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11-13-2002 Packet On Tuesday, October 1, 2002, Bill Dupler was elected to the Board of Directors of the IntemationaI Code Council (ICC) effective January 2003. Bill's appointment is timed with the consolidation of the Building Officials and Code Administration International (BOCA), the International Conference of Building Officials (ICBO), and the Southern Building Code Congress International (SBCCI) into a single, comprehensive organization dedicated to the development and support of internationally recognized and utilized model construction codes. The ICC will be a 35-million dollar not-for-profit corporation with offices in North and South America representing 55-thousand members from all categories of professionals with an interest in the wide-ranging aspects of building safety. Bill was selected as one of six persons from the BOCA leadership to serve on the newly created ICC Board forming a single model construction code organization, to be known as the International Code Council. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: November 13, 2002 Item Number: 5.A. Subject: Resolution Recognizing Mr. Wilton I. Jones, Jr. for Over 23 Years of Outstanding Service to the School Board and Chesterfield County .County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Mr. Wilton I. Jones, Jr. is being recognized for over 23 years of dedicated service. Mr. Jones will attend the Board meeting in the afternoon session. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: Yes ~ No 000001 RECOGNIZING MR. WILTON I. JONES, JR. UPON HIS RETIREMENT WHEREAS, Mr. Wilton I. Jones, Jr. served as an audio visual equipment technician with the Chesterfield County School System from January 3, 1978 to April 15, 1997; and WHEREAS, Mr. Jones retired on April 15, 1997 after providing 19 years of dedicated and faithful service to the citizens and employees of Chesterfield County's School System; and WHEREAS, Mr. Jones provided outstanding service at school functions and School Board meetings; and WHEREAS, Mr. Jones was hired by the Department of General Services January 14, 1998 to provide audio visual technical support to the County Board of Supervisors; and WHEREAS, Mr. Jones exceeded all expectations of his position and saved thousands of dollars in maintenance and replacement costs; and WHEREAS, Mr. Jones unfailingly and meticulously ensured that all audio visual equipment was functioning properly to ensure Board meetings were broadcast to county residents; and WHEREAS, Mr. Jones was the first person iln the Public Meeting Room and the last to leave to ensure the sensitive equipment was properly secured; and WHEREAS, Mr. Jones could always be counted on to diligently assist the Board, the Clerk to the Board and staff no matter what the request. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Wilton I. Jones, Jr. and extends its appreciation for his dedicated service and the support he provided to both the School System and the Board of Supervisors and wishes him great happiness in his retirement. AND BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Jones and that this resolution be permanently recorded among the pages of this Board of Supervisors of Chesterfield County, Virginia. 000002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: November 13, 2002 Item Number: 5.B. Subiect: Resolution Recognizing the Week of November 17-23, 2002, as "Math Literacy Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Ms. Humphrey requested that the following resolution be adopted. ,Summary of Information: This resolution is to recognize the week of November 17-23, Literacy Week" in Chesterfield County. 2002 as "Math Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: -~No RECOGNIZING NOVEMBER 17-23, 2002, AS "MATH LITERACY WEEK" WHEREAS, less than 30 percent of fourth, eighth and twelfth grade students in the nation's schools score at or above grade level in mathematics; and WHEREAS, basic skill proficiency in math is the number one goal of national and state education standards and assessment advocates; and WHEREAS, parents and other educators and mathematicians to instructional practices; and citizens should work together with teach students, using the best WHEREAS, a strong mathematics foundation is necessary to continue in higher mathematics, the sciences, computer science and medicine; and WHEREAS, a working knowledge of mathematics is also critical to understanding and functioning in an increasingly technologically advanced world; and WHEREAS, the Mathematics and Science Center Foundation's National Math Literacy Tour bus will spend a day at Ettrick Elementary School on November 20, 2002 to help build math understanding and confidence. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 13th day of November 2002, recognizes the week of November 17-23, 2002, as ~Math Literacy Week" in Chesterfield County, thanks all mathematics and education professionals for their efforts to improve students' proficiency in mathematics, and urges all citizens to help foster an appreciation for the importance of mathematics. 000004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: November 13, 2002 Item Number: 6. Subject: Work Session for Proposed Blight Ordinance County Administrator's Comments- County Administrator: ,,Board Action Requested: ,Summary of Information: The work session is intended to prepare the Board for the public hearing scheduled during the evening session. Preparer: William D. Dupler Title:Director of Building Inspection Attachments: 000005 000006 U o -~ ',=-I 000'007 (],1 X LU X '0 0 mm mm mm ~ CL C > '0 (J 0 / II I 4-~ 0 I I I O3 Ill n3 0 0 u-UU I C) 000011 ~ 0 0 0 0 U ~ ~::~ o~ 0 n3 ~) ~p 0 LI U3 0 0 U 0 (:lJ 113 X UJ C) 1--I Q 'E~ 0 U ~,~ ,~ 0 0 ,~ ,~ ~O0~'..S (1) ? mE] O0001G (~017 0 LM C) L~ ..~ · -~ ~.._ ~, .-- 0 o a r- I 0 L 0 '-- U 0 0 'el 0 0 I ii II II II · · · CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 13, 2002 Item Number: 8.A. Subject: FY2002 Results of Operations County Administrator's Comments: County Administrator: Board Action Requested. Approve the actions for year-end FY2002 Results of Operations as outlined below. Summary of Information: As outlined on the attachment, the addition to undesignated general fund balance for the fiscal year ending June 30, 2002 is comprised of approximately $4.8 million in revenue over the budget and $2.3 million in unspent appropriations. Staff requests approval of the following actions with respect to undesignated ending fund balance. General County Recommendations 1) Approve a fourth extension of the advance to the Health Center Commission from a repayment date of April 1, 2003 to April 1, 2004. The amount to be extended is $925,000 leaving $50,000 due and payable by April 1, 2003; and Preparer: Rebecca T. Dickson Title: Director, Budget and Management Attachments: Yes No J ~O00023 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: November 13. 2002 Item Number: 2) Appropriate $150,000 for parks and recreation field restoration and maintenance and $150,000 for library books and electronic resources as identified at the time the FY03 Budget was adopted. In addition, appropriate $60,300 to the Comprehensive Services fund to address a year- end fund balance shortfall; and 3) Designate $1,452,187 in property tax and other revenue over the budget and $819,183 in unspent appropriations for non-recurring items for use in FY2004. School Recommendations Designate $1,271,828 in property tax revenue over the budget and $1,145,159 in unspent appropriations for use in FY2004 for non-recurring items. During the FY2004 budget process, the School Board will identify non-recurring items associated with these funds. At this time, staff is preparing the budget at a $1.06 real estate tax rate. Mr. Barber has requested that the Board consider directing staff to prepare the FY04 budget at a real estate tax rate of $1.07. If the FY04 budget were to be prepared using a tax rate of $1.07 rather than $1.06 effective January, 2003, then funds identified on the attachment to offset the tax decrease for the second half of this fiscal year, as well as funds equal to a full year's tax decrease next year, would be available for use in the FY04 budget for both the county and the schools. The additional amount available for use by schools would be approximately $1.7 million and the additional amount available for use by the county would be approximately $800,000 in the FY04 budget. If all recommendations are approved, undesignated general fund balance is projected to be $36.6 million through FY2004 consistent with the Board of Supervisors financial policies. oOoa4 FY2002 Results of Operations Projected Fund Balance at June 30, 2002 Property Taxes Over the Budget Real Estate Public Service-Real Estate and Personal Personal Property, Including PPTRA Reimbursement Machinery and Tools Penalities and Interest Total Property Taxes Over the Budget Less Required Contribution to Fund Balance Through FY04--Per Debt Policies Property Taxes over the Budget Available for Allocation $2,594,515 1,052,004 (1,029,437) 45,037 1,087,846 $35,272,700 $3,749,965 (1,200,000) $2,549,965 All Other Revenue over the Budget (net of reserves) Total Unspent Appropriatons (net of reserves) $1,075,350 $2,264,342 Proposed Uses of Undesignated Fund Balance Schools For Use in FY2003-1dentifed at Budget Adoption One Cent Tax Rate Decrease, January, 2003 to June, 2003 (Alternative recommendation requested by Mr. Barber) For Use in FY2004-For Non-Recurring Items Unspent Appropriations (net of State Sales tax) Property Taxes (net of tax relief; CSA) $1,145,159 1,271,828 $580,974 $2,416,987 County For Use in FY2003-1tems Identified at Budget Adoption One Cent Tax Rate Decrease, January, 2003 to June, 2003 (Alternative recommendation requested by Mr. Barber) Parks and Recreation-Field Restoration and Maintenance Funds Libraries-Books and Electronic Resources $260,026 150,000 150,000 $560,026 Other Items Identified Since Budget Adoption Comprehensive Services-to address year end fund balance 60,300 $60,300 For Use in FY2004 -For Non-Recurring Items Unspent Appropriations Property Taxes (net of tax relief; CSA) All Other Revenue Over the Budget Undesignated Fund Balance Projected Through FY2004 *Reflects difference between actual and projected fund balance ($131,590) $819,183 376,837 1,075,350 $2,271,370 $36,604,290 * FY2003 & FY2004 State Budget Cut Impacts Preliminary Information Updated: November 13, 2002 Estimated Impacts- FY03 Adopted FY2003 10/15/02 Cuts Cuts · Constitutional Officers $753,000 $303,800 · Drug Court 99,800 33,200* · HB599 324,000 204,600 · Juvenile Detention Home 945,000 695,900 · Libraries 44,400 42,300 · MH/MR/SA 75,000 320,600 · Office on Youth 38,000 0 · Project Exile 12,800 48,400* * Represents state funding which will be replaced with federal funds as of 1/1/03. Estimated Impacts- FY03 (continued) Adopted FY2003 10/15/02 Cuts Cuts · Registrar/Electoral Board $0 $5,900 · SABRE 88,000 0 · Social Services 68,200 0 · VJCCCA 950,000 0 · Wine/ABC Profits 287,000 0 · Other General Revenues 0 71,800 TOTALS $3,685,200 $1,726,500 PRELIMINARY TOTAL FY03 $5,411,700 Estimated Impacts- FY04 Cuts continued Est.additional into FY2004 cuts, FY2004 · Constitutional Officers $1,056,800 $105,000 · Drug Court 133,000 33,200'* · HB599 324,000 0 · Juvenile Detention Home 695,900 230,000 · Libraries 86,700 0 · MH/MR/SA 395,600 0 · Office on Youth 38,000 0 · Project Exile 61,200 48,400** ** Represents elimination of state funding for these programs. Drag Court will be continued with partial federal funding. O00097. 2 Estimated Impacts- FY04 (continued) Cuts continued into FY2004 Est. additional cuts, FY04 · Registrar/Electoral Board $5,900 $800 · SABRE 88,000 0 · Social Services 68,200 0 · VJCCCA 950,000 TBD · Wine/ABC Profits 287,000 26,000 · Other General Revenues 71,800 21,500 TOTALS $4,262,100 $464,900 PRELIMINARY TOTAL FY04 $4,727,000 To be revised after December 20 3 State Aid to Localities Reductions Announced October 15, 2002 (Dollars in Thousands) State GF Chesterfield FY03 .FY03 Administration Sheriffs and Jails $385,262.1 $5,322.8 Other Constitutional 131,687.8 3,129.6 Commerce & Trade 638.8 N/A Education 3,919,430.4 142,764.0 Libraries 18,864.2 284.3 Human Resources Comm. Services Board 208,968.6 3,700.5 CS^ 143,284.9 3,519.2 Social Services 47,312.4 2,750.0 Other 18,663.9 0 10/15/02 Reduction $0 309.7 N/A 0 42.3 320.6 0 0 0 State Aid to Localities- (continued) Reductions Announced October 15, 2002 (Dollars in Thousands) State GF Chesterfield FY03 FY03 Finance General Fund Local Rev. $64,605.0 $2,198.1 Non-GF Local Revenue N/A 717.8 Natural Resources 10,785.0 N/A Public Safety HB599 174,274.9 6,482.3 Juvenile Detention 29,308.2 1,894.3 Admin. of Justice Grants 29,089.8 233.2 VJCCCA 14,506.0 949.7 Other 10 072.0 N/A 10/15/02 .Reduction $0 71.8 N/A 204.6 695.9 81.6 0 N/.._.&A Totals $5,206,754.0 $173,945.8 $1,726.5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 13, 2002 Item Number: 8.A.1. Subiect: Repeal Mandatory Water Restrictions on an Emergency Basis and Schedule a Public Hearing for December 18, 2002 County Administrator's Comments: County Admihistra~or: Board Action Requested: Staff requests that the Board adopt the ordinance repealing mandatory water restrictions on an emergency basis and schedule a public hearing for December 18, 2002 at 7:00 p.m. Summary of Information: On November 12, 2002 the Governor suspended mandatory water restrictions regarding swimming pools, watering of lawns and golf courses and washing vehicles due to the recent rainfall and cooler weather, which automatically places the County's own restrictions, adopted in August, back in effect. The condition of the County's water sources has improved significantly. Lake Chesdin is full, and flow in the James River has returned to normal. Since the restrictions were imposed, the level of the Swift Creek Reservoir has risen to 1.5 feet below spillway which is normal for this time of year. Water usage is approximately 27 million gallons per day and repealing mandatory restrictions will not have a siqnificant impact on usage during the winter. Preparer: Craig S. Bryant Title: Director of Utilities 0500:59708.1 (58305.6) Attachments: ~']No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Staff recommends that the Board repeal the restrictions on an emergency basis. When ordinances are enacted or repealed on an emergency basis, the Board must conduct a public hearing and then reaffirm adoption or repeal of the ordinance within 60 days. Staff recommends that the Board schedule a public hearing for December 18, 2002. Staff will monitor the water supply situation and report to the Board in late winter. AN ORDINANCE TO REPEAL AN ORDINANCE ADOPTING MANDATORY RESTRICTIONS ON USE OF PUBLIC WATER BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the following ordinance is hereby repealed as follows: {~ 0505(00):58305.6 Rcv'd 11/13/02 1 1-,;11 0505(00):58305.6 Rev'd 11/13/02 2 (2) That this ordinance shall take effect immediately. 0505(00):58305.6 Rev'd 11/13/02 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 13, 2002 Item Number: 8.B. Subiect: Nominations to the Chesterfield Emergency Planning Committee County Administrator's Comments: County Administrator: Board Action Requested: The staff requests that the Board approve the nominations listed in the attached memorandum for the Chesterfield Emergency Planning Committee. Summary of Information: The intent of the Superfund Amendment and Reauthorization Act of 1986 is for the local community to work with first responders, to create a working plan that outlines emergency response to natural disasters and hazardous materials situations, and to coordinate the Community's Right-to-Know Act. The Chesterfield Emergency Planning Committee is authorized to function under this Act. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedures are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Steve A. Elswick Title: Fire Chief Attachments: Yes ~ No 000030 BOARD OF SUPERVISORS KELLY E. MILLER CHAIRMAN DALE DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT RENNY BUSH HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 LANE B. RAMSEY COUNTY ADMINISTRATOR Memorandum TO: The Honorable Members of the Board of Supervisors FROM: Chief Steve A. Elswick, Fire and EMS THROUGH: Lane B. Ramsey, County Administrator DATE: October 31, 2002 SUBJECT: Chesterfield Emergency Planning The following individuals have resigned from the Chesterfield Emergency Planning Committee during the 2001/2002 term: George Hoover, Community Group Mike Reik, McGuire Hospital Ken Storey, Media Carmen Bria, Community Group Please consider the following nominees for the 2002/2003 Chesterfield Emergency Planning Committee: Ryland Reamy, Community Group Address: 1603 Seaberry Lane, Apt. 301 Midlothian VA 23113 Sue Toth, Virginia Department of Transportation Address: 1221 East Broad Street Richmond VA 23219 C: file 00.0031. Providing a FIRST CHOICE community through excellence in public service. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 13, 2002 Item Number: 8.C.1,0.. Subiect: Resolution Recognizing Patrick O. Newman Upon His Retirement January 1, 2003 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Patrick O. Newman for 23 years of service to the Chesterfield County Sheriff's Office. Preparer: Clarence G. Williams, Jr. Title: Sheriff Attachments: Yes No RECOGNIZING DEPUTY PATRICK O. NEWMAN UPON HIS RETIREMENT WHEREAS, Deputy Patrick O. Newman began his public service with the County as a Jail Deputy for Sheriff Wingo in June of 1979, and in July of 1980, transferred to Courts, where he served until 1982; and WHEREAS, from 1982 to 1984 Deputy Newman served as training Deputy from 1982 to 1984; was assigned to the jail from 1984 until 1990~ and also served as Corporal from 1986 until 1989 in the jail; and WHEREAS, Deputy Newman is knowledgeable and highly effective in every aspect of court security, working this area from 1990 until 2002; and WHEREAS, in August of 1996 when twelve inmates were being transported and one broke the back glass of the van and escaped, Deputy Newman's quick thinking and professionalism kept the other eleven inmates from escaping and kept the situation under control; and WHEP~AS, in the year Success Award for being customer service; and 2000 Deputy Newman received a Celebrating dependable, loyal and providing excellent WHEREAS, also in the year 2000 Deputy Newman proved to be an invaluable asset in a jury trial that ran over into the weekend and, in another instance, foiled an escape attempt by an inmate; and WHEREAS, Deputy Newman's desire to do a good job has been a primary factor that has permitted him to perform at a very high level, always striving for excellence and going beyond the call of duty; and WHEreAS, Deputy Newman will retire on January 1, 2003, after providing twenty-three years of dedicated service to the citizens of Chesterfield County. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 13tn day of November 2002, recognizes the outstanding contributions of Deputy Patrick O. Newman, expresses the appreciation of all residents for his dedicated service to Chesterfield County, and extends congratulations upon his retirement and best wishes for a long and happy retirement. 000'033 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: November 13, 2002 Item Number: 8.C.1.b. Subiect: Resolution Requesting Installation of "Children at Play" Signs in the Craddock Point and John Tyler Woods Subdivisions County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the attached resolution requesting the Commissioner of the Virginia Department of Transportation (VDOT) to install and maintain ~Children At Play" signs in the Craddock Point and John Tyler Woods subdivisions. Summary oflnformation: Mr. McHale received a request from the Neighborhood Watch Coordinator for Craddock Point and John Tyler Woods to install "Children At Play" signs in the neighborhoods. If the Board is interested in having the signs installed, the attached resolution should be adopted. Recommendation: Staff recommends the Board adopt the attached resolution requesting the Commissioner of the Virginia Department of Transportation (VDOT) to install "Children At Play" signs in the Craddock Point and John Tyler Woods subdivisions. District: Bermuda Preparer: R.J. McCracken agen541 Title: Director of Transportation Attachments: Yes No l#000'034 WHEREAS, the Neighborhood Watch Coordinator for the Craddock Point and John Tyler Woods subdivisions has requested the County to install ~Children At Play" signs in these neighborhoods, and WHEREAS, pursuant to Section 33.1-210.2 of the State Code the governing body of any county may, by resolution, request the Commissioner of the Virginia Department of Transportation to install and maintain,.:at locations specified in the resolution, signs alerting motorists that children may be at play nearby. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby requests the Commissioner to install ~Children At Play" signs just short of the intersection of Sand Hills Drive and Executive Drive facing east, on the west of the intersection of Sand Hills Drive and Evelyn Drive facing west and south of the intersection of Executive Drive and Evelyn Drive facing north. BE IT FURTHER RESOLVED, that the cost of installing the signs be paid out of the secondary system construction allocation and maintained out of the secondary system maintenance allocation for Chesterfield County. OOO035 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 13, 2002 Item Number: 8.C.l.c. Subiect: Resolution Granting Petersburg Area Transit the Authority to Extend Transit Service on 1-95, Route 10 and Route 1 County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the attached resolution granting Petersburg Area Transit (PAT) the authority to extend transit service on 1-95, Route 10 and Route 1, and authorize the County Administrator to make service adjustments. Summary oflnformation: Based on a request from the City of Petersburg, staff has prepared a resolution authorizing Petersburg Area Transit (PAT) to extend transit service (see attached map) on 1-95, Route 10 and Route 1. The proposed ~JTCC Connector" would provide service between Petersburg and John Tyler Community College (JTCC) and access to the GRTC Link service available at JTCC. The proposed ~Richmond/Petersburg Commuter" would provide service between Richmond and Petersburg without stops in the County. Petersburg has advised staff that the service will be provided at no cost to the county. PAT will contract with GRTC for the Richmond/Petersburg Commuter service. PAT vehicles will be used for the JTCC Connector service. Weekday service is proposed as outlined in the attached service schedule. The County Administrator could be given authorization to make service adjustments in the stop locations and frequencies as necessary to provide efficient service. Preparer: R.J. McCracken Agen 5 3 7 Title: Director of Transportation Attachments: Yes --~No 0C0'03~6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Recommendation: If the Board wishes to extend PAT transit service, staff recommends the Board: 1) Adopt the attached resolution granting PAT the authority to extend transit service on 1-95, Koute 10 and Route 1 to the John Tyler Community College and to the City of Richmond; and 2) Authorize the County Administrator to make service adjustments in stop locations and frequency of service for the two proposed service routes as necessary to provide efficient service. District: Bermuda WHEREAS, The City of Petersburg has requested the County to agree to an extension of Petersburg Area Transit (PAT) public transportation service between the cities of Richmond and Petersburg and between Petersburg and the John Tyler Community College, by extending existing Petersburg Area Transit (PAT) service; and WHEREAS, the City of Petersburg has informed the County that PAT will provide the service at no cost to the County. NOW, THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors grants PAT the authority to extend transit service on 1-95 from the Chesterfield/Colonial Heights line to the Chesterfield/Richmond line and on Route 10 from 1-95 to Route 1 and on Route 1 from Route 10 to John Tyler Community College (Chester). Petersburg Area Transit Richmond/Petersburg Commuter and JTCC Connector SCHEDULES Richmond/Petersburg Commuter Petersburg Richmond AM: 6:12 AM 6:50 AM 7:30 AM 7:20 AM 8:00 AM PM: 4:50 PM 5:40 PM 5:15 PM 6:15 PM John Tyler Community College Connector Petersburg Richmond AM: 7:15 AM 7:40 AM 8:15 AM 8:40 AM PM: 4:30 PM 5:00 PM 4:55 PM 5:35 PM Service on both routes planned for weekdays only. PAT does not operate on Sundays or major holidays. ocooa9 Pet Area Transit Extension to JTCC and City of Richmond )nial Heights Richmond/Petersburg Commuter JTCC Connector oooo&O- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: November 13, 2002 Item Number: 8.C.Z. Subiect: Transfer of $600 from the Matoaca District Improvement Fund to the Fire Department to Sponsor Lt. Lonnie Lewis to Attend the Firefighter Combat Challenge National Competition in Deerfield Beach, Florida County Administrator's Comments: County Administrator: Board Action Requested: Transfer of $600 from the Matoaca District Improvement Fund to the Fire Department to sponsor Lt. Lonnie Lewis to attend the Firefighter Combat Challenge National Competition in Deerfield Beach, Florida. Summary of Information: Transfer of $600 from the Matoaca District Improvement Fund to the Fire Department to sponsor Lt. Lonnie Lewis to attend the Firefighter Combat Challenge National Competition in Deerfield Beach, Florida. Lt. Lonnie Lewis qualified for the nationals with a time of one minute and 39 seconds, which is the 12th best single run time in the U.S. for 2002. Lt. Lewis also finished 5th in the Grand National points race. The funds will cover registration fees, hotel and airline flights. State law allows use of District Improvement Funds for County departmental operations. Preparer: Becky Dickson Title: Director, Budget and Manaqement 59463.1 Attachments: Yes ~-] No 000041. DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Chesterfield Fire & EMS Combat Challenge Team If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) The combat challenge team competes in firefighter fitness ccmpetitions held across the U.S. The purpose of the competition is to promote firefighter fitness and skill develo[/nent. What is the amount of funding you are seeking? $600.00 Describe in detail the funding request and how the money, if approved, will be spent. For Lt. Lonnie Lewis to attend the Firefighter Combat Challenge National Championships in Deerfield Beach, Florida. Lt. Lewis qualified for the nationals with a time of 1:39 seconds, which was the 12th best single run in the U.S. for 2002. Lt. Lewis also finished 5th in the Grand National points race. The funds will cover ]egistrtion.f~.es, hgtel .aDd f~ig~ts s any ~.oun[y uepar~ment ~nvo~veo~n'the project, event or program for which you are seeking funds? Chesterfield Fire and EMS If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Lt. Lewis will provide the remaining funds for meals and transportation. 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes × No Yes × No x What is the address of the applicant making this funding request? P. O. Box 40 Chesterfield, VA 23832 804-717-6020 fax 804-768-8766 lewislo@chesterfield.gov What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Title (if signing on behalf of an organization) Printed Name 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: November 13, 2002 Item Number: 8.C.2.b. Subject: Transfer a Total of $3,500, $700 from each District Improvement Fund to the School Board to Purchase Athletic Uniforms for Chesterfield Community High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer of $3,500, $700 from each District Improvement Fund to the School Board to purchase athletic uniforms for Chesterfield Community High School. Summary of Information: Chesterfield Community High School has requested the Board transfer $3,500 from the District Improvement Fund to the School Board to purchase basketball uniforms for Chesterfield Community High School. The County can give money to the School Board to purchase capital equipment to be used in school facilities. The uniforms will be owned by the School Board and will become a part of the School Board's inventory of property. The transfer will be allocated equally among each of the five registered districts with a total of $700 coming from each District's fund. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Title: Director, Bud,qet and Manaqement 0525:59685.1 Yes ~-] No CHESTERFIELD COHH HS Fa×:804-768-6171 02 04~40p Managemen~ Services Nov 7 2002 17:27 ~04~717-6~-~J0 P. 02 DISTRICT IMPROVEMENT FUNDS This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding °r that the County can legally conside~ your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Impro,.vement Funds, to private persons or organi=ations and these restrictions may preclude the County's Board of Supervisors from even considering your request, What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of Incorporation and/or bylaws to "~'~ application.) . _ " kShe , -C .etc-/ -' What is the amount of funding you are seeking? Describe in detail the funding request and h_ov~ the money, if approved, will be spen~t,., Is any County Department Involved in the prolog, event or program for which you are seeking ~nds? ' If this request for fundi:ng will not fully fund your activ~y or program, what other individuals or organlzati:ons will provide the reminder of the funding? 0407'.?.:~ 3 ~0. l NOU-O?-2082 16:04 804 760 6171 9?~ P.02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 13, 2002 Item Number: Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Clover Hill: Dale: Matoaca.' Midlothian: Anderson's Forge, Section 2 Gregory's Charter, Section C Brandy Oaks, Section 9 Rosemont, Section G The Village at Midlothian Preparer: Richard M. McElfish Title: Director, Environmental Enqineerinq Attachments: Yes -~No 00044 TO: Board of Supervisors FROM: Department of Env/ronmental Engineering SUBJECT: State Road Acceptance - ANDERSONS FORGE, SEC 2 DISTRICT: MIDLOTHIAN MEETING DATE: 13 November 2002 ROADS FOR CONSIDERATION: BELLOWS DR BUGGY DR BUGGY PL Vicinity Map: ANDERSONS FORGE, SEC 2 000045 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - GREGORYS CHARTER, SEC. C DISTRICT: DALE MEETING DATE: 13 November 2002 ROADS FOR CONSIDERATION: GREGORYS CHARTER CT GREGORYS CHARTER DR LYNCHESTER DR Vicinity Map: GREGORYS CHARTER, SEC. C TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - BRANDY OAKS, SEC. 9 DISTRICT: MATOACA MEETING DATE: 13 November 2002 ROADS FOR CONSIDERATION: POPLARDELL CT Vicinity Map: BRANDY OAKS, SEC. 9 POINTE 000047 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - ROSEMONT, SEC. G DISTRICT: MIDLOTHIAN MEETING DATE: 13 Novemebr 2002 ROADS FOR CONSIDERATION: FOLLENSBEE DR KETTLEWELL CT LANDER CT LANDER RD WITTON TN Vicinity Map: ROSEMONT, SEC. G TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - THE VILLAGE AT MIDLOTHIAN, SEC. 1 DISTRICT: MIDLOTHIAN MEETING DATE: 13 November 2002 ROADS FOR CONSIDERATION: MULLIGAN CT Vicinity Map: THE VIIJAGE AT MIDLOTHIAN, SEC. 1 MULL CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: November 13, 2002 Item Number: 8.C.4. Subiect: Authorization to Execute the Special Project Service Agreement for Disaster Recovery Services County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute this Special Project Service Agreement for Disaster Recovery Services offered by Central Virginia Waste Management Authority (CVWMA). Summary oflnformation: These contracts are standby disaster recovery services agreements that deliver a range of specified services, as well as the option of adding other services that might be required depending on the nature of the event affecting a participating jurisdiction. These services include, but are not limited to: damage survey assistance, federal reimbursement assistance, recovery process oversight, debris removal, and other various services. The primary role of the CVWMA has been to procure the services outlined in the contracts and to facilitate pre-event discussions and planning between the contractor and the local governments that elect to participate. The relationship in the event of contract activation would be between the contractor and the affected locality in terms of both work performed and financial arrangements. There is no cost to a locality for participation in this project unless the contract is activated. Preparer: Attachments: Francis M. Pitaro Ycs No Title, Director, General Services [ OOSO Disaster Recovery Services Contract Executive Summary The purpose of the Disaster Recovery Services program is to provide highly responsive disaster recovery services that could be activated within 24 hours of the occurrence of a natural or man-made emergency or event in the Central Virginia Waste Management Authority (CVWMA) service area. While not as susceptible as other parts of the state and country, some weather-related events have occurred in the Central Virginia region that have stressed the resources available for response to CVWlVlA member jurisdictions. The Christmas Eve ice storm, Hurricane Fran and the Colonial Heights-Petersburg tornado are examples. Discussions with ~MA localities and representatives from other parts of the state and country suggested that the availability of supplemental resources to deal with emergency situations would be helpful and prudent. Both the Hampton Roads and Virginia Peninsula areas have developed or are developing similar capabilities. Tt should be noted that upon emergency declaration, local commercial resources are utilized by the State and not readily available to local jurisdictions. Implementation of any services that are available through the Disaster Recovery Services Program would be at the discretion of the individual locality. The service contracts for the program include specific pricing for some items such as debris removal and handling of hazardous waste. Other services are available, though their provision and cost would need to be determined at the time of the specific event. Desired services and financial arrangements would be determined between the contractor and the locality and incorporated in a Notice-to-Proceed that the locality would issue to the contractor. The locality would decide which services it wanted the contractor to provide given the situation and the local resources in place to deal with it. Contractor activity oversight and coordination would be the responsibility of the locality. There is no cost to ~MA localities that participate in this program unless a locality issues a Notice-to-Proceed. Localities are under no obligation to utilize the services available through the program and if they choose to use them, the locality will determine which services would be used. A primary contract with Grubbs Emergency Services, :[nc., and a contingent contract with DRC, :[nc., was developed so that in the event of a region-wide emergency or event, sufficient resources would be available to serve all those CVVVMA jurisdictions that are participating in the program. The primary contractor will also conduct annual meetings with emergency services and other staff from participating jurisdictions in order to become familiar with the emergency service provisions in place and areas where assistance might be needed. :[n the event of a declared disaster, the contractor is also responsible for providing the necessary documentation required for reimbursement of eligible expenses by the Virginia Department of Emergency Management/U.S. Federal Emergency Management Administration. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I ,Meetin~ Date: November 13, 2002 Item Number: 8.C.5. Subiect: Authorization to Exercise Eminent Domain for the Acquisition of Easements for the Rayon Park Drainage Project County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Attorney to proceed with eminent domain and exercise immediate right of entry pursuant to Sections 15.2-1904 and 1905 of the Code of Virginia, and that the County Administrator be instructed to notify the owners by certified mail on November 15, 2002, of the County's intention to take possession of the easements. Summary of Information: On October 4, 2002, an offer of $725.00 was made by the Right of Way Office to Dennis K. Jasper, PIN 789678340400000 for the purchase of a variable width and 8' permanent drainage easement and a 5' temporary construction easement, and an offer of $70.00 was made to Aubrey W. Sprouse, PIN: 789677348700000 for the purchase of a 5' temporary construction easement for the Rayon Park Drainage Project. Since the owners have not accepted the offers, and since the contract for the installation of the drainage facilities is being awarded today, it is necessary to proceed with eminent domain immediately for the health and safety of the public. Staff will continue to negotiate with the owners in an effort to reach a settlement. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Yes ~-~No # 00005.3 VICINITY SKETCH AUTHORIZATION TO EXERCISE EMINENT DOMAIN FOR THE ACQUISITION OF EASEMENTS FOR THE RAYON DRAINAGE PROJECT Chestedlek] Counb/Depnrtment of Utilities Right Of Way Office LIBWOOD AVENUE RTE 1697 50' R/W 100.00' TO R/W OF FON..~ STREET = ' 3.9Y,6S.9LN "- ,00'00 [ ,00'00 L CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 13, 2002 Item Number: 8.C.6. Subiect: Renewal of Lease for the Community Development Block Grant Office County Administrator's Comments: County Administrator: ~ Board Action Requested: Approve a lease with J. C. M. Partnership, for 1426 square feet of office space at 1000 Ironbridge Road, Suite 110 for the Community Development Block Grant Office and authorize the County Administrator to execute the lease agreement. Summary of Information: The Community Development Block Grant staff has negotiated a three-year extension of its existing office space lease from January 19, 2003 through January 18, 2006, with the following monthly rents: January 19, 2003 - January 18, 2004 January 19, 2004 - January 18, 2005 January 19, 2005 - January 18, 2006 $1,897.22 $1,973.11 $2,052.04 Funds for the FY2003 portion of the lease are currently appropriated in the administration center of the Community Development Block Grant budget. Future years rent payments are subject to annual appropriation by the Board of Supervisors. ,District: Dale Preparer: Attachments: John W. Harmon Yes [-~ No Title: Ri.qht of Way Mana,qer # 00005'7 VICINITY SKETCH LEASE OF PROPERTY FOP, THE COMMUNITY DEVELOPMENT BLOCK GRANT OFFICE W KRAUSE F~ IRONB IDGE RD Z Chesterfield County Department of Utililies Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 13, 2002 Item Number: 8.C.7.a. Subject: Request Permission to Install a Private Water Service Within a Fifty-Foot Unimproved County Right of Way to Serve Property at 8131 Walmsley Boulevard County Administrator's Comments= //'~_d.c~x,n~4t~ County Administrator: BoardActionRequested: Grant Arville L. Compton and Gloria V. Compton permission to install a private water service within a 50' unimproved county right of way; subject to the execution of a license agreement and authorize the County Administrator to execute the water connection agreement. Summary of Information: Arville L. Compton and Gloria V. Compton have requested permission to install private water service within a 50' unimproved county right of way to serve property at 8131 Walmsley Boulevard. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: John W. Harmon Attachments: Ycs Title: Right of Way Manaqer #eooo59 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE WATER SERVICE WITHIN A FIFTY' FOOT UNIMPROVED COUNTY RIGHT OF WAY TO SERVE PROPERTY AT 8131 WALMSLEY BOULEVARD ~1/E$ CT ITl Chesterl~eld County Depaf~nent of Utilities Right Of Way Office O041 7546 8345 340~ 8347 8131 Woh~ley D.B.1676 Pg.021 Tax lC) 759561911800000 PROPOSED 18' LIOEN8E L1 Iq21'19~0~ IY ~ ,g68°4~0'~ 11621' J~. ~J, slJ)~ 1~ 3406 L4 I',Ma~O'IO'*W' 116.21' ked4 !' ,m 100' IflFORMA'I10fl OI4 PLAT BASED ON PLAT 8Y LETMS & OW~S INC. CONSULTING ENGINEERS LAND SURVEYORS OATEO JAN.,TO, 1979 l~5 PROGIL~ C~F..STERFIELO COUNTY, VA. 3507 PLAT SHOWING A 15' LICENSE AREA / FOR ARVILLE L. ANO 'GLORIA V. COMPTON, ? 81,TI WALMSLEY BOULEVARD, CLOVER HILL DISTRICT, CHESTERFIELD COUNTY, VIRGINIA. ? UTIL/TIES DEPARTUENT .' Q CHESTERFIELD COUNTY, VIRGINIA NOT TO SCALE VAO DATE CHECKED BY: e/2e/o2 wow 754-890 )OG1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: November 13, 2002 Item Number: 8.C.7.b. Subiect: Request Permission for a Concrete Dumpster Pad and Wooden Enclosure to Encroach Within a Sixteen-Foot Sewer Easement County Administrator's Comments: County Administrator: Board Action Requested: Grant Charles M. Landen and Carol Landen permission for a concrete dumpster pad and wooden enclosure to encroach within a 16' sewer easement; subject to the execution of a license agreement. Summary of Information: Charles M. Landen and Carol Landen have requested permission for a concrete dumpster pad and wooden enclosure to encroach within a 16' sewer easement as shown on the attached plat. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri,qht of Way Manager Attachments: Yes ~-] No VICINITY SKETCH REQUEST PERMISSION FOR A CONCRETE DUMPSTER PAD AND WOODEN ENCLOSURE TO ENCROACH WITHIN A SIXTEEN FOOT SEWER EASEMENT OlD LN FARM FIELD DR Chesterfield County Department of Utilities Right Of Way Office 0ooo~3 TO BE L~A~D ~lN N PROPOSED ~R EASEMENT. I ~ INV~lO[97 PROPOSED MANHOLE '~' w " I CHARLES M & CAROL LANDEN 786-663-g05400000 OB, 4155 PG, 215 I .4U1'0 RF, PAIR · / 6 S£RVICg l[x. VA 'POW~R.-~-~ ~I;)TN POLI[ DQMINJOI_~[ POWER EASEMENT CHESTffR ROAD AUTO SF~RVICF, AND WASH 4311 CffNTRALIA ROAD TIMMONS T~I-ClTIE$ OF'F/CE 4~60 CRO551NG PRINC~ G£OR~E, vA PHONE: (804) CHECKEO SKETCH OF DUMPSTER TO BE LOCATED WITHIN PROPOSED SEWF. B BASEMENT BH CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 13, 2002 Item Number: 8.C.8. Subject: Approval of a Pipeline Crossing Agreement with CSX Transportation, Incorporated County Administrator's Comments: County Administrator: ~~_ BoardActionRequested: Authorize the County Administrator to execute a Pipeline crossing with CSX Transportation, Inc. for the installation of a water line for the Ruffin Mill Waterline Extension, Phase II. Summary of Information: Staff recommends that the Board of Supervisors authorize the County Administrator to execute a pipeline crossing agreement with CSX Transportation, Inc. for the installation of a water line for the Ruffin Mill Waterline Extension, Phase II. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Mana,qer Attachments: ~]No 0o0065 VICINITY SKETCH Approval of a Pipeline Crossing Agreement with CSX Transportation, Inc. EDGE RD Chesterfield County Department of Utilities Right Of Way Office m 000067 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 13, 2002 Item Number: 8.C.9. Subject: Appropriation of Federal Grant Funds for the Chesterfield/Colonial Heights Drug Court Program County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to appropriate $327,341 in grant funds for the maintenance and enhancement of the Chesterfield/Colonial Heights Drug Court Program. Summary of Information: The Chesterfield County/Colonial Heights Drug Court program diverts non- violent, felony drug offenders from jail into a comprehensive service system that integrates treatment and supervision services under the leadership of the judicial system. The funding we have received from the Department of Health and Human Services will allow us to build upon the existing substance abuse services offered in the drug court program and allow the drug court team to better address the multiple needs of the individual, not just his or her drug use. Specifically, these enhancements will allow the drug court to (1) Expedite access to psychiatric services offered to drug court participants with co-occurring disorders and (2) Improve the parenting skills and family functioning of drug court participants. These additional support services are designed to address the co-occurring mental health disorders and social problems that may significantly impede a drug court client's recovery if not addressed. The grant is renewable for two additional years. In FY04 there is a required match of $155,000. In FY05 and FY06 there is a required match of $205,000 each year. Preparer: Tara L. Kunkel Title: Dru.q Court Administrator Attachments: ~-] Yes No G0068 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: November 13, 2002 Budget and Management Comments: The Drug Court is requesting the acceptance and appropriation of $327,341 for the first year of a three-year renewable federal grant to enhance services provided by the Drug Court. In each subsequent grant year, the federal appropriation will be handled as a part of the normal county budget process. County matching funds will be required, the first year match is $60,000 which, will be included in the FY04 budget process and in each of the subsequent 2 years the match will be $205,000. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement ooooc CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 13, 2002 Item Number: 8.C.10. Subject: Set a Public Hearing to Consider the Tax Exemption Request of First Tee Chesterfield County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing for December 18, 2002 to consider the tax exemption request of First Tee Chesterfield. Summary of Information: Under Virginia law, property used by its owner for religious, charitable, patriotic, historical, benevolent, cultural or park and playground purposes may be classified as exempt from taxation by a three- fourths vote of each house of the General Assembly. Before the General Assembly acts on a request for such an exemption, the governing body of the locality in which the property is located has the opportunity to adopt a resolution supporting or refusing to support the tax exemption request. A public hearing is required before any such resolution is adopted. Irrespective of whether the Board supports such a tax exemption request, the General Assembly may 9rant the exemption. At its September 26, 2001 meeting, the Board adopted a policy 9overnin~ such tax exemption requests which provides as follows: so The Board will not consider a real estate tax exemption that exceeds $5,000 annually. The $5,000 limit does not apply to personal property tax exemption requests since personal property values depreciate. Preparer: Attachments: Steven L. Micas Yes [--~ No Title: County Attorney 0525:59547.1 # 00007'0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin l Date: November 13, 2002 The Board will only consider tax exemptions for property actually used for a charitable/beneficial purpose. The Board will only consider tax exemption requests from organizations that are in compliance with all County laws and regulations, including but not limited to building, tax and zoning codes; and Ail tax exemption requests will be considered at a single public hearing. Organizations must submit complete applications to the County by August 1. Any deviations from the policy requires a unanimous vote of the Board. This year the only tax exemption request that the Board has received comes from First Tee Chesterfield ("First Tee"). First Tee is a non-stock, non-profit organization, which provides golfing opportunities for lower income children and operates an 18-hole golf course in the County. First Tee has applied for an exemption from personal property tax on its operating equipment, including golf carts, golf clubs, and golf balls. First Tee's tangible personal property has been assessed at $172,362 and will generate $6,806.90 of County personal property tax. Staff has reviewed First Tee's application and it meets all of the criteria set forth in the Board's policy. The golf course is in compliance with all County laws. The personal property is being used to support the public golf course, which is a charitable/beneficial purpose under state law. First Tee also meets the state law requirements for a personal property tax exemption. First Tee requested a tax exemption last year and the Board supported the request. However, First Tee did not obtain a patron to submit its request to the General Assembly. O000?:L First'iTee Richmond.. Board of Directors Fred Tattersall President Darcy Oman Treasurer Scott Bernard Ralph Bolling Cliff Cutehins Lester George Vinny Giles Bill Goodwin Mike Hott CaMn Jamison Don Jones Boodle McGurn Lane Ramsey Bobby Ukrop Robert Wrenn Mr. Steven L. Micas, Esquire County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 June 26, 2002 On behalf of Richmond First Tee, I am hereby requesting the assistance of your office and support of the Board of Supervisors to designate our organization's business tangible personal property as exempt from taxation by thc Virginia General Assembly. Richmond First Tee is a publicly-supported, non-stock, non-profit corporation. The charitable mission of Richmond First Tee is five-fold: · To teach children of all races and economic backgrounds from the Richmond area the joy of golf and its lessons in integrity and other behavior skills by the opportunity to participate in goff programs; · To offer access to a goff club where children can be taught the game of goff and be provided equipment, when needed; · To link junior golf programs with other children's organizations such as scouting, boys and girls clubs and the YMCA; · To encourage family togetherness and opportunities for young people to interact with adult mentors through golf outings; and, · To establish partnerships with local governments to provide publicly accessible, recreational golfing facilities for area citizens. Richmond First Tee leased and developed public park property in the County of Chesterfield's Ironbfidge Park to offer the services and programs described above. The golfing operations and youth programs at the Ironbfidge Park site are known as First Tee Chesterfield. The following information concerning Richmond First Tee is provided for your consideration. 1. Richmond First Tee has received an exemption from federal income taxation pursuant to Section 501(c)(3) of the Internal Revenue Code of 1986. The organization's tax identification number is 54-1886298. 2. No current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Virginia Alcoholic Beverage Control Board to Richmond First Tee for use on the organization's property. In fact, the organization's lease with the County of Chesterfield explicitly restricts the use of alcohol at the site because of its location within the public park. 3. No director of Richmond First Tee is paid any compensation for service in such position with the corporation. 4. No part of the net earnings of Richmond First Tee inures to the benefit of any individual. 5. Richmond First Tee provides services for the common good of the public. 6802 Paragon Place, Suite 200, Richmond, VA 2323o-1655 804-289-2663 Fax So4-673-2943 E-Mail: hffo(q)RIq'.org Internet: w~,.RVl'.org 00007 Mr. Steven L. Micas June 26, 2002 Page Two o No part of the activities of Richmond First Tee involves canying on propaganda or otherwise attempting to influence legislation. The corporation does not participate in, or intervene in, any political ~gn on behalf of any candidate for public office. Richmond First Tee has no rule, regulation, policy or practice, which diseriminates on the basis of religious conviction, race, color, gender or national origin. In 2001, Richmond First Tee owned business tangible personal property, which was assessed at a value of $206,565 and generated $8,179.97 in property tax payments to the County of Chesterfield. In 2002, Richmond First Tee owned business tangible personal property with a value (less depreciation) of approximately $149,655. We have not received the 2002 personal property bill from the County as yet, but would estimate that the payment due would be slightly less than the amount paid in taxes last year. I have attached the updated itemized description of property owned by Richmond First Tee, which is used primarily In the opemfious and maintenance of the golfing facility. We appreciate your attention to this request, We understand that a public hearing for the Board of Supervisors to consider this, and other, tax exemption requests will be scheduled prior to the 2003 General Assembly. We further understand ff the Board supports our exemption request, it will be our responsibility to secure a member of the General Assembly to carry the matter forward in the 2003 Legislative Session. Thank you for your assistance with this matter. Should any additional information be required, I can be reached at my office 289-2663. Fred T. Tattersall President cc: Lane Ramsey Attachment oooo?a Y~r Aoqulr~l 1999 1999 1~9 1~9 1999 19~ 19~ 1999 19~ 1999 1999 1~9 1999 1999 1999 1999 1~9 t999 1999 1~9 1999 1999 lg99 19~ Equipment & Tools 1999 X 27.6% 1,131.00 Trafter 1,131.00 Trailer 1,131.00 Trailer 4,000.00 Walkmower 4,000,00 Walkmower 4,000.00 Walkmower 4,000.00 Walkmower 4,000.00 Walkmower 4,000.00 Walkmower 440.00 BackPack 440.00 BackPack 440.00 BackPack 411.00 Weedeater 411.00 Weedeater 411.00 Weedeater 21,067.00 NH Tractor 21,067.00 NH Tractor 4,100.00 Lift Dump 4,100.00 Lift Dump 4,500.00 Elec Dump 11,000.00 Toro 3200 450.00 Walk Spreader 450.00 Walk Spreader 250.00 Fax Machine 2000 20OO 2OOO 2OO0 2OOO 2000 2OOO 2000 2OOO 2OO0 2000 2000 2000 2OOO 2OOO 2000 2OOO 411.00 Weedeater 3,700.00 Spreader 480.00 3 point forks 550.00 Ladder Forks 4,500.00 Electric Dump 4,100.00 Lift Dump 18,000.00 Spray Rig 21,982.00 JD Reel Mower 27,000.00 Lastec Reel ~ 450.00 Walk Spreader 450.00 Walk Spreader 350.00 Walk Spreader 350.00 Walk Spreader 16,500.00 Tom Greensmaster 16,500.00 Tom Greensmaster 2,189.00 Groomer Reels 5,261.00 Vibratory Roller 000074 ~/~:~ £b6~£~_D:O± 6600 ~_~ b08 B±SBHD BB± ±S~IB BH±:WO~B ~:BI ~00E-t~E-NR£ 2OO0 2OOO 2000 2O00 2OOO 20OO 2000 2000 20OO 2OOO 2OOO 7,500.00 Aerovator 28,0OO.00 Tom Mower 3,555.00 Sod Cutter 655.00 Red Maxx 22,500.00 Reel Gdnder 10,137.00 Knife Gdnder 775.00 Push Blower 2,740.00 3 point blower 2,800.OO Aedfler 11,0OO.00 Topdresser 500.00 Desks/Furniture Equipment & Tools 2000 X 47.5% 212,93S.00 101,144.13 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 1,289,00 Parts Washer 550.00 Drop Spreader 411.00 Shindawa Weedeater 650.00 Air Compressor 460.00 Back Pack Blower 8,683.00 Gasoline Tank 5,261.OO Vibratory Roller 5,261.00 Vibratory Roller 2,189.00 Groomer Reels 2,189.00 Groemer Reels 1,289.00 Acer Computer 2,710.00 Patio Furniture 279.00 Gas Gdll Equipment & Tools 200t X 70% 31,221.00 21,854.70 OOOO'75 G/g:~ £~6E£Ig:0± 6~08 g&E ~08 31S~HD 331 1S~I~ 3HI:NO~ d~:ST EOOE-~8-NR£ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 13, 2002 Item Number: 8.C.11. Subiect: Request to Quitclaim Ingress and Egress Easements for the Michaux Creek Wastewater Pump Station County Administrator's Comments: . /~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute quitclaim deeds to vacate ingress and egress easements for the Michaux Creek Wastewater Pump Station. Summary of Information: Staff has requested the quitclaim of ingress and egress easements for the Michaux Creek Wastewater Pump Station. A new easement and public roads replace the easements being quitclaimed. Staff recommends approval. District: Midlothian Preparer: John W. Harmon Title: Right of Way Manager Attachments: Yes ~] No OOO0'TG VICINITY SKETCH Request to Quitclaim Ingress and Egress Easements for the Michaux Creek Wastewater Pump Station Chesterlletd County Department of Utilltle~ ~,ight Of Way Oface J CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 13, 2002 Item Number: 8.C.12. Subiect: Approval of Change Orders 4 and 5 in the Amount of $90,283 to the Construction Contract with Haley Builders Construction Company for the Airport Terminal Addition/Renovation Project County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute change orders 4 and 5 with Haley Builders Construction Company in the amount of $90,283 and appropriate anticipated state reimbursement in the amount of $57,962. Summary of Information: Items in these change orders were related to change order #4 which dealt with replacement of the aggregate base with flowable fill under the foundation of the building (due to the swampy soils present on the site), and replacement of unsuitable soils (at the location where the existing sewer line had to be extended and modification of a draft stop in the lobby), which was requested by the Fire Department (cost is $12,763). Change order #5 is a claim for time extension due to the delays caused by the problems with a high level of ground water (cost is $77,520). Preparer: Francis M. Pitaro Title: Director of General Services Attachments: -~ Yes No O0O0781 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: November 13, 2002 Budget and Management Comments: This request involves approval of change order number 4 and change order number 5 in the total amount of $90,283 with Haley Builders Construction Company for the Chesterfield County Airport. The Board of Supervisors is also being requested to appropriate anticipated state reimbursement in the amount of $57,962. The balance of $32,321 for the local match is available in the project contingency account. Change order ~4 in the amount of $12,763 primarily involves the replacement of unsuitable soil and deals with the water problem discovered during the construction of this project. Change order #5 in the amount of $77,520 is a claim submitted by the contractor for a time delay due to the water table issue. This project is progressing and the tentative substantial completion date is now estimated to be March 25, 2003. Preparer: Rebecca T. Dickson Title: Directo6 Budget and Management 0000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meeting Date: Novae= 13, 2002 Item Number: 8.C.13. Subiect: Award Construction Contract for Rayon Park Drainage Project County Administrator's Commen~.~..~:~;f/Dt4~ ~~ County Administrator: . Board Action Requested: The Board of Supervisors is requested to award a construction contract for the Rayon Park Drainage Project to Southside Tank Service for $116,653; to authorize the transfer of $84,047.07 from completed drainage projects; and to authorize the County Administrator to execute the necessary documents. Summary of Information: In October 2001, the Board appropriated $50,000 of Block Grant funds to begin the process of alleviating some of the drainage concerns in Rayon Park. Not knowing the exact extent of the drainage concerns, it was anticipated that future CIP funds would be needed for the project. With this in mind, Austin Brockenbrough and Associates was hired to design the project for approximately $15,000 leaving $35,000 of Block Grant funds for future construction. The estimate provided by Austin Brockenbrough and Associates for construction of the project was approximately $120,000. The project was bid on October 21, 2002, and a bid opening was held November 12, 2002. Of the nine bids submitted, the low bid of $116,653 was received from Southside Tank Service. Construction costs exceed the appropriated Block Grant funds for the project by $81,653. The $84,047.07 savings from the completed Holly Hills/Thomas Dale Drainage Project is available to cover the additional expenses. Preparer: Richard M. McElfish Attachments: Yes Title:Director, Environmental Engineering ~-JNo # Page 2 of 3 Summary of Information (continued): Four of the six necessary drainage easements have been acquired. As a companion Agenda Item, authorization is being requested to proceed with condemnation of the remaining two easements. Staff recommends that the Board of Supervisors award the construction contract for the Rayon Park Drainage Project to Southside Tank Service for an amount not to exceed $116,653 and authorize the County Administrator to execute the necessary documents. The Board of Supervisors is also requested to transfer $84,047.07 of unexpended funds from the Holly Hills/Thomas Dale Drainage Project to construct the Rayon Park Drainage Project. District: Bermuda CH ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: November 13, 2002 Budget and Mana.qement Comments: This item requests the Board of Supervisors to award a construction contract to Southside Tank Service for the Rayon Park Drainage Project in the amount of $116,653. This project will involve installation of approximately 650 feet of concrete ditch or pipe. These improvements will help to eliminate the major drainage problems that had been identified by Rayon Park residents. Remaining Community Development Block Grant funds ($35,000) combined with the transfer of $84,047 from the completed Holly Hills/Thomas Dale drainage project will be sufficient to complete this project. Funds are available in the Holly Hills Drainage Project to be transferred. Preparer: Rebecca T. Dickson Title: Director~ Budget and Manaqement Parcel Map of Chesterfield County Chesterfield County assumes no legal responsibility for the information contained on this map. This map is not to be used for land conveyance. The horizontal data is basext on the VA State Plane Coordinate system, NAD 1983. The topographic information is based on 1989 photogrammelry and NAVD29. 100 0 100 200 Feet Scale: ~ N ,aLCOTT RD 3428 5- _-2983- 2727 ~ 2935 ~ ~ 9 4132 ~ L J2938 3o18 ~ 2940 ~ ~ \\ 47 '~ 3929~ \\ \ \ 5 ~71\ 2933 \ RT. 1613 7236 8 7600- ect Starts 10 7229 12 7325 \ \ \ \ \\92~3~ 2835\ \ 'h ,~6o6 \ 29~1 \\ // ~20\\ \ \ \ 26\ 2~0\\ ect Ends \ 57/3 \ 2~21\ \ \ 20 \ 2~01 ~ \ l~Jnted by: En~neering Date: Wed Oct 30 13:11:10 2002 Copyright 2002. Chesterfield County CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: November 13, 2002 Item Number: 10.A. Subject: County Administrator's Comments: Developer Water and Sewer Contracts County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: 00-0041 Marriott @ The Boulders Developer: Principal Development Investors, LLC Contractor: Castle Equipment Corporation, Subcontractor To the General Contractor, J. H. Martin Contract Amount: Water Improvements - Wastewater Improvements - $41,950.50 $14,671.90 District: Midlothian Preparer: Craig S. Bryant Title: Director of Utilities Attachments: Yes No 00080 Agenda Item November 13, 2002 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 01-0365 Crown BMW Asbury Auto North Carolina Richard L. Crowder Construction Company Water Improvements - Wastewater Improvements - Midlothian $47,124.21 $58,015.48 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 01-0410 McDonald's - Woods Edge Road McDonald's Corporation Brown Building Corporation Water Improvements Bermuda $10,210.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0042 McGeorge - Mercedes Benz David R. McGeorge Car Company Richard L. Crowder Construction Company Water Improvements - Wastewater Improvements - Midlothian $45,999.85 $3,031.66 Agenda Item November 13, 2002 Page 3 Contract Number: Project Name: Developer: Owner: Contractor: Contract Amount: District: 02-0144 Oaklake - Mats for You DuVal Development BR & JL, LLC Dunnavant Excavating and Grading Water Improvements - Clover Hill $6,700.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0179 Devon Office Warehouse, Phase 2 @ Ruffin Mill Road R.M.D. Land LC Bookman Construction Company Water Improvements - Wastewater Improvements - Bermuda $155,220.00 $35,336.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0233 Oak Road (11631) Water Line Extension and Sewer Lateral Kenny Branch Mayton Construction, Incorporated Water Improvements - Wastewater Improvements - Bermuda $13,800.00 $3,000.O0 O000$,p., CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 13, 2002 Subject: Status of General Fund Balance, Reserve District Improvement Fund, and Lease County Administrator's Comments: Item Number: 10.B. for Future Capital Purchases Projects, County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Title: County Administrator Attachments: Yes ~ No BOARD MEETING DATE 07/01/02 CHESTERFIELD COUNTY GENERAL FUND BALANCE November 13, 2002 DESCRIPTION FY2003 Budgeted Beginning Fund Balance AMOUNT BALANCE $35,272,700 * *Pending outcome of FY2002 Audit Results 0000 4 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT November 13, 2002 Description Amount Balance FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/2001 FY02 Budgeted Addition 4/4/2001 FY02 Capital Projects 7/25/2001 County's Master Plan Update 9/26/2001 Video equipment for Circuit and General District Courts 10/24/2001 360 West Corridor Plan 11/14/2001 Building Improvements (County Administration) 11/14/2001 Security Enhancements (MH/MR and County Administration) 2/27/2002 Consultant study to develop revitalization/ development strategy for the Cloverleaf Mall Area 4/24/2002 Settlement of the Route 10 widening condemnation lawsuit with Heritage Chevrolet 4/24/2002 Government Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment 8,800,000 (7,579,700) (85,000) (90,000) (70,000) (170,000) (107,000) (5O,00O) (250,000) (75,000) 8,600,000 (7,277,800) (140,000) 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 10,111,312 2,833,512 2,693,512 Prepared by Accounting Department October 31, 2002 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation/ Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease TOTAL APPROVED AND EXECUTED Original Amount $16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 $31,409,906 Date Ends 11/19 05/04 11/21 03/05 O3/06 09/05 07/05 Outstanding Balance 10/31/02 $13,685,000 15,725 12,805,000 451,640 15,159 12,968 165,915 $27,151,407 PENDING EXECUTION Description Building Construction, Road Construction, Park Improvements and Systems - Certificates of Participation Approved June 26, 2002 Approved Amount $12,000,000 00008? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 13, 2002 Item Number: 10.C. Subject: Acceptance of Report from the Parks and Recreation Advisory Commission Regarding Conducting National Criminal Background Checks on Coaches of Co-Sponsored Organizations County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to accept a report from PRAC regarding conducting national criminal background checks on coaches of co- sponsored organizations. If the Board desires to consider the matter further, it should direct staff to prepare proposals for Board consideration. Summary of Information: On September 18, the Board held a public hearing to consider amendments to the County policy regarding criminal background checks for coaches of co-sponsored organizations. At that meeting, the Board directed PRAC to hold a public hearing to consider national checks and to report back to the Board by November 1. PRAC undertook a process to receive public comment on conducting national checks, which concluded with their public hearing on November 7. PRAC's report will be provided to the Board at the November 13, 2002 meeting. Preparer: /s/ Steven L. Micas Title: County Attorney 0623:59618ol Attachments: ['-~ Yes No O00085 November 9, 2002 Kelly E. Miller, Chairman Chesterfield County Board of Supervisors P.O. Box 40 Chesterfield, VA 23832-0040 Re: Parks & Recreation Advisory Commission's Analysis of the Background Check Policy Dear Chairman Miller: The Board of Supervisors asked the Parks and Recreation Advisory Commission (PRAC) to review the county's background check policy that was adopted last year. In particular, the Board asked us to evaluate the merits of expanding the policy to include a "National Background Check" in lieu of the current state of Virginia background check. We discussed the issue at length in our September, October and November monthly meetings. In addition, we held an information meeting with the groups who would be impacted as well as a public hearing at a later date. The PRAC was determined to receive as much feed-back as possible from our groups in order to make the best recommendation possible. We feel this was accomplished. The PRAC, as well as most all of our affected groups, are interested in seeing a national background check initiated in the future. The overriding concerns about installing an enhanced background check at this time are two-fold.' 1) A national background check involves securing a finger-print from the volunteer. Currently, this can only be achieved by visiting one of two sites: the Virginia State Police headquarters or Chesterfield County police headquarters. With only two sites available to provide the service, our volunteers would be asked to endure an unacceptable level of inconvenience. With rapidly advancing technology, we have been told that mobile scanners will be available soon. The PRAC is convinced that within the near future, an improved system for finger- printing will be achieved. This will be considerably more convenient and less intrusive for our volunteers and thus more likely to succeed. 2) PRAC has estimated that installing a national background check at this time will roughly double the current cost of the program. Budget cuts are currently the norm and the timing of this program, with its increased costs, may not be fiscally Board of Supervisors November 9, 2002 Page -2- sound. We are of the opinion that the costs of this program will decrease as the technology for securing a fingerprint is improved. If we wait, it is possible to add a national background check to our policy without increasing the cost of the program. PRAC is very proud of our involvement in the development and installation of the background check policy. The user groups have accepted the program and even embraced the benefits derived from it. It is certainly our intent to continually monitor and improve the program and in the future, we may advise the Board of Supervisors to adopt a national background check. The official recommendation of PRAC is to continue as is with the current background check policy and forego a national background check. We will stay abreast of technological improvements and associated costs and will once again address this issue in the fall of 2003. Sincerely: J. Richard Worcester, Chairman Parks & Recreation Advisory Commission CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 13, 2002 Item Number: 14. Subiect: Recognizing Christopher L. Gibbs, Christopher W. D'Alessio, Jonathan B. Murray, all from Troop 880, Sponsored by Beulah United Methodist Church, Tyler Robbins Ray, Brian Mitchell Tatum, Andrew Hartley Franklin all from Troop 890, Sponsored by Brandermill Church, and Evan Thomas Moore, Troop 891, Sponsored by Bon Air United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Christopher L. Gibbs, Mr. Christopher W. D'Alessio, Mr. Jonathan B. Murray, all from Troop 880, Mr. Tyler Robbins Ray, Mr. Brian Mitchell Tatum, Mr. Andrew Hartley Franklin all from Troop 890, and Mr. Evan Thomas Moore, Troop 891, upon attaining rank of Eagle Scout. All will be present at the meeting, accompanied by members of their family, to accept the resolutions. Clover Hill District Dale District Andrew Hartley Franklin Parents: Rick and Kathy Christopher L. Gibbs Parents: Gary and Ivy Matoaca District Tyler Robbins Ray Parents: Bill and Cathy Brian Mitchell Tatum Parents: Dale and Debbie Christopher W. D'Alessio Parents: Roger and Mary Jonathan B. Murray Parents: Gary and Barbara Midlothian District Evan Thomas Moore Parents George and Carol Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: [-'~ Yes No 000089 RECOGNIZING MR. CHRISTOPHER L. GIBBS UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Christopher L. Gibbs, Troop 880, sponsored by Beulah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Christopher has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 13th day of November 2002, hereby extends its congratulations to Mr. Christopher L. Gibbs on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 0000 0 RECOGNIZING MR. CHRISTOPHER W. D'ALESSIO UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Christopher W. D'Alessio, Troop 880, sponsored by Beulah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Christopher has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 13th day of November 2002, hereby extends its congratulations to Mr. Christopher W. D'Alessio on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. JONATHAN B. MURRAY UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Jonathan B. Murray, Troop 880, sponsored by Beulah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Jonathan has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 13tn day of November 2002, hereby extends its congratulations to Mr. Jonathan B. Murray on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 00009 ., RECOGNIZING MR. TYLER ROBBINS RAY UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Tyler Robbins Ray, Troop 890, sponsored by Brandermill Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Tyler has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 13tn day of November 2002, hereby extends its congratulations to Mr. Tyler Robbins Ray on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000093 RECOGNIZING MR. BRIAN MITCHELL TATUM UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Brian Mitchell Tatum, Troop 890, sponsored by Brandermill Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Brian has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 13tn day of November 2002, hereby extends its congratulations to Mr. Brian Mitchell Tatum on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 0000 4 RECOGNIZING MR. ANDREW HARTLEY FRANKLIN UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Andrew Hartley Franklin, Troop 890, sponsored by Brandermill Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Andrew has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 13tn day of November 2002, hereby extends its congratulations to Mr. Andrew Hartley Franklin on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. EVAN THOMAS MOORE UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, se~ice and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Evan Thomas Moore, Troop 891, sponsored by Bon Air United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Evan has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 13th day of November 2002, hereby extends its congratulations to Mr. Evan Thomas Moore on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000096 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 13, 2002 Item Number: 14.B. Sub_iect; Resolution Recognizing The Brandermill Community Association County Administrator's Comment~; County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: This resolution is to congratulate the Brandermill Community Association on receiving recognition from the Central Virginia Chapter of the Community Association Institute as the best community association among its peers in 2002. Preparer: Donald J. Kappel Title: Director. Public Affair~ Attachments: Yes [-~ No RECOGNIZING THE BRANDERMILL COM~4U~ITY ASSOCIATION FOR CONTINUED EXCELLENCE WHEREAS, since its inception in 1974, the Brandermill Community has represented excellence in quality of life; and WHEREAS, the Brandermill Community Association has long been recognized as being one of the foremost organizations of its kind in Virginia; and WHEREAS, the Central Virginia Chapter of the Community Association Institute has recognized the Brandermill Community Association as the best among its peers in 1998, 2000, 2001 and now once again in 2002; and WHEREAS, this award recognizes sound business development and planning, dedication to protecting the natural environment, and an active leadership role in participation with local government; and WHEREAS, it is due to the diligence of the Brandermill Community Association that Brandermill continues to be a name associated with excellent quality of life; and WHEREAS, Chesterfield County recognizes the value of strong, active community associations and their contributions to the overall quality of life in Chesterfield County. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 13th day of November 2002, publicly recognizes the Brandermill Community Association, expresses its congratulations on attainment of this well-deserved recognition from the Central Virginia Community Association Institute, and extends best wishes for continued success. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: November 13, 2002 Item Number: 15.A. .Subiect: Public Hearing to Consider the Adoption of an Amendment to The Plan for Chesterfield Entitled Water Quality Protection Plan County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to adopt the proposed Water Quality Protection Plan amendment to the Plan for Chesterfield. .Summary of Information: At the August 20, 2002 work session, the Planning Commission unanimously approved an amendment to the Plan for Chesterfield entitled, the Water Quality Protection Plan (attached). The Plan was developed by staff to comply with the Chesapeake Bay Preservation Act. The Act states that cities, towns and counties in Tidewater Virginia "shall incorporate protection of the quality of state waters into each locality's comprehensive plan." The Plan contains a discussion of activities that have the potential to impact the county's water resources and lists current programs that partially address those impacts. The Plan also proposes goals and strategies to minimize impacts from activities that are not currently covered by any existing county environmental program. Items such as enhanced environmental education and improved erosion and sediment control for large construction sites are among the recommended strategies. Representatives of the development and environmental communities participated in a briefing session with staff on July 15, 2002 and amendments were made to the Plan based on input received at that meeting. The Planning Commission has established a subcommittee to develop ordinance amendments that will implement some of the recommended measures contained in the Plan. That committee is now in the process of developing the proposed ordinance language. It is proposed that the ordinance amendments be finalized after the adoption of the Plan. The finalized Plan must be submitted to the Chesapeake Bay Local Assistance Department by the end of the calendar year. Preparer: Joan Salvati Title: Water Quality Administrator Attachments: Yes ~-]No [ 1900,~'~ The Plan for Chesterfield The Water Quality Protection Plan WATER QUALITY PROTECTION PLAN Introduction The purpose of this plan is to establish a sedes of goals, policies and implementation strategies that will promote water quality protection throughout Chesterfield County and help the County meet the planning requirements of the Chesapeake Bay Preservation Act. The Act, adopted by the Virginia General Assembly in 1988, requires localities to employ criteria to ensure that the use and development of land shall be accomplished in a manner that protects the quality of state waters. The regulations adopted in support of the Act state that the water quality components of the comprehensive plan should "consist of the following basic elements: (i) summary of data collection and analysis; (ii) a policy discussion; (iii) a land use plan map; (iv) implementing measures, including specific objectives and a time frame for accomplishment." The purpose of these measures is to ensure that the use and development of land shall be accomplished in a manner that protects the quality of state waters. This water quality protection plan provides a framework for the incorporation of water quality issues in land use decision-making. The protection of the county's water resources is a complex process that involves not only guiding future growth, but also controlling pollution from existing residential, commercial, industrial, agricultural and forestry uses. Effective water quality planning can provide for the preservation of valuable water resources for the current and future citizens of Chesterfield County. Chesterfield County's Waters Surface Waters Chesterfield County is fortunate to have an abundant complex of waters, including 124 miles of riverfront along the James and Appomattox Rivers and 1,342 miles of streams. Additionally, there are 4,870 acres of surface water in the Swift Creek, Falling Creek and Lake Chesdin Reservoirs. There are also many tidal and non- tidal wetlands either connected to other water resources or that are isolated. There are roughly 10,000 parcels in Chesterfield that are adjacent to these waters. Citizens become concerned when any of these water bodies become either physically or chemically impaired as evidenced by numerous inquiries to county staff. Concerns related to water quality problems are not confined to any one area of the County. Problems such as algae blooms in lakes, sediment plumes in streams, fish kills and loss of property have been reported. Drinking Water Chesterfield County is fortunate because it enjoys an abundant water supply from three sources. The three sources that supply the County's potable water are the Swift Creek Reservoir, Lake Chesdin, and the James River. The Department of Utilities owns and operates a water treatment plant at Swift Creek Reservoir, which has a capacity of 11.5 million gallons a day (MGD). The county is one of five members of the Appomattox River Water Authority (AWRA). The AWRA is located on the northern side of Lake Chesdin. The county has a daily allocation of 24.54 MGD from the authority. The third water source is the James River, which supplies the treatment facility owned and operated by the City of Richmond. This plant supplies water to the City of Richmond and to the counties of Henrico, Gcochland, Hanover, and Chesterfield. The county's contract with the city assures an available supply of 27 MGD. The County should have sufficient water supply through 2014, based on these available supplies. Additional treatment capacity should be available from the Appomattox River Water Authority and/or the City of Richmond at that point in time. As identified in the County's Public Facilities Plan, "system expansion over the planning pedod includes new pumping stations, storage tanks, water mains, and pressure zone/service area improvements. If growth occurs as projected, approximately 96 miles of 12 through 36 inch diameter water mains will be added to the County's system by 2015." Groundwater: There are a variety of uses and activities that can potentially enter groundwater and migrate to surface water resources such as reservoirs and streams. Some of these uses include failing septic systems, landfills, superfund sites, industries that improperly store and or 000095 dispose of hazardous materials, and leaking underground storage tanks. Such activities pose a threat not only to groundwater resoumes, but to surface waters as well. Sources of Surface Water Quality Degradation Most water quality pollution comes from either "point" or "nonpoint" sources. While pollution from point sources (effluent from an industrial facility pipe) is more easily identifiable, nonpoint source pollution is a greater threat than once understood. Non-point source pollution occurs when pollutants, which accumulate on the land during dry weather, are carried to water bodies by stormwater runoff during a rain event. The major components of nonpoint pollution are sediment, fertilizers, pesticides, heavy metals and bacteria. There are three categories of water quality degradation: chemical; physical; and biological. All categories of degradation, if unchecked, have an effect on the quality of life for Chesterfield's citizens. Of equal importance, water quality degradation in streams severely limits the use of these waters by citizens. Activities such as fishing and swimming, for example, would have to cease in waters impaired due to high levels of bacteria. Chemical: Stormwater runoff from roads and other paved surfaces washes pollutants, such as motor oil, pesticides, toxic substances animal waste, pathogens, and soils from construction sites into nearby waters. These pollutants, in high enough concentrations, can adversely affect aquatic organisms and fish in the water body. Physical: Impervious surfaces also cause water to flow in greater volumes and with increased speed into the storm water drainage system or streams. The increased flows cause a stream to adjust its shape, widening or down cutting the stream bed, eroding stream banks and degrading habitat for animals and plants. Studies have shown that there is a direct link between increased amount of stormwater flows and stream degradation. Biological: Sediment from construction sites, chemical such as chlorine and other toxic substances will result in adverse impact on aquatic organisms and fish. Further, changes in the physical features of a stream or river will also impact stream life. Land Uses and Other ActivitiesAffecting Water Quality Existin.q Residential, Commercial, Governmental and Industrial Land Uses - Such uses typically result in the wash off of fertilizers, pesticides, metals (from vehicles), oil, grease and bacteria (from animal waste) into waters. Construction Sites - Clearing and construction practices, if inadequately controlled, can result in the release of sediment and discolored water into a nearby water body. If sediment and erosion controls are inadequate or not properly maintained, excess amounts of sediment can be washed into adjacent water bodies. Construction can also fundamentally change natural hydrology often resulting in increased stream water flows, and greater potential for flash flood flows. Such hydrologic change can induce streambed and bank erosion and other adverse physical changes within the stream channel. These changes to in-stream processes can increase sediment yield years beyond the initiating activity. A.qriculture - Agricultural uses typically generate nutrients from fertilization. For those farms that maintain livestock, bacteda and pathogens from animal waste can adversely affect nearby waters. Further, if sediment and erosion controts are inadequate, excess amounts of sediments and nutrients can be washed into adjacent water bodies. It is to be noted that for agricultural uses, compliance with erosion & sediment control measures is voluntary. Agricultural practices such as row cropping and removal of natural streamside vegetation can also fundamentally change natural hydrology, often resulting in increased stream water flows, and greater potential for flash flows. Such hydrologic change can induce streambed and bank erosion and other adverse physical changes within the stream channel. These changes to in-stream processes can increase sediment yield years beyond the initiating activity. .S. ilviculture - Logging activities that do not use adequate best management practice controls can affect adjacent water bodies in two ways. First, excess amounts of sediment can be washed into the stream. Second, increased flows can be generated as a result of the removal of vegetation, which in turn, can result in adverse physical changes to the stream or other water body. 000099 Discharqes or Illicit Connections - Illicit discharges or connections typically are found in areas of existing development, primarily in commercial areas and are intermittent in nature. In most instances the discharges are petroleum products or detergents. Landfills - There are currently no municipal solid waste landfills being operated by Chesterfield County. There are, however, several privately operated landfills and several older, closed municipal landfills. Landfills present a potential threat to water quality through the generation of liquid waste or "leachate" seeping from the landfill to adjacent waters. Landfill leachate can contain a number of pollutants that adversely affect the quality of water. Both existing and new landfills must conform to the Department of Environmental Quality's comprehensive regulations pertaining to the operation and closure of landfills. These regulations require measures to reduce, if not eliminate, potential impacts from landfills on water supplies. These regulations do not, however, fully address potential impacts on surface water resources. Hazardous Waste Handling & Storage Facilities - There are numerous categories of industrial, commercial and public facilities that handle, store or transfer hazardous materials within Chesterfield County. Such facilities can sometimes prove a threat to Chesterfield's waters through direct, or "point" discharges to waters, through accidental releases, or by the hazardous materials coming into contact with stormwater runoff. Industries falling within this category are generally concentrated along the eastern portion of the Interstate Route 95 corridor. Many such facilities have Virginia Pollutant Discharge Elimination System (VPDES) permits that are issued and monitored by the Department of Environmental Quality. These facilities are also monitored as part of the County's NPDES Stormwater Management Program. Roads - Roads can also be a source of water pollution in that the materials that accumulate on them during dry weather such as sediment; metals and petroleum products wash off into nearby waters. ,Septic Systems - Septic systems have the potential to impact both surface water resources as well as drinking water resources, particularly in the rural portions of the County where homeowners rely upon private wells for potable water. The Health Department, however, has a well-established process for the regulation of septic systems as well as private wells. This process ensures that septic systems are located in such a manner as to minimize, if not eliminate, any potential impacts upon private wells from septic system. The same process also ensures that septic systems are located outside of Resource Protection Areas that are adjacent to constantly flowing streams, wetlands and lakes. Septic systems are permitted only in lower density areas. The County Code requires a minimum of a forty thousand square foot lot for parcels with septic systems. The requirement is to allow for a reserve drain field. As a result of this provision, The Plan for Chesterfield, including the Public Facilities Plan, requires the extension of county sewer and water facilities wherever higher density residential growth is planned or anticipated. For example, the Southern and Western Area establishes a "Deferred Development Area," where intensive growth is not planned for at least twenty years into the future. Accordingly, the public facilities component of that Plan does not cell for the extension of water and sewer lines in that area. The County's overall policy with regard to on-site septic systems, as expressed in the Public Facilities Plan and the Introduction to the Plan for Chesterfield, is to establish public water and sewer into targeted growth areas. Areas that are designated for large lot (one-acre or more) residential or rural uses do not require public water and sewer. Golf Courses - Golf courses have historically been a source of surface water quality problems when excess amounts of nutrients, pesticides and herbicides are applied to tees and greens and wash off into adjacent water bodies. Impacts to streams include algae blooms and Iow oxygen levels. In severe instances, fish kills can occur resulting from Iow oxygen levels. In recent years, golf course developers have worked cooperatively with County staff to minimize these impacts. In some instances, the developers have agreed to conduct stream sampling in order to establish the specific impact of golf course on area waters. Currently, however, there are no state or local regulations controlling this source of pollution. Under.qround Stora.qe Tank.~ - Underground storage tanks (USTs) have the potential to adversely affect groundwater resources through leaks and accidental spills. Surface waters can also become affected as pollutants migrate through groundwater aquifers to adjacent water bodies. Although USTs are potentially a significant source of water quality problems, the Department of Environmental Quality oversees a comprehensive program to reduce their impact on waters of the State. This program, which was initiated in Virginia in 1987, requires all USTs to maintain leak detection devices, have corrosion protection, and have spill prevention measures in place. As with hazardous waste storage and handling facilities, USTs are also generally OO0:LOO concentrated along the Interstate Route 95 and Jefferson Davis Turnpike corridors. Stream Bank and Shoreline Erosion - Both stream bank erosion along the County's streams and shoreline erosion along riverfront areas can adversely affect water resources in two ways. First, severe erosion can result in the loss of property, the undermining of trees and other vegetation, and, in serious cases result in the loss of homes and appurtenant structures. Second, the erosion becomes a source of sediment deposition in lakes, rivers and streams. In certain stream segments, stream bank erosion is the greatest source of the stream's impairment. This has become a serious problem in Chesterfield County's older developed areas where the highly impervious land uses have generated water flows that exceed the capacity of the stream, which has resulted stream bank erosion, sediment deltas and other problems. Summary of Data Collection and Analysis Land Features that Present Physical Constraints to Development There are several types of physical land features that can potentially prove a constraint to development. These features can either result in problems for the proposed development or for adjacent properties. The features that can present such concams include: floodplains, Chesapeake Bay Preservation Areas, steep slopes adjacent to water bodies, wetlands, highly erodible soils, and shrink swell soils. Below is a discussion of these features. Floodplains Floodplains are lands that border rivers, streams and other water bodies. They are normally dry but can be covered with water for varying periods of time during and after storms. Continued flooding can damage structures that are placed within floodplains and can block water flow and increase the width, depth or velocity of floodwaters. In light of this fact, Chesterfield County adopted a Floodplain Ordinance in 1983, which establishes limitations for certain activities in floodplains. Residential structures are required to be set back twenty-five feet from the floodplain. Fill and grading in these areas can result in flooding problems on neighboring properties. Man-made changes to the floodplain have also been found to result in significant changes to the adjacent stream or river by causing it to become wider or deeper. Floodplains that are left in their natural state benefit water quality by providing a buffer between adjacent land uses and the nearby waters. Chesapeake Bay Preservation Areas a) Resource Protection Areas Resource Protection Areas, as defined by the Chesapeake Bay Preservation Act regulations include sensitive environmental features such as streams and rivers bodies that flow all the time, non-tidal wetlands adjacent to or near streams, tidal wetlands, tidal shores, and a 100-foot naturally vegetated buffer landward of these features. There are 469 miles of perennial streams throughout the County that have designated Resource Protection Areas adjacent to them. The RPAs serve an important water quality function by providing a buffer adjacent to the county water bodies. The natural process occurring in the RPA include: · Filtration of sediments; · Plant "up-take" of nutrients; · Stabilization of slopes by root material; · Reduction of the erosional force of rain by the tree canopy; and · Transformation of nitrogen and toxic substances through biodegradation. Given the important function of RPAs, only water dependent uses and redevelopment are permitted to take place in these areas. b) Resource Management Areas The second "protection" area is a Resource Management Area or RIVIA. RMAs include 100-year floodplains, highly erodible and highly permeable soils, and steep slopes. All but fifteen to twenty per cent of the County contains highly erodible and highly permeable soils. Highly erodible soils are a concern for surface waters in that disturbance of these soils can lead into erosion, and the generation of sediment to adjacent water bodies. It is critical to manage growth in such areas through both the proactive implementation of the Erosion & Sediment Control and Floodplain Ordinances. Permeable soils can be a concern to groundwater and surface waters if septic systems are permitted in areas containing such soils. The Health Department's permitting process for septic systems takes such issues into account.. This process ensures the location of on-site septic systems in a manner that reduces the impact on ground and surface waters to the maximum extent practicable. Given that most lands throughout County contain some of these features, the entire County (outside of Resource Protection Areas) has been designated as a Resource Management Area. Development in RMAs typically reduce pollutants in stormwater runoff by a 0001O1 4 variety of means such as reducing impervious area, reducing the overall project density or installing retention or detention basins. Such basins are commonly known as Best Management Practice (BMP) facilities. Proposed development has the option of requesting to be "opted" out of the Resource Management Area requirements only after it has been demonstrated that RMA features do not exist. In most instances where the County permits new development to opt out, that opt-out only covers part of the project site. The Environmental Engineering Department has a formal opt-out process requiring the submission of detailed information by a "qualified expert." That information is reviewed by engineering staff and the County Soil Scientist for accuracy. Steep Slopes Steep slopes present constraints to development in general in that where slopes are sever; a greater amount of land disturbance is needed in order to permit the construction of roads and structures. Te greater the amount of land disturbance, the more difficult it becomes to adequately control the amount of sediment that is generated and prevent the material from entering adjacent t water bodies. This is particularly true if the steep slopes are closer to the water body. Soils Certain types of soils can present constraints to development in several ways. For example, in areas that are not served by sewer it is important to ensure that the soils are adequate for the installation of septic systems. In areas where the soils have high shrink swell potential, measures ara necessary to ensure that the foundations of structure will not be compromised. In addition, highly erodible soils on steep slopes can lead to sediment entering adjacent water bodies. Wetlands Wetlands present constraints to development given their importance as an environmental resource and their contribution to the protection of the quality of other water resources such as streams, rivers and lakes. Wetlands benefit water quality by acting as filters in trapping and holding nutrients and other pollutants contained in stormwater runoff. Wetlands also act as a sponge by slowing down fast moving and erosive stormwater and act as a buffer against wave action. Finally, wetlands serve as a source of groundwater recharge. Infill Development Areas Chesterfield County does not have any areas formally designated as "Intensely Developed Areas," as defined by the Chesapeake Bay Preservation Area Designation and Management Regulations. The map that follows this page, which is entitled "Chesterfield County Development Strategy" identifies infill areas, planned growth areas and deferred growth areas. The area denoted as "lnfill Areas" have been so designated because they represent the older parts of the county and are mostly built out. This map is part of The Plan for Chesterfield. The older areas of Chesterfield County present a number of opportunities for water quality improvement. The Nationwide Urban Runoff Program study conducted by the Environmental Protection Agency in the 1980's revealed that in older, more urbanized areas, the generation of pollutants such as petroleum products, fecal coliform and certain metals increases. Similar findings have also been made in the older parts of Chesterfield County. The State Department of Environmental Quality revealed that streams and other waterways are impaired due to high levels of fecal coliform bacteria, dissolved oxygen and nutrients. Many of these problems can be partially addressed by implementing a proactive and long-term educational program. For development projects on infill parcels and for sites proposed for redevelopment, the County's current Chesapeake Bay Preservation requirements new development and for redevelopment will continue to be applied. For existing commercial, industrial and residential uses, existing educational efforts should be enhanced. Shoreline Structures Unlike many other localities that are conforming to the requirements of the Chesapeake Bay Preservation Act, Chesterfield County does not have a significant amount of shoreline structures such as boats ramps, docks, piers and marinas. Since 1980, the Virginia Marine Resource Council (VMRC) has approved 68 such facilities along the James and Appomattox Rivers. These facilities are concentrated in subdivisions located along the two riverfront areas. Potential impact on water resources related to these structures is addressed through a comprehensive permitting process that is currently in place and implemented by several environmental agencies. The VMRC, U.S. Corps of Engineers and the State Department of Environmental Quality regulate shoreline structures as a means of minimizing their impact on environmental resources such as wetlands, sub aquatic vegetation and water quality. In addition, along Lake Chesdin, which is part of the Appomattox River, the Appomattox River Water Authority (ARWA) has a permitting process for shoreline structures as well as guidelines for the management of shoreline buffer area. The ARWA coordinates this approval process with O00:LO . Chesterfield County. In this way, the County is able to monitor and have input into the permitting of shoreline structures along the Appomattox River. County jurisdiction along the James River lies with Henrico rather than Chesterfield County, since river ownership lies with Henrico along the James. Marinas Marinas can have potential impacts on water quality if there is overnight or long-term mooring of boats, which would require sewage pump-out facilities. There are three madnas located within Chesterfield County. One is a small marina located on Swift Creek Reservoir that is only for pontoon boats that do not have toilets. Of the remaining two marinas in the County, one is located on the Appomattox River, while the other is on the James. For both of those marinas, there is no overnight or long-term mooring where boats would require a pump out facility. Existing Water Protection Efforts Quality Beginning in 1974, with the adoption of the Erosion & Sediment Control Ordinance, Chesterfield County began implementing of several ordinances aimed at controlling the quality and quantity of storm water runoff. This effort has evolved into a comprehensive storm water management program. The major components of the program include: , A review process to ensure that new development and redevelopment does not result in the increase of pollutants to area water bodies. The Chesapeake Bay Preservation Act requires this review. · The enforcement of Resource Protection Area limitations, as required by the Chesapeake Bay Preservation Ordinance. · Implementation of the Floodplain Management Ordinance. · The enforcement of Erosion & Sediment Control measures. · A program requiring the maintenance of retention and detention basins that are constructed to reduce pollutants and control stormwater flows. · The implementation of the Swift Creek Reservoir Watershed Management Plan & Maintenance Program. · Stream Restoration In addition to the above efforts, the County began implementing a comprehensive monitoring and management program to reduce pollutants in stormwater runoff to the "maximum extent practicable." This program known as the National Pollutant Discharge Elimination System (NPDES) Program is a requirement of the Federal Clean Water Act and entails the following: Comprehensive sampling of streams and stormwater discharges throughout Chesterfield County. · Mapping of subwatersheds and identifying sources of pollution within those watersheds. The implementation of management strategies to reduce or eliminate identified sources of water quality problems. Identify areas where stream bank and shoreline erosion is taking place and develop strategies such as stream restoration to address those problems. The management strategies are modified based on information gained from the stream and stormwater sampling. Water Quality Protection Goals and Policies While the existing efforts described above help to reduce pollutants in stormwater runoff, it is important to ensure that future growth in the county in undertaken in a manner that is consistent with good water quality. The following recommended goals and policies provide a framework for implementing improved water quality protection strategies in Chesterfield County. These goals are statements of general direction and reflect fundamental factors and considerations that are intended to guide future land use decisions. Goal I Maintain or improve the Chemical, Physical, and Biological Integrity Chesterfield County's Waters Goal 2 Manage future growth within the County in a manner that protects streams, rivers, reservoirs and other water resources. Goal 3 Develop strategies to address water quality degradation resulting from existing and infill development. Goal 4 Minimize nonpoint water pollution created by agricultural and silvicultural activities. 000 .03 Related Policies Related policies identify courses of action that can be followed in reaching stated goals. These individual policies may be applicable to more than one goal. Policy 1 Control the amount of sediment, nutrients and other pollutants entering the county waters from new and existing development. Recommendations: Partner with the development community to create opportunities that permit the use of Low Impact Design techniques. Establish measures that would limit the amount of land cleared, grubbed and graded on large construction sites at any given time. Such measures would reduce the amount of sediment exposed to stormwater runoff. · Promote the use of alternative BMPs. Promote the retrofitting of existing Best Management Practice facilities in older portions of the County where development took place prior to the implementation of the Chesapeake Bay Preservation Ordinance. The County should undertake this effort. Such facilities should address both water quality and water quantity issues where site conditions permit. Continue to follow the County's existing comprehensive storm water management program as required in conjunction with the Federal Clean Water Act, including continued implementation of the Chesapeake Bay Preservation; Floodplain Management; and Erosion & Sediment Control Ordinances. Continue the program for the maintenance of best management practice facilities to minimize pollutants from residential and non-residential development. Increase County public education efforts in newly developed areas as well as older developed areas on water quality issues. Specific steps should include increased funding for the development and distribution of "Water Quality Watch Fact Sheets" and other information to county residents, and commercial and industrial facilities. The education program should focus on informing citizens and businesses of daily practices that adversely affect area waters such as improper use of fertilizers, car washing and the improper disposal of petroleum products and other pollutants. Amend the Code of Chesterfield County to require pollution prevention measures for new commercial and industrial uses within certain designated standard industrial codes that have the potential to release pollutants to County waters. This effort should be limited to those facilities that are not already required to implement such measures by the Department of Environmental Quality. Conduct educational and outreach efforts to encourage existing industrial facilities to utilize pollution prevention measures. Amend the Chesapeake Bay Preservation Ordinance to require measures to reduce pollutants from new golf courses. Measures such as the implementation of nutrient and pest management plans and channeling stormwater to best management practice basins have traditionally been incorporated as zoning conditions for proposed land uses that include golf courses. It is recommended that these measures be incorporated into the Chesapeake Bay Preservation Ordinance, so that they will be consistently applied. Continue to implement Watershed Management Plan & Maintenance Program for the Swift Creek Reservoir Watershed. Continue to monitor the water quality of Swift Creek Reservoir and determine if modifications to the Plan are necessary. Implement Watershed Management Strategies and stream and shoreline restoration projects that are identified through the comprehensive stream and stormwater monitoring program. Conduct stream restoration on a priority basis, focusing on streams in the Falling Creek Reservoir watershed first. For stream bank stabilization projects, conduct physical assessments of the streams to determine the most appropriate type of restoration. OO03.O4 7 Monitor the existing environmental permitting process for shoreline structures such as docks, piers, bulkhead structures and marinas to ensure that shoreline environmental features such as wetlands and sub aquatic vegetation are receiving adequate protection. While structural Best Management Practice (BMP) facilities, which have been used in the county for the past decade, are a test means of removing pollutants from development, it is only one among several control measures available. Traditional BMPs such as retention and detention basins result in negative impacts on other environmental resources, including wetlands and streams. Using alternative BMPs that avoid such impacts, where the site conditions allow, should be encouraged. Another equally important measure is controlling pollutants at the sources by promoting clustered development and natural area preservation. These measures, combined with structural or non-structural BMPs will ensure a greater chance of success in reducing pollutants to area waters without having collateral impacts on other resources such as wetlands. Continued pro-active maintenance of BMP facilities is necessary to ensure that the facilities will continue providing adequate pollutant removal over the long term. It is also necessary to monitor them on an intermittent basis to determine how well they are performing their pollutant removal function. Continuous public education efforts will promote improved pollution prevention at the sources for residential and commercial areas alike. Education will be particularly important for older areas within the County. Policy 2 Guide future growth into areas more physically suited for development in order to minimize or avoid impacts on environmentally sensitive areas. Recommendations: Include and environmental resource map in the Plan for Chesterfield to identify the location of water and other natural resources in the County that should be protected. Establish a policy whereby environmental constraints are considered as part of the technical analysis conducted prior to the development of new or revisions to existing Area Plans of the Plan for Chesterfield. In order to guide growth into areas physically suited for development, a comprehensive map identifying areas that are not suited for development is necessary. The constraints that should be included on this map include the following: 1. Streams, rivers and reservoirs 2. Resource Protection Areas 3. Floodplains 4. Steep slopes 5. Hydric soils Since the County does not have wetland areas mapped, a layer in GIS has been developed that shows the location of "hydric" soils. These types of soils are one of the indicators of the presence of wetlands. County staff has found hydric soils to be a more reliable indicator for the presence of wetlands than the National Wetland Inventory maps. Accordingly, a map denoting hydric soils throughout the County is included in this document. This map, along with four other physical constraints maps, will be used to guide future growth into areas that are the most suitable for development. Policy 3 Develop a program to promote the preservation of naturally vegetated riparian corridors. Recommendations: Partner with the development community to seek opportunities for the establishment of conservation easements in development projects adjacent to water bodies, including rivers, streams, lakes, and wetlands. Where practicable, use the zoning process to require the preservation of vegetated buffers adjacent to water bodies for new development projects. Also, review existing County ordinances to determine if it is feasible to incorporate amendments to require the preservation of naturally vegetated buffers adjacent to intermittent streams. Seek opportunities to establish a linkage between the preservation of ripadan corridors and the establishment of future "greenway" corridors by the Chesterfield County Parks Department. 0003,05 Inventory streams within the County to determine where stream restoration efforts should be maximized. Proactively conduct public education and outreach efforts to educate citizens and the business community about the important role of riparian corridors in water quality protection. In conjunction with the technical analysis performed prior to the development of or revisions to Area Plans, conduct inventories of shoreline access points and structures such as docks, piers, boat ramps and marinas. Assess such facilities to determine their impact on water quality and any existing problems resulting from erosion and sewage disposal. Seek funding opportunities to acquire important, environmentally sensitive open space areas. The County is fortunate to have roughly 1300 miles of streams and 124 miles of riverfront within its borders. Of the 1300 miles of streams, however, only 469 miles are protected with Resource Protection Area buffers. The remaining 873 miles of intermittent stream have limited protection through the County's Floodplain Management Ordinance. Should all of the intermittent streams become impaired, the perennial streams will also be affected. It is important, therefore, to adopt measures to protect intermittent streams as well as those that constantly flow. Although there are a number of existing ordinances that help to reduce pollutants from development activities, there has never been a formal county program to set aside or acquire environmentally sensitive lands. Not only will such areas be protected for the long term, but they can also provide opportunities for public education. There are currently many streams within the County's borders that are in need of varying levels of restoration and/or stabilization. Many of these streams are within the older, developed parts of the County. The development of a prioritized listing of stream sites with the greatest need of restoration will ensure that the most degraded stream segments are addressed first. The Virginia Marine Resource Commission, the Corps of Engineers, and the Department of Environmental Quality currently regulate the construction of shoreline structures such as docks, piers, marinas, and boat ramps. It is important, however, to assess any potential impact of such facilities in shoreline areas such as the Appomattox and James Rivers, and establish measures to address any identified problems in conjunction with the development of Area Plans. Policy 4 Develop a program to reduce sediment and nutrient from agricultural and silvicultural uses entering County waters. Recommendations: Partner with the Department of Forestry and the Soil & Water Conservation District to educate owners of lands in agricultural or silvicultural use on measures to reduce pollutants from those uses. Partner with the Soil & Water Conservation District to promote the use by farmers of the Conservation Reserve Program. Both the Department of Forestry and the Soil & Water Conservation Distdct maintain proactive programs, working with farmers and the forestry communities to reduce pollutants resulting from those uses. The County has an opportunity to augment these existing programs by developing educational activities aimed at farming and forestry activities and by encouraging the farming community to take part in Conservation Reserve Program. 000~06 9 Water Protection November 13, 2001 Seven Re~ Elements · Physical constraints to · Protection of potable water supply · Relationshil: recreational fisheries · Density of docks & piers Seven Rec Elements · Public & private acc, · Existing pollution sources · Potential water quality improvement through the redevelopment of Intensely Developed Areas Recommt · Continuation existing programs · Development of partnerships · New initiatives · New regulations ories of Irategies · Continue to Assessment and Stream Protection · Continue existing storm water mana program required by the Clean · Increase existing public education progran Develop · The development community to ~ Low Impact Development · The development community to facilitate of conservation easements adjacent to water', · he Dept. Of Forestry & the Soil & Water Conservation District to educate farmers and loggers on ways to reduce pollutants Develop 7erships · The Soil to promote the Enhancement Program · Partner with the Parks Department to establish a linkage between the on-going Greenways project and the preservation of stream buffers · Seek opportunities to BMPs in older portions of the County (County) · Promote the use of alternative BMPs · Where practicable, use the zoning process promote the preservation of vegetated strearr · Monitor existing structures such as docks & piers to ensure that structures do not adversely impact waters · Seek funding to acquire important c New · Require measures to reduc~ courses · Develop measures to reduce construction sites · Require pollution prevention for of new & existing An Affiliate of ~edia Genera~ Richmond, Virginia 23293-000~ (804) 649-6000 Advertising Affidavit (Th)s)s not a b))i. P)ease pay from ~nvo)ce) 1 1106/2OO~ Code Description Ad Size Tota~ Cost 1 110612002 t 21 TAKF, N©TICF, TAKRNI()TICETHATTHF. ROARDO 2_00 x 22_00 436.72 ATTACH HERE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOTICETAKE was published by Richmond Newspapers, inc. in the City of Richinond, State of Virginia, on the following dates: 10/30/2002 11/06/2002 The first inseliien being given Newspaper reference: 1236059 Sworn to and subscribed before me this State of Virginia Ci~ of Richmond My commission expires Public  CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 3 AGENDA Meetin~l Date: November 13, 2002 Item Number: 15.B. Subiect: Public Hearing to Consider an Ordinance to Establish the "Arsenal Drive, Hinshaw Drive, Darby Drive and Darby Circle Water Assessment District" for 34 Lots in the Arsenal Hills/Huguenot Hundred Area County Administrator's Comments: County Administrator: Board ActionRequested: Adopt the attached ordinance to establish the "Arsenal Drive, Hinshaw Drive, Darby Drive and Darby Circle Water Assessment District", appropriate funds in the amount of $210,800.00 for the project from the water fund balance, and set interest rate equal to the interest rate on the one-year U.S. Treasury Bills on this date. Summary of Information: In January 2001, the Utilities Department was initially contacted by several residents in the Arsenal Hills and Huguenot Hundred Subdivisions area with a request to have the public water system extended to serve them. On March 13, 2002, the Board approved a water assessment district for thirteen (13) lots along Victoria Lane. In July 2002, the Utilities Department received information from the property owners that sufficient support now existed along Arsenal Drive, Hinshaw Drive, Darby Road and Darby Circle to pursue a second assessment district. Preparer: Craig S. Bryant Title: Director Attachments: I Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 If an assessment district is created, the County will initially pay all engineering, construction and other costs to extend a public water line along Arsenal Drive, Hinshaw Drive, Darby Drive and Darby Circle and will then recoup the cost from the property owners. The water assessment on each lot may be repaid in a lump sum or over the 20-year period in semi-annual installments. The property owners will also pay interest at a rate equal to the interest rate on one-year U.S. Treasury Bills. A lien in the total amount of the assessment for each property will be recorded. Estimated cost of the proposed water lines is $210,800.00. The proposed "Arsenal Drive, Hinshaw Drive, Darby Drive and Darby Circle Water Assessment District" would include thirty-four (34) lots with an assessment of $6,200.00 per lot. Out of the 34 lots, 26 (or 76.5%) are in support and 8 (or 23.5%) are in opposition. After completion of the water extensions those property owners wishing to connect would be required to pay a connection fee currently set at $3,377.00 (reduced from the full rate at $3,842.00). There would also be the additional expense of a licensed plumber's services. In order to create the "Arsenal Drive, Hinshaw Drive, Darby Drive and Darby Circle Water Assessment District", the Board must adopt the attached ordinance, with at least 2/3 members (4 out of 5) voting in favor of the ordinance. A map of the proposed assessment district and a list of the property owners and assessments are also attached. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: November 13, 2002 Budget and Management Comments: This item requests the Board of Supervisors to hold a public hearing to consider an ordinance to establish the ~Arsenal Drive, Hinshaw Drive, Darby Drive, and Darby Circle Water Assessment District". The County would bear the entire cost of the proposed water lines (inclusive of engineering, construction, and all other costs) which is estimated to be $210,800. The Board is also being asked to adopt the ordinance and appropriate $210,800 from Water Fund Balance. Sufficient funds are available in Water Fund Balance to be appropriated. The property owners will repay this loan over a 20 year time period plus interest. At completion of this waterline extension, property owners wishing to connect would be required to pay a reduced connection fee currently set at $3,377. Preparer: Rebecca T. Dickson Title: Director~ Budget and Manaqement 0O0109 AN ORDINANCE TO CREATE THE ARSENAL DRIVE, HINSHAW DRIVE, CHEROKEE ROAD, DARBY DRIVE AND DARBY CIRCLE SPECIAL TAX OR ASSESSMENT WATER DISTRICT BE 1T ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Arsenal Drive, Hinshaw Drive, Cherokee Road, Darby Drive and Darby Circle Special Tax or Assessment Water District is created as follows: Section I. Definitions. In the context of this ordinance, the following words shall have the following meaning: District: The Arsenal Drive, Hinshaw Drive, Cherokee Road, Darby Drive and Darby Circle Special Tax or Assessment Water District. Map of the District: The map entitled "Proposed Arsenal Drive, Hinshaw Drive, Cherokee Road, Darby Drive and Darby Circle Water Assessment District" prepared by the County Department of Utilities, which map is on file with the director of utilities. Section 2. Establishment of Victoria Lane Special Tax or Assessment Water District. Pursuant to Code of Virginia, Section 15.2-2404 et seq., there is hereby created in the county the Arsenal Drive, Hinshaw Drive, Cherokee Road, Darby Drive and Darby Circle Special Tax or Assessment Water District. The area of the district shall be and the same is hereby fixed within the boundaries depicted on the map of the district. Section 3. Construction of certain water facilities in and adjacent to the district. The utilities department shall cause to be constructed in and adjacent to the district the water line and appurtenant facilities depicted on the map of the district. Section 4. Taxes or assessments upon owners of property located within the district. The cost of construction of the water line and appurtenant facilities located within the district shall be apportioned among the owners of property abutting the water line. The amount of the tax or assessment charged to each such owner shall be one thirty-fourth (1/34) of the total cost of the improvements constructed within the district, including the legal, financial and other directly attributable costs incurred by the County. The one thirty-fourth (1/34) charge shall be assessed against each lot located in the district. The amount finally taxed or assessed against each landowner 0505:59201.1 - 1 - 000110 shall be reported to the treasurer as soon as practicable after completion of the water line and appurtenant facilities located within the district, and the treasurer shall enter the same as provided for other taxes. Section 5. Installment payment of assessments. Any person against whom an assessment provided for in this article has been finally made shall pay the full amount of the assessment provided for in this article, on the due date of the first tax bill on which such assessment is shown. In no event, however, shall any part of the assessment be due prior to the completion of the water line and appurtenant facilities constructed pursuant to this article. As an alternative to payment as provided above, a person against whom an assessment provided for in this article has been made may pay such assessment in forty (40) equal semiannual principal installments over a period of twenty (20) years, together with simple interest on the unpaid principal balance at an annual rate equal to the interest rate of one-year United States Treasury Bills on the date when the ordinance was adopted. The first of such installments shall be due on and interest on the unpaid principal balance shall accrue from the date on which the full amount of the assessment would otherwise have been due as provided above. Section 6. This ordinance shall not be set out in the County Code but shall be kept on file in the office of the director of utilities. (2) This ordinance shall be in effect immediately upon its adoption. 0505:59201.1 -2- 00011 Proposed "Arsenal Drive, Hinshaw Drive, Darby Drive, Darby Circle Water Assessment District" 3940 10710 107(X) 10810 1O810 10801 1072O 10727 10711 3810 -,, 3811 3741 3740 3751 //[ 3721 3720 37t0 ~,--~/ 10700 \., 1O641 / Legend Pr oposed VVater Urm r=~ Prqoc~ed ~ssrneot Did~'ict I~--] Prop(:~ed Parc~s For Chesterfield County Department of Utilities 1 b~ch eqLM~ 400 feel PROPOSED "ARSENAL DRIVE, HINSHAW DRIVE, CHEROKEE ROAD, DARSY DRIVE, AND DARBY CIRCLE WATER ASSESSMENT DISTRICT" 0WNER NAME PROPERTY ADDRESS ASSESSMENT IN FAVOR/OPPOSED Smith, Gary L. & Edith R. 10810 Gosieski, G. & Gosieski-Yoo, J. 10801 Johnson, Marshall E. & Lisette D. 10801 Archer, M. Fielding & Meredyth, W. 10727 Sung, Herbert Min & Tsun, C.C. 10711 Johns, Raymond F. & Gwendolyn K. 10700 Gould, David W. III, & Kelly O. 10701 Frederick, Philip III & C.F. 10641 Digney, Frank J. 10810 Isenberg, Christopher H. & B.M. 10720 Walker, Philip & Tonya 3740 Broome, Margie M. 3710 Evans, Thad W. Jr. & Nancy B. 3730 Miller, Gerald E., & Hooper, M.J. 3800 Bookman, Ramon E. 3720 Cale, Franklin F. & Alison, B. 3801 Mallory, Morris K. & Judith, M. 3701 Kucera, Johathan J. & Mary B. 3711 Burge, Ronald C. & Kelly Jenkins 3741 Grantham, Morie D. 3721 Vanderburg, Anthony J. 3731 Orr, Martha H. Farleigh, Jane H. Provost, Richard D. & M. Bridget Shands, William R. Jr. & Lynneth Chess, Richard B., & Diane, D. Dedman, James E. Hamlet, Joel J., & Deidre, C. Cleveland, Russell A., & K. J. C. Farleigh, Thomas K., & Ann M. Stech, G. H., & Stech, P. R. Trustees Jenkins, John E., Jr. Knowles, David B. & Caroline O. Hague, Bruce E. & Sandra B. Arsenal Drive Arsenal Drive Hinshaw Drive Arsenal Drive Arsenal Drive Arsenal Drive Arsenal Drive Arsenal Drive Hinshaw Drive Arsenal Drive Darby Drive Darby Drive Darby Drive Darby Drive Darby Drive Darby Drive Darby Drive Darby Drive Darby Drive Darby Drive Darby Drive 3810 Darby Drive 10700 Darby Circle 3824 Darby Drive 3811 Darby Drive 3821 Darby Drive 3831 Darby Drive 3921 Darby Drive 3901 Darby Drive 3940 Darby Drive 3941 Darby Drive 3951 Darby Drive 10710 Darby Circle 10711 Darby Circle TOTAL ASSESSMENT ~ $6,200.00 $6,200.00 $6,200.00 $6,200.00 $6,200.00 $6,200.00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $6,200 00 $210,800.00 In favor In favor In favor In favor Opposed In favor In favor Opposed Opposed Opposed In favor In favor In favor In favor In favor In favor Opposed In favor In favor Opposed Opposed Opposed In favor In favor In favor In favor In favor In favor In favor In favor In favor In favor In favor In favor O001,t3 P.O. Box 85333 Richmond, Virginia 23293-000i (804) 649~6000 Media General Operations, inc. Publisher THE RICHMOND TIMES-DISPATCH linia, res: 10/30/2002 11/06/2002 The first insertion being given .... Newspaper reference: 1223750 to and subsc rlbed before t 0/~0/2007 ary Public Su M INVOICE, THANK YoU CH ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 13, 2002 Item Number: 15.C. Subject: Public Hearing to Consider Amending an Existing Ordinance to Modify the ~Victoria Lane Water Assessment District" County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached amended ordinance, which refers to the district map and property owner/assessment list which have been modified to add one (1) additional property. Summary of Information: On March 13, 2002, the Board of Supervisors created the ~Victoria Lane Water Assessment District" which included thirteen (13) properties along Victoria Lane. In July 2002, the County was advised that a property owner on Cherokee Road was interested in public water service. Although a second water assessment district has been proposed for an adjacent area, the property at 10800 Cherokee Road cannot be included as it is not contiguous to those other properties. However, it is contiguous to those properties within the existing ~Victoria Lane Water Assessment District;" Preparer: Craiq S. Bn/ant Title: Director Attachments: Yes ~ No O00ff. 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The addition of the property at 10800 Cherokee Road will bring the number of properties in the ~Victoria Lane Water Assessment District" to fourteen (14). The addition of this property will not change the assessments for the other properties within the district. The revised district map and property owner/assessment list are attached. AN ORDINANCE AMENDING AN ORDINANCE TO CREATE THE VICTORIA LANE SPECIAL TAX OR ASSESSMENT WATER DISTRICT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Victoria Lane Special Tax or Assessment Water District is created as follows: Section 1. Definitions. In the context of this ordinance, the following words shall have the following meaning: District: The Victoria Lane Special Tax or Assessment Water District. Map of the District: The map entitled "Proposed Modification to the Victoria Lane Water Assessment District" prepared by the County Department of Utilities, which map is on file with the director of utilities. Section 2. Establishment of Victoria Lane Special Tax or Assessment Water District. Pursuant to Code of Virginia, Section 15.2-2404 et seq., there is hereby created in the county the Victoria Lane Special Tax or Assessment Water District. The area of the district shall be and the same is hereby fixed within the boundaries depicted on the map of the district. Section 3. Construction of certain water facilities in and adjacent to the district. The utilities department shall cause to be constructed in and adjacent to the district the water line and appurtenant facilities depicted on the map of the district. Section 4. Taxes or assessments upon owners of property located within the district. The cost of construction of the water line and appurtenant facilities located within the district shall be apportioned among the owners of property abutting the water line. The amount of the tax or assessment charged to each such owner shall be c,:~c '"" ...... ,_ /~ ~, ~ ............. ~, ~..~ one fourteenth (1/14) of the total cost of the improvements constructed within the district, including the legal, financial and other directly attributable costs incurred by the County. The one '~2r~¢¢n'&. /1 /1 ~ ~, ~,,~ one fourteenth (1/14) charge shall be assessed against each lot located in the district. The amount finally taxed or assessed against each landowner shall be reported to the treasurer as soon as practicable after completion of the water line and appurtenant facilities located 0505:56151.2 - 1 - oOo s within the district, and the treasurer shall enter the same as provided for other taxes. Section 5. Installment payment of assessments. Any person against whom an assessment provided for in this article has been finally made shall pay the full amount of the assessment provided for in this article, on the due date of the first tax bill on which such assessment is shown. In no event, however, shall any part of the assessment be due prior to the completion of the water line and appurtenant facilities constructed pursuant to this article. As an alternative to payment as provided above, a person against whom an assessment provided for in this article has been made may pay such assessment in forty (40) equal semiannual principal installments over a period of twenty (20) years, together with simple interest on the unpaid principal balance at an annual rate equal to the interest rate of one.year United States Treasury Bills on the date when the ordinance was adopted. The first of such installments shall be due on and interest on the unpaid principal balance shall accrue from the date on which the full amount of the assessment would otherwise have been due as provided above. Section 6. This ordinance shall not be set out in the County Code but shall be kept on file in the office of the director of utilities. (2) This ordinance shall be in effect immediately upon its adoption. 0505:56151.2 -2- PROPOSED MODIFICATION TO THE '¥1CTORIA LAN E WATER ASS ESSM ENT DI STRI CT" 3930 10771 3910 3921 3931 3921 DARBY CIR · / Proposed Water Une ~1 Proposed Boundary Modification To Add An AddiUorml Property Existing Wictoria Lane Water Assessment District" Created Mn'ch 13, 2002 Chesterfield County Department of Utilities 1 inch Iflulll 300 feet Proposed "Victoria Lane Water Assessment District" (Revised) Owner Name / Property Tax ID A. James and Patricla B. Kauffman 743 726 8508 00000 David L. and Barbara P. Liggan 743 726 5313 00000 M. A. Roller and J. E. Roller Trs. 743 725 6981 00000 A. James and Patricia B. Kauffman 744 725 0285 00000 C. David and Linda G. Whaley 744 725 0964 00000 Jonathon A. and Lucy Ellen Hawkins 743 725 7059 00000 Forrest W. and Betsy R. Cobb, III 744 725 054-3 00000 Joseph and Kimberly O'Hallaron 743 725 9827 00000 Lee H. and Evelyn P. Hunt 743 725 6241 00000 Brooke E. and Laurel V. Nelson 743 725 5820 00000 Russell K. Kline 743 725 9008 00000 Russell K. and Jean P. Kline 743 724 8494 00000 F.J. Stlnson and S.S. Horner, Trustees 743 725 5403 00000 Joseph W. and D. C. Timberlake, III 743 726 E~.'! 00000 Property Address 10771 Cherokee Road 10801 Cherokee Road 3930 Victoria Lane 3931 Victoria Lane 3821 Victoria Lane 3910 Victoria Lane 3911 Victoria Lane 3901 Victoria Lane 3900 Victoria Lane 3830 Victoria Lane 3831 Victoria Lane 3821 Victoria Lane 3820 Victoria Lane 10800 Cherokee Road Total Assessment = Assessment In Favor(0pposed $4,230.77 In Favor $4,230.77 In Favor $4,230.77 In Favor $4,230.77 In Favor $4,230.77 In Favor $4,230.77 In Favor $4,230.77 In Favor $4,230.77 In Favor $4,230.77 Opposed $4,230.77 In Favor $4,230.77 In Favor $4,230.77 In Favor $4,230.77 Unknown $4,230.77 In Favor $59,230.78 March 19, 2002 Revised September 4, 2002 000119 An Affiliate of Media General P.O. Bo:( 85333 Richmond, Virginia 23293-000t (804) 649,6000 ~Date ........ ' ~ -' Description Ad ] Nledia General Operations, Publisher of ISPATCH c. in the Ci~ of dates: 10/30/2002 11/06/2002 The first insertion being given Newspaper reference: 1223752 m to and subscribed before t 'Public Su pervisor PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 13, 2002 Item Number: 15.D. Subject: Public Hearing to Consider an Amendment to the Zoning Ordinance Relating to the Definition of Group Homes County Administrator's Comments: County Administrator: Board Action Requested: Public hearing to consider an amendment to § 19-301 of the Code of the County of Chesterfield, 1997, as amended, relating to the definition of a group home. Summary of Information: The Board of Supervisors previously referred to the Planning Commission a proposed change to the zoning ordinance's definition of "group home" in order to conform the County definition with state law. At the Planning Commission's September 17, 2002 public hearing, the Commission recommended that the Board adopt the attached amendment to County Code § 19-301 relating to the definition of a "group home". State law requires the County to treat a group home licensed by the State Department of Mental Health, Mental Retardation And Substance Abuse Services ("State Dept. of MH, MR & SAS") as a single family dwelling for zoning purposes. A "group home" is defined by state and federal law to be a residential facility where no more than eight mentally ill, mentally retarded, physically handicapped or developmentally disabled persons reside with resident counselors or staff. However, the County's definition of Preparer: Steven L. Micas lifle: County Attorne¥ 1923: 59605.1 (57185.2) Attachments: Yes ~ No 000:[ 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 "group home" is broader than the state mandate. Specifically, the County's zoning ordinance also allows by right a facility that provides resident services to "abused or neglected children." The "abused or neglected children" language is not required by state or federal law. The proposed amendment deletes the "abused or neglected children" language. At the recommendation of the Planning Commission, the attached ordinance also conforms the County's definition of "group home" to state law by including only those facilities licensed by the State Dept. of MH, MR & SAS. If the definition is changed, any existing group homes with "abused or neglected children", as well as group homes not licensed by the State Dept. of MH, MR & SAS, could continue to operate under the existing definition as a non-conforming use. Staff is not aware of any group homes that accept "abused or neglected children" unless they fit one of the other statutory categories such as "mentally ill." Staff recommends that the Board approve the attached ordinance. 1923: 59605.1 (57185.2) O00:t - AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIED, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-301 OF THE ZONING ORDINANCE RELATING TO THE DEFINITION OF A GROUP HOME BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-301 of the Code o£ the County O[ Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: OOO Group home: An adult and/or child caring facility licensed by the State Department Of Mental Health, Mental Retardation And Substance Abuse Services, designed to provide resident services to individuals who are physically handicapped, mentally ill, mentally retarded, or developmentally disabled ,or,~u,.o,~,~r' .... a ,,. ..... -'~e,~"~-"~'~'~a ,~.-.,-~-,..,~'~"4~" in which no more than eight such individuals reside with one or more resident counselors or other staff persons. For the purposes of this section, mental illness and developmental disability shall not include illegal use of or addiction to a controlled substance as defined in Code of Virginia, § 54.1-3401. For the purposes of this chapter, a group home shall be considered a single-family dwelling. 000 (2) That this ordinance shall become effective immediately upon adoption. 1923:57185.2 9/17/02 9:28 AM Ar~ Affiliate of Media Genera~ Richmond, Virgin ia 23293-000t (804) 649.6000 Advertising Affidavit {This is net a bill Please pay from invoice) Code Description Ad Size 220806 1 ]/06/2002 TAKF. MC~TICETAKF. NOTICE THAT THF. ROARD O 2.00 x ATTACH Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NC)T[CETAKF~ was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 10/30/2002 11/06/2002 The first insertion being given .... Newspaper reference: 1229257 Sworn to and subscribed before Notary Public State of Virginia City of Richmond My Commission expires Sul 10/~012002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 13, 2002 Item Number: 15.E. Subject: Public Hearing to Consider the Appropriation of Funds for the Matoaca Road/Woodpecker Road Intersection Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate $1,500,000 in anticipated VDOT reimbursements for the Matoaca Road/Woodpecker Road Intersection Project. Summaryoflnformation: When the Board approved the Secondary Road Six Year Improvement Plan on June 20, 2001, the County Administrator was authorized to execute VDOT/County agreements for the design, right-of-way acquisition and construction of projects in the plan. The Board also authorized the use of $211,000 in cash proffers to accelerate the work associated with the Matoaca Road/Woodpecker Road intersection project. VDOT funds will finance the remaining project costs. VDOT agreed that the County could manage the design, right-of-way acquisition, and construction of this project. The design is complete. In order to move forward with right-of-way acquisition and construction, anticipated VDOT reimbursements should be appropriated. Recommendation: Staff recommends the Board appropriate $1,500,000 in anticipated VDOT reimbursements for improvements to the Matoaca Road/Woodpecker Road intersection. District: Matoaca Preparer: R.J.McCracken agen539 Title: Director of Transportation Attachments: Ycs r--]No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: November 13, 2002 Budget and Management Comments: This item requests the Board to hold a public hearing on the appropriation of VDOT funds to the Matoaca Road/ Woodpecker Road Intersection Project. The item requests an appropriation of $1,500,000 to the project, which currently has funding of $211,000 in cash proffers. Upon conclusion of the public hearing and approval of this item, the project budget would be $1,711,000. Preparer: Rebecca T. Dickson Title: Director, Budget and Management MATOACA RD/WOODPECKER RD INTERSECTION IMPROVEMENT PROJECT BUDGET IPreliminary Engineering Right-of-way IConstruction TOTAL $146,000 $455,000 $1,110,000 $1,711,000 APPROPRIATIONS 6/20/01 Cash Proffer $211,000 11/13/02 Anticipated VDOT Reimbursement$1,500,000 TOTAL $1,711,000 ATTACHMENT A Matoaca Rd/Woodpecker Rd Intersection Improvement Project O001~G [ ~j[[l~ ' ~ P.O. Box 85333 Richmond, Virginia 23293-0001 Ar) Affi)iate of Med~a General (804) 6~9-6000 Advertising Affidav~ (This is no~ a bill Please pay ~°m invoice) P O R©X 40 CHRSTF. RFIFJ ,D VA 23832-0040 220806 11106/2002 Ad Size Total Cost 11/0612002 ) 21 "FAKE NOTI¢;F, TAKF, NOTICF, THAT THE ROARD O 2.00 x 19.00 ATTACH Media General Operations, Publisher of THE RiCHN)OND TiMES-DISPATCH This )s to certify that the at~ached TAKF NOT~CF'T^KR NOT]C~ was pUNished by Richmond Newspapers, ~nc, in the City of Richmond, State of Virgin)a, on thJ f(~llowing dates: 11/06/2002 The first insertion being g)ven .... Newspaper reference: 1242398 Sworn to and subscribed before 10612002 State of Virginia Ci~ of Richmond My Commission expffes TH)$ iS NOT A B)LL, PLEASE PAY FROM iNVOiCE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 4 Meeting Date= November 13, 2002 Item Number: 15.F. Subiect: Public Hearing to Consider FY04 through FY09 Secondary Road Six Year Improvement Plan, FY03 and FY04 Secondary Road Improvement Budgets, Project Development Schedules for Chesterfield Road Fund and Regional Surface Transportation Program Fund, and Designation of FY04 Chesterfield Road Fund Projects County Ad m in ist~~ent~: ~ ~ ~. ~,~ County Administrator: Board Action Requested: The Board is requested to approve the FY04 through FY09 Secondary Road Six Year Improvement Plan, FY03 and FY04 Secondary Road Improvement Budgets, Chesterfield Road Fund, Regional Surface Transportation Fund, Project Development Schedules, and Designation of FY04 Chesterfield Road Fund Projects. Summary of Information: FY0& through FY09 Secondary Road Six Year ImProvement Plan - State statutes enable the Board of Supervisors to prepare and adopt, jointly with the Virginia Department of Transportation (VDOT), a Six Year Plan identifying improvements that are anticipated to be made to the Secondary Road System in the County. The plan has been developed based on an average $9.6 million per year allocation [$7.5 million Secondary Road Funds, $1.1 million anticipated Richmond Metropolitan Planning Organization (MPO) Regional Surface Transportation Program (RSTP) funds, and $1.0 million (Continued next page) Preparer: R. J. McCracken Attachments: Agen540 Title: Director of Transportation Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 Summary of Information: (Continued) Chesterfield Road funds (VDOT/County matching program)]. The $9.6 million per year allocation represents a decrease of $3.7 million over the annual allocation that was used to develop the previous Six Year Plan. Details of the Six Year Plan are shown on Attachments A through C. The proposed Six Year Plan includes seven new federally-funded safety projects. Bailey Bridge Road near Deer Run subdivision, Bailey Bridge Road west of Holly Trace subdivision, Bailey Bridge Road west of Bayhill Pointe subdivision, Branders Bridge Road north of Whitehouse Road, Courthouse Road north of Yatesdale Drive, Chalkley Road north of Wellington Farms subdivision and Coxendale Road railroad crossing gates. The anticipated construction date of many projects has been delayed since the previous Plan due to increased costs of completed and ongoing projects and reduced funding. See Attachment D. Other projects have been removed from the Plan. See Attachment E. FY03 and FY04 Secondary Road Improvement Budgets Each year VDOT requests the Board of Supervisors to approve a Secondary Road Improvement Budget. The budget reflects the first year of the Six Year Plan and identifies specific project allocations for the fiscal year. Attachment F identifies the projects and allocations for FY03 and FY04. In the past, funds ($134,000) have been routinely included in the budget to upgrade qualifying non-State standard roads so that they can be accepted into the State road system, as a rural addition. This year, staff recommends the Board not select a rural addition project. The $134,000 per year designated previously for rural additions should be allocated to other projects. Under the "rural addition" program, VDOT will pay the road construction costs. The County, or others, must pay right-of-way acquisition and utility adjustment costs. In the past, rural addition projects have been selected by the Board on a case-by-case basis as requests are received from citizens. Attachment G lists the ~ualifying rural addition requests. No rural addition projects are included in the plan. Chesterfield Road Fund Project Development Schedule and Designation of FY0& Projects - The County regularly participates in an annual VDOT matching fund program (Chesterfield Road Fund), wherein the County provides $500,000 in anticipation of an equal match (dollar-for-dollar basis) by VDOT. The exact amount of funds to be matched by VDOT is determined by VDOT after all statewide requests for matching funds have been received. (Continued next page) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 Summary of Information: (Continued) Staff will adjust the specific project allocations once VDOT makes its determination. Old Buckingham Road and Matoaca Road/Woodpecker Road intersection are designated to receive funding in FY04. The County FY04 budget anticipates $500,000 for Chesterfield's local match. Funding for the Chesterfield Road Fund projects is provided on a rotational basis among the magisterial districts. The last Chesterfield Road Fund Schedule was approved by the Board in April 2002. The recommended schedule (Attachment B) is a continuation of the currently approved schedule with additional FY09 funding for the Midlothian and Matoaca Districts. Regional Surface Transportation Program (RSTP) Project Development Schedule - The Metropolitan Planning Organization (MPC) is given the authority to select/approve projects to be funded from RSTP Funds. The Richmond MPC receives approximately $9.5 million each year in RSTP Funds. Chesterfield anticipates receiving approximately $1.1 million annually in RSTP Funds. The last RSTP Fund Schedule was approved by the Board in June 2001. Attachment C identifies the recommended RSTP Fund Project Development Schedule. Recommendation: Staff recommends the Board: 1) Adopt the attached resolutions approving the FY04 through FY09 Secondary Road Six Year Improvement Plan; the FY03 and FY04 Secondary Road Improvements Budgets; and Designating Old Buckingham Road and Matoaca Road/Woodpecker Road as the County's FY04 Chesterfield Road Fund Projects. 2) Designate the FY04 Road Fund Projects Account as follows: $199,915 for the Old Buckingham Road Project and $300,085 :for the Matoaca Road/Woodpecker Road Project, after July 1, 2003. 3) Approve the FY04 through FY09 Chesterfield Road Fund Project Development Schedule and the FY04 through FY09 Regional Surface Transportation Project Development Schedule. 4) Authorize the County Administrator to enter into the customary VDOT/County/consultant/contractor, design, right-of-way acquisition, and/or construction agreements, acceptable to the County Attorney, for the projects indicated in the Plan. District: Countywide CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Meeting Date: November 13, 2002 Budflet and Management Comments: Staff is requesting a public hearing be held to consider numerous requests: (1) the FY2004 through FY2009 Secondary Road Improvement Plan, (2) the FY2003 and FY2004 Secondary Road Improvement Budgets, (3) the Chesterfield Road Fund and Regional Surface Transportation Program Fund Project Development Schedules, and (4) designation of FY2004 Chesterfield Road Fund projects. The FY2003 Adopted Capital Improvement Program includes $500,000 as a revenue sharing match for Road Fund projects. The Old Buckingham Road and Matoaca Road/ Woodpecker Road Intersection projects would receive $199,915 and $300,085 in County Road Funds, respectively, if this same appropriation level is approved in the FY2004 Capital Improvement Program. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement WHEREAS, the Chesterfield County Board of Supervisors and the Virginia Department of Transportation (VDOT) have conducted a public hearing on the FY04 through FY09 Secondary Road Six Year Improvement Plan; and WHEREAS, the Board concurs with the proposed projects identified in the Plan. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY04 through FY09 Six Year Secondary Road Improvement Plan as presented by VDOT. ooo: WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY03 and FY04 Secondary Road Improvement Budgets to the County; and WHEREAS, the Budget represents the implementation of the first year of the FY04 through FY09 Six Year Improvement Plan adopted by the Board. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY03 and FY04 Secondary Road Improvement Budgets as presented by VDOT. WHEREAS, Section 33.1-75 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any county for designation by the governing body of up to 25% or $500,000, whichever is greater, of funds received by it during the current fiscal year pursuant to the "State and Local Fiscal Assistance Act of 1972" for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such county; WHEREAS, the Chesterfield County Board of Supervisors anticipates appropriating $500,000 for the Chesterfield Road Fund with the adoption of the FY04 Appropriation Resolution; WHEREAS, the Virginia Department of Transportation (VDOT) has notified the County that $500,000 is the maximum amount of Chesterfield County funds that will be matched by the State during FY04. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors anticipates appropriating $500,000 to be matched by the State for the FY04 Chesterfield Road Fund (Revenue Sharing Program). BE IT FURTHER RESOLVED, that the matched funds shall be allocated to the following projects: $399,830 Old Buckingham Road (Mill Forest Drive to Olde Coalmine Road) Preliminary Engineering, Right-of- way, and Construction ($199,915 VDOT and $199,915 County) $600,170 Matoaca Road/Woodpecker Road Preliminary Engineering, Right-of-way, and Construction ($300,085 VDOT and $300,085 County) INDEX OF ATTACHMENTS FY04 THROUGH FY09 SECONDARY ROAD SIX YEAR IMPROVEMENT PLAN Attachment A - Proposed Secondary Road Six Year Projects by Magisterial Districts Attachment B - Proposed Chesterfield Road Fund Project Development Schedule Attachment C - Regional Surface Transportation Program Fund Project Development Schedule (RSTP) Attachment D - Construction Schedule Changes to Projects in the Plan Attachment E - Projects Removed from the Plan Attachment F - FY03 and FY 0& Secondary Road Improvement Budgets Attachment G - Qualifying Rural A~dition Road Request ooo ;4 PROJECT FROM PROPOSED SECONDARY ROAD SlX YEAR PROJECTS FY 2004 THROUGH FY 2009 BY MAGISTERIAL DISTRICT TO DESCRIPTION PREV 6 YR PLAN SCHEDULE START CONSTR. REVISED SCHEDULE START CONSTR. BERMUDA RAMBLEWOOD DR BELLWOOD RD WILLIS RD * COXENDALE RD DUNDAS RD BRANDERS BRIDGE RD * CHALKLEY RD * BRANDERS BRIDGE RD BRANDERSBRIDGERD CLOVER HILL ** COURTHOUSE RD GENFFO RD GENFFO RD ** GENITO RD NEWBYS BRIDGE RD NEWBYS BRIDGE RD DALE COURTHOUSERD ** COURTHOUSE RD SALEM CHURCH RD NEWBYSBRIDGERD HOPKINS RD * COURTHOUSE RD NASH RD MATOACA ** GENITO RD MATOACA RD HICKORY RD LAKEVIEW RD * BAILEY BRIDGE RD * BAILEY BRIDGE RD * BAILEY BRIDGE RD QUALLA RD SPRING RUN RD BAILEY BRIDGE RD RHODES LANE MIDLOTHIAN ROBIOUS RD ROBIOUS RD COUNTY UNE RD MOUNT HERMON RD OLD BUCKINGHAM RD OLD BUCKINGHAM RD OLD BON AIR ROAD FOREST HILL AVE FOREST HILL AVE 0.4 MI. N. OF BERMUDA 0.39 MI. E. RTE 301 W. OF COACH RD 1-95 STRATHMORE RD CARVER HEIGHTS DR · OF GRAVEL NECK DR N. OF WHITEHOUSE RD BRADLEY BRIDGE RD RTE 288 RTE 360 SOUTH RIDGE DR WOOLRIDGE RD DORTONWAY DR WALMSLEY BLVD HUNDRED RD R/R CROSSING SPRING 2002 SUMMER 2003 PJR CROSSING SPRING 2002 SUMMER 2003 R/R CROSSING SPRING 2002 SUMMER 2003 OLD STAGE RD RIR CROSSING GATES SUMMER 2003 iNTERSECTION TURN LANES SUMMER 2002 SUMMER 2004 BRADLEY BRIDGE RD SHOULDERS SUMMER 2004 SHOULDERS SPRING 2006 IMPROVE CURVE SPRING 2006 S. HAPPY HILL RD WIDEN 2 LANE SUMMER 2007 BEYOND PLAN GENITO RD WIDEN 4 LANE UNDER CONSTR COMPLETE SOUTH RIDGE DR WIDEN 4 LANE UNDER CONSTR COMPLETE FOX CHASE LA WIDEN 4 LANE FALL 2001 UNDER CONST INTERSECTION TURN LANES SPRING 2001 FALL 2002 INTERSECTION IMPROVE CURVE SPRING 2003 SPRING 2006 FALLING CREEK BR WIDEN 2 LANE FALL 2004 BEYOND PLAN GENITO RD RTE 360 WIDEN 4 LANE UNDER CONSTR COMPLETE RTE 288 GENITO RD WIDEN 4 LANE UNDER CONSTR COMPLETE KINGSLAND RD BEULAH RD WIDEN 2 LANE SPRING 2001 SUMMER 2004 QUALLA RD 0.5 MI. E. QUALLA RD WIDEN 2 LANE SPRING 2002 SUMMER 2004 OLD CANNON JAYMONT DR IMPROVE CURVE SPRING 2003 SPRING 2006 N. OF YATESDALE DR SHOULDERS SPRING 2006 APPLEWHITE LANE FIRST BRANCH BLVD WIDEN 2 LANE SPRING 2006 SUMMER 2008 WOOLRIDGE RD INTERSECTION TURN LANES WOODPECKER RD INTERSECTION TURN LANES SOUTHLAWN AVE OLDTOWN CREEK REALIGNMENT WOODPECKER RD INTERSECTION TURN LANES W. OF HOLLY VIEW PKY IMPROVE CURVE DEER RUN DR SPRING RUN RD SHOULDERS BAI'TLECREEK DR TURNERVlLLE RD SHOULDERS BELCHERWOOD RD INTERSECTION IMPROVE CURVE MCENNALLY RD BAILEY BRIDGE RD REAMGN CURVES CLAYPOINT RD MANCHESTER H.S. WIDEN 2 LANE 0.5 MI. S. WOODPECKER RD 0.7 MI. W, SANDY FORD RD PAVE GRAVEL RD HUGUENOT RD RTE 60 N. OF MT HERMON RD HALLSBORO RD MILL FOREST DR UNISON DRIVE IRON MILL RD BUFORD RD BUFORD RD FALL 2001 SPRING 2003 FALL 2003 FALL 2002 SPRING 2003 FALL 2005 FALL 2004 SUMMER 2004 SALISBURY RD WOODMONT DR INTERSECTION OLDE COALMINE RD INTERSECTION GROUNDHOG DR INTERSECTION INTERSECTION WIDEN 4 LANE UNDER CONST WIDEN 4 LANE UNDER CONST PJR CROSSING GATES SPRING 2002 PJR CROSSING GATES SPRING 2002 WIDEN 2 LANE SPRING 2002 TURN LANES SPRING 2002 WIDEN 2 LANE SPRING 2{X)2 STREET LIGHT SUMMER 2002 SIDEWALK SUMMER 2002 FALL 2O02 SPRING 2004 FALL 2004 SPRING 2005 SPRING 2006 SPRING 2O06 SPRING 2006 SPRING 2006 SUMMER 2007 SPRING 2008 BEYOND PLAN COMPLETE COMPLETE SUMMER 2003 SUMMER 2003 SPRING 2004 SPRING 2004 SPRING 2004 SPRING 2006 SPRING 2006 * NEW PROJECT ADDED TO PLAN ** PROJECT LOCATED IN MULTIPLE DISTRICTS f: data~ ~6yr~4)9/aItocatiOn~dAGISTERIALDISTRICT SEPT 24 02 ATTACHMENT A I 000135 PROPOSED CHESTERFIELD ROAD FUND PROJECT DEVELOPMENT SCHEDULE FY04THROUGH FY09 ACTUAL ALLOCATION PROJECTED ALLOCATIONS PROJECT I DESCRIPTION/ FY 03 FY 02 SUPP FY 04 FY 05 FY 06 FY 07 FY 0~ FY 09 DISTRICT LOCATION GENITO RD WIDEN 4 LANES $599,830 CLOVER RILL FR: SOUTH RIDGE DRIVE $299,915 TO: FOX CHASE LANE $299,915 OLD BUCKINGHAM RD WIDEN 2 LANES $400,170 $200,00~ $399,830 MIDLOTHIAfl FR: MILL FOREST DRIVE $200,085 $100,00~ $199,915 TO: $. OF OLDE COALMINE RD $200,085 $100,00~ $199,915 MATOACA RD I WOODPECKER RD $600,170 $399~30 MATOACA TURN LANES $300,085 $199~915 $500,08S $1;9~1S NEWBY$ BRIDGE RD WIDEN 2 LANE $~)0,170 $399,830 DALE FR: QUALLA RD $30~0~6 $199,915 TO: 0.35 Mi. E. OF QUALLA $300,086 $199,915 BRANDERS BRIDGE RD WIDEN 2 LANES $600,170 $599,830 BERMUDA FR: BRADLEY BRIDGE RD $300,085 $199~15 TO: SOUTH HAPPY HILL RD $300,085 $199,915 NEWBY$ BRIDGE RD WIDEN 2 LANES $600,170 CLOVER HILL FR: WALMSLEY BLVD $3~0,0~5 $199,91S TO: FALLING CREEK BRIDGE $34)0,(~5 $199~15 PROJECT TO BE DETERMINED AT A LATER DATE $600,170 ~LOTH[~ $500,0~ $1~.91S $300,0~ $199,915 PROJECT TO BE DETERMINED AT A LATER DATE $300.170 MATOACA $300,0~5 TOTAL FUNDS $1,000,O00 $200,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,~00,00~ COUNTY MATCH $3OO,OOO $100,000 $5OO,0OO $5OO,OOO $5OO,OOO $~30,000 $5OOJ~0 VDGT MATCH $500,000 $100~000 $500,000 $500,000 $,500,000 $5430,000 $50~000 RS04- (~ SEPT 24 02 oooia6 RSTP REGIONAL SURFACE TRANSPORTATION PROGRAM FUND PROJECT DEVELOPMENT SCHEDULE FY 04 THROUGH FY 09 ( IN THOUSANDS ) ACTUAL PROJECT / DESCRIPTION/ ALLOCATION PROJECTED ALLOCATIONS DISTRICT LOCATION FY 03 FY 04 FY 05 FY06 FY 07 FY 08 FY 09 COURTHOUSE ROAD WIDEN 4 LANE $1,324 CLOVER HILL/DALE FR: GENITO RD TO BELMONT RD COURTHOUSE RD WIDEN 4 LANE $2,145 DALE FR: GENITO RD TO: RTE. 360 NASH RD WIDEN 2 LANE $1,500 $1,500 $1,500 DALE FR: APPLEWHITE LN TO FIRST BRANCH BLVD $3,469 $0 $0 $0 $1,500 $1,500 $1,500 F/DATA/6YR04OgRSTP [ ATTACHMENT SEPT 23 02 ooo a7 CONSTRUCTION SCHEDULE CHANGES TO PROJECTS IN THE PLAN Project Genito/Woolridge Salem Church (Kingsland to Beulah) Dundas/Strathmore Forest Hill Sidewalk/Streetlights Newby's Bridge (Qualla to 0.5 mi E Qualla) Old Bon Air (Iron Mill to Groundhog) Old Buckingham (Mill Forest to Olde Coalm) Lakeview at Woodpecker Hopkins near Old Lane Matoaca/Woodpecker Newby's Bridge at Dortonway Qualla at Belcherwood Hickory (Southlawn to Old Town Ck) Spring Run (McEnnally to Bailey Bridge) Nash (Applewhite to First Branch Blvd) Bailey Bridge (Claypoint to Manchester HS) Rhodes Lane Newby's Bridge (Walmsley to Falling Ck) Branders Bridge (Bradley B to S Happy Hill) Delay 1 year 3 years 2 years 4 years 2 years 2 years 2 years 2.5 years 3 years 1 year 3 years 3 years 1 year 2 years 2 years 4 years Beyond Beyond Beyond the Plan the Plan the Plan Revised Start Construction Fall 02 Summer 04 Summer 04 Spring 06 Summer 04 Summer 04 Spring 04 Spring 05 Spring 06 Spring 04 Spring 06 Spring 06 Fall 04 Summer 07 Summer 08 Spring 08 6YR0409CHANGESTOPROJECTSINPLAN SEPT 24 02 ATTACHMENT D I 000138 PROJECTS REMOVED FROM THE PLAN Project Previous Schedule Salem Church at Centralia Winterfield/Salisbury Wild Turkey Run Marobrith Riverway/Beach Lakeview/Branders Br Hensley/Spring Run Salem Church at Huntingcreek Newbys Bridge (Falling Ck to Hagood) Woodlake Village Pkwy Bailey Bridge (Manchester HS to Spring Rn) Beulah (Salem Ch to Hopkins) Kingsland at Reedy Creek Old Hundred (Otterdale to Dry Br) Qualla (Claypoint to Spring Run) Qualla (Courthouse to 288) Qualla (Spring Run to Beach) Reams at Adkins Robious (James R Rd to Powhatan) Second Branch Paving Second Branch Drainage Woolridge (Timber Bluff to Reservoir) Fall 02 Spring 03 Summer 03 Fall 03 Spring 04 Spring 05 Summer 05 Fall 05 Fall 05 Summer 06 Fall 06 Beyond Plan Beyond Plan Beyond Plan Beyond Plan Beyond Plan Beyond Plan Beyond Plan Beyond Plan Beyond Plan Beyond Plan Beyond Plan 6YRPROJECTS REMOVED SEPT 24 02 ATTACHMENT E J FY 03 SECONDARY ROAD IMPROVEMENT BUDGET PROJECT FROM TO DESCRIPTION ALLOCATION COUNTYWIDE PREL ENGR COUNTYWIDE RIGHT OF WAY ENGR COUNTYWIDE ENTRANCE PIPES COURTHOUSE RD COURTHOUSE RD ROBIOUS RD ROBIOUS RD GENITO RD GENITO RD OLD BON AIR ROAD MATOACA RD HOPKINS RD * BRANDERS BRIDGE RD * BAILEY BRIDGE RD NEWBYS BRIDGE RD QUALLA RD RHODES LANE VARIOUS LOCATIONS VARIOUS LOCATIONS VARIOUS LOCATIONS RTE 288 GENITO RD HUGUENOT RD RTE 60 RTE 360 SOUTH RIDGE DR IRON MILL RD WOODPECKER RD OLD CANNON N. OF WHITEHOUSE RD DEER RUN DR DORTONWAY DR BELCHERWOOD RD 0.5 MI. $. WOODPECKER RD GENITO RD RTE 360 SALISBURY RD WOODMONT DR SOUTH RIDGE DR FOX CHASE LA GROUNDHOG DR INTERSECTION JAYMONT DR SPRING RUN RD INTERSECTION INTERSECTION 0.7 MI. W. SANDY FORD RD MISC WIDEN 4 LANE WIDEN 4 LANE WIDEN 4 LANE WIDEN 4 LANE WIDEN 4 LANE WIDEN 4 LANE WIDEN 2 LANE TURN LANES IMPROVE CURVE IMPROVE CURVE SHOULDERS IMPROVE CURVE IMPROVE CURVE PAVE GRAVEL RD TOTAL $12,000 $12,000 $50,000 $1,368,398 $742,400 $1,572,288 $1,248,592 $314 387 $346 980 $56 000 $40 000 $35 000 $50 ooo $40 000 $45 000 $40 ooo $39 575 $6,011,620 FY 04 SECONDARY ROAD IMPROVEMENT BUDGET PROJECT FROM TO DESCRIPTION ALLOCATION COUNTYWIDE PREL ENGR COUNTYWIDE RIGHT OF WAY ENGR COUNTYWIDE ENTRANCE PIPES ROBIOUS RD GENITO RD GENITO RD OLD BUCKINGHAM RD OLD BON AIR ROAD LAKEVIEW RD FOREST HILL AVE RHODES LANE VARIOUS LOCATIONS VARIOUS LOCATIONS VARIOUS LOCATIONS HUGUENOT RD RTE 360 SOUTH RIDGE DR MILL FOREST DR IRON MILL RD WOODPECKER RD BUFORD RD SALISBURY RD SOUTH RIDGE DR FOX CHASE LA OLDE COALMINE RD GROUNDHOG DR INTERSECTION INTERSECTION 0.5 MI. S. WOODPECKER RD 0.7 MI. W. SANDY FORD RD * NEW PROJECT ADDED TO PLAN MISC WIDEN 4 LANE WIDEN 4 LANE WIDEN 4 LANE WIDEN 2 LANE WIDEN 2 LANE TURN LANES SIDEWALK PAVE GRAVEL RD $15 000 $44 000 $108 000 $451 978 $2,366 983 $4,387 435 $334 100 $11 9OO $40 ooo $8,527 $55,238 TOTAL $7,823,161 f: clara\ ~6yr p~an 03-09/04-09/allocation/F~03&04 BUDGET SEPT 24 02 ~ATTACHMENT FJ 000140 Qualifying Rural Addition Road Requests DISTRICT ROADWAY NUMBER EXISTING LENGTH VDOT COUNTY OF HOMES RIGHT OF WAY COST COST MATOACA WlLD TURKEY ROAD 7 50' R/W 1000' $150,000 $35,000 MATOACA TURNERVlLLE ROAD 8 50' R/W 1000' $130,000 $35,000 MATOACA PRIVATE ROAD, 19003 CHURCH RD 7 PRIVATE 1000' $140,000 $35,000 CLOVER HILL UNNAMED ROAD, 600 COURTHOUSE RD 8 50' R/W 1800' $400,000 $35,000 MIDLOTHIAN TOWER LIGHT ROAD 6 30' & 50' R/W 1400' $300,000 $35,000 BERMUDA OMAHA STREET 6 40' PJW 750' $200,000 $35,000 MIDLOTHIAN FRAMEWAY ROAD 5 30' R/W 1200' $300,000 $35,000 MATOACA PRIVATE ROAD, 17101 MIDLOTHIAN TPK 8 PRIVATE 800' $300,000 $35,000 MATOACA BELCHERS LANE 6 PRIVATE 700' $130,000 $35,000 MATOACA PRIVATE ROAD, 19600 CHURCH ROAD 5 PRIVATE 2500' $300,000 $35,000 F'JDATAJ6YR0409 ~ ATTACHMENT G J 000 4 . Ar~ Affit~iate °f l~tedia Generai P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649~6000 I Date code DescriPtion ATTACH HERE Media General Operations, Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached PllRTJC NIC)TICF, TAKF, was published by Richmond Newspapers, ~nc, in the City of Richmond, State of virginia, on the following dates: 10/30/2002 11/06/2002 The first insertion being given .... Newspaper reference: 1243220 Sworn to and subscribed before me 101~012C~C~2 ...... ~[~-" Supervisor State of Virginia city Ri%mond My CommiSsion expires ...... THI"-"g JS NOT A' BJ'--~L.P---"-'-L~AsE PA~ FROM CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subiect: November 13, 2002 Item Number: 15.G. Public Hearing to Consider Amendments to County Code §6-48 and Repeal of County Code §6-22 Regarding License Tins or Tags for Peddlers County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached ordinance amendments and repeal § 6-22 of the County Code relating to license tags for peddlers. Summary of Information: For many years, the County Code has required the Commissioner of the Revenue to issue license tins or tags to ~peddlers" (sale of goods with no definite place of business) in order to facilitate enforcement of the business license tax ordinance. Historically, many peddlers have not displayed the decals on their vehicles, and neither the license inspectors nor police officers use the presence or absence of these decals to determine whether a peddler has a current license. Since some peddlers have switched or shared tags, license inspectors and police officers require the peddler to produce their actual license as proof of compliance with license tax requirements. Preparer: Steven L. Micas Attachments: Yes ~ No Title: County Attorney 1325(23):59566.1 ( 59307.1 & 59305.1 ) #O00 ,4Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The administration of the tin or tag requirement for peddlers results in unnecessary expense with no gain in enforcement efficiency. Accordingly, the Commissioner of the Revenue is requesting that the Board repeal County Code §6-22 and eliminate the tin or tag requirement set forth in County Code §6-48 (i). (County Code §6-22 also requires tins or tags for refuse collectors, however, the administration of this process was transferred to the Director of General Services pursuant to County Code §11-12 through 11-16. The requirements for refuse collectors would not be effected by these proposed changes). Staff recommends that the Board adopt the proposed amendments to County Code §6-48 and repeal County Code §6-22. 1325(23) :59566.1(59307.1,59305.1) 000243 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY REPEALING SECTION 6-22 RELATING TO TINS OR TAGS PROVIDED FOR DISPLAY BY PDDLERS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 6-22 of the Code of the County of Chesterfield, 1997, as amended, is repealed as follows: 1304:59307.1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 6-48 RELATING TO PEDDLERS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 6-48 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 6-48. Peddlers Every peddler who is not expressly exempt from a license tax under the provisions of this chapter shall obtain a license for the privilege of doing business in the county and shall pay a license tax as set forth below: (a) Unless otherwise provided in this section or in some other section of this chapter, the license tax for each peddler selling or offering for sale goods, wares and merchandise shall be $500.00 for the license tax year. (b) Any person who sells or offers to sell goods, wares, or merchandise to licensed dealers, other than at a definite place of business operated by the seller, and at the time of such sale or exposure for sale delivers, or offers to deliver, the goods, wares or merchandise to the buyer, is a "peddler at wholesale." Any delivery on the day of sale shall be construed as a delivery at the time of sale. Each peddler at wholesale shall pay a license tax for the tax year; the license tax rate for each peddler at wholesale shall be the same as the license tax rate applicable to a wholesale merchant selling similar goods, wares and merchandise at one definite place of business. (c) No license shall be imposed on any peddler who sells or offers for sale in person or by his employees only the following items or any of them if such items were grown or produced by him or by his employees and were not purchased by him for sale: ice, wood, charcoal, meats, milk, butter, eggs, poultry, game, vegetables, fruits or other family supplies of a perishable nature or farm, domestic or nursery products. (d) A license tax of $25.00 for the license year shall be imposed on any peddler who sells or offers for sale in person or by his employees the following items or any of them if such items were not grown or produced by him or by his employees: meats, milk, butter, eggs, poultry, fish, oysters, seafood, game, vegetables, fruit or other edible family supplies of a perishable nature. (e) A license tax of $25.00 for the license year shall be imposed on any peddler who sells or offers for sale only Christmas trees or Christmas greens not grown or produced by him. (f) A peddler whose activities are conducted solely for charitable purposes and who is not paid for his services shall not be required to pay any license tax under this section. (g) A license tax of $25.00 for the license year shall be imposed on any peddler whose activities are conducted as part of an event conducted or sponsored by any department of the county government. 1304:59305.1 00014 $ (h) A peddler who sells fire wood for home consumption shall not be required to pay any license tax under this section. (3) (i) A peddler's license shall not be transferable and shall not be subject to proration. The full amount of the license tax shall be paid when assessed. (k-) ~i) It shall be unlawful for a peddler to park, stand, stop or allow a vehicle to remain in any place for the purpose of peddling any longer than is necessary to conclude a sale of any goods, wares or merchandise or a continuous uninterrupted series of sales thereof, and in any event it shall be unlawful for a peddler to park, stand, stop or allow a vehicle to remain in any place for the purpose of peddling more than 30 minutes in any day. (-1-) (lc) The license tax imposed under this section shall be imposed upon each person and each agent of a corporation, association, or other entity who conducts the activities of a peddler; except that peddlers who all peddle from or in close proximity to a vehicle and who all peddle the same type of goods, wares or merchandise may obtain a single peddler license for each vehicle, which shall list the names of all those peddlers peddling from or in close proximity to such vehicle. The license tax for such license shall be the amount of tax that would otherwise have been charged to one of those peddlers. (2) That this ordinance shall become effective immediately upon adoption. 000146 1304:59305. l P. O~ Box 85333 Richmond, Virginia 23293=0001 An Affiliate of ~ed~a Genera~ (804) 649-6000 Advertising AffidavR (Th~s ~s not a bill Please pay from ~nvoice) [Account Num.-"] 106/2002 Date Code Description Ad Size Tota~ Cost J '~ :~ ItBfi12(~D2 121 TAKER NOTICERTAKF, NIf3TI~CER THAT THEE BOARD O 2.00 x 24_00 47&24 ATTACH Media Genera~ Operations, inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attachecl TAKER NOT[CF, TAKER was published by Richmond Newspapers, inc, in the City of Richmond, state of Virginia, on the following dates: 10/30/2002 11/06/2002 The first insertion being given:... 1o/3o/2(x~2 Newspaper reference: Sworn to and subscribed before meth s 1241990 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 13, 2002 Item Number: 15.H. Subject: Public Hearing to Consider Amendments to County Code §9-157 to Change the Penalty Provisions for Late Payment of the Transient Occupancy Tax County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached ordinance amendments to change the penalty provisions for late payment of the transient occupancy tax. Summary of Information: The Commissioner of the Revenue has requested a change to the penalty provisions applicable to late filers of transient occupancy tax returns. The current penalty provisions differ from the penalties for other taxes administered by the Commissioner of the Revenue and have been subject to varying interpretations. The recommended approach would impose a 10% penalty ($10 minimum penalty) on the first day of delinquency, along with interest charges at a rate of 10% per year. The interest charges would be calculated monthly beginning on the first day of the month following the delinquency. This methodology would be consistent with the penalty provisions of other taxes administered by the Commissioner of Revenue. The ordinance would be effective January 1, 2003. Staff recommends that the Board adopt the proposed amendments. Preparer: Steven L. Micas Attachments: Yes ~ No Title: County Attorney 59569.1 (59301.1) # 000247 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-157 RELATING TO PENALTY FOR LATE REMITTANCE OF TRANSIENT OCCUPANCY TAX BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-157 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 9-157. Penalty for late remittance or false return (a) If a person fails or refuses to pay the county the tax required to be collected and paid under this article within the time and in the amount required, he shall incur a penalty in the amount of ~ ten percent of the tax due, or $10.00, whichever is greater. Interest will accrue on the amount due at a rate of ten percent per year, calculated monthly beginning on the first day of the month following the e nquency, r ................. ., .................. ...,,.. ,.,. . . . ~ ................... .. .~.,,...,, .. , (b) If a person files a false return with the intent to defraud the county of any tax under this article, a penalty of 50 percent of the tax shall be assessed against the person. (2) That this ordinance shall become effective January 1, 2003. 00014 59301.1 Richmond, Virginia 23293-000~ An Affiliate of ~ed~a General (804) 649-6000 Advertising Affidavi~ (Th~s ~s not a b~L p~ease pay from invoice) IAccount Num. 11 lO612oo2 D~te Code Description Ad Size Total Cost 1,11P~612(~62 12t TAKF, NOTICF, TAKF, NOTICF, THAT THF, R©ARD O 2_00 x 24_00 476_24 ATTACH Media Genera~ Operations, ~nc. Publisher of THE RICHMOND T~MES-DISPATCH This is to certify that the attached TAKE N©T[CETAKE NOTIC~ was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 10/30/2002 11/06/2002 The first insertion being given Newspaper reference: Sworn to and subsCribed before 1244054 10/%012002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 13, 2002 Item Number: 15.1. Subiect: Public Hearing to Consider Proposed Spot Blight Ordinance County Administrator's Comments: County Administrator: Board Action Requested: Adopt the proposed Blight Ordinance (attached). Summary of Information: A brief work session will be held to inform the Board of the basic features of the proposed ordinance and progress to date. Staff in the Building Inspection Department has been meeting with citizen groups regarding the impact of blight on the community. The Blight Ordinance was developed to define blight and enable the County to take proactive steps to minimize its impact upon the County's neighborhoods. On September 17, 2002 the Planning Commission held a public hearing on the proposed ordinance and recommended it to the Board of Supervisors for adoption. At the Planning Commission's public hearing, testimony was exclusively in favor of and in support of the proposed ordinance. The proposed Blight Ordinance establishes a procedure to be followed should a property be suspected of being blighted. The property owner (if available) is contacted and asked to correct the conditions identified as potential blight. Should the owner fail to address these conditions or disagree that they are a blighting influence, a public hearing before the Planning Commission is scheduled. At the hearing the owner, County staff, and affected citizens can address the Commission. The Commission then makes an initial determination that the property is blighted and the appropriate remedy. Their findings are forwarded to the Board of Supervisors for a second hearing. At the Board's public hearing, this process allows everyone's input for a final determination that the property is blighted and the appropriate remedy including authorizing County staff to take action to remove any blight if the owner fails to do so. Through this process, the Preparer: William D. Dupler Title:Buildinq Official Attachments: Yes ~-~ No # oo0:t,l. J CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of information: (Continued) property owner is afforded multiple due-process opportunities to correct deficiencies on their property as well as multiple opportunities to be heard, first to the Director of Building Inspection, then the Planning Commission and ultimately the Board of Supervisors, prior to determination of blight. If the Board adopts the proposed ordinance, staff anticipates that resources currently available will allow for the County to remediate four to six properties per year. In discussing adoption of the Ordinance, should the Board desire a more proactive approach to blight removal, staff will prepare recommendations to fund this activity in the budget being developed for FY04. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY ADDING SECTIONS 5-7.1, 5-7.2, 5-7.3, 5-7.4, 5-7.5, 5-7.6 AND 5-7.7 RELATING TO SPOT BLIGHT ABATEMENT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 5-7.1, 5-7.2, 5-7.3, 5-7.4, 5-7.5, 5-7.6 and5-7.7 of the Code of the County of Chesterfield, 1997, as amended, are added to read as follows: Sec. 5-7.1. Purpose. The board of supervisors finds that deteriorating properties, including the improvements and the land on which they are built, have a deleterious effect on property values and the quality of life in the area surrounding them. This spot blight ordinance is enacted to provide for the abatement of blight which threatens the health, safety, morals and welfare of the community. Sec. 5-7.2. Blight abatement authorized. The county may acquire or repair any blighted property, as defined in section 5-7.3, by exercise of the powers of eminent domain and, further, shall have the power to hold, clear, repair, manage or dispose of such property for purposes consistent with this ordinance. In addition, the county may recover the costs of any repair or disposal of such property from the owner. Sec. 5-7.3. Blighted property defined. (a) To be blighted a property must have a building or improvement that by reason of dilapidation, obsolescence, overcrowding, faulty arrangement of design, lack of ventilation, light and sanitary_ facilities, excessive land coverage, deleterious land use or obsolete layout, or any combination of these or other factors, is detrimental to the safety, health, morals or welfare of the community. This definition shall not include farm buildings and structures not used for residential purposes, located on property with an agricultural zoning classification where farming operations take place, and used primarily for any of the following uses or combination thereof: Storage, handling, production, display, sampling or sale of agricultural, horticultural, floricultural or silvicultural products produced on the farm; Sheltering, raising, handling, processing or sale of agricultural animals or agricultural animal products; 3_ Business or office uses relating to the farm operations; 0614(23):56833.1 1 4/5/02 0:51 PM Use of farm machinery or equipment, or maintenance of storage of vehicles, machinery or equipment on the farm; Storage or use of supplies and materials used on the farm; or Implementation of best management practices associated with farm operations. (b) In determining whether a property meets the definition of blighted set forth above, the county may consider any of the following, or other pertinent, factors: Condemned structure - A structure on the property has been continuously vacant for at least one year, has been condemned as unfit for human occupancy by the building official in accordance with the Virginia Uniform Statewide Building Code, but the building official is unable to find that the criteria for demolition have been met and the owner has failed to take corrective action as directed by the ...! building official; Rat and rodent infestation - There is evidence of rat or rodent infestation or harborages caused by conditions on the property; Previous citations - The property has been used or maintained in a condition which has resulted in the following actions: The owner has been cited on a least three separate occasions because activities or conditions on the property violate state or county criminal laws, or county ordinances governing the use or maintenance of property, and those activities or conditions threaten the public heath, safety, morals, and welfare of the community, or The owner has refused to abate violations as ordered by the court, or has repeated conduct for which the owner has been convicted of violating county ordinances in the past. Inadequate facilities - The property has inadequate sewage, septic, plumbing, well or heating, facilities; Potential trespass - If the property is vacant, the owner has failed to take adequate precautions to prevent the use of the property by trespassers; Nuisance to children - A potential attractive nuisance to children exists on the 0614(23):56833.1 4/5/02 0:51 PM 2 00015 ., property, including, but not limited to, abandoned wells, basements, excavations, or broken fences; Fire hazard - Any condition exists on the property that has been specifically identified as a fire hazard by the fire department or the building official; and 8_ Substantial dilapidation of buildings or structures as evidenced by either: Structural collapse of either interior or exterior structural elements such as floors, walls, roofs, porches, decks and similar appendages which do not pose a danger to the public; or bo Removal or rotting of exterior siding, roofing or sheathing exposing structural members to the weather. Sec. 5-7.4. Procedures for declaring blight; notification of owner, public hearings. (a) The county administrator or his designee shall make a preliminary_ determination that a property is blighted in accordance with section 5-7.3 and shall notify the owner by regular and certified mail, specifying the reasons why the property is considered blighted. The notice mailed to the owner also shall be posted on the property. The owner shall have 30 days within which to respond with a plan that would cure the blight within a reasonable time. (b) Upon approval of the plan to cure blight the owner shall have 90 days to complete all work approved in the plan. The county administrator or his designee may grant extensions of time to complete work where in his opinion the owner has completed substantial portions of the work in compliance with the plan. (c) If the owner fails to respond within the 30-day period set forth in section 5-7.4(a) with a plan that is acceptable to the county administrator or his designee, or fails to complete the work approved in the plan to cure blight and has not been granted an extension of time to complete such, the county administrator or his designee may (i) request the planning commission to conduct a public heating and make findings and recommendations that shall be reported to the board of supervisors concerning the repair or other disposition of the property in question and (ii) if a public hearing is scheduled, shall prepare a plan for the repair or other disposition of the property. (d) Not less than three weeks prior to the date of the public heating before the planning commission, the commission shall provide, by regular and certified mail, notice of such heating to (i) the owner of the blighted property or the agent designated by him for receipt of service of notices concerning the payment of real estate taxes on the propertyi (ii) the abutting 0614(23):56833.1 3 4/5/02 0:51 PM 0002.5 property owners in each direction, including those property owners immediately across the street or road from the property; and (iii) the representative neighborhood association, if any, for the immediate area. The notice shall include the plan for the intended repair or other disposition of the property. The notice of the public heating shall be published at least twice, with not less than six days elapsing between the first and second publication, in a newspaper published or having general circulation in the county. The notice also shall be posted on the property. The notice shall specify the time and place of the hearing at which persons affected may appear and present their views, not less than six days nor more than 21 days after the second publication. (e) The planning commission shall determine whether: The property is blighted; The owner has failed to cure the blight or present a reasonable plan to do so; The plan for the repair or other disposition of the property is in accordance with the county[]s comprehensive plan, zoning ordinance, and other applicable land use regulations; The property is located within an area listed on the National Register of Historic Places or, pursuant to Chapter 19 of the County Code, is located within an historic district or is a designated landmark. In such instances, the planning commission shall consult with the preservation committee regarding the proposed repair or other disposition of the property; and If the property is to be acquired, whether the property is occupied for personal residential purposes and whether it has been condemned for human habitation for more than one year. (f) The planning commission shall report its findings and recommendations concerning the property to the board of supervisors. The board of supervisors, upon receipt of such findings and recommendations, may, after an advertised public hearing, affirm, modify, or reject the planning commission[Is findings and recommendations. If the repair or other disposition of the property is approved, the county may carry out the approved plan to repair or acquire and dispose of the property in accordance with the approved plan, the provision of this section, and applicable law. The county shall have a lien on all property so repaired or acquired under an approved plan to recover the cost of (i) improvements made by the county to bring the blighted property into compliance with applicable building codes and (ii) disposal, if any. The lien authorized by this subsection shall be filed in the circuit court and shall be subordinate to any prior liens of record. The county may recover its costs of repair from the owner of record of the 0614(23):56833.1 4 4/5/02 0:51 PM 000:154 property when the repairs were made at such time as the property is sold or disposed of by such owner. If the property is acquired through eminent domain, the cost of repair may be recovered when the county sells or disposes of the property. In either case, the costs of repair shall be recovered from the proceeds of any such sale. Sec. 5-7.5. Occupied For Residential Purposes Unless otherwise provided for in Title 36 of the Code of Virginia, if the blighted property is occupied for personal residential purposes, the county, in approving the plan, shall not allow for an acquisition of such property if it would result in a displacement of the person or persons living in the premises. The provisions of this subsection shall not apply to acquisitions, under an approved plan, by the county of property which has been condemned for human habitation for more than one year. In addition, the county in exercising the powers of eminent domain in accordance with Title 25 of the Code of Virginia, may provide for temporary relocation of any person living in the blighted property provided the relocation is within the financial means of such person. Sec. 5-7.6. Declaration of nuisance. In lieu of the acquisition of blighted property by the exercise of the powers of eminent domain as herein provided, and in lieu of the exercise of other powers granted in sections 5-7.1 through 5-7.4, the board of supervisors, by ordinance, may declare any blighted property to constitute a nuisance, and thereupon abate the nuisance pursuant to state law. Such ordinance shall be adopted only after written notice by certified mail to the owner or owners at the last known address of such owner as shown on the current real estate tax assessment books or current real estate tax assessment records. Sec. 5.7.7. Provisions cumulative. The provisions of this article shall be cumulative and shall be in addition to any remedies for spot blight abatement that may be authorized by law. (2) That this ordinance shall become effective immediately upon adoption. 0614(23):56833.1 5 4/5/02 0:51 PM OO0 .ES - P.o. Be× 85333 Richmond, Virginia 23293-000i An Affiliate of Media Genera~ (804) 649-6000 Advertising Affidavit (Th~s is not a bill p~ease pay from ~nvoice) CH'F. gTF. RFTE[ ,D ATTN I.LqA 'ET .K P O gOX- 40 CHF, STERFIE'( ,D IPRRVT,qC~R,q VA 23R32-0040 220R06 106/2002 JDate Code Descrigtion Ad Size Cost 11/Ofi12P~32 121 TAKE NOTIC, ETAKR NOT}C,E THAT THE BOARD O 2.00 x 2qL00 ATTACH Media General Operations, inc. Pub[isher of THE RICHMOND TiMES-DiSPATCH This is to certify that the attached TAKE NOTTCETAKE NOT[Cfi was published by Richmond NeWspapers, Inc, in the City of RichmOnd, State of Virginia, on the following dates: 10/30/2002 11/06/2002 The first insertion being given Newspaper reference: 1243469 SWorn to and subscribed before meth~s~LL t, ~ Nota~ PUb]ic SuPe~i 10/'~0 2002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: November 13, 2002 Item Number: 15.J. Subiect: Public Hearing to Consider a Zoning Ordinance Amendment Relative to Motor Vehicle Sales, Services and Repair in a C-3 Zoning District County Administrator's Comments: County Administrator: Board Action Requested: Planning Commission and staff recommend that the Board of Supervisors adopt the zoning ordinance amendment relative to motor vehicle sales, services and repair in a C-3 zoning district. SummaryofIn~rmation: On October 15, 2002, the Planning Commission held a public hearing and recommended approval of the attached zoning ordinance amendment. This amendment is designed to accomplish the following: 1. Enqine and transmission repair - the amendment will allow major engine and transmission repair as accessory to motor vehicle sales, service and repair. The major engine and transmission repair, including storage of parts, will take place within a building unless a conditional use is granted. This amendment would apply to C-3 and C-4 zoninG districts. Preparer: Thomas E. Jacobson Title: Director of Planning C:DATA/AGENDM2002fNOV 1302.1/GO K Attachments: Ycs ~--] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Members of the automobile sales community who must now take vehicles to locations outside the County for major engine and transmission repair work if their site is zoned C-3 or C-4 requested this portion of the amendment. 2. Commercial vehicle sales - the amendment will preclude the sales, service and repair of heavy commercial vehicles such as buses, tractor-trailer trucks, dump trucks, stake bed trucks, vans where the cargo area cannot be accessed from the driver's seat without exiting the vehicle and/or cab and chassis vehicles; and construction equipment in C-3 and C-4 zoning districts. This portion of the amendment was prepared at the request of the Commission when it was determined that heavy commercial vehicles and/or construction equipment can currently be sold in C-3 and C-4 zoning districts. Based on Staff's research, this amendment will not have a negative impact on any existing business selling heavy commercial vehicles and/or construction equipment in Chesterfield County. 000 .$? AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-159 RELATING TO MOTOR VEHICLE SALES, SERVICE AND REPAIR IN CERTAIN COMMERCIAL ZONING DISTRICTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-159 of the Code of the Count_ of Cheste_rfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-159. Uses permitted with certain restrictions The following uses shall be permitted in the C-3 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19- 13: 000 (f) Motor vehicle sales and rental, excluding commercial vehicles such as buses, tractor-trailer trucks, dump trucks, stake bed trucks, vans where the cargo area cannot be accessed from the driver's seat without exiting the vehicle and/or cab and chassis vehicles; construction equipment and motor vehicle consignment lots, and as accessory to sales and rental, service and repair, to exclude body; *-,u ..... ~, ........................ re r, provided that: (1) Motor vehicle service and repair is not located in the Chester Village Area. (2) All such uses shall be set back a minimum of 100 feet from adjacent R, R- TH, R-MF and O Districts or A Districts that are shown on the comprehensive plan for R, R-TH, R-MF or O use. This setback shall be landscaped according to section 19-513(a)(4) of the Development Standards Manual. (3) Storage yards for vehicles awaiting body repair, painting, auction or wholesale sales shall be screened from view of any adjacent properties on which such yards are not permitted or do not exist, and from external public roads or areas currently zoned agricultural and shown on the comprehensive plan for residential or office use. (4) All garage-type doors shall be oriented away from, or screened from view of, adjacent residential or office zoned properties, external roads or areas currently zoned agricultural and shown on the comprehensive plan for residential or office use. (5) There shall be no elevated display of motor vehicles. (6) All allowed repair activities and storage of new or replaced repair materials shall occur inside the buildings unless screened as required by Section 19- 159(h). (2) That this ordinance shall become effective immediately upon adoption. Richmon d, Virgin ia 23293-0001 An Affiliate of Media Genera~ (804) 649-6000 Advertising Affidavit (This is not a bill. Please pay from invoice) Account Num, ] 220806; t 1/06/2002 IDate Code Description Ad Size To~l Cost TAKE NOTICETAKE NOTICE THAT TI-IR 'ROARD O 2_00 x 24.00 476_24 ATTACH Media General Operations, inc. Publisher of THE RICHMOND TIMES.DISPATCH This is to certify that the attached TAKE NOTrCETAKF, NOTfCf was published by Richmond Newspapers, Inc, in the City of Richmond, State of Virginia, on th~ following dates: 10/30/2002 11/06/2002 Newspaper reference: Sworn to and subscribed before The first inse~ion being given 1242001 SUperviSor FROM INVOICE; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 13, 2002 Subiect: PUBLIC HEARING: Subdivisions County Administrator's Comments: County Administrator: Board Action Requested: Adopt an Subdivisions. Summary of Information: Item Number: 15.K. Ordinance to Vacate Portions of Grassland ordinance to vacate portions of Grassland Virginia State University Real Estate Foundation has submitted an application requesting the vacation of portions of Grassland Subdivisions. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: Yes [~ No # 000~59 VICINITY SKETCH PUBLIC HEARING: Ordinance to Vacate Portions of Grassland Subdivisions BOLLI rDR % CT MNN St' Chesterfield County Department of Utilities Right Of Way Office 000160 An Aff)))ate of Media Genera) P.O. Box 85333 Richmond, Virginia 23293-000t (804) 649-6000 Adverfisi ng Affidavit (This is not a bill. Please pay from invoice) VA 2~g32 CHESTERFII,D CO RIGHT W AY RI'G-HT OF WAY DEPT 6710 W KRAUSE ROAD CHE,qTER FI"F, LD 2706R6 /06/2002 11/06/2002 121 Desc_.r)ptioQ ~ Ad Size TAKE NOTICETHAT ON NOVEMFIER 13 2002 AT 7 2.0(3 x 1 8_043 ATTACH HERE Media General Operations, inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOTICETHAT ON was published ~y Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 10/30/2002 11/06/2002 The first insertion being given Newspaper reference: Sworn to and subscribed before {, ~ ~ State oi Virgin)a Gi~ o~ RiChmond MY Commission expires 1246177 0130/2002 Su pervi -' · THIS iS NOT A BILL-' FLE--ASE -pAy FROM INVOl(~"i- YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 13, 2002 Item Number: 15.L. Subiect: PUBLIC HEARING: Ordinance to Vacate a Portion of a Sixteen-Foot Easement Across Lot 16, Block D, Meadowbrook West, Section F County Administrator's Comments: County Administrator: Board ActionRequested: Adopt an ordinance to vacate a portion of a 16' easement across Lot 16, Block D, Meadowbrook West, Section F. Summary of Information: John W. Duval has submitted an application requesting the vacation of a portion of a 16' easement across Lot 16, Block D, Meadowbrook West, Section F. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: John W. Harmon Title: Right of Way Manager Attachments: [~No VI.CINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF A SIXTEEN FOOT EASEMENT ACROSS LOT 16, BLOCK D, MEADOWBROOK WEST, SECTION F -'! Chesterfield County Depadment of Utilities Right Of Way Office *Underground sb6', I. ot 17 ¢on¢. ///,I817 I Story Brick ~nd Frome "~N06'25 '55 "£ 83. 72' 19o. o0" to tho WHIT£STONEDRIVE S/I. of Wh/testone Court (ext'd.) 50' R/W \ DETAIL NOT \ TO SCALE \ PORT/ON OF \ EASEMENT TO VA CA TED \ \ Lot 15 /?od(f) /rnprovoment$ on LOT 16, BLOCKD, SECTION F DATE: 8/07/2002 MEADOWBRO oK WES T SCALE: ! "'40' Chesterf/e/d County, N'r~/'n/o JOB NO: C0221040 Put.. John. W. DuVo/ D.B. 4630 PG. 94 An Affiliate of Media Genera{ Richmond, Virg {nia 23293-0001 (804) 649-6000 Advertising Affidavit (This }s not a bill Please PaY from invoice) 5710 W KR Al LqF, ROAD CHFSTERFIFJ ,D VA 23832 220686 11106/2002 .... C~ 11/06/2002 121 D_esc?_.__ ! p_!} on TAKE NOTlCETHAT ON NOVF. MRER 1 q 2002 AT 7 Ad Size 200 x 16.00 AT~ACH HERE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH Twhis is to certify that the attached TAKE NOTICETHAT ON as published by Richmond Newspapers, inc. in the City of RichmOnd, State of Virginia, on th~ f6llowing dates: 10/30/2002 11/06/2002 }qECENE CNESTERFIE RRV SE The first insertion being {liven .... 1o13o/2oo2 Newspaper reference: Sworn to and subscribed before Notary Public State of Virginia City of Richmond My Commission expires 1247260 T.~S iS NOT -Fi~ FR~M {NVOICE. THANK YOU ......... CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 13, 2002 Item Number: 15.M. Subject: PUBLIC HEARING: Request to Quitclaim a 0.331 Acre Parcel of Land Within Hawkin's Wood at the Grove, Section Two County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to convey a 0.331 acre parcel of land to The Grove Homeowners Association. Summary of Information: The Grove Homeowners Association has requested the quitclaim of 0.331 acre parcel of land as shown on the attached plat. This parcel is not needed by the county and staff has reviewed the request and recommends approval. District: Midlothian Preparer: John W. Harmon Title: Right of Way Mana,qer Attachments: Ycs J--]No # VICINITY SKETCH PUBLIC HEARING: Request to Quitclaim a 0.331 Acre Parcel of Land Within Hawkin's Wood' at the Grove, Section Two Chesterfield County Department of Utilities - !~.~ Right Of Way Office ~OOD 1"I4~JN'S PARK ROAD TO ~ V,4~4TED 'P.~ ~o7, P~. ~ ~ ~ WOOD VACATION PLAT 0.55! ACRES BEING A PORTION OF HAWKtN'S PARK ROAD LOCATED tN HAWKIN'S I~OOD AT THE GBOVE,, SECTION 2 MI~LOTh~4N ~I'~IOT 6~ELD ~OUN~, V~R~I~ SOALE: I%50' flArE., flECEWBER 17, 2001 (~) ~ ""'-= 000:],~? An Affiliate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) CHF.qTRRFII ,D CC) RIGHT WAY RIGHT OF WAY DF, PT 6710 W KR AIJSR RCIAD CHF, STRRFIF, I ,D VA 23832 P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 220686 11/06/2002 Code _ 0escrip.tion Ad Size 1110612002 121 TAKF, NIOTICRTHAT ON NOVRMFIF, R 13 2002 AT 7 2.00 x 13_0(1 A~ACH That on N0ve~ber ~3 2~02, a.t 7:~ p~m, or as so0~ ~here,a,~ter as may be h~ard, ~e~ ~oard of Stipe~i~Ors 0f Ch~ste~ield Coup~ at ~ mgul~mee~g place in the Public Mee~hg of Ch~s~d County ~irgi~i~ wiil consider ~he conveyance a 0,33~ acre p~rbei 0fta~eing a po~io~ of ~e land conveyed ~ the Co~n~ by Pat recorded h the Olerks Office Circuit ,Eou~ C~est~de~d Coun~ Vt~gin~ in Plat Book 107 at ~age 48. T~e comPl$~tpxt of the proposed ce~veyan~ is on file in De office o~ (Oe Righf of Wag M~nager in oheste¢ield Cni~, and may be examned by all intere~pd padies be~een HERE Media General Operations, inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKF. NOTfCF, THAT ON was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the f~llowing dates: 11/06/2002 CHESTERF,"ELD R?W SE. O7 The first insertion being given .... ~ 1/06/2002 Newspaper reference: Sworn to and subscribed before 1251684 Notary Public Sup~ ~rvisor State of Virginia City of Richmond My Commission expires THIS ~S NOT A BILL. PLEASE PAY FROM INV~ K ~OU-- .... CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: November 13, 2002 Item Number: 16. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on November 26, 2002 at 4:00 p.m. Preparer: Lisa H. Elko A~achments: ~ Yes Title: No Clerk to the Board OOO:].68