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2013-01-09 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1749 �RGIN Meeting Date: January 9, 2013 Item Number: 1.A. Subiect: Election of Chairman and Vice Chairman County Administrator's Comments: County Administrator: Summary of Information: The Board's first order of business is the election of Chairman and Vice' Chairman for 2013. The County Administrator presides over the meeting until the election of Chairman. Nominations do not require a second. Preparer: Janice Blakley Attachments: El Yes Title: Clerk to the Board f ■ No � 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 9, 2013 Item Number: 13. Subiect: Adoption of Procedures of the Board of Supervisors for 2013 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the Procedures of the Board of Supervisors for 2013. Summary of Information: Each year at the organizational meeting in January, the Board of Supervisors adopts procedures governing the conduct of meetings. Staff has no recommended changes to the procedures and recommends that the Board adopt its existing procedures for 2013. Preparer: Jeffrey L. Mincks Attachments: ■ Yes 1:1 No Title: County Attorney 0425:89272.1(85234.3) 600002 t. � r tr'�3 i �E°e,� �f i 1' .J t .i 3�� i ��c �'} e Y 3,■ 2013 PROCEDURES OF THE BOARD OF SUPERVISORS BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in accordance with Section 3.4 of the County Charter that the following rules of procedures shall govern the conduct of meetings and work sessions of the Board of Supervisors during the 2013 calendar year. Presiding Officer Section la. The board's parliamentary procedures shall conform with law and the historical practices of the Board of Supervisors. The county attorney shall act as parliamentarian to the board. To the extent necessary to address any ambiguities in procedure, the County Attorney may consider the most recent edition of Robert's Rules of Order, a Manual of General Parliamentary Law for guidance. Any questions involving the application of rules of procedure or the interpretation of Robert's Rules shall be decided by the county attorney. Section lb. The chairman or the vice chairman, or in their absence the most senior member of the board alphabetically, shall preside at all meetings of the board, and on the appearance of a quorum shall call the meeting to order, and the board shall then proceed with its business. Section le. The presiding officer shall preserve order and decorum. He may speak, make motions and vote on all questions, and he shall decide questions of order and procedure. The chairman may set reasonable time limits for speakers and public hearings; provided that by majority vote the board may reject such time limits. Regular Meetings Section 2. Each year at its organizational meeting the board shall set the regular meeting times and dates for the following year provided, however, that the board shall meet at least once each month. Whenever the regularly scheduled meeting date shall fall on a legal holiday, the regular meeting of the board shall be held on the following day in accordance with §15.2-1416 of the Code of Virginia, 1950, as amended. The chairman may cancel any meeting because of inclement weather and should reschedule any canceled meeting at the earliest possible date by sending written notice to each member of the board. 0425:85234.3 (Adopted 01/09/2013) 1 000004 :` Special Meetings Section 3. Special meetings of the board may be called by two members of the board or the chairman in accordance with §§ 15.2-1417 and 15.2-1418 of the Code of Virginia, 1950, as amended. Upon making such request, the clerk shall specify the matters to be considered and shall notify in writing all members of the board and the county attorney immediately. The meeting may be held only if waivers are signed by every member of the board and the county attorney, or if every member and the county attorney attend the special meeting. The order of business at a special meeting shall follow that of a regular meeting to the greatest extent possible. Voting Section 4. A quorum shall consist of at least three members of the board. A majority of a quorum shall be sufficient to carry any question except tax issues, incurring of debt and appropriations in excess of $500, all of which shall require a majority of the full board for adoption. No board member is required to vote on any question, but an abstention, although not a vote in favor of carrying a question, shall be counted as a vote for the purpose of determining a quorum. A tie vote shall defeat the motion, resolution or issue voted on, provided that all zoning cases must be disposed of by a motion approved by a majority of those voting. An abstention is considered a vote for all purposes and defeats a motion requiring a unanimous vote. The board shall not designate a tiebreaker pursuant to § 15.2-1421 of the Code of Virginia. Debate and Reconsideration of Vote Section 5a. Each board member may participate in discussion of any issue only after being recognized by the chairman. The chairman shall not recognize a motion to "call the question" until every member desiring to speak has had a chance to speak. At the conclusion of debate, the question shall be called, and no further debate shall be in order. Section 5b. Any vote by a board member is final once cast. Planning Commission decisions are final once made. No ordinance, resolution or motion previously voted upon by the board shall be brought forward for reconsideration during the same meeting of the board and shall be final unless changed by the board at a subsequent meeting in accordance with law. 0425:85234.3 2 000005 Motions Section 6. When a motion is under debate, no additional motions may be made except a motion to withdraw, defer, substitute or to amend. If the maker of a motion and the member seconding the motion agree, a motion may be amended or withdrawn. Such motions shall take precedence in the order listed above. Only one substitute motion shall be in order for a principal motion. All motions to defer shall be to a date certain. Prior to voting on a motion to defer or remand, the board shall hear public comments on the issue of deferral or remand if the scheduled item requires a public hearing. Agenda Section 7a. The county administrator shall prepare an agenda for each regular or special meeting of the board on which shall appear the title of each matter on which action is to be taken at that meeting. The agenda for each regular meeting shall (a) be prepared at least five days prior to the meeting, (b) be promptly mailed or delivered to each member of the board or placed in the repository assigned to such board member, and (c) be distributed to appropriate officers and employees of the county government and members of the public and media requesting copies. Section 7b. Upon a majority vote of the Board of Supervisors, any item may be added when the agenda is voted on, and the chairman may allow any agenda item to be called out of sequence. Section 7c. Any matter not on the scheduled agenda may be heard after the agenda has been approved by the board only upon the unanimous vote of the board members present. Any such matter must be of an emergency nature, vital to the continued proper and lawful operation of the county. Section 7d. No matter on the scheduled agenda shall be considered after 11 p.m. without the unanimous consent of the board. Any matter not heard shall be automatically continued to the next appropriate scheduled meeting of the board. Section 7e. Requests for tan exemptions shall only be considered in December of each year, and real estate tax exemptions shall be limited to $5,000 per year. 0425:85234.3 3 -200000G Order of Business Section 8. The order of business at a regular meeting of the board shall be as follows beginning at 3 p.m. or an alternate specified meeting time: a. Call to order. b. Approval of minutes of the previous meeting. Reading of the minutes shall be automatically dispensed with. C. County administrator's comments. d. Board committee reports. e. Requests to postpone action, additions, deletions or changes in the order of presentation with respect to any matter on the agenda. f. Special resolutions of recognition. g. Work sessions. h. Deferred agenda items not requiring a public hearing. i. New county business not requiring a public hearing, including deferred and new appointments and claims against the board or county. j. Reports. k. Fifteen -minute citizen comment period on unscheduled matters involving the services, policies and affairs of the county government. 1. Dinner at 5 p.m. in. Nonsectarian invocations in accordance with the clerk's scheduling policy followed by the pledge of allegiance at 6:30 p.m. n. Special resolutions of recognition not heard at the afternoon session. o. Fifteen -minute citizen comment period on unscheduled matters involving the services, policies and affairs of the county government. p. Deferred public hearings. q. Zoning and mobile home public hearings placed on the consent agenda by the Planning Department. 0425:85234.3 4 000007" r. Remaining public hearings or zoning public hearings based on appropriate meeting date. S. Fifteen -minute citizen comment period on unscheduled matters involving the services, policies and affairs of the county government. t. Adjournment. The board shall confine their decisions to the matters presented on the agenda. Consent Agenda and Public Hearings Section 9a. Any board member may remove an item from the consent agenda for comment by the board. Any person may publicly speak to an item on that meeting's "Consent Agenda" for up to three minutes, so long as the board votes to remove a consent item from the Consent Agenda for public comment. The board may accept written comments in lieu of oral statements. Section 9b. Any person may speak at a public hearing for up to three minutes. An applicant in a zoning case may give an opening presentation of the zoning case for up to 15 minutes, regardless of the number of speakers the applicant chooses to give the presentation, and may give a rebuttal after all citizens have spoken for up to five minutes, regardless of the number of speakers the applicant chooses to give the rebuttal. Public Comment Period Section 10. Each citizen comment period shall be limited to 15 minutes and each speaker may not exceed three minutes. Citizens may only speak once per meeting during the citizen comment periods. Comments must be germane to the services or policies of the county. No citizen shall speak on any matter of business that is a subject on the board's agenda for that day. Citizens may not yield time to other speakers. Any person desiring to speak shall sign up at the meeting prior to the afternoon or evening session. At the beginning of the citizen comment period, the clerk will read the names and comments will be given in the order of the sign-up sheet. Each citizen comment period will end after 15 minutes, regardless of the number of people who have signed up to speak. Persons speaking before the board will not be allowed to: a. Campaign for public office; b. Promote private business ventures; C. Use profanity or vulgar language; or 0425:85234.3 5 000006 d. Address pending litigation or matters to be addressed at that meeting. Minutes of Meeting Section 11 a. The clerk of the board shall prepare and maintain adequate minutes of the proceedings of the board in accordance with the requirements of the Code of Virginia, 1950, as amended. Each recorded vote shall indicate how each member of the board voted. Preparation of minutes will not include every aspect of the board's meetings relating specifically to discussion and debate, but will include all significant events relating to official action. Minutes shall be included as part of the agenda package for the subsequent meeting of the board. Section I Ib. The board may correct its minutes after approval of the minutes only upon a clear showing that a clerical or administrative mistake was made. Zoning Section 12a. No zoning case shall be considered by the Board of Supervisors if amendments, changes, withdrawals or proffers have been submitted by the applicant after the case has appeared in the newspaper pursuant to the required publication. All such cases shall be deferred to the next appropriate board meeting for consideration or remanded to the Planning Commission after proper readvertising. Section 12b. If a majority of the board is not re-elected, no appropriation for any capital project or operational program for a magisterial district or zoning case shall be considered by the Board of Supervisors after November 3, 2015 until the organizational meeting in January 2016 unless such delay for the zoning case would exceed 12 months. Section 12c. Without further action by the board, rezoning applications (including conditional uses, conditional use planned developments and conditional zoning) are automatically referred to the Planning Commission for its recommendation upon completion of a zoning application with the Planning Department. Appointments Section 13. Appointments to committees of the board and to authorities, boards and commissions shall be made only by resolution adopted by a majority of the full board at a meeting subsequent to the meeting when the name has been offered to the board for consideration. Prior to consideration of the nomination, the nominee shall be notified to determine his willingness to serve and to determine if he meets the minimum qualifications for such appointment. 0425:85234.3 6 000009 Committees Section 14. The chairman or the board may create committees and shall appoint members to such committees in the same fashion in which the committee was created. Committees may hold hearings and perform such other duties as may be prescribed. A committee may be instructed concerning the form of any report it shall be requested to make, and a time may be fixed for submission of any report. The chairman may create, and appoint members to, a Budget and Audit Committee, a School Board Liaison Committee and a County Employee Benefits Committee and other committees as necessary. Amendment of Rules Section 15a. The rules of procedure of the governing body may be amended at any time during the year by a unanimous vote of the full board. Section 15b. The Board of Supervisors may suspend the application of any section of these rules by a unanimous affirmative vote of all board members present at any time during the agenda. Section 15c. A deputy sheriff shall serve as sergeant at arms. 0425:85234.3 7 00 0 0.J. 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 „9 2 AGENDA Meeting Date: January 9, 2013 Item Number: 1.C. Subiect: Setting of Regular Meeting Dates for 2013 County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Board should establish its schedule for regular meeting dates and times for 2013. Staff recommends approval of the attached schedule. Preparer: Janice Blakley Attachments: ■ Yes Title: Clerk to the Board F-1No # BOARD OF SUPERVISORS REGULAR MEETING DATES FOR 2013 Wednesday, January 9, 2013 at 3:00 p.m. Wednesday, January 23, 2013 at 3:00 p.m. Wednesday, February 6, 2013 at 3:00 p.m. Wednesday, February 27, 2013 at 3:00 p.m. Monday, March 11, 2013 at 6:00 p.m. Wednesday, March 13, 2013 at 3:00 p.m. Wednesday, March 20, 2013 at 3:00 p.m. Wednesday, April 10, 2013 at 3:00 p.m. Wednesday, April 24, 2013 at 3:00 p.m. Wednesday, May 22, 2013 at 3:00 p.m. Wednesday, June 26, 2013 at 3:00 p.m. Wednesday, July 17, 2013 at 3:00 p.m. Wednesday, August 28, 2013 at 3:00 p.m. Wednesday, September 18, 2013 at 3:00 p.m. Wednesday, October 9, 2013 at 3:00 p.m. Wednesday, October 23, 2013 at 3:00 p.m. Wednesday, November 13, 2013 at 3:00 p.m. Wednesday, November 20, 2013 at 3:00 p.m. Wednesday, December 11, 2013 at 3:00 p.m. Special Meeting Dates for 2013 Special Budget Work Session — Monday, March 11, 2013 at 6:00 p.m. Budget Public Hearing — March 20, 2013 at 6:30 p.m. NOTE: Meetings are held in the Chesterfield County Public Meeting Room, 10001 Iron Bridge Road. Sessions typically begin at 3 p.m., break at 5 p.m. for dinner, and then resume at 6:30 p.m. ®®00.2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 hRGRl AGENDA Meeting Date: January 9, 2013 Item Number: I.D. Subiect: Nomination/Appointments to Various Boards and Commissions County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Each year at the organizational meeting, the Board makes appointments to various Boards and Commissions. In addition, there are also appointments to committees appointed by the Chairman. See attached list. Preparer: Janice Blakley Title: Clerk to the Board Attachments: ■ Yes ❑ No BOARD APPOINTMENTS CURRENT MEMBERS TRI -CITIES AREA METROPOLITAN PLANNING ORGANIZATION (CRATER MPO) Appointment is for term that expired 12/31/12 Term would be one year beginning January 1, 2013 and expiring December 31, 2013. Ms. Dorothy Jaeckle Ms. Barbara Smith (alternate) VIRGINIA'S GATEWAY REGION BOARD Appointment is for term that expired 12/31/12 Term would be for two years beginning January 1, 2013 and expiring December 31, 2014. Ms. Dorothy Jaeckle CHAIRMAN'S APPOINTMENTS C URRENT MEMBERS BOARD COMMITTEES: BUDGET AND AUDIT COMMITTEE Unspecified Term Mr. Daniel Gecker Mr. James Holland COUNTY EMPLOYEE BENEFITS COMMITTEE Unspecified Term Mr. Daniel Gecker Ms. Dorothy Jaeckle JOINT COUNTY/SCHOOL BOARD LIAISON COMMITTEE Unspecified Term Mr. Stephen Elswick Ms. Dorothy Jaeckle 000014 ADDITIONAL BOARD APPOINTMENTS WITH UNSPECIFIED TERMS THE FOLLOWING APPOINTMENTS SERVE AT THE PLEASURE OF THE BOARD. STAFF WILL PROVIDE THIS INFORMATION ANNUALLY FOR THE BOARD TO REVIEW. CAPITAL REGION TAXICAB ADVISORY BOARD Mr. James Holland CAPITAL REGION WORKFORCE PARTNERSHIP Mr. James Holland Ms. Sarah Snead (Alternate) COALITION OF HIGH GROWTH COMMUNITIES Mr. Art Warren METROPOLITAN RICHMOND AIR QUALITY COMMITTEE Mr. Stephen Elswick WORKFORCE DEVELOPMENT OVERSIGHT BOARD Mr. Daniel Gecker 000015 CHESTERFIELD COUNTY 1{. BOARD OF SUPERVISORS Page 1 of 1 AGENDA S� rav hRC1ii�,: � Meeting Date: January 9, 2013 Item Number: 3.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparer: Louis G. Lassiter Attachments: ■ Yes Title: Assistant County Administrator F No # 0000i6 I. County Administrator's Top 40's List Critical Projects/Activities 1. ARWA Reservoir Project 2. Community Risk Analysis/Emergency Service Coverage 3. Eastern Midlothian Re -development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 4. GRTC Service (matching funds in FYI State Budget) - Funding for FY14 5. Irrigation Policies/Demand Management for Water Use 6. Jefferson Davis Streetscape Project - (next phase) - in process 7. Recycling Committee Recommendations 8. Private Sewer Treatment Facility 9. Sports Quest/River City Sportsplex 10. Total Maximum Daily Load (TMDL) Presentation to Board 11. Utilities Policies and Managed Growth II. Ongoing Projects/Activities 1 1. 2013 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases - Phase II started 3/2012 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 10. Efficiency Studies - Countywide 11. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department 12. Financial/Budget Issues 13. Five Story/Three Story Building Renovations 14. Fort Lee Expansion 15. High Speed Rail/Ettrick Train Station 16. Joint Meetings of Board of Supervisors/School Board 17. Magnolia Green CDA 18. RMA 19. RRPDC - Large Jurisdiction Committee 20. RRPDC - Transportation Strategies Work Group (work on hold) 21. Smith/Wagner Building 22. Sports Tourism Plan Implementation 23. UASI (Regional) 000017 Updated 1/3/13 County Administrator's Top 40's List III. Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 8/2008 3. Bow Hunting Restrictions - 2/24/2010 4. Business Climate Survey - 7/2008 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 9/2010 7. CBLAB Discussions -12/2009 8. Census 2010/Redistricting - 6/2011 9. Chesterfield Avenue Enhancements Phase 1 - 5/2011 10. Citizen GIS - 5/2010 11. Citizen Satisfaction Survey -12/2008 12. Citizen Satisfaction Survey - 12/2010 13. Comprehensive Plan Adoption -10/2012 14. COPS Grants 15. DCR Erosion & Sediment Control Program - 3/11/11 16. Eastern Midlothian Re -development - Stonebridge (Phase 1) - Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 17. Efficiency Studies - Fire Department and Fleet Management - 6/2008 18. Efficiency Study - Quality/Chesterfield University Consolidation - 7/2009 19. Electronic Message Centers - 9/2011 20. Electronic Signs -1/2010 21. Board's Emergency Notification Process 22. Employee Health Benefits - Contract Rebid - 8/2011 23. Financial/Budget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 24. 457 Deferred Comp Plan (Approved) 25. Hydrilla Issue 26. Hosting of Hopewell Website 27. Impact Fees for Roads - 9/2008 28. In Focus Implementation - Phase I - 8/2008 29. In -Focus Implementation - Phase II (Payroll/HR) -12/2009 30. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 31. Jefferson Davis Streetscape Project - 5/2010 32. Leadership Exchange Visits with City of Richmond 33. 2011 Legislative Program -adopted 11/30/2011 34. Low Impact Development Standards 35. Mass Grading Ordinance (canceled) 36. Meadowdale Library -11/2008 37. Meadowville Interchange -Ribbon Cutting 12/15/2011. 2 Updated 1/3/13 County Administrator's Top 40's List 38. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 39. Minor League Baseball (new team) - 2/2010 40. Multi -Cultural Commission (Quarterly Reports due to Board) -11/2008 41. Planning Fee Structure (General Increases) - 6/2009 42. Planning Fee Structure (Reductions for In -Home Businesses) -1/2009 43. Planning Fees (Holiday for Commercial Projects) - 8/2009 44. Police Chase Policy (Regional) - 5/2010 45. Postal Zip Codes - Changes approved 4/2011, USPS date of implementation 6/2011 46. Potential Legislation - Impact Fees/Cash Proffers -1/2009 47. Property Maintenance - Proactive Zoning Code Enforcement (countywide) - 2/2009 48. Property Maintenance - Rental Inspection Program 49. Public Safety Pay Plans Implemented (Phase I) - 9/2008 50. Redistricting 2011 Calendar/Process Report 51. Regional Workforce Investment Initiative 52. Results of Operations -11/19/2010 and 11/2011 53. Sign Ordinance 54. Southwest Corridor Water Line - Phase I - 7/2008 55. Sports Tourism Plan -1/2010 56. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 57. Streetlight Policy -12/1/10 58. Ukrops Kicker Complex - soccer fields - Opened 8/2009 59. Upper Swift Creek Plan (Adopted) - 6/2008 60. Upper Swift Creek Water Quality Ordinances 61. VDOT Subdivision Street Acceptance Requirements - 7/2009 62. VRS Benefits for New Employees - 7/2010 63. Walk Through Building Permit Process -10/2009 64. Water Issues/Restrictions 65. Website Redesign - 6/2009 66. Wind Energy Systems - 3/10/2010 67. Wireless Internet Access in County Facilities - 9/2008 68. Watkins Centre 69. Woolridge Road Reservoir Crossing Project - 5/2010 70. Ukrops Kicker Comples/GRAP Swimming Pool - Stratton Property - Pool opening March, 2012 000019 Updated 1/3/13 X CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 9, 2013 Item Number: 3.6. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action ReguestL'd: Summary of Information: Ms. Martha Burton, Tourism Director for Petersburg Area Regional Tourism Corporation (PART), will update the Board regarding activities of PART and the economic impact of tourism in the region. Ms. Burton will be accompanied by Mr. Denny Morris, Executive Director of the Crater Planning District Commission, and Ms. Joanne Williams, President of Williams Media. Preparer: Sarah Snead Attachments: ■ Yes Title: Deputy Countv Administrator No # 0OOp20 LOVE -,--)-sion r,a nt' s Economic IMDact $316 Million For Six Localities Ad v e r s1 1s LOVE Advertising - Adverfisftl,R - ;--IF IMA Advertising - . . . . . . . . . . . . A d v e rt.1 5) I'll 9 4 A Acivertisima Advertising A" dvertisirIg - '�odal Niledia U I 1 --%coming P V - 41. k U co mi n A"- I jk ) 4 8,f 1 Upcoming Mohile Visito,;� amp C: Upcoming CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 9, 2013 Item Number: 9.A.1. Subject: Nomination/Appointment to the Community Criminal Justice Board County Administrator's Comments: County Administrator: It is requested that the Chesterfield County Board of Supervisors approve the following nominee for appointment to the Community Criminal Justice Board (CCJB) for the remainder of a two-year term according to the adopted by-laws of the Community Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia. Summary of Information: The Community Criminal Justice Board (CCJB) serves the 12th Judicial Court Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. At the June 14, 1995 meeting, the Board adopted a resolution entitled Joint Resolution Providing for the Implementation of the Comprehensive Community Corrections Act (CCCA) and the Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board; and provisions for Joint Exercise of Powers. The resolution designated the membership by position, according to the Code of Virginia. The Community Criminal Justice Board members serve for two-year staggered terms. Nominees must be approved by both the Chesterfield County Board of Supervisors and the Colonial Heights City Council. Preparer: Sarah C. Snead Title: Deputy County Administrator Attachments: El Yes 0 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA It is requested the following individual be appointed to serve the remainder of a two-year Chief Magistrate appointment that began July 1, 2011 and ends June 30, 2013. This vacancy occurred when Mr. Shawn Q. Barnes, Chief Magistrate accepted a new position as Regional Magistrate. Mr. Daniel J. Holser, Chief Magistrate 11th & 12" Judicial Districts Mr. Holser has been appointed Chief Magistrate of the 11th & 12th Judicial Districts, Magistrate's Office, and P.O. Box 151, Chesterfield, VA 23832. Mr. Holser has agreed to serve if appointed. Under the existing Rules of Procedure, appointments to Boards and Committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. 00002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 9, 2013 Item Number: 9.A.2. Subject: Nomination/Appointment to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint a member to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Clover Hill District. Supervisor Warren recommends that the Board nominate and appoint Michelle McQueen, an adult, for a term of February 1, 2012, through June 30, 2015. Ms. McQueen meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparer: Jana D. Carter Title: Director, Juvenile Services Attachments: Yes■ No # ()00023 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 9, 2013 Item Number: 9.A.3. Subject: Nomination/Reappointment of Board Members and Alternate Board Members of the Central Virginia Waste Management Authority County Administrator's Comments: County Administrator: Nominate/reappoint board members and alternate board members of the Central Virginia Waste Management Authority (CVWMA). Summary of Information: The terms of Ms. Marcia R. Phillips and Mr. Robert C. Key as board members of the CVWMA expired December 31, 2012, and they have agreed to serve an additional four-year term. The terms of Mr. Charles E. Dane and Dr. Sheryl D. Bailey as alternate board members expired December 31, 2012, and they have agreed to serve an additional four-year term as alternate board members of the CVWMA. Board Member: Marcia Phillips Term Expires: 12-31-2016 Alternate Board Member: Charles Dane Term Expires: 12-31-2016 Board Member: Robert C. Key Term Expires: 12-31-2016 Alternate Board Member: Dr. Sheryl Bailey Term Expires: 12-31-2016 Preparer: Robert C. Key Title: Director of General Services Attachments: Yes ■ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. 0®001"J's CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 9, 2013 Item Number: 9.A.4. Subject: Appointment to the Personnel Appeals Board County Administrator's Comments: County Administrator: The Board of Supervisors is requested to appoint a new member to serve on the Personnel Appeals Board. Summary of Information: The purpose of the Personnel Appeals Board is to hear employee grievances relating to disciplinary actions or discriminatory application of county personnel policies. The Personnel Appeals Board has the ability to modify or reverse disciplinary decisions of department directors. The appointments are for a three-year term and are not related to residing in a particular magisterial district. Ms. Debra Girvin's second term on the Personnel Appeals Board will expire on December 31, 2012; and she is not eligible to serve another term. The Board of Supervisors is requested to nominate and appoint Ms. Tracy Kemp Stallings to serve the next full term, which would begin immediately upon appointment and end on December 31, 2015. Ms. Stallings, who resides in the City of Richmond and is the COO of Johnston -Willis Hospital in Chesterfield County, has indicated her willingness to serve. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Mary Martin Selby Title: Director, Human Resource Services Attachments: FlYes ■ No # 4v�a4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel of 2 Meeting Date: January 9, 2013 Item Number: 9.B. Subject: Streetlight Cost Approval County Administrator's Comments: County Administrator: Board This item requests Board approval of a streetlight installation in the Bermuda District. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections and 2. A petition is required which must be signed by 750 of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. CONTINUED NEXT PAGE Preparer: Richard M. McElfish Title: Director, Environmental Engineering Attachments: ■ Yes F-1 No # '� 000037 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. BERMUDA DISTRICT: • In the River Walk at Rivermont subdivision In the cul-de-sac of South Hackberry Road Cost to install streetlight: $3,007.89 (Design Cost: $700.00) Does not meet minimum criteria, location is not an intersection For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 00")0:8 STREETLIGHT REQUEST Bermuda District Request Received: September 19, 2012 Estimate Received: November 26, 2012 NAME OF REQUESTOR ADDRESS: REQUESTED LOCATION: Mr. Arthur Ford 14010 S Hackberry Road Chester, VA 23836 Estimate Requested: September 19, 2012 Days Estimate Outstanding: 94 In the cul-de-sac of South Hackberry Road Cost to install streetlight: $3,007.89 POLICY CRITERIA: Intersection: Not Qualified, location is not an intersection. Petition: Qualified Requestor Comments: "There are four families within this location with the potential for six with future construction." OO00039 T__. s hlk w" ifted O-- NCV CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 9, 2013 Item Number: 9.C.1.a. Subiect: Resolution Recognizing Firefighter Stewart Ringwood, Jr., Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Firefighter Stewart Ringwood, Jr. retired from the Fire and Emergency Medical Services Department on January 1, 2013, after providing 28 years of service to the citizens of Chesterfield County. Preparer: Edward L. Senter, Jr. Attachments: ■ Yes Title: Fire Chief 1-1 No # RECOGNIZING FIREFIGHTER STEWART H. RINGWOOD, JR. UPON HIS RETIREMENT WHEREAS, Firefighter Stewart H. Ringwood, Jr. retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on January 1, 2013; and WHEREAS, Firefighter Ringwood attended Recruit School #15, graduating in October 1984, and has faithfully served the county for more than 28 years in various assignments as a firefighter at the Chester, Manchester, Midlothian, Clover Hill, Wagstaff Circle, Ettrick and Airport Fire and EMS Stations; and WHEREAS, Firefighter Ringwood was an integral member of the Chesterfield Fire and Emergency Medical Services Hazardous Materials Incident Team whereby he assisted in the successful mitigation of several incidents, including a fuming acid leak at Industrial Chemical Company and an anhydrous ammonia leak at Richmond Cold Storage; and WHEREAS, Firefighter Ringwood was recognized as a qualified firefighter specialist in July 2004 under the Career Development Program and obtained advanced life support certifications as a cardiac technician in June 2007 and a paramedic in August 2008; and WHEREAS, Firefighter Ringwood was recognized with an EMS Unit Citation and EMS Lifesave Award for his actions at a single -vehicle accident involving multiple critical patients on Beach Road in September 2000, where his display of teamwork and delivery of patient care while facing overwhelming odds on that day was exemplary; and WHEREAS, Firefighter Ringwood's exceptional actions resulted in the prevention of a fire from spreading, that had already involved several homes on Saint Cecelia Drive in March 2002; and WHEREAS, Firefighter Ringwood was recognized with EMS Unit Citations for his actions when a motor vehicle hit a tree resulting in an ejection of one patient and entrapment of other patients on Cogbill Road in February 2005, and for his actions when a motor vehicle overturned in February 2006, resulting in three trapped patients being successfully extricated; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Stewart H. Ringwood, Jr., expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. 0000-42 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel of 2 Meeting Date: January 9, 2013 Item Number: 9.C.1.b. Subiect: Resolution Supporting the Installation of Signs Advising of an Additional Maximum $200 Fine for Exceeding the Posted Speed Limit on Bayview Drive County Administrator's Comments: County Administrator: Staff recommends the Board adopt the attached resolution requesting the Virginia Department of Transportation (VDOT) to install signs advising of an additional maximum $200 fine for exceeding the posted speed limit on Bayview Drive. Summary of Information: The County Transportation Department received a request from the residents on Bayview Drive to support the installation of VDOT signs advising of an additional maximum $200 fine for exceeding the posted speed limit on Bayview Drive. Section 46.2-878.2 of the Code of Virginia was revised in 1999 to provide for additional fines up to a maximum of $200 for exceeding the speed limit in a residential district where indicated by appropriately placed signs. On June 17, 1999, the Commonwealth Transportation Board adopted "Policy and Procedures" for processing requests for the additional maximum fine. The "Policy and Procedures" require the county to provide a resolution to the local VDOT Resident Engineer requesting installation of the signs, identifying the neighborhood and the specific roadway(s) where the signs are to be installed, confirming that the roadway(s) meet the criteria for posting, notifying VDOT that a speeding problem exists, and indicating that the additional maximum fine has community support. Preparer: R.J. McCracken Title: Director of Transportation Attachments: ■ Yes F-1 No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary (Continued): Page 2 of 2 A petition was used to assess the level of community support for the additional fine. Thirteen of the fifteen households on Bayview Drive responded on the petition, and all thirteen (870) indicated support of the additional fine. Bayview Drive meets VDOT's criteria for installation of the signs indicating the additional maximum fine. Recommendation: Staff recommends the Board adopt the attached resolution requesting the Virginia Department of Transportation to install signs advising of an additional maximum $200 fine for exceeding the posted speed limit on Bayview Drive. DiStriCt: Dale 0000414 WHEREAS, the Chesterfield County Board of Supervisors has received a request from residents on Bayview Drive to install signs on Bayview Drive (Route 2357) indicating a maximum additional fine for speeding of $200, in addition to other penalties provided by law; and WHEREAS, Bayview Drive is a local residential street with a posted speed limit of 25 mph; and WHEREAS, the Virginia Department of Transportation collected speed data on Bayview Drive indicating that the 85th percentile speed of vehicles was over 30 miles per hour, and that a speeding problem exists; and WHEREAS, a Petition supporting the additional fine and signed by 870 of the households on Bayview Drive indicates that the additional fine has the support of the community. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors requests the Virginia Department of Transportation to install signs advising of an additional maximum $200 fine for exceeding the posted speed limit on Bayview Drive. 000045 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: January 9, 2013 Item Number: 9.C.1.c. Subject: Adoption of Resolution Approving Financing Plan for Richmond International Airport Expansion, Modernization and Renovation County Administrator's Comments: County Administrator: Adopt the attached resolution approving the Financing Plan for the expansion, modernization and renovation of Richmond International Airport and the refinancing of existing bonds. Summary of Information: The Capital Region Airport Commission ("Commission") is continuing the capital expansion program that was the subject of its previous plan of financing, adopted and approved November 29, 2009, and subsequently approved by the participating localities, including Chesterfield on December 16, 2009. The new financing plan approved by the Commission on November 27, 2012, will continue the major expansion, renovation and modernization project ("Project") at the Richmond International Airport. The purpose of the Project is to improve and enlarge the Airport terminal, access roadways, parking areas, hangars and airfields and to construct new administrative, air cargo and other aviation -related buildings. Many of these improvements have already been completed or are under way. Under the Financing Plan, the Commission may issue new bonds or other financial obligations in an amount up to $750,000,000 to finance the construction of additional improvements. The Commission may also issue up to $750,000,000 in refinancing bonds 1) to refinance existing bonds and other obligations if more favorable rates or terms become available and 2) to refinance interim debt with permanent financing. Preparer: Jeffrey L. Mincks Attachments: 0 Yes 11 No Title: County Attorney 0605:82774.2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Under Virginia law and the Internal Revenue Code, the Commission's Financing Plan must be approved by the local governments which are members of the Commission. The attached resolution grants this approval and staff recommends that the Board adopt the resolution. Under the Financing Plan, the County has no legal or moral obligation to pay any portion of the new or refinancing bonds which the Commission may issue. Pursuant to the legislation which created the Commission, if the Commission ever operates at a deficit during a fiscal year, it can request the member localities to pay all or a portion of that deficit. No locality is obligated to honor such a request from the Commission. The Commission has never made such a request for deficit funding. 0605:82774.2 000048 RESOLUTION OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY APPROVING THE PLAN OF FINANCING FOR THE CAPITAL REGION AIRPORT COMMISSION FOR THE PURPOSE OF FINANCING OR REFINANCING IMPROVEMENTS AND EXTENSIONS AT THE RICHMOND INTERNATIONAL AIRPORT WHEREAS, the Capital Region Airport Commission was created pursuant to the provisions of Chapter 380 of the Acts of Assembly of 1980, as amended (the "Enabling Act"), and owns and operates the Richmond International Airport (the "Airport"); and WHEREAS, in order to expand its facilities due to increasing passenger and cargo demand, the Commission desires to undertake any or all of the improvements, enlargements or replacements at the Airport (the "Project") and issue its bonds, notes or other obligations (the "Obligations") pursuant to a plan of financing, all as set forth in ExhihitA attached hereto; and WHEREAS, the Enabling Act requires that the governing body of each participating political subdivision of the Commission approve the maximum amount and general purposes of the issuance of indebtedness by the Commission; and WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), provides that, following a public hearing, the plan of financing for the issuance of exempt facilities bonds or notes be approved by certain elected public bodies in respect of the issuer of such bonds or notes; WHEREAS, the plan of financing for the issuance of the Obligations for the Project was the subject of a public hearing by the Commission on November 27, 2012, in accordance with the provisions of Section 147(f) of the Code; and 000049 WHEREAS, the Commission has requested that the Board of Supervisors of the County of Chesterfield, Virginia (the "County") approve the plan of financing for the issuance of the Obligations to finance or refinance any or all parts of the Project and their maximum amount, as required by the Enabling Act and to the extent required by the Code; and WHEREAS, it is in the best interests of the County to approve the Commission's plan of financing as set forth in Exhibit A. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. The Board hereby approves the issuance of the Obligations by the Commission pursuant to the plan of financing for the Project, all as described in Exhibit A, and the general purposes thereof for the financing or refinancing of the Project, as required by the Enabling Act and to the extent required by Section 147(f) of the Code. 2. The approval of the plan of financing for the issuance of the Obligations does not constitute an endorsement to prospective purchasers of the Obligations of the creditworthiness of the Project, the Airport or the Commission. As set forth in the plan of financing, the Obligations shall provide that neither the County nor the Commission shall be obligated to pay the Obligations or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor and from any other funds which may become available, and neither the faith or credit nor the taxing power of the Commonwealth, the County or the Commission shall be pledged thereto. 3. This resolution shall take effect immediately upon its adoption. 0000,50 -2- EXHIBIT A CAPITAL REGION AIRPORT COMMISSION Airport Development Program PLAN OF FINANCING (November 27, 2012) The Capital Region Airport Commission (the "Commission") was created by and pursuant to Chapter 537 of the Acts of Assembly of 1975, as amended, and continued by Chapter 380 of the Acts of Assembly of 1980, as amended (the "Enabling Act"), and is authorized to issue its bonds or other obligations for the purpose of financing and refinancing, among other things, the cost of maintaining, enlarging and improving any of its facilities. The Commission is continuing the capital expansion program that was the subject of its previous plan of financing, adopted and approved November 24, 2009, and subsequently approved by its Participating Political Subdivisions (as that term is defined in the Enabling Act) soon thereafter (the "2009 Plan of Financing"). The Commission's current capital improvement program (the "Airport Development Program") consists of the following projects (many of which were the subject of the 2009 Plan of Financing): The acquisition, construction and equipping of expansions to the Commission's terminal building, canopies and pedestrian enclosures from the terminal building to the Commission's parking and rental car parking facilities, and improvements to the terminal's facilities, systems and equipment (including ticket counters, offices, baggage make-up and claim devices and utility equipment); 2. The acquisition, construction and equipping of expansions to the concourse and administrative areas of the terminal building, including additional warehouse storage facilities, concession areas, airline operations areas, public circulation areas, federal inspection facilities, ticket counters, offices and passenger holdrooms for additional gates in Concourses A and B, and including passenger loading bridges; 3. The acquisition, renovation and equipping of upgrades, improvements and refurbishments to the heating - ventilating - air conditioning system and the interior areas (including furnishings and tenant build-outs/finishes) of the terminal building and the concourses thereto; 4. The construction and equipping of security and screening facilities at the Airport including the terminal building and the concourses thereto, including bulk baggage screening, security checkpoints, and space and ID®() e. 5:: equipment for screening agencies, companies, personnel and the foregoing; 5. The acquisition, construction, reconstruction and equipping of the ingress and egress terminal area roadways, including the construction and signage of major roadway improvements for Airport Drive, East Side Access Road and other ancillary roadways including structures for traffic separation, realignment and relocation of existing roadways, parking facilities, rental car parking facilities, and site improvements with respect thereto; 6. The acquisition, construction and equipping of an office/administration, maintenance and warehouse building and related real estate; 7. The acquisition, construction and equipping (including site work) of a building or buildings of up to 300,000 square feet for air cargo, commercial development and other aviation -related purposes and to serve the Commission's foreign trade zone, such projects to include associated office space, warehouse space, ancillary roads, site infrastructure and equipment; 8. The acquisition (including related land and associated rights in respect thereof), construction, reconstruction, expansion, improving and equipping of (i) additional public parking facilities, including satellite parking facilities (3,000 spaces), additional levels added to the existing structured parking facilities (2,000 spaces), structured parking facilities adjacent to the terminal building (1,000 spaces), and related vehicle servicing facilities, (ii) improvements or additions to the rental car storage and ready/return facilities, including the rental car ready/return garage adjacent to the terminal building to accommodate additional vehicles, improvements or replacements of entrance and exit ramps and roads for the rental car garage, and related vehicle servicing facilities, and additional rental car parking facilities, and (iii) additional employee and tenant parking facilities; 9. The construction, reconstruction, renovation, expansion, conversion and equipping (including site work) of current and future aircraft hangars, buildings and structures of up to 750,000 square feet for general aviation, air cargo, aircraft storage, aircraft maintenance and aircraft assembly purposes, and the acquisition, construction and equipping of additional facilities, including buildings, structures and aircraft hangars, for air cargo (including for transportation logistics, intermodal purposes, and package sorting, distribution, and delivery), aircraft storage, aircraft maintenance and aircraft assembly by commercial and industrial users and other local, state and federal governmental agencies; 10. The construction, reconstruction, extension or rehabilitation of aircraft parking aprons, taxiways and runways, including, but not limited to, the ® On, 0�"2 extension of Runways 16-34 and new construction of Taxiway "M", and the costs of land acquisition related thereto and associated rights in respect thereof and costs incident thereto; 11. The construction, reconstruction, rehabilitation, extension and upgrade of the Commission's infrastructure facilities, including its water, sewer, de- icing, drainage and stormwater management systems and other utilities; 12. The development and redevelopment of the areas formerly used by the Virginia Air National Guard, including the relocation of current Airport tenants and the construction and equipping of fixed base operators, and roadways, buildings, structures, hangars and facilities for aircraft storage, aircraft maintenance and aircraft assembly, and for lease to and use by governmental agencies and commercial and industrial entities and users, together with infrastructure in support thereof; 13. The acquisition of land for general airport purposes, construction, renovation or relocation of other functionally related and subordinate facilities in and around the Airport and the projects set forth above; and 14. The funding of debt service reserve and other reserve funds, the costs of design and engineering of any part of the Airport Development Program, and the costs of issuance of the Obligations referred to below, including the costs of any credit enhancement for such obligations and interest on them during and for up to one year after the completion of any of the projects set forth above. The Airport Development Program will provide better airport services to the inhabitants of the Participating Political Subdivisions, which presently consist of the City of Richmond and the Counties of Chesterfield, Hanover and Henrico. The Airport Development Program will also promote the welfare, convenience and prosperity of the inhabitants of the Participating Political Subdivisions and the Commonwealth of Virginia, and the increase of their commerce. The Commission anticipates that it will finance or refinance all or a part of the Airport Development Program through the issuance from time to time of its bonds, notes or other obligations in an aggregate maximum amount now estimated not to exceed $750,000,000. As described further below, the Commission contemplates that it may also issue bonds, notes or other obligations to refund any bonds, notes or other obligations issued to finance or refinance the Airport Development Program, also in an aggregate maximum amount now estimated not to exceed $750,000,000. Any such bonds, notes or other obligations and refunding bonds, notes or other obligations are together referred to in this plan of financing as "Obligations". Obligations for initial financing or refunding may be issued at different times in several series of different amounts, with the timing, amounts and number depending on the Commission's need for funds and market conditions. The Commission expects that the first issuance of 0000,53 Obligations will occur no later than one year after the approval of the last Participating Political Subdivision to approve the issuance of the Obligations and the general purposes thereof and the last such issuance to occur no later than three years after the first issuance pursuant to the plan of financing. The Obligations may be issued on either a taxable or tax-exempt basis and may be secured by or payable (i) from the revenues of the Commission generally or certain designated projects or facilities on or about the Airport, (ii) exclusively from the income and revenues of the Airport Development Program's facilities or any part thereof, or (iii) from passenger facility charges approved by the Federal Aviation Administration and collected by or on behalf of the Commission. The Commission may additionally secure the Obligations by a pledge of any grant or contribution from a Participating Political Subdivision, the Commonwealth of Virginia or any political subdivision, agency or instrumentality thereof, any federal agency or any unit, private corporation, copartnership, association, or individual, as such Participating Political Subdivision, or other entities may be authorized to make under general law or by a pledge of any income or revenues of the Commission, or where such mortgage has been approved by the Participating Political Subdivisions, a mortgage of facilities of the Commission. The Commission may also obtain credit enhancement, such as bond insurance or letters of credit, to secure the Obligations, but it does not now contemplate that it will seek the moral obligation support of the Participating Political Subdivisions. The Obligations shall not be a debt of the Commonwealth of Virginia or any political subdivision thereof (including the Participating Political Subdivisions), other than the Commission, and neither the Commonwealth of Virginia nor any political subdivision thereof (including the Participating Political Subdivisions), other than the Commission, shall be liable thereon, nor shall such bonds be payable out of funds or properties other than those of the Commission. While the Airport Development Program likely will be financed ultimately through the issuance of the Commission's long term revenue bonds, the Commission anticipates that it will finance some or all of it initially through a short term credit facility, a line or lines of credit or bond anticipation notes. Accordingly, the plan of financing includes not only the issuance of bonds, note or other obligations in an aggregate amount now estimated not to exceed $750,000,000 to finance the Airport Development Program, but also the issuance of refunding bonds, notes or other obligations, also in an aggregate amount now estimated not to exceed $750,000,000, to refinance indebtedness issued to finance or refinance the Airport Development Program. The plan of financing also includes the refunding, if deemed advantageous or desirable by the Commission, of any or all of the Commission's outstanding indebtedness, including its General Airport Revenue Refunding Bonds — Series 2004, General Airport Revenue Bonds — Series 2001 (as amended in 2011), General Airport Revenue Refunding Bonds — Series 2005, General Airport Revenue Bonds — Series 2008, Passenger Facility Charge Revenue Bonds — Series 2006, Car Rental Facilities Revenue Bonds - Series 2000, or amounts outstanding from time to time under the Commission's line of credit, all of which financings previously have been approved by the Participating Political Subdivisions through approval of previous Commission plans of finance. ()()0 5 A CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 9, 2013 Item Number: 9.C.1.d. Subject: Resolution Recognizing the Honorable Daniel A. Gecker as 2012 Chairman of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: This resolution will recognize Mr. Gecker for his outstanding leadership as 2012 Chairman of the Chesterfield County Board of Supervisors. Preparer: Janice Blakley Attachments: ■ Yes Title: Clerk to the Board ❑ No 0€00,55 RECOGNIZING THE HONORABLE DANIEL A. GECKER AS 2012 CHAIRMAN OF THE BOARD OF SUPERVISORS WHEREAS, the Honorable Daniel A. Gecker, Supervisor representing the Midlothian District, served as Chairman of the Board of Supervisors from January 2012 to December 2012 and during this period, demonstrated outstanding leadership and insight through many challenges and opportunities confronting the county, while responding to the needs of citizens and exhibiting an unwavering dedication to maintaining a high quality of life for Chesterfield County residents; and WHEREAS, under Mr. Gecker's Chairmanship, the county demonstrated leadership in managing its financial resources, as evidenced by the affirmation of Chesterfield County Utilities' AAA rating for water and sewer revenue bonds following an intensive review process by Standard and Poor's, making it one of only a few utilities in the nation to achieve a AAA rating on its revenue bonds from all three of the top rating services; realizing a cost savings of nearly $12 million through sealed bidding and negotiations conducted by the Purchasing Department on behalf of the county and schools; and adopting the FY2013 budget, allocating every new dollar to longstanding Board of Supervisors' priorities, with more than 60% for education, ensuring no impact on the classroom and restoration of previous pay reductions; and in large part, the remaining 400 of new revenues being dedicated to public safety, particularly highlighting four new police officers, apparatus and public safety career development funding; and WHEREAS, successes under Mr. Gecker's Chairmanship include receiving the Government Finance Officer Association's Certificate of Achievement for Financial Reporting for the 31St consecutive year for the county's Comprehensive Annual Financial Report; being selected for the 6th consecutive time as one of the 100 Best Communities for Young People by America's Promise Alliance; ranking Number 16 on Training Magazine's Top 125 listing of organizations providing outstanding employee development opportunities; ranking in the Top 10 for the 2012 National Night Out by the National Association of Town Watch; receiving the Excellence in Virginia Government Award for Innovation in Government for the "My Business Starts Here" Program; receiving the American Water Works Association's Public Communications Achievement and Community Relations Award for the Route 10/Beach Road water line construction project, acknowledging the effective communication techniques and extra efforts of the Utilities Department related to customer service during the project; Public Affairs receiving 8 National Association of County Information Officers (NACIO) Awards; and the county receiving 11 NACo Achievement Awards, one VACo Achievement Award; and WHEREAS, other successes under Mr. Gecker's Chairmanship include timely and successfully adopting a new Comprehensive Plan for the county that will guide its future growth and development while maintaining a high quality of life for residents and businesses; groundbreaking for the replica 1611 Church and Meeting Hall at Henricus Historical Park; opening of the Greater Richmond Aquatic Partnership's 50,000 square -foot Collegiate School Aquatics Center; approving a contract to purchase the Historic Point of Rocks house site on the Appomattox River; completing the county's second Build -A -House project; adopting floodplain ordinance amendments, allowing residents to continue participating in the National Flood Insurance Program; completing $130 million in upgrades to the Falling Creek and Proctors Creek Wastewater Treatment Plants, bringing the plants into compliance with nutrient concentration and waste load allocation limits mandated by state legislation; 00005G and approving the development of the Intermediate Care Facility (ICF -MR) through the Capital Improvement Program; and WHEREAS, service enhancements to benefit county citizens include implementing several system upgrades to Mental Health Support Services' Information System/ Electronic Health Record to enhance billing and clinical functions; launching parenting. chesterfield.gov, providing easier access and connecting residents to helpful parenting resource information; dedicating and opening for public use the historic Mid -Lothian Mines replica headstock and amphitheater; completing the sidewalk project in front of Robious Elementary and Middle Schools, as part of the "Safe Routes to Schools" initiative; and replacing an aging SCUBA Rescue Team Response Vehicle, to provide for the safe and efficient response to assist the citizens of Chesterfield County, as well as the Commonwealth of Virginia; and WHEREAS, major economic and community development successes include the announcement of 8 economic development projects, more than $273 million in investment and 332 new jobs; the opening of Amazon.com's $85 million fulfillment center and groundbreaking for Capital One's $150 million data center in Meadowville Technology Park; Honeywell's announcing an investment of $27.5 million to expand its Advanced Fibers and Composites operation; Sabra Dipping Company's announcing the construction of a global "Center Of Excellence" and Research and Development facility, as well as an expansion of its current production facility; partnering with the Virginia Department of Transportation to match $10 million in state funding to provide $20 million in road improvements; and completing a number of road projects, including widening of Route 10 from Frith Lane to Greenyard Road; widening of Powhite Parkway/Old Hundred Road from Route 288 to Watermill Parkway and installing a traffic signal at Brandermill Parkway; extending Port Walthall as an Economic Development Access Fund project; providing intersection improvements at Route 1 and Willis Road; and realigning a substandard curve on Chalkley Road; and WHEREAS, the successful year culminated with a number of exciting events, including the opening of Uptown Alley's $20 million entertainment complex at Commonwealth Centre and the $18 million Kroger Marketplace in Stonebridge, as well as the historic Whistle Stop Train Tour celebration at Ettrick Train Station of the new Amtrak Virginia service connection from the Hampton Roads area to Amtrak's Northeast Corridor. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the county's many accomplishments and applauds its 2012 Chairman, the Honorable Daniel A. Gecker. AND, BE IT FURTHER RESOLVED that the Board of Supervisors does hereby present Mr. Gecker with a plaque recognizing his distinguished service as chairman from January 2012 to December 2012. 00000 57 may. rtca+ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: January 9, 2013 Item Number: 9.C.2. Subiect: Page 1 of 2 Award of Contract and Appropriation of Funds for Documenting the Location and Mapping the Storm Drainage Systems Throughout Chesterfield County County Administrator's Comments: County Administrator: The Board is requested to award a contract to World View Solutions, Inc. and to appropriate funds for documenting the location and mapping the storm drainage systems throughout Chesterfield County. Summary of Information: In order to effectively address the upcoming Chesapeake Bay Total Maximum Daily Load (TMDL) pollutant reductions required under the county's Municipal Separate Storm Sewer System (MS4) permit, specific documentation of the location of storm drainage systems and associated outfalls is necessary, not only for water quality but to properly respond to illicit discharges and to help with the Environmental Engineering Department's drainage maintenance operations. A request for proposals to map the county's storm drainage system was issued, and 15 firms submitted proposals. Of the 15 proposals received, the top three proposals were reviewed in further detail. After further evaluation of the proposals and negotiations with the three firms, it was determined that World View Solutions, Inc. was the most qualified applicant to take on this task. Preparer: Richard M. McElfish Preparer: Allan M. Carmody Attachments: ❑ Yes Title: Director, Environmental Engineerinq Title: Director, Budget & Management ■ No # 00058 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The price for mapping the storm drainage systems in the county is $295,691.83 and includes VDOT right of way, privately maintained commercial systems and county maintained systems. Funding for this project was made available from FY2011 results of operations set aside by the Board of Supervisors for stormwater mitigation activities. Staff Recommendations: Staff recommends the Board of Supervisors award a contract to World View Solutions, Inc. in the amount of $295,691.83 and appropriate previously reserved funds for this purpose. District: Countywide ()()()CoS9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 9, 2013 Item Number: 9.C.3. Subiect: Award of Contract for Maintenance and Repairs at the Bensley and Rivers Bend Fire and Emergency Medical Services Stations County Administrator's Comments: County Administrator: The Board is requested to award a contract to Possie B. Chenault Inc. in the amount of $114,339, for maintenance and repairs at the Bensley and Rivers Bend Fire and EMS stations. Summary of Information: The Bensley and Rivers Bend fire stations have been identified as facilities where the apparatus ramps and driveways have deteriorated over time. This deterioration has led to potholes and standing water, which presents an increased risk of damage to fire apparatus and other vehicles using these paved surfaces. The contractor will replace existing deteriorated asphalt paving at the rear of the Bensley Fire and EMS station with concrete paving. The contractor will replace deteriorated asphalt paving along the side of the Rivers Bend Fire and EMS station with a more suitable heavy duty asphalt paving. A total of 10 bids were received and at the recommendation of Purchasing, one vendor was chosen. The selected contractor is the lowest, responsive and responsible bidder for the listed fire stations. Sufficient funding for the paving work is available in the fire department's capital improvement budget. Preparer: Edward L. Senter, Jr. Preparer: Allan M. Carmod Attachments: 17 Yes 0 No Title: Chief, Chesterfield Fire and EMS Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 9, 2013 Item Number: 9.C.4. Subject: State Roads Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state roads acceptances. Summary of Information: Matoaca District: Collington Section 15 Heart Quake Section 1 at Foxcreek - Remainder Heart Quake Section 2 at Foxcreek Prescotts Level Section 1 at Foxcreek Preparer: Richard M McElfish Attachments: 0 Yes FINo Title:—Di rector, Environmental Engineering a mralam � 1,,. .; r - �e � n :17. �T- Ir T JL�7 iik� CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 9, 2013 Item Number: 9.C.5. Subiect: Request to Quitclaim a Portion of a Sidewalk Easement Across the Property of Economic Development Authority of the County of Chesterfield County Administrator's Comments: County Administrator: V Board Action Reauested? Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a sidewalk easement across the Property of Economic Development Authority of the County of Chesterfield. Summary of Information: Economic Development Authority of the County of Chesterfield has requested the vacation of a portion of a sidewalk easement across its property as shown on the attached plat due to a revised layout of multi -family development in Stonebridge. This request has been reviewed by the Planning Department. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: ■ Yes FINo # 000OGG I I A Plotted on 12/72/2012 2:17 PM I by MariWn Farmer I F ymR Ilb c m I .gym. � gym+ 20000 �6�i Lz F ZL 24z o'Qo m m Z Cb rnAz ay m 3 N V! ., ,6ipC O NLu�•o nam rnj,o ��i m aQ N��`zi� n y`; Cmi m W � Xm 00�OQa° w o,�� m a5. bi m m t",i 0•• m N p " g a N rj Stonebridge Plaza Avenue a (Variable width private road N with Public access easement) tangy.-ro mEnrowrHuue oFccovtiuoRrv� n y 0 \ ------------- Y � r tom 22�iti T- . nm m N13'25'37"W 165.43' � z m VA N m om2 � n 0 Q $ - 3 , n / O \ 18 & ar \ nm P m p y A N13'25'37"W 165.43' N � u $ - 3 �@ o 1npa0?c n w oW0G1 �O a rj N NOVmrO .�.. 0w O 'w. pi �em�a tj r -7 A O°r023 n' �t � a�S�°,Fo �� I 'ay a�aa�,�a-o I -- -- — --- �m-- nm :. tmo�omti AA e2 t��gnc m� I gv L7 a I 20, b 0 n 2 b N ZL N ��,lDr Am F m p O�$�0 ZL M Ln to F- g�'o ZM N; x N Z / a rn V I O Fl H n M 0 mVss"n z ��a M > zp � o � n Z� z rws wuvnxc mrPrnm �r rxr TIM MONS GROUP •"' °°x�;o~°TM°°°p°°� �xro..n� • h raor mdse: mh..y, sdn mo lxrn�onv.w zsz:s • • � eo.so°asoo ris aoasca.rora ..s..°mmo,,,.�o,,, 00f CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 9, 2013 Item Number: 9.C.6. Subiect: Approval of Lease Assignment to TowerCo 2013 LLC County Administrator's Comments: County Administrator: Authorize the County Administrator to execute a lease assignment for the communications tower at Bensley Park. Summary of Information: On March 9, 2011 the Board approved a lease with New Cingular Wireless for a communications tower at Bensley Park. New Cingular Wireless requests approval to assign the lease to TowerCo 2013 LLC. TowerCo 2013 LLC will assume all obligations and liabilities in the agreement. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: ■ Yes F-1No 00 () Cbs9 - \ ['�Oft\ - i �/ f j \ - .� Rift d ROM i� �� W at&t December 19, 2012 Mr. John Harmon Real Property Manager Chesterfield County, Virginia P.O. Box 608 Chesterfield, VA 23832 AT&T Mobility Vlrginta/west Virginia Market Office 4801 Cox Road, Suite 300 Glen Alien, VA 23060 Re: Lease Agreement dated October 24, 2012 (the "Lease"), by and between County of Chesterfield ("Lessor") and New Cingular Wireless PCS, LLC ("Lessee") — AT&T Site ID: R1730 I FA# 10103065— Chesterfield County Bensley Park Tower Site Dear Mr. Harmon: After careful consideration, New Cingular Wireless PCS, LLC ("AT&T") has decided to assign the above referenced Lease to TowerCo 2013 LLC ("TowerCo"). TowerCo is a leading independent owner and operator of wireless and broadcast communication sites with a portfolio of approximately 120 owned or managed sites. Pursuant to the Lease, your consent is required for such assignment. Therefore, we request that you sign below to acknowledge consent and return a copy of this letter by any of the following means: Scan and email to caroi.murphy@att.com; or Write "Attn: Carol Murphy" across the top of the letter and fax to (804) 418-7502; or Mail to AT&T, Attn Carol Murphy, 4801 Cox Rd, Suite 300, Glen Allen, VA 2300 If you have any questions about the assignment to TowerCo or TowerCo in general, please feel free to contact me or Mike O'Connor, Director, Business Development for TowerCo at (813) 4539878 / MO'Connor@towerco.com. You may also wish to visit www.towerco.com for more information about the company. We appreciate your time and thank you for anything you can do to expedite the execution and delivery of a copy of this letter. TowerCo is anxious to take ownership of the project and continue the site development work necessary to bring it to completion. Qar erely, ol A. Murphy l Estate Manager, Constru - and Engineering (804) 290-5015 / carol.murphy@att.com Consent to Assignment is Hereby Given: Date: Deputy County Administrator PreA sP^rsa el w! us. aymgc Team Mo on -, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA �RCiN' Meeting Date: January 9, 2013 Item Number: 9.C.7. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 30' overhead easement across Crestwood Elementary School property at 7600 Whittington Drive. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 30' overhead easement across Crestwood Elementary School property at 7600 Whittington Drive to provide service at Crestwood Elementary School. This request has been reviewed by county staff, school administration and Comcast Cablevision. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1No # 600-0072 7 ` I ,-,4,RPII Si � 'o FN OL Fm OWNER'S INITIALS Legend — — — —Location of Boundary Lines of Right—of—Way 30' in Width. —�—Indicates Property Line is Right—of—Way Boundary in Width. Page 5 of 5 COUNTY OF CHESTERFIELD 7600 WHITTINGTON DR. GPIN# 7627162876 -� 'DRIVE ImAvo VIOT to Accompany Right -of -Way Agreement VIRGINIA ELECTRIC AND POWER COMPANY doing business as Dominion Virginia Power OH/UG MIDLOTHIAN District—Township—Borough County—City State MIDLOTHIAN CHESTERFIELD VA Office Plot Nurn er RICHMOND 00-12-0418 Estimate um er Grid Number 7489712 G2301 ae By 12/5/2012 M. ALLEN 000074 -- CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 9 AGENDA Meeting Date: January 9, 2013 Item Number: 9.C.8. Subject: Designation of Right of Way for Harrowgate Road County Administrator's Comments: County Administrator: Board Action Requeste . Designate right of way for Harrowgate Road and authorize the County Administrator to execute the declaration. Summary of Information: As a condition of site plan approval for Harrowgate Road Fire Station #21, it is necessary that a parcel of county property containing 0.083 acres be designated as public right of way. This request has been reviewed by the Fire Department and the Site Plan Team. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: ■ Yes F-1No Title: Real Property Manager #0000,!5 4JF 9 wom "MMI p[ I It T Z� ,-A I Im o0ordso CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 9, 2013 Item Number: 9.C.10. Subject: Initiate an Application for a Variance to the Required Side Yard Building Setback for an Existing Accessory Structure (Garage) in a Residential (R-15) District, Located at 14541 Skybird Road County Administrator's Comments: County Administrator: Initiate an application for a variance to the required side yard building setback for an existing accessory structure (garage) on property located at 14541 Skybird Road (Tax ID 780-638-1058), in a Residential (R-15) zoning district, and to appoint Kirkland Turner, Director of Planning, as agent for the Board of Supervisors for the purpose of this application and waive disclosure. Summary of Information: Mrs. Jaeckle is requesting that the Board initiate an variance to permit an existing garage constructed in 2002 yard setback of less than the required fifteen feet for a twelve feet in height. application for a to remain at a side structure exceeding Preparer: Kirkland A. Turner Title: Director of Planning Attachments: ■ Yes F-1 No #f�0(0co 811. E Pp1Nj GSE�TION 3 JOSEPH J. HOLT TRUSTEE ej \9�p GPIN1781637654100000 FQSF�ITY 2C DB:3814 PG.574 \�MFNT �\ `` Np 15004 BRANDERS BRIDGE ROAD U0, 3. S3. I BRANCH g S �0or Iv \SFR F` ��CF�ID �q N �F STANLEY C, KENNEDY SHERRIE R. KENNEDY GPIN1780638198300000 DB:1902 PG.763 14531 SKYBIRD ROAD mo ROBERT L. TAPP \ JUDY A. TAPP / GPIN:780638105800000 w DB11997 PG.1979 w 14541 SKYBIRD ROAD Li ti r+i EXISTING n 2 STORY o ELVIN P. JACKSON JR. FRAME GARAGE MARY G, JACKSON 3 GPIN:780638053700000 X55 o DB:1638 PG.229 M 14551 SKYBIRD ROAD 10.4 ry 39 3.5t ACRES M ru 1L18182' 11818 163.43' R=1125.0' - —Nl4'S ' " SKYBIRD ROAD ----- MAP SHOWING THE LOCATION OF A GARAGE ON LOT 39, SECTION 3, "GLEBE POINT" IN THE MATOACA DISTRICT OF CHESTERFIELD CO., VA. f c 0 Virginia Surveys P.O. BOX 118 CHESTERFIELD, VA 23832 (804) 748-9481 COPYRIGHT © VIRGINIA SURVEYS All rights reserved. DATE: 1-8-13 CERTIFIED BY JEFFREY K. FLOYD VIRGINIA CERTIFICATE NO. 001905 fEFFREY K YD 'Z No. 001905 1-8-13� t�D SURNE�O4 SCALE: 1 "=100' JOB NO. 11119569 1-n ERR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 9, 2013 Item Number: 9.0.11. Subigct: Appropriation of Road Cash Proffer Funds and Award of a Construction Contract for the Newbys Bridge Road Realignment and Turn Lanes at Jacobs Road Project County Administrator's Comments: County Administrator: The Board is requested to appropriate an additional $50,000 in road cash proffers from Traffic Shed 7 funds and authorize the award of a construction contract to Colony Construction for the Newbys Bridge Road Realignment and Turn Lanes at Jacobs Road Project. Summary of Information: In December 2010, the Board approved the design of the Newbys Bridge Road Realignment and Turn Lanes at Jacobs Road Project, and authorized staff to award a construction contract, up to $650,000. Bids for the project were received on December 11, 2012 (see attachment). The lowest responsive and responsible bid of $695,777 was submitted by Colony Construction. The bid is approximately 1526 less than the most recent engineer's estimate. (Continued on next page) Preparer: R.J.McCracken Preparer: Allan M. Carmody Attachments: 0 Yes Title: Director of Transportation Title: Director, Budget and Management D No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: ( Continued) Staff does not believe re -advertising the project will result in a reduced construction bid and therefore recommends the Board award the contract to Colony Construction for $695,777. An additional $50,000 in road cash proffers (Shed 7) should be appropriated to the project to cover the construction bid and any contingencies on the project. Sufficient road cash proffer funds are available in Shed 7. Recommendation: Staff recommends the Board: 1) Appropriate $50,000 in road cash proffers from Shed 7 to the project, and 2) Approve the award of a $695,777 construction contract to Colony Construction. District: Dale 000089 Newbys Bridge Road Realignment and Turn Lanes at Jacobs Road Project PROJECT REVENUE SOURCE AMOUNT Road Cash Right -of -Way Proffers, Shed 7 $754,724 (6/28/06) $500,000 Road Cash Construction Engineering Proffers, Shed 7 $813,000 (12/01/10) $550,000 Proposed Construction Contingency Appropriation, $50,000 Road Cash $1,567,000 Proffers, Shed 7 Total $ 1,617,000 PROJECT ESTIMATE ORIGINAL UPDATED Preliminary Engineering $103,000 $110,000 Right -of -Way $215,000 $110,000 Utility Relocation $500,000 $535,000 Construction Engineering $99,000 $66,223 Construction $550,000 $695,777 Construction Contingency $100,000 $100,000 Total $1,567,000 $1,617,000 BIDS Contractor Bid Colony Construction $695,777.00 Virginia Concrete $727,224.00 E.J. Wade Construction $729,398.82 Shoosmith Construction $844,000.00 Dickerson Construction $930,500.00 085 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: January 9, 2013 Item Number: 9.0.12. Subigct: Page 1 of 2 Set a Public Hearing Date to Consider the FY2014 Transportation Alternative (Enhancement) Project County Administrator's Comments: County Administrator: The Board is requested to set January 23, 2013 as a public hearing date to consider the FY2014 Transportation Alternative (formerly Enhancement) Project. Summary of Information: With the adoption of MAP -21, three programs - Safe Routes to School, Enhancements and Recreational Trails - have been restructured into one program called Transportation Alternatives. Transportation Alternatives includes changes to eligible project categories and the distribution of funds. Projects eligible for Transportation Alternatives funding include: • on -road and off-road pedestrian and bicycle facilities • Safe routes for non -drivers (children, older adults and individuals with disabilities) to access daily needs • Conversion of abandoned railway corridors to bike and/or pedestrian trails • Construction of turnouts, overlooks and viewing areas • Historic preservation and rehabilitation of historic transportation facilities Preparer: R.J. McCracken Preparer: Allan M. Carmody Attachments: Yes • Inventory/control/removal of outdoor advertising • Vegetation management to improve safety, prevent against invasive species and provide erosion control • Archaeological activities relating to impacts from implementation of an eligible transportation project • Environmental mitigation to address stormwater management, water pollution prevention due to road construction or runoff and/or wildlife protection Title: Director of Transportation Title: Director of Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) VDOT anticipates $22 million in Transportation Alternatives funding for FY14. Half of the funding will be distributed among Commonwealth Transportation Board (CTB) members for allocation to existing projects only. The other half will be distributed, based on population, among the state Metropolitan Planning Organizations (MPO) or to CTB at -large members for allocation to areas of the state not within a Transportation Management Area. VDOT has indicated that about $1 million will be available to the Richmond MPO and $170,000 to the Tri -Cities MPO. Only the Richmond MPO will be accepting applications for new projects. Transportation Alternative Projects are financed with 80 percent VDOT funds and a minimum 20 percent local match. The local match is usually provided from county funds, from other sources, and/or from in-kind contributions. VDOT staff will review project applications for eligibility and the MPO will select projects for funding. The details of the MPO selection process are not known at this time. The anticipated deadline for applications is March 1, 2013. Last year, the county requested and received $380,000 in Enhancement funds for the Cogbill Road (Howell Drive to Meadowbrook High School) Sidewalk Project, in the Dale district. The county is awaiting authorization from VDOT to begin design of the project. As discussed previously with the Board, staff recommends following a magisterial district rotation for project selection as follows: Clover Hill, Midlothian, Bermuda, Matoaca, Dale. This year's staff -recommended project is the Smoketree Drive (Community Recreation Center to the Church of the Epiphany main entrance) Sidewalk, estimated at $588,000, in the Clover Hill district. If selected and approved, this project requires a local match of $117,600, which is currently available in the General Road Improvement Account. Recommendation: Staff recommends the Board set January 23, 2013, as a public hearing date to consider the FY2014 Transportation Alternative (Enhancement) Project and authorize the advertisement for that hearing. District: Countywide oofyo58 m CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: January 9, 2013 Item Number: 10.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Reguest&d: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 10-0160 Project Name: The Villas at Westerleigh, Section 2 Location: Westerleigh Parkway Developer: Westerleigh, LLC Contractor: Piedmont Construction Company, Inc. Contract Amount: Water Improvements - Wastewater Improvements - $14,500.00 $16,350.00 District: Matoaca Preparer: William O. Wright Title: Assistant Director of Utilities Attachments: Yes ■ No # 000050 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued 2. Contract Number: 10-0186 Project Name: Branch's Bluff, Section 2 Location: Hopkins Road and Branch's Bluff Drive Developer: Branch's Bluff Development Company, LLC Contractor: Landfall Economic Renewal LLC Contract Amount: Water Improvements - Wastewater Improvements - District: 3. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 4. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount District: Dale 11-0101 Whitten Fiat and Jeep Addition, Phase 1 11701 Midlothian Turnpike Whitco, LLC R.M.C. Contractors, Incorporated Water Improvements - Wastewater Improvements - Midlothian 11-0118 Whitten Fiat and Jeep Addition, Phase 2 11701 Midlothian Turnpike Whitco, LLC R.M.C. Contractors, Incorporated Water Improvements - Midlothian $32,700.00 $65,918.00 $12,595.00 $3,429.00 $9,300.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) 5. Contract Number: 12-0078 Project Name: Ashton Creek Winery Page 3 of 3 Location: 14401 Jefferson Davis Highway Developer: William K. Thibault and Lori S. Thibault Contractor: Over the Edge Ltd. Contract Amount: Water Improvements - $29,425.00 Wastewater Improvements - (Private) District: Bermuda 6. Contract Number: 12-0103 Project Name: VADC (Capital One) Location: 1401 Meadowville Technology Parkway Developer: Capital One, N.A. Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - Wastewater Improvements - District: Bermuda $290,113.61 (Private) 000092 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 9, 2013 Item Number: 10.6. Subject: Report on Status of General Fund Projects, District Improvement Funds, County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Balance, Reserve for Future Capital and Lease Purchases Preparer: James J. L. Stegmaier Title: County Administrator Attachments: ■ Yes ❑ No # iC10��aq3 CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances January 9, 2013 % of General Fund Fiscal Year Budgeted Expenditures* 2009 $53,495,000 7.7% 2010 $53,495,000 8.1% 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS January 9, 2013 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2012 BEGINNING JULY 1, 2011 4/13/2011 FY2012 Budget Addition 13,552,500 17,580,585 4/13/2011 FY2012 Capital Projects (13,352,500) 4,228,085 8/24/2011 Construction of first phase of Mary B. Stratton Park (391,735) 3,836,350 11/9/2011 Chesterwood-Cogbill Rd Drainage Improvements (change order (32,066) 3,804,284 1/11/2012 Chesterwood-Cogbill Rd Drainage Improvements (change order (20,204) 3,784,080 4/25/2012 Point of Rocks Property Maintenance (85,000) 3,699,080 6/27/2012 Mary B. Stratton Park Sports Fields additional work (210,000) 3,489,080 FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 000095 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS January 9, 2013 District Maximum Carry Over from Prior Years FY2013 Appropriation Funds Used Year to Date Items on 1/9 Agenda Balance Pending Board Approval Bermuda $21,566 $33,500 $15,345 $3,008 $36,713 Clover Hill 37,500 33,500 0 0 71,000 Dale 37,391 33,500 16,959 0 53,932 Matoaca 37,500 33,500 6,390 0 64,610 Midlothian 37,500 33,500 0 0 71,000 County Wide 0000,9 000097 Prepared by Accounting Department December 31, 2012 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Outstanding Date Original Date Balance Bye an Description Amount Ends 12/31/2012 04/99 Public Facility Lease—Juvenile Courts Project $16,100,000 01/20 $6,475,000 (Refinanced 10/10) 03/03 Certificates of Participation* — Building Construction, Expansion and Renovation 6,100,000 11/23 950,000 03/04 Certificates of Participation* — Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 11/15 2,630,000 10/04 Cloverleaf Mall Redevelopment Project 16,596,199 10/13 16,596,199 12/04 Energy Improvements at County Facilities 1,519,567 12/17 780,089 05/05 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11/24 4,010,000 05/06 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 5,905,000 08/07 Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 16,380,000 06/12 Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 19,755,000 11/24 19,635,000 *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED 130.715.766 73.361.288 PENDING EXECUTION Approved Description Amount None 000097 R49 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 9, 2013 Item Number: 15.A. Subiect: Resolution Recognizing the Highlands -Massey Classic Committee for Its Outstanding Fundraising Efforts County Administrator's Comments: County Administrator: Wj 67 Board Action Requested: Mr. Holland requests that the Board of Supervisors adopt the attached resolution recognizing the Highlands -Massey Classic Committee. Summary of Information: The Highlands -Massey Classic Committee has raised more than $1.5 million over the past seven years, which has been designated for breast cancer and head, neck and throat cancer research and treatment at the Massey Cancer Center at Virginia Commonwealth University. Preparer: Don Kappel Attachments: ■ Yes 1-1 No Title: Director. Public Affairs # OOOC+98 RECOGNIZING THE HIGHLANDS-MASSEY CLASSIC COMMITTEE FOR ITS OUTSTANDING FUNDRAISING EFFORTS WHEREAS, the Massey Cancer Center located at Virginia Commonwealth University is one of the nation's leading cancer research facilities; and WHEREAS, VCU Massey Cancer Center is one of only 67 National Cancer Institute -designated cancer centers; and WHEREAS, that status places VCU Massey Cancer Center among the top four percent of all cancer centers in the United States; and WHEREAS, one of every two men, and one of every three women, will have some form of cancer in their lifetime; and WHEREAS, here in the Richmond Metropolitan Area, the VCU Massey Cancer Center is a highly regarded place of hope and treatment; and WHEREAS, many past, present and future Chesterfield County residents' lives have benefitted and will continue to benefit from research and treatment at VCU Massey Cancer Center; and WHEREAS, over the past seven years, the Highlands -Massey Classic has raised more than $1.5 million; and WHEREAS, this series of dinners, auctions and golf events held at the Highlands Golf Course in Chesterfield County; holiday house tours and a 5K run in the community has been made possible by more than 150 volunteers; and WHEREAS, all funds raised from the Highlands -Massey Classic are designated for breast cancer and head, neck and throat cancer research and treatment; and WHEREAS, a wing in the Goodwin Research Laboratory at VCU Massey Cancer Center has been designated as the Highland -Massey Classic Research Wing. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 9th day of January 2013, publicly recognizes the exemplary achievements of the members of the Highlands -Massey Classic Committee, and on behalf of all Chesterfield County residents, thanks them for their outstanding fundraising efforts, which have made it possible for the VCU Massey Cancer Center to continue the vital research necessary to prevent and treat these types of cancer. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the Highlands -Massey Classic Committee, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000+99 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 9, 2013 Item Number: 153. Subiect: Resolution Recognizing the L.C. Bird Skyhawks Varsity Football Team for Its Superior Achievement and Outstanding Representation of Chesterfield County County Administrator's Comments: County Administrator: The Honorable Jim Holland requests that the Board of Supervisors recognize the 2012 L.C. Bird Skyhawks Varsity Football Team for its superior achievement and outstanding representation of Chesterfield County. Summary of Information: The L.C. Bird Skyhawks Varsity Football Team finished the regular season with a 14-0 record and won the Dominion District Championship, the Central Region Division 6 Championship and was the Group AAA Division 6 State Champion. Preparer: Michael S. Golden Attachments: Title: Director, Parks and Recreation ■ Yes F-1No RECOGNIZING THE 2012 L.C. BIRD SKYHAWKS VARSITY FOOTBALL TEAM FOR ITS SUPERIOR ACHIEVEMENT AND OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, participation in high school sports has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, the citizens of Chesterfield County enjoy and support high school football; and WHEREAS, Mr. David Bedwell, coach of the L.C. Bird High School Varsity Football Team, completed his 13th year as coach with an overall record of 131 wins and 24 losses; and WHEREAS, under the guidance and direction of Mr. Bedwell and his staff, the 2012 L.C. Bird Skyhawks finished the regular season with a 14-0 record; and WHEREAS, the 2012 Skyhawks won the Dominion District Championship and the Central Region Division 6 Championship; and WHEREAS, L.C. Bird High School football teams have had outstanding success under Coach Bedwell's tenure, winning four Regional Championships, 12 District Championships and have been four -time state semi-finalists in the Virginia Division 6 AAA State Championships; and WHEREAS, for the first time in the history of the school, the 2012 L.C. Bird Skyhawks Varsity Football Team won the AAA Virginia Division 6 Championship title. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 9th day of January 2013, publicly recognizes the 2012 L.C. Bird High School Varsity Football Team for its superior achievement and its outstanding representation of Chesterfield County, commends the team for its commitment to excellence and sportsmanship, on behalf of the citizens of Chesterfield County, and expresses best wishes for continued success. 00C)lOD CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1748 Meeting Date: January 9, 2013 Item Number: 15.C. Subiect: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Thomas W. Payne III, Troop 2877, sponsored by Chester Presbyterian Church, Mr. Stuart McClaskey Mapes and Mr. Jonathan Montraville Wert, both of Troop 1810, sponsored by the Church of the Epiphany, and Mr. Howard P. Estes, III, Mr. Zachary Louden Reyes, Mr. William Nelson Simmons, Mr. Michael Neal McMullen, Mr. Dalton Jared Lackey, Mr. Dylan Jacob Lackey, Mr. Ian Jared Coffin and Mr. Alan Zhang, all of Troop 876, sponsored by Mount Pisgah United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparer: Janice Blakley Attachments: ■ Yes Title: Clerk to the Board ❑ No WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Thomas W. Payne III, Troop 2877, sponsored by Chester Presbyterian Church, Mr. Stuart McClaskey Mapes and Mr. Jonathan Montraville Wert, both of Troop 1810, sponsored by the Church of the Epiphany, and Mr. Howard P. Estes, III, Mr. Zachary Louden Reyes, Mr. William Nelson Simmons, Mr. Michael Neal McMullen, Mr. Dalton Jared Lackey, Mr. Dylan Jacob Lackey, Mr. Ian Jared Coffin and Mr. Alan Zhang, all of Troop 876, sponsored by Mount Pisgah United Methodist Church, have accomplished those high standards of commitment and have reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Thomas, Stuart, Jonathan, Skip, Zachary, William, Mac, Dalton, Dylan, Ian and Alan have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 9th day of January 2013, publicly recognizes Mr. Mr. Thomas W. Payne III, Mr. Stuart McClaskey Mapes, Mr. Jonathan Montraville Wert, Mr. Howard P. Estes, III, Mr. Zachary Louden Reyes, Mr. William Nelson Simmons, Mr. Michael Neal McMullen, Mr. Dalton Jared Lackey, Mr. Dylan Jacob Lackey, Mr. Ian Jared Coffin and Mr. Alan Zhang, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. 000103 January 9, 2013 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Pastor Shawn Franco 2. 3. 9 5. Evening Session #2 (End of the Evening Agenda) 1. Bob Olsen 2. 3. 9 5. • from the Chesterfield Citizens of Cornerstone Assembly Of God 10551 Chalkley Road, Chester, Virginia RECOGNIZING, GIVING THANKS AND PRAYING FOR OUR COUNTY LEADERSHIP Whereas, Cornerstone Assembly Of God begins each new year in prayer for God's blessings and will to be done in our families and our community; and Whereas, Second Timothy 3:1-2 of God's Word tells Christians, "Remind the people to be subject to rulers and authorities, to be obedient, to be ready to do whatever is good, to slander no one, to be peaceable and considerate, and to show true humility toward all men. and Whereas, Romans 13:4 says, "The authorities are God's servants, sent for your good " ; and Whereas, First Timothy 2:1-4 says, "I urge, then, first of all, that requests, prayers, intercession and thanksgiving be made for everyone for kings and all those in authority, that we may live peaceful and quiet lives in all godliness and holiness. This is good, and pleases God our Savior, who wants all men to be saved and to come to a knowledge of the truth. " Whereas, 2 Chronicle 7:14 is our church's prayer commitment for the year which says, "If My people, who are called by My Name, will humble themselves and pray and seek My face and turn from their wicked ways, then I will hear from heaven and will forgive their sin and heal their land." NOW, THEREFORE, BE IT RESOLVED on behalf of the Chesterfield citizens of Cornerstone Assembly of God, this 9`h day of January 2013, the first meeting of the Chesterfield Board of Supervisors for the new year, that we are praying in the name of Jesus Christ for the blessing, wisdom and encouragement of God for the Board of Supervisors that they might honor God, His Word and His heart of love and compassion toward all peoples of our County. CORNERSTONE ild/J�c� Rev. Shawnranco on behalf of those that have signed this petition of thanksgiving and and the rest of a grateful congregation. Petition of Thanksgiving & Prayer From the Chesterfield Citizens of Cornerstone Assembly of God PRINT NAME SIGN NAME. DISTRICT OR ZIP CODE _ 7vo v3 460 3 -- C M AL h,ll MO, "\a �2�n J -Z -O � �?3� 23-k �rw) OA4'L Jcr-r- VV Dq Vi S IL Co. GV. y e �2 z3 z3 3 �CcJ - eu '1 _ 3 37 U C Petition of Thanksgiving & Prayer From the Chesterfield Citizens of Cornerstone Assembly of God PRINT NAME 18, SIGN NAME DISTRICT O. ZIP CODE It -to =-11p 'E W 3 ' •- . �I�1��! �- , , r I Gni _LMA` 0 5M r Petition of Thanksgiving & Prayer From the Chesterfield Citizens of Cornerstone Assembly of God PRINT NAME SIGN NAME DISTRICT OR ZIP CODE A MA _ ALL ---- - ------ 73� cam. 23'83� 2,3 Z---& -7 &aOe,q- 1A Ct"q vt--z-- q4" OV ca 0- V1 I ,lI Z-5 �0 (a A3 /l h rr �� 02 3&3 - --- tea^ �ars�al 2323 -- Coro d W /1ec I -- e �r k r - - - - _� ---- -- rl� � -- - - -- =- -- �2<3,)-3� - ,Z3a37 u Petition of Thanksgiving & Prayer From the Chesterfield Citizens of Cornerstone Assembly of God PRINT NAME SIGN NAME DISTRICT OR ZIP CODE A(" s /. k/ r,4-71Tp- `.7 <D fA vs377 © ►'h wS�_ Y �cea X33 -- r _ Y1,1k ---- - -- - - - -- 2 �B 3 C3 - - all � C5 VV NVIT5 rw- Petition of Thanksgiving & Prayer From the Chesterfield Citizens of Cornerstone Assembly of God PRINT NAME SIGN NAME DISTRICT OR ZIP CODE Tes 51 cc� 383 c T,)a1e, H. Shermr", man 2-32-3-7 6e", Cv�i�er - -- ----- - --- Z 3 2 3� -- -- ----- 2,3 PO 949 an mh 23.1 --------- �Dew, - - ----- DUUOV41�j DC9L2kJX7- ---2 3?, 3 aA d` GQA A�r� Petition of Thanksgiving & Prayer From the Chesterfield Citizens of Cornerstone Assembly of God PRINT NAME SIGN NAME DISTRICT OR Z�IPP CODE / - I�A 23 2 3 � - -- - re 6 a c,7 Au S JJ 4. Dc, v� s Z3 2.3 .23a_3 7 ;2V)7 2.32,37 Fe 3 i is Gul-es �.f��'1_►�-i-1_ _ -- _ - _ T ��_ _ - --- `2,.'3-�' 232-37 Petition of Thanksgiving & Prayer From the Chesterfield Citizens of Cornerstone Assembly of God PRINT NAME SIGN NAME DISTRICT OR ZIP CODE Zt 3 A /-Aok c-WZLtr c"I'-Fr-4ev) 2 3237 L6 3 3 a 3 3 saa- - � LK�- a 3a Yl i Z ro c ---- --- �2�3 Is 3 rte , Le ek- Z3 4�3 4� - �-� - - - - - = --- 2-39,31 - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 9, 2013 Item Number: 17.A. Subiect: Public Hearing Regarding Amendments to Chapter 19 of the Code of the County of Chesterfield, and Policy Regulating Alternative Financial Institutions County Administrator's Comments: County Administrator: Hold a public hearing to consider amendments to Chapter 19, and adoption of a policy regulating alternative financial institutions. Summary of Information: On November 15, 2012 the Planning Commission voted 5-0 to recommend approval of zoning ordinance amendments and a new policy regulating alternative financial institutions (AFIs). These businesses include: check cashing establishments; motor vehicle title lenders, pawnbrokers, payday lenders, and precious metals dealers. Proposed Ordinance: The proposed ordinance would: 1) define AFIs; 2) list AFIs as conditional uses in C-5 zoning districts; and 3) list consumer finance companies as conditional uses in C-5 zoning districts. These changes recognize AFIs as intensive land uses that warrant careful zoning review. The code currently requires conditional use approval for check cashing establishments and pawnbrokers. The proposed code amendment would extend this approach to motor vehicle title lenders, payday lenders, and precious metals dealers. Preparer: Kirkland A. Turner Attachments: E Yes 1:1 No Title: Director of Planning #000204 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 It should be noted that without the proposed ordinance amendment, zoning approval through the conditional use planned development process (for a use exception) would still be required for AFIs. Proposed Policy: The proposed policy would provide guidance for evaluating zoning applications for AFIs. This approach is similar to how the county addresses certain other intensive land uses such as communication towers. The policy would not apply to consumer finance establishments. The proposed policy addresses the following concerns: 1) Co -Location: Only one type of AFI could be located in a single building. However, payday lenders could offer check cashing services. 2) Comprehensive Plan Designation: AFIs would be limited to areas planned for intensive commercial development. 3) Distance Separation: AFIs would need to be located at least one mile apart, to encourage de -concentration of such uses. 4) Proximity to Residential Areas: AFIs could not be located next to residential uses, to encourage adequate separation. 5) Revitalization Areas: AFIs could not be located in revitalization areas. 6) Signage AFI signs would need to conform to sign packages in shopping centers, and could not display neon window signs (except "open" for business signs) . At the September 18, 2012 Planning Commission public hearing, sixteen (16) persons spoke regarding this proposal. Seven (7) persons, representing various AFI industry concerns spoke in support of the proposal, noting that the proposed policy would give the industry clear guidelines for doing business in the county. Nine (9) persons spoke in opposition to the proposal and/or the AFI industry, citing various concerns about the industry. In addition, a petition with 103 signatures was submitted in opposition to AFIs and "any changes that would permit these predatory lenders (to) operate within Chesterfield County..." The Commission determined that the county cannot categorically prohibit these land uses through zoning. In response to community concerns about these businesses, the Commission modified the draft policy to require additional spacing between such businesses, increasing the minimum distance separation from 2,000 feet to one mile (5,280 feet), and added co -location restrictions as summarized above. 0001-05 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-175 AND 19-301 RELATING TO ALTERNATIVE FINANCIAL INSTITUTIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-175 and 19-301 of the Code of the Counbg of Chester geld, 1997, as amended, are amended and re-enacted to read as follows: CHAPTER 19 ZONING ARTICLE III. DISTRICTS DIVISION 22. C-5 GENERAL BUSINESS DISTRICT Sec. 19-175. Conditional uses. The following uses may be allowed by conditional use in the C-5 District, subject to the provisions of section 19-13: (a) Any conditional use allowed in the C-3 District, unless previously permitted in the C-5 District. (b) Adult businesses. (c) Bendsmam Alternative financial institution. (d) Cheek ,.,,shngesta fish. ent—.Bondsman. (e,) Consumer finance companies. (e)M Motor vehicle consignment lots. (#)fgl Occult sciences (includes fortune tellers, palmists, astrologists, numerologists, clairvoyant, craniologist, phrenologist, card readers, spiritual readers, tea leaf readers, prophets and psychics). (g)(h Outdoor flea market. !1,\ D.,.<,.,L.re 0,.. (i) Travel trailer parks. 0) Subject to the following requirements, other uses which are not specifically enumerated in this chapter and which are of the same general character as the specifically enumerated uses allowed in this district. Before the planning commission and board of supervisors hear an application pursuant to this 2723:88787.1 1 0001.OG subsection, the director of planning shall consider, among other things, the following: the size and proposed configuration of the site; the size, height and exterior architectural appearance of any proposed structure or structures; noise; light; glare; odors; dust; outdoor activities; traffic; parking; signage; and hours of operation. Based on these considerations, he shall determine that the proposed use's operating characteristics are substantially similar to, and its impact on neighboring properties no greater than, the operating characteristics and impacts of the specifically enumerated uses allowed in this district. •• •, ARTICLE VI. DEFINITIONS Sec. 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: Alternative financial institution: Any check cashing establishment, motor vehicle title lender, pawnbroker, payday lender, or precious metals dealer, as defined in this chapter. •• • Consumer finance company: Any establishment, other than a bank, credit union, or savings and loan, engaged in the business of making loans to individuals for personal, family, household, or other nonbusiness purposes. Motor vehicle title lender: Any establishment engaged in the business of lending money secured by a non -purchase interest in a motor vehicle. •• • Payday lender: Any establishment, other than a bank, credit union, or savings and loan, engaged in the business of making short -maturity loans on the security f (i) a check, (ii) any form of assignment of an interest in the account of an individual at a depository institution, or (iii)y form of assignment of income payable to an individual, other than loans based on income tax refunds. Precious metals dealer: Any person or establishment defined as a dealer in County Code § 15-131 that is not accessory to a jewelry or coin store. (2) That this ordinance shall become effective immediately upon adoption. 2723:88787.1 2 000-107 DRAFT: ALTERNATIVE FINANCIAL INSTITUTION POLICY Planning Commission and Board of Supervisors Zoning Guidance (NOTE: The following general guidelines will be used for evaluation of zoning applications for alternative financial institutions. Compliance with these guidelines will not automatically address all site or operationally specific concerns associated with a particular zoning application. Additional conditions of zoning may be imposed and/or recommended to address such concerns, or to insure compliance with the Plan for Chesterfield or the purposes of the Zoning Ordinance.) A. Definition: Alternative financial institutions (AFIs) provide short-term, high -interest personal lending services. These institutions include: check cashing establishments (not including incidental check cashing), motor vehicle title lenders, pawnbrokers, payday lenders, precious metals dealers, and other businesses with similar business models and land use impacts that are not specifically enumerated by the Zoning Ordinance, as determined by the Director of Planning. AFIs do not include banks, credit unions, or savings and loan associations. B. Criteria: AFIs should be located in compliance with the following criteria and standards: Criteria Standards A maximum of one AFI shall be permitted in a single building. One Co -location type of AFI shall not offer services associated with another type of AFI. However, this provision shall not prohibit payday lenders from offering check cashing services. AFIs shall be located only in areas designated by the Comprehensive Plan Comprehensive Plan for General Business use. Special Designation consideration may be given to areas designated for Community Business use, based on proffered conditions providing adequate land use transition and compatibility. Distance Separation A minimum distance separation of 5,280 feet shall be provided between AFIs, as measured between closest property lines. Proximity to AFIs shall not be located on property that is contiguous to property Residential Uses designated on the Comprehensive Plan for residential use, or is zoned or developed for residential uses. AFIs shall not be located in any of the following areas: • Eastern Midlothian Turnpike Revitalization Areas • Eastern Route 360 Corridor (Route 150 to Route 288) • Ettrick / VSU • Meadowdale / Meadowbrook Area • Northern Jefferson Davis Corridor Revision Date: 12/12/12 000-108 • Signs advertising AFIs shall conform to approved sign packages (as applicable) within non-residential communities (e.g. Signage shopping centers). • AFIs shall not display exposed neon window signs other than "open" for business signs. Revision Date: 11/1/12 000109 Chesterlield oYour Community Newspaper Since 1995 P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterticidobserver.com • m[emcr. www.cnesienie uuv--- ... ADVERTISING AFFIDAVIT Client Descrytion Ad Size Cost (per issue) Chesterfield County Board of Supervisors TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, January 9, 2013, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons may appear and present their views concerning: An Ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and re-enacting Sections 19- 301 and 19-175 of the zoning ordinance related to alternative financial institutions. The amendment would define an alternative LN:Alt-Financial-Inst 12-26, 1-2 1/10P+.32 in. $317.76 financial institution as including check cashing establishments, motor vehicle title lenders, pawnbrokers, payday lenders, and precious metals dealers not accessory to a jewelry or coin store and allow these uses in a C-5 district by conditional use. The amendment further defines consumer finance companies and permits these uses in a C-5 district as conditional uses. Also to be considered is a policy with locational criteria such as co -location, separation distance, proximity to residential areas, prohibition in revitalization areas, and comprehensive plan designation, for alternative financial institutions. The proposed ordinance amendment is available for examination by the public in the County Administrator's Office and the Clerk to the Board's Office (Room 504) at the Lane B. Ramsey Administration Building, 9901 Lori Road, Chesterfield Virginia. If further information is desired, please contact Carl Schlaudt, Planning Manager, at (804) 318-8674, between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, November 9, 2012. The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 12/26/2012 & 1/02/2013 Sworn to and subscribed before me this gy-� day of 2013. Legal Affiant JJ T, Grooms Jr., Notary Public My commission expires: February 29, 2016 Commission I.D. 7182093 GRO •, i A NOTARY •'• S . PUBLIC REG # 7182093 IA n MY COMMISSION •, EXPIRES 2/29/2016 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA S\rnv Meeting Date: January 9, 2013 Item Number: 19. Subiect: Adjournment and Notice of Next Supervisors Countv Administrator's Comments: County Administrato?ed: Board Action Reaues Summary of Information: Preparer: Janice Blakley Attachments: El Yes Scheduled Meeting of the Board of Title: Clerk to the Board ■ No #