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06-23-1999 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Item Number: 2 .A. Subject,:. County Administrator Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Chesterfield County Internship Program: The County's ninth annual internships in cultura~ diversi~v began on May 17, 1999. The past yea~'-~ograms were '211 very successful and we look forward to another successful program this summer. There are_~__~dents participating in this year's program. In aden to obtaining practical work experience during this twelve week program, the interns are ~harg~O with ~ompleti~g a group projec~-d.~evoted't~ wo~force div~.rsity. ¥~e c~±etion date for ~this year's znternship ~rogram is August 6, 1999. Preparer: ~/~.~ C~. · Karl~r~. Gerner - ' Attachments: ]Yes No Title: Director, Human Resource Management # O0 L CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 2 3, 19 9 9 Item Number: Meeting Date: ~of ~- Page 1 1 2.B. Subject: COUNTY ADMINISTRATOR'S COMMENTS County Administrator's Comments..' CountyAdministrator: BoardAction Requested:, Summary of Information: The Department of Defense has an award known as "My Boss Is A..Patriot". This award recognizes the employee.!..s boss for sdpportin~ employees in the reserves. Some of our'Firef~.~hters which-are active in the reserves have worked hard to get thin,ward approved for Chief Elswick. A Colonel and a Lieutenant Colonel from the Department of Defense are willing to attend the meeting and present this award to Chief Elswick. This will be a surprise for Chief Elswick. Preparer: ~ ~ ,..... v,,~----~ Title: Paul W. Mauger Attachments: ~-~ Yes No Deputy Chief CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: 2 .C. Subject: County Administrator Comments County. Administrator's Comments: County Administrator: Board Action Requested: Preparer: Summary. of Information: Presentation from Norman Frigault the Dale Ruitan Club to the County. ~MJril~n E. Co~' Title: Assistant County Administrator Attachments: [-~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: June 23, 1999 Subject: County AdministratoFs Comments Item Number: 2.D. County_ Administrator's Comments: County Administrator: Board Action Requested: / Summary of Information: The.,._GovemmeJ~t/Fiqance Officers' ~,ssociation (GFOA) recently notified the Accour~ting Department that the CountY's, ~omprehens!ve Annual Financial Report for the fiscal year ended June 30, 1998 received a Certific.,~te of Achievement for Excellence i,n Financial Reoortinn. The Certificate of Achievemenlen_[iis_____fh~-hinhast_ . form of recognition in govemmental accounting and financial This is the~___8th consecuti, ve year'hat the Accounting Department has achieved this reporting. recognition for the County. G'FOA also~ecognizes the individuals that were instru~n.n~.nta~ in the ~_o, ~receipt of th~- P..~_rtificate with an Award of Financial R~nortina Achievement. M~/lalinda/"~CJ-we-rs Jeff F~anklir~ Carol Kelley, Da..wana LowrY, LvnelI Mcciintor~, Frar~ces Reese, and Nora Wobten~'~ill'~::~,) -~-sent at th~' meeting t° re~iVe these aWards. Preparer: Title: Director of Accounting Attachments: [--'-~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: 5. A. Subject: Resolution Recognizing Mrs. Lise Dietz for Her Service to the Camp Baker Management Board County Administrator's Comments: County Administrator: Board Action Requested: The Camp Baker Management Board has requested that the Board of Supervisors recognize and commend Mrs. Lise Dietz for her service to Chesterfield County through her work on the Camp Baker Management Board. Summary of Information: The Camp Baker Management Board recommends that Mrs. Lise Dietz be recognized by the Board of Supervisors for her efforts to the Camp Baker Management Board. During her tenure, many improvements have been made to the site, including the newly constructed kitchen/dining facility. Preparer: ~' ~4~-~' Title: Micl~ael S~ Golden ~ Attachments: Yes D No Director. Parks and Recreation RECOGNIZING MRS. LISE DIETZ FOR HER SERVICE ON THE CAMP BAKER MANAGEMENT BOARD WHEREAS, community service is among the greatest traditions of Chesterfield County residents; and WHEREAS, Mrs. Lise Dietz has been a valuable member of the Camp Baker Management Board from 1996 until 1999; and WHEREAS, Mrs. Dietz participated in the ongoing capital renovation program of the Camp Baker facilities; and WHEREAS, during Mrs. Dietz's involvement with Camp Baker services, participation in the programs has increased; and WHEREAS, Mrs. Dietz's efforts and support enabled the Camp Baker Management Board to begin its latest project of the conversion of the ranger house to an overnight respite facility. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes and commends Mrs. Lise Dietz for her devoted service to Chesterfield County and the Camp Baker Management Board. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Dietz and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Meeting Date: June 237 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Item Number: 5. B. Subject: Resolution Recognizing High-Tech Machine MFG., Inc. for Their Contribution to Chesterfield County by Naming Them the Chesterfield County Small Business of the Year for 1999 County Administrator's Comments: County Administrator' Board Action Requested: Adoption of the attached resolution. Summary of Information: Based upon the Board's approved Business Appreciation Award criteria, the Board gives four awards annually, one each to Large, Medium and Small Business, and one to the Developer of the year. The committee submits High-Tech Machine MFG., Inc. for your approval as the recipient of Chesterfield's 1999 Small Business Appreciation Award. High-Tech has demonstrated its dedication and commitment as small business of the year to the community of Chesterfield. Agi9ju23/tls Preparer: James G. Dunn Attachments: Yes ~No Title: Actin: Director I# OO7 RECOGNIZING HIGH-TECH MACHINE MANUFACTURING, INCORPORATED AS THE 1999 SMALL BUSINESS OF THE YEAR WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the County that contribute to the County's economy and its citizens; and WHEREAS, High-Tech Machine Manufacturing, Incorporated is located at 110t0 Trade Road, off Midlothian Turnpike, and has supported Chesterfield community activities by donating to the United Way, Chesterfield Sheriffs Association, Richmond "Ruckus" Softball, Huguenot Little League Softball and Midlothian High School Athletic Club; and WHEREAS, High-Tech Machine Manufacturing designed cross training programs for the employees who are able to operate all of the shop equipment, which assist in avoiding employee "burn-out" on the job; and WHEREAS, High-Tech Machine Manufacturing has implemented a 401(k) program that matches the first six percent of employee contributions with 50 cents on the dollar; has grown at a rate of 45 percent in 1998 with sales reaching $1.2 million; and plans to build a 5,000 square foot addition to the existing ~acility with the hope of increasing its workforce as well. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes High-Tech Machine Manufacturing, Incorporated and expresses its appreciation, on behalf of the County, for their many contributions by recognizing them as the 1999 Small Business recipient of the Chesterfield County Business Appreciation and Recognition Award. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to High-Tech Machine Manufacturing, Incorporated and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. OO8 Meeting Date: June 23, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 of_L_ D.C. Subject: Resolution to Recognize Lowe's Home Centers for their $7,500 Grant to the Fire Department to Assist the Fire and Life Safety Training Trailer Project. County Administrator's Comments: County Administrator:_~4~~__ BoardAction Requested: Adoption of attached resolution. Summary of Information: The Lowe's Home Centers Grant will assist the Fire Department in the purchase and operation of a Fire and Life Safety Training Trailer project. This trailer will be used by the Fire Department to teach practical fire and life safety training programs to school students. The trailer will be used at many special events in Chesterfield.County throughout the year. This grant will provide $7,500 for the project. Preparer: ~/~~ Title: Steve A. Elswick Attachments: Yes --] No Chief of Department i# C09 RECOGNIZING LOWE'S HOME CENTERS FOR THEIR CONTRIBUTION TO FIRE AND LIFE SAFETY EDUCATION WHEREAS, the loss of life and property due to fire occurs primarily in our homes; and WHEREAS, the majority of home fires are preventable; and WHEREAS, the goal of fire and life safety, education is to reduce loss of life, serious injuries, and loss of property; and WHEREAS, the most important goal of fire and life safety education is to change unsafe fire and safety behavioral practices by teaching children and adults how to identify and eliminate potential fire and life safety hazards and to always follow proper safety techniques, such as properly operating smoke detectors; practicing home escape planning; following safe cooking practices; the proper use of 9-1-1; and the importance of properly displayed house nunf0ers; and WHEREAS, the responsibility of protecting and educating Chesterfield County citizens lies within the heart of our community; and WHEREAS, out of this spirit of community, the Chesterfield Fire Department and Lowe's Home Centers have formed a life saving partnership to assist in purchasing a fire and life safety training trailer to allow the children of our County to participate in practical life safety training; and WHEREAS, Lowe's Home Centers has designated the Chesterfield County Fire Department as the recipient of a $7,500 grant to help purchase and operate a fire and life safety training trailer - a valuable teaching tool to be utilized in all County Elementary Schools, as well as many community events throughout the County, which will provide the Fire Department the opportunity to reach 50 000 children. ' NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Lowe's Home Centers for their generous contribution to the Chesterfield County Fire Department, and acknowledges their community support in helping the County reach its goal of being the safest and most secure community of its size in the U.S.A. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: 6.^. Subject: Work Session on Results from 1999 General Assembly County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Attached is an update on the status of County legislative priorities, requests and other issues from' the 1999 General Assembly. Included are potential ordinance changes with a staff recommendation. Preparer: n Curtin Title: Director, Intergovernmental Relations Attachments: Yes ---1 N # 0 .1 0 o ~ 0 ~ 0 ~ 0 ~ 0 c~ 0 ~ 0 ~ 0 © 0 0 cn ~ ~ 0 ~ ~ ~ 0 ~ 0 Date: June 23, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 ofl___ Item Number: 6. B. Work Session: Community Services Board Issues County_ Administrator's Comments:. County Administrator: Board Action Requested: Summary of Information: Burr H. Lowe, Executive Director, Chesterfield Community Services Board will provide: (1) an overvieu update concerning service enhancements being made available to Chesterfield County as a result of additional State and Federal funds and (2) an executive summary of the findings and recommendations of the Hoc Task Force to study the Feasibility o£ an Alternative Structure for the Chesterfield Community ',ervices Board. Bradford S. Hammer Attachments: ~--~ Yes Title: Deputy County Administrator Meeting Date: June 23, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Item Number: Subject: Consideration of Adoption of An Ordinance Providing for the Assessment of Buildings Completed During the Tax Year County_ Administrator's Comments: County Administrator: ET/-~/ ~ 0/' Board Action Requested: Adoption of Ordinance Providing for Assessment of Buildings completed during the tax year. Summary_ of Information: A public hearing was held on May 25 and closed with no public comment. State law permits the County to reassess buildings at the end of the year if they are under construction as of January 1 st of the real estate tax year, but are completed by November 1 of the tax year. The Board adopted a resolution in 1955 authorizing this approach of assessing buildings under construction. In such cases, the County has extended the deadline for payment of taxes based on such reassessments from December 5th to February 5th. The Assessor's Office has requested that the assessment process be codified in order to better inform the property owners in the County of the assessment process. The ordinance will not change how new construction is assessed or have any financial impact on the County. Staff recommends adoption of the ordinance. Preparer: ~~L,x~_ ~ Title: Steven L. Micas Attachments: · Yes [] No County Attorney 0614:44817.1(44298. l# AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY ADDING SECTION 9-14.1 RELATING TO ASSESSMENT OF NEW BUILDINGS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-14.1 of the Code Of the Coun _tv o_£ Chester_field, 1997, aa' amended, is added to read as follows: Sec. 9-14.1. Assessment of new buildings substantially completed. In accordance with Code of Virginia, § 58.1-3 292, all new buildings substantially completed or fit for use and occupancy prior to November 1 of the year of completion shall be assessed by the assessor when such building is so completed or fit for use and occupancy. No partial assessment as provided herein shall become effective until information as to the date and amount of such assessment is recorded in the office of the treasurer and made available for public inspection. The taxes on any such new building for that year shall be the sum of (i) the tax upon the assessment of the completed building computed according to the ratio which the portion of the year such building is substantially completed or fit for use and occupancy bears to the entire year, and (ii) the taxes upon the assessment of such new building as it existed on January 1 of that assessment year, computed according to the ratio which the portion of the year such building was not substantially competed or fit for use and occupancy bears to the entire year. With respect to any assessment made under this section after September 1 of any year, the penalty for nonpayment by December 5 provided in Section 9-16 shall be extended to February 5 of the succeeding year. (2) That this ordinance shall become effective immediately upon adoption. 0600:44298.1 Meeting Date: June 23, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 8 .Ao Item Number: Subject: Establishing Salaries for the 2000 - 2003 Board of Supervisors County_ Administrator's Comments: County Administrator: Board Action Requested: Summary_ of Information: I For the past two terms, the Board of Supervisors has adopted a salary system tied to employee annual pay changes. Sections 15.2-1414.2 of the Code of Virginia and 3-2 of the County Charter require the Board to establish by resolution the salary and any supplements for the 2000-2003 Board of Supervisors prior to July 1, 1999. Once the salary is set, it may not be increased during the term of the next Board of Supervisors. The current salary for the B~r the remainder of 1999 effective July 1, 1999, will be $24,278. The current supplement ~.~$3,150 for Chairman and for Vice-Chairman. If the Board chooses to continue the current system, the ffalary s~hedule-f0r th~ Board's salary would be revised annually at whatever percentage the County employees receive during the 2000-2003 period not to exceed $29,510 on December 31, 2003. The salary must be approved by a majority of the full Board. Mr. Daniel has suggested an alternative for consideration by the Board. Based on a review of other "benchmark" localities in Virginia, elected officials in similar localities will earn an average of $32,000 per year. (See attached chart.) If you apply a 94% "compa" ratio for salaries, approximately the same ratio applicable to employees, the Board members' salary would be $30,080. Mr. Daniel recommends that the $30,080 be reached the last year of the term based on the following schedule: ~ ~/ (continued) Preparer: ~ Title: County Attorney Steven L. Micas 0800:45133.3 Attachments: · Yes [] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary_ of Information: July 1, 2000 - $25,728.50 July 1, 2001 - $27,179.00 July 1, 2002 - $28,629.50 July 1, 2003 - $30,080.00 Mr. Daniel also recommends a $4,000 supplement for chairman and $2,000 for vice-chairman. Board Salaries .Year_ 4% .5% 1999 $24,2-78 -$24,27§ 2000 $25,249 $25,492 2001_ $26,259 $26,76~ 2002 $27,309 $28,105 2003 $28,402 $29,~ Meeting Date: CI-1ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 23, 1999 Item Number: Page 1 of 1 8.B.1. Subject: Nomination/Appointment to Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: It is requested that the Board nominate/appoint a Member-at-Large to the Chesterfield Community Services Board to fill an unexpired term of three years, effective immediately through December 31, 2001. Summary of Information: On January 13, 1999, the Board appointed Mr. Larry Ogle (an active consumer of MH/MR/SA Dept.) to serve as a Member-at-Large for a three year term to expire December 31, 2001. Mr. Ogle subsequently resigned his appointment in February 1999 due to personal reasons, thus leaving a vacancy on the CSB Board. In order to comply with Chapter 10, State Code of Virginia requirements concerning CSB consumer appointments to community services boards, the Board is requested to make an appointment to fill the unexpired term of Mr. Ogle. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by unanimous vote of Board members present. Nominees are voted on in the order,m)~.~..hich they are nominated. Preparer: Burt H. Lowe, Ph.D. Attachments: Yes i No [-] Title: Executive Director, Community Services Board MEMORANDUM TO: FROM: DATE: SUBJECT: The Chairman and Honorable Members Chesterfield County Board of Supervisors Lane B. Ramsey, County Administrator June 8, 1999 COMMUNITY SERVICES BOARD The appointment of Ms. Doris J. Masetti, 1502 Winters Hill Circle, Richmond VA 23236 (an active consumer) will bring the CSB into compliance with Chapter 10 of the Code of Virginia. Ms. Masetti has expressed interest in being appointed to the Community Services Board as a Member-at-Large, and is knowledgeable of programs and services provided by the CSB. She has indicated her willingness to serve the remainder of the vacant three-year term, if so appointed. Ms. Masetti has been interviewed by Dr. Lowe, CSB Executive Director and provided with an overview of the duties and responsibilities required of a Community Services Board member. She has indicated her willingness to serve as a Member-at-Large for the remainder of the vacant three-year term, if so appointed. Ms. Masetti resides at 1502 Winters Hill Circle, Richmond VA 23236 in the Clover Hill Magisterial District. LBR/vha:csb CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ,. 1,.of 1 Meetin Item Number' 8.B.2. Nominations for AppointmenUReappointment to the Board of Building Code Appeals County Administrator's Comment_s: County Administrator: Board Action Reauested_: Summary of Information: The terms of four members of the Board of Building Code Appeals will expire on 30, 1999. Additionally, one member resigned earlier this year. The four members of the Board of Building Code Appeals with terms set to expire are Henry Gill, Robert Olsen, John Sanderson, and Wolfgang Webner. All four are willing to serve new terms as members of the Board. Their reappointment w°uld maintain the c°mp°siti°n °f membership previ°usly established by the Board of Building Code Appeals. Additionally, David Reeves, a member with Fire Protection experience resigned because he was transferred out of town by his employer. The Fire Department has located a candidate with the requisite experience and background to serve on the Board. Appointment of this individual will maintain the composition of the Board of Building Code Appeals as previously determined by the Board of Supervisors. Under the existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by unanimous vote of Board members present. Nominees are voted on in the order in which they are nominated. Preparer: D./)~pler Attachments: Yes No Title: Building Official # ~37 MEMORANDUM TO: FROM: DATE: SUBJECT: The Honorable Members of the Board of Supervisors Lane B. Ramsey, County Administrator May 28, 1999 BOARD OF BUILDING CODE APPEALS The following members of the Board of Building Code Appeals have served on the Board and wish to continue to serve should you wish to reappoint them: Henry Gill, Electrical Contractor, Matoaca District Robert Olsen, Heavy Equipment Operator, Midlothian District John Sanderson, Plumbing Contractor, Dale District Wolfgang Webner, Mechanical Engineer and Master Electrician, Bermuda District In addition, Mr. E. Frank Dunton has been suggested by the Fire Department as a replacement for the previous member with fire protection background who resigned earlier this year due to job transfer. Mr. Dunton has significant experience as both a Certified Fire Investigator, and Certified Fire Inspector with the Virginia Farm Bureau Insurance Company. He resides at 818 Hollypark Drive in the Midlothian Magisterial District. I am aware that there was another person a Board member wished to appoint with fire protection experience. However that person is an employee of the Chesterfield Fire Department and, as such, is not eligible for appointment in accordance with the State Building and Fire Prevention Codes. jw-c /A:W 15j,lbrsab Meeting Date: June 23, 1999 CHESTERFIELD COUNT~ BOARD OF SUPERVISORS AGENDA Item Number: Page 1 8 .B.3. of ~ Subject: Nominations/Appointments to the Community Criminal Justice Board (CCJB) County Administrator's Comments: CountyAdministrator: BoardAction Requested: It is requested that the Chesterfield County Board of Supervisors approve the nominees for appointment to the Community Criminal Justice Board (CCJB) for two-year terms according to the adopted by-laws of the Community Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia. SummaryofInformafion: The Community Criminal Justice Board (CCJB) serves the 12th Judicial Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. At the June 14, 1995 meeting, the Board adopted a Resolution entitled Joint Resolution Providing for the Implementation of the Comprehensive Community Corrections Act (CCCA) and the Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board; and provisions for Joint Exercise of Powers. The resolution designated the Membership by position, according to the Code of Virginia. In a multi-jurisdictional board, the Code allows for up to twenty appointments. The Community Criminal Justice Board members shall serve for two-year staggered terms; thus ten members are appointed each year. Preparer: /~ itle: Deputy Bract£orct S. Hammer Attachments: Yes ~ No County Administrator CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page Summary of Information: (Continued) It is requested the following individuals be appointed to the Community Criminal Justice Board for a two-year term to commence July 1, 1999 and ending June 30, 2001. Philip V. Daffron Frederick Rockwell, III Clarence G. Williams, Jr. Bradford S. Hammer Paige Foster Dr. John Morgan Mike Allen Thomas L. Vaughn Jane Ogletree Elvira Shaw (General District Court Judge) (Juv. & Domestic Relations Court Judge) (Sheriff) (County Representative) (Chief Magistrate) (Community Services Board) (Defense Attorney) (Col. Heights Commonwealth's Attorney) (Colonial Heights Citizen) (Colonial Heights Citizen) It is also requested that Chief Richard Schurman be appointed to fill the remainder of the Colonial Heights Chief of Police appointment due to the retirement of Chief Steve Sheffield. Chief Shurman has been appointed in Colonial Heights for the remainder of a term ending 6/30/00. Under the existing Rules of Procedure, appointments to Boards and Committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedures are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. I# 2 of_L O4O NOMINATIONS FOR APPOINTMENT TO THE COMMUNITY CRIMINAL JUSTICE BOARD Philip V. Daffron (Judge) Chesterfield General District Court P. O. Box 144 Chesterfield, VA 23832 Phone: 748-1231 Fax: 748-1757 Dr. John Morgan (Community Services Board) Chesterfield Mental Health/Mental Retardation P. O. Box 92 Chesterfield, VA 23832 Phone: 768-7249 Fax: 768-9283 Frederick G. Rockwell, III (Judge) Juvenile & Domestic Relations Dist. Court P. O. Box 520 Chesterfield, VA 23832 Phone: 748-1379 Fax: none Mike Allen, (Defense Attorney) 2800 Buford Road, Suite 201 P. O. Box 35724 Richmond, VA 23235 Phone: 320-6600 Fax: 320-8040 Clarence G. Williams (Sheriff) Chesterfield County Sheriff's Office P. O. Box 7 Chesterfield, VA 23832 Phone: 748-1261 Fax: 748-5808 Thomas L. Vaughn, (Commonwealth Attomey) City of Colonial Heights 401 Temple Ave. Colonial Heights, VA 23834 Phone: 520-9293 Fax: 520-9229 Bradford S. Hammer (County Representative) Chesterfield County Human Services P. O. Box 40 Chesterfield, VA 23832 Phone: 748-1350 Fax: 748-3952 Jane Ogletree (Colonial Heights Citizen) 115 Salisbury Rd. Colonial Heights, VA 23834 Phone: 520-9277 Fax: 520-9338 Paige W. Foster, (Chief Magistrate) Chesterfield County P. O. Box 151 Chesterfield, VA 23832 Phone: 748-1410 Fax: 748-5465 Elvira Shaw (Colonial Heights Citizen) 203 Crestwood Ave. Colonial Heights, VA 23834 Phone: 526-0481 Fax: none Richard Schurman, Chief Colonial Heights Police Dept. 401 Temple Ave. Colonial Heights, VA 23834 Phone: 520-9311 Fax: 520-9226 O41 ~ T 0421 B(~ARD OF SUPERVISORS HARRY G. DANIEL CHAIRMAN DALE DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT RENNY BUSH HUMPHREY MATOACA D~STRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNT P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 TO: FROM: DATE: Honorable Members, Board of Supervisors Lane B. Ramsey, County Administrator Bradford S. Hammer, Deputy Count~~-- May 24, 1999 SUBJECT: Appointments- Community Criminal Justice Board LANE B. RAMSEY COUNTY ADMINISTRATOR The Community Criminal Justice Board (CCJB) serves the 12th Judicial Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. In September 1994, the General Assembly adopted legislation that created the Comprehensive Community Corrections Act and the Pretrial Services Act. These Acts required the creation of a Community Criminal Justice Board (CCJB). At the June 14, 1995 meeting, the Board of Supervisors adopted a Joint Resolution with the City of Colonial Heights creating the Community Criminal Justice Board. On June 13, 1995 the City of Colonial Heights adopted a similar resolution. Sixteen (16) of the twenty (20) Board appointments are in categories prescribed in the Code of Virginia. Four (4) appointments are discretionary with two (2) coming from Colonial Heights and two (2) coming from Chesterfield County. The two (2) discretionary appointments available at this time are from Colonial Heights. To improve continuity, terms were staggered with one half of the members appointed in one year and one half of the members appointed in the following year. The attached list will show the proposed nominees by position with addresses and phone numbers. On June 8, 1999 the City of Colonial Heights will review a similar list of nominees. All nominees are currently serving on the Community Criminal Justice Board. Both Chesterfield and the City of Colonial Heights must confirm all nominees. We respectfully request the Board to consider appointing these nominees for two-year terms as outlined in the attachment. BSH/bmm Attachments O43 Providing a FIRST CHOICE community through excellence in public service. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23~ 1999 Item Number: 8.B.4. Subject: Nomination and Reappointment to the Industrial Development Authority for the County of Chesterfield County Administrator's Comments: County Administrator: Board Action Requested: Request that the Board suspend the roles and simultaneously nominate and reappoint Mr. William F. Seymour, llI representing the Midlothian District and Mr. Henry Moore, representing the Matoaca District to the Industrial Development Authority of Chesterfield County. The reappointments would become effective July 1, 1999. The 4 year terms would expire on June 30, 2003. Also, request that the Board suspend the roles and simultaneously nominate and appoint Mr. James Briggs for the vacant position on the Industrial Development Authority representing the Bermuda District. This also is a 4 year term expiring June 30, 2003. Summary of Information: Mr. William F. Seymour, III and Mr. Henry Moore serve as members of the Industrial Development Authority from the Midlothian and Matoaca Districts, respectively, with terms expiring June 30, 1999. Mr. Seymour and Mr. Moore have indicated that they would like to continue to serve. Mr. James Briggs has indicated an interest in serving on the Industrial Development Authority. Mr. Barber, Mrs. Humphrey and I~. McHale6xr~n agreement with these appointments/reappointments. Preparer:~eO~~t James G. Dunn Title: Actin Director, Economic Attachments: Yesl No D RE$'UME James F~ Briggs 13206 Harrowgate Road Chester, Virginia 23831 USA Home Phone: [804] 748-5564 Work Phone: [804] 674-3014 Home Fax: [804] 748-8507 Home E-Mail: jebriggs~juno, com Career Objective: To provide service to the community in the area of human rights, to ensure that the rights of all segments of society are protected, and to ensure that pot/des and practices provide a mechanism for access to necessary services. Education: Federal City College (UDC) Washington, D.C, Masters Degree, Adult Ed., 1975; Shaw University, Raleigh, 'North Carolina, Bachelors :Degree, Behavior Science, 1974; Gardner School of Business, Diploma, Computer Science, 1969. Experience: Virginia Department of Corrections, Richmond, Virginia, 1977 - Present. Provided increasingly responsible services for client rights, in positions as Ombudsman, Client Rights Advocate, Assistant Manager, Client Rights Program, and as Manag~ of the Ctiem Rights Program. Received and !nvestigated grievances at advanced levels, and developed and monitored policies regarding the rights of inmates within the framework of laws and regulations governing inmate and prison rights and responsibilities. District of Columbia, Department of Human Resources, Washington, D. C., 1972-1977. Served as a youth counselor for older aggressive males incarcerated by the Department of Human Resources at the Oak Hill Center in Laurel, Maryland. Managed special programs and served on adju. stment committees regarding students' readiness for release and support programs needed for return to society. United States Capitol Police, Capitol Hill, Washington, D. C., 1966 - 1972. Served as police officer on the grounds and facilities of Capitol Hill~ Attended committee hearing, provided security during hearings and proceedings, took corrective action as necessary, assisted in safe and secure operation of activities of Congress. Federal Bureau of Investigation, Washington, D. C., 1965 - 1966. Provided services as a finger-prim technician in researching data for investigations. United States Army, 1961 - 1965. Sergeant, E-5, Squad Leader, Airborne, Ranger. ProfessionalAffiliations and (~bmmunity Service: Omega Psi Phi Fraternity; National Association of Blacks in Criminal Justice; This is For Men: A Program for 5th Grade Boys, Carver Elementary School; International 4-H Exchange Program; Central State Hospital, Local Human Rights Board; Department of Mental Health, Mental Retardation and Substance Abuse Services, State Human Rights Board. References: Furnished Upon Request CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1OF1 Meetin~l Date: June 23, 1999 Item Number: 8. ]3..5. Subject: Nomination and Appointment of Members to the Chesterfield County Health Center Commisssion County Administrator's Comments: County Administrator: Board Action Requested: It is requested that the Board nominate and appoint two at-large appointments and one Matoaca representative to the Health Center Commission. Summary of Information: The Health Center Commission ("HCC") serves as the policy and operating board managing the Lucy Corr Village nursing home and assisted living programs. HCC members also serve on the Brandermill Woods/Senior Living Choices non-profit board that owns and operates the Brandermill Woods Retirement Center. Three vacancies exist: one to replace the late Vivian Herbert (Matoaca member) and two to replace retiring at-large appointees Linda Shaw and Frazure Under the existing Rules of Procedure, appointments are nominated at one meeting and appointed at the subsequent meeting unless the Rutes of Procedure are suspended by a unanimous vote of the Board members present. Bradford S. Hammer Title: Attachments: Yes ~ No DeputyCounty Administrator # CHESTERFIELD COUNTY, VIRGINIA HUMAN SERVICES ADMINISTRATION MEMORANDUM TO: FROM: DATE: Honorable Chairman and Members Supervisors Bradford S. Hammer, June 14, 1999 of the Board of ~inistrator SUBJECT: Appointments to the Health Center Commission Attached please find a memorandum from Jake Mast, Administrator for Lucy Corr Village, regarding the appointment of three vacancies to the Health Center Commission. One vacancy exists for the Matoaca District and two at-large vacancies exist. Ail of the attached suggested appointees are willing to serve. If you have questions please feel free to contact me at 748-1212. BRADFORD S. HAMMER, DEPUTY COUNTY ADMINISTRATOR, 9901 LORI ROAD, P.O. BOX a,O CHESTERFIELD, VIRGINIA 23832 (804) 748-1212 FAX (804) 74.8-3952 AUTO (804) 513-8989 To: From: Date: Subj.: Brad Hammer, Deputy County Administrator, ~/~ervices Jacob Mast, Administrator, Lucy Corr Village,?' June 10, 1999 Health Center Commission Appointments As of July 1, 1999 there will be three vacancies on the Health Center Commission board: Vivian Herbert Linda Shaw Frasier Briclahouse Matoaca at Large at Large I have discussed appointment with the following individuals and they have agreed to serve if appointed. Preston Holmes 11630 Buckhom Road Chesterfield, Virginia 23838 (804) 790-1824 Matoaca Preston is a retired banker (Crestar). He served on the Nursing Home Advisory Board and was a member of the Health Center Commission Transition Study Committee. He is also a past trustee of Ferum College and an active Family Council member. Jim Shepherd 5204 Watercrest Drive Midlothian, Virginia 23112 Home: (804) 739-1692 Work: (804) 648-0014 Matoaca Jim is President and Co-CEO of Investment Consultant & Management Co. He is Managing Director of Financial Managers & Consultants, LLP. He is also a member of the International Association for Financial Planning and past president of the Richmond, Chapter, and a member of the Board of Directors for South Richmond Rotary. (see attachment) Memo - HCC Appointments Page 2 Betty Hunter-Clapp, Ph.D. 3314 Shallowford Trace Midlothian. Virginia 23112 (804) 744-3054 Clover Hill Dr. Clapp is a retired psychologist who lives in Brandermill. She has been active in community affairs (Swift Creek Reservoir ). She is familiar with Lucy Corr Village through her volunteer work as a member of the Advisory Board and staff training. Spencer "Sam" Moffett Post Office Box 607 Chester, Virginia 23831 (804) 748-4479 Sam is a retired pharmacist (Chester Drug). Sam was an active volunteer and active with the nursing home's Family Council until his mother's death last year. Jim Kalanges 4424 Greenbriar Drive Chester, Virginia 23831 (804) 526-5468 Jim is retired military and former Director of Defense General Supply Center. The Nursing Home has prepared Board resolutions for the retiring Commission members, Linda Shaw and Frasier Brickhouse. We would like to have the resolution presented during the July 28 Board of Supervisor meeting. The Health Center Commission will have dinner at Brandermill following the presentation. Please mark July 28 on your calendar. Linda Shaw cannot be in town before six o'clock, I hope the. agenda is flexible so she can be present for the presentation. Thank you fOr your continued support. 18:33 JAMES M, SHEPHERD, CFP, M.$. in Financial ~-Jannlng P~ Jim Shepherd is a native of Richmond and received his Bachelor of Science degree from the Virglnla Polytechnic lnstitut6 and Stat~ Univcrnity. He earned a Master of Science degree in Financial Planning from thc Coll~g¢ for Financial Planning, and holds the Certified Financial Planner designation.. Jim is currently enrolled at Virginia Commonwealth University a~ a student for a post Baccalaureate Certificate in Accounting. He is a Registered Investment. Adviser Representatlv¢ with thc Securities & Exchange Commission and holds a Series 65 Jicense from the Virginia State Corporation Commission. Jim is Presidcn: and Co-CEO o[ Investment Consultants and Management Co. of Virginia (ICMV), a principal in William Kuehl Ltc~., PC, CPAs, Vice-President of' Boyer-Casweli Publishing Company, and Vice-President of Commonwealth gorestry Consultants, Inc. Jim is a Managing Director of Financial Managers & Consultants, LLP, a pannershlp which establishes policy and provides planning for the vario~ ~:ommonly owned companies. Jim is a member of.thc Institute of Certified Financial Planners, past president of the Richmond Society and the recipient of the Roy Johnson Founders' Award from the Central Virginia Society. He is a member of' the International Association for Financial Planning and past president of the Richmond Chapter. Jim is a member of'the Board of Directors of the South Richmond Rotary Club where he also serves as Intematlonal Chairman. '- 82 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Date:, June 23, 1999 Item Number: 8 .B.6. Subject: Nomina_[~on~s~_Appoi_Bntments to the Youth Services Citizen Board County_ Administrator's Comments: Count), Administrator: Board Action Requested: ~ppoint members to serve on the Youth Services Citizen Board. Summary_ of Information: Fhe purpose of the Youth Services Citizen Board (YSCB) is to advise the Board of Supervisors regarding and policies affecting youth development and to provide a community thrum to ibcus on youth EXPIRING The terms of appointment for the following youth members of the YSCB will expire June 30,1999: Keith Sutton, Midlothian High School, Midlothian District Wendy Uber, James River High School, Midlothian District Rosalia Brown, L. C. Bird High School, Dale District Morgan Wilson, Meadowbrook High School, Dale District Preparer: Title: Director, Youth Services Attachments: Yes ~'~ No l# BOARD OF SUPERVISORS Page 2 of AGENDA Summary of Information: (Continued) Christie Graham, Monacan High School, Clover f-Iill District Leigh Miles, Clover Hill High School, Clover Hill District Morgan Carter, Manchester High School, Matoaca District Dwight Brown, Jr., Matoaca High School, Matoaca District Samantha Dunbar, Thomas Dale High School, Bermuda District The term of appointment for Frances Brown, Matoaca District adult member of the YSCB expires June 30, 1999. Judith Jochets, Dale District adult member resigned from the board. Her term expires June 30, 2000. APPOINTMENTS Midlothian District. Supervisor Barber has recommended that the Board nominate and appoint Stephanie Brincefield, a student at Midlothian High School, to the Youth Services Citizen Board for a term from July 1, 1999 through June 30, 2000. Ms. Brincefield meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Bermuda District. Supervisor McHale has recommended that the Board reappoint Samantha Dunbar, youth representative from Thomas Dale High School, to the Youth Services Citizen Board for a term from July I, 1999 through June 30, 2000. Ms. Dunbar meets all eligibility requirements to fill the vacancy and has indicated her willingness to be reappointed. Clover Hill District. Supervisor Warren has recommended that the Board nominate and appoint the following individuals to fill vacancies on the Youth Services Citizen Board: Jennifer Melissa Becker, a student at Monacan High School appointed for a term from July 1, 1999 through June 30, 2000. Marvin Gilliam, a student at Clover Hill High School appointed for a term from July 1, 1999 through June 30, 2000. Ms. Becket and Mr. Gilliam meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Summary of Information: (Continued) Matoaca District. Supervisor Humphrey has recommended that the Board nominate and appoint the following individuals to fill vacancies on the Youth Services Citizen Board: Frances Brown, an adult representative, reappointed for a term from July 1, 1999 through June 30, 2002. Brandis Robinson, a student at Matoaca High School, appointed for a term from July 1, 1999 through June 30, 2000. Anna Hanger, a student at Manchester High School, appointed for a term from July 1, 1999 through June 30, 2000. Ms. Brown, Ms. Robinson and Ms. Hanger meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Dale District. There are two vacancies on the Youth Services Citizen Board in the Dale District due to expired terms. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. BOARD OF SUPERVISORS HARRY G. DANIEL, CHAIRMAN DALE DISTRICT ARTHUR S. WARREN, VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT RENNY B. HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUN'I'~ P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 MEMORANDUM LANE B. RAMSEY COUNTY ADMINISTRATOR TO: FROM: SUBJECT:' DATE: The Honorable Harry G. Daniel, Dale District Supervisor Lane B. Ramsey, County Administrator Appointment to the Youth Services Citizen Board June 18, 1999 The following individuals have expressed an interest in serving on the Youth Services Citizen Board: Teresita Williams, an adult, requests appointment to fill the unexpired term of Judith Jochets from July 1, 1999 through June 30, 2000. Wendalynn Payne, a student at Meadowbrook High School requests appointment for a term from July 1, 1999 through June 30, 2000. Ms. Williams and Ms. Payne meet all eligibility requirements to fill the vacancies. The applications for these individuals were previously forwarded to you by Youth Services. If you would like additional information on these candidates, please contact Jana Carter at 748-3549. Providing a FIRST CHOICE community through excellence in public service. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 23, 1999 Subject; Rural Conservation Area Study / a Southern and Western Area Plan Amendment - - Land Use Item Number: 8.C. County_ Administrator's Comments: County_ Administrator: _~~ Board Action Requested: Direct the Planning Department to conduct a detailed study of the boundaries of the Rural Conservation Area after completion of current and committed major projects. Summary_ of Information: At a public hearing on February 24, 1999, the Board of Supervisors requested that the Planning Commission consider an amendment to the Southern and Western Area Plan to delineate, along property lines, the boundary between the rural conservation and planned residential areas between Second Branch Road and Carters Mill and Second Branch Subdivisions. Subsequently, staff prepared this Plan amendment (see attached memorandum to the Planning Commission dated April 13, 1999). Preparer: Attachments: Yes ~ No Title: Director of Plannin ~ D:DATE/AGENDA/1999/IUNE2399.1/GOK CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 23, 1999 Item Number: Summary_ of Information: (Continued) The Planning Commission considered this amendment at a public heating on April 20, 1999. The Commission then closed the public heating and carded over discussion and/or action to the May 18, 1999, Planning Commission work session. At the May 18, 1999, work session, the Commission recommended that the Board consider initiating a detailed study of the boundaries of the Rural Conservation Area for the entire Southern and Western Plan area. The purpose of this study as recommended by the Planning Commission would be to protect the Rural Conservation Area with realistically enforceable boundaries. Should the Board want to initiate a study of the Rural Conservation Area, staff'recommends that it be placed on the Planning Department's Comprehensive Planning Branch Work program to follow the completion of current and committed major projects. A list of these projects is attached to this agenda item. Under the current work program, staff estimates that this study could start in the fall of 2000, with a draft report produced in six (6) to nine (9) months. A New Project Proposal for this study is attached to this agenda item. BOARD OFSUPERVISORS HARRY G. DANIEL CHAIRMAN DALE DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT RENNY BUSH HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1050 LANE B. RAMSEY COUNTY ADMINISTRATOR To: From: I / Chesterfield County Planning Commission/,,,,/ Thomas E. Jacobson, Director of elannin¢/t~T/¢q-/'///l/t_ Date: April 13, 1999 Subject: Southern and Western Area Plan Amendment - - Land Use At a public hearing on February 24, 1999, the Board of Supervisors requested that the Planning Commission consider an amendment to the Southern and Western Area Plan. to delineate, along property lines, the boundary between the rural conservation and planned residential areas between Second Branch Road and Carters Mill and Second Branch Subdivisions. The adopted Plan generally suggests the boundary between Rural Conservation Area and Residential (1-5 acre lots) land use categories, in this portion of the County, without regard to property lines (see attached map entitled Adopted Land Use Plan, Southern and Western Area, Plan Amendment Study Area). Staff has interpreted the Plan to recognize the appropriateness of planned residential development for area properties zoned residentially at the time of the adoption of the Plan. However, the Plan suggests that additional, planned residential development should be deferred until provisions are made for adequate public facilities, to ensure orderly development and cost-effective extensions of utilities. Given these considerations, staff has interpreted the Residential (R-25) zoning line that existed at the time of the adoption of the Plan as the boundary between Rural Conservation Area and Residential (1-5 acre lots) land use Providing a FIRST CHOICE community through excellence in public service. categories in this portion of the County (see attached map entitled Plan Amendment Area, Staff Interpretation - - Delineation of Rural Conservation Area and Residential (1-5 acre lots) Boundary). As noted, the Board has expressed a desire to consider an amendmem to the Western Area Plan to delineate the boundary between these categories based on property lines. Staff has prepared a draft amendment to the Plar~ for consideration. This amendment suggests that, should the Planning and Commission and Board of Supervisors wish to include agriculturally zoned parcels in the Residential (1-5 acre lots) land use category, it may be appropriate to include all the land between Second Branch Road and existing, residentially zoned properties in Carters Mill and Second Branch Subdivisions. Establishing Second Branch Road as the boundary between the Residential (1-5 acre lots) and Rural Conservation Area categories would provide a clear delineation between these categories in this portion of the County. Plan Amendment A[~, Staff ~nterpretation Delineation of Rural Conservation Area and Residential ('t-5 acre lots) Boundary LEGEND Subdivision iden=es Second 0~4 0.4 0.8 Miles Th May 5, 1999 map. The Plan for Chesterfield The Southern and Western Area Plan Amendment Proposed Southern and Western Area Plan Amendment An amendment to the Southern and Western Area Plan Prepared by the Chesterfield County Planning Department INTRODUCTION LAND USE PLAN Refer to the land use categories of the adopted Southern and Western Area Plan and the attached Plan Amendment map. This Plan amendment establishes Second Branch Road as the boundary between the Residential (1-5 acre lots) and Rural Conservation Area land use categories. Establishing Second Branch Road as the boundary provides a clear delineation between these categories in this portion of the County. The adopted Plan generally suggests the boundaries for various types of development without regard to property lines. The purpose of this Plan amendment is to further delineate, along property lines, the boundaries between areas appropriate for planned residential developmem and rural conservation area uses, for properties between. Second Branch Road and Carters Mill and Second Branch Subdivisions. GOALS AND RECOMMENDATIONS Refer to the goals and recommendations of the adopted Southern and Western Area Plan. Southern and Western Area P~an Amendmen ~EGEND Line mentis ~ 0.4 0.4 0.8 Miles TI May 5,1999 COMPREHENSIVE PLANNING BRANCH CURRENT AND COMMITTED MAJOR PROJECTS FOR FY 1999/2000 Staff Position Commitment: 3.5 in Comprehensive Planning Branch plus secondary support from other Planning Department staff. Listing does not include special projects and administrative responsibilities. SOUTHERN JEFFERSON DAVIS CORRIDOR PLAN: On the Branch's work program since 1997 but delayed due to other priorities, this project is now in the data collection and analysis phase. The plan's citizen participation process is scheduled to start in September, 1999. A draft plan amendment (and related ordinance amendments) proposing land use recommendations is anticipated by December, 1999. UPDATED INTRODUCTION OF THE PLAN FOR CHESTERFIELD: This plan amendment proposes changes to the Introduction section of the Plan For Chesterfield. The next Planning Commission held a public hearing on this update is scheduled for June 15. ETTRICK VILLAGE PLAN: PLAN AMENDMENT AND RELATED ORDINANCE AMENDMENT: A change to the land use plan as well as an ordinance amendment regarding permitted uses in the Village core are proposed. The Planning Commission will hold a public hearing on June 15. PUBLIC FACILITIES PLAN UPDATE: The current Public Facilities Plan, adopted in 1995, needs to be updated. This important project, an amendment to the Plan for Chesterfield, is expected to begin in the fall of 1999. EASTERN AREA PLAN UPDATE: This is an update to the Eastern Area Plan, adopted in 1986. Development plan for the eastern end of the County, from the Hopewell City line to the Jefferson Davis Corridor. This study will focus on land use and related design ordinance amendments. Work program outline established in the fall of 1999 with projected start date of spring, 2000. RT. 288 PLAN AND ORDINANCE AMENDMENTS: EDUCATIONAL COMPONENTS: Staff is preparing an educational component for the adopted plan and related ordinances for internal staff use. Expected completion date is June, 1999. EASTERN MIDLOTHIAN PLAN: COMMUNITY INITIATIVE: This implementation project was committed to with the adoption of the Eastern Midlothian Plan in May, 1998. It is anticipated that staff will began implementation in the fall of 1999. The process oriented project is anticipated to take 2-3 years to complete. RT. 360 DESIGN STUDY: Plans staff is responsible for monitoring the consultant contract for the Rt. 360 Design Study project. Expected completion date: Spring, 2000. COMMUNITY ENHANCEMENT PROGRAM: This ongoing program works countywide to assist neighborhoods/communities in their community building efforts. A strategic planning process for the Northern Jefferson Davis Community is committed to begin during the next fiscal year (FY 2000-01 ). AGING NEIGHBORHOODS: Staff is researching and analyzing information regarding aging neighborhoods. Staff is developing an internal process for the development of an organizational strategy regarding aging neighborhoods. Expected completion date: January 2000. MSC. GIS/ARCVlEW PROJECTS: Plans staff works on various ArcView projects in support of the Planning Department. On-going. LAND USE PLAN TRANSITION: This project involves Plans and Information Section staff transitioning the land use plan to.the CounW's Geographic Information System (GIS). Expected completion date is the summer of 2000~!i?! i,'~. COMPREHENSIVE PLANNING TRAINING: In-house staff training initiative. Last Updated:June 3, 1999 Chesterfield County Planning Department New Project Proposal Magisterial District: Matoaca Description: A study of the area currently recommended in the County's Comprehensive Plan for rural conservation to determine if boundary adjustments are warranted. As the concept of the rural conservation area is a county-wide issue, a county-wide study process will be undertaken. Issues/Justification · Recent development pressures may call for an updated analysis of the geography of the rural conservation area. · The impacts of the potential reduction of the rural conservation area need to be evaluated on a County-wide basis. · There is a need to clarify the concept of the rural conservation area as part of the County's broader approach to effective growth management. · Since 1993, the rural conservation area has been factored into the analysis used for the County Public Facilities Plan and Utilities Master Plan. Any review of the rural conservation area needs to also include review of affected plans and other policies. Possible Components · Economic and housing construction analysis · Utilities Master Plan review · Land Use Plan review · Citizen/Business/Property Owner participation · Environmental assessment · Zoning ordinance review · Public Facilities Plan update · Transportation analysis Existing Plans/Projects/Programs · Southern and Western Area Plan · Upper Swift Creek Plan · Public Facilities Plan · Utilities Master Plan Projected Planning Department Resources Needed Comprehensive Development Administration Total Project Planning] Review Days 230 10 10 250 Other County Department Staff and/or Outside Resources Needed · County Attorney's office analysis of state code options to implement growth management · Fire Department analysis of future needs · Libraries Department analysis of future needs · Parks and Recreation Department analysis of future needs · Police Department analysis of future needs · School Board analysis of future needs · Utilities Department analysis · Environmental Engineering analysis · Transportation analysis (Consultant?) Staff Comments/Recommendation Staff does not recommend this study take place until the County's Public Facilities Plan, adopted in 1995, is updated, information for the current Public Facilities Plan was gathered in 1993/94, and a update is needed to determine Countywide impact of adjustments to the rural conservation area. Additional areas need to be analyzed to determine potential boundary adjustments. Last Updated 6/3/99 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page,.1 of 2 Meeting Date:, June 23, 1999 Item Number: 8. D. Subject: Streetlight Installation Approvals County. Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of Streetlight Installations in the Matoaca and Midlothian Districts. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Preparer: Richard M. M~lfishj P.E. Title: Director, Environmental Engineering Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary. of Information: (Continued) Page 2 of,. 2 Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. MATOACA DISTRICT: Tamworth Road, vicinity of 14013, Great Oaks Cost to install light: $1,667.39 Does not meet minimum criteria for intersection or vehicles per day Matoaca District Streetlight Funds Requested Balance Forward Expenditure $19,910 $1,667 Effective Remaining Balance $18,243 MIDLOTHIAN DISTRICT: Oldbury Road, vicinity of 1223, Buckingham Cost to install light: $3,681.06 Does not meet minimum criteria for intersection or vehicles per day Midlothian District Streetlight Funds Requested Balance Forward Expenditure $52,773 $3,681 Effective Remaining Balance $49,092 STREETLIGHT REQUEST Matoaca District Request Received: May 5, 1999 Estimate Requested: Estimate Received: NAME OF REQUESTOR: ADDRESS: May 5, 1999 May 27, 1999 Days Estimate Outstanding: Cost to install light: $1,667.39 Barbara Buchanan 14019 Tamworth Road Chesterfield, VA 23832 REQUESTED LOCATION IS THE INTERSECTION OF: REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Tamworth Road, vicinity of 14013, Great Oaks Not Qualified, location not an intersection Not Qualified, less than 400 VPD Qualified POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Staff or Requestor Comments: None 22 Stre~ Light Request Map :~ June 11, 1999 Street Light Legend ~ existing tight i~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. STREETLIGHT REQUEST Midlothian District Request Received: Estimate Received: NAME OF REQUESTOR: ADDRESS: November 17, 1998 Estimate Requested: June 10, 1999 Days Estimate Outstanding: Cost to install light: $ 3,681,06 James Washburn 1143 Oldbury Road Midlothian, VA 23113 REQUESTED LOCATION IS THE INTERSECTION OF: November 19, 1998 2O3 REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Oldbury Road, vicinity of 1223, Buckingham POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Staff or Requestor Comments: Requestor states: Not Qualified, location not an intersection Not Qualified, less than 600 VPD Qualified "Many persons pass through this area after dark in foot and on bicycles. Some loitering is being observed. Vandalism has occurred. To prevent deterioration of the neighborhood, night lighting in this area should reduce the loitering and volume of foot traffic." Strew. Light Request Map June 23,1999 W COAL HOPPER LN ~ILL LOC~( 1R Street Light Legend ~ exisang light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: June 23, 1999 Item Number: 8. E. Subject: Approval for Inclusion of Private Streetlights into the County Streetlight Program County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval for incorporating privately owned streetlights into the County Streetlight Program in the Clover Hill District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75 % of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Preparer: Richard 1{/I. 1V~f~sh, P.E. Attachments: ~ Yes No Title: Director, Environmental Engineering CHESTERFIELD COUNTY' BOARD OF SUPERVISORS AGENDA Page2 of $ Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified CLOVER HILL DISTRICT: Include twenty six private streetlights into the County Streetlight Program. These streetlights are located in the following locations in the Brandermill Community: Brandermill Parkway and Brandermill Parkway and Brandermill Parkway and Brandermill Parkway and Brandermill Parkway and Autumn Woods Road Huntgate Woods Road Walnut Creek Road Deer Meadow Drive Long Hill Road Brandermill Parkway and Turtle Hill Road Sandyridge Parkway and Garrison Place Road Sandyridge Parkway and Crosstimbers Road Sandyridge Parkway and Sutters Mill Road Sandyridge Parkway and Tanglebrook Road Sandyridge Parkway and Carriage Creek Road Huntsbridge Road and Quail Hill Drive Brandermill Parkway and Whispering Oaks Road Brandermill Parkway and Shadow Ridge Road Brandermill Parkway and Chimney House Road Brandermill Parkway and Birnam Woods Road Brandermill Parkway and Ridge Creek Road Spring Gate Road and Huntgate Woods Road Sandyridge Parkway and Arrowood Road Sandyridge Parkway and Cradle Hill Road Sandyridge Parkway and Copper Hill Road Sandyridge Parkway and Two Notch Road Foxchase Road and Quail Hill Drive Regatta Pointe Road and N. Beach Road Brandermill Parkway and Millridge Parkway (2 lights) These existing streetlights meet the minimum requirements of the County Streetlight Policy. All costs associated with the administrative transfer of the lights from private billing to County billing will be borne by the Brandermill Community Association. Approval of these transfers will complete the transfer of existing private lights in the Brandermill area to the County streetlight system. The effect of this transfer will be an increase to the County's electrical service charges of $5,151.12 per year ($16.5 i/light/month) based on the current contract between Virginia Power and Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetino Date: June 23. 1999 Number BudRet and ManaRement Comments: Acceptance of twenty six street lights into the County system, (located in the Brandermill Community) will increase the operating costs for monthly streetlight electrical service charges by $429 and the annual charges by $5,151. The FY2000 budget was increased by $10,000 to cover anticipated additional charges. Preparer: c . - ,-. -- Title: Director, Budget & Management Rebecca T. Dickson Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 23, 1999 ltemNumber: Page z of~_ ~.F.I. ect: Year-End Review for School Operating Fund County Administrator's Comments.: CountyAdministrator: BoardAcfi°nRequested:~he School Board requests the Board of Supervisors: 1) reserve and reappropriate into FY2000 approximately $863,936 of School Operating Funds revenues and expenditures for items as described in this agenda item; 2) reserve State lottery proceeds of $6,139,315 at June 30, 1999, to be used as planned in the FY2000 School Annual Financial Plan; and, 3) increase appropriations for School Food Services by $300,000 and School SummaryoflnformationKgrehouse and Distribution Fund by $110,000. The School Board approved the year-end budget review for the School Operating Fund on May 26, 1999. The appropriation revisions included in that review were within the guidelines established by the FY99 Appropriation Resolution approved by the Board of Supervisors on April 8, 1998. There is a need to request that approximately $863,936 be reserved at June 3'0, 1999, to be re-appropriated in the following year for specific purposes. This reserve will be contingent upon available funds as indicated by the County's Annual Financial Report for June 30, 1999. Funds requested to be reserved for re-appropriation in FY2000: 1) E-rate discount Reimbursements from the technology needs in FY2000. $230,000 e-rate program will be reserved to fund ~' William~C. Bosher, Attachments: Yes ~ No Title: I# ' O?O CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 5 Meeting Date: June 23, 1999 Item Number: Summary of Information (cont.): 2) Accrued interest from the February 1999 bond sale 150,998 When the bond sale took place in February, accrued interest proceeds of $55,317 for the new bonds and $95,681 for the refinanced bonds were included. As per the bond sale agreement, the accrued interest must be used to offset the first debt interest payment to be made in FY2000. 3) Student Information System 120,460 The balance of the funding provided for the student information system implementation will be used in FY2000 to complete the project, primarily in the area of training. 4) Transfer to Grants 100,000 The school operating fund supports various grants such as State Technology and Jobs for Virginia Graduates and these funds must be transferred to the School Grants Fund. Some of these funds will not be spent by June 30, 1999; therefore, there is a need to reserve these funds for use in FY2000. 5) State SOL staff development initiative 62,684 To ensure that all teachers are trained in the core content areas as required by the Standards of Learning (SOL), the state funded a staff development initiative at a cost for Chesterfield in this first year of $300,000. Because the state requires that any unexpended funds be carried over to the next year, the remaining $62,684 must be reserved. 6) Wellness 57,000 We receive rebates from our healthcare providers on an annual basis, which have been and will be used to provide free health services, such as osteoporosis screenings and flue shots, to our employees covered by our healthcare plans. CCPS will not be billed of these services until after July 1. 7) Census 47,536 This amount represents the remaining balance for census expenses after payment of the contract with VCU. These funds will be used for possible enumeration and other related expenses in FY2000 that cannot be anticipated at this time. 671 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of .~' Meetin(] Date: June 23, 1999 Item Number: Summary of Information (cont.): 8) Instructional Technology 40,500 Funds were budgeted in FY1999 to print the technology plan, as well as to fund training for teachers, coordinators, and trainers in the interactive web and SOL link project. Some of these expenditures will not occur until after July 1. 9) Dual Enrollment Classes 29,068 Expenditures for the John Tyler Community College dual enrollment classes were less than anticipated during FY1999. Staff expects enrollment to grow substantially in FY2000; therefore, these funds need to be reserved for use in this area in FY2000. 10) Miscellaneous 25,690 Included in this amount is Federal Troops to Teachers funding ($15,000), the balance of funding for television studio equipment for the new facility ($7,690), and insurance recoveries that have not been finalized at this time ($3,000). Total Reserve Requested At their regular meeting on April 20, 1999, the School Board approved a resolution requesting the Board of Supervisors reserve the State lottery proceeds received in FY1999 at June 30,1999, to be used as planned in the FY2000 School Annual Financial Plan. The resolution stated the lottery proceeds were $6,120,600; however, these funds have been receiVed from the State now and the actual amount is $6,139,315. The most current estimate for year-end balance is approximately $336,000, excluding the amounts to be reserved, and the $1.0 million balance to be carried forward as a requirement of the FY2000 budget. In addition to the formal recommendations made below, the Superintendent recommended that the School Board, in the first quarter of FY2000, plan to request the Board of Supervisors to re-appropriate any unused General Fund Transfer for non- recurring expenditures as deemed necessary. In addition to the reserves requested above, appropriation increases are needed in three separate funds. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 5 Meetina Date: June 23, 1999 Item Number: Summary of Information (cont.)' School Federal Food Service Fund $200,000 Lunch sales have been higher than anticipated for FY1999; therefore, additional revenue has been received both for student lunches ($185,000) and federal reimbursements ($15,000). These funds need to be appropriated in order to cover costs such as food and management costs associated with the school lunch program. School Nonfederal Food Service Fund $100,000 Vending sales are down this fiscal year ($50,000) but lunch sales are higher than anticipated ($150,000).This additional appropriation is needed in order to cover increased management charges and expendable replacement equipment as well as renovation projects that were needed in this program. Total Increase to School Operating Funds $300,000 School Warehouse & Distribution Fund $110,000 The School Board Warehouse needs an additional transfer of $110,000 from the School Operating fund to cover expenditure increases. Total Appropriation Increases Requested $410,000 A copy of the complete School Board Quarterly Budget Review is attached to this agenda item. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: June 23. 1999 Number Bud.qet and Mana.qement Comments: Page 5 of 5 On May 26, the School Board approved FY99 year-end operating budget revisions. The School Board is requesting that the Board of Supervisors approve the following: reserve and re-appropriate $863,936 into FY2000 for various items (details in the attached), reserve FY99 State Lottery proceeds in the amount of $6,139,315 (appropriated as a source in the FY2000 adopted school budget), and increase appropriations by $200,000 in the Federal Food Service Fund, $100,000 in the Nonfederal Food Service Fund, and transfer an additional $110,000 to cover costs associated with the closure of the Warehouse Internal Service Fund. Technically, because the School Board received $6,139,315 in State Lottery proceeds in FY99, the local/general fund transfer to Schools was not completed in FY99. Consequently, the Board of Supervisors will be requested to reserve and re-appropriate these local funds into FY2000. The School Board's adopted FY2000 budget plans for this re- appropriation. The School Board anticipates exceeding the FY2000 goal for beginning fund balance. The goal/budget is $2,005,000. School staff is projecting ending FY99 and beginning FY2000, with $1,336,000 in the School Operating Fund, $400,000 in the Federal Food Service Fund, and $650,000 in the Non-Federal Food Service Fund for a total of $2,386,000. Preparer: ~~ (~'*~-~ ~/~l~/~ Rebecca T. Dickson Title: Director, Budget & Mana,qement VIRGINIA: At a regular meeting of the Chesterfield County School Board held Wednesday evening, May 26, 1999, at seven-thirty o'clock in the Public Meeting Room of the Chesterfield County Courthouse Complex PRESENT: Thomas L Wootton, Jr., Chairman Elizabeth B. Davis, Vice-Chairman James R. Schroeder, DDS Marshall W. Trammell, Jr. RESOLUTION WHEREAS, the ending balance for FY1999 is currently projected at $2.2 million, and $1.0 million is a requirement for the FY2000 budget; and, WHEREAS, the School Board plans to request re-appropriation of any remaining FY1999 unused general fund transfer in the first quarter of FY2000; and, WHEREAS, there is a need to reserve approximately $863,936 in the School Operating Fund at June 30, 1999; and, WHEREAS, the School Federal Food Service Fund anticipates additional revenue of $200,000 from lunch sales ($185,000) and federal reimbursement ($15,000); and, WHEREAS, the School Non-Federal Food Service Fund anticipates additional local revenue of $100,000 from lunch sales; and, WHEREAS, the School Warehouse Fund requires an additional transfer from the School Operating Fund of $110,000 to cover expenditures for FY1999; NOW, THEREFORE, BE IT RESOLVED, that on motion of Dr. Schroeder, seconded by Mr. Trammell, the School Board hereby requests the Board of Supervisors to reserve approximately $863,936 of funds in the School Operating Fund for items contained in the School Board's year-end quarterly review, adjusted according to need based on final June 30, 1999 documentation, and to increase Food Service appropriations by $300,000 (Federal $200,000 plus Non-Federal $100,000), and Operations and Maintenance appropriation in the School Warehouse Fund by $110,000. ~{~/d~am C. Bosher, Jr., Supermtendent PRESENT: VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, April 20, 1999, at seven-thirty o'clock in the Board Rooms of the School Administration Building Thomas L. Wootton, Jr., Chairman Elimbeth B. Davis, Vice-Chairman Dianne E. Pettitt James R. Schroeder, D.D.S Marshall W. Trammell, Jr. RESOLUTION WHEREAS on February 27, 1999, the General Assembly adopted the final budget for the 1998-2000 biennimn, and WHEREAS, this final budget included the dedication of lottery revenues to public education in both years, and WHEREAS, Item 139 of this 1999-2000 budget states that any funds provided to school divisions in the first year from this item that are unexpended as of June 30, 1999, shall be reappropdated to the school division in the second year, and WHEREAS, the School Board's FY2000 Annual Financial plan approved on February 25, 1999 included the first year lottery funds as a source of state revenue; NOW THEREFORE BE IT RESOLVED, on motion of Mr. Trammell, seconded by Dr. Schroeder, that the School Board requests that the Board of Supervisors reserve state lottery proceeds of $6,120,600 at June 30, 1999 for use in the FY2000 budget. w~iam C. B~r, Ir., Supe~ent CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #63 (1999) TO: FROM: SUBJECT: SCHOOL BOARD ~~ WILLIAM C. BOSHER, JR. SUPERINTENDENT QUARTERLY BUDGET REVIEW -- YEAR-END 1998-99 May 26, 1999 PERTINENT INFORMATION On April 20, 1999, the third quarter budget review was presented to the School Board reflecting a net projected year-end balance of $1.5 million. The revised projected year-end balance as of April 30, 1999 is approximately $2.2 million. This amount will be reduced by the $1.0 million required to be set aside for the FY2000 budget. There are several expenditure adjustments to be made in various appropriation categories for this fiscal year. There is also a need to request the Board of Supervisors to reserve approximately $863,936 at June 30, 1999, to cover expenditures that will cross the fiscal year. The Board will remember that the third quarter budget review included a request to the governing body to reserve this year's lottery proceeds for use in the FY2000 annual financial plan. In addition, the School Federal Food Service Fund, the School Non-Federal Food Service Fund, and the School Warehouse Fund need to be revised based on estimated revenues and expenditures for FY1999. EVALUATION/ANALYSIS The analysis of the FY1999 year-eM position is divided into four areas: 1) funding to be reserved for use in FY2000; 2) revenue changes occurring since the third quarter review; 3) expenditure changes occurring since the third quarter review, some requiting appropriation changes; and, 4) revisions to other funds. Reserve Funding Each year, the School Board requests that a portion of current year funds be reserved for re- appropriation in the following year for specific purposes. For year-end FY1999, the funding recommended to be reserved is described below by specific item. The amount for each item is an estimate as of May 18, 1999 and is subject to change. 1) E-rate discount $230,000 Reimbursements from the e-rate program will be reserved to fund technology needs in FY2000. Memo #63 Page 2 Reserve Fundin~ - continued 2) Accrued interest from the February 1999 bond sale $150,998 When the bond sale took place in February, accrued interest proceeds of $55,317 for the new bonds and $95,681 for the refinanced bonds were included. As per the bond sale agreement, the accrued interest must be used to offset the first debt interest payment to be made in FY2000. 3) Student Information System 120,460 The balance of the funding provided for the student information system implementation will be used in FY2000 to complete the project, primarily in the area of training. 4) Transfer to Grants 100,000 The school operating fund supports various grants such as State Technology and Jobs for Virginia Graduates and these funds must be transferred to the School Grants Fund. Some of these funds will not be spent by June 30, 1999; therefore, there is a need to reserve these funds for use in FY2000. 5) State SOL staff development initiative 62,684 To ensure that all teachers are trained in the core content areas as required by the Standards of Learning, the state funded a stuff' development initiative at a cost for Chesterfield in this first year of $300,000. Because the state requires that any unexpended funds be carded over to the next year, the remaining $62,684 must be reserved. 6) Wellness 57,000 We receive rebates from our healthcare providers on an annual basis which have been and will be used to provide free health services, such as osteoporosis screenings and flu shots, to our employees covered by our healthcare plans. CC?S will not be billed for these services until after July 1. 7) Census 47,536 This amount represents the remaining balance for census expenses after payment of the contract with VCU. These funds will be used for possible enumeration and other related expenses in FY2000 that cannot be anticipated at this time. 8) Instructional Technology 40,500 Funds were budgeted in FY1999 to print the technology plan, as well as to fund training for teachers, coordinators, and trainers in the interactive web and SOL link project. Some of these expenditures will not occur until after July 1. 9) Dual Enrollment Classes 29,068 Expenditures for the John Tyler Community College dual enrollment classes were less than anticipated during FY1999. Staff expects enrollment to grow substantially in FY2000; therefore, these funds need to be reserved for use in this area in FY2000. Memo #63 Page 3 Reserve Funding - continued 10) Miscellaneous 25,690 Included in this amount is Federal Troops to Teachers funding ($15,000), the balance of funding for television studio equipment for the new facility ($7,690), and insurance recoveries that have not been finalized at this time ($3,000). Total Reserve Requested $863,936 School Operating Fund Revenue Changes Local Revenue 251,935 Local revenues such as building rent, tuition, printing charges, reimbursements, insurance recoveries, and the sale of surplus equipment were higher than anticipated. Federal Aid 101,725 Unanticipated federal fimding for JROTC, Troops to Teachers, and Impact Aid has been received. Transfer from the CIP This transfer will fund a portion of the February 1999 bond issuance costs. 99,700 Refinancing bonds The payment for the refinanced bonds was $2,265 less than the proceeds from the sale. 2,265 No action is required with regard to these revenue changes. Unfunded state revenue year to date as reported in prior reviews totaled $465,925; consequently, there is sufficient appropriation to accommodate these changes. School Operating Fund Expenditures Bond sale expenses The February 1999 bond sale expenses appropriated. were $113,131 and this $113,131 expense needs to be Transfer to the Warehouse fund $110,000 Revenues and expenditures for the internal service fund must be balanced before the fired can be closed out at June 30, 1999. Revenues have fallen short of projections for FY1999 by the indicated amount. Chesterfield Technical Center Printshop $37,100 The Chesterfield Technical Center printshop anticipates surplus revenue of $37,100. These funds need to be appropriated in order for the printshop to purchase replacement-printing equipment. Memo #63 Page 4 School Operating Fund Expenditures - continued The expenditure changes indicated above require a transfer of $223,131 from the Instruction appropriation category to Operations & Maintenance for the Warehouse ($110,000) and to Debt Service for bond sale expenses ($113,131). The most current estimate for year-end balance is approximately $336,000, excluding the mounts to be reserved, and the $1.0 million balance to be carded forward as a requirement of the FY2000 budget. In addition to the formal recommendations made below, the Superintendent recommends that the School Board, in the first quarter of FY2000, plan to request the Board of Supervisors to re-appropriate any unused General Fund Transfer for non-recurring expenditures as deemed necessary. Other Funds School Federal Food Service Fund $200,000 Lunch sales have been higher than anticipated for FY1999; therefore, additional revenue has been received both for student lunches ($185,000) and federal reimbursements ($15,000). These funds need to be appropriated in order to cover costs such as food and management costs associated with the school lunch program. School Non-Federal Food Service Fund $100,000 Vending sales are down this fiscal year ($50,000) but lunch sales are higher than anticipated ($150,000). This additional appropriation is needed to cover increased management charges and expendable replacement equipment as well as renovation projects that were needed in this program. School Warehouse Fund $110,000 The School Board Warehouse needs an additional transfer of $110,000 from the School Operating Fund to cover expenditure increases. RECOMMENDED ACTION The Superintendent recommends that the School Board: 1) Approve the requests for year-end reserves contained in this memorandum; 2) Approve the resolution at Attachment A requesting the Board of Supervisors to reserve the necessary funds (approximately $863,936) for re-appropriation in FY2000 in various accounts as well as to increase appropriation as follows: School Federal Food Service Fund by $200,000, School Non-Federal Food Service Fund by $100,000, and the School Warehouse Fund by $110,000; and, 3) Approve appropriation revisions by decreasing Instruction by $223,131, increasing Operations & Maintenance by $110,000, and increasing Debt Service by $113,131, as authorized by the FY99 Appropriation Resolution, Section 24.b. approved by the Board of Supervisors on April 8, 1998; and, Memo #63 Page 5 4) Authorize the Superintendent to make other minor appropriation adjustments to the School Operating Fund, as may be necessary to implement the actions contained in this year-end budget review. WCBJr/SRN/Idmc Attachment CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date:mm~ 2~: lO99 Item Number: Page 8.F.2. of_2. Subject: School Capital Improvement Program (CIP) Revisions for FY99 County Administrator's Comments: CountyAdministrator:~ BoardAcfion Requested: The School Board requests the Board of Supervisors to appropriate additional CIP Management Charges in the amount of $20,000 to the School CIP Fund and to approve the return of $146,837 to the School Reserve for Future Capital Projects. Summary of Information: The School Board approved School Capital Improvement program year-end revisions for 1998-99 on May 26, 1999. This review included requests that need to be approved by the Board of Supervisors. A copy of this review that explains the requested transfers is attached to this agenda item. The original estimate for operating costs associated with the School CIP supervision was $475,000. This estimate was based on prior year's expenditures; however, salaries, benefits and travel have increased more than anticipated. There is a need to request an additional appropriation of $20,000 of management charges to cover costs in this area through June 30, 1999. The current balance in the School Reserve for Future Capital Projects is $201,565. This review is requesting a return of $146,837 from the Carver Middle Sewage Treatment Plant project back to the Reserve; therefore, the/~alan~ in t~e School Reserve for Future Capital Projec 1 agenda item would be $348,402. Preparer: .~.~F_a~_~ ~ ~ ~ Title: Superintendent ' Wi'll~am ~. Bosher · Jr. Attachments: Yes ~-] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin_o Date: June 23. 1999 Number Bud,qet and Manaqement Comments: On May 26, 1999 the School Board approved FY99 year-end CIP revisions as summarized in the attachment. The revisions include transfers among capital projects, an additional appropriation for construction management charges and a transfer back to the School's Reserve for Capital Projects. The transfers among capital projects do not require Board of Supervisors approval. Specifically, the other requests are as follows: appropriation of $20,000 in additional School staff construction management revenue and expenditures to fully cover costs for FY99; and transfer of $146,837 back to the School's Reserve for Capital Projects for future uses. These surplus funds are being returned from the Carver Middle School Sewage Treatment Plant project. With this transfer, the School's Reserve for Capital Projects balance will be $348,402. p re pa re r: ~_p~;~-'~ ~-~ (.//--r~--~ Rebecca T. Dickson Title: Director, Budget & Management VIRGINIA: At a regular meeting of the Chesterfield County School Board held Wednesday evening, May 26, 1999, at seven-thirty o'clock in the Public Meeting Room at the Chesterfield County Courthouse Complex PRESENT: Thomas L. Wootton, Jr., Chairman Elizabeth B. Davis, Vice-Chairman James R. Schroeder, D.D.S. Marshall W. Trammell, Jr. RESOLUTION WHEREAS, the five elementary school projects have a combined unused balance of $84,281 and, WHEREAS, additional funding of $7,750 is needed to cover additional site study at the New Elementary School #2; and, WHEREAS, funding of $76,531 is needed to cover the cost of needs relative to the specialty centers for Manchester and Monacan high schools; and, WHEREAS, the school system is experiencing increased costs for School CIP management during FY1999; NOW THEREFORE BE IT RF~OLVED that on motion of Mrs. Davis, seconded by Mr. Trammell, the School Board requests the Board of Supervisors to increase anticipated CIP Management Charges by $20,000 for supervision of the School CIP program and approve a transfer of $146,837 back to the School Reserve for Future Capital Projects from the Carver Sewage Treatment Plant. Patricia W._ l}lmlam,/g21erk., ~l~ll'iam C. Bo~her~ Jr.', Sulo6rintendent ,? CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM//59 (1999) May 26, 1999 TO: FROM: SUBJECT: SCHOOL BOARD WILLIAM C. BOSHER, JR. SUPERINTENDENT SCHOOL CAPITAL IMPROVEMENT PROGRAM (CIP) YEAR-END REVIEW PERTINENT INFORMATION On March 9, 1999, a quarterly review of the Capital Improvement Program (CIP) was presented to the School Board. At that time, the School Board requested a transfer from the School Reserve for Future Capital Projects as well as several transfers between projects. This review provides year-end revisions for the School CIP based on information from April 30, 1999, recommendations for balancing the budget within projected available funding, and several related attachments. Attachment A-l, as described below, is a report of the current financial status by project. Attachment A-2 reflects the recommendations for changes to the project budgets. Attachment A-3 reflects the status of the CIP if all recommended changes are approved. ~EVALI,~ATION/ANALYSIS The bond referendum, overwhelmingly approved on November 5, 1996, will yield $174,799,000 for new schools, renovations, and technology and will benefit every school in the county. In addition, $31,310,000 was committed over this six-year period from the CIP Reserve. Any use or revisions made to the School Reserve for Future Capital Projects requires approval from the Board of Supervisors. Projects approved in the bond referendum with current appropriations as well as projects added are included in the following CIP analysis. I. CURRENT STATUS Attachment A-1 is a financial schedule delineating the current status (as of April 30, 1999) of the School CIP projects. This schedule includes the beginning budget by project, the changes by project since the beginning of this fiscal year, and the current Memo ~9 Page 2 financial status of each project (surplus or deficit). The schedule also provides the project status (open or complete) for the same period. The status reported is as of April 30, 1999. Attachment A reflects an overall projected surplus; however, recommended revisions at this time are discussed below and are included in Attachment A-2. RECOMMENDED REVISIONS New Elementary//2 - When the FY1999 general obligation (GO) bonds were sold in February, $700,000 of the $7.3M reduced request was for this project. A preliminary site analysis has been done but additional analysis is required costing approximately $7,750. There is a need to transfer $7,750 of 1996 GO bond funds from C. C. Wells to cover the cost of this additional analysis. Five Elementary School Projects - All five projects are complete and School Reserve for Future Capital Projects funds remain in each project. A total of $84,281 is available in all five projects. These projects need to' be closed out at June 30, 1999; therefore, this funding needs to be moved to C. C. Wells renovation project to replace 1996 GO bond funding. Specialty Centers at Manchester and Monacan High Schools - A study costing $2,500 each has been done at each of these locations. Additional costs are now being incurred and $76,531 needs to be transferred from C. C. Wells renovation project for anticipated needs through June 30, 1999. C. C. Wells Elementary Renovation - This project is on target; however, in order to spend the balance of the 1995C VPSA funds immediately, the $84,281 balance in the five elementary projects will be transferred to this project. To offset this transfer, $84,281 of 1996 GO bonds will be moved to the Manchester ($75,531) and Monacan ($I,000) specialty center projects and to the new elementary on Cogbill Road ($7,750). Carver Middle Sewage Treatment Plant - This project, began during FY94, was estimated at $180,000. Funding was transferred from the School Reserve for Future Capital Projects and a special study was done for $33,163. When the major maintenance schedules were prepared, funds were allocated to connect the old Carver Middle to an anticipated sewer line. The sewer line connection project is scheduled for FY2000; therefore, the sewage treatment plant is not needed. The balance of $146,837 needs to be returned to the School Reserve for Future Capital Projects. Supervision and Contingency - The original estimate for operating costs associated with the School CIP were $475,000. This estimate was based on prior year's expenditures; however, salaries, benefits and travel have increased more than anticipated. There is a need to request an additional $20,000 of management charges to cover costs in this area through June 30, 1999. Memo #59 Page 3 III. IMPACT OF THE RECOMMENDED REVISIONS Attachment A-3 reflects the revised status of the current CIP projects. Following approval of the recommendations above, there is an overall surplus of $75,271 in the fund. The current balance in the School Reserve for Future Capital Projects is $201,565; therefore, returning $146,837 as requested in this agenda item would provide a balance of $348,402. RE(~QMMENDED ACTION The Superintendent recommends that the School Board: approve the resolution at Attachment B requesting the Board of Supervisors to appropriate $20,000 of CIP Management Charges to the School CIP Fund and return $146,837 to the School Reserve for Future Capital Projects; 2 forward the approved resolution to the Board of Supervisors for their approval; and, 3. authorize the Superintendent to make the needed adjustments within the School CIP fund as determined by the action requested in this agenda item. Attachment A- 1 Memo #59 CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL ClP PROJECT REPORT CURRENT STATUS (as of April 30, 1999) New Facilities Spring Run Elementary New Elementary #2 New Carver Middle New Matoaca High School Specialized Program Building Total New Facilities Beginning Current Revised Needs Surplus E3~Ldg~t ~ ~d~ ~ Status 12,445,813 13,045,813 13,045,813 0 In progress 700,000 702,687 710,437 (7,750) In progress 19,627,760 19,227,760 19,227,760 0 In progress 2,731,700 2,906,700 2,906,700 0 In progress 0 ~ ~ ~ 0 In progress 35,505,273 37,885,975 37,893,725 (7,750) Bensley Elem Renovations Beulah Elem Renov/Cafe & Gym C. E. Curtis Elem Renov/Cafe & Gym Grange Hall Elem Renovations Hopkins Elam Renov/Cafe & Gym Reams Elem Renov/Cafe & Gym Robious Elam Renov/Cafe & Gym Salem Elam Renov/Cafe & Gym C. C. Wells Elam. Renovations Carver Sewage Treatment Plant Chester Middle Renovations L. C. Bird High Renovations Clover Hill Renovations Manchester HS Specialty Center Meadowbrook HS Renovations Monacan HS Specialty Center Thomas Dale High Renovations Technical Center Renovations Total Renovations 4,020,000 4,020,000 4,020,000 0 In progress 3,730,216 3,655,070 3,655,243 (173) Complete 300,000 300,000 300,000 0 Delayed 300,000 300,000 300,000 0 Delayed 4,493,916 4,408,208 4,323,379 84,829 Complete 4,734,600 4,644,082 4,644,093 (11) Complete 4,428,470 4,343,403 4,343,430 (27) Complete 6,115,142 6,051,581 6,051,918 (337) Complete 3,896,519 3,896,519 3,896,519 0 In progress 180,000 180,000 33,163 146,837 In progress 7,024,797 7,024,797 7,024,797 0 In progress 12,615,270 12,015,270 12,015,270 0 In progress 2,800,000 2,800,000 2,800,000 0 In progress 0 2,500 3,700 (1,200) New project 3,859,987 3,684,987 3,684,987 0 In progress 0 2,500 2,560 (60) New project 29,766,704 31,110,528 (b) 31,110,528 0 In progress 7.100.000 7.100.000 7.100.000 O In progress 95,365,622 95,539,446 95,309,588 229,858 Su.m~rvision/Debt/Ot her Supervision & Contingency Financial/Human Resources System School CIP Debt Transfer School Maintenance Technology Infrastruclure & Equipment Total Supervision/Debt/Other 6,099,182 6,099,182 6,119,182 (20,000) In progress 0 120,000 120,000 0 New project 4,723,737 4,723,737 4,723,737 0 In progress 2,000,000 4,612,903 (c) 4,612,903 0 In progress 8.885.000 10.601.O00 ~ 10.601.000 0 In progress TOTAL ALL SCHOOL CIP PROJECTS (a) County Board of Supervisors approved the appropriation of $26.35M plus $97,000 for bond sale expense in the FY99 Appropriation Resolution. (b) Budget increased by $1,965,000 for purchase of Church of Nazarene plus $122,000 added to Thomas Dale for land purchase. (c) Budget increased by $4,354,015 BOS 2/10/99 CIP Resen/e for SpeciaJized Bldg ($38,015) + Technology ($1,716M) + Major Maintenance ($2,6M). New Facilities Spring Run Elementary New Elementary #2 New Carver Middle New Matoaca High School Specialized Program Building Total New Facilities Renovations Bensley Elam Renovations Beulah Elem Renov/Cafe & Gym C. E. Curtis Elam Renov/Cafe & Gym Grange Hall Elam Renovations Hopkins Elam Renov/Cafe & Gym Reams Elam Renov/Cafe & Gym Robious Elem Renov/Cafe & Gym Salem Elam Renov/Cafe & Gym C. C. Wells Elam. Renovations Carver Sewage Treatment Plant Chester Middle Renovations L. C. Bird High Renovations Clover Hill Renovations Manchester HS Specialty Center Meadowbrook HS Renovations Monacan HS Specialty Center Thomas Dale High Renovations Technical Center Renovations Total Renovations Supervision/Debt/Other Supervision & Contingency Financial/Human Resources System School ClP Debt Transfer School Maintenance Technology Infrastructure & Equipment Total Supervision/Debt/Other TOTAL ALL SCHOOL CIP PROJECTS Attachment A-2 Memo #59 CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL ClP PROJECT REPORT RECOMMENDED REVISIONS 1996 GO 1995C VPSA ClP Bonds/Interest Bonds Interest Reserve Other 7,750 7,750 0 0 0 0 173 (84,281) (84,829) 11 27 337 84,281 (146,837) 75,531 1,000 (7,750) (o) (146,837) (0.00~ 0 20,000 Spring Run Elementary New Elementary #2 New Carver Middle New Matoaca High School Specialized Program Building Total New Facilities Bensley Elam Renovations Beulah Elam Renov/Cafe & Gym C. E. Curtis Elam Renov/Cafe & Gym Grange Hall Elam Renovations Hopkins Elam Renov/Cafe & Gym Reams Elam Renov/Cafe & Gym Robious Elam Renov/Cafe & Gym Salem Elem Renov/Cafe & Gym C. C. Wells Elam. Renovations Carver Sewage Treatment Plant Chester Middle Renovations L. C. Bird High Renovations Clover Hill Renovations Manchester HS Specialty Center Meadowbrook HS Renovations Monacan HS Specialty Center Thomas Dale High Renovations Technical Center Renovations Total Renovations Supervision/Debt/Other Supervision & Contingency Financial/H uman Resources System School ClP Debt Transfer School Maintenance Technology Infrastructure & Equipment Total Supervision/Debt/Other TOTAL ALL SCHOOL ClP PROJECTS Attachment A-3 Memo #59 CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL ClP PROJECT REPORT EFFECT OF RECOMMENDED REVISIONS Revised Budget Surplus ~ (Deficit) 13,045,813 0 710,437 0 19,227,760 0 2,906,700 0 37,893,725 0 4,020,000 0 3,655,243 0 300,000 0 300,000 0 4,323,379 0 4,644,093 0 4,343,430 0 6,051,918 0 3,896,519 0 33,163 (0) 7,024,797 0 12,015,270 0 2,800,000 0 78,031 74,331 3,684,987 0 3,500 940 31,110,528 0 7.100.000 O 95,384,859 75,271 6,119,182 0 120,000 0 4,723,737 0 4,612,903 0 10.601.000 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: ~23 ~999 Item Number: 8.F.3. Subiect: FY99 Year End Adjustments County Administrator's Comments: County Administrator: Board Action Requested: 1. Appropriate revenues and expenditures for specific programs as well as authorize reallocations among General Fund departments and related funds as outlined in Schedule A. 2.Appropriate revenues and expenditures and authorize other adjustments for specific programs and Non-General Fund departments as outlined in Schedule B. 3. Authorize the County Administrator to reserve and reappropriate into FY2000 unspent FY99 appropriations, contingent upon the positive results of operations within individual departments and Countywide, as determined by the County's financial audit as outlined in Schedule C. Summary of Information: At the end of each fiscal year, staff requests revisions among appropriation categories consistent with year-end projections of revenues and expenditures. Preparer: c [, ~l ~"/~ Rebecca T. Dickson Title: Director, Bud,qet and Manaqement Attachments: Yes ~--~ No [# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 23, 1999 Item Number: Summary of Information (cont.): These adjustments can be attributed primarily to personnel costs within departments. Each year, most departments reduce their personnel budgets by an amount equal to 4% of their personnel costs. This budgeted reduction assumes attrition (or turnover) within the department. The 4% is based on an expected countywide average with some departments experiencing more and some departments experiencing less turnover. Several departments did not experience the budgeted 4% turnover which has resulted in the primary need for the requested changes in allocations. In addition, several departments experience workers compensation expenses and healthcare expenses for retired employees. These expenses are beyond the department's control and often result in adjustments for these departments. Transfers and the use of certain designated reserves (not fund balance) will be required to increase appropriations for departments that would otherwise exceed budgeted expenditures. Schedule A ~" County Departmental Revenue and Expenditure Budget AdJustments Accounting Animal Control Building Inspection-Transfer to CDIS project Building Inspection-Transfer to Capital/Operating Building Inspection Buildings & Grounds Budget and Management Circuit Court Judges Commissioner of Revenue County Attorney Commonwealth Attorney Community Dev. Administration Economic Development Inducement Grant Emergency Communications Environmental Engineering Human Resource Management Human Resource Management-Black History Funds Human Services Transportation Information System Technology Intergovernmental Relations Juvenile Detention Libraries MH/MR/SA Parks and Recreation Planning Police Public Affairs Riverside Regional Jail-per diem payments Registrar Sheriff Solid Waste Social Services - food stamps Social Services - transfer from general fund General Fund Transfer to Social Services Tax Relief for the Elderly Trf to Capital Projects-Wagner Bldg. Parking Lot-accounting change Cell Phone Transfer to E-911 Upgrades Capital Project-replaces bonds Transfer to Grants Treasurer Transient Occupancy 4% Tax for Convention Center-Addtl over Budget 250th Celebration Youth Group Home Total Adjustments Revenue 100,000 100,000 200,000 20,000 9,000 115,000 31,500 75,000 70,450 Expenditures $ (54,403) 40,000 100,000 121,600 97,300 (5O,OOO) 32,000 38,2OO 51,000 115,000 98,000 75,000 (145,000) 8,2oo) 45,200 70,450 (9,000) 116,400 63,000 21,000 23,000 25,700 95,000 250,000 25,000 25,000 118,085 275,000 - 25,000 55,000 (55,000) 440,000 679,200 50,000 (30,000) (3,100,000) (3,100,000) (ioo,ooo) (lOO,OOO) (loo,ooo) 165,000 165,000 (40,000) 31,952 31,952 - (107,582) - 48,000 144,000 144,000 70,000 70,000 130,600 130,600 $ H.008.498) $ H.008.498~ Notes: 1) The Reserve for the CDIS (Community Development Information System) Project was budgeted in t Non-Departmental appropriation category. This item ($55,300) needs to be reclassified to capital projects, which is a different appropriation category. 2) Reimbursement to Planning for the Jeff Davis Corridor position was budgeted in the Non-department appropriation category ($51,700). This item needs to be reclassified as a revenue in the Planning Department. Schedule B Other Funds - Revenue & Expenditure Budget Adjustments Grants Housing Grant - Revenue Community Corrections Services-General Fund Transfer VJCCCA - Transfer to Youth Group Home VJCCCA - Reduction of general fund subsidy County Capital Projects: 1996 Bond Referendum Center- increase transfer to General Fund to cover debt service Wagner Building Parking Lot -Transfer funds to Buildings and Grounds Budget for Carpet at IST Eanes/Pittman Training Center- Transfer to close project CDIS Project-From Building Inspection Revenue Building Inspection Capital Project-from Building Inspection Revenue Insurance reimbursement for Change in contractors In the E-911 Project Centralia Fire Station - transfer for ladder truck Rivers Bend Fire Station - transfer for ladder truck Note: Will be reclassifying $31,952 from 1999A G.O. Bonds to General Fund Trf. for E-911 Project County Maintenance Projects: Public Transportation Study General Road Improvements Account Rt. 360 Eastbound Lane at Commonwealth Centre Airport Operatinq: Appropriate Excess Revenues 92,900 (65,000) 113,800 (75,860) 411,343 ~o,ooo) 51,597 100,000 100,000 103,405 (120,000) 120,000 33,104 (33,104) 250,000 30,000 Total Other Funds: $ 1.072.18~ Schedule C General Fund Reserves to be Carrried Forward and Re-appropriated into FY2000 Accounting-Relocation Among Depts. In Admin. Bldg. Clerk of Circuit Court-Operating Expenses Community Corrections Services-Increase in General Fund Trf. For personnel costs Cope Wi~ Divorce Countywide-Reserve From Fund Balance-FY98 BPOL-Source in FY2000 Countywide-Reserve From Fund Balance-FY98 Taxes-Source in FY2000 Countywide-Reserve From Fund Balance-FY98 Taxes-Source in FY2000-Schools Countywide-Reserve From Fund Balance-FY98 Taxes-Future County Budgets Countywide-Reserve balance not needed in FY99 for U.P.P. Debt Service Center -Results of operations-Source in FY2000 Emergency Communications-New Phone System Employee Benefits-reserve for future budgets-County Extension Services-Child Care Iniative Grant Fire - Miscellaneous donations Fire - Volunteer Recruitment & Retention Study Fire - Staffing Fire-Operating expenses Health-Indigent Care Donation Health-Grant for 3 School Health Nurses-Unspent balance Human Resouce Mgmt.-Black History funds Human Resouce Mgmt.-Wellness program I. S. T. - Intranet/Intemet Project I. S. T. - Future Telecommunications Systems Upgrades-Results of Operations Juvenile and Domestic Relations Court Libraries-replace Bon Air phone system Parks & Recreation - Board Improvement projects not spent (results of operations) Parks & Recreation - Winter Lecture Series unspent donations & special events Police-donations Community Policing Offices Police -Joint Training Program Police-Contribution Dare Program Registrar - Relocation to New Bldg, Social Services - Security Card System Solid Waste 250th Celebration Schools-Reserve Local Transfer Not Completed in FY99-for Use in F¥2000 Reserves to Be Reappropriated and Carried Forward in FY2000 Revenues 10,100 40,000 0 18,160 0 0 0 13,117 28,887 4,912 115.176 Expenditures $ 50,000 7,000 48,900 500,000 700,000 2,092,918 1,185,900 188,429 1,200,000 150,000 487,000 18,500 27 500 50 000 41 225 50 000 22 500 20 337 2 828 60,000 160,000 9,000 8,800 14,426 3,978 28,564 17,500 75,000 50,000 42,000 6,139,315 13.451.620 Other Fund Reserves to be Carrried Forward and Re-appropriated into FY2000 Airport Utilities 30,000 14,000 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 23, 1999 Page 1...of_3 Item Number: 8.F.4. Subject: FY2000 Budget Revision for Chesterfield Community Services Board County Admini~rator's Comments,: County Administrator: ~ Board Action Requested: 1. Appropriate $484,638 in additional state/federal revenue and increase the Mental Health, Mental Retardation and Substance Abuse Department expenditure appropriations by $484,638. 2. Approve establishment of fifteen (15) full time positions. S-mmarv of Information: The Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services (DMHMRSAS) letter of funding notification for FY2000 awarded additional funds to the Chesterfield Community Services Board. These funds are to be used for target populations and for specific services: $244,144 for community based substance abuse treatment and residential services for adolescents and adults; $196,540 for community based residential and support services for persons with mental illness; $25,000 for children's mental health services to provide intensive in-home, day treatment, or respite services; and, $18,954 for salary and fringe cost of living. Burt H. Lowe, Ph.D. Yes [-'] No I Title: Executive Director, Community Services Board CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Meefin_o Date: June 23. 1999 Number Budget and Manaqement Comments: This item seeks to appropriate funds available through the State Department of MH/MR/SA Services for expansion of programs by the Chesterfield CSB during FY2000. The item also seeks to create 15 new Full Time Position numbers in the Chesterfield County MH/MR/SA department. The funds available, and their planned use, are as follows: $196,540 for the expansion of community-based residential and support services for persons with mental illness. This funding is Chesterfield's portion of $6,500,000 to be allocated state-wide to address the residential needs of citizens with mental illnesses. In Chesterfield County, these funds will be used primarily to place consumers into apartments. $244,144 for community-based substance abuse services and treatment. These funds may be used to provide services for adolescents, case management, halfway houses, supervised apartments, and/or housing assistance. Funds for this expansion will be provided from both the State and Federal Governments. $25,000 for children's mental health services. This State funding will allow intensive in-home, day treatment, and/or respite service expansion. o An allocation from the State of $18,954 to help fund a portion of cost of living increases and salary adjustments that are not fully funded by the County. The creation of the 15 new positions will allow the department to begin to meet the intended expansion of services as listed above. In addition, these positions will assist the department in its effort to compete for additional Federal funds which will be available for MH and MR community-based services during FY2000. (Continued on next page) Budget and Management Comments (Continued) Page 3 of 3 The addition of these funds and new positions will have an indirect impact on the County's General Fund. In order to meet the Board of Supervisor's financial policy of maintaining fund balance at 7.5 percent of General Fund expenditures, the County will have to increase fund balance an estimated $36,350 during FY2000. In addition, the creation of new positions dictates additional responsibilities from the C.S.B., even though the initial salaries of these positions are covered through new revenue. These commitments from the C.S.B. include (1) a portion of the cost of any future merit increases or salary scale changes, (2) any increases in benefit costs, and (3) the liability of funding these positions should the revenue source decline or disappear in the future. Preparer: ,- Rebecca T. Dickson Title: Director, Budget & Management Meeting Date: June 23_2 1999 Chesterfield County Board of Supervisors Agenda Page Item Number: 1 of 2 8.F.5. ect: Write off Uncollectible Accounts Receivable County, Administrator's Comments: County Administrator Board Action Requested: Approval of the request to write-off uncollectible accounts receivable totaling $ 268,547.58 Summary. of Information: Staff requests approval from the Board of Supervisors to write off accounts totaling $ 268,547.58 On March 11, 1993, the County adopted Administrative Policy 400-50, creating a comprehensive and standardized debt collection procedure for County departments. Current delinquent accounts are referred to the Debt Collection Division of the Treasurer's Office (DCD), which pursues collection through its own efforts, private collection agencies, or the County's Attorney's Office. When a debt is deemed uncollectible after efforts to collect have failed, the Treasurer's Office, the County Attorney's Office, and the Accounting Department jointly determine what debt should be written off, subject to the approval of the Board of Supervisors. If delinquent funds are recouped aRer the accounts are written off by Accounting, the revenue collected, minus the private collector's commission, if any, will be recorded in the accounting records as "miscellaneous revenue." Preparer: !~7~ ~ ~ ~/~.~ -~  // Jam~ J.L. Steg/maier - Attachments: __ Yes ~lNo Title: Deputy County Administrator Chesterfield County Board of Supervisors Agenda Page 2 of 2 Summary of Information (Continued) The Board of Supervisors approved a write-off of $199,832.93 in 1998 and $268,552.54 in 1997. The $268,547.58 write-off requested this year includes: Accounting - $10,489.98 Accounting creates no debt; it performs billing and collection functions for other County departments. This debt represents billings from such things as damage to water meters and weed removal charges. DCD has exhausted its collection efforts. 2. Building Inspection - $ 552.00 This debt represents uncollectible re-inspection fees. DCD has exhausted its collection efforts. Central Library - $112,467.34 This debt represents uncollectible fines of $ 24,815.55 for items retumed to the library. The fines are over five years old and are not referable to DCD. The remaining $ 87,651.79 represents uncollectible charges for books and materials that were not retumed to the library for years 1994, 1995, and 1996 and uncollectible from returned mail for years 1997 and 1998. DCD has exhausted its collection efforts for uncollectible charges. General Services - $ 728.00 This debt represents uncollectible billings to customers for leaf pick-up. DCD has exhausted its collection efforts. MH/MR/SA- $11,993.39 This debt represents bankruptcies; debtors who are incarcerated; or closed accounts which are less than $25.00 and are not referable to DCD. MH/MR/SA and DCD have exhausted their collection efforts. Police - $ 8,013.17 This debt represents uncollectible charges for false alarms. The accounts are from commercial establishments that are no longer in business or individuals that cannot be located. DCD has exhausted its collection efforts. School Board Finance - $11,730.68 This debt represents uncollectible funds for unreimbursed salaries, health overpayments, and returned checks. DCD has exhaust, ed its collection efforts. Utilities - $ 90,001.32 The total amount is comprised of uncollected consumer accounts for calendar year 1998. The delinquent utilities accounts represent .24% of the total annual billings of the department. The industry standard for accounts written off is .5%. DCD has exhausted its collection efforts. Risk Management - $ 22,~71.70 This debt represents uncollectible amounts for damage to County property. The debt is either beyond statute of limitations, belongs to incarcerated individuals, or belongs to individuals that cannot be located. This is the first time Risk Manageme~nt is requesting a write offfor these types of charges. DCD and Risk Management have exhausted their collecfiorr efforts. LO0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Date: June 23, 1999 Item Number: 8.F.6.a. Subject: Resolution Recognizing of Ms. Brenda K. Leith Upon Her Retirement County. Administrator's Commentsr County Administrator: Board Action Requested: Adoption of the Attached Resolution ,Summary. of Information: Ms. Brenda K. Leith will retire from public service having served 21 years as Administrative Secretary with the Department of Real Estate Assessments. Preparer: Title: Director, Real Estate Assessments Attachments: Yes ~ No RECOGNIZING MS. BRENDA K. LEITH UPON HER RETIREMENT WHEREAS, Ms. Brenda K. Leith has faithfully served Chesterfield County, most recently as Administrative Secretary, in the Department of Real Estate Assessments for twenty-one years; and WHEREAS, by providing quality public service, Ms. Leith has symbolized the type of employee Chesterfield County seeks; and WHEREAS, Ms. Leith has shown tremendous knowledge regarding the County and its programs and continuously demonstrated the ability to relate to others; and WHEREAS, Ms. Leith's desire to do a good job has been a primary factor that has permitted her to perform at a very high level while always striving for excellence and going beyond the call of duty; and WHEREAS, Ms. Leith has been extremely effective in working with co-workers and the citizens of Chesterfield County. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes the outstanding contributions of Ms. Brenda K. Leith, expresses the appreciation of all residents for her service to the County, and extends their appreciation for her dedicated service to the County, their congratulations upon her retirement, and their best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: June 23, 1999 Item Number: 8. F. 6. b. Subject: Resolution Confirming Proceedings of the Chesterfield Industrial Development Authority for Financing of Industrial Revenue Bonds for Tidewater Fibre Corp. The Bonds Will Be Used to Assist in the Financing of Acquisition, Construction and Equipping of a Recycling Facility CounW Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt the attached resolution. Summary_ of Information: On June 3, 1999, the Chesterfield Industrial Development Authority held a public hearing and approved the financing of revenue bonds in an amount not to exceed $6,200,000. This issuance is to assist Tidewater Fibre Corp. in acquiring, constructing and equipping a facility in Chesterfield County for recycling solid waste materials. Tidewater Fibre Corp. has received a contract with the Central Virginia Waste Management Authority ("CVWMA") to conduct all curbside recycling in the metropolitan area served by the CVWMA. Material collected through the CVWMA contract will be separated and processed at this facility for resale. 2/ James G. Dunn Attachments: · Yes [] No Title: Director, Economic Development 0600:45129.1 RESOLUTION NO. RESOLUTION APPROVING ISSUANCE OF SOLID WASTE DISPOSAL FACILITY REVENUE BONDS FOR TIDEWATER FIBRE CORP. IN AN AMOUNT NOT TO EXCEED $6,200,000 WHEREAS, the Industrial Development Authority of the County of Chesterfield, Virginia (the "Authorit,,,"') has cor~.~idered the application of Tidewater Fibre Corp. (the "Com.2a~,,y") requesting the issuance of the Authority's solid waste disposal facility revenue bonds pursuant to Chapter 50, Title 15.2 of the Code of Virginia of 1950, as amended, in an amount not to exceed $6,200,000 (the "Bonds") to assist in the financing of the acquisition, construction, and equipping of an approximately 60,000 square foot solid waste disposal facility, together with functionally related office space, trailers, road tractors, and handling equipment, for the processing of solid waste,, including without limitation discarded paper, plastic, glass, aluminum, metal and newspaper (the "Project") located, at 7710 Fort Darling Road, in the County of Chesterfield, Virginia and has held a public hearing thereon on Wednesday, June 3, 1999. WHEREAS, Section' 147(0 of the Internal Revenue Code of 1986, as amended, (the "Code"), provides that the highest elected governmental officials of the governmental units having jurisdiction over the issuer of the industrial development bonds and over the area in which any facility financed with the proceeds of industrial development bonds is located must approve the issuance of the bonds; and WHEREAS, the Authority issues its bonds on behalf of the County of Chesterfield, Virginia (the "County"); the Project is located in the County of Chesterfield and the Board of Supervisors of the County of Chesterfield, Virginia (the "Board of Supervisors") constitutes the highest elected governmental unit of the County; and WHEREAS, Section 15.2- 4906 of the Code of Virginia of 1950, as amended, (the '¥irginia Code") provides that the Board of Supervisors shall within 60 calendar days from the public hearing with respect to industrial development revenue bonds either approve or disapprove the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon and a record of the public hearing, and a Fiscal Impact Statement in the form prescribed by Section 15.2- 4907 of the Virginia Code have been filed with the Board of Supervisors in respect to the Bonds; BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: The recitals made in the preambles to this Resolution are hereby adopted as a part of this Resolution. Ti~e Board o~ 3upe~-vi~ors for the Cuu,~y ,~; t~he.~enield,. Virginia, approves the issuance of the Bonds by the Authority for the benet~t of the Company, to the extent required by Section 147(0 of the Code and Section 15.2- 4g06 of the Virginia Code to permit the Authority to issue the Bonds in order to assist in the financing of the Project. The approval of the issuance of the Bonds, as required by Section 147(0 of the Code and Section 15.2- 4906 of the Virginia Code, does not constitute an endorsement to a prospective purchaser of .the Bonds or the creditworthiness of the Project or the Company, but, as required by Sections 15.2-4908 and 15.2- 4909 of the Virginia Code, the Bonds 'shall provide that' neither the County of Chesterfield nor the Authority. shall be obligated to pay the Bonds or the interest thereon or other costs incident.thereto except from the revenues and monies pledged therefore and neither the faith 'and credit nor the taxing power of the Commonwealth of Virginia, 'the County of Chesterfield, nor the Authority shall be pledged thereto. This Resolution shall take effect immediately upon its adoption. ADOPTED BY BOARD OF SUPERVISORS: ,1999 TESTE: County Clerk 2 CERTIFICATE OF RESOLUTION The undersigned Chairman of the Industrial Development Authority of the County of Chesterfield (the "Authority"), hereby certifies as follows: 1. A special meeting of the Authority was duly called and held on June 3, 1999, at 3:30 o'clock p.m., in the conference room of the Chesterfield County Economic Development Department at 9401 COurthouse Road, Suite, B, Chesterfield, Virginia. The meeting was open to the public, and persons of differing views were given an opportunity to be heard. At such meeting all of the Directors of the Authority were present or absent throughout as follows: PRESENT: William F. Seymour, III, Chairman James A. Spencer John L. Ruckert, Jr. Willie Lanier Henry L. Moore John W. Hughes ABSENT: None 2. The Chairman announced the commencement of a public hearing on the application of Tidewater Fibre Corp. and that a notice of the hearing was published once a week for two consecutive weeks, the first publication being not more than 28 days nor less than 14 days prior to the hearing in the Richmond Times-Dispatch, a newspaper having general circulation in Chesterfield County, Virginia (the "Notice"). A copy of the Notice and a Certificate of Publication of such Notice have been filed with the records of the Authority and are attached hereto as Exhibit A. 3. The individuals listed in Exhibit B appeared and addressed the Authority. A reasonably detailed summary of their statements together with the fiscal impact statement required by the Industrial Development Revenue Bond Act are attached hereto as Exhibits B and Co 4. Attached hereto as Exhibit D is a tree, correct and complete copy of a resolution (the Resolution) adopted at such meeting of the Authority by the following vote: Director Vote William F. Seymour, III Aye James A. Spencer Aye John L. Ruckert, Jr. Aye Willie Lanier Aye Henry L. Moore Aye John W. Hughes Aye The Resolution constitutes all formal action taken by the Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended and is in full force and effect on the date hereof. WITNESS my hand this 7th day of June, 1999. ChakTman, [ndustfi[l~(velopm~nn~ty of the County of Chesterfield EXHIBIT B Summary. of Statements Persons from the public present at the hearing: Matt East, Tidewater Fibre Corp. Michael B. Hamar, Esquire, Tavss, Fletcher, Maiden & King, P.C. John D. O'Neill, Jr., Esquire, Hunton & Williams James E. Sanderson, Jr., Esquire, Hunton & Williams Mr. East reviewed the application with the Authority and discussed the facility to be f'manced with the proceeds of the Bonds. Messrs. East and Hamar then answered questions of the Authority Directors. 'chmond ewspapers, Inc. An Affiliate of Media General P.O. BOX 85333 RICHMOND, VIRGINIA 23293-0001 (804) 649-6000 71268 DATE ~5/27/99 HUNTON & WILLIAMS 951 EAST BYRD STREET RICHMOND VA 23219 TOTAL CHARGES I CREDITS I iNCHES I AMOUNT 5/20/99 I2I LEGAL NOTICE NOTICE OF PUBLIC PROPOSED IN 69 2 Richraor, d Newsoaoers. Irtc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached LEGAL NOTICE was oublished by Richmond Newsoaoers: Inc.. in the City of Richmond, State of Virginia. on the following dates: 05/20/99 The first insertion being given .... NOTICE OF PUBUC HEARING IHEAR I NG ON ON PROPOSED INDUSTRIAL J DEVELOPMENT REVENUE BOND J FINANC NG OF THE INDUSTRIAL j DEVELOPMENT AUTHORITY OF T THE COUNTY OF CHESTERFIELD - Notice is hereby given that the tn: dustriaJ Development Authority OT the County of Chesterfield. (the "Authority'), will hold a public near- ng on the application of Tidewe-, ter Fibre Corp., a Delaware corpor- ation (the "Comps') whose' pdn~ cipaJ ptsce of busmese is ~ 95~ .O? mond Hill Road, Chesapeake, vlr-~ ginia 23324 for the Authority t~ issue pursuant to Title t5,2 ol~ Code of Virginia of 1950 of ~ J Commonwealth of Virginia, as~ amended (the "Act"), up to~ $6,200,000 of its solid weste dis- posai facility revenue bonds to ~- sist the Company in the a~qu!sl- tion construction and equlppm~ of an approximately 60,000 square foot sc)Iici waste dlspo~: J facilit~ t..cx.~efher with functional~ related office space, trai ers, roaa j tractors, and handling equipment, for the proc~ of se,d wa~o, I 05/20/99 materists, including but not limited: to di~rded pa~r, Csetic, gl~,, aluminum, mete and newspaper, to be located at 7710 _Fort ~)~'!i,.ng~ Rc~d in Ohesterfi~d County. Vir-- gnia, on an approximate/ fT.0 J acre paroei, The public hearing,, r. whic~ mm/ be comlnu~cl or' J ad ournedF will be he~d at 8:30~ o'clock p m on dune ~, lggg be- J fore the ^uth~rity, in the onnfer ~ % Next Colum~ ~ Con't. Fro.mPrecedb~lColurn,, ~ Sworn to and subscri~bed before ence room of the Chested~d County Economic Oevelopment; Oepmrtment at 9401 Courthouse' ~ As r ulrad the' Act the '~ ~q' b~ '~d - bo.ds wi, no~ pled~ ~he f.,f, ~ credit or the taxing power of thej~J Commonwealth ofVirginia, Ch"-, j ' / (.~/ ' Notary Public te~e4d Gounty or ~he ^Mth0rity~ but will bs payable solely from J State c,f~Vir0inia ' , revenues derived from the Compa- ny and pledged therefor. Any per- son ntere~ted ntheiseuancoof I Citv Of Richnlolqd the bonds or the location or pur i poseofthepro~P~arcp~jeCtmo~ J Mv Commi ssi or, expires ! appear and be d. copy ~ the Compeny's application | inspected at the Authority's office / at the County's Office of Econom- ~ k:' Development at 9401 Court- house Road, Suite B, Chestedield, S u perv i sop 636. i8 Vlrginie. during normal businese hour. industdnlBevelopmentAuthodty WHEN REMITTING PLEASE REFER TO YOUR CUSTOMER # 471268 of the County of Che~tedk~d By: William F. Seymour, Chairman 636.18 Name of Applicant: Facility's Address: 6.b. .Co 6.d. Fiscal Impact Statement For Proposed Industrial Revenue Bond Financing Tidewater Fibre Corp. 7710 Fort Darling Road, Chesterfield County, Virginia Maximum amount of financing sought: Estimated taxable value of the Facility's real property to be construed in the municipality Estimated real property tax per year using present tax rates Estimated personal property tax per year using present tax rates Estimated merchant's capital tax per year using present tax rates Estimated dollar value per year of goods that will be purchased from Virginia companies within the locality Estimated dollar value per year of goods that will be purchased from non- Virginia companies within the locality Estimated dollar value per year of services that will be purchased from Virginia companies within the locality Estimated dollar value per year of services that will be purchased from non-Virginia companies within the locality Estimated number of regular employees on year round basis Average annual salary per employee Date: June 3, 1999 $6,200,000.00 $2,241,000.00 $ 31,223.00 $ 110,850.00 $ N/A $ 350,075.00 $ 18,425.00 $ 190.000.00 $ 10,000.00 52 $ 30,400.00 based solely on ~cts and The information contained in the Statement is provided by the applicant and the Authority has no responsibility with respect thereto. TFC.RIC\Fis-lmp.mbh EXHIBIT ,C estimates INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD EXHIBIT D WHEREAS, there have been described to the Industrial Development Authority of the County of Chesterfield (the "Authority") the plans of Tidewater Fibre Corp., a Delaware corporation qualified to do business in Virginia (the "Applicant"), to fmance the acquisition, construction and equipping of an approximately 60,000 square foot solid waste disposal facility, together with functionally related office space and trailers, road tractors, and handling equipment, for processing solid waste materials, including without limitation discarded paper, plastic, aluminum, metal, glass, and newspaper (the "Facilities") to be located at 7710 Fort Darling Road, Chesterfield County, Virginia (the "County"); and WHEREAS, the Applicant, in an appearance before the Authority by the Applicant's representatives and in certain information filed with the Authority, has described the benefits the Facilities will bring to the County and to the citizens of the Commonwealth of Virginia, and has requested the Authority to agree to issue its solid waste disposal facility revenue bonds pursuant to the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the "Act"), in such amounts as may be necessary to finance the cost of constructing, equipping and developing the Facility; and WHEREAS, a public hearing has been held as required by Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), and Section 15.2-4906 of the Code of Virginia of 1950, as amended. NOW, THEREFORE, BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD: 1. It is hereby found and determined that financing the costs of the Facilities will be in the public interest of the County and will promote the well-being of the inhabitants of the County and its environs. 2. To induce the Applicant to construct, equip and develop the Facilities in the County, the Authority hereby agrees to assist the Applicant in financing the Facilities by the issuance of its solid waste disposal facility revenue bonds in an mount not to exceed $6,200,000 (the "Bonds") upon terms and conditions mutually agreeable to the Authority and the Applicant and subject to the requirements of the Act and the Code. The proceeds of the Bonds will be loaned to the Applicant pursuant to a loan agreement, the terms of which shall obligate the Applicant to make payments to the Authority sufficient to pay the principal of, premium, if any, and interest on the Bonds and to pay all other expenses in connection with the maintenance of the Facilities. 3. The Bonds may be issued in one or more series at one time or from time to time, upon terms to be mutually agreed upon between the Authority and the Applicant. The Bonds will be issued in form and pursuant to terms to be set by the Authority and the payment of the Bonds will be secured by an assignment for the benefit of the holders thereof, of substantially all of the Authority's rights to payments under the loan agreement and may be additionally secured by other collateral. 4. It having been represented to the Authority that it may be necessary to proceed immediately with the construction, equipping and development of all or part of the Facilities, the Authority hereby agrees that the Applicant may proceed with its plans, enter into contracts for such acquisition, construction, equipping and development and take such other steps as it may -2- deem appropriate in connection therewith, provided that nothing herein shall be deemed to authorize the Applicant to obligate the Authority without its consent in each instance to the payment of any moneys or the performance of any acts in connection with the Facilities. The Authority agrees that the Applicant, to the extent permitted by law, may be reimbursed from the proceeds of the Bonds for all costs so incurred by them. 5. All lawful costs and expenses in connection with the issuance of the Bonds, including the fees and expenses of the Authority and its counsel, shall be paid from the proceeds of the Bonds, to the extent allowed by law, or funds provided by the Applicant. If for any reason the Bonds are not issued or if the proceeds thereof cannot be used to pay all such expenses, it is understood that all such costs and expenses shall be paid by the Applicant and that the Authority shall not have responsibility therefor. 6. At the request of the Applicant, the Authority hereby appoints Tavss, Fletcher, Malden & King, P.C. as bond counsel to supervise the proceedings and approve the issuance of the Bonds. 7. In adopting this resolution the Authority intends to declare its "official intent" to allow for the use of the proceeds of the Bonds to reimburse the Applicant or the Authority for "original expenditures" associated with the development or financing of the Facilities, to the full extent permitted by U.S. Treasury Regulation Section 1.150-2. The Authority (based solely upon information provided by the Applicant) and the Applicant reasonably expect that they will reimburse the "original expenditures" with the proceeds of the Bonds. 8. Adoption of this resolution by the Authority does not carry with it any representation or assurance that any portion of the State Ceiling, as set forth in Chapter 50 of -3- Title 15.2 of the Code of Virginia of 1950, as amended, will be allocated to the Bonds. Upon approval by the Board, as defined below, an application for an allocation under the State Ceiling may be filed on behalf of the Authority. 9. The Authority hereby recommends and requests that the Board of Supervisors of the County of Chesterfield, Virginia (the "Board") approve the issuance of the Bonds within sixty days of the date of the adoption of this resolution. The Authority hereby directs the Secretary of the Authority to submit to the Board this resolution, the Applicant's Fiscal Impact Statement, and a summary of the public hearing held by the Authority prior to the adoption of this resolution. 10. This resolution shall take effect immediately upon its adoption. This resolution shall cease to be valid after June 1, 2000, unless at least a portion of the Bonds have been issued by that date or such deadline is specifically extended by the Authority. -4- 6--21--99; 6:29PM;TAVSS, FLETCHER RICHARD J. TAVSS JOHN R. FLFTCHER' RAy ~/V'. KI'4G BESIA/qNE TAVSS tRAIDEN M~HAEL B. tiAI, AA, R KEVIN J. O'LEARY TAVSg. FLETCHER. MAIDEN KING. P.C June 21, 1999 FI~T VIRGINIA ~AN.K TOV~R 555 ~ STREET FCR~TEENTH fLCX~ NORFCRK. V1RGINIA 235i0 TEL: 757-62.S-121 a REPLY TO; POST OFF:CE ~C~X 3747. NORFOLK, VIRGINIA FAX: 757-622-7295 E MAIL: ~,,ss.com Board of Supervisors of Chesterfield County Administration Building Post Office Box 40 Chesterfield, Virginia 23832 Proposed Industrial DevelopmentAuthodty of Chesterfield County $6,200,000 Solid Waste Disposal Facility Revenue Bond (Tidewater Corp. Project) Series 1999 Our File N0,852-98788 Fibre Dear Chairman Daniel and Members of the Board of Supervisors: I am writing in advance of the Board of Supervisors' meeting on June 23, 1999', on behalf of our client, Tidewater Fibre Corp., the beneficiary of the proposed solid waste disposal facility revenue bonds proposed to be issued by' the Industrial Development Authority of Chesterfield County, to furnish information that may assist' you in consJdering this bond issue on June 23, 1999. Tidewater Fibre Corp. ("TFC"), the applicant for the proposed bond financing, was incorporated in 1973, and since that time has had its corporate headquarters in Chesapeake, Virginia, where it has been engaged in the business of recycling solid waste materials since 1973. In addition to its Chesapeake plant facilities, which were most recently expanded in 1996 to accommodate TFC's contract with the City of Virginia Beach to handle all of that City's curbside residential recycling program, TFC has operations and facilities in the City of Newport News, Virginia, and the City of Durham, North Carolina. At each of these facilities, TFC collects, sorts and bales recyclable solid waste material comprised of plastic, aluminum cans, newspaper and cardboard products that is picked up in an unsorted condition. The facility to be financed with the proposed bond issue will be utilized by TFC to handle and perform TFC's contract obligations with the Central Virginia Waste JUN-21-1999 18:51 95? 622 64~? 96X P.02 6:29PM;TAVSS, FLETCHER ;757 622 6437 TAVSS. FL -TCHm, MAID K N G, P.C. Chesterfield Board of Supervisors June 21, 1999 Page 2 Management Authority ("CVWMA") to be effective on July 1, 1999. The bond financed project will consist of an approximately 60,000 square foot building that will house (i) the initial material discharge point from specialized trucks that have collected the materials; (ii) the conveyor system utilized to sort the mixed materials off loaded from the TFC trucks, (iii) the baler system that will turn the sorted plastic, aluminum, and tin cans, etc., into solid bales that are capable of being readily moved and shipped to/by purchasers of the recycled materials, and (iv) functionally related office space. ·, .... '. '. .... · TFC has been the recipient of bond financing on at least four (4) other occasions for its facilities in Chesapeake and Newport News, Virginia. Therefore, TFC and its personnel are familiar with the restrictions and requirements of tax-exempt bonds issued under Section 142 of the Internal Revenue Code of 1986, as amended, to finance solid waste disposal facilities, which constitute "exempt facilities" under said Section 142 and the applicable Treasury Regulations. As to the question of what benefits the bond financed facility will bdng to Chesterfield County, the most immediate benefits will be (i) added employment within Chesterfield County, (ii) increased commercial tax base for the County, and (iii) development within an economic development area of the County. Hopefully, the foregoing answers any questions you may have on the issue of the nature and merits of the proposed Project. Should any of you have additional questions or wish to discuss this matter pdor to the meeting of the Board of Supervisors on June 23, 1999, please feel free to call me. Very truly yours, Michael B. Hamar, Bond Counsel JUN-21-1999 18:51 95? 622 6439 96X P.03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: $.F.6.c. Subject: Resolution Recognizing Mr. Cooper C. Wriston Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff received a request for the Board to adopt a resolution recognizing Mr. Cooper Wriston, Troop 867, upon attaining the rank of Eagle Scout. Mr. Wriston will be leaving for National Guard Boot Camp on June 21, 1999 and, upon his return, will leave for college. Preparer: Lisa Elko Attachments' Yes ~-] No Title: Clerk to the Board WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was citizenship training, personal development, individuals; and founded to promote and fitness of WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Cooper C. Wriston, Troop 867, sponsored by the Church of Jesus Christ of Latter Day Saints, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Cooper is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Cooper C. Wriston and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: Jun~ 23, 1~99 Item Number: 8. F. 6. d. Subject: Resolution Recognizing David M. Richardson Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adopt proposed resolution. Summary of Information: WHEREAS, David M. Richardson will retire from the Chesterfield County Police Department on July 1, 1999; and WHEREAS, David M. Richardson has provided 25 years of quality service to the citizens of Chesterfield County; and WHEREAS, David M. Richardson has faithfully served the County in the capacity of Patrol Officer, Investigator, and Detective; and Preparer: Lt. Colonel Dennis G. McDonald Title: Deputy Chief of Police Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) WHEREAS, David M. Richardson, while serving as a patrol officer, was selected as the department's Outstanding Officer of the Year in 1977; and WHEREAS, David M. Richardson, while serving as a patrol officer received several commendations, including one for his excellent skills which resulted in the arrest of a suspect in an armed robbery case; and WHEREAS, David M. Richardson, during his assignment as an Investigator and Detective, received numerous commendations four outstanding performance, including one for his tireless pursuit for justice in what began as a Missing Person case. With his dedication and perseverance, he was able to make an arrest an obtain a confession from a subject for the murder of a missing woman, even though she was never located; and WHEREAS, David M. Richardson, has been a contributing team player to the Police Department as the department accomplished its objectives and goals; and WHEREAS, David M. Richardson has provided the Chesterfield County Police Department with many years of loyal and dedicated service, and WHEREAS, Chesterfield County and the Board of Supervisors will miss David M. Richardson's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes David M. Richardson, and extends on behalf of its members and the citizens of Chesterfield County their appreciation for his service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to David M. Richardson, and that this Resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 23, 1999 Item Number: 8.F.7.a. Subject: Request for a Permit to Stage a Fireworks Display at Southside Speedway on July 2, 1999 County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Summary_ of Information: Wayne Wyatt, Jr., Promotion Coordinator of Southside Speedway, has requested permission from the Board to stage a fireworks display at Southside Speedway on July 2, 1999 as part of the speedway's Independence Day Fireworks Celebration. The fireworks will be shot from the Northern Area Landfill located at 3200 Warbro Road in Midlothian. In the event of rain a date has not yet been determined. The fireworks display will last approximately 30 minutes and will be completed by 11:30 p.m. Mr. W.G. Bulifant of Dominion Fireworks, Inc. has previously conducted similar displays at Southside Speedway and elsewhere in the County and will oversee the discharge of the fireworks. Mr. Wyatt has submitted evidence of a fireworks liability insurance policy in the amount of $2,000,000 which names the County as an additional insured. Lt. James R. Picardat of the Fire Prevention Bureau has reviewed the request and has indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. Preparer: ~ ~ ~k/~~ Title: County Attorney Steven L. Micas 1221:44571.1 Attachments: lyes ZINo !# ~" [~O PlPR-20-1999 15:21 Chesterfield Ftr. e Preu. '1 80~ ?68 8?66 P.02/0~ Application for Fireworks Display (Print or Type All Information) Date of Application: APRIL 21,!999 Event Name: Jrrr,Y 4th cEr.mP.~'TON ~. VTPma'~Cq) Date: .... -arr.v 9,1999 Time ofFireworks: _..APP. 11:0.0 p.m, after racl~ainDate: to be datarmaned Event Location:. CHESTERFIELD COUNTY LANDFILL ACROSS THE STREET FROM SOUTHSIDE SPEEDWAY Shooting site/Display area: Sponsoring Organization: Person In Charge of Event:. Mailing Address: City: Work Phone:, FENCED~ INSIDE LANI~,.FILL ON HILLCREST (include map) SOUTHSIDE SPEEDWAY WAYNE WYA~ 3165__....JMhMISTEAD AVE.. HAMPTON .... 757-865-1100 State: xra Zip:_._ P'~666 Home Phone: Person Coordinating Fireworks: (for the sponsor) Mailing Address: City: .... PETERSBURG Work Phone:_. { 804 ) 733-6792 W.G. BULIFANT DOMINION FIREWORKS, INC. P.O. BOX 3015 State:. VA. Zip: 23805 Home Phone' Company Responsible for Shooting: Mailing Address: City: Work Phone: DOMINION FIREWORKS, INC. P.O. BOX 3015 PETERSBURG State:. VA After Hours: ..... Zip: 23666 Shooters Name:WILL DETERMINE AT LATER DATE & ADVISE FIRE MARSHAL'S OFFICE Note: 1. Attach a list of fireworks to be used in the display. 2. Attach a copy of the certificate of insurance. 3. Include a site drawing noting discharge site, spectator viewing area, parking, and any nearby structures. 4. Should you have any questions, call the Fire and Life Safety Division at 748-1426. 5, Return application to: Chesterfield Fire Department Fire and Life Safety P. O. Box 40 Chesterfielcl, VA 23832 Date: 4/21/99 Applicant's Signature: Print Name: w.G. BULIFgiq-T (office use only) Site suitable for display pending County Attorney and Board of Supervisors approval. Site unsuitable. Fitu Event Representative: Date: 440-248-4711 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Britton-Gallagher & Assoc, ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 6240 SOB Center Rd. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES gELOW. Cleveland, OH 44139~2985 COMPANIES AFFORDING COVERAGE COMPANY A Lexington Insurance Co. INSURED COMPANY Dominion Firewbrks, Inc. , '....7...-- B Granite State Insurance Co, P. O. Box 3015 '~' COMPANY Petersburg VA 23805 C COMPANY THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, CO LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATIOi~ DATE {MMIDD/YY) DATE (MM/DD/YY) LIMITS A GENERAL LIABILITY 8534963 3/23/99 3/23/00 GENERAL AGGREGATE $ 2000000 X COMMERCIAL GENERAL LIABILITY I ~ PRODUCTS- COMP/DP AGG $ 2000000 CLAIMS MADE OCCUR PERSONAL & ADV INJURY $ 1000000 OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE $ 1000000 FIRE DAMAGE (Any one fire) $ 50000 MED EXP IAny one person) B AU___TO MO BILE LIABILITY 002423 3/23/99 3/23/00 X ANY AUTO COMBINED SINGLE LIMIT ALL OWNED AUTOS 1000000 SCHEDULED AUTOS BODILY INJURY (Per person) $ X HIRED AUTOS X NON-OWNED AUTOS BODILY INJURY ~ (Per accidentl PROPERTY OAMAGE GARAGE LIABILITY ANY AUTO AUTO ONLY ~ EA ACCIDENT $ OTHER THAN AUTO ONLY: EACH ACCIDENT $ AGGREGATE $ A EXCESS LIABILITY 5640656 3/23/99 3/23/00 EACH OCCURRENCE $ 4000000 X ~ IJMBRELLA FORM AGGREGATE $ 4000000 ~ OTHER THAN UMBRELLA FORM WORKERS COMPENSATION AND ~T~ $ EMPLOYE.S'.,AB.,Ty ,TORYUM,TS, ~ ER ::.:  EL EACH ACCIDENT THE PROPRIETOR/ INCL PARTNERS/EXECUTIVE EL DISEASE - POLICY LIMIT $ ~ OFFICERS ARE: OTHER EL DISEASE. EA EMPLOYEE 'DES'CRIPTION OF OPIcHATIONS/LOCATIONS/VEHICLES/SPEClAL ITEMS LOCATION: CHESTERFIELD COUNTY NORTHERN AREA SOLID WASTE EXCHANCE (LANDFILL)CHESTERFIELD CO. ,VA DATE: JULY 2,1999 (WARBORO RD. ) ADDITIONAL INSURED: CHESTERFIELD COUNTY, VIRGINIA .... .?...~..T..N...D~. -_ ~ SOUTHSIDE SPEEDWAy SOUTHSIDE SPEEDWAY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE 3165 ARP~S~_AD AV~. EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL HAMP~, VA. 23666 ' 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, COUNTY OF CHESTERFIELD " BUT..FAIL~I~ TO MAIL SUCH NOTICIi["ISHAL.L---IMPOSE/~O OBLIGATION OR LIABILITY P.O. 40 OFFA.Y uPo. T.E OR "EP.ESENTAT,VES c sTErF ELD coum , VA. 0 0 7 AOT"O r(/ V? ' ' FIREWORK DISPLAY JULY 2,1999 SOUTHSIDE SPEEDWAY SHELL COUNT & LIST 100 3INCH 25 4 INCH 05 5 INCH 100 2.5 INCH E ~ ' ~ ~ [~ ~ ~i~Arts~ F ~ L Speedway ~~~~/~ ~' "~¥' L6 STERUMG 8mDGE PL I Land Fill ~~:L(:'~ ~ ~ ,.:-, ,- ' ~ ~ )LD ~~ L &Y~%,d~ ~,,~,. P ' ~. ~,, . ~ Join~ Map 15 '2.~,~o ~ J K BOARD OF SUPERVISORS HARRY G. DANIEL CHAIRMAN DALE DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT PENNY BUSH HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COL P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 LANE B. RAMSEY COUNTY ADMINISTRATOR April 22, 1999 Mr. W.G. Bulifant Ill Dominion Fireworks, Inc. P.O. Box 3015 Petersburg, Virginia 23805 -3015 Re: Northern Area Landfill July 2, 1999 - Southside Spcedway Fireworks Dear Mr. Bulifant: As I mentioned on my telephone message, I have received verbal approval fi.om the County's Risk Management Department for your finn to use the Northern Area Landfill, located at 3200 Warbro Road, Midlothiaa, Va., for the July 2, 1999, firework show at Southside Speedway, subject to you providing the County with a valid insurance certificate naming the County as additional insured. It is my understanding fi.om you that the County's Fire Marshall's office has agreed that this site can be safely used for the fireworks display. For additional safety protection, I understand that during the display a fire truck and crew will be stationed at the site as well. Please let me know further details as you have them so that I may inform our site personnel. If we can be of any further assistance, please let me know. Sincerely, Gowan get Cc: Cindy Smith, Rick Management Department Dennis Turlington, Fire and Life Safety Division CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 23, 1999 Item Number: 8.F.7.b. Subject: Request for a Permit to Stage a Fireworks Display at Cloverleaf Mall on July 3, 1999 County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Chris Ruth, Marketing Director of the Cloverleaf Mall Merchants Association, has requested permission from the Board of Supervisors to stage a fireworks display at Cloverleaf Mall, in the vacant field behind Hecht's Department Store, on Saturday, July 3, 1999, with a rain date of July 9. Fireworks have been displayed on the same property each year for at least the last eight years without incident. The Cloverleaf Mall Merchants Association and Dominion Fireworks, Inc. have obtained a liability insurance policy naming the County of Chesterfield as an additional insured party in the amount of $2,000,000, which has been approved by Risk Management. Lt. James R. Picardat of the Fire Prevention Bureau reviewed this fireworks request and indicated that it meets the criteria under the Fire Prevention Code. Preparer: 7 ~ Title: County Attorney Steven L. Micas 1221:45048.1 o~/03/99 THU 10:58 FAX 8042767965 CLOVERLEAF MALL 002 Application for Fireworks Display (Print or Type All Information) Date of Application: 6/3/99 Event Na~e:.. Fireworks display Time of Fireworks: O.~n PM Event Location: Cloverleaf Mall Shooting site/Display area: Vacant lot in the back mall parktn,g lot (include map) Sponsoring Organization: Cloverleaf Mall Merchants Association Date:.. Sa=urda¥, J.u.l~_ 3, 1999 Rain Date: Frim~y. 7,,!y Q. 1999 Person In Charge of Event: J.ay B. Lafler~ General ManaKer Mailing Address: 7201 Midlothian Turnpike, PO Box 13407 City: ~,'h~,mnd State: VA Zip: 73~75 Work Phone: 276-8652 Home Phone:~.. N/A Person Coordinating Fireworks: (for the sponsor) Mailing Address: City: Richmond Work Phone: Chris Ku.t.h, Mark. etJng. Director 7201 Midlothi. a.n...Turnmike. ?O~ox 13407 State: VA Zip: 23222 276-8652 Home Phone:.. N/A Company Responsible for Shooting: Mailing Address: PO Box 3015 City :~ ~er_~h,,~$ Work Phone: 8.04-733-6792 Shooters Name: Bubba Bulifant Dominion Fireworks State: v~ Zip: After Hours :_8D0-_374-4434 #27935 CLOVERLEAF ILI. LL /~/0 0 3 '~'HU [0:$9 FA[ 8042767965 Note: Attach a list of fireworks to be used in the display. Attach a copy of the certificate of insurance. Include a site drawing noting discharge site, spectator viewing area, parking, and any nearby structures. Should you have any questions, call the Fire Prevention Bureau at 748-1426. 5. Return application to: Chesterfield Fire Prevention P. O. Box 40 Chesterfield, VA 23832 Applicant's Signature:~ ~ ***************************************************************** (office use only) // , / / Site suitable for display pending County Attorney and Board of Supervisors approval. Site unsuitable. Event Representative Date 06/03/99 THU 10:59 FAX 8042767965 $'u~*-~-9~ THU ~e:oe ~ CLOVERLEAF HALL [~ 004 ....... 440-248-4711 THIS CERT)FICATE IS ISSUED AS A MATTER OF INFORMATION Britton-Gallagher & Assoc. ONLY AND CONFERS NO R~GHTS UPON THE CERTIFICATE HOLD~. THIS CERTIFICATE DO~ NOT AMEND, ~TEND OR 6240 SCM Center Rd, ALTER THE COVERAGE AFFORDED aY THE POLICIES ~ELOW. Cleveland, OH 44139-2985 cOMPAN!.ES~FFOB~I~ COVERAGE COMPANY A Lexington Insurance Co. COMPANY Dominion FirewOrks,- Inc, .- '~ '" '" Granite $ta~c Insurance Co. ':~= .~"......~ . P. O. Box 3015 ~a~,~v "' Petersburg VA 23805 c COMPANY D THIS I$ TO CERT~ THAT THE POLICIE~ OF INSU~CE LtSTEO BELOW HAVE 9~N ISSU~ TO THE iNSURED NAMEO ABOVE FOR THE POLICY.PERIOD INDICATED, NO~H~ANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CO~ OR OTHER DOCUM~T WI~ RES~CT TO ~[CH THIS CE~IFICATE MAY BE ~SUED OR M~Y PERTA~, THE INSURANCE AFFOROED BY THE POLICI~ DESCRIBED HEREIN IS SUBJECT TO ALL THE _ ~XC~,SION5 AND CONDITIONS OF SUCH POLICI~, LIMIT~HO~ MAY HAVE BE~ REDUCED BY PA~D C~IMS, L~R ~PE O~ ~U~CE POlICY NUMBER _ _ DATE ~M/DOI~ DATE IMM/DD~ LIMITS A .~U~l~V 8534963 3/23/99 3/23t00 GE~AGea~OATE ~ 2000000 X I ~MM~ClAL G~E~L LIABIUTY ..... EACH OCCU~;NC; ~ .... 100~ - - ~ FIRE DAMAGE (AflV o~ ~lre} $ .... ~0000 8 , A~OMOm[EU~y 002423 3123/99 3123/00 , X ~Y AUTO COMBINED SIN~E LIMIT 1000000 A~ OWNED AUTOS .... ~OOlL~ INJURY X ~B~ A~TO~ BODILY INJURY G~E U~y A~TO ONlY - EA ACCIDEN~ ANY - OTHER THAN AUTO ONLY; : ' -' ' ,EACH ACCID;~T = ' ' . AGGREGATE A ~s~e[~ 5640666 3f23199 3/23100 ~CH OCcU~C~ s ~OOOO00  ~MBREL~ ~ORM AGGR~ATE e ~0000O0 EM~OyE~' L~Bl~ffY TORY l MIT~ ~ ,.r'. -' ? :~' " ~ ~CH ACCID~T THE ~ROP~O~ ~ P~TNER~fEXECUTIVEI i E~ OI~AS~, POLICY LIMIT O~C~ ARE: T { EX~L EL DISEASE- ~ EMPLOY~ OTH~ -- ~Cm~ OF OP~T~ONglLOCATm~NEHI~ISP~IA~ ~E~ DATE: JULY 3,1999 ZAMIAS SERVICES,INC.~3 APPOLO ZAM~AS LTD. ALL RAIN DATE: JULY 9,1999 ~ EMPLOYEES PARTNERSHIP _L~CA~ION: CLOVE, RL~AF ~kLT, CHE~ERFI~LD VA Aoen%~ ' CLOVERLEAF MALL s,oum ~ o, v~ ~.ov~ .~cm.~o Pauc.es ~ c~.c~ 0~0.~ P . O. BOX 13 4 0 7 3~ O4Y$ W~ NOTIC~ Va THE C~TFICAV. "O[P~S N~O TO THE 06/03/99 TB]J 11:00 FA[ 8042767965 The shells to be use~..d are: CLOVERLEAF ~ALL w! 5" 6" 005 !31 06/03/99 THU 11:00 FAX 8042767965 CLOVERLEAF ~LL ~ 006 J.¢. ~NNEY 4.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of Meetin~ Date: June 23, 1999 Item Number: 8.F.8. Subject: Request for Reduction in Speed Limit on Beach Road County_ Administrator's~i ~~(-~- /~° °-dC°mments: County_ Administrat'°r: ~-- Board Action Requested: The Board is requested to adopt the attached resolution asking the Virginia Department of Transportation (VDOT) to reduce the speed limit on Beach Road from Route 10 to Winterpock Road. Summary of information: Mrs. Humphrey requested staffto prepare a resolution asking VDOT to reduce the speed limit on Beach Road (Route 655) between Route 10 and Winterpock Road (Route 621). Recommendation: If the Board wishes to pursue this request, the attached resolution requesting VDOT to reduce the speed limit on Beach Road should be adopted. District: Matoaca Preparer: , "'~"'0~ Title: tf~. McCrac ~' Agen402 Attachments: Yes ~ No Director of Transportation WHEREAS, the volume of traffic on Beach Road has continued to increase, and now exceeds 7,000 vehicles per day; and WHEREAS, several serious accidents have occurred recently along Beach Road. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors requests the Virginia Department of Transportation to reduce the speed limit on Beach Road from Route 10 to Winterpock Road. Agen402 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 23, 1999 Item Number: $. F. 9. a. Subject: Transfer of Funds and Authorization of Change Orders for the Route 60/Charter Colony Parkway Widening Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $97,177 from the General Road Improvement Account to the Route 60/Charter Colony Parkway Widening project and authorize the County Administrator to execute the unsuitable material change orders up to $97,177 for the project. Summary of Information: In February 1994, the Board entered into an agreement with the J. Louis Reynolds Trust and the State Board of Community Colleges concerning the dedication of right of way for Route 288 and a northern campus for John Tyler. A condition of the agreement obligates the County to improve the Route 60/Charter Colony Parkway intersection. In August 1998, the Board awarded the construction contract for the improvement and work is underway. Unsuitable soils continue to be encountered on the project. The exact amount of the required change order to address the removal of the soils will not be determined until grading operations are completed. An additional $97,177 of General Road Improvement Account funds being held in reserve for the project should nOw be transferred to the project to insure adequate contingencies are available if needed on the project. Recommendation: Staff recommends the Board: 1) 2) Transfer $97,177 from the General Road Improvement Account to the Route 60/Charter Colony Parkway intersection imprOvement account; Authorize the County Administrator to execute the unsuitable material change orders for the project up to $97,177. District: Preparer: Attachments: Midlothian Agen 400 Yes Title: -~No Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: June 23. 1999 Number Bud.qet and Mana.qement Comments: This request is to transfer $97,177 from the General Road Improvement Account to the Rt. 60/Charter Colony Parkway Widening Project. A change order is pending to purchase additional soil for this project. This requested transfer will replenish the contingency account in the Charter Colony Parkway project. The balance in the General Road Improvements Account is $97,177. An additional appropriation of $600,000 will be available July 1, 1999. Preparer: ~~_/~T' ~l'(~x~ Rebecca T. Dickson Title: Director, Budget & Management Route 60/Charter Colony Parkway Widening Project Appropriations/Transfer Updated Budget Oct. 11, 1996 $1,313,500 Preliminary Engineering $92,000 Right-of-Way $3,925 August 26, 1998 $225,000 Utility $17,580 Construction $1,281,538 Construction Contingency $106,689 April 14, 1999 $98,588 Construction Contingency 2 $98,588 Construction Administration $36,500 June 23, 1999 $97,177 Construction Contingency 3 $97,177 Miscellaneous $268 Total $1,734,265 $1,734,265 * Proposed transfer Meeting Date: June 23, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 of 2 8.F.9.b. Subject; Route 10 Eastbound Lane Widening Project (Meadowville Road to 1-295) Change Order County_ Administrator's Comment~' County_ Administrator: Board Action Requested: The Board is requested to approve a change order to the Route 10 Eastbound Lane Widening Project (Meadowville Road to 1-295). Summary_ of information: On June 11, 1997, the Board awarded a construction contract to Simons Hauling Company, Inc. for the Route 10 Eastbound Lane Widening Project (Meadowville Road to 1-295). The project was completed in June 1998. Simons Hauling submitted a claim requesting additional compensation for asphalt overruns in the amount of $27,336. This project is funded by VDOT. Under the terms of the VDOT/County construction administration agreement, VDOT must approve all claims and compensation. VDOT has agreed to pay the additional $27,336. The change order also includes a credit for several items that were deleted from the contract. The total change order is $25,253.20. Recommendation: Staffrecommends the Board approve a $25,253.20 change order to the Route 10 Eastbound Lane Widening Project (Meadowville Road to 1-295). District: Bermuda Preparer: Attachments: McCracken Agen399 Yes Title: _. Director of Transportation ~-~No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: June 23. 1999 Number Budqet and Mana.qement Comments: This request is for approval of a change order in the amount of $25,253.20 for the Rt. 10 Eastbound Lane Widening Project (Meadowville Road to 1-295). This project is fully funded by VDOT ($1,322,000) and developer contributions ($55,830) and involves no local dollars. This change order is being absorbed within the construction contingency. Preparer: Rebecca T. Dickson Title: Director1 Budget & Management NORTH I I I HENRICO COUNTY I I I I I I I I I I I I ~,ERMUDA ROUTE 10 WIDENING I % · JAMES RIVER COLONIAL HEIGHTS I ROUTE 10 WIDENING PROJECT Meetin Date: June 23, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 of 2 8.F.9.c. Subject: Authorization of Change Orders for the James River Industrial Center - Industrial Access Road Project County_ Administrator's Comments: County_ Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to execute the unsuitable material change orders up to $100,000 for the project. Summary. of information .. In March 1999, the Board awarded a construction contract to Stanley Construction for construction of the James River Industrial Center - Industrial Access Road Project. Unsuitable material has been encountered on the project and is being addressed with available construction contingency funds established for the project. The exact amount of the required change orders cannot be determined until the work has been performed. We estimate the cost not to exceed $100,000. Recommendation: Staff recommends the Board authorize the County Administrator to execute the unsuitable material change orders for the project up to $100,000. District: Bermuda Preparer: Attachments: i~XgMe~4C~cken Title :. Yes ~-~ No Director of Transportation 141 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 23. t999 Number Bud.qet and Mana.qement Comments: This request is to authorize the County Administrator to execute a change order for replacement soil up to $100,000 for the James River Industrial Access Road project. A construction contingency of $163,510 was budgeted in this project and only $201 has been spent to date. Construction on this project is about two-thirds completed; and therefore, sufficient contingency funds are available in the project budget to absorb the change order. Preparer: ~Rebecca T. Dicks~n JAMES RIVER INDUSTRIAL CENTER APPROPRIATIONS/TRANSFERS JULY 25 1998 AUG. 26 1998 AUG 26 1998 INDUSTRIAL ACCESS ACCOUNT ANTICIPATED VDOT REIMBURSEMENTS ANTICIPATED DEVELOPER CONTRIBUTIONS TOTAL $5,000 $45o,ooo $945~000 $1,400,000 UPDATED PROJECT BUDGET CONSTRUCTION CONSTRUCTION CONTINGENCY CONSTRUCTION ADMINISTRATION $375,295 $163,510 $611195 $600,000 ACBCA 6-9-99 ATTACHMENT A Id JAMES RIVER INDUSTRIAL. CENTER CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 23, 1999 Item Number: 8. F. 9. d. ,Su~ect: Approval of Change Order Number Six in the Amount of $25,251.05 to RCC Consultants' Contract for the Design of the New Emergency Communications Center County Administrator's Comments: County Administrator: Board Action Requested: Approval of change order number six in the amount of $25,251.05 to RCC Consultants' contract for the design of the new Emergency Communications Center. Summary oflnformation: This change was necessary due to the poor performance of the previous contractor, Ryste and Ricas, on the new Communications Center. Additional services were authorized to provide increased observation during September, October and November of 1998. In addition, after Ryste and Ricas left the project, RCC and HVC were requested to assist the Bonding Company (Traveler's Insurance Company) in developing the bid package to find a new contractor. This change order represents costs associated for this work. There is also a claim pending and in negotiation for additional services due to the extension of the project by four months. This will be brought to the Board of Supervisors after negotiations are completed. We will submit claims to the bonding company, Travelers, for those additional costs and anticipate that we will be reimbursed for th~m~xby Travelers. Pr~arer: Rober~L. Eanes~r~ ~ Title: Assistant to the County Administrator Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 23. Number Bud.qet and Mana.qement Comments' This item requests the approval of a change order to RCC Consultants in the amount of $25,251.05 for the new Emergency Communications System design contract. Contingency funds associated with the new 911 Center portion of the total Upgrades project are available. Preparer: (~,~f~ (,/~t'~ Title: Director, BudRet & Manapement Rebecca T. Dickson HVC HVC HVC HVC ,,terlor HVC HVC HVC HVC HVC 11 February 1999 Mr. Wayne Stack Project Manager RCC Consultants, lnc. 2400 Ownby Lane Richmond, Virginia 23220 RE Additional A/E Services due to Contractor's Deficiency in Fully Performing under his Contract Emergency Communications Center CounTy of Chesterfield, Virginia Dear Wayne: he ,er~.losed Invoice. No. 26, dated 31 January 1,999. for processi0g to esTerrield CounTy is for services that are in addition TO our Contract's Scope of Services. These additional servi,ces, w.e. re required in part as requested by the Owne~ ~ as ma,ce necessa, ry, TO..racJlitaT, e ,a_n~l, .e. xpedtte the. forward pragress of the project in view or Tne ~JonTracTor s aenc~encies in tully performing under his Construction Contract as e~de, nced by the ultimate failure to perform and the ,res,ult,ant. t.erminatlon, of,.thejCy,.sTe ,& Ricas Contract. The A/E Services provtd~l inClUded, ro.r example. The rouowmg: · Additional Site Visits an a Weekly Basis · Cantractor's Schedule Analysis · Extra Owner/Architect Meetings · ExtraOwner/Contractor/Subcontractor Meetings · Correction af Unapproved Materials (i,e., AHU's etc.) · Extra Correspondence requested by the Owner to the Contractor · Reviewing and Processing Submittals not per Specifications (Multiple Reviews and Returns) Please forward our letter and attached Invoice to the County for their approval and payment, If you have any questions, please call our Business Manager, Ms. Lisa Wh~tlock at (804)225-9900 or e-mail her at hvc@mindspring.com, Craig G, Co~ey, AICP, Associate AIA Princ~pal/ ' Enclosure: HVC invoice No, 26 dated 31 January 1999 3.4? INVOICE FOR ARCHITECTURAL ~,.~VICES PROJECT: Emergency Communications Center County of Chesterfield, Virginia TO: RCC Consultants, Inc. 2400 Ownby Lane Richmond, Virginia 23220-1319 Attn: Wayne Stack Proiect Manager cc: Michael W. Hunter President DATE: INVOICE NO: ARCHITECTS PROJECT NO: EIN: :There is due at this time for architectural services and reimbursable items, 31-Jan-99 26 3624 54-1406389 the sum of: Fourteen Thousand Thirty Six and 75/100 Dollars ................................................... $14,086.75 ADDITIONAL SERVICES Additional Site Visits and Supervision of Ryste & Ricas, Inc. Principal Project Manager Proiect Architect Construction Administrator Interior.Designer Ward Processing SUB-TOTAL Consultants TOTAL 4.00 hrs. $352.00 10.50 hrs. $840.00 0.00 hrs. $0.00 47.50 hrs. $3,800.00 0.00 hrs. $0.00 2.75 hrs. $123.75 $5,115.75 $8,921.00 $14,036.75 REIMBURSABLE EXPENSES Reimbursable Expenses Travel Communications Printing ana Copying Photo and Miscellaneous Total Earned $0,00 SO.O0 $0.00 SO.O0 $0.00 TOTAL DUE THIS INVOICE $14,036.75 . BY: HVC-4 HENING - VEST - COVEY' r c t~ i t e c t ,~ r ~l l c o r p ~ r a t [ o ~ architecture planning interior design iTIO east franklin street richmond virginia £3223 Paae 1 of DAILY TASK LOG Chesterfield Emer Comm Center Date Personnel Description Hours 3624 Rate Total 7/30/98 SMR 3624.32 Site Visit 2.00 80.00 8/7/98 SMR 3624.31 Schedule Analysis 1.00 80.00 8/10/98 SMR 3624.31 Schedule Analysis 1.00 80.00 8/11/98 SMR 3624.31 Schedule Analysis Letter 0.50 80.00 8/12/98 LLW SMR 362'4.31 3624.31 Type Letter to S. Watdron re: Construction Progress Schedule Analysis 0.25 1.00 I,, 1.251 80,00 11.25 80.00 8/13/98 SMR 3624,31 3624.32 Schedule Analysis Site Visit 1.00 3.00 80.00 80.00 80.00 240.00 320.0q 8/17/98 LLW 3624.31 Type letter to S. Waldron re: Construction Schedule 0.25 45.00 11.25 DAILY TASK LOG Chesterfield Emer Comm Center 3624 Date Personnel Description Hours Rate Total 8/31/98 SMR 3624.32 Site Visit 1.50 80.00 9/8/98 LLW OGD SMR 3624.31 3624.31 3624.31 Type Meeting Agenda Security Coordination Meeting w/GC and subs Security.Coordination Meeting w/GC and su~s 0.25 45.00 1125 4.00 80.00 320.00 80.00 4.00 320.00 9/11/98 SMR 3624.31 MOC of Security Coordination Meeting 2.00 80.00 160.00 9/14/98 LLW SMR 3624.31 Type MOC for 8 Sept 98 meetinG 3624.31 MOC edits 0.50 45.00 0.50 80.00 22.50 40.00 9/16/98 LLW ' OGD 3624.31 3624.31 Type M~eting Agenda for 17 Sept 98 Meeting Preo/Draft Aqenda 0.25 45.00 1.00 80.00 11.25 80.00 91.251 9/17/98 CGC OGD 3624.31 Meeting w/B. Rivers 4.00 88.00 352.00 DALLY TASK LOG Chesterfield Emer Comm Center Date Personnel 3624.31 SMR 3624.31 Description Meetin,q w/B. Rivers Prep and Meeting w/B. Rivers Coordinate w/FM Hours 4.00 4.50 3624 Rate 80.00 80.00 Total 320.00 360.00 ~Z0Ul 9/18/98 OGD SMR 3624.31 3624,31 Insulation Research Insulation Research 1.50 4.00 80.00 80.00 L 320.00 9/21/98 LLW SMR 3624.31 3624.31 Type DRAFT to R&R for Owner re: Contract Completion Letter to R&R DRAFT (non-performance) Draft MOC for 17 Sept 98 meeting. 0.50 5.50 80.00 22.50 9/22/98 SMR 3624.31 Letter drafts/Owner Fax 1.00 I ~.oq 80.00 80.00 9/23/98 LLW SMR 3624.31 3624,31 Revise DRAFT to R&R for Owner re: Contract Completfon Letter edits 0.25 ~.50 80.00 11.25 120.00 9/29/98 LLW 3624.31 Type MOC for 17 Sept 98 MeetinGj. 0.50 45.00 22.50 22.5q DAILY TASK LOG ~ . ~ Chesterfield Emer Comm Center Date Personnel Description Hours Rate Total 10/6/98 SMR 3624.32 Site Visit 1.50 80.00 10/12/98 SMR 3624.31 Schedule Analysis 32~00 10/13/98 SMR 3624.31 3624.32 Meeting, 'with B. Rivers Site Visit prior to Meeting. 4.50 80.00 ,360J30 1.00 80.00 80~30 10/29/98 SMR 3624.31 Telecon w/G. Westfall 2.5O 64.75J 80.00 HVC HVC HVC HVC HVC HVC HVC HVC HVC ? '? VC 11 February 1999 Mr. Wayne Stack Project Manager RCC Consultants, Inc. 2400 Ownby Lane Richmond, Virginia 23220 RE Contractor Transition Services Emergency Communiggti,.ons Center CounTy of Chesterfle~a, wrginia Dear Wayne: Attached to this letter is our Invoice No. 27 dated 3 February 1999 for procesStll~:: to Chesterfield County. Our Invoice reflects services provided throu01~,~':L. ~:., . February 1999. This Invoice is for Services which were requested by the Owner for with the transition from Rvste & Ricas to Sale Construction. These servlce~. included such items as: Communications and Mee.tings~with Ow.ner,_~- '._; and New'Contractor; Providing Copies of ReCluesTea uocumenTs; Hre,~a.:. .... .4. Conference and Bid Coordination; Corrective Action Correspondence Close-Out Change Order. Aisc included are Consultant costs ¢~" '.i~.:-- corresponding serwces. Please forward our etter and attached invoice to the Coun~ for their aPl:~'oy_al and payment If you have any questions, please call our Bus,ness Manager, Ms. Lisa Wh~flock at (804)225-9900 or e-mail her at hvc@mindspring.com. Sincerely, · ~ ,, AICP, Associate AIA IIw Enclosure: HVC invoice No. 27 dated 3 February 1999 INV(~ICE FOR ARCHITECTURAL S~..,~ICES PROJECT: Emergency Communications Center County of Chesterfield, Virginia TO: RCC Consultants, inc. 2400 Ownby Lane Richmond, Virginia 23220-1319 Attn: Wayne Stack cc: Michael W. Hunter Project Manager President There is due at this time for architectural services and reimbursalole items, the sum of: DATE INVOICE NO: ARCHITECTS PROJECT NO: EIN: Eleven Thousand Two Hundred Fourteen and 30/100 Dollars .................................... 3-Feb-99 27 3624 54-1406389 $11,2~1,30 ADDITIONAL SERVICES Contractor Transition Services for the Period through 3 February 1999 Principal Project Manager Proiect Architect Construction Administrator Interior Designer Word Processing SUB-TOTAL Consultants TOTAL 15.50 hrs. $1,364.00 12.00 hrs. $960.00 0.00 hrs. $0.00 78.00 hrs. $6,240.00 0.00 hrs. $0.00 2.50 hrs. $112.50 $8,676.50 $2,041.38 $10,7T7.88 REIMBURSABLE EXPENSES Reimbursable Expenses Travel Communications Printing and Copying Photo and Miscellaneous Total Earned $0.00 $0.00 $496.42 $0.00 $496.42 TOTAL DUE THIS INVOICE $11,214.30 BY: HVC-4 HENING - VEST - COVEY architectural corporation architecture planning interior design 171~.,.east franklin street richmond virginia 23223 /,I Craig G..C,,dOey.TT'XICP. As. soctatKAi^ Page 1 of 1 DAILY TASK LOG Chesterfield Emer Comm Center Date Personnel Description Hours Rate Total 10/2/98 SMR 3624.33 Telecon w/B. Rivers re: no Contractor response 0.50 80.00 10/9/98 CGC SMR 3624.33 3624.33 Travel and Meeting1 w/B. Rivers Meeting, w/B. Rivers 3.00 2.50 88.130 80.00 264,00 10/30/98 CGC SMR 3624.33 3624.33 Meetin~ w/Surety and Contractor. Site Visit Meeting, w/Surety and Contractor. 3.00 3.50 88,00 80.00 264,0O 280.00 11/16/98 SMR 3624.33 Telecons re: Contractor Termination 0.50 80.00 11/20/98 CGC SMR 3624.33 3624.33 Meeting, Prep Meetin,q Prep, Telecons, Coordination 1.50 3.50 88.00 80.00 132.00 280.00 11/23/98 CGC OGD SMR 3624.33 3624.33 Meetinq w/Surety. Meetinq with Surety 4.00 4.00 88.00 80.00 35Z00 320.00 DALLY TASK LOG ~ Chesterfield Emer Comm Center Date Personnel 3624.33 Description Meeting w/Surety. Hours 4.00 Rate 80.00 Total 32C~00 11/24/98 OGD 3624.33 MeetinCl Follow-Up 1.00 11/30/98 SMR 3624.33 Copies for surety and meeting w/Surety 6.50 80.00 520.00 12/1/98 CGC SMR 3624.33 3624.33 Tetecon w/RV Buric and Follow Up re: Bid Documents MOC for 30 Nov 98 Meeting. 1,50 1,00 88.00 80.00 L 13200 12/2/98 SMR 362~.33 Bid Documents, Telecons 1,50 80.00 12/3/98 LLW 3624.33 Type M©C for 30 Nov 98 Meeting. Type Letter to JW Bastian. 1.00 12/10/98 OGD SMR 3624.33 3624.33 Prep for Pre-Bid Conference Bid pack and telecon w/B. Rivers 2.00 1.00 80,00 80.00 160.00 80.00 12/11/98 DALLY TASK LOG Chesterfield Emer Comm Center Date Personnel Description SMR 3624.33 Meetin~ prep for Pre-Bid Conference 3624 Hours Rate Total .12/14/98 OGD SMR 3624.33 3624.33 Pre-Bid Conference Pre Bid Conference 0.50 80.00 4~00 12/16/98 SMR 36:~4.33 Telecon w/RV Buric 4.00 80.00 320.00 12/17/98 SMR 3624.33 Responses to Bidders 12/18/98 OGD SMR 3624,33 3624.33 Follow-Up from Pre-Bid Conference Corrective Actions for Steel repairs 80.00 320.00 0.50 80.00 40.00 12/22/98 CGC 3624,33 Responses to Bidders 80.00 160.00 f/4/99 SMR 3624.33 Project Restart Correspondence 2.00 1/5/99 1.00 80.00 80.00 1.50 80.00 120.00 1.50 88.00 132.00 3.00 I 3.001 80.00 240.00 LOG Emer Corem Center ~.33 HOURS Description 5.00 Corrective Actions for Steer and Masonr 3624 Rate 80.00 Total !ate Total 22.50 Z4.33 24.33 524.33 624.33 L Letter and telecon w/Owner, Surety and Consultants zLO0 Corrective Actions Correspondence 1.50 Letters to B. Ri___vers re: Errors and Deficiencies . 0.50 Corrective Act ions 3.00 80.OO 80.00 80.00 320.00 120.00 22~50 240.00 320.00 ~624.33 3624,33 Record S~__ubmitta~__l Copies Record submittal copies and utility corrective actions. - 3.00 6.00 80.00 80.00 240.00 [_ 240.0~ 480.00 0 3 22.50 120.00 200.00 3624.33 Contractor Termination Corres ondence 3.00 80.00 240,00 80.00 DALLY TASK LOG ~' Chesterfield Emer Corem Center Date Personnel SMR 3624.33 Description Telecan w/Owner and Consultants Extra Construction Dacuments Hours 3.50 Rate 80.00 Total 280.00 · -: 2/2/99 SMR 3624.33 Coordination w/D. Sale l. O0 80.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meetin~l Date: June 23, 1999 Item Number: 8.F.9.e. Subject: Change Order to the Construction Contract with Kenbridge Construction Company, for the Juvenile and Domestic Relations Courts Project, in the Amount of $114,601 for the Addition of a Fire Pump, Including Related Revisions to the Mechanical Equipment Yard Enclosure and for Removal of Excavation Spoils due to Communications Cabling Work County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a Change Order to the construction contract with Kenbridge ConStruction Company, for the Juvenile & Domestic Relations Courts project, in the amount of $114,601 for the addition of a fire pump, including related revisions to the mechanical equipment yard enclosure and removal of excavation spoils due to Communications Cabling work. Preparer: Title: Director of General Services Attachments: Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: Subsequent to the bid award of the Juvenile & Domestic Relations Courts project,, the Fire Flow Model was revised so that calculated water pressure and flow were significantly changed from that which was provided as the basis for design. This revised modeling has now required a Fire Pump to be added to the project. The addition of a Fire Pump also caused the emergency generator size to be increased, necessitating a rearrangement and increase in size of the mechanical equipment yard enclosure. Communications cabling work performed under a separate contract from the Juvenile & Domestic Relations Courts project required excavating a trench across the Courts Building site and backfilling with approved structural fill. The soils excavated from the trench were not suitable for reuse as structural fill and had to be disposed of offsite. Rather than having the cabling contractor bring in an additional subcontractor to haul off the spoils, the Courts Building site work subcontractor was authorized to haul this material off at the bid unit price in the construction contract. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetino Date: June 23. 1999 Number Bud.clet and ManaRement Comments: This item requests Board approval of the execution of a change order to the construction contract with Kenbridge Construction Company, for the Juvenile and Domestic Relations Courts project. This change order will purchase a fire pump and related revisions to the mechanical equipment yard enclosure. This change order will also address the removal of excavated soils associated with the communications cabling work. The source of funds for this change order totaling $114,601 is the project contingency. Project funds are currently available for the above request. However, the Board should note that staff is predicting a shortfall in funding for the total project. The contingency balance will be approximately 1.0% of total unexpended project funds available for the remainder of the project, with approximately 17 months left for construction. Typically staff designates approximately 10% of total project funds for contingency balances. In addition, technology issues have been identified over and above the original technology study completed during the programming phase of the project. Both the scope and costs of the technology needs for the Courts building have increased. These additional needs will have to be evaluated during the FY2001 budget cycle. Preparer: ~_/~ ~ ~'~/~~ Rebecca T. Dickson Title: Director, Budget & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: June 23, 1999 Item Number: 8.F.10.a. Subject: Set a Public Hearing Date to Consider an Amendment to the Thoroughfare Plan - East/West Road County Administrator's Comments: County Administrator: Board Action Requested: Set July 28, 1999 as the date to hold a public hearing to consider an amendment to the Thoroughfare Plan. Summary of information: The Board of Supervisors requested the Planning Commission to consider deleting from the Thoroughfare Plan the proposed east/west arterial between Second Branch Road and Riverway Road. On May 18, 1999, the Planning Commission recommended approval of an alternative alignment of the east/west road, if at all possible. Since the Planning Commission's action, the developer of Second Branch Subdivision has prepared and submitted to the County road construction plans for development of Section 5. If developed, this subdivision would block the corridor for the alternative alignment. Staff recommends the original alignment of the east/west road be retained. Recommendation: Staff recommends the Board set July 28, 1999 as the date for a public hearing to consider the deletion/modification of the recommended East/West Road between Second Branch and Riverway Roads. District: Matoaca Preparer: ~~f'&/~/~ Title: ~.J. McCracken-- Agen401 Attachments: Yes ~ No Director of Transportation 'BOARD OF SUPER~SORS HARRY G. DANIEL CHAIRMAN DALE DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L McHALE, !11 BERMUDA DISTRICT RENNY BUSH HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-v040 MEMORANDUM LANE B. RAMSEY cou NTY ADMINISTRATOR To: From: Date: Subject: Chesterfield County Planning Commission R.J. McCracken, Director of Transportation April 13, 1999 Thoroughfare Plan Amendment - East/West Road At their February 24, 1999, meeting, the Board of Supervisors requested that the Planning Commission consider deleting the proposed east/west arterial between Second Branch Road and Riverway Road from the Thoroughfare Plan. Staff recommends that this road remain a part of the Plan. In the mid-1980's, staffbegan to develop the Thoroughfare Plan. The Plan identifies existing and proposed roads for a highway network that will accommodate the County's long term transportation needs. After many public meetings and heatings, the Board of Supervisors adopted the Thoroughfare Plan in lune 1989. The Plan includes an east/west major arterial, with a recommended fight of way width of ninety (90) feet, extending approXimately eleven (11) miles from Beaver Bridge Road in the west to Woodpecker Road in the east (Attachment A). This proposed road is located approximately halfway between and parallel to Beach Road and River Road. This road is included in the Plan to provide another continuous east/west roadway for this part of the County and to serve as a "collector road" for area development. The road is part of a planned Countywide "grid" system which was designed to distribute traffic and provide alternate travel routes to different areas of the County. Without the section of the east/west road between Second Branch Road and Riverway Road, other roads (such as River Road, Riverway Road, Beach Road, and Second Branch Road) will have to handle the increased traffic volumes as the County continues to develop. Deleting this two (2) mile link begins to dismantle the north/south and east/west "grid" system that the Thoroughfare Plan was intended to create. -G4 Providing a FIRST CHOICE community through excellence in public service. Thoroughfare Plan Amendment - EastAVest Road April 13, 1999 Page 2 In the area bounded by River Road, Riverway Road, Beach Road, and Second Branch Road, there are approximately 460 recorded/proposed lots and 1,000 undeveloped acres. The Southern and Western Area Plan for "Build-Out" suggests the undeveloped acreage should be developed as a Neighborhood Mixed Use Center, and residential uses at a density of from 1.01 to 2.5 units per acre (Attachment B). Based on single-family.trip rates and a maximum density of 2.0 units per acre on the entire undeveloped acreage, full development of the area bounded by River Road, Riverway Road, Beach Road, and Second Branch Road could generate approximately 21,000 average daily trips. Based on single-family trip rates and a maximum density of 1.0 unit per acre on the entire undeveloped acreage, full development of this same area could generate approximately 13,000 average daily trips. As is the case in many other parts of the County, the east/west Thoroughfare Plan road in this area extends through properties that are suggested for residential development in the County's q;omprehensive Plan. A part of the east/west road (approximately one half (V2) mile) extends through Caners Mill Subdivision. The rezoning for Carters Mill Subdivision was approved by the Board of Supervisors in June 1988. During the rezoning, staff identified the need for an east/west road through the property. When the first tentative was being considered, staff recommended including the east/west road based on the "Draft" Thoroughfare Plan. Anticipating that this east/west road would carry a higher volume of traffic than typical subdivision streets, staff recommended an additional setback for lots fronting the road. The first tentative for Carters Mill Subdivision was approved by the Planning Commission in July 1988, and included the east/west Thoroughfare Plan road. Part of the east/west road was constructed in conjunction with the development of Carters Mill Subdivision, Section 4 (recorded in August 1994) and Section 5 (recorded in July 1996). The east/west Thoroughfare Plan road in the Carters Mill Subdivision is called Carters Valley Road. Staffhas reviewed alternate alignments for this east/west road that would avoid extending Carters Valley Road. An alternate alignment of the east/west road (extending southwest from Second Branch Road, across Second Branch Creek, and through pan of the planned Second Branch Subdivision) was considered (Attachments C and D). Second Branch Subdivision was tentatively approved in July 1995. Sections 1 and 2 of that Subdivision have already been recorded. The developer of Second Branch Subdivision has prepared and submitted to the County road construction plans for development of Sections 3 and 4. The realigned east/west road would extend through Section 5 for which the County, to date, has not received any road construction plans. The tentative approval for Second Branch Subdivision will expire in July 2000. If the developer records Section 5 prior to July 2000, the corridor for the realigned east/west road would be blocked. Staff continues to support the alignment of the east/west road through this area as indicated on the County's Adopted Thoroughfare Plan. However, should the Planning Commission and Board of Supervisors consider deleting the east/west road between Second Branch Road and Riverway Road, staff supports the alternate alignment as outlined above. I ! i ATTACHMENT A : '1 I % % % % % I I · / · / · I · I ! ~ I ! ! , I I I I I I I I I I I I I ! I I I I ~"~ I I ATTACHMENT B ~.0~ TM NOO~c/9.~Ni~ BEACH ATTACHMENT C CURRENT ALIGNMENT '-- "'- ALTERNATE ALIGNMENT CARTERS MILL SUBDIVISION SECTION 5 ~- SECOND BRANCH SUBDIVISION SECTIONS 1 & 2 SECTIONS 3 & 4 ATTACHMENT D ll ALTE~ATE ALIGNMENT CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: June 23, 1999 Item Number: 8. F. i0. b. Subject: Set a Public Hearing for Ordinance Amendments to Setbacks from Floodplains and Wetlands County Administrator's Comments: County Administrator: Board Action Requested: The Planning Commission and staff recommend that the Board of Supervisors set July 28, 1999 for a public hearing on the attached zoning ordinance amendments relative to setbacks from floodplains and wetlands. Summary. of Information: The proposed ordinance changes will amend the current 20' setback from floodplains to a 25' setback in the Subdivision and Floodplain Management Ordinances. This amendment will also establish a 25' building setback from wetlands in single-family residential subdivisions. County staff have presented these proposed changes to the development community at several of the county's quarterly meetings, and the Planning Commission has held two public hearings and four work sessions regarding floodplain setbacks. Staff Recommendations: Recommend that the Board of Supervisors set July 28, 1999 as the public hearing date for amendments to the County Code, Sections 17-2, 17-8, 17-40, 17-43, and 17-62 of the Subdivision Ordinance and 19-58 of the Floodplain Management Ordinance. District: Preparer:~2~~~~ Richard M. MrcElfish, P.E. Attachments: Title: Director. Environmental Engineering Yes [ I No I I AN ORDINANCE TO AMEND THE DE~..Q_~_QL~ COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND ,KE-ENACTING SECTION 19-58 RELATING TO FLOODPLAIN KEGULATIONS B~ IT ORD~ by the Board of Supervisors of'Cheste~Hd County: (7) That Section 19-58 ofthe Code oir lhe Countv o£Cltestertq~!d. 1997, as amended ia' amended and re-enacted to read as follows: - " Sec. 19-SS.Floodplain regulations. (a) General provisions. (6) 000 One res/dential dwelling shall be permirr, ed on each parcel recorded as of March 16, 1983, that is at least 95 percent inundated by the base flood and located w/thin the base flood, provided it shall have a minimum floor level of 12 inches above the base flood and cause no increase in the base flood elevation. No residential dwelling shall be permitted on parcels recorded aiter March 16, 1983, within the base flood, unless approved by the planning commission through a modification to development standards or requirements, provided that such dwelling shall have a minimum floor level of 12 inches above the base flood and cause no increase in the base flo,,~ flood elevation. 00o All new construction and substantial improvements of residential dwellings aclja~ent to the base flood area~ac:kwater shaU be se~ back at least i~ 2!5 feet horizontal distance from the outermost boundary of the bast flood area/backwater and have a minimum floor level of 12 inches above the base flood elevation. (13) ooo The placement of new manufax;mred homes on individual lots or parcels adjacent to the base flood area, the construction of new manufa~ured home parks and manufactured home~subdivi_s!ons and the expansion of existing manufactured home parks and manufactured home subdivisions shall require that: stands or lots be elevated on compacted fill or on pilings so that the lowest floor &the home will be at least 12 inches above the base flood elevation &the nearest A zone and be set back at least e20 ~ feet horizontal distance from the outermost boundary of the base flood; adequate surface drainage and access for a hauler be provided; and in the instance o£elevation on pilings, lots be large enough to permit steps piling foundations to be placed in stable soil not more than ten feet apart and reinforcement shall be provided for pilings more :hah six feet above ground level. That this ordinance shall become effective immediately upon adoption. 2014:4455~.1 AN ORDR~ANCE TO AMEND ~ ~ ., COUNTY OF CI-I~gTl~g~'~L~ 1997, 33 AMENDED, BY ~INO AND KE-I~NAC'I'~Cr SECTIONS 17-2, 17-8, 17-40, 17-43 AND 17-62 KELATI31G TO JUI~ISDIC~ONAL WETLANDS, SBTBACKS FROM JUEISDICTIONAL WETLANDS A.ND FLOODPLAINS AND THE GRANTING OF ALTERNATIVES TO THE SUBDMSION PROVISIONS BE IT OKDAtNI/D by the Board of Supervisors of Chesterfleld County: (1) That Section l T-2,17-8,17-40, 17-45 and17-62 of the Code o£ tl~e Countv o£ ~ 1997~ as amendea~ is amended and re-enacted to read as follows: $~, 17-2. Definitions. In the construction of this chapter, the definitions coniained in this section shall be observed and applied, except when the conte~ cl~rly indicates otherwise: 0oo Jurisdictional wetland: Jurisdictional wetlands shall be definedin the same msnner aa they am defined by the United 5tates Army Com. s of En~neers: 000 Oualified wetland's ~xoert: A nerson who.has _nerf~rm~d at least three wetlands delineations thru have been approved in writin_~: with documematiou, bv the United Sta_tes Army Cor~s of lRn_itineers_ An individual who has not hadthree wetlands delineations a~nrov~cl bv ~he Cams may .~e~f'orm the delineation_, but ii must be a.npmvedby the Corns _orior to submi.~qlon lO the ~ount'v. Wetlands delineations shall be nerformed in accordance with the nrocedures_specified in the mctnt recently approved edition(s) ct;the Federal Man.si for Identi .lying_and Delineating Jurisdictior~l Wetlands. ooo Sec. 17-40. Tentative plat, The tentative plat shall be drawn at a scale no greater than one inch equals 50 feet for townhouse for sale subdivisions; other residential subdivisions shall be at a scale of one inch lxluals I00 feet. Variations in scale may be made upon r~qu~ at the dls~eiion of the department of'planning. The plat shall show correctly on its face the following information: 1014:20047.1 1 Revised 1/8/99 (I 9) Lgcation of_all wetlands as delineat_~_ by a otudif~ed wetland's exnert. 000 Sec. 17-43. Final plat. 000 (20) Location of all jurisdictional w~tland.~ as deli,pat_ed by a. qualified.welland's e~ert. Sec. 17.62. Standard conditious. (d) A ~ 20-£oot minimum setback shall be maintained fi.om the 100-year floodplain for arty .... principal buildin~ placed on the lot or ~arcel. ....~.--- ~ '-~..'- ~.ti...j"' ............. ~.,~...~...,. k~. ~.,,~..' ....... ,..,~.' .... --~.~" "--~.~ 000 f~ A 25 foot minimum setback sMli.be maintained from the ed_ee ora furisdiction~-I wetland, as delineated_ _bv a oualified wetland's exvert and shown on a final plat~, for any. principal buildin_a placed on the lot or pare~I, (5.) That this ordinance shall become effective immediately upon adoptior~ 1014:20047.1 Revised 1/8199 2 TOTRL P.04 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: 8.F. 10.c. Subject: Set a Public Hearing for July 28, 1999 to Consider an Amendment to the Camp Baker Lease to Eliminate the Requirement for a Camp Ranger County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Set a public hearing for July 28, 1999 to amend the Camp Baker Lease to eliminate the requirement for a Camp Ranger Summary of Information: In 1991, the Board of Supervisors executed a lease with the Richmond Area Association for Retarded Citizens ("RAARC") permitting RAARC to operate the County's Camp Baker facility. Camp Baker, which is located off Beach Road and provides programs and services for physically and mentally-handicapped individuals. The lease term ends in 2005 with automatic five year extensions unless either party notifies the other of its intention to end the lease. The current lease requires the RAARC to hire a full-time camp ranger who must reside year round at the Camp Baker facility and oversee and monitor the day-to-day maintenance, security and use of the camp. In the past several years, the program at Camp Baker has expanded significantly such that RAARC staff is on the site at most times of the year eliminating the need for a camp ranger. Accordingly, the RAARC has requested that the Board amend the lease to eliminate the requirement for a full-time camp ranger. Staff recommends setting a public hearing for July 28, 1999 to consider eliminating this requirement in the lease. Preparer , Steven L. Micas Attachments: [] Yes l No Title: County Attorney 0618:45103.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 23:1999 Item Number: 8.F. ll.a. Subject: Consideration of an Application for a Department of Criminal Justice Services Grant for One School Resource Officer for Turning Point Academy County Administrator's Comments: County Administrator: ~ Board Action Requested: Authorize the Police Department to apply for a Department of Criminal Justice Services Grant in the amount of $46,542, creating a new School Resource Officer position, and to appropriate the necessary funds when approved. Summary of Information: This project will provide a full time police officer in a "last chance" high school in Chesterfield County to ensure a safe school climate for students, staff, and the community and to build a collaborative effort between law enforcement and school personnel. The amount to be funded by DCJS is $34,757 with a county match of$11,785. Since the board meeting is after the application deadline, the application is being submitted before the June 23,1999 board meeting with the application due to DCJS by June 14, 1999. Preparer: ~' ~ Title: Colonel Carl R. Baker Attachments: Yes ~'~ No Chief of Police CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 23, 1999 Number Budget and Management Comments: This item requests Board approval for the Police Department to apply for and appropriate, if received, a grant from the Department of Criminal Justice Services for a School Resource Officer and to create one additional position. The Department currently has School Resource Officers in all high schools and middle schools in the County. This position will provide crime prevention training in the Turning Point Academy. Total grant funding available is $34,757 with a local cash match of $11,786. The Police Department will work with the School Superintendent to utilize school funding for the local cash match. Preparer: Rebecca T. Dickson Title: Director, Bud,qet & Manaqement TO: FROM: DATE: SUBJECT: CHESTERFIELD COUNTY POLICE DEPARTMENT MEMORANDUM Stephanie Davis, Budget and Management Analyst Linda G. Saunders, Police Planner June 8, 1999 School Resource Officer Grant - Turning Point Academy Attached is an application for a Department of Criminal Justice Services Grant for one School Resource Officer for Turning Point Academy. The applicaton is due by June 14, 1999, before the next Board Meeting. The application was received after the May Board Meeting and due back to DCJS before the June Board Meeting. Please let me know if I may answer any questions or concerns. My extension is 6014. A Grant Application Department of CrfminaJ Justice Services, 805 East Broad Street, Richmond, Virginia :23219 Grant Program: Byrne Memorial Program Applicant: Jurisdiction(s) Served: Program Title: Chesterfield County Police DeDartmeqt Chesterfield County, Virqinia SchoolResource O~cer(SRO) Program Type of Application: [] New [] ContinuatJcn of Grant Number:. [] Revision of Grant Number:.. Name: IC°lonel Carl R Baker Title: IChief of Police Address: P.O. Box 148 10031 Iron Bridge Chesterfi¢ld~ Va. 23832 Rd !804-748-1266 P.O. Box 40 9901Lori Rd. Chesterfield~ 23832 Mt. Lane B. Ramsev Ms. Mary Lou Lvle County Administrato~Director of Account P.O. Box 40 9901 Lori Rd. Chesterfield, 23832 Va. Phone: 804-748-1211 804-748-1673 Fax: 804-748-1239 ~04-796-1753 804-768-4614 E.mail: I Signature of Project Administrator: Va. This project will ~ovide a full time police officer in a "lastl chance" high school in chesterfield County to ensure a safe school climate for students, staff and the community~ and to build a collaborative effort between law enforcement and s6hool personnel. Personnel Consultants Travel/Subsistence Equipment Indirect Costs Supplies/Other Operating Expenses Totals: 757 786 Grand To~i'$46,542 OCJS-I-O198 Salary Rate Man Hour-, Oevoted b. Frinc~e Benefits ¢tc~'s= 7.65% rate $2797 Health Care $2,400 FEDERAL STATE :7,425 434 CA,~H IN-KIN0 ~42 9,142 144 567 Consultants (including Travel and Subsistence) a. Individual Consultant3 TvDe: ~ours Devoted: 78(~ 542 b, Ore anizations and Assocfatlons Fee: Time Devoted: c. Consultants' Subsistence and Travel Number of Oavs: Rate/Oar: 3. Travel and Subsistence for Project Personnel b. Non-lccal Miles X per mile j c. Subsistence .da,/, X ~ per day I J 4. Equipment Type ~Unit or Ren CASH IN-KINO =~ 5. Supplies and Othe~ Expenses 6. Indirect Cost 7. Cash Funds C~.osn lb, nos ,%,,, sources cCer Ban gr~nt /:rc~/-c~n su¢~_,~ng ~is ~;r~fec~ · (item/z_=). nct a¢C ,o recues,ed P."ciec: ~udc..et Summ. a~/. acccun~., , Police/Sheriff's Oepartmenl: School Resource Name Chesterfield Pr~ectProfile County Police Department One Police Officer Address P.O. Box 148 Chesterfield, Va. 23832 Telephone 8 0 4 - 7 4 8 - 6 3 9 3 ~Ax804-717-6489 Academy Middle or High School to which SRO will be assigned: Tu r n i n g P o i n t Telephone Number at School 804 - 530 - 5730 Number of students enrolled at the school: 80 Other School Resource Officers in jurisdiction: (other than funded through this grant) Name School Source of Fundin~ Project Budget Summary BudGet c~te~c~! Gcant Funds Matching funds Total Cost Reques:ed (min. 10%) Personnel (salary&fringe $ 34 ~ 757 $ 11 ~ 786 $ 46~ 542 benefits) Totals $ 34,757 Total Grant RequeSt oral Cast of Projec Budget should reflect full year salary and benefit... L, hesterfield County Police P O Box 148 Chesterfield, VA 23832 Budget Narrative Personnel A total of $46,542 is requested for Personnel. This is for salary and benefits for one School Resource Officer. The base salary is $36,567. Benefits total $9,975 and include FICA, retirement and health insurance. DCJS Funds Total = $34,757 Local Match: 11,786 Total $46,542 Project Total DCJS FUNDS Personnel = $34,757 DCJS FUNDS = $34,757 LOCAL MATCH =11,786 Project Total $46,542 LOCAL CASH MATCH Personnel = $11,786 There are no other funding category requests for this grant project. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: June 23; 1999 Item Number: 8 .F. ll.b. Subject: Application for and Acceptance of a Virginia Department of Aviation Grant and Appropriation of Funds for an Airport Improvement Project County. Administrator's Comments; County Administrator: Board Action Requested: As outlined below, authorize the County Administrator to apply for and accept a State Airport Improvement Grant, appropriate the Grant funds in the amount of $19,160.00 and award a contract to the lowest responsible bidder. Summary. of Information: This item requests Board approval to apply for and accept a Virginia Department of Aviation (VDA) Grant, enter into necessary contracts and appropriate funds for a fiscal year 1999/00 Airport Improvement Project. The County has submitted the below project to VDA for funding during the next fiscal year. Maintenance Storage Facility Construction & Associated Engineering Fees $61,335.00 TOTAL $61,335.00 The County received a tentative allocation of funding from VDA for this project during the previous fiscal year. A breakdown of project funding is as follows: The County expects fund allocation for this project during the next fiscal year. State $19,160.00 Total Appropriation $61,335.00 * Local Match $42,175.00 Total Project $61,335.00 Attachments: Yes Title: Director for Aviation Services No 183 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Meeting Date.- June 23, 1999 Item N~mher: Summa~ of Information:(Continued) The balance of the funds available in the Airport Capital Project funds to match the State Grant is $ 282,434.83. Recommendation: Staff recommends that the Board of Supervisors: Authorize the County Administrator to accept the VDA Grant for this project and enter into contract with the State goverm~ent for expenditure of said funds. Appropriation of all State funds allocated for this project. Authorize the County Administrator to award and enter into contracts with the lowest responsible bidder. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetino Date: June 23. 1999 Number BudRet and ManaRement Comments: This action is requesting appropriation of State grant funds in the amount of $19,160 and transfer of $42,175 as a local grant match for construction of a maintenance storage facility at the Airport in FY2000. The balance in the Airport local grant match account is $282,435; transfer of $42,175 will leave a balance of $240,260. Rebecca T. Dick-son Title: Director, Bud,qet & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page! of 1, Meeting Date: June 23, 1999 Item Number: 8. F. 12. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary. of Information: MATOACA: Chesdin Landing, Section 1 Chesdin Landing, Section 2 Chesdin Landing, Section 3 MIDLOTHIAN: Sycamore Village, Section A Preparer: ~~-r~ ~:~ ~'~ Richard M. McElfish, P.E. Attachments: Yes ~ No Title: Director. Environmental Engineering TO: Board of Supervisors FROM: Departn~t of Environmental Engineering SUBJECT: State Road Acceptance - CHESDIN LANDING, SEC. 1 DISTRICT: MATOACA MEETING DATE: 23 June 1999 ROADS FOR CONSIDERATION: CHESDIN LANDING DR CI-mSDIN LANDING PL CHEST)IN POINT CT C-'I-IE~IN POINT DR Vicinity Map: CHESDINLANDING, SEC. 1 TO: Board of Supervi~ FROM~ DepOt of Environtmntal Engineering SUBJELT: State Road Acceptance - CHESDIN LANDING, SEC. 2 DISTRICT: MATOACA MEETING DATE: 23 June 1999 ROADS FOR CONSIDERATION: CHESDIN LANDING DR CHESDIN LANDING TR Vicinity Map: CHESDIN LANDING, SEC. 2 ~odueed by Chesterlield Cotmty GIS TO: Board of Supervisors FROM~ Department of Envirommntal Engineering SUBJECT: State Road Acceptance - CHESDIN LANDING, SEC. 3 & CHESDIN LAMDING~ SEC. DISTRICT: MATOACA MECSI'INGDATE: 23 June 1999 ROADS FOR CONSIDERATION: Re-subdivision of 2, Lots 21 - 29 CI-IFSDIN LANDING CT Vicinity Map: CHESDIN LANDING, SEC. 3 TO: Board of Supervisors FROM~ Departrmnt of Environmental Engineering SUBJECT: State Road Acceptance ~ SYCAMORE VII l AGE, SEC. A MEErrlNG DATE: 23 June 1999 ROADS FOR CONSIDERATION: SYCAMORE VII I AGE DR SYCAMORE VII l AGE TR VII I AGE RIDGE DR Vicinity Map: SYCAMORE VII I.AGE, SEC. A CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meetin Date: June 23, 1999 Item Number: 8.F. 13. Subject: Approval of Sewer Contract for Genito Road (2601) Offsite Sewer Extension - Contract Number 98-0023 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 1,565 L.F.± of 10" and 281 L.F.± of 8" offs±re wastewater lines. In accordance with the ordinance, the developer is entitled to refunds for a portion of the cost of the offsite wastewater lines. Developer: Canal Land II LLC and The Gibson-Wall Company Contractor: Castle Equipment Corporation Contract Amount: Estimated Total - Total Estimated County Cost: Wastewater (Offs±re) (Refund thru connections) Estimated Developer Cost Code: (Offs±re) District: Clover Hill $101,196.61 $49,354.95 $51,841.66 5N-572VO-E4D Preparer: Title: Assistant Director Attachments: YesI [No Parcel Map of Chesterfield County Chesterfield County assumes no legal responsibility for the information contained on this map. This map is not to be used for land conveyance. The horizontal data is based on the VA State Plane Coordinate system, NAD 1983. The topographic information is based on 1989 photogrammetry and NAVD29. CONTRACT NUMBER 98-0023 N 7326895630 EXISTING SEWER LINES 2601 PROPOSED SEWER EXTENSION EXISTING SEWER LINES GENITO RD. (2601) OFFSITE SEWER EXTENSIOIfi]°pyright ,999. Chesterfield County CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 23, 1999 Item Number: 8.F.14. Subject: Authorization For County Administrator To Enter Into a Special Project Service Agreement With The Central Virginia Waste Management Authority (CVWMA) For Waste Tire Collection/Storage, Hauling and Processing Services County. Administrator's Comments: County. Administrator: Board Action Requested: Staff requests the Board to authorize the County Administrator to enter into a Special Project Service Agreement with the Central Virginia Waste Management Authority for waste tire collection/storage, hauling and processing services. Summary. of Information: This Special Project Service Agreement will allow for the continuance of the County's waste tire recycling program. This program continues to receive very favorable feedback from our residents and is currently available at both the Northern area and Southern area transfer stations. During the past twelve months this program has collected and recycled over 200 tons of waste tires from County residents. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: June 23. 1999 Number Bud.qet and Mana,qement Comments: This item requests Board approval for the Solid Waste Management Division in the Department of General Services to enter into a special project agreement with the Central Virginia Waste Management Authority for the continued operation of the waste tire collection/storage, hauling and processing services. This is a renewal of an existing agreement and funds are available within the operating budget for this program. Preparer: Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: 8.F.15.a. Subject: Acceptance of a Parcel of Land Along the West Right of Way Line of Jefferson Davis Highway from Cycle Systems, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.106 acres along the west right of way line of Jefferson Davis Highway (State Route 1 & 301) from Cycle Systems, Inc., and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Jo~n W. Harmon Attacknnents: Yes No Title: Right of Way Manaqer Rermuda Rapt MISTWOOD FOREST ILl_ Port Shop ~D B$ - O,~-45J:TO INT. CXS RAILROAD E 11801052.714-2 "COUN'fY PROJECT NO. 98-0258" cYCLE SYSTEMS, INC. #14500 jEFFERSON DAVIS HIGH~AY ' D.B. 2272, PG. 947 GPIN: 799-6z[~-968600000 N07" .~ ~.106 CRE 101,~3' ~ ' N 5645923.2452 RIGHI' OF WA ~ E 11801017.2985 1 and #201 u.s. g0UT # jEFFERSON DAVIS HIGHWAY VARIABLE ~IDTH (SEE ttlGH~AY P.B. lB PG. 220 GRAPHIC SCALE o 2.~ ~o lo0 2o0 I inch -- 60 fL PLAT .~ '¢ "';'; ~",. OF /' %.~ ~,:i, .!', i '~"/! . ~' ~'... .... ,,,?. ,~..:~.~. 0.106 ACRE OF ~ND ,~$:~-,,// ,..~ TO BE DEDICATED TO ~i)~ C: /~ x:.,: {, ,nE COUN~ OF CHESTERFIELD : ..... t,?,:;:~, ~,:::~., BERMUDA DISTRICT ':~' ~'" '" CHESTERFIELD COUNt, VIRGINIA :~?~ ,.. , (-~W~" SCALE: 1"=50' R~ISED DECEMBER 15, 1998 .:.'ii, ~:, ~ ,,', OCTOBER 1, 1998 · ~ '.,~:~' CHARLES C. TOWNES ~ ASSOCIATES, P.C. CIVIL ENGINEERS - P~NNERS - ~ND SU~ORS 9850 LORI R~, SUI~ 201 CHE~ERFIE~, ~RGINIA 23832 DRAWN BY GHB APPROVFD RY CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: 8. F. 15. b. Subject: Acceptance of a Parcel of Land Situated West of the West Right of Way Line of Jefferson Davis Highway (State Route 1 and 301) from Affordable Residences in Chesterfield, II County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.0954 acres from Affordable Residences in Chesterfield, II, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.0954 acres situated west of the west right of way line of Jefferson Davis Highway (State Route 1 and 301). This dedication is for the development of Park Lee Apartments/Winchester Green Daycare. Approval is recommended. District: Bermuda J~hn W. Harmon Attacl~ments: Yes I]No Title: Right of Way Manager VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND SITUATED WEST OF THE WEST RIGHT OF WAY LINE OF JEFFERSON DAVIS HIGHWAY FROM AFFORDABLE RESIDENCE IN CHESTERFIELD II BENSLEY FU(~UA FARk~S PARI: LEE ]rewrys Battlefiell Park 6-12800 253 ~ U~ STATES, IEFENSE PUBLIC HEARING: ORDINANCE CHIMNEY ~'~~. .~..,~~ -696 ~ AFFORDABLE RESIDENCES ,V,~z~a~ N J6 79686. b IN CHESTERFIELD II --v ',~"~ E I1790479 6855" '"'"'~='~-~;~'~i~,~.~" ' ~ ~ ~.~ GPIN: 7896788292 ~' ~~ ~ ~'~ D.B. 50~5 PG. 65 '~ ~ . ~' .. ~ ~~' 2800 TO~ ROAD _ EX. 16' WATER ~ ~ 15~,~1" ~ J ~', EASEMENT ~ ~ ~ ~6'~~ ..... ~- ~ ~- ~--y~ -~-~--_ ..... ~- I ND [ } ¢[~, EASEMENT ', EZ 16' SE~R A ~ ~ ~ I ' m · ~ DB 1382, PO ~2 ~CREE ~ ~-~ ~ ~ AFFORDABLE HOUSING , ~ ~ '_ ~ ~, CPIN: 7906798547 , ~ '~ ~ ~ ~.~.~ D.B. 5497 PG. 717 LINE TABLE ...... ~ ~ ~ ~ ~ ~ ~ 7500 JEFFERSON DA ~S HIGHWAY LINE I BEARING I ~ISTANCE I ~ ~ r~.~ ~ .~ · ~ . ~ ~ IN CHESTERFIELO II ', ~ m ~ GPIN' 7906797189 RICHMOND z ~ ' ~rngn~m ~ HOUSING ~ ~ ~ ~ D.B. 3184, P& 539 ~'" ~;~:~79..;~-- ~ L g 2640 BENSLEY CO..ONS BL~. D.B. ~49Z PG. 71~ ~ ~ ~ ........... 7~00 ~EFFERSON DA~$ HIGHWAY ' ~ ~ ~ ~, RICHMOND .... 1' ~ --J AFFORDABLE HOUSING L=/o. / ~ ~ ~- R 50 00' ~ ~ ~ GPIN: 7906798547 , . ~ ~ I" DB.. 3492, PG. 713 D=90'I146 , 1~ J 7~00 JEFFERSON DA~S HIGHWAY T=50.17 J~- o J CB=N 57'5~'~' w~ 5 ~ J c=zo.~z ~ ~ I ~:50.00' N 5679758.3760~ J D:89'48'18" ~~ ~ I T:4~.~' 8J~IJ' TO mE N~ ~= "' S 12'54'44" E ALCOTT ROAD JEFFERSON DAVIS HIG~AF ~ ~ I AND VARIABLE ~D~ n/w ~LA~ Z~O~INO 0.096 AND 1.342 ACRES OF LAND TO BE DEDICATED TO CHESTERFIELD COUNTY BERMUDA DISTRICT ~ CHESTERFIELD COUNTY, VIRGINIA. PRE~qous JOB NO.. COUNTY PROJECT NO. 97-02J4 _@ ENGINEERS ~' ARCHITECTS * SURVEYORS PRINCE GEORGE OFFICE 4411 CROSSINGS BLVD. PRINCE GEORGE, VIRGINIA 2.387 TELEPHONE: I804) 458-8685 FAX: )ATE: 6-4-99 SCALE: ITM DRAWN BY: AWS CHECKED BY: I/I"MN CALC. CHK.:. JOB NO.: 64813 ;200 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: 8.F.15.c. Subject: Acceptance of a Parcel of Land Adjacent to and Extending Westwardly from the West Right of WaY Line of Jefferson Davis Highway (State Route 1 and 301) from Richmond Affordable Housing County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 1.342 acres from Richmond Affordable Housing, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 1.342 acres adjacent to and extending westwardly from the west right of way line of Jefferson Davis Highway (State Route 1 and 301). This dedication is for the development of Park Lee Apartments/Winchester Green Daycare. Approval is recommended. District: Bermuda John W. Harmon Attachments: YesI [No Title: Riqht of Way Manager VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO AND EXTENDING WESTWARDLY FROM THE WEST RIGHT OF WAY LINE OF JEFFERSON DAVIS HIGHWAY FROM RICHMOND AFFORDABLE HOUSING FUQUA FARMS :HIMNE'! 9686.5696 EX. 16' ICA TER ~ \\ EASEMENT ~'\ \ D.B. 5589, PG. 595 \ EX. 16' SEICER AND WA TER EASEMENT D.B. 765, PG. 592 ACRES 'mmm LINEBEARING TABLE DISTANCE S 59'09'12" W 5.71 N 69'08'06" E 48.95 RICHMOND yAFFORDABLE HOUSING GPIN: 7906 79854 7 D.B. 5492, PG. 715 7.700 JEFFERSON DA VIS HIGH/CA Y ~- AFFORDABLE RESIDENCES L= 78. 71' R: 50. 00' D=90'11'46" T=50.17' CB=N 57'51'54" 0=70.83' N J679758.5760 E 11791125.5127 IN CHESTERFIELD II 0. 0~,~6 GPIN: 7896788292 D.B. 5055, PG. 65 ACRES 2800 TO'ER ROAD __ EX. 1~' SEWER EASEMENT DB 1582, PG 521 RICHMOND AFFORDABLE HOUSING CPIN: 7906 79854 7 D.B. 5492, PC. 715 7500 JEFFERSON DA VIS HICHWA AFFORDABLE RESIDENCES IN CHESTERFIELD II CPIN: 7906797189 D.B. 5184, PG. ,759 2640 BENSLEY COMMONS BL VD. RICHMOND AFFORDABLE HOUSING GPIN: 790679854 7 · D.B. 5492, PG. 715 r'q 7500 JEFFERSON DA VIS HIGHWA L : 78. J7' R=50. 00' D=89'48'18" T=49.83' ... CB=N ,.72'04 '$6" E C=70.59' 165. 05' 838.13' TO THE N/'L --~S 12'54'44" E ALCOTT ROAD JE??ERSON DAVIS HIGWWAY ~ VARIABLE ~ffD TH R/W PLA T ZHOWING 0.093 AND 1.342 ACRES TO BE DEDICATED CHESTERFIELD BERMUDA DISTRICT PRE~1OUS JOB NO.. S.R. ! AiVD OF TO COUNTY LAND CHESTERFIELD COUNTY, VIRGINIA. COUNTY PROJECT NO, 97-02J4 L@ EN~NEERS * ARCHITECTS * SURVEYORS PRINCE GEORGE OFFICE 4411 CROSSINGS BLVD. -- PRINCE GEORGE, VIRGINIA 2.3875-1455 - TELEPHONE: (804) 458-8685 FAX: (804) 751-~ DATE: 6-4--99 SCALE: 14100, DRAWN BY: AHPS CHECKED BY: t/t~N CALC. CHK,:. JOB NO.: 64813 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 MeetingDate: June 23, 1999 Item Number: 8.F.15.d. Subject: Acceptance of a Parcel of Land Along the South Right of Way Line of Happy Hill Road from Reeds Landing Corporation County Administrator's Comments: County Administrator: _~~ Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.834 acres along the south right of way line of Happy Hill Road (State Route ~619) from Reeds Landing Corporation, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: ~ ~' ~~~ · Harmon Attactunents: Yes ~No Title: Riqht of Way Manaqer N VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF WAY LINE OF HAPPY HILL ROAD FROM REEDS LANDING CORPORATION 13210 HAPPY HILL ROAD O~ LANDING CORPORATION ~ ~ ~__ ~~0 HAPPY ~LL ROAD GPIN: 787~tOZ ~ L5 S 34'~'0B" ~ ~5. tI . D.B. 3280, PG. 768 ~ z- _~ ~ HOWINC ~0.834 & 0.101 ACRES OF LAND TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD BERMUDA DISTRICT ~ CHESTERFIELD COUNTY, VIRGINIA. CUR~ DEL TA _ RADIUS AR~ CHOR~ BEARING FANGENT ENGINEERS * ARCHITECTS * SUR~Y~S C2 00'46'49" 367~.~ 50.~ 50.0~ S 59'44'~F ~ 25.0~ 441~ CROSS,NOS BL~. PRINCE ~EOROE, ~RGIN~A 25875-1455 C3 02~8'24' ~55.00 50.6~ 50.6~ N 60~4'59" ~ 25.3~ TELEPHONE: (804) 458-8685' FAX: ~80~} 751-0798 C4 00'46'49" 37t6.25 50.6~ 50,6t S 59'44'~' E 25.~ C5 06'42'44" 922,39 ~08.~ ~08.~ N 56'46'~4" W 54.09 DATE: 6-7-99 SCALE: ~00' C6 ~5'47'25" 265.~ 73.03 72,80 N 45~'09" W ~.75 DRA~ 8~' A~ C7 _ ~'42'44". 9~2.~ ~06.89 ~.8~ N 56'46'~4' W 5150 CHECKED B~'~N CALC, CHK.: PRE.GUS JOB NO. JOB NO.: ~569~-62 LINE TABLE LINE BEARING DISTANCE LI N 29'23"46" E 45,01 L2 S 29'52'24' W J5,00 L3 S 53'24'52" E 41,52 L4 S 53'24'52' E !13.63 L5 S J4'44'OB" W 45JI CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: 8.F. 15.e. Subject: Acceptance of a Parcel of Land Along the South Right of Way Line of Happy Hill Road from Vernon Lee Cousins, Jr. and Roxie Cousins County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.101 acres along the south right of way line of Happy Hill Road (State Route #619) from Vernon Lee Cousins, Jr. and Roxie Cousins, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Attacb_ments: YesI [No Title: Riqht of Way Manaqer VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF WAY LINE OF HAPPY HILL ROAD FROM VERNON LEE JR & ROXIE COUSINS ~P/L A CRES~\,/ ~NON LE~E "S~& ROXIE COUSINS GPIN: ?8?6451949 1`5210 HAPPy HILL ROAD O. B. J7452, PC. 7'74 REEDS LANDING CORPORATION GPIN: 7876465107 I.:72,50 HAPPy HILL ROAD D.B. J280, PG. 768 REEDS LANDING CORPORATION GPIN: 7876465'107 I`52J0 HAPPY HILL ROAD D.B. `5280, PG. ?68 O. B34 ACRES LINE TABLE LINE BEARING DISTANCE L! N 29'2`5'46' E 45.01 L2 S 29'52'24' w J5.00 L3 S 53'24'52' E 4:1.52 L4 S 53'24'52' E ItJ. 6J L5 S 34'44'08' w 45.11 E: I I ?88265. I I PLAT SHOWING 834 & 0.10! ACRES OF LAND TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD BERMUDA DISTRICT ~ CHESTERFIELD COUNTY, VIRGINIA. NCE GEORGE OFFI~ 4411 CROSSINGS BLVD. T~INCE GEORGE, VIRGINIA 23875~1455-. LEPHONE: (804) 458-8685'---'-~FAX: (804~ DATE: 6-?-99 SCALE'.. I %~100' DRAWN B~. AWS CHECKED B~WMN JOB NO.: 15691-62 CALC. CHK.: CURVE TABLE ~27~ 9f2,~9 l~.a9 I06.8.~ PRE~OUS ~8 NO. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page __ 1 ofl Meeting Date: June 23 1999 Item Number: 8.F.15.f. Subject:, Acceptance of a Parcel of Land Adjacent to the West Right of Way Line of Warbro Road from Irvin G. Hornet, Harriette M. Horner and Charles Horner, Trustee of the Estate of Charles A. Homer County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.112 acres adjacent to the west Right of Way Line of Warbro Road from Irvin G. Horner, Harriette M. Hornet and Charles Homer, Trustee of the Estate of Charles A. Homer, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Clover Hill Preparer: ~ -"~' ~ John W. Harmon Attachments: Yes No Title: Right of Way Manager VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO THE EAST RIGHT OF WAY LINE OF WARBRO ROAD FROM IRVING HORNER County L~ -,.~ Land Fill : ' ..'. LAKE W RBRO' PK ~hop Cfr OFC PK KELLERSLEY OAKHA! FARMS COUNTY OF CHESTERFIELD 30' SEWER EASEMENT 25' TEMP. CONSTRUCTION EASEMENT D.B. 3364, PG. 18 I IRVlNG. HORNER I ~ 108 PAGE J51 I GPIN 7366844944 (PT) I I I PROPERTY I UNE HORNE~ El' ~ DB 3573, PG 507 GPI~:7376829762 N $68262~6655 E AREA= 0.112 ACRES' CURVE TABLE CURVE DEL TA RADIUS ARC CHORD BEARING rANGEN I Cl 08'26'40' 1587.77 254.00 255.79 $ ,~'3'24'54" ~ I17.2l C2 03'31'50' 4512.55 278.06 278.02N ~0'5~'29' W 759.08 C3 00'$4'0~' 7475.55 74.15 74.15 N ,~3'00'~,7' W 37.08 C4 03'59'51" ~690.5B 39Z03 396.95 N ~1'H'43" W 198.60 C5 08~4'37' 1948.86 286.06 285.81 $ ,~3~4'06' E ~43.29 C6 08'2~i'4O' 1527.7,.7 225,16 224.96 ,~ 2374'54' E 112.79 C7 QQ'44'4~; 4572.55 59.47 59.47 N I.~'..7,~,',,%5' W 29.2'5 C8 08'24'37' 1870.86 274.62, 274.37 $ ~'3'24'06" E 137.55 AREA= 0.273 ACRES I ,'/,t ' COUNTY OF CHESTERFIELD ./I/i '~16' SEWER EASEMENT /.///... '~ O.B. 1808 PG. 408 AREA= /-/~f 0.305 g PROP. WAL-MART REAL ESTATE R/W BUSINESS TRUST DB ~563 PAGE 224 GPIN: 7~88811~84 £ APPROX. LOCA llON OF COUNTY OF CHESTERFIELD DRAINAGE & FILL D.B. 1544, PG. 97 LINE TABLE LII~E BEARING DISTANCE ~; 64'~,~'05" iV 45, J7 L2 N I0~8't1" ~ 64.00 L4 $ 1~'11'.~4' ~' 154.49 L5 N 22'43'24" Vl 32.19 L6 $ 47'36'1~" Vi 9.87 LZ S 23'II'J9" E JI. 45 L8 S Ig'tl'4a' E t07.72 L9 N ~'Z'J~'Z4" Vi 317.80 LIO N ,24'~0'~3' Vi 200. J6 LII N ~7'~'Z4' W 2~.12 LI2 ~ 17~4'~0" W 65.11 LI3 N 62~6'55" E 1~5~ LI4 N ~8'2~" ~ 215.66 LIS 5 7~'~'14" ~ ZO. Zt LIZ N I~1'~4" W 210.69 U8 N ~4~7'~' W IOX~ LI9 ~ 19~1'4~' E 13~80 L20 N ~7'~'24' W L21 ~ 72'48'~7" ~ 64. Z6 L22 N 62~6'55' E ~23 N 6~2'~' ~ W. 2Z L24 S 27~'74" E L25 S ~9~1'~4' E ~.20 LRVIN G. HORNER RB 108 PAGE 351 3500 WARBRO ROAD GPIN 7366844944 (PT.) PROP. 0.112 PREVIOUS JOB NO,. PLAT SHOWING ACRES, 0.305 ACRES dc 0.273 ACRES OF LAND TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD CLOVER HILL DISTRICT ~ CHESTERFIELD COUNTY, VIRGINIA, COUNTY PROJECT NO. 98-0070 TIlffMONM ENGINEERS "ARCHITECTS * SURVEYORS PRINCE GEORGE OFFIQ~ 4411 CROSSINGS BLVD. --PRINCE GEORGE. VIRGINIA 25'875-1455 · TELEPHONE: (804), 458-8685 FAX: (~,04) 751-0798 DATE: 5--~0-99 SCALE: ~'~200° DRAWN BY: AWE CHECKED BY: H/MN CALC. CHK.:. JOB NO.: lEIfII-62 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: 8.F.16.a. Subject: Request Permission to Install a 9' Masonry Wall on County Property County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Chesdin Co., L.L.C. permission to install a 9' masonry wall on County property; subject to the execution of a license agreement. Summary_ of Information: Chesdin Co., L.L.C., has requested permission to install a masonry wall on County property at the entrance to Chesdin Landing Subdivision. This request has been reviewed by staff and approval is recommended. District: Matoaca · Harmon Title: Attachments: Yes ~--~No Riqht of Way Manaqer VICINITY SKETCH CHESTERFIELD COUNTY D.[3 2695, F'C,. d25 Plhl # 7,b4-650-1861 #t47(~0 IVEY MILL ROAD PROPosED 15' C 3,630,124.O3 11,735,258.11 }gED ) 32 403 C & R REALTY L.P. DB. 2,381, PO. 1832 DB. 2381, PG. 1837 PIN # 731-650-44(}3 450() CItESDIN GREEN WAY 3,630,377 62 I1,735,274.86 PROPOSED VARIABLE WII)TII AREA TO I]E ~-~ LICENSED , ~' ~'/./ "PROPosED CHESDIN LAKE PARKWAy" NO. DELTA RADIUS LENGTH TANGENT CHORD-BRNG CHORD iI 17'4[¢'12" 517.00 160.65 80.98 S 26'10'55"E ll~O.O0 83'42'46" 40.00 58.44 55.84 S 6'46'22"W 55.38 12'50'0T' 455.00 99.28 49.84 S 54'52'49"W 99,08 PLAT SHOWING A PROPOSED VARIABLE WIDTH AREA TO BE LICENSED ACROSS THE PROPERTY 0F CHESTERFIELD COUNTY PIN ~]: 734-630-188~ MATOACA DISTRICT * CHESTERFIELD COUNTY, VIRGINIA FLOOD ZONE C - PANEL NO. 510035 0145 B Koontz. Bryant, ~.?. EN GIll E E R S ~ SURVEY MOO W£LBORNE DRIVE RICHMON0, VIRGINIA 25229 (804) 740-9200 FAX (804) 740-7338 DATE: MAY 9, 1999 SCALE: 1" = 100' CHKD BY: ~t~ DRAWN BY: SPE JOB NO: 98410 984.1OSE2.DW( CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: june 23, 1999 Item Number: 8.F. 16.b. Subject: Request Permission for a Sign to Encroach Within a Thirty-Five Foot Water Easement County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Cintas Corporation Ohio permission for a sign to encroach within a 35' water easement; subject to the execution of a license agreement. Summary_ of Information: Cintas Corporation - Ohio has requested permission for a sign to encroach within a 35' water easement. This request has been reviewed by staff and approval is recommended. District: Bermuda Prep arer: j~ob n~W .~2 r~ o nf~r''~ Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH CHESTE IELD CGUNT ISL4/1/£ Bend G&CC BEND FARRAR5 IN 2~V( QDVALE ~' RAND, i°:44,_, P.L~5 TOTAL' F',cGE. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1_ of 1 Meeting Date:_ June 2_~J_t_3 1999 Item Number: 8.F. 16. ¢. Subject: Request Permission to Construct a Florida Room and Deck Within an 8' Utility Easement County_ Administrator's Comments: County Administrator: BoardActionRequeste~: Staff recommends that the Board of Supervisors James A. and Cheryl T. Webb permission to construct a florida room and deck within an 8' utility easement; subject to the execution of a license agreement. SummaE¢ of Information: James A. and Cheryl T. Webb have requested permission to construct a florida room and deck within an 8' utility easement across Lot 19, Eaglewood Subdivision. This request has been reviewed by staff and approval is recommended. ~trict: Clover Hill Preparer :c'"',~c~hn~W .-~H2 r~'~ Attacl%ments: Yes ~ No Title: Riqht of Way Manaqer , ~",,, VICINITY SKETCH ~"~ REQUEST PERMISSION TO CONSTRUCT A FLORIDA ROOM ~AND DECK WITHIN AN 8' UTILITY EASEMENT JAMES A & CHERYL T WEBB HAMLET It{IS PROPERLY /';' /'"'~"' Ill A I-t.U.D. DEFINED FLOOD }IAZAIIO AItEA. . ~Z'~.,,v',f--"~:::" DECK AREA 13X15 FLORIDA ROOM 10X12 'fNE SURVEY I~ SUBJECT ?0 ANY EASEMENTSOF ~ECORO A~D ~'THER PERTINENT FACTS WHIC A ~ITLE SEARCH MIGHT DISCLOSE. I- ARVEY L PARRS 4~ W. ~UNDRED CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: 8. F. 16. d. Subject: Request for a Private Water Service Within a Private Easement for a Residence at 3901 Old Gun Road West County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve a request for a private water service for a residence at 3901 Old Gun Road West and authorize the County Administrator to execute the water connection agreement. Summary_ of Information: W. Philip Morrissette, III has requested approval for a private water service within a private easement to serve a residence at 3901 Old Gun Road West. This request has been reviewed and staff recommends approval. District: Midlothian John W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST FOR A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT FOR A RESIDENCE AT 3901 OLD GUN ROAD WEST COt ']Millhaven LS J&MES · RIVEI~ WEST RIVER OAKS REEDS ~' Itap! BLUFF ~D RAMS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: 8. F. 17. a. Subject: Approval of Contract for the Purchase of a Parcel of Land South of Cogbill Road County_ Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve the purchase of a parcel of land south of Cogbill Road and authorize the County Administrator to sign the contract and deed. Summary ofInformation:staff requests that the Board of Supervisors approve a contract for the purchase of a parcel of land containing 2.504 ± acre as shown on the attached plat, from Louise R. Branch, (Widow), for $115,000.00 for the expansion of Meadowbrook High School. On May 25, 1999, the Board of Supervisors set a public hearing for June 23, 1999, to consider the exercise of eminent domain for the acquisition of this property. If the Board approves the contract for purchase, the public hearing will no longer be necessary. Funding for this purchase and associated closing costs is available through the 1997 General Obligation Bonds. District: Dale John W. Harmon Attacb_ments: Yes No Title: Right of Way Manaqer N 6~34 4937 91 9709 5046 92 5040 7 5500 41 5127 74 51~.5 31 2641 5o~7 :~2 3747 50~5 5654 5009 INDEXED ON 778-6~32 79 0507 5111 99 650o4 5o3t ~30 4876 5 4O 8884 50~0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Juna 23, 1999 Subject: Approval of Contract for Adjacent to Cogbill Road the Item Number: 8. F. 17. b. Purchase of a Parcel of Land County_ Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve the purchase of a parcel of land adjacent to Cogbill Road and authorize the County Administrator to sign the contract and necessary deed. Summary ofInformation: Staff requests that the Board of Supervisors approve a contract for the purchase of a parcel of land containing .352 ± acre as shown on the attached plat, from Harold C. Wingfield and Merle W. Wingfield for $2,000.00 for the expansion of Meadowbrook High School. Funding for this purchase and associated closing costs is available through the 1997 General Obligation Bonds. District: Dale John W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer RD TRAMP FA; ROCK SP FI OK FARMS Ii ~ New Irongate VJ]}a Sho I GATEBRII)GE PL 2 GATEBRIOGE Ivary Church the CMA STONEI IDGE GARL$ HEIGH 50OO Plaza VILLAGE MASON N' o 4849 66`14 49~7 91 9709 o 5046 g2 5040 7 ,,3619 55~)0 I~"ADOWBRO0 K H$ 41 5127 74 8936 51~5 31 2641 5017 4~5 32 ,1747 50~5 95 58.77 5015 5654 5o~9 g8 §!31 50~i INDEXED ON 778-682 79 0507 99 6504 50~1 30 48,,7s 5100 4O 5030 VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, June 22, 1999, at seven-thirty o'clock in the Public Meeting Room at the Chesterfield County Courthouse Complex PRESENT: Thomas L. Wootton, Jr., Chairman Elizabeth B. Davis, Vice-Chairman Dianne E. Pettitt James R. Schroeder, D.D.S. Marshall W. Trammell, Jr. RESOLUTION WHEREAS the School Board and Board of Supervisors have realized the need to purchase additional land for the Meadowbrook High School renovation project; and, WHEREAS the negotiations to purchase additional land have now been completed to purchase 2.504 acres, more or less, from Louise R. Branch at a cost of $115,000 plus closing costs; NOW THEREFORE BE IT RF_~OLVED that on motion of Mrs. Davis, seconded by Dr. Schroeder, the School Board requests the Board of Supervisors to approve the purchase of this property. William~{~. BosWell Jr.,'Superi~tendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 MeetingDate: June 23, 1999 Item Number: 8.F.17.c. Subject: Approval of Contract to Lease a Tower Site for the County's Emergency Communications System County_ Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve a contract to lease a tower site for the County's Emergency Communications System and authorize the County Administrator to execute the contract and lease agreement. Summary_ of Information: Staff requests that the Board of Supervisors approve a contract to lease a tower site for the County's Emergency Communications System from Dry Bridge Partnership. This is one of the sites identified for the County- wide Emergency Communications System. Additional sites will be submitted for approval when terms and conditions have been finalized. Zoning and substantial accord approvals have been received. The lease is contingent on FAA and FCC approval. Approval is recommended. District: Midlothian John W. Harmon Attach_merits: YesI INo Title: Riqht of Way Manaqer CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin(] Date: June 23. '1999 Number Bud.qet and Mana.qement Comments: This item requests the approval of a contract to lease a tower site for the County's new Emergency Communication System. Terms of the lease specify annual rental payments to be fixed for an initial five-year term, with the option to renew the lease at increased rates for four subsequent five-year terms. Should the County exercise all renewal options, the total lease payments over the 25-year period would be $337,199. The breakdown of the costs associated with each of the five-year terms is as follows: First five-year term: Second five-year term: Third five-year term: Fourth five-year term: Fifth five-year term: TOTAL: $ 50,000 57,500 66,125 76,044 87,450 $337,119 Staff recommends that the first year of the lease be funded with General Fund dollars re-allocated from the Communications Upgrades capital project. While the project budget did not specifically anticipate this need, project contingency funds are available. Staff will identify funding sources for subsequent annual lease payments in future County budget cycles. Consequently, future annual lease payments are subject to future appropriations by the Board. Preparer: ~ C ~"~1'~ Title: Director, Budget & Manaflement Rebecca T. Dickson A Df-3 Y BRIOGE PAR TNERSHIP VIR~INfA GENERAL PAR TNERSHIP DB 1752 PC 1402 TAX ID NO.: 713708436500000 ~iSl DRY BRIDGE ROAD ~!ARKER SLAKE FOUND---... ROD $£f ROD SEt' 0.22,0 ROD sEr ,%. AC SET CFW CABLE, INC. A VIRGINIA CORPORA TION DB 2692 PO 875 TAX ID NO.: 71.3708952900000 ~201 DRY BRIDGE ROAD PLA T SHO WING A 0.230 ACRE PARCEL OF LAND FOR COMMUNICATIONS TO ~rER ON THE PROPERTY OF DRY BRIDGE PARTNERSHIP MIDLOTIIIAN DISTRICT, CttESTERFIELD COUNTY, VIRGINIA SURVEYORS "ENGINEERS ~ PLANNFRS .... CORPORATE HEADQUARTERS 711 N. COURTHOUSE ROAD RICHMOND, VIRGINIA 23236-4099____~ TELEPHONE: (804) 794-3500 --FAX: i804) 794-767,9- DA rE: 4/15/99 SCALE. I"= 50' DRA WH B K' PCB CHECKED BY:' ~,_,..J :~ JOB t, lO... 18489-06 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: 8.F.18. Subject: Request to Exercise Eminent Domain for the Acquisition of a 20' Water Easement and a Variable Width Temporary Construction Easement for the Ruffin Mill Waterline Project County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the County Attorney to proceed with Eminent Domain for the acquisition of a 20' water easement and a variable width temporary construction easement across the property of Steven Minor and Emily Minor or their heirs. Summary_ of Information: Staff has been unable to locate Mr. or Mrs. Minor, determine if they are living or deceased or locate any heirs. The property has been abandoned for many years and it is necessary to proceed with the use of eminent domain for the health and safety of the public. Staff will continue to try to locate Mr. and Mrs. Minor or their heirs and negotiate a settlement. District: Bermuda Attacknnents: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST TO EXERCISE EMINENT DOMAIN FOR THE ACQUISITION OF A 20' WATER EASEMENT AND A VARIABLE WIDTH TEMPORARY CONSTRUCTION EASEMENT FOR THE RUFFIN MILL WATERLINE PROJECT ENON ES AN ~ ~ i o~-£,~ .~,/,~ ~ Fort Wead~ Howlett Line Park z w ,.,.<,IT owd 0 Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: 8.F 19. Subject: Acceptance of a Quitclaim Deed from Virginia Power for an Easement Across Royal Birkdale Boulevard County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept a quitclaim deed from Virginia Power for an easement across Royal Birkdale Boulevard and authorize the County Administrator to execute the deed. Summary_ of Information: Prior to accepting Royal Birkdale Boulevard into the State secondary road maintenance system, VDOT requires the quitclaim of a portion of an exitinc Virginia Power easement containing 0.126 acres, within the right of way. Approval is recommended. District: Matoaca John W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH ACCEPTANCE OF A QUITCLAIM DEED FROM VIRGINIA POWER FOR AN EASEMENT ACROSS ROYAL BIRKDALE BOULEVARD EOREST WO0~ LA MILL SPRING MILL SPRING O.AK I(NOLL C RENT CREEK I LE EX..30' VA. F, OWER ESM'T. ~ 0.8. 199z ;~s. ~7~5 ~ R:~o. oo' \ L= 7,3. 29' T=38.81' De1=46'39'24" \ ChS=NO i 'S l ' l $"~x~ F'ROPOSED Ch= 71.28' 8/RK OALE SEC. I I /t,~ILHAU$ CORPORA T/ON, A VtRCINIA CORPORA T/ON 0.8.3414 PC. 509 .'" ZONED: R- $ C.U.P.O. .'" TAX I.D. ff72565495JTO0000 ....... R = 682. 22' ',, L=22.57' T= 11.25' 0e1=01'5,3'25" Ch £ = S26 '0 7'40 "E ' Ch =22. 51' , ~,t~'' szE',~9',~6"E 8~.~' To ~ NORTH LINE' OF NORTH SP,~INC .~ BL VS. EXTENOEO. 930~ ROYAL BIRKDALE DRIVE MILHAUS CORPORA T/ON, A VIRGINIA CORPORA T/ON D.8. J414 PG. 509 ZONED: R- 9 C.U.P.D. TAX I.D. ff?25664993700000 9`301 ROYAL B/RKDALE DRIVE r=42.0~' \ Del= 45 '34 '22," ChB=N49'5 ;~ JS'hW Ch = 77. 46' \ \ PLA T SHOWING A t:tgR TION \ OF A 30' k ViRGINIA t:tgWER EAS~ FOR QU1TCZAiM ACROSS ROYAL B1RKDALE BOULEVARD MATOACA Df STRICT * CHESTERFIELD COUNTY, VIRGINIA ENGINEERS ' ARCHITEC?S ' SURVEYORS CORPORATE HEADQUARTERS 711 N. COURTHOUSE ROAD RICHMOND. VIRGINIA 23256-~099 -TELEPHONE[: (804-) 79~--3500 FAX: (804-) 79~-7839- DA TE: O J/lo/g9 SCALE: '/" = 50' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: 8.F.20. Subject: Request to Quitclaim a Portion of a 16' Drainage Easement (Private) Across the Property of Crown Golf Realty, L.L.C. County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' drainage easement (private) across the property of Crown Golf Realty, L.L.C. Summary of Information: Crown Golf Realty, L.L.C. has requested the quitclaim of a portion of a 16' drainage easement (private) across its property as shown on the attached plat. A new easement has been executed to replace this portion of easement. Staff has reviewed the request and recommends approval. District: Bermuda John W. Harmon Attacl~aents: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A DRAINAGE EASEMENT (PRIVATE) ACROSS THE PROPERTY OF CROWN GOLF REALTY LLC ,%, \\ \ \ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 MeetingDate: June 23, 1999 Item Number: 8.F.21. Subject: Approval of the Purchase of a Parcel of Land for an Existing Sewer Line East of Coach Road County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve the purchase of a parcel of land for an existing sewer line from Marvin D. Goodrich, III, sole surviving heir of the shareholders of the Goodrich Corporation and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land containing 0.7 acres, more or less, for $2,000, lying east of Coach Road as shown on the attached map. Approval is recommended. District: Bermuda Preparer: ~ -~. ~--n J~hn W. Harmon Attacb_ments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH APPROVAL OF THE PURCHASE OF A PARCEL OF LAND FOR AN EXISTING SEWER LINE EAST OF COACH ROAD Battlefield Park CSX CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1, of 1 Meeting Date:_ Jun~ 1999 Item Number: 8. F. 22. a. Sub_iect: Conveyance of an Easement to Virginia Electric and Power Company County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisor~ and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install an underground power line to provide service to the Meadowville Wastewater Pump Station located at 1398 Bermuda Hundred Road. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install an underground power line to provide service to the Meadowville Wastewater' Pump Station located at 1398 Bermuda Hundred Road. District: Bermuda · Harmon Attachments: YesI INo Title: Right of Way Manaqer VICI~,I!TY SKETCH CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY IND PK" ~emerial Park .~Jaunt leasaat 9aOt t~ .,¥t~ I '~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1.of 1 Meeting Date: june 23, 1999 Item Number: Subject: Conveyance of an Easement to Bell Atlantic-Virginia, 8.F.22.b. Inc. County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Inc. to install underground cable to provide service for the new Centralia Fire Station #17, located on Chester Road. Summary_ of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Inc. to install underground cable to provide service for the new Centralia Fire Station ~17, located on Chester Road. District: Bermuda John W. Harmon Attachments: Yes ~__~No Title: Right of Way Manager VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO BELL ATLANTIC-VIRGINIA INC CENTRALIA FIRE STATION # 17 II CDI Telecommunications, Inc. A DIVISION OF CDI CORPORATION 812 Moorefield Park Drive, Suite 102 Richmond, VA 23236 (804) 560-6882 DISTRICT: BER~4UDA B/A EST./R.O. NO. 83363-RIV DATE: ~4AY 18, 1999 R/W PERMIT NO: BC-100442-R mmmmmmm PLAT SHOWING BELL ATLANTIC-VIRGINIA, h-NC. EASEMENT ON THE PROPERTY OF COUNTY OF.CHESTERFIELD COUNTY: CHESTERFIELD WIRE CENTER: COGBILL PREPARED BY: CDI / SHB CENTRALIA FIRE STATION #17 9501 Chester Road, Chester, Virginia STATE: VZRGINZA CD! W.O. NO: 982216 SCALE: NTS SHEET ~ OF ~ DENOTES 15' WIDE BELL ATlANTIC-VIRGINIA, INC. EASEMENT AS SHOWN HEREON. ~ ~ CHESTERFIELD COUN?~ BOARD OF SUPERVISORS Page ~_.._of 2.~_. AGENDA Meeting Date: June 23, 1999 ltemNumber: $.F.23. Subject: Appropriate CDBG and HOME Program Income for FY2000 Count~ Administrator's Comments: CountyAdministrator: BoardAction Requested: Appropriate $4,000 in CDBG program income and $45,000 in HOME program income for FY2000. Summary of Information: Chesterfield receives program income from various activities (i.e. sale of homes, housing rehabilitation) through the CDBG and HOME programs. The program income received from these activities must be expended on eligible CDBG and HOME funded projects such as homes and housing rehabilitation. The U.S. Department of Housing and Urban Development requires that entitlement communities expend the program income received before drawing down federal dollars. Preparer: +.~~~ , ' Title: CDBG Director Thomas Tayl~r Attachments: [-'-1 Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetine Date: June 23. 1999 Number Bud.qet and Mana,qement Comments: This request to appropriate an estimated $49,000 in program income for FY2000 will supplement HOME and CDBG funds already appropriated in the FY2000 budget. HUD rules require entitlement communities to expend program income prior to drawing down federal dollars. Approximately $4,000 in CDBG funds will be used for the Business Revitalization Coordinator position expenses and an estimated $45,000 in HOME funds will be used to supplant funding already appropriated for the In-house Rehabilitation Specialist position expenses. This action will free up appropriations which could be reallocated to other eligible existing programs/projects. Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: 8. F. 22. c. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install underground primary cable to provide power for the new Centralia Fire Station #17, located on Chester Road. Summary_ of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install underground primary cable to provide power for the new Centralia Fire Station # 17, located on Chester Road. District: Bermuda Preparer: John W. Harmon Attach. merits: Yes No Title: RiGht of Way ManaGer VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY CENTRALIA FIRE STATION # 17 ~ ~AUN /~ KJngslanm .... 2~ __ ~-- First  //~ ~A~ HOLIDAY ~ o~wo~ K Radio b Location of Boundan/Unes of Right of Way /JOT' 7-O VIi~GI~IIA POI~E~ Plat to Accompany Right-of-Way Agreement COR 16 Vi~inia EIectdc and Power Company District District -Te~=~C:~e- Bec-e~,g h County - ~ State Office Plat Number Estimate Number Grid Numl2~' otoroi OIIG~ t'h 0 1 ~Z- - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: 8.F.22.d. Subject: Conveyance of an Easement to Bell Atlantic-Virginia, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Inc. to replace the underground telephone cable system that provides service for the C. E. Curtis Elementary School. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Inc. to replace the underground telephone cable system that provides service for the C. E. Curtis Elementary School. District: Bermuda Preparer: jo~~hnW · Harmon Attacb_ments: Yes No Title: Right of Way Manaqer VICINITY SKETCH ~"~ CONVEYANCE. OF AN EASEMENT TO BELL ATLANTIC-VIRGINIA INC C E CURTIS ELEMENTARY SCHOOL Bapt - ,DENSEWO01 coif ES ESTATES /0-- .CDI Telecommunications, Inc. A DMSION OF CDI CORPORATION 812 Moorefield Park Drive, Suite 102 Richmond, VA 23236 (804) 560-6882 Pcep~ured £o~' Bell Adantic- Vi~Kim'a,Iac. AREA: 8300/TAX DISTRICT: 2199 B/A EST.]ILO. NO: 95907-RIV DATEr. MAY 11, 1999 R/W PERMI"r NO: BC-100418-R COUNTY: CHESTERFZELD WIRE CENTER: CHESTER PREPARED BY: CD! ] SHB PLAT SHOWING 15' WIDE BELL ATLANTIC-VIRGINIA, INC. EASEMENT UPON COUNTY OF CHESTERFIELD PROPERTY LYING ALONG RTE. 10 IN CHESTER, VIRGINIA (C. E. CURTIS ELEMENTARY SCHOOL / THOMAS DALE HIGH SCHOOL) STATE: V/RGINIA CDI W. O. NO: 982247 SCALE: N.T.S. SHEET OF . Meeting Date: June 23, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page Item Number:, lo fl 8.F.24. Subject: Consideration of an Agreement with the Chesterfield County School Board for the Use of School Buses for Programs Conducted by the Department of Parks and Recreation County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute the agreement in a form approved by the County Attorney. Summary of Information: Under state law, local school boards may agree to provide for the use of school buses by the County for public purposes. Historically, the Department of Parks and Recreation has utilized school buses to transport participants in various summer programs and camps. In addition, school buses are used by Parks and Recreation for various historical programs held periodically at Henricus and Dutch Gap. Last year, this arrangement was formalized to include language required by the state-enabling legislation. The Department of Parks and Recreation reimburses the School Board for mileage and driver expense. The cost has averaged approximately $6,000 annually over the past four years. Representatives of the School Board and the Department of Parks and Recreation have been involved in the drafting process and support the agreement. No additional funding for personnel or equipment is anticipated as a result of entering into this agreement. It is requested that the Board authorize the County Administrator to execute the agreement on behalf of the County. Steven L. Micas 1305:44875. Attachments: lYes []No AGREEMENT This Agreement, effective July 1, 1999, by and between the CHESTERFIELD COUNTY SCHOOL BOARD C School Board"), and CHESTERFIELD COUNTY, VIRGINIA ("County"), as authorized by the Chesterfield County Board of Supervisors at their regular meeting of June 23, 1999, provides as follows: 1. Pursuant to Virginia Code § 22.1-182, the School Board agrees to provide for the use of school buses for public purposes by the County's Department of Parks and Recreation, including, but not necessarily limited to, the activities set forth on Attachment 1 to this Agreement. 2. The County agrees to reimburse the School Board in full for the proportionate share of any and all costs, both fixed and variable, incurred by the School Board attributable to the use of the buses pursuant to this Agreement. 3. To the extent permitted by applicable law and the Constitution of the Commonwealth of Virginia, the County shall indemnify and hold handless the School Board from any and all liability by virtue of the use of school buses pursuant to this Agreement. 4. The County acknowledges that under Virginia Code § 22.1-183, a school bus licensed in the Commonwealth of Virginia cannot be operated on the public highways of the Commonwealth for the purpose of transporting persons other than school personnel, school children, or elderly or mentally or physically handicapped persons, unless the letters of identification and the school bus traffic warning lights on the front and rear of the school bus are covered with some opaque detachable material. The County agrees that it shall comply with Virginia Code § 22.1-183 when utilizing school buses for public purposes as authorized by this Agreement. 5. The initial term of this Agreement shall be from July 1, 1999, through June 30, 2000. The Agreement shall automatically renew for successive one year terms through June 30, 2002 (July 1, 2000 through June 30, 2001; July 1, 2001 through June 30, 2002) unless either party notifies the other, in writing, of its intent to terminate the Agreement no later than May 31st of each term. 6. The obligations under this Agreement shall be subject to the appropriation of sufficient funds therefor by the Board of Supervisors of the County of Chesterfield. Notwithstanding any contrary provisions herein this Agreement shall terminate immediately, without notice and without any liability therefor, in the event of non-appropriation of funds for the subsequent fiscal year. CHESTERFIELD COUNTY SCHOOL BOARD BY: TITLE: CHESTERFIELD COUNTY, VIRGINIA APPROVED AS TO FORM: BY: Lane B. Ramsey County Administrator Assistant County Attorney 1305(00):44877.1 2 ATTAC~ 1 ~ummer Day Camps 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Huguenot Park Alberta Smith Elementary School Reams Road Elementary School Ettrick Elementary School Bellwood Elementary School Bensley Elementary School Beulah Elementary School Chalkley Elementary School Harrowgate Elementary School Camp Chesterfield Summer Adventures Community_ Based Teen Centers 2. 3. 4. Greenfield Teen Center Meadowbrook Teen Center Clover Hill Teen Cemer Ettrick/Matoaca Teen Center Henricus/Dutch Gap Variety of historical programs throughout the year. Approximately 4-5 programs annually. PI/cln/C6W/c:chiefs/agree.bus Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 23, 1999 Page 1 of 1 Item Number: 8.F. 25. Subject: Appropriate $1,447.20 to the Industrial Development Authority for the Purpose of Renewing the Option to Purchase Approximately 33.5 Acres of Land located at 1311 Meadowville Road from the Harold G. Peters' Limited Family Partnership Related to the Creation of The Meadowville Technology Park County Administrator's Comments: County Administrator: Board Action Requested: Appropriate $1,447.20 to the IDA for the purpose of renewing its option with the Harold G. Peters Limited Family Partnership Summary of Information: The Industrial Development Authority, with the support of the Board, has acquired various property interests in property necessary to establish the Meadowville Technology Park. Some property has been acquired in fee, other property has been optioned. One piece of property containing approximately 33.5 acres located at 1311 Meadowville Road was optioned by the Industrial Development Authority in May, 1998 for a purchase price of $12,500 per acre. The option was acquired for nominal consideration in the first year, but the cost of renewing the option this year is equal to the increase in real estate taxes that the property owners incurred for 1999. The property owners have received their real estate assessments and tax statements for 1999. The assessment on the property has increased significantly resulting in a increased tax liability of $1,447.20. In order to preserve the Industrial Development Authority' s exclusive right to acquire this parcel in connection with the development of the Meadowville Technology Park, payment in the amount of $1,447.20 must be made to the land owners. Staff recommends that the Board appropriate $1,447.20 to the Industrial Development Authority for the purpose of renewing the option on the subject property for another year. Preparer: ~ , ~coQ Title: County Attorney Steven L. Micas 0621:45093. Attachments: [] Yes B No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: June 23, 1999 Page 1 of Item Number: 8.F.26. Subject: Request for the Planning Commission to Consider Recommendations Regarding the Amortization of Billboards and Setting a Public Hearing for the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Refer consideration of revisions or repeal of the outdoor advertising ordinance to the Chesterfield County Planning Commission for their recommendation and to "double-advertise" the consideration in order to hold a public hearing of the Board of Supervisors on July 28, 1999. Summary_ of Information: On July 22, 1992, the Board of Supervisors passed an ordinance prohibiting new billboards in the County and classifying all existing outdoor advertising signs as nonconforming uses. The ordinance further created an amortization period for nonconforming outdoor advertising signs of seven years. As a result, all billboards in the County not located on federal aid highways must be removed by July 22, 1999. A map indicating the location of billboards on federal aid and non-federal aid highways is attached. The map also depicts the locations of billboards on highways whose classification is disputed by the billboard industry. A listing of impacted property owners is unavailable as billboards are taxed as personal property by the Commissioner of Revenue, whose files are protected from disclosure. With the amortization deadline approaching, the Board of Supervisors has three options available: Enforce the existing ordinance requiring removal; Delay the effective date of the ordinance; or Repeal the existing ordinance. (continued) Steven L. Micas Attachments: · Yes [] No Title: County Attorney 2000:45090.1 I# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: Mr. McHale has requested that these options be referred to the Planning Commission for a recommendation. If the matter is "double-advertised," the Board would hear the matter on July 28, 1999. If the Board is actively reviewing a change in the ordinance, staff will not enforce the existing amortization requirement until that review is completed. 0800:45090.1 Location of Billboards in County Federal Aid Highways Route 10 (east of 1-95) Route 60 (west of Powhite) Route 360 (all) Interstate 95 (all) Chippenham Parkway Sub -total 11 10 28 18 5 72 Non-Federal Aid Highways Route 10 (west of 1-95) Route 60 (east of Powhite) Jefferson Davis Highway River Road Genito Road Ruthers Road Turner Road Willis Road 3 12 33 2 1 1 2 1 Sub-total 55 RECAP FEDERAL AID HIGHWAYS NON-FEDERAL AID HIGHWAYS TOTAL 72 55 127 1999 SURVEY OF BILLBOARDS TYPES OF ADVERTISING DISPLAYED Federally and Non-Federally Funded ROads Type of Advertising Tobacco Restaurants Automobiles & Auto Dealerships Residential Developments TV / Radio / Cable / Cell Phones Hotels & Motels Public Service Messages Hospitals & Insurance Companies Other (includip. ~ businesses & commerciat developments) Blank Products (including gas stations , & gas prices) TOTALS Number of Signs 19 45 7 12 20 27 42 16 36 24 276 Number of Chesterfield Businesses 17 4 4 10 4 17 3 (Sign Company idsS~ace Available' 12 71 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~q Date: June 23¢ 1999 Item Number: 8. F. 2 7. .Subject: Establish the Maximum Acceptable Cash Proffer Amount Per Dwelling Unit for FY2000 County Administrator's Comments. County Administrator: 7__ O0. Board Action Requested: The Board is requested to set the maximum acceptable cash proffer amount per dwelling unit for FY2000. Summary of Information: In accordance with the Board of Supervisors cash proffer policy, each year, staff calculates the fiscal impact per dwelling unit for selected capital facilities and presents this information to the Board. Based on figures presented, the Board establishes a maximum acceptable cash proffer amount per unit for the upcoming fiscal year. Staff has calculated the net cost for FY2000 at $6617 per dwelling unit, compared to the current FY99 amount of $6596. In addition, the Marshall & Swift Building Cost Index would allow for a 1.3% increase in existing proffered amounts where such proffers were approved. For FY99, the Board established a maximum acceptable cash proffer amount per dwelling unit of $6200. Staff has also reviewed the Board's cash proffer policy. recommended policy revisions for FY2000. There are no Preparer: Title: Rebecca T. Dickson Director, Budget & Management Attachments: Yes ~-]No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June ?.3. 1999 Item Number: Summary of Information (cont.): Staff recommends establishing the following maximum acceptable amounts per dwelling unit for FY2000: 1. For new zoning cases, $6200 per dwelling unit. The net cost figure for FY2000 is essentially unchanged from FY99, thus, no change in the maximum acceptable amount is recommended. 2. For previously approved cases, the amount established for FY99, not to exceed $6200 (the recommended maximum amount for new zoning cases) per dwelling unit. The 1.3% increase for the Marshall & Swift Building Cost Index adjustment is not recommended since this may cause previously proffered amounts to exceed the new maximum. There are no recommended policy revisions. Action requested: Establish the maximum acceptable cash proffer amounts per dwelling unit as outlined above. Annual Net Cost Calculation FY2000 FY99 FY98 Schools $3,316 $3,240 $3,103 Parks 703 730 633 Libraries 282 317 328 Fire Stations 268 282 286 Roads 2,047 2,027 2,469 TOTAL $6,617 $6,595 $6,819 Change over prior year 0.32% -3.28% 2.70% CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~ Date: June 23, 1999 Item Number: s. F. 2 S. Subject: Authorize the County Administrator to Enter Into Revised Contracts with Schools for Warehouse and Mail Delivery Services County_ Administrator's Comments' County Ad m inistrator: Board Action Requested' Staff requests that the Board of Supervisors authorize County Administrator to enter into new contracts with the Schools for Storeroom and Warehouse Services and Internal Distribution and Postal Operations Services. Summary_ of Information: In July, 1993, the Board of Supervisors and the School Board authorized the consolidation of warehouse and mail services with Schools providing these services to School offices and County departments. The contracts executed at that time specified how these services should be accounted for in the financial records. County and School Accounting, Budget and Finance staff have agreed to change howthese services are accounted for to simplify processes for several staff. The new contracts reflect this change which has been incorporated into the adopted FY2000 budget. The services provided will not change, only the supporting accounting procedures. Preparer: Attachments: Yes ~ No Title: Deputy County Administrator Memorandum of Agreement for Storeroom and Warehouse Operations between Chesterfield County School Board and County of Chesterfield, Virginia 1221:45087.1 STOREROOM AND WAREHOUSE OPERATIONS AGREEMENT THIS AGREEMENT made as of this __ day of ,1999, by and between the School Board of the County of Chesterfield, Virginia, a political subdivision of the Commonwealth of Virginia (hereinafter the "School Board") and the County of Chesterfield, Virginia, a political subdivision of the Commonwealth of Virginia (hereinafter the "County"). WHEREAS in 1993 the County and the School Board a. greed to combine and merge its warehouse and distribution operations to enjoy operational advantages and efficiencies which result in lower costs; and WHEREAS, the County and School regard this consolidation as a success and wish to extend the operating agreement. NOW, THEREFORE, in consideration of the premises and the mutual covenants of the parties to this agreement, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the County and School Board hereby agree to continue the operation of their warehousing and distribution operations (WDO) under the control of the School Board in accordance with the terms and conditions set forth as follows: ARTICLE I -- TERM OF AGREEMENT AND SCOPE OF OPERATIONS 1.1 This Agreement shall commence on July 1, 1999, and shall remain in full force and effect for each fiscal year thereafter unless either party shall give the other party written notice of termination. Such termination notice must be sent no later than April 1 to be effective on July 1 of the same calendar year prior to such proposed termination date. If such notice is sent at~er April 1, the termination will be effective on July 1 of the following calendar year. 1.2 The School Board shall operate the consolidated storeroom and warehouse and 1221:45(187.1 - 1 - perform the services described in Schedule A. 1.3 The School Board will develop a catalgg for use by the County agencies and provide procedural guidance. The catalog will list items available through the warehouse and the procedural guidance will provide instructions for requisitions, costs, returns, billings and inquiries. 1.4 The consolidated storeroom and warehouse will sell supplies to schools and/or school departments at cost. A surcharge in the amount of 26% of the cost of purchase materials will be included in the sales of inventoried items to County departments. The surcharge will recoup the overhead costs and provide for future equipment purchases related directly to the operation of the consolidated storeroom and warehouse. If it is necessary to modify the surcharge amount, it will be done effective on the beginning of a fiscal year by providing written notice of the modification prior to April 1 of the preceding fiscal year. For items purchased directly by the user a nominal handling fee will be charged for items handled and stored in the warehouse. 1.5 The County will provide and maintain access for the Schools' warehouse computer system into the County's automated financial/purchasing system for the purpose of uploading warehouse requisitions and for facilitating appropriate posting of expenditure transactions to the budgets of County agencies and corresponding revenue transactions. ARTICLE II -- FUNDS AVAILABILITY 2.1 Both parties to this Agreement shall be bound to the terms and conditions as set forth herein only to the extent that there are funds available to perform its obligations hereunder. Either party may terminate this Agreement without penalty if the School Board or the County's Board of Supervisors fails to appropriate, by June 30th of each fiscal year, the funds necessary for this Agreement. 1221:45087.1 - 2 - ARTICLE III -- FACILITIES USE AND MAINTENANCE 3.1 The School Board will have operation,al control of the County WDO facility located at 6603 Public Works Court as well as additional warehouse facilities located at 6808 Krause Road West if needed and if such future additional use is agreeable to the County. 3.2 Ownership and routine maintenance of the warehouse facility at 6603 Public Works Court will remain the responsibility of the County. However, County access to the facility for such maintenance shall be limited to warehouse operational hours unless special arrangements are coordinated with the School Board's Manager of Warehouse Services. 3.3 Upon termination of this Agreement the School Board shall immediately return use of County warehouse facilities to the County. ARTICLE IV -- RECORDS MAINTENANCE 4.1 The School Board shall maintain complete and accurate records to substantiate its charges for inventory sales. Such records will validate per item costs of inventoried items and surcharge computations. 4.2 Upon request the County shall have the right to inspect, audit and copy such records and any other financial records related to the consolidated storeroom and warehouse operation. ARTICLE V -- INDEPENDENT CONTRACTOR 5.1 Neither the School Board nor any of its employees shall be deemed to be employees of the County for any purpose. Neither the County nor any of its employees shall be deemed to be employees of the School Board. ARTICLE VI -- ASSIGNMENT 6.1 This Agreement shall be binding upon and shall inure to the benefit of the parties and 1221:45087.1 - 3 - their successors. 7.1 This Agreement shall not be assignable by the parties. ARTICLE VII -- NOTICES All notices or other communications given or required to be given under this Agreement shall be in writing, and shall be deemed to have been given when hand delivered; or if delivered by mail, such notice shall be sent by registered or certified mail, return receipt requested, or by first class, postage prepaid. If sent by first class mail, such notice shall be deemed to have been delivered or received on the fifth (5) day following the deposit of such notice in the United States mail. 7.2 All notices required hereunder shall be addressed as follows: If to the School Board: Dr. William C. Bosher, Jr., Division Superintendent P.O. Box 10 Chesterfield, VA 23832 If to the County: Mr. Lane B. Ramsey, County Administrator P.O. Box 40 Chesterfield, VA 23832 ARTICLE VIII -- WAIVER 8.1 The waiver by either party of a breach of any provision of this Agreement by the other party shall not operate or be construed as a waiver of any subsequent breach. ARTICI,E IX -- MISCELLANEOUS PROVISIONS 9.1 This Agreement is the entire understanding between the parties and supersedes all previous negotiations, representations or agreements either written or oral. This Agreement shall not be amended, altered or modified unless such amendment, modification or alteration is written, signed 1221:45087.1 - 4 - by both parties and attached hereto. 9.2 When used herein, the singular shall be held to include the plural, the male gender shall include the female gender and the neuter, and vice versa. 9.3 If any provision of this Agreement is found by a Court of competent jurisdiction to be invalid, void or illegal, then such provision shall be deemed to be stricken herefrom, and this Agreement, as so modified, shall remain in full force and effect. 9.4 The School Board and County agrees that the validity and construction of this Agreement shall be governed by the laws of the Commonwealth of Virginia. Any dispute between the parties which cannot be resolved between them shall be resolved in the Circuit Court of the County of Chesterfield, Virginia and in no other venue. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written. School Board of the County of Chesterfield, Virginia By: Chairman Clerk Approved as to Form School Board Attorney 1221:45087.1 -5- County of Chesterfield, Virginia BY: County Administrator Approved as to Form Assistant County Attorney 1221:45087.1 -6- SCHEDULE A Scope of Services The School Board agrees to provide and the County agrees to use the following services: Storeroom services: School will provide a storeroom from which office supplies and material may be purchased and delivered. Warehouse services: Schools will buy, store and deliver custodial supplies to central points, store and deliver computer paper,' forms and envelopes unique to various County departments, and provide a long term storage area in the Kingsland school annex or any other location acceptable to both parties. 1221:45087.1 -7- Memorandum of Agreement for Consolidated Internal Distribution and Postal Operations between Chesterfield County School Board and County of Chesterfield, Virginia 6/3/99 MEMORANDUM OF AGREEMENT FOR CONSOLIDATED INTERNAL DISTRIBUTION AND POSTAL OPERATIONS THIS AGREEMENT made as of this ~ day of , 1999, by and between the School Board of the County of Chesterfield, Virginia, a political subdivision of the Commonwealth of Virginia (hereinafter the "School Board") and the County of Chesterfield, Virginia, a political subdivision of the Commonwealth of Virginia (hereinafter the "County"). WHEREAS the County and School Board have combined and merged their separate Internal Distribution and Postal Operations (IDPO) into a consolidated service under the control of the School Board in accordance with the terms and conditions set forth as follows: ARTICLE I - TERM OF AGREEMENT AND SCOPE OF OPERATIONS 1.1 1.2 1.3 1221:45015.1 This Agreement shall commence on July 1, 1999, and shall remain in full force and effect for each fiscal year thereafter unless either party shall give the other party written notice of termination. Such termination notice must be sent no later than April 1 to be effective on July 1 of the same calendar year prior to such proposed termination date. If such notice is sent after April 1, the termination will be effective on July 1 of the following calendar year. The School Board shall operate the IDPO Center and shall provide the services described in Schedules A and B. The consolidated IDPO will implement cost avoidance procedures to 1.4 2.1 2.2 recoup overhead cost while postage rates are maintained at the normal rate. Bulk rate savings may be impl.emented in the future to offset overhead and to be applied to future equipment purchases. The County will provide and maintain access for the School Board to the County's automated financial/purchasing system for the posting of monthly postal expenses to the budgets of County agencies and the corresponding revenue transactions to the IDPO. Such postings will be performed at least monthly. ARTICLE II - FUNDS AVAILABILITY Both parties to this Agreement shall be bound to the terms and conditions as set forth herein only to the extent that there are funds available to perform its obligations hereunder. Either party may terminate this Agreement without penalty if the School Board or the County's Board of Supervisors fails to appropriate, by June 30th of each fiscal year, the funds necessary for this Agreement. The School Board will advise the County by April 1 of each year as to the projected cost for the next year. In no event, shall the County be required to transfer more than the available budgeted amount. Operational transfers will be the amount associated with the operational costs of transferred services. The County shall not be obligated to make such transfer if the School Board charges a surcharge above U.S. Postal Service rate. 1221:45015.1 3.1 4.1 4.2 5.1 6.1 7.1 1221:45015.1 ARTICLE Ill - FACILITIES USE The School Board has constructed an IDPO Center located at 9800 Krause Road. ARTICLE IV - RECORD MAINTENANCE The School Board shall maintain complete and accurate records to substantiate its expenses for postal sale and services and other services provided under this Agreement. Such records will validate expenses on a departmental basis. Upon request the County shall have the right to inspect, audit and copy such records and any other financial records related to the operation of the IDPO Center. ARTICLE V - INDEPENDENT CONTRACTOR Neither the School Board nor any of its employees shall be deemed to be employees of the County for any purpose. Neither the County nor any of its employees shall be deemed to be employees of the School Board. ARTICLE VI - ASSIGNMENT This Agreement shall be binding upon and shall inure to the benefit of the parties and their successors. This Agreement shall not be assignable by the parties. ARTICLE VII - NOTICES All notices or other communications given or required to be given under this Agreement shall be in writing, and shall be deemed to have been given when hand delivered; or if delivered by mail, such notice shall be sent by registered or certified mail, return receipt requested, or by first class, postage prepaid. If sent by first class mail, such notice shall be deemed to have been delivered or received on the fifth (5) day following the deposit of such notice in the United States mail. 7.2 All notices required hereunder shall be addressed as follows: If to the School Board: Dr. William C. Bosher, Jr, Division Superintendent P.O. Box 10 Chesterfield, VA 23832 If to the County: Mr. Lane B. Ramsey, County Administrator P.O. Box 40 Chesterfield, VA 23832 ARTICLE VIII - WAIVER 8.1 The wavier by either party of a breach of any provision of this Agreement by the other party shall not operate or be construed as a waiver of any subsequent breach. ARTICLE IX - MISCELLANEOUS PROVISIONS 9. t This Agreement is the entire understanding between the parties and supersedes all previous negotiations, representations or agreements either written or oral. This Agreement shall not be amended, altered or modified unless such amendment, modification or alteration is written, signed by both parties and attached hereto. 9.2 When used herein, the singular shall be held to include the plural, the male 1221:45015.1 9.3 9.4 gender shall include the female gender and the neuter, and vice versa. If any provision of this Agreement is found by a Court of competent jurisdiction to be invalid, void, or illegal, then such provision shall be deemed to be stricken herefrom, and this Agreement, as so modified, shall remain in full force and effect. The School Board and County agree that the validity and construction of this Agreement shall be governed by the laws of the Commonwealth of Virginia. Any dispute between the parties which cannot be resolved between them shall be resolved in the Circuit Court of the County of Chesterfield, Virginia and in no other venue. 1221:45015.1 IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written. School Board of the County of Chesterfield, Virginia By: Ch. airman Clerk Approved as to form: School Board Attorney County of Chesterfield, Virginia By: County Administrator Clerk Approved as to form: Assistant County Attorney Enclosures Schedule A - Scope of Services Schedule B - Internal Distribution 1221:45015.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 23, 1999 Item Number: 8.F. 29. Subiect: Acceptance of Dedication of 12,000 Square Foot Recreational Area for Hollymeade Subdivision County_ Administrator's Comments: County Administrator: Board Action Requested: Acceptance of dedication of 12,000 square foot recreational area for Hollymeade Subdivision Summary_ of Information: The approval of zoning for the Hollymeade Subdivision was conditioned on the dedication of a 12,000 square foot parcel to the County for recreational purposes. The dedicated property must be accepted by the Board of Supervisors. The developer of the subdivision has offered the property indicated on the attached plat, and the Department of Parks and Recreation has approved the property as meeting the zoning condition. Staffrecommends that the Board accept the property for dedication to the County for recreational purposes. Preparer:~t-~ ~ Steven L. Micas Attachments: · Yes [] No Title: County Attorney 2014:45214.1 l# U V£¥OE C£. TI£1CA T£' To the best of my knowledge and befief oil of the requirements as set £orfh in the Ordinonce for Approving Subdivi?on Plots in Chesterfield County, Virginlo, hove been complied with. Bolzer & Associates, Inc.' . . -,,,- ~ FLOOD .PC4/N. R.P~ EASEMENT NOTES:, ONED: R-9 (97SN~269)' .. IN NO.: 779-666-6987 (PT) ~AINAGE: CURB ~ EWER: COU~ ATER: COU~ ~M O~ ~ LO~: ~ ~ IN LOTS: 29.105~ ACRES PEN SPACE 5.~ ~R~ R~ IN RO~S: ~.6~ ACRES 3TAL ~: 5627~ ~RE~ APPROVED BY CHESTERFIELD COUNTY DATE '"DATE DIRECTOR OF PLANNING PLANNING DEPARTMENT CALC CHECK: R.J.D. SURer?S: 5 I297 AC Tills suOdivision of is with the free con.. undersigned owners property. All eosem extent shown hereon fi'ee and unrestrfctec except os noted on dedicotk~n of the ec granting the right tc construction and mc of the easements underground drolnog in use o$ shown Given under our her C O ?77.?TL O ?~ TJ t. i~ on~ £or the,,, Virginia, do hereOy ~ whose homes cra ~ C~E.~.~'~- the some before ' oforesoid. ~". Given u.nder my ho' · ... ....... ~ .... Notory ~ my corer Proff6r ~ ~e I - Averoge 2 - Lots _..__ (Lotsl~ - J- Minimum or C2 O~ Cc 2 4 - A told the corn: pub#c us E. & tUC/Lt£ ' 8/XLER L. ~ )7p/~/ ~778-6G7- 7207 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: $.F.31. Subject: Authorization To Use Inmates from the Pocahontas Correctional Center to Assist in Custodial Duties at the Lucy Corr Nursing Home County_ Administrator's Comments: County Administrator: Board Action Requested: Authorization for the Department of Corrections to use inmates from the Pocahontas Correctional Center to assist in cleaning and other custodial duties at the Lucy Corr Nursing Home. Summary_ of Information: The Lucy Con' Nursing Home has made a request to the Department of Corrections to allow inmates from the state-run Pocahontas Correctional Center to perform cleaning and other custodial services at the new nursing home facility prior to occupancy. All services will be performed inside the new facility (see the attached reques0. In order for the Correctional Center to honor this request, the Board must pass a resolution approving the use of inmate work crews in the County. The services are provided by the inmates at no charge to the County, and the Board has the ability to revoke its approval at any time. The Sheriffis familiar with the request and has no objection to use of state inmates at Lucy Corr. The attached resolution has been prepared for the Board's consideration. Preparer: r Title: County Attorney Steven L. Micas 2014:45223. Attachments: 1Yes [-3No I RESOLUTION APPROVING THE USE OF INMATES FROM THE POCAHONTAS CORRECTIONAL CENTER TO PROVIDE CLEANING AND CUSTODIAL SERVICES TO THE LUCY CORR NURSING HOME WHEREAS, state law and policy allows the use of state inmate work crews to provide public services within local government jurisdictions; and WHEREAS, state policy requires approval from the governing Board of Supervisors prior to allowing such inmate work crews to perform services within a County; and WHEREAS, the Lucy Corr Nursing Home has requested that inmates from the Pocahontas Correctional Center provide cleaning and custodial services at its facility; and WHEREAS, there is no charge to the County for such services to be performed by the inmates from Pocahontas Correctional Center; and WHEREAS, the Board of Supervisors has the ability to revoke its approval of the use of inmate work crews at the Lucy Corr Nursing Home at any time. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chesterfield County that inmates from the Pocahontas Correctional Center may be used to perform cleaning and custodial services at the Lucy Corr Nursing Home. 80 'd TO: FROM: DATE: SUBJ.: Vanessa Crawford, Pocahontas Correctional Center for Women Jane E. Train, Community Resources Coordinator June 16, I999 Inmate Community Service In drafting help for Lucy Corr Nursing Home to move into its new facility, Lucy Con' Village, in mid July, we are requestin~g the community service assistance of the inmates of Pocahontas Correctional Center. There is preparation work in the new building that needs to be done before we can move the residents into the rooms. It is with these pre-move chores that we would Iike to think your community service volunteers might help. We look forward to hearing from you. Please don't hesitate to call me if you have questions or need additional information. Thank you for your consideration and support. fO'd £C:£~ 666~ gC un£ %8E9-g6z-~O8:XeS 3NOH 9NISSAN ~S03 ADfl] CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: June 23, 1999 Item Number: 9. Subject: Eight Claims from Police Officers in the Amount of $299,765.74 CounW Administrator's Comments: The Police Department recognized that pay practices related to detective positions and promotions from the detective positions was not the best practice, so it was changed in 1994. The previous pay practice may not have been a sound one but it was legally appropriate. The county even made the change retroactive to 1992 for every officer in the department who was eligible, including the officers making this claim. The county has also made significant pay improvements for all Police Department personnel over the past year and the Board of Supervisors is to be commended for your commitment to these improvements. They include a $100 pay increase for every year of service for every officer above and beyond the 4% merit increase authorized for the year.. Every supervisor in the department got an additional 5% increase during the year above and beyond the other increases. And the Board included another 4% increase in next year's budget with another separate $50 increase programmed for next April. These are significant pay commitments for every police officer and county employee. I recommend denial of this claim for the following reasons: Preparer: The eight officers attempted to bring legal action against the county for the past pay practices and the court directed that they had to first present the claim to the Board of Supervisors. A denial of the claim allows them to pursue their original action. There is no legal basis for the suit filed by the officers. Their court action is the proper place to determine or confirm that. If the board were to grant this claim of $300,000, there are another 17 currently employed officers and 51 retired officers to whom the county would legally be exposed for claims. We estimate that exposure could reach up to $1.6 million. There is no precedent for this kind of action. It would be equivalent to saying that a market pay adjustment should be made retroactive to the beginning of an employee's career. This is not a pay practice of any employer. Administrator: ~ ~_ ~ -continued- \ -J~, ' C ,~J ~ Title: County Attorney Steven L. Micas 1221:44870.3 Attachments: · Yes [] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Board Action Requested: Staff recommends that the Board deny these claims. Summary of Information: Eight police officers have made claims against the County totaling $299,765.74 for back pay, back overtime, back interest and back contributions to the Virginia Retirement System. These claims relate to former salary policies of the Police Department which were changed in 1994. BACKGROUND A police officer who is assigned to work as a detective receives a percentage salary increase. Prior to 1994, when that detective's assignment ended, the officer's salary was reduced by the same percentage increase that he had received when he was transferred. If the officer was promoted from detective to sergeant, the officer's salary was also reduced by the same percentage but the officer also received a promotional salary increase. Since the officer received annual merit increases while working as a detective, the amount of the salary decrease that occurred when the officer returned to patrol could actually exceed the increase when he was assigned as detective. As a result, a newly promoted sergeant could earn less after promotion than he received previously as a detective. POLICY CHANGE In 1994 the Police Department changed this policy - retroactive to July 1, 1992 - so that the same amount of salary was deducted at the end of an assignment to Investigations, rather than the same percentage of salary. This adjustment was made retroactive for two years to be consistent with the County's policy under the Fair Labor Standards Act ("FLSA") to make retroactive salary adjustments only for a maximum two-year period. The County has never made salary adjustments retroactive for more than two years. Subsequently, in 1997, the Police Department awarded special salary adjustments to 41 employees (including the eight now making claims). These awards ensured that the officers received the difference between what the officer received when entering Investigations and the amount deducted when leaving Investigations, or an equity adjustment based on total years of service with the Police Department, whichever was greater. Again, in the Spring of 1998, the salary issue was revisited for a third time. At that time, the Board of Supervisors agreed to award back pay, again retroactive to July 1, 1992, to any police officers who had worked in Investigations and whose salaries were, at any time, less than the salaries of officers within their recruit class. Nineteen employees (including 6 of the 8 claimants) received back pay as a result of this Board decision. Two of the claimants did not receive this additional back pay award -continued- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 because they had been in the Police Department for so many years that there were no other officers left in the Department with the same rank who were in their original recruit class. TI-I~ CLAIMS Eight police officers have now made these additional claims against the County for back pay, back overtime, interest and back contributions to the Virginia Retirement System arising from the Police Department's former promotion/transfer/assignment policy. These claims extend back as far as the 0' 197 s. The aggregate amount of their claims is $299,765.74. The claims are broken down as follows: Back pay (including interest) Back overtime (including interest) VRS contributions Details on each of the eight claims are attached. $239,672.00 $ 45,293.74 $ 14,800.00 $299,765.74 RECOMMENDATION There is no legal basis for the Board to pay these claims. First, the officers' claims, which extend as far back as the 1970's, are legally barred by Virginia's statute of limitations. Second, these officers knew about the County' s original pay practice when they were hired, reassigned and promoted. They are therefore legally estopped from claiming now to have been "damaged" by the pay practice which was in place when they previously accepted an assignment as detective. Third, the officers who were promoted voluntarily sought their promotions knowing how the County' s pay practice would affect their new salary. Finally, the claims procedure is just a statutory pre-condition to litigating the dispute in court. The proper place to resolve this dispute is in court where the officers originally brought their claims. For all of these reasons, staff recommends that the Board deny these claims. CLAIM OF RUSSELL L. HUTCHISON against the Chesterfield, Vir~nia, pursuant to Virginia Code Section 15.2-12451 presented to the Board of Supervisors of Chesterfield County by hand delivery to the Acting Clerk, Lisa Elko, of the Board of Supervisors of Chesterfield County on the 22nd day of April, 1999. I, RUSSELL L. HUTCHISON, am an employee of the County of Chesterfield. I work in the Chesterfield County Police Department and currently hold the rank of Sergeant. A summary of my monetary claim against the County of Chesterfield is that because of the improper manner in which my salary/pay was calculated by the County of Chesterfield that I have been given less monies on each pay day from that time, November 1, 1989 until April 12, 1999. Per the requirement of Section 15.2-1245(A), I set out herein in separate items the nature of each item specifically stated, showing my monetary claim against the County of Chesterfield. I will note to this Board that I and seven other police officers employed by the County of Chesterfield have a Motion for Judgment pending in the Circuit Court of Chesterfield County. Those other police officers are Robert M. Robinson, Thomas E. Stiles,, Thomas E. Goble, Randy Dalton, Clarke D. Pace, Earl L. Stewart and James W. Stanley. In regard to my claim, I became employed by defendant as a police officer in 1980. I was made an investigator in 1985. In 1991 I returned to patrol officer and in 1997 1 was promoted to sergeant. Upon each of those moves my salary was increased or decreased on a percentage basis. The end result after my promotion was that my pay/salary as a sergeant was more than $1300 per year less than it had been as a investigation. Such salary disparity has continually existed for me until 1999. Specific cia/ms and calculations are set out in the accompanying documents. They begin in November 1989 and end this month, April, 1999. The total itemized claim for me is $28,760.41. I and the other officers involved herein, have been attempting over many years to get this problem resolved. There have been meetings about it between us and county police officials, the county attorney, county human resource personnel, all attempting to take care of this problem. We, of course, want it resolved in our favor. In 1998 I, along with the rest of the officers, concluded that it was not going to be resolved even after it had been brought to the Board of Supervisors through the County Administrator's office. Our understanding last year was that nothing further was going to be done. I now submit this claim under Section 15.2-1245(A)the statute and request immediate action by the Board of Supervisors. All of us are represented by counsel. I am also requesting and submitting a claim that the appropriate percentage be paid by the County of Chesterfield to the Virginia State Supplemental Retirement System to reflect the corrected wage and salary to bring my retirement benefits to date. Sgt. Russell L. Hutchison 12120 Ivy Mill Road Chesterfield, VA 23832 CLAIM OF THOMAS E. GOBLE against the County of Chesterfield, Virginia, pursuant to Virginia Code Section 15.2-124 presented to the Board of Supervisors of Chesterfield County by h delivery to the Acting Clerk, Lisa Elko, of the Board of Supervisors of Chesterfield County on the 22nd day of April, 1999. I, THOMAS E. GOBLE, am an employee of the County of Chesterfield. I work in the Chesterfield County Police Department and currently hold the rank of Sergeant. A summary of my monetary claim against the County of Chesterfield is that because of the improper manner in which my salary/pay was calculated by the County of Chesterfield that I have been given less monies on each pay day from that time, November 1, 1989 until April 12, 1999. Per the requirement of Section 15.2-1245(A), I set out herein in separate items the nature of each item specifically stated, showing my monetary claim against the County of Chesterfield. I will note to this Board that I and seven other police officers employed by the County of Chesterfield have a Motion for Judgment pending in the Circuit Court of Chesterfield County. Those other pohce officers are Robert M. Robinson, Randy D. Dalton,,Thomas E. Stiles, Russell Hutchinson, Clarke D. Pace, Earl L. Stewart and James W. Stanley. In regard to my claim, I became employed by defendant as a pohce officer in 1983. I was made an investigator in 1987. In 1989 1 was promoted to sergeant. That is my current rank. When I became an Investigator I received additional pay computed upon a percentage basis. Upon promotion to sergeant my pay was cut back to a patrol officer', s pay before I received the sergeant promotional pay on a percentage basis. The end result for me after my promotion was that my pay/salary as a sergeant was more than $600 per year less than it had been as an investigator. Such salary disparity has continually existed for me until 1999. Specific clams and calculations are set out in the accompanying documents. They begin in November 1989 and end this month, April, 1999. The total itemized claim for me is $14,285.84. I and the other officers involved herein, have been attempting over many years to get this problem resolved. There have been meetings about it between us and county police officials, the county attomey, county human resource personnel, all attempting to take care of this problem. We, of course, want it resolved in our favor. In 1998 I, along with the rest of the officers, concluded that it was not going to be resolved even after it had been brought to the Board of Supervisors through the County Administrator's office. Our understanding last year was that nothing further was going to be done. I now submit this claim under Section 15.2-1245(A) the statute and request immediate action by the Board of Supervisors. All of us are represented by counsel. I am also requesting and submitting a claim that the appropriate percentage be paid by the County of Chesterfield to the Virginia State Supplemental Retirement System to reflect the corrected wage and salary to bring my retirement benefits to date. /'Sgt. Thomas E. Goble 12641 Second Branch Road Chesterfield, VA 23838 Pay Loss For Period Nov. 1, 1989 to Nov. 1, 1990; $ 612.00 X 8% $ 48.96 +$ 612.00 $ 660.96 Salary Loss (yearly) Current I.R.S. Interest Rate as of 3/26/99 Interest Salary loss Total Lost Pay for First Year (1989-90) Pay Loss for Period Nov. 1, 1990 to Nov. 1, 1991 Plus Previous year (1989-90) $ 660.96 + $ 612.00 $ 1,272.96 X 8% $ 101.84 + $ 1.272.96 $ 1,374.80 First Year Salary Loss Salary Loss (Yearly) Sub-total Current I.R.S. Interest Rate Interest Salary loss for First two (2) years Total Salary lost for First Two years (1989-91) Pay Loss for Period Nov. 1, 1991 to Nov. 1, 1992 Plus Previous years (1989-91) $1374.80 + $ 612.00 $ 1,986.80 X 8% $ 158.94 + $1.986.80 $ 2,145.74 Total salary lost from 1989 to 1991 Salary Loss (yearly) Sub-total Current I.R.S. Interest Rate Interest Salary lost during First three (3) years Total Salary Lost for First Three (3) years (1989-92) Pay Loss for Period Nov. 1, 1992 to Nov. 1, 1993 Plus Previous years (1989-92) $ 2,145.74 + $ 612.00 $ 2,757.74 X 8% $ 220.62 +$ 2,7~7.74 $ 2,978.36 Total Salary lost from 1989 to 1992 Salary Loss (Yearly) Sub-total Current I.R.S. Interest Rate Interest Salary lost for First Four Years Total Salary lost for First Four (4) Years (1989-93 Continued next page Pay Loss for Period Nov. 1, 1993 to Nov. 1, 1994 Plus Previous Years (89-93) $ 2,978.36 +$ qil2,00 $ 3,590.36 x 8% $ 287.23 + $ 3.590.36 $ 3,877.59 Total Salary loss from 1989-93 Salary Loss (yearly) Sub-total Current I.R.S. Interest rate Interest Salary lost for First Five years Total Salary lost for First Five (5) Years (1989-94) Pay Loss for Period Nov. 1, 1994 to Nov. 1, 1995 Plus Previous Years (89-94) $ 3,877.59 + $ 612.00 $ 4,489.59 X 8% $ 359.17 + $ 4,489.59 $ 4,848.76 Total Salary loss from 1989-94 Salary Loss (yearly) Sub-total Current I.R.S. Interest Rate Interest Salary lost for First Six (6) years Total Salary Lost for First Six (6) Years (1989-95) Pay Loss for Period Nov. 1,1995 to Nov. 1, 1996 PlUs Previous Years (89-95) $ 4,848.76 + $ 612.00 $ 5,460.00 + $ 200.00 $ 5,660.76 X 8% $ 452.86 + $ 5.660.76 $ 6,113.62 Total Salary loss from 1989-95 Salary Loss (yearly) Sub-total Est. Overtime hours (200) x $1.00 difference in overtime pay because of salary loss Sub-total Current I.R.S. Interest rate Interest Salary loss for first seven (7) years Total Salary loss for First seven (7) years (1989-96) Continued next page Pay Loss for Period Nov. 1, 1996 to Nov. 1, 1997 Plus Previous Years (89-96) $ 6,113.62 + $ 612.00 $ 6,725.62 + $ 304.00 $ 7,029.62 X 8% $ 562.37 + $ 7,029.62 $ 7,591.99 Total salary loss 1989-96 Salary loss (yearly) Sub-total Est. Overtime hours (304) x $1.00 difference in overtime pay because of salary loss Sub-total Current I.R.S. Interest Rate Interest Salary loss for first eight (8) years Total Salary Loss for First Eight (8) years (1989-97) Pay Loss for Period Nov. 1, 1997 to Nov. 1, 1998 Plus Previous Years (89-97) of $ 7,591.99 + $ 612.00 $ 8,203.99 + $ 406,00 $ 8,609.99 X 8% $ 688.80 + $ $.609.99 $ 9,298.79 Yearly loss 1989-97 Salary loss (yearly) Sub-total Est. Overtime hours (406) x $1.00 difference in overtime pay because salary loss Sub-total Current I.R.S. Interest Rate Interest Salary loss for First Nine (9)Years Total Salary Loss for First Nine (9) Years (1989-98) Pay Loss for Period Nov. 1, 1998 to April 16, 1999 Plus Previous Years (89-98) $ 9,298.78 + $ 258.94 9,557.73 X $% $ 764.62 + $ 9.557.73 $ 10,322.35 Note. Total Salary Loss 1989-98 Eleven Pay Checks x $ 23.54 difference in paychecks because of salary loss Sub-total Current I.R.S. Interest Rate Interest Salary loss for First Nine (9) years and Five (5) months Total Salary Loss From November 1, 1989 to April 12, 1999 The Estimated Overtime Hours are used because Human Resources would not supply the correct figures unless they were paid for their services even after they were advised of the pay problem.. These hours are conservative estimates. Also, I request that the County make all necessary adjustments to V.S.R.S. and consider the fact that, should you decide in our favor, we will be taxed heavily for a mistake the County made. CLAIM OF ROBERT M. ROBINSON against the Chesterfield, Virginia, pursuant to Virginia Code Section 15.2-1241 presented to the Board of Supervisors of Chesterfield County by delivery to the Acting Clerk, Lisa Elko, of the Board of Supervisors of Chesterfield County on the 22nd day of April, 1999. Co . I, Robert M. Robinson, am an employee of the County of Chesterfield. I work in the Chesterfield County Police Department and currently hold the rank of Sergeant. A summary of my monetary claim against the County of Chesterfield is that because of the improper manner in which my salary/pay was calculated by the County of Chesterfield that I have been given less monies on each pay day from that time, November 1, 1989 until April 12, 1999. Per the requirement of Section 15.2-1245(A), I set out herein in separate items the nature of each item specifically stated, showing my monetary claim against the County of Chesterfield. I will note to this Board that I and seven other police officers employed by the County of Chesterfield have a Motion for Judgment pending in the Circuit Court of Chesterfield County. Those other police officers are Randy D. Dalton, Thomas E. Goble, R.ussell Hutchinson, Clarke D. Pace, James W. Stanley, Earl L. Stewart and Thomas E. Stiles. In regard to my claim, I became employed by defendant in 1977. I was promoted to investigator in 1984. In 1989 1 was promoted to sergeant. When I became an investigator I received additional pay calculated upon a percentage basis. Upon promotion to sergeant my pay was cut back to a patrol officer's pay before I received the sergeant's promotional pay on a percentage basis. Because of the promotion to Investigator, my pay should not have been cut back to partrol officer pay. I should have received the sergeant's promotional raise on top of what I was making as an Investigator. The end result for me after my promotion was my pay/salary as a sergeant was approximately '$3500 per year less than it had been as an investigator. Such salary disparity has continued for me until 1999. Specific claims and calculations are set out in the accompanying documents. They begin in November 1989 and end this month, April, 1999. The total itemized claim for me is $54,523.11. I and the other officers involved herein, have been attempting over many years to get this problem resolved. There have been meetings about it between us and county police officials, the county attorney, county human resource personnel, all attempting to take care of this problem. We, of course, want it resolved in our favor. In 1998 I, along with the rest of the officers, concluded that it was not going to be resolved even after it had been brought to the Board of SupervisOrs through the County Administrator's office. Our understanding last year was that nothing further was going to be done. I now submit this claim under Section 15.2-1245(A) the statute and request immediate action by the Board of Supervisors. All of us are represented by counsel. I am also requesting and submitting a claim that the appropriate percentage be paid by the County of Chesterfield to the Virginia State Supplemental Retirement System to reflect the corrected wage and salary to bring my retirement benefits to date. / / r~,,',, . .,/ , / / ./ , ,: · , .: ' ,~ · .-, Sgt. Robert M. Robinson 10660 Clearpoint Drive Chesterfield, VA 23832 Pay Loss for Period Nov, 1,1995 to No~: 1, 1996 Plus Previous Y~ars ($9-95) 28.791.74 32,275.74 32,400.74 2,592,06 34,992.80 Total Salary loss from 1989-95 Salary Loss (.yearly) Sub-mud Est. Overtime hours (50) x $2.50 difference in overt/me pa), because of Sub-total Current I.R.S. Int~est rate Interest S.~wy loss for first seven (7) yem's To~ Salary loss for First seven (7) years (1989-96) Pay Loss for Period Nov. 1, 1996 to Nov. I, 1997 Plus Pre~ous Years (89-96) $ 34,992.80 $ 38,476.80 $ 38,601.80 $ 3,088.14 $.38.601.80 $ 41,689.94 Total ~la_ry loss 1989-96 Salary. loss Sub-total Est. Overtime hours (50) x $2.50 difference in ove~fi'ne p~y ~cause of Sub-total Cunts I.R.S. Interest Rate Interest Salary lorn for first eight (8) years Total Sa/ary Loss for First Eight (8) years (1989-97) Pay Loss for Period Nov. 1, t 997 to No~'. 1, 1998 Plu~ Previous Years (89-97) 41,689.94 3.494.00 45,173.94 S 45,298.94 · X 8% $ 3,623.92 $ 48,922.86 Total ~i~ry 1o.~ 1989-97 Salary los~ ~early) Sub. toufl Est. O~,ertil~ hours (50) x $2.50 d:zfferer~c ~ overtime pay because of ~'y 1o~ Sub-total Current I,R,S. L~terest Rate Interest Saint' 108~ for Fhst Nine (9)Years Total Sflary Lozs for First Nine (9) Years (I989-98) Continued next page Pay Loss For Period Nov. l, 1989 to Nov. 1, 1990; 3,484.00 250.00 3,734.00 x 8% 298,72 3.734.00 4,032.?2 S~bry Loss (yearly) Est. Ovetf~ hours (t00) x $2.50 ~nce in overtime pay beca-.~e of Sub-total Current I,R,S. Interest Rate as of 3/26/99 Interest Sal~. loss Total Lost Pa)' for Fi~s: Year (1989-90) Pay Loss for Period Nov. 1, 1990 to Nov. 1, 1991 Plus Previous year (198%90) 4,032.72 7,516.72 I25.00 7,641.72 . 611.34 7.641,72 8,253,06 First Year Salary Loss Salary Loss (Yearly) Sub-total Est, Overtime hours (50) x $2.50 difference La overthne pay because of salary loss 5ub-tol~l Current I.R.S. ~tcrest Rate Interest Sal~., loss for First two (2) years Total Salary lost for First Two years (1989-91) Pay Loss for Period Nov. 1, 1991 to Nov. 1, 1992 Plus Previous years (198901) 8,253.06 S3L484.00 11,737.06 125.00 $ 11,862,06 X 8% $ 948.96 $12,811.02 Total ~ lost from 1989 :o 1991 Salary Loss (yearly) Sub-total Est. Overtime houx~ (50) x $2.50 difference in overtLme pay because of Sub-total Current I.R.S. Interest Rate Salarx ~ost during First th~ (3) years Total Salary Lost for Fh'st Three O) years (t999-92) Continued next page C 0 4 Pay Lo~s for Period Nov. I, 1992 ~o Nov. 1, 1993 Plus Previous years (198%92) $12,811.02 +_$ 3A$4.00 $16,295.02 16,420.02 x 8% 1,3!3.60 17,733.62 Total Salary lost from 1989 to 1992 Sn~ary Loss (Y~arty) Sub-total E~t, Overtime hours (,50) x $2,50 difference m ovcnim~ pa), because of Salary Loss Sub-total Current I.R_S. Interest Rate Interest Salary lost for Fi~ Four Years Total Salary 1o~ for Fire Fo~ (4) Ye~_,~ (19g9-93 Pay Loss for Period Nov. I, 1993 to Nov. 1, I994 Plus Pre,hous Years (89-93) 17,733,62 21,217.62 21342.62 1,707.40 23,050,02 Total Salary loss ~om 1989-93 s~ ~ (yearly) Sub.total Est. Overtime hours (50) x $2.50 di~brenee h~ overti.-ae pay because of salary loss Sub-total Current I.R.S. Interest rate Interest Salary lost for Ftm Five years Total Sala~ lost for Fi~t Five (5) Yeats (1989-94) Pay Loss for Period Nov. 1, 1994 to Nov. !, 1995 Plus Premoua Years (89-94) 23,050.02 3.484.09 26,534.02 26,659.02 X g% 2,132,72 28,791.74 Total Snl-,-y loa.~ from 1989-94 Salary Loss (yearly) Sub-total Est. Ov~nin~ hours (50) x $2.50 differ~ce in oven(me pay because of salary loss Sub-total Current ].R,S. Interest Rate Interest Salary lo~t for First Six (6) years Total Salary Los~ for First Six (6) Years (1959-95) Continued ne~a page Pay Loss for Period Nov. 1, 1998 to April 16, 1999 Plus Previous Years (89-98) $ 48,922.86 .+.,$ 1_474,09 50,396.86 _ 87,5.0 $ 50,484.36 x ~% $ 4,038.75 $ 54,523.11 Total Salary Loss 1989-98 Eleven Pay Checks x $134.00 difference in paychecks because of._~lary loss Sub4otal E~. Overtime ho'ttts (35) x $2.50 dLfference in overtime pay because of ~i_~ loss Sub-total Current 1.1~$. In~er~ Raxe Interest Salary loss for First Nine (9) yeah ~ct Five (5) mor:~bs Total Salary Loss From November I, 1989 to April 12, 1999 Note. The Estimated Overtime Hom-s exe mied because Human Resources would no! supply the correct figures unless they were paid for their services even a~er they were advised of the pay problem.. These hours are conser~tive estimates. Also, I request that the Coun:y make all necessary adjustments to V.S.1LS. and oonsidg thc fact that, should you decide in our favor, we will be taxed heavily for a mistake the County made. TI~TAL ~, ~ CLAIM OF JAMES W. STANLEY against the County Chesterfield, Virginia, pursuant to Virginia Code Section 15..2-1 presented to the Board of Supervisors of Chesterfield County by delivery to the Acting Clerk, Lisa Elko, of the Board of Supervisors Chesterfield County on the 22nd day of April, 1999. !, JAMES W. STANLEY, am an employee.of the County of Chesterfield. I work in the Chesterfield County Police Department and currently hold the rank of Lieutenant. A summary of my monetary claim against the County of Chesterfield is that because of the improper manner in which my salary/pay was calculated by the County of Chesterfield that I have been given less monies on each pay day from that time, October 17, 1987 until April 12, 1999. Per the requirement of Section 15.2-1245(A), I set out herein in separate items the nature of each item specifically stated, showing my monetary claim against the County of Chesterfield. I will note to this Board that I and seven other police officers employed by the County of Chesterfield have a Motion for Judgment pending in the Circuit Court of Chesterfield County. Those other police officers are Robert M. Robinson, Randy D. Dalton,.Thomas E. Goble, Russell Hutchinson, Clarke D. Pace, Earl L. Stewart and Thomas E. Stiles. In regard to my claim, I became employed by defendant in 1978. I became an investigator in 1984. In 1987 1 was promoted to the rank of sergeant. When I became an investigator I received additional pay calculated upon a percentage basis. Upon promotion to sergeant my pay was cut back to a patrol officer's pay before I received the sergeant's promotional pay on a percentage basis. The end result for me, after my promotion, was that my pay/salary as a sergeant was approximately $3500 per year less than it had been as an investigator. Such salary disparity has continued for me until 1999. Specific claims and Calculations are set out in the accompanying documents. They begin in .:'.:Oc'l:obcr }987~md end this month, April, 1999. The total itemized claim for me is $71,511.91. I and the other officers involved herein, have been attempting over many years to get this problem resolved. There have been meetings about it between us and county police officials, the county attorney, county human resource personnel, all attempting to take care of this problem. We, of course, want it resolved in our favor. In 1998 I, along with the rest of the officers, concluded that it was not going to be resolved even at~er it had been brought to the'Board of Supervisors through the County Administrator's office. Our understanding last year was that nothing further was going to be done. I now submit this claim under Section 15.2-1245(A) the statute and request immediate action by the Board of Supervisors. All of us are represented by counsel. I am also requesting and submitting a claim that the appropriate percentage be paid by the County of Chesterfield to the 'Virginia State Supplemental Retirement System to reflect the corrected wage and salary to bring my retirement benefits to date. 3200 Holly Hill Court Chester, VA 23831 Fr"~'~ ..: Panasonic FRX 5-YSTEH PHONE NO. : R~r. 08 1999 12:J9C-~1 P5 Promotion to sgt 1o/87 7/1/88 6/24/89 6/23190 60.2/91 Promot/on to Lt 20/9 6/19/93 6/1 g/94 7/1/95 6/29/96 6/28/97 Salary 23,911 + 10% - 26,302.00 26,159 + 10% = 28,773.00 28,580 + 10% - 31338.00 30,568 + 10% - 33,624.80 30,568 + 10% - 33,624.80 Amt. Avg. Compounded Invest. Short Interest Rate ot~ 8% (2,391.00) + 8% = 2,582.00 (2,615.00) + 2,582.00 - 5,197.00 + 8% = 5,612.76 (2,858.00) + 5,612.76 = 8,470.76 + 8% =' 9,148.42 (3,056.80) + 9,148.42 - 12,205.22 + 8% = 13,181.63 (3,056.80) +13,181.63 - 16,238.43 + 8% = 17,537.51 36,248 + 10% - 39,872.80 (3,624.80) +t7,53~.51 - 21,162.31 + 8% - 22,855.29 37,840 + 10% - 41,624.00 (3,784.00) + 22,855.29 -26,639.29 + $%= 28,770.43 39,204 + 41,161-~ 43,118 + 44,937 + 10% - 43,124.40 10% = 45,277.10 10% = 47,429.80 10% - 49,430.70 (3,920.40) + 28,770.43 -32,690.83 4- 8%= 35,306.10 (4,066.10) + 35,306. lO =39,372.20 + 8¥~ 42,521.98 (4,311.80) + 42,521.98 = 46,833.78 + 8% ~50,580.48 (4,493.70) + 50,580.48 = 55,074.18 + 8% =59,480.11 6/27/98 47,835 + 10%- 52,618.50 Thru 11/14/98 '20,237 + 10% - 22,260.70 (2,022.82) Salary adjustment mac~ effective 11/14/98 due to pay inversion .. 1 II14/98 Thru current 50,227 +. 10%'" 55,304.70 (thin is what my current salary should be) 19,337 ~- 10%- 21,271.03 (1,934.03) + (2,022.82) = 3,956.85 + 59,480.11 = 63,436.96 '~ 8% = 68,511.91 Thcsc figures do not take into consideration the vast amount of overtime I worked from Oct 87 when promoted to sergeant until Juno 92 when promoted to lieu, tenant On August 14, 1998 1 received a che~k t~or back pay m thc amount of $2,534.50 covering the period of July !, 1992 through October 4, 1997, a five year period. I feel that my deficiency in pay began afar being transferred from investigations to patrol on ,luly 1, 1986. Anotho~ six year per/od? During thcsc six years I worked a great mount of overt/mc as a $crgcant which Ica~ me to believe an amount somewhat larger or at l~as! equal to is still due me for back pay. Amount du~ with oompoundcd iuteres~ 68,511.91 Estimated back pay du~ 3.000._00 Total $TLStLg! Amount my annual salary should l~ with ~djustments $55,307.70. CLAIM OF EARL L. STEWART against the County~~ Chesterfield, Virginia, pursuant to Vir~nia Code Section 15.2-~ presented to the Board of Supervisors of Chesterfield County delivery to the Acting Clerk, Lisa EBro, of the Board of Supervi~ Chesterfield County on the 22nd day of April, 1999. I, EARL L. STEWART, am an employee of the County of Chesterfield. I work in the Chesterfield County Police Department and currently hold the rank of Patrolman. A summary of my monetary claim against the County of Chesterfield is that because of the improper manner in which my salary/pay was calculated by the County of Chesterfield that I have been given less monies on each pay day from that time, November 1, 1989 until April 12, 1999. Per the requirement of Section 15.2-1245(A), I set out herein in separate items the nature of each item specifically stated, showing my monetary claim against the County of Chesterfield. I will note to this Board that I and seven other police officers employed by the County of Chesterfield have a Motion for Judgment pending in the Circuit Court of Chesterfield County. Those other police officers are Robert M. Robinson, Randy D. Dalton, Thomas E. Stiles, Russell Hutchinson, Clarke D. Pace, Thomas E. Goble. and James W. Stanley. In regard to my claim, I became employed by defendant on May 16, 1969. I was promoted to the position of investigator in March of 1976 and received an increase of $1008.00. In December of 1980 1 requested to return to patrol duty and my pay was decreased by $1680.00, that was $672.00 more than the increase I received when I went to investigations. I should have been decreased only the amount of the increase given in 1980. Specific claims and calculations are set out in the accompanying documents. They begin in December 1990 and end this month, April, 1999. The total itemized claim for me is .$32,728.00. I and the other officers involved herein, have been attempting over many years to get this problem resolved. There have been meetings about it between us and county police officials, the county attomey, county human resource personnel, all attempting to take care of this problem. We, of course, want it resolved in our favor. In 1998 I, along with the rest of the officers, concluded that it was not going t.o be resolved even after it had been brought to the Board of Supervisors through the County Administrator's office. Our understanding last year was that nothing further was going to be done. I now submit this claim under Section 15.2-1245(A) the statute and request immediate action by the Board of Supervisors. All of us are represented by counsel. I am also requesting and submitting a claim that the appropriate percentage be paid by the County of Chesterfield to the Vkginia State Supplemental Retirement System to reflect the corrected wage and salary to bring my retirement benefits to date. Officer Earl L. Stewart 2111. Bloomsherry Drive Richmond, VA 23235 1980 $672.00 x .08% = $54.00 = $726.00 $726.00 = $1398.00 x .08% = $112.00 = 1981 $672.00 + 1982 $672.00 + 1983 $672.00 + 1984 $672.00 + 1985 $672.00 + $1510.00 = $2357.00 = $2182.00 x .08% = $175.00 = $3029.00 x .08% = $242.00 = $3271.00 = $3943.00 x .08% = $315.00 = $4258.00 = $4930.00 x .08% = $394.00 = 1986 $672.00 + $5324.00 = $5996.00 x .08% = $480.00 = 1987 $672.00 + $6476.00 = $7148.00 x .08% = $572.00 = 1988 $672.00 + $7720.00 = $8392.00 x .08% = $671.00 = $1510.00 $2357.00 $3271.00 $4258.00 $5324.00 $6476.00 $7720.00 $9063.00 1989 $672.00 + $9063.00 = $9735.00 x .08% = $759.00 = $10,514.00 1990 $672.00 + $10,514.00 = $11,186.00 x .08% = $895.00 = $12,081.00 1991 $672.00 + $12,081.00 = $12,753.00 x .08% = $1020.00 = $13,773.00 1992 $672.00 + $13,773.00 = $14,445.00 x .08% = $1156.00 = $15,601.00 1993 $672.00 + $15,601.00 = $16,273.00 x .08% = $1302.00 = $17,575.00 1994 $672.00 + $17,575.00 = $18,247.00 x .08% = $1460.00 = $19,707.00 1995 $672.00 + $19,707.00 = $20,379.00 x .08% = $1630.00 = $22,009.00 1996 $672.00 + $22,009.00 = $22,681.00 x .08% = $1814.00 = $24,495.00 1997 $672.00 + $24,495.00 = $25,167.00 x .08% = $2013.00 = $27,180.00 1998 $672.00 + $27,180.00 = $27,852.00 x ~08% = $2228.00 = $30,080.00 Through April, 1999 $224.00 + $30,080~00 = $30,304.00 x .08% = $2424.00 = $32,728.00 CLAIM OF CLARKE D. PACE against the County of Ches~Sel~, ~nre~ _o~,/ Virginia, pursuant to Vir~nia Code Section 15.2-1245(A) presentedtX~ --~ Board of Supervisors of Chesterfield County by hand delivery to the Clerk, Lisa Elko, of the Board of Supervisors of Chesterfield County on the 22nd day of April, 1999. I, CLARKE D. PACE, am an employee of the County of Chesterfield. I work in the Chesterfield County Police Department and currently hold the rank of Patrol Officer. A sunnnary of my monetary claim against the County of Chesterfield is that because of the improper manner in which my salary/pay was calculated by the County of Chesterfield that I have been given less monies on each pay day fi.om that time, October 27, 1990 until April 12, 1999. Per the requirement of Section 15.2-1245(A), I set out herein in separate items the nature of each item specifically stated, showing my monetary claim against the County of Chesterfield. I will note to this Board that I and seven other police officers employed by the County of Chesterfield have a Motion for Judgment pending in the Circuit Court of Chesterfield County. Those other police officers are Robert M. Robinson, Randy D. Dalton,.Thomas E. Goble, Russell Hutchinson, James W. Stanley, Earl L. Stewart and Thomas E. Stiles. In regard to my claim, I became employed by defendant as a police officer in 1972. I became an investigator in 1980. I returned to patrol in 1990. Upon each of these movements my pay/salary was increased or decreased on a percentage basis. When I returned to the patrol division in 1990, I began receiving approximately $1800 less than I should have been receiving. Such salary disparity has continually existed for me until 1999. Specific claims and calculations are set out in the accompanying documents. They begin in October 1989 and end this month, April, 1999. The total itemized claim for me is $23,428.25. I and the other officers involved herein, have been attempting over many years to get this problem resolved. There have been meetings about it between us and county police officials, the county attomey, county hman resource personnel, all attempting to take care of this problem. We, of course, want it resolved in our favor. In 1998 I, along with the rest of the officers, concluded that it was not going to be resolved even after it had been brought to the Board of Supervisors through the County Administrator's office. Our understanding last year was that nothing further was going to be done. I now submit this claim under Section 15.2-1245(A) the statute and request immediate action by the Board of Supervisors. All of us are represented by counsel. I am also requesting and submitting a claim that the appropriate percentage be paid by the County of Chesterfield to the Virginia State Supplemental Retirement System to reflect the corrected wage and salary to bring my retirement benefits to date. Officer Clarke D. Pace 4609 Foxwood Road Chester, VA 23831 FEI3'1, ,: Panasonic FRX SYSTEM PHOHE NO. gpr. ~1~ 1999 12:47P21 P6 Specifically those calculations are as fo[lows for each year fi.om October 1990, until April, 1999. October 199o until October 199I: $I798.130 X .0S (Int.) = $1941.84 October 15~91 until October 1992:$1941.00 + $1798.00 X .08 (Int.) - $4038.12 October 1992 until October 1993; $4038.12 + $1798.00 X .08 (Iht,) = $6303. I2 October 1993 until O~ober 1~94:$6303.12 + $1'/98.00 X .08 (Int.) - $8749.21 October 1994 until October 1995:$8749.21 + $1798.00 X .08 (Int,) = $11,390,99 October 1995 until October 1996; $11,390.99 + $1798,00 X ,08 (Int.) - $14,244. l 1 October 1996 until October 1997:$14,244.11 + $1798.00 X .08 (Int.) - $17,316.76 October 1997 until October 1~198:$17,316.76 + $1798.00 X .05 (Int.) = $20,643.94 October 1998 through April 1999:$20,643.94 + $1048.88 X .08 (Int.) = $23,428.25 Total $23,428.25 CLAIM OF THOMAS E. STILES against the County of Chesterfield, Virginia, pursuant to Virginia Code Section 15.2-1245(A) presented to the Board of Supervisors of Chesterfield County by hand delivery to the Acting Clerk, Lisa Elko, of the Board of Supervisors of Chesterfield County on the 22nd day of April, 1999. I, THOMAS E. STILF~S, am an employee of the County of Chesterfield. I work in the Chesterfield County Police Department and currently hold the rank of Lieutenant. A summary of my monetary claim against the County of Chesterfield is that because of the improper manner in which my salary/pay was calculated by the County of Chesterfield that I have been given less monies on each pay day from that time, November 1, 1989 until April 12, 1999. Per the requirement of Section 15.2-1245(A), I set out herein in separate item~q the nature of each item specifically stated, showing my monetary claim against the County of Chesterfield. I will note to this Board that I and seven other police officers employed by the County of Chesterfield have a Motion for Judgment penrling in the Circuit Court of Chesterfield County. Those other police officers are Robert M. Robin.qon, Randy D. Dalton, lb. om E. Goble, Russell Hutchinson, Clarke D. Pace, Earl L. Stewart and James W. Stanley. In regard to my claim, I became employed by the County in 1980. I was promoted to investigator in 1984. In 19891 was promoted to sergeant. When I became an investigator, I received additional pay calculated upon a percentage basis. Upon promotion to sergeant my pay was cut back to a patrol officer's pay before I received the sergeant's promotional pay on a percentage basis. The end result for me after my promotion was my pay/salary as a sergeant was approximately $1399 per year less than it had been as an investigator. Such salary disparity has continued for me until 1999. Specific claims and calculations are set out in the accompanying · documents. They begin in November 1989 and end this month, April, 1999. The total itemized claim for me is $21,017.00. I and the other officers involved herein, have been attempting over many years to get this problem resolved. There have been meetings about it between us and county police officials, the county attorney, county human resource personnel, all attempting to take care of this problem. We, of course~ want it resolved in our favor. In 1998 I, along with the rest of the officers, concluded that it was not going to be resolved even after it had been brought to the Board of Supervisors through the County Administrator's office. Our understanding last year was that nothing further was going to be done. I now submit this claim under Section 15.2-1245(A) the statute and request immediate action by the Board of Supervisors. All of us are represented by counsel. I am also requesting and submitting a claim that the appropriate percentage be paid by the County of Chesterfield to the Virginia State Supplemental Retirement System to reflect the corrected wage and salary to bring my retirement benefits to date. Lt. Thomas E. Shies 1024 Arch Hill Drive Richmond, VA 23236 FR~I ' Panasonic FRX 5-*fSTEM PHONE NO. Apr. 08 i999 i2:49RM P9 CLAIM OF RANDY D. DALTON against the County of Chesterfield, Virginia, pursuant to Virginia Code Section 15.2-1245~ presented to the Board of Supervisors of Chesterfield County by hand delivery to the Acting Clerk, Lisa Elko, of the Board of Supervisors of Chesterfield County on the 22nd day of April, 1999. I, RANDY D. DALTON, am an employee of the County of Chesterfield. I work in the Chesterfield County Police Department and currently hold the rank of Sergeant. A summary of my monetary claim against the County of Chesterfield is that because of the improper manner in which my salary/pay was calculated by the County of Chesterfield that I have been given less monies on each pay day from that time, November 1, 1989 until April 12, 1999. Per the requirement of Section 15.2-1245(A), I set out herein in separate items the nature of each item specifically stated, showing my monetary claim against the County of Chesterfield. I will note to this Board that I and seven other police' officers employed by the County of Chesterfield have a Motion for Judgment pending in the Circuit Court of Chesterfield County. Those other police officers are Robert M. Robinson, Thomas E. Stiles, ~Thomas E. Goble, Russell Hutchinson, Clarke D. Pace, Earl L. Stewart and James W. Stanley. In regard to my claim, I became employed by defendant as a police officer in 1980. I became an investigator in 1985. In 1988 1 was promoted to sergeant. This is my current rank. When I became an Investigator I received additional pay computed upon a percentage basis. Upon promotion to sergeant my pay was cut back to a patrol officer's pay before I received the sergeant promotional pay on a percentage basis. The end result for me after my promotion was that~my pay/salary as a sergeant was more than $800 per year less than it had been as an investigator. Such salary disparity has continually existed for me until 1999. Specific claims and calculations are set out in the accompanying documents. They begin in November 1989 and end this month, April, 1999. The total itemized claim for me is $42,674.71. I and the other officers involved herein, have been attempting over many years to get this problem resolved. There have been meetings about it between us and county police officials, the county attorney, county human resource personnel, all attempting to take care of this problem. We, of course, want it resolved in our favor. In 1998 I, along with the rest of the officers, concluded that it was not going to be resolved even after it had been brought to the Board of Supervisors through the County Administrator's office. Our understanding last year was that nothing further was going to be done. I now submit this claim under Section 15.2-1245(A) the statute and request immediate action by the Board of Supervisors. All of us are represented by counsel. I am also requesting and submitting a claim that the appropriate percentage be paid by the County of Chesterfield to the Virginia State Supplemental Retirement System to reflect the corrected wage and salary to bring my retirement benefits to date. Sgt. Randy D. Dalton 11607 Water View Drive Chester, VA 23831 Salary discrepency for the period of October ! 5, 1988 thru April 16, 1999 for Sgt. Randy Daiton Oct. 15. 1988 thru O{=t. 15, Oct. 15, 1989 thru {:;)ct. 15, 1990 Oct. 15. 199{)thru Oct, 15, 1991 ~_ct. 15, 1991 thru OCt. 15, 199~ Oct. 15, 1992 thru OCt. 15, 109,~ Oct. lS. 1993 thru Oct. 15~ 1994 .Oct. 15~ 1994 thru Oct. 15, 199~ .Oct. 15. 1995 thru Oct. 1~i, 199; ~ct. 15, 1996 thru Oct, 15. 1997 864.00 69.12 933.12 $ $ $ $ $ $ $ $ $ $ 933.12 864.00 1,797.12 143.77 1,940.89 1,940.89 864.00 2,804.89 224.39 3,029.28 3,029.28 864.00 3,893.28 311.46 4,204.74 4,204.74 864.oo 5,068.74 405.50 8,474.24 5,474.24 864.00 6,338.24 507.0~ 6,845.25 $ $ $ $ $ $ $ $ $ $ 6,845.25 864.00 7,709.25 616.74 8;325.99 8,325.99 864.00 9,189.99 735.20 9,925.19 9,925.19 864.00 8% 8% 8% 8% 8% 8% 8% 8% 1993-1994 1994-1995 1995-1~)96 !098-1~97 1998-1999 $ 9,024.20 $ 1,800.00 $10,824.20 $ 865.90 8% $11,690.10 11,690.10 1,800.00 3,490.10 1,079.20 8% 4,569.30 $14~569.30 $ 1,8oo.oo $16,369.30 $ 1,309.50 8% $17,678.80 $17,678.80 $ 1,800.00 $19,478.80 $ 1,558.30 8% $21,037.10 $21,037.10 $ 1,800.00 $22,837.10 $ 1,826.90 8% $24,664.00 $24,664.00 $ 900,00 $25,564.00 $ 2,045.10 8% $27,609.10 to~al loss overtime pay $15,065.61 total loss salary $42,674.71 total loss salary Oct. 15. 1997 thru Oc, t. 15.1998 ~ct. 15. 1998 thru April 15. 199] $10,789.19 $ 863.14 $11,652.33 S 11,652.33 $ 864.00 $12,516.33 $ '. ,001.31 $13,517.84 8% 8% 3,517.F:~ 432.00 3,949.64 i ,115.97 8% 15,065.61 total salary loss average of ten (1 O) day / year loss of overtime pay cie[ermlnect @ rate of $20.O0/hour based oq salary in Oct. 15,1988 $180.00 / c day $1800.O0/ye~.r with comp(~undecl 8% interest 198~1989 1~89-1990 1990-199! 1991-1992 ,800.00 14.40 8% 1,814.40 $ 194.40 $ 1,800.00 $ 1,994.40 $ 159.5O 8% $ 2,153.90 2,153.90 1,800.00 3;953.90 316.30 8% 4,270.20 $ 4,270.20 $ 1,800.00 $ 6,070.20 $ 485.60 8% $ 6,555.80 19~2-1993 $ 6,555.80 $ 1,800.00 $ 8,355.80 $ 668.40 $ 9,024,20 8% CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of 2 Meetin Date: June 23, 1999 Item Number: 10.A. Report On: Developer Water and Sewer Contracts ~ound: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 95-0054 95-10 Industrial Park Water Lines 95-10 Development, L.C. Castle Equipment Corporation Water Improvements Bermuda $73,109.00 Prepared By: / J. E. Beck, Jr. County Administrator:~~&__/~ Attachments: I IYes No Agenda Item June 23, 1999 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0140 Rivers Trace, Section A Formerly Pypers Point Section 2 William B. and Gene H. DuVal Bookman Construction Company Water Improvements - Matoaca 98-0380 Rivers Bend, Players Court Rivers Bend Development Co., L.P. R.M.C. Contractors, Inc. Water Improvements - Wastewater Improvements - Bermuda 98-0398 The Vinings, Phase II Occidental Development Ltd., L.P. Castle Equipment Corporation Water Improvements - Wastewater Improvements - Dale 98-0409 95-10 Industrial Park, Phase 2 Site A 95-10 Development L.C. Castle Equipment Corporation Water Improvements - Wastewater Improvements - Bermuda 98-0458 The Grove - Hawkin's Wood, Section 2 The Grove L.P. Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Midlothian $29,000.00 $23,690.00 $22,212.00 $91,443.10 (Private) $44,025.00 $5,400.00 $51,375.00 $156,752.20 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: iO.B. Su~ect: Status of General Fund Balance, Reserve for Future Capital Projects, District Road and Street Light Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Attachments: Yes Title: County Administrator BOARD MEETING DATE 07/01/98 10/28/98 10/28/98 10/28/98 10/28/98 11/12/98 CHESTERFIELD COUNTY GENERAL FUND BALANCE June 17, 1999 DESCRIPTION FY99 Actual Beginning Fund Balance Designation of FY98 expenditure savings to address County Unified Pay Plan in future years Reappropriation of FY98 expenditure savings to the Fire Department for use in FY99 Designate net school FY98 expenditure savings for school uses Reappropriation of FY98 County expenditure savings for Unified Pay Plan in FY99 AMOUNT (1,885,893) (141,300) (2,092,918) (700,000) BALANCE $33,760,968 $31,875,075 $31,733,775 $29,640,857 $28,940,857 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT June 17, 1999 Description Amount Balance FOR FISCAL YEAR '99 BEGINNING JULY 1, 1998 4/8/98 FY99 Budgeted Addition 8,150,000 8,411,790 4/8/98 FY99 Capital Projects (5,918,800) 2,492,990 6/24/98 Transfer for Clover Hill Sports Complex, Phase II acceleration of soccer fields, baseball fields, and parking (460,000) 2,032,990 7/29/98 File tracking system in Clerk of Circuit Court's office (50,000) 1,982,990 8/20/98 Designation for potential reduction in grant funds for the Henricus Land purchase (230,000) 1,752,990 10/14/98 Transfer for construction of Phase II of Public Safety Training Center at Enon (70,000) 1,682,990 10/28/98 Transfer funds for County match of DCJS grant for Criminal History Record System Improvement to provide video arraignment capabilities. (contingent upon grant approval) (74,977) 1,608,013 11/12/98 Transfer funds to the Chesterfield Historical Society for museum improvements for the County's 250th anniversary (38,000) 1,570,013 11/24/98 Transfer funds to County Capital Projects to fund construction of soccer field lighting at Manchester Middle School (50,000) 1,520,013 11/24/98 Transfer funds to cover costs of security system for Information Systems Technology. (115,000) 1,405,013 Board Meeting Date 12/16/98 1/27/99 2/10/99 2/24/99 2/24/99 3/24/99 3/24/99 CHESTERFIELD COUNTY ~ RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLy FUNDED BY DEBT June 17, 1999 Description Designation for FY2000 road projects local match: Walton Park Sidewalk Point of Rocks Road Bike Trail, Phase I Centre Street Streetlight Cogbill Road Sidewalk Salem Church Road Sidewalk Designation for potential expenses related to the Year 2000 project Transfer funds to bury overhead utility lines along Jury Drive Transfer for Circuit/General District Courthouse space needs assessment Transfer for requirements analysis for the financial and human resources/payroll system Transfer for design/engineering of baseball/ softball fields to be constructed at Goyne Park. Amount (52,800) (48,000) (8,000) (26,000) (15,2oo) (15o, ooo) (lOO, OOO) (75,000) (15o,0o0) (50,0oo) Transfer for re-construction of boardwalk at Point of Rocks Park. (80,000) Balance 1,255,013 1,105,013 1,005,013 930,013 780,013 730,013 650,013 4/14/99 Transfer to the Public Safety Training Center Project in Enon for bid award for range floor (65,000) 585,013 Prepared by Accounting Department May 31, 1999 Date Began 12/88 Description SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Airport State Police Hangar Additions County Warehouse Total * 12/93 Real Prope~y Lease/ Purchase 09/96 04/99 School Technical Center Printing Press Public Facility Lease Juvenile Courts Project $128,800 331,200 460,000 17,510,000 80,649 16,100,000 Date Ends 12/00 12/01 11/99 11/19 Outstanding Balance 05/31/99 $ 22,524 57,918 80,442 6,990,000 11,805 16,100,000 TOTAL APPROVED AND EXECUTED $34,150,649 PENDING EXECUTION None *Second Refimding of Ccrtifioatcs of Participation, Series 1985 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: 10. C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Title: Clerk to the Board Lisa Elko Attachments: Ycs --~No O0 O0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS i of 1 Page AGENDA Meeting Date: June 23, 1999 Item Number: iO.D. Subject: EXECUTIVE SESSION County_ Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Executive session pursuant to § 2.1-344A.7., Code of Virginia, 1950, as amended, to discuss probable litigation requiring legal advice by counsel involving claims for back pay of eight police officers. Preparer: , Steven L. Micas Attachments: [] Yes .No Title: County Attorney 0800:45240.1 I# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: J~./~. Su~ect: Resolution Requesting United States Congress to Maintain Funding for Community Oriented Policing Programs (COPS Office) County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolution requesting that the United States Congress maintain funding for community oriented policing programs. Summary of Information: Preparer: Carl R. Baker Attachments: Yes Title: Chief of Police RESOLUTION Continued Funding for All Community Oriented Policing Programs WHEREAS, Chesterfield County recognizes the existing crime problems and the benefits of the community oriented policing philosophy; and WHEREAS, the federal government has allocated funds for the purpose of assisting Chesterfield County Police Department in the hiring of additional officers to further the philosophy of commtmity oriented policing; and WHEREAS, Chesterfield County Police Department has developed and implemented programs with the resources made available by the federal government, has demonstrated commitment to the community oriented policing philosophy and is now beginning to see the benefits of the program; and WHEREAS, Chesterfield County will soon be required to fund the continuation of the community oriented policing program; and WHEREAS, the discontinuation of community oriented policing programs may negatively impact the quality of life within Chesterfield County. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors supports efforts to amend Senate Bill 1217, the Departments of Commerce, Justice, and State, the Judiciary, and Related Agencies Appropriations Act, 1999, in order to ensure that, at a minimum, the COPS program receives the level of funding that is currently authorized to receive in FY2000. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Item Number: :Lz~.^. Resolution Recognizing Dr. Harold L. Mathews ;nts: County Administrator: Board Action Requested[ Approve and present a resolution recognizing Dr. Mathews' contributions to Chesterfield County. Summary of Information: Dr. Harold Mathews has announced his resignation from the James River Soil and Water Conservation District Board effective July 1, 1999. He has served over 19 years on this board representing Chesterfield County. The attached resolution recognizes and thanks Dr. Mathews for his many contributions to Chesterfield County. Attachments: ¥¢s ~ No Title: Unit Director RECOGNIZING DR. HAROLD L. MATHEWS FOR HIS DEDICATED SERVICE TO CHESTERFIELD COUNTY WHEREAS, Dr. Harold L. Mathews began his service to Chesterfield County in 1961 as a member of the Soil Survey Team which mapped the County's soils; and WHEREAS, Dr. Mathews was first selected to serve on the Board of Directors for the James River Soil and Water Conservation District in 1979 and has worked diligently since that time, on the County's behalf, to help protect our valuable soil and water resources; and WHEREAS, Dr. Mathews served as the Chairman of the Soil and Water Conservation District's Board of Directors for eight years, providing leadership to the staff and Board of Directors serving both Chesterfield and Prince George Counties; and WHEREAS, Dr. Mathews was appointed by the Chesterfield County Board of Supervisors in 1991 to serve on the County Shrink Swell Soils Task Force and helped create and conduct training on shrink swell soils for regional code officials; and WHEREAS, Dr. Mathews has announced his decision to resign his position on the Board of Directors of the James River Soil and Water Conservation District after nearly two decades of service. NOW THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby publicly recognizes Dr. Harold L. Mathews, commends him for his commitment to soil and water conservation and extends its appreciation for his dedicated service to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Dr. Mathews and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Date:june 23, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of ..j Item Number: 14.B. Resolution Recognizing The Bon Air Village Preservation Committee County. Administrator's Comments: County AdtninistraWr: Board Action Requested: Adoption of attached Resolution Summary_ of Information: Mr. Barber requested that the attached Resolution be adopted. In recognition of the Bon Air Village Preservation Committee's efforts to preserve the historic integrity of the Village of Bon Ak, for its spirit of cooperation and civic pride which enhance the appeal of this historic village for years to come. Attachments: Yes [--] No I# RECOGNIZING THE BON AIR VILLAGE PRESERVATION COMMITTEE WHEREAS, the Village of Bon Air was established as a resort community in the late 1870s; and WHEREAS, many of the homes built in Bon Air in the late 1800s still grace the area today; and WHEREAS, the Bon Air Village Preservation Committee has worked diligently to preserve the beauty and historic integrity of the Village of Bon Air; and WHEREAS, the Bon Air Village Preservation Committee has partnered with Exxon Corporation, CVS Corporation, the Bon Air Shopping Center and many others to preserve the special character of the village; and WHEREAS, the Committee's leadership and members have unselfishly devoted their time and talents to these endeavors; and WHEREAS, these actions have helped to preserve the special character, historic integrity and appeal of the Village of Bon Air. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors commends the Bon Air Village Preservation Committee on its ongoing commitment to maintaining the beauty and special appeal of the Village of Bon Air, and wishes the Committee continued success in these important endeavors. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 Date: June 23. 1999 Item Number: 14. C. 1. Subject: Resolution Recognizing Mr. W. E. Singleton of Crenshaw4ingleton Properties County_ Administrator's Comments: County Administrator:. Board Action Requested. Adoption of attached Resolution Mr. Barber requested that the attached Resolution be adopted. In recognition of Mr. W.E. Singleton's efforts to preserve the historic integrity of the Village of Bon Air, for his spirit of cooperation and civic pride which will enhance the appeal of this historic village for years to come. Prepare :r~ (~~ .~/~~ ' Title: t//Donald J. K/aCpel t //~/ ' Attachments: Yes ~-~ No Director, Public Affairs I' RECOGNIZING MR. W. E. SINGLETON, CRENSHAW-SINGLETON PROPERTIES FOR HIS EFFORTS TO THE PRESERVATION OF THE VILLAGE OF BON AIR WHEREAS, the Village of Bon Air was established as a resort community in the late 1870s; and WHEREAS, many of the homes built in Bon Air in the late 1800s still grace the area today; and WHEREAS, the Bon Air Village Preservation Committee has worked diligently to preserve the beauty and historic integrity of the Village of Bon Air; and WHEREAS, Mr. W. E. Singleton of Crenshaw-Singleton Properties worked in partnership with the Bon Air Village Preservation Committee, when renovating the Bon Air Shopping Center, to preserve and enhance the look of the village by these renovations, including a new parking lot, enhanced facade, landscaping and signage; and WHEREAS, these actions helped to preserve the special character, historic integrity and appeal of the Village of Bon Air. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. W. E. Singleton of Crenshaw-Singleton Properties and commends him on this demonstration of civic pride and spirit of cooperation, which will enhance the appeal of this historic village area for years to come. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page VIeeting Date: June 23, 1999 Item Number: 14. C. 2. Subject: Resolution Recognizing Mr. Allen Miller, CVS Corporation Coun _~ Administrator's Commentsl County Administrator: Board Action Requested; Adoption of attached Resolution Mr. Barber requested that the attached Resolution be adopted. In recognition of Allen Miller's efforts to preserve the historic integhty of the Village of for his spirit of cooperation and civic pride which will enhance the appeal of this historic village for years to come. ? Preparer: i · ~-- - ~ ,-,, t . tie. Director. Public Affair~ /,~'~onald J(~appel/ '"' [ " Attachments: RECOGNIZING MR. ALLEN MILLER, CVS CORPORATION FOR HIS EFFORTS TOWARDS THE PRESERVATION OF THE VILLAGE OF BON AIR WHEREAS, the Village of Bon Air was established as a resort community in the late 1870s; and WHEREAS, many of the homes built in Bon Air in the late 1800s still grace the area today; and WHEREAS, the Bon Air Village Preservation Committee has worked diligently to preserve the beauty and historic integrity of the Village of Bon Air; and WHEREAS, Mr. Allen Miller of the CVS Corporation worked in partnership with the Bon Air Village Preservation Committee, when designing its retail store in a remodeled building in the village, to preserve and enhance the look of the commercial intersection near the store; and WHEREAS, these actions helped to preserve the special character, historic integrity and appeal of the Village of Bon Air. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Allen Miller of the CVS Corporation and commends him on this demonstration of civic pride and spirit of cooperation, which will enhance the appeal of this historic village area for years to come. Meeting Date: ,June 23, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~__ of 1____ Item Number: ]_4. C. 3. Subject: Resolution Recognizing Mr. Steve Rhodes, Exxon Corporation County. Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached Resolution Summary_ of Information: Mr. Barber requested that the attached Resolution be adopted. In recognition of Steve Rhodes' efforts to preserve the historic integrity of the Village of Bon Air, for his spirit of cooperation and civic pride which will enhance the appeal oft/tis historic village for years to come. Preparer: ~'~.._~-/ itle:Director, Public Affairs J/aap Attachments: Yes ~-~No I# RECOGNIZING MR. STEVE RHODES, EXXON CORPORATION FOR HIS EFFORTS TO THE PRESERVATION OF THE VILLAGE OF BON AIR WHEREAS, the Village of Bon Air was established as a resort community in the late 1870s; and WHEREAS, many of the homes built in Bon Air in the late 1800s still grace the area today; and WHEREAS, the Bon Air Village Preservation Committee has worked diligently to preserve the beauty and historic integrity of the Village of Bon Air; and WHEREAS, Mr. Steve Rhodes of Exxon Corporation worked with the Bon Air Village Preservation Committee, when rebuilding its gas station and convenience store in the village; and WHEREAS, Mr. Rhodes was extremely cooperative in selecting signage, constructing a sidewalk and agreeing to pay for streetlights; and WHEREAS, these actions set the tone for future construction in the village and helped to preserve the special character, historic integrity and appeal of the Village of Bon Air. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Steve Rhodes of Exxon Corporation and commends him on this demonstration of civic pride and spirit of cooperation, which will enhance the appeal of this historic village area for years to come. Date: June 23, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page __ Item Number: 14 .D. Subject: Resolution Recognizing Miss Karen Marie Crosby Upon Attaining the Gold Award County. Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. McHale has requested that the Board adopt the attached resolution recognizing Miss Karen Marie Crosby, Troop 70, sponsored by Bermuda Hundred United Methodist Church, upon attaining the Gold Award. Resides in: Bermuda District Preparer: ~~;:cc~ ~ Lisa H. Elko Title: Clerk to the Board Attachments: Yes ~No I RECOGNIZING HISS KAREN MARIE CROSBY UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving ever 2.6 million girls and was founded te premote citizenship training and personal develepment; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl .Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than 6 percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Karen Marie Crosby, Troop 70, sponsored by Bermuda Hundred United Methodist Church, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her County, Karen is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Miss Karen Marie Crosby and acknowledges the good fortune of the County to have such an outstanding young woman as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: 14. F.. Subject: Recognizing Paul D. Cassada, John H. R. Bell, Brandon Leigh Hawkins all from Troop 877, Sponsored by Chester Presbyterian Church; and Kyle Brandon Rives, Troop 815, Sponsored by Chester United Methodist Church Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: ~ Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Cassada, Mr. Bell, Mr. Hawkins all of Troop 877; and Mr. Rives, Troop 815 upon attaining rank of Eagle Scout. Ail will be present at the meeting, accompanied by members of their family, to accept the resolutions. Bermuda District Paul Cassada Parents: Robert & Irene John Bell Parents: Butch Bell & Bonnie Inge-Bell Brandon Hawkins Parents: Barry & Donna Matoaca District Kyle Rives Parents: Dave & Pam Lisa H. Elko Attachments: Yes ~] No Title: Clerk to the Board WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. John H.R. Bell, Troop 877, sponsored by Chester Presbyterian Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, John is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. John H.R. Bell and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Paul D. Cassada, Troop 877, sponsored by Chester Presbyterian Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Paul is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Paul D. Cassada and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Brandon Leigh Hawkins, Troop 877, sponsored by Chester Presbyterian Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Brandon is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Brandon Leigh Hawkins and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Kyle Brandon Rives, Troop 815, sponsored by Chester United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Kyle is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOw, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Kyle Brandon Rives and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Mccting Date: Subiect:, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 June 23,1999 Item Number: 16 .A. Public Hearing to Consider an Ordinance Amendment Relating to Business License Fees _~ ~ County Administrator's Comments: County Administrator: ~ ~n~-~ nvc~ (' ~' Board Action Requested: Continue Public Hearing from May 25, 1999 to Consider ~u~-an Ordinance Amendment relating to Business License Fees Summary of Information: On May 25, the Board held a public hearing to consider two options for capping FY2000 BPOL revenue at the projected FY99 level; a rate reduction option and an exemption option. Only one speaker was present at the public hearing on May 25. Because of the lack of turnout, the Board voted to continue the public hearing to June 23. During the last month, staff has notified business groups by letter of the public hearing and the two options under consideration. The options are summarized below. ~ate Reduction Option The rate reduction option would reduce January 2000 rates in four of the license categories. The January 2000 rates would be reduced by 10% in the Personal and Business Services and Commission Merchant Preparer: - I~ /b~ Title: Director, Budget & Management Rebecca T. Dickson Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Mccting Date: June 23, 1999 Item Number: Summary of Information (cont.):, categories (fro,~ ~ to $.32~ and in the Professional Services category (fromm. 58 to Sq~ These chanoes ar'e expected to result in a reduction to the estimated BPOL revenue which, when coupled with expected growth in the various classification categories, is projected to yield about the same BPOL revenue in FY2000 as is expected in FY99. Reductions in these categories would impact approximatel~ businesses (or licenses) and would begin to move the County's rates closer to Henrico's. Under this option, rate reductions are not proposed in the contractor, retail and wholesale merchant categories. Currently, these rates are similar to Henrico's and are lower than the County's other rates. Exemption Option The exemption option would exempt $40,000 of gross receipts of a. business with gross receipts of $'100,000 or more, from the gross receipts tax, beginning January 2000. This exemption would apply to all businesses in all categories currently paying a BPOL tax. In the case of a business with multiple licenses, that business would receive a single exemption of $40,000 applied first to the category with the highest tax rate. As with the rate reduction option, this exemption would result in a reduction to the estimated BPOL revenue which, when coupled with expected growth in the various classification categories, is projected to yield about the same BPOL revenue in FY2000 as is expected in FY99. This option is estimated to impact a maximum of about 550~~usinesses. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: June 23,1999 Item Number: Summary of Information (cont.)' Neither option would impact the payment made by businesses with gross receipts less that $100,000. Effective January 2000, these businesses would pay a maximum flat fee of $50, a reduction from the current maximum of $100. ~ Both options are expected to result in approximately ess in BPOL revenue in FY2000 than was originally projected.~--TY[~--Ftz2000 budget was established to accommodate the adoption of one of these options. AN ORDINANCE TO AMEND THE CODE OF THE cOUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 6-23, 6-27, 6-28, 6-29, 6-30 AND 6-32 RELATING TO BUSINESS LICENSE TAXATION BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1)That Sections 6-23, 6-27, 6-28, 6-29, 6-30, 6-32 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 6-23. Imposition of taxes generally. . ct-mlxerr No tax shall be levied pursuant to this article on any business whose base year gross receipts, or gross purchases in the case of wholesale merchants, were less than $100,000.00. 000 Sec. 6-27. Financial services. Every person engaged in a financial service shall pay a license tax of $0.5,g $0.52 per $100.00 of base year gross receipts. Sec. 6-28. Real estate services. Every person engaged in a real estate service shall pay a license tax of $0:5-8 $0.52 per $100.00 of base year gross receipts. Sec. 6-29. Professional services. Every person engaged in a professional service shall pay a license tax of $0:58 $0.52 per $100.00 of base year gross receipts. Sec. 6-30. Pe[,-i", p,~rsonal, and business services. Every person engaged in a repair, personal, or business service shall pay a license tax of Sq3wD6 $0.32 per $100.00 of base year gross receipts. 000 Sec. 6-32. Commission merchants. Every person engaged in business as a commission merchant shall pay a license tax of $0r36 $0.32 per $100.00 of base year gross receipts. (2) That this ordinance shall become effective on January i, 2000. 0421:44713.1 AN ORDINANCE TO AMEND THE CODE OF COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 6-23 RELATING TO BUSINESS LICENSE TAXATION BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 6-23 of the Code of the County of Chesterfield~ 1997, as amended, is amended and re-enacted to read as follows: Sec. 6-23. Imposition of taxes generally. ch~p~cr. No tax shall be levied pursuant to this article on any business whose base year gross receipts, or gross purchases in the case of wholesale merchants, were less than $100,000.00. I~ the base year gross receipts of all activities of the business are greater than or equal to $100 000.00 the amount of such ross recei ts shall be reduced b $40 000.00 for the u ose of calculatinu the applicable tax and the business shall pay the tax on the reduced amount. If a business is engaged in more than one licensable activity, the $40,000.00 reduction shall be ~,pplied first to the gross receipts from the activity taxed at the highest tax rate. Any unused portion of the $40,000.00 reduction shall be next applied to the gross receipts of the remaining activities in descending tax rate order. The $40,000.00 reduction shall not apply to any estimates made un, ler section 6-24 but shall apply to the correction of such estimates. That this ordinance shall become effective on danuary 1, 2000. 0421:44709.1 Meeting Date: June 23, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 1999 Item Number: Page x of__~_~ 16 .B. Subject: PUBLIC HEARING: Appropriation of $556,831 to the Instruction Appropriation Category for the Chesterfield School-to-Work Initiative Grant for FY2000 County Administrator's Comments: County Administrator: BoardAcfionRequested: Hold a public hearing to consider the appropriation of Virginia School-to-Work Initiative funds ($556,831), donations of $42,368, and a transfer of $65,522 from the School Operating Fund to the Instruction Appropriation category in the School Grants Fund for the Chesterfield School-to-Work Initiative Grant. Summary oflnformation: Chesterfield County Public Schools is eligible for $556,831 of Federal grants funding under the Virginia School-to-Work Initiative Local Partnership Grants. This grant application must first be approved by the School Board and then the Board of Supervisors must approve the grant and appropriate the total funds of $664,721 in FY2000. The High Schools That Work focuses on improving student achievement in academic and vocational classes. The Career Development Advisory Committee is actively involved in Chesterfield County with representatives from the public and private sectors and all magisterial districts. The committee provides oversight and guidance to the Career Development Department of Chesterfield County Public Schools (CCPS). The mission of the committee is: Preparer: Willi C. Attachments: Y~$ Title: No Superintenden~ I# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 Meetin(] Date: June 23, 1999 Item Numl r; Summary of Information (cont.): · Contribute to the continuous improvement of vocational education and the development of new initiatives; · Collaborate with the School Board, Superintendent, administrative staff, consumers, and parents to promote vocational education and enhance its image; and, · Support vocational education as preparation for school-to-work transitioning and continuous learning. This Chesterfield School-to-Work Initiative Grant proposal, developed jointly by the Offices of Career Development and Student Services, will assist the Committee with its mission by funding the following initiatives: Support increased student achievement of the Virqinia Standards of Learninq - CCPS will enroll all secondary students served in the vocational/technical programs funded through this proposal in courses in the core academic subjects of English, math, science, and social studies. Technical writing, problem solving and critical thinking skills will be embedded in vocational/technical curricula. Students who are at risk for failure on the SOL tests will be offered remedial instruction. Promote student internships and other after-school work or mentorinq experiences that support academic achievement and career exploration - CCPS in collaboration with Capital One will operate PM Tech, an after school vocational/technical, job shadowing, and cooperative education program for at-risk students. Increase parental involvement in their children's schools and education - CCPS will involve parents of students enrolled in the vocational/technical programs funded through this grant in mapping a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of ~, Meetin(] Date: June 23~ 1999 Item Number: Summary of Information (cont.): career path for their child using the Career Path Guide developed by the Career Development Department. Facilitate student access to postsecondar¥ education or training opportunities of the student's choice - CCPS will collaborate with John Tyler Community College to offer dual enrollment credit in the programs funded through this grant. Career paths in the PM Tech program will be designed to lead to apprenticeships or community college coursework following completion of this program. The grant funding received will be used to hire two (2) full-time teachers ($76,284) with one for the Chesterfield Community High School and one for SOL remediation. In addition, a career advisor ($56,585) and a cooperative education coordinator ($36,936) will be hired to work with this program. The PM Tech staffing will consist of a part-time administrator as well as part-time instructors ($91,098) and will be funded from both grant funds and donations. Other uses of grant fuhds includes purchase of various equipment ($255,659) and operating costs such as training, printing, and supplies. The Customer Call Center Coordinator is funded in the FY2000 School Operating Fund Budget and these funds will be transferred to the School Grants Fund. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Mcctino Date: June 23. 1999 Number Bud.qet and Mana,qement Comments: On May 11, 1999 the School Board took action requesting that the Board of Supervisors set a public hearing for June 23, 1999 to consider the appropriation of $556,831 in federal grant funds. The School Board is also requesting appropriation of donations in the amount of $42,368 and a transfer of $65,522 from the School Operating Fund to the Instruction appropriation category in the School Grants Fund for the Chesterfield School-to-Work Initiative Grant. These appropriations and transfers will be effective July 1, 1999 for FY2000. This grant focuses on improving student achievement in academic and vocational classes and will be used to hire two full time teachers ($76,284 one position for the Chesterfield Community High School and one for SOL remediation). In addition, a career advisor ($56,585) and a cooperative education coordinator ($36,936) will be hired to work with this program. Evening technical staffing will consist of a part time administrator as well as part time instructors ($91,098) and will be funded from both grant funds and donations. Other uses of grant funds include purchase of various equipment ($255,659) and operating costs such as training, printing, and supplies. The customer call center coordinator is funded in the FY2000 School operating fund budget and these funds will be transferred to the School Grants fund. Preparer: Rebecca T. Dickson Title: Director, Budget & Management ~ A A VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, May 11, 1999, at seven- thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: Thomas L. Wootton, Jr., Chairman Elizabeth B. Davis, Vice-Chairman Dianne E. Pettitt James R. Schroeder, D.D.S. Marshall W. Trammell, Jr. RESOLUTION On motion of Mrs. Davis, seconded by Mr. Trammell, the School Board requests the Board of Supervisors to advertise and hold a public hearing to approve an increase of $556,831 of Federal funding, an increase of $42,368 of donations, and an increase of $65,522 from the School Operating Fund to the School Grants Fund and appropriate $664,721 to the Instruction Appropriation Category in the School Grants Fund for the FY2000 Chesterfield School-to- Work Initiative Grant. William C.~'Bosher, Jr., S~ erintendent An Affiliate of Media General P.O. Box 85333 Richmond, Virginia 23293-00Oi (804) 649-6000 Advertising Affidavit (This is not a bill. Please pay from invoice) VA 23832 CHESTtHtF~LD CO.BO. SUPV ATTN LISA ELKO BOARD OF SUPERVISORS CHESTERFIELD Account Num. 220806 Date 06/16/1999 I Date Code Description Ad Size Total Cost I 06/16/19 121 TAKE NOTICETAKE NOTICE THAT THE BOARD 2.00 x 13.00 239.72 ATTACH An arnendme~ to the FY2000 budg~ to apprepde~ up to $556,831.1n If furlhm' info~ Is ~eslred, please c~r~aot Mrs. Kathy Kitchefl, A~- ~'. ?_z_ ~_ _o_~z.~.-.~_'p~ _~.o.~p HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOTICF. TAKE NOTIC was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 06/09/1999 06/16/1999 The first insertion being given... 06/09/1999 Sworn to and subscribed before me this (.o' 0~ I~:~c~ .otary.ub,c State of Virginia City of Richmond My Commission expires 03/31/01 Supervisor THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU AFFIDAVIT OF PUBLISHED ADVERTISING State of Virginia City of Petersburg I, MIDGE KNOWLES, being duly sworn, do, upon my oath, depose and say that I am Classified Supervisor of The Progress-Index a newspaper printed in said_City_and State, and that the advertisement of: \/i~i~i~ ~~-~W~-~ ~'~/~ ~J was published by: ~~'L was published in said paper on:~ Order #: 111253 Class: 0001 - LEGALS AdTaker: 136 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at a regular scheduled meeting on June 23, 1999 at 7:00 ~.m. in the County Public Meeting Room at the Chesterfield Courthouse, Chester- field, Virginia, will hold a public hearing where persons affected may appear and present their views to consider: An amendment to the FY2000 budget to appropriate up to $556,831 in Federal funds for a Virginia School-to-Work Initia- tive Local Partnership Grant. If further information is desired, please contact Mrs. Kathy Kitchen, Assistant Superinten- dent of Finance for Chesterfield County Schools at 748-1729 or the County Admin- istrator's Office at 748-1200 between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. June 9,16,1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page __ 1 ofl Meeting Date: June 23, 1999 Item Number: 16.¢. Subject: PUBLIC HEARING: Consider the Exercise of Eminent Domain for the Acquisition of a Parcel of Land with I'mprovements for the Expansion of Meadowbrook High School and Authorization to Enter and Take Such Property Prior to Eminent Domain Proceedings County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff requests that the Board of Supervisors approve the exercise of eminent domain for the acquisition of a parcel of land with improvements for the expansion of Meadowbrook High School and authorization to enter and take such property prior to eminent domain proceedings. Summary_ of Information: The Right of Way Office has been negotiating with several property owners along Cogbill Road to acquire their property for the expansion of Meadowbrook High School. There were a total of 15 parcels which needed to be acquired and staff has been successful in securing all but one of the parcels, 5015 Cogbill Road. Suit has been filed against this property for back taxes and on November 24, 1998, the Board of Supervisors authorized the Right of Way Staff to bid on this property at judicial sale. The case has been filed but the process may continue until the end of the year which would delay the project. It is necessary to enter upon and take such property for a public purpose prior to the determination of just compensation in eminent domain proceedings. Authorization at a public hearing will allow the County to take immediate title to the property and will obligate the County to purchase the property sought. Staff will continue to negotiate with the property owners in an effort to reach a settlement. Approval is recommended. Districts: Dale John W. Harmon Attacbaments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE ACQUISITION OF A PARCEL OF LAND WITH IMPROVEMENTS FOR THE EXPANSION OF MEADOWBROOK HIGH SCHOOL AND AUTHORIZATION TO ENTER AND TAKE SUCH PROPERTY PRIOR TO EMINENT DOMAIN PROCEEDINGS COGBILL ROAD GARL, HEIGH [RAVELBROC FARMS adowbroo~ Plaza ROCK SP F~ VILLAG[ Irongate Villa~ Sho New WAT( MASON GAT[BRIDGE PL GATEBRIOGE dvary Church the CMA STONE IDGE 3O 91 5046 5040 7 351g 55~0 -I~"~OWBROO ~ H 41 5127 '74 51,~5 31 2641 50,~7 32 3747 50~5 5654 5009 I NDE;~ED (IN 778-882 79 0507 5111 99 6504 5031 "lO 48'76 51{~0 4O 50~0 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill. Please pay from invoice) CHESTERFILD CO RIGHT WAY RIGHT OF WAY DEPT CHESTERFIELD VA 23832 Account Num. 220686 06/16/1999 IDate Code Description Ad Size Total Cost 06/16/19 121 TAKE NOTICETHAT ON JUNE 23 1999 AT 700 P 2.00 x 12.00 110.64 ATTACH TAKE NOTICE: That on June 23, 1999, at 7:00 p.m. or as soon thereaff, er as may be heard, the Board of Supervisors of Chesterfield County at its regular meeting place in the Board Room of Chesterfield County, Virginia, will consider the exercise of eminent dcmain f(:h- the acquisition of parcels of land for the expansion o{ Me_~[Dwbrook H~h Sch~ool and authorization to enter and take such p'fd--ppe~1ies prio~ to eminent domain proceedings. The complete tex~ of the oroposed action is on file in the office of the Right of Way Manager in (~hestedield County, Virginia,- and may be ex- amined by ail interasted parties between the hours of 8:30 a.m. and 5:00 ~3.m., Monday through Fdday. HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOTICETHAT ON JU was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 06/16/1999 The first insertion being given... 06/16/1999 Sworn to and subscribed before me this ' ~ 0 : Notary Public State of Virginia City of Richmond My Commi~ion expires 03/31/01 /7 Supervisor THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 23, 1999 Item Number: 16. D. Subject: Public Hearing to Consider Amendments to Sections 15-179, 15-189, 15-191 and 15-196 and Adding Section 15-219 of the County Code Relating to the Regulation of Taxicabs County Administrator's Comments: County Administrator: Board Action Requested: Consider amendments to Sections 15-179, 15-189, 15-191 and 15-196 and Adding Section 15-219 of the County Code relating to the regulation of taxicabs. Summary_ of Information: Over the course of the last year, the Richmond Regional Taxicab Advisory Board, chaired by Mr. Barber, has studied several issues related to the regulation of the taxicab industry in the Richmond metropolitan area. Chesterfield, Hanover, Henrico and Richmond all adopted a model ordinance several years ago. At their meeting on March 16, the Advisory Board approved a slate of changes to the model ordinance and is recommending that each jurisdiction adopt these changes. The changes are as follows: 2. 3. 4. permit station wagons to be used as taxicabs; reduce the minimum curb weight of vehicles to be used as taxicabs; increase the age limit for vehicles to be used as taxicabs from ten years to twelve years; include consideration of an applicant's criminal conviction record as a basis for refusing a taxicab drivers permit; increase the rate for the first 1/5 mile of a taxicab charge from $1.50 to $2.50; and add a dress code requirement for taxicab drivers. A public hearing has been set for this date to consider these ordinance amendments. The other localities intend to consider these changes in July and August. Steven L. Micas Attachments: · Yes [] No Title: County Attorney 0614(00):44820.2(44818.1 ) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 15-179, 15-189, 15-191 AND 15-196 AND ADDING SECTION 15-219 RELATING TO TAXICABS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 15-179, 15-189, 15-191 and 15-196 of the Code o_f the Coun_ty of Chester_field 1997, as amended is amended and re-enacted to read as follows: Sec. 15-179. Certificate of public convenience and necessity. OOO (g) A certificate holder shall not place into service a taxicab unless it is a four-door, hard-top vehicle, including station wagons, that meets or exceeds the following minimum specifications: (1) (2) (3) Wheel size: 14 inches. Wheel base: 106 inches. Curb weight: 2,900 37400 lbs.; except for any vehicle properly placed into service prior to October 1, 1994, that has been continuously operated by the same certificate holder and that otherwise meets all the requirements of this article. (h) No person shall operate any taxicab which either is more than twelve ten model years old or which has more than 300,000 miles. OOO See. 15-189. Refusal of permit. Subject to the provisions of section 15-183, the chief of police shall not issue a driver's permit if: 000 The applicant has ever been convicted of, pleaded guilty to or pleaded nolo contendere to any felony involving violence, or distribution of a controlled substance, or to any other felony, or combination of felonies, which indicates to the chief of police that the applicant is of unfit or unworthy character. The chief shall consider the period of time that has passed since the conviction, plea, etc. an well as any other mitigating circumstances presented by the applicant The applicant knowingly makes, or causes to be made, either directly or indirectly, any false statement on his applications. The applicant otherwise lacks the following minimum physical or mental qualifications: 1. Drivers shall have no mental, nervous, organic or functional disease likely to interfere with safe driving. 2. Drivers shall have no loss or impairment of use of foot, leg, fingers, hand or arms or other structural defect or limitation likely to interfere with safe driving. 3. Drivers shall in all other respects satisfy the minimum physical and mental requirements for issuance of a driver's license by the state department of motor vehicles. (hi) The applicant is less than 18 years of age. (ii) The applicant does not possess a valid and current driver's license issued by the state department of motor vehicles. Sec. 15-191. Issuance of permit after refusal; reissuance after revocation. Except as provided in section 15-192 below, no person who is refused a taxicab driver's permit or whose permit is revoked under the provisions of section 15-190 shall be eligible for issuance of a new permit until such time as the grounds for refusal of a permit no longer apply. However, if a driver's permit is refused or revoked for (i) knowingly making, or causing to be made, either directly or indirectly, a false statement while applying for the permit, (ii) for charging a rate above or below the rates prescribed by section 15-196, or (iii) for reasons described in sections 15-190(d) or (e), such driver shall not be eligible for at least 12 months from the date of refusal or revocation or from the date the chief of police was informed of the grounds supporting such revocation, whichever is later. Sec. 15-196. Same--Enumerated; special discount for elderly passengers and disabled passengers. (a) Taxicab drivers shall charge passengers: For the first one-fifth mile...,,*' .50 $2.50 000 (2) That Section 15-219 of the Code o_f the County o_f Chester_field, 1997, as amended is added to read as follows: 0614:44818.1 2 Sec. 15-219. Dress Code. Taxicab drivers shall be fully and neatly dressed and exhibit good personal hygiene without offensive body odor. All clothing shall be clean, free of holes, rips or tears, present a professional appearance; clothing shall not exhibit any symbols, phrases or rendering that are obscene and shall comply with the following standards: Male drivers are required to wear long pants or professional length uniform shorts, buttoned shirts with fold-down collars and sleeves, and shoes. Pullover "polo" shirts, with fold-down collars, buttons and short sleeves, are permitted. Shoes shall be clean, closed-in and worn with socks. Hair, beards and/or moustaches must be neat, trimmed and present a groomed appearance. Female drivers are required to wear long pants, professional length shorts, skirts, dresses (professional length), shirts or blouses, and shoes. Pullover "polo" shirts, with fold-down collars, buttons and short sleeves, are permitted. Shoes shall be clean, closed-in and worn with socks or stockings. Hair must be neat, trimmed and present a groomed appearance. (3) That this ordinance shall become effective immediately upon adoption. 0614:44818.1 3 An Affiliate of Media General P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill. Please pay from invoice) VA 23832 CHESTERFIELD CO.BO. SUPV ATTN LISA ELKO BOARD OF SUPERVISORS CHESTERFIELD IAccount Num. 220806 06/16/1999 I Date Code Description Ad Size Total Cost I 06/16/19 121 TAKE NOTICETAKE NOTICE THAT THE BOARD 2.00 x 14.00 258.16 ATTACH HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOTICETAKF. NOTIC was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 06/09/1999 06/16/1999 The first insertion being given... 06/09/1999 Sworn to and subscribed before m. th,s 6~-a ' ' / ('jd Notary Public State of Virginia City of Richmond My Commission expires 03/31/01 Supervisor THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU AFFIDAVIT OF PUBLISHED ADVERTISING State of Virginia City of Petersburg I, MIDGE KNOWLES, being duly sworn, do, upon my oath, depose and say that I am Classified Supervisor of The Progress-Index and and that the a newspaper printed in sa~d City State, advertisement of: ~. ~-~ ~ was published by: ~~l~ was published in said paper on:~ C las~ S upervisor _O;der #: 110807 C~ass: 0001 - LEGALS AdTaker: 136 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at a regular scheduled meeting on June 23, 1999 at 7:00 p.m. in the County Public Meeting Room at the Chesterfield Courthouse, Chester- field, Virginia, will hold a public hearing where ~ersons affected may appear and present their views to consider: An ordinance to amend the Code of the County of Chesterfield, 1997, as amended by amending and re- enacting sections 15- 179, 15-189, 15-191 and 15-196 and adding section 15-219 relating to the Regulation of Taxicabs. A copy of the full text of the ordinance is on file in the County Ad- ministrator's Office and may be examined there. If further infor- marion is desired, please contact the County Attorney's Office at 748-1491, between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. June 9, 16, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: 16.E. Subject: Public Hearing to Consider Adoption of an Ordinance Permitting Establishment of"No-Wake' Zones on Lake Chesdin Citizens to Request the County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Consider adoption of ordinance allowing the establishment of"no-wake" zones on Lake Chesdin. Summary_ of Information: A resident in the Eagles Cove Subdivision on Lake Chesdin has asked the Board to support the establishment of a "no-wake" zone on Lake Chesdin by the State Department of Game and Inland Fisheries (the Department). State law provides that such zones can be established only after a locality has adopted an ordinance allowing such zones to be created. At its May 25 meeting, the Board of Supervisors scheduled a public hearing for today to consider such an ordinance. A public hearing has also been scheduled for July 28 to consider an application to establish a new "no-wake" zone on Lake Chesdin. (See attached map showing requested zone and existing zones). Attached is a proposed ordinance that follows the Department's regulations. It provides that the Department has final approval authority for "no-wake" zones, and the person requesting the establishment of such a zone will bear all costs associated with its creation and the maintenance of the required buoys. Staff.recommends adoption of an ordinance allowing the establishment of"no- wake" zones in Lake Chesdin. Steven L. Micas 2014:44415.1 Attachments: · Yes [] No l# ~'_~(;~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 14-25RELATING TO LAKE CHESDIN BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 14-25 of the Cod of the County of Chester_field, 1997, as amended, is amended and re-enacted to read as follows: Sec. 14-25. Lake Chesdin, restrictions on recreational or other use. OOO Any person desiring to place "no wake" buoys along waterways in the County shall first obtain approval from the Board of Supervisors and the Virginia Department of Game and Inland Fisheries (the "Department"). A completed "Application for Establishment of Regulatory Markers on Public Waters of Virginia," available from the Department, shall be submitted to the Board. After notice and a public hearing, the Board shall vote to approve or disapprove the application. If the Board approves the request, the application shall be forwarded to the Department for final approval. (4) All markers approved by the Board and authorized by the Department shall be installed and maintained at no expense to the Board or Department and shall conform to the specifications, standards and conditions established by the Department. fig) (gh) Any person who violates any provision of this section shall be guilty of a misdemeanor, punishable by a fine of not more than $50.00. This section shall not apply to any person performing any official duty pertaining to the operation or maintenance of Lake Chesdin or the George F. Brasfield Dam, the enforcement of this section, or any law-enforcement or emergency rescue duties. 2014:44418.1 0 An Affiliate of Media General P.O. Box 85333 Richmond, Virginia 23293-0001- (804) 649-6000 Advertising Affidavit (This is not a bill. Please pay from invoice) VA 23832 CHESTERFIELD CO.BO.SUPV ATTN LISA ELKO BOARD OF SUPERVISORS CHESTERFIELD I Account Num. 220806 Date 06/16/1999 IDate Code 06/16/19 121 Description TAKE NOTICETAKE NOTICE THAT THE BOARD Ad Size 2;00 x 13.00 Total Cost 239.72 ATTACH HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to codify that the attached TAKE NOTICETAKE NOTIC was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 06/09/1999 06/16/1999 The first insertion being given... 06/09/1999 Sworn to and subscribed before me this ~-~ \-q~ ' I ~} ~,.) Notary Public State of Virginia City of Richmond My Commission expires 03/31/01 Supervisor THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU AFFIDAVIT OF PUBLISHED ADVERTISING State of Virginia City of Petersburg I, MIDGE KNOWLES, being duly sworn, do, upon my oath, depose and say that I am Classified Supervisor of The Progress-Index a newspaper printe~d in s.aid .City and State, and t, hat the advertisement of: ~ (~[~61(.,(~,~'] ~6 ~L~,~ ~'~ ~'~~ was published by: was published in said paper on: Classified Supervisor Order #: 110804 Class: 0001 - LEGALS AdTaker: 136 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at a regular scheduled meeting on June 23, 1999 at 7:00 p.m. in the County Public Meeting Room at the Chesterfield Courthouse, Chester- field, Virginia, will hold a public hearing where 3ersons affected may appear and present their views to consider: Adoption of an Ordi- nance to amend the Code of the County of Chesterfield, 1997, as amended, by amend- ing and re-enacting section 14-25 relating to Lake Chesdin to al- Iow for the creation of "No-Wake" zones. A copy of the full text of the ordinance is on file in the County Ad- ministrator's Office and may be examined there. If further infor- mation is desired, please contact the County Attorney's Office at 748-1491, between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. June 9, 16, 1999 Meeting Date: June 23, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 ofl 16 .F. Subject: Public Hearing to Consider an Ordinance Designating the Capital Area Training Consortium ("CATC") as the Temporary Service Provider for the Workforce Investment Act. County_ Administrator's Comments: County Administrator: Board Action Requested: It is recommended that the Board of Supervisors adopt an ordinance for the temporary designation of CATC as the service provider for the Workforce Investment Act. Summary of Information: The Federal Workforce Investment Act of 1998 ("WIA"), which replaces The Job Partnership and Training Act ("JTPA"), requires that each locality designate its service provider by July 1, 1999. The WIA includes provisions that encourage providing services on a regional basis. The Greater Richmond area has two service delivery entities: CATC and the City of Richmond's Private Industry Council. To study and facilitate forming one service delivery area, the Chamber of Commerce and local governments in District 21 are analyzing the feasibility of consolidating Private Industry Council boards, administrative entities and/or programs. A facilitator/consultant has been employed by the Chamber's Workforce 1 to assist this study process. It is anticipated that this study process will be on-going through the summer. Staff will keep the Board informed regarding progress. Fo comply with the WIA, staff recommend that the Board designate CATC as the County's temporary servio until some consensus can be reached at the regional level. Bradford S. Hammer Attachments: Title: Deputy CounW Administrator AN ORDINANCE AUTHORIZING THE CHAIRMAN OF THE BOARD OF SUPERVISORS AND THE COUNTY ADMINISTRATOR TO EXECUTE ON BEHALF OF CHESTERFIELD COUNTY A MULTI-JURISDICTIONAL WORKFORCE INVESTMENT ACT AREA AGREEMENT WHEREAS, the Congress of the United States has enacted and the President of the United States has signed into law the Workforce Investment Act of 1998 (the "Act"); and, WHEREAS, the Act, Chapter 2, Section 116, Local Workforce Investment Areas, part (30. requires that the Governor of the Commonwealth of Virginia approve any request made by a combination of units of local government with a population of 200,000 or more that was a service delivery area under the Job Training Partnership Act (the "JTPA") on the day before the date of enactment of the Act, if the Governor determines that the area: Performed successfully, in each of the last two years prior to the request for which data are available, in the delivery of services to participants under Part A of Title II and Title III of the JTPA; and, Has sustained the fiscal integrity of the funds used by the area to carry out activities under such part and title; and, WHEREAS, the Board of Supervisors desires to continue the Capital Area Training Consortium (the "Consortium") created by agreement among the counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent, and Powhatan (collectively the "parties") dated June 27, 1983, for the purpose of delivering workforce services under the Workforce Investment Act; and, WHEREAS, continuation of the Consortium among the parties will permit continuation of effective participation in the planning and delivery of workforce services in partnership with the Workforce Investment Board that shall be appointed by the Consortium; and, WHEREAS, continuation of the Consortium Area as the Workforce Development Area will permit continuation of the delivery and oversight of workforce services in a manner that will ensure continued accountability to local elected and appointed officials, as well as the Workforce Investment Board; and, WHEREAS, for these and other reasons, it is both necessary and appropriate that the parties provide jointly for the planning and delivery of workforce services throUgh a multi-jurisdictional agreement. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That the Chairman of the Board of Supervisors and the County Administrator are authorized to execute on behalf of the County the multi-jurisdictional agreement for the planning and delivery of workforce services, such agreement to be in a form approved by the County Attorney. 2. That this ordinance shall be in full force and effect immediately upon its adoption. 0505:44892.1 An Affiliate of Media General P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill. Please pay from invoice) VA 23832 CHESTERFIELD CO.BO. SUPV ATTN LISA ELKO BOARD OF SUPERVISORS CHESTERFIELD ~ Account Num. 220806 06/16/1999 {Date Code Desoription Ad Size Total Cost 06/16/19 121 TAKE NOTICETAKE NOTICE THAT THE BOARD 2.00 x 13.00 239.72 ATTACH HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This Is to certify that the attached TAKE NOTICETAKE NOTIC was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 06/09/1999 06/16/1999 The first insertion being given... 06/09/1999 Sworn to and subscribed before me this G-O I-q°~ ' - I 0 ~ NotaryPubllc State of Virginia City of Richmond My Commission expires 03/31/01 Supervisor THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU AFFIDAVIT OF PUBLISHED ADVERTISING State of Virginia City of Petersburg I, MIDGE KNOWLES, being duly sworn, do, upon my oath, depose and say that I am Classified Supervisor of The Progress-Index a newspaper printed in said City and State, and that the advertisement of:W~7~ l/,/L,~."~'~,~ //~C-~ /~% /~)"-'~-'~'-(- was published in said paper on: ~ lqqq Classified Supervisor Order #: 110809 Class: 0001 - LEGALS AdTaker: 136 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at a regular scheduled meeting on June 23, 1999 at 7:00 p.m. in the County Public Meeting Room at the Chesterfield Courthouse, Chester- field, Virginia, will hold a public hearing where persons affected may appear and present their views to consider: An Ordinance author- izing the Chairman of the Board of Supervi- sors and the County Administrator to exe- cute on behalf of Chesterfield County a multi-jurisdictional Workforce Investment Act Area Agreement. A copy of the full text of the ordinance is on file in the County Administrator's Office and may be examined there. If further infor- mation is desired, ~lease contact the County Attorney's Office at 748-1491, between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. June 9, 16, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 Item Number: 16.G. Subject: PUBLIC HEARING: Ordinance to Vacate a 16' Alley Across Lot 13, Deerfield Estates Subdivision, Section D County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a 16' alley easement across Lot 13, Deerfield Estate Subdivision, Section D, shown on the attached plat. Summary_ of Information: Zane G. and Carmen G. Davis have submitted an application requesting the vacation of a 16' alley easement across Lot 13, Deerfield Estate Subdivision, Section D. This request has been reviewed by staff and~ approval is recommended. District: Matoaca Preparer: ~ -~. ~ John W. Harmon Attachments: YesI Title: Riqht of Way Manaqer VICINITY SKETCH ORDINANCE TO VACATE PORTIONS A 16' ALLEY ACROSS LOT 13 DEERFIELD ESTATES SUBDIVISION ZANE G & CARMEN G DAVIS NOTE: THIS PROPERD' IS LOCATED IN ZONE, c AS SHOWN ON FEMA COMMUNIIY PANEL N0.5]oo33 ooee B (P.e. PO, PG. 50,) LOT 2 7.5' LOT 15 ~' 7.5' (p.a 90 Pb. 50) PLAT SHD~ING AN EXISTING 15' ALLEY EASENENT TD ,BE VACATE.~ DN LDT i3, PLAN DF 'DEERFZELD ESTATES; SECTIDN 'D; IN THE HATDACA ]2ISTRICT DF CHESTERFIELD CDUNTY, VIRGINIA, POTT$, MINTER and ASSOCIATES, P.C. ~gineei'w, Lnnd ~, ~nd Planne~ oole: APRIL B% 1999 Sc~le: ] '=40' ,].N. 9711-04 J An Al'filiate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) CHESTERFILD CO RIGHT WAY RIGHT OF WAY DEPT P. O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 -Acc°unt ~ 220686 Date 06/16/1999 CHESTERFIELD VA 23832 06/16/19 Code 121 Des c ri.i~ tion TAKE NOTICETHAT ON JUNE 23 1999 AT 700 P Ad Size 2.00 x 13.00 TotalCost'~'~ 239.72 Richmond Newspapers, Inc. Publisher of ATTACH THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAX. E N-OT[CETHAT was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: TAKE NOTICE: That on June 23, 1999, at 7:00 p.m or as soon thereafter as may be heard1 the Board of Supervisors of Chesterfield County at its regular meeting place in the Board Room cf Chesterf eld County, Virginia, will consider the fc~lowfng ordinance, or adoption: AN ORDINANCE to vaoa e a 16' alley within Deed~eld Estates Subdivi- sion, Section D, Lot 13, as show~ on a plat ~ Surveys dated F..e_b~a.~, 6, 1 .9~., r~ecorded May 9, 1996, in the Clerk's Office 'Circuit .-.oun. uneste~leld (Joon~y, Virg n a, in Deed Book 90, at Page 50. The complete text of he proposed ordinance and conveyance is on file in the office of the Right of Way Manager ia Chesterfield County, VkgJnia, ~3~ may be~xarnined b~,.al/interested pa~l es between he hours of : u a.m. ano 5:00 p.m.. Monday through Fdday. 06/09/1999 06/16/1999 The first insertion being given... 06/09/1999 Sworn to and subscribed before HERE me this ~ -& I ~_..~_~ '~ Notary PubliC-- State of Virginia City of Richmond My Commission expires 03/31/01 Supervisor THIS IS NOTA BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page __ 1 ofl Meeting Date: June 23, 1999 Item Number: 16. II. Subject: PUBLIC HEARING: Ordinance to Vacate Portions of a 25' Permanent Easement and 20' Temporary Construction Easements Within Somerset Subdivision County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate portions of a 25' permanent easement and 20' temporary construction easements across Lots 15 and 16 within Somerset Subdivision, shown on the attached plat. Summary of Information: Savage & Lennon, Inc. has submitted an application requesting the vacation of portions of a 25' permanent easement and 20' temporary construction easements across Lots 15 and 16 within Somerset Subdivision. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: · Harmon Attactunents: Yes No Title: Right of Way Manaqer VICINITY SKETCH ORDINANCE TO VACATE PORTIONS OF A 25' PERMANENT EASEMENT AND 20' TEMPORARY CONSTRUCTION EASEMENTS WITHIN SOMERSET SUBDIVISION SAVAGE & LENNON INC WINE SOR JILLS ~- m~ LYNCH ~¥~ II SIDING COUNTY PROJECT No. ,' 98-0164 NO.: 64489-07 16' EASEMENT COUNTY ! P,B 25 POS 52~5J OF · , COLEMAN CHESTERFIELD /PROPERTY LINE ALONG J~Jll O.B, t909 PG. 612 \ ~ 2~5:_EA_SEMENT D,~h PIN 7956J1526J r.m. zb HGS. 52&5J ~',~ 4005 SOMER LANE CRCLE ~ 20' CONSTRUCTION EA ~I CENTER LINE OF CREEK ~H SEMENT J tjZ~S SHOWN ON SUBDIVISION__ ' ' ~ ~ P.B. 25 POS. 52~5J I [ '~ PLAT OF "SOMERSET" F ' ~ ........  .,.,~':_ ~' ' .% ' ~-~'k~ J, 651,591.9J l - :n~ X :: '%'4~' .'1, ~ COUNTY OF CHESTERFI:D  /]j ~.~ 20' CONSTRUCDON EASEMEN ~ ..... ~ ~' P.B. 25 PGS. 52*5J PORTIONS OF 25' PERMANENT EASEMENT AND 20' TEMPORARY CONSTRUCTION EASEMENTS TO BE VACATED GRAPHIC SCALE 25 5O 1 O0 ( IN FEET 1 inch = 50 HEt~MUDA D/STt~ICT ,., CHESTEt~FIELD CO., V/HC/N/A ANNE C. UREND No. 30242 b:~, .NO TE: THE PURPOSE OF THIS PLAT DOES NOT INCLUDE SHOWING THE LOCATION OF EXISTING EASEMENTS. THEREFORE ALL EXISTING EASEMENTS ARE NOT SHOWN COUNTY PROJECT No. : 98-0164 J I SURVEYORS * ENGINEERS * PLANNERS CORPORATE HEADQUARTERS -711 N. COURll-IOUSE~)AD 7-------------Rf~'HMOND, VIRGINIA 23236-409c' -TELEPHON~: (804) 794-3500- FAX: DA rE: 5/20/98 SCALE: 1" = 50' DRAWN BE' S. LITTLE CHECKED BK' JOB NO,: 64489-0? ~n ~ffiliate of Media ~eneral Adve~isin g Affidavit {This is not a bill, Please pay from invoice) C~S~ILD CO ~O~ WAY ~GHT OF WAY DEPT C~ S~IELD VA 23832 Date Code P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 Des cripfion Ad Size Account'Num. 220686 Date 06/16/1999 Total Cost 06/16/19 121 TAKE NOTICETHAT ON JUNE 23 1999 AT 700 P 2.00 x 15.00 276.60 Richmond Newspapers, Inc. Publisher of ATTACH THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOTICETHAT ON JU was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 06/09/1999 06/16/1999 TAKE NOTICE: - ?l~eat? June 23, 1999 at 7:00 p m or as soon thereafter as may be ara, the Board of Superv~ors o ChesterfieJd County at its re~}ular meeting place in the Board Room of ChesterfieJd County, Virginia, w I consider the ~oflowing ordinance for ad~o~otion: AN ORDINANCE to vacate portions a 25 permanent easement and temporal/ conslrustion easements within Somerset Subdivision, Lots 15 and 1~, as shown on a plat by J. K. Tim~. dat- ed December 18, 1975, recorded December 19, 1975, in the Clerkes Of- rice, Circuit Court, Chesterfield County, Virginia, in Deed Book 25, at Pages 52 and 53. ' The complete text of heproposed ordinance and conveyance is on file in the office of the Right of Way Manager in Chesterfield County, Virginia, and may be examined b~/al/interested par~ies between the hours of 8:30 a.m. and 5:00 p,m., Monday through Fdday. HERE The first insertion being given... 06/09/1999 Sworn to and subscribed before me this State of Virginia City of Richmond My Commission expires 03/31/01 Supervisor THIS IS NOTA BILL. PLEASE PAY FROM INVOICE. THANK yOu /3 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 1999 15. Item Number: Su~ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Commen~: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting on July 28, 1999 at 3:00 p.m. Preparer: ~ c_~ ~ Title: Lisa H. Elko Attachments: ---]Yes No Clerk to the Board REQUEST FOR A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY TO: LISA H. ELKO, CLERK TO THE BOARD OF SUPERVISORS Magisterial District, and of ~ Magisterial District, pursuant to Section 15.2-1417 and 15.2-1418 of the Code of Virqinia, 1950, as amended, hereby request that the Board of Supervisors start their regular meeting on June 23, 1999 at 3:00 p.m. instead of the normal starting time of 4:00 p.m. in the Chesterfield County Public Meeting Room. The Board will consider its regular agenda. REQUEST FOR A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY TO: LISA H. ELKO, CLERK TO THE BOARD OF SUPERVISORS We, ~/~ f. ~- , of ~6~ District, and __~~ of Magisterial ~__ Magisterial District, pursuant to Section 15.2-1417 and 15.2-1418 of the Code of Virginia, 1950, as amended, hereby request that the Board of Supervisors start their regular meeting on June 23, 1999 at 3:00 p.m. instead of the normal starting time of 4:00 p.m. in the Chesterfield County Public Meeting Room. The Board will consider its regular agenda. TAKE NOTICE TAKE NOTICE that pursuant to Section 15.2-1418 of the Code of Virginia., 1950, as amended, two members of the Board of Supervisors have requested that the Board of Supervisors start their regular meeting on June 23, 1999 at 3:00 p.m. instead of the normal starting time of 4:00 p.m. in the Chesterfield County Public Meeting Room. The Board will consider its regular agenda. Teste: Lisa Elko, Clerk to the Board of Supervisors I, __~~.~~~~ certify that I have received a copy of this notice this ~ day of June, 1999, and waive any and all further notice requirements of Section 15.2-1418 of the Code of Virginia. Supervisor, ~(A~L~ ~'tl District TAKE NOTICE TAKE NOTICE that pursuant to Section 15.2-1418 of the Code of Virginia, 1950, as amended, two members of the Board of Supervisors have requested that the Board of Supervisors start their regular meeting on June 23, 1999 at 3:00 p.m. instead of the normal starting time of 4:00 p.m. in the Chesterfield County Public Meeting Room. The Board will consider its regular agenda. Teste: Lisa Elko, Clerk to the Board of Supervisors I, q~A~-- ~. ~m~ , certify that I have received a copy of this notice this ~ ~ day of June, 1999, and waive any and all further notice requirements of Section 15.2-1418 of the Code of Virginia. Ste{zen L. Micas, County Attorney TAKE NOTICE TAKE NOTICE that pursuant to Section 15.2-1418 of the Code of Virginia, 1950, as amended, two members of the Board of Supervisors have requested that the Board of Supervisors start their regular meeting on June 23, 1999 at 3:00 p.m. instead of the normal starting time of 4:00 p.m. in the Chesterfield County Public Meeting Room. The Board will consider its regular agenda. Teste: Lisa Elko, Clerk to the Board of Supervisors I, ~/,/. /~/z~z~ ~ , certify' that I have received a copy of this notice this ~[% th day of June, 1999, and waive any and all further notice requirements of Section 15.2-1418 of the Code of Virginia. District TAKE NOTICE TAKE NOTICE that pursuant to Section 15.2-1418 of the Code of Virginia, 1950, as amended, two members of the Board of Supervisors have requested that the Board of Supervisors start their regular meeting on June 23, 1999 at 3:00 p.m. instead of the normal starting time of 4:00 p.m. in the Chesterfield County Public Meeting Room. The Board will consider its regular agenda. Teste: Lisa Elko, Clerk to the Board of Supervisors I, ~~~k~ ~~[~ , certify that I have received a copy of this notice this ~1 ~ day of June, 1999, and waive any and all further notice requirements of Section 15.2-1418 of the Code of Virginia. Supervisor, ~~9,- District TAKE NOTICE TAKE NOTICE that pursuant to Section 15.2-1418 of the Code of Virginia, 1950, as amended, two members of the Board of Supervisors have requested that a special meeting of the Board of Supervisors be held and that such special meeting shall be held on Tuesday, June 22, 1999 at 9:00 a.m. at the Chesterfield County Government Complex, in the County Administrator,s Conference Room, 9901 Lori Road, Chesterfield, Virginia, 23832. The Board will limit discussions to an ordinance amendment relating to business license fees. Teste: Lisa Elko, Clerk to the Board of Supervisors I, ~~f~/ ~C} ~- , certify that I have received a copy of this notice this o~ ~ day of June, 1999, and waive any and all further notice requirements of Section 15.2-1418 of the Code of Virginia. Supervisor, /~[d~/~ District TAKE NOTICE TAKE NOTICE that pursuant to Section 15.2-1418 of the Code of Virginia, 1950, as amended, two members of the Board of Supervisors have requested that the Board of Supervisors start their regular meeting on June 23, 1999 at 3:00 p.m. instead of the normal starting time of 4:00 p.m. in the Chesterfield County Public Meeting Room. The Board will consider its regular agenda. Teste: Lisa Elko, Clerk to the Board of Supervisors I, I-t~f~l- ._ ~, T~ - ~~]~]g~/[ , certify that I have received a copy of this notice this 2J th day of June, 1999, and waive any and all further notice requirements of Section 15.2-1418 of the Code of Virginia. ~ r~~~~i st riG t TAKE NOTICE TAKE NOTICE that pursuant to Section 15.2-1418 of the .Code of Virginia, 1950, as amended, two members of the Board of Supervisors have requested that the Board of Supervisors start their regular meeting on June 23, 1999 at 3:00 p.m. instead of the normal starting time of 4:00 p.m. in the Chesterfield County Public Meeting Room. The Board will consider its regular agenda. Teste: Lisa Elko, Clerk of Supervisors t~--t~e Board I, ~ ~'~ , certify that I have received a copy of this notice this ~ ~ day of June, 1999, and waive any and all further notice requirements of Section 15.2-1418 of the Code of Virginia. Supervisor, ~d~/~6~,~ District Take notice that the Board of Supervisors of Chesterfield County, Virginia, at a regular S~heduled meet~g on June'23,. t99g"at, 7:00, ~).m. in the County :. Public ,Meeting Room at the Chesterfield Courthouse, C ~ester- field. Virginia'. will hold a public bearing where persons affected may appear and. pr~esent ~heir viewS to consider: An amendment to the FY2000 budget'to ap~"opdate up to $556,83t in Federal fun(~lsfor a Virginia Sch0~l-to-Work Initia- tive LocaJ Partnership Grant. If further information is desired, please contact Mrs. Kathy Kitchen. Assistant Superinten- dent of Finance for Chestedield County Schools at 748-1729 or the County Admin- istrat~'s Office-at 748~t'200 btetweer~ the to 55, Take nettei ~"~l,e. Board of Supervisors. of Chesterfield' County, Virginia, at a regular scheduled meeting on June 23, 1999 at 7:00 p.m. in the County Public Meeting Room at the Chesterfield Courthouse, Chester-- field~ vJrginja;i will hoJd apU~btic hearing where persons affected may appear-and present their views to consider: 'A doption of an Ordi-.. ance to amend the Ode Of !he County ct Chesterfield, 1997, as ~mended, by amend- ng and m-enacting ~ction 14-25 relating to Lake Chesdin to al- low for the Creation of "Ne-Wake" zones, A copy of~the full text of the ordinance Is on file in the Cou.n.~.~/Ad- ministrator's Offlcel and may be examined there. If further infor- mation is desired. please contact the Oounty Attorney's Office at 748-1491., between the hours of 8:30 ~..m. to 5:00 p m Monday through Fnday. June~9, 16, 19~ ITake noti% that the IBoard of SUperVisors Iof Chesterfield CoUnty !Virginia, a,t a regular schedule~ meeting on June 23;' ~t999 at 7:00 p.m..in.the County Public Meeting Room at the Chesterfield C~b ~r, Chester, ~ d~ vt~gi~ial~ W~'I:[ I~old per80~ afl,ted ~ay a~3pear a,'l~ present theii~ views to Consider; An ordinance to amend the Cede ef the CoUntY of CheSterfield, 1997 'as amended by amendihg and re,' enacting seCtiens15- ! 179, 15.189i 15~191 a~d t5; i96 ~nd' adding I section 15,219 relatin~ I to the Regulat on Of TaxiCabS. A copy of.the full teXt of the ordinance is on file in the COUnty Ad. ministrater'S Off~ce and may 13e exar~ined there~ If further infer' mat~o~ is desired~ PlaaSe Contact C,o. Unty Attorney's o~ice at 748;1491, betWeen'the hOur~ of 8:30 a.m; to 5~00 p.m., Monday thrOugh ~FndaY. . lTake notice that the Board of Supervisors lot Cfiesterfl~d County, IV rginia, at aregaiar I scheduled meeting on lJune 23, 1999 at.7:00 I(~,o urthouse, chester- field, Vltginla.~ w~t'hold a PUbliC headhg ~ere perSOns affe~d,m.aY ' appearand present, their viewS to 'consider!' ! An Ordinance author- S6rs ~.~'the CbUnt~ Administrator 'to exe- ~e~n' be:~ ~:~, Workfo~ [~en~ 'Act Area Agreement,: A copy of the fuUtext - of the ordinance~:;°~ TAKE NOTICE: hea~'d: the Boar(~ of Supervisors ~ Ches~rfield C~at its regular ~ ~a~e in tt~e ~ard Room. of conader the following ordnance ~ adol:~on: I AN ORDINANCE to Yaca~e por'Jions a 25: perrnar~nt easement and 20' tempOre~y co~st~ucUon ee~ements within So.emro SL~, Lots= 15 and 16,, as ehovm o~ a piat b~ J. F,. Th-nm~ & ,~so~ia~es, lac~, d~- ed Decembe~ ~8, 1~, rac~ Decem be~ 18, 1975, in,he CJeft<'$ Of-, Fages ,52 a~ ~-, ' ~n me omce o~ me H)gm ot way Manage' m Che~ ~,ourrly, Virginia, / and may be examined b~.a~t Intere~ed p~rt_ les between the hour~ ofl 8:30 a.m. and 5:00 p.m., Monday throu~ Fdday. T~'ho'ncE Take not~ ,that the. Board of Supen,'l~x,~ of Chesterfield C<:xmty, Vicoin- i~, at a regurar sr_.Medu~ rneeOng on June 23, 199~ at 7:00 p.m. in"t~ I ~oucty Public Mee~ng Hoom at field, Virginia, will hold a p0blld heati .r~ where persons affected may ap: pear aha preeent their views to ~r: An a'din ance to am~ the Code of bhe County of .Chesterfield. 1997, as amended by arneoding and re~g sectior~ 15-179;15-189 15- 191 and 1 5-196 and adding sec'don 15-219 relating ~Ac~CO py of the full text of the ord~mnce is 0~ file in the CoJnty Adrn~imm- 's ~ m~d may be examined them. ff further information is desired, please contact the C~unty ,a~tomey's Office at 748-1491, between t~e nour~ of 8:30 a.m. to S:o0, p.m., Md~day ~hrou~ Friday. TAKE NOTICE ?aka. notre tha~e Board of ~ a ~schedu~d me~ ~n JU~e 23, 1~9 at 7:00 p.m. in~'~ -- ~-,---. nty Public Meeting Room at the Ch~eld CouP, Ci'"'..~ter- ...... , ~mr~ thor viawe to conelda': The .... _Pt~IBLIC NOTICE me.~ ~ to exeoJte o~ beh~ of Chesten~eld County a b~mm o~ ~ ~n4~__ o/Q-,esa~d C(xmty, o~ Wedr]m~dav. June multi-judsdic~al W~rk-k~ Irr~stment ~ ,~rea AgreemenLA copy of J~.~j~ ba~i~.' .~0g .at. T'.0~ p. m., in the _.Pyblic _Meeting Floom at Ch~ the ,full {ex, t, of the o~dinence W on fie ~ the Cou.. nly..~m. ~ .iat. n~t.o¢'s Oftice ~_~. _me. _ m~:~?mQ:. I ~ac~ me ~ A~t°rne~s U~Ce at 748'1491, between the t~urs of 8:30 ~ea.ua~ ~ arn~ Cemro~iad by zonlii~pogd, s or Ord stJnda~s CO~/ ,faKe, nouce .that tf~ E~ard of S~..Pe~, of Chesterliaid CounW, Virgin- ~e Plan ~ipr°p ~ kx gen corn uea Req lies ~ ~J ~ a~? ~r~g,u.ar..s? ..e~ule~_ meeting on ..re.me 23, 1 ~99 at 7:00 p.m. in T~he · _ ~,t~la~ AVe TIIX ID 't~l -~-,32G'Z 33~ & 4~95 t , v~,~a, w~;mc~a, a puD]m nearing where pa. so~s affec~ may ap- g~Ed~10~lSh3Ber_M~Oist~G~EG~Yreasrez ai'ndtoft pearana~theirvtewsto~onslder: .=3r~.~,~.~. ~' ~i-m-7>.'~.~ ~(c~ De~ 37~ ~1 ~ , .rr~-,a~,. to t~ FT. ~.~- oy zanmg'cor~a or Q,~ standal~ia Oam~n~ Ptan s, ~ ,',,,-~ I reoe~ ~ mr a vggm~a ~Wc~ Init~t~e Local Parmership B.d?X ~.y794-~l.35)1 I ~ ~m~ ~n .~. n ~s ~es~rea, p~ese contact Mm. K~thy ~.Ad~n, As- ~ L,M.~ ~ D~ HUNT ASaSTEO UV~ LLC r,~ r.z &l 7m~.E-suPe~.~r~ F~,~ce f~ , ~9,?0'.~ .e~.N...lln~ d. R~ .c~b~'m Rd & lying al~a"~rx 38~' E of Huguenei Fid'Tax ' Take nofica that tbe eOard ..,:,.'~"?_ ._rw?_,_: ~f the L:~;g~a~e tor ~-seof 1.0~-2.5 un~p~acReq~i~-3ac~'ly~ ~I ~997 ~ ~umj~na ~r~.~ .,)amer~. meuse ottt?, Caentyof ~- KnovJmaS424~C~JStTaxlD789~5~.PtofT~Sg ~ I A~[mg~°..L~<. e%~"eamnma~.~mgca~a~onof"l'i6'W~e"~- i Ji~J~;~J,(AMENDED) h~ Mid Mag _D.M:$EN_/OR DEVELO~ 8ER- I ~ _Nyc ._~:.<~ W H~ R~ & ~c ~ NW uad of Ir~66 dtf~me I neaT., me, u<ara.? s~__~_~ ? rde tax I0 740-715-3937 :~' q ' , J ~r .~l~ac? ,~owll~ t:ma~.. HO(~. ot ?eFeme~ ~ounty, Virgin~ wiflI n I,{ag Dl~t :A..,qC~:)N ~P INC ma' & arrldt of : ~ map fr Res (R-7} to Res Mttltl4~am (R.Mr~w~h Cor~ Use J ~n,OsR~E.t~0 ~ a,l* a~ey ~.~n;D~, .dle. l~. ~,sofr(~Mngapprox40<Te~nWflneofMaeonAve&loc~q 830a .amd · 72~ & 6354 /T , , . / n Bet DL~ OHESTERFIELD jamadingR°ge~ T a, JanetBa~ Marie / ~ 5:~'-- -' ............. ' I ~ OWNED BUSINESS ENTER~S, Take notice that the Board o! Supen~ors · ~'C.h.eSterfl~ld County, v. lrg[~ at a regular schedUledimeeting on jUne 23,. t~ at 7:00 p;m. In the County' r iPubliC Meeting Fl~)om at the Chestet~ld Cl~ester- ':lMondaythrough ~ [ t! T~o notice th~ the ~r'~f of $~tsors of Chesterfield Count, Virginia, ate regular sCi~eduted meettng on June 23 1999at ~':00 p.mi in the CoU,ty ~bliCMeeting ROOm at the Che~te~iefd CoU~Ouse; :Ch~ter, laid, Vh'ginfa, Will ho[d i.p.u]:~. ~earing Where. ~rs~ "ff~d may !ppear ~q~ :present teir views toconsider: ~ ©~dina~e adthor. Zing the Chairman of ~aoa~d ~ SuPervi. ~nd. the County ,,~iqistrato~ to ex'e, ~eon behalf of i · estetf~eld County a nUl~ti-ju~[sdtCtional V~rkforce nVestment mt Area Agreemerlt, A coPY Of the 'full ~teXt, I of the ordinance i~ on Ifil~ lnt~ county ' l~ml~s{~°r's ~.~ice i and m~ be ~ examin'ed J~e.' ~fUrther infer, Imati°n is desired, . Jpl~e.contact-the . ICourr~ AttOrney's OffiCe at 748,149i, between the hOUrs of 18:~ a,m; toS:00 ~m, iday through Take notice that the ~. Board of Supervisors: of Chesterfield COUnt, Virgima, at a regular schled~led meeling on Jun-e 23, 1999 .at 7~00 ,m. in the County at the Cheatedie!d Courthouse, .CheSter- field, virginia, wil~hOId a public ~ring Where persons affected may. appear a~nd p~esent their Views to cOnsider: An amendment to the FY2OOObudget to; appropriate up to $556,83t in Federal ~unds for aVirgin!a School-to-Work !nitia- tire LoCal Partnership Grant. If further i~ormatiOn is. deSired, pt~e contact Mrs,' Katl;Ly Kitchen, ~ ASSistan{ ~l,lper~m . der~t of Chesterfield C~'~ SchoOls at 748-172~9 or the CoUnty Admin- Istrator's (~ice at 748-1200 between the hours of 8!30 a.m; to 5:00 p.m., Monday ~hr0,ugh Friday.