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10-09-2002 Packete CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 9, 2002 Item Number: 2. Subject: County Administrator's County Administrator's Comments: Administrator: Comments Board Action Requested: Summary of Information: Steve Micas will introduce Rodriguez. to the Board a new Assistant County Attorney, Lola Preparer: Steven L. Micas Title: County Attorney 59331.1 Attachments: --~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: October 9, 2002 Item Number: 5. Subject: Resolution Recognizing the Fort Lee W. Company, 244th Quartermaster Battalion for Their Volunteer Work at the Brown and Williamson Tobacco Corporation Conservation Area County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a resolution to the Fort Lee 244th Quartermaster Battalion for their volunteer cleanup efforts. Summa~ of Information: The Fort Lee W. Company, 244th Quartermaster Battalion brought more than 40 soldiers to the park site to work on site cleanup to enable the county and Friends' to open up the site for public use. The Battalion showed great enthusiasm and spirit in their volunteer efforts. Preparer: Michael S. Golden Title: Director of Parks and Recreation Attachments: Yes I--]No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: October 9, 2002 Item Number: 6. Subiect: Work Session on Proposed 2003 Legislative Program County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' Attached are items for the Board to consider for inclusion in the county's 2003 Legislative Program. Preparer: Man/Ann Curtin Title: Director, Intergovernmental Relations Attachments: Yes --]No 00003.3 000023 0 ~ 0 '~ · · · · · · C H ESTERFIE LD' COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meetin~ Date: October 9, 2002 Subject: Streetlight Installation Approvals County Administrator's Comments: Item Number: B.A. County Administrator: Board Action Requested: This item requests Board approval of New Streetlight Installations in the Clover Hill, Dale, and Midlothian Districts and one New Streetlight to be funded from the County-wide Streetlight fund. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; COI~TINUED I~XT PAGE Preparer: Richard M. McElfish Title: Director, Environmental Engineering Attachments: Yes [-~No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the s~reetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. CLOVER HILL DISTRICT: In the Belmont Hills subdivision, at the intersection of Old Creek Road and Welch Drive Cost to install streetlight: $1,134.57 Does not meet minimumcrlterlon for vehicles per day In the Forest Acres subdivision, at the intersection of Francill Drive and Kayvee Road Cost to install streetlight: $1,720.38 Meets mlnimumcriterla DALE HILL DISTRICT: In the Old Coach Hills subdivision, in the vicinity of 5118 Hackney Road Cost to install streetlight: $2,754.44 Does not meet minimum criteria for intersection or vehlcles per day MIDLOTHIAN DISTRICT: In the Rosemont subdivision, at the intersection Boulevard and Latham Place Cost to install streetlight: $305.99 Does not meet minimumcriterlon for vehicles per day of Latham CONTINUED NEXT PAGE 000~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Summary of Information' (Continued) MIDLOTHIAN DISTRICT (Continued) .- In the Brookstone at the intersection of Fox Hurst Drive and Fox Hurst Terrace Cost to install streetlight: $3,965.&0 Does not meet mlnimumcrlterlon for vehicles per day In the Rock Creek Park subdivision, on Lake Shore Drive, opposite 7927 Cost to install streetlight: $2,093.51 Does not meet minimum criteria for intersection or vehicles per COUNTY-WIDE STREETLIGHT FUND: The County-Wide Streetlight Fund is restricted to lighting projects for County property. At the entrance to Camp Baker, in the vicinity of 7600 Beach Road Cost to install streetlight: $2,473.6~ Meets minimumcriteri& For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. STREETLIGHT REQUEST Clover Hill District Request Received: August 13, 2002 Estimate Requested: August 13, 2002 Estimate Received: September 12, 2002 Days Estimate Outstanding: 30 NAME OF REQUESTOR: Ms. Yvonne Mims-Evans ADDRESS: 3631 Old Creek Road Chesterfield, VA 23832 REQUESTED LOCATION: Intersection of Old Creek Road and Welch Drive Cost to Install streetlight: $1,134.57 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Qualified Not Qualified, less than 600 VPD Qualified No Staff or Requestor comments. OOOC:3 Street Light Request Map October 9, 2002 This map is a copyrighted product of the Chesterfield Count. GIS Office. Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. I ~= 715.45feet Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 000~.? STREETLIGHT REQUEST Clover Hill District Request Received: December 11, 1997 Estimate Requested: December 19, 1997 Estimate Received: September 17, 2002 Days Estimate Outstanding: 1733 NAME OF REQUESTOR: ADDRESS: Mr. David Hall 1208 Francill Drive Richmond, VA 23236 REQUESTED LOCATION: Intersection of Francill Drive and Kayvee Road Cost to Install streetlight: $1,720,38 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Qualified Qualified Qualified Requestor states: "Francill Drive is used for a cut through from Courthouse Road to Reams Road. Francill has a hill coming down to my driveway. Cars fly up on me coming out of my driveway. Halloween night someone threw a pumpkin at my mailbox. My next door neighbor had toilet paper rolled in her bushes. The police came to the house around the corner for a drive by shooting on a Saturday night about a month ago." Street Light Request Map October 9, 2002 P~Ci L L RONALDTON RD ~ CT CH£RYLANN RD KAYVEE RD DAKINS DR DAKINS DR SAINT JO~ ~% This map i~ a copyrightecl procluct of the Chesterfield Co~n~. GI$ O~¢e. Street Light Legend ~ existing light ~ requested light 72L3f o 1 ~ = 721.31 feat This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetli ght information was obtained from the Chesterfield County Environmental Engineering Department. 72L3! STREETLIGHT REQUEST Dale District Request Received: December 21, 1999 Estimate Requested: December 21, 1999 Estimate Received: September 19, 2002 Days Estimate Outstanding: 1003 NAME OF REQUESTOR: Mr. Aubra K. Shull ADDRESS: 5118 Hackney Road Richmond, VA 23234 REQUESTED LOCATION: Hackney Road, vicinity of 5118 Cost to Install streetlight: $2,754.44 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 VPD Qualified No Staff or Requestor comments. Street Light Request Map October 9, 2002 IORNERSIONE BLVD t' BRNCgLEION RD CT //4C~NEy cT BRN~BLEION £ DENNY CT E PL T~ map is a co~ rishted product of the Chesterfield County GIS O~ce. Street Light Legend ~ existing light ~ requested light 721.31 $CALE 1: 8655 '1 ~ = 721.~1 feat This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information wa~ obtained from the Chesterfield County Environmental Engineering Department. 72L3l STREETLIGHT REQUEST Midlothian District Request Received: July 31, 2002 Estimate Received: September 12, 2002 NAME OF REQUESTOR: Ms. Peggy Bernard ADDRESS: 2318 Latham Place Midlothian, VA 23113 Estimate Requested: July 31, 2002 Days Estimate Outstanding: 43 REQUESTED LOCATION: At the intersection of Latham Boulevard and Latham Place Cost to Install streetlight: $305.99 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Qualified Not Qualified, less than 600 VPD Qualified Requestor states: "This street is the access to the projected Otterdale Road entrance. We have experienced heavy traffic here and the road is not accessible." Street Light Request Map October 9, 2002 IDG£ CT Z /V O/ This map is a ¢opyrishted product of the Chesterfield Count. GI$ 0171c*. Street Light Legend ~ existing light ~ requested light SCALE This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 472.33 STREETLIGHT REQUEST Midlothian District Request Received: September 24, 2001 Estimate Requested: September 24, 2001 Estimate Received: September 12, 2001 Days Estimate Outstanding: 353 NAME OF REQUESTOR: Mrs. Debra Spillman ADDRESS: Brookstone Homeowners Association 3625 Derby Ridge Loop Midlothian, VA 23113 REQUESTED LOCATION: Intersection of Fox Hurst Drive and Fox Hurst Terrace Cost to Install streetlight: $3,965.40 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Qualified Not Qualified, less than 600 VPD Qualified Staff notes that this is the second of two lights requested by the Brookstone Homeowners Association. Requestor states: "Brookstone is a small neighborhood of approximately 95 homes. We do not have sidewalks and 83% of occupied homes have children. We have initiated a Neighborhood Watch Program and conduct regular patrolling of the neighborhood, especially during evening hours. The absence of lights has become a safety hazard particularly in the winter months when the daylight hours are shortened. We feel the addition of these lamps would help light up our streets and hopefully prevent any unnecessary accidents before they occur. This intersection is a prime bus stop for children in the neighborhood and would aid in their safety. Our neighborhood watch has logged nine acts of vandalism and four suspicious persons/vehicles this summer. We feel improved lighting through the addition of lampposts will help decrease this type of vandalism and provide a safer environment for our residents." OOOC., :]: Street Light Request Map October 9, 2002 This map is a copyrighted product of the ChesterfleM Count. GI$ Office. Street Light Legend [~ existing light ~ requested light SCALE I ' = 69~,~99 fe~t This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. O00O~- STREETLIGHT REQUEST Midlothian District Request Received: April 22, 1999 Estimate Requested: April 22, 1999 Estimate Received: September 17, 2002 Days Estimate Outstanding: 1239 NAME OF REQUESTOR: Mr. Ray W. Cavanaugh ADDRESS: Rock Creek Park Community Association 636 Scarlet Oak Road Richmond, VA 23235 REQUESTED LOCATION: Lake Shore Drive, opposite 7927 Cost to Install streetlight: $2,093.51 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified Not Qualified, less than 400 VPD Qualified No Requestor or Staff Comments Street Light Request Map October 9, 2002 This map is a co~ghted product of the Chesterfield Count. GI$ Office, Street Light Legend ~ existing light ~ requested light 72L3l SCALE 1: 8655 I ~ = 721.31 feet This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 000C27 STREETLIGHT REQUEST County Wide Streetlight Fund Request Received: July 30, 2002 Estimate Received: September 12, 2002 NAME OF REQUESTOR: Mr. Mike Golden, Director ADDRESS: Estimate Requested: July 30, 2002 Days Estimate Outstanding: 44 Department of Parks and Recreation Chesterfield County P. O. Box 40 Chesterfield, VA 23832 REQUESTED LOCATION: At the entrance to Camp Baker, in the vicinity of 7600 Beach Road Cost to Install streetli~iht: $2,473.64 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Qualified Qualified Qualified Staff notes that this installation will serve to light the intersection of Beach Road with the entrance to Camp Baker and the adjacent bridge over Swift Creek. OOOO 3 Street Light Request Map October 9, 2002 This map is a ¢opyrighted product of the Cheaterfleld Count. GIS Office. Street Light Legend ~ existing light ~ requested light ~CALE 1: ,~85 o I ' = 715,45 feet This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetli ght information was obtained from the Chesterfield County Environmental Engineering Department. 000~~:::) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 9, 2002 Item Number: 8.B. Subiect: Nomination/ Appointment to the Community Criminal Justice Board (CCJB) County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to make an appointment to the Community Criminal Justice Board. Summary of Information: It is requested the Chesterfield County Board of Supervisors approve one nominee for appointment to the Community Criminal Justice Board (CCJB) for the remainder of a two-year term according to the adopted by-laws of the CCJB. Appointments correspond to prescribed positions in the Code of Virginia. Both the Board of Supervisors and Colonial Heights City Council must approve all nominees. The CCJB serves the 12th Judicial Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. It is requested that James J. Brown, be appointed to fill the educational representative position on the CCJB. The educational representative appointment would cover the balance of the period July 1, 2002 through June 30, 2004. Under existing Rules of Procedure, appointments to Boards and Committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedures are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Bradford S. Hammer Title:Deputy County Administrator, Human Se~ices Attachments: Yes ~ No BOARD OF SUPERVISORS KELLY E. MILLER CHAIRMAN DALE DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT RENNY BUSH HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 LANE B. RAMSEY COUNTY ADMINISTRATOR TO: FROM: Honorable Members, Board of Supervisors Lane B. Ramsey, County Administrator Bradford'. H~eputy' oC~u~niy A~lministrator for Human Services DATE: September 26, 2002 SUBJECT: Community Criminal Justice Board (CCJB) Appointment It is requested that nominee, James T. Brown, Specialist for Administration & Procedures Office of Exceptional Education be appointed to fill the remainder of a two year term for the educational representative appointment on the CCJB. The term covers the period July 1, 2002 through June 30, 2002. This is one of the prescribed appointments in the Code of Virginia for Community Criminal Justice Boards. James J. Brown can be reached at the Chesterfield County School Board Administrative Offices and his work number is 560-2732 X 733. He resides in Chesterfield County at 9501 Reddington Drive, Richmond, Virginia 23235. His home telephone number is 320-1643. Mr. Brown has indicated he is willing to serve if appointed. Nominees are also reviewed by the Colonial Heights City Council since each appointee must be approved by both localities. Providing a FIRST CHOICE community through excellence in public service. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: October 9, 2002 Item Number: 8.C.l.a. Subject: Approve the Receipt of Grant Funds from the Federal Emergency Management Agency to be Used to Develop a Comprehensive Personal Protective Clothing Program, Appropriate $361,847 in Grant Funds and $77,576 in Local Match Funds County Administrator's Comments: County Administrator: Board Action Requested: 1) 2) Authorize the Fire and EMS Department to receive $361,847 in grant funds from the Federal Emergency Management Agency and to appropriate the necessary funds, and Appropriate $77,576 in local match funds from the Fire and EMS Department operating budget. Summary of Information: The Federal Emergency Management Agency under the "Assistance to Firefighters Grant Program" has awarded $361,847 to the Fire and EMS Department to develop a Comprehensive Personal Protective Clothing Program. This program will allow for the purchase of an ensemble of protective clothing and storage bags for each career and volunteer firefighter. It will also provide for a computer with accessories to inventory and track all components as well as a specialized washer to maintain the gear in a clean and safe condition. This grant requires a 30% local cash match by the department, which will be $155,076. Current-year funding in the amount of $77,576 is available to transfer to the grant project, while the remaining balance ($77,500) will be included in the Fire and EMS Department's FY2004 operating budget. Preparer: Paul W. Mauqer Title: Acting Fire Chief Attachments: [-'~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 MeetJna Date: October 9_ 200~ N,~mher Budget and Management Comments: This item requests that the Board approve the receipt and appropriation of $361,847 in Federal Emergency Management Agency grant funds for a Comprehensive Personal Protective Clothing Program in the Fire and EMS Department. This grant requires a local cash match in the amount of $155,076. As the duration of the project crosses fiscal years, this item requests that $77,576 be appropriated from the current Fire and EMS Department operating budget for use as the current year source. The FY2004 portion of the local match ($77,500) has been identified from departmental funds, pending the adoption of the subsequent year's budget. Preparer: Rebecca T. Dickson Title: Director, Bud.qet & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: October 9, 2002 Item Number: 8.C.l.b. Subiect: Acceptance of a Grant Awarded by the Bureau of Justice Assistance for the FY 2003 Local Law Enforcement Block Grant County Administrator's Comments: County Administrator: Board Action Requested: 1) Authorize the acceptance and appropriation of the award from the U.S. Department of Justice, Bureau of Justice Assistance, Local Law Enforcement Block Grant in the amount of $80,916, and the appropriation of the local match of $8,991, and authorize the County Administrator to execute all documents. Summary of Information: The Chesterfield County Police Department has been awarded a federal grant from the U.S. Department of Justice, Office of Justice Local Law Enforcement Block Grant Program. The funding will be used to purchase equipment to enhance the police department's community policing and crime prevention efforts. FY2003 Federal $80,916 Local $ 8,991 Total $89,907 The local match will be'funded with unused FY02 Police grant match funds. Preparer: Colonel Carl R. Baker Title: Chief of Police Attachments: ---]Yes No OOvC~ 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: October 9, 2002 Item Number: Budget and Management Comments: The Police Department is requesting the acceptance and appropriation of funds for a U.S. Department of Justice Local Law Enforcement Block Grant. In addition to the Federal Block Grant amount of $80,916, a local cash match of $8,991 will provide a total of $89,907 in funds available to the Police Department. The funds will be used for training and to purchase various equipment, including computers, cameras, and video equipment. Local match funds are available. Preparer: Rebecca T. Dickson Title: Director~ Budget and Manaqement 00002.5 CHESTERFIELD COUNTY  BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: October 9, 2002 Item Number: 8.c.2. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Bermuda: Enon Oaks Matoaca: Glebe Point West; remainder of Hampton Park, Section 11 Hampton Park, Section 12 Westbury, Section 2 Preparer: Richard M. McElfish Title: Director, Environmental Enaineerinq TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - ENON OAKS, DISTRICT: BERMUDA MEETING DATE: 9 October 2002 ROADS FOR CONSIDERATION: ENON OAKS LN Vicinity Map: ENON OAKS, TO: Board of Supervisors FROM: Department of Environmental Engineering SL~JECT: State Road Acceptance - GLEBE POINT WEST, SEC. I; remainder of DISTRICT: MATOACA, BERMUDA MEETING DATE: 9 October 2002 ROADS FOR CONSIDERATION: MOLENA DR Vicinity Map: GLEBE POINT WEST, SEC. I; remainder of TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - HAMPTON PARK, SEC. 11 DISTRICT: MATOACA MEETING DATE: 9 October 2002 ROADS FOR CONSIDERATION: HAMPTON STATION CT Vicinity Map: HAMPTON PARK, SEC. 11 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - HAMPTON PARK, SEC. 12 DISTRICT: MATOACA MEETING DATE: 9 October 2002 ROADS FOR CONSIDERATION: HAMPTON GREEN DR HAMPTON MEADOWS CIR HAMPTON MEADOWS LN HAMPTON SPRINGS RD Vicinity Map: HAMPTON PARK, SEC. 12 D 000 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - WESTBURY, SEC. 2 DISTRICT: MATOACA MEETING DATE: 9 October 2002 ROADS FOR CONSIDERATION: UPPERBURY CT UPPERBURY DR VALERIE CT VALERIE DR WINBURY DR WINBURY TER Vicinity Map: WESTBURY, SEC. 2 Produced by Cl~kaficld County 00001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 9, 2002 Item Number: 8.C.3. Sub!ect: Resolution Recognizing October 9, 2002 as "SAVE Day in Chesterfield County" County_ Administrator's Comment~: County Administrator: Board Action Re~_ueste{;t: Summary of Information: The Richmond Academy of Medicine Alliance, Incorporated has requested that the Board adopt the attached resolution. Preparer: Lisa H, EIk¢) Title: Clerkt0 the B0~rd Attachments: Ycs RECOGNIZING OCTOBER 9, 2002, AS ~SAVE DAY" IN CHESTERFIELD COUNTY WHEREAS, violence is among the leading causes of death in America, and has replaced disease as the number one killer of children; and WHEREAS, domestic violence has devastating effects on a woman's physical and emotional well-being, and her ability to care for her children; and WHEREAS, violence comes in many forms; sexual violence; gang and peer-related violence committed by youth of all ages; family violence; street violence; and violence in the media; and WHEREAS, billions of dollars per year are attributable to preventable violence-related deaths and injuries and add a tremendous burden to America's health care system; and WHEREAS, the first step toward unraveling the many layers of our nation's violence problems can begin with awareness; and WHEREAS, awareness and prevention are the heart of the SAVE Program and of its cornerstone event, SAVE Today for Tomorrow, during which physicians' spouses across the country will join efforts to Stop America's Violence Ever~Nhere (SAVE); and WHEREAS, members of the Richmond Academy of Medicine Alliance, Incorporated will lead the effort to urge local citizens to search for ways we can all help SAVE (Stop America's Violence Everywhere); NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 9tn day of October 2002, recognizes October 9, 2002, as "SAVE Day" in Chesterfield County. 0000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 9, 2002 Item Number: 8.C.4.a. Sub!ect: Donation of $2,000 from the Matoaca District Improvement Fund to the Virginia State University Scholarship Program Coun~ Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate $2,000 from the Matoaca District Improvement Fund to the Virginia State University Scholarship Fund. Summary of Information: Supervisor Humphrey has requested that the Board appropriate $2,000 from the Matoaca District Improvement Fund to support the Virginia State Scholarship Fund. Virginia State has pledged to raise additional monies from corporate sponsorships. §23-3.1 of the Code of Virainia, 1950, as amended permits the Board to make this donation to Virginia State since it is a state-owned institution of higher learning. This donation will be designated for a Chesterfield County student if approved by the Board. For information regarding available balances in ~he District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Yes ~ No Title: Director, Budqe~ ~nd Manaaement 0425:59203.1 000011 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Aisc attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if ap. pro~ed, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? o4o7:2338o. O00C" Page 2 If applicant is an organization, answer the following' Is the organization a corporation? is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Yes ~" No Yes ~ No Yes t--' No Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- Title ~n Printed Name an organization) 0407:23380.1 OOOC ' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 9, 2002 Subiect: Item Number: 8.C.4.b. Transfer $10,000 from the Dale District Improvement Fund to the School Board to Purchase Books for the Meadowbrook High School Library County Administrator's Comments: County Administrator: Board Action Requested: Transfer $10,000 from the Dale District Improvement Fund to the School Board to purchase books for the Meadowbrook High School library. Summary of Information: Supervisor Miller requests the Board transfer $10,000 from the Dale District Improvement Fund to the School Board to purchase books for the Meadowbrook High School Library. The County can give money to the School Board to purchase capital equipment to be used in school facilities. The books will be owned by the School Board and will become a part of the School Board's inventory of property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director, Budget and Mana,qement 0425:59207.1 Attachments: -]No $EP-10-02 0~:~8 PM M£A~OW~ROOK HIgH $~HOOL 804 DISTRICT IMPROVEMENT FUNDS Thle ~pld~tion must be completed and signed before the County can con~ider e r~u~t for funding with Dbtrlct Improvement Funds. Completing and signing:this form does not mean that you will receive funding or that the County can consider your r~luest. Vlrgln~ law places substantial restrictions on the authority of the County to give public funds, ~uch as District Improvement Funds, to pflimte per~ona or organizations and these restrictions may preclude the County's BoeYd of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of Incorporation and/or bylaws to application.~, , Wha~ is the amoum ot ~und~ng you are ~eeking ? Describe In detail the funding request end how the money, if approved, will be spent. ls any County Department Involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? o4o7/,33ao, t SEP-10--02 0~:$9 PM MEADOWBROOK HIGH SCHOOL 804 ?43 ~606 P.04 Page 2 B If applicant is an organization, answer the following: 18 the organization a corporation? is the organization non-profit? la the organization tax-exempt? What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Yes No Yes. No~ $1gnaturs of applicant. If you are signing on behalf of an organization you must be the prisldsnt, vice-president, chatrman or vice- chairmen of the organization. Signal0/ ' Tiffs (If dgnlng on behaff of an organization! Printed Nsme O00C 19 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 9, 2002 Item Number: 8.C.4.c. Subiect: Transfer $1,500 each from the Clover Hill and Matoaca District Improvement Funds to the Department of Environmental Engineering to Purchase and Install a Turbidity Curtain in Swift Creek Reservoir County Administrator's Comments: County Administrator: Board Action Requested: Transfer $1,500 each from the Clover Hill and Matoaca District Improvement Funds ($3,000 total) to the Department of Environmental Engineering to purchase and install a turbidity curtain in Swift Creek Reservoir. Summary of Information: Supervisors Warren and Humphrey request the Board transfer $1,500 each from the Clover Hill and Matoaca District Improvement Funds to purchase and install a turbidity curtain in Swift Creek Reservoir on the eastern causeway as an additional line of defense for protecting the main reservoir from silt during major storm events. The turbidity curtain will remain in place during all development activity along Tomahawk and Little Tomahawk Creeks. It is legally appropriate for the Board to use public funds to purchase this equipment for the protection of the Swift Creek Reservoir, a significant source of water for the County's public water system. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson 0425:59315.1 Title: Director, Budget and Management Attachments: Yes -~No DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Environmental Engineerinq If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? $3,000 - 50/50 split between Matoaca and Clover Hill Districts Describe in detail the funding request and how the money, if approved, will be spent. To purchase and install a turbidity curtain in Swift Creek Reservoir on the eastern causeway as an additional line of defense for protecting the main reservoir from silt during major storm events. The turbidity curtain will remain in place during all development along Tomahawk and Little Tomahawk Creeks. Is any County Department involved in the project, event or program for which you are seeking funds? Environmental Enqineerinq If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Fully Funded 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes Yes No Yes No No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Phone: 748-1038 Fax: 768-8629 Email: mcelfishr@chesterfield.gov_ Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman .of the 9rganization. Environmental Enqineering Director Title (if signing on behalf of an organization) Richard M. McEIfish Printed Name 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: October 9, 2002 Item Number: 8.C.5. Subject: Set Public Hearing to Consider an Amendment to the Zoning Ordinance Relating to the Definition of a Group Home County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board is requested to set a public hearing for November 13, 2002 to consider an amendment to § 19-301 of the Code of the County of Chesterfield, 1997, as amended, relating to the definition of a group home. Summary of Information' The Board of Supervisors previously referred to the Planning Commission a proposed change to the zoning ordinance's definition of "group home" in order to align the definition with state law. At the Planning Commission's September 17, 2002 public hearing, the Commission recommended that the Board adopt the attached amendment to County Code § 19-301 relating to the definition of a "group home" State law requires the County to treat a group home licensed by the State Department of Mental Health, Mental Retardation And Substance Abuse Services ("State Dept. of MH, MR & SAS") as a single family dwelling for zoning purposes. A "group home" is defined by state and federal law to be a residential facility where no more than eight mentally ill, mentally retarded, physically handicapped or developmentally disabled persons reside with resident counselors or staff. However, the County's definition of "group home" is broader than the state mandate. Specifically, the County's Preparer: Steven L. Micas 1923: 59149.1 (57185.2) Attachments: Yes ~ No Title: County Attorney CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 zoning ordinance also allows by right a facility that provides resident services to "abused or neglected children." The "abused or neglected children" language is not required by state or federal law. The proposed amendment deletes the "abused or neglected children". At the recommendation of the Planning Commission, the attached ordinance also conforms the County's definition of "group home" to state law by including only those facilities licensed by the State Dept. of MH, MR & SAS. If the definition is changed, any existing group homes with "abused or neglected children", as well as group homes not licensed by the State Dept. of MH, MR & SAS, could continue to operate under the existing definition as a non-conforming use. Staff is not aware of any group homes that accept "abused or neglected children" unless they fit one of the other statutory categories such as "mentally ill." Staff recommends that the Board set a public hearing for November 13, 2002 to consider the attached ordinance. 1923: 59149.1 (57185.2) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-301 OF THE ZONING ORDINANCE RELATING TO THE DEFINITION OF A GROUP HOME BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (:) That Section 19-301 of the Code of the Count_ of Cheste_rfield. 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: OOO Group home: An adult and/or child caring facility licensed by the State Department Of Mental Health. Mental Retardation And Substance Abuse Services, designed to provide resident services to individuals who are physically handicapped, mentally ill, mentally retarded, or developmentally disabled or ,~,..,~.,., or .,.~,,.~.~.,., ~...~., in which no more than eight such individuals reside with one or more resident counselors or other staff persons. For the purposes of this section, mental illness and developmental disability shall not include illegal use of or addiction to a controlled substance as defined in Code of Virginia, § 54.1-3401. For the purposes of this chapter, a group home shall be considered a single-family dwelling. 000 (2) That this ordinance shall become effective immediately upon adoption. 1923:57185.2 1 9/17/02 9:28 AM CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 9, 2002 Item Number: 8.C.6. Subiect: Approval of Utility Contract for Hampton Park - Section 19, Contract Number 02-0129 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 541 L.F.± of 12" oversized wastewater lines. The Developer is required to have an 8" wastewater line to serve his development. Staff has requested that the wastewater lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Contractor: Hampton Park Associates LLC RMC Contractors Contract Amount: Estimated County Cost for Oversizing ......... $7,159.00 Estimated Developer Cost .................... $66,742.00 Estimated Total ............................. $73,901.00 Code: (Refunds thru Connections - Oversizing) 5N-572VO-E4C District: Matoaca Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: Ycs r--~ No # 000953 VICINITY SKETCH Hampton Park- Sec. 19 County Project # 02-0129 Hampton Park- Sec. 15 Proposed 1 2" Wastewater LineI Co. Proj. Hampton Park- Sec. 17 Co. Proj. #01-0421 Chesterfield County ~'epartment of Utilities Development Section 0000,~ t CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: October 9, 2002 Item Number: 8.C.7. Subiect: Award of Construction Contract for County Project #00-0122 Woolridge Road Waterline County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors award the construction contract to G.V. Layne Contracting in the amount of $567,888.00, and authorize the County Administrator to execute the necessary documents. Summary of Information: The project consists of approximately 5915 if of 16" new water main and all associated appurtenances in Woolridge Road as shown on the attached map. The new system will provide improved fire protection and reliability Staff received six (6) bids ranging from $567,888.00 to $738,875.65. The lowest bid was in the amount of $567,888.00 for G.V. Layne Contracting. The county's engineering consultant, R. Stuart Royer & Associates, Inc. evaluated the bids and recommends award of the contract to the low bidder, G.V. Layne Contracting. Funds are available in the current CIP. District: Matoaca/Clover Hill Preparer: Roy E. Covington Title:Assistant Director of Utilities Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: October 9, 2002 Item Number: Budqet and Mana.qement Comments: This request is to award a construction contract to the lowest responsible bidder (G. V. Layne Contracting) for construction of a new 16" water main on Woolridge Road in the amount of $567,888. Sufficient funds are available in this project to cover this request. Preparer: Rebecca T. Dickson Title: Director, Budget and Management WOOLRZDGE ROAD WATER LINE COUNTY PR0.1ECT NO. 00-0'! 22 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 9, 2002 Item Number: 8.C.8. Subject: Approval of Water Contract for 6526 and 6533 Hill Road Water Line Extension, Contract Number 02-0171 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an offsite extension of 72 L.F.± of 6" water lines. In accordance with the ordinance, the Developer is entitled to refunds through connection fees for the construction cost of the offsite improvements. Developer: Contractor: Charles E. Potts Infracorps of Virginia, Inc. Contract Amount: Estimated County Cost for Offsite ............ $1,218.00 Estimated Developer Cost .................... $13,482.00 Estimated Total ............................. $14,700.00 Code: (Refunds thru Connections - Offsite) 5B-572VO-E4D District: Dale Preparer: Craig S. Bryant Title: Director of Utilities Attachments: Yes [-~ No VICINITY SKETCH Hill Road (6526 & 6533) Water Line Extension County Project # 02-0171 Proposed 6" Water Line County Project # 02-01 71 6526 6533 Chesterfield County D e partment of Utilities Development Section CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 9, 2002 Item Number: 8.C.9. Subject: Request to Quitclaim a Portion of a Variable Width SWM/BMP Easement and a Portion of a Sixteen-Foot Sewer Easement Across the Property of Cloverhill Development Company, L.L.C. County Administrator's Comments: j~~~ J ,,/~~ County Administrator: BoardActionReques~d: Staff recommends that the Board of Supervisors Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width SWM/BMP easement and a portion of a 16' sewer easement across the property of Cloverhill Development Company, L.L.C. Summary of Information: Cloverhill Development Company, L.L.C. has requested the quitclaim of a portion of a variable width SWH/BMP easement and a portion of a 16' sewer easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Yes ~ No VICINITY SKETCH Request to quitclaim a portion of a variable width SWM/BMP easement and a portion of a 16' sewer easement across the property of Cloverhill Development Company, L.L.C. Chesterfield County Department of Utilities Right Of Way Office D,B,3t44 P~,~7'7 I I II ~ ~';~e~13t,t~O000 I ! CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 9, 2002 Item Number: 8.C.10.a. Subiect: Request to Install a Private Sewer Service Within a Private Easement to Serve Proposed Lot 1, Creekwood, Section N CounW Administrator's Comments= /~¢C.~g ,~~ County Administrator: Board Action Requested: Approve a request to install a private sewer service within a private easement to serve proposed Lot 1, Creekwood, Section N and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Creekwood Development Company has requested approval to install a private sewer service within a private easement to serve proposed Lot 1, Creekwood, Section N. This request has been reviewed and staff recommends approval. District: Clover Hill Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Yes ~ No VICINITY SKETCH REQUEST TO INSTALL A PRIVATE VARIABLE WIDTH SEWER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPOSED LOT 1, CREEKWOOD, SECTION N 3 DR N Che~l~ld County Department of Utllltle~ Right Of Way Office NE~rBY'$ BRIDGE STATE ROUT~ 84~ VAR. ~D TH R/~ 225.1I' TO THE N~ LIN~ ~ R~ND HILL ~l~ N38'59'Ig"E ROAD CREEKWOOD SECTION N LOT 5 TAX ID NO. 76,:7691493300000 CREEKWOOD DEVELOPMENT COMPANY DB 1817 PG 1808 N J691JJB. TJ ~ 11763358.98 PRIVATE VARIABLE' WIDTH SEWER EASEMENT 897 SO. FT. CREEKWOOD SECTION N  . LOT 2 ~ TAX ID NO. 7636~, 1~ ~ CREEKWOOD DEVELOPMENT .~D8 1817 PG 1808 NO I'ES: I. THIS PLAT WAS PREPARED WITHOUT THE BENEFIT · OF A TITLE BINDER, THEREFOR ALL EXISTING EASEMENTS MAY NOT 8E SHOWN, CREEKWOOD SECTION N LOT I TAX ID NO. 76.3691495300000 CREEKWOOD DEVEL OPMEN T COMPANY DB 1817 PO 1808 2. IMPROVEMENTS ARE NOT SHOWN ON THIS PLAT. PLAT SHO~ING A PRIVATE VARIABLE ACROSS THE PROPERTY OF CREE~OOD DEVE~PWE~ CONPA~ CravER HILL' OIS?RmT * CHES?ERFIEL~ coukTY, ~IRGINIA C, tMPHIC $CAI,~ I INCH ~ $0 $'EE'P CORPORATE HEADQUARTERS~ ..,[-;:~.---------~----711 N. CO~RTHOUS~ ROAD~ ~L~H~E: (a04) 794-35~ FAX: (~) 794-763~ DA~: 9-14-02 SCALE: l"= ~ . ORA~ B~ REB ~ NO,: 65770 OOOO3G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 9, 2002 Item Number: 8.C.10.b. Subiect: Request to Install a Private Sewer Service Within Easement to Serve Property at 12712 Petersburg Street County Administrator's Comments= /'~.. xr.o.~,al~4, (3/ ~~ County Administrator: Board Action Requested: a Private Approve a request to install a private sewer service within a private easement to serve property at 12712 Petersburg Street and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: William Jesse Damon and Roberta Sue Damon have requested approval to install a private sewer service within a private easement to serve property at 12712 Petersburg Street. This request has been reviewed and staff recommends approval. District: Bermuda Preparer: John W. Harmon Title: Ri,qht of Way Mana,qer Attachments: Yes ~ No VICINITY SKETCH REQUEST TO INSTALL A PRIVATE SEWER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 12712 PETERSBURG STREET N County Dep~m~t of Utlli~le~ Right Of Way Office WINFRE£'$ COLONY P.B. 94, PG'S. 11 AND 12 I ',, . j / ~, /,/'/ · / /,,.,, ,, ~' / ,?,';.L., ~' (2o, 4m s.~) /./'. ' C, PIN: 7945,51,917900000 -- '" WlLUAR J. d~ RO$£RTA \ $65~796, 4.408 ./~,' . / ~ DAMON D.~. ' ~l EX Z~ING AND , - - ~E EA~WENT R~40. O0 ~ ~ EASEMENT ' / ~- ~/ "~- ...... ~5~.~7' ' , ',,~~-- . '~'~ ~ 8~0~"~ ~=~z fa' ~.. - x~ / ~ ~' ' ' N 365~724.654Q ~.. ~ (20, 004 S,F,) ~ ~ / E 11794993,7769 5 _.. ~. Q~ DA'ROy aB. 807~ . ,,/ x ', x I ~.~. . '-~ ~ O, ~.~. 04. ~.~2 ~ '~ , . ~NFREE"S COLONY '.'k ~ ., ~ ~m 6 94, PG'S I IAND 12 ' ~ ~', X 65~3~'~[ . r PLAT SHOPIING 16' SER R EA$ BNT LOCATED ON LOT B, FINFREE'S COLONY BERMUDA DISTRICT CHEST. E~'FIELD,..-/coUNTY, VIRGINIA P~,e.ous ~e No. ~9~ ~Q , . THIS SURVEY WAS PREPARED WITHOUT THE BENEFIT OPA TITLE BINDER AND THEREFORE MAY NOT SHOW ALL EXISTING EASEMENTS OR OTHER RE, enNENT FACTS WHICH MAY AFFECT THE PROP£R1'~, ENGINEERS · SUR~'~Y~R$ ~ 4260 ~NGS ~., ~1~ 1.- ~ PRIN~ ~. ~R~NIA 2~75-14~5~ ~EPH~E: (~4) 458-~ FAX: (~)751-0798 ~ htr://~.t~mon,.c~ ~ECKED O~' ~N CALC, ~K,: ~8 NO.: ~72 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 9, 2002 Item Number: 8.C.11.a. Subject: Acceptance of a Parcel of Land Along the East Right of Way Line of Le Gordon Drive from E. Ray Morris County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.290 acres along the east right of way line of Le Gordon Drive (State Route 707) from E. Ray Morris, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian Preparer: John W. Harmon Title: Right of Way Manager Attachments: ~---] No VICINITY SKETCH Acceptance of a parcel of land along the east right of way line of LeGordon Drive from E, Ray Morris DEPOT B RD Chesterlletd County Department of Utllitles Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 9, 2002 Item Number: 8.C.11.b. Subiect: Acceptance of a Parcel of Land Along the West Right of Way Line of Old Stage Road from F. G. Pruitt, Jr. and Doris B. Pruitt, O. J. Pruitt and Betty P. Pruitt, Joan P. Buhrman, Martha P. Fink, Elizabeth Dale P. Wilkinson, Julie M. Mooney, Carrie P. Emery, F. Gray Pruitt, III and Nancy C. Pruitt, Thomas E. Pruitt and Teri C. Pruitt, and O. J. Pruitt, Jr. County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.189 acres along the west right of way line of Old Stage Road (State Route 732) from F. G. Pruitt, Jr. and Doris B. Pruitt, O. J. Pruitt and Betty P. Pruitt, Joan P. Buhrman, Martha P. Fink, Elizabeth Dale P. Wilkinson, Julie M. Mooney, Carrie P. Emery, F. Gray Pruitt, III and Nancy C. Pruitt, Thomas E. Pruitt and Teri C. Pruitt, and O. J. Pruitt, Jr., and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: Yes ~-~ No 00007.3 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND A~ONO THE Ia~EST RIGHT OF ~7A¥ LINE OF OLD STAGE ROAD FROM F. ~. PRUITT, JR. AND DORIS B. PRUITT, O. J. PRUITT AND BETTY P. PRUITT, JOAN P. BUHP, I~_~, HARTHA P. FINK, ELIT. AI~ETH DALE P. DIILKINSON, JIILIE M. MOONEY, CARRIE P. EI~ERY, F. ~AI~Y PRUITT, III AND NANCY C. PRUITT, THOI4AS E. PRUITT AND TERI C. PRUITT AND O. J. PRUITT, JR. N 000C7 0000'7~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 9, 2002 Item Number: 8.C.12. Subiect: Authorization to Exercise Eminent Domain for the Acquisition of Easements for the Woolridge Road Waterline County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Attorney to proceed with eminent domain and exercise immediate right of entry pursuant to Sections 15.2-1904 and 1905 of the Code of Virqinia, and that the County Administrator be instructed to notify the owner by certified mail on October 11, 2002, of the County's intention to take possession of the easements. Summary of Information: Staff recommends that the Board of Supervisors authorize the use of eminent domain for the remaining one twentieth interest in permanent and temporary construction easements across parcel, 716683447600000 for the Woolridge Road waterline. Since the County's offer has not been accepted and since the contract for the installation of the waterline will be awarded today, it is necessary to proceed with eminent domain immediately for the health and safety of the public. The staff will continue to negotiate with the owners in an effort to reach a settlement. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manager Attachments: VICINITY SKETCH AUTHORIZATION TO EXERCISE EMINENT DOMAIN FOR THE ACQUISITION OF EASEMENTS FOR THE WOOLRIDGE ROAD WATERLINE NO~: BEARING BASED ON THE ~IRC~NIA STAll PLANE COOBDINATE SYSTEM, SOUTH ZONI~.NADS~F' 718-685-8949-00000 CUSllS L COLB4AN, KANEN £. COLEMAN, ANNE LOUIS[ COLEMAN, I.AURA MACMILLAN COLEMAN PROCTOR, EUZABETH MAE COLEMAN JAMES & JANETTE SHAW MCGEACHY COLEMAN D.B. 200g, PG. 1456 D.B. 2215, PG. 1006 16.30' 52.74' 3684828.37-----~ 11719113.00 D.IL 1130, PG. ~ DB. g53, PG, 347; D.~, 200g, P& 145~; DB. 1073, ~ 893~ DB. lggs, PG. ~ DB, 2215, Pg. lOOL 1~151 942'i TO GENITO ROAD 720-684-5283-00000 RESERVOIR ~VEL.OPM~NT CORP D.B. 2627, PG. 723 CREEK RESERVOIR 718-683-8777-00000 ROBERT REYNOLDS & J; J. J[WETT D.B. 1387, PG. 199 16' PEEMANENT WA1ER EASEMENT 5838 SQ. FT. = 0.134 AC. 15' TEUPORARY CONSTRUCT]ON EASEMENT 5672 SO. FT, = 0,130 AC. PLAT SHOFING 16' FATER 3: 100' 50' 0 DATE: AUGUST 8, 2001 15.25' '21'47"E 16.26' 15' TEMPORARY CONSTRUCTION' EASEMENTS CROSSING THE LAND NO F BELONGING TO J.J. JEFETT, ROY K. DURNFIRTH, JR., SUSAN,A. DURNFIRTH $: KAREN EMMETT COLEMAN, ET AL. CLO~R HILL DIST~CT, CHESTE~I~LD COUNTY, VIRGINIA SCA~ ~ ~ ~ ~ · ~~, ~c. 100' ~00' CO~ P~ NO. 00-012~ E.S.~ P~ NO. 007~ P~T 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: October 9, 2002 Item Number: 8.C.13. Subiect: Approval of Option Agreement with George Emerson, et al. and the Industrial Development Authority of Chesterfield County to Purchase 145 Acres in the Bermuda Magisterial District and Appropriation of $50,000 from the Industrial Park Reserve to use for payment to the Industrial Development Authority County Administrator's Comments:~"~~~ County Adminidt'rator: Board Action Requested: The Board is requested to 1) approve the attached option agreement with George Emerson, et al. and the Industrial Development Authority of Chesterfield County to purchase 145 acres in the Bermuda Magisterial District and 2) To Appropriate $50,000 from the Industrial Park Reserve to be used for the IDA land option, and 3) To Authorize the County Administrator to execute all documents. Summary of Information: George Emerson and several other investors own approximately 145 acres of land in the Bermuda Magisterial District adjacent to property currently owned or optioned by the Industrial Development Authority for the Meadowville Technology Park. The property is strategically located and would be a valuable addition to the property currently controlled by the Industrial Development Authority. The land owners have offered the Industrial Development Authority and the County an exclusive option to purchase the property. The purchase price would be $18,000 per acre for the first year of Preparer: James G. Dunn Attachments: Yes ~ No Title: Director, Economic Development 0623:59194.1 # OOOO-~O CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 the option and escalate 3% in each subsequent year. As consideration for the option, the IDA would be required to (1) pay $50,000 to the land owners and (2) release a parcel of land containing approximately 115 acres from the current option agreement between the Industrial Development Authority and Meadowville LLC. The 115 acres is located adjacent to the James River and is not desirable for industrial use. The option agreement would be for one year, but will renew automatically for additional terms of one year if the land owners receive at least approximately $300,000 per year from the IDA's purchase or sale of the property. The Industrial Development Authority has reviewed the option agreement and is prepared to vote on the agreement at its October 10, 2002 meeting. The IDA's approval of the agreement is contingent upon approval by the Board of Supervisors and appropriation of sufficient funds to purchase the option. Future purchases of property by the IDA will be contingent upon appropriation of sufficient funds by the County to the IDA. 0623: 59194.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: October 9, 2002 Item Number: Bud.qet and Mana.qement Comments: This request is for appropriation of $50,000 from the Industrial Park Reserve to secure an option on a 145-acre land purchase in the Meadowville Technology Park from George Emerson, et al. The balance in the Industrial Park Reserve is $234,238; appropriation of $50,000 will leave an available balance of $184,238. The agreement will require that the County pay $300,000 per year to the landowners for the next 10 years. Funding required for this agreement in FY04 and beyond will have to be addressed in upcoming budget cycles. Preparer: Rebecca T. Dickson Title: Directo6 Budget and Management OPTION AGREEMENT This Option Agreement entered into this 1 st day of October, 2002, by and between GEORGE P. EMERSON, JR., TEJINDER S. GREWAL, GURPAL S. BHUI.I.ER, AND BALJIT S. SIDHU (collectively "The Group") (GRANTORS), the Industrial Development Authority for the County of Chesterfield ("IDA") (GRANTEE), and the COUNTY OF CHESTERFIELD ("County"). WHEREAS, The Group holds as tenants in common fee title to approximately 145 acres of land in Bermuda District, Chesterfield County, Virginia which is zoned for industrial use ("Property") said Property being more particularly described on Schedule A attached hereto; WHEREAS, the IDA and The Group desire to enter into an agreement to allow the IDA, for the benefit of the County, to obtain title to the Property in order for the County and IDA to market and sell the Property as part of the Meadowville Technology Park; NOW, THEREFORE, for the premises, conditions and valuable consideration as set forth below, the parties agree as follows: 1. Option to Purchase and Dedication. (a) For and in consideration of the sum of FIFTY THOUSAND AND NO/1000 DOLLARS, ($50,000.00) receipt whereof is hereby acknowledged and further in consideration of the mutual covenants herein contained, The Group hereby grants IDA an exclusive option to purchase from time to time all or part of the Property which is more specifically described in Exhibit A. The Option payment of $50,000.00 shall be included in the first payment of $300,000.00 due under this Option Agreement and be payable on or before October 1, 2003. (b) In addition, The Group shall dedicate, from time to time, at no cost to the IDA or County, additional real property needed for public utilities, interchange and internal roads, retention basins and other drainage structures, wetlands, utilities, and other improvements reasonably necessary for the development of the Property as defined solely by the County. Provided, however, that the location of such dedicated real property shall be determined mutually by the parties. The Group may only reject the CoUnty's location if the location of such real property dedication would make it economically impractical to develop the rest of theProperty. Each dedication shall occur no later than thirty (30) days from the date the IDA or County issues a request for proposals for construction of the improvement necessitating the dedication. The total amount of property dedicated in fee simple to the IDA or County under this section shall not exceed 5 acres. (c) As further consideration for this Option, the IDA agrees to release a parcel of land containing __ acres, as shown on a plat made by TIMMONS, dated , 2002, a copy of which is attached hereto and made a part hereof, simultaneously with the execution of this Agreement, from the Option Agreement, dated December 12, 1997, between the Industrial Development Authority for the County of Chesterfield ("IDA") and Meadowville, L.L.C. and recorded in the land records of Chesterfield County at Deed Book 3195 at Page 574. 2. Marketing and Sale of Property. The Group hereby appoints the IDA and the County as the exclusive agents to market the Property for sale. The IDA and/or County will bear the cost of appraisals, sales commissions, advertising costs, consulting fees and other costs associated with its marketing and selling the Property. All decisions regarding the marketing and sale of the Property shall be made by the IDA consistent with recommendations from the County's Economic Development Office. 3. Purchase Price. Each time the IDA exercises its right to acquire all or part of the Property under this Option Agreement, the IDA will pay The Group as follows: (a) The IDA will pay The Group a base price of $18,000 per acre for all or part of 0605:56850.3 -2- 000 ,3 the Property purchased under this Option Agreement. An annual escalator of 3.0% shall be applied to The Group's base price beginning on the first anniversary of this Agreement. In addition, The Group will receive 20% of proceeds that exceed the base price of the year of sale generated from any resale of the Property to a third party by the IDA. If, however, the IDA purchases part of the Property in order to keep the term of this Agreement from terminating with no third party under contract to purchase the Property despite good faith efforts by the County or the IDA to secure such a contract, The Group will not receive a 20% share of the proceeds from the eventual resale of that part of the Property. (b) In the event, and at any time, the IDA exercises its option to purchase a part of the Property, the precise location of acreage purchased shall be determined by mutual agreement of the IDA and The Group. If a mutual agreement cannot be reached, the matter will be resolved by a committee consisting of one land planning consultant appointed by the IDA and one land planning consultant appointed by The Group. These two appointees will appoint a third land planning consultant to constitute a committee of three, which shall make a decision binding on The Group and the IDA. (c) The IDA's purchase of the Property shall be contingent upon receiving an appropriation of sufficient funds from the Chesterfield County Board of Supervisors. 4. Term: (a) The term of this Agreement shall be one year and shall renew automatically for successive one (1) year terms so long as The Group receives in cumulative proceeds under paragraph 3 at least the following payments: $300,000.00 by October 1, 2003 0605:56850.3 -3- 000 $600,000.00 by October 1, 2004 $900,000.00 by October 1, 2005 $1,200,000.00 by October 1. 2006 $1,500,000.00 by October 1. 2007 $1,800,000.00 by October 1 2008 $2,100,000.00 by October 1 2009 $2,400,000.00 by October 1 2010 $2,700,000.00 by October 1 2011 $3,000,000.00 by October 1 2012 $3,105,477.72 by October 1 2013 (b) The IDA shall have the right to terminate this Agreement at any time for any or no reason. In the event the Agreement is terminated, the IDA shall release this Option Agreement from public records by filing appropriate documentation with the Circuit Court. (c) In the event that the IDA desires to terminate this Agreement after acquiring any part of Property and termination will leave the remaining unpurchased Property without road access, the IDA shall not terminate the Agreement until it has taken appropriate steps to ensure road access for the remaining Property. (d) The Group shall have a right to terminate this Agreement only if it fails to receive the minimum proceeds set forth herein. 5. Representations and Warranties. The Group represents and warrants that: (a) With respect to the environmental condition of the Property, (i) it has complied with all environmental laws and regulations related to use of the Property; (ii) no hazardous substances were disposed of at the Property during its ownership of the Property; (iii) that to the best of its knowledge no hazardous substances were disposed of at the Property prior to its acquisition of the Property; and (iv) it knows of no environmental liabilities or conditions that could materially affect the value of the Property. During the term of this Agreement, The Group shall 0605:56850.3 -4- 000C; 5 allow the IDA, the County or their agents access to the Property upon reasonable advance notice for the purpose of making environmental and feasibility studies of the Property. (b) The Group represents that it shall convey marketable title to any Property purchased under the Option Agreement free and clear of any liens or encumbrance. 6. Rollback Taxes. As part of any purchase of the Property under this option, the IDA shall pay as part of the purchase, rollback taxes, if there are any, that come due to the County as a result of any conveyance to the IDA pursuant to this Agreement. 7. No Assignment. The rights and obligations of each party to this agreement shall not be assigned without the prior written approval of the other party, which approval shall not be unreasonably withheld, except that the IDA may freely assign it rights and obligation to the County upon the approval of the Chesterfield County Board of Supervisors. 8. Successors and Assigns. This Agreement shall be binding upon all valid successors to and assignees of the parties to the agreement. 9. No Commissions. Whittle and Roper Realty Company (Realtor) has represented The Group in this transaction, and The Group agrees to pay a commission to Realtor equal to five (5%) percent commission of each parcel's sales price as set forth in paragraph No. 4, as this Option is exercised and each parcel is closed. The Group agrees to indemnify and save the IDA and County harmless from and against any and all liability, damages, expenses (including without limitation reasonable attorneys' fees), claims and/or judgments incurred by The Group related to its obligation to pay such commission. George P. Emerson, Jr. is a licensed real estate salesman in the Commonwealth of Virginia. 10. Notices. All notices required to be provided in this agreement shall be provided to as 0605:56850.3 -5- follows in writing by certified mail, return receipt requested: Notice to the IDA: Chairman, Industrial Development Authority 9401 Courthouse Road Chesterfield, Virginia 23832 Copy to: Jim Dunn Director of Economic Development 9401 Courthouse Road Chesterfield, Virginia 23832 Steven L. Micas County Attorney P. O. Box 40 Chesterfield, Virginia 23832 Notice to The Group: George P. Emerson P.O. Box 1159 Chester, VA 23831 Copy to: Oliver D. Rudy, Esquire Rudy & Mikula Cogbill Law Building P.O. Box 58 Chesterfield, Virginia 23832 11. Prior Approvals. This agreement is contingent upon the prior approval of the County Board of Supervisors and Industrial Development Authority and authorization of its execution. 12. Authorization. Each party represents that this agreement is being executed by duly authorized representatives of the party. 13. Cooperation. The parties agree to cooperate during the term of the agreement in all 0605:56850.3 -6- O00C3'? reasonable respects to facilitate and effectuate the intent of the agreement. 14. Amendment. The provisions of this agreement including any schedules hereto represent the entire agreement between the parties, and shall not be modified or amended except in writing signed to by all parties. 15. Severability. In the event that any provision of this agreement shall for any reason be determined to be invalid, illegal or unenforceable in any respect, the parties shall negotiate in good faith to amend the agreement so as to give effect to the intention of the parties reflected herein, and the other provisions of this agreement shall remain in full force. 16. Like Kind Exchange. The IDA will cooperate with The Group if during the exercise of this Option by the IDA, The Group elects to effect a like-kind exchange under the regulations of the Internal Revenue Code. The Group agrees that neither the IDA nor the County shall incur any expense nor have its rights under this agreement adversely delayed or impacted by a like-kind exchange executed by The Group. INDUSTRIAL DEVELOPMENT AUTHORITY for the COUNTY OF CHESTERFIELD By: Title: 0605:56850.3 -7- O0003g THE GROUP George P. Emerson, Jr. Tejinder S. Grewal Gurpal S. Bhuller Baljit S. Sidhu COUNTY OF CHESTERFIELD By: County Administrator 0605:56850.3 -8- 0000S9 COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD, to-wit: I, , a Notary Public in and for the Commonwealth and County aforesaid, do hereby certify that this day of , 2002, from the Industrial Development Authority personally appeared before me in my jurisdiction aforesaid, whose name is signed to the foregoing writing dated this ~ day of ,2002, and acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this __ My commission expires: day of ., 2002. Notary Public COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD, to-wit: I, , a Notary Public in and for the Commonwealth and County aforesaid, do hereby certify that this ~ day of ,2002, George Emerson, Jr. personally appeared before me in my jurisdiction aforesaid, whose name is signed to the foregoing writing dated this day of ,2002, and acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this day of ,2002. My commission expires: Notary Public 0605:56850.3 -9- COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD, to-wit: I, , a Notary Public in and for the Commonwealth and County aforesaid, do hereby certify that this day of ., 2002, Tejinder S. Grewal personally appeared before me in my jurisdiction aforesaid, whose name is signed to the foregoing writing dated this ~ day of ,2002, and acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this day of ., 2002. My commission expires: Notary Public COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD, to-wit: I, , a Notary Public in and for the Commonwealth and County aforesaid, do hereby certify that this __ day of ,2002, Gurpal S. Bhuller personally appeared before me in my jurisdiction aforesaid, whose name is signed to the foregoing writing dated this day of ,2002, and acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this day of ,2002. My commission expires: Notary Public 0605:56850.3 -10- COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD, to-wit: I, , a Notary Public in and for the Commonwealth and County aforesaid, do hereby certify that this __ day of ,2002, Baljit S. Sidhu personally appeared before me in my jurisdiction aforesaid, whose name is signed to the foregoing writing dated this __ day of ,2002, and acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this __ day of .,2002. My commission expires: Notary Public COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD, to-wit: I, , a Notary Public in and for the Commonwealth and County aforesaid, do hereby certify that this __ day of ,2002, Lane B. Ramsey from the County of Chesterfield personally appeared before me in my jurisdiction aforesaid, whose name is signed to the foregoing writing dated this day of ,2002, and acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this __ day of ,2002. My commission expires: Notary Public 0605:56850.3 -11- O0OOD2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 9, 2002 Item Number: 8.C.14. Subiect: Approval of Membership Dues Withholding Professional Firefighters Association Request from Chesterfield County Administrator's Comments: County Administrator: Board Action Requested: To authorize payroll deduction for professional firefighter association union dues. Summary of Information: Recently the Chesterfield Professional Firefighters Association (CPFA) requested to have their organizational dues withheld from the County paychecks of their members. Similar requests have been made by employee organizations in the past, including one from this association. In the past, the County has limited voluntary deductions to County benefit programs and has consistently denied dues deduction requests. Currently the CPFA union members have the option of having their dues deducted from their Chesterfield County Employees Federal Credit Union (CEFCU) account. CEFCU transfers the members' dues to the CPFA account. This service is provided at no charge to members or the association. County Payroll can provide this service through payroll deduction as requested, however, the County will charge a per transaction fee for this service in order to recoup costs associated with processing. Charges will be based upon the level of services provided by the County. Although the county can legally allow employee unions and associations to use payroll deduction for their dues, once one entity is allowed access, any other similarly-situated entity would also have to be allowed access to the payroll deduction opportunity. After the Board approves having the dues deducted through payroll deduction, Payroll will work with CPFA to establish processes to implement this service effective December 21, 2002. The County Administrator has polled Board members and four of the five supported adding this item to the agenda. The County Administrator recommends against approval of the item. Preparer: Jav Ste_amaier Title: Deputy County Administrator Attachments: -~ Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 6 Meeting Date: October 9, 2002 Item Number: 10.A. Subject: County Administrator's Comments: Developer Water and Sewer Contracts County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: 99-0168 Midlothian Turnpike (14031) at LeGordon Developer: E. Ray Morris DBA Richmond Properties Contractor: William M. Harmon Contractors Contract Amount: Water Improvements - Wastewater Improvements - $18,335.00 $19,770.00 District: Midlothian Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: ~'~ Yes No Agenda Item October 9, 2002 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0062 Five Forks Village South Section 1 Encore Homes, LLC Boyd Corporation Water Improvements - Wastewater Improvements - Dale $153,161.43 $114,945.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0151 Barney 360 - Carwash @ 360 and Clintwood FD&B Associates William M. Harmon Contractors Water Improvements - Wastewater Improvements - Clover Hill $11,195.00 $20,732.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 01-0053 The Highlands - Allerdice (Formerly McAndrew Sect. 2) Touchstone Development, LLC Castle Equipment Corporation Water Improvements Dale $182,441.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 01-0131 Holiday Inn and Suite at Old Hundred Road Brandermill Hotel, LLC Ward and Stancil, Incorporated Water Improvements - Wastewater Improvements - Clover Hill $39,196.80 $8,230.00 Agenda Item October 9, 2002 Page 3 o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 01-0152 Hollymeade, Section D Patrick-Loughran Partnership Bookman Construction Company Water Improvements - Wastewater Improvements - Dale $52,278.00 $68,586.00 01-0271 The Commons at Ridgedale The Commons at Iron Bridge LP Gerald K. Moody Water Improvements - Wastewater Improvements - Dale $74,020.51 $4,827.19 01-0377 Oaklake - Herbert William B. and Gene H. DuVal Water - J. Steven Chafin, Incorporated Wastewater - Dunnavant Excavating and Grading Water Improvements - $18,482°35 Wastewater Improvements - $17,744.40 Clover Hill 01-0386 The Village at Swift Creek, Phase II Swift Creek Associates, L.P. Castle Equipment Corporation Water Improvements - Wastewater Improvements - Matoaca $65,295.00 $15,082.72 Agenda Item October 9, 2002 Page 4 10. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 01-0419 The Village at Swift Creek, Phase I Swift Creek Associates, L.P. Castle Equipment Corporation Water Improvements - Wastewater Improvements - Matoaca $199,625.00 $212,692.93 11. Contract Number: Project Name: Developer: Contractor: Contract Amount: 02-0052 Riverdowns - Lenox Forest, Section 2 Riverdowns, L.C. Excalibur Construction Corporation Water Improvements - Wastewater Improvements - $82,431.25 $145,673.00 District: Midlothian 0000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 9, 2002 Item Number: 10.B. Sub!ect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County_ Administrator's Comments: County Administrator: Board Action Re~_Ijested: Summary of Information: Preparer: {~L~n~' ~ ~ Title: County Administr¢tt0r Attachments: Yes ~ No O0,-,O..,D BOARD MEETING DATE 07/01/02 CHESTERFIELD COUNTY GENERAL FUND BALANCE October 9, 2002 DESCRIPTION FY2003 Budgeted Beginning Fund Balance AMOUNT BALANCE $35,272,700 * *Pending outcome of FY2002 Audit Results Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT October 9, 2002 Description FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/2001 FY02 Budgeted Addition 4/4/2001 FY02 Capital Projects 7/25/2001 County's Master Plan Update 9/26/2001 Video equipment for Circuit and General District Courts 10/24/2001 360 West Corridor Plan 11/14/2001 Building Improvements (County Administration) 11/14/2001 Security Enhancements (MH/MR and County Administration) 2/27/2002 Consultant study to develop revitalization/ development strategy for the Cloverleaf Mall Area 4/24/2002 Settlement of the Route 10 widening condemnation lawsuit with Heritage Chevrolet 4/24/2002 Government Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment Amount 8,800,000 (7,579,70O) (85,000) (90,000) (70,000) (17o,ooo) (107,000) (50,000) (250,000) (75,000) 8,600,000 (7,277,800) (140,000) Balance 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 10,111,312 2,833,512 2,693,512 Prepared by Accounting Department September 30, 2002 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation/ Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease TOTAL APPROVED AND EXECUTED Original Amount $16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 35~L409,906 Date Ends 11/19 05/04 11/21 03/05 03/06 09/05 07/05 Outstanding Balance 09/30/02 $14,490,000 16,499 13,725,000 481,814 15,159 13,289 165,915 $28,907676 PENDING EXECUTION Description Building Construction, Road Construction, Park Improvements and Systems - Certificates of Participation Approved June 26, 2002 Approved Amount $12,000,000 O00j. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 9, 2002 Sub_iect: Roads Accepted into the State County_ Administrator's Comments: Item Number: 10.C. Secondary System County Administrator: Board Action Reauested: Summary of Information: Preparer: Li$~ H. Elk0 Title: Clerk to the Board Attachments: ['---~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 9, 2002 Item Number: 14.A. Subject: Recognizing October 2002, as "Domestic Violence Awareness Month" County Administrator's Comments: County Administrator: Board Action Requested: The Chesterfield County Domestic Violence Resource Center, the Chesterfield County Domestic Violence Task Force and service providers request the Board proclaim October 2002, as "Domestic Violence Awareness Month." Summary of Information: Domestic Violence/Sexual Assault Awareness month is observed in Chesterfield County and nationwide as a gesture to draw attention to the harsh reality of violence in the home and the work being done to end this violence. Activities throughout the month remember those who have lost their lives as a result of domestic violence, celebrate those who survive, and to support those who work all year to provide safety and support to victims and their children. County domestic violence staff, service providers and citizens request the clerk read the attached resolution and present to Janett Forte, Domestic Violence Resource Center Coordinator, Sharon Lindsay, Police Department DV Coordinator, Larry Barnett, CSB and Task Force Co-chair, Beth Smyers, DV Assistant Commonwealth Attorney, and members of the Chesterfield County Domestic Violence Task Force. Preparer: Bradford S. Hammer Title:Deputy County Administrator Attachments: Yes [-~ No RECOGNIZING OCTOBER 2002, AS "DOMESTIC VIOLENCE AWARENESS MONTH" WHEREAS, violence in the home continues as a major social problem affecting all members of the family and community and dramatically reduces the quality of life for many citizens; and WHEREAS, we understand the problems of domestic violence occurs among people of all ages and in families of all economic, racial, and social backgrounds; and WHEREAS, the crime of domestic violence violates an individual's privacy, dignity, security and humanity, due to systematic use of physical, emotional, sexual, psychological and economic control and abuse; and WHEREAS, the impact of domestic violence is wide ranging, directly affecting women, men and their children and our community as a whole; and WHEREAS, Chesterfield County is committed to supporting the well being of families by advocating for intervention and prevention activities that decrease the incidents of domestic violence; and WHEREAS, only a coordinated and integrated effort, which obtains a commitment from all elements of the community to share responsibility in the fight against domestic violence, will put an end to the horrific crime. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 9th day of October 2002, publicly recognizes the month of October 2002, as "Domestic Violence Awareness Month" and urges all citizens to actively support the efforts of the Chesterfield County Domestic Violence Resource Center, the Chesterfield Domestic Violence Task Force and our local domestic violence service providers in working towards the elimination of domestic violence in our community. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: October 9t 2002 Item Number: 14.B. Subject: Recognizing Jonathan Patrick Rice, Sponsored by St. Augustine's Catholic Church, Upon Attaining Rank of Eagle Scout Coun~ Administrator's Comments: County Administrator: Board Action Re~_uested: Adoption of attached resolution. Summary_ of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Rice, Troop 888, upon attaining rank of Eagle Scout. He will be present at the meeting, accompanied by members of his family, to accept the resolution. Bermuda District Jonathan Patrick Rice Parents: John and Michelle Preparer: Lisa H, Elko Title: Clerk to the Bo&rd Attachments: Yc$ ~-~No RECOGNIZING MR. JONATHAN PATRICK RICE UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and ~EREAS, Mr. Jonathan Patrick Rice, Troop 888, sponsored by Saint Augustine's Catholic Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and ~EREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Jonathan has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 9tn day of October, 2002, hereby extends its congratulations to Mr. Jonathan Patrick Rice on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. OCol CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 9, 2002 Item Number: 14.C. Subject: Resolution Recognizing Philip Morris U.S.A. for Their Community Efforts and Sponsorship of a Tree Planting Ceremony Honoring Firefighters Lost on September 11, 2001 County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren is requesting the Board adopt the attached resolution recognizing Philip Morris for their community efforts. Summary of Information: On October 1, 2002, a tree planting ceremony was held at Fire Station #15 in honor of the firefighters who lost their lives on September 11, 2001 and for the service of all firefighters in Chesterfield County. Philip Morris will also be planting trees at 12 other fire stations on November 7, 2002 in recognition of the fire service. Preparer: Steve A. Elswick Title: Chief of Fire and Emerqency Medical Services Attachments: Ycs No # 000 . .0 RECOGNIZING PHILIP MORRIS U.S.A. FOR ITS CONTRIBUTION TO THE CHESTERFIELD COUNTY DEPARTMENT OF FIRE AND EMERGENCY MEDICAL SERVICES WHEREAS, the tragic events of September 11, 2001 caused the loss of life of 343 firefighters in the New York City Fire Department; and ~EREAS, Philip Morris U.S.A. wanted to honor those lives lost, the spirit and service of all of the firefighters involved in September 11, 2001 and all firefighters in the Chesterfield County Fire and Emergency Medical Services (EMS) Department; and WHEREAS, the community spirit and initiative of the employees of Philip Morris U.S.A. has positively impacted Chesterfield County and the members of the Fire and EMS Department; and WHEREAS, Philip Morris U.S.A., its employees and its dedicated community volunteers organized a tree planting ceremony and provided a recognition plaque for the fire service with the participation of the Chesterfield Boys and Girls Club at Fire Station #15 on October 1, 2002; and WHEREAS, Philip Morris U.S.A. will also plant trees at 12 other fire stations in the county as part of their recognition of the fire service in Chesterfield County; and WHEREAS, Mr. Henry Kidd, a Philip Morris U.S.A. employee, was inspired to create a memorial work of art symbolizing the events of September 11, 2001 and the efforts of fire and police personnel; and WHEREAS, Mr. Kidd presented a copy of his memorial print to Chesterfield Fire and EMS to be displayed at Fire Station 15. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 9tn day of October 2002, publicly recognizes Philip Morris U.S.A. and its valuable employees for their generous contribution to the Department of Fire and Emergency Medical Services and acknowledges its community support in honoring the firefighters who lost their lives on September 11, 2001 and all of the firefighters in Chesterfield County. 000111 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: October 9, 2002 Item Number: 15.A. Subiect: Public Hearing to Consider Re-adoption of an Ordinance Imposing Mandatory Restrictions on the Use of Public Water, Surface Water, and Ground Water in Accordance with the Governor's Executive Order County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to re-adopt the attached ordinance. Summary of Information: On July 24, 2002, the Board adopted mandatory water restrictions in response to the current water shortage caused by the recent drought that has afflicted most of Virginia. Those restrictions, which went into effect on August 15, limited lawn watering to alternate days by address and prohibited lawn watering on Mondays altogether. On August 30, however, Governor Warner issued an Executive Order which prohibited all lawn watering, and the Board of Supervisors suspended its mandatory water restrictions and imposed Governor Warner's restrictions in a special meeting held on September 4. Immediately after the special meeting, the State Drought Coordinator issued Preparer: CraiR S. Bryant Title: Director of Utilities 0505:58964.2 (58854.3) Attachments: ~-~No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 an exception to the lawn watering prohibition which allows anyone who refurbishes a lawn to water the lawn in an unlimited fashion for thirty days after it has been refurbished. On September 18, the Board amended the water restriction ordinance to permit watering of new lawns, and lawns that have been aerated and/or thatched and overseeded for 30 days or until October 21, which ever is earlier. Since the Board adopted this ordinance on an emergency basis without a public hearing, it must be readopted after a public hearing. 0505: 58964.2 (58854.3) AN ORDINANCE AMENDING THE ORDINANCE SUSPENDING THE COUNTY MANDATORY RESTRICTIONS ON USE OF PUBLIC WATER AND IMPOSING MANDATORY RESTRICTIONS ON THE USE OF PUBLIC WATER, SURFACE WATERS AND GROUND WATER IN ACCORDANCE WITH THE GOVERNOR'S EXECUTIVE ORDER BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. That the following ordinance is hereby adopted as follows: Sec. 1. Suspension of mandatory restrictions on use of public water. Due to the adoption by the Governor of Virginia of Executive Order 33 on August 30, 2002, the County ordinance imposing mandatory restrictions on use of public water adopted by the Board of Supervisors on an emergency basis on July 24, 2002 and readopted on August 28, 2002, hereafter referred to as the County Mandatory Water Restriction Ordinance is hereby suspended until such time as Executive Order 33 is no longer in force and effect as to Chesterfield County. At such time as Executive Order 33 is no longer in force and effect as to Chesterfield County, the County Mandatory Water Restriction Ordinance shall immediately become effective again. Sec. 2. Mandatory water use restrictions. No public water, ground water, or surface water shall be used for any of the activities prohibited by Executive Order 33, or by any modification hereafter made to Executive Order 33. Any modification to the water use prohibitions adopted by the Governor shall be prohibited in the County by this ordinance, mutatis mutandis. Except as set forth in subparagraph (b) of this section, if Executive Order 33 is amended, superseded or otherwise modified in a way that permits a water use that is not permitted by the County Mandatory Water Restriction Ordinance, or if the Drought Coordinator grants an exception to the restrictions of the Executive Order that permits a water use that is not permitted by the County Mandatory Water Restriction Ordinance, then the prohibition of the County Mandatory Water Restriction Ordinance shall be in full force and effect, and the water use that would otherwise have been permitted by such amendment, supersession, modification or exception shall still be prohibited in Chesterfield County as provided in such Ordinance. In addition, washing paved areas is prohibited except for health and safety requirements. Watering of newly established lawns and watering of lawns that have been aerated and/or thatched and overseeded, shall be permitted for a period of thirty (30) days after the new lawn has been planted or the existing lawn has been seeded, or until October 31, 2002, which ever comes earlier. Watering is 0505:58854.3 (58964.2) Adopted 9/18/02 prohibited after October 31, 2002. All lawn watering not expressly permitted by this section is prohibited. Sec. 3. These restrictions shall take effect immediately upon adoption of this ordinance. Sec. 4. It shall be a violation of this ordinance for any person to use water or allow, or cause the use of water in violation of any of the provisions of this ordinance. Sec. 5. Penalty. The provisions of section 6 of the County Mandatory Water Restriction Ordinance shall apply to violations of this ordinance. In addition, notice of assessment of fines imposed on violators who are not users of the public water system shall be sent to the address where the violation took place. Sec. 6. This ordinance shall not be set out in the Code. (2) That this ordinance shall take effect immediately and shall expire upon the termination of Executive Order 33 as it affects Chesterfield County, at which time the County Mandatory Water Restriction Ordinance shall once again become effective. 0505:58854.3 (58964.2) 2 Adopted 9/18/02 Water Restrictions -- Urgent Request Subject: Water Restrictions -- Urgent Request Date: Mon, 7 Oct 2002 16:19:14 -0700 (PDT) From: david h <pips1944@yahoo.com> To: elkol @co.chesterfield.va.us Hello Ms. Elko, I would appreciate your distributing this to all the supervisors; I will not be able to attend the Wednesday evening meeting of the supervisors due to work. I live in the county, in Brandermill, and I have an asphalt driveway which requires annual maintenance due to cracking from direct exposure to the summer sun. I have been doing this maintenance every fall for about 15 years. The process requires scrubbing the driveway with water and a biogradable detergent to remove oil and grease and then rinsing with water before crack filler and sealer is applied. If this is not done before winter, the driveway will be so damaged by winter conditions that it will require replacement. (Applying the sealer and not cleaning first causes the sealer to lift off the asphalt very quickly.) I am requesting help from the Board of Supervisors, granting me permission to proceed with this maintenance. Terry Wagner of the Virginia Dept. of Environmental Quality has given me written and verbal permission to proceed, stating that the state's laws do not prohibit maintenance and construction activity requiring water, as in my case. He also recommended contacting the county attorney, who, after denying me permission, directed me to the Board of Supervisors for help. I would appreciate hearing from my area's supervisor, who I believe is Art Warren, regarding this matter. Below is information on how I may be reached. David G. Hamilton 13314 Farm Crest Court Midlothian, VA 23112 (Brandermill) Home Phone: 744-2515 Work Phone: 897-1827 (Work, with irregular hours) E-mail: pips1944@yahoo.com To the Board, thank you for your consideration of this matter. Sincerely, David Hamilton Do you Yahoo!? Faith Hill - Exclusive Performances, Videos & More http://faith.yahoo.com 1 of 1 10110/2002 10:20 AM An Affiliate of Media General Advertising Affidavit (ThiS is not a bill, p~ease pay from invoice) P.O. Box 85333 Richmond, Virginia 23293=0001 (804) 649,6000 Date Code DesCription 22080(4 TAKR NOTICF, TAKR NOTICF, THAT THE BOARD O ZOO x 2(4.00 ATTACH HERE Media General Operations, inc. Publisher of THE R~CHMOND TIMES-DISPATCH This is to certify that the attached TAKF, NOTICF~TAKF. NOTIC~ was published by Richmond Newspapers, ~nc. in the C~ of Richmond, State of Virginia, on the f~llowJng dates: 09/25/2002 10/02/2002 The first insertion being given Newspaper reference: Sworn to and subscribed before 1212127 Notary Public tate of Virginia ity of Richmond My Commission expires 09/25/2002 Superviso ~ IS iS ~T A BILL.-PLEA EP-A~-~ROm ~NVO]CE. THANK YOU ............ CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page I of 3 AGENDA Meetin~l Date: October 9, 2002 Item Number: 15.B. Subject: Public Hearing to Consider Electronic Submissions for Certain Site Plan and Subdivision Approvals and Related Fees County Administrator's Comments: , County Administrator: Board Action Requested: The Board of Supervisors is requested to hold a public hearing to consider amendments to the subdivision and zoning ordinances as they relate to electronic submissions for certain site plan and subdivision approvals and related fees. Summa~ of Information: The County recently paid for an updated set of aerial photographs of the County. The overfly also generated planning information showing grading contours, digital elevations, and other data used by County departments, the development community, and citizens. Unfortunately the information quickly becomes dated when new development alters contours and elevations and adds impervious areas. To keep the information current, staff recommends the attached amendments to the zoning and subdivision ordinances that would require developers of most commercial and townhouse projects to submit contour, elevation, and other information for their projects in electronic format to the Environmental Engineering Department, which would then update the County's databases. Developers would be required to submit the information after site plan approval (other than minor si te plan and improvement sketches ) and subdivision approval (for townhouses only), but prior to issuance of a land Preparer: Richard M. McElfish Title: Director, Environmental Engineering Attachments: I Yes ~-~ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information (continued): disturbance permit. Most developers create this information during the normal course of the developmental process, and many local engineers have been submitting the information voluntarily at the request of Environmental Engineering Department. For those designers unable to submit the information in electronic format, the attached ordinance amendments provide that the County will charge a fee of $75 that reflects the County's actual cost to transfer the data to electronic format. This information was presented to the development community at the December 2001 quarterly meeting. This meeting was followed by subsequent phone calls and inquiries in which a change was made for those engineering firms without computer-aided drafting (Auto CAD). At that time, a $75 fee was added to compensate for those few firms. Notification of a second meeting was sent to approximately 45 design firms, and one landscape architect attended the meeting held Tuesday, July 23, 2002 at the Chester Library. The Environmental Engineering Department, GIS Section, has received no additional inquiries about this proposed amendment. The Planning Commission held a public hearing August 20, 2002 and also received no comments. Staff Recommendations: Staff recommends that the Board of Supervisors adopt the attached amendments following the public hearing. District: County Wide CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetino Date: October 9. 2002 Item Number: Budget and Management Comments: This date has been advertised to hold a public hearing to amend the subdivision and zoning ordinances to allow for electronic submission for certain site plan and subdivision approvals and establishment of a related fee for those companies that can not submit electronically. This amount will require that when a plan is submitted, that it be submitted electronically in order to facilitate the revisions needed to the County's GIS information. This requested ordinance change will enhance the ability of staff to update the GIS system in a more timely manner and assist in keeping the information up to date. A provision for those companies that may not have the software/hardware necessary to submit electronically has also been added whereby those firms would pay a $75 fee to offset staff costs. Most companies/developers will most likely submit the plans electronically; and therefore, anticipated revenue collection from this new fee is estimated at only about $600 a year. Preparer: Rebecca T. Dickson Title: Director, Budget & Mana,qement AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 19-264 AND 19-279 RELATING TO ELECTRONIC SUBMISSIONS FOR CERTAIN SITE PLAN APPROVALS AND RELATED FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Sections 19-264 and 19-279 of the Code of the County of Chesterfield 1997. as amended, are amended and re-enacted to read as follows: Sec. 19-264. Preparation and submission of site plans. o0o After site plan approval other than minor site plan and improvement sketches and prior to the issuance of a land disturbance permit, the property owner or his agent shall deliver to the director of environmental engineering in electronic format such as DXF for AutoCADD, ot' other electronic format acceptable to the director, the following information: (i) proposed contours for the approved site plan, (ii) boundaries of ali impervious areas for the approved site plan and (iii) delineation of storm sewer lines and associated structures for the approved site plan. In lieu of the foregoing, the properly owner or his agent may submit the required information in a non-electronic format upon payment to the environmental engineering department of the fee stated in § 19-279 to reimburse the county's costs of transferring th{: information to the required electronic format. o0o Sec. 19-279. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing as follows: oo0 e~ Request by applicant for environmental engineering department to transfer to electronic format such non-electronic information regarding contours, boundaries of impervious areas and delineation of storm sewer lines as set forth in § 19-264... $75.00 (2) That this ordinance shall become effective immediately upon adoption. 1923:56995.1 1 5/10/02 10:55 AM AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 17-11 AND 17-32 RELATING TO ELECTRONIC SUBMISSIONS FOR SUBDIVISION APPROVALS FOR TOWNHOUSE PROJECTS AND RELATED FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Sections 17-11 and 17-32 of the Code of the Coun~ of Chesterfield 1997, as amended, are amended and re-enacted to read as follows: Sec. 17-11. Fees. The fees for processing subdivisions by the county shall be payable upon submission of the plats to the county for tentative or final approval and shall be equal to the following: ooo (i) Request by applicant for engineering department to transfer to electronic format such non electronic information for townhouse projects re~arding contours, boundaries of impervious area.~ and delineation of storm sewer lines as set forth in § 17-32(d)... $75.00 ooo Sec. 17-32. Procedure for lot subdivision approval. ooo Procedure for review of construction plans. ooo ~ .For all projects involving townhouses, prior to the issuance of a land disturbance permit, the property owner or his agent shall deliver to the director of environmental engineering in electronic: format such as DXF for AutoCADD, or other electronic 'format acceptable to the director, th~: following information: (i) proposed contours for the approved construction plans, (ii) boundaries all impervious areas for the approved construction plans and (iii) delineation of storm sewer line:; and associated structures for. the approved.construction plans.. In lieu of the foregoing, the property owner or his agent may submit the required information in a non-electronic format upon payment to the environmental engineering department of the fee stated in § 17-11 to reimburse the county's costs of transfe, lng the information to the required electronic format. (2) That this ordinance shall become effective immediately upon adoption. 1923:57115.1 l 5/10/02 10:59 AM OOO Zo An Affiliate of Media General P, O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill. P~ease pay from invoice) 220806 1010212002 Date Code Description Ad Size Total 7AKRNOTICF, TAKEN©TICRTHATTHEROARDO ZOO x 2.6_00 A~ACH Media General Operations, lnc. Publisher of THE RICHMOND TiMES-DISPATCH This ks to certify that the attached TAKF, Nf3TICF, TAKF, N©TICt~ was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 09/25/2002 10/02/2002 The first insertion being given Newspaper reference: sworn to and subscribed before Notary Public state of Virginia My commission e×pires 1210909 -'TH~s ~S NOT A BILL, PLEASE pay FROM iNVOIcE. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: October 9, 2002 Subiect: Item Number: 15.C. Public Hearing to Consider an Ordinance Establishing Classification and Rate for Biotechnology Equipment Coun~ Administrator's Comments: County Administrator: a Separate Tax Board Action Requested: Adopt the attached ordinance making biotechnology equipment a separate classification for personal property taxation and set the rate at $1.00 per $100 of assessed value. Summary of Information: At its June 26, 2002 work session on the 2002 General Assembly legislation, the Board directed staff to bring this item to the Board to set a public hearing. The General Assembly amended the Code of Virqinia to permit localities to tax biotechnology equipment as a separate classification of personal property. Presently, this equipment is treated like other tangible personal property and is taxed at $3.60 per $100 of assessed value. The attached ordinance will permit the County to tax biotechnology equipment at a lower rate. The Department of Economic Development has recommended that the rate be set at $1.00 per $100 of assessment to be consistent with the current rate for machinery and tools used in manufacturing. Preparer: Steven L. Micas Title: County Attorney 0623:59191.1 (58330.1) Attachments: Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: October 9. 2002 Item Number: Budget and Management Comments: This item requests that the Board schedule a public hearing to consider an ordinance to establish a separate tax classification and rate for biotechnology equipment. If adopted, the ordinance would lower the personal property tax on this equipment from $3.60 per $100 of assessed value to $1.00 per $100 of assessment. This change will reduce the county's current property tax collections by an estimated $40,000 per year. Staff estimate that this tax reduction will be offset by improved economic development incentives for the biotechnology industry in the county, resulting in increased future tax collections. Preparer: Rebecca T. Dickson Title: Director, Bud,qet & Management AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY ADDING SECTION 9-59.1 RELATING TO TAXATION OF BIOTECHNOLOGY EQUIPMENT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Code of the County o£ Chesterfield, 1997, as amended, is amended and re- enacted to add Section 9-59.1 to read as follows: Sec. 9-59.1. Biotechnology Equipment. The following shall constitute a classification separate from other classifications of tangible personal property and be taxed at the rate of $1.00 on every $100 of assessed value thereof: equipment used primarily for research, development, production, or provision of biotechnology for the purpose of developing or providing products or processes for specific commercial or public purposes, including, but not limited to, medical, pharmaceutical, nutritional, and other health-related purposes; agricultural purposes; or environmental purposes but not for human cloning purposes as defined in § 32.1-162.21 of the Code of Virginia or for products or purposes related to human embryo stem cells. For purposes of this section, biotechnology equipment means equipment directly used in activities associated with the science of living things. (2) That this ordinance shall become effective immediately upon adoption. 0605(23):58330.1 (59191.1) 1 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill. Please pay from invoice) 220806 10102/2002 Date Code Description Ad Size ----- --- -] 1P~tC~212('~P}2 1 21 TAKR NOTICRTAKF, NOTICE THAT THE 'aOARD O 2D0 x 23~00 463_38 ATTACH Media General Operations, inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKF, NOT1-CF, TAK-F, was published by Richmond Newspapers, inc, in the City of Richmond, State of Virginia, on th~ following dates: 09/25/2002 10/02/2002 HERE The first insertion being given .... Newspaper reference: 1212116 Sworn to and subscribed before me this __~_' ~ Notary Public State of Virginia City of Richmond My Commission expires 09125120()? Supervisor Lo-3(4~ THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THAN K YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meeting Date: October 9, 2002 Item Number: 15.D. Subject: Public Hearing to Consider Amendments to County Code Relating to Partial Tax Exemption for Rehabilitated, Renovated, and Replacement Structures County Administrator's Comments: County Administrator: Board Action Requested: The Board is ~equested to adopt the attached ordinances relating to partial real estate tax exemptions. Summary of Information: On September 18, 2002, the Board voted to set a public hearing to consider amending §§ 9-31 and 9-32 of the County Code relating to partial exemptions from real estate taxation. Pursuant to state law, the County provides partial exemptions from real estate taxation for the renovation, rehabilitation or replacement of older residential, commercial and industrial structures. State law had placed restrictions on how large a replacement structure could be to qualify for the partial tax exemption (no more than 30% larger than the original residential structure and no more than 100% of the original commercial or industrial structure (110% in an enterprise zone)). The General Assembly eliminated those restrictions and now allows localities to establish their own size limits for replacement structures. Preparer: Steven L. Micas 1325(23):58671.1 (58684.1 & 58839.1) Title: County Attorney Attachments: ¥CS J-~No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 After discussions between the various departments in the County most affected by the ordinance (real estate assessor, planning, budget, and economic development) it was the consensus of staff to recommend that the existing limitations on replacement residential or multi-family dwellings be maintained and that the square footage restrictions on commercial/industrial structures be eliminated. This would both encourage responsible commercial development and protect residential quality. As required by state law, the partial exemption does not apply if an original structure is demolished and it was a registered Virginia landmark or had been determined by the Department of Historic Resources to contribute to the significance of a registered historic district. The other proposed amendments to the ordinances are technical in nature and are consistent with the language of the state enabling legislation. The Board is requested to adopt the recommended amendments to County Code §§9-31 and 9-32. Copies of the proposed ordinances are attached. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: October 9, 2002 Item Number: Budget and Management Comments: This item is to hold a public hearing on amendments to the County Code relating to partial tax exemptions for rehabilitated, renovated, or replaced structures. The amendments eliminate the limitations on the size of replacement commercial structures, which were previously limited to 100 percent of the square footage of the replaced structure (110 percent in enterprise zones). The amendments also eliminate the partial exemption when historic buildings are demolished and replaced. The financial impact of these amendments depends on the number of business owners who may apply for partial exemptions after rehabilitating, renovating, or replacing older buildings. Currently, on average less than two residents apply for the exemption each year. Only one commercial property has been approved for the program. The estimated impact on the County's real estate revenue is anticipated to be negligible in light of the economic benefits of replacing older, blighted structures with commercial development. Preparer: Rebecca T. Dickson Title: Director, Budget and Management O0012G AN ORDINANCE TO AMEND THE' CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-31 RELATING TO PARTIAL EXPEMPTION FROM REAL ESTATE TAXES FOR CERTAIN REHABILATED, RENOVATED OR REPLACEMENT COMMERCIAL OR INDUSTRIAL STRUCTURES. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-31 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: (a) A partial exemption from real estate taxes is granted to certain commercial and industrial property which qualifies under the criteria listed in subsection (b). (b) For real property to qualify for the partial exemption granted by this section, the following criteria must apply: (1) Any real estate upon which there is an existing commercial or industrial structure shall be deemed to have been substantially rehabilitated, renovated or replaced when a structure 25 years old or older has been improved so as to increase the assessed value of the structure by 15 percent or more. For structures in an area designated by the Commonwealth of Virginia as an enterprise zone, the structure may be 15 years old or older. (2) The base value of the commercial or industrial structure shall be the assessed value of the structure prior to the commencement of the work as determined by the county assessor upon receipt of an application for the tax exemption. (3) The tax exemption provided in subsection (b)(1) shall apply when the rehabilitation, renovation or replacement is completed and the amount exempt from tax shall be equal to the increase in assessed value, if any, resulting from the rehabilitation, renovation or replacement of the assessed commercial or industrial structure, as determined by the county assessor. The exemption shall apply only to any subsequent assessment or reassessment. In any year in which the market value of the qualified real estate decreases below the base value, as determined pursuant to this section, no credit or refund shall be provided to the owner. (4) The exemption shall run with the real estate for five years. (5) Nothing in this section shall be construed to allow the county assessor to list upon the land book any reduced value or any reduced taxes due to the exemption provided herein. 1325:58684.1 O0 0~ (c) Prior to beginning the rehabilitation, renovation or replacement the owner of any real estate meeting the criteria stated in this section shall apply for the exemption on forms provided by the county. Upon receiving the application, the county assessor shall determine the base value of the structure. This base value determination shall be effective for two years from the date of determination, but applicants may reapply after this time period expires. The owner shall pay an application fee of $50.00 for each application which shall be refundable upon completion of the replacement or rehabilitation. Property located in an enterprise zone shall be exempt from paying an application fee. (d) Upon completion of the rehabilitation, renovation or replacement the county assessor shall be notified in writing and shall inspect the property to determine the assessed value of the structure and the amount, if any, of the rehabilitated real estate tax exemption for that structure. No property shall be eligible for exemption unless the appropriate building permits have been acquired, and the county assessor has verified that the rehabilitation, renovation or replacement indicated on the application has been completed and meets the requirements of this section. In determining the base value and the increased value resulting from the substantial rehabilitation, renovation or replacement the county assessor shall employ usual and customary methods of assessing real estate. (e) Where rehabilitation is achieved through demolition and replacement of an existing. structure, the partial exemptions provided in subsection (b) shall not apply when any structure demolished is a registered Virginia landmark or is determined by the Department of Historic Resources to contribute to the significance of a registered historic district. (Code 1978, § 8-59.1; Ord. of 11-12-97, § 1; Ord. of 4-4-01) (2) That this ordinance shall become effective immediately upon adoption. 325 :58684.1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-32 RELATING TO PARTIAL EXEMPTION FROM REAL ESTATE TAXES FOR CERTAIN REHABILATED, RENOVATED OR REPLACEMENT RESIDENTIAL STRUCTURES (1) That Section 9-32 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: (a) A partial exemption from real estate taxes is granted to certain residential property which qualifies under the criteria listed in subsection (b). (b) For real property to qualify for the partial exemption granted by this section, the following criteria must apply: (1) The property must be lawfully used for residential purposes. (2) There must be a residential structure on the property no less than 25 years of age which has been rehabilitated, renovated or replaced; provided, however, that if the real estate tax assessment of the structure is more than ten percent lower than the assessment of similar structures in the immediate area, as determined by the assessor, due to the physical condition of the structure, the structure may be 15 years or older in order to qualify under this subsection. (3) If the structure is a multifamily residential structure, the rehabilitation, renovation or replacement must not increase the total square footage of the structure being rehabilitated, renovated or replaced by more than 30 percent. (4) For structures other than multifamily residential structures, the exemption shall apply only to the first 200 percent of any increased square footage due to replacement or rehabilitation. (5) The rehabilitation, renovation or replacement must increase the assessment of the structure by more than ten percent and must be complete. (6) The rehabilitation, renovation or replacement must be accomplished with appropriate building permits. (c) Prior to beginning the rehabilitation, renovation or replacement the owner of any real estate meeting the criteria stated in this section shall apply for the exemption on forms provided by the county. Upon receiving the application, the county assessor shall determine the base value of the structure. This base value determination shall be effective for two years from the date of determination, but applicants may reapply after this time period expires. The owner shall pay an application fee of $50.00 for each application, which shall be refundable upon completion of the replacement or rehabilitation. 1325:58839.1 (d) If the assessor determines that the property for which an application has been filed qualifies for the partial exemption under this section, the property shall be exempt from the increase in real estate taxation resulting solely from the rehabilitation, renovation or replacement. This exemption shall become effective on January 1 of the year following the determination made by the assessor and shall run with the real estate for a period of eight tax years. The amount of the exemption shall not change over such eight-year period. Upon completion of the rehabilitation, renovation or replacement the county assessor shall be notified in writing and shall inspect the property to determine the assessed value of the structure and the amount, if any, of the rehabilitated real estate tax exemption for that structure. No property shall be eligible for exemption unless the appropriate building permits have been acquired, and the county assessor has verified that the rehabilitation, renovation or replacement indicated on the application has been completed and meets the requirements of this section. In determining the base value and the increased value resulting from the substantial rehabilitation, renovation or replacement the county assessor shall employ usual and customary methods of assessing real estate. (e) Nothing in this section shall be construed to permit the county assessor to list upon the land book any reduced value due to the partial exemption provided in subsection (d) (f) Where rehabilitation is achieved through demolition and replacement of an existing structure, the partial exemption provided in subsection (b) shall not apply when any structure demolished is a registered Virginia landmark or is determined by the Department of Historic Resources to contribute to the significance of a registered historic district. (2) That this ordinance shall become effective immediately upon adoption. (Code 1978, § 8-59.2; Ord. of 6-12-96, § 1; Ord. of 4-4-01) 000...o9 1325:58839.1 Richmond, Virginia 23293-0001 An Affiliate of Media General (804) Advertising Affidavit (This is not a bill, Please pay from invoice) Account Num. 220806 10/02/2002 Date Code Description Ad Size TAKRNOTICF, TAKE NOTICE TH AT THF, gOARDO 200 X 27_00 54g 62 Publisher of THE RICHIVIOND TliVlES-DISPATCH This is to certify that the attached TAKF, NOTfCETAKF, NOTICI: was published by Richmond Newspapers, inc. in the City of Richmond, State of Virginia, on the fo~owing dates: 09/25/2002 10/02/2002 The first insertion being gNen .... Newspaper reference: Sworn to and subscribed before Notaqt Public State of Virginia City of Ricl~inond My Commission expires 1212120 09/2 %/2{302 Supervisor i THIS IS NOT A BILL. PLEASE PAY FROM iNVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: October 9, 2002 Item Number: 15.E. Subject: Public Hearing to Consider Comcast's Proposed Rate Increase for Limited Basic Cable Service County Administrator's Comments: County Administrator: Board Action Requested: 1) Hold a public hearing to consider Comcast's proposed rate increase for Limited Basic cable service. 2) Authorize the County Administrator to investigate feasibility of auditing Comcast's records and report back with a recommendation to the Board by November 13, 2002. Summary of Information: Comcast has filed its proposed plan to raise its rates on Limited Basic programming. The Limited Basic tier includes the first 14 channels of programming which all customers are required to purchase as part of their cable service. A small number of subscribers purchase only the Limited Basic tier. Pursuant to FCC regulations, Comcast has submitted to the County the official notification of the proposed rate increase along with the forms calculating the maximum allowable increase under the federal regulations. Under the filings, Comcast will be permitted to increase the Limited Basic cable rate by $0.89 to a proposed maximum permitted rate of $9.26. Comcast has not yet determined if it will increase the rate to the maximum permitted rate. In the past, Comcast has not raised its rates to the maximum permitted Preparer: Steven L. Micas Steven L. Micas Attachments: [~'[ Yes No Title: County Attorney 0623: 59192 . 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 by the regulations. Last year, Comcast was permitted to raise the rate to $9.09, but the rate remained at $8.37. Any rate increase will go into effect November 1, 2002. Currently, no federal agency reviews proposed cable rate increases. Federal law permits the County to review rate increases only for the Limited Basic tier. By law, there is no federal or local oversight for the higher and more popular tiers of service. In addition, the County's only oversight over the Limited Basic tier is to determine whether the calculations on Comcast's rate forms have been made in accordance with FCC rules and are complete and accurate. Under our ordinance, the County is permitted, but is not required, to hold a public hearing on proposed Limited Basic tier rate increases and have Comcast appear and justify the reasonableness of its proposed increase. The Board previously requested that this public hearing be set. Although the County may not prevent a rate increase up to the FCC maximum from going into effect on November 1, federal law does permit the County to audit Comcast's records related to the rate increase and order a rate reduction if the records do not support the proposed rate increase. The County has until July 31, 2003 to undertake such an audit and take action to reduce rates. Such an audit could involve hiring an outside consultant. The Board is requested to authorize the County Administrator to investigate the feasibility of auditing Comcast's records and report back to the Board with a recommendation by November 13, 2002. 0623: 59192.1 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, Please pay from invoice) P/9 ROX 4O C, HRSTF, RFIRI ,D VA 2;~R~2-0040 [ Acc?t Num.! 0/02/2/307. IDate Code Description Ad Size TAKE N©TICRTAKR N©TICR THAT THE ROARD O 2_00 x 17.00 ATTACH Media General Operations, Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKR N'OTfC'F, TAKF~ -NOTfCt: was published by Richmond NeWspapers, inc. in the City of Richmond, State of Virginia, on the following dates: 10/02/2002 HERE Th°first insertion being given Newspaper reference: Sworn to and subscribed before Notary Public State of Virginia city of Ric~imond My Commission expires 1215848 Sup° 010212002 THIS IS NOT A BILL. PLEASE PAY FROM INV i-' THANK Y - ----' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Mectin~l Date: October 9, 2002 Item Number: 16. Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County_ Administrator's Comments: County Administrator: Beard Action Rea_uested: Summar_v of Information: Motion of adjournment and notice of meeting to be held on October 16, 2002 at 5:00 p.m. with the Legislative Delegation. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: ---] Yes No