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08-25-1999 Packets
CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Date: August 25, 1999 Item Number: Page 1 of__ 5oA. Subject: ~lution to Recognize Chesterfield Professional Firefighters Association for their $7,000 Donation to the Department to Assist the Fire and Life Safety Training Trailer Project C~unty AdministratOr's C~mments: C~unty Administrator: ~ Board Action Requested: Adoption of attached resolution. Summary_ of Information: The Chesterfield Professional Firefighters Association donation will assist the Fire Department in the purchase and operation of a Fire and Life Safety Training Trailer project. This trailer will be utilized by the Fire ~artment to teach practical fire and life safety training programs to school students. In addition, the trailer will be utilized at many special events in Chesterfield County throughout the year. This donation will provide $7,000 toward the project. Stephen A. Elswick Yes I I No Attachments: Title: Chief of Department WHEREAS, the loss of life and property due to fire occurs primarily in our homes; and WHEREAS, the majority of home fires are preventable; and WHEREAS, the goal of fire and life safety education is to reduce loss of life, serious injuries, and loss of property; and WHEREAS, the most important goal of fire and life safety education is to change unsafe fire and safety behavioral practices by teaching children and adults how to identify and eliminate potential fire and life safety hazards and to always follow proper safety techniques, such as properly operating smoke detectors; practicing home escape planning; following safe cooking practices; the proper use of 9-1-1; and the importance of properly displayed house numbers; and WHEREAS, the responsibility of protecting and educating Chesterfield County citizens lies within the heart of our community; and WHEREAS, out of the spirit of community, the Chesterfield Fire Department and the Chesterfield Professional Firefighters Association have formed a life saving partnership to assist in purchasing a fire and life safety training trailer to allow the children of our County to participate in practical life safety training; and WHEREAS, the Chesterfield Professional Firefighters Association has designated Chesterfield County Fire Department as the recipient of a $7,000 donation to help purchase and operate a fire and life safety training trailer - a valuable teaching tool to be utilized in all County Elementary Schools, as well as many community events throughout the County, which will provide the Fire Department the opportunity to reach 50,000 children; and WHEREAS, this donation is a great positive reflection on the men and women of the Chesterfield Professional Firefighters Association, as their donation is going directly back to the community and citizens they serve each day. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the Chesterfield Professional Firefighters Association for its generous contribution to the Chesterfield County Fire Department, and acknowledges its support in helping the County reach its goal of being the safest and most secure community of its size in the U.S.A. III CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: August 25,, 1999 Item Number:5.B. Subject Resolution Recognizing David W. Shearin Upon His Retirement September 1, 1999 County Administrator's Comments: County Administrator: ~ ~_//'~~/~'~'~-~ ~ ~ Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing David W. Shearin for 25 years of service to the Chesterfield County Sheriff's Office. Preparer: Clarence G. Wi~iams, Jr. Title:Sheriff Attachments: Yes No RECOGNIZING MR. DAVID W. SHEARIN UPON HIS RETIREMENT WHEREAS, Mr. David W. Shearin began his public service with Chesterfield County as a Deputy on August 1, 1974 and has faithfully served the County for twenty-five years; and WHEREAS, by providing quality public service, Mr. Shearin has symbolized the type of employee Chesterfield County seeks; and WHEREAS, Mr. Shearin's desire to do a thorough job and willingness to share the wealth of experience with his fellow deputies is proof of his achievements; and WHEREAS, Mr. Shearin has always gone beyond the call of duty in order to serve and assist citizens of Chesterfield County whether it be changing a flat tire or making sure a house is secure; and WHEREAS, Mr. Shearin has further improved the quality of life for some of Chesterfield County's Senior Citizens by participating in the Sheriff's Seniors-in-Touch program. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding contributions of Mr. David W. Shearin, expresses the appreciation of all residents for his service to the County, and extends their appreciation for his dedicated service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Shearin and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 1999 Item Number: 5. C. Subject: Recognition of 1999 NACo Achievement Award Winners County. Administrator's Comments: County Administrator: Board Action Requested: Summary. of Information: This year Chesterfield County is the recipient of 24 Achievement Awards from the National Association of Counties. In addition to receiving 24 Achievement Awards, the County's Public Affairs Department received 16 awards from the National Association of County Information Officers (NACIO). Representatives om Preparer: ~ '~ the appropriate departments are present to receive awards (see attached). Title: Assistant County Administrator Attachments: Yes ~-~ No 1999 NACo ACHIEVEMENT AWARD CHESTERFIELD COUNTY, VIRGINIA RECIPIENTS AT BOARD MEETING DEPARTMENT PROJECT County Administration Lynne Wasz, HRM Team ........... Total Quality Improvement Advisors Community Corrections ~,~ ~'rtr~ Eun te3 Glen Peterson/Larry David .......... Day Reporting Center Extension Service Suzan Craik ...................... "Litter Is A Monster" Video Fire Department Chief Elswick/Lt. Rick Edinger ....... Public Safety Television Channel Chief Elswick/Cpt. Perry Hornbarger .. Volunteer Recruit School General Services Howard Heltman .................. Volume Based Bi-Weekly Refuse Collection Health Department Susan Weeks ..................... "Where is the Lead?" House Lead Awareness Program Mary Padgett ..................... HOPWA Collaborative John Benko ....................... Church Food Safety Education Program Human Resource Management Pam Cooper/Bob Vilcheck/ .......... Employee Leadership Institute Joyce Wells/Lou O'Boyle and Kristi Crews Internal Audit Lou Lassiter ...................... Office of Internal Audit Ethics Training Presentation Libraries Janet Baumgardner/Dr. Wagenknecht .. Pick the Winner Picture Book Evaluation Program Barbara Lattimer/Dr. Wagenknecht .... Central Library Celebrating Seniors Janet Baumgardner/Dr. Wagenknecht .. Read to Feed a Homeless Animal Janet Baumgardner/Dr. Wagenknecht .. Teen Read Week Janet Baumgardner/Dr. Wagenknecht .. Writers Workshop Mental Health/Mental Retardation Linda Voigt/Jill Granville ........... Community PLUS Dr. Frank Darpli/Kristine Morris ...... Chesterfield Mental Health Intensive Supported Living Planning Department Barbara Fassett/Sara Habeck ......... Friends of the Riverfront: Strategic Plan and Five and Janit Potter Year Work Program Development Barbara Fassett .................... Neighbor to Neighbor Citizen Code Enforcement Program Police Department Col. Carl Baker ................... Crime Solvers Scholastic Program Public Affairs Don Kappel ...................... Access to Success: "The Media Are Coming" School Board Lin Corbin-Howerton/Dr. Bill Bosher.. Public School Accountability Social Services Betty Lee ........................ Job Readiness Training, Inc. National Association of County Information Officers 1999 A wards for th e Department of Public Affairs BROCHURES -- Three-Color and Four-Color Meritorious -- Strategic Plan Marcella Williamson and Lisa Gorton INTERNAL PUBLICATIONS Best of Class -- County Comments Marcella Williamson EXTERNAL PUBLICATIONS -- Other Format Excellent -- Chesterfield Choice Lisa Gorton and Joelle Ligon WRITING -- News Writing Excellent -- Chesterfield Monitors Streams to Reduce Pollutants in Runoff Joelle Ligon Meritorious -- Protecting Students' Health Laurel Moore WRITING -- Feature Writing Meritorious -- Public Safety Communications-When Lives Are on the Line ................................ Don Kappel Meritorious -- Police Mentor Is "The Hug Guy" ................................ Laurel Moore Meritorious -- So What Do I Get for my Tax Dollar? Joelle Ligon WRITING-- Scripts Superior -- Friends of Chesterfield Riverfront Laurel Moore GRAPHIC DESIGN -- Logos, Themes and Letterheads Excellent -- 250th Logo Lisa Gorton GRAPHIC DESIGN -- Graphics for Brochures and Other Publications Excellent -- County Comments Marcella Williamson and Lisa Gorton Meritorious -- Strategic Plan Marcella Williamson and Lisa Gorton PHOTOGRAPHY -- Single Color or Black-and-White Photograph Excellent -- Puppy's Eye View Joelle Ligon Meritorious -- Public Safety: Training for the Future Joelle Ligon Meritorious -- Protecting Students' Health Laurel Moore SPECIAL PROJECTS -- Other Projects Excellent -- Strategic Plan Information Campaign Marcella Williamson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of Meeting Date:. August 25, 1999 Item Number: 8.A.1. Subject: Nominations to the Chesterfield Emergency Planning Committee County. Administrator's Comments' County Administrator: ~ ~..~) ~ /~'L. ~ Board Action Requested: The staff requests that the Board approve the nominations listed in the attached memorandum for the Chesterfield Emergency Planning Committee. Summary_ of Information: The intent of the Superfund Amendment and Reauthorization Action of 1986 is for the local community to work with first responders, to create a working plan that outlines emergency response to natural disasters and hazardous materials situations, and to coordinate the Community's Right-to- Know Act. The Chesterfield Emergency Planning Committee is authorized to function under this Act. Under the existing Rules of Procedures, appointments to boards and committees are nominated at on, meeting and appointed at the subsequent meeting unless the Rules of Procedures are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they ar~ nominated. Preparer: ~~ A ~u~ Steve A. Elswick, July 21, 1999 Yes [' No Attachments: Title: Deputy Director of Emergency Services BOARD OF SUPERVISORS HARRY G. DANIEL CHAIRMAN DALE DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT RENNY BUSH HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 MEMORANDUM LANE B. RAMSEY COUNTY ADMINISTRATOR TO: FROM: The Honorable Board of Supervisors Chief . wick, Fire Department DATE: July 21, 1999 RE- Chesterfield Emergency Planning Committee The following individuals resigned from the Chesterfield Emergency Planning Committee during the 1998/99 term: Jeffrey M. Dato, Community Please consider the following nominees for the 1999/00 Chesterfield Emergency Planning Committee, as approved by the Chesterfield Emergency Planning Committee on June 2, 1999: Mr. David C. Broocke, Reynolds Printing Plant Address: 5121 Devonshire Road Richmond, VA 23225 District: Bermuda Mr. Steven M. DeLisi, Virginia Department of Emergency Services Address: 12613 Walton Ridge Lane Midlothian, VA 23113 District: Midlothian Mr. Michael Reik, McGuire Virginia Hospital Address: District: 1725 Turnmill Drive Bon Air VA 23235 Midlothian Providing a FIRST CHOICE community throUgh excellence in public service. Meeting Date: August 25? 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 of 1 8.A.2. Subject: Nomination and Reappointment to the Appomattox Basin Industrial Development Corporation County Administrator's Comments: County Administrator; Board Action Requested: Request that the Board suspend the rules and simultaneously nominate and reappoint the Honorable J. L. McHale, 1II and Mr. Gary Thomson to serve on the Appomattox Basin Industrial Development Corporation O~d~mCO) Summary of Information: The purpose of ABIDCO is to assist the Counties of Prince George, Dinwiddie and Chesterfield and the Cities of Colonial Heights, Hopewell and Petersburg in their efforts to provide balanced industrialization to Commission members. The terms of the Honorable J. L. McHale, III and Mr. Gary Thomson will expire September 30, 1999. Terms will be effective October 1, 1999, and will expire September 30, 2000. ff mes G. Dunn Attachments: Yes~ No / Title: Director? Economic Development CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: August 25, 1999 Item Number: Page 1 8.B.1. of ~ ~: Streetlight Installation Approval County Administrator's Comments: County Administrator: ~ //--j Board Action Requested: This item requests Board approval of a Streetlight Installation in the Dale District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Preparer: Richard M. Mc~l~sh, p.E~' Attachments: Yes -~No Title: Director, Environmental Engineering ~HESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of__ 3 Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. DALE DISTRICT: Falling Creek Circle, vicinity of 4720/4718 Cost to install light: $ 891.36 Does not meet minimum critera for intersection or vehicles per day o a-I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page3 of $ Meetin(] Date: Julv 28. i999 Number Budqet and Manaqement Comments: The unaudited balance in the Dale District Improvement Fund is $70,994; approval of uses totaling $2,891 will leave a balance of $68,103. Preparer: ~-I- l£{~ Rebecca T. Dickson Title: Director, Bud,qet & Mana.qement STREETLIGHT REQUEST Dale District Request Received: April 26, 1999 Estimate Requested: April 26, 1999 Estimate Received:August 10, 1999 Days Estimate Outstanding: 106 Cost to install light: $ 89'1.36 Mary S, Johnson 4718 Falling Creek Circle Richmond, VA 23234 NAME OF REQUESTOR: ADDRESS: ~--]REQUESTED LOCATION IS THEINTERSECTION OF: REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Falling Creek Circle, vicinity of 472014718, Amthill Heights POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Staff or Requestor Comments: Not Qualified, location is not an intersection Not Qualified, less than 400 VPD Qualified Requestor states: "This area is frequented by people living in the Walmsley Terrace Apartments (to include unruly children). Drug dealings (apparently) are problems besetting this area and spilling over into this neighborhood. The trees also prohibit clear view in the street and yards. This is a cul-de-sac area also, and the back side of this circle seems to be properly covered with lighting." Street Light Request Map August 25, 1999 tn~ Cnes~ C~t~ ~S Ol~e~ Street Light Legend ~ ms~ng lig~ ,~ requested light i This map shows citizen requested streetlight installations in relation to aristing streetlights. Existing streetlight information was Environmental Engineering De~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page, 1 of Meeting Date: August 25, 1999 Item Number: 8. B. 2;~ Subject: Deferred Streetlight Installation Approvals County. Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of Deferred Streetlight Installations in the Bermuda and Matoaca Districts. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Preparer: Richard M. M,M~fish, P.E. Attachments: Yes No Title: Director, Environmental Engineering 0~.7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) Page 2 of_ _ Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. BERMUDA DISTRICT: Deferred from the November 24, 1998, Board of Supervisors meeting: * Southcreek Court, in the cul-de-sac, South Creek Cost to install light: $ 4,336.26 Does not meet minimum critera for intersection or vehicles per day * Broadbill Drive, in the cul-de-sac, South Creek Cost to install light: $ 5,717.54 Does not meet minimum critera for intersection or vehicles per day Jumping Mallard Place, in the cul-de-sac, South Creek Cost to install light: $ 5,320.72 Does not meet minimum critera for intersection or vehicles per day Crayfish Terrace, in the cul-de-sac, South Creek Cost to install light: $ 3,535.72 Does not meet minimum critera for intersection or vehicles per day Deferred from the May 2~,, 1999, Board of Supervisors meeting: Ransom Hills Place and Ransom Hills Road, Ransom Hills Cost to install light: $ 2,374.36 Meets minimum criteria CONTINUED NEXT PAGE CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of ~ Summary of Information: (Continued) BERMUDA DISTRICT (Continued): * Ransom Hills Road and Ransom Hills Turn, Ransom Hills Cost to install light: $ 3,587.47 Meets minimum criteria * Ransom Hills Road and Ransom Hills Terrace, Ransom Hills Cost to install light: $ 2,865.78 Does not meet minimum criterion for vehicles per day MATOACA DISTRICT: Deferred from the July 28, 1999, Board of Supervisors meeting: * Eagle Rock Avenue and Mistwood Forest Drive (north intersection), Mistwood Forest Cost to install light: $ 5,451.48 Meets minimum critera I# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of/4 Meeting Date: August 25. 1999 Number Bud.qet and Manaqement Comments: The unaudited balance in the Bermuda District Improvement Fund is $45,243; approval of uses totaling $27,738 will leave a balance of $17,505. The unaudited balance in the Matoaca District Improvement Fund is $77,548; approval of uses totaling $7,451 will leave a balance of $70,097. Preparer: ~~'*~ I~'[C-~-'~ Title: Director, Bud,qet & Mana.qement Rebecca T. Dickson STREETLIGHT REQUEST Bermuda District Request Received: May 1, 1998 Estimate Requested: May4, 1998 Estimate Received: NAME OF REQUESTOR: ADDRESS: November 4, 1998 Days Estimate Outstanding: Cost to install light: $ 4,336,26 Matthew F. Hill The Hill Companies 9842 Lori Road, Ste 201 Chesterfield, VA REQUESTED LOCATION IS THE INTERSECTION OF: 184 ~-~ REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Southcreek Court, in the cul-de-sac, South Creek POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Staff or Requestor Comments: Not Qualified, location is not an intersection Not Qualified, less than 400 VPD Qualified Staff notes that representatives from the subdivision homeowners association have identified this location as their number 1 priority. STREETLIGHT REQUEST Bermuda District Request Received: May 1, 1998 Estimate Requested: May4,1998 Estimate Received: NAME OF REQUESTOR: ADDRESS: November 4, 1998 Days Estimate Outstanding: Cost to install light: $ 3,535.72 Matthew F. Hill The Hill Companies 9842 Loft Road, Ste 201 Chesterfield, VA REQUESTED LOCATION IS THE INTERSECTION OF: 184 REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Crayfish Terrace, in the cul-de-sac, South Creek POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Staff or Requestor Comments: Not Qualified, location is not an intersection Not Qualified, less than 400 VPD Qualified Staff notes that representatives from the subdivision homeowners association have identified this location as their number 4 priority. STREETLIGHT REQUEST Bermuda District Request Received: May 1, 1998 Estimate Requested: May4,1998 Estimate Received: NAME OF REQUESTOR: ADDRESS: November 4, 1998 Days Estimate Outstanding: Cost to install light: $ 5,320,72 Matthew F. Hill The Hill Companies 9842 Lori Road, Ste 201 Chesterfield, VA REQUESTED LOCATION IS THE INTERSECTION OF: ~-~ REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Jumping Mallard Place, in the cul-de-sac, South Creek 184 POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Staff or Requestor Comments: Not Qualified, location is not an intersection Not Qualified, less than 400 VPD Qualified Staff notes that representatives from the subdivision homeowners association have identified this location as their number 3 priority. STREETLIGHT REQUEST Bermuda District Request Received: May 1, 1998 Estimate Requested: Estimate Received: NAME OF REQUESTOR: ADDRESS: November 4, 1998 Days Estimate Outstanding: Cost to install light: $ 3.535,72 Matthew F. Hill The Hill Companies 9842 Loft Road, Ste 201 Chesterfield, VA REQUESTED LOCATION IS THE INTERSECTION OF: May 4, 1998 184 REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Crayfish Terrace, in the cul-de-sac, South Creek POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Staff or Requestor Comments: Not Qualified, location is not an intersection Not Qualified, less than 400 VPD Qualified Staff notes that representatives from the subdivision homeowners association have identified this location as their number 4 priority. Street Light Request Map Au 1999 SOLITHCREEK DR Street Light Legend exL~ting light requested light t-his map shows citizen r~luested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering De~. STREETLIGHT REQUEST Bermuda District Request Received: Estimate Received: NAME OF REQUESTOR: ADDRESS: December 21, 1998 April 20, 1999 Days Estimate Outstanding: Cost to install light: $ 2,374.36 Bonita Clement - Secretary Proctors Point Homeowners Association 3244 Ransom Hill Road Richmond, VA 23237 REQUESTED LOCATION IS THE INTERSECTION OF: Ransom Hill Place and Ransom Hills Road, Proctors Point REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Estimate Requested: December 21, 1998 120 POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Staff or Requestor Comments: NONE Qualified Qualified Qualified. STREETLIGHT REQUEST Bermuda District Request Received: Estimate Received: NAME OF REQUESTOR: ADDRESS: December 21, 1998 April 20, 1999 Days Estimate Outstanding: Cost to install light: $ 3,$87.47 Bonita Clement- Secretary Proctors Point Homeowners Association 3244 Ransom Hill Road Richmond, VA 23237 Estimate Requested: December 21, 1998 120 REQUESTED LOCATION IS THE INTERSECTION OF: Ransom Hill Road and Ransom Hills Turn, Proctors Point REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Staff or Requestor Comments: Qualified Qualified Qualified. None STREETLIGHT REQUEST Bermuda District Request Received: Estimate Received: NAME OF REQUESTOR: ADDRESS: December 21, 1998 April 20, 1999 Days Estimate Outstanding: Cost to install light: $ 2,865.78 Bonita Clement- Secretary Proctors Point Homeowners Associatio~n 3244 Ransom Hill Road Richmond, VA 23237 Estimate Requested: December 21, 1998 120 REQUESTED LOCATION IS THE INTERSECTION OF: Ransom Hill Road and Ransom Hills Terrace, Proctors Point REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: Intersection: Qualified Vehicles per Day: Qualified Petition: Qualified. Staff or Requestor Comments: NONE Street Light Request Map August 25, 1999 c. ueet Light Legend existing light requested light 17ds map shows citizen requested streetlight installations in relation to existing streetlights. Exi,,~ting streetlight information was obtained from the Chesteciield County Environmental Engineering D~~. STREETLIGHT REQUEST Matoaca District Request Received: September 23, 1998 Estimate Requested: September 23, 1998 Estimate Received: NAME OF REQUESTOR: ADDRESS: April 20, 1999 Days Estimate Outstanding: Cost to install light: $ 5,451,48 John W. Bryant, III 14600 Switchback Lane Chester, VA 23831 2O9 REQUESTED LOCATION IS THE INTERSECTION OF: Eagle Rock Avenue and Mist'wood Forest Drive (north intersection), Mist'wood Forest REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Staff or Requestor Comments: Qualified Qualified Qualified None Street Light Request Map August 25, 1999 Street Light Legend ~ ~isting light ,~ rt~l~ted light This map shows ci~n ~ted streetlight installations in relation to t~cisting streetlights. o~btaineclang strettlight tn~~ CHESTERFIELD COUNTY BOARD OFSUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 25, 1999 Item Number: 8. C. 1. Subject: Consideration of Amendments to Guidelines for Substantial Accord Determinations and/or Zoning Approval for Communications Tower Locations County_ Administrator's Comments: County Administrator: Board Action Requested: Approval of amendments to the communication tower guidelines, as attached. Summary of Information: The Board previously adopted guidelines for the review of substantial accord and zoning cases relating to communications towers. These guidelines require an applicant to submit documentation from the FAA showing that the FAA approved the tower. FAA does not issue approvals for communications tower and, therefore, this requirement cannot be satisfied. Staff recommends that the FAA requirement be deleted and replaced with a provision stating that the County's Airport Manager will determine the impact of a proposed tower on the County's Airport. In addition to this amendment, staffalso recommends additional amendments that staffconsiders to be "housekeeping" amendments. The Planning Commission recommends approval of the attached amendments. Preparer:~ Title: Director of Planning 0421:45966.1 Attachments: 1Yes []No ATI'ACHMENT Guidelines for "' .... ' ........... : .............. J -~' ° .... ' .... Determinations and/or Zoning Approval for Communications Tower Locations (Note: In general, the following are the guidelines which will be used b-y '~-,., ....... ,,,u,,,.~' ..........~,,,,..,~..~,,,,.'--'-- to deliberate a proposed tower location relative to Substantial Accord and/or Zoning approval. ~- Coiiinilssion Meeting these guidelines will not automatically address site specific concerns, l., Aaddifional conditions may be imposed and/or recommended addifiorad conditions to address such concerns to further insure compliance with the adopted Plan for Chesterfield or the purposes of the Zoning Ordinance in the instance of a zoning action.) Typically, the tower should be located in an area designated on the Comprehensive a, aUlaUm ,.,,,,u ~ ,,,,~, ,,o.,,.-iJu,,,~uu,, Plan for general commercial, general industrial and agricultural/forestal use. Typically, the tower should also satisfy the locational and design criteria for towers outlined in the meetffiy-adrq~ Public Facilities Plan. The Public Facilities Plan suggests that: 1) the tower should, where, appropriate, be located in the vicinity of other existing towers and the tower should generally be designed to allow for shared use. 2) the tower should generally be located away from existing or planned areas of residential, recreational and similar types of development. Specifically, towers should generally be located away from agriculturally zoned land identified on the adopted Comprehensive Plan for residential use, residences on agriculturally zoned land, residentially zoned property, villages, schools, parks, community recreational facilities or similar development; 3) views of the tower from such existing or planned areas of development should be minimized. If a tower is to be located in the vicinity of existing or planned areas of development or other high visibility areas, such as near the intersections of major roads or along rivers, the tower should be architecturally incorporated in the design of an existing structure, such as a church or office building, or possess design features that mask the utilitarian nature of the tower. Otherwise, the tower should be located as remotely as possible from existing or planned areas of development or other high visibility areas and on property that is densely wooded with mature trees. Measures should be taken to insure the preservation of a mature stand of trees around the tower. The stand of trees should be of sufficient width, height and density to minimize views of the tower. Further, any antennas or other tower-mounted equipment should be designed, spaced, placed, and/or masked so as to minimize the visual impact. 033 The tower should be located and/or designed so as not to create a m3rl:,otzned~hazard for ,,,, air navi~,afion or affect the operations of the Chesterfield ~.id The tower should be located to minimize the possibility of any adverse impact on existing or planned areas of development, the Chesterfield County Public Safety Trunked System and the County Airport. To address these concerns, following is a list of conditions typically recommended for imposition on tower requests: 1. There shall be no signs permitted to identify this use. (P) The base of the tower shall be enclosed by a minimum six (6) foot high fence, designed to preclude trespassing. The fence shall be placed so as to provide sufficient room between the fence and the property line to accommodate evergreen plantings having an initial height and spacing to provide screening of the base of the tower and accessory ground mounted equipment or structures from adjacent properties. A detailed plan depicting this requirement shall be submitted to the Planning Department for approval in conjunction with final site plan review. (P) The tower and equipment shall be designed and installed so as not to interfere with the Chesterfield County Public Safety Trunked System. At the time of site plan review, the owner/developer shall submit information as deemed necessary by the Chesterfield County Communications and Electronics staff to determine if an engineering study should be performed to analyze the possibility of radio frequency interference with the County system, based upon tower location and height, and upon the frequencies and effective radiated power generated by tower mounted equipment. Prior to release of a building permit the study, if required, shall be submitted to, and approved by, the Chesterfield County Communications and Electronics staff. (GS) The developer shall be responsible for correcting any frequency problems which affect the Chesterfield County Public Safety Tmnked System caused by this use. Such corrections shall be made immediately upon notification by the Chesterfield County Communications and Electronics staff. (GS) The color and lighting system for the tower shall be as follows: The tower shall be grey or another neutral color, acceptable to the Planning Department. If lighted, lighting during daylight hours shall be limited to medium intensity strobe lights with upward refl.ecfion and lighting during night time hours shall be limited to soft blinking lights. ~ Eo The tower should be located and/or designed so as not to create a an3~poten~~ for air navigation or affect the o~rations of the Chesterfield mad-frrntrt~ County. Ai _rport. The tower should be located to minimize the possibility of any adverse impact on existing or planned areas of development, the Chesterfield County Public Safety Trunked System and the County Airport. To address these concerns, following is a list of conditions typically recommended for imposition on tower requests: 1. There shall be no signs permitted to identify this use. (P) The base of the tower shall be enclosed by a minimum six (6) foot high fence, designed to preclude trespassing. The fence shall be placed so as to provide sufficient room between the fence and the property line to accommodate evergreen plantings having an initial height and spacing to provide screening of the base of the tower and accessory ground mounted equipment or structures from adjacent properties. A detailed plan depicting this requirement shall be submitted to the Planning Department for approval in conjunction with final site plan review. (P) The tower and equipment shall be designed and installed so as not to interfere with the Chesterfield County Public Safety Trunked System. At the time of site plan review, the owner/developer shall submit information as deemed necessary by the Chesterfield County Communications and Electronics staff to determine if an engineering study should be performed to analyze the possibility of radio frequency interference with the County system, based upon tower location and height, and upon the frequencies and effective radiated power generated by tower mounted equipment. Prior to release of a building permit the study, if required, shall be submitted to, and approved by, the Chesterfield County Communications and Electronics staff. (GS) The developer shall be responsible for correcting any frequency problems which affect the Chesterfield County Public Safety Trunked System caused by this use. Such corrections shall be made immediately upon notification by the Chesterfield County Communications and Electronics staff. (GS) 6r. The color and lighting system for the tower shall be as follows: The tower shall be grey or another neuaal color, acceptable to the Planning Department. If lighted, lighting during daylight hours shall be limited to medium intensity strobe lights with upward reflection and lighting during night time hours shall be limited to soft blinking lights. ~ Alternatively, the treatment of the tower may be modified to incorporate masking devices or other design features, acceptable to the Planning Department, which are designed to disguise the appearance of the tower. (P) All driveways and parking areas shall be graveled or paved and maintained to minimize dust problems and provide ease of ingress and egress. (P) (Note: This condition does not grant an exception to any Zoning Ordinance driveway or parking area paving requirement applicable to development of the property.) Any building or mechanical equipment shall comply with Section 2 I. 1-248 (area in which located) of the Zoning Ordinance relative to architectural treatment of building exteriors and screening of mechanical equipment. (P) (NOTE: Section 2 I. 1-24g (area in which located) would require the screening of mechanical equipment located on the building or ground from adjacent properties and public fights of way. Screening would not be required for the tower or tower- mounted equipment0 Provided, however, that in 1-2 and 1-3 Districts, such equipment need not be screened from view of any 1-2 or 1-3 District or any public right of way which does not accommodate or is not intended to accommodate through traffic movements.) At such time that the tower ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, the owner/developer shall dismantle and remove the tower and all associated equipment from the property. (P) (NOTE: These conditions are subject to modifications that address site-specific concernso) Guidelines for Administrative Review of Substantial Accord Determinations for Communications Tower Locations (Note: Meeting these guidelines should address most of the concerns that tower siting requests typically generate. However, meeting these guidelines will not automatically address site specific concerns or grant Substantial Accord approval. SUfff may, through the administrative process, recommend that the applicant seek Planning Commission approval or recommend appropriate conditions to insure that the tower site is in Substantial Accord with the C.,O. lllglglle, aak~ ~ Plan for ~.) Administrative review of Substantial Accord Determinations for communications tower locations may be performed if: A. The tower site is zoned to permit the tower use. The tower site location and/or surrounding land uses mitigate the impact of the tower on existing and future areas of development, to include but not limited to: agriculturally zoned land identified on the adcrptcd Comprehensive Plan for residential use, residences on agriculturally zoned land, residentially zoned property, villages, schools, parks, community recreational facilities or similar development. Specifically, administrative review will be performed only if: a) an intermediate commercial or industrial use exists between the tower site and such development; and b) the tower meets minimum setbacks from such development of forty (40) feet plus one (1) foot for each foot the tower exceeds a height of forty-five (45) feet. If the tower site is located a minimum distance of 1,000 feet from residences on agriculturally zoned land, residentially zoned property, villages, schools, parks, community recreational facilities or similar development, or a minimum distance of 500 feet from agriculturally zoned land identified on the adogt~ Comprehensive Plan for residential use, an intermediate commercial or industrial use will not be required. If the tower is incorporated into the architectural treatment of a permitted use, an intermediate use or the 1,000 and 500 foot distance requirements will not be required. The tower must still comply with the minimum setbacks specified above. The tower site location and/or surrounding land uses mitigate the impact of the tower on high visibility areas, such as along major traffic corridors, near the intersections of major roads or along the James River. Administrative review will be performed only if: a) an intermediate commercial or industrial use exists between the tower site and such high visibility areas; and b) the tower meets minimum setbacks from such areas of forty (40) feet plus one (1) foot for each foot the tower exceeds a height of forty-five (45) feet. If the tower site is located a minimum distance of 1,000 feet from such areas, an intermediate commercial or industrial use will not be required. If a 100-foot buffer of mature trees at an elevation that will mitigate the view of the tower is preserved between the tower and high visibility areas, an intermediate use or the 1,000 foot distance requirement will not be required. The tower must still comply with the minimum setbacks specified above. To insure that the buffer of trees will mitigate the view of the tower', the topography of the buffer area should be at no point lower than ten (10) feet below the elevation of the base of the tower. If the tower is incorporated into the architectural treatment of a permitted use, an intermediate use, buffer or the 1,000 foot distance requirement will not be required. The tower must still comply with the minimum setbacks specified above. (Note: Buffers required by Ordinance or by conditions of zoning would remain applicable.) The tower should be located and/or designed so as not to create a an'Tix:~d-h~d to for air navieation ~o a,id" ......~-- _ ,~,,l L.~ or affect the operations of the Chesterfield County Ai .rport, as determined by the Director of Aviation Services. If these criteria cannot be met, the Substantial Accord will be reviewed by the Planning Commission through the public hearing process. (NOTE: Under the existing Substantial Accord Policy of Chesterfield County (s~-a'aaehed), the following procedures apply: An administrative finding that the tower is in Substantial Accord with the Plan must be reviewed by the Planning Commission. The Commission may affirm or vacate the finding. If the Commission affirms the administrative finding, the tower is deemed to be in Subslanfial Accord with the Plan. The Board of Supervisors does not review this decision unless the decision is appealed by the applicant. Bo If the Commission vacates the administrative finding, a public hearing will be scheduled before the Planning Commission which will then determine if the tower is in Substantial Accord with the Plan. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 1999 Item Number: 8.C.2. Subject: Employee Purchase of Prior VRS Service Credit on a Tax Deferred Basis County_ Administrator's Comments: County Administrator: Board Action Requested: Approve attached resolution authorizing the tax deferred purchase of VRS service credits for eligible employees. Summary_ of Information: The 1998 General Assembly passed legislation to allow eligible members of the Virginia Retirement System to purchase prior service credit on a tax deferred basis. Prior to this legislation eligible members could only purchase prior service credit on an after taxbasis. Implementation of the bill was delayed until the VRS received an Internal Revenue Service ("IRS") letter ruling approving the tax deferred component. With the recent receipt of the IRS letter ruling, local governments may now elect to offer the tax deferred purchase option to its employees. Under the new program, VRS members who meet the existing criteria for purchase service credit (e.g. military service, educational leave, service credit lost by taking a refund) will be allowed to purchase service credit on a pre-tax basis. For example, when an eligible employee elects to purchase prior service credit, VRS determines the total cost of the credit and the employee determines the amount and length of the deduction. Because this deduction is treated as an employee contribution for tax purposes, it is subtracted from gross income before taxes are paid. This allows the eligible employee to achieve current year tax savings while building up the amount of service credit he or she has towards retirement. Furthermore, since the service credit purchase is "funded" by the voluntary reduction in the employee's gross salary, there is no fiscal impact on the County's budget. In order to offer this program, the Board must adopt the attached resolution exactly as it was prepared by the Internal Revenue Service. Preparer: , Title: County Attorney Steven L Micas 1221:45658.1 (45660.1) Attachments: · Yes [] No ,[# AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA, ON AUGUST 25, 1999 RESOLUTION AUTHORIZING THE COUNTY TO PICK UP THE EMPLOYEE' S CONTRIBUTION TO VRS FOR PAST SERVICE CREDIT UNDER §414(H) OF THE INTERNAL REVENUE CODE AS PERMITTED BY THE GENERAL ASSEMBLY. WHEREAS, the County of Chesterfield desires to provide its employees with tax deferral pursuant to {}414(h) of the Internal Revenue Code with respect to their members contributions to the Virginia Retirement System, the State Police Officers Retirement System and the Judicial Retirement System (collectively referred to as VRS) for the permissible purchase of past service credit by picking up member contributions to the VRS; and WHEREAS, the pick up is authorized under Virginia Code Sections 51.1-142.I and 51.1-143.C.; WHEREAS, the VRS keeps track of such picked up member contributions, and is prepared to treat such contributions as employee contributions for all purposes of VRS; NOW, THEREFORE, IT IS HEREBY RESOLVED that effective the first pay day on or after the later of July 1, 1999 or the date the member executes a binding and irrevocable salary reduction election relating to the past service permitted to be purchased, the County of Chesterfield shall pick up all or a portion of the member contributions of its employees to VRS based on the terms of the salary reduction election, and such contributions shall be treated as employer contributions in determining tax treatment under the Internal Revenue Code of the United States; and it is further RESOLVED, the binding salary reduction election to be executed by the member shall include the following: (1) the beginning and ending date of the election, (2) the amount of the salary reduction on a pay period by pay period basis, (3) the total amount of the contribution expected to be involved, (4) a statement that the member may not receive the contributed amounts instead of having them paid by the County of Chesterfield to the VRS, and (5) an agreement that the member will not purchase the service credit through a lump sum payment during the period in which the salary reduction election is in effect, and it is further RESOLVED, the member may revoke the salary reduction election only in the event of an unforeseeable emergency as that phrase is used and defined in IRC Section 457 and Treasury Regulation Section 1.457-2(h)(4) and if such a revocation is made, the member may not make a new salary reduction election during his period of employment, and it is further RESOLVED, the such contributions, although designated as member contributions, are to be made by the County of Chesterfield in lieu of member contributions; and it is further 040 Page 2 of 2 RESOLVED, the pick up member contributions shall be paid for the same source of funds as used in paying the wages to affected employees; and it is further RESOLVED, that member contributions made by the County of Chesterfield under the pick up arrangement shall be treated for all purposes other than income taxation, including but not limited to VRS benefits, in the same manner and to the same extent as member contributions made prior to the pick up arrangement; and it is further RESOLVED, that nothing herein shall be construed so as to permit or extend an option to VRS members to receive the pick up contributions made by the County of Chesterfield directly instead of having them paid to VRS; and it is further RESOLVED, that notwithstanding any contractual or other provisions, the wages of each member of VRS who is an employee of the County of Chesterfield shall be reduced by the amount of member contributions picked up by the County of Chesterfield on behalf of such employee pursuant to the foregoing resolutions. RESOLVED, that the effective date of this resolution shall be August 25, 1999. On motion and second to adopt resolution, motion was carried by the following recorded vote: Ayes; Nayes: Harry Daniel Chairman of the Board of Supervisors Lane B. Ramsey County Administrator 1221:45660 BOARD OF SUPERVISORS HARRY G. DANIEL CHAIRMAN DALE DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT CHESTERFIELD COUNT P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 RENNY BUSH HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT MEMORANDUM TO: Lane B. Ramsey, County Administrator FROM: Karla J. Gerner, Director, HRM LANE B. RAMSEY COUNTY ADMINISTRATOR SUBJECT: House Bill 133 - Purchase of Prior Service Credit on a Tax-Deferred Basis DATE: July 12, 1999 Legislation enacted by the 1998 Session of the General Assembly, I-lB 133, allows eligible VRS members to purchase prior service credit on a tax-deferred basis. VRS has applied for and received a private letter ruling from the IRS that makes it possible for employers who pay the member's contribution to VRS to begin offering their employees tax-deferred purchase of prior service credit with pay periods effective immediately, provided certain conditions are met. To offer the option of tax-deferred purchase of prior service credit, the County would need to elect to pickup the member's contribution to VRS based on the terms of a salary reduction election under Section 414(h)(2) of the Internal Revenue Code. To do this, we must submit the enclosed resolution of "Authorization to Pick-up the Employee's Contribution to VRS for Past Service Credit Under Section 414(h) of the Internal Revenue Code". This resolution must be adopted in its entirety as written by the IRC. There is a potential tax consequence to the employee under Section 415 Contribution Limits of the Internal Revenue Code when the employer picks up an employee's contribution to VRS for the purchase of prior service credit. Under this section, annual additions for an employee under all of an employer's plans, such as a tax-sheltered or tax-deferred annuity plan under IRC Section 403 (b), deferred compensation plan under IRC Section 457, any 401 (k) plan, premium conversion or before-tax welfare plan, may not exceed the lesser of 25% of taxable compensation (employee's W-2 form) or $30,000. The employer's pick-up of an employee's contributions to VRS will reduce the employee's taxable compensation by the amount of the pick-up. This information has been given to the payroll department and they can confirm this figure for each employee who wishes to purchase prior service. Please sign the attached resolution and let me know if you have any further questions. Thank you for your attention to this matter. Providing a FIRST CHOICE community through excellence in public service. 4/12/99 Q&As: Tax-Deferred Purchase of Prior Service Credit The Virginia Retirement System (I/RS) applied for and received a private letter ruling from the Internal Revenue Service (IRS) allowing members of VRS to purchase prior service credit on a tax-deferred basis through payroll deduction, provided their employers have adopted the required resolution permitting it. Following are answers to questions employers and employees may have about the new .purchase option. Purchase of Service Q. Why would a member want to purchase service credit? A. Purchasing prior service credit can increase the amount of'a member's VRS retirement benefit because the amount of the benefit is determined by the member's average final compensation, age and the amount of service credit he or she has at retirement. Q. Who's eligible to purchase service credit? A. Any VRS member who ever left a VRS-covered position and lost service credit because he or she took a refund of retirement account contributions and interest may restore that service by buying it back through a lump sum payment or through payroll deduction. Certain other types of service, such as service in a retirement system of another state, military service and service lost due to certain .types of leave can also be purchased. Q. How much does it cost to purchase service credit? A. Depending on the type of service the member is purchasing and the number of years of service credit earned, the purchase rate is 5 percent or 15 percent of the member's salary at the time of purchase (or average of his or her income over any three consecutive years if higher than the current salary). Only purchases based on 5 percent of current salary are eligible for purchase through payroll deduction. Q. How does a member pay for the service? A. Until now, purchases of prior service credit could be made on an after-tax basis, either through monthly payroll deductions or in a lump-sum payment. Tax-Deferred Purchase of Service Q. How does the IRS private letter ruling change this? A. The IRS private letter ruling gives VRS members who purchase prior service credit at 5 percent of current salary the option to purchase the service on a tax-deferred basis, provided the employer has adopted the required resolution to provide this option. The purchase must be made through payroll deductions and the member must sign an irrevocable salary reduction payroll agreement spelling out the terms of the purchase before deferrals can begin. Q. What types of prior service credit can be purchased on a tax-deferred basis? A. Any type of prior service credit that can be purchased at the rate of 5 percent of current income can be purchased on a tax-deferred basis. That includes the following types of service: Service credit lost because a member left a VRS-covered position and took a refund Up to four years of credit while a member was on personal sick leave after January 1, 1964 Up to three months of service for periods of maternity leave taken after January 1 1964 ' Up to four years of credit for periods of time while a member was on educational leave or leave for temporary employment with the General Assembly Service for time a member worked as an instructional aide in a public school system in Virginia before July 1, 1974 Time when a member was employed by a political subdivision if he or she rejected membership when the subdivision first become covered Service lost because a member was hired after age 60 and excluded from membership because of age Service lost because a member left with fewer than five years of service and was required to take a refund (members terminating employment between July 1, 1986 an June 30, 1988) For a member with at least 25 years of service, up to four years of active duty military service, service with a public retirement system of Virginia or another state, or civilian service of the United States. Q. Can service purchased at 15 percent of creditable compensation or average final compensation be purchased on a tax-deferred basis? A. No. The only service that can be purchased on a tax-deferred basis is service that can be purchased at 5 percent of current salary. Q. What is the advantage to the member to purchase prior service credit on a tax-deferred basis? A. Purchasing prior service credit on a tax-deferred basis reduces the amount of the member's gross income that is subject to taxes. Because the amount the member has deducted to purchase service is treated as an employer contribution for purposes of determining federal and state income tax treatment, it is subtracted from the gross income before taxes are paid. This allows the member to achieve current-year tax savings while building up the mount of service credit he or she has towards retirement. The following example shows the effect of purchasing service credit on a tax-deferred basis compared to purchasing it on an after-tax basis: After-Tax Purchase of Service Tax-Deferred Purchase of Service $2,000 Gross Salary $2,000 Service Purchase Deduction 100 153 FICA Tax 153 270 Federal Income Tax 252 83 State Income Tax 77 100 Service Purchase Deduction This example uses the 1999 FICA, Federal and State Tax withholding rates for a single person who claims zero withholding allowance. Employer Action Needed to Permit Tax-Deferred Purchase Q. How can an employer provide this tax-deferred purchase of prior service option to employees? A. Only employers that pay the member's 5 percent mandatory contribution to the VRS may participate in the tax-deferred purchase program. If an employer is not currently paying the member's 5 percent mandatory contribution to the VRS, the govemin~ body must elect to do so by: .e ~ia0Pt~ng a resolution of"Authorization to Pick Up the Employee's Contribution to VRS Under Section 414(h) of the Internal Revenue Code" (This pick up will apply to all mandatory contributions for all mehabers.); and by · adopting a resolution of"Authorization to Pick Up the Employee's Contribution to VRS ~ Pam~eTvi,ce Credit." This pick up of past service credit is in the form of a · ~,flary reduction arr3mgement. If ~beem_pl_oyer is aJ~ady paying the member's 5 percent mandatory contribution, then t. he emplo~ee~ust submit the adopted resolution of "Authorization to Pick Up the EmploYee's Contribution to VRS for Past Service Credit." Q. What happens to member contributions paid by the employer for prior service credit under a salary reduction arrangement? A. Member contributions paid by the employer under a salary reduction arrangement are treated as employer contributions and are credited to the member's contribution account on a tax-deferred basis. Q. Once in the program, can an employer later opt out of it? A. No. The resolution is irrevocable. Member Action Needed to Permit Tax-Deferred Purchase Q. What does the member do to elect this option? A. After the employer has authorized the tax-deferred purchase, the member must sign and submit a binding and irrevocable salary reduction election that includes the following: · number of months eligible for purchase .._ · the start date and anticipated ending date of the election · a statement that the member may not receive the contributed amounts instead of having them paid by the employer to VRS · an agreement that the member will not purchase the service credit through a lump- sum payment during the period in which the salary reduction election is in effect. Q. When is the agreement effective? A. The agreement is effective on the first day of the first payroll period beginning on or after the later of.' · the date the employer resolution is signed, or · the date the member signs the Salary Reduction Election form Q. Can a member buy back only a portion of the prior service credit that he or she is eligible to purchase? A. Yes. A member may sign a Salary Reduction Election form that includes part or all of the prior service credit that he or she is eligible to purchase. Q. Can a member elect to have both a tax-deferred purchase and a non-tax-deferred purchase through payroll deduction? A. No. Only one payroll deduction at a time is allowed for the purchase of prior service credit. O4(; Terms of Agreement for Tax-Deferred Purchase Q. Once a member has signed the "Salary Reduction Election" form, can he or she later stop the withholding? A. No. The member's election to purchase prior service credit on a tax-deferred basis through payroll deductions is irrevocable and may not be terminated except in the event of an unforeseeable emergency as that phrase is used and defined in IRC Section 457 and Treasury Regulation Section 1.457-2(h)(4). If a member must terminate the agreement because of an unforeseeable emergency, he or she will not be able to purchase any service remaining under the contract on a tax-deferred basis. However, he or she may purchase the service later on an after-tax basis. Q. What is considered an "unforeseeable emergency" that would allow a member to stop purchasing prior service credit? A. An "unforeseeable emergency" is a severe financial hardship resulting from a sudden and unexpected illness, accident or loss of property due to casualty, or any other similar extraordinary and unforeseeable circumstance arising as a result of events beyond the control of the member. Unforeseeable emergencies do not include the need to send a child to college or the desire to purchase a home. Q. Who is responsible for making the determination that an unforeseeable emergency exists? A. The employer determines that the criteria for an unforeseeable emergency exists and apprises VRS of its determination. Q. What happens if a member goes on long-term disability under the Virginia Sickness & Disability Program (VSDP)? Can the member continue to purchase prior service credit on a tax-deferred basis? A. Payroll deductions cannot be made while a member is receiving long-term disability payments under the VSDP; however deductions would resume when the member returns to active employment. Payroll deductions will continue at 5 percent of full creditable compensation while a member is on short.-term disability under VSDP. Q. What if a member goes on leave without pay? Does this terminate the contract? A. No. Payroll deductions cannot be made while a member is on leave without pay; however, deductions would resume when the member returns to active employment. Q. what ifa member's pay is docked? e47 A. The amount of deduction for purchase of prior service credit is always 5 percent of creditable compensation, even if a member's pay is reduced due to docking. Q. If a member transfers to another VRS employer, is the purchase agreement terminated? A. Yes. However, the member retains his or her eligibility as long as the new employer has adopted the required resolution to provide for purchase of prior service credit on a tax-deferred basis. The transferring member will need to complete and submit a new Salary Reduction Election form to the new employer within 30 days of leaving his or her prior employer in order to purchase the remaining service. If the employer does not offer purchase of service on a tax-deferred basis, the member can always purchase the service on an after-tax basis. Q. What if a member terminates his or her j ob while purchasing service credit on a tax- deferred basis? A. Upon termination of employment, the agreement is terminated and the member cannot complete the purchase on a tax-deferred basis. However, if the member returns to active service, the purchase can be completed On an after-tax basis. Q. If an employee terminates employment, can the amount of deductions be increased so that he or she can pay off the purchase by the last pay period? A. No. Once the election is made to purchase prior service credit using the tax-deferred method, the amount that is withheld is always 5 percent of creditable compensation. Q. What if the member dies while purchasing prior service credit on a tax-deferred basis? A. The member's payments for the purchase of prior service credit would stop and service purchased by contributions made up to the date of death would be credited to the member's account. Effect of Tax-Deferred Purchase on Other Benefits Q. Will purchasing prior service credit on a tax-deferred basis affect a member's creditable compensation for VRS retirement and group life insurance. A. No. It will not reduce a member's creditable compensation for retirement or group life insurance purposes. Q. Are there other potential tax implications to the employee? A. Various sections of the Internal Revenue Code place limits on the amount of contributions an employee may make to a deferred compensation plan under IRC Section 457, a tax-sheltered or tax-deferred annuity plan under IRC Section 403(b), or other tax- sheltered plan. Since these limitations are based on gross income, and purchasing prior service on a tax-deferred basis reduces gross income, the maximum amount an employee could contribute to any tax-sheltered plan could be reduced. Other Considerations for the Employer Q. Will electing to provide tax-deferred purchase of prior service credit increase my employer contribution rate? A. No. The actuarial liability would be the same as a purchase of prior service credit on an after-tax basis. Q. What payroll system changes will be necessary for my agency to participate? A. None, if the payroll system accommodates salary reductions for tax-deferred purposes. The employer reports the payroll deduction for the purchase of prior service credit just as you now do. A copy of your employee's Salary Reduction Election agreement and Payment Option Agreement (VRS-26c) must be submitted to VRS with your monthly payroll report. Q. Will VRS subsidize the costs required for changing my payroll system? A. No. If your payroll system accommodates salary reductions for tax-deferred purposes, changes to your payroll system should not be necessary. Q. If my agency elects to provide this tax-deferred option, will it automatically change all purchases that are currently designated "member-paid after-tax" to "tax-deferred" buy backs? A. No. Members who are already purchasing prior service credit on an after-tax basis must sign the irrevocable Salary Reduction Election agreement in order to change from "member-paid after-tax" to "tax-deferred" status. 7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: August 25, 199~ Item Number: 8.C.3. Subject: Award of a Requirement Contract for a Physician to Provide Medical Services to the Inmates of the Chesterfield County Jail County Administrator's Comments: County Administrator: Board Action Requested: Request the Board of Supervisors award a contract to Robert W. Fry, M.D. for a fee of $180,000 for the first year, which shall be renewable for four additional years, and authorize the County Administrator to execute required documents, approved as to form by the County Attorney. Summary oflnformation: The County requires the services of a physician to provide comprehensive medical services te inmates committed to the Chesterfield County Jail. Through the competitive negotiation process, Robert W. Fry, M.D., was selected to be the best qualified to provide these services. The resulting contract shall initially be effective for one year, renewable for four additional terms ef one year each. Services to be provided by Dr. Fry shall include: *Design and implementation of a medical protocol; *Prevision ef health care and associated radiological, laboratory, and diagnostic services; *Supervision ef licensed nurses and appropriate referrals for hospital care, emergency care, and speciality medical care; *Provision of dental services for all inmates; and *Supervision ef County Jail medical staff te ensure that proper medical protocol is maintained in the absence ef physician. Dr. Fry has been providing medical services to the inmates ef the County Jail for the past nine years. Preparer: J ~J~---~ Clarence G. Williams, Jr. Attachments: [---] Yes No Title:Sheriff CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: Auc]ust 25. 1999 Number Bud.qet and Mana.qement Comments' This item requests Board approval for the Sheriff's office to award a contract to Robert W. Fry, M.D. to provide medical services to inmates committed to the Chesterfield County jail. The cost of the contract, which is the same as the FY99 cost, is included in the Sheriff's FY2000 budget appropriation. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: Subject: August 25, 1999 Item Number: 8.C.4.a. Adoption of Resolution Recognizing Mr. Gerald W. Critcher Upon His Retirement From Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr. Gerald W. Critcher upon his retirement from the Department of General Services. Mr. Critcher is unable to be present at the meeting. See attached resolution. Preparer: F~'ncis M. Pitaro - Title: Director, General Services Attachments: Yes r---] No RECOGNIZING MR. GERALD W. CRITCHER UPON HIS RETIREMENT WHEREAS, Mr. Gerald W. Critcher, retired on July 31, 1999 after providing eighteen years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mr. Critcher began his service on January 5, 1981 as Supervisor, County Garage; and WHEREAS, Mr. Critcher has seen the County's motor vehicle fleet grow from several hundred vehicles to more than 2,400 vehicles; and WHEREAS, Mr. Critcher performed his duties and responsibilities in a dependable manner often responding to emergencies after normal work hours and on weekends; and WHEREAS, Mr. Critcher always placed the welfare and safety of citizens and fellow county employees above his own personal comfort and feelings and will be missed by his fellow co-workers; and WHEREAS, Mr. Critcher is known for his friendly, easy going manner and his ability to work with others in an effective way. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Gerald W. Critcher and extends their appreciation for his eighteen years of dedicated service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented toMr. Critcher and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Meeting Date: August 25, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: 8.C.4.b. Page 1 ofl Subject: Adopt a Resolution Acknowledging Homeward as the County's Regional Homeless Services Coordinating Entity County Administrator's Comments CountyAdministrator: ~ Board Action Requested: Adopt attached resolution. Summary. of Information: this resolution is to acknowledge Homeward as the County's Regional Homeless Services coordinating entity. Preparer~/~-) ~ Bradford S. Hammer Title: Deputy County Administrator Attachments: Yes ~ No Resolution Acknowledging Homeward as the County's Regional Homeless Services Coordinating Entity WHEREAS, the County of Chesterfield is the residence for people who may be homeless; and WHEREAS, the causes of homelessness in the County include, among other things, mental illness, state and federal policies concerning mental illnesses, the unavailability of Iow-income housing, drug and alcohol abuse, sudden loss of employment and/or income, family instability and domestic violence, and economic conditions; and WHEREAS, the consequences ofhomelessness in the County, its neighborhoods, its businesses, and homeless people themselves are numerous and significant; and WHEREAS, quickly changing state and federal policies concerning low- income housing, drug and alcohol rehabilitation and mental illness pose great concems for the future of homeless people in the County and on the impact that the homeless population will have on the greater community; and WHEREAS, it is desirable that our community investigate solutions to homelessness and its effects in a proactive manner, rather than reacting in a piecemeal way to each facet of the issue; NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors requests that the County Administration work together with service providers, the faith community, homeless individuals, United Way, Homeward, the educational community, business leaders, leadership from Richmond City and Henrico County, and other interested citizens to support Homeward, an organization designed to determine community needs and propose solutions to the problems associated with homelessness. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page ]- of I- AGENDA Meeting Date: August 25, 1999 Item Number: $.C. 5. Subject: Request for a Permit to Stage a Fireworks Display at the Woodlake Pavilion/Amphitheater on September 5, 1999 County_ Administrator's Comments: County Administrator: -~~ Board Action Requested: Staff recommends approval of the fireworks display permit. Summary_ of Information: Karen Maynard-Moghaddas of the Woodlake Community Association has requested permission from the Board to stage a fireworks display at the Woodlake Pavilion/Amphitheater on property owned by The Lakes on 360, Inc. adjacent to the Swift Creek Reservoir on September 5, 1999 at 8:45 p.m. (Rain date of September 11, 1999) Mr. William "Bubba" Bulifant, III, of Dominion Fireworks has previously conducted similar displays elsewhere in the County and will personally discharge the fireworks. Ms. Moghaddas has submitted evidence of a fireworks liability insurance policy in the amount of $2,000,000 which names the County as an additional insured. Lt. James R. Picardat, Fire Prevention Bureau, has reviewed the request and has indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. Preparer: _~k.x~t.,,~. ~ Steven L. Micas Attachments: ffi Yes [] No Title: County Attorney 1221:45734.1 07/22/99 17: 03 ~8047395157 W.C. ~0-~ ?C:~ ffTf:6 P.g3/O~ '$ULH2L~-I~9 15:37 ~'"~er~eld ~lre Preu. ,.~1 Application for Fireworks Display (l'riaX or Type Ali Information) I Shooting ~ite/Di~play ~ea: _ _ (inchdm map] Per,on Coordinating Fireworks: (for the gponr, or) 3o ~)c~ 77~ - Compally K¢~pon$ible for ~tla~otin§: ' ~E~t~ I~ ~ zip: Homm Phone: I-~oo- ~(3- o~9 M~ililag Address: City: Work Phone: Shooter~ Name:_ Af~ Hours:, 07/22/99 17:03 · .JUL-22-1999 15:37 '~'8047395157 W.C. ~.~/D~003 F.,~$terq~eld Fire Prey. ,~ 804 Note: I. 2. Attach a list of fireworks to be used in the display. "~."~-"~ ~ /"~'--~'~ ~ ~ Attach a copy ofth¢ cc~rti.ficate ofinsuranoe. ~ Include a site drawing noting discharge site, spectator viewing ~ p~rking, and any ne~'by structures. Should you have ~ny questions, oall the Fi~ and Life Safety Division at 745-1426. 5. Return application to: Chesterfield Fire Depamnent Fir~ and Lifi~ Safety P. O. Box 40 Chestm'field. VA 23832 Print Name: (office use only) Site suitable for display pending CounW Attomcy and Board of Supervisors ~rprovsl. Sit~ ur~uitablo. ~ Date: Ewnt Rcpresent~ti e: 07/22/99 17:04 ~8047395157 W. C. A. 0?/22/99 17:05 ~'8047395157 C. A, ~005 PRODUCER 440-248-4711 Britton-Gallagher & Assoc. 6240 EOM Center Rd. Cleveland, OH 44139-2985 INSURED Dominion Fireworks,-Inc._ P. O. Box 3015 Petersburg VA 23805 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES-BELOW. COMPANY A COMPANIES AFFORDING COVERAGE -" Lexington Insurance Co. COMPANY B Granite State Insurance Co. COMPANY c COMPANY D THIS IS TO CERTIFY THAT THE POUCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE POUCY NUMBER POUCY EFFECTIVE POUCY EXPIRATION DATE (MMIDD/YY) DATE (MM/DD/YY) UMITS 8534963 3/23/99 3123100 GENERAL AGGREGATE $ 2000000 GENERAL UABIUTY COMMERCIAl. GENERAL UABIUTY __ CLAIMS MADE I Xl OCCUR OWNER'S & CONTRACTOR'S PROT AUTOMOBILE UABlU'FY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS GARAGE MABIUTY ANY AUTO EXCESS UABIUTY UMBREU. A FORM OTHER THAN UMBRELLA FORM I WORKER~ COMPENSATION AND I EMP~OYESS' UABiMTY I THE PROPRIETOR/' ~-~ INCL PARTNERS/EXECUTIVE OFFlCF. RS ARE: EXCL OTHER 002423 5640656 3/23/99 3/23199 3/23/00 3123/00 PRODUCTS - COMP/OP AGG PERSONAL & ADV INJURY EACH OCCURRENCE FIRE DAMAGE (Any ~ne fire} MED EXP (Any one person) 2000000 1000000 1000000 50000 COMBINED SINGLE LIMIT 1000000 BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE AUTO ONLY - EA ACCIDENT OTHER THAN AUTO ONLY: EACH ACCIDENT $ AGGREGATE $ EACH OCCURRENCE $ 4000000 AGGREGATE $ 4000000 WC STATU- OTH- TORY' LIMIT~; Eft EL EACH ACCIDENT EL DISEASE - POLICY LIMIT EL DISEASE - EA EMPLOYEE DF~CRIPTION OF 0PERATIONS/LOCATIONSNEHICLESISPECIAL ITEMS DATE: JULY 20,1999 ADDITIONAL INSURED: CHESTERFIELD COUNTY,VA. LOCATION: BRANDEI~1TT.T. LAKE, CHESTERFIELD COUNTY, VA. #2 BRANDERMILL CC~4UNITY ASSOCIATION RAIN DATE: TO BE DETEIT4ENED #3 PHILLIP MORRIS, USA PHILLIP MORRIS, USA P.O. BOX 26603 RICHMOND, VA. 23261 o COUNTY OF CHESTERFIELD, VIRGINIA P.O. BOX 40 CNR~~D, VA. 23832 BRANDE~qVfILL ~TY ASSOCIATION 3OOl ....... ................ ............ .............................. .................................. ,:.,.::.:..: ......... ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: SHOULD ~ OF THE ABOVE DERCRIBED POUCIES BE CAMC~_L~__n BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRn-rEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTIC~POSE J~O OBLIGATION OR LIABILITY ~,ND UPON THE~"0OI~PANY, IT¥ AGI~S OR RF. PRESENT AT[VES. I~UTHOREED REI~E~ENTATIVE // ~ ~. I II., .............................. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 25, 1999 Item Number: 8.C.6. Subject: Approve the Assignment of a Real Estate Contract Between the County and Virginia Landmark Company of Virginia, Inc. to Landmark Company, Inc. County_ Administrator's Comments: County Administrator: Board Action Requested: Approve the assignment of the contract to Landmark Company, Inc. Summary_ of Information: On January 13, 1999 the Board of Supervisors approved selling approximately 3.66 acres in the Airport Industrial Park to the Landmark Company of Virginia, Inc. A contract for the sale of the land was executed and closing is scheduled for August 26. Landmark Company of Virginia has formed an affiliate company, Landmark Company, Inc. to own the property and wishes to assign its rights in the contract to the new entity. Staff.recommends approving the assignment of the contract. Preparer: Steven L. Micas Attachments: [] Yes l No Title: County Attorney 0614:45926.1 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 25, 1999 Item Number: Page 1 of 2 8.C.7. Subject: Set Date for Public Hearing and Establish Forty-four Full Time Positions for the Chesterfield Community Services Board County Administrator's Comments: Board Action Requested: Set the date of September 8, 1999 for a public hearing to appropriate up to $2,000,000 in additional State and fee revenue and expenditures for the MHMRSA Department. Establish forty-four (44) full time positions for the MHMRSA Department. Summary of Information: The State FY2000 budget includes new funding for services for persons with mental retardation through the Medicaid MR Waiver. Approximately 135 Chesterfield resident will be able to access these funds once they have selected a service provider. To date, 107 residents have chosen the Chesterfield CSB as their provider of choice. Based on their individual needs residents will receive such services as case management, day support, employment and residential services. Residential services can be either 24-hour community home based or in-home services for the individual and/or their family caregiver. Forty-four full time positions are needed to provide services and support to the Medicaid MR Waiver and MH/SA expansion: Case Management-4; Day Support-7; Residential Services-20; Employment Services-3. In order to ensure that the documentation and other tasks associated with these services are successfully completed, the MHMRSA Department needs to add nine positions in billing, accounting, clerical, medical records and administration. The State FY2000 budget also included $25,000 for increased prevention services. The department plans to use these prevention funds to make a part-time position full time to partner with other youth serving groups to assist youth who are truant or displaying other behavioral risk indicators. Preparer: ~O.~ ~z ~ /Gary-F. Southard Title: Ass't. Exec. Director, Community Services Boar~ Attachments: Yes [~] No I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: Auaust 25. t999 Number Bud.qet and ManaRement Comments: As a result of increased State and fee revenues available during FY2000, the MHMRSA Department would like to establish forty-four (44) new full-time positions and set a date for a public hearing to appropriate these funds. Based on current estimates and recent commitments from consumers in Chesterfield County, the Department anticipates the need to appropriate up to $2,000,000 in additional funds. These additional funds and new positions supplement those approved by the Board of Supervisors at their June 23, 1999 Meeting (which then amounted to an additional $484,638 appropriation to the MHMRSA FY2000 Adopted Budget and the establishment of fifteen full-time positions). Preparer: R~becca T. Dickson Title: Director, Budget & Mana,qement CG4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 ofl Meeting Date: August 25, 1999 Item Number: 8.C.8. Subject: State Road Acceptance County. Administrator's Comments: County Administrator: Board Action Requested: Summary. of Information: BERMUDA: Warfleld Estates, Section D Richard M. McElfish, P.E. Attachments: Yes ~-~ No Title: Director. Environmental Engineering TO: Board of Supervisors FROM: Deparm~t of Environrnental Engineering SUBJECT: State Road Acceptance - WARFIFJ ,D ESTATES, SEC. D DISTRICT: BERMUDA MEETING DATE: 25 August 1999 ROADS FOR CONSIDERATION: WARFTF/D ESTATES CT WARFtRI D ESTATES DR WARFIEI D EgrA'IES 'IR WARFIEI D RIDGE DR WARFIF, I D RIDGE TR Vicinity Map: WARF[F,[ D ESTATES, SEC. D CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 1999 Item Number: 8.C.9.a. Subject: Transfer of $2,000 from ~he Dale District Improvement Fund to the Parks and Recreation Department to Purchase Football Equipment County_ Administrator's Comments: County Administrator: ~'~'~~. ,//'-~~~~~~'~ ~ Board Action Requested: Transfer $2,000 from the Dale District Improvement Fund to the Parks and Recreation Department to purchase football equipment. Summary_ of Information: Supervisor Daniel requests the Board to transfer $2,000 from the Dale District Improvement Fund to the Parks and Recreation Department to purchase football equipment. The funds will be used to purchase equipment such as helmets, pads and other equipment. This request was originally made by the Falling Creek Youth Sports League. The County is legally precluded from donating funds to athletic organizations such as the Falling Creek Youth Sports League. However, the County can expend public funds to purchase equipment which will be owned by the County and be part of the County's inventory of property. Organizations other than Falling Creek Youth Sports will also be able to use this equipment. The unaudited balance in the Dale District Improvement Fund is $70,994; approval of uses totaling $2,891 wi~leave a balance of $,68,103. Preparer: ~,,~c f"~ '~[C/~>.'~ Title: Director, Budget and Management Rebecca T. Dickson 0421:45990.1 Attachments: · Yes [] No [ # [ I ;7 I THREE CENT ROAD FUND AB_ELLC~LT_ID~ This application must be completed and signed before the County can consider a request for funding with Three Cent Road Funds. GOmpleting and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) vvnat is [ne amoun[ o~ Tunolng you are Describe in detail the funding request how the [honey, if approved, will be spent. - ' -/ .... --- I ' Is an¥~County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380. Page 2 = If applicant is an organization, answer the following: Is the organization a corporation7 Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request7 Yes ~ No Yes 't..-~' No Yes No V/'' = What is the telephone number, fax number, e-mail address of the applicant7 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Title (if signing on behalf of an organization) Printed Name 0407:23380. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 1999 Item Number: $.C.9. b. Subject: Transfer of $1,3 85 from the Midlothian District Improvement Fund to Pay a Portion of the Costs to Supply Police, Parks and Recreation and School Services to the Village of Midlothian Day Festival. County Administrator: Board Action Requested: County Administrator's Comments: Transfer $1,385 from the Midlothian District Improvement Fund to the Police and Parks and Recreation Departments and to the School Board to provide services for the Village of Midlothian Day Festival. Summary_ of Information: Mr. Barber has requested that the Board transfer $1,385 from the Midlothian District Improvement Fund to pay a portion of the costs incurred by the County to supply police and parks and recreation services to the Village of Midlothian Day Festival and for the school system to provide space for the Festival as well as janitorial and electric service. The Festival is sponsored by the Midlothian Junior Women's Club. The police and parks and recreation departments and the school system have traditionally given assistance to the Festival and the funds will help defray the cost of providing services which the departments had previously planned to provide. $250 of the amount will be transferred to the police department to provide uniformed officers, $610 will be transferred to parks and recreation to provide tables and recreational facilities, and $525 will be transferred to the School Board for the rental of Midlothian Middle School and for janitorial and electrical service costs. This request originally came from the Midlothian Junior Women's Club. The County is legally prohibited from donating money to this organization. The Board is authorized however to defray the cost incurred by County departments and the School Board to assist this public event. The unaudited balance in the Midlothian District Improvement Fund is $121,306; approval of uses totaling $1,385 will leave a balance of $119,921. Preparer: ~~~*'~/'~ [ ~,/2-~-9 Rebecca T. Dickson Attachments: · Yes [] No Title: Director, Budget and Management 0421:45992.1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request· What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to b,d ¥o, What is the amount of funding you are Describe in detail the funding request and how the money, if approved, will be spent. Is any County uepartment involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide th.o remainder of the funding? 0407:23380.1 Page 2 g If applicant is an organization, answer the following: is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? · Yes ~.,, No Yes No Yes v/' No What is the address of the applicant making this funding request? What is the telephone number, fax nu.m. bsr, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- ch(~~f the organization. Signat~e (/ / Title (if signing on ~Zhaif of an organ[za;don') Printed Name 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1~ of 1 AGENDA Meeting Date: August 25, 1999 Item Number: $.C.9.¢. Subject: Transfer of $2,000 from the Matoaca District Improvement Fund to the Chesterfield County School Board to Purchase Athletic Uniforms for Matoaca High School CounW Administrator's Comments: Board Action Requested: Transfer $2,000 from the Matoaca District Improvement Fund to the Chesterfield County School Board to purchase athletic uniforms for Matoaca High School. Summa~ of Information: Supervisor Humphrey has requested that $2,000 be transferred from the Matoaca District Improvement Fund to the Chesterfield County School Board to purchase athletic uniforms for Matoaca High School. The uniforms will be the property of the School Board and the School Board will control the use of the uniforms. The unaudited balance in the Matoaca District Improvement Fund is $77,548; approval of uses totaling $7,451 will leave a balance of $70,097. Preparer: ~j~r~ ~/~{~~ Title: Rebecca T. Dickson Attachments: ffi Yes [] No Director, Budget and Management 0421:45988.1 DISTRICT IMPROVEMENT FUNDS This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds. to private persons or organizations and these restrictions maY preclude the County's Board of Supervisors from even considering your request. What is the name of the .... ': .... * ~,,,.o, ,~ (person or organization) making this funding request? Mr. Pat Manuel, Head Varsity Football Coach Matoaca High School If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) The purpose of this organization is to fulfill the requiremements for one part of the athletic program at Matoaca High School. What is the amount of funding you are seeking? $1984.24 Describein detailthefunding requestand how the money, ifapproved, willbe spent· The funding request is for the reconditioning equipment for Matoaca High School. The money, of the football if approved, will o be used to continue the safety of program. Is any County Department involved in the project, event or program for which you are seeking funds? the students in the football No 0407:23380.1 If this request for funding will not fully fund your activity or program, what other At the present time, all athletic individuals or organizations will provide money depends on the sale of the remainder of the funding? fotoball tickets. The amount that we receive depends on the sales BUT due to the cancellation of one of the major teams, the amount received during this season will be considerably lower. Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes Yes × Yes × No No No X What is the address of the applicant making this funding request? 6001 Hickory Road Ettrick, VA 23803 What is the telephone number, fax number, Telephone--804-590-3110 e-mail address of the applicant? Fax--804-590-3118 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organi/zation. ~l::jnature / principal, Matoaca High School Title (if signing on behalf of an organization) James Hoover Printed Name 0407:23380. I OIXIE SPORTING 60,DOS ' P'.' O. 80X 11534 RiCHMONO VA 23230-1534 PHOP4E (804)353-4943 SALESPERSON 22 RD8 REIO SOLO TO ZMAT04 :~ATOACA ;.4:G;d SCHOOL 600i HICKORY ROAO ETTRICK VA 23803 * I Fl V 0 I C c~ * 95105-00 06/03/99 CUST. PO. : PAT MANUEL TERMS : NET ¢9/3¢/99 OATE REQUIREO : 08/10/99 SHIP VIA : DIRECT NOTE: F8 PANTS, RR95105A FOB: SHiP TO MATOACA HIGH SCHOOL Ai'TN: PAl' MANUEL 6001 HICKORY ROAO ETTRIC& VA 233®3 SEQ iTEM ~ 001 NS88878 COLOR: BLACK. NOTES : 002 NSOSC2 003 NSOSC3 NOTES OE:SCRIP'T!ON UNIT EXF. UNIT OROER SHIP PRICE F'RiC:~ G,A,',IE FOOTBALL PAINTS OELO~G EA 44 44 43.90 SIZE: ?/S, 1D/M,' lO/L, le/XL, 5/XXL, 2/XXXL OVERSIZE CHARGE XXL OELON6 EA b 5 4.39 OVERSIZE CHARGE XXXL DELON6 ENTEREO BY LY EA 2 Z 8. Z8 2]-.95 17.5o PLEASE INCL.ACCT & INV~ ON CHK GROSS FREIGHT MISC. DISCOUNT £gZi. Z1 13.i3 .00 .00 TAX .00 OEPOSIT .00 N E T 198.q. 24 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Auqust 25, 1999 Item Number: 8.C..10.a. Subject: Acceptance of a Parcel of Land Along the South Right of Way Line of Forest Hill Avenue from the Trustees of Bon Air Baptist Church County Administrator's Comments: County Administrator: ~'~~ /'-j ~L/~b"~4"~-'4'~~ Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.2235 acres along the south right of way line of Forest Hill Avenue (State Route 683) from the Trustees of Bon Air Baptist Church, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midtothian J~hn W. Harmon Attach_merits: Yes ~_~No Title: Right of Way Manaqer VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF WAY LINE OF FOREST HILL AVENUE FROM THE TRUSTEES OF BON AIR BAPTIST CHURCH GROVE SOUTJ ROAO'~' CHOCTAW STATE RT 1725 (1B8~2') N7F15'O2'E ~ I (104.94') ~ __L ' ~ ~ ~ ...... ~ I~' ~ , ~ ~1~ I : ~ $79'13'02'W ii= ! 'o. / ~ s7g'OE'15'W ~ z t- O '~ C:: PLAT SHOWING THE LOCA~ON OF VARIOUS EASEMENTS AND A 0.2235 ACRE PARCEL OF LAND ACROSS PROPERTY OWNED BY THE TRUSTEES OF BON NR BAP~ST CHURCH AUSTIN BROCKENBROUGH & ASSOCIATES, L.L.P. Consulting Engineers ~800 WEST HUNDRED ROAD ~ ~ ~¥ ,4Rr")~ PH. 804--748--R746 DRAWN ,AB~ CUENT I.D, RAw/.rdos & WlLSO~I IJO8 I.D. l B ON NR BAPTIST 97-~g CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Auqust 25, 1999 Item Number: 8.C.10.b. Subject: Acceptance of a Parcel of Land Along the South Right of Way Line of Willis Road and the East Right of Way Line of Coach Road from White Real Estate Group, LLC County_ Administrator's Comments: County Administrator:~ /~'''j Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.174 acres along the south right of way line of Willis Road (State Route 613) and the East Right of Way Line of Coach Road (State Route 614) from White Real Estate Group, LLC, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer.~--~ ~J. ~a.~ John W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH ACCEPTANCE OF ~ PARCEL OF LAND ALONG THE SOUTH RIGHT OF WAY LINE OF WILLIS ROAD AND THE EAST RIGHT OF WAY LINE OF COACH ROAD FROM WHITE REAL ESTATE GROUP LLC N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 1999 Item Number: 8.C.10.c. Subject: Acceptance of a Parcel of Land Adjacent to the South Right of Way Line of Farnham Drive from Stonehenge/Wood Associates, L.C. County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 1.022 acres adjacent to the south right of way line of Farnham Drive from Stonehenge/Wood Associates, L.C., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 1.022 acres adjacent to the south right of way line of Farnham Drive. This dedication is for the relocation of Farnham Drive and the development of Fairways Villas and the Willesden @ Stonehenge Subdivision. District: Midlothian J~hn W. Harmon Attachments: YesI ]No Title: Right of Way Manaqer VICINITY SKETCH Acceptance of a Parcel of Land Adjacent to the South Right of Way Line of Farnham Drive from Stonehenge/Wood Associates, L.C. Pond C 0 U N'~ PL't ROBIOUS R ~()N$ [~UCKI OLDECOACft VILLAGE W F $ T C r~ss~'oads tUG[IENL) 1' VILLAGE fHIAN ~i. fON CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 1999 Item Number: 8.C.10.d. Subject: Acceptance of a Parcel of Land Along the East Right of Way Line of Turner Road from Kenneth J. and 0telia J. Jones County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends~ that the Board of Supervisors accept the conveyance of ~a parcel of land containing 0.064 acres along the east right of way line of Turner Road (State Route 650) from Kenneth J. and Otelia J. Jones, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Clover Hill John W. Harmon Atta¢lunents: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE EAST RIGHT OF WAY LINE OF TURNER ROAD FROM KENNETH J AND OTELIA J JONES ~~*~'- -~ ~~"-'-~// ~ ~.,.m~,a~ -~-m u,,,Spring ~ }(~/~q~ VILL~ ~~.~ ~.~ PROVIDENCE . ~ ~ ~ N WATER ES~'T T - 50.e2' L - 101.24' O - 101.24' .[ 10.11' PLAT SHOWING A PARCEL FOR DEDICATION ACROSS THE PROPERTY OF KENNETH &: OTELIA JONES CLOVER HILL DISTRICT CHESTERFIELD COUNTY, VIRGINIA 219 ~ ROAD AREA OF DEDICATION TO CHESTERFIELD COUNTY 5926.11 SF (0.064. Ac.) ~IDTH WATER ESM'T DB. 1874 PG. 960 GRAPHIC WN.'~R L HO(~2R 1013 PA~E 1248 ~A ( m y~'r ) 1 inch - 50 ft. CARL E. DUNCAN, ENGINEER / SURVEYOR 1959 CAPEWAY ROAD POWHATAN, VIRGINIA 23139 (804-) 598-82',0 ]ATE: MARCH 26,~1999 SCALE: 1' = 50' i,DRAWN BY: CED ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Auqust 25, 1999 Item Number: 8.C.10.e. Subject: Acceptance of a Parcel of Land along the South Right of Way Line of North Woolridge Road from The Grove, L.P. County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.125 acres along the south right of way line of North Woolridge Road from The Grove, L.P., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: The dedication of this parcel is required for the development of the North Woolridge Road Improvement Project. District: Midlothian Preparer:~,~ -/--/, ~ John W. Harmon Attachments: YesI Title: Riqht of Way Manager VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF WAY LINE OF NORTH WOOLRIDGE ROAD FROM THE GROVE LP NL~p CIIESTERFIELD COUNTY VIRGIN/~. N I I I i I I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 MeetingDate: Auqust 25, 1999 Item Number: 8.C.10.f. Subject: Acceptance of a Parcel of Land Along Ruffin Mill Road from Roslyn Farm Corporation County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 1.506 acres along Ruffin Mill Road from Roslyn Farm Corporation, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: This dedication is needed for the relocation of Ruffin Mill Road to serve the Ashton Creek Business Center. District: Bermuda ~ohn W. Harmon Attach_merits: Yes No Title: Riqht of Way Manager Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Aucyust 25, 1999 Item Number: Page 1,of._~_2 Subject: Approval of Contract with COSHA, Inc. to Provide Annual Health Assessments and Medical Testing for Fire Department Personnel County Administrator's Comments: CountyAdministrator: BoardAcfion Requested:, The Board is requested to approve the contract with COSHA, Inc. to provide annual health assessments and medical testing for Fire Department personnel. ~ Summary of Information: Health assessments and medical testing are performed on Fire Department personnel on an annual basis. The new contract is being awarded to COSHA, Inc. for a period of six years. The vendor was selected after a competitive process. Preparer: Paul W. Ma Attachments: [~s No Title: Acting Fire Chief CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin(] Date: Aucmst 25. '1999 Number BudRet and Manaqement Comments: Health assessments and medical testing is an ongoing program which has been in place for a number of years in the Fire Department. Funding for a contract for this testing currently being considered for award to COSHA, Inc. is included in the Fire Department's FY2000 budget. The cost of the contract is $130,000 and funds are available. Preparer: ,~ [ ~ ~ Title: Director, Bud,qet & Manaqement Rebecca T. Dickson Meeting Date: August 25, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 oL 8.C.11.b. Subject: Award of Contract to iXL, Incorporated for the Development of an Infrastructure Strategic Plan to Deploy Interactive Internet and Intranet Applications, Including Electronic Commerce and the Transfer of $45,000 From Non- departmental Appropriations County. Administrator's Comments: County Administrator: Board Action Requested: Award of contract in the amount of $125,000 to iXL, Inc., transfer of $45,000 from non-departmental appropriations to the Intemet/Intranet Project, and authorize the County Administrator to execute all necessary documents. Summary of Information: The county established its Intemet site in February, 1997, and its Intranet site in April, 1999. The county's Internet and Intranet provide static information to the public and county employers, respectively. The count3 now needs to plan for the deployment of interactive applications. The Plan will provide direction for the implementation of interactive applications to enhance customer service and increase efficiency of county processes. Preparer: Title: Director, Information Systems Technology_ Attachments: ~--] Yes I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: August 25. 1999 Number Bud.qet and Mana.qement Comments: iXL, Inc. has been selected to assist the county in developing an Internet/Intranet Strategic Plan to deploy interactive applications. During the FY2000 budget process funds were allocated, in a non- departmental center, to address potential Y2K issues and to begin evaluating countywide internet and intranet applications. Funds in the amount of $45,000 are available for transfer to complete the referenced Strategic Plan. Completion of the Strategic Plan is expected around December, 1999. Once completed, staff will have an estimate of the cost to implement these applications. Funding necessary for this implementation will be addressed in future budget cycles. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Date: August 25, 1999 Item Number: $, C, ll.c. Subject: Contract Award for the Smoketree Drive and Gordon School Road Sidewalk/Bike Lane Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to award a contract for the Smoketree Drive and Gordon School Road Sidewalk/Bike Lane Project. Summary of information: The County has entered into an agreement with VDOT wherein the County will administer the construction of the Smoketree Drive and Gordon School Road Sidewalk/Bike Lane Project. The County will perform the work and be reimbursed by VDOT. Bids for the construction of the project will be received on August 23, 1999. Staff will submit a bid analysis and award recommendation for the Board's consideration prior to the Board meeting. Recommendation: Staff will submit a bid analysis and award recommendation to the Board prior to the Board meeting. District: Clover Hill Preparer: Attachments: t~. McCracken Agen413 Yes Title: Director of Transportation No SMOKETREE DRIVE & GORDON SCHOOL ROAD SIDEWALK / BIKE LANE SMOKE.BMP 8/12/99 N CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: August 25, 1999 Item Number: S.¢.ll.d. Subje~: FY2000 Chesterfield Community Services Board Performance Contract County Administrator's Comments: Board Action Requested: Approve the FY00 Performance Contract between the Chesterfield Community Services Board and the Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services. Summary of Information: Effective July 1, 1998, the Code of Virginia Section 37.1-198 requires the governing body of each city or county to approve its CSB's annual performance contract through a formal vote. The CSB Board has approved the FY00 Performance Contract. The performance contract describes scope and costs of services and includes exhibits that detail: revenues, costs of membership information and the type of CSB. The State also requires various supplemental schedules related to CSB membership characteristics, terms, staff management salary costs and revenues that are not part of the Performance Contract. Attached for reference is an Executive Summary of contract terms and conditions. The original contract document is filed with the Deputy County Administrator, Human Services. Preparer: ~o -Tt~~ Title: Ass't. Director, Community Services Board /G~r-y F. Southard Attachments: Yes I No [--] ~00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin(] Date: Auoust 25. 1999 Number BudRet and Manaqement Comments' The FY2000 Community Services Board Performance Contract reconciles with the MH/MR/SA Department's FY2000 Adopted Budget; the expenditures described in Exhibit A of this document describe how the Department's $15,183,300 Budget adopted by the Board of Supervisors for FY2000 (along with $135,662 in grant funds) is allotted by program area. Preparer: ~ ~ (' Title: Director, Bud.qet & Mana,qement Rebecca T. Dickson EXECUTIVE SUMMARY: FY2000 STATE PERFORMANCE CONTRACT The FY2000 Performance Contract between the Chesterfield Community Services Board and the State Department of Mental Health, Mental Retardation and Substance Abuse Services is established by Section 37.10-198 and 248.1 of the Code of Virqinia. The Performance Contract serves as the primary accountability and funding mechanism between the State and the CSB. The Performance Contract defines populations to be served, identifies the types of services, estimates the number of persons to be served, the quantity of services and the cost of these services. The Contract outlines various requirements that both the State and the CSB will carry out to ensure services to residents. Examples of these are: licensure requirements, continuity of care, interagency relationships, consumer and family member involvement and participation, quality care and improvement, human rights of persons served, accountability requirements, and ensures that both parties will follow applicable local, state and federal laws and regulations. The FY2000 Performance Contract reconciles to the $15,183,300 FY2000 budget adopted by the Chesterfield County Board of Supervisors for the Chesterfield Community Services Board. 102, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 25, 1999 Item Number: 8.C.12. Subject: Amendment to the Board Minutes of June 23, 1999 County Administrator's Comments: County Administrator: Board Action Requested: Amend the minutes of June 23, 1999 as indicated below. Summary of Information: FROM: ~On motion of Mrs. Humphrey, seconded by Mr. Warren, the Board simultaneously nominated/appointed Ms. Stephanie Brincefield, representing the Midlothian District; Ms. Jennifer Becker and Mr. Marvin Gilliam, representing the Clover Hill District; Ms. Brandis Robinson and Ms. Anna Hanger, representing the Matoaca District; and Ms. Teresita Williams and Ms. Wendalynn Payne, representing the Dale District to serve on the Youth Services Citizen Board, whose terms are effective July 1, 1999 and expire June 30, 2000. And, further, the Board nominated/reappointed Ms. Samantha Dunbar, representing the Bermuda District, and Mrs. Frances Brown, representing the Matoaca District, to serve on the Youth Services Citizen Board, whose term is effective July 1, 1999 and expires June 30, 2000. Preparer: r~~ t~~ Lisa Elko TJtle:,Clerk to the Board of Supervisors Attachments: ---]Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 25, 1999 Item Number: Summary of Information: (Continued) Ayes: Daniel, Warren, Barber, and Humphrey. Nays: None. Absent: McHale." TO: "On motion of Mrs. Humphrey, seconded by Mr. Warren, the Board simultaneously nominated/appointed Ms. Stephanie Brincefield, representing the Midlothian District; Ms. Jennifer Becket and Mr. Marvin Gilliam, representing the Clover Hill District; Ms. Brandis Robinson and Ms. Anna Hanger, representing the Matoaca District; and Ms. Teresita Williams and Ms. Wendalynn Payne, representing the Dale District to serve on the Youth Services Citizen Board, whose terms are effective July 1, 1999 and expire June 30, 2000. And, further, the Board nominated/reappointed Ms. Samantha Dunbar, representing the Bermuda District, whose term is effective July 1, 1999 and expires June 30, 2000; and Mrs. Frances Brown, representing the Matoaca District, whose term is effective July 1, 1999 and expires June 30, 2002 to serve on the Youth Services Citizen Board. Ayes: Daniel, Warren, Barber, and Humphrey. Nays: None. Absent: McHale." 104 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: August 25, 1999 Item Number: 8.c. 13. Subject: Appropriation of Funds and Authorization to Enter Agreement for the Genito Road Right of Way Acquisition Project County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board is requested to authorize the County Administrator to enter into a right-of-way agreement with the Virginia Department of Transportation (VDOT) and appropriate $400,000 in anticipated VDOT reimbursements for the Genito Road Widening Project from Route 360 to Old Hundred Road. Summary of Information: In 1993, the Board authorized staff to enter into a design agreement with VDOT for the Genito Road Widening Project from Route 360 to Old Hundred Road. VDOT has now requested the County to assist in acquiring water line easements for the project. If the County assumes the responsibility for the project, a VDOT/County right-of-way agreement, similar to those the County has executed in the past, will be necessary. Under the terms of the agreement, the County will perform the various activities and be reimbursed by VDOT. Staff anticipates that VDOT will request modifications during the various phases of this project which will increase the overall cost of the project. The County's contract with VDOT will permit County staff to authorize these modifications. Additional reimbursement from VDOT to pay for any additional work will need to be appropriated by the Board. Staff will bring any such additional appropriation requests back to the Board for its approval. (Continued on next page) Preparer: ~~~ Title: '~.J. McCracken Agen414 Attachments: Yes ~-~ No Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 (Continued): Genito Road Right of Way Acquisition Recommendation: Staff recommends the Board take the following actions: 1) Appropriate $400,000 in anticipated VDOT reimbursements for the project; and 2) Authorize the County Administrator to enter into the necessary VDOT/County right-of-way acquisition agreement, acceptable to the County Attorney. District: Clover Hill CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: August 25. 1999 Number Budget and Manaqement Comments: This request is appropriate $400,000 in anticipated VDOT reimbursement for acquisition of water line easements for the Genito Road Widening Project (from Rt. 360 to Old Hundred Road). Staff anticipates that VDOT will request modifications during the various phases of this project which will increase the overall cost of the project. Additional VDOT reimbursements will need to be brought back before the Board to be appropriated as needed. This phase of the project does not involve any local funds. Preparer: Rebecca T. Dickson Title: Director, Budget & Mana,qement GENITO ROAD RIGHT OF WAY PROJECT GENITOWL 8113/99 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Auqust 25, 1999 Item Number: 8.c.14. Subject: Conveyance of an Easement to Virginia Electric and Power Company County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install underground power lines to provide a potential second feed to Midlothian High School and to serve a traffic light at the intersection of Charter Colony Parkway and North Woolridge Road. Summary_ of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install underground power lines to provide a potential second feed to Midlothian High School and to serve a traffic light at the intersection of Charter Colony Parkway and North Woolridge Road. District: Midlothian Preparer: Jo~n W. -zJ. ~ Harmon Attachments: Yes No Title: Right of Way Manaqer VICINITY SKETCH ~.~ CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY MIDLOTHJAN 23113 ~' MIDI~OTHIAN HS WATKII~ J t I~LNR G~OVET(~ CT Legend Location of Boundary Lines of Right of Way Fo~m No. ?2o4a~,,~,g J. Plat to Accompany Right-of-Way Agreement VIRGINIA POWER COR 16 IVircjinia Electric and Power Company Distriot District -Township- Borouclh County- City State Office Plat Number CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Auqust 25, 1999 Item Number: 8.C.15.a. Subject: Request Permission to Construct a Driveway Within a Variable Width Drainage Easement Across Lot 21, Rosemont, Section C County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant J. Lee Keiger, III and Catherine C. Keiger, permission to have a portion of aggregate driveway constructed within a variable width drainage easement across Lot 21, Rosemont, Section C; subject to the execution of a license agreement. Summary of Information: Francis M. Jarrell, Jr. Construction, Inc. has requested permission to construct a portion of an aggregate driveway within a variable width drainage easement across Lot 21, Rosemont, Section C. This request has been reviewed by staff and approval is recommended. District: Midlothian John W. Harmon Attach_merits: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST PERMISSION TO CONSTRUCT A DRIVEWAY WITHIN A VARIABLE WIDTH DRAINAGE EASEMENT ACROSS LOT 21 RO'SEMONT SECTION C FRANCIS M JARRELL JR CONSTRUCTION INC 0O 39 / / ~ /. 112, o I / / /(oo. oo' 7'0 i / /~i--i'V~ i 0~. 00' ,.---"-- · AREA TO BE LICENSED Dale: /0.-7. Od Scale: /"~ 50' Jo, b No.: c'~O//o5~ /~07-EI, ~Orl OZV "O " C~Crfl~ld Cou~ru, "P~NNERS · ARCHITECTS · ENGINEERS · SURVEYORS · ~l Bra~way Road · Suil~ i~ · R~h~, Virginia 23236 , 794-0571 · F~ 794-2635 1 iO~ ~k~fi~ Pa~ay · Suil, 1 · ~hla~, Virginia 2a~5 · (~) 5~-2888 · Fax (804) 5~-2057 REFLECTING 1OMORROW CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Auqust 25, 1999 Item Number: 8.C.15.b. Subject: Request Permission to Install a Fence Within Existing Easements Across Lot 34, Walton Lake, Section C County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Camille M. Melton permission to install a fence within an existing utility easement, sewer easement and drainage easement across Lot 34, Walton Lake, Section C; subject to the execution of a license agreement. Summary of Information: Camille M. Melton has requested permission to have a fence encroach within an existing utility easement, sewer easement and drainage easement across Lot 34, Walton Lake, Section C, as shown on the attached plat. This request has been reviewed by staff and approval is recommended. District: Midlothian John W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST PERMISSION TO INSTALL A FENCE WITHIN EXISTING EASEMENTS ACROSS LOT 34 WALTON LAKE SECTION C CAMILLE M MELTON Coalfield Athletic Complex CLOVER HiLL DISTRICT 'CREEK FS ; O.E,O ',, 'x AREA TO BE LICENSED · PLANNERS. ARCHITECTS · ENGINEERS. SURVEYORS' 501 Branchway tRoad · Suite 100 · Ric.,hmor~. Virginia 23235 · 794-057! · Fax 794-2635 038 l.~ked, ctge Pa,fleway · Suite 1 · Ashtand, V~rgin~ 23005 · (804) 550-2888 · Fax (804) .550-2057 TOTglL P, 04 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 MeetingDate: August 25, 1999 Item Number: 8.c.15.c. Subject: Request Permission to Construct a Driveway Within a Fifteen Foot Easement and Variable Width Sewer Easement Across Lot 24 Rosemont, Section F County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Francis M. Jarrelle, Jr. Construction, Inc., permission to construct a driveway within a 15' easement and variable width sewer easement across Lot 24, Rosemont, Section F; subject to the execution of a license agreement. Summary_ of Information: Francis M. Jarrelle, Jr. Construction Inc. has requested permission to construct a portion of an aggregate driveway within a 15' easement and variable width sewer easement across Lot 24, Rosemont, Section F. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: ¢~-~ -z---J. ~.,~ Jo~n W. Harmon Attacb_ments: Yes No Title: Riqht of Way Manaqer '~',., VICINITY SKETCH REQUEST PERMISSION TO CONSTRUCT A DRIVEWAY WITHIN A FIFTEEN FOOT EASEMENT AND VARIABLE WIDTH SEWER EASEMENT ACROSS LOT 24 ROSEMONT SECTION F FRANCIS M JARRELLE JR CONSTRUCTION INC / AREA TO BE LICENSED Dale: /- ,"~, .r../qc.:? Scale: { '~' ~ ' · ~gT.~g PGZ ~OB -~'ouI ~se~'I°°ssV ~ ~ez~'B :XB ~ue~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 1999 Item Number: 8.C.15.d. Subject: Request to Extend a Private Water Service Lateral to Serve Residence at 3510 Old Gun Road East County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve a request to extend a private water service within Old Gun Road East right of way in the City of Richmond to serve a County residence at 3510 Old Gun Road East and authorize the County Administrator to execute the water connection agreement. Summary_ of Information: Thomas L. Ashbridge, IV has requested approval to extend a private water service within Old Gun Road East right of way in the City of Richmond to serve his County residence at 3510 Old Gun Road East. This request has been reviewed and staff recommends approval. District: Midlothian Preparer:~ -z...], ~ John W. Harmon Attachments: No Title: Right of Way Manaqer CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: Auguzt 25, 1999 Item Number: 8.c.16. Subject: Request to Quitclaim a Sixteen Foot Water Easement Across the Property of Sumitomo Bank Leasing and Finance, Inc. County_ Administrator's Comments: County Administrator: ~ /~ ~ Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' water easement across the property of Sumitomo Bank Leasing and Finance, Inc. Summary_ of Information: Sumitomo Bank Leasing and Finance, Inc. has requested the quitclaim of a 16' water easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Clover Hill Harmon Attachments: No Title: Right of Way Manaqer VICINITY SKETCH REQUEST TO QUITCLAIM A SIXTEEN FOOT WATER EASEMENT ACROSS THE PROPERTY OF SUMITOMO BANK LEASING AND FINANCE INC LANDI O0 ~ MILL SPRING CT MILL SPR[f~G L~ OAK KNOLL CJR HILL ~ ASHBROOK ,~TAG BIRKDA N ~ ~ ~ PIN ~ 725-671~9J ~ · 0.9~ ACRE 1~o. oo' ~g2g+/- 'o' ~ ~o' 'a ~RK B. B~ ~E UNE ~ DB~676 U.S. ROUTE J60 S~l, 1"= SO' V~. mom R~ (180' UL~ R~) CH~D BY: DATE: SCALE: 1'=30' CLO~ HI~ DI~I~ JOB NO: H98012 CH~R~ C0U~, P~NER~ · ARCH~8 · ENGINEERS · SUR~ORB 12~ ~ ~e · ~, ~la 2~18 · ~e (540) 772-9~ · F~ (~) 772-8050 110~ Lak~ Pa~, Su~ 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: Au~lust 25, 1999 Item Number: 8.¢.17. Subject! Award of a Construction Contract to Shirley Construction Corporation for the Construction of the LaPrade Branch Library in the Amount of $3,044,600, Appropriation of Cash Proffers,and Transfer of Funds County Administrator's Comments: County Administrator: ~"-~~ Board Action Requested: Approval of the award of a construction contract to Shirley Construction Corporation in the amount of $3,044,600 for the construction of the replacement LaPrade Branch Library, appropriate $70,000 in library cash proffers and transfer $150,000 from the reserve for future capital projects to the LaPrade Library project. Summary of Information: Shirley Construction Corporation was the lowest responsive and responsible bidder out of eight bidders for this new 20,000 square foot library. This project was recommended in a May 1992 study titled "A Library Site Plan for Branch Locations in Chesterfield County" and in the 1995 Public Facilities Plan. Also, the citizens of Chesterfield County approved this project in the 1996 Bond referendum. The recommended award is comprised of the base bid at $2,828,000, Alternate #2 for the extension of Huntshire Drive and access drive at $116,000, Alternate #3 for additional parking to meet the libraries parking ratio objective at $92,000 and Alternate #6 at $8,600 for glass doors in the lobby. Accordingly, the Board is asked to approve the award of the construction contract in the amount of $3,044,600. Preparer: F~ancis M. Pitaro Title, Director of General Services CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 25. 1999 Number Bud.qet and Mana,qement Comments' This item for the new LaPrade Library requests the approval of the award of a construction contract, appropriation of $70,000 in library cash proffer funds and transfer of $150,000 from the Reserve for Future Capital Projects (RFCIP). The $70,000 in cash proffers represents approximately 50% of the available library cash proffer funds. A contract award in the amount of $3,044,600 exceeds the current project budget. Through the use of budgeted contingency funds, the requested appropriation of cash proffers and the requested transfer from the RFCIP, sufficient funds would exist to award the contract in the stated amount. The Board should note a contingency of 10% of unexpended funds is desired at the time of contract award. Approval of this item would result in a contingency balance of approximately 6%. Additionally, funding of $220,000 bringing the total funding to $5,470,000. balance in the RFCIP would be $1,362,843. Preparer: ~.~,~'~---~ l~rr'~ Title: Director, Bud,qet & Mana,qement Rebecca T. Dickson approval would result in a net increase in project The CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Date: August 25, 1999 Item Number: 8. C. ].8. Subject: Transfer Funds for Cultural Resource Study for North Enon Church Road Improvements to Meadowville Technology Park County Administrator's Comments: County Administrator: ~ /'J~ ~ ~ Board Action Requested: The Board is requested to transfer $30,000 for the preparation of a cultural resource study for future improvements to North Enon Church Road. Summary of information: The County continues to market the Meadowville Technology Park. If the southern part of the Park is selected for development, North Enon Church Road would probably have to be improved and a new site road would probably need to be constructed to serve the property. To reduce road construction schedule uncertainties and improve the Park's competitiveness with other sites, a cultural resource study should be completed now, in advance of the improvements having to be made. The study would cost approximately $30,000. Recommendation: Staff recommends that the Board: 1) Transfer $30,000 from the Industrial Access Account to the North Enon Church Road Industrial Access Project (Meadowville) for the preparation of a cultural resource study; and 2) Authorize the County Administrator to take all necessary steps to have a cultural resource study completed for improvements to North Enon Church Road and construction of a site road to serve Meadowville Technology Park. District: Bermuda Preparer: Attachments: . ~vlcCracken Agen412 Yes Title: Director of Transportation [-~No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: Auoust 25. 1999 Number Bud.qet and Manaqement Comments: This request is for transfer of $30,000 from the Industrial Access Account to fund a cultural resource study for improvements to North Enon Church Road at the Meadowville Technology Park. Completion of this study now, will improve road construction schedules in the event the southern part of the Technology Park is selected for development. The available balance in the Industrial Access account is $897,727; transfer of $30,000 will leave an available balance of $867,727. Preparer: z~ ,~( ~~, Rebecca T. Dickson Title' Director, Budget & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 AGENDA of 2 Meeting Date: August 25:1999 Item Number: 8.¢. Subject: Consideration of an Application for a One Year Federal Bureau of Justice Assistance Local Law Enforcement Block Grant (1999 Law Enforcement Block Grant) County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Police Department to apply for a Federal Local Law Enforcement Block Grant in the amount of $78,507, and to appropriate the necessary funds when approved. Summary of Information: In July of 1999 the Police Department was notified by the United States Bureau of Justice Assistance that Chesterfield County is eligible to apply for a direct award of $78,507 to be used for law enforcement purposes. The grant requires a local cash match of $8,723. Preparer: ~~_. ~/~~t~ Title: Colonel Carl R. Baker Attachments: Yes No Chief of Police CHESTERFIELD COUNTY' BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 25. 1999 Number Budc~et and Manaqement Comments: This item requests Board approval for the Police Department to apply for and appropriate, if received, a grant from the Federal Bureau of Justice. The local law enforcement block grant provides funds to localities for law enforcement purposes and is a continuation of an existing grant. The Police Department has been the recipient of the block grant funds for four consecutive years. The total funding being requested is $87,230, with $78,507 in federal funding and $8,723 in local match requirements. This is a continuation of an existing grant; funds are available from the Police Department's operating budget. Preparer: Rebecca T. Dickson Title: Director, Bud,qet & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page __ of__ Meeting Date: August 25, 1999 Item Number: $.C.20. Subject: Acceptance of Four Burial Plots in Bermuda Memorial Park from an Anonymous Chesterfield County Citizen County Administrator: Board Action Requested: County Administrator's Comments: Staff' recommends that the Board of Supervisors accept conveyance of the four burial plots in Bermuda Memorial Park and authorize the County Administrator to execute the necessary deed. Summary_ of Information: An anonymous Chesterfield County citizen has donated four burial plots in the Bermuda Memorial Park, 1901 Bermuda Hundred Road in Chester, to the County to be given to indigent residents who are unable to afford a burial site. Preparer: ..~t_~t~C ~/7. ,~_~..~ Title: Director, Social Services Sarah C. Snead 1221:45916.1 Attachments: [] Yes · No I I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetinq Date: Au.cjust 25r 1999 Item Number: 8 .C.21. Subiect: Award of Contract to Betco Construction, Inc. in the amount of $21,814 and Transfer of $25,500 to Cover the Cost of Repairs to Four Large Circuit Courthouse Column Covers and transfer of $42,265 to the Buildings and Grounds Department for Painting in the Circuit Courts Building County Administrator's Comments: County Administrator: Board Action Requested: Award contract to Betco Construction, Inc. in the amount of $21,814 and authorize the County Administrator to execute all necessary documents and authorize transfer of $25,500 to fund the Circuit Courthouse column repairs; authorize transfer of $42,265 to Buildings and Grounds Department to cover painting the Circuit Courts Building. Summary of Information: Four of the large column covers at the Circuit Courthouse are deteriorating from moisture and physical abuse and need immediate repairs. Staff has received a favorable bid in the amount of $21,814 from Betco Construction, Inc. for all the necessary repairs. The additional $3,686 will be used to cover construction management charges and provide a contingency for any unforeseen conditions. The existing Courts Building was completed the summer of 1990 and included vinyl wallcovering throughout the public areas. The decision has been made to remove the vinyl wallcovering and paint these areas. Preparer: .~ Title: Director of General Services Attachments: ~]Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: Auaust 25. 1999 Item Number: Summary of Information (cont.): Funds are available in the completed General Services Warehouse D and Wagner Building Parking Lot projects to cover these transfers. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 1999 Subject: Planning Commission Review of Central Area Plan Item Number: 10.A. County_ Administrator's Commcnt~; County_ Administrator; Board Action Requested: For Information - No Action Required Summary_ of information: As requested by the Board of Supervisors, the Planning Commission reviewed the Central Area Plan's land use designation for a specific geography along Route 10 near the intersection of Omo Road/Irongate Road and the intersection of Route 10 and Cogbill Road (the attached map highlights the area reviewed). The Planning Commission has studied and discussed staff's review and has concluded that the land use designated for this specific area in the Central Area Plan is appropriate. It should be noted that the review process included two (2) citizen meetings that were open to the public. The Planning Commission recommends that the land use designation for the reviewed geography remain as designated in the Central Area Plan. Preparer:. ~c~mas E.~Jac~on~ Title: Director of Planning D:DATA/AGENDA/1999/AUG2599.1/OOK Attachments: Yes ~-] No Zz~ 0-..I mr- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meetin~ Date: Auqust 25, 1999 Item Number: 10. B. Report On: Developer Water and Sewer Contracts Background: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: County Administrator: Attachments: 96-0298 Foxfire, Section 3 and 4 Delmarva Properties, Inc. Biohabitats of Virginia, Inc. Water Improvements - Wastewater Improvements - Matoaca Prepared By: ~jr. [----~ Yes No $48,780.00 $99,031.00 Agenda Item August 25, 1999 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0192 Rockwood Village Homes Affordable Residences in Chesterfield, Inc. S. W. Rodgers Company, Inc. Water Improvements - Wastewater Improvements - $15,166.00 $18,236.00 Matoaca Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0233 Southcreek, Section 5 and Offsite Sewer Hill Development Associates, Ltd. Castle Equipment Corporation Water Improvements - Wastewater Improvements - Bermuda $46,910.00 $318,832.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0258 Whitley Manor, Sectionl at The Highlands Oliver D. Rudy, Trustee Nash Road/Woodpecker Road Trust Castle Equipment Corporation Water Improvements - Matoaca $94,055.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0279 Providence Creek, Section F P. C. Atack Properties, L.C. Coastal Utilities, Inc. Water Improvements - Wastewater Improvements - Clover Hill $44,500.55 $84,650.00 Agenda Item August 25, 1999 Page 3 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0026 Chandon, Section 1 at The Highlands Oliver D. Rudy, Trustee Nash Road/Woodpecker Road Trust Castle Equipment Corporation Water Improvements - Matoaca 98-0256 Chandon, Section 2 at The Highlands Oliver D. Rudy, Trustee Nash Road/Woodpecker Road Trust Castle Equipment Corporation Water Improvements - Matoaca 98-0297 Speeks Heating & Air Conditioning Paul Brook and Hull Street Road W· Gerald Speeks Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Clover Hill 98-0318 Chesdin Shores, Section 1 C. & R. Realty L.P. Piedmont Construction Company, Inc. Water Improvements Matoaca $40,100.50 $46,026.50 $8,25O.O0 $6,795.00 $84,386.00 Agenda Item August 25, 1999 Page 4 10. 11. 12. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0331 Harbour View Medical Center at Harbour View Court Harbour View Medical Dental L.C. Chesapeake Excavation & Utilities, Inc. Water Improvements - Wastewater Improvements - Midlothian 98-0366 Courthouse Commons Shopping Center Compson at Courthouse, L.C. Castle Equipment Corporation Water Improvements - Wastewater Improvements - Matoaca 99-0045 Nairn, Section 2 Reeds Landing Corporation R.M.C. Contractors, Inc. Water Improvements - Wastewater Improvements - Bermuda $6,079.00 $1,770.00 $30,801.00 $99,692.00 $34,335.00 $50,167.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: August 25, 1999 Item Number: 10.C. Su~ect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Commen~: County Administrator: Board Action Requested: Summary of Information: Lane B. Ramsey Attachments: Yes ~] No Title: County Administrator !41 CHESTERFIELD COUNTY GENERAL FUND BALANCE August 19, 1999 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/99 FY2000 Budgeted Beginning Fund Balance * $28,440,900 * Pending audit results. Board Meeting Date ~" CHESTERFIELD COUNTY ~ RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT August 19, 1999 Description Amount Balance FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999 4/28/99 FY2000 Budgeted Addition 8,034,500 8,633,743 4/28/99 FY2000 Capital Projects (7,120,900) 1,512,843 DISTRICT IMPROVEMENT FUNDS August 19, 1999 District Prior Years Carry Over* FY2000 Appropriation Funds Used Balance Bermuda $19,428 $38,500 $12,685 $45,243 Clover Hill 108,410 38,500 17,000 $129,910 Dale 41,494 38,500 9,000 $70,994 Matoaca 53,542 38,500 14,494 $77,548 Midlothian 100,906 38,500 18, 100 $121,306 County Wide 0 13,500 0 $13,500 *Pending outcome of audit results Prepared by Accounting Deparlmem July 31, 1999 Date Began 12/88 Description SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Airport State Police Hangar Additions County Warehouse Total * 12/93 Real Property Lease/ Purchase 09/96 04/99 School Technical Center Printing Press Public Facility Lease Juvenile Courts Project $128,800 331,200 460,000 17,510,000 80,649 16,100,000 Date Ends 12/00 12/01 11/99 11/19 Outstanding Balance 07/31/99 $ 22,524 57,918 80,442 5,905,000 4,919 16,100,000 TOTAL APPROVED AND EXECUTED $34A50.64~9 PENDING EXECUTION None *Second Refunding of Certificates of Participation, Series 1985 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 1999 Item Number: i©.D. Subject: Roads Accepted into the State County Administrator's Comments: County Administrator: Secondary System Board Action Requested: Summary of Information- Preparer: Lisa H. Elko Attachments: Ycs Title: ----[ No Clerk to the Board 1,%6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA P.ge _~ of L August 25, 1999 Item Number: 14.A. Subject; Resolution Recogrdzing the Civilian Conservation Corps County Administrator's Comments: County Administrator: ~ ~.~ ~L~L~4~~ Board Action Requested: Adoption of attached Resolution Summary. of Information: Mr. Barber requested that the attached Resolution be adopted. Mr. Edward Swope, Park Director, will also be present to receive a copy of the Resolution for display at the Civilian Conservation Corps Museum at Pocahontas State Park. This Resolution is in recognition of the Civilian Conservation Corps, known as CCC, whose alumni will hold a reunion in Pocahontas State Park in September, for their significant and important work in providing employment for millions of unemployed men through various projects in the 1930s. ~ DonaJa'~.Ka~pel /'¢/' ' Attachments: Yes [--q No Director, Public Affairs l# I RECOGNIZING THE CIVILIAN CONSERVATION CORPS FOR THEIR EFFORTS TOWARDS CONSERVATION PROJECTS WHEREAS, President Franklin Delano Roosevelt established the Civilian Conservation Corps in 1933 as part of the "New Deal" program; and WHEREAS, the agency, commonly called the CCC, provided employment for about three million unemployed young men who worked on construction and conservation projects; and WHEREAS, these projects included installing telephone lines, conducting reforestation projects and building fire observation towers; and WHEREAS, the CCC also developed many state parks, including the Swift Creek Recreation Area, later renamed Pocahontas State Park; and WHEREAS, Americans continue to enjoy to this day, across the nation, these beautiful natural areas; and WHEREAS, CCC alumni, many now in their eighties, will hold a reunion in Pocahontas State Park in September 1999; and WHEREAS, it is fitting that we who enjoy the fruits of their labors today publicly express our gratitude to the men of the Civilian Conservation Corps. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield Board of Supervisors publicly recognizes the significant and important work accomplished by the Civilian Conservation Corps and extends on behalf of all Chesterfield County residents its best wishes and appreciation to the Civilian Conservation Corps. 150 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 1999 Item Number: 14 .B. Subject: Resolution Supporting the United States Census Bureau's Census 2000 Campaign County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board is requested to adopt the attached resolution supporting the United States Census Bureau's campaign to increase citizen awareness of Census 2000 and encourages participation by all county citizens in the Census 2000 Campaign. Summary of Information: This resolution expresses the Board's support for full citizen participation in the 2000 Census to ensure accurate data for both public and private decision-making for the next 10 years. Mr. Larry Gray, Local Census Office Manager and Mr. Ron Brown, Partnership Specialist for Virginia are present to receive the resolution. Preparer~q ~/c~ ]~ i ~ V ~arllyn E.~Ole Title: Assistant County Administrator Attachments: Yes ~ No SUPPORTING THE UNITED STATES CENSUS BUREAU'S CENSUS 2000 CAMPAIGN WHEREAS, the United States Bureau of Census has begun preparing for Census 2000; and WHEREAS, the census is a complete accounting of every resident in the United States and is conducted at least every ten years; and WHEREAS, the next decennial census is to be conducted on April 1, 2000; and WHEREAS, in order to accomplish its goal of an accurate and cost efficient census the U. S. Census Bureau has requested support from state, local and tribal governments, businesses, community-based organizations and others in the public and private sector for its campaign to increase awareness of and promote participation in the 2000 Census; and WHEREAS, the U. S. Census in partnership with localities and other groups will make every effort to develop outreach activities especially designed to meet the needs of all residents and to reach those considered "hard to enumerate"; and WHEREAS, the Chesterfield County Board of Supervisors supports the Census Bureau's initiatives to increase awareness of the purpose of the census, to promote its benefits, and to ensure that as many County residents as possible participate in the 2000 Census; and, WHEREAS, the Board of Supervisors recognizes the importance of the information that will be gathered in the next census for activities such as apportioning the U. S. House of Representatives and redistricting, providing, detailed data on population growth to the public and private sector, and distributing federal revenue to state and local governments. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby express its support of the United States Census Bureau's campaign to increase citizen awareness of Census 2000 and encourages participation by all County citizens in the census on April 1, 2000. 152 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of~ .~Ieeting Date: August 25, 1999 Item Number: 14.C. Subject: Resolution Recognizing The U14 "Midlothian Blast" Girls Premier Soccer Team County_ Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached Resolution Summary_ of Information: Mr. Barber requested that the attached Resolution be adopted in recognition of The U14 "Midlothian Blast" Girls Premier Soccer Team for their accomplishment at Disney's Memorial Day Soccer Shootout in Orlando, Florida, by having a record of five wins and no losses, achieving the most successful record in the history of this Disney event. Preparer: ~~7~~~Title: ~onald ~appel~'~' {~ Director, Public Affair~ Attachments: RECOGNIZING THE U14 "MIDLOTHIAN BLAST" GIRLS PREMIER SOCCER TEAM FOR THEIR SUPERIOR SEASON WHEREAS, the U14 "Midlothian Blast" Girls Premier Soccer Team traveled to Orlando, Florida in May of this year; and WHEREAS, the team competed in Disney's Memorial Day Soccer Shootout; and WHEREAS, the "Blast" competed with other teams from as far away as New York, Georgia and Arizona; and WHEREAS, the team scored more goals than any of the ten teams competing in the division; and WHEREAS, the "Blast" had a record of five wins, no losses, thereby achieving the most successful record in the history of this Disney event; and WHEREAS, this admirable record of achievement reflected highly on Chesterfield County and on our youth; and WHEREAS, it is fitting that we recognize this superior effort by the members of the U14 Girls "Midlothian Blast" Premier Soccer Team and of Coach Shawn Martin. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the U14 Girls "Midlothian Blast" Premier Soccer Team and congratulates the team and Coach Martin on their achievements, and wishes them continued success in their future soccer careers. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: Au~lust25, Item Number: 14.D. Subject: Recognizing Patrick Reinhold Freiseis, and Stewart Andrew "Andy" Nickerson both from Troop 879, Sponsored by Saint Mark's United Methodist Church; and Gregory James Barker, Troop 891, Sponsored by Bon Air United Methodist Church Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Freiseis, Mr. Nickerson both of Troop 879; and Mr. Barker, Troop 891 upon attaining rank of Eagle Scout. Ail will be present at the meeting, accompanied by members of their family, to accept the resolutions. Midlothian District Patrick Reinhold Freiseis Parents: Reinhold & Ruth Stewart Andrew "Andy" Nickerson Parents: Stewart & Metta Gregory James Barker Parents: Hanson & Teresa Lisa H. Elko Attachments: Title: Yes ~ No Clerk to the Board WHEREAS, the Boy Scouts of America was incorporated by Mr. William Do Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Patrick Reinhold Freiseis, Troop 879, sponsored by Saint Mark's United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Patrick is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Patrick Reinhold Freiseis and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Stewart Andrew Nickerson, Troop 879, sponsored by Saint Mark's United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Andy is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Stewart Andrew Nickerson and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Gregory James Barker, Troop 891, sponsored by Bon Air United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Gregory is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Gregory James Barker and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 25, 1999 Item Number: 16.A. Subject: Deferred Public Hearing to Consider Adopting a "No-Wake" Requirement for a Portion of Lake Chesdin County_ Administrator's Comments: County Administrator: ~ //----J ~ ~ ~ Board Action Requested: Consider Adopting a "No-Wake" Requirement for a Portion of Lake Chesdin Summa~ of Information: Residents within a cove in Eagles Cove Subdivision have asked the Board to support the establishment of a "no-wake" zone on Lake Chesdin by the State Department of Game and Inland Fisheries. (See attached request.) All of Lake Chesdin is within Chesterfield County. Before Game and Inland Fisheries can impose "no-wake" zones, the affected locality must hold a public hearing and forward the application to Game and Inland Fisheries. A public hearing was first advertised July 28, 1999 to consider the residents request. The public hearing was deferred to this date to allow the Police Department to prepare a report. (See attached Police Report) A proposed resolution supporting the establishment of the "No-Wake" zone is attached to this agenda item for the Board's consideration. Steven L. Mic~as Attachments: · Yes [] No County Attorney 2014:45893.1(44186.2;45663.1) RESOLUTION REQUESTING THE ESTABLISHMENT OF A ("NO-WAKE") MARKER ON LAKE CHESDIN, A CHESTERFIELD COUNTY PUBLIC WATERWAY WHEREAS, Section 29.1-744 of the Code of Virginia, 1950, as amended, allows persons to request the establishment of "no-wake" zones on public waterways by submitting an application to the County for placement of "no-wake" markers; and WHEREAS, state law further requires that the County forward the application to the State Department of Game and Inland Fisheries for final approval; and WHEREAS, Martin B. McNulty, on behalf of several Eagle Cove Subdivision property owners, has submitted an application for a "no-wake" maker on the cove between Oak River Court and Ivan Road, all locations within Lake Chesdin, a public waterway located in Chesterfield County; and WHEREAS, Mr. McNulty's application explains that the "no-wake" markers are needed for safety and ecological reasons, as well as to prevent the destruction of personal property; and WHEREAS, the County adopted an ordinance allowing for the establishmem of"no wake" zones on July 28, 1999; and WHEREAS, a public hearing was duly noticed and held on August 25, 1999 to receive public comment on Mr. McNulty's application. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chesterfield County that the application for a regulatory marker ("no-wake") on [rake Chesdin as described fully in the attached application shall be forwarded with the approval of this Board to the Director of the State Department of Game and Inland Fisheries for final approval. 0414(00):44186.2 Chesterfield County Adminisl~or P.O. Box 40 Chesterfield, VA. 23832 21 December 1998 Dear Mr. Lane B. Pamasey, I request your assistance in obtaining authozity to place a s~u~ard SLOW - NO WAKE Regulating Mack, er at the entrance to our cove in Lake Chesdin between the Eagle Cove cul-de-sacs of Oak River Court and Ivan Road, as depicted on the aliaehed sketches. lusliieation for this request is to reduce the fa,st traffic oftmdiseipiined boaters, including some sport fishermen, who do not decelerate until wellin~ide the mouth of the cove and often leave the cove at nearly fu~ throttle. T]~ recklessness results in the following: a. Extreme danger to swimmers in the cove. b.F, xcessive emasion due to the high wakes so close to the shore oftbe cove as well as an increase of silt in the water which otherwise would be much clearer. c. Potential damage to cove-moored boats which, though secured, are tossed about unnecessarily against thier piers due to high wakes. d..am unnecessary increase in noise levels I would supply the marker and,. as displayed in an attaeitment, I would anchor it no further into the lake than behind a line between the point of my lot #79 and the point of lot #33 across the cove and approximately IZ5 feet from each point If any further data is required please contact me atmy home address below ox' at my home telephone #804-590-2101. l~speetfully, Martin P McNulty 20238 Oak River Ct. Peter~bmg, Va. 23803 Date of Application Application for Establizhment of Regulatory Markers on Public Waters of V'u'ginia Proposed Date of Installation A. APPLICANT 1. Name of'Political Subdivision or Agency Telephone Number Name and address of individual to be respons~Ie for installation and maintenance 144 ~T, '~/fi ~AJ ~c ~ Daytime Telephone Numbe~,_~ ~ ~' B. NECESSITY OF KEASON FOP,. REQUESTED 1. Attach a letter addressed to Boating Coordinator, Department of Game and inland F'~eriea Box 11104, Riclm'iond, VA. 23230, explaining conditions which make such n'mrkers necessary. 2. Political subcfvi~ion- anach a copy of the public notice and proposed regulation or ordinance, which has b~n issued prior to this application. C. LOCATION OF MAKIfEKS -Body of Water 1. Attach a copy of a map, chart section, or drawing to a scale which will readily depict the proposed zoned area to ~ surroundings showing the location of each marker to be plac~i in the water and its relation to nmrby channels and water patterns. Have inset or attachmea: showing type of marker :o be used at each location. 1. All markers must conform to spedfication as listed in maes for Establishment of Uniform P, egulatory Markers. State below names ofmanufacxumr of commercial markers that will be used, or, ~f obta/ned otherwise, indicate source. /00 ySe .c J, o N cJ:lt.'~:J.t" tCATION .. The applicant hereby agr~ and c,,,n~fies that 'ali rnarke,~ authorized by the Department will be installed and mm/ned at no expense to the Department; that ali such markers will conform to the . .specifications, standards and conditions as set forth in 'Kules for-Establishment of State Uniform Kegulatory Markers on Public Waters of Virginia" and may be inspected at any time, without prior notice, by authorized personnel. Should markers not be maintained in satisfactory _condition, the Department may order them removed at no expense to the Department. The applicant age. es that the Department of Garne and Inland Fusheries v, Bl not be held liable with respect :o any and all claims that may remit from the kistallation and maintenance of such markers and the marking of any wate.'~ does not convey any exclusive privileges. ,/~ ~ (Title) INSTt~UCTIONS: Mail this application with supporting docaments to: Boating Education Coordinator, Department of Game and Inland Fisheries, Box 11104, Richmond, VA'~V--30-1104 CHESTERFIELD POLICE DEPARTMENT MEMO TO: Major D. P. H~j~e / FROM: Lt. Jim Stanley[Unit 049 DATE: August 3, 1999 RE: Request for Buoy Marker Attached you will find a request from Mr. Martin P. McNulty to place a "No Wake Buoy" marker on Lake Chesdin. Mr. McNulty lives at 20238 Oak River Ct. in Chesterfield County. He is requesting that a buoy marker be placed in a cove off of the main part of the lake between Oak River Ct. and Ivan Rd. This request was discussed with Mr. McNulty. He indicates that he only wishes to control the wake created by Jet Skiers and fishing boats entering the cove near his residence. The cove is approximately 200 feet wide at the entrance and extends off the river for approximately 750 feet. Mr. McNulty wants to place the marker at the entrance to the cove and wishes to not interfere in any way with boaters using the main part of the lake. Due to the fact that five other buoys currently exist at coves in the same general area, I recommend that Mr. Nulty's request be granted. McNulty~s cove bom ma~n body of Water McNuky's cove from ma~n body of water From shore end of the cove to ma~n lake Position ofMcNUlty's marker as shown here at the Chesdin Land~ cove (marker in cemer of cove entrmme in line with the shore) 0800:459464 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 25, 1999 Item Number: 16.B. Subject: Public Hearing For Amendment to The Ettrick Village Plan and Related Code Amendment to Allow Single Family Dwellings in the Ettrick Business Core County_ Administrator's Comments: County_ Administrator: Board Action Requested: The Planning Commission and staff recommend the Board of Supervisors adopt the attached amendment to The Ettrick Village Plan and related Code amendment. Summary_ of information: This amendment to the Plan and the Code will add single family dwellings as a by-right use within commercial zoning districts in the Ettrick Business Core, correcting the problem created by the non- conforming status of single family residences. The Planning Commission has recommended this Plan and Code amendment to the Board of Supervisors. The Plan amendment replaces a portion of The Ettrick Village Plan, a component of The Plan for ~. The Code amendment implements the draft amendment to the Plan. Important Issues addressed in the amendment to The Ettrick Villa~,e Plan and the related Code amendment include: · Chesterfield Avenue, and the surrounding Ettrick Business Core, are zoned for commercial uses. This commercial zoning has existed for many years. Under commercial zoning, residential uses are non-conforming. Thus, if a house is destroyed, or is not used as a residence for over two years, the property may not be used for residential uses again without rezoning the property to a resining Preparer:~/.~--~r, Thomas E. classification. Attachments: Yes ~-~ No Title: Director of Planning DATA: AGENDA\ 1999kAUG2599.4\GOK CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: August 25, 1999 Summary_ of Information: (Continued) Attachments: Planning Commission resolution for approval of Plan amendment Draft language to amend the Ettrick Village Plan Draft Code amendment Map of Ettrick Business Core Item Number: Page 2 of 2 Chesterfield County: At a public hearing of the Chesterfield County Planning Commission, held at the County Administration Building on June 15, 1999. Whereas, Title 15.2, Article 3 of the Code of Virginia provides for the preparation and adoption of a comprehensive plan, Whereas, the Chesterfield County Board of Supervisors has adopted a comprehensive plan, which, as amended, is referred to as The Plan for Chesterfield, Whereas, the Chesterfield County Planning Commission has reviewed and held a public heating on an amendment to The Ettrick Village Plan, a component of The Plan for Chesterfield, Now, Therefore, Be It Resolved, that the Chesterfield County Planning Commission hereby recommends the Chesterfield County Board of Supervisors approved the proposed Ettrick Village Plan, an amendment to The Plan for Chesterfield, with any revisions as agreed to by the Commission. Neighborhood Commercial The purpose of the neighborhood commercial land use district is to permit neighborhood oriented retail services that serve a wider market than the smaller market oriented convenience commercial uses. Permitted uses in the this land use category include clothing stores, restaurants, office supply stores, gift shops, etc. Several pockets of neighborhood type uses exist within the study area that are recommended for continued use; an antique shop exists north of River Road between Winfree Avenue and Allie Woods Drive; and a self-service gas station/convenience store exists at the intersection of Dupuy and River Roads (Map 1). The Plan recommends frontage parcels along the east and west side of Chesterfield Avenue from James Street extending south to the Appomattox River for neighborhood commercial use. It is important that his area be protected against the intrusion of intense uses that are incompatible with the recommended pattern of development and existing residential uses. This area, especially the southern end of Chesterfield Avenue, is appropriate for neighborhood uses that cater to VSU students and faculty. The intent behind designating Chesterfield Avenue as neighborhood commercial is to retain the area's residential quality by providing services to the local community that have residential and pedestrian orientation. Recognizing the existing development pattern, single family residential uses are also permitted uses in the Neighborhood Commercial area surrounding Chesterfield Avenue. Community Commercial 1'~A_-1 1- ........ ~[Xr__-1__----I----- 1'~_--1 -----1 TT-'--I .... T~__-1 ___-1 ..... t --~ .U ......, ............ -1 ...... The purpose of this district is to permit community scale commercial development which serves community wide trade areas such as a shopping center, mixed use projects containing commercial, office and residential townhouse and multi-family uses. The majority of current businesses such as an automobile sales dealership, supermarket, bank, florist and laundromat are permissible uses in this district. The area could be expanded to include such other uses as service stations, fast food restaurants, shopping centers and/or theater. The catalyst for Ettrick's commercial revitalization effort, the development of this area will provide a positive influence for the commercial area along Chesterfield Avenue. This area has many locational benefits that would be advantageous to the above mentioned retail uses. Utilized and frequented more by automobile travel rather than pedestrian travel, the road network will have a significant influence on the area's economic success. Special design standards need to be implemented and adhered to that will ensure the construction of aesthetically pleasing quality developments and to ensure that future businesses limit impervious surfaces for aesthetic reasons; incorporate landscaping within the site design; and to ensure that the design of new structures are compatible with the village "flavor" that is appropriate for Ettrick. The Communi _ty Commercial area east of the railroad tracks is also appropriate for single family residential uses. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CH]SSTERF[ELD, 1997, AS .AMENDED, BY AMENDING AND REENACTING SECTION 19-144 RELATING TO ~ ETTRICK BUS/NESS CORE BE IT ORD.-~rNED bv the Board of Supervisors of Chesterfield County: (1) That Section 19-144 of the Code of the County of Chesterfield, i997, as amended, is amended and reenacted to read as follows: Sec. 19-144 Permitted uses by right. Within any C-1 District, no buildings, structures or premises shall be used, arranged or designed to be used except for one or more of the following uses: (a) (b) rc) (d) (e) (0 (g) (h) (i) 0) (1) (m) (n_/ Access to any land located in an agricultural, office, business or industrial district or access to any land used for agricultural office or industrial purposes. Bakery goods store. Banks and savint, s and loan associations with or without drive-in windows. Barber or beauty, shop. Book, statione~, newspaper or magazine store. Brokerage. Camera store. Candy store. Commercial parking lots within the Ettrick aCitJage Business core. Convenience store. Drugstore/pharmacy. Dry cleaning, pick-up and drop-off} coin-operated dry cleaning; pressing; laundry and laundromat; not to include d~ cleaning plants. Dwellings, single family within the Ettrick Business Core. Orr) Florist shop. (-n-) Grocery store. (-rr) Hardware store. (-F) Nursery schools and child or adult care centers and kindergartens. (x0 Offices. (-r) Restaurants, not including fast food or carry-out restaurants. (-~ Shoe repair shop. (-t-) Shopping centers. ('tr) Tailoring and dressmaking shops. ~ Underground utility uses when such uses are located in easements or in public road rights-of-way, except as provided in section 19-145(a). ('w) Video rental and sales store. (2) 7hat this ordinance shall become effective immediately upon adoption. 0 An Affiliate of Media General Richmond, Virginia Adve~isi~g Affidavi~ 220g06 CHESTERFIELD CO.BO.SUPV OF SUPERVISORS CHESTERFIELD VA 23832 Date Code Descri tion 08/18/19 121 TAKE NOTICETAKE NOTICE THAT THE BOARD 2.00 x 17.00 314.68 ATTACH HERE Richmond Newspapers, Inc. Publisher of THE RICHNIOND TiMES-DiSPATCH This is to certify that the attached TAKE NOTICETAKE NOTIC Was published by Richmond Newspapers, ~nc. in the City of RiChmond, State of Virginias on the following dates: 08/11/1999 08/18/1999 The first insertion being given,.. 08/11/1999 Sworn to and subsc rlbed before me this Public State of Virginia City of Richmond Igty CommiSSion expires 03/31/01 Supervisor THIS IS NOT A BILL. PLEASE PAY FROi~I iNVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: August 25, 1999 Item Number: 16.C. Subject: Public Hearing to Consider Economic Inducement Agreement with ABB Power Generation, Inc. County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize execution of the Agreement. Summary_ of Information: ABB Power Generation, Inc. ("ABB") has agreed to increase the size of its divisional headquarters which is currently located in Chesterfield County. ABB is negotiating to lease at least 80,000 square feet of office space in Waterford and will be staffing the office in the coming year with at least 400 full-time employees. As an inducement to expanding its presence and creating jobs in the County, Economic Development recommends making a $50,000 grant from the Economic Development incentive fund to ABB to assist ABB in acquiring a leasehold interest in real estate. As a condition to receiving the grant, ABB must lease at least 80,000 square feet of Class A office space and employ by April 1, 2000 at least 400 full-time employees. ABB must maintain the minimum rental space and employment requirements for a period of three years. Under the terms of the agreement, ABB must reimburse one third of the grant for any year the requirements are not met. Staff recommends execution of the Agreement. Preparer:~j m~es~ ~L~'~''~ a G. Dunn Attachments: [] Yes I No Title: Director of Economic Development 0614:45936.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 25, 1999 Number ,Bud.qet and Manaqement Comments: The FY2000 budget provides an Economic Development Incentive fund of $110,000 to attract new businesses to Chesterfield County. Should this item be approved, and the funds ultimately spent as described in the item, a balance of $60,000 would remain to address other incentives during the remainder of FY2000. Preparer: Rebecca T. Dickson Title: Director, Budget & Management Richmond, Virginia 23293-000~ Adve~ising Affidavit not a bill. Please pay from invoice} CHESTERFIELD CO.BO.SUPV ATTN LISA ELKO BOARD OF SL~ERVISORS CHESTERFIELD VA 23832 220806 08/18/1999 Date 08/18/19 121 TAKE NOTICETAKE NOTICE THAT THE BOARD 2.00 x 11.00 102.02 ATTACH OTICE Take notice that the Board of Supenti~m of Chestedielfl Cour~y, ia at a regular ~ch~ul~ meeting ~ ~gu~5,1 ~9 at 7:~ p.m. lnme ~ Pbb~c Mo~ng H~m ~t fi~. V~r~ n~. wi ho d a public nearing, where p~sons a,em~ may a~ ~ E~r ane present t~ ~ews to ~nsider: Econ~ic ~duc~e~ ~reeme~ If ~er i~matien is desimd..please ~nta~ the ~1 b~een the hours o, 8:30 a,m. to 5:00 p.m M~day/ . thr~gh ~ay. _ HERE Richmond Newspapers, Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOTICETAKE ¥OTIC was published by Richmond Newspapers, inc. in t~e City of Richmond, State of Vlrginla, on the following dates: 08/18/1999 The first insertion being given... 08/18/1999 Sworn to and subscribed before me this __ Notary Public tlate of Virginia ty of Richmond My commission expires 03/31/01 THiS iS NOT A BILL PLEASE PAY FROM iNVOiCE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 25, 1999 Item Number: 16.D. Su~ect: Public Hearing for Ordinance Amendment Relative to Public Parks in Industrial Districts County_ Administrator's Comments: County_ Administrator: ~ /'~]~ ~/~ ~ Board Action Requested: The Planning Commission and staff' recommend the Board of Supervisors approve the attached Ordinance Amendment relative to Public Parks in Industrial Districts. Summary_ of Information: Currently, the Zoning Ordinance does not allow public parks by right, or with a Conditional Use, in industrial districts. Therefore, should land be zoned industrially, it is necessary to rezone to either an agricultural or residential district to develop a public park. This ordinance would allow public parks, by right in Industrial Districts, but continue to require Substantial Accord for such facilities in Industrial Districts. The attached amendment, if adopted, would allow publicly operated parks, playgrounds and athletic fields, including their customary buildings and facilities by right, but subject to Substantial Accord Determination, in I-l, I-2 and I-3 Districts. The Henricus Park is currently zoned industrial. Any substantial expansion would necessitate rezoning of the area. Further, the Riverfront Plan, which encourages public access to rivers, encompasses land Preparer: Attachments: Yes Title: Director of Planning D:DATALA_GENDA\ 1999~AUG2599.2/GOK CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 25, 1999 Item Number: Summary_ of Information: (Continued) area either currently zoned or designated on the Plans for industrial use. Rezoning of those land areas to an agricultural or residential classification has the potential of detrimentally impacting the development of adjacent industrial land by increasing the setbacks and buffers on that adjacent land. Following discussions with the Department of Parks and Recreation and the Planning Department, the Commission initiated a proposed Ordinance Amendment to allow public parks by right in industrial zoned areas. Any new public park would require Substantial Accord approval. Through the Substantial Accord process, the Commission and Board would continue to be able to evaluate the appropriateness of a particular location proposed for a public park based upon the recommendations of the Comprehensive Plan. It is not the intention to suggest that public parks be developed in areas that should be reserved for future economic development; but rather in areas suggested by the Plans as appropriate for park use. Parks are a compatible use to industrial uses, depending on the specific activities and design of the public park. On May 20, 1999, the Planning Commission recommended adoption of the attached Ordinance Amendment. .&',,' ORDINANCE TO AMEND THE CODE OF THE COL%'TY OF CHESTERFIELD, 1997. AS AMENDED BY .&MENDING AND RE-ENACTING SECTION 19-180 RELATING TO LIGHT INDUSTRIAL DISTRiCT PERMITTED USES BY RIGHT BE IT ORDAINTD bv the Board of Superx'isors of Chesterfield County: Tha! Section I9-t80 of the ('ode qf the ('ouno, (?/'(Twsletfie/d, 1997. as amended, ix ame.ded and re-enacted lo read as follows: Sec. 19-180. Permitted uses by right. Within any I-l District. no buildings, structures or premises shall be used. arranged or designed to be used except for one or more of the following uses~ 0OO (mm) Publicly operated parks, playgrounds and athletic fields, including their customary, buildings and facilities. frrm'O(nn) Rectifying and blending liquors. Om-)(oo) Recycling and processing of any material permitted to be manufactured in this district. eom(pp} Roasting coffee, coffee products and tea manufacturing. t~p-)(qq ) Spices, flavor extracts and flavor syrups manufacturing. t-qcI-)(rr~ Toys. amusement, sporting and athletic goods manufacturing. (rr)(ss) Tool and equipment rental. ts~(tt) Umbrellas, parasols and canes manufacturing. etth(uu) .Underground utility, uses, except as provided in section 19-18 l(d), when such uses are located in easements or public road rights-of-way. ttrm(,:,') Warehouses. i-,-v)(~-w) Watch and clock manufacturing. (x~-~'.}(xx) Wholesaling houses and distributors. Wine. brandy and brandy spirits manufacturing. That this ordittance shall become ~/fective immediatel)' upon adoption. 2014:44154. I Advertising Affidavit (This is not a b~H. p~ease pay from invoice) C~S~LD CO.BO.S~V A~ LISA ELKO BO~ OF S~ER~SORS C~S~~D VA 23 832 P.O. Box 85333 Richmond, Virginia 232934~001 (804) 649-6000 220806 08/18/1999 08/18/19 121 TAKE NOTICETAKE NOTICE THAT THE BOARD 2.00 x 13.00 240.92 ATTACH Take noticethat the Board of SupervJ~rs ~ Chester~eld Couray Virgin*; ~ ataregulars, cheduled_meatingortAugus~25 1999at7:00p,m. in-the ~Jounty Pr~blic Meeting Hca. ,m. a.t the Ch~er~iefd Courthouse, Chester. field, Vk~ nia, wi i hof~ a puelic neadn, g. wr~em persons affected may ap~ pear an~ present their v~ws_ to censloer:. ~ Ordthanceto amend the Code of the Cooutv of Ch~ 1997 as .am. end~, ~y~ amendirt~ a ,nd re- .enactiqg seotion 19-180 relating to ight industrial eis~fict permit~ea uses ~y right, A espy of the full ~ext ~the crd nar;ce~$ o~ file in the County,~tm n toes Office and ~nay be examined them. If further informati6n s des red plesse contaot the Ces~ Attor~ 9Y s Office at 748~1491 betwesn the hours of 8:30 a.m. to §:~ p.m~, M0n~y, through_Ffi~tay. HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOTICETAKE NOTIC was published by Richmond Newspapers, Inc. in the Cl~ of a~ch~nond, Stat~ of Vkgin~a, on th~ f~i~owing dateS: 08/11/1999 08/18/1999 The first insertion being given... 08/11/1999 Sworn to and subscribed before State of Vtrginia City of Richmond My Commissi°n expires 03/31/01 Supervisor THIS IS NOT A BILL. PLEASE PAY FROI INVOICE. T CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Auqust 25, 1999 Item Number: 16.E. Subject: PUBLIC HEARING: Consider the Exercise of Eminent Domain for the Acquisition of a Parcel of Land for the Winterpock Fire Station and Authorization to Enter and Take Such Property Prior to Eminent Domain Proceedings County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve the exercise of eminent domain for the acquisition of a parcel of land for the Winterpock Fire Station and authorization to enter and take such property prior to eminent domain proceedings. Summary of Information: The County desires to acquire a 5 acre parcel of land at 14010 Beach Road, from the Heirs of William Vaughan as a site for the new Winterpock Fire Station. Staff is negotiating with two of the known heirs to acquire their interest in the property, but has not been able to identify or locate the other heirs. Authorization at a public hearing will allow the County to take immediate title to the property and once a certificate is filed, will obligate the County to purchase the property sought. Staff will continue to negotiate with the known owners in an effort to reach a settlement. Approval is recommended. Districts: Matoaca J~hn W. Harmon Attacb_ments: Yes ~No Title: RiGht of Way ManaGer VICINITY SKETCH CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE ACQUISITION OF A PARCEL OF LAND FOR THE WINTERPOCK FIRE STATION AND AUTHORIZATION TO ENTER AND TAKE SUCH PROPERTY PRIOR TO EMINENT DOMAIN PROCEEDINGS N EXHIBIT "A" 1~041 14002 WILLIAM VAUGHAN ESTATE PIN: 7246556458 14010 BEACH ROAD DEED BOOK 193 PAGE 16 5 ACRES +/- 14025 14013 14007 14001 14024 14000 MAP OF CI-IESTERFIlgLD COUNWY VIRGINA Apr 07 1999 $CA~£ I: 3~00 An Affiliate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) CHESTERF~D CO RIGHT WAY R~GHT OF WAY DE~ CHESTERFIELD VA 23832 P.O. Bo× 85333 Richmond, Virginia 23293-0001 (804) 649-6000 I AcceuntNum, J 220686 08/1871999 Date Code Descrij3fion Ad Size oral C°St ] 08/18/19 121 TAKE NOTICETHAT ON AUGUST 25 1999 AT 700 2.00 x 11.00 101.42 ATTACH TAKE NOTICE: - ' That on August' 25 1999, at 7:00 p,m. or as soon hereafter, as may be heard, the Board of Supervisors of Chesledied County at its regular J meeting place in the Board BOOm of Chesterfie d County V rg n a, w consider the exercise of eminent domain for he acquisition of a parcel of lend for the Winterpock Fire Stat on and authodza ion to enter and take such properS, pdor to eminent domain proceed nos. /The oampletet~ 0f the proposed actions on file ntheoffce ofthe R gh of Way Manager in Ohestedietd County Vir inia and ma be examined by ail ~ntems(ed padieS b;~en the ~%urs~f 8~30 a:m. aYnd 5:00 p.m,, Monday through Fdday. ; HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOTICETHAT ON ALI was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 08/18/1999 The first insertion being given... 08/18/1999 Sworn to and subscribed before me this g'~ "% ,~ ~j Notary Public State of Virginia Oity ef Richmond MY COmmission expires 03/31/01 Supervisor THiS IS NOT A BILL. PLEASE PAY FROM iNVOICE. THANK CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 1999 Item Number: 18. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of meeting on'September 1, 1999 at 4:00 p.m. "' . ' Title: Preparer: /~~ Lisa H. Elko Clerk to the Board Attachments: -~ Yes No