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07-28-1999 Packet
CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 2.^. .Subject: County Administrator Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Presentation from Sheriff Williams regarding the county jail certification by the State as well as the recent ar.ticle in the Times Dispatch. Sheriff Williams will review the remedies and' steps taken to comply with and maintain compliance at the Chesterfield County Jail. Preparer: ~,,~L,~~. Title: Clarence G. Wil%liams, Jr. Attachments. Yes No Sheriff Meeting Date: July 28, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: 2.Bo Page 1 ofl Subject: County Administrator Comments County. Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Intemal Audit received the Institute of Intemal Auditors Commitment to Quality Improvement Award. Intemal Audit is one of 43 organizations worldwide qualifying for the Institute of Internal Auditors' Commitment to Quality Improvement Awards. The IIA Commitment to Quality Improvement Award is based on criteria grouped into three categories - Professional Excellence, Quality of Service, and Professional Outreach. An intemal audit staff demonstrating Professional Excellence possesses the kno~vledge, skills and disciplines needed to carry out its responsibilities. Quality of Service measures the internal audit department's commitment to carry out its mission within the organization, and Professional Outreach gauges the contribution made by members of the department to the profession of internal auditing. A point structure is used, and points are awarded based on the importance of each of the criteria. In addition to recognizing individual intemal auditing departments, IIA World Headquarters' goal for this prestigious awards program is to emphasize the importance of professionalism and quality within the internal audit function and to encourage chief auditing executives worldwide to take their departments to the next level. Internal Audit Employees: Lou Lassiter, Mike Westfall, Steve Bateson, Bob Ross, Kathy Sobczak, Bonnie Bowles and Cathy Peppers. Preparer: Title: Director of Internal Audit Louis G. Lassiter Attachments: Yes ~No [# THE IN STITUTE OF 1NTE RNAL AUDITORS DATE: CONTACT: June 7,1999 * FOR IMMEDIATE RELEASE Trish Harris, Manager of Marketing & PR +1-407-830-7600, Ext. 227 · FAX: +1-407-831-5171 · E-mail: tharris~theiia, org Cowml _l~ent to Quality Improvement Award Winners ALTAMONTE SPRINGS, FL- Chesterfield County, located in Chesterfield, Virginia, is one of 43 organizations worldwide ga_m!ifying for The Institute of Internal Auditors' Commitment to Quality Improvement Awards. The award ceremony will take place June 23,1999, at The HA's 58~ International Conference in Montreal, Quebec, Canada. The HA Commitment to Q~_mlity Improvement Award is based on criteria grouped into three categories - Professional Excellence, (~_mllty of Service, and Professional Outreach. An internal audit staff demonstrating Professional Excellence possesses the knowledge, skills, and disciplines needed to carry out its responsibilities. Q~_~lity of Service measures, the internal audit department's commitment to carry out its mission within the 'organization, and Professional Outreach gauges the contribution made by members of the department to the profession of internal auditing. A point structure is used, and points are awarded based on the importance of each of the criteria. In addition to recognizing individual internal auditing depa~ hi-~ents, HA World Headquarters' goal for this prestigious awards program is to emphasize the importance of professionalium and quality within the internal audit function and to encourage chief auditing executives worldwide to take their depath~-~ents to the next level. Established in 1941, The Institute of Internal Auditors (IIA) is an international professional association with world headquarters in Altamonte Springs, Florida. The IIA has nearly 70,000 members in internal auditing, governance, internal control, IT audit, education, and security. With representation from more than 100 countries, The Institute is the acknowledged leader in certification, education, research, and technological guidance for the profession worldwide. Web site:, www. theiia.org 249 Maitland Avenue Altamonte Springs Florida 32701-420I U.S.A. tel -~07 830-7600 fax 407 831-5171 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 2.C. Subject: County Administrator Comments County. Administrator's Comments: County Administrator: Board Action Requested: Summary. of Information: Presentation from Ms. Gloria Myers, Chair, Chesterfield Long-Term Care Council of their resource directory of services. reparer: ~ itle: / 'l~arilyn~. Col~ -- Assistant County Administrator Attachments: Yes ~No Chesterfield Long-Term Care C'ouricit'~: P.O. Box 3 Chesterfield, VA 23832 June 16, 1999 Mr. Lane Ramsey P.O Box 40 Chesterfield, VA 23832 DearMr. Ramsey, Chesterfield Long-Term Care Council has updated their resource directory of services available in the greater Chesterfield County area for seniors and the disabled. This publication was funded by Your Neighborhood Hospitals and the Chesterfield Disabilities Service Board. A representative of our organization would like to appear briefly before the Board of Supervisors meeting on Wednesday, June 23 at the 3 pm meeting to present them with copies of the directory. If this is possible, please contact me at 323-3411 or pager 342-0265. Thank you for your time. Sincerely, Gloria Myers Chair, CLTCC Meeting Date: July 28, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Item Number: 2.D. Subject: County Administrator Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Presentation from Ms. Bambi Davidson, Senior Vice President of Government and Public Affairs and Carol Akin, Vice President Workforce Development of the Greater Richmond Chamber of Commerce regarding Workforce One. Preparer: ~/lt~J]/]~/~ ~r~ ~ Title: Attachments: Yes No Assistant County Administrator Fracture~ Job Training Delivery,System · 154 Fed~r41Empinyment & Trnining Programs · More that~$25 Billion Sprat .~m~ually in U,S. · ~oz-e th~r~$486 Million Sp~ ~mually in virginia Re {~t~y 6 Federal Key Elements of a SucCessful Community 11:52 005 P02/21 ~UL 21 12:3~ P. 02 key Elements of a ~orkforce System Elements of the Workforce ~UL-21-1999 : 52 21 '99 P. 03 00~ P04×1~ ~UL 2~ '99 The C;rent System The Enjerging System Five Roundtables · Bu$in ss/Finance/Marketing ~ .- Manu~acturin~/Trades/Technolo~ ~s/~ommunication/Media ~" '~ealtl~/Humau Servicea/Public ' ' .~~enffAgriculture/Natural JUL-21-1999 11:52 P. 04 Within the Roundtables: In~ustry Action Groups Tn~get Specific Needs * I~fom~ on Tcchaolog¥/AG ~ ~on Tndes 1~ B{ o~logy lAG ~ ~se~ccs ~ ~ Gate1 "Gatewny'~ Manufacturing A~ssme~, t Pathway 005 P0~/11 JUL 21 '99 11:37 JUL-21-1999 11:53 97~ P.05 or~fin iin~ Education and Training EcluC~tion Consortium Counselors Workshop WorltKeys Testing for Seniors ~CU ;Summer Teachers' Workshop nt~r for International Studies 3'UL-21-~.c39c3 ~.1:53 97R P.06 Connec~ng Classrooms & WorkI~laces Year one-- EstabliShing Presence · Awar~ Banquet & Conference · Vidal& Speakers l~ureau . · Collatisral Materials/Billbcard~ ~--~,~edi~ Relat/ons P~'lilimry JUL-21-1999 11:53 005 PO?/ll JUL 21 11:37 ~. 07 00~ P0~×11J~& 21 '~9 11~S~ The Military · Corm~is to Internet Recruitment provid~ by the Military · SupporTing Brochures - To MiliU~y - To Ar~a JUL-21-1999 98Z P.0S Wo~kforce Investment Act of 1998 l~ey Principles of the Wor,kforce Investment Act: - Tulles offect JuLy I, 2000 * Virginia Worktore~ Council * StT~lin~ sorvic=s . E~oweri~ individ~l~ a~un~iti~ , Ne~ roles tot lo~al ~da -lm ,~ved you~ pro~ P. 09 Key Reui ,it8 why ~ e~em · Wurk~r~?nve~tm~: B~ ~t be m~oH~ bu~n~ · ~ are t~ ba~d u~n )~b~ ~. ~t ju~kflnnm ~usiness position ti One ]~Bi~l_Work~or~ Investment Board (WIB) aind S~ Deliv~ ~ea s~ymo~ ~th ou~labor m~ker The Reg~l Wig m~t ~e ~ ~ m~ted ~der ~ ~w pro~ m~ be es~ed by ~e iii l Illlll I I~ _ ILm [ Two ~eparate~erldee DeUvery .qystell~! s I .C~,p. illl Aroa aervlc~ Deliver7 Ar~. i~ I Se. rvl~ JUL-21-1999 11:54 P.10 005 Mll/ll JUh 21 '99 11:38 i 'Status to Date: · April ~: ~et with loca] elected o~eials · Hired consultants: Doug Zimmerman & Nell Sullivan: . May 13: .~(~onsensus reached on one regional workfor~ investment board · Issues ra~ed regarding single or dual servi~e delivery ~eas/investment areas · 5uly 2: Ai~reement to have one board & one area reae.~ed. Details to be determined. _Take tiTr~e~ to _eot it ri_cbt! There is no need to rush. Clkoose (l!.han~e! Combine best ofe~g ~t~ ~ci~ ~ a ~n~ ap~a~ ~d~ ~ C~t o~ Busino~ We a~ se~o~ ~t yo~ wo~o~e ~m. JUL-21-1999 11:54 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: July 28, 1999 Item Number: ~.A. Adoption of Resolution Recognizing Mable Lewis Upon Her Retirement From Chesterfield County IIII County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Mable Lewis retired May 1, 1999, after 19 years of service. Preparer: F~ancis M. P o Title: Director, General Services Attachments: Yes RECOGNIZING MS. M_ABLE LEWIS UPON HER RETIREMENT WHEREAS, Ms. Mable Lewis retired on May 1, 1999 after providing nineteen years of dedicated and faithful service to Chesterfield County; and WHEREAS, Ms. Lewis began her service in September, 1979 as a custodian in the Department of General Services' Buildings and Grounds Division; and WHEREAS, Ms. Lewis performed her duties in an exemplary manner, always exceeding departmental goals; and WHEREAS, Ms. Lewis was known for her strong Christian faith, concern for others and her ability to get along with all people; and WHEREAS, Ms. Lewis' radiant personality, quick wit and wonderful singing voice will be sorely missed by all who know her; and WHEREAS, in spite of failing health, Ms. Lewis managed to maintain her high professional standards and a cheerful attitude. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Ms. Mable Lewis and extends their appreciation for her nineteen years of dedicated service to the County, their congratulations upon her retirement and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Lewis and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 28, 1999 Item Number: 5.C. Page 1 of 1 Subject: Resolution to Recognize The Richmond James River Lions Club for their Donation of $25,000.00 to purchase a Thermal Imaging System for the Fire Department Coun~ Administrator's Comments: CountyAdministrator: ~~ Board Action Requested: Adoption of attached resolution. Summary of Information: The Richmond James River Lions Club has donated $25,000.00 to purchase a Thermal Imaging System for the Fire Department. Due to fire conditions, visibility is reduced to zero, and firefighters must search for victims feeling their way through a structure with their hands. Thermal Imaging technology will allow firefighting crews to "look" through smoke while performing firefighting operations at industrial and residential fires, which will greatly improve the chances of rescuing a citizen, or firefighter trapped in a burning structure. In addition, firefighters are,able to reach the seat of the fire for faster extinguishment resulting in a reduced fire loss to the structure. Preparer: ~~~ ~L~ Steve A. Elswlck Yes ~-~ No Attachments: I I Title: Chief of Department RECOGNIZING RICHMOND JAMES RIVER LIONS CLUB WHEREAS, each year in the United States over 4000 civilians and over 90 firefighters die due to fires; and WHEREAS, each year in the United States over 23,000 civilians, and over 40,000 firefighters are injured due to fires; and WHEREAS, smoke inhalation is the number one cause of fire deaths to civilians and firefighters; and WHEREAS, fire department personnel perform firefighting activities in an atmosphere that is totally obscured by smoke and super-heated fire gasses; and WHEREAS, the addition of Thermal Imaging Technology to our firefighting equipment will allow our firefighters to perform their life saving actions in the most expedient manner. Performing a search for fire victims with the addition of the thermal imaging equipment will now allow the firefighters to "look" through smoke, and locate fire victims in the quickest possible time; and WHEREAS, this technology will allow our firefighters to locate fellow firefighters in need of rescue, and also allow firefighters to locate the seat of the fire quicker resulting in a quicker extinguishment and a reduction in fire loss; and WHEREAS, the responsibility of protecting and educating Chesterfield County citizens lies within the heart of our community; and WHEREAS, out of this spirit of community, the Chesterfield Fire Department and the Richmond James River Lions Club have formed a life saving partnership and the Lions Club has designated the department as the recipient of a $25,000.00 donation to purchase a Thermal Imaging Device; and NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the Richmond James River Lions Club for their generous contribution to the Chesterfield County Fire Department, and acknowledges their community support in helping Chesterfield reach their goal of being the safest and most secure community of its size in the U.S.A. P:L4DMIN~BRDAGND.lions\TH CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: July 28, 1999 Item Number: $.A.1. Subiect: County_ Administrator's Comments: County Administrator: Appointment of Mary Ann Curtin as Alternate Board Member to the Board of the Riverside Regional Jail Authority Board Action Requested: Nominate and appoint Mary Ann Curtin as an alternate member to the Riverside Regional Jail Authority effective July 1, 1999. Summary_ of Information: The Riverside Regional Jail Authority operates and manages the Riverside Regional Jail in Prince George County. The 1990 legislation creating the Riverside Regional Jail Authority states that the Authority must consist of seven members, one member to be appointed by the governing body of each participating locality. Subsequent amendments to the general state law authorized the appointment of alternate members in the event the primary member is unable to attend. Currently, Lane Ramsey serves on the board of the Riverside Regional Jail Authority and Sheriff Clarence Williams serves as the alternate member. Mr. Ramsey's term and the term of the alternate member ends on June 30, 2002. Legislation passed by the 1999 General Assembly expands the Authority to fourteen (14) members which will now include the Sheriff from each participating locality. The sheriff member serves a term coexistent with their term as Sheriff. Alternates may not be appointed for the sheriff members of the Authority. The addition of Sheriff Williams to the expanded Authorit~ leaves a vacancy in the position of alternate member for Mr. Ramsey. Staff is requesting that the Board of Supervisors appoint Mary Ann Curtin, Director of Intergovernmental Relations, as an alternate member to serve the remainder of Sheriff Williams' alternate term which will expire June 30, 2002 by adopting the attached resolution. In order for the Board to nominate and appoint them at this meeting, it will be necessary for the Board to suspend itsrules~./. _ / Preparer: Q2~ ~ (,.. ~ Title: County Attorney Steven L. Micas 1221:45196.1(45197.1) Attachments: · Yes [] No I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA ON JUNE 23, 1999 RESOLUTION DESIGNATING MARY ANN CURTIN AS AN ALTERNATE MEMBER OF THE RIVERSIDE REGIONAL JAIL AUTHORITY WHEREAS, Chapter 726 of the 1990 Acts of Assembly created the Riverside Regional Jail Authority (hereinafter "the Authority"); and, WHEREAS, Chapter 642 of the 1999 Acts of Assembly amended the aforementioned section to expand the Authority to fourteen members adding the Sheriffs of each participating locality; and WHEREAS, the Board of Supervisors previously appointed Sheriff Clarence Williams as an alternate member of the Authority; and WHEREAS, the addition of Sheriff Clarence Williams to the Authority as a regular member will result in need to appoint a new alternate member to complete the Sheriff' s term. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chesterfield County that Mary Ann Curtin is appointed as an alternate member beginning July 1, 1999 and ending June 30, 2002. On motion and second to adopt resolution, motion was carried by the following recorded vote: Ayes Nayes: Date: Clerk 1221:45197.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: $.^. 2. Subject: Nominations for Appointment/Reappointment to the Towing Advisory Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/Appoint/Reappoint members to serve on the Towing Advisory Board Summary of Information: The members of the Towing Advisory Board serve at the pleasure of the Board and have no set term time limits. This is in accord with the Code of Virginia §46.2-1217 adopted as County Ordinance, 1996, "the (towing) advisory board shall include representatives of local law-enforcement agencies, towing and recovery operators, and the general public." Mr. William Funai represents the general public and Raymond Hevener, Sr. the towing and recovery operators. Currently, Lieutenant R. E. Bartley represents the Police Department. Mr. Hevener is no longer in the towing business. Mr. Hevener understands that this prevents him from representing the interests of towing and recovery operators. The Police Department has located a candidate with the requisite experience and background to serve on the Towing Advisory Board. Appointment of this individual will maintain the composition of the Towing Advisory Board as previous,ly determined by the Board of Supervisors. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of a Board. Nominee is voted on in the order nominated. Preparer: ~ ~ Title: Chief of Police ColonelCarlR. Baker Attachments: Yes ~ No MEMORANDUM TO: FROM: DATE: The Honorable Members of the Board of Supervisors Lane B. Ramsey, County~~ July 6, 1999 SUBJECT: Towing Advisory Board - Member Replacement Mr. Rick Walters of Chester Body Shop, has been suggested by the Police Department as a rep~. Raymond Hevener Sr. who is no longer in the towing and recovery business. Mr. Walters has more than twenty five years experience in the towing business and is a life time Chesterfield County resident and business person. Chester Body Shop is located at 10301 Chester Rd. Chester, Va. 23831 and his mailing address is P.O. Box 697 Chester, Va. 23831 in the Bermuda Magisterial District. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: July 28, 1999 Item Number: $.A.3. Subject: Appointment to the Metropolitan Planning Organization County Administrator's Comments: County Administrator: ~ /__J~//-a~ ~ Board Action Requested: The Board is requested to appoint Stanley B. Newcomb to serve as an alternate to the Metropolitan Planning Organization (MPO). Summary of information: The MPO performs policy and technical functions for the Richmond Urbanized Area Transportation Planning process. Mr. Newcomb is familiar with the functions of the MPO and has a background in transportation. His term should be at the pleasure of the Board. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Recommendation: to the MPO. Staff recommends the Board appoint Stanley B. Newcomb to serve as an alternate District: Countywide ~gMenC~;;cken Attachments: Yes ~ No Director of Transportation BOARD OF SUPERVISORS HARRY G. DANIEL CHAIRMAN DALE DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT RENNY BUSH HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 LANE B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Members, Board of Supervisors Lane B. Ramsey, C.o~ AdAfi~or July 12, 1999 Metropolitan Planning Organization - Appointment Attached is a recommendation for the appointment of Stanley B. Newcomb to the Metropolitan Planning Organization to serve as an alternate. Mr. Newcomb is an engineer in the County Transportation Department. Attachment Providing a FIRST CHOICE community through excellence in public service. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 28, 1999 Item Number: Page I of 3 Subject: Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of Streetlight Installations in the Matoaca District and requests additional funding for a Streetlight Installation in the Bermuda District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Richard M. ~lfish, Attachments: Yes -~No Title: Director, Environmental Engineering CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2, of 3 Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified, MATOACA DISTRICT: Eagle Rock Avenue and Mistwood Forest Drive (north intersection), Mistwood Forest Cost to install light: $ 5,451.48 Meets minimum critera Passaic Avenue and Sonnenburg Drive, Mistwood Forest Cost to install light: $ 4,452.88 Does not meet minimum criterion for vehicles per day Rollingway Road and Tamworth Road, Great Oaks Cost to install light: $ 2,006.52 Meets minimum critera BERMUDA DISTRICT: Additional funding is requested for the installation located in the vicinity of 9113 Quinnford Boulevard in the Bellwood Heights Subdivision. This installation was approved by the Board at their February 24, 1999, meeting in the mount of $340.53. The actual cost for this installation is $380.53. Due to a typographic error at Virginia Power, the cost estimate was incorrectly reported. This light has been installed and the error was discovered upon invoicing from Virginia Power. This item requests that the Board appropriate an additional $40.00 for this project. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetin(] Date: July 28. 1999 Number Budqet and Manaqement Comments: The unaudited balance in the Matoaca District Improvement Fund is $92,042; approval of uses totaling $17,261 will leave a balance of $74,781. The Unaudited balance in the Bermuda District Improvement Fund is $57,928; approval of uses totaling $14,857 will leave a balance of $43,071. Rebecca T. Dickson Title: Director, Budget & Mana,qement STREETLIGHT REQUEST Matoaca District Request Received: September 23, 1998 Estimate Requested: September 23, 1998 Estimate Received: NAME OF REQUESTOR: ADDRESS: April 20, 1999 Days Estimate Outstanding: Cost to install light: $ 4,452,88 John W. Bryant, III 14600 Switchback Lane Chester, VA 23831 REQUESTED LOCATION IS THE INTERSECTION OF: Passaic Avenue and $onnenburg Drive, Mist'wood Forest REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: 209 POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Staff or Requestor Comments: None Qualified Not Qualified, less than 400 VPD Qualified STREETLIGHT REQUEST Matoaca District Request Received: September 23, 1998 Estimate Requested: September 23, 1998 Estimate Received: NAME OF REQUESTOR: ADDRESS: April 20, 1999 Days Estimate Outstanding: Cost to install light: $ 5,451.48 John W. Bryant, III 14600 Switchback Lane Chester, VA 23831 2O9 REQUESTED LOCATION IS THE INTERSECTION OF: Eagle Rock Avenue and Mistwood Forest Drive (north intersection), Mistwood Forest REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Staff or Requestor Comments: Qualified Qualified Qualified None Stree, Light Request Map July 28, 1999 Street Light Legend ~ exisdng light ~ requestedlight This map shows citizen requested streetlight installations in relation to existing streetlights. E~sting streetlight information was obtained from the Chesterfield County Environmental Engineering Department. STREETLIGHT REQUEST Matoaca District Request Received: May 5, 1999 Estimate Requested: Estimate Received: NAME OF REQUESTOR: ADDRESS: June 16, 1999 Days Estimate Outstanding: Cost to install light: $ 2,006.52 Barbara Buchanan 14019 Tamworth Road Chesterfield, VA 23832 REQUESTED LOCATION IS THE INTERSECTION OF: Rollingway Road and Tamworth Road, Great Oaks REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Staff or Requestor Comments: No Requestor Comments. Qualified Qualified Qualified May 5, 1999 41 Street Light Request Map ul 28 1999 t~e Ches~rj~eld Cos,nsy 01~ Off~ Street Light Legend ~_~ eocisting light i_~_~ requested light 731.31 This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Depa~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: July 28, 1999 Item Number: 8. C. Subject: Approval for Inclusion of Private Streetlights into the County Streetlight Program County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval for incorporating privately owned streetlights into the County Streetlight Program in the Dale District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75 % of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Preparer: )~'~ ¢ ~~ Richard M. Mfi~E~sh, P.E. Attachments: Yes [No Title: Director, Environmental Engineering · CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) Approval of requests to incorporate private streetlights into the County system will result in the electrical service operating costs being removed from the private party's billing and transferred to the County's billing. The Board upon presentation of the request may approve, defer, or deny. If the request is approved, staff authorizes Virginia Power to transfer the billing account. If denied, staff will so notify the requestor. A deferral will be brought before the Board again when specified. DALE DISTRICT: Include six private streetlights into the County Streetlight Program. These streetlights are located in the Newberry Towne community. Four of the lights are located at intersections, two are not; all are located adjacent to the state right-of-way along Newington Drive. These lights were installed by Virginia Power for the homeowners association during the period March, 1996 and December 1998. The homeowners association has requested that the County assume the monthly electrical service for these lights. The lights are 23000 lumen lamps which have a monthly service charge of $17.80 each. Approval will increase the County electrical service costs by $1,281.60 per year. The requested locations are: Newington Drive and Walmsley Road, southeast comer Newington Drive and Walmsley Road, southwest corner Newington Drive and Aldersbrook Court, north intersection Newington Drive and Aldersbrook Court, south intersection Newington Drive between Ennismore Court and Heybridge Drive Newington Drive between Holyoake Drive and Newington Court I# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetino Date: Julv 28. '1999 Number Bud.qet and Management Comments: Acceptance of six street lights into the County system, (located in the Newberry Towne Community) will increase the operating costs for monthly street light electrical service charges by $107 and the annual charges by $1,282. These new charges combined with the new charges approved last month for lights located in Brandermill, will increase the annual operating charges for street light electrical service by $6,433. The FY2000 budget was increased by $10,000 to cover anticipated additional charges. Preparer= ~-~ ~' ~'~~ Rebecca T. Dickson Title: Director, Budget & Manaqement Street Light Request Map 1999 Street Light Legend existing light requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. Date: July 28, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of__ Item Number: 8 .D.1. Subject: Appropriation of State Revenue and Creation of Two Positions in Community Corrections Services (CCS) County Administrator's Comments: County Administrator: Board Action Requested: $127,457 in state revenue and create two case manager positions in Community Corrections Services. ;ummary of Information: The FYOO Community Corrections Services Grant approved by the Department of Criminal Justice Services included an additional $127,457 over the current approved FY00 budget. The additional revenue would for (2) additional case manager positions and for increased operational costs. case manager positions would provide supervision and court support services in both Pretrial and Community Corrections Programming due to high caseload to staff ratios. Both positions are fully funded state revenue. Preparer: Bradford S. Hammer Attachments: Yes ~ No Title: Deputy County Administrator I# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Mccting Date: Julv 28. 1999 Number Budget and Mana.qement Comments: This item requests Board approval to create two new positions and appropriate an additional $127,457 in Community Corrections Services. This request is a result of additional funds approved by the Department of Criminal Justice in the FY2000 budget. The two new positions will provide additional case management services in both Pretrial and Community Corrections and have been approved by the State as a result of high caseloads in the office. The additional state funds will provide funding for the two new positions ($80,000), provide funding for salary adjustments as a result of the new Unified Pay Plan (approximately $20,000) and additional operating and capital funds for the Department ($27,457). Preparer: Rebecca T. Dickson Title: Director, Budget & Management COMMONWEALTH o[ VIRQINIA Joseph B. Benedetti Director Mr. Bradford S. Hammer Deputy County Administrator Chesterfield County P. O. Box 40 Chesterfield, Virginia 23832 Title: Community Corrections Dear Mr. Hammer: Department of Criminal Justice Services June 01, 1999 805 East Broad Street, Tenth Floor Richmond, Virginia 23219 (804) 7864000 FAX (804) 371-8981 TDD (804) 386-8732 i I am pleased to advise you that grant number 00-D6368CC00 for the above-referenced grant program has been approved for the total award amount of $904,884.0(l .in state General Funds. Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions. To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to .toe Marshall, Grants Administrator, at the Department of Criminal .tustice Services (DCJS). Please review the conditions carefully, as some require action on your part before we will disburse grant funds. When we receive documentation showing that you have complied with the conditions, you will be eligible to request funds awarded under this grant. A REQUEST FOR FUNDS form is also included with this letter and should be used for this purpose. You may request funds at the same time you submit the documentation of compliance with the grant conditions, or at any time thereafter. However, we cannot process your request until we have received and approved all required information. We appreciate your interest in this grant program and will be happy to assist you in any way we can to assure your project's success. If you have any questions, please call Paula Harpster at (804) 786-1140. Yours very truly, Enclosures CC: Mr. Glen R. Peterson, Director Ms. Mary Lou Lyle, Director Accounting Paula Harpster, DCJS Criminal Justice Serv$cs 8osrcl · Come,tree on Training · Juvsmle Justice and Delim3uency Prevention Advisor/ Committee Aclvisory Committee to Court Appomtscl Stisctal AdvOcate and Chileren'~ Justice Act Program,, ............................ Private Secunt~ Set--cee Advisory B0af:d ;'criminal Justice infon'nation Systems C0mmtttee ' ' Department of Criminal Justice Services 805 East Broad Street, 10th Floor, Richmond, VA 23219 Statement of Grant Award/Acceptance Subgrantee-- Chesterfield County Grant Period-- From: 7/1/99 Date: June01, 1999 Through: 6/30/00 Grant Number-- 00-D6368CC00 Project Director Mr. Glen R. Peterson Director Chesterfield Co. Community Corrections P. O. Box 40 Chesterfield, Virginia 23832 Phone No: (804) 717-2250 Project Administrator Mr. Bradford S. Hammer Deputy County Administrator Chesterfield County P. O. Box 40 Chesterfield, Virginia 23832 Finance Officer Ms. Mary Lou Lyle Director Accounting Chesterfield County P. O. Box 40 Chesterfield, Virginia 23832 Phone No: (804) 748-1350 Phone No: (804) 748-1673 GRANT AWARD BUDGET DCJS Funds Budget Categories Federal General Sub~rantee Match TOTALS A. Personnel $ 0 $ 0 $ 0 $ 0 B. Consultants $ 0 $ 0 $ 0 $ 0 C. Travel $ 0 $ 0 $ 0 $ 0 D. Equipment $ 0 $ 0 $ 0 $ 0 E Supplies & Other Expenses $ 0 $ 0 $ 0 $ 0 TOTALS $ 0 $904,884 $ 0 $904,884 This grant is subject to all rules, regulations, and criteria included in the grant application and the special conditions attached thereto. ~~ose~_~~ J ~-ph B. Benedetti, Director The undersigned, having received the Statement of Grant Award/Acceptange),l]~l the Cond~ions attache~l theret°, does hereby accept this grant and agree to the conditions pertaining thereto, this ,?'t r/day of ~ 19~. Signature: ~ /--..f~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: July 28, 1999 Item Number: $.D.2.a. Su~ect: Resolution Recognizing Mr. Todd J. Giles Upon Attaining Rank of Eagle Scout County Administrator's Comments: Board Action Requested: Adoption of attached resolution. Summary of Information' Staff has received a request for the Board to adopt a resolution recognizing Mr. Todd Giles, Troop 800, upon attaining the rank of Eagle Scout. Due to scheduling conflicts, Mr. Giles is unable to attend a Board meeting. Preparer: Lisa Elko Attachments- Ycs Title: Clerk to the Board WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Todd J. Giles, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Todd is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Todd Jo Giles and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA of L Meeting Date: July 28, 1999 Item Number: 8.D.2.b. Sub_iect: Resolution Recognizing Dr. John Accordino County. Administrator's Comments: / Board Action Requested: Adoption of attached Resolution Summary_ of Information: Mr. Barber requested that the attached Resolution be adopted. In recognition of Dr. John Accordino's efforts to preserve the historic integrity of the Village of Bon Air, for his leadership and commitment, which will enhance the appeal of this historic village for years to come. Preparel~. ' . ~ ~./~//~ Title: Donald J. KaY, el Director, Public Affair~ Attachments: RECOGNIZING DR. JOHN ACCORDINO FOR HIS EFFORTS TOWARDS THE PRESERVATION OF THE VILLAGE OF BON AIR WHEREAS, the Village of Bon Air was established as a resort community in the late 1870s; and WHEREAS, many of the homes built in Bon Air in the late 1800s still grace the area today; and WHEREAS, the Bon Air Village Preservation Committee has worked diligently to preserve the beauty and historic integrity of the Village of Bon Air; and WHEREAS, Dr. John Accordino is an associate professor at Virginia Commonwealth University; and WHEREAS, Dr. Accordino directed one of his graduate classes in the Department of Urban Studies and Planning in a market study of the Bon Air commercial area; and WHEREAS, the recommendations of this study were widely discussed throughout the Bon Air Community; and WHEREAS, through his leadership and expertise, Dr. Accordino assisted with the development of a plan that would preserve the special character, historic integrity and appeal of the Village of Bon Air. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors commends Dr. John Accordino on his leadership and commitment, which will enhance the appeal of this historic village area for years to come. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: July 28, 1999 Item Number: 8.D.2.c. Adoption of Resolution Recognizing John T. Ahern Upon His Retirement From Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: J. T. Ahern will retire August 1, 1999, after 32 years of service. Preparer: ~aro Title: Director, General Services Attachments: Yes ~-[ No #'"' OL;O RECOGNIZING MR. J. T. AHERN UPON HIS RETIREMENT WHEREAS, Mr. J. T. Ahern will retire on August 1, 1999 after providing thirty-two years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mr. Ahern began his service on June 10, 1967 as a Vehicle Mechanic, in the County Bus Garage, and was promoted to Shop Supervisor in 1988; and WHEREAS, Mr. Ahern has seen the County bus fleet grow from 185 buses to 495 buses; and WHEREAS, Mr. Ahern always performed his duties and responsibilities in a dependable manner often responding to emergencies after normal work hours and on weekends; and WHEREAS, Mr. Ahern always placed the welfare and safety of citizens, children, and fellow County employees above his own personal comfort and feelings and will be missed by his fellow co-workers; and WHEREAS, Mr. Ahern is known for his friendly, easy going manner, his sense of humor and ability to work with others in an effective way. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes Mr. J. T. Ahern and extends their appreciation for his thirty-two years of dedicated service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: July 28, 1999 Item Number: 8.D.3. Subject: Request for an Entertainment/Musical Festival Permit from the Chesterfield County Fair Association County Administrator's Comments: County Administrator: ~ //'-~ ~'~ Board Action Requested: Staff. recommends that the Board grant a musical/entertainment festival permit to the Chesterfield County Fair Association for the annual Chesterfield County Fair subject to the attached conditions and adherence to staff recommendations. Summa~ of Information: The 86th annual Chesterfield County Fair ("Fair") will be held at the fairgrounds complex from August 27 through September 4, 1999. Because the Fair includes musical events, exhibitions and rides, the Fair Association must obtain a musical/entertainment festival permit from the Board. The Fair Association has subcontracted the responsibility for amusements and midway rides to Amusements of America, an experienced company that has satisfactorily performed the same service at the Fair in past years. (Continued) Preparer: , ~ Title: County Attorney Steven L. Micas 1205:23546.1 Attachments: [] Yes Il No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary_ of Information: In its application, the County Fair Association agreed that the following health and safety requirements will remain in effect during the Fair's operation; Two representatives of the Fair Association, with full authority to act on the Fair Association's behalf, must be present during all open hours of the Fair. A performance bond for site clean up and restoration in the minimum amount of $1,000, naming the County as obligee, must be provided by either the Fair Association or its sub- contractor, Amusements of America. Public telephones must be functioning during all hours that the Fair is open and while the Fair is being set up and taken down. Fair personnel must be assigned for regular and routine cleanup of public restrooms, pursuant to a written cleaning schedule which must be established and followed. Signed records must be maintained which establish that cleanups have been performed. Fair Association personnel and their subcontractors shall promptly comply with all County requests for action necessary to protect the County from liability for violations of any rights guaranteed by Constitutional, federal or state provisions by the Fair Association or its agents and employees. Fair Association personnel must properly dispose of cooking grease in accordance with the recommendations and regulations of the Health Department during and after the conclusion of the Fair. The plans for this year's Fair are consistent with plans approved by the Board in previous years. In the next two weeks staff will meet with representatives from the County Fair Association to confirm that the plans contain adequate measures to protect public safety, fire prevention, medical protection, sanitation, traffic control, insurance, bonds and building and ride safety. Staff recommends the Board grant a music/entertainment festival permit subject to adherence to all staff recommendations. Staff will monitor compliance with the conditions of the permit prior to opening day, and for the duration of the Fair. 1205:23546.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page lo f2 Meetin~ Date: July 28, 1999 Item Number: 8.13.4.a. Subject: Change Order to the Woolridge Road Extension Project (Route 60-Coalfield Road) Old Buckingham Road Tum Lane County. Administrator's Comments: County Administrator: ~ Board Action Requested: The Board is requested to approve a change order to the Woolridge Road Extension Project (Route 60-Coalfield Road) for the construction of a right turn lane on Old Buckingham Road at Route 60. Summary of information: In September 1998, the Board awarded a construction contract to H.E. Sargent for the construction of Woolridge Road Extension from Route 60 to Coalfield Road. The initial project design included the construction of a right turn lane on Old Buckingham Road at Route 60. The turn lane was deleted from the initial contract award because of budget concerns and timing of the turn lane right of way acquisition. The Woolridge Road project construction has now progressed to the point where staff is comfortable that sufficient funds are available for the construction of the turn lane as originally planned. Right of way acquisition for the turn lane and utility relocations are underway. A change order is needed for the construction of the turn lane. Funding for the turn lane will be provided from the construction contingency previously appropriated by the Board. The estimated cost of the turn lane change order is $55,000. Recommendation: Staff recommends the Board authorize the County Administrator to approve a change order, not to exceed $55,000, for the construction of a right turn lane on Old Buckingham Road. District: Midlothian Preparer: R.~ McCracken Agen410 Attachments: ~ Yes Title: No Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: Julv 28. 1999 Number Bud.qet and Manaqement Comments: The Board is being asked to approve a change order in the amount of $55,000 for the Woolridge Road Extension Project to construct the right turn lane on Old Buckingham Road. This project is approximately 80% complete. This change order can be covered within the project contingency, which after approval of this change order will have a balance of $250,000. Preparer: 4 (' itle: Rebecca T. Dickson Director, Budget & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page lof 2 Meetin~ Date: July 28, 1999 Item Number: 8 .D.4.b. Subject: Authorization of Change Orders for the Ashton Creek Business Center-Industrial Access Road Project County_ Administrator's Comments: County Administrator: ~ ~ t55~t~4~t_~'~_~ //~ ~ Board Action Requested: The Board is requested to authorize the County Administrator to execute unsuitable material change orders up to $80,000 for the project. Summary of information: In May 1999, the Board awarded a construction contract to J. H. Martin for construction of the Ashton Creek Business Center-Industrial Access Road Project. Unsuitable material has been encountered on the project and is being addressed with available construction contingency funds established for the project. The exact amount of the required change orders cannot be determined until the work has been performed. We estimate the cost not to exceed $80,000. Recommendation: Staff recommends the Board authorize the County Administrator to execute the unsuitable material change orders up to $80,000 for the Ashton Creek Business Center Industrial Access Project. District: Bermuda Preparer: /~/~{'~ Title: ~.J. M~Cracken Agen408 Attachments: Yes [-~ No Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: July 28. 1999 Number Bud.qet and Management Comments: The Board is being asked to approve a change order not to exceed $80,000 to cover the cost of unsuitable soils in the Ashton Creek Business Center Industrial Access Project. Sufficient contingency funds are available to cover this change order. This project is fully funded by VDOT and developer contributions; therefore, should any additional funding be needed for subsequent change orders, no local funds will be involved. Preparer: Rebecca T. Dickson Title: Director, Budget & Management ASHTON CREEK BUSINESS CENTER INDUSTRIAL ACCESS PROJECT PROJECT BUDGET Preliminary Engineering Construction Bid Construction Contingency 20% Pre-Construction Administration Construction Administration TOTAL 400,870 80,174 6,300 51,680 $539,024 APPROPRIATION/TRANSFER Feb. ll, 1998 Feb. ll, 1998 Feb. ll, 1998 Feb. ll, 1998 May25,1999 $185,000 450,000 450,000 5,000 437,048 Anticipated Developer Contribution/Construction Anticipated VDOT Contribution/Construction Anticipated Developer Contribution/Surety Transfer from Ind. Access Acct./County Surety Transfer from Ind. Access Acct./County Surety ATTACHMENT A I LOCATION M~,P NO ASHTON CREEK BUSINESS CENTER CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.4.c. Subject: Change Order #1 for County Project #98-0040 - SCWTP of Flow Controllers New Rate County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff requests that the Board approve Change Order ~1 in the amount of $19,600 with Quantum controls and authorize the County Administrator to execute the necessary documents and transfer $19,600 from Improvements - Safe Drinking Water Act and Amendments. Summary of Information: Ail four (4) rate of flow controllers for the water filters are being replaced at the Swift Creek Water Treatment Plant. During the installation of the new rate of flow controllers it was determined that the backwash rate of flow controller also needed to be replaced. This change order purchases the necessary valve and equipment to replace the backwash rate of flow controller. Funds are available in the current CIP. Preparer: cr¥ig~. Bryan~ Attacl%ments: ~_~ Yes No Title.' Director of Utilities eGO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.4.d. Subject: Change Order #1 (Final) for County Project #96-0173, Chippenham/Route 1 Interchange Water Line Rehabilitation County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board approve Change Order #1 for an increase of $35,997.72 and authorize the County Administrator to execute the necessary documents. Summary of Information: Change Order #t represents credits and increases due to changes required by the Virginia Department of Transportation for boring and overlay and field changes in the tie-in. The original construction cost was $293,540.00. With this change order, the new construction cost is $329,537.72. The County's engineering consultant, Draper Aden Associates has reviewed the changes required and recommends approval. Funds for this project increase are available in the current CIP. Preparer: R~o~E .~.Cov i~~ Title: Assistant Director of Utilities Yes Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 28, 1999 Item Number: 8. r). 5. a. Subject: Set Public Hearing For Amendment to The Ettrick Village Plan and Related Code Amendment to Allow Single Family Dwellings in the Ettrick Business Core County_ Administrator's Comments: County_ Administrator: Board Action Requested: Staff recommends the Board of Supervisors set August 25, 1999, for a public hearing on an amendment to The Ettrick Village Plan and related Code amendment. Summary_ of information; The Planning Commission has recommended this Plan and Code amendment to the Board of Supervisors. The Plan amendment replaces a portion of The Ettrick Village Plan, a component of IBLP_lllL.fOi Chesterfield. The Code amendment implements the draft amendment to the Plan. Important Issues addressed in the amendment to The Ettrick Villape Plan and the related Code amendment include: - Chesterfield Avenue, and the surrounding Ettrick Business Core, are zoned for commercial uses. This commercial zoning has existed for many years. Under commercial zoning, residential uses are non-conforming. Thus, if a house is destroyed, or is not used as a residence for over two years, the property may not be used for residential uses again without rezoning the property to a residential zoning classification. This amendment to the Plan and the Code will add single family dwellings as a by-right use within commercial zoning districts in the Ettrick Business Core, correcting the problem created by the non-conforming status of single family residences. Preparer: '~hom~'s E. Jao~ Title: Director of Planning Attachments: Yes ~-~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: July 28, 1999 Summary_ of Information: (Continued) Attachments: Planning Commission resolution for approval of Plan amendment Draft language to amend the Ettrick Village Platt Draft Code amendment Map of Ettrick Business Core Item Number: Page 2 of 2 ~Chesterfield County: At a public hearing of the Chesterfield County Planning Commission, held at the County Administration Building on June 15, 1999. Whereas, Title 15.2, Article 3 of the Code of Virginia provides for the preparation and adoption of a comprehensive plan, Whereas, the Chesterfield County Board of Supervisors has adopted a comprehensive plan, which, as amended, is referred to as The Plan for Chesterfield, Whereas, the Chesterfield County Planning Commission has reviewed and held a public hearing on an amendment to The Ettrick Village Plan, a component of The Plan for Chesterfield, Now, Therefore, Be It Resolved, that the Chesterfield County Planning Commission hereby recommends the Chesterfield County Board of Supervisors approved the proposed Ettrick Village Plan, an amendment to The Plan for Chesterfield, with any revisions as agreed to by the Commission. Neighborhood Commercial The purpose of the neighborhood commercial land use district is to permit neighborhood oriented retail services that serve a wider market than the smaller market oriented convenience commercial uses. Permitted uses in thc this land use category include clothing stores, restaurants, office supply stores, gift shops, etc. Several pockets of neighborhood type uses exist within the study area that are recommended for continued use; an antique shop exists north of River Road between Winfree Avenue and Allie Woods Drive; and a self-service gas station/convenience store exists at the intersection of Dupuy and River Roads (Map 1). The Plan recommends frontage parcels along the east and west side of Chesterfield Avenue from James Street extending south to the Appomattox River for neighborhood commercial use. It is important that his area be protected against the intrusion of intense uses that are incompatible with the recommended pattern of development and existing residential uses. This area, especially the southern end of Chesterfield Avenue, is appropriate for neighborhood uses that cater to VSIJ students and faculty. The intent behind designating Chesterfield Avenue as neighborhood commercial is to retain the area's residential quality by providing services to the local community that have residential and pedestrian orientation. Recognizing the existing development pattern, single family residential uses are also permitted uses in the Neighborhood Commercial area surrounding Chesterfield Avenue, Community Commercial pu~ose of ~s disuict is to ~t co~uh~ scale co~ercial development w~ch serves co~u~ty wide trade areas such as a shopping center, mixed use prQects conmiffing co~ercial, office and residential tow~ouse ~d multi-f~ly uses. ~e ~jori~ of cu~ent bus~esses such as an automobile sales dealership, supemarket, ba~, florist aM laundromat are pemssible uses ~ ~s district. The area could be expaMed to include such o~er uses as service station, hst food restaurants, shopp~g centers and/or theater. The catalyst for Ettrick's commercial revitalization effort, the development of this area will provide a positive influence for the commercial area along Chesterfield Avenue. This area has many locational benefits that would be advantageous to the above mentioned retail uses. Utilized and frequented more by automobile travel rather than pedestrian travel, the road network will have a significant influence on the area's economic success. Special design standards need to be implemented and adhered to that will ensure the construction of aesthetically pleasing quality developments and to ensure that future businesses limit impervious surfaces for aesthetic reasons; incorporate landscaping within the site design; and to ensure that the design of new structures are compatible with the village "flavor" that is appropriate for Ettrick. The Community. Commercial area east of the railroad tracks is also appropriate for single ir.~mily residential uses. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMEND~G AND REENACTING SECTION 19-144 RELATING TO THE ETTRICK BUSINESS CORE BE IT ORD.MNED bv the Board of Supervisors of Chesterfield County: (1) That Section 19-144 of the Code of the County of Chesterfield, t997, as amended, is amended and reenacted to read as follows: Sec. 19-144 Permitted uses by right. Within any C-1 District, no buildings, structures or premises shall be used, arranged or designed to be used except for one or more of the following uses: (a) (b) (c) (d) (e) (0 (g) (h) (i) 0) (k) (m) (o) (u) Access to any land located in an agricultural, office, business or industrial district or access to any land used for agricultural office or industrial purposes. Bakery goods store. Banks and savings and loan associations with or without drive-in windows. Barber or beauty, shop. Book, stationery, newspaper or magazine store. Brokerage. Camera store. Candy store. Commercial parking lots within the Ettrick hq~ag~ Business core. Convenience store. Drugstore/pharmacy. Dry cleaning, pick-up and drop-offi coin-operated dry cleaning; pressing; laundry and laundromat; not to include dry cleaning plants. Dwellings, single family within the Ettrick Business Core. (m-) Florist shop. (-rt-) Grocery store. 00 Hardware store. (Ir) Nursery schools and child or adult care centers and kindergartens. ('tO Offices. ~r) Restaurants, not including fast food or cansr-out restaurants. ('s') Shoe repair shop. (t-) Shopping centers. ('tO Tailoring and dressmaking shops. (-v) Underground utility uses when such uses are located in easements or in public road rights-of-way, except as provided in section 19-145(a). (-~ Video rental and sales store. (2) That this ordinance shall become effective immediately upon adoption. 'OX 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: July 28, 1999 Item Number: 8.D.5.b. Subject: Set a Public Hearing £or August 25 to Consider Economic Inducement Agreement with ABB Power Generation, Inc. County_ Administrator's Comments: Counter/~dministrator: Board Action Requested: Set a public hearing for August 25, 1999. Summary_ of Information: ABB Power Generation, Inc. CABB") has agreed to increase the size of its divisional headquarters which is currently located in Chesterfield County. ABB is negotiating to lease at least 80,000 square feet of office space in Waterford and will be staffing the office in the coming year with at least 400 full-time employees. As an inducement to expanding its presence and creating jobs in the County, Economic Development recommends making a $50,000 grant from the Economic Development incentive fund to ABB to assist ABB in acquiring a leasehold interest in real estate. As a condition to receiving the grant, ABB must lease at least 80,000 square feet of Class A office space and employ by April 1, 2000 at least 400 full-time employees. ABB must maintain the minimum rental space and employment requirements for a period of three years. Under the terms of the agreement, ABB must reimburse one third of the grant for any year the requirements are not met. Staff recommends setting a public hearing to consider execution of the Agreement. Attachme~: I ~es GF~ DNUonn Title: Director of Economic Development 0814:45515.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 28. 1999 Number Bud,qet and Manaqement Comments: The FY2000 budget provides an Economic Development Incentive fund of $110,000 to attract new businesses to Chesterfield County. Should this item be approved, and the funds ultimately spent as described in the item, a balance of $60,000 would remain to address other incentives during the remainder of FY2000. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement AGREEMENT THIS AGREEMENT, by and between THE COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia (the "County"), and ABB POWER GENERATION INC., 5309 Commonwealth Centre Parkway, Midlothian, Virginia 23112 ("ABB"). WHEREAS, ABB has agreed to maintain and increase the size of its divisional headquarters in Chesterfield County and expects to increase its employment in the County; and WHEREAS as an inducement for ABB to expand and maintain such office space and increase its employment, the County has agreed to make a grant to ABB in order to reduce ABB's cost of renting real estate in the County. NOW, THEREFORE, in consideration of the promises and conditions stated below, the parties agree as follows: 1. Obligations of ABB. a. For a period of three (3) years, beginning June 1, 2000, and ending May 31, 2003, ABB agrees to lease not less than 80,000 square feet of Class A office space in Chesterfield County, Virginia ("Chesterfield Site"); and b. By April 1, 2000, ABB agrees to employ in Chesterfield County not less than 400 full-time employees at the Chesterfield Site and to maintain a workforce at the Chesterfield Site of at least 400 full-time employees for at least three (3) years thereafter. 2. Obligations of the County. In consideration o.f ABB's obligations, the County agrees to make an economic development inducement grant of $50,000 ("Grant") to ABB which shall be applied by ABB as prepayment of rental payments it owes for the Chesterfield Site under its proposed lease for space located in Waterford with Wells REIT, LLC VA-I ("Landlord") which is currently under negotiation. The Grant shall be paid to Landlord for ABB's benefit upon ABB's receipt of a Certificate of Occupancy for the Chesterfield site. 3. Reimbursement for Failure to Perform. On or before December 31 of each calendar year of this Agreement commencing December 31, 2000, ABB shall certify in writing to the County that it has met the minimum space and minimum employment requirements as defined in Section 1 (collectively "Grant Obligations"). If ABB fails to make such certification within three (3) business days after receipt of written notice from the County, it shall be deemed to have failed to meet its Grant Obligations. IfABB fails to meet its Grant Obligations for any calendar year of the term of this Agreement beginning with the calendar year 2000, the Agreement shall terminate and ABB shall reimburse the County a pro rata portion of the Grant for each year the Grant Obligations have not been satisfied. 4. Assignment. This Grant is made for the exclusive benefit of ABB and its successors by merger or consolidation and shall not be assigned to a third party or used for any other purpose except as provided herein. 5. Board Approval. This Agreement is subject to the approval of the Chesterfield County Board of Supervisors. 0600:44343.1 2 IN WITNESS WHEREOF, the County and ABB have caused this Agreement to be executed by their duly authorized representatives. COUNTY OF CHESTERFIELD, VIRGINIA a political subdivision of the Commonwealth of Virginia By: Lane B. Ramsey, County Administrator APPROVED AS TO FORM: By: Michael S. J. Chemau Senior Assistant County Attorney ABB POWER GENERATION INC. a corporation By:. Its: STATE OF VIRG~A: County of Chesterfield, Virginia, to-wit: The foregoing instrument was acknowledged before this day of , 1999, by Lane B. Ramsey, County Administrator for the County of Chesterfield, Virginia, a political subdivision of the Commonwealth of Virginia. My cOmmission expires: Notary Public 0600:44343.1 3 STATE OF VIRGINIA: of The foregoing instrument , 1999, corporation. My commission expires: , to-wit: was acknowledged by before this day of of ABB Power Generation, Inc., a Notary Public 0600:44343.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 28, 1999 Item Number: 8.D.5.c. Subject: Set Public Hearing for Zoning Ordinance Amendment Relative to Public Parks in Industrial Districts County_ Administrator's Comments: County_ Administrator: Board Action Requested: The Planning Commission and Staffrecommend the Board of Supervisors set August 25, 1999, for a public hearing on the attached zoning ordinance amendment. Summary_ of Information: On May 20, 1999, the Planning Commission recommended adoption of the attached Ordinance Amendment. Currently, the Zoning Ordinance does not allow public parks by right, or with a Conditional Use, in industrial districts. Therefore, should land be zoned industrially, it is necessary to rezone to either an agricultural or residential district to develop a public park. The Henficus Park is currently zoned industrial. Any substantial expansion would necessitate rezoning of the area. Further, the Riverfront Plan, which encourages public access to rivers, encompasses land area either currently zoned or designated on the Plans for industrial use. Rezoning of those land areas to an agricultural or residential classification has the potential of detrimentally impacting the development of adjacent industrial land by increasing the setbacks and buffers on that adjacent land. Preparer: Attachments: Yes ~-~ No Title: Director of Plannin~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 28, 1999 Item Number: Summary_ of Information: (Continued) Following discussions with the Department of Parks and Recreation and the Planning Department, the Commission initiated a proposed Ordinance Amendment to allow public parks by right in industrial zoned areas. Any new public park would require Substantial Accord approval. Through the Substantial Accord process, the Commission and Board would continue to be able to evaluate the appropriateness of a particular location proposed for a public park based upon the recommendations of the Comprehensive Plan. It is not the intention to suggest that public parks be developed in areas that should be reserved for future economic development; but rather in areas suggested by the Plans as appropriate for park use. Parks are a compatible use to industrial uses, depending on the specific activities and design of the public park. The attached amendment, if adopted, would allow publicly operated parks, playgrounds and athletic fields, including their customary buildings and facilities by right, but subject to Substantial Accord Determination, in I-l, I-2 and I-3 Districts. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 19-180 RELATING TO LIGHT INDUSTRIAL DISTRICT PERMITTED USES BY RIGHT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That ,%'ection 19-180 ((the (;ode Qf the (7ou..ty qf Cheste(fieM, 199.7, as amended, is cmle,ded attd re-enacted to read as,followx: Sec. 19-180. Permitted uses by right. Within any I-1 District, no buildings, structures or premises shall be used, arranged or designed to be used except for one or more of the following uses: (mm) (-mn'O(nn) 0rr0(oo) (Tq:0(qq) (-cN-)(rr) err)(ss) (-sx)(tt) ettOCuu) emr)(vv) 00o Publicly operated parks, playgrounds and athletic fields, including their customary_ buildings and facilities. Rectifying and blending liquors. Recycling and processing of any material permitted to be manufactured in this district. Roasting coffee, coffee products and tea manufacturing. Spices, flavor extracts and flavor syrups manufacturing. Toys, amusement, sporting and athletic goods manufacturing. Tool and equipment rental. Umbrellas, parasols and canes manufacturing. Underground utility uses, except as provided in section 19-181 (d), when such uses are located in easements or public road rights-of-way. Warehouses. Watch and clock manufacturing. Wholesaling houses and distributors. Wine. brandy and brandy spirits manufacturing. That this ordit~ance shcdl become q~.fective immediately upon adoption. 2014:44154.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1. of 1 Meeting Date: July 28, 1999 Item Number: 8.0.5.d. Subject: Set a Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition of a Parcel of Land for the Winterpock Fire Station and Authorization to Enter and Take Such Property Prior to Eminent Domain Proceedings and Initiate a Special Exception Request and Substantial Accord Determination on the Property (PIN 7246556458) and the Property of Eldridge Sours, PIN 7246566000 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors set a public hearing for August 25, 1999, at 7:00 p.m. to consider the exercise of eminent domain for the acquisition of a parcel of land for the Winterpock Fire Station and authorization to enter and take such property prior to eminent domain proceedings and initiate a special exception request and substantial accord determination on the property (PIN 7246556458) and the property of Eldridge Sours, PIN 7246566000. Summary of Information: The County desires to acquire a 5 acre Darcel at 14010 Beach Road, PIN 7246556458, from the Heirs of William Vaughan as a site for the new Winterpock Fire Station. Staff is negotiating with two of the known heirs to acquire their interest in the property, but has not been able to identify or locate the other heirs. Authorization at a public hearing will allow the County to take immediate title to the property and once a certificate is filed, will obligate the County to purchase the Droperty sought. Staff will continue to negotiate with the owners in an e[fort to reach a settlement. The County also desires to acquire a right of way across the property of Eldridge Sours, PIN 7246566000, for access to Hensle¥ Road. County policz requires this parcel to be included in the special exception request and substantial accord determination. Approval is recommended. Districts: Matoaca John W. Harmon Attachments: Yes No Title: Right of Way Manager VICINITY SKETCH Set a Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition of a Parcel of Land for the Winterpock Fire Station and Authorization to Enter and Take Such Property Prior to Eminent Domain Proceedings Bethia Meth Wintel .~. !25oo N 1020 14001 N000 14002 W] L L lap i~/TA2U46GsHs/~4NsE8 S TAT E 140'!0 BEACH ROAD DEED BOOK 193 PAGE 16 $ ACRES +/- M. AP OF CHESTERFIELD COUNTY VIRGINA Apr 07 1999 .SCA tE 1: 31~00 I ' = $00.00 f~mt CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel of 1 Meeting Date: July 28, 1999 Item Number: 8. D. 6. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary. of Information: BEI~IUDA: Wellington Farms, Section A Wellington Farms, Section B MATOACA: Ashbrook Parkway, a portion of Birkdale, Section 9 Center Pointe Parkway Courthouse Acres, Section 1 Ivanwoods Paget Walthall Industrial Parkway Preparer: Richard 'M. ,~lfish ~ I;.E. Attachments: Yes ~ No Title: Director, Environmental Engineering TO: Board of Supervisors FROM: Depammnt of Environmental Engineering SUBJECT: State RoM Acceptance - WEII ]NGTON FARMS, SEC. A DISTRICT: BERMUDA ME[rIING DATE: 28 July 1999 ROADS FOR CONSIDERATION: GRAVEL NEL'K DR KRISERIN CR WFI I JNGIDN FARMS DR Vicinity Map: WEIJ ]NGTON FARMS, SEC. A TO: Board of Supervisors FROM: Depammnt of Envirommntal Engineering SUBJECT: State Road Acceptance- WEI LINGTON FARMS, SEC. B DISTRICT: BERMUDA MC~TING DATE: 28 July 1999 ROADS FOR CONSIDERATION: KRENMORE cr KRENMORE LN KRISERIN CR WEII ,1NGTON FARMS DR Vicinity Map: WE[,1,1NGTON FARMS, SEC. B TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Ashbrook Parkway, a portion of DISTRICT: MATOACA MEETING DATE: 28 3uly 1999 ROADS FOR CONSIDERATION: Ashbrook Parkway Vicinity Map: Ashbrook Parkway, a portion of TO: Board of Supervisors FROM: DepOt of Environmental Engineering SUBJECT: State Road Acceptance - BIRKDALE, SEC 9 DISTRICT: MATOACA MF~CTIING DATE: 28 July 1999 ROADS FOR CONSIDERATION: EASTON RIDGE PL ROYAL BIRKDALE DR SUNNINGDALE TR Vicinity Map: BIRKDAI F~, SEC 9 ~OY~L B TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJE~: State Road ~tance - CENTER POINTE PY DISTRICT: MATOACA MECfflNG DATE: 28 July 1999 ROADS FOR CONSIDERATION: CENTER POINTE PY Vicinity Map: CENTER POINTE PY TO: Board of Supendsors FROM: Department of Environmental Engineering SUBJECW: State Road Acceptance - COURTHOUSE ACRES, SEC 1 DISTRICI': MATOACA MEETING DATE: 28 July 1999 ROADS FOR CONSIDERATION: CDURTHOUSE ACRES DR CRAWFORD WOOD DR Vicinity Map: COURTHOUSE ACRES, SEC 1 t~x:ed by Chesl~eld County GIS TO: Board of Supervisors FROIVE Depama'~t of Envirommntal Engineering SUBJECT: State Road Acceptance - IVANWOODS DISTRICT: MATOACA MEEHNGDATE: 28 July 1999 ROADS FOR CONSIDERATION: IVAN RD Vicinity Map: WANWOODS TRUMPETER FROM: Depammmt of Envirommntal Engin~ SUBJECr: Stale Road Acceptance - PAGET DISTRICT: MATOACA MFFYrlNG DATE: 28 July 1999 ROADS FOR CONSIDERATION: ST CROIX PL ST 'IHOMAS CT ST THOMAS DR Vicinity Map: PAGET TO: Board of Supervisors FROM~ Department of Environnmtal Engineering SUBJECT: State Road Acceptance - WALTHAI I, INDUSTRIAL PY DISTRICT: MATOACA MF~CrFING DATE: 28 July 1999 ROADS FOR CONSIDERATION: WAL'IHALL INDUSTRIAL PY Vicinity Map: WALTHAI I~ INDUSTRIAL PY WO ~b~ ~eld County OlS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.7.a. Subject: Consider Transferring $350 from the Matoaca District Improvement Fund to County Administrator for Printing, Mailing, and Other Costs Related to the Senior Volunteer Hall of Fame Awards Program County Administrator's Comments: County Administrator: '~~ Board Action Requested: Transfer $350 from the Matoaca District Improvement Fund to County Administrator for printing, mailing, and other costs related to the Senior Volunteer Hall of Fame Awards Program. Summary_ of Information: For years, the County has sponsored the Senior Volunteer Hall of Fame Program. The program recognizes senor citizens who perform volunteer service to the County and to charitable, community and other organizations in the County. Each year, three nominees are selected to be inducted into the Senior Volunteer Hall of Fame. This year, the program lost some community support and will be left with a deficit of $350. The County Administrator requests $350 in additional funds to pay for printing, mailing, and other costs which are necessary to continue this program. This donation is appropriate since it supports an existing County program to recognize County volunteers. The unaudited balance in the Matoaca District Improvement Fund is $92,042; approval of uses totaling $19,946 will leave a balance of $72,097. Preparer: ~ / d//T'~ Title: Rebecca T. Dickson Attachments: I Yes [] No Director, Budget and Management 0414:45526.1 THREE CENT ROAD FUND This application must be completed and signed before the County can consider a request for.funding with Three Cent Road Funds..Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give. public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? .If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to app!ication.) .. What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. ?r.~,.~ y~,~,.~-.;,% ~ ~,.~ Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activ!ty or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the Organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes '~ No Yes )~ No Yes )~ No What is the address of the applicant making this funding request? What is the telephone number, fax number, LF~o_) ¢¢~Y -/70 7 e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Title (if ' ' ' s~gning on behalf of an organization) Printed Name 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.7.b. Subject: Transfer of $7,500 from the Clover Hill District Improvement Fund to the Parks and Recreation Department to Purchase and Install Capital Equipment for the Athletic Facilities at Swift Creek Middle School County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Transfer of $7,500 from the Clover Hill District Improvement Fund to the Parks and Recreation Department to purchase and install capital equipment for the Athletic Facilities at Swift Creek Middle School. Summary_ of Information: Supervisor Warren requests the Board to transfer $7,500 from the Clover Hill District Improvement Fund to the Parks and Recreation Department to purchase and install capital equipment for the Swift Creek Middle School athletic facility. The equipment includes a scoreboard, batting cages, a press box, electrical service and related equipment. The Swift Creek Athletic Association contacted Mr. Warren and requested a $7,500 donation from the County. The County is not legally authorized to give money to such athletic organizations but the County can give money to the Parks and Recreation Department to make public capital improvements on public property in the County. The unaudited balance in the Clover Hill District Improvement Fund account is $146,910; approval of uses totaling $17,000 will leave a balance of $129,910. Rebecca T. Dickson Attactunents: B Yes [] No Title: Director, Budget and Management 0421:45503.1 o CIRCUIT CITY , Fax:52?-6661 Jul ? '99 14:11 P. 02 -,",,.,.~i'.!,',:,,,:~::':. t".<'. ?:':,..'.!,.!.'/~'~.~,.~'.~,, ~ .: .,!.j, ,.,....,"",',,.~- ,', ' :: , ' .,.: . , ,,,,i ~'~,?, ,',,, ?".", .' : ,' ', ] ,'" <' i" ,3 ':' :.' :' '"" "" ,. ,:,,' ' ?.', ',' ,'~ ' ' ' ' ,',' ',,'!': !' ",.'?',' '~=, !: ..;..,.' ~'.'.~ .:','":..:?..~.'~ :.,'~' '.'.' "~'.. '..~:".. ':..:~.=.' '.' . ',,THREE' CENT ROAD FUND's' ' ' . ,.. - , .~ . ' ,, ' !i :"": :'~ / ~:i:,' ,', ?:' :.:;://' ?:a~:.r~,.'~f~'x~:W~,~:~t:Ro'~d,Fu~s. C~~g ~d ,~n~g ~ds f~m :~::':: :.,?, '-~?:~:,~.' '~',"::}"~.~':)~t~,'"~,,,p~=.':~. ~h' ,~:~e.",Cent 'R~ '~dS~ to :,p~e i', ';'., ':. ": 5 .;,,,,',, ' ,'~ ,':'" ' '" ':""':','., ' , ,', :.~ '1: ' ", ,:, ~' ',::' ':." , ,F '"/ ," ":'"" ,' .":.'~ ",'".,:."' ~,',,,,,' ,.:' ,, ,. , ', , ' ; ~,, ",,",, , ',' ':t' ', ' "":, "; ~',~ '~ : =,~,"" ' :: . ' ' · ..... CIRCUIT CITY F~x :527-6661 ..y:?.F.'..?:.':/{7:.r.i'..¥...,.~'::...':~.:.'!....' '....~..::.,t'F!/~.;,... ~.....:.,, ..-:.:.{..y,.:.:,...:.,:,..,~: ,.:'":~......,"; '.: :ii'.',/'...~.:.'.,'.~,-' '. :'.:'.~..':i:':":".'..( .....'.... m.: .i , .~ '~ :~,~.,.,~:. ~,,:,:',.,': :;::'i,.,i..,".'- :',';'~ "'. ,:".':: ~ ,':,"':: ': '~", ~. ,,"':" ,: : ,' ,' · :' ~'.~:: ',(r ,'::'' ,',,,.,,i,'-'~:': ',, ': ,,.' ",,.,,, .,'~! ',', :, ,".', ".': ,,".",.'~, v",i', .'.',:', ,~ !-, :.']~,.,.','...'~:.'.',,,~h ',':, ,., :..: ,,':,',,~ w, ::' .?,,.,~ ',' . ,...".' ,. '. .v. .~! .~ ../.,. '~..,.~ . .:. ' ,:.. '...~. ' ~ '~ . ',, .' h" 3'" ":: ' "": ': " ...:. ',,:,' ",.' "/': '.: ii' ',, ,: ',::,,:':, ,.! :':, ,,, · ,", ...,,.., ,:~,,,: ,,,, ,':' : ~,,:... ,....,...: :' :..., '., ....,.~.w~!'..','.,..,.':.:::::' ':'.':!..'..: ~' '"" ~....,...:......,,: .,. ,.... ~i;i .".!::::.: ::'::: .::... ':"::/::; ": 7 '99 14:12 P. 03 Yes ,~. No. Yes No'" CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: July 28, 1999 Item Number: 8.D.7.c. Subject: Transfer of $5,000 from the Bermuda District Improvement Fund to School Board for Band Uniforms at Thomas Dale High School County_ Administrator's Comments: County Administrator: Board Action Requested: Transfer $5,000 from the Bermuda District Improvement Fund to the School Board for uniforms at Thomas Dale High School. Summary_ of Information: Supervisor McHale requests the Board to consider transferring $5,000 in Bermuda District Improvement Fund to the School Board for band uniforms at Thomas Dale High School. The Thomas Dale High School Band Boosters contacted Mr. McHale and requested a $5,000 donation from the County to purchase the uniforms. The County is not legally authorized to give money to booster organizations but the County can give money to the School Board to make capital purchases. The band uniforms will be owned by the School Board and will be part of the School Board's inventory. The unaudited balance in the Bermuda District Improvement Fund is $57,928; approval of uses totaling $12,725 will leave a balance of $45,204. Preparer: ~-~ ~ [6~-~'-) Title: Rebecca T. Dickson Director, Budget and Management 0421:45500.1 Attachments: lYes Z]No [# FROM : PHONE NO. : ~IUl'~i~-l.~.~9 . 10:46 FF~OH '~--STERFIELD Md. OF SUF~R. THREE CENT ROAD FUND This 8pplical~0n must be completed .nd signed before the County can consider request for.funding whh Three Cent Road Funds.. Completing and signing this form oas not mean that you will receive funding or that the County can I®gaJly consider ~.~Uu~t_r~.q__u _e~t.~. V~?.i.i~. lI.W pla .c~ $~._bstantial restrictions Olt the authority of the t-/t~ give public ~une~, ~uc~t a~ Three Cent Road Funds, to private persons or organb~s and these relictions ~¥ preclude the C~unly'a Board of Superv'~ors from avert considering your request, What is the name of the applicant (person or organization) making this funding request? .If an organization is the applicant, what is the nature and purpose of the organization? (Also at'mch organization's mos~ recen~ articles of Incorporation and/or bylaws ~o application.) What is the amount of funding you are seeking? ~ ~.o00 Describe In de~aJl ~he funding reques~ and I$ any County Department involved in the project, event or program for which you are seeking funds? If thi~ request for funding will not fully fund your e~dvity or program, what other individuals' or organizations v~l provide the remainder of the funding? JUL-l~-1999 11:18 P.01 FROM : PHONE NO. : ~. 4, I:P, OM. '"'"%.STERFIELD Bd. OF LSUPER. Jul. 13 1999 09:57AM P2 If applicant Is an organization, answer the following: Is the 'organization a corporation? Is the organization non-profit? Is the organiza~ion tax-exeml3t? Yes No~ Yes ~ No What is the address of the applicant making this funding request? What is the telephone number, fax number. e-mail address of the applicant? Signature of applicant. If you. ara s~j~ing, oIt behidf of an orang,on you mu~ be ~. pre,dent. ~residont, ~airmn or ~. $t~ntUm - / --~ 'nile (if .~,enir~ en b,ha~f ef an m.ganizaeon) ' Printed Name ...... JUL-13-1999 11:18 P. 02 PHONE NO. : Jul. 09:57~M P~ To: County Administration From: Thomas Dale High School Band Subject: Marching Band Uniforms Date: July 12, 1999 On June 28, one hundred ten uniforms were ordered from DeMoulin, a company that specializes in marching band uniforms. The uniforms should arrive in mid-October. Although the band boosters have raised some money and have budgeted future fund-raisers, it will be necessary to raise some of the money by contacting other sources such as businesses and county organizations. The Three Cent Road Fund could help our cause significantly. The cost of the uniforms can be broken down as follows. 1 coat - $131.87 1 pants - $76.35 1 shako - $27.75 1 plume- $8.65 1 garment bag - $8.50 freight (per uniform) - $4.00 Total cost of one uniform - $257.12 Total cost of 110 uniforms - $28,283.20 To defray the cost of these uniforms, the Thomas Dale Band Program is seeking $8,000. If any questions arise as you review this project, please contact Jason L. Morehouse. Phone (school)- 768-6245 Phone (home) - 706-1725 ' Fax- 768-6256 E-mail - iraorehouL'~,chesterfield.kl2.va.uq Thank you for your assistance in this matter. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 1 Page .of~ Meeting Date: July 28, 1999 Item Number: 8.D.7.d. Subject: Transfer of $2,685 from the Bermuda District Improvement Fund and $2,685 from the Matoaca District Improvement Fund to the Parks and Recreation Department to Purchase Athletic Equipment for Use by the Harrowgate Athletic Association and other Associations County Administrator's Comments: Board Action Requested: Transfer $2,685 from the Bermuda District Improvement Fund and $2,685 from the Matoaca District Improvement Fund to the Parks and Recreation Department to purchase athletic equipment for use by the Harrowgate Athletic Association and other Associations. Summary_ of Information: Supervisor McHale has requested that $2,685 be transferred from the Bermuda District Improvement Fund and Supervisor Humphrey has requested that $2,685 be transferred from the Matoaca District Improvement Fund to the Parks and Recreation Department to purchase football, softball, basketball and other athletic equipment which can be used by the Harrowgate Athletic Association as part of County sponsored athletic programs. Other participants in the County's athletic programs will also be able to use the equipment. This request was originally made by the Harrowgate Athletic Association. The County is not legally permitted to donate public funds to athletic organizations such as the Harrowgate Athletic Association. The equipment will remain the property of the County and Parks and Recreation will control the use of the equipment. The unaudited balance in the Bermuda District Improvement Fund is $57,928; approval of uses totaling $12,725 will leave a balance of $45,204. The unaudited balance in the Matoaca District Improvement Fund is $92,042; approval of uses totaling $19,946 will leave a balance of $72,097. Preparer: ~~ ~'~ /r~ ' 'dff-~/~) Rebecca T. Dickson Attachments: ffi Yes [] No Title: Director, Budget and Management 0414:45527.1 DISTRICT IMPROVEMENT FUNDS This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organizetion is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) t What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If ~his request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder, of the funding? 0407'.23380.1 £0/~0'd SS9PS946 Ol '~3dns dO'P8 O]3ld~BISBH3 WOa~ 4~:;; ~'0 'd £0'd 6661 -~-~f Page 2 m If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes ~- No ,, Yes Yes No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Title (if signing on behalf of an organization) Printed Name 0407:23380.1 £0/£0'd SSgPSg&6 'aBdRS ~O'PE O]~Id~ISBH3 WO~ LP:TT 666T-O£-Nn£ Meeting Date: July 28, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page Item Number: of 1 8.D.7.e. Subject: Transfer of $600 in Midlothian District Improvement Funds to the County's Domestic Violence Resource Center to Defray the Expense of a County Survey on Domestic Violence Awareness County_ Administrator's Comments: County Administrator: Board Action Requested: Transfer $600 from the Midlothian District Improvement Funds to the Domestic Violence Resource Center. Summary_ of Information: Supervisor Barber requests the Board to consider transferring $600 in Midlothian District Improvement Fund to the County's Domestic Violence Resource Center. The Domestic Violence Resource Center is a County program which concentrates on the problems of domestic violence. The funds have been requested to defray the expense of distributing a survey to County citizens to measure public awareness of domestic violence issues and to determine whether citizens are satisfied with the response of County agencies to domestic violence issues. This is an appropriate use of public funds since the funds will be used to support an existing County program. The unaudited balance in the Midlothian District Improvement Fund is $139,406; approval of uses totaling $18,100 will leave a balance of $121,3 06 Rebecca T. Dickson Director, Budget and Management 0421:45495.1 Attachments: Il Yes [] No l # ~mmm~ THREE CENT ROAD FUND This application must be completed and signed before thee County can consider a request for.funding with Three Cent Road Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? .If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. /~)~ y/-7b/~/A/~t>,~/-~ /-~oz( Is any County Depa~ment involved in the project, event or program for which ~/~ you are seeking funds? ~ ~ Se If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the brganization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No .. Yes No v/ Yes No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairmanc~°rganizati°n' Signatur~// Title ~, signing on be g Printed Name. 0407~.3380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: July 28, 1999 Item Number: 8.D. 7. f. Subject: Request to Transfer $4,500 in Clover Hill District Improvement Funds to the School Board to Install a Message Board at A. M. Davis Elementary School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $4,500 from the Clover Hill District Improvement Fund to the School Board to install a message board at A. M. Davis Elementary School. Summary_ of Information: The A. M. Davis Elementary School's PTA and Athletic Association have applied for $4,500 in C.E.P. funds for the construction and installation of a school and community message board sign to be located at A.M. Davis. The A.M. Davis associations have been working with the Eastern Midlothian Community Organization and the Gateway Business Association in conjunction with the use of the message board. The eastern Midlothian area is geographically bordered by Chippenham Parkway to the east, Hull Street to the south, and the Powhite Parkway to the north and west. These four associations are composed of community residents, schools, businesses, and representatives of other civil organizations all o whom are located in the eastern Midlothian area. This request meets all of the criteria which the Board established for Community Enhancement Program funding. Although the Board is legally prohibited from giving public funds to PTA or athletic associations, the Board is permitted to donate money to the School Board. This donation is appropriate because the message board will be located on County property and will be used for an appropriate public purpose. The unaudited balance in the Clover Hill District Improvement Fund is $146,910; approval of uses totaling $17,000 will leave a balance of $129,910. Preparer:~~ (C Rebecca T. ~)ickson Attachments: [] Yes · No Title: Director of Budget and Management 0414:45548.1 '*" 107 CEP Project Fundin~ Auultcation - 1997-98 1. Date Application submitted: 2. Name of Organization(s): 3. Nature of organization(s): July 12, 1999 A.M.Davis PTA & Athletic Association Please describe the purpose of your group(s): To provide a means for children and families in the A.M. Davis community to enjoy a 'quality of life" that exceed expectations. This is done with the PTA providing enriching Arts programs and family activities/events hosted at local facilities. The Athletic Association provides structured sports that teach our children the fundamentals of playing a sport and good sportsmanship. In relation to your organizations, answer the following questions: PTA Athletic Assoc. X X X X X Is the organization a corporation? Is the organization non-profit? Is the organization tax exempt? Does your organization have By-laws/Articles of Of Incorporation? Contact Person, Address and Phone Number: Primary: Sandra Judge-Harden 8416 Middle Loop Richmond, VA 23235 (804)675-9253 Alternate: Terry Minor 2506 N Copper Court Richmond, VA 23235 (804)675-1185 Proposed Project Title: School Message Board Magisterial District (s) in which proposed project will be undertaken: Clover Hill CEP Project Funding Application Page 2 7. If applicable, list the organizations involved with your coalition and each organization's connection to this proposed project: A.M. Davis PTA and AM Davis Athletic Association Both organizations serve the s,qrrte surrounding communities which include children and parents that are affiliated with or attend the A.M. Davis Elementary School. The Message Board will serve as a communication link for the A. M. Davis community, school, businesses, and families. Proposed Project Description: Lighted School Message Board with brick base and that includes the school name at the top. Sample drawing is attached. Describe how the proposed project meets the CEP goals. Be specific in the anticipated results or products which will be produced by the proposed project. See separate sheet. 10. Have you read the CEP Project Funding criteria described on the first page of this application? Yes 11. Describe any experience your organization(s) has had in project management: Both organizations are responsible for the implementation of numerous activities and events. These activities and events require us to be able to develop, plan, organize and present with minimal room for mishap. Often both organizations are challenged by various county and state level organizations to justify requirements. This is accomplished through volunteers who demonstrate strong leadership skills and who can promote the objectives of our respective organizations and our community. 12. Total proposed project cost: $5,000 to $5,500 13. Amount of proposed CEP Project Funding requested: $3,500 to $4,500 14. List other sources of funds which will be used to complete this project: Pri6r year budgeted funds and other donations CEP Pro~ect Funding Application - 1997-98 (continued) o Describe how the proposed project meets the CEP goals. Be specific in the anticipated results or products which will be produced by the proposed project. The lighted school message board being a joint venture of the A.M. Davis PTA and Athletic association will allow for expanded communications within the surrounding community. It is through communication that all parents, children and community business partners can join together to develop an atmosphere that promotes healthy lifestyles for adults and children alike. This project will provide the opportunity for more of our children and parents to become involved in both school activities and youth sports. Getting involved demonstrates the commitment to establishing a better future for our community and will foster and enhance our community spirit and pride. Both organizations currently join with surrounding business partners, such as the Cloverleaf Mall, Putt-Putt Golf and Games, Skate-a-Way, Team Choice, Dixie Sporting Goods, H.C. Embroidery and other local facilities to bring unity within our community by providing services, products and family activities/ events. We are committed to serving our youth and their families. All activities and events are planned to enhance basic family values through demonstrating leadership and unity. These and other basic family values are necessary for our children to be productive adults in society. Through meetings and other open forums parents and other community entities are allowed to address issues and concerns that impact our children and community. Being able to address concerns will eliminate problems arising due to lack of communication and knowledge of an issue. This message board will certainly make better use of taxpayers dollars by providing a means to communicate with the entire community. Our surrounding communities, schools and businesses will have tangible evidence of tax dollars being put to work for themselves. The A.M. Davis PTA and Athletic Association are committed to making our community a 'top-notch" place to live. We can do this by providing a 'quality lifestyle' through family activities and events, structured sports and other awareness activities and events. This project will greatly contribute to our goal of achieving-this type of community. CEP Project Funding Application Page 3 15. If the proposed project is funded, how will your organization spend CEP Project funds (please be specific - e.g. what will be purchased): If approved, CEP funds will be used to purchase material, construct and operate the school message board as described in item 8. 16. After the proposed project has been completed, what are your organization's future plans and projects?: Future plans include other joint ventures (e.g. Community carnival/festival; Davis Family Night events) that will promote unity among the A.M. Davis community, school and families. 17. Anticipated project start date: Upon approval 18. Anticipated project completion date: September 1999 Revised: Oct 1997 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D. 7.g. Subject: Transfer $12,000 from the Midlothian District Improvement Fund to Parks and Recreation Department for Robious Landing Park Improvements County Administrator's Comments: Board Action Requested: The Board of Supervisors is requested to transfer $12,000 from the Midlothian District Improvement Fund to the Parks and Recreation Department to construct an asphalt walkway at Robious Landing Park. Summary_ of Information: The Parks and Recreation Department recently developed a slide boat launch at Robious Landing Park. As this project was starting, a local rowing club (Virginia Boat Club) offered to donate a floating dock system to launch their boats and to be used by the general public for boat launching and fishing. To access their dock, the County needed to build an asphalt walkway from the parking lot. This was not a budgeted expense. Mr. Barber requests the Board to transfer $12,000 from the Midlothian District Improvement Fund to the Parks and Recreation Department for the cost of construction the walkway. This is an appropriate use of County funds since the funding is to offset the cost of improving County property. The unaudited balance in the Midlothian District Improvement Fund is $139,406; approval of uses totaling $18,100 will leave a balance of $121,3 06. Preparer: '~' r ~ [ -- - Title: Rebecca T. Dickson Attachments: 1 Yes [] No Director, Budget and Management 0421:45479.1 I# P.0~×05 THREE CENT ROAD FUND APPLICATION This application must be completed and signed before the County can consider a request for funding with Three Cent Road Funds. Completing and signing this form does not mean that you will reoaive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, suoh as Three Cent Road Funds, to private persons or organizations and these restflctions may preclude the County's Board of Supervisors from even aeneid,ring your request. m What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to What is the amount of funding you are .~ ao seeking ? { 2, O OC) a Describe in detail the funding request and .~L~ow tho money, if approved, will be spent. any ~ounW Depa~ent involved in ~e project, event or program for which you are seeking funds? ~R~ + ~¢~Vl t. If this request for funding will not fully fund Your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407~2~3S0.1 JUL-~9-1999 P. 05/05 Page 2 If applicant is an organization, answer the following: 14{~ Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes No Yes No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- 81gnature Title (if ~igning on behalf of an organization) Printed Name 0407:23380,1 TOTAL P.05 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.7.h. Subject: Transfer of $2,000 from Dale District Improvement Fund to the Police Department for the Chesterfield TRIAD Program County Administrator's Comments: County Administrator: ~t~f ~f.~ Board Action Requested: Transfer $2,000 from the Dale District Improvement Fund to the Police Department for the Chesterfield TRIAD Program. Summary of Information: Mr. Daniel has requested the Board to transfer $2,000 from the Dale District Improvement Fund to the Police Department to be used to support the Chesterfield TRIAD Program. Chesterfield TRIAD is an organization which supports quality of life and crime reduction programs for senior citizens in the County. Three County departments are part of the TRIAD organization: the Police Department, the Fire Department and the Sheriff's Department. TRIAD sponsors programs such as the Emergency Beacon Light Program (which installs special beacon lights in the homes ofhomebound seniors and disabled persons to help emergency response teams locate their homes faster in the event of an emergency) as well as distributes safety and emergency information to senior citizens. The requested transfer will support these public safety programs. The unaudited balance in the Dale District Improvement Fund is $79,994; approval of uses on this agenda totaling $9,000 will leave a balance of $70,994. ' / ;// Preparer: i~'~'¢'~:~f~f~I ~"/(~£"r"/~"l Title: Rebecca T. Dickson Attachments: l Yes [] No Director, Budget and Management 0421:45693.1 I# [6~0~ OM XI~[/Xi] 6~:~l~lHI 66/~I/Z0 ,~ DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with DistTict Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? ' (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Chesterfield TRIAD's goal is to enhance the quality of life and reduce crime against Senior citizens. What is the amount of funding you are seeking? $1,000.00 + Describe in detail the funding request and how the money, if approved, will be spent. Chesterfield TRIAD is requesting funding to support existing programs and future projects. The funds would be utilized to Purchase File-of-Life Packets (Emergency Medical Data Cards), Emergency Beacon Light Bulbs, and the necessary printed materials that go with these items. ( Continued on attached sheet) Is any Count,,, Department involved in the project, event or program for which you~are seeking funds? Yes, Chesterfield Police Department, Chesterfield Sheriff's Office, and Chesterfield Fire Department. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Pre.ate Donations . Variqus Organizations; Rotary Club. IE. Midlothian 0407:23380. ! SO/~O'd 6£EISPL6 O± '~3dn$ ~O'PE ~93I~S3±S3HD WOS~ SP:PI G66I-SI-qR£ DISTRICT IMPROVEMENT FUNDS APPLICATION ATTAChmENT 4. Con't. In addition funding will be utilized to print brochures, newsletters, and flyers, buy stamps and envelopes for mailings to senior organizations in Chesterfield County, and support a ~Senior Day in Chesterfield" that is currently being planned for the Spring of 2000. [6~0~ ON X'cI/X~] 6g:gI,,,~l{~ 66/~I/L0 ~SO'd qw±O± ' Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? .Yes Yes Yes No ;~ No No xx What is the address of the applicant making this funding request? P.O. Box 7 Chesterfield, VA 23832 What is the telephone humber, fax number, Contact ~'s 768-7871 or 717-6266 e-mail address of the applicant? Fax # 748-1239 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- Signature ~/ Chairman Title (if ~gning on behalf of an organization) Gerald L. Netherland Printed Name 0407:23380.1 S0/S0'd 6£ETBPL6 O± '~3aRS H0'P8 GqBI3~3±SBH3 NO~d SP:PT 666T-ST-]R£ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D. 7. ±. Subject: Transfer of $2,000 from the Dale District Improvement Fund to the Police Department to Produce, Update and Distribute Educational Materials for the County's Neighborhood Watch Program County Administrator's Comments: County/~dministrator: Board Action Requested: Transfer $2,000 from the Dale District Improvement Fund to the Police Department to produce, update and distribute educational materials for the County's Neighborhood Watch program. Summary_ of Information: The Chesterfield County Neighborhood Watch program coordinates 294 individual neighborhood watch organizations throughout the County. The program needs an additional $2,000 to update and create informational materials which are distributed to neighborhood watch members. The Police Department distributes materials on an almost daily basis. Mr. Daniel has requested that $2,000 be transferred from the Dale District Improvement Fund to the Police Department. The money will be used to defray some of the cost incurred by the Department to produce, update and distribute neighborhood watch materials. The unaudited balance in the Dale District Improvement Fund is $79,994; approval of uses on this agenda totaling $9,000 will leave a balance of $70,994. Preparer: -/ ~ ,~- Title: Rebecca T. Dickson Attachments: ~i Yes [] No Director, Budget and Management 0421:45691.1 1# I [6~0~ O~ X~I/X~] 66/G~/&O DISTRICT IMPROVEMENT FUNDS APPLICATION This appliCation must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization?' (Also attach organization's most recent articles of incorporation and/or bylaws to application.) The purpose of the Chesterfield County Neighborhood Watch Program is to administer and coordinate the 294 individual neighborhood watches throughout Chesterfield. Information on crimes, crime prevention tips, calls for service, and literature is distributed to watch members almost on a daily basis. What is the amount of funding you are seeking? $1,00o.o0 + Describe in detail the funding request and how the money, if approved, will be spent. Per Mr. Herman Baumgart's letter, the funds will be used to help update leaflets, and materials needed to b~tter communicate with Chesterfield's citizenry. Is any County Department involved in the project, event or program for which you ar~ seeking funds? Chesterfield County Police Department If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23390. ] Chesterfield County Police Department S~/PO'd 6£EI8PL6 O± '~BaRS ~O'PE ~]BIB~B±SBH3 WO~ SP:PI 666I-SI-]~£ [6~0~ ON X~d/X&] So'd qViOi Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? · Yes No Yes xx No Yes xx No XX What is the address of the applicant making this funding request? P.o. Box 148 Chesterfield, VA 23832 What is the telephone ~lumber, fax number, Contact ~ 748-1265 e-mail address of the applicant? Fax # 748-1239 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman o f~o~~ Signature Police Coordinator of Neighborhood Watch Title (if ~gning on behaif of an organization) Officer Gerald L. Netherland Printed Name 0407:23380.1 SO/SO'd 6£ETS~L6 O± '~Bd~S dO'P8 ~gBId~BISBHD WO~d S~:~ 666I-SI-7n£ June 28, 1999 Mr. Harry Daniels Dale District Supervisor Dear Mr. Daniels: As per our conversation of 6/22/99 and 6/28/99 concerning funding fbr our Nei~hbO~ood Wat~.~ch's Program ~n Chesterfield County. This program began m the 1970's and h;s not changed logo s, format and etc. since. I have the privilege of working with Officer Gerald Netherland, who is the Neighborhood Watch Coordinator for Chesterfield County. Having the experience of working closely with Officer Nethefland, I now know first hand where the program stands. No budget has ever been funded for this program. Since the 1999 budget allocations have been completed, I .~ar~:~king you and others involved to allocate $1,000.00 minimum t~o -~ . ' ch si ns te leaflets and materials needed to better communicate with Chesterfield's citizenry. Our Police Department needs the eye's of the citizens to help fight crimes. I~iS-q~-een a resident of Chesterfield County for 37 years. It has been a joy to start up our Falling Creek Farms Neighborhood Watch and now serving on Chesterfield Triad's Salt Council. I appreciate the opportunity of our communication, your service to our district and ask for your consideration of this allocation. BI-lB/ Very truly yours, B. Herman Baumgart Falling Creek Farms CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 item Number: 8.13.7. j. Subiect: Transfer of $500 from the Midlothian District Improvement Fund to the Transportation Department to Design the Electrical System for Streetlights in Public Right-of-Way in Bon Air County_ Administrator's Comments: County Administrator: ,~. ~f2.. ~ Board Action Requested: Transfer $500 from the Midlothian District Improvement Fund to the Transportation Department to be used to design the electrical system for streetlights in the public right-of-way in Bon Air. Summary of Information: Supervisor Barber requests the Board to transfer $500 from the Midlothian District Improvement Fund to the Transportation Department to design the electrical system that will be used to install streetlights in the road right-of-way in Bon Air. The Bon Air Preservation Committee contacted Mr. Barber for these funds. The County is legally precluded from donating public funds to organizations like the Bon Air Preservation Committee. The County may, however, transfer public funds to a County department to design or construct public improvements which improve public property and benefits the public generally. Since the County cannot make donations to the Bon Air Preservation Committee, the $500 must be transferred to the Transportation Department and the Department will pay the electrical contractor directly. The unaudited balance in the Midlothian District Improvement Fund is $139,406; approval of uses totaling $18,100 will leave a balance of $121,3 06. Rebecca T. Dickson Attachments: · Yes [] No Title: Director, Budget and Management 0421:45694.1 I# CI-ESTERFIELD PLANNI~ DISTRICT IMPROVEMENT FUND6 This ipplics~lon n~lt be completed arid signed before tJTe Coufl~Y cln GOnslde~ · rNu~ ~ ~Mg WI~ Dit~i~ I~tove~t ~nds. ~mpb~g and ~n9 ~s ~rm d~s not me~ ~et you wia ~ceM funding or ~at ~e Goufl~ can b~lly co~ ~ur r~e~, ~ Mw ~icml ~bl~flflii M~cllonJ on ~e au~o~ of the ~un~ m give ~ ~a, ~ aa ~rtct improvemen~ ~a, m privaM ~nl M ergaM~ont anC them ~ri~ona mY ~edude ~e Count's ~lrd of S~~rs ~m even ~n~ y~r ~quest. Wh~ is the name of the appticar~ IpeTson or organization) making this funding r~iu~t? If ar) organi;ation is the applicant, what the nature and purpose of the org;ni~t~n? {AI~ ac~h orgen~ltien', me~ a~icles of in~o~io~ and/or bylaws to Whet ia the amount of fundrng you ere seeking? Describe in detail the funding request end '. _ ts any County Department involved in the project, event or program for which you ere leaking funds? If this request for funding will not fully fund yeur activity or program, wha! other individuals or orgenizatlor~ will provide ti~e remainder' of the furKllng? £O/EO'd TP££ 0C£ 8£:TT £0' d ~B'~ 9~dlOl ~f Ipplic~m~ is an organizatlon, crower the The organization · corporation? the organization non-pro~? the organization tax-exe~npt? Yes ..... -- NO_ .,'~ , Whet Is the add~es~ of the epplicent making this funding request? Whet is 'the telephone number, ~ex r~umber, e-mail address of the applicant, ~lenetUfe of .ppflc~nt. If yo~ ere aigning on behalf of an or§enlzation you mu~t be the preeldent, vk~e.prea~dent, c~eirmarl or wi~e- ot~limen of ~e organization. Printed Nime £0/'£0 ' d T~'££ 02£ · ~n~ .an, ~ d .'1~1! '03 ~ 3~dUA~dS 9~IlNB~]P,~d 6£:TT 666T-6T-qR£ 06/15/~99 15:~8 ~047514~87 ~AGE ~2 JOHN R. NUNNALLY, LAND -~ b'RVE¥OR R~. 2, M~mn, V~,, 239~4 June Mr. Andy S~erzer Baizer md Associ~es, Inc. 501 B~h~y ~ Suite 1~ ~o~ond, Vir~ 23236 On bel~lf of John R. Nunnalty, Jr., I I~r~by r~qu~gt payment in ~he amount of' $500.00 for a David White Tra~it, which was conveyed to William Brandt. It is my understn~ding that this ~it w~ COlllpc~tiO~l tO !~1'. Brandt for electrical engineerin~ services rclatiw to thc Bon Air Str~eflight Design. Ple~e instruct the at~opriate panics to £orw~rd a check in ffm amount of $5~0.00, payable to JOHN R. NUNNALLY, ,IR., to: John R. Nuanally', Jr. Rte. 2, Box 21 Meherrin, Virginia 23954 Thank you for your as$iatmce. Iftlmm a.m any questions, plcase give me acall at 751- 4~9, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.8.a. Subject: Acceptance of a Parcel of Land Adjacent to the North Right of Way Line of Farnham Drive from Bonarco Associates County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 4561 square feet (0.1047 acres) adjacent to the north right of way line of Farnham Drive from Bonarco Associates, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 4561 square feet (0.1047 acres) adjacent to the north right of way line of Farnham Drive. This dedication is for the relocation of Farnham Drive and the development of Fairways Villas and the Willesden @ Stonehenge Subdivision. District: Midlothian Preparer: ~ -~. ~ Harmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH Acceptance of a Parcel of Land Adjacent to the North Right of Way Line of Famham Drive from Bonarco Associates OAKS iN /"""~ COUNt RO ROBtOUS FHIAN ION CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.8.b. Subject: Acceptance of a Parcel of Land Adjacent to the South Right of Way Line of Farnham Drive from Stonehenge/Wood Associates, L.C. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 10124 square feet (0.2324 acres) adjacent to the south right of way line of Farnham Drive from Stonehenge/Wood Associates, L.C., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 10124 square feet (0.2324 acres) adjacent to the south right of way line of Farnham Drive. This dedication is for the relocation of Farnham Drive and the development of Fairways Villas and the Willesden @ Stonehenge Subdivision. District: Midlothian Jo~{n W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH Acceptance of a Parcel of Land Adjacent to the South Right of Way Line of Farnham Drive from Stonehenge/Wood Associates, L.C. ROBIOUS FHIAN PP, I,~K CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.8.c. Subject: Acceptance of a Parcel of Land Adjacent to and Extending Northwardly from the North Right of Way Line of Genito Road (State Route 604) from Reservoir Land Associates County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.546 acres from Reservoir Land Associates, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.546 acres adjacent to and extending northwardly from the north right of way line of Genito Road (State Route 604). This dedication is for the development of Edgewater at the Reservoir Subdivision. Approval is recommended. Distric(: Matoaca J~hn W. Harmon Attachments: Yes ~--~No Title: Riqht of Way Manaqer # VICINITY SKETCH Acceptance of a Parcel of Land Adjacent to and Extending Northwardly from the North Right of Way Line of Genito Road (State Route 604) from Reservoir Land Associates RIDGE 4AM FaXc~i::,FT OTTERBURN KINGSPOIN 100 0 .50 100 200 GRAPHIC SCALE I INCII = lO0 FEET RESERVOIR LAND ASSOCIATES D.B. 2660, PO. 765 TAX ID // 7186878905 (PART OF) 14800 CENITO RQAD 1) OWNER OF RECORD: RESERVOIR LAND ASSOCIATES D.B. 2660, PO. 765 2) TAX ID ~ 7186878906 (PART OF) 3) ADDRESS.. 14800 GENITO ROAD 4) THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A tiTLE REPORT THEREFORE ALL EASEMENTS MA Y NOT BE SHO~, ~ 14 15 16 SHORE}FOOD ~ .. / t D,B. 2660, PG. 765 FUTURE x TAX ID // 7186878906 (PART N 86'24'50" E - - ~ 14800 GENITO ROAD _ .~' ~ N 3686025.44 ~ E 11718599.15 -- ~1~ ~ ~IB ~ SEWER EASEMENT .~_~~'50" W VAR £?ID~H R/'~ · RODS TO BE SET AT THE TIME THE SUBDIVISION LOT CORNERS ARE SET, SURVEYORS * ENGINEERS * PLANNERS CORPORATE HEADQUARTERS 71t N. COURTHOUSE ROAD- -- --RICHMOND, VIRGINIA 23236-4099 FAX: (80¢) 794--7~'~- SCALE: l"=lOO' A 0. SdG ACRE PARCEL I~OR DEDICATION TO THE COUN?Y OF CttESTERFIELD MATOACA ~L~?RICT * CHE~TE~t'IELD COUNTY ~ VIRGINIA tTELEPHONE: (804) 794-3500-- IDA TE: 10//29/98 |'~HECKED BY,. ,z.l~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: July 28, 1999 Item Number: $.D.8.d. Subject: Acceptance of a Parcel of Land Along the North Right of Way Line of Reymet Road from Hiko, Inc. County_ Administrator's Comments: County Administrator: ~/~~ Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.075 acres along the North right of way line of Reymet Road (State Route 608) from Hiko, Inc., and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Harmon Attachments: YesI INo Title: Riqht of Way Manaqer 124 OWNER: HIKO INC. DB 3545 PG 420 2030 REYMET RD. PIN No. 796-668-8351 GRAVEYARD DB 174 PC 119 PIN No. 796-669-47~ 9703 EXPRESS LN. GEEONIMO, LLC .DB 3181 PG 689 I PIN NO, 796-669-3812 LINE TABLE L1 N06"47'40" W 10.14' 1_2 N06"47'40" W 10.14' L3 S05'48'30"E. 10.11' ~K/ERS/DE_ OmvE VAR. ~DI'H R/'~/ FND 30' INGRESS & ES~'T. B8 2074 PG 1643 CAP 1796 16' OB 1190 0~,~ 1.8~ AC. - ABJACENT ~, ~ · r,,ARAGE ~ ADJ. GARAGE DET~L - NO SCALE ~E ~111] 200 100 .0 200 GRAPHIC SCALE: 1" = 200' __ EXIST SEWER ESM'T DR 1791 PG 1823 SBT25'OO"E · 172..30' ROD SET LOT 3 LOT 2 PARCEL 2 · ~o.~.., 5'00" E ~ 172.50' 150.07' 150.~' NS~25'~"W 3667841,15 323.10' 3667855.71 '1] 79~24.57 117971 ~7~34 400 SZ RTE 608 (50' e/w) PlAT OF . A 0~?~ 'ACRE 'PARCEL -~F' 1AND .TO .BE DEDICATED TO THE COUNTY OF CHESTERFIELD LOCATED ON THE NORTH SIDE OF REYMET ROAD IN -THE.BERMUDA. DISTRICt, · CHESTERFIELD COUNT~, VIRGINIA SCALE 1' = 200' JN $398ROW GENE .WATSON ~ .ASSOC. IATES, 4221 BONNIE BANK ROAD RICHMOND VIRGINIA 804-271 -8038 REV.:. 5-3-99 DATE: .3-5-99 FILE: CRM-3217ROW CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.8.e. Subject: Acceptance of a Parcel of Land Adjacent to and Extending Northwestwardly from the Northwest Right of Way Line of Nash Road (State Route 636) from Chesterfield Land and Timber Corp. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 3.375 acres from Chesterfield Land and Timber Corp., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 3.375 acres adjacent to and extending northwestwardly from the northwest right of way line of Nash Road (State Route 636). This dedication is for the development of Woodland Pond Subdivision, Section 12. Approval is recommended. District: Matoaca Attachments: Yes No Title: Right of Way Manager VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO AND'EXTENDING NORTHWEST- WARDLY FROM THE NORTHWEST RIGHT OF WAY LINE OF NASH ROAD FROM CHESTERFIELD LAND AND TIMBER CORP ~'~ The Highlandsl Lake M~rgaret N 3~q5'4~.' E CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of.L_ Meeting Date: July 28, 1999 Item Number: 8.D.9. Subject: Approval of Contract to Lease a Tower Site for the County's Emergency Communications System County_ Administrator's Comments: County Administrator: ~ /'"J~ ~ ~ Board Action Requested: Staff requests that the Board of Supervisors approve a contract to lease a tower site for the County's Emergency Communications System and authorize the County Administrator to execute the contract and lease agreement. Summary_ of Information: Staff requests that the Board of Supervisors approve a contract to lease a tower site for the County's Emergency Communications System from Shoosmith Brothers, Inc. This is one of the sites identified for the County-wide Emergency Communications System. The initial term of the lease is for five years at $10,000. per year. Zoning and substantial accord approvals have been received. The lease is contingent on FAA and FCC approval. Approval is recommended. District: Matoaca Preparer: ~-~Jo ~ John W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: Julv 28. 1999 Number Bud.qet and Manaqement Comments: This item requests the approval of a contract to lease a tower site for the County's new Emergency Communication System. Terms of the lease specify annual rental payments to be fixed for an initial five-year term, with the option to renew the lease at increased rates for four subsequent five-year terms. Should the County exercise all renewal options, the total lease payments over the 25-year period would be $337,199. The breakdown of the costs associated with each of the five-year terms is as follows: First five-year term: Second five-year term: Third five-year term: Fourth five-year term: Fifth five-year term: TOTAL: $ 50,000 57,500 66,125 76,044 87,450 $337,119 Staff recommends that the first year of the lease be funded with General Fund dollars re-allocated from the Communications Upgrades capital project. While the project budget did not specifically anticipate this need, project contingency funds are available. Staff will identify funding sources for subsequent annual lease payments in future County budget cycles. Consequently, future annual lease payments are subject to future appropriations by the Board. Preparer: ~"~c ~' ~-~'~"~ Title: Director, Budqet & Manaqement Rebecca T. Dickson ...................... CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.lO.a. Subject: Approval to Enter into a Lease Agreement with the United States, Secretary of the Army, for a Tower Site for the County's Emergency Communications System at Defense Supply Center Richmond County_ Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors authorize the County Administrator to execute a lease agreement with the United States, Secretary of the Army, for a tower site for the County's Emergency Communication System at Defense Supply Center Richmond. Summary_ of Information: Staff has been negotiating with Defense Supply Center Richmond to locate a tower for the new Emergency Communication System at the facility. The location has been approved. The site will be leased to the County at no cost and may provide some future revenue if space on the tower can be leased to private users. Approval is recommended subject to review of the lease agreement by the County Attorney. District: Bermuda Attachments: ~--~ Yes No Title: Right of Way Manager CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.lO.b. Subject: Approval to Enter into a Lease Agreement with the Commonwealth of Virginia, Department of Juvenile Justice for a Tower Site for the County's Emergency Communications System County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors authorize the County Administrator to execute a lease agreement with the Commonwealth of Virginia, Department of Juvenile Justice for a tower site for the County's Emergency Communication System. Summary of Information: The County currently has a tower located at the Bon Air Juvenile Correctional Facility which is located on an abandoned landfill. Staff has been negotiating to locate a tower for the new Emergency Communication System on a stable area at the facility. The location has been approved by the Department of Juvenile Justice. The site will be leased to the County at no cost. The lease agreement will provide for private use of the tower. Any revenue generated by such private use will be shared by the County and State. Approval is recommended subject to review of the lease agreement by the County Attorney. District: Midlothian John W. Harmon Attachments: Yes Title: No Riqht of Way Manaqer 134 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 28~ 1999 Item Number: 8.D.11. Page 1 of 1 Subiect: Appropriation of $37f250 and Creation of a Public Health Nurse Position in the Health Department County Administrator's Comments: Coun , Board Action Requested: Appropriate $37,250 and create a Public Health Nurse position in the Health Department FY2000 Budget. Summary of Information: The School Board has agreed to fund a full-time Public Health Nurse position whose responsibilities will include the new Spring Run Elementary School, which will open in September 1999. The requested appropriation will fund this position for ten months and includes minimal operating expenses. This amount was included in the School Board Adopted FY2000 Budget. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement Attachments: [-~ Yes No # Meetin~ Date: July 28, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 of 2 8.D.12.a. Subject: Appropriation of Funds for the Coalboro Road Paving Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate an additional $350,000 from anticipated VDOT reimbursements for the Coalboro Road Paving Project. Summary of information: The Board has appropriated $520,000 in anticipated VDOT reimbursements for the Coalboro Road Paving Project. The estimated cost of the project has increased. An additional $350,000 in anticipated VDOT reimbursements should be appropriated, Recommendation: Staff recommends the Board appropriate $350,000 in anticipated VDOT reimbursements for the Coalboro Road Paving Project. District: Matoaca Preparer: Attachments: · McCracken Agen404 [----~ Yes Title: No Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetine Date: July 28. 1999 Number Bud.qet and Mana.qement Comments: The Board is being asked to appropriate an additional $350,000 in VDOT reimbursements for the Coalboro Road Paving Project. Including this appropriation, the budget for Coalboro Road Paving will total $870,000. This project is fully funded by VDOT. No local funds will be involved. Preparer: Rebecca T. Dickson Title: Director1 Bud,qet & Mana,qement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin[ Date: July 28, 1999 Item Number: S .D. 12 .b. Subject: Appropriation of Funds for the Centre Street Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate an additional $250,000 from anticipated VDOT reimbursements for the Centre Street Project. Summary of information: The Board has appropriated $960,000 in anticipated VDOT reimbursements for the Centre Street Project. The cost of the project is now expected to exceed the Board's appropriations because of an expanded scope of work requested by VDOT. An additional $250,000 should be appropriated in anticipated VDOT reimbursements. Recommendation: Staff recommends the Board appropriate an additional $250,000 in anticipated VDOT reimbursements for the Centre Street Project. District: Bermuda Preparer: Title: Attachments: ]~geMnC4C~}cken -~ Yes No Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: Julv 28. 1999 Number Budget and Manaqement Comments: The Board is being asked to appropriate an additional $250,000 in VDOT reimbursements for the Centre Street Project due to an expanded scope of work requested by VDOT. Including this appropriation, the budget for rebuilding Centre Street will total $1,210,000 for the design, acquisition of right-of-way, and construction. This project is fully funded by VDOT. No local funds are involved. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 28, 1999 Item Number: 8.D.12.c. Subject: Appropriation of $60,000 for Construction of a Water Line to Serve Ironbridge Park County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to appropriate $60,000 from the Utilities Department Water Fund balance to project #98-0084. Summary of Information: The lease agreement with First Tee requires that the county extend the water line to serve the golf course. Funding for construction will be provided by the Utilities Department. The Utilities Department will be reimbursed by the General Fund for all costs. Preparer: Attachments: ~Yes No Title: Director of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: Julv 28. 1999 Number Bud,qet and Manaqement Comments: A total of $60,000 will be provided by the Utilities Department for construction of the water line. Beginning in FY2001, the General Fund will reimburse the Utilities Department in the amount of $20,000 annually for three (3) years. Preparer: Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page lof 1 Meetin~ Date: July 28, 1999 Item Number: 8.D.13. Subject: Authorization to Request Commonwealth Transportation Board (CTB) to Approve Limited Access Break in Route 288 at Route 60 County Administrator's Comments: County Administrator: _ Board Action Requested: The Board is requested to adopt a resolution asking the Commonwealth Transportation Board to approve breaks in the limited access on Route 288 at Route 60. Summary_ of information: Route 288 is currently under construction in Chesterfield. The Route 288 Corridor Land Use and Transportation Plan adopted by the Board in May, 1999 designates the property around the Route 288 / Route 60 interchange for Regional High Fashion Mall and Employment Center uses. The Land Use Plan could result in more than nine (9) million square feet of retail and employment development. In order to accommodate traffic generated by this development, a collector/distributor system (Attachment A) is needed to provide additional access to Route 288. The system is consistent with the Plan. The Commonwealth Transportation Board (CTB) must approve breaks in the Route 288 limited access before the collector/distributor system can be implemented. The County should request the limited access breaks at this time to facilitate planning and, economic development efforts. The CTB has a policy (Attachment B) regulating the terms of limited access breaks. The terms will have to be addressed prior to the construction of the system. Recommendation: Staff recommends the Board 1) adopt the attached resolution requesting the Commonwealth Transportation Board to approve limited access breaks in Route 288 for the collector/distributor system; and 2) authorize the County Administrator to take actions necessary to gain approval of the access breaks. District: Midlothian Preparer: j~'J'~~ Title: ~..J. McCracken Agen406 Attachments: Yes ~ No Director of Transportation WHEREAS, Route 288 is under construction in Chesterfield County; WHEREAS, the construction of Route 288 is expected to relieve traffic congestion, help improve air quality and promote economic development; WHEREAS, the Route 288 Corridor Land Use and Transportation Plan has been approved; WHEREAS, the Plan recommends the property surrounding the Route 288/Route 60 interchange for Regional High Fashion Mall and Employment Center uses; WHEREAS, the development of the property surrounding the Route 288/Route 60 interchange in accordance with the Plan will generate significant volumes of traffic; WHEREAS, this traffic can only be efficiently accommodated with improved access to Route 288; WHEREAS, the improved access to Route 288 will help relieve future congestion on Route 60 in the area of the Route 288 interchange; WHEREAS, the improved access can be provided by construction of a collector/distributor system along Route 288; and WHEREAS, the design of Route 288 contemplates the construction of the collector/distributor system. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby requests the Commonwealth Transportation Board (CTB) to approve the appropriate limited access breaks in Route 288 at Route 60 so that the collector/distributor system can be constructed in accordance with CTB policy. R~,UTE 288 LIMITED ACCESS BREAKS 288§0ACBRK 7)'1 ~99 ATTACHMENT A VDOT DEPARTM~.NT PO Approved: DISPOSAL OF lIMITED ACCESS CONTROL Introduction Thc Commonwealth Transporrmion Board may desi~-t- all or any pan of any cxis~g or nov highway as limized a~¢ess. Such a d~g~aion r~quires Board'm exlinsuish all cascm~u~s of ar.c~ss, light, or air. The Commissioner must pay damages, ii'any, to owJ~z~ o£propeni .es abutling the existing or new highway for the exli~guisluncnt of these rigtlzs. This policy e~zablishes the rulc~ pczlmini~ to T;m~l~l acc~s control. PoUcy Monetary Comlmusntion Any chause or break of the ~,cess conirol line for a purpose other ~i...~ m highways is cousidered au abandonmcn~ ofacf, c. s~ conU'ol. Abaz~lonmenz of at. ess conzrol will be considermi · only in limi~t, special siumdons; and · only whm~ such abandonm~u~ will not advrrseiy aif~-z the safev or op~razion of ~ facility. Monetary c~ml:~:m~on or other valuable co~icl~razion q~:~l! be m.rle for abs,,do_ ~,~a~ m a privaze party or ~, public agency for non-public Compens~on due dm Depa~,,,~z~ for atmndonr~em of ace.s con=el shall be Federal Highway tion Appru- · If Federal funds were used in righ£ of way acquisition, or · if tt~re is a significaz~ chaz~ in rim fun~on or c~r~rlon of rim existing highway facility, and · Federal fi,.~c wer~ used in cons~ucfion. the Federal Highway Administration shall approve thc change or break in aC.C~S. · Code of Virginia, $cr.~ion 33.1-$8. · Commonwealth Transpormuion Board Mknnes. Scpr_--mb~r 18, 1997. ATTACHMENT B ! CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Jul 2y~8 1999 Item Number: 8.D.15.a. Subject:. Conveyance of an Easement to Bell Atlantic-Virginia, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Inc. to install facilities that will provide service to Hollymeade Subdivision, Section A. Summary_ of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Inc. to install facilities that will provide service to Hollymeade Subdivision, Section A. District: Dale Preparer'~ohn~W .~Ha ;mo n(~r~7 Attactxments: Yes Title: Riqht of Way Manaqer VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO BELL ATLANTIC-VIRGINIA INC 4821 BETHLEHEM ROAD RICHMOIVD, VA 23230 (8O4) Prepared for Bell Adandc- Virgim' , Inc. DI~: DALE B/A E~./~O. NO, 8~3-~V DA~: 5ULY ~2~ ~999 R/W PERM~ NO: ~-10~8-R COUNTY: PLAT SHOWING BELL ATLANTIC-VIRGINIA, INC. EASEMENT ON THE PROPERTY OF COUNTY OF CI't~$TERFZELD known as 3.604 ACRE - PUBLIC RF_,C/~EAT/ONAL PARCEL HOLLYMEADE SUBDMSION- SECTION A Intersection of Salem Church Road & gockberry l~dge Drive CHESTERFZELD STATE: V~RG~N-IA WZRE CENTER: COGBILL D..TEL NO: 2~74 PREPARED BY: CD! / SHB SCALE: NTS SHEET OF . ' ' ' ' ' DENOTES LOCATION OF ~_.~.' BELL ATLANT~C-VZRGINIA, INC. EASEMENT AS =--HOWN HEREO~L CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.15.b. Subject: Conveyance of an Easement to Virginia Electric and Power Company County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install underground cable to provide power for the First Tee complex in Ironbridge Park. Summary_ of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install underground cable to provide power for the First Tee complex in Ironbridge Park. District: Dale Preparer: John W. Harmon Attach_merits: Ye~ No Title: Riqht of Way Manager w ©~ ©_ 0 © ~0 C. Dw CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.16. Subject: Acceptance of a $25,000 Donation from the Richmond James River Lions Club to the County to Purchase a Thermal Imaging System, and Transfer $25,000 in District Improvement Funds to the Fire Department to Purchase a Second Thermal Imaging System County Administrator's Comments: Board Action Requested: The staffrequests the Board to accept a donation from the Richmond James River Lions Club in the amount of $25,000 to purchase a thermal imaging system and to transfer $25,000 in District Improvement Funds ($5,000 from each district) for a second thermal imaging system. Summary_ of Information: The Richmond James River Lions Club has agreed to donate $25,000 to the County to purchase a thermal imaging system. Thermal imaging technology allows firefighting crews to "look" through smoke while performing firefighting operations in residential and industrial fires. A thermal imaging system will greatly improve the chances of rescuing a citizen or a firefighter trapped in a burning structure. The donation is being made on the condition that the funds be matched by the County to purchase a second thermal imaging system. Staff recommends that the Board accept the donation and transfer $25,000 from the District Improvement Fund ($5,000 from each district) to purchase a second system. Preparer: ~ ~,4 ~'~~ Title: FireChief Steve A. Elswick 0421:45599. Attachments: 1Yes [-qNo l# ,. DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Chesterfield Fire Department e If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? $25,000.00 Describe in detail the funding request and how the money, if approved, will be spent. These funds will be utilized to purchase a Thermal Imaging System. This is a matching donation as a result of a $25,000.00 donation from the Richmond James River Lions Club. Is any County Department involved in the project, event or program for which you are seeking funds? Chesterfield Fire Department If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Fully funded Page 2 If applicant is an organization, answer the following: Is the organization a corporation7 Is the organization non-profit? Is the organization tax-exempt? Yes No Yes No Yes No What is the address of the applicant making this funding request? Chesterfield Fire Department P.O. 'Box 40 Chesterfield, VA 23832 (804) 748-1360 - Office What is the telephone number, fax number, e-mail address of the applicant? (804) 751-9022 - Fax Fire@Co. Chesterfield.va.us - e-mail Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Chief of Department Title (if signing on behalf of an organization) Steve A. Elswick Printed Name This is the result of the Richmond James River Lions Club donating $25,000.00 to purchase a Thermal Imaging System, with the condition that the county match the funds to purchase an additional system. James River Lions Club President Elizabeth James (w) 794-7007 (h) 378-2658 Special Projects Coordinator C.H. Newman (w) 378-8160 (h) 745-4163 0407:23380. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 AGENDA Meeting Date: July 28, 1999 Item Number: of 2 8.D.17. Subject: Authorize the County Administrator or his designee to Execute the Police Mutual Aid Joint Aviation Agreement between Chesterfield County, Henrico County and the City of Richmond County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the County Administrator or his designee be authorized to execute the Police Mutual Aid Joint Aviation Agreement on behalf of the County. Summary_ of Information: Chesterfield County, Henrico County and the City of Richmond originally executed an agreement effective January 4, 1988 which created a joint Public Safety Aviation Unit. This agreement permitted all three jurisdictions to utilize two aircraft owned by Henrico for police surveillance purposes. On April 27, 1988, the Board approved an amendment to the agreement which added a third aircraft to the Aviation Unit. The third plane is jointly owned by all three jurisdictions. The Joint Aviation Unit created by this agreement is staffed by police officers from all three localities. Salaries of the officers are paid by each locality. The operating and maintenance costs of the aircraft are divided equally between the localities. However, the maximum contribution of Chesterfield and Richmond is capped at $87,000 annually. The only change in this year's contract is that a Henrico Police Sergeant is designated as the supervisor of the unit. The remaining terms and conditions of this agreement are consistent with the terms of the last agreement. If the Board of Supervisors desires that the agreement continue in effect for the 1999-2000 fiscal year, it is necessary that the Board authorize the County Administrator or his designee to execute on behalf of the County an agreement substantially in the form of the attached agreement. The County Attorney's Office has reviewed the attached agreement and approved it as to form. Preparer: __~~__~/. ~ Title: Police Chief Col. Carl R. Baker 1221:45403.1 Attachments: [] Yes 1 No I# %,:~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: Ju!v 28. 1999 Number BudRet and Manaqement Comments: Page 2 of 2 This item requests Board approval for the County Administrator to execute the Police Mutual Aid Joint Aviation Agreement on behalf of the County. This agreement allows three jurisdictions to utilize two aircraft owned by Henrico for police surveillance purposes. The cost of the agreement is $87,000 annually and funds are available in the FY2000 budget for this cost. Preparer: Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: July 28, 1999 Item Number: $.D. Subject: Award of a Contract to Blue Ridge General Incorporated for the Procurement and Installation of the Snail Bullet Trap for the Public Safety Small Arms Training Facility Located in Enon County Administrator's Comments: County Administrator: ~ Board Action Requested: Approval of the award of a sole source contract to Blue Ridge General, Incorporated (A Virginia Class A Contractor) for the procurement and the installation of the Snail Bullet Trap for the new small arms facility located at the Public Safety Training Center in Enon. The amount of this contract is $471,339. Summary of Information: The Police Department has conducted an extensive investigation of various bullet traps over the past three years and has determined that the Snail Trap manufactured by Savage Range Systems is the recommended solution to both safety, efficiency and environmental concerns for modern ranges. The Director of Purchasing has determined that this procurement is in the best interest of the County. Savage Range Systems is the manufacturer and Blue Ridge General, Inc. is their primary installer. In order for the product to be covered by the Savage warranty, Blue Ridge must install the systems. Negotiation with both Blue Ridge and Savage has resulted in a price of $471,339. This price is considered fair and reasonable for Phase I of the trap installation. Phase 2 will be taken to the Board of Supervisors at a later date. Preparer: Title: Director, General. Services Attachments: ~-1 Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin(] Date: Julv 28. 1999 Number Bud.qet and Mana.qement Comments' This item requests Board approval to award a contract to Blue Ridge General Incorporated for the Procurement and Installation of the Snail Bullet Trap for the Public Safety Small Arms Training Facility in Enon. In FY2000, $535,000 was appropriated for the small arms range in the Capital Improvement Program. Currently the project has a balance of $572,232 in uncommitted funds. The contract cost is $471,339 leaving an uncommitted balance of $100,893. The balance will address construction management costs (approximately $40,000), contingency items and any additional consultant fees that may be needed during this phase of the project (approximately $60,893). Funds are available and staff recommends approval. Contracts for subsequent phases of the small arms range will be brought before the Board in later fiscal years. The Adopted FY2000 - FY2004 CIP plans additional funding for the Enon Public Safety Training Center in FY2002. Preparer: Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: July 28, 1999 Item Number: 8.D.19. Sub|ect: Authorize Execution of Non-disturbance Agreement With Wachovia Bank Related to Financing of Dominion Aviation Services' Corporate Hangar at the Chesterfield County Airport Count~ Administrator's Comments: County Administrator: Board Action Requested: Authorize execution of Non-disturbance Agreement with Wachovia Bank in form approved by County Attorney. Summary_ of Information: On October 22, 1997 the Board granted Dominion Aviation Services ("DAS"), the County Airport's fixed base operator, a ground lease to construct a corporate hangar for Heilig Meyers at 7424 Airfield Drive. Construction of the hangar is complete and Heilig Meyers is occupying the hangar. DAS financed the construction of the hangar with temporary short term funds and is now in the process of refinancing through Wachovia Bank to put long term financing in place which will be secured in part by the ground lease between DAS and the County. As a condition ofthefinancing, Wachovia and DAS have requested the County to execute a non-disturbance agreement in which the County will agree not to terminate either the FBO Agreement or ground lease with DAS in the event of DAS default without giving Wachovia an opportunity to cure DAS's defaults. Non-disturbance agreements are common in leasehold financing arrangements to protect the bank's interests. Execution of the agreement should not impair the County's rights under its agreements with DAS. Staffrecommends authorizing the County Administrator to execute a non-disturbance agreement in a form approved by the County Attorney. Preparer: ~,~~~[~, ~--~0 Title: County Attorney Steven L. Micas 2014:45511.1 Attachments: EYes 1No !# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 ,Meetin~l Date: July 28, 1999 Item Number: 8.D.:1.8. ,Subject: Award of a Contract to Blue Ridge General Incorporated for the Procurement and Installation of the Snail Bullet Trap for the Public Safety Small Arms Training Facility Located in Enon County Administrator's Comments: County Administrator: Board Action Requested: Approval of the award of a sole source contract to Blue Ridge General, Incorporated (A Virginia Class A Contractor) for the procurement and the installation of the Snail Bullet Trap for the new small arms facility located at the Public Safety Training Center in Enon. The amount of this contract is $471,339. Summary of Information: The Police Department has conducted an extensive investigation of various bullet traps over the past three years and has determined that the Snail Trap manufactured by Savage Range Systems is the recommended solution to both safety, efficiency and environmental concerns for modem ranges. The Director of Purchasing has determined that this procurement is in the best interest of the County. Savage Range Systems is the manufacturer and Blue Ridge General, Inc. is their primary installer. In order for the product to be covered by the Savage warranty, Blue Ridge must install the systems. Negotiation with both Blue Ridge and Savage has resulted in a price of $471,339. This price is considered fair and reasonable for Phase I of the trap installation. Phase 2 will be taken to the Board of Supervisors at a later date. Preparer: Title: Director, General Services Attachments: ['-'~ Yes No .d CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 28. 1999 Number Budget and Manaqement Comments: This item requests Board approval to award a contract to Blue Ridge General Incorporated for the Procurement and Installation of the Snail Bullet Trap for the Public Safety Small Arms Training Facility in Enon. In FY2000, $535,000 was appropriated for the small arms range in the Capital Improvement Program. Currently the project has a balance of $572,232 in uncommitted funds. The contract cost is $471,339 leaving an uncommitted balance of $100,893. The balance will address construction management costs (approximately $40,000), contingency items and any additional consultant fees that may be needed during this phase of the project (approximately $60,893). Funds are available and staff recommends approval. Contracts for subsequent phases of the small arms range will be brought before the Board in later fiscal years. The Adopted FY2000 - FY2004 CIP plans additional funding for the Enon Public Safety Training Center in FY2002. Preparer: 15,ebecca T. Dickson Title: Director1 Bud,qet & Mana,qement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meetin~Date: July 28, 1999 Item Number: 8.D.20.a. Subject: Approval of Utility Contract for Alexandria Station - Contract Number 98-0288 County_ Administrator's Comments: Administrator: '-/~~ /-.3 ~//~_ ~ County Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 65 L.F.± of 8" and 565 L.F.± of 12" offsite water lines. In addition, this project includes 887 L.F.± of offsite wastewater lines. In accordance with the ordinance, the Developer is entitled to refunds for the cost of the offsite improvements. Developer: Contractor: Weston, L.L.C. Excalibur Construction Corporation Contract Amount: Estimated Total - Total Estimated County Cost: Water (Offsite) Wastewater (Offsite) (Refund thru connections) Estimated Developer Cost Code: District: Preparer: Midlothian (Water - Offsite) (Wastewater - Offsite) Title: $63,357.50 $7,311.25 $9,401.08 $46,645.17 5B-572WO-E4D 5N-572VO-E4D Assistant Director Attachments: Yes No 100 Scale: Parcel Map of Chesterfield County Chesterfield County assumes no legal responsibility for the information contained on this map. This map is not to be used for land conveyance. The horizontal data is based on the VA State Plane Coordinate system, NAD 1983. The topographic information is based on 1989 photogrammetry and NAVD29. 0 100 200 Feet N ~qgo 2 88 ~FF- 5/7~ Printed by: UTILITIES Date: Tue Jun 15 13:29:54 1999 Copyright 1999. Chesterfield County CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meetin~Date: Ju~¥ 28, 1999 Item Number: 8.D. 20.b. Subject: Approval of Utility Contract for Old Hundred Mill, Section A - Contract Number 98-0412 County Administrator's Comments: County Administrator: '~'~~ Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes 811 L.F.± of 21", 1,067 L.F.± of 18", and 260 L.F.± of 15" oversized wastewater lines. The Developer is required to have 10" wastewater lines to serve his development; therefore, staff has requested the wastewater lines be oversized to provide service to the adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the cost of overs±zing. Developer: Contractor: H. W. Owens, Inc. Castle Equipment Corporation Contract Amount: Estimated Total - Total Estimated County Cost: Wastewater (Overs±zing) (Refund thru connections) Estimated Developer Cost Code: (Refund thru connections - overs±zing) District: Matoaca $283,235.00 $16,500.25 $266,734.75 5N-572VO-E4C Preparer: Title: Assistant Director Attachments: Yes] ]No P~. cel Map of Chesterfield Co..aty Chesterfield County assurres no legal respomibility for the information contained on this map. This map is not to be used for land conveyance. N CONTRACT NUMBER 98-0412 ,~E 1) /~ILL JB ~91VI 510A~ / / / / / / ~/~. OLD HUNDRED MILL, SECTION A Copyright 1999. Chesterfield County CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meetin~Date: July 28, 1999 Item Number: 8.o.21. Subject: Approval of Water Contract for 7710 Old Beach Road Water Line Extension to Apperson Property - Contract Number 98-0257 County_ Administrator's Comments: County Administrator: ~ ,Z~/~ /~ ~ Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 225 L.F.± of 6" offsite water lines. In accordance with the ordinance, the Developer is entitled to refunds for a portion of the cost of the offsite water improvements. Developer: Contractor: J. Ruffin Apperson Coastal Utilities, Inc. Contract Amount: Estimated Total - Total Estimated County Cost: Water (Offsite) (Refund thru connections) Estimated Developer Cost Code: (Refund thru connections) District: Matoaca $6,300.00 $1,425.60 $4,874.40 5B-572WO-E4D Preparer: Title: Assistant Director Attachments: YesI ]No Pa.'cel Map of Chesterfield County Chesterfield County assumes no legal responsibility for the information contained on this map. This map is not to be used for land conveyance. The horizontal data is based on the VA State Plane Coordinate system, NAD 1983. The topographic information is based on 1989 photogramm, etry and NAVD29. CONTRACT NUMBER 98-0257 N A 2484 7800 4273 7730 7720 7152 7716 2604 10500 8613 7702 6605 0899 7700 Copyright 1999. Chesterfield County OLD BEACH (7710) WATER LINE EXTENSION - APPERSON PROPERTY .... CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.22.a. Subject: Request Permission to Install a Sewer Service for a Proposed Residence on N. Arch Road County_ Administrator's Comments: County Administrator: Board ActionRequested: Staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. Summary_ of Information: Allen L. Kidd and Margaret C. Kidd have requested permission to extend a private sewer service to serve a proposed residence at 222 N. Arch Road. This request has been reviewed and staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. District: Midlothian Jo~n W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer 167 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A SEWER SERVICE FOR A PROPOSED RESIDENCE ON N ARCH ROAD Rod, N23°08'30"I!I 200.0£ ALLEN L. KIDD 7527055459 222 · Well /,, ! / SERVICE PROPOSED SERVICE / / TIE-IN TO / EXISTING / ~ Rod. .Rod ..... __ia.. ~ ABcHROAD BO ~ '~ MX~SY~NG ~ASTE~ATER ~ LINE (APPROXIMATE LOCATION) MAP OF 1.06::t: ACRES WITH IMPROVEMENTS THEREON, INCLUDING APPROXIMATE LOCATION OF PROPOSED RESIDENCE, EXISTING SEWER LATERAL, PROPOSED AND EXISTING WASTEWATER SERVICE LINES. SITUATED AT 222 NORTH ARCH ROAD, IN THE MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY, VIRGINIA. PREPARED FROM A PLAT DATED 0CT. 18,1965 SUPPLIED BY MR. ALLEN L. KIDD. UTILITIES DEPARTMENT CHESTERFIELD COUNTY VIRGINIA SCALE REVISIONS 1 "=50' DATE DATE: 6/~ 0/9 9 fILE NO. 748-702 DRAWN BY: FJM DRAWING NO. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.22.b. Subject: Request Permission for a Concrete Spillway and Dam to Encroach Within a Proposed Sixteen Foot Sewer Easement County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Glen Roy Corporation and Tuckahoe Cardinal Corporation permission for a concrete spillway and dam to encroach within a proposed 16' sewer easement; subject to the execution of a license agreement. Summary of Information: Glen Roy Corporation and Tuckahoe Cardinal Corporation have requested permission for a concrete spillway and dam to encroach with a proposed 16' sewer easement. This request has been reviewed by staff and approval is recommended. District: Midlothian John W. Harmon Attach_merits: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST PERMISSION FOR A CONCRETE SPILLWAY AND DAM TO ENCROACH WITHIN A PROPOSED SIXTEEN FOOT SEWER EASEMENT GLEN ROY CORPORATION AND TUCKAHOE CARDINAL CORPORATION GROVETObl CT II N 9'5679'--r I¢> ~ L ,-, ErE PLA T SHO WING AREA OF CONCRETE SPILL WA Y AND PROPOSED 16' SANITARY SEWER EASEMENT TO BE LICENSED LOCATED IN THE MIDLOTHIAN DISTRICT, CHESTERFIELD COUNTY, VIRGINIA JULY 2, 1999 SCALE: 1"=40' _3~ 17 "'~Ss°c~ ~ J.N. 20727L CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 9.8, 1999 Item Number: 8.D.22.¢. Subject: Request Permission for a Fence to Encroach Within a Twenty-Five Foot and Variable Width Drainage and Utility Easement County_ Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors grant Roy R. Jessee permission for a fence to encroach within 25' and variable width drainage and utility easement; subject to the execution of a license agreement. Summary of Information: Roy R. Jessee has requested permission for a fence to encroach within a 25' and variable width drainage and utility easement. This request has been reviewed by staff and approval is recommended. District: Clover Hill J~hn W. Harmon Attachments: Yes ~--~No Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST PERMISSION FOR A FENCE TO ENCROACH WITHIN A TWENTY FIVE FOOT AND VARIABLE WIDTH DRAINAGE AND UTILITY EASEMENT ROY R JESSEE 2 SURRE 1 OVER NEtI~ PHILADELPHIA MORV I AN 'C~URCN T.M,39-08-O1-07 DB. I~g'e PG.320 PARCEL ONE 6.0 ACRES PARCEL 2~V/O 0 ,316 ACRES P POLE 2 STORY FRAME No.2410 FRAME D8 R/a '1 TYP. ) TWO PARCHES OF ~AND OF POCO~HOCK BOULEVARD I~ CHESTERFIELD CO. , VA. JUN~ 20, l~a Virginia Surveys GRAVEL DRIVE ON P.O. BOX 118 CHESTERFIELD, VA. 23832 I~RT IF ICATI[ NO. O0 1~05 96063184 F/ST 10. AREA TO BE LICENSED POCOSHOCK H ! 'L L8 18 K. No .0ol905 ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.22.d. Subject: Request Permission for Bell Atlantic-Virginia, Inc. to Install Communications Facilities on County Property to Serve Hollymeade, Section A County_ Administrator's Comments: County Administrator: / Board Action Requested: Staff recommends that the Board of Supervisors grant Bell Atlantic-Virginia, Inc. permission to install communications facilities on County property to provide service to Hollymeade, Section A; subject to the execution of a license agreement. Summary_ of Information: Bell Atlantic-Virginia, Inc. communications facilities on Hollymeade, Section A. This approval is recommended. District: Dale has requested permission to install County property to provide service to request has been reviewed by staff and John W. Harmon Attachments: Yes I No Title: Riqht of Way Manager VICINITY SKETCH - : :.. Prepared {or Bell Atlantic- Vir~oGry'a, Inc. DISTR~CT: DALE B/A EST./R.O. NO. 83443-[L~/ DATE: JULY 12, 1999 EXHIBIT SHOWING BELL ATLANTIC'VIRGINIA, INC. LICENSE AREA WITHIN COUNTY OF CHESTERFIELD DEDICATED PUBLIC STREET RIGHT-OF-WAY FOR SALEM CHURCH ROAD (STATE ROUTE NO. 642) ,A~U~ PUBI..dC REC~E, ATIONAL PARCEL HOLL FMEADE SUBDMSION - SECTION A COUNTY: CHESTERFIELD WIRE CENTER: COGBILL PREPARED BY: CD[ / SHB STATE: V~RGINIA D-TEL NO: 2974 SCALE: NTS SHEET OF, _R/W PERMYT NO: BC-/C~.~5~W / / / / - DENOTES LOCATION OF ~' BELL AT~-ANTIC-VIRGINIA, INC. LICENSE AREA AS SHOWN HEREON. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.23. Subject: Request to Aid Bayhill Development Corp. in the Acquisition of Easements County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize Right of Way Staff to aid Bayhill Development Corp. in the acquisition of 20' sewer and adjacent temporary construction easements across the properties of Steve E. and Diane B. Sears and Robert M. and Judy W. Brown; subject to the execution of a contract agreeing to pay for all costs. Summary of Information: Bayhill Development Corp. has been negotiating for the acquisition of off- site easements to serve Bayhill Pointe and other areas along Reedy Branch. Staff has reviewed this request and approval is recommended. District: Matoaca Preparer: ~ --~, ~ John W. Harmon Attachments: YesI INo Title: Riqht of Way Manager VICINITY SKETCH REQUEST TO AID BAYHILL DEVELOPMENT CORP IN THE ACQUISITION OF EASEMENTS FAMIL' DEF. J~PAR~ DR I I ' ~' II ~1I ~ Il II II II ,// MATCH LINE See Lower i.efL MATCH LINE See Above II II II LINE See Etelo~,, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.24.a. Subject: Request to Quitclaim a Portion of an Existing Drainage Easement Across the Property of the United States Postal Service County Administrator's Comments: County Administrator: ~~ Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of an existing drainage easement across the property of the United States Postal Service. Summary of Information: Koontz-Bryant, P.C. has requested the quitclaim of a portion of an existing drainage easement across the property of the United States Postal Service, as shown on the attached plat. A new easement will be dedicated to replace this portion of easement. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: ~. --t..J.Harmon~~-~-~ Attachments: YesI INo Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF AN EXISTING DRAINAGE EASEMENT ACROSS THE PROPERTY OF THE UNITED STATES' POSTAL SERVICE EASEMENT , D,B. 1658, PG, 1680 '\ DRAINAGE EASEMENT D.B. 1658. PO. 1680 16' DRAINAGE EASEMENT TO BE VACATED UNITED STATES POSTAL SERVICE D.B. 1524., P~. 2,!,3 MP# 0i8- i.~-Oi-O0-OOO-040 % UNITED STATES POSTAL SERVICE D,B. 1658, PG. 1691 MP~/ 018-13-01-00-000-040 101 NORTH PINETTA DRIVE 8.08 PROPOSED 16' DRAINAGE ENT~ ~ (PUBLIC) O '%,,?- ~ '~"'/~ .,..-~, 0.,, 4"' N/F BRIGHTON GREEN LAND CORPORATION D.B. 1562. P(;. 625 MP# 018-1.3-01-00-000-011 16' UTILITY EASEMENT D.B, 1658, PG. 1680 N/F LAURENCE G. KESSLER D.B. 2317, PG. 1678 MP# 018-1.3-01-00-000-010 PLAT SHOWING A PROPOSED 16' DRAINAGE EASEMENT (PUBLIC) AND A PORTION OF A 16' DRAINAGE EASEMENT TO BE VACATED LYING NORTH OF MIDLOTHIAN TURNPIKE (U.S. ROUTE 60) 50 100 MIDLOTHIAN DISTRICT * CHESTERFIELD COUNTY, VIRGINIA 150 Koontz. Bryant, P.C. ENGINEERS ~ SURVEYORS 1100 W~LBORNE DRIV~ RICHMOND, VIRGINIA 23229 (804) 740-9200 DATE: APR. 11, 1997 SCALE: 1"= 50' CHECKED BY: ~.,~--~'/~(-~ DRAWN BY: EAH JOB NO: 93496 93496DRA. DWG CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.24.b. Subject: Request to Quitclaim a Portion of a Sixteen Foot Drainage Easement (Public) Across the Property of Trustees of Bon Air Baptist Church of Bon Air, Virginia County Administrator's Comments: County Administrator: / Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' drainage easement (public) across the property of Trustees of Bon Air Baptist Church of Bon Air, Virginia. Summary of Information: Trustees of Bon Air Baptist Church of Bon Air, Virginia have requested the quitclaim of a portion of a 16' drainage easement (public) across its property as shown on the attached plat. A new easement will be dedicated to replace this portion of easement. Staff has reviewed the request and recommends approval. District: Midlothian ~ W. Harmon Attacl%ments: YesI INo Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A SIXTEEN FOOT DRAINAGE EASEMENT (PUBLIC) ACROSS THE PROPERTY OF TRUSTEES OF BON AIR BAPTIST CHURCH OF BON AIR VIRGINIA CEDAR GR AT STONY POINT ~owJ D M SOtT.~ CHOCTAW ROAD $ T A T E R T 17~ !50' R/W (188.32') N79'lS'O2"E -~ AUSTIN BROCKENBROUGH & ASSOCIATES, L.L.P. Consulting Engineers 4800 WEST HUNDRED ROAD P.O. BOX 4800 PH. 804--748-8746 CHESTER, VIRG~NIA 2,,x8~1 FX. 80~--748-7849 EASEMENTS AND A 0.2255 ACRE PARCEL OF LAND ACROSS PROPERTY OWNED BY THE TRUSTEES OF BON AIR BAPTIST CHURCH CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 25, 1999 Item Number: 8.D.2S.a. Subject: Request to Exercise Eminent Domain for the Acquisition of a Variable Width Water Easement and a Ten Foot Temporary Construction Easement for the Ruffin Mill Waterline Project County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the County Attorney to proceed with Eminent Domain for thei acquisition of a variable width water easement and a 10' temporary! construction easement across the property of Steven Minor and Emily Minor~ or their heirs. Summary_ of Information: Staff has been unable to locate Mr. or Mrs. Minor, determine if they are living or deceased or locate any heirs. The property has been abandoned for many years and it is necessary to proceed with the use of eminent domain for the health and safety of the public. Staff will continue to try to locate Mr. and Mrs. Minor or their heirs and negotiate a settlement. District: Bermuda J~hn W. Harmon Attach_merits: No Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST TO EXERCISE EMINENT DOMAIN FOR THE ACQUISITION OF A VARIABLE WIDTH WATER EASEMENT AND A TEN FOOT TEMPORARY CONSTRUCTION EASEMENT FOR THE RUFFIN MILL WATERLINE PROJECT CHRI~'I'[AN ES 3A/'~u CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: au~L¥ ~.8, ~LSgS Item Number: ~-O. ~'~. Subject: TO Approve the Purchase of Right of Way for Improvements to Salem Church Road from Bernard E. Bixler and Lucille L. Bixler County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve the purchase of right of way for improvements to Salem Church Road and authorize the County Administrator to execute the deed. Summary ofInformation: On July 16, 1999, an offer of $2,000.00 was made by the Right of Way Office to Bernard E. Bixler and Lucille L. Bixler, PIN: 7786677207, for the purchase of 0.063 acres of right of way and a 5' temporary construction easement for improvements to Salem Church Road in conjunction with the development of Hollymeade Subdivision. On July 21, 1999 Mr. & Mrs. Bixler counteroffered $4,000.00. Staff recommends approval. District: Dale Preparer: Jbhn W. Harmon Attachments: Yes ~ miX. Title: Riqht of Way Manaqer No I "'~-'~, VAR/ABLE WIDTH R/IV, TAKE AND A 5' . TE~P CONSTRUCTION ALONG SALE~ CHURCH ROAD SCALE: ~ ~$~' ' .... do0 ~: 19418~ ' ~EMENT CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Jul ~y_~_~_1999 Item Number: ~ ~._~~' .~. Subject: To Approve the Purchase of Right of Way for Improvements to Salem Church Road from Laura L. Davis County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve the purchase of right of way for improvements to Salem Church Road and authorize the County Administrator to execute the deed. Summary ofInformation: On July 16, 1999, an offer of $700.00 was made by the Right of Way Office to Laura L. Davis, PIN: 7786667686, for the purchase of 0.01 acres of right of way and a 5' temporary construction easement for improvements to Salem Church Road in conjunction with the development of Hollymeade Subdivision. On July 21, 1999 Mrs. Davis counteroffered $2,000.00. Staff recommends approval. District: Dale hn W. Harmon )'C~~ Riqht of Way Manaqer Attachments: ~ Yes No NORTH Cf 103.35 1,1~2.39 $I.?0 ~ $?'~0" W 103.33 04'02'~8" C2 191.44 14G2.39 95.86 N ,b'?8'fg"W 191.30 0T30'02" C$ 159.52 911.5G 79.97 S 1£'?0'05"E 159.$2 DONALD L. dt LAURA(. DAVIS 85 ! PO. #09 ~ . O01 ACRES , ~ 42~ ~.~e~ ~ II I ~ 2727 SO ~ ~ ~ ~ ~ I N=3,667,~09.~ JOHN PATRICK ~ TOM VAR/ABLE WIDTH R/W TAKE AND A 5' TE~P CONSTRUCTION EASEMENT ALONG SALE~ CHURCH ROAD DALE DISTRICT DAT~' 3- 11-99 CHESTERFIELD COUN~ ~RGINIA SCAL~' 1~50t JOB NO: 19~ 186 J PLANNBR8 · AFICHITECT~ · ENGINEER~ · 9URV~'YOR~ 1208 Ccw~or~t~ CtrcH,. I:~, VIrl~nl~ 24018 * P~ (540) 772-gm~0 · F~x (540) 772-8050 11038 Lakeddge P.~,wvmy · Suite I · Am~4and, Vlr0~a 23005 · I~, ~-~ (804) 880-2888 · Fax (804) 850-2057 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.26.a. Subject: Award of Construction Contract for County Project #90-0129 Falling Creek Wastewater Treatment Plant Outfall Pipe Cathodic Protection County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors award the construction contract to Corrpro Corporation in the amount of $32,150.00 and authorize the County Administrator to execute the necessary construction contract documents. Summary of Information: The project consists of the replacement of an existing cathodic protection system. We received three (3) bids ranging from $32,150.00 to $44,281.00. The engineer for this project Whitman, Requardt and Associates, LLP has reviewed the bids and recommends award to Corrpro Corporation in the amount of $32,150.00. The funds for this project are available in the current CIP. Preparer: E. Covi~ Title: Yes Attacb_ments: NO Assistant Director CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 28, 1999 Item Number: 8.D.26.b. Subject: Award of Construction Contract for County Project #96-0171R Buford Road Water Line Rehabilitation County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board award the construction contract to G. L. Howard, Inc. in the amount of $235,827.00 and authorize the County Administrator to execute the necessary documents. Summary of Information: The original contractor, Greg E. Jones Excavating, has been terminated for failure to perform its duties, covenants, terms, conditions, and agreements of the above referenced contract. Staff is working with the County Attorney's Office, Risk Management, and representatives of St. Paul Fire and Marine Insurance ( contractor's surety company) to determine the requirements for completion of the project. In order to complete the work in a timely manner it is necessary for the County to procure the services of another contractor. Staff met with the Director of Purchasing and determined that an emergency exists which does not allow time for the regular competitive bidding process. Therefore, pursuant to Section ll-41E of the Code of Virginia, the County Recommends award of said contract to G. L. Howard. Preparer: . ~in Title: Assistant Director of Utilities Attacb_ments: ~_~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 28, 1999 Item Number: Summary of Information: (Continued) Utilizing the emergency process, bids were requested from four(4) contractors that usually perform this type of rehabilitation work in the County. The bids ranged from $235,827.00 to $334,991.42. The lowest bid was submitted by G. L. Howard, Inc. in the amount of $235,827.00. Staff reviewed the bids and determined that the low bid submitted by G. L. Howard is acceptable. After termination of the contract with Greg E. Jones Excavating, there is $246,334.90 available for construction. These funds will be used to pay G. L. Howard to complete the work. gO0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 8.D.26.c. Subject: Award of Construction Contract for County Project ~95-0116, Ruffin Mill Water Main Extension Phase II County Administrator's Comments: County Administrator: ~-~'-'~'~ Board Action Requested: Staff requests that the Board of Supervisors award the construction contract to Infracorps of Va., Inc. in the amount of $1,434,268.00 and authorize the County Administrator to execute the necessary documents. Summary of Information: The project consists of installation of approximately 13,522 L.F. of 30" and 243 L.P. of 16" water line and all associated appurtenances in Ruffin Mill Road Area as shown on the attached map. The new system will provide improved fire protection and reliability. Staff received ten (10) bids ranging from $1,434,268.00 to $1,893,753.00. The lowest bid was in the amount of $1,434,268.00 by Infracorps of Va., Inc. The County's engineering consultant, Draper Aden Associates, has evaluated the bids and recommended award of the contract to Infracorps of Va. Inc. Funds for this project are available in the current C.I.P. Preparer: · Covin~n, P.E. Attachments: Yes Title: Assistant Director of Utilities No RUFFIN MILL WATER MAIN EXTENSION PHASE II COUNTY PROJECT #95-0116 RUFFIN'S POND ./ -4 PROJECTI AREA VICINITY SKETCH NOT TO SCALE CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 28, 1999 Item Number: 8 .D.26.d. Subject: Award Construction Contract for Providence Road Drainage Project County Administrator's Comments: County Administrator:~ Board Action Requested: Staff requests that the Board of Supervisors award the construction contract to Richard L. Crowder Construction in the amount of $89,700.00 and authorize the County Administrator to execute the necessary construction contract documents. Summary of Information: Timmons was awarded a contract to design a storm sewer system from Elkhardt Road to Pocoshock Creek. Because of the inability to obtain drainage easements through dedication, the project was divided into two phases. After completion of Phase I in late 1992, the project was temporarily placed on hold. With changes to the Elkhardt Road and Providence Road intersection and adjacent home ownerships, the project was resurrected and modified. All easements have now been obtained through the Utilities Department, Right of Way Section, and the project was bid July 11, 1999. A bid opening was held July 26, 1999, and five bids were submitted. The low bid was received from Richard L. Crowder Construction for $89,700.00. Sufficient funds are available in the Capital Improvement Program to cover construction costs. Staff Recommendations: Recommend the Board of Supervisors award the construction contract to Richard L. Crowder Construction in the amount of $89,700.00 and authorize the County Administrator to execute the necessary construction contract documents. District: Clover Hill Preparer: Richard M-.-~IcElfish, P.E. Attachments: Yes V~ No Title: Director of Environmental Engineering CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 28. 1999 Number Bud,qet and Manaqement Comments: The balance in the Providence/Elkhardt, Phase II project is $119,444; use of $89,700 for award of the construction contract for a storm sewer system will leave $29,744 for a contingency. Preparer: Rebecca T. Dickson Title' Director, Bud,qet & Mana,qement P~ zel Map of Chesterfield Co', .,ty Chesterfield County assur~ no legal responsibility for the infonmtion contained on this rmp. 13is rmp is not to be used for land conveyance. The horizontal data is based on the VA State Plane Coordinate systerr~ NAD 1983. The topographic information is based on 1989 photogtatmr~ and NAVD29. 100 0 100 200 Feet N 5772 1161 8878 1151 1131 1121 1111 7 3752 1101 4371 85~2 61~3 1049 Printed by: Environmental Engineering Date: Tue Jul 06 09:37:52 1999 O720 0918 1017 1216 1611 17~9 2 Copyright 1999. Chesterfield County CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 ofl Meeting Date: _. July 28, 1999 Item Number: 8.D.27. Subject: Authorization for County Administrator to Execute Administrative Services Agreement with Virginia Housing Development Authority (VHDA) County Administrator's Comments: County Administrator: Board Action Requested: Authorize County Administrator to execute agreement with VHDA for the the administration of the Section 8 Rental Certificate and rental voucher, and Moderate Rehabilitation Assistance Payment program by the Department of Social Services. Summary of In~rmation: This agreement covers the period July 1, 1999 - June 30, 2000. VHDA will pay DSS a monthly administrative fee of $23.12 for each unit leased under the Section 8 and Moderate Rehabilitation Housing Assistance programs. The Department of Social Services is responsible for performing administrative services such as receiving applications for assistance, determining eligibility, and conducting inspections to ensure compliance with Housing quality standards. The Housing Program has operated in this County since 1978. Sarah C. Snead Attachments: Yes ~-~ No I I Title: Director of Social Services VHDA VIRGINIA HOUSING DEVELOPMENT AUTHORITY ADMINISTRATIVE SERVICES AGREEMENT SECTION 8 RENTAL CERTIFICATE AND RENTAL VOUCHER AND MODERATE REHABILITATION HOUSING ASSISTANCE PAYMENTS PROGRAM THIS ADMINISTRATIVE SERVICES AGREEMENT, (hereinafter referred to as the "Agreement"), dated this first day of July , 1999 by and between VIRGINIA HOUSING DEVELOPMENT AUTHORITY (hereinafter referred to as the "Authority"), Chesterfield County (hereinafter referred to as the "Agent). WlTNESSETH WHEREAS, the Authority proposes to undertake the administration of the Housing Assistance Payments Program for Rental Certificates, Rental Vouchers and Moderate Rehabilitation units (hereinafter referred to as "Program") pursuant to Section 8 of the United States Housing Act of 1937 as amended, (hereinafter referred to the "Act"), and for the purposes thereof qualifies as a Public Housing Agency as defined in the Act and Regulations promulgated thereunder; and WHEREAS, an Annual Contributions Contract (hereinafter referred to as the "ACC"), has been entered into by and between the United States Department of Housing and Urban Development (hereinafter referred to as "HUD"), and the Authority for Housing Assistance Payments (hereinafter referred to as "Payments"), under the Program for housing and it is necessary and desirable for the Authority to contract for the performance of certair administrative services required to be performed by or on the behalf of the Authority pursuant to the terms anc provisions of the ACC; and I! WHEREAS, the Agent is willing to undertake on behalf of the Authority and to contract the requisite administrative services and is empowered and authorized and hereby represents and warrants that it is empowered and authorized to enter into this Agreement. NOW, THEREFORE, for and in consideration of the premises and the mutual covenants contained herein, the parties hereto do hereby agree as follows: The term of the Agreement shall be for an initial period of twelve months commencing upon the effective date on Page 1 hereof; provided, however, this Agreement shall continue in full force and effect upon the expiration of the initial term upon the same terms and conditions for a successive term or terms, no one of which shal exceed one year. The term of this Agreement, however, shall not extend beyond the term of the ACC, as extended. This Agreement may be terminated by either party at the end of the initial term or any such renewal term by the giving of ninety days prior written notice; provided, however, this Agreement may be terminated by the Authority at any time for just cause, as determined by the Authority, upon the rendering of thirty days prio; written notice to the Agent. In any event, the Authority shall not be subject to liability for any loss, damage ol expense caused by termination by the Authority of this Agreement. Notwithstanding the above in the event of, the termination of or reduction in the amount received by the Authority for the purpose of funding the administrative costs of the Program under the ACC (hereinafter referred to as the "Amount Received"), this Agreement may be terminated by either party by the giving of ninety days prior written notice. The Agent shall faithfully and promptly perform the administrative services hereinafter set forth in Paragraph 7 through 28, inclusive, in full compliance with the requirements of the Authority as contained in theVHDA Section 8 Existing-Moderate Rehabilitation Operations Manual/Administrative Plan and any subsequent memoranda made a part thereof and the Act and Regulations promulgated thereunder the ACC. The Authority may request that the Agent be replaced if documentation reveals their failure to perform. Agent accepts the full responsibility for the actions of its employees including, but not limited to the liability for any acts ot misfeasance or malfeasance by any employee, or any fraudulent or illegal activities by employees. The Agent should, but is not required to, have Program-related employees covered by a fidelity bond. The Agent shall publish and disseminate to the general public and interested parties appropriate information concerning the availability and nature of the housing assistance provided under the Program in accordance with the Authority guidelines. Such information shall conform to the programs specified in the Authority's Equal Opportunity Housing Plan and Section 8 Existing-Moderate Rehabilitation Operations Manual/Administrative Plan. The information published and disseminated pursuant to Paragraph 7 hereof shall be subject to the prior approval of the Authority. Further, the Agent shall provide the Authority with a statement of the methods of publication used and copies-~f all published notices and other information for remittance to HUD. In connection with the dissemination of the information required above, the Agent shall take such steps as may be necessary or appropriate to effect invitation to owners of suitable housing units to make such units available for leasing under the Program. 10. 11. 12. 13. 14. ~T*he Agent shall determin~ ~*~.~ordance with applicable regulatii '.~d such schedules and cdteda as may be established by HUD and the P. uthority, the eligibility of applicants t~eceive Payments. The Agent shall receive and review applications for Rental Certificates/Rental Vouchers/Moderate Rehabilitation units, (hereinafter referred to as "subsidy"), as applicable for eligibility. The Agent shall determine eligibility of applicants and shall notify those applicants determined to be eligible. In the event that an applicant is determined to be ineligible, the Agent shall so notify the applicant by written correspondence stating the reasons for ineligibility and advising that the applicant may request, within a reasonable period of time, which shall be stated in the correspondence, an informal review with the Agent. In the event that there are more eligible applicants than can be assisted, the Agent shall maintain a waiting list, notifying applicants in writing that they have been placed on the waiting list and indicate the approximate date upon which subsidy might be issued, if such date can reasonably be determined. Should the Agent determine that the waiting list is such that there is no reasonable prospect that additional subsidy could be issued within the ensuing year, the Agent shall so notify the Authority and request Authority approval to suspend the taking of applications,~1 and if approved by the Authority, the Agent shall, through publication in a newspaper of general circulation as well as through minority media and other suitable means, publish notice of the suspension of taking further~ applications. Such suspension shall be effective as of the date stated in such notice. All records of application, income verifications, notification letters, and similar matters shall be retained by the Agent in safekeeping during the term of this Agreement and any renewals or extensions thereof and, upon termination, shall be remitted to the Authority within fifteen (15) days after termination. All such applications,~ income verifications, notices, and other such records shall be subject to inspection and copying by the Authority or HUD at all reasonable times. Records will be retained as specified by the Authority or HUD. The Agent shall select applicants according to such selection preferences as shall be established *jointly by HUD, the Agent, and the Authority fr~il~n time to time when issuing subsidy. The total number of applicants selected within any particular category as may be established shall at all times be consistent with the Authority application to HUD. Upon a determination by the Agent that any particular applicant is eligible and qualifies for issuance of a subsidy, the Agent shall transmit the executed document to the approved applicant. In the event that the Agent shall be unable to use the total number of subsidy units available within any particular category, the Agent will so notify the Authority in writing and request a redistribution. In the event the Agent is unable to satisfactorily utilize the subsidy made available, the Authority may effect a redistribution of units. At such time subsidy may be issued to eligible Families, the Agent shall deliver to such Families copies of the Family Briefing Packet. The Agent shall provide assistance to the Family in finding a suitable unit and in understanding the Family's responsibilities and those of the Owner of the unit under the Program by providing a full explanation of those matters set forth in the Act. The Agent shall render such assistance as may be necessary to Families in locating suitable units for rental under the Authority's area of operation (State of Virginia) or the residency preference stated in the Equal Opportunity Housing Plan, within the period of the Certificate of Family Participation/Housing Voucher. Should any Family be unable to locate a suitable unit within such period, and a request for extension shall have been submitted, the Agent shall review the request for extension and notify the Family of its decision. At such time as a Family shall have selected a unit and submitted to the Agent a Request for Lease Approval, the Agent shall (1) determine whether the type of housing selected can be approved and whether the proposed rent is within applicable HUD regulations pertaining to limitations on rent as required by the applicable subsidy .Program; (2) inspect the proposed unit for the compliance with Housing Quality Standards as set forth in the Act; and (3) review as to form and content all proposed leases under the Program. Such leases shall conform to all applicable HUD requirements. In the event that the inspection required by (2) above discloses any defect or deficiencies which must be corrected in a unit in order for the same to be decent, safe and sanitary, the Agent shall so advise the Owner and reinspect the un'it prior to leasing to ascertain that the necessary work has been performed and that the unit is decent, safe and sanitary. Reports of every inspection and reinspection by the Agent pursuant to the provisions hereof shall be prepared and maintained in the files of the Agent and shall specify any defects or deficiencies which must be corrected in order for the unit to be made decent, safe and sanitary, and any other defects or deficiencies which may be discovered on any such inspection or reinspection. No Payments may be made until the units are brought into compliance with the Housing Quality Standards. In order to assure compliance with applicable schedules and criteria as may be established by HUD and all applicable Regulations concerning the amount of Payments to be made on behalf of Families, the Agent shall make such appropriate determinations of rental contributions required of participating Families as may be requisite. The Agent shall cause the Housing Assistance Payments Contract to be executed by the landlord and VHDA within 60 days of commencement of the lease and shall inspect such unit at least annually to assure the same is decent, safe and sanitary and that. all agreed upon utilities and other services are being provided. A summary report of inspections conducted and confirmations of continued occupancy shall be submitted to the Authority in such manner and at such times as shall be required by the Authority. Should the Owner of any unit fail to make any necessary repairs, the Agent shall promptly notify the Authority in writing. · .1.5.' 'The Agent shall, from tin )he, review and report to the Auth ~ a form prescribed by the Authority, its recommendation with respec: .o the reasonableness of the unit re,. and applicable Allowances for Utilities and Other Services as defined by the Act. Should changes in utility rates or other circumstances necessitate changes in such Allowances, the Agent shall recommend to the Authority appropriate adjustments thereto. 16. The Agent shall reexamine, et least annually, Family income, composition and the extent of HUD-allowed expenses, allowances and deductions and advise the Authority with respect to its recommendations as to appropriate adjustments in the amounts of Family contributions and payments. 17. In performing its duties and responsibilities hereunder, the Agent and the Authority, hereby assure and certify that: (a) They will comply with Title VI of the Civil Rights act of 1964, as amended, Title VIII of the Civil Rights Act o 1968, as amended, Executive Order 11063, Section 3 of the Housing and Urban Development Act ol 1968, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, all of whic~ promote equal opportunity. (b) In establishing the criteria for the selection of the Family, neither the Authority, the Agent nor the Owne~ will utilize preferences which are based on (1) the identity or location of the housing which is occupied ol proposed to be occupied or (2) upon the length of time the applicant has resided in the jurisdiction. The Authority and its Agent and the Owner shall treat nonresident applicants who are working, or have been notified that they are hired to work in the State of Virginia, as residents of the State of Virginia. (c) If the proposed Comprehensive (CHAS), and/or participate in the employment. project is to be located within the area of a local Housing Assistance Plan (HAP), Homeless Assistance Plan (CHAP), Comprehensive Housing Affordability Strategy local housing g~als, the Agent will take affirmative action to provide opportunity to Program to persSh' s expected to reside in the community as a result of current or planned 18. In cases where the holder/participant has exercised their right of portability, the Agent may assist with the administration of these units outside its normal area of operation. Compensation for the administration o! such subsidy will include an initial servicing fee of $50.00 for each subsidy unit. 19. The Agent shall furnish such information or reports with respect to the administration of this Agreement as the Authority may from time to time deem necessary or appropriate. 20. No member, officer, employee of the Authority, no member of the governing body of the locality, and n= other public official of such locality who exercises any functions or responsibilities with respect to the units leased under the Program and the ACC, during his tenure or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or any proceeds or benefits arising therefrom. 21. This Agreement may not be assigned by the Agent without the prior written consent of the Authority. 22. This Agreement shall be construed under and governed by the laws of the Commonwealth of Virginia. 23. Non-expendable equipment purchased and expensed solely for the Program must be turned over to the Authority should the Agent elect to discontinue participation in the Program. Reimbursement for equipmenl particularly utilized by both the Program and local programs will be determined based upon the amount expenses charged to such equipment as prescribed and calculated by the Authority. 24. As compensation for its services rendered hereunder, and for the cost and expenses incurred by the Agent, the Authority shall pay to the Agent a monthly fee of $23.12 per unit, per month, which may be revised by Addendum to this Agreement. Notwithstanding any.other provisions of this Agreement, and/or Addendum to this Agreement, in the event HUD terminates or reduces the Amount Received, the compensation paid by the Authority to the Agent for its services rendered hereunder and for the costs and the expenses incurred by the Agent shall be likewise reduced on the effective date as determined by HUD. Since the Authority shall consider adjustments to this fee if necessary during the term of this Agreement, it is the Agent's responsibility to maintain accurate records of expenses incurred. 25. The Agent shall maintain complete and accurate books of account and records for the Program in accordance with the Authority,s requirements. The Agent shall furnish the Authority with such financial and Program reports, records, statements, and documents at such times and in such form, and accompanied by such supporting data as required by the Authority. 26. The Authority, HUD, and the Comptroller General of the United States, or their duly authorized representatives, shall have full and free access to all the books, documents, and records of the Agent relevant to administration of the Program, and shall have the right to audit and to make copies, and the Agent shall engage and pay an independent public accountant to conduct audits if required to do so by the Authority. The costs of audits required by the Authority may be charged against Program receipts. ' ,." ' All notices required he~ I~~' shall be in wdting and delivered '"~d or by mail, postage prepaid, and, if to the Ab'thority, drawn to the attention of Hunter L. Jacobs, Director of ~dultifamly Special Programs, Virginia Housing Development Authority, 601 South Belvidere Street, Richmond, Virginia 23220, and if to the Agent, drawntotheattentionof: Lane B. Ramsay, County Administrator, Chesterfield County, P.O. Box 40, Chesterfield, Virginia 23832 IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed by their duly authorized officers or agents as of the day and year VIRGINIA HOUSING BY: TITLE: DATE: /j'~t above written. Hunte Directol~..r. ~lacobs ' ~cial Programs of Multifam~ AGENT: BY: TITLE: Chesterfield County .. Lane B. Ramses/, County Administrator DATE: sEE ATTACHED ADDENDUM ViRA~ilxriHOUS1NG DEVELOPMENT AUTHORITY STRATIVE SERVICES AGREE~ ~NT SECTION 8 RENTAL CERTIFICATE AND RENTAL VOUCI-IER AND MODERATE REHABILITATION HOUSING ASSISTANCE'PAYMENTS PROGRAM ADDENDUM Notwithstanding any provisions in the Agreement to the contrary, the Authority and Agent agree to modify the terms of the Agreement as follows: 1. The third sentence of numbered paragraph 2 of the Agreement is hereby modified by adding the following language at the beginning of the sentence: "To the extent requked by state law". Further, nothing in the Agreement or this Addendum shall be construed to be a waiver of the Agent's sovereign immunity or an imposition upon the Agent ofrespondeat superior liability. 2. The continuation of the terms, conditions and provisions of this Agreement beyond the Agent's current fiscal year (which expires on June 30, 2000) is subject to approval and ratification by the Agent's Board of Supervisors and appropriation of the necessary money to fund the Agent's obligations under this Agreement for each succeeding year. Should the Agent's Board of Supervisors fail to appropriate necessary funding, the Agent may terminate this Agreement or any unfunded portion of this Agreement, without incurring any penalty, liability or additional costs. 3. This Agreement and Addendum are subject to approval and ratification by the Agent's Board of Supervisors at its July 28, 1999 regularly scheduled meeting. IN WITNESS WHEREOF, the parties hereby have caused these presents to be executed by their duly authorized officers or agents as of the day and year first above written. VIRGINIA HOUSING DEVELOPMENT AUTHORITY BY: Hunter L. Jacobs TITLE: Director of Multifamily Special Programs DATE: CHESTERFIELD COUNTY BY: TITLE: Lane B. Ramsey, County Administrator Date: 1914:23295.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page .! of i Meeting Date: July 28, 1999 Item Number: 8.D.28. Subject: Cancellation of September 22, 1999 Meeting of the Board of Supervisors County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Summary of Information: Several members of the Board have expressed a desire to cancel the normal second meeting of the Board of Supervisors on September 22, 1999. Since the calendar was set at the organizational meeting in January, the Board would have to formally move to cancel the September meeting. Preparer: ~ ~ Title: County Attorney Steven L. Micas 0800:45723.1 Attachments: [DYes IINo 1# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of Meeting Date: July 28, 1999 Item Number: 10.A. Subject; Planning Commission Review of Central Area Plan County_ Administrator's Comments: County_ Administrator; Board Action Requested: For Information. No action required Summary_ of information: As requested by the Board of Supervisors, the Planning Commission reviewed the Central Area Plan'~ land use designation for a specific geography along Route 10 near the intersection of Omo Road/Irongate Road and the intersection of Route 10 and Cogbill Road (the attached map highlights the area reviewed). The Planning Commission has studied and discussed staff's review and has concluded that the land use designated for this specific area in the Central Area Plan is appropriate. It should be noted that the review process included two (2) citizen meetings that were open to the public. The Planning Commission recommends that the land use designation for the reviewed geography remain as designated in the Central Area Plan. '-~homas E. Jac~ Attachments: Yes ~-~ No Title: Director of Plannin ~ D:DATA/AGENDA/1999/JULY2899.1/GOK CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ! of ~ Meetin~ Date: Item Number: iO.B. Report On: Developer Water and Sewer Contracts Background: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary_ of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: County Administrator: Attachments: Prepared By: Yes 98-0132 Mount Vernon Mini Storage - Huguenot Road Mount Vernon Self Storage L.C. Virginia Sprinkler Company, Inc. Water Improvements - Wastewater Improvements - Midlothian No $6,418.00 $5,000.00 Agenda Item July 28, 1999 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0163 Lyndhurst Section 2 at Longmeadow Godsey Properties Godsey and Son, Inc. Water Improvements - Wastewater Improvements - Bermuda $38,790.00 $63,934.00 98-0232 Anderson's Forge, Section 2 Builder Resources and Development Co., L.C. Bookman Construction Company Water Improvements - Wastewater Improvements - Clover Hill $55,940.00 $60,255.00 98-0351 Ironbridge Mini Storage 11115 Ironbridge Road Dominion Mini Warehouse, LLC Shoosmith Brothers Construction Co., Inc. Water Improvements - $21,276.00 Wastewater Improvements - $3,360.00 Bermuda 98-0383 Theater and Retail at Commonwealth Center Faison-Commonwealth Centre LP F. L. Showalter, Inc. Water Improvements - Wastewater Improvements - Matoaca $63,463.00 $43,050.00 Agenda Item July 28, 1999 Page 3 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0400 Best Buy @ Chesterfield Plaza Consolidated Sales Company, Inc. Ward and Stancil, Incorporated Water Improvements - Wastewater Improvements - Midlothian $76,158.00 $76,374.00 98-0410 Park Lee/Winchester Greens Daycare Affordable Residences in Chesterfield II, Inc· Godsey and Son, Inc. Water Improvements - Bermuda $24,577.00 99-0009 Rivers Bend Club Crest, Section 2 Rivers Bend L.P. R.M.C. Construction Company Water Improvements - Wastewater Improvements - Bermuda $62,415.00 $75,202.00 99-0053 Bayhill Pointe, Section 8 Bayhill Development Corporation Coastal Utilities, Inc. Water Improvements - Wastewater Improvements Matoaca $15,206.69 $35,618.70 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: July 28, 1999 Item Number: 10.C. Su~ect: Status of General Fund Balance, Reserve for Future Capital District Improvement Fund, and Lease Purchases County Administrator's Commen~: Projects, County Administrator: Board Action Requested: Summary of Information' Lane B. I~msey - Attachments: Yes ~-~ No County Administrator CHESTERF1F~LD COUNTY GENERAL FUND BALANCE July 1, 1999 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/99 FY2000 Budgeted Beginning Fund Balance * $28,440,900 * Pending audit results. Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT July 1, 1999 Description Amount Balance FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999 4/28/99 FY2000 Budgeted Addition 8,034,500 8,633,743 4/28/99 FY2000 Capital Projects (7,120,900) 1,512,843 DISTRICT IMPROVEMENT FUNDS July 1, 1999 District Prior Years FY2000 Carr~ Over* Appropriation Funds Used Balance Bermuda $19,428 $38,500 Clover Hill 108,410 38,500 Dale 41,494 38,500 Matoaca 53,542 38,500 Midlothian 100,906 38,500 County Wide 0 13,500 $0 0 0 0 $57,928 $146,910 $79,994 $92,042 $139,406 $13,500 *Pending outcome of audit results Prepared by Accounting Department June 30, 1999 Date Began 12/88 Description SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED ANDEXECUTED Airport State Police Hangar Additions County Warehouse Total * 12/93 Real Property Lease/ Purchase 09/96 04/99 School Technical Center Printing Press Public Facility Lease Juvenile Courts Project $128,800 331,200 460,000 17,510,000 80,649 16,100,000 Date Ends 12/00 12/01 11/99 11/19 Outstanding Balance 06/30/99 $ 22,524 57,918 80,442 5,905,000 9,523 16,100,000 TOT~ ~PRO~D AND E~C~ED $34.150.64~9 $22.094.96~5 PENDING EXECUTION None *Second Refunding of Certificates of Participation, Series 1985 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 10.m. Subject: Roads Accepted into the State County Administrator's Comments: Secondary System County Administrator: Board Action Requested: Summary of Information: Preparer: ~ ~ Lisa H. Elko Attachments: Ycs -~No Title: Clerk to the Board 0 0 0 0 .... ~ ~ 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 14.A. Subject: Resolution Recognizing the Implementors of Meadowbrook Area Community Initiative County_ Administrator's Comments: County. Administrator: ~ Board Action Requested; Adopt Attached Resolution Summary_ of information: In February of 1997, the Board of Supervisors adopted the Meadowbrook Area Community Initiative as a component of the Central Area Plan. The main goals of the Community Initiative are to create a sense of community; build neighborhood serf-sufficiency; ensure the delivery of County services in a coordinated and focused manner; and build partnership among residents, businesses and the County. A group of residents, businesses and County employees have formed a partnership and have worked to achieve the Community Initiative goals. Mr. Daniel would like the Board to recognize the effort and the people who have worked to maintain a high quality of life in the Meadowbrook Area Community. Preparer:~~ ~ Thomas E. Jaco Title: D/rector of Planning Attachments: Yes No RESOLUTION RECOGNIZING THE MEADOWBROOK AREA COMMUNITY INITIATIVE PARTNERSHIP Whereas: In February of 1997, The Board of Supervisors adopted the Meadowbrook Area Community Initiative as a component of the Central Area Plan; and; Whereas: The main goals of the Meadowbrook Area Community Initiative are to create a sense of community; build neighborhood self-sufficiency; ensure the delivery of County services in a coordinated and focused manner; and, build partnership among residents, businesses and the County; and; Whereas: The Dale District School Board Member, Beth Davis and the Dale District Planning Commissioner, Kelly Miller have offered energetic and enthusiastic support to the community in its efforts to achieve the Community Inifiative's goals; and; Whereas: Meadowbrook Area Community residents, business people, realtors, County employees and School Board employees have formed a parmership that is committed to actively and positively maintain a high quality of life in the Meadowbrook Area Community; and; Whereas: Through the efforts of The Community Initiative Partnership a great many proactive projects have been successfully undertaken, including, among others, the following: · The streetscape beautification project on Hopkins Road and Meadowdale Road that includes tree plantings, sidewalks and decorative streetlights thus providing a sense of community; · The development of several marketing products highlighting the great quality of life in the Meadowbrook Area; · The pilot project: Neighbor to Neighbor, a self-inspection property maintenance program using community volunteers to maintain healthy neighborhoods; A folder providing information on the five elementary schools: Hopkins; Falling Creek; Beulah; Bensley; and Hening; the middle school: Falling Creek; and, the high school: Meadowbrook High School; that provide the Meadowbrook Area children an excellent educational opportunity; and, The annual community Fall Festival that will take place this year on Saturday, October 23 Now, Therefore, let it be resolved, that the Chesterfield County Board of Supervisors recognizes that The Meadowbrook Area Community Initiative Partnership has, through hard work and positive, proactive actions, achieved the goals of the Meadowbrook Area Community Initiative as outlined in the Central Area Plan and in doing so, has greatly contributed to the quality of life in the Meadowbrook Area Community and Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 14. B. 1. Subject: Resolution Recognizing Ms. Linda Shaw, Member of the Health Center Commission of Chesterfield County, Representing the County at Large for her Contributions as a Health Center Commission Member County. Administrator's Comments: County Administrator: / Board Action Requested: Request the Board of Supervisors adopt the attached resolution for Ms. Shaw and present it at the July 28, 1999 Board meeting. Summary of Information: Ms. Linda F. Shaw has faithfully served as a member of the Lucy Corr Nursing Home Transition Committee, established June 24, 1992 by the Board of Supervisors. She also served as a member of the Chesterfield County Health Center Commission, representing the County at Large from February 1993 to June 1999. Preparer: .~~~~ Title: Administrator of Nursing Home J Jacob Mast Attachments: RECOGNIZING MS. LINDA F. SHAW FOR HER SERVICE TO THE HEALTH CENTER COMMISSION OF CHESTERFIELD COUNTY WHEREAS, Ms. Linda F. Shaw served as a volunteer member of the Chesterfield County Health Center Commission from February 1993 through June 1999, representing the County at large with an unselfish quality and energy that is to be admired by all; and WHEREAS, Ms. Shaw brought to the Commission extensive experience in health care management which includes Executive Director of United Behavioral Systems; Director for Blue Cross/Blue Shield of Virginia; and Administrator for Qual Choice; Charlottesville, Virginia; and WHEREAS, during Ms. Shaw's tenure as a member of the Health Center Commission Transition Committee, she investigated such issues as maintaining high quality health care; employee benefits; and support services; and assisted in leading Lucy Corr Nursing Home through a successful transition from a department of Chesterfield County to an independent Health Center Commission; and WHEREAS, Ms. Shaw participated as a member of the Nursing Home's New Building Change Order Committee, Benefit and Compensation Sub-Committee and Policy Committee where she rendered considerable knowledge and expertise; and WHEREAS, Ms. Shaw exhibited a caring attitude for Lucy Corr Nursing Home residents, employees, family members and citizens of the community, by carefully considering the votes she cast and/or decisions rendered and promoted a cooperative and caring environment for those we serve; and WHEREAS, due to the magnitude of Ms. Shaw's dedication, loyalty and involvement, credit has been brought not only upon herself, but also to Chesterfield County, the Chesterfield Health Center Commission and Lucy Corr Village. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding contributions of Ms. Linda F. Shaw and extends, on behalf of its members, the Health Center Commission, Lucy Corr Village and the citizens of Chesterfield County, their appreciation for her service and dedication to improving the quality of life of those we serve. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Shaw and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Meeting Date: July 28, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: 14. B. 2. Page 1 of 1 Subject: Resolution Recognizing Mr. Frasier Brickhouse, Member of the Health Center Commission of Chesterfield County, First Representing Matoaca District, Later Representing the County at Large for his Contributions as a Member of the Health Center Commission County. Administrator's Comments: County Administrator: ~ /._// 6:Ld.-~-~A~' /~ Board Action Requested: Request the Board of Supervisors adopt the attached resolution for Mr. Brickhouse and present it at the July 28, 1999 Board meeting. Summary of Information: Mr. Frasier Brickhouse served as a member of the Chesterfield County Health Center Commission serving first as a representative of Matoaca District and later serving the County at Large from February 1993 to June 1999. Preparer: . . . Title: ff"" Jacob Mast Administrator of Nursing Home Attachments: Yes ~-~ No RECOGNIZING MR. FP~ASIER W. BRICKHOUSE FOR HIS SERVICE TO THE HEALTH CENTER COMMISSION OF CHESTERFIELD COUNTY WHEREAS, Mr. Frasier W. Brickhouse served as a volunteer member of the Chesterfield County Health Center Commission from February 1993 through June 1999, first as a representative of the Matoaca District and later serving the County at large with an unselfish quality and energy that is to be admired by all; and WHEREAS, Mr. Brickhouse brought to the Commission extensive experience in financial management which includes Instructor, Northampton County High School; Analyst, Standard Oil Company; and Dean, School of Business, Virginia State University; and WHEREAS, dur.ing his tenure with the Health Center Commission, Mr. Brickhouse participated as a member of the Nursing Home's Budget Committee and Marketing Committee where he shared his considerable knowledge and expertise; and WHEREAS, Mr. Brickhouse carefully considered the votes he cast and/or decisions rendered, and promoted quality service in a cost effective manner to those we serve; and WHEREAS, due to the magnitude of Mr. Brickhouse's dedication and loyalty, credit has been brought not only upon himself, but also to Chesterfield County, the Chesterfield Health Center Commission and Lucy Corr Village. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding contributions of Mr. Frasier W. Brickhouse and extends, on behalf of its members, the Health Center Commission, Lucy Corr Village and the citizens of Chesterfield County, their appreciation for his service and commitment to improving the quality of life of those we serve. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Brickhouse and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meeting Date: July 28, 1999 Item Number: 14. C. Subject; Resolution Recognizing Rear Admiral Daniel H. Stone County. Administrator's Comments: County . tministn, to,': Board Action Requested: Adoption of attached Resolution Summary. of Information; Mr. Ramsey requested that the attached Resolution be adopted. In recognition of Rear Admiral Stone's exemplary service with the United States Navy, including his assiglunent with the Defense Supply Center Richmond, which he is leaving to assume command of the Defense Logistic Support Command, Defense Logistics Agency at Fort Belvoir, Virginia. Preparer: ~~.~¢.~~ "~ ' .~~%~.7~ ~onaldJ. K~pe( \ ?? -- Title: Director, Public Affairs Attachments: Yes ~-~ No Resolution Recognizing Rear Admiral Daniel H. Stone WHEREAS, Rear Admiral Daniel H. Stone was commissioned an ensign in the United States Navy in 1971; and WHEREAS, he has had a distinguished and illustrious career aboard ships of various types and in a wide variety of shore assignments; and WHEREAS, these assignments have included, most recently, command of the Defense Supply Center Richmond; and WHEREAS, Rear Admiral Stone's decorations include the Legion of Merit with Gold Star, the Navy Meritorious Service Medal with three gold stars and various personal and command awards; and WHEREAS, Rear Admiral Stone's service to the nation has been a source of pride to Chesterfield County and the Metropolitan Richmond Area; and WHEREAS, Rear Admiral Stone will be leaving Defense Supply Center Richmond in August 1999 to assume command of the Defense Logistics Support Command, Defense Logistics Agency at Fort Belvoir, Virginia ; and WHEREAS, it is fitting that we recognize Rear Admiral Stone's exemplary service and extend to him and his wife, Donna, our best wishes as they leave Chesterfield County. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors wishes Rear Admiral Stone continued success and ~tFair winds and following seas" at his new post. JUL-~2-1999 18:38 DSCR-D 884 ~79 4899 P.01×01 DANIEL H. STONE Rear Admiral, Supply Corps United States Navy Rear Admiral Daniel H. Stone commands the Defense Supply Center Richmond, Va., a primary level field activity of the Defense Logistics Agency, Fort Belvoir, Va. Commissioned an ensign in the United States Navy upon graduation from Villanova University in 1971, Rear Admiral Stone attended Naval Supply Corps School in Athens, Ga. At sea, he served as supply officer oft. he aircraft carrier, USS RANGER, (CV 6I), 1987-89, and the nuclear guided missile cruiser, USS LONG BEACH (CGN 9) from 1982-84; and as the aviation supply officer in the aircraft carrier, USS CONSTELLATION (CV 64) from 1976-78. During these sea tours, which involved deployments tn the Western Pacific and the Indian Oceans, he qualified as a naval aviation supply officer. Re, ar Admiral Stone's shore assignments have included force supply officer, Commander, Naval Air Force, U. S. Pacific Fleet, San Diego, Calif., 1993-95; director, Supply Policy and Financial Management, Naval Air Systems Command, Washington, D.C., 1991-93; director, Navy Stock Fund, Naval Supply Systems Command, Washington, D.C., 1989-91; director, Inventory Control, Naval Supply Center, San Diego, Calif., 1984-87; material officer, Naval Air Rework Facility, North Island, Calif., 1980-82; F-14 weapons manager, Aviation Supply Office, Philadelphia, Pa., 1975-75; and aviation support officer, Naval Air Station, Cubi Point, Republic of the Philippines, 1972-74. He came to Defense Supply Center Richmond in August 1997 after an assignment as the deputy commander for Fleet Logistics Operations, Naval Supply Systems Command, Mechanicsburg, Rear Admiral Stone holds a master of science degree in business administration from the University of Florida· His decorations include the Legion of Merit with Gold Star, the Navy Meritorious Service Medal with three gold stars and various personal and command awards. He and his wife, Donna, are from Phoenixville, Pa., and have two daughters, Christine Stone Hurley, and Melissa. JUL-22-19gg ~0:46 804 2?9 4099 TOTAL P.O1 P. O1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: July/28, 1999 Item Number: 14.D. Subject: Recognizing Charles Andrew Mason, Adam James Barker, and Joshua Preston Mulford all from Troop 800, Sponsored by Bethel Baptist Church; Donald J. Young, Troop 880, Sponsored by Beulah United Methodist Church; Douglas Alan Donovan, Troop 922, Sponsored by Bermuda Hundred United Methodist Church; Jonathan R. Pavlik, Troop 829, Sponsored by Saint Matthias' Episcopal Church; and M. Ryan Traylor, Troop 806, Sponsored by Woodlake United Methodist Church Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: ~~~ Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Mason, Mr. Barker, Mr. Mulford all of Troop 800; Mr. Young, Troop 880; Mr. Donovan, Troop 922; Mr. Pavlik, Troop 829; and Mr. Traylor, Troop 806 upon attaining rank of Eagle Scout. Ail will be present at the meeting, accompanied by members of their family, to accept the resolutions. Bermuda District Donald J. Young ~ Parents: Robert & Mary Midlothian District Charles Andrew "Andy" Mason Parents: Jim & Betty Douglas Alan Donovan f Parents: Bob & Joan Matoaca District Joshua Preston Mulford Parents: Hudson & Paula M. Ryan Traylor~~''~ Parents: Mike & Ellen Preparer: Lisa H. Elko Attachments: Yes Title: Adam James Barker Parents: James & Debbie Jonathan R. Pavlik Parents: Robert & Claudine Clerk to the Board WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Charles Andrew Mason, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Andy is indeed a member of a new generation of prepared young citizens' of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Charles Andrew Mason and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Adam James Barker, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the ScoUting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Adam is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Adam James Barker and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Joshua Preston Mulford, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Josh is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Joshua Preston Mulford and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. BoYce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Donald J. Young, Troop 880, sponsored by Beulah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Donald is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Donald J. Young and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Douglas Alan Donovan, Troop 922, sponsored by Bermuda Hundred United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Douglas is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Douglas Alan Donovan and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was ~founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Jonathan R. Pavlik, Troop 829, sponsored by Saint Matthias' Episcopal Church, has accomplished those high standards of commitment and has.reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Jonathan is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Jonathan R. Pavlik and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. M. Ryan Traylor, Troop 806, sponsored by Saint Matthias' Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Ryan is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. M. Ryan Traylor and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: July 28, 1999 Item Number: 16.A. Subject: Public Hearing to Consider Adoption of an Ordinance Permitting Citizens to Request the Establishment of"No-Wake" Zones on Lake Chesdin County Administrator's Comments: Board Action Requested: Consider adoption of ordinance allowing the establishment of"no-wake" zones on Lake Chesdin. Summary_ of Information: A resident in the Eagles Cove Subdivision on Lake Chesdin has asked the Board to support the establishment of a "no-wake" zone on Lake Chesdin by the State Department of Game and Inland Fisheries (the Department). State law provides that such zones can be established only after a locality has adopted an ordinance allowing such zones to be created. The Board of Supervisors scheduled a public hearing for today to consider such an ordinance and to consider an application to establish a new "no-wake" zone on Lake Chesdin. (See attached map showing requested zone and existing zones). Attached is a proposed ordinance that follows the Department' s regulations. It provides that the Department has final approval authority for "no-wake" zones, and the person requesting the establishment of such a zone will bear all costs associated with its creation and the maintenance of the required buoys. StatTrecommends adoption of an ordinance allowing the establishment of"no- wake" zones in Lake Chesdin. Preparer: ~ ~ ~7--~t~3 Title:County Attorney Steven L. Micas 2014(00):44415.2 Attachments: · Yes [] I #" I AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 14-25KELATING TO LAKE CHESDIN BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 14-25 of the Code o_f the County of Chester_field, 1997, as amended is amended and re-enacted to read as follows: Sec. 14-25. Lake Chesdin, restrictions on recreational or other use. ooo Any person desiring to place "no wake" buoys along waterways in the County shall first obtain approval from the Board of Supervisors and the Virginia Department of Game and Inland Fisheries (the "Department"). (i) A completed "Application for Establishment of Regulatory_ Markers on Public Waters of Virginia," available from the Department, shall be submitted to the Board. (2) After notice and a public hearing, the Board shall vote to approve or disapprove the application. (3) If the Board approves the request, the application shall be forwarded to the Department for final approval. All markers approved by the Board and authorized by the Department shall be installed and maintained at no expense to the Board or Department and shall conform to the specifications, standards and conditions established b_~ the Department. Any person who violates any provision ofthis section shall be guilty of a misdemeanor, punishable by a fine of not more than $50.00. This section shall not apply to any person performing any official duty pertaining to the operation or maintenance of Lake Chesdin or the George F. Brasfield Dam, the enforcement of this section, or any law-enforcement or emergency rescue duties. 2014:44418.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: July 28, 1999 Item Number: 16.B. Subject: Public Hearing to Consider Adopting a "No-Wake" Requirement for a Portion of Lake Chesdin County Administrator's Comments: County Administrator: Board Action Requested: Consider Adopting a "No-Wake" Requirement for a Portion of Lake Chesdin Summary of Information: Residents surrounding a cove in Eagles Cove Subdivision have asked the Board to support the establishment ora"no-wake" zone on Lake Chesdin by the State Department of Game and Inland Fisheries (the Department). (See attached request.) All of Lake Chesdin is within Chesterfield County. Before the state can impose "no-wake" zones, the affected locality must hold a public heating and forward the application to the Department. A public hearing has been advertised for today to consider the residents' request. A proposed resolution supporting the establishment of the "No-Wake" zone is attached to this agenda item for the Board's consideration. Staff recommends approval of the application for a no wake zone in Lake Chesdin. Steven L. Micas Attachments: · Yes [] No Title: County Attorney 2014:44185.1 RESOLUTION REQUESTING THE ESTABLISHMENT OF A ("NO-WAKE") MARKER ON LAKE CHESDIN, A CHESTERFIELD COUNTY PUBLIC WATERWAY WHEREAS, Section 29.1-744 of the Code of Virginia, 1950, as amended, allows persons to request the establishment of "no-wake" zones on public waterways by submitting an application to the County for placement of "no-wake" markers; and WHEREAS, state law further requires that the County forward the application to the State Department of Game and Inland Fisheries for final approval; and WHEREAS, Martin B. McNulty, on behalf of several Eagle Cove Subdivision property owners, has submitted an application for a "no-wake" maker on the cove between Oak River Court and Ivan Road, all locations within Lake Chesdin, a public waterway located in Chesterfield County; and WHEREAS, Mr. McNulty's application explains that the "no-wake" markers are needed for safety and ecological reasons, as well as to prevent the destruction of personal property; and WHEREAS, the County adopted an ordinance allowing for the establishment of"no wake" zones on May 26, 1999; and WHEREAS, a public hearing was duly noticed and held on June 23, 1999 to receive public comment on Mr. McNulty's application. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chesterfield County that the application for a regulatory marker ("no-wake") on Lake Chesdin as described fully in the attached application shall be forwarded with the approval of this Board to the Director of the State Department of Game and Inland Fisheries for final approval. 0414:44186. I Chesterfield County Administrator P.O. Box 40 Chesterfield, VA. 23832 21 December 1998 Dear Mr. Lane B. Ramsey, I request your assistance in obtaining authority to place a standard SLOW - NO WAKE Regulating Ma~ker at the entrance to our cove in Lake Chesdin between the Eagle Cove cul-de-sacs of Oak River Court and Ivan Road, as depicted on the attached sketches. Justification for this request/s to reduce the fast traffic of undisciplined boaters, including some sport fishermen, who do not decelerate until well inside the mouth of the cove and often leave the cove at nearly full throttle. This recklessness results/n the following: a. Extreme danger to swimmers in the cove. b. Excessive errosion due to the high wakes so close to the shore of the cove as well as an/ncrease of silt in the water which otherwise would be much clearer. c. Potential damage to cove-moored boats wfiich, though secured, are tossed about unnecessarily against thier piers due to high wakes. d..4n unnecessaqr increase in noise levels ! would supply the marker and, as d/splayed in an attachment, I would anchor it no further into the lake than behind a line. between the point of my lot #79 and the point of lot #33 across the cove and approximately 125 feet ~om each point. If any further data is required please contact me at my home address below or at my home telephone #804-590-2101. Respectfully, Martin P McNulty 20238 Oak River Ct. Petersburg, Va. 23803 Z44 Date of' Application COMMONWEALTH OF VIRG~ OF AND FtSHiSUES Application for Establishment of Regulatory Markers on Public Waters of'Virginia Proposed Date of Installation A. APPLICANT 1. Name of Political Subdivision or Agency Telephone Number Name and address of individual to be responsible for installation and maintenance 144 ~T7 '~/~- /$tcM ccc z'~ Daytime Telephone Numbe~ B. NECESSITY OF REASON FOR REQUESTED MARKERS 1. Attach a letter addressed to Boating Coordinator, Department of Game and inland Fisheries, Box 11104, Richmond, VA. 23230, explaining conditions which make such markers nec~sary. 2. Political subdivision - anach a copy of the public notice and proposed regulation or ordinance, which has been issued prior to this application. C. LOCATION OF MARKERS - Body of Water 1. Attach a copy of a map, chart section, or drawing to a scale which will readily depict the proposed zoned area to its surroundings showing the location of each marker to be placed in the water and ks relation to nearby channels and water patterns. Have inset or attachment showing type of marker to be used at each location. D. MARKERS - Type and Number of Markers 1. Ail markers must conform to SPecification as listed in Rules for Establishment )of Uniform Regulatory Markers. State below names of manufacturer ofcormmerdal markers that will be used, or, if obtained otherwise, indicate source. E. CEI~.TIFICATION The applicant hereby agr~s and certifies that 'all markers authorized by the Department will be installed and maintained at no expense to the Department; that all such markers will corff'orm to the .. specifications, standards and conditions as set forth in "Rules for Establishment of' State Uniform Ke~latory Markers on Public Waters of Virginia" and may be inspected at any time, without prior notice, by authorized personnel Should markers not be maintained in sati~acrory condition, the Department may order them removed at no e.,~ense to the Department. The applicant agrees that the Depa~u~errc of'Game and Inland Fisheries wr21 not he held liable with respe= m any and kll claLms that may re~lt fi.om the inmllarion and maintenance of'such markers and the maridng of'any does .or on ,ey any exclmi,,e pri le es./-,, (Title) INSTRUCTIONS: Mail this application with supporting documents to: Boating Education Coordinator, Department of Game and Inland Fisheries, Box 11104, Richmond, VA'23Z30-t 104 >.,~, Orr m~ 0 --J t- × e- ;~40 P.O. Box B5333 of Media General Richmond, Vk~in~a 23293~00~ not a bXL Please pay from invoice} CHES~RF1ELD CO.BO. SUPV ATTN LISA ELKO BOA~ OF SUPERVISORS CHES LD VA 23832 220806 07/21/1999 07/21/19 121 TAKE NOTICETAKE NOTICE THAT ~ BOARD 2.00 x 1Z00 110.64 ATTACH re persons affected, may ap* ~o-Wa~" ~e on t~e cove ~ ~e Chain. ' ~la ~ t~ C~ ~m~is~- r~gh ~dav. , HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the at~ached TAKE NOTICETAKE NOTIC was published by Richmond Newspapers, inc. in lhe C~ly of Rich'°nd, state of Virginia, on th~ fOXowMg dates: ~ ' 07/21/1999 The first insertion being given... 07/21/1999 Sworn to and subscribed before me this State of Virginia City of Richmond Nly CommissiOn expires 03/31/01 Supervisor HIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Meetin~ Date: July 28, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: 16.C. Page lof 1 Subject: Public Hearing to Consider an Amendment to the Thoroughfare Plan - East/West Road County Administrator's Comments: County Administrator: Board Action Requested.: A public hearing is scheduled to consider an amendment to the Thoroughfare Plan. Summary of information: The Board of Supervisors requested the Planning Commission to consider deleting from the Thoroughfare_Plan the proposed east/west arterial between Second Branch Road and Riverway Road. On May 18, 1999, the Planning Commission recommended approval of an alternative alignment of the east/west road, if at all possible. Since the Planning Commission's action, the developer of Second Branch ._.Subdivision has prepared and submitted to the County road construction plans for development of Section 5. If developed, this subdivision would block the corridor for the alternative alignment. Recommendation: Staff recommends the original alignment of the east/west road between Second Branch and Riverway Roads be retained. District: Matoaca Preparer: /~j~¢~~ Title: 'Ry McCracken ' Agen407 Attachments: Yes ~-] No Director of Transportation ,I I ATTACHMENT A ~ 2 0 I ATTACHMENT 'l ATI~ACHMENT C CURRENT ALIGNMENT "'-- "' ALTERNATE ALIGNMENT CARTERS MILL SUBDIVISION __ SECTION SECOND BRANCH SUBDIVISION SE~ONS 1 & 2 SEC~ONS 3 & 4 A~AC~ENT D /l ALTE~ATE ALIGNMENT BOARD OFSUPER~SORS HARRY G. DANIEL CHAIRMAN DALE DISTRICT ARTHUR $. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, !11 BERMUDA DISTRICT RENNY BUSH HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT P.O. Box 40 CHESTERFIELD, VIRGINIA 238L_ ~040 MEMORANDUM LANE B. RAMSEY COUNTY ADMINISTRATOR To: From: Date: Subject: Chesterfield County Planning Commission R.J. McCracken, Director of Transportation ¢/t~/ April 13, 1999 Thoroughfare Plan Amendment - East/West Road At their February 24, 1999, meeting, the Board of Supervisors requested that the Planning Commission consider deleting the proposed east/west arterial between Second Branch Road and Riverway Road from the Thoroughfare Plan. Staff recommends that this road remain a part of the Plan. In the mid-1980's, staff began to develop the Thoroughfare Plan. The Plan identifies existing and proposed roads for a highway network that will accommodate the County's long term transportation needs. After many public meetings and heatings, the Board of Supervisors adopted the Thoroughfare Plan in June 1989. The Plan includes an east/west major arterial, with a recommended right of way width of ninety (90) feet, extending approximately eleven (11) miles from Beaver Bridge Road in the west to Woodpecker Road in the east (Attachment A). This proposed road is located approximately halfway between and parallel to Beach Road and ]Liver Road. This road is included in the Plan to provide another continuous east/west roadway for this part of the County and to serve as a "collector road" for area development. The road is part of a planned Countywide "grid" system which was designed to distribute traffic and provide alternate travel routes to different areas of the County. Without the section of the east/west road between Second Branch Road and Riverway Road, other roads (such as River Road, Rivenvay Road, Beach Road, and Second Branch Road) will have to handle the increased traffic volumes as the County continues to develop. Deleting this two (2) mile link begins to dismantle the north/south and east/west "grid" system that the Thoroughfare Plan was intended to create. Providing a FIRST CHOICE community through excellence in public service. Thoroughfare Plan A~ne.nent - East/West Road April 13, 1999 Page 2 In the area bounded by River Road, Riverway Road, Beach Road, and Second Branch Road, there are approximately 460 recorded/proposed lots and 1,000 undeveloped acres. The Southern and Western Area Plan for "Build-Out" suggests the undeveloped acreage should be developed as a Nei~borhood Mixed Use Center, and residential uses at a density of from 1.01 to 2.5 units per acre (Attachment B). Based on single-family.trip rates and a maximum density of 2.0 units per acre on the entire undeveloped acreage, full development of the area bounded by River Road, Riverway Road, Beach Road, and Second Bran8h Road could generate approximately 21,000 average daily trips. Based on single-family trip rates and a maximum density of 1.0 unit per acre on the entire undeveloped acreage, full development of this same area could generate approximately 13,000 average daily trips. As is the case in many other parts of the County, the east/west Thoroughfare Plan road in this area extends through properties that are suggested for residential development in the County's Comprehensive Plan.. A part of the east/west road (approximately one half (~,5) mile) extends through Carters Mill Subdivision. The rezoning for Carters Mill Subdivision was approved by the Board of Supervisors in June 1988. During the rezoning, staff identified the need for an east/west road through the property. When the first tentative was being considered, staff recommended including the east/west road based on the "Draft" Thorollghfare Plan. Anticipating that this east/west road would carry a higher volume of traffic than typical subdivision streets, staff recommended an additional setback for lots fronting the road. The first tentative for Carters Mill Subdivision was approved by the Planning Commission in July 1988, and included the east/west Thoroughfare Plan road. Part of the east/west road was constructed in conjunction with the developme~nt of Caners Mill Subdivision, Section 4 (recorded in August 1994) and Section 5 (recorded in July 1996). The east/west Thoroughfare Plan road in the Carters Mill Subdivision is called Carters Valley Road. Staffhas reviewed alternate alignments for this east/west road that would avoid extending Carters Valley Road. An alternate alignment of the east/west road (extending southwest from Second Branch Road, across Second Branch Creek, and through pan of the planned Second Branch Subdivision) was considered (Attachments C and D). Second Branch Subdivision was tentatively approved in July 1995. Sections 1 and 2 of that Subdivision have already been recorded. The developer of Second Branch Subdivision has prepared and submitted to the County road construction plans for development of Sections 3 and 4. The realigned east/west road would extend through Section 5 for which the County, to date, has not received any road construction plans. The tentative approval for Second Branch Subdivision will expire in July 2000. If the developer records Section 5 prior to July 2000, the corridor for the realigned east/west road would be blocked. Staff continues to support the alignment of the east/west road through this area as indicated on the County's Adopted Thoroughfare Plan. However, should the Planning Commission and Board of Supervisors consider deleting the east/west road between Second Branch Road and Riverway Road, staff supports the alternate alignment as outlined above. A~ Amliate o~ ~ia Ge.~ra~ Ricbmoncl, Virginia 23293~00~ (804) 649-6000 Adve~ising Affidavi~ (~s ~s no~ a b~lL Please pay from invoice) CHESTEI~'rIELD CO.BO, SUPV LIsA ELKO BOA~ OF SUPERWSOaS CHESTERFIELD VA 23832 220806 07/21/1999 Date Code Descri fion -- Ad Si_Z_~-- ......... 07/21/19 121 TAK~ NOTICETAKE NO~CE THAT THE BOARD 2.00 x 14.00 258.16 ATTACH HERE Richmond Newspapers, lnc, Publisher of THE RICHMOND TIMES-DISPATCH This ~s to certify that the attached T~ NOTICET~ NOT[C was pUbfished by Richmond Newspapers, inc. in the City of Richinoncl, state of vlrginia, on th~ f(~llowing dates:" 07/14/1999 07/21/1999 The first insertion being given... 07/14/1999 Sworn to and subscribed before Public tare of Virginia ~fy of R~c~nond Y Comm~ion expires 03/3~/01 perv so ~ ~LL. PLEASE PAY FROM iNVOICE. THANK YOU __4 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 28, 1999 Item Number: Page 16.D. 1 of__ Subject: Public Hearing for Ordinance Amendments to Setbacks from Floodplains and Wetlands County Administrator's Comments: County Administrator: Board Action Requested: The Planning Commission and staff recommend the Board of Supervisors adopt the attached, zoning ordinance amendments relative to setbacks from floodplains and wetlands. Summary. of Information: The zoning ordinance changes will amend the current 20' setback from floodplains to a 25' setback in the Subdivision and Floodplain Management Ordinances. This amendment will also establish a 25' building setback from wetlands in single-family residential subdivisions. County staff presented these proposed changes to the development community at several of the county's quarterly meetings, and the Planning Commission held two public hearings and four work sessions regarding floodplain setbacks. Staff Recommendations: Recommend the Board of Supervisors adopt the amendments to the County Code, Sections 17-2, 17-40, 17-43, and 17-62 of the Subdivision Ordinance and 19-58 of the Floodplain Management Ordinance. District: Clover Hill Preparer: ~,~,~ ~~ Richard M..aglcElfish, P.E. Attachments: Yes ~ No Title: Director of Environmental Engineering ~' ~* ~7-~~') AN OKDINAHCE TO AMP. ND TIlE ~ COUNTY OF CH]~STERFI~.[D, 1997, AS AMENDF~ BY ~ING AND ,RI~-ENACTING SECTION 19-58 RELATING TO ~.~OODPLAI~ R~GULATIONS BE IT ORDAINF. D by the Board of Supervisors of Chesterfield County: (1) That Section .;9-58 of the Code of the County of Chesterfield ffgPT, as amendet~ is amended and re-enacted to read as follows: ~ec. 19-58.Moodplain regulations. (a) General provisions. (13) 000 One residemial dwelling shall be permitted on each parcel recorded as ofi~rch 16, 1983, that is at least 95 percent inundated by the base flood and located within the base flood, provided it shall have a minimum floor l~vel of 12 inches above the baso flood and cause no increase in the base flood elevation. No residential dwelling shall be permitted on parcels recorded a~er March 16, 1983, within the base flood, u~less approved by the planning commission through a modiiica~ion to development standards or requizements, provided thac such dwelling shall have a minimum floor level of 12 inches above the base flood and cause no increase in thc base ~,vw flood elevation. 000 All new consm~ction and substantial in~mvemems of residential dwellings adja~em to the base flood area/bac, lcwater shall be set back at least t,~ 25 fcct horizontal distance fi.om the outermost boundary of the ba~e flood area/backwater and have a minimm'n floor level of' 12 inches abovc the base flood elevation. 000 Thc placement of new manufa~ured hom~s on individual lots or parcels adjac~t to the base flood area, the constm~on of new manufec~red home parks and manufactured home subdivisions ~d the e. xi:~on of existing ma~_tLr".~c~ured home parks and manufactured home subdivisions shall r~quire ~hat: stands or lots be elevated on compacted ~11 or on pilings so th~ ~ lowest floor of the home will be at least 12 inches above the base flood elevation of the nearest A zone and be set back at least ~0 2~ feet horizontal distance from the omermost boundary of the base flood; adequate surface drainage and access for a hauler be provided., and in the instance of elevation on pilings, lots be large enough to permit steps piling foundations to be placed in stable soil not more than ten feet apart and reinforcement shall be provided for pilings more than six feet above ground level. That this ordinance shall become effectiwt immediately upon adoptiott 2014:44555.1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 17-2, 17-40, 17-43 AND 17-62 RELATING TO JURISDICTIONAL WETLANDS, SETBACKS FROM JURISDICTIONAL WETLANDS AND FLOODPLAINS AND THE GRANTING OF ALTERNATIVES TO THE SUBDIVISION PROVISIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 17-2, 17-40, 17-43 and 17-62 of the Code of the Coun~ o_f Chesterfield. 1997, as amended, is amended and re-enacted to read as follows: Sec. 17-2. Definitions. In the construction of this chapter, the definitions contained in this section shall be observed and applied, except when the context clearly indicates otherwise: 000 Jurisdictional wetland: Jurisdictional wetlands shall be defined in the same manner as they are defined by the United States Army Corps of Engineers. 000 Qualified wetland's expert: A person who has performed at least three wetlands delineations that have been approved in writing, with documentation, by the United States Army Corps of Engineers. An individual who has not had three wetlands delineations approved by the Corps may perform the delineation, but it must be approved by the Corps prior to submission to the County. Wetlands delineations shall be performed in accordance with the procedures specified in the most recently approved edition(s) of the Federal Manual for Identi _fying and Delineating Jurisdictional Wetlands. 000 Sec. 17-40. Tentative plat. The tentative plat shall be drawn at a scale no greater than one inch equals 50 feet for townhouse for sale subdivisions; other residential subdivisions shall be at a scale of one inch equals 100 feet. Variations in scale may be made upon request at the discretion of the department of planning. The plat shall show correctly on its face the following information: 1014:20047.1 1 Revised 1/8/99 000 (19) Location of all wetlands as delineated by a qualified wetland's expert. OO0 Sec. 17-43. Final plat. 000 (20) Location of all jurisdictional wetlands as delineated by a qualified wetland' s expert. Sec. 17-62. Standard conditions. (d) A 25 20-foot minimum setback shall be maintained from the 100-year floodplain for any principal building placed on the lot or parcel --- ]' ..... "' ............... ' ........ ' ..... "~'- _ . Gill,//kYl Utility UtmiI)UIIIUIIL3 ~.l~l ~taL~l LII~II az, kY lUlL 000 i~ A 25 foot minimum setback shall be maintained from the edge of a jurisdictional wetland, as delineated by a qualified wetland's expert and shown on a final plat, for any principal building placed on the lot or parcel. (5) That this ordinance shall become effective immediately upon adoption. 1014:20047.1 Revised 1/8/99 2 ~- P.O. BOX 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advert{sing Aff{davi~ (~is is not a bill. Please pay from invoice) CHEST~.FIELD CO.BO.SUPV ATTN LISA ELKO BOARD OF SUPERVISORS CHES~D VA 23832 220806 07/21/1999 07/21/19 121 TAKE NOTICETAKE NOTICE THAT THE BOARD 2.00 x 14.00 258.16 ATTACH it 7:00 p:m~ in]he ~housi, Chester. ! aff~ct~l may aP- ~-2, 1740, ~7~, ~ ~ F~p~}n HERE Richmond Newspapers, inc. Publisher of THE RICHMOND TIMES-DISPATCH Th{s ts to csriify that the aitached TAi~ NOTICETA~ NOTIC was published by R{chmond Newspapers, inc. in the CitY of Rlch~ond~ state of virginia, on th~ f~{low{ng dates: 07/14/1999 07/21/1999 The first insertion being given... 07/14/1999 Sworn to and subscribed before me this Stats of Virginia City of Richmond My CommiSSion expires 03/31 pervisor T HIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: July 28, 1999 16.E. Item Number: Subject: Public Hearing to Consider an Amendment to the Camp Baker Lease to Eliminate the Requirement for a Camp Ranger County_ Administrator's Comments: County Administrator: Board Action Requested: Approve amendments to the Camp Baker Lease to eliminate the requirement for a Camp Ranger. Summary_ of Information: In 1991, the Board of Supervisors executed a lease with the Richmond Area Association for Retarded Citizens ("RAARC") permitting RAARC to operate the County's Camp Baker facility. Camp Baker, which is located off Beach Road, provides programs and services for physically and mentally-handicapped individuals. The lease term ends in 2005 with automatic five year extensions unless either party notifies the other of its intention to end the lease. The current lease requires the RAARC to hire a full-time camp ranger who must reside year round at the Camp Baker facility and oversee and monitor the day-to-day maintenance, security and use of the camp. In the past several years, the program at Camp Baker has expanded significantly such that RAARC staffis on the site at most times of the year eliminating the need for a camp ranger. Accordingly, the RAARC has requested that the Board amend the lease to eliminate the requirement for a full-time camp ranger. Staff recommends amending the lease as requested. This is a public hearing. Steven L. Micas 0614:45512.1 Attachments: [] Yes I No [ # ~-o · ] (804) ~49-6000 Adve~ising Affidavi~ not a bill Please pay from invoice} CHESTERFIELD CO.BO.SUPV ATTN LISA BOARD OF SUPERVISORS CHESTERFIELD VA 23832 220806 07/21/1999 07/21/19 121 TAKE NOTICETA~ NO~CE THAT THE BOARD Ad Siz~-~ ........ 2.00 x 12.00 221.28 ATTACH HERE Richmond Newspapers, inc. Publisher of THE RICHMOND TII~IES.DISPATCH Thls ~s to certify that the attached TAKE NOTICETAKE NOTIC was published by Richmond Newspapers, Inc, in the City of Rich~ond, state of Virginia, on the f(;llowlng dates: 07/14/1999 07/21/1999 The first insertion being given,.. 07/14/1999 Sworn to and s~bscdbed before me this State of Virginia c~ of Richmond My Commission expires 03/31/01 NOT A BILL, PLEASE PAY FRO~ ~NVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page. 1 of 1 Meeting Date: July 28, 1999 Item Number: 16.F. Subject: PUBLIC HEARING: Ordinance to Vacate a 16' Alley Easement Across Lot 13, Deerfield Estates, Section D County_ Administrator's Comments: Administrator: County Board Action Requested: Staff recommends that the Board of Supervisors accept the withdrawal of a request to vacate a 16' alley easement across Lot 13, Deerfield Estates Subdivision, Section D, shown on the attached plat. Summary_ of Information: Zane G. and Carmen G. Davis submitted an application requesting the vacation of a 16' alley easement across Lot 13, Deerfield Estates, Section D. A public hearing to consider this request was held on June 23, 1999, and continued to July 28, 1999 to address neighborhood concerns. Mr. and Mrs. Davis have withdrawn their request to vacate the easement. Approval is recommended District: Matoaca J~hn W. Harmon Attachments: Yes No Title: Right of Way Manager (p.n. ~o. ~r,. so) NOTE: Tills PROPERTY IS LOCATED IN ZONE £ AS SHOWN ON FEMA COMMUNIIY PANEL N0.510o35 oo8e ]~ I)E£RF1ELD ESTAI[:S SECTION *C" 15. PG. 26-2?) LOF 2 7.5' 7,5' SECIlON "C" (P.B. gO. PC. 50) lOT 12 DEERFIELO ESTATES SECrlON 'D' (P.a ~o, PC. TD PLAT SHD~IING AN EXISTING 16' ALLEY EASENENT DE VACATED DN LDT I3, PLAN OF 'DEERFIELD ESTATES; SECTION 'D; IN THE HATDACA DISTRICT DF CHESTERFIELD CDUNTY, VIRGINIA. IIARD T. MINT ~ CettlIICelB ND, MINTER and A,-q~OOIA~TES, P.O. ~r~lneer~, Land .~l."~e~r~, I,~nd Planner~ ~ehmond, ~lrgl~a ~3~,3~ ~)o~: APRIL 29, 1999 .%ole: 1 '='fO' ,I.t~. 9711-04 CHESTERFIELD COUNTY ~_~~~ AGENDA BOARD OF SUPERVISORS Meeting Date: July 28, 1999 Page 1 of 2 Item Number: 16.c. Subject: Public Hearing Regarding Zoning Ordinance Amendments Relative to Billboards in the County County_ Administrator's Comments; County_ Administrator; Board Action Requested: The Planning Commission recommends that the existing Zoning Ordinance requirement to remove non- conforming billboards be enforced. Summary_ of information: As directed by the Board of Supervisors, the Planning Commission held a public hearing on July 20, 1999, and considered the following options relative to the regulation of billboards: Enforce the existing ordinance requiring removal (no ordinance amendment required); Delay the effective date of the ordinance; (see amendment labeled Option 2) or Repeal the existing ordinance (see amendment labeled Option 3). After hearing from two (2) speakers in favor of changes and three (3) in favor of enforcing existing standards, the four (4) Commissioners present unanimously recommended that the existing ordinance requiring removal of certain non-conforming billboards be enforced. Mr. Marsh was absent from the meeting. On July 22, 1992, the Board of Supervisors passed an ordinance prohibiting new billboards in the County and classifying all existing outdoor advertising signs as nonconforming uses. The ordinance further created an amortization period for nonconforming outdoor advertising signs of seven years. As a result, Preparer:Thomas_~~bE. Jac~ ~~' Title: Director of Planning Attachments: Yes [~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 28, 1999 Item Number: Summary of Information: (Continued) all billboards in the County not located on federal aid highways must be removed by July 22, 1999. A map indicating the location of billboards on federal aid and non-federal aid highways is attached. The map also depicts the locations of billboards on highways whose classification is disputed by the billboard industry. A listing of impacted property owners is unavailable as billboards are taxed as personal property by the Commissioner of Revenue, whose files are protected from disclosure. OPTION 2 AN ORDINANCE TO AMEND THE (~ODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 19-634 RELATING TO OUTDOOR ADVERTISING SIGNS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-634 of the Code of the Count. of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-634. Outdoor advertising signs. (a) Outdoor advertising signs shall be prohibited unless otherwise permitted within this division. (b) All nonconforming outdoor advertising signs existing on or after July 22, 1992, may remain in place after becoming nonconforming, provided that they are maintained in accordance with this division, and provided further that after an outdoor advertising sign has been nonconforming for seven eight years, it shall be removed. (2,) That this ordinance shall become effective immediately upon adoption. 2014:45287.1 OPTION 3 AN ORDINANCE TO AMEND THE !~LQJ2[LO.E_,~ COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 19-634 RELATING TO OUTDOOR ADVERTISING SIGNS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-634 of the Code of the Coun.tv of Chesterfield 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-634. Outdoor advertising signs. (a) Outdoor advertising signs shall be prohibited unless otherwise permitted within this division. (b) All nonconforming outdoor advertising signs existing on or after July 22, 1992, may remain in place after becoming nonconforming, provided that they are maintained in accordance with this division. (2) That this ordinance shah become effective immediately upon adoption. 2014:44464.1 Location of Billboards in Connty Federal Aid Highways Route 10 (east of 1-95) Route 60 (west of Powhite) Route 360 (all) Interstate 95 (all) Chippenham Parkway Non-Federal Aid Highways Route 10 (west of 1-95) Route 60 (east of ?owhite) Jefferson Davis Highway River Road Genito Road Ruthers Road Turner Road Willis Road Sub-total 11 10 28 18 72 3 12 33 2 1 1 2 1 Sub-total 55 RECAP FEDERAL AID HIGHWAYS NON-FEDERAL AID HIGHWAYS TOTAL 72 55 127 1999 SURVEY OF BILLBOARDS TYPES OF ADVERTISING DISPLAYED Federally and Non-Federally Funded Roads Type of AdveiXising Tobacco Restaurants Automobiles & Auto Dealerships Residential Developments TV / Radio / Cable / Cell Phones Hotels & Motels Public Service Messages Hospitals & In~-ance Companies Other (includip. ~ businesses & commercial developments) Blank Products (including gas stations & gas prices) TOTALS Number of Signs 19 45 7 12 20 27 42 16 36 24 Number of Chesterfield Businesses 17 4 4 10 4 17 3 28 276 (Sign Company a~s~aCe Available" 12 71 Richmond, Virginia 23293-0001 An Affiliate of Media General (804) 649-6000 Advertising Affidavit (This is not a bill Please pay from invoice) CHESTERFIELD CO.BO. SUPV ATTN LISA ELKO BOm OF S~E~WSORS cHEsTERFmLD VA 23832 220806 07/21/1999 Date Code Des Ad Size 07/21/19 121 TAKE NOTICETAKE NOTICE THAT ~ BOARD 2.00 x 15.00 276.60 ATTACH HERE Richmond Newspapers, Inc. PuMisher of THE RICHMOND T~MES.DISPATCH This ~s to certify that the attached TAKE NOT[CET~A~KE NOTIC was published by Richmond Newspapers, ~nc, In the Ci~ of Richmond, Slate of Virginia, on the f0~lowing dateS: 07/14/1999 07/21/1999 The first insertion being given... 07/14/1999 Sworn to and subscribed before me ~is [,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 16.H. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of Poindexter Road and Temporary Turnaround Easement Within Jessup Farms Subdivision, Section A County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a portion of Poindexter Road lying between Lot 1, Block F and Lot 1, Block E, and temporary turnaround easement within Jessup Farms Subdivision, Section A, shown on the attached plat. Summary of Information: Billy F. Kennett has submitted an application requesting the vacation of a portion of a 50' right of way known as Poindexter Road lying between Lot 1, Block F and Lot 1, Block E, and temporary turnaround easement within Jessup Farms Subdivision, Section A. A 16' sewer easement will be retained for the existing sewer line. This request has been reviewed by staff and approval is recommended. District: Dale Preparer:~~ ~, ~~-,,-~-n John W. Harmon Attachments: Yes No Title: Riqht of Way Manager ~" VICI~ITY SKETCH ORDINANCE TO VACATE A PORTION OF POINDEXTER ROAD AND TEMPORARY TURNAROUND EASEMENT WITHIN JESSUP FARMS SUBDIVISION, SECTION A BILLY F KENNETT ~O[D C~EEK RichmOnd ~CRS~ ~ROVAL TR.A 0~,~ ~'lo ~ FARM~ FAIRPIN £S Irongate Villa Sho New ;fi~enent MISTy CKSTDNE ~ Sta ',hsJde ~'~,~,19§6 OWNER: BROOKSTONE ASSOCIATES DB 3337 PG 79 ADDRESS: 5233 NILES RD. PIN No. 769-684-5334 COMMONWEALTH NATURAL GAS CORP EASEMENT 50.01' N1.~35'55"W~ o N15'13'20'W~ N13'13'~O"W N13'I3'20"W 61.97' 63.04' 25'.005 25.005' ~ ~ 100.01' tx,sT, s^, sE~, MH__~- .... TI" 1--4-'~ 3--E ~-~O--RAYY-- --"' ' ~' I ~'.- ~x-- .... TURN_A_ROUND -...-..,~: ~ 2~' _,,, ~_.16' ESMT' FOR EASEMENT TO : .~ i~ DRAIN & UTIL BE VA,CAT~'D \ A I-- 1 6 SANITARY...----':?. ~ · N79'40'4f'E TO BE RETAINED ] " '~ BEVERLY J. BANKS BLLY F. KENNETr / ~ ~ OB 3246 PO 299 No. 5030 ,o. 5,oo ~ ~ ,~ PiN ~o. 769-685-4896 ~ ~ ~ ~ AR~ TO BE VI GATED 16' ESM'T FOR ~ / AR~ = 0.238 ACS. DRAIN ~ UTIL. ~ / 10,35~.21 S.t LOT 1 ~ I ~ i LOT 1 BLOCK F c/~s,,~,~-~ . ,o~.o~. ~;~. ,~.~o.. ,o.~o. ~ S14'10'20"E S14'10'36"E ~ S14'10'20"E R=20.O0' 9"0.00' -- R=20.O0' DELTA=90*O0'O0" EXIST. SAN DELTA=90'O0'O0" L=31.42' SEW MH 0 L=31.42' CH=28.29' CH=28.29' CH BRG=S59'10'52"E NILES ROAD CH BRG=S30'49'40"W (50' R/W) SCALE: 1" = 50' JN 3716 PLAT SHORING A PORTION OF POINDEXTER ROAD TO BE VACATED AND A 40' TEMPORARY TURN-A-ROUND EASEMENT TO BE VACATED IN SECTION A JESSUP FARMS SUBDIVISION LOCATED IN THE DALE DISTRICT, CHESTERFIELD COUNTY, VIRGINIA GENE k~ATSON & ASSOCIATES, 4221 BONNIE BANK ROAD RICHMOND VIRGINIA 804-271-8038 DATE: 7-12-99 FILE: CNE-3532 P.O. Box 85333 An Af~liate of Media General Richmond, Virginia 23293~ 00'~ (804) 649-6000 Amdav~ (Th~s ~s not a b~lL p~ease pay from ~nvoice) C~$~RFILD CO I~JGHT WAY R~GHT OF WAY DEPT C~S~RF~LD VA 23832 Code __ Description Ad Size 220686 07/21/1999 07/2 t/19 12t TAKE NOTICETHAT ON JULY 28 1999 AT 700 P 2.00 x 14.00 258:16 ATTACH HERE Richmond Newspapers, ~nC, Publisher of THE RICHMOND TiMES-DISPATCH This is to certify that the attached TAKE N'OTICET~IAT ON JU was published by Richmond Newspapers, lnc. ~n~he City o~ Richmond~ State of Virginia, on the following dates: 07/14/1999 07/21/1999 CH~sTERFiE~ ~ ¢ JdL 2 6 1~ UTILITIES DEF R/W SECT The first insertion being given... 07/14/1999 Sworn to and subscribed before ] 0 k) Notary State of Virginia C~y of Richmond ~y Commi~Jon expires 03/3~/0~ Supervisor THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 16.I. Subject: PUBLIC HEARING: Ordinance to Vacate a Twenty Foot Easement Across Lot 1, Block B, Autumn Oaks, Resubdivision of Lots 10, 11 12, Block "B" Section "A" County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a 20' easement across Lot 1, Block B, Autumn Oaks, Resubdivision of Lots 10, 11 12 Block "B" Section "A" shown on the attached plat. Summary of Information: Kenneth W. and Claire M. Peacock have submitted an application requesting the vacation of a 20' easement across Lot 1,Block B, Autumn Oaks, Resubdivision of Lots 10, 11, 12, Block "B", Section "A". This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: Jh~nW. ~J' ~>~'~ Harmon Attach_merits: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH ORDINANCE TO VACATE A TWENTY FOOT EASEMENT ACROSS LOT 1, BLOCK B, AUTUMN OAKS, RESUBDIVISION OF LOTS 10, 11, 12, BLOCK "B", SECTION "A" KENNETH W AND CLAIRE M PEACOCK WO CAR 1'ERS ATROMDALE NORTH I Mdws Sim IRONBRIDGE HILLS I TRAILVIEW CIR 2 WATERVIEW DR 3 BEFEECTIONS P? 4 EVERGREEN ARBOR PL 5 PINTAIL LANOING PL iRONBRID~ CORP CTR It-It:: I-'M:MI,U~$ g-,IOWN HEI~ON~ 17..IA T TI4,C,Or: .~ ~t~ r- I NOTES: THIS PROPERTY IS LOCATED IN F.E.M.A. FLOOD ZONE 'C". CURRENT OWNER: KENNETH W. & CLAIRE U. PEACOCK UTILITIES UNDERGROUND. -10' EASEMENT ROD 0.:2' 1.1' b FI~d~IE SI-lED 77o20'47'W · I:~D 15' VEPCO EASEMENT ~ :~0' EASEMENT / 10' E,~EMENI 118311.;55 SQl FT 2.7161 ACRES ( TOTAL ) ~ 154.05' 0.2' FI'~ME '"'.,, 5791 FOUND RC)D FOUND TURKEY s77o41 ,z 202,86' s76O03,31.E I:~)D OAK ROAD PLAT SHOW33VO IMPRO~NTS ON LOT 1, BLOCK B, PLAN OF "A~ OAKS", RP-~UBDMSION OF IX)TS I0, 11, 12, BLOCK '~", S~.CTION "A '; 11~ ~ DALE DISTRIC~ OF CHESTERFIELD COUNTY, VIRG~. PURCHASEI'~S: FULTON G. TAYLOR, SR. THI$1STOCERTiFYTHATON JUNE 0~ I(~7 ,IMADEANACCURATE & JUDY C. TAYLOR F/ELD ,.,eUR6/EY OF THE PREMISES,SHOWN HEREON; THAT THEREARE NO ENCROACH- MENTS BY IMPROVEMENTS EITHER FROM ADJOINING PREMISES OR FROM SUBJECT PR'EMISE$ UPON ADJOINING PREMISES, OTHER D-lAN AS $1dOWN HEI:~ON, 17-11S ~,00~0,~0 S_.U.~.I~. _ .I$ BEIN(~ FUR~ISHED WITHOLq'SENEFIr OF A TITLE REPC~K Pt~MISE$ ~G~ ~ AL ?,.1 ~1~_ ..Y~'C~I4flV HEREON I$ SUBJECT TO ~ENT~ OF RECORD OR OTHERWISE, .e.,o'-- '"' ~ /.--) N0.1926 ~ LANDSURVEYORS PLANNEi~ ['~'~ ~,,..~, O~'"_ BIf 8"~ RICHMOND. VIRGINIA 2,.32,.35 ' P. O, Box 8533 AH Affiliate of Media General Richmond, Virginia 232934]00, {804) 649-6000 Advertising Affidav~ (Th~s ~s nec a bill P~ease pay from C~S~RFILD CO RIGHT WAY RIGHT OF WAY DEPT CHES~RF~LD VA 23832 220686 07/21/1999 Date Code-- Descrip tion Ad Size Teta~ Cos~ 07/21/19 121 TAKE NOTICETHAT ON JULY 28 1999 AT 700 P 2.00 x 14.00 258.16 ATTACH ~e~ ptace ~ ~e ~ard R~:~h~eld C~n~; Wgm~a, w C~n~:e~e~t w~in ~mn O~ plat by Po~ M nter HERE Richmond Newspapers, inc. Publisher of THE RICHMOND T)MES-D~SPATCH This !s to cedify that the attached TAKE NOTICETHAT ON ~ was published by Richmond Newspapers, inc. in the Ci~ of Richmond, State of Virginia, on the following dates: 07/14/1999 07/21/1999 The first insertion being given. 07/14/1999 RECEIVED CI4.~STERF~? ~ UTILITIES DE RRV SECT. Sworn to and subscribed before PUblic State of Virginia City of Richmond My Commission expires 03/31/01 Supervisor THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 28, 1999 Item Number: 18. Su~ect: Adjournment and Notice of Next of Supervisors County Administrator's Commen~: Scheduled Meeting of the Board County Administrator: Board Action Requested: Summary of Information' Motion of adjournment 1999 at 3:30 p.m. and notice of next scheduled meeting on August 25, Lisa H. Elko Attachments: Yes No Title: Clerk to the Board