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12/10/1975 PacketBOARD OF SUPERVISORS AGENDA December 10, 1975 9:00 a.m. /,,-~. 9:05 a.m. /,,~I. 10:00 a.m. III. II III Invocation Approval of Minutes - November 26th and December 4th Highway Engineer County Engineer Vacation of Rights-of-Way 1. Lucks Lane 2. Ripplemead Street 3. Rothmoor Road Appointment of Dispatcher Game Claim Bids for Phase I for Chalkley School Lighting Bids at Four Parks Appointments to ABIDCO Resignation of Robert George from the Mental Health/ Mental Retardation Services Board Bids for New Instruments for Schools 12:00 noon LUNCH 2:00 2:30 5:00 p.m. /~II. P m'~~ XIi p m. Mobile Home Requests Rezoning Variances Miscellaneous Matters DOUGLAS B. FUGATE, COMMISSIONER LEOI',JARD R. HALL, BRISTOL, BRISTOL i)ISTRICT HORACE G. FRALIN, ROANOKE. ,'~LEM D,'STRICT THOMAS R, GLASS, LYNCHBURG, LY¥CttBURG D/STRICT MORRILL M, CROWE, RICHMOND, RICH~4OND WILLIAM T. RODS, YORKTOWN, SUI;FOI. K DISTRICT DOUGLAS G. JANNEY, FREDERICKSBURG, FREDE'RlCKf~URG DISTRICT RALPH A. BEETON, PALLS CHURCH, CUI,?EPYfR D/STRICT ROBERT S. LAN DES, STAUNTON, STA UNTON DISTRICT T. RAY HASSELL, III, CHESAPEAKE, ATLARGf-URBAN COMMONWEALTH of VIRQINIA DEPARTMENT OF HIGHWAYS & TRANSPORTATION 1221 EAST BROAD STREET RICHMOND, 23219 1975 JOHN E. HARWOOD DEPUTY COMMISSIONER & CHIEF ENGINEER W. S. G. BRITTON DIRECTOR OF ADMINISTRATION H. GORDON BLUNDON DIRECTOR OF PROGRAM MANAGEMENT J. M. WRAY, JR. DIRECTOR OF OPERATIONS J. P. ROYER, JR. DIRECTOR OF PLANNING P. B. COLDIRON DIRECTOR OF ENGINEERING IN REPLY PLEASE REFER TO Secondary System Additions Chesterfield County Board of Supervisors of Chesterfield County Chesterfield Court House, Virginia 23832 Gentlemen: As requested in resolution by your Board on July 23, 1975, the following additions to the Secondary System of Chesterfield County are hereby approved, effective December 1, 1975. g3) ITIONS URREYWOOD- SECTION E Williamstowne Drive - Beginning at its intersection with Elmart Lane 0.01 mile westerly to a dead end. Beginning at its intersection with Elmart Lane easterly 0.07 mile to its intersection with Surreywood Drive thence easterly 0.03 mile to State maintenance. LENGTH 0.11 Mi. Elmart Court - Beginning at its intersection with Elmart Lane easterly 0.12 mile to a cul-de-sac. 0.12 Mi. Marwood Drive - Beginning at its intersection with Elmart Lane easterly 0.03 mile to State maintenance. Beginning at its intersection with Elmart Lane westerly 0.07 mile to a cul-de-sac. 0.10 Mi. Elmart Lane - Beginning at its intersection with Marwood Drive southwesterly 0.13 mile to Elmart Court thence southwesterly 0.07 mile to Chainmale Road thence south- westerly 0.11 mile to Williamstowne Drive. Beginning at its intersection with Marwood Drive northerly 0.03 mile to State maintenance. 0.34 Mi. -2- ADDITIONS LENGTH SURREYWOOD - SECTION E (CONTINUED) Chainmale Road - Beginning at its intersection with Surreywood Drive northwesterly 0.09 mile to its inter- section with Elmart Lane. 0.09 Mi. Surreywood Drive - Beginning at its intersection with Williamstowne Drive northeasterly 0.13 mile to its intersection with Chainmale Road thence northeasterly 0.03 mile to State maintenance. 0.16 Mi. k J' ~°~ Ha_rw°°d~_ Deputy Commissioner ~ Chief Engineer Copies: Mr. A. S. Mattox Mr. J. P. Mills, Jr. Mr. A. S. Brown Mr. L. E. Brett, Jr. Mr. L. H. Dawson, Jr. Mr. E. L. Covington, Jr. - Chesterfield DOUGLAS B. FUGATS, COMMISSIONER LEONARD R. HALL, BRISTOL. BRISTOL DISTRICT HORACE G. FRALIN, ROANOKE. SALEM DISTRICT THOMAS R, GLASS, LYNCHBURG, LYNCttBURG DLt;TRfCT MORRILL M. CROWE, RICHMOND. RICh'MOND D[$'TRICT WILLIAM T. ROOS, YORKTOWN, ,¥Ub'I:~)LK ffJ[STRICT DOUGLAS G. JAhINEY, FREDERICKSBURG, FREDERICKSBURG DISTRICT RALPH A. BEETON, FALLS CHURCH, CULPEPER DISTRICT ROBERT S. LANDES, STAUNTON, STA U,¥TON DISTRICT T. RAY HASSELL, III, CHESAPEAKE, -IT LARGE. URBAN CHARLES S. HOOPER, JR., CREWE, ATLARGE-RURAL L. E. BRETT, JR. DISTRICT ENGINEER Mr. Melvin W. Burnett county Administrator County of Chesterfield chesterfield, Virginia COMMONWEALTH of VT/RQ]/N] A DEPARTMENT OF HIGHWAYS & TRANSPORTATION 1221 EAST BROAD STREET RICHMOND, 23219 December 4, 1975 JOHN E. HARWOOD DEPUTY COMMISSIONER & CHIEF ENGINEER W. S. G. BRITTON DIRECTOR OF ADMINISTRATION H. GORDON BLUNDON DIRECTOR OF PROGRAM MANAGEMENT J. M. WRAY, JR. DIRECTOR OF OPERATIONS J. P. ROYER, JR. DIRECTOR OF PLANNING P, B. COLOIRON DIRECTOR OF ENGINEERING IN REPLY PLEASE REFER TO OFFICE OF DISTRICT ENGIHEER PETERSBURG, VIRGINIA 23803 P. O. Box 3036 Bon Air, virginia 23235 Dear Mr. Burnett: I am in receipt of the Chesterfield County Board of Supervisors' resolu- tion dated November 26, 1975 whereby the Board requests the State Highway Department to accept the extension of Route 1514 across the Seaboard Coast Line Railroad right of way so that the Railroad Company can make certain improvements at this crossing. I wish to call your attention to my letter of November 12, 1974 whereby I advised the only way the Highway Department will be able to accept the exten- sion of Route 1514 across the S. C. L. Railroad right of way would be via rural addition. This would mean that 100 per cent of the County's rural addition funds for a one-year period would have to be utilized to finance the protective devices, which will be required at this crossing. After I have received a resolution from the Board stating that they wish the rural addition funds be used for this purpos~ I will proceed with the neces- sary paper work to see that this rural addition is accomplished. ELCjr:pmg Attachment Very truly yours, E. L. covington, Jr. Resident Engineer cc: ~. L. E. Brett, Jr., w/attachments Mr. Irvin G. Hornet, w/attachment Mr. Leo Myers, w/attachment Mr. J. Ruffin Apperson, w/attachment Mr. E. Merlin O'Neill, w/attachment Mr. Aldrich J. Krepela, w/attachment A HIGHWAY IS AS SAFE AS THE USER MAKES IT 37 c~os~i~ tI~c~gl~ut C~o~laSS soc~ road ~ at a cost :in z~J. oviJ.~ ~ Foooz~., vo fJJ~l t~ut t2m c~osib~ on ~ToSt b~'~:~t (]~M~a 1S14) is not ~ t~a ];Ln~e b~; ~J3~o~o~ t~o )ire COMMONWEAl. TH OF VIRGINIA DEPARTMENT O~= HIGHWAYS ~mmMe 4m~ m N mi ml~ ~ (m tlm) m ~ m m ~{ ~ mm{ m { {{mm m.m ~, mind m mm~m~{~m. {e'~l eemm m m ~ m m ~ m mmmmmmm ~' m m memmmmmmmmmmmm~ mm~ emm~ eQm~. VIRGINIA: At a' regular meeting of the Board ¢~upervisors of Chesterfield County, .eld at the Courthouse on at This day the County Road Engineer, in accordance 'with directions from this Board, made report in writing upon his examination of Groundhog Drive in F~gehill Townhouses, See~:ioh &, ~idlothian District. Upon consideration whereof, an~ on motion of seconded by 718 to a deadend, a distance of 0.25 mile, has been altered~ and a new road has been constructed, which new road serves the same citizens as the roa~ altered. 10OW, 'THEREFORE, BE IT RESOLVED~ That Secondary Route 1708 be, and the same hereby is, abandoned as a public road from State Route 718 to a deadenS, a distance of 0.25 ~Lles, pursuant to Section 33-76.12 of the Co~e o.f Virginia of 1950, as amended. AND B~ IT ]~J~T~R RSSOLVSDI Th&~ G~oundhog Drive in Edgehi11 T0wnhouaee, Section A, Mldlothian District, be and hereby is established as a public road~ and the Virginia Department of Highways and Trans~ortation is hereby requested to take Groundhog Drive, beginning at its intersection with State Route 718 northerly 0.16 mile to a dead&nd, & distance of 0.16 mile, into the Secondary Sys%em of Chesterfield County pursuant to Section 33.1-229 of =he Code of Virginia of 1950, as amended. This road serves 40 unite. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of HighwaYs a 50' right-of-way for this road with necessary easements for cuts, fills, and drainage. This section of ~klgehi11 Townhouses, Section A, is recorded as foilows~ Pla~ Book .... , Page .... , Date . . . Motion Carried. A COPY TESTE: County A~ministrator At a regular meeting of the Board of Supervisors of County held this day of , 19 seconded that: , it was duly moved and WHEREAS, Secondary Route 651, from ' i ':'.~. .. ~' to · ~/~'/.' /~/', , a distance of . ~.~/~c miles, will be altered, and a new road constr~cted and approved by the State Highway Coraraissioner, which new road serves the same citizens as the road so altered; and ~IEREAS, ceFtain sections of this new road follow new locations, these being shown on the attached sketch titled, "Changes in Secondary System Due to Relocation and Construction on Route 651, Project 0288-020-101 RW 202, dated at Richmond, Virginia, and further, that the sections of old location, i.e., Section~ in ~e on the afore-mentioned sketch, a total distance of . / , shown miles, be, and the same hereby is, abandoned as a public road, pursuant to Section 33-76.12 of the Code of Virginia of 1950, as amended; BE IT THEREFORE RESOLVED, that the above resolution abandoning that portion of old Route 651 to become effective upon completion of the prOject and relocation of Route 651. The parcel of land shown on the attached sketch, Parcel 116 being the same acquired by Walter C. Link. and Donna S. Link from Pelem p. Kiser and Bonnie Kiser, Parcel 019. Motion Carried. A COPY TESTE: Clerk N 8 q\~ 0 '~ Z oOg ' ::) ~-!- o t 0 ,,,~' '*' '~' 0 DOUGLAS B, FUGATE, COMMISSIONER LEONARD R. HALL, BRISTOL, BRISTO], DISTRICT HORACE G. FRALIN, ROANOKE, SALb2M DL~;TRICT COMMONWEALTH of VIRGINIA DEPARTMENT OF HIGHWAYS & TRANSPORTATION 1221 EAST BROAD STREET RICHMOND, 23219 L. E. BRETT, JR. DISTRICT ENGINEER December 9, 1975 JOHN E. HARWOOD DEPUTY COMMISSIONER & CHIEF ENGINEER W. S. G, BRITTON DIRECTOR OF ADMINISTRATION H. GORDON BLONDON DIRECTOR OF PROGRAM MANAGEMENT J. M. WRAY, JR. DIRECTOR OF OPERATIONS J. P. ROYER, JR. DIRECTOR OF PLANNING P. B. COLDIEtON DIRECTOR OF ENGINEERING IN REPLY PLEASE REFER TO OFF[CE OF DISTRICT ENGINEER PETERSBURG, VIRGINIA 23803 P. O. Box 3036 Bon Air, virginia 23235 Mr. Melvin W. Burnett County Administrator County of Chesterfield Chesterfield, Virginia 23832 Re: Tall Pine Road Chesterfield County Dear Mr. Burnett: This is in reference to my letter of October 10, 1975 and the Chesterfield County Board of Supervisors' resolu- tion dated September 10, 1975 concerning the improvements to Tall Pine Road to make it eligible for State maintenance. This is to advise that we have received a recommended pavement design and estimate that we will be able to per- form the work for about $4,000. If this meets with the Board's approval, please submit revised resolution. Very truly yours, E. L. covington~, Jr. Resident Engineer ELCjr:pmg A HIGHWAY IS AS SAFE AS THE USER MAKES IT ENGINEERING AND UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD .AGENDA FOR THE MEETING_. OF . THE. BOARD OF SUPERVISORS DECEMBER 10~ 1975 Approval of water contract: 1. W75-75D Ives Lane $1,620.20 Gontractor: Bookman Construction Company Clover Hill Request permission to award Water Contract W75-63C for water .~lltne along Hicks Road to serve library. Clover Hill Consideration of acceptance of the Dowd water system on Hicks Road and Dowd Lane. Approval of Change Order No. 1 for Contract 7334, Rockwood '~-ark Pumping Station, in the amount of $120.00 Clover Hill Approval of sewer contracts: 1. S75-39D Bexley, Sections 7 and 8 $123,615.65 Contractor: Alpine Construction Corp. Clover Hill 2. S75-5D Ives Lane $5,679.80 Contractor: Bookman Construction Co. Clover Hill Consideration of request for extension of time on Contract 6511-7A, River and Matoaca Road area. Matoaca Consideration of recommendations of a final location of sewer ltne on Contract 7032-2A, Crestwood Farms. Midlothian ~/VIII, Determine method of handling sewage for proposed subdivisions in Enon. Bermuda me Request from VEPCO to install electric service on County right of way (Ives Lane). Clover Hill Review bids for Project D75-04C, Robertson Place Storm Sewer. Matoaca Review request from Brandermill to waive payment of street sign fees since they are using their own signs and to refund all fees paid. Clover Hill XII.' Review status of roads in Belfair. XIII. Miscellaneous Robert A. Painter County Engineer December 5, 1975 goo, oo %59. ~0 1975 T~ job ~ ~d o~ u~ ~ 6oa ~lil. tO0,O0 ~e~ ~ ~~ b~ at ~ ~5.000.00. ~n~ ~0~ ~ job o~ ~R~td ~~~~~ ~gh~g 4V4~ ~ ~t ~o~ bt~ p~td b~ ~ ~e~ ~o~ ~ job ~ : / BOARD OF SUPERVISORS IRVIR G, HORNER, CLOVER HiLL DIE*TRICT LEO MYERS, VICI CHAIRMAN BERNUDA DISTRICT COUNTY BOARD OF SUPERVISORS J. RUFFIN APPERSOR D&LE D:STRICT ALDRICH J. KREPELA #IDLOTHIAN DISTRICT E. MERLIN O'NEILL, SR. M ATOACA DISTRICT CHESTERFIELD /0 C'H ESTERFI ELD, M, W. BURNEI'T COUNTY ADMINISTRATOR VIRGINIA November 20, 1975.~__~ From: Carl ~. ~se, Recreation Director ~ 5 ~. ~ ~ Matoaca - Rest Room Building Ettrick - " " " Eco ff - " " " Harrowgate - Rest Room and Maintenance & Storage Building Rockwood - Rest Room Building $20,000.00 20,000.00 20,000.00 40,000.00 20~000.00 TOTAL $I 20,000.00 In view of the limited time available before the opening of the facilities in the parks, we have a temporary alternate plan to suggest which will serve the needs for the time being. Rental of eight portable toilet units, two for each of the four parks, The total cost of rental and cleaning twice a week for seven months would be $2,700.00 Purchase of a 12 x 32 aluminum building for storage and maintenance at Harrowgate Park as a supply center for these four parks. The colored and insulated building would be avai- lable for a cost of $3,100.00. The total cost would be a total of $5, oo.oo BOARD OF SUPERVISORS IRVING. HORNER, CHAIRMAN CLOVER HILL DESTRI~lr LEO MYERS, vice C#AIRMAN BERMUDA DISTRICT BOARD OF SUPERVISORS J. RUFFIN APPERSON DALE DISTRICT ALDRICH J. KREPELA MIDLOTHIAN DISTRICT E. MERLIH O'NEILL, SR. MATOACA DISTRICT COUNTY OF CHESTERFIELD C-HESTERFIELD. VIRGINIA M. W. BURNETT COUNTY ADMINISTRATOR November 25, 1 To: M. W. Burnett, County Administrator . From: Carl w. Wise, Recreation Director Subject: Restrooms-Maintcnance & Storage Building Estimated cost of storage and maintenance building and rest rooms in parks. Rockwood - Restroom Building $12,000.00 Water 100.00 Septic Tank 4tO, Q,O.,00 TOTAL $16,100.00 H~rrowgate~- Restroom Building with Maintenance and Storage facilities building comparable to Rockwood $37,000.00 Water 1,325.00 Septic Tank , 4,000.00 TOTAL $42,325.00 Ecoff - Restroom Building Water Septic Tank TOTAL $12,000.00 2,525.00 4,000._00 $18,525.00 Matoaca - Restroom Building Water Septic Tank TOTA L $12,000.00 1,175.00 _ 4,000.00 $17,175.00 Ettrick - Restroom Building Water Septic Tank TOTAL **Sewer possible at Ettrick GRAND TOTAL $12,000.00 1,475.00 4,000.00 $17,475.00 $111,600.00 TO: FROM: SUBJECT: MEMORANDUM December 4, 1975 Board of Supervisors Mr. M. C. Ritz,-Director of Planning Status of Projects Specifically Requested By The Board Projects requested by the Board and still in process are as follows: Bermuda Magisterial District Ecoff Park - Fencing is not in yet. A final punch list of work was drawn-up for the contractor to do. See park lighting paragraph below. Enon Park - The appraisals have been checked by the State Commission of Outdoor Recreation. The COR has submitted forms to the U.S. Bureau of Outdoor Recreation for approval. We probably won't receive final Federal approval and funding until late December. We have no word yet on the availability of State funding. Cline Automotive (Rt. i/Willis Road) - Bill Poole met with Mr. Cline on October 30, and explained what was needed for a site plan and a Variance; also what would have to be done to obtain approval for the building that he has built. He was to have submitted an application for a Variance to be heard by the Board of Zoning Appeals at the December meeting, but did not respond. The Building Inspector is to contact him again. Curtis Lumber Company Property - On October 2, 1975 in the Chesterfield County General District Court, the Honorable R. D. Laney gave Mr. H. H. Murphy, tenant, until December 18, 1975 to remove all junk motor vehicles and parts thereof from the subject property. Lillie Allen Property - In response to your request we visited the Allen property at 5126 West Hundred Road and found junk, trash, etc. Ronald Allen, executor of the Allen Estate, said that Mr. E. West, Sr. was responsible for the condition and that he had been unsuccessful in getting Mr. West to clean up the property. We obtained a warrant for the arrest of Mr. West and on December 4, 1975, the Honorable J. F. Daffron, Jr. continued this case until January 15, 1976 during which time Mr. West is to remove all junk, trash, etc. Clover Hill Magisterial District Elementary School plans are out to co~tractors to submit bids by December 8, 1975. Dale Magisterial District Dale Park - No new progress. Matoaca Magisterial District Ettrick Park - Fencing is not in yet. A final punch list of work was drawn-up for the contractor to do. See park lighting paragraph below. Harrowgate Park - Ail fill work has been completed. The contractor is working on the parking lots. Mr. Chudoba has not designed a subsurface drainage system yet for the football field. Once this drain system is designed, we will need funding for it as well as for 1 additional parking lot. We will not have this information until the January Board meeting. See park lighting paragraph below. Harrowgate School - Bill Poole met with Mr. Lowman and Bob Williamson (with the School Board) at the school. It was decided that two little league sized fields would be staked out on the site before we decide on a final design. One of these fields will either require moving a playground and a basketball court or else it will have to be located in the woods behind the school. This staking should be done the second week in December. Plans could be drawn up and bids received by the second Board meeting in January. Matoaca Park Fencing is' not in yet. A final punch list of work was drawn-up for the contractor to do. See park lighting paragraph below. Mary L. Campbell Property - In response to a complaint, visited property and found Mr. H. Robertson, tenant, has a junk yard and dump on this property. Sent Mr. Robertson a letter requesting that he clean up the property by September 23, 1975. On October 9, 1975 visited property and found nothing had been done, obtained warrant for the arrest of Mr. Robertson. On November 20, 1975 in the Chester- field County General District Court, Honorable J. F. Daffron, Jr. continued this case until January 15, 1976 during which time Mr. Robertson is to remove all trash, junk, etc. from this parcel. General Park Comments Bids were received from 7 contractors on November 25, 1975. One contractor offered an alternative design that would provide the same amount of light, cost less to install and less to operate. We are checking with VEPCO to ascertain their projected costs and decide which of the 2 lowest bids is actually best. Prices should be available for the December 10, 1975 Board meeting. -2- MORRIS E. MASON ATTORNEY AT LAW P. O. BOX 25 CHESTERFIELD COURT HOUSE, VIRGINIA November 7, 1975 (703) 272-5437 M. W.. B~nett County Administ~or County of Chesterfield Chesterfi~d, V~inia 23832 RE: Vacation of portion of Lucks Lane, vacation of Ripplemead Street, vacation of Rothmoor Road Dear Mel: In connection with the above road vacations, you w~ find ~tached the following papers~ I. Original and copy of Ordinance to vacate a portion of Luck~ Lane, together with plat and copy of legal Notice. 2. Original and ~opy of Ordinance to vacate Ripplemead Street, together with plat and copy of legal Notice. 3. Original and copy of Ordinance to vacate Rothmoor Road, together with plat and copy of legal Notice. As noted on the pape~, the legal Notices will be published on these vacations for bringing them for hearing before the Board at its regular meeting on December 10, 1975. I request that you arrange to place these on the Board's agenda for its December I~ meeting. The Rothmoor Road vacation was authorized by the Board's resolution passed on October 22, 1975. We have been requested to bring the other two vacations before the Board, b~t I have been unable to locate the resolutions of the Board a~thorizing the preparation of these ordinances. In the absence of such resolutions, I would request the sponsors, Mr. Apperson and Mr. Homer, to pass the appropriate resolutions at the Board's next meeting on November 12, 1975. Meanwhile, I am proceeding with publication of the ordinances pursuant to Section 15.1-431. If you have any qu~tions, please give me a c~ll. Very truly yours, Mor~is E. Mason County Attorney MEM:rfh Enclosur~ At a ~egular meeting of the Board of Supervisors of Chesterfield County, Virginia, held at the Courthouse on December 10, 1975, at 9:00 o!clock A.M. AN ORDINANCE to vacate an unimproved fifty (50) foot wide road right-of-way in the subdivisions of Lake Crystal Farms and Central Heights, known and designated as Luck's Lane located between Court House Road and North Cottonwood Road, plats of which made by J. K. Timmons, Civil Engineers and Surveyors, Richmond, Virginia, dated February 7, 1964, and September 15, 1955, respectively and recorded February 11, 1964, and February 16, 1955, respectively, in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, in Plat Books 13, pages 78 and 79 and Plat Book 9, page 99, the said unimproved fifty (50) foot wide road right-of-way to be vacated being more particularly shown on a plat dated October 15, 1975, made by the Engineering Department, Chesterfield County, Virginia, a copy of which is attached hereto and made a part hereof by this reference. WHEREAS, the Board of Supervisors of Chesterfield County, Virginia, by resolution duly adopted at its regular meeting held at the Courthouse on 09-10-75 directed that an ordinance be prepared for public hearing on the proposed vacation of the said fifty (50) foot wide road right-of-way known as Luck's Lane in Lake Crystal Farms and Central Heights subdivisions, as shown on plat made by the Engineering Department of the County of Chesterfield, Virginia, dated October 15,*1975, the said road right-of-way to be vacated being shown on a copy of the said plat shaded in "blue", which is attached hereto and made a part hereof by this reference and peing more particularly~described as follows, to-wit: LUCK'S LANE commencing at its line of intersection, being 50 feet in width, with the eastern right-of-way line of Court House Road, thence proceeding between parallel lines in an eastwardly direction 382 feet, more or less, terminating at its line of intersection with the western right-of-way line of North Cottonwood Road. WHEREAS, notice of the adoption of this ordinance has been given in accordance with Section 15~1-431 of the Code of Virginia, 1950, as amended. NOW, THEREFORE, BE IT ORDAINED by the Board of Super- visors of the County of Chesterfield, Virginia: 1. That pursuant to Section 15.1-482, of the Code of Virginia, 1950, as amended, that the unimproved 50 feet wide road right-of-way described above and shown shaded in "blue" on the copy of plat attached hereto and described herein, known as Luck's Lane, be and it is hereby vacated. 2. This ordinance shall be in full force and effect in accordance with Section 15.1-482 of the Code of Virginia, 1950, as amended, and a certified copy thereof, together with the plat attached, shall be recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia. A Copy: Teste - M. W. Burnett, County Administrator NORTH COTTONWOOD SOO '~730 E---~ ROAD MAMIE B. MOODY D.B. 4?6, page 426 l. ake Cry~l Farms, sec#on D. Central Heights, seotion A COURTHOUSE ROAD 770.00'+_ FROM THE ~ OF CHERYL ANN ROAD TO ~ THE ~ OF lUCKS £xisting Portion of £u¢1~$ lane. Plat showing the vacation of a portion of Lucks Lane located in Clover Hill District, (:hesterfield County, Virginia. (Plat prepared by Chest,,rfield County, Engineering D~pa2tm~ :,~) ' Oct. 15, 1975 PUBLIC NOTICE T;~ NOTICE that on the 10th day ~f December, 1975, at 9:00 A.M., or as soon thereafter as may be heard, the Board of Supervisors of '~he County of Chesterfield, Virginia, at its regular meeting place in the qoar~ Room of the County Courthouse at Chesterfield, Virginia, will consider the following ordinance for adoption: AM ORDI~IAN~ to vacate an unimproved fifty (50) foot wide road right-of-way in the subdivisions of Lake Crystal Farms and Central Heights, kno~ and designated as Lucks Lane, located between Courthouse Road and North Cottonwood Road, plats of which made by J. ~. Ttmmons, Civil ~ngineers and Surveyors, Richmond, Virginia, dated February 7, 1964, and September 15, 1955, and recorded February 11, 1964, and February 16, 1955, in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, in Plat Books 13, pages 78 and 75 and Plat Book 9, page 99, said unimproved fifty (50) foot wide road right-of-way to be vacated being more particularly shown on a plat, dated October 15, 1975, made by the Engineering Department of ~%esterfield County, Virginia, a copy of which is attached to the proposed Ordinance and by reference made a part thereof. The complete text of the proposed Ordinance is on file in the office of the County Administrator for the County of Chesterfield, Virginia, and may be examined by all interested parties between the hours of 9:00 A.~. and 5:00 P.M., b~onday through Friday. At a regular meeting of the Board of Supervisors of Chesterfield County, Virginia, held at ~he Courthouse on December 10, 1975, at 9:00 o'clock A AN ORDINAI~CE to vacate a portion of an unimproved fifty (50) foot wide road right-of-way in the subdivision of Wentworth Home Sites, known and designated as Rothmoor Road located between Dundas Road and Bensley Road, a plat of which made by W. W. LaPrade Brothers, Civil Engineers, Richmond, Virginia, dated November 4, 1948, and recorded January 12, 1949, in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, in Plat Book 8, page 144, the position of said unimproved fifty (50) foot wide road right-of-way to be vacated being more particularly sho~ on plat dated October 20, 1975, made by M. E. Floyd, C.L.S., Richmond, Virginia, a copy of which is attached hereto and made a part hereof by thts reference. ~EREAS, the Board of Supervisors of Chesterfield County, Virginia, by resolution duly adopted at its regular meeting held at the Courthouse on October 22, 1975, directed that an ordinance be prepared for public hearing on the proposed vacation of a portion of the said fifty (50) foot wide road right-of-way known as Rothmoor Road in Wentworth Home Sites subdivision, as shown on plat made by the said M. E. Floyd, C.L.S., R£chmond, Virginia, dated October 20, 1975, the said portion of road right-of-way to be vacated being shown on a copy of the said plat which is attached hereto and made a part hereof by thls reference and being more particularly described as follows, to-wit: ROTHMOOR ROAD commencing at its line of intersection, b~i~ fifty (50) feet in width and in¢ludinM'areas establlsh~ b~ the corner radii, with the northern right-of-way line of Bensley Road, thence proceeding between parallel lines in a northwardly direction 284 feet, more or less, terminating at its line of intersection with the southern right-of-way line of Dundas Road. WHEREAS, notice of the adoption of this ordinance has been given in accordance with Section 15.1-4~1 of the Code of Virginia, 1950, as amended. NOW, THEtLEFORE, BE IT OP~AI'NED by the Board of Super- visors of the County of Chesterfield, Virginia: 1. That pursuant to Section 15-.1-482, of the Code of Virginia, 1950, as amended, that the portion of unimproved fifty (50) foot wide road right-of-way including t~e areas established by the corner radii described above and showm on the copy of plat attached hereto and described herein, kmown as Rothmoor Road, be and it is hereby vacated, except, however, the County of Chesterfield, Virginia, RESERVES unto itself a perpetual easement and right-of-way upon, over, across, through and under the said fifty (50) foot wide right-of-way for water, sewer and drainage utilities and appurtenant facilities, together with the right of ingress and egress upon, over and across said right-of-way. 2. This ordinance shall be in full force and effect in a¢cordmnce with Section 15.1-482 of the Code of Virginia, 1950, as amended, and a certified copy thereof, together with the plat attached, shall be recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia PUBLIC NOTICE TAME NOTICE that on the 10th day of December, 1975, at 9:00 A.M., or as soon thereafter as may be heard, the Board of Supervisors of the County of Chesterfield, Virginia, at its regular meeting place in the Board Room of t~he County Courthouse at Chesterfield, Virginia, will consider the following ordinance for adoption: AN ORDINANCE to vacate a portion of an unimproved fifty (50) foot wide road right-of-way in the subdivision of Wentworth Home Sites, known and designated as Rothmoor Road located between Dundas Road and Bensley P~oad, a plat of which made by W. W. LaPrade Brothers, Civil Engineers, Richmond, Virginia, dated November 4, 1948, and recorded January 12, 1949, in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, in Plat Book 8, pa~e 144, the position of said unimproved fifty (50) foot wide road right-of-way to be vacated being more particularly shown on plat dated October 20, 1975, made by M. E. Floyd, C.L.S.~ Richmond, Virginia, a copy of which is attached to the proposed Ordinance and by reference made a part thereof. The complete text of the proposed Ordinance is on file in the office of the County Administrator fo, the County of Chesterfield, Virginia, and may be examined by all interested parties between the hours of 9:00 A.M. and 5~00 P.M., Monday through Friday. At a regular meetin~ of the Board o~ Supervisors of ~esterfteld County, Virginia, he ld at the Courthouse on Decembe~ i0, 1975, at 9:00 o'Clock A.5~.. AN ORDINANCE to vacate an unimpro~ed thirty (30) foot wide road right-of-way in the subdivision oq Falling Creek Villa Sites, known and designated as Ripplem..ead Street located between Cambria Street and Salem Street a plat of ,.~ich made by J. Temple Waddtll, Civil E~%gineer, Richmond, Vir~inta, dated P.~cember 31, 1926, and recorded June 15, 1928, in the CleTk's Office of the Circuit Court of Chesterfield County, Virginia, in Plat 5ook 4, page 112, the said unimproved thirty (30) foot wide road right-of- way to be vacated being more particularly shown on a plat October 15, 1975, made by the EngineerinE~ ~partm~nt, Chesterfield County, Virginia, a copy of which is attache~ hereto and made a part hereof by thtm reference. k~4EREAS, the Board of Supervisors ~f Chesterfield County, Vtrg~nia, by resolution duly adopted at its xegular meeting held at the Courthouse on 06,...25,~5 ......... ..... directed that an ordinance be prepared for public hearing on ~he proposed vacation of the said thirty (30) foot wide road right'of-way kno%n~ as Ripplemead Street in Falling Creek Villa Sites subdivision, as shown on the plat ~ade by the Engineering DeDartment of the County of Chesterfield, Vtr~inia, dated October 15, 1975, the said road ri~ht-of-way to be vacated beins sho~ on a ~opy of the said plat shade¢! in ~'red~, which is attached hereto and made a part hereof by this reference and being ~ore particularly described as follow~, to RIPPLEMEAD STREET eom~encin~ at it$i l~e o~ being thirty (30) feet in width, with the northern right-of-way line of Cambria e .~tree~, thence proceedin~=, between parallel lines in a northwardly direction 729 feet, more or less, ter~%inattng at its line of intersec~ion with the southern right-of-way line of t~'HEREAS, notice of the adoption of this ordinance has been given in accordance -~ith Section t. 5.1-431 of the Code of Virginia, 1950, as amended. ~i~4, ~qEREFORE, BE IT ORDAII,~{D by the Board of Super- visors of tke County of Q~esterftel~, VirK~nia: Virginia, 1950, as amended, that the unimp~oved thirty (30) foot wide road. riSht-of-~ay described above and sho%~ shaded tn "red" on the copy of plat attached h~}rego and described herein, kno~ as Ripplemead Street, be and it fa hereby -~acated. 2. ~lis ordinance shall be tn f~ll force and effect in accordance with Section 15.t-482 of the Code of Virginia, 1950, as amended, mhd a certified copy thereof, ~oge~her wtt'h the plat attached, shall be recorded In the Clerk's Office of the C~rcuit Court of Chesterfield Cowry, V!rstnta. A Copy: Teste - M. W. Burnett, County Adminisfi-~or-- PUBLIC NOTICE TAKE NOTICE that on the 10th day of December, 1975, at 9:00 A.M., or as soon thereafter as may be he~rd, the Board of Supervisors of the County of Chesterfield, Virginia, at its re~lular meeting place in the Board Room of the County Courthouse at Chesterfield, Virginia, will consider the following ordinance for adoption: AN ORDINANCE to vacate an unimproved thirty (30) foot wide road right-of-way in the subdivision of Falling Creek Villa Sites, known and designated as Ripplemead Street located between Cambria Street and Salem Street, a plat of which made by J. Temple Waddill, Civil Engineer, Richmond, Virginia, dated December 31, 1926, and recorded June 15, 1928, in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, in Plat Book4, page 112, the said unimproved thirty (30) foot wide road right-of- way to be vacated being more particularly shown on a plat dated October 15, 1975, made by the Engineering Department, Chesterfield County, Virginia, a copy of which is attached to the proposed Ordinance and by reference made a part thereof. The ,complete text of the proposed Ordinance is on file in the office of the County Administrator for the County of Chesterfield, VirMinia, and may be examined by all interested parties between the hours of 9:00 A.~¢. and 5:00 P.M., Monday through Friday. S Tt~A rHMOt?E R OA D S Tt~EET 53 ~ 5 ~ ~ ~ ~0 / 2 5 7 ,9 /0 Oct . 1';, 1° COLONEL J. E. PITTMAN, JR. CHIEF OF POLICE MAJOR C. E. RICHTER COU NTY OF CHESTERFIELD CHESTERFIELD, VIRGINIA POLICE DEPARTMENT December 3, 1975 Honorable Board of Supervisors County of Chesterfield Chesterfield, Virginia 23832 Dear Sirs: I recommend that Joyce Pounds Dolan be approved as a Dispatcher for the County of Chesterfield, to become effective January 1, 1976. Respectfully, Colonel J. E. Pittman, Jr. Chief of Police JEPj r/vh November 18,1975 i, Warden ...~ r. Howard Smith B.N. Clarke for j chickens on this d~te investigated the claim ~?f addres s.,..__~jt~__P.erP~.,ns0n Dr. Enon Brown Legins, 1 year old, 6 pounds each Description {kind, age.. w'~ight) ~,'u.~ch occurred on ._ November 18 1975 in C~=oterfield Ccunty. i estimate value of $chicks 2.50 eeac!~ total value $ 18.66 Authority Virg~ia State De~ment of Agriculture i <~ did not) witness the actual (ki~ ' ~'~...~ng and/or maiming) of the an~:n~l$ claimed° /~ne guilty ~, d~>g~> ~bave~ ~~~ been (caught,~ ~.~ ~re eo~r~oe~ ac fo!~:'~s: 1 fe~le, s~ll, bro~, 1 ~le medi~, tan and ~ite ;,,anage was c~na in the '~ "~' ' ~.o ±.~..ou~lng harmer: Killing_and n~ ~g Notation: U~ble to locate 2 of the the five chickens ~.~ a result of maiming~ turk~Z cf the ' ~' ~ ............. to~a~, claimed above were destroyed ,~ <~.e.~, 0:~ b? ~:9 ~ the c~c~ ~ - '~'"~ "' s req,~.':- Poliowing are witnes~e-', ~s. Howa~ S~th ................... 13825 Perkinson Dr. Wa~en B.N. Clarke Chesterfield Dog Wa~en Dept. I have investigats,-~ this ~!ai~.~ ~ .... :~ - iy · ~ -' '-' - ~:..', ~coIougb as posslb~e~ i (bave~ ~d ~' <'~ not) vi=~.d .'-~- u,:..a~,.,~, of th:~ a~;i?'zls c!zimed, i (have~ ~ '~,;.ewed the area %~n.~re ~.~4 ~.~.~:,o.t,'~ ~7ere ~.~'- , ..~ong . ~':~ ..... · ....... ~.-~,e,/ ~ with other physical ev'fc~ence ar:.d i (baiza ' " Appomattox asin Industrial Developmen Corporation 2225 E. Washington S~treet PETERSBURG, BOX 707 VA. 23803 November 6, 1975 Mr. M.W. Burnett Chesterfield Courthouse Chesterfield, Virginia 23832 Dear Mel: The Appomattox Basin Industrial Development Corporation Board of Directors at its October 15, 1975 meeting changed its By-Laws in several ways - the main thrust being to involve each member of its Board of Directors by eliminating the executive committee and making 'the Board of Directors act as the executive committee. Another important change was to make the terms of officers coincide with the fiscal year which is November - October. With these changes in mind we would appreicate your Board of Supervisors appointing your members to the Appomattox Basin Industrial Development Corporation Beard of Directors for the same period. We are enclosing a list of the persons from your County who are presently serving on the Appomattox Basin Industrial Develop- ment Corporation Board of Directors, an asterisk beside the names of those who have been elected as officers of the Appomattox Basin Industrial Development Corporation for the 1975-1975 year. We would like for you to re-appointment them. We would also like for one (1) member of your elected Board of Supervisors to be appointed so that your governing body will always be aware of the affairs of the Appomattox Basin Industrial Development Corporation. We are enclosing a form to list those appointed to the Board of Directors of lhe Appomattox Basin Industrial Development Corporation and would appreciate its return at your earliest convenience. Thank you in advance for your consideration and cooperation. TRH/msw ~incerely, Thomas R. Hartley Executive Director' M.W. Burnett E. Merlin O'Neil* D.C. Phillips Wm. M. Benton James R. Belcher *E. Merlin O'Neil has been elected President of the Appomattox Baiin Industrial Development Corpoartion Board of Directors. Nov./Oct. 1976 Tthe City C,~:un:-il/Board of Sui)~.rt~isors of !mattox Ba.~in Industrial l),.v,.[(,pm,..! (h,r!,,,r~io, (AI~,II)CO) for the November- October 1976. NAME TEtlM OF AI:POINTMENT Sign: 'lq, .. ~; :. Chai rm;,p, of Board of Supervisors ~e~embe~ 2~ mis correspondence is to tr~orm ),cai o£ ~y r,siitnation i~m thqC~esleA~ield to this ~, )~s ~si~a~t~ is n~ess~ U I ~ ~t1~ h k p~ess o~ est~hlis~g ~ ~v~o~ ~ f~ ts ~t ~ice ~it ~ ~ve al~ ~~_a ~,tti~ ~ the ~vl~M ~, ~ate ~l e~ d~ ~ ~1 ~ I ~11 ~ve ~e ~al ~e~i~ ~t~s. i wish to tls this ~tardati~ ~es put t~ y~s ~ ~ Sincerely, alV4dll December 8, I975 N. W. B~rnett Co~mty Admiatstrator Ce~mty of Chesterfield Chesterfield, Va. 23832 Dear Mr. Bqr~ettl The Meadowbrook Athletic Associatioa wishes to relew their permit for Bingo and/or Raffles from the Board of S~pervisors of Chesterfield Co. for the coming year I976. Emclosed please find o~e check for $I0, to cover the pe~it fee. We thaak the board for their coeperation im this matter. Silcerely, ~~~ T~easqrer CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA 23832 - (804) 748-1405 Dr. Howard O. Sullins, Division Superintendent November 7, 1975 I/. Mr. M. W. Burnett County Admini s trato r Chesterfield, Virginia 23832 Dear Mr. Burnett: Please be advised that the Athletic Boosters of Meadowbrook High School have our 'permission to hold bingo parties at the school. HOS/hmb Sincerely yours, Dr. Howard O. Sullins Divi s ion Su'p e rintendent MINUTES CHESTERFIELL .OUNTY PERSONNEL AND SALARY REV~., COMMITTEE Personnel and Salary Review Committee meeting 4:00 P.M., 9 December 1975. Members in attendance: Mr. E. Merlin O'Neill Mr. M. W. Burnett Mr. J. R. Condrey Mr. R. B. Galusha Members absent: Mr. A. J. Krepela Meeting called to order by Mr. O'Neill. lOl.O Mr. R. L. Eanes, Chief of Fire Department, came to the Board to gain consideration for his request that his two Battalian Chief's positions, grade 20, be reclassified to grade 24 to be competitive with surrounding jurisdictions; and to reclassify one position of Fire Lieutenant, grade 16, to Fire Captain, grade 18, money has already been provi'ded him in the 1975-76 budget to support this promotion. lOl.1 The Committee agreed to recommend the reclassification of position Battalion Chief, grade 20 to grade 22 to maintain parity with the position of Fire Captain within the Police Department--this reclassification action to be effective 1 January 1976. lOl.2 The Committee recommended approval to reclassify one Fire Lieutenant position, grade 16 to Fire Captain, grade 18, effective 1 January 1976. 102.0 Request from Mrs. Martin, Nursing Home, to award Mrs. Judy Beach an increment above and beyond the programmed 1 January 1976 increment-to be effective I January 1976--$8,088 to $8,856. lO2.1 The Committee recommended approval of the request. 103.0 The minutes of Committee meeting of November 21, 1975 were reviewed and discussed. 103.1 The Committee approved the minutes as published with changes as indicated on attached copy of minutes and recommended they be presented to the Board for approval at the next Board meeting, 10 December 1975. 104.0 Miscellaneous discussed was the problem of Department Heads taking personnel actions directly to the Board without going through the Personnel Committee. It was the concensus of the Committee that all personnel actions would be presented to the Committee prior to being presented to the Board. Mr. O'Neill suggested that Mr. Burnett emphasize this at the next staff ~eeting. Personnel actions going to the Board which have not been before the Committee will be deferred to the Committee for consideration henceforth. Additionally, it was suggested by the Chairman, Mr. O'Neill that the appropriate administrative personnel and Board members get together prior to the final budget work-up to discuss salary and general personnel philosophies to insure that/~>f~one i~/~tuned to the same basic phil~osophy. R[. B. G~lusfia, Personnel Director E.M. O'Neill Secretary Chairman BOARD OF SUPERVlSOIIS IRVIN G. HORNER, CLOVER miLL LEO MYEILS, wcg BERMUDA COUNTY December 5, 1975 Mr. Robert B. Galusha Personnel Director Chesterfield Courthouse Chesterfield, Virginia OF BOARD OF SUPERVIBORS J. RUFFIN APPERSOM DALE DISI'RIC~ ALDRICH J. KREI~LA IIIDLOTEIAN DISTII~CT F MERLIN O'NEiU., SIL ii ATOAGA mlTIUGT CHESTERFIELD VIRGINIA Dear Mr. Galusha: Permit me to bring to your attention certain situations that now exist in our existing budget and uniform manning document:i, Battalion Chief D,E. Barfield, Grade 20, Salary $15,672., is above authorized grade and position. Position needs to be re-evaluated with surrounding area. Battalion Chief F.W. Dolezal, Grade 20, Salary $'14,952 is at final step, and position needs to be' re-evaluated with surrounding area. The current 75/76 Fire Department budget provides For one promotion from fire Lieutenant to fire Captain, and we would like to have the change entered in the currerrt Title Classification. e During the Board of Supervisors meeting of November 2-4., 1975 the Board authorized the following: One each Fire Alarm Supervisor: Grade 18 effeCtlive immediately Six each Firefighters: Grade 14 effective April 1, '1976 Any assistance you could give us in these needed changes will be appreciated. Robert L. Eanes Chief of Department CHESTERFIELD FIRE DEPARTMENT RL~/aad October 24, 1975 TO: Mr. Robert Galusha, Personnel Director ~ir FROM: Mr. Michael C. Ritz, ector of Planning SUBJECT: Additional merit increase for Mr. James P. I would like to request a one step merit increase for Mr. James P. Zook in addition to the budgeted merit increase 'January.l, 1976. Mr. Zook began employment as an intern May 15, 1974 working part-time at $3.85 per hour. During this period he was a full time graduate student at VCU culminating in his Masters Degree in Planning awarded in June, 1975, graduating first in his class. In early 1975 Jim was offered a position with James City County. I told him then that I had requested, and expected to have funded, a full time Senior Planner position for him. I also told him that I would start him~at $11,424 or $12,000 and then grant him a 5% increase July 1, 1975. This offer convinced him to stay with us. As it turned out I start- ed him full time at $11,424 May 1, 1975 full time because our other Senior Planner (Poole) was then earning that amount. When the Board authorized a $312 increase, instead of the 5% I had anticipated, Mr. Zook's salary went to $11,736 where it stands now. On January l, 1976 Mr. Zook's funded merit increase would make his salary $I2;312. This request if approved would make his salary then $12,936. I request this extra merit increase for these~reasons: 1. Mr. Zook is currently Chief of Long Range'Planning supervising Mr. Richard Flaherty, Planner I; Mr. Dexter Williams, Planner/Engineer; and Mr. Larry Littman, Intern. He supervises as many employees ~as anyone in our office except myself. This is a Principal Planner'~s position although he is classified as a Senior Planner. Given'this responsibility he is very much underpaid. One of the persons Mr. Zook supervises (Mr. Williams) earns exactly the same salary,-~a tenuous situation at best. 2. Mr. Zook has proved his abilities to the County in~hfs efforts from October, 1974 to date in obtaining EPA approval~of.our Falling Creek and Proctors Creek applications. He proved to be good team member, calculating and comprehensive in these very~ hectic pressurized efforts. 3. Mr. Zook has completely managed our efforts to obtain and stay eligible for HCDA funding including preparation of applications and environmental assessments. - 4. When I have felt it necessary to turn my attention to other more pressing matters, Mr. Zook has represented the County at several Mr. Robert Galusha October 24, 1975 Page.2 RRPDC meetings, almost all Tri-Cities transportation meetings, .and Coastal Zone Management meetings. His educational background and savvy make him the best man on our present staff to represent us in these efforts. 5. Mr. Zook has and is directing the substantial efforts of our staff and consultants on the "701" Comprehensive Planning Grant. 6. Mr. Zook is the only graduate planner, besides myself, on our staff and as such is of considerable value to the County. 7. I consider Mr. Zook to be the most valuable man in our office after Mr. Balderson. 8. It would be difficult to replace Mr..Zook. Finally, I promised him a 5% increase July 1, 1975 and because it was not funded, I could not produce. This was my error but Mr. Zook has suffered. Although he has not indicated dissatisfaction with my error, he has indicated a general disappointment in his present salary with respect to Mr. Poole and Mr. Williams who earn the same salary. COUNTY OF CHESTERFIELD (For Intracounty Correspondenco) TO: Mr. Robert A. Painter FROM: Mr. Charlie R. Quai£f SUB3ECT: Vacation for Earl Friend DATE: Noveaber 20, 1975 Dear Bob: It has been called to my attention that Earl Friend, who. has been an eaployee of the County for 21 years, has accumulated vacation time in the amount of 440 hours which amounts to 55 days. Under the personnel policy, an employee with 10 or more years-o~ service is allowed to accumulate up to 56 working days at the end of any calendar year-. Harold Anderson has indicated that they do not they can spare him for that extended period o£ ti~e to him to take enough vacation leave to get his accumulated total under 36 days. He has requested that we inquire as to the possibility of transferring the excessive vacation days to his sick leave as he has only 9~ days accumulated at the present ti~e. I have talked with Mr. Galusha and he has suggested that this request be made to the Personnel Committee which meets on Friday, November 21. This would enable them to review .the request and take whatever action is necessary in ord~:r-:to expedite this request. Will you please take necessa~~n to have this Superintendent of Accounts ~ Records, Utilities Departmen~ ~?~¢- Mr. Galusha ] BOARD OF' SDII'EBVISOIm IRVING. HORNER, Cm~mmll LEO MYERS, wc~ ClIJUBIIAII Bi:III II B,& BeSt'mit' COUNTY OF CHESTE BOARD OIr SUPERVISORS · J. RUFFIN APPERSON DALE DISTRICT ALDRICH ./. KREPELA .' II IDt.O~IIAII mITI~CT K IdERLI# O'HEILL. SR. BIATOACA DIBTIIIC~r RFIELD CH ESTERFI ELD. M. W, BuRNETT VIRGINIA October 22, 1975 Mr. R. B. Galusha Personnel Director Chesterfield Co. Courthouse Chesterfield, VA 23832 Dear Bob: As I have previously discussed with you, a need exists for an Assistant Custodial Supervisor for the night Custodial Staff. This is a position that has existed in the past but was not defined as such. Clyde Bland is presently performing this duty and I feel he should be receiving the appropriate salary. I had also discussed the establishment of two (2) Motor Equipment Operator I positions but I have decided to wait until qualified personnel are available. You~ assistance would be greatly appreciated. Very truly your8, Director of General Services ~W/dJr cc: C. G. Mamuel ismtstant Co, Chesterfield, VA 2~32 ~ .- b ~ ~e rare, ~ olive ~e ho ~r~ by · ~d~ ~ prat J~rhl S~if (4) gdit~ :.~.¥.. . -. .... D~par~m2nt has greatly increased. The addXtXon of new d~~tt . ~ . ~ ~ '/. · :':I: . - ' :" :~ -" ,"':.' ': :'."' "' "' ,: -~ ~ t ~:~ - ..:... ,...: .. : · .,,.,. /. : : ,. ...,..,:.. .... .~.: . I ~ I I I I I I I I I I I I I ~ I I I I I I I I I I I ! I I I I ~ I '1 I I I I I I I I I I I ! I I I I I I I I I I I I I I I I I I I I I I I I (~ I I I I I I I I · ~ I I I I I I I I · I I I I I I I I .---.--.----.............. I I I I I I I I ~1- I~I~ I I ~ I I I I I~ ~ I I I I I I I I ! I I I I I I ,.., ,~ ,~ , , , ,~ , I I I I I I I I I I I ~'1 I Il~ I I ® EF~NF..~T P. ~TE:S ~UDOES CHAklBER$ CHIESTERFIELO, VIRGINIA ~-$~,~ October 28, 1975 D. W. MURPH~ry Mr. Robert B. Galusha Personnel Department Chesterfield Courthouse Chesterfield, Virginia Dear Mr. Galusha, As you know it has Just recently been discovered that Mrs. Shirley Harrison, secretary to Judge Gates and me has, since December 15, 1971, been classified as a clerk typist rather than as secretary as she should have been. We understand that this was an error and that all of us are subject to makinE errors from time to time. It is my further understanding that the Personnel Committee has agreed to classify Mrs. Harrison as a secretary retroactive to J~y i of this year and that her salary will be set at $?B00.00 which is the starting salary for a secretary. In view of the fact that Mrs. Harrison has lost considerable money over'the past four years due to the error in classification, it appears to me to be completely inequitable to also lose the classification-to which she would have been entitled had she been classified properly when employed. I am of the opinion that she should be paid accordinE to whatever her salary would be now if she had been started at the starting salary of a secretary when first employed. I would appreciate an opportunity to appear before the Committee at your convenience and attempt to explain more-fully my thoughts on this matte~. Thanking you in advance for your cooperation,'l am, DWM/sbh Yours very truly, I MINUTES CHESTERFIELD COUNTY PERSONNEL AND SALARY REVIEW COMMITTEE Personnel and Salary Review Committee.meeting ll:O0 AM, 21 November 1975. Members in attendance: Mr. M. W. Burnett Mr. J. R. Condrey Mr. R. B. Galusha Members absent:l Mr. E. M. O'Neill Mr. A. J. Krepela 'm Meeting was called to order ~vMr. Burnett. lOl.O The Honorable Judge D. W. Murphey appeared before the Committee on behalf' of his secretary, Mrs Shirley Harrison. Mrs Harrison had not been properly re- classified at the time positions had been reviewed prior to adoption of the July l, 1975 pay plan. Judge Murphey felt that Mrs Harrison's sala[v warranted ad- justment and back pay authorized at the rate consistent with Grade ll, retroactive to her employment date {approx 4 years ago). lOl.1 The Committee agreed that Mrs Harrison had not been reclassified at the time positions were reviewed for all county employees {1 July 1975); however, due to the fact that there were many other personnel who were in similar cir- cumstances and that the general review and reclassification Occurred on 1-(Im~_~-~~-~ 1975, the Committee agreed to recon~end that Mrs Harrison's salary be adjusted to that consistent with a Secretary, Grade ll {$7368) retroactive to 1 July 1975, and that Mrs Harrison be awarded the scheduled merit increment on 1 January 1976 if recommended by her supervisor. 102.0 Mr. J. D. Williams appeared before the Committee in regard to a personnel action request deferred from an earlier Committee meeting (19 Sept 1975). His re- ouest regarded: (1) a pay increase for Mr. Charles Jones in order to provide a greater pay differential between Mr. Jones and Mr. Orr, both being Deputy License Inspectors; and (2) reclassification of present clerical position and promotion of incumbent. 102.1 Pay differential/salary increase for Mr. Jones was not favorably considered by the Committee. 102.2 Reclassification of clerical position was not favorably considered by the Committee due to insufficient justification. 103.0 Mr. M. F. Woodfin addressed the Committee with the following personnel ac- tion reouests: {1} Establishment of one additional Assistant Custodial Supervisor and appropriation to cover promotion of ~resent employee; (2) Establishment of four additional Custodial II positions, and additional appropriations to cover salaries of new employees; and {3) the establishment of one additional Buyer I position, and appropriation to cover salary requirement of the new employee. lO3.1 The Committee concurred in the request for the establishment of an Assis- tant Custodial Supervisor due to the increase in custodial responsibilities and requirements for a supervisor for the night custodial force; and those additional appropriations to cover salary expenses. 103.2 The Co~ittee recognized the need for additional custodial personnel;- how- ever it was the concensus that there was insufficient justification towarrant four additional positions - two additional positions were recognized by the Com- mittee due to the increase in janitorial responsibilitiesl It should be recog- nized that the four positions were struck from the four positions were struck from the proposed 75-76 budget. Additional appropriations was recon~ended to allow immediate fill of these positions. 103.3 The Committee acknowledged the requirement for one additional Buyer I position. The increased workload described by Mr. Woodfin justified the additional Buyer I position. The Committee also recommended that sufficient funds be provided to cover the expense of hiring a person to fill this position. 104.0 Mr. M. C. Ritz appeared before the Committee requesting a merit increase over and above the increase progran~ed for Jan 1, 1976 for Mr. J. P. Zook. The request was based upon Mr. Ritz' evaluation of Mr. Zook's performance during the time he (Mr. Zook) has been with the County, 104.1 fir. Zook is presently at salary increment $11,736. On 1 Jan 1976 his salary well be increased to $12,312 the additional step as requested would takeMr. Zook to $12,936. It was the concensus that such a merit increase should be granted on the basis of Mr. Ritz' justification that Mr. Zook was an employee of extra ordi- nary value to the County; that his service has been characterized by exceptional meritorious achievement. It was the concensus of the Con~nittee that the County should carefully consider the consequences of not providing sufficient recogni- tion and reward for deserving individuals. Such consideration is critical in maintaining a strong neculeus of young, energetic professionals. The Co~nittee concurred in the request for the additional merit increase and the request for additional appropriation to cover the increase in salary. 105.0 Mr. Galusha advised the Con~nittee that the County Employee Performance Appraisal Program had been finalized and was awaiting Board approval for imple- mentation. lO5.1 The Committee recommended that the Employee Performance Appraisal Program be presented to the Board for adoption at the next regularly scheduled Board meet- ing (26 November 1975). The program concept and the first draft had been reviewed by the Personnel Committee at its 20 October 1975 meeting. It was decided then to present the draft to Department Heads for their comments, suggenstions, etc. The present plan as proposed has incorporated these changes, suggestions, etc. R.~.~lusha~Personnel Director Secretary Chai man BOARD OF SUPERVISORS IRVING. HORNER, CHAERMA# CLOVER HILL DISTRICT LEO MYERS, vice CHAIRMAN BtrRH UDA DISTRICT A J. RUFFIN APPERSON Da. LE DISTRICT ALDRICH ,J. KREPELA M IDLOTHIAR DISTRICT K', MERLIN O'NEILL, SR. HATOACA DZSTm CT COU NTY OF CH C'H ESTERFIELD, M. W. BURNETT coo NT'Y ADMINISTRATOR December 4, 1975 M. W. Burnett County Adminis t~or County of Chesterfield Ch~terfield, Virginia 23832 ESTER VIRGINIA FIELD RE: Transfer of 23.2 acres, more or less, from the County to National Park Service, Fort Darling land ~ site Dear M~: Attached w~ be found the original and two copies of a Resolut~n I have prepared to accomplish the transfer of the above referenced land. I a~ advised by the National Park Service that the Deed will be in hand for this purpose prior to the December 10 meeting. Accordingly, I ask that this Resolution be p~ on the Board's agenda for the December 10 meeting. Very truly yours, Morris E. Mason County A~orney MEM: rfh Enclos utes ~..,~z,~: :it a regular meetin.z of the ..Board of Supez-~isors of Chesterfield Connt~z, Virginia, held in the Board Room at the Courthouse on December 10,, 1975, at 9.00 RE S 0 LUT I O]~ At its regular n~eeting om March 12, 1975, the! Board authorized the donation and conveyance of the Fort Darlimg sanitary land fill site owned by the County containing 23.2 acres, more or less, to the i~ational Park ~ervice for use and development as a ~latioual Park; and, ~{EREAS, the l~ational Park Service now requests that the deed to same be e×ecute~ and delivered, -~=:m~,~'u :~:,, on motion of ~_, seconded by , BE IT PI]SOLI~ED that the Chairmar~ and Clerk of this Board be and they are hereby authoriz,,C and directed to execute, seal and deliver a good and sufficient deed donating; the said 23.2 acres of land, more or,less, to the ,..~at~onal Park gervice for use and ~Jevelo.pt~:ent as a !'!ational ark. .... ' .......... '~o~.-~; that the Cot.:.n27 Jttor:~y make applica- tion to the Circt~it Court for approval and ratification of this transfer. VIR~!~IA: At a regular meetin? of the ~ ~ ~ _oar,;:~ of Supervisors of ~,hesrerfiel~ County, Virginia, hel~ in the Board Room at tSe Courthouse om December 10, 1975, R F S O L U T I ri v At its regular me,,ting nm ~arch 12, 1975, tha Eoard authorized the donation and convayance of the Fort Darlin~ sanitary land fill site owned by the County containin!~ 2~.2 acres, more or less, to the ~'~ational Park Service for ~se and development as ~ ~ational Park: and, ~C~E~.EAS, the ~ational Park Service now requests that the deed to same be executed and delivered. NOW TH~v~n~= on, motion of seconded by , BE IT RESO!,%~D that the C~ai~an and Clerk of this Board b'e an~~] the~ are hereby authorized and directed to execute saal and deliver a ~o~d -~ = ' ,~ ~ a~ sufficient deed donatin~ the said 23.2 acres of Iand, more or less, to the 'i'~ational Par~ ~ervice for r~se anc~ develop~nt 'as a ~ational ?ark. ~'~'~,,., ................ tha~ tl~e County make applica- tion to ti~e circuit court for ap~roval a~zd atzrzcation of this transfer. Pu bi~er RICHMOND PIMES DISPATCH THE RICHMOND q IMES DISPATCH M}~ cemmmmora expares 2 / 2 5 / / ~ 0 "0 0 r~ ~ A THIS DEED made this 21st day of March, 1974, by and between MAGNOLIA L. PATRON, unmarried, party of the first part and HAYWOOD A. BAUGH, JR. and SANDRA F. BAUGH, his wife, parties of the WITNESSETH: That for and in consideration of the sum of Ten Dollars ($10.00) and other good and valuable consideration, receipt of which is hereby acknowledged, the party of the first part does grant and convey with GENERAL WARRANTY and, except as hereinafter set forth, English covenants of title, unto the parties of the second part, as tenants by the entireties with the right of survivorship as at common law, the following described property, to-wit: ALL those certain lots, pieces or parcels of land, lying and being in Dale District, Chesterfield County, Virginia, and being shown and designated as Lots 5 and 6, Block A, Patromdale Subdivision, as shown on subdivision plat made by J. K. Timmons and Assocs., Engineers, Richmond, Virginia, dated October 26, 1970 and recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia in Plat Book 17, Page 91. Reference to the aforesaid plat is hereby made for a more particular description of the property hereby conveyed. BEING a part of the same property conveyed to Magnolia L. Patron by deed from Alva P. Kilby, et als, dated November 10, 1965 and recorded November 12, 1965, in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, in Deed Book 818, Page 240. This conveyance is made subject to easements and restrictions of rec( in the aforesaid Clerk's Office as they may lawfully apply. WITNESS the following signature and seal: STATE OF VIRGINIA Magnolia L. Patron (SEAL) COUNTy OF CHESTERFIELD, to-wit: I, , a Notary Public in and for the County and State aforesaid do hereby certify that MAGNOLIA L. PATRON, unmarried whose name is signed to the foregoing writing, bearing date on the 21st day of News-Journal, Chesterfield County, Va. This is to certify that the attached ~o=~c~ was published in the NEWS.JOURNAL, ~ newspaper published in Chester, Va. on ~ov. ~.0 a 27, ,9~5 . The first i~ns~er~iqn being ov. . Richar~ B. Haynes, TAKE ~ICE mat_on the 10th day of.December, 1~/5 at 9:00 o'clock /~. M., or aa soon thereafter-as may be heard, the Board of SupervisOrs '0'f Chesterfield County at its regular meeting ~9ta~:: in~ the ,County Office Building::~ at Chesterfield. Courthott~;:::'ff:~,~gim~.'~.>· will' con- sider the following'~rdinanee for adoption :: AN ORDINANCE to vacate a 16 :~'~'~ment which eXtends ~g t~:co~-m/xx~ property line 'tJt¥5 a~d 6,' Block A, ~p ~!t r o ~i ~le Subdivision :.:~.~r~5)~qhe ~k's Office, Circuit 'Court, Chesterfield Co~ty, Virginia on November ~, 1~0 in Plat ~ok 17, Page 91. dat~ Octo~r 26. 1~. The complete pro~s~ Ordinan~(7~ ac~ is ~ in the com~nymg plat office ~ the Executive~re~ry of the ~d of ~pervmors ~ty, Virginia, by all the ,.March,' ,1974, has acknowledged the same before mein my County and State afqresaid. : ~. ~iven under my hand this day of: 1974. My commission expires: No't'arY Public AN ORDINANCE to vacate a 16 foot easement which extends along the common property line between Lots 5 and 6, Block A, Patromdale Subdivision recorded in the Clerk's Office, Circuit Court, Chesterfield County, Virginia on November 25, 1970 in Plat Book 17, Page 91, dated October 26, 1970. WHEREAS, the Board of Supervisors of Chesterfield County on its own motion desire to vacate a 16 foot easement which extends along the common property line between Lots 5 and 6, Block A, Patromdale Subdivision recorded in the Clerk's Office, Circuit Court, Chesterfield County, Virginia on November 25, 1970 in Plat Book 17, Page 91, dated October 26, 1970. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF TtIE COUNTY OF CHESTERFIELD, VIRGINIA: 1. That pursuant to Section 15.1-482, Code of Virginia, and pursuant to notice having been given as required by Section 15.1-431, Code of Virginia, the 16 foot easement which extends along the common property line between Lots 5 and 6, Block A, Patromdale Subdivision, recorded in the Clerk's Office, Circuit Court, Chesterfield County, Virginia on November 25, 1970 in Plat Book I7, Page 91, dated October 26, 1970, is hereby vacated, ?I,~.~ ~-~,,~-~ ~ J'~'~ ~.-~'v~,.~.,( j~? ~ ~,,.,.~.4 This ordinance shall be in full force and effect in accordance - / Section 15.1-482, Code of Virginia, 1950, as amended, and a certified copy thereof shall be recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia. VI R GINIA: COUNTY OF CHESTERFIELD TO THE BOARD OF SUPERVISORS OF SAID COUNTY: IN RE: Requestvacation of a 16 foot easement which extends along the common property line between Lots 5 and 6, Block A, Patromdale Subd [vis ion. 1. The petitioners herein are the owners of Lots 5 and 6 Block A Patromdale Subdivision, Chesterfield County, Virginia as shown on a plat duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia in Plat Book 17, Page 91. 2. That a 16 foot drainage and utility easement extends back from Patromdale Drive between Lots 5 and 6 in Block A, Patromdale. 3. That in order to build a house the petitioners acquired Lots 5 and 6 Block A Patromdale Subdivision and inadvertently constructed said house over the aforesaid easement and therefore request that said easement be vacated and/or relocated over said lots. 4. That no other property rights or persons would be affected by the vacation of said easement and pursuant to Section 15.1-482 and Section 15.1-431 the authority to vacate said easement is granted to the Board of Supervisors. Your favorable consideration is respectfully requested. Haywood A. Baugh, Jr. Sandra F. Baugh, his wife by Frederick T. Gray Williams, Iglullen and Christian Courthouse Square Chesterfield, Virginia 23832 ,..5 PREVIOUS JOB No. I:::'/Ei' I:2___0 ~ DAL E_ J. K. TIMMONS & ASSOCIATES CIVIL ENGINEERS & SURVEYORS 1314 W.,MAIN ST. RICHMOND, VA. CHECKED BY- ~.~/.~. ,I~ , u~ ~-~5' OrotherTrOm sub~ect pr~mlse~ upon adjoining premi~ w.z~, LOT5 PREVIOUS ,JOB No. J. K. TIMMONS & ASSOCIATES CIVIL ENGINEERS & SURVEYORS 1314 W. MAIN ST. RICHMOND, VA. DATE- II- Co- ~ SCALE: I "= ko' DRAWN BY- 1~. I~-.T~- CHECk:ED BY- JOb No. ~' I c~ J. K. TIMMONS & ASSOCIATES CIVIL ENGINEERS & SURVEYORS 1314 w. MAIN ST. RICHMOND, VA. ;ATE- II- ~-~ SCALE: I "~ko' DRAWN BY- ~.1~_ I I IMPIP-_.oVF-.MEJ'qT~ ok..l LC)T~ PP,,T ~Ol"fl U)~ L F- J. K. TIMMONS & ASSOCIATES CIVIL ENGINEERS & SURVEYORS 1314. w. MAIN ,ST. RICHMOND, VA. DRAWN BY- ~_____. t<:: .T~. MEMORANDUM December 5, 1975 TO: FROM: SUBJECT: Board of Supervisors~ Mr. Michael C. Ritz, Director of Planning Amendment Number 16 to Zoning Ordinance Text Since adoption of our Ordinance, we have had a number of requests for interpretations. Also, we have found a few areas that need to be left out or broadened. We have reviewed the Ordinance and recommend the following amendments. ( ) will include effective date. Please refer these changes to the Commission so the Commission can hold a public hearing in January 1976. We will review these proposals with the County Attorney prior to the Commission hearing. Amend Section 1-4 (28) by adding "fast-food estab- lishments ( )" between "diners" and "grills" in the last sentence. II. Add the following to Section 1-4 "(28 A) DUMP: An open area where waste, refuse, trash, junk or scrap material is deposited and allowed to remain exposed to the atmosphere. ( )" III. Add the following to Section 1-4 (43) "(f) that not more than one commercial truck is parked on the property. ( )" IV. Amend Section 1-4 (46) JUNK YARD by deleting the words "two hundred" in the first sentence, and inserting in their place the words "one hundred". ( )" Amend Section 2-2 by deleting the words "Planning Director" in the last sentence, and inserting in their place the words "Circuit Court Clerk". VI. Amend Section 3-4 (e) by deleting the word "one year" and inserting in its place the word "two years". ( )', VII . Amend Section 3-5 (a) by inserting in the last sen- tence, the words "for at least thirty feet", between the words "fronts on". ( )" VIII. Amend Section 4-3 (g) to read as follows: "Railroad transportation, rapid rail transit, bus and motor freight transportation, airports and marine terminals. ) ,, IX. XI. XII. XIII. XIV. XV. XVI. XVII. XVIII. XIX. Amend Section 4-4 (j) by inserting at the end of the sentence, "w--~ere the owner or operator of the business resides in the dwelling. ( )" Add the following to Section 4-4 "(p) Landfill oper- ations to include the dumping of stumps and pro- cessed material (not a sanitary landfill). ( y, Amend Section 17-5 (5) by deleting "(See Section 3-6)( 7." Add the following to Section 18-1 "(21) Palm reading ( "(22) Massage parlor ( T! Add the following to Section 18-4 "(10) Outside storage of contractor materials. ( )" Add the following to Section 19-1 '!(29) Auto- mobile wash. ( )" Amend Section 22-4 (3) to read as follows: "L. P. G. storage (total storage in excess of 18,000 gallons) or distribution for sale to others. ( )" Amend Section 22-4 (4) to read as follows: "Bulk storage of petroleum products when total storage is in excess of 50,000 gallons, for sale to others. ( Amend Section 24-11 by changing the title to read as follows: "Required yards for accessory buildings in "R" and "A"'Districts. ( )" Amend Sections 24.1-2 (m) and (p) to read as follows: "(m) Retail sales stores and personal services and repair. ( )" "(p) Churches and funeral parlors. ( )" Add the following to Section 24.1-2: "(d) 3. Medical & dental offices 1 per 200 sq. ft. of gross floor area. ( )" "(q) 4. Nursery Schools 1 for each employee plus 1 for each 6 children accommo- dated. ( )" -2- XX. XXI. XXII. XXIII. XXIV. XXV. XXVI. XXVII. "(r) "(s) "(t) "(u) Clubs & Lodges Commercial recreational facilities Stadiums & arenas Drive-in establishments 1 for each 200 sq. ft. of ~ross floor area. )" 1 for each 100 sq. ft. gross floor area. ( ),, i for each 4 seats. ( ),, 2.25 for each 100 sq. ft. gross floor area. ( ),, Amend Section 24.1-8 by deleting the words "in any district" from the first sentence. ( ),, Amend Section 24.3-1 by inserting after the last sen- tence, "Uncovered gas pumps must be setback at least twenty-five (25) feet from all property lines. If the gas pumps are covered by a canopy, the canopy may not extend more than three (3) feet into a rquired yard. Amend Section 24.3-3 (2) by deleting the words "nor more than twelve feet. ( ),, Add the following to Section 25-7 "(6) "(7) Chief of Police and Safety Officer for police protection and county safety codes. ( YDH&T Resident Engineer relative to highway matters. ( ),, ,, Amend Section 25-10 to read as follows: "In addition to any other fees required by the County (State, County and non-profit organizations excluded), a fee of five dollars shall be paid to the County Treasurer upon filing of a site plan, plus: ( ).,, Amend Section 27-5 (3) by deleting "Special Exceptions shall expire . . ." Amend Section 27-6 (4) by inserting after the word Court "and must be filed within thirty (30) days from the date of the hearing. ( ),, Delete Section ~8-2 (9) and reserve the number. -3- TO: FROM: SUBJECT: MEMORANDUM December 9, 1975 Board of Supervisors Mr. Michael C. Ritz,~Director of Planning Addition to Amendment Number 16 to Zoning Ordinance Text Mr. E. Merlin O'Neill, Matoaca District Supervisor requests that the following change be refered to the Commission so the Commission can hold a public hearing in January, 1976. ( ) will include the effective date. We will review this change with the County Attorney prior to the Commission hearing. Add the following to Section 15-1 "(f) Kennels ( )." E~GINEERING AND UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEET ING _. OF ~ THE. BOARD OF SUPERVISORS DECEMBER 10~ 1975 Approval of water contract: 1. W75-75D Ives Lane $1,620.20 Contractor: Bookman Construction Company Clover Hill Request permission to award Water Contract W75-63C for water lt~e along Hicks Road to serve library. Clover Hill Consideration of acceptance of the Dowd water system on Hicks Road and Dowd Lane. Approval of Change Order No. 1 for Contract 7334, Rockwood Park Pumping Station, in the amount of $120.00 Clover Hill Approval of sewer contracts: 1. S75-39D Bexley, Sections 7 and 8 $123,615.65 C~ntractor: Alpine Construction Corp. Clover Hill 2. S75-5D Ives Lane $5,679.80 Contractor: Bookman Construction Co. Clover Hill VII., Consideration of request for extension of time on Contract 6511-7A, River and Matoaca Road area. Matoaca Consideration of recommendations of a final location of sewer line on Contract 7032-2A, Crestwood Farms. Midlothian Determine method of handling sewage for proposed subdivisions in Enon. Bermuda Request from VEPCO to install electric service on County right of way (Ives Lane). Clover Hill Review bids for Project D75-04C, Robertson Place Storm Sewer. Matoaca Review request from Brandermill to waive payment of street sign fees since they are using their own signs and to refund all fees paid. Clover Hill XII. Review status of roads in Belfair. XIII. Miscellaneous Robert A. Painter County Engineer December 5, 1975 LEWIS & OWENS, INC. A PROFEBSIONAL CORPORATION ENGINEERING & SURVEYING 2117 LAKE AVENUE, RICHMOND, VIRGINIA 23230, PHONE (804) 285-3948 ROBERT W. OWENS, P.E. E. DELMONTE LEWIS, C.L.S. JOHN G. LESTER, County of Chesterfield Drainage Department Chesterfield, VA Attn: Bill Prosise 23832 November 19, 1975 SUBDIVISIONS SITE PLANS WATERWORKS SEWAGE SYSTEMS BOUNDARIES Re: Survey for the realignment of approximately 1,500 feet of Cedar Creek Road located in Clover Hill District. Scope of Work: To survey existing road, to do all computations, record research, and map work necessary to acquire right of way for a proposed 50 foot road and to stake right of way alignment of proposed 50 foot road. The aforesaid work to be performed for the lump sum of $1,700.00. We will begin this %york after we receive authorization from you. If we can be of further help to you in this matter, please let me know. Sincerely, LEWIS & OWENS, INC. E. Delmonte Lewis EDL/p Mr. M. W. Burnett Executive Secretary Chesterfield Courthouse, Va. CHESTERFIELD COUNTY CHESTERFIELD C. H., VA. 23B32 E. L, WINGO. ~;H[RIFF l~ceaber 9, 1975 23832 Dear Mr. Burnett: On October 11, 1975, there was a jail break at Chesterfield County Jail, as a result of this Mrs. Hepler lost her wallet, containing $30.00. Also taken was a pistol belonging to Deputy Hamner, that cost him $100.00. Taken by escaping prisoners was a pistol belonging to Deputy Andrews that cost $85.00. These deputies have been talking to their supervisors about reimbursement. This is also my request for reimbursement. Thanking you, I am, Very truly yours, ~. L. Wfngo, Sheriff Chesterfield, Va. E. L. w~NGO, SH£R~f~ To Whom It May Concern : This is to affirm past correspondence concerning the loss of an item of weaponry during the jail break at the Chesterfield County Jail on October 11,1975 ( To whit one .45 cal. pistol , aprox, value $150.00 ) Forthcoming is a recip6 validating the purchase of sa~d weapon in .the amount of $100.00 . Consideration of this matter will be greatly appreciatiated by myself and the other persons this matter involves · Respectively Yours : [---- CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA 23832 - (804) 748-1405 Dr. Howard O. Sullins, Division Superintendent Division of Curriculum and Instruction November 24, 1975 TO: FROM: RE: Mr. Ed James Central Purchasing Wi 11 lam S. Troxell Bids for New Instruments - Justification ~j~r3 - On this item I noted that investigation of the various merits involved revealed that the Sunn amplifier quoted by Warner had a 50-watt output and the Ampeg requisitioned had a 120- watt output. This is not the~equal of the requisitioned item. Virginia Mus c was the low b i~ for specified item. ~ 6 - Robious Jr. item #6), Manchester (item #ll), and Thomas Dale (added to the order) were satisfied with the Peavey "Century" amplifier which has 100-watt output and is solid state. The Peavey TNT~ originally requested has 45-watt output and is not as good quality. Amplifiers are varied in quality, but I had two other musician-teachers investigate the various items quoted to make certain we were ordering best quality for the price. ~l~' 8 - Midlothian High School specifically asked for Conn 6-D to match the other French Horns in their band. The Reynolds FE-O~ ard Olds 0-44 are good horns but not the same as the instrument requested. The $23. difference between the lower bid and the requested item is not substantial enough to warrant refusal of the schoolls request. They are still within their allotment of $1,000. ~-~ 9 - The Lewis cello bow quoted at $75. was the bow that was settled upon by the string teacher at Midlothian after considerable shopping. He had several other objective evaluations before specifying this particular bow. He was not interested in cheaper substitutions. He is still within his budget allot- ment. ~' ll - Answered under #6, above. I can assure you that I never pass up a lower bid without checking on the quality to make. certain we spend tax money as wisely as possible. In most cases, the better quality is the better bargain. I thank you for the opportunity to defend my judgements. E',, L,"] t ,0'~ ' ! i : .-1 0 ~ U 0 · H. 1 I ! i t- II° 0 ~ f I .I z :~ ~ om~ · ~ C. 0 ...? ? LU ,.,,> :' Invitation #75-112810-2787 Page 2 - Musical Instruments PROPOSAL ITEM NO. qTY. DESCRIPTION UNIT TOTAL 1o 1 set 2o 1 o i eao 4o 1 ea. 5o 1 ea. 6° 1 ea~ 7° 1 eao 80 1 ea. 9o 1 eao Conga Drums (Pro small and large) Mexican, wood, with stand° Orchestra Bells, with case, Ludwig #M656, or approved equal° Bass amplifier, with wheels, Ampeg #Bl15, or approved equal° Item nos~ 1 - 3 to be delivered to: Providence Jro High School 900 Starlight Lane Richmond, VA 23235 Cello, full size, bow and case, Meisel #45L, or approved equal° Fender - Music Master Electric Bass, with case, or approved equal° Peavey TNT, with cover amp°, or approved equalo Item nos° 4 - 6 to be delivered to~ Robious Jro High School 11632 Robious Rdo Midlothian, VA 23113 16" Viola, with 3 gut wound strings, 1 steel wound string, 1 tune adjuster~ bow and case. Meisel #7310B, or approved equal° French Horn, Conn Model 6D, or approved equal° Cello Bow~ full size, wood, Lewis #2123, or approved equal° Item nos° 7 - 9 to be delivered to: Midlothian High School Midlothian, VA 23113 Invitation #75-112810-2787 Page 3 - Musical Instruments 10. 4 ea. 11o 1 ea. 12o 1 ea. 13o 1 14. 15. 16o 17o 18o 19o 20o 21o 220 i em, 2 ea. 2 ea~ i em° i ea~ i ea. 1 ea, 1 ea. 1 ea. Flugel Horns, brass lacquered, with case and mouthpiece. Item no. 10 to be delivered to: Meadowbrook High School 4901 Cogbill Road Richmond, VA 23234 Sunn Amplifier (bass) #190B, or approved equal. Sunn Cabinet, #115M, or approved equal~ Five (5) piece Slingerland Drum Set, to include the following: 1 ea. 14" Snare, 1 ea~ Bass Drum, 1 ea. Floor Tom, 2 ea~ Mounted Toms, and 1 eaQ Bass Drum Pedal, or approved equal~ Hi-Hat Stand for above Drum Set. Cymbal Stands, for above Drum Set° Hi-Hat Cymbals, 14" Azco, for above Drum Set. Item nos° 11 - 16 to be delivered to: Manchester High School 7401 Hull St. Rd~ Richmond, VA 23235 Holton French Horn, Farcas model, or approved equal° Cello, with bag, bow, rosin, full size, Meisel Artist Model 45L, or approved equal° Item nos. 17 and 18 to be delivered to: Clover Hill High School 13900 Hull St° Rd° Midlothian, VA 23113 Baritone Saxophone Piccolo Hi-Hat Stand Bongo Set (Pair) tunable, with stand Invitation #75-112810-2787 Page 4 - Musical Instruments 23o 1 eao 24° 1 eao 250 1 eao 26° 1 eao Snare Drum Stand, "Rocket" Slin- gerland, or approved equal. Foot Pedal, "Super Speed" Slinger- land, or approved equal° Tunable Practice Drum Pads Tympani Mallets (1 pair) Item nos° 19 - 26 to be delivered to: Salem Church Jro High 9700 Salem Church Rd° Richmond, VA 23234 TOTAL AMOUNT OF BID $ Please indicate earliest date of delivery as this may be a factor in making award Our terms are (If this blank is not filled in, it is understood that a discount of 2% is allowed for payment by the 20th of the month following date of delivery°) Please return bids to Mr. Mo Fo Woodfin, Director of General Services, County of Chesterfield, P.Oo Box 40, Chesterfield, Virginia 23832° Mark outside of envelope with Subject #75-112810-2787, and closing date of bid° BOARD OF SUPERVISORS HALIFAX COUNTY VIRGINIA At a regular meeting of the Halifax County Board of Supervisors held on December 1, 1975, with all members present and upon motion of Mr. O. B. Tare, seconded by Mr. A. F. Jones, the following resolution was duly passed by the recorded vote shown below: RESOLUTION WHEREAS, the Governor of the State of Virginia, in order to balance the State budget, has ordered an immediate cut in State aid to local county and city school divisions in the amount of 5%; and WHEREAS, counties and cities receive differing levels of State aid based on a complicated formula, tied to the ability of each county or city to raise needed school funds; thus causing more of an impact on those counties who receive a higher overall percentage of State aid in their budget; and WHEREAS, this cross-the-board reduction in State aid took place automatically, and not within any budget planning time-frame; and WHEREAS, contracts were issued and spending levels were set in good faith which are difficult to amend outside of regular budget cycles; and WHEREAS, the County of Halifax wishes to maintain a high level of quality in the educational programs and not be forced to terminate valuable programs and/ or personnel; THEREFORE, BE IT RESOLVED: that the Halifax County Board of Supervisors urge its representatives to the Virginia General Assembly to reinstate the 5% cut in State aid for the current fiscal year: If a cut is absolutely necessary to the fiscal well being of the State, then institute such reduction in State aid for the Fiscal year beginning July 1, 1976, so that proper and thoughtful budget planning may be accomplished to allow a minimum impact to ongoing educational programs and personnel. BE IT FURTHER RESOLVED: that other counties and cities in the State Join with Halifax County and urge this course of action be followed by the Virginia General Assembly. Recorded vote: Election District #1, Election District #2, Election District #3, Election District #4, Election District #5, Election District #6, Election District #7, /s/ T. H. Bass, Chairman Mr. R. E. Abbott, Mr. A. F. Jones, Mr. O. B. Tare, Mr. J. E. Edmunds, Dr. W. J. Hagood, Jr., Mr. T. H. Bass, Mr. H. W. Matthews, voting yes voting yes voting yes voting yes voting yes voting yes voting yes /s/ Lawrence W. Wuensch, County Administrator County Administrator Halifax County Board of Supervisors COUNTY OF CHESTERFIELD I NTP. ACOUNTY CORRESPONDENCE October 10, 1975 TO: FROM: SUBJECT: M. W. Burnett Fees Payable to Court-Appointed Defense Counsel I am sending you a copy of a letter Joe James sent to our Judges and clerks. The County must make payment to any lawyers appointed by the courts to represent persons charged with County offenses. We do mot have any money in the 75-76 budget to cover this expense, but we will charge the expense to account number 11-052-230.0, legal fees, in the budget for the General District Court. After we have an idea of the amount of money that may be needed for this purpose during 75-76, I will ask for an appropriation to cover this expense. You may want to inform the Board of Supervisors that this is an additional expense the County will have to pay. JRC/lga Enclosure &LIDITOR AUDITOR OF PUBLIC AC~OUN~ RICH M~D. VIRGINIA September 16, 1975 M~MORANDUM TO JUDGES AND CLERKS OF DISTRICT COURTS AND TO CLERKS OF CIRCUIT COURTS SUBJECT: FEES PAYABLE TO COURT-APPOINTED DEFENSE COUNSEL Ladies and Gentlemen: It has been determined that there have been instances whem allowances have been made for payment to court-appointed defense counsel im misdemeanor cases tried principally in district courts payable out of the State treasury, while the prosecutions were for violations of county~ city~ or town ordinances. On May 15, 1973, the Attorney General rendered an opinion to the Judge of the Municipal Court of the City of Portsmouth regarding payments made to court- appointed attorneys. The second question and answer from that opinion are quoted below: "Who is to pay court-appointed attorneys in courts not of record in cases where the Commonwealth has initiated the prosecution and in cases where a city has initiated the prosecution?" "Section 19.1-241.11 provides that compensation of counsel appointed to represent misdemeanants shall be fixed by the courts in which the defendant appears. Because the section does not state by whom the compensation is to be paid, it is necessary to look at Chapter 316 of the 1973 Acts as a whole in order to determine the intent of the General Assemb'ly. Section 14.1-184.1 provides for payment of compensation in cases before a court of record, and specifically provides that payment shall be made by the Commonwealth, if the Commonwealth has initiated the prosecution, or by the county,'city= or town, if the county~ city, or town has initiated the prosecution. A fusing of the two sections seems to clearly indicate the intention of the General Assembly that compensation shall be paid bM'the Commonwealth,.~if the Commonwealth ~s i~itia~ed ~h~'-pr~secU~ion, or by the county, city, or town, if the county, city, or town has initiated t~e prosecution. Therefore, in my opinion, the answer to your second inquiry is that in courts not of record the Commonwealth is to pay the ,compomqatton of court-appoit~tod counsel if it has initiated the (Over) From the above opinion it is clear that ~en a person is prosecute_~ for ~violat~°n of a...cou__~nty, city, or town d~e, the compensation of the court-appointed ~Unsel should be paid by such._cQunt~, city, or town. The Comptroller's revised Criminal Form 4 (6-75) has on its face advice reading "DO NOT REQUEST REIMBURSEMENT FOR VIOLATION(S) OF LOCAL ORDINal(S)." In the future when approving claims for payment on these forms nQ cc~penmation for court-appointed defense counsel in connection with local ordinance viQIations should be included. Such claims should b~ approved for pa)~nent by the appropriate localities whose ordinances were violated. When amounts have been paid for services of a court-appointed defense attorney and a recovery is later ma~e from t_~e Re- fendant, such should be paid into the Co~nonwealth, county, city from which payment was initially made, as an item of recovered costs. When a court ascertains that a claim for services of court-appoimted attorneys has been certified for payment by an incorrect unit of government sub- sequent to March 15, 1973 (the effective Rate of the aforementiome~ Iegislatiom), it is our belief that an effort should be made to obtain repayment Commonwealth, county, city, or town which should havebeenchargeR originally. Such sums when collected should be credited as recovered costs to the ~nit ~f government which originally paid the mttorneys. Your cooperation in the foregoing matters will be appreciat~bythe Comptroller and the Auditor of Public Accounts. JSJ:dbm - 2 - MEMORANDUM December 3, 1975 TO: FROM: SUBJECT: Mr. M. W. Burnett, County Administrator Mr. Michael C. Ritz,~~ Director of Planning Board of Zoning Appeals - Request for Pay Increase On December 2, 1975 the Board of Zoning Appeals unanimously requested that the Board of Supervisors increase their pay from $25 to $50 monthly. I would like to point out the following: 1. Prior to July 1, 1970 the Board members were paid $50 monthly. 2. Each Planning Commissioner is paid $50 monthly. They meet twice a month at night. They also meet at an office in the afternoon prior to the zoning session for a field trip. Their out-of-pocket expenses include their meal on the field trip and travel to review cases and to the Courthouse. The Commission ~et~ two evenings and one afternoon a month not including special meetings (about ten in the last four years). A Planning Commissioner is not paid his salary if he misses both meetings in any given month. 3. A Board of Zoning Appeals member is now paid $25 monthly. They meet once a month at 1:00 P.M. in the afternoon. They usually meet at 11:30 A.M. for lunch prior to their 1:00 meeting. They do not normally take a Joint field trip - each member reviews his District's cases on his own time. Their out-of-pocket expenses include their lunch and travel to review cases and to the Courthouse. They have not met for any special meetings in the last four years. They are paid'their salary regardless of attendance at meetings. 4. An increase in salary for the Board from $25 to $50 monthly would cost $1500 annually. An increase in salary for the Commission from $50 to $100 monthly would cost $3600. 5. There have been considerable inquiries to this office as to why the Board of Zoning Appeals does not meet at night so that people would not have to take off time from work to appea? for or against a case heard by them. Mr. M. W. Burnett Page 2 December 3, 1975 6. I cannot Support a pay increase for the Board of Zoning Appeals if the Planning Commission is not going to receive a like increase. 7. I have requested in my proposed 1976-1977 budget that the County pay the meal expenses of the Board and Commission beginning July 1, 1976. I estimate these meals to cost no more than $750 annually. H. B. WALKER COUNTY Of CHESTERFIELD OFFICE OF THE COMMISSIONER OF THE REVENUE CHESTERFIELD. VIRGINIA 23832 December 5, 1975 Mr. R. B. Galus~ Personnel D~tment Chesterfield, Va. Dear Mr. Galusha: We will need five (5) part time employees for the month's of .January thru May 1976, and request this matter be brought before the Board of Supervisors for their approval. Since this item has been approved by the Board of Supervisors and the State Compensation Board, no budget increase in needed, juat the approval for the hiring of these part time employees. Your kind consideration on the above request will be greatly appreciated. " Very truly yours, H. B. Walker Commissioner of the Revenue Mr. M. W. Burnette, County Manager County of Chesterfield Chesterfield, Virginia 2531 Devenwood Road Bon Air, Virginia December 1, 1975~,~i' I ~ Dear Mr. Burnette: The undersigned recently purchased a single family residence at the above address in Chesterfield County. When we sought a building permit to construct a two car attached garage, we learned that we could not position the garage as we had intended. The problem arose when we sought to position the garage partially onto a drainage easement. The positioning of the garage on a corner of the easement was made necessary to permit more daylight into the kitchen, that has only one window. The enclosed plot plan shows the existing house, that was shifted off center on lot to avoid this easement. The easement contains a 36" diameter concrete pipe, that has 8' on either side of same. The plot plan illustrates the location of the proposed garage. As illustrated, the garage will not be positioned over this pipe. I conferred in person with your planning department and engineering department. At each office, I was informed that they could not approve my request for a building permit. The engineer suggested that I write you and make a request for a variance to the code to permit me to legally construct this garage. I am anxious to construct the garage and will be happy to meet with you or your appointed representative at the location site to explain the situation and answer any questions. Thanking you for your consideration of this matter, I am WHO/lrt Enclosure Sincerely, Warren H. reet % ',' ( { P_:COCJlE, INJ!ILLS. TAYLOR~r,,ac; g PUF:qYEAR BOARD OF SUPERVISORS IRVING. HORNER, C#AIRMAM CLOVER MILL DISTRICT LEO MYERS, vice CHAIRMAN BERMUDA DISTRICT BOARD OF SUPERVISORS J. RUFFIN APPERSON DALE DISTRICT ALDRICH J. KREPELA MIDLOTHIAN DISTRICT E. MERLIN O'NEILL, SR. 14ATOACA DISTRICT COUNTY OF CHESTERFIELD C'H ESTERFIELD, M. W. BURNETT COUNTY ADMINISTRATOR VIRGINIA MEMORANDUM TO: FROM: SUBJECT: December S, 1975 Chesterfield Board of C. G. Manuel, Chairman.~~' Highway Safety Commissi~ Purchase of Students Workbooks & Instructor's Kit I respectfully request the Board of Supervisors to appropriate $1,500.00 for the purpose of purchasing student workbooks and an Instructor's Kit so we may continue our Defensive Driving School. Since February 1975, when the school started, we have deposited with the County Treasurer the sum of $3,420.00 from fees collected. December 1, 1975 Mr. D~uglas B. Fugate, Commissioner Virginia Department of Highways and Transportation 1221 East Broad Street Richmond, Virginia 23219 Dear Commissioner Fugate: The County of Chesterfield, Virginia is working with the Greater Richmond Transit Company regarding an application submitted to the Urban Mass Transportation Administration for the acquisition and construction of a transit park-and-ride lot. This facility would be located on the north side of Forest Hill Avenur at the Richmond City Corporate Line. The property includes about 14 acres with a present day market value of $12,400. The property has a relatively low market value because of the utility easements under and over it, its topography and lack of vegetation. The County requests assistance from the Virginia Department of High- ways and Transportation under the provisions of the Code of Virginia, Section 33.1-46.1, from funds appropriated in budget item 329.1 for balance of state transit activities, should the said application to UMTA be approved. We request that the local share be funded from mass transit funds available to this region, unencumbered amounts previous- ly appropriated, and/or next biennium appropriations. The proposed facility would be approximately 14 acres in size, with a capacity of about 700 vehicles and a bus. shelter for waiting passengers. Mr. Douglas B. Fugate, Commissioner Page (2) Access would be to Forest Hill only. It is contemplated that the lot would be titled to VDHT who would assume responsibility for its maintenance. The County would contract with the Greater Richmond Transit Company for transit service between the facility and downtown Richmond. The County Board of Supervisors and the Greater Richmond Transit Com- pany desires to hold a public hearing on the site for the proposed fa- cility as soon as possible. We request that VDHT schedule the hearing as soon as preliminary engineering cost estimates, site plan, and en- vironmental assessment can be accomplished. M. W. Burnett County Administrator CC: Mr. William J. Leidinger Mr. E. A. Beck LAWRENCE W. WUENSCH County Administrator Mr. Fred G. Overstreet Executive Director ? alffax ( [Jmlt Boarb of peruisors OFFICE OF THE COUNTY ADMINISTRATOR P.O. BOX 786 HALIFAX, VA. 24558 TELEPHONE (804) 476-2141 December 5, 1975 Capital Area Comprehensive Health Planning Council, Inc. 2015 Staples Mill Road, Suite 419 Richmond, Virginia 23230 Supervisors T.H~ BASS Chairman O.B. TATE Vice Chairman R.E, ABBOTT A.F, JONES J.E. EDN~UNDS W.J. HAGOOD JR. H.W. tvlATT HEWS Dear Mr. Overstreet: I am in receipt of your notice of a public hearing to be held on December 17, 1975, for the purpose of finalizing the HSA IV application. As you are aware, this subject is of great concern to me and to the Board of Supervisors of Halifax County. We have taken up this subject at several work session meetings of the Board and took the following action at the December 1st meeting: (1) The Board feels that since it is likely that the Health Planning Council will request funds from local units of govermment in the future, that the composition of the Board (under the 30 member plan) be comprised of no less than 10 elected officials and that the 10 consumer positions be filled by appointment of local governments or Plarming District Commissions. These consumers would be bona-fide consumers not directly associated with the local governments. (2) That there be at least one public hearing held in each Planning District concerning the formation of HSA IV prior to the application being submitted to the Federal Government. I personally feel that this is critical and precedent setting because if the HSA is to be effective, all Planning Districts and geographical areas of the region must be working partners and all citizens must have the equal right and convenience of having their views heard. As you are aware, it is a 5-hour round-trip drive from this county to Richmond. If local citizens are to have any input into the planning process, the public hearing must be held at a more convenient location. There is a great deal of concern and suspicion on the part of local units of government that since the application is being prepared by a Richmond based Health Planning Council, that they intend for the future 'HSA to also be Richmond controlled. Holding public hearings in each Planning District would go a long way in dispelling these suspicions. I have been informed by a fellow Administrator that the reason being given for holding only one public hearing was that the Council is trying to meet the first funding cycle of HEW. We are all interested in seeingthe HSA formed as quickly as possible, but not if it means that the entire program will fail Mr. Overstreet Page 2 December 5, 1975 through lack of thoughtful consideration of potential problems. Therefore, I am suggesting that the application be withheld until the second cycle so that these problems can be ironed out to everyone's satisfaction and ineure the future success of the HSA. Please place my name on the agenda to speak at the public hearing on the 17th in any event. I am distributing copies of this letter to several key individuals around the HSA IV area for their thoughts on this matter and I request that they also make you aware of their feelings in this regard. I realize the many problems you are going through in trying to set up a viable organization, amd please be assured that I am not trying to obstruct the formation of the HSA. However, we must demand an equal~ voice from the outset in the formation of the HSA. Sincerely, % r_/~? Lawrence W. Wuensch County Administrator LWW:jm CAPITAL AREA COMPREHENSIVE HEALTH PLANNING COUNCIL, INC. 2015 STAPLES MILL ROAD · SUITE 419 · RICHMOND, ViRGiNiA 23230 TELEPHONE: (804) 355-5723 All Interested Parties Fred G. Overstreet ~~ Executive Director November 3, 1975 Proposed Organization of Central Virginia Health Systems Agency, Inc. At the meeting of the Board of Directors of the Capital Area Canpre- hensive Health Planning Council, Inc. held on Wednesday, October 29, 197S, the attached position paper on the composition of a 30-member HSA Board was adopted. Any coaments and/or suggestions on this composition are welc~ and should be directed to my attention at the above address. CAPITAL AREA COMPREHENSIVE HEALTH PLANNING COUNCIL, INC. 2015 STAPLES MILL ROAD · SUITE 419 · RICHMOND, VIRGINIA 23230 TELEPHONE: (804) 355-5723 CENTRAL VIRGINIA }[F2XL]~ SYSTF24S AGENCY, INC. Proposed Composition - 30-Member Board Total Gov. Rep: Provider Consumer P.D. 13 (Rural) 3 ] 1 1 P.D. 14 (Rural) 3 1 1 1 P.D. 19 (Metro.) 5 2 2 % (Rural) 1 P.D. 15 (Metro. ~) _1_8' ~ .~9 _6_6 30 7* 13'** 10'* * To be selected by PDC's ** To be selected by sub-area cotmcils ***To be selected by health provider org:mizations NOTE: A steering cm~fittee from the sub-area councils shall agree on apportio~nent of providers. RICHMOND REGIONAL PLANNING DISTRICT COMMISSION MEMORANDUM TO: RRPDC Commissioners and PD 15 Chief Admini sir afire Office r s FROM: Edward G. Councill, III, Executive Director SUBJECT: DATE: PD 15 Representation on the HSA' November 13, 1975 The attached paper is an excerpt from the proposed HSA ByLaws which received approval from a subcommittee of the Capital Area Comprehensive Health Planning Council, Inc. (CACHPC, Inc. ) on Monday. It will be recommended to the CACHPC, Inco at its November ?.6 meeting. As you can see, it would limit the number of PD 15 representatives to three (B) elected officials and five (5) consumers. Of the fourteen (14) providers to be appointed, only those from VCU, McGuires Hospital and Blue Cross/Blue Shield are most assuredly to come from our area. Also, nearly as likely would be the ¥irginia Health Department re- presentative, making a total of twelve (12). Our population, under the law's provisions, would indicate eighteen (18) from PD 15, however. Prior discussions with the RRPDC Executive Committee focused unanimous concern about this inequitable situation, particularly relating to the disparate number of local elected officials from PD 15. It is apparent that the numerous HSA membership restrictions imposed both by the law itself and subsequent HEW guidelines are being used against our member localities receiving a fair share of the HSAboard slots. The impact of this is reflected in the governmental representatives proposed and the consumers as well. Our discussion today should focus on what is to be done, if any- thing, ab'Out this proposal. We have the following opportunities to 6 NORTH SIXTH STREET, SUITE SO0, }:~ICHMOND. VIRGiNIA 2:3219 · PHONE (804) 644-851~6 RRPDC Commissioners and PD 15 Chief Administrative Officers November 13, 1975 Page 2 further voice concern and to Offer remedial alternatives: December 15 Public Hearing December 20 - Meeting of VDH Health Council December 29 - Governor's C!.r~ti!!c_,~ti_o__n Mr. Henley and I expressed the feelings and concerns of the Executive Committee at meetings at CACHPC, Inc. on November 1Z. I recommend that the Commission continue to,press this issue at each of the abov& opportunities with one of the following specific alternative s: Oi~TIONS 1. Seek six (6) elected officials - a. add 3 to PDC appointees b. subtract one (l) from providers by making Virginia Department of Health ex-officio with no vote. c. subtract 2 from "o.t_ker_,,~q_V._S,_~ers" - or specify that they be elected offic{kls from existing CHP Board. Seek five (5) elected officials - add 2 by subtracting Virginia Department of Health and specify one (1) elected official from existing Clip Board. 3. Seek four (4) elected officials - add one (1) by eliminating Virginia Department of Health or by specifying orle from CHP. Action on this issue today would authorize me to draft an apj~ro.ariate resolution to accompany a presentation before ih'tr~ EGC, III/ke s Attachment Not less than one-third of the provider directors shall be direct providers of health care as de- fined in Section 1531 (3) (A) of P.L. 93-641; The Board shall include a percentage of individuals who reside in nonmetropolitan areas that is equal to the percentage of residents of the area served by the agency who live in nonmctropolitan parts of the area. ('~onmetropolitan area" means an area no part of which is within an area designated as a standard metropolitan statistical area by the Office of ~hnagement and Budget.) Section 2: Appointments of Directors Directors of the corporation shall be appointed in accordance with the following provisions: Each Planning District Commission shall be requested t~ appoint consumer representatives of governmental authorities in the health service area as follows: Be P.D. 13 1 (nonmetro.)* P.D. 14 1 (nonmetro.)* P.D. 15~-'-~"'~3 (metro.) P.D. 19 2 (1 metro., 1 nonmetro.*) Bach subarea^council shall be requested to al~eint consumer directors to the Board as follows: P.D. 13 1 (nonmetro.)* i 'D' 14 1 (nonmetro. .D. 15~,~s ~ 5 (metro.) .D. 19 ~ 2 (metro.) Each of the following professional organizations and health provider agencies shall be requested to appoint provider directors to the Board as follows: Medical Society of Virginia Virginia Hospital Association Area IV PSRO Virginia State Health Dept. Virginia Commonwealth Univ. McGuire VA Hospital Virginia Nurses Association Blue Cross/Blue Shield Virginia Health Care Assoc. Va.Assoc. Allied Health Prof. Va. Dental Association Va. Assoc. ~/~ Directors & Coordinators 2 (1 metro., 1 nonmetro.*) 2 (1 metro., 1 nonmetro.*) m 1 / '~ ,~^~2x 1 ~'Nonmetro" means a resident of an area no part of which is within an area designated as a standard metropolitan statistical area by the Office of Management and Budget. CAPITAL AREA COMPREHENSIVE HEALTH PLANNING COUNCIL, INC. 2015 STAPLES MILL ROAD · SUITE 419 · RICHMOND, VIRGINIA 23230 TELEPHONE: (804) 355-5723 November 5, 1975 Ail Interested Parties Fred G. Overstreet ~t~ ~~ Executive Director Proposed Organization of Central Virginia Health Systems Agency, Inc. At the meeting of the Board of Directors of the Capital Area Compre- hensive Health Planning Council, Inc. held on Wednesday, October 29, 1975, the attached position paper on the composition of a 30-member HSABoard wa~. Any comments and/or suggestions on this composition' are welcomed and should be directed to~my attention at the above address. FGO/HDA/hda Attach. P.D. 13 (Rural] cApITAL AREA COMPREH, ENSlVE HEALTH PLANNING COUNCIL, INC. .2015 STAPLES MILL ROAD SUITE 419 · RICHMOND, VIRGINIA 23230 TELEPHONE: (804)355-5723 Proposed Composition - 50-Hember Bosrd Tetal C~v., ~el~. Previaer C®nsumer 3 1 1 1 P.D. 14 [Rural) 3 1 1 1 P.D. 19 {Metro.) · . (Rural.) 1 2~ PDC' s *** ToT° bebe selected by , selected by suk-area councils -***To be selected by health provider organizations/ A steering comittee from the sub-area councils shall agree on. apportionment of providers. COLONEL. J. E. PITTMAN, *IR, CHIEF OF POLICE MAJOR C. £. RICHTER COUNTY OF CHESTERFIELD CHESTERFIELD, VIRGINIA POLICE DEPARTMENT December 9, 1975 Honorable Board of Supervisors County of Chesterfield Chesterfield, Virginia 23832 Gentlemen: I believe that the firefighters of Enon Fire Department, specifically, Bruce Vec~ and Rick Collins~ should be recognized for the outstanding performance and aid they rendered to an accident victim at approximately 9:00 p.m., November 26, 1975 on State Route 10 (Hopewell Road). A vehicle came to rest in the creek after being struck by a hit and run driver. The two occupants were trapped in the vehicle, which was upside down in the water. The driver was conscious but pinned in. The passenger, Kathy Philpott, was unconcious and her head was submerged. These two men extracted Miss Philpott and rendered mouth to mouth resuscitation until the arrival of the Hopewell Emergency Crew. Miss Philpott is alive today only because of the actions of Vecchioni and Collins. Respect fully~ Colonel J. E. Pittman, Jr. Chief of Police JEPj r/vh OLIVER D. RUDY Commonwealth's Attorney November 26, 1975 Assistants CRIMINAl. HERBERT C. GILL, JR. STEPHEN L. BRYANT RICHARD O. GATES Mr. John M. Rasnick, Jr. Executive Secretary Compensation Board P. O. Box 1177 Richmond, Virginia 23209 Dear John: At a meeting of the Board of Supervisors of Chesterfield County today, the Board agreed to pay their share of the salary for an additional Assistant Commonwealth's Attorney in my office. I will forward a copy of the resolution to you as soon as it has been prepared. In the meanwhile, I would like to request permission from the Compensation Board to employ an additional assistant. As you know, I currently have three part-time assistants in my office. Herbert Gill, who has been with me for several years, is the equivalent of a full-time assistant because of the n~mber of hours he spends in the office. Because of changes in the operation of General District Courts and the Juvenile and Domestic Relations Courts of the County since I prepared my current budget, I feel it is absolutely necessary that I request an additional assistant. The General District Courts and Juvenile and Domestic Relations Courts now require thirty-seven man hours of time spent in court per week. Each of ~hese courts starts at i0:00 in the morning. If you allow only the hour from 9:00 to 10:00 on each of those days for preparation, this means that two part- time Commonwealth's Attorneys actually spend all the time that they are required to devote to their duties in my office in the courtroom. This allows no time for serious case preparation, no time for office ~rk, no time for legal research, and no time for any Circuit Court experience. M~. John M. Rasnick, Jr. November 26, 1975 Page The Circuit Court of Chesterfield has a criminal term once every other month. There was a time when this would mean all of the Circuit Court criminal work could be done in a two week period. This is no longer true. Statistics will show that the criminal case load in the Circuit Court of Chesterfield County has increased s~bstantially requiring between eighteen and twenty days per term which we are required to spend in actual courtroom work in Circuit Court. This prosecution work is done by Mr. Gill and myself. It again leaves very little time for proper preparation, research, and preparation of briefs. The duties ~hat I have described up to this point deal only with actual courtroom work and preparation therefor. I don't have to tell you or the members of the Board that with an increase in the courtroom work such as I have described there has been a corresponding increase in the general office duties. The telephone never stops ringing in this,office, and we get some criticism for not answering phone calls. The criticism may be Justified, but it becomes a question of priority. Additional duties imposed under the Reciprocal Support Act, extradition proceedings, and speedy trial proceedings, are factors which also have a bearing on my request. Therefore, I request permission from the Compensation Board to employ an additional part-time Assistant Commonwealth's Attorney at a starting annual salary of $10,500.00 to $11,000.00 effective immediately. I know that this is in the teeth of the Governor's hiring freeze, but feel that it is a request that is almost emergency in nature and should be acted on favorably by the Board. If you need any additional information from me, or if you desire that I appear before the Board, please call me and I will do whatever you ask. Very truly yours, CDR:del cc: Mr. M. W. Burnett County Administrator Oliver D. R~dy Commonwealth's Attorney FRED G. POLLARD JOHM M, RASNICK, COMMONWEALTH of VI:RGINIA W. H. F'ORST CHARLES K. TRIBLE COMPENSATION BOARD P. O. BOX 1 !77 RICHMOND, VIRGINIA 23209 December 9, 1975 Nz. Oliver D. Rudy Attorney for the C~mmonwealth Chesterfield ~ouaty Chesterfield, V~r~inia 23832 Dear 14r. Jbady: At a meeting of the Compensation Board held recently, your letter o~ November 26, 1975, was presented. Subject to concurrence of your Board of Supervisors, the Compensation Board approved an additional position of part-time Assistant for your silica at an anmual rate o£ $I0,~OO, effective ~ of dace off employmm~. Very truly yours, Fred G. Follard, Ch~irm~n Executive Secretary The Compeneat~u B~rd must be advised by the Board sE Supervi~ors o~ its concurrence La ~he above additional position before ~he S~tCe'e parc can be certified for payment. Chesterfield County ~lann~ Dept. Ohesterfiel~ Courthouse Chesterfield, Va. Attn: Mr. WllliamPeole to ~u~%,o you ~ y~ ~--~, ~ we foll~ data for l~t~ the ~c~eed ~1~~ ~ queetion~ A - Original quotatien per plans and specifications General ~lect~ic fixtures. tX4S,700.00 Subs~itut~ ~74 0.E. fixtures in lieu of 478 deduct - $10.000.00. O - ~UbStl~Ating ~?0 Hubbell fixtures ~u lieu of 478 deduct $8,000.00. D - Subeti~t.~ ~74 0reuse-HAnds fi_~es in lieu cf 478 fixtures - Deduct $6,000.00. Wide-Lite 0oFpora~ion an~ Quality Lighting OoTporation meet ~his hu~Tied neetZug ~ate Wl~h a quotation. All $-bree ixeoposals D the fee% c~lea ~d the ~%f~e~a 20 fo~ o~es of li~$. Enolose~ ia a fixture out of eaeh manufaeture~. The only ob3eotion or a~vantage ~hat th_As con,actor can eeo to az~r of She abeve cho~oe, it th~t Oz'euel-thtu4, does have leealz~pz~aent- atten ~ ~s area and the other two propceale do not. Respectfully Eugene ~. ~ate