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2012-06-27 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~o Meeting Date: June 27, 2012 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Attachments: ^ Yes Title: Assistant County Administrator ^ No # 00~1~~2 County Administrator's Top 40's List I. Critical Proiects/Activities 1. Airport Entrance Improvements 2. ARWA Reservoir Project 3. Community Risk Analysis/Emergency Service Coverage 4. Countywide Comprehensive Plan/Public Facilities Plan 5. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 6. GRTC Service (matching funds in FY13 State Budget) -Funding for FY14 7. Irrigation Policies/Demand Management for Water Use 8. Jefferson Davis Streetscape Project - (next phase) 9. Recycling Committee Recommendations 10. Private Sewer Treatment Facility 11. Sports Quest 12. Total Maximum Daily Load (TMDL) Presentation to Board 13. Utilities Policies and Managed Growth II. Ongoing Proiects/Activities 1. 2011 Legislative Program -adopted 11/30/2011 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases -Phase II started 3/2012 8. Citizen Budget Advisory Committee 9. Efficiency Studies -Countywide 10. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department 11. FinanciaUBudget Issues 12. Five Story/Three Story Building Renovations 13. Fort Lee Expansion 14. High Speed RaiUEttrick Train Station 15. Joint Meetings of Board of Supervisors/School Board 16. Magnolia Green CDA 17. RMA Work Group 18. RRPDC -Large Jurisdiction Committee 19. RRPDC -Transportation Strategies Work Group (work on hold) 20. Sports Tourism Plan Implementation 21. UASI (Regional) Q'®~~~~? Updated 5/14/2012 County Administrator's Top 40's List III. Comaleted Proiects/Activities 1. Board's Appointments Process - 8/2008 2. Bow Hunting Restrictions - 2/24/2010 3. Business Climate Survey - 7/2008 4. Business Climate Survey - 4/2010 5. Business Fee Holiday (Extension) - 9/2010 6. CBLAB Discussions -12/2009 7. Census 2010/Redistricting - 6/2011 8. Chesterfield Avenue Enhancements Phase 1 - 5/2011 9. Citizen GIS - 5/2010 10. Citizen Satisfaction Survey -12/2008 11. Citizen Satisfaction Survey - 12/2010 12. COPS Grants 13. DCR Erosion & Sediment Control Program - 3/11/11 14. Eastern Midlothian Re-development - Stonebridge (Phase 1) -Groundbreaking 10/25/11 - Streetscaping (Phase 1) -12/2011 15. Efficiency Studies -Fire Department and Fleet Management - 6/2008 16. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 17. Electronic Message Centers - 9/2011 18. Electronic Signs -1/2010 19. Board's Emergency Notification Process 20. Employee Health Benefits -Contract Rebid - 8/2011 21. FinanciaUBudget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 22. 457 Deferred Comp Plan (Approved) 23. Hydrilla Issue 24. Hosting of Hopewell Website 25. Impact Fees for Roads - 9/2008 26. In Focus Implementation - Phase I - 8/2008 27. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 28. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 29. Jefferson Davis Streetscape Project - S/2010 30. Leadership Exchange Visits with City of Richmond 31. 2011 Legislative Program - 3/2011 32. Low Impact Development Standards 33. Mass Grading Ordinance (canceled) 34. Meadowdale Library -11/2008 35. Meadowville Interchange -Ribbon Cutting 12/15/2011 36. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 37. Minor League Baseball (new team) - 2/2010 38. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 0~~~'~~ 2 Updated 5/14/2012 County Administrator's Top 40's List 39. Planning Fee Structure (General Increases) - 6/2009 40. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 41. Planning Fees (Holiday for Commercial Projects) - 8/2009 42. Police Chase Policy (Regional) - S/2010 43. Postal Zip Codes -Changes approved 4/2011, LISPS date of implementation 6/2011 44. Potential Legislation -Impact Fees/Cash Proffers -1/2009 45. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 46. Property Maintenance -Rental Inspection Program 47. Public Safety Pay Plans Implemented (Phase I) - 9/2008 48. Redistricting 2011 Calendar/Process Report 49. Regional Workforce Investment Initiative 50. Results of Operations -11/19/2010 and 11/2011 51. Sign Ordinance 52. Southwest Corridor Water Line - Phase I - 7/2008 53. Sports Tourism Plan -1/2010 54. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 55. Streetlight Policy -12/1/10 56. Ukrops Kicker Complex -soccer fields -Opened 8/2009 57. Upper Swift Creek Plan (Adopted) - 6/2008 58. Upper Swift Creek Water Quality Ordinances 59. VDOT Subdivision Street Acceptance Requirements - 7/2009 60. VRS Benefits for New Employees - 7/2010 61. Walk Through Building Permit Process -10/2009 62. Water Issues/Restrictions 63. Website Redesign - 6/2009 64. Wind Energy Systems - 3/10/2010 65. Wireless Internet Access in County Facilities - 9/2008 66. Watkins Centre 67. Woolridge Road Reservoir Crossing Project - 5/2010 68. Ukrops Kicker Comples/GRAP Swimming Pool -Stratton Property -Pool opening March, 2012 ~~~~~~ 3 Updated 5/14/2012 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ixe Meeting Date: June 27, 2012 Item Number: 2.6. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Regues't~d: Summary of Information: Mr. Ryan Kelly, Virginia Department of Transportation, will provide a presentation relative to the I-95 Corridor Improvement Program. Preparers Janice Blaklev Title: Clerk to the Board of Supervisors Attachments: ^ yes ^ No ~~~ Virginia Department of Transportation Interstate 95 Corridor Improvement Program June 27, 2012 Michael Estes, P.E. Office of the Commissioner Virginia's Interstate 95 • Opened to Traffic In the 1950's • 178 Mlles from NC to DC • Crosses 17 Jurisdictions • 427 Structures • 40% of the Interstate Traffic In Virginia • Some of the Worst Congestion In the US • 67 Fatal Crashes from 2008 to 2010 ,,,~~H:,~,~ 95 ~~~3~~ I-95 is a Critical Link for Virginia's Economy • Serves 45% of Population • Links 1.7 Million Jobs • Connects Virginians to the World's Largest Regional Economy ,~ • Links 8 Million Square Feet of ~~ Warehouse/Distribution Facilities : ~` • Access to 3 International Airports • Serves Richmond and Norfolk Ports 3 I-95 Needs Q Mainline Bridges Over ~Z 0/Q Portion of I-95 at or 80 /0 40 Years Old above Capacity by 2035 p Mainline Pavement in Q Projected Increase in 72 /0 Need of Maintenance 40 /0 Travel Time by 2035 1 2 ~ 1 B Projected 25-Year Need ^ ~ ~ Projected 25-Year Funding at Current Levels (~ 9 ~ 6 B ~ Funding Gap . ` Q-Q-l~R`1~i"~ Balanced Use of Funding VDOT is committed to a balanced funding approach to advancing I-95 projects. TEFSTPiC 95 ^ Toll Revenue Tolling Proposal Background • FHWA's Interstate System Reconstruction and Rehabilitation Pilot Program (ISRRPP) permits a state to toll an interstate facility • Limited to three facilities in three different states • April 2010: VDOT submitted a proposal to toll I-95 • January 2011: VDOT submitted an expression of interest • September 2011: FHWA granted conditional provisional approval • The toll revenue will be used to make pavement, structural, operational, capacity, and safety improvements throughout the corridor i 'EnSinT[ 95 ~~~~~ Outreach & Coordination • Outreach 8~ Coordination (MPOs/PDCs/Local Governments) • Kick-off (February 8cn Winter meeting) • Individual meetings with MPO & PDC staff • Environmental coordination letters • MPO Policy Board meetings • Regional workshops • Business Stakeholders • Virginia Trucking Association (Briefing June 14eh) • Virginia Chamber of Commerce • Others • Continued Outreach -Public Meetings (Fall 2012) • Residents • Businesses *ERS E 95 ~VDOT Outreach & Coordination -.. -. Richmond Area April 12tH June 14tH Tri-Cities April 12tH June 14tH Fredericksburg Area April 16tH June 18tH National Capital Region April 18tH June 20tH -• - - ~. - .. Southern Workshop (Petersburg) June 4tH Northern Workshop (Fredericksburg) June 6tH Richmond Area MPO Transportation June12tn Advisory Committee • , ~~~~'~ What Toll Rates to Employ? • If Virginia attempted to fund the entire $9.6 B gap over 25 years by tolls alone, the toll rate required would be: • Utilizing two collection points, one north of Richmond and one south of Petersburg, the toll rate would be - $0.53 per mile* • Using a barrier system with 6 collection points, the toll rate would be $0.27 per mile* • Using a closed system where all trips were charged based on actual miles traveled, the toll rate would be - $0.14 per mile • VDOT analyzed rates from $0.02 to $0.15 per mile • VDOT is requesting approval to initiate tolling at a reduced rate of ~ $0.02 per mile Note that diversion would be extremely high with rates of $0.27 to $0.53 per ~ file under these scenarios. s Toll Scenarios Analysis Potential Locations: • A1: 1 Gantry System (tolling both directions) • A2: 2 Gantry System (one toll northbound; one toll southbound) • A3: 2 Gantry System (tolling both directions) • B: 6 Gantry System (tolling both directions at ~ 20 mile intervals) • C: Closed System (tolling at every interchange -ramps) • D: Hybrid System (mainline tolling + ramp tolling) • E: Closed System (tolling between every interchange) ,o How to toll? (location and # of gantries) Factors to consider (location): • Traffic Characteristics • Local vs long-distance • Truck • Diversion • Availability of routes for local trips • Ability to reduce diversion (i.e. capacity for ramp tolling) • Number and types of businesses in area (i.e. truck services, lodging, food services, etc.) Factors to consider (# of gantries): • Implementation (ease and timeliness of construction, etc.) • Cost effectiveness of up-front capital costs • Operations and maintenance implications ~"""' Option A-1: One Gantry System O Items Under Further Review o • Diversion • Toll Rate vs Revenue ~ Interstate 95 • Economic Review ~y ~ Mainline Toll Gantry Ramp Toll Gantries • co~mry 12 (tolling both directions) ~ Ch~strtfieM Current Condition `°""t'' • ADT 36,000 t~.R. • 15% trucks "•' " P"^°•~°ro• court,. • 48% of traffic continues _ /V ~, through mile marker 100 ~ ~ • Low commuter traffic • Low local trucks °'^~'"°tr ~` ~o~nry • High long-haul trucks Su:se: Carry ption A-1: One Gantry System (tolling both directions) A-1: One Gantry Svstem (tolling both directions • Location: Gantry Between MP 20 and MP 24 Ramp Gantries to Minimize Diversion • Method: Open Road Tolling & Cash Collection • Rate: $4.00 2-Axle Mainline 0$0.02/mile) $2.00 2-Axle Ramp 5-Axle Vehicle: 3X Base Rate • Duration: >30 Yrs • Operator: VDOT will own, operate, and maintair (option to contract) • Congestion Pricing: None, Fixed Rates • Rate Changes: Indexed to Inflation • `~ Ramp Gantry Free Movement ~ Mainline Toll Ga ~VDOT Benefits of Tolling Revei~~e Gross Revenue Projections: • Scenario A-1 ~ $35M - $40M/year (gross) • Other Scenarios -- $SSM - $160M/year (gross) Acceleration of an identified need (SYIP, CLRP, STP, and other priorities) -Potential uses of Scenario A-1 six year revenue: • Safety • I-95/1-64 Overlap Study -Short Term Improvements • Mobility/Economic Vitality • I-95/1-85/460 Interchange upgrades • System Maintenance 8~ Preservation • Pavement Reconstruction (- 35 Lane Miles) • Bridge Reconstruction (~ 4 Bridges) ,~ ~~~~~~ / Preliminary Schedule • Jan -April 2012 Data Collection/Analysis • Feb 2012 Vision Plan • Apri12012 • May 2012 • June 2012 • Summer 2012 • Fall 2012 • Winter 2012 MPO/Locality Briefings Preliminary Traffic 8~ Revenue Forecasts, tolling scenario analysis, etc. MPO/PDC/Locality Workshops Submit ISRRPP application to FHWA Public Hearings Execute Tolling Agreement ?5 ~~~~~~ ,~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 5.A. Subject: Recognizing Dr. Thomas Pakurar for His Outstanding Contributions to Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requests that the Board of Supervisors adopt the attached resolution recognizing Dr. Thomas Pakurar for his many years of commitment to maintaining water quality in the Upper Swift Creek watershed and the Swift Creek Reservoir. Summary of Information: Dr. Pakurar has used his extensive technical knowledge and expertise to advise Chesterfield County officials on best-practice techniques for managing future development in the Upper Swift Creek watershed. His dedication to maintaining water quality has been significantly beneficial to present-day and future residents of Chesterfield County, Virginia. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ yes ~ No # 0®~~~.~ RECOGNIZING DR. THOMAS PAKURAR FOR HIS OUTSTANDING CONTRIBUTIONS TO CHESTERFIELD COUNTY WHEREAS, Dr. Thomas Pakurar is a longtime resident of Chesterfield County, Virginia; and WHEREAS, Dr. Pakurar holds a baccalaureate degree in Chemical Engineering from Cornell University, Ithaca, New York; a Master of Chemical Engineering degree from the University of Delaware in Newark, Delaware; and a Ph.D., also from the University of Delaware; and WHEREAS, he worked for the DuPont corporation in Chesterfield County for 38 years, including a 5-year assignment in Luxembourg; and WHEREAS, Dr. Pakurar volunteered his expertise, and countless hours of his time, to his work for the Hands Across the Lake organization in Chesterfield County; and WHEREAS, in his capacity as a Hands Across the Lake volunteer, Dr. Pakurar shared his scientific and technical knowledge to protect the Swift Creek Reservoir, one of the county's important drinking-water sources; and WHEREAS, under Dr. Pakurar's became a respected and persuasive drinking-water source; and leadership, Hands Across the Lake voice for preserving this vital WHEREAS, he also served on the county's Watershed Management Committee from 1993 to 1997; and WHEREAS, this committee recommended a 0.22 lb/per acre/per year phosphorous runoff level from new residential development in the Upper Swift Creek watershed; and WHEREAS, this standard was designed to protect the reservoir and to keep it viable for years to come as a drinking-water source; and WHEREAS, in 2003, Dr. Pakurar became a state-certified storm-water runoff inspector; and WHEREAS, Dr. Pakurar took more than 3,000 photographs of erosion control installations and also took aerial photographs of Swift Creek Reservoir to track and understand the effects of runoff; and WHEREAS, Dr. Pakurar was a knowledgeable speaker at many Planning Commission and Board of Supervisors meetings, where he helped Chesterfield County officials understand the special requirements of the soils within the Upper Swift Creek watershed; and WHEREAS, his expert advice and insights have greatly assisted with the establishment of best-practice techniques to guide future development. 0~~~~ NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of June 2012, publicly recognizes the many outstanding contributions of Dr. Thomas Pakurar to Chesterfield County, Virginia, and expresses, on behalf of the residents of Chesterfield County, its appreciation for his wisdom, leadership and dedication over many years. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Dr. Pakurar and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ®®~~~~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~o Meeting Date: June 27, 2012 Item Number: 5.8. Subiect: Resolution Recognizing Deputy First Class Joseph B. Moneymaker, Sheriff's Office, Upon His Retirement County Administrator's Comments: County Administrator: Board Action ReQUeste Staff requests the Board adopt the attached resolution. Summary of Information: Mr. Joseph B. Moneymaker will retire on July 1, 2012, after 28 years of service to Chesterfield County. Preparers Dennis S. Proffitt Attachments: ^ yes ^ No 00~lCa~'7 Title: Sheriff RECOGNIZING DEPUTY FIRST CLASS JOSEPH B. MONEYMAKER UPON HIS RETIREMENT WHEREAS, in June 1984, Mr. Joseph B. Moneymaker joined the Chesterfield County Sheriff's Office as a deputy under the late Sheriff Emmett L. Wingo, and faithfully served Sheriffs John Mutispaugh, Walter Minton, Clarence G. Williams, Jr. and current Sheriff Dennis S. Proffitt; and WHEREAS, in November 1984, Deputy Moneymaker was promoted to Corporal working in the jail; and WHEREAS, in July 1991, Deputy Moneymaker was transferred to the Jail Classification Unit, where he worked for many years as coordinator of the Work Release and Home Incarceration Programs; and WHEREAS, in April 2005, Deputy Moneymaker was transferred to the Civil Process Unit, where he served until retirement; and WHEREAS, in 2008, Deputy Moneymaker met all requirements to earn the status of Deputy First Class; and WHEREAS, Deputy First Class Moneymaker holds the unique distinction of having been permanently or temporarily assigned to every sworn non- supervisory role in the Sheriff's Office at some point during his career; and WHEREAS, Deputy First Class Moneymaker has received numerous awards, letters of appreciation and commendations from within and outside of the county for his contributions; and WHEREAS, Deputy First Class Moneymaker has served with tremendous competency, a positive attitude, great enthusiasm and wonderful sense of humor. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of June 2012, publicly recognizes the outstanding contributions of Mr. Joseph B. Moneymaker, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Moneymaker, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ®~~~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1'N9 Meeting Date: June 27, 2012 Item Number: 5.C. Subiect: Resolution Recognizing Master Deputy James E. Harvey, Jr., Sheriff's Office, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Mr. James E. Harvey, Jr. will retire on July 1, 2012, after 25 years of service to Chesterfield County. Preparers Dennis S. Proffitt Title: Sheriff Attachments: ^ yes ~ No ~~~~~ RECOGNIZING MASTER DEPUTY JAMES E. HARVEY, JR. UPON HIS RETIREMENT WHEREAS, in May 1987, Mr. James E. Harvey, Jr. joined the Chesterfield County Sheriff's Office as a deputy under the late Sheriff Emmett L. Wingo, and faithfully served Sheriffs John Mutispaugh, Walter Minton, Clarence G. Williams, Jr. and current Sheriff, Dennis S. Proffitt; and WHEREAS, Deputy Harvey has utilized his knowledge, skills and abilities working in several different operational areas such as investigations, jail security, classification and the inmate workforce program; and WHEREAS, Deputy Harvey was one of the original members of the Sheriff's Office Special Operations Response Team; and WHEREAS, Deputy Harvey has produced significant cost savings for the county by utilizing his skills to complete facility maintenance and renovation projects for the Sheriff's Office and jail; and WHEREAS, in June 2007, Deputy Harvey met all requirements to obtain the status of Master Deputy; and WHEREAS, Master Deputy Harvey has been assigned to the Sheriff's Office Training Academy since 2007, where he has worked as a firearms and general instructor for all sworn employees and as a training officer for recruit academies; and WHEREAS, Master Deputy Harvey was selected Employee of the Quarter in April 1994 and was an Employee of the Quarter nominee April 1999; and WHEREAS, Master Deputy Harvey received a Unit Citation Award for his role in the implementation of several initiatives that improved the quality of training available to Sheriff's Office staff; and WHEREAS, Master Deputy Harvey received the Top Gun award in 2011 for his demonstration of firearms proficiency; and WHEREAS, Master Deputy Harvey has received letters of appreciation and commendations from several departments within the county and many organizations outside the county. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of June 2012, publicly recognizes the outstanding contributions of Mr. James E. Harvey, Jr., expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Harvey, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 1 ,~9 AGENDA Meeting Date: June 27, 2012 Item Number: 6.A. Subject: Work Session to Review 2012 General Assembly Legislation County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to decide which new laws enacted by the 2012 General Assembly should be advertised for public hearings to amend the County Code. Summary of Information: After each General Assembly session, staff identifies changes in State law which: (1) require ordinance changes or (2) permit ordinance changes. The attached "summary sheet" contains the staff recommendations on which new items should be scheduled for a public hearing. Preparers Jeffrey L. Mincks Attachments: ^ Yes Title: County Attorney 0425:87915.1 (87916.1 & 87917.1) ^ No ®®~~~: 2012 Virginia General Assembly Legislation Affecting the County June 27, 2012 Staff Recommendations Summary Sheet I. CHANGES REQUIRING BOARD ACTION Item No. Bill Bill Description Staff Recommendation No. 1. HB 1020 Amend County Code to provide Set public hearing for that "precious metals dealers" must July 25, 2012. hold the metals (or gems) they purchase for 15 days from the date that the purchase is reported to the Police Department. 1. _~~ Board Decision Agree Disaeree 2. HB754 Amend County Code to eliminate Set public hearing for 2. ~~ the requirements for concealed August 22, 2012. weapons permit applicants to submit their fingerprints with their applications. 3. HB103/ Amend County Code to recognize Set public hearing for SB519 astatutorily-mandated exemption August 22, 2012. from consumer utility tax on the sale of natural gas to a public utility which is used to generate electricity. 3. ~~ II. OPTIONAL CHANGES PERMITTING BOARD ACTION 4. SB148/ Adopt an ordinance making a HB848 person convicted of manufacturing methamphetamines liable for the cost of cleaning up the methamphetamine lab associated with the conviction. Set public hearing for 4. August 22, 2012. 5. HB1277 Amend the County Code to Set public hearing for 5. provide fora $2500 civil penalty September 19, 2012. for a person falsely representing that he holds a contractor's license when he does not. 6. HB842/ Amend the Count~Code to require SB308 the payment of delinquent County taxes and fees before a person can obtain land use approval or a County license. Refer to Planning, 6. Building Inspection, Environmental Engineering and the Treasurer to study and report. 0®~~i,,c 0425:87916.1 2012 VIRGINIA GENERAL ASSEMBLY LEGISLATION AFFECTING THE COUNTY June 27, 2012 I. CHANGES REQUIRING BOARD ACTION 1. Amend the County Code to provide that "precious metals dealers" must hold the metals (or gems) they purchase for 15 days from the date that the purchase is reported to the Police Department before they can be sold. [HB 1020] Staff Recommendation: Under the existing state law, "precious metals dealers" who purchase and sell precious metals and gems are required to notify the Police Department whenever they make a purchase so that the police can determine whether the purchased metals and/or gems are stolen goods. Current state law provides that metals and gems which a dealer purchases must be held-and not resold - by the dealer for 10 days after notifying the police of the purchase. The 2012 legislation expands the mandatory waiting period from 10 to 15 days. The County's precious metals dealer ordinance will have to be amended to reflect this mandatory change. In a separate agenda item, the Police Department is requesting that this change be made along with other proposed amendments to the precious metal dealers ordinance. Staff recommends setting a public hearing for July 25 to amend the ordinance. 2. Amend the County Code to eliminate the requirement for concealed weapons permit applicants to submit their fingerprints with their applications. [HB 754] Staff Recommendation: State law previously allowed localities to require concealed weapons permit applicants to submit their fingerprints with their applications. The County included this requirement in its concealed weapons permit ordinance. The General Assembly repealed this authority in the 2012 session and the County is now legally obligated to remove the fingerprint requirement from our ordinance. Staff recommends that the Board set a public hearing for its August 22, 2012 meeting to amend the ordinance. 3. Amend the County Code to recognize astatutorily-mandated exemption from consumer utility tax on the sale of natural gas to a public utility which is used to generate electricity. [SB 519/HB 103] Staff Recommendation: Pursuant to state law, the County collects a consumer utility tax on natural gas sales made to consumers. Until this year, the law allowed the County to collect consumer utility taxes on natural gas sold to and used by a public utility to generate electricity. The 2012 General Assembly exempted these sales from the tax and the County is required to amend the County Code to recognize this exemption. Dominion Virginia Power operates two (2) gas-fueled power stations in Chesterfield. The estimated loss of revenue from the change in law is approximately $50,000 annually. Staff recommends that the Board set August 22, 2012 for a public hearing on this Coun Code amendment. 0425:87917.1 1 U O ~ ~`~ II. OPTIONAL CHANGES PERMITTING BOARD ACTION 4. Adopt an ordinance requiring a person convicted of manufacturing methamphetamines to be liable for the cost of cleaning up any methamphetamine lab that is associated with the conviction. [SB 148] Staff Recommendation: This 2012 legislation allows the Board to adopt an ordinance requiring anyone convicted of manufacturing methamphetamines to be financially liable to the County for the cost of cleaning up any amphetamine lab associated with that conviction. The Staff recommends that the Board set August 22, 2102 for a public hearing to consider the adoption of this ordinance. 5. Amend the County Code to provide fora $2500 civil penalty to be imposed on any person falsely representing that he holds a contractor's license when he does not. [HB 1277] Staff Recommendation: This legislation permits the County to adopt an ordinance imposing a civil penalty of $2,500 on any person or business falsely representing that that person or business holds a valid contractor's license. The Building Inspection Department and License Inspector recommend that the Board adopt such an ordinance to discourage persons and businesses from fraudulently claiming that they hold a contractor's license which they do not have. Staff recommends setting the public hearing on the proposed ordinance for September 19, 2012. 6. Amend the County Code to require the payment of certain delinquent County taxes and fees before a person can obtain land use approval or a County business license. [SB 308/HB842] Staff Recommendation: This legislation allows the County to adopt an ordinance which provides: 1) that the owner of property that is the subject of an application for a special exception, conditional use permit, rezoning, variance, land disturbance permit, erosion and sediment control permit, or building permit must pay not only all delinquent real estate taxes on the property (now required by state law and the County Code) but also any other charges that constitute a lien on the property (such as delinquent utility fees or recorded judgments). 2) that any person seeking a business license must pay all outstanding taxes due to the County including real estate taxes. (This legislation added real estate taxes to the list of delinquent taxes which must be paid prior to obtaining a business license.) Because this ordinance would impact multiple departments, it is recommended that a committee of representatives from Planning, Building Inspection, Environmental Engineering and the Treasurer's Office study the matter and propose to the County Administrator how this ordinance would be administered and enforced. 0425:87917.1 2 ~ ®~ ~~ ~ `"~ _. ~ CHESTERFIELD COUNTY ~ _ BOARD OF SUPERVISORS Page 1 of 2 . ~~, ~ AGENDA Meeting Date: .tune 27, 2012 Item Number: 6.6. Subiect: Annual Review of Cash Proffer Calculations and Adoption of a Maximum Cash Proffer Amount Per Dwelling Unit for FY2013 County Administrator's Comments: County Administrator: Board Acti After a presentation to review the cash proffer calculations, the Board is requested to consider a maximum cash proffer amount per dwelling unit for FY2013. Summary of Information: Staff annually calculates the per residential dwelling unit impact of development on select capital facilities and evaluates the Board's Cash Proffer Policy for possible amendments. Calculations are reviewed with the Board, and the Board has the opportunity to establish a maximum per dwelling unit cash proffer amount for the coming fiscal year. Since inception of the legislated authority to accept cash proffers, the Board has from time to time amended its policy and revised its maximum per dwelling unit cash proffer amount that can be accepted from applicants seeking to rezone property. The calculated cost for FY2012 is $23,747 per percent lower than last year's calculated cost calculated impact is predominantly a result component of the calculation. The increased through the Revenue Sharing Program resulted ~ lower cost, in the road calculation. Preparers Allan M. Carmody Attachments: ^ Yes dwelling unit, which is 16.9 of $28,567. The change in the of a reduction in the road state funding made available n a larger credit, and thus a Title: Director of Budget and Management NO ~?®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: continued The Board has the option to establish a maximum cash proffer amount up to the calculated cost of $23,747. State law allows the dollar amount of previously accepted cash proffers to be adjusted annually based on changes in the Marshall & Swift Building Cost Index, which has increased 3.9 percent since last year. The Cash Proffer Policy automatically adjusts the cash proffer amount on previously approved cases by the amount of change in the Marshall & Swift Building Cost Index, reflective of changes in building construction costs, on an annual basis. State law enacted by the General Assembly in 2010 changed the timing of collection of cash proffers. The law allows payment after completion of final inspection and prior to the issuance of a certificate of occupancy. During the 2012 General Assembly the sunset of this law was extended to July 1, 2017. o®~~r I Is ~~AS~~'ROF~EF ,,,. ,aia~i r Agenda, ~®~3~2'~ Program Status -Summary Statistics ~g(e.1990 to 2012} ~" $536.3 million.. - proffered to date ~, ~. $6.5.5 million coll~dx~~..~~. ' ~. Schools $25,833,100 $343,000 $6 million ~` Roads $24,691,300 $3,732,900 ap ed Libraries $2,295,800 $274,400 -.: 41 X877 IOtS Created Fire stations $2,720,400 $21,500 $5,490,800 $12,700 $61,031,400 $4,384,500 ,x~ ~ )` Annua I Collections (in millions) Revenues have outperformed declines in building permit activity. $9 _ _ - _ ____ 4,000 "e $8 - - -- 3,500 - •~ $7 - 3,000 := m $6 - -- ._.. -___ _~_ -___ _._.. u $5 ® ~ ,~. ,,,_ -~. -- 2,500 a $4 ---- ® ^- ~ e - _ -~ I- - - ^-` ~ ~ 2,000 m 1,500 $3 ' ,'r r`~, * s $2 _. -- - - tt_. _: _ ~-- Y 1,000 m ° $1 ^ , ~ ~- -~ f~ 500 L,~o G~o~ G~o~ G~o~ Schools , LJ~b Gy~~ G~~b Ciy~~ C.~~~ L,~Q L,,O Cy1~ Q`o\ try C~ --Roads Libraries, Fire Building Permits and Parks ~.. v a/v/zoiz ~ ~~~~~~,~ Units Paying Proffers Permit activity is shting to proffered lots. ~ti , s:~r.~t=... :-~ l~, ~: ~~ ~, 30% --...- .... ._ _ -~ - F.. -_ ..._. _.- _~ 25% -_. _-. ~___ '-_.~ -~ .-- -~ - ; ' , ,, 15% 5% ., .., s 0% 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 1 _ ,. ® ~ ~~: .~,: „ ._ ~~~~~ Housing prices and home sales • Building permit activity • Housing affordability e/z~/zoiz p~lt~~~~ Single Family Building Permit Activity Chesterfield a~~^Lenrico operate as a single market. '~.. 3,000 2,500 s~""'°°" 2,000 ~.e: ~~.~~~ ~ 1,500 ,. , ,, 1,000 - : _ F 500 _. __ __ _ _.,,. _ .. ...:__. cPo 8, &ry cP~ cP~ o°y o°b o°~ o°~ o°Q o`o o`, ~V ry ry ~ ry ry rL ti 'b ry ry ti a,, Chesterfield Henrico ~1 ,,: •-- 6/27/2014 ~ ~ ~ . ~ r ~~~~~~ Housing Affordability Rankings Richmond MSA.rdnks third in peer group. 1 Winston-Salem, NC 9 Raleigh-Cary, NC ~ 2 Roanoke, VA 10 Chattanooga, TN-GA 3 Richmond, VA 1 1 Knoxville, TN 4 Greenville-Mauldin-Easley, SC 1 2 Charlotte-Gastonia-Rock Hill, NC-SC 5 Atlanta-Sandy Springs- 1 3 Washington-Arlington- Marietta, GA Alexandria, DC-VA-MD-WV 6 Durham-Chapel Hill, NC 14 Bethesda-Rockville, Frederick, MD 6 Memphis, TN-MS-AR 15 Asheville, NC Virginia Beach-Norfolk- ~ 16 Charleston-North Charleston- Newport News, VA-NC Summerville, SC ~°. 8 Greensboro-High Point, NC _ .... -. c e. _,.. ..:.~_-...:..-- ^.a 6/27/2012 ., Change in Construction Employment Richmond MSA..rr~sintained healthier construction sector than regional peers. ~~.~/++i~`.1~=:+F.T«.:+G~Lu%1 -9=`ta_.l','r "^~..E ~~"?'x t.\ 0% _ _ _. - _ _ .- _~. z -50~ ~. _ _ -._~ -..__ .-_ - -' - _._ _ _ -_.-. -.. Y N -- - ~.. rv -10% - - - -~ - - - -- - ,, u a _ ,. Gror P~oc ~ 0 +. . ~„~ . M >>~ ~„~ _ , ~~!":.a.. ~...:.~..---- a/z7/zoi'2 ®~~t~~ Stakeholders' Quality Standards Approach Current methodology provides upfront funding for necessary capital improvements. . ,~:.: . ,~_' ~ Stakeholder-Proposed `~ Current Methodohgy Methodology ~~ ~; .~ +e+i+ Quality over the Years Payment shifts fro~aupfront to 105 years. ~~~ -@ " } . ~' ~«3 w.. t. 2012: 21 4~ ~I~ X71 ~.7~~~~~ Differential Impacts -Housing Types Impacts of single,,at~d multi family units on capital facilities are relatively the same. Gross Cost $17,780 $18,575 4.5% $12,828 -27.9% Credit (6,720) (7,467) 1 1.1 % (2,067) -69.2% Net Cost $11,060 $11,108 0.4% $10,761 -2.7% Subtotal Roads $12,687 12,687 0.0% 12,687 0.0% Total $23,747 $23,795 0.2% $23,448 -1.3% '`~ ~ ®® "}*....r. ,_ ., .. ~..~w,...::::-.,-^;. , 6 6/27/2012 _ ~,re x~-r ,.,,:. ` ~ Gross Cost $14,827 $15,594 5.2% $10,051 -32.2% Credit (5,885) (6,540) 11.1% (1,811) -69.2% Nef Cost Total $8,942 $9,054 1.3% $8,240 -7.9% -- • ,. ~ ~ ~ -~i _-. J ,`~ G G G .,.~. ~3 !{{ ~3 '. Differential Impacts -Schools Housing types is i~t a dominant factor on impact. ~,~ ~~ ~+~ .., ... ~:_~.'~'--e:SEa-~sw='~'xbd'.~91 .a .-.~.;;2:':~.t ~'.~'.s~a' a'r.'''2a '~.~"' ,~--i All Housing Types Differential ~~ Types .: _ ~ F l.~, ^ ~ d:~e. dd~,~~ Differential Impacts -Schools Impacts of single;ct~d multi family units on capital facilities are relatively the same. ~ ~~ ~ i 5" R- • Net cost trends Payment timing and options • Requested action a/z~/zoiz Net Cost Trends FY201 3 Calculcrtign is largely influenced by the road component. ,,:~ ,, -y , . ,., ,.', _-.. Schools $9,143 $9,380 $8,882 $8,942 ~ Parks 1,227 1,238 1,164 1,100 "Y Libraries 295 310 341 309 Fire Stations 614 699 686 709 ,~~' Roads 14,232 14.274 17,494 12 687 Total X25,511 X25,901 X28,567 X23,747 Maximum Cash Proffer $18,966 $18,966 $18,966 TBD t ry Change from Prior Year 4.9% 0.0% 0.0% ~ f •1, &. ; ~ ~~ ~. , f ._ M ~ J ~....._._. ; .,~ ~ ~ - 6/27/2012 4-~~~~ Payment Timing and Options State law only allows payment after final - inspection/prior to certificate of occupancy for Reauested Action xim acceptable cash proffer for FY201 3 ~~ ~~~~~~ ~n . G~1~ G ~~ ... G I G ~_ G ~ G !! G f ®~~~i ~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 27, 2012 Item Number: 7.A. Subiect: Deferred Item - Proposed Adjustments to Planning Department Fees mments: County Administrator: Adoption of attached ordinance with changes recommended by the Planning Commission and one additional change recommended by staff. Summary of Information: As part of its annual budget process, Planning Department staff reviews and makes recommendations on potential adjustments to its fees. For FY 13, staff's fee adjustment goals included: 1) simplify the zoning and site plan fee structure, 2) reduce fees for small business and property owners, 3) promote the updating of stale zoning, 4) a fee structure closer to other jurisdictions in the region, and 5) changes that would be revenue neutral. To accomplish these goals, staff proposes the following for zoning and site plan fee adjustments: 1) lower base application fees and raise per acre fees, 2) no charge for the first acre, 3) consolidate and standardize similar fees, 4) no separate residential and commercial fees, 5) a maximum fee of $50,000, and 6) eliminate multiple application fees, even if the applicant needs more than one type of application (i.e. rezoning with a conditional use). Preparers Kirkland A. Turner Attachments: ^ Yes Title: Director of Planning No o~~Q~3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Planning Commission held a public hearing on February 21, 2012. At their March 20, 2012 meeting, the Commission recommended approval of the draft ordinance as shown in Attachment C with the following changes: • Amend Conditions of Zoning: The Commission recommends changing this proposed fee so that applicants with a small number of proposed condition revisions would not have to pay a per acre fee. They recommend a $500 base fee for one or two original conditions (no per acre fee), but no more than one application for the original case in a twelve month period. Additional applications for the original case within the twelve month period would pay a $500 base fee plus $100 per acre in excess of one acre, as originally proposed. • Appeal to Board of Zoning Appeals: Change the recommenaea fee rrom ~l~u~ to $500. • Conditional Use for Electronic Message Center Signs: Create a new category under Certain Conditional Uses for electronic message center signs. The Commission recommended a $1500 base fee and $100 per acre fee, in excess of one acre. • Manufactured Home Permits: The Commission recommends reducing both the new and renewal permit fee to $200, as most other proposed fees are in $100 increments. • Remand Requests to Planning Commission: The Commission recommends eliminating this fee, as the Commission receives very few remanded cases. Section 19-264 of the draft ordinance as shown in Attachment C proposes eliminating the following sentence:"In lieu of the foregoing, the property owner or his agent may submit the required information in a non-electronic format upon payment to the environmental engineering department of the fee stated in § 19-25 to reimburse the county's costs of transferring the information to the required electronic format". Based on comments from an interested citizen, staff now recommends keeping this provision in the ordinance. ~®~~~ Attachment A Proposed Chesterfield County Planning Department Fee Adjustment Structure As Recommended by the Chesterfield County Planning Commission on March 20, 2012 Application Type 1. Amend condition(s) of zoning (including conditions of rezoning, conditional use, conditional use planned development, a~ or textual statement 2. Appeal to Boazd of Zoning Appeals per § 19-21 3. Building permit review, for a new single family dwelling or for each unit of a new two-family dwelling 4. Certain conditional uses a. Conditional use, family day care homes b. Conditional use for any use incidental to a principal dwelling unit except family day care homes c. Conditional use for recreational facilities and grounds primazily serving the surrounding residential community d. Conditional use for communication towers, landfills, quarries, mines, borrow pits and adult businesses i. Plus per acre after first acre e. Conditional use for electronic message center sigma 5. Conditional use, all others a. Plus per acre after first acre 6. Conditional use planned development a. Plus per acre Proposed Fee Structure as Existing Fee Structure Fee, Recommended by Planning Bas ed On Commission on 3/20/12** Office, Residential Commercial, All Uses Uses and Industrial Uses $500 plus $100 per acre excess of 1 acre. Within each 12 month the~er acre fee is waived period $5,300 $1,500 , for one application per on i~ case to amend no more than 2 conditions. $1,200 $1,200 Q, 500 $25 $25 $25* $500 plus $100 per acre excess of $300 $300 1 acre $500 plus $100 per acre excess of $1,000 $600 1 acre $500 plus $100 per acre excess of $1,000 $150 1 acre $5,300 $4,100 $5,300 $90 $50 $100 per acre excess of 1 acre $1500 plus $100 per acre excess of 1 acre $2,200 $1,500 $500 $90 $50 $100 per acre excess of 1 acre $5300 $1,500 $500 $90 $50 $100 per acre excess of 1 acre 1 As of Apri19, 2012 ®1~~~.~ Attachment A Proposed Chesterfield County Planning Department Fee Adjustment Structure As Recommended by the Chesterfield County Planning Commission on March 20, 2012 Existing Fee Structure Fee, Proposed Fee Structure as Based On Recommended by Planning Commission on 3/20/12** Application Type Office, Residential Commercial, All Uses Uses and Industrial Uses 7. Planning Commission and Board of $1,000 $200 Supervisors case deferral requests by the (Includes "A" (Includes "A" $1,000 applicant, per request: uses) uses) 8. Board of Zoning Appeals case deferral $130 $130 $200 requests by the applicant, per request: $389 9. Manufactured home permits, new $550 $400 200 X399 10. Manufactured home permits, renewal $250 $200 200 11. Modifications to development standards $400 $400 $400* and requirements 12. Plan transfer to electronic format per § 19- $130 $130 $0 264(f) 13. Planning permits -- -- a. Temporary family health care unit $100 $100 $100* permit 14. Resource protection area exceptions per § 19-235(b)(2) for one lot or parcel used or $300 $300 $300* intended to be used for a single family dwelling and accessory uses 15. Resource protection area exceptions per § $1,500 $300 $1,500 19-235(b)(2), all others ` }~ ~ ewe ease ' €ee €ee ~tse~~ ~rse~) 17. Rezoning $5,300 $1,500 $500 a. Plus per acre $90 $50 $100 per acre excess of 1 acre 18. Rezoning with conditional use - - a. Base fee for rezoning $5,300 $1,500 $500 i. Plus per acre $90 $50 $100 per acre excess of 1 acre 2 As of Apri19, 20~~~~~~ Attachment A Proposed Chesterfield County Planning Department Fee Adjustment Structure As Recommended by the Chesterfield County Planning Commission on March 20, 2012 Existing Fee Structure Fee, Proposed Fee Structure as Based On Recommended by Planning Commission on 3/20/12** Application Type Office, Residential Commercial, All Uses Uses and Industrial Uses b. Base fee for conditional use $5,300 $1,500 N/A i. Plus per acre $90 $50 N/A 19. Rezoning with conditional use planned _ _ development a. Base fee for rezoning $5,300 $1,500 $500 i. Plus per acre $90 $50 $100 per acre excess of 1 acre b. Base fee for conditional use $5,300 $1,500 N/A planned development i. Plus per acre $90 $50 N/A 20. Rezoning with conditional use and _ _ conditional use planned development a. Base fee for rezoning $5,300 $1,500 $500 i. Plus per acre $90 $50 $100 per acre excess of 1 acre b. Base fee for conditional use $5,300 $1,500 N/A i. Plus per acre $90 $50 N/A c. Base fee for conditional use $5,300 $1,500 N/A planned development i. Plus per acre $90 $50 N/A 21. Sign Permits, temporary signs as permitted $100 $100 $100* by § 19-631 through § 19-650 22. Sign Permits, all other signs for which $130 $130 $130* building permits are required 23. Site plan, original submittal, including up $2,000 $600 $500 to two resubmittals a. Plus per acre $90 $50 $100 per acre excess of 1 acre 24. Site plan, third and subsequent $400 $250 $250 resubmittals, per submittal 25. Site plan, adjustment to approved site plan, $400 $300 $500 per submittal or resubmittal 26. Site plan review: appeal of decision of $400 $350 $500 director of planning 3 As of Apri19, 2012 ®®~~~~~, Attachment A Proposed Chesterfield County Planning Department Fee Adjustment Structure As Recommended by the Chesterfield County Planning Commission on March 20, 2012 Existing Fee Structure Fee, Proposed Fee Structure as Based On Recommended by Planning Commission on 3/20/12** Application Type Office, Residential Commercial, All Uses Uses and Industrial Uses 27. Schematic or Overall Development Plan $2,000 $600 $500 a. Plus per acre $90 $50 $100 per acre excess of 1 acre 28.Schematic or Overall Development Plan $400 $300 $500 Amendment 29. Special exceptions, temporary $550 $400 $300 manufactured home (new) 30. Special exceptions, temporary $250 $200 manufactured home (renewal) $300 31. Special exceptions, all others $1,000 $700 $300 32. Special exceptions, amend conditions of $600 $600 special exception $300 33. Substantial accord determinations $5 300 $1 500 $500 excluding communication towers , , a. Plus per acre $50 $100 per acre excess of 1 acre 34. Substantial accord determinations $5,300 $1,500 $5 300 including communication towers , a. Plus per acre $50 $100 per acre excess of 1 acre 35.Variances, administrative $200 $200 $300 36.Variances, all other $300 $300 $300* 37. Verification ofnon-conforming use $75 $75 $100 (written) 38. Zoning certificate $75 $75 $100 39. Zoning interpretation (written) $75 $75 $100 * Proposed rate the same as existing rate without split between residential and commercial applications ** Planning Commission recommended changes to draft fee ordin ance (Attachment C) indicated with underlined additions and struck-out deletions. 4 As of Apri19, 2012 ®®~' ~•~ W r C Cd G Z V Q e o 0 0 0 0 0 c 0 A M ~ O N N ~ ~ C D C D ~ C O ~ N 4) O C d O O ~ 0 O ~ O O Q O O Cv ' C 9 CO Q) ~ C7 LL Cf3 Cf4 e9 e9 64 Ei4 69 W9 69 ° ° ° ° ° ~ ° ° a N o o o o o o o Q ~ tO tD O R C10 t7 CLJ ~ U lL ~ N O fO O d O O ~ ~ tL f9 M Cf) E9 d4 w3 69 69 ~ d O O O y ~ ~ lL O a` N ~ CND ~ ~ _ 61 U ~ Q 69 69 69 ER ER b) EA 69 69 d d U ~ ~ N y N m EA EA EA <f) d~ ER ff? ff9 E+9 0 0 0 0 0 0 0 o g N ~ O 0 E O d C O ~ ~ CO C 7 C O ~ L.L ~ ~ r ~ ~ N T fO d F lL 69 64 di 69 b9 4'~ 69 fA 69 C (U N ~ ~ ~ O ~ ~ ~ N •X LL ' N L LL W d ~ aOp 'O t0 d ~ '~ a d 69 69 ER H9 b4 b9 b9 lA GF) . + N d L U ~ ~ ~ ~ t+0)_ C+O)_ c0i ~ cOD ~ L.L r r r Lf) lO lA O co m N ~ p .- c C O C O p ~ .0 '-' 'O„ C C N f6 ~ U d Q ~ U ~ 3~ N N O O CU d C6 C N U ~ C6 N d O ~ O O CO ~ C6 C6 ~ y N d d O w0 C N •C C ~ U > ~ d o ~ f° ~ v ~ ~° o v m a U ~ C) O ~ a N O N ~~ ~ COO O~ s O `° N d C ° C ° 7 N 'O d p' U C COn O N •- LL ~ CO O L C O O f0 CO N _~ C ~ ~~ O ° ~ 3~ O N ~ ~ E E ~ a> C Q • O C6 U ~ L O 3 ~ ~' 7 7 0 y~ y C ~ C C~ O Q O ~ O C O Q O Q Cn C Cn C ~ d N W L ~ 3 ' U U p ~ o ~ o o •- •c m CO O ~ ,~ (O C O ,~ ,~ 0 Q } ~ ~ ~ • • ~ c c~ ~ ~ `~ ~ E ~ N ~ m d a ~ N K O E~ d N O C O N~ N O O ~ CU `~ W U Q U d' ~ U U U R' N ~ N Cn to ~ N c O O U N w O a> a~ m U N O d °0 3 0 0 0 ~ C b9 O d ~ f0 N ~ rn~ Q O m N CU CD L1 L C1 ` cv O ~~ N ,~ ~ ~ O N N U N ny Q ~ • ~ ~ ° ° ° o ° ° ° ° a LL o ~ o o o o o ~n o o rn v_ o v_ v_ U r VOf ~ N O N O O t O O v a` ~, ~ ~, ~ ~, sfl v, ~ ~ 61 O O O O O ~ «~ 'p ~ ~ CD ~ ~ ~ ~_ 'O ~ ~ *Q c~i ~ O ~ Z ~ 0 ~3 EA b9 ER 69 69 EA 69 L Q O O Z ~ V = F» ER 69 e9 to Ess to ~ O ~ O ~ N 6/ O ~ ~ c D C O. C M ~-- r- r CO ~ N C e0 2 69 64 H4 d4 EH d9 fH b9 69 'O N O ~ 0 0 0 0 ~ ~ CO I~ ~ ~ ~ ~ O ~ ~ ~ r ~ V M 0 O ~ ~ 64 EH H4 EA CH b4 ER b9 b9 LL „A„ y O O O 0 0 0 0 0 O N C'7 07 CD N ~ O 07 ~ O N ~ r .- N Ch N CO Z O Q: 64 69 69 69 b9 69 f!T b9 b9 ° ° ° ° ° ° ° ° ° o o n ~ n ~ n v c D p ~ O cC I~ ~ cO ~ f~ N V ~ ~ M O N C d 2 69 b9 H9 fA fA to 69 b9 69 d O O t0 O O O O O ~ M ~ W ~ ~ p O c• 7_ CO O ~ ~ ~- r r O N C7) a0 d O C ~ d Cf! 69 b9 b9 H9 69 H'> ff> d9 C N O O O ~ ~ N ~ O ea - C D C O l A ~ ~ ~ ~ N ~ ~O L 3 0 a bs r» vv v3 r» ~ cn E» ~ (O C O O t17 d ~ ~ N ~ - C D c0 Q CO ~ U O ~0.. N ~ y E O ~ ~ C ~ C O T U ~} d d ~O c N N N ~ U f0 >~ O O "' ~ d N CO ~ N O C6 O ~ - O C O N V ~ N ~ ° ~ o L O N ~ O O O O N O N V d ~ N U C O O ~ y N fO6 C O O O C h N ~ ~ X O L O ~ ~ U O = E N L N co U O 7 N CO CO ~ ~ .O ~ c r f6 ~ 3 y y > > o N . o c o o v~ U m 0 ~ O CO ~ ~ N C N Q N •.-• C C ~ N c o ° ~ 3 O • d d ._ ._ U m o ~ '^ m o ia v o o O O +~• of d 0 ~ O ~ h ~ • 7 N N ~ N E ~ E c O =c ~ ~ C C a a . M,.. ~ o _ o o o N N X~ E~ N j O C O N N ~ w N ` O W -~ Q U S O U U U ~ d' C!J Cn Q' f 0 L CT .Q U O N .~ .C .~ Q ~~4~~'~" N O N ~_ 0 N Q a N C .~ C m a C 7 O U ~_ O w N d L U O aL.+ N ca Q N a Attachment C AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-25 and 19-264 OF THE ZONING ORDINANCE RELATING TO FEES. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-25 and 19-264 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Chapter 19 ZONING 000 Sec. 19-25. Fees. > > > > 0 "cz-ccFc~racivmrccccrcv cnt~zCam-mz~-a°cpurmrcrr~upor~ ~~,z,~crr~....,......,..b 2H3I~sa~en~ 1928.87563.1 1 ®~ ~ ~ ~ Attachment C > > 3 : , ~g 4. > > ~,6tii~l6«..t , e ..11 ,.+L,o,.,, ~n _ e ~e@ p O: e ~ « ~i~~tS 1928.87563.1 2 ~,.,. u.,~,.a n.. ~~~~ ~ ~SeS deg ~38~ Q' ~~~ ~;~ ~ ~ X389 $39~ ~~A99 $H98 X999 ~9 Q^~~nn ~+'~~nn Q(~(~ .~"l'd ~+~ QQ'~JSSbnnnn Q~+~~ ~'7b QQ' ~7 C ° ~p°1":7b ~7Jb ~`F~71'T Attachment C ~? r ~e1~3i~9 '~'¢ ~C°7 ~ +~g 3~ i~~3@i~-ElGF@ ~ >?., of o~ o e~@ H~2t21= >~ LL ~ ~-a6f@ tr ~ew~ ~ Div ~: ~ 12., eF v~ v 1928.87563.1 3 r~^ u.,~,.a n.. nc ~~~~ ~ ~9eB ~SeS ~9 ~~ ~2C7lT.Ctl ~T7V V 'p'J~11'f ~2F6ei~9~ EH~-6&Se ~@f6ei~$~ ~ 1 0 o cc e~ QQCC i~nnnn QQ7 Cn~Tnn ~~~"~' QQCC~~~nnnn ~ 1 QQ'~CCnnnn ~+~ Q can "p7V ~~ "~' ~~ "~' ~~1~~~~'"~~ Attachment C >c,.,, u.,~„a n„ fie; e ~~t , i3ses uses ~: der-as~e X98 $58 ~ >~„~o ~ e ~ « ,..,a:+;,..,.,1 , X399 X599 lei--as~e X98 X58 ~~~ X389 Q'~99 met-ante X39 X59 ' X99 x-199 ' ~ ~ ~r9 X39 ~: der--rite X98 X59 C`:~o ..I.,.. o«~ll ao..ol.,...,,o., + .,l~n ^„.1 ~o $498 ~9 ,.l.o ~+:,...1.. ~,1;, mo t.,, .,t t~ o $498 ~-~99 e~~ $499 X58 ~~ X558 ~--599 ~$ ~~e~~~ $~9 X99 ~ X999 X99 ~ e„e,,:,,1 a e.,+:,...~ o„a ,. , '° e~ sa:.:,.~., ,.~.,„~,.;..1 $HA9 ~9 ~99 ~sJ99 . Dl, o o tl.. a ,, ,7 «. ~+«.,+:.,° ~~ ~7'~ 1928.87563.1 4 ~~9~~~~ Attachment C ~: ~~ ~,,,, n.,~,.a n.. ~ceSf~ ~ ~ ~e9 ~SeS `~ ~ o ~ ~ 6. r~o~ .....,t ~5~~ £~ii--F@ ~ i4@i~ -F@Sl~~i~r i. ~S~ ~ ~ ccurvrvr~c t:e~i-l~ir'kt16i~ c~irscmvrr~cv-air ~ , (a) The fees shown in Table 19-25 shall be submitted in conjunction with the specified application or request, provided, however, fees for a single application shall not exceed $ 50,000. (b) Fees shall be waived for anv County department or a ency excluding the Chesterfield County Airport, Utilities Department and Public Schools. (c) Acreage fees shall be prorated on anv portion in excess of each whole acre. 1928.87563.1 5 ®®~") Attachment C General Aualication 1"vne Specific Request Tvue Fee CIn Dollars). Manufactured Home Permit 300 Board of Supervisors' Resource Protection Area Exception- Single family dwelling or accessory use to single 300 Applications- f t d H M famil dwellin on sin le lot anu ure ome ac Permit and Resource ti n Ar Exce tion P t Resource Protection Area Exce tion- All Other 1500 p ro ec o ea Deferral request by applicant of Board of Supervisors' Public Hearin 1000 Development Standard or Planning Commission Re uirement Modification 400 Application-Development Deferral request by applicant of Standard or Requirement Planning Commission Public 1000 Modification Meeting Conditional Use, Conditional Use Planned Development or Substantial Accord- 5300 plus 100 per acre in Communication Tower, Landfill, excess of 1 acre Ouarry, Mine, Borrow Pit or Adult Business f 11 All other Rezoning, Conditional Planning Commission and Use, Conditional Use Planned 500 plus 100 per acre in Board of Supervisors' Applications- Rezoning, Development or Substantial Accord Applications f 11 131 excess of 1 acre Conditional Use, Amend Condition(s) of Zoning, Conditional Use Planned Conditional Use, Conditional Use 500 plus 100 per acre in Development and Substantial Accord Planned Development or Substantial Accord f 11 f 31 excess of 1 acre Deferral request by applicant of Planning Commission or Board of 1000 Su ervisors' Public Hearin 3 Remand case from the Board of Supervisors to the Planning Commission at the applicant's re uest 3 50% of original case fee 1928.87563.1 ( ~ ©~ ~ ~ ~ Attachment C Generat Aaplic~tioa Tvae Sneci#ic RepuESt Twe _ .._ -)lee (In Dollars) Appeal Planning Director's Decision on Zoning Matters 1200 Special Exception 121 300 Board of Zoning Appeals' Variance Actions-Appeal Director's Excluding Administrative 300 Decision on Zoning Variance) f21 Matters, Special Amend condition(s) of Special Exceptions or Variances Exce tion or Variance 2 300 - Deferral request by applicant of Board of Zoning Appeals' Public 200 Hearin Schematic or Overall Development Plan 500 plus 100 per acre in excess of 1 acre Schematic or Overall Development Plan Amendment to an Approved Schematic or Overall Develo ment Plan 500 Deferral request by applicant of Planning Commission Public Meeting 1000 First Submittal plus 2 Additional 500 plus 100 per acre in Submittals f 31 excess of 1 acre Fourth and Subsequent Submittals er submittal 3 250 Adjustment to Approved Site Plan Site Plan er submittal 3 500 Appeal Planning Director's Decision on Site Plan 500 Deferral request by applicant of Planning Commission Public 1000 Meeting f31 ~~~~~~ 1928.87563.1 Attachment C Gezieral At-otication TYOe Saecific Request 1`vue Fee ; (In Dollars) Administrative Variance f41 300 Amend condition(s) of Administrative Variance 4 300 Building_permit- New single family or two-family dwelling 25 er unit Administrative Sign, Temporary (excluding banner 100 - Sign, all other (excluding banner) 130 Temporar f~v health care unit 100 Written Determinations (Zoning Certificate, Written Interpretation or Written Verification of Non-confonmine 100 Use [1] A single application may be made for any combination of the reauests footnoted as [1]. The fee for any combination of these reauests shall not be cumulative, rather the fee shall be based upon the category havin tg he highest fee. f21 A single application may be made for any combination of the requests footnoted as [2]. The fee for any combination of these requests shall not be cumulative, rather the fee shall be based upon the categor h~vin tg he highest fee. Such applications shall be limited to a sin lg a lot. j31 For any office, commercial or industrial use within an enterprise zone or subzone designated by the Commonwealth of Virginia, an application fee shall not be required for the actions footnoted as [3], provided the director of planning determines that the request is in compliance with the comprehensive plan. j41 A single application maybe made for any combination of the requests footnoted as j41. The fee for any combination of these requests shall not be cumulative, rather the fee shall be based upon the category having the highest fee. Such applications shall be limited to a sin lg a lot. 000 1928.87563.1 g ~ ~ ~ ~~ ^7 Attachment C Sec. 19-264. Preparation and submission of site plans. 000 (f) After site plan approval other than minor site plan and improvement sketches and prior to the issuance of a land disturbance permit, the property owner or his agent shall deliver to the director of environmental engineering in electronic format such as DXF for AutoCADD, or other electronic format acceptable to the director, the following information: (i) proposed contours for the approved site plan, (ii) boundaries of all impervious areas for the approved site plan and (iii) delineation of storm sewer lines and associated structures for the approved site plan. , (2) That this ordinance shall become effective immediately upon adoption. 1928.87563.1 9 ~ ®~ Potential Fee Options Potential Zoning and Site Plan Related Fees FY 13 Revenue* Currently adopted fee structure $206,600 Proposed fees as recommended by the Planning Commission in March, 2012 $203,500 Proposed fees with: $170,500 • $1500 base fee for amending conditions of zoning, and no per acre charge • Change the $100 per acre fees in zoning and site plan categories to $60 per acre Proposed fees with: $197,200 • $1500 base fee for amending conditions of zoning, and no per acre charge • Change the $100 per acre fees in zoning and site plan categories to $60 per acre • Increase of the $500 base fees in zoning and site plan categories to $900 *Based on the same potential FY 13 application volume and acreage projection scenario prepared by the Planning Department and distributed to the Board of Supervisors on May 22, 2012. As of June 27, 2012 v Revised Attachment A Proposed Chesterfield County Planning Department Fee Adjustment Structure Options Proposed Fee Alternative Fee Application Type 1. Amend condition(s) of zoning (including conditions of rezoning, conditional use, conditional use planned development, end or textual statement) Structure as Structure Existing Fee Structure Recommended by Fee, Based On 'Planning Commission on __ March'20, 2012** Office, Residential Commercial, Uses and All Uses All Uses Industrial Uses __ $5,300 $1,500 $500 plus $100 per $1,500 2. Appeal to Board of Zoning Appeals per § $1,200 19-21 __ 3. Building permit review, for a new single ', $25 family dwelling or for each unit of a new two-family dwelling ___ _.. 4. Certain conditional uses a. Conditional use, family day care $300 homes b. Conditional use for any use incidental to a principal dwelling unit except family day care homes c. Conditional use for recreational facilities and grounds primarily serving the surrounding residential community $1,200 $25 $300 $1,000 $600 $1,000 $150 __ d. Conditional use for $5,300 communication towers, landfills, quarries, mines, borrow pits and adult businesses _... _ i. Plus per acre after first $90 acre 1 $4,100 acre excess of 1 acre. Within each 12 month period, the per acre fee is waived for one application per original case to amend no mare than 2 conditions. ~89-'~ ' $500 500 $25* $25 $500 plus $100 per acre excess of 1 acre $500 plus $100 per acre excess of 1 acre $SOQ plus $100 per. acre excess of 1 acre $5,300 $300 $30Q $300 $5,300',. $60 per acre excess of 1 acre $50 $100 per acre excess of 1 acre As of June 27, 2012 Revised Attachment A Proposed Chesterfield County Planning Department Fee Adjustment Structure Options Proposed Fee ' Alternative Fee ', ' Structure as Structure Existing Fee Structure Recommended by Fee, Based On Planning Commission on APplication Type March 20, 2012** ', Office, :Residential Commercial, Uses and All Uses All Uses Industrial Uses e. Conditional use for electronic ' $1500 plus $100 $1,540 plus $100 ', message center signs per acre excess of 1 'per acre excess of acre 1 acre 5. Conditional use, all others $2,200 $1,500 $500 $900 a. Plus per acre after first acre $90 $50 $100 per acre $60 per acre excess of 1 acre excess of 1 acre 6. Conditional use planned development $5300 $1,500 $500 $900 a. Plus per acre $90 $50 $100 per acre ' $60 per acre __ _ _ excess of 1 acre excess of 1 acre 7. Planning Commission and Board of $1,000 $200 $1,000 $1,000 Supervisors case deferral requests by the (Includes (Includes "A" applicant, per request: __ _ "A" uses) uses) 8. Board of Zoning Appeals case deferral $130 $130 $200 $200 requests by the applicant, per request 9. Manufactured home permits, new $550 $400 X389 $200 __ 10. Manufactured home permits, renewal $250 $200 ~3AA $200 __ 200 11. Modifications to development standards $400 $400 ' $400 * $400 and requu-ements 12. Plan transfer to electronic format per § 19- $130 $130 $Q $130 264(f) _. 13. Planning permits __ _ -- __ _ -- a. Temporary family health care unit $100 $100 $100* $100* ..................permit. _ _. _ 14. Resource protection area exceptions per § $300 $300 $3O0* $300* 19-235(b)(2) for one lot or parcel used or intended to be used for a single family dwelling and accessory uses 15. Resource protection area exceptions per § $1,500 $300 $1,500 ', $1,500 19-235(b)(2), all others 2 As of June 27, 2012 Revised Attachment A Proposed Chesterfield County Planning Department Fee Adjustment Structure Options _ _ . __ ___ Proposed Fee Alternative Fee Structure as Structure Existing Fee Structure Recommended by Fee, Based On Planning Commission on Application Type '' __ March 20, 2012** Office, Residential Commercial, _. and All Uses All Uses 'I 17. a. Plus per acre 18. Rezoning with. conditional use - _- - a. Base fee for rezoning $5,300 $1,500 i. Plus per acre $90 $50 b. Base fee for conditional use __ $5,300 _ $1,500 i. Plus per acre $90 ___ $50 _. 19. Rezoning with conditional use planned - - development _. a. Base fee for rezoning. ,_ _ _ $5,300 , $1,500 i. Plus per acre $90 $50 b. Base fee for conditional use $5,300 $1,500 planned development _..._ 1._....._Plus per acre..... $90 _. . $50 20. Rezoning with conditional use and - - conditional use planned development ,... _. _ _ a. Base fee for rezoning $5,300 __. .$1,500 i. Plus per acre $90 $50 __ .. b. Base fee for conditional use __ _ _ _ _ $5,300 _ _ _. $1,500 i. Plus per acre ' $90 $50 .....$500....... $900....._ $100 per acre $60 per acre excess of 1 acre ' excess of 1 acre .....$500 $900...... $100 per acre $60 per acre excess of 1 acre excess of 1 acre N/A ' N/A NJA ' N/A $500 $900 $100 per acre $60 per acre excess of 1 acre excess of 1 acre NIA NIA N/A NIA ...$500 $900 $100 per acre $60 per acre excess of 1 acre excess of 'l acre N/A _ ' NIA __ N/A _ _ I N/A 3 As of June 27, 2012 Revised Attachment A Proposed Chesterfield County Planning Department Fee Adjustment Structure Options Proposed Fee Alternative Fee Structure as Structure Existing Fee Structure Recommended by Fee, Based On Planning ', Commission on Application Type _ _ March 20,..2012** c. Base fee for conditional use .planned development i. Plus per acre 21. Sign Permits, temporary signs as permitted by § 19-631 through § 19-650 __ 22. Sign Permits, all other signs for which building permits are required 23. Site plan, original submittal, including up to two resubmittals a. Plus per acre 24. Site plan, third and subsequent resubmittals, per submittal 25. Site plan, adjustment to approved site plan, per submittal or resubmittal 26. Site plan review: appeal of decision of director of planning Office, Residential Commercial, Uses and All Uses All Uses Industrial Uses $5,300 $1,500 N/A N/A $90 _.. _ $50 _ NIA N/A $100 $100 $100* ' $100* __ $130 $130 $130* $130* $2,000 '; $600 $500 ' $900 $90 $50 $100 per acre $60 per acre excess of 1 acre excess of 1 acre $400 $250 $250 $250 $400 $300 $500 ' $500 $400 $350 27. Schematic or Overall Development Plan $2,000 $600 a. Plus per acre $90 $50 28.Schematic or Overall Development Plan $400 $300 Amendment _ __.. 29. Special exceptions, temporary $550 $400 manufactured home (new) 30. Special exceptions, temporary $250 $200 manufactured home (renewal) _. 31. Special exceptions, all others __ _... _ . .$1,000 $700 32. Special exceptions, amend conditions of $600 $600 special exception __ 33. Substantial accord determinations $5,300 $1,500 excluding communication towers $500 ! $500 $500...._ $900......_ $100 per acre ', $60 per acre excess of 1 acre excess of 1 acre $500 $500 $300 $300 $300 ' $300 $300 ' $300 $300 $300 $500 $900 4 As of June 27, 2012 Revised Attachment A Proposed Chesterfield County Planning Department Fee Adjustment Structure Options Proposed Fee Alternative Fee Structure as Structure Existing Fee Structure ' Recommended by Fee, Based On Planning Commission on Application Type March 20, 2012** 34. Substantial accord determinations $5,300 $1,500 including communication towers a. Plus per acre $50 35.Variances, administrative 36.Variances, all other 37. Verification ofnon-conforming use (written) __ 38. Zoning certificate 39. Zoninc interpretation (written) ....$200 $200 $300 $300 $75 $75 $75 ___. $75. $75 $75 All Uses $100. per acre excess of 1 acre $5,300 All Uses $60 per acre excess of 1 acre $5,300 '' $100 per acre $60 per acre excess of 1 acre excess of 1 acre $300 $300 $300* $300* $100 $100 $loo $loo $100 ' $100 '' * Proposed rate the same as existing rate without split between residential and commercial applications ** Planning Commission recommended changes to draft fee ordinance (Attachment C) indicated with underlined additions and struck-out deletions. 5 As of June 27, 2012 CHESTERFIELD COUNTY '~ _ ~_ ~ ~ BOARD OF SUPERVISORS Page 1 of 1 ~~~ AGENDA Meeting Date: June 27, 2012 Item Number: 7.B. Subiect: DEFERRED ITEM: Consider the Exercise of Eminent Domain for the Acquisition of Permanent Water and Temporary Construction Easements for the Grange Hall Elementary School Offsite Waterline Extension Project County Administrator's Comments: County Administrator: Board Action ReQUe d: Authorize the County Attorney to proceed with eminent domain for the acquisition of permanent water and temporary construction easements for the Grange Hall Elementary School Offsite Waterline Extension Project and authorization to enter and take such easements prior to eminent domain proceedings. Summary of Information: At the May 23, 2012 meeting, the Board of Supervisors deferred staff's request to exercise eminent domain for the acquisition of easements across the property of R. F. Ranson and Tamara R. Anderson and WLW, L.L.C. for the Grange Hall Elementary School Offsite Waterline Extension Project. Staff has been unable to reach an agreement with R. F. Ranson and Tamara R. Anderson for the easements at 18201 Hull Street Road valued at $6351.00. The WLW, L.L.C. easement has been revised and is being presented in a separate agenda item. Grange Hall has a long standing need for public water and it is necessary to authorize this action for the health and safety of the public. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # OE)~~~~ VICINITY SKETCH DEFERRED ITEM: Consider the Exercise of Eminent Domain for the Acquisition of Permanent Water and Temporary Construction Easements for the Grange Hall Elementary School Gffsite Waterline Extension Project HULL STREET ROAD ~~ 18201. Hul{ Street Road Rr~, ~ /~~ N Chesterfield County Department of Utilities w ; - •e $ 1 hcl -866.6! 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M a ~ W ~ N~ OZ 2~ 2~~..~~ < 2~ ~ UU ~ ~~m > O 2 C ~ L133HS H~1HW w $ S i m ~_ ~~ iW U o ®~A' V'V'^JV CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~ Meeting Date: June 27, 2012 Item Number: 8.A.1. Subject: Nomination/Reappointment of Members to the Economic Development Authority for the County of Chesterfield County Administrator's Comments: County Administrator: Nominate/reappoint Mr. John Hughes and Mr. Harril Whitehurst to serve on the Economic Development Authority for the County of Chesterfield. Summary of Information: The Economic Development Authority (EDA) works in conjunction with the Department of Economic Development to help create new jobs, expand the tax base and diversify the economy of Chesterfield County. The authority is chartered through a state law that allows cities and counties to create industrial or economic development in order to facilitate economic development opportunities within the community. All members of the EDA are at-large members and seven applications were received from citizens interested in serving. Mr. John Hughes, a resident of the Clover Hill District, and Mr. Harril Whitehurst, a resident of the Midlothian District, have both agreed to serve as members of the EDA. Board members concur with the reappointment of Mr. Hughes and Mr. Whitehurst whose terms are effective July 1, 2012, and will expire June 30, 2016. Under the existing rules of procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers E. Wilson Davis, Jr. Title: Director, Economic Development Attachments: ^ Yes ^ No # ®~3'~~~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 8.A.2. Subject: Nomination/Reappointment to the Board of Building Code Appeals County Administrator's Comments: County Administrator: Nomination/reappointment of two members to the Board of Building Code Appeals. Summary of Information: The terms of two members of the Board of Building Code Appeals will expire on June 30, 2012. These members are E. Frank Dunton and Jack R. Wilson, III. Reappointment of these members would maintain the composition of membership previously established by the Board of Supervisors for the Board of Building Code Appeals. Board members concur with the reappointment of Mr. Dunton and Mr. Wilson, effective July 1, 2012, and expiring June 30, 2015. Under the existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers Richard C. Witt Title: Building Official Attachments: ~ Yes ^ No # axe CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 27, 2012 Item Number: 8.A.3. Subject: Nominations/Appointments of Members to the Richmond Area Metropolitan Planning Organization's Citizen Transportation Advisory Committee County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to nominate/appoint two members and an alternate to serve on the Richmond Area Metropolitan Planning Organization's Citizen Transportation Advisory Committee. Summary of Information: The Richmond Area Metropolitan Planning Organization's (MPO) Citizen Transportation Advisory Committee (CTAC) is composed of individuals representing the region's population. The MPO is the federally designated regional transportation planning organization that serves as the forum for cooperative transportation decision-making in the Richmond area. The function of CTAC is to advise the MPO on plans, studies, issues, and other matters related to the planning of transportation. Typically, CTAC meets every 4tn Tuesday of the month. Attached is a list of the current CTAC membership. The Chesterfield Board of Supervisors appoints two members and one alternate for a term of two years. The current CTAC representatives for Chesterfield are Mr. Herbert Richwine, Lt. John K. Jacobs, and Mr. Jonathan H. Jackson (alternate). Mr. Richwine has served on CTAC since 1988. Lt. Jacobs has served since 2006 and Mr. Jackson since 2008. All of the current CTAC representatives have asked to be considered for reappointment. Board members concur with the reappointment of Mr. Richwine, Mr. Jacobs and Mr. Jackson. Preparers R. J. McCracken Title: Director of Transportation Attachments: ^ Yes ~ No # 0®~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. DIStrICt: At -large v®~~"C3a~r Richmond Area Metropolitan Planning Organization's Citizen Technical Advisory Committee Current membership: Area Localities: Town of Ashland - Upton S. Martin (FY2012 Vice Chairman), Robert F. Brown (Alternate) Charles City County - Stephen R. Adkins Chesterfield County - Herbert Richwine, Lt. John K. Jacobs, Jonathan Jackson (Alternate) Goochland County - Robert L. Basham, Jr. (FY2012 Chairman) Hanover County - Robert P. Morris Henrico County - Gilbert L. Miles, Jr., E. Floyd Schrimsher New Kent County - Lisa M. Guthrie, Pete Sweet (Alternate) Powhatan County - D. Wayne Holland, Christopher D. DeHart (Alternate) City of Richmond - Tyron K. Bey, Julien H. Williams At-Large Appointments: Virginia Conservation Network - John Zeugner, Jan Hatcher (Alternate) League of Women Voters - Virginia P. Cowles, Noel Boraski (Alternate) Greater Richmond Chamber of Commerce - John Easter National Association for the Advancement of Colored People - Roy Bryant, Walter L. Johnson (Alternate) Richmond Area Bicycle Association - Lloyd Vye, Champe M. Burnley (Alternate) Richmond Association of Railway Patrons - Michael Testerman Virginia Commonwealth University - Paul Jez RAMPO Elderly and Disabled Advisory Committee - Linda G. Broady- Myers, Carolyn Trimmer (Alternate) ~~~~~~ {~ P' mf Meeting Date: June 27.2012 Subject: Page 1 of 2 Item Number: 8.A.4. Reappointments to the Chippenham Place Community Development Authority Board Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to reappoint the following individuals to the Chippenham Place Community Development Authority Board: 1. Sam Kaufman, Owen & Owens, Chesterfield Chamber of Commerce; 2. Chris Zitzow, VP Maximus, Midlothian Rotary; 3. Quenton Lee, Midlothian Electric, Chesterfield Business Council; 4. Jay Lafler, Gateway Association; and 5. John Pettengill, Surreywood Neighborhood Association, Gateway Association Summary of Information: The Chippenham Place Community Development Authority Board has successfully completed their initial four-year term, helping to oversee the sale of the first phase of the property, the demolition of the mall buildings, subsequent site work and the construction of the flagship Kroger store. That said, the project is by no means complete and all five existing Board members have expressed strong interest and reapplied for another term in order to see the redevelopment effort through to fruition. Accordingly, this paper asks for the Board of Supervisors to reappoint all five individuals for another four-year term. Board members concur with the reappointment of the current members. Preparers Allan Carmody Title: Director, Budget and Management Attachments: ~ Yes ^ No # ~~~~,~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued) Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. ~~ ~ >~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: .tune 27, 2012 Item Number: 8.B. Subject: Streetlight Cost Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of streetlight installations in the Clover Hill and Matoaca Districts. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; and 2. A petition is required which must be signed by 75% of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. CONTINUED NEXT PAGE Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No # 0®~~,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. CLOVER HILL DISTRICT: • In the Brookfield Subdivision At the intersection of Hartford Lane and Woodward Drive Cost to install streetlight: $736.32 (Design Cost: $350.00) Meets minimum criteria MATOACA DISTRICT: • In the River Ridge Subdivision At the intersection of Riverway Road and Riverpark way Cost to install streetlight: $736.37 (Design Cost: $350.00) Meets minimum criteria For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. STREETLIGHT REQUEST Clover Hill District Request Received: May 15, 2012 Estimate Requested: May 15, 2012 Estimate Received: June 4, 2012 Days Estimate Outstanding: 21 NAME OF REQUESTOR: Ms. Sarah J Archer ADDRESS: 8661 Woodward Drive North Chesterfield, VA 23236 REQUESTED LOCATION: In the Brookfield Subdivision, at the intersection of Hartford Lane and Woodward Drive Cost to install streetlight: $736.32 POLICY CRITERIA: Intersection: Qualified Petition: Qualified Requestor Comments: "This intersection is very dark at night and I live on the corner of the street where vehicles stop and turn right or left. Due to the economic conditions and recent break-ins in the area, more light on the corner will be a better deterrence to crime. This light is needed as an effective safety feature to diminish any harm or violence directed to me and the neighbors in this area. Thank you for your help and consideration in this matter." ~~~~~t~ Streetlight Request Map June 27, 2012 TRO T LN a~ ti O` U i ;~ ~pR ~~ O~ O~PO~ ~y '~ ~ F z v ~ R~q~o o ~~~~ °Op ~ '~o o 'QO ~~ O,Q HARTFORD C7 ~ ~~ i i O~% ~~O/ ~ SHgNNON RD SCOTTi~C '~ y~~~R v s~ ~°o / ~~ This map is a copyrighted product of N the Chesterfield County GIS Office. Streetlight Legend existing light • requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 530 265 0 530 Feet G, jS f993((''~~ '~ ®®~.~/~tj ~„Y STREETLIGHT REQUEST Matoaca District Request Received: May 24, 2012 Estimate Requested: May 24, 2012 Estimate Received: June 8, 2012 Days Estimate Outstanding: 15 NAME OF REQUESTOR: ADDRESS: REQUESTED LOCATION: Ms. Kathy Heiland 11500 Riverpark Way Chesterfield, VA 23838 In the River Ridge subdivision, at the intersection of Riverway Road and Riverpark Way Cost to install streetlight: $736.37 POLICY CRITERIA: Intersection: Qualified Petition: Qualified Requestor Comments: "There was recently an early morning fatal accident near this intersection." OO~J~i'1v~ Streetlight Request Ma p June 27, 2012 ~~ 6 Rti~ ~~ Y~q V~ ~'S TFR ¢ QFgCN RD WILLOWCR 'C G ti 0 OS oQ Fe G Oho ~Py ~5 ~~~ GA ~^( RACE D Q PO 2 Qv ~~4 F~ A 9RK WAY 'A2 F SYLVA R Ra Q ~,N ~~ ~ y ~ o 2V Q P ONCE S MARYR This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light 2, 800 N 1,400 0 This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 2,800 Feet GIs L9'J3 ,~- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 8.C.1.a.1. Subject: Resolution Recognizing Firefighter Mark S. Walker, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution Summary of Information: Firefighter Mark S. Walker retired from the Fire and Emergency Medical Services Department on June 1, 2012, after providing more than 30 years of service to the citizens of Chesterfield County. Preparers Edward L. Senter. Jr. Title: Fire Chief Attachments: ^ Yes ~ No #~jp~js~~~~; RECOGNIZING FIREFIGHTER MARK S. WALKER UPON HIS RETIREMENT WHEREAS, Firefighter Mark S. Walker retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on June 1, 2012; and WHEREAS, Firefighter Walker began his career with Chesterfield County in January 1982 as a fire utility maintenance worker and has faithfully served the county for more than thirty years; and WHEREAS, Firefighter Walker attended Recruit School #15 in October 1984 and has faithfully served the citizens of Chesterfield County in various assignments, including the Wagstaff, Dale, Manchester, Ettrick and Matoaca Fire and EMS Stations; and WHEREAS, Firefighter Walker served as an Emergency Vehicle Operators Course instructor and a part-time investigator in the Fire and Life Safety Division, as well as a mechanic; and WHEREAS, Firefighter Walker was recognized as an effective team member in various specialty shops, which saved the county thousands of dollars each year through on-duty work, including the Sewing Shop at the Wagstaff Fire and EMS Station, the Oxygen Shop at the Dale Fire and EMS Station, the Tire Chain Repair Shop, Breathing Apparatus Repair Shop, and Air Utility Project at the Manchester Fire and EMS Station. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Mark S. Walker, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. ~~!~~~P ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 8.C.1.a.2. Subiect: Resolution Recognizing Mrs. Donna D. Wicker, Commissioner of the Revenue's Office, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Donna D. Wicker will retire on August 1, 2012. Staff requests the Board adopt the attached resolution recognizing Mrs. Wicker for 15 years of service to Chesterfield County. Preparers Joseph A. Horbal, MCR Attachments: ^ Yes Title: Commissioner of the Revenue No # lJ®wJ~~y !4 RECOGNIZING MRS. DONNA D. WICKER UPON HER RETIREMENT WHEREAS, Mrs. Donna Demonbreun Wicker began her tenure of public service with Chesterfield County on July 14, 1997, as an auditor with the Commissioner of Revenue's office under then commissioner N. Everette "Ike" Carmichael, bringing with her a bachelor of business administration degree from the College of William and Mary, as well as extensive experience working in the private sector; and WHEREAS, Mrs. Wicker demonstrated her commitment to continued improvement by taking all the courses and seminars made available to her in the commissioner's office and was promoted to senior tax compliance auditor in July 2009; and WHEREAS, Mrs. Wicker is a member of, and contributed to, the Virginia Association of Local Tax Auditors; and WHEREAS, Mrs. Wicker has proved herself a faithful public servant, with a sense of duty and ethics regarding her co-workers, the citizens of Chesterfield County, and the laws and covenants of Chesterfield County, the Commonwealth of Virginia and the United States of America; and WHEREAS, Mrs. Wicker and her family are very active members in Bethany Christian Church in Richmond, where Mrs. Wicker generously helps its members and shares her God-given talents; and WHEREAS, Mrs. Wicker has been a dedicated and faithful employee of Chesterfield County's Commissioner of the Revenue for 15 years, and she will be missed by the employees of the commissioner's office for her work ethic, attention to detail, honesty, integrity and her unique and delightful sense of humor; and WHEREAS, Mrs. wicker will be missed by the citizens of Chesterfield County for her years of professional service and her belief that all have a right to expect to be treated in a fair and equitable manner; and WHEREAS, Mrs. Wicker will be fondly remembered for her vivacious personality, fun-loving ways and ability to lift one's spirit. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Donna D. Wicker and expresses appreciation on behalf of all residents for her service to the county, and congratulations and best wishes to her with all her future plans. 0®~~'~ '°, ~ ~ ,~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 8.C.1.a.3. Subject: Resolution Recognizing Mrs. Elizabeth Woolridge, Chesterfield-Colonial Heights Department of Social Services, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Elizabeth Woolridge will retire from the Chesterfield-Colonial Heights Department of Social Services on June 29, 2012, after providing 17 years of service to the citizens of Chesterfield County and the City of Colonial Heights. Preparers Marsha L. Sharpe Title: Director, Department of Social Services Attachments: ^ Yes ~ No # RECOGNIZING MRS. ELIZABETH WOOLRIDGE UPON HER RETIREMENT WHEREAS, Mrs. Elizabeth Woolridge will retire from the Chesterfield- Colonial Heights Department of Social Services on June 29, 2012, after 17 years of dedicated service to the citizens of Chesterfield County and the City of Colonial Heights; and WHEREAS, Mrs. Woolridge began her career with the Chesterfield-Colonial Heights Department of Social Services on September 12, 1994, as a Principal Clerical Aide; and WHEREAS, Mrs. Woolridge became a Customer Service Representative on July 1, 2000; and WHEREAS, Mrs. Woolridge was responsible for various administrative duties as part of the agency's customer service team, serving as a first point of contact for customers in a fast-paced environment; and WHEREAS, Mrs. Woolridge assisted customers with applications, answered questions, received telephone calls from the agency switchboard, reviewed customer information for completeness, and maintained confidential information; and WHEREAS, Mrs. Woolridge was very knowledgeable about the agency's complex programs and services, and always exhibited a professional demeanor in working with customers; and WHEREAS, Mrs. Woolridge provided exemplary customer service to the agency's customers, and was well known for her compassion, empathy and strong work ethic; and WHEREAS, Mrs. Woolridge frequently was cited on customer survey cards as being so helpful and kind; and WHEREAS, Mrs. Woolridge contributed to the agency's mission and goals by serving on many work groups, such as the agency newsletter DSSPATCH, Strategic Plan Committee, Tools for School, "Life in the State of Poverty," and United Way Coordinator; and WHEREAS, Mrs. Woolridge represented the agency to the community by participating in the Communities-in-Schools "A Day on the Job; as well as serving with other local social service agencies on State and Central Region Scholarship committees; and WHEREAS, Mrs. Woolridge has been a tremendous asset to the Chesterfield- Colonial Heights Department of Social Services and will be greatly missed by her colleagues. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Elizabeth Woolridge and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1719 Meeting Date: June 27, 2012 Item Number: 8.C.1.a.4. Subject: Resolution Recognizing Corporal Robert E. Balducci, Jr., Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal Robert E. Balducci, Jr. will retire from the Police Department on July 1, 2012, after providing more than 33 years of service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No # ®®~~'~~ RECOGNIZING CORPORAL ROBERT E. BALDUCCI, JR. UPON HIS RETIREMENT WHEREAS, Corporal Robert E. Balducci, Jr. will retire from the Chesterfield County Police Department on July 1, 2012, after providing more than 33 years of quality service to the citizens of Chesterfield County; and WHEREAS, Corporal Balducci has faithfully served the county in the capacity of Police Officer, Senior Officer, Master Officer, Career Officer and Corporal; and WHEREAS, Corporal Balducci also served as a Field Training Officer and a Firearms Instructor; and WHEREAS, Corporal Balducci was awarded the Police Star for bravery and great risk to his own life in order to protect the lives of others after responding to a call of a subject assembling a bomb in the restroom of a restaurant, and once the suspect was lured outside, removing the bomb-like device from his possession and moving it to a safer location where it could cause minimal damage to human life and property; and WHEREAS, Corporal Balducci is the recipient of a Life Saving Award for the actions he took upon arriving on the scene of a vehicle fire, observing a non-responsive individual inside the vehicle, breaking the driver's side window and with assistance from another officer, quickly removing the occupant, saving him from being burned and/or suffering from smoke inhalation; and WHEREAS, Corporal Balducci was commended for his actions that contributed to the resolution of a large number of larcenies from vehicles, utilizing witness information and an exhaustive computer records search, to identify and arrest three suspects, resulting in the recovery of more than $17,000 in stolen property; and WHEREAS, Corporal Balducci is recognized for his excellent communications and human relations skills, his professionalism and his teamwork, all of which he has utilized within the Police Department and in assisting citizens of Chesterfield County; and WHEREAS, Corporal Balducci has received numerous letters of commendation, thanks and appreciation from the citizens of Chesterfield County for service rendered; and WHEREAS, Corporal Balducci has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Balducci's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal Robert E. Balducci, Jr., and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. ®t~'!~ ~i-'~~ IM9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 8.C.1.a.5. Subject: Resolution Recognizing Career Officer Donald M. Ivey, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Career Officer Donald M. Ivey retired from the Police Department on June 1, 2012, after providing more than 21 years of service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No # ®C~~1~~ RECOGNIZING CAREER OFFICER DONALD M. IVEY UPON HIS RETIREMENT WHEREAS, Career Officer Donald M. Ivey retired from the Chesterfield County Police Department on June 1, 2012, after providing more than 21 years of outstanding quality service to the citizens of Chesterfield County; and WHEREAS, Career Officer Ivey has faithfully served the county in the capacity of Police Officer, Detective, Detective First Class, Senior and Master Detective, Master Police Officer and Career Police Officer; and WHEREAS, during his tenure, Career Officer Ivey also served as Evidence Technician, Field Training Officer, General Instructor, K-9 Officer, and Marine Patrol member; and WHEREAS, Career Officer Ivey was recognized with the Chief's Commendation Award for distinguishing himself through his quick and critical decisions as the first responder to the scene of an accident where a vehicle flipped and overturned, quickly removing two small children from the smoking vehicle, and then carefully removing the injured driver, remaining with all three victims during the entire process, thus minimizing the emotional trauma; and WHEREAS, while serving as a member of the Anti-Crime Task force, Career Officer Ivey was the recipient of the Chief's Commendation Award for the extended investigation, observation and monitoring of three suspects responsible for a series of commercial robberies, and due to teamwork, alertness and his use of law enforcement skills, the suspects were immediately arrested without incident, after the attempted robbery of a Chesterfield County restaurant; and WHEREAS, Career Officer Ivey and fellow members of the Anti-Crime Task Force were recognized with a Unit Citation Award for the successful conclusion of an investigation of a series of breaking and entering cases; the intense three-week investigation led to the arrests of suspects involved in crimes in Chesterfield County as well as other areas of Virginia and North Carolina, and the team's work resulted in the clearance of 20 cases in Chesterfield County and an additional 40 cases in 14 other jurisdictions; and WHEREAS, Career Officer Ivey and Anti-Crime Task Force members received a Unit Citation Award for their actions in the resolution of the 288 Auto Sales murder, when during their constant 24-hour surveillance, valuable evidence was obtained and used during the prosecution of the case; and WHEREAS, Career Officer Ivey is recognized for his excellent communications and human relations skills, which he has utilized within the Police Department and in assisting citizens of Chesterfield County; and WHEREAS, Career Officer Ivey has received letters of commendation, thanks and appreciation from the citizens of Chesterfield County for service rendered; and WHEREAS, Career Officer Ivey has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and ®~~~~~, WHEREAS, Chesterfield County and the Board of Supervisors will miss Career Officer Ivey's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Career Officer Donald M. Ivey, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. ®~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 8.C.1.a.s. Subiect: Resolution Recognizing Auxiliary Captain Perry W. Hornbarger, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Auxiliary Captain Perry W. Hornbarger will retire from the Police Department on July 1, 2012, after providing nearly 29 years of volunteer service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No # ~(~®~~3 RECOGNIZING AUXILIARY CAPTAIN PERRY W. HORNBARGER, UPON HIS REITREMENT WHEREAS, Auxiliary Captain Perry W. Hornbarger will retire from the Chesterfield County Police Department on July 1, 2012, after providing nearly 29 years of quality volunteer service to the citizens of Chesterfield County; and WHEREAS, Auxiliary Captain Hornbarger has faithfully served the Police Department in the capacity of Auxiliary Police Sergeant, Lieutenant and Captain; and WHEREAS, during his tenure, Auxiliary Captain Hornbarger has also served as a Department of Criminal Justice Services Firearms, Driving and General Instructor, and as a member of the Police Quality Council; and WHEREAS, Auxiliary Captain Hornbarger was honored as the Special Police Unit Officer of the Year in 1990; and WHERAS, Auxiliary Captain Hornbarger was recognized for his management of the Auxiliary Police Unit, which has contributed to making the unit respected and recognized throughout Chesterfield County; and WHEREAS, Auxiliary Captain Hornbarger and his fellow auxiliary officers were the recipient of a Unit Citation Award recognizing the dedication and diligence displayed by the Auxiliary Police Unit; and WHEREAS, Auxiliary Captain Hornbarger received the President's Volunteer Service Gold Award, representing over 500 hours of annual volunteer service, every year since the award's inception in 2003; and WHEREAS, Auxiliary Captain Hornbarger worked closely with the training department in the development and implementation of the first Auxiliary Academy in compliance with Department of Criminal Justice Services standards; and WHEREAS, Auxiliary Captain Hornbarger led the effort to convert the Special Police Unit to the Auxiliary Police Program in 2004, serving as the first Unit Commander; and WHEREAS, Auxiliary Captain Hornbarger made significant contributions to the Auxiliary Officer retirement process, and served on the Auxiliary Officers Retirement Awards Committee; and WHEREAS, Auxiliary Captain Hornbarger has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Auxiliary Captain Hornbarger's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Auxiliary Captain Perry W. Hornbarger, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. F ~~ ;~ ~.. `_ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 8.C.1.a.7. Subiect: Resolution Recognizing Mr. Willie Clarke, Information Systems Technology Department, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Mr. Willie Clarke will retire from the Chesterfield County Information Systems Technology Department on July 6, 2012, after providing 33 years of quality service to the citizens of Chesterfield County. Preparers Barry Condrey Title: CIO, IST Attachments: ^ Yes ~ No #®®~~S`' RECOGNIZING MR. WILLIE CLARKE UPON HIS RETIREMENT WHEREAS, Mr. Willie Clarke will retire from the Chesterfield County Information Systems Technology Department on July 6, 2012, after providing 33 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Clarke has faithfully served the county in the capacity of Application Services Manager, Application Team Leader, Lead Analyst Programmer, Principal Analyst, Programmer II, Programmer I, Operation Shift Supervisor and Computer Operator III; and WHEREAS, Mr. Clarke graduated from Chesterfield County's John Tyler Community College with a degree in Computer Programming and also graduated from Chesterfield County Total Quality Improvement University and completed other courses related to career preparation such as Structured Analysis and Design, Hypertext Markup Language, Frontpage web Tools, Java programming, SAP Release 3, Time management, Communications and Leadership and many others, which enabled him to provide invaluable support for the many projects he contributed to; and WHEREAS, Mr. Clarke has been instrumental in implementing some of the most technically challenging financial management, payroll and human resource systems in support of Chesterfield County Government and School Board such as the Management Science Associates and GEAC Computer Corporation financial software, the Integral HR/Payroll system, and the InFocus Financials system and the Infocus Human Resource Management system; and WHEREAS, Mr. Clarke designed and built a mainframe-based business license processing system for the Commissioner of Revenue that has been servicing the needs of county personnel as well as the business community for more than 20 years; and WHEREAS, Mr. Clarke has received nine PowerGram awards for outstanding customer service, teamwork, quality and community service in addition to dozens of other personal notes of appreciation and gratitude; and WHEREAS, Mr. Clarke was awarded multiple Celebrating Success awards including for the resolution of a Virginia Retirement System Life Insurance issue, and for extraordinary effort in the construction of a Purchase Order Entry system for the Purchasing Department; and 0®~~~ WHEREAS, Mr. Clarke provided leadership and expertise in the year 2000 renovation of the county financial systems, human resource management systems and payroll systems, resulting in no downtime or other problems, and was recognized by Budget Director Becky Dickson with a First Choice award for the outstanding effort; and WHEREAS, Mr. Clarke provided leadership and support to multiple teams including the Mainframe Standards and Architecture Team, the IST Quality Council, the Process Standards Team, Goal Team One - Value Our Employees, numerous process action teams including the Direct Deposit process action team and the Energy Accounting process action team: and WHEREAS, Mr. Clarke's knowledge, guidance, ethical behavior and analytical abilities have helped to make the Information Systems Technology Department a recognized and respected resource; and WHERAS, Mr. Clarke received an exceptional rating for his overall performance on his annual employee development plan and volunteered to act in the capacity of Deputy Chief Information Officer for the final five months of his career, assuming a significant increase in responsibility; and WHEREAS, Mr. Clarke has earned the admiration and respect of his peers, employees and colleagues at Chesterfield County for his dedication, calm demeanor, friendly personality, enthusiasm, professionalism, and exemplary customer service; and WHEREAS, Mr. Clarke has made many lasting contributions to Chesterfield County, the Information Systems Technology department and to the Information Systems Technology staff who will be forever grateful for his analytical abilities, pleasant personality and most importantly, his friendship. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Willie Clarke, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. OO~~~ti CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ixa Meeting Date: June 27, 2012 Item Number: 8.C.1.b. Subject: Approval of Virginia Retirement System Resolutions Regarding Employer and Member Retirement Contributions County Administrator's Comments: County Administrator: The Board of Supervisors is requested to approve four resolutions required by the Virginia Retirement System. Summary of Information: Recent legislation calls for localities to make certain decisions by July 1, 2012, regarding employer and member retirement contributions to the Virginia Retirement System. The Board of Supervisors has already finalized these decisions and approved the FY13 budget with funding to carry them out. The following certifications must be approved prior to July 1, 2012 to execute the changes and to conform with State requirements: • Certification by the Board of Supervisors of the employer retirement contribution rate for Chesterfield County for 2012-14 as required by Item 468 (H) of the 2012 Appropriation Act. • Certification by the Board of Supervisors of the member contribution that county employees will be required to pay beginning July 1, 2012, and certification that county employees will receive a comparable offsetting salary increase. • Certification by the Board of Supervisors that it concurs with the election of the Chesterfield County School Board to pay the Certified Rate, as required by Item 468(H) of the 2012 Appropriation Act. • Certification by the Board of Supervisors that it concurs with the election of the Appomattox Regional Governor's School to pay the Certified Rate, as required by Item 468(H) of the 2012 Appropriation Act. Preparers Scott Zaremba Title: Director of Human Resource Programs Attachments: ^ Yes ^ No # OOQ~~~ RESOLUTION Employer Contribution Rates for Counties, Cities, Towns, School Divisions and Other Political Subdivisions (In accordance with the 2012 Appropriation Act Item 468(H)) BE IT RESOLVED, that CHESTERFIELD COUNTY (55120) does hereby acknowledge that its contribution rates effective July 1, 2012, shall be based on the higher of a) the contribution rate in effect for FY 2012, orb) seventy percent of the results of the June 30, 2011, actuarial valuation of assets and liabilities as approved by the Virginia Retirement System Board of Trustees for the 2012-14 biennium (the "Alternate Rate") provided that, at its option, the contribution rate may be based on the employer contribution rates certified by the Virginia Retirement System Board of Trustees pursuant to Virginia Code § 51.1-145(1) resulting from the June 30, 2011, actuarial value of assets and liabilities (the "Certified Rate"); and BE IT ALSO RESOLVED that CHESTERFIELD COUNTY (55120) does hereby certify to the Virginia Retirement System Board of Trustees that it elects to pay the following contribution rate effective July 1, 2012: (Check only one box) x The Certified Rate of 15.03% ^ The Alternate Rate of %; and BE IT ALSO RESOLVED, that CHESTERFIELD COUNTY (55120) does hereby certify to the Virginia Retirement System Board of Trustees that it has reviewed and understands the information provided by the Virginia Retirement System outlining the potential future fiscal implications of any election made under the provisions of this resolution; and NOW, THEREFORE, the officers of CHESTERFIELD COUNTY (55120) are hereby authorized and directed in the name of CHESTERFIELD COUNTY to carry out the provisions of this resolution, and said officers of CHESTERFIELD COUNTY are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by CHESTERFIELD COUNTY for this purpose. Chairman CERTIFICATION I , Clerk to the Board of Supervisors, Chesterfield County, certify that the foregoing is a true and correct copy of a resolution passed at a lawfully organized meeting of Chesterfield County held at Chesterfield, Virginia at 3:00 on June 27, 2012. Given under my hand and seal of Chesterfield County this day of June, 2012. Clerk RESOLUTION Member Contributions by Salary Reduction for Counties, Cities, Towns and Other Political Subdivisions (In accordance with Chapter 822 of the 2012 Acts of Assembly (S6497)) WHEREAS, CHESTERFIELD COUNTY (55120) employees who are Virginia Retirement System members who commence or recommence employment on or after July 1, 2012 ("FY2013 Employees" for purposes of this resolution), shall be required to contribute five percent of their creditable compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pre-tax basis upon commencing or recommencing employment; and WHEREAS, CHESTERFIELD COUNTY (55120) employees who are Virginia Retirement System members and in service on June 30, 2012, shall be required to contribute five percent of their creditable compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pre-tax basis no later than July 1, 2016; and WHEREAS, such employees in service on June 30, 2012, shall contribute a minimum of an additional one percent of their creditable compensation beginning on each July 1 of 2012, 2013, 2014, 2015, and 2016, or until the employees' contributions equal five percent of creditable compensation; and WHEREAS, CHESTERFIELD COUNTY (55120) may elect to require such employees in service on June 30, 2012, to contribute more than an additional one percent each year, in whole percentages, until the employees' contributions equal five percent of creditable compensation; and WHEREAS, the second enactment clause of Chapter 822 of the 2012 Acts of Assembly (S6497) requires an increase in total creditable compensation, effective July 1, 2012, to each such employee in service on June 30, 2012, to offset the cost of the member contributions, such increase in total creditable compensation to be equal to the difference between five percent of the employee's total creditable compensation and the percentage of the member contribution paid by such employee on January 1, 2012. BE IT THEREFORE RESOLVED that CHESTERFIELD COUNTY (55120) does hereby certify to the Virginia Retirement System Board of Trustees that it shall effect the implementation of the member contribution requirements of Chapter 822 of the 2012 Acts of Assembly (SB497) according to the following schedule for the fiscal year beginning July 1, 2012 (i.e., FY2013): Type of Employee Employer Paid Member Contribution Employee Paid Member Contribution Plan 1 0% 5% Plan 2 0% 5% FY2013 Em to ees 0% 5% (Note: Each row must add up to 5 percent); and BE IT FURTHER RESOLVED, that such contributions, although designated as member contributions, are to be made by CHESTERFIELD COUNTY in lieu of member contributions; and BE IT FURTHER RESOLVED, that pick up member contributions shall be paid from the same source of funds as used in paying the wages to affected employees; and 0®~~~~ BE IT FURTHER RESOLVED, that member contributions made by CHESTERFIELD COUNTY under the pickup arrangement shall be treated for all purposes other than income taxation, including but not limited to VRS benefits, in the same manner and to the same extent as member contributions made prior to the pickup arrangement; and BE IT FURTHER RESOLVED, that nothing herein shall be construed so as to permit orextend an option to VRS members to receive the pickup contributions made by CHESTERFIELD COUNTY directly instead of having them paid to VRS; and BE IT FURTHER RESOLVED, that notwithstanding any contractual or other provisions, the wages of each member of VRS who is an employee of CHESTERFIELD COUNTY shall be reduced by the amount of member contributions picked up by CHESTERFIELD COUNTY on behalf of such employee pursuant to the foregoing resolutions. NOW, THEREFORE, the officers of CHESTERFIELD COUNTY (55120) are hereby authorized and directed in the name of CHESTERFIELD COUNTY to carry out the provisions of this resolution, and said officers of CHESTERFIELD COUNTY are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by CHESTERFIELD COUNTY for this purpose. Chairman CERTIFICATION I, ,Clerk to the Board of Supervisors, Chesterfield County, certify that the foregoing is a true and correct copy of a resolution passed at a lawfully organized meeting of Chesterfield County held at Chesterfield, Virginia at 3:00 on June 27, 2012. Given under my hand and seal of Chesterfield County this day of June, 2012. Clerk ®®F~Q~~, RESOLUTION Local Governing Body Concurrence with School Division Electing to Pay the VRS Board-Certified Rate (In accordance with the 2012 Appropriation Act Item 468(H)) BE IT RESOLVED, that Chesterfield County (55120) does hereby acknowledge that the Chesterfield County School Board has made the election for its contribution rate to be based on the employer contribution rates certified by the Virginia Retirement System Board of Trustees pursuant to Virginia Code § 51.1-145(1) resulting from the June 30, 2011, actuarial value of assets and liabilities (the "Certified Rate"); and BE IT ALSO RESOLVED, that Chesterfield County (55120) does hereby certify to the Virginia Retirement System Board of Trustees that it concurs with the election of the Chesterfield County School Board to pay the Certified Rate, as required by Item 468(H) of the 2012 Appropriation Act; and NOW, THEREFORE, the officers of Chesterfield County (55120) are hereby authorized and directed in the name of Chesterfield County to execute any required contract to carry out the provisions of this resolution. In execution of any such contract which maybe required, the seal of Chesterfield County, as appropriate, shall be affixed and attested by the Clerk. Chairman CERTIFICATION Clerk to the Board of Supervisors, Chesterfield County, certify that the foregoing is a true and correct copy of a resolution passed by Chesterfield County at a lawfully organized meeting of Chesterfield County held at Chesterfield, Virginia at 3:00 on June 27, 2012. Given under my hand and seal of Chesterfield County this day of June, 2012. Clerk RESOLUTION Local Governing Body Concurrence with Appomattox Regional Governor's School Electing to Pay the VRS Board-Certified Rate (In accordance with the 2012 Appropriation Act Item 468(H)) BE IT RESOLVED, that Chesterfield County (55120) does hereby acknowledge that the Appomattox Regional Governor's School has made the election for its contribution rate to be based on the employer contribution rates certified by the Virginia Retirement System Board of Trustees pursuant to Virginia Code § 51.1-145(1) resulting from the June 30, 2011, actuarial value of assets and liabilities (the "Certified Rate"); and BE IT ALSO RESOLVED, that Chesterfield County (55120) does hereby certify to the Virginia Retirement System Board of Trustees that it concurs with the election of the Appomattox Regional Governor's School to pay the Certified Rate, as required by Item 468(H) of the 2012 Appropriation Act; and NOW, THEREFORE, the officers of Chesterfield County (55120) are hereby authorized and directed in the name of Chesterfield County to execute any required contract to carry out the provisions of this resolution. In execution of any such contract which may be required, the seal of the Chesterfield County, as appropriate, shall be affixed and attested by the Clerk. Chairman CERTIFICATION Clerk to the Board of Supervisors, Chesterfield County, certify that the foregoing is a true and correct copy of a resolution passed by Chesterfield County at a lawfully organized meeting of Chesterfield County held at Chesterfield, Virginia at 3:00 on June 27, 2012. Given under my hand and seal of Chesterfield County this day of June, 2012. Clerk ~C~~f~~3 ,w CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 8.C.1.c. Subject: Resolution Supporting Chesterfield County's Participation in the Certified Crime Prevention Community Certification Program County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Chesterfield County, Virginia wishes to become a Certified Crime Prevention Community. This certification program is administered through the Virginia Department of Criminal Justice Services and recognizes the overall efforts, and support, from all aspects of county government to enhance the safety and quality of life of all members of our community. This certification will highlight our exemplary status and proactive stance for community safety for our current and future community members and businesses, while having minimal financial impact, as the cost will be absorbed through the police department's current budget. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No #~®~~~~ RESOLUTION SUPPORTING CHESTERFIELD COUNTY'S PARTICIPATION IN THE CERTIFIED CRIME PREVENTION COMMUNITY PROGRAM WHEREAS, the County of Chesterfield, Virginia, is interested in the safety and security of its citizenry and the community at large, and has adopted as one of its strategic goals, "To be the safest and most secure community of its size"; and WHEREAS, the Board of Supervisors is prepared to support appropriate efforts within the community to become totally prepared to promote crime prevention and community safety; and WHEREAS, the Department of Criminal Justice Services offers a program specifically designed to recognize Virginia communities committed to crime prevention and community safety while providing a framework for those communities to institutionalize crime prevention at the local level; and WHEREAS, this program is titled the Certified Crime Prevention Community Program, and based on a study conducted by the Virginia State Crime Commission in 1993, the goal of the program is to publicly recognize and certify localities that have implemented a defined set of community safety strategies as part of a comprehensive community safety/crime prevention effort; and WHEREAS, one of the first of its kind in the nation, this program encourages localities to develop and implement collaborative community safety plans. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chesterfield County Virginia, that Chesterfield County wishes to participate in the Certified Crime Prevention Community Program, and that the leadership of the county fully supports all reasonable efforts to meet the Department of Criminal Justice Services requirements to become designated as a Certified Crime Prevention Community. 0~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~~ Meeting Date: June 27, 2012 Item Number: s.C.1.d. Subject: Resolution Adopting the Chesterfield Emergency Operations Basic Plan, 2012 Update County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the Chesterfield County Emergency Operations Basic Plan, 2012 Update. Summary of Information: As required by the "Commonwealth of Virginia Emergency Services and Disaster Law of 2000" (Code of Virginia 44-146.13 to 146.28.1), the Emergency Operations Plan assigns broad responsibilities to departments, agencies and support organizations for disaster mitigation, preparedness, response and recovery. The Basic Plan outlines organization of county departments, critical actions and management of the interaction among the jurisdiction, state and federal authorities. The plan, which was last approved by the Board of Supervisors in 2008, is monitored and evaluated annually, and is fully updated every four years. The basic plan outlines the National Incident Management (NIMS) guidelines for county compliance. Preparers Emily Ashley Attachments: ^ Yes Title: Emergency Manaaement Coordinator NO # ®®O ~ ~,A, ~~ RESOLUTION ADOPTING THE CHESTERFIELD COUNTY EMERGENCY OPERATIONS BASIC PLAN WHEREAS, there exist dangers of many types including man-made disasters, natural disasters and possible hostile actions on an unknown enemy; and WHEREAS, the safety and protection of the citizens and property are of the foremost concern to the Board of Supervisors of Chesterfield County; and WHEREAS, the revision of the Emergency Operations Plan will continue to keep Chesterfield County in compliance with the National Incident Management System; and WHEREAS, the Board of Supervisors desires and the Commonwealth of Virginia and Federal Government require the adoption of appropriate planned protection measures. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Chesterfield, this 27th day of June 2012, hereby adopts the Chesterfield County Emergency Operations Basic Plan for county emergency management. Q~~~~~ Executive Summary Chesterfield County Emergency Operations Plan June 27, 2012 The Commonwealth of Virginia and Federal Government statutes, the Commonwealth of Virginia Emergency Management and Disaster Law of 1973, Title 44, Chapter 3.2, Section 44-146.33 through 44-146.28, Code of Virginia require the adoption of an Emergency Operations Plan for each locality every four years. The Chesterfield County Emergency Operations Plan (EOP) has been modified and updated to reflect changes in operational capabilities, lessons learned and current trends in emergency management. This plan requires adoption by the Board of Supervisors. The Emergency Operations Plan includes three pieces which are: 1. The Basic Plan, which provides for guidance for codes procedures, a large overview of the County and adoption by the Board of Supervisors; 2. Emergency Support Functions, which are administrative in nature to provide for departmental task in a disaster and are allowed to be updated on best practices for each disaster; and 3. Annexes, which are unique hazards and situations that may happen within the County that need specific information and details that are inherent to Chesterfield. In developing these three pieces, Emergency Management has worked closely with County Departments and outside agencies to ensure the plan best reflects disaster preparations, response and recovery for Chesterfield. Since the plan was last update in 2008 Emergency Management can better understand and apply the National Incident Management (NIMS) guidance as well as the full impact of federal requirements from catastrophic disasters that include pet sheltering and vulnerable populations. Due to this guidance and requirements the EOP is more streamlined to better reflect the National Response Framework (NRF) and the Commonwealth of Virginia Emergency Operations Plan (CoVEOP). This streamline will allow for a seamless resource request from the State and Federal government in the event it is necessary. In addition, the Basic Plan of the EOP also shows more continuity than in the past among other Emergency Management related plans to include the Richmond-Crater Multi-Hazard Mitigation Plan. Finally, due to the development of administrative emergency support functions the plan can quickly address lessons learned from disasters and allow for greater flexibility in the event that not every support function needs to be activated. Overall, the EOP will be continually evaluated by Emergency Management for additional improvements and lessons learned from disasters to ensure the plan is as effective as possible. ®(~~j~~~ i ~ ,~.. . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 8.C.1.e. Subject: Resolution Requesting Installation of "Watch for Children" Signs on Eastman Road in the Hylton Park and Shenandoah Hills Subdivisions County Administrator's Comments: County Administrator: The Board is requested to adopt the attached resolution requesting the Commissioner of the Virginia Department of Transportation (VDOT) to install and maintain "Watch for Children" signs on Eastman Road in the Hylton Park and Shenandoah Hills subdivisions. Summary of Information: Mr. Warren received a request from a resident to install "Watch for Children" signs on Eastman Road. If the Board is interested in having the signs installed, the attached resolution should be adopted. Recommendation: Staff recommends the Board adopt the attached resolution requesting the Commissioner of the Virginia Department of Transportation (VDOT) to install and maintain "Watch for Children" signs in the Hylton Park and Shenandoah Hills subdivisions. District: Clover Hill Preparers R.J. McCracken Title: Director of Transportation Attachments: ^ yes ~ No # WHEREAS, a resident of the Shenandoah Hills subdivision has requested the County to install "Watch for Children" signs in the neighborhood; and WHEREAS, pursuant to Section 33.1-210.2 of the State Code the governing body of any county may, by resolution, request the Commissioner of the Virginia Department of Transportation to install and maintain, at locations specified in the resolution, signs alerting motorists that children may be at play nearby. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby requests the Commissioner to install "Watch for Children" signs on Eastman Road just north of Redbridge Road facing south, and on Eastman Road just south of Keithwood Parkway facing north. AND, BE IT FURTHER RESOLVED that the cost of installing the signs be paid out of the secondary system construction allocation and maintained out of the secondary system maintenance allocation for Chesterfield County. ~~~~~~ oa ~o .r ~~ Co ~'~~ oG s~ ~~°'a Reams Road Eastman Road "Watch For Children" Sign Installation ®0~~.~~ . ~ "~~ ,n. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 27, 2012 Item Number: 8.C.2.a. Subject: Request for a Music/Entertainment Festival Permit for Taylor & Sons Amusements Co., Inc. to Conduct a Carnival at the Jefferson Davis Flea Market on June 28 through July 15, 2012 County Administrator's Comments: County Administrator: The Board of Supervisors is requested to consider the request of Taylor & Sons Amusement Co., Inc., for a music/entertainment festival permit, for a carnival at the Jefferson Davis Flea Market on June 28 through July 15, 2012. If the Board grants the request, staff recommends that it be granted subject to the attached conditions. Summary of Information: Taylor & Sons Amusements Co., Inc. proposes to conduct an outdoor carnival on Thursday, June 28 through Sunday, July 15, 2012 at the Jefferson Davis Flea Market at 5700 Jefferson Davis Highway. Taylor & Sons is an experienced carnival operation that has sponsored numerous shows on the east coast. They have not, however, ever sponsored a show in Chesterfield County. The event, which would include rides, food and outdoor games, music and entertainment would be staged in the parking lot located at 5700 Jefferson Davis Highway. Hours of operation would be from 4:00 p.m. to 11:00 p.m. Mondays through Fridays, 11:00 a.m. to 12:00 midnight Saturdays and Sundays. Preparers Jeffrey L. Mincks Attachments: ^ Yes No # 0003.2 Title: County Attorney 0505:88277.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA There will be a minimal gate fee to the carnival, and entrants would be required to purchase sheets of tickets at $20.00 per sheet in order to ride the amusement rides. It is estimated that over the 18 days of operation approximately 5,100 people would attend the carnival. Food and beverages would be provided by Taylor Shows, Inc. The music/entertainment arrangements have been reviewed by the County Attorney's Office and are adequate to meet the requirements for obtaining a permit provided that the sponsors comply with the attached conditions, which will allow for proper crowd control, medical care, sanitation, and other needs. These are the same conditions that have been imposed on other carnivals in the County. 0505:88277.1 ©~~~.Jr~ CONDITIONS FOR ISSUING PERMIT TO AMUSEMENT PROMOTIONS, INC. 1. Permit holder shall hire off duty Chesterfield County police officers to provide traffic and crowd control during all hours of Carnival operation, as follows: June 28, 2012 (Thursday) June 29, 2012 (Friday) June 30, 2012 (Saturday) July 1, 2012 (Sunday) July 2, 2012 (Monday) July 3, 2012 (Tuesday) July 4, 2012 (Wednesday) July 5, 2012 (Thursday) July 6, 2012 (Friday) July 7, 2012 (Saturday) July 8, 2012 (Sunday) July 9, 2012 (Monday) July 10, 2012 (Tuesday) July 11 2012 (Wednesday) July 12, 2012 (Thursday) July 13, 2012 (Friday) July 14, 2012 (Saturday) July 15, 2012 (Sunday) Hours: 4:00 pm - Hours: 4:00 pm - Hours: 11:00 am Hours: 11:00 am Hours: 4:00 pm - Hours: 4:00 pm - Hours: 4:00 pm - Hours: 4:00 pm - Hours: 4:00 pm - Hours: 11:00 am Hours: 11:00 am Hours: 4:00 pm - Hours: 4:00 pm - Hours: 4:00 pm - Hours: 4:00 pm - Hours: 4:00 pm - Hours: 11:00 am Hours: 11:00 am 11:00 pm (2 officers) 11:00 pm (2 officers) - 12:00 am (2 officers) - 12:00 am (2 officers) 11:00 pm (2 officers) 11:00 pm (2 officers) 11:00 pm (2 officers) 11:00 pm (2 officers) 11:00 pm (2 officers) - 12:00 am (2 officers) - 12:00 am (2 officers) 11:00 pm (2 officers) 11:00 pm (2 officers) 11:00 pm (2 officers) 11:00 pm (2 officers) 11:00 pm (2 officers) - 12:00 am (2 officers) -12:00 am (2 officers) 2. Permit holder shall maintain a First Aid station, with at least one certified Emergency Medical Technician on duty during all times of Carnival operation. 3. Prior to the Carnival, the permit holder shall provide the Fire Marshal with a site plan showing the means of emergency access to the premises where the Carnival is being conducted. 4. No food vendor shall sell or give away any food unless a permit for food vending has been issued by the Chesterfield Health Department. All permit applications have been completed. 5. Permit holder shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and County Attorney, as follows: a. Permit holder must provide a certificate of insurance with a minimum Commercial General Limit of $5,000,000 per occurrence for General Liability and $5,000,000 per occurrence for Automobile Liability. b. Permit holder must provide the Risk Manager with a complete list of all vendors who will work at the Carnival. Each vendor must provide a certificate of insurance with a minimum Commercial General Limit of $1,000,000 per occurrence and $2,000,000 general aggregate. c. The insurance required by this provision must be provided before the permit holder or any vendor will be allowed to begin set-up for the event. 6. No carnival ride shall be operated unless a permit for its operation has been issued by the Building Official. All permit applications have been completed. 7. No food vendor shall sell any food unless a permit for food vending has been issued by the Health Department. All permit applications have been completed. 8. Permit holder will comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Carnival. 9. Failure to comply with any of the above conditions will result in immediate and automatic revocation of the Music/Entertainment Festival Permit. 0505:88277.1 ®®® CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ,~, ~~ AGENDA Meeting Date: June 27, 2012 Item Number: 8.C.2.b. Subiect: Request for Music Festival Permit for St. Augustine Catholic Church's Festival to be held August 24, 25 and 26, 2012 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board consider a music festival permit for St. Augustine Catholic Church's Festival to be held August 24, 25 and 26, 2012. Summary of Information: St. Augustine Catholic Church, located at 4400 Beulah Road in Dale Magisterial District, plans to hold a festival on August 24, 25 and 26, 2012, from 9:00 a.m. until 10:00 p.m. on the church lawn. The festival's main purpose is to raise funds for and increase community awareness of the proposed construction of new church building facilities. The event will feature live musical performances from several bands, food and beverages (non-alcoholic) for sale, and children's games. Approximately 500 people are expected to attend the festival each day. Preparers Jeffrey L. Mincks Title: County Attorney 0505:88358.1 Attachments: ~ Yes ^ No ~®(~~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The applicant's plan meets the substantive requirements of the entertainment permit ordinance, and the property is properly zoned. The church has made adequate provisions for public safety, fire prevention, medical protection, sanitation, traffic control, and security. Specifically, 1) the church will contract to provide two port-a-johns and one sanitizer station to supplement the church's bathroom facilities; (2) the local Rescue Squad and Chesterfield Fire and EMS will be available for the event; (3) the Police Department does not believe off-duty police officers are necessary for this event; (4) music will be played in such a manner that it will not be audible beyond the property or constitute a nuisance to adjacent property owners; and(5) the church is self-insured through Catholic Mutual Group. Although the Board of Supervisors may require a bond to ensure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require the church to post a bond. 0505:88358.1 0~~~ Q~ CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 2 ,~. AGENDA Meeting Date: June 27, 2012 Item Number: 8.C.3. Subject: Request for a Permit to Stage a Fireworks Display for Chesdin Landing Independence Day Celebration on Sunday, July 1, 2012, with a Rain Date of July 2, 2012 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a permit to stage a fireworks display for Chesdin Landing Independence Day Celebration on Sunday, July 1, 2012, with a rain date of July 2, 2012. Summary of Information: The Community of Chesdin Landing has requested permission from the Board to stage a fireworks display at the driving range at Lake Chesdin Golf Club on Sunday, July 1, 2012 at dusk, with a rain date of July 2, 2012. The Community of Chesdin Landing has retained Jake Walther of Southern Exposure Pyrotechnics, LLC to discharge the fireworks. Mr. Walther is an experienced, capable fireworks discharger. The Community of Chesdin Landing has submitted evidence of a $2,000,000 fireworks liability insurance policy. The Fire Marshal's Office has reviewed the request and has indicated that the Preparers Jeffrey L. Mincks Attachments: ~ Yes ^ No Title: County Attorney 0505:88296.1 ®O~~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA proposed display meets all applicable criteria under the Fire Prevention Code. The Fire Marshal and the Director of Utilities have also determined that fireworks displays such as the one proposed by The Community of Chesdin Landing do not have an adverse environmental effect on Lake Chesdin. 0505:88296.1 ®~~~ ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~~. Meeting Date: June 27, 2012 Item Number: 8.C.4. Subject: Set Public Hearing to Consider Repealing Article v of Chapter 15 Relating to Massage Clinics and Amending Sections 15-121, 15-122.1, 15-122.2, 15-133, 15-135, 15-137, 15-139, 15-162, 15-163, 15-179, 15-186, 15-187, and 15-246 of the County Code Pertaining to Regulated Occupations and Services County Administrator's Comments: County Administrator: The Board is requested to set a public hearing for July 25, 2012 to consider amendments to the County Code pertaining to regulated occupations and services. Summary of Information: The Police Department has completed a review of the County Ordinances governing regulated occupations (massage clinics, nightclubs, adult businesses, precious metal dealers, solicitors, taxicabs, and fortune tellers) and is proposing several amendments as follows in order to comply with state law, ease administrative burdens, and strengthen law enforcement efforts: 1. Eliminate the permit requirement for massage therapists and clinics: As this profession has matured, it is no longer necessary to regulate it at the local level other than to require a business license. Massage therapists are regulated by the state and are required to obtain certification from the State Board of Nursing. Richmond and Henrico no longer require a local permit and merely require a business license to be obtained. Preparers Jeffrey L. Mincks Attachments: ^ Yes ^ No Title: County Attorney 0623:87414.1(86537.1) ®®~~.~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA 2. Broaden the requirement for background checks: Current County ordinances require applicants for regulated occupations to submit to a criminal background check. The background checks are processed by the Police Department through the State Police Central Criminal Records Exchange. Currently, only the State database of criminal convictions is checked. Section 15.2-1503.1 of the Code of Virginia authorizes the search of both state and national criminal conviction databases, but the State Police will not conduct a national criminal background check unless the applicable County ordinances explicitly refer to § 15.2-1503.1 of the Code. Accordingly, the proposed amendments all make explicit reference to authorizing state law so that national checks can be conducted. The amendments also increase the fees associated with background checks to cover the cost of the national background check charged by the State Police. The Police Department also recommends limiting the time period for which criminal convictions can be considered to the ten (10) year period immediately preceding application for the permit. 3. Amend regulations with respect to precious metal dealers as follows: a. allow the chief of police to revoke a permit for any violation of the ordinance regardless of whether there is a criminal conviction for such violation as the ordinance previously required; b. require the dealer to maintain and file records required by ordinance with the police department in electronic format, similar to how such records are currently kept and submitted by pawn brokers; c. extend the holding period before resale for precious metals or gems from ten (10 ) days to f if teen (15 ) days as is now required by a 2012 legislative change; d. require dealers to take photographs of each item purchased to aid in law enforcement activities; and e. extend the renewal period from six (6) months to one year to ease the administrative burden of processing renewal applications. Staff recommends setting a public hearing for July 25, 2012 to consider the proposed amendments. ~® AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY REPEALING ARTICLE V OF CHAPTER 15 RELATING TO MASSAGE CLINICS, AND BY AMENDING AND RE-ENACTING SECTIONS 15-121, 15-122.1, 15-122.2, 15-133, 15-135, 15-137, 15-139, 15-162, 15-163, 15-179, 15-186, 15-187 AND 15-246 RELATING TO BACKGROUND CHECKS FOR REGULATED OCCUPATIONS AND SERVICES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Article V of Chapter I S of the Code of the County o Chester geld, 1997, as amended, is repealed; (2) That Sections 15-121, 15-122.1, 15-122.2, 15-133, 15-135, 15-137, 15-139, I5-162, 15-163, 15-179, 15-186, I5-187, and 15-246 of the Code of the County o Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: ARTICLE VI. NIGHTCLUBS AND OTHER ADULT ENTERTAINMENT DIVISION 1. NIGHTCLUBS Sec. 15-121. Nightclub permit required from chief of police--Application; issuance. (a) Every person desiring a business license to operate a nightclub, as defined in chapter 6, shall first apply to the chief of police, or his designee, for a permit to conduct such activity. Each such application shall be accompanied by a fee in the amount of AAA $62.00. (b) Information required on the permit application shall include, but not be limited to, the following: 000 (6) Written authorization to conduct a background investigation of the applicant, including fingerprints and personal descriptive information for the purpose of obtaining criminal history record information, the costs of which shall be borne by the applicant. The fingerprints shall be forwarded to Virginia State Police for processing through the Central Criminal Records Exchange to the Federal Bureau of Investigation as authorized by Va. Code &15.2-1503.1. ~ ~~n' ~°,.,,,.a° e~i etc a ~„ • +;,..,+° ,,,°~ c ~ -uiicrcv~irvc~crgcccc-dn=c (~- ~~ 000 (d) The applicant shall not be issued a permit if the county's investigation or the information furnished in compliance with this article shows that the applicant has been convicted within the last ten (lOZyears from the date of the application of a felony or any other crime materially affecting the applicant's ability to conduct the permitted activity including a crime involving moral turpitude, or has been denied a permit or has had a permit revoked under any statute or ordinance similar in substance to the provisions of this article. In addition, each application shall be reviewed by the county departments charged with enforcing the business license, zoning, building, plumbing, utility, health, o6z3(os~a6s3~. i i C~ Ci ~ ~ ~ , electric and fire prevention codes, as needed, and no permit shall be issued if the applicant's business in the county does not comply with these and any other applicable county or state laws or regulations. 000 DIVISION 2. ADULT BUSINESSES Sec.15-122.1. Adult business permits required from chief of police--Application. (a) Every person desiring a business license to operate an adult business, as defined in chapter 19, shall first apply to the chief of police, or his designee, for a permit to conduct such activity. Each such application shall be accompanied by a fee in the amount of ~5-A9 $62.00. The permit shall be valid for a period of 12 months and may be renewed subject to the same requirements as the initial permit. (b) Information required on the permit application shall include, but not be limited to, the following: 000 (6) Written authorization to conduct a background investigation of the applicant, including fingerprints and personal descriptive information for the purpose of obtaining criminal history record information, the costs of which shall be borne by the applicant. The fingerprints shall be forwarded to Virginia State Police for processin tg hrough the Central Criminal Records Exchange to the Federal Bureau of Investigation as authorized by Va. Code §15.2-1503.1. ° ~~°' r°°°-•a~ ~e Via- -~~~~ fie. 000 Sec.15-122.2. Same--Issuance. 000 (d) The applicant shall not be issued a permit if the county's investigation or the information furnished in compliance with this division shows that the applicant has been convicted within the last ten (10) years from the date of the application of a felony or any other crime materially affecting the applicant's ability to conduct the permitted activity including a crime involving moral turpitude, or has been denied a permit or has had a permit revoked under any statute or ordinance similar in substance to the provisions of this division. In addition, each application shall be reviewed by the county departments charged with enforcing the business license, zoning, building, plumbing, utility, health, electric and fire prevention codes, as needed, and no permit shall be issued if the applicant's business in the county does not comply with these and any other applicable county or state laws or regulations. 000 0623(05):86537.1 2 ®~ ~ ~ ~ ~,$ ARTICLE VII. PRECIOUS METAL DEALERS 000 Sec. 15-133. Same--Method of obtaining. (a) The permit required by this article shall be issued by the chief of police upon payment of a ~AA:A9 $237.00 application fee and satisfaction of the requirements of this article. The applicant will provide written authorization to conduct a background investi atg ion, including fingerprints and personal descriptive information for the purpose of obtaining criminal history record information, the costs of which shall be borne by the applicant. The fingerprints shall be forwarded to Virginia State Police for processin~gh the Central Criminal Records Exchange to the Federal Bureau of Investigation as authorized by Va. Code §15.2-1503.1. A permit will not be issued if the applicant has been convicted within the last ten (1 OZyears from the date of the application of a felony or any other crime materially affecting the applicant's ability to conduct the permitted activity including a crime of moral turpitude, or if the applicant has been denied a permit or has had a permit revoked under any statute or ordinance similar in substance to the provisions of this article. , ~~~' ~°°°-a~ °''°°'~. Information required on the application shall include, but not be limited to, the applicant's full name, aliases, address, age, sex, race, Social Security Number, date of birth ;the name, address and telephone number of the applicant's employer, if any; and the location of the place of business of the dealer. The applicant shall date and sign the application and certify that the information contained in the application is true and correct. Before a permit is issued, the dealer must have all weighing devices used in his business inspected and approved by local or state weights and measures officials and present written evidence of such approval to the chief of police. (b) No license shall be valid for more than sip twelve (12) months from the date of issuance. Any license may be renewed in the same manner as the initial license is obtained. The renewal application fee shall be $200.00. 000 Sec. 15-135. Same-Revocation. (a) The chief of police may revoke a dealer's permit if such dealer violates any reporting or recordkeeping requirements of this article or if such dealer is convicted T T,.,,., ~~.° ~;,.~~ -~~°*~°~ °~ ~ a°~'°-~ by any court for violating any provision of this article, +"° °'~~°~ °~ r----- -- ~ --- ------ ---- ------ -- - ---- (b) Any false statement made on the application form voids the permit as if it had never been issued. 000 0623(05):86537.1 3 ®Q ~ ~ ~ ~ Sec. 15-137. Records, copies of bills of sale required; right of entry of law-enforcement officials. (a) Every dealer shall maintain adequate records to reflect the information listed below which shall appear on bills of sale. The form of the bill of sale shall be provided by the chief of police. One copy of the bill of sale shall be retained by the dealer for not less than 24 months, one copy shall be delivered during regular county work hours to the chief of police at his office within 24 hours of the sale and one copy shall be delivered to the seller of such precious metals or gems or borrower whose loan is secured by precious metals or gems. If the purchase or loan occurs during a weekend then the delivery to the chief of police shall be made no later than 10:00 a.m. of the next regular county work day. Every dealer shall furnish the information required by this section in a manner prescribed by the chief of police, which may include electronic format. The required information is as follows: (1) The name of the dealer and his employer or principal, if any. (2) A complete description of each item, including weight, and all names, initials, serial numbers or other identifying marks or monograms appearing on the items and the price paid for each item. (3) The date, time and place of receiving the items. (4) The name, residence address and phone number, work address and telephone number, age, sex, race, height, weight, hair and eye color, other identifying marks, date of birth, driver's license number or Social Security Number and signature of the seller or borrower. (5) Verification of the identification of the seller or borrower, including the type of identification exhibited, the issuing agency and the number thereon. (6) A statement of ownership from the seller or borrower. (b) In addition to the information required to be maintained in section (a), every dealer shall also maintain within its records a photograph of each item received. ~ Every dealer shall admit to his premises during regular business hours the chief of police, his sworn designee, or any law-enforcement official of the state or federal governments, and shall permit the chief of police or other such law-enforcement official (i) to examine all records required by this article and any item listed in a record which is believed by the chief of police or official to be missing or stolen, and (ii) to search for and take into possession any item known to him to be missing or known or believed by him to have been stolen. 000 Sec. 15-139. Dealer to retain purchases. (a) The dealer shall retain all precious metals or gems purchased or given as security for a loan for a minimum of ten fifteen calendar days from the time of filing the bill of sale with the chief of police. During such period of time the dealer shall not sell, alter or ~®~~,~ 0623(05):86537.1 4 dispose of any item containing precious metals or gems, in whole or in part, or remove such items from the county. 000 ARTICLE VIII. SOLICITORS 000 Sec. 15-162. Issuance of permit; renewal. 000 (b) Information required on the solicitor permit application shall include, but not be limited to, the following: 000 (8) Written authorization to conduct a background investigation of the applicant, including fingerprints and personal descriptive information for the purpose of obtaining criminal history record information, the costs of which shall be borne by the applicant. The fingerprints shall be forwarded to Virginia State Police for processing_through the Central Criminal Records Exchange to the Federal Bureau of Investigation as authorized by Va. Code &15.2-1503.1. ~ ~~~' Y°,.,,..a° e~3ec~-a~1~t:e-in=rc~~iigt'~1=~v~iict~eftl~l, "utivir~~v~ia°c~vy *che-applivmii--is ate. 000 (c) The applicant shall not be issued a permit if a county investigation or the information furnished in compliance with this article shows that the applicant has been convicted within the last ten ~l0~years from the date of the application of a felony or any other crime materially affecting the applicant's ability to conduct the permitted activity including a crime involving moral turpitude, or had a prior permit revoked under any statute or ordinance similar in substance to the provisions of this article. A permit issued under this article shall be good for 30 days from the date of issuance unless earlier revoked. Every solicitor shall carry his permit with him at all times while engaged in soliciting, and shall display such permit to any person who shall demand to see the permit while he is so engaged. 000 Sec. 15-163. Fees. A fee of ~8 $57.00 to cover the costs of investigation of the applicant and processing of the application shall be paid to the treasurer of the county when the application is filed. 000 0623(05):86537.1 5 ®~~' ARTICLE IX. TAXICABS 000 DIVISION 2. CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY Sec. 15-179. Certificate of public convenience and necessity. 000 (b) A certificate of public convenience and necessity shall be effective until January 31 following its issuance and must be renewed annually. The chief of police shall provide a form for applications and renewals which includes authorization to conduct a background check and certification by the applicant that the information contained in the application is true and correct. Written authorization to conduct a background investigation will include fingerprints and personal descriptive information for the purpose of obtaining criminal history record information, the costs of which shall be borne by the applicant. The fingerprints shall be forwarded to Virginia State Police for processing through the Central Criminal Records Exchange to the Federal Bureau of Investigation as authorized Va. Code X15.2-1503.1. 000 DIVISION 3. DRIVER'S PERMIT Sec. 15-186. Required. No person shall drive a taxicab without first attending a basic taxicab driver orientation program approved by the chief of police, and obtaining a driver's permit from the chief of police. The chief of police may, however, issue a temporary or provisional permit for a period not to exceed 90 days during which period such person shall attend the basic taxicab orientation. The initial driver's permit shall last for 12 months and may be renewed thereafter annually provided the driver attends follow-up taxicab orientation within 12 months preceding the date of renewal. Each applicant for a driver's permit shall pay ~2A-A9 $57.00 for the permit and each renewal. The fee for replacement of lost, stolen or damaged permits shall be $10.00. Sec. 15-187. Application. 000 ~ The applicant will provide written authorization to conduct a background investigation of the applicant including fingerprints and personal descriptive information for the purpose of obtaining_criminal history record information, the costs of which shall be borne by the applicant The fingerprints shall be forwarded to Virginia State Police for processing through the Central Criminal Records Exchange to the Federal Bureau of Investigation as authorized by Va. Code &15.2-1503.1. 000 0623(05):86537.1 6 0 ~ ~ ~. ~.~ ARTICLE XI. FORTUNE-TELLERS Sec. 15-246. Fortune-tellers. 000 (b) The permit application shall include, but not be limited to, the following: 000 (2) Written authorization to conduct a background investigation, ~~°'••a~„^ ° °,.:~,:~°' °°^-~a °''°°'~. of the applicant, including fingerprints and personal descriptive information or the purpose of obtaining criminal history record information, the costs of which shall be borne by the applicant. The fingerprints shall be forwarded to Virginia State Police for processin tg hrough the Central Criminal Records Exchange to the Federal Bureau of Investigation as authorized by Va• Code &15.2-1503.1. A fee of $37.00 to cover the costs of investigation of the applicant and processing of the application shall be paid to the treasurer of the county when the application is filed. 000 (d) The applicant shall not be issued a permit if the county's investigation or the information furnished in compliance with this article shows that the applicant has been convicted within the last ten (l0~years from the date of the application of a felony or any other crime materially affecting the applicant's ability to conduct the permitted activity including a crime involving moral turpitude, or has been denied a permit or has had a permit revoked under any statute or ordinance similar in substance to the provisions of this article. In addition, each application shall be reviewed by the county departments charged with enforcing the business license, zoning, building, plumbing, utility, health, electric and fire prevention codes, as needed, and no permit shall be issued if the applicant's business in the county does not comply with these and any other applicable county or state laws or regulations. (3) That this ordinance shall become effective immediately upon adoption. ~~~~~~ 0623(05):86537.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA S ~,.9 --~ Meeting Date: June 27, 2012 Item Number: 8.C.5.a. Subiect: Transfer $7600 from the Dale District Improvement Fund to the School Board to Purchase Interactive White Boards for Jacobs Road Elementary School County Administrator's Comments: County Administrator: Board Action Regueste Transfer $7600 from the Dale District Improvement Fund to the School Board to purchase interactive white boards for Jacobs Road Elementary School. Summary of Information: Supervisor Holland has requested the Board to transfer $7600 from the Dale District Improvement Fund to the School Board to purchase interactive white boards for Jacobs Road Elementary School. The County can give money to the School Board to purchase capital equipment to be used for school programs. The interactive white boards connect the students and teachers to digital lesson plans where students can interact with the content being presented in class. The interactive white boards will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must purchase the interactive white boards in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director, Budget & Management 0425:88353.1 Attachments: ^ Yes ~ No # ®~~`~ ~.~ Page 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request Virginia law places substantial restrictions on the authority of the County to give public funds such as District Improvement Funds to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? School Jacobs Road Elementary 2 If an organ'~zation is the applicant what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) We are a CCPS elementary school. Our vision is to provide students with rigorous information and opportunities to gain skills that will help them be successful in the 21`~ century in our community. 3. What is the amount of funding you are seeking? ~~ ~~ nteractive Boards x $3800 = $22 0 ~ Total $22 ~~GO® 4, Describe in detail the funding request and how the money, if approved, will be spent. We are requesting funds . to upgrade technology in our school. We want to purchase projectors to accompany the new laptops our teachers will receive. This will help reduce the amount of paper used to make copies. We also want to purchase document cameras to enchance ins~rction. Teachers wiU be able to project books and other written materials for class use. We are really trying to bring our classrooms into the 21't century and engage our students. OCj~~.~~ Page 2 5. Is any County Department involved in the project. event or program for which you are seeking funds? We will involve the CCPS technology department in advising us in making the approriats purchases. 8. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? supported us with funding to improve technology. Jacobs Road PTA has 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes ^ No Is the organization non-profit? Yes ® No ^ Is the organization tax-exempt? Yes ® No ^ 8. What is the address of the applicant making this funding request? Jacobs Road Elementary School 8800 Jacobs Road Chesterfield, Va 23832 9. What is the telephone number; fax number, e-mail address of the appiicant? 804-674'f 320 804-276-9045 fax myla_burgess~ccpsnet.net Signature of appiicant If you ate signing on behalf of an organization you must be the president, vice-president, chalrmaNdirector orvice-chairman of the organization. ADO®~.~~ Page 3 ign I l `'C~ Tide (if signin n behalf of an organization) Printed Name J .2~2 9 ~z Da e O~Q a ,~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~»o Meeting Date: June 27, 2012 Item Number: 8.C.5.b. Subject: Transfer $8345 from the Dale District Improvement Fund to the Chesterfield County School Board to Fund Construction of Dugout Roofs and a Score Board at the Softball Field at Meadowbrook High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $8345 from the Dale District Improvement Fund to the Chesterfield County School Board to fund construction of dugout roofs and a scoreboard at the softball field at Meadowbrook High School. Summary of Information: Supervisor Holland has requested the Board to transfer $8345 from the Dale District Improvement Fund to the Chesterfield County School Board to fund construction of dugout roofs and a scoreboard at the Meadowbrook High School softball fields. The County can legally transfer public funds to the School Board to make capital improvements on County property for a public purpose. The work must be performed in accordance with both the Virginia Public Procurement Act and School Board purchasing polices. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director, Budget & Management 0425:88352.1 Attachments: ^ Yes ~ No ~p~~ ,~~ ZD12-05-23 04:45 COOPER 8p4Z751350>? 8047514131 1'?` ( c7r1~ DISTRICT IMPROVEMENT FUNDS APPLICATION U ar~ v~~ ~..~ -~-~ r C=-o 1c~ ~ This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding arthatthe County can legally consider your request. vlrglnla law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considsrin9 your request. 1. What is the name of the applicant (person or organization) making this funding 1 request? pr-1rt J--C ` f 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation andlor bylaws toapplication.) ~~ ~ ~~ ~ ~ P 11Z 3. What is the amount of fund(ng you are ~/ seeking? ~ 8 3 ~1f S • ~~ ,~ tV~.~-~ ~1~ owt' c~s -~~r' 2~' ~d 3 r ~ 4. Describe in detail the funding request and vrz,R~ e~3 bo +- how the mone if a roved, will be s ent. ~~ sco ~. Re orc~ rz ~`~ ~ ~'` ~ 5. Is any County Department involved in the project, event or program for which p you are seeking funds? 5 "~ ll~ C 6. If this request far funding will not fully fund n I I ~ your activity or program, what other ~ V (-fit individuals or organizations will provide -~ the remainder of the funding? 7. If applicant is an organization, answer the following: is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? w~~~.z.~.~no. i Yes Yes ./' Yes / No~_ No No ®©~~~~ 05/22/2012 15;14 No.; R238 P.001/002 2012-05-23 04:45 COUPER 8042751350» 8047514131 P 2IZ Page Z s. What is the address of the applicant making this funding request? IJ f S~ ~s~-~vr~ {~~ L ~. ~ V'~ 9. What is the telephone number, fax number ~ y ~O 7 ~ ~ ~S~~C7 e-mail address of the applicant'/ Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president chairman/director or vlcerhalrman of the organization. .'}~~ h Cdr Signature Title (if signing on behalf of an organization) Printed Name ~Jr7/~o la Gate u.~~~,:~~.}su.~ 05/22/2012 15;14 No.; H236 OQ®~~,~ P.002/002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ixr Meeting Date: .tune 27, 2012 Item Number: 8.C.5.c. Subject: Transfer a Total of $990 from the Matoaca District Improvement Fund to the Juvenile Detention Home to Purchase Ten Electronic Readers for the Post- Dispositional Program County Administrator's Comments: County Administrator: Transfer a total of $990 from the Matoaca District Improvement Fund to the Juvenile Detention Home to Purchase 10 Electronic Readers for the Post- Dispositional Program. Summary of Information: Supervisor Elswick has requested the Board transfer $990 from the Matoaca District Improvement Fund to the Juvenile Detention Home to purchase electronic readers for the Post-Dispositional Program. The electronic readers will be owned by the County and will become a part of the Juvenile Detention Home's inventory of property. The Juvenile Detention Home must purchase the instruments in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Attachments: ^ Yes ~ No Title: Director, Budget and Management 0425:88367.1 ~~~~..~~ ~h~'' Page 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? Chesterfield Juvenile Detention Home Post-Dispositional Program 2 If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) The purpose of the CJDH Post-Dispositional Detention Program is to provide a secure treatment facities for juveniles before the Courts in Chesterfield and Colonial Heights as an alternative to state commitment, allowing the juveniles to access community-based services, remain connected to their families and their schools. 3. What is the amount of funding you are seeking? $990.00 4. Describe in detail the funding request and how the money, if approved, will be spent. The funding request is to purchase e-readers for the post-dispositional program residents. The e- readers are the Simple Touch Nook from Barnes and Noble, and they are specially designed for secure environments, with no access to the Internet. They are priced at $99 for each one, and we are requesting 10. The e- readers will allow residents to expand their reading opportunities, which has been an emphasis for the CJDH Educational Program. The e-readers will allow the facility to offer an expanded array of reading materials, approved by our librarian for age and developmental appropriateness, and give the residents the opportunity to learn how to use new technology. 5. Is any County Department involved in the project, event or program for which you are seeking funds? Chesterfield Juvenile Detention Home is a County Department. Page 2 6. If this request for funding will not fully fund your activity or program what other individuals or organizations will provide the remainder of the funding? CJDH will not purchase these items at this time if the funding is not granted. 7. If applicant is an organization, answer the followiing: Is the organization a corporation? Yes Is the organization non-profit? Yes Is the organization tax-exempt? Yes 8. What is the address of the applicant making this funding request? 9600 Krause Rosd Chesterfield, VA 23832 9. What is the telephone number, fax number, e-mail address of the applicant? 804-768-7873, brownmag~chosterfieid.gov ^ No ^ No ® No ^ Signature of applicant. if you are signing on behalf of an organization you must be the president, vice-president, chairmaNdir+ector or vice~hainman of the organization. Signatu Diroctor Title (if signing on behalf of an organization) Marilyn t3. Brown Printed Name June 12, 2012 Date ®~~~,.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: June 27, 2012 Item Number: s.C.5.d. Subject: Transfer $10,000 from the Midlothian District Improvement Fund to the Parks and Recreation Department for the Department to Purchase Materials to Erect a Pavilion at Huguenot Park to Honor the Memory of CPL William Kyle Middleton istrator's Comments: County Administrator: Transfer $10,000 from the Midlothian District Improvement Fund to the Parks and Recreation Department for the Department to purchase materials to erect a pavilion to honor the memory of CPL William Kyle Middleton who lost his life while serving in the United States Marine Corps in Afghanistan. Summary of Information: Chairman Gecker has requested the Board to transfer $10,000 from the Midlothian District Improvement Fund to the Parks and Recreation Department for the department to purchase materials needed for FC Richmond Soccer Club to erect a pavilion at Huguenot Park to honor the memory of CPL William Kyle Middleton who lost his life while serving in the United States Marine Corps in Afghanistan. FC Richmond Soccer Club originally requested funds from the county to purchase the materials. The county is not legally authorized to give money to private organizations like FC Richmond, but the county can give money to the Parks and Recreation Department for the department to purchase building materials and make capital improvements on county property for a public purpose. The department must purchase the materials in accordance with the Virginia Public Procurement Act and county purchasing polices. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers _. Allan M. Carmody Title: Director, Budget & Management 0425:88431.1 ^ No Attachments: ^ Yes i ' Page 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeking? 4. Describe in detail the funding request and how the money, if approved, will be spent Greenfield Dragons Athletic Association (FC Richmond) Youth Soccer club serving families of Chesterfield County $20;00 ,000 ~j 10~ d OCR The money requested will be used to help build a pavilion at Huguenot Park to help honor the life and legacy of a former FC Richmond player, Kyle Middleton. Kyle, a member of the soccer club for 5 years, was killed in Afghanistan in November of 2010. The club, would like to honor Kyle's legacy by constructing a pavilion at Huguenot Park (in between fields 2 & 3) to be used for player benches during games/practices, potential team meetings, weather related shelter, and other club activities. We feel this pavilion would be a great project to honor the memory of CPL William Kyle Middleton. _ i JUN~26-2812 02:49P FROM:MOLLOY 8046012479 5. Is any County Department involved in the project, event or program for which you are seeking funds? 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 7. If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? 70:7176297 Parks and Recreation P.2 We received a majority of the funds for the project through a life insurance policy that was given to FC Richmond on behalf of a former player in the program, Kyle Middleton. Kyle was killed in Afghanistan while 'fighting for our country with the US Marine Corps. Kyle left a portion of his life insurance policy toward the benefit of FC Richmond Yes ~X No Yes X No Yes X No 8. What is the address of the applicant FC RICHMOND making this funding request? -_1365 OVERBROOK ROAD RICHMOND, VA 23220 9. What is the telephone number, fax number 804-266-9555 e-mail address of the applicant? TRAVEL@FCRICHMOND.COM_, Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairmanldirector or vices-chairman of the organization. Signature ~ ~'Cc~of c~ l.c~oC ~t~.- oaora33eo. i J JUN-26-2012 O2:49P FROM:MOLLOY 8046012479 T0: 7176297 P.3 Page 3 Title (if signing on behalf of an organization Printed Name (o ~ ~ l ~- i3 to 0407:23380.1 d *~ „„ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: .tune 27, 2012 Item Number: 8.C.6. Subject: Donation of a Surplus Truck to the Petersburg Fire Department County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve the donation of a 1985 Chevrolet truck (step van) in its current operating condition to the Petersburg Fire Department. Summary of Information: The Chesterfield Fire and Emergency Medical Services (CFEMS) Department has used this truck for 27 years as a "SCUBA Rescue Unit." The truck will be declared surplus once the new 2012 SCUBA Rescue Unit is placed in service within the next several months. The Petersburg Fire Chief has expressed interest in obtaining the vehicle to support the Petersburg Fire Department's newly formed SCUBA rescue team, which operates with limited funding. In consultation with a local dealer, Chesterfield's Fleet Maintenance Division of the General Services Department estimates the truck's wholesale value to be approximately $4,000. However, auction of the truck would be expected to generate less revenue given the specialized design of the vehicle. Based on the anticipated limited opportunities for re-sale and the needs of a neighboring fire & emergency medical services mutual aid partner, it is requested that the Board approve the donation of the 1985 truck to the Petersburg Fire Department upon delivery and acceptance of the 2012 SCUBA Rescue Unit. Preparers Edward L. Senter, Jr. Title: Fire Chief Attachments: ^ Yes ^ No # a~f~?.~~ ~.,4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ~~~ AGENDA Meeting Date: June 27, 2012 Item Number: 8.C.7. Subject: Addition of Improvements to Wagner's Way and the Police Department Parking Lot to the Route 10 Widening (Frith Lane to Greenyard Road) Bond Project County Administrator's Comments: County Administrator: The Board is requested to approve the addition of improvements to Wagner's Way and the Police Department parking lot, to the Route 10 Widening (Frith Lane to Greenyard Road) Bond Project. Summary of Information: In April 2012, the Board authorized the County Administrator to execute change orders, up to $600,000, for the Route 10 Widening (Frith Lane to Greenyard Road) bond project. The $6 million project is nearing completion. Anticipated change orders to date total approximately $435,000. Staff recommends improvements to Wagner's Way and the Police Department parking lot be added to the project. Wagner's Way does not drain well, the pavement is old and needs to be resurfaced, drainage structures are deteriorating and its connection with Route 10 is not well defined. The police department parking lot pavement is also old and in need of resurfacing. (Continued on next page) Preparer: R.J.McCracken Title: Director of Transportation Preparer: Allan M. Carmody Title: Director, Budget & Management Attachments: ^ Yes ^ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: continued The Wagner's way work is estimated to cost approximately $200,000. The police parking lot paving is estimated to cost $45,000. The exact costs will not be determined until final plans are prepared. The additional work can be paid for from the anticipated balance from the Route 10 widening project. No additional funds will be required. If the additional work is approved, the Board will need to increase the previously authorized change order cap by approximately $30,000. Because of the limited meeting schedule during the summer, staff recommends the Board authorize the County Administrator to execute change orders, if necessary, up to the full amount budgeted for the project. County policy requires Board of Supervisors' approval of change orders greater than $50,000; change orders whose cumulative total exceeds ten percent of the contract, and changes in the scope of the project. Recommendation: Staff recommends the Board: 1) Authorize the addition of the improvements to Wagner's Way and the Police Department parking lot, and 2) Authorize the County Administrator to execute all necessary change orders for the work, up to the full amount budgeted for the project. DIStrICt: Dale ROUTE 10 (FRITH TO GREENYARD) PROJECT ESTIMATE ORIGINAL UPDATED Preliminary En ineerin $ 380,000 $ 383,000 Ri ht-of--Way $ 332,000 $ 332,000 Utility Relocation $ 893,000 $ 409,000 Construction En ineerin $ 210,000 $ 252,000 Construction $3,467,000 $ 4,125,000 Construction contingency $ 618,000 $ 399,000 Signage $ 100,000 $ 100,000 Mitigation $ 0 $ 0 Total $6,000,000 $ 6,000,000 OC)t~3~.~~? ROUTE 10 (FRITH LANE -GREENYARD ROAD) WIDENING PROJECT POCAHONTAS'' STATE PARK RT 288;. COURTHOUSE RD FRITH LN G PROJECT G~~~ ~~P ROUTE 10 GREENYARD RD ^ 2/12/10 ®C~:~1 ~. ~~3 ~ ~ ;, ~t,A ~ ., ..~ ~ `! i ~.-.•= anotis sNOww~l . ~~ ~, :~ ~. .~ ~~. ~ ~~ ,~ ,, ~~ ~ ~~~~~!li~,~Ii!+;~j~ , a ~~tta .::~ F a:~ ~i~ii ~ ;~ ~ ~~ C y,... ~: . ~_ .. ... _ - - _. ~;:~ r~ J ~~ ~ ~~ '~ ~ '_ i' ~ Q t k~ `1~ ~i~ ~G~RS ~.~ ~ 1~ ~~ I~ r r,° ;+ ~~ +~ I ~~ i ~ 1. ~~ ~ p ~~ __ .~ "~~«- ~ ~ ~~ ~~~~~ ~ H U [w-i ~1 F ,~ , ~I `~, ~ ~ i;~ r ~ ~ ~ ~ o ~! U ~ ~ ~ ~ ~ .~~ 0 ~ p a ~ ~ ~' I ~~ ` t a ~ W ~. w ~ ~_ ~' j ~ `~ r~ a ~ ~ ~~ ~ ~~~ i ~ Q ,~,,~yi ~ « i'A+~, ~ _ ~, ~, ~ ! ~~' Ya. ,.~- /J i' ~ ~~ ,y,» CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 27, 2012 Item Number: 8.C.8. Subiect: Consider an Application for the Demolition of a Designated Historic Structure, the Clarke Residence, Located at 4515 Centralia Road County Administrator's Comments: County Administrator: Refer matter to Preservation Committee for recommendation. Summary of Information: The Applicant is requesting that the Board grant the right to demolish a historically designated structure, the Clarke Residence, located at 4515 Centralia Road after making an offer to sell the structure for 12 months at fair market value, per Section 19-51 (h) of the Ordinance. In 1988, the Board unanimously approved the historic designation of the Clarke Residence - structure and parcel - (Case 88HP0009) due to the following: 1. This is a distinguished building of high architectural quality and historic interest; and 2. This designation will cause no significant adverse effect on the future development of the County. The only condition placed on the case was that "this designation shall not present an obstacle to the relocation of Hopkins and Centralia Roads." Preparers Kirkland A. Turner Attachments: ~ Yes ^ No ~®4~ ~? Title: Director of Planning CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 2 of 2 ,,.s AGENDA The Clarke Residence was built circa 1917 and is a two-story, frame house with center right front door, asymmetrical dormer; two-story, columned porch and a tin roof . It is an excellent example of a middle class home in the suburbs of the 20th century. This home is one of 12 residences in the early suburb known as Centralia, fronting on Centralia Road, between Hopkins and Chester Roads. Centralia was one of the earliest developments south of Richmond. It served as a railroad stop and transportation hub to the Chesterfield County Courthouse. There are five other designated structures on Centralia Road. One of these designated structures is adjacent to the Clarke House and another is directly across Centralia Road. The applicant applied for a demolition permit for 4515 Centralia Road in December 2011. The applicant was notified that the house could not be demolished due to the fact that the structure (and entire 1.63 acre parcel) was historically designated. The applicant attended the January 10, 2012 Preservation Committee meeting to learn the options available for the property. After this meeting, the applicant proceeded to apply to remove the historic designation from the entire property. The Planning Commission and the Preservation Committee planned to hold a joint public hearing on April 17, 2012 regarding the removal of the historic designation from the Clarke Residence (Case 12HP0187) (parcel and structure). However, the applicant withdrew his request before the public hearing was held. If the Board does grant the applicant approval to demolish the structure after the applicant has made a bona fide offer to sell the structure for 12 months, the 1.63 acre parcel will still be considered a designated property, requiring all land disturbing activity to receive a Certificate of Appropriateness from the Preservation Committee. Though not required by ordinance, staff recommends that this matter be referred to the Preservation Committee as such referral may provide useful information. ~~Q~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: .tune 27, 2012 Item Number: 8.C.9.a. Subiect: Authorize the County Administrator to Execute a Change Order for Mary B. Stratton Park Sports Fields County Administrator's Comments: County Administrator: Board Action Regue ed: The Board of Supervisors is requested to authorize the County Administrator to execute change order three for Mary B. Stratton Park Sports Fields in the amount of $240,219 and restore $69,781 in project contingency, and transfer the required funding as outlined below. Summary of Information: During the course of construction at Stratton Park, unforeseeable complications arose due to the discovery of subsurface rock and unsuitable soils. The proposed change order will address the additional costs associated with subsurface rock removal and the removal and replacement of unsuitable soils, as well as the modification of light-pole foundations and changes to the synthetic turf drainage system. In addition, a previously planned warm-up area beside the field complex has been removed from the project scope due to the recent geological complications. As a result, the expected project completion date will be pushed back two months to February of 2013. Funding for the additional work will come from a combination of general park improvements ($100,000) and the reserve for future capital projects ($210,000). The requested funding will cover the change order, additional engineering costs and restore general project contingency. Staff recommends approval. Preparer: Michael S. Golden Preparer: Allan M. Carmody Attachments: ^ Yes Title: Director. Parks and Recreation Title: Director, Budget and Management r ~ i ITl9 . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 8.C.9.b. Subiect: Change Order #17 and Final for Contract 06-0377 - Phase II Modification - Proctors Creek Wastewater Treatment Plant County Administrator's Comments: County Administrator: Approve Change Order Wastewater Treatment County Administrator #17 for the Phase II Modifications Plant in the amount of $517,363.11 to execute the necessary documents. Summary of Information: at Proctors Creek and authorize the Change Order #17 represents the addition of an equalization basin to improve treatment levels and facilitate wastewater treatment regulations compliance. The Change Order also includes pipe supports to stabilize the gas and sludge lines in the digesters, installation of radar level transmitters to provide greater flow control of waste sludge, and various construction addition and credits along with the reconciliation of the final quantities. The current contract amount is $29,488,251.04; with approval of this change order, the new contract amount will be $30,005,614.15. Funds are available within the project. The county administrative policy for change orders requires that all change orders exceeding $50,000 be approved by the Board of Supervisors. Preparer: George B. Hayes Title: Assistant Director of Utilities Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ^ No # ®~~ ~.~~ CHESTERFIELD COUNTY - BOARD OF SUPERVISORS Page 1 of 2 ""° AGENDA Meeting Date: June 27, 2012 Item Number: s.C.~o. Subject: Approval of Memorandum of Understanding with the City of Richmond to Serve Juveniles Displaced by the Closing of the City Juvenile Detention Home County Administrator's Comments: County Administrator: Board Action Reaueste The Board is requested to authorize the County Administrator to execute a Memorandum of Understanding with the City of Richmond. Summary of Information: The City of Richmond closed its Juvenile Detention Home on or about April 27, 2012 and asked surrounding jurisdictions to house the juveniles displaced by the closure. The Chesterfield Juvenile Detention Home accepted approximately ten (10) youths on an emergency basis and has served as the receiving facility for all City juvenile detainees. The Chesterfield Detention Home has determined that it has the staff and resources to hold up to ten (10) Richmond youths and continue to serve as the receiving facility for the immediate future. The City of Richmond has agreed to pay the County the amount of $166 per day for each of the ten (10) spaces, whether used or not. The Memorandum of Understanding will remain in effect until terminated by either party, which could occur without cause upon fourteen (14) days' advance notice. There would be operating costs associated with the additional juveniles, though staff expects those expenses to be more than covered via the $166 per diem. Furthermore, no additional full-time positions would be required as all Preparer: Sarah C. Snead Title: Deputy County Administrator, Human Services Preparer: Allan M. Carmody Title: Director, Budget and Management 0623:88323.1 Attachments: ^ Yes ~ No ~C ,~ ~ ~_~.~~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA staffing needs could be addressed with part-time and/or some overtime scheduling, expenses that would also be covered by the associated per diems. Given the temporary nature of this arrangement, staff recommends deferring the corresponding appropriation for these additional services until the FY2013 year-end process in an effort to avoid unneeded budget increases. The City Council approved the Memorandum of Understanding on June 11, 2012. Staff also recommends approval. ®~~~ ~® Chesterfield County, Virginia Juvenile Detention Home 9600 Krause Road -Chesterfield, VA 23832 Phone: (804) 748-1469 -Fax: (804) 706-2761 -Internet: chesterfield.gov Marilyn G. Brown Director Memorandum of Agreement Relocation & Housing of Richmond Juvenile Detention Detainees The County of Chesterfield ("County") and the City of Richmond ("City") hereby enter into the following emergency Memorandum of Agreement ("MOA") to accommodate a segment of the City of Richmond's Juvenile Detention population and provide in-take services. 1. The County agrees to provide space and services at the Chesterfield Juvenile Detention Home ("CJDH") commensurate with those services provided to its current population for up to ten (10) City juvenile detainees according to the terms and conditions set forth herein. In exchange for this guarantee of space, the City agrees to pay the County the per diem rate for each Richmond detainee of $166.00, whether or not utilized by the City, as long as this MOA is in effect. A minimum daily rate of $1,660.00 per day will be billed by the County on a monthly basis and paid by the City within thirty (30) days of receipt of such bill. The per diem rate for each Richmond detainee committed to the Virginia Department of Juvenile Justice is $116.00 and the monthly bill to the City will reflect the difference. In the event that the number of juveniles placed in the CJDH by Chesterfield JDR Court makes it impracticable to continue to reserve ten spaces for the City, then CJDH may reduce the number of beds available to the City under this MOA, and the City shall only pay the per diem for the beds actually used. 2. All medical service costs beyond those the CJDH medical staff ordinarily provides, including services not covered by the detainee's insurance, and all medication costs, shall be the responsibility of and paid by the City. 3. All transportation for City detainees shall be the responsibility of and provided by the City, unless otherwise agreed to in writing by both parties. 4. CJDH will serve as the receiving facility for detainees, but the City shall provide personnel who shall serve as the point of contact responsible for coordination and movement of all City detainees and who will be responsible to respond to CJDH questions, concerns, and requests in a timely manner. Use of the CJDH's video teleconferencing system will be limited to the hours of 9-11 a.m. and 3-5 p.m. 6. The term of this agreement shall be from April 27, 2012 until such time that it is either amended by the mutual consent of the parties or terminated by either party. Either party may terminate this agreement in its sole discretion for any reason whatsoever upon fourteen (14) days advance notice. James J. L. Stegmaier Date Byron Marshall, CAO Date County Administrator Chief Administrative Officer Chesterfield County City of Richmond ~~~~ ~~ 0623:88359.1 Providing a FIRST CHOICE community through excellence in public service CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: June 27, 2012 Subject: Page 1 of 1 Item Number: 8.0.11. Amendment to the Chippenham Place Community Development Authority Memorandum of Understanding County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve an amendment to the Chippenham Place Community Development Authority Memorandum of Understanding. Summary of Information: The Chippenham Place Community Development Authority (CDA) was established in 2008 to finance the demolition and public infrastructure associated with the subsequent redevelopment of the Cloverleaf Mall property. Currently, the first phase of the 83 acre site has been sold to the county's development partner, Crosland, demolition of the entire mall building and associated outparcels has been completed, and construction of the project's flagship Kroger store is well underway and on schedule for its late fall opening. To facilitate the redevelopment, the county agreed, in a Memorandum of Understanding (MOU), to pledge the incremental sales and real estate taxes from the project as the primary funding source for the repayment of the CDA financing. The MOU, approved by the Board in January 2011, needs to be amended to correct the real property valuation amount that is used as the base for the incremental revenue calculations. This change has no material financial impact on the project or the county, but is needed to properly determine the special assessments on the privately held properties in the district that serve as the back-up funding source for the project. The other parties to the MOU have approved this amendment. Preparers Allan Carmody Title: Director, Budget and Management Attachments: ^ Yes ^ No # 0©(~~ ~' ~ AMENDMENT TO MEMORANDUM OF UNDERSTANDING THIS AMENDMENT TO MEMORANDUM OF UNDERSTANDING (this "Amendment") is made as of June _, 2012, by and between the COUNTY OF CHESTERFIELD, VIRGINIA (the "County"); STONEBRIDGE REALTY HOLDINGS LLC, a Delaware limited liability company, or its successor or assigns, as landowner and developer (the "Developer"); and CHIPPENHAM PLACE COMMUNITY DEVELOPMENT AUTHORITY (the "CDA") for the purpose of amending the terms of the Memorandum of Understanding entered into by these parties dated October 1, 2011 (the "Memorandum"). WITNESSETH WHEREAS, the parties now wish to amend the Memorandum in order to correct the base year the real property tax revenues collected by the County in the CDA District during calendar year 2011; NOW, THEREFORE, in consideration of the foregoing, the parties set forth the following: 1. In paragraph 5(v) of the Memorandum, the figure of $3,498,499 is deleted and replaced with $2,453,200. A corrected paragraph 5(v) is set forth below: The Incremental Tax Revenues shall equal the sum of (I) all of the County's regular ad valorem real property tax revenues (not including any special tax revenues) collected each calendar year by the County within the CDA District (including payments of any "roll back" taxes) which exceed the ad valorem real property tax revenues collected by the County within the CDA District during calendar year 2011 which were based on a real estate assessment amount of $2,453,200 and (II) all of the County's portion of the retail sales and use tax collected each calendar year by the County from retail and other establishments located within the CDA District and subject to such retail sales and use tax. Such Incremental Tax Revenues shall be paid semi-annually by the County to the CDA (or its assignee), in an amount equal to the Incremental Tax Revenues collected in each such six-month period (but not exceeding actual Incremental Tax Revenues collected in such calendar year), on each April 1 and October 1, beginning on or before April 1, 2014. 2. Except as expressly amended herein, the terms of the Memorandum are hereby ratified and reconfirmed and remain in full force and effect in all respects. WITNESS the following signatures. COUNTY OF CHESTERFIELD, VIRGINIA By: Title: County Administrator ~~~~.4 a~ 2723:88311.1 CHIPPENHAM PLACE COMMUNITY DEVELOPMENT AUTHORITY By: Title: Chairman STONEBRIDGE REALTY HOLDINGS LLC, a Delaware limited liability company By: C4 Stonebridge, LLC Its: Manager By:_ Title: ®®~~t9 ~ 2723:88311.1 2 ~° ''~ ., ~xo CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 8.C.12. Subject: State Roads Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state roads acceptances. Summary of Information: Bermuda District: Greenbriar Woods Section 3 Matoaca District: LEC Apartments Springridge at Swift Creek Harpers Mill/Otterdale Road Phase 1 Otterdale Road Phase 2/Harpers Mill Parkway Phase 2, portion of Preparers Richard M McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -GREENBRIAR WOODS, SECTION 3 DISTRICT: BERMUDA MEETING DATE: June 27, 2012 ROADS FOR CONSIDERATION: CURRIER CT HORSESHOE BEND DR OVERRIDGE DR RINGLE WAY TOSH LN Vicinity Map: GREENBRIAR WOODS, SECTION 3 o ~ ~ ~ G~ ~ G~~FF G~~ ~ y m p~ <y ~tP O TWIN CEDARS~~ n~ m o A Q m N/<< S ~. FGx~Do ~ l`~T~R ~ v O~ a 'r ~ z 2 Q- ~° " m A TOOLEY DR y2 c~ ~~ 9~ ~Q~ ~X~GN~N ~~ v EDENjG G~~~ ~y o J~~~~O ts-o ~ ~~O~~P~ OG~ GQ-~ G'( pE •~~~'4- NoRSESN AR OR E~E~ ~~ ~~ G~ TR~t;1.= T~~YRD GAR O~ ~.ouls`~ Produced By Chestefield Counly GIS = F D~~g ~ 9 .~`cP,SAN ~G'1~ S~GP Z yTA/~ Q DR C'.c~ ny DT s~ ~ES~ '97yF ti y~ 2~ O j ~i ,~ yG~L ~ ~ y0 c G'C v~ e~~~ ~~ cr ~ . ~ ~No < O ~ N~ 't ~y 'Y '. ? .,~ O ER Ay O~ HER~T P .rte' ~o PGP~P~ Se~\aG ~~~~ G~ ~~ A i~ D Se~~ < 'P,. s~, a WAY $-o ~'~P TO: Board of Supervisors ~~O ~~ 5~e- ~J~~ ~~ C~~' ~~O ~~~ ~Z ~~ ~ ~NNq FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -LEC Apartments DISTRICT: MATOACA MEETING DATE: June 27, 2012 ROADS FOR CONSIDERATION: SKYLINE RIDGE DR Vicinity Map: LEC Apartments ~~O J ~O BRgO MCN FFR pkwy ~~~~ ~O Fz~ ~~ ~P ~ 1 P U~ 10 ,o R~~~ O 1 ~Q- ~ ~ P ~ Q- ~ O~ o odJ J~ O~P~ ~~ ~O~' ~,P GBIRO ~~ CT J O2 ~~~0 1 - LOWERY BLUFF WAY 2 - CROWNE RIDGE LOOP 3 - WYNN LN 4 -CENTRAL POINTE RD 8 -TERRACE ARBOR CIR 10 -SAPPHIRE DR 11 -SKYLINE RIDGE DR Produced By Cheaterflsld County GIS ®~ ~.~'"~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - SPRINGRIDGE AT SWIFT CREEK DISTRICT: MATOACA MEETING DATE: June 27, 2412 ROADS FOR CONSIDERATION: DIAMOND RIDGE DR SAPPHIRE DR SKYLINE RIDGE DR VICInIN Mep: SPRINGKIDGE AT 5WIFT GKEEIC V~ ~~ G~ ~~O O~~ ~ ~~ ~ e° ~~ ~~ 5~ ~J~~ qi~N~ A~ ~,rT- GBIRO ~~ ~° J~ ~O ~~. ~O BRq~ Mc IVEER Pk wy /~~~ ~° R~ .s~v FZE~i ~~ G ~~P~~ -lY w lr ~o ~ // ~~ ~O 1P ~- 1 - LOWERY BLUFF WAY 2 - CROWNE RIDGE LOOP 3 - WYNN LN 4 -CENTRAL POINTE RD 10 -SAPPHIRE DR 11-SKYLINE RIDGE DR Produced By Cheaterflald County GIS ~Qt~~,~~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -Harpers Mill/Otterdale Road Phase I DISTRICT: MATOACA MEETING DATE: June 27, 2012 ROADS FOR CONSIDERATION: OTTERDALE ROAD Vicinity Map: Harpers Mill/Otterdale Road Phase I SON P p,RK D R yU~J~ H ~P~e C~ n G I R ~ ~,`v 2 m ~ v o~ Q~ HAM ON M xi v~ ~` ~. Q- E~~O ~ O R Q- ~=~ ~ ~p T J~ ~ m a TE ~ L ~ O ~ NAL ~ .~Q' ~N ~ O~ `Li G~ C M~°TO ~'Q Z y a ~ w CON y ~~~ O ~~ ~~ by a Q o A Y ~~' ~- O 2~,0 ~5Q ON M~pO ,~~'~ TON LEN DR ~Q p,MPT ~ -9,~ AMP ~ Np,M P T N G~~ ,~ .ono ~ 9~,0 ~s ~ c TON ~`,y P~ STATION CT o~ cT .~ O N VAL~~ GLPN DS ,40 ~Q o~ ,~~` z ~o~ ~ O~ FGJ,S N J P~~~ Produced By Chesterfield County GIS V®(~~.~~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Otterdale Road Phase 2 / Harpers Mill Parkway Phase 1 -portion of DISTRICT: MATOACA MEETING DATE: June 27, 2012 ROADS FOR CONSIDERATION: HARPERS MILL PARKWAY OTTERDALE ROAD PULLMAN LANE Vicinity Map: Otterdale Road Phase 2 / Harpers Mill Parkway Phase 1 -portion of ONPp4tK DR p~, Uq 'PO,P~~p. ~~ ~PTOC~ rt ~ Z y ti- 92-~0~ ~~OO Q~ ~QCT CT ~ v fR ~ Q~~v ~ON ARgo 0 'L C~ TER T H ~ DN M~a O +n k !/ > z ~lq! ' ~ Q O w ~~ w 2p 2 T ~ .< 94 ~ ~ 6~ ~'Ot ~ ~ ZF~ ~~ ` o ~ ~ r` ~ o~ ~ `~ ~~ ~ti~ <<p~ ~~ ti~ ~ S pZ gsy a COLO~GN ~Q v Wqy Ny `~~~~ Oy~y y ~a ~ yy~ o_ ova s c a ~~y ~ duo ~ ~ `~~~ 0~ 9~~0 ~.~ 3aPQ'Wit 'P N O ~~ to Z 5~ P~ ~~~ ,`Oea Q,MPTOf11~ ON ~ ,q~ LEN DR v~' ~y ~y ~,P p~ G+ ,SON GREEN9~ MQ ~ A ~ NPpRPT NG~' ,~ TO U ~ '9 F~ c S ~ BA ~ ~ Fy TON P( Q~ C STATION CT F A T~ Rp ~ ~ ~.eTO 9 O Q~ON VA1.~ O~p`AtSDS,QO ~~ ~ z siy a R` ~ G C ~ ,yam NP R s ~~,~ Q~ ~ PL A `~ ~ OHO ~ ~ , 4 HARPERS MILL P , O QE a ~ ~e W~ ~~ ~v Produced By Cheetefield Counly GIS ~C~~~ ~~ 1H9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 8.C.13. Subject: Initiate an Application for Conditional Use Planned Development Approval to Permit a Freestanding Sign to Be Located Along Iron Bridge Road at Ridgedale Parkway County Administrator's Comments: County Administrator: Initiate an application for conditional use planned development approval to permit a free standing sign to be located on property along Iron Bridge Road at Ridgedale Parkway, in the Dale Magisterial District, appoint Kirkland Turner, Director of Planning, as agent for the Board of Supervisors for the purpose of this application, and waive disclosure. The effected Tax IDs will be determined. The sign is intended to identify the Ukrop Park, the Collegiate School Aquatics Center, Mary B. Stratton Park and others within the development. Summary of Information: Mr. Holland is requesting that the Board initiate an application for conditional use planned development approval to permit a freestanding sign to be located along Iron Bridge Road at Ridgedale Parkway to identify mixed uses. Preparers Kirkland A. Turner Attachments: Yes ^ No Title: Director of Planning '~~~~ ~ ~~ l ~~\ , ~ I , Ya ~ ~ ~~ '' Y O ~, ~~ ^V ~ _, r / ~ a ix~ Meeting Date: June 27, 2012 Subject: Creation of School Health Nurse Positions County Administrator's Comments: County Administrator: Page 1 of 2 Item Number: 8.C.14. Board Action Regu~ed: The Board is requested to approve the creation of 10 full-time positions (8 public health nurses, 1 nurse supervisor, and 1 nurse manager) in the Health Department and increase school reimbursement revenue by $705,900 to fund the positions. Summary of Information: Updated state basic aid calculations require school divisions across the Commonwealth to increase per pupil spending on school health nurses for the upcoming 2012-2013 school year. The increase results from the updating of prevailing statewide cost averages for school nurses as part of the biennial re-benchmarking process. In Chesterfield, that increase raises the per pupil requirement fro into approximately $768,300 FY2013. Moreover, the state r must be related to personnel namely registered nurses, nu nurses. Accordingly, this is a Preparer: Dr. Parham Jaberi Preparer: Allan Carmody Attachments: ~ Yes m $63 per student to $76, which translates of additional, required expenditures in equirements stipulate that the expenditures costs for certain credentialed positions, rse practitioners and licensed practical request to create ten school health nurse Title: Director, Chesterfield Health District Title: Director, Budget and Management ^ No # 00®~..~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA positions in the Health Department in order to satisfy the bulk of the increased state standard. The remainder of the required increase, approximately $62,400, will be satisfied through additional spending in contracted health services in the school budget, which will allow for needed flexibility in FY2014 when the state standard is relaxed to $75 per pupil. The Health Department manages the school health nurse program in conjunction with their broader community health mission and thus the request for creation of county positions. Health Department oversight of school health nurses provides improved cross-departmental coordination and staffing for emergency response and the ability to refer certain health needs to a clinic directly. The overwhelming majority (approximately 96 percent) of the program's cost is funded by the school division through annual reimbursements, similar to the shared services model in place for other functions such as school grounds maintenance. ®Gl~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 8.C.15.a. Subject: Acceptance of a Parcel of Land Along Lawing Drive from William A. and Cheryl A. Battle County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing a total of 0.02 acres along Lawing Drive from William A. and Cheryl A. Battle, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 0~(~~~. VICINITY SKETCH Acceptance of a Parcel of Land Along Lawing Drive from William A. and Cheryl A. Battle N Chesterfield County Department of Utilities w .~ .E $ 1 hcl -666.67 Re t .~. ~~ ,~'~.'gt-LT8 pJp ~ $`' b t° ~c~ UINCE J. KOTH, P.E. ~ No. 025129 NO TITLE REPORT WAS PROVIDED AT THE TIME OF THIS PLAT PREPARATION. EASEMENTS MAY EXIST THAT ARE NOT SHOWN. L07 12 ~ G & E CONSTRUCTION, LL D.B. 9501 PG. 143 GPIN: ' 807649095400000 VACANT ZONED I-2 8 29r2P18_ E 137_x_ _ _ RO 11806967.11 E i i LOT 4 G & E CONSTRUCTION, LLC R/A LAWRENCE WELCHER i D.B. 9501, P G. 143 I+ LOT 3 GPIN: 0,~ ACRE 606649853500000 ~$ WILLIAM A AND CHERYL A VACANT BATTLE ZONED I-2 $~~ D.B. 9650, PG. 763 Q W GPIN: 806649932300000 ~ 13701 CAWING DRIVE w- vcr 20' SWM/BMP EASEMENT ~•~~,\~o. NOTE: ~ W 1180687. E ~• ~'i ~~~:~~ * 25' PARCEL I, 3649258.48 N 6 oyia ~'is SHOWN ON PB z rte, ~ ~ ~ 48 PG 93 TO i .,~,I ~ ~ ~ ~~19,0 • S, ~~ R,I• ~ BE CONVEYED ~ ~ 8 i BY SEPARATE I ~I N Sr•?s~ ' ~ _ ~ ~ ~ 6099 INSTRUMENT i ~i 6 o e X20 ~3.~9, ~ ~ ~ ~ 0.02 ACRES 20' SWM/BMP + e~~ Qs W f DEDICATED TO ACCESS W I jrZ s~ ~ CHESTERFIELD C EASEMENT ~ ~~^ 31 W` 3~ h ~ • O~ C/0 JAMES AND ELLEN MAYTON 1927, LLC D.B. 9146, PG. 245 GPIN: 807649332000000 VACANT ~ ZONED I-1 16.9 ROD(F) ` (~ I ~ LOT 2 ~ 1927, LLC D.B. 9448, PG. 174 GPIN: 1806649990900000 VACANT SPLIT ZONING: ~ I-1 AND i-2 ~l~ 3' ~~ 3 co I~ 11 ~la blg N1~ N1a R~-f7~~' 1160'f TO THE OD z I m I ~,1 ~, ~ QB_TA-T~'46' SOUTH LINE OF F) , I ;" z 1 a ~ a`B~iV Z875'S~ STA TE ROUTE .618 16.00120.00 ~ _ 20.32' qF„p.~.~~ (~ N ~~ E 5` PRESCRIPTIVE SIN ROD F 12.45 N i j Lv640' ~n~~' ~ DIE~TA-fS0'48' G~-N 28~5'S5' W C/•~-5639' V 11$06864.58 E 3649146.89 N 3 62'29'30' W 9.00' _ ___Q_ ROD F " =--~- LAWINCa DRNE PLAT SHOWING 0.02 ACRES DEDICATION AND STATE RTE 818 - 30' ~ ~~ ~ yyA SWM/BMP EASEMENT ON LOT 3 OF 'PLAT O~F 19.6 ~ ~~-~Wd~' ` ` ~/L ACRES OF LAND BEING A DMSION OF PARCELS GRAPHIC scALE ao o is so so ~ inch = 30 fi.. CO. PROD # 12-0055 CO SI`T'E #~ 12PR016i LOT 14 ~TUATED AT LAWINQ DRIVE, STATE ROUTE 818 AN[ RAMBLEWOOD DRNE, STATE ROUTE 617' BERMUDA DISTRICT, CHESTERFIELD COUNTY, VA SCALE: 1 "=30' MAY 31, 2012 KOTH CON3ULTINQ P.C. 3199 HIK,IUENOT PgNTE DRIVE POWHATAN, VA 23139 (804) 23®-0!314 O~p~ ,~'~ ~~r ,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 8.C.15.b. Subject: Acceptance of Parcels of Land Along Ramblewood Drive and Lawing Drive from Bermuda Industrial Associates of Colonial Heights County Administrator's Comments: County Administrator: Board Action Regueste Accept the conveyance of two parcels of land containing a total of 1.231 acres along Ramblewood Drive and Lawing Drive from Bermuda Industrial Associates of Colonial Heights, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ,. ~ ~~ ~~.~~ VICIRIITY SKETCH Accep#ance of Parcels of Land Along Ramblewood Drive and Lawing Drive from Bermuda Indus#rial Associa#es of Colonial Heigh#s ~f~ ~a0 OLD BERMUDA HUN RED RD Q.5~b5 Acre Damcation n s ~~ ~o [ ~ ~ ~ ~~ Q ~ ~ ~ ~~~ ~ ~ D U ~ ~ } D.T26 Aare Deli cation 1L o ~1° ~ 0 ~ 1. CR 2. D~ s 3. DE ~ y N Chesterfield County Department of Utilities w ;~. . E s I Irol - 666.6T tet ~~~~~ J B 6ac d ~ lvb '80 ~ J~~ C 31Y1S3 F~ Nwiu p3NOr' 1` ,M a~ LL C~ W '~N W r, O~ ~j~ c ai Q Wad z •~ V J~Ny~~~ q - m ~t a ~iz~~~ ~~ - $ a4~ a ~ ~ N N ~^ul V S 0~ {O, ((MM'' gp ; pj~j2~ 6 ~ 6~ ~ 1 _ 'r~ y Q 3m ~ - ~ ~b~ g g ~ t ~ a . ~ ~~ ~ ~. 6 ~~ \ \\ ,\ N eib~ ~ ri ~ 4' ... N ~ ~ ~! 8 ~ E ~ ~ ~ y'~•1~' to c 2 Mwc q~ ~ ~= R ,d f A ~~~~ ~~~ ~ + N EPN N E ~1 ~ ~..,` ~° ` ~ ,, o M Dr. ~ 1 ~~ ~ ~ ~ - o ~ N ~ ~ ~ \ \ ~- N erO 36 E ~ ~ ~ W ~e _ ~ Q _ ~ N er~YS [ (/~ '~K ,~ ~ i~ + ~~ :EYE ~ o ~ y ~: N ~ :J ~ .p \ ~ ~ \ ~ N era'n E 9 P 6 _ B ;~ ~ ` ~F. i _:~~ ~ ~ ~ \ cT ~ .o~o"~ O< t4tst, era Ea `\J 'o,~ ,S -fi 1 e ~' ~ a1 Y o= a ~ ~ Z .Ee ~ eZ~~C~~LZ ~ •! G) • s 1 M N1aQ~~7)•E o~p ~ o ~ "~ s~' 1~ ~ ~ x ~ ~ ~ ~~ ~G ~~ ~ ~~ Ddp~,60 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 8.C.15.c. Subiect: Acceptance of Five Parcels of Land Along Jefferson Davis Highway and Velda Road from Colony Village, LLC County Administrator's Comments: County Administrator: Board Action Rec Accept the conveyance of five parcels of land containing a total of 0.536 acres along Jefferson Davis Highway and Velda Road from Colony Village, LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ^ No #~0U1~~.~1. VICINITY SKETCH Acceptance of Five Parcels of Land Along Jefferson Davis (Highway and Velda Road from Colony Village, LLC ~ Chesterfield County Department of Utilities w ;~- -E S I I~cl -666.67 >eet ~~~~.~~ 17N 0 0 1 O .IM O VI K < [L U UU d~~ Q ~ W L`' ~d O Z z ~-O~U sg FOJ sA H N d d\ w S r ~ Q U N J z^ H ~ < w~ a~ ~ ZOFC9 c~~ °° dp ~ S oc ~ w W ~ ~°<°i E No~3 ji3~' w ~ H o'er a z p > ~ O W J 9 J~ p~ o 3 W J ~ ~~ ~.~~ ww wN~ ~~ 2 W o5 ~ Zw=4= u/ W ~~ d MLNO S o r ? w z Z i (n ~~ ~ N~ v v ~~° vm ~ ~ p Iri ~~ Woa ~o HQa'Z bH~osm~ 37"0 d~ ~ a~ F~~- rcw a W~ c~i "I N~~~A 51~d(~ 3N ~' Z ~< z~~ ?a ~ M~O N~ ~nu~ ~ ^ N M ,^ / 1 O .. p O , N^ V J D a /J_ ivy' ~ ~ I..L O I.L ~ m ~ U O Q U LO£ 'Od '49Z '8'0 M/2J HLOIM 3l8tlIi1V~ LOC ~P l 3Lfptl Zll 3 ,CZ,SZ.4Z 5 OCLOS ~~ ~~ YOBS 3 ,£Z,Sf.IZ S S4'L LZ n J 0 4 (1V101~S'LOSM ,£Z,SZ.4Z N ~ 9l'L LZ M ,£Z,S£. LZ N J ~, vim ~ n° rn m N Nm _ ~tF $ ,~~ ~, OI m ~(j ~ bN ~ py h ® m~ N ~ > ~ ~ en 3a n^ n n~ Sri ovl ~ z"' W ~ zW + m a -$W a iNn n: 6 ZW SSS z 9Z'ZSL Jog ° _ ~ 3 ,4£,95.£Z $ ,N g~ JJ N O N < < M J N O < ~ 3a,~3ci x m o 17 J OU^ZM o •te •os ~w'~ 5~;t~p~w Je$~ 3„~~0 Ll a Zm~NN ~~~OH }mALLZO Z.U~¢yQ O~Qa ~C'~NO .~.JJ mm l~'N C~N~-~ 3 ~L~'bS B$0 U SS,O d'W VO2O ,u~ ~mti~n ZZ d N JJ Gpa JOmn~N Ur 5~'mR O 6~ ~ JN~ VOf1N ~ `C'x O ~ J waOrn~n o F Y ~ci 11< I g~~ S 3a~oU 2 Suim~"W >m~~~ n O N N^ CiCm¢ OOZN ^„ U a m r. U Q ~n n~ ~ ~ zw " >~_-~ W .G O f II N Cp O~OO NCO ~O U f ph aN OOoN Q nn fpmmm HaO (7 ~ ~O Q ^OHi m~ ~ nQ NON~N N ^ O W W W W 3 3 3; W W W W 3; 3 ~ ~NN_hSggonnr~v^iwo $ OgiM ih YI i°NN~ /1 NONih ~/~f.~ > ~i~~c~i~ c~i amm~~nn~nn~ro ~n~a'a`~oau' v ,N P L C < V«< < < O f 0 .O N G G b N N N ~ O N f D N I D K < ~p m Z2 Z(AN N f/I ZNN ZNfA ZN W Q NfGMNO e7 <~ osog~ ~ ~ F-~ 00000 o z o^Nnai° O N 1 1 1 A A A ~' W W aa~~ri~ ~ aQ\n J~C: JNS QQ f~N4O1 N11~ N "_ zc'a ? N`"> W°'<~"~ O~ mw~nw n ~~tNIA ~'-~u_~ CII~_m(~3 31~JU NQ OIO~Nm N ~ g(p~~~~J` L y m ~ 0 4 ,~ Z 1~.^.ry C Y~q^O ~+ ~ M.~. ~l ~ g ~Z-~ ~ ~~O Z I~mIV !^ s2 N ZCi[ Jm N N .Y~ V y $p2 ,M ® ® , ~ a 3 3 ~~~~.~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~~ ~ AGENDA Meeting Date: June 27, 2012 Item Number: 8.C.15.d. Subject: Acceptance of a Parcel of Land Along Woolridge Road from Phyllis P. Garrison County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.070 acres along Woolridge Road from Phyllis P. Garrison and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.070 acres of land along Woolridge Road from Phyllis P. Garrison. This dedication is a requirement for the development of Wynwood at Foxcreek. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~i0f~~.~~ VIGI N ITY SKETCH Acceptance of a Parcel of Land Along Woolridge Road from Phyllis P. Garrison ~~ -0.070 ACRES PARCEL TO BE DEDICATED ~~ ~~ -~ ~ti ~~ ~ti N Chesterfield County Department of lJtilities w ; - -e s I hcl - ~ l 0.7 t et BY HARVEY L.DPARKS, INC. AT Kti~~oO~ ENTITLED: "PLAT SHOWING A R'IPN6 6gp~ 83ROP0 PARCEL LINE MODIFICATION ON ~p~N~B~ ~9?~R~~~ NO. 6210 WbOLRIDGE ROAD" Y~'_ DATED AUGUST 1, 2007 #~'3Z 8k 1~ ~ AND DIGITAL INFORMATION Z~ Z6.53~~2~~ PROVIDED TO KOONTZ BRYANT 5 P. C. FROM BALZER AND ASSOCIATES 3* E Ci a ~~ ~° ,~~~- ~, o "OO~~ 04990 003 w^ ~~~~ o W ~ ~ U ~ ~ 6~~~ PHYWS P. GARRISOW GP/N 710676764800000 j6210 W170LR/DGE ROAD DB 3375, PG 465 DB 513, PG 280 DB 1363. PG 448 DB 1363, PG 451 3 !~ _ ~ z D=00 59 40" R=2031.50 L=35.26 B=N 68 43'43" E C=35.26 N -3676325.96 E - 11710668.89 3 v n 0 a a i k' a 3 c 9 Y io'~~,~~~ ~ COr''"O ACRE 0• . E I~',N ?4ro -~j'~ I~~ 070 dCR83 1'1D ~B DSD. ~E •33 ~ 63.~p6 ,~58 THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A TITLE BINDER. EASEMENTS MA Y EXIST THAT ARE NO SHOWN ON THIS PLAT. w =` ~ °o ;7 2~p~N D NO~i~C9 N oea~a Q`~'^°~~ _$^~~ o m ~ ~~~~a N cp a f0.35 M! N - 3676382.76 TO SWIFT f - 11710848.64 FOX DR ~ 9~~6 Z5 ti1 ~,,~- .k~ Y`~p 9' S 6_ ~$.~yl R~W V~~BI.Rp~ QE 66 D=02 43'27" R=592.50 L=28.17 B=N 72 48'05" E C=28.17 THIS PLAT DOES NOT REPRESENT A FIELD SURVEY COMPILED PLAT SHOiPING A 0.070 ACRE PARCEL TO BE DEDICATED AND A TEMPORARY CONSTRUCTION EASEMENT ACROSS THE PROPERTY OF PHYLLIS P. GARRISON MA TOACA DISTRICT * CHESTERFIELD COUNTY, l/IRG/N/A ~~p,LTH p~, D FLOOD LONE C- PANEL NO: 510035 0050 B °~ 5/29/os r~~~ ~~; KOONTZ-BRYANT, P. C. ~ snevEVaaw~vrsntu-norrs E R AI?AMS, dR. ~ 1703 N. PARHAM ROAD. SurIF 1DD I,ic/.,,N .2297 RICHMOND, VJRG/N/A232T9 ~. 04 ovm S'IJR~ DATE• 5/29/09 SCALE: 1" = 50' CHKD BY ERA DRAWN BY.• JSL ~ ~~ ~~ JOB NO: 8164.003 00 8164.003RW1 y ~=046'15" R=607.50 L=52.35 B=N 71'41 '41 C=5234 , ~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 8.C.15.e. Subject: Acceptance of a Parcel of Land Along Miners Trail Road from Queensgate Properties, LLC County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.340 acres along Miners Trail Road from Queensgate Properties, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.340 acres of land along Miners Trail Road from Queensgate Properties, LLC. This dedication is for improvements in conjunction with the development of Queensgate, Section 2. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # (i®~~~,~ VICINITY SKETCH Acceptance of a Parcel of Land Along Miners Trail Road from Queensgate Properties, LLC '~ ~P ~ ~ ~~ ~~~ R ~~ .o T ~ ~~L ~ D F~ F~~y ~ ~ s ~ f~ ~ ~•~ ~~ ~ ~ ~9{ ~ 4- ~~ i p, E ~~~ *v1R 0.34a Acre Dedicakion ~ ~ 4 41NTE PKWY ~ ~tl~lCS ~N ~ ~ n x ~~~~~,1ftS DR N Chesterfield County Department of Utilities W ~ - -E S I ua - e55.e Beet O lJ ~'L'! ~ ~~$ ~N ;nff~ N7f Z~ y~~ Z~~ O'~Wa~~yJ p~p,5o~ <~o~s~~~a~ W & N2/-g~W~BW WZS (i`8,~ z~ii I II of~'di'~~7i~~'b'~c=iS<m~~i I II _~ N ri i riu ~ II I III \ W I ~ II \\ \ ~~'a I I \ $~ I ~~~n II ~ 3 ~; I I I \ i A~ I I \ i3~1t II i~z fR^oa II o \\ SB I I II °Ws z I i III ~ a 1 ~{ Na \\ I ~ -- "' W \ r r---- ----- I JN1D'N II l i~~°ga' ~ ul I ~ W i~+U ~g ~m Wl I I \ 1~• YjNl~o~ li 2h W° v m pp I y~ ~+ ~Si I W V Y^ °~ 1 I I c \\~6 L~ N ~ - rr,,'' I W PRINCE YALUAM DRIVE ° \ ~$I n~t 50' R/W (ROUTE 1380) I I ~W >N II g ~NOt)~ I II I ;mgH~Wl~n I n~ll <..i ~. Og I We ~m ~.- 1 r ~p ~+ I y~l<~ IiZ ~I $c~ ~ Nr I ~~ °~ o I ~~~~ ~ \ W~~ o -~+~--~- N ~ ; 1_3 33s ;axle 'ai log s r ~ W ~ $ ~-' a oar 9001 Od 9191 "BO 'a I I ~: ~ ~~~~~ ;. ~ $ I p00D0 Sa30N13a 9-6ZL o I I I k4~~~~~ \ ~ g ~ b II I 'M tll3laltld A ~d StlYgHI la l-3 335 'a NlB 'Ci 101 J I I I ~ ~ ~ ~ c G \ Ill Od 8ZS6 BO ~ I f W ro \ t g 00000-56L1-969-6ZL ~ I MtlNSOtlaB F' ~I-~~~ I l INNN ~P O a33N3dS ~ I I ~ ~ \ t-~____ __- LLl ~ ~m ~ \\ I OOZ ~9d Nle '4i 10 I ~ I ~ ~ ° $ ~ S~n74NOa 3N b6(L69 ~ZL7 I ~I ~O~ o ~~ °~3 ~~~ ~ ~-` M SINN30 I I zo ~~ / s" _ O 3 I ~ ;i m ~ ~~~i ~ ~y ~ ~ N7B Sf 1Oj 1 I I " ~ h ~ ~i / ~ d~ ~' ooooo-ti d lziz 'so I 11 ~ ' / i~ ~ __ Nb3B 33~jrybf 9~8ZL I I I1 i"$ ~_ ryosdw3ae ip ar z W I lam ° ; ° ~ ° a NHOr ° i F /, . ' - 0 g 1 $~-~n // z8 SLS Od Zlb ~ / ~ ~ 1 II n0 Haj 31NNb ~y ~N a [ I 11 i8 ~ ~ ~/ / ~ / o = ~ P n ~' 1 1 ~ / H i.~ I ~ 0Dp0p- S~ fBI '&0 ~ p ^~^ ~ of $ m x a ~ n ,,~ ~ a ObbZbl I 3~~ _n n% ~ p~' g ~ ,r rI '~f Wqm ~~/ e~ i~'i~ ~~ // / r~ i < ' w = m m ~ ~ ~ ~ ~ `s e ~ ~ s o °D ~ ~ - - ~ ~ ~ ~ _ _ ~ ~ N ~ ~ ~ a Y o ° P ° Sr ~ ~ 3 ~ ~ ~ ig 3 ~ ~ w b ° o o ~ ro ~ a W ° ~ g o m W w a 3 3 W H W z 2 ~ < m N .<- z ~ O < ~ rn N t0 N m ~ vl O in < ~ 2 N N m N (n N O n Z i a ~ n ~ ~ ~~s'~ u. ~~ $~ O ~Y~~ N C W Z Zpo ?00g Zp JOtgp Q T IW-y-y ~O~~~QQfii z ?O~O"' 9 U~ ~ n. O~~IiZ ~ y N ~ ~ ~ s F ~ ~ ~ y ~ a¢~oz ~ y ~ Z ~ U F ~ W ~ I-ZJV o-~ ~ ~ ~ ~ o Qz~ W m a EE ~~'~ 6 ~~~ ~ ea z W 7 1 O ~ '~ 07 c a z° ~ 5 ~ 3 2~ ®~~~~ ~ r '`, i P »~, .~. ~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 8.0.16. Subiect: Approval of Purchase of a Parcel of Land for a Turning Lane and Road Improvements to Harrowgate Road for Fire/Emergency Medical Services Station No. 21 County Administrator's Comments: County Administrator: Approve the purchase of 0.25 acres, more or less, from Ercelle M. Berry, for a turning lane and road improvements to Harrowgate Road for Fire/Emergency Medical Services Station No. 21, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land containing 0.25 acres, more or less, PIN: 798630754000000, 16931 Harrowgate Road, for $5,521.00, from Ercelle M. Berry, for turning lane and road improvements to Harrowgate Road for Fire/Emergency Medical Services Station No. 21. These improvements were included in the original project scope, and were budgeted for and will be funded from the Harrowgate CIP. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Preparer: Allan M. Carmody Title: Director, Budget and Mana eq ment Attachments: ^ Yes ~ No #~j,p~~-~~ VICINITY SKETCH Approval of the Purchase of a Parcel of Land for the Harrowgate Road FirelEmergency Medical Services Station d^ o~ ~d ~O d4, Future Harrowgate Road Fire/Emergency Medical Services Station Purchase ©f Parcdl of Land N Chesterfield County Right of Way Office 1 w -E June 7,2012 S t hcl - 190.5t5 7!e t 000~.'7~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 Mo AGENDA Meeting Date: July 27, 2012 Item Number: 8.C.17.a. Subject: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement and an Eight-Foot Easement Across Lot 23, Magnolia Green, Section B County Administrator's Comments: County Administrator: Board Action Requested: Grant Steve W. Escobar and Jessica L. Dodt-Escobar permission for a proposed fence to encroach within a 16' drainage easement and an 8' easement across Lot 23, Magnolia Green, Section B, subject to the execution of a license agreement. Summary of Information: Steve W. Escobar and Jessica L. Dodt-Escobar have requested permission for a proposed fence to encroach within a 16' drainage easement and an 8' easement across Lot 23, Magnolia Green, Section B. This request has been reviewed by Environmental Engineering, Utilities and Comcast Cablevision. The existing storm sewer will not be affected. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #~~®~.7~ VICINITY SKETCH Request Permission for a Proposed Fence to Encroach Within a Sixteen Foot Drainage Easement and an Eight Foot Easement Across Lot 23, Magnolia Green, Section B ~~~~ WOO ~~4 ~l REQUEST PERMISSION FORA PR~POSEt] FENCE HO EGONtiA DR LA ENDER ~' © ~~~ N J SI M E E Q Q ~ N Chesterfield County Department of Utilities w i~- -E s t I~cl - N@E !et 0o®~'I . RECORD NORTIi ~ . •~&' DRAINAGE' ~ .'$' EASEMENT ~~~~ ... ~ l ~ ' LJT 2i ~ ~ PLAT abOK 186, PAGE 12 'LOT 2~- _L.. - -~=--- --- --.•__-. NO '07' "W 77.92' _ ~.~_ __ -~- -' . 16. .©~. ~~ eo ~ . ~ DRAINAGE EASEMENT .r. WATER . ~w TV ~ . ~, - ~ LET 23 ~ 0.272 Aq~E$ ~~(. ~. ~ ,.~ ~*FENCE ~ p~ ~ ~ ~ I LICENSED AREA I ~ . LOT 24 ~ ` ~ ~ LDT .~2 N• ~•~' $ N ~ IMI~ ~ . i ~+ . D~ ~ , ~ ~ ~ Steve W. Escobar ~~~ P ~ ~ "l Jessica L. Dodt-Escobar ~ . '~ 's's~ ~~~ 4 1:5:0 ' 20..2. ' x'.. 11906 Black Alder Or. ~coNC 1 wAUC .~ DB. 9703 PG 727 P_IN: 706672907500000 .h, ` ` a ~ CONC ~~ . ~ ~ 'DwvE ~ ~ f . _ s 96• s~. so6•~'ae•E eaoo' "~T10`'' ~ BLACK~ALD~ER DRIVE o~ LAVENDER •ag' RAIN ~ ~TH~ ~F y LANE NOTES: t. NC Ti'fiE REPORT 'fl1RN15HE0. ~ ~~ 2 'THIS PROPERTY IS IN ZONE ''*' (,AREA. 01~ AGE ~ C{!Ru MINIMAL FLOODIN¢}~_A5 Dfx1N£D• 8Y 1HE. FEDERAL UC Nod C0~6~ . EMERdEA1CY MAMA ENT. •ARENCY. COMi~t}NITY _../ PANEL N0~ 5'!0035 Q 'i~.iQ ~Bi EFFECTIVE 0~-TE MARCH ~ '"'~°9~~' 16.. ~ 98~• ~ S~`~~ 3. ZONING': it=9 C:UP.O. CASE NUMBER 89$N0343: . . ~ ~ ~ . . ~~ ~ .PH1fSICAL,i(k~PR4YEMENTBEiRVEY 00~/~ois.~ . ce~inxntu ~ JI ~ ~ ~ LOT 23 . ,~, s ss . . r.a.........~ ~ sic rt~N a ~• - ~ MAC~,NfaLIA GR~EI~1 ~+ ~ ~. t~o s~u-rvaF.aat- PMIl~IB ~ :StmE b: YIRc~}Ilk~tl~ - ~ .. ~MATCSAGA DISTRICT ~ ' ` so-awa.a~ P"' : , ViRC31NIA GiEST~RPI£LQ COI~M 11 ~o-o o®~J~~~~ CHESTERFIELD COUNTY 1 BOARD OF SUPERVISORS Page 1 of 1 ~. AGENDA Meeting Date: June 27, 2012 Item Number: 8.C.17.b. Subject: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 20, Magnolia Green, Section A County Administrator's Comments: County Administrator: Grant Tyler Fawber and Allison Fawber permission for a proposed fence to encroach within a 16' drainage easement across Lot 20, Magnolia Green, Section A, subject to the execution of a license agreement. Summary of Information: Tyler Fawber and Allison Fawber have requested permission for a proposed fence to encroach within a 16' drainage easement across Lot 20, Magnolia Green, Section A. This request has been reviewed by Environmental Engineering. The existing drainage swale will not be affected. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager ~/ICINITY SKETCH Request Permission for a Proposed Fence to Encroach within a Sixteen Foot Drainage Easement Across Lot 20, Magnolia Green, Section A i REQUEST PERMISSION . ~ ~ FOR A PROPOSED FENCE i ~~Q ao ~i°~ w .~ H~ EGONIA DR N Chesterfield County Department of Utilities w - -e s , not - us.c ltet THiS PLAT WAS PREPARED WITIdI1UT' THE .BENEF,'IT CiF +4 TITLE REPORT AND MAY DE SUBJECT TO EASEMENT'S t~' REGORD THAT ARE NbT SHOWN QN THIS .PL'A7, TGr~E3 SHAWN SS PER CE3tJSTRUC7IDN PLANS: AND RE-FL£CtS PROPOSED GRADING, ~fTE GRAQlA1G HAS NQT 85EN i'J£Lb- VERIFIED. t • XX -FENCE i~ LICENSED AREA f~ ~; f--c~C < <~<~<++'+< ~<~<~ mac. c--~~ i ~s f ~! .,/f ~j ~~ ,r ,r t ~ r ~~ ~ f~ != ,rf rr 1 .. f ~~~ r 1. ~' t ~{ ~. ;L'lHIT5 ,OF LI4b11~}r a' t rf j Jl ~ ,/,''` DIS'I11RBA'NGEr~. ~ dry ~~~ r a~Yf ,rirr~i""!r ~+M ':iii ~~ ~• •! i LflT 19 'r 1 ~ ~ ~f r~ ~ ~r I ~ ' ~ ,~~ ~ t ~r i ~ i,~ ~,~' max. 1 ~ f tV ~ ./~ ~ ~. i4!I.l6A~ Ql_ a !f I I a ~ r ~ ~ ELEt''r $ r !'`CRAWL SPACE /`'• ~~' ~ f j•F w ,•~ ! ~ ~ ~,~ it ~ ~ r ~ .!~ ; }. f ~ ~ ~ r'~ ~ ~ ~f - i t,~' '~ 4 20.29' .;?~ 53LT „~} x f +~ _ ~ r r y. FENCE ":L: .~ .....~ j' ~ f M 1 _,~ N ~ `'l, r r ~ ~ r- " - R.Yi4N HDMES KLITH A ~HRADEft ~ .~,ia: No, 2070. ~~6 :.ter _ ' r^ 16' Drainage r Easement ~• 227. •22G r ~ 1 ~ J r ~ . r ~- j~ ~<-+~<_ . •~ YARD• SWAL'E~ ~ ~ ~~ ~ ~ . n ~. I t• ~~~ - 28~ r ! ~. ~ ~ Tyler Fawber "~ ~~ Allison Fawber N ~ 6972 Fox Brush Tri >. ~bB. 8938 PG 422 ~ ,PIN: 7066742517 t C91• ~ ,~' !~ rr ~ ~: ,! ®~~.~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~• AGENDA Meeting Date: June 27, 2012 Item Number: 8.C.17.c. Subiect: Request Permission for a Proposed Deck to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 9, The Timbers At Summerford County Administrator's Comments: County Administrator: Board Action Requested: Grant David L. Palumbo permission for a proposed deck to encroach within a 16' drainage easement across Lot 9, The Timbers At Summerford, subject to the execution of a license agreement. Summary of Information: David L. Palumbo has requested permission for a proposed deck to encroach within a 16' drainage easement across Lot 9, The Timbers At Summerford. This request has been reviewed by Environmental Engineering. The existing drainage Swale will not be affected. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 0®~~.'~~ VICINITY SKETCH Request Permission for a Proposed Deck to Encroach within a Sixteen Foot Drainage Easement Across Lot 9, The Timbers At Summerford ~~ REQUEST PERMISSIbN FOR APRQPOSED DECK N Chesterfield County Department of Utilities W •E S I Irol - 116.6T tet oo~l~~~ ~i¢. N~u1 ExP~Ns~oa is b S" ~ l5 33 ~~ PKt~ js t d~ 3 ~. A d~ ~~ .. DECK LICENSED AREA 3a L~~B• ~ ~49~• ~ ..r-'"~ a'. W [~ C 214_ ~ ~~ rT r~ •~ f k3 David 1. Palumbo 14519 Blossom PI DB. 7167 PG 837 PIN: 726658645000000 ~ ~ ~ ~ ~~ #~ ~ ,N ~ i~ i~ STONE ~ coNSrRUCnoN FNTRA4/Df' ~_ _~_ cor D' L `'`~ . ~ 1D' PR~ 1 ~ • ,.,r ~ PEDES~ ' ~ EASEA~/~ i ~ UM/TS D ~ -~ ~ ~ (w= - r" r ~ I~V Ir .~-_~. Q f R~S,po. _~ ~ 6', ~ X3'1.49 ~ ~O.O ~ "~ ~~[Q 3~5 67' ~ 348 ~~p~ N ~,6t '~ ~y c~ ,~Fw ~c 4~C ~kPANsioN SPACE w 16' Drainage Easement -2' S/DE Q,YARD ~ ~ ~ iot 9 ~' .~. ~14~ PROPO ~ _ 00l~~.~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 27, 2012 Item Number: 8.C.17.d. Subject: Request Permission to Install a Private Water Service Within a Private Easement to Serve Property at 317 Enon Church Road County Administrator's Comments: County Administrator: Board Action Requested: Grant Robert C. Schrum, Jr. permission to install a private water service within a private easement, and authorize the County Administrator to execute the water connection agreement. Summary of Information: Robert C. Schrum, Jr. has requested permission to install a private water service within a private easement to serve property at 317 Enon Church Road. This request has been reviewed by the Utilities Department. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 0~~~.~~. ~IICINITY SKETCH Request Permission to Install a Private Water Service Within a Private Easement to Serve Property at 37~ Enon Church Road EN lV C~ RCy D ~+ o c~ 0 REQUEST PERMISSION TO Itil IN5TAI.L A ~IVATE NVATER SERVICE. "[ ~ ~~ ~N~~ ~. C'~ ~~ti ~~ ~~ ~~ ~a N Chesterfield County Department of Utilities W - ~E _„ S t I~cl - t1B.67 !et ®~~~~ ~~ ~~ g~a r n~~ 0~~~ ~ J~ x~O pp~~ W [7~ MoO^ pZ~~ V N ^ ... < ~ = 241.59' TO W Pao~tTr caRr1~ 1/d - ~ ,00"S + w i- ~N ~ ~~.~a =~ ~ 3 ~~ 1 ~ ~ ~ m~'~ ~~~~ ~ V Q ~ ~~~ I ° ~ ~f ~ gso ~~ ~ ~~o ~~II s ~ ~ o c ~I 1244.37' TO a o PROPERTY CORPIER o ~ l/d -vd r--- ~_---_-~~.~=_~ ~_.- II ~~~ I I I1'`,~ Q $°rN4~a II ~~ ~ Q _" I ~~ Z I W L Op~ 0. ~ a`~ lV_ wC\ 1C~; DWG I ~}- <~ NSO~. Q `~ [4: \, m C7 cC~.ll~l ~ I iI~S ~Q ~3~~ ~ ~ ~ Q` h Z~ 11y1A Q ~~ `~ I W { W ~~G O~~ O J 0 ati'~'" ~ O {{ o ~ J S o~l ~~~ ~I ~3 ~~W~~h ~ aZ 3 W° I 'ate I I ~ Z 0 3 ~ ~ I b~o I~I v Q ~ v °~oo I ~ W III ~ o °' -vd I I °b~ ~ ° ~ i III m~~ ~ ~ ~ •~ ~ II g~N ~ ~ ti ~ ~ I ~_~ 111 '~~ W~`" ~~~ ~ ~ III ~2 V W ~ .oNra ~~ I II I ~ bm I ~ I ~ ~~.~ I '~ ~~~ ~ ~s ~e~ ~ ~ m ~~ X03 ~~W~ 1 W ~I ~ ~ ~ O Ov `J~VV CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~, AGENDA Meeting Date: June 27, 2012 Item Number: 8.C.17.e. Subject: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement and an Eight-Foot Easement Across Lot 73, Harper's Mill, Section 2 County Administrator's Comments: County Administrator: Grant Joshua A. Spears and Jamie L. Spears permission for a proposed fence to encroach within a 16' drainage easement and an 8' easement across Lot 73, Harper's Mill, Section 2, subject to the execution of a license agreement. Summary of Information: Joshua A. Spears and Jamie L. Spears have requested permission for a proposed fence to encroach within a 16' drainage easement and an 8' easement across Lot 73, Harper's Mill, Section 2. This request has been reviewed by Environmental Engineering, Utilities and Comcast Cablevision. The existing storm sewer will not be affected. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager #0~~3.84 VICINITY SKETCH Request Permission for a Proposed Fence to Encroach Within a Sixteen Foot Drainage Easement and an Eight Foot Easement Across Lot 73, Harper's Mill, Section 2 v ~~N r,~ x REQUEST PERMISSION FOR APROPOSED FENCE s~ s~'~~~~ N Chesterfield County L)epartment of Utilities W ' - ~E '~~ S I Ocl - 5D0 Re t ®®~~,~~ y Common ~ bb/e Width ~ Lot 75 'Easement `Area ~HJ OT Sight ~ - - -- -- -} -- ~ 91• ~ Distance osement ~ - - -- - ~ _ - - S4T00' 245 ~ --___ --~ ---r -~ ,- - ,1 -off O. f4 Acro ~ ~ ~""' ~t \ ~~ iii .C 42.0 0 ~ \ FENCE ~ Z s- .,,,, . ~,,,,...~ ~~ ~ LICENSED AREA ~ ~~ g ~ ~, y ~. ~ ~~ ~' 1g ~~6' ~__- -__-- to w 8407 16' Drainage ': ~ Pro osed 18 " 18.6' ~ e//ing ~ Easement ~( :. s• w Lot 74 240 i ~ `° ~' / Si/t 1 Drive t ~ Common Fenc ~ o ~ ~ ~ Area (HJ t Umits of 245 Clearing 235 N4.3'00'00'1~V 92.05' Stone Topographyy token firm DEE~EY LANE Construction County C/S and is for Entrance 9+~ro1 mformatiov~al .yTH 0~ 55' R/. W parposes only. Silt Fence, ,~4~' old, --- Limits of C/eonn~ and ~~ Stone Constrr~chon ~~G'r~ Joshua A. Spears __ _ Entrance ors shown oie 1I8rk B. Beall a„ ~ "Jamie ~. Spears ; "'~ ~ annroximate and shoo/d be I.ie. No. 1613 ~ ~ adfasred per >~/d 8407 Deeley Ln. conditrons or os directed t%7/2011 ' ~B. 9687 PG. 41S by the County Inspector. d~ ~o~ PIN: 717664906800000 y~ NOl~: 1N/S PUIT /S GYIiVP/LED +~ ~~~~, ~~,,,~ FROM/ PICA75 OF RECORD. NO Proposed /Mf~P01~MEN1S AND NOT ALL lrn ro v_emen is 0I~ £A.S£M£N75 MAY B£ SHOWN. DATE: 10/07/2011 ~ 073, SECT/ON2 . SCALE: 1 =30 HARPER S M/L L X06 No: C» >037~ Chesterfie/d County, I/irginia RE.• Centennial Homes cret.• ,taB ~~~ • PLANNERS • ARCHITECTS • ENQtNEERS • SURVEYORS• 15671 City View Orl~e 5u16~ 200 • Midblhlen, Virpinla 23113• Phgne (804) 784-0571 • Fax (804) 794-2635 YvWw.bilb:9r.CC ®0~~.£~® CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 m. AGENDA Meeting Date: June 27, 2012 Item Number: 8.C.17.f. Subject: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 1, Bexley West, Section 5 County Administrator's Comments: County Administrator: Grant Eugene T. Thomas, Jr. and Tia K. Thomas permission for a proposed fence to encroach within a 16' drainage easement across Lot 1, Bexley West, Section 5, subject to the execution of a license agreement. Summary of Information: Eugene T. Thomas, Jr. and Tia K. Thomas have requested permission for a proposed fence to encroach within a 16' drainage easement across Lot 1, Bexley, Section 5. This request has been reviewed by Environmental Engineering. The existing storm sewer will not be affected. Approval is recommended. District: Clover Hill Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager VICINITY SKETCH Request Permission for a Proposed Fence to Encroach within a Sixteen Foot Drainage Easement Across Lot 9, Bexley West, Section 5 1 ~G ~ ~ J` ~ ~ C} rC ~,~ ~ r ~ ~ ~ .i ~ ~ T REQUEST PERI'~1SSION V FOR ~4 FENCE ~~ ~ T ~o ~ ~ ~ m l SC ~ T p m N Chesterfield County Department of Utilities W -E S I hcl - ~I6.G tet ~~~? ~~ Tia K. Thomas 9706 Bexley Farms Dr. DB. 8189 PG. 214 PIN: 752693004800000 ~A ~~IV~ PLa~' PLAY Of' GGr 1, SECT?t~V !!~ CLOt/El~: M1'~:4 ~~1'~S~TI~'CT. 0©~~.8~ Y ~X~E Eugene T. Thomas, Jr. ~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~• AGENDA Meeting Date: June 27, 2012 Item Number: 8.C.17.g. Subject: Request Permission to Encroach Within Two Fifty-Foot Unimproved County Rights of Way Within River's Trace Sections B and F County Administrator's Comments: County Administrator: Grant Foxfield Construction, Inc. permission to encroach within two 50' unimproved county rights of way within River's Trace Sections B and F, subject to the execution of a license agreement. Summary of Information: Foxfield Construction, Inc. has requested permission to encroach within two 50' unimproved county rights of way within River's Trace Sections B and F to access its property at 15750 water Vista Drive. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. DIStrICt: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ®®0~.3~ VICINITY SKETCH Request Permission to Encroach Within Two Fifty Foot Unimproved County Rights of Way Within River's Trace Sections i3 and F C~ REQUEST PERMISSION T.0 ENCROACH VNTH A 50' UNIMPROVED COUNTY RIGHT OF WAY CiI z o- ~ ~~O REQUEST PERMISSION TQ ENCROACH WITH A ~0` COUNTY RIGHT OF WAY Q i- ~_ ~' W N Chesterfield County Department of Utilities W i -E t- S t hcY - N6.67 Eet .... ~' X279 ;l 292 ~ 176.20 6.4 ~ to the STL 11' #4.24 ' to the STL) ,41 10 ,~~ t 0.963 Ac 15. ~FF(FO} =204. o 4Q' Tern 43'f Gonst. sm' . ' to the STL) ~o' (28.31 547.97 131.59' 121.50' E 1182. ~~ G (Tox Parce/ Line) I~EFiU• ~ ~4Rc~l~r>>Jl ~4 tt ~m~fh ~ }~L6ivR~ j i' - ~~~r 131.92' ~' h ~ 5' ypp: ,~ S~~ ti Esm t. ~ ,~ ,'~ ~ ~ 0.955 Ac. 45' Tem~~vvoor~ry - Co~nst. £sm't N N N .h D. ~®~~~ ~~~..~ Q1J~R.~, ~ Q/R'L~ SECT/prJ ,' `~~6_ ~~ ~__L1p 5 0 75.06 71.79 ~L27 ~ ~ ~ ST. ~ AUDRIES DR/I/E -`,,C1 ~~,~~ L=33.92) ~~ ~FF(SAG~ ~~ -2 ~ 9.6 ~n~ (~ v ~~ ~0 LOT 9 ~ X84 ACRES 10' TEMP coNST EsMr ., ,, ,, ~, ~SEMENT ~~ .~ 50 `\' \ L = 33.97' -.~-~ o' TEMP 1 CONST ESMT r ~ L9 LOT 10 M ~ ~ 1.078 ACRES = ~ VAR WIOTH I/DOT SLOPE/ORNG ESMT 1E ~ ~i4"~Gl~b~ ~~EA tND1G.~4'TG~ p~ L~ n~~ ~ti ~ Gr~ ~1 G E CSC ~G"R!9`~6c31 ~ ~ =139. ss' ,~ . R= 400.00' ~_ T= 70.65 ~ ~ - CB=N38"35'49 "W CH=139. ~ 4 0=20 °01 'S8~" L8= L i FOXF/ELD -CONSTRUCT/ON, INC. GPfN.•746-F25-4033-00000 OB.3729, PG.489 OOQ~~,~ ~,x~ -~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 27, 2012 Item Number: 8.C.18. Subiect: Award of Construction Contract for County Project #07-0004, North Bailey Bridge Road Waterline County Administrator's Comments: County Administrator: Board Action Request Award a construction contract to Enviroscape, Inc., in the amount of $125,642.00; appropriate and transfer $20,000 from the water fund balance to the North Bailey Bridge Road Waterline project 65092-11492U1; and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of construction of approximately 1,072 linear feet of 12-inch ductile iron water main and associated appurtenances. Staf f received a total of f ive ( 5 ) bids . The lowest bid was from Southern Construction Utilities, Inc. in the amount of $99,635.00; however, the firm's Class A contractor's license expired on April 30, 2012, and was not in effect at the time of its bid submission, and the bid was deemed non-responsive. The second lowest bid was received from Enviroscape, Inc., in the amount of $125,642.00. The County's engineering consultant, Malcolm Pirnie, has evaluated the bids and recommends award of contract to the lowest responsive bidder. Preparer: George B. Haves Title: Assistant Director of Utilities Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: ~ Yes ^ No # OOI~y94 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The original budget for this project was $143,000, which includes already expensed engineering and permitting services. Additional funding in the amount of $20,000 will be needed to cover a portion of the construction contract and to provide contingency funding. Funds are available in the water fund balance. District: Clover Hill ~®~~ ~~ ..4~, ~~ i ~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 27, 2012 Item Number: 8.0.19. Subject: Approval of Memorandum of Understanding with Virginia State University for Water and wastewater Services County Administrator's Comments: County Administrator: Approve the attached Memorandum University and authorize the county necessary to implement the MOU. Summary of Information: of Understanding with Virginia State administrator to execute any documents Attached is an agreement between Chesterfield County's Department of Utilities and Virginia State University (VSU). The purpose of this agreement is to establish a partnership to effectively and efficiently connect VSU's private water and wastewater systems to the county's public water and wastewater systems. This partnership began with informal discussions between VSU and county staff in March 2011. Those discussions led to a formal request from VSU's President Dr. Keith Miller to the county administrator for the county's assistance in evaluating the issues and alternatives related to VSU's systems becoming part of the county's water and wastewater systems. Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ^ Yes ~ No #ooo~~~ BOARD OF SUPERVISORS Page 2 of 2 AGENDA The county's utilities department's capital improvement program currently has a project to replace the existing, aging Matoaca Tank that serves this area with a new, larger tank and pumping station. Since VSU will also need to construct a new water tank, the MOU establishes a partnership to construct a larger tank to address both the needs of VSU and the county at considerable cost savings. The Memorandum of Understanding establishes a timeframe for future projects, the scope of work for both replacement and new projects, and the associated financial obligations related to the projects. ~®~~~~ May 9, 2012 MEMORANDUM OF UNDERSTANDING FOR WATER AND WASTEWATER SERVICE BETWEEN CHESTERFIELD COUNTY DEPARTMENT OF UTILITIES AND VIRGINIA STATE UNIVERSITY As evidenced by the authorized signatures of the County Administrator for Chesterfield County ("County") and the President of Virginia State University ("VSU"), this Memorandum of Understanding (MOU) is to establish a partnership to evaluate the feasibility of an efficient conversion of the private water and wastewater systems on the VSU campus to become part of the County's public utilities systems and to be owned and operated by the County. The efforts to begin this partnership started with informal discussions between VSU staff and County staff in March of 2011. Those discussions led to a formal request in May of 2011 from VSU President Dr. Keith Miller to County Administrator James J. L. Stegmaier for the County's input and involvement in evaluating the issues and alternatives of the utility upgrades needed for the VSU campus to be part of the County's water and wastewater systems. The parties have agreed in principal to enter into a contract for the County to provide water and wastewater services to VSU under the following terms and conditions: I. Water 1. VSU has an immediate need for increased water storage to meet domestic and fire flow demands due to current and future growth on the campus. The County has the need for increased water storage in its Matoaca Pressure Zone, which includes the area surrounding the VSU campus. 2. The County and VSU agree to partner financially for the design and construction of the water facilities that will be mutually beneficial, including but not 1 Q~®1.~8 May 9, 2012 limited to a 2 MG (million gallon) elevated water storage tank and an appropriately sized pump station. 3. The County and VSU agree that the preferred site to locate the water storage tank is within the limits of VSU property at Randolph Farm as identified on Attachment 1. The pump station shall be located within the pedestal support structure of the water storage tank. The County and VSU shall equally share in the cost to design and construct the water storage tank and pump station. The County shall handle the various processes involved with gaining approvals from the Chesterfield County Planning Commission and Board of Supervisors. VSU will donate, at no cost to the county, the site for the tank together with the necessary easements for access and utilities. 4. A master plan study shall be performed by Austin Brockenbrough & Associates, LLP ("AB&A") to determine infrastructure improvements necessary to provide the VSU campus with water service from the County, as well as determine improvements necessary for the County to take ownership of on-campus infrastructure. The master plan study shall be funded by VSU. 5. The County shall be responsible for providing engineering review and construction inspection for the design and construction of all public water infrastructure projects at no cost to VSU. 6. VSU has requested to receive water from the County through a master meter prior to the completion of the rehabilitation of its existing on-campus infrastructure and terminate service from the City of Petersburg. Upon written request from VSU, the County shall design and prepare construction plans, at no cost to VSU, to extend a 12" waterline generally along Chesterfield Avenue to a location that shall easily intercept the 2 000~.9~ May 9, 2012 feed from the City of Petersburg. As part of this work, the County shall also inspect the existing meter and provide VSU with recommended improvements for the metering facility. VSU shall be required to procure a contractor to install the necessary infrastructure with all construction costs paid by VSU. 7. The County shall provide VSU with potable water in accordance with the Virginia Department of Health Waterworks Regulations. The AB&A study will identify the waterline sizes needed within the campus to provide adequate domestic and fire protection service. During times of low occupancy, plumbing lines within certain buildings may need to be flushed by VSU staff to maintain water quality within those buildings. 8. VSU has informed the County of the requirements imposed by the National Collegiate Athletic Association ("NCAA") for the condition of the athletic fields on the campus. VSU has requested and the County agrees to allow the athletic fields to follow the same guidelines as golf course greens with regards to the County's water usage restriction ordinance. VSU acknowledges that all other campus irrigation shall follow the same restrictions and conditions as set forth in the County's ordinance. II. Wastewater 9. A master plan study shall be performed by AB&A to determine infrastructure improvements necessary to provide the VSU campus with wastewater facilities to accommodate current and future needs. The master plan will identify improvements necessary for the County to take ownership of on-campus infrastructure. The master plan will evaluate alternative options such as continued private ownership if such options are deemed the most practicable. The master plan study shall be funded by VSU. 3 ~0®2®~ May 9, 2012 10. AB&A's Master Plan shall include a determination of necessary on-campus improvements and evaluation of outfall options including capacity of the receiving wastewater lines in the Cities of Colonial Heights and Petersburg. AB&A, with the County's assistance, shall review the County's existing agreements with the City of Colonial Heights, the City of Petersburg and the South Central Wastewater Authority ("SCWWA"). The AB&A Study shall evaluate options for providing wastewater service to VSU. Although variations of the options may exist, two basic options will be considered: a) the County being the sole provider; or b) the campus wastewater flows continue to be part of VSU's private system and the redevelopment area will be part of the County's public system. Due to the County's existing contracts and agreements with other localities and SCWWA, the County shall have sole authority over which wastewater option is selected. 11. The County shall be responsible for providing engineering review and construction inspection for the design and construction of all public wastewater infrastructure projects at no cost to VSU. In the event that the County does not accept ownership and maintenance responsibilities for that portion of the infrastructure that currently transports wastewater flows to Colonial Heights, VSU will be responsible for the engineering review and construction inspection for the design and construction of all private wastewater improvements. III. General 12. This agreement is not intended to be used as a water and wastewater service contract and does not include provisions related to connection fees or water and wastewater usage charges. May 9, 2012 13. VSU has been acquiring properties in the vicinity of the campus to allow for future development. After they acquire the properties, the existing water and wastewater services will be abandoned and an accounting of those connections maintained by the County. VSU is entitled to ERU (equivalent residential unit) credits for the abandoned water and/or wastewater connections that may be used towards future water and/or wastewater service connections for existing and future structures within the campus and the redeveloped areas as shown on Attachment 2. 14. Since the scope and design of the project is not yet available, it is impossible to determine at this time whether it will be necessary to replace or repair any of the existing infrastructure. However, if it is later determined that replacement or repair is necessary, VSU shall be responsible for replacing or repairing the necessary portions in accordance with the County's standards and specifications, as well as for the extension of off-campus improvements necessary to connect to the County's public system. Cost- sharing shall apply to any improvements that are determined to benefit both VSU and the County. Basis for cost-sharing percentages shall be determined using the County's over- sizing ordinance. 15. Prior to the start of construction, VSU shall dedicate at no cost to the County all necessary easements for those improvements that the County agrees to accept into its public water and wastewater systems for ownership and maintenance. 16. The County shall have the right at any and all times to make, connect or permit the connection of any other water and wastewater services or extensions to the County's public utilities systems, at any point or points at which the County or other person making such connection has an easement or other permit or right to make such connection. The 5 o®®a~~a~ May 9, 2012 County shall have the right to permit, authorize, or provide for the movement of water and wastewater through the County's public utilities systems, respectively, regardless of whether or not such movement of water and wastewater is related to the providing of service to VSU's property. 17. VSU agrees that the County may, at its discretion, when necessary to comply with the State and/or Federal rules and regulations now in force or hereafter put into effect controlling water and/or wastewater treatment facilities, or due to existing or anticipated capacity or treatment shortages, or pursuant to County ordinances now in effect or hereafter adopted, limit the number of connections or extensions to the County's public utilities systems without recourse, any other provision of this MOU to the contrary notwithstanding. VSU waives any and all rights or claims which they may have or may hereafter have against the County on account of injury or damage to VSU or on account of injury or damage to the property of VSU, directly or indirectly, resulting from the failure of County, in whole or in part, to supply water service and/or wastewater disposal service to VSU. This MOU is subject to all applicable provisions of law including regulations of State and Federal agencies which are applicable to the operation of the water and wastewater treatment facilities serving the County's system and to the operation of the County's water distribution and/or wastewater collection systems. This MOU is subject to the County's obligation to comply with such applicable laws and regulations and lawful decisions made pursuant thereto. The decision of the Director of the Utilities Department with respect to the County's obligations under such laws and regulations shall be final and binding. 6 a®®~®~ May 9, 2012 18. VSU and the County may conduct periodic reviews of this Memorandum of Understanding as deemed necessary. Changes of this Memorandum of Understanding shall be in writing and approved by the signatories or their successors. 19. After reviewing the AB&A Study and discussing the best way to proceed, VSU or the County may withdraw from this Memorandum of Understanding (MOU) at any time by notification in writing. 20. If any provision of this MOU is found by a Court of competent jurisdiction to be invalid, void or illegal, then it is the intention of the parties hereto that such provision be given effect to the extent lawful and reasonable or, if such provision cannot be lawfully given any effect, then stricken from this MOU, and this MOU, as so modified, shall remain in full force and effect. 21. The County and VSU expressly agree that there are no intended third party beneficiaries to this Memorandum of Understanding. VIRGINI STATE UNI ITY By: K i T. it er, Ph ., President Date: ~~ l~ ~-- COUNTY OF CHESTERFIELD By: James J. L. Stegmaier County Administrator Date: 7 0~~~~~. F z w x H ~~~ ~ W p Q ~ S G m ~ ~ e ~ ~~ `;v Z W ~~RJ7 ~~ ~ ~~ Q 1~.. fs ~ N Wzv' O ~~ ~ S~ r g ~W~mW ~~ ~' "~~ ~ ~~~~~~` SW a W~°za W ~ a ~ ~~ '~~, ~~ ~ ~~ ~ ~d ~ ~ ~~~~~ ~ ~~ i ` ~ -- - ~6p~~p~E KE.K (IpTAU ~ r x ^ ~ ~ ~ ~ aR ~~ ~ ~y ~` ~ ~~~ ~~~ 3 ~ $ ~, ~~ ~ ~ti ~~ gt ~~ ~~ Y r~ ~ '4 ~~~~w»~ ~~ r tit $ ~ r~ ~ ~~ ~ p0 ~~ ~~ 3 C ~m $ ~ ~ ~ Z ` ~ 8 • W ~` ` # ~ .~ ®®~~~j Virginia State University Campa~s ATTACHMENT 2 i~e~e~reio~ment Area a ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 27, 2012 Item Number: 8.C.2o. Subject: Conveyance of an Easement to Verizon Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. for an electronics cabinet to provide additional service to the Matoaca Middle School West for technology upgrades. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. for an electronics cabinet to provide additional service to the Matoaca Middle School West for technology upgrades. This request has been reviewed by county staff, school administration and Comcast Cablevision. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No VICINITY SI~ET~H Conveyance of an Easement to Verizon Inc. .__I CONVEYANCE QF AN EA~~EMENT 0` Ilq i~ N Chesterfield County Department of Utilities W ~E $ t hcl - 116.E fet ®®l,~~~~ EXHIBIT "A" YATOACA DOLE SCHOOL 20300 MALIOIAr AVE. ~ 1 COlAITY Of CtESTERPEI.O ~ CPN T80W~885500OOO ~ OB Z025. PG 356 ~ 1 _~ ~. ~. . w ~ ~ ~ ~ ~ • ~ 1 ~~ ---- ~ I ~p~TE~ SJOr~IG 365E1 X N~~ ~ s ., . CABLE ACCESS .. _ . _ . _ _ . ~ r+ _._ Pn._._._._ ._._._. t ~ 9 GEORGE R. A AUBfiEY ! PARTN '~ ~ 7300000 i 1 z r ~o t" N N ~istTt aESObrTtownaw GPtN 78861,8'65QlN/B. MATOIICA Mt00LE SCMOOI. 2e3tt• IMIt.l0ifAY AVE« PRTERSBtXiG. YA 238!3 YEIgiON 1-i11QtrIM LLC ~~~'~~ gri~00vAr~ dEltE~ IEtiO Feu t w wNf w OOIMTY Oi C~TEI~E<O w~T~A1K Ol:tr w1T0ACA _ ~~ TaM ~~~0~ . • . -/1, as ~ 11AI C~1~ITEii~ M~ 212 Mir ~ Mai - -1rTN ~~l101~ CO~T11CTe ~~ ~~ MilyE111 ti N/A TJ11 ~At OALE TOu 1110Mt ~ Mir ~*: rn.Fa~o pus-T~c wos ~a. w•-~-e~ ~ aMO. c~soa~ .oa>a w~ CRS-i?-NNN7-R ~T~4 _ pEStE11FIp.0 COIMTtI aw+row .MME'! Y I~iyCYTT f~L* ~ ~ .s~ s s 3 0~ s eanu t~s RAT. stA L110' ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ,,,, AGENDA Meeting Date: June 27, 2012 Item Number: 8.C.21. Subject: Transfer of Funds and Authorization of Change Orders for the Chalkley Road Curve Realignment Project North of Ecoff Avenue County Administrator's Comments: County Administrator: Board Action ReQUes d: The Board is requested to transfer an additional $64,000 from the completed Chalkley Road Shoulder (Route 10 to Beckinham Drive) and Curve Realignment (Autumn Oaks) Project and authorize the County Administrator to execute future change orders, up to $115,000, if necessary for the Chalkley Road Curve Realignment Project North of Ecoff Avenue. Summary of Information: In March 2012, the Board authorized staff to proceed with the Chalkley Road Curve Realignment Project. Construction is underway and is going well. Due to an unanticipated increase of $64,000 related to the Columbia Gas utility adjustment, additional funding is necessary to cover potential construction change orders. (Continued on next page) Preparer: R.J.McCracken Preparer: Allan C. Carmody Attachments: ^ Yes Title: Director of Transportation Title: Director, Budget & Mgmt. No # ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Because of the limited Board meeting schedule during the summer, staff recommends the Board authorize the County Administrator to execute change orders, if necessary, up to $115,000. Construction is planned to be completed in July. Recommendation: Staff recommends the Board: 1) Transfer $64,000 of project savings from the completed Chalkley Road Shoulder (Route 10 to Beckinham Drive) and Curve Realignment (Autumn Oaks) Project, and 2) Authorize the County Administrator to execute change orders, if necessary, up to $115,000 for the project. District: Bermuda ®~~~ ~~. CHALKLEY ROAD CURVE REALIGNMENT PROJECT PROJECT BUDGET Ori final Revised Prelimina En ineerin $ 94,000 $ 94,000 Ri ht-of-Wa $ 170,000 $ 170,000 Utili Relocation $ 272,000 $ 336,000 Miti ation $ 155,000 $ 155,000 Construction En ineerin /Ins ection $ 83,000 $ 83,000 Construction $ 600,000 $ 600,000 Construction Contin enc $ 115,000 $ 115,000 TOTAL $ 1,489,000 $ 1,553,000 APPROPRIATIONS DATE SOURCE AMOUNT Ma 2008 Traffic Shed 13 $ 100,000 Februa 24, 2010 Traffic Shed 13 $ 1,127,600 March 28, 2012 Traffic Shed 13 $ 261,400 June 27, 2012 Proposed Completed Cha/k/ey Road Shoulder Project $ 64,000 TOTAL $ 1,553,000 ~~~~~~ CHALKLEY ROAD REALIGNMENT NORTH OF ECOFF AVENUE APPROXIMATE LIMITS OF REALIGNMENT. ~ F ®a~~ ~.3 CHESTERFIELD COUNTY ~ ,, BOARD OF SUPERVISORS Page 1 of 2 S ~° ~° AGENDA Meeting Date: June 27, 2012 Item Number: 8.C.22. Subject: Authorization of Change Orders for and Additions to the Powhite Parkway/Old Hundred Road (Route 288 to Watermill Parkway) widening Project County Administrator's Comments: County Administrator: The Board is requested to authorize the County Administrator to execute a change order for a temporary traffic signal, authorize the addition of improvements to Old Hundred Road and authorize the County Administrator to execute future change orders, using the existing project funding, up to $1.5 million, if necessary, for the Powhite Parkway/Old Hundred Road (Route 288 to Watermill Parkway) Widening Project. Summary of Information: In April 2011, the Board authorized staff to proceed with the Powhite Parkway/Old Hundred Road (Route 288 to Watermill Parkway) Widening Project. Construction is underway and going well. In accordance with county policy, change orders, totaling approximately $170,000 have been authorized to address routine construction situations encountered thus far on the project. The change order for the addition of a temporary traffic signal at Charter Colony Parkway, approximately $56,000, requires Board approval since it exceeds $50,000. Preparer: R.J.McCracken Title: Director of Transportation Preparer: Allan M. Carmody Title: Director, Budget & Management Attachments: ^ Yes ^ No #~~~~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: continued Prior to advertising the project, we hoped to resurface, provide a paved shoulder and replace outdated guardrail on Old Hundred Road (future eastbound lanes of the widened road). This work was not advertised because the estimated cost of the project exceeded available funding. This work can now be accomplished using project savings realized from the lower than anticipated bid. Staff recommends the Old Hundred Road work ($268,000) be added to the project. The project contingency and balance of funds appropriated for the project are sufficient to cover the cost of current and anticipated future change orders. No additional funding is needed for the project. Because of the limited Board meeting schedule during the summer, staff recommends the Board authorize the County Administrator to execute change orders, if necessary, up to $1.5 million of the $2.2 million project contingency. Recommendation: Staff recommends the Board: 1. Authorize the County Administrator to execute a change order for the temporary traffic signal authorized by staff, and 2. Authorize the Old Hundred Road repaving, paved shoulders and guardrail replacement to be included in the project, and 3. Authorize the County Administrator to execute change orders, using the existing project funding, if necessary, up to $1.5 million for the project. District: Clover Hill ®~~~~~ Powhite Parkway /Old Hundred Road Revenue Sharing Widening Project (Route 288 to Watermill Parkway) PROJECT REVENUE DATE AMOUNT SOURCE 4/27/11 appropriation $4,000,000.00 Various Sources 7/27/11 appropriation $4,000,000.00 Anticipated VDOT Reimbursements 1/25/12 appropriation $ 813,000.00 Powhite Parkway /Charter Colony Parkwa Interchan a Service district 1/25/12 transfer $ 413,956.05 General Fund $ 413,043.95 Multi le Revenue Sources 1/25/12 transfer $ 150,000.00 Completed Otterdale Road Bridge Re lacement Pro' ect TOTAL $9,790,000.00 PROJECT ESTIMATE ORIGINAL UPDATED Desi n $ 810,000 $ 810,000 Ri ht-of-Wa $ 70,000 $ 20,000 Utili Relocation $ 100,000 $ 100,000 Construction En ineerin $ 300,000 $ 320,000 Construction $7,500,000 $6,300,000 Construction Contin enc /Balance $ 760,000 $2,155,000 Miti ation $ 250,000 $ 85,000 Total $9,790,000 $9,790,000 OOQ-~,?,.~.~ 12/30/11 ~ ~ ~ ~' POWHITE PARKWAY I OLD HUNDRED ROAD WIDENING PROJECT ,~o Meeting Date: June 27, 2012 Subject: FY2012 Year-End Adjustments County Administrator's Comments: County Administrator: ons Page 1 of 3 Item Number: 8.C.23. Consider FY2012 year-end revenue and expenditure adjustments as follows: a. Authorize the County Administrator to assign and re-appropriate all unspent, or otherwise unreserved, FY2012 appropriations that are in excess of the FY2012 budgeted unassigned ending fund balance, contingent upon positive results of operations as detailed in the following paper. b. Appropriate revenues and expenditures for specific programs as well as authorize reallocations among general fund departments and related funds and make adjustments to revenues and expenditures as outlined on Schedule A. c. Appropriate revenues and expenditures and authorize other adjustments for specific programs, projects and non-general fund departments as outlined on Schedule B. d. Authorize the County Administrator to assign and re-appropriate various revenues and unspent expenditures totaling $4,632,019, contingent upon positive results of operations as determined by the county's financial audit as outlined on Schedule C. e. Appropriate revenues and expenditures and authorize other adjustments for the school division as outlined on Schedule D, along with any other associated transfers required as a result of the requested actions. f. Authorize the County Administrator to assign and re-appropriate $8,847,300 in school division funds, contingent upon positive results of operations as determined by the county's financial audit as outlined on Schedule E. g. Authorize the County Administrator to assign and re-appropriate $1,273,980 in Utility Department funds, contingent upon positive results of operations as determined by the county's financial audit. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No # 000218 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: Numerous signs of life emerged across the economic landscape during FY2012, highlighted by a sharp drop in local unemployment and strong growth in economic development activity. Despite the brighter backdrop, the county has remained firmly committed to its disciplined management practices that, in conjunction with guidance from the Board of Supervisors, helped to successfully shepherd this community through the recent downturn. Those same principles serve as the foundation for this paper which, in addition to the standard year-end mechanics, lays the groundwork for continued prudent, fiscal stewardship in the coming years as the risk of further economic uncertainty has yet to be fully extinguished. Accordingly, the first action requested is to reserve all available FY2012 general fund appropriations in excess of fund balance in order to guard against future revenue fluctuations and to ensure uninterrupted provision of essential county programs and services - a practice that has become commonplace during the course of the recession. At the same time, this request in no way implies a dearth of other needs in the organization. From technology/system upgrades to various economic development opportunities to capital replacement needs, there are a wide range of candidates for funding out of FY2012 results of operations, but staff recommends that those discussions be postponed until the fall once audited financial results and a more refined list of funding priorities are available, as was the course of action last year. Even so, staff's preliminary projections suggest a general fund surplus of approximately 2.0 to 3.0 percent made up of a mix of excess revenues and expenditure savings. On the schools front, it is a very similar story. This paper requests that all available FY2012 school fund appropriations in excess of their fund balance policy be reserved for use in a future school budget. The school system has been deeply affected by the economic slowdown and the use of prior year budget savings has been crucial in reducing the operational impact on the division. As with the general government side, the revenue prospects in the school fund are expected to improve over the near term, though the division's tentative FY2014 plan still expects to use $10 million in prior appropriations. That said current projections suggest that the division's FY2012 results of operations should be more than sufficient to fund their FY2014 prior year savings target. On a related note, this paper also requests the Board to appropriate $4,780,600 in cash proffer revenue into the school capital improvement program. This funding from proffers on hand will also take some financial pressure off of future school operating budgets by reducing borrowing needs and freeing up some existing resources to address other capital needs. ®~®e~,~,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA In addition to discussing the projected year-end surpluses, this paper also requests some modest adjustments to a handful of general fund departments and capital projects as detailed in attachments A and B. Due to items such as uneven turnover, higher than budgeted retiree health care costs, and Hurricane Irene expenses that have yet to be reimbursed, some departments require an additional appropriation, though all of those needs have been balanced via available appropriations or excess revenues in other areas of the organization. Moreover, attachment C details a few requests to reserve specific revenues, such as excess business license tax that would be directed for economic development-related purposes, that are recommended to be set aside via county policies, but that are not automatically reserved without explicit Board approval. Likewise, attachments D and E outline some similar requests (as listed in schedules A, B, and C) made on behalf of the School Board, who is scheduled to approve all of the actions prior to the June Board of Supervisors' meeting (the associated School Board papers are also attached). There is also a request to reserve $1,273,980 in carry-over funding from the Utilities department for equipment and chemical purchases. Staff recommends approval of all actions listed in this paper. ®®®i `~~ GENERAL FUND Schedule A County General Fund Departmental Revenue and Expenditure Budget Adjustments Revenue Expenditures Access Transportation 130,000 Debt Service _ _ _ _ __ _ __ (2,705,000) Employee Benefits _._ - . _, (1,0;- Fire EMS - Governor's Human Re: Regional Jail .i,.iSU,uw Social Services (1,900,000) (1,900,000) Transient Occupancy/GRCCA 235,100 235,100 Transfer to Comprehensive Services (498,000) Treasurer 70,000 70,000 Waste and Resource Recovery 456,800 Total General Fund $808,412 $808,412 OTHER FUNDS Schedule B Other Funds -Revenue and Expenditure Budget Adjustments Other Funds: Airport -Increase in general fund transfer and appropriate state grant maintenance funding to cover anticipated shortfall for fuel farm repair expenses Comprehensive Services -reduction in general fund transfer Fleet -appropriate use of reserve to refund permanent lease funding for fire apparatus Change 130, 000 (498,000) 291, 060 a0~^~~ RESERVE REQUESTS Schedule C A -GENERAL FUND These items will be reserved/assigned pending receipt of revenues and/or overall positive county results. BPOL revenues -economic development related programs 1,500,000 Workers Compensation future liabilities 200,000 Fire -apparatus replacement 436,320 Early Retiree Reinsurance Program (ERRP) Total General Fund Assignment Requests 296,316 3,358,039 (1) Any excess funds from FY2012 results after reserves noted above and beyond the budgeted unassigned ending fund balance level of $53,495,000 would be set aside in a reserve for future critical non-recurring needs and revenue shortfalls. B -NON-GENERAL FUND OE)~ ~ ~.~ SCHOOL FUND Schedule D School Operating, Grant and Capital Fund Revenue and Expenditure Budget Adjustments Operating Fund Revenue Expenditures Gainsharing Funds $ 662,500 $ - JOBS Bill Funding $ 177,700 State Sales Tax $ 202,200 ._ .:.._ F 11, 300 Reimbursed Services $ (127,400) $ Y Printing Income $ (211,200) } Field Trip Income ~' _ _, y` .~ h., ~. ,~__ ~ -. Other Miscellaneous State Funds $ (308,600) Transfer to Capital Projects for Improveme Fund Balance $ 1,600 $ 108 Total Grant Fund P $210,200 $210,200 Non-Federal Food Service Projects $ 425,000 $ 425,000 Cash Proffers $ 4,780,600 $ 4,780,600 Total Capital Project Fund $ 6,680,600 $ 6,680,600 ARGS Total $376,300 $376,300 ~~~~~~~ SCHOOL FUND Schedule E School Fund Carry Forward Requests Operating Fund Amount Textbooks/Educational Materials $ $ 4,021,500 100 777 1 Other Post Employment Benefits (OPEB) $ , , 1,000,000 Algebra Readiness Funding $ 602,500 Risk Management -Workers Comp Reserve $ 200,000 Private Donation $ 50,000 U Cohort Program Meadowbrook Jumpstart Program $ 11,100 to Computers Store Summer School Tuition Total Operating'" ARGS Total 6,500 $ 2,300 $ 8,847,300 Amount $ 35,800 $ 35,800 ~~~~~ ~~ ,,.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 27, 2012 Item Number: 8.0.24. Subject: Approval of a Performance Agreement with Sabra Dipping Company to Create a "Center of Excellence" Research and Development Facility and Expand Its Food Manufacturing Facility in Chesterfield County County Administrator's Comments: County Administrator: The Board is requested to approve a Performance Agreement with Sabra Dipping Company to expand its food manufacturing facility in Chesterfield County, and appropriate and transfer all associated grant revenues to the Chesterfield Economic Development Authority. Summary of Information: Sabra Dipping Company located in Astoria, New York is a joint venture between PepsiCo., Inc., and Strauss Group Ltd. located in Israel. Sabra is maker of award-winning, refrigerated dips and spreads and is the leading seller of hummus in the U.S. market. In 2010, Sabra constructed and began operation of a new food manufacturing facility in Chesterfield County. Sabra is now prepared to expand its operations at the Chesterfield facility by increasing its manufacturing capacity and adding a research and development unit. The expansion will result in the creation of approximately ninety (90) new jobs and in capital improvements at the facility of approximately $28,000,000, of which approximately $19,000,000 will be invested in machinery and equipment and approximately $9,000,000 will be invested in improvements to the facility's real estate. Preparers Will Davis Title: Director of Economic Development 0623:88395.1 Attachments: ^ Yes ~ No OOt~~'^~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Commonwealth, through the Virginia Economic Development Partnership Authority and the county, through the Department of Economic Development, have offered a number of incentives to induce Sabra to expand the facility in Chesterfield, all of which is contingent upon Board of Supervisors' approval. The Commonwealth has offered a $250,000 grant from the Governor's Development Opportunity Fund; approximately $72,000 in grant funds from the Virginia Jobs Investment Program; and grants and tax incentives totaling approximately $320,000 in value under Virginia's various Enterprise Zone statutory programs. To meet the Commonwealth's required local match of inducements, Economic Development is proposing that the county make a $200,000 grant to Sabra through the Chesterfield Economic Development Authority ("EDA"). In addition, the company will be eligible to receive benefits under the county's Enterprise Zone ordinance of approximately $330,000 in machinery and tools tax rebates over a five-year period and approximately $51,900 in fee waivers. With the size of Sabra's expected capital investment in the county, Economic Development has estimated that the county will see a break-even return on the "investment" of the proposed county incentives in the form of tax revenue within approximately three years. The $200,000 local grant match will be funded via existing economic development reserves. State and county Economic Development staff have negotiated the terms of a Performance Agreement with Sabra which calls for the state and county grants to be awarded to Sabra through the county's EDA in exchange for the company agreeing to make its capital investment in the facility and create 90 new jobs by December 31, 2014, subject to up to 15 additional months for good faith reasonable efforts to achieve the capital investment and employment goals. The agreement calls for a proportionate refunding of the grants in the event Sabra fails to reach its promised goals. Staff recommends that the Board approve the performance agreement and transfer $200,000 to the EDA to be used as an inducement grant to Sabra pursuant to the terms of the Performance Agreement. GOVERNOR'S DEVELOPMENT OPPORTUNITY FUND GRANT CHESTERFIELD OPPORTUNITY FUND GRANT PERFORMANCE AGREEMENT This PERFORMANCE AGREEMENT made and entered this 1 S` day of June, 2012, by and among the COUNTY OF CHESTERFIELD, VIRGINIA (the "Locality")apolitical subdivision of the Commonwealth of Virginia (the "Commonwealth"}, SABRA DIPPING COMPANY, LLC (the "Company"), a Delaware limited liability company authorized to transact business in the Commonwealth, and the ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD (the "Authority"},apolitical subdivision of the Commonwealth. WITNESSETH: WHEREAS, the Locality has been awarded a grant of and expects to receive $2S0,000 from the Governor's Development Opportunity Fund {a "GOF Grant") through the Virginia Economic Development Partnership Authority ("VEDP"} for the purpose of inducing the Company to (a) improve the manufacturing capacity of an existing manufacturing facility in the Locality (the "Facility") and (b) further expand and improve the Facility by adding a research and development unit, thereby making or causing to be made a significant Capital Investment, as hereinafter defined, and creating and maintaining a significant number of New Jabs, as hereinafter defined; WHEREAS, the Locality wishes to make a grant of $200,000 from the Chesterfield Opportunity Fund {a "COF Grant") for the purpose of inducing the Company to improve the manufacturing capacity of the Facility and to bring its research and development functions to the Facility, thereby making or causing to be made a significant Capital Investment, and creating and maintaining a significant number of New Jobs; WHEREAS, the Locality is willing to provide the funds from the GOF Grant and the COF Grant (together, the "Grants"} to the Authority with the expectation that the Authority will provide the funds to or for the use of the Company, provided that the Company has committed to meet certain criteria relating to Capital Investment and New Jobs; WHEREAS, the Locality, the Authority and the Company desire to set forth their understanding and agreement as to the payout of the Grants, the use of the proceeds of the Grants, the obligations of the Company regarding Capital Investment and New Job creation, and the repayment by the Company of all or part of the Grants under certain circumstances; WHEREAS, the expansion, improvement and operation of the enhanced Facility will entail a capital expenditure of approximately $28,000,000, of which approximately $19,000,000 will be invested in machinery and equipment, and approximately $9,000,000 will be invested in expansions and improvements to the Facility's real property; ®~~~ ~~ 3ahra aOF Performance Agreement X53012 1 WHEREAS, the expansion, improvement at~d operation of the enhanced Facility will further entail the creation and maintenance of 90 New Jobs at the Facility; and WHEREAS, the stimulation of the additional tax revenue and economic activity to be generated by the Capital Investment and New Jobs constitutes a valid public purpose for the expenditure of public funds and is the animating purpose for the Grants: NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises and undertakings of the parties to this Agreement, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties covenant and agree as follows. Section 1. Definitions. For the purposes of this Agreement, the following terms shall have the following definitions: "Capital Investment" means a capital expenditure by or on behalf of the Company on or after December 1, 2011 in real property, personal property, or both, at the Facility, excluding the purchase of land, but including costs relating to the design, construction, outfitting, and equipping of the Facility and all related improvements and subsequent upgrades and improvements thereto. "Maintain" means that the New Jobs created pursuant to the Grants will continue without interruption from the date of creation through the Performance Date. Positions for the New Jobs will be treated as Maintained during periods in which such positions result from temporary reductions in the Company's employment levels but recruitment for such positions is on-going, or in connection with strikes and other temporary work stoppages. "New Job" means new permanent full-time employment of an indefinite duration at the Facility for which the standard fringe benefits (including medical insurance) are provided by the Company for the employee and for which the Company pays an average annual wage of at least $50,333. Each New Job must require a minimum of either (i) 35 hours of an employee's time per week for the entire normal year of the Company's operations, which "normal year" must consist of at least 48 weeks, or (ii) 1,680 hours per year. Seasonal or temporary positions, positions created when a job function is shifted from an existing location in the Commonwealth, and positions with construction contractors, vendors, suppliers and similar multiplier or spin-off jobs shall not qualify as New Jobs. For purposes of this Agreement, the term "average annual wage" shall include all wages, salary, bonus, and other compensation and shall include regular pay, overtime pay, vacation pay, and holiday pay. The term "average annual wage" shall be determined on the basis of the aggregate number of New Jobs selected by the Company for purposes of measuring compliance with the various employment thresholds specified in this Agreement and shall be computed as an average of the wages for such jobs. For example, in determining whether the Company has any repayment obligation under Section 5 below, the Company will be entitled to select 90 New Jobs for measuring compliance under that Section, and without regard to any additional New Jobs created by the Company. The total annual wage ®~~~ ,~~ Sabra GOP Performance Agreement 053012 paid to those 90 positions, divided by 90, shall equal the "average annual wage" for those positions. The New Jobs must be in addition to 260 full-time positions at the Facility. "Performance Date" means December 31, 2014. If the Locality, in consultation with the Authority and VEDP, deems #hat good faith and reasonable efforts have been made and are being made by the Company to achieve the Targets, the Locality may agree to extend the Performance Date by up to 1S months. If the Performance Date is extended, the Locality shall send written notice of the extension to the Authority, the Company and VEDP and the date to which the Performance Date has been extended shall be the "Performance Date" for the purposes of this Agreement. "Targets" means, as of the Performance Date, the Company's obligations to make or cause to be made Capital Investments at the Facility of at least $28,000,000 and to create and Maintain at least 90 New Jobs at the Facility. "Virginia Code" means the Code of Virginia of 1950, as amended. Section 2. Targets. As of the Performance Date, the Company will have expanded and improved and will be operating the Facility in the Locality, and will have made or caused to be made a Capital Investment of at least $28,000,000. As of the Performance Date, the Company will have created and will be Maintaining at least 90 New Jobs at the Facility. After the Performance Date, the Company shall have no obligation under this Agreement to maintain any position for a New Job. The prevailing average annual wage in the Locality is $43,003. The unemployment rate and the poverty rate for the Locality for 2010, which, at the time that the GOF Grant was approved, was the last calendar year for which such data was available, of 6.9% and 6.9%, respectively, are not higher than the statewide unemployment rate and poverty rate for 2010 of 6.9% and 10.'7%, respectively. The Targets represent the Company's only commitments to the Commonwealth and the Locality with respect to the Grants. Section 3. Disbursement of Grants. (a) GOF Grant: By no later than June 30, 2012, the Locality will request the disbursement to it of the GOF Grant. If not so requested by the Locality by June 30, 2012, #his Agreement will terminate. The Locality and the Company will be entitled to reapply for a GOF Grant thereafter, based upon the terms, conditions and availability of funds at that time. The GOF Grant in the amount of $250,000 will be paid to the Locality, upon its request. Within 30 days of its receipt of the GOF Grant proceeds, the Locality will disburse the GOF Grant proceeds to the Authority. Within 30 days of its receipt of the GOF Grant proceeds, the ~~~~~~~ Sabra GOF Performance Agreement 0330!2 Authority will disburse the GUF Grant proceeds to the Company as an inducement to the Company to achieve the Targets at the Facility. The Company will use the GOF Grant proceeds to defray the cost of workforce training or to pay the cost of the construction or build-out of the enhanced Facility, all as permitted by Section 2.2-115(D) of the Virginia Code. Notwithstanding anything in this Agreement to the contrary, neither the Locality nor the Authority will have any obligations to disburse GOF Grant or COF Grant proceeds under this Agreement until and unless this Agreement is approved by the Locality's Board of Supervisors and they have received such funds from VEDP or the Locality, respectively. (b) COF Grant: The Locality shall make the COF Grant in the amount of $200,000 to the Authority at the same time that it disburses the GOF Grant proceeds to the Authority. Within 30 days of its receipt of the COF Grant proceeds, the Authority will disburse the COF Grant proceeds to the Company as an inducement to the Company to achieve the Targets at the Facility. Notwithstanding anything in this Agreement to the contrary, the Authority will have no obligation to disburse COF Grant proceeds under this Agreement until and unless it has have received such funds from the Locality. Section 4. Break-Even Point; State and Local Incentives. VEDP has estimated that the Commonwealth will reach its "break-even point" by the Perforniance Date. The break-even point compares new revenues realized as a result of the Capital Investment and New Jobs at the Facility with the Commonwealth's expenditures on incentives, including but not limited to the GOF Grant. With regard to the Facility, the Commonwealth expects to provide incentives in the following amounts: Category of Incentive: Total Amount GOF Grant $250,000 Virginia Jobs Investment Program ("VJIP") (Estimated) 72,000 Enterprise Zone Job Creation Grant (Estimated) 320,000 The Locality expects to provide the following incentives, as matching grants or otherwise, for the Facility: Category of Incentive: Total Amount COF Grant $200,000 En#erprise Zone 5 Year M&T Tax Grant (Estimated) 330,000 Waiver of Fees (Estimated} 51,900 The proceeds of the GOF Grant and the COF Grant shall be used for the purposes described in Section 3. The VJIP grant proceeds shall be used by the Company to pay or reimburse itself for recruitment and training costs. The proceeds of the Enterprise Zone grants may be used by the Company for any lawful purpose, The machinery and tools tax grant and fee waivers all reflect cost savings to the Company. Nothing in this Agreement, including the ~~~~ ~~ Sabra aOP Pert'ormance Agreement 053012 foregoing, shall require the Company to segregate funds from any of the incentives provided and/or trace the use of particular funds to particular purposes. Section 5. Repayment Obligation. (a) If Statutory Minimum Requirements are Not Met: Section 2.2-115 of the Virginia Cade requires that the Company make or cause to be made a Capita( Investment of at least $5,000,000 in the Facility and create and Maintain at least 50 New Jobs at the Facility paying an average annual wage of at least $43,003 in order to be eligible for the GOF Grant. Failure by the Company to meet either of these eligibility requirements by the Performance Date shall constitute a breach of this Agreement and the entire GOF Grant and COF Grant shall be repaid by the Company to the Authority. (b} G4F Grant: If Statutory Minimum Requirements are Met: For purposes of repayment, the GOF Grant is to be allocated as $125,000 {50%) for the Company's Capital Investment Target and $125,000 (50%) for its New Jobs Target. If the Company has met at least ninety percent {90%} of both of the Targets at the Performance Date, then and thereafter the Company is no longer obligated to repay any portion the GOF Grant. If the Company has not met at least ninety percent {90%} of either or both of its Targets, the Company shall repay to the Authority that part of the GOF Grant that is proportional to the Target or Targets for which there is a shortfall. For example, if at the Performance Date, the Capital Investment is only $16,800,000 and only 72 New Jobs have been created and Maintained, the Company shall repay to the Authority forty percent {40%) of the moneys allocated to the Capital Investment Target ($50,000) and twenty percent (ZO%) of the moneys allocated to the New Jabs Target ($25,000). The provisions of this subsection assume that the statutory minimum requirements described in subsection (a) have been achieved. {c} COF Grant: If Statutory Minirnum Requirements are Met: For purposes of repayment, the COF Grant is to be allocated as $200,000 (100%) for the Company's Capital Investment Target. If the Company has met at least ninety percent {90%) of the Capital Investment Target at the Performance Date, then and thereafter the Company is no longer obligated to repay any portion the COF Grant. If the Company has not met at least ninety percent (90%) of the Capital Investment Target, the Company shall repay to the Authority that part of the COF Grant that is proportional to the shortfall. For example, if at the Performance Date, the Capital Investment is only $15,400,000, the Company shall repay to the Authority forty-five percent (45%) of the COF Grant {$90,000}. The provisions of this subsection assume that the statutory minimum requirements described in subsection (a) have been achieved. (d) Determination of Inability to Comply: if the Locality, the Authority or VEDP shall determine in good faith at any time prior to the Performance Date {a "Determination Date") that the Company is unable or unwilling to meet and Maintain its Targets by and through the Performance Date, and if the Locality, the Authority or VEDP shall have promptly notified the Company of such determination, the Company shall repay the entire GOF Grant and COF Grant to the Authority. Such a determination will be based on such circumstances as a filing by or on behalf of the Company under Chapter 7 of the U.S. Bankruptcy Code, the liquidation of the ®CDI~ Sabra GOF Performance Agreement 053012 Company, an abandonment of the Facility by the Company or other similar significant event that objectively demonstrates that the Company will be unable or is unwilling to satisfy the Targets. (e} Repayment Dates: Such repayment sl:al! be due from the Company to the Authority within n/nety days of the Performance Date or the Determinatio~t Date, as applicable. Any moneys repaid by the Company to the Authority hereunder shall be repaid by the Authority to the Locality and any moneys repaid by the Company allocable to the GOF Grant shall be repaid by the Locality promptly to VEDP for redeposit into the Governor's Development Opportunity Fund. The Locality and the Authority shall use their reasonable efforts to recover such funds, including legal action for breach of this Agreement. Neither the Locality nor the Authority shall have any responsibility for the repayment of any sums hereunder unless said sums have been received by the Locality or the Authority, respectively, from the Company. In no event shall this Agreement require the Authority and the Locality to litigate against each other. Section 6. Company Reporting. The Company shall provide, at the Company's expense, detailed verification reasonably satisfactory to the Locality, the Authority and VEDP of the Company's progress on the Targets. Such progress reports will be provided annually, starting at April 1, 2013 and covering the period through the prior December 31, and at such other times as the Locality, the Authority or VEDP may reasonably require. With each such progress report, the Company shall report to VEDP the amount paid by the Company in the prior calendar year in Virginia corporate or business income tax. VEDP has represented to the Company #hat it considers such information to be confidential proprietary information that is exempt from public disclosure under the Virginia Freedom of Information Act and that such information will be used by VEDP solely in calculating aggregate return on invested capital analyses for purposes of gauging the overall effectiveness of economic development incentives. Section 7. Notices. Any notices required or permitted under this Agreement shall be given in writing, and shall be deemed to be received upon receipt or refusal after mailing of the same in the United States Mail by certified mail, postage fully pre-paid or by overnight courier (refusal shall mean return of certified mail or overnight courier package not accepted by the addressee}: if to the Company, to: Sabra Dipping Company LLC 777 Westchester Ave, 3 Floor White Plains, NY 10604 Attention: Meiky Tollman with a copy to: Hunton & Williams LLP Riverfront Plaza, East Tower 951 East Byrd Street Richmond, VA 23219 Attention: William L. S. Rowe, Esquire ®~~~~a~ Sabra t,,pF Perforniance Agreement 053012 6 if to the Locality, to: County of Chesterfield P.O. Box 40 Chesterfield, VA 23831 Attention: County Administrator if to the Authority, to: Economic Development Authority of the County of Chesterfield c/o Chesterfield County Department of Economic Development 9401 Courthouse Road Chesterfield, VA 23832 Attention: Chairman if to VEDP, to: Virginia Economic Development Partnership 901 East Byrd Street,l9~' Floor Post Office Box 798 (zip: 23218-0798) Richmond, Virginia 23219 Attention: President and CEO Section 8. Dispute Resolution. with a copy to: Chesterfield County Department of Economic Development 9401 Courthouse Road, Suite B Chesterfield, VA 23832 Attention: Garrett Hart with a copy to: Hunton & Williams LLP 951 East Byrd Street Richmond, VA 23219 Attention: John D. O'Neill, Jr., Esquire with a copy to: Virginia Economic Development Partnership 901 East Byrd Street, 19'h Floor Post Office Box 798 (zip: 23218-0798) Richmond, Virginia 23219 Attention: General Counsel In the event of any dispute, controversy or claim of any kind or nature arising under or in connection with this Agreement (including disputes as to the creation, validity, or interpretation of this Agreement) (a "Dispute"), then upon the written request of any party, each of the parties will appoint a designated senior executive whose task it will be to meet for the purpose of endeavoring to resolve the Dispute. The designated executives will meet as often as the parties reasonably deem necessary in order to gather and furnish to the other all information with respect to the matter in issue which the parties believe to be appropriate and germane in connection with its resolution. Such executives will discuss the Dispute and will negotiate in good faith in an effort to resolve the Dispute without the necessity of any formal proceeding relating thereto. The specific format for such discussions will be left to the discretion of the executives but may include the preparation of agreed upon statements of fact or written statements of position furnished to the other parties. No formal proceedings for the resolution of the Dispute may be commenced until the earlier to occur of (a) a good faith mutual conclusion by the executives that amicable resolution through continued negotiation of the matter in issue does not appear likely or (b) the 90`b day after the initial request to negotiate the Dispute. If the resolution of the Dispute requires any party to take, or cause to be taken or to cease taking, some action, such party shall be provided a reasonable period of time, not to exceed ninety (90) days, to take, to cause, or to cease taking, such action. ®~~'~'~~ Sabra GOF Performance Agreement 053012 ~ Section 9. Miscellaneous. (a) Entire Agreement; Amendments: This Agreement constitutes the entire agreement among the parties hereto as to the GOF Grant and the COF Grant and may not be amended or modified, except in writing, signed by each of the parties hereto. Other than this Agreement and the GOF application letter, which has been provided by the Company and accepted by the Locality, the Company shall not be required to enter into any additional agreements or submit any additional application letters in order to receive the GOF Grant or the COF Grant. (b) Assigmnent: This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. The Company may not assign its rights and obligations under this Agreement without the prior written consent of the Locality, the Authority and VEDP. Notwithstanding the preceding sentence, the Company shall have the right, without the consent of any party hereto, to assign its rights and responsibilities under this Agreement to any entity controlled by it, the Frito-Lay, Inc. Group, PepsiCo., Inc. and/or the Strauss Group Ltd., provided that (i) the Company shall remain liable for the performance by any such assignee of its obligations under this Agreement, (ii) the Company shall provide written notice of such assignment to the Authority and VEDP, and (iii) such assignee shall assume all of the obligations of the Company under this Agreement. (c) Governing Law; venue: This Agreement is made, and is intended to be performed, in the Commonwealth and shall be construed and enforced by the laws of the Commonwealth without regard to its conflict of laws provisions. Jurisdiction and venue for any litigation arising out of or involving this Agreement shall lie in the Circuit Court of the County of Chesterfield, and such litigation shall be brought only in such court. (d) Counterparts: This Agreement may be executed in one or more counterparts, each of which shall be an original, and all of which together shall be one and the same instrument. (e) Severability: If any provision of this Agreement is determined to be unenforceable, invalid or illegal, then the enforceability, validity and legality of the remaining provisions will not in any way be affected or impaired, and such provision will be deemed to be restated to reflect the original intentions of the parties as nearly as possible in accordance with applicable law. (f) Attorney Fees: Attorney's fees shall be paid by the party incurring such fees. (g) IRC Section 118: The Company intends that the GOF Grant and the COF Grant will qualify under Section 118 of the Internal Revenue Code of 1986, as amended, and the applicable Treasury Regulations under that Section, and were granted as an inducement for the Company to expand and improve the Facility within the Commonwealth and the Locality and were not in exchange for any goods or services. The Locality and the Authority have offered the local incentives described in this Agreement to induce the Company to expand and improve its 0~~~~~ Sabra GOF Performance Agreement 053012 manufacturing operations and establish its research and development operations in the Locality, and in the Commonwealth. (h) Confidentiality: Each party agrees to keep confidential the matters contained in this Agreement, except as may be required by applicable law, including the Virginia Freedom of Information Act, Virginia Code § 2.2-3700 et seq., as the same may be amended from time to time, until a public announcement of the Company's decision to expand its manufacturing operations and establish its research and development operations in the Locality and the Commonwealth is made by agreement of the parties at the agreed time, manner, and place. {i} Representatives Not Individually Liable: No member, trustee, officer, official, representative, employee, director, or partner or their respective successors or assigns of any party hereto shall be personally liable in the event of any default or breach of any obligation under the terms of this Agreement. (j} Non-Waiver: No party hereto shall be deemed to have waived the exercise of any right hereunder unless such waiver is made expressly and in writing, and no such waiver of any such right in any one instance shall be deemed a waiver as to any other instance of any other right. (k) Headings: The headings in this Agreement are for purposes of convenience only and shall not modify or enlarge the interpretation of the text of this Agreement. The words "herein," "hereof," and "hereunder" and other wards of similar import shall refer to this Agreement as a whole and not to a particular Article, Section, Subsection, or Paragraph. Whenever the context hereof shall sa require, the singular shall include the plural, the male gender shall include the female gender and the neuter, and vice versa. (1) No Partnership: This Agreement does not and shall not be construed to create a partnership, joint venture, or any other relationship between or among the parties hereto except the relationship specifically established hereby. (m) Days: If any action is required to be performed, or if any notice, consent or other communication is given, on a day that is a Saturday or Sunday or a legal holiday in the jurisdiction in which the action is required to be performed or in which is located the intended recipient of such notice, consent or other communication, such performance shall be deemed to be required, and such notice, consent or other communication shall he deemed to be given, on the first business day following such Saturday, Sunday or legal holiday. Unless otherwise specified herein, all references herein to a "day" or "days" shall refer to calendar days and not business days. [THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] Sabra GOF Performance Agreement 653012 9 IN WITNESS WHEREOF, the parties hereto have executed this Performance Agreement as of the date first written above. App ved as to form: Michael S.l. Chernau Senior Assistant County Attorney COUNTY OF CHESTERFIELD, VIRGINIA By ame• ~~ S T. l . `3r'~GM~I ~ Title: la~N rU ABM w 151 RA7LR- Date: UT~ i a- ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD By Dat SABRA DIPPING COMPANY, LLC By Name: Title: Date: ~C1Q~~ s7 Sabra GOF Performance Agreement 053012 74291.000004 EMF US 38244403v1 to IN WITNESS WHEREOF, the parties hereto have executed this Performance Agreement as of the date first written above. COUNTY OF CHESTERFIELD, VIRGINIA By Name: Title: Date: ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD By Name: Title: Date: SABRA DIPPING COMPANY, LLC By Name: Title: Date: ~~~~~~~ Sabra GOF Performa,ue Agreement 053012 t0 IN WITNESS WHEREOF, the parties hereto have executed this Performance Agreement as of the date first written above. COUNTY OF CHESTERFIELD, VIRGINIA ay Name: Title: Date: ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD By Name: Title: Date: SABRA DIPPING COMPANY, LLC By Name: Title: Date: ~ ~~ ~~ Sabra GOF Performance Agreement 053012 1 p 74291.000004 EMF US 38244403v1 1749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 8.C.25. Subiect: Extension for Planning Commission Recommendation on Amendment to the Comprehensive Plan, The Plan for Chesterfield 2035 County Administrator's Comments: County Administrator: Board Action Regues Extend date for Planning Commission recommendation from August 21, 2012 to September 18, 2012. Summary of Information: On February 8, 2012, the Board of Supervisors remanded the amendment to the Comprehensive Plan to the Planning Commission directing that a recommendation be returned no later than August 21, 2012. The Commission presently has fourteen zoning cases scheduled for consideration on that date along with a possible Zoning Ordinance amendment related to floodplains. To afford adequate opportunity for public input on the proposed Plan, the Planning Commission desires to schedule its public hearing for Thursday August 23, 2012 with September 18, 2012 as a reserve date if additional time is needed for public input or amendments in response to public input. This schedule will accommodate the Board's stated desire to hold a public hearing on October 24, 2012. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ~ Yes ^ No ib002~0 CHESTERFIELD COUNTY ~~ _ BOARD OF SUPERVISORS Page 1 of 2 ~. AGENDA Meeting Date: June 27, 2012 Item Number: 8.0.26. Subiect: Authorization to Award a Construction Contract for the Robious Road Widening Bond Project from Twin Team Lane to Robious Forest Way County Administrator: Board Action Requested: The Board is requested to authorize the award of a construction contract to Branscome Richmond for the Robious Road widening Bond Project from Twin Team Lane to Robious Forest Way. Summary of Information: In July 2011, the Board authorized the County Administrator to award a construction contract, up to $2.0 million to the lowest responsive and responsible bidder for the Robious Road Widening Bond Project from Twin Team Lane to Robious Forest Way. The project was advertised in January 2012; however, no bids were received. The project was re-advertised in March 2012. Branscome Richmond submitted the low bid of $2,906,340.63. The bid was approximately thirty-three percent higher than the engineer's estimate. (Continued on next page) Preparer: R.J.McCracken Preparer: Allan M. Carmody Attachments: ^ Yes Title: Director of Transportation Title: Director of Budget & Mana eq ment ^~~ 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) To bring the project within the scope of the budget, the improvements made were reduced. Much of the eastbound lane widening and some of the westbound lane widening were reduced, resulting in savings of $696,714.17. A negotiated reduced bid will provide further savings of $119,018.69. The reduced scope will provide sufficient widening to improve the capacity and safety of Robious Road. Recommendation: Staff recommends the Board authorize the County Administrator to award the reduced scope and negotiated bid contract of $2,090,607.77 to Branscome Richmond for the Robious Road Widening Bond Project from Twin Team Lane to Robious Forest Way. District: Midlothian ROBIOUS ROAD WIDENING PROJECT (TWIN TEAM LANE TO ROBIOUS FOREST WAS PROJECT REVENUE DATE AMOUNT SOURCE 7/1/10 appropriation $2,000,000 2004 Referendum Bond Proceeds 7/27/11 transfer $700,000 Woolridge Road (Charter Colony Pkwy -Coalfield Rd) Completed Bond Pro'ect 7/27/11 appropriation $71,200 Shed 2 TOTAL $2,771,200 PROJECT ESTIMATE ORIGINAL UPDATED Desi n $86,686 $102,000 Ri ht-of-Wa $60,000 $1,000 Utili Relocation $220,000 $63,000 Construction En ineerin $115,000 $185,000 Construction $1,909,514 $2,090,607 Construction Contin enc $380,000 $329,593 Miti ation $0 $0 Total $2,771,200 $2,771,200 RC)BIGUS RGAD WIDENING PRUJECT PROPbSED WIDENING ~O~ ~~~ \~.~o _ E S 21411 U CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: June 27, 2012 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 07-0194 Project Name: Foxcreek - Walkers Chase, Section 3 Location: 6151 Foxcreek Crossing Developer: Fox Creek Development, Incorporated Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $92,853.00 Wastewater Improvements - $113,482.23 District: Matoaca Preparers William O. Wright Title: Assistant Director of Utilities Attachments: Yes ^ No # ,,~ ^ 000,x, 4~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) 2. Contract Number: 08-0185 Project Name: Watermark, Section A2 Location: Intersection of Kingsland Glen Drive and Crosswinds Boulevard Developer: Watermark Partners, LLC Contractor: R.M.C. Contractors, Incorporated Contract Amount: Water Improvements - $70,305.00 wastewater Improvements - $87,119.00 District: Dale 3. Contract Number Project Name: Location: Developer: Contractor: Contract Amount: District: 4. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 08-0283 Warbro Road Sanitary Sewer Plan 3201 Warbro Road Jacques P. Gits Alpine Construction Company, Inc. Wastewater Improvements - Midlothian 11-0169 Classic Granite and Marble 14311 Justice Road Classic Granite and Marble CARR Contracting Company, LLC Water Improvements - Wastewater Improvements - Midlothian $78,650.00 $45, 745.00 II $9,837.00 ®Q®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (Continued) 5. Contract Number: 11-0207 Project Name: Victory Tabernacle Church of God Youth Center Location: 11700 Genito Road Developer: Victory Tabernacle Church of God Contractor: Tri City Site Contractors Incorporated Contract Amount: Water Improvements - $12,309.72 Wastewater Improvements - (Private) District: Clover Hill 6. Contract Number: 12-0059 Project Name: Sabra - Project Ruth Center of Excellence Location: 15900 Sabra Way Developer: Sabra Dipping Company LLC Contractor: Shoosmith Construction, Incorporated Contract Amount: Water Improvements - $46,610.00 District: Bermuda 000~~43 Iri9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 9.6. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No #~Q,~~ ~~ CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances June 27, 2012 of General Fund Budgeted Expenditures* FY2008 $50,945,000 7.5% FY2009 $53,495,000 7.7% FY2010 $53,495,000 8.1 FY2011 $53,495,000 8.3% FY2012 $53,495,000 8.2% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent 0®~~ ~. CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS June 27, 2012 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2012 BEGINNING JULY 1, 2011 4/13/2011 FY2012 Budget Addition 4/13/2011 FY2012 Capital Projects 8/24/2011 Construction of first phase of Mary B. Stratton Park 11/9/2011 Chesterwood-Coghill Rd Drainage Improvements (change order 2) 1/11/2012 Chesterwood-Coghill Rd Drainage Improvements (change order 3) 4/25/2012 Point of Rocks Property Maintenance 13,552,500 17,580,288 (13,352,500) 4,227,788 (391,735) 3,836,053 (32,066) 3,803,987 (20,204) 3,783,783 (85,000) 3,868,783 ~0~~~~ z [~ ~I W ~ A~ev w O `' N aa~ F ~ h C/1 ~"~ W ~ U ~a„ A C eQ .. '~ L Pr G', ~ Q u C ~ ~ R R ~ p R O b h ~ ~ ~ ~+ ICI r N ~ ~ A ~ ~ "C Q L ~ ~ W N O W d V1 L ~.. y ~ Q i. O Li. R A, U r+ V ~L y A .-~ .-~ ~ N ~ O~ ~ 00 ~ --~ M N N M N l~ O~ N N ~ M M ~ 69 ~ M ~ N O l~ O~ [~ O ."~ O N ~D ~ O ~ O M O~ 00 t (~ 00 01 O M N ^' b9 o °o °o °o °o M M M M M M M M M M b4 ~O M O O ~O Vl ~ 00 l~ M ~ N N ~ N b9 as ~° a C - 3 C ~ R ~ i ~ ~ C ~ L i :: a + "O ~ ~ U A ~ ~ U Prepared by Accounting Department May 31, 2012 Date Began 04/99 O1/O1 03/03 03/04 10/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $16,100,000 (Refinanced 10/10) Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description Advance Refunding of Series 2001, 2003A, 2003B, 2004A, 2004B, 2005B and Series 2006B Certificates of Participation 13,725,000 6,100,000 21,970,000 16,596,199 1,519,567 14,495,000 11,960,000 22,220,000 124.685.766 Outstanding Date Balance Ends 5/31 /2012 01/20 $6,475,000 11/21 5,605,000 11/23 3,540,000 11/24 13,990,000 10/12 16,596,199 12/17 906,120 11/24 8,325,000 11/24 7,145,000 11/27 17,545,000 80.127.319 Approved Amount $30,000,000 0~©~d~ 1749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: .tune 27, 2012 Item Number: 9.C. Subject: Report of Planning Commission Substantial Accord Determination for Chesterfield County Parks and Recreation (Case 12PD0165) to Permit a Public Park County Administrator's Comments: County Administrator: On June 19, 2012, the Planning Commission determined that Case 12PD0165 is in substantial accord with the Comprehensive Plan, as per attached. (AYES: Gulley, Waller, Brown, Patton and Wallin.) Staff recommends no action. Summary of Information: Parks and Recreation submitted a Substantial Accord Determination for a special purpose park at the Point of Rocks historic grounds and home. Parks and Recreation plans to restore the historic house and structures to use the site as the central place to tell the story of the Bermuda Hundred campaign of the Civil War and would construct trails to provide access to the Appomattox River and the unique rock outcroppings. State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No CASE MANAGER: Darla Orr ~~~ P R June 27, 2012 BS ADDENDUM 12PD0165 Chesterfield County Parks and Recreation Bermuda Magisterial District South line of Enon Church Road REQUEST: Substantial accord determination to permit a special purpose park in an Agricultural (A) District. PROPOSED LAND USE: A public park is planned. The purpose of this addendum is to report the Commission's action from their June 19, 2012 meeting. PLANNING COMMISSION RECOMMENDATION THE COMMISSION DETERMINED THE REQUEST TO BE SUBSTANTIALLY IN ACCORD WITH THE COMPREHENSIVE PLAN, SUBJECT TO THE CONDITION ON PAGE 1 OF THE "REQUEST ANALYSIS." CASE HISTORY Planning Commission Meeting (6/19/12): The applicant accepted the recommendation. Citizens expressed support for the project and the acquisition of historic sites to preserve the County's history and increase tourism. In addition, area property owners agreed to work with Parks and Recreation during plan review regarding fencing and screening. Mr. Patton stated he supports the project because of the properties significant historic and natural resources. He confirmed Parks and Recreation has agreed to work with area property owners as the park develops to address their security and screening concerns. Providing a FIRST CHOICE community through excellence in public service (~®~~~~ On motion of Mr. Patton, seconded by Mr. Waller, the Commission determined the request is substantially in accord with the Comprehensive Plan, subject to the Condition on page 1. AYES: Gulley, Waller, Brown, Patton and Wallin. The Board of Supervisors on Wednesday, June 27, 2012 beginning at 3:00 p.m., will take under consideration this request. 2 12PD01G5 JUN27-BOS-ADD o~o~~~. CASE MANAGER: Darla Orr ~~T `~~- :,~ T,,...e 1 ~ 7l11 7 !~D!' June 27, 2012 BS SUBSTANTIAL ACCORD REVIEW 12PD0165 Chesterfield County Parks and Recreation Bermuda Magisterial District South line of Enon Church Road RE UEST: Substantial accord determination to permit a special purpose park in an Agricultural (A) District. PROPOSED LAND USE: A public park is planned. PLANNING COMMISSION RECOMMENDATION THIS CASE WILL BE HEARD BY THE PLANNING COMMISSION ON JUNE 19, 2012. STAFF WILL ADVISE THE BOARD OF THE COMMISSION'S ACTION. RECOMMENDATION Recommend approval for the following reason: The proposal complies with the recommendations of the Public Facilities Plan, an element of the Comprehensive Plan. The Plan identifies the need for new or expanded special purpose parks along the James and Appomattox Rivers during the next twenty (20) years. In addition, the Plan specifically suggests park acreage around historic properties should be increased. CONDITION Development shall conform to the requirements of the Zoning Ordinance for Corporate Office (O-2) uses in an Emerging Growth District Area. (P) GENERAL INFORMATION Project Name: Point of Rocks Historic House and Grounds Providing a FIRST CHOICE community through excellence in public service Location: The request property is located on the south line of Enon Church Road, 1000 feet east of Cobbs Point Drive. Tax IDs 820-641-8483, 9175 and 9725; and 821-642-0076. Existins Zoning: A Size: 30 acres Existing Land Use: Single-family residential and vacant Adjacent Zoning_and Land Use: North, South and East - A; Single-family residential or vacant West - A; Vacant (Appomattox River and Cobbs Island) UTILITIES Public Water System: The site is located within the Meadowville water pressure zone. There is a six (6) inch water line extending along Point of Rocks Road. Connection to the public water system is required by county code for any new structures as the request site is within 200 feet of an existing water line. Connection to the public water system will not be required for any existing structures. Public Wastewater System: The public wastewater system is not available to the request site. This request will not impact the public wastewater system. Health Department: The Health Department must approve any new well or septic system, or expanded usage of any existing well or septic system to serve any park facilities. 12PD01G5 JUN27-BOS-RPT 0~®~~a3 ENVIRONMENTAL Drainage and Erosion: The subject property is adjacent to the Appomattox River and drains directly into the river. There are very steep cliffs adjacent to the river and when disturbed are highly erodible. Staff strongly suggests that all new impervious areas use low impact development techniques so as not to have any channelized flow down over the steep slopes. Water Quality: The Appomattox River is a perennial stream subject to a 100 foot conservation buffer from the edge of the wetlands and as such, has very limited uses. PUBLIC FACILITIES Fire Service: The Enon Fire Station, Company Number 6, and the Rivers Bend Fire Station, Company Number 18, currently provide fire protection and emergency medical service (EMS). This request will have a minimal impact on Fire and EMS. County Department of Transportation: Development of the property for a special purpose park will have a minimal impact on the existing transportation network. The property has some frontage at the intersection of Enon Church Road and "Old" Point of Rocks Road. Due to the proximity of the property frontage to that intersection, access to the site should not be provided at this location. Traffic noise from Interstate 295 will impact the proposed special purpose park. Sound sensitive uses should be located away from the interstate, as far as possible. Virginia Department of Transportation (VDOT): Entrances to the property are subject to the requirements of Access Management per the applicable sections of 24 VAC 30-73 for Minor Arterials, Collectors and Local Roads. In addition, a commercial entrance(s), with appropriate sight distance shall be provided. VDOT will review plans, at the site construction plan stage, concerning any issues with respect to commercial entrances as required, access management spacing, turn lane warrants, sign setback requirements from VDOT maintained right-of--way, drainage and any traffic management issues that may be identified. 12PD0165 JUN27-BOS-RPT OC1~~ ~4 LAND USE Comprehensive Plan: The subject property is located within the boundaries of the Consolidated Eastern Area Plan, which suggests the property is appropriate for residential use of 1.5 dwellings per acre or less. The Public Facilities Plan, an element of the Comprehensive Plan, suggests that special purpose parks should be located on sites with historical, ecological or cultural significance. The Plan identifies the need for ten (10) new or expanded special purpose parks along the James and Appomattox Rivers during the next twenty (20) years. In addition, the Plan specifically identifies that park acreage around historical resources should be increased. Area Development Trends: The Appomattox River runs along the western boundary of the property. Other area properties are zoned Agricultural (A) and are occupied by single-family residential uses or are vacant. It is anticipated that residential uses will continue in the area as suggested by the Plan. Zonin Hg istorv: On July 27, 2005 the Board of Supervisors approved historic landmark designation (Case OSHP0301) for the Point of Rocks house structure and property. It is important to note that the structure and property were added to the Virginia Landmarks Register and the National Register of Historic places in 2005. Park Use: The applicant has indicated that plans are in place for the County to purchase the request property for use as a special purpose park. Special purpose parks preserve and interpret unique historical, cultural and environmental resources. The request property is unique and rich with historical, cultural and environmental resources. The Point of Rocks area takes its name from a nearby sixty (60) foot high sandstone cliff projecting into the Port Walthall Channel of the Appomattox River. The proposed park would provide access via trails to the Appomattox River and the unique rock outcroppings. In addition to the environmental resources, the property has unique historical significance. First records of land transfers of the subject property were prior to 1642. The Point of Rocks House was built in the 1830's. According to historical accounts, General Benjamin F. Butler established his headquarters at Point of Rocks after the 12PD0165 JUN27-B`~-~~~ 55 Strachan family, fleeing to safety, abandoned it during the Bermuda Hundred Campaign of the Civil War. Due to its elevation, General Butler erected his famous observation tower between the house and the river. A field hospital was built nearby the still standing Strachan house. The house became the surgeons' quarters. During the siege of Petersburg, Red Cross founder Clara Barton served at Point of Rocks as superintendent of nurses under Butler's command. Numerous other historical events occurred on and around this property. Therefore, the Parks and Recreation Department plans to use this site as the central place to tell the story of the Bermuda Hundred Campaign. Site Design: This park project, known as the Point of Rocks Historic House and Grounds, is planned to be developed with trails, a parking area, restrooms and other historical interpretations. The historic house and structures will be renovated and twentieth century structures will be removed. The request property lies within an Emerging Growth Area. The purpose of the Emerging Growth District Standards is to promote high quality, well-designed projects. While the property is not bound by the Emerging Growth District Standards, due to the agricultural zoning, a condition is offered which will require development of the site to conform to these requirements of the Zoning Ordinance, which address access, parking, landscaping, architectural treatment, signs, utilities and screening of dumpsters and loading areas. (Condition) CONCLUSION The proposed park satisfies the criteria of location, character and extent as specified in the Code of Vir ig nia. The Public Facilities Plan identifies the need for new or expanded special purpose parks along the James and Appomattox Rivers during the next twenty (20) years. The land proposed for this special purpose park will increase park acreage to preserve historic, cultural and natural resources. Therefore, staff recommends that the Commission determine that the special purpose park is in Substantial Accord with the Comprehensive Plan. CASE HISTORY Staff (6/8/12): This case will be heard by the Planning Commission on June 19, 2012. Staff will advise the Board of the Commission's action. 12PD0165 JUN27-BOS-RPT ~~~~~6 The Board of Supervisors on Wednesday, June 27, 2012 beginning at 3:00 p.m., will take under consideration this request. 12PD0165 JUN27-BOS-RPT 0~~~~~ ~ ~ _ ,,, - U j U ~ f6 _ { y- ~••ye _ .. Z t~®aa ~ ~ . - .---~--~--- J _ .~. ~. t_ ~~ - _ ~ ~ a ~~€--~~~'~ ~ ~ ,- ~ A, ~, .,, ~ ~-.a ~ ~~ L :; ~~; - ~~ ~ ' ~ ~~ ~ 4 ,. ,,. ~ ~ .: -~ E~ ~ `l~' ~ "1\ > \ ' ~~~ k '~ ~~j r ~. " ,,- ~ a ~~~ ~ / gip' ~~ yy ,/ ci:~i:i:i :i~:t:,i..::'t:ii:::tt::it: :~;%t ^tii::~iii•:t :~:~ ~..! ~,~ 1 ~ ~ :::'::I ~:':: ~::'•• ., << . es _~ ~ ~t , -~ _~~ ~ ~ p -~~' ,~ a C~BBS P . ~~~R~ V ° ~ 1 1 1 m ~; 0 3 r ~ ! ~ ~ ~ l ~m~~L ~ i ~~ im ~ v ~ ~`'~ ~~ y~ 1. ~~~ ~ \ ~~`. ' Z ,, A~ ~ a Y ' ~ ~ - ~ °'~ .~ ~ ~ 3 z ~ (~ /, ~ ~ ~ ~ ~ ~~ o ~ ~ N Q -' ~~ ~ 1 i ,~; ;, Z o m, ,~-_ Y ~ Q O a f - ~ I ~7 ~~ '_'~ .~~ ~~ -~=% ~~ ~ ~ ~ O O ~~ --~ ~~~ a v~ Q o z Q m '~\ .~' 4~q ~! ~ a ~ ~~;~L l ~ V --~ , ~.__~_..~~. ~ ,,.. ~ ~~~~~~ June 27, 2012 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 2. 3. 4. 5. Mr. Freddy Boisseau Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. Fie o~ o~,y ~a c SSea u To the Editor: I am writing regarding the franchise agreement between Comcast and Chesterfield county. This agreement is currently being renewed. The new terms are currently being worked on by the county's Attorney's Office, and it is in regard to those new terms that I am writing this letter. The last time the franchise agreement was renewed was about 15 years ago. At that time the use of the internet was in its infancy, and accessing it via the cable network was just being talked about. No one could have foreseen how the internet has exploded since then. Today, what were access speeds reserved to major corporations are accessed by most homes today. I say most homes, because there are homes in the county that do not have access to either Comcast or Verizon's broadband networks. This issue is important to me because I live in one of those areas of the county. Now I am a believer in the free market, and I believe in competition, but when the county is negotiating the terms of an agreement that affects the services that I have access to, I do believe I have a say in the matter. Currently neither Comcast or Verizon is required to delivery service to any area of the county where the density along a stretch of road does nor equal or exceed 25 homes per a mile. When this agreement was signed 15 years, that was a reasonable limit to place on the service, since it was mainly a luxury item. But in today's world internet access is no longer a luxury ,and as such I do not believe that such a limit is still reasonable. We have progressed since then, from a world in which the internet was a novelty to one in which we feel out of touch if we can not access it from our cell phones and personal tablets, devices not even imagined back then. The internet has become the major way we do business and stay in touch, and is becoming the major way that we get our entertainment. Just as the phone once was, without broadband internet it is hard to stay in touch. Some may point out that you can access the internet via other means, such as cellular networks or satellite services. While you can access the internet via those means, they do not provide the level of service necessary for what really is average internet use. I have tried both in the past, while waiting for cable internet at my home and in both cases they are not sufficient except as a last resort. They come with very strict usage limits that are 1/10 or less than the limits provided by the wired services. They also can not provide the speed or reliability that the wired services can provide. There is a lot of talk about how the county needs to become more sustainable, and while I do not buy into it, it does make sense from an economic stand point to make wired broadband access more readily available. People can save money on their gas by working from home more, even starting their own on-line business. That would increase tax revenues to the county. In addition, it is cheaper by far to run cable then it is to build or expand roads. With students being able to take classes on-line at home, the need for more schools or newer schools could be reduced, thus saving the county even more money. So if you are in an area of Chesterfield county that is not serviced by either Comcast or Verizon FIOS at this time, please let your Board of Supervisor know that you want the county to represent you in these contract negotiations. The sad fact is that your Board member might not know that this contract is being worked on. Mine was not aware until I informed her. You want them to make sure that there is put in place a plan that will provide access at the end of every driveway to either one or both of these services in the county. Things are changing too fast for the County to keep the 25 homes per a mile requirement for either parties and right now is the time to make this change. We cannot wait another 15 years to turn Chesterfield County into a connected county. DIVISION 4. -SYSTEMS OPERATION __ Sec. 15-60. -Initial franchise area. Sec. 15-61. -Interconnection. Sec. 15-62. -Extension of service facilities. Sec. 15-63. -System description. Sec. 15-64. -Operational requirements. Sec. 15-65. -Customer service standards. Sec. 15-66. -Customer service performance reports. Sec. 15-67. -Tests and performance monitoring, Sec. 15-68. -Performance evaluation sessions. Sec. 15-69. -Conditions of street occupancy. Sec. 15-60. -Initial franchise area.. (a) Anew grantee shall furnish to the county as part of its application a map of suitable scale showing all streets and public buildings that are to be served in the initial franchise. The map shall also list the names of all neighborhoods, developments and communities served. (b) The initial franchise area shall be subject to approval by the county, and may be amended at any time, either by the county on its own motion or upon the request of the grantee. Notwithstanding the foregoing, no franchise area shall be reduced, unless requested by the grantee. (Code 1978, § 7-20) Sec. 15-61. -Interconnection. _-` The board may require the grantee to interconnect itspable,broadband/television system with other De~eted: eab~e Viable proadband/television systems or other broadband communications facilities located in contiguous__ ~ ~ Deleted: televis;nn communities so long as such interconnection is for the benefit of subscribers within the county and "~ Deleted: cable reasonable market demand exists for interconnection. Such interconnection shall be made within 90 Deleted: television days of a request made by the board. (Code 1978, § 7-21) Sec. 15-62. -Extension of service facilities. _= (a) The rantee shall extend its service at its sole cost, to areas ad'acent to the s stem's existin lant Deleted: when those areas have a g ~ y gp 't"--------""" dwelling unit density of 25 occupied based on the schedule and density thresholds defined belowtECable broadband service shall be promptly _ homes petrontemileofplant extended and provided in such areas at standard rates and charges no later than 12 months from the Deleted: . time the density threshold is met. Cable broadband services shall be installed at the prevailing regular _ ~ Deleted: cable installation charge if no more than a 200-foot drop wire is required to reach the home. The grantee shall ~ Deleted: cable be allowed to collect its actual marginal cost of installation beyond 200 feet ,.- Deleted: Years Density level < 4 25 occupied homes per route mile 5 - 9* 15 occupied homesper route mile 10 - 15 5 occupied homes per route mile > 15 All occupied homes in the county * Any grantee that currently is providing cable broadband\television service for more then 4 years starts at this level. (b) Grantee shall extendpable broadband service to areas not meeting the density requirements specified in ...--- Deleted: ~ab~e subsection (a) upon receipt of a petition of such homeowners, and provided such homeowners agree to pay the grantee an amount determined as follows: # of occupied homes in extension mileage of = Occupied homes per mile (HPM) of extension extensions HPM of extensiorLbased on the table defined = Ratio of density of the extension to the in section (a). minimum density which the grantee constructs in the system (or "A") Total cost of building the extension times "A" = Grantee's share of extension cost Total cost of building extension less grantee's = Total amount to be recovered from share of extension cost subscribers Total amount to be recovered from the = Each subscriber's share subscribers/Total subscribers in extension When a petition for service is received, grantee will make every reasonable effort to: (I) Provide the petitioners a written estimate of the cost of extending service within 30 days of the request; (2) Begin construction within 90 days of receipt of all amounts due from participating subscribers, provided that make-ready work and all necessary permits and approvals have been secured; and (3) Complete construction within six months of receipt of all amounts due from participating subscribers, barring unusual or unforeseen circumstances or factors beyond the control of grantee. (c) Subscribers who pay for an extension shall be entitled to rebates if the grantee acquires new subscribers within three years of the initial extension. The rebate will be calculated by adjusting the formula provided in subparagraph (b) so that any new subscriber shall pay its pro rata share of the extension. In no event shall the amount of the rebate exceed the subscriber's initial contribution. The grantee shall keep accurate records of the cost of the extension, the amounts paid by subscribers and any appropriate adjustments. Once an individual dwelling has paid its share of the extension cost, future reconnections Deleted: /25 HPM or installations for that dwelling shall be made at the grantee's standard rate. (d) The grantee shall make every reasonable effort to cooperate with~able~roadband/television franchise -_-- - Deleted: cable -- holders in Conti uous communities in order to rovide. able broadband service in areas within the Deleted: television g P ~- - - -- county, but outside the grantee's initial franchise area. The county shall make every reasonable effort to Deleted: cable cooperate with the franchising authorities in contiguous communities, and with the grantee, in order to rovide able roadband/television service m areas outside the count Deleted: cable P F ~?-------------- ---- -------------- --- ~'' ---------------------------------------------- Deleted: television (Code 1978, § 7-22) Sec. 15-63. -System description. _:' (a) The~able~roadband/television system installed by the grantee shall comply in all respects with the -Deleted: cable capacity, capability and technical performance requirements set forth in applicable federal rules and Deleted: television regulations and amendments thereto. (b) The grantee's able,broadband/_t_e__l_e_v__i_s_i_on system shall have_ t_he_ t_ec_hn_ ical capacit}~ to provide return ---- Deleted: cable communications. ~ Deleted: television (c) The grantee's~ablebroadband/television system shall maintain at least one specially designated _ _ ---- noncommercial public access channel which shall be available on a first-come first-serve, nondiscriminatory basis. The grantee shall maintain and make available for public use the minimal equipment, personnel and facilities necessary for the production of programming for the public access channel. The channel will be made available without charge, except that production costs may be assessed for live studio presentations exceeding five minutes. Production costs and any fees for use of other public access channels shall be consistent with the goal of affording the public aloes-cost means of television access. (d) The grantee shall maintain without charge a specially designated access channel for local government use. (e) The grantee shall maintain without charge a specially designated access channel for public education use. (~ The grantee shall offer capacity for leased commercial access services as required by applicable federal regulation. (g) Deleted: cable Deleted: television Whenever all of the channels described in paragraphs (c), (d), (e) and (f) of this section carry nonrepetitive programming 80 percent of the weekdays Monday through Friday for 80 percent of the time during any consecutive six-hour period for six consecutive weeks, the grantee'spable Deleted: cable broadband/television system shall, within the limits of its channel capacity and if consistent with then Deleted: television - - applicable FCC rules and regulations, have six months in which to make a new access channel available for any or all of the purposes for which such channels are designated. Nothing in this provision shall prohibit the grantee from exhibiting programming of its choice during such time as the access channels described in paragraphs (c), (d), (e) and (f) are not in use by the public. Grantee shall, however, at all times, give priority to public and governmental use of the channels over grantee's programming, provided grantee is afforded reasonable notice of such proposed use. (h) The grantee shall provide without charge within the initial franchise area basic standard service to all fire stations, public and private schools, police stations, public libraries, rescue squads and other buildings used for municipal purposes and designated by the county; provided, however, that if it is necessary to extend grantee's trunk or feeder lines more than 600 feet to provide service to any such school or public building, the county shall have the option of paying grantee's direct costs for such extension, in excess of 600 feet, or of releasing grantee from the obligation to provide service to such building. (i) The grantee shall maintain its~able broadband system with a level of production_or other facilities, - -- - - technical performance, capacity, equipment, components and service that is equal to that which at a minimum has been developed and demonstrated by existingFableproadband/television system - - .-- operators and reputable equipment suppliers to be workable in the field, that is as modern and technologically advanced as that employed by comparable able broadband systems, that is reasonably available and economically and technologically feasible to install and for which there is reasonable market demand. (Code 1978, § 7-23) Sec. 15-64. -Operational requirements. ~' (a) - Deleted: cable _- - Deleted: cable - Deleted: television _ _ --- Deleted: cable The grantee shall construct, operate and maintain the ~ablebroadband/television system in full Deleted: cable compliance with all applicable federal, state and local rules and regulations, and any amendments Deleted: television thereto. The ~able~roadband/television system and all its parts shall be subject to inspection by the Deleted: cable county upon reasonable notice. Deleted: television (b) If requested by the county, the grantee shall provide the county with copies of any correspondence, petitions, reports, applications or other documents sent or received by grantee to or from federal or state agencies regarding its Fable broadband o erations in the count . .- Deleted: cable p- y --- - - - ------~~--. (c) In the case of any emergency or disaster, the grantee shall, upon request of the county administrator, make available, free of charge, its facilities to the county for emergency use during the emergency or disaster period. (Code 1978, § 7-24) Sec. 15-65. -Customer service standards.s'` (a) Except for more stringent standards set forth herein or in the franchise agreement, the grantee shall comply with the minimum customer service standards established by federal regulation which are hereby incorporated by reference. (b) The grantee shall credit subscribers for outages in the system which result in loss of picture or sound on one or more channels for more than 24 hours, subject to the following: (1) Subscribers must have notified the grantee by phone or in writing of any such outage, unless the grantee has actual or constructive knowledge of the outage, and (2) Subscribers shall receive a credit for each calendar day or part thereof during which service is out. A grantee may, at its option, provide a subscriber with a rebate rather than a credit on the subscriber's bill to fulfill the requirements of this subsection. (c) Excluding conditions beyond the reasonable control of the grantee, the grantee shall respond to service calls and complaints promptly. The grantee shall maintain a repair force of service personnel capable of responding to subscriber requests for service under normal operating conditions within the following time frames, unless a subscriber requests a different, more convenient date: (1) For any complaints of loss of sound or a picture on one or more channels, on the same day if the grantee is notified by 2:00 p.m. (2) Within 24 hours after notification for all other service calls. (d) Upon the request of the subscriber, the grantee shall provide the following equipment at the subscriber's reasonable cost: (1) AB (input selector) switches to allow switchover to subscriber's antenna; (2) A arental lock to allow the subscriber to block a s ecified able broadband service or channel; and - Deietea: eabte P P ~ --- ----- -- - - (3) Devices to insure ade uate access to,Gablebroadband/television service for hearing-impaired persons. -.--'- Deleted: e8b~e - - Deleted: television (e) The grantee shall maintain on all fully constructed or rebuilt systems equipment capable of providing standby power for headend, transmission and trunk amplifiers for a minimum of two hours. (~ The grantee shall complete at least 95 percent of all standard installations requiring service drops shorter than 125 feet and at least 90 percent of all standard installations requiring service drops shorter than 200 feet within seven business days after the order for the installation has been placed. At least 90 percent of all service drops that are temporarily placed above ground will be buried within ten business days of the date of installation, provided the grantee has been able to obtain all necessary easements or other consents and has not been delayed by conditions beyond its reasonable control. All drops will be machine buried to a depth of at least six inches. If the county receives a complaint of noncompliance with this section, the grantee shall make information available to the county which demonstrates compliance with this section upon written request from the county. (g) All field employees, including subcontractors, who deal directly with subscribers must carry identification to be displayed upon request indicating their employment with the grantee. (h) The grantee shall use equipment which is capable of monitoring and recording telephone answering standards established by federal regulations. (i) Customer service center and bill payment locations will be open for transactions Monday through Friday during normal business hours. Additionally, based on community needs and customer demand, the grantee will schedule supplemental hours on weekdays and/or weekends during which these centers will be open as needed. ~) The grantee shall provide at least five days' written notice before discontinuing service due to nonpayment and shall not terminate service for nonpayment where the nonpayment is for service not yet provided. (k) The grantee shall grant customers athree-day right of rescission for ordering,~oable broadband services,___ --.~-- ~eieted: ~abie except that such right of rescission shall end upon initiation or installation of the service, whether physically or electronically, on the customer's premises. (1) The grantee shall minimize system service interruptions to the greatest extent practicable. (Code 1978, § 7-25) Sec. 15-66. -Customer service performance reports. ~` The grantee shall provide the county with quarterly reports on customer service which shall provide the following information for the period: (1) Monthly service call rates and time off equivalents; (~) Percentage of calls answered within 30 seconds; (3) Percentage of abandoned calls; (4) Percentage of time all trunks were busy; and (5) Number of repair service requests received, by type of complaint and cause of problem. (Code 1978, § 7-26) Sec. 15-67. -Tests and performance monitoring..:_~ (a) Not later than 90 days after the grantee makes available any new or substantially rebuilt portions of the system for service to subscribers, the grantee shall perform technical performance tests to demonstrate full compliance with the technical standards of the Federal Communications Commission and this article. An engineer or other person with proper training and experience approved by the county shall perform or supervise such tests. The report shall describe test results, instrumentation, calibration and test procedures, and shall state the qualifications of the engineer responsible for the tests. A copy of the report shall be submitted to the county. (b) The grantee shall submit to the county a copy of the grantee's proof of performance tests which is required to be filed with the Federal Communications Commission ("FCC") at the same time that the report is submitted to the FCC. (Code 1978, § 7-27) Sec. 15-68. -Performance evaluation sessions. _-- (a) The county and the grantee may hold scheduled performance evaluation sessions every two year(s) from the anniversary date of the grantee's award of a franchise and as may be required by federal and state law. (b) The county and the grantee may hold special evaluation sessions at any time at the request of the county or the grantee, and upon 90 days' written notice. (c) All evaluation sessions shall be open to the public and shall be advertised in a newspaper of general circulation in the county at least ten days prior to each session. The grantee shall notify its subscribers of the evaluation sessions by announcement displayed prominently on its cable system during primetime post it on their corporate website and any user home image provide by the Qrantee and notify their customers via email, for five consecutive days preceding each session. (d) Topics which may be discussed at any scheduled or special evaluation session may include, but shall not be limited to, service rate structures, franchise fee, liquidated damages, free or discounted services, application of new technologies, system performance, services provided, programming offered, customer complaints, privacy, amendments to this article, judicial and FCC rulings, line extension policies and county or grantee rules. (Code 1978, § 7-28) Sec. 15-69. -Conditions of street occupancy. _ (a) The county grants to the grantee the right to use all public ways owned by the county for the purpose of installing~ablebroadband/television structures, lines, equipment and facilities, so long as such use is - ~eieted: Janie - -- - - - consistent with the legal rights owned by the county and the requirements of this article. Prior to ~eieted: television installing any such structures, lines, equipment and facilities the grantee shall notify the county department of utilities of its plans. The department of utilities may require modifications to the plans which will protect existing utilities. (b) The grantee shall use existing poles, conduits and other facilities whenever possible, and all transmission and distribution structures, lines and equipment erected by the grantee within the county shall be located to cause minimum interference with the use of streets, and to cause minimum interference with property owners who adjoin such streets. (c) Whenever the county requires the relocation or reinstallation of any property of the grantee in any public way within the county, the grantee shall, upon notice of such requirement and as soon as reasonably possible, remove and relocate or reinstall such property as may be reasonably necessary to meet the requirements of the county. Such relocation, removal or reinstallation by the grantee shall be performed within a reasonable period of time and at the sole cost of the grantee. (d) Whenever the grantee refuses to allow the county or a public utility serving the county to use the poles or other wire-holding structures of the grantee, the board may require the grantee to permit such use for reasonable consideration if the board determines that the use would enhance public convenience and would not unduly interfere with the grantee's operations. (e) Wherever all electrical and telephone utility wiring is located underground, either at the time of initial construction or subsequently, the grantee's Fable broadband shall also be located underground, at the .-- Deleted: eanle - - --- --- grantee's own expense. (fl The grantee shall, at its own expense and in a manner approved by the county, restore to county standards and specifications any damage or disturbance caused to the public way as a result of its operations or of construction on its behalf. The grantee shall guarantee and maintain such restoration for a period of one year against defective materials or workmanship. If the public way is not restored to the county's reasonable satisfaction, the county shall have the right to have such work performed and charge all reasonable costs to the grantee. (g) In case of fire or other disaster, when it becomes necessary in the judgment of the chief of the fire department or the chief of the police department to remove or damage any of the grantee's facilities, no charge shall be made by the grantee against the county for restoration and repair. (h) The grantee shall have the authority to trim trees on public property at its own expense when necessary to protect its wires and facilities, subject to the supervision and direction of the county. The grantee shall obtain the written consent of the county before trimming any trees within rights-of--way. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 '"' AGENDA Meeting Date: June 27, 2012 Item Number: 14.A. Subiect: Recognizing Croxton's Inc. on Its 40th Anniversary as a Valued Member of Chesterfield County's Business Community County Administrator's Comments: County Administrator: Board Action Requested: Mr. Gecker requests that the Board adopt the attached resolution recognizing Croxton's, Inc. Summary of Information: Mr. Bill Croxton has been building and renovating homes in Chesterfield County since 1972. His company, Croxton's Inc., has been a leader in the home building industry in the county and the region, and he and other family members have made numerous positive contributions to quality of life regionally and beyond. This resolution recognizes four decades as a valued member of Chesterfield County's business community. Preparers Don Kappel Title: Director. Public Affairs Attachments: ^ yes ~ No ~~~~~ RECOGNIZING CROXTON'S INC. ON ITS 40TH ANNIVERSARY A5 A VALUED MEMBER OF CHESTERFIELD COUNTY'S BUSINESS COMMUNITY WHEREAS, Mr. Bill Croxton began constructing homes in Chesterfield County, Virginia, in 1972; and WHEREAS, since that time, his company, Croxton's Inc., has built homes and renovated or remodeled others in many of the county's neighborhoods; and WHEREAS, among the neighborhoods that feature Croxton's craftsmanship are Old Coach Hills; Kendall Acres; Treemont; Indian Springs; Lake Hills; Erin Green; Summit Point; Rivers Bend; Wellington Farms; The Highlands; Woodland Pond; Scottmar; Stonehenge; Salisbury; Rosemont; Bexley; and Founders Bridge; and WHEREAS, in addition to these, Croxton's Inc. has also performed work on numerous private lots throughout the county; and WHEREAS, both the Richmond Home Builders Association and the Southside Home Builders Association have presented Croxton's Inc. with awards for best bath and best master suite; and WHEREAS, Mr. Bill Croxton Sr. served as president of the Richmond Home Builders Association in 1982; and WHEREAS, his son, Mr. Billy Croxton, served on the Board of Directors of the Southside Home Builders Association in 1995-1996; and WHEREAS, upon Mr. Bill Croxton's retirement in 2000, Mr. Billy Croxton purchased the business from his father; and WHEREAS, Mr. Billy Croxton has donated his time and talents to building churches in Southwest Virginia; and WHEREAS, Mr. Billy Croxton also has served his church on several foreign mission trips, during which he built churches in Trinidad and Slovakia; and WHEREAS, Mr. Billy Croxton currently serves on the Board of Directors of the Richmond Outreach Center and drives a bus each week to Mosby and Whitcomb courts in Richmond to provide transportation to inner city residents who attend the Richmond Outreach Center; and WHEREAS, Mr. Billy Croxton and his wife, Beth, and daughter, Anne Curtis, make their home in one of the county's historic residential properties in Midlothian; and WHEREAS, Mr. Bill Croxton and his wife, Mildred, reside in Chester, where he remains active in the real-estate business at the age of 84; and WHEREAS, for 40 years, the Croxton family and their company have contributed to the construction and maintenance of quality housing in Chesterfield County, Virginia, where Croxton's Inc. has been a valued member of the local business community; and WHEREAS, the Croxton family has been a strong contributor to Chesterfield County and the Greater Richmond region over the past four decades, and has made many positive improvements in the communities in which they have lived and worked. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of June 2012, publicly recognizes the outstanding business and civic contributions of Croxton's Inc. over the past 40 years, and extends best wishes for continued success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Croxton's Inc. and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~ ~~ ,„~ ,. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: ,tune 27, 2012 Item Number: 14.6. Subiect: Resolution Recognizing Mrs. Mary "Liz" Welchons for Her Contributions to the Chesterfield-Colonial Heights Board of Social Services County Administrator's Comments: County Administrator: Board Action Requested: The Department of Social Services has requested that the Board of Supervisors commend and recognize Mrs. Mary "Liz" Welchons for outstanding service to the citizens of Chesterfield County and the City of Colonial Heights through representation on the Chesterfield-Colonial Heights Board of Social Services. Summary of Information: Mrs. Welchons was appointed to the Chesterfield-Colonial Heights Board of Social Services in July 2004 and will continue to serve until June 30, 2012, at which time she is no longer eligible for reappointment. Her dedication and commitment to the employees of the department, genuine concern and advocacy for the protection of all children, the elderly and disabled and her extraordinary interest in the citizens of Chesterfield and Colonial Heights are commendable. Preparers Marsha L. Sharpe Title: Director - Social Services Attachments: ^ Yes ~ No RECOGNIZING MRS. MARY "LIZ" WELCHONS FOR HER CONTRIBUTIONS TO THE CHESTERFIELD-COLONIAL HEIGHTS BOARD OF SOCIAL SERVICES WHEREAS, the Chesterfield-Colonial Heights Social Services Board is a citizen board established by the Code of Virginia, responsible for oversight and policy guidance to the department in its pursuit of excellence in providing services to individuals, families and the community; and WHEREAS, Mrs. Mary "Liz" Welchons was appointed by the Chesterfield County Board of Supervisors to serve on the Chesterfield-Colonial Heights Board of Social Services in July 2004 and continued in this role until June 2012, having served a total of eight years; and WHEREAS, Mrs. Welchons served capably as 2nd Vice-Chair of the Chesterfield- Colonial Heights Board of Social Services from July 2005 through June 2006, and Chair from June 2006 through June 2011; and WHEREAS, Mrs. Welchons is a tireless and strong advocate for departmental needs and continuously demonstrates support of and a commitment to all employees of the Chesterfield-Colonial Heights Department of Social Services, consistently taking time to recognize and express interest in employees; and WHEREAS, during Mrs. Welchons' tenure, the department has continued to strive for excellence and engage in a process of continuous improvement, such as the department's leadership in the statewide Children's Service System Transformation, success in recruiting foster and adoptive families, and ensuring permanency for children through foster care prevention, reunification or adoption; and WHEREAS, during Mrs. Welchons' service on the board, numerous successful initiatives have been implemented, such as Tools for School, in which community members donate school supplies for youthsat the beginning of each school year; and WHEREAS, while Mrs. Welchons servelld~\ on the board, the department experienced unprecedented growth in the number of residents requesting services and at the same time the department received numerous recognition including a USDA payment accuracy award and a national Hunger Champion award; and WHEREAS, Mrs. Welchons is genuinely interested in the protection and well-being of all citizens in Chesterfield and Colonial Height„with a particular commitment to children, the elderly and disabled; and WHEREAS, Mrs. Welchons is a pleasure to know and to work with, and as a Board member has been dedicated throughout her tenure and will be missed. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27"' day of June 2012, publicly commends and recognizes Mrs. Mary "Liz" Welchons for her commitment and ou~~,s,,ta~~}}ding service to the Social Services Board and to the citizens of Chesterfieldnd~~Slonial Heights. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Welchons, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. QQ®~~~-a3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 14.C. Subject: Recognizing Mr. J.K. "Ken" Timmons, Sr. for His Outstanding Contributions to the Development of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requests that the Board of Supervisors adopt the attached resolution recognizing Mr. J. K. "Ken" Timmons, Sr., a professional engineer, for his many years of assistance to Chesterfield County as an adviser on land-use concepts. Summary of Information: Over a 50-year period, Mr. Timmons has been instrumental in advising Chesterfield County on a myriad of development and land-use matters, and has been instrumental in numerous significant projects that have contributed to Chesterfield County's exceptional quality of life. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ yes ~ No ®c 6~ RECOGNIZING MR. J.K. "KEN" TIMMONS, SR. FOR HIS OUTSTANDING CONTRIBUTIONS TO THE DEVELOPMENT OF CHESTERFIELD COUNTY WHEREAS, Mr. J.K. "Ken" Timmons, Sr. is a visionary land planner who has had a profoundly positive influence on Chesterfield County's development for the past 50 years; and WHEREAS, Mr. Timmons is widely recognized and highly regarded as a professional engineer and astute businessman; and WHEREAS, over the course of many years, Mr. Timmons has advocated for conservative local government committed to creating a locality offering exceptional quality of life; and WHEREAS, Mr. Timmons has worked tirelessly to enhance the county as a location known both for its quality of life and business opportunities; and WHEREAS, at a time when Chesterfield County was a rapidly growing locality, Mr. Timmons was sought after by county leaders for his insights and advice regarding land-use concepts; and WHEREAS, Mr. Timmons worked to maintain the Huguenot and Robious Roads corridor as a residential community area of the highest standards; and WHEREAS, among his legacies are the Salisbury and Reeds Landing communities, for which he had the vision, planning and development expertise; and WHEREAS, in particular, Mr. Timmons' personal involvement in the Salisbury community led to that community becoming a model that set the standard for future residential development in the county; and WHEREAS, his interest in architecture and golf-course design led him to travel across the south to garner ideas for golf courses; and WHEREAS, Mr. Timmons subsequently developed the Foundry Golf Course in nearby Powhatan County, Virginia; and WHEREAS, Mr. Timmons was instrumental in bringing about the infrastructure that resulted in the Swift Creek Reservoir and the award- winning Brandermill community in the county. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of June 2012, publicly recognizes the exemplary achievements of Mr. J.K. "Ken" Timmons, Sr., and thanks him, on behalf of all Chesterfield County residents, for his tireless work over half a century on behalf of the residents of Chesterfield County and the Greater Metropolitan Richmond region. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Timmons, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ®®~ ~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 27, 2012 Item Number: 14.D. Subiect: Resolution Recognizing Mr. Paul Daszkiewicz, Chesterfield County's 2012 Teacher of the Year County Administrator's Comments: County Administrator: Board Action Requested: Mr. Holland requests that the Board of Supervisors adopt the attached resolution recognizing Mr. Paul Daszkiewicz on the occasion of his selection as Meadowbrook High School's Teacher of the Year. Additionally, Mr. Daszkiewicz has been named as Chesterfield County's 2012 Teacher of the Year. Summary of Information: Mr. Paul Daszkiewicz has been a teacher in the Chesterfield County Public School District for 22 years and has distinguished himself as an outstanding educator. The resolution congratulates Mr. Daszkiewicz on his professional achievements. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No #d~~~~6 RECOGNIZING MR. PAUL DASKIEWICZ AS CHESTERFIELD COUNTY'S 2012 TEACHER OF THE YEAR WHEREAS, Mr. Paul Daszkiewicz is a math teacher at Meadowbrook High School in Chesterfield County, Virginia; and WHEREAS, Mr. Daszkiewicz began his career as a math teacher at Meadowbrook High School in 1990; and WHEREAS, he currently teaches Algebra II, Probability/ Statistics and Pre-calculus; and WHEREAS, Mr. Daszkiewicz earned his bachelor's degree from Virginia Polytechnic Institute and State University, commonly known as Virginia Tech, and his master's degree from Virginia Commonwealth University; and WHEREAS, Chesterfield County Public Schools has announced that Mr. Daszkiewicz has been selected as Meadowbrook High School's Teacher of the Year; and WHEREAS, he also has been named as Chesterfield County's Teacher of the Year and is eligible for selection as one of eight regional Teachers of the Year from across the state, who then will be considered for selection as the Virginia Teacher of the Year; and WHEREAS, Mr. Daszkiewicz has distinguished himself through his professional knowledge, dedication and leadership skills. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of June 2012, publicly recognizes Mr. Paul Daszkiewicz as an outstanding educator and extends best wishes for continued success in his career with Chesterfield County Public Schools. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Daszkiewicz and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 27, 2012 Item Number: 14.E. Subject: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Matthew Douglas James, Troop 1810, sponsored by the Church of the Epiphany, Mr. Cory Anthony Samartano and Mr. Eric Dominic Underwood, Jr., both of Troop 2877, sponsored by Chester Presbyterian Church, Mr. Matthew R. Armantrout, Troop 867, sponsored by the Church of Jesus Christ of Latter Day Saints, and Mr. Jan Carlton LaRiviere, Troop 2886, sponsored by Trinity United Methodist Church, and upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No ohs WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Matthew Douglas James, Troop 1810, sponsored by the Church of the Epiphany; Mr. Cory Anthony Samartano and Mr. Eric Dominic Underwood, Jr., both of Troop 2877, sponsored by Chester Presbyterian Church; Mr. Matthew R. Armantrout, Troop 867, sponsored by the Church of Jesus Christ of Latter Day Saints; and Mr. Jan Carlton LaRiviere, Troop 2886, sponsored by Trinity United Methodist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Matt, Cory, Dominic, Matthew and J.C. have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of June 2012, publicly recognizes Mr. Matthew Douglas James, Mr. Cory Anthony Samartano, Mr. Eric Dominic Underwood, Jr., Mr. Matthew R. Armantrout and Mr. Jan Carlton LaRiviere, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. ~~~~6~ CHESTERFIELD COUNTY ' ' BOARD OF SUPERVISORS Page 1 of 1 ,, AGENDA Meeting Date: June 27, 2012 Item Number: 17.A. Subject: PUBLIC HEARING: Consider the Exercise of Eminent Domain for the Acquisition of Permanent Water and Temporary Construction Easements for the Grange Hall Elementary School Offsite Waterline Extension Project County Administrator's Comments: County Administrator: Authorize the County Attorney to proceed with eminent domain for the acquisition of permanent water and temporary construction easements for the Grange Hall Elementary School Offsite Waterline Extension Project and authorization to enter and take such easement prior to eminent domain proceedings. Summary of Information: Staff has been negotiating for acquisition of permanent water and temporary construction easements for the Grange Hall Elementary School Offsite Waterline Extension Project across the property of WLW, L.L.C., 19300 Hull Street Road. The estimated value of the easements is $6,454.00. Offers have not been accepted. The waterline will be installed by Magnolia Green and is scheduled to be in service by the end of the year. Grange Hall has a long standing need for public water. It is necessary to proceed with condemnation for the health and safety of the public. Approval is recommended. DlstrlCt: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No ~(p®~F7Q VICINITY SKETCH PUBLIC HEARING: Consider the Exercise of Eminent Domain for the Acquisition of Permanent 1Nater and Temporary Construction Easements for the Grange Hall Elementary School Offsite Waterline Extension Project y~tC S ~~~~T Rp,~a ~93~0 HuII Street Road ~/ ~~ o~ gQ ~o N Chesterfield County Department of Utilities W ~~ E S I Irol - Sd0 7!e t d0®~'~s. ~~ g~ F^ U /~ / / \ - ~ , 'IY101 ~ 2 ~ ~~ i ~~~~~ ~ °~yy gW~$= 02 s ~~ i Ix i~ ~~ 1 1 1 1 1 z ~- cc I~ ~ W O C7f~~W ti ~ ~ ~ a U = Z ~ ~ W ~ 3 ~~ a¢QV~i~ s~Z~ ~,oQ QQ SWSpp FOm ~g ~' W~L~ a km £~ ~k~ Q 3~~ p~WU~#~ z~~~~ ~~ ww tyU fatyg y~ ~~ U w ~i m 96Y'Jd YSi/ HO 6BZ 9d 80S BO GWl13A!!d/M~S3Md.061 (AVM HLOIM 37817M/A1 6nB 31/IOM a-+oa aooias a3n~a I'.U. Bax 1616. htidlottuan, Vucuua 2 t 1 l 1 • I'honr i 8t4 ~ ca;.?SIXt • fac IhiN i ,d.i-;269 • Email: ncc~ va chcstrrheWnhscrsrr.rum • Intrrnri ~~ •.~ ,, nc~.~rrhrid~ ~h~r~. • i . ~ ~m. ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:(irange Hall 6-20 Right of W'ay The Observer, ]nc. Publisher of That an tune 27, 2Ut2, at L:10 p.m. ur as soon therraftcr as may he heard, the Hoard of Supervisors of ChrstrrfieW Count}' at its regular meeting place in the Public Meeting Rcwm of Chrsterlield County,. ~`irginia, will consider the exerase of eminent dumaut for the acquisition of rasenxnts across the following property: Piti: 6y66ciKlsaKrxxxxy, tv3txi Hull ~uect Road for the (;range Hall Elemrntan' School Offsur \1'aterhne Extension Prujcct lnformatiun regarding the rasrment uqquicition cs on hle in [hr Right of Way Office in Chesterfield County, Virginia, -td ma}• he examinrd h}• all interested parties brtwecn the hours of 8:30 a.m. and 5:0(1 p m., Monday through Friday the hearing rs held at a public faciliri designed to he accessible to persons wilfi disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should Contact Janice 1i. Hlakley, Clerk to the Hoard, at 798-1200. persons needing interprctrr sernccs far the deaf must notif}' the Clerk to the Board no later than -unr 22, 201'. CNESTERFIF'.LU O[3SF;RVER 't'his is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the t~~llowing date(s): 6/20/2012 r Sworn to and subscribed before me this ,~/ ~'' _ day of ~. ~t ~' 2t)12. ' ,~ i 1 ~ / i Legal Aftiant Jam s " .Grooms Jr., Notary Public My commission expires: February 29, 2(116 Commission I.D. 7182093 (SI:A1.~ 'THIS IS N0T A B1hL. PLEASE PAY FROM INVOICE. THANF: YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~. Meeting Date: June 27, 2012 Item Number: 20. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on July 25, 2012, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ N~ OOg~73