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08-28-02 SummaryBoard of Supervisors Kelly E Miller Arthur S Warren Edward B. Barber Renny Bush Humphrey JL Mci [ale III County Administrator Summary of Actions Taken by the Board on August 28, 2002 3:00 P.M. SESSION COUNTY ADMINISTRATOR'S COMMENTS Members of the Long Term Care Council presented Board members with a copy of the revised 2002-2003 Resource Directory of the Long Term Care Services in the Chesterfield County. Mr. Craig Bryant, Director of Utilities, provided an overview of the effectiveness of the restrictions in reducing water use and the number of violations Mr. Mike Mabe, newly appointed Director of Libraries, was introduced to the Board. Ms. Jo Lin Rohr, newly appointed Quality Coordinator, was introduced to the Board. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolution recognizing September 23, 2002, as "Family Day" in Chesterfield County. Recognition of 2002 National Association of Counties (NACo) Achievement Award winners. Chesterfield was the recipient of 16 NACo Awards. The Public Afl'airs Department also received 15 awards from the National Association of County Information Officers (NACIO). NEW BUSINESS Approved Maximum cash proffer amount of $9,000 per lot; adoption of the Marshall and Swift Cost Index increase for existing cash proffer cases; and incorporation of two existing staff practices into the cash proffer policy. APPOINTMENTS Approved Approved Approved CONSENT ITEMS Adopted Adopted Adopted Adopted Adopted Adopted Approved Approved Appointment of Captain Donald Reekes and Sr. Captain Perry Hombarger (alternate) to serve on the Joint Accident Review Board. Appointment of Mr. Edward Barber to serve on the Richmond Metropolitan Convention and Visitor's Bureau Board of Directors. Appointment of the following members to serve on the Youth Services Citizen Board: Ms. Diann DeLaPena, Ms. Lauren Hardison, Ms. Marianne Feeney, Mr. Nicholas S. Malone, Ms. Kathy Day, Ms. Victoria K. Barth and Ms. Jaclyn Murphy. Resolution recognizing Mrs. Mary E. Taylor, Information Systems Technology Department, upon her retirement. Resolution supporting for the Pledge of Allegiance. Resolution recognizing Mr. Brian Christopher Pavlik upon attaining the rank of Eagle Scout. Resolution recognizing Mr. Tyler William Monger upon attaining the rank of Eagle Scout. Resolution recognizing "National Payroll Week" in Chesterfield County. Resolution remembering the victims of September 11,2001. Award of construction contract and transfer of funds for Courthouse Road/Branchway Road connector project. Authorization for the County Administrator to execute an Employee Assistance Program contract with Diamond Consulting Corporation. 2 Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Transfer of District Improvement Funds from the Dale District Improvement Fund to the School Board to purchase equipment for the media center at J. G. Hening Elementary School. Transfer of District Improvement Funds from the Midlothian District Improvement Fund to the Police and Parks and Recreation Departments and the School Board to defray the costs of the Midlothian Village Day Festival. Request for a music/entertainment festival permit for the Enon Optimist Club Shrimp Festival. Request for a music/entertainment festival permit for Rumba Restaurant and Night Club rodeo event. State road acceptance of roads in Old Hundred Mill, Section A and Forest View, Section 5. Acceptance and appropriation of funds and authorization to establish a full-time position for the Community Services Board. Amended Memorandum of Understanding and Escrow Agreement relating to the expansion of the Appomattox River Water Authority. Request to quitclaim a portion of a variable width storm water management/best management practice easement across the property of Trustees of New Deliverance Evangelistic Church. Request to quitclaim a sixteen-foot temporary drainage easement across the property of Glade M. Knight. Public hearing date of September 18, 2002 to consider minor amendments to the Zoning Ordinance. Public hearing date of September 18, 2002 to consider appropriation of funds and authorization to enter into agreements for nine road projects. Change order to construction contract for the Midlothian Water Tank and Pump Station off, ire waterline project. Lease of property for the Environmental Management Office. Purchase of a parcel of land for athletic facilities at Spring Run Elementary School. Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Authorization for the County Administrator to renew health care contracts for 2003 with the Virginia Association of Counties Health Benefits Trust working in conjunction with Mid Atlantic Medical Services, Incorporated and Trigon Healthkeepers, and to renew a dental care contract with United Concordia Companies, Incorporated for 2003. Fiscal year 2003 Chesterfield Community Services Board Performance Contract. Acceptance of parcels of land for Rath Boulevard, McNeer Parkway and improvements to Hull Street Road from Swift Creek Associates, L.P. Acceptance of a parcel of land along the northwest right of way line of Bailey Bridge Road from Cameron Bay LLC. Acceptance of two parcels of land along the north right of way line of Old Hundred Road from Creekpointe Associates, L.P. Acceptance of a parcel of land for the extension of Quaiff Lane from Lewis M. Walker, III, Robert C. Walker and Mary Walker Seward. Acceptance of a parcel of land along the south right of way line of Happy Hill Road from Allen Lockhart and Debra T. Lockhart. Acceptance of a parcel of land along the southeast right of way line of Salem Church Road from Mark D. Lucas and Candice M. Lucas. Request for permission from James R. Smith and Susan L. Smith to construct a fence within a variable width drainage and sewer easement across Lot 10, Winfree's Colony. Request for permission from David E. Smith for a gravel driveway to encroach within a variable width unimproved right of way known as Telstar Drive. Request for permission from James Carl Morris and Frances P. Morris to install a private water service on county property to serve property on Lake Hills Road. Request for permission from Sowers Buildings to construct a sign within a sixteen-foot sewer easement. 4 Approved Approved Approved Approved Request for permission from Matthew J. Hamilton, Jr. to construct and maintain a gravel driveway within a portion of a right of way known as Twilight Lane. Request for permission from The Salisbury Club, Limited to install a private water service for irrigation purposes within a private easement to serve properly on Starcross Road. Request for permission from The Ironbridge Properly, L.P. to construct and maintain a road and storm sewer within a proposed county right of way known as Quaiff Lane. Appropriation of funds and authorization to execute a developer/county loan agreement for the Genito Road/Woolridge Road intersection improvement project. Approved Award of contract to Viking Enterprise, Incorporated for construction of the Rivers Bend Fire Station. ADDED BY UNANIMOUS CONSENT Adopted Resolution requesting the Governor to declare Chesterfield County a disaster area for agricultural crops. REPORTS Accepted Report on Developer Water and Sewer Contracts; Status Report on the General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases; and a Report on Roads Accepted into the State Secondary System. 7:00 P.M. SESSION Reverend Donnie Thomas, Pastor of Rehoboth Outreach Ministries, gave the invocation. Eagle Scout James Streett led the pledge of allegiance. COUNTY ADMINISTRATOR'S COMMENTS Mr. Eddie Heussler was recognized and commended for his heroic efforts while attempting to rescue a county resident from a burning structure and offered their best wishes for his continued recovery. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolution recognizing Mr. Johnny Oates for his professional accomplishments and excellent representation of Chesterfield County. Adopted Resolution recognizing Mr. James Todd Streett upon attaining the rank of Eagle Scout. Adopted Resolution recognizing Mr. Darius LaVonne Nicholson, Jr. upon attaining the rank of Eagle Scout. REQUESTS FOR MOBILE HOME PERMITS AND REZONINGS 02SN0223 Approved wRh proffered condRions 02SN0232 Approved wRh proffered condRions 02SN0241 Approved wRh proffered condRions 02SN0262 Approved with conditions and proffered conditions In Matoaca Magisterial District, request of Brevard Group, L.C. for rezoning from Agricultural (A) to Residential (R-12) plus proffered conditions on an existing zoned Residential (R-9) tract of 33.1 acres fronting approximately 560 feet on the south line of Lakeview Road located at the western termini of Brevard and Twisted Oak Drives. Tax IDs 792-621-8141 and 793-620-8192 (Sheet 41). In Bermuda Magisterial District, request of S. W. Funk for amendment of zoning (Case 96SN0125) to permit commercial, trade, vocational and training school use on 4.6 acres located in the northeast quadrant of West Hundred and Bermuda Triangle Roads and known as 1710 West Hundred Road. Tax ID 805-654- 1115 (Sheet 27). In Bermuda Magisterial District, request of Meade A. Spotts for amendment to Condition 14 of Case 94SN0197 to delete the limitation on the maximum density of development permitted on the C-3 Tract on 4.0 acres located on the south line of West Hundred Road, west of Old Stage Road. Tax ID 802-654-4917 (Sheet 27). In Dale Magisterial District, request of Hyles Baptist Church for Conditional Use to permit a private school in an Agricultural (A) District on 6.8 acres located on the south line of Courthouse Road, west of Yatesdale Drive. Tax IDs 757-670-8025 and 9522 and 758-670-0618 (Sheet 17). 6 02SN0269 Approved with one condition 02SN0281 Approved wRh proffered condRions 02SN0283 Approved with one condition 02SN0288 Approved with one condition and proffered conditions In Bermuda Magisterial District, request of Gilbert C. Booker, Jr. to amend a condition of Case 83S045 to eliminate the requirement for a buffer along the eastern property boundary on 3.0 acres located on the east line of Jefferson Davis Highway and better known as 10107 Jefferson Davis Highway. Tax ID 795-666-2350 (Sheet 18). In Dale Magisterial District, request of Hull Street Road LLC for rezoning from Industrial (I-1) to General Business (C-5) of 13.4 acres located on the south line of Hull Street Road and better known as 10705 Hull Street Road. Tax ID 746-684-6733 (Sheet 10). In Matoaca Magisterial District, request of Swift Creek Associates, L.P. for amendment to Conditional Use Planned Development relative to signage on 184.4 acres located on the south line of Hull Street Road, west of Commonwealth Centre Parkway. Tax IDs 732-674-3945; 732-675-1337 and 8246; 733- 676-0518; 734-675-0754; 734-676-1227; and 735-675-1076 (Sheet 16). In Matoaca Magisterial District, request of James M. Archer for rezoning from Neighborhood Business (C-2) and Agricultural (A) to General Business (C-5) with Conditional Use Planned Development to permit a motor vehicle storage/towing lot and exceptions to Ordinance requirements on 3.0 acres located on the north line of Hickory Road, east of Chinook Drive. Tax ID 764- 625-Part of 7271 (Sheet 40). PUBLIC HEARINGS Continued until September 18, 2002 Public hearing to consider amendments to county policy regarding criminal background checks for coaches of co-sponsored groups. Continued until October 23, 2002 Public hearing to consider ordinance amendments relating to relief from required access to a subdivision of land. Deferred until September 18, 2002 Consolidated Eastern Area Plan and companion Zoning Ordinance development standards along major roads. 7 Approved Adopted Re-adopted, as amended Adopted Adopted Adopted Issuance and sale of General Obligation School Bonds in an amount not to exceed $24,905,000 to the Virginia Public School Authority. Ordinance relating to the payment of delinquent utility bills. Ordinance imposing mandatory water-use restrictions. Ordinance to vacate a sixteen-foot alley and portion of a ten-foot alley within Revised Plan of Rayon Park. Ordinance to vacate a portion of a sixteen-foot drainage easement across Lot 34, Old Hundred Mill, Section D. Ordinance to vacate a portion of a seventy-l~vvo foot unimproved right of way known as King's Lynn Road within Salisbury, Section A. The meeting adjourned at 10:30 p.m. until September 4, 2002 at 7:30 a.m. for a breakfast meeting sponsored by The Observer at the Brandermill Country Club. 8