Loading...
09-18-2002 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 18, 2002 Item Number: Subject: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to § 2.2-3711.A.7., Code of Virqinia, 1950, as amended, for consultation with legal counsel on specific legal matters regarding the 1st Amendment to the Constitution and the use of public library meeting rooms. Preparer: · ~---~ Title: Steven L. Micas County Attorney 0800:58997.1 Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 18, 2002 Item Number: 3.A. Su~ect: COunty Administrator's Comments - Update on State Budget County Administrator's Comments: County Administrator: Board Action Requested: None Summary of Information: Staff will update the Board of Supervisors on the State budget shortfall and the potential county impact. Prepare ¢ Title: Director of Intergovernmental Relations I(A-,a ry/A n n Curtin Attachments: Yes ~No r~ 000091 © 000C93 I ~ 0 ,-+ 0000~5 000036 000038 l~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of  AGENDA Meetin~ Date: September 18, 2002 Item Number: 3.B. Subject: County Administrator' s Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Acting Fire Marshal James E. Fitch, II and Lieutenant Lonnie L. Lewis would like to address the Board and thank them for their support of the Jr. Fire Safety Camp. They would also like to give a brief summary of the success of the program. Preparer: ~~,~ R~/~,,~ Title: Fire Chief Attachments: I--lYes INo # 000C39 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: September 18, 2002 Item Number: 5.Ao Subject: Resolution Recognizing the Fort Lee W. Company, 244th Quartermaster Battalion for Their Volunteer Work at the Brown and Williamson Tobacco Corporation Conservation Area County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a resolution to the Fort Lee 244th Quartermaster Battalion for their volunteer cleanup efforts. Summary of Information: The Fort Lee W. Company, 244th Quartermaster Battalion brought over 40 soldiers to the park site to work on site cleanup working toward County and Friends' efforts to be able to open up the site for public use. The Battalion showed great enthusiasm and sprit in their volunteer efforts. Title: Director, Parks and Recreation Attachments: Yes ~-~ No 000010 RECOGNIZING FORT LEE W COMPANY, 244TM QUARTERMASTER BATTALION FOR THEIR VOLUNTEER WORK AT THE BROWN AND WILLIAMSON TOBACCO CORPORATION CONSERVATION AREA WHEREAS, Chesterfield County is committed to conserving our natural environment and works in partnership with the Friends of Chesterfield's Riverfront to facilitate opportunities to implement the county's adopted Riverfront Plan; and WHEREAS, Chesterfield County is working to conserve and allow appropriate public access opportunities on this 262 acre property along 0.8 miles of the James River; and WHEREAS, Fort Lee W Company, 244th Quartermaster Battalion in the spirit of community partnership led by First Lieutenant Michelle Sharp, has initiated volunteer efforts of over 40 soldiers to prepare this property located on the James River, north of Bermuda Hundred Road and east of Enon Church Road, located within the Bermuda Magisterial District for public access; and WHEREAS, this level of volunteer effort on this newly acquired property sets a precedent for further community partnerships on behalf of conservation, allowing our citizens and visitors to enjoy the natural beauty of Chesterfield County's riverfront areas and abundant wildlife; and WHEREAS, such civic spirit and generosity merits the appreciation of this Board and of all the citizens of Chesterfield County. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Fort Lee W Company, 244th Quartermaster Battalion for outstanding civic spirit, and expresses the appreciation of all citizens of Chesterfield County to the participants in preparing this conservation area for public access. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Fort Lee W Company, 244tn Quartermaster Battalion and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 18, 2002 Item Number: 5.B. Subject: Resolution Honoring the Late R. Garland Dodd County Administrator's Comments: County Administrator: Board Action Requested: Mr. McHale requested that the following resolution be adopted. Summary of Information: This resolution is to recognize the late R. Garland Dodd, past chairman and Board member of the Chesterfield County Board of Supervisors. Title: Director, Public Affairs Attachments: Ycs ~-~No RECOGNIZING THE LATE MR. R. GARLAND DODD BY NAMING POINT OF ROCKS PARK THE ~R. GARLAND DODD PARK AT POINT OF ROCKS" WHEREAS, Mr. R. Garland Dodd, former Supervisor representing the Bermuda District, and Chairman of the Board of Supervisors in 1986, succumbed on May 11, 2002 after a brief illness; and WHEREAS, Mr. Dodd was widely respected for his dedication and integrity, not only by his fellow Board members and by Chesterfield County residents, but throughout the Richmond Metropolitan and Tri-Cities areas; and WHEREAS, Mr. Dodd was actively involved with the Metropolitan Economic Development Council, the Regional Port Facility Task Force, the 1986 Legislative Tour and the Crater Planning District Commission; and WHEREAS, among his many accomplishments while serving on the Board of Supervisors, Mr. Dodd was instrumental in the establishment of the historic Henricus Park in Chesterfield County, and was actively involved in the initial stages of construction of Route 288 and the widening of a number of other major roadways in the county; and WHEREAS, placing their trust in Mr. Dodd and other county leaders, Chesterfield County residents approved the County Charter referendum on November 4, 1986, thereby improving the ability of the county government to provide efficient, effective and responsive services to the people; and WHEREAS, under Mr. Dodd's Chairmanship, Chesterfield County, then one of the fastest growing localities in the state and nation, faced the challenges and demands placed upon it with recognized leadership and responsibility; and WHEREAS, Chesterfield County will forever honor Mr. Dodd's memory, by the renaming of Point of Rocks Park, which will from this date forth be known as "The R. Garland Dodd Park at Point of Rocks." NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the untiring efforts and commitment to excellence displayed by its 1986 Chairman, Mr. R. Garland Dodd, thanks his family for their support for his public service while he was on the Board of Supervisors, and urges all Chesterfield County residents to keep Mr. Dodd's many contributions fondly in mind when they visit the R. Garland Dodd Park at Point of Rocks, and always. 0000i3 Consolidated Eastern Area Plan Suggested changes to Amendments 1. and 10., based on Citizen input at the August 28, 2002 Board of Supervisors Public Hearing (The changes to the document that was reviewed by the Board in August are outlined on pages 2 & 3 in bolded text.) Modification to Goal 9-- Special Access Streets Roads in the northwest quadrant of Route 10 and 1-295 could be Special Access Streets, allowing reduction in setbacks for properties adjacent to these roads. Modification to Goal 9 - Walthall connector road between 1-95 and 1-295 Goal 9, under limitations and opportunities, references the need for a connector road across the Appomattox River between 1-95 and 1-295, in the Walthall area. The Plan suggests that staff should work with developers to keep a corridor open for the facility, if possible. However, staff will not restrict or prohibit development in the Walthall area in order to protect the corridor. Developer participation will be strictly on a voluntary basis. The last bullet under the recommendation could be deleted. 10. Modification to definition of Neighborhood Mixed Use - Note to allow Additional Commercial Uses along Route 10 Concerns raised by property owners along Route 1 O, that the Neighborhood Mixed Use classification in the recommended draft Plan would restrict their ability to sell or redevelop their property for commercial uses, may suggest that these properties should be included in a commercial land use category on the Land Use Plan. These property owners note that significant commercial zoning and development has already occurred along Route 10, between 1-295 and Rivers Bend Boulevard. However, concerns of nearby area residents, that commercial development along Route 10 not be allowed to adversely impact their neighborhoods, should also be addressed. Plan amendments all together5 1 Goal 9 Provide a safe, efficient and cost effective transportation system: The County's Thoroughfare Plan, which was originally adopted by the Board of Supervisors in 1989, identifies right-of-way classifications of existing roads, and right-of-way classifications and general alignments of future roads. In the eastern area of the County, the topography and existing development limits the opportunities to plan for additional new roads. The limited potential for new roads in this area of the County makes it particularly necessary to improve existing roads to accommodate future growth in this area of the County. Recommendations Adopt the recommended Thoroughfare Plan as shown, including the deletion of the extension of Route 288 to the east across the James River, and the designation of the proposed east-west collector on the south side of Route 10, between Kingston Avenue and the proposed 70 foot wide north-south collector, as a Special Access Street. Streets within the area bounded by Route 10 to the south, 1-295 to the east, Bermuda Hundred Road to the north, and Kingston Road to the west should be considered as Special Access Streets. Use the zoning and development review processes to encourage development proposals to conform to the Thoroughfare Plan with respect to the construction of road improvements and the dedication of right-of-way. Use the zoning and development review process to encourage development proposals to include mitigation of their traffic impacts by providing road improvements and controlling the number of direct accesses to major arterial and collector roads. Where appropriate, require access plans, to include driveway connections and/or public roads, as development occurs along Route 10 to accommodate travel between adjacent areas without necessitating the use of Route 10. · As improvements are provided on roads identified in the County's Bikeway Plan, consider incorporating bicycle facilities. Plan amendments all together5 2 Neighborhood Mixed Use Professional and administrative offices, along with residential developments of varying densities. Supporting, neighborhood-scale retail and service uses would be appropriate when part of a mixed use development of aggregated acreage under a unified plan of development and when located with access to intersecting transportation corridors. Such development should extend approximately 1,000 feet from the major road; however, existing natural or man-made boundaries (such as bodies of water, floodplains, rights-of- way, access locations or utility corridors) are preferable to a fixed depth such as 1,000 feet. R (various) R-TH, R-MF, 0-2, and C-2 Note2 (see Land Use Plan map): Neighborhood-scale retail and service uses that are not part of a mixed use development of aggregated acreage, that are not under a unified plan of development, and that are not located at intersecting transportation corridors, would be appropriate along the north and south lines of Route 10, between Rivers Bend Boulevard and the Community Mixed Use Area shown on the Land Use Plan map, and north of the parallel road shown on the Thoroughfare Plan, if de,~,'elopcd as pan of an 1O. potential increased adverse impacts from such retail and service uses on nearby residents ( such as noise, light, trash, odors, etc.) are mitigated by transitional uses such as offices, or by additional buffering or other design and/or operating features. Such mitigation could include, but should not be limited to: noise attenuation devices; decorative walls; building/parking orientation; location, design and orientation of mechanical equipment and waste receptacles; and hours of operation limitations. In addition, some community-scale commercial uses would be appropriate along the south line of Route 10, across from Rivers Bend Boulevard, at the intersection of Route 10 and the north-south collector road shown on the Thoroughfare Plan, if potential increased adverse impacts from such uses on nearby residents are similarly mitigated. Plan amendments all together5 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~lDate: September18, 2002 Item Number: 7. Subiect: Consider Adoption of the Consolidated Eastern Area Plan and Companion Zoning Ordinance Development Standards Along Major Roads County Administrator's Comments: County Administrator: ~ Board Action Requested: The Planning Commission and staff recommend that the Board of Supervisors adopt the Consolidated Eastern Area Plan and companion Zoning Ordinance amendments. Summary of Information. On August 28, 2002, the Board held a public hearing on The Eastern Area Plan and companion Zoning Ordinance amendments. The public hearing was closed and action deferred to September 18, 2002. County staff, the Planning Commission and interested citizens have, over the last two years, developed the Plan and Ordinance amendments through citizen meetings (Please see the attached Executive Summary). Ten modifications to the Plan and Ordinances are proposed as a result of extensive citizen input from meetings since the Planning Commission public hearing. Also attached are a summary of the 10 modifications to the draft Plan and Ordinances. Staff can support modifications 1 though 9. However, staff feels that modification 10 would encourage typical strip commercial development along Route 10, similar to that which has occurred along other major transportation corridors. In addition, staff feels that modification 10 would allow intense commercial development in proximity to existing area residential neighborhoods, without providing the protection of less intense transitional uses between commercial uses along Route 10 and these neighborhoods. Therefore, staff cannot support modification 10. Preparer: ~ ~ ~"/~- lhomas E. Jacobson Attachments: Yes ~ No Title: Director of Plannin.q C:DATA/AG EN DA/2002./SET18.3/GOK 000014 Consolidated Eastern Area Comprehensive Plan Amendment and Companion Zonin~ Ordinance Amendments - Executive Summary The Eastern Area of the County includes approximately 9 % of the County and consists of four aging area Plans. These Plans predate the Introduction to the Plan for Chestcrfiekl~ which the Board of Supervisors adopted in :2000. The Consolidated Eastern Area Comprehensive Plan amendment, once adopted, will guide future development within this portion of thc County in a comprehensive manner embodying the principals of the adopted Introduction to the Plan. Through this Plan amendment process, citizens raised issues regarding the shape and appearance of development along major transportation corridors within the study area. The Plan amendment and the companion Zoning Ordinance amendments, once adopted, will guide future development in ways that preserve the existing tree canopy along major roads, foster quality architectural design, ensure compatibility between commercial uses and nearby area neighborhoods, and promote a sense of 'place' for Enon, in accordance with the principals of the Introduction to the Plan. Through this Plan amendment process, citizens raised issues regarding the preservation of important historic resources, the protection of the natural environment, and the creation of linear trails and greenways for both environmental protection and recreational use. The Plan amendment recommends further study of these issues. Through this Plan amendment process, citizens raised issues regarding the transportation network. The Plan amendment makes recommendations designed to provide for a safe, efficient and cost effective transportation network. Key Recommendations of the Consolidated Eastern Area Plan · Economic development: Reserve and promote vacant lands in proximity to the study area's major interchanges for industrial and other employment generating uses. Commercial uses: Provide convenient locations for personal service and retail uses that serve local industries and their employees, as well as serve area residents. Encourage redevelopment of older strip commercial uses in non-linear manner that improves access to area properties and protects nearby neighborhoods. Residential areas: Protect stable residential areas from commercial and industrial encroachment, as well as from the potential adverse impacts of nearby commercial and industrial redevelopment. Residential uses in areas where redevelopment is deemed appropriate, and which are likely to experience increased pressure for redevelopment to non- residential uses, should be protected until appropriate redevelopment occurs Historic resources: Assess the need to develop guidelines for preserving and interpreting historic and cultural resources. If guidelines are merited, develop these guidelines, together with a strategy for their implementation. · Natural resources: Assess the potential for promoting open space corridors as a frar~~~.5 to protect the natural environment and scenic values, provide land use transitions, and provide outdoor recreational opportunities. If merited, develop guidelines, together with an implementation strategy for their implementation. · Transportation: Improve existing roads to accommodate future growth in this area of the County. Recommended Zoning Ordinances Increased setbacks and tree preservation along Route 10: To enhance views along Route 10 and preserve existing high-story trees, increase the effective setbacks for landscaping and tree preservation from 30 to 75 feet and require the preservation of under-story trees. Allow reduction of these setbacks, for parking and dh veways, to 50 feet if utility lines are located so that landscaping and existing vegetation within the reduced setback minimize the visibility of above-ground utilities from the road Desian standards for Mixed Use Corridors: To ensure compatibility with nearby neighborhoods, require buildings in Mixed Use Corridor areas to be compatible with residential architecture, as well as with buildings within the same project or within the same block or directly across any road. Increased setbacks and tree preservation for setbacks along Old Stage and Coxendalc, Roads: To mitigate the views of industrial development from Old Stage and Coxendale Roads (the entrances into Henricus Park and Dutch Gap Conservation Area) and to encourage preservation of the existing high-story trees, increase the effective setbacks for landscaping and tree preservation from 40 to 75 feet and require the preservation of under- story trees. Allow reduction of these setbacks, for parking and driveways, to 50 feet if utility lines are located so that landscaping and existing vegetation within the reduced setback minimize the visibility of above-ground utilities from the road. Desien standards for Route 10 in Enon: To encourage, reinforce and enhance a sense of neighborhood identity and of 'place' for the Enon community, encourage village design standards for the Enon Core, similar to those required in other village areas (Bon Air, Chester, etc.) Summary of modifications to the Draft Consolidated Eastern Area Plan and Ordinance Amendments The following modifications to the proposed Plan and Ordinances are the result of extensive citizen input at meetings between citizens and Planning staff, the Bermuda District Planning Commissioner, and the Bermuda Supervisor. The parallel road adjacent to Route 10, shown on the Thoroughfare Plan map shown as a 60- foot collector, could instead be a Special Access Street, potentially reducing right of way width and setbacks while accomplishing the need for improved traffic circulation that this road is intended to provide. w The collector roads south of Route 10, shown on the Thoroughfare Plan map as 70-foot collectors, could instead be 60-foot collectors, reducing right of way width while accomplishing the need for improved traffic circulation that these roads are intended to provide. e The prohibition on industrial traffic on North Enon Church Road could be lifted with no adverse impacts on area residents, provided any additional accesses are located no further north than the access which currently serves existing industrial development along North Enon Church Road. The recommended Plan suggests that some residential development would be appropriate west of North Enon Church Road. Providing additional criteria would make it easier to anticipate the depth of this potential residential development. Se The recommended Plan suggests a mix of higher and lower density residential development south of Route 10, west of neighborhoods along Bermuda Orchard Road. Providing an additional transitional residential density in this area would help ensure compatibility between existing and anticipated area residential development. The recommended Plan. suggests light industrial development north of Walthall interchange, between 1-95 and Woods Edge Road. Some commercial use may also be appropriate in this area. w Setbacks for the Enon Core District are addressed in the Enon Core District standards. Therefore, the Enon Core District should be deleted from the Route 10 Corridor East District on the zoning district map. To ensure no reduction in buildable area for properties fronting Route 10, reductions in side and rear yard setbacks should be allowed commensurate with the proposed increase in front yard setback, so long as buffers required for commercial development adjacent to residential areas are not affected. Further, the 25 foot utility easement interior to sites should be deleted due to potential impacts this easement may have on developable area of properties fronting on Route 10 and potential conflicts with the existing pattern of utility easements along Route 10. e The 25 foot utility easement interior to sites may not be desirable due to potential conflicts with the existing pattern of utility easements along Old Stage and Coxendale Roads. The setback along the roads should be increased to 60 feet, with reductions in side and rear yard setbacks commensurate with the proposed increase in front yard setback. 10. Given the concerns of property owners along Route 10 who wish to develop their properties for commercial uses, and given the existing pattern of commercial development in the area, it may be appropriate to suggest additional commercial use along Route 10 so long as the concerns of nearby residents, that these commercial uses not adversely impact their neighborhoods, is addressed. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 18, 2002 Item Number: 8.A. Subject: Streetlight Installation Approval County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a New Streetlight Installation in the Clover Hill District. Summarv of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; o There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Richa~l Attachments: Yes ~-~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) o Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. CLOVER HILL DISTRICT: Cross Creek Apartments and Townhomes community Pocoshock Boulevard, at the School Bus Stop located midway between the north and south loop intersections of Newbys Crossing Drive and Pocoshock Boulevard Cost to install streetlight: $1,129.48 For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000020 STREETLIGHT REQUEST Clover Hill District Request Received: December 12, 2001 Estimate Requested: December 12, 2001 Estimate Received: August 28, 2002 Days Estimate Outstanding: 259 NAME OF REQUESTOR: Ms. Nancy Stokes ADDRESS: Community Manager 7660 Van Hoy Drive Richmond, VA 23235 REQUESTED LOCATION: Pocoshock Boulevard, at the School Bus Stop located midway between the north and south loop intersections of Newbys Crossing Drive and Pocoshock Boulevard Cost to install streetlight: $1,129.48 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified Qualified Qualified Requestor or Staff Comments: Requestor states: "The reason for the additional lighting is due to several requests by our residents. The bus stop for Cross Creek is located exactly where we request the streetlight. It is very dark in the morning, especially when the High School and Middle School children catch their bus and parents are concerned for their children's safety." Staff notes that the requested location is within state right of way. Street Light Request Map September 18, 2002 This map is a co~righted product of the ChesterJfeM Count. G1S O~ce. Street Light Legend ~ existing light ~ requested light 72L3t SCALE 1: 8655 0 This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetli ght information was obtained from the Chesterfield County Environmental Engineering Department. 72~.3t 000022 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 18, 2002 Item Number: 8.B.l. Subject: Nomination and Reappointment to Virginia's Gateway Region Board, formerly ABIDCO County Administrator's Comments: County Administrator: Board Action Requested: Request that the board suspend the rules and simultaneously nominate and reappoint Mr. Gary Thomson, Mr. Jim Daniels and Mr. J. L. McHale, III to serve on Virginia's Gateway Region. Ail Board members concur with the reappointments. Summary of Information: The purpose of Virginia's Gateway Region is to assist the Counties of Prince George, Dinwiddie and Chesterfield and the Cities of Colonial Heights, Hopewell and Petersburg in their efforts to provide balanced industrialization to Commission members. The term of Mr. Gary Thompson, Mr. Jim Daniels and Mr. J. L. McHale, III will be effective September 30, 2002, and will expire September 30, 2003. Preparer: James G. Dunn Title: Director, Economic Development Attachments: ~-~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 18, 2002 Item Number: 8,B.2. Subject: Nomination/Appointment to the Parks and Recreation Advisory Commission County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint one member to serve on the Parks and Recreation Advisory Commission. Summary of Information: The Commission is a panel of County citizens who will act as a liaison between the public, the Board of Supervisors, and the County Administration. The Commission will review public input concerning parks and recreation facility development and programs and will work closely with the Department of Parks and Recreation to advise on long-range planning, policy, direction, and other critical issues. Mrs. Renny Humphrey, Matoaca Midlothian District Supervisor, has recommended that the Board nominate and appoint Mr. Tim Russell to fill the vacancy of Mr. Ron Stack. The term will be effective immediately and will expire December 31, 2003. Title: Director, Parks and Recreation Attachments: ~---] Yes No Meetin~l Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Se~3tember 18, 2002 Page I of I Item Number: 8.c.a.a. Subject: Resolution Confirming Proceedings of the Chesterfield County Industrial Development Authority to Support an Off-Campus Student Housing Facility at Virginia State University County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt the attached resolution. Summary of Information: On August 16, 2001, the Chesterfield Industrial Development Authority held a public hearing and approved the financing of Industrial Revenue Bonds in the amount not to exceed $18,500,000. The Authority held an informational meeting on August 15, 2002 at which time Mr. Mazur from Virginia State University asked the IDA to increase the amount to $19,500,000 to cover additional costs for the project. The Authority held another public hearing on September 10, 2002. The Board of Supervisors previously approved this project by resolution adopted September 26, 2001. As the bonds will not be issued prior to the anniversary of the Board's action, the Federal tax code requires a new approval of the issuance of the bonds by the Board. This issuance will be used to acquire, construct and equip a ll0-unit student housing development to be located in the Village of Ettrick, in Chesterfield County, Virginia. Preparer: James G. Dunn Attachments: Yes ~-~ No Title: Director, Economic Development RESOLUTION OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA WHEREAS, the Industrial Development Authority of the County of Chesterfield (the "Authority") has considered the application of Virginia State University Real Estate Foundation, a Virginia nonstock, nonprofit corporation (the "Foundation"), for the issuance of the Authority's student housing revenue bonds, in an amount not to exceed $19,500,000 (the "Bonds"), to assist in financing, directly or through an affiliate, (a) all or a portion of the costs of an off-campus student housing facility (the "Project"), for the benefit of students at Virginia State University, to be located at the comer of Hickory and Woodpecker Roads on a parcel of land in the Village of Ettrick, in Chesterfield County, Virginia (the "County"), and (b) certain costs of issuance of the bonds, and has held a public hearing thereon on September 10, 2002; and WHEREAS, the Project is now expected to have approximately 110 units on an approximately 15 acre parcel of land; and WHEREAS, the Board, on August 16, 2001, previously approved the issuance of the Bonds (the "Initial Approval"); WHEREAS, the Bonds have not been issued within one year of the Initial Approval, requiring under Section 147(f) of the Code a new approval of the issuance of the Bonds by the Board; WHEREAS, the Authority has requested the Board to approve the issuance of the Bonds to comply with Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Tax Code"), and Section 15.2-4906 of the Code of Virginia (1950), as amended (the "Virginia Code"); and WHEREAS, a copy of the Authority's resolution agreeing preliminarily to assist the Foundation with the financing of the Project, upon terms to be agreed upon by the Authority and the Foundation as expressed in such resolution, a record of the public heating and a "fiscal impact statement" with respect to the Project have been filed with the Board; BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: 1. The Board of Supervisors of Chesterfield County, Virginia, approves the issuance of the Bonds by the Industrial Development Authority of the County of Chesterfield for the benefit of the Foundation, to the extent required by the Tax Code and the Virginia Code, to permit the Authority to assist in the financing of the Project. 2. The approval of the issuance of the Bonds, as required by the Tax Code and the Virginia Code, does not constitute an endorsement of the Bonds or the creditworthiness of the Foundation, and, as required by Section 15.2-4909 of the Virginia Code, the Bonds shall provide that neither the County nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and neither the faith or credit nor the taxing power of the Commonwealth, the County or the Authority shall be pledged thereto. 3. This resolution shall take effect immediately upon its adoption. CERTIFICATE The undersigned Clerk of the Board of Supervisors of Chesterfield County, Virginia (the "Board"), hereby certifies that the foregoing is a true, correct and complete copy of a resolution adopted by a majority of the members of the Board present and voting at a meeting duly called and held on September 18, 2002, in accordance with law, and that such resolution has not been repealed, revoked, rescinded or amended, and is in full force and effect on the date hereof. WITNESS the following signature this __ (SEAL) day of September, 2002. Clerk, Board of Supervisors of Chesterfield County, Virginia -2- CERTIFICATE OF PUBLIC HEARING AND RESOLUTION The undersigned Secretary of the Industrial Development Authority of the County of Chesterfield (the "Authority"), hereby certifies as follows: 1. A meeting of the Authority was duly called and held on September 10, 2002, at 3:30 p.m., in the conference room of the Chesterfield County Economic Development Department at 9401 Courthouse Road, Suite B, Chesterfield, Virginia. The meeting was open to the public. At such meeting all of the Directors of the Authority were present or absent as follows: PRESENT: William F. Seymour, III Henry Moore James Spencer James Briggs John Ruckart John Hughes ABSENT: Willie Lanier 2. The Chairman announced the commencement of a public hearing on the application of Virginia State University Real Estate Foundation and announced that a notice of the hearing was published once a week for two consecutive weeks, the first publication being not more than 28 days nor less than 14 days prior to the hearing, in the Richmond Times-Dispatch, a newspaper having general circulation in the City of Richmond, Virginia (the "Notice"). A copy of the Notice attached to a Proof of Publication of such Notice has been filed with the records of the Authority and is attached hereto as Exhibit 1. 3. The individuals noted on Exhibit 2 appeared and addressed the Authority. A reasonably detailed summary of their statements, together with the Fiscal Impact Statement required by the Code of Virginia of 1950, as amended, under the Industrial Development and Revenue Bond Act, are attached hereto as Exhibits 2 and 3, respectively. 4. Attached hereto as Exhibit 4 is a true, correct and complete copy of a resolution (the "Resolution") adopted by the following vote of the Directors present at such meeting: Directors Vote William F. Seymour, III AYE Henry Moore AYE James Spencer AYE James Briggs AYE John Ruckart AYE John Hughes AYE The Resolution constitutes all formal action taken by the Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended, and is in full force and effect, on the date hereof. The remainder of this page intentionally left blank. -2- OCOG29 WITNESS my hand and the seal of the Authority this ~13~ day of September, 2002. (SEAL) '~Feecr~}a/I~u~tri'iljl~evelopment Authority of~ County of 12hesterfield -3- 000030 Notice and Certificate of Publication EXHIBIT 1 idlmn o. An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 ~ve~ising ~fidavit (This is not a bill. Please pay from invoice) l-Il TNTTON & WIT ,T ,TAM,q ATTN: CATHY ATKINR 951 F, RYRD STREET R[CHMOND VA 23210 IAccount Num. I 471268 Date 0910312002 IDate Code Description Ad Size Total Cost 09/02/2002 121 NOTICE OF PlIEr,lC HEARINGRY THE INT)IISTRIA 2.00 x 39.00 772.64 NOTICE OF PUBUC HEARING BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD ON PROPOSED INDUSTRLN. D:EVELOPMENT BOND FINANCING N.o~ca~ hereby given that the Industrial Development Authority I ,or mp ~ou,.nty ~f Chesterfield (~e "Author~) will hold a pub~i~ ,nsenng on me application an,d .[3mn of financing of Virginia State university Real Estate Founoa~on, a not-for-profit Virginia non; ,stock corpqration (the "App. lican~, w,hose principafplace CT ousin ,ess m I.o,.~,. at Virginia State University, P, O. Bbx 9071 .P, etersourg, virginta 23806, The Applicant baa asked the Au- mority to msue up to $19,500,000 of its revenue bonds for the ber~eflt, of the App!ica~ or a sim!!er foundatfon relat, ed to Virginia . .Sta,te..u n' ,r~,er sity (the "university')~.pursuant to the wrginia ini:lus- ,tri~ ,u, eve~opm.ent and Revenue uond Act (the 'Act~; to finance (a) al~ Ora,pq~_o.n, of the costs .of a, student housing facility of ap- proxima~e~/11 u riving units to ~e ~oceted at the corner of Hicko- D' and Wcodp_ecker'Rcads in the Village of Ettrlck, in Chester- Tmld County, Virginia, and (b) certain costs of issuance of the bonds. The purpose of the faciitty Is to house students enrolled a_t the University, jne, public being wh'.~h may be co~nued or adjourned, will De held at 3:30 p,m, on ~eptember 10, 2002, before the Authod- ~, in !he conference room of the Chesteriteld County Economic u_.eve[op.m, ,e~t, Dep.aJ'~.ant at 9401 C.o. urthouss Road Suite B, j unesteme~a, wrg~nia. As required by meAct, the bonds will no Rledge the .c, red'R or the taxing power of Chestedield Count/, I virginia, or me Authori:[y but Will be payable solely from reve- I hues derived from the Applicant and p!edged thereror, Arty per- I son interested in the issuance of the oonds or the location orl purpose of the propOSed project may appear to be heard. A ,c, opy of ~.e Ap p!.ca~_s application m_ay be iriapenteq at the Au- morm/:s omce at the uounty Office of E~:morntc Development at~ 9401 Courthouse Road, Chesterfield, Virginia, during business hours, INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD By: William P R~vm~r III Chairman Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached NOTICE OF PITR[,IC F[F, ARiN was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 08/26/2002 09/02/2002 The first insertion being given .... Newspaper reference: 1186710 Sworn to and subscribed before methis q- ~- ~._ Notary Public State of Virginia City of Richmond My Commission expires 08/26/2002 ~"'lSupervisor ~ ._t_O._. a ( --o b THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU 000032 EXHIBIT 2 Summary of Statements James E. Sanderson, Jr., Bond Counsel, explained the plan of finance and answered questions of the Authority. Edward J. Mazur, Vice President for Administration & Finance, Virginia State University, answered questions of the Authority. No other members of the public appeared to speak at the public hearing. EXHIBIT 3 FISCAL IMPACT STATEMENT September 10, 2002 Date Virginia State University Real Estate Foundation Applicant Virginia State University Student Housing Project Facility 1. Maximum amount of financing sought 2. Estimated taxable value of the facility's real property to be constructed in the municipality $19,500,000.00 _15,600,000.00 3. Estimated real property tax per year using present tax rates 800.00 4. Estimated personal property tax per year using present tax rates N/A 5. Estimated merchants' capital tax per year using present tax rates N/A o a. Estimated dollar value per year of goods that will be purchased from Virginia companies within the locality 40,000.00 b. Estimated dollar value per year of goods that will be purchased from non-Virginia companies within the locality 15,000.00 c. Estimated dollar value per year of services that will be purchased from Virginia companies within the locality 400,000.00 d. Estimated dollar value per year of services that will be purchased from non-Virginia companies within the locality 30,000.O0 10 20,000.00 7. Estimated number of regular employees on year round basis 8. Average annual salary per employee - "" - .~u?tqority Chairma'~} Industrial Developmect'Authorit¥ of the County of Chesterfield / Name of ~uthority EXHIBIT 4 Inducement Resolution RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD WHEREAS, there have been described to the Industrial Development Authority of the County of Chesterfield (the "Authority") the plans of Virginia State University Real Estate Foundation, a not-for-profit Virginia nonstock corporation (the "Applicant"), to finance, directly or through an affiliate, (a) all or a portion of the costs of an off-campus student housing facility of approximately 110 units (the "Project"), for the benefit of students at Virginia State University, to be located at the comer of Hickory and Woodpecker Roads on an approximately 10-acre parcel of land in the Village of Ettrick, in Chesterfield County, Virginia (the "County"), and (b) certain costs of issuance of the bonds; and WHEREAS, the Applicant, in an appearance before the Authority by the Applicant's representatives and in certain information filed with the Authority, has described the benefits the acquisition, construction and equipping of the Project will bring to the County and to the citizens of the Commonwealth of Virginia, and has requested the Authority to agree to issue its revenue bonds pursuant to the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the "Act"), in such amounts as may be necessary to assist the Applicant in financing up to $19,500,000 in costs of the acquisition, construction and equipping of the Project; and WHEREAS, on AugUst 16, 2001, after a public heating, the Authority adopted a resolution granting its preliminary approval to the issuance of its bonds for the financing of the Project subject to final terms and details of the financing being acceptable to and approved by the Authority; and WHEREAS, a public hearing has been held on September 10, 2002, as required by Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), and Section 15.2-4906 of the Code of Virginia of 1950, as amended. NOW, THEREFORE, BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD: 1. It is hereby found and determined that financing the costs of the Project will be in the public interest of the County and will promote the well-being of the inhabitants of the County and its environs. 2. To induce the Applicant to acquire, construct and equip the Project in the County, the Authority hereby agrees to assist the Applicant in financing the Project by the issuance of its revenue bonds in an amount not to exceed $19,500,000 (the "Bonds") upon terms and conditions mutually agreeable to the Authority and the Applicant and subject to the requirements of the Act and the Code, to assist the Applicant in financing the acquisition, construction and equipping of the Project. The issuance of the Bonds, in addition, will be subject to the Applicant obtaining the necessary rezoning to construct the Project. The proceeds of the Bonds will be loaned to the Applicant pursuant to a loan agreement, the terms of which shall obligate the Applicant to make payments to the Authority sufficient to pay the principal of, premium, if any, and interest on the Bonds and to pay all other expenses in connection with the maintenance of the Project. The 00003 Authority reserves the right to impose restrictions with respect to the type of entities to which the Bonds may be sold and the denomination in which they are sold. 3. The Bonds may be issued in one or more series at one time or from time to time, upon terms to be mutually agreed upon between the Authority and the Applicant. The Bonds will be issued in form and pursuant to terms to be set by the Authority and the payment of the Bonds will be secured by an assignment for the benefit of the holders thereof, of substantially all of the Authority's rights to payments under the loan agreement and may be additionally secured by other collateral. 4. All lawful costs and expenses in connection with the issuance of the Bonds, including the fees and expenses of the Authority and its counsel, shall be paid from the proceeds of the Bonds, to the extent allowed by law, or funds provided by the Applicant. If for any reason the Bonds are not issued or if the proceeds thereof cannot be used to pay all such expenses, it is understood that all such costs and expenses shall be paid by the Applicant and that the Authority shall not have responsibility therefor. 5. The Authority hereby recommends and requests that the Board of Supervisors of the County of Chesterfield, Virginia (the "Board"), approve the issuance of the Bonds within sixty days of the date of the adoption of this resolution. The Authority hereby directs the Secretary of the Authority to submit to the Board this resolution, the Applicant's Fiscal Impact Statement, and a summary of the public hearing held by the Authority prior to the adoption of this resolution. 6. This resolution shall take effect immediately upon its adoption and shall remain in full force and effect until the first regularly scheduled meeting of the Authority occurring more than two years after the date of adoption of this resolution, at which time it shall terminate unless specifically extended by the Authority. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 18, 2002 Item Number: 8.c. LB. Subject: Resolution Reaffirming the County's Intent to Provide Future Annual Support Payments for the Maggie L. Walker Governor's School for Government and International Studies County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached Resolution reaffirming the Board of Supervisors intent to provide annual support payments to finance the renovation and reconstruction of the Maggie L. Walker Governor's School for Government and International Studies Summary of Information. In 1998 representatives of the Maggie L. Walker Governor's School presented a development plan to 12 regional localities for the purpose of rehabilitating the former Maggie L. Walker High School. That plan consisted -Continued- Preparer.. ~~~/-~ ~'("/-'¥~1'~ Rebecca T. Dickson Title: Director, Budget and Management Attachments: Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: September 18, 2002 Number of a three part financial structure that included the use of Federal/State Historic Tax credits, a private fund raising campaignf and a request for financial support from the participating localities. Participating localities were requested to provide a total of $6,650,000 for the project. The proposal called for each locality to contribute their proportional share based on student enrollment in the Governor's School program. Participants were offered the option to pay this contribution in a lump sum, or in three, ten or twenty year installments. Chesterfield's share totaled approximately $2.3 million based on the number of County students attending the Governor's School. The county's share is subject to annual appropriation. On October 27, 1998 the Chesterfield County School Board adopted a resolution endorsing the proposed funding plan for Maggie Walker. Beginning in FY2000, the County's Capital Improvement Program has included $200,000 annually for the renovation of Maggie Walker, and the FY2003-2008 CIP includes planned funding in this amount in each year. The Maggie Walker Foundation must restructure the financing for the project. New loans issued by Wachovia Bank will pay off the existing principal balance of the original construction loan to the Foundation. Under the terms of one of the loans, the participating localities are being requested to reaffirm their original non-binding capital pledges. The attached resolution declares the County's intent to appropriate annual support payments not to exceed $200,000 until such time as the County's calculated share is paid. Adoption of this resolution represents a non- binding obligation to appropriate these payments. RESOLUTION OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY AFFIRMING ANNUAL CAPITAL PAYMENTS IN RESPECT OF THE MAGGIE L. WALKER GOVERNORS SCHOOL FOR GOVERNMENT AND INTERNATIONAL STUDIES WHEREAS, the Maggie L. Walker Governor's School for Government and International Studies (the "Governor's School") is a regional school established under and operating pursuant to Va. Code Section 22.1-26, providing a unique opportunity for high- achieving students from throughout the Richmond Metropolitan region to learn cooperatively in a challenging academic environment; WHEREAS, the Governor's School has relocated to the historic Maggie Walker site, in the City of Richmond, opening at such location in the 2001-2002 school year; WHEREAS, the Governor's School and related entities financed the renovation and reconstruction of the Maggie Walker site with a unique funding arrangement that utilized public support, private funding, and State and Federal historic tax credits; WHEREAS, both Chesterfield County and the Chesterfield County School Board ("School Board") have a long-standing tradition of support for the Governor's School and its programs, which have enhanced the education of students of Chesterfield County, with current County enrollment at the Governor's School comprising approximately 200 students (the largest number of any locality participating in the Governor's School); WHEREAS, the County's support consists of both annual operating amounts for County students and annual capital payments for the renovation and reconstruction of the Governor's School facilities; WHEREAS, the School Board approved this funding structure in 1998, pursuant to a School Board Resolution dated October 27, 1998, a copy of which is attached to this resolution, under which the County has appropriated funds in fiscal years 2000 through 2003 and for which the County's Capital Improvement Program contains planned funding for the Governor's School facilities through fiscal year 2008, and it is the present intention of the County to plan for such funding through 2017 in an amount not to exceed $200,000 per fiscal year; WHEREAS, the County has been advised that its formal approval of this arrangement will decrease the financing costs of a portion of the private funding in respect of the 00 G49 Governor's School and thereby increase the effectiveness and efficiency with which the County's funding will contribute to the Governor's School; WHEREAS, the County's continued support of the Governor's School will enhance educational opportunities for County students and benefit regional cooperation; and WHEREAS, the County's share of annual capital component payments shall not exceed $200,000 (such amount is the "Annual Support Payment"); NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: The Chesterfield County Board of Supervisors (the "Board") does hereby reaffirm and express its continued support and commitment to the Maggie L. Walker Governor's School for Government and International Studies. The County Administrator of the County (the "County Administrator") shall include the Annual Support Payment in his budget submitted to the Board for the following fiscal year as an amount to be appropriated to the School Board to make the Annual Support Payment to the Governor's School, or its designee, including Maggie L. Walker High School Renovation Foundation, Inc. (the "Foundation"). The County Administrator shall deliver to the Governor' School, or such designee, within fifteen days after the adoption of the County's budget for each fiscal year, but not later than July 15 of each year, a certificate stating whether the Board has appropriated the Annual Support Payment. If at any time during any fiscal year of the County, the amount of such appropriation in the budget of the County for the fiscal year is insufficient to pay the Annual Support Payment, upon notice from or on behalf of the Foundation, the County Administrator will submit to the Board at the next scheduled meeting of the Board, or as promptly as practicable, a request for a supplemental appropriation to cover the insufficiency. Promptly after such meeting, the County Administrator shall notify the Governor's School or its designee as to whether the amount so requested was appropriated. If the Board does not make any such appropriation, the County Administrator shall add the amount of such requested appropriation to the Annual Support Payment requested by the County Administrator for the County's next fiscal year. The Board is willing to provide a non-binding obligation to appropriate such amounts pursuant to paragraphs 2 and 3 above, but only to the extent and in such manner as may be consistent with the Constitution and laws of the Commonwealth of Virginia. The Board, while recognizing that it is not empowered to make any binding commitment to make such appropriations in future fiscal years, hereby states its current intent to make such appropriations in future fiscal years during the term of the Board and hereby recommends that future Boards of Supervisors do likewise. Nothing contained in this resolution is or shall be deemed to be a lending of the credit of the County to the Governor's School or to any other person or entity and nothing contained in this resolution is or shall be deemed to be a pledge of the faith and credit or the taxing power of the County, nor shall anything herein contained in this resolution be legally binding or obligate the Board to appropriate funds for the purposes described in this resolution. 6. This Resolution shall take effect immediately upon passage. oo e 2 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGI-NIA CCPS MEMORANDUM #125 (1998) October 27, 1998 TO: FROM: SCHOOL BOARD WILLIAM C. BOSHER, JR. SUPERINTENDENT SUBJECT: RESOLUTION IN SUPPORT OF PROPOSAL TO RENOVATE MAGGIE WALKER HIGH SCHOOL FOR THE GOVERNOR'S SCHOOL FOR GOVERNMENT AND INTERNATIONAL STUDIES PERTINENT INFORMATION Since its inception in 1991, the regional Governor's School for Government and International Studies has served academically gifted students frorn sixteen localities in the Richmond area. This comprehensive high school program is currently housed in a building shared-with Richmond City's Thomas Jefferson High School. To expand the current program offerings and enrollment, the Regional Board of the Governor's School has worked diligently over an extended period to identify a permanent site. Both the Regional Board and the Richmond City Council have selected Maggie Walker High School as a site for the Governor's School. The location meets all site selection criteria. Its proximity to universities, museums and state government provides numerous opportunities to supplement the educational and community seN'ice options for students. The Regional Board has proposed a Funding plan to renovate the Maggie Walker site for the Governor's School. This plan relies on public and private funding as well as tax credits. The commitment of public funds is being sought fi'om participating localities on a formula based on current enrollment. Chesterfield County currently enrolls 200 students of the total Governor's School enrollment of 576. Chesterfield County's projected share of the public funding needed is $2,309,028. The Chesterfield County Administrator has indicated that the Board of Supervisors. will support additional funds in the School Board's budget to cover the cost of annual payments over a ten to twenty year period for the renovation. 0000/1,3 RECOMMENDED ACTION The Superintendent recommends that the School Board adopt the attached resolution. The resolution would be conveyed to the Chesterfield Board of Supervisors, the Regional Board of the Governor's School for Government and International Studies, and the Richmond City Council as evidence of the Chesterfield School Board's continued support for the Governor's School and the renovation of Maggie Walker High Sch ool as a permanent home for this program. WCBJr/CLC PRESENT: VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, October 27, 1998, at seven thirty o'clock in The Public Meeting Room at the Chesterfield County Courthouse Complex James R. Schroeder, DDS, Chairman Dianne E. Pettitt, Vice-Chairman Elizabeth B. Davis Marshall W. Trammell, Jr. Thomas L. Wootton, Jr. RESOLUTION WHEREAS, Chesterfield County has participated in and supported the Governor's School for Government and International Studies since its inception: and WHEREAS, the Regional Board of the Governor's School hats been seeking a permanent location for the school; and WHEREAS, the Maggie L. Walker High School location meets criteria for site selection determined by Regional Board of the Governor's School; and WHEREAS, the Richmond City Council and the Regional Board of the Governor's School have comn'fitted to dedicating the Maggie L. Walker High School building and its surrounding grounds to the Governor's School for Government and International Studies as a site for its permanent home; and WHEREAS, the Governor's School for Government and International Studies continues to provide an important option for Chesterfield's academically gifted students; and WHEREAS, the County Administrator has indicated by communication to the Superintendent that the Chesterfield Board of Supervisors continues to support the Governor's School and will provide additional funds to the School Board for the renovation of the Maggie Walker site for use by the Governor'sSchool: THEREFORE, BE IT RESOLVED, that on the motion of Mr. Trammell, seconded by Mrs. Pettitt, the Chesterfield School Board endorses the attached funding proposal for the necessary renovation of the Ma~te L. Walker High School site ,'-is al permanent location for the Governor's School for Government and International Studies. ~Qilltam ~. Br~hei-, Jr., ,~'perintendent 000044 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 18, 2002 Item Number: 8.C.l.c. Subject: Resolution Supporting the Installation of Signs Advising of an Additional Maximum $200 Fine for Exceeding Posted Speed Limit on Royal Birkdale Drive County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends the Board adopt the attached resolution requesting the Virginia Department of Transportation to install signs advising of an additional $200 fine for exceeding the posted speed limit on Royal Birkdale Drive. Summary of Information: Ms. Humphrey received a request from the Birkdale Community Association and the Birkdale Neighborhood Watch requesting approval of an additional maximum $200 fine for exceeding the posted speed limit on Royal Birkdale Drive. In 1996, the General Assembly enacted legislation that allows for an additional fine of not more than $200, in addition to other penalties provided by law, for speeding on roads in certain residence districts. The legislation requires that the roads where the increased fine may be imposed be indicated by appropriately placed signs displaying the maximum speed limit and the increased penalty for violations. On June 20, 1996, the Commonwealth Transportation Board adopted a ~Policy and Procedures" for processing requests for the increased maximum fine. The (Continued next .page) Preparer: 'R~J. McCracken Agen534 Title: Director of Transportation Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary (Continued): "Policy and Procedures" require the County to provide a Resolution to the local VDOT Resident Engineer requesting installation of the signs, identifying the specific roadway(s) where the signs are to be installed, confirming that the roadway(s) meet the criteria for posting, notifying VDOT that a speeding problem exists, and indicating that the increased fine has community support. Royal Birkdale Drive meets VDOT's criteria for installation of the signs indicating the increased maximum fine. Recommendation: Staff recommends the Board adopt the attached resolution requesting the Virginia Department of Transportation to install signs advising of an additional $200 fine for exceeding the posted speed limit on Royal Birkdale Drive. District: Matoaca 000046 WHEREAS, the Chesterfield County Board of Supervisors has received a request to install signs on Royal Birkdale Drive (Route 5021) indicating a maximum additional fine for speeding of $200, in addition to other penalties provided by law; and, WHEREAS, Royal Birkdale Drive is a local residential street with a posted speed limit of 25 mph; and, WHEREAS, VDOT collected speed data on Royal Birkdale Drive in 2000 indicating that the average speed of vehicles ranged from 33 to 36 miles per hour, with 105 vehicles observed exceeding 40 miles per hour; and, WHEREAS, the request for the increased fine has the support of both the Birkdale Community Association and the Birkdale Neighborhood watch. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to install signs advising of an additional maximum $200 fine for exceeding the posted speed limit on Royal Birkdale Drive {Route 5021). 00CC47 N Royal Birkdale Drive Request for the installation of signs advising of an additional $200 fine for exceeding the 25 mph posted speed limit CHESTERFIELD COUNTY  BOARD OF SUPERVISORS Page 1 of 3 AGENDA Meetin~ Date: September 18, 20O2 Item Number: 8~1~1~1 Subject: Set Public Hearing Relating to Electronic Submissions for Certain Site Plan and Subdivision Approvals and Related Fees Coun~ Administrator's Comments: /~..~_~~ (~)~..~{~t ~ r/~-~. ~ ~ Coun~ Administrator: ~ Board Action Requested: The Board of Supervisors is requested to set a public hearing date of October 9, 2002 on amendments to the subdivision and zoning ordinances as they relate to electronic submissions for certain site plan and subdivision approvals and related fees. Summary of Information: The County recently paid for an updated set of aerial photographs of the County. The overfly also generated planning information showing grading contours, digital elevations, and other data used by County departments, the development community, and citizens. Unfortunately the information quickly becomes dated when new development alters contours and elevations and adds impervious areas. To keep the information current, staff recommends the attached amendments to the zoning and subdivision ordinances that would require developers of most commercial and townhouse projects to submit contour, elevation, and other information for their projects in electronic format to the Environmental Engineering Department, which would then update the County's databases. Developers would be required to submit the information after site plan approval (other than minor site plan and improvement sketches) and subdivision approval (for townhouses only), but prior to issuance of a land Preparer: ~.~~C ~ Title:. Director of Environmental Engineering Richard IV~;icElfish Afachments: IYes VINo #000049 Page 2 of 3 Summary of Information (continued): disturbance permit. Most developers create this information during the normal course of the developmental process, and many local engineers have been submitting the information voluntarily at the request of Environmental Engineering Department. For those designers unable to submit the information in electronic format, the attached ordinance amendments provide that the County will charge a fee of $75 that reflects the County's actual cost to transfer the data to electronic format. This information was presented to the development community at the December 2001 quarterly meeting. This meeting was followed by subsequent phone calls and inquiries in which a change was made for those engineering firms without computer-aided drafting (Auto CAD). At that time, a $75 fee was added to compensate for those few firms. Notification of a second meeting was sent to approximately 45 design firms, and one landscape architect attended the meeting held Tuesday, July 23, 2002 at the Chester Library. The Environmental Engineering Department, GIS Section, has received no additional inquiries about this proposed amendment. The Planning Commission held a public hearing August 20, 2002 and also received no comments. Staff Recommendations: Staff recommends that the Board of Supervisors set a public hearing date of October 9, 2002 for consideration of the amendments. District: County Wide OCCCSO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetina Date: September 18. 2002 Item Number; Budget and Management Comments: This item requests that the Board schedule a public hearing to amend the subdivision and zoning ordinances to allow for electronic submission for certain site plan and subdivision approvals and establishment of a related fee for those companies that can not submit electronically. This amount will require that when a plan is submitted, that it be submitted electronically in order to facilitate the revisions needed to the County's GIS information. This requested ordinance change will enhance the ability of staff to update the GIS system in a more timely manner and assist in keeping the information up to date. A provision for those companies that may not have the software/hardware necessary to submit electronically has also been added whereby those firms would pay a $75 fee to offset staff costs. Most companies/developers will most likely submit the plans electronically; and therefore, anticipated revenue collection from this new fee is estimated at only about $600 a year. Preparer: Rebecca T. Dickson Title: Director, Budget & Management O0005& AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 19-264 AND 19-279 RELATING TO ELECTRONIC SUBMISSIONS FOR CERTAIN SITE PLAN APPROVALS AND RELATED FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Sections 19-264 and 19-279 of the Code of the County o£Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-264. Preparation and submission of site plans. ooo After site plan approval other than minor site plan and improvement sketches and prior to the issuance ora land disturbance permit, the property .OWner or his agent shall deliver to the director of environmental engineering in electronic format such as DXF for AutoCADD, or other electronic format acceptable to the director, the following information: (i) proposed contours for the approved site plan, (ii) b.0undaries of all impervious areas for the approved site plan and (iii) delineation of storm sewer lines and associated structures for the approved site plan. In lieu of the fbregoin, g,.the property owner or his agent may submit the required information in a non-electronic format upon payment to the environmental engineering, department of the fee stated in § 19-279 to reimburse the county's costs of transferring the information to the required electronic format. ooo Sec. 19-279. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing as tbllows: ooo e~ Request by applicant for environmental engineering department to transfer to electronic format such non-electronic information regarding contours, boundaries of impervious areas and delineation of storm sewer lines as set forth in § 19-264... $75.00 (2) That this ordinance shall become effective immediately upon adoption. 1923:56995.1 1 5/10/02 10:55 AM OCCCS . AN ORDINANCE -['O AMEND THE CODE OF '['HE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 17-11 AND 17-32 RELATING TO ELECTRONIC SUBMISSIONS FOR SUBDIVISION APPROVALS FOR TOWNHOUSE PROJECTS AND RELATED FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (0 That Sections ] 7-11 and 17-32 of the Code qf the Coun_ty of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 17-11. Fees. The fees for processing subdivisions by the county shall be payable upon submission of the plats to the county for tentative or final approval and shall be equal to the following: ooo (i) Request by applicant for engineering department to transfer to electronic format such non electronic information for townhouse projects regarding contours, boundaries of impervious area:; and delineation of storm sewer lines as set tbrth in § 17-32(d)... $75.(10 ooo Sec. 17-32. Procedure for lot subdivision approval. ooo Procedure for review of construction plans. ooo L4_} For all projects involving townhouses, prior to the issuance of a land disturbance permit, property owner or his agent shall deliver to the director of environmental engineering in electronii: format such as DXF for AutoCADD, or other electronic format acceptable to the director, following information: fi) proposed contours for the approved construction plans, (ii} boundaries o all impervious areas for the approved construction plans and (iii) delineation of storm sewer lines and associated structures for the approved construction plans. In lieu of the tbregoing, the property owner or his agent may submit the required information in a non-electronic format upon payment to the environmental engineering department of the fee stated in § 17-11 to reimburse the county':; costs of transferring the information to the required electronic format. (2) That this ordinance shall become ef/bctive immediately upon adoption. 1 923:57115.1 l 5/10/02 10:59 AM 000C5;3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: September 18, 2002 Item Number: 8.C.2.b. Subject: Set a Public Hearing date to Consider the Adoption of an Amendment to The Plan for Chesterfield Entitled Water Quality Protection Plan County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing date of November 13, 2002 to consider the adoption of the Water Quality Protection Plan amendment to the Plan for Chesterfield. Summary of Information: At the August 20, 2002 work session, the Planning Commission unanimously approved an amendment to the Plan for Chesterfield entitled, the Water Quality Protection Plan (attached). The Plan was developed by staff to comply with the Chesapeake Bay Preservation Act. The Act states that cities, towns and counties in Tidewater Virginia "shall incorporate protection of the quality of state waters into each locality's comprehensive plan." The Plan contains a discussion of activities that have the potential to impact the county's water resources and lists current programs that partially address those impacts. The Plan also proposes goals and strategies to minimize impacts from activities that are not currently covered by any existing county environmental program. Items such as enhanced environmental education and improved erosion and sediment control for large construction sites are among the recommended strategies. Representatives of the development and environmental communities participated in a briefing session with staff on July 15, 2002 and amendments were made to the Plan based on input received at that meeting. The Planning Commission will be establishing a subcommittee to develop ordinance amendments that will implement some of the recommended measures contained in the Plan. The ordinance amendments will be finalized after the adoption of the Plan. Preparer: ff ~ Sg~'ati _ Title: Water Quality Administrator Affachments: Yes ~-~ No ~00C54 000~55 The Plan for Chesterfield The Water Quality Protection Plan WATER QUALITY PROTECTION PLAN Introduction The purpose of this plan is to establish a series of goals, policies and implementation strategies that will promote water quality protection throughout Chesterfield County and help the County meet the planning requirements of the Chesapeake Bay Preservation Act. The Act, adopted by the Virginia General Assembly in 1988, requires localities to employ criteria to ensure that the use and development of land shall be accomplished in a manner that protects the quality of state waters. The regulations adopted in support of the Act state that the water quality components of the comprehensive plan should "consist of the following basic elements: (i) summary of data collection and analysis; (ii) a policy discussion; (iii) a land use plan map; (iv) implementing measures, including specific objectives and a time frame for accomplishment." The purpose of these measures is to ensure that the use and development of land shall be accomplished in a manner that protects the quality of state waters. This water quality protection plan provides a framework for the incorporation of water quality issues in land use decision-making. The protection of the county's water resources is a complex process that involves not only guiding future growth, but also controlling pollution from existing residential, commercial, industrial, agricultural and forestry uses. Effective water quality planning can provide for the preservation of valuable water resources for the current and future citizens of Chesterfield County. Chesterfield County's Waters Surface Waters Chesterfield County is fortunate to have an abundant complex of waters, including 124 miles of riverfront along the James and Appomattox Rivers and 1,342 miles of streams. Additionally, there are 4,870 acres of surface water in the Swift Creek, Falling Creek and Lake Chesdin Reservoirs. There are also many tidal and non- tidal wetlands either connected to other water resources or that are isolated. There are roughly 10,000 parcels in Chesterfield that are adjacent to these waters. Citizens become concerned when any of these water bodies become either physically or chemically impaired as evidenced by numerous inquiries to county staff. Concerns related to water quality problems are not confined to any one area of the County. Problems such as algae blooms in lakes, sediment plumes in streams, fish kills and loss of property have been reported. Drinking Water Chesterfield County is fortunate because it enjoys an abundant water supply from three sources. The three sources that supply the County's potable water are the Swift Creek Reservoir, Lake Chesdin, and the James River. The Department of Utilities owns and operates a water treatment plant at Swift Creek Reservoir, which has a capacity of 11.5 million gallons a day (MGD). The county is one of five members of the Appomattox River Water Authority (AWRA). The AWRA is located on the northern side of Lake Chesdin. The county has a daily allocation of 24.54 MGD from the authority. The third water source is the James River, which supplies the treatment facility owned and operated by the City of Richmond. This plant supplies water to the City of Richmond and to the counties of Henrico, Goochland, Hanover, and Chesterfield. The county's contract with the city assures an available supply of 27 MGD. The County should have sufficient water supply through 2014, based on these available supplies. Additional treatment capacity should be available from the Appomattox River Water Authority and/or the City of Richmond at that point in time. As identified in the County's Public Facilities Plan, "system expansion over the planning period includes new pumping stations, storage tanks, water mains, and pressure zone/service area improvements. If growth occurs as projected, approximately 96 miles of 12 through 36 inch diameter water mains will be added to the County's system by 2015." Groundwater: There are a variety of uses and activities that can potentially enter groundwater and migrate to surface water resources such as reservoirs and streams. Some of these uses include failing septic systems, landfills, superfund sites, industries that improperly store and or O( OCSG dispose of hazardous materials, and leaking underground storage tanks. Such activities pose a threat not only to groundwater resources, but to surface waters as well. Sources of Surface Water Quality Degradation Most water quality pollution comes from either "point" or "nonpoint" sources. While pollution from point sources (effluent from an industrial facility pipe) is more easily identifiable, nonpoint source pollution is a greater threat than once understood. Non-point source pollution occurs when pollutants, which accumulate on the land during dry weather, are carried to water bodies by stormwater runoff during a rain event. The major components of nonpoint pollution are sediment, fertilizers, pesticides, heavy metals and bacteria. There are three categories of water quality degradation: chemical; physical; and biological. All categories of degradation, if unchecked, have an effect on the quality of life for Chesterfleld's citizens. Of equal importance, water quality degradation in streams severely limits the use of these waters by citizens. Activities such as fishing and swimming, for example, would have to cease in waters impaired due to high levels of bacteria. Chemical: Stormwater runoff from roads and other paved surfaces washes pollutants, such as motor oil, pesticides, toxic substances animal waste, pathogens, and soils from construction sites into nearby waters. These pollutants, in high enough concentrations, can adversely affect aquatic organisms and fish in the water body. Physical: Impervious surfaces also cause water to flow in greater volumes and with increased speed into the storm water drainage system or streams. The increased flows cause a stream to adjust its shape, widening or down cutting the stream bed, eroding stream banks and degrading habitat for animals and plants. Studies have shown that there is a direct link between increased amount of stormwater flows and stream degradation. Biological: Sediment from construction sites, chemical such as chlorine and other toxic substances will result in adverse impact on aquatic organisms and fish. Further, changes in the physical features of a stream or river will also impact stream life. Land Uses and Other Activities Affecting Water Quality Existing Residential, Commercial, Governmental and Industrial Land Uses - Such uses typically result in the wash off of fertilizers, pesticides, metals (from vehicles), oil, grease and bacteria (from animal waste) into waters. Construction Sites - Clearing and construction practices, if inadequately controlled, can result in the release of sediment and discolored water into a nearby water body. If sediment and erosion controls are inadequate or not properly maintained, excess amounts of sediment can be washed into adjacent water bodies. Construction can also fundamentally change natural hydrology often resulting in increased stream water flows, and greater potential for flash flood flows. Such hydrologic change can induce streambed and bank erosion and other adverse physical changes within the stream channel. These changes to in-stream processes can increase sediment yield years beyond the initiating activity. A.qriculture - Agricultural uses typically generate nutrients from fertilization. For those farms that maintain livestock, bacteria and pathogens from animal waste can adversely affect nearby waters. Further, if sediment and erosion controls are inadequate, excess amounts of sediments and nutrients can be washed into adjacent water bodies. It is to be noted that for agricultural uses, compliance with erosion & sediment control measures is voluntary. Agricultural practices such as row cropping and removal of natural streamside vegetation can also fundamentally change natural hydrology, often resulting in increased stream water flows, and greater potential for flash flows. Such hydrologic change can induce streambed and bank erosion and other adverse physical changes within the stream channel. These changes to in-stream processes can increase sediment yield years beyond the initiating activity. Silviculture - Logging activities that do not use adequate best management practice controls can affect adjacent water bodies in two ways. First, excess amounts of sediment can be washed into the stream. Second, increased flows can be generated as a result of the removal of vegetation, which in turn, can result in adverse physical changes to the stream or other water body. Discharqes or Illicit Connections Illicit discharges or connections typically are found in areas of existing development, primarily in commercial areas and are intermittent in nature. In most instances the discharges are petroleum products or detergents. Landfills - There are currently no municipal solid waste landfills being operated by Chesterfield County. There are, however, several privately operated landfills and several older, closed municipal landfills. Landfills present a potential threat to water quality through the generation of liquid waste or "leachate" seeping from the landfill to adjacent waters. Landfill leachate can contain a number of pollutants that adversely affect the quality of water. Both existing and new landfills must conform to the Department of Environmental Quality's comprehensive regulations pertaining to the operation and closure of landfills. These regulations require measures to reduce, if not eliminate, potential impacts from landfills on water supplies. These regulations do not, however, fully address potential impacts on surface water resources. Hazardous Waste Handling & Storage Facilities - There are numerous categories of industrial, commercial and public facilities that handle, store or transfer hazardous materials within Chesterfield County. Such facilities can sometimes prove a threat to Chesterfield's waters through direct, or "point" discharges to waters, through accidental releases, or by the hazardous materials coming into contact with stormwater runoff. Industries falling within this category are generally concentrated along the eastem portion of the Interstate Route 95 corridor. Many such facilities have Virginia Pollutant Discharge Elimination System (VPDES) permits that are issued and monitored by the Department of Environmental Quality. These facilities are also monitored as part of the County's NPDES Stormwater Management Program. Roads - Roads can also be a source of water pollution in that the materials that accumulate on them during dry weather such as sediment; metals and petroleum products wash off into nearby waters. Septic Systems - Septic systems have the potential to impact both surface water resources as well as drinking water resources, particularly in the rural portions of the County where homeowners rely upon private wells for potable water. The Health Department, however, has a well-established process for the regulation of septic systems as well as private wells. This process ensures that septic systems are located in such a manner as to minimize, if not eliminate, any potential impacts upon private wells from septic system. The same process also ensures that septic systems are located outside of Resource Protection Areas that are adjacent to constantly flowing streams, wetlands and lakes. Septic systems are permitted only in lower density areas. The County Code requires a minimum of a forty thousand square foot lot for parcels with septic systems. The requirement is to allow for a reserve drain field. As a result of this provision, The Plan for Chesterfield, including the Public Facilities Plan, requires the extension of county sewer and water facilities wherever higher density residential growth is planned or anticipated. For example, the Southern and Western Area establishes a "Deferred Development Area," where intensive growth is not planned for at least twenty years into the future. Accordingly, the public facilities component of that Plan does not call for the extension of water and sewer lines in that area. The County's overall policy with regard to on-site septic systems, as expressed in the Public Facilities Plan and the Introduction to the Plan for Chesterfield, is to establish public water and sewer into targeted growth areas. Areas that are designated for large lot (one-acre or more) residential or rural uses do not require public water and sewer. Golf Courses - Golf courses have historically been a source of surface water quality problems when excess amounts of nutrients, pesticides and herbicides are applied to tees and greens and wash off into adjacent water bodies. Impacts to streams include algae blooms and Iow oxygen levels. In severe instances, fish kills can occur resulting from Iow oxygen levels. In recent years, golf course developers have worked cooperatively with County staff to minimize these impacts. In some instances, the developers have agreed to conduct stream sampling in order to establish the specific impact of golf course on area waters. Currently, however, there are no state or local regulations controlling this source of pollution. Underground Stora.qe Tanks - Underground storage tanks (USTs) have the potential to adversely affect groundwater resources through leaks and accidental spills. Surface waters can also become affected as pollutants migrate through groundwater aquifers to adjacent water bodies. Although USTs are potentially a significant source of water quality problems, the Department of Environmental Quality oversees a comprehensive program to reduce their impact on waters of the State. This program, which was initiated in Virginia in 1987, requires all USTs to maintain leak detection devices, have corrosion protection, and have spill prevention measures in place. As with hazardous waste storage and handling facilities, USTs are also generally 3 concentrated along the Interstate Route 95 and Jefferson Davis Turnpike corridors. Stream Bank and Shoreline Erosion - Both stream bank erosion along the County's streams and shoreline erosion along riverfront areas can adversely affect water resources in two ways. First, severe erosion can result in the loss of property, the undermining of trees and other vegetation, and, in serious cases result in the loss of homes and appurtenant structures. Second, the erosion becomes a source of sediment deposition in lakes, rivers and streams. In certain stream segments, stream bank erosion is the greatest source of the stream's impairment. This has become a serious problem in Chesterfield County's older developed areas where the highly impervious land uses have generated water flows that exceed the capacity of the stream, which has resulted stream bank erosion, sediment deltas and other problems. Summary of Data Collection and Analysis Land Features that Present Physical Constraints to Development There are several types of physical land features that can potentially prove a constraint to development. These features can either result in problems for the proposed development or for adiacent properties. The features that can present such concerns include: floodplains, Chesapeake Bay Preservation Areas, steep slopes adjacent to water bodies, wetlands, highly erodible soils, and shrink swell soils. Below is a discussion of these features. Floodplains Floodplains are lands that border rivers, streams and other water bodies. They are normally dry but can be covered with water for varying periods of time during and after storms. Continued flooding can damage structures that are placed within floodplains and can block water flow and increase the width, depth or velocity of floodwaters. In light of this fact, Chesterfield County adopted a Floodplain Ordinance in 1983, which establishes limitations for certain activities in floodplains. Residential structures are required to be set back twenty-five feet from the floodplain. Fill and grading in these areas can result in flooding problems on neighboring properties. Man-made changes to the floodplain have also been found to result in significant changes to the adjacent stream or river by causing it to become wider or deeper. Floodplains that are left in their natural state benefit water quality by providing a buffer between adjacent land uses and the nearby waters. Chesapeake Bay Preservation Areas a) Resource Protection Areas Resource Protection Areas, as defined by the Chesapeake Bay Preservation Act regulations include sensitive environmental features such as streams and rivers bodies that flow all the time, non-tidal wetlands adjacent to or near streams, tidal wetlands, tidal shores, and a 100-foot naturally vegetated buffer landward of these features. There are 469 miles of perennial streams throughout the County that have designated Resource Protection Areas adjacent to them. The RPAs serve an important water quality function by providing a buffer adjacent to the county water bodies. The natural process occurring in the RPA include: · Filtration of sediments; · Plant"up-take" of nutrients; · Stabilization of slopes by root material; · Reduction of the erosional force of rain by the tree canopy; and · Transformation of nitrogen and toxic substances through biodegradation. Given the important function of RPAs, only water dependent uses and redevelopment are permitted to take place in these areas. b) Resource Management Areas The second "protection" area is a Resource Management Area or RMA. RMAs include 100-year floodplains, highly erodible and highly permeable soils, and steep slopes. All but fifteen to twenty per cent of the County contains highly erodible and highly permeable soils. Highly erodible soils are a concern for surface waters in that disturbance of these soils can lead into erosion, and the generation of sediment to adjacent water bodies. It is critical to manage growth in such areas through both the proactive implementation of the Erosion & Sediment Control and Floodplain Ordinances. Permeable soils can be a concern to groundwater and surface waters if septic systems are permitted in areas containing such soils. The Health Department's permitting process for septic systems takes such issues into account.. This process ensures the location of on-site septic systems in a manner that reduces the impact on ground and surface waters to the maximum extent practicable. Given that most lands throughout County contain some of these features, the entire County (outside of Resource Protection Areas) has been designated as a Resource Management Area. Development in RMAs typically reduce pollutants in stormwater runoff by a 000059 4 variety of means such as reducing impervious area, reducing the overall project density or installing retention or detention basins. Such basins are commonly known as Best Management Practice (BMP) facilities. Proposed development has the option of requesting to be "opted" out of the Resource Management Area requirements only after it has been demonstrated that RMA features do not exist. In most instances where the County permits new development to opt out, that opt-out only covers part of the project site. The Environmental Engineering Department has a formal opt-out process requiring the submission of detailed information by a "qualified expert." That information is reviewed by engineering staff and the County Soil Scientist for accuracy. Steep Slopes Steep slopes present constraints to development in general in that where slopes are sever; a greater amount of land disturbance is needed in order to permit the construction of roads and structures. Te greater the amount of land disturbance, the more difficult it becomes to adequately control the amount of sediment that is generated and prevent the material from entering adjacent t water bodies. This is particularly true if the steep slopes are closer to the water body. Soils Certain types of soils can present constraints to development in several ways. For example, in areas that are not served by sewer it is important to ensure that the soils are adequate for the installation of septic systems. In areas where the soils have high shrink swell potential, measures are necessary to ensure that the foundations of structure will not be compromised. In addition, highly erodible soils on steep slopes can lead to sediment entering adjacent water bodies. Wetlands Wetlands present constraints to development given their importance as an environmental resource and their contribution to the protection of the quality of other water resources such as streams, rivers and lakes. Wetlands benefit water quality by acting as filters in trapping and holding nutrients and other pollutants contained in stormwater runoff. Wetlands also act as a sponge by slowing down fast moving and erosive stormwater and act as a buffer against wave action. Finally, wetlands serve as a source of groundwater recharge. Infill Development Areas Chesterfield County does not have any areas formally designated as "Intensely Developed Areas," as defined by the Chesapeake Bay Preservation Area Designation and Management Regulations. The map that follows this page, which is entitled "Chesterfield County Development Strategy" identifies infill areas, planned growth areas and deferred growth areas. The area denoted as "lnfill Areas" have been so designated because they represent the older parts of the county and are mostly built out. This map is part of The Plan for Chesterfield. The older areas of Chesterfield County present a number of opportunities for water quality improvement. The Nationwide Urban Runoff Program study conducted by the Environmental Protection Agency in the 1980's revealed that in older, more urbanized areas, the generation of pollutants such as petroleum products, fecal coliform and certain metals increases. Similar findings have also been made in the older parts of Chesterfield County. The State Department of Environmental Quality revealed that streams and other waterways are impaired due to high levels of fecal coliform bacteria, dissolved oxygen and nutrients. Many of these problems can be partially addressed by implementing a proactive and long-term educational program. For development projects on infill parcels and for sites proposed for redevelopment, the County's current Chesapeake Bay Preservation requirements new development and for redevelopment will continue to be applied. For existing commercial, industrial and residential uses, existing educational efforts should be enhanced. Shoreline Structures Unlike many other localities that are conforming to the requirements of the Chesapeake Bay Preservation Act, Chesterfield County does not have a significant amount of shoreline structures such as boats ramps, docks, piers and marinas. Since 1980, the Virginia Marine Resource Council (VMRC) has approved 68 such facilities along the James and Appomattox Rivers. These facilities are concentrated in subdivisions located along the two riverfront areas. Potential impact on water resources related to these structures is addressed through a comprehensive permitting process that is currently in place and implemented by several environmental agencies. The VMRC, U.S. Corps of Engineers and the State Department of Environmental Quality regulate shoreline structures as a means of minimizing their impact on environmental resources such as wetlands, sub aquatic vegetation and water quality. In addition, along Lake Chesdin, which is part of the Appomattox River, the Appomattox River Water Authority (ARWA) has a permitting process for shoreline structures as well as guidelines for the management of shoreline buffer area. The ARWA coordinates this approval process with O0 Chesterfield County. In this way, the County is able to monitor and have input into the permitting of shoreline structures along the Appomattox River. County jurisdiction along the James River lies with Henrico rather than Chesterfield County, since river ownership lies with Henrico along the James. Marinas Marinas can have potential impacts on water quality if there is overnight or long-term mooring of boats, which would require sewage pump-out facilities. There are three marinas located within Chesterfield County. One is a small marina located on Swift Creek Reservoir that is only for pontoon boats that do not have toilets. Of the remaining two marinas in the County, one is located on the Appomattox River, while the other is on the James. For both of those marinas, there is no overnight or long-term mooring where boats would require a pump out facility. Existing Water Protection Efforts Quality Beginning in 1974, with the adoption of the Erosion & Sediment Control Ordinance, Chesterfield County began implementing of several ordinances aimed at controlling the quality and quantity of storm water runoff. This effort has evolved into a comprehensive storm water management program. The major components of the program include: · A review process to ensure that new development and redevelopment does not result in the increase of pollutants to area water bodies. The Chesapeake Bay Preservation Act requires this review. · , The enforcement of Resource Protection Area limitations, as required by the Chesapeake Bay Preservation Ordinance. · Implementation of the Floodplain Management Ordinance. · The enforcement of Erosion & Sediment Control measures. · A program requiring the maintenance of retention and detention basins that are constructed to reduce pollutants and control stormwater flows. · The implementation of the Swift Creek Reservoir Watershed Management Plan & Maintenance Program. · Stream Restoration In addition to the above efforts, the County began implementing a comprehensive monitoring and management program to reduce pollutants in stormwater runoff to the "maximum extent practicable." This program known as the National Pollutant Discharge Elimination System (NPDES) Program is a requirement of the Federal Clean Water Act and entails the following: Comprehensive sampling of streams and stormwater discharges throughout Chesterfield County. · Mapping of subwatersheds and identifying sources of pollution within those watersheds. The implementation of management strategies to reduce or eliminate identified sources of water quality problems. Identify areas where stream bank and shoreline erosion is taking place and develop strategies such as stream restoration to address those problems. The management strategies are modified based on information gained from the stream and stormwater sampling. Water Quality Protection Goals and Policies While the existing efforts described above help to reduce pollutants in stormwater runoff, it is important to ensure that future growth in the county in undertaken in a manner that is consistent with good water quality. The following recommended goals and policies provide a framework for implementing improved water quality protection strategies in Chesterfield County. These goals are statements of general direction and reflect fundamental factors and considerations that are intended to guide future land use decisions. Goal '1 Maintain or improve the Chemical, Physical, and Bio;logical Integrity Chesterfield County's Waters Goal 2 Manage future growth within the County in a manner that protects streams, rivers, reservoirs and other water resources. Goal 3 Develop strategies to address water quality degradation resulting from existing and infill development. Goal 4 Minimize nonpoint water pollution created by agricultural and silvicultural activities. O00CG:Z. Related Policies Related policies identify courses of action that can be followed in reaching stated goals. These individual policies may be applicable to more than one goal. Policy l Control the amount of sediment, nutrients and other pollutants entering the county waters from new and existing development. Recommendations: Partner with the development community to create opportunities that permit the use of Low Impact Design techniques. Establish measures that would limit the amount of land cleared, grubbed and graded on large construction sites at any given time. Such measures would reduce the amount of sediment exposed to stormwater runoff. · Promote the use of alternative BMPs. Promote the retrofitting of existing Best Management Practice facilities in older portions of the County where development took place prior to the implementation of the Chesapeake Bay Preservation Ordinance. The County should undertake this effort. Such facilities should address both water quality and water quantity issues where site conditions permit. Continue to follow the County's existing comprehensive storm water management program as required in conjunction with the Federal Clean Water Act, including continued implementation of the Chesapeake Bay Preservation; Floodplain Management; and Erosion & Sediment Control Ordinances. Continue the program for the maintenance of best management practice facilities to minimize pollutants from residential and non-residential development. Increase County public education efforts in newly developed areas as well as older developed areas on water quality issues. Specific steps should include increased funding for the development and distribution of "Water Quality Watch Fact Sheets" and other information to county residents, and commercial and industrial facilities. The education program should focus on informing citizens and businesses of daily practices that adversely affect area waters such as improper use of fertilizers, car washing and the improper disposal of petroleum products and other pollutants. Amend the Code of Chesterfield County to require pollution prevention measures for new commercial and industrial uses within certain designated standard industrial codes that have the potential to release pollutants to County waters. This effort should be limited to those facilities that are not already required to implement such measures by the Department of Environmental Quality. Conduct educational and outreach efforts to encourage existing industrial facilities to utilize pollution prevention measures. Amend the Chesapeake Bay Preservation Ordinance to require measures to reduce pollutants from new golf courses. Measures such as the implementation of nutrient and pest management plans and channeling stormwater to best management practice basins have traditionally been incorporated as zoning conditions for proposed land uses that include golf courses. It is recommended that these measures be incorporated into the Chesapeake Bay Preservation Ordinance, so that they will be consistently applied. Continue to implement Watershed Management Plan & Maintenance Program for the Swift Creek Reservoir Watershed. Continue to monitor the water quality of Swift Creek Reservoir and determine if modifications to the Plan are necessary. Implement Watershed Management Strategies and stream and shoreline restoration projects that are identified through the comprehensive stream and stormwater monitoring program. Conduct stream restoration on a priority basis, focusing on streams in the Falling Creek Reservoir watershed first. For stream bank stabilization projects, conduct physical assessments of the streams to determine the most appropriate type of restoration. 000C 2 7 Monitor the existing environmental permitting process for shoreline structures such as docks, piers, bulkhead structures and marinas to ensure that shoreline environmental features such as wetlands and sub aquatic vegetation are receiving adequate protection. While structural Best Management Practice (BMP) facilities, which have been used in the county for the past decade, are a test means of removing pollutants from development, it is only one among several control measures available. Traditional BMPs such as retention and detention basins result in negative impacts on other environmental resources, including wetlands and streams. Using alternative BMPs that avoid such impacts, where the site conditions allow, should be encouraged. Another equally important measure is controlling pollutants at the sources by promoting clustered development and natural area preservation. These measures, combined with structural or non-structural BMPs will ensure a greater chance of success in reducing pollutants to area waters without having collateral impacts on other resources such as wetlands. Continued pro-active maintenance of BMP facilities is necessary to ensure that the facilities will continue providing adequate pollutant removal over the long term. It is also necessary to monitor them on an intermittent basis to determine how well they are performing their pollutant removal function. Continuous public education efforts will promote improved pollution prevention at the sources for residential and commercial areas alike. Education will be particularly important for older areas within the County. Policy 2 Guide future growth into areas more physically suited for development in order to minimize or avoid impacts on environmentally sensitive areas. Recommendations: Include and environmental resource map in the Plan for Chesterfield to identify the location of water and other natural resources in the County that should be protected. Establish a policy whereby environmental constraints are considered as part of the technical analysis conducted prior to the development of new or revisions to existing Area Plans of the Plan for Chesterfield. In order to guide growth into areas physically suited for development, a comprehensive map identifying areas that are not suited for development is necessary. The constraints that should be included on this map include the following: 1. Streams, rivers and reservoirs 2. Resource Protection Areas 3. Floodplains 4. Steep slopes 5. Hydric soils Since the County does not have wetland areas mapped, a layer in GIS has been developed that shows the location of "hydric" soils. These types of soils are one of the indicators of the presence of wetlands. County staff has found hydric soils to be a more reliable indicator for the presence of wetlands than the National Wetland Inventory maps. Accordingly, a map denoting hydric soils throughout the County is included in this document. This map, along with four other physical constraints maps, will be used to guide future growth into areas that are the most suitable for development. Policy 3 Develop a program to promote the preservation of naturally vegetated riparian corridors. Recommendations: Partner with the development community to seek opportunities for the establishment of conservation easements in development projects adjacent to water bodies, including rivers, streams, lakes, and wetlands. Where practicable, use the zoning process to require the preservation of vegetated buffers adjacent to water bodies for new development projects. Also, review existing County ordinances to determine if it is feasible to incorporate amendments to require the preservation of naturally vegetated buffers adjacent to intermittent streams. Seek opportunities to establish a linkage between the preservation of riparian corridors and the establishment of future "greenway" corridors by the Chesterfield County Parks Department. 0O0053 8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: September 18, 2002 Item Number: 8.C.2.c. Subject: Set Date for a Public Hearing to Consider an Ordinance to Establish the "Arsenal Drive, Hinshaw Drive, Darby Drive and Darby Circle Water Assessment District" County Administrator's Comments: County Administrator: Board Action Requested: To set date of November 13, 2002 for a Public Hearing to consider an ordinance to establish the ~Arsenal Drive, Hinshaw Drive, Darby Drive and Darby Circle Water Assessment District" Summary of Information: In January 2001, the Utilities Department was initially contacted by several residents in the Arsenal Hills and Huguenot Hundred Subdivisions area with a request to have the public water system extended to serve them. On March 13, 2002, the Board approved a water assessment district for thirteen (13) lots along Victoria Lane. In July 2002, the Utilities Department received information from the property owners that sufficient support now existed along Arsenal Drive, Hinshaw Drive, Darby Road and Darby Circle to pursue a second assessment district. Preparer: ~raig Si ~ Title: Director Attachments: Yes [-~ No {)00065 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 A map of the proposed assessment district is attached. If an assessment district is created, the County will initially pay all engineering, construction and other costs to extend a public water line along Arsenal Drive, Hinshaw Drive, Darby Drive and Darby Circle and will then recoup the cost from the property owners. The water assessment on each lot may be repaid in a lump sum or over the 20-year period in semi-annual installments. The property owners will also pay interest at a rate equal to the interest rate on one-year U.S. Treasury Bills. A lien in the total amount of the assessment for each property will be recorded. Estimated cost of the proposed water lines is $210,800.00. The proposed ~Arsenal Drive, Hinshaw Drive, Darby Drive and Darby Circle Water Assessment District" would include thirty-four (34) lots with an assessment of $6,200.00 per lot. Out of the 34 lots, 26 (or 76.5%) are in support and 8 (or 23.5%) are in opposition. A list of the property owners and assessments is attached. Proposed "Arsenal Drive, Hinshaw Drive, Darby Drive, Darby Circle Water Assessment District" 10810 10710 1071' 10801 10727 10111 3~0 1070O 3824 ~810 1070' 3811 106~1 Legend Propped V'~ter Une r""~ Propo~ad Assessm~t District -'--~ Pr~oosed Parcels For Assessment District Chesterfield County Department of Utilities 1 inch equals 400 feet 0000 '7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: September 18, 2002 Item Number: 8.¢.2.d. Subject: Set Date for a Public Hearing to Consider Amending an Existing Ordinance to Modify the ~Victoria Lane Water Assessment District" County Administrator's Comments: County Administrator: Board Action Requested: To set date of November 13, 2002 for a Public Hearing to consider amending an existing ordinance to modify the ~Victoria Lane Water Assessment District" by adding one (1) property. Summary of Information: On March 13, 2002, the Board of Supervisors created the "Victoria Lane Water Assessment District" which included thirteen (13) properties along Victoria Lane. In July 2002, the County was advised that a property owner on Cherokee Road was interested in public water service. Although a second water assessment district has been proposed for an adjacent area, the property at 10800 Cherokee Road cannot be included as it is not contiguous to those other properties. However, it is contiguous to those properties within the existing ~Victoria Lane Water Assessment District". The addition of this property will not change the assessments for the other properties within the district. Preparer: C~~ Title: Director Attachments: Yes [ I No # I I 0000~9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Since the proposed water line is currently under design, the additional work required to serve 10800 Cherokee Road can be easily added. A map of the proposed ~modified" water assessment district and a revised list of property owners and their assessments are attached. OOOC?O PROPOSED MODIFICATION TO THE "VICTORIA LANE WATER ASSESSMENT DISTRICT" 1O8O0 10801 3900 ~30 3820 3931 10771 3930 ~ ' "' '~l 3921 3911 -' , , ~//',./" '"'-~ 3831 3821 DARBY Cl~' Proposed Water Line ~m~ Proposed Boundary Modification To Add An Additional Property ~'~ Existing "Victoria Lane Water Assessment Distdcf' Created March 13, 2002 Chesterfield County Department of Utilities I Inch equals 300 feel OOOC?I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 18, 2002 Item Number: 8.C. 2.e. Subject: Set a Public Hearing for October 9, 2002 to Consider an Ordinance Establishing a Separate Tax Classification and Rate for Biotechnology Equipment County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing for October 9, 2002 to consider making biotechnology equipment a separate classification for personal property taxation and setting the rate at $1.00 per $100 ef assessed value. Summary of Information: At its June 26, 2002 work session on the 2002 General Assembly legislation, the Board directed staff to bring this item to the Board to set a public hearing. The General Assembly amended the Code of Virqinia to permit localities to tax biotechnology equipment as a separate classification of personal property. Presently, this equipment is treated like other tangible personal property and is taxed at $3.60 per $100 of assessed value. The new classification will permit the County to tax biotechnology equipment at a lower rate. The Department of Economic Development has recommended that the rate be set at $1.00 per $100 of assessment to be consistent with the current rate for machinery and tools used in manufacturing. Steven L. Micas Title: County Attorney 0605:58710.2 (58330.1) Attachments: Yes ~-~ No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY ADDING SECTION 9-59.1 RELATING TO TAXATION OF BIOTECHNOLOGY EQUIPMENT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Code Of the County o.f Chesterfield, 1997, as amended, is amended and re- enacted to add Section 9-59. 1 to read as follows: Sec. 9-59.1. Biotechnolok~ Equipment. The following shall constitute a classification separate from other classifications of tangible personal property and be taxed at the rate of $1.00 on every $100 of assessed value thereof: equipment used primarily for research, development, production, or provision of biotechnology for the purpose of developing or providing products or processes for specific commercial or public purposes, including, but not limited to, medical, pharmaceutical, nutritional, and other health-related purposes; agricultural purposes; or environmental purposes but not for human cloning purposes as defined in § 32.1-162.21 of the Code of Virginia or for products or purposes related to human embryo stem cells. For purposes of this section, biotechnology equipment means equipment directly used in activities associated with the science of living things. (2) That this ordinance shall become effective immediately upon adoption. 0605:58330.1 (58710.1) 1 00007 Proposed "Victoria Lane Water Assessment District" (Revised) Owner Name / Property Tax ID A. James and Patricia B. Kauffman 743 726 8508 00000 David L. and Barbara P. Liggan 743 726 5313 00000 M. A. Roller and J. E. Roller Trs. 743 725 6981 00000 A. James and Patricia B. Kauffman 744 725 0285 00000 C. David and Linda G. Whaley 744 725 0964 00000 Jonathon A. and Lucy Ellen Hawkins 743 725 7059 00000 Forrest W. and Betsy R. Cobb, III 744 725 0543 00000 Joseph and Kimberiy O'Hallaron 743 725 9827 00000 Lee H. and Evelyn P. Hunt 743 725 6241 00000 Brooke E. and Laurel V. Nelson 743 725 5820 00000 Russell K. Kline 743 725 9008 000O0 Russell K. and Jean P. Kline 743 724 6494 00000 F.J. Stinson and S.S. Horner, Trustees 743 725 5403 00000 Joseph W. and D. C. Timberlake, III 743 726 6444 00000 Property Address 10771 Cherokee Road 10801 Cherokee Road 3930 Victoria Lane 3931 Victoria Lane 3821 Victoria Lane 3910 Victoria Lane 3911 Victoria Lane 3901 Victoria Lane 3900 Victoria Lane 3830 Victoria Lane 3831 Victoria Lane 3821 Victoria Lane 3820 Victoria Lane 10800 Cherokee Road Total Assessment = Assessment $4,230.77 $4,230.77 $4,230.77 $4,230.77 $4,230.77 $4,230.77 $4,230.77 $4,230.77 $4,230.77 $4,230.77 $4,230.77 $4,230.77 $4,230.77 ,~,~230.77 $59,230.78 In Favor/Opposed In Favor In Favor In Favor In Favor In Favor In Favor In Favor In Favor Opposed In Favor In Favor In Favor Unknown In Favor March 19, 2002 Revised September 4, 2002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 18, 2002 Item Number: 8.C.2.e. Subject: Set a Public Hearing for October 9, 2002 to Consider Establishing a Separate Tax Classification and Rate for Equipment County Administrator's Comments: County Administrator: an Ordinance Biotechnology Board Action Requested: Set a public hearing for October 9, 2002 to consider making biotechnology equipment a separate classification for personal property taxation and setting the rate at $1.00 per $100 of assessed value. Summary of Information: At its June 26, 2002 work session on the 2002 General Assembly legislation, the Board directed staff to bring this item to the Board to set a public hearing. The General Assembly amended the Code of Virqinia to permit localities to tax biotechnology equipment as a separate classification of personal property. Presently, this equipment is treated like other tangible personal property and is taxed at $3.60 per $100 of assessed value. The new classification will permit the County to tax biotechnology equipment at a lower rate. The Department of Economic Development has recommended that the rate be set at $1.00 per $100 of assessment to be consistent with the current rate for machinery and tools used in manufacturing. Preparer: ~, Steven L. Micas Title: County Attorney 0605:58710.2 (58330.1) Attachments: Yes ~ No 600073 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY ADDING SECTION 9-59.1 RELATING TO TAXATION OF BIOTECHNOLOGY EQUIPMENT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Code o.f the County o.f Chesterfield, 1997, as amended, is amended and re- enacted to add Section 9-59. ! to read as follows: Sec. 9-59.1. Biotechnology Equipment. The following shall constitute a classification separate from other classifications of tangible personal property and be taxed at the rate of $1.00 on every $100 of assessed value thereof: equipment used primarily for research, development, production, or provision of biotechnology for the purpose of developing or providing products or processes for specific commercial or public purposes, including, but not limited to, medical, pharmaceutical, nutritional, and other health-related purposes; agricultural purposes; or environmental purposes but not for human cloning purposes as defined in § 32.1-162.21 of the Code of Virginia or for products or purposes related to human embryo stem cells. For purposes of this section, biotechnology equipment means equipment directly used in activities associated with the science of living things. (2) That this ordinance shall become effective immediately upon adoption. 0605:58330.1 (58710.1) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: September 18, 2002 Item Number: 8.C.2.f. Subject: Set Public Hearing to Consider Amendments to County Code Relating to Partial Tax Exemption for Rehabilitated, Renovated, and Replacement Structures County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for October 9, 2002, to consider amendments to the County Code relating to partial real estate tax exemptions. Summary of Information: At the work session held on June 26, 2002, the Board reviewed the 2002 General Assembly legislation pertaining to the County. The Board voted to consider amending §§9-31 and 9-32 of the County Code relating to partial exemptions from real estate taxation. Pursuant to state law, the County provides partial exemptions from real estate taxation for the renovation, rehabilitation or replacement of older residential, commercial and industrial structures. State law had placed Preparer: ~:::~~ Steven L. Micas Title: County Attorney 1325:58671.1 Attachments: Yes -~No 0000'7.5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 restrictions on how large a replacement structure could be to qualify for the partial tax exemption (no more than 30% larger than the original residential structure and no more than 100% of the original commercial or industrial structure (110% in an enterprise zone)). The General Assembly eliminated those restrictions and now allows localities to establish their own size limits for replacement structures. After discussions between the various departments in the County most effected by the ordinance (real estate assessor, planning, budget, and economic development) it was the consensus of staff to recommend that the existing limitations on replacement residential or multi-family dwellings be maintained and that the square footage restrictions on commercial/industrial structures be eliminated. This would both encourage responsible commercial development and protect residential quality. As required by state law, the partial exemption does not apply if an original structure is demolished and it was a registered Virginia landmark or had been determined by the Department of Historic Resources to contribute to the significance of a registered historic district. The other proposed amendments to the ordinances are technical in nature and are consistent with the language of the state enabling legislation. The Board is requested to set a public hearing for October 9, 2002, to consider amending County Code §§9-31 and 9-32. Copies of the proposed ordinances are attached. 000076 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of ~ Meeting Date: September 18, 2002 Item Number: Bud.clet and Management Comments: This item requests the Board to set a public hearing on amendments to the County Code relating to partial tax exemptions for rehabilitated, renovated, or replaced structures. The amendments eliminate the limitations on the size of replacement commercial structures, which were previously limited to 100 percent of the square footage of the replaced structure (110 percent in enterprise zones). The amendments also eliminate the partial exemption when historic buildings are demolished and replaced. The financial impact of these amendments depends on the number of business owners who may apply for partial exemptions after rehabilitating, renovating, or replacing older buildings. Currently, on average two businesses and residents apply for the exemption each year. The estimated impact on the County's real estate revenue is anticipated to be negligible in light of the economic benefits of replacing older, blighted structures with commercial development. Preparer: Rebecca T. Dickson Title: Director, BudRet and Manaqement 00.0C77 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-31 RELATING TO PARTIAL EXPEMPTION FROM REAL ESTATE TAXES FOR CERTAIN REHABILATED, RENOVATED OR REPLACEMENT COMMERCIAL OR INDUSTRIAL STRUCTURES. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (l) That Section 9-31 of the Code q[' the County o.f Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: (a) A partial exemption from real estate taxes is granted to certain commercial and industrial property which qualifies under the criteria listed in subsection (b). (b) For real property to qualify for the partial exemption granted by this section, the following criteria must apply: (1) Any real estate upon which there is an existing commercial or industrial structure shall be deemed to have been substantially rehabilitated, renovated or replaced when a structure 25 years old or older has been ilnproved so as to increase the assessed value of the structure by 15 percent or more. For structures in an area designated by the Commonwealth of Virginia as an enterprise zone, the structure may be 15 years old or older. (2) The base value of the commercial or industrial structure shall be the assessed value of the structure prior to the commencement of the work as determined by the county assessor upon receipt of an application for the tax exemption. (3) The tax exemption provided in subsection (b)(1) shall apply when the rehabilitation, renovation or replacement is completed and the amount exempt from tax shall be equal to the increase in assessed value, if any, resulting from the rehabilitation, renovation or replacement of the assessed commercial or industrial structure, as determined by the county assessor. The exemption shall apply only to any subsequent assessment or reassessment. In any year in which the market value of the qualified real estate decreases below the base value, as determined pursuant to this section, no credit or refund shall be provided to the owner. (4) The exemption shall run with the real estate for five years, (5) Nothing in this section shall be construed to allow the county assessor to list upon the land book any reduced value or any reduced taxes due to the exemption provided herein. 1325:58684.1 000073 (c) Prior to beginning the rehabilitation, renovation or replacement the owner of any real estate meeting the criteria stated in this section shall apply for the exemption on forms provided by the county. Upon receiving the application, the county assessor shall determine the base value of the structure. This base value determination shall be effective for two years from the date of determination, but applicants may reapply after this time period expires. The owner shall pay an application fee of $50.00 for each application which shall be refundable upon completion of the replacement or rehabilitation. Property located in an enterprise zone shall be exempt from paying an application fee. (d) Upon completion of the rehabilitation, renovation or replacement the county assessor shall be notified in writing and shall inspect the property to determine the assessed value of the structure and the amount, if any, of the rehabilitated real estate tax exemption for that structure. No property shall be eligible for exemption unless the appropriate building permits have been acquired, and the county assessor has verified that the rehabilitation, renovation or replacement indicated on the application has been completed and meets the requirements of this section. In determining the base value and the increased value resulting from the substantial rehabilitation, renovation or replacement the county assessor shall employ usual and customary methods of assessing real estate. (e) Where rehabilitation is achieved through demolition and replacement of an existing structure, the partial exemptions provided in subsection (b) shall not apply when any structure demolished is a registered Virginia landmark or is determined by the Department of Historic Resources to contribute to the significance of a registered historic district. (Code 1978, § 8-59.1; Ord. of 11-12-97, § 1; Ord. of 4-4-01) (2) That this ordinance shall become effective immediately ztpon adoption. 1325:58684.1 000079 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-32 RELATING TO PARTIAL EXEMPTION FROM REAL ESTATE TAXES FOR CERTAIN REHABILATED, RENOVATED OR REPLACEMENT RESIDENTIAL STRUCTURES (1) That Section 9-32 of the Code o.f the County o.f Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: (a) A partial exemption from real estate taxes is granted to certain residential property which qualifies under the criteria listed in subsection (b). (b) For real property to qualify for the partial exemption granted by this section, the following criteria must apply: (1) The property must be lawfully used for residential purposes. (2) There must be a residential structure on the property no less than 25 years of age which has been rehabilitated, renovated or replaced; provided, however, that if the real estate tax assessment of the structure is more than ten percent lower than the assessment of similar structures in the immediate area, as determined by the assessor, due to the physical condition of the structure, the structure may be 15 years or older in order to qualify under this subsection. (3) If the structure is a multifamily residential structure, the rehabilitation, renovation or replacement must not increase the total square footage of the structure being rehabilitated, renovated or replaced by more than 30 percent. (4) For structures other than multifamily residential structures, the exemption shall apply only to the first 200 percent of any increased square footage due to replacement or rehabilitation. (5) The rehabilitation, renovation or replacement must increase the assessment of the structure by more than ten percent and must be complete. (6) The rehabilitation, renovation or replacement must be accomplished with appropriate building permits. (c) Prior to beginning the rehabilitation, renovation or replacement the owner of any real estate meeting the criteria stated in this section shall apply for the exemption on forms provided by the county. Upon receiving the application, the county assessor shall determine the base value of the structure. This base value determination shall be effective fbr two years from the date of determination, but applicants may reapply after this time period expires. The owner shall pay an application fee of $50.00 for each application, which shall be refundable upon completion of the replacement or rehabilitation. Io25.588~9.1 (d) If the assessor determines that the property for which an application has been filed qualifies for the partial exemption under this section, the property shall be exempt from the increase in real estate taxation resulting solely from the rehabilitation, renovation or replacement. This exemption shall become effective on January 1 of the year following the determination made by the assessor and shall run with the real estate for a period of eight tax years. The amount of the exemption shall not change over such eight-year period. Upon completion of the rehabilitation, renovation or replacement the county assessor shall be notified in writing and shall inspect the property to determine the assessed value of the structure and the amount, if any, of the rehabilitated real estate tax exemption for that structure. No property shall be eligible for exemption unless the appropriate building permits have been acquired, and the county assessor has verified that the rehabilitation, renovation or replacement indicated on the application has been completed and meets the requirements of this section. In determining the base value and the increased value resulting from the substantial rehabilitation, renovation or replacement the county assessor shall employ usual and customary methods of assessing real estate. (e) Nothing in this section shall be construed to permit the county assessor to list upon the land book any reduced value due to the partial exemption provided in subsection (d) (f) Where rehabilitation is achieved through demolition and replacement of an existing structure, the partial exemption provided in subsection (b) shall not apply when any structure demolished is a registered Virginia landmark or is determined by the Department of Historic Resources to contribute to the significance of a registered historic district. (2) That this ordinance shall become effective immediately ztpon adoption. (Code 1978, § 8-59.2; Ord. of 6-12-96, § 1; Ord. of 4-4-01) 1325:58839. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 18, 2002 Item Number: 8.C.2.g. Subject: Set a Public Hearing for October 9, 2002 to Consider Comcast's Proposed Rate Increase for Limited Basic Cable Service County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing for October 9, 2002 to consider Comcast's proposed rate increase for limited basic cable service. Summary of Information: Comcast has filed its proposed plans to raise its rates on Limited Basic programming. The Limited Basic tier is comprised of the first 14 channels of programming customers are required to purchase as part of their cable service. A small number of subscribers purchase only the Limited Basic tier. Pursuant to the FCC regulations, Comcast has submitted to the County for review the official notification of the proposed rate increase along with the forms calculating the maximum allowable increase under the federal regulations. Under the filings, Comcast will be permitted to increase the Limited Basic cable rate by $0.89 to a proposed maximum permitted rate of $9.26. Comcast has not yet determined the extent of the rate increase. In the past, Comcast has not raised its rates by as much as the regulations permit. Last year, Comcast was permitted to raise the rate to $9.09, but the rate remained at $8.37. Any rate increase will go into effect November 1, 2002. Preparer: . ¢ ~ Steven L. Micas Attachments' I I Yes No I I Title: County Attorney 0605 (23) :58944.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Currently, there is no federal regulation of Comcast's rates. Legally the County may only renew rate increases to the Limited Basic tier. In addition, that oversight is limited to a determination that the calculations on the rate forms have been made in accordance with FCC rules and are complete and accurate. Under local ordinance, the County is permitted, but is not required, to set a public hearing and have Comcast appear and justify the reasonableness of its rate increase. The Board has requested that a public hearing be set. Although the County may not prevent the rate increase from going into effect on November 1, the federal law does permit the County to audit Comcast's records related to the rate increase and order a rate reduction if the records do not support the proposed rate increase. The County has until July 31, 2003 to undertake such an audit and take action to reduce rates. Such an audit could involve hiring an outside consultant. 0605(23) : 5894~t. 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: September 18,2002 Item Number: 8.C.3o Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Matoaca: Swift Creek Crossing, Sec. 4 Richard ~;icElfish Title: Direct(~r of Erlvironmental Engineering Attachments: Yes ~-~No 00054 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - SWIFT CREEK CROSSING, SEC 4 DISTRICT: MATOACA MEETING DATE: 18 September 2002 ROADS FOR CONSIDERATION: MISTY SPRING CT MISTY SPRING DR MISTY SPRING PL SWIPT CROSSING DR Vicinity Map: SWIFT CREEK CROSSING, SEC 4 000055 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of i Meeting Date: September 18,2002 Item Number: 8.c.4. Subject: Execute the Service Agreement with The Central Virginia Waste Management Authority (CVWMA) for Recycling Used Propane Tanks at the County Transfer Stations CounW Administrator's Comments: County Administrator: Board Action Requested:Authorize the County Administrator to sign the Service Agreement with The Central Virginia Waste Management Authority for recycling used propane tanks at the county Transfer Stations. Summa~oflnformation: The county currently receives approximately 2,000 empty propane tanks per year for disposal at the Transfer Stations. At the present time, the county has an informal agreement with BlueRhino that collects these tanks in order to refurbish or recycle them. The county neither pays for removal nor receives any revenue for the tanks. However, The Central Virginia Waste Management Authority has entered into a contract with Massey, Wood and West to collect and recycle these empty tanks from participating member jurisdictions. Through this Service Agreement, the county would not incur any cost for collection but would receive revenue of $1 per tank. Staff recommends approval of this agreement. Preparer: _ ~ s M. Pitaro Title; Director, Department of General Services Attachments: Yes [-~ No SPECIAL PROJECT SERVICE AGREEMENT FOR PROPANE TANK COLLECTION SERVICES This SPECIAL PROJECT SERVICE AGREEMENT (hereinafter "Agreement") is made by and between the CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY (hereinafter "CVWMA"), its successors and assigns, having its principal place of business at 2100 West Laburnum Avenue, Suite 105, Richmond, Virginia 23227; and TOWN OF ASHLAND (if executed on page 5 of this Agreement) COUNTY OF CHARLES CITY (if executed on page 6 of this Agreement) COUNTY OF CHESTERFIELD (if executed on page 7 of this Agreement), COUNTY OF GOOCHLAND (if executed on page 8 of this Agreement), COUNTY OF HANOVER (if executed on page 9 of this Agreement), COUNTY OF HENRICO (if executed on page 10 of this Agreement), COUNTY OF NEW KENT (if executed on page 11 of this Agreement), COUNTY OF POWHATAN (if executed on page 12 of this Agreement), COUNTY OF PRINCE GEORGE (if executed on page 13 of this Agreement), CITY OF COLONIAL HEIGHTS (if executed on page 14 of this Agreement), CITY OF HOPEWELL (if executed on page 15 of this-Agreement), CITY OF PETERSBURG (if executed on page 16 of this Agreement), and CITY OF RICHMOND (if executed on page 17 of this Agreement) (hereinafter, collectively, "Participating Local Jurisdictions"). ARTICLE I - PURPOSE A. This Agreement is entered into pursuant to the authority of the Virginia Water and Sewer Authorities Act (Title 15.2, Chapter 28 of the Code of Virginia, 1950 as amended), and the Articles of Incorporation of the CVWMA. Its purpose is to establish a special project for Propane Tank Collection Services within the Participating Local Jurisdictions as authorized by Section 11 of the Articles. B. The CVWMA, subject to the terms and conditions of this Agreement, agrees to implement Propane Tank Collection Services necessitated by a National Fire Protection Association standard effective April 1, 2002, making tanks without overfill protection devices obsolete in accordance with the Contract between Massey, Wood and West, Inc., and the CVWMA effective July 1, 2002 (hereinafter "Contract"); C. The Participating Local Jurisdictions agree to.participate in the Special Project according to the terms and conditions of this Agreement. ARTICLE II - DEFINITIONS For the purpose of this Agreement, the definitions contained in this Article shall apply unless otherwise specifically stated. When not inconsistent with the context, words used in the present tense include the future, words in the plural include the singular, and words in the singular include the plural. Use of the masculine gender shall include the feminine gender. The word "shall" is always mandatory and not merely discretionary. SPECIAL PROJECT SERVICE AGREEMENT FOR PROPANE TANK COLLECTION SERVICES 60005? Authority or CVVVMA - shall mean the Central Virginia Waste Management Authority, the instrumentality created under the provisions of the Virginia Water and Sewer Authorities Act, {}15.2-5100, et seq., and includes the individual members (or voting alternates) of the CVWMA Board of Directors, and the officers, agents or employees of the Central Virginia Waste Management Authority. For the purposes of this Contract, "Authority" shall not include the governing bodies, the individual elected officials of the participating local jurisdictions served by this Contract, except those elected offidals who serve as members or alternates of the CVWMA Board of Directors, nor the employees or agents of the participating local jurisdictions acting on behalf of their employer or principal, respectively. 2. Collection Location - shall mean a landfill or other solid waste collection site specified by a Participating Local Jurisdiction for the collection of obsolete propane tanks. 3. Contract- shall mean the wdtten document and all amendments thereto, between the CVWMA and the Contractor, governing the provision of Propane Tank Collection Services. o Contractor- shall mean the individual, firm, partnership, joint venture, corporation, or assodation performing Propane Tank Collection Services through a Contract with the Central Virginia Waste Management Authority (CVWMA) and for the purposes of this Agreement shall be Massey, Wood and West, Inc. Member JuriSdictions - shall mean the members of the CVWMA including the Counties of Chades City, Chesterfield, Goochland, Hanover, Hendco, New Kent, Powhatan and Pdnce George; the Cities of Colonial Heights, Hopewell, Petersburg, Richmond and the Town of Ashland. Participating Local Jurisdictions- shall mean those Member Jurisdictions that have executed the Spedal Project Service Agreement for Propane Tank Collection Services pursuant to Article 11 of the CVWMA Articles of Incorporation. Special Project Service Agreement - shall mean an agreement between the CVWMA and the Participating Local Jurisdictions specifying the terms and conditions under which those jurisdictions will participate in the program outlined in the Contract between the CVWMA and the Contractor. ARTICLE III. TERM OF AGREEMENT A. The initial term of this Agreement shall be for one year commencing on or about July 1, 2002. B. Option to Renew. The CVWMA and the Participating Local Jurisdiction, by written mutual agreement, may extend this Agreement under the same terms and conditions for up to four (4) additional one-year periods. Any written agreement to extend the Agreement shall be made not less than ninety (90) days prior to the expiration of its term. ARTICLE IV. SCOPE OF SERVICES AND PAYMENT OF REVENUE SPECIAL PROJECT SERVICE AGREEMENT FOR PROPANE TANK COLLECTION SERVICES 2 The Contractor shall, at the request of Participating Local Jurisdictions, collect a minimum of 20 up to a maximum 288 20-pound propane tanks per tdp from Collection Locations specified by the Participating Local Jurisdictions. The tanks that are to be collected are those that became obsolete as of Apdl 1, 2002, when a National Fire Protection Association standard requiring overfill protection devices took effect. The Contractor shall also collect smaller propane tanks that the Participating Local Jurisdiction has assembled at the Collection Location. Collections shall be made at the request of the Participating Local Jurisdictions and the CVVVMA. Requests for collection-shall be made to the CVVVMA by the Participating Local Jurisdictions and communicated in writing by the CVWMA to the Contractor. Neither the CVWMA nor the Participating Local Jurisdictions shall be charged for the collection of tanks. The Contractor shall pay the CVVVMA $1.00 for each 20-pound propane tank collected. The Contractor shall provide a monthly listing of the number of such tanks collected from each Participating Local Jurisdiction. No payment shall be made by the Contractor to the CVWMA for the smaller propane tanks (i.e. non obsolete tanks) collected by the Contractor. The CVVVMA shall remit to the Participating Local Jurisdictions $0.75 for each 20-pound propane tank collected by the Contractor from Collection Locations within each Participating Local Jurisdiction for which payment is made. The remittance shall be made by the 25th of the month following the month during which collection of tanks occurred and payment made. SECTION 4. INSURANCE The Contractor shall be required to carry for the life of the Contract with the CVWMA, Public Liability Insurance, with a company licensed to do business in the Commonwealth of Virginia and in the amount and coverages specified below, in addition to any other Contractual liability assumed by the Contractor. The Contractor shall, prior to commencement of work under the Contract, deliver Certificates of Insurance from carders acceptable to the Contractor specifying such limits, with the CVVVMA and each Participating Local Jurisdiction participating in this project named as additional insured parties. The Contractor shall also indemnify the CVWMA and the Participating Local Jurisdictions. In addition, the insurer shall agree to give the CVVVMA thirty (30) days wdtten notice of its decision to cancel, change or fail to renew coverage. The CVVVMA reserves the option to increase the required insurance amounts if the Contract is renewed beyond the initial five period. Worker's Compensation Coverage A -Statutory Requirements Coverage B - $100,000/$500,000/$100,000 B. Automobile Liability, Including Owned, Non-Owned and Hired Car Coverage Limits of Liability - $4,000,000 Combined Single Limit for Bodily Injury and Property Damage C. Comprehensive General Liability Limits of Liability - $4,000,000 Combined Single Limit for Bodily Injury and Property Damage Including: Completed Operations/Products Contractual Liability for Specified Agreements Personal Injury XCU (Explosion, Collapse and Underground Coverage) 000089 SPECIAL PROJECT SERVICE AGREEMENT FOR PROPANE TANK COLLECTION SERVICES 3 Broad Form Property Damage NOTE: The levels of coverage required in B. and C. can be met either by the pdmary policy alone or in concert with an excess liability policy. This Contract shall be subject to termination by the CVWMA at any time if said insurance shall be canceled by the issuing company or the insurance company is relieved from liability for any reason. Notice of cancellation must be provided to the CVVVMA one hundred and twenty (120) days prior to the effective date of said cancellation. This Contract will not be terminated, if within five (5) working days of receipt of such .notice, the Contractor files with the CVVVMA a certificate evidencing similar insurance coverage to be effective for the balance of the Contract pedod. ARTICLE VI. DELIVERY CONDITIONS A. Participating Local Jurisdictions agree to cooperate with the Contractors and the CVVVMA in the implementation of propane Tank Collection Services through this Special Project Agreement. At the CVVVMA's request, the Participating Local Jurisdictions will consider all reasonable and lawful actions that assist in the successful implementation and administration of the Special Project under this Agreement. 000(}90 SPECIAL PROJECT SERVICE AGREEMENT FOR PROPANE TANK COLLECTION SERVICES 4 IN WITNESS WHEREOF, the CVVVMA and the Participating Local Jurisdictions have caused this Agreement to be executed. APPROVED AS TO FORM: McCandlish Holton, P.C. CENTRAL VIRGINIA // Joh~ H". Mitchell ~~ecutive Director Date: APPROVED AS TO FORM: COUNTY OF CHESTERFIELD Steven L. Micas County Attorney By: Lane B. Ramsey County Administrator Date: 000G91 IN WITNESS WHEREOF, the CVWMA and the Participating Local Jurisdictions have caused this Agreement to be executed. APPROVED AS TO FORM: McCandlish Holton, P.C. Date: CENTRAL VIRGINIA ~~~ ~G E ~~ENT AUTHORITY ;cutive Director APPROVED AS TO FORM: COUNTY OF CHESTERFIELD Steven L. Micas County Attorney By: Lane B. Ramsey County Administrator Date: IN WITNESS WHEREOF, the CVWMA and the Participating Local Jurisdictions have caused this Agreement to be executed. APPROVED AS TO FORM: d Holton, P.C. By: Date: CENTRAL VIRGINIA )~3~AGEMENT AUTHORITY ~ H~Mitchell - ~ '"' ~cutive Director APPROVED AS TO FORM: COUNTY OF CHESTERFIELD Steven L. Micas County Attorney By: Lane B. Ramsey County Administrator. Date: 000093 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: September 18, 2002 Item Number: 8.c.5. Subject: Creation of a Full-Time Position for the School Health Services Program to Replace a State Position County Administrator's Comments: /~~ County Administrator: Board Action Requested: The Board of Supervisors is requested to create a new Public Health Nurse position in the Health Department. Summary of Information: The School Health Services Program, funded jointly by the county and the School Board without direct state funding, currently is staffed by 9 full- time state positions, 16 full-time county positions, and 3 part-time county positions. One of the state Public Health Nurses has given notice of her pending retirement. The Health Department would like to take this opportunity to use these local funds to eliminate this state position and replace it with a comparable county Public Health Nurse position. In order to accomplish this task, a new authorized full-time position must be created in the Health Department. No additional funds will need to be appropriated, as costs previously budgeted for this state position will be used for this county position. Making this Public Health Nurse a county position will assist in recruiting and retention efforts, given the uncertainties of state personnel restrictions in the near future. Preparer: DrY./~ a~ ~~n Attachments: [--~ Yes Title: Director, Health Department N0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: Seotember 18.2002 Number Bud.qet and Mana.qement Comments: This item requests that the Board authorize the creation of a Public Health Nurse position in the Health Department, to replace a comparable state position that will be simultaneously eliminated. This action will be cost neutral, as current local funding applied toward the costs of a state position will be used to pay for a county position. Some savings may be realized as an experienced nurse is replaced with a newer one. Preparer: ~~ ~ l~.~r~ Title: Director, Bud.qet & Manaqement Rebecca T. Dickson 000C95 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 4 Meeting Date: September 18, 2002 Item Number: 8.c. 6. Subject: Consideration of Public Safety Data Communications System Contract with Motorola, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Authorize County Administrator to enter into a Data Communications System contract in the amount of $10,777,776 with Motorola, Inc. Summary of Information: The Public Safety Emergency Communications Project encompasses two major phases. Phase I, the ~voice' phase, has recently been completed. In general terms, Phase I represented the construction of the new E-911 Center, the deployment of the Motorola 800 MHz radio system, and the new communication towers. DCS Project Manaqer Attachments: Yes No I ~0000~)~ I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 Meetin(] Date: Sm3tember '18. 2002 Item Number: During the summer of 2001 staff began to lay the groundwork for Phase II, the ~data' phase. This phase involves the procurement and deployment of: 1) a unified Computer Aided Dispatch (CAD) System; 2) a Mobile Data Computing Fire/Police/EMS vehicles); System (i.e., portable computers in 3) an Automatic Vehicle Location System; and 4) Fire/EMS Records Management System Ail of these systems in Phase II will be integrated and be interfaced with each other, as well as with the 800 MHz radio system, the E-911 phone system, DMV, and the Virginia State Police. In the summer of 2001, the County hired RCC Consultants to assist with the development of the technical specifications of the Phase II systems. Once the specifications were developed, a Request for Proposal was distributed to solicit vendor proposals for the purchase/installation/support of the hardware/software required for the Phase II systems. Through the competitive purchasing process, review of the submitted proposals, assessment of current customer experiences, and evaluation of on- site demonstrations by proposing vendors, Motorola, Inc. has been identified as being more highly qualified and having a complete suite of products and applications which meet the requirements of the County. As a result of negotiations with Motorola representatives, staff has reached a mutual agreement to the terms and conditions for a contract. The major deliverables of the contract include: 1. A complete commercial off-the-shelf (COTS) Computer-Aided Dispatch System, including software, servers, network components, and professional services to ensure the County's functional requirements are met. 2. Ancillary servers and applications that enable the CAD system to be integrated to existing and future databases. 3. Installation, configuration, and implementation of a complete Fire/EMS Records Management System. 4. A complete Mobile Data Computer System, including the hardware and software to interface with CAD, State and National databases, Fire/EMS Records Management System, and the existing Police Records Management system. 000C97 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 Meetin.q Date: September 1872002 Item Number: The total negotiated cost for Motorola's goods and services is $10,777,776. While the contract will be awarded in total, phasing of the project will occur, contingent upon future appropriations. Staff believes that this contract meets the second phase of the Public Safety Emergency Communications System performance specifications and represents a valuable contribution to the effectiveness and efficiencies of Chesterfield Public Safety services. Upon completion of Phase II, the Public Safety Emergency Communications System will represent a state of the art emergency communications infrastructure that will serve the County for years. Staff recommends that the Board authorize the County Administrator to execute a contractor with Motorola subject to approval by the County Attorney. 000093 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Meetin~ Date: September 18, 2002 Item Number: Bud_clet and Manaqement Comments: The Emergency Systems Integration Project is included in the Adopted FY2003- 2008 Capital Improvement Program. Total project funding of $10,822,500, inclusive of prior years and planned future years, has been allocated over a six-year period which began in FY2001 and is planned to continue through FY2006. Funding for the project is comprised of general fund dollars, lease/purchase financing, cellular phone tax revenues and E-911 tax revenues. A summary of funding sources and uses is shown on the attached spreadsheet. While the contract will be awarded in total ($10,777,776), phasing of the project will occur, contingent upon future appropriations. The County Attorney will incorporate language into the contract addressing this issue. Funding identified in the FY2003-2008 CIP is, in essence, sufficient to provide the basic infrastructure for Phase II of the Emergency Communications Project (Items 1-4 as detailed oN Page 2 of this agenda item). Staff estimates that additional funding of approximately $1.0 million will be required to complete this project. Staff plans to address this shortfall during the upcoming FY2004-2010 CIP process. In the event that additional funding is not identified to address this shortfall, the result will require downsizing in the large data file wireless transfer network and a reduction in the number of mobile data computers that will be deployed in the field. The basic infrastructure of the CADS, Mobile Data, Fire/EMS Records Management systems, however, will not be negatively impacted. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000099 Public Safety Emergency Systems Integration Project SOURCES: Prior Years FY2003 FY2004 FY2005. FY2006 TOTAL FY03-08 Financing General Fund 1,000,000 1,254,000 0 0 0 2,254,000 Debt Funded 0 0 535,000 0 0 535,000 Cell Revenues 1,260,000 2,057,000 540,000 0 0 3,857,000 911 Revenues 700,000 1,154,000 900,000 1,000,000 422,500 4,176,500 TOTAL $ 2,960,000 $ 4,465,000 $ 1,975,000 $ 1,000,000 $ 422,500 $ 10,822,500 USES: Consultant (RCC) 341,700 Admin./Support 387,300 Software 160,000 LAN / Misc. Hardware 150,000 Data Comminications System Contract Contingency TOTAL Shortfall 10,777,800 50,000 $ 11,866,800 $ (I,044,300) 000:[99 CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page I of I Meeting Date: September 18, 2002 Item Number: 8.C. 7.a. Subiect: Approval of Water Contract for 6041 Woodpecker Road Water Line Extension, Contract Number 02-0294 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an extension of 60 L.F.± 16" oversized water lines which includes 50 L.F. ± of offsite water lines. The Developer is required to have 8" water lines to serve his development. Staff has requested that the water lines be oversized to provide service to the adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized and offsite improvements. Developer: Contractor: Robert L. & W. Ann Dillon Chesterfield County Utilities Contract Amount: Code: District: Preparer: Estimated County Cost for Oversizing ......... $1,560.00 Estimated County Cost for Offsite ............ $1,700.60 Estimated Developer Cost ....................... $678.72 Estimated Total .............................. $3,939.32 (Cash Refunds - Oversizing) 5B-572WO-E4C (Refunds thru Connections - 0ffsite) 5B-572VO-E4D Matoaca Yes ~ No Attachments: Title: Director of Utilities VICINITY SKETCH 6041 Woodpecker Road Waterline Extension County Project Number 02-0294 ! Matoaca High Pro Wa[erline _~-0294 Chesterfield C ou n-b/ D e partme nto f Utilities Development Section 0003.92 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: Septeaber 18, 2002 Item Number: 8.C.7.b. Subiect: Approval of Water Contract for Second Branch - Section 7, Contract Number 00-0060 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an extension of 1,757 L.F.± 12" oversized water lines which includes 1,690 L.F. ± of offsite water lines. The Developer is required to have an 8" water line to serve his development. Staff has requested that the water lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized and offsite improvements. Developer: Contractor: Dural Development J. Steven Chafin, Inc. Contract Amount: Code: District: Preparer: Estimated County Cost for Oversizing ........ $17,098.00 Estimated County Cost for Offsite ............ $7,352.40 Estimated Developer Cost .................... $29,280.60 Estimated Total ............................. $53,731.00 (Cash Refunds - Oversizing) 5B-572WO-E4C (Refunds thru Connections - Offsite) 5B-572VO-E4D Matoaca Yes ~ No Attachments: /itlo: Director of Utilities #000193 VICINITY SKETCH Second Branch- Section 7 County Project #00-0060 Second Branch Section 3 Proposed Second Branch Section 7 Co. Proj. #00-0060 Proposed 12" Water Line Co. Proj. ~¢00-0060 Chesterfield County Department of Utilities Development Section OOO~.O.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: September 18, 2002 Item Number: 8.C.7.c. Subject: Approval of Water Contract for 4000 Newbys Bridge Extension - Children's House, Contract Number 02-0018 County Administrator's Comments: County Administrator: t~~~A~ Road Water Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an extension of 365 L.F.± 16" oversized water lines which includes 130 L.F. ± of offsite water lines. The Developer is required. to have an 8" water line to serve his development. Staff has requested that the water lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized and offsite improvements. Developer: Contractor: The Children's House, Inc. Infracorps of Virginia, Inc. Contract Amount: Code: District: Estimated County Cost for Oversizing ........ $10,890.00 Estimated County Cost for Offsite ............ $1,985.00 Estimated Developer Cost .................... $17,325.00 Estimated Total ............................. $30,200.00 (Refunds thru Connections - Oversizing) 5B-572VO-E4C (Refunds thru Connections - Offsite) 5B-572VO-E4D Matoaca Preparer: Title: Director of Utilities Attachments: Ycs --]No r VICINITY SKETCH Newby's Bridge Road (4000) Water Extension - Children's House County Project # 02-0018 / / Creekwood Sec. ./ ghe~:e~field CountYDepa~'[men of Ut CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 18, 2002 Item Number: 8.C. 8. Subject: Approval of the Purchase of a Parcel of Land for a Pressure Reducing Vault County Administrator's Comments: County Administrator: BoardAction Requested:Approve the purchase of a parcel of land containing 0.019 acres, more or less, for $2,000.00, from Alden J. Horner, Jr. and Sara S. Horner for a pressure reducing vault and authorize the County Administrator to execute the sales contract and deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land containing 0.019 acres, more or less, on Hull Street Road for $2,000.00, from Alden J. Hornet, Jr. and Sara S. Horner. Funds for the purchase and associated closing costs are available in the Utilities Department operating budget. Approval is recommended. District: Clover Hill John W. Harmon Attachments: ¥cs ~-]No Title: Right of Way Manager 000105 VICINITY SKETCH APPROVAL FOR PURCHASE OF PARCEL FOR A PRESSURE REDUCING VAULT Chesterfield County Departrner~ of Utilities Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 18, 2002 Item Number: 8.C. 9. Subiect: Request to Quitclaim Portions of Two Sixteen-Foot Water Easements Across the Property of Wilton Partners Chesterfield LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of two 16' water easements across the property of Wilton Partners Chesterfield LLC. Summary of Information: Wilton Partners Chesterfield LLC has requested the quitclaim of portions of two 16' water easements across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: c~,~ 7.J. ~~-~ Title: John W. Harmon Attachments: --]No Riqht of Way Mana.qer 000~03 VICINITY SKETCH Request to Quitclaim Portions of Two Sixteen Foot Water Easements across the Property of Wilton Partners Chesterfield LLC S RED LIO~ CT DR ~usJ Chesterfield County Department of Utilities Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 18, 2002 Item Number: 8.c. 10. Subject: Acceptance of a Parcel of Land Along the North Right of Way Line of Hickory Road from James Madison Archer County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.189 acres along the north right of way line of Hickory Road (State Route 628) from James Madison Archer, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer: =~'~ ~" ~~"" Title: John W. Harmon Attachments: ~-'] No Riqht of Way Mana,qer VICINITY SKETCH Acceptance of a parcel of land along the north right of way line of Hickory Road from James Madison Archer Chesterfield County Department of Utilities Right Of Way Office CH ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 18, 2002 Item Number: 8.C.11.a. Subject: Request Permission to Install a Private Water Service Within a Fifty-Foot Unimproved County Right Of Way to Serve Property at 8131 Walmsley Boulevard County Administrator's Comments: A CC~x~4%~ ~~~ County Administrator: BoardActionRequested: Grant Douglas L. Fields and Anita B. Fields permission to install a private water service within a 50' unimproved county right of way; subject to the execution of a license agreement and authorize the County Administrator to execute the water connection agreement. Summary of Information: Douglas L. Fields and Anita B. Fields have requested permission to install private water service within a 50' unimproved county right of way to serve property at 8131 Walmsley Boulevard. This request has been reviewed by staff and approval is recommended. District: Clover Hill John W. Harmon Attachments: r--]No Title: Right of Way Manaqer 000114 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 18, 2002 Item Number: 8.C. ll.a. Subiect: Request Permission to Install a Private Water Service Within a Fifty-Foot Unimproved County Right Of Way to Serve Property at 8131 Walmsley Boulevard County Administrator's Comments= P~_c_~cJ County Administrator: BoardActionRequested: Grant Douglas L. Fields and Anita B. Fields permission to install a private water service within a 50' unimproved county right of way; subject to the execution of a license agreement and authorize the County Administrator to execute the water connection agreement. Summary of Information: Douglas L. Fields and Anita B. Fields have requested permission to install private water service within a 50' unimproved county right of way to serve property at 8131 Walmsley Boulevard. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: ~~ :~J"-~'~'~""" Title: John W. Harmon Attachments: Ri.qht of Way Mana.qer J~ooii4 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE WATER SERVICE WITHIN A FIFTY FOOT UNIMPROVED COUNTY RIGHT OF WAY TO SERVE PROPERTY AT 8131 WALMSLEY BOULEVARD EI~VE$ CT O CR Ill Chesterfield County Department of Utilities Right Of Way Office 000115 45~51 '7~41 ~11 81ol ~7 D~la78 Pg.g~l Tax 7~glg11800000 PR~ED /,,3 ~ll'U~JO~f l~ ' 34~ ~ ~ t1~1' SUBOM~ON PrAT W~N~OOKE BY L.E~$ & O~ INC. CONSUL'IINO E)IG~ LAND SURVEYORS RIC~,* VIRQNIA DATED JAN.30, 1979 PLAT SHOWING A 15' LICENSE AREA ' ./ FOR 8151 WA/..HSLEY BOULEVARD, / CLOVER HII..L DISTRICT, CHESTERFILD / COtJNTY, VIRG!NI.A. . ' . / . UTILITIES CHESTERFIELD NOT TO SCALE I ,r DEPARTMENT 4,,4 000.-.,.6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 18, 2002 Item Number: 8.c. Zl.b. Subiect: Request Permission to Install a Private Water Service Within a Private Easement and County Water and Drainage Easement to Serve Property at 13300 Old Stage Road County Administrator's Comments: County Administrator: ~ Board Action Requested: Grant George Jefferson Spence and Victoria E. Spence permission to install a private water service within a private easement and county water and drainage easement; subject to the execution of a license agreement and authorize the County Administrator to execute the water connection agreement. Summa~ of Information: George Jefferson Spence and Victoria E. Spence have requested permission to install private water service within a private easement and county water and drainage easement to serve property at 13300 Old Stage Road. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: ~7~ 7.,J'. _"~. -,~.,,~,"~ Title: John W. Harmon Attachments: ¥CS I--]No Ri,qht of Way Manager # 000117 r VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE WATER SERVICE WITHIN A COUNTY EASEMENT TO SERVE PROPERTY AT 13300 OLD STAGE ROAD County D~t of Right 01' Way Or,ce 9~-~o Development LC. D.B.2778 Pg.96 PROPOSED 4' PRIVA~ WATERLINE ~SEMENT ~D LICENSE A~ ~ w~~ ~D,~ 30 31 BERHUDA PLACE RT. 2/,86 5~ RAN z OidSup Rind 39 36 BERMUDA PLACE 37 LOT 65 WATSR & i:~.AINAG~ D.B.2256 PI. lIE'/ L1 $87'05'55~b' 27~9' L2 $3'P2ff40"W 9.75' L3 S87~05'55"W 525' L4 N'37'2ff40"B IY L5 N87*05'55"]B 29.35' N87*05'55'~ '="' 32.8 I.,5 PLAT SHOWING 4' PRIVATE WATER EASEMENT AND LICENSE AREA ACROSS THE PROPERTY OF MALCOLM D. & DOLLIE S. STONE, 15206 BERMUDA PLACE DRIVE, BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA. INFORMATION ON PLAT BASED ON SUBDIVISION PLAT OF BERMUDA PLACE, BERMUDA DISTRICT, CHESTERFIELD COUN'FY VIRGINIA. DATED JAN. 26,1955 PREPARED BY JOHN H. FOSTER ENGINEERS-SURVEYORS, RICHMOND AND ORDINANCE D.8.2256 Pg. 1167 GIS PROGRAM CHESTERFIELD COUNTY, VA. UTILITIES DEPARTMENT CHESTERFIELD COUNTY, VIRGINIA 'SCALE: REVISIONS I"- 100' BATE DATE: I CHECKE~BY: 8-28-02 ¥1LE NO: ' NO. 802-650 30 31 PROPOSED 4' PRIVATE WATERLINE EASEMENT AND LICENSE AREA ~ I BERHUDA PLACE RT. 2&86 50' ~ 9s-1o Developmeat LC. Pin No. 8026524910e000o D.B.2778 WAT'Bt & I~,AINA~B LOT64 D.B.22~6 Pj.116'7 PtnNo. mX~ESOiX~ySooo~ WAT~ & DRAII~I. GE 0].3256 P~.IIE? Pitt No. 8036S0119400000 Malcolm D. ~ Do~e S. Smae 40 BERMUDA PLA CE 37 PLAT SHOWING 4' PRIVATE WATER EASEMENT AND LICENSE AREA ACROSS THE PROPERTY OF FRANK D. &: BETSY E. FRAZIER, 13212 BERMUDA PLACE DRIVE, BERMUDA DISTRICT~ CHESTERFIELD COUNTY, VIRGINIA. INFORMATION ON PLAT BASED ON SUBDIVISION PLAT OF BERMUDA PLACE, BERMUDA DISTRICT, CHESTERFIELD COUNTY VIRGINIA. DATED JAN. 26,1955 PREPARED BY JOHN H. FOSTER ENGINEERS-SURVEYORS. RICHMOND AND ORDINANCE D.B.2256 P9.1167 GIS PROGRAM CHESTERFIELD COUNTY, VA. UTILITIES DEPARTMENT CHESTERFIELD COUNTY, VIRGINIA Q 1"-, 100' OAT[ { VAO ~ DATE: {CHECKED BY: ~,, 8-28-02 I' wow "rt~ NO: ' b~N~ ti(>. 802-650 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: September 18, 2002 Item Number: 8.C. 11.c. Subject: Request Permission for an Above Ground Swimming Pool and Deck to Encroach Within a Ten-Foot Temporary Construction Easement Across Lot 6, Brittonwood, Section 3 County Administrator's Comments: County Administrator: BoardActionReques~d: Grant Harry Davis, Jr. and Teresa M. Davis permission for an above ground swimming pool and deck to encroach within a 10' temporary construction easement across Lot 6, Brittonwood, Section 3; subject to the execution of a license agreement. Summary of Information: Harry Davis, Jr. and Teresa M. Davis have requested permission for an above ground swimming pool and deck to encroach within a 10' temporary construction easement across Lot 6, Brittonwood, Section 3, as shown on the attached plat. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: ~~ 7-J. ~'~,-,~,,. ~ Title: John W. Harmon Attachments: Ycs ~-~No Right of Way Manager #00 0.,..~::1 VICINITY SKETCH REQUEST PERMISSION FOR AN ABOVE GROUND SWIMMING POOL AND DECK TO ENCROACH WITHIN A TEN FOOT TEMPORARY CONSTRUCTION EASEMENT ACROSS LOT 6, BRITTONWOOD, SECTION 3 ~ Co~n~ D~partment of Utiliti~ Right Of Way Office 00012,2 7 Harry $. Davis, Jr Teresa M, Davis 10000 Brittonwood Drive . DB. 44~9 PG. ~77 PIN #'7~66~7~]0300000 ,00 .23 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 18, 2002 Item Number: 8.C. ll.d. Subject: Request Permission for a Private Sewer Force Main to Encroach Within a Sixteen-Foot Sewer Easement County Administrator's Comments: County Administrator: Board Action Requested: Grant Trustees of the Cloverhill Congregation of Jehovah's Witnesses permission for a private sewer force main to encroach within a 16' sewer easement; subject to the execution of a sewer connection agreement. Summary of Information: Trustees of the Cloverhill Congregation of Jehovah's Witnesses have requested permission for a private sewer force main to encroach within a 16' sewer easement as shown on the attached plat. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: __ John W. Harmon Attachments: ¥CS Title: Right of Way Manaqer VICINITY SKETCH REQUEST PERMISSION FOR A PRIVATE SEWER FORCE MAIN TO ENCROACH WITHIN A SIXTEEN FOOT SEWER EASEMENT Chesterfield County Department of Utilities Right Of Way Office · CONGREGATI:ON JEHOVAH S GPIN: 751 -677-1 542 )~ ~ ..' ~677974'4J159 · ~ ~ ~ I 0 LINE TABLE DB 2914, PG 568~~ 751 -677-5012 ~ / ' SANIT~Y ESMT.. , '/ / ~ ~IAPTIkl e , /~ CHESTERRELD CO., VIRGINIA REV: REV: ~8 MOORER~ PARK DRIP, ~IE 220 S~:[~'- ~l, = 30 I DA~ 8/16/0E PN. (80~) 320:2667 FAX (~) 525-5131( CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 18, 2002 Item Number: 8.C.11.e. Subject: Request From Garry L. Cole for an Exception to the Use of Public Water for a New Residential Structure Located at 5706 Ecoff Avenue County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors deny Garry L. Cole's request for an exception to the use of public water. Summary of Information: On August 9, 2002, staff received a letter from Garry L. Cole requesting an exception to the use of public water for his proposed home located at 5706 Ecoff Avenue. Under Section 18-61 of the Chesterfield County Code, the Board of Supervisors may grant an exception to the requirement to use public water when a new residential structure requires an onsite water service line of more than 1,000 feet. Garry Cole's new residence will be located such that the onsite water service line will be greater than 1,000 feet, thereby, qualifying this situation as an exception to the use of public water, however the Health Department is recommending denial of said request in view of the many well failures in the area. Director of Utilities Attachments: Yes ~ No o o 100 Scale: Parcel Map of Chesterfield County Chcstcrfield County assumes no l~al responsibili~, for the information contained on this map. This map ~s not to be used for land conveyance. The horizontal data is bascd on the VA State Plane Coordinate system. NAD 1993. Thc topographic information is based on 1989 photogramme~, and o 0 o NAVD29. Feet o N Printed h? c~i~eerlug Dire: Fri Aug 09 11:08:00 2002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date' September 18, 2002 Item Number: s.c. Subject: Confirmation of Action by County Administrator to Amend the Military Leave Administrative Procedure to Pay Active Duty Employees the Difference Between Their Military Pay and Their County Pay From October 1, 2002 Through June 30, 2003 County Administrator's Comments: County Administrator: ? ~,¢~_jC,q2P~ ~ ~~ Board Action Requested: Confirm the attached amendment te the County's military leave administrative procedure Summary of Information' As a result of the September 11, 2001 attack, a number of County employees were called into active duty through reserve or national guard units. The County's personnel administrative procedures normally provide for employees on military leave to receive fifteen work days of paid military leave at their full County pay. After the fifteen work days, they are placed on military leave without pay and draw only their military pay. Since September 2001, the County Administrator has extended the military leave period until September 30, 2002 and paid active duty employees the difference between their military pay and their County pay. These extensions, which are consistent with the County's action during the Gulf War (Desert Storm), have been confirmed by the Board of Supervisors. The County Administrator recently announced his intention to extend the military pay period for this conflict from October 1, 2002 to June 30, 2003. Preparer: Lane B. Ram~ey ~ 57791 Attachments: -~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Because of the Board of Supervisors' interest and support we ask that the Board vote to confirm the amendment to the military leave administrative procedure described above as a show of support for all County employees who actively protect America as servicemen and servicewomen during this conflict. The amendment is attached. Through the last pay period, we have paid $201,428.34 in military supplement pay since the September 11 attack. We have 22 employees currently on military leave, and this number has remained fairly constant. There may also be some additional overtime pay increases due to staffing issues caused by employees on leave but we cannot quantify that amount at this time. 000 J. Military Leave Upon presentation of a copy of final orders, an employee who is a member of an officially-recognized reserve or national guard unit shall be entitled to 15 work days of military leave for training purposes or active duty and shall be paid regular pay. These 15 workdays can be used through the pay period covered by the last pay date of the calendar year. For 24-hour employees, one day equals 12 hours for military leave purposes. An employee who is drafted, volunteers for full-time military service, or is called to active duty shall be placed on military leave without pay when military leave is exhausted. For any such employee who is involved in the conflict resulting from the attack on America that occurred on September 11,2001, the county, after expiration of 15 work days of military leave, will pay the difference between military pay and county pay until September 30, 2002 June 30, 2003. During military leave without pay, annual leave and sick leave will accrue and the merit date will not change. Within thirty (30) days of receipt of an honorable discharge from the service or transfer to inactive duty, the employee may apply for reinstatement with the county. Such application shall be filed thirty (30) days prior to the time the employee desires to return to work. The employee shall be returned to the previous position, if vacant, or a comparable vacant position with the same rights and privileges as if the employee had not entered the military service. ooo CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 18, 2002 Item Number: 8.C.13. Subject: Approval of Naming the Point of Rocks Park after Mr. R. Garland Dodd County Administrator's Comments: County Administrator: ~~ Board Action Requested: The Board of Supervisors is requested to name the 188 acre Point of Rocks Park "R. Garland Dodd Park at Point of Rocks" after Mr. R. Garland Dodd. Summary of Information: Mr. R. Garland Dodd served on the Chesterfield County Board of Supervisors for eleven years during which he was instrumental in the establishment of Henricus Park and other conservation areas in the County. Mr. Dodd would be recognized for his substantial contributions through the naming of this riverside park in his honor. Title: Director, Parks and Recreation Attachments: ~-~ Yes No 000130 RECOGNIZING THE LATE MR. R. GARLAND DODD BY NAMING POINT OF ROCKS PARK THE ~R. GARLAND DODD PARK AT POINT OF ROCKS" WHEREAS, Mr. R. Garland Dodd, former Supervisor representing the Bermuda District, and Chairman of the Board of Supervisors in 1986, succumbed on May 11, 2002 after a brief illness; and WHEREAS, Mr. Dodd was widely respected for his dedication and integrity, not only by his fellow Board members and by Chesterfield County residents, but throughout the Richmond Metropolitan and Tri-Cities areas; and WHEREAS, Mr. Dodd was actively involved with the Metropolitan Economic Development Council, the Regional Port Facility Task Force, the 1986 Legislative Tour and the Crater Planning District Commission; and WHEREAS, among his many accomplishments while serving on the Board of Supervisors, Mr. Dodd was instrumental in the establishment of the historic Henricus Park in Chesterfield County, and was actively involved in the initial stages of construction of Route 288 and the widening of a number of other major roadways in the county; and WHEREAS, placing their trust in Mr. Dodd and other county leaders, Chesterfield County residents approved the County Charter referendum on November 4, 1986, thereby improving the ability of the county government to provide efficient, effective and responsive services to the people; and WHEREAS, under Mr. Dodd's Chairmanship, Chesterfield County, then one of the fastest growing localities in the state and nation, faced the challenges and demands placed upon it with recognized leadership and responsibility; and WHEREAS, Chesterfield County will forever honor Mr. Dodd's memory, by the renaming of Point of Rocks Park, which will from this date forth be known as "The R. Garland Dodd Park at Point of Rocks." NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the untiring efforts and commitment to excellence displayed by its 1986 Chairman, Mr. R. Garland Dodd, thanks his family for their support for his public service while he was on the Board of Supervisors, and urges all Chesterfield County residents to keep Mr. Dodd's many contributions fondly in mind when they visit the R. Garland Dodd Park at Point of Rocks, and always. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 18, 2002 Item Number: 8.c. 14.a. 1. Subject: Transfer $444 from the Bermuda District Improvement Fund to the Parks and Recreation Department to Purchase a Flagpole and Flags for Bensley Park County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $444 from the Bermuda District Improvement Fund to the Parks and Recreation Department to purchase a flagpole and flags for Bensley Park. Summary of Information: Supervisor McHale has requested the Board to transfer $444 from the Bermuda District Improvement Fund to the Parks and Recreation Department to purchase a flagpole and flags for Bensley Park to display military service flags. The County is authorized to expend public funds to improve public property and to purchase capital items for public use or display. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Rebecca T. Dickson Title; Director, Budget and Management 0425:58890.] Attachments: Yes ]No ~UG-21-2002 15:56 CHESTErfIElD ~KS & ~EC. B04 7~41B1 P.02 DISTRICT IMPROVEMENT FUNDS APPLICATION ~,~-¢~'/,~ This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and ~ ~ ('~, how the m~n,ey, if approved, wil! J~e speRt. ~'"~ ~ p~g~=~ ~- ~ ~ Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 AUG-21-2002 15:52 804 7514131 P.02 flUG-2~-2002 ~5:56 CHESTERFIELD P~RK$ & REC. 804 7514131 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Yes Is the organization non-profit? Yes Is the organization tax-exempt? Yes No No No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Title (if si~ing on behalf of an organization) Printed Name t ~ 0407:23380.1 TOTRL P.03 RUG-21-2002 i5:52 804 75i4131 99% P.03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 18, 2002 Item Number: 8.c. 14.a.2. Subject: Transfer of $3,000 in Bermuda District Improvement Funds to the Police Department to Purchase a Computer for the Jefferson Davis Highway Community Police Precinct Office County Administrator's Comments: County Administrator: Board Action Requested: Approve the transfer of $3,000 in Bermuda District Improvement Funds to the Police Department to purchase a computer for the Jefferson Davis Highway Community Police Precinct Office. Summary of Information: J.L. McHale requests the Board to transfer $3,000 form the Bermuda District Improvement Fund to the Police Department to purchase a computer which is needed for the Jefferson Davis Highway Community Police Precinct Office. This is an appropriate expenditure of public funds to purchase capital equipment for use by a County department. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Prep~ Attachments: Yes ]No Title: Director, Budget and Manaqement 0425:58919.1 OO0 .35 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? oo fi 3 ooo. -- Describe in detail the funding request and how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes No Yes No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Title (if signing on behalf of an organization) Printed ~ame 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 18, 2002 Item Number: 8.C.14.a.3. Subject: Donate $500 From Bermuda District Improvement Fund to Henricus Foundation for Henricus Publick Days County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to donate $500 from the Bermuda District Improvement Fund te the Henricus Foundation te offset the cost ef providing a shuttle service for Henricus Publick Days. Summary of Information: Supervisor HcHale has requested the Board to donate $500 from the Bermuda District Improvement Fund te the Henricus Foundation to offset the cost of providing shuttle services for citizens attending Henricus Publick Days. Henricus Publick Days promote educational programs relating to the history and preservation ef Henricus Park. The Henricus Foundation is a non- profit, tax-exempt organization dedicated to the preservation and history ef Henricus Park. The Beard is authorized under Va. Code §15.2-953B te make donations to non-profit organizations which are formed te commemorate historic events and can, therefore, legally donate funds to the Foundation. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dicksen Title: Director, Budqet & Manaqement 0423:58942.1 Attachments: Yes ~-~ No # 00013S DISTRICT iMPROVEMENT FUNDS 1. Wh~t is th~ name of the applicant (I or orgsnlzation) making this ~ng If an organization is the applic~nt, what is . the nature end purl~Sa of the organization? (ALSO ;~tsch organization's most f~-ent ~ articles of IncOrporation and/ar bvla~ to What is the amount of funding you am ~ 50 ~. C>C~ __ -- seek. lng? De$oribe in detail the funding request ~' .ow,., ~.~. lf,,~o,d. ~" ~'~L~ s. ,, any c~u.~,e.,~..""'olv'" i. pro[~, ~ent or Pm9~ for wh~h ~u am ~ng funds? ' if this request for funding will not fully fund your acthtity or program, what other individuals or organizations will provide the rmm~ind,r of th' funding' ~~ P,01 88~ Sap 10 02 0,~:21p SEP-(~--2~2 17:89 HEMRICUS FRED1 CHESTERFIELD Co,Rdmin. lU 804706135~ Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding re~iue.st? What is the telephone humber, fax number, e-mail address of the applicant? ,Yes ~ No_ Yes v"' _ No Yes _ NO _ -=, \ '/ -- Signature of applicant. If you are signing on behalf of an organization you must be the president, vice,resident, ehaitm~n or vica- chairman of the organization. Signature ~,,tla (if ~;~,~ Printed Name O4Q'/:Z3~O. I · . TOTl~- P. B4 SEP-10-2002 16:24 8047061556 95~ P. 02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 18, 2002 Item Number: 8.C. 14.b. Subject: Transfer $750 from the Dale District Improvement Fund to the School Board to Purchase Benches for the Football Field at Meadowbrook High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $750 from the Dale District Improvement Fund to the School Board to purchase benches for the football field at Meadowbrook High School. Summary of Information: Supervisor Miller requests the Board to transfer $750 from the Dale District Improvement Fund to the School Board to purchase benches for the football field at Meadowbrook High School. The Meadowbrook High School Council contacted Mr. Miller and requested a $750 donation from the County to purchase new benches at the school. The County is not legally authorized to give money to organizations such as the Council but the County can give money to the School Board to make capital improvements on County property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. ~ Preparer: T" ~ 1~./'~ Title: Director, Budget and Manaqment Rebecca T. Dickson 0425:58893.1 Attachments: Yes ~-] No 0001. 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons, or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Meadowbrook Hi.qh School- Gar,/Hi.q.qinbotham/Mike Golden If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organizations most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money will be spent. $750.00 Purchase of player benches forthe Football Field Is any County Department involved in the project, event or program for which you are seeing funds? Meadowbrook Hi.qh School Staff If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? OCO2 ' 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 18, 2002 Item Number: 8.c.14.c. Subject: Transfer $1,000 from the Matoaca District Improvement Pund to the School Board to Purchase Two-Way Security Radios for Alberta Smith Elementary School County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $1,000 from the Matoaca District Improvement Fund to the School Board to purchase two-way security radios for Alberta Smith Elementary School. Summary of Information: Supervisor Humphrey has requested the Board to transfer $1,000 from the Matoaca District Improvement Fund to the School Board to purchase four two- way security radios to be used as part of Alberta Smith Elementary School's security program. The Board is authorized to transfer public funds to the School Board to purchase capital equipment for a public purpose. The radios will become part of the School Board's capital inventory. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: ~~7-~ ~)~>~'x.~-- Title: Director, Budget and Manaqement Rebecca T. Dickson 0425:58891.1 Attachments: Yes ~ No 7. If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non.profit? Is the organization tax-exempt? 8. What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Yes No Yes No Yes No Meadowbrook High School 4901 Cogbill Road Richmond, VA 23234 Gary Higginbotham (743-3675) Mike Golden (748-1079) Page 2. September 3, 2002 Date Signature of applicant. If you are signing on behalf of an organization, you must be the president, vice-president, chairman or vice- chairman of the organization. (for Meadowbrook High School) Title (if signing on behalf of an organization) Mike Golden, Director, Parks & Recreation Printed Name 0407:23380.1 R~,3G-27-2'~02 16:28 FROM CHESTERFIELD Bd.OF SUPER. TO 97390583 P.02/03 DISTRICT IMPROVEMENT FUNDS This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request, Virginia law places Substantial restrictions on the authority of the County to give public funds, such as District Improvement Fur~ds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your re~luest. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? ' (Also atlach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. ¢¢.z/~ ._Tc-/¢o~/ ~c¢'4Y_~ -/~ yeo0 is any County Department involved in th~ project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding7 0487:::33~0. l RUG-27-~02 !6:28 PROM CHESTERPIELD Bd. OP SUPER. TO 97~90583 P,03×0~ Page 2 if applicant is an organization, answer the following: Is the organization a corporation7 Is the organization non-profit? Is the organization tax-exempt? ~Yes No~_ Yes _~ No_____.._ Yes No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant, if you are signing on behalf of an organization you must be the [)resident, vice-president, chairman or vice- chair~tan of~he ~ganiz~tion. Title {if ~g~ng on behal~ of an orgaaiza~on) Printed Name 0407~.33 ~OA 000 46 TOTRL P.03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: September 18, 2002 Item Number: 8.c.[4.d. Subject: Transfer a Total of $20,000 from the District Improvement Fund to the Department of Parks and Recreation to Purchase Skateboard Equipment and Authorize County Administrator to Execute a Lease and Operation Agreement with Vision 21 County Administrator's Comments: County Administrator: Board Action Requested: Transfer a total of $20,000 from the District Improvement Fund to the Department of Parks and Recreation to purchase skateboard equipment and authorize the County Administrator to execute a Lease and Operation Agreement with Vision 21. Summary of Information: The First Commonwealth Church recently contacted the County proposing to build a skateboard park, open to the general public, on a parking lot adjacent to the Church. The Church is located in a former movie theater in the northeast quadrant of Genito Road and Route 360. There are no public skateboard facilities currently in the County but there have been numerous requests from citizens for such facilities. The Church initially requested that the County donate $20,000 to their project, which will be operated by Vision 21, a community development corporation incorporated by the Church to Preparer: Bradford S. Hammer Title: Deputy County Administrator 0425:58921.1 Attachments: Yes [-~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 operate community facilities and programs. The County is precluded, by Virginia statutory and constitutional law from making a donation to a church or to church-related organizations. The County is legally permitted under the Virginia Public Procurement Act to enter into contractual agreements with organizations, including churches or church-related entities, and to lease equipment or facilities to such organizations. For example, the CDBG program specifically permits a locality to contract with a religious organization to operate a public facility for a wholly secular purpose provided that the organization agrees in writing that it will engage in no religious instruction, counseling, worship or proselytizing at the facility and further agrees it will not discriminate against any person on the basis or religion either in hiring employees or in operating the facility. Furthermore, the Virginia Public Procurement Act which governs government purchasing, mandates that the County cannot discriminate against "faith-based'~ organizations in contracting. Ail members of the Board have requested to use funding from the District Improvement Fund to participate in the development of the proposed skatepark. Vision 21 proposes that it will supply the majority of the facilities located in the skateboard park. The County will expend $20,000 for additional facilities, such as skateboard ramps, which will be leased to Vision 21. In exchange Vision 21 will agree to operate the park as a public facility and will erect signs identifying the park as a facility which is open to the general public and is operated in conjunction with the Parks and Recreation Department. Vision 21 will maintain the insurance coverage for the property and the skatepark operation. Vision 21 will also agree not to engage in any religious activity of any kind at the skatepark. The attached Lease and Operation Agreement contains all of these terms plus other related terms such as hours of operation and standards for skatepark facilities. The Agreement will provide the County with a specialized public recreational facility for a modest cost and no additional operational or maintenance expense. Under the Agreement, the County, at any time, can terminate its participation and remove the facilities it leases to Vision 21 and use them elsewhere in the County. The Department of Parks and Recreation believes this type of collaborative model is the best approach for developing skateboard facilities in the County. A similar lease and operation agreement is proposed with the Manchester YMCA to build a skatepark facility on the eastern side of the County. These facilities will be operated as regional facilities that are available to all County citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Vision 21 anticipates that this facility will be operational within 6 months of the approval of this funding. The attached program description provided by Vision 21 addresses the details of the skateboard proposal. The $20,000 transfer from District Improvement Fund will be allocated as follows: Clover Hill $10,000 Midlothian $ 2,500 Matoaca $ 2,500 Bermuda $ 2,500 Dale $ 2,500 For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. SKATEPARK LEASE AND OPERATION AGREEMENT This Agreement is made this 18th day of September, 2002 between the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia and VISION 21 a Virginia community development corporation. WHEREAS, the First Commonwealth Church ("Church") owns property at the intersection of Genito Road and Hull Street Road ("Property"); and WHEREAS, Vision 21 is a community development corporation incorporated by the Church to provide services and facilities for the benefit of the Chesterfield community and other communities; and WHEREAS, Vision 21 plans to establish a Skatepark ("Skatepark") on a portion of the Property which will be open to the general public; and WHEREAS, the County is willing to lease skateboarding equipment to Vision 21 for use in the Skatepark in exchange for Vision 21 's agreement that it will operate the Skatepark in accordance with the terms of this Agreement. NOW THEREFORE, Vision 21 and the County agree as follows: 1. The County will lease to Vision 21 for use at the Skatepark certain skateboarding equipment. The value of the equipment is estimated to be $20,000. The nature of the equipment shall be as determined by the County. The equipment shall be leased to Vision 21 for the sum of One Dollar and 00/100 ($1.00) per year. This lease of equipment is strictly conditioned and contingent on Vision 21 complying with all of its obligations under this Agreement. 2. The term of this Agreement is one year but may be extended by the County at its sole discretion for four additional one-year terms. 0425:58910.1 0425:58910.1 Vision 21 shall operate the Skatepark in strict accordance with the following requirements. A. The County's Parks and Recreation Department must approve the construction and equipping of the Skatepark. B. The location of the Skatepark shall be shown on Attachment A. C. The Skatepark shall be open to the general public in accordance with the schedule attached as Attachment B. D. Vision 21 shall provide all equipment for the Skatepark other than the equipment provided by the County. E. Vision 21 shall provide adult supervision at the Skatepark during all hours it is open. Such supervision must be approved by the County's Department of Parks and Recreation. The background of all supervisory personnel shall be checked in accordance with the County background check policies and all such supervisors must pass the background check. Neither the Church, Vision 21 or any other entity or person shall engage in any proselytizing, religious instruction, worship or any other religiously-related activity at or within 100 feet of the Skatepark. Vision 21 shall post the Property with signs, approved by the County as to content, size and location, stating that the Skatepark is open to the general public and is operated in conjunction with the County's Department of Parks and Recreation. Vision 21 shall purchase and maintain in force at all times during the initial and extended terms of this Agreement, property and liability insurance, acceptable to the County's Risk Manager as to coverage, insurance limits and carriers, and sufficient to fully protect Vision 21 and the County from any and all claims, demands and actions that might arise from the operation of the Skatepark. The County shall be named as an additional insured on all such insurance coverage. Vision 21 shall submit evidence of such coverage on an insurance certificate in a form acceptable to the County Attorney. I. Vision 21 may charge a fee for use of the Skatepark to cover the cost of purchasing individual insurance for Skatepark uses and the cost of staffing the skatepark. The County must approve all fees before they are charged to users. J. Vision 21 shall comply with the County's non-discrimination and drug-free workplace policies in its personnel decisions and in its treatment of Skatepark users. Vision 21 shall not discriminate on the basis of, religious affiliation, or lack thereof, any aspect of the operation of the Skatepark. K. Vision 21 shall provide adequate fencing around the Skatepark to prevent access to the Skatepark when it is closed. L. Vision 21 shall maintain and, as necessary, repair or replace equipment in the Skatepark and shall maintain and keep in good repair Skatepark grounds consistent with the standards which govern County recreational facilities. 4. The County may terminate this Agreement at any time with or without notice. Upon termination the County shall have the right to immediately remove from the 0425:58910.1 Skatepark any County-owned equipment the County had leased to Vision 21. The County shall have full, unrestricted access to its equipment for the purpose of this paragraph. 5. The County shall have full, unrestricted access to the Skatepark for the purpose of inspecting its equipment and monitoring or auditing Vision 2 l's performance under this Agreement. 6. The County shall have full and unrestricted access to Vision 21 's business and financial records for the purpose of conducting audits of Vision 2 l's performance under this Agreement. 7. Any dispute between the parties, which cannot be resolved between them, shall be resolved in the Circuit Court of the County of Chesterfield and in no other forum. 8. This Agreement is governed by the laws of the Commonwealth of Virginia. 9. Vision 21 may not assign this Agreement to any other person or entity without the express written permission of the County. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date written above. COUNTY OF CHESTERFIELD By: County Administrator VISION 21 By: President 0425:58910.1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. request? ~,[~l! Ult S-f , % If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to , _ .,~ __ a plication.)., ~/~/~1- H~?l~,i~, What is the amount of funding you are seeking? ~ /~-: Describe in detail the funding request and how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 m If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes /~ No Yes ~ No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Titl~ (if si{Ining on behalf of an organization) Printed Name 0407:23380.1 Intermission Skatepark Skatepark Business Plan First Commonwealth Church 11000 Hull Street Midlothian, VA 23113 (804)674-0222 First Commonwealth Church Community Development Vision First Commonwealth Church is committed to community. This is evidenced by their creation of the Community Development Corporation, Vision 21. This social ministry is focused on improving the quality of life for distressed individuals, families and communities. This is accomplished by becoming familiar with the social, economic, and spiritual needs of the community it serves. The community Development Corporation also allows other socially motivated companies, businesses, foundations, and neighborhood organizations to support the efforts of the CDC without the concern of breaching the issue of "separation of church and state." To date, Vision 21 has responded to the needs of the community by providing emergency food to the hungry, provided safe, affordable, and decent housing to families in need, and provided computers to children and youth. The Commonwealth Free Clinic opens this fall to provide health care to the 30% ofour pOpulation that are uninsured in Chesterfield County. Along with that opening will be a technology department for the youth, which will include job training, and self-esteem building. Our children's complex holds a gym similar to those found in many fast food restaurants. Our plans for this inclUde mothers' day out, where moms can come out and enjoy a cup of coffee and take a break from their daily stresses. This will be a great way to help these moms and reach their children as well. First Commonwealth Church seeks to make a lasting impression on our community. The Youth Recreation Center will focus on helping all ages from teenagers to young adults. The center will include basketball courts, an indoor climbing wall, and a 30,000sq-ft. skatepark. We hope to provide qt~ity equipment while ensuring a positive environment, thus keeping these kids off the streets where they are running into problems with drugs, violence, and the law. Since we will have the only recreation center of this magnitude in Richmond, we hopeto have impact on not only our county, but surrounding areas as well. I. Program Goal and Objectives I. Program Goals and Objectives Objective: During the last four years in-line skating, BMX, and skateboarding have increased in both popularity and the ages of people who skate. These three spozts are pop~Jh? across the generations and serve more individuals than just teenagers. Through the skatepark, we will be able to serve the need of a population not currently being setved through traditional recreation programming. Goals: To provide a safe place for BMX riders, in-line skaters, and skateboarders to practice their sport. 2. To maintain a standard of excellence in each of these sports. (Ramps, equipment, etc) 3. To ensure a positive environment and role models for the participants. 4. To provide this at lime or no cost, providing scholarships to those who need them and equipment to those who can't afford it 5. To bring community unity by the donations and support of local businesses and corem,miry organizations. 6. To further this unity through contests and musical events hosted by the park. 7. To improve each sport in this area by hosting demos and clinics by pxofessionals, thereby increasing both self confidence and self awareness. 8. To develop a team of BMX riders, in-line skaters, and skateboarders to travel and fiarther this positive image. II. Program Demographics ~UG-12-2002 15:57 CHESTERFIELD PAI~<S & REC, 804 ?514131 P,06 Table IV-9 Selected SP0dS njvry Rates (1998 Data " Con~umei'l~rodUct~af%/ :i~9'~ U.S. Ce~;)m~i) Bureat~ ':(njU~ie~ per ~p=~ & Product Code E~ Bicy~K (~) ...... 577,621 ......... 43,53~ 13.3 ~mming (3274) .... ~9.33J .... ~r24~ .0.8 Tennis (32~) ~,~ - 1 ~,227 2.~ Table IV-]' Po Growth in Chesterfield 0-4 ]7,J]3 17,622 .... i 8~w~,~(~ .... i9,1$2 20,28.i ~ .... ' ~0,~Xm " 20'1~,0 20,'~) 20,927 , ' 21.832 .... ~ O~ml ~'1 ' m '. m ' m m ~ m2~' ~mm~ 2~'~ .... 23~577 IL m ' 23,4~. ~, ':'24.46~ .1S-? . 20,~65 _ 21.851 23.8~ 23,0~ ........ ~2,~ L~a ~ 2,Fo, ~ 4,s~ 1 s.47e ~ ~.a~ m ) ~,~S~ -- ~S'2~........ ~'e~ ~,7~ lS,Sa~ ,m (~,SS~ -' ,.,'~'~,O~m ~S:~7 ..... 2~,0~ ..20,~ 2S,46~m 23.~7~ .2~'2~S ~44 24,190 23,0D1 20,~4 25,168 P~-909 4~4~ ~,82~ 23,866 22,524 ~G64 8,668 12,564 .. 1L668 . ...19.32l ~&69 6,.~67 .... 8,325 ~],964 '- _ ,16.~,. ~8,443 7G74 ,.., 5,758 ,., ~,~7 7,863 11.296 ' ' 15,908 , 75-79 ,, 4,2~ 5,061 , 5,629 6,882 ' ' 9,882 80-~ 2,492 ' 3,5~ ' ,4,,165 '" 4,614 '5,'648~ ,85+ ,.. 1,740 2,427 3,429 ..... 4,088 " 4',~04 -', ek , TOTAL . . 25~,?03 .282,232 ~,4 ~ 18,091 336,639 Chestertietd County Parrs and Recreation Master P/on IV-1 ~.onclmor~ Design Group DRAFT January 11, 2002 III. Program Delivery III. Program Del/very It is our program objective that the skatepark will be staffed during all hours of operation. Our course will be designed to be challenging for skaters of all levels from beginner to advanced. The park will incorporate the following program elements: Camps · Clinics · Lessons · Free Skate · Exhibitions and demonstrations · Skate Team Guidelines: · All skaters will be required to wear protective gear to include; helmets, knee pads and elbow pads. · Skatexs over the age of 18 can sign a waiver to limit their protective gear to helmets. Passes will have to be shown or purchased at the front gate, which will limit the amount of skaters skating at one time to a safe and acceptable level · Skating will be prohibited in the parking lot. · Staff will have a phone for emergency purposes. Program Outline: 1. Each skater will pay a park membership, which purchases insurance for one year, 2. The park will have specific times for BMX only. 3. Weekday sessions world be: 12pm-3pm; 3:30pm-6:30pm Mort thru Fri 4. Weekend hours world be: Sat: 9am-12pm; 12:15pm-3:lSpm; 3:30pm-6:30pm Sun: 12;30pm-3:30pm; 3:30-6:30pm 5. Consecutive sessions will be allowed if sessions are awibble. 6. Evening sessions are possible contingent to lighting options. IV. Park Design Phase II. t 4' High 4' Halfpipe 24'W~de 35' Long 11'-6' High 11'6" Halfpipe 3Lr Wide 45' Long l B' High Sqeam Bawl :~- Wide 47' Long CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 18, 2002 Item Number: 8.C. 15. Subject: Approval of a Surface Water Drainage Facility Agreement with CSX Transportation County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a Surface Water Drainage Facility Agreement with CSX Transportation for the installation of drainage improvements for Mineola Heights Subdivision. Summary of Information: Staff recommends that the Board of Supervisors authorize the County Administrator to execute a Surface Water Drainage Facility Agreement with CSX Transportation for the installation of drainage improvements for Mineola Heights Subdivision. The developer will pay all fees associated with this agreement. Approval is recommended. District: Bermuda John W. Harmon Attachments: Yes [-~ No Title: Riqht of Way Manager ~)00147- VICINITY SKETCH Approval of a Surface Water Drainage Facility Agreement with CSX Transportation FARM FIELD DR IF- CT ~DR DR cAS'i'LEBUR¥ DR TERJO LN Chesterfi~ County Department of Utilities Right Of Way Offic~ _TAI~IQ V'IO3NII~I ~ -- ~ BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meetin l Date: September 18, 2002 Item Number: 8.C. 16. Subiect: Authorize Award of Construction Contract for Genito Road/Woolridge Road Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to award a construction contract, up to $1,320,000, to the lowest responsible bidder. Summary oflnformation: Bids were received for the Genito Road/Woolridge Road project in August 2001, however, VDOT would not authorize the county to proceed with the project because of their funding shortfalls. In July, the Board authorized the County Administrator to enter into a deferred payment amendment to the customary VDOT/County agreement for the Genito Road/Woolridge Road Intersection Improvement project. The Board agreed to transfer $437,000 of VDOT Secondary Road funds from the Rhodes Lane Paving project. Mr. Bernard Savage appeared at the Board meeting and stated that his company would provide the county an interest free loan for $332,684 that the County could then provide to VDOT, with deferred repayment. In August, the Board authorized the County Administrator to enter into a loan agreement with Mr. Savage. The VDOT/County amendment to the agreement has been executed. The developer/County agreement is pending. Preparer: f/~ (~~.------ Title: .~. McCracken Agen527 Director of Transportation Attachments: IYes ~ No I I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary (Continued): Staff will advertise the project for construction bids on September 8, 2002. In order to accelerate the construction of the project, the Board ~ requested to authorize the County Administrator to award a constructic~ contract, up to $1,320,000, to the lowest responsible bidder. Recommendation: Staff recommends the Board: Authorize the County Administrator to award a construction contract, up to $1,320,000, to the lowest responsible bidder. District: Clover Hill and Matoaca I ' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: Sentemher '18. 2002 Number Budqet and Mana.qement Comments: This item requests the Board to authorize the award of a construction contract for the Genito Road/ Woolridge Road Intersection Improvement Project. In July, the Board approved the appropriation of $332,684 in Industrial Access funds to this project. In August the Board replaced that $332,684 appropriation with a no-interest loan from a developer per the loan agreement. The project budget for the Genito Road/ Woolridge Road Intersection Improvement Project is $1,614,454. The award of a contract not to exceed $1,320,000 would be within the scope of the project's budget. Preparer: Rebecca T. Dickson Title: Director, Budget & Management 000~5~ Genito Road/Woolridge Road Project Project Budget Preliminary Engineering $67,355 Right of Way Acquisitions $25,349 Construction Admin/Insp $81,750 Construction $1,200,000 Construction Contingency $ 240,000 Total $1,614,454 Project Appropriations 10/13/99 - VDOT Reimbursements $446,000 5/23/01 - VDOT Reimbursements $700,000 10/24/01 - VDOT Reimbursements $250,000 8/28/02 - VDOT Reimbursements $218,454 Total $1,614,454 000153 Genito Road/Woolridge Road Intersection Improvement Project Project Location CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: September 18, 2002 Item Number: 8.C.17.a. Subject: Approval of Utility Contract for Rockwood Terrace Townhouses, Contract Number 94-0162 County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes 372 L.F.± of 6" sewer laterals. Staff has requested that the additional sewer laterals be installed to provide service to the adjoining properties on Courthouse Road. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the additional work. Developer: Contractor: BTC Partners A. Bertozzi Inc. Contract Amount: Estimated County Cost for Additional Work .... $4,933.00 Estimated Developer Cost ................... $132,464.00 Estimated Total ............................ $137,397.00 Code: (Refunds thru Connections - Additional Work) 5N-572VO-E4D District: Matoaca Director of Utilities Attachments: Yes [-~ No VICINITY SKETCH Rockwood Terrace Townhouses County Project # 94-0162 Chesterfield C ou nt~' D e pa~tme nto f Utilities D e~e lo pm ent Section CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: September 18, 2002 Item Number: 8.C.17.b. Subject: Approval of Utility Contract for Creekpointe Apartments, Contract Number 01-0374 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an extension of 730 L.F.± 16" oversized water lines. The Developer is required to have an 8" water line to serve his development. Staff has requested that the water lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Contractor: Creekpointe Associates, LP Castle Equipment Corporation Contract Amount: Estimated County Cost for Oversizing ........ $26,114.00 Estimated Developer Cost ................... $289,050.00 Estimated Total ............................ $315,164.00 Code: (Refunds thru Connections - Oversizing) 5B-572VO-E4C District: Matoaca Preparer: ~~ Title: Director of Utilities Attachments: Yes ~ No ¥1OINI~ SKETCH C tee kPointe A paAm e nts COUnty;project #01-0374 i as At Watermill C host erfield C; ou nty D e paftme n[ of Utilities Development Section CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: September 18, 2002 Item Number: Subject: Amend a Pending Zoning Application (Case 01SN0121: Bottoms Property) Originally Initiated by the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requests amendment of a pending zoning application (Case 01SN0121), originally initiated by the Board of Supervisors, to delete the residential portion of the request and include that Agricultural (A) tract, as noted on the attached map, within the Conditional Use Planned Development. Summary of Information: On June 28, 2000, the Board initiated an application (Case 01SN0121) for rezoning from Agricultural (A) to Neighborhood Business (C-2), Corporate Office (0-2) and Residential (R-12) with Conditional Use Planned Development on those tracts plus an existing zoned Neighborhood Business (C-2) tract on property located on Hull Street Road at North Spring Run Road (Bottoms Property). Preparer: Thomas E. Jacobson Title: Director of Planning C:DATA/AG EN DA/2002/S EPT1802.1/GOK Attachments: Yc$ ~--] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 On February 27, 2002, the Board of Supervisors authorized the property owner of the adjacent commercially-zoned property to the west to be a co-applicant for the purpose of including that property in this application (Dankos Property). It has been determined that the residential portion of the application which is currently enrolled in the land use taxation program could be subject to roll-back taxes (Bottoms Property: Reference Attached Memorandum). Therefore, Mr. Warren, Clover Hill District Supervisor, requests the Board amend this Board-initiated application (Case 01SN0121) to exclude the residential component. COUNTY OF CHESTERFIELD VIRGINIA MEMO TO: FROM: DATE: RE: The Honorable Members of the Chesterfield Planning Commission David W. Robinson, Assistant County Attorney June 18, 2002 Chesterfield County Board of Supervisors and Dankos Family Trust, 01 SN0121 (Roll-back Taxes) A portion of the zoning case relating to the Bottoms Property is enrolled in the County's "land use" taxation program. Under state law, real estate enrolled in the land use program receives a financial benefit in the form of reduced taxes. However, the property becomes subject to "roll-back taxes" when the zoning is zoned to a more intensive use at the request of the owner or his agent. In most cases, when the Board of Supervisors initiates a zoning application, land use roll-back taxes do not apply because the rezoning is not at the request of the owner. At the time the Board initiated this rezoning, staff advised that there would be no roll-back tax consequences on the Bottoms Property because the proposed rezoning was Board initiated. Subsequently, however, the owner of the Bottoms Property made extensive proffers in this case that have the effect of allowing more intense use. Only a landowner/applicant has the legal right to make voluntary proffers. When the landowner in this case submitted proffers he legally became a requestor of the zoning along with the Board of Supervisors resulting in the request to impose roll-back taxes. In 1996, an Attorney General's opinion opined that landowner's proffers are the equivalent of requesting zoning and, therefore, subjects the property to roll-back taxes. The Board's agent for this case, Tom Jocobson, will request a deferral of the case to allow staff to determine if the case can be restructured without land use taxation consequences. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 18, 2002 item Number: 8.C. 19. Subject: Adoption of Resolution Condemning the World Church of the Creator County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the attached Resolution. Summary of Information: World Church of the Creator has applied to use a meeting room at the Chester Library. Under the First Amendment to the United States Constitution, the County is obligated to provide public meeting space to the group, despite the community-held repugnance towards its racist message. Staff recommends that the Board adopt the attached resolution denouncing the message of the World Church of the Creator and inviting the public to a unity rally at Thomas Dale High School to be held at the same time as the World Church meeting, September 21, 2002 at 5:00 p.m. Title: 0505:59032.1 (59020.1) Attachments: Yes No RESOLUTION DENOUNCING THE WORLD CHURCH OF THE CREATOR AND PROMOTING A PUBLIC UNITY RALLY AT THOMAS DALE HIGH SCHOOL WHEREAS, Chesterfield County operates nine branch libraries throughout the County to allow the citizens of Chesterfield County access to literature, music, cinema and other resources; and WHEREAS, the County's libraries also provide meeting rooms which are open to the public for events of a non-commercial nature; and WHEREAS, the use of the County's libraries by the public constitutes a public forum; and WHEREAS, the First Amendment to the United States Constitution provides that access to public forums must be provided to groups on a content neutral basis; and WHEREAS, the World Church of the Creator has applied for the use of a meeting room at the Chester Branch of the County Library and, pursuant to the First Amendment, the County is required to make a meeting room available for use of that group; and WHEREAS, the World Church of the Creator is a white supremacist group which promotes and espouses racial divisiveness, anti-semitism and other messages of hate and intolerance; and WHEREAS, the Board of Supervisors finds the message espoused by the World Church of the Creator to be abhorrent and antithetical to the values of the United States, the State of Virginia, Chesterfield County and human decency and desires to actively combat such a virulent and hateful message; and WHEREAS, the Board of Supervisors is confident that the citizens of Chesterfield County share the Board's abhorrence for the message of the World Church of the Creator and the Board's desire to actively combat that message; and 0505(23):59020.1 1 WHEREAS the World Church of the Creator promotes its message by fomenting controversy and confrontation between itself and opponents of its message; and WHEREAS, the Board of Supervisors believes that the best way to combat the message of the World Church of the Creator is by avoiding altogether the meeting of the World Church of the Creator; and WHEREAS, to promote a boycott of the World Church of the Creator's meeting, the Board of Supervisors has scheduled a public unity rally for Saturday, September 21, 2002 at 5:00 p.m. in the Auditorium of Thomas Dale High School, for the purpose of promoting the values that make the United States of America, the State of Virginia, and the County of Chesterfield great, namely, community and racial harmony and racial and religious tolerance. NOW, THEREFORE, BE IT RESOLVED THAT: 1. The Board of Supervisors publicly denounces the message of the World Church of the Creator; and 2. The Board of Supervisors calls upon all citizens of Chesterfield County and the surrounding community to avoid altogether the meeting of the World Church of the Creator; and 3. The Board of Supervisors invites all citizens of Chesterfield County and the surrounding community to attend a public unity rally in support of community and racial harmony and racial and religious tolerance in the Auditorium of Thomas Dale High School on Saturday, September 21, 2002 beginning at 5:00 p.m. 0505(23):59020.1 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 18, 2002 Item Number: 8.c.21. Subject: Adoption of a New Policy for Meeting in County Library Meeting Rooms County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board is requested to adopt the attached Library meeting room policy. Summary of Information: World Church of the Creator, a white supremacist group, has applied to hold a meeting in a meeting room at the Chester Library this Saturday. Since library meeting rooms are recognized by courts as public forums, the County must permit the meeting to take place in spite of the repugnance of the group's message. Staff recommends, however, that the Board adopt the attached new Library meeting room policy. While the County cannot preclude World Church and other extremist groups from using public libraries, the attached policy amendments will improve safeguards for public health, safety and welfare. Preparer: /_'~~' ~_~/ Title: 0505:59036.1 (59022.1) Attachments: Yes [~ No LIBRARY MEETING ROOM POLICY A. Organizations and Individuals Eligible to Use Meeting Rooms Public library meeting rooms are public forums and the First Amendment of the United States Constitution does not permit access to such rooms to be denied on the basis of the content of the message of the group using the Library. In recognition of this legal reality, the County adopts the following content neutral policy: Organizations and individuals may meet in the library meeting rooms for any public, non-commercial activity, including but not limited to, educational, cultural, community, religious and political purposes. For purposes of this policy, "commercial" shall mean buying, selling or exchanging go ods for financial gain or purpose and advertising, soliciting, planning or promoting the purchase, sale or exchange of any such goods. Prohibited Activities Bt 4. 5. 6. Commercial activity and fund raising are prohibited. Meetings which are not open to the general public, such as private parties and other social activities, are prohibited. Activities which would interfere with the operation of the library are prohibited. No admission fee shall be charged for any event held at the library. Alcoholic beverages may not be served or consumed. Attendance above the posted capacity or the number o£chairs available for use in the room, whichever is less, is prohibited. Smoking of any tobacco product, and the use of any smokeless tobacco product, is prohibited. Application of Use of Rooms Individuals or organizations requesting the use of a room shall complete an application for use of the room and return it to the Library at least seven days prior to the proposed date of the meeting. 0505:59022.1 o o 0505:59022.1 Each application shall include the following information: a. Name and address of the applicant. b. Nature of the meeting and the meeting's purpose. c. The time and date of the proposed meeting. d. The number of people expected to attend the meeting. Library staff shall review the application and determine whether provision needs to be made for: a. Additional sanitation facilities, such as porta-johns. b. Additional garbage and trash pickup, such as dumpsters. c. Medical facilities or assistance. d. Fire protection. e. Parking, crowd control and traffic control. f. Security to prevent personal injury or property damage to members of the public attending the meeting, to other patrons and employees of the library and to other citizens. g. Liability insurance to protect the applicant and the County against liability for personal injury or property damage. If it is determined that the applicant must provide one or more of the services listed in paragraph C.3, the Library shall withhold approval of the application until the applicant has provided satisfactory proof that it has made sufficient provision for those services. Provision of the services listed in paragraph C.3 shall be the sole responsibility of the applicant. If County police, fire or medical services are to provide the services listed in items C.3 .c, d, e, and/or f, the applicant may be required to make a deposit with the County Treasurer to pay for the estimated cost of those services. The actual cost of those services shall be paid to the County out of the deposit and the remainder, if any, shall be refunded to the applicant within 14 days after the event. The determination of whether services are required, and the amount of any deposit for such services, shall be within the sole discretion of the County. If, upon the review of an application, library staff determines that proof of the non- commercial nature of a meeting is required, staff may withhold approval until the applicant has provided such proof. D. Additional Rules and Regulations 1. At least one adult must be present to supervise all meetings. The arrangement of furniture in the room is the applicant's responsibility. At the conclusion of the meeting, the applicant shall return the furniture in the room to the arrangement in which the applicant found it. o The applicant shall turn off all lights and secure all doors at the conclusion of the meeting. 4. The applicant shall be responsible for any damage to library property. The library is not responsible for any private property used or left in the library before, during or after the meeting, whether left by the applicant or by anyone who attends the applicant's meeting. o Meeting rooms may be reserved up to six months in advance of the meeting. Applications shall be completed and returned to the branch where the meeting is to be held. Arrangements for the use of kitchen facilities and library equipment must be made at the time the application is made. Use of meetings outside the regular library hours may be arranged by picking up a key to the meeting room in advance and returning it into the book drop immediately following the meeting. The Library reserves the right to cancel a meeting previously scheduled when necessary for library or County business. Violation by an applicant of any of the provisions of parts A, B or C of this policy shall constitute grounds for revoking permission to use the Library. 0505:59022.1 CH ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I ,Meetin~l Date: September 18, 2002 Item Number: 10. Sub!ect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County_ Administrator's Comments: County Administrator: Board Action Rea_uested: Summary of Information: Preparer: Attachments: Lane S. Ram~y / ~'~No Title: County Administrator BOARD MEETING DATE 07/01/02 CHESTERFIELD COUNTY GENERAL FUND BALANCE September 18, 2002 DESCRIPTION AMOUNT FY2003 Budgeted Beginning Fund Balance BALANCE $35,272,700 * *Pending outcome of FY2002 Audit Results O0015G Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT September 18, 2002 Description FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/01 FY02 Budgeted Addition 4/4/01 FY02 Capital Projects 7/25/01 County's Master Plan Update 9/26/01 Video equipment for Circuit and General District Courts 10/24/01 360 West Corridor Plan 11/14/01 Building Improvements (County Administration) 11/14/01 Security Enhancements (MH/MR and County Administration) 2/27/02 Consultant study to develop revitalization/ development strategy for the Cloverieaf Mall Area 4/24/02 Settlement of the Route 10 widening condemnation lawsuit with Heritage Chevrolet 4/24/02 Government Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/02 FY03 Budgeted Addition 4/10/02 FY03 Capital Projects 8/28/02 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment Amount 8,800,000 (7,579,700) (85,ooo) (9o,ooo) (70,000) (17o,ooo) (lO7,OOO) (5o,ooo) (250,000) (75,OO0) 8,600,000 (7,277,800) (140,000) Balance 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 10,111,312 2,833,512 2,693,512 Prepared by Accounting Department August 31, 2002 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation/ Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease TOTAL APPROVED AND EXECUTED Original Amount $16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 $31~p9,906 Date Ends 11/19 05/04 11/21 03/05 03/06 09/05 07/05 Outstanding Balance 08/31/02 $14,490,000 17,267 13,725,000 481,814 15,462 13,606 i65,915 $28,909,064 PENDING EXECUTION Description Building Construction, Road Construction, Park Improvements and Systems - Certificates of Participation Approved June 26, 2002 Approved Amount $12,000,000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: September 18, 2002 Item Number: 14.A. Sub_ie~t: Resolution Recognizing October 17, 2002 as "Christmas Mother Day" County Administrator's Comment~: County Administrator: Board Action Requested: Summary of Information: Mrs. Margaret Turner has been elected Christmas Mother for 2002. be present at the meeting to accept the resolution. She will Preparer: ~"'~ _L~-_ .[..~ Title: Lisa H. Elko Attachments: Yes ['~ No Clerk to the Board RECOGNIZING OCTOBER 17, 2002, AS ~CHRISTMAS MOTHER DAY" WHEREAS, most families in Chesterfield County enjoy peace and happiness during the Christmas holidays; and WHEREAS, there are many, including children, the elderly and the less fortunate, who do not have the means to enjoy this special time of year; and WHEREAS, the Chesterfield/Colonial Heights Christmas Committee has successfully provided food, gifts, and clothing to many of our citizens in the past; and WHEREAS, Mrs. Margaret Turner has been elected Christmas Mother for 2002 and requests support of all the citizens of the County to ensure that those less fortunate may enjoy this special season of the year. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes October 17, 2002 as "Christmas Mother Day" and urges all citizens of Chesterfield County to support this worthy endeavor. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors publicly commends the Christmas Committee for their very successful efforts in past years and extends best wishes for a successful 2002 season. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Turner and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 18, 2002 Item Number: 14.B. Sub!ect: Resolution Recognizing October 6-12, 2002, as "Legal Assistants' Week" County_ Administrator's Comments; County Administrator: Board Action Re~_uested: Adoption of attached Resolution Summary of Information: Mr. Miller requested that the Board recognize October 6-12, 2002, as "Legal Assistants' Week". Ms. Ann Knobbe, President of the Richmond Association of Legal Assistants will be in attendance to receive the resolution. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: Ycs ~-~No RECOGNIZING OCTOBER 6-12, 2002, AS "LEGAL ASSISTANTS' WEEK" WHEREAS, legal assistants and paralegals provide competent and essential professional services to licensed attorneys throughout Virginia; and WHEREAS, legal assistants and paralegals receive formal education and training and gain valuable experience working under the supervision of licensed attorneys; and WHEREAS, the educational standards and professional guidelines issued by the Virginia Alliance of Legal Assistant Associations ensure that legal assistants must meet certain guidelines and they must perform competently under these guidelines; and WHEREAS, the research and administrative work done by legal assistants and paralegals are essential to attorneys' ability to provide their clients with quality legal services and representation; and WHEREAS, the Virginia Alliance of Legal Assistant Associations (VALAA) is made up of nine member organizations that provide legal assistants with educational programs, seminars and forums designed to exchange ideas and methods used in their occupation; and WHEREAS, the VALAA encourages legal assistants and paralegals to perform at a high degree of ethical and professional conduct and proficiency by issuing a code of ethics for legal assistants and paralegals to follow. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes October 6-12, 2002 as "Legal Assistants' Week" in Chesterfield County. 000 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I .Meeting Date: Se~)tember 28t 2002 Item Number: 14.c. Sub!ecl;; Recognizing Patrick Andrew Gorham, Troop 879, Sponsored by St. Mark's United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: ~ Board Action Re~.uested: Adoption of attached resolution Summary_ of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Gorham, Troop 879, upon attaining rank of Eagle Scout. He will be present at the meeting, accompanied by members of his family, to accept the resolution. Matoaca Distric~ Patrick Andrew Gorham Parents: Nancy and Jeff Preparer: ~~~-~~ Lisa H. Elko Attachments: Ycs Title: No Clerk to the B~r~ RECOGNIZING MR. PATRICK ANDREW GORHAM UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Patrick Andrew Gorham, Troop 879, sponsored by Saint Mark's United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Patrick has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Patrick Andrew Gorham on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 18, 2002 Item Number: 14.D. Subject: Resolution Honoring Kyle Doebler County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: This resolution is to recognize Mr. Kyle Doebler for his stirring and sensitive contribution to the 9/11 memorial service at the Southside Church of the Nazarene / D-°nal-d J'~(~pp;1 ! ~'/ ( Title: Director, Public Affairs Attachments: Yes ['~ No RECOGNIZING MR. KYLE DOEBLER FOR HIS OUTSTANDING PERFORMANCE AS KEYNOTE SPEAKER ON SEPTEMBER 11, 2002 WHEREAS, since 1776, America has stood as a beacon of freedom, liberty and justice, beckoning people from all parts of the world; and WHEREAS, After 226 years, America continues to stand for those virtues, and gives hope to millions around the globe; and ~EREAS, these same attributes that Americans hold dear have engendered fear, envy and hatred among terrorists, including the Taliban and A1-Queda organizations; and WHEREAS, on September 11, 2001, these terrorist organizations launched brutal, cruel and cowardly attacks on innocent men, women and children in a hijacked aircraft in Pennsylvania; in an aircraft and on the ground at the Pentagon, and in another aircraft and at the World Trade Center in New York City; and WHEREAS, on September 11, 2002, more than 700 Chesterfield County residents gathered at the Southside Church of the Nazarene to commemorate those victims of terrorism; and WHEREAS, Mr. Kyle Doebler, a Senior at Monacan High School, was the keynote speaker at this event; and WHEREAS, Mr. Doebler delivered extraordinarily articulate, thoughtful and meaningful remarks that spoke of the strength of America and of the fear by dictators and terrorists that America's values, if imitated and adopted in their own lands, would mean their own inevitable fall from power; and WHEREAS, Mr. Doebler's remarks were very well received by all in attendance, and were characterized by exceptional clarity and poise. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield Board of Supervisors publicly recognizes Mr. Kyle Doebler, expresses its gratitude to him for sharing his thoughts on this memorable occasion, and wishes him continued success in all his endeavors. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 18, 2002 Item Number: 16. Subject: Hearing of Citizen on Unscheduled Matters County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Daniel P. Collins has requested the opportunity to address the Board regarding the impact of the current water restrictions on the lawn care business. (See attached e-mail.) A public hearing on the current restrictions is scheduled for October 9. Preparer: Title: County Administrator 0505:58969.1 Attachments: Yes -~No 0001'2,3 - chest$~'eld water restncbons Page From: To: Date: Subject: <N LARichmondSouth@aol.com> <elkol@chesterfield.gov> 9/11/02 10:08AM chesterfield water restrictions Dear Mrs. EIIo Thank you for your time yesterday in talking about the drought and all the consequenses that are arising as a result of this devestating natural disaster. I know that there is no simple solution to this long term problem other than some tropical storms arriving in late September, into early October. Here is my dilema. How can we in Cheterfield county allow car washes and swimming pool companies and golf courses to freely use water, but then restrict lawn care companies from renovating lawns during aeration and seeding season,which in actuality would help in the long run conserve water. All we are asking for is the same courtesy you are extending to other companies. Turfgrass does more than just look good. It's benefits are numerous from reducing pollution,to help reduce heating and cooling costs. Being a C.T.P. Certified turfgrass professional for over 25 years I am in danger of not only losing my business, but the careers of people who have helped me build this business for the last six years. I invested $30,000 hard earned dollars just for the franchise fee in addition to putting up my house as collateral for a $125,000 line of credit ,to operate the business. We are also one of the few companies that are in compliance with the Department of Conservation and Recreation for fertilizer and weed controls. VVe also co-authoured the E.P.A. handbook on pest control. I have commitments to to seed ,fertilizer,equiptment vendors that need to be met, in addition to payroll,city,county, and federal taxes. I have employees with families, and responsibilities. I have $95,000 committed to customers for aeration and seeding. All I am asking for is minimal watering for refurbishing lawns, even on the odd even plan. Tall type Fescue germinates in 10-14 days then needs minimal water which mother nature usually takes care of. Please help me,I have spent many years to get to this point in my business to run it sucessfulily, I am losing patience,time and money and need your support with this critical problem P. Collins C.T.P. Sincerely Daniel Naturalawn Of America 745-6389 P.S. I would like to address the board on September 18th at 7:00 as discussed CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: September 18, 2002 Item Number: 16.a. Subiect: Adoption on an Emergency Basis of an Amendment to the Ordinance Imposing Mandatory Restrictions on the Use of Public Water, Surface Water, and Ground Water in Accordance with the Governor's Executive Order County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the attached ordinance. Summary of Information: On July 24, 2002, the Board adopted mandatory water restrictions in response to the current water shortage caused by the recent drought that has afflicted most of Virginia. Those restrictions, which went into effect on August 15, limited lawn watering to alternate days by address and prohibited lawn watering on Mondays altogether. On August 30, however, Governor Warner issued an Executive Order which prohibited all lawn watering, and the Board of Supervisors suspended its mandatory water restrictions and imposed Governor Warner's restrictions in a special meeting held on September 4. Immediately after the special meeting, the State Drought Coordinator issued an exception to the lawn watering prohibition which allows anyone who Preparer:  '~yant~~ Title: Director of Utilities Craig S. Br 0505:58964,1 (58854.2) Attachments: Yes [~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 refurbishes a lawn to water the lawn in an unlimited fashion for thirty days after it has been refurbished. Staff has interpreted this refurbishing exemption to apply only in cases where a lawn has been tilled up and replanted or re-sodded as if it is a new lawn. This definition, which was endorsed by the State Secretary of Administration and the State Drought Coordinator, is consistent with the ordinance adopted by the Board on September 4, which provides that if any exception is granted to the state water restrictions which allows a greater use of water than was allowed by the County pursuant to its own ordinance, the County would enforce its own stricter restriction rather than the State's restriction. In response to requests from the lawn care industry, the City of Richmond and the Counties of Henrico and Hanover are permitting unlimited lawn watering pursuant to the Drought Coordinator's refurbishing exemption, for normal fall lawn over-seeding if the lawn is aerated and/or thatched. The State Secretary of Administration and the State Drought Coordinator have apparently also approved this less restrictive definition of refurbishing. Staff does not believe that the less restrictive policy currently in place in the other metropolitan Richmond jurisdictions is sufficient to protect the water supply of Swift Creek Reservoir and Lake Chesdin which are not water supplies used by the other metropolitan Richmond localities. Accordingly, staff cannot support a modification of the County's ordinance that would permit unlimited lawn watering after typical fall aeration and/or thatching and over-seeding. However, staff does believe that the attached amendment to the County ordinance would allow an appropriate amount of watering for a typical fall over-seeding that would provide some relief to the lawn care industry while adequately protecting all of the County's water resources. Under the attached proposed ordinance amendment, lawn watering would be allowed after typical fall thatching and/or aerating and over-seeding on the original odd/even day schedule adopted by the Board on July 24. Citizens would be allowed to water on the odd/even schedule for a period of up to thirty days or until October 31, whichever is earliest. After October 31, no lawn watering of any description would be allowed. If the Board adopts this ordinance on an emergency basis, it must be readopted within sixty days in order to remain effective. A public hearing has already been scheduled for October 9 to consider readoption of the ordinance. 0505: 58964.1 (58854.2) AN ORDINANCE AMENDING THE ORDINANCE SUSPENDING THE COUNTY MANDATORY RESTRICTIONS ON USE OF PUBLIC WATER AND IMPOSING MANDATORY RESTRICTIONS ON THE USE OF PUBLIC WATER, SURFACE WATERS AND GROUND WATER IN ACCORDANCE WITH THE GOVERNOR'S EXECUTIVE ORDER BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. That the following ordinance is hereby adopted as follows: Sec. 1. Suspension of mandatory restrictions on use of public water. Due to the adoption by the Governor of Virginia of Executive Order 33 on August 30, 2002, the County ordinance imposing mandatory restrictions on use of public water adopted by the Board of Supervisors on an emergency basis on July 24, 2002 and readopted on August 28, 2002, hereafter referred to as the County Mandatory Water Restriction Ordinance is hereby suspended until such time as Executive Order 33 is no longer in force and effect as to Chesterfield County. At such time as Executive Order 33 is no longer in force and effect as to Chesterfield County, the County Mandatory Water Restriction Ordinance shall immediately become effective again. Sec. 2. Mandatory water use restrictions. ao No public water, ground water, or surface water shall be used for any of the activities prohibited by Executive Order 33, or by any modification hereafter made to Executive Order 33. Any modification to the water use prohibitions adopted by the Governor shall be prohibited in the County by this ordinance, mutatis mutandis. Except as set forth in subparagraph (b) of this section, if Executive Order 33 is amended, superseded or otherwise modified in a way that permits a water use that is not permitted by the County Mandatory Water Restriction Ordinance, or if the Drought Coordinator grants an exception to the restrictions of the Executive Order that permits a water use that is not permitted by the County Mandatory Water Restriction Ordinance, then the prohibition of the County Mandatory Water Restriction Ordinance shall be in full force and effect, and the water use that would otherwise have been permitted by such amendment, supersession, modification or exception shall still be prohibited in Chesterfield County as provided in such Ordinance. In addition, washing paved areas is prohibited except for health and safety requirements. b. Watering of newly established lawns and watering of lawns that have been aerated and/or thatched and overseeded, shall be permitted three days per week by address for a period of thirty (30) days after the new lawn has been planted or the existing lawn has been seeded or until October 31, 2002, which ever comes earlier. Addresses ending with an odd number may water only on 0505(23):58854.2 (58964.1) 1 Tuesdays, Thursdays and Saturdays. Addresses ending with an even number and locations with no street number may water only on Wednesdays, Fridays and Sundays. Watering is prohibited on Mondays. Watering is prohibited after October 31, 2002. All lawn watering not expressly permitted by this section is prohibited. Sec. 3. These restrictions shall take effect immediately upon adoption of this ordinance. Sec. 4. It shall be a violation of this ordinance for any person to use water or allow, or cause the use of water in violation of any of the provisions of this ordinance. Sec. 5. Penalty. The provisions of section 6 of the County Mandatory Water Restriction Ordinance shall apply to violations of this ordinance. In addition, notice of assessment of fines imposed on violators who are not users of the public water system shall be sent to the address where the violation took place. Sec. 6. This ordinance shall not be set out in the Code. (2) That this ordinance shall take effect immediately and shall expire upon the termination of Executive Order 33 as it affects Chesterfield County, at which time the County Mandatory l~ater Restriction Ordinance shall once again become effective. 0505(23):58854.2 (58964.1) 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 18, 2002 Item Number: 17.A. Subject: Public Hearing to Consider Amendments to County Policy Regarding Criminal Background Checks For Coaches of Co-sponsored Groups County Administrator's Commen~: County Administrator: Board Action Requested: Consider amendments to County policy regarding criminal background checks for coaches of co-sponsored groups and direct PP~.C to report back by November 1st with its recommendation on national background checks. Summary of Information: The Board deferred this item to today's date in order to allow PRAC to consider two proposed changes. The two proposals will change the policy to: (i) allow people to coach who have been ~onvicted of a barrier crime if the Governor restores his or her political disabilities; and (ii) limit barrier crimes involving juveniles to only those crimes involving sexual or physical misconduct and review all other convictions on a "case by case "basis. Preparer: Steven L. Micas Attachments: Yes ~ No Title: County Attorney 0605(23) :58907.1 (49913.5) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Mr. Miller also requested that the Board consider amending the policy to require a national criminal background check. State law permits the County to obtain national criminal background checks on employees and volunteers who work with children. The law requires that individuals provide fingerprints for the search. The State Police charge an additional $26 for volunteers and $38 for employees to expand the background check to a national level. The PRAC met on September 5 and voted as follows: (i) PRAC supports amending the County policy to allow an individual who has been convicted of a barrier crime to be considered by the review committee only on a "case by case" basis if the governor has restored the individual's right to vote; (ii) PRAC supports limiting barrier crimes involving youth to those involving sexual or physical misconduct so long as all other crimes involving youth continue to be reviewed on a case by case basis; and (iii)PRAC reserves judgment on expanding to national checks until input can be received from co-sponsored groups at a public hearing. 0605(23) :58907.1 {49913.5) BACKGROUND CHECK POLICY FOR CHESTERFIELD COUNTY PARKS AND RECREATION CO-SPONSORED YOUTH ORGANIZATIONS Purpose The purpose of this policy is to require background checks on all organizational officers and/or directors, instructors, coaches and assistant coaches of Chesterfield County Parks and Recreation co-sponsored youth organizations in order to preserve the safety and well-being of children served by such organizations. Co-sponsored organizations shall not permit individuals to work with children if they have demonstrated past conduct incompatible with service to or care of children. II. Implementation The County's Parks and Recreation Department shall assist co-sponsored organizations in implementing and administering this policy. The County may revoke a co-sponsorship agreement for any organization which violates this policy. Bo Each co-sponsored organization shall be responsible for submitting a completed Release form (See attachment A) to the County for every organizational officer and/or director, instructor, coach or assistant coach. Failure to complete the Release shall disqualify the individual from participation. All individuals must provide truthful, correct and complete information on the Release. Failure to do so may result in disqualification. The County's Human Resource Management Department ("HRM") shall process each Release received from a co-sponsored organization in order to receive information from the Central Criminal Record Exchange ("CCRE") maintained by the State Police; the Sex Offender and Crimes Against Minors Registry from State Police; and the Court Access Information System ("CAIS") maintained by the Virginia Supreme Court. HRM shall forward to the Parks and Recreation Department the names of all individuals who have had their background investigation completed and who are eligible for participation with a co-sponsored organization. Eo Individuals may begin participating prior to the completion of a background investigation so long as they have completed a Release and filed it with the Parks and Recreation Department. It shall be the responsibility of each co-sponsored organization, however, to prohibit an individual from participating if the individual is later found to be ineligible under this policy. Fo Once an individual has been found eligible to participate in one co-sponsored youth activity, the ndlwdual s name shall be placed on an list of individuals eligible for all 0614(05)(23):49913.5 00mO ~J,.,&.. · ~.~ co-sponsored activities. The list shall be maintained by the Parks and Recreation Department. Individuals on the approved list shall not be subject to further investigation, except the County shall conduct random checks annually on 20% of all individuals who have previously been determined to be eligible and wish to maintain their name on the approved list. III. Barrier Crimes: No individual shall be permitted to participate in a co-sponsored youth organization if the results of the background check show that the person has ever been convicted of any of the following crimes as set out in Title 18.2 of the Code of Virginia as may be amended or equivalent offenses in another state: 1. Crimes Against People g. h. i. j. murder and manslaughter (§ 18.2-30 et seq.) malicious wounding by mob (§ 18.2-41) abduction (§§ 18.2-47A, -48) felony assault and bodily wounding (§ 18.2-51 et seq.) robbery (§ 18.2-58) carjacking (§ 18.2-58.1) extortion and other threats (§§ 18.2-59, -60) sexual assault (§ 18.2-61 et seq.) felony stalking (§ 18.2-60.3) any other felonies against the person as defined by the Code of Virginia convictions of any attempts or conspiracies to commit any of the aforesaid crimes 2. Crimes Against Property felony arson (§ 18.2-77 et seq.) burglary (§ 18.2-89 et seq.) convictions of any attempts or conspiracies to commit any of the aforesaid crimes 3. Crimes Involving Health and Safety ao felony violation relating to the possession or distribution of drugs within five (5) years (§ 18.2-247 et seq.) drive-by shooting (§ 18.2-286.1) use of machine gun in a crime of violence (§ 18.2-289) aggressive use of machine gun (§ 18.2-290) use of sawed off shot gun in crime of violence (§ 18.2-300A) felonious discharge of firearms within or at occupied dwellings 0614(05)(23):49913.5 go (8 18.2-279) convictions of any attempts or conspiracies to commit any of the aforesaid crimes Crimes Involving Morals and Decency ho ko failing to secure medical attention for injured child (8 18.2-314) pandering (8 18.2-355) crimes against nature involving children (8 18.2-361) taking indecent liberties with children (8 § 18.2-370, -370.1) abuse and neglect of children (8 18.2-371.1) obscenity offenses (8 18.2-374.1) possession of child pornography or electronic facilitation of pornography (§ § 18.2-374.1:1, -374.3) incest (8 18.2-366) abuse and neglect of incapacitated adults (8 18.2-369) employing or permitting a minor to assist in an act constituting an obscenity offense (8 18.2-372 et seq.) convictions of any attempts or conspiracies to commit any of the aforesaid crimes o Crimes Against Minors Any conviction for a crime against the person or propcrty of a minor, felony or misdemeanor, inclusive of the crimes set forth above, which involves sexual or physical misconduct. Restoration of Rights A barrier crime shall be treated as a crime under IV.A. if the individual who has been convicted of the barrier crime has received an executive order from IV. the Governor restoring his or her political disabilities. All Other Crimes mo All pending charges for barrier crimes (except crimes against minors) and convictions for other crimes revealed through a background check shall be reviewed on a case by case basis to determine if the individual poses a safety risk to the children involved in the program. No individual may be found ineligible because of pending charges, except for barrier crimes. However, an individual may ultimately be found ineligible if the previously pending charge results in a conviction which indicates that the individual poses a safety risk to children. Any pending charges, felony or misdemeanor, against minors, shall render the individual ineligible unless or until such charges are subsequently dismissed or the individual is found not guilty. 0614(05)(23):49913.5 Ve Co All cases under this Section IV shall be considered anonymously by a standing committee comprised of a representative of HRM, County Parks and Recreation, County Police, County Attorney's Office, and County Mental Health. ("Committee"). If upon review of the record the Committee determines that the individual is eligible to participate, the individual's name shall be forwarded to Parks and Recreation as provided in Section II.D. If upon review of the record, the Committee determines that an individual should be disqualified from participating, the individual will be contacted directly by HRM, advised of the Committee's concerns and be given an opportunity to withdraw from consideration or provide evidence of any mitigating circumstances prior to a final decision being made by the Committee concerning the individual's eligibility to participate. Eo Among factors that the Committee may consider in deciding whether an individual should be permitted to participate or coach, the Committee may consider the nature and character of the past conduct; the length of time since the offending conduct; rehabilitation of the individual, if applicable; and how such conduct affects the integrity of the program. F. The Committee's decision to disqualify an individual must be a majority vote. Confidentiality All persons receiving background information regarding an individual shall maintain the confidentiality of such information in accordance with applicable law. HRM shall destroy all criminal background information after a final decision has been made regarding the eligibility of an individual to participate with a co-sponsored youth organization. 0614(05)(23):49913.5 4 000,,~ ,'~ CHESTERFIELD COUNTY  BOARD OF SUPERVISORS Page I of 2 AGENDA Meetin~l Date: September 18, 2002 Item Number: 17.B. Subject: Public Hearing for Minor Amendments to the Zoning Ordinance County Administrator: Board Action Requested: Planning Commission and staff recommend the Board of Supervisors adopt the attached minor Zoning Ordinance amendments. Summary of Information: On July 16, 2002, the Planning Commission held a public hearing on fifteen ( 15 ) minor amendments to the Zoning Ordinance and recommended approval of fourteen (14) of the amendments. The Commission asked staff to prepare additional research on the other amendment and report back to the Commission in September. The amendments recommended by the Planning Commission are summarized in Attachment A and generally accomplish the following: · Clarify confusing or hard to understand ordinance language · Correct typographical errors and incorrect cross-references · Codify ordinance interpretations made by the Planning Director · Prohibit the keeping of small farm animals in Residential zoning districts to improve the quality of life in residential neighborhoods Preparer: Title: Director of Planning Thomas E. Jaoobson C:DATA/AGENDN2002/SEPT1802.1/GOK / -I Attachments: Yes No l~iO ~.~ '~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Prior to the Commission's public hearing, staff notified the individuals and organizations on the Planning Department's civic association list (approximately 70 contacts) and responded to questions about the amendments. The detailed ordinance amendment is included as Attachment B. 00,.,1,3 Attachment B AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 19-14, 19-66, 19-67, 19-159, 19-185, 19-192, 19-199, 19- 301, 19-500, 19-506, 19-507, 19-509, 19-513, 19-522, 19-606 AND 19-608 RELATING TO ZONING BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-14, 19-66, 19-67, 19-159, 19-185, 19-192, 19-199, 19-301, 19-500, 19-506, 19-507, 19-509, 19-513, 19-522, 19-606 and 19-608 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-14. Conditional use planned developments. OOO (e) Amendment o£ conditions: Conditions approved in conjunction with a conditional use planned development may be amended as follows: (1) Conditions that allow amendment by the planning commission, staff or others may be amended per the language of the condition. (2) Conditions that establish setbacks may be amended through the granting of a variance, either by the board of zoning appeals or administratively, provided the variance is only granted on a parcel by parcel basis, not on an overall basis to cover the entire area encompassed by the conditional use planned development. (3) All other conditions may be amended by an application to amend the conditional use planned development. OOO Sec. 19-66. Accessory uses, buildings and structures. The following accessory uses, buildings and structures shall be permitted in the R-88 District: (a) Private garages, garden, tool and storage buildings, boat houses, piers and docks. No shipping containers, manufactured homes, trailers, vehicle bodies or similar containers shall be used for or converted from their original use to be used for any of these purposes. OOO Staff Note: See definition of "shipping container" in § 19-301 of this document. 1925(24)(23):57938.1 5 O 0 0.~. ~ 0 9/4/2002 2:50 PM Sec. 19-67. Conditional uses. The following uses may be allowed by conditional use in the R-88 District, subject to the provisions of section 19-13: (a) Residential Sstock farms. 000 Staff Note: See definition of "stock farm" and "stock farm, residential" in § 19-301 of this document. Sec. 19-159. Uses permitted with certain restrictions. The following uses shall be permitted in the C-3 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 1% 13: 000 (f) Motor vehicle sales and rental, excluding motor vehicle consignment lots and as accessory to sales and rental, service and repair, to exclude body, major engine and transmission repair, provided that: 000 (2) All such uses shall be set back a minimum of 100 feet from adjacent R, R-TH, R-MF and O Districts or A Districts that are shown on the comprehensive plan for R, R-TH, R-MF or O use. This setback shall be landscaped according to section ~ 19- 522(a)(4) of the Development Standards Manual. OOO Sec. 19-185. Required conditions. In addition to the other requirements of this chapter, the conditions specified in this section shall be met in the I-1 District. 000 (c) In addition to any other requirement of this chapter, and except where adjacent to a railroad, the uses permitted in this district, plus any accessory uses, shall be located at least 100 feet from any A, R, R-TH or R-MF District, subject to section 19 222500. 1925(24)(23):57938.1 6 O0 0~'1 9/4/2002 2:50 PM O0 0 Sec. 19-192. Required conditions. In addition to the other requirements of this chapter, the conditions specified in this section shall be met in the I-2 District. 000 (b) In addition to any other requirement of this chapter, and except where adjacent to a railroad, the uses permitted in this district, plus any accessory uses, shall be located at least 200 feet from any A, R, R-TH or R-MF District, subject to section 19 223500. 000 Sec. 19-199. Required conditions. In addition to any other requirements of this chapter, and except where adjacent to a railroad, the uses permitted in the I-3 District, plus any accessory uses, shall be located at least 300 feet from any A, R, R-TH or R-MF District and at least 200 feet from any O, C or I-1 District, subject to section 19.223500. 000 Sec. 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: Child care center: Any facility, other than a family day care home, operated for the purpose of providing care, protection and guidance to a child or grc, up cf ten er mere children separated from their parents or guardian during a part of the day only, except: (1) 43--35-53. A facility required to be licensed as a summer camp under Code of Virginia, §§ 35- (2) A public school or a private school, unless the commissioner of welfare and institutions determines that such private school is operating a child care center outside the scope of regular classes. (3) A school operated primarily for the educational instruction of children two to five years of age, which children two to four years of age do not attend in excess of four hours per day and children five years of age do not attend in excess of 6 1/2 hours per day. (4) A Sunday school conducted by a religious institution or a facility operated by a 1925(24)(23):57938.1 7 9/4/2002 2:50 PM O0 01~2 religious organization where children are cared for during short periods of time while persons responsible for such children are attending religious services. ooo Shivvine container: A receptacle, vessel or similar device designed and constructed to hold and protect goods during transport via roadway, water, air or rail. Staff Note: See § 19-66 of this document. 000 Stock farm: A parcel of land on which are kept one or more cows, sheep, goats, horses or other farm animals, or more than 12 chickens or other fowl, rabbits or other small domesticated livestock. Stock farm, residential: A parcel of land on which are kept one or more cows, sheep, goats, horses, chickens or other fowl, rabbits or other small domesticated livestock or other farm animals. StaffNote: See § 19-67 of this document. 000 Sec. 19-500. Variations in requirements when adjacent to vacant land zoned agricultural. When a zoning lot adjacent to a vacant parcel in an A district is designated for an O, C or I use by the comprehensive plan, then the development requirements may be reduced in accordance with permitted reductions as if the zoning lot were adjacent to property zoned O, C and -1- I. Sec. 19-506. (a) Yards--Setback exemptions. 000 The following parts of buildings, structures and uses may occupy or project into required minimum yards as follows: OOO (2) Structures such as porches, carports, drive-in window canopies and gasoline canopies open on three sides may extend into: a required side yard not more than half the required side yard if it does not come closer than five feet to the side lot line; a required front yard not more than ten feet; and a required rear yard not more than ten feet. For the purpose of this subsection, the side of a structure will be considered open if a maximum of two (2) feet of the height of the side is constructed of brick, siding, lattice, louvers or other building materials. Any portion of the side that complies with the required minimum yard setback is 1925 (24)(23):57938.1 8 9/4/2002 2:50 PM not required to be open and will not prohibit a portion of the structure that is open on three sides from projecting into the required minimum yard setbacks per this subsection. 000 Sec. 19-507. Height exemptions and limitations. 000 (f) Except for the height limits set forth in this section and the limitations of § 19-507.1, no other height limitation specified in the zoning ordinance shall apply to church spires, belfries, cupolas, domes, heat transfer units, tanks, monuments, water towers, chimneys, flues, amateur radio antennas, radio or television antennas, or similar structures having an aggregate area less than 25 percent of the ground floor building area; to the parapet walls or bulkheads extending not more than four feet above the limiting height of the building; or to grain elevators, derricks or other necessary industrial, utility or public service structures; provided that no such structure shall exceed a height as note District Height Comments A 150 Subject to the required yards specified in section 19-555(1) for accessory buildings and structures. No structure shall penetrate the floor of any of the zones noted in this section. R or R-TH 50* Subject to the required yards specified in section 19-555(1) for accessory buildings and structures. No structure shall penetrate the floor of any of the zones noted in this section. * Amateur radio antennas may be increased to a height of 75 feet in R and R-TH Districts subject to the yard requirements specified in section 19-555(1). R-MF, O-1, 75 Subject to the required yards for principal structures of the or C-1 respective zoning district. No structure shall penetrate the floor of any of the zones noted in this section. Any other 150 Subiect to the required yards for principal structures of the district respective zoning district. No structure shall penetrate the floor of any of the zones noted in this section. OOO 1925(24)(23):57938.1 9 9/4/2002 2:50 PM t'~ ~ ~. Sec. 19-509. Off-street parking. (a) In all districts, sufficient off-street parking areas shall be provided in connection with and as an accessory use to each and every use on the premises to be served except as provided in § 19-608. (b) Except within the area encompassed by the Bon Air Community Plan, If the parking facilities ar-o located on a lot other than the zoning lot on which the building or use to be serviced is located, :,'.'.ch !et shall be zoned to permit the use for which the parking is intended to serve. The owner shall obtain a lease, the duration of which is acceptable to the director of planning, and record it with the circuit court clerk. OOO See. 19-313. Parking spaces reqUired. Except as provided for in section 19-608(a), the minimum number of parking spaces to be provided for each use shall be as follows: Use (8) OOO Go kart, bumper boats and similar facilities (9) Sports/play fields Secs. 19-522. Number of Spaces 000 Buffer and screening requirements. OOO (b) 1 for each 3 boats/karts that can be accommodated on the track/water at any one time 30 for each field Screening: Screening shall be accomplished by building design or by the use of durable architectural walls or fences constructed of comparable materials to the principal building and using a design compatible to the principal building on the property: unless the director of planning determines that: (1) Berms or other land forms can be installed that provide screening which meets the spirit and intent of the zoning ordinance; and (2) The berms or land forms are part of the natural terrain or integrated to appear that they are part of the natural terrain. 1925(24)(23):57938.1 10 9/4/2002 2:50 PM 000 Sec. 19-606. Areas of applicability and exemptions. The village district shall include all lands specified in this section. (1) The Midlothian Village Core, comprised of all that area shown on the Chesterfield County zoning maps as Midlothian Village Core or MVC (2) Midlothian Village Fringe comprised of all that area shown on the Chesterfield C ty g p Midl thi Vill MVF oun zonin ma s as o an age Fringe or 1925(24)(23):57938.1 91412002 2:50 (3) Chester Village Core, comprised of all that area shown on the Chesterfield County zoning maps as Chester Village Core or CVC k .... aaa ~.., f~, .... f ....... ..,., u.a ~, a-... xn..-. ~ ~ ~ (4) Chester Village Fringe East, comprised of all that area shown on the Chesterfield County zoning maps as Chester Village Fringe East or CVFF, boun~e~ by the Atlantic Coast L~no (5) Chester Village Fringe West, comprised of all that area shown on the Chesterfield County zoninig maps as Chester Village Fringe West or CVFW (6) Chester Village Corridor East, comprised of all that area shown on the Chesterfield 1925(24)(23) :57938. ! 12 9/4/2002 2:50 PM OOff'~,4 ¢'9,~ County zoning maps as Chester Village Corridor East ,',r ovc~ -,;". ;-- I nan c,...f ~ t~e "~h u"e of (7) The Ettrick Business Core, comprised of all that area shown on the Chesterfield County zoning maps as Ettrick Business Core or EBC entitled Ett~zk Village Ett.6ck Eu,q;.n,er, s (8) The Bon Air Village, comprised of all that area shown on the Chesterfield County zoning maps as Bon Air Village District or BAVD a..f:f~aa "Oa~ ^ :~ XnU.~.a *a.:.. r~:of.4~f,, 000 See. 19-608. Exceptional development standards. 000 (b) ds apl a/t;~11~.n;~, t/;u .... Lan c ng ................... 6~. (1) Midlothian: Landscaping within setbacks along fights-of-way shall conform to the recommendations set forth in The Village of Midlothian Technical Manual dated September 1991. (2) In the Ettrick Business Core:_; aAll development shall be exempt from the requirements of d/v/sion Division 1 Development Standards, sSubdivision m Landscaping of th;-. s manual r,~ ........ fl~A .... ~lll~7;~ fl~ .... Tho Development Standards Manual. ff off-street parking areas are constructed in front of the building line or on a lot without a building, the following minimum landscaping shall be required: a low hedge or low, partially transparent fence along the front setback line. (2) (3) ~ a-All other village districts:_; aAt least one large deciduous tree, as defined in section 19-518(b)(2), shall be included in each landscaped area, in lieu of the one small tree required by section 19-519(b). All other landscaping requirements of sections 19-519, 19-609 and 19-610 shall apply in all village districts. 000 That this ordinance shall become effective immediately upon adoption. 1925(24)(23):57938.1 13 9/4/2002 2:50 PM An Affiliate of Media Genera~ Advertising Affidavit (This is not a bill. P~ease pay from invoice) P. O, Box 85333 Richmond, Virginia 232934:)001 (804) 649-6000 Account Nu~ lDate Code ............................... ~e"-~;-~ri'"'~'"~tion Ad Size Total Cost 121 TAKRNOTfCE THAT THE BOARD ()F SI~PRRVL~O~ 2.00 x 44.00 RTJ_44 Media General Operations, inc. Publisher of THE RICHMOND TIMES-DiSPATCH This is to certify that the attached TAKF N©T~CF, THAT THF, R( was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the follOWin{,] ~at~s: 09/04/2002 09/11/2002 The first insertion being giVen Newspaper reference: 1191072 Sworn to and subscribed before, me this 4~ ~ t % ~0~. Notary Publi; Su State of virginia SNOT PAY CHESTERFIELD COUNTY BOARD OF SUPERVISORS, AGENDA Page 1 of 3 ,Meetin l Date: September 18, 2002 Item Number: 17.C. Subiect: Public Hearing to Consider Appropriation of Funds and Authorization to Enter Agreements for Nine Road Projects County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate a total of $4,246,000 in anticipated VDOT reimbursements and authorize the County Administrator to execute VDOT/County design/right-of-way/construction agreements for nine road improvement projects: 1) Qualla Road at Belcherwood Road 2) Hopkins Road near Old Lane 3) Newby's Bridge Road at Dortonway Drive 4) Bailey Bridge Road near Deer Run Subdivision 5) Bailey Bridge Road west of Holly Trace Subdivision 6) Bailey Bridge Road west of Bayhill Pointe Subdivision 7) Branders Bridge Road north of Whitehouse Road 8) Chalkley Road north of Wellington Farms Subdivision and 9) Courthouse Road north of Yatesdale Drive. Summary oflnformation: Annually, the county identifies high accident locations and submits these locations to VDOT in an effort to obtain federal safety funding. Federal funds were obtained for the nine projects referred to above (see attached location map). In order to accelerate these projects, the staff proposes to manage the associated design, right-of-way acquisition and construction activities. As a result, VDOT/County design/right-of-way/construction agreements, similar to those the county has executed in the past, will be necessary. Under the terms of the agreements, the county will perform the various activities and be reimbursed by VDOT. Anticipated VDOT reimbursement should be appropriated (See Attachment A). Preparer: ~ .'J.'McCracken agen532 Title: Director of Transportation Attachments: Yes -]No OOO1o9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Recommendation: Staff recommends the Board authorize the County Administrator to enter into VDOT/County design/right-of-way/construction agreements for the following projects and appropriate anticipated VDOT reimbursements in the following amounts: · $500,000 for Qualla Road at Belcherwood Road · $454,000 for Hopkins Road near Old Lane $500,000 for Newby's Bridge Road at Dortonway Drive · $400,000 for Bailey Bridge Road near Deer Run Subdivision · $532,000 for Bailey Bridge near Holly Trace Subdivision · $420,000 for Bailey Bridge west of Bayhill Pointe Subdivision · $500,000 for Branders Bridge Road north of Whitehouse Road · $440,000 for Chalkley Road north of Wellington Farms Subdivision · $500,000 for Courthouse Road north of Yatesdale Drive District: Bermuda, Clover Hill, Dale and Matoaca CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: Sentember 18. 2002 Number Bud.qet and Manaqement Comments' This item requests the Board to hold a public hearing to appropriate $4.246 million in VDOT funds for nine road projects across the county. Some of these projects exceed $499,999, and therefore require a public hearing. This item does not require the appropriation of county funds for any of the proposed projects. Ail projects are new and do not have existing balances. Preparer: Rebecca T. Dickson Title' Director, Bud,qet & Management 000~. 9~t Proposed Safety Projects Bailey Bridge near Bailey Bridge near Holly Bailey Bridge near Deer R~. Newby's at Dortonway Courthouse near Yatesdale Hopkins near Old Lane Chalkley near gton Farms N Qualla at Branders Bridge near Whitehouse REQUESTED APPROPRIATIONS Project Qualla Road at Belcherwood Road Hopkins Road near Old Lane Newby's Bridge Road at Dortonway Drive Bailey Bridge Road near Deer Run Subdivision Bailey Bridge Road west of Holly Trace Subdivision Bailey Bridge west of Bayhill Pointe Subdivision Branders Bridge Road north of Whitehouse Road Chalkley Road north of Wellington Farms Subdivision Courthouse Road north of Yatesdale Drive Appropriation $500,000 $454,000 $500,00O $400,000 $532,000 $420,000 $500,000 $440,000 $500,000 ATTACHMENT A I O003.DG An Affiliate of Media General Advertising Affidavit (This is not a bill, Please pay from invoice) P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 ATTN T ;IS A R~ :~ O P O BOX40 [Date Code ' Description Account NumE 220806 0911112002 121 TAKE NOTICRTAK F, NOTICE TH AT THE FI()ARD O 200 x 239_12 ATTACH Media General Operations, Publisher of THE RICHMOND TIMES-DISPATCH ~whiS is to certify that the attached TAK-F, NOTICETAKE N©T'~Cf as published bY Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 09/11/2002 The first insertion being given Newspaper reference: Sworn to and subscribed before Notary Public State of Virginia City of RiChmond My Commission expires 1191035 09/1 t/2002 Su pervlsor THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 18, 2002 Item Number: 17,D. Subiect: PUBLIC HEARING: Ordinance to Vacate Portions of Sixteen-Foot Alleys Within Plan of Central Park County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate portions of 16' alleys within Plan of Central Park. Summary of Information: William Thomas Buisset has submitted an application requesting the vacation of portions of 16' alleys within Plan of Central Park. This request has been reviewed by staff and approval is recommended. District: Bermuda John W. Harmon Attachments: Ycs ~--] No Title: Ri.qht of Way Manaqer VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE PORTIONS OF SIXTEEN FOOT ALLEYS WITHIN PLAN OF CENTRAL PARK Chesterfield County Department of Utilities Right Of Way Office O00'~9G An Affiliate of Media General Advertisi n g Affidavit (This is not a bill. Please pay from invoice) CH~,~TF RFff,D CC} RIGHT WAY' R/'GHT OF WAY DF, PT 6710 W KR A[J,~E ROAD CHE,qTF, R FFF, f ,D VA 23832 P, O, Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 Account Num. 22068f~ Date ] 09/I 1/2002 Date Code Descr~tion Ad Size Total Cost J 09/11 2002 121 TAKR NOT1CFiTHAT C)N ,qRPTEMRF, R 18 2002 AT 200 x lSf)0 298.40 ATTACH HERE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKF, NOTW;F, THAT ON ,qEP was published by Richmond Newspapers, Inc, in the City of Richmond, State of Virginia, on the following dates: 09/04/2002 09/11/2002 The first insertion being given Newspaper reference: Sworn to and subscribed before State of Virginia City of Richmond Notary Public My COmmission expires 1193878 09/04/2002 THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 18, 2002 Item Number: 17.E. Subject: PUBLIC HEARING: Ordinance to Vacate Lot 13, River's Crest, Section 1 and Lots 43, 44 and 45, Cameron Farms County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate Lot 13, River's Crest, Section 1, and Lots 43, 44 and 45, Cameron Farms Summary of Information: David L. Whipp, II has submitted an application requesting the vacation of Lot 13, River's Crest, Section 1 and Lots 43, 44 and 45, Cameron Farms in order to create a single building lot. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: ~,~ '/-J. ~~'"'""' Title: John W. Harmon Attachments: ¥CS Right of Way Manager VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE LOT 13, RIVER'S CREST, SECTION 1 AND LOTS 43, 44 & 45, CAMERON FARMS Chesterfield County Department of Utilltle~ Right Of Way Office An Affiliate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) CHF,,qT~RF[I,D CC) RIGHT WAY RIGHT OF WAY DF, PT 6710 W KRAI l,qF, I~OAD CH-F,~qTF, R FIF,[ .D VA 23832 P.O. Box 85333 Richmond, Virginia 23293-000'1 (804) 649-6000 Account Num. 220686 Date__] 09/11/2002 Date Code Description Ad Size Total Cost 09/11/2002 ] 21 TAKR NOT1CETHAT ON ,qEPTF, MFfF, R 18 2002 AT 2.00 x 18.00 t57_68 _Friday. ATTACH HERE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKt~, NC)TICRTHAT ON SRP was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 09/04/2002 09/11/2002 The first inSertion being given Newspaper reference: Sworn to and subscribed before Notary Public State of Virginia City of Richmond My Corn miss ion expires 09/04/2002 1194996 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 18, 2002 Item Number: 17.F. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of a Fifty-Foot Unimproved Right of Way Known as Cranborne Road Within Salisbury, Portions of Blocks A, C, I, J and K, Section A and Salisbury, Section C County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate a portion of a 50' unimproved right of way known as Cranborne Road within Salisbury, portions of Blocks A, C, I, J and K, Section A and Salisbury, Section C. Summary of Information: The Salisbury Corporation has submitted an application requesting the vacation of a portion of a 50' unimproved right of way known as Cranborne Road within Salisbury, portions of Blocks A, C, I, J and K, Section A and Salisbury, Section C. This request has been reviewed by staff and approval is recommended. District: Midlothian John W. Harmon Attachments: Ycs ---]No Title: Ri.qht of Way Mana.qer VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF A FIFTY FOOT UNIMPROVED RIGHT OF WAY KNOWN AS CRANBORNE ROAD # imm An Affiliate of Media General Advertising Affidavit (This is not a bill, Please pay from invoice) CHE,~TERFIf.D CO RIGHT WAY RIGHT OF WAY DF, PT 6710 W KRA1 }SE R©AD VA 23832 P.O. Box 85333 I Account NumJ Richmond, Virginia 23293~0001 (804) 649-6000 220686 Date 09/11/2002 Date Code Description Ad Size Tota~ Cost 09/t 1/20()2 121 TAKE N(3TICETHAT ON SEPTF, MBER 18 2002 AT 2.00 x 1900 377 44 ATTACH HERE Media General Operations, Inc. Publisher of THE RICHMOND TIIVIES-DISPATCH This is to certify that the attached TAKF, NOTICETHAT ON ,~F,P was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 09/04/2002 09/11/2002 The first insertion being given Newspaper reference: Sworn to and subscribed before Notary Public State of Virginia City of Richmond My Commission expires 09/04/20{)2 1194967 THiS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 18, 2002 Item Number: Sub!ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors Coun~ Administrator's Comments: 19. County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting to be held on October 9, 2002 at 4:00 p.m. Preparer ~----~Lisa H. Elko Attachments: [---] Yes Title: No Clerk to the Board