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2012-11-14 PacketCHESTERFIELD COUNTY ~~``~y~, BOARD OF SUPERVISORS Page 1 of 1 /j~j AGENDA 119 ~,! ~RCINV" Meeting Date: November 14, 2012 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Attachments: ^ Yes Title: Assistant County Administrator ^ No # 000001 County Administrator's Top 40's List II. I. Critical Proiects/Activities 1. ARWA Reservoir Project 2. Community Risk Analysis/Emergency Service Coverage 3. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 4. GRTC Service (matching funds in FY13 State Budget) -Funding for FY14 5. Irrigation Policies/Demand Management for Water Use 6. Jefferson Davis Streetscape Project - (next phase) - in process 7. Recycling Committee Recommendations 8. Private Sewer Treatment Facility 9. Sports Quest/River City Sportsplex 10. Total Maximum Daily Load (TMDL) Presentation to Board 11. Utilities Policies and Managed Growth Ongoing Proiects/Activities 1. 2013 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases -Phase II started 3/2012 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 10. Efficiency Studies -Countywide 11. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department 12. Financial/Budget Issues 13. Five Story/Three Story Building Renovations 14. Fort Lee Expansion 15. High Speed Rail/Ettrick Train Station 16. Joint Meetings of Board of Supervisors/School Board 17. Magnolia Green CDA 18. RMA 19. RRPDC -Large Jurisdiction Committee 20. RRPDC -Transportation Strategies Work Group (work on hold) 2 L Smith/Wagner Building 22. Sports Tourism Plan Implementation 23. UASI (Regional) ®~TQ~~o2 Updated 10/16/2012 County Administrator's Top 40's List III. Completed Proiects/Activities 1. Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 8/2008 3. Bow Hunting Restrictions - 2/24/2010 4. Business Climate Survey - 7/2008 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 9/2010 7. CBLAB Discussions -12/2009 8. Census 2010/Redistricting - 6/2011 9. Chesterfield Avenue Enhancements Phase 1 - 5/2011 10. Citizen GIS - 5/2010 11. Citizen Satisfaction Survey -12/2008 12. Citizen Satisfaction Survey - 12/2010 13. Comprehensive Plan Adoption -10/2012 14. COPS Grants 15. DCR Erosion & Sediment Control Program - 3/11/11 16. Eastern Midlothian Re-development - Stonebridge (Phase 1) -Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 17. Efficiency Studies -Fire Department and Fleet Management - 6/2008 18. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 19. Electronic Message Centers - 9/2011 20. Electronic Signs -1/2010 21. Board's Emergency Notification Process 22. Employee Health Benefits -Contract Rebid - 8/2011 23. Financial/Budget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 24. 457 Deferred Comp Plan (Approved) 25. Hydrilla Issue 26. Hosting of Hopewell Website 27. Impact Fees for Roads - 9/2008 28. In Focus Implementation - Phase I - 8/2008 29. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 30. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 31. Jefferson Davis Streetscape Project - S/2010 32. Leadership Exchange Visits with City of Richmond 33. 2011 Legislative Program -adopted 11/30/2011 34. Low Impact Development Standards 35. Mass Grading Ordinance (canceled) 36. Meadowdale Library -11/2008 37. Meadowville Interchange -Ribbon Cutting 12/15/2011 000003 2 Updated 10/16/2012 County Administrator's Top 40's List 38. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 39. Minor League Baseball (new team) - 2/2010 40. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 41. Planning Fee Structure (General Increases) - 6/2009 42. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 43. Planning Fees (Holiday for Commercial Projects) - 8/2009 44. Police Chase Policy (Regional) - 5/2010 45. Postal Zip Codes -Changes approved 4/2011, LISPS date of implementation 6/2011 46. Potential Legislation -Impact Fees/Cash Proffers -1/2009 47. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 48. Property Maintenance -Rental Inspection Program 49. Public Safety Pay Plans Implemented (Phase I) - 9/2008 50. Redistricting 2011 Calendar/Process Report 51. Regional Workforce Investment Initiative 52. Results of Operations -11/19/2010 and 11/2011 53. Sign Ordinance 54. Southwest Corridor Water Line - Phase I - 7/2008 55. Sports Tourism Plan -1/2010 56. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 57. Streetlight Policy -12/1/1 D 58. Ukrops Kicker Complex -soccer fields -Opened 8/2009 59. Upper Swift Creek Plan (Adopted) - 6/2008 60. Upper Swift Creek Water Quality Ordinances 61. VDOT Subdivision Street Acceptance Requirements - 7/2009 62. VRS Benefits for New Employees - 7/2010 63. Walk Through Building Permit Process -10/2009 64. Water Issues/Restrictions 65. Website Redesign - 6/2009 66. Wind Energy Systems - 3/10/2010 67. Wireless Internet Access in County Facilities - 9/2008 68. Watkins Centre 69. Woolridge Road Reservoir Crossing Project - S/2010 70. Ukrops Kicker Comples/GRAP Swimming Pool -Stratton Property -Pool opening March, 2012 ~~'~00~ 3 Updated 10/16/2012 ~.c~ ~ y'.t • 1799 _-~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 14, 2012 Item Number: 2.B. Subject: Fort Lee Community Outreach Programs County Administrator's Comments: County Administrator: Board Action R Summary of Information: Colonel Thomas A. Rivard, 59th Ordnance Brigade, efforts of Fort Lee's Ordnance Center and School with the Chesterfield County community, as part U.S. Army. will provide details of the to become actively engaged of a larger effort of the The 59th Ordnance Brigade is a subordinate unit of the Ordnance Center, and the School is commanded by Colonel Rivard. The 59th trains the Army's mechanics, metal workers, repair persons of various types, ammunition handlers, and explosive ordnance technicians. Preparers Janice Blakley Title: Clerk to the Board of Supervisors Attachments: ~ Yes ^ No #Q00005 CpG y~:; ~~, .,.~.~. /169 h~~~~ , CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 14, 2012 Item Number: 5.A. Subject: Resolution Recognizing the 2012 Senior Volunteer Hall of Fame Inductees County Administrator: Board Action Requested: The Chesterfield Senior Volunteer Hall of Fame Committee has requested that the Board recognize the 2012 induction of Ms. Doris Bachmann, Mr. Tom Connolly and Mr. Steven Hudak. Summary of Information: Ms. Bachmann was nominated by Sylvia Castle and the Patchwork Partners Program at Clover Hill Elementary School. She works lovingly with a kindergarten class and then moves to the art room where she shares her artistic talents and instruction with fourth graders. Ms. Bachmann's dedication and positive outlook on life are contagious. She is a tireless, gifted, warm and happy volunteer and has filled an important need and enriched the lives of children at Clover Hill Elementary School. Ms. Bachmann has been a resident of Chesterfield County for 12 years. She was a medical assistant in charge of a doctor's office until her retirement in June 1985.- She has volunteered 180 hours since attaining the age of 65. Mr. Connolly was nominated by Laura Buyalos at Salem Church Elementary School. He is an invaluable asset to the school. He is cheerful, reliable and supportive. Over the last six years, he has taken over many roles in the everyday needs of the school. Mr. Connolly is an integral part of the school community, attending every day and participating in all of the evening events as well. He helps with the school bike unit, provides bus help, helps in the cafeteria daily, as well as assists with reading groups in individual classes. Preparers Debbie Leidheiser Title: Chesterfield County Senior Advocate Attachments: ^ Yes ~ No 00000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Mr. Connolly has been a resident of Chesterfield County for 16 years. He retired in 1995 as an electrical engineer. He has volunteered more than 2,130 hours since attaining the age of 65. Mr. Hudak was nominated by Holly Abbott with CASA (Chesterfield Court Appointed Special Advocates). Mr. Hudak's most significant achievement is the work he has done for CASA. He is a humble man who is always willing to do what is necessary to advocate for the best interests of children. He regularly visits children in their homes, emergency shelter, foster home and school. He goes above and beyond. He does not complain and is not compensated for the thousands of miles he has driven. Mr. Hudak keeps speaking up for children quietly and effectively because he knows their needs well enough to make fact-based recommendations to the court as to their best interests. In addition, Mr. Hudak is part of the AARP Virginia Tax Aide Program and screened applicants for the Commonwealth Clinic. Mr. Hudak has been a resident of Chesterfield County for 10 years. He retired as a Program Manager, Civil Works Construction Projects, in January 2002. He has volunteered more than 1,424 hours since attaining the age of 65. This year, the Chesterfield Senior Volunteer Hall of Fame received 15 applications. These 15 individuals volunteered 87,291 hours of community service since attaining the age of 65. ~~'~~~~ RECOGNIZING SENIOR VOLUNTEER HALL OF FAME INDUCTEES WHEREAS, volunteering is a powerful force for the solution of human problems and the creative use of human resources is essential to a healthy, productive and humane society; and WHEREAS, our nation's heritage is based on citizen involvement and citizen participation, and volunteerism is of enormous benefit in building a better community and a better sense of one's own well being; and WHEREAS, the active involvement of citizens is needed today more than ever to combat growing human and social problems, to renew our belief that these problems can be solved and to strengthen our sense of community; and WHEREAS, volunteering offers all, young and old, the opportunity to participate in the life of their community and to link their talents and resources to address some of the major issues facing our counties, such as education, .hunger, the needs of youths, and of our elderly; and WHEREAS, agencies that benefit from volunteers should show their appreciation and recognition to the many volunteers who possess many skills and talents, which they generously and enthusiastically apply to a variety of community tasks, and encourage others to participate in programs as volunteers; and WHEREAS, fifteen adults in Chesterfield County aged 65-plus have donated 87,291 hours of volunteer service since they have attained the age of 65. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of November 2012, publicly recognizes Ms. Doris Bachmann, Mr. Tom Connolly and Mr. Steven Hudak, who were inducted into the Chesterfield Senior Volunteer Hall of Fame on October 25, 2012, and expresses appreciation to these dedicated volunteers who contribute immeasurably to various programs throughout the area to strengthen our county and build bridges to the future. ~~~Q~ c~ s ~~ y',~<9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 14, 2012 Item Number: 6.A. Subject: Work Session - Social Services Board Presentation County Administrator's Comments: County Administrator: Board Summary of Information: On behalf of the Chesterfield - Colonial Heights Board of Social Services, the Director of the Chesterfield - Colonial Heights Department of Social Services will present information describing the current Social Services environment, revenue and expenditure totals, examples of positive outcomes and challenges facing the agency moving forward. Preparers Marsha L. Sharpe Title: Director Attachments: ^ Yes ~ No # ~~~C~~9 ~,~ ~~ ...rte ,~.,,~ ~' ~.~'~ ®~~~:~ ®~~'~~~ t~~~~~s Revenue DSS FY13 Budget by Funding Stream $339,700 2% $5,040,90 29% $5,074. 30% Total Operating Budget $17,161,800 66,706,400 39% ^ Federal ^ State ^ General Fund ^ Miscellaneous Revenue DSS FY13 Expenditures Salaries and Fringe Benefits ^ Direct Benefits ^ Other Operating Costs Note: $277.8 million not included in Department budget for Assistance Distributed ®~~~@:~~ ~'~ ~~ {\ , ~~.~_'f !l nay ~~~~w CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 14, 2012 Item Number: 8.A.1.a.1. Subiect: Resolution Recognizing Battalion Chief Paul L. Newton, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested. Adoption of attached resolution. Summary of Information: Battalion Chief Paul L. Newton retired from the Fire and Emergency Medical Services Department on November 1, 2012, after providing 34 years of service to the citizens of Chesterfield County. Preparers Edward L. Senter, Jr. Title: Fire Chief Attachments: ^ Yes ~ No # ~,~,~~-~.~~ RECOGNIZING BATTALION CHIEF PAUL L. NEWTON UPON HIS RETIREMENT WHEREAS, Battalion Chief Paul L. Fire and Emergency Medical Services November 1, 2012; and Newton retired from the Chesterfield Department, Chesterfield County, on WHEREAS, Battalion Chief Newton was hired in November 1978 as a fire dispatcher, and became a firefighter in July 1979, graduated from Recruit School #10 and served at the Ettrick and Clover Hill Fire and EMS Stations; and WHEREAS, Battalion Chief Newton was promoted to sergeant in March 1986 and served at the Matoaca, Wagstaff, Dutch Gap, and Bensley Fire and EMS Stations; and promoted to lieutenant in May 1990 and upgraded to captain in January 1992 serving at the Dale, Bensley, and Buford Fire and EMS Stations; and promoted to senior captain in March 1996 and served as the administrative officer on "B" shift as well as the co-director of the Emergency Communications Center while in that rank; and WHEREAS, Battalion Chief Newton was promoted to battalion chief in October 2002 and served in the central and western battalions until June 2009 when he served as the operations division chief in Fire Administration; and WHEREAS, Battalion Chief Newton responded to several significant incidents during his career, including the Days Inn fire, a fire at ICI, the Franklin Street fire in Petersburg, the Colonial Heights Wal-Mart tornado, and a natural gas pipeline fire on Hensley Road, as well as a major chemical spill that impacted the Richmond National Battlefield Park at Drewry's Bluff; and WHEREAS, Battalion Chief Newton was recognized in 1987 with a Life Save Award for his actions in saving a citizen's life after the individual suffered a cardiac arrest, and a Unit Citation for his actions in removing a citizen trapped under an overturned truck; and WHEREAS, Battalion Chief Newton is a Nationally Registered EMT - Paramedic, a graduate of the National Fire Academy Executive Fire Officer Program and an active EMS instructor teaching continuing education and other EMS classes; and WHEREAS, Battalion Chief Newton served as the coordinator for Recruit School #19; Station Design Committee member for the Dutch Gap Fire and EMS Station; project manager for renovations to the Matoaca Fire and EMS Station to accommodate career firefighters; program coordinator for the Dry Hydrant Grant; member of the project team for the Motorola Astro Digital Trunked Radio System in 2001; member of the Revenue Recovery Project Team; participated in the re-write of the Career Development Program and coordinated the regional Wireless 911 initiative, as well as the State Department of Health's transition to the Hospital Emergency Administrative Radio System to comply with Federal and State narrowbanding mandates; and ®'~~r ~~ WHEREAS, Battalion Chief Newton was active in the regional communications enhancement initiatives by representing Chesterfield Fire and EMS on the Capital Region Communications Steering Committee; the Virginia Statewide Communications Interoperability Plan Development Committee; the Regional Preparedness Advisory Committees for Interoperability where he served as Vice-Chair and Chair, as well as the Federal Communications Commission Region 42; and WHEREAS, Battalion Chief Newton also contributed to the Central Virginia Metro Fire Chiefs Operations Committee by coordinating the development of regional Standard Operating Guidelines for Emergency Evacuation and Mayday practices. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Battalion Chief Paul L. Newton, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. ~~~~. ~~D~u "~ 1'!49 _-~ hR47N~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 14, 2012 Item Number: 8.A.1.a.2. Subject: Resolution Recognizing Mr. Mark G. Bryant, Parks and Recreation Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Mark G. Bryant retired on October 31, 2012, after 31 years of service to Chesterfield County. Preparers Michael S. Golden Attachments: ^ yes ~ No ~€~~~ ~~ Title: Director, Parks and Recreation RECOGNIZING MR. MARK G. BRYANT UPON HIS RETIREMENT WHEREAS, Mr. Mark G. Bryant retired from the Chesterfield County Department of Parks and Recreation effective October 31, 2012; and WHEREAS, Mr. Bryant began his public service with Chesterfield County in February 1981, with the Parks and Recreation Department, as a full time Principal County Maintenance Worker, and has continued his service as a Principal County Maintenance Worker within several park districts; and WHEREAS, Mr. Bryant has provided excellent customer service, integrity, work ethic and knowledge in the maintenance and development of Chesterfield County parks and school facilities; and WHEREAS, Mr. Bryant has been an invaluable asset and mainstay for the Parks and Recreation Department for the past 31 years; and WHEREAS, Mr. dependable in responsibilities; WHEREAS, Mr. supervisors, and has served. Bryant has been dedicated, productive and the fulfillment of his position and Bryant will be missed by his co-workers, ,he citizens of Chesterfield County, whom he NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Mark G. Bryant, expresses the appreciation of all residents for his 31 years of service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. ~~~F~~u~ ~~`'F'E`°,`O`y .. L. ~ .y -_ /J 1709 ~--r' ~RCltt CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 14, 2012 Item Number: 8.A.1.a.3. Subject: Resolution Recognizing Mr. Connie L. Sexton, Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Staff requests that the Chesterfield County Board of Supervisors recognize Mr. Connie L. Sexton for his 23 years of service to the Chesterfield County Utilities Department. Preparers Roy E. Covington Title: Director of Utilities Attachments: ^ Yes ~ No # RECOGNIZING MR. CONNIE L. SEXTON UPON HIS RETIREMENT WHEREAS, Mr. Connie L. Sexton retired from the Chesterfield County Utilities Department on November 14, 2012; and WHEREAS, Mr. Sexton began his public service with Chesterfield County in March 1989 in the Utilities Department Water Distribution Section and was later promoted to positions at both the Falling Creek wastewater Treatment Plant and the Proctors Creek Wastewater Treatment Plant; and WHEREAS, on August 21, 1993, Mr. Sexton transferred to a position in the Billing and Customer Service Office and then to New Construction Services where he continued his service until his retirement; and WHEREAS, in recognition of his dedication, skills and exceptional job performance, Mr. Sexton, throughout his career, has received several promotions and numerous certificates of recognition for teamwork, customer service and for dedicated service; and WHEREAS, Mr. Sexton is recognized for his unique aptitude and ability related to customer service, volunteering for additional duties, and working many hours by arriving to the office early or staying late to assist in completing work; and WHEREAS, Mr. Sexton was responsible for the accurate calculation and posting of bill payments from customers who came to pay their bills in person at the Utilities Administration Building; and WHEREAS, Mr. Sexton provided first-class customer service to numerous internal and external customers, including builders and developers, in the most courteous and professional manner; and WHEREAS, Mr. Sexton has demonstrated significant knowledge and excellent leadership skills and has assisted in training, mentoring and developing new employees in the New Construction Services Section to help them become successful; and WHEREAS, Mr. Sexton provided valuable assistance in implementing the new Customer Information System (CIS) without complication due to his willingness to learn the system; and WHEREAS, Mr. Sexton further displayed his dedication to his department by effectively serving as a member of the Utilities Quality Council; and WHEREAS, Mr. Sexton learned and became proficient on the financial system for entering miscellaneous fees and in using the Building Inspection System (POSSE) for entering utility connection information; and ~~~ ~~ WHEREAS, Mr. Sexton exhibited dedication, knowledge, pride and quality in the work he has performed as a Customer Service Representative in the New Construction Services Office and will be greatly missed by his co-workers, as well as the customers he served. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Connie L. Sexton and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his twenty-three years of service to the county. Q~~ ~~ ~~~y~.. ;~`/f(j 1'69 Ifl' ~ hRGMV' , CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 14, 2012 Item Number: 8.A.1.a.4. Subject: Resolution Recognizing Mr. Charles R Detention Home, Upon His Retirement County Administrator's Comments: Chitwood, Chesterfield County Juvenile County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Charles R. Chitwood is retiring from the Chesterfield County Juvenile Detention Home after providing 20 years of service to the citizens of Chesterfield County. Preparers Marilyn G. Brown Attachments: ^ Yes Title: Director, Juvenile Detention Home RECOGNIZING MR. CHARLES R. CHITWOOD UPON HIS RETIREMENT WHEREAS, Mr. Charles R. Chitwood retired from the Chesterfield County Juvenile Detention Home on November 1, 2012, after providing more than 20 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Chitwood has faithfully served the county in the capacity of group home residential counselor, probation supervisor, probation director, detention home program administrator and assistant director; and WHEREAS, Mr. Chitwood was committed to recruiting a diverse and competent workforce during his years as Assistant Director of Chesterfield Juvenile Detention Home; and WHEREAS, Mr. Chitwood was tasked with developing a post-dispositional program during his years as Assistant Director of Chesterfield Juvenile Detention Home, a dispositional alternative to state commitment for use by the judges in Chesterfield County and the City of Colonial Heights; and WHEREAS, Mr. Chitwood was elected the 1982 Employee of the Year for the Twelfth District Court Service Unit; and WHEREAS, Mr. Chitwood served the community on the Board of Wells Athletic Association from 1986 - 1994; and WHEREAS, Mr. Chitwood has been a member of the Emory and Henry College Alumni Association since 1974. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of November 2012, recognizes Mr. Charles R. Chitwood, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his years of loyal service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. ~~.o cOc y''e. ,,.e -ez CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 14, 2012 Item Number: 8.A.1.b. Subject: Resolution Recognizing November as "Pancreatic Cancer Awareness Month" in Chesterfield County County Administrator's Comments: County Administrator: n Keaues~e~: Adoption of the attached resolution. Summary of Information: Mr. Gecker requested that the Board adopt a resolution recognizing November as "Pancreatic Cancer Awareness Month." Pancreatic cancer is the fourth leading cause of cancer death in the United States. Preparers Janice Blakley Attachments: ^ Yes Title ^ No ~w Clerk to the Board RECOGNIZING NOVEMBER AS "PANCREATIC CANCER AWARENESS MONTH" IN CHESTERFIELD COUNTY WHEREAS, in 2012, an estimated 43,920 people will be diagnosed with pancreatic cancer in the United States and 37,390 will die from the disease; and WHEREAS, pancreatic cancer is one of the deadliest cancers and is the fourth leading cause of cancer death in the United States; and WHEREAS, when symptoms of pancreatic cancer present themselves, it is late stage, and 74 percent of pancreatic cancer patients die within the first year of their diagnosis while 94 percent of pancreatic cancer patients die within the first five years; and WHEREAS, approximately 858 deaths will occur in the Commonwealth of Virginia in 2012 from this disease; and WHEREAS, the incidence and death rates for pancreatic cancer are increasing, and pancreatic cancer is anticipated to move from the fourth to the second leading cause of cancer death in the United States by 2020, and possibly as early as 2015; and WHEREAS, the federal government invests significantly less money in pancreatic cancer research than it does in any of the other leading cancer killers, and pancreatic cancer research constitutes only approximately two percent of the National Cancer Institute's federal research funding, a figure far too low given the severity of the disease, its mortality rate, and how little is known about how to arrest it; and WHEREAS, the Pancreatic Cancer Action Network is the national organization serving the pancreatic cancer community in Chesterfield County and nationwide through a comprehensive approach that includes public policy, research funding, patient services, and public awareness and education related to developing effective treatments and a cure for pancreatic cancer; and WHEREAS, the Pancreatic Cancer Action Network and its affiliates in Chesterfield County support those patients currently battling pancreatic cancer, as well as those who have lost their lives to the disease, and are committed to nothing less than a cure; and WHEREAS, the good health and well-being of the residents of Chesterfield County are enhanced as a direct result of increased awareness about pancreatic cancer and research into early detection, causes, and effective treatments. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the month of November as "Pancreatic Cancer Awareness Month" in Chesterfield County and calls this recognition to the attention of all its citizens. ~'~~~~' f~~~y ~~ ~iav __ R CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 14, 2012 Item Number: 8.A.1.c. Subject: Resolution Recognizing Mr. Handy L. Lindsey, Jr. for His Service as President and CEO of The Cameron Foundation County Administrator's Comments: County Administrator: Board Action Regueste-d~` Adoption of the attached resolution. Summary of Information: Mr. Elswick and Ms. Jaeckle requested that the Board adopt the attached resolution recognizing Mr. Handy L. Lindsey, Jr. for his service as The Cameron Foundation's first President and CEO. The resolution will be presented to Mr. Lindsey at a farewell reception on November 20tH Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # ~~~~~ RECOGNIZING MR. HANDY L. LINDSEY, JR. FOR HIS OUTSTANDING SERVICE TO THE CAMERON FOUNDATION AND THE CITIZENS OF CHESTERFIELD COUNTY WHEREAS, Mr. Handy L. Lindsey, Jr. has been instrumental in advancing The Cameron Foundation's mission to improve the health and quality of life for people living in the County of Chesterfield; and WHEREAS, Mr. Lindsey's visionary leadership has fostered meaningful partnerships among public, private and nonprofit organizations working toward this greater good; and WHEREAS, Mr. Lindsey brought with his leadership a rich background in philanthropy and a lifelong passion for community building; and WHEREAS, Mr. Lindsey has been instrumental in the development of a number of initiatives by The Cameron Foundation, with a special emphasis on capacity building for the nonprofit sector; and WHEREAS, Mr. Lindsey departs his position as President and CEO of The Cameron Foundation after inspiring excellence since February 2004; and WHEREAS, the County of Chesterfield wishes to recognize the many contributions that Mr. Lindsey has made to this community. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Handy L. Lindsey, Jr. for his exemplary dedication, commitment and service as The Cameron Foundation's first President and CEO. ~'~' ~~ ~: o CMG ~, .A. __ 1769 / ' `l1l6iN~,'- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 14, 2012 Item Number: 8.A.2. Subiect: Authorize the Appropriation of State Criminal Alien Assistance Program Grant Funds from the Department of Justice for the Chesterfield County Sheriff's Office County Administrator's Comments: County Administrator; The Board of Supervisors is requested to appropriate $162,924 in grant funds from the State Criminal Alien Assistance Program to partially offset the cost of housing illegal aliens in the Chesterfield County Jail. Summary of Information: Since 2001, the Sheriff's Office has participated in the Department of Justice State Criminal Alien Assistance Program. The purpose of this program is to provide partial reimbursement to localities to offset the cost of housing illegal aliens in local jail facilities. Recipients are required to designate the purpose for which funds will be utilized. Approval of this request will authorize appropriation of funds to offset the costs of jail deputy salaries. Preparer: Dennis S. Proffitt Preparer: Allan M. Carmody Attachments: ~ Yes Title: Sheriff Title: Director, Budget and Management CD c OG y r, k ~.~ G11 1]8y ff/ ~yRC141V'-:. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 14, 2012 Item Number: 8.A.3. Subject: Authorize the Receipt and Appropriation of Grant Continuation Funds from the Department of Criminal Justice Services for the Chesterfield County Sheriff's Office BRIDGE Substance Abuse Treatment Program County Administrator's Comments: County Administrator: B The Board of Supervisors is requested to receive and appropriate $62,898 in grant continuation funds from the Residential Substance Abuse Treatment Grant to support the BRIDGE substance abuse treatment program. Summary of Information: In conjunction with the Governor's reentry initiative, the Chesterfield County Sheriff's Office has created the BRIDGE Program in partnership with other county departments and non-profit treatment providers . The goals of this program are to decrease recidivism of inmates with substance abuse problems, increase participant understanding of the relationship between criminal behavior and substance abuse, and to increase participant engagement in treatment and/or support services post release. Individuals identified by the jail's classification unit are individually screened for BRIDGE and are offered the option to participate as an alternative to incarceration within the general population. Preparer: Dennis S. Proffitt Preparer: Allan M. Carmody Attachments: ~ Yes Title: Sheriff Title: Director, Budget and Management ^ No # ~~~~n~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) If the offer is accepted, the inmate is moved to a separate pod of the jail along with other program participants. They then complete a 16-week program that provides numerous support, educational and treatment programs. To date, the Sheriff's Office and six partner agencies have been able to operate the Bridge Program using donated staff. However, service gaps exist within the current program to include effectively aiding in the offenders' re-entry through additional individual aftercare services. Continuation of this grant award will allow the program to fortify the existing shared services to fill these gaps by ensuring the continuity of services currently being provided and by extending the program into post release with individual release and aftercare planning. Continuation grant funding allows for program management by trained mental health professionals. Specifically, this continuation grant would fund the existing positions of a part-time Senior Clinician and a full-time Case Manager who will provide treatment and/or support through individual, group, or case management services to eliminate or mitigate barriers to offenders' successful community re-integration. This funding will also support the purchase of education and training materials as well as computer software for case management and substance abuse risk assessments. Any positions funded by the program would be contingent upon the continued receipt of grant funding and the evaluation of performance measures. A local cash match is required and will be paid for through the Jail Inmate Canteen Fund. Staff Recommendations: Staff recommends the Board accept and appropriate funds awarded by Department of Criminal Justice Services for the Chesterfield County Sheriff's Office BRIDGE Substance Abuse Treatment Program in the amount of $62,989 with a local match requirement of $20,966. The source of funding for the local match is the Jail Inmate Canteen Fund. This is the second year the Sheriff's Office has received grant funding. ~~ ~~ y`~',: ~~~~ ~--- 1:69 ~~ hRGM~~' :< CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 14, 2012 Item Number: 8.A.4. Subiect: Approval of a Mutual Aid Agreement Between Chesterfield County Fire and EMS and the Fort Lee Fire and Emergency Services Division County Administrator's Comments: County Administrator: The Board is requested to authorize the County Administrator to execute this Mutual Aid Agreement with the Fort Lee Fire and Emergency Services Division. Summary of Information: Chesterfield County Fire and EMS (CFEMS) and the Fort Lee Fire and Emergency Services Division (Fort Lee F&ESD) seek to enter into a Mutual Aid Agreement that calls for CFEMS to provide assistance, upon request and when available, to the Fort Lee Fire and Emergency Services Division at any location within the jurisdiction of the Fort Lee Fire and Emergency Services Division. In return, the Fort Lee Fire and Emergency Services Division will respond, upon request by CFEMS and when available, to any area of Chesterfield County to augment the County's firefighting force. This Agreement will remain in effect until cancelled by mutual agreement of the parties or upon thirty days written notice of cancellation by one party to the other. Preparers Edward L. Senter, Jr. Attachments: ^ Yes ~ No ~~~~; Title: Fire Chief 30:89075.1 MUTUAL AID AGREEMENT BETWEEN FORT LEE FIRE AND EMERGENCY MEDICAL SERVICES (DEPARTMENT OF THE ARMY) AND COUNTY OF CHESTERFIELD, FIRE AND EMERGENCY MEDICAL SERVICES This agreement, entered into this 14th day of November 2012, between the Secretary of the Army, acting pursuant to the authority of section 1856a, title 42, United States Code, and the Chesterfield County Fire & EMS is to secure for each the benefits of mutual aid in fire prevention, the protection of life and property from fire, and firefighting to include emergency services, including basic medical support, basic and advanced life support, hazardous material containment and confinement, and special rescue events involving vehicular and water mishaps, and trench, building, and confined space extractions. It is agreed that: a. On request to a representative of the Fort Lee Fire and Emergency Services Division by a representative of the Chesterfield County Fire & EMS, firefighting equipment and personnel of the Fort Lee Fire and Emergency Services Division will be dispatched when available to any point within the area for which the Chesterfield County Fire & EMS normally provides fire protection as designated by the representative of the Chesterfield County Fire & EMS. b. On request to a representative of the Chesterfield County Fire & EMS by a representative of the Fort Lee Fire and Emergency Services Division, firefighting equipment and personnel of the Chesterfield County Fire & EMS will be dispatched when available to any point within the firefighting jurisdiction of the Fort Lee Fire and Emergency Services Division. c. The rendering of assistance under the terms of this agreement shall not be mandatory, but the party receiving the request for assistance should immediately inform the requesting department if, for any reason, assistance cannot be rendered. d. Any dispatch of equipment and personnel pursuant to this agreement is subject to the following conditions: (1) Any request for aid under this agreement will specify the location to which the equipment and personnel are to be dispatched; however, the amount and type of equipment and number of personnel to be furnished will be determined by a representative of the responding organization. (2) The responding organization will report to the officer in charge of the requesting organization at the location to which the equipment is dispatched, and will be subject to the orders of the official. (3) A responding organization will be released by the requesting organization when the services of the responding organization are no longer required, or when the responding organization is needed within the area for which it normally provides fire protection. (4) If a crash of aircraft owned or operated by the United States or military aircraft of any foreign nation occurs within the area for which the Chesterfield County Fire & EMS ~'~~~~i normally provides fire protection, the Chief of the Fort Lee Fire and Emergency Services Division or his or her representative will become part of the Unified Command on arrival at the scene of the crash. e. Each party hereby waives all claims against every other party for compensation of any loss, damage, injury or death occurring as a consequence of the performance of this agreement except those claims authorized under 15 U.S.C. 2210. f. The chief fire officers and personnel of the fire departments of both parties to this agreement are invited and encouraged, on a reciprocal basis, to frequently visit each other's activities for guided familiarization tours consistent with local security requirements and, as feasible, to jointly conduct prefire planning inspections and drills. g. The technical heads of the fire departments of the parties to this agreement are authorized and directed to meet and draft any detailed plans and procedures of operation necessary to effectively implement this agreement. Such plans and procedures of operations shall become effective upon ratification by the signatory parties. h. All equipment used by Chesterfield County Fire & EMS in carrying out this agreement will be owned by the Chesterfield County Fire & EMS; and all personnel acting for Chesterfield County Fire & EMS under this agreement will be an employee or volunteer member of Chesterfield County Fire & EMS. When services are provided under this agreement, it is acknowledged that employees of Fort Lee Fire and Emergency Services Division and Chesterfield County Fire & EMS are performing their official duties within the scope of their employment with their respective employer. Accordingly, all employees called to service under this agreement shall be paid by his or her employer and covered by his or her employer's workers' compensation and other insurance and benefits. This Mutual Aid Agreement supersedes any and all mutual aid agreements and any other related agreements for fire and rescue service between the parties. This agreement shall become effective upon the date hereof and remain in full force and effect until cancelled by mutual agreement of the parties hereto or by written notice by one party to the other party, giving thirty (30) days notice of said cancellation. For Fort Lee Fire and Emergency Services Division For the Secretary of the Army County of Chesterfield By RODNEY D. EDGE Colonel, US Army Garrison Commander sy JAMES J. L. STEGMAIER County Administrator ~~.~° ~~ c,,~y~k CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 14, 2012 Item Number: 8.A.5. Subject: State Roads Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Adoption of a resolution for referenced state roads acceptance. Summary of Information: Matoaca District: Heart Quake Section 3 at Foxcreek Preparers Richard M McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No #~~~:~ ~~ TO: Board of Swpervisors FROM: Deparkm ent of Environmental Engineering SUBJECT: Mate Road Acceptance -HEART QUAKE SECTION ~ AT FOXCREEK DISTRICT: MATOACA hAEETINO DATE: November 14, 2012 ROADS FOR CONSIDERATION: FALCONERS TER HEATHW44d CT MDFIIGHT XIHG WINTERS PREY TRL Vicinity hllap: HEART GIIIAKE SEGTIaN 3 AT Ft~XCREEK '~'I ~_ ' ~ 1. RED S ETTER LN '~-t~ 10 2.hlahIGRHOUSETRI 3. FELL P ONY CT 4. HElff HCLIFF CT 5. LILTING BRANCH QUAY 6. UUALKERS CH~sSE 7. THISTLEDEUUMEUUS $. PRESCdTTS LEL1=L 9. HIDDEN SEDGE CT 10. SOHO TURN Producatl 61' ~,17e~13r11e1d ~_eunt; G IS ~~~~a~~: ~~ ,. .. ~~~/,// !9RCr~u CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 14, 2012 Item Number: 8.A.6. Subject: Acceptance of a Donation from Dominion Virginia Power County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to accept and appropriate a donation of $180,000 from Dominion Virginia Power. Summary of Information: As part of Dominion's mitigation for impacts to cultural resources associated with the Fossil Fuel Combustion Products (FFCP) disposal facility, Dominion Virginia Power in conjunction with the Chesterfield Historical Society and Parks and Recreation have identified three sites in Chesterfield County that would provide in-kind mitigation. Dominion has offered a one-time donation to Chesterfield County to assist in the restoration and preservation of historic sites and operating dollars for educational programming within the county. Dominion has offered $50,000 to be used for non-recurring Native American education and cultural programming at Henricus Historical Park. On the capital side, $50,000 has been offered to assist with the preservation and restoration of the historic home at Point of Rocks, while an additional $80,000 has been offered to assist with signage improvements at various Civil War sites in Chesterfield County. Preparer: Michael S. Golden Title: Director, Parks and Recreation Preparer: Allan M. Carmody Title: Budget & Management Attachments: ^ Yes ^ No # n CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) The donation for Civil War site improvements does have a fifty percent match requirement which can be met within funds already appropriated in the current year Parks and Recreation CIP funds for Civil War site improvements. The Chesterfield Historical Society and Parks and Recreation recommend approval. ~: ~, ~~~~~ °Oy ~ ~~ ~~ ,~..~.- nae hitcM~T'" " CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: November 14, 2012 Item Number: 8.A.7.a. Subiect: Set a Public Hearing to Consider Lease of Real Property at Robious Landing Park for the Operation of the Robious Landing Boathouse County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing for November 28, 2012 to consider lease of real property at the Robious Landing Park. Summary of Information: The Robious Landing boathouse has been leased to the Virginia Boat Club (VBC) since February 2008. The current lease agreement (attached) terminates on January 31; 2013, but it may be renewed by mutual consent of the parties for two additional five year terms. The VBC has requested renewal of the lease. The Parks and Recreation Advisory Commission recommend that the lease be renewed with the VBC for the two renewal terms which will extend the lease to January 31, 2023. Preparers Michael S. Golden Attachments: ^ Yes Title: Director, Parks and Recreation ^ No # ~~~F ~ y~ LEASE AGREEMENT THIS LEASE AGREEMENT, dated ~AnI.31,ZOp~ , by and betv~en the ~Q T~'~ OF ~STERFIELD. VIRGINIA, a political subdivision of the Commomvealth of Virginia, Lessor, herein referned to as "COUNTY," an,d the VIRGIl~IIA BOAT CLUB, a Virginia not for profit corporation located at P. O. Box 26051, Richmond, Virginia, 23260-6051, Lessee, hereinreferredto as `WBC:' WITNESSETH: THAT in consideration of the mutual covenants contained herein, the COUNTY and VBC hereby agree as follow: 1. COUNTY hereby rents a~ leases to VBC and VBC hereby rents and hires from COUNTY, upon the conditions hereinafter set forth, the fiollowing real property, herein reiien+ed. to as "Premises," to-wit: The Robious Landing Boathouse located at 3800 James River Road, Midlothian, Virginia 2. The term of this lease shall be five (5) years commencing on~g. ~.'~ 2ovp, ,and terminating on J N. ~?.~ t 3 unless otherwise terminated by the COUNTY for cause. This agt may be renewed. by mutual consent of the parties for Z additional terms of five (5) years each 3. VBC shall use the Premises for operation of the boathouse and for no other purpose unless approved by the COUNTY in writing. VBC's lease of the Premises shall be contingent upon VBC's continued operation as an approved County Parks & Recreation co-sponsored organization and compliance with all applicable Parks& Recreation Hiles, regulations, and policies 4. As consideration for the COIJNTY's lease of the Premises to VBC, VBC shall manage and operate the Premises for the benefit of the public. VBC's members who store boats on the Premises a$ of the date of this agreement shall be permitted to remain on the Premises, but beginning on the date of this agreement and for the remainder of the term of this agreement, VBC shall accommodate requests for boat storage on a first come first served basis as availability permits. Membership in the VBC shall not be required as a prerequi~te to use the Premises by the public or storage of boats on the Premises. VBC shall give priority to boat storage requests that come from the COUNTY, Counnty Schools, and from Chesterfield County residents over all other requests. VBC shall permit on the Premises only the storage of boats used for sweep rowing and sculling, except as the COiJNTY may permit in vvriting. VBC may subject the public's access to and use of the Premises to reasonable rules and regulations as approved by the COUNTY. 5. VBC shall provide to the COUNTY, prior to occupying the Premises, an insurance policy of Comprehensive Geneeral Liability including contractual liability with limits ofnot less than $1,000,000 per occinrence and $2,000,000 in the aggregate and shall show the COUNTY as an additional insured; Workers compensation including USL&H on an "if any" basis. Should VBC exercise its option to make improvements to the Premises provided the COUNTY approves such improvements, then VBC shall be respons~le for securing a policy of builder's risk insurance in an amount acceptable 0600:~~o~o.i ~ y ,1 ~ to the COUNTY'S Risk Manager, and the COUNTY shall be named as loss payee. In nQ event will the limit on the builder's risk policy be more than the total of the original replacement cost of the existing structure phis the cost ofthe improvement. 6. VBC shall not assign this lease or sublet the Premises or any portion thereof. 7. VBC shall be responsible for any and all repairs and maintenance of the Premises, except as agreed upon by COUNTY and VBC. VBC shall be permitted to make improvements to the Premises provided the COUNTY approves such improvements. All improvements to the Premises shall be deemed to constitute a part of the real property and the ov~-nership of such improvements shall vest in COUNTY. 8. COUNTY shall have the right to enter upon the Premises at any time for the purpose of making, inspection. 9. VBC shall be responsible for maintaining the Premises in accordance with all applicable hentth and safety codes and regulations. 10. Upon the termmetion of the lease, VBC shall completely vacate the Premises, including the removal of all of VBC's memiber's property. No right of storage is given by this agreement and COUNTY has no duty to protect VBC's member's possessions against loss. 11. In the event of any default by VBC in the terms of this agreement, the COUNTY may terminate this agr if VBC does not cure such default within 10 days of VBC's receipt of written notice of such default. 12. VBC shall indemnify and hold harmless the COUNTY, its officials, officers, agents, servants and employees from any claims, costs, expenses, damages, liabdities, losses, or judgments arising out of, or in connection with, any claim, demand or action made by a third party, if such are sustained as a director indirect consequence of VBC's use of the Premises and are a direct or indirect result of the acts or omissions of the VBC or its agents, contractozs, employees, members, or guests. 13. Notices maybe served upon the VBC in person or by certified mad addressed to the address listed above. Written notice to the COUNTY must be presented in person or waded to the Qa~ncs ;. ~ZCG• Office, P.O. Box 40, Chesterfield, Virginia, 23832, or at such other place as the COUNTY may from time to time designate in writing to the VBC. 14. This written lease agreement represents the parties' full and complete ; there are no other agreements, either written or oral This agreement may be modified or altered only by a writing signed by both parties. 15. Any action brought to enforce any provision of the is agreement shall be brought in the Circuit Court for Chesterfield County. This agreement shall be construed in accordance with the laws of the Commonwealth of Virginia 0600:77070.1 ~ `} ~~~4- Witness the following signatures and seals: ,~ ~- ~..- State of V 1~ CitylCo~mty oft i ~ awit: -=NBA - I, ,~ K~i~..- , a Notary Public in and for the City/County and State aforesaid, do hereby certify that this day personally appeared before me in my jurisdiction aforesain b~' ~-J ~ ~ Klbbc,-~ , whose nanoes are signed to the foregoing writing and acknowledged the same before me. ~`'~ ... ~ Given under my hand ~ O,.~n ~ 1 20~. - ' ; - - My commission expires: n2 f 2 O ~ t . ~. ~ Registration Number ~-~ ~p~ gy ~`~`~ NOTARY PUBLIC ~cru-uu~ NOTAftYPIlBtJC canMONwFxTM oR vx~cavu~ Mrsaxoc~aes ~.se,~~ co~nssaN~r~aaee~ ~'~ ~'~~ 0600:77070.1 1~ ~~~ ATTEST: COUNTY OF CHESTERFIELD, ---_. VIRGINIA CO Y ADMINISTRATOR BY: ~'C. CHAIRMAN BOARD OF SUPERVISORS AP ROVED AS TO FORM: ASSISTANT COL7NTY ATTORNEY State of Virginia, County of Chesterfield, to-wit: I, S ~ a Notary Public in and for the City/County and State aforesaid, do by certify that this day personally appeared before me in my won aforesaid c'~ r ~~ s ~ ~u c t ~ ,CHAIRMAN OF THE BOARD OF SUPERVISORS, and g ;~- ,for COUNTY ADMINISTRATOR, whose na~orles are signed to the foregoing wri and acknowledged the same before me. Given under my hand ~e~ . ~ ~ 20 0~5 My commission expires: 3/ 3 ~ ~ I I Registration Number: 1 l L1 ~ ~ q ~- N Y PUBLIC Jay D. Galusha Commonwealth of ~rflinla Notary Public ~* Commission No. 114519 My Commission Expires 03/31!20 ~ ~ 0600:77070.1 1~ ~~'~ y ~ CoG ~~ ...1749 ~RG[N~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 14, 2012 Item Number: 8.A.7.b. Subject: Set a Public Hearing to Consider the Personal Property Tax Exemption Request of Swift Creek Mill Theatre, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing for December 12, 2012 to consider the tax exemption request of Swift Creek Mill Theatre, Inc. Summary of Information: Under Virginia law, personal property used by tax exempt organizations for cultural purposes may be classified as exempt from taxation by the Board of Supervisors. This year Swift Creek Mill Theatre, Inc. ("Swift Creek"), a non-profit organization with an office in Chesterfield County, has requested a tax exemption for personal property located at the theatre's offices at 17401 Jefferson Davis Highway. Swift Creek is a cultural organization, incorporated under Virginia law, which has provided live professional theatre performance to the public since 1965. In 2012, it owned personal property assessed at $13,459 leading to a tax of $532.97. Preparers Jeffrey L. Mincks Title: County Attorney 0505:89104.1 Attachments: ^ Yes ~ No #~~,~~-~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with Swift Creek's status as a cultural, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. In order to consider this request, the Board must schedule a public hearing for December 12, 2012. 0505:89104.1. ~~-~'~~= ~. CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. Swift Creek is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. Swift Creek possesses a current annual alcoholic beverage license for serving alcoholic beverages for use on the property as part of its dinner theatre operation; 3. No director of Swift Creek is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of Swift Creek inures to the benefit of any individual; 5. Swift Creek provides services for the common good of the public; and 6. Swift Creek does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:89104.1 ~ coG u ~~ 1749 `1RGIN~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 14, 2012 Item Number: 8.A.7.c.1. Subject: Set a Public Hearing to Consider the Real Estate Tax Exemption Request of New Life For Youth, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing for December 12, 2012 to consider the real estate tax exemption request of New Life For Youth, Inc. Summary of Information: Under Virginia law, real and personal property used for religious, benevolent, and educational purposes may be classified as exempt from taxation by the Board of Supervisors. This year, New Life For Youth, Inc. (NLFYI), a religious, benevolent, and educational non-profit organization has requested a tax exemption for a 10.959 acre parcel (Parcel No. 766697381000000) located at 2501 Turner Road. A map of the parcel is attached. NLFYI uses the property for religious classes and prayer trails, for a thrift store and food bank, to teach vocational skills in conjunction with the operation of the food bank, and to provide outreach events such as charitable meals. Preparers Jeffrey L. Mincks Title: County Attorney 0505:89106.1 Attachments: ^ Yes ~ No ~~~;k ~,~` CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The parcel is assessed at $1,142,700, leading to an annual real estate tax of $10,855.65. The assessment exceeds the $5,000 cap which the Board's policy permits for the consideration of tax exemptions. Accordingly, to consider this request above $5,000, the Board would have to waive its policy by unanimous vote. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with NLFYI's status as a religious, benevolent, and educational non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. In order to consider this request, the Board must schedule a public hearing for December 12, 2012. Staff recommends that the Board only consider this request, after a public hearing, in an amount not to exceed $5,000. 0505:89106.1 ~~~~° CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. NLFYI is exempt from taxation pursuant to ~501(c) of the Internal Revenue Code; 2. NLFYI does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of NLFYI is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of NLFYI inures to the benefit of any individual; 5. NLFYI provides services for the common good of the public; and 6. NLFYI does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:89106.1 ~l'II N ITS' METH New Life Fc~r `~'c~uth, Inc. ~~~ ~~ '~ New Life For Youxh, Inc. '` PIN : 766 6~7 3~'I ~ a00U~ 25Q1 Turner Road ~~ ',',~ .~. '~ ,~.~ Chesterfield County Right of Way UfFc~ f~v~ ~,~ ~ ~`~~~%~ E November 1 , 2012 s I IICi -31&.'~I RPt _ _ _ ~R c~G y u ~.e -~~1749 ~RGIN~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 14, 2012 Item Number: 8.A.7.c.2. Subject: Set a Public Hearing to Consider the Real Estate Tax Exemption Request of Chesterfield Alternatives, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing for December 12, 2012 to consider the real estate tax exemption request of Chesterfield Alternatives, Inc. Summary of Information: Under Virginia law, real and personal property used for benevolent purposes may be classified as exempt from taxation by the Board of Supervisors. This year, Chesterfield Alternatives, Inc ("CAI") a benevolent, non-profit organization has requested a tax exemption for a 2.852-acre parcel (Parcel No. 772617151500000) located at 193900 Church Road. A map of the parcel is attached. CAI uses the property as a group home for adults with intellectual disabilities. The home is licensed by the Virginia Department of Behavioral Health and Developmental Services. Residential support services are provided by the County's Community Services Board. Preparers Jeffrey L. Mincks Title: County Attorney 0505:89107.1 Attachments: ^ Yes ~ No #~+Q"~~"~ `' CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The parcel is assessed at $245,900, leading to an annual real estate tax of $2,336.05. If the Board chooses to grant the exemption, staff recommends that the exemption be limited to $5,000, which is the maximum amount permitted by the Board's policy. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with CAI's status as a benevolent, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. In order to consider this request, the Board must schedule a public hearing for December 12, 2012. Staff recommends that the Board only consider this request, after a public hearing, in an amount not to exceed $5,000. 0505:89107.1 ~~~~3 CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. CAI is exempt from taxation pursuant to ~501(c) of the Internal Revenue Code; 2. CAI does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of CAI is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of CAI inures to the benefit of any individual; 5. CAI provides services for the common good of the public; and 6. CAI does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:89107.1 l3~~~J 6 VICIhJIT'Y KET~GH ~Che~terfi~ld Altern~ti~v~s, Inc. Chesterfield r~-Iterna#ives, Inc. PIN: 772 f17 115 ~~tJ~Q 1~~t3t~ Church F#oad ~~' ~~ ~~~ ~~~ N Chesterfieltt ~C~unty Right ~f Way Office W f+-E ~~~ November 1 , 2012 s I I~ci - I97.?5 Pet ~~D c~G m ~ a~ "'1749 -~ ~'RGIN~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 14, 2012 Item Number: 8.A.7.c.3. Subject: Set a Public Hearing to Consider the Real Estate Tax Exemption Request of Affordable Residences of Chesterfield, II County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested 12, 2012 to consider the real estate Residences of Chesterfield, II. Summary of Information: to set a public hearing for December tax exemption request of Affordable Under Virginia law, real and personal property used for benevolent purposes may be classified as exempt from taxation by the Board of Supervisors. This year, Affordable Residences of Chesterfield, II("ARCII") a benevolent, non- profit organization has requested a tax exemption for a 1.622-acre parcel (Parcel No. 790679718900000) located at 2700 Bensley Commons Boulevard. A map of the parcel is attached. ARCII uses the property to provide low cost child care services to poor and distressed families and individuals living in the adjacent, affordable housing community, in order to promote health, security, and quality of life to the residents and to combat deterioration of the community. The child- care facility is operated by the YMCA at rates below market value. Preparers Jeffrey L. Mincks Title: County Attorney 0505:89108.1 Attachments: ^ Yes ~ No # ~u~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The parcel is assessed at $1,561,000, leading to an annual real estate tax of $14,829.50. If the Board chooses to grant the exemption, staff recommends that the exemption be limited to $5,000, which is the maximum amount permitted by the Board's policy. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with ARCII's status as a benevolent, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. In order to consider this request, the Board must schedule a public hearing for December 12, 2012. Staff recommends that the Board only consider this request, after a public hearing, in an amount not to exceed $5,000. 0505:89108.1 CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. ARCII is exempt from taxation pursuant to §501(0) of the Internal Revenue Code; 2. ARCII does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of ARCII is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of ARCII inures to the benefit of any individual; 5. ARCII provides services for the common good of the public; and 6. ARCII does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:89108.1 ~-l l~ I N I TY' ~ E TAG H Affordable Residences In hest~rfiel~d, II '~' Affordable Residences In Chesterfield, II ~ PIN: 790- ~l~'1 ~~ 40t10~ 27~~ Beasley Commons Blvd ,~ ~~. .~~ ~ .~ "~ ~ . '~ • ,~+ ~- ~ ~~ N ice, ~Chest~rfiel~i County Right Hof Way office W ~ ~~ +~ E ~~~ November 1, 201 ~:T. 1 OCI - X0.93 4e t ~~ ~~~ c~G ~~ J ~ 1749 _~ ~RGINIQ' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 14, 2012 Item Number: 8.A.7.c.4. Subiect: Set a Public Hearing to Consider the Real Estate Tax Exemption Request of Richmond Affordable Housing County Administrator's Comments: County Administr~ Board Action Reg The Board of Supervisors is requested to set a public hearing for December 12, 2012 to consider the real estate tax exemption request of Richmond Affordable Housing. Summary of Information: Under Virginia law, real and personal property used for benevolent purposes may be classified as exempt from taxation by the Board of Supervisors. This year, Richmond Affordable Housing ("RAH") a benevolent, non-profit organization has requested a tax exemption for two parcels, a .939-acre parcel (Parcel No. 790679438400000) and a .605-acre parcel (Parcel No. 790679548400000). The parcels are adjacent and located at 2740 Bensley Commons Boulevard. A map of the parcels is attached. RAH uses the .605-acre parcel to provide no cost adult day care services. The facility is operated by the County's Community Services Board. The adjacent, .939-acre parcel, is used as a parking lot for the day care facility. Preparers Jeffrey L. Mincks Title: County Attorney 0505:89109.1 Attachments: ^ Yes ~ No # ~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The parcels are assessed at $1,919,500, leading to an annual real estate tax of $18,235.25. If the Board chooses to grant the exemption, staff recommends that the exemption be limited to $5,000, which is the maximum amount permitted by the Board's policy. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with RAH's status as a benevolent, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. In order to consider this request, the Board must schedule a public hearing for December 12, 2012. Staff recommends that the Board only consider this request, after a public hearing, in an amount not to exceed $5,000. 0505:89109.1 ~3~-~.~"? r~v~e CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. RAH is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. RAH does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of RAH is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of RAH inures to the benefit of any individual; 5. RAH provides services for the common good of the public; and 6. RAH does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:89109.1 ~~"s~ ~' ~''-~" VIII ~J ITS' SETH Richmond Af~ordab~le Hausin~ '~ Richmond Affordable Housing PIN: l9a 679 5484 aaaaa Richmond Affordable Housing 2~'4a Bensley Commons Blvd PIN : T9a s79 4384 aaaaa 275a Bensley Commons Blvd ~~ '~ • ~ t~ ~ ,G ,. r- ~y • N ~1~, Ches#erfield County Righ# of Way +~fFc~e ~ '~+j~}S~E November 1 , 2012 s I hci -~d.43Ret ~~~°~ CHESTERFIELD COUNTY ti _y~ BOARD OF SUPERVISORS Page 1 of 1 -~"~~` AGENDA h~ntW. ,. Meeting Date: November 14, 2012 Item Number: 8.A.8. Subject: Request to Quitclaim Portions of a Storm Water Management System/Best Management Practice Easement Across the Property of Economic Development Authority of the County of Chesterfield County Administrator's Comments: County Administrator: Authorize -the Chairman o Administrator to execute a easement across the Property of Chesterfield. Summary of Information: f the Board of Supervisors and the County quitclaim deed to vacate portions of a SWM/BMP of Economic Development Authority of the County Economic Development Authority of the County of Chesterfield has requested the vacation of portions of a SWM/BMP easement across its property as shown on the attached plat. This request has been reviewed by the Environmental Engineering Department. A new easement will be dedicated. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #~,~~ ~~~~, VICI~JITY SKETCH Request to Gluitclaim Portions of a Storm 1Nater Management SystemlBest Management Practice Easement Across the Property of Economic Development Authority of the County of ChesterFeld ~4 '~ a~~~~ °~t GR~ARRa ~S r ~' GFc~~~ ~~~y~q~ ' tA~ ~ ER 1 STONEBRIDGEPLAZAAVE , G~~ P 2TIM PRICE WAY G~ ~~ G~ ~ P ~ -~p~{~ A 4s ~ ~ fl-~k11 4 1 ° ~ ~ 2 ~ r' p ~ 'i ~ ~ ~ fi ~ ' s { 1 ,A~~~ o'~ f a ~ ~~ ,~ a O ¢ ~ 1 KARL LINK DR j 4~,5 ~ 1 ' ~ r °'~ ~ Portions of SWNIIBMP ~ Easement to be Quitclaimed ~,~ I 'fON p ARVIEW GT AMS7•~ N Chesterfield County Department of Utilities ,// i. ~~y ; ~T_ i 5 I hcl -833.33 Re t ~'~~~ ..... ~~oan~=..~~v~oe,oo ~ ===E:d~,~...a3o~o~pe.,,~9oo=pa,3. ~~a~9~~~~a3~.w.~o,=,~b~o~ •-. • .•' d o 021 J S N O W W I 1 ~ III` I tiW h \ E z3N~~ ~mw~~ / `~~i`m / / ~~ ° / / ° / / / / / / GAY WA RoA -~ / / / MICNAWI~TN PSS EASEMENT) / - NARIAB g~IG ACHE / WITH P~ ` 1 ` ' ' ~\ 1 1 1 1 1 1 1 1 p F- 1` Q Z ~ W 1 ~~ w w W ~ cn > jw ~ ~w ?1 O Q J3c~ J m ~= 3 2 w 2y 0~ 'o OOU3~~ ~~Oi~~ OU~mm~ Uti4wN~ Jam' ~ 2<WOa2 a W U U \ ` ti m _ _ ~W02ti~o i~ ~~ Qm~~~B: m yQ3v,Q° ~ W ~ y y ~~ ~-s W ~ ~6 ~~U-~z~ ' Q h ~B ~ Q 2 L5 f / a " o ~e ~W RU ~ i Wq~'^~?~°Q Om^ p~pw~°+an?W r~^~ Ot=i~°~o-~U wWw + ~ W ~u '- ~,a~~am~a ~zS ru m ym x i'3~"'`° pU ~m 20 ao ° u ° W ti m ~~QOQw~ Wm ti ~ h Qo Qm~~Q~~ ~ ~ W .oz rsv > o M.BS.Ol.lS 'o 13u1 ~ pg u I Quo z ~Fo I Oy~ I J .- U ~ I I _ ~ ~ ~ oomo ~Q~~ ~~~~ COZC7a Q W ~ m ~ (n r--r ~ C7 W W ~ _z ~ ~ z ~ ~ ~ w m c=i~~OQ ~ ~ w a O a LA J4 W m ~~ 0 F t zz i rn ~. ~a~ ° q C rj ~$ OJ~O ~' §h ^O na ~hh y ~~~ p w ~mW~o Q Q W ¢ °~ iw Oy ~~mhWuC ~~yn,yh„ \ m w~m~ ~Q3WQo~ ~ _-~" y use°~ m W Qy - K 2 rp ~ J m ~ 2 ~~ s 7T 51 ~~~~ Sl7 bl7 ~ ° ° = 1 ~ J•15'~5~~'~ ~ ~ ' m '~ nJ I 9L'EB --~~~~~ Zl~ ~~ ~~~ ~ I M.B4~l l.4N \ (t5 oy^a1 ' / /~ g ~ ° Oah ~~ ¢° m ~ ~ ^~~ / \ w e ~ W n IoW-. 3~~~~ ~ ~ y ~~ m~ho`~ /~1B \ Z we mw ~ y~ me R¢~aa Q Qo 0 ~hW z~ /~ J mW~~ ~~ o ^a I ~e Q~Qo^ \/ ~ -9a QyW ~ Bti ti ~ _ ti~ °_ _ Z ~¢~¢V~ ~'wy'Wj~ ~c¢t9Ra w^¢~- 4' ^ Q¢ U 2 C I h ~W~n 2W ~ W x W~4~~m m ~ Zty 2 ~Od .- O . ~ izQ~ o Z za^~ \ ~~~0 1 za U~~$ ~nUm.. °2 ~ \ ~auue~ ~~ rZ~ ~n Fh~ ^ UQU w 700~~ Cb~ u~m a ~11'rQ N~ ~ 2 m Y ~°4 2 ~ ~ ~ °- u ~ O~! ~ J N d 7'~ ~ EB ObN ~ 3 61ueW 6q Wd 9E~1 ZIOZ/9 L/Ol uo pagold BM 'Z L-E-OI 1WS3 dW8 31tlDVA- n3J-2dfISdX-nLZLLZUeId\laayS\JM4\iwsa uleip GGN ^ d o2 ~ 2~ F ~- 4 ~~ ay w°~ ai ~G ~WyS ~U >~~ o s°m Up2 d ig U N w U w LZLLZ\906\~A ~~c~ ;~~~ 1149 yACP.tV' , CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 14, 2012 Item Number: 8.A.9. Subject: Approval of a Request from Brock E. and Courtney McAllister for an Exception to the Use of Public Water for a Proposed Residential Structure Located at 13701 Vance Drive County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve Brock E. and Courtney McAllister's request for an exception to the use of public water. Summary of Information: Staff received a request on October 6, 2012 from Brock E. and Courtney McAllister for an exception to the use of public water for a proposed residence located at 13701 Vance Drive. Under Section 18-61 of the Chesterfield County Code, the Board of Supervisors may grant an exception to the requirement to use public water when a new residential structure requires an on-site- water service line of more than 400 feet. The line will be greater than 400 feet, thereby, qualifying this situation as an exception to the use of public water. District: Bermuda Preparers William O. Wright Attachments: ^ Yes Title: Assistant Director of Utilities EXCEPTIQN 7C} THE USE QF PUBLIC 1NATER 187Qi VAhIGE DRI~V'E -~, ~ -,~ ~- ~Q-Q--J~ __ ~ ~-r d ~ ~ ~ ~~ ~ `~~ d ~ ti ` '4`-.. l~~ t'-. `~ ~~w~t~~ ~ ~ ~~~., ~ o ~ ,.~ .~ ssa Fr +r- sERV~c:E urn ~ -~~ FROM ~rausETO r~aAa ~ -,~. ~ ~~ - ~~ ~l~ ~ i1 v f ` ~~~ -~ ~- ,~ _ ~- ~ ~ 6.057 Ac ~ ~ ~ ~ f'"~~ ~~ -. 4 ,~ `~~~ APRROlfN11ATE PROPOSEQ ~ r~ ~ lOOATIUN (}F HOfiISE ~ ~~' ~- e ti 137Q1 YANCE URlYE n r~ /~ ~~ ~ ~ ~ i ti ~ ~ a +'~` Ches~~eld County 5 ~n.r~ammurerraam+wamr~•.e,re~r I)epardneart6f Utilities r + il rt no ~ r~u+ue~mee ~rs~iou~ev equre~enr~mh,~mrwpp~+Nyn } . _• Ic, '' -I m Fwd. s. or...gmwrus ra n 6r ~ednr. 1 ine~ =1ti0h~e t >> CHESTERFIELD COUNTY ~~. .~- ,~ BOARD OF SUPERVISORS Page 1 of 1 °~ < -~ ~ AGENDA hxcc+.* Meeting Date: November 14, 2012 Item Number: 8.A.10. Subiect: Designation of a Well Lot at Horner Park County Administrator's Comments: County Administrator: Ord Action Regu Designate a well lot at Horner Park and authorize the County Administrator to execute the Declaration. Summary of Information: The Virginia Department of Health requires the platting and designation of well lots for public water supply wells in order to protect the well and prevent contamination. Well lots are typically 100' X 100' or larger depending on topography. This designation establishes the area for water supply use only, and only appurtenances pertinent to the water supply system can be constructed in the designated area. when the well is no longer used for a water supply system, this designation shall be of no further effect. This request has been reviewed by Parks and Recreation. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~ ~f. ~ ~/I ~ I N ITY S KET+C H Designation of a Well Lot at Horner Park N Chesterfield County Department of Utilities W +~~~~_` E I, 4`~~ j s I I~cl - 1.400Ret P ^~' p • WELL LOT ~P4~'S `~~3 PWEPERTY PROPERTY CORNER .~.g6'~w N 3.685.42 tA9 S22° 2p 69 0 E 11, 701, 750.09 p0 • L 5 ry N28° 39'26"W ~ HORNER INVESTMENTS LLC Nsl°`0'34 °~ gp M 542~'34.,w DB 3789 PG 728 ~~£ M 8T~ 701 684 2865 POINT ON R/W 4341 MOSELEY RO N 3,685,607.69 E 11.702,091.54 HORNER INVESTMENTS LLC DB 3789 PG 728 703 685 4335 4355 MOSELEY RD POINT ON RJW- N 3.686,314.57 E 11,703,039.08 WELL LOT PROPERTY CaRNER TIES NO SCALE PUTH o~ WALL E LCT~ QACREA~ E ~~ O,~y Grp ~ ACRE S___..__..___.0.2296 ~ ~'~ ,~ FUTURE o !RA MIl. BASlNGER, !n ~ ~`; GRAVEL v ER/~~ 12t6 B a ~~ `. ROAD •~ y9,,~~ .~ '. ° C+t~~i~ ~ ,~~~ ~ N~~p~ pC WELL LOT ,~~ ,~ - -' ~ ~~ COUNTY OF CHESTERFIELD DB 3396 PG 313 701686 3250 4300 MT. HERMON RD PROPERTY `~ ` LINE ` '. ,~ ~ ~ ~ / ~` EXISTING 6" WELL ` ~ N ~~ `. N 3.685,946.61 2~° oo `~y,: ` E 11,701,907.23 COUNTY OF CHESTERFIELD DB 3396 PG 313 701686 3250 4300 MT. HERMON RD C~. ARCHiZ'ECTS & IJNGINF,ERS 1680 Seder Rad, Sute 300 Goal Men, YA 21060 p: (fiW) 2dS4171 f: [BDq 2t7~A520 Ir•Mc.eom GRAPHIC SCALES t"•40' HaRf~R PARK WELL LOT MATOACA DISTRICT, CHESTERFIELD, VA I PLAT FOR WELL LOT HdcA PROJ. NO. OATE SCALE REF. 01NC. N0. ADOEN. NO. SKETCH N0.-~ 3979.36 I to-12-12 ~ r-40' 1NL-1 E 11.701,940.43 PROJECT TRLE 50'NORNER PARK RO OB 7700 PG 49 >>?o s 6,~ 6p R~263S.0~ ~ 8 ~'63_i n.,. E 11,701,969.65 ~;~`°~., b, ~~:f ~~ ~RGI^?~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 14, 2012 Item Number: 8.A.11.a. Subject: Acceptance of a Parcel of Land Along Bellwood Road from Smith Iron and Metal Company, Incorporated County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of Bellwood Road from Smith Iron & Metal the County Administrator to execute th Summary of Information: land containing 0.014 acres along Company, Incorporated, and authorize e deed. It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes Title: Real Property Manager VICINITY SKETCH Acceptance of a Parcel of Land Along Bellwood Road from Smith Iran & Metal Company, Incorporated JAMES RIVER t}.C114 Acre Dedication N Chesterfield County Department of Utilities /1.. f ti• VV ~.f`~. E S I hci -665.07 tFet ~~~~~M~~ S 69 00'38" W 278.1 ~' PROJECT NO.: t t-0tSt CASE NO.: t3PROt t t 2~ ~~ z o~ ~~ ~ :~ A (h O IMLL/AM .E ZAGHAR/AS, ET ALS o O.B. f 723 PG. 469 GP/N: 7988.77304600000 R D.B. 15 4, PG 79 Q8f MILE 727 THE EAST L/NE OF U.S. ROUTE 1 1 1 SM17N IRON AND METAL COMPANY, INC. 1 Q B. 9865 Pc. 743) !~lN: 798578024600000 X1304 KELLWOOD ROAD ,~ BE11W00_ D FARM P.B. 3, PG 1861 A PORTION OF I LOTS 14, f 5, 16, & 17 --..~ r N f h l 1 `" ~ a I ec~j o 1 ~ .a .. t :014ACRE ~ oEDtcAnonr ~ r so:72' I- N 69'59'16° E S 699"16" W 249. f6• S 7..'x;1 W EX/STING f6' RIGHT .OF WA Y D.B. 268; PG 321 D.B. 274, PG 376. CAR80N1C INDUSTR/ES CORPORATION ©. B. 2015, PG. 828 GPlN: 7986775461 00000 D.B. _f 527; PG. S56 KELLWOOD ROAD _ STATE ROUTE 656 D.B. 1554; PG 746 0.8. 1552, PG. 315 30' PREStaRiPTIVE R/W - D.B. 1328, PC. 598 THE BOUNDARY LINES SH0~l4V ON 7HlS NO TI1LE REPORT WAS PROVIDED AT THE PLAT ARE BASED ON A CUI?RENT F1EL0 TIME OF THIS- SURVEY EASEMENTS MAY SURVEY PERFORMED ON JANUARY 20, 20J2. -EXIST THAT ARE NOT SHOWN. IMPROVEMENTS EXIST THAT ARE NOT SHOWN. PLAT SHt?IN/!VG 0.074 ACRE OF LAND L Y/NG ON THE NORTH LINE OF BELL WOOD ROAD, STATE ROUTE 856 BERMUbA D/STRICT - L'WESTERFlELD COUNTY, VIRGINIA DATE.• OCTnBER 8, 2012 SCALE.• 1 = 30' w ~,~,TH. p REVISED: OCTOBER f0, 2012 •~" + OLD DOMINION ~a ~o /~,Z LANG SUR'V'EYS, LLC ~. R s~~tso~ 4371 PAYNES MILL ROAD ~ Iac. No. 002959 BUMPASSy VA. - 23024 /~~~ PHONE (804J516-9950 0 30 60 90 ~ SU~Ft~ DR,9 WING NO : • 201 f-03fRWDED.QWG JOB NO.r 201 f-031 CHESTERFIELD COUNTY ~`~~ BOARD OF SUPERVISORS Page 1 of 1 ,~-~, ~'~, ,,,y f ~ AGENDA !?kc-y~* Meeting Date: November 14, 2012 Item Number: 8.A.11.b. Subject: Acceptance of Parcels of Land Along Lockhart Road from 8524 Hull Street Road, LLC County Administrator's Comments: County Administrator: Accept the conveyance of four parcels of land containing a total of 0.398 acres along Lockhart Road from 8524 Hull Street Road, LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~~~.~ ~ , VICINIT4' SKETCH Acceptance of Parcels of Land Along Lockhart Road from 8524 Hull Street Road, LLG ~vv~ ~° ~~ Total of Q.398 Acre Dedication Walmsley Q- N Chesterfield County Department of Utilities L_ _~ 5 ~, VJ ~' ~; a f'` E S ~hcl-~»6.5'tet ~~~~~~ I~aE=.~P~~=~; ~ M=~m,~=~;~: I ~~a~~n~~,~.~,,,~,~~ I.• d ~1 O~1 J S N O W W I 1 ..~„mom" ~,~~, ~i~•.• Z ~ N 0 m h Ai ~ 2 C' W .W^ cPp V~~ P spy P m ~ P N P ~ ENbO N `.~1 N N N Q ~ m h ~ ~ y ~ z z y h v, U r m W Q ~ N d N Q N N h N h ^~ h h ~ N N y W ~ W h ~ "d _ m o ~ o ~ 4 4 a o b !! ~ S a o ~ ~ n ~, o ° J m N ~ ~ N R' ,~ ~ h N h h of N 4f h h E~ O N ~ M ~ t bp p M Q ~ h ~ V U C~ U U U U V V V ~ O ~ U ~ = o ~ ti ~i~ Sri ~i ~~i LL ~~~ ~ O J W `p ~ ~ ~ W ~ W o v _ N ';' o "+ F ~~ ~W N y h h N h ~^ oo h N N pQm h h Q Q~ Q U ~ O d u 9 v, 2 ^ v f uo N ,~ .p ~ M N N y NNV N NNa tiN V' p~ ~ a L "W O U 33~ >Q 33ad > Q3~ 4 ~: 33 ., ~ w^ ~ ` OW O ~ O[ W es ' m 4 o ^ S N F., f \ ~ oti~ ~i0 ti o°ti 20 °Q O~-ti DSO ti Wo Oti ~-i Q ti 0 , $ o U W F - Z ~ ti T o~ o ^ a o ~ \ ! 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X ,~q ~ / QP W ~ ~ ~ \ / oi . 2 W J da sJ \ S ~ ~ ~ 9 ~ ~ M p ,57 oti ~"„U ~ JO ~~ p~ J m O ° r09~ h rr ` \ a ~ , p~ , 1M1' 0,!/ O ' ~60 ~ ° ~` ~6 W ' ~ '~ d ' o. F~ j DJ 39 . 5 a ~ / '~5+~ a S 9J v ,S. t N 4 / C r ° ~ `1I t~~ Z ~ 8 N'~S~`~a c' l °~r j 1 W ~ O~~'S`~O air` p ~~L~ . ~~ ~ Sr ~ \ +tsr ,06~`~ \ ~!~ ref ~~ / Z ~ ~ Q Y N m C _ ~ ~ ~ ~ ~ a ~ O Q ~VbV~~Qb~OS.A. _~ CYb ~ fr ~ ~ ~ rJ \ \ ,SM1 / ti W ~~ mW ry ~ Y ~ o ' ~~J~~s ~ ~~V ~ ~~ ~r0~~ \ OZ ~~W W~ 5 " V N C "+ W O¢ /rsr of 15M1 s~t ~.. .rs~os ,\ a v Q ep r: CI < ~ o ~>y .Y °~ ~ ~ `'O E9 QtlN p ~ f Jl/~ no e 2 W ", 6 WH L0~6 ZLOZ/bZ/OL uo pauold 16Mp•NOt1V0143O AbM dO lH'Jla-AGL90E1'JM4lOLdE~ eitb' 7SIhH dlL90E1906GA CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~~ ,m9 ~ AGENDA ~:lRC~tit1!. Meeting Date: November 14, 2012 Item Number: 8.A.12. Subject: Request to Vacate and Rededicate a Sixteen-Foot Water Easement Across the Property of Midlothian Dental Lab Associates, LLC County Administrator's Comments: County Administrator: Board Action Rec Authorize the Chairman of the Board and agreement to vacate and rededicate a 16' of Midlothian Dental Lab Associates, LLC. County Administrator to execute an water easement across the property Summary of Information: Midlothian Dental Lab Associates, LLC has requested the relocation of a 16' water easement across its property for the development of a Dental Office at Charter Park Drive and Woolridge Road. The Utilities Department has reviewed the request. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~/l C I IV ITY S KETC H Request to Vacate and Rededicate a Sixteen Foot Water Easement Across the Property of Midlothian Qental Lab Associates, LLC N Chesterfield County Department of Utilities /, i_ (' •. ~`' w ~ , 1 ~, J~. E ~, 4,.T_ ~ I IwY -556.67 Eet y F ~ B ~ ~ ~ s y~ g a ~ ~ ~"}}~~ ~~7k ~{~~ • • PSc & e e ~+ ~'pppp 3 ~ p ~ff ~ t~ $ ~ 3 ~ ~~ ~3~ ~8~~ dE~ 8&~4 newaxt :uwa~ oAx~p taW6917 h4//[O.Y/P an s~aa7ssr 61'J A7Af~T7 N/l![Ox111 X17 517Y-7 7!( aM4G{!O JAI~[i513 3Wk131IN1 ,9! a~satzud YaNM04S tYW mkng7 ~ a $ ~ ~ ~ W a ~ .. ~ ~ ~ ~ ~ g ~ 3 ~ °o ~ LL v~ ~ 0 0 ~ ~ ~ wo ~ ~ '- ~U 0 M ~~ ~~ ~ ~ g o ~ a `Nt- d, pi ~w •`mN Or h Np '' II O V • pgmo s ni r ~yb ~ O ~iX~ G~ ~ ~ -_ ~ 00 0 3"a ~~+ '~ w o rq ] • ~~ a a~ ~ ~ ~ U * ~ v 4 9 ~ l~~ ppt~ 2 2~~ ~ np ~ O 1 h (.PlIR7FR PA~iY Li7/VF H ~~ ' ~E ~/// ~~ ry.. ~/ R"wIPB n ~+ xW PbCld7 R:V7-Il9 ~ ~ ,wvssYagw ,'za2c' rz - - - I I -- __-_-~--- ----- ~ $I a.~~ :I -V - -- ------- -- -- m~ _ -I--1 I I i I - I ~ o I .+i~R`~ ~I ',°~ I°~~ ~ W ~ ~' ~ 2 ~hC ', I I I 2 W ~I ~ ~ ~ ~ ~ 2 0 I ~~ M73'09'iBw,N.7Y I l\ t~~~~g\, F ~ 3 n'-4 h o ~ ~ i li I I ; g ~ ~,~ ~ /i T ~ra's• ~~` g h ~ ~ I I I I L-- -- -- " o I I I .y1) ~~-~~ S~' ~~~ I I I I I I ~ --1 ~ ~ ~ ,q \,~ap". 9~ ~~ 6'r I 't'r s I I I I I . ~~~~ ~ ~ ~ I I I I i I ! ~ I I ~ I I ~ ~ m o I I ~ I I I ~ ~ 0 ~ ~ ~ ~ ~ ~ ~y~ I I I I I I I I I ~ I z ~ ~ so~^^~ I II II I ~i~i lV Q ~~ y o ~ ^ g ~ $ ; ; I ~ ~~ ~'~ W Q ~ ~ 'I ~~~ I~ Q ~~ W i i ~< ~~~~ ~~~~ I W C p ~ I ~o I ~ I 1 ~ v ~~ ~~ L '~ I I I $ J~i I I /~ N ` M1V/~/ ~N1j~~ ti 6 0 0 ~'' •' ^wi ~ l + I I ~ I ~~/~h~/ i~~i YY ~~ o ~ ar 0 3 ~ :_ I I ~ i 1 I I I h S ~~ ~~$~ / ~ ~ ~ I I I ! I m ~ I I I ~a ^ _ ~ ~ ~ ~ g $ q GGG ~- h I I V m ~ ~~~ I I I ~ xW `~~' .3WA.s i~ ~$~gg g~ y~ e~,~'o ~~~ y I ~ I '. I i I I " N N 2 I I ~ ~ ~~ U v c~ ~ '~ I I BH'OyN I I I I I I I I 3 S ~zvoouou Bozo ~r u U (~~~ S rf ~.. ~. stir; `~`'r ~, G ~ ~' `~ ";Kg ~,;~; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 14, 2012 Item Number: 8.A.13. Subject: Appropriation of Funds and Authorization to Proceed with the Beach Road at Brandy Oaks Shoulder Widening Project County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to appropriate $1.7 million in anticipated VDOT reimbursements; authorize the County Administrator to proceed with the Beach Road at Brandy Oaks Shoulder Widening Project, to enter into all appropriate agreements, contracts, and award a construction contract to the lowest responsive and responsible bidder in an amount not to exceed $1.24 million, to approve change orders up to the full amount available within the project, and to request VDOT transfer any remaining available funds to another project in the Matoaca District. Summary of Information: In 2008, the Board designated the Beach Road at Brandy Oaks Shoulder Widening as the Matoaca District revenue sharing project . The project will involve widening the north side of Beach Road along the Brandy Oaks sub-division, for construction of an eight to ten foot wide shoulder and overlay of the pavement to make it stronger. The county's 50o match has already been paid to VDOT. VDOT has been administering the project, but has been unable to proceed with the construction. (Continued on next page) Preparer: R.J.McCracken Preparer: Allan M. Carmody Attachments: ^ Yes Title: Director of Transportation Title: Director of Budget and Management w,. r_, ^ NO ~$~~~~~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information continued: To move the project forward, staff recommends the county assume the management of the project. A VDOT/County design/right-of-way/construction agreement, similar to those the county has executed in the past, will be necessary. Under the terms of the agreement, the county will perform the various activities and be reimbursed by VDOT for the $1.7 million. All the work is anticipated to be within existing right-of-way. Staff will only bring the detailed design to the Board for formal approval if there are significant concerns expressed by the property owners directly adjacent to the project. The County Administrator should be authorized to proceed with the customary project activities including the award of a contract up to $1.24 million to the lowest responsive and responsible bidder and approve change orders up to the full amount available within the project. If a balance of funds remains on the project upon completion, staff recommends the County Administrator be authorized, with consultation of the District Supervisor, to request a VDOT transfer of the available funds to another project in the Matoaca District. Recommendation: Staff recommends the Board take the following actions for the Beach Road at Brandy Oaks Shoulder Widening Project: 1. Authorize the County Administrator to enter into the customary VDOT/County agreements/contracts, permits/mitigation agreements and surety agreements, acceptable to the County Attorney; 2. Appropriate $1.7 million in anticipated VDOT reimbursements; 3. Authorize the County Administrator to proceed with the design; 4. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; 5. Authorize the County Administrator to proceed with the advertisement and award of a construction contract, up to $1.24 million, to the lowest responsive and responsible bidder; 6. Authorize the County Administrator to approve change orders up to the full amount available within the project; and 7. Authorize the County Administrator to request VDOT to transfer any available remaining funds to another project in the Matoaca District. DIStrICt: Matoaca ~~~ ~~^; BEACH ROAD at BRANDY OAKS SHOULDER WIDENING ESTIMATE Prelimina En ineerin $ 70,000 Ri ht-of-Wa $ 0 Utilit Relocation $ 70,000 Miti ation/Water Qualit $ 7,000 Construction $1 ,240,000 Construction Contin enc $ 240,000 Construction En ineerin $ 73,000 Total $1,700,000 REVENUE Anticipated VDOT Reimbursements $ 1,700,000 Total $ 1,700,000 ;~.Y. ~ k~N .+, Beach Road at Brandy teaks shoulder Improvement Project r ~r, ~< < -~, ~r onstruct+_ 3704 If8'to 10'shoulders rthside of Beachwithin dedicated rFw _ _ -~ -, - ~ - - _ _ ~ _ _ _ ~~yr` _ - -~ CHESTERFIELD COUNTY ~~`"``°`'~~,, BOARD OF SUPERVISORS Page 1 of 1 __ ~~` AGENDA ,174g ~1RCIN~' Meeting Date: November 14, 2012 {tem Number: 8.A.14.a. Subject: Transfer Bermuda District Improvemen Department to Pay the Cost of Renting for the Annual Veteran's Day Ceremony County Administrator's Comments: County Administrator: t Funds to the Parks and Recreation a Tent and Chairs and Providing Labor at Bensley Park Transfer $709.11 in Bermuda District Improvement Funds to the Parks and Recreation Department to pay the cost of renting a tent and chairs and providing labor for staffing and cleaning the Community Building as part of the annual Veteran's Day Ceremony at Bensley Park. Summary of Information: Supervisor Jaeckle requests the Board to approve the transfer of $709.11 from the Bermuda District Improvement Fund to pay costs associated with the annual Veteran's Day ceremony at Bensley Park. The Parks and Recreation Department, in conjunction with the Bensley Civic Association, will sponsor the 2012 Veteran's Day ceremony on November 10, 2012 at Bensley Park to honor all military veterans. The $709.11 will be used by the Parks and Recreation Department to pay the cost of renting a tent and chairs for the 2012 Veteran's Day ceremony and pay charges related to staffing and cleaning of the Community Building. This expenditure is appropriate because it is being used by the Department to commemorate an historic event pursuant to Va. Code ~ 15.2-953. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management 0425:89162.1 ~~ ~~ ~~~' ~~ ~~ DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? William Stubbs, Bensley Veterans Association. 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) see attached 3. What is the amount of funding you are seeking? 709.11 4. Describe in detail the funding request and how the money, if approved, will be spent. Annual Veteran's Day Celebration (tent and chair rental, building rental, custodian and supervisor at event) Nov. 10. 2012 5. is any County Department involved in the project, event or program for which you are seeking funds? rks and Recreation 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Friends of W.T. Stubbs veterans, and businesses on Jefferson Davis Highway 7. If applicant is an organization, answer the following Is the organization a corporation? Yes 0407:23380.1 No X Page 2 8 9 Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? (804)275-6626 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director orvice-chairman of the organization. r ~ ___--- Sig_nature (__~. -v~ L ~ `jrs~ -L ~' ~~, ~ jl C~ ~ ~ ~. L ~~~ Title (if signing on behalf of an organization) ~, ~ ~ ~ ~~~G~~~~~~ Printed Name I ~, / 2 ~- l 2 u t ~--' Date Yes No X Yes No X William T. Stubbs 2707 Sherbourne Rd Richmond, VA 23237 0407:23380. I ~ ~ ~ ~~ CHESTERFIELD COUNTY ~~o BOARD OF SUPERVISORS Page 1 of 1 ~j _-- ~~. .r'y~ AGENDA ~~~ ~ =~~~ ~~~~, `recmti°' Meeting Date: November 14, 2012 Item Number: 8.A.14.b. Subject: Transfer of Matoaca District Improvement Funds to Phillips Volunteer Fire Department to Purchase Signage for the Phillips Volunteer Fire Department Station County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $4,000 in Matoaca District Improvement Funds to the Phillips Volunteer Fire Department to purchase Signage for the Phillips Volunteer Fire Department Station (Station 13). Summary of Information: Supervisor Elswick has requested the Board to transfer $4,000 in Matoaca District Improvement Funds to the Phillips Volunteer Fire Department to purchase Signage for the Phillips Volunteer Fire Department Station (Station 13) The Board is authorized to transfer these funds under Section 15.2- 953B. of the Code of Virginia since the Phillips Volunteer Fire Department is a non-profit volunteer fire department operating in the County. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Attachments: ^ Yes Title: County Attorney 0425:89163.1 ^ No # ~'~~ ~l"~, + Page 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Phillips Vol. Fire Dept., Inc. Station 13 2 If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) The nature and purpose of the organization is to be responsible for community involvement in the fire department, assistance in volunteer recruitment, to serve as a bridge between the community and fire department, and represent the community's interest concerning fire service's. 3. What is the amount of funding you are seeking? Phillips Vol. Fire Dept. is requesting $4,000.00 4. Describe in detail the funding request and how the money, if approved, will be spent. The money requested from the District Improvement Fund is to be used to purchase a sign for the station. During the 2011 elections at our station (Winfree Voting Precinct), our volunteer donated, erected sign was destroyed in a motor vehicle accident at the station. Fortunatley no one was injured. The sign served as a means to stay connected with our community. The sign was utilized for public safety messages, recruitment tool, notification of fund drives, posting outreach programs such as Phillips Senior Friends luncheons, and operation care 13. In addition fire preventions programs such as the Family Fall Fire Prevention Festival and the annual Easter Egg Hunt are posted. We also want to notify our community of severe inclemet weather/or other ~~~~ ~~~~ Page 2 distaters effecting the area with necessary contact numbers or shelter location's. 5. Is any County Department involved in the project, event or program for which you are seeking funds? Our sign has been approved within Chesterfield County Fire/EMS, The planning commission approved the sign at their October meeting. 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Phillips Volunteer Fire Dept. and the Phillips Vol. Aux. will provide balance of funding. 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes Is the organization non-profit? Yes Is the organization tax-exempt? Yes 8. What is the address of the applicant making this funding request? 10630 River Road, Chesterfield, Va. 23838 No ^ No ^ No ^ 9. What is the telephone number; fax number, e-mail address of the applicant? District Chief Mike Ferguson, Station 13. Cell - 896-0385, a-mail mfergusondc13@comcast.net Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director orvice-chairman of the organization. ~~~~' ~~ Page 3 ~^ ~gnature , District Chief 13 Title (if signing on behalf of an organization) Mike Ferguson Printed Name Nov. 2, 2012 Date ~~ ~~D c~G y ~~ ~' ~ ~~1749 -~ ~RGIN~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 14, 2012 Item Number: 8.6.1. Subject: Set a Public Hearing to Consider the Real Estate Tax Exemption Request of Richmond Kickers Youth Soccer Club, Incorporated for Ridgedale Parkway Facility County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to consider (i) waiving the August 1 deadline date for filing the application for tax exemption and (ii) if the waiver is granted, setting a public hearing for December 12, 2012 to consider the real estate tax exemption request of Richmond Kickers Youth Soccer Club, Inc. Summary of Information: Under Virginia law, real and personal property owned by non-profit organizations and used for public park and playground purposes may be classified as exempt from taxation by the Board of Supervisors. This year, Richmond Kickers Youth Soccer Club, Inc. ("RKYSC") a non-profit organization which owns youth soccer fields, has requested a tax exemption for a 3.129 acre parcel (Parcel No. 774689950500000). RKYSC uses the parcel as youth soccer fields. Preparers Jeffrey L. Mincks Title: County Attorney 0505:89110.1 Attachments: ^ Yes ~ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 RKYSC filed this application in late August, after the August 1, 2012 deadline established by Board policy for filing 2012 applications. Accordingly, if the Board wishes to consider this request in 2012, it must waive the August 1 deadline by unanimous vote. This request is not on the consent agenda with the other tax exemption requests because the others were all received before the August 1 deadline and do not require the Board to waive the deadline in order to go forward to a public hearing. The parcel is assessed at $250,300, leading to an annual real estate tax of $2,377.85. If the Board chooses to grant the exemption, staff recommends that the exemption be limited to $5,000, which is the maximum amount permitted by the Board's policy. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with RKYSC's status as a benevolent, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. In order to consider this request, the Board must schedule a public hearing for December 12, 2012. If the Board chooses to waive the August 1 filing requirement and hear this request, Staff recommends that the Board only consider this request, after a public hearing, in an amount not to exceed $5,000. 0505:89110.1 CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. RKYSC is exempt from taxation pursuant to §501 (c) of the Internal Revenue Code; 2. RKYSC does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of RKYSC is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of RKYSC inures to the benefit of any individual; 5. RKYSC provides services for the common good of the public; and 6. RKYSC does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:89110.1 'VI~G I ~J ITY ~ KETC H Richmond NCickers Youth Soccer Club, Inc. f ~~.., Chesterfield County Right of 1Nay Office W~~;~~ii:.E November 1, 2012 ,! ~s I hcY - 3G0.69 Re t ®~~~~~~> F' CpG ~~ '1749 ~RGIN~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 14, 2012 Item Number: 8.B.2. Subject: Set a Public Hearing to Consider the Real Estate Tax Exemption Request of Richmond Kickers Youth Soccer Club, Incorporated for Hensley Road Facility County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to consider (i) waiving the August 1 deadline date for filing the application for tax exemption and (ii) if the waiver is granted, setting a public hearing for December 12, 2012 to consider the real estate tax exemption request of Richmond Kickers Youth Soccer Club, Inc. Summary of Information: Under Virginia law, real and personal property owned by non-profit organizations and used for public park and playground purposes may be classified as exempt from taxation by the Board of Supervisors. This year, Richmond Kickers Youth Soccer League ("RKYSC") a non-profit organization which owns youth soccer fields, has requested a tax exemption for two parcels located on .Hensley Road, a 9.0-acre parcel (Parcel No. 728657812300000) and a 69.0-acre parcel (Parcel No. 727657874000000). RKYSC uses the parcels as youth soccer fields. Preparers Jeffrey L. Mincks Attachments: ^ Yes ^ No ~~ Title: County Attorney 0505:89111.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA RKYSC filed this application in late August, after the August 1, 2012 deadline established by Board policy for filing 2012 applications. Accordingly, if the Board wishes to consider this request in 2012, it must waive the August 1 deadline by unanimous vote. This request is not on the consent agenda with the other tax exemption requests because the others were all received before the August 1 deadline and do not require the Board to waive the deadline in order to go forward to a public hearing. The parcels are assessed at $376,600, leading to an annual real estate tax of $3,307.70.- If the Board chooses to grant the exemption, staff recommends that the exemption be limited to $5,000, which is the maximum amount permitted by the Board's policy. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with RKYSC's status as a benevolent, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. In order to consider this request, the Board must schedule a public hearing for December 12, 2012. If the Board chooses to waive the August 1 filing requirement and hear this request, Staff recommends that the Board only consider this request, after a public hearing, in an amount not to exceed $5,000. 0505:89111.1 ~~~ ~ ~~ CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LA4V 1. RKYSC is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. RKYSC does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of RKYSC is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of RKYSC inures to the benefit of any individual; 5. RKYSC provides services for the common good of the public; and 6. RKYSC does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:89111.1 ~~~;n~,, VICINITY SKETCH Richmond Kickers Youth 5accer Club, Inc. Chesterfield County Right of Way C)ffi~ce ~~ ~'' 'N ~~y~i'`~ Novem6er1,2012 ~T. S I hcY - aQ5.i3 tP4t ~~~~ ~~~ ~ coG ~~1749 ~RGIN~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 14, 2012 Item Number: 8.B.3. Subiect: Set a Public Hearing to Consider the Real Estate Tax Exemption Request of Gujaral Samanvay Parivar, Also Known As the Cultural Center of India County Administrator's Comments: County Administrator: The Board of Supervisors is requested to consider (i) waiving the August 1 deadline for filing applications for tax exemptions and (ii) if the Board waives the August 1 deadline, setting a public hearing for December 12, 2012 to consider the real estate tax exemption request of Gujaral Samanvay Parivar, also known as the Cultural Center of India. Summary of Information: Under Virginia law, real and personal property used for cultural purposes may be classified as exempt from taxation by the Board of Supervisors. This year, Gujaral Samanvay Parivar a cultural, non-profit organization which operates as the Cultural Center of India, has requested a tax exemption for a 4.838 acre parcel (Parcel No. 775655394400000). A map of the parcel is attached. This application for tax exemption was received in late October, some two and one half months after the deadline for filing applications established by the Board in its policy. Accordingly, in order for the Board to consider this Preparers Jeffrey L. Mincks Title: County Attorney 0505:89160.1 Attachments: ^ Yes ~ No # ~~~~~ ~,~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA request this year, the Board must waive the August 1 deadline by unanimous vote. Gujaral Samanvay Parivar obtained federal, tax exempt 501(c)(3) status many years ago but has operated under the name of Cultural Center of India for the past several years. The building on the parcel is used by the Cultural Center for many cultural activities. The parcel is assessed at $1,999,300, leading to an annual real estate tax of $18,993.35. The assessment exceeds the $5,000 cap which the Board's policy permits for the consideration of tax exemptions. Accordingly, to consider this request above $5,000, the Board would have to waive its policy by unanimous vote. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with Gujarat Samanvay Parivar's status as a benevolent, charitable, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. If the Board waives the August 1 deadline, then in order to consider this request, the Board must schedule a public hearing for December 12, 2012. Staff recommends that the Board only consider this request, after a public hearing, in an amount not to exceed $5,000. 0505:89160.1 CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. Cultural Center of India is exempt from taxation pursuant to ~501(c) of the Internal Revenue Code; 2. Cultural Center of India possesses a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of Cultural Center of India is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of Cultural Center of India inures to the benefit of any individual; 5. Cultural Center of India provide services for the common good of the public; and 6. Cultural Center of India does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:89160.1 ~~~",~ VICINITY SKETCH ~u jarat Samanvay Parivar ~~~~pGE PKWY ~~~ ~ Gujarat Samanvay Parivar PIN: l75 S55 3944 QQQ00 X641 Ironbridge Blvd 9 l~9 F ~~~ I` wo ~a eo 0 N 4,r,/~ ~"~''+ ~ Chesterfield County Right of Way 4fi'ice ``1~ November 5, 2012 _. T ~ I I~vY - 19'.a3 Ret ~~ ~~~ ~~,, ;~~ ,;ab yR~n~u CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: November 14, 2012 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Repuest~: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 09-0263 Project Name: Colony Village Apartments Location: 10250 Colony Village Way Developer: Colony Village, LLC Contractor: Richard L. Crowder Construction Company Contract Amount: Water Improvements - Wastewater Improvements - District: Bermuda Preparers William O. Wright Title Attachments: ~ Yes ^ No ~~~:~.. $196,018.89 $183,077.86 istant Director of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) 2. Contract Number: Project Name Location: Developer: Contractor: 10-0172 Foxfield, Section 3 5400 Quarter Horse Lane BV Development, LLC R.M.C. Contractors, Inc. Contract Amount: Water Improvements - $60,310.00 Wastewater Improvements - $120,348.00 District: Midlothian 3. Contract Number: 11-0035 Project Name: Grange Hall Elementary School Waterline Extension Location: Along Northern Line of Hull Street Road Developer: 6801 Woolridge Road - Moseley LP Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $1,021,257.80 District: 4. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: Matoaca 11-0208 St. Francis Advanced Orthopaedic Center 13851 St. Francis Boulevard Bon-Secours-St. Francis Medical Center Inc. Richard L. Crowder Construction Company Water Improvements - Wastewater Improvements - $79,771.07 $13,563.64 Midlothian CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (Continued) 5. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 12-0092 Woodlake United Methodist Church, Phase 2 15500 Hampton Park Drive Woodlake United Methodist Church C. D. Hall Utilities, Inc. Water Improvements - Wastewater Improvements - Matoaca $10,430.00 (Private) 6. Contract Number: 12-0095 Project Name: Panera Bread @ Spring Rock Green (formerly Beaufont Mall) Location: 7100 Midlothian Turnpike Developer: BSF Richmond, LP Contractor: George's Excavating, Inc. Contract Amount: Water Improvements - Wastewater Improvements - District: Midlothian 7. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: $33,785.00 (Private) 12-0128 Ashton Village at Charter Colony, Phase 2 14301 Charter Park Drive BB Hunt, LLC Piedmont Construction Company, Inc. Water Improvements - $28,029.25 Wastewater Improvements - $31,408.85 Midlothian ~~~co0 (~\`~~1~ `> JIil9 ~' ~IACIN1t~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 14, 2012 Item Number: 9.8. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: Countv Administrator Attachments: ^ Yes ^ No # ~~ ~`~_` CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances November 14, 2012 of General Fund Fiscal Year Budgeted Expenditures* 2009 $53,495,000 7.7% 2010 $53,495,000 8.1 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent ,~r CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS November 14, 2012 Board Meeting Date Description Amount Balance* FOR FISCAL YEAR 2012 BEGINNING JULY 1, 2011 4/13/2011 FY2012 Budget Addition 13,552,500 17,580,585 4/13/2011 FY2012 Capital Projects 8/24/2011 Construction of first phase of Mary B. Stratton Park 11/9/2011 Chesterwood-Cogbill Rd Drainage Improvements (change order 1/11/2012 Chesterwood-Cogbill Rd Drainage Improvements (change order 4/25/2012 Point of Rocks Property Maintenance 6/27/2012 Mary B. Stratton Park Sports Fields additional work (13,352,500) (391,735) (32,066) (20,204) (85,000) (210,000) 4,228,085 3,836,350 3,804,284 3,784,080 3,699,080 3,489,080 FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 3/28/2012 FY2013 Budget Addition 3/28/2012 FY2013 Capital Projects *Pending outcome of FY2012 audit results 13,905,000 (13,199,300) 17,394,080 4,194,780 l.~ e.d' ~ `~, `yam o~d'i CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS November 14, 2012 Maximum Balance Carry Over Pending from FY2013 Funds Used Items on Board District Prior Years* Appropriation Year to Date 11/14 Agenda Approval* Bermuda $21,566 $33,500 $14,636 $709 $39,721 Clover Hill 37,500 33,500 0 0 71,000 Dale 37,391 33,500 16,959 0 53,932 Matoaca 37,500 33,500 2,390 4,000 64,610 Midlothian 37,500 33,500 0 0 71,000 County Wide - - - - - *Pending outcome of FY2012 audit results Prepared by Accounting Department October 31, 2012 SCHEDULE OF CAPITALIZED LEASE PUR CHASES APPROVED AND EXECUTED Outstanding Date Original Date Balance Bean Description Amount Ends 10/31/2012 04/99 Public Facility Lease -Juvenile Courts Project $16,100,000 01/20 $6,475,000 (Refinanced 10/10) 03/03 Certificates of Participation* -Building Construction, Expansion and Renovation 6,100,000 11/23 950,000 03/04 Certificates of Participation* -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 11/15 2,630,000 10/04 Cloverleaf Mall Redevelopment Project 16,596,199 10/13 16,596,199 12/04 Energy Improvements at County Facilities 1,519,567 12/17 843,702 05/05 Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11/24 4,010,000 05/06 Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 5,905,000 08/07 Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 16,380,000 06/12 Certificates of Participation Refunding - Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 19,755,000 11/24 19,635,000 *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED 130.715.766 73.424.901 PENDING EXECUTION Approved Description Amount None ~,~oGy~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS ' ,s -_2 AGENDA R Page 1 of 1 Meeting Date: November 14, 2012 Item Number: 11. Subiect: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to § 2.2-3711(A)(3), Code of Virginia, 1950, as amended, to discuss the acquisition by the County of real estate for a public purpose where discussion in an open meeting would adversely affect the bargaining position and negotiating strategy of the County. Preparers Jeffrey L. Mincks Attachments: ~ Yes Title: County Attorney 0623:89130.1 ^ No CHESTERFIELD COUNTY °~~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,_y~ 1749 RGIN~' Meeting Date: November 14, 2012 Item Number: 15.A. Subject: Resolution Recognizing the Planning Commission for Its Tireless Efforts in the Development of the Comprehensive Plan Amendment, Moving Forward...The Comprehensive Plan for Chesterfield County County Administrator's Comments: County Administrator: Boa Adoption of the attached resolution. Summary of Information: The attached resolution recognizes Chesterfield County Planning Commissioners, Mr. Russell Gulley, Mr. Reuben Waller, Dr. William Brown, Mr. Dale Patton and Dr. Edgar Wallin for their dedication to the adoption of the county's new comprehensive plan. Preparers Kirkland A. Turner Attachments: ^ Yes No Title: Director of Planning # ~ ~ r~ ~ RECOGNIZING THE CHESTERFIELD COUNTY PLANNING COMMISSION FOR ITS EFFORTS IN THE DEVELOPMENT AND ADOPTION OF MOVING FORWARD ...THE COMPREHENSIVE PLAN FOR CHESTERFIELD COUNTY WHEREAS, on October 24, 2012, the Board of Supervisors, after considerable input from staff, citizens and the business community adopted MOVING FORWARD ...THE COMPREHENSIVE PLAN FOR CHESTERFIELD COUNTY, a blueprint for the county's future; and WHEREAS, the Board of Supervisors directed this effort in February, 2012 with a mandated completion time of eight months; and WHEREAS, the Planning Commission embarked upon a rigorous schedule of work sessions on the Plan beginning in March, 2012; and WHEREAS, Planning Commissioners Reuben Waller, William Brown, Dale Patton, Edgar Wallin and led by the Chairman, Russell Gulley represented a broad spectrum of geographic areas, interests and career experiences; and WHEREAS, the Planning Commission worked closely with staff to review, edit and endorse each chapter of the Plan within the established tight time schedule; and WHEREAS, the Planning Commission committed to an open and transparent process, encouraging public participation and comment through web postings of each chapter; and WHEREAS, the Planning Commission mandated that each individual public comment be considered and addressed; and received 262 comments, with seventy- eight percent incorporated into the document; and WHEREAS, the Planning Commission held ten work sessions and six magisterial district meetings; and WHEREAS, this document is the first county-wide comprehensive plan since June 1977; and WHEREAS, the Planning Commission devoted tireless hours and provided extraordinary leadership by molding the various areas of expertise and interest groups' concerns into a consolidated county-wide plan; and WHEREAS, the Planning Commission's efforts have produced a document that establishes the framework for not only new growth and development, but also for the first time in Chesterfield County's history, a blueprint to ensure that existing neighborhoods and business corridors remain stable, healthy and desirable for living, working and shopping; and WHEREAS, the Commission ensured that revitalization and economic development considerations be at the forefront to ensure that Chesterfield County continues to be a FIRST CHOICE COMMUNITY providing the highest quality of life through attractive, orderly, fiscally responsible growth and development far into the future; and ~~,~,; WHEREAS, this Plan also recognizes the importance of the county's historical and cultural resources; environmental resources, especially water resources; an adequate transportation network that accommodates a variety of mobility choices; and provision of equitable public facilities especially as it relates to ensuring vibrant, healthy and stable neighborhoods. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes and applauds the conscientious efforts and commitment to excellence displayed by the Chesterfield County Planning Commission. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Planning Commissioners Russell Gulley, Reuben Waller, William Brown, Dale Patton and Edgar Wallin; and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. .~..~- ~~~`°~~. v~~//~) li6§ F/ hRGiNU' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 14, 2012 Item Number: 15.B. Subiect: Resolution Recognizing November as "Lung Cancer Awareness Month" County Administrator's Comments: County Administrator: Board Action Requested: Mr. Gecker requests that the Board of Supervisors adopt the attached resolution recognizing November as "Lung Cancer Awareness Month" in Chesterfield County. Summary of Information: Lung Cancer Awareness Month is recognized nationally during the month of November. Increased awareness of the numerous causes and risk factors related to this disease, including but not limited to cigarette smoking, will help increase understanding and support for vital research into the causes and treatments of lung cancer. Preparers Don Kappel Title: Attachments: ^ Yes ~ No Director. Public Affairs RECOGNIZING NOVEMBER AS "LUNG CANCER AWARENESS MONTH" WHEREAS, November is National Lung Cancer Awareness Month; and WHEREAS, lung cancer is the leading cancer killer of both men and women in the United States; and WHEREAS, this type of cancer claims more lives than breast, prostate and colon cancers combined; and WHEREAS, in Virginia alone, more than 5,500 people will be diagnosed with this devastating disease this year; and WHEREAS, it is well known that lung cancer can be caused by cigarette smoking, which is the major cause; and WHEREAS, it also can be caused by second-hand smoke; and WHEREAS, air pollution from motor vehicles, factories and other sources is suspected to be yet another contributing factor for lung cancer; and WHEREAS, some lung diseases, such as Tuberculosis and Chronic Obstructive Pulmonary Disease, better known as COPD, can create a higher risk of lung cancer; and WHEREAS, exposure to Radon, a by-product of naturally occurring radium, a product of uranium, is a known risk for lung cancer; and WHEREAS, certain occupations that expose workers to arsenic, chromium, nickel and other substances may increase the risk of lung cancer; and WHEREAS, more awareness of the numerous causes and risk factors for lung cancer will help to stimulate more vital research funding. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of November 2012, recognizing the significant impact of lung cancer in our society, calls to the public's attention the severe social implications of this disease and the special challenges it presents to those afflicted by it, and to their families; and in recognition of the importance of education and public awareness in the fight against lung cancer, this Board of Supervisors hereby recognizes November as "Lung Cancer Awareness Month." ~°`~. ~~~' . ,,.~ ~~~.~~* CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 14, 2012 Item Number: 15.C. Subject: Resolution Recognizing the 2012 Cosby High School Girls Varsity Soccer Team for Outstanding Achievements and Representation of Chesterfield County During the 2012 Season County Administrator's Comments: County Administrator Board Action Regues Mr. Elswick requests that the Board of Supervisors commend and recognize the Cosby High School Girls Varsity Soccer Team for its superior achievements and representation of Chesterfield County. Summary of Information: Under the guidance and direction of Coach Roger Lattimer and Assistant Coach Brenda Tarczynski, the 2012 Cosby High School Lady Titans were the Dominion District and Tournament Champions, the Central Region Champions and the Group AAA State Champions. Preparers Michael S. Golden Attachments: ^ Yes Title: Director, Parks and Recreation RECOGNIZING THE 2012 COSBY HIGH SCHOOL GIRLS VARSITY SOCCER TEAM FOR ITS OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, participation in high school sports has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Mr. Roger Lattimer, head coach of the Cosby High School Girls Varsity Soccer Team, completed his third year of coaching and has a 57-5-3 career record as varsity head soccer coach at Cosby High School; and WHEREAS, under Mr. Lattimer's and assistant coach Brenda Tarczynski's direction, the 2012 Cosby High School Lady Titans finished the season with an overall record of 23-0-1; and WHEREAS, the Cosby High School Lady Titans were Dominion District Champions; and WHEREAS, the Cosby High School Lady Titans were the Dominion District Tournament Champions; and WHEREAS, the Cosby High School Lady Titans were the Central Region Champions; and WHEREAS, the Cosby High School Lady Titans competed in the State AAA Girls Soccer State Championships and were the Group AAA State Champions; and WHEREAS, the Cosby High School Lady Titans were the first ever Central Region Team to win the Girls AAA State Championship; and Whereas, the team members include Tessa Broadwater, Toryn Broadwater, Madi Conyers, Hannah Cornman, Jessica Dickson, Gina D'Orazio, Blayne Fink, Diamond Heeralall, Taylor Hudgins, Megan Hunt, Kelley Kampfmueller, Carly Maglio, Emma Manis, Alex McAllister, Carly McBain, Jayden Metzger, Rachael Moon, Annette Nowicki, Jordon Nunn, Elizabeth Patrick, Devon Peck, Madi Powell, Chloe Starnes, Cana Starnes, Charis Starnes and Jordon Swatzyna. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of November 2012, publicly recognizes the 2012 Cosby High School Girls Varsity Soccer Team for its outstanding representation of Chesterfield County, commends the Lady Titans for their commitment to excellence and sportsmanship, and expresses best wishes for continued success. ~~~~ ~~ ~ z~ /: ', 1:69 ~/ ~~ ~?xcn~* CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 14, 2012 item Number: 15.D. Subiect: Resolution .Recognizing the 2012 Cosby High School Girls Varsity Softball Team for Outstanding Achievements and Representation of Chesterfield County During the 2012 Season County Administrator's Comments: County Administrator: Board Action Requested: Mr. Elswick requests that the Board of Supervisors commend and recognize the Cosby High School Girls Varsity Softball Team for superior achievements and representation of Chesterfield County. Summary of Information: Under the guidance and direction of Coach Ray Jeter and Assistant Coach Megan Camden, the 2012 Cosby High School Lady Titans were the Dominion District Tournament and Seasonal Champions, the Group AAA State Champions and finished the season with an overall record of 23-5. Preparers Michael S. Golden Attachments: ^ Yes Title: Director, Parks and Recreation ^ No RECOGNIZING THE 2012 COSBY HIGH SCHOOL GIRLS VARSITY SOFTBALL TEAM FOR OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, participation in high school sports has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Mr. Ray Jeter, head coach of the Cosby High School Varsity Softball Team, completed his sixteenth year of coaching and has a 116-27 career record as varsity head softball coach at Cosby High School; and WHEREAS, under Mr. Jeter's and assistant coach Megan Camden's direction, the 2012 Cosby High School Lady Titans finished the season with an overall record of 23-5; and WHEREAS, the Cosby High School Lady Titans were Dominion District Season Champions; and WHEREAS, the Cosby High School Lady Titans were the Dominion District Tournament Champions; and WHEREAS, the Cosby High School Lady Titans were the Central Region Champions; and WHEREAS, the Cosby High School Lady Titans competed in the State AAA Girls Softball State Championships and were the Group AAA State Champions; and WHEREAS, the team members include Caitlyn Aird, Alex Beyer, Bridget Blakely, Karie Burgess, Kirsten Copley, Jen Helms, Kayla Helms, Meagan Jones, Megan Meindl, Savanna Ols, Samantha Quinn, Holly-Thomas Stargardt, Ellen Sweat and Chelsea Whitcomb. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of November 2012, publicly recognizes the 2012 Cosby High School Girls Varsity Softball Team for its outstanding representation of Chesterfield County, commends the Lady Titans for their commitment to excellence and sportsmanship, and expresses best wishes for continued success. ,, ~ ~- November 14, 2012 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Mr. Bob Olson 2. 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. ~~~ a ~s° L V C i 0~ e 3 O N N a t v a F- 0 N v N N H N M ~ o'' o Z M ~ C W Oa r.. a oc k F~ O a Q 3 O v VI V O Z ~ M i/} ~ ~ ci 00 r t/1~ ~ e~-I ~p O 0 0 O ~ O ~ ~/} N O u1 ~ N CJ 0 2 v ~ ~ ~ O O = ~ N ~ ..O O L U C N F'_' i N "~ 3 t L 0 ~ L N O a~ ~F O ` ` ~ ~' ~ ` > N a s > N U N c C 3 v LL o u ~ ~ ~- O o C ,,, ~ o GJ E ~ }~ , , of Vf N d ~ O L ~ W J O = L N O~q w N Z O p ` i+ `" v d X °J ~ c ~. ` E N N 3 Z X w ~ .~ o Z ~' N O U N Z ~,~~ CHESTERFIELD COUNTY °y~ BOARD OF SUPERVISORS ~ ,,,, -~ AGENDA RCIN~' Page 1 of 1 Meeting Date: November 14, 2012 Item Number: 17.A. Subject: Public Hearing to Consider Amending Section 15-196 of the County Code to Allow Taxicab Companies to Charge Passengers an Additional $2.00 for Trips Originating at Richmond International Airport County Administrator's Comments: County Administrator: The Board is requested to hold a public hearing to consider amending ~ 15-196 of the County Code to allow taxicab companies to charge passengers an additional $2.00 for trips originating at Richmond International Airport. Summary of Information: The Capital Region Airport Commission ("Commission") recently issued an RFP and awarded contracts to three taxicab companies for walk-up service. The successful companies will have to meet new standards for their fleet of vehicles and drivers. To help defray the cost of upgrading service, the Commission authorized in its contract the reimbursement of $2.00 from passengers. Accordingly, the Commission has requested that all member jurisdictions adopt amendments to their respective taxicab ordinance to allow the new charge. Only the three companies awarded a contract for walk-up service are required to make the upgrades to their service, but all taxicabs in the region will continue to be permitted to pick up fares at the airport on a pre-arranged basis and charge the $2.00 fee. The fee will not apply to any taxicab drop-off at the airport. Henrico and Hanover have adopted the ordinance change. Richmond is in the process of amending its ordinance. Preparers Jeffrey L. Mincks Attachments: ^ Yes Title: County Attorney 0623:89131.1(88977.1) ^ No ~~,.~ EXECUTIVE SUMMARY CAPITAL REGION AIRPORT COMMISSION TAXI TRIP FEE RESOLUTION ITEM III.E.I.c. The Finance and Audit Committee recommends that the Commission adopt the following resolution. WHEREAS, the Capital Region Airport Commission ("Commission") assesses each taxi company authorized to pick up passengers at Richmond International Airport ("Airport"} a .fee of two dollars ($2.00} per trip at the time a passenger engages a taxi operated by such company far travel from the Airport ("taxi trip fee"}; WHEREAS, the taxi trip fee aiang with all other public ground transportation fees are used to defray the cost of monitoring the provision of public ground transportation services at the Airport to assure compliance with Commission rules as well as local and state regulations regarding ground transportation services; WHEREAS, the Commission has entered new contracts with taxi companies for walk-up service at the Airport effective July 1, 2012, requiring upgrading of taxi vehicles, uniforms and other costly requirements in order to enhance the safety and appearance of the taxi experience for the travelling public that is of benefit to the entire Richmond metropolitan azea; WHEREAS, because of the capital investment made by the walk-up taxi companies pursuant to such contracts, the Commission deems it appropriate far the taxi companies to recover the taxi trip fee from passengers picked up at the Airport and has so provided in the contracts with such companies; WHEREAS, the member jurisdictions of the Commission have taxi ordinances that address allowable rates to be charged by taxi. drivers. NOW THEREFORE, BE IT RESOLVED, that pursuant to 19$0 Acts of Assembly, Chapter 3$0, the Capital Region Airport Commission hereby expresses to the Boards of Supervisors of Henrico County, Chesterfield County and Hanover County and to the City Council of the City of Richmond its request that their respective taxi ordinances be amended to allow an additional two dollar ($2.00} chazge to be made for passengers picked up at Richmond International Airport and further authorizes the President and Chief Executive Officer of the Commission to transmit this resolution to the managers of the respective jurisdictions for consideration by their boards and council. On August 28, 2012, Commissioner Norfleet moved to approve the Taxi Trip Fee Resolution, and commissioner O'Bannon seconded the motion. The motion passed unanimously. Susan Ja inn~rdin Secretary ,, ~,. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 15-196 RELATING TO TAXICAB FEES FOR TRIPS ORIGINATING AT RICHMOND INTERNATIONAL AIRPORT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 15-196 of the Code of the Count~o Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Chapter 15 REGULATED OCCUPATIONS AND SERVICES 000 ARTICLE IX. TAXICABS 000 DIVISION 4. OPERATING REGULATIONS 000 Sec. 15-196. Same--Enumerated; special discount for elderly passengers and disabled passengers. (a) Taxicab drivers shall charge passengers: For the first one-fifth mile ... $ 2.50 For each succeeding one-fifth mile ...0.50 For each 80 seconds of waiting time ...0.50 For each additional passenger over one (children six years of age or younger, when accompanying afare-paying passenger, shall not be deemed additional passengers) ...1.00 Waiting time is (i) the time the taxicab is stopped or moving at a speed less than 15 miles per hour, (ii) the time the taxicab is waiting for a passenger beginning five minutes after the time of arrival and (iii) the time consumed while a taxicab stands at the direction of the passenger. Waiting time shall not include, and no charge shall be made, for the time a taxicab loses on account of inefficiency, breakdowns, or premature response to a call. No taxicab shall charge for mileage while charging waiting time. (b) A surcharge of $1.00 per trip shall be added to compute the fare for a trip originating between the hours of 9:00 p.m. and 6:00 a.m. the next day. (c) The owner of any taxicab, upon receipt of satisfactory proof that a passenger is 65 years of age or older or disabled, may offer a discount not to exceed 20 percent of the total charge. ~' s;ary 0623:88977.1 1 (d) The owner of any taxicab may enter into written contracts with organizations and companies to provide taxicab services on a negotiated basis. The owner of any taxicab may enter into written contracts with individuals to provide regular service on a negotiated basis. All such contracts must be kept in the main office of the taxicab company during the terms of the contract and for 12 months after termination of the contract. The rates to be charged for such services shall be determined by contract, not established by the board of supervisors, but taximeters shall be in operation at all times during the transportation of contract passengers. ~ For a trip on ig natin~ at Richmond International Airport, the rate shall be the charge registered on the meter plus $2.00. (2) That this ordinance shall become effective immediately upon adoption. 0623:88977. l 2 ~ ~ ~ ~ ~ ~` P.O. Box 1616, Midlothian, Virginia 231 I3 • Phone: (804) 545-7500 • Fax: (804) • Email: news@chestertieldobserver.com • Intemeh. www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue Chesterfield County LN:Taxicab-Fees 10-31, 11-7 1/20P+ 1.59 $234.21 Board of Supervisors The Observer, Inc. TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, November 14, 2012, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Buildingg, Route 10 and Lori Road, Chesterfie$il, Virginia, will hold a public hearing where persons may appear and present their views concerning: An Ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and re-enacting Sections 15-196 relating to taxicab fees for trips originating at Richmond International Airport. The proposed ordinance amendment is available for examination by the public in the County Administrator's Office and the Clerk to the Board's Office (Room 504) at the Lane B. Ramsey Administration Building, 9901 Lori Road, Chesterfield Virginia. If further information is desired, please contact the County Attorney's Office at 748-1491, between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. . The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Boazd no later than Friday> November 9, 2012. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 10/31/2012 & 11/07/2012 Sworn to and subscribed before me this ~ ~ day of i;_., /~ 2012. f' ~i ~ ~ ~1 ~.~,/ ~ ~. ~ ~ ~~ ~~L ~ ~' Legal Affiant rr~es T, Grooms Jr., Notary Public My commission expires: February 29, 2016 Commission I.D. 7182093 (SEAL) ,,~N ~~~~~~e~ii :~,cl~'~ NOT ROY O~S ~~'~ ~~:••• PUBLIC •';, 'p REG # 7182093 ; n ;• MY COMMISSION ; Q Oar •, EXPIRES ' 2/2912016 ~ • ~_ ~~'~.~,"CFA LTH•~F ~~.•. THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. ~~fyF'~.Li1 cQG m V ~ r. ,, ,:.y ''-.~'1RC1N?i' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 14, 2012 Item Number: 17.6. Subject: Public Hearing to Consider Amendments to the County's Floodplain Management Ordinance County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to hold a Public Hearing to consider the attached ordinance amendments to the Floodplain Management Ordinance. Summary of Information: In March 1983, the Board of Supervisors adopted the County's first floodplain ordinance allowing the County's participation in FEMA's National Flood Insurance Program. Recently, FEMA began a process throughout the country to update flood plain maps to an automated format. Along with the new maps, localities are required to amend existing ordinances to reflect new nomenclatures used with the automated maps as well as making other modifications deemed necessary by FEMA and each locality. The proposed ordinance amendments, provided that they are adopted by the Board prior to December 18, 2012, will allow the County to continue its participation in the insurance program with no break in service to our citizens while continuing to minimize flood risks. DCR and FEMA have reviewed and approved the proposed amendments. Preparers Richard M. McElfish Title: Director, Environmental Engineerin Attachments: ^ Yes ^ No # ~~~ ~.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Planning Commission held a Public Hearing on September 18, 2012 and recommended approval of the ordinances on a 5-0 vote. Primary Changes: • Clarifies and specifies the duties of the Director of Environmental Engineering (Sec. 19-56). • Requires the County to maintain a record of new commercial buildings that have been required to be flood proofed. (Sec. 19-58(a)(25)) • Requires the County to maintain a record of the constructed elevation of the lowest floor, including basement, of all new and substantially improved buildings. To achieve this requirement, staff proposes that a FEMA elevation certificate be completed and a copy filed with the Environmental Engineering Department prior to issuance of certificates of occupancy for private residences. (Section 19-58(a)(27)) NOTE: The elevation certificate must be stamped by a licensed surveyor, engineer or architect. • Removes permitted uses in Floodway district (Sec. 19-58(b)(2)) NOTE: The Floodway is the center area of a floodplain where water is moving extremely fast during floods. Staff Recommendations: Staff recommends the Board of Supervisors approve the attached amendments to the Floodplain Management Ordinance. District: Countywide ~'~ '~' r,. a: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-55, 19-56, 19-57, 19- 58, 19-59, 19-60, 19-61, 19-62, 19-63 AND 19-301 OF THE ZONING ORDINANCE RELATING TO FLOODPLAIN MANAGEMENT REGULATIONS AND DAM BREAK INNUNDATION ZONES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-SS, 19-56, 19-57, 19-58, 19-59, 19-60, 19-61, 19-62, 19-63, and 19-301 of the Code of the Count~o Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: CHAPTER 19 000 ARTICLE III. DISTRICTS 000 DIVISION 3. FLOODPLAIN MANAGEMENT DISTRICTS AND DAM BREAK INUNDATION ZONES Sec. 19-55. Purpose. ~ The floodplain management regulations set forth in this division are adopted pursuant to the authority set forth in Va Code ~ 15.2-2280 and may be referred to as the floodplain management ordinance. The purpose of these provisions is to prevent loss of life and property, creation of hazards to health and safety, disruption of commercial and governmental services, extraordinary and unnecessary expenditure of public funds for flood protection and relief and impairment of the tax base by: Vi(a) Regulating uses, activities and development which, acting alone or in combination with other existing or future uses, activities and development, will cause unacceptable increases in flood heights, velocities and frequencies, or risk of inundation due to a dam break. ~2,)(b) Restricting or prohibiting certain uses, activities and development from locating within areas subject to flooding or dam break inundation. ~3,)(F) Requiring all those uses, activities and developments that do occur in floodprone areas or dam break inundation zones to be protected and/or floodproofed against flooding and flood damage. (4)(d) Providing information to the public re ag riling pr~*°°*~„~ ~„~'~~°~a~•~'~ ~ °~'~~•~~~~R lands and structures which are unsuited for intended purposes because of flood hazards or risk of inundation due to a dam break. i9a8: gsz6i.a 1 ~~~~ ~_~~ No land shall hereafter be developed and no structure shall be located, relocated, constructed, reconstructed, enlarged or structurally altered except in full compliance with the requirements of this division and any other applicable ordinances and regulations that apply to uses within the scope of this division. The requirements of this division shall apply to all privately and publicly owned lands within the County that are (i) identified as special flood hazard areas according to the Flood Insurance Rate Map (FIRM) and Flood Insurance Study (FISHprovided to the county FEMA or Vii) identified as floodplains by the director of environmental en ineerin~. The requirements of this division take precedence over any less restrictive laws, ordinances or codes. Any ordinance, however, shall remain in full force and effect to the extent that its provisions are more restrictive. Sec. 19-56. Duties generally of director of environmental engineering. (a) This division shall be enforced by the director of environmental engineering and such deputies as he may appoint. The director of environmental engineering shall serve as the county's floodplain management administrator and shall review all subdivision and site plans, improvement sketches, land disturbance permits and building permits and certify that the proposed development or construction is not in violation of the provisions of this division. If a proposed development or construction is in conflict with this division, the director of environmental engineering shall refuse to approve such plan or building permit. f'I,,,..a L,.,.~.,,-,ate ;.ao..,~;~o.a .,,,. ~l,o .. ,,~<~ ~TDA~f o > > ~b1 The duties and responsibilities of the director of environmental engineerin ug nder this division include but are not limited to: (1) Review applications for permits to determine whether proposed activities will be located in the special flood hazard area or other flood plains identified by the director of environmental en ing eering_ (2) Make interpretations as to the exact location of special flood hazard areas, floodplain boundaries and floodway boundaries and provide available base flood elevation and flood hazard information. ia2s: sg261.2 2 ~~!~~`.~ (3) Review applications to determine whether proposed activities will be reasonably safe from flooding and require new construction and substantial improvements to meet the requirements of these regulations. (4) Review applications to determine whether all necessarypermits have been obtained from the federal state or local agencies from which prior or concurrent approval is required• in particular permits from state agencies for any construction, reconstruction, repair or alteration of a dam, reservoir, or waterway obstruction (including brides, culverts structures any alteration of a watercourse, or any change of the course, current, or cross section of a stream or body of water, including any change to the 100-year frequenc~floodplain offree-flowing non-tidal waters of the state. (5) Verify that applicants proposing an alteration of a Federal Emer~ency Management Agenc~(FEMA) identified watercourse have notified adjacent localities, the Virginia Department of Conservation and Recreation (Division of Dam Safety Floodplain Management) and other appropriate agencies (VADEQ, USACE) and have submitted copies of such notifications to FEMA. (6) Notify FEMA when the county's base flood elevations have increased or decreased as a result of~hysical changes affecting flooding conditions. The notification shall be made as soon as practicable, but not later than six months, after the date such information becomes available and shall include submittal of technical or scientific data. These submittals are necessary so that upon confirmation of any physical changes that affect flooding conditions the risk premium rates and flood plain mana eg ment requirements will be based upon current data. (7) Approve applications and issue permits to develop in flood hazard areas if the provisions of these regulations have been met or disapprove applications if the provisions of these regulations have not been met. (8) Submit to FEMA or require applicants to submit to FEMA, data and information necessary to maintain FIRMS including h d~gic and hydraulic en in~g analyses prepared by or for the county or by private parties within six months after such data and information becomes available if the analyses indicate changes in base flood elevations. (9) Maintain and permanentl~p records that are necessary for the administration of these regulations, including: (a) Flood Insurance Studies, Flood Insurance Rate Maps (including historic studies and maps and current effective studies and maps), flood boundary and floodway maps mapped dam break inundation zones (when provided to the director of environmental engineering), and Letters of Map Change; (b) When provided to the director of environmental en gineering, documentation supporting: (i) issuance and denial of permits, (ii) Elevation Certificates (iii the elevation (in relation to the datum on the FIRM to which 1928: 88261.2 3 structures have been floodproofed, Div) other required design certifications, (v~ exceptions, and (vi) records of enforcement actions taken to correct violations of these regulations; (c) Records of all actions associated with administering this division, includin exceptions and the justification for their issuance, and report to the federal insurance administrator. as required. (10) Enforce or cause to be enforced the provisions of these regulations, investigate violations, issue notices of violations or stop work orders, and require permit holders to take corrective action. (11) Advise the board of zoning appeals regarding the intent of these regulations and, for each appeal from an exception determination made by the director of environmental en ing eerin , prepare a staff report and recommendation for the board of zoning appeals. ~12~ Administer the requirements related to proposed work on existing buildings: Make determinations as to whether buildings and structures that are located in flood hazard areas and that are dama eg d by any cause have been substantially damaged. (b) Make reasonable efforts to notify owners of substantially damaged structures of the need to obtain a permit to repair, rehabilitate, or reconstruct, and prohibit the non-compliant repair of substantially damaged buildin sg except for temporary emergency protective measures necessary to secure a pro~ert~ or stabilize a building or structure to prevent additional damage. (13, Notify FEMA when the boundaries of the county have been modified and: ~) Provide a map that clearly delineates the new boundaries or the new area for which the authorit~o re ug_ late pursuant to these regulations has either been assumed or relinquished through annexation; and fib) If the FIRM for any annexed area includes special flood hazard areas that have flood zones that have re ulatory requirements that are not set forth in these regulations, prepare amendments to these regulations to adopt the FIRM and appropriate requirements, and submit the amendments to the board of supervisors for adoption; such adoption shall take place at the same time as or prior to the date of annexation and a copy of the amended regulations shall be provided to the Virginia Department of Conservation and Recreation (Division of Dam Safety and Floodplain Mana eg ment) and FEMA. (14~pon the request of FEMA, complete and submit a report concerning participation in the National Flood Insurance Pro ram FIP) which may request information re ag rding the number of buildings in the SFHA, number of permits issued for ~ ~ ~~ 1928: 88261.2 4 ~ ~ ~.;,~`~ development in the SFHA, and number of exceptions issued for development in the SFHA. X15) Take into account flood and flood-related erosion hazards, to the extent that they are known, in all official actions relating_ to land management and use throughout the entire jurisdictional area of the county, whether or not those hazards have been specifically delineated geographically~e.~. via mapping or surveying X16) If a Preliminary Flood Insurance Rate Map and/or a Preliminary Flood Insurance Studyhas been provided b~FEMA: (a) Upon the issuance of a Letter of Final Determination by FEMA, the preliminary flood hazard data shall be used and shall replace the flood hazard data previouslyprovided from FEMA for the purposes of administering these regulations. (b) Prior to the issuance of a Letter of Final Determination by FEMA, the use of preliminary flood hazard data shall be deemed the best available data pursuant to Section 19-55(c) and used where no base flood elevations and/or floodway areas are provided on the effective FIRM. (c) Prior to issuance of a Letter of Final Determination by FEMA, the use of preliminary flood hazard data is permitted where the preliminary base flood elevations or floodway areas exceed the base flood elevations and/or desi n floodway widths in existing flood hazard data provided by FEMA. Such preliminary data maybe subiect to change and/or appeal to FEMA. (17) Undertake, as determined appropriate by the director of environmental engineering, other actions which may include but are not limited to: issuing_press releases, public service announcements, and other public information materials related to permit requests and repair of dammed structures; coordinating_with other federal, state, and local agencies to assist with substantial damage determinations; providing owners of damaged structures information related to the proper repair of damaged structures in special flood hazard areas; and assisting~roperty owners with documentation necessary to file claims for Increased Cost of Compliance coverage under NFIP flood insurance olp icier. Sec. 19-57. Floodplains and zones generally. ~~ ~~ a;,.o,.~,.,. „~ o,,.,;,.,,,,, ,.,or~., i o ~~ 192s: ssa6i.a 5 ~~ ~~'..~-~~~ - " ~ 'i l i = ' i i rt~rzvr-ii mc cci'cz f''~~ ct~l L- ircE ~T~ -2~i ciivi aacn u ~~-e~e~~t~e~rs ee~rt-~e~rt~, ~,,,,,a „~lo~ „~ tom; ~-~.~ze€e~e~~ a~a f1.....] ,. .,~;lo~ ,,,. °~ i ~i~ 9-- - = - '~~ ° -t -- '~'m'tii~~~ l ,~~o f1 ,-.,,,]v,l~' iRis CYL is z 6 ir i ~9 ` c ~ttt ,~ ~°m .Y .. > •~ ~~ ~ a f • 11 1 - d - 'd - >, a '- •~ • +.,, . ~ ° ~.,1 JznzzE~C~ira ? =6 im ~T r cam z 2 i@~ vim a iizccrn ~r ciiv rrviancnccci ~~ > > > > > > ~,s ..r.~.r.~~ 1928: 88261.2 n~ 'rt, 1, ,~.,«;o~ ,.~+l,o ~`~'~~rn ~I,,,,a,~t.,;,,~ ~ o~+~l,l;~1,0.7 ` i l C"~ Tc H2-~192a~-S• El °v P n~~ ~~f~ (a) Basis o~Special Flood Hazard Area Districts. The Special Flood Hazard Areas shall include the following districts which are established as overlay zones superimposed over the existing base zoning districts and which do not affect the uses and activities of the base zones except as provided in this division. The basis for the delineation of these SFHA districts shall be: (1) the FIS and the FIRM for the county prepared by the Federal Emergency Management Agent Federal Insurance Administration dated December 18, 2012 and any subsequent revisions or amendments thereto and ~2) any other 100-year floodplains identified by the director of environmental en ing eerin~. The boundaries of the SFHA districts are established as shown on the FIRM which is declared to be a part of this ordinance and which shall be kept on file by the director of environmental en ing eerin~. The AE Zone on the FIRM accompan~g the FIS shall be those areas for which one percent annual chance flood elevations have been provided and the floodway has not been delineated as well as additional areas shown on applicable studies as determined by the director of environmental en ig neeri~. The followin sg hall apply: ~a,~ Until a re ug latory floodway is designated, no new construction, substantial improvements or other development (including fill) shall be permitted within the areas of special flood hazard designated as Zone AE ,unless it is demonstrated that the cumulative effect of the proposed development, when combined with all other existing and anticipated development, will not increase the water surface elevation of the base flood more than one foot. Development activities in Zone AE which increase the water surface elevation of the base flood by more than one foot may be allowed, provided that the applicant first applies with the counts endorsement, for a Conditional Letter of Map Revision, and receives the approval of FEMA. The floodway district is located in the AE Zone. It shall be those areas within the floodplain capable of carrying the waters of the one percent annual chance flood without increasing the water surface elevation of that flood more than one foot at any point. The areas included in this district are specifically defined in Table 5 of the FIS and shown on the accom~anyin~ FIRM and also include, where applicable, those additional areas identified by the director of environmental en ing eerin~ The floodway fringe district is also located in the AE Zone. It shall be that area of the base flood area not included in the floodway. The basis for the outermost boundary 1928: 88261.2 ~ 6 ~ ~ ~ ~_.; of this area shall be the base flood elevations contained in the flood profiles of the FIS, as shown on the accompanying FIRM or as shown on any other applicable study, as determined by the director of environmental en ing Bering, The A Zone or Approximated Floodplain District on the FIRM shall be those areas for which no detailed flood profiles or elevations are provided, but the one percent annual chance floodplain boundary has been approximated. For these areas, the base flood elevations and floodway information from federal, state, and other acceptable sources shall be used, when available. Where the specific one percent annual chance flood elevation cannot be determined for this area using other sources of data, such as the U. S. Army Corps of Engineers Floodplain Information Reports, U. S. Geological Survey Flood-Prone Quadrangles, etc., then the applicant for the proposed use, development and/or activity shall determine this base flood elevation. For non-residential development proposed in the approximated floodplain district, the applicant must use technical methods that correctly reflect detailed h d~olo ig c and hydraulic analyses. Hydrologic and hydraulic analyses shall be undertaken only by professional engineers or other individuals qualified to perform such analyses, who shall certify that the technical methods used accurately reflect currently accepted technical concepts. Studies, analyses, computations, etc., shall be submitted in sufficient detail to allow a thorough review by the director of environmental en in~g and shall include a theoretical delineation of the Floodway District from the AE Zone when development within an approximated floodplain district is requested. The director of environmental engineering reserves the right to require a h d~gic and hydraulic analysis for any development. When such base flood elevation data is utilized, the lowest floor shall be elevated to a minimum of one foot above the base flood level. (5) Durin~permitting_process, the applicant shall provide to the director of environmental engineering_ (a) The elevation of the lowest floor (including the basement) of all new and substantially improved structures; and, (b) if the structure has been flood-proofed in accordance with the requirements of this article, the elevation (in relation to mean sea level~to which the structure has been flood-proofed. (6) Base flood elevation data shall be obtained from other sources or developed using detailed methodologies comparable to those contained in a FIS for subdivision proposals and other development proposals (including manufactured home parks and subdivisions ~b,~ ~} Floodplains boundary changes. The delineation on FEMA floodplain maps of any of the FEMA floodplains may be revised by the county when natural or manmade changes have occurred and/or more detailed studies have been conducted or undertaken by the U.S. Army Corps of Engineers or other qualified agency, or where an individual documents ;, the 1928: 88261.2 8 -~ ~. s `~, A,~, ;~ need for such change. However, prior to any such change, approval must be obtained from FEMA +r.o ro,a^,.,,i ; v „a.,,:.,;~+,.,,+^,. ~ {e-} Interpretation of floodplain boundaries. Initial interpretation of the boundaries of the FEMA special flood hazard areas, floodplain boundaries, and floodway boundaries shall be made by the director of environmental engineering. An appeal to the board of zoning appeals may be taken by any person aggrieved ^r ~v~~ by the interpretation. The following shall apply to the use and interpretation of FIRMS and data: Where field surveyed topo~raphy indicates that adjacent ground elevations: ~a,) are below the base flood elevation, even in areas not delineated as a special flood hazard area on a FIRM, the area shall be considered as a special flood hazard area and subject to these regulations; are above the base flood elevation, the area shall be regulated as a special flood hazard area unless the applicant obtains a Letter of Map Change that removes the area from the SFHA. ~2,) In FEMA-identified special flood hazard areas where base flood elevation and floodway data have not been identified and in areas where FEMA has not identified SFHAs, any other flood hazard data available from a federal, state, or other source shall be reviewed and reasonably used. Base flood elevations and designated floodway boundaries on FIRMS and in FISs shall take precedence over base flood elevations and floodway boundaries b~any other sources if such sources show reduced floodway widths and/or lower base flood elevations. (4) Other sources of data shall be reasonably used if such sources show increased base flood elevations and/or lamer floodway areas than are shown on FIRMS and in FISs. ~d,) Letters of Map Revision. When development in the floodplain causes a change in the base flood elevation, the applicant, including state agencies, must notify FEMA as soon as practicable but not later than six months after the date such information becomes available by app~lying for a Conditional Letter of Map Revision (CLOMR) or a Letter of Map Revision (LOMR). A Letter of Map Revision is required, without limitation, in the following circumstances: (icy development that causes a rise in the base flood elevations within the floodway• (ii) any development occurring in Zone AE without a designated floodway, which will cause a rise of more than one foot in the base flood elevation; and (iii) alteration or relocation of a stream ,including but not limited to installing culverts and brides). Sec. 19-58. Floodplain regulations and dam break inundation zones. (a) General provisions. (1) All uses, activities and development occurring within any floodplain district shall be undertaken only after the issuance of a land disturbance and/or building permit. 1928: 88261.2 9 ~~;lf~.°.. - Such development shall be undertaken only in strict compliance with the provisions of this chapter and with all other applicable codes and ordinances, including but not limited to the Virginia Uniform Statewide Building Code and the county subdivision and erosion and sediment control ordinances. Under no circumstances shall any use, activity, and/or development adversely affect the capacity of the channels or floodways of any watercourse, drainage ditch, or anY other draina eg facili~ or system unless approved by the director of environmental engineering. Prior to the issuance of any building permit and/or land disturbance permit, the director of environmental engineering shall ~ require all applications to include compliance with all applicable state and federal laws, and (ii) review all sites to assure they are reasonably safe from flooding. r° r° +''° °~~'~^~~+ +^ In addition to the basic information on the permit, the applicant shall provide the following information: a. For every structure that will be eluted constructed on a lot or parcel that includes a floodplain, the elevation of the lowest floor, including basement, °"°~~° +'~° '~^~° ~'°°'' °'°~~^+~°~ and horizontal distance of the structure from the outermost boundary of the base flood. b. For every nonresidential structure that will be floodproofed, the elevation to which the structure will be floodproofed. c. The elevation of the base flood. d. Topographic information showing existing and proposed round elevations or, if approved by the director of environmental en ing Bering, other means of indicating direction of water flow. (2) Prior to any proposed alteration or relocation of any channels or floodways of any watercourse, streams, etc., as shown on the county's FIRM, and prior to approval by the director of environmental engineering, the applicant shall also obtain approval from the U.S. Army Corps of Engineers, the Virginia Department of Environmental Quality or the Virginia Marine Resources Commission (a joint permit application is available from any of these organizations). Further, the applicant shall give notification of the proposal to all affected adjacent localities. ~~'~+~°°. Copies of such notifications shall be forwarded to the director of environmental engineering, the department of conservation and recreation (division of dam safety and floodplain mana eg ment °°~' °~'' ~-~^+°,. ^°~~°M,.,+:^~) and FEMA thc~ed°r~.ee--adiat~t~ . The flood carryin~ capacity within an altered or relocated portion of any watercourse shall be maintained. (3) One residential dwelling shall be permitted on each parcel recorded as of March 16, 1983, that is at least 95 percent inundated by the base flood and located within the base flood, provided it shall have a minimum floor level, including basement, of one foot '~~ above the base flood and cause no increase in the base flood elevation. No residential dwelling shall be permitted on parcels recorded after March 16, 1983, within the base flood, unless approved by the director of 1928:88261.2 to ~~~~" .~ . ~. a environmental en ing Bering through the exception process of sections 19-59 and 19-60, provided that such dwelling shall have a minimum floor level of one foot '~~~ above the base flood and cause no increase in the base flood elevation. (4) All new construction and substantial improvements to accessory residential buildings and structures shall be permitted within a floodway fringe area if the director of environmental engineering determines that it does not adversely affect the base flood. (5) All substantial improvements of residential dwellings within the base flood area shall comply with section 19-61(a). (6) All new construction and substantial improvements of residential dwellings adjacent to the base flood area/backwater shall be set back at least 25 feet horizontal distance from the outermost boundary of the base flood area/backwater and have a minimum lowest floor level, including basement, of one foot '~ii~~ above the base flood elevation. (7) All new construction and substantial improvements of nonresidential structures and accessory buildings_ a. within the floodway fringe shall either: have a minimum floor level of one foot '~~ above the base flood elevation; or together with attendant utility and sanitary facilities, be designed to be watertight at least one foot T~~, above the base flood elevation with walls substantially impermeable to the passage of water and with structural components having the capability of resisting hydrostatic and hydrodynamic loads and effects of buoyancy. b. ~ within the Upper Swift Creek Watershed all new construction and substantial improvements of nonresidential structures and accessory buildings shall be located outside the floodway fringe and shall be set back at least 25 feet horizontal distance from the outermost boundary of the base flood area, wetlands, Resource Protection Areas and 100-year floodplains where the contributing drainage area exceeds 100 acres, provided however, that when LID practices as determined by the director of environmental engineering are used adjacent to wetlands, floodplains and Resource Protection Areas the setback may be reduced to 5 feet. (8) All new construction and substantial improvements of nonresidential structures on property adjacent to the base flood area shall either: have a minimum floor level of one foot '~~ above the base flood elevation of the nearest A Zone; or together with attendant utility and sanitary facilities, be designed so that at least one foot '~~ above the base flood elevation of the nearest A Zone is watertight with walls substantially impermeable to the passage of water and with -- "~. 1928: 88261.2 11 ~~`~ ~ ~~ ~ structural components having the capability of resisting hydrostatic and hydrodynamic loads and effects of buoyancy. (9) When floodproofing is used for a particular structure in accordance with subsection (7) of this section, a registered professional engineer or architect shall certify that the floodproofing methods are adequate to withstand the flood depths, pressures, velocities, impact and uplift forces and other factors associated with the base flood. A record of such certificates, indicating the specific elevation (referenced to the National Geodetic Vertical Datum of 1929 (NGVD)) to which structures are floodproofed, shall be maintained with the director of environmental engineering in accordance with section 19-56. (10) The county's emergency manag_ement~ coordinator may require that owners of existing manufactured home parks and manufactured home subdivisions located within the base flood area file an evacuation plan indicating alternate vehicular access and escape routes. (11) All existing manufactured homes (in parks or on individual lots/parcels) located in the base flood area shall be anchored to resist flotation, collapse or lateral movement by providing over-the-top and frame ties to ground anchors. Specific requirements shall be that: over-the-top ties shall be provided at each of the four corners of the manufactured home with two additional ties per side at intermediate locations, with manufactured homes less than 50 feet long requiring one additional tie per side; frame ties shall be provided at each corner of the home with five additional ties per side at intermediate points, with homes less than 50 feet long requiring four additional ties per side; all components of the anchoring system shall be capable of carrying a force of 4,800 pounds; and any additions to the home shall be similarly anchored. All such manufactured homes shall be located no less than three feet~~ above grade, provided that no manufactured home at the same site has sustained substantial damage from a flood. If any manufactured home at the same site has sustained substantial damage from a flood, all existing manufactured homes at the same site shall be elevated on a permanent foundation, such that the lowest floor of the manufactured home is elevated to or above the base flood elevation. (12) The placement of new manufactured homes on individual lots or parcels, the construction of new manufactured home parks and manufactured home subdivisions and the expansion or substantial improvements to existing manufactured home parks and manufactured home subdivisions shall be prohibited within the base flood area. (13) The placement of new manufactured homes on individual lots or parcels adjacent to the base flood area, the construction of new manufactured home parks and manufactured home subdivisions and the expansion of existing manufactured home parks and manufactured home subdivisions shall require that: stands or lots be elevated on compacted fill or on pilings so that the lowest floor of the home will be at least one foot '~~ above the base flood elevation of the nearest A 1928:88261.2 12 ~~`~. ~: zone and be set back at least 25 feet horizontal distance from the outermost boundary of the base flood; adequate surface drainage and access for a hauler be provided; and in the instance of elevation on pilings, lots be large enough to permit steps piling foundations to be placed in stable soil not more than ten feet apart and reinforcement shall be provided for pilings more than six feet above ground level. (14) All subdivision proposals and other proposed new developments shall include, within such proposals, base flood elevation data. In addition, all subdivision proposals shall be consistent with the need to minimize flood damage, including location and construction of public utilities and facilities such as sewer, as, electrical and water systems, and shall provide for adequate drainage to reduce exposure to flood hazards. Base flood evaluation data shall be obtained from other sources or developed using detailed methodolo ieg_s, hydraulic and hydrolo ig'c analysis, comparable to those contained in a Flood Insurance Study for subdivision proposals and other proposed development proposals (including manufactured home parks and subdivisions). (15) All new construction and substantial improvements to existing structures shall have the access driveways elevated to at least the base flood elevation. All new construction and substantial improvements to existing structures shall be anchored to prevent flotation, collapse or lateral movement of the structure, constructed with materials and utility equipment that are resistant to flood damage, and constructed by methods and practices that minimize flood damage. {~} 1~7~There shall be no filling of any floodplains unless approved by the director of environmental en ing Bering and an approved land disturbance permit, building permit, improvement sketch, subdivision or site plan is on file with the department of environmental engineering. (-I~}~Filling in the base flood area shall be prohibited to make a building lot for the purpose of constructing a residential dwelling unless permitted by an exception issued by the director of environmental en ing Bering *'^° r'°„~~~rt ^°~<m~°°~°r'~<~ ^ ,.,a;~^^*:°~ *° a°<,°'^~~,°~* ^+^ra^ra~ ° ° ° °~*~. This prohibition shall not apply to section 19-58(a)(3). 19 New construction or substantial improvement of any residential structure (including manufactured homes) in Zones AE and A with detailed base flood elevations shall have the lowest floor, including basement, elevated to a minimum of one foot above the base flood level. (20) New construction or substantial improvement of any commercial, industrial, or non-residential building (or manufactured home) shall have the lowest floor, including basement, elevated to a minimum of one foot above the base flood level. ~~~`'1°` 1928: 88261.2 13 Electrical, heating, ventilation, plumbing, air conditioning equipment and other service facilities, including duct work, shall be designed and/or located so as to prevent water from entering or accumulating within the components during conditions of flooding. X22) New and replacement water supply systems shall be designed to minimize or eliminate infiltration of flood waters into the system. 23 New and replacement sanitary sewage systems shall be designed to minimize or eliminate infiltration of flood waters into the systems and discharges from the systems into flood waters. ~) On-site waste disposal systems shall be located and constructed to avoid impairment to them or contamination from them during flooding. 25 Commercial buildings located in all AE Zones may be flood-proofed in lieu of being elevated provided that all areas of the building components below the elevation corresponding to the BFE plus one foot are water tight with walls substantially impermeable to the passage of water, and use structural components having the capability of resisting hydrostatic and hydrodynamic loads and the effect of buoyancy. A registered professional engineer or architect shall certify that the standards of this subsection are satisfied. Such certification, including the specific elevation (in relation to mean sea level) to which such structures are floodproofed, shall be maintained by the director of environmental en in~g. In Zones A and AE, fully enclosed areas, of new construction or substantially improved structures, which are below the re ug latory flood protection elevation shall: a. not be designed or used for human habitation, but shall only be used for parking of vehicles, building access, or limited storage of maintenance equipment used in connection with the premises. Access to the enclosed area shall be the minimum necessary to allow for parking of vehicles (garage door) or limited storage of maintenance equipment (standard exterior door), or entry to the livin a~stairway or elevator); b. be constructed entirely of flood resistant materials below the re u~ 1~ atorY flood protection elevation; and c. include measures to automatically equalize hydrostatic flood forces on walls by allowing for the entry and exit of floodwaters. To meet this requirement, the openings must either be certified by a professional engineer or architect or meet the following minimum design criteria: 1928: 88261.2 14 Provide a minimum of two openings on different sides of each enclosed area subject to flooding. ii The total net area of all openings must be at least one square inch for each square foot of enclosed area subject to flooding. iii If a building has more than one enclosed area, each area must have openings to allow floodwaters to automatically enter and exit. iv The bottom of all required openings shall be no higher than one foot above the adiacent grade. ~ Openings may be equipped with screens, louvers, or other opening coverings or devices, provided they permit the automatic flow of floodwaters in both directions. vi Foundation enclosures made of flexible skirting are not considered enclosures for re u~latory purposes, and, therefore, do not require openings. Masonry or wood underpinning, regardless of structural status, is considered an enclosure and re uiq res openings as outlined above. 27 Prior to issuance of a Certificate of Occupancy for any single family dwelling on a lot or parcel which is located, in whole or in part, on a FEMA floodplain err-a ~'^^a rr^r° ° °°, the owner of the lot or parcel shall obtain and file an Elevation Certificate for the lot with the director of environmental en ineering_ 2~8,) All recreational vehicles placed on sites must either be on the site for fewer than 180 consecutive days, be fully licensed and ready for highway use (a recreational vehicle is ready for highway use if it is on its wheels or lacking system, is attached to the site only by quick disconnect type utilities and security devices and has no permanently attached additions) or meet all the requirements for manufactured homes. (29) New construction and substantial improvements shall be constructed with materials and utility equipment resistant to flood damage. (b) Floodway district. (1) The following shall be prohibited in the floodway district: structures, substantial improvements, manufactured homes, fill or other development. The county shall not grant relief from this provision through any process, unless relief from this provision shall have first been approved by FEMA to the extent that the director of environmental en ineering determines that FEMA approval is required. 1928: 88261.2 15 ~,~~!!~ ~ ~~. -~ ~~•l ~ T ," ~~66~F'bz& 'l ~3~i 11.,.,.;.-,.< is~kC o ,~,.7 nc~zi~ ie CZ~--- e~iii~ ~ ~ ~ a ~~ ~ a;,. ~ c on+,<,- „~ „+nl pe e -S~k~e ~e~~ l. + nr, r 1 v •~~c " n " ` '- '~ e~-e~ t~C° z r Le~ ° " nc i~l' e ttYJCrrC -w,;++v,l o vv.+ G~l7 T a ..~L.jv~~«o~++++b,~o~ o~~ n+ ~, x r J YY t[lY1 ti ~ ~ c. ,nl-, , v, fl„~,~1 L i j . c~ v ,oir<b,+c, ic, f„llc, .,ff o+ 1-,c, +~ <~ ~ '' '~ ~~ t~~e~ ~~ ~ eece e~e~ n o c i a ' n ~ ~ c D„L.1'n ~~. ~ a ~ i- ~- - - '~~ '~eS -S~~ ~ n ~ a" l ' ~ k . e~eC~eir 6iiiri~.Yacs ir r c ~ ~ c n c ~ r i r .r 7c =eE~ea~6"riu~Pe~1iE1 LaS, E1rcc~c cH~3~~~iEiii~ ~ ~, ~Oti~~c'l~li}t ,~ tli~i~zii=a ~sJb'ii3imm~~ri~ ~ ~9~Se~t'l~c Ftanr ~+,.n; l ~ ~ .; l .a 1; ~ ~ l~~iir~iz > > > ~iCEtS?r6ry'-ic~iueii~i-z~uE~i-&S-~c`~~-~e&~e~, ,•l n., n o ,,,,] l.,n.l; ~. A nno~~„«<, ;,,.1„~+«;nl n,,.l n nl ,nl, n .,r~7 ~ ~,-L;,,.< era ~~ ~ ~~ r o ~~ n ~ ~~ei3~pvit~i-j=-vcc~Ov^~reE~er`1-~61SeS,~"'~.iv-i-u~-Ci~E~°cTE-ii~fl~,r-una ;ln n+;..;+;o ' ' > > > 1, .a viicrg2~~ii1,~i~S 1 jr1Oi~ii:c-8~ ~3 ,1 i42'S,~'bZ&~~° ,n+v,. +«o n+.,., o„+ • > > > > > ~~,,,,,,,.~~ v+n ~ ,~ ,; ,1 v,1 +1, 0., ,1„ ,,.,+ ; o +T,o f1.,.,~ 1, o; «b,+~ ~~ n~ ~ - ~ -~- ° ~e~ ~~e ~ ~t~;~t~e e~e~-sei~ aru~- ~ ~ ~ ~ i ° ex a .~ c~~ ~ '''+ ~ ~ r ~ Z ~ ~ ~ ~ ~ t° - '1-- ~ 6C Pi c ~,~ -i;ki~hi E~ -Cir~ & ,rrr 9~ ~ 9~ ccre r2~6~& k6akC i~ c arm ~~~~jec-~ ;~~e~i~ ~u~~3 - eq~o„+ F;,•,,,1., c~ie~e ~ee~t~.~~~ ~~e~ei=ei3+ ~,,.+n+;,.,, o ,,,+ ,,,1 /n,. n .~. i<o ,. n.l;l<, ,. v o ,v.] ~ n, ~, +t,o n ,;+t,;,, +L,o +;<„o ~ . ~,. g s 1928: ss26i.2 16 (c) Floodway fringe district. (1) Generally. In the floodway fringe district, the development and/or use of land shall be permitted in accordance with the regulations of the underlying zoning district; provided, that all such uses, activities and/or development shall not increase the base flood elevation and shall be undertaken in strict compliance with the floodproofing and related provisions contained in the Virginia Uniform Statewide Building Code and all applicable codes and ordinances. (2) Permitted uses. -~ne~ee-~~~er~tteEl-err-t~va3~-dis~r~,.+~ „~.;°,.+ +,. ,,,a ° z~n~g. ~~ e. a. Nonresidential construction, subject to the provisions of section 19- - 58(a)(7) d. b. Accessory residential structures, subject to the provisions of section 19- 58(a)(4). e. c. Golf courses. (d) Approximated floodplain district. In the approximated floodplain district, all development and uses shall be the same as permitted in the floodway district. (e) 100 year flood plains in the Upper Swift Creek Watershed. (1) The following shall be prohibited within the Upper Swift Creek Watershed 100- year flood plains when the contributing drainage area exceeds 100 acres in size: a. Clear cutting ^r +"~„„~r^ ^~+r°°~• b. Removal of tree stumps; c. Clearing of vegetation; d. Filling; e. Grading; £ Placement offences or other appurtenant structures. (2) The following actions are exempt from the prohibitions outlined above: 1928: 88261.2 1~ ~~~` ~'`~ ~"~ a. Construction, installation, operation and maintenance of electric, gas, cable and telephone transmission lines, railroads and public roads and their appurtenant structures if conducted in accordance with the Erosion and Sediment Control Law, Code of Virginia, §§ 10.1-560--10.1-571, or an erosion and sediment control plan approved by the Virginia Soil and Water Conservation Board. b. Construction, installation and maintenance of water, sewer and local gas lines, provided that: 1. To the degree possible, the location of such utilities and facilities should be outside 100-year flood plain. 2. No more land than necessary shall be disturbed to provide for the desired utility installation. 3. All construction, installation and maintenance of such utilities and facilities shall be in compliance with any applicable federal, state and local requirements and permits and designed and conducted in a manner that protects water quality. 4. Any land disturbance exceeding an area of 2,500 square feet shall comply with all erosion and sediment control requirements of chapter 8 and this division. c. Silvicultural activities on lands in any agricultural district provided that such activities adhere to water quality protection procedures prescribed by the department of forestry in its publication known as the Vir ig nia Forestry Best Management Practices Technical Manual for Water Quality, aS amended "~~-c~ugei~e~l~~aEtiE~l~3d~'~vvvi~za~~e~es~ ope~tierrs", ~ ~~~'~~' d. Construction of the following: 1. Water wells; 2. Boardwalks, trails, pathways; and 3. Historic preservation and archaeological activities; provided that the director of environmental engineering finds that: (i) Any required permits, except those to which this exemption specifically applies, shall have been issued; (ii) Sufficient and reasonable proof is submitted that the intended use shall not deteriorate water quality; 1928: 88261.2 18 (iii) The intended use does not conflict with nearby planned or approved uses; and (iv) Any land disturbance exceeding an area of 2,500 square feet shall comply with all erosion and sediment control requirements of chapter 8 of this division. e. Approved proper woodlot management practices. (f) Reasonable consideration shall be given to protect life and property in mapped dam break inundation zones against impounding structure failure, in accordance with state law. Sec. 19-59. Applications for exceptions ~ The burden of proof rests upon the applicant for an exception to the requirements of this division r~c° ^a:r;°~+;^~ +^ a°.,°~^,.~,°„+ ~+.,,,a.,,.a~ °r+~, and without such proof the request must be denied. The applicant must show, in addition to the requirements contained in section ' ° '" °~'' ' ° ' ° 19-60, good and sufficient cause; that failure to grant the exception .,~r;~r°° ^r m^~~~°°+~^„ would result in an exceptional hardship; that granting the exception c° ^r ,M^~'~~°~+~^~ will not result in increased flood heights, additional threats to public safety or extraordinary public expense, create nuisances, cause fraud on or victimization of the public or conflict with existing local laws or ordinances; and that the exception .,,,,.;,,~°° ^r ,r^~'~~°~+~^„ is the minimum necessary, considering the flood hazard or risk of dam break inundation, to afford relief. No exception shall be granted within any designated re ug latory floodway if any increase in flood levels during the base flood discharge would result. ~b,~ While the ~rantin~ of exceptions en~erally is limited to a lot size less than one- half acre, deviations from that limitation may occur. Exceptions maybe issued by the director of environmental engineering for new construction and substantial improvements to be erected on a lot of one-half acre or less in size contiguous to and surrounded by lots with existing structures constructed below the base flood level, in conformance with the provisions of this section. ~ Exceptions may be issued for new construction and substantial improvements and for other development necessary for the conduct of a functionally dependent use provided that the criteria of this section are met, and the structure or other development is protected by methods that minimize flood damages during the base flood and create no additional threats to public safety The decision of the director of environmental engineering regarding an application for an exception may be appealed to the Board of Zoning_Appeals pursuant to section 19-19.1 of this chapter. 1928: 88261.2 19 Sec. 19-60. Factors to be considered in granting exceptions , (a) In considering {~} applications for development in the floodway, floodway fringe districts, and 100-year flood plains designated as riparian corridor management areas, including consideration of exceptions from the requirements of this division, er-(?°°~-~-(~ n~rc--atten-te--de~~elend-a~d~e the director of environmental engineering, '~^~ra ^~ ~ °°'° ^'~~"'"^ w.;uoivia shall consider the following factors in addition to the requirements set forth in section 19-59: (1) The danger to life and property due to increased flood heights or velocities caused by encroachments. No exception ~~ ~+ ° ^,a;r;^°+;^„ +^ shall be granted for any proposed use; ,a i °.,+ ^ .,,.+;.,;+....;+~.;~ +~,° ~^^,a.,,.,~, ^,. fl^^,~~u„~, rr;~,~° a;~+,.;,,+J that will cause any increase in flood levels during the base flood. (2) The danger of materials being swept onto other lands or downstream to the injury of others. (3) The proposed water supply and sanitation systems and the ability of these systems to prevent disease, contamination and unsanitary conditions. (4) The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owners. (5) The importance of the services provided by the proposed facility to the community. (6) The requirements of the facility for a waterfront location. (7) The availability of alternate locations not subject to flooding for the proposed use. (8) The compatibility of the proposed use with existing and anticipated future development. (9) The relationship of the proposed use to the comprehensive plan and floodplain management program for the area. (10) The safety of access to the property in time of flood by ordinary and emergency vehicles. (11) The expected heights, velocity, duration, rate of rise and sediment transport of the floodwaters expected at the site. (12) The loss of beneficial natural stormwater management characteristics. The historic nature of a structure. Exceptions to allow for repair or rehabilitation of historic structures may be granted upon a determination that the proposed 1928: 88261.2 20 ~. ,.. ~.,, ~'._~.w...:a repair or rehabilitation will not preclude the structure's continued designation as a historic structure and the exception is the minimum necessary to preserve the historic character and design of the structure. {~} 14 Such other factors that are relevant to the purposes of this division. (b) The director of environmental engineering, tl~~-~-aPp~s~the. may refer an application and accompanying documentation for an exception ~ ~ ;+ °a;~;,.,,+;,, +„ a° °i^ m°~ ~f~a°,.,a~ ° ..e...en+~ n~ to an engineer or other qualified person or agency for technical assistance in evaluating the proposed project in relation to flood heights, velocities, the adequacy of the plans for protection or any other related matters. (c) The director of environmental en ing eerin~'~°°ra °~ ~°„~„^ °„„°°'~ °r ~'n~„~r~- Ee~ may forward requests for ~ °a~~°°+~^~ +^ a°-~°'°rm°~+ ~+°,,,a,,,.a~ ^ ° ° .,+~ +° +~,° ~°,a°,..,i r„~,,,.°r,.°_n a,,,;.,;~+,..,+;,,r~ exceptions to FEMA for comment. (d) The director of environmental engineering,'°°ra °~'^~~„^ °„„°°'° °~~ ~'°r~;rn shall notify the applicant for an exception~-=~dn~e~ '~~i-ano~or a;~°°+~°~ +^ ~°-~°'^~m°~+ ~*°Ha°rac ^ °~+°, in writing, that the approval of such for construction of a structure below the base flood elevation could increase risk to life and property, and could result in increased premium rates for flood insurance. (e) A record of the above notification, as well as all exceptions, R~anc a'~' +~°r +^ a°~~°'^r~°~+ ~*°ra°,.~~ ° ,,;,.°m°~ including justification for their issuance, shall be maintained by the director of environmental engineering. l~~iens ~ e~ Approvals of exceptions to FEMA regulations shall be noted in the annual report submitted to FEMA +''° ° „+~~ °am~^~°+r°+^r Sec. 19-61. Existing structures in floodplain districts. A structure or use of a structure on premises which lawfully existed before February 23, 1983, but which is not in conformity with this division may be continued subject to the following conditions: (a) Residential structures. (i) The modification, alteration, repair, reconstruction or improvement of any kind to a structure and/or use requiring a building permit located in any Special Flood Hazard Area~eei~ district, to an extent or amount of less than 50 percent of its value, in accordance with the county assessor's records, shall be elevated to the greatest extent possible and conform to the Virginia Uniform Statewide Building (ii) A residential structure that receives substantial improvement shall be elevated to at least one foot '~~ above the base flood elevation. (b) Nonresidential structures. ~~`•~~". 1928: 88261.2 21 (i) The modification, alteration, repair, reconstruction or improvement of any kind to a nonresidential structure and/or use located in any Special Flood Hazard Area €leec~pl~n district, to an extent or amount of less than 50 percent of its value, in accordance with the county assessor's records, shall be elevated and/or floodproofed to the greatest extent possible. (ii) A nonresidential structure that receives substantial improvement shall be elevated to at least one foot '~~ above the base flood elevation and/or floodproofed to at least one foot 'T~h ~ above the base flood elevation. ~c,) Residential and nonresidential structures. The modification, alteration, repair, reconstruction, or improvement of any kind to a structure and/or use located in any Special Flood Hazard Area district, to an extent or amount of 50 percent or more of its value, in accordance with the county assessor's records, shall be undertaken only in full compliance with the floodplain management ordinance and shall require the entire structure to conform to the requirements of the buildin c Existing structures in the Floodway district shall not be expanded or enlarged unless it has been demonstrated through hydrologic and hydraulic analyses performed in accordance with standard en ing eering,_practices that the proposed expansion would not result in any increase in the base flood elevation. ~ A replacement manufactured home may be placed on a lot in an existing manufactured home park or subdivision provided the anchoring, elevation and encroachment standards are met. Sec. 19-62. Additional provisions relative to flood hazard mitigation. Within the special flood hazard'^~°° r'^^~' ~„~'~^r +''° ~ n+°~ ~'^^ar'°~~ areas, the following additional provisions shall be met: (a) All electric water heaters, electric furnaces and other critical electrical installations shall be permitted only at elevations at least one foot '~~ above the base flood elevation. (b) Water supply systems, sanitary waste water systems and gas and oil supply systems shall be designed to preclude infiltration of floodwaters into the systems and discharges from the systems into floodwaters. Design and construction shall be in accordance with ~A requirements of the Virginia Uniform Statewide Building Code. (c) Adequate drainage shall be provided to minimize exposure to flood heights. (d) Preliminary plat requirements shall include a map showing the location of the proposed subdivision and/or land development with respect to any designated 1928: 88261.2 22 ~ ~? ~'~ ~`_,• s: "~ ..~ o,, floodplain district, including information on, but not limited to, the base flood elevations, boundaries of the floodplain districts, proposed lots and sites and fills and areas subject to special deed restrictions. (e) A building permit application shall include the location of the base flood, if previously determined. Sec. 19-63. ~e Additional provisions relating to floodplain management ordinance. (a) The degree of flood protection sought by the provisions of this division is considered reasonable for regulatory purposes and is based upon acceptable engineering methods of study, but does not imply total flood protection. Larger floods may occur on rare occasions. Flood heights may be increased by manmade or natural causes, such as ice jams and bridge openings restricted by debris. This division does not imply that areas outside the floodplain districts or land uses permitted within such districts will be free from flooding or flood damages. (b) This division shall not create liability on the part of the county, or any officer or employee thereof, for any flood damages that result from reliance on this division, or any administrative decision lawfully made thereunder. (c) The requirements of this division shall be enforced pursuant to section 19-5 of this chapter, except for any violations of the Virginia Uniform Statewide Building Code which shall be enforced pursuant to section 5-10 of chapter 5 of this Code. The imposition of a fine or penalty for any violation or non-compliance shall not excuse the violation or non-compliance or permit it to continue and all responsible persons shall be required to correct or remedy such violations or non-compliance within a reasonable time. Any structure constructed, reconstructed, enlarged, altered or relocated in non-compliance with this division may be declared b county to be a public nuisance and abatable as such. Furthermore, flood insurance may be withheld from structures constructed in violation of this division. (d) The provisions of this division are severable in accordance with section 1-3 of chapter 1 of this Code. 000 ARTICLE VI. DEFINITIONS Sec. 19-301. Definitions. For purposes of this chapter, the following words and phrases shall have the following meanings: 000 r., o n,. ,.~+t,o Joao „i ~,,, . ~~~ r+ n rtan~_v_ ~:~V~~~ 1928: 88261.2 23 000 i-nS~anCe-ate-p Tai „~ ~ o~ n n i n i i n i p n~ c n i ti > > 000 Backwater: An base flood elevation of water as-a resultin fg rom of aflow-retarding influence from a dam or other construction, such as a road, embankment, bridge or culvert. Base flood: A flood having a one percent chance of being equaled or exceeded in any given year. Base flood elevation: The Federal Emer eg_ncy Management A enc~gnated one percent annual chance water surface elevation. The water surface elevation of the base flood in relation to the datum specified on the counts Flood Insurance Rate Map. The one hundred year flood or one percent annual chance flood. Basement: That portion of a building where the majority of the wall area between the floor and the ceiling is below round gam. 000 Conditional Letter o~ap Revision (CLOMR): See Letter of Map Revision, Conditional. 000 Development: For purposes of the floodplain management ordinance, any manmade change to improved or unimproved real estate, including, but not limited to, buildings or other structures, mining, dredging, filling, grading, pavingz a~ excavation or drilling operations or storage of equipment or materials. 000 Digital Flood Insurance Rate Map (DFIRM): See Flood Insurance Rate Map (FIRM 000 Elevated building: For purposes of the floodplain management ordinance, anon-basement building built to have the lowest floor elevated above the ground level by means of solid foundation perimeter walls, pilings, or columns (posts and piers Elevation Certificate: For purposes of the floodplain management ordinance, a document prepared in accordance with FEMA regulations which is used to provide the elevation information necessary to ensure compliance with the county's floodplain management ordinance, to determine the proper flood insurance premium rate, and to support a request for a Letter of Man Amendment and certain Letters of Man Revision. 000 ~~~~ ~u=~ 1928: 88261.2 24 Encroachment: For purposes of the floodplain management ordinance, the advance or infringement of uses, fill, excavation, buildings, permanent structures or development into a floodplain, which may impede or alter the flow capacity of a floodplain. 000 Existing construction: Structures for which construction commenced before February 23, 1983, for purposes of the floodplain management ordinance division of this chapter. Existing construction may also be referred to as "existing structures." 000 Federal Insurance Administrator: The Federal Insurance Administrator, who administers the National Flood Insurance Program of the Federal Emergency Management Agency. 000 Flood or ooding: A general and temporary condition of partial or complete inundation of normally dry land areas from: ~) the overflow of inland or tidal waters or (b) the unusual and rapid accumulation or runoff of surface waters from any source or (c) mudflows which are proximately caused by flooding as defined by clause (b) of this definition and are akin to a river of liquid and flowing mud on the surfaces of normally dry land areas, as when earth is carried by a current of water and deposited along the path of the current. Flood or flooding also includes the collapse or subsidence of land along the shore of a lake or other body of water as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels or suddenly caused by an unusually high water level in a natural body of water, accompanied by a severe storm, or by an unanticipated force of nature such as flash flood or an abnormal tidal surge, or by some similarly unusual and unforeseeable event which results in flooding from the overflow of inland or tidal waters. Flood insurance rate map (FIRM): The official maps of the county on which the federal insurance administrator has delineated bad the special hazard areas ~~~' *'~° ,.;~', „~°,~.:,,,~. ~°~°~ applicable to the county. A FIRM that has been made available di ig tally is called a Digital Flood Insurance Rate Map~DFIRM). Flood Insurance Stud~(FIS): an examination, evaluation and determination of flood hazards and, if appropriate, corresponding water surface elevations, or an examination, evaluation and determination of mudflow and/or flood-related erosion hazards. Flood, 100 year: See "Base flood." ~~ ~~ 192s: ss26i.2 25 ~p ~°^. Floodplain or flood prone area: Any land area susceptible to being inundated by water,from any source. Floodplain management: The operation of an overall program of corrective and preventive measures for reducing flood damage, including, but not limited to, emergency preparedness plans, flood control works and floodplain management regulations. Floodproofing: ~4 Any combination of structural and nonstructural additions, changes or adjustments to structures which reduce or eliminate flood damage to real estate or improved real property, water and sanitary facilities, structures and their contents. Floodway: The channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than one foot at any point. Some of these areas are shown on the county's Flood Insurance Rate Map. Floodway fringe: The area of the floodplain that can be completely obstructed without increasing the water surface elevation of the base flood by more than one foot at any point. Some of these areas are shown on the county's 4 Flood Insurance Rate Map. 000 Hydrologic and Hydraulic Engineerin~lysis: Analyses performed by a licensed professional engineer, in accordance with standard engineering practices that are accepted by the Virginia Department of Conservation and Recreation and FEMA, used to determine the base flood, other frequency floods, flood elevations, floodway information and boundaries, and flood profiles. 000 Letter of Map Amendment (COMA): An amendment based on technical data showing that certain property was incorrectly included in a designated special flood hazard area. A COMA amends the current effective Flood Insurance Rate Map and establishes that the property or structure is not located in a special flood hazard area. Letter of Map Chan~(LOMC): A Letter of Map Change is an official FEMA determination, by letter, that amends or revises an effective Flood Insurance Rate Map or Flood Insurance Stud Letters of Map Change include a Letter of Map Amendment, Letter of Map Revision and Conditional Letter of Map Revision. Letter of Map Revision (LOMB): A revision based on technical data that may show changes to flood zones, flood elevations, floodplain and floodway delineations, and planimetric features. Letter of Map Revision Based on Fill (LOMR-F): A determination that a structure or parcel of land has been elevated by fill above the base flood elevation and is, therefore, no loner exposed to flooding associated with the base flood. In order to qualify for this determination, the fill must have been permitted and placed in accordance with the county's floodplain mana eg ment regulations. 1928: 88261.2 26 Letter o~ap Revision, Conditional or Conditional Letter of Map Revision (CLOMR): A formal review and comment as to whether a proposed flood protection project or other project complies with the minimum NFIP requirements for such projects with respect to delineation of special flood hazard areas. A CLOMR does not revise the effective Flood Insurance Rate Map or Flood Insurance Study. 000 Lowest floor: For purposes of the flood plain ordinance, the lowest floor of the lowest enclosed area (including basement). An unfinished or flood-resistant enclosure, usable solelyparking of vehicles, building access or storage in an area other than a basement area is not considered a building's lowest floor; provided, that such enclosure is not built so as to render the structure in violation of the applicable non-elevation desi n requirements of Code of Federal Regulations, 44 CFR & 60.3. Manufactured home: A structure subject to federal regulation which is transportable in one or more sections; is eight feet or more in width and 40 feet or more in length or is 320 or more square feet when erected onsite; is built on a permanent chassis; is designed to be used as a single-family dwelling, with or without a permanent foundation, when connected to required utilities; and includes the plumbing, heating, air conditioning and electrical systems contained in the structure. For floodplain management purposes the term "manufactured home" also includes park trailers, travel trailers and other similar vehicles placed on a site for greater than 180 consecutive days but does not include a recreational vehicle. For insurance purposes the term "manufactured home" does not include park trailers, travel trailers and other similar vehicles. Manufactured home park or subdivision: For purposes of the floodplain management ordinance, a arcel or Conti u~parcels) of land divided into two or more manufactured home lots for rent or sale. 000 Mobile or manufactured home park: A plot of ground upon which two or more permanent mobile or manufactured homes are located and where spaces or lots are not for sale. Mobile or manufactured home subdivision: A subdivision, as defined in chapter 17 of this Code, which is designed solely for permanent mobile or manufactured homes. 000 New construction: For the purposes of the floodplain management ordinance division of this chapter, structures for which the start of construction commenced on or after February 23, 1983. 000 Recreational vehicle: A vehicle which is: (1) Built on a single chassis; G~~~.~n 1928: 88261.2 27 (2) Four hundred gross square feet or less when measured at the largest horizontal projection; (3) Designed to be self-propelled or permanently towable by a light duty truck; and (4) Designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational, camping, travel, or seasonal use. 000 Special flood hazard area (SFHA): The land in the floodplain subject to a one percent (1%~ greater chance of being flooded in any iven year. 000 Start of construction: For purposes of the floodplain management ordinance, and for other than new construction and substantial improvement under the Coastal Barriers Resource Act (P.L. - 97-348 ,start of construction means the date the building_permit was issued, provided the actual start of construction, repair, reconstruction, rehabilitation, addition, placement, substantial improvement or other improvement was within 180 days of the permit date. The actual start means either the first placement of permanent construction of a structure on a site, such as the pouring of slab or footings, the installation of piles, the construction of columns, or any work beyond the stage of excavation; or the placement of a manufactured home on a foundation. Permanent construction does not include land preparation, such as clearing^~radin~ and filling;. nor does it include the installation of streets and/or walkways; nor does it include excavation for abasement, footings, piers or foundations or the erection of temporary forms; nor does it include the installation on the property of accessory buildings, such as garages or sheds not occupied as dwelling units or not part of the main structure. For a substantial improvement, the actual start of the construction means the first alteration of any wall, ceiling, floor, or other structural part of a building, whether or not that alteration affects the external dimensions of the building 000 Structure: Anything constructed or erected which has a permanent location on the ground or which is attached to something having a permanent location on the ground. For purposes of the floodplain management ordinance, a walled and roofed building, including a gas or liquid storage tank, that is principally above ground, as well as a manufactured home. 000 Substantial damage: Damage of any origin sustained by a structure whereby the cost of restoring the structure to its before-damaged condition would equal or exceed 50 percent of the market value of the structure before the damage occurred. Substantial improvement: Any reconstruction, rehabilitation, addition or other improvement to a structure, the cost of which equals or exceeds 50 percent of the market value of the structure before the "start of construction" of the improvement. This term includes structures which have incurred "substantial damage," regardless of the actual repair work performed. The term does not, however, include either: 1928: 88261.2 28 ~.~ ~ ~~ ~-. (1) Any project or improvement of a structure to correct existing violations of state or local health, sanitary or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary to assure safe living conditions; or (2) Any alteration of a historic structure, provided that the alteration will not preclude the structure's continued designation as a historic structure. 000 Violation: For purposes of the floodplain management ordinance, the failure of a structure or other development to be full pliant with the county's floodplain management regulations. A structure or other development without the elevation certificate, other certifications, or other evidence of compliance required in the floodplain management ordinance is presumed to be in violation until such time as that documentation is provided. Watercourse: A lake, river, creek, stream, wash, channel or other top~raphic feature on or over which waters flow at least periodically. Watercourse includes specificall~gnated areas in which substantial flood damage may occur. (2) That this ordinance shall become effective immediately upon adoption. 1928: 88261.2 29 ~~ `~ ~''~~ ADVERTISING AFFIDAVIT Client Descr_ption Ad Size Cost (per issue) Cheste~eld County LN:Floodplain-Mgmt 10-31, 11-7 1/lOP + 2.2 in. $362.81 Board of Supervisors TAKE NOTICE notice that the Boazd of Supervisors Chesterfield County> Virginia, at adjourned meeting on Wednesday, ember 14, 2012, at 6:30 p.m. in the my Public Meeting Room at the sterfielcl Administration Building, ie 10 and Lori Road, Chesterfield, ;inia, will hold a public hearing where ions may appeaz and present their vs concerning: in Ordinance to amend the Code of the ;ounty of Chesterfield, 1997, as amended, iy amending and re-enacting Sections 19- ~5, 19-56, 19-57, 19-58, 19-59, 19-60, 19- il, 19-62, 19-63, and 19-301 of the zoning xdinance relating to the Fooodplain The heazing is held at a public faci! designed to be accessible to persons w disabilities. Any persons with questions the accessibility of the facility or the n. for reasonable accommodations sho contact Janice Blakley, Clerk to the Boa at 748-1200. Persons needing interpr~ services for the deaf must notify Clerk to the Board no later than Frii November 9, 2012. The Observer, Inc. Publisher of OBSERVER at the attached legal notice was published by in the county of Chesterfield, state of Virginia, on vanagement Regulations and Dam Break .• nundation Zones. The amendments mould enact changes to the County's floodplain ordinance as required by the '' Federal Emergency Management Agency and the Commonwealth of Virginia and '',j as otherwise necessary. Among other ?. things, the amendments: (1) set forth the . purpose of the floodplain management ordinance and the lands subject thereto, (2) clazify the County's duties with respect € to floodplain management; (3) substitute new nomenclature and standards for Special Flood Hazard Area (SFHA) .• Districts and flood zones, includingg floodways and floodway fringe zones; (4) clarify standazds for construction within SFFIA Districts; (5) eliminate certain permitted uses within floodways; (6) require submission of elevation certificates to the County; (7) establish standards for exceptions and processes for appeals to the Board of Zoning Appeals; (8) address existing structures in floodplain districts; (9) provide for enforcement of the ordinance; and (10) provide and revise applicable definitions. A copy of the ordinance is on file in Environmental Engineering at Chesterfield County Community Development Building 9800 Government Center Pkwy Chesterfield Virginia. Questions should be directed to Dick McElfish at 748-1035. The proposed ordinance amendment is available for examination by the public in the County Administrator's Office and the Clerk to the Board's Office (Room 504) at the Lane B. Ramsey Administration Building, 9901 Lori Road, Chesterfield Virginia. If further information is desired, please contact Dick McElfish at 748-1035, between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. the following date(s): 10/31/2012 & 11/07/2012 to and subscribed before me this ~~ ~ day of SWOI'n ~~~ ii/~l~ ~ , 2012. ~, ~ ~:1 /`~ J ~~\. --G~- Legal Affiant J, es T, Grooms Jr., Notary Public My commission expires: February 29, 2016 Commission I.D. 7182093 ,,~(SEAL)~, ~~~~`' -~ G R p0 ~~~~' ~ '•NOTARY•'• d' ~: ~~,• • PUBLIC •••:`~ REG # 7182093 ; MY COMMISSION ; .' ~O '• EXPIRES ;' '• 2/2912016 ~ ~~ OT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. (~~ai~r lA~ ~ P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (R04) 545-75W • Fax: (8(>4) 744-3269 • Email: news@chesterfieldobserver.com • Internet www.chesterneidobserveccom CHESTERFIELD COUNTY ''`~~`°~~~ BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA C\ rb//~f `E 1 A9 a! ,, hR6Il1~..: Meeting Date: November 14, 2012 Item Number: 19. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on November 28, 2012, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board