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2013-02-27 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 27, 2013 Item Number: 2.A. Subiect: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparer: Louis G. Lassiter Title: Assistant County Administrator Attachments: ■ Yes ❑ No # I. II. County Administrator's Top 40's List Critical Projects/Activities 1. ARWA Reservoir Project 2. Community Risk Analysis/Emergency Service Coverage 3. Eastern Midlothian Re -development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 4. GRTC Service - Funding for FY14 5. Irrigation Policies/Demand Management for Water Use 6. Jefferson Davis Streetscape Project - (next phase) - in process 7. Recycling Committee Recommendations 8. Private Sewer Treatment Facility 9. Sports Quest/River City Sportsplex 10. Total Maximum Daily Load (TMDL) Presentation to Board 11. Utilities Policies and Managed Growth Ongoing Projects/Activities 1. 2013 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers - Study Group Formed (1/2013) 7. Chesterfield Avenue Enhancements Future Phases - Phase II started 3/2012 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 10. Efficiency Studies - Countywide 11. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department 12. Financial/Budget Issues 13. Five Story/Three Story Building Renovations 14. Fort Lee Expansion 15. High Speed Rail/Ettrick Train Station 16. Joint Meetings of Board of Supervisors/School Board 17. Magnolia Green CDA 18. Meals Tax - Bill failed at General Assembly - 2013 19. RMA - Legislation bill did not pass - 2013 20. RRPDC - Large Jurisdiction Committee 21. RRPDC - Transportation Strategies Work Group (work on hold) 22. Smith/Wagner Building 23. Sports Tourism Plan Implementation 24. UASI (Regional) 000002 Updated 2/19/2013 County Administrator's Top 40's List III. Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 8/2008 3. Bow Hunting Restrictions - 2/24/2010 4. Business Climate Survey - 7/2008 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 9/2010 7. CBLAB Discussions -12/2009 8. Census 2010/Redistricting - 6/2011 9. Chesterfield Avenue Enhancements Phase 1- 5/2011 10. Citizen GIS - 5/2010 11. Citizen Satisfaction Survey -12/2008 12. Citizen Satisfaction Survey -12/2010 13. Comprehensive Plan Adoption -10/2012 14. COPS Grants 15. DCR Erosion & Sediment Control Program - 3/11/11 16. Eastern Midlothian Re -development - Stonebridge (Phase 1) - Groundbreaking 10/25/11 - Streetscaping (Phase 1) -12/2011 17. Efficiency Studies - Fire Department and Fleet Management - 6/2008 18. Efficiency Study - Quality/Chesterfield University Consolidation - 7/2009 19. Electronic Message Centers - 9/2011 20. Electronic Signs -1/2010 21. Board's Emergency Notification Process 22. Employee Health Benefits - Contract Rebid - 8/2011 23. Financial/Budget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 24. 457 Deferred Comp Plan (Approved) 25. Hydrilla Issue 26. Hosting of Hopewell Website 27. Impact Fees for Roads - 9/2008 28. In Focus Implementation - Phase I - 8/2008 29. In -Focus Implementation - Phase II (Payroll/HR) -12/2009 30. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 31. Jefferson Davis Streetscape Project - 5/2010 32. Leadership Exchange Visits with City of Richmond 33. 2011 Legislative Program -adopted 11/30/2011 34. Low Impact Development Standards 35. Mass Grading Ordinance (canceled) Q Q O C0 0 3 36. Meadowdale Library -11/2008 37. Meadowville Interchange - Ribbon Cutting 12/15/2011 2 Updated 2/19/2013 County Administrator's Top 4O's List 38. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 39. Minor League Baseball (new team) - 2/2010 40. Multi -Cultural Commission (Quarterly Reports due to Board) -11/2008 41. Planning Fee Structure (General Increases) - 6/2009 42. Planning Fee Structure (Reductions for In -Home Businesses) -1/2009 43. Planning Fees (Holiday for Commercial Projects) - 8/2009 44. Police Chase Policy (Regional) - 5/2010 45. Postal Zip Codes - Changes approved 4/2011, USPS date of implementation 6/2011 46. Potential Legislation - Impact Fees/Cash Proffers -1/2009 47. Property Maintenance - Proactive Zoning Code Enforcement (countywide) - 2/2009 48. Property Maintenance - Rental Inspection Program 49. Public Safety Pay Plans Implemented (Phase I) - 9/2008 50. Redistricting 2011 Calendar/Process Report 51. Regional Workforce Investment Initiative 52. Results of Operations -11/19/2010 and 11/2011 53. Sign Ordinance 54. Southwest Corridor Water Line - Phase I - 7/2008 55. Sports Tourism Plan 1/2010 56. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 57. Streetlight Policy -12/1/10 58. Ukrops Kicker Complex - soccer fields - Opened 8/2009 59. Upper Swift Creek Plan (Adopted) - 612008 60. Upper Swift Creek Water Quality Ordinances 61. VDOT Subdivision Street Acceptance Requirements - 7/2009 62. VRS Benefits for New Employees - 7/2010 63. Walk Through Building Permit Process -10/2009 64. Water Issues/Restrictions 65. Website Redesign - 6/2009 66. Wind Energy Systems - 3110/2010 67. Wireless Internet Access in County Facilities - 9/2008 68. Watkins Centre 69. Woolridge Road Reservoir Crossing Project - 5/2010 70. Ukrops Kicker Comples/GRAP Swimming Pool - Stratton Property - Pool opening March, 2012 000004 3 Updated 2/19/2013 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 27, 2013 Item Number: 5.A. Subject: Resolution Recognizing Mr. Richard M. McElfish, Environmental Engineering, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: P.E., Director of Mr. Richard M. McElfish, P.E. will retire on March 1, 2013, after 36 years of dedicated service to Chesterfield County. Preparer: Mr. William D. Dupler Title: Deputy County Administrator, Community Development Attachments: 0 yes F-1No # RECOGNIZING MR. RICHARD M. MCELFISH, DIRECTOR OF ENVIRONMENTAL ENGINEERING, UPON HIS RETIREMENT WHEREAS, Mr. Richard M. "Dick" McElfish, P.E., a decorated Vietnam veteran, joined Chesterfield County in 1977 as the first, and only, Director of Environmental Engineering, serving for 36 years; and WHEREAS, using his experience as a combat leader and First Lieutenant in the United States Army and as an Assistant Resident Engineer of Virginia Department of Transportation, Mr. McElfish transitioned 14 employees previously housed under the Department of Utilities to form the Department of Environmental Engineering; and WHEREAS, Mr. McElfish directed periodic, major restructuring of the department from its initial location in a construction trailer, through six relocations, to the current state-of-the-art Community Development building with an existing staff of 54; and WHEREAS, Mr. McElfish directed the evolution of the department from slide -rules, pen -and -ink mapping, paper and cumbersome filing systems to electronic management of information that included development of the county's award-winning geographic information system, system applications, electronic imaging and computerized street -sign fabrication; and WHEREAS, Mr. McElfish created the approval process for new street names, established a consistent countywide addressing formula and transitioned street -sign installations from non-standard signs to compliance with national street sign standards; and WHEREAS, Mr. McElfish ensured that the department was prepared to assist the public and perform emergency work during tropical storms Fran, Isabel, Gaston and Irene and also provided department resources for snow and debris removal during severe weather events, allowing county facilities to remain open and functional to the public; and WHEREAS, Mr. McElfish pioneered the electronic transfer of data between the county and the Virginia Department of Transportation, which has led to the county's status as a leader in the processing of roads and road segments into the state's secondary road system, incorporating 1,264 miles of the current 2,400 miles of roads into the state system during his tenure; and WHEREAS, Mr. McElfish administered the development and implementation of Chesterfield County's Floodplain Ordinance in 1983, the Chesapeake Bay Ordinance in 1991, the Illicit Discharge Ordinance in 1997 and the Upper Swift Creek Watershed Ordinance in 2000; and WHEREAS, Mr. McElfish was successful in the application of the first county -sponsored linear stream restoration and mitigation project related to a regional stormwater pond facility; and 00000OG WHEREAS, Mr. McElfish facilitated the implementation of the department's citizen education and outreach program enabling staff to develop many successful programs such as rain barrel and rain garden workshops, Chesterfield WaterTrends and riparian stewardship efforts aimed at stormwater protection awareness for the improvement of water quality; and WHEREAS, Mr. McElfish managed the necessary framework of tasks and steps needed to update the Swift Creek Reservoir Watershed Plan to meet regulatory challenges and county goals and to provide opportunities to further protect this important potable water resource from existing development and future land -use changes; and WHEREAS, under Mr. McElfish's directorship, a Stormwater Management/Best Management Practice (SWM/BMP) maintenance division was the first formed by a locality in the Commonwealth of Virginia pioneering Best Management Practice stormwater infrastructure maintenance by a county; and WHEREAS, Mr. McElfish tirelessly represented the department and the development community through dedicated attendance and participation in Chesterfield County Board of Supervisors and Planning Commission meetings, facilitation of evening meetings with citizen groups and homeowners associations, and participation in countless public meetings to champion the concerns of the community and to advise county leaders, the Board of Supervisors and Planning Commissioners toward resolution of development issues; and WHEREAS, in the current economic climate and facing new state and federal mandates and requirements, Mr. McElfish has implemented processes and ensured an operational culture that has positioned his department to meet these future challenges, maintain high standards of performance and, thus, secure his legacy with Chesterfield County; and WHEREAS, Mr. McElfish provided nine years of community service coaching recreation -league boys basketball, girls basketball and girls softball with the Clover Hill Sports Association; and WHEREAS, Mr. McElfish will be sorely missed for his caring, calm and astute leadership; his mentoring of staff; and his sharing of valuable professional and personal knowledge acquired over his many years of service to the public. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of February 2013, publicly recognizes Mr. Richard M. "Dick" McElfish for his 36 years of distinguished service to Chesterfield County and extends sincere best wishes for a long, healthy and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. McElfish and that this resolution be permanently recorded among" the papers of this Board of Supervisors of Chesterfield County, Virginia. 0000007 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 27, 2013 Item Number: 6.A. Subject: Work Session - Southeast High Speed Rail Project Update County Administrator's Comments: County Administrator: Board Action Request Summary of Information: Mr. Kevin Page, Chief Operating Officer of the Virginia Department of Rail and Public Transportation (VDRPT), will update the Board of Supervisors regarding the Southeast High Speed Rail Project. Mr. Page will be accompanied by Ms. Kimberly Pryor, VDRPT Planning and Mobility Program Administrator. Preparer: William D. Dupler Title: Deputy County Administrator, Community Development Attachments: 0 Yes 11 No 110 0 o co os Spring -Summer 2010 • Southeast High Speed Rail Tier II Draft Environmental Impact Statement (EIS) was published • 8 public hearings were held • Over 1,800 individuals and agencies provided comments Fall 2010 -Spring 2011 • Comments were evaluated and tabulated • In response to comments, new rail alignments were designed in 3 project sections (Sections D, G, & V), and roadwork was re -designed in many sections • Additional data was obtained in order to evaluate impacts to the human and natural environments in areas with new designs Summer 2011 • Project Update Meetings were held to obtain comments on new rail alternatives in 3 project sections Spring 2012 • Recommended Preferred Rail Alternative Report was submitted to the Federal Railroad Administration • Begin Series of Project Update Meetings in areas with revised roadwork designs (developed in response to public comments) Where We are Toda .. Y . , Early 2013 • Complete Project Update Meetings in areas with revised roadwork designs Next Steps Early 2014 • Complete Tier II Final EIS Summer 2014 • Record of Decision • Conduct Public Hearings • Right of way and construction dates will depend on funding availability, with earliest possible right of way acquisition beginning in late 2014 000Cofl3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 27, 2013 Item Number: 6.B. Subiect: Work Session on Proposed FY2014 Projected Revenues and the FY2014 Proposed Schools Budget County Administrator: Board Action Reauested: The Board is requested to hold a work session to review projected revenues for the Proposed FY2014 Budget and a review of the FY2014 Proposed School Budget. Summary of Information: Staff will review revenues for the Proposed FY2014 Budget, presenting information on the economic conditions and the impact on revenues. The presentation will also provide insight on years beyond FY2014 and will be followed with an outlook on expenditure forecasts in a subsequent work session on the proposed budget. Additionally, the School Superintendent will be presenting the FY2014 Schools Proposed Budget during this work session. The County Administrator's overall proposed budget will be presented on March 11th along with presentations by the public safety departments. Work sessions on the proposed budget will take place over the next several weeks. A copy of the FY2014 Proposed School Budget presentation is attached. Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: 0 Yes 1-1 No �. i �. �: �� a ? ,. � .. �. 4°„< I , , I I,( % , �,,) - t , , , ,o-eg ',o I q - J� -i, C 01,J ih_ . . . . . . . . . . A_ I_N ntk p -N 75 s I , , I I,( % , �,,) - t , , , ,o-eg ',o I q - J� -i, C 01,J ih_ . . . . . . . . . . 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O M •— C Q) � u GJ � i rL s cn W Os � u >o " O cn Q 0.0 r- I h ti Boa Q CL CL °; .IA h ti Q O .IA a, -0 O — .Tv•_ O i N O — 0 O � N .O N E Nmot V i GJ 0, a� IA rM� �i i = N lie � O V � s � IA ry > _ CL _ O Q) .r N r� O `'- O �^ u 4.. s v cn i O � � CM O �f �!R 4i J Chesterfield County Project Update ----------------------------------- 0----------------------------------------------------------- SOUTHEAST HIGH SPEED RAIL TIER II ENVIRONMENTAL IMPACT STATEMENT RICHMOND, VA, TO RALEIGH, NC CHESTERFIELD COUNTY, VA OFFICIALS BRIEFING i� or Tau�,e- Tgs Federal Railroad ,oR,..,.��d•�'•`^r^'*'a "oy,� Administration TES OF Background: Tier II EIS Richmond to Raleigh (R2R) Spring -Summer 2010 ToiHewYOA�B1 • Tier II Draft Environmental Impact Statement (EIS) published. • 8 public hearings held. • Over i,800 individuals and agencies commented. Fall 2010 -Spring 2011 • Comments evaluated and tabulated. • In response to comments, new rail alignments were designed in 3 project sections (Sections D, G, & V), and , roadwork was re -designed in many TO sections. • Additional data obtained in order to evaluate impacts to human and natural Richmond Greenville Roads c Savanna aalTler I EIS ROD Complete 2002 - Dran Tier II EIS 2012 aa1 Tier t EIS ROD Complete 2012 aa�Const action Underway 2017 eaao Tier II EIS 2020 Jacksonv - Federally Designated SEHSR Extended Feasibility Studies Complete 1 Background: Tier II EIS R2R Summer 2011 • Project Update Meetings held to obtain comments on new rail alternatives in 3 project sections. Spring 2012 • Recommended Preferred Rail Alternative Report was submitted to the Federal Railroad Administration. • Began Series of Project Update Meetings in areas with revised roadwork designs (developed in response to public comments). Background: Tier II EIS R2R ------ - -------- - ------------------- - Post-DEIS Chesterfield County Coordination Summary • May 11, 2011- County Administrator, select BOS representatives and DRPT Director Thelma Drake met to discuss Chesterfield County BOS' August 2010 resolution regarding SEHSR. • August 9, 2011— Chesterfield Transportation staff met with SEHSR consultant team, DRPT to review roadway design methodology. • March 21, 2012 — Web conference with Chesterfield Transportation staff and SEHSR consultant team, DRPT to review follow ups from previous meeting. • January 31, 2012 - Chesterfield Transportation staff, select BOS representatives, County Administrator, SEHSR consultant team, and DRPT met to review traffic analysis data that led to roadway design changes. Submitted technical memorandum to address Chesterfield's 2010 resolution in more detail. • November 2012 — DRPT submitted draft responses to Chesterfield County comments on the DEIS and discussed plans for Chesterfield public update meeting. 6 Update: Tier II EIS R2R - .--- ------------- --............ — ---- — -- --- -- - Early 2013 • Complete Project Update Meetings in areas with revised roadwork designs Early 2014 • Complete Tier II Final EIS Summer 2014 • Record of Decision • Conduct Public Hearings Design Changes in Chesterfield County, VA -- - Station Road • DEIS showed closure of existing at -grade crossing with a new alignment & bridge over RR and old alignment to provide access to County wastewater treatment and cell tower east of RR, while maintaining access to Pella plant and Falling Creek warehouse on west side. • County DEIS comments provided information about nearby planned Falling Creek Ironworks Park which would be impacted by project designs. This led to re- design for Station Road. •A cost comparison of alternative conceptual designs was conducted to compare ROW & relocation costs to construction costs. • Design for FEIS avoids impacts to planned park while maintaining same ROW impacts to the two businesses. Design Changes in Chesterfield County, VA Chester Road • Turn lanes were added for the intersection with Kingsdale Road and the extension of Park Road, and were also added to the Park Road extension at the intersection with Chester Road. Design Changes in Chesterfield County, VA Hopldns Road between Old Lane and Centralia • In response to public comments and to help accommodate existing and predicted future traffic problems, improvements were developed for the intersection of Hopkins Road and Centralia Road. • Hopkins Road was widened to allow the inclusion of a southbound turn lane; in addition, the alignment was shifted slightly westward to avoid impacts to the Ragland House historic resource. • The designs for Centralia Road were extended westward and widened to accommodate an eastbound left turn lane at the intersection with Hopkins Road. • To avoid impacts to the Ragland House, the Centralia Road alignment was shifted slightly to the south. Hopkins Road and Centralia Road 11 Design Changes in Chesterfield County, VA Chester Road South of Centralia Road • In response to a request from the County to provide for northbound traffic movements for the businesses along the west side of Chester Road, a U-turn "bulb" was added near Centralia Road. 1.1 Chester Road (S. of Centralia) 13 Design Changes in Chesterfield County, VA --- - ------------- --- - - ----------- ---- - ---- Curds Street • In response to a request from the County for improved pedestrian accessibility in the area, the curb and gutter section shown in the DEIS was extended to accommodate sidewalks. Design Changes in Chesterfield County, VA West Street • In response to a request from the County for improved pedestrian access in the area, a pedestrian bridge with stair towers was added. 0 West Street LL I ---PED TOWER CROSSING Design Changes in Chesterfield County, VA Woods Edge Road • In response to comments from the public and from the County, the closure that was proposed in the DEIS was eliminated, and replaced with a new design for a bridge over the railroad. Woods Edge Road 19 Design Changes in Chesterfield County, VA Walthall Industrial Parkway • Revised for the FEIS to provide a connection to the new Woods Edge Road alignment. • The southward extension of Walthall Industrial Parkway shown in the DEIS that was designed to provide property access during construction of the Pine Forest Drive grade -separation was eliminated (because of revisions to Pine Forest Drive designs described next). iN Design Changes in Chesterfield County, VA ----. ---- Pine Forest Drive • Alignment shown in the DEIS was shifted southward to allow an onsite detour during construction. Because traffic will be maintained during construction, the eastward extension developed for an offsite detour via a Walthall Industrial Parkway extension was removed from the designs. 11 Next Steps: S • Complete Environmental and Design • Track improvements on existing segments Richmond, VA to Washington, DC Petersburg, VA to Richmond, VA Petersburg, VA to Norfolk, VA* Petersburg to Raleigh, NC • Subject to funding • Coordinate with FRA Amtrak Railroads Local Governments Property Owners Advancing under Hampton Roads EIS 24 12 Chesterfield County Project Update THANK YOU! Fetleral Railroad Administretion �9 iE5OFP 13 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Pagel of 4 AGENDA Meeting Date: February 27, 2013 Item Number: 8.A. Subject: Advertisement of Tax Rates for Tax Year 2013 and Advertisement of the Proposed FY2014 Budget, the FY2014-FY2018 Proposed Capital Improvement Program, the Community Development Block Grant Program, and Other Ordinance Changes County Administrator: Authorize Advertisement of 2013 Calendar Year Tax Rates, the Proposed FY2014 Budget, the Proposed FY2014-FY2018 Capital Improvement Program, the Proposed FY2014 Community Development Block Grant Program, and Other Ordinance Changes for public hearings on March 20, 2013 as outlined below. Summary of Information: The Board is requested to establish March 20, 2013 for public hearings on tax rates, the Proposed FY2014 Budget, the Proposed FY2014-FY2018 Capital Improvement Program, the Proposed FY2014 Community Development Block Grant Program, and other ordinance changes. Advertising requirements differ depending on the item. This item requests authorization to advertise the necessary public hearings in accordance with the state code. 1. Tax Rates: The real estate tax rate to offset the changes in assessed value as prescribed by the Code of Virginia (excluding new construction) is $0.97 per $100 in assessed value. This is due in large part to a 1.3 percent decline in existing residential values. Calendar year 2012 marked the fifth consecutive year of declines in existing home values, the 1.3 percent being a smaller decline than the prior year. Existing commercial properties inched higher though their increase was dwarfed by the further erosion in residential values. Tax rate assumptions used in formulating the Proposed FY2014 revenue projections are listed below. These are the same tax rates that were adopted for the 2012 tax year. Preparer: Allan M. Carmody Title: Director of Budget & Mana ement Attachments: Yes 0 No b000 -X'>02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Summary of Information (continued) Page 2 of 4 In addition, the Board of Supervisors has before them an alternate for a proposed capital improvement program that requires the equivalent of a two cent increase in the real estate rate to fund the associated planned debt service. The Board must advertise a rate for each tax classification for the 2013 tax year. Advertisement of a specific rate leaves the Board the flexibility to adopt any rate up to, but not higher than the advertised rate. The existing tax rates are shown below. Real Estate (January, 2013) $0.95 Tangible Personal Property (excluding automobiles and trucks) and Real Estate for Public Service Corporations same as real estate Personal Property $3.60 Personal Property (automobiles and trucks) of Public Service Corporations $3.60 Personal Property Tax for members of Volunteer $0.96 Rescue Squads, Volunteer Fire Departments, Volunteer Police Chaplains, and Auxiliary Police Personal Property Tax for Wild and exotic Animals $0.01 Personal Property Tax for Motor Vehicles that use $3.24 "Clean and Special Fuels" Machinery and Tools $1.00 Personal Property Tax for Motor Vehicles, Trailers, $0.96 And Semi -Trailers with a gross weight of 10,000 Pounds or more Airplanes $0.50 Personal Property Tax for Specially Equipped Motor Vehicles $0.01 The Code of Virginia requires that public hearings on the budget and on tax rates be held at different times, but can be on the same day. Therefore, public hearings are planned to be advertised for March 20, 2013 as follows: Tax Rates: 6:35 p.m. Proposed FY2014 Community Development Block Grant Program: 6:40 p.m. Proposed FY2014-FY2018 Capital Improvement Program: 6:45 p.m. 0000.23 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 4 Summary of Information (continued) Proposed FY2014 Financial Plan: 6:55 p.m. Tax Relief for the Elderly and Disabled: 7:05 p.m. The other ordinance changes that are being considered as part of the County Administrator's FY2014 Proposed budget include Tax Relief for the Elderly and Disabled and fees charged for the Utilities Department operations. The Utilities ordinance changes will be advertised for 6:30 p.m. 2. Tax Relief for the Elderly and Disabled. The last major locality initiated revision to the county's Tax Relief program occurred for tax year 2009 when the criteria were amended. Fueled by shifting demographics and erosion in property values and equity markets, the cost of the program has increased substantially in recent years. Growth was further accelerated in calendar year 2011 when the Commonwealth of Virginia granted 100 percent property tax relief (all local revenue) to all completely disabled veterans. In aggregate, these changes have expanded the program from $2.9 million in 2008 (actual cost) to a projected cost of $5.4 million in the FY2014 budget (absent of any program changes) - an increase of more than 85 percent. Moving forward staff projects that the Tax Relief program will expand at a rate that far outstrips growth in revenues or other expense categories. Therefore a proposed compromise consisting of minor improvements to the tax relief program will be offered for consideration. The proposal, if adopted, would become effective beginning in calendar year 2014, thereby impacting the second half of the FY2014 budget. 3. Utilities Department Fees. The Utilities Department's analysis of the FY2014 budget, capital replacement and revitalization projects, and projections over the next ten years indicate that current revenues, without fee increases, will not be sufficient to cover operating expenses. As an enterprise fund fully supported by payments from users, fee increases are necessary to offset costs of capital projects for rehabilitation of pump stations, new and replacement water tanks, new water lines, investments in older neighborhoods to revitalize water and wastewater lines, the county's contractual share of Richmond water plant projects, as well as maintaining the integrity of the county's water and wastewater facilities. The proposed fee increases are also due in part to smaller growth rates in demand for water/wastewater services as well as new connections. The additional revenues are required to meet the projected longer term operating and capital costs. This rate setting approach supports a financial plan to manage current and projected capital expenses to help ease the funding burden on future generations. The changes in utility rates are discussed below., 000024 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Summary of Information (continued) Page 4 of 4 Utility User Fees. The proposed charges for a typical 5/8" residential size meter having an 18 CCF combined water and wastewater bi-monthly bill will increase by approximately $4.90 ($2.45 monthly). The increase is comprised of changes in both the commodity and base charges for water and the commodity charge for wastewater. The water commodity charge is proposed to increase by $0.05 per one hundred cubic feet (CCF) and the wastewater commodity charge is proposed to increase by $0.16 per CCF, while CCF sales are expected to increase by less than two percent. The commodity charge increases are anticipated to generate an additional $2.6 million in revenues. The water bi-monthly base charges for a typical 5/8" residential size meter is proposed to increase by $1.12 and is anticipated to generate an additional $880,000. These increases are needed to cover the projected cost of rendering water and wastewater utility services and funding capital replacement and revitalization projects. A typical bi-monthly bill will increase from $99.04 to $103.94. The base charges for larger meters increases proportionately based on meter size. Even after the proposed rate increases (assuming a typical bill for combined services), the County's rates will still be significantly less than surrounding jurisdictions. 000025 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ,r, AGENDA Meetinq Date: February 27, 2013 Item Number: 83.1. Subject: Nomination/Appointment to the Lower Magnolia Green Community Development Authority Board County Administrator's Comments: County Administrator: 11 ►T31C:14IN, The Board is requested to appoint the following individual to the Lower Magnolia Green Community Development Authority Board: Mr. Mark Wauford. Summary of Information: The. Lower Magnolia Green Community Development Authority was created on August 22, 2007, for the purpose of issuing bonds to finance infrastructure improvements to serve the residents and businesses within the CDA District. Mr. Mark Wauford has agreed to serve the remainder of a vacant four-year term on the Board of the Lower Magnolia Green Community Development Authority, effective immediately and expiring August 21, 2015. The Board of Supervisors concurs with this appointment. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparer: Louis Lassiter Title: Assistant County Administrator Attachments: El Yes 0 No # 00ff 2G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 27, 2013 Item Number: 8.C.1.a.1. Subject: Resolution Recognizing Firefighter Richard A. Bennett, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Request Adoption of attached resolution. Summary of Information: Firefighter Richard A. Bennett retired from the Fire and Emergency Medical Services Department on January 1, 2013, after providing 23 years of service to the citizens of Chesterfield County. Preparer: Edward L. Senter, Jr. Title: Fire Chief Attachments: 0 Yes No 400217 RECOGNIZING FIREFIGHTER RICHARD A. BENNETT UPON HIS RETIREMENT WHEREAS, Firefighter Richard A. Fire and Emergency Medical Services January 1, 2013; and Bennett retired from the Chesterfield Department, Chesterfield County, on WHEREAS, Firefighter Bennett attended Recruit School #22 in 1989, and has faithfully served the county for 23 years in various assignments as a firefighter at the Bensley, Dutch Gap and Ettrick Fire and EMS Stations; and WHEREAS, Firefighter Bennett was an original member of the Chesterfield County Technical Rescue Team and served on the team; and WHEREAS, Firefighter Bennett was recognized as an effective team member at emergency scenes; and WHEREAS, Firefighter Bennett was known as an excellent driver/operator for aerial ladder apparatus and was a teacher and mentor to many new drivers during his career; and WHEREAS, Firefighter Bennett was recognized with an Emergency Medical Services Award for his actions that saved the life of a citizen in cardiac arrest in April 1992; and WHEREAS, Firefighter Bennett received a Unit Citation for his exemplary fire ground operations at a multi -building apartment fire at the Old Buckingham Station Complex in May 1995; and WHEREAS, Firefighter Bennett also received a Unit Citation for his efforts in the extrication of a Virginia State Police Master Trooper and a Chesterfield County Police Department officer who were trapped in a vehicle as a result of an accident in September 2003; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Richard A. Bennett, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. 0000218 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 27, 2013 Item Number: 8.C.1.a.2. Subiect: Resolution Recognizing Mrs. Yvonne Rasnick, Social Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Yvonne Rasnick will retire from the Chesterfield -Colonial Heights Department of Social Services on March 1, 2013 after 19 years of dedicated service. Preparer: Marsha Sharpe Title: Director of Social Services Attachments: ■ Yes F� No 600029 RECOGNIZING MRS. YVONNE RASNICK UPON HER RETIREMENT WHEREAS, Mrs. Yvonne Rasnick began her career in the Social Services system with the Prince George Department of Social Services in 1983; and WHEREAS, Mrs. Rasnick was hired as an Eligibility Worker by Chesterfield -Colonial Heights Department of Social Services on January 3, 1994; and WHEREAS, Mrs. Rasnick served three terms on the department's Quality Council and participated in department Strategic Planning Retreats; and WHEREAS, Mrs. Rasnick served on several workgroups to support the Department's strategic plan; and WHEREAS, Mrs. Rasnick served on several committees within the Benefit Programs Division to support process improvement initiatives; and WHEREAS, Mrs. Rasnick participated on the Call Center Workgroup in 2006 that recommended the implementation of a call center for customers to report changes on their cases; and WHEREAS, Mrs. Rasnick served on several department workgroups to improve internal and external customer service; and WHEREAS, in 1998, Mrs. Rasnick was promoted to Eligibility Supervisor. for the Special Projects Team, where she supervised the Housing Program and was commended for her hard work related to the Winchester Green project; and WHEREAS, Mrs. Rasnick graduated from Chesterfield University's Total Quality Improvement (TQI) Program in August 1999, applied her knowledge to improve efficiency in the management of workload, and promoted TQI principles in her team; and WHEREAS, Mrs. Rasnick assisted in providing disaster Food Stamps to more than 5,000 citizens following Hurricane Isabelle; and WHEREAS, Mrs. Rasnick consistently displayed a positive attitude in her daily interactions with both peers and customers and performed her job duties with professionalism and dedication; and 000030 WHEREAS, Mrs. Rasnick consistently demonstrated flexibility and willingness to meet the needs of her team; and WHEREAS, Mrs. Rasnick has consistently provided excellent customer service and has shown dedication and commitment to serving the citizens of Chesterfield County and the City of Colonial Heights. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Yvonne Rasnick, expresses the appreciation of all residents for her service to Chesterfield County and the City of Colonial Heights, and extends congratulations upon her retirement, as well as best wishes for a long and happy retirement. 00001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 27, 2013 Item Number: 8.C.1.a.3. Subject: Resolution Recognizing Mrs. Anna Fox, Social Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Mrs. Anna Fox will retire from the Chesterfield -Colonial Heights Department of Social Services on March 1, 2013, after 17 years of dedicated service. Preparer: Marsha Sharpe Title: Director of Social Services Attachments: ■ Yes No # RECOGNIZING MRS. ANNA FOX UPON HER RETIREMENT WHEREAS, .Mrs. Anna Fox will retire from the Chesterfield -Colonial Heights Department of Social Services on March 1, 2013, after 17 years of dedicated service to the citizens of Chesterfield County and the City of Colonial Heights; and WHEREAS, Mrs. Fox began her career with the Chesterfield -Colonial Heights Department of Social Services on May 8, 1995, as a Principal Clerical Aide; and WHEREAS, Mrs. Fox became a Social Worker Aide on September 10, 2005; and WHEREAS, Mrs. Fox was responsible for various administrative duties in support of the Eligibility Division; and WHEREAS, Mrs. Fox assisted customers with applications, answered questions, received telephone calls from the agency switchboard, reviewed customer information for completeness, and maintained confidential information; and WHEREAS, Mrs. Fox was very knowledgeable about the agency's complex programs and services, and always exhibited a professional demeanor in working with customers; and WHEREAS, Mrs. Fox provided exemplary service to the agency's customers, and was well known for her compassion, empathy and strong work ethic; and WHEREAS, Mrs. Fox frequently was cited by her coworkers as being reliable and dependable; and WHEREAS, Mrs. Fox contributed to the agency's mission and goals by serving on work groups such as the Quality Council and the Strategic Planning and Goals Committee; and WHEREAS, Mrs. Fox has been an asset to the Chesterfield -Colonial Heights Department of Social Services and will be greatly missed by her colleagues. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Anna Fox and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. 000033 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 27, 2013 Item Number: 8.C.1.a.4. Subject: Resolution Recognizing Corporal Brian Monahan, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Reauested: Adoption of the attached resolution. Summary of Information: Corporal Brian Monahan retired from the Police Department on February 1, 2013, after providing nearly 25 years of service to the citizens of Chesterfield County. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Attachments: 0 Yes F-1No # RECOGNIZING CORPORAL BRIAN MONAHAN ON HIS RETIREMENT WHEREAS, Corporal Brian Monahan retired from the Chesterfield County Police Department on February 1, 2013, after providing nearly 25 years of dedicated and professional service to the citizens of Chesterfield County; and WHEREAS, Corporal Monahan began his law enforcement career with the city of New York Police Department; and WHEREAS, Corporal Monahan has faithfully served the county in the capacity of Patrol Officer, Senior Officer, Master Officer and Corporal; and WHEREAS, during his tenure, Corporal Monahan has served as a Field Training Officer, School Resource Officer and as a member of the Police Emergency Response Team in the capacity of Hostage Negotiator; and WHEREAS, Corporal Monahan and fellow School Resource Officers were the recipients of a Unit Citation Award in recognition of their professionalism, teamwork and dedication, after maintaining a criminal clearance rate at a level much higher than expected, in addition to their regular duties; and WHEREAS, Corporal Monahan received a Unit Citation Award as a member of the Police Emergency Response Team for the successful conclusion of many incidents to which they had responded; and WHEREAS, Corporal Monahan was the recipient of an Achievement Certificate for his intuitive investigative skills in the successful resolution of a rash of vandalism incidents in the Bon Air area of the county; and WHEREAS, Corporal Monahan received a Chief's Commendation for his teamwork and professionalism that resulted in the arrest and subsequent confession by the suspect involved in a fatal vehicle crash; and WHEREAS, Corporal Monahan has received numerous letters of commendation, thanks and appreciation during his career from the citizens of Chesterfield County for service rendered; and WHEREAS, Corporal Monahan has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Monahan's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal Brian Monahan, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. 0 O 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel of 2 Meeting Date: February 27, 2013 Item Number: 8.C.1.b. Subiect: Resolution Supporting the Installation of Signs Advising of an Additional Maximum $200 Fine for Exceeding the Posted Speed Limit on Kingsmill Road, Castlebury Road and Oakengate Lane County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends the Board adopt the attached resolution requesting the Virginia Department of Transportation (VDOT) to install signs advising of an additional maximum $200 fine for exceeding the posted speed limit on Kingsmill Road, Castlebridge Road and Oakengate Lane. Summary of Information: The County Transportation Department Homeowners Association to support the an. additional maximum $200 fine for Kingsmill Road, Castlebridge Road and (Continued next page) Preparer: Attachments: R.J.McCracken ■ Yes received a request from the Salisbury installation of VDOT signs advising of exceeding the posted speed limit on Oakengate Lane. Title: Director of Transportation F-1 No # i3®0C,33G CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary (Continued): Section 46.2-878.2 of the Code of Virginia was revised in 1999 to provide for additional fines up to a maximum of $200 for exceeding the speed limit in a residential district where indicated by appropriately placed signs. On June 17, 1999, the Commonwealth Transportation Board adopted "Policy and Procedures" for processing requests for the additional maximum fine. The "Policy and Procedures" require the county to provide a resolution to the local VDOT Resident Engineer requesting installation of the signs, identifying the neighborhood and the specific roadway(s) where the signs are to be installed, confirming that the roadway(s) meet the criteria for posting, notifying VDOT that a speeding problem exists, and indicating that the additional maximum fine has community support. The Salisbury Homeowners Association submitted a letter stating that the additional fine has the support of the community. Kingsmill Road, Castlebridge Road and Oakengate Lane meet VDOT's criteria for installation of the signs indicating the additional maximum fine. Recommendation: Staff recommends !the Board adopt the attached resolution requesting the Virginia Department of Transportation to install signs advising of an additional maximum $200 fine for exceeding the posted speed limit on Kingsmill Road, Castlebridge Road and Oakengate Lane. District: Midlothian 0®1.) a�7 WHEREAS, the Chesterfield County Board of Supervisors has received a request from the Salisbury Homeowners Association to install signs on Kingsmill Road (Route 1019), Castlebury Road (Route 1025), and Oakengate Lane (Route 1026)indicating a maximum additional fine for speeding of $200, in addition to other penalties provided by law; and WHEREAS, Kingsmill Road, Castlebury Road and Oakengate Lane are local residential streets with a posted speed limit of 25 mph; and WHEREAS, the Virginia Department of Transportation collected speed data on Kingsmill Road, Castlebury Road and Oakengate Lane indicating that the 85th percentile speed of vehicles was over 30 miles per hour, and that a speeding problem exists; and WHEREAS, a letter submitted by the Salisbury Homeowners Association indicates that the additional fine has the support of the community. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors requests the Virginia Department of Transportation to install signs advising of an additional maximum $200 fine for exceeding the posted speed limit on Kingsmill Road, Castlebury Road and Oakengate Lane. 0000"o CHESTERFIELD COUNTY y BOARD OF SUPERVISORS Page 1 of 2 S1749 AGENDA Meeting Date: February 27, 2013 Item Number: 8.C.2.a.1. Subiect: Request for an Entertainment Festival Permit for Reithoffer Shows, Incorporated to Conduct a Carnival at the Jefferson Davis Flea Market County Administrator's Comments: County Administrator: The Board of Supervisors is requested to consider the request of Reithoffer Shows, Inc., for an entertainment festival permit to conduct a carnival at the Jefferson Davis Flea Market on May 14 through May 27, 2013. If the Board grants the request, staff recommends that it be granted subject to the attached conditions. Summary of Information: Reithoffer Shows, Inc. proposes to conduct an outdoor carnival on Tuesday, May 14 through Monday, May 27, 2013, at the Jefferson Davis Flea Market at 5700 Jefferson Davis Highway. Reithoffer is an experienced carnival operator that has conducted numerous shows on the east coast. The sponsor for this event is Mid City Civic Center. The event, which will include rides, food, outdoor games, and entertainment, is proposed to be staged in the parking lot located at 5700 Jefferson Davis Highway. Hours of operation will be from 4:00 p.m. to 11:00 p.m. Mondays through Fridays; 12:00 p.m. to 11:00 p.m. Saturdays; and 12:00 p.m. to 11:00 p.m. Sundays. Preparer: Jeffrey L. Mincks Attachments: ■ Yes Title: County Attorney 0505:89584.1 # 0000-1 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA There will be a minimal gate fee to the carnival, and entrants will be required to purchase tickets at $1.25 per ticket, 10 tickets for $11.00, 22 tickets for $21.00, and 55 tickets for $51.00 in order to ride the amusement rides. It is estimated that over the 14 days of operation approximately 8,500 people will attend the carnival. Food and beverages will be provided by Reithoffer Shows, Inc. The entertainment arrangements have been reviewed by the County Attorney's Office and are adequate to meet the requirements for obtaining a permit provided that the sponsor complies with the attached conditions, which address proper crowd control, medical care, sanitation, and other needs. These are the same conditions which have been imposed on other carnivals in the County. 0505:89584.1 0®f)OK"_1 CONDITIONS FOR ISSUING PERMIT TO AMUSEMENT PROMOTIONS, INC. 1. Permit holder shall hire off duty Chesterfield County police officers to provide traffic and crowd control during all hours of Carnival operation, as follows: May 14, 2013 (Tuesday) May 15, 2013 (Wednesday) May 16, 2013 (Thursday) May 17, 2013 (Friday) May 18, 2013 (Saturday) May 19, 2013 (Sunday) May 20, 2013 (Monday) May 21, 2013 (Tuesday) May 22, 2013 (Wednesday) May 23, 2013 (Thursday) May 24, 2013 (Friday) May 25, 2013 (Saturday) May 26, 2013 (Sunday) May 27, 2013 (Monday) - Hours: 4:00 pm —11:00 pm (2 officers) - Hours: 4:00 pm — 11:00 pm (2 officers) - Hours: 4:00 pm —11:00 pm (2 officers) - Hours: 4:00 pm —11:00 pm (2 officers) - Hours: 11:00 am —11:00 am (2 officers) - Hours: 12:00 pm —11:00 am (2 officers) - Hours: 4:00 pm —11:00 pm (2 officers) - Hours: 4:00 pm —11:00 pm (2 officers) - Hours: 4:00 pm —11:00 pm (2 officers) - Hours: 4:00 pm —11:00 pm (2 officers) - Hours: 4:00 pm —11:00 pm (2 officers) - Hours: 11:00 am —11:00 am (2 officers) - Hours: 12:00 pm —11:00 am (2 officers) - Hours: 4:00 pm —11:00 pm (2 officers) 2. Permit holder shall maintain a First Aid station, with at least one certified Emergency Medical Technician on duty during all times of Carnival operation. 3. Prior to the Carnival, the permit holder shall provide the Fire Marshal with a site plan showing the means of emergency access to the premises where the Carnival is being conducted. 4. No food vendor shall sell or give away any food unless a permit for food vending has been issued by the Chesterfield Health Department. All permit applications have been completed. 5. Permit holder shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and County Attorney, as follows: a. Permit holder must provide a certificate of insurance with a minimum Commercial General Limit of $5,000,000 per occurrence for General Liability and $5,000,000 per occurrence for Automobile Liability. b. Permit holder must provide the Risk Manager with a complete list of all vendors who will work at the Carnival. Each vendor must provide a certificate of insurance with a minimum Commercial General Limit of $1,000,000 per occurrence and $2,000,000 general aggregate. C. The insurance required by this provision must be provided before the permit holder or any vendor will be allowed to begin set-up for the event. 000Cd 471 6. No carnival ride shall be operated unless a permit for its operation has been issued by the Building Official. All permit applications have been completed. 7. No food vendor shall sell any food unless a permit for food vending has been issued by the Health Department. All permit applications have been completed. 8. Permit holder will comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Carnival. 9. Failure to comply with any of the above conditions will result in immediate and automatic revocation of the Music/Entertainment Festival Permit. 0505:88584.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 S IAles Z AGENDA Meeting Date: February 27, 2013 Item Number: 8.C.2.a.2. Subject: Request for an Entertainment Festival Permit for Reithoffer Shows, Incorporated to Conduct a Carnival at Chesterfield Towne Center County Administrator's Comments: County Administrator: Board Action Request The Board of Supervisors is requested to consider the request of Reithoffer Shows, Inc., for an entertainment festival permit to conduct a carnival at Chesterfield Towne Center on March 29 through April 7, 2013. If the Board grants the request, staff recommends that it be granted subject to the attached conditions. Summary of Information: Reithoffer Shows, Inc. proposes to conduct an outdoor carnival on Friday, March 29 through Sunday, April 7, 2013 at Chesterfield Towne Center at 11500 Midlothian Turnpike. Reithoffer is an experienced carnival operator that has conducted numerous shows on the east coast. The sponsor for this event is Bellwood Association. The event, which will include rides, food, outdoor games, and entertainment, is proposed to be staged in the Center's rear parking lot located at Koger Center Boulevard and Mall Drive. Hours of operation will be from 4:00 p.m. to 11:00 p.m. Mondays through Fridays; 11:00 a.m. to 11:00 p.m. Saturdays; and 12:00 p.m. to 10:00 p.m. Sundays. Preparer: Jeffrey L. Mincks Attachments: ■ Yes ❑ No Title: County Attorney 0505:89622.1 # 00(n 14 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA There will be a minimal gate fee to the carnival, and entrants will be required to purchase sheet tickets at $20.00 per sheet in order to ride the amusement rides. It is estimated that over the 10 days of operation approximately 8,500 people will attend the carnival. Food and beverages will be provided by Reithoffer Shows, Inc. The entertainment arrangements have been reviewed by the County Attorney's Office and are adequate to meet the requirements for obtaining a permit provided that the sponsor complies with the attached conditions, which address proper crowd control, medical care, sanitation, and other needs. These are the same conditions which have been imposed on other carnivals in the County. 0505:89622.1 00 CONDITIONS FOR ISSUING PERMIT TO AMUSEMENT PROMOTIONS, INC. 1. Permit holder shall hire off duty Chesterfield County police officers to provide traffic and crowd control during all hours of Carnival operation, as follows: March 29, 2013 (Friday) March 30, 2013 (Saturday) March 31, 2013 (Sunday) April 1, 2013 (Monday) April 2, 2013 (Tuesday) April 3, 2013 (Wednesday) April 4, 2013 (Thursday) April 5, 2013 (Friday) April 6, 2013 (Saturday) April 7, 2013 (Sunday) - Hours: 4:00 pm —11:00 pm (2 officers) - Hours: 11:00 am —11:00 am (2 officers) - Hours: 12:00 pm — 10:00 am (2 officers) - Hours: 4:00 pm —11:00 pm (2 officers) - Hours: 4:00 pm —11:00 pm (2 officers) - Hours: 4:00 pm —11:00 pm (2 officers) - Hours: 4:00 pm —11:00 pm (2 officers) - Hours: 4:00 pm —11:00 pm (2 officers) - Hours: 11:00 am —11:00 am (2 officers) - Hours: 12:00 pm —10:00 am (2 officers) 2. Permit holder shall maintain a First Aid station, with at least one certified Emergency Medical Technician on duty during all times of Carnival operation. 3. Prior to the Carnival, the permit holder shall provide the Fire Marshal with a site plan showing the means of emergency access to the premises where the Carnival is being conducted. 4. No food vendor shall sell or give away any food unless a permit for food vending has been issued by the Chesterfield Health Department. All permit applications have been completed. 5. Permit holder shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and County Attorney, as follows: a. Permit holder must provide a certificate of insurance with a minimum Commercial General Limit of $5,000,000 per occurrence for General Liability and $5,000,000 per occurrence for Automobile Liability. b. Permit holder must provide the Risk Manager with a complete list of all vendors who will work at the Carnival. Each vendor must provide a certificate of insurance with a minimum Commercial General Limit of $1,000,000 per occurrence and $2,000,000 general aggregate. C. The insurance required by this provision must be provided before the permit holder or any vendor will be allowed to begin set-up for the event. 6. No carnival ride shall be operated unless a permit for its operation has been issued by the Building Official. All permit applications have been completed. ®0()0.,_� 7. No food vendor shall sell any food unless a permit for food vending has been issued by the Health Department. All permit applications have been completed. 8. Permit holder will comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Carnival. 9. Failure to comply with any of the above conditions will result in immediate and automatic revocation of the Music/Entertainment Festival Permit. 0505:89622.1 000Ce -CI' CHESTERFIELD COUNTY y BOARD OF SUPERVISORS Page 1 of 2 S 1749 Z AGENDA Meeting Date: February 27, 2013 Item Number: 8.C.2.a.3. Subject: Request for an Entertainment Festival Permit for Reithoffer Shows, Incorporated to Conduct a Carnival at the Chippenham Square Shopping Center County Administrator's Comments: County Administrator: The Board of Supervisors is requested to consider the request of Reithoffer Shows, Inc., for an entertainment festival permit to conduct a Carnival at the Chippenham Square Shopping Center on April 18 through May 5, 2013. If the Board grants the request, staff recommends that it be granted subject to the attached conditions. Summary of Information: Reithoffer Shows, Inc. and Amusement Promotions, Inc. propose to conduct an outdoor Carnival on Thursday, April 18 through Sunday, May 5, 2013 at Chippenham Square Shopping Center located at 7415-7485 Midlothian Turnpike. The Carnival, which will include rides, food and outdoor games, music and entertainment, will be staged in the front parking lot facing Midlothian Turnpike. Hours of operation will be from 5:00 p.m. to 10:00 p.m. on Mondays through Thursdays; 5:00 p.m. to 11:00 p.m. Fridays; 12:00 noon to 11:00 p.m. on Saturdays; and 12:00 p.m. to 10:00 p.m. on Sundays. Amusement Promotions will use the property to set up beginning on Wednesday, April 17. Removal of all equipment and property will be returned to the same condition no later than May 9, 2013. Preparer: Jeffrey L. Mincks Attachments: ■ Yes Title: County Attorney 0505:89544.1 0000.8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Admission to the Fair will cost only $2.00 per person, 25 tickets for $22.00 and 65 tickets for $50, with individual tickets at $1.25 each, and wrist bands at a cost of $25.00 in order to ride the amusement rides. It is estimated that over the eighteen days of operation approximately 18,500 people will attend the Carnival. Food and beverages will be provided by Amusement Promotions. The entertainment arrangements are being reviewed by the County Attorney's Office, Risk Manager, Police Department, Fire Marshal's Office and Health Department. The arrangements are not yet complete, but staff believes that adequate measures for public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage and security will be accomplished if the applicant complies with the attached conditions. Accordingly, staff recommends issuing a permit subject to the attached conditions. 0505:89544.1 0 ®0016.x".9 CONDITIONS FOR ISSUING PERMIT TO AMUSEMENT PROMOTIONS, INC. 1. Permit holder shall hire off duty Chesterfield County police officers to provide traffic and crowd control during all hours of Carnival operation, as follows: April 18, 2013 (Thursday) — Hours: 5:00 pm —10:00 pm (3 officers) April 19, 2013 (Friday) — Hours: 5:00 pm — 7:00 pm (3 officers) Hours: 7:00 pm —11:00 pm (5 officers) April 20, 2013 (Saturday) — Hours: Noon — 6:00 pm (2 officers) Hours: 6:00 pm —11:00 p.m. (7 officers) April 21, 2013 (Sunday) — Hours: 1:00 pm — 4:00 pm (2 officers) Hours: 4:00 pm —10:00 pm (5 officers) April 22, 2013 (Monday) — Hours: 5:00 pm —10:00 pm (3 officers) April 23, 2013 (Tuesday) — Hours: 5:00 pm —10:00 pm (3 officers) April 24, 2013 (Wednesday) — Hours: 5:00 pm —10:00 pm (3 officers) April 25, 2013 (Thursday) — Hours: 5:00 pm —10:00 pm (3 officers) April 26, 2013 (Friday) — Hours: 5:00 pm — 7:00 pm (3 officers) Hours: 7:00 pm —11:00 pm (5 officers) April 27, 2013 (Saturday) — Hours: Noon — 6:00 pm (2 officers) Hours: 6:00 pm —11:00 p.m. (7 officers) April 28, 2013 (Sunday) — Hours: 1:00 pm — 4:00 pm (2 officers) Hours: 4:00 pm —10:00 (5 officers) April 29, 2013 (Monday) — Hours: 5:00 pm —10:00 pm (3 officers) April 30, 2013 (Tuesday) — Hours: 5:00 pm —10:00 pm (3 officers) May 1, 2013 (Wednesday) — Hours: 5:00 pm —10:00 pm (3 officers) May 2, 2013 (Thursday) — Hours: 5:00 pm —10:00 pm (3 officers) May 3, 2013 (Friday) — Hours: 5:00 pm — 7:00 pm (3 officers) Hours: 7:00 pm —11:00 pm (5 officers) May 4, 2013 (Saturday) — Hours: Noon — 6:00 pm (2 officers) Hours: 6:00 pm —11:00 p.m. (7 officers) May 5, 2013 (Sunday) — Hours: 1:00 pm — 4:00 pm (2 officers) Hours: 4:00 pm —10:00 (5 officers) 2. Permit holder shall maintain a First Aid station, with at least one certified Emergency Medical Technician on duty during all times of the Carnival operation. 3. Prior to the Fair, the permit holder shall provide the Fire Marshal with a site plan showing the means of emergency access to the premises where the Carnival is being conducted. 4. No food vendor shall cook any food inside a building or trailer unless an approved fire suppression system, which has been successfully inspected within the past six months, is available on site. 000050 5. Permit holder shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and County Attorney and making the County, EDA and Chippenham Square, LLC, additional insureds, as follows: a. Amusement Promotions, Inc. must provide a certificate of insurance with a minimum Commercial General Limit of $1,000,000 per occurrence and $2,000,000 general aggregate. b. Amusement Promotions, Inc. must provide a certificate of insurance with a minimum Commercial General Limit of $5,000,000 per occurrence for General Liability and $5,000,000 per occurrence for Automobile Liability. C. Amusement Promotions, Inc must provide the Risk Manager with a complete list of all vendors who will work at the Fair. Each vendor must provide a certificate of insurance with a minimum Commercial General Limit of $1,000,000 per occurrence and $2,000,000 general aggregate. d. The insurance required by this provision must be provided before the permit holder or any vendor will be allowed to begin set-up for the event. 6. No carnival ride shall be operated unless a permit for its operation has been issued by the Building Official. All permit applications shall be filed no later than April 12, 2013. Any injury to any individual which occurs on a carnival ride shall be reported to the Risk Manager within one hour of the injury. 7. No food vendor shall sell any food unless a permit for food vending has been issued by the Health Department. All permit applications shall be filed no later than April 12, 2013. 8. Permit holder will comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Carnival. 9. Failure to comply with any of the above conditions will result in immediate and automatic revocation of the Entertainment Festival Permit. 0505:89544.1 CHESTERFIELD COUNTY y� BOARD OF SUPERVISORS Page 1 of 2 S 1749 Z AGENDA Meeting Date: February 27, 2013 Item Number: 8.C.2.b. Subiect: Request for Music/Entertainment Festival Permit from the Chesterfield County Fair Association County Administrator's Comments: County Administrator: Staff recommends that the Board grant a music/entertainment festival permit to the Chesterfield County Fair Association for the annual Chesterfield County Fair subject to compliance with staff recommendations. Summary of Information: The 100th annual Chesterfield County Fair ("Fair") will be held at the fairgrounds complex from August 23 through August 31, 2013. Because the Fair includes musical events, exhibitions and rides, the Fair Association must obtain a music/entertainment festival permit. The Fair Association has subcontracted the responsibility for amusements and midway rides to Jolly Shows, a Maryland company with over 40 years of experience in providing amusements and rides throughout the Mid -Atlantic region. The Fair Association has agreed that the following health and safety requirements will remain in effect during the Fair's operation: 1. Two representatives of the Fair Association, with full authority to act on the Fair Association's behalf, must be present during all open hours of the Fair. One person from the Fair Association must be present during all set up and take down hours. Preparer: Jeffrey L. Mincks Title: County Attorney 0505:89588.1 Attachments: 1:1 Yes 0 No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA 2. The Fair Association or Jolly Shows must provide to the County a performance bond for site clean up and restoration in the minimum amount of $2,500, naming the County as obligee. 3. Public telephones must be functioning during all hours that the Fair is open and while the Fair is being set up and taken down. 4. Fair personnel must be assigned for regular and routine cleanup of public restrooms, pursuant to a written cleaning schedule which the Fair Association must establish, follow, and provide to the County. Signed records must be maintained which establish that cleanups have been performed. 5. Fair Association personnel and their subcontractors must promptly comply with all County requests for action necessary to protect the County from liability for violations by the Fair Association or its agents and employees of any rights guaranteed by Constitutional, federal or state laws. 6. Fair Association personnel must properly dispose of cooking grease in accordance with the recommendations and regulations of the Health Department during and after the conclusion of the Fair. The plans for this year's Fair are consistent with plans approved by the Board in previous years. Staff has met with representatives from the Fair Association and confirmed that the plans contain adequate measures for public safety, fire prevention, medical protection, sanitation, traffic control, insurance, bonds, and building and ride safety. Staff recommends the Board grant the Fair Association a music/entertainment festival permit subject to adherence to all staff recommendations and the representations contained in the Fair Association's application. The $100 entertainment permit application fee will be paid from the Board's annual budget appropriation to support the operation of the Fair. Staff will monitor compliance with the conditions of the permit prior to opening day, and for the duration of the Fair. 0505:89588.1 000053 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 27, 2013 Item Number: 8.C.3. Subject: State Roads Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolution for referenced state roads acceptance. Summary of Information: Bermuda District: Rachels way Preparer: Richard M McElfish Title: Director, Environmental Engineerinq Attachments: 0 Yes 1:1 No 4 000054 7 1,7777. �u k-, ':3, � "" TO'N, ON, ll"!, - A CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 R� 2 AGENDA Meeting Date: February 27, 2013 Item Number: 8.C.4.a. Subject: Award of Construction Contract for County Project #11-0218, Cogbill Road Water and Sewer Replacement County Administrator's Comments: County Administrator:_ The Board of Supervisors is requested to award the construction contract to Lyttle Utilities, Inc. in the amount of $978,140 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the replacement of approximately 1,500 linear feet of 10 -inch sewer main and 475 linear feet of 12 -inch water line. Staff received a total of five bids. The bids ranged from $978,140 to $1,534,150. The lowest bid was from Lyttle Utilities, Inc. in the amount of $978,140. The County's Engineering Consultant, URS Corporation, has evaluated the bids and recommends award of contract to Lyttle Utilities, Inc., the lowest responsive bidder. Funds for this project are available in the current CIP. District• Dale Preparer: George B. Haves Title: Assistant Director of Utilities Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: Yes ■ No # 00000SG CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 27, 2013 Item Number: 8.C.4.b. Subject: Award of Construction Contract for County Project #10-0087, Robious Elevated 2 MG Storage Tank at Huguenot Park County Administrator: The Board of Supervisors is requested to award the construction contract to Landmark Structures Management, Inc., in the amount of $4,674,000; transfer $2,337,000 from the rate stabilization reserve project fund to the Robious Elevated 2 MG Storage Tank Project, located adjacent to Huguenot Park; and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of construction of a 2 million gallon elevated water storage tank and approximately 1,740 linear feet of 20 -inch ductile iron water line. The low bid was from Landmark Structures Management, Inc. in the amount of $4,674,000. The County's Engineering Consultant, Whitman Requardt & Associates, has evaluated the bid and recommends award of the contract to Landmark Structures Management, Inc. Funds for this project are available in the current CIP. District: Midlothian Preparer: George B. Hayes Title: Assistant Director of Utilities Preparer: Allan M. Carmody Title: Director of Budget & Management Attachments: El Yes 0 No ofos'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 27, 2013 Item Number: 8.C.4.c. Subject: Award Construction Contract to L&M Electric and Plumbing LLC, for Renovations to the Bon Air Library - Phase II County Administrator's Comments: County Administrator: Board Action R4 Authorize the County Administrator to L&M Electric and Plumbing LLC, in the Bon Air Library - Phase II. Summary of Information: execute a construction contract with amount of $532,000 for Renovations to The renovation of Bon Air Library is part of an effort to revitalize aging community facilities, integral to the county's long-term Public Facilities Plan. The library, at 15,000 square feet, serves a dense district population and the City of Richmond. The renovation project is multi -staged to allow the library to remain open for community use during the majority of the work. Phase II work will configure public spaces in the library to improve the arrangement of collection and circulation patterns and to more efficiently use the existing floor space. Replacement of suspended ceilings and carpets, installation of a new window in the children's section and new energy efficient light fixtures are Phase II highlights. Existing shelving units will be retained and reconstructed for improved visibility. Preparer: Robert C. Key Title: Director of General Services Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: ❑ yes. No # ■ 000co CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Phase 1 included the replacement of the roof and rooftop heating units, along with improvements to restrooms and the public meeting room. A Small Business Center, similar to the center at Meadowdale Library, is included in the project. Recommendation: Staff recommends award of contract to L&M Electric and Plumbing, LLC for Phase II of the Bon Air Library project. The bid is within project budget and construction funding is currently appropriated. The project is within budget, with a Phase II estimated completion date of one year from award of contract. 00(-)P -q CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 27, 2013 Item Number: 8.C.4.d. Subject: Award Construction Contract to Duke Contracting of Virginia, Incorporated for Improvements to the Northern Area Convenience Center County Administrator's Comments: County Administrator: Authorize the County Administrator Contracting of Virginia, Inc., in the the Northern Area Convenience Center, Summary of Information: to execute a contract with Duke amount of $161,500, for improvements to located at 3200 Warbro Road. Over the course of the past year, the General Services - Environmental Division has identified improvements, primarily to the citizens' use areas, that need to be made to the Northern Area Convenience Center and have developed specifications for these needed improvements. This activity will improve the overall citizen experience while improving safety and the stormwater conveyance system of the convenience center. Duke Contracting of Virginia, Inc. submitted the low bid out of five companies for the site upgrades. The site upgrades will include improving the existing storm basin for additional storage, re -grading of the mulch area and perimeter ditches, installing new storm sewer and drop inlet at the scale house, improving storm water conveyance channels and replacing culvert and stormwater management structures, installing new pavement for mulch area pad and parking area, and installing asphalt curb at the scale house. There are sufficient funds remaining in the Northern Area Convenience Center CIP to fund the construction of this project. Preparer: Robert C. Key Preparer: Allan M. Carmody Attachments: El Yes ■ No Title: Director of General Services Title: Director of Budget and Management ()0P"D CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 9 Meeting Date: February 27, 2013 Item Number: 8.C.5.a. Subject: Request Permission to Construct a Boat Dock on Falling Creek Reservoir County Administrator's Comments: County Administrator: )ard Action Rec Grant Charles C. Bickes and Janice M. Stroud-Bickes permission to construct a boat dock in the impoundment easement for the Falling Creek Reservoir, subject to the execution of a license agreement. Summary of Information: Charles C. Bickes and Janice M. Stroud-Bickes have requested permission to construct a boat dock in the impoundment easement for the Falling Creek Reservoir. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Attachments: ■ Yes F-1No # 00npc 7 TiF* T� El 3 Edge of Reservoir ME "4940 44,ffe A; ,?-I%eLwope .04 DOCK LICENSED AREA 2-a M Impoundment Easement, 1A 94 A eR. L4=' :l H A i 41 X l V% N3 GOA 4AK.L. Charles C. Bickes Janice M. Stroud-Bickes 1 4400 Lake Hill Ct DB. 8254 PG. 435 PIN: 782693363900000 No OF 0.94 -ACRE OP'1A" WITH 334PROVMMTS THFaWN'.'.91TUAtM AT TM WEST= MM OF TS COURT, IN THE DALE DISTRYOT,:OP TPUW�D COURTY9.VIRGINIA. SCAM.. 18w 509 :$AT -12-,o 1978 I& w ca" Ow on .12i 19781. maft in Mat all lrnarovjj�ts and eamwrwnft Field &Wvwof ifte wvmjqw sho".harmm 0 T v ME "4940 44,ffe A; ,?-I%eLwope .04 DOCK LICENSED AREA 2-a M Impoundment Easement, 1A 94 A eR. L4=' :l H A i 41 X l V% N3 GOA 4AK.L. Charles C. Bickes Janice M. Stroud-Bickes 1 4400 Lake Hill Ct DB. 8254 PG. 435 PIN: 782693363900000 No OF 0.94 -ACRE OP'1A" WITH 334PROVMMTS THFaWN'.'.91TUAtM AT TM WEST= MM OF TS COURT, IN THE DALE DISTRYOT,:OP TPUW�D COURTY9.VIRGINIA. SCAM.. 18w 509 :$AT -12-,o 1978 I& w ca" Ow on .12i 19781. maft in Mat all lrnarovjj�ts and eamwrwnft Field &Wvwof ifte wvmjqw sho".harmm 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 27, 2013 Item Number: 8.C.5.b. Subject: Request Permission for a Proposed Privacy Fence to Encroach Within an Eight - Foot Easement Across Lot 10, Block A, Meadowbrook, Section D County Administrator's Comments: County Administrator: Grant Melvin Diaz and Elizabeth Cruz permission for a proposed privacy fence to encroach within an 8' easement across Lot 10, Block A, Meadowbrook, Section D, subject to the execution of a license agreement. Summary of Information: Melvin Diaz and Elizabeth Cruz have requested permission for a proposed privacy fence to encroach within an 8' easement across Lot 10, Block A, Meadowbrook, Section D. There are no improvements in the easement. This request has been reviewed by the Utilities Department, Environmental Engineering and Comcast Cablevision. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1No 6 0 0 c 4c, a- MEW I _4 41p- ;. 46 e yy 0% J6 r0 -` Y i o o • I O z a W W LL. z w stir x 73 N 130401 106#W err* -- 17 9.40' S364.0' 10941 w 166.52' N. 1-604010"W N �• Ln 1 d �U C� m ... OEM Z I b5.56: N 13*40' 10" W C1� 169.31 N 13040' 10 "w 173.071, O o J - J _0 0 W Z O tn J taL t 0 0 ui 0 S 0 0 0 0 0 ui O `0 0 0 O 0 4 sl s s1 0(),! GG CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 27, 2013 Itern Number: 8.C.6.a. Subiect: Acceptance of Parcels of Land North of North Enon Church Road from Economic Development Authority of the County of Chesterfield County Administrator's Comments: County Administrator: Q) Board Action Request �/ Accept the conveyance of parcels of land containing a total of 13.835 acres north of North Enon Church Road from Economic Development Authority of the County of Chesterfield, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of parcels of land containing a total of 13.835 acres north of North Enon Church Road from Economic Development Authority of the County of Chesterfield. This dedication is for the extension of Meadowville Technology Parkway. Approval is recommended. DlstriCt: Bermuda Preparer: John W. 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I.� •` Q�// y 4 Y eU4 W q u ° p� W-209 ��gpp�q�iiO��O j�p-W e,= -NUW W U z Z2 i ° sFa W °/Ob'a' J y Ql7 X1011 . yg7 i � 16 3� 1 ` K pyo WWm �2h WWW c hm;g ^/I 'ate 'KC� J '-- g� go ° jm�gY °p$U // 17 -8- uAipm Aq I rid 0M £tOVOM - PeNold I Bmp.A&m Hinos ii ►y=jW 3� � /` WWx WWm J1v WWW c M ^/I 'ate 'KC� J '-- ()()0 M9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 27, 2013 Item Number: 8.C.6.b. Subiect: Acceptance of Parcels of Land Along Otterdale Road from Westerleigh FC, LLC County Administrator's Comments: County Administrator: Accept the conveyance of two parcels of land containing a total of 0.230 acres along Otterdale Road from Westerleigh FC, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of parcels of land containing a total of 0.230 acres along Otterdale Road from Westerleigh FC, LLC. This dedication is for improvements in conjunction with the development of Broadmoor Park, Section 1. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1No # �a . CURVE TABLE CURVE / DELTA RADIUS LENGTH TANGENT CHORD CHORD BEARING CI 9000'00' 25.00' 39.27' 25.00' 35.36' N8156'23'E CZ 9000'00' 25.00' 39.27' 25.00' 35.36' 1 S81'SB'23-W HAZEL P. WOMACK GPIN:710-682-2339-00000, 4808 OTTERDALE ROAD DB. 937, PG. 744, WB. 199, PG. 980 WESTERLEIGH FC, LLC GPIN: 71 D-682-0213-00000 4900 OTTERDALE ROAD DB. 9928, PG. 835 UNE TABLE UNE BEARING LENGTH L7 S5232'27"E 25.00' L2 N53'03'37"W 25.00' PARCELS OF LAND TO BE DEDICATED NOTES: 1. THIS IS NOT A BOUNDARY SURVEY, PROPERTY INFORMATION SHOWN IS COMPILED FROM DEEDS/PLATS OF PUBLIC RECORD. 2. NOT ALL ENCUMBRANCES OR EASEMENTS MAY BE SHOWN. 3. GIS COORDINATES ARE FOR GIS PURPOSES ONLY. 4. THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A TITLE COMMITMENT. 5. CP#12-0154, PROJECT #13CP0017 rq WESTERLEIGH FC, LLC GPIN: 709-681-9691-00000 4908 OTTERDALE ROAD D.B. 9928, PG. 835 GRAPHIC SCALE 50' 0' 50' 100' N. 3581811 E. 11709971 SCALE: 1' - 50' BROADMOOR ROAD (RTE. 771 - 50' RIW) PLAT SNOWING A 0.230 ACRE DEDICA7704 OF A POR7701V OF 7140 PARCELS ALONG 7HE WEST RIGHT—OF—WAY OF OTIERDALE ROAD AND NORTH OF BROADMOOR ROAD CHES7ERRaO COUNTY. WRG/N1A MATOACA D1S7R1CT I `EXISTING RIGHT-OF-WAY N. 3682101 E: 11710252 RIGHT-OF-WAY P.B. 15, PG. 96 O w O "a Ww �m CL Q.6 40 m ;=I Orz n. V O m a %G F. Lie. No. 2495 ,,,02101113 . Project Contacts: GFD/DAB I Seale: Project Number: R121841 Date: 2-1-13 eu ktwmfW ret D"m EES- FAW(BI)Q33041040 w"w,.ei"AM CONSULTING ENGINEERS MWOM ft" I ON" vel+. I Loafs Pems,r ®0f)(D'?3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 27, 2013 Item Number: 8.C.6.c. Subject: Acceptance of a Parcel of Land Along Otterdale Road from Hazel P. Womack County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.059 acres along Otterdale Road from Hazel P. Womack, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.059 acres along Otterdale Road from Hazel P. Womack. This dedication is for improvements in conjunction with the development of Broadmoor Park, Section -1. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: ■ Yes No # .y 0000"t' p:. WESTERLEIGH FC, LLC GPIN: 710— 682-0213-00000 4900 OTTERDALE ROAD DB. 9928, PG. 835 EL XISTING RIGHT—OF—WAY EXTENDED. VIG/F. NOTES: 1. THIS IS NOT A BOUNDARY SURVEY, PROPERTY INFORMATION SHOWN IS COMPILED FROM DEEDS/PLATS OF PUBLIC RECORD. 2. NOT ALL ENCUMBRANCES OR EASEMENTS MAY BE SHOWN. 3. GIS COORDINATES ARE FOR GIS PURPOSES ONLY. 4. THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A TITLE COMMITMENT. 5. CP#12-0154, PROJECT #13CP0017 HAZEL P. WOMACK GPIN:710-682-2339-00000 4808 OTTERDALE ROAD DB. 937, PG. 744 WB. 199, PG. 980 PARCEL OF LAND TO BE DEDICATED 5.02' (TIE) N3870'43T 20252' ,570 F. 0_059L1?�• S306'531W 22280' N: 3682089 f:I1710268 N. 3682267 E 11710400 I• WAY EXISTING OTTERDALE ROAD RIGHT—OF—WAY (ROUTE 667 - VARIABLE WIDTH) GRAPHIC SCALE Lic. No. 2495 01 /25/13 PLAT SNOWING A 0.059 ACRE DEVICA77ON ALONG INE WEST RIGHT-OF-WAY OF OTIERDALE ROAD • 00 50'•. I• • CnES7ERRELD COUNTY, VIRGINIA MA70ACA DIS77?ICT Project Contacts: GFDIDAB Scale: 1-=50' Project Number. R1218.01 Date: 1-25.13 014-1 fi 1, PMc aws PJah "WW, Vbviria 2323648M MES_ Phw (804)33Daono WWW.6ft&A=M FWC 004) 330ee40 CONSULTING ENGINEERS HempionRaem I canedV•atnla i MkWMPwirmas 00007E CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 27, 2013 Item Number: 8.C.7., Subject: Approval of Purchase of a Parcel of Land for Road Improvements for Harrowgate Fire and EMS Station 21 County Administrator's Comments: County Administrator: B Approve the purchase of 0.118 acres, more or less, from John Pierre Picardat, Jacqueline J. Greer, Norris E. Jones, Jr., Margaret D. Picardat and Robert N. Picardat, for road improvements for Harrowgate Fire and EMS Station 21, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land containing 0.118 acres, more or less, portion of PIN: 798629475900000, 2900 Whitehouse Road, for $1,180.00, from John Pierre Picardat, Jacqueline J. Greer, Norris E. Jones, Jr., Margaret D. Picardat and Robert N. Picardat, for road improvements for Harrowgate Fire and EMS Station 21. These improvements were included in the original project scope, and were budgeted for and will be funded from the Harrowgate CIP. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: 0 Yes 1-1 No # 09 VICINITY SKETCH Approval of Purchase of a Parcel of Land for Road Improvements for Harrowgate Fire and EMS Station 21 ti �o o� Future Harrowgate Fire and EMS Station 21 O a Purchase of Parcel of Land Z z N Chesterfield County Pight of Way Office 0- 000078 w E January 28, 2013 .. . ' ��.- . � • X :1 .. "per-`^ • _ • ,•P; o • - , - •• �y`.• � .ch l ' � �r�- •gfA o`er' � �" %n ; 34 LLS JLl JJ cif AA. 14 LU LL. LL �- - ' ' •, � •►�l �� -. �: � _ •� tea=• �� z•• o. acl •:: US .n . cq- ' µ(Vi , � � (. � ;� • oma•• 'rr j. �, m . Ila OOOC-179 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 27, 2013 Item Number: 8.C.8. Subiect: Authorize the County Administrator to Execute a Construction Contract and Appropriate Funds for the Renovation of the James River High School Running Track County Administrator's Comments: County Administrator: C•]it:c:1:iir*A(�_rsM The Board of Supervisors is requested to execute a construction contract to amount of $211,558 and approve the $260,000 for the renovation to Parks Summary of Information: to authorize the County Administrator Precision Sports Surfaces, Inc. in the transfer of funds in the amount of and Recreation. As a result of the ongoing joint efforts between Parks and Recreation and Chesterfield County Schools to bolster the quality of school sites, the replacement of James River track was identified as a needed replacement. Parks has agreed to manage this project given the staff's level of inherent expertise. The project consists of removing the existing rubberized track surface, re -paving to correct slope and grade issues and install new rubberized surfacing with event lines and markings. This project is fully funded with School Board major maintenance funds which will be transferred to the Parks and Recreation Department. Preparer: Michael S. Golden Preparer: Allan M. Carmody Attachments: F]Yes ■ No Title: Director. Parks and Recreation Title: Director of Budget and Management #0Q 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ( AGENDA Meeting Date: February 27, 2013 Item Number: 8.C.9.a. Subject: Authorize the County Administrator to Execute a Construction Contract for Ettrick Park New Entrance Driveway and Parking Improvements County Administrator's Comments: County Administrator: Board Action ReQueste . The Board of Supervisors to execute a construction Ettrick Park New Entrance $197,458. Summary of Information: is requested to authorize the County Administrator contract with Perkinson Construction, LLC. for Driveway and Parking Improvements in the amount of The improvements to Ettrick Park, located in the Matoaca District, facilitate improved vehicle access into the park, and will enhance pedestrian safety. A new entrance driveway will be constructed with a right turn lane along Woodpecker Road to provide a second entrance into the park. Also included in the scope of work will be improvements to the main parking lot which will add parking islands, landscaping and new pavement. Perkinson Construction, LLC submitted the low bid for construction on the project. Funding for the project consists of $68,689 from the FY2010 Community Development Block Grant program and $128,679 from the Parks Improvement capital project. Preparer: Michael S. Golden Preparer: Allan M. Carmody Title: Director. Parks and Recreation Attachments: F� Yes ■ No Title: Director, Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 27, 2013 Item Number: 8.C.9.b. Subiect: Authorize the County Administrator to Execute a Construction Contract for Lowe's Soccer Complex Entrance Road Improvements County Administrator's Comments: County Administrator: The Board of Supervisors is requested to authorize the County Administrator to execute a construction contract with Carr Contracting Co., LLC, for the Lowe's Soccer Complex Entrance Road Improvements in the amount of $108,000. Summary of Information: Lowe's Soccer Complex is currently leased to Chesterfield United Soccer Club which has experienced steady growth in the use of the park, these improvements will enhance this facility in the Bermuda District. The improvements to the Lowes Sports Complex will primarily consist of paving the existing gravel entrance and the associated drainage work. This work will improve the visitor experience and reduce ongoing maintenance costs. Funding for the work is available within the adopted FY2013 Parks and Recreation capital improvement program. The project is the first phase of additional site improvements planned at the facility with additional improvements to parking areas scheduled in the Capital Improvement Program for FY2016. Preparer: Michael S. Golden Preparer: Allan M. Carmody Attachments: 1:1 Yes ■ No Title: Director. Parks and Recreation Title: Director Budget and Management 0000482 CHESTERFIELD COUNTY y BOARD OF SUPERVISORS Page 1 of 2 ;x, Z AGENDA 4 Meeting Date: February 27, 2013 Item Number: 8.C.10. Subject: Authorize the County Administrator to Execute an Amendment to an Agreement with the Commonwealth of Virginia, Department of Mines, Minerals and Energy, Division of Mined Land Reclamation for Improvements to Mid -Lothian Mines Park Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute an agreement amendment with the Commonwealth of Virginia, Department of Mines, Minerals and Energy, Division of Mined Land Reclamation [DMME] for Improvements to Mid -Lothian Mines Park. County Administrator's Comments: County Administrator: Summary of Inform ion: This agreement amendment will fund historical tourism improvements at Mid - Lothian Mines Park located in Midlothian District. The overall improvement plan for the park was selected for reclamation funding as part of DMME's Abandoned Mine Land (AML) Consolidated Grant Program. Improvements will consist of constructing a new pedestrian trail and 1850's era narrow gauge railroad bridge, improvements to existing trails, a bridge for emergency and construction access to the mines ruins area, reclamation of mine shafts and subsidence areas and design services for the preservation of mining operation ruins. Preparer: Michael S. Golden Preparer: Allan M. Carmody Title: Director. Parks and Recreation Title: Director, Budget and Management Attachments: Yes No # 000053 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA This phase of the project is estimated to cost approximately $1,038,000. The county will fund $200,000 out of the existing appropriation in the Midlothian Mines Park capital project and DMME will fund the remaining $838,000. Staff recommends approval. ()®0054 M °vm �_ O g (0 N � OD ��.�ami N m< VW(hA .'� CL 0) m CA A �.y N_ Q mac° WNL o ot° N .. O � m N jV Dry. `. 000VO(TAWN� KT O � _ N<<< m N v m °' CL m°6`Qo N m v O o. :3 �.v y_� -S r4' o. 0 7C ot° o m N i 'o W[ I Ou3 v m r -S O 3z N r N _O W ° nm s o oto Zz 0) QO) o m BSc O am g m m m -Im r s&t m oma =r m ° °o :3m m o �O m mmS D D S m °- mm a o ^' av U) CL cn o CL CL M O m CD s `° a m m m U C x s v v � � a a m N m m O O tD (gyp gg '9 � !7 O .a y Kik J i V 00 O''. O co C) € '< C 0.0 0 0 0 0 0 0 0 O.�'. 0000 0 0 0 0 0 0 O f o 88 J J i�3@@`g QJ 00 V 0 0 0 000 0 0 W N `. p T p O e k yO � of oe o v Go 4 V v3 AAO) _ aNiy 171 W Q 0 0 0 0 0 0 0 0 0 0 Q' 0000000000 0 al of e Omt O .CNO CJh O O t J M W; Coco O O c I e oEo�s 1 O o co -� D C 0 u 00 to ccn 0 0 0 0 CA71 000 000 0 GOii' 0, 0 0000000000 0l 0000008080 0i' �a CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: February 27, 2013 Item Number: 8.0.11. Subject: Advance Preliminary Engineering Authorization, Transfer and Appropriation of Funds for the East River Road Widening Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize advanced preliminary engineering for the East River Road project and approve the transfer of $106,390 and appropriation of $193,610 in anticipated VDOT reimbursements to the East River Road Revenue Sharing Project. Summary of Information: In October 2012, the Board approved the FY14 Revenue Sharing Projects, which included the East River Road Widening Project from Granger Street to the Colonial Heights City Limits. The corresponding Board Resolution from October 24, 2012 is attached. Virginia State University (VSU) is rapidly moving forward with their plans for a new Convocation Center (also known as the Multi -Purpose Center); construction is expected to commence in mid -2013 and be complete by mid -2015. Staff members from VSU and Chesterfield County recently discussed the benefits of completing the Convocation Center (also known as the Multi - Purpose Center) and East River Road Widening Project in the same timeframe. (Continued on next page) Preparer: R.J.McCracken Preparer: Allan M. Carmody Attachments: ■ Yes Title: Director of Transportation Title: Director of Budget and Management F-1 No # CHESTERFIELD'GOUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) In order to accomplish this goal, preliminary engineering and design for the East River Road Widening Project should begin as soon as possible. County staff met with VDOT to determine possible ways to advance the start date for preliminary engineering of the East River Road Widening Project. VDOT has advised that the county can request the Commonwealth Transportation Board (CTB) to establish the East River Road Project as a new Revenue Sharing Project in Chesterfield County's 2012-2013 through 2017-2018 Secondary Six Year Plan and request the transfer of revenue sharing funds from an existing project to this project. This is an exception to VDOT's general policy that Revenue Sharing Projects are only established through an annual process. Because of VDOT's policies, preliminary engineering for a new revenue sharing project would start no earlier than September of the year the funding is available. This exception will allow preliminary engineering of the East River Road project to begin April 1, 2013, and would give staff a better opportunity to have the project completed in the same timeframe as the VSU Convocation Center. Funding to begin preliminary engineering for the East River Road Widening Project can be accomplished with the following: transfer county capital project funds totaling $106,390 (funded with anticipated state reimbursements) from the Beach Road at Brandy Oaks Revenue Sharing Project and appropriation of $193,610 in additional anticipated VDOT reimbursement into the East River Road Project. Both the requested appropriation, and the transfer, include the county's 50 -percent match. Initial Board appropriation of funds for the Beach Road at Brandy Oaks project occurred on November 14, 2012. The Beach Road at Brandy Oaks project is currently underway and this action will not impact its schedule. Recommendation: Staff recommends the Board: 1. Adopt the attached resolution to establish the East River Road Widening Project in Chesterfield County's 2012-2013 through 2017-2018 Secondary Six Year Plan; 2. Transfer county capital project existing Beach Road at Brandy Oaks River Road Project; and 3. Appropriate $193.,610 in anticipated Road Project. District: Matoaca funds totaling $106,390 from the Revenue Sharing Project to the East VDOT reimbursement to the East River 0000 OCTOBER 24, 2012 RESOLUTION FOR FY14 REVENUE SHARING PROJECTS CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held in the Public Meeting Room at the Chesterfield Administration Building on October 24, 2012 at 3:00 p.m. 8.C.6. DESIGNATION OF FY2014 CHESTERFIELD REVENUE SHARING PROJECTS AND APPROPRIATION OF FUNDS On motion of Mr. Holland, seconded by Mr. Elswick, the Board upon notification from VDOT, appropriated and/or transferred among funds and capital projects all necessary budget entries needed with exception of the amounts provided in the adopted FY2014 CIP in an amount sufficient to match the actual funding provided by VDOT; and authorized the County Administrator to enter into the necessary county/VDOT agreements/contracts, permits/mitigation agreements, and surety agreements, acceptable to the County Attorney, for the projects; and authorized the County Administrator to proceed with the design and right-of-way acquisition, including advertisement of an eminent domain public hearing, if necessary; and authorized the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; and authorized the County Administrator to proceed with the advertisement for construction of the projects; and adopted the proposed resolution (Attachment C) designating the projects as listed in the resolution as the county's FY2014 Revenue Sharing projects, totaling $20 million;: WHEREAS, Section 33.1-23.05 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any County for designations by the governing body of up to $10,000,000 in funds received by it during the current fiscal year for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such County; WHEREAS, the Chesterfield County Board of Supervisors will make available $10 million for the Chesterfield Revenue Sharing Program with the adoption of the FY2014 Appropriation Resolution and other Board action; and WHEREAS, the Virginia Department of Transportation has notified the county that $10 million is the maximum amount of Chesterfield County funds that can be matched by the state during FY2014. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors appropriates and/or transfers $10 million to be matched by the State for the FY2014 Chesterfield Revenue Sharing Program. AND, BE IT FURTHER RESOLVED that the matched funds be allocated to the following projects: $765,093 Walton Park Sidewalk, Phase III Preliminary Engineering, Right-of-way and Construction $382,546.50-VDOT and $382,546.50 -County $1,234,907 Deer Run Drive Sidewalk, Phase I Preliminary Engineering, Right-of-way and Construction $617,453.50-VDOT and $617,453.50 -County 000088 $2,500,000 Old Bermuda Hundred Road at Old Stage Road Intersection Improvements Preliminary Engineering, Right-of-way and Construction $1,250,000-VDOT and $1,250,000 -County $500,000 Old Centralia Road (Castlebury Drive to Glen Oaks Drive) Sidewalk Preliminary Engineering, Right-of-way and Construction $250,000-VDOT and $250,000 -County $600,000 Harrowgate Road (Old Hundred Road to School Street) Sidewalk Preliminary Engineering, Right-of-way and Construction $300,000-VDOT and $300,000 -County $3,600,000 Lucks Lane (Spirea Road to Evergreen Drive) Widen to Four Lanes Preliminary Engineering, Right-of-way and Construction $1,800,000-VDOT and $1,800,000 -County $3,600,000 Newbys Bridge Road (Hagood Lane to Belmont Road) Shoulders and Pavement Widening Preliminary Engineering, Right-of-way and Construction $1,800,000-VDOT and $1,800,000 -County $3,600,000 E River Road (Granger Street to Colonial Heights)Widen to Four Lanes, Phase I Preliminary Engineering, Right-of-way and Construction $1,800,000-VDOT and $1,800,000 -County $3,600,000 Providence Road (Route 60 to Woodward Drive) Curb, Gutter and Sidewalk Preliminary Engineering, Right-of-way and Construction $1,800,000-VDOT and $1,800,000 -County Ayes: Gecker, Jaeckle, Warren, Holland and Elswick. Nays: None. Certified By: 'J� WaOL Sara Hall Deputy Clerk to the Board of Supervisors ATTACHMENT A 0000-59 PROPOSED RESOLUTION WHEREAS, the Chesterfield County Board of Supervisors unanimously approved the FY14 Revenue Sharing Projects, including the East River Road Widening Project (1107-020-R74, UPC 104083) on October 24, 2012; and WHEREAS, Virginia State University is rapidly moving forward with plans to construct the Convocation Center; and WHEREAS, it would be beneficial to complete the Convocation Center and East River Road Widening Projects in the same timeframe; and WHEREAS, the East River Road Widening Project is not currently on the Chesterfield County 2012-2013 through 2017-2018 Secondary Six Year Plan; and WHEREAS, the Board wishes to amend their 2012-2013 through 2017-2018 Secondary Six Year Plan to include the East River Road Widening Project; and WHEREAS, the Board wishes to transfer a part of the Revenue Sharing funds currently allocated to the Beach Road at Brandy Oaks Project (0655-020-R95, UPC 91458) to the East River Road Widening Project to advance the authorization of preliminary engineering, thereby accelerating the Project's advertisement date and completion date. NOW, THEREFORE, BE IT RESOLVED by the Board that the Chesterfield County 2012-2013 through 2017-2018 Secondary Six Year Plan be amended to include the East River Road Widening Project. AND, BE IT FURTHER RESOLVED that the East River Road Widening Project be designated as a Revenue Sharing Project; and that $300,000 be transferred from the Beach Road at Brandy Oaks Revenue Sharing Project to the East River Road Revenue Sharing Project; and that these actions be placed on the agenda of the next meeting of the Commonwealth Transportation Board for their approval of this Resolution adopted by the Chesterfield County Board of Supervisors. ATTACHMENT B 000®0 cast mlver rcaaa vviaenina rralect iN �NIp41F,I� Ill .� ■ ■ V.S.U. City of Colonial I Ieights ATTACHMENT C 00005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 27, 2013 Item Number: 8.C.12.a. Subject: Transfer a Total of $10,000 in District) to Virginia State University Cares Dental Program County Administrator: District Improvement Funds ($2,000 From Each University to Support the Virginia State The Board of Supervisors is requested to transfer a total of $10,000 in District Improvement Funds ($2,000 from each district) to support the Virginia State University Cares dental program. Summary of Information: All Board members have requested that $2,000 be transferred from their respective District Improvement Funds to Virginia State University for the VSU Cares Dental Program. Virginia State University has partnered with the American Dental Association's Mission of Mercy project - a team of community civic, governmental and private organizations and over 400 volunteers - to provide dental care to residents living in the Crater Economic Development District. The program operates under the name of Virginia State University Cares ("VSU Cares"). A total of $10,000 in District Improvement Funds ($2,000 from each district) has been requested to be transferred to Virginia State University to help fund the VSU Cares program. VSU Cares will also utilize additional donors, partners and volunteers to provide services at no cost to the patients. Section 23-3.1 of the Code of Virginia, 1950, as amended, permits the Board to make this donation to Virginia State University since VSU is a state-owned institution of higher learning located in the County. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Title: Director, Budget & Management 0425:89642.1 Attachments: 0 Yes FINo # 000092 i Page 9 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Jewel E. Hairston, Virginia State University 2 If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Public University 3. What is the amount of funding you are seeking? $10,000 4. Describe in detail the funding request and how the money, if approved, will be spent. Funds will be used to support VSU Cares. In 2012, Virginia State University partnered with the American Dental Association's Mission of Mercy project, community civic, governmental and private organizations and over 400 volunteers to provide dental care to 426 people living in the Crater Economic Development District, which includes Chesterfield County. In total, the value of services provided that day is estimated at $202,735. Through the generosity of our donors, partners and volunteers, these services were provided at no cost to the patient, many of whom were uninsured and had not received proper dental care in some time. 5. Is any County Department involved in the project, event or program for which you are seeking funds? No 000093 R1 7. Q 1.1 Page 2 If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? We will, once again, partner with the Virginia Dental Association, HCA/John Randolph Mendical'Center, B.I. Chemicals, Cardinal Health, DentaQuest Virginia, Gerdau Steel Petersburg, Lions Club of Virginia, Hopewell Lions Club, The Rotary (Breakfast) Club of Petersburg, Midlothian Rotary Club, Richard Bland Rotoact Club, numerous local churches, and other organizations. A full list of supporters of our 2012 program is located on page 7 of the attached VSU Cares 'Project Summary Report. If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit?' Is the organization tax-exempt? Yes ❑ No Yes ® No Yes No ❑ What is the address of the applicant making this funding request? 1 Hayden Drive, Virginia State University, VA 23806 What is the telephone number; fax number, e-mail address of the applicant? Jewel E. Hairston, Dean, VSU School of Agriculture; phone: 804-524-5961; fax: 804-524-5967; e-mail: jhairston@vsu.edu Signature of applicant. if you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Signature Mr: Jame on Vice President for Institutional Advancement. Office of Institutional Advancement. (804) 524-5569 jtyson@vsu.edu Date:` 1 -x3'13 OOW9 . CHESTERFIELD COUNTY °y BOARD OF SUPERVISORS Pagel of 2 AGENDA 17,9 A� R Meeting Date: February 27, 2013 Item Number: 8.C.12.b. Subiect: Transfer of District Improvement Funds to the Chesterfield County School Board for Post -Prom Celebrations County Administrator's Comments: County Administrator: The Board is requested to transfer $1,800 from the Bermuda District Improvement Fund, $2,300 from the Clover Hill District Improvement Fund, $2,300 from the Dale District Improvement Fund, $1,800 from the Matoaca District Improvement Fund, and $2,300 from the Midlothian District Improvement Fund to the Chesterfield County School Board for drug- and alcohol -free post -prom celebrations subject to the conditions described below. Summary of Information: All Supervisors have requested the Board to transfer funds from their respective District Improvement Funds to the Chesterfield County School Board for drug- and alcohol -free post -prom celebrations at various local area high schools. The requested amounts from each fund are as follows: Bermuda: $1,000 for Thomas Dale High School, $500 for L.C. Bird High School, $200 for Chesterfield Community High School, and $100 for the Appomattox Regional Governor's School Total: $1,800 Preparer: Allan M. Carmody Title: Director, Budget and Management 0428:87756.1 Attachments: ■ Yes FINo #00f)o os CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Clover Hill: $1,000 for Monacan High School, $1,000 for Clover Hill High School, $200 for Chesterfield Community High School, and $100 for Appomattox Regional Governor's School Total: $2,300 Dale: $1,000 for Meadowbrook High School, $500 for L.C. Bird High School, $500 for Matoaca High School, $200 for Chesterfield Community High School, and $100 for Appomattox Regional Governor's School Total: $2,300 Matoaca: $1,000 for Cosby High School, $500 for Matoaca High School, $200 for the Chesterfield Community High School, and $100 for Appomattox Regional Governor's School Total: $1,800 Midlothian: $1,000 for Midlothian High School, $1,000 for James River High School, $200 for the Chesterfield Community High School, and $100 for Appomattox Regional Governor's School Total: $2,300 A portion of this request is from the Appomattox Regional Governor's School, which is located in Petersburg and includes 129 Chesterfield County students. Since the Governor's School is a regional public school facility and is legally independent of the Chesterfield County School Board, the School Board will have to take action to authorize the transfer of the total $500 payment to the Governor's School. Accordingly, if the Board of Supervisors approves the transfer of the funds to the School Board, the money cannot be given to the Governor's School unless the School Board also takes public action to approve the transfer to the Governor's School. If the School Board does not approve the transfer, the $500 must be returned to the County. The remaining requests for funds originally came from each school's PTSA or Prom Committee. The County is not legally authorized to transfer funds to these organizations or committees. The County is authorized to transfer funds to the School Board but only if the transfer is contingent on the money being placed in capital projects.or school operating accounts to be applied to appropriate school -funded post -prom activities. The school system must write checks directly to vendors who will be supplying goods or services to post -prom events and these goods and services must be purchased in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 0000E?G 02/07/2013 10:19 8047863414 DCJS PAGE 02/03 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? 4. Describe in detail the funding request and how the money, If approved, will be spent. 5. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation? Is the organization non-profit? Is the organization tax Appomattox Regional Governor's School Parent/Teacher/Student Association (PTS The PTSA organizes events throughout the school year, including post -pram events This money will be used to help purchase prizes and octivitles for a drug and alcohol free post -prom. Seeattached budgerfbr details. us PTSA fundraising will provide remiander of the funding. Funds wil be raised through ticket sales, sales of spirit item, auction, and parents donations No yes yes 0 0 () 05 7 02/07/2013 10:19 8047863414 DCJS S. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant -- If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. For Internal Use Date Received:�� i3 District: Appomattox Regional Governor's School 512 W. Washington Street Petersburg, VA 23503 - address 8045-243-0064 -phone 504-225-3853 -fox PAGE 03103 - email Signature President, ARCS PISA — Title If signing on behalf of organization Cassandra Conover -printed name 216/2013 - date 000098 4. CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seek! CHHS PTSA Our primary objective as an organization is to promote the welfare of our children and youth, both in and out of school. We firmly believe that funding and coordinating the Post -Prom celebration falls into this category. Below is an excerpt from our by- lawswhich states the purpose of the CHHS PTSA $1000.00 We are requesting a donation of $1,000 to help fund the Clover Hill High School Post -Prom celebration on May 19, 2012. Our post -prom will be hel from 11:30 p.m. to 4:00 a.m. It will include 4. Describe in detail the funding request and how karooke, games, food, prizes, free photographs, fun the money, if approved, will be spent. tattoos, inflatable games, music, decorations, and much more — all designed to keep the students occupied and safe through the night. The cost for the facility this year is $2000. The County's S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the funding? donation will be used to help pay for entertainment. iV9 Other individuals and organizations that provide funding for the CHHS Post -Prom include: 0 Families of CHHS students 0 CHHS teachers and administration 000(.1499 7. If applicant is an organization, answer the following: .,, Is the organization a corporation? Yes No _X Is the organization non-profit? Yes X No Is the organization tax-exempt? Yes X No 8. What is the address of the applicant making this funding request? Ann Marie Luhmann, CHHS PTSA President Clover Hill High School PTSA 13301 Kelly Green Drive, Midlothian, VA 23112 AN Stephanie Lusby, CHHS PTSA Post -Prom Co -Chair 4501 Heritage Woods Lane Midlothian, VA 23112 9. What is the telephone number, fax number, e-mail address of the applicant? Telephone: 804-601-0585 (home phone — Stephanie Lusby, CHHS PTSA Post - Prom Chair) E-mail: postprom@chiliptsa.org Signature of applicant If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Qa� Signature Clover Hill High School PTSA President Ann Marie Luhmann /-'7 �0�3 Date ture Clover Hill Hioh School PTSA Post Prom Chair Stephanie Lusby i- q - 40 /'5 Date Page 3 of 0®():! � CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeki 4. Describe in detail the funding request and how the money, if approved, will be spent. Karen M. Pascual, Chesterfield Community High School county school $15_W.�O "fit 00" D. J. , Food, Decorations, Securty see attached S. Is any Chesterfield County Department involved in the project, event or program for which you Yes are seeking funds? Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation? Is the organization non-profit? Is the organization tax —exempt? School Counseling Department Currently, we do not have a PTA, the only funding we are receiving is minimal at best. 1 am trying to do a small fundraiser with $1.00 lollipops for Valentines Day. Currently calling for donations, none as No No Yes 000-01 131 For Internal Use Date Received: District: A 1 Dts+ob& S�-)L�Y' 000102 S. Applicant information: Chesterfield Community High School Mailing Address 12400 Branders Bridge Road Chester, VA 23831- address Telephone Number 804-768-5156 ext 5150 - phone Fax Number 804-768-6171- fax E-Mail Address karen pascuol@ccpsnet.net - email Signature of the applicant — If you are signing on behalf of an organization you must be the n NYf to president, vice-president, chairman/director or vice-chairman. Professional School Counselor— Title If signing on behalf of organization Karen M. Pascual - printed name 02/07/13 - date For Internal Use Date Received: District: A 1 Dts+ob& S�-)L�Y' 000102 CHESTERFIELD COUNTY - DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are 4. Describe in detail the funding request and how the money, if approved, will be spent. Cosby HS PTSO Parent Teacher Organization that supports student and faculty through volunteering and fund raising. $1000.00 Funds will be used towards rental of the facility needed to host our Post Prom event. 5. Is any Chesterfield County Department involved in the project, event or program for which you Yes are seeking funds? Provide name of other department Cosby High School Faculty 6. If this request for funding will not fully fund your activity or program, what other individual Ticket sales, fundraisers and Community business or organization will provide the remainder of donations. the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation? I no Is the organization non-profit? I yes Is the organization tax —exempt? I yes 000-11"() 3 8. Applicant information: 15543 Fox Cove Circle Moseley, VA 23120 Mailing Address 804-477-4108 Telephone Number fax Fax Number lenniferthaxtonC@hotmail.com E -Mail Address Signature of the applicant - If you are signing on Jill McCray behalf of an organization you must be the Signature president, vice-president, chairman/director or vice-chairman. President of CHS PTSO Jill McCray 02-06-2013 For Internal Use Date Received: d - J District: Q 00 _1 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Jeff Ellick, Principal organization) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? Assistance with the Post -Prom Party (Attach organization's most recent articles of incorporation and/or bylaws to application.) Y OR- Q MAR MINION 3. What is the amount of funding you are seeking? 00.00+1000 The Post -Prom Party is an alcohol and drug-free 4. Describe in detail the funding request and how alternative for high school students. Held annually, the money, if approved, will be spent. the event is open to all juniors and seniors and is held at the Midlothian YMCA. S. Is any Chesterfield County Department involved in the project, event or program for which you No are seeking funds? Provide name of other department 6. If this request for funding will not fully fund Our PTSA will fundraise for remainder of the cost your activity or program, what other individual and accept donations from community partners. or organization will provide the remainder of Students will pay $5.00 for the cost of their tickets.s the funding? 1 7. If the applicant is an organization, answer the following Yes Is the organization a corporation? Yes Is the organization non-profit? Yes 000 w X05 Is the organization tax –exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant – If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. For Internal Use Date Received: D District: C� 3700 James River Road Midlothian, VA 2313 - address 804.378.2420 - phone 804.379.2695 -fax Jeff Ellick@ccpsnet.net - email n 1/ –Title PrICI C 1 if signing on behalf of organization - printed name -3–e �(2 E111' CKI - date 0-6-2_oI2 () ®()'7 G CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or L.C. Bird PTSO, Nikki Humphries Secretary and After organization) making this funding request? Prom Party Chair 2. If an organization is the applicant, what is the nature and purpose of the organization? L.0 Bird PTSD- to promote the welfare of children (Attach organization's most recent articles of and youth at home, school and the community incorporation and/or bylaws to application.) 3. Wha=amount unding you are seeking? $1000.00 The funds will be used to help pay for the food and 4. Describe in detail the funding request and how entertainment provided for the students and their the money, if approved, will be spent. guests offer the prom. We are expecting between 400-600 students to participate. S. Is any Chesterfield County Department involved in the project, event or program for which you NO are seeking funds? Provide name of other department 6. If this request for funding will not fully fund The L.C. Bird PTSD will raise funds through various your activity or program, what other individual fundraising activities such as pizza and cookie or organization will provide the remainder of dough sales, plant sales, local business donations, the funding? working concessions booths, and spirit wear sales. 7. If the applicant is an organization, answer the following Yes Is the organization a corporation? Yes Is the organization non-profit? 000117 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Thomas Dale High School PTSA, organization) making this funding request? Jana Wood,After Prom Chairman & S n si".�.5-'}a i Yv� � �' ti' .'='�� '�.,> '�`Y` >pi h� f" .S'>,.�¢ i"fi k-*+^%�.; s�'� •S. k^`�: 2. If an organization is the applicant, what is the The purpose of TDHS PISA is to bring into closer nature and purpose of the organization7 relation students, parents, and teachers so that they may cooperate in the education of our children and (Attach organization's most recent articles of youth. incorporation and/or bylaws to application.) � .t � � �. :£.�. ?iP 3 �;�hl' ;k® #. ;.�'�"ru`_ �Y3-• u�.'� �4„�� ,�-ts^'y�3r- 3. What is the amount of funding you are seeking? $1000.00 w. „ �^�u +'. v" c c -:t,..,,. 'i'3 b 'aha The funds would be used for student raffle prizes as 4. Describe in detail the funding request and how an incentive to stay through the night in a drug and the money, if approved, will be spent. alcohol free environment. '.i `+� $7 ss`5'. -t 'S €'.5 -"a`Y rry R .` Mh +1{�'�' rv2` ''-•,dF�fi,.,�t. 'i' 3t8k ''+eA +'{a. -?3 t'Yc i8' -+sk +7Y'R'":. S. Is any Chesterfield County Department involved in the project, event or program for which you No are seeking funds? Provide name of other department fi`A. °az`''21.1`s+ S € {" Fv.°tb k v"— yf 'Y'✓ '�.F'.{„�-z+` A}'S("i^,G5"i..'i^'£ , s. ''f S - ';£ $3 4E 6. If this request for funding will not fully fund Other funding for the TDHS After Prom will come your activity or program, what other individual from our Phone -a -than, ticket sales, and poceeds or organization will provide the remainder of from PTSA fundraisers including yard sales, the funding? concessions and winter dance. 3 -- -Ft, s"� Yui„+' 'pr-d-£?�: at'.' `{ tl -.tee'. `F A.r"1 #t X ai 7 k itis. ,a'� Y Y'F� i.. +E ,g 4, �`t wy :.s { d {� �fs � 7�:%'is 7. If the applicant is an organization, answer the following No Is the organization a corporation? Yes Is the organization non-profit? Yes Is the organization tax —exempt? 00009 For Internal Use Date Received: District: q13 ()()()1.41.1() a Y '�F`�-"}v'- � 8. Applicant information: Jana Wood Mailing Address 14620 Benefice Ridge Chesterfield, VA 23838 - address Telephone Number 804-796-9110 - phone Fax Number 804-768="6245 % Thomas Dale HS PTSA -fax E-Mail Address dtwood2@verizon.net - email r ,� tet- I � Mew �� .s �= ::S+v"Ai4Y3:?Ssi.a.9:,�z, esF„ rY+Y t,M� #✓s F . x' -',ziN Signature of the applicant — If you are signing on behalfof an organization you must, be the Signat re president, vice-president, chairman/director or vice-chairman. TDHS PTSA After Prom Chairman - Title If signing on behalf of organization Jana B. Wood - printed name 2/4/13 - date For Internal Use Date Received: District: q13 ()()()1.41.1() r• ` + CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What Is the name of the applicant (person or organization) making this funding request? 2. if an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of Incorporation and/or bylaws to application.) Monacan HS PTSA Post Prom Committee TO assist funding the Monacan HS Post Prom 3. What is the amount of funding you are seeking? $1000.00 4. Describe In detail the funding request and how The funding will assist the Monacan HS Post Prom the money, if approved, will be spent. S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other Individual or organization will provide the remainder of the Committee to host the 2013 Post Prom. n/a — Monacan High School student body n/a We will host fundralsers as well as soliciting donations from parents, community, businesses, etc to assist us 000 -01'r -JA funding? In raising sufficlent funds. 7. if the applicant is an organization, answer the following Is the organization a corporation? No Is the organization non-profit? Yes Is the organization tax —exempt? Yes 8. Applicant Information: Monacan HS Post Prom Committee/PISA Attn: Jenn Stalb or Kim Jones Mailing Address 11501 Smoketree Drive North Chesterfield, VA 23236 Telephone Number 804-3149154 Fax Number 8046746050 E -Mail Address klmrdcde@verizon.net I Signature of the applicant — If you are signing on behalf of an organization you must be the 0001-00.2 president, vice-president, chairman/director or vice-chairman. For internal Use Date Received; (10 a� District: La Slanature P st Prom Committee Chair — Title If signing on behalf of organization Jennifer Stalb 1/30/13 )0()1`11.8 � . r „gid, iR.e•.�i „� � " _177 77-3-bi. •- A � 9473 m P+". �� %'�i � 5��+ .qi E 77 � i A � p ..VA-■ , � art BMW 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes No Is the organization non-profit? Yes No Is the organization tax-exempt? Yes No 8. What is the address of the applicant making this funding request? 9. What is the telephone number, fax number, a -mail address of the applicant? Telephone: 0 Fax: E-mail: Q AA 0 qmf//, Gowl Signature of applicantJRjtv_ 7 �I+[�. 3�2�j /_� If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Signature Organization sir r OJT �•,,� Title (if signirfg on behalf of an organization) A - Printed Name ..I- - Z ---Zs. Ir" - Date 6 Page 2 of 2 ► � olO a-� 0001.J.5 18047805013 ED REDD 10:02:47 02-13-2013 2118 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? 2. If an organization Is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeking? 4. Describe in detail the funding request and how the money, if approved, will be spent. S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department Meadowbrook PISA The Name of this association is the Meadowbrook Parent Teacher Student Association located in Chesterfield County Virginia. It is a local PTSA Organized under the authority of the Virginia Congress ad Parents and Teachers (Virginia PTA), a branch of the National Congress of Parents and Teachers (National PTA). $1000.00 The money will be spent to cover a portion of the cost for the venue (Ironbridge Sports Park -11400 Ironbridge Road/Chester, VA 23831. The cost of the venue will he $10 per perspn. There will be an additional cost of $5 per person for food. We have to guarantee a minimum of 100 students. There will also be a charge for Chesterfield police department to provide security. The cost of the D1 for this event will range $350 - $500 for the evenin; NO N/A 18047805013 ED REDD 10:03:03 02-13-2013 3/18 6. If this request for funding will not fully fund your activity or program, what other individual Additional funding will be obtained through fund or organization will provide the remainder of raising and students will be charged a fee for entrance. the fundine? 7. If the applicant is an organization, answer the following Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. For Internal Use Date Received. J ULS YES yes Meadowbrook PTSA Zelma Lee 4901 Cogbill Rd Richmond, VA 23234 - address 804-878-6624 - phone 804-780-5013 -fax zlee@6chmond.k12.va.us- email Sin ture President — Title if signing on behalf of organization Zelmo Lee -printed name 2/12/13 - date 0010�.�.i 18047805013 ED REDD District: 10:03:14 02-13-2013 4 i lls 000`x.18 • ' 02-05 17:32 WeUsFargo Bank, NA 8045244946 CHESTERFIELD COUNTY F DISTRICT IMPROVEMENT FUNDS APPLICATION 804 717 6297 P 2/4 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Corilpleting and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or funding __ rr ^'- ' I % Wiled PTv organization) making this request? .40�C� en c -F s m a:+6 ava N i5� 50-6001 Z. If an organization is the applicant, what is the nature and purpose of the organization? 4,A&n4s Rn 2 +t4.r_ is. We prov.c4C �P rC C I G�I uri .V e/1}5 fror +<0,CJ.4.r.5 , 5'tC�'. (Attach organization's most recent articles of f A4+ -t- incorporation and/or bylaws to application.) ,,,, • c�i-i a c.l a cri cn s . $0.00 3. What is the amount of funding you are seeking? Q. Describe in detail the funding request and how 71%.e marvj w% (I o 4vwc ids PT6 ,4fikr r `fc°rk� 4rrr=G1.*, 01 LMrkr_"," !4'%d 5r_A,0)4r5a*.i the money, if approved, will be spent. S. Is any Chesterfield County Department involved in the project, event or program for which you No are seeking funds? Provide name of other department ly, }ycr Sh;1' -Dr, „t c..2 �b clr\A ;cns -Vrnrv` 6. if this request for funding will not fully fund your activity or program, what other individual n r�.ivi c�kal5 gnei i(jus'n,csscs or organization will provide the remainder of the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation? No Is the organization non-profit? Yes Is the organization tax-exempt? Yes 000"-19 J 5� 2013-A2-05 17:32 WellsFargo Bank, NA 8045244946 >> 804 717 6297 P 4/4 8. Applicant information: r1) CL+a Rca_ !� 5 SGS oa 1 . address Mailing Address 17700 Lon, hok5t l -n - phone ( S D4) '7.2) — o 41vc1 Telephone Number C -50o3 S D- 31 0 Fax Number LS D,4 5q 3va� -fax - email -Pb roc. a { Lc7 cc, nticgsf. tu4 E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the Signature president, vice-president, chairman/director or vice-chairman. — Title P70 If signing on behalf of organization -printed name '4 - dare For Internal Use Date Received_: C�/�//, y District: i� CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: February 27, 2013 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Regueste The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: 07-0115 Wexley Section 2A 7001 Otterdale Road Toll VA, VII, LP Water Improvements - Wastewater Improvements - District: Matoaca Preparer: William O. Wright Attachments: 1:1 Yes ■ No $35,710.00 $36,726.85 Title: Assistant Director of Utilities #000121 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) 2. Contract Number: 07-0116 Project Name: Wexley Section 3A Location: 6301 Woolridge Road Developer: Toll VA, VII, LP Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - Wastewater Improvements - District: Matoaca 3. Contract Number: 12-0096 Project Name: Brookcreek Apartments and Section D Location: 14700 Bridge Creek Drive Developer: Twin Creek Properties, LLC Contractor: R.M.C. Contractors, Inc. Contract Amount: Water Improvements - Wastewater Improvements - District: Midlothian 4. Contract Number: 12-0108 Project Name: Dollar General Screamersville Location: 2207 E. Hundred Road Developer: Timothy Group, LLC Contractor: RMC Contractor's Inc. Contract Amount: Water Improvements - Wastewater Improvements - District: Bermuda $33,213.00 $40,168.89 $20,850.00 $43,957.00 $28,868.00 $23,354.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) 5. Contract Number: 12-0179 Project Name: Macs Store #45 Turner and Hull Location: Developer: Contractor: Contract Amount: District: 7100 Hull Street Road Southside Oil, LLC Possie B. Chenault, Inc. Water Improvements - Wastewater Improvements - Midlothian Page 3 of 3 $21,000.00 (Private) 0010.1.2,3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 27, 2013 Item Number: 92. Subject: Report on Status of General Fund Projects, District Improvement Funds, County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Balance, Reserve for Future Capital and Lease Purchases Preparer: James J. L. Stegmaier Title: County Administrator Attachments: ■ Yes ❑ No # CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances February 27, 2013 % of General Fund Fiscal Year Budgeted Expenditures* 2009 $53,495,000 7.7% 2010 $53,495,000 8.1% 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent 00011,"5 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS February 27, 2013 Board Meeting Date Description Amount Balance 368,699 4,563,479 FOR FISCAL YEAR 2012 BEGINNING JULY 1, 2011 4/13/2011 FY2012 Budget Addition 13,552,500 17,580,585 4/13/2011 FY2012 Capital Projects (13,352,500) 4,228,085 8/24/2011 Construction of first phase of Mary B. Stratton Park (391,735) 3,836,350 11/9/2011 Chesterwood-Cogbill Rd Drainage Improvements (change order (32,066) 3,804,284 1/11/2012 Chesterwood-Cogbill Rd Drainage Improvements (change order (20,204) 3,784,080 4/25/2012 Point of Rocks Property Maintenance (85,000) 3,699,080 6/27/2012 Mary B. Stratton Park Sports Fields additional work (210,000) 3,489,080 FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 3/28/2012 FY2013 Budget Addition 3/28/2012 FY2013 Capital Projects 1/22/2013 Return funds from completed projects 13,905,000 17,394,080 (13,199,300) 4,194,780 368,699 4,563,479 0001�G CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS February 27, 2013 County Wide - - - - - Maximum Balance Carry Over Pending from FY2013 Funds Used Items on Board District Prior Years Appropriation Year to Date 2/27 Agenda Approval Bermuda $23,429 $33,500 $15,353 $3,800 $37,776 Clover Hill 37,500 33,500 0 4,300 66,700 Dale 37,391 33,500 13,959 4,300 52,632 Matoaca 37,500 33,500 13,530 3,800 53,670 Midlothian 37,500 33,500 0 4,300 66,700 County Wide - - - - - 0001 8 Prepared by Accounting Department January 28, 2013 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Outstanding Date Original Date Balance Began Description Amount Ends 1/31/2013 04/99 Public Facility Lease — Juvenile Courts Project $16,100,000 01/20 $6,475,000 (Refinanced 10/10) 03/03 Certificates of Participation* — Building Construction, Expansion and Renovation 6,100,000 11/23 950,000 03/04 Certificates of Participation* — Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 11/15 2,630,000 10/04 Cloverleaf Mall Redevelopment Project 16,596,199 10/13 16,596,199 12/04 Energy Improvements at County Facilities 1,519,567 12/17 780,089 05/05 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11/24 4,010,000 05/06 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 5,905,000 08/07 Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 16,380,000 06/12 Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 19.755,000 11/24 19,635,000 *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED $130,715J66 73.361.288 PENDING EXECUTION Description Approved Amount None 0001 8 February 27, 2013 Speakers List Afternoon Session 1. Dick Page 2. 3. 4. 5. y CHESTERFIELD COUNTY BOARD OF SUPERVISORS S 1749 Z AGENDA R IN Page 1 of 1 Meeting Date: February 27, 2013 Item Number: 11. Subject: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to § 2.2-3711(A)(3), Code of Virginia, 1950, as amended, to discuss the acquisition by the County of real estate for a public purpose where discussion in an open meeting would adversely affect the bargaining position and negotiating strategy of the County. Preparer: Jeffrey L. Mincks Title: County Attorney 0623:89583.1 Attachments: El Yes 0 No # 000129 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA IAS Meeting Date: February 6, 2013 Item Number: 15.A. Subject: Resolution Recognizing Mr. Brandon Ryan Knouse, Troop 2806, Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Brandon Ryan Knouse, Troop 2806, sponsored by Woodlake United Methodist Church, upon attaining the rank of Eagle Scout. Mr. Knouse, a Matoaca District resident, will be present at the meeting, accompanied by members of his family, to accept the resolution. Preparer: Janice Blakley Attachments: ■ Yes Title: Clerk to the Board ■I� 000130 RECOGNIZING MR. BRANDON RYAN KNOUSE UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Brandon Ryan Knouse, Troop 2806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Brandon has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of February 2013, publicly recognizes Mr. Brandon Ryan Knouse, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as one of its citizens. 0001311 February 27, 2013 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1.- n o+ py ese,,k 4o s p ea K 2. Phillip Daniel 3. Brennen Keene 4. Ralph Carter 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 93 H 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 27, 2013 Item Number: 18.A. Subject: PUBLIC HEARING: Consider the Exercise of Eminent Domain for the Acquisition of Easements for Harrowgate Fire and Emergency Services Station 21 County Administrator's Comments: County Administrator: Authorize the County Attorney to proceed with eminent domain for the acquisition of easements for Harrowgate Fire and EMS Station 21 and authorization to enter and take such easements prior to eminent domain proceedings. Summary of Information: Staff has been negotiating for acquisition of 6' and 10' permanent sanitary sewer and 5' and 10' temporary construction easements for Harrowgate Fire and EMS Station 21. The following offers have been made for the easements needed: 16836 Lindberg Drive, Hannah M. Keck, $250.00 and 16830 Lindberg Drive, Shamrock Haven, LLC, $433.00. These offers have not been accepted. It is necessary to proceed with eminent domain for site plan approval in order to advertise the project for construction and to provide sewer service to the station. 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C --4,y+ N M c t 5i '- O N C U — Cht-mierflidd Observer Your Cnmmunuc Newspaper Since 1095 P.O. Box 1610. Midlothian. Virginia 23113 . PtKmc: 1ti1N i 415-7500 • Fax: 1M141 744-+269 • Email. iw + W he.icrneIdoLwervcr.corn • Intcnicu www.chestcrficldobserveccom ADVERTISING AFFIDAVIT Client Description Ad Size Cost (tier issue) Chesterfield County LN:FireStation2l 2-20 1/20P +.49 in. $224.88 Right of Way The Observer, Inc. Publisher of CHESTERFIELD OBSERVER TAKE NOTICE -1hat on February 27, 2013, at 6:30 p.m. or as soon thereafter as may be heard. the Board of Supervisors of Chesterfield County at its regular meeting place in the public Meeting Room of Chesterfield County, Virginia, will consider the exercise of eminent domain for the acquisition of easements across the following Properties; PIN: 799630079200000, 16836 Lindberg Drive: PIN: 799631130100000, 16830 Lindberg Drive offsite easements for Harrowgate Fire and EMS Station 21. Information regarding the easement acquiaition is on 5k in the Right of Way Office in Chesterfield County Virginia, and may be examined by all interested parties between the hours of 8:30 a.m. and 5.-00 =Monday through Friday. The hearing is held at a public facility &&grid to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact )anicc B. Blakley, Clerk to the Board, at 748-1200. Persons needing mu ter services for the deaf must noti y�the Clerk to the Board no later than February 22.2013. This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 2/20/2013 Sworn to and subscribed before me this p9,,-) 0-- daV of l 2013. Legal Af lant J es, , rooms Jr., Notary.Pfiblic My commission expires: February 29, 2016 Commission I.D. 7182093 `•�`5 G R p0 1% �. •NO"ARY PU8LIC REG # 7182093 n MY COMMISSION ; Q o = EXPIRES �> 2/2912016 V` TRIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS 4) AGENDA 1749 Page 1 of 1 Meeting Date: February 27, 2013 Item Number: 21. Subiect: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: 0 Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on March 11, 2013, with dinner at 5:00 p.m. in Room 502 and budget presentations to follow at 6:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: El Yes Title: Clerk to the Board 0 N 0