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2013-01-23 PacketJanuary 23, 2013 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Mark Allen 2. David Wilson 3. Doug Scheibe 4. Freddy Boisseau 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. CHESTERFIELD COUNTY ~°~~ BOARD OF SUPERVISORS Page 1 of 1 t . ~~ AGENDA ,~~ Meeting Date: January 23, 2013 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Attachments: ^ Yes Title: Assistant County Administrator No # County Administrator's Top 40's List II. I. Critical Proiects/Activities 1. ARWA Reservoir Project 2. Community Risk Analysis/Emergency Service Coverage 3. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 4. GRTC Service (matching funds in FY13 State Budget) -Funding for FY14 5. Irrigation Policies/Demand Management for Water Use 6. Jefferson Davis Streetscape Project - (next phase) - in process 7. Recycling Committee Recommendations 8. Private Sewer Treatment Facility 9. Sports Quest/River City Sportsplex 10. Total Maximum Daily Load (TMDL) Presentation to Board 11. Utilities Policies and Managed Growth Ongoing Proiects/Activities 1. 2013 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases -Phase II started 3/2012 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 10. Efficiency Studies -Countywide 11. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department 12. FinanciaUBudget Issues 13. Five Story/Three Story Building Renovations 14. Fort Lee Expansion 15. High Speed RaiUEttrick Train Station 16. Joint Meetings of Board of Supervisors/School Board 17. Magnolia Green CDA 18. RMA 19. RRPDC -Large Jurisdiction Committee 20. RRPDC -Transportation Strategies Work Group (work on hold) 21. Smith/Wagner Building 22. Sports Tourism Plan Implementation 23. UASI (Regional) ~~,~~ ~~~ Updated 1/15/13 County Administrator's Top 40's List III. Completed Proiects/Activities 1. Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 8/2008 3. Bow Hunting Restrictions - 2/24/2010 4. Business Climate Survey - 7/2008 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 9/2010 7. CBLAB Discussions -12/2009 8. Census 2010/Redistricting - 6/2011 9. Chesterfield Avenue Enhancements Phase 1 - 5/2011 10. Citizen GIS - S/2010 11. Citizen Satisfaction Survey -12/2008 12. Citizen Satisfaction Survey - 12/2010 13. Comprehensive Plan Adoption -10/2012 14. COPS Grants 15. DCR Erosion & Sediment Control Program - 3/11/11 16. Eastern Midlothian Re-development - Stonebridge (Phase 1) -Groundbreaking 10/25/11 - Streetscaping (Phase 1) -12/2011 17. Efficiency Studies -Fire Department and Fleet Management - 6/2008 18. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 19. Electronic Message Centers - 9/2011 20. Electronic Signs -1/2010 21. Board's Emergency Notification Process 22. Employee Health Benefits -Contract Rebid - 8/2011 23. FinanciaUBudget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 24. 457 Deferred Comp Plan (Approved) 25. Hydrilla Issue 26. Hosting of Hopewell Website 27. Impact Fees for Roads - 9/2008 28. In Focus Implementation - Phase I - 8/2008 29. In-Focus Implementation -Phase II (PayrolUHR) -12/2009 30. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 31. Jefferson Davis Streetscape Project - S/2010 32. Leadership Exchange Visits with City of Richmond 33. 2011 Legislative Program -adopted 11/30/2011 34. Low Impact Development Standards 35. Mass Grading Ordinance (canceled) 36. Meadowdale Library -11/2008 ®~ ~ ~ ~ ~ 37. Meadowville Interchange -Ribbon Cutting 12/15/2011 2 Updated 1/15/13 . County Administrator's Top 40's List 38. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 39. Minor League Baseball (new team) - 2/2010 40. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 41. Planning Fee Structure (General Increases) - 6/2009 42. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 43. Planning Fees (Holiday for Commercial Projects) - 8/2009 44. Police Chase Policy (Regional) - S/2010 45. Postal Zip Codes -Changes approved 4/2011, LISPS date of implementation 6/2011 46. Potential Legislation -Impact Fees/Cash Proffers -1/2009 47. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 48. Property Maintenance -Rental Inspection Program 49. Public Safety Pay Plans Implemented (Phase I) - 9/2008 50. Redistricting 2011 Calendar/Process Report 51. Regional Workforce Investment Initiative 52. Results of Operations -11/19/2010 and 11/2011 53. Sign Ordinance 54. Southwest Corridor Water Line - Phase I - 7/2008 55. Sports Tourism Plan -1/2010 56. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 57. Streetlight Policy -12/1/10 58. Ukrops Kicker Complex -soccer fields -Opened 8/2009 59. Upper Swift Creek Plan (Adopted) - 6/2008 60. Upper Swift Creek Water Quality Ordinances 61. VDOT Subdivision Street Acceptance Requirements - 7/2009 62. VRS Benefits for New Employees - 7/2010 63. Walk Through Building Permit Process -10/2009 64. Water Issues/Restrictions 65. Website Redesign - 6/2009 66. Wind Energy Systems - 3/10/2010 67. Wireless Internet Access in County Facilities - 9/2008 68. Watkins Centre 69. Woolridge Road Reservoir Crossing Project - S/2010 70. Ukrops Kicker Comples/GRAP Swimming Pool -Stratton Property -Pool opening March, 2012 ~~~~~~ Updated 1/15/13 ~``~. ~` y~' ~S ~ ;.., --Z~ ~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 23, 2013 Item Number: 5.A. Subject: Resolution Recognizing Mr. Randolph L. Emory, General Services, Fleet Management Division, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Emory will retire effective January 31, 2013, after providing more than 30 years of service to the citizens of Chesterfield County. Preparers Robert C. Key Title: Director of General Services Attachments: ^ Yes ~ No # p®~~~~~ RECOGNIZING MR. RANDOLPH L. EMORY UPON HIS RETIREMENT WHEREAS, Mr. Randolph L. Emory joined Chesterfield County in 1982 as a Fire Equipment Mechanic for the .Fire Department; and WHEREAS, Mr. Emory transferred to the Chesterfield County Department of General Services on March 8, 1992, during the fleet consolidation, where he continued to serve as a fire technician; and WHEREAS, Mr. Emory was promoted in 1997 to Vehicle Maintenance Supervisor in the Heavy Shop; and WHEREAS, Mr. Emory was promoted in 1999 to Automotive Maintenance Superintendent of the Light Vehicle Shop; and WHEREAS, Mr. Emory demonstrated his commitment to training and education by graduating from Chesterfield County's Total Quality Improvement University in 1999, and was selected as the County Employee of the Year; and WHEREAS, Mr. Emory was promoted in 2006 to School Bus Shop Superintendent; and WHEREAS, Mr. Emory served until 2011, and was then promoted to the Vehicle Consolidated Shop as the Automotive Maintenance Superintendent; and WHEREAS, Mr. Emory in his present role as Automotive Maintenance Superintendent of the Vehicle Consolidated Shop is responsible for managing resources to ensure customer satisfaction, thorough vehicle inspections, preventive maintenance, scheduled services, and repair for the county's 2,500 light and heavy vehicles; and WHEREAS, Mr. Emory accomplishes these challenging tasks by maintaining strong working relationships with customers, establishing priorities for work, assigning work to technicians and assisting technicians with complex repair and diagnostic problems; and WHEREAS, Mr. Emory was instrumental in technician technical training, certification, and occupational safety; and WHEREAS, Mr. Emory is a highly valued superintendent dedicated to providing consistent world-class customer service to Chesterfield County Government and Chesterfield County Schools, as well as to the public; and WHEREAS, Mr. Emory's service has been exemplified by knowledge, leadership and a "can do" attitude; and WHEREAS, in every role wherein Mr. Emory has been entrusted with supervisory authority and responsibility, the productivity, morale, and customer satisfaction have improved as a result of his leadership skills and professional knowledge. ~~~~~~ NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of January 2013, publicly recognizes the outstanding contributions of Mr. Randolph L. Emory, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Emory, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ref ~~~ ~'^~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 23, 2013 Item Number: 6.A. Subject: Work Session on the Proposed FY2014-2018 Capital Improvement Program County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the Proposed FY2014-2018 Capital Improvement Program. Summary of Information: A work session on the proposed Capital Improvement Program (CIP) has been scheduled for this date. The Program encompasses a five-year period, FY2014- 18 and proposes funding for new facilities, renovations and expansions of existing facilities, and transportation projects. The five-year plan proposes expenditures of $828.4 million. A breakdown of the CIP is as follows: General County Projects School Projects Utility Projects Five-Year Total Preparers Allan M. Carmody $201,354,600 347,698,200 279,384,000 $828,436,800 Title: Director, Budget & Management Attachments: ~ Yes ~ No Q-®~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Proposed CIP sets forth a plan for the acquisition, development, enhancement or replacement of public facilities to serve county residents. It also serves as a programming guide and is based on the county's adopted Public Facilities Plan with a particular emphasis on the Revitalization Element of the Comprehensive Plan. Availability of funds is driven by the county's adherence to financial and debt management policies established by the Board of Supervisors. Details of the plan will be reviewed at the work session. There is no action requested of the Board during the work session. A public hearing on the CIP is scheduled for March 20, 2013, followed by adoption on April 10th. The County Charter requires adoption of the CIP by May 1St ~®~~~•~~ 1/22/2013 FY2014 - FY2018 Proposed Capital Improvement Program j "Good Plans Shape Good I Decisions" ~ Lester R. Bittel J ~w~wn e 1/22/2013 ~~~~~~~ Funding Considerations Pro~•s~~ Play HB,~hslighSs ~~~~ ~ ~~B~ea~p F~ure~ing 6~~Is 1) Storm water mandate $37.4M for first 5 years of a 15 year initiative 2) School revitalization projects ~ $304M new debt over five years Requires additional revenue for annual debt service 3) State revenue sharing funds for roads $lOM local match only funded in FY2014 State funding uncertain in subsequent years 2 1/22/2013 Maximize Existing Facilities r~ru.. ,,... ~..nr~o~ ~ n~A~orc L?rel ifv c r.._ra:. ' "'' _:J ~- 4 / -~ ~: ~~ ~... f-~N=~. R '' . 1. Central Library completion of unfin ~ ` fished space 2. Eanes Pittman classroom conversion 3. Public Safety Training Center 4. Lane B. Ramsey building improvements for Police ~ 3 1/22/2013 f~ ~ u - 004 Referendum ~~f Rn~~l ~~Ng IPR~~~R~I ~n IFX2Q15 I Library Projects _ Chester Arts Center (private match) Central Library space completion Library technology ~~ Remaining authority to be reprogrammed $4M of Library bonds $2.5M of Public Safety bonds ® ~; may. ~ ~ ~.,- . - -~. .- ~~ _ -~,, - -- ~' 4 1/22/2013 ,. ~;..~, xaa~ Proposed FY2014-FY2018 CIP t~nerali ~FtaR1r9~!nip ~u~~nary ~ ~ General County $201.3M Proposed FY2014-FY2018 -County Projects E~?elhasiis n~ Fxas#i~a ~aS~Nifis45 $201.3 Million N , om Constrnction $23.OM Renovation/ R d oa s $16.7M~ ~ Replacement/ Major r a ~MainbenanoP , ?~" " i . Older/ - _ _ ~ ~ ^ , . Egmpment J S9.6M Wa~rQ~l~ty~ Ted~nology 537.4M 516.7M s 5 1/22/2013 roposed FY2014-FY2018 -School Projects ~~~~~i~ a~ ~~~a!yiaat,~~i~n $347.7 Million Other 510.7M New ~ Additions/ nstraction Renovation 530.6M ~_ 5235.4M S33.OM Maintenance/1 HVAC f38.OM ~~~ 6 1/22/2013 ~, -~:~~ CHESTERFIELD COUNTY ~`~ ~"`' BOARD OF SUPERVISORS Page 1 of 1 ,~, ~' ~~~~ AGENDA Meeting Date: January 23, 2013 Item Number: 7.A. Subject: DEFERRED ITEM: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 30' overhead easement across Crestwood Elementary School property at 7600 Whittington Drive. Summary of Information: This item was deferred from the January 9, 2013 meeting. Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 30' overhead easement across Crestwood Elementary School property at 7600 Whittington Drive. This easement is needed to relocate the overhead power lines that will be in conflict with proposed HVAC improvements. This request has been reviewed by county staff, school administration and Comcast Cablevision. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ .Yes ~ No # - - _ - - . - _ i ~ - - --_ - - `~ x"l" ~y - - ~ _ ~- .. - ~, -t ~~ 6 -_ _- .~ - - - { 4• .. ~ A~ ~~ ~ ~~~~ ~ ='- ~- - ~, f -~ _ s ti ~~~~ •~~~~ ~ ~ `1~ ~- '~ .' r4 ^~ ~ }=~~r - `ate}+ ,~ * ~" ~ _ i ~'F ~1~' ~ rte= _ ~ ~-} ~ ~ ~r r -l ~' '~ '~;x: ~ ~ _ ~ '~~ - -- 7 `~1' 1~ ' r ~~ ~~ ` ~ ~~ ,yam-.~: - J t~j/}//~ 1 ,_ ._ < ; ~# OWNER 5 INITIALS Legend - -- -- -Location of Boundary Lines of Right-of-Way 30~ in Width. - --~lndicates Property Line is Right-of-Way Boundary in Width. Page 5 of 5 COUNTY OF CHESTERFlELD 7600 WHITTINGTON DR. GPIN# 7627162876 rrar TO ACCOmpO17y Right-of-Way Agreement ELECTRIC AND POWER COMPANY ping business as MIDL^THIAN is nc -owns MIDL^TNIAN RICHM^ND :s ima a um 7489712 ae i2/5/zo~2 CHESTERFIELD VA a um er 00-12-0418 Grid Number G2301 Y M. ALLEN ®~~~~ ~~,~~~ ~y~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 23, 2013 Item Number: 8.A.1. Subject: Nomination/Reappointment to the Agricultural and Forestry Committee ~inistrator's Comments: County Administrator: Board Action Rec Request the Board to nominate/reappoint members to serve on the Agricultural and Forestry Committee. Summary of Information: The Agricultural and Forestry Committee advises the Board of Supervisors on all issues related to the operation and preservation of agricultural, horticultural and forestry businesses. The terms of the current membership of the Agricultural and Forestry Committee expired 12/31/12. The following members have indicated their willingness to continue to serve as members of the Agricultural and Forestry Committee: Mark Landa, representing the Bermuda District; Howard Nester, representing the Dale District; Claire Durham, representing the Midlothian District; Stephen P. Lindberg, at-large member representing the forestry business; Stuart Jones, at-large member representing the agriculture business; Wayne Campbell, representing the Matoaca District; and George A. Beadles, representing the Clover Hill District. Their terms will expire December 31, 2014. Preparers T. Michael Likins Title: Director of Cooperative Extension Attachments: ~ Yes ^ No # ~®'~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. The Board of Supervisors concurs with these appointments. ~®~~~~. e C"T~. ~^ ~~ ~ ~ ,~. ~~ ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 23, 2013 Item Number: 8.A.2. Subject: Appointment to Ridefinders Board County Administrator's Comments: County Administrator:_ The Board is requested to appoint Ian Millikan to the Ridefinders Board, and appoint Barbara Smith as an alternate. Summary of Information: Chesterfield County currently has one member (Barbara Smith) on the Ridefinders Board. Staff recommends that Mr. Ian Millikan be appointed to that Board, with Barbara Smith now serving as an alternate. Mr. Millikan is a Senior Civil Engineer in the county's Transportation Department. His term should be at the pleasure of the Board. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Recommendation: Staff recommends the Board appoint Ian Millikan to serve on the Ridefinders Board and appoint Barbara Smith as the alternate. Preparers R.J.McCracken Title: Director of Transportation Attachments: ^ Yes ^ No #~®~~,~~ ,~. yy. I~~~~ 3 S~ M9 ~+~~ ~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 23, 2013 Item Number: 8.6.1.a. Subject: Resolution Recognizing Mr. Rufus D. Honeycutt, Chesterfield Department of Mental Health Support Services, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Rufus D. Honeycutt retired from the Chesterfield Department of Mental Health Support Services on November 30, 2012, after providing 25 years of service to the citizens of Chesterfield County. Preparers Debbie Burcham Title: Executive Director of Chesterfield CSB/MHSS Attachments: ^ Yes ~ No # RECOGNIZING MR. RUFUS D. HONEYCUTT UPON HIS RETIREMENT WHEREAS, Mr. Rufus D. Honeycutt has provided 25 years of dedicated and faithful service to Chesterfield County and has devoted himself to supporting the mission of the Chesterfield Community Services Board and the Department of Mental Health Support Services. WHEREAS, Mr. Honeycutt began his career with the Chesterfield County Department of Mental Health Support Services on April 21, 1986, as a part-time substitute Mental Retardation trainer; and WHEREAS, Mr. Honeycutt was promoted into a full-time position on March 9, 1987, as a Principal Production Training Specialist; and WHEREAS, Mr. Honeycutt assisted with the implementation of Supported Competitive Employment .for individuals with intellectual disabilities in 1987; and WHEREAS, Mr. Honeycutt was promoted to an Employment Supervisor in 1995, supervising Chesterfield Employment Services staff who support persons with intellectual disabilities; and WHEREAS, Mr. Honeycutt worked diligently to secure contract work for persons with intellectual disabilities in the sheltered workshop for nine years; and WHEREAS, Mr. Honeycutt worked to elevate the status of persons with intellectual disabilities in the community by assisting them to fill the role of "employee"; and, WHEREAS, Mr. Honeycutt worked as a member of the team to successfully transition all consumer jobs into community businesses between 1991 and 1996; and WHEREAS, Mr. Honeycutt marketed to community businesses to secure additional group employment opportunities on an on-going basis for an additional 16 years; and WHEREAS, Mr. Honeycutt successfully worked on a grant initiative from VCU in 1993 to implement Person-Centered Planning practices in the implementation of employment services for persons with intellectual disabilities; and WHEREAS, Mr. Honeycutt was a First Aid and Basic Life Support instructor from 2005 through 2011; and WHEREAS, Mr. Honeycutt has witnessed the growth of Chesterfield Employment Services serving individuals with intellectual disability from 60 individuals to more than 200 individuals; and WHEREAS, Mr. Honeycutt worked with a team of staff to implement Customized Employment in service delivery practices through a grant obtained from Virginia Commonwealth University; and WHEREAS, Mr. Honeycutt participated in the implementation of Profiler, an electronic health record during 2010. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Mr. Rufus D. Honeycutt, and extends appreciation for his 25 years of dedicated service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. ~~~~~~.~ y~ 1'H9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 23, 2013 Item Number: 8.B.1.b. Subject: Resolution Recognizing the Late Mr. James M. Groome, Sr., General Services, for His Service to Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. James M. Groome, Sr. began his service with the Department of General Services, on April 7, 1997, and provided more than 15 years of dedicated service to Chesterfield County before his passing on December 18, 2012. Preparers Rob Key Attachments: ^ yes No # oQCac~~~ Title: Department Director RECOGNIZING THE LATE MR. JAMES M. GROOME, SR. FOR HIS SERVICE TO CHESTERFIELD COUNTY WHEREAS, Mr. James M. Groome, Sr. joined Chesterfield County on April 7, 1997, as a full time employee in the General Services Department as a Vehicle Attendant; and WHEREAS, Mr. Groome served until November 11, 2000, and was then promoted to a Senior Maintenance Worker in the Solid Waste Division; and WHEREAS, in 2001, Mr. Groome received the Recognition Award for an outstanding job in making the leaf collection program the best ever; and WHEREAS, Mr. Groome was promoted to Heavy Equipment Operator on October 12, 2002; and WHEREAS, Mr. Groome was named Employee of the Year for Waste and Resource Recovery Collections in 2003, and has received numerous letters of appreciation, commendation and acknowledgement recognizing his commitment to excellence, diligence, quality of work, exceptional customer service, efficiency, work ethic and dedication; and WHEREAS, Mr. Groome was always the consummate gentleman when dealing with citizens and co-workers and through his example influenced many co-workers to be better employees; and WHEREAS, Mr. Groome mentored younger workers on how Chesterfield County employees should serve in a dedicated and professional manner; and WHEREAS, Mr. Groome demonstrated his commitment to training and education by graduating from the School of Total Quality Improvement (TQI) in 2003 through Chesterfield University; and WHEREAS, in 2004, Mr. Groome served as a member of the Employee Advisory Council; and WHEREAS, Mr. Groome served until June 28, 2008, and was then transferred internally to Building and Grounds Day shift as a Maintenance Worker; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of the late Mr. James M. Groome, Sr. and expresses their profound appreciation for his dedicated service to the county. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the family of Mr. Groome and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ® ~ ~ ~~ y~ 1719 RGiN~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 23, 2013 Item Number: 8.6.2. Subiect: Approval of Final Change Order for Contract 06-0379, Nutrient Compliance for Proctors Creek Wastewater Treatment Plant County Administrator's Comments: County Administrator: Staff recommends that the Board of Supervisors approve the Final Change Order for the Nutrient Compliance Project at Proctors Creek Wastewater Treatment Plant in the amount of $209,145.36 and authorize the County Administrator to execute the necessary documents. Summary of Information: The Change Order represents the modification to several concrete structures, changes to piping, additional tank work including handrail and equipment relocation, additional work related to unforeseen subsurface site conditions for the influent metering structures and the reconciliation of estimated unit quantities to actual construction quantities. The current contract amount is $38,847,369.14; with approval of this Final Change Order, the contract amount will be $39,056,514.50. Funds for this project are available in the current CIP. The county administrative policy for change orders requires that all change orders exceeding $50,000 be approved by the Board of Supervisors. District: Bermuda Preparer: George B. Hayes Title: Assistant Director of Utilities Preparer: Allan M. Carmody Title: Director of Budget & Management Attachments: ~ Yes ^ No # Q~®~&~'~~"~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 !, , '~~,.,„,, ~ AGENDA ~.~R~ ,~ Meeting Date: January 23, 2013 Item Number: 8.6.3.a. Subject: Acceptance of a Parcel of Land West of Village Square Parkway from Greenwich Walk, LLC County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.107 acres west of Village Square Parkway from Greenwich Walk, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of six parcels of land containing a total of 0.107 acres west of Village Square Parkway from Greenwich Walk, LLC. This dedication is for improvements in conjunction with the development of Village Square Parkway Phases I and II. Approval is recommended. DIStrICt: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No .-, ~~~~~~ ~~ ~ ~ -.- - Pry ~r ~ _ _ ~ ~-~ _ _ _ _ ~ _ _ _ Y~ ~-~ _ y Y. ~1 ?~~ i 1- yr _ ~ ti _ eft `~ _ _ ~ - _ ~,f- _ - - f 3 ~~ ~'i ~ ~~ 9 ~= ,~ - - ~'~ ~s - - ~ ~_ ._ i x- _ -y_ . - j sy,,. f 44 - i. w 1 - _ ~ ~.~~- ~ l ~-~~ ~ I ~~, /.'t- r _ ~ ~ ~ X ..,ter. ` ,~.~•` a- .~ - 6 - - 0 3 ~ - ~";i - --- - ~G]aId Ccu~b~a#mc~ibottii~"i1~E - - ~{ Yd O M ug, "~ ~ 5y ~ U 0 5 i ~~ <~ W ~ a ~~ ~ J :ra ~q~o ~ ~~ a~~ a~ w W Z~ ~~ a 3~,, ~ v ~ ~ ~~~ Y° yq~~ o~ ~$ ~l~n W ~ ~ r -~+ N ~~ 3~ ~~~~ plNga ~~ ti ,~R ~ ~ bo~ ~ ~` ° l~ s F~€ F ~ .. z K~ a ti C ~ ~~ m an a o' ~ a, 4 " t cs ~ ~,,..~" ~ `~ us ~ ~~ ~~ ~~~~ y~ ~f~ sr> eri~ w j ~ 8 fi ~ ti ~r $ ~ _ 477 o t ~ ` M1~ ~ r ' ~Na L10 f'i,~ 9i~ ` _ '~~ y ay~ ~ ~ ~ ..`-. ~ ~ R nnai7 0'~ V `~ ~i~ 6 '~i7 f. ~I a a.. ~C u s ~ NQ ~ ~ a- 7~Qj( 4Q ~¢h~ ~' J ~~[wR t`R~~~ ~ jgN(tSi ~. ~~ J ~ C ~ ~. ~ ' ^~ t L f ~ {A{yy J4> o ~i j ~ \ ~~~wY1 ~QrV Ga ~ c 2 Y 1.8 ~' . ~ .:. ~: ~ VV22!! ~~a ~ ~ ~ ~ u an ~ v a°i ~~ ~ ~ ~ ~ ~ ~~ ~ ~ ~~~ ~~~~ ~`~ € ~ ~~g ~~~ ~ g~ ~_ ~ ,. a ~. ~ has ~~ ~' i ,~ ~~~ ~8~ ~~ ~ ~ ~a ~ ~ ~gR ~9 wo ,~q ~~z C m ~ ~:: ~4'~o h~4 nG ~7~1 n~ zs c! o u U~~~~4 CHESTERFIELD COUNTY q _,_. .,. ~' BOARD OF SUPERVISORS Page 1 of 1 ~ _ ~S .,~, '~ AGENDA ~-g.RC11~__~`° Meeting Date: January 23, 2013 Item Number: 8.B.3.b. Subject: Acceptance of Parcels of Land Adjacent to Otterdale Road from Swiftcreek Realty Partners, LLC County Administrator's Comments: County Administrator: Action Reau Accept the conveyance of six parcels of land containing a total of 4.838 acres adjacent to Otterdale Road from Swiftcreek Realty Partners, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of six parcels of land containing a total of 4.838 acres adjacent to Otterdale Road from Swiftcreek Realty Partners, LLC. This dedication is for improvements in conjunction with the development of Village Square Parkway Phases I and II. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ._ (~~'~~~~ ~~ ;.~: ~~,~ ~. - ~, ~ _ +~_ -/-~ t- y~~- ~Jl - .y _ ~.~ _ _ ~ ~- .rye _ . /~,lYJ ~ . ~f ~. ~ 7y - ~ ~ ~~ ~~ ~• ,%- ,.~ ~' .~~- . ~- - .1 -. ~ f - ~ ~ - ~~ - T, __ -.~ - _ -~- ~~_ - - - '`- n-, ~ - CtaYYe~i~1 C_i113 a of-jl~s ~~ iyy~ ~' ~'.~,dJ n g Z'~ dj~. Q Z ~ O ~ NCS{. 1. ~1 f ~ 7 C ~ ~6 ! Z W ~ ~ < e ~ ~ ~ ~ ~ ~ `yy~ a ~ r~r ~ M~r ~ ~„~ ~ J 4~W ~ ~' .~ ,~°-` b-~~ _ ~ ~ ~ err ' ~~~~ ~ ~~ ~~ ~ [~ [w~ ~ W ~~ ~ ~ ~ ~ ~~i~f Uu ~~~~ ~o x~ ~~ m piJ / ' - ~'~" Q ~ F1 P ~ Y a • e% 4 min V~~ 6 ~ 1 O ` ~ ~ 9' " ~~. z w ~/.. O N e Q~~ 's - ~~^ .n or .^I 9. ~ IZ'~O ~i $ ~>cih _ _ Z !h b A a q y ry \ d ti n~ a"~n~N' ~' b C! t ~Smv~~ON[i '~f^~'~~iAryl `~U ~ L13 nb°~.b~ n'~M~~ti 7°N 41 ~ s ~ ^ ~ ZZ ~0~060 N p ~ W ~1 41 W W W 47 << I t~ t<< t A ~ ` o~ ~f ~~ 'C +1O ~Fhaq^l riFhq~hOb~C V O b_M h O h •y, ~ q ~~CiC~Cf ci citl ~ ;~~ ~ ~ ¢ g I l l l i l l l lO~h"1 ~~1 y ~.hhrn~oAO a.. .. «.~.. .. 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'' U9 - ,i'~ii "~' ' ~ gbp1A~ 0 ~stPRES~IV ~4 . rd ~, ~ O W v ~a ~ ~t~:~ ~~ p w~~= V p 'J ~ s ~ n ~ <¢ am~~ ~~~~ ~~w~ ~ Q ~€ ~~ ~ ,3r'~rbs ~.QVO ~ r~ ~~ $~ ~ '. /' ~~ ~ p p ,fin c p 3 8 ~~~~ f \~ p~ [r Er o ~ Y ~ y / ~~ <a z. ~ ~W~ ~~ ~~ ~ o~ R° .J V ~s~ . i V N Ci ~S Y. fi ~e ~ ~ ~~^o ,,gyp\K~ ,b ~ z ~a . ~ v fi~~ u ~~~ ~ ~ ~ ~ gg ;? ~ ~ °h~YO~ y~~ '° CO~ ca 4 G~ ~,~ ~~~ ~u 33 ~~~pQ g~ ii3 « n ~ ~w x ~N _ ~ .,~W~ gr~ Jf7 ~~~ ~~ y~~ ~ ` , ~`~.. ~ Nq LIO~(~ s~ ~ _- ti V NW~` H _ ~ yPStl u ~ y$4 ~ ~~ ~7 ~l `~ ~~ ~~` ~~~ ~~g~ ~ws `ncJ ~~~ o~ ~~~ ~ ~ X93 ,,< ~~~~QQ~C ~ } J ~ b~ w ` ,, `\ tf ~ 4 ~' ~ c y ~ ~. ~a~ ~~~ ~ ~ ~~$~ ~~ ~ ~~ g~ ~~~ : ~ ~ ~~~ ~ ~ ~~ Nl~s"~ R~nm rR~ ~:.'W4740 Ni4 ~~1G ~i ~1 ~~ ~ ci ~ u V ®~'a="P~iV ~~ CHESTERFIELD COUNTY ~`'j ~`~ BOARD OF SUPERVISORS Pa e 1 of 1 '~S.~R~~~ °° AGENDA g Meeting Date: January 23, 2013 Item Number: 8.6.3.c. Subject: Acceptance of Parcels of Land Adjacent to Otterdale Road from Cosby Village, LLC jCounty Administrator's Comments: County Administrator: Accept the conveyance of eight parcels of land containing a total of 2.328 acres adjacent to Otterdale Road from Cosby Village, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of eight parcels of land containing a total of 2.328 acres adjacent to Otterdale Road from Cosby Village, LLC. This dedication is for improvements in conjunction with the development of Village Square Parkway Phases I and II. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~ ~ ~*!9 1 ~ ~ ~~~ ~I I P: I ~ ~ j V ,. ~.. __ , ~-. a~,~ {epa~~h-eMfro~FllAeM~ ,~~~ - {{~~ mm ~ e~ ~ Z $ O O '~ ~~ 6 ~I p 1y C~ F- ~ {~ ~ 11 ~ ~, p w~i iG 4 ~ ~ O ! & ZS 0. ~ 4 ~ (~ Y~1 ~ Q: O~ ~ e ~ °+~+r°o, bo zoo oR^i ~ ,, C)ON 5 r~ ~ ~ u ~ O , `~ ~ F ~j n ~ ~ ~ h V 4 alb O~a o~ ~ ~~ CW~ - ` W q ~ Z ~ ~ Y i 0. z W~y o C^I ^I `~, ~ ~$~ Cti W ~ ~ o z~ $ ~. laces ~~~' "° ~ 38 ~/ y`~ ~~` 0 0 0 C' N O N o ~ ~ s m C/~ ~ c O ~~~ S o 6Ay ~ ~ ~~ ~e~`~i]9 ~ Vin ~ p ~° ~~- ,~ C~ ~ -- ~,~ u ~ , ~ r m ~ ~ ~ ['roar a`a~tN~ , b ~ ° ~ ~ ~ ~ ~ ~ oy" k ~^ ~ V z ,o C '~ :$N b N 4~Vis i ~~ f ,y A ^ \ ~ ~^C ~~ ~~ ~ ~~H ~~ -.ate-.~-.-.-,-.g^a"'~ \ T.e ~~`~ ~ Q ~ ~g~ b~~hvlN^gnq hbAb C 3u b Motes ~~~N^N ~° •~ ~,~ ,~ til5 1~,^C lb. ^nn~. SM~~ bbhm b._b baybbbb rl ~r~.~w~ o, s~ ~ Q .~ `~ ~nnn~n~~n~nnn~w R~.' ~ 01~~oy Ia¢uWWappuN'~'wWW'~~' ~~~~U~~ 'R`FN l1a ~ ~~ E{ U~~U~~~~~tt ~t~t t ~ ~' ~ to ~~~¢ ! ~10~hgq °.~b~hb 00 'R ~ p.:ao.: cs OC30 N ~ - q rrrrrrrrrrr'r~r~ \ ~ V ~N~Y Nb~bq~•`. .ry. ~.t. .b. II 4 44440.444444440.4 ~~ y n ~ n~. r ~ ~ •,' ~~~ ~ ~• ~~ ~ `~ ~ ~ ~/ ~~~ ~` ~~~ `^' k\ Sir '~/ ~~~ ~~ 4rsb t i9tN ~ ~ G Ci ~~h U - 1e 4 a ~ 3~ a l ya2' '~ / . y! BOA ~ n b ~+~d ; 5 _c~58 ~ ~ ~ '~N 2~13~`'~ O~,t.EgSURpJP~,~°P/y' ' , ~ ~IA'.r. y. ~ae ,,~ ,, - ~ `, /' ` / . g ° ~ t ' C40' \ i79 i37 Q ,// bi V Yd O v O~ :o w6w~~= w~N~ ~$ ~~ ?Erw o ~ eti '~, b~~~g ~w., C~,t W ~ Z g$ ~~' ~~~` ~wy~ ~ ~~m€ a~ ~~~~ O EOr ~ ~ ~ Y ~ d U`~ r ~~ ~~t ~ ~ O ~ o ~ ~+ V a~~ •~~ ~ ~ •~ 0. ~. a u n p Y ~ ~~ x V ~ y ~~ ~~~o ~~wi~ g ~~~c o ~ ~ z K~ ~~~ u ~~6 B ~ ~ 6 ~ C °~-NO~ ~ ~s~ m ~ V ~'~ V u e Q. O Q O r ~~ ~ ~ rte' 'u 3~ ~ ~~ its b~ ~~ r~ a~` LiT``y~~ ~ g ~° gpfi~~ h1 ~far~J D 4~~. ~~~ `,~~ 4~~ ~$~ lE~~~ 4e $a :. q~o~ ~. ~~~8 r `~t ~~~~ T.^8 1~ +~. ~ffiC ~~. ~,, ~ ~. ~~ ~.: ~ ~ a g ~, =~ ~~~ ~~~a • ~~~~ La~ r~ a _ J V ~ ~ ~ ~ ~{~wjyy~i ~~ < i gag o u ~ ~~ - ~ ~ ~~~ ~~~. ~ ~ ~ ~ ~ 4 ~y •~~ ~~ ~~ ~~ ~~ ~~C ffi~ffi~ ~~~~ ~}~ ~ ~ ~tp~ ~QQ ~QQ ~ ~ m ~ ~~S~o^r~~ RC i01 ^n2 ~ v a V ~ :1~ ~ 4J ^~~ CHESTERFIELD COUNTY ~~~~~ ~~ BOARD OF SUPERVISORS Page 1 of 1 ~~~u~ AGENDA Meeting Date: January 23, 2013 Item Number: 8.B.3.d. Subject: Acceptance of Parcels of Land Along Spruce Avenue and East Hundred Road from Timothy Group, LLC County Administrator's Comments: County Administrator: u Accept the conveyance of five parcels of land containing a total of 0.190 acres along Spruce Avenue and East Hundred Road from Timothy Group, LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The .dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ^ No # ~~~~,~ M~3 1 ~' 1 1 1~ 1 ~ _ ._ .. ~m~ i~ ~~ ltI 7~, p.~Vv t1 r &1 ~~ ~o ~c ~s ~~ ~~ ~a ~a 5 ~ ~ Z J s A N _ ~ ~ s ~ ~r ~ru y ~ ~ ~ Q ~ it ZyWhh ~~ ~~11 ~y5{ `F F< /~~ Z U j Uco'i E ~Q~ z A W ~ S~ ZZV ~U~ 9U '~~grl ~~~r- ~i1A ~ U~ l~~ ~ Vi Q ~ y J~On1m~ y`~ ~~~"3~v s~ ~ F~~p~Hf~am~~~ ~~ti~~~~~~ ~~~~~~~~ woW~ ~N zW~~~, 6P ~r4° b N o22^< s s ti : ~ ~ ~N ~ ~ u ~ ~ n ~ Ys ''^^ W ~Q S ~37 W V O U n ~ Ws~o v~p ~ "3~ Y F' Z r . z vl ~ ~ i E $ ~ ~ ~s~f =QZ~r ~8 2 N ~I Z~pC ~ fZpTi ~S ~ ~ r o < _ K W W W W W ~ - ~ a ~ ~ 3U'6 ~~ ~ Q J ~~ a < d' K C ON m ~ a < <~<~ c ~i J m rc $ °o 0 0 ° d a u~i $ °m $ a c~ ocooo rnz •` ~ pw ~ ° ~ ° LL _ ~~ ~~ ~ ~m ®8 ~ g °s~ ~ ° N~ 8 a ~ ~~ to ~~ N U ~~ W ~! dh W N m ~~ in N d N / •m ONU ~< Orr'Irm Y d 22 ~p ~ppU r ra~oN ,'.o r ~a° ~g "' (NLQihf'O6 Cp ~ W ro $ "cS rn r n+/a Hl OU1 3l9VIaV ~ 3 m ~ U 't' 3 o_z.sfor s .ro•11r dI p c o' ~ m ci o{ ~noa ~ vls ~ ~ ,~:~ '~ 4i ~ °•° f'9B ±~ 1 1 _ I QvOa Q3a~NnFl 1SY3 W ° mo `0 c M OZ f.Of N ~a~_l.- ~J`~ - '~ - - - - ¢a ~ - '~__--'ti__- ----- __~_ _ I ~ W 3 I ill tJ.-~. ~~ ~~ _- I VI 6 W_1.Z~1 N OI ~~~ I ~ hhNH~ Zy ~-_~_'~_~_ ~_~_ I 1CW Ukl > In. ~N UNm 1 ~N"If n K< 2U I F W < v~ W zZ yO1~ y<1 ~v~p ON NNn 1 __ tl / j 1 N v<aim n°J~ ~ ~ N~ SU H M GKJWU VWI ^~W d OyV1 ~~ z =y~ I N mN I 6 OLL VN 1!~'T I ~ ' ° ~ W ~ ° Q t`iNNO I ; I °' ° 9 ~$ ~o M- H ~ ~ ~ o$No. 1 3 i h o c ~,~ ~rc ~ a I W z ao m~ NNE ~$~ ~- r I ~ ~ ~ ~= W= n $z a I rc ~i ~ ~J ours W~ N ~< a N I ,Wmil F W yQ °W I' I O ° < D6 OLL ~ V W z to Q~ V ~ ~ O O < I W~W ~ W °~ « ~~ ~ I m~ UN ~ ~ ~$ ~~ I 3 j w ~~'i V3 m ~ I! ~p ° V° N 1`10 U I W K 3 Cp O l~ ~< ~ zn ° 9a wZ °° za t3 `g y°W I ,&Wy r 'a.' zc°~r' zp pp >jNN I ~^ _ Kp O N N Q~ <e W~ QI I W p r O~~ <~ ~ F W n 1 r °"° °= g I uS ~" ° a °'z3c=i aW ~v QNrm I u "'~ m.l.l°.~n < I z z a ~ v=ii ~~ ~- ~- rel - oz o () O N H 1 F ~ N ~ ~ i ~ H A~ N Um N=~U n I O n <~ e I {J I N n ~. .. ~ ~GY ~<%~8 A ®n~? gp ng I' 3<1N~V 30{1ad5 llS1{ ci C~ .fC•S ~ 000009YZOyf99Z9 INIdO ~ $p ~ + WPOO W b1 ~ ~~ 00~.1< n e ~' 3l1N3tiY 30f1bdS C{Si.{ aaR"° .SO' ^ OOOOOL>96ri95~ZB /NId0 °-~°z g:ceoo w"l~ly° ~o (iriolh-•s ,sf•~f ~ o Z ~ w N ~,INfA g ~~ ®Su 3.tv~b~bas {o9y{ M .o{,{rsf N ~ ~ ~~ 3~ a :n co fri6rr99tB z O ~ W Nos{aav~ oiva~ sHVO ~ N3 Ly o3ra o o9zz Y ~ ~ g s OOpl09f4i99Zg MM ~~ v~ 3n SN3( Ly9{ Ol3li~5 ~ ~.~ ~~ ,~°--- ~, CHESTERFIELD COUNTY ~~~ j BOARD OF SUPERVISORS Page 1 of 1 ,. _~ "~~~~~;,~~ AGENDA Meeting Date: January 23, 2013 Item Number: 8.B.4.a. Subject: Request to Quitclaim a Portion of a Sixteen-Foot Sewer and a Variable Width Water Easement Across the Properties of M-3 Investors, LLC and Caba SH Investors, LLC County Administrator's Comments: County Administrator: Board Action Rec Authorize the Chairman Administrator to execute a and a variable width water LLC and Caba SH Investors, of the Board quitclaim deed easement acros LLC. of Supervisors and to vacate a portion of s the properties of M-3 the County a 16' sewer Investors, Summary of Information: M-3 Investors, LLC and Caba SH Investors, LLC have requested the vacation of a portion of a 16' sewer and a variable width water easement across their properties as shown on the attached plat for the development of The Crossings at Bon Air. This request has been reviewed by the Utilities Department. New easements will be dedicated. Approval is recommended. District: Midlothian Preparers John W. 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O \ 1 V \ Z "1 ` ~ `~ ~' C ~ 1 ° 11 ' ~ 4 ~ zQ T,7 \ ~ 470 \ ° J hC ~~yl rC 1 ~ ~ o ti o ci . . 1 ~ 1 ~ ~ S~ Pilo ~ \ N o~, ~ ~ ~+ ~~ys ~~ ; O P.a 1 J X1,2, J qo 3W3 2 y~ `o "`~ ;~\ ~qv ~ i o ~=2 ~OV O ~ Or O ~ ~~ 1 ~~C 1 uq~ 1 ~~n~ h b~ \ ~p~~ \ ~n ~~~ 7e'~' \ Sn ~ 1 h ~ w~n2._ 1 ~c~ 1 ~ 12 ~ O ti 0' p ~i ~- \ 1 `~~ Y y , n ~~ ~ b 1 h ~ ~ocaa~ j ° \1 m aa0 ~ ~ ~ !~. n v w~u ry~^o1 j j a c , y m :* o ° o c~AAOp ! 0a e e ~O~.Ih 4' J ~`~4~ / O E ¢¢O 0 4 ~ 0 `~4P~O L! O F _ ~`r, ~ I ~. ~ g=g ~ i 9 N ~ ~?? ~ a ~ 3~ ~ ~ ~ v30 ~ ^~ W~ 1 ~ ~. ~ h Oh sW I ~ b ~ ~~ ~ '~ h o p 1 ~ hI . . B W 2 ro ~ ~, uai--- l1I ~ ~~1 16'~ I L~ ~~~~??- h:°•~O ~o°~~ 4N40j }}nn ~~33 m e4dn~ Ci `+ ,IC O O^0^rQ '.0741 J0~~4 ~~ ~b ~o~ Qm~ e Sy ~~ 0 t \~il o W" `~ O S C2 (M/Y ,99) 55L ~ 31rlOU ~nrro r~rd ~uz/o/v ~~: ~ --- CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~~~~~~~ AGENDA Meeting Date: January 23, 2013 Item Number: 8.B.4.b. Subject: Request to Quitclaim Portions of a Twenty-Foot Sewer Easement Across the Property of 6801 Woolridge Road-Moseley, LP County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of a 20' sewer easement across the property of 6801 Woolridge Road-Moseley, LP. Summary of Information: 6801 Woolridge Road-Moseley, LP has requested the vacation of portions of a 20' sewer easement across its property as shown on the attached plat. This request has been reviewed by the Utilities Department. Anew easement will be dedicated. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #€~~t.~~~~ iii ~ ~ T~ _~~_: __ - - _ - -- - ~~ . _ r , d ^ ~ ~ ti ~• S 1 1 S - - ~. ,. , .~ _ --. ~~ . ,.- ,.=, - i - ~ ` ._ ~. ~ ~~~ - - - ~ _ - - fir. i ~'~ ~ ~~ ~,, ^'^' ~, p i .~ ~~ , ~ r ~ f x -- - _a, Lt __ _ - 1_ ~- ~~„ - ~ 7{ f `` s ~.~ r .. ~ ,5 _. y ~1 "1 - _~~+- ~~ t - . ~y ~ 1 1 ~ _ -- _ - ~ - - - -- - - -- _ _ - - - og~,v~ C~' V~~ ~t,N3A r 1 - - ~- f l '~ o ;n ~h r~ ' O L=194.48' ' i 2 i R=985.23 ~17i97'31' TAN=148.34' I I CND=293.38' I 6801 Wt70LRlOGE RO-MOSELY LP CAID BRG=S59 37'35"W I CPf 76 P~ ~ 08. I ?3. 30 I ~ r'17J08 NULL STREET ROAD I I ~ I I I I ~ i ~ I ~ j x I I-~ ~ } I ~ I I..~ ;f I ~ ~ I ~ I _ 20' SANITARY I SEWER EASEMENT I ~ D.B. 9055, PC 375 I f I }I z I ~ ~ # ~ 20' sANfTARY I I` ~ w~ HQ4E8Y V~1ED B~.72 ~ ~ UNE TABLE UNE LENGTH BEARfNG L1 30.37' N877327 E L2 23.68' S35178'S5 E L3 43.05' S8773'27'W L4 20.00' N02457f'W L5 20.00' N0178'3TW L6 28.78' S4372'04"W L7 37.07' S877327'W L8 20.00' N02'47'29"W L9 47.59' N22'40'47"W L10 18.56' N15S922 E GRAPHIC SCALE so o e3 so loo {a1~r) 1 inch = 50 tt THIS SURVEY WAS MADE Ff1R THE PURPOSE OF IDENTIFYING LEGAL BOUNDARIES THIS SURVEY DOES NOT PURPORT TO IDENTIFY ENVIRONMENTAL FEATURES SUCH AS VETLANDS Oi4 POLLUTANTS VHICH AN ENVIRONMENTAL ASSESSMENT WOULD IDENTIFY. THIS PLAT DOES NDT REFLECT A CURRENT FIELD SURVEY. THIS SURVEY IS SUB.lECT 7D ANY EASEMENT OF RECf1RD AND OTHER PERTINENT FACTS VHICH A TITLE SEARCH ALIGHT DISCLOSE. RA MICHAEL S ESTES L1C. NO. 1870 i ~ \ ~\ ~ N J8s974J.8J O1-09-2D13 ` I\i 1 AN/TAR~T ~'~ND SURV~o I I ; ~~ HEREBY VA I ~~~~ I ` ~. a~~~ ~ I "~773~"E ~'~b~ PORTIONS TO ~~,o~ N Js69~97.84 _ I ,`~~W ~' BE VACATED w ~ I ~ / `587732 N J859581.59 oc ~ I ~ / ` N J5595J5.11 ~ I ` N8773'27'E ~ ~, PLAT `1 ml ~ of N 3ss9sr.# J4 L7 !3) 20' SANITARY SEVER EASEMENTS TD I BE VACATED ACROSS THE PROPERTY OF I i ~~ EAS7~ExT 5801 VOOLRIDGE RD-MOSELEY LP I HEREBY VACATED MATDACA DISTRICT I CHESTERFIELD COUNTY, VIRGINIA I I SCALE + 1' a 50' JANUARY 9 2013 I I Townes / 51TH ENQINEEFi1NG 9854 LORI ROAD, SUITE 20I CHESTERFIELD, VIRGINIA 23832 PHDAJEK804) 748-9011 FAX+ f804) 748-2594 DRAWN 8Y: MlNB ll '~~~ ~~ ,~`~° ~~ ~S ~ ~r, ~Z ~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 23, 2013 Item Number: 8.8.5. Subject: State Roads Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state roads acceptance. Summary of Information: Midlothian District: Brookcreek Crossing Section A Preparers Richard M McElfish Title: Director. Environmental Engineering Attachments: ^ Yes ~ No # ~Q~i~~3 :~~~ry ~~a ~Gy CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS ' ,,,, -~Z AGENDA R Page 1 of 1 Meeting Date: January 23, 2013 Item Number: 8.B.6. Subject: Memorandum of .Understanding Between Chesterfield County, Hanover County, Henrico County, Richmond City and Virginia State Police County Administrator's Comments: County Administrator: Board Action Requested: Approval of the attached Memorandum of Understanding between Chesterfield County Police Department, Hanover County Sheriff's Office, Henrico County Police Department, Richmond City Police Department, and Virginia State Police and authorize the Chief of Police to execute the Memorandum of Understanding on behalf of the County. Summary of Information: The chief law enforcement officials of Chesterfield, Hanover, and Henrico County, and the City of Richmond, in conjunction with the Virginia State Police, Bureau of Criminal Investigation, have identified the need for a regional violent crimes and violent gang offender enforcement Task Force. The task force activity will be directed at those individuals/organizations identified as participating in multi-jurisdictional violent crime. It is the considered opinion of those chief law enforcement officials that such a regional enforcement Task Force would have a positive impact on public safety in the Richmond Metropolitan area. Any assets or property seized by task force members will be adjudicated and split equally among the participating agencies according to DCJS guidelines. Any injuries that might be sustained by officers acting pursuant to the MOU will be processed through their respective agencies. Preparers Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No # (3®~~~~ MEMORANDUM OF UNDERSTANDING Richmond Metropolitan Violent Crimes and Gang Task Force Signed copies to: Colonel Thierry G. Dupuis Colonel David R. Hines, Sheriff Colonel Douglas A. Middleton Chief Bryan T. Norwood Colonel W. Steven Flaherty Chesterfield County Police Department Hanover County Sheriff's Office Henrico County Division of Police Richmond City Police Department Virginia State Police Revised: November 1, 2012 ~~~~~~ INTRODUCTION In early 2012, the chief law enforcement officials of Chesterfield, Hanover, and Henrico County, and the City of Richmond, in conjunction with the Virginia State Police, Bureau of Criminal Investigation, identified the need for a regional violent crimes and violent gang offender enforcement Task Force to be utilized in conjunction with amulti-jurisdictional grand jury and a special prosecutor to initiate enforcement action directed at those individuals/organizations that have been identified as participating in multi jurisdictional violent crime. It is the considered opinion of those chief law enforcement officials that such a regional enforcement Task Force, in conjunction with amulti-jurisdictional grand jury, would have a positive impact on public safety in the Richmond Metropolitan area. The Task Force's goals and objectives will be to identify, arrest, and seek prosecution of individuals involved in multi jurisdictional violent crimes and/or violent crimes conducted in furtherance of gang activities. The Task Force's primary emphasis will be on conducting covert investigations and enforcement activities. The Task Force will also collect and disseminate intelligence on violent offenders, gang members and their crimes. The Task Force will also support community outreach efforts, to the extent possible. ~Q~~'a ~7 2 AGREEMENT THIS AGREEMENT REPLACES AND SUPERSEDES ALL PREVIOUS AGREEMENTS. This agreement for furnishing police services is made and entered into this day of by and among signatories hereto. WHEREAS: The Chief of Police of Chesterfield County, the Sheriff of Hanover County, the Chief of the Henrico County Division of Police, the Chief of Police of the Richmond Police Department, and the Superintendent of the Virginia State Police ("Parties") agree that it is to their mutual benefit to cooperate in the enforcement of the CRIMES BY GANG laws and CRIMES AGAINST THE PERSON laws, as set forth in Title 18.2, Chapter 4, Code of Virginia. Now therefore, the Parties jointly resolve and agree to the establishment of the RICHMOND METROPOLITAN VIOLENT CRIMES AND GANG TASK FORCE, hereinafter referred to as "TASK FORCE", the purpose of which is to improve the enforcement of the CRIMES BY GANG laws and CRIMES AGAINST THE PERSON laws, as set forth in Title 18.2, Chapter 4, Code of Vir inia. The Parties further agree to the following: A. The Task Force will be governed by a Command Group, the membership of which will be comprised of the Chief of Police of the Chesterfield County Police Department, the Sheriff of the Hanover County Sheriff's Office, the Chief of Police of the Henrico County Division of Police, the Chief of Police of the City of Richmond Police Department, and the Division Commander (Captain) of the Virginia State Police, Bureau of Criminal Investigation, Richmond Field Office, or their respective designee. The purpose of the Command Group is to establish goals and objectives of the Task Force. The Command Group will also establish policy and procedures for the administration of the Task Force. The Command 3 ~~~~~~ Group will be responsible for the assignment of Task Force Officers. Each agency will have an equal vote in all Task Force matters. 6. The Task Force Coordinator will be selected by the Command Group. The Task Force Coordinator will be responsible for the day-to-day operations of the Task Force. The Task Force Coordinator will direct investigations and ensure equitable enforcement in all member jurisdictions. The Command Group shall meet monthly. The Task Force Coordinator shall cause notification to be sent to each member of these groups two weeks prior to the meeting, listing date, time, and location. The Task Force Coordinator will prepare and distribute a monthly report of the activities of the Task Force to members of the Command Group. The Task Force Coordinator will refer information that becomes known to the Task Force that does not meet the goals and objectives of the Task Force, to the appropriate agency. All press releases will be agreed upon by the Command Group. The Task Force Coordinator will coordinate press releases with each agency's Public Information Officer. C. A minimum of one (1) experienced officer from each jurisdiction and the Virginia State Police/Bureau of Criminal Investigation will be detailed, full time, to the Task Force. Any replacement assigned will join the Task Force two (2) weeks prior to the date of change to help ensure continuity of the Task Force. D. All salaries, overtime, pensions, relief, disability, Workers' Compensation and other benefits enjoyed by Task Force members in their respective jurisdictions shall extend to the services they may perform under this agreement, and each member will be paid by his/her agency. ~®'~~~9 4 E. The officers assigned to the Task Force shall adhere to all Virginia Department of State Police/Bureau of Criminal Investigation policies and procedures relating to criminal case files, confidential informants, and disbursements of criminal funds, unless these policies and procedures conflict with those of the local agencies. All conflicts shall be resolved by the Task Force Command Group. F. Conduct that requires disciplinary action against a Task Force member will be reported to the appropriate official of the member's agency for action. It shall be the responsibility of the participating agency to investigate the conduct or action and to take the appropriate disciplinary action against the member. If the conduct adversely affects the Task Force, the Department of State Police reserves the right to revoke Special State Police Authority at any time. G. Each party agrees and understands that it will be responsible for any liability arising as a result of any action taken by its Task Force representative. Each party shall waive any and all claims against all the other Parties hereto, which may arise out of the Task Force's activities, as provided by Section 15.2-1724 and 15.2-1727, Code of Virginia. H. All Parties agree that issues involving the distribution of seized assets will be governed by a separate Asset Forfeiture Agreement. The Asset Forfeiture Agreement will be attached to this document as an addendum. Furthermore, the Command Group shall resolve any determinations for equitable distribution of assets when deemed appropriate. Any violations of this agreement shall be brought before the full membership of the Command Group at the first opportunity. It shall be up to the discretion of the members presiding to determine the appropriate response to any violation. I. All participating agencies will provide the following equipment to support the activities of the officers assigned to the Task Force: 1. Undercover type vehicles, including costs of repairs and maintenance. 2. Radios, technical equipment, including tape recorder, binoculars; camera, cell phone, vest and other support items when available. J. The cost of secretarial assistance, office space, utilities, telephone and any other expenses shall be shared equally by participating agencies. K. Participating police officers serving under this agreement shall not become involved with the investigation of matters other than those delineated in this agreement, except as required by State law, nor shall they make arrests outside of their individual jurisdictions when conducting general investigative activities not associated with a gang investigation, except as required by State law. L. The Virginia State Police, Bureau of Criminal Investigation, agrees to provide the following in support of the activities of the Task Force: 1. Virginia State Police, Bureau of Criminal Investigation, agrees to seek Special State Police Authority for full-time members assigned to this Task Force. Such authority is to be used only as specified/authorized in written instructions to be provided to the agency head and member at the time State Police Authority is given. ®~~~~~. 6 2. Virginia State Police, Bureau of Criminal Investigation, through its Drug Trust Account and Criminal Investigation funds, agrees to provide: a. Assistance for payments to informants for information and services in Task Force cases; the amount to be in accordance with Virginia State Police, Bureau of Criminal Investigation, policy concerning payments to informants. b. Assistance for the purchase of evidence in Task Force cases in keeping with Virginia State Police, Bureau of Criminal Investigation policy. c. Flash rolls for furtherance of Task Force investigation, on an as-needed basis, in keeping with Virginia State Police, Bureau of Criminal Investigation policy. Accounting for funds indicated in a., b., and c., will be reported in the same method and on the same forms as prescribed by the Virginia State Police, Bureau of Criminal Investigation policies. M. This agreement shall remain in effect until terminated by the Parties hereto, upon written notice, setting forth the date of such termination. Withdrawal from this agreement by one party hereto shall be made by written notice to the other Parties 45 days prior to withdrawal effective date. However, withdrawal by one party shall not terminate the agreement among the remaining Parties. 7 ~~~~~~ IN WITNESS HEREOF, the Parties hereto have executed this agreement. ATTEST: Chesterfield County Police Department By Hanover County Sheriff s Office Thierry G. Dupuis /Chief of Police By David R. Hines /Sheriff Henrico County Division of Police By Douglas A. Middleton /Chief of Police Richmond City Police Department By Virginia State Police Bryan T. Norwood /Chief of Police By W. Steven Flaherty /Superintendent ~®~~~~ RICHMOND METROPOLITAN VIOLENT CRIMES AND GANG TASK FORCE ASSET FORFEITURE AGREEMENT Through this document, the Chief of Police of Chesterfield County, the Sheriff of Hanover County, the Chief of the Henrico County Division of Police, the Chief of Police of the Richmond Police Department, the Superintendent of the Virginia State Police, and the Commonwealth Attorney's of the Counties of Chesterfield, Hanover and Henrico, and the City of Richmond ("Parties") agree to the following division of cash forfeited from Richmond Metropolitan Violent Crimes and Gang Task Force ("Task Force") cases. SHARING OF FORFEITED ASSETS IN DRUG CASES The Constitution of Virginia, Article VIII, Section 8 (Literary Fund), provides that the proceeds of all property accruing to the Commonwealth by forfeiture shall revert to the Literary Fund. However, Section 8 also states that the General Assembly may provide by general law an exemption from this section for the proceeds from the sale of all property seized and forfeited to the Commonwealth for a violation of the criminal laws of this Commonwealth proscribing the manufacture, sale or distribution of a controlled substance or marijuana. Such proceeds shall be paid into the state treasury and shall be distributed by law for the purpose of promoting law enforcement. The Code of Virginia, § 19.2-386.14, Paragraph A., (Sharing of forfeited assets) provides that all cash, negotiable instruments, and proceeds from a sale conducted pursuant to § 19.2-386.7 or 19.2-386.12, after deduction of expenses, fees, and costs as provided in § 19.2-386.12, shall, as soon after entry of the forfeiture as is practicable, be distributed in a manner consistent with this chapter and Article VIII, Section 8 of the Constitution of Virginia. ~Q~~~~ 1 RICHMOND METROPOLITAN VIOLENT CRIMES AND GANG TASK FORCE ASSET FORFEITURE AGREEMENT Page 2 The Code of Virginia, § 19.2-386.14, Paragraph A1., provides that the forfeited property and proceeds, less 10 percent, shall be made available to federal, state and local .agencies to promote law enforcement in accordance with this section and regulations adopted by the Criminal Justice Services Board to implement the asset-sharing program. The Parties agree that all assets seized by the Task Force will be shared equally among all participating agencies, however, prior to the sharing of any assets seized by this task force during an investigation, all expenses for informants and/or drug purchases made in that investigation with funds from the Participating Agencies will be reimbursed to those agencies to the extent that forfeited assets are available. The Parties agree that assets seized by the Richmond Metropolitan Violent Crimes and Gang Task Force with a net value of $500.00 or more will be shared equally among the task force agencies and the office of the Commonwealth's Attorney handling the forfeiture. The Parties therefore agree that all cash, negotiable instruments, and proceeds from a sale conducted pursuant to § 19.2-386.7 or 19.2-386.12, after deduction of expenses, fees, and costs as provided in § 19.2-386.12, shall, as soon after entry of the forfeiture as is practicable, be distributed in the following manner: 10% - DCJS 15% -Commonwealth Attorney's Office handling the forfeiture 15% - Cheste~eld County Police Department 15% -Hanover County Sheriffs Office 15% - Henrico County Division of Police 15% -Richmond Police Department 15% -Virginia State Police 2 ~~~~~~ RICHMOND METROPOLITAN VIOLENT CRIMES AND GANG TASK FORCE ASSET FORFEITURE AGREEMENT Page 3 All non-reportable seizures (under $500.00) will be forfeited directly to the Task Force and deposited in a separate interest-bearing task force sharing account. All expenditures will be approved by the Command Group and will be reported by the Task Force Coordinator on the annual Task Force certification report as required by the Department of Criminal Justice Services (Forteited Assets Sharing Program Manual, Appendix D). The Command Group shall resolve any disputes involving forfeited assets. If the Participating Agencies cannot agree on the equitable shares of the net proceeds, the shares shall be determined by the Criminal Justice Services Board as provided in § 19.2-386.14, Code of Virginia. All forfeited property, including its proceeds or cash equivalent, received by a Participating Agency, will be used as prescribed by the Department of Criminal Justice Services (§ 19.2- 386.14). FORFEITED ASSETS IN NON-DRUG CASES The Constitution of Virginia, Article VIII, Section 8, (Literary Fund) provides that the proceeds of all property accruing to the Commonwealth by forfeiture in non-drug cases shall revert to -the Literary Fund. Such funds will be deposited in a separate interest-bearing Department of Treasury account until forfeited to the Commonwealth or returned to the owner, and if forfeited, will be deposited into the Literary Fund. ~Q~~~~ 3 RICHMOND METROPOLITAN VIOLENT CRIMES AND GANG TASK FORCE ASSET FORFEITURE AGREEMENT Page 4 IN WITNESS HEREOF, the Parties hereto have executed this agreement. ATTEST: By Chief Thierry G. Dupuis Chesterfield Police Department By Sheriff David R. Hines Hanover County Sheriff's Office By Chief Douglas A. Middleton Henrico County Division of Police By Superintendent W. Steven Flaherty Virginia State Police By Honorable William W. Davenport Chesterfield County Commonwealth's Attorney By Honorable Shannon L. Taylor Henrico County Commonwealth's Attorney Revised: November 1, 2012 BY Chief Bryan T. Norwood Richmond City Police Department By Honorable Ramon (Trip) Chalkley Hanover County Commonwealth's Attorney By Honorable Michael N. Herring Richmond City Commonwealth's Attorney ®®~~~~ 4 ~~-..:, 4 ~" . //QQ~~ hitcnN'1' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 23, 2013 Item Number: 9.A. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances January 23, 2013 of General Fund Fiscal Year Budgeted Expenditures* 2009 $53,495,000 7.7% 2010 $53,495,000 8.1 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent (~®~~~~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS January 23, 2013 Board Meeting Date Description Amount Balance FOR FISCA L YEAR 2012 BEGINNING JULY 1, 2011 4/13/2011 FY2012 Budget Addition 13,552,500 17,580,585 4/13/2011 FY2012 Capital Projects (13,352,500) 4,228,085 8/24/2011 Construction of first phase of Mary B. Stratton Park (391,735) 3,836,350 11/9/2011 Chesterwood-Cogbill Rd Drainage Improvements (change order (32,066) 3,804,284 1/11/2012 Chesterwood-Cogbill Rd Drainage Improvements (change order (20,204) 3,784,080 4/25/2012 Point of Rocks Property Maintenance 6/27/2012 Mary B. Stratton Park Sports Fields additional work FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 3/28/2012 FY2013 Budget Addition 3/28/2012 FY2013 Capital Projects (85,000) 3,699,080 (210,000) 3,489,080 13,905,000 17,394,080 (13,199,300) 4,194,780 ®~~~~,,~ CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS January 23, 2013 Maximum Balance Carry Over Pending from FY2013 Funds Used Items on Board District Prior Years Appropriation Year to Date 1/23 Agenda Approval Bermuda $23,429 $33,500 $15,353 $0 $41,576 Clover Hill 37,500 33,500 0 0 71,000 Dale 37,391 33,500 13,959 0 56,932 Matoaca 37,500 33,500 7,380 0 63,620 Midlothian 37,500 33,500 0 0 71,000 County Wide - - - - - ~8~~~~ Prepared by Accounting Department December 31, 2012 SCHEDULE OF CAPITA LIZED LEASE PUR CHASES APPROVED AND EXECUTED Outstanding Date Original Date Balance Bye an Description Amount Ends 12/31/2012 04/99 Public Facility Lease -Juvenile Courts Project $16,100,000 01/20 $6,475,000 (Refinanced 10/10) 03/03 Certificates of Participation* -Building Construction, Expansion and Renovation 6,100,000 11/23 950,000 03/04 Certificates of Participation* -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 11/15 2,630,000 10/04 Cloverleaf Mall Redevelopment Project 16,596,199 10/13 16,596,199 12/04 Energy Improvements at County Facilities 1,519,567 12/17 780,089 OS/OS Certificates of Participation* -Building Acquisition, Construction, Installation, Fumishing and Equipping; Acquisition/Installation of Systems 14,495,000 11/24 4,010,000 05/06 Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 5,905,000 08/07 Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 16,380,000 06/12 Certificates of Participation Refunding - Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; AcquisitionMstallation of Systems; Equipment Acquisition 19.755,000 11/24 19.635,000 *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED 130.715.766 73.361.288 PENDING EXECUTION Approved Description Amount None 0~~4~~1rL CHESTERFIELD COUNTY ~""~`°~.~~ BOARD OF SUPERVISORS Page 1 of 1 S~ ~ ,,.8 Z AGENDA AGIN Meeting Date: January 23, 2013 Item Number: 15,A. Subject: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Stephen James Schilling, Troop 2806, sponsored by Woodlake United Methodist Church, Mr. Robert Wesley Turner, Mr. Christian Barrett Spencer, Mr. Gregory Lloyd Woody and Mr. Alan Thomas O'Keefe, all of Troop 869, sponsored by the Salisbury Presbyterian Church, and Mr. Matthew John Godon, Mr. Tyler Scott Grabham, Mr. Jack Tyler Berberette, Mr. Christian Richard Forrest Colwell and Mr. Tyler David Gould, all of Troop 2860, sponsored by Woodlake United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No ~bo~~~3 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Stephen James Schilling, Troop 2806, sponsored by Woodlake United Methodist Church, Mr. Robert Wesley Turner, Mr. Christian Barrett Spencer, Mr. Gregory Lloyd Woody and Mr. Alan Thomas O'Keefe, all of Troop 869, sponsored by the Salisbury Presbyterian Church, and Mr. Matthew John Godon, Mr. Tyler Scott Grabham, Mr. Jack Tyler Berberette, Mr. Christian Richard Forrest Colwell and Mr. Tyler David Gould, all of Troop 2860, sponsored by Woodlake United Methodist Church have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Stephen, Wesley, Christian, Gregory, Alan, Matthew, Tyler, Jack, Christian and Tyler have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of January 2013, publicly recognizes Mr. Stephen James Schilling, Troop 2806, sponsored by Woodlake United Methodist Church, Mr. Robert Wesley Turner, Mr. Christian Barrett Spencer, Mr. Gregory Lloyd Woody and Mr. Alan Thomas O'Keefe, all of Troop 869, sponsored by the Salisbury Presbyterian Church, and Mr. Matthew John Godon, Mr. Tyler Scott Grabham, Mr. Jack Tyler Berberette, Mr. Christian Richard Forrest Colwell and Mr. Tyler David Gould, all of Troop 2860, sponsored by Woodlake United Methodist Church, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. ®®~~~~ ,`~~ 3 '~~r~ ~ CHESTERFIELD COUNTY ~~~~,~~ BOARD OF SUPERVISORS P 1 f 2 _ age o AGENDA Meeting Date: January 23, 2013 Item Number: 18.A. Subject: Public Hearing to Consider the FY2014 Transportation Alternative (Enhancement) Project Coun Administrator's C ments: County Administrator: Board Action Re u ted: Hold a public hearing to consider the county's FY2014 Transportation Alternative (Enhancement) Project, adopt a resolution of support for the project and appropriate and/or transfer up to $117,600 upon project approval. Summary of Information: With the adoption of MAP-21, three programs - Safe Routes to School, Enhancements and Recreational Trails - have been restructured into one program called Transportation Alternatives. Transportation Alternatives include changes to eligible project categories and the distribution of funds. Projects eligible for Transportation Alternatives funding include: • On-road and off-road pedestrian and bicycle facilities • Safe routes for non-drivers (children, older adults and individuals with disabilities) to access daily needs • Conversion of abandoned railway corridors to bike and/or pedestrian trails • Construction of turnouts, overlooks and viewing areas • Historic preservation and rehabilitation of historic transportation facilities Preparer: R.J. McCracken Preparer: Allan M. Carmody Attachments: ~ Yes • Inventory/control/removal of outdoor advertising • Vegetation management to improve safety, prevent against invasive species and provide erosion control • Archaeological activities relating to impacts from implementation of an eligible transportation project • Environmental mitigation to address stormwater management, water pollution prevention due to road construction or runoff and/or wildlife protection) Title: Director of Transportation Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) VDOT anticipates $22 million in Transportation Alternatives funding for FYl4. Half of the funding will be distributed among Commonwealth Transportation Board (CTB) members for allocation to existing projects only. The other half will be distributed, based on population, among the state Metropolitan Planning Organizations (MPO) or to CTB at-large members for allocation to areas of the state not within a Transportation Management Area. VDOT has indicated that about $1 million will be available to the Richmond MPO and $170,000 to the Tri-Cities MPO. Only the Richmond MPO will be accepting applications for new projects. Transportation Alternative Projects are financed with 80 percent VDOT funds and a minimum 20 percent local match. The local match is usually provided from county funds, from other sources, and/or from in-kind contributions. VDOT staff will review project applications for eligibility and the MPO will select projects. for funding. The details of the MPO selection process are not known at this time. The anticipated deadline for applications is March 1, 2013. Last year, the county requested and received $380,000 in Enhancement funds for the Cogbill Road (Howell Drive to Meadowbrook High School) Sidewalk Project, in the Dale district. The county is awaiting authorization from VDOT to begin design of the project. As discussed previously with the Board, staff recommends following a magisterial district rotation for project selection as follows: Clover Hill, Midlothian, Bermuda, Matoaca, Dale. This year's staff-recommended project is the Smoketree Drive (Community Recreation Center to the Church of the Epiphany main entrance) Sidewalk, estimated at $588,000, in the Clover Hill district. If selected and approved, this project requires a local match of $117,600, which is currently available in the General Road Improvement Account. Recommendation: Staff recommends the Board take the following actions: Adopt the attached resolution requesting VDOT approval and guaranteeing the local match for the Smoketree Drive (Community Recreation Center to the Church of the Epiphany main entrance) Sidewalk Project. ©'~~~~ District: Countywide WHEREAS, it is necessary that the local governing body request, by resolution, approval of a proposed transportation alternative project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the Richmond Area Metropolitan Planning Organization provide funding for the Smoketree Drive (Community Recreation Center to the Church of the Epiphany main entrance) Sidewalk Project. AND, BE IT FURTHER RESOLVED that the Board .hereby agrees to pay 20 percent of the total estimated cost of $588,000 for construction of the Smoketree Drive (Community Recreation Center to .the Church of the Epiphany main entrance) Sidewalk Project. ~~~~~~ ~, ` ...: -- - ~~ ~ - ~ - - - ADVERTISING AFFIDAVIT Client Description Ad Size Cost ( er issue) Chesterfield County Board of Supervisors CHESTERFIELD COUNTY PROPOSED FY2014 TRANSPORTATION ALTERNATIVE (ENHANCEMENT) PROJECT Take notice that the County Administrator has submitted a recommended FY2014 Transportation Alternative (formerly, Enhancement) Project to the Board of Supervisors. The Boazd of Supervisors will hold a public heazing at its regular LN:Enhancement-Project 1-16 ]/SP - 2.95 in. $466.22 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER meeting on January 23, 2013, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Government Complex, at 10031 Iron Bridge Road, Chesterfield, Virginia, to consider the project. The county intends to apply for funds allocated by the Richmond Area Metropolitan Planning Organization for the Program. Activities of the Transportation Alternative Program include: • On-road and off-road pedestrian and bicycle facilities Safe routes for non-drivers (children, older adults and individuals with disabilities) to access daily needs • Conversion of abandoned railway corridors to bike and/or pedestrian trails • Construction of turnouts, overlooks and viewing areas • Historic preservation and rehabilitation of historic transportation facilities • Inventory/control/removal of outdoor advertising • Vegetation management to improve safety, prevent against invasive species and provide erosion control Archaeological activities relating to impacts from implementation of an eligible transportation project • Environmental mitigation to address stormwater management, water pollution prevention due to road construction or runoff and/or wildlife protection Citizens who would like to comment on the county's proposed Transportation Alternative Project aze encouraged to send their comments in writing to the Transportation Department, Chesterfield County, P.O. Box 40, Chesterfield, VA This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 1/16/2013 Sworn to and subscribed before me this l ~ ~ day of Q rr , 2013. i~ Legal Affiant J s T, Grooms Jr., Notary Pu lic My commission expires: February 29, 2016 Commission I.D. 7182093 (SEAL) ,~~~e~~i~~r~i~ -~ ~~ GRpO'. •~~'~ ~ ,. •NOTARY• ••S ~ : PUBLIC ~ ~_ REG #t 7182093 •' ~ n ; MY COMMISSION ' o ~ EXPIRES Q ' ' ?~~• 2/29/2016 ••~~;~ ~•'• •• s ~~y,,~~__ • ~'~~o~~e~~ N ~, THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. ~ ~~; ~ a~-~ ~~ P.U. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterfieldobserver.com • Internet-. ww~,~_checr~~-fiPi~~h~,~.,,P.~„m 23332, ,~ttrntion: R. J. McCracken. Information regarding the proposed Transportation Alternative Project is available in the Transportation Department, Room 201 at the Community Development Building, 9800 Government Center Parkway, 3rd Floor, Chesterfield, VA 23832 and may be examined by all interested persons between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday. For further information, please call 748-1037. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, January 18, 2013. CHESTERFIELD COUNTY ;y~'~=~;~~ BOARD OF SUPERVISORS Page 1 of 1 `~~ ~-, ! AGENDA Meeting Date: January 23, 2013 Item Number: 21. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: of the Board of County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors' organizational meeting to be held on February 6, 2013, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # OO~G69