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2012-10-10 PacketCHESTERFIELD COUNTY ~`°~°~~~~ BOARD OF SUPERVISORS Page 1 of 1 k y~ . ~~_. ' AGENDA ~~ ~' ~;,, hec~x~s Meeting Date: October 10, 2012 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Title: Assistant County Administrator Attachments: ^ Yes ^ No #000001 County Administrator's Top 40's List I. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Critical Proiects/Activities ARW A Reservoir Project Community Risk Analysis/Emergency Service Coverage Countywide Comprehensive Plan/Public Facilities Plan Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) GRTC Service (matching funds in FY13 State Budget) -Funding for FY14 hrigation Policies/Demand Management for Water Use Jefferson Davis Streetscape Project - (next phase) - in process Recycling Committee Recommendations Private Sewer Treatment Facility Sports Quest/River City Sportsplex Total Maximum Daily Load (TMDL) Presentation to Board Utilities Policies and Managed Growth II. On~oinS Proiects/Activities 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 2013 Legislative Program Airport Master Plan Animal Welfare Issues Capital Improvement Program Capital Regional Collaborative Focus Group Cash Proffers Chesterfield Avenue Enhancements Future Phases -Phase II started 3/2012 Citizen Budget Advisory Committee Efficiency Studies -Countywide Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department Financial/Budget Issues Five Story/Three Story Building Renovations Fort Lee Expansion High Speed Rail/Ettrick Train Station Joint Meetings of Board of Supervisors/School Board Magnolia Green CDA RMA W ork Group RRPDC -Large Jurisdiction Committee RRPDC -Transportation Strategies Work Group (work on hold) Sports Tourism Plan Implementation UASI (Regional) Updated 9/28/2012 ~'J~~~~ County Administrator's Top 40's List III. Completed Proiects/Activities 1. Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 8/2008 3. Bow Hunting Restrictions -2/24/2010 4. Business Climate Survey - 7/2008 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 9/2010 7. CBLAB Discussions -12/2009 8. Census 2010/Redistricting - 6/2011 9. Chesterfield Avenue Enhancements Phase 1 - 5/2011 10. Citizen GIS - 5/2010 1 L Citizen Satisfaction Survey -12/2008 12. Citizen Satisfaction Survey - 12/2010 13. COPS Grants 14. DCR Erosion & Sediment Control Program - 3/11/11 15. Eastern Midlothian Re-development - Stonebridge (Phase 1) -Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 16. Efficiency Studies -Fire Department and Fleet Management - 6/2008 17. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 18. Electronic Message Centers - 9/2011 19. Electronic Signs -1/2010 20. Boazd's Emergency Notification Process 21. Employee Health Benefits -Contract Rebid - 8/2011 22. Financial/Budget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 23. 457 Deferred Comp Plan (Approved) 24. Hydrilla Issue 25. Hosting of Hopewell Website 26. Impact Fees for Roads - 9/2008 27. In Focus Implementation - Phase I - 8/2008 28. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 29. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 30. Jefferson Davis Streetscape Project - 5/2010 31. Leadership Exchange Visits with City of Richmond 32. 2011 Legislative Program -adopted 11/30/2011 33. Low Impact Development Standards 34. Mass Grading Ordinance (canceled) 35. Meadowdale Library -11/2008 36. Meadowville Interchange -Ribbon Cutting 12/15/2011 37. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 38. Minor League Baseball (new team) - 2/2010 Updated 9/28/2012 04003 Countv Administrator's Top 4O's List 39. 40. 41. 42. 43. 44. 45. 46. 47. 48. 49. 50. 51. 52. 53. 54. 55. 56. 57. 58. 59. 60. 61. 62. 63. 64. 65. 66. 67. 68. 69. Multi-Cultural Commission (Quarterly Reports due to Board) - 11/2008 Planning Fee Structure (General Increases) - 6/2009 Planning Fee Structure (Reductions for In-Home Businesses) - 1/2009 Planning Fees (Holiday for Commercial Projects) - 8/2009 Police Chase Policy (Regional) - 5/201 D Postal Zip Codes -Changes approved 4/2011, USPS date of implementation 6/2011 Potential Legislation -Impact Fees/Cash Proffers -1/2009 Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 Property Maintenance -Rental Inspection Program Public Safety Pay Plans Implemented (Phase I) - 9/2008 Redistricting 2011 Calendar/Process Report Regional Workforce Investment Initiative Results of Operations -11/19/2010 and 11/2011 Sign Ordinance Southwest Corridor Water Line -Phase I - 7/2008 Sports Tourism Plan - 1/2010 Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 Streetlight Policy -12/1/10 Ukrops Kicker Complex -soccer fields -Opened 8/2009 Upper Swift Creek Plan (Adopted) - 6/2008 Upper Swift Creek Water Quality Ordinances VDOT Subdivision Street Acceptance Requirements - ?/2009 VRS Benefits for New Employees - 7/201 D Walk Through Building Permit Process -10/2009 Water Issues/Restrictions Website Redesign - 612009 Wind Energy Systems - 3/10/2010 Wireless Internet Access in County Facilities - 9/2008 Watkins Centre Woolridge Road Reservoir Crossing Project - 5/2010 Ukrops Kicker Comples/GRAP Swimming Pool -Stratton Property -Pool opening March, 2012 Updated 9/28/2012 ~~'~~~ ,tfgF~~ c V~ ~ ~y~ ~. hRGI11~A. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 10, 2012 Item Number: 5.A. Subiect: Resolution Recognizing Deputy Fire Chief James E. Graham Jr., Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution Summary of Information: Deputy Fire Chief James E. Graham, Jr. will retire from the Fire and Emergency Medical Services Department on October 1, 2012, after providing 35 years of service to Chesterfield County. Preparers Edward L. Senter, Jr. Title: Fire Chief Attachments: ^ Yes ~ No #OC~+~C~C1~ RECOGNIZING DEPUTY FIRE CHIEF JAMES E. GRAHAM, JR. UPON HIS RETIREMENT WHEREAS, Deputy Fire Chief James E. Graham, Jr.3 retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on October 1, 2012; and WHEREAS, Chief Graham attended Recruit School #8 in 1977, and has faithfully served the county and its citizens for thirty-five years in various assignments, from firefighter to deputy fire chief; and WHEREAS, Chief Graham served as a firefighter at the Wagstaff and Manchester Fire and EMS Stations; and WHEREAS, Chief Graham was promoted to sergeant in January 1981 and served at the Dale and Manchester Fire and EMS Stations; and WHEREAS, Chief Graham was promoted to lieutenant in August 1982 and served in the Training and Safety Division; and WHEREAS, Chief Graham was promoted to captain in May 1984 and served in the Logistics Division; and WHEREAS, Chief Graham was promoted to battalion chief in April 1985 and served in the Emergency Operations Division and the Training and Safety Division; and WHEREAS, Chief Graham was assigned as a shift leader in March 1999, serving on "A" Shift; and WHEREAS, Chief Graham was promoted to deputy chief in June 2004 and served in the Emergency Operations Division where he implemented the Tactical Safety Officer concept; and later led the Management Services Division, serving on multiple county-wide committees and workgroups; and WHEREAS, Chief Graham was one of the first EMT instructors in the department, assisting in the initial EMT training for the department's staff in 1978; and WHEREAS, Chief Graham was named the Career Firefighter of the Year for 1983; and WHEREAS, Chief Graham was a charter member of the department's Hazardous Materials Team, serving as the team leader for many years; as a member of the Chesterfield Emergency Planning Committee, teaching others across the state as a hazardous materials instructor for the State Department of Emergency Services; and WHEREAS, Chief Graham helped to develop and implement the Chesterfield Fire and EMS Incident Command System in 1985, providing instruction to members of public safety departments in the county, as well as the United States Secret Service in Incident Command; and served as the primary Project Management instructor for Chesterfield University; and ®Q'~~~ WHEREAS, Chief Graham was a long-time assistant EOC manager for the Emergency Operations Center, coordinating the efforts to assist the citizens of Chesterfield County during times of disaster; and WHEREAS, Chief Graham served as the first chairman of the Central Virginia Fire Chief's Operations Committee beginning the regional effort to standardize work practices among the fire departments in Central Virginia; and WHEREAS, Chief Graham is known for his technical knowledge of the profession and dedication in seeking opportunities to be a mentor and share his knowledge and experiences with officers and firefighters. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 10th day of October 2012, publicly recognizes the contributions of Deputy Fire Chief James E. Graham, Jr., expresses the appreciation of all residents for his service to the county and extends appreciation for his dedicated service and congratulations upon his retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Deputy Fire Chief Graham, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 /~'~~.~~ AGENDA ~, i~ ~ec~ Meeting Date: October 10, 2012 Item Number: 5.B. Subject: Resolution Recognizing October 21-27, 2012, as "Chesterfield Goes to College Week" County Administrator's Comments: County Administrator: Board Action Requested: Ms. Jaeckle requested that the attached resolution be adopted. Summary of Information: The attached resolution helps raise awareness of the need and importance of post-secondary education and the College Night programs, which are scheduled for October 28th at Cosby High School and October 29th at John Tyler Community College, Chester Campus. Mr. Bryan Carr, Instructional Specialist for School Counseling for Chesterfield County Public Schools and Ms. Evelyn Boyd White, School Counseling Coordinator for Thomas Dale High School, will be present to receive the resolution. Preparers Janice Blakley Attachments: ^ Yes ~ No Title: Clerk to the Board #000008 RECOGNIZING OCTOBER 21-27, 2012, AS "CHESTERFIELD GOES TO COLLEGE WEEK" WHEREAS, only thirty-eight percent of ninth graders nationwide will go on to enter college immediately after graduating from high school; and WHEREAS, Virginia ranked eighth in the United States in educational attainment in 2011; and WHEREAS, college is becoming an increasingly important step on the path to economic success, with ninety percent of the fastest growing jobs in America requiring a post-secondary credential or training; and WHEREAS, sixty-three percent of jobs created by 2018 will require workers to have at least some college education; and WHEREAS, many students lack crucial information regarding the admissions process and their options for post-secondary education; and WHEREAS, every student should be able to make an informed decision about college; and WHEREAS, access to quality counseling is a crucial component of students' post-secondary educational planning and enrollment; and WHEREAS, College Night programs have been scheduled for October 28th at Cosby High School and October 29th at John Tyler Community College, Chester Campus, with representatives from a wide variety of post-secondary institutions. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 10th day of October 2012, publicly recognizes the week of October 21-27, 2012, as "Chesterfield Goes to College Week" and encourages high school students and their parents to attend the College Night programs to discover more about post-secondary education opportunities. ~~~Q~ ~~piSEI.D CG u~ ~ Gyp >> I:Sy nRGIS'PA. , CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 10, 2012 Item Number: 6.A. Subject: Work Session on Proposed 2013 Legislative Program County Administrator's Comments: County Administrator: Board Action Requested: None Summary of Information: Attached for the Board's consideration is the draft 2013 Legislative Program. Preparers Marv Ann Curtin Title: Director of Intergovernmental Relations Attachments: ^ Yes ~ No # ~?~3~Q~~. 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Subject: Work Session - Community Services Board Presentation County Administrator's Comments: County Administrator: Board Acti Summary of Information: On behalf of the Community Services Board, the Executive Director of the Chesterfield Community Services Board will review information concerning numbers served, funding streams, revenue and expenditures, and agency highlights and challenges. The impacts of the Healthcare Reform on behavioral health services will also be reviewed for the Board of Supervisors' information. Preparers Debbie Burcham Title: Executive Director Attachments: ^ Yes ~ No # ~,~~~~ ~~~~~ ~~~~~~ ®~'~~~~ ~~~~~~ ~~~~~~ ~~~~~~ ~~~~~~ ®~~ ~®~~~ ~~~~ ~~ ~~~~ ~~~~~~ Q ~~~~~ ®Q~~~ ®Q~~~°~ ~~~~~ ~~~~~~~ ~~~~'~~ n®~~''= ~~~~~~ ~~~~~~~ ~~'~~~~ ~~~~~~~ ~`°~~yA CHESTERFIELD COUNTY 4r,` BOARD OF SUPERVISORS Page 1 of 2 ~ - : v, ~R~~,~ ~ AGENDA Meeting Date: October 10, 2012 Item Number: 8.A.1. Subject: Nomination and Appointment of Directors to the GRTC Transit System Board of Directors and Authorization to Elect Directors at the GRTC Annual Meeting County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to nominate and appoint three directors to the GRTC Board for a one-year term, effective October 10, 2012, and expiring October 9, 2013, and authorize the County Administrator or his designee to appear at the GRTC annual meeting to vote for the directors appointed by the Board and by the Richmond City Council. Summary of Information: GRTC is a publicly-owned corporation which was formed to provide public transportation services in the Richmond regional area. Chesterfield County and the City of Richmond each own 50a of the GRTC as its two sole shareholders. GRTC is governed by a six-member board of directors, three appointed by the Chesterfield Board of Supervisors and three by the Richmond City Council. The terms for the county's current GRTC Directors, (Daniel K. Smith, David Matthews and Gary Armstrong), will expire on October 11, 2012. Mr. Smith, Mr. Matthews and Mr. Armstrong have agreed to continue to serve, if reappointed, and have submitted an application. The Board received a total of 8 applications for appointment to the GRTC Board. Under the GRTC by-laws, Preparers Louis G. Lassiter Title: Assistant County Administrator Attachments: ^ Yes ^ No # 0(r~l~'~~fi~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) the Board may reappoint the current directors to the next term or may appoint new directors. There are no eligibility requirements to serve as a director on the GRTC Board. Board members concur with reappointment of the current directors. Directors are appointed each year for a one-year term beginning in October. The Board is requested to consider nominees for appointment to the GRTC Transit System Board of Directors. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. The GRTC Articles require the county and the City of Richmond, as GRTC's shareholders, to vote at the annual meeting for the three directors appointed by the other jurisdiction. The Board should, therefore, also authorize the County Administrator or his designee to appear at the annual meeting and vote on behalf of the county for the GRTC Directors. Recommendation: Staff recommends the Board: 1) Nominate/reappoint Daniel K. Smith, David Matthews and Gary Armstrong to serve on the GRTC Board of Directors for the one-year term through October 9, 2013. 2) Authorize the County Administrator or his designee to appear at the annual meeting and vote on behalf of the county for the GRTC Directors appointed by the Chesterfield County Board of Supervisors and by the Richmond City Council. ®~'~~~!~ CHESTERFIELD COUNTY ~~o BOARD OF SUPERVISORS Page 1 of 1 ~,° ~U?~~„ AGENDA ~~ ~,~ ~~~~ Meeting Date: October 10, 2012 Item Number: 8.A.2. Subject: Nomination/Re-Appointment to the Petersburg Area Regional Tourism Corporation Board County Administrator's Comments: County Administrator: n Re Nominate/re-appoint a member to serve on the Petersburg Area Regional Tourism Corporation. Summary of Information: The purpose of the Petersburg Area Regional Tourism Corporation is to develop and implement a regional tourism marketing initiative that will result in increased tourism visitation and spending. In addition, the corporation assists member localities in strategic product development planning. In accordance with the corporation's by-laws, the Board appoints two members to the PART Board of Directors, one of which is a member of the governing body, chief administrative officer or another employee of the locality and the other shall be actively affiliated with the tourism and travel industry in the jurisdiction or with a business or entity related thereto. Staff is requesting that the Board of Supervisors re-appoint Ms. Sarah Snead, Deputy County Administrator for Human Services, to serve a three-year term on the Petersburg Area Regional Tourism Corporation, effective immediately and ending June 30, 2015. Board members concur with this appointment. The second appointment is currently vacant and applications are being accepted. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers Lou Lassiter Title: Assistant County Administrator Attachments: ^ Yes ^ No # d,~~~c ~~ y ~~ % ,:4~ . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 10, 2012 Item Number: 8.A.3. Subject: Nominate and appoint three new members to the Citizen's Budget Advisory Committee and nominate and reappoint three members for a one year extension. County Administrator's Comments: County Administrator: n Request the Board of Supervisors to nominate and appoint three at-large members to the Citizen's Budget Advisory Committee and to nominate and reappoint three existing members. Summary of Information: On October 8, 2008, the Board of Supervisors created the Citizen's Budget Advisory Committee to assist in the evaluation and allocation of resources in accordance with the strategic plan to ensure a high quality of life. Currently, the committee consists of seven at-large positions. Of the seven at-large appointed committee positions, six appointments have expired on or before September 30, 2012. This agenda item requests that the Board nominate and appoint three at-large committee members. Staff recommends the following individual to serve on the Citizen's Budget Advisory Committee: Mr. Brian S. Harding, Mr. William J. Coronado, and Mr. Jack Bettin. They will serve a two year term ending on September 30, 2014. In addition, this agenda item requests that the Board nominate and reappoint three existing members to fill a one year term ending on September 30, 2013. Staff recommends the reappointment of Ms. Melody Stone, Mr. Richard Jacobs and Mr. Robert Bryant. If the members of the Board of Supervisors desire to nominate and appoint individuals to this committee at this meeting, they will need to unanimously vote to suspend the Rules of Procedure. Nominees are voted on in the order in which they are nominated. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ~ Yes ^ No # Q~~€?5~ i`` ~~a .. ,:,~ huar.+~r CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 10, 2012 Item Number: 8.B.1.a. Subject: Resolution Recognizing October 2012 as "Crime Prevention Month" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: October is National Crime Prevention Month and the Chesterfield County Police participates in crime prevention month activities and would like this month recognized locally to emphasize the importance of crime prevention to the residents of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No # OC~~~~ RECOGNIZING OCTOBER 2012 AS "CRIME PREVENTION MONTH" IN CHESTERFIELD COUNTY WHEREAS, the vitality of our county depends on how safe we keep our homes, neighborhoods, schools, workplaces, and communities; and WHEREAS, crime and fear of crime destroy our trust in others and in civic institutions, threatening the community's health, prosperity, and quality of life; and WHEREAS, people of all ages must be made aware of what they can do to prevent themselves and their families, neighbors, and co-workers from being harmed by crime; and WHEREAS, the personal injury, financial loss, and community deterioration resulting from crime are intolerable and require investment from the whole community; and WHEREAS, crime prevention initiatives must include self-protection and security, but they must go beyond these to promote collaborative efforts to make neighborhoods safer for all ages and to develop positive opportunities for younger people; and WHEREAS, adults must invest time, resources, and policy support in effective prevention and intervention strategies for youths, and teens must be engaged in driving crime from their communities; and WHEREAS, effective crime prevention programs excel because of partnerships among law enforcement, other government agencies, civic groups, schools, faith communities, businesses, and individuals as they help to nurture communal responsibility and instill pride. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes October 2012 as "Crime Prevention Month" in Chesterfield County and urges all citizens, government agencies, public and private institutions, and businesses to invest in the power of prevention and work together to make Chesterfield County a safer, stronger, and more caring community. ~+~'~ ~ a~ g~~~°~ 1~ r' y .. ,=~v hacr.++* CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 10, 2012 Item Number: 8.B.1.b.1. Subject: Resolution Recognizing Battalion Chief Robert M. Harmon, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Battalion Chief Robert M. Harmon is retiring from the Fire and Emergency Medical Services Department on October 1, 2012, after providing more than 30 years of service to the citizens of Chesterfield County. Preparers Edward L. Senter, Jr. Title: Fire Chief Attachments: ^ Yes ~ No # ~~ r,~ ~J ~~ RECOGNIZING BATTALION CHIEF ROBERT M. HARMON UPON HIS RETIREMENT WHEREAS, Battalion Chief Robert M. Harmon will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on October 1, 2012; and WHEREAS, Battalion Chief Harmon was hired in April 1982 and attended Recruit School #12 and has faithfully served the county for more than thirty years in various assignments, from firefighter to battalion chief; and Whereas, Battalion Chief Harmon served as a firefighter at the Wagstaff Circle Fire and EMS Station; and WHEREAS, Battalion Chief Harmon was promoted to sergeant in 1990 and served at the Airport Fire and EMS Station, where he was reclassified as a lieutenant in 1992; and WHEREAS, Battalion Chief Harmon was promoted to captain in March 1996 and served as the Deputy EMS Director, and at the Clover Hill Fire and EMS Station; and WHEREAS, Battalion Chief Harmon was promoted to battalion chief in July 2005, serving in the third battalion before being reassigned as the Director of the EMS Division; and WHEREAS, Battalion Chief Harmon was named Career Firefighter of the Year in 1989, Career Officer of the Year in 2000, County Employee of the Year in 2001, and was awarded an EMS Unit Citation in 1993 for his involvement in a life save, and was awarded an EMS Life Save Award in 1995 for his actions on a cardiac arrest incident; and WHEREAS, Battalion Chief Harmon served as the recruit school instructor for Recruit Schools 18, 19, 20 and 21, teaching the basics of firefighting to 70 members of the organization; and WHEREAS, Battalion Chief Harmon has served in various roles including shift leader of the Hazardous Incident Team, Advanced Life Support Field Training Officer, and as the Department Infection Control Officer; and WHEREAS, Battalion Chief Harmon has been involved in several projects, including the Rapid Sequence Intubation Program, First Response Vehicle Pilot Program, 12 Lead EKG Pilot Program, American Heart Association Law Enforcement AED Project, Revenue Recovery, and various improvements for the volunteer rescue squads in Chesterfield; and WHEREAS, Battalion Chief Harmon served on various committees and teams including the Fire Department Policy PAT, Chesterfield University Evaluation and Measurement Subcommittee, Governor's EMS Advisory Board-Transportation Committee, Chesterfield Fire and EMS Awards Committee, and the American Heart Association Public Access to Defibrillation Committee; and ~~~~~~ WHEREAS, Battalion Chief Harmon was involved in numerous professional organizations, including the International Association of Fire Chiefs- Southeastern and EMS Sections, the National Association of Emergency Medical Technicians, the National Fire Academy Alumni Association, the Metro Richmond Emergency Medical Services Council, and the Chesterfield Emergency Medical Services Advisory Council; and WHEREAS, Battalion Chief Harmon was a member of the Virginia Association of Governmental EMS Administrators, where he served as the chairman and represented the association, as well as Chesterfield County, in countless state-level meetings and had a very close working relationship with the Virginia Office of Emergency Medical Services; and WHEREAS, Battalion Chief Harmon's guidance and leadership in the EMS Division led to many initiatives that have improved patient care outcomes through the years, and his advice was often sought by other localities to provide council and guidance on implementing programs including Revenue Recovery, resulting in the high level of influence Chesterfield Fire and EMS has on regional and state EMS programs. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Battalion Chief Robert M. Harmon, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. ~~~~~~~ ~~ y y~, J{j~ ~'. 1]Oy r! hRCit1V` CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 10, 2012 Item Number: 8.B.1.b.2. Subject: Resolution Recognizing Firefighter Irl R. Weatherford, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution Summary of Information: Firefighter Irl Medical Services years of service R. Weatherford will retire from the Fire and Emergency Department on October 1, 2012, after providing nearly 24 to the citizens of Chesterfield County. Preparers Edward L. Senter, Jr. Title Attachments: ^ Yes ~ No 'b~ooEo Fire Chief RECOGNIZING FIREFIGHTER IRL R. WEATHERFORD UPON HIS RETIREMENT WHEREAS, Firefighter Irl R. Weatherford retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on October 1, 2012; and WHEREAS, Firefighter Weatherford attended Recruit School #19 in 1988, and has faithfully served the citizens of Chesterfield County for nearly twenty-four years in various assignments, as a firefighter at the Matoaca, Wagstaff, Dale, Ettrick, Airport and Buford Fire and EMS Stations; and WHEREAS, Firefighter Weatherford was recognized with an EMS Unit Citation for his involvement in a successful resuscitation of a full arrest patient in September 1993; and WHEREAS, Firefighter Weatherford was recognized with a EMS Lifesave Award for saving a life of a citizen in full arrest patient in April 1995; and WHEREAS, Firefighter Weatherford advanced to the level of Firefighter Specialist under the Career Development Program in September 2002; and WHEREAS, Firefighter Weatherford served as a member of the Chesterfield Police Department's SWAT Team as a tactical medic; and WHEREAS, Firefighter Weatherford served as a member of the Patient Care Report Process Action Team and the EMS Equipment Standardization work group; and WHEREAS, Firefighter Weatherford demonstrated positive work ethic and utmost dedication to the organization when he was unable to drive his car to work due to downed trees and power lines after the devastation left behind by Hurricane Isabel in September 2003; using resourcefulness and determination, he left home early to ride his bicycle to the Wagstaff Fire Station to report to duty on time. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Irl R. Weatherford, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. ~~~~~' CHESTERFIELD COUNTY ~~~~`~~~ BOARD OF SUPERVISORS Page 1 of 1 ~~`~~ AGENDA ~..~..- ..: ray ~ ~RGN Meeting Date: October 10, 2012 Item Number: 8.B.1.b.3. Subject: Resolution Recognizing Mr. Timothy C. Odell, Utilities Department, Upon His Retirement. County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests that the Chesterfield County Board of Supervisors recognize Mr. Timothy C. Odell for 15 years of service to the Utilities Department and the citizens of Chesterfield County. Preparers Roy E. Covington Title: Director of Utiliti Attachments: ^ Yes ~ No # ^ RECOGNIZING MR. TIMOTHY C. ODELL UPON HIS RETIREMENT WHEREAS, Mr. Timothy C. Odell has served the County of Chesterfield as a faithful employee of the Utilities Department since his original hiring on October 6, 1997; and WHEREAS, the expertise developed by Mr. Odell during his tenure first as a Sr. Utility Worker, then as a Utility Supervisor, has enabled him to make significant contributions to the operations of the Wastewater Collections section; and WHEREAS, Mr. Odell managed the Wastewater Collection Pumping Section that is responsible for the operation and maintenance of the County's entire wastewater pumping system which includes 25 sewer pump stations, and he provided technical direction and field supervision to a staff of six employees; and WHEREAS, Mr. Odell has been instrumental in assuring the Wastewater Pumping Stations operated in a safe and efficient manner, and increased Operations and Maintenance personnel morale by improving maintenance and repair procedures through proactive leadership; and WHEREAS, Mr. Odell was a responsible protector of the environment by providing wastewater service that is safe, reliable and environmentally sound; and WHEREAS, Mr. Odell has eagerly shared his knowledge and expertise with his colleagues to aid them in their growth and development; and WHEREAS, Mr. Odell consistently presented the citizens of Chesterfield County with the highest level of customer service through his positive attitude and enthusiasm, earning him the respect and admiration of his colleagues; and WHEREAS, throughout his career with Chesterfield County, Mr. Odell displayed character, aptitude, a positive attitude and a unique ability to effectively respond to non-routine emergency situations that has made the Utilities Department effective, progressive, and respected. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, recognizes Mr. Timothy C. Odell and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his dedicated service, congratulations upon his retirement, and best wishes for a long and happy retirement. ~~~~~x'~ ~~ CHESTERFIELD COUNTY ~~~ '~~ BOARD OF SUPERVISORS Page 1 of 2 .L~c~`. AGENDA ~ ti9 ~RCIN~` Meeting Date: October 10, 2012 Item Number: 8.B.1.c. Subject: Resolution Supporting the Installation of Signs Advising of an Additional Maximum $200 Fine for Exceeding the Posted Speed Limit on Robindale Road County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends the Board adopt the attached resolution requesting the Virginia Department of Transportation (VDOT) to install signs advising of an additional maximum $200 fine for exceeding the posted speed limit on Robindale Road. Summary of Information: The County Transportation Department received a request from the residents on Robindale Road to support the installation of VDOT signs advising of an additional maximum $200 fine for exceeding the posted speed limit on Robindale Road. (Continued next page) Preparers R.J.McCracken Title: Director of Transportation Agen821 Attachments: ^ Yes ^ No #4~~ ~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary (Continued): Section 46.2-878.2 of the Code of Virginia was revised in 1999 to provide for additional fines up to a maximum of $200 for exceeding the speed limit in a residence district where indicated by appropriately placed signs. On June 17, 1999, the Commonwealth Transportation Board adopted "Policy and Procedures" for processing requests for the increased maximum fine. The "Policy and Procedures" require the county to provide a resolution to the local VDOT Resident Engineer requesting installation of the signs, identifying the neighborhood and the specific roadway(s) where the signs are to be installed, confirming that the roadway(s) meet the criteria for posting, notifying VDOT that a speeding problem exists, and indicating that the increased maximum fine has community support. Robindale Road meets VDOT's criteria for installation of the signs indicating the increased maximum fine. Recommendation: Staff recommends the Board adopt the attached resolution requesting the Virginia Department of Transportation to install signs advising of an additional maximum $200 fine for exceeding the posted speed limit on Robindale Road. District: Midlothian ~~!~~a~~ WHEREAS, the Chesterfield County Board of Supervisors has received a request from residents on Robindale Road to install signs on Robindale Road (Route 1761) indicating a maximum additional fine for speeding of $200, in addition to other penalties provided by law; and WHEREAS, Robindale Road is a local residential street with a posted speed limit of 25 mph; and WHEREAS, the Virginia Department of Transportation collected speed data on Robindale Road indicating that the 85th percentile speed of vehicles was over 30 miles per hour, and that a speeding problem exists; and WHEREAS, the residents along Robindale Road submitted a Petition to the County Transportation Department indicating that the increased fine has the support of the community. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors requests the Virginia Department of Transportation to install signs advising of an additional maximum $200 fine for exceeding the posted speed limit on Robindale Road. ®~~~~~ 1 ~I' 7 C11y ~ ~. _~ ~~~ l ti 5 ~~ y'~.~ is 4~ \ I~ ~~ -~+// ~~ ~1 ~ 14 ~ ~.Y ~ 1 ~` - .'l y~ ~y t~ ' // , 4 5 ~~ ~~/ . `~ ..~~. ~~~ Robindale Road Additional Fine of up to ~20o for S~eedinc~ ~~~~~~~~ ~ _~ ~7lGIN~T' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 10, 2012 Item Number: 8.B.2. Subject: Acceptance of FY2013 Highway Safety Project Grants Awarded by the Department of Motor Vehicles for Speed Enforcement and Alcohol Enforcement County Administrator's Comments: County Administrator: ion Re Accept and appropriate the award from two Virginia Department of Motor Vehicles, Highway Safety Project Grants - Speed Enforcement in the amount of $56,408 and Alcohol Enforcement in the amount of $127,047 - and authorize the County Administrator to execute all documents. Summary of Information: The Chesterfield County Police Department has been awarded two state grants from the Virginia Department of Motor Vehicles, Highway Safety Project Grant Program. The $56,408 Speed Enforcement Grant will support officer overtime and the purchase of equipment for the purpose of reducing speeding violations in the county. The $127,047 Alcohol Enforcement Grant will support officer overtime and the purchase of equipment for the purpose of reducing DUI violations in the county. Additionally, a required $91,728 combined total in-kind match has been identified by the department and is already included within its FY2013 operating budget. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: ~ Yes ^ No # ®~ ~`,°~~ ~~ L~"~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 10, 2012 Item Number: 8.6.3. Subject: Authorize the Receipt and Appropriation of Grant Funds from the Edward Byrne Memorial Justice Assistance Grant (JAG) for Chesterfield County Administrator's Comments: County Administrator: Board Action Request The Board of Supervisors is requested to receive and appropriate $68,694 in grant funds from the Edward Byrne Memorial Justice Assistance Grant (JAG) for the Sheriff's Office Court Security Early Warning System project. Summary of Information: One of the primary missions of the Sheriff's Office is to provide security for the County's courthouses and combat the growing trend of courthouse violence. The Sheriff's Office plans to utilize these funds to complete a previously submitted Technology Improvement Program project to develop and implement an automated early warning system that will identify known security risks who will be entering court facilities. This will allow the Sheriff's Office to be more proactive in securing courts facilities while also encouraging the safety and situational awareness of Deputies. There are no matching funds requirements and no new positions are required. Preparer: Dennis S. Proffitt Preparer: Allan M. Carmody Title: Sheriff Title: Director, Budget and Management Attachments: ~ Yes ^ No #oc~~~~~ cry` v.,..G.- 1]64 ~R~„ ~.*- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 10, 2012 Item Number: 8.8.4., Subject: Set Public Hearing to Consider Amendments to the County's Floodplain Management Ordinance County Administrator's Comments: County Administrator: Staff recommends that the Board of Supervisors schedule a Public Hearing for November 14, 2012, to consider the attached ordinance amendments. Summary of Information: In March 1983, the Board of Supervisors adopted the County's first floodplain ordinance allowing the County's participation in FEMA's National Flood Insurance Program. Recently, FEMA began a process throughout the country to update flood plain maps to an automated format. Along with the new maps, localities are required to amend existing ordinances to reflect new nomenclatures used with the automated maps as well as making other modifications deemed necessary by FEMA and each locality. The proposed ordinance amendments, provided that they are adopted by the Board prior to December 18, 2012, will allow the County to continue its participation in the insurance program with no break in service to our citizens while continuing to minimize flood risks. DCR and FEMA have reviewed and approved the proposed amendments. Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ^ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Planning Commission held a Public Hearing on September 18, 2012, and recommended approval of the ordinances on a 5-0 vote. Primary Changes: • Clarifies and specifies the duties of the Director of Environmental Engineering (Sec. 19-56). • Requires the County to maintain a record of new commercial buildings that have been required to be flood proofed. (Sec. 19-58(a)(25)) • Requires the County to maintain a record of the constructed elevation of the lowest floor, including basement, of all new and substantially improved buildings. To achieve this requirement, staff proposes that a FEMA elevation certificate be completed and a copy on file with the Environmental Engineering Department prior to issuance of certificates of occupancy for private residences. (Section 19-58(a)(27)) NOTE: The elevation certificate must be stamped by a licensed surveyor, engineer or architect. • Removes permitted uses in Floodway district (Sec. 19-58(b)(2)) NOTE: The Floodway is the center area of a floodplain where water is moving extremely fast during floods. Staff Recommendations: Staff recommends the Board of Supervisors set a Public Hearing for November 14, 2012, to consider these amendments to the Floodplain Management Ordinance. District: Countywide ®~'•~~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-55, 19-56, 19-57, 19- 58, 19-59, 19-60, 19-61, 19-62, 19-63 AND 19-301 OF THE ZONING ORDINANCE RELATING TO FLOODPLAIN MANAGEMENT REGULATIONS AND DAM BREAK INNUNDATION ZONES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-55, 19-56, 19-57, 19-58, 19-59, 19-60, 19-61, 19-62, 19-63, and 19-301 of the Code of the County of Chested eld, 1997, as amended, are amended and re-enacted to read as follows: CHAPTER 19 000 ARTICLE III. DISTRICTS 000 DIVISION 3. FLOODPLAIN MANAGEMENT DISTRICTS AND DAM BREAK INUNDATION ZONES Sec.19-55. Purpose. ~ The floodplain management regulations set forth in this division are adopted pursuant to the authority set forth in Va Code § 15.2-2280 and may be referred to as the floodplain management ordinance. The purpose of these provisions is to prevent loss of life and property, creation of hazards to health and safety, disruption of commercial and governmental services, extraordinary and unnecessary expenditure of public funds for flood protection and relief and impairment of the tax base by: (Vi(a) Regulating uses, activities and development which, acting alone or in combination with other existing or future uses, activities and development2 will cause unacceptable increases in flood heights, velocities and frequencies, or risk of inundation due to a dam break. fi(b) Restricting or prohibiting certain uses, activities and development from locating within areas subject to flooding or dam break inundation. ms(s) Requiring all those uses, activities and developments that do occur in floodprone areas or dam break inundation zones to be protected and/or floodproofed against flooding and flood damage. (4)(d) Providing_information to the public regarding " * ^+~~R ~„''" ~~'`~^'° ~ ^~~~'""~r~g lands and structures which are unsuited for intended purposes because of flood hazards or risk of inundation due to a dam break. 1928: 88261.2 1 ~ ~ ~ ~,~ No land shall hereafter be developed and no structure shall be located, relocated, constructed reconstructed enlarged or structurally altered except in full compliance with the requirements of this division and any other applicable ordinances and regulations that apply to uses within the scope of this division. The requirements of this division shall apply to all privately and publicly owned lands within the County that are (~ identified as special flood hazard areas according to the Flood Insurance Rate Map (FIRM) and Flood Insurance Study (FISHprovided to the county by FEMA or (ii) identified as floodplains by the director of environmental en ing Bering. The requirements of this division take precedence over any less restrictive laws, ordinances or codes. Any ordinance, however shall remain in full force and effect to the extent that its provisions are more restrictive. Sec. 19-56. Duties generally of director of environmental engineering. (a) This division shall be enforced by the director of environmental engineering and such deputies as he may appoint. The director of environmental engineering shall serve as the counts floodplain management administrator and shall review all subdivision and site plans, improvement sketches, land disturbance permits and building permits and certify that the proposed development or construction is not in violation of the provisions of this division. If a proposed development or construction is in conflict with this division, the director of environmental engineering shall refuse to approve such plan or building permit. ~~~~~~eEter~€-gin +„i ~~,~it y~ ~~ µii ~~~a r..,., _ .. _. ~~c ~~.~p,.~~~.,^~ ~ r~u~r.~u~~~ u ..,^ ~~ (b) The duties and responsibilities of the director of environmental en~ineerin~ under this division include but are not limited to: (1) Review applications for permits to determine whether proposed activities will be located in the special flood hazard area or other flood plains identified by the director of environmental en ing eerin~. (2) Make interpretations as to the exact location of special flood hazard areas, floodplain boundaries and floodway boundaries and provide available base flood elevation and flood hazard information. ®~'!'.~J ~!'~ 1928: s8261.2 2 (3) Review applications to determine whether proposed activities will be reasonably safe from flooding and require new construction and substantial improvements to meet the requirements of these regulations. (4) Review aflplications to determine whether all necessarypermits have been obtained from the federal state or local agencies from which prior or concurrent approval is required• inkarticular permits from state agencies for any construction reconstruction repair or alteration of a dam reservoir, or waterway obstruction (including brides, culverts structures) any alteration of a watercourse, or any change of the course, current, or cross section of a stream or body of water, including any change to the 100-year freq_uenc~floodplain of free-flowing non-tidal waters of the state. (5) Verify that applicants proposing an alteration of a Federal Emergency Management Agency (FEMA) identified watercourse have notified adi acent localities, the Virginia Department of Conservation and Recreation (Division of Dam Safety and Floodplain Mana eg ment) and other appropriate a encies VADEQ, USAGE) and have submitted copies of such notifications to FEMA. (6) Notify FEMA when the county's base flood elevations have increased or decreased as a result of physical changes affecting flooding conditions. The notification shall be made as soon as practicable, but not later than six months, after the date such information becomes available and shall include submittal of technical or scientific data. These submittals are necessary so that upon confirmation of andphysical chan eg s that affect flooding conditions the risk premium rates and flood plain mana e~ ment requirements will be based upon current data. ~7) Approve applications and issue permits to develop in flood hazard areas if the provisions of these regulations have been met or disapprove applications if the provisions of these regulations have not been met. (8) Submit to FEMA or require applicants to submit to FEMA, data and information necessary to maintain FIRMS, including h d~~ic and hydraulic en ing eering analyses prepared by or for the count~or b~private parties within six months after such data and information becomes available if the analyses indicate changes in base flood elevations. (9) Maintain and permanentl~p records that are necessary for the administration of these regulations, including_ ~a) Flood Insurance Studies, Flood Insurance Rate Maps (including historic studies and maps and current effective studies and maps), flood boundary floodway maps mapped dam break inundation zones (when provided to the director of environmental en ing eering), and Letters of Map Change fib) When provided to the director of environmental en ing eering, documentation supporting~i) issuance and denial of permits, ii) Elevation Certificates (iii) the elevation (in relation to the datum on the FIRM) to which 1928: 88261.2 3 ®Q ~ ~~~-~ ~=' structures have been floodproofed iv) other required design certifications, (v) exceptions and (vi) records of enforcement actions taken to correct violations of these regulations; ~c) Records of all actions associated with administering this division, including exceptions and the Lstification for their issuance, and report to the federal insurance administrator, as required. X10) Enforce or cause to be enforced the provisions of these regulations, investigate violations issue notices of violations or stop work orders, and require permit holders to take corrective action. (ll) Advise the board of zoning appeals regarding the intent of these regulations and, for each appeal from an exception determination made by the director of environmental en ing Bering prepare a staff report and recommendation for the board of zoning appeals. (12) Administer the requirements related to proposed work on existing buildings: (a) Make determinations as to whether buildings and structures that are located in flood hazard areas and that are damaged by any cause have been substantiall~ged. fib) Make reasonable efforts to notify owners of substantially damaged structures of the need to obtain a permit to repair, rehabilitate, or reconstruct, and prohibit the non-compliant repair of substantiall~ged buildin sg except for temporary emergencyprotective measures necessary to secure a property or stabilize a building or structure to prevent additional damage. (13) Notify FEMA when the boundaries of the county have been modified and: (a) Provide a map that clearly delineates the new boundaries or the new area for which the authorit~re u~pursuant to these regulations has either been assumed or relinquished through annexation; and (b) If the FIRM for any annexed area includes special flood hazard areas that have flood zones that have reg_ulator~quirements that are not set forth in these regulations prepare amendments to these regulations to adopt the FIRM and appropriate requirements and submit the amendments to the board of supervisors for adoption• such adoption shall take place at the same time as or prior to the date of annexation and a copy of the amended regulations shall be provided to the Vir ing is Department of Conservation and Recreation (Division of Dam Safety and Floodplain Mana eg ment) and FEMA. (14) Upon the request of FEMA, complete and submit a report concerning participation in the National Flood Insurance Pro rg am (NFIP) which ma~quest information re ag rding_the number of buildings in the SFHA, number of permits issued for i9zs: ss26i.2 4 ®~'~+~'r development in the SFHA and number of exceptions issued for development in the SFHA. (15) Take into account flood and flood-related erosion hazards, to the extent that they are known in all official actions relating to land management and use throughout the entire jurisdictional area of the county, whether or not those hazards have been specifically delineated geo rg_aphically (e.~. via mapping or surveyin~). (16) If a Preliminary Flood Insurance Rate Map and/or a Preliminary Flood Insurance Study has been provided by FEMA: (a) Upon the issuance of a Letter of Final Determination by FEMA, the preliminary flood hazard data shall be used and shall replace the flood hazard data previously provided from FEMA for the purposes of administering these regulations. (b) Prior to the issuance of a Letter of Final Determination by FEMA, the use of preliminary flood hazard data shall be deemed the best available data pursuant to Section 19-55(c) and used where no base flood elevations and/or floodwa a are provided on the effective FIRM. (c) Prior to issuance of a Letter of Final Determination by FEMA, the use of preliminary flood hazard data is permitted where the preliminary base flood elevations or floodway areas exceed the base flood elevations and/or desi ng ated floodway widths in existing flood hazard data provided by FEMA. Such preliminary data may be subject to change and/or appeal to FEMA. (17) Undertake as determined appropriate by the director of environmental en ing Bering= other actions which may include but are not limited to: issuing press releases public service announcements, and other public information materials related to permit requests and repair of damaged structures; coordinating with other federal, state, and local agencies to assist with substantial damage determinations; providing owners of dammed structures information related to the proper repair of dammed structures in special flood hazard areas• and assisting~~roperty owners with documentation necessary to file claims for Increased Cost of Compliance coverage under NFIP flood insurance policies. Sec. 19-57. Floodplains and zones generally. p~gL+ !1T Yll~I~~Y H~ m P v TIl1l1~'1 [~N~l~~ ND Yl'1 ~v )v!Y +!l C'1Z~1C~A 1~~GJ 7 ~Ci~r ~ 1111~L1LlA~ v ~ ; ~~ 11 f, 1 /~ ~ ~ ry1M~n~'/lY !~T ov.~~~N/1Nm oYl+n ~ 0 1928: 88261.2 5 Q Q ~ ~'~ /1 \ ~ tL,o .. „~tl,;n .1;..;n;,,., tl,o ° fl,,,,a,,.n<> ;^ .aol;,za~ta.l .T tl,o „r;+or;n tL,nt :: , b .... ..~....,~~.. .,~~.,... ................ ».,. ~ + + + Q,,.v,o .,~tl,ono n ..;fl.,nll,, rlofr,oa ;,, t~Ul_o 7 .,ftl,o .a f1 ,a ,-. ^ ~ ` ~ - i° ~y'i 6 ' i s c~ (~-v-c-rG ~~iE t k ~ ~'TAI~iT~ ,7 r~A~ .,.,...t,....~...b iv r vmc c ~ c~ •7;ro.,+~r ., f' o ,,t~l l3c ri-t ni m 1 r i , E (7l Tl, fl a f ; nl,nll l10 +L,n+ n o ..~ tl,o l,nno fl~~a ^ „~,+ ; ^1„ao(1 ;,, +l,o fl .a TL. 1. ~.~-zvrc ~vcccE'~i~3v^+ 1.,.,,,,.anr„ o~ +~~n nr~~;--}7E~tt + rl L,~. tl,o 1~'R>~T\iT .~ ol-,r, .,t~~.y \ TL, ntoa fl,,,, ,],.ln;,, nL,nll L.o + 1, n+ T,n~o fl.,..~1 ~r a~ ~ r ,,.T,~yl, , ,E .lo+n;lo,a ~ fl a f'1 olo„n t;,,r,n n ,;ao a l,,,t „~i,vro n 1 ,n^o fl ~,~,rl ,ln;,- . L..,,, Mui` , L, 4. ntn.l Q,,..L, n ° ~ nL,..,,m ~,-, +l,o TiT T?A/T T iter tl~enn y n tl,o v n 1 z c L ~ l vv ~ ~ ~ ' ` i a ., v n+n+ 1 a... a.... i, .,.... v nr,.a ..+l,or -pccrr vv ~~t~ ii 9 z aJ-iki~ b -tc ~ni orm -cttte~tB ~ ~ 7 ' (~' ~ l: ,-n l ~1..~.a,.ln ;,-,~ ~ ~ A '-+n , - ~ C (~ ' oi6 i ' ca~o~~ '~ ~ ~ n ,ar.r,,,,o n„ k ~~ ~ c 6~ ~~ CE~e ,rc ~ ~ r s. ~ , ~ c r,l;,. c y n.,+ ~ r +>10 -i~g z ~ = ~~eEe ^ ~ -stl - e ~N " ~ ~ ~ cr,~cc@~ E O ~9p°~ccr ~irr@~ir-c rii , 6 f &E ~ ccc rmrrr ,~ .,1.u ni n l , l L.o „~7 o,- rnl~o„ „1<, L,., ,~ ~ ,~ n n ; . .,,n1 o- - ~.7,~R ~~7~ ~7 ,, 'r2 C ~ ~7 ~, ~ ~ ] } ^4F 7~ R ' ~ ,~ ~' ^ 7,~ ~ ,j,~ ~ - ^u^ ~ ~ 7 ~E ' ~non~o S~A'CYY1 PLY~ C L[i.YY "1'i'Gtt-Ce ~7~Yi ~irr Z e1t " ' 7~ r c~t~ lY~ttl ~ tkY Y~ a~ i ~ ~ + ^ ~ ° ~' ~ ~ ^ ~ ° „ r 1„~,;++0,7 E6i~E~ EE Ec1 i- s- ~ + `l ~~ 1 m l i c.T,-u iit~ -S ~ E~~ ~l~ EA~' i~ ~ - z 9~E 7,~ ~i ~a , ncc vi v o~~ -° i ` ' oim sr~<K> r rr£~E~l t--c r~ 6 -u ` ~ znl i ~v~7~~cr c l ~ , - ~ ~~ ~ ~7 ~ - ~i ti~ r i~~6~i-6 c r c r v Fl.,.,.a...n r r ,. ~ .,,~, +1-,0 EHgii~cE~iag -c kiiC -~ -crr i fl .l , ~ ;,ono „rL.o„ ~. c iittlz .aa,~ol„~. r 3C .-„o„+ 9~~ , .;+ titt l~ 1,;,, n „-, ~to.a fl ..,,.],~ln:, ~, .7; n+ z : ~ . ~E , , ~ 11.,.,x;,,.. T1...,,a o `looia,in+;.,,~n• s (1~~~~ n~ n 1 n 1 1~ n 1 n n 1 c n.,,l n 1 ~. cr.o,.;nl ~I,,,,.1 T,n~nr~l ~ r„ln+oa l,y, ,n+orn „~+>10 >,nno fl,,,,a ^~~~`I~E'~~'~' Tl, 1„~,,,,17~,-;0~ „~tL.o>~'>~'I~iTA fl.,.,a~l,,;,,sure e~tubl;~l,o.a i ..~~ ..f~;.. (a) Basis of Special Flood Hazard Area Districts. The Special Flood Hazard Areas shall include the following districts which are established as overlay zones superimposed over the existing base zoning districts and which do not affect the uses and activities of the base zones except as provided in this division. The basis for the delineation of these SFHA districts shall be• (1) the FIS and the FIRM for the county prepared by the Federal Emergency Management Agency Federal Insurance Administration dated December 18, 2012 and any subsequent revisions or amendments thereto and (2) any other 100-year floodplains identified by the director of environmental en ing eerin~. The boundaries of the SFHA districts are established as shown on the FIRM which is declared to be a part of this ordinance and which shall be kept on file by the director of environmental engineering. The AE Zone on the FIRM accompanying the FIS shall be those areas for which one percent annual chance flood elevations have been provided and the floodway has not been delineated as well as additional areas shown on applicable studies as determined by the director of environmental en ing Bering. The followin sg hall apples ~ Until a regulatory floodway is designated no new construction, substantial improvements or other development (including fill) shall be permitted within the areas of special flood hazard designated as Zone AE unless it is demonstrated that the cumulative effect of the proposed development when combined with all other existing and anticipated development will not increase the water surface elevation of the base flood more than one foot. (~ Development activities in Zone AE which increase the water surface elevation of the base flood by more than one foot may be allowed, provided that the applicant first applies with the county's endorsement for a Conditional Letter of Map Revision and receives the approval of FEMA. (~ The floodway district is located in the AE Zone. It shall be those areas within the floodplain gable of carrying the waters of the one percent annual chance flood without increasing the water surface elevation of that flood more than one foot at any point. The areas included in this district are specifically defined in Table 5 of the FIS and shown on the accompanying FIRM and also include where applicable those additional areas identified by the director of environmental engineering. (~ The floodwa~ge district is also located in the AE Zone. It shall be that area of the base flood area not included in the floodway The basis for the outermost boundary 192s: ss26i.2 ~ n43~~'~~ of this area shall be the base flood elevations contained in the flood profiles of the FIS, as shown on the accompan~g FIRM or as shown on any other applicable study, as determined by the director of environmental en ing eerin~. The A Zone or Approximated Floodplain District on the FIRM shall be those areas for which no detailed flood profiles or elevations are provided but the one percent annual chance floodplain boundary has been approximated. For these areas, the base flood elevations and floodway information from federal state, and other acceptable sources shall be used when available. Where the specific one percent annual chance flood elevation cannot be determined for this area using other sources of data, such as the U S Arm~rps of Engineers Floodplain Information Reports U. S. Geological Survey Flood Prone Quadrangles etc then the applicant for the proposed use development and/or activity shall determine this base flood elevation. For non-residential development proposed in the approximated floodplain district the applicant must use technical methods that correctly reflect detailed hydrologic and hydraulic analyses Hydrologic and hydraulic analyses shall be undertaken only by professional engineers or other individuals qualified to perform such analyses, who shall certify that the technical methods used accurately reflect currently accepted technical concepts Studies analyses computations etc shall be submitted in sufficient detail to allow a thorough review by the director of environmental en ing Bering and shall include a theoretical delineation of the Floodway District from the AE Zone when development within an approximated floodplain district is requested. The director of environmental en ing eerin~ reserves the right to require a hydrologic and hydraulic analysis for any development When such base flood elevation data is utilized, the lowest floor shall be elevated to a minimum of one foot above the base flood level. (5) During the permitting_ process the applicant shall provide to the director of environmental en ing eerin~: ~) The elevation of the lowest floor (including the basement) of all new and substantiallyproved structures; and, (b) if the structure has been flood-proofed in accordance with the requirements of this article the elevation (in relation to mean sea level) to which the structure has been flood-proofed. (6) Base flood elevation data shall be obtained from other sources or developed using detailed methodologies comparable to those contained in a FIS for subdivision proposals and other development proposals (including manufactured home parks and subdivisions). {~} Floodplains boundary changes. The delineation on FEMA floodplain maps of any of the FEMA floodplains may be revised by the county when natural or manmade changes have occurred and/or more detailed studies have been conducted or undertaken by the U.S. Army Corps of Engineers or other qualified agency, or where an individual documents i~ie-~ the 1928: 88261.2 8 000~`~ need for such change. However, prior to any such change, approval must be obtained from FEMA +~,o roaor~i ; o ,,,a,,.,;.,;~+,..,+^,. ~ {~} Interpretation of floodplain boundaries. Initial interpretation of the boundaries of the FEMA ~ecial flood hazard areas, floodplain boundaries, and floodway boundaries shall be made by the director of environmental engineering. An appeal to the board of zoning appeals may be taken by any person aggrieved ^r by the interpretation. The following shall apply to the use and interpretation of FIRMS and data: Where field surve ey d topography indicates that adjacent ground elevations: ~ are below the base flood elevation, even in areas not delineated as a ~ecial flood hazard area on a FIRM, the area shall be considered as a special flood hazard area and subject to these regulations; are above the base flood elevation, the area shall be regulated as a special flood hazard area unless the applicant obtains a Letter of Map Change that removes the area from the SFHA. In FEMA-identified special flood hazard areas where base flood elevation and floodway data have not been identified and in areas where FEMA has not identified SFHAs, any other flood hazard data available from a federal, state, or other source shall be reviewed and reasonably Base flood elevations and designated floodway boundaries on FIRMS and in FISs shall take precedence over base flood elevations and floodway boundaries bey other sources if such sources show reduced floodway widths and/or lower base flood elevations. (4) Other sources of data shall be reasonably used if such sources show increased base flood elevations and/or larger floodway areas than are shown on FIRMS and in FISs. Letters of Map Revision. When development in the floodplain causes a change in the base flood elevation, the applicant, including state agencies, must notify FEMA as soon as practicable, but not later than six months after the date such information becomes available by applying for a Conditional Letter of Map Revision (CLOMR) or a Letter of Map Revision (LOMR). A Letter of Map Revision is required, without limitation, in the following circumstances: (i) any development that causes a rise in the base flood elevations within the floodway; (ii) any development occurring in Zone AE without a designated floodway, which will cause a rise of more than one foot in the base flood elevation; and (iii) alteration or relocation of a stream (including but not limited to installing culverts and bridges). Sec. 19-58. Floodplain regulations and dam break inundation zones. (a) General provisions. (1) All uses, activities and development occurring within any floodplain district shall be undertaken only after the issuance of a land disturbance and/or building permit. . ,s~s:8ga61.a 9 4~~~0~~ Such development shall be undertaken only in strict compliance with the provisions of this chapter and with all other applicable codes and ordinances, including but not limited to the Virginia Uniform Statewide Building Code and the county subdivision and erosion and sediment control ordinances. Under no circumstances shall any use activity and/or development adversely affect the capacity of the channels or floodways of any watercourse, drainage ditch, or any other drainage facility_or system unless approved by the director of environmental engineering. Prior to the issuance of any building permit and/or land disturbance permit, the director of environmental engineering shall (i) require all applications to include compliance with all applicable state and federal laws and (ii) review all ~< <~ sites to assure they are reasonably safe from flooding. r r° +'~° ~n,~';°~r+ +^ pr^-, In addition to the basic information on the permit, the applicant shall provide the following information: a. For every structure that will be ~ constructed on a lot or parcel that includes a floodplain, the elevation of the lowest floor, including basement, ~tl~cz~~~~~-at~o~and horizontal distance of the structure from the outermost boundary of the base flood. b. For every nonresidential structure that will be floodproofed, the elevation to which the structure will be floodproofed. c. The elevation of the base flood. d. Topographic information showing existing and proposed ground elevations or if approved by the director of environmental en ing eerin~, other means of indicating direction of water flow. (2) Prior to any proposed alteration or relocation of any channels or floodways of any watercourse, streams, etc., as shown on the county's FIRM, and prior to approval by the director of environmental engineering, the applicant shall also obtain approval from the U.S. Army Corps of Engineers, the Virginia Department of Environmental Quality or the Virginia Marine Resources Commission (a joint permit application is available from any of these organizations). Further, the applicant shall give notification of the proposal to all affected adjacent localities. ~~~'~+~°°. Copies of such notifications shall be forwarded to the director of environmental engineering, the department of conservation and recreation (division of dam safety and floodplain mana eg ment ~^~' °„'' "'~+°,. ^^„~°,.".,+'^„) and FEMA t~eEle~-~a-~nc~-u~trat~. The flood carr~g capacity within an altered or relocated portion of any watercourse shall be maintained. (3) One residential dwelling shall be permitted on each parcel recorded as of March 16, 1983, that is at least 95 percent inundated by the base flood and located within the base flood, provided it shall have a minimum floor level, including basement, of one foot '~~s above the base flood and cause no increase in the base flood elevation. No residential dwelling shall be permitted on parcels recorded after March 16, 1983, within the base flood, unless approved by the director of 192s:8s261.a 10 0~3~~~'~ environmental en ig neering through the exception process of sections 19-59 and ~r provided that such dwelling shall have a minimum floor level of one foot 'T~~ above the base flood and cause no increase in the base flood elevation. (4) All new construction and substantial improvements to accessory residential buildings and structures shall be permitted within a floodway fringe area if the director of environmental engineering determines that it does not adversely affect the base flood. (5) All substantial improvements of residential dwellings within the base flood area shall comply with section 19-61(a). (6) All new construction and substantial improvements of residential dwellings adjacent to the base flood area/backwater shall be set back at least 25 feet horizontal distance from the outermost boundary of the base flood area/backwater and have a minimum lowest floor level, including basement, of one foot '~~ above the base flood elevation. (7) All new construction and substantial improvements of nonresidential structures and accessory buildings_ a. within the floodway fringe shall either: have a minimum floor level of one foot '~~ above the base flood elevation; or together with attendant utility and sanitary facilities, be designed to be watertight at least one foot '~~ above the base flood elevation with walls substantially impermeable to the passage of water and with structural components having the capability of resisting hydrostatic and hydrodynamic loads and effects of buoyancy. b. ~ within the Upper Swift Creek Watershed all new construction and substantial improvements of nonresidential structures and accessory buildings shall be located outside the floodway fringe and shall be set back at least 25 feet horizontal distance from the outermost boundary of the base flood area, wetlands, Resource Protection Areas and 100-year floodplains where the contributing drainage area exceeds 100 acres, provided however, that when LID practices as determined by the director of environmental engineering are used adjacent to wetlands, floodplains and Resource Protection Areas the setback may be reduced to 5 feet. (8) All new construction and substantial improvements of nonresidential structures on property adjacent to the base flood area shall either: have a minimum floor level of one foot 'z~~ above the base flood elevation of the nearest A Zzone; or together with attendant utility and sanitary facilities, be designed so that at least one foot '~~ above the base flood elevation of the nearest A Zzone is watertight with walls substantially impermeable to the passage of water and with i92s: ss26i.2 11 ~~O~JC~~~ structural components having the capability of resisting hydrostatic and hydrodynamic loads and effects of buoyancy. (9) When floodproofing is used for a particular structure in accordance with subsection (7) of this section, a registered professional engineer or architect shall certify that the floodproofing methods are adequate to withstand the flood depths, pressures, velocities, impact and uplift forces and other factors associated with the base flood. A record of such certificates, indicating the specific elevation (referenced to the National Geodetic Vertical Datum of 1929 (NGVD)) to which structures are floodproofed, shall be maintained with the director of environmental engineering in accordance with section 19-56. (10) The county's emergency mana emote coordinator may require that owners of existing manufactured home parks and manufactured home subdivisions located within the base flood area file an evacuation plan indicating alternate vehicular access and escape routes. (11) All existing manufactured homes (in parks or on individual lots/parcels) located in the base flood area shall be anchored to resist flotation, collapse or lateral movement by providing over-the-top and frame ties to ground anchors. Specific requirements shall be that: over-the-top ties shall be provided at each of the four corners of the manufactured home with two additional ties per side at intermediate locations, with manufactured homes less than 50 feet long requiring one additional tie per side; frame ties shall be provided at each corner of the home with five additional ties per side at intermediate points, with homes less than 50 feet long requiring four additional ties per side; all components of the anchoring system shall be capable of carrying a force of 4,800 pounds; and any additions to the home shall be similarly anchored. All such manufactured homes shall be located no less than three feet 2~~~ above grade, provided that no manufactured home at the same site has sustained substantial damage from a flood. If any manufactured home at the same site has sustained substantial damage from a flood, all existing manufactured homes at the same site shall be elevated on a permanent foundation, such that the lowest floor of the manufactured home is elevated to or above the base flood elevation. (12) The placement of new manufactured homes on individual lots or parcels, the construction of new manufactured home parks and manufactured home subdivisions and the expansion or substantial improvements to existing manufactured home parks and manufactured home subdivisions shall be prohibited within the base flood area. (13) The placement of new manufactured homes on individual lots or parcels adjacent to the base flood area, the construction of new manufactured home parks and manufactured home subdivisions and the expansion of existing manufactured home parks and manufactured home subdivisions shall require that: stands or lots be elevated on compacted fill or on pilings so that the lowest floor of the home will be at least one foot '~~ above the base flood elevation of the nearest A 1928: s8zdi.a 12 p~'~~~a zone and be set back at least 25 feet horizontal distance from the outermost boundary of the base flood; adequate surface drainage and access for a hauler be provided; and in the instance of elevation on pilings, lots be large enough to permit steps piling foundations to be placed in stable soil not more than ten feet apart and reinforcement shall be provided for pilings more than six feet above ground level. (14) A11 subdivision proposals and other proposed new developments shall include, within such proposals, base flood elevation data. In addition, all subdivision proposals shall be consistent with the need to minimize flood damage, including location and construction of public utilities and facilities such as sewer, gas, electrical and water systems, and shall provide for adequate drainage to reduce exposure to flood hazards. Base flood evaluation data shall be obtained from other sources or developed usi~ detailed methodolo ieg s, hydraulic and hydrolo ig c analysis comparable to those contained in a Flood Insurance Stud subdivision proposals and other proposed development proposals (including manufactured home parks and subdivisions). (15) All new construction and substantial improvements to existing structures shall have the access driveways elevated to at least the base flood elevation. 16 All new construction and substantial improvements to existing structures shall be anchored to prevent flotation, collapse or lateral movement of the structure, constructed with materials and utilit~quipment that are resistant to flood damage and constructed by methods and practices that minimize flood damage. {~} 17 There shall be no filling of any floodplains unless approved by the director of environmental en ing Bering and an approved land disturbance permit, building permit, improvement sketch, subdivision or site plan is on file with the department of environmental engineering. (~} 18 Filling in the base flood area shall be prohibited to make a building lot for the purpose of constructing a residential dwelling unless permitted by an exception issued by the director of environmental engineering +''° ~'„r~;„^ °^mm~°°~^„'~~~ ^a;~,.,,+;^r +^ ,a°. °i^,.,r°„+ ~+~„a.,,.,a~ ^ ° ° °~+~, This prohibition shall not apply to section 19-58(a)(3). (~ New construction or substantial improvement of any residential structure (including manufactured homes) in Zones AE and A with detailed base flood elevations shall have the lowest floor, including basement, elevated to a minimum of one foot above the base flood level. (20) New construction or substantial improvement of any commercial, industrial, or non-residential building (or manufactured home) shall have the lowest floor, including basement, elevated to a minimum of one foot above the base flood level. 1928: 88261.2 13 QQ'~ + ~~'~- Electrical heating ventilation, plumbing, air conditioning equipment and other service facilities including duct work, shall be designed and/or located so as to prevent water from entering or accumulating within the components during conditions of flooding. ~) New and replacement water supply systems shall be designed to minimize or eliminate infiltration of flood waters into the s s 23 New and replacement sanitarywage systems shall be designed to minimize or eliminate infiltration of flood waters into the systems and discharges from the systems into flood waters. 2~4) On-site waste disposal systems shall be located and constructed to avoid impairment to them or contamination from them during flooding. Commercial buildings located in all AE Zones may be flood-proofed in lieu of being elevated provided that all areas of the buildin~ponents below the elevation corresponding to the BFE plus one foot are water tight with walls substantiallypermeable to the passage of water, and use structural components having the capabili~ of resisting hydrostatic and hydrodynamic loads and the effect of buoyancy. A registered professional engineer or architect shall certify that the standards of this subsection are satisfied. Such certification, including the specific elevation (in relation to mean sea level) to which such structures are floodproofed shall be maintained by the director of environmental en ing eering_ In Zones A and AE, fully enclosed areas, of new construction or substantially improved structures, which are below the re ug latory flood protection elevation shall: a. not be designed or used for human habitation, but shall only be used for parking of vehicles, building access, or limited storage of maintenance equipment used in connection with the premises. Access to the enclosed area shall be the minimum necessary to allow for parking of vehicles arage door) or limited storage of maintenance equipment (standard exterior door), or entry to the livin ag rea (stairway or elevator); b. be constructed entirely of flood resistant materials below the regulator flood protection elevation; and c. include measures to automaticall~qualize hydrostatic flood forces on walls by allowing for the entr~and exit of floodwaters. To meet this requirement, the openings must either be certified by a professional engineer or architect or meet the following minimum design criteria: ®Q~~~ 1928: 88261.2 14 Provide a minimum of two openings on different sides of each enclosed area subject to flooding. ii The total net area of all openings must be at least one ware inch for each square foot of enclosed area subject to flooding. iii If a building has more than one enclosed area, each area must have openings to allow floodwaters to automatically enter and exit- iv The bottom of all required openings shall be no higher than one foot above the adjacent rg ade. ~ Openings may be equipped with screens, louvers, or other opening coverings or devices, provided the permit the automatic flow of floodwaters in both directions. vi Foundation enclosures made of flexible skirting are not considered enclosures for re ug latory purposes, and, therefore, do not require openings. Masonry or wood underpinning, regardless of structural status, is considered an enclosure and requires openings as outlined above. 27 Prior to issuance of a Certificate of Occupancy for angle family dwelling on a lot or parcel which is located, in whole or in part, on a FEMA floodplain er-err-a #~ee the owner of the lot or parcel shall obtain and file an Elevation Certificate for the lot with the director of environmental en ing Bering. All recreational vehicles placed on sites must either be on the site for fewer than 180 consecutive days, be fully licensed and read fy or highway use (a recreational vehicle is ready for highway use if it is on its wheels or jacking system, is attached to the site only b~quick disconnect type utilities and security devices and has no permanently attached additions) or meet all the requirements for manufactured homes. (29) New construction and substantial improvements shall be constructed with materials and utilit~quipment resistant to flood damage. (b) Floodway district. (1) The following shall be prohibited in the floodway district: structures, substantial improvements, manufactured homes, fill or other development. The county shall not grant relief from this provision through any process, unless relief from this provision shall have first been approved by FEMA to the extent that the director of environmental en ing Bering determines that FEMA approval is required. 1928: 88261.2 15 ®~ ~1 ~ ~~ ~' ~ ~ F 11,,,.>;,,.. ~ i ° ~,l µ~+;.>;+;°~ Cz~~ii = ' ~1 o~~ - eeE °..> „a ' ~ 1 ' ~ S >nl „~ +L,° a;r ~ µ .,..., °,.+,.r „~ ° .,.+n1 ;@ p~I i~3i ~ - :@-~E ~ E o ~~- ' c° c '~ -~'k,;+~i~ i=6' i ~ S~9i~S--6° „'anrt< ; 2~ic~i v ++~~.... ~r + ~ ° R i E~ v c ~ ~ " p o x xp p ~ ~'~°°~vc ~ TJCIY ~C~ etYf .~'~ ~ ' ~.7,~~ ' + ~ " 3= ~ i ~ ' v -- ~~~ ~y =@ ,a;rn..+.,r ,.~ ~ 1:EE6 c wYtt E ~i~@Ii rr ° i-- ci ~ ~ cE~2 ~~ 6 C ~ c A nr; „1+„rnl 1, °rnl F rm; r,« „+.1~,«r r,l nr,+ ~C~i~ ,.~-ivi~ciE~~ ~ti -~~C~i r~"v ~~-S > ~,..a ~ ,.m ;,,.< n,,.a , >;1~ .. D l.l' .-,rl a > ~ ~ ~ ~ 6~i'd~E-S~~kE~i-- --c ~S~ . ~ f@E~~ 6 c c rcC~Eu+civrrc~ ' ~c~@~1~E~ ,, ~ 1~~=c c`H~1~~ ~ ii~-~ E O~~S7~ 1,"•c rl'iiirg -c~ii~ nr ~S~7' x'rlircH~-aiic~i y~ --il'i6~S~tin ~ 7 ~ Ll'c ~~E~ ~~3-Y`'~ , >;l.al;~ n, ,.a ,,.,+„r° a prca~TV c.~ rir9~-1-:m zic`t~C~iE'~i ~S~-+n~u~p-- airE~'~-3° r r„ c.-~iCEE~.T6~{~Ei3~li--'a'te--`3--.rciE~l t'1;S-~~°n~ r.7°,,~~ ,~,1n ° ,,.-1 1~.n.1' ~. A ° .,.1, ~+r nl ,,.a n nl .. L, r.a rlr;,ln_^„~1 ~ r, °~ °~ ~~ "~Ov^i icE~~~36°,nl "~ „E~?--&S E1~S°cTCzziirrc~E~r-t`kl}C~ 7T+;1;+;° ,,.1 „L.1; f ;1;+;° r..l r,+~ ..b, n ;lr~,~ll~_ ~+r ~t~ ~ > > -.ln,,+bo'"n~,,.a .,+hnr o mil„r ., role+°a _u~.~ • 7 ~ 7 7 ~ ~ ~ m ~ <„ 'r.m ~ ° ~ 'e ~~' v ~ J}CII1RZ~ LUCE"~„~'~CfY.7-R I T ~ ~ ~ i-i~ ~ G~ „T,~-~ 7 i +~~ ° }~.~ ' ' ~ ° - [ Ci~Y'It.- Y ~1 sCBCi ~7I Gj 1iiGt'171~~i'X~ i~CV7 e'~ TC7L 0 G ~ vl~i T7Fi CS 7~ 7 iivti+--~.1'u' 17vJc'v~~~1=6 .a n rrrEtt;'E~1-~3€~~~1 m n «° l~~ ~9g~ o ouirr`~ aaE~lvr~ ~ ~ ~ ~tti~el=-~73`e'~'~tt~~tthh+--~~'C:[`crl'i ~6-~E~ZEii~+--r~rvcc[~6ir-vi' .,+ ral„r .. r, 1,° ° ° r n.l;l<> r >°,1 ~ „ m +l,° >, ,;+1,;,, +1,° +;m° ~ 19zs: ss261.2 16 OO~~c3's (c) Floodway fringe district. (1) Generally. In the floodway fringe district, the development and/or use of land shall be permitted in accordance with the regulations of the underlying zoning district; provided, that all such uses, activities and/or development shall not increase the base flood elevation and shall be undertaken in strict compliance with the floodproofing and related provisions contained in the Virginia Uniform Statewide Building Code and all applicable codes and ordinances. (2) Permitted uses. }(4 } s. a. Nonresidential construction, subject to the provisions of section 19- 58(a)(7) d. b. Accessory residential structures, subject to the provisions of section 19- 58(a)(4). ~. c. Golf courses. (d) Approximated floodplain district. In the approximated floodplain district, all development and uses shall be the same as permitted in the floodway district. (e) 100 year flood plains in the Upper Swift Creek Watershed. (1) The following shall be prohibited within the Upper Swift Creek Watershed 100- year flood plains when the contributing drainage area exceeds 100 acres in size: a. Clear cutting ^r +'~~„^~^^ ^~+~°°~' b. Removal of tree stumps; c. Clearing of vegetation; d. Filling; e. Grading; £ Placement of fences or other appurtenant structures. (2) The following actions are exempt from the prohibitions outlined above: 1928: 88261.2 17 ~Q~ ~~~ a. Construction, installation, operation and maintenance of electric, gas, cable and telephone transmission lines, railroads and public roads and their appurtenant structures if conducted in accordance with the Erosion and Sediment Control Law, Code of Virginia, §§ 10.1-560--10.1-571, or an erosion and sediment control plan approved by the Virginia Soil and Water Conservation Board. b. Construction, installation and maintenance of water, sewer and local gas lines, provided that: 1. To the degree possible, the location of such utilities and facilities should be outside 100-year flood plain. 2. No more land than necessary shall be disturbed to provide for the desired utility installation. 3. All construction, installation and maintenance of such utilities and facilities shall be in compliance with any applicable federal, state and local requirements and permits and designed and conducted in a manner that protects water quality. 4. Any land disturbance exceeding an area of 2,500 square feet shall comply with all erosion and sediment control requirements of chapter 8 and this division. c. Silvicultural activities on lands in any agricultural district provided that such activities adhere to water quality protection procedures prescribed by the department of forestry in its publication known as the Virginia Forestry Best Management Practices Technical Manual for Water Quality, aS amended "R ~M~arcrg~~l-~i--r~~~rz~~~eel'~e~ry ~~ti6ir"" ~„`~~`~ d. Construction of the following: 1. Water wells; 2. Boardwalks, trails, pathways; and 3. Historic preservation and archaeological activities; provided that the director of environmental engineering finds that: (i) Any required permits, except those to which this exemption specifically applies, shall have been issued; (ii) Sufficient and reasonable proof is submitted that the intended use shall not deteriorate water quality; 1928: 88261.2 is QO~i~B~ (iii) The intended use does not conflict with nearby planned or approved uses; and (iv) Any land disturbance exceeding an area of 2,500 square feet shall comply with all erosion and sediment control requirements of chapter 8 of this division. e. Approved proper woodlot management practices. (f) Reasonable consideration shall be given to protect life and property in mapped dam break inundation zones against impounding structure failure, in accordance with state law. Sec. 19-59. Applications for exceptions - ~~'~*~°°*~~~° *^ ~'°°°'^r-~°~* ~ The burden of proof rests upon the applicant for an exception to the requirements of this division ~a~anEe-~~c-a~tie~r--te--dei=e~n~n~~s--ear-eq~e~~~, and without such proof the request must be denied. The applicant must show, in addition to the requirements contained in section° ' ° '" ~~~' ' ° ' ° 19-60, good and sufficient cause; that failure to grant the exception .,~,.;~^^° ^r m^~'~~^~*~^r would result in an exceptional hardship; that granting the exception ~ac° ^r .r^~'~~^~*~^„ will not result in increased flood heights, additional threats to public safety or extraordinary public expense, create nuisances, cause fraud on or victimization of the public or conflict with existing local laws or ordinances; and that the exception .,~r:~~°° ^r ,,..^~'~~°~*~^„ is the minimum necessary, considering the flood hazard or risk of dam break inundation, to afford relief. No exception shall be granted within any designated re ug latory floodway if any increase in flood levels during the base flood discharge wrn~lrl re~nlt_ While the rg anting of exceptions enerally is limited to a lot size less than one- half acre, deviations from that limitation may occur. Exceptions map be issued by the director of environmental en ing eering for new construction and substantial improvements to be erected on a lot of one-half acre or less in size contiguous to and surrounded by lots with existing structures constructed below the base flood level, in conformance with the provisions of this section. ~ Exceptions may be issued for new construction and substantial improvements and for other development necessary for the conduct of a functionallydependent use provided that the criteria of this section are met, and the structure or other development is protected by methods that minimize flood damages during the base flood and create no additional threats to public safety The decision of the director of environmental en ing eering re ag_rdin an application for an exception ma~ppealed to the Board of Zoning Appeals pursuant to section 19-19.1 of this chapter. 1928: sgz61.2 19 ®0(~®~~ Sec. 19-60. Factors to be considered in granting exceptions ~ , (a) In considering (~} applications for development in the floodway, floodway fringe districts, and 100-year flood plains designated as riparian corridor management areas, including consideration of exceptions from the requirements of this division, ~--~~~~~c~s~- ~?) ~.~f=c~-te---deg=~~d-ards e the director of environmental engineering, '~ '' ~ °^'~ ~''°~'^"'^ ~•-~~---~~-~-~ shall consider the following factors in addition to the requirements set forth in section 19-59: (1) The danger to life and property due to increased flood heights or velocities caused by encroachments. No exception '~ ''~e~~~~=a==~~ o~~==:~dif c~t:e:: to ~ ~ °~+ ~*^~a^ra^ - •~ire.~~ea~ shall be granted for any proposed use; that will cause any increase in flood levels during the base flood. (2) The danger of materials being swept onto other lands or downstream to the injury of others. (3) The proposed water supply and sanitation systems and the ability of these systems to prevent disease, contamination and unsanitary conditions. (4) The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owners. (5) The importance of the services provided by the proposed facility to the community. (6) The requirements of the facility for a waterfront location. (7) The availability of alternate locations not subject to flooding for the proposed use. (8) The compatibility of the proposed use with existing and anticipated future development. (9) The relationship of the proposed use to the comprehensive plan and floodplain management program for the area. (10) The safety of access to the property in time of flood by ordinary and emergency vehicles. (11) The expected heights, velocity, duration, rate of rise and sediment transport of the floodwaters expected at the site. (12) The loss of beneficial natural stormwater management characteristics. (~ The historic nature of a structure. Exceptions to allow for repair or rehabilitation of historic structures may be granted upon a determination that the proposed 1928: 88261.2 20 ®®~~~~ repair or rehabilitation will not preclude the structure's continued designation as a historic structure and the exception is the minimum necessary to preserve the historic character and design of the structure. {~} ~ Such other factors that are relevant to the purposes of this division. (b) The director of environmental engineering, thy. '~^^r'' ^~ ~^r~^^ ^~~^°~'~~~ may refer an application and accompanying documentation for an exception ~ , to an engineer or other qualified person or agency for technical assistance in evaluating the proposed project in relation to flood heights, velocities, the adequacy of the plans for protection or any other related matters. (c) The director of environmental en ing eering'~^°r~' ^~ ~^^~„^ ^~~°^'~ ^r „'^^^~^^ Ee~ may forward requests for • ° ^~~~°^+:^~ +^ ,a°<.°'^,.,,.,°~+ ~+.,,,a°,.a° °~+~ +^ +r,° ~°,a°,..,i r„~,,,.,,,,,.° n,aw,;,,;~+,.,,+;^„ exceptions to FEMA for comment. (d) The director of environmental engineering,'^^M'' ^~ ~^~~„^ °„„°^'~ °„a „'n„^~^^ shall notify the applicant for an exception~~ p~~~r~c~er ^,a;~°°+:°., +^ a°.,°i^r,,,°„+ ~+°„a°,.a~ ^ ~+~, in writing, that the approval of such for construction of a structure below the base flood elevation could increase risk to life and property, and could result in increased premium rates for flood insurance. (e) A record of the above notification, as well as all exceptions, ~c~ ^a~~°°*~°~ *° ~°-~°'°~~°~+ ~*°ra°ra~ ^ °~*~ °°*~^r~, including justification for their issuance, shall be maintained by the director of environmental engineering. E~~~ptiens ~e ~s Approvals of exceptions to FEMA regulations shall be noted in the annual report submitted to FEMA +''° ° ~+<~ „av,.,:.,:~+r°+^r Sec. 19-61. Existing structures in floodplain districts. A structure or use of a structure on premises which lawfully existed before February 23, 1983, but which is not in conformity with this division may be continued subject to the following conditions: (a) Residential structures. (i) The modification, alteration, repair, reconstruction or improvement of any kind to a structure and/or use requiring a building permit located in any Special Flood Hazard Area-€lin district, to an extent or amount of less than 50 percent of its value, in accordance with the county assessor's records, shall be elevated to the greatest extent possible and conform to the Virginia Uniform Statewide Building Code. (ii) A residential structure that receives substantial improvement shall be elevated to at least one foot '~~ above the base flood elevation. (b) Nonresidential structures. ~©+~~'~~ 1928: 88261.2 21 (i) The modification, alteration, repair, reconstruction or improvement of any kind to a nonresidential structure and/or use located in any Special Flood Hazard Area #~~ district, to an extent or amount of less than 50 percent of its value, in accordance with the county assessor's records, shall be elevated and/or floodproofed to the greatest extent possible. (ii) A nonresidential structure that receives substantial improvement shall be elevated to at least one foot '~~ above the base flood elevation and/or floodproofed to at least one foot '~~ above the base flood elevation. ~ Residential and nonresidential structures. The modification alteration repair reconstruction, or improvement of any kind to a structure and/or use located in any Special Flood Hazard Area district, to an extent or amount of 50 percent or more of its value, in accordance with the county assessor's records shall be undertaken only in full compliance with the floodplain management ordinance and shall require the entire structure to conform to the requirements of the buildin cg_ ode. Existing structures in the Floodway district shall not be expanded or enlarged unless it has been demonstrated through hydrologic and hydraulic analyses performed in accordance with standard engineering,_practices that the proposed expansion would not result in a~ increase in the base flood elevation. ~ A replacement manufactured home m~ be placed on a lot in an existing manufactured home park or subdivision provided the anchoring, elevation and encroachment standards are met. Sec. 19-62. Additional provisions relative to flood hazard mitigation. Within the ~ecial flood hazard' ~' a °~a~^~ +'~° ~ ~+°~' rt^^a~''°~^ areas, the following additional provisions shall be met: (a) All electric water heaters, electric furnaces and other critical electrical installations shall be permitted only at elevations at least one foot '~ above the base flood elevation. (b) Water supply systems, sanitary waste water systems and gas and oil supply systems shall be designed to preclude infiltration of floodwaters into the systems and discharges from the systems into floodwaters. Design and construction shall be in accordance with requirements of the Virginia Uniform Statewide Building Code. (c) Adequate drainage shall be provided to minimize exposure to flood heights. (d) Preliminary plat requirements shall include a map showing the location of the proposed subdivision and/or land development with respect to any designated ~92g:8s26i.a 22 OO~J'Q+'~~3 floodplain district, including information on, but not limited to, the base flood elevations, boundaries of the floodplain districts, proposed lots and sites and fills and areas subject to special deed restrictions. (e) A building permit application shall include the location of the base flood, if previously determined. Sec. 19-63. Additional provisions relating to floodplain management ordinance. (a) The degree of flood protection sought by the provisions of this division is considered reasonable for regulatory purposes and is based upon acceptable engineering methods of study, but does not imply total flood protection. Larger floods may occur on rare occasions. Flood heights may be increased by manmade or natural causes, such as ice jams and bridge openings restricted by debris. This division does not imply that areas outside the floodplain districts or land uses permitted within such districts will be free from flooding or flood damages. (b) This division shall not create liability on the part of the county, or any officer or employee thereof, for any flood damages that result from reliance on this division, or any administrative decision lawfully made thereunder. (c) The requirements of this division shall be enforced pursuant to section 19-5 of this chapter, except for any violations of the Virginia Uniform Statewide Building Code which shall be enforced pursuant to section 5-10 of chapter 5 of this Code. The imposition of a fine or penalty for any violation or non-compliance shall not excuse the violation or non-compliance or permit it to continue and all responsible persons shall be required to correct or remedy such violations or non-compliance within a reasonable time. Any structure constructed, reconstructed, enlarged, altered or relocated in non-compliance with this division may be declared b county to be a public nuisance and abatable as such. Furthermore, flood insurance may be withheld from structures constructed in violation of this division. (d) The provisions of this division are severable in accordance with section 1-3 of chapter 1 of this Code. 000 ARTICLE VI. DEFINITIONS Sec. 19-301. Definitions. For purposes of this chapter, the following words and phrases shall have the following meanings: 000 r~~,,,.,,~,.o n,.,,,~r,,,,., „~~~,o ~oao,.,,i ~~„o,.,~or,., ra~,,,,,.o,ro„~ n ,~ 1928: 88261.2 23 QQQQ~~ 000 irr~ar:•~i2c~rcr ,. /L'TT? T ifl ~ ~~~z, A l All A 1~ A l S_~.+~ z i i v. 000 Backwater: An base flood elevation of water us--a resultin fg rom of aflow-retarding influence from a dam or other construction, such as a road, embankment, bridge or culvert. Base flood: A flood having a one percent chance of being equaled or exceeded in any given year. Base .flood elevation: The Federal Emergency Management Agenc~gnated one percent annual chance water surface elevation. The water surface elevation of the base flood in relation to the datum specified on the county's Flood Insurance Rate Map. The one hundred year flood or onepercent annual chance flood. Basement: That portion of a building where the majority of the wall area between the floor and the ceiling is below rg ound gr-~. 000 Conditional Letter of Map Revision (CLOMR): See Letter of Map Revision, Conditional. 000 Development: For purposes of the floodplain management ordinance, any manmade change to improved or unimproved real estate, including, but not limited to, buildings or other structures, mining, dredging, filling, grading, pavingz excavation or drilling operations or storage of equipment or materials. 000 Digital Flood Insurance Rate Map (DFIRM): See Flood Insurance Rate Map (FIRM). 000 Elevated buildin~• For purposes of the floodplain management ordinance, anon-basement building- built to have the lowest floor elevated above the ground level by means of solid foundation perimeter walls, pilings, or columns (posts and piers). Elevation Certificate: For purposes of the floodplain management ordinance, a document prepared in accordance with FEMA regulations which is used to provide the elevation information necessary to ensure compliance with the county's floodplain management ordinance, to determine the proper flood insurance premium rate, and to support a request for a Letter of Map Amendment and certain Letters of Map Revision. 000 1928: 88261.2 24 ~ ®~ Encroachment: For purposes of the floodplain management ordinance, the advance or infringement of uses, fill, excavation, buildings, permanent structures or development into a floodplain, which may impede or alter the flow capacity of a floodplain. 000 Existing construction: Structures for which construction commenced before February 23, 1983, for purposes of the floodplain management ordinance division of this chapter. Existing construction may also be referred to as "existing structures." 000 Federal Insurance Administrator: The Federal Insurance Administrator, who administers the National Flood Insurance Program of the Federal Emer enc~~ement Agency. 000 Flood or flooding: A general and temporary condition of partial or complete inundation of normally dry land areas from: (a) the overflow of inland or tidal waters or (b) the unusual and rapid accumulation or runoff of surface waters from any source or (c) mudflows which are proximately caused by flooding as defined by clause b) of this definition and are akin to a river of liquid and flowing mud on the surfaces of normally dry land areas, as when earth is carried by a current of water and deposited along the path of the current. Flood or ooding also includes the collapse or subsidence of land along the shore of a lake or other body of water as a result of erosion or undermining caused by waves or currents of water exceeding anticipated c c levels or suddenly caused by an unusually high water level in a natural body of water, accompanied by a severe storm, or by an unanticipated force of nature such as flash flood or an abnormal tidal sure. or by some similarly unusual and unforeseeable event which results in flooding from the overflow of inland or tidal waters. Flood insurance rate map (FIRM): The official maps of the county on which the federal insurance administrator has delineated 1 the special hazard areas ~~a *'~° ,.;~', ,.r°r,",w, ~~r°~ applicable to the county. A FIRM that has been made available di ig tally is called a Digital Flood Insurance Rate Map~DFIRM). Flood Insurance Stud~(FIS): an examination, evaluation and determination of flood hazards and, if appropriate, corresponding water surface elevations, or an examination, evaluation and determination of mudflow and/or flood-related erosion hazards. Flood, 100 year: See "Base flood." ~~ ~~ 1928: 88261.2 25 ~ Q ~ ~ ~'~ Floodplain or ood prone area: Any land area susceptible to being inundated by water rom any cn~ir^w Floodplain management: The operation of an overall program of corrective and preventive measures for reducing flood damage, including, but not limited to, emergency preparedness plans, flood control works and floodplain management regulations. Floodproofing: A Anv combination of structural and nonstructural additions, changes or adjustments to structures which reduce or eliminate flood damage to real estate or improved real property, water and sanitary facilities, structures and their contents. Floodway: The channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than one foot at any point. Some of these areas are shown on the county's Flood Insurance Rate Map. Floodway fringe: The area of the floodplain that can be completely obstructed without increasing the water surface elevation of the base flood by more than one foot at any point. Some of these areas are shown on the county's Flood Insurance Rate Map. 000 Hydrologic and Hydraulic Engineering Analysis: Analases performed by a licensed professional engineer in accordance with standard en ing eering_practices that are accepted by the Vir inia Department of Conservation and Recreation and FEMA, used to determine the base flood, other frequency floods flood elevations, floodwav information and boundaries, and flood profiles. 000 Letter o~p Amendment (COMA): An amendment based on technical data showing that certain property was incorrectly included in a desi nag ted special flood hazard area. A COMA amends the current effective Flood Insurance Rate Map and establishes that the property or structure is not located in a special flood hazard area. Letter o~p Change (LOMC): A Letter of Map Change is an official FEMA determination, by letter that amends or revises an effective Flood Insurance Rate Map or Flood Insurance Study. Letters of Map Change include a Letter of Map Amendment, Letter of Map Revision and Conditional Letter of Map Revision. Letter o~p Revision (LOMB): A revision based on technical data that may show Chan eg s to flood zones, flood elevations, floodplain and floodwav delineations, and planimetric features. Letter o~p Revision Based on Fill (LOMR-F): A determination that a structure or parcel of land has been elevated by fill above the base flood elevation and is, therefore, no lon eg r exposed to flooding associated with the base flood. In order to qualify for this determination, the fill must have been permitted and placed in accordance with the county's floodplain mana eg_ment regulations. i92s: ggz6i.2 26 U0~~9`? Letter of Map Revision, Conditional or Conditional Letter o~p Revision (CLOMR): A formal review and comment as to whether a proposed flood protection project or other project complies with the minimum NFIP requirements for such protects with respect to delineation of special flood hazard areas. A CLOMR does not revise the effective Flood Insurance Rate Map or Flood Insurance Study. 000 Lowest.floor: For purposes of the flood plain ordinance, the lowest floor of the lowest enclosed area (including basement). An unfinished or flood-resistant enclosure, usable solely for parking of vehicles, building access or storage in an area other than a basement area is not considered a building's lowest floor; provided, that such enclosure is not built so as to render the structure in violation of the applicable non-elevation design requirements of Code of Federal Regulations, 44 CFR ~ 60.3. Manufactured home: A structure subject to federal regulation which is transportable in one or more sections; is eight feet or more in width and 40 feet or more in length or is 320 or more square feet when erected onsite; is built on a permanent chassis; is designed to be used as a single-family dwelling, with or without a permanent foundation, when connected to required utilities; and includes the plumbing, heating, air conditioning and electrical systems contained in the structure. For floodplain management purposes the term "manufactured home" also includes park trailers, travel trailers and other similar vehicles placed on a site for greater than 180 consecutive days but does not include a recreational vehicle. For insurance purposes the term "manufactured home" does not include park trailers, travel trailers and other similar vehicles. Manufactured home park or subdivision: For purposes of the floodplain management ordinance, a parcel (or Conti ug ous parcels) of land divided into two or more manufactured home lots for rent or sale. 000 Mobile or manufactured home park: A plot of ground upon which two or more permanent mobile or manufactured homes are located and where spaces or lots are not for sale. Mobile or manufactured home subdivision: A subdivision, as defined in chapter 17 of this Code, which is designed solely for permanent mobile or manufactured homes. 000 New construction: For the purposes of the floodplain management ordinance division of this chapter, structures for which the start of construction commenced on or after February 23, 1983. 000 Recreational vehicle: A vehicle which is: (1) Built on a single chassis; i9as: ss26i.2 27 40(JU9~ (2) Four hundred gross square feet or less when measured at the largest horizontal projection; (3) Designed to be self-propelled or permanently towable by a light duty truck; and (4) Designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational, camping, travel, or seasonal use. 000 ~ecial flood hazard area (SFHA): The land in the floodplain subject to a one percent (1%) or greater chance of being flooded in any ig venom 000 Start o~construction: For purposes of the floodplain management ordinance, and for other than new construction and substantial improvement under the Coastal Barriers Resource Act (P.L. - 97-348) start of construction means the date the buildingpermit was issued, provided the actual start of construction repair reconstruction rehabilitation, addition, placement, substantial improvement or other improvement was within 180 days of the permit date. The actual start means either the first placement of permanent construction of a structure on a site, such as the pouring of slab or footings the installation of piles, the construction of columns, or any work beyond the stage of excavation• or the placement of a manufactured home on a foundation. Permanent construction does not include land preparation, such as clearing= rg adin~ and filling; nor does it include the installation of streets and/or walkways; nor does it include excavation for abasement footings piers or foundations or the erection of temporary forms; nor does it include the installation on the property of accessory buildings, such as garages or sheds not occupied as dwelling units or not part of the main structure. For a substantial improvement, the actual start of the construction means the first alteration of any wall, ceiling, floor, or other structural part of a building whether or not that alteration affects the external dimensions of the building. 000 Structure: Anything constructed or erected which has a permanent location on the ground or which is attached to something having a permanent location on the ground. For purposes of the floodplain management ordinance a walled and roofed building, including a Bias or liquid storage tank that is principally above ground, as well as a manufactured home. 000 Substantial damage: Damage of any origin sustained by a structure whereby the cost of restoring the structure to its before-damaged condition would equal or exceed 50 percent of the market value of the structure before the damage occurred. Substantial improvement: Any reconstruction, rehabilitation, addition or other improvement to a structure, the cost of which equals or exceeds 50 percent of the market value of the structure before the "start of construction" of the improvement. This term includes structures which have incurred "substantial damage," regardless of the actual repair work performed. The term does not, however, include either: i92s: ss261.2 28 pp+~~'~ (1) Any project or improvement of a structure to correct existing violations of state or local health, sanitary or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary to assure safe living conditions; or (2) Any alteration of a historic structure, provided that the alteration will not preclude the structure's continued designation as a historic structure. 000 Violation • For purposes of the floodplain management ordinance the failure of a structure or other development to be fully compliant with the county's floodplain management regulations. A structure or other development without the elevation certificate other certifications, or other evidence of compliance required in the floodplain management ordinance is presumed to be in violation until such time as that documentation is provided. Watercourse • A lake river creek stream wash channel or other topographic feature on or over which waters flow at least periodically. Watercourse includes specifically designated areas in which substantial flood damage may occur. (2) That this ordinance shall become effective immediately upon adoption. i92s: ssa6i.2 29 Q~(~1~~ ~~o CHESTERFIELD COUNTY i~°y~ BOARD OF SUPERVISORS -cl ~~~,e,: -~r'~ AGENDA hRGIN~ Page 1 of 2 Meeting Date: October 10, 2012 Item Number: 8.B.5.a. Subject: Approval of Grant Agreement with the Economic Development Authority and the Greater Richmond Aquatics Partnership County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve a Grant Agreement with the Economic Development Authority and the Greater Richmond Aquatics Partnership. Summary of Information: The Greater Richmond Aquatics Partnership ("GRAP") has invested approximately $14 million in Chesterfield County to construct a 54,000 square foot aquatics facility. Construction and operation of the facility in the County will provide significant economic benefits to the County in terms of capital investment, sports tourism, and public entertainment and recreation. In order to assist and promote the development and operation of the facility in the County, Economic Development staff negotiated the terms of a grant agreement with GRAP which would provide a grant from the County through the Economic Development Authority ("EDA") of a sum equal to the marginal increase in real estate taxes generated by the facility and paid to the County during the first five (5) years of operation. In exchange for the grant, CRAP must by July 31, 2013, have invested at least $14 million in capital expenditures on the property and create at least four (4) new full- time jobs. Preparers Will Davis Title: Director of Economic Development 0623:88941.1 Attachments: ^ Yes ~ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Staff recommends that the County Administrator be authorized to execute the grant agreement. The amount of the grant will not exceed $135,000 per year and will be requested each year in December for five consecutive years starting in December 2012. ~~~~~ GRANT AGREEMENT This Agreement (the "Agreement") made this day of 2012, by and among the County of Chesterfield, a political subdivision of the Commonwealth of Virginia (the "County"), the Economic Development Authority of the County of Chesterfield, a political subdivision of the Commonwealth of Virginia (the "EDA"), and Greater Richmond Aquatics Partnership, a Virginia ,located at z n, ~a •n c+.-oo+ v;,,~,„,,,,,,a ~';,•b;~;~ '' =`'~n5050 Ridgedale Parkway. Richmond. Virginia, 23234 "GRAP"), recites and provides as follows: Recitals WHEREAS, GRAP has invested approximately 4 mi lion in Che terfield County to construct a X854,000 square foot facility which includes 25 yar arm water 1 and a therapy pool ("Facility") on a parcel of land loc\ated in the and identified as Tax Parcel No. 77~6882~930000 fining approximately 8.2 acres WHEREAS, GRAP has emj~loyed~pproxi~ WHEREAS, t Coun and A have d Facility in Chesterfield ounty •11 prove e si nifi in terms of capital in stmen e ployment, opportunities; and y 4 arsons at the Facility; and that constructing and operating the economic benefits to Chesterfield County sports tourism and public entertainment WHEREAS, in order to assist and promote the development and operation of the Facility in the County, the County and the EDA have agreed to make an economic development grant to GRAP, through the EDA, subject to the terms of this Agreement (collectively, the "Grant"); and WHEREAS, it is the desire of the parties to enter into this Agreement in order to set forth the understanding of the parties in connection with the Grant and the conditions thereof. o623:sgg2s.1 i ~'~~ ~".(~'~ NOW, THEREFORE, in consideration of the terms and provisions set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the parties, it is agreed as follows: 1. Grant Terms. In consideration of and conditioned upon GRAP's performance provided herein, the County and the EDA, subject to appropriation by the County's Board of Supervisors, agree to Grant to GRAP a sum equivalent to the amount f the marginal increase in real estate taxes generated by the Property upon which the Facility i constructed and paid to the County during the first five consecutive years after t elFacility obtains a certificate of occupancy. Such amount shall be verified by the T asur and Real state Assessor of the County. The parties agree that the tax assessed, value of the operty prior construction of the Facility was $ and th t the Property was $ 2. Performance O li ati s. In ~ receiving the "Performance Date) which shall to the County on the unimproved of and condition precedent to following conditions by July 31, 2013 (the be s~ppo~ed by verifiable documentation provided to the EDA and/or County upon request: (a) the Facility; and at least $14,000,000 in capital expenditures for construction of (b) created at least six (g4) new full time jobs. 3. Taxing Obli atg ions. This Agreement is contingent upon the County receiving real estate taxes on the Property and Facility for a minimum of eight (8) years following the issuance of the occupancy permit for the Facility. If the Property or Facility becomes exempt ~~~`~.v 0623:88825.1. 2 from real estate taxation at any time for any reason within the eight (8) years after the certificate of occupancy is issued, GRAP shall promptly refund to the EDA the full amount of the Grant. 4. General Provisions. (a) Count~~ht to Inspect. The County and/or EDA shall have the unlimited right to inspect the Facility, and have reasonable access to GRAP's records related to the operation of the Facility which the EDA and/or County determine ar necessary to verify compliance with this Agreement. (b) Notices. All notices and other commu 'c ions required or permitted hereunder shall be in writing and directed as follows: \~ ~~ If to the County, then to: James J. L. Ste~gmaier County Adm'nistrator P.O. Box 40 ~~ Ches rfield, 'rginia 23832 '~ ,, If to the EDA, then to: Chairm ~ cono is Develo ent~uthority c/o Chesterfield C unty Department of Ec mic Devel ent P. O. ox 76 Chest feel ,Virginia 23832 nd Director of Economic Development County of Chesterfield P. O. Box 760 Chesterfield, VA 23832 With a copy to: County Attorney P. O. Box 40 Chesterfield, Virginia 23832-0040 If to GRAP, then to: Greater Richmond Aduatics Partnership 5050 Rid~edale Parkway Richmond, Virginia 23234 ~~~+ 0623:88825.1 3 ~~o CHESTERFIELD COUNTY ~~~ BOARD OF SUPERVISORS l ~' ~~, ~~ AGENDA ~RGIN~' Page 1 of 2 Meeting Date: October 10, 2012 Item Number: 8.B.5.b. Subiect: Approval of Grant Agreement with the Economic Development Authority and Uphoff Ventures Related to Construction of Uptown Alley County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve a Grant Agreement with the Economic Development Authority and Uphoff Ventures related to construction of Uptown Alley. Summary of Information: Uphoff Ventures ("Uphoff") has begun construction of a $17 million, 56,000 square-foot family entertainment complex in Chesterfield County located at 6101 Brad McNeer Parkway. When complete, the complex will include 36 bowling lanes, 2 full-service restaurants and a conference center. Upon completion, Uphoff expects to employ approximately 100 employees. In order to assist and promote the development of the facility in the County, Economic Development staff negotiated the terms of an agreement with Uphoff which would provide a grant from the County through the Economic Development Authority ("EDA") of a sum equal to the amount of marginal increase in real estate taxes generated by the facility and paid to the County during the first two years of operation. In exchange for the grant, Uphoff must by July 31, 2013, invest at least $17 million in capital expenditures on the property and create at least eighty (80) new full-time jobs. Preparers Will Davis Title: Director of Economic Development 0623:88940.1 Attachments: ^ Yes No # fp®~:.~.~5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Staff recommends that the County Administrator be authorized to execute the grant agreement. The exact amount of the grant will not exceed $250,000 over the life of the grant and will be requested annually every December for the first two full years of Uphoff's operation of the facility. GRANT AGRE>uMCNT 'I'bis Agreement (the "Agreeir~eirt"} tirade this 27'x' day of August, 2012, by and among the County of Chesterfield, a political subdivision of the Commonwealth of Virginia (the "County"), tl~e Economic Development Authority of the County of Chesterfield, a political subdivision of the Commonwealth of Virginia (the "EDA"), and Uphoff Ventures, LLC, Richmond, Virginia 23236, recites and provides as follows: Recitals WHEREAS, Uphoff Ventures plans to invest approximately $17 million in Chesterfield County to construct a 56,000 square foot family ,entertainment complex located at 6101 Brad McNeer Parkway which shall include ~' bowling lanes, two fitll service restaurants, and a conference center ("Facility"); and WHEREAS, Uphoff Venhu•es expects to employ approximately 100 persons at the Facility; and WHEREAS, the County has determined that locating and constructing the Facility in Chesterfield County will provide significant economic benefits to Chesterfield County in terms of capital itlvestment, employment and public entertainment opportunities; and WHEREAS, in order to assist and promote the development of the Facility in the County, the County and the EDA }rave agreed to make an economic development grant to Uphoff Ventures, tlrr•ouglr the EDA, subject to the terms of this Agreement {collectively, the "Grant"}; and WHEREAS, it is the desire of the patties to enter into this Agreement in order to set forth the understanding of the parties in connection with the Grant and the conditions thereof. 0623:86261. I 1 NOW, THEREFORE, in consideration of the terns and provisions set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the parties, it is agreed as follows: 1. Grant Terms. In consideration of and conditioned upon Uphoff Ventures performance provided herein, the County and the EDA agree to: {a} Subject to appropriation by the County's Board of Supervisors, Grant to Uphoff Ventures a sum equivalent to the amount of the marginal increase in real estate taxes generated by the Facility and paid to the County during the first two consecutive years after the Facility is constructed and obtains a cez•tificate of occupancy. Such amount shall be verified by the Treasurer and Real Estate Assessor of the County. The Grant will be made in two (2) separate payments, one after each of the two full tax years after the Facility receives its cez-tificate of occupancy. The paz'ties agree that the taxes owed on the property prior to construction of the Facility were $11,960.50 per year. 2. Performance Obli atg ions. In consideration of and condition precedent to receiving the Grant, Uphoff Ventures shall have satisfied the following conditions by July 31, 2013 {the "Perfomnance Date") which will be supported by verifiable documentation provided to the EDA and/or County upon request; (a) invested at Ieast $17,000,000 in capital expenditures for construction of the Facility; and (b) created at least eighty (80) new fizll time jobs. 3. General Provisions. {a) Courzty's Right to Inspect. The County and/or EDA shall have the unlimited right to inspect the Facility, and have reasonable access to Uphoff Ventures' records 0623:86261. I 2 p~2~~_ related to the operation of the Facility which the EDA and/or County determine are rrecessary to verify compliance with this Agreement. (h) Notices. AlI notices and other communications required or permitted hereunder shall be in writing and directed as follows: If to the County, then to: James 3. L. Stegmaier County Administrator P.O. Box 40 Chesterfield, Virginia 23832 if to the EDA, then to: Chairman Economic Development Authority c/o Chesterfield County Department of Ecanomic Development P. O. Box 760 Chesterfield, Virginia 23$32 and Director of Economic Development County of Chesterfield P. O. Box 750 Chesterfield, Virginia 23$32 With a copy to: County Attorney P. O. Box 40 Chesterfield, Virginia 23$32-0040 If to Uphoff Ventures, then to: Steven M. Uphoff CEO/President 4900 West Hundred Road Chester, Virginia 23831 With a co~~to: Cassandra M. Moore Uptown Alley I P. O. BOX 1750 Chesterfield, Virginia 23832-1750 0623:862G i .1 3 ~1~"~~..'~b Ali such ziotices and coinrniznications shall be {i) delivered by certified or registered mail, return receipt requested, and postage prepaid or (ii) delivered by deposit with a reputable overnight de[ivezy service. (c) Amendments. Neither this Agreement nor any term, covenant, or condition hereof may be modified or amended except by an agreement in writing, executed, and delivered by the parties hereto. (d) Assignment. This Agreement may not be assigned by Uphoff Ventures without the prior written consent of the EDA. (e) Conditions Precedent. The obligations of Uphoff Ventures, the County and the EDA ender this Agreement are expressly conditioned upon approval of the County's Board of Supervisors and the appropriation by it of the necessary funds. (f) Joint Obli atg ions. The provisions of this Agreement requiring two or more parties to take action together require the named parties, acting in good faith, to take all actions reasonably possible and within their power to accomplish the result indicated. (g) Counterparts. This Agreement, which includes the Exhibit attached hereto and incorporated hexein, may be executed in counterparts, and if executed in counterparts, each such counterpart shall constitute one and the same instrument. (h) Non_Waiver. No party lzez-eto shall be deemed to have waived the exercise of any right hereunder unless such waiver is made expressly and in writing, and no such waiver of any such right in any one instance shall be deemed a waiver as to any other Instance of az~y other right. (i) Completeness; Modification. This Agreement constitutes the entire agreement between the parties with respect to the transactions contemplated hereby and 0623:86261. I 4 supersedes all prior discussions, understandings, agreements, and negotiations between the parties. This Agreement may be modified only by a written instrument duly executed by the parties. All rights and obligations of the parties shall survive the Closing and not be merged in the conveyance of the Property. (j) Severability. If any term, covenant or condition of this Agreement, or the application thereof to any person or circumstance, shall to any extent be invalid or unenforceable, the remainder of this Agreement, or the application of such term, covenant or condition to other persons or circumstances, shall, at the option of Uphoff Ventures, not be affected thereby, and each term, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law. (k) No Partnership. This Agreement does not and shall zzot be construed to create a partnership, joint venture, or any other relationship between the parties hereto except the relationship specifically established hereby. (1) Days. if any action is required to be performed, or if any notice, consent or other communication is given, on a day that is a Saturday or Sunday oz• a legal holiday in the jurisdiction in which the action is required to be performed or in which is located the intended recipient of such notice, consent or other communication, such performance shall be deemed to be required, and such notice, consent or other communication shall be deemed to be given, on the first business day following such Saturday, Sunday or legal holiday. Unless otherwise specified herein, all references herein to a "day" or "days" shall refer to calendar days and not business days. QG23:86261.1 5 (tn) Auplicable Law. This Agreement shall be subject to and interpreted in accordance with the laws of the Commonwealth of Virginia. Any action brought to etrlorce this Agreement shall be brought in the Circuit Court for the County of Chesterfield, Virginia. WITNESS the following signahu•es and seals. r,_ UPHOFF VENTURES, LLC Name: Ste en M. Uphofl~- Title: CEO/President Date: ! r ! L• ~4 rc' COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Conunonwealth of Virginia By: Name: Title: _ Date: ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virgina By: Name: Title: _ Date: QG23:8G2G 1. ( 6 ~~ CHESTERFIELD COUNTY ~:"'~ BOARD OF SUPERVISORS Page 1 of 1 ~~ ~~~-„~~~ AGENDA yRCIN~' Meeting Date: October 10, 2012 Item Number: 8.B.5.c. Subject: Approval of Grant Agreement with the Economic Development Authority and Honeywell International County Administrator's Comments: County Administrator: Board Action Regueste . The Board is requested to approve a Development Authority and Honeywell transfer the associated grant funding. Grant Agreement with the Economic International, and appropriate and Summary of Information: Honeywell International ("Honeywell") has decided to expand production at two specialty fiber/specialty chemical manufacturing facilities it operates in Chesterfield County. Chesterfield County successfully competed with North Carolina and Dinwiddie County, Virginia for this expansion. When complete, the expansions will result in capital improvement in land, buildings, machinery, and /or equipment of approximately $33.5 million and the creation of at least fifty-three (53) new full-time jobs in the County. In order to induce the company to expand its current production facilities in the County, Economic Development staff negotiated a grant agreement which will award a grant to Honeywell through the Economic Development Authority ("EDA") in the amount of $285,000 upon completion of the planned capital improvements and the creation of at least forty (40) new jobs. Staff recommends that the Board approve the grant agreement, and appropriate and transfer $285,000 to the EDA to be used as an inducement grant to Honeywell pursuant to the terms of the agreement. There is a sufficient balance in the economic development reserve to fund the Honeywell grant. Preparer: Will Davis Title: Director of Economic Development Preparer: Allan Carmody Title: Director of Budget and Management Attachments: Yes No # ®~.~~~ PERFORMANCE and GRANT AGREEMENT This Performance Agreement, dated this 13th day of August, 2012, by and between Honeywell International, Inc., a Delaware Corporation, located in Cheste~eld County, Virginia (the "Company"), and the Economic Development Authority of the County of Chesterfield (the "EDA"), recites and provides as follows: Recitals WHEREAS, as an inducement and consideration for the Company to expand production at two of its specialty fiber/specialty chemical manufacturing facilities located in Chesterfield County (collectively referred to as the "Facility"), the EDA has agreed to provide a Chesterfield Opportunity Grant to Honeywell International, Inc. subject to the terms of this Agreement, and WHEREAS, when completed, the expansion is expected to result in a capital investment in land, buildings, machinery and/or equipment of approximately $33,500,000, and creation at least fifty three (53) new full time positions in Chesterfield County; and WHEREAS, it is the desire of the parties to enter into this Agreement in order to set forth the understanding of the parties in connection with the expansion of the Facility, this grant, and the conditions thereof, NOW, THEREFORE, in consideration of the terms and provisions set forth herein and other good and valuable consideration, the receipt in sufficiency of which are hereby acknowledged by the parties, it is agreed as follows 1. Chesterfield Opporiunit~ant. l.l. In General. After execution of this Agreement, and upon the Company's achievement of the Company's Performance Obligations (as described below), the EDA through the County's Department of Economic Development ("Department") will award to the Company a Chesterfield Opportunity Grant in the amounts described below ("Grant"). Because the Company's planned expansion is expected to occur in two phases, the Grant will be divided into two separate payments, Phase One and Phase Two, to be paid to the Company at the comple~ ~ ~ emu:: 1.2.1. The Company shall make a capital investment of at least $33,500,000 at its Facility within 36 months of the date of this agreement ("Capital Investment Goal"). The capital investment shall include expenditures related to utilities and other infrastructure, improvements to plumbing, electrical and lighting systems, transportation improvements and landscaping, and machinery and equipment associated with expansion, productivity improvements and investment. The capital investment shall occur in two phases. In Phase One, the Company will a capital investment of at least $20,000,000. In Phase Two, the Company will make an additional capital investment of at least $13,500,000. EDA shall count appropriate expenditures incurred by the Company after June 30, 2011 towards the Capital Investment Goal, which the Company represents was the date the expansion project began. 1.2.2. The Company shall create at least fifty three (53) new jobs (as defined below) at the Facility within 36 months after the date of this agreement. In Phase One, the Company will create at least twenty-five (25) such new jobs. In Phase Two, the Company will create at least an additional fifteen (15) such new jobs.A "new job" means new permanent full-time employment of an indefinite duration at the Company's place of business for which the Company pays the standard fringe benefits for the employee. EDA shall count new jobs created in the Company's Facility since June 30 2011. 1.2.3. The Company shall provide to the EDA or Department any documentation it may reasonably request at any time in order to verify compliance with the Performance Goals that the Company has represented to the EDA have been met. 1.3. Payment of Award. Upon the Company certifying to the EDA and the EDA confirming that the Company has met the Performance Obligations (as described above) for Phase One, the EDA will pay to the Company the sum of $185,000. Upon the Company certifying to the EDA and the EDA confirming that the Company has met its Performance Obligations for Phase Two, the EDA will pay to the Company the additional sum of $100,000. EDA shall confirm that Company has met the Performance Obligations and payment of tl~ ~ ~ ~ ~, deficiency with 30 days of receipt of this notice, the entire amount paid to the Company under that Phase of the Grant shall be refunded to the EDA Any repayments shall be due from the Company to the EDA within thirty (30) days of the Department's request for such repayment. 2. General Provisions. 2.1. Notices. All notices and other communications shall be given in writing at the addresses set forth below and sent by hand, by U.S. mail, or by anationally-recognized, overnight, package delivery service: If to the Company: Honeywell International, Inc. 101 Columbia Road. Morristown, New Jersery 07960 Attention: John Bowles With a Copy To: Honeywell International, Inc. 15801 Woods Edge Road. Colonial Heights, VA 23834 Attention: Paul Harris If to the EDA: Chairman Economic Development Authority c/o Chesterfield County Department of Economic Development 9401 Courthouse Road, Suite B Chesterfield, Virginia 23832 and Director of Economic Development County of Cheste~eld 9401 Courthouse Road, Suite B Cheste~eld, VA 23832 With a Copy To: County Attorney ~ ~ ~' n n T___ A!~ laws of the Commonwealth of Virginia and any action brought to enforce its terms shall be brought in the Circuit Court for Chesterfield County. 2.4. Assi nom. None of the rights or responsibilities under this Agreement or any related agreement shall be transferred or assigned, including by operation of law without the prior written consent of the other party. Notwithstanding the preceding sentence, the Company shall have the right, without the consent of the EDA to assign its rights and responsibilities under this Agreement to any entity controlled by it, provided that (i) the Company shall remain liable for the performance by any such assignee of its obligations under this Agreement, (ii) the Company shall provide written notice of such assignment to the EDA, and (iii) such assignee shall assume all of the obligations of the Company under this Agreement. 2.5. Confidentiality. Each party agrees to keep confidential the matters contained in this Agreement, except as may be required by applicable law, including the Virginia Freedom of Information Act, Virginia Code § 2.2-3700 et seq., as the same may be amended from time to time, until a public announcement of the Company's decision to expand its operations within the County. 2.6. Counterparts. This Agreement may be executed in counterparts, and if executed in counterparts, each such counterpart shall constitute one and the same instrument. 2.7. Representatives Not Individually Liable. No member, trustee, officer, official, representative, employee, director, or partner or their respective successors or assigns of any party hereto shall be personally liable in the event of any default or breach of any obligation under the terms of this Agreement. 2.8. Non-Waiver. No party hereto shall be deemed to have waived the exercise of any right hereunder unless such waiver is made expressly and in writing, and no such waiver of any such right in any one instance shall be deemed a waiver as to any other instance of any other right. 0 ~?~ ~ ~.`~+` 2.9. Headings. The headings in this Agreement are for purposes of 2.10. Completeness; Modification. This Agreement constitutes the entire agreement between the parties with respect to the transactions contemplated and supersedes all prior discussions, understandings, agreements, and negotiations between the parties. 2.11. Severability. If any term, covenant or condition of this Agreement, or the application thereof to any person or circumstance, shall to any extent be invalid or unenforceable, the remainder of this Agreement, or the application of such term, covenant or condition to other persons or circumstances, shall, at the option of the Company, not be affected thereby, and each term, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law. 2.12. No Partnership. This Agreement does not and shall not be construed to create a partnership, joint venture, or any other relationship between the parties hereto except the relationship specifically established hereby. WITNESS the following signatures and seals. Honeywell International Inc. By: ~~% Name: Murray Grainger Title: Business Director, Advanced Fibers and Composite, Honeywell Performance Materials and Technology Date: August 12, 2012 ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD a political subdivision of the Commonwealth By: .~~" ~.~~-- ,~ ,~ ,.~, C~~ ~ w~_.~,.~::~ AT.....,. ~. CHESTERFIELD COUNTY ~~~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA ive9 y Meetina Date: October 10, 2012 _ Item Number: 8.6.6. Subiect: Approval of the Annual Renewal of the Economic Development Authority Note for the Cloverleaf Mall Purchase County Administrator's Comments: County Administrator: Board Action Regu ted: The Board is requested to approve a renewal of the note between the Economic Development Authority and Wells Fargo for the purchase of Cloverleaf Mall. Summary of Information The Chesterfield Economic Development Authority has an existing line of credit with Wells Fargo Bank on which it has drawn $16,596,200 to fund the acquisition of Cloverleaf Mall. wells Fargo is willing to renew the existing line of credit for the outstanding principal amount of $16.6 million through October 1, 2013, with no change in the interest rate, which will remain at LIBOR plus 60 basis points. And, as has been the case since October of 2008, Crosland remains contractually committed to paying the carrying costs on the line of credit. The Economic Development Authority approved the renewal of the line of credit at their regular meeting on September 20th Preparers Allan M. Carmody Title: Director Budget and Management Attachments: ~ Yes ^ No ~~_ ~~" ~_~b~ ~~~yr~. • 1:1y .. ._~. .~?RGP.'1~A, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: October 10, 2012 Item Number: 8.6.7. Subject: Revise School Board FY2013 Grant Fund Appropriations County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests that the Board of Supervisors increase the Instruction appropriation category in the School Board's Grant Fund by $2,007,944 consistent with two resolutions adopted by the School Board and provided in Attachments A and B. Summary of Information: Chesterfield County Public Schools (CCPS) receives grants from various funding sources each year. The School Board's FY2013 Approved Annual Financial Plan included an appropriation of $25,600,700 for 34 grants and 338.0 full-time equivalent positions in the School Grants Fund. Since the adoption of the budget, CCPS has new grants, the unanticipated continuation an increase in the IDEA, Part B, Sectio award. The total for all current changes i $2,007,944. Below is a summary of each revision. Preparers Marcus J. Newsome, Ed.D. Attachments: ^ Yes ~ No received notification of five of one other school grant and n 611, Flow-Through Sub-grant n grant funding for FY2013 are of the grant awards and the Title: Superintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA 1) In-School Youth Services programs will be initiated at Meadowbrook and Community High Schools, as well as an unanticipated continuation for a second year at Bird High School as part of the Workforce Investment Act (WIA). All of these schools have a high percentage of disadvantaged students and have low on-time graduation rates. These schools will receive supplemental services for a number of eligible students. Exiting participants will leave the program with a high school diploma or GED, a clearly defined career plan and work experience. The grant amount for Meadowbrook and Community HS combined is $556,520 and the award for Bird is $368,844. The grant period is June 26, 2012 to June 30, 2013. 2) Transforming the Engagement of Students in Learning Algebra (TESLA project) - in conjunction with the Harvard Graduate School of Education, CCPS will implement TESLA curriculum in elementary and middle schools to boost student interest in math through online games and other digital technology. The grant award associated with the current school year is $154,520 and the grant period ends December 31, 2012. 3) MSP Institute Mathematics Specialists in Middle School: - in conjunction with Virginia Commonwealth University, CCPS will employ two mathematics specialists to support professional growth of their colleagues and promote enhanced mathematics instruction and student learning throughout two of our middle schools, Robious and Carver. The grant award is $130,000 and the grant period is August 1, 2012 to July 31, 2013. 4) 21St Century Community Learning Center Grants (CCLC) is a federal grant with a possibility of a two year continuation based upon availability of funds. Subsequent years of the same amount will be included in the annual budget. This grant is funded under regulatory provisions for projects under Title IV, Part B. a.Chesterfield Community High School will use the awarded funds to provide 75 at-risk students with small group remediation and online instruction giving them the opportunity to improve their current grades, recover lost credits and include additional coursework. Students will explore opportunities that will prepare them for life planning, college, and careers. Opportunities will include applying to John Tyler Community College with a goal of completing two college credits. They will experience work environments through a partnership with Hands-On Greater Richmond and their parents/guardians will be provided with access to scholarships that will allow them to enroll in Chesterfield County's Adult Continuing Education Courses facilitating learning both at home and in school. The grant award for the current school year is $184,253 with a grant period of July 1, 2012 through September 30, 2013. b. Providence Middle School will use the awarded funds for instructional and recreational activities for 90 at-risk 8t" grade students. These students will also explore future pathways through online and hands-on instruction that include career, entrepreneurship and continuing education. The program goals include providing participating students with summer activities that will help them prepare for secondary education and presenting coursework that will allow them to transition to high school with credits. The coursework will also accommodate tuition costs for parents/guardians for completion of Adult Continuing Education Courses that may include GED preparation or testing. The grant award for the current school year is $198,708 with a grant period of July 1, 2012 through September 30, 2013. ~~' 44v CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA 5) IDEA, P.L. 112-74, 2012-2013 Part B Section 611 is a federal grant awarded annually to Chesterfield County Public Schools. It is funded under Part B of the Individuals with Disabilities Education Improvement Act. This grant is used primarily for Special Education positions and is consistent with the reimbursement requirements and regulations required of an LEA awarded these funds. The awarded amount for the 2012-2013 school year has exceeded last year's award by six percent. The history of this grant has shown no significant increases in the past three fiscal years, consequently the awarded amount has surpassed the anticipated allocation. The grant award for the current school year is $11,215,099 which requires a revision to increase the budgeted amount by $415,099 with a grant period beginning July 1, 2012 with an obligation of funds prior to September 30, 2014. Memo #70 Attachment VIRGINIA: At a work session of the Chesterfield County School Board held Monday afternoon, September 24, 2012, at four o'clock in the School Board Administration Building an Krause Road PRESENT: Patricia M Carpenter, Chair David S Wyman, Vice-Chair Carrie E Coyner Thomas J. Doland Dianne H Sr~~ith RESOLUTION WHEREAS, Chesterfield County Public Schools has received grant awards for the 2012-2013 school year that were unanticipated at the time of budget adoption; and WHEREAS,. the grant award for IDEA was greater than originally anticipated, and WHEREAS, these changes have necessitated an increase in the Instruction appropriation for FY2013; NOW, THEREFORE, BE IT RESOLVED, that on motion of Dianne Smith, seconded by Carrie Coyner, the School Board hereby requests the Board of Supervisors to increase the instruction appropriation category for FY2013 by S798,060 I Carol Timpano, Clerk r ,' .~- ' ~ ~ % Marcus J. Newsome. Superintendent ~~ Menlo #66 Aitachrttent VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, September 11, 2012, at six-thirty o'clock in the Public Meeting Room of the Chesterfield County Courthouse Complex PRESENT: Patricia M Carpenter, Chair David S Wyman. Vice-Cttair Carrie E Coyner Thomas J Doland Dianne H Srttith RESOLUTION WHEREAS, Chesterfield County Public Schools has received grant awards for the 2012-2013 school year that vrere unanticipated at the time of budget adoption; and WHEREAS, these changes have necessitated an increase in the Instruction appropriation for FY2013; NOW, THEREFORE, BE IT RESOLVEt7, that on motion of David Wyman, seconded by Thomas Doiand, tf~e School Board hereby requests the Board of Supervisors to set a public hearing and subsequently. upon favorable response, increase the instruction appropriation category for FY2013 by S1,200,884 Carol Timpa~no. Clerk ~- Marcus J. New,%sorl7e, Superintendent -. ~~ y ;~~; hRCIN~p. ~.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 10, 2012 Item Number: 8.8.8. Subiect: Award of Contracts for Mechanical Engineering Services to Thompson Consulting Engineers and 2rw Consultants County Administrator's Comments: County Administrator: ues Authorize the County Administrator to execute requirements contracts with Thompson Consulting Engineers and 2rw Consultants for mechanical engineering services. Summary of Information: In order to analyze, design and specify replacement heating, ventilating and air-conditioning systems for various buildings over the next five years, the county developed a Request for Proposals (RFP) for qualified design consultants. Thompson Consulting Engineers and 2rw Consultants were selected unanimously by the proposal review committee from a slate of eleven firms that submitted proposals in response to RFP 12-0429. The committee determined that the two firms demonstrated their expertise and experience in mechanical engineering, as well as the ability to provide the required services with a commitment to quality, creativity, and innovation. These contracts are for one year with the option of four one-year renewals. Preparers Robert C. Key Title: Director, Department of General Services Attachments: ~ Yes ^ No #,~~~ ~-~ ,~~ytFlEl,O ~~ u ~ y~. ~~• .,~'. .~.~.._ ~- L4Y /$ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 10, 2012 Item Number: 8.6.9. Subject: Award of Construction Contract to Godley and Son, Extension of an Offsite Waterline along Belmont Road County Administrator's Comments: County Administrator: Board Action Requested: Incorporated for the Authorize the County Administrator to execute a contract with Godley and Son, Inc., in the amount of $338,861.00 for the extension of an offsite waterline along Belmont Road for Fire Station 22. Summary of Information: Godley and Son submitted the low bid out of nine companies for the construction of approximately 2,706 linear feet of a 16-inch diameter ductile iron waterline from the intersection of Whitepine Road and Belmont Road, to extend along Belmont Road to the Church of the Nazarene property line. Completion of the waterline fulfills the contractual obligation for conveyance of the property for Fire Station 22 from the Church of the Nazarene to Chesterfield County. This work includes valves, hydrants and other appurtenances as necessary. There are sufficient resources in the Fire Station 22 project to fund the construction of the waterline. Preparer: Rob Key Title: Director, General Services Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: ~ Yes ^ No # a~'~'~~ $' y ~, ~ ~. ,~~r; .. 1.19 ~!. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 10, 2012 Item Number: 8.8.10. Subject: State Roads Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Adoption of a resolution for referenced state roads acceptance. Summary of Information: Bermuda District: Meadowville Landing at Rivers Bend Section 1 Preparers Richard M McElfish Title: Director, Environmental Engineerin Attachments: ^ Yes ~ No # TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - MEADOVWILLE LANDING AT RIVERS BEND SECTION 1 DISTRICT: BERMUDA MEETING DATE: October 10, 2012 ROADS FOR CONSIDERATION: ANCHOR LANDING c7 ANCHOR LANDING DR ANCHOR LANDING PL BASILIA CT BLUEWATER DR BLUEWATER TER DEEPWATER COVE DR SHALLOW COVE DR Vicinity Map: MEADOWVILLE LANDING AT RIVERS BEND SECTION 1 a GHPl',~~UJSti'N Li ~ EK DR ~y22 ,F~RGRE ` P N L ' ASER TER - O~'_._ O~U~ fI ~ ~ ~~~pZERO~ v I yp}~~ I J+,y 0 GNp~ 9~~0 p2~ o '. ~Y C~ inr' ~~ eo` ~- ~ FAR M N ~ P R __ ~`- ~' MEADOlM/ILLE RD n ~. QQ .S Z O m70 P~ ~pGE TER ~6 ~ C' ~ yG,A c~ o,~ "~o 4ua R~°Gecr ,~ys~ oau~"~~'-~ G'~Q ,c~ NWHZE S~c'OC Ch.i18 CRES7g~VD ~O`fl 2i`YO F '9,p91, Ec~' ~iy 4 G/~ 4 ROTU 2 SEEN VIS7AD S{~~ z `~~ PO NDQ C'T 2 R ~ J ~ 1 ~ ~~ ` ~~yy G2o ~~¢ 9 os~v of I Mo 5 ? ~ '.'~ ~~P9 ~,y Z ~N~SE oOLO 1. BA TI STA CT ~ ~ ~ GRG ~ 2 STO BRIDGE LN 0s~ > 2 \ y,o G' ATO URG LN J N IVERP LCIR Gy \ ~pJ`~~ ~o y \1 ' QJ' IlL kONN ~~ MEA-ONN ! % ~ G cs ~ r v Oryq~ TAZEW ELL AVE G m NSI DE CT ~ ~FFPC OF FS'< 1~P, ~ 0 U ~ Produced By Chesterfield County GIS ~_ ~' ~~~~ CHESTERFIELD COUNTY ~ _ y"~ BOARD OF SUPERVISORS Page 1 of 1 ~' A ENDA Meeting Date: October 10, 2012 Item Number: 8.B.11.a. Subject: Request to Quitclaim Various Easements Across the Property of William K. and Lori S. Thibault County Administrator's Comments: County Administrator: Board Action Rec Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' sewer easement, a 16' water easement, a 20' storm water management system/best management practice access easement, and six variable width storm water management system/best management practice easements across the property of William K. and Lori S. Thibault. Summary of Information: William K. and Lori S. Thibault have requested the vacation of a portion of a 16' sewer easement, a 16' water easement, a 20' SWM/BMP access easement, and six variable width SWM/BMP easements across their property as shown on the attached plats for the Ashton Creek Winery project. This request has been reviewed by Environmental Engineering and Utilities. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No ~ ~ ^ ~~. # ~ ~ ;,.~ ~c~~ as ~IICINITY SKETCH Request to Quitclaim a Portion of a Sixteen Foot Sewer Easement, a Sixteen Faot Water Easement, a Twenty Faot Storm Water Management SystemlBest Management Practice Access Easement, and Six Variable Width Storm Water Management SystemlBest Management Practice Easements Across the Property of William K. and Lori S. Thibault ~' 1 1 ~' ~ `r ~~ ~ _ ~ ~~ ' ~~ F ~ ~ ~t ~,~ ~~ V ~ ~~~~ ~~ ~ ~ ~ ~ /~~ 1 ~ {~ V (} ~ i 5 551 ~~~~~~ ~ ~ ~ ~ ~y 5 Q 4 t 1 S~~-~ 0~ ~~ 0 u~ ~ ' :,` ~ ~ 16 Sewer Easement, '16' l,~fater ',, Easement. 2U' SWMIBMP Access Easement and Variable ~ Width SWMIBMP Easements to be Quitclaimed J .. . ~ N Chesterfield County Department of Utildies 1 4'v ~ ~!~' ~ ` E `. .T_ i IICY - ~Y~3.5: Re t 0 0 H a J ~ ym n o ~ ~ ° ~ j l,£8EZ tfINlO2iln `2~31S3HO W ~ ~ ~~ ~ ` ~lt1MHJIH Slnda NOS2~3dd~f I.OS~b6'8 ~Otit~~ d a m m in ~ ~= m W ~dO ~12~3dO2id ~Hl SSObO`d ~~ ; m a ~ ~ ~ S1N3W3St/~ 2i3M3S'8 2i~1t~M a31t/Ob'n JNIMOHS 1`d~d CNU ~ '- ~ £n z~ 8~ ~ / / 0 > r a U r w N ~ - W d J m Q ~w eW a ~m¢ w~nam 0 ~ /~ wean ~ ~` W / ~ _ '- , a ~~ d / ~Q ` 08 E /~ ~pW / - ~e Td. c ~~ - - ~ a ~ s oN E&Wk ~~ om ~m = $ 4" 44 z ~ - - - os / ~ ~ e -__ ~ - N / Q / oam n' 7 ~ ~ tay \\ F z ~~a ~ Z ~ s -~ ` - - _ _ yiu 3 . . ~n b; ry e' ~ / /~ / ~~ ~ ff ~~a~o Y i ~ ~ ~~ ~ Ylo g~ga?~` QZN) h ~~M1`a ZwU~ igrteu~" 1¢/I W 6 I a~mg~~ ~ m0o4~ ~~m.a - - £~ ~ ``~ ~°m V -~__ a ~/ ~ t0'![9 ~ ~n~„R~~, 3_sr,~rsa~_ - ~~~~x~a :~m;~~~ i I ~~ i _ No W ~~a~ ~~ a m > i~~~ ~ ~w ~w~ 0 ~ m~ w i ~~ ~~~< ~ ~¢ wzac~ ~~ ~ ~ 3 ~ N ~ R _w ~m ~ ~~ o N O ~~ ~ ~ ~ol~ I~ m I Z W e aa~ I w -~ I Zoo I~ 00 ~ i i i i i - i~ i ~i '~ Z ~ ~~ o> r.- \ W Z d U ~~ r Q w O ~ 'iF - ~ 3~P~ it 4 `~p~p ~ \e~ WwpO i ~~3 F-I io~ t _ ~~ `~~ _ -~ ~$W ` ~ as -~ ~*.ff I I - '-~ ~ I I _ ~ I - o ~ .oe sag I U -~'.9a=L = ~~ iQ 6~1 __~ ~__ agu- _ - ~ g~ id a8°~~W I -4a ~~ ~ ~ ~ ~ • ~I I I fog '~ - %,~ b ~~ F ° J ~ M ~m a n W m ~ ~ l£8£Z t11NIJ2~in `2~~1S3H~ U a ~ ~ lb'MHOIH Slnb'd NOSb3dd3f ~OSbI '8 ~O~~bl a d y S T y.. ° ~~O .112~3dO2id 3H1 SSO2~O`d >oo o m ~ o N ~ S1N3W~St/~ dW8/WMS O31dO`dn JNIMOHS 1`d~d f aa~g, o - _ ~m~a, w - ~L, ,~~~ ~_ - _ eaeU~~ 2 gSb^. =o., -_~ - - '~~ ~ is = ~a _ ~'~~ / ~ ~_ ~~ = _ ~ / Z~ /~ A O/~ / / / I Ip~o N ,~, ~" 1 ~ SRC _` ,_ ` ~~ ` `_ ~ ~_ 5~~ ~ _' $ .:m Ezn~ _ 4m~~`~ ~ ~~ ~F ~ a- r,~a ~~~~~ CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS Page 1 of 1 ~~ -~ ~~~-~~` AGENDA nRGli~~'... Meeting Date: October 10, 2012 Item Number: 8.B.11.b. Subject: Request to Quitclaim a Storm Water Management System/Best Management Practice Easement Across the Property of Whitco, L.L.C. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a storm water management system/best management practice easement across the Property of Whitco, L.L.C. Summary of Information: Whitco, L.L.C. has requested the vacation of a SWM/BMP easement across its property as shown on the attached plat. This request has been reviewed by Environmental Engineering. Anew easement will be dedicated. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~ ~, ,~ , ~.~ ~IICI~IITY ~KET~H Request to Quitclaim a Storm 1Nater Management SystemJBest Management Practice Easement Acrass the Praperky of Whitco, L.L.C. 9. HQMEST ^ CT ~~ ~ ~ ~~*{ S~ '~ 1 . S RED LIB CT ~~ ~ ~ 11. 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O! S "Ndl NtlIH10lB11Y SBLOI s B6g ed '4£SC ~B~B ~= -~ I X71 AfNdN ~15Y ^a~ m~o~ CHESTERFIELD COUNTY ~~~~~~ BOARD OF SUPERVISORS Pa e 1 of 1 '~` 9 ~~--~ AGENDA ~RGIN~ Meeting Date: October 10, 2012 Item Number: 8.B.12.a. Subject: Request Permission for a Proposed Fence to Encroach within a Sixteen-Foot Drainage Easement Across Lot 10, The Sanctuary At Watermill, Section B County Administrator's Comments: County Administrator: Board Action Regueste~Y` Grant Kenneth F. Luckham and Mary R. Luckham permission for a proposed fence to encroach within a 16' drainage easement across Lot 10, The Sanctuary At Watermill, Section B, subject to the execution of a license agreement. Summary of Information: Kenneth F. Luckham and Mary R. Luckham have requested permission for a proposed fence to encroach within a 16' drainage easement across Lot 10, The Sanctuary At Watermill, Section B. This request has been reviewed by Environmental Engineering. The existing drainage pipe will not be affected. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~ '~I~I~IITY ~~ET~H Request Permission for a Proposed Fence to Encroach within a Sixteen Fovt Drainage Easement Across Lot ~ U, The Sanctuary At atermill, Section B 1 U7 REQUEST PERMISSION FOR APROP05ED FENCE ~' 1 '~' ~c3 ~~ r ~ ~ ~ ~ ~ ~ ~< p, tt~ ~~ D ~' N Chesterfield County Department of Utilities 1_ ~k'i -~~~ . Lb'~ -E ~'~: ~: ',___ T Illct-1lo ~i, FFt ~~ Fir ~~~~ /, t OPEN snact 'aN~ Lor ~ ~ XX - FENCE ~ cor G ~ r LICENSED AREA k ~~ ~ E ~ ~ nr S~CTlON 1 s' ,~ ~ ~ ~, ~ ~ ` ~~~ ti ~ ~ 'mss t(~ ~ J ~~ ~.}-`7S' DRAINAGE ~ / EAS'Ei1~ENr DUfLIJlNG ~ ~ 1 ~" LOr 6 ~ 1. ~OFEN snsl CE~ L; _ ENVEL'OFF. ~ ~ - ' I -' -• J ~ 'A ~" "~ ~ LOT 7D ~ o. ~s r Acne J ~ ~ NA-2 ~ ------~ _ an ! //A-3 1 ~ _ - ,` ~ \ >~ ~ N ~~_ ff. rrslrrs o~~ 1 v ~ ! ! ~ P ~ 4 -= ~ \ U.S.A.C_O.E: ~ ~ 1 ~ \ JunrsorcrinvAL~ ` ~WcTLANOS ~ ~ ~ J ' \ ~ LOr 7 _ J h i Kenneth F. Luckham ~ n°Or° '; f ~~ Ma R. Luckham ~~ oq ~ ~ ~ i-~~ ~-1 r - ~, , rY ---:--« 4 ~ y ~y~ ~~' ~t .,, 1 ~ r ;~ {~ i 2024 Thorncrag Ln - ---~--~-- __'~ y ~` _~~ ~~~~, ~ H.a - ~ _ !r } ~~ ~ D B. 8 766 PG. 647 3 ~ 55~~1 ~ `"1 1!s' ~' 'PIN: 719690130800000 ~'i 1 `-} o t ~i ~ f `'l"--- t6' i1P,fi1NACt- .~ ~ a J j FVr.SFtvfEN! 1 LOT 9 ~ 1DGY2~ i ~, ~_-._.~.__ C v, ~CKbNATER ' ."~ ! ~_~ ~- l '~ L-dl.G6' ~,._ ~ ~ . Gyb77N VDUT LIG' :~'~TrRLIldC~ sr..or~~ ~ THOR/VCRAG LANE c~se>ur~~rr r rASEliLrvr ~. oCa r~onr PL,~N L l~ T 90, ~,ECT/Dl~l B ~ - r~ t~1/A TERlI~/LL ~~L ~ THE' ~A/VGTU.~RYA T nN~ ~$S~~,A,.E~~ _ ~ orar~_: } ~/~o~o~s CHESTERFIELD CC)UNTY, l//RGll1/!A p~A{dN>=RS • AftCIiITECTS • E(JCyI1VEERS • SUF2VE`fORS __._...___.._.__...._..._. ~~=rLrcreuc -ronioi~r~ow + B80 7echnolagp f?Erk Drlve • Suite 26©• GEen Allen, VJrginla 23059 • Phone 8D4 553.032 . Fax 804) 553-0 33 1AI1+11Nt1,~?a ~z23'.CC 1.-- ~...___.._.__...._._...._....__t __3 _.___ E ...w........_.~__ _..----.__.r.._._---.._.... ----.--_.__~_~ -_..._T_. 1 ®~"_~~~ ~~~ E ~~~ CHESTERFIELD COUNTY y `~ ~ _~ BOARD OF SUPERVISORS Page 1 of 1 ~: `~ ~-~ AGENDA .: hRGI!1?": Meeting Date: October 10, 2012 Item Number: 8.B.12.b. Subject: Request Permission for a Concrete Dumpster Pad to Encroach within a Sixteen Foot Sewer Easement Across Property at 200 Johnson Creek Drive County Administrator's Comments: County Administrator: Board Action Requested: Grant Enon Land Company II, LLC permission for a concrete dumpster pad to encroach within a 16' sewer easement across property at 200 Johnson Creek Drive, subject to the execution of a license agreement. Summary of Information: Enon Land Company II, LLC have requested permission for a proposed concrete dumpster pad to encroach within a 16' sewer easement across property at 200 Johnson Creek Drive. This request has been reviewed by the Utilities Department. The existing sewer line will not be affected. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # VICINITY SI~ET~H Request Permission far a Concrete ~umpster Pad to Encroach within a Sixteen Foot Sewer Easement Across Property at 20U J ahnsan Creek Dri-re ~ ~ ~~ U, ,, ~I ~' ~~ Lf G I S 1N ~~ '~ t, ~~ ~~ ~~ ~ REQUEST PERMISSION FOR A (~ _ - CONCRETE DUMPSTER PAD V - --- - _ ~ ~~ ~~~ ~ r ~L ~~ ~ ~~ ~.J ~hJ Chesterfield County l7epartment of Utilities rY / ~~~- T I hcY - ! I5.5? ke t ~: _-=~=.~~ ~_ 4 ~ O ~, L p o ~ a + ~ Y N o Yf ~ N V ~ ! ~ ~ ~ a ~ ~ s ~ ~ c ~ ~ °° ~ °o ao Z ` ~. w.~_, e~ p a ~~~ ~._. ~P~.gFfELfI~ ~.: . ,:,w 41RC1'.'~~A CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 10, 2012 Item Number: 8.8.13. Subiect: Acceptance of a Parcel of Land Along Osborne Road from The Tracy C. Bratton and Anna Haley Bratton Estate County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.760 acres along Osborne Road from The Tracy C. Bratton and Anna Haley Bratton Estate and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.760 acres of land along Osborne Road from The Tracy C. Bratton and Anna Haley Bratton Estate. This dedication is a zoning condition for the Moore's Lake Re-development. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~~ VI~IHITY ~~ET+~H Acceptance of a Parcel of Land Along Osborne Road from The Tracy C. Bratton and Anna Haley Bratton Estate r ~ ~ ~ ~~ ~ ~ OFD E' p 4.764 Acre Dedication NE TER G YNE R^ ~ YNE L~~P ~~ ~~~ ~ ~ N Chesterfield County Department of Utilities /~ 1A}. 4'v ~ t~; ~ E '{"`: `._T: i IICY - 5n,i.,i7 ket t,J.Se.~ SNJV2f1 rr^" ~ - SB 31f102i Q . 1!_ 31V ~ °o z 1 } ~_ w 0 F J U ~ U U ` _ U ~' aw a° _ ~l F U Ww J w =rp S O m air ~ ° ~ wc~o a a° ~ ~ °" rc ~r~n F~wa ¢< w°w a dowao? or °~ ~zm3Wrc and Na ~ ~wyows oz zo 0 W~320~ O~ VU W U O Y =Z= °~ W~ m N R C~`°wo~ d=OHZ<Z ~WU U~W~nra03 a=mQ~9~dzw0 ~n w~mww x~mzaNo 3~ V VI~ K 2 N Z Y N r NO ~W y~~y QQQNVIZ°~WyWajl- K~d~WV<~~=jOdZ Vw O4 ~jww "~<w~orcU~oo~z~° N V ~ O ° a z~OwCi¢Udri ~i ~YmOUi (S1N3Wf1NOW l0illN00 A1Nf100 O131~2J3153H0) £BQtlN °o z °o a~i° S ~ o v 0 ram awe ~ a i ym~ i wmo mom 3 ? ~Ub r°I > ri u~ Jai o 3~z I~ I I I I I I I I ~ I "w°~~~; INTERSTATE 95 r a e o a a~ (~/gRIABIE WIDTH RNV w Z ~ w i~ e n ~, LIMITED ACCESS) z~ oQOO~~ d wNn omo L'3 ~ o _ _ f ~ ry~ ~ ~ mY b ~ ~i / / ^ W ~ p z / w co ` zd F~ N ~ ~ w~ o ~ v h c~ / ~ w in ? ~ xa °o o 0 zmo ~ ~ ~ p`"~n ~a~ m ~ prn~ w ~ h ~ i a o `~ °¢ ~m~ Z~ oz N /h0 ,. ~ 0 L r ~ / Z ~ ~F <a / a~ aU W ~i a ~ r ~ ) ~// / .CI I F U y" Q / Oe~//=~ i ~ `~ 2~Q~ ~~ m ~ ~ o ~ O~ ~JQ~~ a'6 °a °o ma~r~~°o°a wrconk~~~ °m~~amN t~wa~ml~z alrc QxNdQ~blm/1 ~z in ~+~nod zm¢yaoo oo°ioazN ~z ~a <a o ~ ti w W W w N ~ W OU dU OjU via ma < an v Nd Nn ma ~n vd a6o ,'~yo m ^3 az r i a I- ~_ O 0 I O O ozN z ~W~ o U ~wa O z<< R' ~Z~ a z~~ r °so ~ z U n `-' ° o a N U yj ~ b vVi C7 ~ 'a o O P r W ~ Vl J M m o 3 wwV r Z O M w < .n n ? W In m ~ w w ~ ~., a ~ ~ ~ ~ N °~ ~ ~ ~ o ~ ~ b e m ~ ~ o ~ ~ ~ ~ s ~ w ~ ~ $ 8 8 $ - g w ~ 3 ~~ ~ ~ •~ ~VV w< Z O W~ W K O a < ~ M n1 a I d o m 00 U ~> DU d ~ ~ ~ n ~ ~°n~o av,F w F ~p zpNrnm a Q p N < O p V p a ~ ° Y ~j 0 mad ~ Q W O = I ~O~umi pa O° h UaS~~~ ~~ ~ r NI O U w N Q U m m 0 "WOO m J Z ~ ~ S ~~ I " __~- ~¢ ~ .. I ---~-- i _-- ~~m __~ w"" ~ w o i a~°a zoo <O1 i a~oo ~ oa~r°'i°o I __ ¢n°m ~ w ~- 3 I w m I~ I ~ m a ~ WNm°o o~ ~~ ~I ym on _~___ -r - __ 4 ~ $ 11 - O e e ~ W z = p ~ ~c~¢rn zO > o>~~ J W Q O Z Z ~ COQ ~ w oam~ > O D_2'O? Z ZQm00 ~ O N ~ W ~ - = OJp (n LL (n d'U~ W w F O ~ w Q ¢ U = p s ~ ~ aO~Oa H H ~ .-. UOW~ ~ ~ ~ W W ~ p ~ ~ H V u~ (n O O ~ M W Q ~ ~ Q m ~ gg ~~~w E `i$~".. ggm g maa~ § w i N u Z m W - r o U z N d, ~O Ot z N 7 o . a I ~~ Z ~ y ~S ~ ~ ~q VA 3 0 „~-.a~~ CHESTERFIELD COUNTY ~~~ BOARD OF SUPERVISORS Page 1 of 4 ~ _ ;;,, ~ AGENDA ~ ~~ Meeting Date: October 10, 2012 Item Number: 8.B.1'~. Subject: Request for Music/Entertainment Festival Permit from the Chesterfield County Chamber of Commerce for the Celebration of the Vine Wine Festival to be Held April 20, 2013 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board grant a music/entertainment festival permit to the Chesterfield County Chamber of Commerce for the Celebration of the Vine Wine Festival to be held on April 20, 2013, from 11:00 a.m. to 6:00 p.m. subject to the attached conditions. Summary of Information: The Chesterfield County Chamber of Commerce ("Chamber") plans to hold the Celebration of the Vine Wine Festival on Saturday, April 20, 2013 from 11:00 a.m. until 6:00 p.m., at the courthouse green area surrounding the 1917 Historic Courthouse at the Chesterfield County Government Center, Chesterfield County, located at 10011 Ironbridge Road, Chesterfield, VA 23832. The festival, which is planned to be similar to the Chamber's six previous events at the Historical Courthouse, will again feature representatives from Virginia wineries showcasing and selling their wines. The event will feature musical performances by a live band, as well as art, crafts and food vendors. The Chamber is assuming full financial responsibility for the wine festival. The Chamber is currently seeking Preparers Jeffrey L. Mincks Title: County Attorney 0505:88703.1 Attachments: ^ Yes ~ No ~t?~~ .~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA business sponsors to offset some of the major costs including entertainment. The festival capacity is about 6,000 people, attending throughout the day. Pre-sale tickets will be available for both tasters and non-tasters. Tickets will also be sold at the gate. The Chamber will have a contractor provide portable bathroom facilities. The Chamber is negotiating for on-site trash, recycling, and post-event clean-up and trash disposal for the event. The Chamber will have food vendors to provide food and beverages, including water which will be provided free to all attendees and participants. The vendors will obtain permits from the Health Department. The local Rescue Squad and Chesterfield Fire and EMS will be alerted of the event date and time. Adequate parking facilities are available. Cars will be parked in the Chesterfield Administration Building parking lots and adjacent parking areas. Music played at the event will be played in such a manner that it will not constitute a nuisance to adjacent property owners. Off-duty police officers are being employed to handle all security components of the event. The Chamber of Commerce carries a general $2 million liability insurance policy to insure against injury or damage. Chesterfield County is named as an additional insured. The music/entertainment arrangements have been reviewed by the County Attorney's Office and meet the substantive requirements of the ordinance. These arrangements provide adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. This will be the seventh year the Festival will be held at the Historic Courthouse. A full list of all recommended conditions for the operation of the Festival is attached. Staff recommends approval of the permit request subject to these conditions. The Board is authorized to require applicants to post a bond sufficient to cover the costs of clean-up after the festival. Traditionally, the Board has required applicants who conduct a festival on County property to post a $1,500 bond for clean-up costs, and staff believes that amount is appropriate in this case. 0505:88703.1 C~~r~~. CONDITIONS FOR APPROVAL OF ENTERTAINMENT PERMIT FOR 2012 "CELEBRATION OF THE VINE" WINE FESTIVAL 1. Permit holder shall supply a minimum of 24 portable toilets, at least 4 of which are handicap accessible, for use during the Festival. These portable facilities shall be placed in locations approved by the Chesterfield Building Official. 2. No food vendor shall cook any food inside a building or trailer unless an approved fire suppression system, which has been successfully inspected within the past six months, is available on site. 3. Permit holder shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and County Attorney and making the County additional insured with a minimum Commercial General Limit of $2,000,000 per occurrence. 4. Permit holder shall post a cash deposit or bond with the Risk Manager in the amount of $1,500.00 against damage to County property and to insure adequate clean-up of the County premises. 5. No food vendor shall sell any food unless a permit for food vending has been issued by the Health Department. All permit applications shall be filed no later than seven days before the Festival. 6. Permit holder shall comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Festival. 7. Permit holder shall provide, at its expense, the following police officers to serve during all hours while the Festival is open: One police sergeant Three police officers Four sheriff deputies Two motor assistance volunteers 8. The Fire Department does not require an on-site medical station or ambulance. However, if permit holder chooses to have such a station or ambulance present, as in the past, permit holder shall provide the station or ambulance at its expense. 9. Permit holder shall supply, at its expense, one bartender for the VIP tent who shall be on duty at all times during the Festival and who shall be certified by the Virginia ABC Board as an ABC manager. Up to two volunteers per shift may serve alcohol in the VIP tent provided that those volunteers complete training with the bartender in compliance with Festival rules, the Permit and ABC requirements. No persons shall serve alcoholic beverages in the VIP tent other than the bartender and the trained volunteers. Persons working at the Festival, including members and ~~'~,~ " volunteers of the Chamber of Commerce, shall refrain from drinking any alcoholic beverage while on duty. 10. The ABC permit for the event shall be obtained at least 21 days prior to the event, and a copy of it shall be provided to the County's Risk Manager at least 14 days prior to the Festival. The ABC permit shall be limited to the exact hours approved for the Festival by the Board of Supervisors. 11. There shall be no violations of the ABC permit. 12. No alcoholic beverage shall be served or consumed after the official closing time approved by the Board of Supervisors for the Festival has passed. 13. Booths shall limit all wine servings to sample sizes. 14. The permit holder and all vendors shall provide the County Risk Manager with copies of certificates of insurance in accordance with condition three at least fourteen days before the event. 15. No County vehicle shall be driven by anyone who is not a County employee. 16. All vendor tents shall be anchored or secured to the ground in a fashion acceptable to the County. 17. There shall be no dogs or other pets in the Festival area, except for service animals. 18. The County shall have the right to cancel the Festival, or any portion of the Festival, if there is both a severe storm warning and actual inclement weather, including lightning in such proximity to the festival area that it could cause a risk of bodily injury or fire, winds gusting up to 40 mph, hail, or rain in sufficient quantities to cause a flash flood warning. The event shall not be canceled for a storm of less than 30 minutes duration unless there is a flash flood warning, but it may be suspended for a storm of any duration if there is lightning in such proximity to the festival area that continuing the Festival would cause risk of injury, death or fire. 19. Failure to comply with any of the aforementioned conditions shall be grounds for revoking the permit. The permit may be revoked by the County Administrator or his designee. 0505:88703.1 i.~ ~ ~ ~.~ ~~~~'~`°~~~ CHESTERFIELD COUNTY ` _ ~~y~'` BOARD OF SUPERVISORS Page 1 of 2 ~, - -1749 ~ AGENDA yRGIN~' Meeting Date: October 10, 2012 Item Number: 8.6.1. Subject: Transfer Funds and Award a Construction Contract for the Genito Road/North Beach Road/Harbour Pointe Road Headwalls Revenue Sharing Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer funds and authorize the award of a construction contract to Earley Marine for the Genito Road/North Beach Road/Harbour Pointe Road Headwalls Revenue Sharing Project. Summary of Information: In July 2012, the Board authorized the award of a construction contract, up to $255,000 for the Genito Road/North Beach Road/Harbour Pointe Road Headwalls Revenue Sharing Project. Bids for the project were received on September 25, 2012. A summary of the bids is attached. Jireh Construction submitted the low bid for the work identified above but withdrew the bid. Earley Marine submitted the second low bid. The project was bid with alternates. After reviewing all bids, staff has determined only the Genito Road and North Beach Road headwalls can be completed, and then only if an additional $35,000 is provided for the project. (Continued on next page) Preparers R.J.McCracken Title: Director of Transportation Allan M. Carmody Title: Director of Budget and Management Yes No # Attachments: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Staff does not believe rebidding the project will result in substantially reduced prices. Staff recommends the Board approve the transfer of $35,000 from the General Road Improvement Account to the project and approve the award of the construction contract to Earley Marine. Recommendation: Staff recommends the Board: 1) Approve the award of a $272,633 construction contract (Base + Alternate 1) to Earley Marine, and 2) Transfer $35,000 from the General Road Improvement Account to the project. District: Clover Hill Genito Road/North Beach Road/Harbour Pointe Road Headwalls Revenue Sharing Project PROJECT REVENUE SOURCE AMOUNT VDOT Revenue $200,000 Sharing County Matching $200,000 Funds Proposed General Road Improvement $35,000 Funds Total $ 435,000 PROJECT ESTIMATE ORIGINAL UPDATED Prelimina En ineerin $ 65,000 $ 65,000 Ri ht-of-Wa $ 0 $ 0 Utili Relocation $ 0 $ 0 Construction En ineerin $ 45,000 $ 45,000 Construction $ 255,000 $ 275,000 Construction Contin enc $ 35,000 $ 50,000 Miti ation $ 0 $ 0 Total $ 400,000 $ 435,000 V/ M. W O O N O O O N O .F N M ~ O N c^-I l~ l0 O^ Q n N M l0 m W ~ W 00 c-I N N N J {/} ~/} i/} i/} a~ ~~ oQ 0 0 ~ o 0 0 ~ o M N N O t~ c-I Lff O + m ~ ~ ~n W I~ lD O Ln Vf 01 Q1 O M Q N M ~ n l0 Q Q ~ J Q F- ~ W O O ~ O F- ~o O u~ O Q l0 M ri O Z N 00 Ol d' OC to O M l0 W m m rn o0 H ~ ~ ~ ~ J Q ~ O O I~ O H ~ O ~D O Q a--I N Q1 O Z rn M ~ ~ ~ Ol I~ d' N W ~ ~ M ~ F {/} i/} i/} (/} J a M O O 00 O W O O I~ O F- ~ ~ ~ O Q l0 M O O z O N I~ l0 ~ 00 ~ N c-I W ll') 00 00 I~ H ~ ~ ~ ~ J Q N O O M O F- to ~ ~ O Q u'f rn ~ O Z rn o ~ m p~ ~o ri u~ o0 W 01 l0 O ~ {/1~ J i/} i/} i/} Q ri O O I~ O O O N O W H O O O O Q O o0 00 O Z N 1~ Lff O ~ r-I M I~ ~ W O O N M ~ r-I e-i r-I ~ i J i/? i/} i!} y/} Q O O Lf] O O O Ol O Q N M M O ~ O m 01 00 W i,~j pp lD N Vf pp l0 lf1 l1') Q V} ci r-I c-1 m {/1~ i/} i/? z w 0 c c G ~ W O W z z ~ N ~ Q J_ V Z ~ m ~ O cn ~ ~ ~ J ~ Z w ~ Z w W U , 2 ~ HEADWALL REPLACEMENTS ~ GENITO ROAD 1 NORTH BEACH ROAD HEADWALLS HARBOUR POINTE ROAD 7/9/12 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~~~`~~~~ AGENDA ;\ ", _ ~' -~ _ vas,. \ ~~R6IN~' Meeting Date: October 10, 2012 Item Number: 8.B.1~p. Subject: Transfer $16,000 from the Dale District Improvement Fund to the Parks and Recreation Department to Make Improvements to the Existing Varsity Baseball Field at Meadowbrook High School County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $16,000 from the Dale District Improvement Fund to the Parks and Recreation Department to make improvements to the existing varsity baseball field at Meadowbrook High School. Summary of Information: Supervisor Holland has requested the Board to transfer $16,000 from the Dale District Improvement Fund to the Parks and Recreation Department to make improvements to the varsity baseball field at Meadowbrook High School. The funds will be used for a new backstop and fencing for the first and third base lines. The current backstop and fencing has been in place for over 30 years. The Board can transfer money to the Parks and Recreation Department to make capital improvements on County property for a public purpose. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director, Budget & Management 0425:88997.1 Attachments: ^ Yes ~ No # ~, ~~~ ;:~ 2012-09-Z4 08;06 COOPER 8042751350» 6047514131 P 1J3 DISTRICT IMPROVEMENT FUNDS APPLICATI©N This application must be completed and signed before the County can consider a request far funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictivna on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding ~ ~'~ ~ r- z'r request? ~ ~e .-.: ~^f a~ L1= r-' 2. (fan organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws toapplication.} 3. What is the amount of funding you are seeking? 4. Describe in detail the funding request and how the money, if approved, will be spent 5. Is any County Department involved in the project, event or program for which you are seeking funds? 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 7. if applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profrt? 04~~7:z~3xa~ ~ 1 ~ , ~~ ~~ Parks and Recreation S ~l-, cs~ 1s ~~~ ---t- Yes _ No ~" Yes No ~~ ~~ 09/23/2012 18;31 No.; 8541 P.001l003 2012y~19-24 08:06 COOPER 8042751350» 8047514131 P2/3 •. i 8 Is the organization tax-exempt? What is the address of the applicant making this funding request? Page 2 Yes ~ trio ~ o ,.sires.. ; .~ Vfl 9. What is the telephone number, fax number ~ ~ C.4tI - C75 ~Q C~e ( / e-mail address of the applicant? ~Q.c . -t~r~, nc to q; e~ "~ Sr~~ 1 .con Signature of app!icant. If you are signing on behalf of an vrganlzatlon you must be the president, vice-president, chairmanidirector orvice-chairman of the organization. Signature I-~x~ ~-~-~e5 f (~.r. b~, (I *~j-~gt, Title (if aigning an behalf of an or anizativn) ~ a / ,r ~~ ~~t~ ~~,r Printed Name _~1~~~~ Date u4n ~;23;so. ~ ~~~,~ Q~ ~~ 09/23/2012 18:32 N~.: R54~ P.002l003 2O1Z•:~9-24 08:06 COOPER 8042751350» 8047514131 P313 The funding request is far a new backstop, first and third base fine fencing for the Meadvwbrook High School Varsity baseball field. The fencing will be replacing the existing backstop and fencing that have been in place far over 30 years. Our request for $16,000 will be used to help cover the cost of the project which in total will cost $46,000. ~~~ " O9!23J2O12 18:32 No.. R547 P,OO3JOO3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~, Meeting Date: October 10, 2012 Item Number: 8.8.17. Subject: Transfer $9,336 from the Bermuda District Improvement Fund to the School Board to Purchase Band Instruments for Elizabeth Davis Middle School County Administrator's Comments: County Administrator:. The Board is requested to transfer $9,336 from the Bermuda District Improvement Fund to the School Board to purchase band instruments for Elizabeth Davis Middle School. Summary of Information: Vice Chairman Jaeckle has requested the Board to transfer $9,336 from the Bermuda District Improvement Fund to the School Board to purchase band instruments for Elizabeth Davis Middle School. The funds will be used to purchase two tubas, two euphoniums, and two french horns for use by current students. The County can give money to the School Board to purchase capital equipment to be used for school programs. The instruments will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must purchase the instruments in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director, Budget & Management 0425:89013.1 Attachments: ^ Yes ~ No Or_T-05-20l~ 1~~17 EL1M, pFFICE 8G~45~~]Z718 P.R2~A5 Page 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be cvmpl®ted and signed before the Couniy can consider a request for funding with District Improvement Funds_ Camplating and signing tt+is form does not m®an that you will receive funding or that the County can legally consider your request Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? Elizabeth Oavis Middle Schvoi Band 2 If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Music Education - to help students of our school learn to play instruments in an ensemble setting in th® school band classrooms. 3. What is the amount of funding you are seeking? $9,336.00 4. Describe in detail the funding request and how the money, if approved, will be spent. The Elizabeth Davis Middle School Band has more than doubled in size since opening its doors. Tv maintain a balanced ensemble with over 225 students, vve need additiional instruments as part of the school inventory. We neod TWO student model tubas, TWO student model Euphoniums, and TWO student model French Horns for immediate use by current students. 5. Is any County Department involved in the project, event or program for which you are seeking funds? Elizabeth Davis Middle School Band Program Funding for new instruments was reduced by Chesterfield Schools during the past three years as part of county-wide budget cuts. Instruments get worn out and need to be replaced at older schools. At schools like EDMS, whena enrollment in the band has grown at such a large rate, additional inventory is needed to keep our groups at the best instrumentation. Band fundraising by students is the only additional support tihat is offered to pay for these instruments. OCT-95-2912 12 17 EDMS OFFICE 8945'1271$ P.9:,i95 Page 2 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes ^ Is the organization non-profit? Yes Is the organization tax-exempt? Yes ~rll No Nv ^ No ^ What is the address of the applicant making this funding request? Elizabeth Davis Middle School Band - 601 Cvrvus Ct. Chester, VA 23836 9. What is the telephone number; fax number, e-mail address of the applicant? Phone - (804) 541700; Fax (804) 530-2717 - Schvol Principal Email - tameshia,~rimes~ccpsnetnet Signature of applicant If you are signing on behalf of an organization you must be the president, vice-president, chairman/director orvice-chairman of the organization. OCT-05-2e1z 12 17 EDMS OFFICE 8~J45302718 P. G14i05 Page 3 Signature Principal, Elizabeth Davis Middle School Title (if signing on behalf of an organization) Tameshia V. Grimes, Ph.D, Printed Name October 4, 2012 Date ~``° ~~ c~ y . ,:<v/~ - ~RGR1~: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 10, 2012 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: uestea: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 08-0070 Project Name: Harper's Mill, Section 4A Location: 5800 Harper's Mill Parkway Developer: Oakbridge Corporation Contractor: Piedmont Construction Company, Inc. Contract Amount: Water Improvements - District: Matoaca Preparers George B. Hayes Attachments: ~ Yes ^ No #, ~~~~.:. $35,400.00 Title: Assistant Director of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA I Summary of Information: (Continued) 2. Contract Number: 11-0008 Project Name: Logan's Roadhouse Location: 2301 W. Hundred Road Developer: National Retail Properties, LP Contractor: New Leaf Construction, LLC Contract Amount: Water Improvements - $30,615.00 Wastewater Improvements - (Private) District: Bermuda 3. Contract Number: 11-0215 Project Name: Virginia Express Location: 1401 Packer Crossing Developer: Virginia Express LLC Contractor: Godsey and Son, Incorporated Contract Amount: Water Improvements - $4,845.00 Wastewater Improvements - (Private) District: Midlothian 4. Contract Number: 12-0042 Project Name: Perkinson Woolridge Road Location: 14001 Charter Park Drive Developer: Midlothian Dental Lab Associates, LLC Contractor: W. M. Harmon Construction Co., Inc. Contract Amount: Water Improvements - $26,865.00 Wastewater Improvements - $19,911.80 District: Midlothian (~~4~. Eat'~''D~a ~~c ..J/} 1i14 ~' ~1RG1N~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 10, 2012 Item Number: 9.8. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Steamaier Title: County Administrator Attachments: ^ Yes ^ No #,~ ~~~ ~m~ CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances October 10, 2012 of General Fund Fiscal Year Budgeted Expenditures* 2009 $53,495,000 7.7% 2010 $53,495,000 8.1 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent ~y 4 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS October 10, 2012 Board Meeting Date Description Amount Balance* FOR FISCAL YEAR 2012 BEGINNING JULY 1, 2011 4/13/2011 FY2012 Budget Addition 13,552,500 17,580,585 4/13/2011 FY2012 Capital Projects 8/24/2011 Construction of first phase of Mary B. Stratton Park 11/9/2011 Chesterwood-Cogbill Rd Drainage Improvements (change order 1/11/2012 Chesterwood-Cogbill Rd Drainage Improvements (change order 4/25/2012 Point of Rocks Property Maintenance 6/27/2012 Mary B. Stratton Park Sports Fields additional work (13,352,500) (391,735) (32,066) (20,204) (85,000) (210,000) 4,228,085 3,836,350 3,804,284 3,784,080 3,699,080 3,489,080 FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 3/28/2012 FY2013 Budget Addition 3/28/2012 FY2013 Capital Projects *Pending outcome of FY2012 audit results 13,905,000 (13,199,300) 17,394,080 4,194,780 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS October 10, 2012 istrict Maximum Carry Over from Prior Years* FY2013 Appropriation Funds Used Year to Date Items on 10/10 Agenda Balance Pending Board Approval* Bermuda $21,566 $33,500 $5,300 $9,336 $40,430 Clover Hill 37,500 33,500 0 0 71,000 Dale 37,391 33,500 637 16,000 54,254 Matoaca 37,500 33,500 2,390 0 68,610 Midlothian 37,500 33,500 0 0 71,000 County Wide *Pending outcome of FY2012 audit results Prepared by Accounting Department September 30, 2012 SCHEDULE OF CAPITALI ZED LEASE PURCHASES APPROVED AND EXECUTED Outstanding Date Original Date Balance Bean Description Amount Ends 09/30/2012 04/99 Public Facility Lease-Juvenile Courts Project $]6,100,000 01/20 $6,475,000 (Refinanced 10/l0) O1/O1 Certificates of Participation* - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 13,725,000 l 1/12 565,000 03/03 Certificates of Participation* -Building Construction, Expansion and Renovation 6,100,000 11/23 1,270,000 03/04 Certificates of Participation* -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 11/15 3,770,000 10/04 Cloverleaf Mall Redevelopment Project 16,596,199 10/12 16,596,199 12/04 Energy Improvements at County Facilities 1,519,567 12/17 843,702 05/05 Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11/24 5,035,000 05/06 Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 6,705,000 08/07 Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 17,545,000 06/12 Certificates of Participation Refunding - Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 19,755,000 11/24 19,755,000 *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED 144.440.766 $78.559.901 PENDING EXECUTION Approved Description Amount None ~~ CHESTERFIELD COUNTY ~~~"~~ BOARD OF SUPERVISORS Page 1 of 1 . L ~~ '~ ~ ;,~,~ AGENDA ~RGIN~' Meeting Date: October 10, 2012 Item Number: 16.A. Subject: PUBLIC HEARING: Amend a Lease of County Property at Harrowgate Park County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing and approve an amendment to the lease of county property at Harrowgate Park with New Cingular Wireless. Summary of Information: In 1981 the county constructed a tower in Harrowgate Park for its Emergency Communications System. On August 23, 2000, the Board approved an amendment to CUPD (OOSN0226) to allow construction of a private replacement tower, but that tower was never constructed. In 2006 the Board approved the leasing of space on the existing tower to New Cingular Wireless and they have been co- located on the tower since that time. In 2010 it was discovered that with the county and Cingular equipment the tower exceeded its structural capacity. Staff has been working with Cingular since 2010 on a solution to the issue. Cingular has changed out equipment to make the existing tower safe and the county and Cingular agree that the best solution is to construct a new tower. Space on the Harrowgate Tower is needed for new communications systems planned for the county and Cingular desires to upgrade its equipment on the tower. Cingular has agreed to fund the construction of the new tower and removal of the existing tower in exchange for rent abatement until those costs are recovered. The proposed amendment to the lease is attached. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~~ 'VI C I hJ ITY S ~iET H PUBLIC HEARING: Amend a Lease of County Property at Harrowgate Parr r "'D ~' HAF~RC~ _ _.-. ~ _ _ __ _ ~~ _ L~j~~~~' ~ , Amend a Lease of County Property at Harrowgate Park Harrowgate ~v Park ~ i -- ll~ V~V ~ Chesterfield County Department of Utilities 1 l" `A. b'r ~:- ' E . !Y•:y ',`_T S I Irsi - 115.u; ket ~+me saw~a raw~~uo~arahwi NI,~ woa•~(aeuns;uiodo;}u~od {M) 6tr4'S95'8L9 (~) 01~4Y'S95'8L9 (dl ~ ~'"'{ ~ 8t+Z0£ e!b~oa~ 'aaof0 ;sn~v~ f ~ ;aa.gg uosr~aef Oi8 ~ k-' ~, 1NlOd Ol 1Ni0d ~ ~ ~ ~ .:~ ~ ~ s ~ ~ ~ ~ ~ ~~6~ ~ ~e ~~ ~ ~ ~~~~ ~ ~ ~ ~~ ~ ~ g ~~~~ ~ ~ ~ ~ ~~ ~~~~~~~ .,~ ~ ~ ~1~ ~, :. ~~ ^/ . ~i .~ g ~ ;~ • ~ ~, ~. ~. ~~ ~~= FIIt5T AMENDMENT TO LEASE AGREEMENT This First Amendment to Lease Agreement ("First Amendment"), made as of the latter of the signature dates below, is by and between the County of Chesterfield, Virginia, a political subdivision of the Commonwealth of Virginia, ("LESSOR") and New Cingular Wireless PCS, LLC, a Delaware limited liability company ("LESSEE"). WHEREAS, LESSOR and LESSEE entered into that certain Lease Agreement dated June 28, 2006 (the "Agreement"}, whereby LESSEE leased from LESSOR a portion of the Property at Harrowgate Park, 4000 Cougar Trail, Chester, VA 23831; and WHEREAS, subsequent to LESSEE's installation of its equipment on LESSOR's tower, it was determined that the total equipment loading on the tower exceeded the tower's structural capacity; and WHEREAS, in order to resolve the structural capacity issue, LESSOR and LESSEE have agreed that LESSEE will replace the existing tower with a new tower at the same location in exchange for certain consideration; and WHEREAS, LESSEE wishes to provide LESSOR with new addresses for official notices under the Agreement; and WHEREAS, LESSOR and LESSEE desire to amend the Agreement to revise the number of Renewal Terms available to LESSEE; and WHEREAS, LESSOR and LESSEE in their mutual interest wish to amend the Agreement as set forth below accordingly. NOW THEREFORE, in exchange for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, LESSOR and LESSEE agree as follows: 1. Within thirty (30} days after the full execution of this First Amendment, LESSEE will pay to LESSOR a one time payment in the amount of Eleven Thousand Seven Hundred Thirty-Seven and No/100 Dollars ($11,737.00) as reimbursement to LESSOR for its out-of-pocket costs resulting from the following studies: TEP re-analysis ($500}, CHA full independent structural with tower mapping ($7,900), CHA analysis of LESSEE's original structural and identifcation of the errors ($1,687), and CHA assistance in demonstrating that tower is overloaded ($1,650). 2. Prior to December 31, 2012, LESSEE will purchase and construct a new 325' self-support communications tower to accommodate certain equipment at certain rad centers as described in Exhibit 1, attached hereto and incorporated herein, while still reserving 20% available capacity for the future equipment of LESSOR and LESSOR'S tenants or future tenants. The scope of work with regard to construction of the new tower is defined in Exhibit 1. 3. {a) As consideration for the purchase and construction of the new tower, LESSEE shall a receive rent credit in an amount equal to the lesser of (i) LESSEE'S actual out-of-pocket cost in performing the work described in Exhibit 1 or {ii) Five Hundred Forty-Nine Thousand Nine Hundred Thirty-Three and No/100ths Dollars ($549,933.00). {b) Within sixty (60) days of completion of the new tower, LESSEE shall deliver to LESSOR a written statement setting forth the amount of the rent credit (as determined per Section 3(a) ~~. above), along with documentation of LESSEE'S actual out-of-pocket cost. LESSOR shall either accept the amount calculated by LESSEE as valid by prompt written acknowledgement, or shall promptly provide a written response challenging the validity of the cost. The parties acknowledge that the amount of the rent credit is a key component of this First Amendment, and shall endeavor to promptly and reasonably come to a written agreement on same. (c) LESSEE shall reduce the amount of rent it pays under the Agreement by 100% per month commencing on the first day of the month following the date that the amount of the rent credit has been agreed upon by the parties in writing, and shall continue to draw on such credit until it is exhausted. (d) In the event LESSOR requires LESSEE to permanently remove LESSEE'S facilities from the tower as permitted under Section 4 of the Agreement at any time before the rent credit has been exhausted, LESSEE shall be entitled to a refund of the remaining rent credit. (e} In the event (i) LESSOR requires LESSEE to relocate LESSEE'S facilities, as permitted under Section 4 of the Agreement, and (ii) such relocation is required before the rent credit has been exhausted, and (iii) the relocated space is unacceptable to LESSEE resulting in LESSEE'S termination of the Agreement, LESSEE shall be entitled to a refund of the remaining rent credit. {fj 1n the event LESSOR elects to terminate the Agreement at any time before the rent credit has been exhausted as permitted under Section 8(d) of the Agreement, LESSEE shall be entitled to a refund of the remaining rent credit. 4. LESSEE'S notice addresses provided in Section 18 of the Agreement are hereby replaced with the following: If to LESSEE: New Cingular Wireless PCS, LLC Attn: AT&T Network Real Estate Administration Re Cell Site: R1736 / Harrowgate / FA 10103093 (VA) 12555 Cingular Way, Suite 1300 Alpharetta, GA 30004 with a copy to: New Cingular Wireless PCS, LLC Attn: AT&T Legal Department Re Cell Site: RI736 / Harrowgate / FA 10103093 (VA) 340. Mt.Kemble Ave. Morristown, NJ 07960-6656 5. The number of Renewal Terms available to Lessee as per Section 2 of the Agreement is hereby revised to four (4) with a I S% rent increase at the beginning of the additional renewal term. Notwithstanding anything to the contrary in the Agreement, in the future, at a location mutually acceptable to LESSOR and LESSEE, LESSOR agrees that LESSEE may add, modify and/or replace equipment in order to be in compliance with any current or future federal, state or local mandated application, including but not limited to emergency 9] 1 communication services, PROVIDED HOWEVER, that subsequent to such modification, 20% of the tower's overall structural capacity must remain unused and available. 4,~,i w ~~~~ 7. In the event of any inconsistencies between the Agreement and this First Amendment, the terms of this First Amendment shall control. Except as expressly set forth in this First Amendment, the Agreement otherwise is unmodified and remains in full force and effect. Each reference in the Agreement to itself shall be deemed also to refer to this First Amendment. 8. All capitalized terms used but not defined herein shall have the same meanings as defined in the Agreement. ~~~ ADVERTISING AFFIDAVIT ('lit.nt Description Ad Size Cost {tier issue) Chesterfield County LN: tlarrowgatt:-Nark 10-3 1/?OP - .07 in. $?07.19 Right of V4'ay "The Obsen'er, ]nc. Publisher of CHESTERFIELD OBSERVER at un Chtnber 10, 2012, at 5:30 p.at, ur as..:3 +n thereafter as may br heard, the Board ~J9R Supervisors of Chestrrtield County at regular merging pla<c in the Nuhhe rung Rcxrm of Chrstrrticld County, gmia, will consider amending a lea~.r of rnty prrtprrty at }iarrowgate Nark, 40tN1 ugar 'Grail. ~ormatiun regazding the Irasc is on hle thr Right of 14ay Otfi.c in Chearrtietd unty; Virgginia, and may be examined by interested parties between the hours nt 0 a.m. and 5:00 p.m_, Monday through day. e hearing t+ held at a public facility :iggncd to he actesaihle to prrurns with abilities. Any errsons with cjuestians thr aaessibihty of the facility ur nerd reasonable acaymmcxiatiorts should start 1lniir B. Blakley, Clerk to thr ard, at 748-1200. Persons needing crpreter services for the deaf mint lily the t:lerk to the Board no later than tohrr 5, 2012. f~,cCEIV~ ~C~ ~ 2~~2 "Phis is to certify that the attached legal notice was published by ChesterfeW Observer in the county of Chesterfield, state of Virginia, on the following date(s): 10/03/2l)13 Sworn to and subscribed before me this M1 I. _~~ day of Leal Affiant N1y commission expires: Fehrl.lary 29, ?()IF Commission I.D. 718?093 Cili'Sik.Ri~lLl'i; ;' 1 Grooms Jr., Notary (S1;rAL.) ~. ~~ GROp ~'' • ~jj •. •, v _: Q . PUBL C .• ~ ~ : REG ~ 7192093 MY COMMISSION: ~ C~ EXPIRES 2 . .....•• ~ "i'HIS IS NOT A BILL. PL)r:ASE PAY FROM INVOICE.. THANk Y'Ot1. i~ ~;,,, !i,Ir, \U,t ,~i. \u:~uu~~+11+•Nhuni ~~l!~l~~.y:.?~lM~•1:+~ ~tii~i~;~-i-+'hr>•Email:rxw.(n~hr~tenc~ld„h.ir~rr.corn•Imrmrt:~.~.~,•~!u•,trrlirldut~~incr.uni ~~~R~~ CHESTERFIELD COUNTY CT yr L v._.~`' BOARD OF SUPERVISORS Page 1 of 1 ~-"~~ AGENDA hRGIS1 Meeting Date: October 10, 2012 Item Number: 16.8. Subject: PUBLIC HEARING: Ordinance to Vacate a Variable Width Rain Garden Drainage Easement and a Sixteen-Foot Drainage Easement within Open Space "A", and a Twenty-Foot Access and Drainage Easement Across Lots 15 and 16, Magnolia Green, Section H-1 County Administrator's Comments: County Administrator: Board Hold a public hearing and adopt an ordinance garden drainage easement and a 16' drainage and a 20' access and drainage easement across Section H-1. Summary of Information: to vacate a variable width rain easement within Open Space "A", Lots 15 and 16, Magnolia Green, 6801 Woolridge Rd-Moseley LP requests the vacation o garden drainage easement and a 16' drainage easement and a 20' access and drainage easement across Lots 15 Section H-1. This request has been reviewed by county Approval is recommended. DIStrICt: Matoaca f a variable width rain within Open Space "A", and 16, Magnolia Green, staff . Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #~ VI+CINIT~Y SKETCH PUBLIC HEARING: Ordinance to Vacate a Variable 1Nidth Rain Garden Drainage Easement and a Si~cteen Foot Drainage Easement within Open Space "A", and a Twenty Foot Access and Drainage Easement Across Lots ~ ~ and ~ fi, Magnolia Green, Section H-1 ~'~ Q ~~~ ~ SI E E d ~ ~ ~ ~~tr fi ~,' Sp ~ ~~~R -Y C? __ _ ~- QRDINANCE TO VACATE A VARIABLE W1DTH RA1N GARDEN DRAINAGE EASEMENT,A 16' DRAINAGE EASEMENT &A 20' ACCESS & DRAINAGE EASEMENT i N Chesterfield County Department of Utilities .1. ~'~ ~:~,. ~Y'`/. 'rev '',T; ` E ~ ,_ T I lu:Y - 1i5.n: Ret 4~ ~ 'C.F '~ C' tkmr L1N£ TABLE LINE LENGTH 8EARING L ] 65.79' N75 31'08"W L2 10.45' N5338'55'W L3 21.10' S88'45'07"W L4 62.26' N8036:39"W LS 10.84' NT739'35 E L6 83.74' Nf87623"E L 7 61.67" S75 33'58 E L8 58.48' 58036:39 E L9 211.44' N6673'14 E EXISANC !6' DRAINAGE EASEMENT P.~211,PG41 (HEREBY VACATED) 5,~~ /~ ~,--- ' 0~ ~ / 9 // ~~ 15.Q0' ~~ EXISRNG 16' ~ DRAINAGE ~' EASEMENT P.B. 211, PG. 41 CURVE TABLE CURVE LENGIH RADIUS DELTA CHORD CHORD BEARING TANGENT C1 72.95' 172.50' 247349" 72.41' N6672'S2 E 37.03' C2 7295' 172.50' 2473'49" 72.41' N42'09 03 E 37.03' ~`' ~ ~ 680J WOOLR/DGE RD-MOSELEY LP ~ Q ,,,,pp GP/N.• 706670932700000 p~R PQ~~~O" D.B. 9623, PG. 30 ~, ~ P v'~ 99 QG' 3k ~ " 0 S N H ~, 6 Fy ~ ~6 ~ ~ y1. ECnO - MAGNOLIA GREEN P 0 1 ' F 1 ry9 P.B. 217, PG. 41 ~ Q\ 0 G 1 , ? , yti ~ MOSELEY LP RD ~ y~ ~ ~~~ GP1M 70656943830000 ~'~ D.B. 9623, PG. 30 ~/ STIN VAR BLE DTH ~ ~ A'~. F9S~yZ~ ?. IN G DE1V RAI GE ~ a~F4rF cF,'s" SEX/ T ~~ ~\x c~ P.H. 11, 4f ERE VA TED) ~ ~ '~~ 180. \ 2 5' a. r L9 (70TAL) 56673'14'W 192.54' _ _ _ _ \ ~ !36.68' 1 Exisnrlc s' i t fX1SI1NG 20' ACCESS CHESTERFIELD ~ DRAINAGE £ASEME7YT COUNTY EMENT S VACATED) 'r HEREBY PB ~ P.B. 211, PG. 41 PG. 41 GP1N: 7076692!8300000 LOT 15 ~ SECTION H-1 ~ MAGNOLIA GREEN .t`V: P.9. 211, PG 4T ~ t to ` } i I C1 WILD 5ENNA TERRACE {4S' R/W} ~ LEE FOSTER KEVIN do ~ w JAMIE VADEN GP1N; 70 76 6 92989 0D000 ~ D.B. 9859, PG. 138 ~ LOT 16 y ~ SEC710N H-1 MAGNOLIA GREEN P.B. 211, PG. 41 ~ ti 1 3 THIS SURVEY IS SUBJECT TO ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE. THIS SURVEY WAS MADE FOR THE PURPDS£ OF IDENTIFYING LEGAL BOUNDARIES, THIS SURVEY ODES NDT PURPORT TO IDENTIFY ENVIRONMENTAL FEATURES SUCH AS WETLANDS OR POLLUTANTS WHICH AN ENVIRONMENTAL ASSESSMENT WOULD IDENTIFY ``~ `~. `\ 6801 W00LRIDGE RD-MOSELEY LP GPlN: 707669118100000 D.B. 9623, PG. 30 LOT 14 SECTION H- J MAGNOLIA GREEN ~`5 P.B. 211, PG. 41 PLAT of t1) 16' DRAINAGE EASEMENT, ll) VARIABLE WIDTH RAIN GARDEN DRAINAGE EASEMENT, AND THE ACCESS PORTION OF A PO' ACCESS AND DRAINAGE EASEMENT HEREBY VACATED ACROSS THE PROPERTIES OF LEE FOSTER KEVIN & JAMIE VADEN AND 6801 WOOLRIDGE RD-MOSELEY LP MATOACA DISTRICT CHESTERFIELD COUNTY, VIRGINIA SCALE r 7' = 4D' REV+ SEPTEMBER 11, 2D12 AULUS7 14, 2012 Townes SITE ENGINEERING 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PHONEr(804) 748-9011 FAXr (804) 748-2990 DRAWN lrr.• Mrru ~•,~~,•~~ ~. rf~ '~ S ru (;;irtnuuuf'. fir„ ~paprr din, r !09i bseruer hes~e e i,-, I~.;r. \L,il~,~ln:!!+,\'!r:[uua'lll~•1'h,~~~. ~~!r.::;.lc-,~4wt.[;!a.1ti111t'-11 i`h~i•Inrul ncu~(a~hr.tru!rl,iuh.rnrrcom•Inirmct:w~a,cnc~•sA•rtield„h~rncrc~,m ADVERTISING AFFIDAVIT Client I)eccription Ad Size Cost (per issue) Chesterfield County LN:Magnolia Green ORI~ 9-26, I/20P + I.OS $225.99 Right of Way 10-3 "I~he Observer. lnc. Publisher of r~tcl: NOTIt: E: ]hat Dn OctDber 10, 2012. at b3t1 pp m Dr as xx+n thereaher as may be heard, the 13tiard of Supemsors of Chesterfield County at its regrtlaz meetitrg place m the Public Meetutg Rtxtm of ("hestcrficld County, Virginia. ssii consider the ]i,llowing on6nanie !i>r adoption: Ati ORC)1NANCP, to vacate a variable width rain garden drainage easement and a 16' drainage easement within ()pen Space A, Magnolia Green, Section H-1 and a 20' acie•ss and drainage casement across l.uts l5 and l6, Magnolia Green, Section H-l, as shown on a p at by lbwnes tine Engineering, dated lartuary 25, 2012• recorded March 13, 2012, in the Clerk's Office, Circuit (:Dort, Chesterfield County, Virginia, in Plat !took 2 t 1. at Pagc 42. Information regarding the protwsed ordinance is on file in the Right of ~Vay Office in Chesterfield County, Virginia, and may br examined by all interested parties between the hours of 8;}0 a.m. and 5:00 p m.. Munda?• through Friday. •Ihe hearing is held at a public fac:ilit)' designctil to br aaessihle to persons with disabilities. Any persons with questions on the accessibibry Df the facibty or need for reawnahle aaummodations should contact Janice A. Alakky, ('leek to the Board, at 748-1200. Persons necdtng interpreter services far the deaf muse rtotih the Ckrk to the Boazd no later than Oct<iher 5, 2012 C'11ESTERF I1~:l.D OBSERVER This is to certify that the attached legal notice was published b~ Chesterfield Observer in the county ut• Chesterfield, state of Virginia, on the following date(s): 9/26/2012 & 10/03/2012 Sworn to and subscribed heti~re me this (;~ c ~a ham- __, X012. (~ Legal Af~tiant .la es s Grooms Jr.. Notary day Ot My commission expires: February 29, 2016 Commission I.D. 71 R20A; --------r-~ f ~ ! , r-. ~_C~ ~. _...! ~C~ ~i ~~2 (SEAL) +rrr~~ritr~~ ~ ~ ~: ''NO~ARY•'• ~' ' `'ci Pug! IC • • v~ . REG >: 7192093 MY COMMISSION io~•• EXPIRES ~ •2 •• ?12912016 ' ~~ YAY FROM INVOI('F.. `!'HANK YOU. CHESTERFIELD COUNTY ~`~°`~~ BOARD OF SUPERVISORS Page 1 of 2 1a ;:.~~ AGENDA -;,s-~ t'7RCIN~, Meeting Date: October 10, 2012 Item Number: 16.C. Subject: Public Hearing to Consider the Restriction of Through Truck Traffic on Westfield Road County Administrator's Comments: County Administrator: Board Action Re Hold a Public Hearing to consider the restriction of through truck traffic on TATP Q~fIP~(~ Rnar7 frnm winterf ie ld Road to Sycamore Square Drive. Summary of Information: The county has received a request from residents to restrict any through truck or truck and trailer or semi-trailer combination, except pickup or panel trucks, from using Westfield Road (Route 1002) from Winterfield Road (Route 714) to Sycamore Square Drive (Route 1098). The recommended alternate route is Winterfield Road (Route 714), Midlothian Turnpike (Route 60) and Sycamore Square Drive (Route 1098). The Virginia Department of Transportation (VDOT) has four criteria it considers when a restriction is requested. A requested restriction must meet the first two criteria, in that: 1) a reasonable alternate route is provided; and 2) the character or frequency of truck traffic on the route proposed for restriction is not compatible with the affected area. Evaluation of the second history, engineering of the engineering related issues. (Continued next page) Preparers R.J. McCracken Agen820 Attachments: ^ Yes criterion will include safety issues, accident roadway, vehicle composition, and other traffic Title: Director of Transportation No # ®~ 4~ ~: ; .. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) In addition, a requested restriction must meet either of the last two criteria, in that: 1) the roadway is residential in nature, with at least 12 dwellings on both sides within 150 feet of the roadway centerline per 1,000 feet of roadway; or 2) the roadway must be functionally classified as either a local or collector road. Staff recommends approval of the restriction. Recommendation: If the Board wishes to pursue this request, the requesting the Virginia Department of Transportation truck traffic on Westfield Road from Winterfield Road Drive should be adopted. DtStriCt: Midlothian attached resolution to restrict through to Sycamore Square ~~' ~ WHEREAS, the Chesterfield County Board of Supervisors received a request to restrict any through truck or truck and trailer or semi-trailer combination except pickup or panel trucks from using Westfield Road from Winterfield Road to Sycamore Square Drive; and WHEREAS, the recommended alternate route is Winterfield Road (Route 714), Midlothian Turnpike (Route 60), and Sycamore Square Drive (Route 1098); and WHEREAS, Chesterfield County will use its good offices for enforcement of the proposed restriction; and WHEREAS, the Board has conducted a public hearing on the restriction. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to restrict through truck traffice on Westfield Road from Winterfield Road to Sycamore Square Drive. UVestfield Raad Through Truck Tr~fFic Restriction Request Previously Restricted Routes - - - - - - - - - ~ Recommended Restricted Route Recommended Alternate Route -~ .` SOU TN E R ,~ fit' ~" fi ~qR ~,~ ~~ `~ ~ ~ O k ~ c ,~ w cL; T o ~ +~ ~ fi ~ ~ ~ 7 \ c ~ ~ W ~ b ~ i ,~ ~ r ~ ~ ~ ` O J ti ~ ~. C! ~ ` . c, O~ ~~.b ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Truck-Traffic ]0-3 Board of Supervisors 1/lOP-.83 in $287.36 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, October 10, 2012, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons may appeaz and present their views concerning: The restriction of through truck or semi- trailercombination, except pickup or panel trucks, from using Westfield Road (Route 1002) from Winterfield Road (Route 714) to Sycamore Square Drive (Route 1098). The recommended alternate route is Winterfield Road (Route 714), Midlothian Turnpike (Route 60) and Sycamore Squaze Drive (Route 1098). A map of the proposed alternate route is on file in the County Administrator's Office and the Clerk to the Boazd's Office (Room s04) at the Lane B. Ramsey Administration Building, 9901 Lori Road, Chesterfield Virginia, for public examination between the hoarse of 8:30 a.m. and s:00 p.m. of each regular business day. If further information is desired, please contact Mr. R.J. McCracken, Director of Transportation, at 748-1037, between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Boazd, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, October s, 2olz. The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 10/03/2013 ~" Sworn to and subscribed before me this 2012. Jr., Notary My commission expires: February 29, 2016 Commission I.D. 7182093 day of ,~ ~ ~ e~'ve'-~rii'~r .~ S T GRp r• ~•,~~: '~NOTARI' O,~is ' • ~~: ~ PUBLIC ~' ~ REG # 7182093 .' ~ n ' MY COMMISSION ' :. EXPIRES ~ Q ;~o•. v2sizols , ~ ~~; •.. ...• ~'~;; gITH ~F ~,.. rrrrrreeee~e THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. .,e_ A,r~>u~ia 23113 • Phone: (R04) 545-7500 • Fax: (804} 7-14-3269 • Email: new~~chestertieldobserveecom • [ntemet: www.chesterfieldobserver.com Legal Affiant J ~~~~~~i ~, . ~~- 1749 , /~ hRGiN~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 10, 2012 Item Number: 16.D. Subject: Public Hearing to Consider Amendments to The Plan for Chesterfield, Moving Forward...The Comprehensive Plan For Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing on the comprehensive plan amendment, The Plan for Chesterfield, Moving Forward...The Comprehensive Plan For Chesterfield County. At the conclusion of the hearing, defer action on the amendment until October 24, 2012. Summary of Information: Following a public hearing on September 10, 2012, the Planning Commission, on September 18, 2012, unanimously recommended approval of a comprehensive plan amendment on a motion of Mr. Gulley, seconded jointly by Drs. Brown and Wallin. The Commission recognized that information regarding timing of school facilities would be addressed by the School Board and Administration prior to the Board's consideration of the Plan. It was also recognized that once the School Board's recommendations were received that Neighborhood Parks recommendations would be updated accordingly. Attached is a synopsis of the Commission's discussion leading up to their action on the amendment (Attachment 1). A listing of detailed changes in underline and strikethrough text made by the Commission subsequent to the original advertisement of the Plan is provided (Attachment 2) with a complete draft Plan document with includes those changes. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No # ~; ~~'"~`'°`'°~ CHESTERFIELD COUNTY "~< .: fir, , BOARD OF SUPERVISORS Page 2 of 2 ~~i49 ~ AGENDA ~tRGIN At a September 28, 2012 work session, the School Board voted on the school facilities portion of The Public Facilities Plan chapter. The School Board's recommendations are outlined in Attachment 3. Based upon this School Board recommendation, staff recommendations for the Neighborhood Parks portion of The Public Facilities Plan chapter has been added as shown in Attachment 4. The Neighborhood Parks additions coincide with the new school facilities recommendations. Since the Commission's action, staff has identified an error in the Economic Development chapter (Chapter 5) relative to the acreages listed for the Opportunity Zones, Enterprise Zones on page 24. Therefore, staff requests that when the Board takes action on the Plan, the corrections as shown in underline and strikethrough text be approved. (Attachment 5) The Board of Supervisors has scheduled a public hearing on October 10, 2012 to consider the Plan amendment. ATTACHMENT 1: Synopsis of Commission Action and Discussion Synopsis of Commission Discussion on September 18, 2012 Mr. Patton supported the Plan amendment. Mr. Waller indicated that while all chapters of the Plan are important, the Goals (Chapter 3) and Implementation (Chapter 15) chapters represent the essence of the Plan. He expressed concern that the schools and related neighborhood parks facilities recommendations were still outstanding, but trusted that the Board of Supervisors and School Board would resolve those questions prior to adoption of the Plan. Dr. Wallin indicated that community involvement throughout the process resulted in an improved Plan, noting that 78 percent of the comments had been addressed. He expressed disappointment that the school system had not taken advantage of the opportunity to share their vision by providing facility recommendations, but was hopeful that their recommendations would be forthcoming for the Board of Supervisors' consideration. Dr. Brown indicated that while all chapters of the Plan are important, the Economic Development (Chapter 5), Revitalization (Chapter 7) and Environment (Chapter 9) chapters are crucial to the success of the Plan. He was regretful that the East/West Freeway has been included, but that the Plan will be reviewed every five years allowing future reexamination of this issue. Mr. Gulley was impressed by citizen involvement throughout the process, noting that 78 percent of the comments were incorporated into the Plan. He indicated that the process had worked well and that the Board's deadlines had been met in a timely manner. He indicated the Plan is a comprehensive document upon which to build future enhancements. He indicated that from his perspective, the Revitalization (Chapter 9) chapter is very important with much more work to be done. He also expressed his disappointment that the data on school facilities had not been provided for the Commission's consideration. He indicated that while the Plan is weak with respect to addressing the county's long term water needs, he trusted that the Board of Supervisors would take action to address development of a strong water supply strategy. He indicated that the Plan is a reflection of efficient, effective and positive team work among staff, the community and the Commission. October 10, 2012 Board of Supervisors Agenda Item, Attachment 1 Page 1 of 1 ATTACHMENT 2: Changes Recommended by the Planning Commission Subsequent to Initial Advertisement of Plan Cover Pale, All Footers, and Other References - Change 1. Eliminate from the Cover Page, all footers and other references to the year 2035 Economic Development (Chapter 5) - Change 2. Page 18, Business Advantages, new 2nd paragraph Fort Lee home of the combined arms support command located south of the county, is undergoing expansion and bringing support businesses to the county. Further, the Commonwealth Center for Advanced Manufacturing (CCAM), a 60,000 square foot applied research center also located to the south of the county, is staffed by 150 researchers and engineering students developing and accelerating new manufacturing technologies. - Chanee 3. Page 18, Education & Training, amend 15L paragraph Chesterfield area employees have above-average levels of education and skill, and work in business-friendly environments rich with training opportunities. Close ties between local businesses and industries and our institutions of higher education, Virginia State University and John Tyler Community College, assist in tailoring educational programs and curriculum to area employers' needs. r~ea„ilst se~att~r~s~iri ~^ "^~^^ ~'°~~°'^^°~'. Accessibility to other area colleges and universities to include Virginia Commonwealth University, College of William and Mary University of Virginia and J. Sargeant Reynolds Community College further promotes A~e# +" ~~ ~ ^+' ^~ ^ ~ - -^~ ~ ~~~~~^~ ° ^"~~~~° a lifetime of learning and continuous improvement for all students and employees. - Chanee 4. Page 20, Prime Economic Development Opportunity Sites, add a new section under Meadowville to include the non-residential portion of Roseland Roseland This 1395 acre mixed use develop ment is located between CenterPointe and the Watkins Centre. Of the proposed development, approximately 170 acres at the interchange of Woolridge Road and Route 288 is zoned for office, commercial and industrial uses. With the extension of Woolridge Road, this area is attractive for corporate headquarters lig ht industrial and commercial uses. Page 1 of 10 October 10, 2012 Board of Supervisors Agenda Item, Attachment 2 Change 5. Page 21, Prime Economic Development Opportunity Sites, add Roseland non-residential area at interchange of Woolridge Road and Route 288 Prime Economic Development Opportunity Sites Watkins Centre 76 '60 ~ Richmond um.n"O^ Roseland t 76 ~ 895' CenterPointe i so to James River Mdustral Park c aim m '.. 288 30I. 288 Meadov+ville Technology Park CHESTERFIELD io ,o_ is American To6acco/Ketk Site .--t , ~u f+o~eweu Ashton Creek. Business Center colonial Helghta Petersburg - Change 6. Page 24, Enterprise Zones Opportunity Zones ENTERPRISE ZONES Enterprise Zones are distinct geographic areas of the county, designated by the Governor of Virginia, with the specific goal of encouraging business location and expansion in these selected areas of the state. Enterprise Zones are allotted a designated amount of acreage. Sub zones can be created if additional acreage is available within a primary zone. These sub zones are not required to be contiguous to the boundaries of the primary zone. Chesterfield County has two primary Enterprise Zones with the residual acreage allotted to three Sub-zones. The county's Enterprise Zones and Subzones are: Page2of10 October 10, 2012 Board of Supervisors Agenda Item, Attachment 2 04~~~. Jefferson Davis Corridor Primary Enterprise Zone (3,972 acres) This primary zone designated in 1994 is located along U.S. Route 1/ 301 from the City of Richmond to the intersection of Route 10. The zone is conveniently located to Interstate 95, Chippenham Parkway and Route 288 and CXS rail all which transverse the zone. Its close proximity to the Port of Richmond provides additional development opportunities. A ~~¢nificant amount of industrially zoned land lies within the Jefferson Davis Enterprise Zone boundary This important corridor has excellent transportation infrastructure, ample water and wastewater capacity and abundant reliable power o Hull Street Road Subzone 48 acres This sub zone of the Jefferson Davis Enterprise zone is located along Hull Street Road from the City of Richmond to lust west of Turner Road. This predominantly commercial and retail corridor has easy access to Chippenham Parkway and presents opportunities for business infill to support surrounding residential neighborhoods. Walthall Primary Enterprise Zone (3,820 acres) This primary zone is comprised of 3 451 acres and encompasses a large portion of industrial zoned land The zone begins at Route 10 and continues south along Interstate 95 and Route 1/301 to the City of Colonial Heights. Ashton Creek Ruffin Mill Industrial Center, The Enterchange at Walthall and Appomattox Industrial Center present significant development opportunities. With easy access to Interstates 95, 85 and 295. the Walthall Zone is ideal for warehouse and supply chain management companies as well as manufacturing that require "just in time" shipping such as food related industries. o Midlothian Turnpike Subzone (311 acres) This sub zone of the Walthall Enterprise Zone is located along Midlothian Turnpike from Chippenham Parkway west to Powhite Parkway. The county's partnership with a private developer to redevelop the former Cloverleaf Mall into amixed-use development has been a catalyst for private sector development in this sub zone and presents significant infill opportunities. o Meadowdale/Meadowbrook Subzone 58 acres This sub zone is of the Walthall Enterprise Zone is located at the interchange of Chippenham Parkway and Hopkins Road. While this gateway shopping area experienced high vacancy rates in the past its designation as an enterprise sub zone has spurred increased business investment and occupancy. This area presents a key business infill opportunity to support the residential communities in this corridor. ;"use zex~s-ss+~,=fse 2,4' Page 3 of 10 October 10, 2012 Board of Supervisors Agenda Item, Attachment 2 - Chanee 7. Page 27, General Economic Development Guidelines, amend 3~d bullet ~:• Encouraging the °"" cost-effective distribution of economic resources throughout the county. - Chanee 8. Page 30, General Economic Development Guidelines, Collaboration, add bullet • Pursue partnerships between food manufacturers and area farmers to encourage use of locally Brown products in food production. Housing (Chapter 6) - Chanee 9. Pages 33 and 38 modify affordable housing definition to be consistent in both places Page 33-change the footnote Household Income & Single Family Home Affordability chart ** o 0 p`rtpo„a,oa,co, a~w ~i~ovrpvraci~~~prvpe~cTcascc$ and hemeewner insaranse 0 a~e~re~ Housing is considered affordable when 30 percent or less of a household's Bross annual income is spent on housing. Page 38-change the following bullet Affordable/Workforce Housing. Support affordable housing opportunities and choices. Housing is considered affordable when '°°,~~-*~,-30~-percent or less of a household's gross annual income is spent on housing. The following should be considered: - Change 10. Page 38, Affordable/Workforce Housing, amend bullet • Affordable/Workforce Housing. Support affordable housing opportunities and choices. Housing is considered affordable when less than 30% of a household's gross annual income is spent on housing. The following ~ea4d could be considered: o I+~c~at+vts far t#e-k-Integration of affordable/workforce housing in market rate developments. Market rate is defined as the price charged in the free market. o Architectural compatibility with market rate units. Page 4 of 10 October 10, 2012 Board of Supervisors Agenda Item, Attachment 2 ~~~~~ Historical & Cultural Resources (Chapter 8) - Change 11. Page 59, Historical & Cultural Tourism, Local Attractions & Destinations, add section under Pocahontas State Park Point of Rocks Historic House & Grounds This county park a local state and federal historic landmark, offers beautiful views of the Appomattox River from a high bluff overlooking the Port Walthall Channel. This area had a ~~Rnificant role in the Civil War with the historic 1830's home serving as a surgeon's quarters for the large military hospital located on the property during Union General Butler's Bermuda Hundred Campaign. Environment (Chapter 9) - Chanee 12. Page 70, Farmland, add to end of 2nd paragraph Further opportunities exist for the partnering of area farmers and food manufacturers to grow and produce food within the county. The Land Use Plan (Chapter 10) - Change 13. Pages 112/113, northwest Quadrant of Route 360 and Old Hundred Road, north of creek, change land use designation from Regional Mixed Use to Suburban Residential II Page5of10 October 10, 2012 Board of Supervisors Agenda Item, Attachment 2 ~~~ ~~ - Chanee 14. Pages 112/113, property along Woodpecker and Bradley Bridge Roads, west and south of Corporate Office/Research & Development/light Industrial, change land use designation from Residential Agricultural to Low Density Residential „~A ~., , , a _. .nev a '' y ti;.._r ~. ea ^y, A %€ ~R: av,. w ~ 1 , 1 i ~ r ~ m % ~__„ .:. . ~s~-we~c e.e~:v ..r• ~ m r .r fM1 r ~r•~• ~'. ,, CHANGE ' ' . :pax:.. r, From: Residential Agricultural ' (0.5 units/acre) `+~~ To: Low Density Residential ~ v~~ (1 unitfacre) City of '~ Colonial ` ~ _ Heights Water & Wastewater (Chapter 12) - Chanee 15. Page 124, add the following paragraph after the first paragraph to expand discussion relative to the county's commitment to provide a reliable and sufficient water supply The Utilities Department and Chesterfield County leaders fully understand and appreciate the critical role adequate water supplies are for the county's future. The recent droughts of 2010 and 2012 serve to accentuate the importance of reliable water sources for the health of a community. Staff from both the ARWA and the Utilities Department continuously work with governmental regulatory agencies engineering consultants and water supply professionals and others to evaluate and develop all feasible short term and long term solutions for enhancing and expanding drinking water sources that will reliably serve the county's needs in the future. - Chanee 16. Page 131, add to bullet under Public Water and Wastewater Line Extensions: • Evaluate the current Assessment District Ordinance and consider other methods of funding the extension of public water and wastewater to serve existing aging residential areas developed on private individual wells and wastewater systems. Page 6 of 10 October 10, 2012 Board of Supervisors Agenda Item, Attachment 2 ~~~~ Transportation (Chapter 131 - Chanee 17. Page 135, Road Network Assumption, 3rd paragraph, clarify the number of lanes modeled The Transportation Department evaluated the outputs from the modeling which included traffic volumes and levels of service. The Department then determined reasonable road improvements (improvements to existing roads and construction of new roads) necessary to accommodate the forecasted traffic. The number of lanes modeled is not the number that currently exist, but rather the lanes that may be necessary to support build-out development. The roads were then classified based upon their function and right of way width necessary to accommodate the number of lanes for the anticipated traffic volume. - Change 18. Page 137, clarify the Number of Lanes Modeled map Hevico County motes wwra PowhatanCounty ,...._( ~•~ ~. \ . R~ ` Amelia County - pAA ~91~ r7,~ 9` F,~, Dinwiddie County October 10, 2012 Board of Supervisors Agenda Item, Attachment 2 Number of lanes Modeled City of Richmond Existing Road Proposed Road LANES MODELED LANES MODELED J ..:, :: La "ti ~ 8 n ~r r ~. . Hen rico County IAMtSRIVtR .. ~~~-"•~ City 0! Hopewell - - '~ tlt f Prinif VCO rgC COU my lal ~:`Neights City of Petersburg - N Page 7 of 10 ~~~~ ~®~ - Chanee 19. Page 139, add the following bullet after Powhite Parkway Extension, to discuss the East-West Connector from 1-95 to I-295 East/West Connector I-95 and I-295 are major north/south routes that carry regional traffic through the eastern area of the county. Route 10 from Interstate 95 to the Appomattox River, is the major east-west highway serving the area and carries a mix of local and regional traffic. Even after completion of planned improvements to Route 10 this highway will not accommodate anticipated traffic volumes. Another east-west facility is needed in this area of the county. This connection would improve access to area development and help reduce regional traffic on Route 10 between Interstate 95 and Interstate 295 and on other roads such as Woods Edge Road and Old Bermuda Hundred Road. Because much of this area has been developed or approved for development, this east-west facility would have to be located between I-95 and I-295 in the Walthall area. A connector road in this area would include a major bridge structure across the Appomattox River. State funding would have to be provided for construction of this connector road. No public funds are anticipated to become available in the foreseeable future for a major project of this type. Staff will work with developers to keep a corridor open for the facility, if possible. However, staff will not restrict or prohibit development in the Walthall area in order to protect the corridor. Developer participation will be strictly on a voluntary basis. This proposed east-west connector is not included on the Thoroughfare Plan. At such time as public funding becomes available the alignment of this road will be determined with strong consideration of existing development in the area. ~9 fie! F r0~ $OOO OOy ENON CHURCH RD ~O 0 ~a O p bless coNnrecro yqq l~r....,.,, Ste' -off l `~O RGFF/ 2 NMI<< G4i RD WOODSEO Q~ \_ jN~ h~ ti ~- Page 8 of 10 October 10, 2012 Board of Supervisors Agenda Item, Attachment 2 ~~~~ - Chanee 20. Page 140, clarify Road Classifications legend Henrico County JAMES RIVER Powhatan County .. _~,` 1/ ~ 8 ,. r /v i t A ~' L t ~ t ~ ~' l J t',,.~ . ~ 1-~ f . ~ ~ ~~ ~ ~^- t ~ + ~ ~ ~ _ _ !rte I ~ ,~ I ' r ` ~ ' v Amelia County I i ~ €ds~ ~e.t,~eYLaY'' ~' ~ ~ If 1 9P,o~_ ~ .... `Kf \ 9~0+ AL F,, A detailed copy of this plan can be obtained from the Chesterfield County Transportation Department or the county website. Exact right of way widths and proposed road alignments should be verified with the Chesterfield County Transportation Department. Dinwiddie County ~Ity Of Richmond Thoroughfare Plan CLASSIFICATION EXISTING ROAD PROPOSED ROAD rt+: ~ ..- M;,iu~ nrtii ill lli:r 2i~0'i Nlalo~ ni ttii...~- . ......~. ._ ' io~ rcto~ IEU'I _ _ . co~~~d,~~cl5;am:v d~ ..,,rca~.,- Henrico County g f ~?, • Ip MES RIVER r i ~ j r ~ ~ , ~,..~n. ~. ~1 r , ~. ~ i _,. i>< •!~ ~~ ~~ f City of Hopewell ~' ' City of Prince George County ~ Colonial Heights a City of Petersburg `ri - Chanee 21. Page 141, Fundine, after 3`d paragraph add the following paragraph The Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any county of up to $10 0 million in funds to construct maintain, or improve primary and secondary highway systems. - Chan~,e 22.22. Page 152, Transit, amend last bullet as follows • Support expansion of the Ettrick train station as a multimodal center to accommodate the anticipated increase in passenger services, and the growth and revitalization of the Ettrick/Virginia State University area. Page 9 of 10 October 10, 2012 Board of Supervisors Agenda Item, Attachment 2 ~ll~~~ ~ The Public Facilities Plan (Chapter 14) - Chanee 23. Page 153, add following paragraph after 2"d paragraph to stress that while Plan supports parity in facilities, countywide level of services will not be the same throughout the county It should be noted that the levels of service identified in this chapter generally apply to locations outside of the Rural Residential/Agricultural and Residential Agricultural areas. These rural areas currently do not have and are not planned to have, the same levels of service as the more developed and developing areas of the county. However, the Plan does recognize that existing rural public facilities have parity with newer facilities in more developed areas of the county. - Chanee 24. Page 155, General Public Facilities Guidelines, amend bullet Site Acquisition. Acquire new public facility sites in advance of, and/or in conjunction with, development and acquire land adjacent to existing public facility sites planned for renovation or replacement when land becomes available. These acquisitions should be accomplished using sound real estate principles and practices and in accordance with applicable laws, regulations and policies. Consider the impacts of new facilities in relation to growth as identified in The Land Use Plan. Construction of new facilities should take place in areas contiguous to existing developed areas. - Chanee 25. Page 155, General Public Facilities Guidelines, amend bullet Buildable Land. Base facility site requirements on the concept of "buildable land". Consider modification in the amount of required site area where existing public facilities are to be replaced or renovated within the established communities in which they are located. This calculation excludes required buffers, setbacks and other development restrictions, as well as areas with steep slopes, wetlands, RPAs, stormwater ponds and other physical constraints to the use of the property. - Chanee 26. Page 155, add guideline at the end of the bulleted list to clarify that proposed new facilities and revitalized/replaced facilities shown on each facility map are general locations and are not meant to depict exact locations • Facility Locations. Proposed facility locations as shown on Facility Recommendation maps display general facility locations and should not be used for specific location identification. Implementation (Chapter 15) - Chanee 27. Page 215, add to Implementation Phase 2 under Ordinances: Public Water and Wastewater Assessment Districts. Evaluate the Assessment District Ordinance to consider other methods of funding the extension of public water and wastewater to aging residential areas developed on private individual wells and wastewater systems and amend if appropriate. - Chanee 28. Page 218, amend AFFORDABLE/WORKFORCE HOUSING. Identify needs ~^~' ~^^°^+~~~°° for affordable housing. Where such housing is provided, consider architectural requirements for compatibility and integration with market rate units within the same development. Page 10 of 10 October 10, 2012 Board of Supervisors Agenda Item, Attachment 2 "~..' ATTACHMENT 3• School Board Recommended Changes to Chapter 14 Public Facilities Plan Approved at 9/28/12 Work Session Public Schools OVERVIEW High performing, high quality public schools contribute to the quality of life and economic vitality of Chesterfield County. The importance of providing school facilities equitably to all county residents is paramount, as is finding ways to plan and adapt to future needs on the basis of anticipated trends in demographics and technology. Additionally, the Comprehensive Plan calls for a greater focus on linking schools with communities by providing greater access, flexible designs and locations that better meet the needs of the communities in which they are located. In addition to ensuring sufficient and appropriate educational space for our students, it is the responsibility of the school division to properly maintain all facilities and to promote parity and equity among all schools. Although parity among all schools is desired, the plan recognizes that schools in the county have been built over time in response to school age population demands. As neighborhoods have been approved and emerged, certain areas of the county have created a demand for schools sooner than other areas. As a result, as of 2012, county schools range in age from just under 100 years to just over two years. This large disparity in facility ages inherently yields newer schools offering more current, and in many cases more advanced, opportunities for students and the communities they serve. The county should strive to create and maintain parity among all schools by either fully modernizing schools on a scheduled basis or replacing the facilities as each reaches the end of its useful asset life. Proaram (Functional) Capacity Chesterfield County Public Schools uses a facility's program capacity to measure facility usage. Program capacity is an industry concept that accounts for the building's design capacity and incorporates classroom space limitations created by various state and federally regulated programs such as Special Education, Title 1 and Headstart. These programs contain certain mandates limiting classroom sizes, reducing available classroom space in the facility. Program capacity figures change on an annual basis depending upon program requirements and state/federal mandates, and do not include temporary trailer space. Desipn Capacity Design capacity is based upon a building's physical size and the amount of classroom space. This figure does not include programming requirements which place limitations on class sizes, reducing the number of students that can be accommodated in individual classroom spaces. Page 1 of 21 October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 ~~~~ ~¢~ Elementary Schools The county has 38 elementary schools enrolling 26,000 students in kindergarten through 5th grade. The county's elementary schools have a combined program capacity of 26,700 students for a systemwide utilization of 97 percent in the 2011-12 school year. Elementary schools enroll an average of 683 students each and are an average of 40 years old. Program capacity and enrollment for individual schools is subject to change. Annually, this information is published in the Capital Improvement Program (CIP) and the school division's Financial Plan. A4ax~e aFea~ ~ ~ ~~ r.,.,.i~ o ~~~ AIG....fmC ... {t L. ~~ ~J3 ~~i ~~e 8e14a~eed ~-s 456 384 sa $~~ 3954 637 59s 37h ~ 3988 523 5s3 ~o, see-a,~~ ~ ges s~ rI, ,~_, ~ s~4 ~$~o rl,.,..~,-~,.. u:ll X986 ~ g~ 3~.$"y r.,..ti..,., 398-7 7~9 736 33~ ~ 3967 ~s 554 88~ ~HFHS 33s~ 845 7e9 83~ eav+s 3964 57s 633 ~o, F~~ 339e 83.s 763 33°6 FIB-.~I...t L. f~..tt ~~ ~~ ~~ ~e €ee+a 398 536 498 3~°6 €~ 3967 536 SZS 39~k €~, 3387 ~;e ~ ~9s ~ C+I~Imnn~~ =9vtCA O~ 'yQT / 657 n~ '110/ 3383 783 789 3e9-% 3973 74e 686 33°6 pll 3~ 8~5 749 336 r_.,.,...c:,.l.r 3975 6~8 533 9-r°~6 &959 54~ 445 8~°0 #e+ti~rg 3933 848 738 94% #eplFt~s 3975 52S 586 3~% edc# 3987 7~9 677 33°6 noon rti:~.:~., 3-333 ~$ 636 39% AAaEeaea 3337 599 454 33~ o.,..,,~-w,~-.,~,...,,... ~oc F64 ~ 34% Rea+~s-Read 4~8 59~ 486 S~°6 Rel-iie~+s 3979 78~ 63~ 8.8~ c.l,..., rl,~~.,.1, 39.7 ~9 5z8 ~3% 5g-R+a+t 3393 S78 737 33~ c..,:w~.,.,.1, '~°' 733 837 34°6 wads if?$ 3366 743 3$39 33&% 1NCaV2K 3394 746 7$9 395°6 we44s 3-375 739 63~ 37~k w+~er~ec~ '~^' 339 733 85h weelFidge 3339 7~9 773 1 l1~0/ fir. 337- 76;663 ~3~963 37>6 Page 2 of 21 October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 ~~ Middle Schools The county has 12 middle schools enrolling 13,900 students in 6th through 8th grades. The county's middle schools have a combined program capacity of 15,200 students for a systemwide utilization of 91 percent in the 2011-12 school year. Middle schools enroll an average of 1,156 students each and are an average of 39 years old. Program capacity and enrollment for individual schools is subject to change Annually this information is published in the Capital Improvement Program (CIP? and the school division's Financial Plan. Nye aFea~ ~+I~ ~egr~ ~ c.,..,~„-~:;,;,~;~ y6-e# R~egr GAY n.,~ x-99-~ ~, 54-~ ~,~-~~ }S-% F I ~ -. ~ 4..,vrr Ytro9 Yi, -~.~1 Y~`O 77Yo C~I~r-~r~c-~cic ~ ~?/ ~~ ~o nip ~4 ~~ x-445 ~A~o AA-d~e2Ea*- X9-7§ -x;459 ~99 ~% ~~ ~~} 3~, ~-~ ~3 ~3°~0 °~-^o"mc ,=tie ~~ 3-9i~ $49 $3-% ~-n ~~ ~~ 8~ ~o i Y'7~ 2V't Y~j D7'V 7'~YO *nn nA'.I.JI C L. I I .1 7 1. .J ~.+-. ~1.....,.. L...... '~ F... +M.. ~ w.l.'.....~I nn u' I. c I. I1 I, 'I+' 1 f]G7 ,...A L.~~ ~ ~'+~~ ..F 4']A r+~~lloxi~ Page 3 of 21 October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 ~~~°~ High Schools The county has 11 high schools enrolling 18,500 students in 9th through 12th grades. The county's high schools have a combined program capacity of 18,900 students for a systemwide utilization of 98 percent in the 2011-12 school year. High schools enroll an average of 1,684 students each and are an average of 30 years old. Program capacity and enrollment for individual schools is subject to change Annually this information is published in the Capital Improvement Program (CIP) and the school division's Financial Plan. Na+~e aFea~ ~ ~egra~~- ~ c.,..,~,~ ~e# ~eg~a+~ ~ac+~ r~it~ ~94~ X59 ~9 b~°6 ~clvvci~'~R ~8 ,~3 ~ ~~ EeS~ ~9A~ 3-33 ~$~ ~9% I^..,.. °'„'^T X994 ~;A4~ ~,$~ ~A8% n~~ ~~ ~9 ~~ $~% e~ ~~ '~ ~~ -Ole ~~Eeadew~eelE ~3 ,~ ~~ ~o ~1A+d~e# X9$4 "'~ ~~49-~ $9°~0 TI~ ? Y' 7E i' ~ 'Y -J V "t 'CY ~.7 0 B ' ri ~} ~- ~~ pp Y'7Qt ~~ pp pp ~~ ~~ Y'C477 ~ p ~ ~ ~ ~j '~~ ~ p ~~ 7CY0 #TI. n 1 ...1 ..Ilm • F'.. .,1 ~.~.. •L. ~. O~ !_.~.1.. n.. /f.. !'L... f`A'.A.~II C L. Il TL.' 1. 'I 1~A'1 ~...~I L. -.~ ~ ~'t~. ..f 400 c4 •lenf~ Page 4 of 21 October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 ~~~ OVERALL SYSTEM RECOMMENDATIONS • Provide more community-oriented schools that act as neighborhood anchors and support community use of the facilities after school hours. • Coordinate economic development and revitalization efforts with school revitalization and replacement as one aspect of an overall community revitalization strategy. • Adequately maintain all facilities including schools, administrative buildings, auxiliary spaces, sports fields, playgrounds and other school division spaces. Maintenance should ensure that all facilities are safe, properly functioning as designed, support learning for students, create efficient and effective working spaces for employees and support community activities. • Revitalization is a full modernization of the facility which includes extensive renovation to bring the building up to current codes and standards, while enhancing the overall learning environment. This would include replacement of, or upgrades to, building components including handicapped accessibility, HVAC, roof, electrical, windows, flooring, ceiling lighting, and current technology infrastructure and internal reconfiguration of space to support educational programs. Revitalization may .include the construction of new space to provide adequate program areas. Also included would be external upgrades and renovations to enhance the appearance and condition of the exterior of the facility to enhance the surrounding community. The goal of facility revitalization is to make an existing facility comparable to a new building. • Replacement entails building a new school facility either on the same site (preferred) or at a new location within existing attendance boundaries. A school facility would be replaced at the end of its useful life when it becomes more economically attractive in the long term to replace that facility than to continue major repairs or to revitalize it. • Assess facility needs on the basis of current conditions and enrollment as well as projections of future growth and enrollment. • Provide modular classroom buildings to temporarily address insufficient student capacity and/or instructional programs such as special needs. Use these structures for temporary (1-3 year) spikes in enrollment and not as permanent classroom space. These temporary structures should be removed from school sites as soon as permanent classroom space is available. Temporary modular classroom buildings should be located on school sites in areas that support instruction and to the extent possible located away from highly visible areas. • When appropriate, school facilities should be co-located with other public facilities for maximum efficiency. Flexibility to site acreage will be provided when considering co-location. • Continue to encourage and expand joint-use agreements between school and county agencies for use of school facilities and grounds. Page 5 of 21 October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 ~~ • Encourage private sector cooperation in the acquisition and siting of new school facilities through the acceptance of developer proffers of buildable land suitable for school locations in conjunction with review of development proposals, provided the proffered land has been evaluated through the site selection process. • Ensure compatibility of land uses adjacent to existing schools and reserved school sites. • Improve student access and safety by coordinating the construction of roads, sidewalks, bike paths and/or pedestrian trails to and from schools. Extend this linkage to other nearby public facilities such as parks, libraries and community centers. • When possible, consider using multi-story building configurations for new construction and additions to middle schools and high schools to reduce site requirements. Page 6 of 21 October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 ~"~ RECOMMENDED THRESHOLDS FOR FACILITIES Assess system utilization and identify facilities that are, or are projected to be, over capacity. • Consider whether individual facilities are projected to be over capacity for a temporary (1-3 years) or long-term period. If temporary, use temporary expansion strategies including modular classrooms. • Base decisions regarding the timing and location of new schools and school additions on a comprehensive analysis of need, fiscal impact, and availability of adequate resources. • Consider the program capacity level as the threshold to trigger redistricting, building additions and/or new school development according to the following recommendations at the individual school level: of Program Capacity Recommendation Action Less than Consider redistricting to capture enrollment from other 90% Monitor capacity levels. districts as needed. 91% to 100% Recommended school capacity. No action. Monitor capacity levels. 1. Redistrict if long-term. 101% to Determine if enrollment trend is a 2 Begin planning for additional space needs or new 110% short-term or long-term school construction if trend is long-term. occurrence. Approaching threshold capacity. 1. Redistrict. 111% to Determine if enrollment trend is a 2. Begin planning for additional space needs or new 119%. short-term or long-term school construction if trend is long-term. occurrence. School is operating over capacity. 1. Redistrict. 120% and Determine if enrollment trend is a 2. Expand school capacity. Over short-term or long-term 3. Construct new school. occurrence. Page 7 of 21 October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 ~~~~ Elementary School Recommendations New Facilities: 600 - 750 students (design capacity). RECOMMENDED SITE CRITERIA • New facilities should be a minimum of 20 acres. • Facilities should be located with direct access to at least one collector road. • Athletic facilities, practice areas and playgrounds provide students and communities with a connection to and sense of identity with school facilities. All schools will be constructed with their own athletic facilities, practice areas and playgrounds. Community access and organized recreational usage of these outdoor facilities is encouraged as appropriate. • New facilities should be located within residential areas and not along major arterial roads or within non-residential areas. FACILITY RECOMMENDATIONS .fin AI(1TC• Th +' of c~hnnl f-,717+.. r n.d-++inno :t~ Di+rrv7Tios= c.-hnnlc •+rl.v.~.•+~c+r-,+~nn • Closter ~~ revitalize er replase• D°^°'°", R°~~I~h onrl unnLinc ~ rl + 7. ..+•.li~ nln n r'h~ILln nr! V°ninn rl +h f AA'rll +h'-. T .~.'I~n Dn ..+-.li~ nl~ ° Dn Air •~nr! ('r°~. n.~7 .J +h ~ n -.I D ~d Dn.,~r~L'~n n nl-.nn Gr~...,n unll ~n.J ~•.,if+ /^rnnL ~ rl + .- G. r ...+~li-,n n .•,I~~n C++r~~L onrl AAA+n ~e^~_. D '+-.limn n nl•, .•n Cnnn LI-+rrn.....o+n ~nr! \A/°Ilc 2014-2020 • Revitalize/Replace o Beulah o Crestwood o Enon o Ettrick o Harrowgate o Matoaca o Reams Page 8 of 21 October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 • New Facility o Old Hundred/Otterdale• in the vicinity of Old Hundred and Otterdale Roads, north of Genito Road and south of Midlothian Turnpike Post 2020 • Revitalize/Replace o Bensley o Bon Air o Chalkley o Davis o Grande Hall o Hening o Hopkins o Swift Creek o Wells • New Facilities o Hull Street/Otterdale• in the vicinity of Hull Street and Otterdale Roads, east of Skinguarter Road and south of Duval Road. o Ruffin Mill• in the vicinity of Ruffin Mill Road Enon Church Road and Ramblewood Drive. Page 9 of 21 October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 ®~''~ ~:~ "O L ~ ~ C ~ i O 'O ~ ~ O tD N O L ,~ O d d o0 1' N O O K N V d: G~ N O C Y p U O ~~ £ ~~~ C Z' Y~-~ O °' v o w 19 o a~i o n o 'Q '3 m v v o t9xxx-f0,~~a`sz~n~i ~nM~3333 O rI N M C 1I1 t0 1~ W 01 O ~••~ N M C N l0 1~ W N N N N N N N N N N M M M M M M M M M `• M Y - E _ v c ~ x ~ t S ~ _ '~ O> •. ~' 2 to O .n Y i m ~ O L d O! d O L~ i t V ~ W W W W Li V~ V~ l'J Q C] m m m V V V V '~ ~ - •• N N M V V1 ~O n W 01 ~ H N N N N H N~ N N Y~ i O e V N 8 ~ i 6 ~ ,. ate, ,_ e ., ~.. GJ ,_ ~ ~, ~ , CJ E1 W ~'~, - ~ ' '''~ ` B ~ ~ e;~ -_ ~: . + ~ ~ QQ ,.. {1/ ~ ~ S~ .. ~~ - d IC G/. - LL ~ G! ~'. U ~ ~ . f0 {y Q. L u ro ~ ~ ~ O .. ~ ~ u. C 'u N = ~ i ~ ~ t i6 3 .~ O '^ •~ W a Z DC ~' . ~/ Z`~ '3 October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 Page 10 of 21 ~~~~~a~ Middle School Recommendations • New Facilities: 900 -1,100 students (design capacity). RECOMMENDED SITE CRITERIA • New facilities should be a minimum of 40 acres. • Facilities should be located with direct access to at least one major arterial road where feasible. • Athletic facilities, practice areas and playgrounds provide students and communities with a connection to and sense of identity with school facilities. All schools will be constructed with their own athletic facilities, practice areas and playgrounds. Community access and organized recreational usage of these outdoor facilities is encouraged as appropriate. • Where feasible, knew facilities should be located along major arterial roads and not within residential areas. FACILITY RECOMMENDATIONS ~I/lTC• Tb, +' F ~rL,.,.,1 f~~ili+.. r ., .J ~+i~.~o 9A1 ~~ Dwr+ 7/197 "~'^^I.- -.rlm ~+r~+'n r-v:arrvrr ~ f^I. + +h .~.~+.. of ('how+or Dn~d -+.~+.J ~nl~c+ u~ ...Jr,,.J Dl,-+.J ~ C.+II:r... /^...eL. r ~.7+~li~e ~, .,logo AA..nr4.er+o.. r ~.~+-.lip.., " r.I~~., nA-.+.,-.r-. C~.r+. r .i+-.I~+., ., r.l-. ~., ~ M.++ ~. \AL.r+. r .f+~li~., ., Y,I~~., 2014-2020 • Revitalize/Replace o Manchester o Providence Page 11 of 21 October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 ~~~~~ Post 2020 • Revitalize/Replace o Falling Creek o Matoaca East o Matoaca West o Swift Creek • New Facilities o Chester Area: in the vicinity of Chester and West Hundred Roads. o Western Route 360: in the vicinity of Hull Street and Otterdale Roads. Page 12 of 21 October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 ~~~~~ N . ~ ~ ~ u ~ ~ . ,. , ~ ~ .~ ~ ~ • M Q }^ . i. .V ~ \ ~ W O ~ ~ ~ ~ _ ~ ~ s ~ •'^ ~' 3 '> ~= W v Z ~' ~'• 0 • `~ ~ • Y O1 ~/ ~ ~ C, ~ ~ ~ ... u ~ w ~ ~ ~, E .~ s ~ ~. to ~ C u V C ~ ~ ~ ~ O ~ ~ ' ~_ ~ ~., ~ ''y ~ ~' ~ . `O , ~~ , - .. Y .. U ~ C ca $ '~ _ 9' 7. C G ~ ,. • . ~ Y ` ~ . ~ ` ~ ~ ~. ~ ' .. .. Oo td . ~ ._ OJ . '~ ` ~' _ ~ i _ GJ .. ~ Z `~\ Page 13 of 21 October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 ~ ~' High School Recommendations • New Facilities: 1,500 -1,800 students (design capacity). RECOMMENDED SITE CRITERIA • New facilities should be a minimum of 80 acres. • Facilities should be located with multiple direct accesses to at least one, but preferably two, major arterial roads. • Athletic facilities, practice areas and playgrounds provide students and communities with a connection to and sense of identity with school facilities. All schools will be constructed with their own athletic facilities, practice areas and playgrounds. Community access and organized recreational usage of these outdoor facilities is encouraged as appropriate. • New facilities should be located along major arterial roads and not within residential areas. FACILITY RECOMMENDATIONS ~n~~~ N. ~~ 2014-2020 Note• With the exception of Monacan High School all high schools in the county have been renovated replaced or newly constructed within the past 15 years. To provide all students with equity of opportunity and parity of programs and facilities Monacan needs to be modernized as funding becomes available. Post 2020 • Revitalize/Replace o Monacan • New Facilities o Branders Bridge• in the vicinity of Branders Bride Bradley Bride and Iron Bride Roads north of Swift Creek. o Genito/Otterdale• in the vicinity of Genito and Otterdale Roads northwest of Swift Creek Reservoir. o Chester/Route 288• in the vicinity of Chester Road and Route 288 north of Route 10. Page 14 of 21 October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 N .~ ~~v Y~ u cn 'u c6 u. G! u t0 a~+ O. .~ ~ u~. - G1 ~ 'u C ti .t6 ,~( Q~ •Q~ W z ~ N Gl_ v - m •~ n O ~. ~ ..~ L -. ... ~ ~~~ ... V \. `' ~ ~ .. ~` ` ~ ~~ - u ~, `m r o ~ -_m Z `~ Page 15 of 21 October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 Career and Technical Education Career and technical education plays an important role in the county's economic competitiveness. High- quality career and technical education enhances economic development opportunities and supports the workforce training needs of existing businesses. Graduates of these programs provide skills needed by employers in the county and region. Chesterfield County Public Schools is committed to providing career and technical educational facilities that accommodate student demand and promote the development of skills required by current and future businesses by: o Preparing students for the world in which they live and work. o Meeting the demand for well-trained, industry certified workers. o Providing career and technical courses that are current and relevant to industry needs. o Collaborating with business and industry to support vocational programs. o In addition to Chesterfield Technical Center and the 215` Century Academy, supporting the continued efforts to expand Career and Technical Education (CTE) opportunities. These efforts should complement revitalization and economic development efforts. FACILITY RECOMMENDATIONS hl' f +H -.+4,1 +'~ f7.,LJ~ nrl rhrt b,rt~+ m n~rtoman+ ., ~+7~rt +o ~H7rrt fo.-717+.. No new facilities or revitalization/replacement of existing facilities are planned. Page 16 of 21 October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 = .~ N ~ V ~++ ~ ~ ~ ~ W = X ~ LL V • ~ ~ • 'y ~/ ~ ~ - j ~. ~, ~ ` i L V • ~ ~ V ~ Z •_` October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 Page 17 of 21 ~'~'~ ALTERNATIVE SCHOOL SETTINGS Alternative schools provide educational opportunities in facilities established and oriented to enhance learning in unique and creative ways. Such may occur in facilities shared with more traditional programs, or may be provided in separate facilities. Virtual learning is a vital component of 215Y century education. Virtual schools and facilities that promote opportunities for students along with public and private partnerships should be encouraged when possible. FACILITY RECOMMENDATION Post 2020 • Revitalize/Replace o Community Hieh School Page 18 of 21 October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 ~~~ Z ~•f^~ .~ Q ~~ ,~ •~` t4 ~ ~ m fl. O ~ N V Y ~ ~, t!'1 ~ '~ tL ~ °COC ~+ ~ + -` ~ ~ + + a. •" tU ±+ '~ V .~ c ° Q ~ ~ ~ . c ~ u ~ ~ moo . ,, u ~ ~ 4 s , , ~ ~, .. .. October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 Page 19 of 21 ~~~:~ Administrative Space Provide administrative facilities for employees and work functions that support the efficient provision of a high quality educational system in the county. FACILITY RECOMMENDATION ~~hli.- ~ „F+h.~ -.+hl~+~r f~oLJc -.nd +ho hoc+ mon~rtomon+ nr~r~+~.,.. +.~-..~1~~.~ i i+.~ 2014-2020 • Consolidate Ful~hum Center and Instructional Development Center administrative operations at the 215Y Century Academy. Page 20 of 21 October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 ~ I~ :~' `` Z -~: I V ~ + V J ~ N • ~ •~ r LL ~ ~ N y N_ • ~ W ~ ~ ~ ~~ Q ~ y~ ~ ~ .~ ~ _ ~ 41 ~ '~ ~~~ c. ~ W _ C Q V •~ G ` aV ~ ~ Page 21 of 21 October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 ®~~`~ , ATTACHMENT 4: Recommended Changes for Neighborhood Parks Based Upon School Board Recommendations for School Facilities The Public Facilities Plan (Chapter 14) - Chanee. Page 195, update section to match recommended new school facility timing: Neighborhood Parks FACILITY RECOMMENDATIONS Countywide: This park category should be used to supplement regional and community parks in specific geographies where there is insufficient regional, community and neighborhood park acreage. In these areas, development proposals, where appropriate, should include neighborhood park sites to serve the development's park need. 2013-2017 • Cogbill Road Park: in the vicinity of Cogbill Road west of Route 10 and east of Belmont Road, part of the Cogbill Conservation Area. (20 acres) 2014-2020 • Old Hundred/Otterdale: in conjunction with construction of new Elementary School. 2018-2022 • Western Hull Street Road: in the area north of Hull Street Road, south of Duval Road and west of Otterdale Road. (20 acres) Post 2022 • Duval Road: in the area north of Duval Road west of Otterdale Road, and generally south of Horsepen Creek. (20 acres) Mt. Hermon Road: in the vicinity of Mt. Hermon Road and Old Hundred Road south of Midlothian Turnpike. (20 acres) • Hull Street/Otterdale: in conjunction with construction of new Elementary School. • Ruffin Mill: in conjunction with construction of new Elementary School. • Chester Area: in conjunction with a Middle School. • Western Route 360: in conjunction with construction of new Middle School. October 10, 2012 Board of Supervisors Agenda Item, Attachment 4 Page 1 of 2 ~~~ ~~ - Chanee. Page 197, new map to reflect school naming for new school-park facilities: cn .~ Y t13 a -,~ 0 0 0 t L .~ Z ~ ~o~ L ~ ~ N ~ {% 'C 3 aw+ V ~F+ N ~ ` CJ C ~ N ~ ~n O f0 d r 'in t Q C G ~ ~o . + ..o,~ _ w >m i 0!o ~ c. `o d av E y> t L G. ~ i ~ O 00 O O f4 .C ~ ° C o w of v OOA ~ Y ~ C ~ Y ~ V d M-~ ~ ~ "- O. V L O d Z ,. O. d z E a 3 LL y ~ ~- ~ ~ C u c 3 © ~ W Q ~ Z Q~ ~~ ~ ~ ~ • ~ ~, ~ '. . e . • c ~~ '~ ~ '~ ` ~ .j `° „ p ~ ~ -~ Y ~`~ a a v E 0 a ~ ~ ~ a ~ ova j - 3 -~. ~ -- v EL c u LL v _ ~ t% ~ . s u a ¢ a u m a c a ~ ~ a t ~a v a -ma E O , ~ ~ . c Q~~ m ~ W Y Cl L~ N ~ C E Y =_ 'O ~ ~ = 3 Y a 1 w m ~, v ,y o~ ° t u v ~ -°' L e a `c ~ o A ~ o x m~oLLc~~~~~ . ~.. ll.1 N N M a IR ~O t~ W Ol ~• .. ~ to °j ~~ --. ~ - f Z -~ I October 10, 2012 Board of Supervisors Agenda Item, Attachment 3 Page 2 of 2 ~~~~ ~ ATTACHMENT 5• Staff Recommended Changes Subsequent to Commission Action Economic Development (Chapter 5) - Change 1. Page 24, amend Opportunity Zone/Enterprise Zone Section as follows: Jefferson Davis Corridor Primary Enterprise Zone (~Z3,792 acres) This primary zone, designated in 1994, is located along U.S. Route 1/301 from the City of Richmond to the intersection of Route 10. The zone is conveniently located to Interstate 95, Chippenham Parkway a~-Route 288 and CSX rail, all which n-a~>~traverse the zone. Its close proximity to the Port of Richmond provides additional development opportunities. A significant amount of industrially zoned land lies within the Jefferson Davis Enterprise Zone boundary. This important corridor has excellent transportation infrastructure, ample water and wastewater capacity, and abundant reliable power. Walthall Primary Enterprise Zone 093,451 acres) This primary zone ~ ~`^`' ^f 2 "~' ""°` ""' encompasses a large portion of industrially zoned land. The zone begins at Route 10 and continues south along Interstate 95 and Route 1/301 to the City of Colonial Heights. Ashton Creek, Ruffin Mill Industrial Center, The Enterchange at Walthall and Appomattox Industrial Center present significant development opportunities. With easy access to Interstates 95, 85 and 295, the Walthall Zone is ideal for warehouse and supply chain management companies as well as manufacturing that require "just in time" shipping such as food related industries. October 10, 2012 Board of Supervisors Agenda Item, Attachment 5 Page 1 of 1 ~~~ ~~ NU ~(' MCA sz~~~ ` N~dU ui' CHAPTER 11: SPECIAL AREA PLANS Overview Chesterfield County has a strong commitment to community and area planning. Planning efforts driven by a great deal of community stakeholder input and support have resulted in the adoption of various special area plans. These plans address the unique characteristics and history of these communities. Amendments to these area plans will require extensive planning efforts and community involvement which are outside the scope of this Plan. The Implementation chapter provides information on the process of establishing priorities for amendments to Special Area Plans or development of new Special Area Plans. Future special area plans will become amendments to this Plan. SPECIAL AREA PLANS TO REMAIN IN EFFECT The following Special Area Plans are incorporated by reference into this plan and remain in effect until such time as they may be amended by the Board of Supervisors. Until these Special Area Plans are amended, each will continue to be used in guiding growth and development decisions within their respective geographies. These areas are shown on the Land Use Plan Map and further identified in the adopted plans. • The Jahnke/Chippenham Development Area Plan (adopted 1983) • The Bon Air Community Plan (adopted 1986) • The (Northern) Jefferson Davis Corridor Plan (adopted 1993) • (Eastern) Route 360 Corridor Plan (adopted 1995) • The Eastern Midlothian Plan (adopted 1998) • Midlothian Area Community Plan (adopted 2000) • The Chester Plan (adopted 2005) • Northern Courthouse Road Community Plan (adopted 2008). FUTURE SPECIAL AREA PLANNING EFFORTS Following adoption of the Comprehensive Plan, planning efforts to amend the above plans as well as develop other special area plans as may be identified will be undertaken in conjunction with extensive public involvement. These efforts will also include the Ettrick/Virginia State University (VSU) Study Area, as identified in The Land Use Plan chapter. General Special Area Plan Guidelines The following Special Area Guidelines should be used: - In the Implementation chapter, establish a procedure for prioritizing the sequence of review of Special Area Plans along with the Ettrick/Virginia State University (VSU) Study Area and other specifically identified implementation measures. - Consider development of other Special Area Plans for communities having unique characteristics or challenges. - Where appropriate, consider combining special area planning efforts with revitalization and economic efforts, as identified in the Revitalization and Economic Development chapters. [9/18/2012 DRAFT] Moving Forward...The Comprehensive Plan for Chesterfield County Page i-3~ // 3 ~ U a~-~~ AMENDMENT #1: To continue the entire Upper Swift Creek Plan Page 113, after: • Northern Courthouse Road Community Plan (Adopted 2008) INSERT: • The Upper Swift Creek Plan (Adopted 2007; Amended 2008) AMENDMENT #2: To continue the Environmental Quality Section of the Upper Swift Creek Plan Page 113, after: • Northern Courthouse Road Community Plan (Adopted 2008) INSERT: •The Goals and Recommendations for Environmental Quality (pages 16 through 22) of the Upper Swift Creek Plan (Adopted 2007; Amended 2008) THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment Goals and Recommendations - Environmental Quality The boundary of Upper Swift Creek Plan amendment encompasses a portion of the 64.0 square mites (approximately 42,000 acres) that makes-up the Swift Creek Reservoir Watershed. The watershed is located in the northwest comer of the county. The headwaters of the watershed approximately 7000 acres are located in Powhatan County. The watershed drains to the Swift Creek Reservoir, one of the county's three drinking water sources. The Reservoir produces approximately eight million gallons of water per day (design 12Mgal/day), providing drinking water to 30 percent of the county's citizens. The rolling hills, hardwood forests, 1,700-acre Swift Creek Reservoir and eight major tributaries draws citizens to live, work and recreate in the region. Approximately 7000 acres or 20 percent of the 35,000 acres contained within the county's portion of the watershed is developed. The remainder of the area has been recommended by county plans for significant change over the next 20 years. Because of this growth, continued vigilance and improved practices and standards should be encouraged to ensure that development within the watershed contributes to the maintenance of water quality of the reservoir and tributary streams. To address the problem of urban runoff, under the Clean Water Act, in 1992, the U.S. Environmental Protection Agency (EPA} issued municipal storm water regulations. These regulations require large municipalities, including Chesterfield County, to obtain and comply with National Pollutant Discharge Elimination System (NPDES) permit to discharge storm water. In 1996, Chesterfield County obtained a Virginia Stormwater Management Program (VSMP) permit (also known as a municipal separate storm sewer system, or MS4, permit), issued through the Virginia Department of Conservation and Recreation (DCR). The permit requires the county to implement effective management practices and enact a local stormwater program to include education and outreach, public participation and involvement, illicit discharge detection and elimination, construction site runoff control, post- construction runoff control, and pollution prevention. Environmental Goal: Maintain local, state and federal water quality standards of Swift Creek Reservoir and its tributaries. This goal reflects the importance of protecting the Swift Creek Reservoir Watershed and its resources to preserve the reservoir as a viable source of drinking water. In addition, protecting the natural resources associated with the Reservoir (i.e. wetlands, streams, ponds, and lakes) provides for abundant habitat for wildlife and outdoors activities including fishing, hunting, birdwatching, and boating. Recommendations: A. Promote land uses and development standards that are consistent with the protection of critical natural systems within watershed and that will facilitate maintenance of loca/, state and federal water quality standards for area streams and Swift Creek Reservoir. The county goal is to promote and enforce ordinances that protect the waters of the Swift Creek watershed and comply with the Chesapeake Bay Preservation Act in achieving the goals of prevention of any increase in pollution, reduction in existing pollution and promotion of water resource conservation to provide health, safety and welfare for present and future citizens. In 1997, the Board of Supervisors adopted a Watershed Management Master Plan for the Swift Creek Reservoir Watershed. The Usc plan amend 6 25 08 adopted 16 THE PLAN FOR CHESTERF-ELD Upper Swift Creek Plan amendment Watershed Management Master Plan includes an in-lake phosphorous limit and establishes measures such as a reduced phosphorous standard for new residential development and the construction of regional Best Management Practice (BMP) basins to filter pollutants to ensure that the 0.05 mg/L in-lake phosphorus limit is maintained under suggested land use conditions. The limit was a threshold intended to protect general water quality and to ensure the viable use of the reservoir as a drinking water source. Without adequate management strategies for the reduction of nutrients to Swift Creek Reservoir, a variety of detrimental water quality and treatment problems are possible. These include excessive algal blooms, taste and odor problems, and depleted oxygen levels, all of which lead to increased cost of water treatment. Additionally, the adverse effects of pollutants on fish and other aquatic organisms may limit the reservoir as a recreational water body. The regional Best Management Practice strategy has been met with resistance by state and federal agencies. Therefore, other means of protecting water quality need to be developed and employed as a means of protecting the watershed, its resources and the Reservoir. The following recommendations will be implemented as part of the modifications to the county's Watershed Master Plan. Effective Water Quality Alternatives: Establish the goal that land developers address through zoning conditions the impact of their development on the water quality of the Swift Creek Reservoir. If tributary and/or reservoir monitoring data and analysis indicate the need for a more restrictive or alternative water quality standard, the County should adopt more stringent water quality requirements as appropriate. To address current/future reservoir water quality trends, this approach and any other measures provided by the Department of Environmental Engineering, to address the impact of development on water quality in the Upper Swift Creek Watershed, shall be used. In order to supplement those standards and to help protect the water quality of the Swift Creek Reservoir, the County establishes the goal that future residential rezonings include appropriate conditions, in addition to the requirements of the zoning ordinance, to mitigate the impact of development on water quality in the Upper Swift Creek Watershed. Such conditions could include (i) implementing future stormwater mitigation and water quality requirements to be applicable to any undeveloped portion of the subject property that are in effect at the time of subdivision or site plan approval for any residential uses; (ii) implementing other measures approved by the Director of Environmental Engineering to address the impact of development on water quality in the Upper Swift Creek Watershed. B. Protect and preserve the critical natural systems and areas within the watershed,, whielrttrrrerrtiypmvide While there has been a significant focus on the protection of Swift Creek Reservoir for the past fifteen years, there has not been adequate attention to the protection of other important environmental resources such as wetlands, riparian corridors and stream systems located within the watershed (Supporting Document E). The functions of these features are significant to watershed health, and any loss of these features will contribute to water quality degradation. While state and federal agencies regulate impacts on those resources, they are often impacted by permitted activities, and the mitigation of the impacts is allowed to take place outside of the county. Identifying the location, health, and loss or gain of these features is important to management of water quality. Usc plan amend 6 25 08 adopted 9 7 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment • Maintain GIS layers identifying the location of critical systems. • Evaluate these systems and identify those that are more critical for water protection or would benefit from rehabilitation. • Mitigation for loss of resources should be required to take place within the watershed where the impact has occurred. • Develop measures to (i) ensure new development and (ii) the activities of both residential and commercial uses reduce their impacts on natural resources. i Adopt amendments requiring a natural resource inventory (NRI) identifying resources that may be adversely affected by development. This information enables the county ofFcials, developers and engineers to make better decisions about land development and the role of these natural resources. ii Develop regulations to permanently protect the natural resources. C. Improve, restore and prevent further degradation of those resources that are degraded. The report Assessment of the Biology, Habitat and Chemistry of Streams in the Upper Swift Creek Watershed, Chesterfield County, Virginia (Supporting Document F) presents the physical, chemical and biological water quality data collected by Chesterfield County's Water Quality Section from 2002 to 2005, focusing on the streams of the Upper Swift Creek Watershed. Monitoring information is necessary to assess the overall effectiveness of the water quality management strategies. Information generated from the county's water quality monitoring programs should be used to identify systems, which are in need of restoration or rehabilitation. This information should be used to prioritize those systems so that limited resources may be targeted to areas that would benefit the most. Stream and Wetlands - Restoration is a collection of methods for improving degraded conditions or preventing the degradation of a stream or wetland. The county should continue to actively pursue compensatory mitigation projects as well as grant funding for stream and wetland restoration. . Riparian Buffer -The Chesapeake Bay Preservation Act requires riparian buffers along streams having perennial flow but does not necessarily address the condition of that buffer or its ability to maintain water quality. As part of a grant, to address the quality of riparian buffers, the county has recently completed an inventory of the riparian buffers within the Upper Swift Creek Reservoir Watershed (Supporting Document G). This inventory focused on the extent and quality of the stream buffer, to include vegetation types and tree canopy coverage. As part of the grant, a new GIS layer has been developed that will facilitate the identification of buffers that would benefit from or require restoration. This knowledge will aid in directing funds and potential grant funding to buffer areas where water quality would benefit the most from buffer enhancement. Currently, restoration of these features requires cooperation of landowners. While many landowners recognize the benefits of these improvements, placing these environmental features within open space or easements of future development projects will ensure better protection and facilitate future projects. D. Maintain biological and habitat diversity and promote habitat Usc plan amend 6 25 08 adopted 18 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment . connectivity by protecting undisturbed land corridors between watersheds and sub-watersheds within the Swift Creek Reservoir Watershed. As a result of the Resource Protection Area (RPA) regulations, each of the major tributaries within the watershed has a riparian corridor along their banks. However these RPAs do not provide enough land to promote habitat diversity and connectivity between neighboring watersheds. Preservation of natural areas within and between residential developments will help maintain connectivity. Educational efforts and enhancement of stewardship conservational roles on the part of the homeowners will help the county promote natural diversity and maintain connectivity of habitats. E. Minimize stormwater runoff through construction site design and sife control. The erosion of land as a result of stormwater flows is detrimental to water quality because of the displaced sediment that is deposited into streams. The deposition of sediment loads is of particular concern during construction activity. Areas under construction are characterized by high production of suspended solids caused by erosion of unprotected, exposed soil during rain events. Excessive pollutant loads can be produced from construction areas if proper erosion-control practices are not implemented. Even with proper implementation of erosion-control practices, as required by the county, Total Suspended Solid (TSS) loads from areas under construction are significantly higher than loads from stabilized areas. The impacts of this sediment on the receiving waters include: deterioration of aquatic habitat, deterioration of aesthetic value, loss of reservoir storage capacity, and accumulation of bottom deposits that inhibit normal biological life. In addition, sediment is a primary carrier of other pollutants, including phosphorus. In order to understand the impact of sediment runoff from construction sites in the Upper Swift Creek Reservoir Watershed, modeling of two sites was conducted. Using this information it was determined that in a typical year the watershed could see the delivery of 720 to 3,400 tons of sediment inputs from unprotected construction sites. Erosion and sediment controls are predicted to reduce the annual load to between 230 and 1,350 tons per year. If the county can maintain effective erosion and sediment controls, then, in accordance with the predicted association with TSS delivery, approximately 460 to 2,780 pounds per year of phosphorus would reach the reservoir. The Management Plan and updated modeling indicate the required maximum limit in the range between 25,000 and 26,000 pounds of phosphorus per year at projected build out of the watershed. In terms of the annual phosphorus-loading goal, the phosphorus associated with construction sediment is approximately 2 to 11 percent of the annual goal for the reservoir. Without erosion and sediment controls, the range is 1,500 to 6,970 pounds per year, or approximately 6 to 27 percent of the annual goal (see Supporting Document H). Erosion and sediment control practices can reduce TSS exported from construction sites by an order of magnitude. It follows that, to protect the Swift Creek Reservoir and its tributaries, particular attention should be paid to the implementation and enforcement of erosion and sediment controls. To ensure the protection of water quality, when a project is near or adjacent to sensitive resource features or waterbodies, additional measures that exceed the state minimum standards should be Usc plan amend 6 25 08 adopted 19 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment required of development, to include VDOT road projects. Monitoring of the watershed tributaries during storm flows would be used to assess the need for additional measures. F. Promote and encourage development standards for new development and redevelopment that minimize the environmental impact of improvements. Opportunities exist to promote and encourage new development and redevelopment methodologies using pollution prevention practices, source control measures and reduction of impervious areas. Currently these measures may be considered during the zoning process. With future development, the county should consider the development of ordinances that will consistently apply water quality treatment measures. Low Impact Development (LID): LID employs a collection of techniques, which reduce pollutants and controls runoff by mimicking predevelopment site hydrology to store, infiltrate, evaporate and detain stormwater runoff. This control and reduction is achieved by minimizing impervious cover, conserving natural areas, and providing additional distributed stormwater management. The following are examples of LID: Biorentention practices are the development of shallow landscaped depressions that capture runoff and filter it through a prepared soil mix. Stormwater infiltration practices capture and temporarily store runoff allowing it to infiltrate into the ground over a period of days. iii. Stormwater treatment practices are a series of structural and non-structural practices that compensate for hydrologic changes related to land development by reducing runoff volume and improving water quality. By controlling the quality, quantity and velocity of runoff, the health and supply of surface and ground water sources are better protected from the impacts of development caused pollution. Development Site Design: Better site design minimizes land disturbance, preserves existing vegetation, and minimizes impervious cover through application of a series of development principles. Examples of these principles are outlined below: i. Minimization of clearing and grading reduces the area exposed to stormwater thereby reducing sediment discharge and the need for additional E&S measures. ii. Reducing pollutants generated by encouraging designs and containment structures that allow for pollution prevention and spill contingency plans. iii. Remediation or interception of pollutants by employing, after development, site-specific treatments of areas that have greater pollution potential iv. Tree Save/Preservation/Planting is often not fully recognized for its stormwater benefits. Trees intercept and slow the fall of rainwater, helping the soil to absorb more water for gradual release into water resources. Increasing throughfal! area prevents flooding, filters the water, releases water into the Usc plan amend 6 25 08 adopted 20 THE PIAN FOR CHESTERFIELD Upper Swift Creek Plan amendment ' atmosphere, and reduces stress on the stormwater system. Based on these benefits developers should be encouraged to preserve a percentage of each lot or development to remain in a natural state. Additionally, these areas should allow for the green space habitat and wildlife corridors between neighborhoods and sub-watersheds. Develop site design standards and practices that minimize land disturbance and impervious cover, and preserve existing vegetation. i Adopt amendments or regulations promoting pollution prevention practices, source control measures and reduction of impervious areas. ii Develop regulations that minimize land disturbance during construction. iii Develop regulations to preserve existing vegetation. iv Adopt amendments promoting low impact development (LID) planning and practices. v Develop guidance promoting retrofits for existing stormwater pollutants loads. G. Promote citizen's group participation and education to aid in the protection of the Swift Creek Watershed. This goal recognizes the importance of the involvement of citizens to aid in the protection of water quality. Because citizen involvement is important tv water quality, the county should encourage citizen groups and individual citizens to engage in activities that improve watershed awareness and active stewardship (i.e. litter clean-up campaigns and buffer management). Develop and distribute educational information and sponsor local watershed clean-up initiatives that would result in an overall improvement of the quality of the natural resources with the Upper Swift Creek Region. H. Promote watershed awareness and stewardship of residents, community associations, businesses and visitors through education programs, recreational opportunities, and participatory watershed activities. Citizens and businesses privately own the majority of the watershed, including most of its natural resources. Effective private stewardship of the watershed is an integral part of its protection. It is intended to expand the current educational efforts, as required under the county's VSMP permit (Supporting Document I), within the Upper Swift Creek Watershed so as to encourage responsible environmental stewardship at the individual citizen level. As the watershed becomes more urbanized, water quality resources will come under new pressures. Currently, stormwater data from the Brandermill and Woodlake subdivisions indicate elevated levels of nutrient inputs during the Fall and Spring seasons that most likely a result of lawn care. As new residential developments are built, this trend is expected to continue. This data suggests citizens living in the watershed should be educated on nutrient pollution, to include education on the proper techniques for home and lawn care. In addition to educational efforts, the county also promotes active participation in watershed activities such as stream and lake monitoring, riparian buffer planting and stream clean-ups. Passive and active recreational activities, such as hiking and boating, are another way to raise watershed awareness through trails, nature centers and fishing tournaments. Education and Outreach (on- going program): Publications and programs should be developed to specifically address the challenges and issues of the Upper Swift Creek Watershed, stressing the importance of protecting the Swift Creek Usc plan amend 6 25 08 adopted 21 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment Reservoir as a primary drinking water source. The citizens of this watershed should have a heightened awareness of the watershed in which they live and their personal effects on the water quality. This can be accomplished by working the various audiences. This could include: Working with the county schools to develop a special curriculum for schools in the USC, develop a county-sponsored volunteer program specfically for watershed residents and to encourage homeowners associations to include water quality measures such as RPA-Buffer Management and yard maintenance language in their covenants especialty for citizens on and around the lake. stormwater Management and Source Controls: For existing developments, identify areas where stormwater maintenance and retrofitting may be possible and necessary to maintain water quality. Develop a mechanism to make funding available to implement these retrofits. Successful retrofit projects will be limited by environmental factors, monetary concerns and public support. Some of the retrofit strategies are outlined below and should also be considered in new development projects: i_ Rain barrels and dry wells for citizens' homes and businesses ii. Bioretention facilities, where soils permit iii. Outfall controls (end of pipe treatments or facilities that divert smaller storms, provide energy dissipation, and/or treatment of stormwater) iv. Retrofit culverts and drainage systems v. Retrofit and/or construct stormwater facilities vi. Wetland and Stream Channel protection vii. Manufactured BMPs (non- residential areas only) Financial Strategies: Develop an affordable and effective watershed management plan by devising strategies that build upon existing regulations, programs, and policies, take advantage of established monetary resources, and better target the management budget for more expensive land acquisitions and structural stormwater practices. Increased coordination between agencies with jurisdiction in the watershed, such as VA Department of Transportation (VDOT), County of Powhatan, VA Department of Forestry, VA Department of Environmental Quality, the Army Corp, public utilities, and the county wilt be more effective in implementation of the watershed plan. Usc plan amend 6 25 08 adopted 22 ~o~,h Bevt -~ ~ October 10, 2012 The Honorable Daniel A. Gecker Chairman Chesterfield County Board of Supervisors P.O. Box 40 Chesterfield, VA 23832-0040 Dear Mr. Gecker and the Chesterfield County Board of Supervisors: The Chesterfield Business Council {CBC) of the Greater Richmond Chamber assigned a Task Force through the Government Affairs Committee to monitor and ultimately advise the CBC on the process and drafting of The Comprehensive Plan for Chesterfield County. The County Planning Staff, Steering Committee, Planning Commission and all others involved in this process should be commended for their efforts and diligence in working to achieve a unified visionary document for the Countywide Comprehensive Plan. The CBC has been supportive of this process over the past two years and we feel that the County has been able to integrate the primary needs of the business community. The CBC is pleased with the final draft as approved by the Planning Commission 9/18/12 and recommends the Board of Supervisors vote to adopt the document. The CBC fs particularly satisfied with the re-implementation of the Revitalization Chapter, as we believe such a focus will deliver a balance to reinvigorate the old while building the new to uphold first-rate neighborhoods--the keystone of Chesterfield County. The Comprehensive Planning process has effectively allowed government, businesses, residents, and other stakeholders to come together to create a new vision for the County's future. ; We look forward to the County utilizing and amending the document as needed to help build a bright future upon the great foundation established by its-past success. We applaud the generosity and dedication of all involved, and look forward to the acceptance of the plan. Sincerely, Debra Girvin, Chair Chesterfield Business Council ~,. _.. a 3 % ~ '. ~ ~ ~ i ~ r Your Conmiundry Newspaper Since 1995 P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804)'744-3269 • Email: news@chesterfieldobserver.com • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Comprehensive Plan Board of Supervisors 4.8 pages $7,207.60 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 9/26/2012 & 10/03/2012 Sworn to and subscribed before me this y~ day of ATTACH ~ ~ U ~-~- , 2012. AD HERE egal Affiant ames ,Grooms Jr., Notary blic My commission expires: February 29, 2016 Commission I.D. 7182093 ;~ ~~ '•NOTARI'O~S ~; ~Q'; •• PUBLIC • ~:~~ REG #! 7182093 ~~Q~ ; MY COMMISSION (J /1~~ ~ ~••.• EXPIRES •' L~ 2/2912D16 ' C=am THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY ~~~"~`°C~ BOARD OF SUPERVISORS Page 1 of 1 ,.~`.. ` ~ y~ AGENDA ~:. ~ ~;,4 yR~~•~ Meeting Date: October 10, 2012 Item Number: 18. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on October 24, 2012, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # 0~~