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11-23-83 Packet CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA SUMMARIES SELECTED TOPICS Item #5. - EnerqyShare Program for Home Energy Needs As a response to the severe winter ahead and the associated hardships for needy individuals in their service areas, the Virginia Electric and Power Company (VEPCO) and Virginia Natural Gas Company (VNG) have developed a program to assist those individuals and families who may be in critical need of financial assistance for electricity, gas, wood, oil, etc. Funds for EnergyShare come from voluntary contributions by employees and customers of VEPCO and VNG. Other industries and energy suppliers in the VEPCO/VNG service areas have been invited to become EnergyShare partners by contributing to the program. Customers of VEPCO and VNG may contribute by adding $1, $2, or $5 to their monthly VEPCO/VNG bill. Those who are not a VEPCO/VNG customer may make a direct contribution to one of the designated Distributing Agencies. The program begins November 23. Individ- uals can contribute from then until the end of February. Item #6. - Request for Additional Personnel in the Assessor's Office The increased workload in the Assessor's Office has resulted in serious delays and backlogs which make it necessary to hire two additional field appraisers for the year beginning January 1, 1984. The following chart shows the increase in workload and the impact on personnel in this office. Parcels Commerical Number Of YEAR Of Land Accounts Employees 1978 49,954 1,500 23 1983 64,646 2,900 23 The increased workload has been absorbed without additional personnel through overtime, efficiency measures and automation. -more- -more- -more- Agenda Summaries Page 2 Item #8.A. - Set Date for Public Hearing to Consider Amending ~12-116 of the Code of Chesterfield, 1978, as amended, relating to Business License Taxes lor Commission Merchants In January 1982, Section 12-116 of the Code of Chesterfield was amended to provide a tax of $.36 per $100 on gross commissions of commission merchants such as kmway and Tupperware dealers. However, State law permits the locality to tax commission merchants at a rate of up to $30.00 or $.36 of $100 of gross commissions, whichever is greater. This minimum tax aids in defraying the administrative costs in processing low volume merchants' licenses. The ordinance provides a $20.00 minimum tax which was the amount of the minimum tax prior to the January 1982 change. The Commissioner of Revenue has reviewed the ordinance and recommends its adoption. He estimates that the increased revenue derived from this change will be approximately $2,000.00 annually. Item # ll.C. - Board Authorization to Transfer Funds for Land Use/Transportation Planning Services for the Turner Road and Enon Areas and Authorize County Administrator to Enter Into Appropriate Contracts Based upon the Board's authorization at the October 26, 1983 meeting, the County Administrator was directed to seek proposals for consulting services for land use and transportation plans for the Turner Road and the Enon areas. Staff has sought proposals. The selection of consultants is in progress.. The selected firm(s) and contract charge(s) will be presented to the Board on November 23. XXX Page 1 of 3 CHESTERFIELD COUNTY STATUS OF GENERAL FUND CONTINGENCY ACCOUNT November 23, 1983 Date Department/Description Amount Balance 07/01/83 Original FY84 Budget Appropriation $310,000.00 06/22/83 Board of Supervisors - Increase in salaries and benefits for the Board of Supervisors beginning 1/1/84. $11,350.00 298,650.00 06/22/83 Planning - Increase in salaries of Planning Commissioner members. 4,800.00 293,850.00 07/27/83 Manchester Rescue Squad - Board approved donation in lieu of waiver of sewer connection fee. 1,500.00 292,350.00 08/03/83 General District'Court - BCR for telephone recording equipment and Virginia State seals for courtroom. 1,100.00 291,250.00 08/10/83 Parks and Recreation and Extension Service - Board approved a special program for Bermuda Run Apartments for FY83-84. 13,000.00 278,250.00 08/24/83 Reserve - Clover Hill Fire - Board approved reserving funds for Clover Hill Volunteer Fire Department to purchase an outboard motor. 1,800.00 276,450.00 08/24/83 Human Services - Board approved a volunteer program as requested by Mr. Masden. 13,500.00 262,950.00 Page 2 of 3 STATUS OF GENERAL FUND CONTINGENCY ACCOUNT (CONTINUED) November 23, 1983 Date Department/Description Amount Balance 09/14/83 Fire Department - BCR to transfer funds for study on County's fire training needs in conjunction with joint Chesterfield/Richmond ~Police Training Center study. $5,000.00 $257,950.00 09/14/83 Drainage - Board approved transfer of funds for curbs and gutters along Robious Road. 2,993.00 254,957.00 09/14/83 Miscellaneous - Board approved a donation to Richmond Chamber of Commerce for the Gold Bowl Classic Game. 6,000.00 248,957.00 09/23/83 Commonwealth Attorney - BCR for part-time clerical help. 4,700.00 244,257.00 09/28/83 Planning - CIP - Board approved Midlothian High School access road design project. 12,000.00 232,257.00 10/06/83 Community Development - BCR for appraisal fee for Magnolia Grange property. 750.00 231,507.00 10/12/83 Recreation - Board approved funds for matching Commission on Outdoor Recreation grant for access road for Dale Park. 55,000.00 176,507.00 10/12/83 Commissioner of Revenue - Board approved funds for NADA for assessment of vehicles for personal property. 4,000.00 172,507.00 COUNTY ADMINISTRATOR' S COMMENTS ' Il 1. DUCE MRS. ELIZABETH WELCHONS ~-~/'U:~--i.',_~.3~.'.~LE.L~Ai G~.Q?.~i~ WITH THE WOMEN'S CLUB OF CHESTER. THEY WILL BE P~SENTING THE CHESTE~IELD HISTORIC SITES COLORING BOOK. 2~RY LOU LYLE - E~ER WILL SPEAK TO THIS - SHE HAS BE~ APPOINTED TO THE M~ICIPAL FINANCE OFFICERS ASSOCIATION SPECIAL REVI~ CO~ITTEE 3.L/-'L'UNCH WITH HAUNI STUDENTS TODAY - PAULINE MITCHELL WILL INTRODUCE BILL TOWNSEND WITH THE COUNTY SCHOOL ADMINISTRATION 4 ,~L ELLSWORTH, DIRECTOR - STARTED FULL TIME AT CHAMBER DECEMBER 19TH 5-:~..'R~CHEDULE POWHITE WORK SESSION Municipal Finance Officers Association Special Review Committee The Municipal Finance Officers Association (MFOA) Certificate of Conformance Special Review Committee includes government finance officers, independent certified public accountants, educators and others with particular expertise in governmental accounting and financial reporting. There are approximately 150 members through- out the United States, including 3 within the Commonwealth of Virginia. Each Comprehensive Annual Financial Report submitted to the Certificate of Conformance review process is judged by three members of the Special Review Committee. A Certificate of Conformance is awarded only upon unanimous approval of all three judges. Names of Special Review Committee members are frequently publish- ed nationwide with the listing of governments holding Certifi- cates of Conformance. CHESTERFI ELD COUNTY BOARD OF SUPERV)SORS AGE NDA MEETING DATE: November 23, 1983 ITEM NUMBER' SUBJECT: County Administrator Comments Seven Hauni Exchange Students COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Mr. Hedrick will introduce Mr. Bill Townsend, Director of Vocational and Adult Education, in Chesterfield County Public Schools. Mr. Townsend will introduce German students. They are here to observe local government in action, and they will join us for lunch at the Vo-Tech Center. It is anticipated at lunch that some of the German students will give a brief talk about their experiences here in Chesterfield County and what they feel they are learning through the Hauni Exchange Program. ATTACHMENTS: YES I/ NO [] Pauline A. Mitchell Acting Public Information Officer SIGNATURE: t(~Cc~COUNTY ADMI NISTRATOR ~BOARD OF SUPERVISORS d. ROYALL ROBERTSON,CHAIRMAN ~MATOACA DISTRICT R,GARLAND DODD, VICE CHAIRMAN ~lir RMUDA DISTRICT C.L. BOOKMAN ~CLOVER HILL DISTRICT HARRY G, DANIEL ~DALIr DISTRICT JOAN GIRONE MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. BOX 40 CHESTERFIELD,VIRGINIA 23832 COUNTY ADMINISTRATOR RICHARO L. HEDRICK TO : FROM : DATE : SUBJECT : Elmer C. Hodge, Jr., Assistant County Administrator Pauline A. Mitchell, Acting Public Information Officer November 9, 1983 HAUNI STUDENT EXCHANGE PROGRAM Background information prior to November 23 Board of Supervisors Luncheon with seven Hauni German Exchange Students. Seven German vocational education students, ages 17-19, living with Chesterfield County families and attending Chesterfield County public schools for the fall school semester, will attend a meeting of the Chesterfield Board of Supervisors on Wednesday, November 23, and be guests of the supervisors at lunch. They are: STUDENT Diana Schnoor Vierlandenstrasse 38 2050 Hamburg 80 West Germany Torsten Moeller Norderstrasse 22 2058 Lauenburg West Germany Michael Weinrich Am Bahnhof 2055 Aumuhle West Germany HOST SCHOOL AND FAMILY Matoaca High School Mr. & Mrs. John H. Butler 9700 Cattail Road Chesterfield, VA. 23832 (804) 590-9424 Bird High School Mr. & Mrs. Claiborne Chaney 4722 Cochise Trail Richmond, VA. 23237 (804) 271-9085 Monacan High School Mr. & Mrs. William Mulvihill 10109 Hollingsworth Court Richmond, VA. 23235 (804) 320-0369 -more- -more- -more- Elmer C. Hodge November 8, 1983 Page 2 Norbert Fock Scharlbarg 10c 2104 Hamburg 92 West Germany Monacan High School Rev. & Mrs. Kyle Boeger 654 Scarlet Oak Rd. Richmond, VA. 23235 (804) 272-8278 Carsten Meier Cuxhavenerstrasse 151 2150 Buxtehude-Hedendon West Germany Meadowbrook High School Mr. & Mrs. Ernest Tyler 4911 Hackney Road Richmond, VA. 23234 (804) 743-0928 Jurgen Wintzen Melkerstieg 11 2150 Buxtehude West Germany Manchester High School Mr. & Mrs. Joseph Boydan 2020 Teddington Dr. Richmond, VA. 23235 (804) 276-2084 Sven Bunger Kampstrasse 26a 2057 Reinbek West Germany Midlothian High School Mr. & Mrs. Matthew Williams 2519 Cherrytree Lane Richmond, VA. 23235 (804) 272-9071 The students are here as participants in a vocational exchange program started three years ago by West German industrialist, Dr. Kurt A. Koerber. Dr. Koerber founded the Koerber Group, which manufactures machinery for the tobacco industry. His industrial complex grew, diversified, and became HAUNI, Inc., the first German owned plant to locate in Virginia. In 1981, ten American students went to Germany to study. The following year, ten German students came to the United States. The program has grown steadily, and now has more exchange students, including some from North Carolina. SEE ATTACHED BROCHURE. ~:-.=~ CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA L. MEETING DATE: November 23, 1983 ITEM NUMBER; SUBdECT: Youth Services Awards Recipients COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Six Chesterfield County young people were awarded plaques by the Optimist Club of James River, Lee Deal, President, and the Youth Services Commission of Chesterfield, Yogi Berger, Chairman. This is the first in what is anticipated to be an on-going event. Ray Easterly, former football star with the Atlanta Falcons, was the keynote speaker. It would be nice to have these two sponsoring groups and the 6 award winners presented to the Board of Supervisor. ATTACHMENTS: YES I~ NO [] Public Information Officer SIGNATURE: COUNTY ADMINISTRATOR BOARD OF SUPERVISORS d. ROYALL ROBERTSON,CHAIRMAN MATOA CA DISTRICT R.GARLAND DODD, VICE CHAIRMAN IERMUDA DISTRICT C.L. BOOKMAN CLOVI~R HILL DISTRICT HARRY G. DANIEL DALE: DISTRICT dOAN GIRONE MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. BOX 40 CHESTERFIELD,VIRGINIA 23832 COUNTY ADMINISTRATOR RICHARD L. HEDRICK TO : FROM : DATE : SUBJECT : REPORTERS COVERING CHESTERFIELD PAULINE A. MITCHELL, ACTING PUBLIC INFORMATION OFFICER, 748-1623 NOVEMBER 14, 1983 YOUTH SERVICES AWARDS CHESTERFIELD--Six Chesterfield County young people who "contribute positively to society and to their own development and rarely if ever receive recognition" will be publicly recognized by the James River Optimist Club and the Chesterfield County Youth Services Commission on Monday Nov. 14 at the First Annual Youth Services Recognition Awards Ceremony, 7 p.m. at Gates Elementary School. W. A. "Yogi" Berger, chairman of the Youth Services Commission, said, "The winners, all Chesterfield County residents under age 19, have demonstrated one or more of the following criteria: courage, compassion and service." The six winners who will be receiving awards are: * Robert Wade Joyner, age 17 21400 Perdue Avenue Matoaca, VA. Robert, a junior at Matoaca High School, volunteers in the school's Guidance Department. He also is a volunteer with the Ettrick-Matoaca Rescue Squad, providing valuable help on week-ends when staffing is more critical. -more- -more- -more- Page 2 For the past two years he has served more than 100 volunteer hours per month. He has voluntarily completed training in most areas of emergency medical assistance. * Almedia (Dolly) Bell - Age 18 16120 Trigate Road Chester, VA. Dolly Bell is a post graduate student in practical nursing at Chesterfield Technical Center. Mrs. Virginia Humphrey, who nominated Dolly, said, "because of her volunteer efforts with a physically and mentally handicapped man...her responsibility and leadership...her excellent efforts in school...I strongly recommended Dolly for this award." * Timothy Scott Booth - Age 16 5624 Buxton Drive Chester, VA. Tim, one of the youngest award winners, is a junior at Lloyd C. Bird High School. Shelby Porter, his nominator, said, "Tim was not physically aggressive ~nough to compete in varsity sports, and academically, he had some difficulty. Thus, he knows what it is like to try, but fail. Instead of developing a negative attitude, he turned his energies and talents toward helping others. For the past two years, he devoted his study hall time to working with trainable, mentally retarded students. Because Tim is attractive, neat and polite, he is an excellent role model for youngsters with problems." -more- -more- -more- Page 3 * Patrick Williams - age 17 2816 River Oaks Drive Midlothian, VA. Patrick, a junior at Trinity Episcopal High School, was nominated for his outstanding community service work through WANG (Willfully Active New Generation), a Friday night diversion program at the Southhampton Recreation Center. More than 800 young people between the 8th and 12th grades have participated in WANG programs since 1980, seeking alternatives to standard Friday night activities that sometimes are illegal or often not condoned by their parents. Latricia Ann Perlowski- Age 16 7729 Belasco Drive, B Richmond, VA. In spite of successfully pursuing a strong college preparatory curriculum at Manchester High School, where she is a junior, Ann has been an active volunteer for the Muscular Dystrophy Association, the American Heart Association and the March of Dimes. She plans her life to the fullest, thoughtfully utilizing alternative routes for education which enable her to participate in extracurricular activities and to do volunteer work. Freda Phillips, counselor at Manchester High School, said, "This capable and mature student possesses impressive qualities of dedication and service...she is always willing to assist others...she constantly demonstrates compassion and service." -mo re- -more- -more- Page 4 * Elizabeth Klement - Age 18 13601 Nile Road Chester, VA. Elizabeth graduated in June from Monacan High School, where she was, according to Nan McKenney of the Social Services Department, "a high achiever, an honor student, and a young woman who showed remarkable maturity at an early age. Elizabeth set goals for herself, and stuck with them with determination to see them to a successful end. She was a full-time volunteer (40 hours each week) for the Chesterfield Social Services Department, and provided valuable assistance with the summer youth employment service." She is currently a nursing student at John Tyler Community College. CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: November 23, 1983 ITEM NUMBER' SUB4ECT: Virginia Reading Month, 1983 4 .a o COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION' Governor Robb has recognized December, 1983 as Virginia Reading Month. Local officials throughout the Commonwealth are invited to support this effort by designating December as reading month in their locality. Virginia Reading Month will be initiated with a simultaneous Balloon Launch at 12 Noon on December 1, 1983, in most of the 140 school divisions in Virginia. BOARD ACTION: Adopt the attached resolution declaring December 1983 as Reading Month in Chesterfield County. ATTACHMENTS: YES li~ NO E] Direc°~oe~',t ~ana S~eernvices SIGNATURE' COUNTY ADMINISTRATOR Virginia Reading Month, 1983 November 23, 1983 Page 2 CHESTERFIELD READING MONTH DECEMBER, 1983 WHEREAS, Governor Charles S. Robb has declared December, 1983 as Reading Month in Virginia; and WHEREAS, Reading undergirds thinking which enhances excellence and creativity in the pursuit of academic, vocational, technological, and leisure goals; and WHEREAS, Reading enhances intellectual and personal growth, and advances understanding and communication between individuals and the family, school, community, state, nation, and world; and WHEREAS, Reading must be promoted by the cooperative efforts of educators, parents, representatives of business and industry, and members of community and professional organizations if its lifelong benefits are to be realized; and NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Chesterfield County hereby designates the month of December, 1983 as Chesterfield Reading Month and urge all county citizens to take this opportunity to promote and participate in the enjoyment and extension of reading as an integral part of their lives. CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE:, SUBJECT: November 23, 1983 ITEM NUMBER; 4.B. Resolution Declaring December 7, 1983 as Pearl Harbor Remembrance Day COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION' The County has been requested by the Pearl Harbor Survivors Association, Inc. to adopted the attached resolution. PREPARED BY; ATTACHMENTS: YES ~ NO [] ~,,~7~C OU N TY ADMfI~i STRATOR Whereas, December 7, 1983 will mark the 42nd Anniversary of the attack on Pearl Harbor, Territory of Hawaii; and Whereas, This anniversary is a reminder of the vigilance and preparedness which our Nation must maintain; and Whereas, We owe a great debt to those members of the Armed Forces who lost their lives in that attack, and also to those who survived and aided in carrying out their duties to the ultimate victory. Now, Therefore, Be It Resolved by the Chesterfield County Board of Supervisors that December 7, 1983 be proclaimed "Pearl Harbor Remembrance Day" and calls its significance to the attention of all our citizens. Pearl Harbor Survivors Association, Inc. PEARL HARBOR SURVIVORS ASSOCIATION Inc. Virginia Chairman - Earl H. Selover 1200 Fordyce Drive Chesapeake, Virginia 23320 TO: Mayors of the Cities of Virginia Chairmen, Boards of Super'/isors Virginia of the Counti es of In behalf o.f the Pearl Harbor Survivors Association and those members living in the Commonwealth of Virginia.~ the enclosures are brought to your attention ~:or the consideration of your governing body. House Bill 282 passed by the 1983 General Assembly is incorporated in the (]ode o~: Virginia as Section 2. 1-27.1. 'The Governor has recently issued a Certificate under such aut. hority recognizing December 7, 1983. It i s suggested that you may w:L sh to present a si mi lar pr ocl amati (.~n or' memor i al resol uti on at the ne;.,' t regul ar or special meeting of your governing body in order that your citizens be ~nformed and be given the opportunity to observe the signifJcance of the anniversary. It is requested that a copy of any such proclamation or resolution be furnished to local news reed:La and this off:ice. I..!: representation from the Pearl Harbor Survivors Association could be of assistance in your consideration of this matter or in your observance of Pearl Harbor Remembrance Day, please advise the Virginia Chairman,, Clark 0. Martin ~:, c. r' e t. a r v l:::'r o T ~:)m Remember Pearl Harbor -- Keep America Alert! 1983 SESSION CHAPTER An Act to amend the Code of ~irginia by adding a section, numbered 2.1-27.1, re]ating to Pearl Harbor Remembrance Day. lH 2821 Approyed Be it enacted by the General Assembly of Virginia: 1. That' the Code of Virginia is amended by adding a section numbered 2.1-27.1 as follows: ~ 2.1-27.1. Pearl Harbor Remembrance Day.--December 7, 1983. and the same day of each succeeding year, is designated as Pearl Harbor Remembrance Day in the Commonwealth in special tribute to those members of our Armed Forces who lost their lives, and also to those who survived, the at?ack on Pearl. Harbor, Territory of Hawaii, December 7. 1941. Upon' this date, in perpetuity, aH citizens of the Commonwealth and the Nation are urged to pay homage to the members of our Armed Forces for the manner- in which they bore the attack. ~{~ent of the Senate Jer. of t/I}ouse of Delegates Approved: Governor )to CERTIFICATE RECOGNITION By virtue of the authority vested by the Constitution in the Governor o[ the Commonwealth of Virginia, there is hereby o~ciall¥ recognized: PEARL HARBOR REMEMBRANCE DAY WHEREAS, DECEMBER 7, 1983, WILL MARK THE 42ND ANNIVERSARY OF THE ATTACK ON PEARL HARBOR, TERRITORY OF HAWAII~ AND WHEREAS, THIS ANNIVERSARY IS A REMINDER OF 'THE VIGILANCE AND PREPAREDNESS WHICH OUR NATION MUST MAINTAIN~ AND WHEREAS, WE OWE A GREAT DEBT TO THOSE MEMBERS OF THE ARMED FORCES WHO LOST THEIR LIVES IN THAT ATTACK, AND ALSO TO THOSE WHO SURVIVED AND AIDED IN CARRYING OUT THEIR DUTIES TO THE ULTIMATE VICTORY; NOW, THEREFORE, I, CHARLES S, ROBB, GOVERNOR OF VIRGINIA, DO HEREBY RECOGNIZE DECEMBER 7, 1983, AS PEARL HARBOR REMEMBRANCE DAY, AND I CALL ITS SIGNIFICANCE TO THE ATTENTION OF ALL OUR CITIZENS, G o~2t~'~ o t' CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: ,?~BJECT: November 23, 1983 ITEM NUMBER' EnergyShare Program for Home Energy Needs COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION As a response to the severe winter ahead and the associated hardships for needy individuals in their service areas, the Virginia Electric and Power Company (VEPCO) and Virginia Natural Gas Company (VNG) have developed a program to assist those individuals and families who may be in critical need of financial assistance for electricity, gas, wood, oil, etc. Funds for EnergyShare come from voluntary contributions by employees and customers of VEPCO and VNG. Other industries and energy suppliers in the VEPCO/VNG service areas have been invited to become EnergyShare partners by contributing to the program. Customers of VEPCO and ~NG may contribute by adding $1, $2, or $5 to their monthly VEPCO/VNG bill. Those who are not a VEPCO/VNG customer, may make a direct contribution to one of the designated Distributing Agencies. The program begins November 23. Individ- uals can contribute from then until the end of February. ATTACHMENTS: YES Bi NO r'l PREPARED 'U/sden __ Director, Human Services SIGNATURE: COUNTY ADMI NISTRATOR EnergyShare November 23, 1983 Page 2 VEPCO and VNG simply collect the contributions from customers and employees. All administration and distribution of funds are handled by local social service agencies and by citizen organized fuel funds. In each part of the VEPCO/VNG service area, local "Intake" Agencies identify people who are eligible for EnergyShare benefits. Distributing Agencies receive EnergyShare funds, pay energy bills for eligible people and account for funds spent. The entire EnergyShare program is monitored by customers through a System Steering Committee and five Citizen Oversight Committees (one from each of the five VEPCO divisions). BOARD ACTION: That the Board of Supervisors approve the attached Resolution and that it be brought to the attention of employees and citizens of Chesterfield County urging them to participate in this effort. EnergyShare November 23, 1983 Page 3 REQUESTING PARTICIPATION IN ENERGYSHARE WHEREAS, WHEREAS, Energy Share is a full assistance program to help the needy pay their home energy bills and in the service areas of Virginia Electric and Power Company (VEPCO) and Virginia Natural Gas (VNG); and Funds for Energy Share come from voluntary contributions from customers of VEPCO and VNG as well as from other industries and energy suppliers; and WHEREAS, These companies have devised a system whereby their customers may contribute through their monthly bills to those less fortunate; and WHEREAS, Funds contributed will be used to assist needy persons pay for home energy needs for electricity, gas, wood, oil, etc., and WHEREAS, This program will assist many needy people in Chesterfield County this winter NOW THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chesterfield County that VEPCO and VNG are hereby commended for their creative leadership and civic mindedness in helping meet this critical need in their service areas; and BE IT FURTHER RESOLVED that the employees and citizens of Chesterfield County are urged to participate in this salutatory program to assist the needy with their home energy requirements. CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA 'MEETING DATE: SUBJECT: November 23, 1983 ITEM NUMBER; Request for Additional Personnel in the Assessor's Office COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The increased workload in the Assessor's Office has resulted in serious delays and backlogs which make it necessary to hire two additional field appraisers for the year beginning January 1, 1984. The following chart shows the increase in workload and the impact on personnel in this office. Parcels Commercial Number of Year of Land Accounts Employees 1978 49,954 1,500 23 1983 64,646 2,900 23 The increased workload has been absorbed without additional personnel through overtime, efficiency measures and automation. -CONTINUED- ATTACHMENTS: YES I~! NO I"'1 PREPARED By; ,. ~----/----~-'" ~ Elmer C. Hodge, Jr. Assistant County Administrator SIGNATURE: --~ dI:JNTY ADMINISTRATOR AGENDA ITEM November 23, 1983 In addition to the requirement for personnel, the department will incur expenses of approximately $10,000 over the budget that was established for the fiscal year for training of new employees, furniture, relocation expenses for the new director, and confer- ences required of Bill Diggs as the Vice President of the Inter- national Association of Assessors. RECOMMENDATION Authorization is therefore requested for two additional field appraisers to be hired January 1, 1984. Salary expenses for this fiscal year will be $15,405. In addition, $10,000 is requested to cover the additional expenses. Increased revenues from the land use program and commercial assessments will more than offset the cost of additional personnel. This request is urgent and your support will be greatly appreciated. BOARD OF SUPERVISORS d. ROYALL ROBERTSON,CHAIRMAN MATOACA DISTRICT R.GARLAND DODD, VlCE CHAIRMAN BERMUDA DISTRICT C.L. BOOKMAN CLOVER HILL DISTRICT HARRY G, DANIEL DALE DISTRICT JOAN GIRONE MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. BOX 40 CHESTERFIELD,VIRGINIA 2:5832 COUNTY ADMINISTRATOR RICHARD L. HEDRiCK MEMORANDUM TO: FROM: DATE: SUBJECT: Richard L. Hedrick, County Administrator Elmer C. , Jr., Assistant County Administrator November 17, 1983 Necessity for Hiring of Additional Personnel in the Assessor's Office CONFIDENTIAL The following chart depicts the increased workload in the Asses- sor's Office during the past five years: Parcels Commercial Number of Year of Land Accounts Employees 1978 49,954 1,500 23 1983 64,646 2,900 23 During this period of time, the workload has been absorbed by overtime, efficiency measures and automation. This can no longer continue, and the County has no choice but to provide adequate funding and staffing to avoid legal action. Following are some of the conditions that exist at the present time that have contributed to the urgency of this situation. (i) Land Use Program - In recent years, development of parcels under land use resulted in considerable work to administer roll-backs and penalties. The office has taken shortcuts in the annual evalua- tion process and most parcels under land use are Richard L. Hedrick - Memorandum November 17, 1983 Page 2 (2) (3) (4) (5) considerably under assessed. Any action to correct this situation will require additional staff time, especially if forestry districts are used. Commercial and Industrial Reviews - In the past, commercial and industrial accounts have been assessed by the State Department of Taxation. Many of these taxpayers prepared assessment forms which were signed by County staff. This year, all work is being performed by Bill Diggs and County staff. Current assessments have revealed alarm- ingly low assessments in prior years. This is further supported by the absence of protests from this segment in the past. The County can expect appeals and possibly legal action as these proper- ties are brought more in line with market value. The Assessor plans to accomplish this gradually over a two-year period to lessen the impact. The office has experienced increased workloads from the public. Increased real estate activity has placed greater demands on office personnel. Special projects such as the Powhite Extension and utility expansion requires special assessments for acquisition of right-of-way. For the first time in recent history, the office will not be able to assess all parcels this calendar year. Approximately 25,000 parcels will be estimated using statistical methods and should be very close to market value. However, this will resulting in a loss of revenue as supplemental assessments are delayed. I am convinced that additional personnel are required. This office, like many others, has suffered at budget time because cuts had to be made. Limited funds have been allocated to higher priority areas. This has resulted in a loss of revenues to the County and a situation that may result in greater consequences. Again, I must stress the need for confidentiality to avoid undue taxpayer concern and opposition to any efforts to correct the situation. I ask for your support and that of the Board to provide the tools necessary for this operation. ECH/cdl CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE SUBJECT: November 23, 1983 ITEM NUMBER: ?. Approval of Contract for preparation of Indirect Cost Recovery Study COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The staff has taken proposals from various consultants to prepare the County's Indirect Cost Recovery Study for the 1982-83 fiscal year. This report is prepared annually and allows the County to recover indirect costs associated with Federal programs. After careful review of the proposals, the staff recommends that the County Administrator be authOrized to award a three year contract to David M. Griffith and Associates, .Ltd. The fee will be $11,570 for the first year and $11,000 for the neXt two years. The contract with David M. Griffith is basically the same as the contract for the past four years. The fee is payable only if recoveries are realized. The recoveries are shared equally between the County and David M. Griffith until the maximum fee of $11,570 (and $11,000 in sUbsequent years) is realized. Any recoveries above that amount are paid totally to the County. David M. Griffith and Associates Ltd. has prepared this study for the County for the past several years and has performed satisfactorily for the COunty. The approach taken requires a minimum of staff time since the consultant has staff on site to prepare the report from the County's records. ATTACHMENTS: YES E] NO I~ Budget & Accounting SIGNATURE: ~ COUNTY ADMI NISTRATOR Agenda Item - Contra,~, N~vember 23, 1983 Page 2 Approval for Indirect Cog Recovery Study Recoveries realized during the past several years are listed below. 1982-83 (For FY1981-82) - $161,242.00 1981-82 (For FY1980-81) - $111,933.00 1980-81 (For FY1979-80) - $ 66,372.00 1979-80 (For FY1978-79) - $ 32,446.00 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA November 23, 1983 MEETING DATE' ITEM NUMBER: 8.a. SUBOECT: Set Date for Public Hearing to Consider Amending §12-116 of the Code of Chesterfield, 1978, as amended, relating to Business License Taxes for Commission Merchants COUNTY ADMINISTRATOR'S COMMENTS: Recommend Date of January 11, 1984 at 10:00 a.m. for public hearing. SUMMARY OF INFORMATION In January 1982, Section 12-116 of the Code of Chesterfield was amended to provide a tax of $.36 per $100 on gross commissions of commission merchants such as Amway and Tupperware dealers. However, State law permits the locality to tax commission merchants at a rate of up to $30.00 or $.36 per $100 of gross commissions, whichever is greater. This minimum tax aids in defraying the administrative costs in processing low volume merchants' licenses. The attached ordinance provides a $20.00 minimum tax which was the amount of the minimum tax prior to the January 1982 change. The Commissioner of Revenue has reviewed the ordinance and recommends its adoption. He estimates that the increased revenue derived from this change will be approximately $2,000.00 annually. ATTACHMENTS: YES lID NO D PREPARED BY~ Steven L. Micas County Attorney SIGNATURE: COUNTY ADMINISTRATOR AN ORDINANCE TO AMEND AND REENACT SECTIONS 12-116 OF THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, RELATING TO BUSINESS LICENSE TAXES FOR COMMISSION MERCHANTS AND ITINERANT MERCHANTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 12-116 and of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted as follows: Sec. 12-116. Commission Merchants. Every person who receives or distributes food products, cotton, flour, hay, grain, provisions, dry goods, merchandise,'or other commodities shipped to him for distribution on account of the shipper, who participates in the profits ensuing from or accruing out of the sale of such commodities or who invoices such sales or collects money therefor, every person buying or selling for another any kind of merchandise or commodities, on commission, except associations or organizations of farmers for mutual help in the marketing of their produce and not for profit and every person who sells any personal property which may be left with or consigned to him for sale on commission shall pay a license tax equal to twenty dollars for all gross commission below five thousand, five hundred and fifty-six dollars and thirty-six hundredths of one per centum of the gross commissions of the business above five thousand five hundred and fifty-six dollars. The provisions of this section shall not apply to any person who on commission sells merchandise by sample, circular or catalogue, where the merchandise subsequently delivered is not samples, who has no office, display room, store or other definite place of business in the state, who has no stock of merchandise in his custody of possession or under his control at any time during the year and who employs no person. (2) This ordinance shall be effective January 1, 1984. CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA November 23, 1983 MEETING DATE: SUBJECT: Richmond Metropolitan Authority ITEM NUMBER; COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Mr. Richard Blanton has submitted his resignation from the Richmond Metropolitan Authority. The Board should accept his resignation effective November 7, 1983. Mrs. Girone has suggested Mr Read Goode to be appointed and has discUssed the appointment with him. The appointment is for the County at-large. It would be effective immediately and would be to fill the unexpired term of Mr. Blanton, which is until June 30, 1986. PREPARED BY; ATTACHMENTS: YES [] NO [] SIGNATURE: ~ COUNTY ADMI NISTRATOR RICHARD BLANTON & ASSOCIATES ADVERTISING · PUBLIC RELATIONS 4t2 Libbie Avenue · Richmond, l/irginia 23226 · Telephone 8o4.'285-45ol Chesterfield County Board of Supervisors ~ovember 7, 1983 Chesterfield Court House Chesterfield, Virginia 2~832 ..................... Dear Members of the Board; Regretably I must resign my position as a member of the Board of the Richmond Metropolitan Authority. My new business requires that I be away from the Richmond area ~ach of the time, so obviously I cannot continue to serve. Please accept my gratitude for having been appointed as one of the representatives from Chesterfield County. I considered it a privilege and a rewarding experience. Postscript: New Local phone, 80~/272-2~0~ New Business Address; P.O. Box ~669 Roanoke, Va. 2~105 New Business phone: 703/3h4.'.~-3~92 To: ~, COUNTY of CHESTERFIELD CHESTERFIELD, VIRGINIA COUNTY OF CHESTERFIELD VIRGINIA MEMO TO: FROM: DATE: File Steven L. Micas, County Attorney September 20, 1983 County Appointment to RMA Yesterday I talked with A. J. Brent from Christian, Barton, who is legal counsel for RMA. In our conversation we agreed that unless the Chesterfield County representative on RMA officially resigns, RMA must remove that individual from the Board prior to the Board of Supervisors appointing a replacement. He indicated to me that he would take the matter to the governing body of RMA as soon as possible so that the County could appoint a replacement. SLM/bp APPLICATION FOR A PF/4VIIT TO CONDUC~ BINGO CJtMES OR RAFF~Fkq The undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Virginia, 1950, as amended, requests the Board of Supervisors of Chesterfield County to iss~ a permit to conduct bingo games or raffles during the /~ calencl~r year. In support of this application, the applicant offers the follc~ing information under oath: 1. A. Proper name of organization: 77~-~,~ J~o ~I ~,~ ~/& . B. Address of organization's headquarters: ~P44 7~mr ~m~ ~~/)~ ~W. 2~2~3~- . C. A~dress where all records of receipts and disbursements are permanently filed: D. Name and address of owner of the property described in C above: ~,~ E. Type of permit applied for: Bingo games ~ Raffles__ F. A~dress or addresses where bingo games will be held or raffle drawings conducted: NOTE: This permit is valid only at the above location. G. Dates or days of w~ek and times of day when bingo games or raffles will be held at above address or addresses: ~m~ ~/,~M-r~ ~; ~ R/A.--/(9:30 ~.~.~ 2. A. Date when organization was founded: ~c~S(~/ ! ~3'3 . B. Has your organization been in existence and met regularly in Chesterfield County for two years inm~iately prior to making this application? Yes ~ No . C. Is your organization currently and has your organization always been operated in the past as a nonprofit organization? Yes ~ No . D. Tax Exempt Status No. (If Applicable): ~J ~'~-~0~/~% . E. State the specific type and purpose of your organization:-~=-~/~a~3 F. This application is for a new permit or a renewal permit ~ (if for renewal permit, answer G below). ' G. Gross receipts frcm all sources related to the operation of bingo games or instant bingo by calendar c~arter for the 12 month peri°d ~iately prior to the date of this application: 1st quarter~5//~.O&~ 2nd quarter ~Oa.3A~,/{ 3rd quartef~% = Officers of Organization: Address: President: C. ~-u~a~/a /~o~-b ~ ~)007~vr~u R,~,~: V~9, ~32-3~~ · M~mber authorized with the organization to be responsible for conducting and operatiOn of bingo games or raffles: Hcme Telephone Number ~-C/~/ _' Business Telephone ~:umber: . Do you, each officer, director and msmber of the organization fully understand each of the foll~ing: A. It is a violation of law to enter into a contract with any person, firm, association, organization, partnership or corporation of any classification, whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles? Yes X No The organization must maintain and file with the County Internal Auditor on or before November i, complete records and disbursements pertaining to bingo games and raffles and that such records are subject to audit by the County Internal Auditor? Yes ~< No De Have you and each officer of your organizatic~ read the attached permit and do you and each of you agree on behalf of the organization to cc~ply with each of the conditions therein? Yes ~ No I hereby s~ear or affirm under the penalties of perjury as set forth in Section 18.1-434 of the Code of Virginia, that all the above c~sticns have been oomple~ly answered and that all the state3~nts herein are true to t~.~ best of my knowledge, information and beliefs. WITNESS the following signatures and seals: Signa~ of APPli~ ' Title C. Any organizatzon found in violation of S~.~tion 18.2-340.10 of the Code o.f Virginia .. tion or person, shareholder, agent, member or employee of such organizati~ who violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia may be guilty of a felonY? Yes ~ .... NO . }{as your organization attached to this applio~tion each of the following? A. A copy of the organization' s charter, articles of incorporation, bylaws, and other legal documents which describe the specific purposes for which the organizati°n is chartered or organized? Yes ~. No . B. A copy of a re$olution of the organizatic~'s board of directors authorizing the under- signed to apply for this permit? Yes ~ _ No . C. A check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee? Yes ~ No . ktditional pages where necessary to fully complete this application? Yes - No - COt~N~ OF CHES~T~Tn Co= ,,ore- of ~ ~u~.~ (/)~t, L/ ~'- org~iJzation and whose name is signed to the'~ foregoing appeared before me this day and ac~J~)wledged, sz~scribed and swore the saa~ before me in the jurisdiction aforesaid. My Ommzission Expires: Give~ under my hand this ~--day of 0et. 30, 1983 This is te certify tha~ at the Beard ef Direeters Meeting en 0etcher 17,1983, Rie~aemd James River Lie~s Club aut~erized P~ilip S. Calve, Fumd Raisimg C~aiX~am, te apply fer ~he remewal ef the Bi~ge Permit frem C"aesterfield Ceumty fer the year ef 1984. ~C1~irles E. Helder' Pr'ezidem$' APPLICATION FOR A P'FRRMIT TO CONDUCT B~ C~kMES OR RAF~ The undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Virginia, 1950, as amanded, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games or raffles during the ~_~ calendar year. In support of this application, the applicant offers the following information under oath: 1. A. Proper nam~ of organization: 0~t~d~ ~4;1/ fl,~ ~~1 k~.~q~)~~ ..... . B. Address of organization's headquarters: ~'~9~9D ~'~ ~, ~--~..'~'~o~;~.~ · C. Address where all records of receipts and disbursements are permanently filed: 0. ,amc and address of owner of the property described in C above: ,~,.. Z.k/E - ! / - E. Type of permit applied for: Bingo games / Raffles ~-'--. F. address or addresses where bingo games will be held or raffle drawings conducted: NOTE: This permit is valid only at the above location. G. Dates or days of ~ek and times of day when bingo games or raffles will be held at ~ove address or addresses: E~h '~h~,.~2~, V:~ ~,m.. A,,~,~..~/ ~. a. ~ate when organization was found~: -~/~ff~'A.. ~ / 9 7 7 · s. Has your organization been in existence and met regularly in Chesterfidld.County for two years immdiately prior to making this application? Yes ~" No . C. Is your organization currently and has your organization always been operated in the past as a nonprofit organization? Yes V,/ No D. Tax Exempt Status No. (~f A4~plicable): . E. State the specific type and purpose of your organization: 70 ~o~.~ '1 ' z ~ , F. This application is for a new permit or a renewal .~t ~" (if for renewal permit, answer G below). G,' 'Gross receipts frown all sources related to the operation of bingo games or instant - .....'-Tb~iDgo by calendar quarter for the 12 n~nth period ialna~iately prior to the date of -". ~'~ ~ ~appl icat ion: · :.- :..~' ef~J~l~ 2nd quarter (/~, J~ 3rd quarte "-.3. ' Of~{~ers: Of Organization: /%~ctress: 4. Member authorized with the organization to be responsible for conducing and operation of bingo games or raffles: Hone Telephone Number~_~.2~- Business Telephone Number: ~_ .~ ~O--~ · 5.Do-you, each officer, director and n~mber of the organization fully understand each of the following: A. It is a violation of law to enter into a contract with any person, firm, association, organization, partnership or corporation of any ¢lassificationr whatsoever~ for the purpose of organizing, managing or conducting bingo games or raffles? Yes ~'~No B. T~e organization must maintain and file with the County Internal Auditor on or before November 1, complete records and disbursements pertaining to bingo games and raffles and that such records are subject to audit by the County Internal Anditor? Yes ~'~ No C. Any organization found in violation of S~.~tion 18.2-340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any' organiza-- tion or person, shareholder, agent, memb~ or e~ployee_ of such organizatio~ who violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia may be guilty of a felonY? Yes .F" No . }las yc~lr organization attached to this application each of the following? A. A copy of the organization's charter, artlicles of incorporation, bylaws, and other legal documents which describe the specific purposes for which the organization is chartered or organized? Yes f No . B. A copy of a resolution of the organization's board of directors authorizing the under- signed to apply for this permit? Yes F"_ No . C. A check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee? Yes .F~ NO · D. Additional pages where necessary to fully cc~plete this application? Yes No Have you and each officer of your organizatic~l read the attached permit and do you and each of you agree on behalf of the organization to cc~ply with each of the oonditic~%s therein? Yes / No . I hereby swear or affirm under the penalties of perjury as' set forth in Section 18.1-434 of the Code of Virginia, that all the above q~stions have. been completely answ~-ed and that all the state3~_nts herein are true to the. best of my knowledge, information and beliefs. WITNESS the following signatures and seals: Sigr~e of Applicant ~itle Address My C~,~,ission Expires: .... COUNTY OF CHESTERF~ / 5 I, ~ ~. ~, a Notary Public in and for the County and State afore- of ~4~ ~ ~. ~~ l~ k~ organization and whose name is signed to the foregoing appeared before me thi~ day and acknowledged, subscribed and swore the same before me in the jurisdiction aforesaid. Given under my hand this ~$7--day of. ,~ Notary Public '~. ,f"-..~;' -"/' :."/ C~R HILL HIGH SCH(IDL 139(!~) HULL ST RD RICHMOND PH739-2988 11 October 1983 We, the Executive Board of the Clover Hill High School Keynotes, 40 hereby give Elzy Williams authority to apply for a Bingo permit with Chesterfie]A County, Virginia. Clover Hill High School Keyr~tes Executive Board ~ott-E~ban~s, Vice!President (Nfs.) Clarioe P~misher, Treasurer Worsham ' BY-LAWS OF THE CLOVER HILL HIGH SCHOOL KEYNOTES ARTICLE I - PURPOSE Section 1o The Clover Hill High School Keynotes is a non-profit organization whose purpose is to promote an enthusiastic interest in the Instrumental Music Department. Section 2o The organization shall provide moral support to the Instrumental Music Program and all possible financial support to cover items and expenses that the School or County is not normally expected to provide. Section 3. It shall cooperate with those in charge of the Music Department at Clover Hill High School, the School Administration, and the School Board. ARTICLE II - MEMBERSHIP The membership of this organization shall not be limited° Anyone who has a child in the Instrumental Music Department is automatically a member and/or anyone interested in furthering the aims of the organization° ARTICLE III - OFFICERS The officers of the organization shall be a President, First Vice-President, Second Vice-President, Third Vice-President, Secretary, Treasurer, and the Directors of Instrumental Music of Clover Hill High School. ARTICLE IV - MEMBERSHIP MEETINGS Section 1. Regular membership meetings of this organization shall be held in September and May of each school year. Other membership meetings shall be called as deemed necessary by the Executive Board. Section 2o Twelve (12) members shall constitute a quorum for the purpose of conducting meetings. ARTICLE V - AMENDMENTS These By-Laws may be amended by a majority vote of the members present and voting at any membership meeting° The membership must be notified of proposed amend- ments seven (7) days prior to such meeting. ARTICLE VI - EXECUTIVE BOARD Section 1o The Executive Board shall consist of: A. Officers of the organization as listed in Article III. B. The Instrumental Music Directors of Clover Hill High School C. A Student Representative as appointed by the Instrumental Music Di rectors. D. Chairmen of all committees appointed by the President. Section 2. The Executive Board shall meet each month from September through May. Section 3o Six (6) members shall constitute a quorum for the purpose of conducting meetings. Section 4o The Executive Board shall have general supervision of the affairs of the organization. Section 5. Elected officers and chairmen shall not hold the same office for more than two (2) consecutive years° ARTICLE VII - DUTIES OF OFFICERS Section lo The President shall preside at all meetings of the organization, appoint all committees and shall be an ex-officio member of all committees° Section 2o The First Vice-President shall assume all the duties of the President in his absence° Section 3o The Second Vice-President shall be responsible for Bingo. He shall keep all Bingo accounts and be responsible for conducting Bingo according to all (Chester- field County) regulations° He shall deposit receipts in a federally insured bank within thirty (30) days of receipt. The books shall be maintained in a manner subject to audit at all times° He shall present a written report each month to be filed with the Secretary's minutes of Executive Board Meetings. Section 4. The Third Vice-President shall be membership chairman and shall be responsi§le for promoting active membership in the organization and notifying members of.meetings. Section 5. The Secretary shall keep all records of all meetings and shall attend to all correspondence for the organization. Section 6. The Treasurer shall receive all funds due the organization, excluding Bingo related funds, and shall deposit same with a federally insured bank within thirty (30) days of receipt. He shall make disbursements as directed by the Executive Board° The books shall be maintained in a manner subject to audit at all times° He shall present a written report each month to be filed with the Secretary's minutes of Executive Board Meetings. ARTICLE VIII - ELECTIONS Section 1. A Nominating Committee of two (2) members of the Executive Board and three (3) members from the general membership shall be appointed by the President at the February Executive Board meeting° The committee shall elect its own chairman. Section 2. Election of officers shall be held at the May general membership meeting° Nominations may be made from the floor after the report of the Nominating Committee° Section 3o Elected officers shall assume their positions on July I and serve until June 30 of the following year. Section 4. Any office~s post which becomes vacant shall be filled by appointment by the Executive Board to fill the unexpired term, except the President's office, which shall be filled by the First Vice-President. ARTICLE IV - AUDIT The financial records of the General Account and the Bingo Account shall be audited annually or more frequently as directed by the Executive Board° The audit shall be conducted by three (3) people, two of whom shall not be members of the Executive Board° ARTICLE X - DISSOLUTION If the Clover Hill High School Keynotes shall at any time disband, any monies in the treasury and/or items purchased by the organization shall be turned over to and become the property of the Clover Hill High School Music Department. Approved by The Membership November 9, 1982 APPLICATION FOR A PERMIT TO CONDUC~ BINGO GAMES OR RAFFLES The undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Virginia, 1950, as amended, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games or raffles during the [c{~qcalendar year. In support of this application, the applicant offers the following information under oath: 1. a. Proper name of organization:~-~-~o~%~%%~~u,~o B. Address of organization's headc~rters:~O,-~g C. Address where all records of receipts and disbursements are permanently filed: D. Name and address of owner of t_he property described in C above: E. Type of permit applied for: Bingo games ~ Raffles . F. Address or addresses where bingo games will be held or raffle drawings conducted: NOTE: This permit is valid only at the above location. G. Dates or days of w~ek and times of day when bing~ games or raffles will be held at above address or addresses: 2. A. Date when organization was founded: B. Has your organization been in existence and mot regularly in Chesterfield County for two years Jmmediately prior to making this application? Yes )~ No . C. Is .your organization currently and has your organization always been operated in the past as a nonprofit organization? Yes ~ No . D. Tax Exent~ Status No. (If Applicable): E. State the specific type and purpose of your organization: ~----.--"/"q' ~ / T4- .~ t.,,~ e Se Ge This application is for a new permit permit, answer G below). ~ or a renewal .permit ~ (if for renewal Gross receipts fr~n all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12 month period ~iately prior to the date of this application: 1st quarter~ Officers of Organization: President: ~~ Vice President: 2nd quarter ~2~. 7~ 3rd quarter~ ~ Address: Member authorized with the organization to be responsible for conducting and operation of bingo games or raffles: Name :_ ~_/;'~C...."7'~/'¢Z:3,-~E. ~ Address: ~doO0 ~'O~tOA>~'~---~,O~_ HOTe Telephone Number ~:Q..~.C~"'~! Business Telephone Number: Do you, each officer, director and member of the organization fully understand each of the following: A. It is a violation of law to enter into a oontract with any person, firm, association, organization, partnership or corporation of any classification, whatsoever, for the purpose/z~ organizing, managing or conducting bingo games or raffles? Yes / No . B. The organization must maintain and' file with the County Internal Auditor on or before November 1, cc~plete records and disbursements pertaining .to bingo gamins ~d raffles ~ that 'such records are subject to'audit by the County Internal Auditor? Yes / No Any organization found in violation of Section 18.2-340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any organiza- tion or person, shareholder, agent, member or ~mployee of such organization who violated Section 18.2-340.10 or Article 1.1 of Chapter_8 of Title 18.2 of the Code of Virginia may be guilty of a felony? Yes /No . Has your organization attached to this application each of the follc~ing? . A. A copy of the organization's charter, articles of incorporation, bylaws, and other legal docu~_nts which describe ~e specific purposes for which the organization is chartered or organized? Yes v/ No' . B. A copy of a resolution of the organization's, board of directors authorizing the under- sig~d to apply for this permit? Yes ,"No . C. A check in the amount of $2/5.00 payable to Treasurer, Chesterfield County as an application fee? Yes / No . D. Additional pages wb~_re necessary to fully cc~plete this application? Yes,w/No Have you and each officer of your organization read the attached permit and do you and each of you agree~ behalf Of the organization to ccmply with each of the conditions therein? Yes ~/ No . I hereby swear or affirm under the penalties of perjury as' set forth in Sect/on 18.1-434 of the Code of Virginia, that all the above questicns have been oc~pletely answered and that all the statements herein are true to the best of my knowledge information and beliefs. .' f. fol199ing signatures and seals: ~4ature of AppIicant _ Titl~- said, do hereby certify that _~x4~I~ 7~.~~3(6W_in his capacity as ~t~b ~A)/~4//- of ST. ~-~ob~,~ ~. ~o~0_ ~ffr~s-~6~ organization and whose nam~ is signed to the foregoing appeared before me this day and ack_hOwl.edged, subscribed and swore the same before me in the jurisdiction aforesaid. Given under my hand this ~- day of My Cc~nission Expires: St. Edward's Council 6546 Knights of Columbus Bon Air, Virginia 23235 R~OLUTION OF AUTHORIZATION BE IT RESOLVED that the Board of Trust~es of St. F~ward's Knights of Columbus Council #6546 hereby authorize ~$~J -~, ~;~ge~_ Grand Knight~ to apply for The Application for a Permit to conduct Bingo Games or Raffles in the County of Chesterfield, Virginia. The above resolution is approved by the undersigned Board of Trustees and is submitted as an attachment to said application as requested by the County of Chesterfield. in item 6B. '~. ~r~-~night State of Virgi~a County of Chesterfield I, ' Brenda L. Thomassoq a ~tary ~blic in a~ for the County a~ State aforesaid, do hereby certify that, the above signed members in their capacity as the Board of Trustees of St. Edward's Knights of Columbus Council 6546 organization appemred before me this day and acknowledged, subscribed and swore the same before me in the jurisdiction aforesaid. Given under my hand this 8th day of November , 19 8% My commission Expires: October 13, 1985 APPLICATION FOR A PERM/T TO CONDUC~ BINGO CJ~4ES OR RAFFLES The undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Virginia, 1950, as amended, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games or raffles during the /~ calendar year. In support of this application, the applicant offers the follc~ing information under oath: 1. A. Proper na~ of organization: dW~7~- OlViT'-~';,i' ~ILI..;~ . B. Address of organization' s headquarters: ~~ ~ V f%. ' C. Address where all records of receipts and disbursements are permanently filed: D. Name and address of owner of the property described in C above: ~f~6 ... 2. a. 1st quarter 2nd quarter ~t~ quarter ~ I {~.0o (~L~-) 1Dffi0ers of Organization: President: /-LO ~'O ~/~br'A/C ~ · Vice Pres ident: ~ ~U~ OD ~w-z~ o ~ · Treasurer: A4 1 ~f~' A~ i~-/Ju-F~-/ · E. Type of permit applied for: Bingo games Raffles .b,/ F. Address or addresses where bingo games will be held or raffle drawings conducted: ,q~,L-,m-?y /,,uN/: Ch~, v~. · NOTE: This permit is valid only at the above location. G. Dates or days of week and times of day when bingo games or raffles will be held at above address or addresses: ~ ~ 007- ~ - Date when organization was founded: [~ 4 ' Has your organization been in existence and m~t regularly in Chesterfield County for two years in~nediately prior to making this application? Yes ~-/ No . C. Is your organization currently and has your organization always been operated in the past as a nonprofit organization? Yes /No . D. Tax Ex~mpt Status No. (If Applicable): ~/,//~ . E. State the specific type and purpose of your organization: O lY/¢ o R q4mf Z~-Cfo~{ - ~3o,z.~/..,& ~ (.wr/.,,~.~,5',,f,/> - ~ F. This application is for a new permit or a renewal permit ~J (if for renenal permit, answer S below). G. Gross receipts frcm all sources related to the operation of bingo games or instant · -bingo by calendar c~_~cer for the 12 month period immdiately prior to the 'date of this application: 3rd quarter Member authorized with the organization to be responsible for conducting and operation of bingo games or raffles: Hc~e Telephone Number 7UB - 726 .~ Business Telephone Number: . Do you, each officer, director and member of the organization fully understand each of the following: A. It is a violation of law to enter into a contract with any person, firm, ass~ei~ion, organization, partnership or oorporation of any classification, whatsoever, for the~- purpose of organizing, managing or conducting bingo games or raffles? Yes p// No__ B. The organization must maintain and file with the County Internal Auditor on or before November 1., complete records and disbursements pertaining to bingo games and raffles ~and that such records are Subject to audit by the County Internal Auditor? Yes c/ No C. Any organization found in violation of Section 18.2-340.10 of the Code of Virginia'~ authorizing this permit is subject to having such permit revoked and any organiza- tion or person, shareholder, agent, member or employee of such organizatiol% who violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia may be guilty of a felonY? Yes / No 6. }{as your organization attached to this application each of the follc~ing? A. A copy of the organization's charter, articles of inoorporatic~, bylaws, and other legal documents which describe the specific purposes for which the organization is chartered or organized? Yes No.. ~ . B. A copy of a resolution of the organization, s board of directors authorizing the under- signed to apply for this permit? Yes ~/ No . C. A check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee? Yes ~-- No . D. Additional pages where necessary to fully complete this application? Yes NO ~/ 7. Have you and each officer of your organization read the attached permit and do you ar~ each of you agree on behalf of the organization to ccmply with each of the oonditions therein? Yes,,., ~ No 8. I hereby swear or affirm under the penalties of perjury as set forth in Section 18.1-434 of the Code of Virqinia, that all the above questicms have been c~upletely answered and that all the statez~=_nts herein are true to the best of my knowledge, informatic~ and beliefs. Si t. e of and seals: Title COUNTY OF. CHESTERFTET.D a ,or .,ore- org~unization and whose name is signed to th/e foregoing appeared before me this day and ac}hnowledged, subscribed and swore the same before me in the jurisdiction aforesaid. My Cc~ssion Expires :! ary Public CHESTER CIVITAN CLUB CHESTER, VIRGINIA 14 November 1983 The Chester Civitan Club has resolved to request a renewal of its bingo and/ or raffle permit during the calendar year 1984. Accordingly the Chester Civitan Club Board of Directors has appointed Charles E. Hoffert the chairmanship for organizing and conducting raffles. As Chairman he is authorized to apply to the Chesterfield Board of Supervisors for the required bingo and/or raffle renewal permit. LLOTD SPENCE PRESIDENT CHESTER CIVITAN CLUB APPLICATION FOR A PF2RMIT TO CONDUCT B/NGO CJ~S OR RAFFLES The undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Virginia, 1950, as amended, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games or raffles during the ~ calendar year. In support of this application, the applicant offers the following information under oath: 1. A. Proper name of organ~.zation: ~~_~~_~ ~~ B. Address of organization's headquarters: (~. ~. ~ ~,,~ J/~/~ ~ . C. Address where all records of receipts and disbursements are permanently filed~ ' D.~ and address of ownei' of the property described in C above: ~/~7~. ~ c . - NOTE: This permit is valid ~nly aS the above location, a, Dates ou dals of week an.d ~imes of day when b. ingo,..~ames or raffles wil~ be held at above address or addresses:~Z~-~_~__ ~.,,'~Z~ . ate when or ization was fo d : ,/fgb . / B. Has your organization been in existence and mst regularly in/NoChestgrfi~id.C°unty for two years irm~iately prior to making this application? Yes C. Is your organization currently and has your organization always been operated in the past as a nonprofit organization? Yes /No . D. T~x Exempt Status No. (~f Applicable): ~_/_ ~ . E. State the specif_.ic type and purpose of your organization: F. This application is for a new permit /or a renewal .permit (if for renewal permit, answer G below). G. Gross receipts frcm all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12 month period ~iately prior to the date of this application: let quarter 2nd quarter 3rd quarter 4th quarter Officers of Q~qanization: Address: President: ~ ~/~~ . Vice Pr esi~t:''~/-~~ MEmber authOrized with the o~anization to be responsible for ~nducting and o~ation of bingo games or raffles: Business Telephone ~umber: ~~ - . Do you, each officer, director and me~aber of the organization fully understand each of A. It is a violation of law to enter into a contract with any person, firm, association, organization, partnership or corporation~of any classification, whatsoever, for the purpose~f organizing, managing or conducting bingo games or raffles? Yes / No . The organization must maintain and file with the County Internal Auditor on or before November 1, complete records and disbursements pertaining to bingo games and raffles ~nd that 'Such records are subject to audit by the County Internal Auditor? Yes / No e C. Any organization found in violation of Section 18.2-340.10 of the Code o.f Virginia authorizing this permit is subject to having such permit revoked and any organiza- tion or person, shareholder, agent, men~_r or employee of such organization% who violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia may be guilty of a felonY? Yes /No . }{as your organization attached to this application each of the follc~ing? A. A copy of the organization's charter, articles of incorporation, bylaws, and other 1.egal d ~o~r~nts which describe the spec:~fic ~ur~ses .for ~w~_.~h t_he _organization is cnartere~ or organized? Yes_ .__ No ~ . ~ ~F.]/jF-~i~ ~ ~ B. copy of a resolution of the organizati~n~~of directors authorizing the under- signed to apply for this permit? Yes No ~ C. A check in the amount of $~5.00 payable to Treasurer, Chesterfield County as an application fee? Yes / No . D. Additional pages where neoessary to fully cc~plete this application? Yes No /~. Have you and each officer of your organization read the attached permit and do you and each of you agree ,~ behalf of the organization to cc~ply with each of the oonditic~ls therein? Yes / No . I hereby swear or affirm under the penalties of perjury as set forth in Section 18.1-434 of the Code of Virginia, that all the above questic~ have been completely answered and that all the state3~_nts herein are true to t~e best of my knowledge, informatic~ and beliefs. ~S th~ !ollo~Lng signatures and seals: ~ ~ignature of ~0pl~nt AddreSs - // STATE OF VIRG]2~IA ~ OF CHESTERFT~T[/~ said, do hereby certify that My (kmmtission Expires: , a Notary Public in and for the County and State afore- organization and whose name is signed to the foregoing appeared before me this day and acknowledged, subscribed and swore the s~ne before me in the jurisdiction aforesaid. Given under my hand this ~ day of ~ ~ , 19 ~3 - / Notary Public thelma olaker ballet company P.O. BOX 323 CHESTER, VIRGINIA 23831 748-6177 The Resident Company of Richard Bland College · The Thelma Olaker Ballet Company is a non-profit organization, formed in the fall of 1974 with 20 company members. It is the area dance training ground for Chester, Colonial Heights, Hopewell, Petersburg, Prince George, and the surrounding area, with company members and financial support from these areas. The company is under the direction of Christin Parks, Artistic Director, and Mary Harshall, Choreographer in Residence. Our rehearsals and company classes are held in the studio of the American Dance Theatre in Chester and Hopewell, through the generosity of Christin Parks, owner. Since we are now the resident company of Richard Bland College in Petersburg, the Barn Theatre is used as the company's performance home, courtesy of Dr. Clarence Maze and his staff. Membership in the ballet company is open to all qualified area youth. Open auditions are held annually in June, and private auditions can be arranged throughout the year for exceptional students. Dancers are chosen on merit and potential by impartial judges. Novices 6 to 8 years This is a general grouping. Apprentices 8 to 10 years However, students may advance Juniors 11 to 14 years as their talent and dedication Seniors 14 years and up allow. The company maintains a membership of approximately 50. Company classes are held weekly and are designed to inspire and reward serious application of each student's capabilities in the art of dance. Whether students are reaching for a professional career or studying for personal satisfaction, the values of dedication, proficiency and technical and creative excellence are stressed as part of the ballet company's principles of conduct. In addition to regular weekly classes, the dancers are offered Master Classes throughout the year by outstanding artists from other areas and states. Membership is for one year, and the dancer's must audition again each year to "Keep them on their toes." · The community is trying to provide the best in education, however, there is very little available to the young people of this area in the way of cultural arts. The Olaker Ballet Company is very concerned and is trying to fill this void. They perform for hundreds of school children each year, some of these children might never be exposed to this important part of cultural education. Advertiser, Wed., Aug. 3, 1983 3 Ballet dancers to imPersonate 'Peanuts Gang', Melissa Roussell ents. are tested and challenged with dance, creative dramatics and vocals; all of which evolve int6 the final test of a perfor- mance. The tiniest new member of the The "Peanuts Gang" will be playing baseball at Weston Man- or Saturday, Aug. 13 at 5 p.m. (rain date, Sunday, August 14). It's all part of the theater workshops of the Olaker Ballet' to entertain Hopewell's young -~ nd-old alike. The' ~ast of 28 girls and boys will sing and'dance a variety of musical: numbers hinged by short comic strip'scenes typical of the reactions of children. Love abounds; there's Charlle (Jason ~---Barber) who is'in love with the litte red-head (Melissa Goad); Lucy (Tiffini Regis) who loves' Schroeder (Chris Zahareck) who loves his piano, Sally (Beth Moore) who loves Linus (Laura Kim) who loves his blanket and Snoopy (Melanie Madison) who loves everybody. Peppermint Patty (Klm Liv- ingston) pitches for the team. A left-hander who can't remember the signals, she loads the bases with one out, and only a stroke of luck (and .Snoopy) saves the game. Summertime is a time of dis- 'covery for the OIaker Ballet Company. New members have been auditioned, and their tal- company (who plays Woodstock, Snoopy's little yellow bird) is · Melissa Roussell (daughter of · .Wyman and Joy Roussell). A six-year old with two years pre- ballet training, Missy drew many comments from the audi- t.ion judges for her technique and musicality. Saturday, Aug. 13 is also the first day of an exhibit of the ex- tensive colection of folk art, the Molas, consisting of hand-sewr~ fabrics, abstract and pictoral, by the Curia Indians of Panama. The exhibition is on loan from the Virginia Museum of Art and will be on display through Aug. 27. Hours are: Saturday, Aug,. 13, 2-5 and 6-8 p.m: Daily thereaf, ter, .2-5:30 p.m. with additional showings .- on Tuesdays and Thursdays from 6-8 p.m. Both programs are made pos- sible by funding from the Virgin- ia Commission of Arts, National Endowment of Arts and City of Hopewell. -- Arnie Snukles P.O. Box ~0 Chesterfield, Va. 2~832 Dear Sir: Dottie Suyes has authorization from the ExecutiVe B~ard 0£ the Olaker Ballet Company to apply to the Board of Supervisors of CheSterfield 'Co~uty fora raffle permit for a drawing December ~,~i98~. 'OL, AKER ] thelma olaker youth ballet company P.O. BOX 323 CHESTER, VIRGINIA 23831 748-6177 ARTISTIC DIRECTOR Christin Parks EXECUTIVE BOARD' Mr. William C. Guard Mrs. Elton Rogers ADVISORY BOARD Mrs. S, D. Childs Mrs, J. W. Enochs Mrs. R. W, Daniels, Jr. CORPORATE BOARD Mr. Nick Durgom Mr. Norwood Wiison, Jr. Mr. James Jemison Mr. James G. Harrison HONORARY BOARD Mrs. E. K. Solenberger Dr. Clarence Maze, Jr. Lt. Governor Charles $. Robb Del. Alexander B. McMurtrie, Jr, Sen. James T. McMurtrie, Jr. Sen. James T. Edmunds Mayor Hermanze E. Fauntleroy, Jr. Sen. Et Mrs. Frederick T. Gray Mrs. R. Temple Lee Mr. Et Mrs. W. T. Davis Mr. John F. Geyer Mr. William A. Patton Del. Norman Sisisky Mr. Lee J. Sisisky ADMINISTRATIVE BOARD Mr. Et Mrs. Don Hilscher Mr. Et Mrs, W. T, Smith, Jr. Mr. Et Mrs. Clifton Perkinson Mr. Et Mrs, Charles EHis Mrs. William Hebert Mrs. Ray Strange Mrs. James Jemison Mrs. William C. Guard Mr. Et Mrs, Richard Schreck Mr. Et Mrs. Buddy Dix Mr. Steve King Ms. Chrlstin Parks Mr. E~ Mrs, Walter Carebello Mr. Et Mrs. Andrew Marotta Mr. Arnie Snuckles P.O Box 40 Chesterfield, VA 23832 Dear Mr. Snuckles: Enclosed are in order for the By-Laws you need us to obtain a Dermi% to hold a raffle. Sincerely, Mrs. W. T. Smith, Jr. RECEIVED OFFICE OF THE COUNTY ATTORNEY 'NOV 0 ? 1983 CHF'~TE~F~iELD COUNTY '.I.'IIEL~4A OLAKEI,I. BALLi:71' COMPANY BY- LAWS ARTICLE I - NAME This Corporation shall be known as the Thelma Olaker Ballet Company, Incorporated. ARTICLE II - PURPOSE Section 1. - To promote and foster dance in the Commonwealth of Virginia by presenting programs of quality and thereby giving qualified dancers the opp.ortunity to participate in such programs. Section 2. - To further public appreciation and awareness of dance and other performing arts. Section 3. - To operate as a non-profit organization and 'in such a manner th'at no part of the net earnings or assets of th.e organization shall be distributed to or inure to the benefit of any private individual. ARTICLE III - MEMBERSIIIP Section 1. - The membership of the Corporation shall be divided into the following defined classes: Class A - Patron - Any person who supports the general purpose of the Corporation, and pays an annual membership fee of twenty-fiv~ dollars ($25.00). Class ID - General Mcl~Jership - Any person who supports the general purpose of th%' Corporation and co.ntributes financial support to the Corporation. Section 2. - Ail Class A members (Patrons) shall be entitled to vote, and any corporation~ partnership or similar association of persons who becomes a Class A member, shall be entitled to only one vote for such Corporation, partnership or association. ARTICLE IV - MEETI~'~GS Section 1. - The annual meeting ~of the Corporation shall be , held in June on a date and at a place designated by the President. Notice of the time and place of such meetings shall be given at least one month in advance to all Class A members (Patrons). Section 2. - Special meetings of the membership for a specific purpose may be called at any time by the Board of Direc.tors. Notice of the time and place of such meetings shall be given at least one week in advance to all Class A members. - A quorum to transact business at the meetings in Section 1 and 2 shall consist of not less than 30% of ' the Class A.~embers (Patrons). Each class A member should be entitled to vote in person or by proxy. - The President shall preside over all meetings. If the President is not present, the Vice-President Section 3. Section 4. -2- shall preside. If none of such officers are prescott, A Chairman shall be elected by the meeting. Secretary of the Corporation shall act as Secretary of all the meetings if present. If the Secretary is not present, the Chairman shall appoint an Acting Secretary. of the meeting. ARTICLE V - BOARD OF DIRECTORS Section 1. Section 2. - The Board Of Directors shall be elected at the annual meeting of the Corporation. The nun~3er of Directors shall be twenty-four (24), consisting of the President, Vice-President, Secretary, Treasurer, and twenty (20) additional directors. Directors shall hold office until removed or until the next annual meeting or until their successors are elected. - Vacancies in the Board of Directors shall be filled by the directors then remaining to serve until the next succe.eding annual meeting. Section 3. - Meetings of the Board of Directors shall be held at least once every two months on a date and at a place to be designated by the President with at least ten days advance notice being given to each director for each meeting. A quorum at board meetings shall consist of six (6) directors. -3- Section 4. Section - The Board of Directors sic. all: A. make or authorize the" ,nppropriate person ,to make or authorize all purchases necessary or desirable for the operation of the Corporation. B. prescribe rules for the operation and l~]anagement of the Corporation and perform such other duties, not expressly prohibited herein, as they in their discretion may deem to be for the best interest of the Corporation. C. have supervision over all-committees and ]]ave power to direct their efforts and alter or amend any rules or regulations prescribed by any committee. D. have power to expel a person' from the Corporation or to suspend sUch person from all privileges of membership for'such time as the Board of Directors shall deem advisable in the case of infractions .of any by-law or rule of the Corporation, or in the case of conduct on the part of any person associated with the company which might, reflect on the good character or reputation of the Corporation. - Meetings of the Board of Directors shall be presided over by the President, or in his absence, the Vice-President. If neither the President or Vice-President is present, the Director~ present shall elect a presiding officer for such meeting. The Secretary, or in his absence, a director appointed by the presiding officer, shall record minutes of all meetings of the Board of Directors. -4- ARTICLE VI - EXECUTIVE COMMITTEE There shall be 'an Executive Committee composed of the President, Vice-President, Secretary and Treasurer of the Corpor- ation and the Artistic Director of the Corporation. The Executive Committee, shall exercise all of the powers delegated by the directors and shall make such rules as it deems necessary for the holding and conduct of its meetings and the keeping of its records. ARTICLE VII - OFFIC'ERS' Section 1. - The Class A members shall elect annually, a · President, Vice-President, Secretary and a Treasurer, all of whom must be directors. All officers shall serve for a term of one year and until their respective successors are elected, but any officer may be removed surmmarily with or without cause at any time by the vote of a majority of all' of.'the Class A members. Vacancies among, the officers 'shal]~[~ be filled by the Class A membershi.~ at a regular or special meeting. Section 2. - The President, as the directing officer of the organization, shall see that its governin9 provisions are observed and enforced. He shall perform the duties inciden! and customary to such office, having always in mind the welfare, purposes and standing of the Corporation. The President shall appOint all standing and special committees or chairmen thereof, and shall be ex-officio, a me]]~er of all committees. -5- Se ction 3. Section 4. Section 5. - The Vice-President, .iD the absence of the President, shall act in the capacity of the PresJ. dent. - The Secretary shall keep the minutes of all meetings of the organization and the Board of Directors and be responsbile for the records of the Corporation. - The Treasurer shall have charge of the funds of the Corporation, keep a detailed record book, present annual and monthly or bi-monthly reports, and pay ali. fees and bills. He shall deposit any funds in a bank designated' by the Board of Directors. ARTICLE VIII - INDEMNIFICATION Each person now or hereafter a director or officer of the company, shall be indemnified by the company against all proper costs and expenses, including all attorneys' 'fees, imposed upon or reasonably incurred by him in connection with or resulting from any action, suit, proceeding, or claim to which he is or may be made a party by reason of his being or having been a director or officer of the company. ARTICLE IX - CHECKS, NOTES AND DRAFTS Checks, notes, drafts and other orders for the payment of money shall be signed by such persons as the Board of Directors from time to time may authorize. -6- ARTICLE X - FISCAL YEAR The fiscal year of the Corporation shall begin July first and end June thirtieth each year. ARTICLE XI - PARLIT~4ENTARY AUTHORITY Parliamentary authority shall be governed by Roberts Rules of Order Revised. ARTICLE XII - AMENDMENTS These by-laws may be amended at any regular or called meeting of the Corporation by a two-thirds vote of the Class A members present ~rovided notice of the amendment has been given to each Class A member at leas% thirty (30) days prior to the date of the meeting at which action is taken. ARTICLE XIII - DISSOLUTION Upon dissolution or final liquidation of the Corporation~, after discharge or satisfaction of all Outstanding obligations and liabilities, the remaining assets, if any, of the Corporation shall be distributed only in furtherance of the purposes of the Corporation to one or more organizations ~ganized and operated exclusively for charitable purposes within the meaning of. the Internal Revenue Code, the decision to be made by the Board of Di re ct ors. -7- These by-laws ]]ave been approved by tl~e Board of ~ Directors and adopted by this Corpoiation on · I hereby certify that these are the accurate by-laws of TIIELMA OLAKER BALLET COMPANY, INCORPORATED. Secretary ~ -8- RESTA~"ED ARTICLES OF INCORPOI{ATION OF TIIEATRE WORKSI~OP FOR YOUNG ARTISTS, ~NCORPOI{ATED A Non Profit - Non Stock Corporation ARTICLE A The name of the Corporation is to be: THELMA OLAKER BALLET COMPANY, INCORPORATED ARTICLE B The purpose or purposes for which the corporation is Organized are: To promote and foster dance in the Commonwealth of Virginia by presenting programs of quality and thereby giving qualified dancers the opportunity to participate in such programs. To further public appreciation and awareness of dance and other perform.ing arts. To operate as a non-profit organization and in such a manner that no part of the net earnings or assets of the organization shall be distributed to or inure to the benefit of any private individual. ARTICLE C This corporation shall be a non-stock corporation and the me~3ership shall be divided into the following defined classes: Class A ~ Patron - Any person wt~o supports the general purpose of tile corporation, and pays an annual membership' fee as :~et out in the By-Laws of the Corporatiol~. Class B - General Men~ership - Any person who supports the general purpose of the corporation and contributes financial support to tile corporation. Only Class A members (Patrons) shall be entitled to vote. ~RTICLE D The corporation shall be operated, regulated and governed by a Board of Directors and such directors shall be elected at the annual meeting by a majority vote of the Class A Members. ARTICLE E The number of directors shall be as set out in the By-Laws of the Corporation and shall include, ex officio, the President, Vice-President, Secrdtary and Treasurer of the corporation. . ARTICLE F The duration of the corporation shall be unlimited. ARTICLE G The purposes of the corporation are charitable and none of tile assets of the corporation will ever inure to the benefit of any individual" Upon dissolution or final liquidation of the corporation, -2- after discharge or satisfaction of all outstanding ob].i(3atio~s and liabilities, the remaining assets, if any, of the corl~or~rtJon shall be distributed only in furtherance of the purposes of the corporation to one or more organizations organized and operated exclusively for charitable purposes within the meaning of the Internal Revenue 'Code, the decision to be made by the Board of Directors. -3- CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: November 23, 1983 SUB4ECT: State Road Acceptance ITEM NUMBER: 10.B. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION MIDLOTHIAN DISTRICT Salisbury, Litenfield Section and Heathland, Section A Smoketree, Section H-1 and H-2 Smoketree South, Section B ATTACHMENTS: YES [] NO [] PREPARED BY;__~'~ ~ ~ ~ Director, Environmental Engineering SIGNATURE: COUNTY ADMI NISTRATOR MEMORANDUM TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptanct - Salisbury, Litenfield Section and Heathland, Section A November 23, 1983 Chepstow Road: Beginning at intersection with Winterfield Road, State Route 714 and going westerly to intersection with Newgate Road, then continues westerly to intersection with Chepstow Court, then continues westerly to intersection with Heathland Drive, then continues westerly to tie into proposed Chepstow Road, Section B of Salisbury - He~thland. Newgate Road: Beginning at intersection with Chepstow Road and going southerly, then road turns and continues westerly to intersection with Heathland Drive. Heathland Drive: Beginning at intersection with Newgate Road and going northerly to intersection with Chepstow Road, then continues northerly to intersection with Heathland Terrace, then continues northerly to a cul-de-sac. Heathland Terrace: Beginning at intersection with Heathland Drive and going southeasterly to a cul-de-sac. Chepstow Court: Beginning at intersection with Chepstow Road and going northerly to a cul-de-sac. /_ I -I'" E /'q ~ I E L ~ 5£C7'101V ~ '~D~ , NE/4 TI4 - sE CTI O MEMORANDUM TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance - Smoketree, Sections H-1 and H-2 November 23, 1983 Smoketree Drive: Beginning at its intersection with Smoketree Drive, State Route 2770 and Smoketree Place, State Route 3101, extending northwest to the intersection of Smoketree Circle, then north to the intersection of Smoketree Terrace, then north to the intersection of Avebury Drive, State Route 2566 and Durrington Drive, State Route 2785. Smoketree Circle: Beginning at its intersection with Smoketree Drive, extending northeast to a cul-de-sac. Smoketree Terrace: Beginning at its intersection with Smoketree Drive, extending west to a cul-de-sac. MEMORANDUM TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance - Smoketree South, Section B November 23, 1983 Smoketree South Parkway: Beginning at its intersection with Lu~ks Lane, State Route 720, extending south to the intersection of Lockett Ridge Avenue, then south to tlhe intersection of Porters Mill Road. Porters Mill Road: Beginning at its intersection with Smoketree South Parkway, extending southeast to the intersection of Porters Mill Court, then southeast to the intersection of Lockett Ridge Road. Porters Mill Court: Beginning at its intersection with Porters Mill Road, extending south to a cul-de-sac. Lockett Ridge Road: Beginning at its intersection with Porters Mill Road, extending north to the intersection with Lockett Ridge Place, then northwest to the intersection of Lockett Ridge Avenue, then northwest to a cul-de-sac. Lockett Ridge Place: Beginning at its intersection with Lockett Ridge Road, extending east to a cul-de-sac. Lo~ckett Ridqe AVenue: Beginning at its intersection with Lockett Ridge Road, extending west to the intersection of Lockett Ridge Court, then west to the intersection of Smoketree South Parkway. Lockett Ridge Court: Beginning at its intersection with Lockett Ridge Avenue, extending south to a cul-de-sac. CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: S~BJECT: November 23, 1983 ITEM NUMBER: 10.C. Request to Automate Circuit Court Clerk's Payroll COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Clerk of the Circuit Court has requested that the County begin printing the payroll checks for that office .through the County's automated payroll system beginning December 1, 1983. This will save a significant amount for the staff in both departments since in the past the Clerk's office has manually prepared the payroll and the Budget and Accounting staff has manually entered this information into the payroll records for reporting purposes. Although there will be no change in funding for this office, it will be necessary for these costs to flow through the accounting records; therefore, an appropriation as well as an increase in revenue is needed. (The revenue source will be a once per month reimbursement to the County from the Clerk's office.) The action required is to increase revenues and the appro- priation for the Circuit Court Clerk's Office by $175,000 for the remainder of this fiscal year. ATTACHMENTS: YES r-I NO I~ Lane B. or Budget & SIGNATURE:  A~Mi~N STRATOR COUNTY CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE' November , 23, _ 19,83 SUBJECT: ITEM NUMBER: , ,,, , , ll.A. St. Leger Square Proposal for Powhite Parkway/Route 288 (Mr. Smith requested that this item be deferred to this date from the October 26, 1983 meeting.) COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OFINFORMATION: , The County has received a package'of information from Mr. John R. Smith, Executive Director of St. Leger Square, regarding a proposed access plan for the Powhite Parkway/Route 288 interchange area.. St. Leger Square includes approximately 160 acres of property zoned for business, office and industrial use located on Coalfield Road north and east of the proposed Powhite Parkway/Route 288 interchange. The County and VDH&T have established a procedure for reviewing and developing preliminary alternative designs for access to Powhite Parkway based on suggestions by adjacent property owners. Basically, the process requires that the property owner pay for the VDH&T to develop preliminary plans under contractual arrangements between the property owner and the County, and between the County and the VDH&T. These preliminary plans provide assurance to the County and the VDH&T that the property owner's suggestion can be built in accordance with acceptable design criteria and that cost estimates are reasonably reliable. The St. Leger Square proposal for access in the Powhite Parkway/Route 288 interchange area can be addressed under this procedure. ATTACHMENTS: YES [] NO [] SIGNATURE: JV~OUNTY ADMINISTRATOR The question of access in Powhite Parkway/Route 288 interchange area is complicated. Access in this area affects a number of properties, including the St. Leger Square, Evergreen, and Brandermill, Plan~ed Developments, as well as, other area properties. Continued planning for the VDH&T route of Route 288 north of Powhite Parkway is questionable given development in that corridor. Rezoning and Conditional Use Planned Development in the area has included new road corridors, but access to the limited access highway system was not clearly identified and the VDH&T design for this area has not resolved this question. This matter was presented to the Board of Supervisors previously, and the Board authorized staff to hire a consultant and proceed with developing an access plan for the Powhite Parkway/Route 288 area. This process has been initiated. RECOMMENDATION Board of Supervisors advise Mr. Smith that the information received will be considered by the County in its effort to develop an access plan for the Powhite Parkway/Route 288 interchange area, or ~ that the County is willing to enter into contractual arrangements with VDH&T to develop an alternative preliminary design proposal provided that the cost of the design will be paid by St. Leger Square or some other private funding source. AGENII/OCT16/dem BOARI~ OF SUPERVISORS ,,lOAN GIRONE, CHAIRMAN MIOLOTHIAN DISTRICT HARRY G. DANIEL, VICE CHAIRMAN DALE DISTRICT C.L. BOOKMAN CLOVER HILL DISTRICT R, GARLAND DODD BERMUDA DISTRICT J. ROYALL ROBERTSON MATOACA DISTRICT CHESTERFIELD COUNTY CHESTERFIELD ,VIRGINIA 25832 (804) 748-1211 OFFICE OF THE COUNTY ADMINISTRATOR TO: FROM: DATE: Honorable Members, Board of Supervisors Richard L. Hedrick, County Administrator? October 12, 1983 SUBJECT: St. Leger Square Proposal For Access in the Powhite Parkway/Route 288 Interchange Area After receiving this proposal, Staff contacted Mr. C. Richard Keller of Kellerco with a request for clarification of the information submitted. Mr. Keller's response is attached. In summary, Mr. Keller stated that the memo and only one of the nine drawings with the Kellerco logo was actually prepared by Kellerco. The other eight drawings, although under their logo, were not prepared by Kellerco. The legal implication of this situation is under investigation by the County Attorney, and the Board will be apprised of his conclusions in executive session at the October 12 meeting. Staff has the following comments on this proposal based on our review and discussions with VDH&T: 1) The proposed routing of Powhite Parkway across Coalfield Road directly crosses the Frank Matyiko property and would cause the taking of his residence. 2) The proposed interchange at Powhite Parkway and Coalfield Road is a diamond interchange similar to the Chippenham Parkway/Hopkins Road interchange. The distance between the proposed ramp intersections on Coalfield Road is 150 feet. The distance between ramp intersections on Hopkins Road is 500 feet and the Chippenham/Hopkins interchange was poorly designed. 3) While Mr. Shaver of VDH&T has advised that this proposed plan is compat- ible with County's public hearing statement, this plan is not endorsed by VDH&T. Mr. Shaver indicated the distance between the "pistol" interchange and the Coalfield Road interchange is too short. The scaled distance between the eastbound merge of Coalfield to divergence at Powhite Parkway and Route 288 ~s 850 feet. The distance between the northbound merge of Jahnke Road at Chippenham Parkway to divergence at Chippenham/Po~nite is 1,200 feet. general assessment is that the proposal is not a sound concept. However, it would not be fair to treat this proposal any differently than any others that we have received. By having this proposal evaluated through a VDH&T preliminary design and/or through the County's planning effort for the Route 288/Powhite interchange area as recommended in the agenda item, a thorough, ~Ject~e assessment of this particular design can be achieved. With respect to the actual issue of terminating Coalfield Road at the Powhite Parkway right of way, Staff believes that the road should not be terminated. However, the required bridging will increase project costs, and the County should not support any action to increase the project costs unless the County or someone else is committed to fund the improvement. With respect to the issue of direct access from Coalfield Road to Powhite Parkway, the proposed plan illustrates the inherent problem of insufficient weaving distances on Powhite Parkway. A collector/distributor system could provide a solution, but may prove to be less cost-effective than other alternatives. Again, as recommended, a review by VDH&T or through the County plan is the appropriate vehicle to study this matter. Attachment STANII/0CT17/dem ELLE: CO I October 7, 1983 Ref: J-602 Mr. Richard L. Hedrick Chesterfield County Administrator Chesterfield County Courthouse P.O. Box 40 Chesterfield, Virginia 23832 Dear Mr. Hedrick: I have received the documents submitted to the Chesterfield County Board of Supervisors by Mr. John R. Smith regarding the Rt. 76-288-754 (Coalfield Road) interchange and offer the following comments: KELLERCO DOCUMENTS Enclosed is an oversize exhibit dated September 6, 1983 prepared for Mr. Smith By Mr. Chiang of Kellerco. This roadway concept was the result of meetings I had with Mr. Smith and Mr. Matyiko. We cannot locate the original, therefore Mr. Smith may have used this to develop other documents. SMITH DOCUMENTS Exhibit A: Exhibit B: Exhibit C: Exhibit D: Exhibit E: Mr. Smith's transmittal memo. Letter prepared by me and Mr. Chiang in consultation with Mr. Smith. This is a reduced copy of the Kellerco oversized exhibit dated September 6. This appears to be a portion of the same Kellerco oversized exhibit reproduced with additions made by others, i.e., "Begin L.A.", "End L.A.", north arrow and other designations such as 754-C-1 including the Kellerco title block. This appears to be a portion of the same Kellerco oversized exhibit reproduced with additions similar to Exhibit D, made by others, including the Kellerco title block. TwoTysons Corner Center, McLean, Virginia 22102 · 703 827-9020 400 Southlake Boulevard, Suite D · Richmond,Virginia 23236 · 804 794-1418 ~.~r.~Richard L. HedrluK Page Two uc_~ber 7, ~983 Exhibit F: Exhibit G: Exhibit H: Exhibit I: Exhibit J: This exhibit was not prepared by Kellerco, but by others. This exhibit was not prepared by Kellerco, but by others. This exhibit was not prepared by Kellerco, but by others. However, Mr. Chiang assisted Mr. Smith in making certain calculations. This exhibit was not prepared by Kellerco, But by others. However, Mr. Chiang assisted Mr. Smith in making certain calculations. No comment. Exhibit (smaller of two oversize exhibits approximately 12" x 23"). The right portion appears to be the same as Exhibit C; with the left portion prepared by others. Exhibit (larger of two oversize exhibits approximately 12" x 43"). This exhibit was prepared by others. As of this date, I never received copies of these exhibits or letters from Mr. Smith. In view of this situation, our relationship with Mr. Smith has been terminated effective Friday, October 7, 1983. See the enclosed letter to Mr. Smith. Please call me if you have any questions. situation has occurred. I am sorry that this Sincerely, C. Richard Keller Pre sident CRK: hak Enclosures cc: E. Hoeg, Hazel, Beckhorn & Hanes Corporate Attorney for Kellerco L. Chiang KELL 0 III October 7, 1983 Ref: J-602 IIII Mr. John R. Smith Chief EXecutive Officer St. Leger Square P.O. Box 97 Midlothian, VA 231130097 Dear Mr. Smith, It has come to my attention that you may have submitted documents to Chesterfield County officials regarding the Access Plan for Routes 288, 76 and the TR00 Interchange on paper bearing the Kellerco title block which was not prepared by employees of Kellerco. Under these circumstances, it would not be mutually beneficial for Kellerco to continue our relationship. We therefore consider our relationship to be terminated immediately. fi have referred this matter to our attorney, Everett A. Hoeg, at · Hazel, Beckhorn and Hanes for his evaluation. ~Sincerely, C. Richard Keller President CRK:hak cc: E. Hoeg L. Chiang R. Hedrick TwoTysons Corner Center. McLean,Virginia 22102 · 703 827-9020 400 Southlake Boulevard, Suite D · Richmond,Virginia 23236 · 804 794-1418 Dele CHESTERFk J COUNTY MEMO //~ ~ Z - ~ CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NOA MEETING DATE: November 23, 1983 ITEM NUMBER' ll.B. SUBdECT: Appropriation of Funds for Paved Ditch on White Bark Terrace - County Industrial Park COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION BACKGROUND: During the initial construction of White Bark Terrace, several hundred feet of paved ditch was eliminated as a cost cutting method and the monies used to pay for the removal of unsuitable road base material.. A decision was made that when the property developed al. ong White Bark Terrace where no paved ditch existed, each individual site would construct the paved ditch and the County would pay for the ditch proViding the price was appropriate. Strahan Ink and Lacquer, located on White Bark Terrace, has constructed 150' of paved ditch at a price of $3,325.00. The estimate is within our previous estimates for a paved ditch of this size. RECOMMENDATION: (1) Appropriate $3,325.00 from 111--1-00880-0000 Industrial Park Reserve Account. (2) ATTACHMENTS: YES C] Recommend that the Board of Supervisors authorize the payment of $3,325.00 to Kenbridge Building Systems for the installation of approximately 150' of paved ditch. PREPARED BY;.. ,~',,~. ~'~'/~~ Richard. McElfish, P.E. Director, NO ~ Environmental Engineering SIGNATURE COUNTY ADMINISTRATOR Board of Supervisors November 23, 1983 Page 2 White Bark Terrace-County Industrial Park (Continued) Budget & Management Comments: The balance is the Industrial Park account is $44,780; therefore, the use of $3,325 for this project would leave a balance in the account of $41,455. · Ramsey, Director Budget & Accounting Department CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 'MEETING DATE: November 23, 1983 ITEM NUMBER' ll.C. SUBJECT: Board Authorization to Transfer Funds for Land Use/Transportation Planning Services for the Turner Road and Enon Areas and Authorize County Administrator to Enter Into Appropriate Contracts COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION BACKGROUND Based upon the Board's authorization at the October 26, 1983 meeting, the County Administrator was directed to se~e~ proposals for consulting services for land use and transportation plans for ~he Turner Road and the Enon.areas. Staff has sought proposals. The selection of consultants is in progress. The selected firm(s) and contract charge(s) will be presented to the Board on November 23. Attached for the Board's information is the staff's general description of what we expect the consultant(s) to produce. Efforts will be made to produce plans according to a schedule consistent with the Board's consideration of area zoning cases. ATTACHMENTS: YES [] NO [] mEPARED By.~~ COUNTY ADMINIS~T~ATOR RECOMMENDATION That the Board of Supervisors authorize the transfer of $ from the General Fund Contingency for the Turner Road Land Use and Transportation Study. That the Board of Supervisors authorize tlhe transfer of $ from the General Fund Contingency for the Enon Land Use and Transportation Study. That the County Administrator be authorized to enter into the appropriate contracts for these two studies. Turner Road Stud~ Consultant Tasks Review study area and advise of its appropriateness. Interpret trends and forecast future traffic volumes (ADT and peak hour) along Turner Road, Elkhardt Road and other collector roads based on ultimate development within the study area per the alternate land use plans to be prepared as part of this study. Identify factors/developments which have or will have an impact on traffic flow along the Turner Road ~morridor. This should include the impact of the regional commercial area along the Route 60 corridor as well as the impact of the commercial/office concentration planned north of the study area along Chinaberry Drive extended. Review VDH&T plans for road improvements within the study area, forecast levels of service based on ultimate development within the study area per the alternate land use plans to be prepared as part of this study. Prepare typical cross sections and identify other needed road improvements for each alternate land use plan. Estimate costs of road improvements by major element. Prepare alternate land use plans for the study, area evaluating traffic impacts of each on Turner Road and its intersections. Identify needed improvements to existing collector roads and/or the need for additional roads within the study area. Present alternate plans to the Planning Staff, the Planning Commission and the Board of Supervisors. Recommend one plan. Presentation drawings to be at a scale of I" to~200' based on County topographic maps. Recommemded Plan In preparing the recommended land use plan, the consultant shall consider the effects on existing land uses, traffic safety and convenience, and public costs and benefits. Time Frame The entire study is to be'presented to the Board of Supervisors by January 25, 1984 if possible. The draft report should be available for review by January 9, 1984. If this schedule cannot be met, please advise in your proposal. Attachment 1 Eastern Study Area Consultant Tasks 1. Review study area and advise of it appropriateness. e Review sewer master plan to determine ability to provide public utilities to the study area. Estimate demand for future office, commercial, industrial and residential land uses in the study area. Prepare goals, policies, and objectives for land use planning in the study area. e Provide at least 3 alternate la~d use plans for ultimate development of the study area. These plans shall include land use suggestions based on road plans required in item 6 and shall be prepared at a scale of 1" = 2000'. Provide an arterial/collector road plan for the study area consistent with the recommended land use plan. Specify typical road cross sections and right of way requirements based on traffic volume forecasts for ultimate development. Estimate cost of road improvements; suggest phasing and funding alternatives. Provide a more detailed land use/road access plan for the core area of the eastern study area based on 1" = 200' County topo maps. The core study area shall be centered on the proposed interchange at Route 10 and proposed 1-295 and shall extend north to the 1-295/Meadowville Road crossing, east to the Route 10/Point of Rocks Road intersection, west to the Route 10/Old Bermuda Hundred Road intersection and south to the Appomattox River. Consultant shall review the planned location of the 1-295 corridor and locate it on County base maps. . e Evaluate the VDH&T recommended design of the Route 10/I-295 interchange and note any changes to the design necessitated by the recommended land use/road plan. Present-alternate plans and recommendations to the Planning Staff, the Planning Commission and the Board of Supervisors. Recommended Plan In preparing the recommende'd land use/road plan, the consultant shall consider the effect on existing land uses, traffic safety and convenience, public costs and benefits, and the economic development potential of the study area. Time Frame The entire study is to be presented to the Board of Supervisors by March 14, 1984 if possible. The draft report should be available for review by February 20, 1984. If this schedule cannot be met, please advise in your proposal. Attachment 2 RECOMMENDATION Staff received proposals from three consulting firms. After careful consideration, Staff recommends that the Board authorize: The County Administrator to enter into contract with Harland Bartholomew and Associates for the Turner Road Study in an amount not to exceed $15,248. .2. The County Administrator to enter into contracts with Kamstra, Dickerson and Associates, Inc. for the Enon Study Area in an amount not to exceed $22,265. The transfer of $15,248 from the General Fund Contingency for the Turner Road Land Use and Transportation Study. The transfer of $22,265 from the General Fund Contingency for the Enon Land Use and Transportation Study. '~ ! '.., ' /, l Stanley R. Byerson, Jr., Director of Planning AGENII/NOV53/dem CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: November 23, 1983 ITEM NUMBER: ,~JBJECT: Street Light Cost Installation Approval 11 .D. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: DALE DISTRICT: This street light was approved at the June 22, 1983 Board meeting. Haymarket Lane at 4533. Installation CoSt $409. ATTACHMENTS: YES r~ NO [] PREPARED BY; Richard M. McElfish, P.E. Director, Environmental Engineering SIGNATURE: COUNTY ADMINISTRATOR L Vepco VIRGINIA ELECTRIC AND POWER COMPANY 11200 Ironbridge Road Chester, Virginia 23831 October 27, 1983 Mr. Richard M. McElfish Director, Environmental Engineering Dept. Chesterfield County Chesterfield, Virginia 23832 Dear Mr. McElfish: The cost for installing the outdoor lighting you requested at Haymarket Lane is $409.00. This was calculated by applying four years of revenue to the cost of Vepco installing the facilities. We will proceed with construction upon receipt of a letter' authorizing Vepco to bill the County of Chesterfield for the installation and upon receiving a signed easement from the property owner. If you have any questions, please contact me at 748-5901, ext. 2045. Customer Service Supervisor No. 97566030 Rev. A A /~_~ePc -¢ - .BO ' bh¢ ~ LL I~¢,-% L-~I - ,5 Lo_ ~-% ,..:¢ '/ /¢ ,, proposed ,, Clrcult 0 Present Vepco Poles Proposed Vepco Poles CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: November 23, 1983 ,~,JB4ECT: Street Light Requests ITEM NUMBER: ll.E. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BERMUDA DISTRICT Thompson Estates: Intersection of Malibu Street and Boyd Lane Intersection of Malibu Street and Dewberry Lane Intersection of Dewberry Lane and Boyd Lane Boyd Lane, between 11649 and 11701 Dewberry Lane, between 11749 and. 11741 Intersection of Ken Drive and Ecoff Avenue ATTACHMENTS: YES ~ NO D PREPARED BY;- ~-~ ~'J(- ~ RichardS. McElfish, P.E. iDirector, Environmental Engineering SIGNATURE:__ '~O~UNTY ADMI NI STRATOR STREET LIGHT REQUEST Bermuda District DATE OF REQUEST October, 1983 TAX MAP 97-16 & 115-4 NAME OF REQUESTOR Charles Chandler - Thompson Estates ADDRESS 11740 Dewberry Lane PHONE NUMBER - HOME 748-7798 WORK REQUEST IS LOCATED AT THE INTERSECTION OF *See Below AND . REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE PLACED PLEASE INSTALL LIGHT ON POLE # OR SET POLE CO~ENTS This request was made by 33 area residents_ Two of the five street lights qualify. ATTACHMENT: (Vicinity Sketch) *Malibu Street and Boyd Lane Malibu Street and Dewberry Lane Dewberry Lane and Boyd Lane Boyd Lane, between 11649 and 11701 Dewberry Lane, between 11749 and 11741 6 Dale RT. 1587 5 \ 4 BOARD OF SUPERVISORS J. ROYALL ROBERTSON, CHAIRMAN MATOACA DISTRICT R. GARLAND [:)ODD, VICE CHAIRMAN BERMUDA OISTRICT C.L. BOOKMAN CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT JOAN GIRONE MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. BOX 40 CHESTERFIELD, VIRGINIA 23832 COUNTY ADMINISTRATOR RICHARD L HEDRICK October 27, 1983 Mr. Carl P. Chandler Representative, Thompson Estate Home Owners 11740 Dewberry Lane Chester, Va. 23831 Dear Mr. Chandler: At the request of Mr. R. Garland Dodd, Bermuda District Supervisor, your request for street lights in the Thompson Estates Subdivision has been forwarded to the Environmental Engineering Department for review and investigation. Staff will be contacting you in the near future to discuss the number, the locations, etc. for the street lights. This matter will then be placed on the Board Agenda within the next 30 days for consideration. If I can be of any further assistance to you, please do not hesitate to contact me. Sincerely, Ri~Hedrick County Administrator jsd cc:~r. Richard McElfish, Director Environmental Engineering Mr. Garland Dodd: As our Supervisor, the home owners of' Thompson Estates (a list representing 100% is attached) ask that you act accord- ingly on our request for street lights to be placed stratiaicly in our neighborhood. ' This request is being made due to the increase of various types of incidents occuring within our neighborhood. We feel'that the lights will deter some of these criminal activities, which may be accuring due to our proxcimity to Thomas Dale High School and Stadium. We ask that you expedite our request as soon as possible. Sincerely, Rep. Thompson Estate Home Owners Mr. Garland Dodd Supervisor Bermuda District Chester, Va. 2383! The Following list of Residents of Thompson Estates petition the Board of Supervisors to have placed strategicly in our Sub- division street lights as a deterrent to crime. NAME ADDRESS Mr. Garland Dodd Supervisor Bermuda District Chester, Va. 23832 The Following list of Residents of Thompson Estates petition the Board of Supervisors to have placed strategicly in our Sub- division street lights as a deterrent to crime. NAME ADDRESS Mr. Garland Dodd Supervisor Bermuda District Chester, Va. 23832 The Following list of Residents of Thompson Estates petition the Board of Supervisors to have placed strategicly in our Sub- division street li~ts as a deterrent to crime. ADDRESS DATE OF REQUEST NAME OF REQUESTOR ADDRESS STREET LIGHT REQUEST Bermuda District October 29, 1983 TAX MAP Mr. B. P. Nicholas 4852 Ecoff Avenue 115-5 PHONE NUMBER - HOME 748-4089 WORK REQUEST IS LOCATED AT THE INTERSECTION OF AND Ecoff Avenue Ken Drive REQUEST IS NOT AT AN INTERSECTION. PLACED IT IS REQUESTED TO BE PLEASE INSTALL LIGHT ON POLE # 5 COMMENTS This request meets County criteria. made by eight area residents. OR SET POLE Request was ATTACHMENT: (Vicinity Sketch) -R_FIELD COUNTY U 12 0f~"~be~* 29,1983 ~e the undersigned residents of Chesterfield County are petioning to have a street light installed mt the corner of Ecoff ave.and ken drive, address telephone CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE' November 23, 1983 ITEM SUB4ECT: Water and Sewer Financial Report NUMBER: 12 .A. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: See attached. ATTACHMENTS: YES ~ NO [] SIGNATURE: _. COUNTY ADMI NISTRATOR o o v v v v o o o o 0 o -,-I .drJ 0 °t ~d 4J dJ, J ~000~0000~00~00~00000~000~0~00 00~00000~0~00000000~000~0~00 ~0~0000~0~0~00~00000~0~00 ~~0000~0~~0~00~00~0~00 ~~00~0~ ~~0~ 0 ~ 0 ~ ~J 0 ,.Q 0 0 000000~0~ ~0 ~00000~0~0 ~o~oo~~o~~ ~0~~~0~0 ,.Q 0 -p 0 0 0 ¢} 4.0 ..p o 0 ~ o L~ 0 Ch Q ~ 0 .4-1 0 ~-,-I ~ o~ ~ 0 0..~ 0~ 0 0 -,-I 0 ,..d .4J -,-I ~ ~-,-t ~0 -d 0 co 0 © 0 · d 0 0 0 m 0 0 0 ¢ 0 ~ 0-~1 0 © o o o H ~ H H 0 r~ I I ol H H I-.I 0 4J 0 rd ~ ~0 rdrJ 0 rd 4J~ ~ 0 O.-P ~00 ~~000~0000 ~00 ~~000~0~00 ~00~~0~000~0~ O0 ~00 ~~000~00 O0 0 0 0 0 0 -p 0 0~00000000000000000 0~0000~0000000000000 0~0000~0000000000~ O0 ~000~0000000~0000 ~00~0~0~00~0 ~oomo~ o~oo~o~ooo ~ ~~ 0 ~ 0~ 00~ ~ O0 I I I I I I I I ] I I I t I I I I I I I ~0000~~~~~ .,u 0 'r'~ 0 rd r-.-i rd I.-I 0 0 ~ 0 O~ -P CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE' November 23, 1983 ITEM NUMBER; 12.B. SUBJECT: East Avenue Road and Drainage Project. Authorization to begin Condemnation Proceedings against Carlton A. and Renzal M. Palmer. Tax Map 118-13. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In order to advertise the improvement project for East Avenue, the Flood Easement needs to be acquired. The following offer by the County for this easement has been refused: Carlton A. and Renzal M. Palmer Deed Book 1085, Page 404 Tax Map 118-13(1)-6 OFFER COUNTEROFFER $905 $25,000 A counteroffer of $25,000 has been made by Mr. Palmer. As this offer is excessive, we recommend denial and request a resolution authorizing the County Attorney to proceed with condemnation. We will continue to attempt to negotiate for this right of way, but we feel that we must proceed with condemnation to prevent a delay of this project. District: Bermuda PREPARED By; ,~~z~~ ' ATTACHMENTS: YES [~ NO I-1 SIGNATURE: COUNTY ADMINISTRATOR F'O$! Rood 4,1 o Carlton A. Palmer DB. 1085 PG. 404 TaxMop 118-13 (I)-! '-. /~]OOyr. Flood P/o;n - - 5-'"-: ----. ' "' -.___!.::-- ...-.___ ---.-_-::~ EL£v. 9,0 8' M .~ ~_ .'" "',. Thomas J. BlankenshipJr. '- D.B. 464PG. 139 Tox Mop 118-13 ~)'168,17 ~'~(~1~: Data for plat taken from Pritc]%ard and Altman survey in County files in Con~m~]ity Deve lo[~nent. Plat showing two variable width proposed headwater easements to be dedicated to Chesterfield County, Virginia. BEPJ~UDA DISTRICT ?0 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE : November 23, 1983 ITEM NUMBER; 12.C.1. SUB4ECT: Approval of Water Contract No. W83-129CD/6 (8)3295 - Queensmill - Section E-1 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Developer: Contractor: Total Contract Cost: Estimated County Cost: Cash Refund: Refund through connections: Queensmill Corporation Best Backhoe and Excavating, Inc. Estimated Developer Cost: $36,897.70 $17,850.00 $54,747.70 $98,080.70 $54,747.70 $43,333.00 Code: 559-1-00556-0000 (Refund through connections). Appropriate $40,587.47 from 563 surplus to 380-1-63295-7212 which includes a 10% contingency. This is a portion of 24" water line being constructed through development to transport water from Route 360 to Courthouse Road along Coalfield Road. District: Midlothian ATTACHMENTS: YES [] NO [] SIGNATURE: COUNTY ADM I NI STRATOR 567 _35 T'H~s PMJ~- RD LI CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: November 23, 1983 ITEM NUMBER; 12.C.2. - SUBJECT: Approval of the conveyance of an easement to VEPCO across County property at Jefferson Davis Highway and Happy Hill Road. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In order for the Highway Dept. to make the safety improvements at Happy Hill Road and Jefferson Davis Highway, VEPCO needs to relocate some of their poles. In order to relocate these poles an easement is necessary across a portion of the County's property. We request a resolution authorizing the Chairman of the Board and County Administrator to execute the necessary easemen~'for VEPCO. District: Bermuda PREPARED ATTACHMENTS: YES ID/ NO [] SIGNATURE ~ADMI NI STRATOR £'~15-fl N G / } I U $ ROUTE Nox~ Fol~, 1~ BY JEFFERSON ,]~,, JEFF hAUls /]wy ..... LOCATION OF RIGHT OF WAY PEuTE~ No. 97556080 VIRGINIA ELECTRIC AND POWER COMPANY PLAT TO ACCOMPANy RIGNT--OF-WAY AGREEMI[NT ~- - ~) ~ L ~',C ~ F I ~ DISTRICT D I STRICT-TOwNSfll P- COUNT ¥-CIT¥ STATE BOROUGH I ( ~r. OFFICE I ,'FY:5 -' '1~_ ~ F!:'.'l-~;~ P C~, -:': , 'lqo'z.', ~- J o7- ~;L .- r, . 5 _ 0 0 CHESTERFI ELD COUNTY BOARD OF SUPERVISOES AGENDA MEETING DATE : November 23, 1983 ITEM NUMBER' 12.D. SUB,JECT: Report of Water and Sewer Contracts by Developers. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The following water and sewer contracts were executed by the County Administrator: W83-1.32D/6(8)3323 Bexley Cosmopolitan - Phase III & IV Developer: Southside Service Corporation Contractor: J. H. Martin & Sons Contractor, Inc. Number of Connections: 24 $16,898.00 Clover Hill W83-134D/6(8)3343 Moorefield - Phase II Developer: Moorefield Associates Contractor: Richard Crowder Construction Company Number of Connections: 3 $58,419.00 Clover Hill S83-107D/7(8) 3073 Waters Edge - Woodlake Area of Brandermill Developer: Brandermill Investors Woodlake Development Corporation Contractor: R.M.C. Contractors, Inc. Number of Connections: 22 $43,562.00 Clover Hill ATTACHMENTS: YES I-I NO I~ COUNTY ADMI I~I~STRATOR Page 2 November 23, 1983 e S83-73D/7(8)3730 Country Walk- Woodlake Area of Brandermill Developer: Brandermill Investors Woodlake Development Corporation Contractor: R.M.C. Contractors, Inc. Number of Connections: 56 S83-105D/7(8)3053 Charter Woods - Section 1 & Outfall Developer: Charter Woods Associates Contractor: Stamie E. Lyttle & Company, Inc. Number of Connections: 30 S83-52D/7(8)3520 Walmsley Village - Sewer Relief Line Developer: Urban Corridor Properties Contractor: Piedmont Construction Company, Inc. Number of Connections: 2 S83-93D/(8)3930 Woodlake Trunk Sewer - Phase I Developer: Brandermill Investors Woodlake Development Corporation Contractor: R.M.C. Contractors, Inc. Number of Connections: 29 $92,518.00 Clover Hill $63,580.25 Midlothian $9,722.00 Dale $255,790.00 Clover Hill CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA REPORTS MEETING DATE: N_o. vember 23, 1983 REPORT ON: ROADS ACCEPTED INTO THE STATE SECONDARY SYSTEM 13. COUNTY ADMINISTRATOR'S COMMENTS: For Information Only. SUMMARY OF INFORMATION: See Attached. ATTACHMENTS: YES I~ NO I"1 SIGNATURE: ADMI N~STRATOR HAROLD C. K~NG, COMMISSIONER EUGEN~ M. BANE. ~UNDY, BRff;TOL DI$2"RfCT T, ~EORGE VAUGHAN, JR., GALAX, E~4LF, M D]$TPJCT JAMES L. DAVIDSON, JR., LYNCHBURG, LYNCHBURG DISTPJCT WM. M. T. FORRESTER, RICHMOND, PJC~,~fOA'D D£~'f'RfCT RICHARD G. BRYDGES, VIRGINIA BEACH, SUFFOLK DI$2RfCT H. R. HUMPHREYS, JR., WEEMS, FRffDERfCK,~URG DfSTPJCF JOSEPH M. GUIFFRE, ALEXANDRIA, CULPEPER DISTRICT ROBERT W. SMALLEY, BERRYVlLLE, STAUNTON D[,~TRfCT T. EUGENE SMITH, MCLEAN, AT L.4RGE-URE~LN ROBERT A. QUtCKE, RLACKSTDNE, AT L4RG£-RUP, A£ COMMONWEALTH o[ VIRGINIA DEPARTMENT OF HIGHWAYS & TRANSPORTATION 1221 EAST BROAD STREET RICHMOND, 23219 November 15, 1983 OSCAR K. MABRY DEPUTY COMMISSIONER J. M. WRA¥, JR. CHIEF ENGINEER J. T. WARREN DIRECTOR OF ADMINISTRATION H. W. WORRALL DIRECTOR OF FINANCE JACK HQOGE ~SISTANT CHIEF ENGINEER SALLY H. COOPER DIRECTOR OF RAIL AND PUBLIC TRANSPORTATION J. G. RIPLEY DIRECTOR OF PLANNING AND PROGRAMMING Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, Virginia 23832 Gentlemen: As requested in your resolutions dated September 16, 1983, and July 13, 1983, the following additions to the Secondary System of Chesterfield County are hereby approved, effective November 15, 1983. ADDITIONS LENGTH LOST FOREST~ SECTION B Windwood Lane: Beginning at the intersection with Bent Wood Lane and running easterly 0.03 mile to tie into existing Windwood Lane, Route 2836 in Lost Forest, Section C. 0.03 Mi. Forest Acres Lane: Beginning at the intersection with Bent Wood Lane and running westerly 0.03 mile to tie into proposed Forest Acres Lane in Centralia Gardens. 0.03 Mi. Bent Wood Lane: Beginning at the northwestern end of existing Bent Wood Lane, Route 1908 at its inter- section with Forest Acres Lane in Lost Forest, Section B and running northerly 0.03 mile to the intersection with Windwood Lane, then continuing northerly 0.03 mile to tie into existing Bent Wood Lane, Route 1908 in Lost Forest, Section D. 0.06 Mi. Lost Forest Drive: Beginning at the northern end of existing Lost Forest Drive, Route 1910 in Lost Forest, Section B and rumning northerly 0.01 mile to tie into existing Lost Forest Drive, Route 1910 in Lost Forest, Section C. 0.01 Mi. TRANSPORTATION -- AMERICA'S LIFELINES Board of Supervisors November 15, 1983 Page 2 ADDITIONS CONTINUED LOST FOREST~ SECTION D Cedarbend Lane: Beginning at the intersection with Lost Forest Deive, Route 1910 and running south- westerly 0.12 mile to the intersection with Bent Wood Lane. Bent Wood Lane: Beginning at the northern end of State maintained Bent Wood Lane, Route 1172 and running northerly 0.03 mile to the intersection with Bent Wood Court, then continuing northerly 0.06 mile to the intersectionwith Cedarbend Lane, then continuing northerly 0.06 mile to end in a cul-de-sac. Bent Wood Court - Beginning at the intersection with Bent Wood Lane and running easterly 0.04 mile to end in a cul-de-sac. LENGTH 0.12 Mi. 0.15 Mi. 0.04 Mi. Sincerely, Oscar K. Mab~ Deputy Commissioner CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA November 23, 1983 MEETING DATE: ITEM NUMBER; Work Session on Legislative Program 14. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION See AttaChed. PREPARED BY; ATTACHMENTS: YES El NO r"l SIGNATURE:_ ~,~~ COUNTY ADI~II NISTRATOR DRAFT November 11, 1983 1984 LEGISLATIVE PROGRA~VI FOR CHESTERFIELD COUNTY FINANCE Support VML/VACO position on a Restaurant and Hotel Tax so as to give permissive authority to Chesterfield to adopt such a tax. Rationale: The County supports the position taken by VML/ VACO and a joint subcommittee of the General Assembly to grant all localities authority to adopt restaurant and hotel taxes as currently provided cities. Ail the cities surrounding Chesterfield currently impose restaurant and hotel taxes; or 0 Extend the same taxing authority available to cities to urban counties immune from annexation. Rationale: Since urbanizing counties are subject to the same fiscal pressures as cities and provide virtually the same degree of services, urban immune counties should have the same flexibility tp impose tobacco, utility and meals and lodging taxes as available to cities. Sequentially unfreeze all State Literally Loan projects approved prior to January 1, 1983. Rationale: Last year the State froze $5,000,000 of Chesterfield School projects after having approved the five projects for Literary Fund Loans. The school system has had to borrow against its approved general obli- gation bond issue at a higher cost than the current rate for Literary Loans. Since Chesterfield is apparently the only jurisdiction for which projects were approved but frozen, it would be unfair to continue the freeze another year. e Oppose the adoption of criteria for eligibility for future Literary Loans that could adversely affect Chesterfield County. Rationale: The State appears likely to impose a "needs" test for all future applications for Literary Loans. In the past so long as each project qualified as an acceptable project, the loans were processed on a "first- come first-serve" basis so that those localities who were ready to use the funds would receive the money as needed. Amend §58-266.1 to include the ability of localities to tax the gross receipts of businesses operating apartment complexes. Rationale: Currently businesses operating apartment complexes are exempt from paying business license taxes although other businesses managing and owning other forms of housing must pay a license tax. Amend §58-1164 to provide an efficient means of transferring taxes that were erroneously paid to one locality, to the appropriate locality. Rationale: The current process needlessly requires that one county refund the taxpayer and the other locality bill the taxpayer for up to three years of past tax years. The law should allow a direct transfer of the appro- priate amount from one locality to another. Extend the discretion provided in §15.1-24 for the Board to make charit- able contributions. Rationale: Section 15.1-24 currently limits the Board to making charitable contributions to named categories of institutions such as rescue squads and volunteer fire departments. Recently, the Board has had difficulty in making contributions to such worthwhile community activities as the Richmond Symphony and the Gold Bowl. The Board should be permitted to make charitable contributions to any nonprofit organization performing a worth- while community service. Cities currently have broader authority to make charitable contributions than counties. Amend §4-22 to provide for the distribution of ABC profits by Tayloe- Murphy population figures rather than 1980 census figures. Rationale: Many cities receive an excessive distribution of ABC profits because old census figures are not accurate and overly reward cities whose current population is not accurately reflected in the prior census figures. For example, Norfolk receives $1,000,000 per year more than they would receive using Tayloe-Murphy figures. Provide for the discretion for localities to adopt an exemption for volunteer firemen, rescue squad and police personnel from local auto permit fees. Rationale: Current law only permits an exemption from local auto permit fees for disabled veterans. -2- 10. Amend the applicable section of Title 15.1 to indicate that when advertising an increase in the tax rate based on the state mandated advertisement, the County may add additional language to the advertisement clarifying the notice. Rationale: Several years ago the State mandated the use of a confusing newspaper notice of all tax "increases." In addition to printing the required form, the County would prefer to explain the notice by adding explanatory language more useful to the citizen. 11. Provide revisions to the Purchasing Act to permit localities to adopt alter- native purchasing procedures that preserve competitive bidding principals. Rationale: Last year's amendment to the State Purchasing Act prohibited use by the County of our alternative flexible approach to purchasing professional services. Our approach allowing several qualified professional firms to compete based on price resulted in the most competitive prices possible while preserving quality. Our ability to use such a process was eliminated because of pressure from engineer and architect lobbying groups. 12. Monitor the Committee studying the rolling stock tax to insure that any change in the method of assessing roiling stock by the SCC does not adversely affect the County. Support the distribution of rolling stock tax to localities based upon the number of miles of railroad lines within each locality. Rationale: 13. Support an amendment to Section 15.1-162.1 to eliminate the need for fully-advertised public hearings for all budget amendments and supple- mental appropriations. Rationale: Current State law confuses the processes of adopting a budget as a planning document and the supplemental appropriation process. The requirement for continuing fully-advertised public hearings should only be imposed if budget changes exceed 1% of the annual budget. 14. Monitor the JLARC study of State funding to localities to insure that any financing methods adopted by the General Assembly to reduce the funding "disparity" between cities and counties of $122 per capita does not adversely affect current funding formulas. Rationale: -3- 15. Require local School Systems to pay for Special Education care when a child in foster care is placed in a house outside the County. Rationale: Prior to last year, when the Social Services Department placed a Chesterfield child in a foster home outside the County, the School System paid any special education costs for that child. If the child had been placed in a local foster home the School System continues to pay special education costs. However, after a change in law last year, the Social Services Department must pay all special education costs for a child placed in another County even though State school funds exist to pay those costs. 16. HIGHWAYS Amend § 33.1-75.1 to increase ability of localities to contribute up to 25% of general revenue sharing money not to exceed $500,000 to be matched by Highway Department funds provided that the total fund available from the Highway Department shall not exceed $5,000,000. Rationale: Under current law the County contributes the maximum amount of local revenue sharing funds (15%, $220,000) to be matched by State Highway Department funds. Because of the rapid growth of the County, current funding formulas do not adequately fund County road needs. This proposal is the most efficient mechanism to increase resources for roads and with a cap on the maximum contribution, there would not be an exces- sive drain on the Highway Fund. The cap on the total amount available from the Highway Fund should eliminate the concerns of the Highway Department over a run on limited highway funds. 17. Oppose any increase in maintenance and construction funds for streets and roads in cities. Rationale: In both 1977 and in 1979 funding for maintenance and construc- tion of streets and roads in cities and towns was increased substantially, in part as a trade-off for obtaining annexation immunity. In spite of those increases, the cities through VML are again attempting to increase their funding by including a larger number of roads within the allocation formula and defining the urban system as an extension of the primary system. 18. Support a revision in the secondary, primary and urban funding systems to reflect the additional needs of high growth localities. Rationale: The current funding formulas for the secondary, primary and urban systems do not adequately provide for the financial needs of rapidly growing jurisdictions. High growth in urban areas of the state places an excessive burden on the highway system which is not fairly accounted for in the static funding formulas now in use by the VDH&T. In addition, new sources of revenue must be developed by the General Assembly to --4-- 19. provide funds to finance state road needs in the next decade. Both changes are in support of a request made by Virginia Beach and barely defeated in the 1982 session. If the current recommendations of the JLARC study of highway construction allocations (which differs substan- tially from last year's Virginia Beach bill) were to be implemented by legislation, Chesterfield would lose approximately 16% to 37% of our expected highway allocation. Additionally, we must resist adoption of any JLARC's recommendations that would reduce current levels of funding. Approval of 9(C) State revenue bonds for the construction of Powhite Parkway. Rationale: Both the State and the County recognize that the construction of Powhite Parkway is necessary to maintain the competitive position of Chesterfield in the Richmond region. The 9(c) funding approach is the most economical method of financing that project. 20. HUMAN SERVICES Change the definition of "state institution" to include non-profit nursing homes operated by localities open to all state residents for the purpose of Medicaid/Medicare reimbursement from the Federal government. Rationale: Under new State Health Department regulations, the County's Nursing Home is classified in the same category as private profit-making nursing homes resulting in a substantial reduction in Federal and state reimbursement. The County cannot continue to provide the current service levels unless the state recognizes that locality operated nursing homes are for the benefit of many state residents and are managed in the same fashion as state institutions. 21. Compel the State Health Department to reimburse the County's Nursing Home for the actual expenses of each patient rather than the artificially Iow rate permitted by Medicaid/Medicare regulations. Rationale: The State should recognize that locally operated nursing homes provide a community benefit for many state residents in the same manner as state institutions. Since such nursing homes are operated on a non- profit basis, the state should not permit a drastic reduction in quality or scope of services because of the charitable function performed by the locality that otherwise might be demanded from state institutions. -5- 22. LAND USE Amend the Land Use Statutes to clarify the Act to provide that the · imposition of roll-back taxes and penalties for non-qualifying uses will only affect that portion of the parcel which is non-qualifying and to provide that disqualification for a nonqualifying use will not result in a 100% penalty unless the taxpayer intended to defraud the County. Rationale: Current penalties required by State law and Attorney General's opinions for failing to maintain a qualified land use under the Land Use Program are unnecessarily harsh and inhibit the County's ability to properly enforce our ordinance. 23. Amend the Forestal and Agricultural District Act to permit Chesterfield to create twenty-five (25) acre forestal districts. Rationale: Because of the rapidly urbanizing character of much of Chesterfield, the County needs the same flexibility available to Fairfax County to reduce the smallest forestal district from 500 acres to 25 acres. 24. Require a reapplication for land use eligibility upon a change in ownership. Rationale: The Attorney General has ruled that a change in ownership of property without a change in use or change in acreage does not trigger an obligation to submit a reapplication under the Land Use Program. However, the result is that the new owner will not have a signed application on file and may not even be aware of the Land Use Program. Additionally, the new owner may not want to continue his land under the program because of plans to develop the property and his unwillingness to incur roll-back and penalty obligations. 25. LEGAL Amend § 15.1-262 to eliminate the need for a public hearing when property is being sold by the County for development purposes from land which was originally purchased for industrial development. Rationale: Typically industries and businesses can only borrow money for industrial development if they are assured of a commitment by the seller of land that they will ultimately be able to purchase a particular site. Requiring a public hearing for sale of property intended for industrial development needlessly slows the financing process and places the County at a competitive disadvantage to private industrial parks and commercial parks. -6- 26. Provide legislative ability for the County to auction confiscated weapons other than hand guns, rather than destroying the weapons as is currently required. The money received through the auctions would be returned to the State Literary Fund. Rationale: The Circuit Court has requested that the Sheriff be permitted to auction confiscated rifles and shotguns rather than having to destroy such weapons. The Court feels that these weapons are unlikely to be used illegally by future owners and would be a source of revenue to the State. 27. Change the appropriate section of the Condemnation Act to provide that in those instances where a defendant does not appear at the preliminary hearing, the Judge may, at the request of the condemnor, perform the valuation function of the Commissioners. Rationale: Currently the Judge may only set the value of a parcel if both parties agree. Frequently, for small easement acquisitions, the defendant will never appear and we must formally empanel a jury and conduct a time-consuming and expensive trial even in the absence of a defendant. 28. Support all legislation providing greater protection for the County and its employees against anti-trust liability. Rationale: Recent Federal Court decisions have dramatically increased liability for the County and its employees when regulatory decisions may have an anti-competitive or monopolistic affect. The Board needs the flexibility to make unhampered zoning and regulatory decisions without the threat of anti-trust exposure. 29. Amend the Code of Virginia to provide that the Director of Mental Health/Mental Retardation Services is appointed by the governing body of the County. Rationale: Currently the Chapter X Board appoints the Director of Mental Health/Mental Retardation Services. Under Attorney General's opinions all Chapter X employees are County employees and the County funds the majority of the costs of the operation so the County governing body should be responsible for appointing the Director. -7- 30. PLANNING Oppose adoption of a hazardous waste disposal facility siting law unless the local government involved has a mechanism to control the location and manner of operation of the facility. Rationale: The current legislative study committee has recommended a procedure by which a State commission will have absolute authority to impose a hazardous waste disposal site on any locality without any ability of the local government involved to affect that decision. 31. Provide for a statute of limitations for contesting zoning decisions. Rationale: Current law permits anyone who wants to contest a zoning decision to sue the County years after the decision has been made. Such an open-ended ability promotes confusion and uncertainty and tends to chill any developers' ability to market his project. BZA decisions must now be contested within thirty (30) days of the decision. A ninety (90) day time limitation would seem reasonable. 32. Authorize localities to impose on developers the cost of contiguous road improvements necessitated by the development itself. Rationale: Currently, high intensity commercial developments are not obli- gated to improve contiguous roads or intersections when the development itself necessitates the need for the improvements. Those improvements required by the development must now be paid for from the County's secondary road fund when the County had no real control over whether the project would be built, although the affect of having to improve adjacent roads and intersections is to reduce the County's secondary road fund. 33. Amend §22.1-229 to indicate that the viewing method of establishing or altering roads is an alternative method and not the exclusive method for establishing or altering roads in counties. Rationale: Very old State statutes and Attorney General's opinions imply that the only way the County can relocate, change or alter roads is by the appointment of citizen viewers, the preparation of a report, and the holding of a public hearing. Chesterfield has never followed such a cumbersome process and so long as the decisions are made at public hearings there is no need to use such a time consuming and expensive process. The VDH&T does not require the use of such a procedure and does not feel that the "viewing" process performs any useful function. -8- 34. UTILITIES Oppose any changes in the common law riparian rights doctrine which limits interbasin transfer of water resources without the approval of all localities involved in the transfer. Rationale: Each locality needs the ability to properly plan its growth by being able to regulate the future use of its water resources. Several study commissions have recommended that the State Water Control Board be granted absolute authority to regulate the transfer of water resources without any effective way for affected localities to protect its water resources. 35. Oppose any limitation on the County's ability to use in-house construction or drainage crews to perform public works jobs. Rationale: A study committee of the General Assembly is considering restricting localities' ability to use in-house forces to perform public works jobs such as sidewalk construction, curb and gutter repairs and drainage improvements. The bill is plainly an economic protection bill for the construction industry and has no legitimate value to the public. Such a bill would increase costs to the citizens dramatically and delay projects because of bidding requirements. 36. Amend §15.1-239 and §15.1-466(i) to permit the creation of special assess- ment districts for water lines. Rationale: Current law extends authority to cities and towns to create special assessment districts for the extension of water lines. Although counties have authority to create special assessment districts for numerous other capital improvements, e.g., sewer lines, sidewalks, etc., similar authority has never been extended to Counties for water line extensions. 37. Creation of a State Sewage Treatment Plant Authority to provide low interest loans to localities to upgrade their sewage treatment plants. Rationale: The water quality of the State's rivers is both a State and local concern that would be threatened in the future because of localities' inability to upgrade and improve local sewage treatment plants because of the absence of Federal grants. The State should create an authority which would lend money to localities at Iow interest rates without the need for a referendum in counties. -9- 38. Support the Governor's multi-state study of ways to combat pollution of the Chesapeake Bay so long as the State funds solutions to any of the pollution problems identified by the study. Rationale: Since the James is a major contributor to the quality of the Chesapeake Bay and any remedies for reducing discharges will likely affect treatment obligations for our sewage treatment plants as well as those of private industry. In addition, the study may seek to control local land use decisions in an attempt to minimize non-profit source pollution of the Chesa ~eake Bay. -10- DRAFT November 23, 1983 1984 LEGISLATIVE PROGRAM FOR CHESTERFIELD COUNTY FINANCE Support VML/VACO position on a Restaurant and Hotel Tax so as to give permissive authority to Chesterfield to adopt such a tax. Rationale: The County supports the position taken by VML/ VACO and a joint subcommittee of the General Assembly to grant all localities authority to adopt restaurant and hotel taxes as currently provided cities. All the cities surrounding Chesterfield currently impose' restaurant and hotel taxes; or Extend the same taxing authority available to cities to urban counties immune from annexation. Rationale: Since urbanizing counties are subject to the same fiscal pressures as cities and provide virtually the same degree of services, urban immune counties should have the same flexibility tp impose tobacco, utility and meals and lodging taxes as available to cities. Amend §58-266.1 to include the ability of localities to tax the gross receipts of businesses operating apartment complexes. Rationale: Currently businesses operating apartment complexes are exempt from paying business license taxes although other businesses managing and owning other forms of housing must pay a license tax. Amend §58-1164 to provide an efficient means of transferring taxes that were erroneously paid to one locality, to the appropriate locality. Rationale: The current process needlessly requires that one county refund the taxpayer and the other locality bill the taxpayer for up to three years of past tax years. The law should allow a direct transfer of the appro- priate amount from one locality to another. e Extend the discretion provided in §15.1-24 for the Board to make charit- able contributions. Rationale: Section 15.1-24 currently limits the Board to making charitable contributions to named categories of institutions such as rescue squads and volunteer fire departments. Recently, the Board has had difficulty in making contributions to such worthwhile community activities as the Richmond Symphony and the Gold Bowl. The Board should be permitted to make charitable contributions to any nonprofit organization performing a worthwhile community service. Cities currently have broader authority to make charitable contributions than counties. e Amend §4-22 to provide for the distribution of ABC profits by Tayloe- Murphy population figures rather than 1980 census figures. Rationale: Many cities receive an excessive distribution of ABC profits because old census figures are not accurate and overly reward cities whose current population is not accurately reflected in the prior census figures. For example, Norfolk receives $1,000,000 per year more than they would receive using Tayloe-Murphy figures. Provide for the discretion for localities to adopt an exemption for volunteer firemen, rescue squad and police personnel from local auto permit fees. Rationale: Current law only permits an exemption from local auto permit fees for disabled veterans. Amend the applicable section of Title 15.1 to indicate that when advertising an increase in the tax rate based on the state mandated advertisement, the County may add additional language to the advertisement clarifying the notice. Rationale: Several years ago the State mandated the use of a confusing newspaper notice of all tax "increases." In addition to printing the required form, the County would prefer to explain the' notice by adding explanatory language more useful to the citizen. Provide revisions to the Purchasing Act to permit localities to adopt alter- native purchasing procedures that preserve competitive bidding principals. Rationale: Last year's amendment to the State Purchasing Act prohibited use by the County of our alternative flexible approach to purchasing professional services. Our approach allowing several qualified professional firms to compete based on price resulted in the most competitive prices possible while preserving quality. Our ability to use such a process was eliminated because of pressure from engineer and architect lobbying groups. -2- e Monitor the Committee studying the rolling stock tax to insure that any change in the method of assessing rolling stock by the SCC does not adversely affect the County. Support the distribution of rolling stock tax to localities based upon the number of miles of railroad lines within each locality; oppose restrictions on local assessment of locally based ultra-state trucking firms. Rationale: The personal property value of railroad cars and interstate trucks is currently assessed by the SCC and all revenues are retained by the State Treasury. The Committee is considering distributing that income to localities as is done by all other southeastern states. The Committee is also considering restrictions on local assessments of intrastate trucks because of perceived inequities in methods of assessment. 10. Support an amendment to Section 15.1-162.1 to eliminate the need for fully-advertised public hearings for all budget amendments and supple- mental appropriations. Rationale: Current State law confuses the processes of adopting a budget as a planning document and the supplemental appropriation process. The requirement for continuing fully-advertised public hearings should only be imposed if budget changes exceed 1% of the annual budget. 11. Monitor the JLARC study of State funding to localities to insure that any financing methods adopted by the General Assembly to reduce the funding "disparity" between cities and counties of $122 per capita does not adversely affect current funding formulas. Rationale: 12. HIGHWAYS Amend § 33.1-75.1 to increase ability of localities to contribute up to 25% of general revenue sharing money not to exceed $500,000 to be matched by Highway Department funds provided that the total fund available from the Highway Department shall not exceed $5,000,000. Rationale: Under current law the County contributes the maximum amount of local revenue sharing funds (15%, $220,000) to be matched by State Highway Department funds. Because of the rapid growth of the County, current funding formulas do not adequately fund County road needs. This proposal is the most efficient mechanism to increase resources for roads and with a cap on the maximum contribution, there would not be an exces- -3- sive drain on the Highway Fund. The cap on the total amount available from the Highway Fund should eliminate the concerns of the Highway Department over a run on limited highway funds. 13. Oppose any increase in maintenance and construction funds for streets and roads in cities. Rationale: In both 1977 and in 1979 funding for maintenance and construc- tion of streets and roads in cities and towns was increased substantially, in part as a trade-off for obtaining annexation immunity. In spite of those increases, the cities through VML are again attempting to increase their funding by including a larger number of roads within the allocation formula and defining the urban system as an extension of the primary system. 14. 15. Support a revision in the secondary, primary and urban funding systems to reflect the additional needs of high growth localities. Rationale: The current funding formulas for the secondary, primary and urban systems do not adequately provide for the financial needs of rapidly growing jurisdictions. High growth in urban areas of the state places an excessive burden on the highway system which is not fairly accounted for in the static funding formulas now in use by the VDH&T. In addition, new sources of revenue must be developed by the General Assembly to provide funds to finance state road needs in the next decade. Both changes are in support of a request made by Virginia Beach and barely defeated in the 1982 session. If the current recommendations of the JLARC study of highway construction allocations (which differs substan- tially from last year's Virginia Beach bill) were to be implemented by legislation, Chesterfield would lose approximately 16% to 37% of our expected highway allocation. Additionally, we must resist adoption of any JLARC's recommendations that would reduce current leve~s of funding. Approval of 9(C) State revenue bonds for the construction of Powhite Parkway. Rationale: Both the State and the County recognize that the construction of Powhite Parkway is necessary to maintain the competitive position of Chesterfield in the Richmond region. The 9(c) funding approach is the most economical method of financing that project. -4- 16. HUMAN SERVICES AND EDUCATION Change the definition of "state institution" to include non-profit nursing homes operated by localities open to all state residents for the purpose of Medicaid/Medicare reimbursement from the Federal government. Rationale: Under new State Health Department regulations, the County's Nursing Home is classified in the same category as private profit-making nursing homes resulting in a substantial reduction 'in Federal and state reimbursement. The County cannot continue to provide the current service levels unless the state recognizes that locality operated nursing homes are for the benefit of many state residents and are managed in the same fashion as state institutions. 17. Compel the State Health Department to reimburse the County's Nursing Home for the actual expenses of each patient rather than the artificially Iow rate permitted by Medicaid/Medicare regulations. Rationale: The State should recognize that locally operated nursing homes provide a community benefit for many state residents in the same manner as state institutions. Since such nursing homes are operated on a non- profit basis, the state should not permit a drastic reduction in quality or scope of services because of the charitable function performed by the locality that otherwise might be demanded from state institutions. 18. Sequentially unfreeze all State Literally Loan projects approved prior to January 1, 1983. Rationale: Last year the State froze $5,000,000 of Chesterfield School projects after having approved the five projects for Lite. rary Fund Loans. The school system has had to borrow against its approved general obli- gation bond issue at a higher cost than the current rate for Literary Loans. Since Chesterfield is apparently the only jurisdiction for which projects were approved but frozen, it would be unfair to continue the freeze another year. 19. Oppose the adoption of criteria for eligibility for future Literary .Loans that could adversely affect Chesterfield County. Rationale: The State appears likely to impose a "needs" test for all future applications for Literary Loans. In the past so long as each project qualified as an acceptable project, the loans were processed on a "first- come first-serve" basis so that those localities who were ready to use the funds would receive the money as needed. -5- 20. Require local School Systems to pay for Special Education care when-a child in foster care is placed in a house outside the Cpunty. (§22.1-101) Rationale: Prior to last year, when the Social Services Department placed a Chesterfield child in a foster home outside the County, the School System paid any special education costs for that child. If the child had been placed in a local foster home the School System continues to pay special education costs. However, after a change in law last year, the Social Services Department must pay all special education costs for a child placed in another County even though State school funds exist to pay those costs. 21. Amend the Code of Virginia to provide that the Director of Mental Health/Mental Retardation Services is appointed by the governing body of the County. Rationale: Currently the Chapter X Board appoints the Director of Mental Health/Mental Retardation Services. Under Attorney General's opinions all Chapter X employees are County employees and the County funds the majority of the costs of the operation so the County governing body should be responsible for appointing the Director. 22. 23. Support larger State appropriation for local Mental Retardation then the 3.3% recommended by Governor. Health/Mental Rationale: The Governor's recommended funding for local Mental Health/ Mental Retardation progams only permits a 5% increase for personnel costs and no increase for other operating expenses. The failure to fund increases in expenses from suppliers (telephone, energy, etc.) will necessitate a reduction in services available to Chesterfield residents. Oppose any changes in manner of involuntary commitments to State hospitals unless the State funds any additional costs. -(HB 119) Rationale: Last year Delegate Stanbaugh from Arlington proposed changing the involuntary commitment procedures in such a way as to require substantially more staff time by local Mental Health Services. If the State chooses to adopt Stanbaugh's expanded process for commitment, the State should fund all increased costs. 24. Oppose the reduction in administrative reimbursement by the State for local social services departments from 80% to 71%. Rationale: Since the State mandates the existence of most of the social service programs, the State should continue to fund 80% of the adminis- trative costs of those programs. -6- 25. Support Governor's recommendation of the State appropriation for the expansion of the Chesterfield Detention Home. Rationale: Colonial Heights and Chesterfield County have already funded their share of the cost of expanding the juvenile detention facility. Under State law, the State must fund 50% of the cost of the project and unless the recommended funding is retained in the approved budget, the project will be delayed another year. 26. LAND USE Amend the Land Use Statutes to clarify the Act to provide that the imposition of roll-back taxes and penalties for non-qualifying uses will only affect that portion of the parcel which is non-qualifying and to provide that disqualification for a nonqualifying use will not result in a 100% penalty unless the taxpayer intended to defraud the County. Rationale: Current penalties required by State law and Attorney General's opinions for failing to maintain a qualified land use under the Land Use Program are unnecessarily harsh and inhibit the County's ability to properly enforce our ordinance. 27. Amend the Forestal and Agricultural District Act to permit Chesterfield to create twenty-five (25) acre forestal districts. _Rationale: Because of the rapidly urbanizing character of much of Chesterfield, the County needs the same flexibility available to Fairfax County to reduce the smallest forestal district from 500 acres to 25 acres. 28. Require a reapplication for land use eligibility upon a change in ownership. Rationale: The Attorney General has ruled that a change in ownership of property without a change in use or change in acreage does not trigger an obligation to submit a reapplication under the Land Use Program. However, the result is that the new owner will not have a signed application on file and may not even be aware of the Land Use Program. Additionally, the new owner may not want to continue his land under the program because of plans to develop the property and his unwillingness to incur roll-back and penalty obligations. -7- 29. LEGAL Amend § 15.1-262 to eliminate the need for a public h'earing when property is being sold by the County for development purposes from land which was originally purchased for industrial development. Rationale: Typically industries and businesses can only borrow money for industrial development if they are assured of a commitment by the seller of land that they will ultimately be able to purchase a particular site. Requiring a public hearing for sale of property intended for industrial development needlessly slows the financing process and places the County at a competitive disadvantage to private industrial parks and commercial parks. 30. Provide legislative ability for the County to auction confiscated weapons other than hand guns, rather than destroying the weapons as is currently required. The money received through the auctions would be returned to the State Literary Fund. Rationale: The Circuit Court has requested that the Sheriff be permitted to auction confiscated rifles and shotguns rather than having to destroy such weapons. The Court feels that these weapons are unlikely to be used illegally by future owners and would be a source of revenue to the State. 31. Change the appropriate section of the Condemnation Act to provide that in those instances where a defendant does not appear at the preliminary hearing, the Judge may, at the request of the condemnor, perform the valuation function of the Commissioners. Rationale: Currently the Judge may only set the value if a parcel if both parties agree. Frequently, for small easement acquisitions, the defendant will never appear and we must formally empanel a Jury and conduct a time-consuming and expensive trial even in the absence of a defendant. 32. Support all legislation providing greater protection for the County and its employees against anti-trust liability. Rationale: Recent Federal Court decisions have dramatically increased liability for the County and its employees when regulatory decisions may have an anti-competitive or monopolistic affect. The Board needs the flexibility to make unhampered zoning and regulatory decisions without the threat of anti-trust exposure. -8- 33. PLANNING Oppose adoption of a hazardous waste disposal facility' siting law unless the local government involved has a mechanism to control the location and manner of operation of the facility. Rationale: The current legislative study committee has recommended a procedure by which a State commission will have absolute authority to impose a hazardous waste disposal site on any locality without any ability of the local government involved to affect that decision. 34. Provide for a statute of limitations for contesting zoning decisions. Rationale: Current law permits anyone who wants to contest a zoning decision to sue the County years after the decision has been made. Such an open-ended ability promotes confusion and uncertainty and tends to chill any developers' ability to market his project. BZA decisions must now be contested within thirty (30) days of the decision. A ninety (90) day time limitation would seem reasonable. 35. Authorize localities to impose on developers the cost of contiguous road improvements necessitated by the development itself. Rationale: Currently, high intensity commercial developments are not obli- gated to improve contiguous roads or intersections when the development itself necessitates the need for the improvements. Those improvements required by the development must now be paid for from the County's secondary road fund when the County had no real control over whether the project would be built, although the affect of having to improve adjacent roads and intersections is to reduce the County's secondary road fund. 36. Amend §22.1-229 to indicate that the viewing method of establishing or altering roads is an alternative method and not the exclusive method for establishing or altering roads in counties. Rationale: Very old State statutes and Attorney General's opinions imply that the only way the County can relocate, change or alter roads is by the appointment of citizen viewers, the preparation of a report, and the holding of a public hearing. Chesterfield has never followed such a cumbersome process and so long as the decisions are made at public hearings there is no need to use such a time consuming and expensive process. The VDH&T does not require the use of such a procedure and does not feel that the "viewing" process performs any useful function. -9- 37. UTILITIES Oppose any changes in the common law riparian rights doctrine which limits interbasin transfer of water resources without the approval of all localities involved in the transfer. Rationale: Each locality needs the ability to properly plan its growth by being able to regulate the future use of its water resources. Several study commissions have recommended that the State Water Control Board be granted absolute authority to regulate the transfer of water resources without any effective way for affected localities to protect its water resources. 38. Oppose any limitation on the County's ability to use in-house construction or drainage crews to perform public works jobs. Rationale: A study committee of the General Assembly is considering restricting localities' ability to use in-house forces to perform public works jobs such as sidewalk construction, curb and gutter repairs and drainage improvements. The bill is plainly an economic protection bill for the construction industry and has no legitimate value to the public. Such a bill would increase costs to the citizens dramatically and delay projects because of bidding requirements. 39. Amend §15.1-239 and §15.1-466(i) to permit the creation of special assess- ment districts for water lines. Rationale: Current law extends authority to cities and towns to create special assessment districts for the extension of water lines. Although counties have authority to create special assessment districts for numerous other capital improvements, e.g., sewer lines, sidewalks, etc., similar authority has never been extended to Counties for water line extensions. 40. Creation of a State Sewage Treatment Plant Authority to provide low interest loans to localities to upgrade their sewage treatment plants. Rationale: The water quality of the State's rivers is both a State and local concern that would be threatened in the future because of localities' inability to upgrade and improve local sewage treatment plants because of the absence of Federal grants. The State should create an authority which would lend money to localities at Iow interest rates without the need for a referendum in counties. -10- 41. Support the Governor's multi-state study of ways to combat pollution Of the Chesapeake Bay so long as the State funds solutions to any of the pollution problems identified by the study. Rationale: Since the James is a major contributor to the quality of the Chesapeake Bay and any remedies for reducing discharges will likely affect treatment obligations for our sewage treatment plants as well as those of private industry. In addition, the study may seek to control local land use decisions in an attempt to minimize non-profit source pollution of the Chesapeake Bay. -11- CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA 'MEETING DATE: November 23, 1983 ITEM NUMBER: 15. SUBJECT: Executive Session for C°nsultation with Legal Counsel on Legal Matters Relating to the Uniform Statewide Building Code as Permitted by Section 2.1-344 (a) (6) of the Code of Virginia, 1950, as Amended COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION PREPARED BY; ATTACHMENTS: YES 13 NO r~ 0~. COUNTY ADMlrNiSTRATOR CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: November 23, 1983 $1,1B,JECT: Lunch ITEM NUMBER: Lunch COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Lunch with Hauni Students at Vo-Tech Center. PREPARED BY;,.. ATTACHMENTS: YES :~: NO 1~ ~COUNTY ADMINISTRATOR CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE' November 23, 1983 SUBJECT: Adjournment ITEM NUMBER; COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board should recess to December 7, 1983 at 3'00 p.m. at which time a work session will be held. PREPARED BY;i. ATTACHMENTS: YES [] NO -F'l SIGNATURE ~ A~ATOR