2012-11-28 PacketCHESTERFIELD COUNTY
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~~~"~°~° ~ BOARD OF SUPERVISORS Page 1 of 1
AGENDA
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Meeting Date: November 28, 2012 Item Number: 2.A.
Subject:
County Administrator's Report
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
The County Administrator will update the Board on the progress of various
projects as requested by the Board of Supervisors.
Preparers Louis G. Lassiter
Attachments: ^ Yes
Title: Assistant Countv Administrator
^ No #
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County Administrator's
Top 40's List
II.
I.
Critical Projects/Activities
1. ARWA Reservoir Project
2. Community Risk Analysis/Emergency Service Coverage
3. Eastern Midlothian Re-development
- Chippenham Square
- Spring Rock
- Stonebridge (future phases)
- Streetscaping (future phases)
4. GRTC Service (matching funds in FYl3 State Budget) -Funding for FY14
5. Irrigation Policies/Demand Management for Water Use
6. Jefferson Davis Streetscape Project - (next phase) in process
7. Recycling Committee Recommendations
8. Private Sewer Treatment Facility
9. Sports Quest/River City Sportsplex
10. Total Maximum Daily Load (TMDL) Presentation to Board
11. Utilities Policies and Managed Growth
Ongoing Projects/Activities
L 2013 Legislative Program
2. Airport Master Plan
3. Animal Welfare Issues
4. Capital Improvement Program
5. Capital Regional Collaborative Focus Group
6. Cash Proffers
7. Chesterfield Avenue Enhancements Future Phases -Phase II started 3/2012
8. Citizen Budget Advisory Committee
9. Countywide Comprehensive Plan Implementation
10. Efficiency Studies -Countywide
11. Federal Stimulus Package
- Energy Block Grant
- Economic Development
- Police Department
12. Financial/Budget Issues
13. Five Story/Three Story Building Renovations
14. Fort Lee Expansion
15. High Speed Rail/Ettrick Train Station
16. Joint Meetings of Board of Supervisors/School Board
17. Magnolia Green CDA
18. RMA
19. RRPDC -Large Jurisdiction Committee
20. RRPDC Transportation Strategies Work Group (work on hold)
21. Smith/Wagner Building
22. Sports Tourism Plan Implementation
23. UASI (Regional) ~"?" ~'~ ~ ~,
Updated 11/20/12
County Administrator's
Top 40's List
III.
Completed Proiects/Activities
1. Airport Entrance Improvements - 7/2012
2. Board's Appointments Process - 8/2008
3. Bow Hunting Restrictions - 2/24/2010
4. Business Climate Survey 7/2008
5. Business Climate Survey - 4/2010
6. Business Fee Holiday (Extension) - 9/2010
7. CBLAB Discussions -12/2009
8. Census 2010/Redistricting - 6/2011
9. Chesterfield Avenue Enhancements Phase 1 - 5/2011
10. Citizen GIS - x/2010
11. Citizen Satisfaction Survey -12/2008
12. Citizen Satisfaction Survey - 12/2010
13. Comprehensive Plan Adoption -10/2012
14. COPS Grants
15. DCR Erosion & Sediment Control Program - 3/11/11
16. Eastern Midlothian Re-development
- Stonebridge (Phase 1) -Groundbreaking 10/25/11
- Streetscaping (Phase 1) - 12/2011
17. Efficiency Studies -Fire Department and Fleet Management - 6/2008
18. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009
19. Electronic Message Centers - 9/2011
20. Electronic Signs -1/2010
21. Board's Emergency Notification Process
22. Employee Health Benefits -Contract Rebid - 8/2011
23. Financial/Budget Issues
- Adoption of 2011 Budget - 4/2011
- Adoption of County CIP - 4/2011
- Adoption of School CIP - 4/2011
- Bond Issue/Refinancing
- AAA Ratings Retained
24. 457 Deferred Comp Plan (Approved)
25. Hydrilla Issue
26. Hosting of Hopewell Website
27. Impact Fees for Roads - 9/2008
28. In Focus Implementation - Phase I - 8/2008
29. In-Focus Implementation -Phase II (Payroll/HR) -12/2009
30. Insurance Service Upgrade (ISO) for Fire Department - 9/2009
31. Jefferson Davis Streetscape Project - 5/2010
32. Leadership Exchange Visits with City of Richmond
33. 2011 Legislative Program -adopted 11/30/2011
34. Low Impact Development Standards
35. Mass Grading Ordinance (canceled)
36. Meadowdale Library -11/2008
37. Meadowville Interchange Ribbon Cutting 12/15/2011
,. ~~ ~
2 Updated 11/20/12
County Administrator's
Top 40's List
38. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center)
39. Minor League Baseball (new team) - 2/2010
40. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008
41. Planning Fee Structure (General Increases) - 6/2009
42. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009
43. Planning Fees (Holiday for Commercial Projects) - 8/2009
44. Police Chase Policy (Regional) 5/2010
45. Postal Zip Codes Changes approved 4/2011, LISPS date of implementation 6/2011
46. Potential Legislation -Impact Fees/Cash Proffers -1/2009
47. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009
48. Property Maintenance -Rental Inspection Program
49. Public Safety Pay Plans Implemented (Phase I) - 9/2008
50. Redistricting 2011 Calendar/Process Report
51. Regional Workforce Investment Initiative
52. Results of Operations -11/19/2010 and 11/2011
53. Sign Ordinance
54. Southwest Corridor Water Line - Phase I - 7/2008
55. Sports Tourism Plan -1/2010
56. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009
57. Streetlight Policy -12/1/10
58. Ukrops Kicker Complex -soccer fields -Opened 8/2009
59. Upper Swift Creek Plan (Adopted) - 6/2008
60. Upper Swift Creek Water Quality Ordinances
61. VDOT Subdivision Street Acceptance Requirements - 7/2009
62. VRS Benefits for New Employees - 7/2010
63. Walk Through Building Permit Process -10/2009
64. Water Issues/Restrictions
65. Website Redesign - 6/2009
66. Wind Energy Systems - 3/10/2010
67. Wireless Internet Access in County Facilities - 9/2008
68. Watkins Centre
69. Woolridge Road Reservoir Crossing Project - x/2010
70. Ukrops Kicker Comples/GRAP Swimming Pool -Stratton Property -Pool opening
March, 2012
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 28, 2012 Item Number: 2.6.
Subiect:
County Administrator's Comments
County Administrator's Comments:
County Administrator:
Summary of Information:
The Accounting Department has completed preparation of the County's FY2012
Comprehensive Annual Financial Report (CAFR), which includes financial
statements audited by KPMG, LLP, independent auditors. Tim Conner, the
engagement partner from KPMG, LLP, will be at the meeting to formally present
the report to the Board as required by the Code of Virginia. KPMG's report
will be followed by a brief presentation by staff previewing the County's
financial outlook.
Preparers Patsy J. Brown Title: Director of Accounting
Attachments: ^ Yes ~ No #~~~'~ ~Y a~-
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11/21/2012
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County has reduced cost structure to FY92-93 levels
Per Capita General Fund Expenditures, FY92-FY13
1992 1994 1996 1998 2000 2002 2004 2006 2008 2010 2012
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11/21/2012
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Area economy showing signs of life
Unemployment Rate (Sept)
Business Investment (YoY; CY12)
Single-Family Permits (YoY; CY12)
Consumer Spending (YoY; Sept sales)
Tourism/Travel Activity (YoY; FY12)
5.5%
+68%
+27%
+9.9%
+4.8%
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Broader economic improvement has limited revenue impact
1) County expected a
prolonged economic
slump
2) Has long expected soft
revenue growth
'~ through at least FY2015
3) Existing home values,
county's chief revenue
source, facing fifth and
,.~L possibly sixth
consecutive decline
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11/21/2012
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Weak revenues coupled with expenditure pressures result in difficult environment
1) Programmatic needs
related to stormvvater
mandates, new facilities,
implementation of comp
plan, etc.
2) Schools operating budget
a challenge
3) County also facing
increasing costs: health
care premiums, utilities,
other benefits
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New crop of risks could make a challenging cycle even more difficult
1) Fiscal Cliff looms...
2) Cliff or no cliff, high
degree of
uncertainty is
weighing heavily
on economy
3) State reviewing
reduction plans
4) Also, VRS teacher
pension benefit
shift, Affordable
Care Act impacts
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11/21/2012
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Current financial backdrop has implications across three fiscal years
1) FY12 Results:
commitment to revenue
stabilization is crucial
2) FY13: heightened
monitoring of all
expenditures, positions
3) FY14: no capacity for
`new' expenditures
4) Staff busily pursuing
remaining efficiencies,
program review
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A look at some key milestones for the upcoming season
Dec 12 -Work session on water
quality mandates
Mid-January -School Board
receives their CIP/budget
Late-January -county CIP
presented
Late February -revenue work
session/tax rate discussion
March -proposed budget
work sessions
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 28, 2012 Item Number: 8.A.1.a.
Subject:
Resolution Recognizing Roger M. Robertson, Building Inspection Department,
Upon His Retirement
County Administrator's Comments:
County Administrator:
Adoption of attached resolution.
Summary of Information:
Mr. Roger M. Robertson retired from the Building Inspection Department on
November 1, 2012, after providing 18 years of service to the citizens of
Chesterfield County.
Preparers Richard C. Witt
Attachments: ^ Yes
Title: Buildina Official
^ No #
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RECOGNIZING MR. ROGER M. ROBERTSON UPON HIS RETIREMENT
WHEREAS, Mr. Roger M. Robertson joined Chesterfield County, Virginia as the
Chief of Inspections on March 14, 1994; and
WHEREAS, Mr. Robertson retired from the Chesterfield County Department of
Building Inspection on November 1, 2012, after providing eighteen years of
dedicated service; and
WHEREAS, Mr. Robertson faithfully served the county and its residents with
honor and integrity; and
WHEREAS, Mr. Robertson's work to provide a safe built environment in
Chesterfield County has greatly enhanced the well being of our residents and
visitors; and
WHEREAS, Mr. Robertson is known for his technical knowledge of the
profession and dedication in seeking opportunities to be a mentor and share his
knowledge and experiences with staff members and the public; and
WHEREAS, Mr. Robertson was a long-time assistant to the Emergency Operations
Center, coordinating efforts to assist the residents of Chesterfield County during
times of disaster; and
WHEREAS, Mr. Robertson's commitment to knowledge and professionalism is
exemplified by his achieving an associates degree and more than 20 professional
certifications, including the Master Code Professional certification, which is the
highest level of certification, held by fewer than 800 code professionals
throughout the world; and
WHEREAS, Mr. Robertson generously devoted his time, talent and leadership to
service with the Virginia Building and Code Officials Association and the
International Code Council; and
WHEREAS, Mr. Robertson has served the residents of the Commonwealth of
Virginia through his work as an instructor for the Virginia Department of Housing
and Community Development's Jack A. Proctor Building Code Academy; and
WHEREAS, Mr. Robertson has received professional recognition for his
contributions to the building inspection profession through receipt of the
Virginia Building and Code Officials Association's Jack A. Proctor Meritorious
Service Award in 2012, the Meritorious Service Award for Building Officials in
2002 and the Public Service Award in 2006; and
WHEREAS, Mr. Robertson was awarded the 2012 International Code Council
President's Award by International Code Council President and Deputy County
Administrator William D. Dupler in recognition of his meritorious service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Mr. Roger M. Robertson for his contributions to
Chesterfield County, the Commonwealth of Virginia and the national building code
professional community, expresses the appreciation of all residents for his
service to the county and extends appreciation for his dedicated service to the
Building Inspection Department and congratulations upon his retirement.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 28, 2012 Item Number: 8.A.1.b.
Subject:
Resolution Recognizing Ms. Linda A
Department, Upon Her Retirement
County Administrator's Comments:
County Administrator:
Humphries, Real Estate Assessment
Adoption of the attached resolution.
Summary of Information:
Ms. Linda A. Humphries, Appraisal Specialist for the Real Estate Assessment
Department, will retire effective December 1, 2012, after providing more than
35 years of dedicated service to the citizens of Chesterfield County.
Preparers Jonathan P. Davis
Attachments: ^ Yes
Title: Director. Real Estate Assessment
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RECOGNIZING MS. LINDA A. HUMPHRIES UPON HER RETIREMENT
WHEREAS, Ms. Linda A. Humphries began her tenure of public service with
Chesterfield County as an Account Clerk in the Department of Real Estate
Assessment on October 24, 1977; and
WHEREAS, in July 1982, Ms. Humphries was promoted to the position of
Clerk Typist, and to the position of Title Investigator effective December
1983, and to the position of Senior Title Investigator in November 1989, and
to the position of Title Researcher in July 2006, and to the position of
Appraisal Specialist in July 2011; and
WHEREAS, Ms. Humphries is a 2004 graduate of Chesterfield County's TQI
University; and
WHEREAS, Ms. Humphries faithfully served as the Department of Real
Estate Assessment's Christmas Mother Liaison for more than twenty years; and
WHEREAS, Ms. Humphries was the 2012 Department of Real Estate
Assessment's Employee of Year; and
WHEREAS, Ms. Humphries has served on the Department of Real Estate
Assessment's Emergency Evacuation Team and Diversity Team; and
WHEREAS, Ms. Humphries will be missed by her peers and the citizens she
has served for her expertise in the daily management of the transfer of
property records with attention to detail and accuracy; and
WHEREAS, Ms. Humphries has provided the Chesterfield County Department
of Real Estate Assessment with more than 35 years of loyal and dedicated
service; and
WHEREAS, the Department of Real Estate Assessment and Chesterfield
County will miss Ms. Humphries' diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Ms. Linda A. Humphries, and extends on behalf of its
members and the citizens of Chesterfield County, appreciation for her service
to the county, congratulations upon her retirement, and best wishes for a
long and happy retirement.
L
CHESTERFIELD COUNTY
~~~c~G~ BOARD OF SUPERVISORS Page 1 of 1
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Meeting Date: November 28, 2012 Item Number: 8.A.1.c.
Subiect:
Resolution Recognizing Lieutenant Jeffrey G. Parlier, Police Department, Upon
His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Lieutenant Jeffrey G. Parlier will retire from the Police Department after
providing more than 25 years of service to the citizens of Chesterfield
County.
Preparers Colonel Thierry G. Dupuis
Attachments: ^ Yes ~ No
Title: Chief of Police
RECOGNIZING LIEUTENANT JEFFREY G. PARLIER UPON HIS RETIREMENT
WHEREAS, Lieutenant Jeffrey G. Parlier will retire from the Chesterfield
County Police Department on December 1, 2012, after providing more than 25
years of quality service to the citizens of Chesterfield County; and
WHEREAS, Lieutenant Parlier has faithfully served the county in the
capacity of Police Officer, Detective, Detective First Class, Senior
Detective, Sergeant and Lieutenant; and
WHEREAS, Lieutenant Parlier has also served as Field Training Officer,
Electronics Technician, and General Instructor, as well as a Firearms and
Driving Instructor; and
WHEREAS, Lieutenant Parlier has served diligently in various assignments
throughout the Chesterfield County Police Department to include Commander of
the Vice and Narcotics Unit, North Division C Shift Commander, and the
Assistant Academy Director; and
WHEREAS, while serving as a member of the Larceny from Auto Section,
Lieutenant Parlier and his fellow officers were recognized with a Unit
Citation for their efforts in the identification and arrest of an organized
group of thieves dubbed "The Felony Lane Gang," who were operating up and
down the East Coast, after the section's diligence, teamwork, and work ethic
brought an end to the crime spree that caused over $300,000 in bank losses
and thousands of dollars in vandalism and stolen property; and
WHEREAS, Lieutenant Parlier received a Unit Citation Award as a member
of the Anti-Crime Unit (currently known as the Tactical Investigations Unit)
for the successful conclusion of the investigation of a series of breaking
and entering cases committed by two individuals; and
WHEREAS, Lieutenant Parlier was the recipient of a Commendation Award
for distinguishing himself while serving as a member of the Vice and
Narcotics Unit, whereby due to the extreme patience, teamwork and sacrifice
exhibited by the unit during a surveillance assignment, an extremely
dangerous suspect, who was involved in the distribution of illegal drugs in
Chesterfield County, was successfully apprehended and prosecuted; and
WHEREAS, Lieutenant Parlier was recognized for assisting the City of
Richmond Police Department in the resolution of a ten-year-old homicide case
through his investigation of a suspect in Chesterfield County; and
WHEREAS, Lieutenant Parlier is recognized for his communications and
human relations skills, his professionalism and teamwork, all of which he has
utilized within the Police Department and in assisting citizens of
Chesterfield County; and
WHEREAS, Lieutenant Parlier has received numerous letters of
commendation, thanks and appreciation from the citizens of Chesterfield
County for service rendered; and
,.-.
WHEREAS, Lieutenant Parlier has provided the Chesterfield County Police
Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss
Lieutenant Parlier's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Lieutenant Jeffrey G. Parlier, and extends on behalf
of its members and the citizens of Chesterfield County appreciation for his
service to the county, congratulations upon his retirement, and best wishes
for a long and happy retirement.
~~~~A~ ~~~ ,~.
CHESTERFIELD COUNTY
~~~.--~~~~ BOARD OF SUPERVISORS Page 1 of 1
~~~` AGENDA
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Meeting Date: November 28, 2012 Item Number: 8.A.1.d.
Subject:
Resolution Recognizing Career Police Officer Irving C. Peoples, Jr., Police
Department, Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Career Officer Irving C. Peoples, Jr. will retire from the Police Department
after providing more than 25 years of service to the citizens of Chesterfield
County.
Preparers Colonel Thierry G. Dupuis
Attachments: ^ Yes
^ No
Title: Chief of Police
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RECOGNIZING CAREER OFFICER IRVING C. PEOPLES, JR. UPON HIS RETIREMENT
WHEREAS, Career Officer Irving C. Peoples, Jr. will retire from the
Chesterfield County Police Department on December 1, 2012, after providing
more than 25 years of outstanding quality service to the citizens of
Chesterfield County; and
WHEREAS, Career Officer Peoples has faithfully served the county in the
capacity of Police Officer, Master and Career Police Officer; and
WHEREAS, during his tenure, Career Officer Peoples has also served as a
Summons Service Officer, Desk Officer, Ettrick Bike Patrol Officer and
Prisoner Transport Vehicle operator; and
WHEREAS, Career Officer Peoples has an incredible recall ability, which
allows him to instantly recall the names and pertinent information of
individuals he has encountered, and this information has been very beneficial
to his fellow officers; and
WHEREAS, Career Officer Peoples is recognized for his customer service,
human relations skills, and professionalism that he has utilized within the
Police Department and in assisting citizens of Chesterfield County; and
WHEREAS, Career Officer Peoples is a very dedicated, dependable, veteran
police officer who has been looked to for knowledge and insight by his peers;
and
WHEREAS, Career Officer Peoples has received letters of commendation,
thanks and appreciation from the citizens of Chesterfield County for service
rendered; and
WHEREAS, Career Officer Peoples has provided the Chesterfield County
Police Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss
Career Officer Peoples' diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Career Officer Irving C. Peoples, Jr., and extends on
behalf of its members and the citizens of Chesterfield County appreciation
for his service to the county, congratulations on his successful career, and
best wishes for a long and happy retirement.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 28, 2012 Item Number: 8.A.1.e.
Subject:
Resolution Recognizing Mr. Kenneth R. Umholtz, Police Department, Upon His
Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Mr. Kenneth R. Umholtz will retire from the Police Department after providing
more than 30 years of service to the citizens of Chesterfield County.
Preparers Colonel Thierry G. Dupuis Title: Chief of Police
Attachments: ^ Yes ~ No # ~~,~~ a, ~y
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RECOGNIZING MR. KENNETH R. UMHOLTZ UPON HIS RETIREMENT
WHEREAS, Mr. Kenneth R. Umholtz will retire from the Chesterfield County
Police Department on December 1, 2012, after providing more than 30 years of
quality service to the citizens of Chesterfield County; and
WHEREAS, Mr. Umholtz began his career with the Utilities Department in
the capacity of Utilities Plant Operator and later became an Animal Control
Officer, where he has served for the past 27 years; and
WHEREAS, Mr. Umholtz was selected as the Animal Control Officer of the
year for in 2002 and 2003; and
and
WHEREAS, Mr. Umholtz has served in the role of Primary Training Officer;
WHEREAS, Mr. Umholtz has received numerous letters of thanks and
appreciation during his career from the citizens of Chesterfield County for
service rendered; and
WHEREAS, Mr. Umholtz is recognized for his communications and human
relations skills, which he has utilized very effectively in working with
citizens and building a positive public perception of the Animal Control
Unit; and
WHEREAS, Mr. Umholtz has provided the Chesterfield County Police
Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss Mr.
Umholtz's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Mr. Kenneth R. Umholtz, and extends on behalf of its
members and the citizens of Chesterfield County appreciation for his service
to the county, congratulations upon his retirement, and best wishes for a
long and happy retirement.
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CHESTERFIELD COUNTY
~~~.; BOARD OF SUPERVISORS
,,
'" AGENDA
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Page 1 of 1
Meeting Date: November 28, 2012 Item Number: 8.A.1.f.
Subject:
Resolution Recognizing Mr. Edwin "Ned" Snead, Chesterfield Department of
Mental Health Support Services, Upon His Retirement
County Administrator's Comments:
County Administrator:
Adoption of the attached resolution.
Summary of Information:
Mr. Edwin Snead will retire from the Chesterfield Department of Mental Health
Support Services on December 31, 2012, after providing 20 years of service to
the citizens of Chesterfield County.
Preparers Debbie Burcham
Attachments: ^ Yes
Title: Executive Director of Chesterfield CSB/MHSS
RECOGNIZING MR. EDWIN SNEAD JR. UPON HIS RETIREMENT
WHEREAS, Mr. Edwin Snead will
providing 20 years of dedicated and
Chesterfield County; and
retire on December 31, 2012, after
faithful service to the citizens of
WHEREAS, Mr. Snead began his career with the Chesterfield County
Department of Mental Health Support Services in the Substance Abuse Services
Division on May 4, 1992, as the Substance Abuse Services Manager; and
WHEREAS, Mr. Snead, with staff involvement redefined the program's
orientation and mission for service provision, implementing gender-specific
services for both men and women; and
WHEREAS, Mr. Snead wrote and received a grant from the State to
implement Chesterfield County's first Local Area Network (LAN) computer
system that for the first time connected Substance Abuse services staff with
Crisis staff through email; and
WHEREAS, Mr. Snead coordinated with the Local Health Department to
expand services to expectant and child-rearing women and worked with
Psychiatric Rehabilitative Services to develop and implement services for
individuals with co-occurring disorders; and
WHEREAS, Mr. Snead received the National Association of Counties (NACo)
Achievement Award for distinguished and innovative services by developing and
providing Outreach Perinatal Addictions Services; and
WHEREAS, Mr. Snead became a founding member of Mental Health Support
Services Risk Management Committee and has continuously served on this
committee since its inception; and
WHEREAS, Mr. Snead implemented Auricular Acupuncture as a best practice
model to assist consumers experiencing Post Acute Withdrawal Syndrome (PAWS);
and
WHEREAS, Mr. Snead became a founding member of the National Institute of
Drug Abuse Clinical Trials Network (CTN), partnering with Johns Hopkins and
Virginia Commonwealth Universities and eight other regional community
programs to form the Mid-Atlantic Node of the CTN; and
WHEREAS, Mr. Snead was integral in the planning, development and
implementation of the Juvenile and Adult Drug Courts and provided ongoing
clinical supervision for Adult Drug Court; and
WHEREAS, in 2004, Mr. Snead presented "Motivational Interviewing: What
It Is, How It Works, and How to Make it Work in Your Agency" at NIDA's
National Blending Conference in Detroit; and
WHEREAS, Mr. Snead published with other contributors, "Characteristics,
Beliefs, and Practices of Community Clinicians Trained to Provide Manual-
Guided Therapy for Substance Abusers", Journal of Substance Abuse Treatment
23 (2002) 309-318; and
:.., :_,
WHEREAS, Mr. Snead published with other contributors, "Motivational
Interviewing to Improve Treatment Engagement and Outcome in Individuals
Seeking Treatment for Substance Abuse: A Multi-site Effectiveness Study",
Drug and Alcohol Dependence 81(2006) 301-312; and
WHEREAS, Mr. Snead served as the Chair of the HPRIV Regional Substance
Abuse Directors, as a member of the VACSB's Substance Abuse Council's
Executive Committee and member of Region CTN Node; and
WHEREAS, Mr. Snead implemented peer-to-peer services by hiring two part-
time Recovery Coaches, and was awarded SAMHSA's 2009 Science to Service Award
for providing evidenced-based and peer-related services; and
WHEREAS, Mr. Snead served as a member of the Central Virginia Evidenced
Based Practices Implementation Network, VCU's SBIRT Implementation Workgroup,
and a member of the Executive Committee for the Virginia Association of Drug
and Alcohol Programs; and
WHEREAS, Mr. Snead throughout his twenty years of service continually
supported the growth of a highly skilled, talented staff; and
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the contributions of Mr. Edwin Snead, and extends
appreciation for his twenty years of dedicated service to the county,
congratulations upon his retirement, and best wishes for a long and happy
retirement.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 28, 2012 Item Number: 8.A.1.g.
Subject:
Resolution Recognizing Mrs. Rebecca J. Parker, Parks and Recreation
Department, Upon Her Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Mrs. Rebecca J. Parker will retire effective January 1, 2013, after 20 years
of service to Chesterfield County.
Preparers Michael S. Golden
Attachments: .yes
Title: Director. Parks and Recreation
^ No #
~~~~ ~ s
RECOGNIZING MRS. REBECCA J. PARKER UPON HER RETIREMENT
WHEREAS, Mrs. Rebecca J. Parker will retire from the Chesterfield
County Department of Parks and Recreation effective January 1, 2013; and
WHEREAS, Mrs. Parker began her public service with Chesterfield
County in February 1992; and
WHEREAS, Mrs. Parker has provided superior customer service,
integrity, work ethic and knowledge in her position as Secretary; and
WHEREAS, Mrs. Parker has acted as Secretary for the Parks and
Recreation Advisory Commission and has been commended for the accuracy
of her meeting minutes and has served as the staff contact for the PRAC
members; and
WHEREAS, Mrs. Parker has served as an officer and board member of
the Eppington Foundation and has contributed greatly to the education
and preservation efforts of the Eppington Foundation; and
WHEREAS, Mrs. Parker has been an invaluable asset and mainstay for
the Parks and Recreation Department and Police Records Division for the
past 20 years; and
WHEREAS, Mrs. Parker has been dedicated, productive and dependable
in the fulfillment of her position responsibilities; and
WHEREAS, Mrs. Parker's knowledge of department operations, her
friendly personality and her desire to help staff and customers made her
the first choice for assistance in seeking information and finding
solutions for Parks and Recreation issues; and
WHEREAS, Mrs. Parker will be missed by her co-workers, supervisors,
and the citizens of Chesterfield County, whom she has so exceptionally
served.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors recognizes the outstanding contributions of Mrs. Rebecca
J. Parker, expresses the appreciation of all residents for her 20 years
of service to Chesterfield County, and extends appreciation for her
dedicated service to the county and congratulations upon her retirement,
as well as best wishes for a long and happy retirement.
~~ ~~ ~.~
~~°~~~ CHESTERFIELD COUNTY
'' BOARD OF SUPERVISORS Page 1 of 1
l I:aY ~
~~~ AGENDA
~RG141~A
Meeting Date: November 28, 2072 Item Number: 8.A.2.
Subject:
Request to Quitclaim a Portion of a Variable Width Temporary Public Vehicular
and Pedestrian Access Easement Across the Property of Kroger Limited
Partnership I
County Administrator's Comments:
County Administrator:
Board Action Reguestec'f:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a portion of a variable
width temporary public vehicular and pedestrian access easement across the
Property of Kroger Limited Partnership I.
Summary of Information:
Kroger Limited Partnership I has requested the vacation of a portion of a
variable width temporary public vehicular and pedestrian access easement
across its property as shown on the attached plat. This request has been
reviewed by the Environmental Engineering, Planning, Transportation, and
Economic Development Departments. A new easement will be dedicated.
Approval is recommended.
District: Midlothian
Preparers John W. Harmon Title: Real Property Manager
Attachments: ^ Yes ~ No # ,~~~ ~~f ~
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11I+C I hl IT~Y S ~ET~ H
Request to Quitclaim a Partian of a Variable Width Temporary Public Vehicular and
Pedestrian Access Easement Across the Properly of Kroger Limited Partnership I
~ chesterfield County Department of I I{ilities
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~~~~~~~ CHESTERFIELD COUNTY
G~~``; BOARD OF SUPERVISORS Page 1 of 1
"y AGENDA
~RCI.y\A
Meeting Date: November 28, 2012 Item Number: 8.A.3.
Subject:
Approval of a Contract for Acquisition of a Parcel of Land at 7801 Hull Street
Road
County Administrator's Comments:
County Administrator:
Board Action Regueste .
Approve a contract for the acquisition of a parcel of land containing 16 acres,
more or less, from Pocoshock, LTD., and authorize the County Administrator to
execute the contract and deed.
Summary of Information:
Staff requests that the Board of Supervisors approve a contract for the
acquisition of a parcel of land containing 16 acres, more or less, GPIN:
7626946318, from Pocoshock, LTD. There are delinquent taxes and corresponding
interest amounts due which have accumulated since 1992 on this property. As a
result, the property is currently in the judicial sale process. Staff has
determined that the costs to proceed with the sale will be more than the property
will net. As an alternative, the owner who resides in Indiana has offered to
convey the property to the county in lieu of payment of the taxes.
The Environmental Engineering Department recommends approval of the acquisition
for future construction of a BMP to reduce pollutants (TMDL's) since the majority
of the area was developed with no water quality components. The adopted
Transportation CIP includes plans to extend Newby's Bridge Road from Walmsley
Boulevard to Hull Street Road which may require easements or a BMP on this
property. Funds for a survey and recordation of the deed are available in the
Environmental Engineering budget.
Approval is recommended.
District: Clover Hill/Midlothian
Preparers John W. Harmon
Attachments: ^ Yes
Title: Real Property Manager
.:~ ~.
VICINIT'~ SKETCH
Approval of a Contract far Acquisition of a Parcel of Land at 7841 Hull Street Road
N f~hesterfield Cr,unty Department of Utilities
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 28, 2012 Item Number: 8.A.4.
Subject:
Authorize an Application to Amend Conditional Use (91SN0221) to Allow Use of
the Police Driver and Fire Training Facilities at the Public Safety Training
Center Located at 13900 Allied Road by Other Jurisdictions
County Administrator's Comments:
County Administrator:
Board Actior
Authorize an application to amend conditional use approval to allow other
jurisdictions to use the County's Public Safety Training Center located at
13900 Allied Road (Tax ID 829-644-2688), in an Agricultural (A) District,
appoint Captain David Stone, Police Department, and Chief Chris Basdikis,
Fire Department, as agents for the Board of Supervisors for the purpose of
this application and waive disclosure.
Summary of Information:
The Police and Fire Departments are requesting that the Board authorize an
application to amend conditional use approval to permit other public safety
agencies to use the police driver and fire training facilities at the
County's Public Safety Training Center. The Board of Supervisors originally
approved a conditional use in 1991 (Case 91SN0221) to permit a police/fire
training center. Among the conditions of approval is a stipulation that the
use of the driver training facility is restricted to the programs of Police,
Fire, Rescue and Sheriff Departments of Chesterfield County, Henrico County
and the City of Richmond (Condition 14) In addition, the fire training
facilities are restricted to use by the Fire Department only (Condition 16).
The Police and Fire Departments seek to allow any public safety agency from
an outside jurisdiction, with the approval of the managing department, to use
the driver or fire training facilities. This request does not seek to expand
the use of the police firing range to public safety agencies outside of
Chesterfield County (Condition 15).
Preparers Kirkland A. Turner Title: Director of Planning
Attachments: ^ Yes ~ pt ~~^~ r•~
Attachment 1: Conditions 14-16 of Case 91 SN0221
14. Use of driver training facilities shall be restricted to the programs of Police, Fire, Rescue and Sheriff Departments
of Chesterfield County, Henrico County and the City of Richmond. (BOS)
(Note: This condition does not preclude guests of the County when escorted by Chesterfield Officials)
15. Use of the police firing range shall be restricted to the programs of Chesterfield County Police and Sheriff
Departments, exclusively. (BOS)
16. Use of fire training facilities shall be restricted to the programs of Chesterfield County Fire Department and
Chesterfield County industries/businesses, subject to approval by the Chesterfield County Fire Department.
(BOS)
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Meeting Date: November
Subject:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
2012 Item Number: 8.A.5.
Designation of FY2012 Results of Operations
County Administrator's Comments:
County Administrator:
Board Actions Requested:
Authorize transfer of $4.6 million out of the Assigned FY2012 results of
operations for the purposes described in table A below.
Summary of Information:
Positive results of operations have been a valuable tool during the course
of this unsettled economic period to help ensure the uninterrupted
delivery of essential county programs and services. At the same time,
results of operations have also aided in the provision of numerous one-
time needs ranging from facility renovations to the purchase of capital
items such as fire apparatus.
The plan for FY2012 results follows a very similar script. Given the
continued softness in real estate markets and other emerging financial
risks, revenue stabilization remains the top priority for use of results.
Accordingly, the Board of Supervisors reserved all FY2012 general fund
appropriations in excess of fund balance for revenue stabilization
purposes at their June meeting. During those deliberations, the Board also
recognized the ongoing need to address various one-time items, but
deferred the finalization of that list until audited financial results
were complete.
Preparers Allan M. Carmody Title: Director, Budget and Management
Attachments: ^ Yes ^ No # .~, s
~~~ ~+~mr
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
With that clearer picture now in hand, this paper aims to provide a more
refined recommendation regarding the funding of one-time priorities. In
general, FY2012 results of operations are noticeably thinner than prior
years - an outcome that was fully anticipated given the sharp expense
reductions that have pared general government spending back to FY1992
levels (on an per capita, inflation-adjusted basis). Moreover, FY2012
results were due in large part to non-recurring savings in areas like debt
service and health care premiums, which suggests that results totals going
forward could be even more modest. Even so, there are sufficient resources
to fund a contribution to the revenue stabilization reserve (which
requires no further Board action) and to set aside $4.6 million for one-
time needs as described in the table below. The list of one-time items,
headlined by funding for the replacement of vital technology systems, is
abridged from last year due to the tighter operating margins and is not
reflective of a reduced inventory of needs. Nonetheless, these items will
help to address a handful of critical issues across the organization and
staff recommends approval of the action described in this paper. With
approval of this item, the technology funds would be reserved out of fund
balance; the Board's approval of specific systems and necessary contract
awards would still be necessary.
TABLE A: Recommended Use of One-time Funds
Use Amount
Technology Systems $4.OM
Library Materials $300k
Miscellaneous Capital/Facility Improvements $300k
.,
~.!~'~o~ CHESTERFIELD COUNTY
~~-~II BOARD OF SUPERVISORS
~~~.' ~l
~~„q~ ~ AGENDA
~hRGINj /
Page 1 of 1
Meeting Date: November 28, 2012 Item Number: 8.A.6.
Subject:
Revision to the 2012 Holiday Schedule to Include an Additional Holiday
County Administrator's Comments:
County Administrator:
Board Action Requested:
Revise the 2012 Holiday Schedule to include Monday, December 31, 2012, as an
additional holiday.
Summary of Information:
The Commonwealth of Virginia has announced that state offices will be closed
on December 31, 2012, as well as January 1, 2013, in observance of the New
Year's Holiday. Some localities have already followed suit and amended their
holiday schedule to reflect that they will be closed on Monday, December 31,
2012 and other localities currently have the matter under consideration.
Staff recommends that Chesterfield County amend its Holiday Schedule to
include Monday, December 31, 2012, as an additional holiday.
Preparers Scott Zaremba
Attachments: ~ Yes
Title: Director, HR Programs
0430:89221.1
^ No #
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: November 28, 2012 Item Number: 9.A.
Subiect:
Report on Status of General Fund
Projects, District Improvement Funds,
County Administrator's Comments:
County Administrator:
Board Action Requested:
Acceptance of attached report.
Summary of Information:
Preparers James J. L. Stegmaier
Attachments: ^ Yes
Balance, Reserve for Future Capital
and Lease Purchases
Title: County Administrator
^ No
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
Budgeted Ending Balances
November 28, 2012
of General Fund
Fiscal Year Budgeted Expenditures*
2009 $53,495,000 7.7%
2010 $53,495,000 8.1%
2011 $53,495,000 8.3%
2012 $53,495,000 8.2%
2013 $53,495,000 8.0%
*Effective FY2012, the Board of Supervisors adopted a change to the financial
policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
November 28, 2012
Board
Meeting
Date Description Amount Balance*
FOR FISCAL YEAR 2012 BEGINNING JULY 1, 2011
4/13/2011 FY2012 Budget Addition 13,552,500 17,580,585
4/13/2011 FY2012 Capital Projects (13,352,500) 4,228,085
8/24/2011 Construction of first phase of Mary B. Stratton Park (391,735) 3,836,350
11/9/201 l Chesterwood-Cogbill Rd Drainage Improvements (change order (32,066) 3,804,284
1/11/2012 Chesterwood-Cogbill Rd Drainage Improvements (change order (20,204) 3,784,080
4/25/2012 Point of Rocks Property Maintenance (85,000) 3,699,080
6/27/2012 Mary B. Stratton Park Sports Fields additional work (210,000) 3,489,080
FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012
3/28/2012 FY2013 Budget Addition
3/28/2012 FY2013 Capital Projects
xPending outcome of FY2012 audit results
13,905,000 17,394,080
(13,199,300) 4,194,780
V' il' !~ A
~ '' A rL,4
CHESTERFIELD COUNTY
DISTRICT IMPROVEMENT FUNDS
November 28, 2012
Maximum Balance
Carry Over Pending
from FY2013 Funds Used Items on Board
District Prior Years Appropriation Year to Date 11/28 Agenda Approval*
Bermuda $21,566 $33,500 $14,636 $709 $39,721
Clover Hill 37,500 33,500 0 0 71,000
Dale 37,391 33,500 16,959 0 53,932
Matoaca 37,500 33,500 2,390 4,000 64,610
Midlothian 37,500 33,500 0 0 71,000
County Wide - - - - -
*Pending outcome of FY2012 audit results
Prepared by
Accounting Department
October 31, 2012
SCHEDULE OF CAPITALIZED LEASE PURCHASES
APPROVED AND EXECUTED
Outstanding
Date Original Date Balance
Began Description Amount Ends 10/31 /2012
04/99 Public Facility Lease-Juvenile Courts Project $16,100,000 01/20 $6,475,000
(Refinanced l0/l0)
03/03 Certificates of Participation* -Building
Construction, Expansion and Renovation 6,100,000 11/23 950,000
03/04 Certificates of Participation* -Building
Construction, Expansion and Renovation;
Acquisition/Installation of Systems 21,970,000 11/15 2,630,000
10/04 Cloverleaf Mall Redevelopment Project 16,596,199 10/l3 16,596,199
12/04 Energy Improvements at County Facilities 1,519,567 12/17 843,702
OS/OS Certificates of Participation* -Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems 14,495,000 11/24 4,010,000
05/06 Certificates of Participation* -Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems 11,960,000 11/24 5,905,000
08/07 Certificates of Participation -Building
Expansion/Renovation, Equipment
Acquisition 22,220,000 11 /27 16,380,000
06/12 Certificates of Participation Refunding
Building Acquisition, Construction, Expansion,
Renovation, Installation, Furnishing and
Equipping; Acquisition/Installation of
Systems; Equipment Acquisition 19,755,000 1 1/24 19,635,000
*Partially Refinanced 06/12
TOTAL APPROVED
AND EXECUTED $130,715,766 $73,424;01
PENDING EXECUTION
Approved
Description Amount
None
,f 4~ ^ "' r
,~~~:
.. ___
November 28, 2012
Speakers List
Afternoon Session
1. Mr. Dick Page
2.
3.
4.
5.
CHESTERFIELD COUNTY
~~~c°°~~
~, BOARD OF SUPERVISORS
'~ i
\~, ~-~ AGENDA
~IRGI~~~
--
Page 1 of 1
Meeting Date: November 28, 2012 Item Number: 11.
Subject:
Closed Session
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Closed session pursuant to ~ 2.2-3711(A)(3), Code of Virginia, 1950, as
amended, to discuss the acquisition by the County of real estate for a public
purpose where discussion in an open meeting would adversely affect the
bargaining position and negotiating strategy of the County.
Preparers Jeffrey L. Mincks
Attachments: ~ Yes
Title: County Attorney
0623:89209.1
^ No
CHESTERFIELD COUNTY
~~~~~y~ BOARD OF SUPERVISORS Page 1 of 1
\°~~~~ AGENDA
1108
~ ~ucr?~a
Meeting Date: November 28, 2012 Item Number: 15.A.
Subject:
Resolution Recognizing Mr. David Ryan Branch, Troop 1891, Upon Attaining
the Rank of Eagle Scout
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Staff has received a request for the Board to adopt a resolution
recognizing Mr. David Ryan Branch, Troop 876, sponsored by Bon Air United
Methodist Church, upon attaining the rank of Eagle Scout. Mr. Branch, a
Midlothian District resident, will be present at the meeting, accompanied
by members of his family, to accept the resolution.
Preparers Janice Blakley
Attachments: ^ Yes
Title: Clerk to the Board
^ No
.- ®~~
RECOGNIZING MR. DAVID RYAN BRANCH
UPON ATTAINING THE RANK OF EAGLE SCOUT
WHEREAS, the Boy Scouts of America was incorporated by Mr. William
D. Boyce on February 8, 1910, and was chartered by Congress in 1916;
and
WHEREAS, the Boy Scouts of America was founded to build character,
provide citizenship training and promote physical fitness; and
WHEREAS, after earning at least twenty-one merit badges in a wide
variety of skills including leadership, service and outdoor life,
serving in a leadership position in a troop, carrying out a service
project beneficial to his community, being active in the troop,
demonstrating Scout spirit, and living up to the Scout Oath and Law,
Mr. David Ryan Branch, Troop 1891, sponsored by Bon Air United
Methodist Church, has accomplished those high standards of commitment
and has reached the long-sought goal of Eagle Scout, which is received
by only four percent of those individuals entering the Scouting
movement; and
WHEREAS, growing through his experiences in Scouting, learning the
lessons of responsible citizenship, and endeavoring to prepare himself
for a role as a leader in society, David has distinguished himself as a
member of a new generation of prepared young citizens of whom we can
all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 28th day of November 2012, publicly recognizes Mr.
David Ryan Branch, extends congratulations on his attainment of Eagle
Scout, and acknowledges the good fortune of the county to have such an
outstanding young man as one of its citizens.
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' ~RGi'.'l~A
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: November 28, 2012 Item Number: 18.A.
Subject:
Public Hearing to Consider Renewal of Lease of Real Property at Robious
Landing Park for the Operation of the Robious Landing Boathouse
County Administrator's Comments:
County Administrator:
Board Action Requested:
Approve two five-year extensions of the lease of real property at Robious
Landing Park to the Virginia Boat Club.
Summary of Information:
The Robious Landing Boathouse has been leased to the Virginia Boat Club (VBC)
since February 2008. The current lease agreement terminates on January 31,
2013, but it may be renewed by mutual consent of the parties for two
additional terms of five-years each. The VBC has requested renewal of the
lease. The Parks and Recreation Advisory Commission recommends that the lease
be renewed with the VBC for the two additional terms.
Preparers Michael S. Golden
Attachments: ^ Yes
Title: Director. Parks and Recreation
^ No # ^
A~,
LEASE AGREEMENT
THIS LEASE AGREEMENT, dated ~AnI.31,Zop~ , by and between the COUNTY OF
CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia, Lessor,
herein referred to as "COUNTY," and the VIRGINIA BOAT CLUB, a Virginia not for profit
corporation located at P. O. Box 26051, Richmond, Virginia, 23260-6051, Lessee, hereinreferredto
as "VBC."
WITNESSETH:
THAT in consideration of the mutual covenants contained herein, the COUNTY and VBC
hereby agree as follow:
1. COUNTY hereby rents and leases to VBC and VBC hereby rents and hires from COUNTY,
upon the conditions hereinafter set forth, the fiollowing real property, herein referred to as "Prises,"
to-wit: The Robious Landing Boathouse located at 3800 James River Road, Midlothian, Virginia.
2. The term of this lease shall be five (5) years commencing on~~. ~.'~ 2ovp~ ,and
terminating on JAN. ~I ~ 2013 unless otherwise terminated by the COUNTY for cause.
This agreement may be renewed by mutual consent of the parties for Z additional terms of five (5}
years each
3. VBC shall use the Premises for operation of the boathouse and for no other purpose unless
approved by the COUNTY in vvrrting. VBC's lease of the Premises shall be contingern upon VBC's
continued operation as an approved County Parks & Recreation co-sponsored organization and
compliance with all applicable ParksBr Recreation rules, regulations, and policies
4. As consideration for the COUNTY's lease of the Premises to VBC, VBC shall manage and
operate the Premises for the benefit of the public. VBC's members who store boats on the Premises
a$ of the date of this agreement shall be permitted to remain on the Premises, but beginning on the
date of this agreement and for the remainder of the term of this agreement, VBC shall accommodate
requests for boat storage on a first come first served basis as availability permits. Membership in the
VBC shall not be required as a prerequisite to use the Premises by the public or storage of boats on
the Premises. VBC shall give priority to boat storage requests that come from the COUNTY, County
Schools, and from Chesterfield County residents over all other requests. VBC shall permit on the
Premises only the storage of boats used for sweep rowing and sculling, except as the COUNTY may
permit in writing. VBC may subject the public's access to and use ofthe Premises to reasonable Hiles
and regulations as approved by the COUNTY.
5. VBC shall provide to the COUNTY, prior to occupying the Premises, an insurance policy of
Comprehensive General Liability including contractual liability with limits of not less than $1,000,000
per occurrence and $2,000,000 in the aggregate and shall show the COUNTY as an additional
insured; Workers compensation including USL&H on an "if any" basis. Should VBC exercise its
option to make improvements to the Premises provided the COUNTY approves such improverrrents,
then VBC shall be responsible for securing a policy ofbuilder's risk insurance in an amount acceptable
.~.
0600:77070.1
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to the COUNTY's Risk Manager, and the COUNTY shall be named as loss payee. In no event will
the limit on the builder's risk policy be more than the total of the original replacement cost of the
existing structure plus the cost of the improvement.
5. VBC shall not assign this lease or sublet the Premises or any portion thereof.
7. VBC shall be responsible for any and all repairs and maintenance of the Premises, except as
agreed upon by COUNTY and VBC. VBC shall be permitted to make improvements to the Fremiises
provided the COiINTY approves such improvements. All improvements to the Premises shall be
deemed to constitute a part of the real property and the ov~F of such improvements shall vest is
COUNTY.
8. COUNTY shall have the right to enter upon the Premises at any time for the purpose of
making inspection.
9. VBC shall be responsible for ~tjtita;nin the Premises in accordance with aIt applicable health
and safety codes and regulations.
10. Upon the termination of the lease, VBC shall completely vacate the Premises, including the
removal of all of VBC's member's properly. No right of storage is given by this agreement and
COUNTY has no duty to protect VBC's member's possessions against loss.
11. In the event of any defauh by VBC in the terms of this agreement, the COUNTY may
terminate this agreement if VBC does not cure such default within 10 days of VBC's receipt of
written notice of such default.
12. VBC shall indemnify and hold harmless the COUNTY, its officials, officers, agents, servants
and employees from any claims, costs, expenses, damages, liabilities, losses, or judgments arising out
o~ or in connection with, any claim, demand or action made by a third party, if such are sustained as a
direct or indirect consequence of VBC's use of the Premises and are a direct or indirect resutt of the
acts or omissions of the VBC or its agents, contractors, employees, members, or guests.
13. Notices may be served upon the VBC in person or by certified mail addressed to the address
listed above. Written notice to the COUNTY must be presented in person or waded to the
Pa~ncs ~, jZt G• Office, P.O. Box 40, Chesterfield, Virginia, 23832, or at such other place as the
COUNTY may from time to time designate in writing to the VBC.
14. This written lease agreement represents the parties' full and complete understanding; there are
no other agreements, either written or oral This agreement may be modified or altered only by a
writing signed by both parties.
15. Any action brought to enforce any provision ofthe is agreement shall be brought in the Circuit
Court for Chesterfield County. This agreement shall be construed in accordance with the laws of the
Commonwealth of Virginia
M i+ A
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0600:77070.1
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Witness the following signatures and seals:
r
State of V
City/County of~~ ~~~o-wit:
- N~P, --
I, ~~G1u,Q~ .,~ , a Notary Public in and for the City/County and State
aforesaid, do hereby certify that this day personally appeared before me in my jurisdiction
aforesaid 5~' ~-J oan ~ K]1nb~7-~ ,whose names are signed to the foregoing writing aucl
acknowledged the same before me.
.Given under my hand ~.Q~~.~.~, ~ 2U~.
My commission expires: tom` 12 O ~ i
' . , ~ Registration Number: ~~ ep ~ ~ y
NOTARY PUBLIC
KHAULA KARAM
NOTARY PUBIJC
COMMONWEAL7N of VIRGINIA
MY COMMI8810N EXPIRES FEB.28, 2011
COMMI8810N •7130SBM1
.~
Ob00:77070.1
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ATTEST: COUNTY OF CHESTERFIELD,
--- VIRGINIA
%CO Y ADMINISTRATOR BY: ~'
CHAIRMAN
BOARD OF SUPERVISORS
AP ROVED AS TO FORM:
ASSISTANT COUNTY ATTORNEY
State of Virginia,
County of Chesterfield, to-wit:
I, -S _,, a Notary Public in and for the City/County and State
aforesaid, do eby certify that this day personally appeared before me in my jurisdiction aforesaid
~'~h~~ ~ W«c (~ ,CHAIRMAN OF THE BOARD OF SUPERVISORS, and
q ,~ ,for COUNTY ADMINISTRATOR, whose names are signed
to the foregoing wri and acknowledged the same before me.
Given under my hand ~e~o . ~ ~ 20 ~~5 .
My commission expires: 3/ 31l i I
Registration Number: t i VI `~~ ~ q
~- ~J~.~,
N Y PUBLIC
Joy D. Galusha
Commonwealth of Virglnla
Notary Public
Commission No. 114519
My ;;ommission Expires 03/31/20 ~ 1
ma..
0600:77070.1
1 ~ ~~`~
FREQUENTLY ASKED QUESTIONS ABOUT THE ROBIOUS LANDING BOATHOUSE
ROWING AT ROBIOUS LANDING PARK
Whose boathouse is it ?
The Robious Boathouse is a facility of the County Department of Parks and Recreation, built by a
partnership of Chesterfield County and the Virginia Boat Club (VBC). The boathouse was funded with a
combination of private VBC and County funds, and built by VBC volunteer and County-funded labor. The
boathouse houses high school and community rowing programs that are operated by the Virginia Boat
Club (VBC) at no cost to the County.
What are the Community Rowine Proerams ?
This year nearly 250 citizens are enjoying rowing at Robious Landing Park through high school and adult
recreational and competitive rowing programs offered at no cost to the County. Coaches from the VBC
run learn to row programs during the summer, and during the school year VBC members coach
competitive high school rowing programs at James River High School and River City Crew. The VBC also
runs a masters (adult) recreational and competitive rowing program. In 2011, the VBC launched an
adaptive rowing program for disabled adults.
James River Hieh School Crew was founded as a club sport at the high school in 1999 by VBC veteran and
Board Member Henry Holswade. Since then, nearly 10001ames River students have learned and
mastered the life-long sport of rowing, and the James River Crew team has become a varsity sport. A
number of James River Alumni have gone onto row at the college level, including at UVA, William &
Mary, Mary Washington, George Mason, and VCU.
JRHS Crew is a varsity sport at James River High School and has 84 student-athletes who compete in
state and national regattas. JRHS Crew is entirely self-funded through the support of parents and friends
of rowing with no taxpayer fundine. Through the support of parents and the rowing community, it has
been able to purchase launches, motors, rowing shells, and oars valued at over $150,000 that are stored
at the Robious Boathouse.lRHS Crew and the VBC sponsor a fall and spring high school regatta at
Robious Landing Park that attracts over 300 student-athletes from over 7 Virginia high schools.
River City Crew is a not for profit organization founded by and coached by VBC member Tom O'Rourke
River City was founded to promote youth rowing in the community and serves students whose high
schools do not offer rowing. Represented schools have included Clover Hill High School, Cosby High
School, Manchester High School, Meadowbrook High School, Midlothian High School, Monacan High
School, Robious Middle School, Tomahawk Middle School, Collegiate High School, Maggie Walker
Governor's School, and Trinity Episcopal High School. This past summer, River City had 44 students in its
learn to row program. During the school year, it averages a roster of some 80 students. Alumni of River
City Crew have gone onto row successfully at schools including UVA, Georgetown, William and Mary,
F.I.T., and O.D.U. While River City Crew serves area high school students, it is entirely self-funded by
parents and boosters and takes no taxpayer funding.
Virginia Boat Club
The Virginia Boat Club sponsors masters (adult) rowing, adaptive rowing, and high school rowing
programs at Robious Landing Park and at Rocketts Landing in downtown Richmond. The VBC is a not for
profit, 501 c (3) charitable organization organized in 1987 to promote the sport of rowing. Since its
inception, the VBC has sponsored and supported the return of rowing to the University of Richmond
and Virginia Commonwealth University, founded rowing at James River High School, and promoted
community youth rowing through River City Crew. The VBC provides material support of funding
infrastructure and equipment, making financial contributions to high school regattas at Robious Landing,
and annually providing thousands of volunteer hours on and off the water through coaching,
maintaining rowing equipment and boathouse facilities, and serving as regatta volunteers.
VBC adult community rowing at Robious Landing Park consists of some 44 recreational and competitive
rowers ranging from alumni of college rowing programs who race at regattas to an 84 year old single
sculler. The majority of VBC rowers at Robious Landing are County residents, including the VBC President
and two Board members including the Boathouse Manager.
VBC has sponsored rowing at Robious Landing Park since 1999 when it sponsored a learn to row
program for some 50 James River High School students. To prepare for the program, the VBC formally
began its partnership with Chesterfield County Parks and Recreation by providing $12,000 in docks while
the County provided site improvements of building a concrete ramp and asphalt road.
In 2005, the County built the original boathouse, an adaptation of a park shelter design to provide
security for JRHS and VBC boats and equipment.
In 2008, the VBC and the County co-funded an expansion of the Robious Boathouse of two wings, with
the County providing materials for one side and the VBC for the second side, valued respectively at
$11,000. The VBC provided over 1600 man-hours to build the two -wing expansion.
Working closely with the County Parks and Recreation Department, the VBC along with the James River
High School Crew members and their parent boosters, and the River City Crew members and their
parent boosters, routinely contribute improvements to the Robious Landing Park and boathouse with
hundreds of volunteer hours and the following materials costs :2000, built oar racks and oar locker,
($200 materials); 2008, built interior boat and oar racks, ($800 materials); 2009, laid down gravel path to
counter erosion; 2009-2010, purchased and installed boathouse lighting system of LED lighting, solar
panels and batteries ($250); 2010, built a storage shed addition to boathouse and outside racks for
launch boats as requested by the County,($500); 2012, added over 54' of additional docks & provided
floatation for both existing park and new docks.
2
In addition to donating specific improvements to the County, the VBC and its community partners
regularly clean-up litter, pick- up storm debris of branches and trees from park paths and open areas,
and clear the dock of river-borne debris.
When do they row-the park looks empty ?
Rowing leaves a light footprint. During the fall and spring, masters row at first light in the morning until
around 8:00 a.m. or in the late afternoon until dusk during the week with slightly longer hours on the
weekends. The high school programs practice after school between 2:30-6:00 p.m. During the warm
weather months of June-early September, masters crews are on the water at first light and off the water
for the day by 9:30 a.m. to avoid powerboat traffic.
Are boats just being stored and not used ?
No. All of the boats at Robious are being used over the course of a typical week of practices. Each of the
programs has separate boats. With each of the high school programs boating over 75 athletes at a time--
often atthe same time, the programs use a combination of 8's, 4's, doubles, and a single or two at each
practice.
Masters rowers of the VBC typically row early in the morning, coming and going before most people
have left the house for work or school. A typical VBC rower rows 3-4 mornings a week from late March-
early November in combinations of 4's, doubles, and singles.
Each program bases safety/coaching motor launches at Robious Landing Park. For safety and good
coaching, the programs use one or more launches for supervised practices. Each launch carries a coach,
life jackets, and other safety equipment.
What are the structures at the top of the Dock ?
The County installed a set of metal racks to store the docks during the winter, off-water months.
For more information, please contact VBC Club President Steve Abbot at: steve.abbot@gmail.com
3
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Y.O. Box 1616, Midlothian, Virginia 23l 13 • Phone: (804) 545-7500 • Fax:
• Email: new,~a chesterfieldobserver.com • Internet: www.chesterfieldobserver.com
ADVERTISING AFFIDAVIT
Client Description Ad Size Cost (per issue)
Chesterfield County LN: RobiousLanding 11-21 1/20P+.71 in. $220.81
Board of Supervisors
The Observer, Inc.
Publisher of
TAKE
Take notice that the Board of Supervisors
of Chesterfield County, Virginia, at
an adjourned meeting on Wednesday,
November 28, 2012, at 6:30 p.m. in the
County Public Meeting Room at the
Chesterfield Administration Building,
Route 10 and Lori Road, Chesterfield,
Virginia, will hold a public hearing where
•persons may appear and present their
views concerning:
Renewal of a lease granted to the V
Boat Club for the Robious L
Boathouse located at 3800 James
Road.
If further information is desired, pp
contact the County Attorney's Offi~
748-1491, between the hours of 8:30
to 5:00 p.m., Monday through Friday.
The heazing is held at a public faci
designed to be accessible to persons w
disabilities. Any persons with questions
the accessibility of the facility or the m
for reasonable accommodations sho
contact Janice Blakley, Clerk to the Boa
at 748-1200. Persons needing interpre
services for the deaf must notify
Clerk to the Board no later than Mons
November 26, 2012.
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 11/21/2012
Sworn to and subscribed before me this .~ ~ ' r day of
I
~,~ t; U ~ti~ ~ , 2012.
.,
f~ /.~~^
i~ +` /~ <.
-~
Legal Affiant J es/T, Grooms Jr., Notary Public
,~
My commission expires: February 29, 2016
Commission I.D. 7182093
(SEAL)
,eaeepyllll/~~fl,
is -~ G R O p~'.
e C~ ... ~i
o ~
,~.~:•'•NOTARY '• s
'•. v
'Q: PUBLIC : -fJ
• REG # 7182093 ;
MY COMMISSION: Q
p '. EXPIRES _
~i •• 2/2912016 •~ ~C~
%~p •' ....••'~J~
~''~ ,'"~'rA LTH ~ .~'~`,
~'~~~~~~~e~~~~,
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU.
CHESTERFIELD COUNTY
~""~°~~~~ BOARD OF SUPERVISORS Page 1 of 1
~~
~_ AGENDA
hRGINV'
Meeting Date: November 28, 2072 Item Number: 21.
Subiect:
Adjournment and Notice of Next Scheduled Meeting
Supervisors
County Administrator's Comments:
of the Board of
County Administrator:
Board Action Requested:
Summary of Information:
Motion of adjournment and notice of the Board of Supervisors meeting to be
held on December 12, 2012, at 3:00 p.m. in the Public Meeting Room.
Preparers Janice Blakley
Attachments: ^ Yes
Title: Clerk to the Board
^ No #