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10-23-2002 PacketsCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 23, 2002 Item Number: Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Government Finance Officers Association of the United States and Canada (GFOA), a national organization, each year recognizes budgets which meet certain rigorous standards. The GFOA has awarded Chesterfield the Distinguished Budget Presentation Award for the fiscal year beginning July 1, 2003. This is the 19th consecutive year that Chesterfield has won this award. This is the highest form of recognition in governmental budgeting. In order to receive the award a government must produce a document that meets certain criteria as a policy document, as an operation guide, as a financial plan, and as a communications device. Staff appreciates the support and leadership of the Board and will continue to improve the quality and effectiveness of the County's financial plan. Preparer: Rebecca T. Dickson Title: Director~ Budget and Management Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA ,Meetin~l Date: October 23, 2002 Item Number: 2.~. Subject: County Administrator' s Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Ms. Dede Foerster, Executive Director, Senior Center of Richmond will be present to report on the Senior Center to the Board of Supervisors. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: ~--] Yes I No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: October 23, 2002 Item Number: 2.C. Subiect: County Administrator' s Comments County Administrator's Comments: County Administrator: ~~ Board Action Requested: Summary of Information: A presentation will be given by Dr. William Nelson, Director of the Health Department and Joan Salvati, Water Quality Administrator on the subject of MtBE in Lake Chesdin. Preparer: Joan Salvati Title: Water Quality Administrator Attachments: ~-] Yes No OOCCC3 Chesterfield County October 01, 2002 Methyl Tertiary-Butyl Ether (MTBE) Summary Information Levels of MtBE contained in drinking water should be monitored closely in order to ensure that they do not reach harmful levels. Due to its high solubility in water, small amounts of this compound can spread rapidly through ground or surface water supplies. Studies conducted by the United States Geological Survey (USGS) on a number of lakes further support this concern by having demonstrated that levels of MtBE can occur in concentrations resulting in taste and odor problems. Both these studies and input from the scientific community prompted the Environmental Protection Agency to issue the Drinking Water Advisory of between 20 and 40 ~tg/L. According to EPA, there is insufficient data at thig time on the effects on humans of drinking MtBE contaminated water. EPA further reports that there have been instances of drinking water contamination in both private wells and in reservoirs, noting that the primary sources of the contamination are leaking underground storage tanks and personal watercraft. In response to reported instances of the substance in drinking water, and its unknown human health effects, EPA placed MtBE on the Candidate Contaminant List. In accordance with the Federal Safe Drinking Water Act requirements for Candidate Contaminants, suppliers of public water must conduct monitoring to determine the levels of MtBE in their waters. The purpose of this monitoring is to collect data to deterrcdne what the levels of MtBE are in public water supply reservoirs, and what the risks of those levels are to humans. Staff from EPA headquarters has stated that this monitoring effort must be concluded by 2003. At that time, the agency will review data from those public water suppliers and determine what the "typical" levels of MtBE from this substantial data set. These data, as well as additional data on MtBE's health effects will enable the EPA Administrator to decide whether or not the contaminant should be regulated. Monitoring in Lake Chesdin by the Appomattox River Water Authority for MtBE has revealed levels of between <0.5 to 8 [tg/L. The peak levels appear to correspond with the peak boating use during the summer months. This is consistent with the theory that recreational watercraft are most likely source of small amounts of contamination in surface waters. A Blue Ribbon Panel formed by EPA to advise the agency on this issue reported "The two-stroke engines discharge in their exhaust up to 30 percent of each gallon of gasoline as unburned hydrocarbons." Staff Recommendations It is recommended that the Appomattox River Water Authority's monitoring of MtBE be reviewed and enhanced in order to provide a sampling protocol that is sufficient enough to enable the Authority to make good decisions if and when any regulatory changes are made pertaining to this substance. The Authority would then be in a position to act expeditiously to undertake any actions that may be required to address MtBE in the Lake. Given the current observed levels of MtBE in Lake Chesdin, and the fact that those levels are well below EPA' s drinking water advisory, staff does not feel that prohibiting two stroke engines on the lake is warranted at this time. A thorough review of the MtBE levels in Lake Chesdin should be undertaken on an annual basis to monitor for any increases or decreases in those levels. The County can then reconsider whether or not to recommend further action the Appomattox River Water Authority. Chesterfield County October 01, 2002 Background MtBE is a volatile organic compound (VOC) used almost exclusively as a fuel oxygenate or octane enhancer, allowing gasoline to bum more completely, thereby reducing carbon monoxide emissions and ground-level ozone. It has been used since the late 1970s to replace lead as an octane enhancer. Since 1992, MtBE has been used at higher concentrations to fulfill the oxygenate requirements set by Congress in the 1990 Clean Air Act Amendments, which mandated reformulated gasoline in those areas of the country with the worst ozone or smog problems. Roughly 30% of the U.S.'s gasoline is reformulated, of which about 87% contains MtBE. Studies have shown significant air quality and public health benefits from using oxygenated fuels, and recent declines in toxic air pollutants, such as benzene, may be attributable to the use of reformulated gasoline. Due to its small molecular size and high water-solubility, MtBE xnoves rapidly through soil and into ground and surface water supplies where it dissolves rather easily. Unfortunately, MtBE also appears to be relatively resistant to chemical and microbial decomposition and, thus, tends to persist in water supplies. A number of studies have detected MtBE in ground and surface water throughout the country and some of these have been sources of drinking water. The above notwithstanding, the major source of human exposure to MtBE in most areas is from breathing contaminated air. Summary of Health Effects of MtBE Inhaling gasoline vapors with MtBE has been shown to cause eye/nose/throat irritation, headaches, nausea, dizziness, and mental confusion. However, it is unclear whether these effects are due to MtBE or some other component of gasoline. To date, there are no studies of long-term human exposure to MtBE and there is no direct evidence that MtBE causes cancer in humans. Some studies in rodents have shown increased cancer at high doses (e.g., ingesting 1,000 mg/kg/day, 4 days per week for 2 years; or inhaling 8,000 PPM for 2 years), and other rodent studies have shown effects on the kidney or nervous system at high doses. Animal studies on maternal toxicity have shown fetal developmental disorders at high doses but not at low doses. The EPA Office of Water has concluded that MtBE is a potential human carcinogen at high doses, but that the available data are not adequate to estimate potential health risks of MtBE at low exposure levels in drinking water. ' Timeline of Selected EPA Actions Related to MTBE 1997: MtBE has an unpleasant taste and odor. In its 1997 Drinking Water Advisory, the EPA recommended a Consumer Acceptability Advisory level of 2040 gg/L in order to protect consumer acceptance of drinking water. The EPA's 1997 Drinking Water Advisory does state that keeping levels of contamination in the range of 2040 gg/L or below to protect consumer acceptance of the water would also provide a large margin of exposure (safety) from toxic effects. In this Advisory, the EPA concluded: "There is little likelihood that an MtBE concentration of 20 to 40 gg/L in drinking water would cause adverse health effects in humans..." 1998: EPA placed MtBE on the Drinking Water Contaminant Candidate List (CCL) for further evaluation to determine whether or not to include it in the National Primary Drinking Water Regulation (NPDWR) as a regulated contaminant. 1999: MtBE became incorporated into EPA's Unregulated Contaminant Monitoring Regulation. This regulation requires all large public water systems (such as those of Chesterfield County) to monitor and report the presence of MtBE in their water supplies on a quarterly basis during 2001-2003. EPA will use the data generated through this monitoring effort to make decisions regarding whether or not to regulate MtBE. Chesterfield County October 01, 2002 2002: EPA Region III published its most current Risk Based Concentration (RBC) Table in April 2002. RBCs are chemical concentrations in water, air, fish tissue, and soil that are associated with fixed levels of risk (i.e., a hazard quotient of 1, or a lifetime cancer risk of 10'6). Region llI uses RBCs for chemical screening of sites during a baseline risk assessment. It appears that Region III, for the first time, treated MtBE as a possible carcinogen in this table, reducing that drinking water RBC for MtBE from 6300 Ixg/L to 2.6 gg/L. It is important to note that the RBC Table does not constitute EPA regulation or guidance. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meetin~l Date: Subject: October 23, 2002 County Administrator' s Comments County Administrator's Comments: Item Number: County Administrator: Board Action Requested: Page I of I 2,D. Summary of Information: Brad Hammer will introduce Director, Michael Likins. to the Board the new Cooperative Extension Preparer: Bradford S. Hammer Attachments: --'-]Yes No Title:, Deputy County Administrator for Human Services CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page I of I Meetin~l Date: October 23, 2002 Item Number: 5.A. Subiect: Resolution Honoring and Recognizing the Late David R. Folster County Administrator's Comments: County Administrator: Board Action Requested: The Honorable Renny Bush Humphrey has requested that the Board of Supervisors recognize the late David R. Folster for his outstanding commitment and service to Chesterfield County by naming the Matoaca Park football field the'~avid R. Folster Field" Summary of Information: This resolution is to recognize and honor the late David R. Folster, past Park District Superintendent for the Chesterfield County Parks and Recreation Department for his dedicated service to Chesterfield County. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: Yes ~-~ No RECOGNIZING THE LATE MR. DAVID R. FOLSTER BY NAMING THE MATOACA PARK FOOTBALL FIELD IN HIS MEMORY WHEREAS, Mr. David R. Folster, former Parks District Superintendent for Chesterfield County Parks and Recreation Department passed away on August 12, 2002; and WHEREAS, Mr. Folster had been a Parks and Recreation employee for over 15 years; and WHEREAS, Mr. Folster was widely respected for his dedication and integrity, not only by his fellow co-workers and by Chesterfield County citizens, but throughout the tri-cities area; and WHEREAS, Mr. Folster was actively involved with the Fraternal Order of the Eagles, the American Legion, the Dinwiddie Moose Lodge, a volunteer for the Midlothian Rotary Club and a past coach and member of the Matoaca Athletic Association; and WHEREAS, among his accomplishments while working for Chesterfield County, Mr. Folster was the pioneer in the Activity Period Process for athletic facility assignments; and WHEREAS, Mr. Folster's original 1982 study was voted one of the "Best New Programs" for the National Parks and Recreation Society and in recent years, this program has become part of the Parks and Recreation Department's strategy for assigning athletic facilities to local lea~mes and organizations; and WHEREAS, Chesterfield County will forever honor Mr. Folster, by naming the Matoaca Park football field in his memory. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of October 2002, publicly recognizes the dedicated efforts and commitment to excellence displayed by Mr. David R. Folster, expresses appreciation to his family for their support during his public service with the Parks and Recreation Department, and urges all Chesterfield County residents to remember Mr. Folster's many contributions when they visit the David R. Folster football field at Matoaca Park. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 23, 2002 Item Number: 5.B. Subject: Resolution Recognizing the 25th Anniversary of Law Enforcement Explorer Post 609 County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: The 25-year anniversary of Law Enforcement Post 609 recoqnizes and celebrates a commitment to youth by the Chesterfield County Police Department. Preparer: Colonel Carl R. Baker Title: Chief of Police Attachments: Yes [-~ No OOGCC'2' RECOGNIZING LAW ENFORCEMENT EXPLORER POST 609 UPON ITS TWENTY-FIFTH ANNIVERSARY WHEREAS, the first charter for Law Enforcement Post 609 was issued to the Chesterfield County Police Department by the Robert E. Lee Council of the Boy Scouts of America in October 1977; and WHEREAS, the Explorer Post program, sponsored by the Boys Scouts of America, is part of the Learning for Life career education program for young men and women ages 14 through 20; and WHEREAS, the Explorer Post programs are based on five areas of emphasis: career opportunities, life skills, service learning, character education, and leadership experience; and WHEREAS, the Explorer Post concept is based on a unique and dynamic relationship between youth and organizations in their communities by matching people and program resources to the interests of young people in the community, resulting in activities that help youth pursue their special interests, grow, develop and prepare them to become responsible and caring adults; and WHEREAS, the idea of bringing an explorer post to the Chesterfield County Police Department came from three young officers, John Wolford, Randy Watkins and David Hope, and Police Chief J. E. Pittman, Jr. was convinced of the benefits of this program and agreed to sponsor it; and WHEREAS, throughout its 25-year history, the Chesterfield Police Explorer Post 609 has provided hundreds of young people with a positive exposure to law enforcement and the criminal justice system, and many former youth members have gone on to work in the Chesterfield County Police Department or other public safety organizations or have successful military or private sector careers; and WHEREAS, the Chesterfield Police Explorer Post 609 has attained national prominence by winning various competitions and even producing a national youth president to represent youth in all law enforcement explorer posts across the country; and WHEREAS, the organization's commitment to volunteerism has benefited the citizens of Chesterfield County by encouraging the explorers to give back to their community through such activities as traffic direction at various community events, participation in the Adopt-A-Highway Program, assisting the Police Department in crime prevention programs and various training efforts. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of October 2002, recognizes the twenty-fifth anniversary of Law Enforcement Explorer Post 609, celebrates the Chesterfield County Police Department's commitment to youth, and wishes the participants of the program continued success in years to come. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 23, 2002 Item Number: 5.C. ,Subject: Resolution Recognizing Fiorucci Foods, Incorporated for Its Contribution to Chesterfield County by Naming Them the Chesterfield County Medium Business of the Year for 2002 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary oflnformation: Based upon the Board's approved Business Appreciation and Recognition Award criteria, the Board gives four awards annually, one each to Large, Medium and Small Business, and one to the Developer of the year. The committee submits Fiorucci Foods, Incorporated located at 1800 Ruffin Mill Road for your approval as the recipient of Chesterfield's 2002 Medium Business Appreciation and Recognition Award. Fiorucci Foods, Incorporated has demonstrated its dedication and commitment as medium business of the year to the community of Chesterfield County. Preparer: James G. Dunn Attachments: Yes [---] No Title: Director, Economic Development RECOGNIZING FIORUCCI FOODS, INCORPORATED AS THE 2002 MEDIUM BUSINESS OF THE YEAR WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Kecognition Award to recognize existing businesses within the county that contribute to the county's economy and its citizens; and WHEREAS, Fiorucci Foods, Incorporated was founded by the Fiorucci family as a neighborhood store in 1850 and opened its Chesterfield plant in 1986; and WHEREAS, Fiorucci's Chesterfield plant, located at 1800 Ruffin Mill Road, employs 145 people; and WHEREAS, Fiorucci produces authentic Italian specialty meats, and has a customer base of mainstream and specialty grocery stores, including Ukrop's Supermarkets locally, as well as restaurants across the country. WHEREAS, the company participates in the United Way campaign and the American Heart Walk; and WHEREAS, Fiorucci hires employees through Chesterfield County Employment Services and Riverside Regional Jail. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of October 2002, publicly recognizes Fiorucci Foods, Incorporated and expresses appreciation, on behalf of the county, for its many contributions by recognizing it as the 2002 Medium Business recipient of the Chesterfield County Business Appreciation and Recognition Award. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Fiorucci Foods, Incorporated and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 23, 2002 Item Number: 8.A. Subiect: Adoption of 2003 Legislative Program County Administrator's Comments: County Administrator: Board Action Requested: Adopt the 2003 Legislative Program ,Summary of Information: The Board of Supervisors is scheduled, at this meeting, to adopt the 2003 Legislative Program. Preparer: Mary Ann Curtin Title: Director, Intergovernmental Relations Attachments: Yes No (D 0 0 0 0 0 0 0 (D .mN 0 0 0 0 (D 0 · · · · · · CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 23, 2002 Item Number: 8.B. Subject: Nominations/Appointments to the Youth Services Citizen Board County Administrator's Comments. County Administrator: Board Action Requested: Nominate/appoint members to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board (YSCB) is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. ~atoac& District. Supervisor Humphrey recommends that the Board nominate and appoint Meghan Folster, a student at Matoaca High School, to the Youth Services Citizen Board for a term effective immediately through June 30, 2003. Ms. Folster meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Jana D. Carter Title: Director, Youth Services Attachments: ~]Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 ,,Meetin~l Date: October 23, 2002 Item Number: 8.C.1. ,Subject: Approval of Change Order to the Design Contract on the Chesterfield Jail Replacement Project to Moseley Architects in the Amount of $59,972 County Administrator's Comments. County Administrator: Board Action Requested: To authorize the County Administrator to execute a change order to the design contract with Moseley Architects in the amount of $59,972 for additional design services on the Chesterfield Jail Replacement project. Summary of Information: In June 2002 Chesterfield County engaged a consultant to conduct a comprehensive value engineering study of the design of the Chesterfield Jail Replacement project. This study identified several hundred thousand dollars in potential savings using some suggested alternative design criteria. The architect was also asked to look at ways to trim the costs due to the risk of being over budget. At the request of the County, Moseley Architects developed an alternative design that was able to reduce the configuration of the jail by over 3,500 square feet. This equates to a savings of about $900,000 in construction costs. The architectural process was at the beginning of the design and development phase of the project therefore, the architect had to completely start over again at the schematic phase. The additional cost for this effort is $59,972. Preparer: Francis M. Pitaro Attachments: [~-] Yes No Title: Director of General Services oooo ' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: October 23, 2002 Item Number: Bud_~et and Management Comments: The source of funds for this change order will be the project's contingency account, which currently has an available balance of $195,000. Approval of this change order will leave a balance of $135,028 in contingency funding. The Adopted FY2003-2008 Capital Improvement Program includes $19,658,600 in additional state and local funding (planned for FY2004) to complete this project. The County's Change Order Policy specifies that any single change order exceeding $50,000 must be approved by the Board. Staff anticipates that the State Department of Corrections will provide a 25% reimbursement for this change order at project completion. This reimbursement will be appropriated at a later date once a specific reimbursement amount is determined. Preparer: Rebecca T. Dickson Title: Directo6 Budget and Management 0000~6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: October 23, 2002 Item Number: 8.C.2.a. Subject: Set Public Hearing to Consider the Appropriation of Funds for the Matoaca Road/Woodpecker Road Intersection Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing date to consider the appropriation of $1,500,000 in anticipated VDOT reimbursements for the ~atoaca Road/Woodpecker Road Intersection Project. Summary oflnformation: When the Board approved the Secondary Road Six Year Improvement Plan on June 20, 2001, the County Administrator was authorized to execute VDOT/County agreements for the design, right-of-way acquisition, and construction of projects in the plan. The Board also authorized the use of $211,000 in cash proffers to accelerate the work associated with the Matoaca Road/Woodpecker Road intersection project. VDOT funds will finance the remaining project costs. VDOT agreed that the County could manage the design, right-of-way acquisition and construction of this project. The design is complete. In order to move forward with right-of-way acquisition, and construction, funds must be appropriated for VDOT reimbursement. Recommendation: Staff recommends the Board set November 13, 2002, as the public hearing date to consider the appropriation of funds for the Matoaca Road/Woodpecker Road intersection improvement project. District: Matoaca Preparer: R.J. McCracken Title: Director of Transportation Attachments: Agen 5 3 8 YCS No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: October 23, 2002 Budqet and Mana.qement Comments: This item requests the Board to set a public hearing for November 13, 2002, on the appropriation of VDOT funds to the Matoaca Road/Woodpecker Road Intersection Project. The item requests an appropriation of $1,500,000 to the project, which currently has funding of $211,000 in cash proffers. Upon conclusion of the public hearing and approval of this item, the project budget would be $1,711,000. Preparer: Rebecca T. Dickson Title: Director, Budget and Management O000Z8 MATOACA RD/WOODPECKER RD INTERSECTION IMPROVEMENT PROJECT BUDGET IRight of Way Construction TOTAL Preliminary Engineering $146,000 $455,000 $1,110,000 $1,711,000 ALLOCATION 6/20/01 Cash Proffer $211,000 11/13/02 VDOT Reimbursement $1,500,000 TOTAL $1,711,000 0000;~9 ATTACHMENT A Matoaca Rd/Woodpecker Rd Intersection Improvement Project CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 4 Meeting Date: October 23, 2002 Item Number: 8.C.2.b. Subiect: Set Public Hearing to Consider FY04 through FY09 Secondary Road Six Year Improvement Plan, FY03 and FY04 Secondary Road Improvement Budgets, Project Development Schedules for Chesterfield Road Fund and Regional Surface Transportation Program Fund, and Designation of FY04 Chesterfield Road Fund Projects County Administrator's Comments: County Administrator: Board Action Requested: Set November 13, 2002, as the date to hold a public hearing to consider the FY04 through FY09 Secondary Road Six Year Improvement Plan, FY03 and FY04 Secondary Road Improvement Budgets, Chesterfield Road Fund, Regional Surface Transportation Fund, Project Development Schedules, and Designation of FY04 Chesterfield Road Fund Projects. Summary of Information: FY04 through FY09 Secondary Road Six Year Improvement Plan - State statutes enable the Board of Supervisors to prepare and adopt, jointly with the Virginia Department of Transportation (VDOT), a Six Year Plan identifying improvements that are anticipated to be made to the Secondary Road System in the County. The plan has been developed based on an average $9.6 million per year allocation [$7.5 million Secondary Road Funds, $1.1 million anticipated Richmond Metropolitan Planning Organization (MPO) Regional Surface Transportation Program (RSTP) funds, and $1.0 million (Continued next page) Preparer: R.~ J. McCracken Agen5 3 5 Title: Director of Transportation Attachments: Yes No 000031 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 Summary of Information: (Continued) Chesterfield Road funds (VDOT/County matching program)]. The $9.6 million per year allocation represents a decrease of $3.7 million over the annual allocation that was used to develop the previous Six Year Plan. Details of the Six Year Plan are shown on Attachments A through C. The proposed Six Year Plan includes seven new federally funded safety projects. Bailey Bridge Road near Deer Run subdivision, Bailey Bridge Road west of Holly Trace subdivision, Bailey Bridge Road west of Bayhill Pointe subdivision, Branders Bridge Road north of Whitehouse Road, Courthouse Road north of Yatesdale Drive, Chalkley Road north of Wellington Farms subdivision and Coxendale Road railroad crossing gates. The anticipated construction date of many projects has been delayed since the previous Plan due to increased costs of completed and ongoing projects and reduced funding. See Attachment D. Other projects have been removed from the Plan. See Attachment E. FY03 and FY04 Secondary Road Improvement Budgets Each year VDOT requests the Board of Supervisors to approve a Secondary Road Improvement Budget. The budget reflects the first year of the Six Year Plan and identifies specific project allocations for the fiscal year. Attachment F identifies the projects and allocations for'FY03 and FY04. In the past, funds ($134,000) have been routinely included in the budget to upgrade qualifying non-State standard roads so that they can be accepted into the State road system, as a rural addition. This year, staff recommends the Board not select a rural addition project. The $134,000 per year designated previously for rural additions should be allocated to other projects. Under the "rural addition" program, VDOT will pay the road construction costs. The County, or others, must pay right-of-way acquisition and utility adjustment costs. In the past, rural addition projects have been selected by the Board on a case-by-case basis as requests are received from citizens. Attachment G lists the qualifying rural addition requests. No rural addition projects are included in the plan. Chesterfield Road Fund Project Development Schedule and Designation of FY04 Pro~ects - The County regularly participates in an annual VDOT matching fund program (Chesterfield Road Fund), wherein the County provides $500,000 in anticipation of an equal match (dollar-for-dollar basis) by VDOT. The exact amount of funds to be matched by VDOT is determined by VDOT after all statewide requests for matching funds have been received. (Continued next page) 00008; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 Summary of Information: (Continued) Staff will adjust the specific project allocations once VDOT makes its determination. Old Buckingham Road and Matoaca Road/Woodpecker Road intersection are designated to receive funding in FY04. The County FY04 budget anticipates $500,000 for Chesterfield's local match. Funding for the Chesterfield Road Fund projects is provided on a rotational basis among the magisterial districts. The last Chesterfield Road Fund Schedule was approved by the Board in April 2002. The recommended schedule (Attachment B) is a continuation of the currently approved schedule with additional FY09 funding for the Midlothian and Matoaca Districts. Regional Surface Transportation Pro~ram (RSTP) Pro~ect Develo~_ent Schedule - The Metropolitan Planning Organization (MPO) is given the authority to select/approve projects to be funded from RSTP Funds. The Richmond MPO receives approximately $9.5 million each year in RSTP Funds. Chesterfield anticipates receiving approximately $1.1 million annually in RSTP Funds. The last STP Fund Schedule was approved by the Board in June 2001. Attachment C identifies the recommended RSTP Fund Project Development Schedule. Recommendation: Staff recommends the Board set November 13, 2002, as the date for a public hearing to consider: 1) Adopting the attached resolutions approving the FY04 through FY09 Secondary Road Six Year Improvement Plan; the FY03 and FY04 Secondary Road Improvements Budgets; and Designating Old Buckingham Road and Matoaca Road/Woodpecker Road as the County's FY04 Chesterfield Road Fund Projects. 2) Designating the FY04 Road Fund Projects Account as follows: $199,915 for the Old Buckingham Road Project and $300,085 for the Matoaca Road/Woodpecker Road Project, after July 1, 2003. 3) Approving the FY04 through FY09 Chesterfield Road Fund Project Development Schedule and the FY04 through FY09 Regional Surface Transportation Project Development Schedule. 4) Authorizing the County Administrator to enter into the customary VDOT/County/consultant/contractor, design, right-of-way acquisition, and/or construction agreements, acceptable to the County Attorney, for the projects indicated in the Plan. District: Countywide oooa CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Meeting Date: October 23, 2002 Budqet and Management Comments: Staff is requesting that a public hearing be scheduled for November 13, 2002 to consider numerous requests: (1) the FY2004 through FY2009 Secondary Road Improvement Plan, (2) the FY2003 and FY2004 Secondary Road Improvement Budgets, (3) the Chesterfield Road Fund and Regional Surface Transportation Program Fund Project Development Schedules, and (4) designation of FY2004 Chesterfield Road Fund projects. The FY2003 Adopted Capital Improvement Program includes $500,000 as a revenue sharing match for Road Fund projects. The Old Buckingham Road and Matoaca Road/ Woodpecker Road Intersection projects would receive $199,915 and $300,085 in County Road Funds, respectively, if this same appropriation level is approved in the FY2004 Capital Improvement Program. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement OOO0,34 Whereas, the Chesterfield County Board of Supervisors and the Virginia Department of Transportation (VDOT) have conducted a public hearing on the FY04 through FY09 Secondary Road Six Year Improvement Plan; and WHEREAS, the Board concurs with the proposed projects identified in the Plan. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY04 through FY09 Six Year Secondary Road Improvement Plan as presented by VDOT. WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY03 and FY04 Secondary Road Improvement Budgets to the County; and WHEREAS, the Budget represents the implementation of the first year of the FY04 through FY09 Six Year Improvement Plan adopted by the Board. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY03 and FY04 Secondary Road Improvement Budgets as presented by VDOT. 00008 ?~EREAS, Section 33.1-75 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any county for designation by the governing body of up to 25% or $500,000, whichever is greater, of funds received by it during the current fiscal year pursuant to the "State and Local Fiscal Assistance Act of 1972" for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such county; WHEREAS, the Chesterfield County Board of Supervisors anticipates appropriating $500,000 for the Chesterfield Road Fund with the adoption of the FY04 Appropriation Resolution; WHEREAS, the Virginia Department of Transportation (VDOT) has notified the County that $500,000 is the maximum amount of Chesterfield County funds that will be matched by the State during FY04. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors anticipates appropriating $500,000 to be matched by the State for the FY04 Chesterfield Road Fund (Revenue Sharing Program). BE IT FURTHER RESOLVED, that the matched funds shall be allocated to the following projects: $399,830 Old Buckingham Road (Mill Forest Drive to Olde Coalmine Road) Preliminary Engineering, Right-of- way, and Construction ($199,915 VDOT and $199,915 County) $600,170 Matoaca Road/Woodpecker Road Preliminary Engineering, Right-of-way, and Construction ($300,085 VDOT and $300,085 County) 000037 INDEX OF ATTACHMENTS FY04 THROUGH FY09 SECONDARY ROAD SIX YEAR IMPROVEMENT PLAN Attachment A - Proposed Secondary Road Six Year Projects by Magisterial Districts Attachment B - Proposed Chesterfield Road Fund Project Development Schedule Attachment C - Regional Surface Transportation Program Fund Project Development Schedule (RSTP) Attachment D - Construction Schedule Changes to Projects in the Plan Attachment E - Projects Removed from the Plan Attachment F - FY03 and FY 04 Secondary Road Im~rov~nt Budgets Attachment G - Qualifying Rural Addition Road Request PROJECT FROM PROPOSED SECONDARY ROAD SlX YEAR PROJECTS FY 2004 THROUGH FY 2009 BY MAGISTERIAL DISTRICT TO DESCRIPTION PREV6YR PLAN SCHEDULE START CONSTR. REVISED SCHEDULE START CONSTR. BERMUDA RAMBLEWOOD DR BELLWOOD RD WILLIS RD * COXENDALERD DUNDAS RD BRANDERSBRIDGERD * CHALKLEY RD * BRANDERS BRIDGERD BRANDERSBRIDGERD CLOVER HILL ** COURTHOUSE RD GENITO RD GENITO RD ** GENITO RD NEWBYS BRIDGE RD NEWBYS BRIDGE RD DALE 0.4 MI. N. OF BERMUDA 0.39 MI. E. RTE 301 W. OF COACH RD 1-95 STRATHMORE RD CARVER HEIGHTS DR . OF GRAVEL NECK DR N. OF WHITEHOUSE RD BRADLEY BRIDGE RD RTE 288 RTE 360 SOUTH RIDGE DR WOOLRIDGE RD DORTONWAY DR WALMSLEY BLVD HUNDRED RD R/R CROSSING SPRING 2002 SUMMER 2003 R/R CROSSING SPRING 2002 SUMMER 2003 R/R CROSSING SPRING 2002 SUMMER 2003 OLD STAGE RD R/R CROSSING GATES SUMMER 2003 INTERSECTION TURN LANES SUMMER 2002 SUMMER 2004 BRADLEY BRIDGE RD SHOULDERS SUMMER 2004 SHOULDERS SPRING 2006 IMPROVE CURVE SPRING 2006 S. HAPPY HILL RD WIDEN 2 LANE SUMMER 2007 BEYOND PLAN GENITO RD WIDEN 4 LANE UNDER CONSTR SOUTH RIDGE DR WIDEN 4 LANE UNDER CONSTR FOX CHASE LA WIDEN 4 LANE FALL 2001 iNTERSECTION TURN LANES SPRING 2001 INTERSECTION IMPROVE CURVE SPRING 2003 FALLING CREEK BR WIDEN 2 LANE FALL 2004 COURTHOUSE RD GENITO RD RTE 360 WIDEN 4 LANE UNDER CONSTR ** COURTHOUSE RD RTE 288 GENFFO RD WIDEN 4 LANE UNDER CONSTR SALEM CHURCH RD KINGSLAND RD BEULAH RD WIDEN 2 LANE SPRING 2001 NEWBYS BRIDGE RD QUALLA RD 0.5 MI. E. QUALLA RD WIDEN 2 LANE SPRING 2002 HOPKINS RD OLD CANNON JAYMONT DR iMPROVE CURVE SPRING 2003 * COURTHOUSE RD N. OF YATESDALE DR SHOULDERS NASH RD APPLEWHITE LANE FIRST BRANCH BLVD WIDEN 2 LANE SPRING 2006 MATOACA ** GENITO RD MATOACA RD HICKORY RD LAKEVlEW RD * BAILEY BRIDGE RD * BAILEY BRIDGE RD * BAILEY BRIDGE RD QUALLA RD SPRING RUN RD BAILEY BRIDGE RD RHODES LANE WOOLRIDGE RD INTERSECTION TURN LANES WOODPECKER RD INTERSECTION TURN LANES SOUTHLAWN AVE OLDTOWN CREEK REALIGNMENT WOODPECKER RD INTERSECTION TURN LANES W. OF HOLLY VIEW PKY IMPROVE CURVE DEER RUN DR SPRING RUN RD SHOULDERS BAI-FLECREEK DR TURNERVlLLE RD SHOULDERS BELCHERWOOD RD INTERSECTION IMPROVE CURVE MCENNALLY RD BAILEY BRIDGE RD REALIGN CURVES CLAYPOINT RD MANCHESTER H.S. WIDEN 2 LANE 0.5 MI. S. WOODPECKER RD 0.7 MI. W. SANDY FORD RD PAVE GRAVEL RD HUGUENOT RD RTE 60 N. OF MT HERMON RD HALLSBORO RD MILL FOREST DR UNISON DRIVE IRON MILL RD BUFORD RD BUFORD RD MIDLOTHIAN ROBIOUS RD ROBIOUS RD COUNTY LINE RD MOUNT HERMON RD OLD BUCKINGHAM RD OLD BUCKINGHAM RD OLD BON AIR ROAD FOREST HILL AVE FOREST HILL AVE FALL 2001 SPRING 2003 FALL 2003 FALL 2002 SPRING 2003 FALL 2005 FALL 2004 SUMMER 2004 SALISBURY RD WOODMONT DR INTERSECTION OLDE COALMINE RD INTERSECTION GROUNDHOG DR INTERSECTION INTERSECTION WIDEN 4 LANE UNDER CONST WIDEN 4 LANE UNDER CONST RJR CROSSING GATES SPRING 2002 PJR CROSSING GATES SPRING 2002 WIDEN 2 LANE SPRING 2002 TURN LANES SPRING 2002 WIDEN 2 LANE SPRING 2002 STREET LIGHT SUMMER 2002 SIDEWALK SUMMER 2002 COMPLETE COMPLETE UNDER CONST FALL 2002 SPRING 2006 BEYOND PLAN COMPLETE COMPLETE SUMMER 2004 SUMMER 2004 SPRING 2006 SPRING 2006 SUMMER 2008 FALL 2002 SPRING 2004 FALL 2004 SPRING 2005 SPRING 2006 SPRING 2006 SPRING 2006 SPRING 2006 SUMMER 2007 SPRING 2008 BEYOND PLAN COMPLETE COMPLETE SUMMER 2003 SUMMER 2003 SPRING 2004 SPRING 2004 SPRING 2004 SPRING 2006 SPRING 2006 * NEW PROJECT ADDED TO PLAN ** PROJECT LOCATED IN MULTIPLE DISTRICTS f: deta\ ~6yrptm~)4-O9/alIoc~tion/MAG~STERIALDISTRICT SEPT 24 02 ATTACHMENT A J ooooaa PROPOSED CHESTERFIELD ROAD FUND PROJECT DEVELOPMENT SCHEDULE FY 04 THROUGH FY 09 ACTUAL ALLOCATION PROJECTED ALLOCATIONS PROJECT/ DESCRIPTION/ FY 03 FY 02 SUPP FY 04 FY 05 FY 06 FY 07 FY 08 FY 09 DISTRICT LOCATION GENITO RD WIDEN 4 LANES $599,830 CLOVER HILL FR: SOUTH RIDGE DRIVE $299,915 TO: FOX CHASE LANE $299,915 OLD BUCKINGHAM RD WIDEN 2 LANES $400,170 $200,000 $399,830 MIDLOTHIAN FR: MILL FOREST DRIVE $200,085 $100,000 $199,915 TO: S. OF OLDE COALMINE RD $200,085 $100,000 $199,915 MATOACA RD / WOODPECKER RD $600,170 $699,830 MATOACA TURN LANES $300,085 $199,915 $300,085 $199,915 NEWBYS BRIDGE RD WIDEN 2 LANE $600,170 $399,830 DALE FR: QUALLA RD $300,085 $199,915 TO: 0.35 MI. E. OF QUALLA $300,085 $199,915 BRANDERS BRIDGE RD WIDEN 2 LANES $600,170 $399,830 BERMUDA FR: BRADLEY BRIDGE RD $300,085 $199,915 TO: SOUTH HAPPY HILL RD $300,085 $199,915 NEWBYS BRIDGE RD WIDEN 2 LANES $600,170 $399,830 CLOVER HILL FR: WALMSLEY BLVD $300,085 $199,915 TO: FALLING CREEK BRIDGE $300,085 $199~915 PROJECT TO BE DETERMINED AT A LATER DATE $600,170 $399,830 MIDLOTHIAN $300,0~5 $199,915 $3o~oas $199,915 PROJECT TO BE DETERMINED AT A LATER DATE $600,17{~ MATOACA $300,085 TOTAL FUNDS $1,000,000 $200,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 COUNTY MATCH $500,000 $100,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 VDOT MATCH $500,000 $100,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 RS04- 09 SEPT 24 02 ATTACHMENT 000040 RSTP REGIONAL SURFACE TRANSPORTATION PROGRAM FUND PROJECT DEVELOPMENT SCHEDULE FY 04 THROUGH FY 09 ( IN THOUSANDS ) ACTUAL PROJECT / DESCRIPTION/ ALLOCATION PROJECTED ALLOCATIONS DISTRICT LOCATION FY 03 FY 04 FY 05 FY06 FY 07 FY 08 FY 09 COURTHOUSE ROAD WIDEN 4 LANE $1,324 CLOVER HILL/DALE FR: GENITO RD TO BELMONT RD COURTHOUSE RD WIDEN 4 LANE $2,145 DALE FR: GENITO RD TO: RTE. 360 HASH RD WIDEN 2 LANE $1,500 $1,500 $1,500 DALE FR: APPLEWHITE LN TO FIRST BRANCH BLVD $3,469 $0 $0 $0 $1,500 $1,500 $1,500 F/DATN6YRO409RSTP SEPT2302 ~ A'I=I'ACHMENTC ~ 00004 1 CONSTRUCTION SCHEDULE CHANGES TO PROJECTS IN THE PLAN Project Genito/Woolridge Salem Church (Kingsland to Beulah) Dundas/Strathmore Forest Hill Sidewalk/Streetlights Newby's Bridge (Qualla to 0.5 mi E Qualla) Old Bon Air (Iron Mill to Groundhog) Old Buckingham (Mill Forest to Olde Coalm) Lakeview at Woodpecker Hopkins near Old Lane Matoaca/Woodpecker Newby's Bridge at Dortonway Qualla at Belcherwood Hickory (Southlawn to Old Town Ck) Spring Run (McEnnally to Bailey Bridge) Nash (Applewhite to First Branch Blvd) Bailey Bridge (Claypoint to Manchester HS) Rhodes Lane Newby's Bridge (Walmsley to Falling Ck) Branders Bridge (Bradley B to S Happy Hill) Delay I year 3 years 2 years 4 years 2 years 2 years 2 years 2.5 years 3 years 1 year 3 years 3 years 1 year 2 years 2 years 4 years Beyond Beyond Beyond the Plan the Plan the Plan Revised Start Construction Fall 02 Summer 04 Summer 04 Spring 06 Summer 04 Summer 04 Spring 04 Spring 05 Spring 06 Spring 04 Spring 06 Spring 06 Fall 04 Summer 07 Summer 08 Spring 08 6YR0409CHANGESTOPROJECTSINPLAN SEPT 24 02 0 0042 PROJECTS REMOVED FROM THE PLAN Project Previous Schedule Salem Church at Centralia Winterfield/Salisbu ry Wild Turkey Run Marobrith Riverway/Beach Lakeview/Branders Br Hensley/Spring Run Salem Church at Huntingcreek Newbys Bridge (Falling Ck to Hagood) Woodlake Village Pkwy Bailey Bridge (Manchester HS to Spring Rn) Beulah (Salem Ch to Hopkins) Kingsland at Reedy Creek Old Hundred (Otterdale to Dry Br) Qualla (Claypoint to Spring Run) Qualla (Courthouse to 288) Qualla (Spring Run to Beach) Reams at Adkins Robious (James R Rd to Powhatan) Second Branch Paving Second Branch Drainage Woolridge (Timber Bluff to Reservoir) Fall 02 Spring 03 Summer 03 Fall 03 Spring 04 Spring 05 Summer 05 Fall 05 Fall 05 Summer 06 Fall 06 Beyond Plan Beyond Plan Beyond Plan Beyond Plan Beyond Plan Beyond Plan Beyond Plan Beyond Plan Beyond Plan Beyond Plan Beyond Plan 6YRPROJECTS REMOVED SEPT 24 02 ATTACHMENT E I 000048 FY 03 SECONDARY ROAD IMPROVEMENT BUDGET PROJECT FROM TO DESCRIPTION ALLOCATION COUNTYWIDE PREL ENGR COUNTYWIDE RIGHT OF WAY ENGR COUNTYWIDE ENTRANCE PIPES COURTHOUSE RD COURTHOUSE RD ROBIOUS RD ROBIOUS RD GENITO RD GENITO RD OLD BON AIR ROAD MATOACA RD HOPKINS RD * BRANDERS BRIDGE RD * BAILEY BRIDGE RD NEWBYS BRIDGE RD QUALLA RD RHODES LANE VARIOUS LOCATIONS VARIOUS LOCATIONS VARIOUS LOCATIONS RTE 288 GENITO RD HUGUENOT RD RTE 60 RTE 360 SOUTH RIDGE DR IRON MILL RD WOODPECKER RD OLD CANNON N. OF WHITEHOUSE RD DEER RUN DR DORTONWAY DR BELCHERWOOD RD 0.5 MI. S. WOODPECKER RD GENITO RD RTE 360 SALISBURY RD WOODMONT DR SOUTH RIDGE DR FOX CHASE LA GROUNDHOG DR INTERSECTION JAYMONT DR SPRING RUN RD INTERSECTION INTERSECTION 0.7 MI. W. SANDY FORD RD MISC WIDEN 4 LANE WIDEN 4 LANE WIDEN 4 LANE WIDEN 4 LANE WIDEN 4 LANE WIDEN 4 LANE WIDEN 2 LANE TURN LANES IMPROVE CURVE IMPROVE CURVE SHOULDERS IMPROVE CURVE IMPROVE CURVE PAVE GRAVEL RD TOTAL $12,000 $12,000 $50,000 $1,368,398 $742,4OO $1,572,298 $1,248,592 $313,387 $40,000 $39,575 $6,011,620 FY 04 SECONDARY ROAD IMPROVEMENT BUDGET PROJECT FROM TO D_F$CRIPTION ALLOCATION COUNTYWIDE PREL ENGR COUNTYWIDE RIGHT OF WAY ENGR COUNTYWIDE ENTRANCE PIPES ROBIOUS RD GENITO RD GENITO RD OLD BUCKINGHAM RD OLD BON AIR ROAD LAKEVIEW RD FOREST HILL AVE RHODES LANE VARIOUS LOCATIONS VARIOUS LOCATIONS VARIOUS LOCATIONS HUGUENOT RD RTE 360 SOUTH RIDGE DR MILL FOREST DR IRON MILL RD WOODPECKER RD BUFORD RD SALISBURY RD SOUTH RIDGE DR FOX CHASE LA OLDE COALMINE RD GROUNDHOG DR INTERSECTION INTERSECTION 0.5 MI. S. WOODPECKER RD 0.7 MI. W. SANDY FORD RD * NEW PROJECT ADDED TO PLAN MISC WIDEN 4 LANE WIDEN 4 LANE WIDEN 4 LANE WIDEN 2 LANE WIDEN 2 LANE TURN LANES SIDEWALK PAVE GRAVEL RD TOTAL $15,000 $108,000 $451,978 $4,387,435 $334,100 $11,9oo $6,527 $55,238 $7,823,161 f: dsta\ ~6yr p~an 03-09/04-09/allocation/FY03&04 BUDGET SEPT 24 02 JATrACHMENT FI 000044 DISTRICT ROADWAY Qualifying Rural Addition Road Requests NUMBER EXISTING LENGTH OF HOMES RIGHT OF WAY VDOT COUNTY COST COST MATOACA WILD TURKEY ROAD 7 50' PJW 1000' $150,0O0 $35,000 MATOACA TURNERVILLEROAD 8 50' R/W 1000' $150,000 $35,000 MATOACA PRIVATE ROAD, 19003CHURCH RD 7 PRIVATE 1000' $14O,000 $35,OO0 CLOVER HILL UNNAMED ROAD, 600 COURTHOUSE RD 8 50' R/W MIDLOTHIAN TOWER LIGHT ROAD 6 30' & 50' R/W 1400' BERMUDA OMAHA STREET 6 40' R/W 750' MIDLOTHIAN FRAMEWAY ROAD 5 30' R/W 1200' MATOACA PRIVATE ROAD, 17101 MIDLOTHIAN TPK 8 PRIVATE 800' MATOACA BELCHERS LANE 6 PRIVATE 700' $130,000 $35,000 MATOACA PRIVATE ROAD, 19600 CHURCH ROAD 5 PRIVATE 2500' F:/DATA/6YR0409 ~ A'I'FACHMENT G ~ 000045 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: October 23, 2002 Item Number: 8.C.2.c. Subiect: Set Public Hearing to Consider Amendments to County Code §6-48 and Repeal of County Code ~6-22 Regarding License Tins or Tags for Peddlers County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for November 13, 2002, consider amending ~ 6-48 and repealing of § 6-22 of the County Code. to Summary of Information: For many years, the County Code has required the Commissioner of the Revenue to issue license tins or tags to peddlers to facilitate enforcement of the ordinance. Historically, many peddlers have not displayed the decals on their vehicles, and neither the license inspectors nor police officers use the presence or absence of these decals to determine whether a peddler has a Preparer: Steven L. Micas 1325:59302.1 ( 59307.1 & 59305.1) Title: County Attorney Attachments: Yes [~ No )00046 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 current license. Since some peddlers have switched or shared tags, license inspectors and police officers require the peddler to produce their actual license as proof of compliance with license tax requirements. The administration of the tin or tag requirement for peddlers results in the unnecessary expenditure of County resources for both labor and materials. Accordingly, the Commissioner of the Revenue is requesting that the Board consider repealing County Code §6-22 and elimination of the tin or tag requirement set forth in County Code §6-48 (i). (County Code §6-22 also requires tins or tags for refuse collectors, however, the administration of this process was transferred to the Director of General Services pursuant to County Code §11-12 through 11-16. The requirements for refuse collectors would not be effected by these proposed changes). 000047 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 6-48 RELATING TO PDDLERS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 6-48 of the Code of the County o£ Chester~eld, 1997, as amended, is amended and re-enacted to read as follows: Sec. 6-48. Peddlers Every peddler who is not expressly exempt from a license tax under the provisions of this chapter shall obtain a license for the privilege of doing business in the county and shall pay a license tax as set forth below: (a) Unless otherwise provided in this section or in some other section of this chapter, the license tax for each peddler selling or offering for sale goods, wares and merchandise shall be $500.00 for the license tax year. (b) Any person who sells or offers to sell goods, wares, or merchandise to licensed dealers, other than at a definite place of business operated by the seller, and at the time of such sale or exposure for' sale delivers, or offers to deliver, the goods, wares or merchandise to the buyer, is a "peddler at wholesale." Any delivery on the day of sale shall be construed as a delivery at the time of sale. Each peddler at wholesale shall pay a license tax for the tax year; the license tax rate for each peddler at wholesale shall be the same as the license tax rate applicable to a wholesale merchant selling similar goods, wares and merchandise at one definite place of business. (c) No license shall be imposed on any peddler who sells or offers for sale in person or by his employees only the following items or any of them if such items were grown or produced by him or by his employees and were not purchased by him for sale: ice, wood, charcoal, meats, milk, butter, eggs, poultry, game, vegetables, fruits or other family supplies of a perishable nature or farm, domestic or nursery products. (d) A license tax of $25.00 for the license year shall be imposed on any peddler who sells or offers for sale in person or by his employees the following items or any of them if such items were not grown or produced by him or by his employees: meats, milk, butter, eggs, poultry, fish, oysters, seafood, game, vegetables, fruit or other edible family supplies of a perishable nature. (e) A license tax of $25.00 for the license year shall be imposed on any peddler who sells or offers for sale only Christmas trees or Christmas greens not grown or produced by him. (f) A peddler whose activities are conducted solely for charitable purposes and who is not paid for his services shall not be required to pay any license tax under this section. 000048 (g) A license tax of $25.00 for the license year shall be imposed on any peddler whose activities are conducted as part of an event conducted or sponsored by any department of the county government. (h) A peddler who sells fire wood for home consumption shall not be required to pay any license tax under this section. (ri-) (i) A peddler's license shall not be transferable and shall not be subject to proration. The full amount of the license tax shall be paid when assessed. ~..j ~ It shall be unlawful for a peddler to park, stand, stop or allow a vehicle to remain in any place for the purpose of peddling any longer than is necessary to conclude a sale of any goods, wares or merchandise or a continuous uninterrupted series of sales thereof, and in any event it shall be unlawful for a peddler to park, stand, stop or allow a vehicle to remain in any place for the purpose of peddling more than 30 minutes in any day. (-t-) (k) The license tax imposed under this s~tion shall be imposed upon each person and each agent of a corporation, association, or other entity who conducts the activities of a peddler; except that peddlers who all peddle from or in close proximity to a vehicle and who all peddle the same type of goods, wares or merchandise may obtain a single peddler license for each vehicle, which shall list the names of all those peddlers peddling from or in close proximity to such vehicle. The license tax for such license shall be the amount of tax that would otherwise have been charged to one of those peddlers. (2) That this ordinance shall become effective immediately upon adoption. 1304:59305.1 0000-'~-9 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY REPEALING SECTION 6-22 RELATING TO TINS OR TAGS PROVIDED FOR DISPLAY BY PEDDLERS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 6-22 of the Code of the Count~ of Chesterfield, 1997, as amended, is repealed as follows: 1304:59307.1 000050 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Date: October 23, 2002 Item Number: 8.C.2.d. Subject: Set Public Hearing to Consider Amendments to County Code §9-157 Regarding the Penalty Provisions of the Transient Occupancy Tax County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for November 13, 2002, consider amendments to County Code §9-157. Summary of Information: to The Commissioner of the Revenue has requested a change to the penalty provisions applicable to late filers of transient occupancy tax returns. Historically, a number of different interpretations for computing the assessment of the penalty have been employed. In addition, the current method is inconsistent with the penalty provisions of the other taxes administered by the Commissioner of the Revenue. Accordingly, the Commissioner of the Revenue is requesting that the Board consider amending County Code §9-157, effective January 1, 2003, to impose a 10% penalty ($10 minimum penalty) on the first day of delinquency, along with interest charges at a rate of 10% per year. The interest charges Preparer: Steven L. Micas Title: Attachments: Yes ~ No County Attorney 59298.1 (59301.1) #06005.1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 would be calculated monthly beginning on the first day of the month following the delinquency. This methodology would be consistent with the penalty provisions of other taxes administered by the Commissioner of the Revenue. A copy of the proposed ordinance amendment is attached. OOO052 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-157 RELATING TO PENALTY FOR LATE REMITrANCE OF TRANSIENT OCCUPANCY TAX BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-157 of the Code of the County of Cheste_rfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 9-157. Penalty for late remittance or false return (a) If a person fails or refuses to pay the county the tax required to be collected and paid under this article within the time and in the amount required, he shall incur a penalty in the amount of f-vw ten percent of the tax due, or $10.00, whichever is greater. Interest will accrue on the ' amount due at a rate of ten percent per year, calculated monthly beginning on the first day of the, month following the delinquency. .... c .....,,,.,,.~' ..-.,--,~,,..,..n'~a~*~"""~ --,,~a ,~ ......,,. ~'.-n,,.;,,~ .~,. ..... .~' ,~.,.~ ..... ~,~,,~. (b) If a person files a false return with the intent to defraud the county of any tax under this article, a penalty of 50 percent of the tax shall be assessed against the person. (2) That this ordinance shall become effective January 1, 2003. 1325:59301.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: October 23, 2002 Item Number: 8.C.2.e. Subject: Set Public Hearing for Proposed Spot Blight Ordinance County Administrator's Comments: County Administrator: Board Action Requested: To set a public hearing regarding proposed Blight Ordinance (attached) for the November 13, 2002 Board of Supervisors meeting. Summary of Information: Staff in the Building Inspection Department has been meeting with citizen groups regarding the impact of blight on the community. The Blight Ordinance was developed to define blight and enable the County to take proactive steps to minimize its impact upon the County's neighborhoods. On September 17, 2002 the Planning Commission held a public hearing on the proposed ordinance and recommended it to the Board of Supervisors for adoption. At the Planning Commission's public hearing, testimony was exclusively in favor of and in support of the proposed ordinance. The proposed Blight Ordinance establishes a procedure to be followed should a property be suspected of being blighted. The property owner (if available) is contacted and asked to correct the conditions identified as potential blight. Should the owner fail to address these conditions or disagree that they are a blighting influence, a public hearing before the Planning Commission is scheduled. At the hearing the owner, County staff, and affected citizens can address the Commission. The Commission then makes an initial determination that the property is blighted and the appropriate remedy. Their findings are forwarded to the Board of Supervisors for a second hearing. At the Board's public hearing, this process allows everyone's input for a final determination that the property is blighted and the appropriate remedy including authorizing County staff to take action to remove any blight if the owner fails to do so. Through this process, the property owner is afforded multiple due-process opportunities to correct Preparer: William D. Dupler Title: Buildinq Official Attachments: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of information: (Continued) deficiencies on their property as well as multiple opportunities to be heard, first to the Director of Building Inspection, then the Planning Commission and ultimately the Board of Supervisors, prior to determination of blight. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY ADDING SECTIONS 5-7.1, 5-7.2, 5-7.3, 5-7.4, 5-7.5, 5-7.6 AND 5-7.7 RELATING TO SPOT BLIGHT ABATEMENT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 5-7.1, 5-7.2, 5-7.3, 5-7.4, 5-7.5, 5-7.6 and5-7.7 of the Code of the County of Chesterfield, 1997, as amended, are added to read as follows: Sec. 5-7.1. Purpose. The board of supervisors finds that deteriorating properties, including the improvements and the land on which they are built, have a deleterious effect on property values and the quality of life in the area surrounding them. This spot blight ordinance is enacted to provide for the abatement of blight which threatens the health, safety, morals and welfare of the community. Sec. 5-7.2. Blight abatement authorized. The county may acquire or repair any blighted property, as defined in section 5-7.3, by exercise of the powers of eminent domain and, further, shall have the power to hold, clear, repair, manage or dispose of such property for purposes consistent with this ordinance. In addition, the county may recover the costs of any repair or disposal of such property from the owner. Sec. 5-7.3. Blighted property defined. (a) To be blighted a property must have a building or improvement that by reason of dilapidation, obsolescence, overcrowding, faulty arrangement of design, lack of ventilation, light and sanitary facilities, excessive land coverage, deleterious land use or obsolete layout, or any combination of these or other factors, is detrimental to the safety, health, morals or welfare of the community. This definition shall not include farm buildings and structures not used for residential purposes, located on property with an agricultural zoning classification where farming operations take place, and used primarily for any of the following uses or combination thereof: Storage, handling, production, display, sampling or sale of agricultural. horticultural, floricultural or silvicultural products produced on the farm; Sheltering, raising, handling, processing or sale of agricultural animals or agricultural animal products; 3_ Business or office uses relating to the farm operations; 0614(23):56833.1 1 4/5/02 0:51 PM Use of farm machinery or equipment, or maintenance of storage of vehicles, machinery_ or equipment on the farm; 5_ Storage or use of supplies and materials used on the farm; or 6_ Implementation of best management practices associated with farm operations. (b) In determining whether a property meets the definition of blighted set forth above, the county may consider any of the following, or other pertinent, factors: Condemned structure - A structure on the property has been continuously vacant for at least one year, has been condemned as unfit for human occupancy by the building official in accordance with the Virginia Uniform Statewide Building Code, but the building official is unable to find that the criteria for demolition have been met and the owner has failed to take corrective action as directed by the building official; Rat and rodent infestation - There is evidence of rat or rodent infestation or harborages caused by conditions on the property; Previous citations - The property has been used or maintained in a condition which has resulted in the following actions: The owner has been cited on a least three separate occasions because activities or conditions on the property violate state or county criminal laws, or county ordinances governing the use or maintenance of property, and those activities or conditions threaten the public heath, safety, morals, and welfare of the community, or The owner has refused to abate violations as ordered by the court, or has repeated conduct for which the owner has been convicted of violating county ordinances in the past. Inadequate facilities - The property has inadequate sewage, septic, plumbing, well or heating facilities; Potential trespass - If the property is vacant, the owner has failed to take adequate precautions to prevent the use of the property by trespassers; o Nuisance to children - A potential attractive nuisance to children exists on the 0614(23):56833.1 4/5/02 0:51 PM property, including, but not limited to, abandoned wells, basements, excavations. or broken fences; Fire hazard - Any condition exists on the property that has been specifically identified as a fire hazard by the fire department or the building official; and 8_ Substantial dilapidation of buildings or structures as evidenced by either: Structural collapse of either interior or exterior structural elements such floors, walls, roofs, porches, decks and similar appendages which do not pose a danger to the public; or bo Removal or rotting of exterior siding, roofing or sheathing exposing structural members to the weather. Sec. 5-7.4. Procedures for declaring blighB notification of owner~ public hearings (a) The county administrator or his designee shall make a preliminary determination that a property is blighted in accordance with section 5-7.3 and shall notify the owner by regular and certified mail, specifying the reasons why the property is considered blighted. The notice mailed to the owner also shall be posted on the property. The owner shall have 30 days within which to respond with a plan that would cure the blight within a reasonable time. (b) Upon approval of the plan to cure blight the owner shall have 90 days to complete all work approved in the plan. The county administrator or his designee may grant extensions of time to complete work where in his opinion the owner has completed substantial portions of the work in compliance with the plan. (c) If the owner fails to respond within the 30-day period set forth in section 5-7.4(a) with a plan that is acceptable to the county administrator or his designee, or fails to complete the work approved in the plan to cure blight and has not been granted an extension of time to complete such, the county administrator or his designee may (i) request the planning commission to conduct a public hearing and make findings and recommendations that shall be reported to the board of supervisors concerning the repair or other disposition of the property in question and (ii) if a public heating is scheduled, shall prepare a plan for the repair or other disposition of the property. (d) Not less than three weeks prior to the date of the public hearing before the planning commission, the commission shall provide, by regular and certified mail, notice of such hearing to (i) the owner of the blighted property or the agent designated by him for receipt of service of notices concerning the payment of real estate taxes on the property; (ii) the abutting 0614(23):56833.1 3 4/5/02 0:51 PM property owners in each direction, including those property owners immediately across the street or road from the property; and (iii) the representative neighborhood association, if any, for the immediate area. The notice shall include the plan for the intended repair or other disposition of the property. The notice of the public hearing shall be published at least twice, with not less than six days elapsing between the first and second publication, in a newspaper published or having general circulation in the county. The notice also shall be posted on the property. The notice shall specify the time and place of the hearing at which persons affected may appear and present their views, not less than six days nor more than 21 days after the second publication. (e) The planning commission shall determine whether: The property is blighted; The owner has failed to cure the blight or present a reasonable plan to do The plan for the repair or other disposition of the property is in accordance with the countyDs comprehensive plan, zoning ordinance, and other applicable land use regulations; The property is located within an area listed on the National Register of Historic Places or, pursuant to Chapter 19 of the County Code, is located within an historic district or is a designated landmark. In such instances. the planning commission shall consult with the preservation committee regarding the proposed repair or other disposition of the property; and If the property is to be acquired, whether the property is occupied for personal residential purposes and whether it has been condemned for human habitation for more than one year. (f) The planning commission shall report its findings and recommendations concerning the property to the board of supervisors. The board of supervisors, upon receipt of such findings and recommendations, may, after an advertised public hearing, affirm, modify, or reject the planning commission[]s findings and recommendations. If the repair or other disposition of the property is approved, the county may carry out the approved plan to repair or acquire and dispose of the property in accordance with the approved plan, the provision of this section, and applicable law. The county shall have a lien on all property so repaired or acquired under an approved plan to recover the cost of (i) improvements made by the county to bring the blighted property into compliance with applicable building codes and (ii) disposal, if any. The lien authorized by this subsection shall be filed in the circuit court and shall be subordinate to any prior liens of record. 0614(23):56833.1 4/5/02 0:51 PM The county may recover its costs of repair from the owner of record of thc 4 property when the repairs were made at such time as the property is sold or disposed of by such owner. If the property is acquired through eminent domain, the cost of repair may be recovered when the county sells or disposes of the property. In either case, the costs of repair shall be recovered from the proceeds of any such sale. Sec. 5-7.5. Occupied For Residential Purposes Unless otherwise provided for in Title 36 of the Code of Virginia, if the blighted property is occupied for personal residential purposes, the county, in approving the plan, shall not allow for an acquisition of such property if it would result in a displacement of the person or persons living in the premises. The provisions of this subsection shall not apply to acquisitions, under an approved plan, by the county of property which has been condemned for human habitation for more than one year. In addition, the county in exercising the powers of eminent domain in accordance with Title 25 of the Code of Virginia, may provide for temporary relocation of any person living in the blighted property provided the relocation is within the financial means of such person. Sec. 5-7.6. Declaration of nuisance. In lieu of the acquisition of blighted property by the exercise of the powers of eminent domain as herein provided, and in lieu of the exercise of other powers granted in sections 5-7.1 through 5-7.4, the board of supervisors, by ordinance, may declare any blighted property to constitute a nuisance, and thereupon abate the nuisance pursuant to state law. Such ordinance shall be adopted only after written notice by certified mail to the owner or owners at the last known address of such owner as shown on the current real estate tax assessment books or current real estate tax assessment records. Sec. 5-7.7. Provisions cumulative. The provisions of this article shall be cumulative and shall be in addition to any remedies for spot blight abatement that may be authorized by law. (2) That this ordinance shall become effective immediately upon adoption. 0614(23):56833.1 5 4/5/02 0:51 PM CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: October 23, 2002 Item Number: 8.C.2.f. Subject: Set A Public Hearing for a Zoning Ordinance Amendment Relative to Motor Vehicle Sales, Services and Repair in a C-3 Zoning District Coun~ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors set November 13, 2002, for a public hearing to consider the zoning ordinance amendment relative to motor vehicle sales, services and repair in a C-3 zoning district. Summary of Information: On October 15, 2002, the Planning Commission held a public hearing and recommended approval of the attached zoning ordinance amendment. This amendment is designed to accomplish the following: 1. Enqine and transmission repair - the amendment will allow major engine and transmission repair as accessory to motor vehicle sales, service and repair. The major engine and transmission repair, including storage of parts, will take place within a building unless a conditional use is granted. This amendment would apply to C-3 and C-4 zoning districts. Preparer: Thomas E. Jacobson Title: Director of Planninq C:DATA/AGENDA/2002/OCT2302.3/GOK Attachments: Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Members of the automobile sales community who must now take vehicles to locations outside the County for major engine and transmission repair work if their site is zoned C-3 or C-4 requested this portion of the amendment. 2. Commercial vehicle sales - the amendment will preclude the sales, service and repair of heavy commercial vehicles such as buses, tractor-trailer trucks, dump trucks, stake bed trucks, vans where the cargo area cannot be accessed from the driver's seat without exiting the vehicle and/or cab and chassis vehicles; and construction equipment in C-3 and C-4 zoning districts. This portion of the amendment was prepared at the request of the Commission when it was determined that heavy commercial vehicles and/or construction equipment can currently be sold in C-3 and C-4 zoning districts. Based on Staff's research, this amendment will not have a negative impact on any existing business selling heavy commercial vehicles and/or construction equipment in Chesterfield County. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-159 RELATING TO MOTOR VEHICLE SALES, SERVICE AND REPAIR IN CERTAIN COMMERCIAL ZONING DISTRICTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-159 of the Code of the Count_ of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-159. Uses permitted with certain restrictions The following uses shall be permitted in the C-3 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: 000 (f) Motor vehicle sales and rental, excluding commercial vehicles such as buses, tractor-trailer trucks, dump tracks, stake bed trucks, vans where the cargo area cannot be accessed from the driver's seat without exiting the vehicle and/or cab and chassis vehicles; construction equipment and motor vehicle consignment lots, and as accessory to sales and rental, service and repair, to exclude body, majc, r engine and tran:,w3:,,~ion repair, provided that: (1) Motor vehicle service and repair is not located in the Chester Village Area. (2) All such uses shall be set back a minimum of 100 feet from adjacent R, R-TH, R-MF and O Districts or A Districts that are shown on the comprehensive plan for R, R-TH, R-MF or O use. This setback shall be landscaped according to section 19-513(a)(4) of the Development Standards Manual. (3) Storage yards for vehicles awaiting body repair, painting, auction or wholesale sales shall be screened from view of any adjacent properties on which such yards are not permitted or do not exist, and from external public roads or areas currently zoned agricultural and shown on the comprehensive plan for residential or office use. (4) All garage-type doors shall be oriented away from, or screened from view of, adjacent residential or office zoned properties, external roads or areas currently zoned agricultural and shown on the comprehensive plan for residential or office use. (5) There shall be no elevated display of motor vehicles. (6) All allowed repair activities and storage of new or replaced repair materials shall occur inside the buildings unless screened as required by Section 19-159(h). (2) That this ordinance shall become effective immediately upon adoption. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 23, 2002 Subject: State Road Acceptance County Administrator's Comments: Item Number: ~.c.3. County Administrator: Board Action Requested: Summary of Information: Clover Hill: St. Regents Lake, Section 2 Matoaca: Ashbrook, Section 11 Preparer: Richard M. McElfi~b Title: Director. Environmental Engineering Attachments: Yes ~ No I I 000054 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - ST. REGENTS LAKE, SEC. 2 DISTRICT: CLOVER HILL MEETING DATE: 23 October 2002 ROADS FOR CONSIDERATION: MARKEY CIR. STAMFORD CIR STAMFORD RD Vicinity Map: ST. REGENTS LAKE, SEC. 2 Pro&,_.ced by Chela'field C. mm~ RD 000055 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - ASHBROOK, SEC. 11 DISTRICT: MATOACA MEETING DATE: 23 October 2002 ROADS FOR CONSIDERATION: FAI JJNG HILL TER WINDING ASH DR WINDING ASH PL WINDING ASH TER Vicinity Map: ASHBROOK, SEC. 11 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: October 23, 2002 Subiect: Item Number: 8.C.4. Initiate an Application to the Preservation Committee for a Certificate of Appropriateness for Castlewood County Administrator's Comments: County Administrator: Board Action Requested: Initiate an application to the Preservation Committee for a Certificate of Appropriateness for Castlewood and appoint the Executive Director of the Historical Society as the agent. Summary of Information: The Board of Supervisors, has the right to initiate such applications and appoint an agent to act on their behalf. The appointment of Dennis Farmer, Executive Director of the Historical Society will grant him permission to represent this application before the Preservation Committee. This project is to construct two freestanding log cabins behind the historic structure of Castlewood. The purpose of this project is to develop an educational, living history site for use as both an educational outreach facility and a tourism attraction that will promote Chesterfield County as a tourism destination. Preparer: Bradford Hammer Attachments: Ycs Title: DeDutv County Administrator forHuman Services C:DATE/AGENDA/2002/OCT2302. I/GOK [-~No 000057 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Castlewood was designated a County Historic Landmark in 1987. Any property designated a County Historic Landmark requires a Certificate of Appropriateness from the Preservation Committee before any major exterior renovations can proceed on the property. OOO0$8 .... J'Chesterfield County During the American Revolution 0£ ~059 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~ Date: October 23, 2002 Item Number: 8.C.5. Subiect: Resolution Recognizing the 30t~ Year Anniversary of the Chesterfield Community Services Board County Administrator's Comments: County Administrator: ,Board Action Requested: The Board is requested to approve a Resolution in recognition of the 30~ Year Anniversary of the Chesterfield Community Services Board. .Summary of Information: (see attached) Preparer: Georqe E. Braunstein Title: Executive Director MH/MR/SA Department Attachments: Yes [---] No ~)~JO060 RECOGNIZING THE CHESTERFIELD COUNTY COMMUNITY SERVICES BOARD ON ITS 30~ ANNIVERSARY WHEREAS, in 1971 with the intent of implementing the provisions of Chapter 10, Title 37.1 of the Code of Virginia, 1950, as amended, the Chesterfield County Board of Supervisors formally approved the establishment of a community mental health and mental retardation services program; and WHEREAS, the eight citizens officially appointed by the Board of Supervisors as charter members of the Chesterfield Community Services Board proceeded to develop a strong foundation of mental health and mental retardation programs available to all Chesterfield residents; and WHEREAS, activities and accomplishments during the first decade of services included operation of an outpatient Mental Health Clinic from a trailer located behind the old Health Department building; and WHEREAS, the Chesterfield Community Services Board (CSB), realizing the need for geographic accessibility opened a satellite clinic in Ettrick, as well as established an occupational sheltered workshop for persons with mental retardation; and WHEREAS, the Chesterfield Community Services Board established the first residential group home in the county for persons with mental retardation and subsequently has been recognized nationally for the quality supports that are integrated within community housing options; and WHEREAS, a wide array of quality behavioral health care services are provided for Chesterfield County residents through various programs located throughout the county including: Residential Services, Outpatient Services, Crisis Intervention, Medical Services, Child and Adolescent Services Team, Consumer Service Coordination, Chesterfield Employment Services, Infant Program, Psychiatric Rehabilitation Services, and the Chester House Program (a psychosocial clubhouse model); and WHEREAS, during three decades of providing behavioral health care the Chesterfield CSB was the first CSB to create a comprehensive Primary Prevention Program, establish a mutual agreement with the Medical College of Virginia for the services of an expert psychiatric medical director, develop a Critical Incident Stress Debriefing Program for public safety personnel, create two nationally recognized model programs promoting community integration "Open Doors" and the "Everybuddy Project," as well as construct a specially designed public facility that is considered a state-of-the-art design in the Commonwealth. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses congratulations to the members of the Chesterfield County Community Services Board on their 30tn Anniversary of providing mental health, mental retardation, substance abuse and prevention services, and further voices pride in the fact that the Chesterfield County CSB is recognized locally, nationally and throughout the Commonwealth as the hallmark of excellence for the provision of quality behavioral health care. 000061 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: October 23, 2002 Item Number: 8.C.¢~ Subject: Initiate an Application for an Amendment to Conditional Use Planned Development Case #88S003, Relative to Signage Within the Birkdale Development County Administrator's Comments: County Administrator: ,Board Action Requested: The Board of Supervisors initiate an application to eliminate conditions relative to signage and permit exceptions for changeable copy community events signs. Also, appoint Mr. Kirk Turner, Community Development Manager, to act as agent for the Board of Supervisors. ,Summary of Information: Mrs. Humphrey, Matoaca District Supervisor, is requesting the Board of Supervisors to initiate a request to modify the sign requirements in Birkdale Subdivision. In 1988, the area now included within Birkdale subdivision was rezoned to R-9 under Case #88S003. One of the conditions of this zoning approval required Preparer: Thomas E. Jacobson Title: Director of Planning Attachments: [--~ Yes No #O000tgg CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 that the Planning Commission approve a conceptual sign package for the community. No exceptions were Granted to County sign standards. The Birkdale Homeowners Association have purchased two signs for advertising community events within the subdivision. These signs do not comply with County standards and will require exceptions to the Zoning Ordinance in regards to size, design and location. If staff had incorrectly advised the Birkdale Association about County sign standards and caused them to purchase signs that did not meet ordinance requirements, staff would recommend that the Board initiate this request. Staff had no contact with the Birkdale Association prior to the purchase of the new signs. If the Birkdale Association files the zoning request the fee will be $2400. 000063 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 .Meeting Date: October 23, 2002 Item Number: 8.C.7. Subiect: Approval of Water Contract for Magnolia Green Offsite Water Line, Contract Number 00-0384 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an extension of 6,500 L.F.± of 16" offsite water lines which includes 3,000 L.F.± that is subject to refunds. In accordance with the ordinance, the Developer is entitled to refunds through connection fees for the construction cost of a portion of the offsite improvements. Developer: Contractor: Salvatore J. Cangiano Infracorps of Virginia, Inc. Contract Amount: Estimated County Cost for Offsite ........... $85,842.50 Estimated Developer Cost ................... $372,392.50 Estimated Total ......................... $458,235.00.00 Code: (Refunds thru Connections - Offsite) 5B-572VO-E4D District: Matoaca Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: Ycs r--]No 000064 VICINITY SKETCH Magnolia Green Off-Site Waterline County Project # 00-0384 Fox Fire Fox Cro~t Proposed 16" Waterline Co. Proj. ~¢ 00-0384 Chesterfield Count~ Department of Utilities Development Section 000065 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 23, 2002 Item Number: 8.C.8. Subiect: Conveyance of Easements to Columbia Gas of Virginia, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute easement agreements with Columbia Gas of Virginia, Incorporated, subject to necessary approvals by the Virginia Department of Aviation and the Federal Aviation Administration. Summa~ of Information: Staff requests that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute easement agreements with Columbia Gas of Virginia, Incorporated to increase service to the Airport Industrial Park This request has been reviewed by staff and approval is recommended. District: Dale Preparer: John W. Harmon Attachments: Title: [--] No Ri.qht of Way Mana.qer 000066 VICINITY SKETCH Conveyance of Easements to Columbia Gas of Virginia, Incorporated 00006? C, PIN: 7~8~7138~500000 D.B. 1~4, PG. 312 ~ COLUMBIA GAS OF ~RGINIA, INC. 8/21/2002 COUNTY OF CHESTERFIELD I~ = !~ 20' Gl=IN: 7686X1389500000 ill -- o.e. ,oo~, ~,~ ~,~ ' iii .~, 4o'ers ~ Ib[~ 211~,65' $39~29'03"E ~IN: 76~7~7~ D.B. 98~, ~. 4 ~ COLUMBIA GAS ~ ~RGINIA, INC. ~ ~N~ING o~~ ~L ~N~iNG ~C~ ~' ~ ~S ~P~NE ~T DA~ A~O~ ~E PR~ER~ ~ 8/21/2~2 ~ES ~ ~ I ~ ~ ~ ~R~NIA 2~2 ~9GR S V41-~3-02 )069 COUNTY OF CHESTERFIELD Gl=IN: 762676788700000 D.B. 1667, pg. 942 R=80ZSO' ~.,.~,.,o. I ~'~' I "'1=~' ~ I -1,o,. I c/L-r'/4..-~ ! k,~ I I ~ ~ L_.~,~l I $~i~$..,_rOj,,k- =~a,~ COLUMBIA GAS OF VIRGINIA, INC. m.~r.e~r ENGINEERING 02-~75.-o0 CIVIL ENGINEERING SECTION T=~ 20' WIDE C,,45 PIPELINE EASEMENT DALE ACROSS THE PROPERTY OF COUNTY OF CHESTERFIELD 9/17/2002 TOI~fllE$ w~a~ ~ ~ I r~z u~(s) ~ VIRGINIA PCBJ 1" ,,,, 30' a--272-~44-0 38039002 200264~ V41-464.-02 ~07,0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 23, 2002 Item Number: 8.C.9. Subject: Request to Quitclaim a Portion of a Variable Width Sewer and Water Easement Across the Property of Shoppes at Midlothian (E&A), LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width sewer and water easement across the property of Shoppes at Midlothian (E&A), LLC Summary of Information: Shoppes at Midlothian (E&A), LLC, has requested the quitclaim of a portion of a variable width sewer and water easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: ¥CS r--]No 00007~. VICINITY SKETCH Request to Quitclaim a portion of a vadable width sewer and water easement across the property of Shoppes at Midlothian (E&A), LLC Chesterfield County Department of Utllitle~ Right Of Way Office 000072 [] II ~EScA ACOUISITION TWO LTD PTNSI-IP OF COURT HOUSE GPIN ~40-?08-,,~I14-00000 ~, COUNTY PROJECT 02-0145 OB: .PSgG PG: 79J7 ~ COUNTY SITE PLAN 02PROJ71G 1 I64~ MIDL O THIAN TK t-- -, ' ~ · I 0 20 40 6O Scale 1 = 20 lEX. I0' CS~P ESIWT. _~ , ~ DB. 1461 PG. 299 I, LINE TABLE .... [ II ~ LINE BEARING LENGTH ~ ~ [ I ~ L ' SB$'O8'45"W 5.25 ~ ~' L2 N06'51 '09 "Vt 16. O0 ~. ~ .... ~ ~ S85 08 '4~ "W . I DB:1444~ PG:Z8,~ I '~ L5 SBJT'OB'45"W 0.74 N ~ ~ ~ ~ ~, I ~ lG, NOG'51 '09 "~1 16. O0 ' [ [ I E 11740007.48 ~ ~ < r. S~ER ~ WA~R ~ENT ~ATE: 9/~/~ TO B~ VA~ O~O~IN~ ~ R~ISION: 9~2, ~ OF ~0~ ~ ~/~LOT~ ~ JOB NO~ C02~59.~ CHESTERFIELD COUN~ VIRGINIA II 1~ ~ato C~-Ro~M, ~in~ 2~18. ~ (~) 772-~ · F~ (~) 772-8~ ~ T~ P~ ~' ~ 2~' ~ ~, ~la 2~. ~ (~) ~1~. F~ (~) ~1~ ~trL~CTi~ TO--MW LINE TABLE .... LINE BEARING LENGTH L I S85'08'45"W 5.25 L2 NOG'51 '09 ~tY lG. O0 tJ S85'0~'49"W 5.25 L 4 SSJ'08 '49 "W O. 74 L5 S85'08'45"W 0.74 L G, N06'51 '09 "VI !G. O0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 23, 2002 Item Number: 8.C.10. Subiect: Designation of Right of Way at Grove Shaft Park County Administrator's Comments: County Administrator: Board Action Requested: Designate right of way at Grove Shaft Park, and authorize the County Administrator to execute the Declaration. Summary of Information: As a condition of the site plan approval for Grove Shaft Park the Transportation Department is requiring the designation of 0.1280 acres of county property as public right of way for future road improvements. District: Midlothian Preparer: John W. Harmon Title: Right of Way Manager Attachments: Yes ~'] No ~0000~74 VICINITY SKETCH Designation of right of way at Grove Shaft Park · WALTON PARK ROAD CHD-496 89' ~ SQ. FT. PI CO0~NAT~ . _ 202.08 ~ ~ 0 50 100 .~ ~ , · E~RGING GROWTH MIDLOTHI~ ~STR~T ~~~ MI~LOTHIAN MINES PARK- PH~E 1 ~76 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 23, 2002 Subject: Item Number: 8.C.11. Request to Exercise Eminent Domain for the Acquisition of a Sixteen-Foot Water Easement and Two Twelve-Foot Temporary Construction Easements for the Bermuda Orchard Waterline Project County Administrator's Comments: County Administrator: ~-~ Board Action Requested: Authorize the County Attorney to proceed with Eminent Domain for the acquisition of a 16' water easement and two 12' temporary construction easements across the property of the heirs of Bettie Brown. Summary of Information: Staff has been unable to locate all the heirs of Bettie Brown. It is necessary to proceed with the use of eminent domain for the health and safety of the public. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Yes ~ No # 000077 VICINITY SKETCH Request to Exercise Eminent Domain for the Acquisition of Easements Across the Property of the Heirs of Bettie Brown STATE AV Chesterfield County Department of Utilities Right Of Way Office OOO078 / I I I I / I / I · il,! PLAT OI:'EASEMENT CONVEYANCE TO~ CId~T~IIq~.,D ~ouwrY, ]J~l 'BERMUDA ORCHA~ WA~R MAIN COUNTY ~OJECT 5248 Olde Towne Road, Suite 1 Willimn~burg, Virginia 23188 ' {75~! '253-0040 Fax (757) 220-8994 0000'79::-,::., CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 23, 2002 Item Number: 8.C.12.a. Subiect: Acceptance of a Parcel of Land Along the West Right of Way Line of Ironbridge Road from Jeffrey L. and Linda E. Bateman County Administrator's Comments: County Administrator: ~ Board Action Reques~d: Accept the conveyance of a parcel of land containing 0.005 acres along the west right of way line of Iroribridge road (State Route 10) from Jeffrey L. and Linda E. Bateman, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Dale Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Yes ~ No OOO080 VICINITY SKETCH Acceptance of a parcel of land along the west right of way line of Ironbridge Road from Jeffrey L. & Linda E. Bateman N 00005:1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 23, 2002 Item Number: 8.C.12.b. Subiect: Acceptance of a Parcel of Land Along the North Right of Way Line of Woodpecker Road and a Parcel Along the East Right of Way Line of Hickory Road from Virginia State University Real Estate Foundation County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of two parcels of land containing at total of 0.442 acres; one along the north right of way line of Woodpecker Road (State Route 627) and one along the east right of way line of Hickory Road (State Route 628) from Virginia State University Real Estate Foundation, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs [-~No 0.00083 VICINITY SKETCH ACCEPTANCE OF TWO PARCELS OF LAND ALONG THE NORTH RIGHT OF ~Y LINE Off WOODPECKER ROAD AND THE EAST RIGHT Off W~Y LINE OF HICKORY ROAD FR(~q VIRGINIA STATE UNIVERSIT~ REAL ESTATE FOUNDATI~ (::~'u~c~fl~dd Cour~y Del:]mulTmmt of Utlllth~ Right Of Way I II I ./ ,$ 000~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: October 23, 2002 Item Number: 8.C.13.a. Subject: Request to Install a Private Water Service Within a Easement to Serve Property at 2500 Goins Lane County Administrator's Comments: Private County Administrator: Board Action Requested: Approve a request to install a private water service within a private easement to serve property at 2500 Goins Lane and authorize the County Administrator to execute the water connection agreement. Summary of Information: Benjamin Grover Goins has requested approval to install a private water service within a private easement to serve property at 2500 Goins Lane. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Yes ~-~ No VICINITY SKETCH REQUEST TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 2500 GOINS LANE ASHCR LN n~ Z ,K WHITE OY,,E~, Che~e~d Coumy ~ of Utilities PJght Of Wa), OliVe k / ~ 2SO0 Coins Lane .~? o~4 Lr~ / , ~ D.B.927 P~.640 ~7 '-"'~ ' ~.. // PROPOSED [~. ~ / 10' PRIVATE / ~~ ~. ~ ~ ~ ~ /~ WATE.UNE -'~ .... ~"--~- ~~ ~SEMENT 2510 C, otns Lame D.B. 165O Pa,1138 5 8542 ~.O 8 oo ® 2504 7 2502 0R~/~ RT. 3 7~ 7 ~o ~/w ~~ FOXBERR Y ' P~T SHOWING A 10" PRIVATE WATER EASEHENT, ACROSS THE PROPER~ OF 25~0 GOI~S LANE. CLOVER HILL ~ISTRICT, CHESTERFIELD COUNTY. vIRGINIA. INFORMATION ON PLAT BASED ON SUBDIVISION PLAT Of' FOXSE:ERY SE:CTION-1, CLOVER HILL DISTRICT, ~£STERFIELD COUNTY, V~RGINIA. DATED FEB. 27, 1984 PREPARED BY LIrMS & OWENS, INC. .CONSULTINO EN(~NEERS-SURVEYORS, RICHMOND. VIRGINIA. A PLAT BY FRANt( F. POTTS, dR. ASSOCIATES REGISTERED LAND SURVEYORS, CHESTE:RREI.D, VIRGINIA. DATED dAN. 11, 1982j iOOSS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: October 23, 2002 Item Number: 8.C.13.b. Subiect: Request Permission for a Fence to Encroach Within a Fifty-Foot Unimproved Right of Way Known as Pulliam Street, a Twenty-Foot Drainage, Sewer and Storm Water Management/Best Management Practice Access Easement, and an Eight-Foot Easement Across Lot 5, Bon Air Ridge County Administrator's Comments: County Administrator: BoardActionRequested: Grant Alan W. Gregory and Barbara J. Gregory permission for a fence to encroach within a 50' unimproved right of way known as Pulliam Street, a 20' drainage, sewer and storm water management/best management practice access easement, and an 8' easement across Lot 5, Bon Air Ridge; subject to the execution of a license agreement. Summary of Information: Alan W. Gregory and Barbara J. Gregory have requested permission for a fence to encroach within a 50' unimproved right of way known as Pulliam Street, a 20' drainage, sewer and storm water management/best management practice access easement, and an 8' easement across Lot 5, Bon Air Ridge. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Yes [-~ No #OOOO$9 VICINITY SKETCH REQUEST PERMISSION FOR A FENCE TO ENCROACH WITHIN A 50' UNIMPROVED RIGHT OF WAY KNOWN AS PULLIAM STREET, A 20' DRAINAGE, SEWER & SWM/BMP ACCESS EASEMENT AND AN 8' EASEMENT ACROSS LOT 5, BON AIR RIDGE QUAKER LN N MONTA RD N Right Of Way 000090 ALAN W. GREGORY BARBARA J. GREGORY 8719 ROCKCREST COURT DB. 3142 PG 95 piNg 755714179400000 NOTILt 1'HI8 NIOPIRTY ti LOO~TED IN 'ZONB _g._. Al ll#O~IM Mi PIMA WTY PANIL NO.~. XX ARE. A TO BE LICENSED tO0% / ; L' 5Q 07' R' 50.O0 ' ~ 4 TMi lufyey hel beim I~eParec; report and there/om does en~umbmnoeB on the proped¥ FLAt SKX~N~ ~4~ CN tOT S, PI. AU or ~R Rt0C, g",- IN TH~: ~ ~ OF ROCKCREST CO JRT 00009~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 23, 2002 Item Number: 8.C.13.c. Subject: Request Permission to Construct a Sign Within a Sixteen-Foot Sewer Easement County Administrator's Comments: County Administrator: Board Action Requested: Grant Sowers Buildings permission to construct a sign within a 16' sewer easement; subject to the execution of a license agreement. Summary of Information: Sowers Buildings has requested permission to construct a sign within a 16' sewer easement as shown on the attached plat. This request has been reviewed by staff and approval is recommended District: Clover Hill Preparer: John W. Harmon Title: Attachments: Yes [-'--] No Ri.qht of Way Mana.qer 000092 VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED SIGN TO ENCROACH WITHIN A SIXTEEN FOOT SEWER EASEMENT ~L S RED LIOI~ DR n' BUSit~Sc= Chesterfield County Department of Utilities Right Of Way Office I SOWERS BUILr~TGS ~ 905 SOUTHLAKE BLVD. DB. 2637 PG, 494 ~" PIN # 744708768100000 . ~ . ~ I SI~q LOCATION 3 ' into EASEMENT LIEF_.. ':C~F' ~(5(,STHLAKE., ISBL~LEVAP-..ID, NE:~'T'E~FtF..L.D C.I::::~NFTY, VtR.E:,tI~IA. /..~'" - '::?~.~ .,~.~ .c~: · · ...... ./':~ ................ ".~ ~l _D~ ~ ....~ ' ¢.' _ A. G, ..~,~:oPOl i, AMOCI~TU,~.C. l~ ~~L:_:~' '? ' ' .... ~ .............. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~t Date: October 23, 2002 Item Number: 8.C.13.d. Subject: Request Permission for a Fence to Encroach Within a Twenty-Foot Sewer and Drainage Easement Across Lot 2, Jessup Farms, Section D County Administrator's Comments: Board Action Requested: Grant Vincent Y. Grebas and Cindy B. Grebas permission for an existing fence to encroach within a 20' sewer and drainage easement across Lot 2, Jessup Farms, Section D, subject to the execution of a license agreement. Summary of Information: Vincent Y. Grebas and Cindy B. Grebas have requested permission for an existing fence to encroach within a 20' sewer and drainage easement across Lot 2, Jessup Farms, Section D. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: John W. Harmon Title: Right of Way Manager Attachments: Yes ~ No 000095 VICINITY SKETCH REQUEST PERMISSION FOR A FENCE TO ENCROACH WITHIN A 20' SEWER AND DRAINAGE EASEMENT ACROSS LOT 2, JESSUP FARMS, SECTION D m ,.~4TINWOOD DR BRAMBLETON RD CT E CT PL N Chesterfield County Department of Utilities. Right Of Way Office 000096 *Underground Utilities APPROXIMATE FENCE LOCATION Ploce Lot 1.7 · ~f~ Jessup ~ ~ 16' Droinoge 20' Sewer Dro~ge ~ Eosement ~ V~ce~ Y. Gre~ ~ Cindy B. Gr~ ~ LOT2 I~ 5213 T~er Road XXX AREA TO BE LICENSED Lot 1 I I 0.35 Acre DB. 3753 PG. 758 PINg 770685366500.000 Lot J 216.05' to the S/L of_Bo~viqw 10' Eosement & S~reetlight Easement f7"W TURNER ROAD 90' R/~ DATE: Je,n~ua~, ~2000 '. SCALE: I -40 ' Improvements on LOT2, SECTION'D' JE~SUP FARMS Chesten?eM County, Virginia JOB NO: C9922650 IPun WncentK ~Cind~~r~.a~ema~ m.~wero~ '1 . ,,=~~.--,.~~~.~m~. ~=~-- I I II ~ I ' I ' ~' ~ ' ~]~I~ ' I I I I ' ,,~ I I ......... II " I [I . I II I_~ 000097 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 23, 2002 Item Number: 8.C.13.e. Subiect: Request Permission for an Asphalt Driveway to Encroach Within a Fifty-Foot Unimproved Right of Way Known as Pampas Drive County Administrator's Comments: County Administrator: BoardActionRequested: Grant Robert E. Moses and Janie M. Moses permission for an asphalt driveway to encroach within a 50' unimproved right of way known as Pampas Drive; subject to the execution of a license agreement. Summary of Information: Robert E. Moses and Janie M. Moses have requested permission for an asphalt driveway to encroach within a 50' unimproved right of way known as Pampas Drive. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: ~-]No 00009~ VICINITY SKETCH REQUEST PERMISSION FOR AN ASPHALT DRIVEWAY TO ENCROACH WITHIN A FIFTY FOOT UNIMPROVED RIGHT OF WAY KNOWN AS PAMPAS DRIVE COURTHOU8E RD I 8TONINGTON ~ 2 8HELTON 'CT 3 HOTCHKI88 ( ' 4 )DR 6 8T ANNAS CT ..CT 6 8TABLE GATE 7 8 FOX GREEN E ~ g 10 11 PARTRIDGE F Chesterfield County Department of Utilities Right Of Way Office OWNER ~ ZANE G. DAVIS G.H. COGOILL $ [i 'I Parcel' 0.576 Ac. AREA TO BE. I I ~'h/'S properly IS NOT idt/w~ o FEM~ F~ood~/oy Hazard os shown Comm. Pone/#- ZONE 'C' · _5t0_0.3._5_ 0_0.._8 8__ !~ - doled 3-16-83 'Parcel' "B" 0.144 Ac. _ -- ,-. 74.$7' als 5 ~a' or 43" w --- ./ R/F 'Jaaie M. M~e$ " ± ,ua. ac:z4 ,' PIN# O0. f- DRIVE {,unimproved') ' Lot 9 _..,.~$,, -DEERFtF--LO F..$1AI r.. MAP SHOWING THE IMPROVEMENTS ON' 2 PARCELS OF LAND SITUATED IN CHESTERFIELD COUNTY, VIRGINIA. NOVEMBER 26, 1996 J.N., 96065203 Virginia Surveys P.O, BOX 118 ~lm.n, VA. 28889. CZRTIIqlO BY M,~, FLOYD Id, E. FLOYD CERTFICATE No. ~'. 54-17-,3{ol 810 54-17-31b) 125 SCALE I"i 40' OATE.'I.I;~6-96 0001OO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 23, 2002 Item Number: 8.C.14.a. Subiect: Transfer $1,600 in Matoaca District Improvement Funds to the Parks and Recreation Department to Purchase a Storage Shed for Athletic Equipment at Matoaca Park County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $1,600 in Matoaca District Improvement Funds to the Parks and Recreation Department to purchase a storage shed for athletic equipment at Matoaca Park. Summary of Information: Supervisor Humphrey has requested that the Board transfer $1,600 from the Matoaca District Improvement Fund to the Parks and Recreation Department for the purchase of a storage shed to be used to store athletic equipment at the park. This request was originally made by Matoaca Youth Association. The Board is not authorized to give public funds to organizations like the Association. The Board can, however, transfer funds to the Department of Parks and Recreation to purchase a storage shed to be used at Matoaca Park since it is a capital improvement to County property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director of Budget 59354.1 Attachments: Yes [-~ No 000'10~. DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Aisc attach organization's most recent articles of incorporation and/or bylaws to ::-a ppi ic atio n. ) se'eking?~hat i~:the amount of funding you are Describe in detail the funding request and~/~// how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:233~0. l 000 102 Page-~'~. If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes / No Yes '//J No Yes '/ No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the ~anization, Signature Title (if signing on behalf of an organization) Printed Name 000103 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: October 23, 2002 Item Number: 8.C.14.b. Subiect: Transfer $585 from the Bermuda District Improvement Funds to the Parks and Recreation Department for Rental of a Tent and Chairs and Labor Charge for Staffing and Cleaning the Community Building Used at the Veterans Day Ceremony at Bensley Park County Administrator's Comments: County Administrator: Board Action Requested: Transfer $585 in Bermuda District Improvement Funds to the Parks and Recreation Department to rent a tent and chairs and labor charge for staffing and cleaning the Community Building as part of the Veterans Day ceremony at Bensley Park. Summary of Information: Supervisor McHale requests the Board to approve the transfer of $400 from the Bermuda District Improvement Fund to rent a tent and chairs for use at the Veteran's Day ceremony at Bensley Park. The Bensley Civic Association, in conjunction with the Parks and Recreation Department, is sponsoring a Veteran's Day ceremony on November 10, 2001 at Bensley Park to honor all military veterans and recognize the sacrifices they made to protect America's freedom. The $585 will be used by the Parks and Recreation Department to rent a tent and chairs for the Veterans Day ceremony and pay charges related to staffing and cleaning of the Community Preparer: Rebecca T. Dickson 0425:59416.1 Title:Director, Budget and Management Attachments: Yes ~'~No 000'!04 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Building. This expenditure is appropriate because it is being used by the Department to commemorate an historic event pursuant to Va. Code § 15.2- 953. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000:1.05 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? William Stubbs (Bensley Civic Assoc. ) If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws.to application.) Community Service - Veteran's Day Celebration at Bensley Park What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. Rental, delivery & take down of two tents and forty-five chairs - $511.00 / Labor charge ~or staffing & _ ~oQ cleaning Comm. Building - $74.O0 / ~ ~o~l~~6~ ~ c'rtcn~i~ns,~ fo~ ~"~"~ .~'~-'-;-';','~ ..... ~u Account Numbers: 6AC 55990- $9f~/ 6AC 51230- $74.00 Is any County Department involved in the project, event or program for which you are seeking funds? Parks and Recreation If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Other private funding sources and the Bensley Civic Assoc. Page 2 If applicant is an organization, answer the following: Is'the organization a corporation? Yes Is the organization non-profit? Yes Is the organization tax-exempt? Yes × No No No X What is the address of the applicant making this funding request? 2707 Sherbourne Road t~-chmond, VA 23237 What is the telephone number, fax number, (804) 275-6626 e-mail address of the applicant? Signature of appliCant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- cha!j~[~/ajn of ~ organization. Signature / - Title (if signing on behalf of an organization) William Stubbs (Bensley Civic Association) Printed Name 0407:23380.1 000107 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: October 23, 2002 Item Number: 8.C.15. Subject: Consideration of Request of Columbia Gas of Virginia for Modification of the Airport Industrial Park Restrictive Covenants Relating to Chain Link Fences, Gravel Entrance Drive and Station Area County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a request of Columbia Gas of Virginia for modification of the Airport Industrial Park Restrictive Covenants relating to chain link fences, gravel entrance drive and station area, subject to conditions recommended by staff. Summary of Information: Columbia Gas of Virginia ("Columbia") plans to construct a Point of Delivery Station at 8100 Whitepine Road at the Airport Industrial Park to better serve the users of the Park. Columbia has requested that the County waive that portion of its restrictive covenants applicable to the Industrial Park that forbids chain link and perimeter fences, so as to permit Columbia to erect a chain link fence around the perimeter of the Delivery Station. (See attached proposed site layout). The request has been reviewed and approved by the County's Planning Staff and Department of Economic Development. The applicable restrictive covenants state that "[f]ences will be approved only for limited storage areas. Chain link and/or perimeter fences will not be permitted." Further, the Covenants require all parking, driveway and loading areas to be paved. Columbia has requested a waiver of this provision in order to allow a gravel entrance drive and a gravel parking area within the fenced station area. The Board of Supervisors has the right under the restrictive covenants to waive, modify, alter or amend any of the Preparer: James G. Dunn Title: Director of Economic Development 1923:59129.1 Attachments: Ycs r--]No 0001.08 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 covenants, conditions, and restrictions so long as such action does not reduce the overall quality of the property affected. Subject to conditions discussed below, Planning Staff recommends approval of Columbia's request because: (1) most of the proposed fence will not be visible from the road or adjacent properties and (2) the fence and gravel areas will not reduce the overall quality of the parcel or the Industrial Park. Planning Staff further recommends that if the Board supports this request that Columbia be required to (1) pave from the curb cut commencing at Whitepine Road to the existing roadbed on the parcel so that gravel does not abut Whitepine Road and (2) construct a gate approved by the Planning Department across the driveway to be located within 50 feet of Whitepine Road. The purpose of the gate would be to prevent access to people who might want to illegally dump on the property. Further, the County Attorney recommends that if the Board approves this request, that, by such approval, Columbia also be required to record an instrument in the land records of the County Circuit Court that reflects the Board's decision and minutes in approving this modification of the restrictive covenants for the subject parcel. 1923: 59129.1 000.109 CENTERUNE OF' 40' WIDE GAS PIPELINE EASEMENT 150'x150' EXCLUSII~E EASEMENT CENTERUNE OF' 20' COLUMBIA ACCES~ EASEMENT GRAPHIC PROPERTY LINE j S39'29'O$"E-- I 150o00' · INSULATED FLANGES ( ~' rrna' ) . ~0 ft. IRON FiD. 150.00' CENTERUNE OF' 20' COLUMBIA GAS INLET/OUTLET EA5EME~T 0110 "~""--CHAIN UNK FENCE ,/ / / 550. 00' / CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: October 23, 2002 Item Number: 8.C.16. Subiect: Approval of Receipt of a Federal Targeted Capacity Expansion Jail Diversion Grant County Administrator's Comments: County Administrator: Board Action Requested: To approve receipt of Grant, to appropriate $299,902, and to create four FTE's and a part time position. Summary of Information: Grant funds will be used to create a comprehensive program that will utilize the resources and expertise of Community Corrections Services, the Courts, Day Reporting Center, Community Services Board and Social Service in a collaborative effort. Defendants will receive comprehensive and integrated services to address both substance abuse and mental illness in a single location. The program will consist of four phases of intensive treatment and structure that will last between six months and one year. Goals of the program will be to provide the court with appropriate mental health information necessary to determine an appropriate disposition and to create a diversion option for forty dually diagnosed offenders that offers effective services to mentally ill clients who are transitioning from jail, in order to reduce recidivism. Two casemanager positions in CCS will be used for supervision and two Clinician positions one of which would be a Sr. Clinician will provide clinical evaluations and treatment services for the targeted population. A part time van driver would assist in transporting these individuals to required activities at the Day Reporting Center. The grant would pay for rent, equipment, furniture to set up the office, training and for some contracted psychiatric and nursing professional services associated with providing the treatment. The grant is renewable over a three-year period. Retention of created positions depends upon continued funding. Preparer: Bradford S. Hammer Attachments: Title: Deputy County Administrator, Human Services Yes I I No # I I O00a.~.;8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: October 23, 2002 Budqet and Mana.qement Comments: This item requests permission to accept a federal Targeted Capacity Expansion Jail Diversion Grant and create four full-time positions. The grant is in the amount of $299,902. The positions funded through the grant include two casemanager positions, two clinicians (one is a senior), and one part-time van driver. Additionally, the funds will be used to cover the cost of equipment, rent, furniture to set up the office, and some contracted psychiatric and nursing professional services. Retention of the positions and program are solely contingent upon receipt of additional grant funds. The matching funding requirement has been identified, and accepted by the funding agency, within existing programs. The grant is renewable for two years. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 1.DATEISSUEDIMo]Day/Yr.) 09/21/2002 I 2. CFDANO. 93. 243 3 SUPERSEDES AWARD NOTICE dated / ~ except that any additions or _ restrictions previously imposed remain in effect unless specifically rescinded. 4. GRANT NO. Fore, eriE 1 H79 SM54673-01 6. PROJECT PERIOD MoJDay/Yr. From 09/30/2002 J 7. BUDGET PERIOD Mo./Day/Yr. From 09/30/2002 J 8. TITLE OF PROJECT (OR PROGRAM) (Limit to 56 spaces] Chesterfield County 9. GRANTEE NAME AND ADDRESS IS. ,ADMINISTRATIVE CODES SM-H79 / SC-JD Mo/gay/Yr. Throu[Ih 09/29/2005 Mo,Day/Yr. Through 09/29/2003 Community Corrections Services e. Chesterfield County Virginia b. Cmnty Corrections Servs Day Reported Ctr, PO Box 40 d. Chesterfield e. VA [ 23832 ! PHS ~ant Funds Only [][ Total project costs including grant funds and all Differ line,cia/par6cipal~n (Select one and place NUMERAL in box.) a. Salaries and Wages ............... $ b. Fdnge Benefits ................... $ c, Total Personnel Costs, ................ $ d. Consultant Costs ......................... e, Equipment .............................. f. Supplies ................................. g. Travel ................................. h. Patianl Care - Inpatient ..................... · i. - Outpatient. ................... j. Alterations and Renovations ................ k. O~her ................................ I. Consortium/Contractual Costs ........... m. Trainee Relaled Expenses ................. n. Trainee Stipends ....................... o. Trainee Tuition and Fees ................. p. Trainee Travel .......................... q, TOTAL DIRECT COSTS r. INDIRECT COSTS (Rate, - 0 0 % o~ s&wrrADc) S, TOTAL APPROVED BUDGET ............... t. SBIR Fee ............... u. FederalShare .............................. $ 299,902 v. Non-Federal Share ......................... $ 148,400 34,922 183,322 0 12,000 21,328 2,132 0 0 0 41,600 39,520 0 0 0 0 299,902 0 299,902 REMARKS: (Other Terms and Conditions Attached - 7,7] Yes ' ' No ) Recommended future support DEPARTMENT OF HEALTH AND HUMAN SERVICES PUBHC HEALTH SERVICE SUBSTANCE ABUSE AND MENTAL HEALTH SERVICES ADMINISTRATION NOTICE OF GRANT AWARD AUTHORIZATION(Legislatio~Regulation) PUBLIC HEALTH SERVICE ACT SECTION 520G AWARDED BY CMHS 10. DIRECTOROEPROJEm ~OGRAMDIRECm~R~CIP~S~CJ~STNAMEFiRSTARDADDRE~) Peterson, Glen Community Corrections Servs PO Box 40 Chesterfield, Va 23832 12. ~WARD COMPUTATION FOR FINANCIAL ASSISTANCE a. Amount of PHS Financial Assistance (from item 11u) .............. $ 2 9 9, 9 b. Less Unobligated Balance From Prior Budge/Periods .............. $ c. Less Cumulalive Prior Award(s) This Budget Period ................ $ d. AMOUNT OF FINANCIAL ASSISTANCE THIS A.CTIQN ........ $299,902 13. RECOMMENDED FUTURE SUPPORT fEUBJECTTOTtIEAVAfU~iLiTYOFFUNDSANDSATiSFACTORypROGRESSOFTICEPROCECD: a. 02J 299, 902 d.YEAR .- 03 14. APPROVED DIRECT ASSISTANCE SUDGET (IN LIEU OF CASH): a. Amount of PHS Direct Assistance ............................... b. Less Unobligated Balance From Prior Budget Periods .............. c. Less Cumulative Prior Award(s) This Budget Period ............... $ d. AMOUNT OF DIRECT ASSISTANCE THIS ACTION ............ 15. PROGRAM INCOME SUBJECT TO 45 CFR PART 74, SUBPART F, OR 45 CFR 92.25, SHALL BE USED IN ACCORD WITH ONE OF THE FOLLOWING ALTERNATIVES: (Select One and Place LETTER jrl box.) a. DEDUCTION b. ADDITIONAL COSTS c. MATCHING ~-~ d. OTHER RESEARCH lAdd/Deduct Opt~n) e. OTHER ¢See REMARKS) 16, THIS AWARD IS BASED ON AN APPLICATION SUBMfFrED TO, AND AS APPROVED BY, THE PHS ON THE ABOVE TITLED PROJECT AND IS SUBJECT TO THE TERMS AND CONDITIONS INCORPORATED EITHER DIRECTLY OR BY REFERENCE IN THE FOLLOWING: a. The grant program legislation cited above, b The grant program regulation cited above, c. The award notice including terms and conditions, if any, noted below under REMARKS. d. PHS Grants Policy Statement including addenda in effect as of the beginning date of the budget period. e. 45 CFR Part 74 or 45 CFR Part 92 as applicable, In the event Ihere are conflicting or otherwise inconsistent policies applicable to the rant th precedence shal prevail Accentance of ~' ..... ~. ........... g . e above order of funds are drawn or otherwise obtained from Ihe grant payment sys em. (Line 13) reflects Total Cost (Direct + Indirect) GMS____/ ~ (301N).44~,-4456 PHSe~ANTSMAN~/;~ig.a~/uf) / bame-yped/Pdn,) ?0: Satasin, Susan E '301)443-6~27 (Dr~e) · udak, Stephen J Grants Management Officer 17. OBJ. CLAS 'i8. CRS- EIN 1546001208A1 ~ '~YCAN DOCUMENT NO ADMINISTRATIVE CODE AMI ACTION FIN ASST 2Da 2002C96C126 b H9SM54673A c d $299, 902 21.a b. c d 22.a, b c PHS-5152-3 (REV 7/92) d (Note See reverse for payment intormahon ) Grant No: SM54673 Glen"Peterson Chesterfield County, Virginia SPECIAL TERMS AND CONDITIONS 1 .) Within 30 days of receiving the award for the Targeted Capacity Expansion Grant for Jail Diversion Capacity Expansion Site Awards, a written response must be submitted to the Federal Project Officer and to the SAMHSA's Grants Management Office addressing each of the following concerns raised by the Initial Review Group (IRG). For each response, a written clarification or plan of action, and project deadlines should be included and is subject to review and approval by the Federal Project Officer. a) In the current proposal, the target population is not described in terms of demographic information. Please describe your target population in terms of demographic information (i.e., race/ethnicity, gender, age), mental illness, and level of criminality. Describe how you plan to select and recruit this population for your jail diversion program. b) c) d) In the current proposal, the implementation plan does not comprehensively address how important decisions should be made within the interagency collaboration framework. Note the key personnel that will be the contact person between agencies involved in the jail diversion program. The application does not include consumer and family member involvement in the program's implementation. Describe how consumers and family members will be involved in the program's implementation. Within the Participant Protection Section of the application, the expiration date for the "release of information" is not identified. Explain when the release of Information date is and clearly identify this date in the all consent forms. 000 . 5 by Block 16 on the 2. The grantee orgmnization is legally and financially responsible for all aspects of this grant, including funds provided to sub-recipients. 3. Grants funds cannot be reflects funds, and and individual at a rate in (42CFR 2) are obtained by a CFR 2.12b). used only in these dentiality 000116 -2- 7. Accounting Records and Disclosure - Awardees and sub-recipients must maintain records which adequately identify the source and application of funds provided for financially assisted activities. These re~ords must contain information pertaining to grant or subgrant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays or expenditures, and income. The awardee, and all its sub-recipients, should expect that SAM}ISA, or its designee, may conduct a financial compliance audit and on-site program review annually on grants with significant amounts of Federal funding. 8. Per (45 CFR 92.34) and the PHS Grants Policy Statement, any copyrighted or copyrightable works developed under this cooperative agreement/grant shall be subject to a royalty free, nonexclusive and irrevocable license to the government to reproduce, publish, or otherwise use them and to authorize others to do so for Federal Government purposes. Income earned from any copyrightable work developed under this grant must be used a program income. 9. A notice in response to the President's Welfare-to-Work Initiative was published in the Federal Register on May 16, 1997. This initiative is designed to facilitate and encourage grantees and their sub-recipients to hire welfare recipients and to provide additional needed training and/or mentoring as needed. The text of the notice is available electronically on the OMB home page at www.whitehouse.gov/wh/eop/omb. 10. The DHHS Appropriations Act requires that to the greatest extent practicable, all equipment and products purchased with funds made available under this award should be American made. 11. Program Income accrued under the award must be accounted for in accordance with (45CFR 74.24) or (45 CFR 92.25) as applicable. Program income must be reported on the Financial Status Report, Standard Form 269 (long form). (a) for grantees (other than for-profit) program income accrued under this award may be used in accordance with the additional costs alternative described in (45 CFR 74.24(b)(1)) or (45 CFR 92.25(g)(2)) as applicable. Program income must be used to further the grant objectives and shall only be used for allowable costs as set forth in the applicable OMB administrative requirements. (b) for grantees that are for -profit organizations, program income accrued under this award must be used in accordance with the deduction alternative described in (45 CFR 74.24(b)(3)). 12. Actions that require prior approval must be submitted in writing to the Grants Management Officer. The request must bear the signature of an authorized business official of the grantee organization as well as the project director. Approval of the request may only be granted by the SAMHSA Grants Management Officer and will be in writing. No other written or oral approval should be accepted and will not be binding on SAMHSA. 000:1:1'7 13. Any replacement of, or substantial reduction in effort of the Program Director (PD) or other key staff of the grantee or any of the sub-recipients requires the written prior approval of the Grants Management Officer (GMO). The GMO must approve the selection of the PD or other key personnel, if the individual being nominated for the position had not been named in the approved application, or if a replacement is needed should the incumbent step down or be unable to execute the position's responsibilities. A resume for the individual(s) being nominated must be included with the request. Key staff (or key staffpositions, if staff has not been selected) are listed below: Program Director ~ 100% level of effort (example only) 14. None of the Federal funds provided under this award shall be used to carry out any program for distributing sterile needles or syringes for the hypodermic injection of any illegal drag. 15. Refer to the back of the Notice of Grant Awarded for information regarding grant payment information (1) and the Health and Human Services Inspector General's Hotline for information concerning fraud, waste or abuse. 16. As the grantee organization, you acknowledge acceptance of the grant terms and conditions by drawing or otherwise obtaining funds from the Payment Management System. In doing so, your orgaffization must ensure that you exercise prudent stewardship over Federal funds and that all costs are allowable, allocable and reasonable. 17. No DHHS funds may be paid as profit (fees) per (45 CFR Parts 74.81 and 92.22(2)). 18. RESTRICTIONS ON GRANTEE LOBBYING (Appropriations Act Section 503). (a) No part of any appropriation contained in this Act shall be used, other than for normal and recognized executive-legislative relationships, for publicity or propaganda purposes, for the preparation, distribution, or use of any kit, pamphlet, booklet, publication, radio, television, or video presentation designed to support or defeat legislation pending before the Congress, except in presentation to the Congress itself or any State legislature, except in presentation to the Congress or any State legislative body itself. (b) No part of any appropriation contained in this Act shall be used to pay the salary or expenses of any grant or contract recipient, or agent acting for such recipient, related to any activity designed to influence legislation or appropriations pending before the Congress or any State legislature. REPORTING REQUIREMENTS: 1. Financial Status Report, Standard Form 269 (long form), is due within 90 days after expiration of the budget period, and 90 days after the expiration of the project period on a cumulative basis. Disbursements reported on the Financial Status Report must equal/or agree with the Quarterly and Final disbursements report to the Payment Management System (PMS) on the Federal Cash Transaction Report (PMS-272). 2. Submission of audit reports in accordance with the procedures established in OMB Circular A-133 is required by the Single Audit Act Amendments of 1966 (P.L. 104-156). An audit is required for all entities which expend $300,000 or more of Federal funds in each fiscal year and is due to the Clearinghouse within 30 days of receipt from the auditor or within nine (9) months of the fiscal year, whichever occurs first, to the following address: Federal Audit Clearinghouse Bureau of the Census 1201 E. 10th Street Jeffersonville, IN 47132 Failure to comply with this requirement may result in DHHS sanctions placed against your organization, i.e., classification as high risk, placed on the departmental Alert List, conversion to a reimbursement method of payment, suspension or termination of award. HUMAN SUBJECTS: (If Applicable) Under governing regulations, Federal funds administered by the DHHS shall not be expended for, and individuals shall not be enrolled in research involving human subjects without prior approval by the Substance Abuse and Mental Health Administration of the project's procedures for protection of human subjects. This restriction applies to all Multiple Project Assurance grantee institutions and performance sites without human subjects certification. For institutions with a Single Project Assurance, but no certification at time of award, no funds may be expended or individuals enrolled in research without prior approval by the Office for Human Research Protection (OHPR) of an assurance to comply with the requirements of (45 CFR 46) to protect human research subjects. 00011S -5- INDIRECT COSTS: 1. Grantees that have never established indirect cost rates are required to submit an indirect cost proposal to the appropriate office within 90 days from the start date of the project period of the effective date of the award. If the grantee requests indirect cost reimbursement but does not have an approved rate agreement at the time of award, the grantee shall be limited to a provisional rate equaling one-half of the indirect costs requested, up to a maximum of 10 percent of salaries and wages. Please contact the appropriate office of the Division of Cost Allocation to begin the process for establishing an indirect cost rate. A list of the offices was included with your application package, and on page 7 of the attached SAMHSA "Welcome Wagon" Notice - Information for New Grantees. CONTACTS: Grants Management Specialist: Name: Address: Sherie Fairfax Grants Management Branch DAS/OPS Parklawn Building, Rm. 13-101 5600 Fishers Lane, Rockville, MD 20857 Phone: 301-443-4456 Fax: 301-594-2336 E-mail: sfairfax~samhsa.gov Federal Project Officer: Name : Address: Susan Salasin Division of Knowledge Development & Systems Change Parklawn Building, Rm. 18C-07 5600 Fishers Lane, Rockville, MD 20857 Phone : 301-443-3606 Fax : 301-443-7912 E-mail : ssalasin(~samhsa.gov oooa. zo -6- All responses to special 'terms and conditions of award and postaward requests must be mailed to the Division of Grants Management below: For Regular Delivery_: Division of Grants Management, OPS, SAMHSA Parklawn Bldg., Rm. 13-103 5600 Fishers Lane Rockville, MD 20857 For Overnight Or Direct Delivery~ Division of Grants Management, OPS, SAMHSA Parklawn Bldg., Room 13-103 5600 Fishers Lane Rockville, MD 20857 OOO i2 . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: October 23, 2002 Item Number: 8.C.17. Subject: Approval of the Purchase of a Parcel of Land for a Visitors' Center for the Falling Creek Ironworks Historical Site County Administrator's Comments: County Administrator: BoardAction Requested: Approve the purchase of a parcel of land containing 1.35 acres, more or less, for $83,750 from Falling Creek Limited Partnership, for a visitors' center for the Falling Creek Ironworks Historical Site subject to Virginia Department of Transportation approval for use of grant funds and authorize the County Administrator to execute the contract and deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land containing 1.35 acres, more or less, together with a pedestrian access easement for $83,750, plus closing costs from Falling Creek Limited Partnership for a visitors' center for the Falling Creek Ironworks Historical Site. In addition, the County is required to have Marina Drive accepted into the State secondary maintenance system. If funding for the road improvements is not obtained and construction begun within 36 months the County must make an additional payment of $41,250, to the seller. The appraised value of the site is $140,000. This project is being funded through a Federal/VDOT "T-21" grant for developing the Falling Creek Ironworks. The grant has sufficient funds to acquire this land at the full purchase price. All Federal/VDOT environmental and right of way processes have been followed to acquire this property. The purchase is currently being reviewed by the State and ISTEA grant funding reimbursement of up to $125,000 has already been approved and appropriated. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri,qht of Way Manaqer Attachments: Ycs ---]No # 000~122 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: October 23, 2002 .Bud_aet and Management Comments: This item requests approval of a land purchase containing 1.35 acres for the Falling Creek Ironworks Historical Site in the amount of $83,750. ISTEA grant funds were previously appropriated in the amount of $185,000. These grant funds have already covered part time funds to perform trail restoration and the engineering and appraisal services necessary to bring this land purchase option to the Board. Sufficient funds are remaining to cover this land purchase of $83,750, closing costs estimated to be $3,000, and a potential cost to the land owner in the amount of $41,250 (should road improvements not be made). The County will pursue State access grant funding in the amount of $225,000 to enable the road improvements and to upgrade Marina Drive to be accepted into the State road system. Should this grant funding not materialize within the 36 month time frame agreed upon with the land owner, the alternative is to reimburse the seller the agreed upon amount of $41,250. The County will also be striving to obtain a property dedication to cover the required ISTEA local grant match of 20% (or approximately $37,000). Should property dedications not materialize, the County will need to cover this local match from park improvement funds already allocated. The FY2003-FY2008 adopted capital improvement program does not include any funds to develop this property and at this point is not anticipated to be funded in the FY2004-FY2010 proposed CIP. This property purchase will minimally affect the Parks and Recreation Department operating budget (estimated $500 which is not funded at this time) to mow sparse grass patches and for litter removal. The operating impact will need to be addressed during the FY2004 budget process. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 0003. 3 VICINITY SKETCH Approval of the Purchase of a Parcel of Land for a' Vistors' Center for the Falling Creek Ironworks Historical Site DR BENSLi ER MAR/N'C' ABERDEEN RD SHERBOURNE ~ Chesterfield County D~p~u~t of Utilltle~ PJght Of Way Office EXHIBIT 'A" 000~.25 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 .Meeting Date: October 23, 2002 Item Number: 8.C.18. Subiect: Lease of a Parcel of Land for Use as a Public Park County Al;Iministrator's Comments: County Administrator: Board Action Requested: Approve the leasing of a parcel of land containing 154.168 acres, for use as a public park subject to substantial accord approval; initiate an application for substantial accord on parcel 773688041000000; appoint Stuart Connock, Parks and Recreation as the Board's agent; appropriate $112,000 from Parks and Recreation cash proffers for the lease and related closing costs; and authorize the County Administrator to execute the contract and lease. Summary of Information: In 1988 Ferrum College was devised property in Chesterfield County that could be used by Ferrum or conveyed to the Commonwealth of Virginia for a public park. The County and State have negotiated an agreement where the land will be conveyed to the State and leased to the County for use as a park and related recreational purposes. The consideration for the property is $150,000 plus the amount of real estate taxes paid to the County by Ferrum from July 1, 2001 to closing. $75,000 will be paid by the Virginia Land Conservation Foundation and the remainder of the consideration paid by the County. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Right of Way Manager Attachments: Yes ~ No ~)001C6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: October 23, 2002 BudRet and Mana.qement Comments: This item requests approval of a land lease agreement containing 154.168 acres from the State for use as a public park in the Dale District (Jessup Road/Falling Creek area). A 30-year negotiated lease has been arranged with the State (with three additional renewal periods) to use this site as a passive park. Ferrum college will receive $150,000 for the site (with $75,000 being funded from the State and $75,000 being paid by the County) as well as additional compensation equal in value to the real estate taxes paid in the amount of $14,650 (to be paid by the County). Sufficient cash proffers are available to appropriate for this transaction in the amount of $112,000 and the uses of the funding are as follows: $75,000 (50% of the land lease arrangement), $16,000 (boundary survey), $4,200 (Phase I environmental study), $2,150 (title insurance), and $14,650 (for expenses paid by Ferrum College). The FY2003-FY2008 adopted capital improvement program includes recommended funding in the amount of $350,000 to develop this property. At this point in the process, the FY2004-FY2010 CIP is recommending that a total of $400,000 be included for development of this property in FY2008. The $400,000 is comprised of $150,000 in general fund dollars and $250,000 in potential state grant funding. Phase I development of this park would include access roadway, a parking lot, and trail system. The acquisition of this property will address a need identified in the Parks Master Plan to meet the growing recreation need in the infill area of the central part of the County. This property purchase will minimally affect the Parks and Recreation Department operating budget (estimated $2,000 which is not funded at this time) for security and litter removal. The operating impact will need to be addressed during the FY2004 budget process. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement VICINITY SKETCH Lease of a Parcel of Land for use as a Public Park INWOOD DR RSTONE BL ~) ~ JESSUP PO JAMSON RD Chesterfield County Department of Right Of Way Office 0001~8 BELMONT WHN.E ROCK '1' JESSL.~P JESSUP, PLACE BOARD OF SUPERVISORS ARTHUR S. WARREN, . CHNRMAH CLOVER HILL DISTRICT RENNY B. HUMPHREY, VICE CHAIRItLAN MATOACA DISTRICT J. L. MortAL.E, IU BERMUDA* DISTRICT KELLY E. MILLER DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT TO: ..... FROM: ......... DATE: CHESTERFIELD COUNTY P.O', Box40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 LANE B. I~-A. MSEY COUNTY ADMiN/STRATOR 'MEMORANDUM The Honorable Members of thc Board of Supervisors -Laac-Ramsey~ County-Adaninistmtor November 16, 2000 SUBJECT: Potential Park Site Acquisition Staffha~. been approached by the Virginia Department of ConservatiOn and Recreation about cooperation for acquisition and operation of a new park site on Falling Creek. We believe that the site offers ,an opportunity particularly for open space and passive recreation in a part of the county which has little remaining undeveloped property.. Please see the attached location map. In brief, acquisition of the site will require General Assembly action to allow the Department of .Conversation and' Recreation to acquire the property and to lease it to the County through a long term one-dollar per year contract. Acquisition costs of approximately $126,000 would be pa/d fifty, percent through a grant opportunity and fifty percent from the proposed General Assembly Action. Prior to going forward with a joint, grant application and request to the General Assembly,'the Department of Conversation and Recreation s/affhas asked for an indication of support from Chesterfield. I would propose to offer the Department of Conservation a letter of support unless you have issues or concerns which should be addressed prior to such action. Please let me know your. comments. If desired, I will arrange for an executive session at the upcoming Board Of Supervisors meeting. Staff would, of coUrse, be glad to meet with you individually m present further information. Please call Brad Hammer at 748~1212 or Mike Golden.at 748-1079 for further details. CC: Brad Hammer Mike Golden PrOviding a FIRST CHOICE community tkrough excellence in public service.. 000130 FERRUM COLLEGEPROPERTY From Estate of Mary B. Stratton Descri~otion See map for location 154 acres Approximately one mile frontage along Falling Creek. Hardwood forest along Falling Creek. Open fields surrounding the inholding parcel. Potential Passive recreation and conservation. Active recreation if the inholding parcel could be acquired. Acquisition $cenerio The property was bequeathed from the estate of Ms. Mary B. Stratton to Ferrum College which has held the property since 1990. It has considerable conservation deed ~restrictions. They would like to sell the property, but they are first required by deed restrictions to offer it to VA State Parks or others considering only their costs to hold the property. David Brickloy of Department of COnservation and Recreation has proposed the following action: Department of Conservation and Recreation secures a contract with Ferrum Departmem of Conservation and Recreation and County jointly ap~p~ for a V!rginia Land. Conservation Grant approximately $63,000 (NOV. 22 application .deadline) (Jan 4th approval date). Department of Conservation and Recreation and County to work out terms for a long-term (30 year) renewable lease for County USe as a park. Seek a Section 1 bill before the General Assembly to 1) Allow Department of Conservation and Recreation site acquisition, 2) Allow Department of Co~ervafion and Recreation long term lease to County, and 3) Fund approx. $63,000 County's share of acquisition cost. County holds meetings with the community for input. Planning Commission Substantial Accord hearing. County develops and operates the park. O00 3 L BOARD OF SUPERVISOR8 ARTH UR S, WARREN CHAIRMAN CLOVER HILL DISTRICT RENNY BUSH t,IUI~PHREY VICE CHAIRMAN MATOACA DISTRICT d. L. McHAI.E, Ul BERMUDA DISTRICT KELLY F.. MILLER DALE DISTRICT EDWARD B. BARBER MIDLOTHLadq DISTRICT November 22, 2000 CHESTERFIELD COUNTY P.O. Box40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 LANE B. RAMSEY COUNTY' ADMINISTRATOR Mr. David O. Brickley, Director Dept. of Conservation and Recreation ~:203 O~vemb-~'St.; 8utte 3'02 Richmond, VA 23219-2010 Grant Proposal Support for Ferrum College, Mary Stratton Property Park Acquisition Dear Mr. Brickley: Thank you for your efforts toward potential acquisition of the Ferrum College property for use as open space and park land. We are prepared to heartily support the land conservation, grant and General Assembly request for acquisition and subsequent lease of the property. We outlined ,the proposal to our Board of Supervisors members in the attached description of the project and are now prepared to lend all of the support that Chesterfield County can to your grant application. We will ask that the General Assembly include funding for the grant match as part of their leg~s!ation to acquire and lease the property. If the legislative proposal moves forward but does not include the matching funds, we will support a request to the Board of Supervisor~ for use Of County funds.. I look forward to working with you and our legislators to make this conservation area become a public place for all citizens to enjoy. Sincerely, ~ Lane B; Ramsey County Administrator Attachment - Memo to Board of Supervisors 11/16/00 Providing a FIRST CHOICE community, through excellence in public service. 000:1.;32 BOARD OF SUPERVISORS ARTHUR S. WARREN CHAIRMAN CLOVER HIM. DISTRICT RENNY BUSH HUHPHREY VICE CHAIRMAN MATOACA DISTRICT J. L McI-IALE, ltl BERMUDA DISTRICT KELLY F. MILLER DALE DISTRICT EDWARD I~. BARBER MIDLOTHIAN' DISTRICT Novemb~ 22, 2000 CHESTERFIELD COUNTY P.O. Box40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 LANE B. RAMSEY COUNTY ADMINISTRATOR Mr. David O. Brickley, Director Dept. of COnservation and Recreation ..... ~:203 Ob-vemo-~. St.; S~t e 3'02 ........... Richmond, 'VA 23219-2010 Orant Proposal Support for Fen'urn College, Mary Stratton Property Park Acquisition D~ar Mr. Brickley: Thank you for your efforts toward potential acquisition of the Ferrum College property for use as open space and park land. We are prepared to heartily supPOrt the land conservation grant and General Assembly request for acquisition and subsequent lease of the property. We outlined the proPOsal to our Board of Supervisors members in the attached description of the project and are now prepared to lend all of the support that Chesterfield County can to your grant application. We' will ask that the General Assembly include funding for the grant match as part of their'legis!ation to acquire and lease the property. If the legislative proposal moves forward but does not include the matching funds, we will support a request to the Board of Supervisor~ for use Of County funds.. I look forward to working with you and our legislators to make this conservation area become a public place for all citizens to enjoy. Sincerely, ~ Lane Bi Ramsey County Administrator Attachment - Memo to Board of Supervisors 11/16/00 Providing a FIRST CHOICE community. through excellence in public service. O001G2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meeting Date: October 23, 2002 Item Number: 10.A. Subiect: Developer Water and Sewer Contracts .County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. .Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: 00-0375 Qualla Farms, Section F Developer: Douglas R. Sowers Contractor: Contract Amount: District: Bookman Construction Company Water Improvements - Wastewater Improvements - Matoaca $128,331.00 $324,427.00 Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: ~--~ Yes No 0001,,34 Agenda Item October 23, 2002 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 01-0121 Summerford - The Woods, Section C B. J. Summerford, LLC Piedmont Construction Company, Incorporated Water Improvements - $50,385.00 Wastewater Improvements - $50,675.25 Matoaca 01-0283 Episcopal Church of Our Savior 2001 Renovations Episcopal Church of Our Savior Dwight Sneed Construction Company Wastewater Improvements - Matoaca (Private) 01-0320 U. S. Filter - 7921 Reycan Road (Polymetrics) U. S. Filter/Ionpure Incorporated Couch Construction Company, Incorporated Water Improvements Dale $8,139.00 01-0420 Brandy Oaks, Section 7 Westbridge Development, Incorporated Piedmont Construction Company, Inc. Water Improvements - Matoaca $48,450.00 O00 ...q5 Agenda Item October 23, 2002 Page 3 o Contract Nunlber: Project Name: Developer: Contractor: Contract Amount: District: 01-0457 St. Mark's United Methodist Church 2001 Addition St. Mark's United Methodist Church Godsey and Son, Incorporated Water Improvements - Wastewater Improvements - Matoaca $28,240.00 $3,000.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0026 Call Federal Credit Union at Cost Co Call Federal Credit Union Gleghorn Excavating, Incorporated Water Improvements - Wastewater Improvements - Dale $31,194.00 $22,870.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0058 Ashbrook, Section 13 Oakbridge Corporation Coastal Utilities, Incorporated Water Improvements - Wastewater Improvements - Matoaca $75,257.95 $117,395.06 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0153 New Deliverance Evangelistic Addition Trustees, New Deliverance Evangelistic Church Possie B. Chenault, Incorporated Water Improvements - Wastewater Improvements - Midlothian $31,455.00 $7,089.21 0001;36 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I .Meeting Date: October 23, 2002 Item Number: 10.B. Subiect: Status of General Fund Balance, District Improvement Fund, and Coun~ Administrator's Comments: Reserve for Future Lease Purchases Capital Projects, County Administrator: .Board Action Requested: ~ummary oflnformation: Preparer: Lane B. Ramsey~ Title: County Administrator Attachments: # O001$? BOARD MEETING DATE 07/01/02 CHESTERFIELD COUNTY GENERAL FUND BALANCE October 23, 2002 DESCRIPTION FY2003 Budgeted Beginning Fund Balance AMOUNT BALANCE $35,272,700 * *Pending outcome of FY2002 Audit Results 000185 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT October 23, 2002 Description Amount Balance FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/2001 FY02 Budgeted Addition 4/4/2001 FY02 Capital Projects 7/25/2001 County's Master Plan Update 9/26/2001 Video equipment for Circuit and General District Courts 10/24/2001 360 West Corridor Plan 11/14/2001 Building Improvements (County Administration) 11/14/2001 Security Enhancements (MH/MR and County Administration) 2/27/2002 Consultant study to develop revitalization/ development strategy for the Cloverleaf Mall Area 4/24/2002 Settlement of the Route 10 widening condemnation lawsuit with Heritage Chevrolet 4/24/2002 Government Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment 8,800,000 (7,579,700) (85,000) (90,000) (70,000) (170,000) (lO7,OOO) (50,000) (25O,OOO) (75,000) 8,600,000 (7,277,800) (140,000) 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 10,111,312 2,833,512 2,693,512 000 .39 000:1.40 Prepared by Accounting Department September 30, 2002 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation/ Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease TOTAL APPROVED AND EXECUTED Original Amount $16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 ~35~L~99,906 Date Ends 11/19 05/04 11/21 03/05 O3/06 09/05 07/05 Outstanding Balance 09/30/02 $14,490,000 16,499 13,725,000 481,814 15,159 13,289 165,915 $28,907,676 PENDING EXECUTION Description Building Construction, Road Construction, Park Improvements and Systems - Certificates of Participation Approved June 26, 2002 Approved Amount $12,000,000 .,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meetin~l Date: October 23, 2002 Item Number: 10.C. Subiect: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: ~ Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: 1Yes ~-~No # 000142 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 23, 2002 Item Number: l~ Subject: Resolution Recognizing Philip Morris U.S.A. for Their Community Efforts and Sponsorship of a Tree Planting Ceremony Honoring Firefighters Lost on September 11, 2001 County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren is requesting the Board adopt the attached resolution recognizing Philip Morris for their community efforts. Summary of Information: On October 1, 2002, a tree planting ceremony was held at Fire Station #15 in honor of the firefighters who lost their lives on September 11, 2001 and for the service of all firefighters in Chesterfield County. Philip Morris will also be planting trees at 12 other fire stations on November 7, 2002 in recognition of the fire service. Preparer: Steve A. Elswick Title: Chief of Fire and Emergency Medical Services Attachments: ~-~No )00144 RECOGNIZING PHILIP MORRIS U.S.A. FOR ITS CONTRIBUTION TO THE CHESTERFIELD COUNTY DEPARTMENT OF FIRE AND EMERGENCY MEDICAL SERVICES WHEREAS, the tragic events of September 11, 2001 caused the loss of life of 343 firefighters in the New York City Fire Department; and WHEREAS, Philip Morris U.S.A. wanted to honor those lives lost, the spirit and service of all of the firefighters involved in September 11, 2001 and all firefighters in the Chesterfield County Fire and Emergency Medical Services (EMS) Department; and WHEREAS, the community spirit and initiative of the employees of Philip Morris U.S.A. has positively impacted Chesterfield County and the members of the Fire and EMS Department; and WHEREAS, Philip Morris U.S.A., its employees and its dedicated community volunteers organized a tree planting ceremony and provided a recognition plaque for the fire service with the participation of the Chesterfield Boys and Girls Club at Fire Station #15 on October 1, 2002; and WHEREAS, Philip Morris U.S.A. will also plant trees at 12 other fire stations in the county as part of their recognition of the fire service in Chesterfield County; and WHEREAS, Mr. Henry Kidd, a Philip Morris U.S.A. employee, was inspired to create a memorial work of art symbolizing the events of September 11, 2001 and the efforts of fire and police personnel; and WHEREAS, Mr. Kidd presented a copy of his memorial print to Chesterfield Fire and EMS to be displayed at Fire Station 15. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of October 2002, publicly recognizes Philip Morris U.S.A. and its valuable employees for their generous contribution to the Department of Fire and Emergency Medical Services and acknowledges its community support in honoring the firefighters who lost their lives on September 11, 2001 and all of the firefighters in Chesterfield County. ooO: ,4$ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meeting Date: October 23, 2002 Item Number: 16. Subiect: Public Hearing to Consider a Revision to the Subdivision Ordinance Relative to the Second Access Requirements at the Time of Zoning County Administrator's Comments: County Administrator: Board Action Requested: The Planning Commission and staff recommend the Board of Supervisors approve the amendment to the Subdivision Ordinance relating to second access requirements, as shown in Attachment A. Summary of Information: The new subdivision ordinance, adopted last year, requires a second access to be provided into a new residential subdivision, when more than 50 lots are created (100 lots under certain circumstances). This ordinance was amended at the Board of Supervisor's public hearing at the request of a local land use attorney to allow relief to this requirement at time of zoning Since adoption, a significant number of zoning applications included a request for relief to this standard. Many times, this relief is sought before the developer has completed a detailed engineering analysis of the site. This means the Board of Supervisors must consider the request with minimum detailed information. The Preparer Thomas E. Jacobson C:DATNAG ENDA/2002/OCT23.2/GOK Title: Director of Plannin.q Attachments: -~No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Planning Commission requested staff to prepare an ordinance amendment to allow relief to the second subdivision access requirement at the time of tentative subdivision approval when detailed design information is available. The Planning Commission held a public hearing and recommends approval of an amendment, as shown in Attachment A, to the Subdivision Ordinance to delete the provision that permits relief to the second access through the zoning process for the following reason(s): · The ordinance will still allow relief to the second access at tentative plat review, when sufficient technical information is available; · The technical information to substantiate the need for relief is typically not available at time of zoning; · While participating in the nearly two year effort to revise the Subdivision Ordinance, the development community requested the relief to the access provision as part of the tentative plat process; · There are no standards included in the Subdivision Ordinance to achieve the relief through the zoning process as there are through the tentative subdivision process. The Board conducted a public hearing on the amendment on June 26, 2002, and directed staff to prepare an alternative, which would allow an appeal of the Planning Commission decision to the Board of Supervisors. Staff drafted the language, as shown in AttacP~ent B, which would allow an appeal to the Board of Supervisors if: 1. The Planning Commission's decision will cause emergency services response times to exceed County Fire Department goals, or 2. The Planning Commission's decision will cause traffic volumes on local streets to exceed the Planning Commission's stub road policy. The Board conducted a public hearing on August 20, 2002, and based upon further discussion directed staff to prepare an alternative, which would allow a simpler standard of appeal of the Planning Commission decision to the Board of Supervisors. The Planning Commission revisited the issue at the September 17, 2002 meeting and advises the Board of their support for patterning the appeal decision in the same manner as the Board's review of Substantial Accord decisions. Staff drafted the lanquage, as shown in Attachment C, which would allow an appeal to the Board of Supervisors if: 000 47 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 An aggrieved person appeals the decision of the Planning Commission to grant the waiver, 2. An aggrieved person appeals the decision of the Planning Commission to deny the waiver if the decision will cause the volume of traffic on a local street to exceed the Planning Commission's Stub Road Policy. 000~4S ATTACHMENT A AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997 AS AMENDED BY AMENDING, AND RE-ENACTING SECTION 17- 76(h) (5) RELATING TO RELIEF TO REQUIRED ACCESS TO A SUBDIVISION OF LAND BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 17-76(h)(5) of the Code of the Coun~ of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows (5) Relief to these requirements may be granted at the time of zoning for cases filed prior to {DATE OF ADOPTION ! EFFECTIVE DATE)T,. After {DATE OF ADOPTION ! EFFECTIVE DATE). relief to these requirements may be granted o~ by the planning commission or director of planning if: a. existing severe topographic, physical or extenuating circumstances exist so that there is no oth~ practical means of providing another access, and I~. financial hardship is not the principal reason for the waiver?-, or ............ , v ......... ~, ........ : t, ............... ~ ............the resu ant traffic on a local street will exceed the Planning Commission's Stub Road Policy as determined by the director of transportation. (2) That this ordinance shall be effective upon adoption. 000 149 ATTACHMENT B AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION17-76(h) (5) RELATING TO REIJEF FROM REQUIRED ACCESS TO A SUBDIVISION OF LAND BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sectionl 7-76(h)(5) of the Code of the County of Chesterfield, 1997, as amended, is amended and re- enacted to read as follows: (5) a. Relief to these requirements may be granted at the time of zoning for cases filed prior to (DATE OF ADOPTION/EFFECTIVE DATE~. After (DATE OF ADOPTION/EFFECTIVE DATE), relief to these requirements may be granted by the planning commission or director of planning if: a. 1. existing severe topographic, physical or extenuating circumstances exist so that there is no other practical means of providing another access, and b. 2. financial hardship is not the principal reason for the waivers. c. 3. In addition, the planning commission may grant relief to these requirements if the resultant traffic on a an existing local street will exceed the planning commission's stub road policy -~ b. Any person aggrieved by the decision of the planning commission to grant the waiver request may appeal the decision to the board of supervisors but only if: 1. The decision will cause delays in emergency responses to the proposed subdivision or to adjacent property which exceed the response goals of the county fire department, or 2. The decision will cause the volume of traffic on a local street to exceed the Planning. Commission's Stub Road Policy. c. Any person aggrieved by the decision of the planning commission to deny the waiver request may appeal to the board of supervisors but only if the decision will cause the volume of traffic on a local street to exceed the Planning Commission's Stub Road Policy. d. No appeal shall be allowed unless the person appealing files a written notice of appeal with the director of planning within ten (10) days after the decision of the planning commission. The provisions of § 17 33 of the Code of the County of Chesterfield shall govern appeals under this section (2) That this ordinance shall become effective immediately upon adoption.. oooa.5o ATTACHMENT C AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION17-76(h) (5) RELATING TO REI JEF FROM REQUIRED ACCESS TO A SUBDIVISION OF LAND BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sectionl 7- 76(h)(5) of the Code of the County of Chesterfield, 1997, as amended, is amended and re- enacted to read as follows: (5) a. Relief to these requirements may be granted at the time of zoning for cases filed prior to (DATE OF ADOPTION/EFFECTIVE DATE~. After (DATE OF ADOPTION/EFFECTIVE DATE), relief to these requirements may be granted by the planning commission or director of planning if: a. 1. existing severe topographic, physical or extenuating circumstances exist so that there is no other practical means of providing another access, and b. 2. financial hardship is not the principal reason for the waiverx. c. 3. In addition, the planning commission may grant relief to these requirements if the resultant traffic on a an existing local street will exceed the anning commission's stub road policy ................ a .............. b. Any person aggrieved by the decision of the planning commission to grant the waiver request may appeal the decision to the board of supervisors. c. Any person aggrieved by the decision of the planning commission to deny the waiver request may appeal to the board of supervisors but only if the decision will cause the volume of traffic on a local street to exceed the planning commission's Stub Road Policy. d. No appeal shall be allowed unless the person appealing files a written notice of appeal with the director of planning within ten (10) days after the decision of the planning commission. The provisions of § 17- 33 of the Code of the County of Chesterfield shall govem appeals under this section. (2) That this ordinance shall become effective immediately upon adoption. Advertising Affidavit (This is not a bill, Please pay from invoice) P. O, Box 85333 Richmond, Virginia 23293~001 (804) 649-6000 CHE,qTF, RFIEI ,D I~OARD OF SI IPF. R VI,qO-R ,q ATTN 1' l,qA FJKO P © ROX 40 CHF.qTF. RF'[EI.D VA [ Accou_~! N. umL] 220806 I 0/16/200?. Date Code Description ~i Size Total Cost ] 1 iq/1612002 -FAK'F_ NOTICRTAKE NOTICF, THAT THE gOARI) (9 ? 00 x 24 00 476.24 ATTACH HERE lVledia General Operations, Publisher of THE RICHMOND TI~IES-DISPATCH This is to certify that the attached TAKE NOTICETA KE NOTICf was published by Richmond Newspapers, Inc, in the City of Richmond, State of Virginia, on the following dates: 10/09/2002 10/16/2002 The first insertion being given Newspaper reference: Sworn to and subscribed before me this Notary Public State of Vir§ inia City of Richmond My COmmission expires 1195469 Supervisor 09/2502 THIS iS NOT A BILL, PLEASE PAY FROIVi iNVOICE, THAN K YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meetin~l Date: October 23, 2002 Item Number: 18. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: ,Summary of Information=: Motion of adjournment and notice of a regularly scheduled meeting to be held on November 13, 2002 at 4:00 p.m. Preparer: Lisa H. Elko Title: Clerk to the Board