: ^ Yes ~ No # RECOGNIZING FIREFIGHTER KENNETH G. WRIGHT UPON HIS RETIREMENT WHEREAS, Firefighter Kenneth G. Wright retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on November 1, 2011; and WHEREAS, Firefighter Wright attended Recruit School #13 in 1982 and has faithfully served the county as a lieutenant and firefighter for twenty-nine years in various assignments, including the Bon Air, Manchester, Wagstaff, Ettrick, Airport, Chester, Centralia, and Matoaca Fire and EMS Stations; and WHEREAS, Firefighter Wright was awarded a Unit Citation for the exemplary efforts involved in the rescue of a child from a burning home in December 1994; and WHEREAS, Firefighter Wright was awarded a Unit Citation for his assistance and team work involving the life saving efforts of a citizen suffering from cardiac arrest in July 2002; and WHEREAS, Firefighter Wright was a member of the department's Employee Human Relations Committee, the Quality Council, the Child Safety Seat Program and the Apparatus Replacement Committee for Truck 2, which resulted in implementing changes to the types of aerial apparatus used that are still being utilized today; and WHERAS, Firefighter Wright submitted many suggestions to improve the work place for fellow firefighters, specifically a Pilot Program to debrief firefighters who have been through traumatic events; and WHERAS, Firefighter Wright obtained certifications as a MSA Mask Repair Technician and Survivair Mask Repair Technician and was an integral team member of the Self-Contained Breathing Apparatus Shop, saving the county thousands of dollars in repair costs by performing maintenance/repairs to the organization's self-contained breathing apparatus inventory. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Kenneth G. Wright, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and congratulations upon his retirement. ~~®~ g:~~~z it '4Y 4 . ~ ~, ~.u~~L ~,~ ~~y~P CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2012 Item Number: 8.C.1.b.2. Subject: Resolution Recognizing Ms. Joan Ferrante, Chesterfield Department of Mental Health Support Services, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Joan Ferrante is retiring from the Chesterfield Department of Mental Health Support Services after providing 24 years of service to the citizens of Chesterfield County. Preparers Debbie Burcham Title: Executive Director of Chesterfield CSB/MHSS Attachments: ^ Yes ~ No # ~~~~~ RECOGNIZING MS. JOAN FERRANTE UPON HER RETIREMENT WHEREAS, Ms. Joan Ferrante has provided 24 years of dedicated and faithful service to Chesterfield County; and WHEREAS, Ms. Ferrante began her career with the Chesterfield County Department of Mental Health Support Services on June 27, 1988, as a Switchboard Operator at the front desk reception area, where she answered the phones for the entire department including Intake and Crisis, as well as handling appointment scheduling; and WHEREAS, Ms. Ferrante was assigned to Medical Services in 1990 as the Medical Receptionist where she coordinated and maintained appointments for ten to twelve psychiatrists, working with consumers, case managers and therapists from all programs in the agency; and WHEREAS, Ms. Ferrante began providing administrative support to the Medical Director in 1995 as Senior Office Assistant and was responsible for keeping track of special/designated appointment slots for appointments such as Crisis, urgent medical psychiatric evaluations, Drug Court/Dual Track, hospital and jail discharges, adult and child psychiatric and medical evaluations, and medication groups; and WHEREAS, Ms. Ferrante took on the responsibility of adding consumers to medication groups as needed and verified the presence of referrals and activated the service plans for all new referrals; and WHEREAS, Ms. Ferrante's dedication and attention to detail ensured no one fell through the cracks and was seen at least every three months, doing her best at keeping the physicians fully booked with no unused psychiatric evaluation slots; and WHEREAS, Ms. Ferrante put in a lot of extra hours to get guidelines in place for the new electronic medical records system, Profiler, and trained in and mastered the system; and WHEREAS, Ms. Ferrante worked with new physicians and residents to get them through new staff orientation in a timely fashion and added them to the Profiler system; and WHEREAS, Ms. Ferrante provided administrative support to the Clozaril Committee, which reviewed all referrals for the Clozaril trial and printed weekly schedules of the doctors so that all teams would be prepared for team staffings; and WHEREAS, Ms. Ferrante always displayed a positive, caring attitude, and a willingness to accept new projects and responsibilities; and WHEREAS, Ms. Ferrante will be sorely missed for her ever-present smile and commitment to providing quality customer service to her co-workers and Chesterfield's citizens. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Ms. Joan Ferrante, and extends appreciation for her 24 years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. `0! ~! E'a'u/ ~~c `~~ ~~`, ` ~ u ~ ~ rs+ ~ `INCIRQ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2012 Item Number: 8.C.1.c. Subiect: Resolution Recognizing Mr. Edward J. Myers for His Service as District Chief of the Bon Air Volunteer Fire Department County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Edward J. Myers served as District Chief for the Bon Air Volunteer Fire Department for more than 17 years. The resolution will be presented to Mr. Myers at a membership meeting of the Bon Air Volunteer Fire Department. Preparers Edward L. Senter. Jr. Title: Fire Chief Attachments: ^ Yes ~ No # ®.~. RECOGNIZING MR. EDWARD J. MYERS FOR HIS SERVICE AS DISTRICT CHIEF WHEREAS, Mr. Edward J. Myers served as District Chief of the Bon Air Volunteer Fire Department for more than 17 years; and WHEREAS, Mr. Myers has served as District Chief for two different terms from 1994 to 1997, and from 1999 to 2011; and WHEREAS, Mr. Myers joined the Bon Air Volunteer Fire Department in 1987 and has served the citizens of Chesterfield County for 25 years, dedicating countless hours to the protection of these citizens; and WHEREAS, Mr. Myers has held various positions within the Bon Air Volunteer Fire Department including Firefighter, Motor Pump Operator, and Lieutenant; and WHEREAS, Mr. Myers has now assumed the position of President of the Bon Air Volunteer Fire Department; and WHEREAS, Mr. Myers led the design and procurement of several fire units including Unit 49, Brush 4, Car 40, Utility 4, and the refurbishment of Engine 204; and WHEREAS, Mr. Myers displayed tremendous leadership following the tragic and untimely death of Firefighter Bradley McNeer, keeping the Bon Air Volunteer Fire Department active, and continues to promote participation in memorial services for members who die in the line of duty; and WHEREAS, Mr. Myers assisted in making revisions to the Chesterfield Fire and EMS Volunteer Officers Training Program; and WHEREAS, Mr. Myers has served as a long-time Motor Pump Operator and Emergency Vehicle Operations Course Instructor; and WHEREAS, Mr. Myers has been a leading force in integrating career and volunteer personnel assigned to Fire Station #4, creating a cooperative attitude that has served as a model for other companies to emulate; and WHEREAS, Mr. Myers has displayed leadership and cooperation with the department's executive staff in clarifying and updating the department's response practices by converting volunteer personnel serving at Fire Station #4 to duty crews. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Mr. Edward J. Myers, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service as District Chief. ~~~ CHESTERFIELD COUNTY ;w"Y'`-'~ BOARD OF SUPERVISORS Page 1 of 1 ,~,~_~~- ~ AGENDA ,~4- Meeting Date: May 23, 2012 Item Number: 8.C.1.d. Subiect• Resolution Recognizing Mr. Derek Matthew Allen, Troop 876, Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Matthew Thomas Johnson, Troop 876, sponsored by Mount Pisgah United Methodist Church, upon attaining the rank of Eagle Scout. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No #oce~a~~ RECOGNIZING MR. MATTHEW THOMAS JOHNSON UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Matthew Thomas Johnson, Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Matthew has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Matthew Thomas Johnson, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as one of its citizens. ®~~ ~~~'~-~~; CHESTERFIELD COUNTY ~~~,~~~ ~' BOARD OF SUPERVISORS Page 1 of 1 ~'' "~~`~` ' AGENDA ,~„~r;U, ... Meeting Date: May 23, 2012 Item Number: 8.C.2.a.1. Subiect• Request for Permit for George Hoover to Stage a Fireworks Display at 70 Bellona Arsenal, Midlothian, Virginia on May 26, 2012, for a Wedding Celebration County Administrator's Comments: County Administrator: The Board of Supervisors is requested to approve a permit for George Hoover to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia on May 26, 2012, for a wedding celebration. Summary of Information: George Hoover has requested permission from the Board of Supervisors to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia 23113, on May 26, 2012, for a wedding celebration. George Hoover has significant pyrotechnical experience and will personally discharge the fireworks display. Mr. Hoover has assisted in the staging of similar displays on the same property for more than 20 years without incident. Mr. Hoover has obtained a liability insurance policy naming the County of Chesterfield as a co-insured party in the amount of $1,000,000. The Fire Marshal's Office has reviewed this fireworks request and indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. Preparers Jeffrey L. Mincks Attachments: ~ Yes Title: County Attorney 0505:88045.1 ^ No ~~~ a~ k~~~ CHESTERFIELD COUNTY ~~'`_ ~~~ ~~ BOARD OF SUPERVISORS Page 1 of 1 ~~~` ;;;~' AGENDA ~~~ Meeting Date: May 23, 2012 Item Number: 8.C.2.a.2. Subject: Request for Permit for George Hoover to Stage a Fireworks Display at 70 Bellona Arsenal, Midlothian, Virginia on Wednesday, July 4, 2012, with a Rain Date of Saturday, July 7, 2012, for an Independence Day Celebration County Administrator's Comments: County Administrator: The Board of Supervisors is requested to approve a permit for George Hoover to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia on Wednesday, July 4, 2012, with a rain date of Saturday, July 7, 2012. Summary of Information: George Hoover has requested permission from the Board of Supervisors to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia 23113, on Wednesday, July 4, 2012, with a rain date of Saturday, July 7, 2012. George Hoover has significant pyrotechnical experience and will personally discharge the fireworks display. Mr. Hoover has assisted in the staging of similar displays on the same property for more than 20 years without incident. Mr. Hoover has obtained a liability insurance policy naming the County of Chesterfield as a co-insured party in the amount of $1,000,000. The Fire Marshal's Office has reviewed this fireworks request and indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. Preparers Jeffrey L. Mincks Title: County Attorney 0505:88137.1 Attachments: ~ Yes ^ No # ~®~~ a,~r~»'„..•~ CHESTERFIELD COUNTY z ~~~ ~` ,~, . ,,.~, ~ BOARD OF SUPERVISORS Page 1 of 1 '~.r,.`"":~ °~` AGENDA ~,,,~ , Meeting Date: May 23, 2012 Item Number: 8.C.2.a.3. Subiect• Request for Permit for George Hoover to Stage a Fireworks Display at 70 Bellona Arsenal, Midlothian, Virginia on Saturday, September 8, 2012, with a Rain Date of Sunday, September 9, 2012, for Hoover & Strong's Centennial Celebration County Administrator's Comments: County Administrator: The Board of Supervisors is requested to approve a permit for George Hoover to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia on September 8, 2012, with a rain date of Sunday, September 9, 2012. Summary of Information: George Hoover has requested permission from the Board of Supervisors to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia 23113, on September 8, 2012, with a rain date of Sunday, September 9, 2012. George Hoover has significant pyrotechnical experience and will personally discharge the fireworks display. Mr. Hoover has assisted in the staging of similar displays on the same property for more than 20 years without incident. Mr. Hoover has obtained a liability insurance policy naming the County of Chesterfield as a co-insured party in the amount of $1,000,000. The Fire Marshal's Office has reviewed this fireworks request and indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. Preparers Jeffrey L. Mincks Title: County Attorney 0505:88138.1 Attachments: ~ Yes ^ No # ®!~`~ =~~~. CHESTERFIELD COUNTY ~w. G<; ~~ z BOARD OF SUPERVISORS Page 1 of 1 .~u„oq-~ ~' ~~ ''~`~r-} AGENDA Meeting Date: May 23, 2012 Item Number: 8.C.2.b. Subject: Request for a Permit to Stage a Fireworks Display at the Chesterfield County Fairgrounds on July 4, 2012, with a Rain Date of July 5, 2012 County Administrator's Comments: County Administrator: 0 The Board of Supervisors is requested to approve a permit to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2012, with a rain date of July 5, 2012. Summary of Information: The Chesterfield County Parks and Recreation Department has requested permission from the Board of Supervisors to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2012, with a rain date of July 5, 2012. The Parks and Recreation Department has conducted similar displays on the same property in previous years without incident. The fireworks supplier, Zambelli Fireworks MFG. Co., Inc., is a nationally known fireworks company that has successfully assisted the County in its July 4 celebration for the past five years. Zambelli has obtained a liability insurance policy naming the County of Chesterfield as an additional insured party in the amount of $2,000,000. The Fire Marshal has reviewed this fireworks request and indicates that it meets the criteria under the Fire Prevention Code. Preparers Jeffrey L. Mincks Attachments: ~ Yes ^ No Title: County Attorney 0505:88135.1 ~~~io~~ -,~~~~, CHESTERFIELD COUNTY 4 ~ zy ~` ~~~` BOARD OF SUPERVISORS Pa e 1 of 2 -~ 9 ~3 ~.;~l::,pp~ ~, :--~;;q~-~r, AGENDA ~A'ti(;~S~~c Meeting Date: nosy 23, 2012 Item Number: 8.C.2.c. Subiect: Request for a Permit to Stage a Fireworks Display at the Sunday Park Peninsula of Brandermill on Wednesday, July 4, 2012, with a Rain Date of July 7, 2012 County Administrator's Comments: County Administrator: The Board of Supervisors is requested to approve a permit to stage a fireworks display at the Sunday Park Peninsula at Brandermill on Wednesday, July 4, 2012, with a rain date of July 7, 2012. Summary of Information: The Brandermill Community Association ("BCA") has requested permission from the Board to stage a fireworks display at the Sunday Park Peninsula at Brandermill on Wednesday, July 4, 2012 at dusk, with a rain date of Saturday, July 7, 2011. BCA has retained W. G. Bulifant, II, of Dominion Fireworks, Inc. to discharge the fireworks. Mr. Bulifant is an experienced, capable fireworks discharger who has conducted numerous similar displays at Brandermill and elsewhere in the County. The BCA has submitted evidence of a fireworks liability insurance policy naming the County of Chesterfield as a co-insured party in the amount of $2,000,000. The Fire Marshal's Office has reviewed the request Preparers Jeffrey L. Mincks Attachments: ~ Yes Title: County Attorney 0505:88134.1 ^ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA and has indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. In the thirteen years that Brandermill has conducted this fireworks display, no safety or fire responses have been required by the fireworks activity. The Fire Marshal and the Director of Utilities have also determined that fireworks displays such as the one proposed by BCA do not have an adverse environmental effect on Swift Creek Reservoir. 0505:88134.1 ~~~ ~~~~, 4 3 V c' ~, ~,~ nBCLHEA CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2012 Item Number: 8.C.3. Subject: Authorize the Receipt and Appropriation of Department of Homeland Security Grant Funds from the Metropolitan Medical Response System Grant Program County Administrator's Comments: County Administrator: Authorize acceptance and appropriation of $65,000 in grant funds from the Department of Homeland Security, Metropolitan Medical Response System Grant Program, to purchase HVAC systems, electrical system upgrades and a utility trailer for the Fire and EMS Department's Western Shelter System. Summary of Information: The Board of Supervisors is requested to accept and appropriate $65,000 in grant funds from the Department of Homeland Security, Metropolitan Medical Response System Grant Program, for equipment expenses associated with the purchase of two (2) HVAC systems, electrical system upgrades and a utility trailer for the Fire and EMS Department's Western Shelter System. This shelter system is utilized by our department as an operations shelter area for Chesterfield Fire and EMS members to perform command level functions and support special operations during emergency incidents. There are no matching funds required. Preparer: Edward L. Senter Title: Chief, Fire & EMS Preparer: Allan M. Carmody Title: Director. Budget & Management Attachments: ~ Yes ^ No # ~~ '`. ~--~;~ ~~ c. ~ ~, ~ -~ ,~: ~_ ~Y~ t. ~y. . f, ro~~ w ~a~,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 23, 2012 Item Number: 8.C.4. ~, Subject: Street Name Approval County Administrator's Comments: County Administrator: The Board of Supervisors is requested to approve naming four roads in the Stonebridge development after fallen service members. Summary of Information: The Environmental Engineering Department has been requested by the Economic Development Revitalization Section to name several roads in Stonebridge development for fallen service members who participated in Operation Iraqi Freedom. This request came from the developer, Crosland Southeast, who has approved the use of these names on certain roads. Kroger, currently under construction, has also agreed to the names as shown on the attachment. Richmond Regional Planning District Commission has also approved the use of proper names. Per County Code, Section 16- 12(b), street names using proper names must be approved by the Board of Supervisors. The names and branch of service are as follows: Donald May, Jr., United States Marine Corps Tim Price, United States Army Karl Linn, United States Marine Corps Michael Gray, United States Navy Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ^ No # Q~, ~~~~7b~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Staff Recommendations: Staff recommends that the Board of names in the Stonebridge development. Supervisors approve the use of proper The names are as follows: Donald May Jr Drive Tim Price Way Karl Linn Drive Michael Gray Way District: Midlothian ®~+~`~~ ©I ~~ ~; I; .. -~ i, i r~ ~'~+ i F , ...~,~ _; r i~~ ~'~f I z~ t. ..~ s ~o . I' _ i i ~! 1 _~ °~ 1' ~J L_ i ~i J ,r` 1 .. --_ ._ _ _ - _ . ___.r._ .........._ ....Y.L.....:r- .. ~ ~. i.. ',.'~. ....~ ....~ ... _... .. .. _ :. !~ -~ ems'. .. _.,.._ __.,. .._..., _. _.-.-~ ~, ~ 1 ..,..,~ ~ ~ ~ ~ ~ . 'q Via' .«~,v. '~"~ i 4„ .~ i ~ S ; _... ~; ~ Phase 1 -~ ~~ ^~~~'~~y ~ '~ ,~ ~ ~ :-- ~ ,~"~ err _ .~ - ~ -~` ,~ _;y~ ~ ~--~~ %- cPOOSr. is A ~ ~ ~ ~;' .._ ;a1 k}, y' p,, :~^i , ,ry1, 1A~'.'~.~ -! i = ~ .. Y `-S'^'n'!*':t~ r' b~~ '` `t` fit, !.: ~ 4~ ~ °"F i oc.F A Y,l~q ~ I ~ I. .! ~I4 i F;• h ~~:i ~0 Lam. ~Ae'i ~ ~ rr i~'!i1+F•-*- ~F'~ ,i,f ~ P i'., i~ ter, n ~,I t ~ I; ~~ ~. t c z-' ~ ,rte P_ ~ !' } i 1 ~~i Phase 2 ~ ! ~"•.:tir~t ~ .ar,~., ~ ~~t„!~• (~~ ,~ ~ 1 {;i / M ~! E ~ Tar ',~-F~¢t` `i'~ - _~. ,~: r i i ,~~ni~inil'~ ! ~' !' i ~~~ ~ ~ ~ Y ,~.~_. .___ I ' i_ ~ ~ ~ ~ ~ ~ C ~ 1 1 s .~._ ._ ...__ ` ~ _ ' _ i 1 } I t ~ 1 ~^ ~.. ~ 4 ;I 1 ! i r_~ ___, ~ ~ ~ ~ -- ;, } ~ ~ ~. i T ii ~ ~i i ~ [ ! i i -_~ ! i / , f / r 1 '`; ...: I ii ` r i ' '_ _"'. .. ~ ___.._. 1 ~ i a i ~ ~ - -- -_..._. _ E ._f ~ -~ _ _ ii ~ ! ~ - ~ i .. ~ I_.~_~ . ~ f i i ' __,.~. - i" ~! i_.. _~ , ~~~}~ ~ y\Y1L1.ff4 .. +k ~ --.` ~y171!f ' ~'~ `Iky~+, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2012 Item Number: 8.C.5.a. Subject: Transfer of $800 from the Midlothian District Improvement Fund to the Police Department for Police/Traffic Coverage at the Bon Air Historical Society's Victorian Day Parade County Administrator's Comments: County Administrator: Board Action Requested: Transfer of $800 from the Midlothian District Improvement Fund to the Police Department for police/traffic coverage at the Bon Air Historical Society's Victorian Day Parade. Summary of Information: Chairman Gecker is requesting the Board to transfer $800 in Midlothian District Improvement Funds to the Police Department to cover costs associated with using off-duty police officers for traffic control during the Bon Air Historical Society's Victorian Day Parade on May 12, 2012. It is legally appropriate to use public funds to provide traffic control for this event under Va. Code § 15.2-953B, since the Bon Air Historical Society is a non- profit organization that was formed to commemorate the historic settlement of the Bon Air community in the 19th century. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director, Budget & Management 0425:83649.1 Attachments: ^ Yes ~ No ~ ~~ `~r~'f,3 r Cit~ly DISTl~ICT iIVIt~R®V~MENT FUN® APPLICATION This applicatio~h must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does trot mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority•of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from eveh considering your request. What is the ~1a~rne of the applicant (person or organization) making this funding request? Bon Air Historical Society 2 If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) The Oldest Historical Society In Chesterfield County, organized in 1978, sponsors program and projects in the Bon Air Community, to promote the preservation and appreciation of the cultural, architectural and historical legacy of Bon Air, a Chesterfield County resort community organized in 1877. The BAHS has sponsored Its annual parade and festival in the heart of Old Bon Air far over thirty years and features tie parade, entertainment, historical exhibits, food and vendors in a family friendly environment. 3. What is the amount of fundi~hg you are seeking? Estimated at $800. 4. ~ Describe in detail the funding request and how the money, if approved, will be~spent. Police Services rendered for traffic control during parade and pedestrian safety during festival. We are required to provide off-duty officers for this function. Eight officers will be assigned this year. 5. Is any County Department ihvolved in the . project, event or program for which you are seeking funds? Only as described in 4. C~G-~'7 _ __ ,__..~ xEr3 9t :ii sns ztoz/~z/i~ 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Private funds and donations, if available. The festival and parade is the gift of the BAHS to the community. Assistance is required to offset expenses. This is a non- profitevent. 7. If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? 8. What is the address of the' applicant making this funding request? BAHS, P.O. Box 3432, Bon Air, VA Yes ® No ^ Yes ® No ^ Yes ICI No ^ 23235 Att: Len Tuck, President 9. What is the telephone number; fax number, e-mail address of the applicant? Len Tuck, 804-543-6629(c)804-272-9080(fax} LWTUCKLAVII a~MSN.COM Signature of applicant. If you are signing 0~1 behalf of an organization you must be the president, vice-president, chairmanldirector orvice-chairman of the organization. ~.~~~~~~ Signature President Title (if signing on behalf of an organization) ~~~~*~-~ _ _~ ,..~~~, xa3 9z :iT sns zioz/~z/~ Lenard W. Tuck, Jr. Printed Name 4123/12 Date ~®~~~ `"" """~' Xd3 9T ~TT gnS ZTOZ/bZ/'ryJ ~~~ CHESTERFIELD COUNTY ~'~~, BOARD OF SUPERVISORS Page 1 of 1 ~v; r~'i AGENDA ,;a~ t,k~a Meeting Date: May 23, 2012 Item Number: 8.C.5.b. Subject: Transfer $12,540 from the Bermuda District Improvement Fund to the Parks and Recreation Department to Purchase and Install New Concrete Steps and Chain Link Fencing at the Carver Middle School Football Field County Administrator's Comments: County Administrator: Board Action Requested: Transfer $12,540 from the Bermuda District Improvement Fund to the Parks and Recreation Department to purchase and install new concrete steps and chain link fencing at the Carver Middle School football field. Summary of Information: Supervisor Jaeckle has requested that $12,540 be transferred from the Bermuda District Improvement Funds be transferred to the Parks and Recreation Department to purchase and install new concrete steps and chain link fencing at the Carver Middle School Football field. Although this request was originally made by the Carver Athletic Association, the County is not legally authorized to give money to private organizations like the Association. The Board is authorized to transfer public funds to the Parks and Recreation Department to make capital improvements to County property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director, Budget and Management 0425:88125.1 Attachments: ®Yes ~ No DISTRICT l PROYE~fIE1MT FUNDS ARPLICATION This apptlcatian must be completed and signed before the County can consider a request for funding with Dtstrlct Improvement Funds: Camplettng and signing this form does not mean #hatyou w 11 receive funding or ~a# the County can legally consider your request. Virginia law places subatantiai restrictions on the authority of th®County to give public funds, such as Di:trlct Improvement Fur-ds, to private persons or organizations and these restrictions may preclude the County`tx il3oard of 8upervtsors from even co~lderln® your request. 1. What is the name of the applicant (person ar arganizatian~ making this funding reC~UeSt? 2. if an organization is the applicant, what is the nature and purpose of the arganizafion? (Also attach organization's most recent articles of incorporation andlor bylaws toapplicatlon.} 3. What is the amount of funding you are seeking? 4. Describe in detail the funding request and how the money, if approved, wil! ba spent. 5. Is any Gounty,Department involved in the project, event or program for which you are seeking funds? ~dnc~l~ .~r'VI ~'i G~,c.~ik ~ ~,e„t ~ JYi.e'~o ~ ~ ~ r RL'~-~ ~ap ~ tl ~,~ct~C /G ~~~~ri iz~~va C. If this. requestfor funding wi11 not fully fund your activity or'program, what other ~- ~i4 individuals or organizations will provide the remainder of the funding? 7. If applicant is an organization, answer the following: is the organization a corporation? Yes ~ t+lo Is the organization non-profit? Yes _ kr No Is the organization tax-exempt? Yes _~_ l~ i 009:23380.1 i ~~~~ I ,.. i'~ge 2 S. What `is the address of tfte applicant making this funding request? v, t 3 ~/ rl't/'C. 2.~~'' 9. What is the telephone number, fax number -__~~U -Fr 7 7 e-mail address of the applicant? Ytr - 7 - S..S 3J Signature of applicant If you are signing on behalf of an organization you must be the pnsidant, vice-president, chairmantdlrecbor hainnan of the organization. <.... r.. $ ad~rA y 1/~~i'1 ~~ I~~ tie (if signing onb®half of an organization) tt '`]~~ ~ ~ i~ ~h tr ~-~^ Tit n. _-. Printed Name ~" ~`' ~v>~ Date R U407:2338U. t r ~, ~"~ ~°~ b A fffiii ~yi ~~~;ay= ~~~~~,r CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2012 Item Number: 8.C.6. Subject: State Road Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state road acceptances. Summary of Information: Dale District: Meridian at Watermark Matoaca District: Baileys Grove Section B Magnolia Green Section B Preparers Richard M McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No # ~~C~~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance -Meridian at Watermark DISTRICT: DALE MEETING DATE: May 23, 2012 ROADS FOR CONSIDERATION: CROSSWINDS BLVD Vicinity Map: Meridian at Watermark 1. VERITAS WAY 2. CAKEBREAD CT 3. PENFOLDS CT 4. PALO ALTO AVE 5. FLORA SPRINGS LN 6. OCTAGON DR 7. WHITE FENCE LN 2 8. FOUR VINES DR g 7 9. MOLLYDOOKER LN 0. BARBOURSVILLE LN 4 9 ~ 1 ~p 5 12 QV 13 14 5 O~' ~G~G ~~~ S~AIVD GLEN DR ~~ 5 Q-~ O ~S, G 11. KUNDE CT z '~F,Q 12. ROSENBLUM CT ~ ~p 13. HENDRY AVE p O 4 14. CAYMUS WAY ~ O~ ~Ci~ 15. ROMBAUER PKWY ~ ~~ O Produc®d By Ch®slertl®Id County GIS ~~~~~ TO: Board of Supervisars FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -BAILEYS GROVE SECTION B DISTRICT: MATOACA MEETING DATE: May 23, 2012 ROADS FOR CONSIDERATION: BAILEYS LN Vicinity Map: BAILEYS GROVE SECTION B ~g PATH RD ~ ~ 6 ~~ r ~3 . ~~ r'~ ~ ~ ~ t ~ BAILEYS GR v D ~ TEV M m ~ AVE ~ ~` ~ FOX MAPLE TER v ~ y FOX HUNT TRL EADO~IE DR ~ BEECHNUT VE ~ N ITTLE ~ ~~ DIRT O D RD R~VFR ' w o ~ b GlLRITCHlE ~ F1TZ1'{UG 0 ~ ST X o 70 MAHONE a s~ Hoo®s~ x G ^' I- ~ ~ Z aroduoed sy cnamsereoeia courny cis ~~~~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -MAGNOLIA GREEN SECTION B DISTRICT: MATOACA MEETING DATE: May 23, 2012 ROADS FOR CONSIDERATION: BEGONIA DR LAVENDER CT BLACK ALDER DR LAVENDER LN CHAMPIONSHIP CROSSING SILK OAK DR HOSTA LN Vicinity Map: MAGNOLIA GREEN SECTION B a ~ ~d m~c~ ~P~.~~EAF ~N ~~~~ ~`~ ~ N ~ ~'O ~ 5~ TRL z r ~~ 6 ~ FOB TECH DR ~ O~P~~~ ~..~ ~~D~~~O s' :. ~ ~ i WOOF ~' ~QAK DR '~ ® Z HO TA LN -p EGONIA DR X, Z~ LAVENDERI ~ GO~~ ASTER ti ~' ~ H OR ~ HON~Ygvs ~ w m ~ J W ~ SILVER MAPLE TER Q Z VIC~c~ O v ~ c0 G~ ~Q Og Produced By Chesterfield CourHy GIS ~~~ {~~'`"~ CHESTERFIELD COUNTY _~~" BOARD OF SUPERVISORS Page 1 of 1 H:Nyt~~.4a ~`` '~" ` AGENDA Meeting Date: May 23, 2072 Item Number: 8.C.7.a. Subject: Approval of a Contract for the Purchase of Property at 10111 Krause Road for Community Corrections Services County Administrator: Approve a contract for the purchase of a parcel of land containing 1.511 acres, more or less, with improvements, from Krause Road Properties, L.L.C. and authorize the County Administrator to execute the contract and deed. Summary of Information: In accordance with the direction set forth by the Board of Supervisors this past fall, staff requests approval of the purchase of a parcel of land containing 1.511 acres, more or less, with improvements, as shown on the attached plat for $1,495,000 plus closing costs which are estimated to be $10,000. The property includes a two story brick building containing 16,364 square feet of office space and a paved parking lot, which has been occupied by the county's Community Corrections Services (CCS) department since 1996. The majority of the funding for the acquisition ($1.3 million) was set aside by the Board during the FY2011 year-end process, while the remaining amount (plus closing costs) is included in the county's recently adopted FY2013 financial plan. Staff projects that the purchase price will be recouped within approximately 72 months and given the building's remaining economic life of 23 years, the investment should pay for itself several times over. Moreover, CCS will not occupy the entire building after the purchase, which leaves around 1,600 square feet of available space that could be used to absorb another compatible function that is leasing space elsewhere in the county. District: Dale Preparer: John W. Harmon Title: Real Property Manager Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ~ No ~ ~, ~~ ~~C~Ifi`~ ~fi~ Approval of a Contract for the Purchase of Property at 10997 Krause Raad for Community Carrectian Services y: ~, 1i~y` E ~. ~~ ~$ ~" '~.. ~ .,r~,~ .~• .~ ~r ~ y`r,1 F+ k ~~ t ;. ~~ ~~ V ,, ~ti :~ s -4-.,,Q -4 !, .a Bpi ; ~-- ~1 ~ r I I .PDA ~ v`0 ! 'LOT a-.~/Oy/4 ~ ~ l i 1 isi , .ilr~s tir ~ i ~ ~ ~ ~ir ~ t ~ ~~ , l___ _ _ ,... ~ ?,~ i`. +sr. ~ ~~ ~.-- .~ .~' '+' -- -- ~ r _ ~ i% ~$ ~~ ~: ~- ,tROrv ~ ,~a~i~,rc r ,~'>'Fis'_S' .sU.PYEY Fie'~P~ . /1®.4sS.Gt~ll~ /.!/YE.s'T/16lE.llT .4.s.~/•4TE.s' .SS~YY/,G~ .0 ~I.~CEL t"O~t/1.~/•t//~- l..S//t ,Ol.PE.s' .4,t/O .SYT!/,4TE0 Grr/ TiYE,~QI/1~!/ .t~.vE' o.~' .PAUSE ,tea ~.vr~r~.q /1/.46~f'1Zt.P/•4.C O•~'TP.~'T. ~.f~'s1r.Pr~E.tO lam(/~(/TY, Y/.PG;////14 sllCE~ /";SO' ~4TE6f<~,2 /SfB~ aT .~ ~~ JORDAN Ct~11~JLTING ENGINEERS P. C a5ao P~oFr=ssfo~~ fem. RtCMMOND; VlR6fNfA , ~, ~~~~H o~ ~. ~L C NO. p I37Q ~qNO SU~~ c ,~ ~~ y ~~x~~ i 1 ~ ~`~ .~- ~ o ~~ ~A~ti '1 ~~~ ~ ~, ~c ?> ~, ,. :r, r ,~ ~ 8 . ~~. F _ ~~ $rf ~ 5~ ~~~ir ~F~ 7'ha ewbJeaL"peepertr la aoL loooLed wltltla tho 1lmita of Lhe 100 rear flood houadarr as estebliehod Dr tho FNetal laameence AdminlaLroLlen. ~~~~~~~ ~,. ~, `~~ ~i~"~ ~~ } ~ -~~' ~$6[4u' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2012 Item Number: 8.C.7.b. Subject: Approval of a Contract for the Purchase of Property in the Bermuda Magisterial District Along Falling Creek at the Historic Falling Creek Ironworks Site County Administrator's Comments: County Administrator: Board Action Requested: Approve a contract for the purchase of approximately 6 acres of land along Falling Creek plus an access easement from Watercross Development, Inc. and authorize the County Administrator to execute the associated real estate documents. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of approximately 6 acres as shown on the attached sketch for $42,000. This parcel lies along Falling Creek adjacent to the existing Falling Creek Ironworks park site and would link two existing parklands along the creek. The 6-acre site would be used for the construction of walking trails along Falling Creek. Funding for the purchase and subsequent improvements is already in place via a previously approved VDOT Enhancement Grant. The contract also includes an option for potential purchase of additional adjacent acreage. Preparer: Michael S. Golden Preparer: Allan M. Carmody Attachments: ^ Yes Title: Director, Parks and Recreation Title: Director, Bud4et and Manacaement ^ No # OOS~Q3~39 ,~ 0 N 's~ ~, 0 F~ N 5'~N~ CT 6.04 ACRE PURCHASE PARCEL 0.12 ACRE EASEMENT PARCEL or 0 Q z `~L ~1 i t r~ l Ja'1- ~,, '~ ~' 3 G FALLING CREEK PARK -IRONWORKS AREA SKETCH OF 6+/-ACRES ACQUISITION CEL GPIN^ 68 8 N PARTIAL PAR 791 5517 5.4.2012 o goo aoo aoo Faet ~Ol Amid Pnd w n r ,i nti al. i.., -d<d i rn M d ' , . ilu, rv ~: -: UK acme ~,.a ® vn .uai ~lRb[~m09 Chcatalield Coumx v~6ioie ~e CheSmrtieW Cmory esw no teFd n~pm~uibilrt}'tm tha mformwim mw mW .. ..m C: IDVnu: tee„„~~nu~.n n:~~ew,...;w~,• r<n ~ ®yoed all Tr ~ V<.:. ~~ d. MI y ~~ .:p m~ ~ „a ~ WL~.. . PY 7AdL Amid Photo@rephy-Public Ibmein Harizmml dam ieb~mi mailm YA 9mm Plena Comd'mnm Vsy~m, NADB3. 0d&tm~. e^S'n - r a<h~ nu r ~. rs ~ Lr pwt~u:, ~~. y~: .xy.. iolvdoe. Prieted by ESRR°°Arc015*"' T^W&nPmc iafamntim ix beaedm 1989P~mEmmmetrY.NAV29. m he¢..d®:aad nm udroip.~:m~r ad BmirA P:u'y uNdk.wiil M'NnY en'~n~ ~/~~®~~ / 1. i •`v ~, ~~, C`i~.. ! a,~ ~/$~ 1 k. ~C:'I A ai i' ~j ~~ 1:8!1 f,- ~~~rF~p CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2012 Item Number: 8.C.8. Subiect• Approval of Lease for the Employee Health Clinic County Administrator's Comments: County Administrator: Authorize the County Administrator to execute a lease for the Employee Health Clinic. Summary of Information: Since October 2006, the County has leased space from the Health Center Commission at Lucy Corr Village for the Employee Health Clinic. This lease is for 3005 square feet at the existing rate of $18.00 per square foot ($54,090 annually) for two years beginning July 1, 2012. The rate is at the low end of the range for comparable medical office space. Sufficient funding for the lease of the clinic space was approved in the adopted FY2013 budget. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ^ No ~'~~`~. ~~ CHESTERFIELD COUNTY ~~ ~,~ ~~~,~:., ~~ BOARD OF SUPERVISORS Page 1 of 1 ~~, °~`~ ~ ~ AGENDA ~~:~~ Meeting Date: May 23, 2012 Item Number: 8.C.9.a. Subject: Request Permission for an Existing Sign to Encroach Within a Sixteen-Foot Water Easement Across the Property of Friendship Baptist Church County Administrator's Comments: County Administrator: Grant Friendship Baptist Church permission for an existing sign to encroach within a 16' water easement across its property, subject to the execution of a license agreement. Summary of Information: Friendship Baptist Church has requested permission for an existing sign to encroach within a 16' water easement across its property as shown on the attached plat. This request has been reviewed by the Utilities Department. The existing water line will not be affected. Approval is recommended. DIStrICt: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ®C~~~ I+~INIT"Y ~KETH Request Permission for an Existing Sign to Encroach Within a Sixteen Foot Water Easement crass the Property of Friendship Baptist Church M Chesterfield County L7epartment of Utilities L. s. 1 ..~7~`°~ .. ~ !'ri~~ ~~: ~ I ucl -h65.hr 4et ~~~~a~ 8QOK3U~.sPAGE g`~g a ~ ~ ,~ tom) 1 lath 50 tk SR. NO. 882 JACOBS ROAD EX. 50' R/W S 87755'23" E--- 390.00' .~ .~ ~` ~~ ' ~ ~ . a` ~ ~ ~ ~ ~~ ~~ ~ ~ ~ ~ ~~ ~~ ~ ~~ ~~`~~ ~ ~ p \,~ ~ ~ ~` ~~ ~~ ~~ ~~ Exrstnvc te• DRAINAGE \ ~ ~ ~ ~~ ~ ~ = 20 39'57" m R =365.00 4 ' r ~ PG ts.78 + ~ ~ T =66.55 v e f. ms ~ ~ L = f3f,65~ ~ ~ , ~ C = 130.94 O ~ ` ~ CB = S 2377'59" W v ~ ti ~ A i! ~ e ~ ~ ~ ~ ~ , 111 , ~ ` , , ~ ~ h ,', N 40 +++ y t ~ a } h 4 h E f f 741 r ~ w . +T~~ ~ ~' ~ ~ ~~~ + tii ry h ~ ~ ~ f\ ~ ~ ~~ ~ ~ f / /(,° ~ "' ~ + / O 2 ^aa~~~ '" 3 ' m ~r ~ 5 icense Area {Sign i ~ if ~ ~ Ofi~'l H ' ° ~/3 4 x 16 i ~ s ~ ''~ f " 4 I ~ = Y Y NAULTY f j y I • N 2047 ~ ' 4 a ~ ~ f6 WATER LINE j t ~ 1 ~ EA,r ; ~ ~~ `~.~ ' ~, 1 i 2 t,'h~ s~v~c°~ ~ f I i , ,,// ~.10'® PLAT SHOEING ' ~ ~` ,~ ~ A f6' ATERLINE EASEMENT ~ ACROSS THE PROPERTY OF ' i~ ~ ti FRIENDSHIP BAPTIST UR CH CH ~ ~ r~ DALE DISTRICT (~ L~ j ~ CHESTERFIELD C O~JNTY, VIRGINIA r+ l ~ N 3682289 83 `~ i l i ~ E ff7587o7.sa . , n . 5 c~-E vaa~+cnoN orsrANC~ .~; «,, ~,~. U S f 48 E ZS~Oi GEORGE, wRGIWIA 23675-1+ss L2 S 7"4932 E 36 S9 * - - ~ L3 S 76'Df E .4g DA 7F• DEG f~ RENSED: di1N..~ f9a7 4 N 13'4 aD E 2 1.62 ORANOV Br: AN5 scatE:• t "~5D' CNEdfEO BY.• NUN CACG CHK.: G~DUNTY ARO~CT N0. 93-0027 roe NO.: ~872a Ca~~~~ ~~°~~,~ Y~ ~1`~; i ~ ° ;~., ~:,.~~A CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2012 Item Number: 8.C.9.b. Subiect• Request Permission for a Deck Adjoining an Existing Above Ground Pool to Encroach Within an Eight-Foot Easement and a Ten-Foot Temporary Construction Easement Across Lot 1, Second Branch, Section 2, Resubdivision of Lots 10 and 11 County Administrator's Comments: County Administrator: Approve an amended license agreement with Joe and Teresa L. Byrd for a deck adjoining an existing above ground pool to encroach within an 8' easement and a 10' temporary construction easement across Lot 1, Second Branch, Section 2, Resubdivision of Lots 10 and 11. Summary of Information: On April 27, 2011 the Board approved a license agreement with Joe and Teresa L. Byrd for an above ground pool to encroach within an 8' easement and a 10' temporary construction easement across Lot 1, Second Branch, Section 2, Resubdivision of Lots 10 and 11. This amended license will allow the addition of a deck adjoining the pool in the easements. This request has been reviewed by the Utilities and Environmental Engineering departments. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~ 'III H IT1~ ~KETH Request Permission for a DeckAdjaining an Existing Above Ground Pool to Encroach Within an Eight Foot Easement and a Ten Foot Tem~orar~ Construction Easement across Lot 7, Second Branch, Section 2, Resubdivisian of Lots 70 and 19 A ~+'~ Pool and Deck t~ be Licensed ~,, ,=A ,i ~ ~ ~ ~~ C Q -~ Q ~ ~ ~ ~ ~~ ~ ~- ~~ ~~~ ,~~ \~`~ ~~ • ~ ~ ~~ f ~®~ N Chesterfield County Repartment of Utilities ~, ,~` L ~` V'a~ `~. C~~ ~ E * :T , t not - ~a yet Joe Byrd Teresa 4 Byrd ~1Ya06 Salta Rd DB. 6a29 PG. a6o Pua: ~sa~a~3s.$~oooo ~~ n l! .~ ~~, / ~i ^p~~~ n A ~h" ~ V 5~ ~ti , a~ ~~ ,,r r, ~~ ~ ~ j ~ Deck ~ ~ f ~'~,~/` LICENSE AREA ~ Ar r0 f ~ ~~ 1 ~~ ~ ~ ~ ~ ~~ f ~i ~ ! ~ ~p t~ ~ ~ ~ ltd, ~ ` ,~+~ / ~ ~ • ~ 0r ~6 ~` ;' ~~ /,. , ~a~ f ~~ ~~ , ~ ~ `~~~ oar ~ ~ ~/ ~~ ~ ~/ ~ ~ .I~Yr 'rte . ~' ~~ i / ~• ~ ~ , D, ,: ~ / ~ ~ R~5~. ~~®~'~ yt~Y€'v Lff C 1 ~~ ~sy "/, ~?f7Gl!1~A CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2012 Item Number: 8.C.10. Subject: Acceptance of Two Parcels of Land Along Spring Run Road from Michael Properties, LLC County Administrator's Comments: County Administrator: Accept the conveyance of two parcels of land containing a total of 0.498 acres along Spring Run Road from Michael Properties, LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~ 'L1h+11T1'' METH Acceptance of two Parcels of Land Along Spring Run Raad from Michael Properties, LLC ~ Chesterfield County gepartment of Utilities A, ~~ (~``. b'4 ~ '~~'- ' ~ ~`"~•i ~~ ~,Y~ _, ~ I h~31 -~~.~.fret ~~~~ s ~ vnao~u~'uranao u~~m+o _ $ a ~ ~g y~~~ ~~ ~'~~a~d~sal~o`uHn~ ~ ~ ~ g ~ 3~ ~ ~ • • ~ ~~ ~ - 3FIl Ol~LYJ1O3A 38 OJ. WOtl' ~ ~ . F ¢ Q ~~ ~{ ~ : CIA!! DNIdd~B ~O 1SJM DNlA~ ONYI d0 ~9~i 91~~ ~~ ~~~~ ' 34YJg ~®DNUU-ot•S trod a~dauo:i ~ r' ~ ~ is ~ ~ g~ w 3eo„ O m rl ~ ~~ _,~~~ ~ ~d ,~ ,~~~~ ~~~ SIG ~, ~__~_,,,~~4 Y~ r __ _ ~ r.. ~ ~ ~ F Z46~B' ~.3yJt1Y ISM ~ 1p/.i~' !• ~ 187. ' ~` , ~~~ ., \~` ~ ~ ~. W 3 0 ~ ~ ~~~ ~, . 1 0 ~~ - , N ~ ~ ~~ ~~ e ~ ~' ~~ - 1 `~ ~ ... ., ,.. a ~ ~~ g - ~~ ~~~ . ~ ~ ~ I . ~ l~~ ~A'~'/.ice ~ ~~ e ~ ~` ~~ ~~ ~ ~@r3 ~~ ~ ~~ ~~ ~ ~• ~ ~ ~~~ ~` - ~~ ~q~ ~ ~~ ~: ~ ~~~~ ~~~~ , , ~~ ~ . ~ ~~ ~ ~: _ a~ ,j ~ , ;F ~N.st xra~r ~_ ~ ~~ _ _~ ,. ~~' ~. ~' ~~ .; ~~:. ~~, +~ ~ ~~ ~~ ~ r ~~,• ~- .i `r . ~~~ ~ ~, 4 ~_. ~.~--. , ~' .u ,,tiu ~a~r~+r CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2012 Item Number: 8.C.11. Subiect• Approval of Water Contract for Hull Street Road (Rt. 360) Waterline Extension Phase 2 to Magnolia Green, Contract Number 09-0270 County Administrator's Comments: County Administrator: ~\I Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an extension of 6,015 L.F.± of 30" waterlines, including 3,000 L.F. that is subject to offsite refunds. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the off-site improvements. Developer: 6801 Woolridge Road - Moseley TRS LLC Contractor: Piedmont Construction Company Location: Hull Street Road between Otterdale Road and Chain Tree Parkway Contract Amount: Estimated County Cost for Off-Site ...................$200,337.50 Estimated Developer Cost ...........................$1,110,962.50 Estimated Total ....................................$1,311,300.00 Sufficient funding is available for the county's portion of the project. District: Matoaca Preparer: William O. Wright Title: Assistant Director of Utilities Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: ~ Yes ^ No # C~f~~~.9 'VICINITY SKETCH Hull Sheet Road {Rt. 3$tl) l~lfaterline Extension Phase Count~l Protect x+0+9-027fl Chesterfield County Department of Utilities ,~.~`='k ~/ ~. ' . ,~'~'~: ~ ~ Il k r ~. 1 l'.. ,r,u IY ~ ~ - i ICI ~ 1 JD60 yet ~~ ~ ~, . ~ ~.; ~~~~ {~~q~~~~4 CHESTERFIELD COUNTY . ~ ~~~ 9 ~~ ~ ~ ~ BOARD OF SUPERVISORS Pa e 1 of 1 ~,~ ~! '~ ~,,~~,,~ ~` AGENDA Meeting Date: May 23, 2012 Item Number: 8.C.12. Subject: Establish Two New Case Manager Positions for the Chesterfield Community Services Board for FY2013 County Administrator's Comments: County Administrator: :~ Board Action Rectuested: Approve the creation of two new Case Manager positions for the Chesterfield Community Services Board for FY2013. Summary of Information: Case managers assist individuals and their family members in accessing and coordinating community services based on individual needs. Case managers are also required to monitor the health and safety of individuals with intellectual disabilities who receive services in the community. Case Managers in Chesterfield County already carry a robust workload averaging 40 cases, in comparison to the regional average of 35 cases, and that burden is expected to intensify in the near term given the new requirements embedded in the recent U.S. Department of Justice Settlement Agreement with the Commonwealth of Virginia which increases the number of situations warranting face to face contact with clients. Accordingly, two additional case managers are required to enable the department to manage the impacts of the Department of Justice settlement as well as service some additional customers currently in the intake process. The annual cost for the two positions is approximately $102,300 and will be funded within the adopted FY2013 budget. Preparer: Debbie Burcham Title: Executive Director, Community Services Board Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ^ No # ®®®~ ~3 ~~~ ~ ~aa ~`~~ .. ~ ~ ..~ ~, .vr ~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 4 Meeting Date: May 23, 2012 Item Number: 8.C.13. Subject: Appropriate One-Time State Grant Funds Awarded to the Chesterfield Community Services Board for the Part C Early Intervention for Infants and Toddlers with Disabilities Program Countv Administrator's Comments: Coun Administrator: ~~ Board Action Requested: The Board of Supervisors is requested to appropriate $100,000 in one-time state general fund revenue and expenditures for the Part C Early Intervention for Infants and Toddlers with Disabilities Program. Summary of Information: Congress enacted early intervention legislation in 1986 as an amendment to the Education of Handicapped Children's Act (1975) to ensure that all children with disabilities, from birth through the age of three, would receive appropriate early intervention services. This amendment was re- authorized in 1991 and renamed the Individuals with Disabilities Education Act (IDEA). When the IDEA was re-authorized in 1998, infant and toddler intervention became Part C of the Act. Virginia's statewide early intervention system is called the Infant & Toddler Connection of Virginia. This initiative is critical as intervening at an early age decreases the impact of the disabilities on the children served. Additionally, the provision of early intervention services has the potential for significant long range cost reductions. Preparers Debbie Burcham Title: Executive Director, Chesterfield Community Services Attachments: ~ Yes ^ No #~O®~..0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA Summary of Information: (Continued) Virginia has participated in the federal early intervention program (under IDEA) since its inception. The State Department of Behavioral Health and Developmental Services (DBHDS) has been designated by the Governor as the Lead Agency for Part C in Virginia. In 1992, the Virginia General Assembly passed state legislation to help Virginia meet federal regulations and guidelines by facilitating shared responsibility both at the State and local level for developing the early intervention system, and for providing early intervention services to infants and toddlers with disabilities and to their families. The Code of Virginia, §§2.2-2264 and 2.2-5300 through 2.2-5308, provides the framework for the Infant & Toddler Connection of Virginia Part C system and charges participating state agencies with the following: Part C $arly Intervention Services All families referred to the Part C system are eligible to receive a multidisciplinary evaluation and assessment, and if eligible, the development of an Individualized Family Services Plan (IFSP), and service coordination at no cost to the family. Other early intervention services such as occupational therapy, physical therapy, social work services, special instruction, speech-language pathology, and vision services are billed to the family and the family's insurance carrier. Local System Implementation The parameters for Virginia's Part C system are established at the state level to ensure implementation of federal Part C regulations. Within the context of specific requirements, localities design local Part C systems based upon local resources and needs. Thirty Community Services Boards serve as the local lead agency in the communities they serve. $ligibility: Definition of Developmental Delay Each state develops its own definition of eligibility. In Virginia, children from birth to age three are eligible for Part C early intervention services if: • They are functioning 25~ or more below their chronological age or adjusted age in one or more areas of development (i.e., having a 25s ~0~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 4 AGENDA Summary of Information: (Continued) • or greater delay in cognitive, physical, communication, social, emotional or adaptive development); and/or • They show atypical development (e.g., behavioral disorders, affective disorders, abnormal sensory-motor responses); and/or • They have a diagnosed physical or mental condition that has a high probability of resulting in a developmental delay. Conditions include those such as significant central nervous system anomaly, congenital or acquired hearing loss, myelodysplaxia (spina bifida), and visual disabilities. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Budget and Management Comments: Page 4 of 4 This item requests that the Board appropriate $100,000 in state funding to the Mental Health Part C grant. This additional funding has been made available as a result of surplus state general fund dollars for the Part C program and was requested by the Executive Director of the Chesterfield County Community Services Board. Funds will be a one-time appropriation to the Part C Grant and are anticipated to be used for contracted occupational therapy, speech therapy and physical therapy services. Preparers Allan M. Carmodv Title: Director, Budget and Management ~~~` ~~ ,~; "te ~% ~~~ ~~ ,+ '~u~w~* CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 23, 2012 Item Number: 8.C.14. Subject: Donation to Virginia State University County Administrator's Comments: County Administrator: Transfer $16,000 from the Blight Eradication Capital Project to the general fund to cover the donation to Virginia State University that will fund the demolition of two blighted homes on property donated to the VSU Foundation. Summary of Information: In 2011, VSU received a donation of property that includes two vacant and dilapidated houses and outbuildings at the corner of Chesterfield Avenue and Lee Street. The properties were donated to the VSU Foundation which provides student scholarships. A majority of the foundation funds are restricted and the unrestricted funds currently are used for student scholarships. At the same time the majority of properties being acquired by the university have been acquired through purchase by the university as opposed to the foundation. VSU representatives approached the county with a request for assistance with the demolition to avoid reducing scholarship benefits to deserving students. The university has obtained bids for demolishing these two vacant unsafe dwellings. The director of building inspection advises that this property is uninhabitable and that prior to donation to the university, the department has been attempting to get the owner to comply and correct code violations to bring them into compliance or remove them. Preparer: William Dueler Title: Deputy County Administrator, Community Development Preparer: Allan M. Carmody Attachments: ~ Yes Title: Director of Budget and Management ^ No # ~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The purpose of this request is to consider donating an amount of funds to the university that is sufficient to offset the cost of the demolition which will have the added benefit of removing unsafe and potentially blighted buildings that impact the broader community. This action would preserve valuable funds in the foundation to continue granting worthy students an opportunity to attend the university via continued scholarships. If the board chooses to approve this item, funds are available in the unsafe blighted building eradication capital project. Recommendation: Staff recommends approval of the transfer of funds as well as a donation in the amount of $16, 000 to VSU, thus aiding in the county' s overall goal of addressing unsafe blighted properties. ®~ `' ~' ~' ~ ~` ~1 `~ °~,,q ~~N::,~~a ~. -,~._,.- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2012 Item Number: 8.C.15. Subiect• Highland's - Amstel Bluff Waterline Project County Administrator's Comments: Coun Administrator: ~~" Board Action Requested: Staff requests that the Board of Supervisors authorize the County Administrator to execute the necessary documents to establish the Highlands - Amstel Bluff Waterline Project and transfer $80,000 for engineering and easement acquisition from the Southwest Corridor Phase II Project to the Highlands - Amstel Bluff Waterline Project. Summary of Information: The creation of the Highlands - Amstel Bluff Waterline Project will supply a secondary water feed to the Highlands and Woodland Pond subdivisions. Currently, there is only a single water feed to more than 1,800 homes in the Highlands and Woodland Pond subdivisions and this project will provide water system reliability in order to mitigate potential water service interruptions to the residents in this area of the county. This project has long been a priority but is requested to be expedited due to recent complications with the Beach Road waterline as a result of the Route 10 construction. Funding for the project is available through savings in the Southwest Corridor Phase II project and no additional appropriation is required. These funds will be used for engineering, construction cost estimates, and easement acquisitions. Staff will submit an additional request for construction funding once engineering and construction estimates are developed. Approval is recommended. District: Bermuda and Dale Districts Preparer: George B. Hayes Title: Assistant Director of Utilities Preparer: Allan M. Carmod Title: Director Bud et and Mana ement Attachments: Yes No #~®~~ ~® ~~' .~~i:. :,~..~. ~~'a Meeting Date: May 23, 2012 Subject: Item Number: 8.C.16. Approval of Actions Related to the Advance Refunding of Various Certificates of Participation County Administrator's Comments: County Administrator: Board Action Requested: Approval of the attached amended resolution 1) authorizing an increase of up to $10,000,000, for a new total of up to $30,000,000, in the principal amount of the advance refunding of Series 2001, 2003A, 2003B, 2004A, 2004B, 2005B and 2006B Certificates of Participation financing, 2) authorizing execution of an acknowledgment agreement between the county, SunTrust Equipment Finance and Leasing Corporation and US Bank National Association, and approval of appropriation of up to an additional $10,000,000 in payment to the escrow agent for the advance refunding and closing costs. Summary of Information: On April 25, 2012 the Board of Supervisors approved a resolution authorizing the advance refunding of various certificates of participation and the appropriation of up to $20,000,000 in payment to the escrow agent for the refunding. Given a delay in the planned May 2012 refunding, the county's financial advisor, Public Resources Advisory Group (PRAG), has again analyzed the county's outstanding certificates of participation debt and determined that the market is now favorable for refunding an additional $9.4 million in various issues of outstanding certificates of participation. Projected present value savings are now in excess of $1.9 million, or an increase of $880,000 over April estimates. These savings will accrue to the county. The following series are now identified for the refunding: Series 2001 for a par amount of $5,040,000; Series 2003A for a par amount of $1,200,000; Series 2003B for a par amount of $1,220,000; Series 2004A for a par amount of $7,080,000; Series 2004B for a par amount of $3,140,000, Series 2005B for a par amount of $3,760,000 and Series 2006B for a par amount of $2,200,000. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ^ No #~~,~~,, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Staff requests the Board of Supervisors approve the attached amended resolution and approve an increase of $10,000,000 to the previously approved appropriation authority of $20,000,000 for the payment to the escrow agent for the advance refunding and related closing costs. A sale date is now planned for early June, 2012. Since the original leasing corporation is not interested in participating in this transaction, the board is requested to approve the attached Acknowledgment Agreement documenting that U.S. Bank National Association (U.S. Bank) is the successor leasing corporation for this transaction as well as all previous certificate of participation transactions in which SunTrust Equipment Finance & Leasing Corporation (original leasing corporation) was a party. This will authorize U.S. Bank to take all actions the original leasing corporation was entitled to exercise under the ground leases, lease/purchase agreements, and assignment agreements, including actions related to any future refundings initiated by the county and the execution and delivery of Deeds of Release. ®~t~ . RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, APPROVING THE FORM AND THE TERMS, CONDITIONS AND PROVISIONS AND AUTHORIZING THE EXECUTION AND DELIVERY OF AN ACKNOWLEDGMENT AGREEMENT, BY AND AMONG THE COUNTY, SUNTRUST EQUIPMENT FINANCE & LEASING CORP., FORMERLY SUNTRUST LEASING CORPORATION, AND U.S. BANK NATIONAL ASSOCIATION; APPROVING THE FORMS AND THE TERMS, CONDITIONS AND PROVISIONS AND AUTHORIZING THE EXECUTION AND DELIVERY OF A LEASE/PURCHASE AGREEMENT, BY AND BETWEEN U.S. BANK NATIONAL ASSOCIATION, AS LESSOR, AND THE COUNTY, AS LESSEE, AND A TRUST AGREEMENT, BY AND AMONG THE COUNTY, U.S. BANK NATIONAL ASSOCIATION, AS TRUSTEE, AND U.S. BANK NATIONAL ASSOCIATION, AS LESSOR, IN CONNECTION WITH THE AUTHORIZATION, ISSUANCE, SALE AND DELIVERY OF ONE OR MORE SERIES OF REFUNDING CERTIFICATES OF PARTICIPATION IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $30,000,000 TO BE ISSUED FOR THE PURPOSE OF REFUNDING IN ADVANCE OF THEIR STATED MATURITIES ALL OR A PORTION OF THE CERTIFICATES OF PARTICIPATION, SERIES 2001, DATED JANUARY 1, 2001, ALL OR A PORTION OF THE CERTIFICATES OF PARTICIPATION, SERIES 2003A, DATED MARCH 1, 2003, ALL OR A PORTION OF THE CERTIFICATES OF PARTICIPATION, SERIES 2003B, DATED MARCH 1, 2003, ALL OR A PORTION OF THE CERTIFICATES OF PARTICIPATION, SERIES 2004A, DATED APRIL 15, 2004, ALL OR A PORTION OF THE CERTIFICATES OF PARTICIPATION, SERIES 2004B, DATED APRIL 15, 2004, ALL OR A PORTION OF THE CERTIFICATES OF PARTICIPATION, SERIES 2005B, DATED MAY 11, 2005, AND ALL OR A PORTION OF THE CERTIFICATES OF PARTICIPATION, SERIES 2006B, DATED MAY 10, 2006, ISSUED TO FINANCE THE COSTS OF VARIOUS CAPITAL IMPROVEMENT PROJECTS ON BEHALF OF THE COUNTY; AUTHORIZING AND DIRECTING THE PREPARATION AND DISTRIBUTION OF A PRELIMINARY OFFERING STATEMENT AND THE PREPARATION, EXECUTION AND DELIVERY OF AN OFFERING STATEMENT AND DEEMING THE PRELIMINARY OFFERING STATEMENT FINAL FOR PURPOSES OF SECURITIES AND EXCHANGE COMMISSION RULE 15c2-12; DELEGATING TO THE COUNTY ADMINISTRATOR THE AUTHORITY, AMONG OTHER THINGS, TO APPROVE THE SALE OF THE REFUNDING CERTIFICATES OF PARTICIPATION AND THE DEFINITIVE DETAILS OF THE REFUNDING CERTIFICATES OF PARTICIPATION; AUTHORIZING THE MEMBERS OF SUCH BOARD AND THE OFFICIALS AND EMPLOYEES OF SUCH COUNTY TO TAKE FURTHER ACTION TO CARRY OUT, GIVE EFFECT TO AND CONSUMMATE THE TRANSACTIONS CONTEMPLATED BY THIS RESOLUTION; AND MAKING CERTAIN FINDINGS AND DETERMINATIONS BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AS FOLLOWS: 1151797.4 036360 RSIND SECTION 1. Findings and Determinations. The Board of Supervisors (the "Board") of the County of Chesterfield, Virginia (the "County"), hereby finds and determines as follows: (a) On January 24, 2001, there were issued on behalf of the County an issue of Certificates of Participation, Series 2001, dated January 1, 2001 (the "2001 Certificates of Participation"), evidencing undivided interests in payments to be made by the County under a Lease/Purchase Agreement, dated as of January 1, 2001 (the "2001 Lease/Purchase Agreement"), by and between SunTrust Leasing Corporation, now SunTrust Equipment Finance & Leasing Corp., as Lessor (the "Original Leasing Corporation"), and the County, as Lessee, such 2001 Certificates of Participation being outstanding on the date hereof in the principal amount of $5,605,000 and becoming due and payable on November 1 in each of the years 2012 through 2019 and on November 1, 2021. (b) On March 26, 2003, there were issued on behalf of the County an issue of Certificates of Participation, Series 2003A, dated March 1, 2003 (the " 2003A Certificates of Participation"), evidencing undivided interests in payments to be made by the County under the 2001 Lease/Purchase Agreement, as supplemented by a First Supplemental Lease/Purchase Agreement, dated as of March 1, 2003, by and between the Original Leasing Corporation, as Lessor, and the County, as Lessee, such 2003A Certificates of Participation being outstanding on the date hereof in the principal amount of $1,710,000 and becoming due and payable on November 1 in each of the years 2012 through 2021. (c) On March 26, 2003, there issued on behalf of the County an issue of Certificates of Participation, Series 2003B, dated March 1, 2003 (the " 2003B Certificates of Participation"), evidencing undivided interests in payments to be made by the County under a Lease/Purchase Agreement, dated as of March 1, 2003 (the "2003 Lease/Purchase Agreement"), by and between the Original Leasing Corporation, as Lessor, and the County, as Lessee, such 2003B Certificates of Participation being outstanding on the date hereof in the principal amount of $1,830,000 and becoming due and payable on November 1 in each of the years 2012 through 2021 and on November 1, 2023. (d) On April 15, 2004, there were issued on behalf of the County an issue of Certificates of Participation, Series 2004A, dated April 15, 2004 (the " 2004A Certificates of Participation"), evidencing undivided interests in the 2003 Lease/Purchase Agreement, as supplemented by a First Supplemental Lease/Purchase Agreement, dated as of March 1, 2003, by and between the Original Leasing Corporation, as Lessor, and the County, as Lessee, such 2004A Certificates of Participation being outstanding on the date hereof in the principal amount of $9,450,000 and becoming due and payable on November 1 in each of the years 2012 through 2023. (e) On April 15, 2004, there were issued on behalf of the County an issue of Certificates of Participation, Series 2004B, dated April 15, 2004 (the " 2004B Certificates of Participation"), evidencing undivided interests in payments to be made by the County under a Lease/Purchase Agreement, dated as of March 1, 2004 (the "2004 Lease/Purchase Agreement"), by and between the Original Leasing Corporation, as Lessor, and the County, as Lessee, such -2- 1151797.4 036360 RSIND 2004B Certificates of Participation being outstanding on the date hereof in the principal amount of $4,540,000 and becoming due and payable on November 1 in each of the years 2012 through 2024. (fJ On May 11, 2005, there were issued on behalf of the County an issue of Certificates of Participation, Series 2005B, dated May 11, 2005 (the " 2005B Certificates of Participation"), evidencing undivided interests in payments to be made by the County under the 2004 Lease/Purchase Agreement, as supplemented by a First Supplemental Lease/Purchase Agreement, dated as of April 15, 2005, by and between the Original Leasing Corporation, as Lessor, and the County, as Lessee, such 2005B Certificates of Participation being outstanding on the date hereof in the principal amount of $6,110,000 and becoming due and payable on November 1 in each of the years 2012 through 2024. (g) On May 10, 2006, there were issued on behalf of the County an issue of Certificates of Participation, Series 2006B, dated May 10, 2006 (the " 2006B Certificates of Participation"), evidencing undivided interests in the 2004 Lease/Purchase Agreement, as supplemented by a Second Supplemental Lease/Purchase Agreement, dated as of April 15, 2006, by and between the Original Leasing Corporation, as Lessor, and the County, as Lessee, such 2006B Certificates of Participation being outstanding on the date hereof in the principal amount of $5,725,000 and becoming due and payable on November 1 in each of the years 2012 through 2024. (h) The Board deems it advisable and in the best interest of the County that all or a portion of the 2001 Certificates of Participation, all or a portion of the 2003A Certificates of Participation, all or a portion of the 2003B Certificates of Participation, all or a portion of the 2004A Certificates of Participation, all or a portion of the 2004B Certificates of Participation, all or a portion of the 2005B Certificates of Participation and all or a portion of the 2006B Certificates of Participation (collectively, the "Refunded Certificates of Participation") be refunded in advance of their stated maturities and defeased from the proceeds of sale of one or more series of Refunding Certificates of Participation in the principal amount of not to exceed $30,000,000 (the "Refunding Certificates of Participation") to be issued on behalf of the County. (i) In connection with the refunding of the Refunded Certificates of Participation and the issuance of the Refunding Certificates of Participation, the Board deems it advisable and in the best interest of the County to authorize the execution and delivery of an Acknowledgment Agreement (the "Acknowledgment Agreement") by and among the County, the Original Leasing Corporation and U.S. Bank National Association, as Successor Trustee and as Successor Leasing Corporation, among other things, for the purpose of (i) acknowledging that U.S. Bank National Association as Successor Leasing Corporation has succeeded to all right, title and interest of the Original Leasing Corporation in and to, and all duties and obligations of the Original Leasing Corporation under, the Ground Leases, the Lease/Purchase Agreements and the Assignment Agreements, and (ii) acknowledging that U.S. Bank National Association as Successor Trustee has succeeded to all right, title and interest of the Original Trustee in and to, and all duties and obligations of the Original Trustee under, the 2001 Trust Agreement, the 2003 Trust Agreement, the 2004 Trust Agreement and the 2005 Trust Agreement (the defined terms used herein having the meanings given to such terms in the Acknowledgment Agreement). -3- 1151797.4 036360 RSIND (j) In connection with the refunding of the Refunded Certificates of Participation and the issuance of the Refunding Certificates of Participation in one or more series, the Board deems it advisable and in the best interest of the County to authorize the execution and delivery of a Lease/Purchase Agreement (the "Lease/Purchase Agreement") by and between the Successor Leasing Corporation, as Lessor, and the County, as Lessee, and the execution and delivery of a Trust Agreement (the "Trust Agreement") by and among U.S. Bank National Association, as Trustee (the "Trustee"), the Successor Leasing Corporation and the County, providing for the issuance of one or more series of the Refunding Certificates of Participation. (k) The Board has determined that it is advisable to take certain other actions in connection with the authorization, issuance, sale and delivery of the Refunding Certificates of Participation, including delegating to the County Administrator the authority, among other things, to approve the interest rates for and other details of the Certificates SECTION 2. Additional Findings and Determinations. The Board hereby further finds and determines as follows: (a) The leasing of the Projects (as defined in the Lease/Purchase Agreement) are presently essential to the County and are anticipated to continue to be essential to the County. (b) The representations set forth in Section 2.1 of the Lease/Purchase Agreement are true and correct on and as of the date of adoption of this resolution. (c) The statements set forth in Section 4.4 of the Lease/Purchase Agreement accurately reflect the intention of the Board with respect to the subject matter thereof, subject to the qualification recited therein that the Board is not empowered to make any commitment beyond the current fiscal year of the County. SECTION 3. Approval of the Form of the Acknowledgment Agreement and the Terms, Conditions and Provisions Thereof; Execution and Delivery of the Acknowledgment Agreement. The form of the Acknowledgment Agreement presented to the meeting of the Board at which this resolution is being adopted and the terms, conditions and provisions thereof are hereby approved, ratified and confirmed, and the County Administrator or any Deputy County Administrator is hereby authorized and directed to execute and deliver to the Original Leasing Corporation and to U.S. Bank National Association, as Successor Leasing Corporation and as Successor Trustee, the Acknowledgment Agreement in such form, together with such changes as shall be approved by the County Administrator or the Deputy County Administrator executing the same upon advice of counsel to the County, such approval to be conclusively evidenced by the execution thereof by the County Administrator or the Deputy County Administrator executing the same. SECTION 4. Approval of the Form of the Lease/Purchase Agreement and the Terms, Conditions and Provisions Thereof; Execution and Delivery of the Lease/Purchase Agreement. The form of the Lease/Purchase Agreement presented to the meeting of the Board at which this resolution is being adopted and the terms, conditions and provisions thereof -4- 1151797.4 036360 RSIND (including in particular the Base Payments required to be paid thereunder as the same shall be set forth in the exhibits thereto and the other rental payments required to be paid thereunder) are hereby approved, ratified and confirmed, and the County Administrator or any Deputy County Administrator is hereby authorized and directed to execute and deliver to the Leasing Corporation the Lease/Purchase Agreement in such form, together with such changes as shall be approved by the County Administrator or the Deputy County Administrator executing the same upon the advice of counsel to the County, such approval to be conclusively evidenced by the execution thereof by the County Administrator or the Deputy County Administrator executing the same. SECTION 5. Approval of the Form of the Trust Agreement and the Terms, Conditions and Provisions Thereof; Execution and Delivery of the Trust Agreement; Approval of Appointment of Trustee. (a) The form of the Trust Agreement presented to the meeting of the Board at which this resolution is being adopted and the terms, conditions and provisions thereof, are hereby approved, ratified and confirmed, and the County Administrator or any Deputy County Administrator is hereby authorized and directed to execute and deliver the Trust Agreement to the Trustee and the Leasing Corporation, together with such changes as shall be approved by the County Administrator or the Deputy County Administrator executing the same upon the advice of counsel to the County, such approval to be conclusively evidenced by the execution thereof by the County Administrator or the Deputy County Administrator executing the same. (b) The Board hereby approves the appointment of U.S. Bank National Association, as Trustee under the Trust Agreement. SECTION 6. Preparation and Distribution of Preliminary Offering Statement and Preparation, Execution and Delivery of Offering Statement; Preliminary Offering Statement "Deemed Final" for Purposes of Rule 15c2-12 of the Securities and Exchange Commission. (a) The County Administrator and other appropriate officials and employees of the County are hereby authorized and directed to prepare and distribute or disseminate, or cause to be prepared and distributed or disseminated, to prospective purchasers of the Refunding Certificates of Participation a Preliminary Offering Statement relating to the Refunding Certificates of Participation (the "Preliminary Offering Statement"), such Preliminary Offering Statement to be in substantially the form presented to the meeting of the Board at which this resolution is being adopted. All actions taken by the officials, employees, agents and attorneys of the County with respect to the preparation and distribution or dissemination of such Preliminary Offering Statement prior to the date hereof are hereby approved, ratified and confirmed. (b) The County Administrator and other appropriate officials and employees of the County are hereby authorized and directed to prepare, or to cause to be prepared, an Offering Statement relating to the Refunding Certificates of Participation (the "Offering Statement"), such Offering Statement to be in substantially the form of the Preliminary Offering Statement with the completion therein of the information with respect to the interest rates to be borne by the Refunding Certificates of Participation as specified by the successful bidder for the Refunding Certificates of Participation and other definitive details of the Refunding Certificates -5- 1151797.4 036360 RSIND of Participation determined upon the sale of the Refunding Certificates of Participation to the successful bidder therefor. (c) The County Administrator is hereby authorized to execute and deliver to the representative of the purchasers of the Refunding Certificates of Participation the Offering Statement relating to the Refunding Certificates of Participation in accordance with the provisions of the Detailed Notice of Sale relating to the Refunding Certificates of Participation. (d) The Preliminary Offering Statement shall be "deemed final" as of its date for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934 ("Rule 15c2-12") except for the omission of certain information permitted to be omitted by Rule 15c2-12. The County Administrator is hereby authorized to execute and deliver to the representative of the purchasers of the Refunding Certificates of Participation a certificate dated the date of the Preliminary Offering Statement stating that the Preliminary Offering Statement is "deemed final" as of its date by the County for purposes of Rule 15c2-12. SECTION 7. Sale of Refunding Certificates of Participation; Details of Refunding Certificates of Participation. (a) There is hereby delegated to the County Administrator authority, without further action by the Board, to approve the sale of the Refunding Certificates of Participation in the principal amount of not to exceed $30,000,000 at competitive sale at not less than 100% of the principal amount thereof, plus accrued interest thereon from their date to the date of the delivery thereof and payment therefor, and on such other terms and conditions as shall be provided in the Detailed Notice of Sale relating to the Refunding Certificates of Participation. The County Administrator is hereby authorized to cause to be published and distributed a Detailed Notice of Sale relating to the Refunding Certificates of Participation in such form and containing such terms and conditions as the County Administrator may deem advisable, subject to the provisions hereof. In lieu of publishing the full text of the Detailed Notice of Sale relating to the Refunding Certificates of Participation in accordance with the provisions of the immediately preceding sentence, the County Administrator is hereby authorized to cause a Summary Notice of Sale of the Refunding Certificates of Participation in such form as the County Administrator shall approve to be published in The Bond Buyer on a date selected by the County Administrator and is hereby further authorized to cause to be prepared and distributed a Detailed Notice of Sale relating to the Refunding Certificates of Participation. (b) The County is hereby authorized to receive bids for the purchase of the Refunding Certificates of Participation and, the County Administrator, without further action by the Board, is authorized to approve the acceptance of the bid offering to purchase the Refunding Certificates of Participation at the lowest true interest cost to the County, computed in accordance with the provisions of the Detailed Notice of Sale; provided (i) that such bid is in conformity with the Detailed Notice of Sale, (ii) that the true interest cost to the County as specified in such bid is not in excess of six percent (6.00%) and (iii) that any premium payable upon the optional redemption of the Refunding Certificates of Participation shall not exceed two percent (2.00%) and provided further that, prior to the acceptance of any bid, the County shall have received and be holding the good faith deposit specified in the Detailed Notice of Sale. The -6- 1151797.4 036360 RSIND County Administrator is hereby authorized to determine the date of the Refunding Certificates of Participation, the dates on which interest shall be payable on the Refunding Certificates of Participation, the maturity dates of the Refunding Certificates of Participation, the aggregate principal amounts of the Refunding Certificates of Participation of each series and the principal amounts of the Refunding Certificates of Participation maturing in each year. (c) The County Administrator, the Director of Accounting and the County Attorney are hereby authorized to execute and deliver to the purchasers of the Refunding Certificates of Participation one or more certificates in the forms provided for in the Offering Statement relating to the Refunding Certificates of Participation. (d) The County Administrator is hereby authorized to approve the definitive details of the Refunding Certificates of Participation as the same shall be set forth in the Detailed Notice of Sale, the Preliminary Offering Statement, the Offering Statement and the bid submitted by the successful bidder for the Refunding Certificates of Participation. SECTION 8. Tax Covenant. The County covenants and agrees to comply with the provisions of Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the applicable Treasury Regulations promulgated thereunder throughout the term of the Refunding Certificates of Participation. SECTION 9. Authorization to Designate the Refunded Certificates of Participation for Redemption; Approval of the Selection of the Trustee as Escrow Agent; Authorization to Enter into an Escrow Deposit Agreement; Authorization to Select a Verification went. (a) Subject to the sale and receipt of the proceeds of the Refunding Certificates of Participation by the Trustee, the County Administrator is hereby authorized to designate the Refunded Certificates of Participation for redemption on such date or dates as the County Administrator shall determine and is hereby further authorized to request the Trustee to cause the notices of the redemption of the Refunded Certificates of Participation to be given in accordance with the provisions of the trust agreements under which the Refunded Certificates of Participation were issued. (b) The selection of the Trustee to serve as Escrow Agent for the Refunded Certificates of Participation is hereby approved, ratified and confirmed, and the County Administrator is hereby authorized to deliver to the Trustee in its capacity as Escrow Agent irrevocable written instructions to give notices, or to cause such notices to be given to the holders of the Refunded Certificates of Participation of the redemption of such Refunded Certificates of Participation on the dates fixed for the redemption thereof, such notices to be given in the manner and at the time or times provided in the trust agreements under which the Refunded Certificates of Participation were issued. (c) The County Administrator is hereby authorized, in the discretion of the County Administrator, to execute and deliver an Escrow Deposit Agreement by and between the County and the Escrow Agent in such form as shall be approved by the County Administrator upon the advice of counsel (including the County Attorney or Bond Counsel), such approval to -7- 1151797.4 036360 RSIND be conclusively evidenced by the execution of the Escrow Deposit Agreement by the County Administrator. (d) The County Administrator is hereby authorized to select a verification agent, if necessary, in connection with the refunding of the Refunded Bonds. SECTION 10. Authorization to Purchase Government Securities. The County Administrator or the County Treasurer is hereby authorized to execute, on behalf of the County, subscriptions for United States Treasury Obligations - State and Local Government Series, if any, to be purchased by the County in connection with the refunding of the Refunded Certificates of Participation. Such United States Treasury Obligations -State and Local Government Series, if any, so purchased shall be held by or on behalf of the County Treasurer or by the Escrow Agent under and in accordance with the provisions of any Escrow Deposit Agreement entered into in connection with the refunding of the Refunded Certificates of Participation. The County Administrator and or the County Treasurer is hereby authorized to enter into such purchase agreements, including forward supply agreements, if any, as shall be required in connection with the refunding of the Refunded Certificates of Participation providing for the purchase by or on behalf of the County in the open market of direct general obligations of, or obligations the payment of the principal of and interest on which are unconditionally guaranteed by, the United States of America. The County Administrator or the County Treasurer is hereby authorized to sell any securities held by the Escrow Agent under and in accordance with the provisions of the Escrow Deposit Agreement and to purchase securities in lieu of and in substitution therefor. SECTION 11. Further Action of the Board and of the Officials and Employees of the County. The members of the Board and the officials and employees of the County are hereby authorized and directed to take any and all such further action as upon advice of counsel to the County they shall deem necessary or desirable in order to carry out, give effect to and consummate the transactions contemplated by this resolution and by the terms of the Lease/Purchase Agreements and the Trust Agreements and by any of the documents referred to herein or therein or approved hereby or thereby. SECTION 12. Repeal of Conflicting Resolutions. All resolutions, or portions thereof, heretofore adopted by the Board which are in conflict or inconsistent with this resolution are hereby repealed to the extent of such inconsistency. SECTION 13. Effectiveness of Resolution. This resolution shall be effective from and after its adoption. -8- 1151797.4 036360 RSIND ACKNOWLEDGMENT AGREEMENT By and Among THE COUNTY OF CHESTERFIELD, VIRGINIA, SUNTRUST EQUIPMENT FINANCE & LEASING CORP. and U.S. BANK NATIONAL ASSOCIATION Dated as of May 1, 2012 ~ ~~ 1156679.2 036360 AGMT ACKNOWLEDGMENT AGREEMENT ACKNOWLEDGMENT AGREEMENT, dated as of May 1, 2012, by and among the COUNTY ~F CI-IESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia (the "County"), SUNTRUST EQUIPMENT FINANCE & LEASING CORP., formerly SUNTRUST LEASING CORPORATION, a corporation organized and existing under the laws of the Commonwealth of Virginia (the "Original Leasing Corporation"), and U.S. BANK NATIONAL ASSOCIATION, a national banking association organized and existing under the laws of the United States of America (the "Successor Leasing Corporation"). For good and valuable consideration, the receipt of which is hereby acknowledged, and in consideration of the mutual agreements herein contained, the County, the Original Leasing Corporation and the Successor Leasing Corporation agree as follows: SECTION 1. Findings cand Detepminations. The County, the Original Leasing Corporation and the Successor Leasing Corporation hereby find and determine as follows: (a) (i) The County, as Lessor, and the Original Leasing Corporation, as Lessee, have heretofore entered into a Ground Lease, dated as of January 1, 2001 (the "2001 Ground Lease"), pursuant to which the County demised and leased to the Original Leasing Corporation the real property described in Exhibit A to the 2001 Ground Lease (the "2001 Sites"). (ii) The Original Leasing Corporation, as Lessor, and the County, as Lessee, have heretofore entered into aLease/Purchase Agreement, dated as of January 1, 2001, as supplemented by the First Supplemental Lease/Purchase Agreement, dated as of March 1, 2003, the Second Supplemental Lease/Purchase Agreement, dated as of April 15, 2005, and the Third Supplemental Lease/Purchase Agreement, dated as of April 15, 2006, each by and between the Original Leasing Corporation, as Lessor, and the County, as Lessee (collectively, the "2001 Lease Purchase Agreement"). (iii) The County, SunTrust Bank (the "Original Trustee") and the Original Leasing Corporation have heretofore entered into a Trust Agreement, dated as of January 1, 2001, as supplemented by the First Supplemental Trust Agreement, dated as of March 1, 2003, the Second Supplemental Trust Agreement, dated as of Apri115, 2005, and the Third Supplemental Trust Agreement, dated as of April 15, 2006, each by and among the County, the Original Trustee and the Original Leasing Corporation (collectively, the "2001 Trust Agreement") (iv) In accordance with the provisions of the 2001 Trust Agreement, the Original Trustee has heretofore issued the Certificates of Participation, Series 2001, dated January 1, 2001, the Certificates of Participation, Series 2003A, dated March 1, 2003, the Certificates of Participation, Series 2005A, dated May 11, 2005, and the Certificates of Participation, Series 2006A, dated May 10, 2006, for the purpose of financing various projects on behalf of the County on the 2001 Sites. (v) The Original Leasing Corporation, as Assignor, and the Original Trustee, as Assignee., have heretofore entered in the Assignment Agreement, dated as of January 1, 2001, ~~ -2- 1156679.2 036360 AGMT as supplemented by the First Supplemental Assignment Agreement, dated as of March 1, 2003, the Second Supplemental Assignment Agreement, dated as of April 15, 2005, and the Third Supplemental Assignment Agreement, dated as of April 15, 2006, each by and between the Original Leasing Corporation and the Original Trustee (collectively, the "2001 Assignment Agreement"), pursuant to which the Original Leasing Corporation assigned to the Original Trustee all right, title and interest of the Original Leasing Corporation in and to, and all duties and obligations of the Original Leasing Corporation under, the 2001 Ground Lease and the 2001 Lease/Purchase Agreement for the purpose of securing the rental payments to, and the other rights of, the owners of the Certificates of Participation referred to in Section 1(a)(iv) above, subject to the provisions of the 2001 Trust Agreement. (bj (i) The County, as Lessor, and the Original Leasing Corporation, as Lessee, have heretofore entered into a Ground Lease, dated as of March 1, 2003 (the "2003 Ground Lease"), pursuant to which the County demised and leased to the Original Leasing Corporation the real property described in Exhibit A to the 2003 Ground Lease (the "2003 Site"). (iii The Original Leasing Corporation, as Lessor, and the County, as Lessee, have heretofore entered into aLease/Purchase Agreement, dated as of March 1, 2003, as supplemented by the First Supplemental Lease/Purchase Agreement, dated as of March 1, 2004 each by and between the Original Leasing Corporation, as Lessor, and the County, as Lessee (collectively, the "2003 Lease Purchase Agreement"). (iii) The County, the Original Trustee and the Original Leasing Corporation have heretofore entered into a Trust Agreement, dated as of March 1, 2003, as supplemented by the First Supplemental Trust Agreement, dated as of March 1, 2004, each by and among the County, the Original Trustee and the Original Leasing Corporation (collectively, the "2003 Trust Agreementaa) (iv) In accordance with the provisions of the 2003 Trust Agreement, the Original Trustee has heretofore issued the Certificates of Participation, Series 2003B, dated March 1, 2003, and the Certificates of Participation, Series 2004A, dated April 15, 2004, for the purpose of financing a project on behalf of the County on the 2003 Site. (v) The Original Leasing Corporation, as Assignor, and the Original Trustee, as Assignee, have heretofore entered in the Assignment Agreement, dated as of March 1, 2003, as supplemented by the First Supplemental Assignment Agreement, dated as of March 1, 2004, each by and between the Original Leasing Corporation and the Original Trustee (collectively, the "2003 Assignment Agreement"), pursuant to which the Original Leasing Corporation assigned to the Original Trustee all right, title and interest of the Original Leasing Corporation in and to, and all duties and obligations of the Original Leasing Corporation under, the 2U03 Ground Lease and the 2003 Lease/Purchase Agreement for the purpose of securing the rental payments to, and the other rights of, the owners of the Certificates of Participation referred to in Section 1(b)(iv) above, subject to the provisions of the 2003 Trust Agreement. (c) (i) The County, as Lessor, and the Original Leasing Corporation, as Lessee, have heretofore entered into a Ground Lease, dated as of March 1, 2004 (the "2004 Ground Lease"), pursuant to which the County demised and leased to the Original Leasing ~~ -3- 11.56679.2 036360 AGMT Corporation the real property described in Exhibit A to the 2004 Ground Lease (the "2004 Sites"). (ii) The Original Leasing Corporation, as Lessor, and the County, as Lessee, have heretofore entered into aLease/Purchase Agreement, dated as of March 1, 2004, as supplemented by the First Supplemental Lease/Purchase Agreement, dated as of April 15, 2005, and the Second Supplemental Lease/Purchase Agreement, dated as of April 15, 2006, each by and between the Original Leasing Corporation, as Lessor, and the County, as Lessee (collectively, the "2004 Lease Purchase Agreement"). (iii) The County, the Original Trustee and the Original Leasing Corporation have heretofore entered into a Trust Agreement, dated as of March 1, 2004 as supplemented by the First Supplemental Trust Agreement, dated as of Apri115, 2005, and the Second Supplemental Trust Agreement, dated as of April 15, 2006, each by and among the County, the Original Trustee and the Original Leasing Corporation (collectively, the "2004 Trust Agreement"). (iv) In accordance with the provisions of the 2004 Trust Agreement, the Original Trustee has heretofore issued the Certificates of Participation, Series 2004B, dated April 15, 2004, the Certificates of Participation, Series 2005B, dated May 11, 2005, and the Certificates of Participation, Series 2006B, dated May 10, 2006, for the purpose of financing various projects on behalf of the County on the 2004 Sites. (v) The Original Leasing Corporation, as Assignor, and the Original Trustee, as Assignee, have heretofore entered in the Assignment Agreement, dated as of March 1, 2004, as supplemented by the First Supplemental Assignment Agreement, dated as of April 15, 2005, and the Second Supplemental Assignment Agreement, dated as of April 15, 2006, each by and between the Original Leasing Corporation and the Original Trustee (collectively, the "2004 Assignment Agreement"), pursuant to which the Original Leasing Corporation assigned to the Original Trustee all right, title and interest of the Original Leasing Corporation in and to, and all duties and obligations of the Original Leasing Corporation under, the 2004 Ground Lease and the 2004 Lease/Purchase Agreement for the purpose of securing the rental payments to, and the other rights of, the owners of the Certificates of Participation referred to in Section 1(c)(iv) above, subject to the provisions of the 2004 Trust Agreement. (d) (i) The County, as Lessor, and the Original Leasing Corporation, as Lessee, have heretofore entered into a Ground Lease, dated as of April 15, 2005 (the "2005 Ground Lease"), pursuant to which the County demised and leased to the Original Leasing Corporation the real property described in Exhibit A to the 2005 Ground Lease (the "2005 Site"). (ii) The Original Leasing Corporation, as Lessor, and the County, as Lessee, have heretofore entered into aLease/Purchase Agreement, dated as of April 15, 2005 (the "2005 Lease Purchase Agreement"). (iii) The County, the Original Trustee and the Original Leasing Corporation have heretofore entered into a Trust Agreement, dated as of April 15, 2005 (the "2005 Trust Agreement"). -4- 1156679.2 036360 AGMT (iv) In accordance with the provisions of the 2005 Trust Agreement, the Original Trustee has heretofore issued the Certificates of Participation, Series 2005C, dated May 11, 2005, for the purpose of financing various projects on behalf of the County on the 2005 Site. (v) The Original Leasing Corporation, as Assignor, and the Original Trustee, as Assignee, have heretofore entered in the Assignment Agreement, dated as of April 15, 2005 (the "2005 Assignment Agreement"), pursuant to which the Original Leasing Corporation assigned to the Original Trustee all right, title and interest of the Original Leasing Corporation in and to, and all duties and obligations of the Original Leasing Corporation under, the 2005 Ground Lease and the 2405 Lease/Purchase Agreement for the purpose of securing the rental payments to, and the other rights of, the owners of the Certificates of Participation referred to in Section 1(d)(iv) above, subject to the provisions of the 2005 Trust Agreement. (e) (i} The County, as Lessor, and the Original Leasing Corporation, as Lessee, have heretofore entered into a Ground Lease, dated as of June 1, 2007 (the "2007 Ground Lease" and, collectively with the 2001 Ground Lease, the 2003 Ground Lease, the 2004 Ground Lease and the 2005 Ground Lease, the "Ground Leases"), pursuant to which the County demised and leased to the Original Leasing Corporation the real property described in Exhibit A to the 2007 Ground Lease (the "2007 Sites"). (ii) The Original Leasing Corporation, as Lessor, and the County, as Lessee, have heretofore entered into aLease/Purchase Agreement, dated as of June 1, 2007 (the "2007 Lease Purchase Agreement" and, collectively with the 2001 Lease/Purchase Agreement, the 2003 Lease/Purchase Agreement, the 2004 Lease/Purchase Agreement and the 2005 Lease/Purchase Agreement, the "LeaselPurchase Agreements"). (iii) The County, the U.S. Bank National Association, as Trustee (the "Successor Trustee") and the Original Leasing Corporation have heretofore entered into a Trust Agreement, dated as of June 1, 2007 (the "2007 Trust Agreement"). (iv) In accordance with the provisions of the 2007 Trust Agreement, the Successor Trustee has heretofore issued the Certificates of Participation, Series 2007, dated August 29, 2007, for the purpose of financing various projects on behalf of the County on the 2007 Sites. (v) The Original Leasing Corporation, as Assignor, and the Successor Trustee, as Assignee, have heretofore entered in the Assignment Agreement, dated as of June 1, 2007 (the "2007 Assignment Agreement" and, collectively with the 2001 Assignment Agreement, the 2003 Assignment Agreement, the 2004 Assignment Agreement and the 2005 Assignment Agreement, the "Assignment Agreements"), pursuant to which the Original Leasing Corporation assigned to the Successor Trustee all right, title and interest of the Original Leasing Corporation in and to, and all duties and obligations of the Original Leasing Corporation under, the 2007 Ground Lease and the 2007 Lease/Purchase Agreement for the purpose of securing the rental payments to, and the other rights of, the owners of the Certificates of Participation referred to in Section 1(e)(iv) above, subject to the provisions of the 2007 Trust Agreement. ~~`~.~ -x- 1156679.2 036360 AGMT (f) The County, the Original Leasing Corporation and U.S. Bank National Association, as the Successor Leasing Corporation and as the Successor Trustee are entering into this Acknowledgment Agreement for the purpose of (i) acknowledging that U.S. Bank National Association as Successor Leasing Corporation has succeeded to all right, title and interest of the Original Leasing Corporation in and to, and all duties and obligations of the Original Leasing Corporation under, the Ground Leases, the Lease/Purchase Agreements and the Assignment Agreements, and (ii) acknowledging that U.S. Bank National Association has succeeded to all right, title and interest of the Original Trustee in and to, and all duties and obligations of the Original Trustee under, the 2001 Trust Agreement, the 2003 Trust Agreement, the 2004 Trust Agreement and the 2005 Trust Agreement. SECTION 2. Acknowledgment of _U.S. Bank National Association as Successor Leasing Corporation and as Successor Trustee. (a) The County, the Original Leasing Corporation and U.S. Bank National Association, as Successor Leasing Corporation, hereby acknowledge that Successor Leasing Corporation has succeeded to all right, title and interest of the Original Leasing Corporation in and to, and all duties and obligations of the Original Leasing Corporation under, the Ground Leases, the Lease/Purchase Agreements and the Assignment Agreements and is authorized to take all actions the Original Leasing Corporation was entitled to exercise under the Ground Leases, the Lease/Purehase Agreements and the Assignment Agreements, including, without limitation, the execution and delivery of Deeds of Release and other appropriate instruments of conveyance, termination and assignment requested by the County with respect to the Ground Leases and the Lease/Purchase Agreements upon the payment or provision for payment of the Certificates of Participation secured by the respective Ground Leases and the respective Lease/Purchase Agreements. (b) The County, the Original Leasing Corporation and U.S. Bank National Association, as Successor Trustee, hereby acknowledge that the Successor Trustee has succeeded to all right, title and interest of the Original Trustee in and to, and all duties and obligations of the Original Trustee under, the 2001 Trust Agreement, the 2003 Trust Agreement, the 2004 Trust Agreement and the 2005 Trust Agreement and is authorized to take all actions the Original Trustee was entitled to exercise under the 2001 Trust Agreement, the 2003 Trust Agreement, the 2004 Trust Agreement and the 2005 Trust Agreement, including, without limitation, the execution and delivery of such instruments as shall be necessary to cancel and discharge the 2001 Trust Agreement, the 2003 Trust Agreement, the 2004 Trust Agreement and the 2005 Trust Agreement upon the payment or provision for payment of the Certificates of Participation issued under the 2001 Trust Agreement, the 2003 Trustee Agreement, the 2004 Trust Agreement and the 2005 Trust Agreement, respectively. SECTION 3. Cooperation. The County, the Original Leasing Corporation and U.S. Bank National Association, as Successor Leasing Corporation and as Successor Trustee, hereby agree to cooperate in executing and delivering from time to time such instruments as shall be necessary to implement the provisions of this Acknowledgment Agreement. SECTION 4. Governing Law. This Acknowledgment Agreement shall be governed by, and construed and enforced in accordance with, the laws of the Commonwealth of Virginia. -6- ~°~~ 1156679.2 036360 AGMT IN WITNESS HEREOF, the County of Chesterfield, Virginia, SunTrust Equipment Finance & Leasing Corp. and U.S. Bank National Association have caused this Acknowledgment Agreement to be duly executed as of the day and year first above written. COUNTY OF CHESTERFIELD, VIRGINIA By: Name: James J.L. Stegmaier Title: County Administrator SUNTRUST EQUIl'MENT U.S. BANK NATIONAL FINANCE & LEASING CORP. ASSOCIATION By: By: _ Name: Name: Karalee K. Herrin Title: Secretary Title: Assistant Vice President COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD The foregoing instrument was acknowledged before me in the County of Chesterfield, Virginia, on May ®, 2012, by James J.L. Stegmaier, County Administrator of the County of Chesterfield, Virginia. My commission expires: , 20® Notary Public STATE OF MARYLAND COUNTY OF BALTIMORE The foregoing instrument was acknowledged before me in the County of Baltimore, Maryland, on May _, 2012, by ,Secretary of SunTrust Equipment Finance & Leasing Corp. My commission expires: , 20_. Notary Public COMMONWEALTH OF VIRGINIA CITY OF RICHMOND The foregoing instrument was acknowledged before me in the City of Richmond, Virginia, on May ~, 2012, by Karalee K. Herrin, Assistant Vice President of U.S. Bank National Association. My commission expires: , 20_ Notary Public S-1 ~~ ~`~ Acknowledgment Agreement 1156679.2 036360 AGMT s u ~c`~=a CHESTERFIELD COUNTY ~ ~ ~. BOARD OF SUPERVISORS Page 1 of 1 ~~~~~ ~,~~~,,., AGENDA Meeting Date: May 23, 2012 Item Number: 8.0.17. Subiect~ Request to Quitclaim a Portion of a Sixteen-Foot Sewer and Water Easement Across the Property of Stonebridge Realty Holdings LLC County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' sewer and water easement across the Property of Stonebridge Realty Holdings LLC. Summary of Information: Stonebridge Realty Holdings LLC has requested the vacation of a portion of a 16' sewer and water easement across its property as shown on the attached plat for the development of Stonebridge. This request has been reviewed by the Utilities Department. New easements will be dedicated. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # O(~~ c~ 'IIIVITIr' ~KET~H Request to Quitclaim a Portion of a Sixteen Foot Sewer and Water Easement ~-cross the Property of Stoneiaridge Realty Holdings LLC ~A~~~~ 1 STDNEBRIDGE PLA~AAVE 12 CRESTVIEINVISTA DR ~'TH~A'_~-rte 2 v ~fi 16' ~e~i-er and 'Vat~r Easement too be ~uitcl~imed ,~ ..~._ ~ ~, ~~~~ ~ ~ ~-~&~HESTER CRI~SSI G BLVD If ~ ~p ~rARVIEUV ~ Chesterfield County Department of Utilities / :~ lir's;-~-- -E •: lY~; ~~.. S 1 Irol - X6.5: !e t ~~~ ~~ :,r~~ . ~~; 9,.~~ ,~,, ~,..• d f 1®b 9 S N O W W I 1 ~~~ a ~ h ~ ~ s ~ ~ ~ ~ ~ : s ~ ~ ~ ~ W 0 ' ~ ~ y 2 m % w m a a m ~ ~ ~ s „ m . m _ ~ ~ ~ a ~ a I` I~ I I ~ ~ ~ ; ~ o \ N¢~ Uo ~ W ~ ~ o ~ II I \ ~ ~ W ~ I ~ ` o-~--- ~ Q m O~ 0~ W ~ '-- u u0i I ! I ~ _ 2 ~ o ~\ -- - ~ a N I/ ~ ! .1_~-_ ~ ~v¢i~'i- oQ W W ` ~~ W pO~~ij 4 m H y oar ~ / ~\~ ~ I ~oQW~~ . ~'~~ O u. `~ I I zm~~u~WO ~r~~T, \ ``\ ~ \ ~ j j ao~o~o~ a~~ v s~Ee~auzaavE ~ ! ~ ~~ \ `~ Sg I I ~ ~ o ~ ~ g o ~ rvnr+MetEt~rn~var~q~aw I \ 1 ~ I I = W Q Z Z $ WIFNW/BG~ACCgSB n I \\\ \\ /i I ~ ~ I I a ~ ~ ~ `u O.B. 8501 PG 280 J ~ `` ~ -~ 0 1 ~ ~ ~ ~ ~' I ~ ~ ~ $W I ~ Q ~~ ~ ~ nil' i _~ ~ ~ °~j ;~ `I'mo J~ ~ t YI ~~ `I 87 .I p ~ 87 ~ I O ~ ~ ~---------- ---- - -- -- ---- -- ~ -~----- ; ~~ ~ ~ ffi ~~~~ ~~~~ ~ ~W ~ IJ~ ;J ~~ aN ~~z~ m ~__- \ 4 ---- _ s -~ - h ~ ~ \0 \ L ~ ~, ~ ~ ~ ~; i I J~F W ~$ r \ ~~~ °o - ~- - oQ. ~ ~~ ~~ i i i ~~ ~ i ~ am .~ ~ a ~~g Q~~ i ~ i i ~~ i i I ~ i ~~~~~ I ~ ~ i0uuej uRlpsW IIq (Wd LOZI ZIOZ/Z/S ~ P®3WId I ~P'lLLfl M3N ONtl2131tlM 31`d~`d~-LIf1SdX-/~LZLLZNeId\~4S\~JMOUu~~ 2J31tlM e6pugeuo~S 1 '~ ~y ~.~ c- ""S~. r'~ v ~~~ ~,~ ,~s, '~ ,=a" , ~~:~~* CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: May 23, 2012 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 06-0401 Project Name: Ashton Village at Charter Colony Location: 14301 Charter Park Drive Developer: BB Hunt LLC Contractor: Piedmont Construction Company, Inc. Contract Amount: Water Improvements - Wastewater Improvements - $82,900.00 $131,soo.oo District: Midlothian Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ~ Yes ^ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) 2. Contract Number: 10-0030 Project Name: Rivermont Apartment Building A-I Location: 2025 River Rock Drive Developer: Contractor: Contract Amount: District: 3. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: Rivermont Condominiums, Inc. Castle Equipment Corporation Water Improvements - $81,166.00 Wastewater Improvements - $102,771.40 Bermuda 11-0057 Chester Village Green Apartments Phase II 11300 Chester Garden Trail Chester Village Apartments II, LLC Richard L. Crowder Construction Company Water Improvements - Wastewater Improvements - Bermuda 4. Contract Number: 11-0183 Project Name: Amazon Distribution Center Location: 1801 N. Meadowville Tech Parkway Developer: US Real Estate Limited Partnership Contractor: Curtis Contracting and Castle Equipment Corporation Contract Amount: Water Improvements - Wastewater Improvements - District: Bermuda $125,279.58 $37,943.41 $418,276.45 $211,637.84 f~~I+ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Summary of Information: (Continued) 5. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 11-0186 Magnolia Green - Amenity Center 6745 Begonia Drive 6801 Woolridge Road - Moseley LP Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Matoaca $21,345.00 $50,300.00 6. Contract Number: 12-0034 Project Name: Sabra - Waste Water Pretreatment Expansion Location: 15900 Sabra Way Developer: Sabra Dipping Company, LLC Contractor: Shoosmith Construction, Incorporated Contract Amount: Water Improvements - $29,475.00 Wastewater Improvements - (Private) District: Bermuda ~~ ~~ ~~ z;~ ~~ .'I ,-,, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2012 Item Number: 9.6. Subiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Ste4maier Title: County Administrator Attachments: ^ Yes ^ No # ~~ ~~ CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances May 23, 2012 of General Fund Budgeted Expenditures* FY2008 $50,945,000 7.5% FY2009 $53,495,000 7.7% FY2010 $53,495,000 8.1 FY2011 $53,495,000 8.3% FY2012 $53,495,000 8.2% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent ~~. CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS May 23, 2012 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2012 BEGINNING JULY 1, 2011 4/13/2011 FY2012 Budget Addition 13,552,500 17,580,288 4113/2011 FY2012 Capital Projects (13,352,500) 4,227,788 8/24/2011 Construction of first phase of Mary B. Stratton Pazk (391,735) 3,836,053 1 119120 1 1 Chesterwood-Cogbill Rd Drainage Improvements (change order 2) (32,066) 3,803,987 111 U2012 Chesterwood-Cogbill Rd Drainage Improvements (change order 3) (20,204) 3,783,783 4125!2012 Point of Rocks Property Maintenance (85,000) 3,868,783 ~~ C °~ N o~0 can ~ ~ "O ~ v7 00 M C1 N y a ~ h vMi ~°t ~ d ~ ~ L .n ~ ~ O ~Q ~ O b ~ O N O O y~ b ~ b ~n N O ,-~ o0 1 L M 69 N ~ O q ~ ~ ~ ~ r~ N an O oo C~h an A ~ A v~ O ,`~~ o0 0o O N 69 W ~z ~'~" ~ ~o a~N -W.i ~ N O O O ~ O O O N ~ H~ ~ ~a MfA M M M M v~ F ~° W U . ~ U ~ d A ~ ~ ~ N h y N l ~ N ~ N ~ ~ ~ O y, ` a A ;~ _ 3 x a O O ~ C ~ :: ~ .'O R ~ U A ~ ~ U ~~~ ~' Prepared by Accounting Department April 30, 2012 Date B• egan 04/99 O1/O1 03/03 03104 10/04 12/04 OS/05 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original (Refinanced 10/10) I~escri~tion Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; AcquisitionlInstallation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf M~11 Redevelopment Project Energy Improvements at County Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building ExpansionJRenovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description Advanced Refunding of Series 2001, 2003A, 2003B, 2004B and Series 2005B Certificates of Participation 13,725,000 6,100,000 21,970,000 16,596,199 1,519,567 14,495,000 11,960,000 22,220.000 124.685.766 Outstanding Date Balance Ends 4/30/2012 O1J20 $6,475,000 11/21 5,605,000 11423 3,540,000 11/24 13,990,000 10/12 16,596,199 12/17 906,120 11/24 8,325,000 11/24 7,145,000 11!27 17.545,000 $_1. 27_319 Approved Amount $20,000,000 ®~'~ ~ May 23, 2012 Speakers List Afternoon Session 1. _Carrie Comer 2. 3. 4. 5. CHESTERFIELD COUNTY -~~ BOARD OF SUPERVISORS Page 1 of 1 ~' AGENDA ~1_. .,,> ~~.~~~ Meeting Date: May 23, 2012 item Number: 11. Subject: Closed Session County Administrator's Comments: County Administrator: Summary of Information: Closed Session pursuant to § 2.2-3711.A.7., Code of Vir inia, 1950, as amended, for consultation with legal counsel regarding specific legal matters requiring the provision of legal advice. Preparers Jeffrey L. Mincks Attachments: ~ Yes Title: County Attorney 0623:88115.1 ;,.. ~, ~ ~4~ ~~.:_~ ~~ r.~ _W,y, ~~,~,, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2012 Item Number: 15.A. Subject: Recognizing the Contributions of the Miss Chesterfield Scholarship Organization, Inc. County Administrator's Comments: County Administrator: Mr. Gecker requests that the Board adopt the attached resolution recognizing the Miss Chesterfield Scholarship Organization, Inc. Summary of Information: The Miss Chesterfield Scholarship Organization, Inc., provides young women with opportunities to serve their communities, develop presentation skills, charm, grace and poise, and earn scholarships that can help them to achieve success in their chosen career fields. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ yes ~ No ,~ f RECOGNIZING THE CONTRIBUTIONS OF THE MISS CHESTERFIELD SCHOLARSHIP ORGANIZATION, INC. WHEREAS, the Miss Chesterfield Scholarship Organization, Inc. is a 501(C) 3 non-profit organization that serves outstanding young women; and WHEREAS, the Miss Chesterfield Scholarship Organization conducts the Miss Chesterfield Scholarship Pageant; and WHEREAS, the Miss Chesterfield Scholarship Pageant is a preliminary pageant to the Miss Virginia Scholarship and Miss America pageants; and WHEREAS, the Miss America Organization is one of the nation's leading achievement programs and the world's largest provider of scholarship assistance for young women; and WHEREAS, the Miss Chesterfield Scholarship Organization provides young women with opportunities that can lead to scholarship assistance to help prepare them for successful careers; and WHEREAS, in 2011, the Miss America Organization provided more than $45 million in cash and scholarship assistance; and WHEREAS, the Miss America Organization also has partnered with Children's Miracle Network to raise funds and awareness for children's hospitals throughout the United States; and WHEREAS, the Miss Chesterfield Scholarship Organization provides girls aged 4-9 an opportunity to participate in a non-competitive Princess program that includes group community service activities; and WHEREAS, the Miss Chesterfield Outstanding Teen advances to compete in the Miss Virginia's Outstanding Teen Pageant, which is a preliminary pageant to Miss America's Outstanding Teen Pageant; and WHEREAS, Miss Chesterfield's Outstanding Preteen also competes at the state level; and WHEREAS, in these activities, young women develop presentation skills, poise, charm and grace while having the opportunity to provide community service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of May 2012, publicly recognizes the important contributions of the Miss Chesterfield Scholarship Organization, Inc. to the development of young women and to their future success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the Miss Chesterfield Scholarship Organization and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~.° CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~p. Meeting Date: May 23, 2012 Item Number: 15.B. Subject: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Nickolas Christian Yoss, Troop 2822, sponsored by Bethia United Methodist Church; and Mr. Charles Cardell Kelley, Mr. Matthew Charles Wild and Mr. Benjamin Thomas Horansky, all of Troop 876, sponsored by Mount Pisgah United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Nickolas Christian Yoss, Troop 2822, sponsored by Bethia United Methodist Church; and Mr. Charles Cardell Kelley, Mr. Matthew Charles Wild and Mr. Benjamin Thomas Horansky, all of Troop 876, sponsored by Mount Pisgah United Methodist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Nick, Charles, Matthew and Ben have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of May 2012, publicly recognizes Mr. Nickolas Christian Yoss, Mr. Charles Cardell Kelley, Mr. Matthew Charles Wild and Mr. Benjamin Thomas Horansky, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. ~. ~; ~:- ,~~ .~~_. r x:34 ~a~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 23, 2012 Item Number: 18.A. Subiect: Public Hearing to Consider the FY2013-FY2018 Secondary Road Six-Year Improvement Plan and FY2013 Secondary Road Improvement Budget County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to consider: FY2013-FY2018 Secondary Road Six-Year Improvement Plan and FY2013 Secondary Road Improvement Budget. Summary of Information: FY2013-FY2018 Secondary Road Six-Year Improvement Plan State statute requires the Board of Supervisors to update every two years, jointly with the Virginia Department of Transportation (VDOT), a six-year plan identifying improvements that are anticipated to be made to the secondary road system in the county. The recommended FY2013-FY2018 Plan has been developed by VDOT and staff based on projected revenues of $1.1 million per year. Details of the proposed Six-Year Plan are shown on Attachment A. Preparers R.J. McCracken Attachments: ^ Yes Title: Director of Transportation ^ No ## ~~~ ~ <~=, h -~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary (Continued): Improvements to Bailey Bridge Road and Spring Run Road and the bridge replacement on Genito are under construction; all should be complete this winter or early spring 2013. Intersection improvements for Courthouse Road at Route 360 and Reams Road at Rosegill Road are in the right-of-way acquisition phase and should be under construction in 2014. Reconstruction of Newbys Bridge Road, in the plan since late 1990's has been reduced to spot improvements; preliminary engineering is underway. A spot safety improvement to Woolridge Road is in the design phase; the county is managing this project. Two new projects are recommended for inclusion in the Plan: ^ Nash Road at Reedy Branch Bridge Replacement - the bridge is currently posted with a weight restriction of eleven tons. Replacing the bridge will allow better emergency response to residential areas. The Fire Department identified this project as their priority from the list of seven weight restricted bridges in the county. ^ Russwood Road Paving - Russwood Road is an unpaved road serving approximately sixteen homes. Citizens frequently request that VDOT repair this road. VDOT recommended the road be paved to reduce their maintenance costs. The existing balance from the completed Rhodes Lane project is available for the paving. According to VDOT, the balance must be used for paving dirt roads. FY2013 Secondary Road Improvement Budget Each year VDOT requests the Board of Supervisors approve a Secondary Road Improvement Budget. The budget reflects the first year of the Six-Year Plan and identifies specific project allocations for the fiscal year. The two Newbys Bridge Road projects are recommended for funding in FY2013. Attachment A identifies the projects and allocations for the FY2013 Budget Recommendation: Staff recommends the Board adopt the attached resolutions approving the FY2013-FY2018 Secondary Road Six-Year Improvement Plan and the FY2013 Secondary Road Improvement Budget. District: Countywide ~~ WHEREAS, the Chesterfield County Board of Supervisors and the Virginia Department of Transportation (VDOT) have conducted a public hearing on the FY2013 through FY2018 Secondary Road Six-Year Improvement Plan; and WHEREAS, the Board concurs with the proposed projects identified in the Plan. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2013 through FY2018 Six-Year Secondary Road Improvement Plan as presented by VDOT. WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY2013 Secondary Road Improvement Budget to the county; and WHEREAS, the Budget represents the implementation of the first year of the FY2013 through FY2018 Six-Year Improvement Plan adopted by the Board. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2013 Secondary Road Improvement Budget as presented by VDOT. ®~~~~.'~ 0 a Z ~ N Q Q Z a N~ Z W N ~ O OC ~ a ~ ~~ ~~ - ~ ~ ~ w Q ~ W u. •n V Z ~ = a Q O ~ ~_ V O o ~ ~ N li. Q Z O W ~ ~ ~//~~ ' v/ LL ~. ~ / I.I. a V W a N N M N ~ r N ~ N ~ r N ~ r N I~ N ~ w ~ w ~ z ~ w ~ z ~ z ~ w } } } z ~ ~ ~ ~ z z 0 > 0 > 0 > ~ c~ W o ~ ° = c~ ~ ° = c~ c~ W o ~ W 0 o ~ ~ ~ ~ ~ ~ ~ ~ ~ o z w 0 H ~ cn UO ~ z w U w~ W o m Z > ~ - ~ U w a z > d ~ > ~ - ~ U ~ w z g > _ ~ Q D ~ w O ~ Z ~ w w H ? Z > a ~ ~ U Z > a ~ ~ U z w U w ~ w ~ m Y W (~ _ w _ Z ~ ' °~ O d } U o ~ ~ W ~ U Z ~ Z ~ ~ z J z a O ~ ~ Z Z w o o o ~ p Y U 2 ~ a z ~ U LL O fn o w ~ ~ ~ = Q ~ J ~ O ~ Q ~ Q m W U C7 z ¢ " X ~ ~ f= Z J Q (~ W U W O cn i ~ ~ O U LL O fA _ Z m w w ~ Q 0 0 0 ~ ~ O m ~ J m ~ O ~ O Z p o ~ ~ ~ C7 ~ fa ~ ~ O ~ fn ~ 0 ~ ~ O ~ ~ ~ ~ ~ w U ~ _ ~ ~ OU 0 a ~ U Q ~ ~ w ~ m cn } ~ Z ~ w 0 m vi } ~ Z ~ ~ Cn Z ~c a~i 'o a. N Z Z O Q W ~ a ~ ~~ ~ oc N m No Z O H v Z ~ o ~ a I- oc ~ N Z w ••~ ~ v Z H Q ~ 0 ~ v N W D Q Z tO V V/ O ~' Q W LL 0 O O OC ~ a W a z W V H Q ~`.~. ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Secondary-Roads 5-9, 16 1/lOP - 1.27 in. $280.66 Board of Supervisors The Observer, Inc. Publisher of Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on May 23, 2012, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Rt. l0 and Lori Road, Chesterfield, Virginia, will jointly hold a public hearing with the Virginia Depaztment of Transportation where persons affected may appear and present their views to consider: The FY2013-FY2018 Secondary Road Six-Yeaz Improvement Plan and FY2013 Secondazy Road Improvement Budget for Chesterfield County. Interested citizens may present comments regarding the road improvement plan and the budget. The plan and budget aze available at the Chesterfield County Transportation Department located in the Chesterfield County Community Development building at 9800 Government Center Pazkway, 3rd Floor, or call 748- 1037, between the hours of 8:30 a.m. to 5:00 p.m. VDOT ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need .for reasonable accommodations should ~' contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, May 18, zolz. CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 5/09/2012 & 5/16/2012 Sworn to and subscribed before me this ~ ~] ~~^ day of 2012. ~? 6iG~~C ~1 Legal Affiant J es ~`, Grooms Jr., Notary Public My commission expires: February 29, 2016 Commission I.D. 7182093 '~"~ •~l ~ e ~ ,...... ~ '. ` ~S: •'•NOTARY ' v ~~: Puauc • •; ~ . • REG # 7182093 ; n ;•MY COMMISSION ; Q p •• EXPIRES :~ ?r,~ • 212912016 : ~C~ •. O~,• .... • •' ~.~~ ,r~~i ' `'S'EA LTH ~ ~~~~~ I~~~e~~~~~~~N, THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616. Midlothian, Virginia 23113 • Phone: {804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterfieldobserveccom • Internet: www.chesterfieldobserver.com j~q~dl ~Gr ~' ~~ ~~ f ~~~_< n~, ~~riv ~'kp~ak CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May as, cola Item Number: 18.8. Subject: Public Hearing to Consider Amending the County Code Relating to Real Estate Tax Exemptions Available for the Rehabilitation, Renovation or Replacement of Structures County Administrator: 0 Hold a public hearing to consider amending the County Code relating to real estate tax exemptions available for the rehabilitation, renovation or replacement of structures. Summary of Information: The County .Code provides a partial real estate tax exemption for commercial, industrial and residential structures that have been rehabilitated, renovated or replaced. However, the current County ordinance does not allow the tax exemption when (i) a structure is converted from one use to another use (e.g., conversion of a residential structure to a commercial structure or vice versa) or (ii) when the conversion will result in a mixed use structure. In order to support revitalization efforts in the County, staff is proposing the attached ordinance amendments that would allow both mixed use structures and conversion of structures between uses to qualify for the partial tax exemption. The amendment would also require, in accordance with state law, that a hotel or motel structure be no less than 35 years of age in order to be considered for the tax exemption program. All projects will continue to be required to comply with all building code and zoning requirements. Preparers Jonathan Davis Title: Director, Real Estate Assessment Attachments: ®Yes ~ No # ~. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 9-29, 9-30, 9-31 AND 9-32 RELATING TO REAL ESTATE TAX EXEMPTIONS FOR THE REHABILITATION, RENOVATION OR REPLACEMENT OF STRUCTURES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That sections 9-29, 9-30, 9-31, and 9-32 of the Code of the County ~Chesterfielc~ 1997, as amended, are amended and reenacted to read as follows: Sec. 9-29. -Rehabilitated historic residential real estate. (a) Historic Rreal estate which has been substantially rehabilitated shall be exempt from taxation subject to the following: (1) All residential improvements shall be approved by the preservation committee. (2) Any residential structure which has been designated as a county historical landmark or is located in an area that has been designated a county historical district shall be deemed to have been substantially rehabilitated if the structure is 50 years old or older and has been improved to increase the assessed value of the structure by 25 percent or more. (3) The exemption provided in subsection (a)(1) shall be an amount equal to the increase in assessed value resulting from the rehabilitation of the assessed residential structure, as determined by the county assessor. The exemption shall apply only to any subsequent assessment or reassessment of the structure and shall be limited to the first $500,000.00 of increased value. (4) The exemption shall run with the real estate for ten years. (b) Prior to beginning the rehabilitation, the owner of any real estate meeting the criteria stated in this section may apply for an exemption on forms provided by the county assessor. The owner shall pay an application processing fee of $20.00 to the county assessor for processing such application. (c) No property shall be eligible for such exemption unless the appropriate building permits have been acquired, and the county assessor has verified that the rehabilitation indicated on the application has been completed and meets the requirements of this section. The resulting structure may be used for anon ose, including mixed use, that is allowed by the building code and the applicable zoning regulations for the property. 1929:88091.1 1 ~ ~ ~~ ~ Sec. 9-30. -Rehabilitated historic commercial real estate. (a) Historic commercial real estate which has been substantially rehabilitated shall be exempt from taxation subject to the following: (1) All commercial improvements shall be approved by the preservation committee. (2) Any commercial structure which has been designated a county historical landmark or is located in an area that has been designated a county historical district shall be deemed to have been substantially rehabilitated if the structure is 50 years old or older and has been improved to increase the assessed value of the structure by 25 percent or more. (3) The exemption provided in subsection (a)(1) shall be an amount equal to the increase in assessed value resulting from the rehabilitation of the assessed commercial structure as determined by the county assessor. The exemption shall apply only to any subsequent assessment or reassessment. The exemption shall be limited to the first $SOA,000.00 of increased value. (4) The exemption shall run with the real estate for ten years. (b) Prior to beginning the rehabilitation, the owner of any real estate meeting the criteria stated in this section may apply for exemption on forms provided by the county assessor. The owner shall pay an application processing fee of $20.00. (c) No property shall be eligible for such exemption unless the appropriate building permits have been acquired, and the county assessor has verified that the rehabilitation indicated on the application has been completed and meets the requirements of this section. The resulting structure may be used for an~purpose, including mixed use, that is allowed by the building code and applicable zoning regulations for the property. (d) The board of supervisors hereby authorizes the county assessor to implement any policies or procedures necessary to effectively implement sections 9-29 through 9-32. Sec. 9-31. -Partial exemption for certain rehabilitated, renovated or replaced commercial or industrial structures. (a) A partial exemption from real estate taxes is granted to certain commercial a~ or industrial property which qualifies under the criteria listed in subsection ~)• (b) For real property to qualify for the partial exemption granted by this section, the following criteria must apply: ~~, 1929:88091.1 ~ ~ ~ , ~~. (1) Any real estate upon which there is an existing commercial or industrial structure shall be deemed to have been substantially rehabilitated, renovated or replaced when a structure 25 years old or older has been improved so as to increase the assessed value of the structure by 15 percent or more. For a motel or hotel, the structure. shall be no less than 35 nears of aye. For structures other than a motel or hotel in an area designated by the Commonwealth of Virginia as an enterprise zone or subzone, the structure may be 15 years old or older. Subject to the .limitations set forth below, the rehabilitated, renovated or replaced structure may, be used for an~nurpose, including mixed use, that is allowed by the building code and the. applicable zoning regulations for the property (2) The base value of the commercial or industrial structure shall be the assessed value of the structure prior to the commencement of the work as determined by the county assessor upon receipt of an application for the tax exemption. (3) The tax exemption provided in subsection (b)(1) shall apply when the rehabilitation, renovation or replacement is completed and the amount exempt from tax shall be equal to the increase in assessed value, if any, resulting from the rehabilitation, renovation or replacement of the assessed structure, as determined by the county assessor. The exemption shall apply only to any subsequent assessment or reassessment. In any year in which the market value of the qualified real estate decreases below the base value, as determined pursuant to this section, no credit or refund shall be provided to the owner. (4) The exemption shall run with the real estate for five years. (5) Nothing in this section shall be construed to allow the county assessor to list upon the land book any reduced value or any reduced taxes due to the exemption provided herein. structure is .used for residential purposes. For mixed use projects, this limitation shall apply only to the residential portion of the resulting structure. (c) Prior to beginning the rehabilitation, renovation or replacement the owner of any real estate meeting the criteria stated in this section shall apply for the exemption on forms provided by the county. Upon receiving the application, the county assessor shall determine the base value of the structure. This base value determination shall be effective for two years from the date of determination, but applicants may reapply after this time period expires. The owner shall pay an application fee of $50.00 for each application which shall be refundable upon completion of the replacement or rehabilitation. Property located in an enterprise zone or subzone shall be exempt from paying an application fee. 1929:88091.1 3 ®~ ~~'~+ (d) Upon completion of the rehabilitation, renovation or replacement the county assessor shall be notified in writing and shall inspect the property to determine the assessed value of the structure and the amount, if any, of the rehabilitated real estate tax exemption for that structure. No property shall be eligible for exemption unless the appropriate building permits have been acquired, and the county assessor has verified that the rehabilitation, renovation or replacement indicated on the application has been completed and meets the requirements of this section. In determining the base value and the increased value resulting from the substantial rehabilitation, renovation or replacement the county assessor shall employ usual and customary methods of assessing real estate. (e) Where rehabilitation is achieved through demolition and replacement of an existing structure, the partial exemptions provided in subsection (b) shall not apply when any structure demolished is a registered Virginia landmark or is determined by the department of historic resources to contribute to the significance of a registered historic district. Sec. 9-32. -Partial exemption for certain rehabilitated, renovated or replaced residential structures. (a) A partial exemption from real estate taxes is granted to certain residential property which qualifies under the criteria listed in subsection (b) below. Subject to the limitations set forth below, the rehabilitated, renovated or replaced structure may be used for an~purpose, including mixed use, that is allowed by the building code and applicable to zoning regulations for the property. (b) For real property to qualify for the partial exemption granted by this section, the following criteria must apply: {~ (1) There must be a residential structure on the property no less than 25 years of age which has been rehabilitated, renovated or replaced; provided, however, that if the real estate tax assessment of the structure is more than ten percent lower than the assessment of similar structures in the immediate area, as determined by the assessor, due to the physical condition of the structure, the structure may be 15 years or older in order to qualify under this subsection. (~ (2) If the existin structure is used solely for a multifamily residential use, the rehabilitation, renovation or replacement must not increase the total square footage of the structure being rehabilitated, renovated or replaced by more than 30 percent if the resulting structure is also used solely for multifamily residential use. 1929:88091.1 4 ®~ ~'~ ,~ {~ (3) ~~.. ~+,..,,,.,,..o~ ,,,.~,~ ~~,.,~ „~+;~ ,,.,:,,, ~:ao,~t:,,i _~,.,,~~,,,.® When the circumstances described in section 9-32(b)S2) are not applicable, the exemption shall apply e~ to ~s~ 200 percent of the square footage e of the original structures(s) that have been replaced or rehabilitated if the resulting, structure is used for residential purposes. For mixed use projects, this limitation shall apply only the residential portion of the resulting structure. {3~ (4) The rehabilitation, renovation or replacement must increase the assessment of the structure by more than ten percent and must be complete. {§) (5) The rehabilitation, renovation or replacement must be accomplished with appropriate building permits. (c) Prior to beginning the rehabilitation, renovation or replacement the owner of any real estate meeting the criteria stated in this section shall apply for the exemption on forms provided by the county. Upon receiving the application, the county assessor shall determine the base value of the structure. This base value determination shall be effective for two years from the date of determination, but applicants may reapply after this time period expires. The owner shall pay an application fee of $50.00 for each application, which shall be refundable upon completion of the replacement or rehabilitation. (d) If the assessor determines that the property for which an application has been filed qualifies for the partial exemption under this section, the property shall be exempt from the increase in real estate taxation resulting solely from the rehabilitation, renovation or replacement. This exemption shall become effective on January 1 of the year following the determination made by the assessor and shall run with the real estate for a period of eight tax years. The amount of the exemption shall not change over such eight-year period. Upon completion of the rehabilitation, renovation or replacement the county assessor shall be notified in writing and shall inspect the property to determine the assessed value of the structure and the amount, if any, of the rehabilitated real estate tax exemption for that structure. No property shall be eligible for exemption unless the appropriate building permits have been acquired, and the county assessor has verified that the rehabilitation, renovation or replacement indicated on the application has been completed and meets the requirements of this section. In determining the base value and the increased value resulting from the substantial rehabilitation, renovation or replacement the county assessor shall employ usual and customary methods of assessing real estate. (e) Nothing in this section shall be construed to permit the county assessor to list upon the land book any reduced value due to the partial exemption provided in subsection (d). 1929:88091.1 $ ~ ~ f~ (f) Where rehabilitation is achieved through demolition and replacement of an existing structure, the partial exemption provided in subsection (b) shall not apply when any structure demolished is a registered Virginia landmark or is determined by the department of historic resources to contribute to the significance of a registered historic district. (2) That this ordinance shall become effective upon adoption. ~~ 1929:88091.1 6 ~.RIC~jllt411b ~znre>~-~z~~~~cl~ Advertising Affidavit COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 P.O Box 85333 Richmond, Virginia 23293-0001 (804)649-6208 Account Number 3005440 ate May 17, 2012 Date Category Description Ad Size Total Cost 05/17/2012 _Meetings and Events Take Notice Take notice that the Board o 1 x 69 L 426.40 Media General Operations, Inc. Publisher of the Richmond Times-Dispatch This is to certify that the attached Take Notice Take notice t was published by the Richmond Times-Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 05/10, 05/17/2012 she o ir,a' 'i,°T, md~; , e' rs^° nom'®irzc F,o c~.s ~> °~`~„'- .~91N ~~~~~~~.g o ,moo :;9~r N~~g-, ~ti.~<,as= a',®~,~a o ~;~ •~~r: kir c i~ ~k c `ri,e so ti,m The First insertion being given ... 05/10/2012 Newspaper reference: 0002649424 Sworn to and subscribed before me this THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU T"x, Kai n ~j2jNa B rtl o ~ri ~'v~ir~N i,~s ~1a AA~~~~~d C,~~~ a~~~v.Ro~tTe ®~~~rr~~P:s~e~~ ~m~~e, KIMBERLY HARRIS NOTARY PUBLIC State of Virginia Commonwealth of Virginia City of Richmond .356753 My Commission Expires Jan 13, 2013 My Commission expires ,fi~f`~'~'`'C CHESTERFIELD COUNTY `~~ `~~_ ``' ~ BOARD OF SUPERVISORS Page 1 of 1 ~~~ ~ AGENDA P~q~~~A Meeting Date: May 23, 2012 Item Number: 18.C. Subject: PUBLIC HEARING: Consider the Exercise of Eminent Domain for the Acquisition of Permanent Water and Temporary Construction Easements for the Grange Hall Elementary School Offsite Waterline Extension Project County Administrator's Comments: County Administrator: Authorize the County Attorney to proceed with eminent domain for the acquisition of permanent water and temporary construction easements for the Grange Hall Elementary School Offsite Waterline Extension Project and authorization to enter and take such easement prior to eminent domain proceedings. Summary of Information: Staff has been negotiating for acquisition of permanent water and temporary construction easements for the Grange Hall Elementary School Offsite Waterline Extension Project. Offers have been made for the easements that are valued as follows: 18201 Hull Street Road, R.F. Ranson and Tamara R. Anderson, $6351.00; 19300 Hull Street Road, WLW, L.L.C., $2435.00. The offers have not been accepted. The waterline will be installed by Magnolia Green and is scheduled to be in service by the end of the year. Grange Hall has a long standing need for public water. It is necessary to proceed with condemnation for the health and safety of the public. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~' '~'I~ I N IT1~ ~ I~ET~ PUBLIC HEARINti: Consider the Exercise of Eminent Domain for the Acquisition of Permanent Water and Temporary Construction Easements for the Grange Hall Elementary School Dffsite Waterline Extension Project ~ Chesterfield County Department of Utilities .r,,. ~t,~f ._ l~ii ~, "` ~; -.^E f~~~. ,.`T .. 1 Irol - 1,4308et ®~~~~ «.. sxe~`ew'we na easrara~wai~ ~ ~ ~ ~ ' 6Z2lYW.'100£aAti'a¢ny¢d+gMaaa can 'sno aamxxiaanm[wrmlamanW ~• •• aaL tra3xd Axi ~~ ~ C (~ O ~ lg ~ F Z133HS H~lb'W ~ Z a ~ ~ ~ v ZW WQa' ~:".~' °~ ~ ~cW/IaOZ ~$ 2WacnQ ~W ~~wZ~ k ~ ~ ~ ~ ~ ENE ~S aQ~OC~ ~a..~a:.. ~ ~ U ~ € ~~~ ~W Y'~ ~ ~O~ F ..... 2 ~ `~ W~ ~~ ~' ~ ~~~~ 0 w s A ci iO ~~ ~ F~ ~gp~ v ~~~~~ ^ P ~ ~ J age ~ $ ~~ y og®a~ r~~ 8¢ ~ ~ 2~g~~~~~ ~t,e ~~~~~'~ z FC~i ~WNN~y~ ~~~ ~ W ~~ o ~ ~ ~~ m ~ H ~~~~~~~ ~~ g~~~ ~' W~~ ~~z ~ A ~$ YW ~~ ~ N~ ~ 2~~~~ ~, ~ $ a g, ~~ ~ ~ ~~ ~~~, `~ ~, ~" ` ~ ~ ~ ~ ~~~ ~ ~ ~ ~EY'SEE 3LL.BL.IN w i,` ~ y W G ` Q~r~"YC9 ~ ~ O EBOVN ~O~ \~e~` ~~ ~~ SR~p,~ ti~~ ~a N~ Wi N w $ ~ ~ ~ ~ $ ^ M ~ ~ ~ ~ ~ g $. ~ ~ y$ V W J F r g N ~ ~ b .+~e5 h L 5 W ti ~ ~ ~ ~ ~ ~ ~ V ~ ~ ~ ~ ~ ~ r ~ ~ ~ ~ ~ ~ ~ U U C~ (~ U U U (~ x n ~ ~ ~ $ ~ ~ ~ ~ ~ d ~ " N ~ ~ $ ~ R N R R ~ R n a"3 R R m W J Q W a a ~ ~ W W ~ ~ w ~ `u ~ S W ~ ?? E W ~ 22 S ~ ~ ~ ~ W ~ ~ Q m w '° i ~ ~ m ~ z a rg g ~ r~ ~ i Y i ~ ~ ~ `3 ~ J ~ ~ ~ 9 ~ w ~ v ~~ ~~ ;~~:~.~,~ ~ ~AH~ ~1 ~ ®~1 ~ S Intl l l 3Nl lti Q3tlW~IMYMtlYO 69LL •• • - 6n 3 I qZ O 0 ~ Z ~ 8 I ~ ~ 68 OVN ~ ~ ~ O M .. 9 H O I ~~g ~ W W ¢ W ^~ { ~ ~a~ ~ W p Z O ~ ~-acu ~~ $ ~ ~~av~iQ ~~~ Q yW~ {W.p O ry W 9 ~Z ~ ~ ~ ~~6,~fO~3 "ry srb~ a~~~¢ ~`da.. ~~ R ~~~~ ~~ W~~Zs e ~ ~ ~~ ~~~w 4~ O Q 8 I C ~ ~ I W ~ $ ~ ~ ~-ts.ss m ~ e ei C~ 9 ~ ~~ ~~~' ~ F J s ~ ~ ~ ~ ~ o ~ ~ ~ ~~ ~~m~ ~~s~ ~ ~ ~NA~ ~w a$a~ W~~~~ ~~ ~~ ~~ ~' ~~~~~ ~Z ~ ~ ~~ ~~ ~~ ~~ 6133HS H~lb'W w ~ ~, ~~ ~W g ~~ ~~~ ~~~~ ~' f 6050 Clayville Lane Moseley, VA 23120 January 9, 2012 Mr. Graham R. Nunnally Real Property Agent Chesterfield County 9840 Government Center Parkway P.O. Box 608 Chesterfield, VA 23832 Re: Grange Hall Elementary School Off-Site Water Line Extension Project No: 2011-0035/18 Easement No: 2011-0282 Dear Mr. Nunnally: This is in reply to your letters of November 16, 2011 and January 5, 2012 concerning the request for an easement through our property. I have conferred with the other 3 members of WLW LLC and we unanimously agree to respectfully decline your request to grant an easement. In way of background, the majority of the WLW LLC property is on the north side of Rt. 360 across from the Grange Hall Elementary School. A small parcel of our property (approximately 3 acres) is on the south side of Rt. 360 and is separated from the remainder of our property by Rt. 360 which is a four lane divided highway. This parcel is triangular shaped with one side having complete frontage on the south side of Rt. 360 and another side having complete frontage on Beaver Bridge Road. It is this parcel for which you are asking the granting of a new easement. In 2005 we were approached by The Timmons Group, working for the county, with a request to grant a water line easement through our property on the north side of Rt. 360. At a meeting of landowners, which 1 attended, it was explained that the Magnolia Green Development would be extending a water line on the north side of Rt. 360 to the entrance of their subdivision, which was to be located on the north side of Rt. 360 across from the intersection of Rt. 360 and Baldwin Creek Rd. It was our understanding that the county wished to extend that water line west on the north side of Rt. 360 through our property and then cross under Rt. 360 to serve Grange Hall Elementary School. My late father, William L. Woodfin, Sr., granted this requested easement for $1.00 under easement number 2005-0218. After granting the easement requested by the county in 2005, no one ever contacted us concerning another alignment for the water line until I received your letter of November 16, 2011. When you and I discussed the issue, I questioned when the line was moved from the north to the south side of Rt. 360 and the reason for the move. You indicated that you would have Ms. Lumpkin contact me about these questions. I stated to you that a 36 foot easement on the parcel you requested would essentially render that parcel useless for any future purpose. You also confirmed that if an easement were granted that no permanent structure could be built over it. Ms. Lumpkin did quickly contact me and I asked her the same questions identified above. She essentially had no answer except that the county wanted easements on both sides of Rt. 360. She could not answer why in 2005 the proposal was for the line to extend on the north side of Rt. 360 and when or why it was moved to the south side. I also questioned why such a large (36 feet) easement was needed for a single water line serving the school and she indicated that was at the request of the county's transportation department. I indicated to Ms. Lumpkin as I did to you that the easement would render our parcel useless. I mentioned to both you and Ms. Lumpkin that if the county desired to purchase the particular parcel on the south side of Rt. 360 that I felt we would be open to further discuss that option. I have since confirmed with the other WLW LLC members that they would be receptive to such a discussion. Ms. Lumpkin indicated that she would have to check with her superiors about a purchase option and I have heard nothing further from her. In summary, we have already granted the county the easement it requested in 2005. To grant the easement on the approximately 3 acre parcel on the south side of Rt. 360 would render it useless and result in WLW LLC having to perpetually pay property taxes on a parcel that would have no value. It would also deprive WLW LLC of any future reasonable use of that parcel. We have always viewed this particular parcel as having significant potential as a commercial location due to its location and frontage on both Rt. 360 and Beaver Bridge Road. Should the county wish to reconsider the option of a purchase we remain open to that possibility. Please feel free to contact me at the above address, home phone of 804 639- 2142, cell phone of 804 513-7571 ore-mail bill.woodfin@yahoo.com. Thank you. Sincerely, William L. Woodfin, Jr. Managing Partner W LW LLC Cc: WLW LLC partners 6050 Clayville Lane Moseley, VA 23120 March 19, 2012 Mr. Graham R. Nunnally Real Property Agent Chesterfield County P. O. Box 608 Chesterfield, VA 23832 Re: Grange Hall Elementary School Off-Site Waterline Extension Project No. 2011-0035/18 Easement No. 2011-0282 Dear. Mr. Nunnally: This is in reply to your letter of March 5, 2012 on the above subject. Thank you for giving consideration to the concerns expressed by WLW LLC relative to the potential devaluation of our property should additional easements be granted. In way of background, the majority of our property lies on the north side of route 360, with approximately 1.4 acres being located on the south side of the road and separated by route 360 from the remainder of our property. It is this 1.4 acres from which you wish an additional easement. This parcel completely fronts route 360 with additional road frontage on Beaver Bridge Road. Several years ago we granted the county an easement on our property located on the north side of the road for a water line to serve Grange Hall Elementary School. The county is now requesting a second easement for the same water line but wants it located on the south side of route 360. As I mentioned to you, we are very concerned about the potential viability of the 1.4 acres should it be encumbered with additional easements. You indicate in your letter that this should not be a concern. However, we recognize that various departments within the county have their own ordinances and requirements and we still remain concerned about further encumbering the parcel. In your March 5, 2012 letter you made a third offer for the acquisition of the easement. In this offer you base the value of the easement on a per acre value of $46,786.00. When you and I spoke on the phone on March 13, 2012 you indicated that this per acre value was based on the assessment of a similar sized parcel in the same vicinity of route 360. I researched recent sales of property in the area and on May 3, 2011 a 1.28 parcel located at 15801 Hull Street Road was sold for $325,000.00 ($253,906.00 per acre). Our property address is 19300 Hull Street Road, which is several miles west of the parcel that was purchased. In the remarks section for that listing the following is stated, "Water line also going in on north side of Hull within approximately year extended to Magnolia Green Development. There is a brick dwelling on property...but price based on land value." We feel that the actual sales value of a similar sized parcel, in the same location, and with a proposed water line based on similar conditions, is a more appropriate method of determining the land value. Based on this sale, the market value of our parcel should be $355,469.00. In your calculation you used a 33.3% reduction in the value of the property over the easement. You indicated to me in our conversation that this was a factor routinely used by your department in calculating easement values. My understanding is that this figure represents the reduced value of the acreage of the easement because of various restrictions, such as buildings, that cannot be placed on the easement. In our case, the size of the parcel is so small, 1.4 acres, that any reduction in building area has a significant impact on the future viability of the parcel. In other words, if one cannot build a structure because of easement restrictions, there is no need for a parking area. For this reason, I have changed the percentage in my calculation to 75%. This would represent a more fair devaluation of the area of the easement due to the small size of the property and the restrictions the easement would place on it. Also, you are requesting a 36 feet easement. Our plat of that parcel indicates that the route 360 frontage is 509.01 feet. This results in 18324 sq. ft. that the easement would cover. Using a conversion factor of 0.00002296 for sq. ft. to acres, I calculate the easement will require 0.421 acres instead of the 0.388 used in your letter. Using the above calculations, I arrive at the following: Permanent Water Easement 0.421 acres x $253,906.00 per acre x 75% _ $80,170.82 Temporary Construction Easement 0.004 acres x $253,906.00 per acre x 10% _ $101.56 Trees $390.00 Total: $80,662.38 While this is not an offer, if you agree to the above amount it is something that we would seriously consider. We feel that this amount is a more accurate representation of the value of the property and the restrictions that an easement would place on it. Also, please recognize that the Chesterfield County Board of Supervisors during their January 10, 2007 meeting approved the acceptance of the right of way and approval of the purchase of land for the Powhite Parkway Extension. The minutes of this meeting indicate that the county administrator was authorized to execute the contracts and deeds for this acquisition. Our 1.4 acre parcel would be at the southwest corner near where the proposed extension would cross route 360 and would have the potential of a valuable commercial property when this Parkway is built. If you wish to meet with the partners of the LLC we are more than happy to do so. Thank you for your consideration. Sincerely, William L. Woodfin, Jr. Managing Partner WLW LLC cc: WLW LLC Partners 6050 Clayville Lane Moseley, VA 23120 April 30, 2012 Mr. Graham R. Nunnally Real Property Agent Chesterfield County Right of Way Office 9840 Government Center Parkway P. 0. Box. 608 Chesterfield, VA 23832 Re: Grange Hall Elementary School Off-Site Waterline Extension Project: No: 2011-0035/18 Easement No: 2011-0282 Dear Mr. Nunnally: I have received your letter of April 24, 2012 notifying us of your plan to proceed with an eminent domain authorization before the Chesterfield Board of Supervisors at their May 23, 2012 meeting. We are disappointed that the county did not respond to our proposal detailed in my March 19, 2012 response to you. I outlined a counter proposal based upon the assumptions in your March 5, 2012 letter. I did change the value of the property from one based on assessed value to one based on the recent sale value of a nearby similar piece of property. Our proposal also increased the percentage of loss of value to the property located over the easement. I am available to attend the May 23, 2012 Board meeting and hope that WLW LLC will be allowed to address the Board concerning our position on this process. Thank you. Sincerely, William L. Woodfin, Jr. Managing Partner, WLW LLC cc: WLW LLC partners _____ - rust ~~~ }~~w C~,nunruuh :'v'r„ yruprr Sur,.r, l4ua ~ r~ e hes e _ ___ __ 1' U. fio~ In I{,. ~1iJl,nhran, ~ u anw ~ I i ; . I'inm~ i SU.1 i > 1~ : ~i~: • 1 ,,. ~ ~u l i 1 l- ,`r,u . F m:u I ncws(a nc~sterheldobserveccom • Internet: u~ss'w.c estcrt[e i o servccurm ADVERTISING AFFIDAVIT C pent Description Ad Size Cost (per issue) Chesterfield County LN: Grange Hall ED 5-16 1/20 + .46 in. $217.0 Right of Way The Observer, Inc. Publisher of TAKE NOT1Cf. 'That on Ma}• 23, 2b12, at b:3(1 p.m. or as soon thereafter as may be heard, the Board of Supervisors of Chesterfield Counn~ at its regular meeting place in the Public Meeting Ruam of Chesterfield {;ounry> Virginia, will considrr the exercise of eminent domain for the acquisition of casement, across the Iidlowing properoes: P1N: 69(r(,t>rittt4t(tHNri1U, 1931N7 Hull .titreet Road; Ptti: ?U2b65U1y7(lU1Rl(). IS2Ul Hull street Road for the Grange Hall Eaementary School C)$site Waterline Extension Project. Information regarding the easement acquisition is on file in the Right of Way Oflue in Chesterfield Count}'. Virginia. and may be examined b}' all interested attics between the hours of R:30 a.m. and ~:OU p nt.. Monday through Friday. 'lhe hearing is heW at a public facility deli med to he accessible to persons with disa~ilities_ Any persons with questions on the accessibility of the facility ur neeil for reasonable accommodations shoulii a>ntact laroce B. ltlaklcy, Clerk to the Board, at :'•tR 1:t1U Pernans needin -ntrrpreter servi:es fire the deaf must notify the {:leek to thg Naud no later than May tt. 2U1 ~_ '"-C~.i\ ~, ~~_ MAY ; S C'i?i tiiF1:: ;1_l.i Ri(;iII U1 ~~ CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 5/16/2012 Sworn to and subscribed before me this 1 ~ ~ day of 2012. `~ ~ ~1 Le r 1 Affiant Ja ~s'T, Grooms Jr., No My commission expires: February 29, 2016 Commission 1.D. 7182093 ,\~~~\r\,,,~ ~~ •.~~': •: ~~` '•NO`ARY •• v ~ ~:. RKG z 71?2G93 '-v' z r~1Y CG,+AMISSION ; Q , C '. EXPlR~5 ~' ~: •: C9 •~ ?i~ •• 212912016 012 • ~ ~~r Q~n f~.'•i ~T~ O~ \, err ~- \ ~~~I1,111\\\\ :: c!i ~.IY t?! ': ': { ~!" THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOl1. tN~~~~'~~ CHESTERFIELD COUNTY ~s BOARD OF SUPERVISORS ,~.,. ~> ~ ,,,~...;~~ AGENDA Page 1 of 3 Meeting Date: May 23, 2012 Item Number: 18.D. Subiect~ Public Hearing to Consider Three Actions to Support the Build-A-House Program: (1) Transferring Property at 19300 Church Road to Chesterfield Alternatives, Inc.; (2) Approving the Transfer of Property at 5117 Cogbill Road to Chesterfield Alternatives, Inc.; and (3) Entering into a Lease and Purchase Agreement with Chesterfield Alternatives, Inc. for Property at 3901 Dupuy Road County Administrator's Comments: County Administrator: The Board is requested to hold a public hearing to consider three real estate transactions in support of the Build-A-House program:(1) transferring the property at 19300 Church Road to Chesterfield Alternatives, Inc.; (2) approving the transfer of property at 5117 Cogbill Road to Chesterfield Alternatives, Inc.; and (3) entering into a lease and purchase agreement with Chesterfield Alternatives, Inc. for property at 3901 Dupuy Road. Summary of Information: The Build-A-House program is a cooperative endeavor through which students at the Chesterfield Technical Center construct homes on vacant county-owned land and Chesterfield Alternatives, Inc. ("CAI") funds the construction expenses. The homes are ultimately used as group homes to serve consumers of the Chesterfield Community Service Board ("CSB"). The Build-A-House program has been operating since 2008; it benefits both county high school students - by offering them the opportunity to develop real skills and work experience - and consumers of the CSB, who are provided a beautiful new home which is specifically designed and equipped to enable them to age in place. Preparers Debbie Burcham Attachments: ^ Yes Title: Executive Director, CSB ^ No # ~(~~`~ `. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA 19300 Church Road (Matoaca District) This home has been constructed and currently provides housing for four CSB consumers. In 2010, the Board approved the transfer of the Property to CAI through a deed under which the property automatically reverted to the County if CAI either transferred it or ceased to use it for CSB consumers; however, the deed was never executed because CAI discovered it was unable to obtain appropriate financing on the Property due to the reversionary provisions. CAI invested over $250,000 in construction costs for the home and seeks to recover those through a loan from the Virginia Housing Development Authority. The VHDA has issued CAI a commitment letter for a 30-year loan in the principal amount of $236,400 with a 3~ interest rate. The VHDA loan requires that the Property be occupied by persons with a disability. However, because the VHDA loan would be secured only by the Property, it is not available unless the county's reversionary provisions are subordinate to it. Staff proposes that the Board authorize the transfer of the Property to CAI through a deed in which the reversionary provisions are subordinate to VHDA's interest. In addition, CAI will sign a contract agreeing to use the property as a group home and to apply the CSB lease payments it receives to the VHDA loan. Approval is sought for execution of a deed as well as the agreement with CAI in forms substantially similar to those attached hereto. 5117 Cogbill Road (Dale District) The Board leased this property to CAI in 2010. The Technical Center students have been working on the site and have now completed the home's construction. CAI has documented its investment of over $200,000 in construction materials and expenses and seeks to exercise its purchase option under the lease. After a public hearing, the Board is requested to authorize the transfer of this property to CAI under terms and conditions substantially similar to those used for the Church Road property. 3901 Dupuy Road (Matoaca District) With the Cogbill Road construction completed, Schools seeks to obtain another site for the Technical Center students to engage in construction activities for the upcoming school year. This 10 acre parcel, site of the vacant Ettrick Annex, has been identified by CAI and the School Board as an appropriate location for the next Build-A-House home. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA The proposed Lease and Purchase Agreement requires CAI to subdivide the property, creating one 5 acre parcel on which the construction activities will occur and a second parcel of the school and land surrounding it which will be re-conveyed to the county. As has occurred with the other two Build- A-House homes, CAI will lease the property during the construction activities and, upon completion of construction, have the option to purchase it under terms similar to those for the prior two homes. The Board is requested to approve the Lease and Purchase Agreement in a form and pursuant to terms substantially similar to the attached document. ~C~ GIS CODE: SALE PIN: 772 617 1515 00000 Easement No: 2010-0310 THIS DEED, dated May ®, 2012, by and between the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia, hereinafter referred to as ("GRANTOR"), and CHESTERFIELD ALTERNATIVES, INC., a Virginia non-stock corporation, hereinafter referred to as ("GRANTEE"). WHEREAS, at a regular meeting of the Chesterfield County Board of Supervisors, held on May 23, 2012, the conveyance of the hereinafter described parcel of real estate to the GRANTEE was authorized on the terms stated herein. NOW, THEREFORE, for and in consideration of the sum of TEN DOLLARS ($10.00), and other good and valuable consideration, the receipt of which is hereby acknowledged, the GRANTOR does hereby grant, bargain, sell and convey with SPECIAL WARRANTY unto GRANTEE, the following described real estate: All that certain piece or parcel of land containing 2.852 acres, with improvements thereon and appurtenances thereto, lying and being in MATOACA District, Chesterfield County, Virginia, along the northern line of Church Road, Route 669, as shown on a plat by TIMMONS GROUP, dated January 5, 2011, and revised April 8, 2011, a copy of which is attached. Being a part of the same real estate conveyed to GRANTOR by deed from the County School Board of Chesterfield County, Virginia, dated June 13, 1989, recorded June 15, 1989, in the Clerk's Office, Circuit Court, Chesterfield County, Virginia, in Deed Book 2025, Page 356; and by deed from the County School Board of Chesterfield County, Virginia, dated March 31, 1998, recorded February 22, 1999, in Deed Book 3499, Page 247 (which conveyed all title and interest in any other real property it may now own which is not specifically listed in Exhibit A thereto). 2723:88124.1 1 ~ ~ ~ ,'~ GRANTOR grants unto GRANTEE and its successors and assigns a perpetual right of ingress and egress upon, over and across the parcel containing 0.288 acres which is reserved by GRANTOR as public road right of way as shown on the above mentioned plat. This conveyance is subject to the possibility of reverter in the event that: GRANTEE conveys the real estate other than by deed of trust as security for payment of a certain loan in the amount of $236,400.00 payable to VHDA, its successors or assigns ("VHDA's Interest") without prior written approval of GRANTOR, or GRANTEE discontinues the use of the real estate to provide services to the consumers of the Chesterfield Community Services Board; provided, however, that GRANTOR's right of reverter is subordinate to VHDA's Interest in the property, including to any successor or assigns of VHDA's Interest. This conveyance is made subject to existing easements, restrictions and covenants of record to the extent that they may lawfully apply to the real estate hereby conveyed. IN WITNESS WHEREOF, the GRANTOR has caused this deed to be executed by the Chairman of the Chesterfield County Board of Supervisors, and attested by the County Administrator, pursuant to the authority set forth by resolution of the Board on May 23, 2012. z~z3:sai24.i a ®C~~.`~ Witness the following signatures and seals: EXEMPT FROM TAXATION PER VA CODE SECTION 58.1-811 C(4) APPROVED AS TO FORM: ASSISTANT COUNTY ATTORNEY COUNTY OF CHESTERFIELD VIRGINIA DANIEL A. GECKER, CHAIRMAN BOARD OF SUPERVISORS BY: ATTEST: for COUNTY ADMINISTRATOR Commonwealth of Virginia County of Chesterfield, to-wit: I, a Notary Public in and for the City/County and State aforesaid, do certify that this day personally appeared before me in my jurisdiction aforesaid DANIEL A. GECKER, CHA.,IRMAN, BOARD OF SUPERVISORS and for COUNTY ADMINISTRATOR of the COUNTY OF CHESTERFIELD, VIRGINIA, whose names are signed to the foregoing writing and acknowledged the same before me. Given under my hand , 20. My commission expires: Registration Number: Notary Public 2723:88124.1 3 ~~~~ ~~ AGREEMENT This Agreement made and entered into this day of 2012, by and between CHESTERFIELD ALTERNATIVES, a Virginia non-stock corporation (hereinafter "Chesterfield Alternatives"), the CHESTERFIELD COMMUNITY SERVICES BOARD ("CSB") and the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia (hereinafter the "County"), provides as follows: RECITALS: 1. Pursuant to prior agreements with the County and others, Chesterfield Alternatives has arranged for the construction of a residential property to be used as a group home for the benefit of citizens of Chesterfield County on property owned by the County and generally known and designated as 19300 Church Road, Chesterfield, Virginia 23803 (Chesterfield County) consisting of 2.852 acres of land shown on a plat by Timmons Group, dated January 5, 2011 and revised April 8, 2011 (the "Group Home Property"). Chesterfield Alternatives developed a group home on the site in conjunction with the County and the Chesterfield County School Board for use as a group home for the benefit of intellectually disabled and developmentally disabled citizens receiving services from the CSB. The County desires to convey title to the Group Home Property to Chesterfield Alternatives, subject to certain restrictions and limitations of rights as hereinafter set forth. Chesterfield Alternatives is willing to accept the conveyance of the Group Home Property from the County on and subject to the terms hereinafter set forth. ~~ ~~ NOW THEREFORE, for and in consideration of the matters hereinafter set forth and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. Conveyance of the Group Home Property to Chesterfield Alternatives. For and in consideration of the matters herein set forth, the County hereby agrees to convey the Group Home Property to Chesterfield Alternatives pursuant to a Deed in the form attached hereto as Exhibit A (the "Deed") . Chesterfield Alternatives agrees to accept the conveyance of the Group Home Property from the County subject to the terms set forth in the Deed and the obligations of Chesterfield Alternatives to comply with the terms of this Agreement as hereinafter set forth which shall survive closing and not be merged into the Deed. 2. Restrictions on the use of propert~y Chesterfield Alternatives. Unless otherwise agreed to in writing by the County and Chesterfield Alternatives, Chesterfield Alternatives agrees that the Group Home Property shall be utilized solely and continuously to provide residential services to individuals with intellectual, developmental or mental health disabilities pursuant to contracts with the CSB. Chesterfield Alternatives shall have no responsibility to operate on its own behalf a group home program in the Group Home Property. If the CSB declines to operate a group home program on the Group Home Property, then the CSB shall provide Chesterfield Alternatives with written permission to contract with a private group home provider and Chesterfield Alternatives shall use its best efforts at all times to insure that a 2723:88154.1 2 ~ ® ~~ group home program is maintained and operated on the Group Home Property on terms acceptable to Chesterfield Alternatives, the CSB, and the County. 3. Liens, mortgages, and conveyances. The parties acknowledge that Chesterfield Alternatives proposes to enter into a mortgage loan agreement with the Virginia Housing and Development Authority (hereinafter "VHDA") pursuant to which VHDA will make a mortgage loan in the total sum of Two Hundred Thirty Six Thousand Four Hundred and 00/ 100 Dollars ($236,400.00) to Chesterfield Alternatives to be secured by the Group Home Property on terms acceptable to the VDHA and Chesterfield Alternatives. The County hereby consents to Chesterfield Alternatives taking any and all necessary action to complete the mortgage loan transaction and receive the loan funds from VHDA. To the extent that the CSB makes lease payments to Chesterfield Alternatives for the use of the Group Home Property, Chesterfield Alternatives shall use those payments first toward making the monthly payments on the VHDA indebtedness, to include interest and any other applicable fees and charges. Chesterfield Alternatives agrees that it will not, except upon the express written consent of the County, enter into any other mortgages, loans, contracts, agreements or conveyances of any kind which shall constitute or result in a lien or encumbrance on the Group Home Property. Chesterfield Alternatives also agrees to ensure that no tax liens or other liens are filed against the Group Home Property for so long as this Agreement shall remain in effect. 2723:88154.1 3 ~®~~. 4. Property Sale or Conveyance of Group Home Property. Except as expressly permitted with respect to the VHDA loan described in paragraph 3, supra, Chesterfield Alternatives shall not at any time sell, transfer or convey all or any portion of the Group Home Property without the prior written consent of the County. 5. Default. Chesterfield Alternatives shall be in default of this Agreement (1) in the event that it fails to perform any of its obligations pursuant to this Agreement, which default shall not be cured within five (5) business days after written notice thereof by the County to Chesterfield Alternatives, or (2) the dissolution of Chesterfield Alternatives by operation of law or otherwise, or (3) any default by Chesterfield Alternatives in performance of any of its obligations under the mortgage loan agreement with the VHDA, notice of which Chesterfield Alternatives agrees to provide the County within two (2) business days of its receipt of notice from VHDA. The parties agree that in the event of Chesterfield Alternatives' default, the County would be irreparably damaged and damages to the County would be incapable of measurement. 6. Notices. Any notices required by this Agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: If to the COUNTY: Chesterfield County Administrator P.O. Box 40 Chesterfield, VA 23832 2723:88154.1 4 ~~~~ ~` If to the CSB: Executive Director, Chesterfield Community Services Board P.O. Box 92 Chesterfield, VA 23832 If to CAI: Chesterfield Alternatives, Inc. P. O. Box 281 Chesterfield, VA 23832 7. Termination. of Agreement. This Agreement shall remain in full force and effect unless terminated by written agreement executed by both parties hereto. 8. Entire Agreement. This Agreement constitutes the entire and complete agreement by and between the parties with respect to the matters referenced herein. This Agreement may be hereinafter modified or amended only by written agreement signed by both parties hereto. This Agreement shall survive closing on the conveyance of the Group Home Property and shall not be merged therewith. 9. Governing Law. This Agreement shall be construed and enforced in accordance with the laws of the Commonwealth of Virginia. All proceedings related to the enforcement of the obligations of either party to this Agreement shall be commenced solely within the Circuit Court of Chesterfield County, Virginia. Each of the parties hereby waives trial by jury with respect to any dispute arising hereunder. 2723:88154.1 5 ~~~.~.~` 10. Successors and Assigns. Each of the parties hereto agrees that their respective authorized successors and assigns shall be bound by each of the provisions of this Agreement. No assignment, by operation of law or otherwise, by either party of its obligations or rights under this Agreement shall be effective without the prior written consent of the other party. WITNESS the followings signatures: CHESTERFIELD ALTERNATIVES, INC, A Virginia non-stock corporation, By: President STATE OF VIRGINIA CITY/COUNTY OF _ , to wit: I hereby certify that the foregoing Agreement was executed by ,the President of Chesterfield Alternatives, Inc., a Virginia non-stock corporation, this day of , 2012. My commission expires: Notary Registration No. Notary Public [Signatures continue on the following page.] / / 2723:88154.1 6 ~ " ® `..~. COUNTY OF CHESTERFIELD VIRGINIA, a Political subdivision of the Commonwealth of Virginia By: Its: STATE OF VIRGINIA CITY/COUNTY OF , to wit: I hereby certify that the foregoing Agreement was executed by ,the of the County of Chesterfield, a political subdivision of the Commonwealth of Virginia, this day of - , 2012. My commission expires: / / Notary Registration No. Notary Public CHESTERFIELD COMMUNITY SERVICES BOARD, a Political subdivision of the Commonwealth of Virginia By: Its: STATE OF VIRGINIA CITY/COUNTY OF _ , to wit: I hereby certify that the foregoing Agreement was executed by ,the of the Chesterfield Community Services Board, a political subdivision of the Commonwealth of Virginia, this day of , 2012. My commission expires: Notary Registration No. / / Notary Public 2723:88154.1 7 ~~ ~®~ LEASE AND PURCHASE AGREEMENT THIS LEASE AND PURCHASE AGREEMENT, dated MAY , 2012, by and between THE COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia (LESSOR) and CHESTERFIELD ALTERNATIVES, INC., a Virginia non-stock corporation (LESSEE). WITNESSETH: WHEREAS, LESSOR is the owner of certain real property located in MATOACA District, Chesterfield County, Virginia, containing approximately 10 acres of unimproved land located at 3901 Dupuy Road, in the County of Chesterfield, Virginia and commonly referred to as the Ettrick Annex (the "Property" shown and described on Exhibit A); and WHEREAS, LESSEE is anot-for-profit corporation that was incorporated in 1986 to complement the programs of the Chesterfield Community Services Board; and WHEREAS, for twenty five years, LESSEE has bought or leased houses in the County which it then leases to the Chesterfield Community Services Board ("CSB") to use as adult group homes for elderly and/or disabled consumers of the CSB; and WHEREAS, LESSEE is partnering with the Chesterfield County School Board to provide home construction experience and training for Chesterfield County students engaged in vocational training at the Chesterfield Technical Center (the "Technical Center"); and WHEREAS, LESSEE is willing to provide funding for building materials, plans and services to construct a house which would be built in part by students as part of their 2723:88153.1 1 ~ ~ ~~~ curriculum through the Technical Center and under the supervision of teachers and staff of the Technical Center; and WHEREAS, LESSEE desires to lease from LESSOR the Property for the purpose of permitting the Technical Center vocational students to assist in constructing a house which would thereafter be leased to the CSB to provide services to consumers of the CSB, and WHEREAS, in consideration for LESSEE'S financial contributions in the construction of the house, LESSOR would, after completion of the construction of the house, transfer ownership of the Property and its improvements to LESSEE for a nominal purchase price and subject to the restriction that the LESSEE continue to make it available to the CSB for use by its consumers; and WHEREAS, at a regular meeting of the Board of Supervisors held on May 23, 2012, a resolution was duly adopted approving this Agreement. NOW THEREFORE, for and in consideration of the mutual promises, covenants and conditions set forth herein, the sufficiency and receipt of which is hereby acknowledged, the parties hereto agree as follows: 1. Pro a .LESSOR hereby leases to LESSEE, for the consideration of one ($1.00) dollar annually, the Property located in Chesterfield County, Virginia, as more particularly shown and described in Exhibit A. LESSEE is hereby authorized and directed to subdivide the Property to create two parcels. The first parcel shall be approximately 5 acres in size and include no improvements (hereinafter the "CAI Parcel"). The second parcel shall contain the existing school structure and the remaining 2723:88153.1 2 ~C~~~ ~.`7 land (hereinafter the "School Pazcel"). Upon subdivision of the Property, the School Pazcel shall no longer be subject to this Lease and Purchase Agreement. 2. Term. The term of this lease shall commence on , 2012 and continue for ten (10) yeazs or until the fee simple interest in the CAI Parcel is transferred to the LESSEE as provided for herein. 3. Improvements. All Improvements shall be constructed on the CAI Parcel and shall be at LESSEE'S sole cast and expense. LESSEE shall be obligated to construct a house that contains at least four bedrooms, two and a half baths, and 2,300 squaze feet of living space using substantially the same plans and quality of materials as used at the Build-A-House home constructed at 5117 Coghill Road or 19300 Church Road. LESSEE must obtain and maintain all certificates, permits, licenses and other approvals required by any federal, state or local authority for construction and use of the proposed Improvements and construct the Improvements in accordance with all laws, regulations, ordinances or codes of applicable federal, state and local authorities. All material furnished by the LESSEE for the construction of the Improvements that become fixtures on the CAI Parcel shall become the property of the LESSOR in the event of expiration or termination of the Lease prior to conveyance of the CAI Pazcel to Lessee, as hereinafter provided. 4. Testing. LESSEE shall have the right to perform and obtain, at its sole cost and expense, soil borings, percolation tests, engineering procedures, environmental investigation or other tests or reports on, over and under the Property. ~~`~~ 2723:88153.1 3 5. Assignment. LESSEE shall not assign this lease or sublet the Property or any portion thereof to any person or entity except the CSB without the prior written approval of LESSOR. 6. Right of Entry. LESSOR shall have the right to enter upon the Property at any time for the purpose of making inspections and to ensure compliance with the terms of this Lease. 7. Indemnification. LESSEE agrees to hold harmless and indemnify the LESSOR from any and all losses, expenses or damages of every kind, nature or description arising under or related in any way to this Lease or any work pursuant to it. 8. Insurance. LESSEE shall maintain workers' compensation insurance in the statutorily required amount which insures its employees, agents, contractors and subcontractors from workers' compensation claims. LESSEE shall also maintain general liability insurance in an amount acceptable to the LESSOR'S Risk Manager during the term of this Lease and any renewals. LESSEE shall furnish the LESSOR a certificate of such insurance with a company acceptable to the LESSOR, which certificate shall designate the LESSOR as additional insured and require the insurer to provide the LESSOR with thirty (30) days advance written notice in the event of any change, non- renewal or cancellation of the insurance. 9. Third Parties. LESSEE shall require its contractors and subcontractors to carry workers' compensation insurance and adequate liability insurance in conformity with the minimum requirements listed above. 10. Risk of Loss;. Limitation of Liability. Notwithstanding anything herein to the contrary, LESSEE shall bear the risk of loss of or damage to the Improvements during 2723:88153.1 4 ~ (~~ ~~ ~ "7°'~ construction and the term of this Lease. Notwithstanding anything herein to the contrary, LESSOR shall not be liable for any consequential or incidental damages incurred by LESSEE due to any malfunction, vandalism, acts of God (including, without limitation, lightning, wind, rain, hail, fire or storms) or any other damage resulting from any reason. In no event shall the leasehold or other interest created hereby be specifically enforceable and in no event shall either party be responsible to the other for any consequential, special or incidental damages. 11. Default. If LESSEE defaults on any term of this Lease and fails to correct the default within thirty (30) days of the LESSOR'S written notice to LESSEE, this Agreement shall be terminated. The LESSOR may pursue any and all legal remedies to recover any damage, loss, cost or exposure sustained by it as a result of the default or the termination of this Lease. 12. Liens. LESSEE shall keep the Property and the Improvements free from any liens arising from any work performed, materials furnished or obligations incurred by or at the request of LESSEE. All persons either contracting with LESSEE or furnishing or rendering labor and materials to LESSEE shall be notified in writing by LESSEE that they must look only to LESSEE for payment for any labor or materials. If any lien is filed against LESSOR'S Property or the Improvements as a result of any acts or omissions of LESSEE, its employees, agents or contractors, LESSEE shall discharge it within fifteen (15) days after LESSEE learns that the lien has been filed. 13. Purchase Option. (a) Upon completion of the construction of the Improvements on the CAI Parcel, the LESSEE shall have the right to purchase the CAI Parcel from LESSOR 2723:88153.1 5 ~ ~"~ ~'~ for the purchase price of ten ($10.00) dollars so long as LESSEE can document its investment of at least $100,000 in the construction of the Improvements on the CAI Parcel. LESSEE shall exercise its purchase right through written notice to LESSOR together with submission to LESSOR of the documentation of its investment in the Improvements. Sale of the CAI Parcel pursuant to this option shall be contingent upon the approval of the Chesterfeld County Board of Supervisors after a public hearing. The Board's approval may be granted, denied or conditioned at its discretion. Closing shall occur as soon as practicable after approval. (b) The deed transferring the CAI Parcel to LESSEE shall be subject to the possibility of reverter, in the event that: (i) LESSEE/GRANTEE conveys the CAI Parcel without prior written approval of LESSOR/GRANTOR other than by deed of trust as security for a loan (the "Loan") whose terms are acceptable to LESSOR/GRANTOR and (ii) LESSEE/GRANTEE discontinues the use of the CAI Parcel to provide services to the consumers of the CSB; provided, however, that if the LESSOR/GRANTOR chooses to exercise its right of reverter, then as a condition of any reverter, LESSOR/GRANTOR shall insure that all sums then due and owing on the Loan shall be paid in full and that the lien of the deed of trust securing the Loan shall be released at or prior to the exercise of the right of reverter 14. Notices. All notices due hereunder shall be deemed validly given if sent by certified mail, return receipt requested, or with a nationally recognized courier which provides notice of receipt, postage prepaid, addressed as follows or to such other addresses as may be given from either party in writing to the other: Lessor: Right of Way Manager County of Chesterfield 2723: 88153.1 6 ~ ~ ~~ "~ P. O. Box 608 Chesterfield, Virginia 23832 with copies to: Community Services Board Executive Director P. O. Box 92 Chesterfield, Virginia 23832 CQUnty Attorney P. O. Box 40 Chesterfield, Virginia 23832 County Administrator P. O. Box 40 Chesterfield, Virginia 23832 Lessee: Chesterfield Alternatives, Inc. P. O. Box 281 Chesterfield, Virginia 23832 15. Entire Agreement. This writing constitutes the entire agreement and understanding between LESSOR and LESSEE and any modification hereof must, in order to be effective, be in writing, signed by authorized representatives of each party. 16. Governing Law and Venue. This Lease and performance hereunder shall be governed, interpreted, construed and regulated by the laws of the Commonwealth of Virginia. A dispute arising under this Lease which cannot be resolved in a non judicial proceeding must be resolved in the Circuit Court, Chesterfield County, Virginia, and in no other forum. 17. Authorizations. LESSEE hereby represents and warrants to LESSOR that all necessary corporate authorizations required for execution and performance of this Lease have been given and that the undersigned officer is duly authorized to execute this Lease and bind LESSEE for this it signs. LESSOR warrants that LESSOR is seized of 2723:88153.1 7 ~~~~~ ~ good and marketable title to the Property and has the full power and authority to enter into and execute this Agreement. 18. Severability. If any term, covenant, condition or provision of this Lease or any application hereof shall, to any extent, be invalid or unenforceable, the remainder of this Lease shall not be affected thereby, and shall be valid and enforceable to the fullest extent permitted by law. 19. Counterparts. This Lease may be executed in any number of counterparts, each of which shall be an original, but all of which together shall constitute but one instrument. CHESTERFIELD ALTERNATIVES, INC. BY: (PRESIDENT/VICE PRESIDENT) Commonwealth of Virginia, City/County of , to-wit: I, a Notary Public in and for the City/County and Commonwealth aforesaid, do hereby certify that this day personally appeared before me in my jurisdiction aforesaid, (PRESIDENT/VICE PRESIDENT) of CHESTERFIELD ALTERNATIVES, INC. whose name is signed to the foregoing writing and acknowledged the same before me. Given under my hand 2012. My commission expires: My registration number: NOTARY PUBLIC [Signatures continue on the following page.] 2723:88153.1 8 ~~~~ ~. ATTEST: JAMES J. L. STEGMAIER COUNTY ADMINISTRATOR APPROVED AS TO FORM: ASSISTANT COUNTY ATTORNEY Commonwealth of Virginia, County of Chesterfield, to-wit: COUNTY OF CHESTERFIELD, VIRGINIA BY: DANIEL A. GECKER, CHAIRMAN BOARD OF SUPERVISORS I, __ , a Notary Public in and for the County and Commonwealth aforesaid, do hereby certify that this day personally appeared before me in my jurisdiction aforesaid DANIEL A. GECKER, CHAIRMAN OF THE BOARD OF SUPERVISORS, whose name is signed to the foregoing writing, and acknowledged the same before me. Given under my hand 2012. My commission expires: My registration number: NOTARY PUBLIC Commonwealth of Virginia, County of Chesterfield, to-wit: I, , a Notary Public in and for the County and Commonwealth aforesaid, do hereby certify that this day personally appeared before me in my jurisdiction aforesaid JAMES J. L. STEGMAIER, COUNTY ADMINISTRATOR, whose name is signed to the foregoing writing, and acknowledged the same before me. Given under my hand 2012. My commission expires: My registration number: NOTARY PUBLIC 2723:88153.1 9 ~~~~~ ~~ ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue Chesterfield County LN:Build-A-House 5-16 Board of Supervisors 1 /20P + 1.13 in. $227.20 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER TAKE NOTICE Take notice that the Boazd of Supervisors of Chesterfield County, Virginia, at an This is to certify that the attached legal notice was published by adjourned meeting on Wednesday, May Chesterfield Observer in the county of Chesterfield, state of Virginia, on 23, 2012 at 6:30 p.m. in the County Public Meeting Room at the Chesterfield the following date(s): 5/16/2012 Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons may appear ws concernin : i t th i d g presen e r v e an ~ day of Sworn to and subscribed before me this 17 me following transactions with Chesterfield Alternatives, Inc. for the Build-A-House project: transferring properties at 19300 Church Road and 5117 y~~ ~ 2012. Cogbill Road and entering into alease- purchase agreement for property at 3901 Dupuy Road. Copies of the proposed deed, agreement, ~~ ~ ~ and lease-purchase agreement relating to li these transactions are on file in the County Attorney's office (Room so3j at the Lane Legal Affiant es T, Grooms Jr., Notary Public B. Ramsey Administration Building, 9901 Lori Road, Chesterfield Virginia. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on My commission expires: February 29, 2016 the accessibility of the facility or the need Commission I.D. 7182093 for reasonable accommodations should e J Ce t °(SBGRp~ °° Perso s needing int rpret 1 OO at 748 O °°° a,' services for the deaf must notify the Clerk °, Cj • /~ a S ~ ~ ' to the Boazd no later than Friday, May 18, 2012. • NOTARY ~ ;.' `~~ PUBLIC ~•' ~ ' , ~ • ~ ' REG # 7182093 _ MY COMMISSION ; Q n EXPIRES • 2 %~?i,~ • 2/2912016 r ~C~ ~` •• • ....... ~~~ ~.•~. ' Q H 0 °~°° ~~~- ,, ACT °; °j~a~i~e~N~~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. Y.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3260 • Email: new~ches[ertieldobserver.com • IntemeL• www.chesterfieldobserver.com CHESTERFIELD COUNTY ~''"~'`~ BOARD OF SUPERVISORS Page 1 of 1 ~3, "f =y ~ -~~ AGENDA ~~ ~ ~~~ , ,,., -.% ~,~.,, Meeting Date: April 25, 2012 Item Number: 21. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on June 27, 2012, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blaklev Attachments: ^ Yes Title: Clerk to the Board ^ No