10-13-1999 PacketMeetinq Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Qc~ob~r 15, lP9~
Ite~ Number: 5.^.
Su~ect: Recognizing October, 1999 as "Quality Month"
County Administrator's Comments:
County Administrator: ~/~ ~//~~~~.~
Board Action Rea~st-~d~-/'
Adoption of attached resolution
Summary_ of Information;
For nearly two decades, October has been celebrated as "National
Quality Month." Organizations are encouraged to partake in festivities
to increase awareness of the need for quality and continuous
improvement. For the past three years, the Board has issued a
resolution to recognize October as "Quality Month" in Chesterfield
County and to recognize local organizations dedicated to quality and
continuous improvement; namely, the Richmond Chapter of the American
Society for Quality (ASQ) and the Association for Quality and
Participation (AQP). Sharon L. Randol, Quality Coordinator for
Chesterfield County; Mr. Victor Gray, Vice Chairman of the Richmond
Chapter of ASQ; and Ms. Virginia Adkins, President of the Richmond AQP;
will be present on October 13 to each receive a copy of the resolution
and to thank the Board for their support of quality efforts in
Chesterfield County.
Sharon L. Randol
Title:
Quality Coordinator
Attachments:
Yes
~-~No
RECOGNIZING OCTOBER 1999 AS ~NATIONAL QUALITY MONTH"
WHEREAS, a commitment to excellence in manufacturing,
government is essential to our nation's well-being; and
service, and
WHEREAS, over the years, Virginians have shown great personal pride and
interest in developing quality goods and services and in promoting a high
standard of excellence in both the public and private sectors; and
WHEREAS, from the smallest to largest manufacturing service organizations
in the Commonwealth of Virginia, quality is a major concern; and
WHEREAS, the individual workers, business leaders, educators, and
government officials must work together to promote excellence in the public and
private sectors; and
WHEREAS, in February 1992, the Chesterfield County Board of Supervisors
directed the County Administrator to develop and initiate an ongoing total
quality improvement effort aimed at reinventing the way Chesterfield County
government services its customers; and
WHEREAS, many County employees have already joined the ranks of those in
the private sector who are applying quality improvement tools and training in
the workplace; and
WHEREAS, Chesterfield County has developed ongoing partnerships with
quality leaders in the private sector; and
WHEREAS, Chesterfield County has distinguished itself as a leader in
quality and productivity as evidenced by the receipt of the 1998 Award for
Continuing Excellence; and
WHEREAS, the Richmond Chapter of the American Society for Quality, and the
Richmond Association of Quality and Participation, have provided leadership,
programs and networking opportunities in the Greater Richmond area which have
been beneficial to both the public and private sectors.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors publicly recognizes October 1999 as ~Quality Month" in Chesterfield
County and calls its significance to the attention of all its citizens.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: October 13, 1999
Item Number:
5 .Bo
Subject;
Resolution Recognizing the Richmond Association of Realtors
Court _ty Administrator's Comments:
Board Action Requested:
Adoption of attached Resolution
Summary_ of Information;
Mr. Daniel requested that the attached resolution be adopted.
This resolution is in recognition of the Richmond Association of Realtors for recruiting mentors to work
with stullgnts in the City of Richmond and Chesterfield County, and congratulates the Association on its 125th
birthday.
Attachments: Yes [---] No
Director, Public Affhirs
RECOGNIZING THE RICHMOND ASSOCIATION OF REALTORS
ON ITS 125TH BIRTHDAY
WHEREAS, the Richmond Association of Realtors was established
in 1874; and
WHEREAS, the Richmond Association of Realtors has a long
history of active community involvement; and
WHEREAS, the association is recruiting mentors to work in the
schools in both the City of Richmond and Chesterfield County; and
WHEREAS, approximately seventy volunteers will each share an
hour per week with a student who needs the attention of a caring
adult; and
WHEREAS, this mentorship program is an excellent example of
community pride and commitment; and
WHEREAS, it is noteworthy for an organization such as the
Richmond Association of Realtors to celebrate its birthday by
giving of itself to the communities in which it works.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors publicly recognizes the Richmond Association
of Realtors and congratulates the association on its 125th
birthday, commends its members on their commitment to the youth of
Richmond and Chesterfield County and extends best wishes for
continued success and many more years of service to the region.
Meeting Date: October 13, 1999
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Item Number:
Page.~ofl
Subject:
Resolution Recognizing Nancy Carter Crump
County_ Administrator's Comments:
Board Action Requested:
Adoption of attached Resolution
Summary_ of Information:
Mr. Daniel requested that the attached resolution be adopted.
This resolution is in recognition of Nancy Carter Crump for her vision and dedication as Executive
Director of the Chesterfield Historical Society for almost six years.
~o~ald J. Kafi~el ' ~ ~'
Attachments: Yes ~ No
Director, Public Affairs
I#
RECOGNIZING MS. NANCY CARTER CRUMP FOR HER SERVICE
TO THE CHESTERFIELD HISTORICAL SOCIETY
WHEREAS, Ms. Nancy Carter Crump served as the Executive
Director, Chesterfield Historical Society for nearly six years; and
WHEREAS, under her direction, the historic Magnolia Grange was
extensively stabilized and renovated; and
WHEREAS, Ms. Crump was responsible for the careful and
deliberate restoration of the first floor of the Historic 1917
Courthouse; and
WHEREAS, under her direction, the County Museum was
reconfigured and modernized, and the gift shop became viable; and
WHEREAS, Ms. Crump began the popular Lunchtime Lecture Series
and other successful programs and events; and
WHEREAS, Ms. Crump was instrumental in the creation and
success of major, ongoing efforts, including the County's 250th
anniversary, an intern program and more.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors publicly recognizes Ms. Nancy Carter Crump and
expresses its appreciation for her vision, outstanding and
dedicated service, and her pursuit of excellence on behalf of all
Chesterfield County residents and others who will enjoy and benefit
from the work she has done to preserve our history, and wishes her
well in her future endeavors.
AND, BE IT FURTHER RESOLVED, that a copy of this resolution be
presented to Ms. Crump and that this resolution be permanently
recorded among the papers of this Board of Supervisors of
Chesterfield County, Virginia.
Meeting Date: October 13, 1999
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Item Number:
PageL of_3
Subject:
Resolution Recognizing Yvette B. Ridley
County_ Administrator's Comments:
County Administrator: ~
Board Action Requested:
Adoption of attached Resolution
Summary_ of Information:
Mr. Barber requested that the attached Resolution be adopted.
This resolution is in recognition of Yvette B. Ridley's devotion and commitment for nearly three decades
to Chesterfield County and the region in a wide range of Human Services programs.
Attachments: Yes ~--~ No
Director, Public Affairs
RECOGNIZING MRS. YVETTE B. RIDLEY FOR
OUTSTANDING HUMANITARIAN VOLUNTARISM
WHEREAS, Mrs. Yvette B. Ridley has given unselfishly of her time and
talents to the youth of Chesterfield County as professor and Chair of
Psychology at John Tyler Community College; and
WHEREAS, Mrs. Ridley has served children and families as Chairman,
Screening Committee of the Children's Home of Virginia Baptist Board from
1975-1995; and
WHEREAS, Mrs. Ridley served those in need on the Chesterfield Human
Services Coalition from 1990-1992 and as a member and Chair, County
Community Services Board; and
WHEREAS, Mrs. Ridley served families for many years in the
Chesterfield/Colonial Heights Christmas Mother Program, and was chosen as
Christmas Mother in 1987; and
WHEREAS, Mrs. Ridley represented the interests of Chesterfield's
senior citizens on the Capital Area Agency on Aging Board from 1989-1995
and also received the Westminster Canterbury Award for Service to Seniors
in 1997; and
WHEREAS, Mrs. Ridley devoted her talents to serving as Chair of the
Domestic Violence Committee of CARES, an emergency shelter for the
homeless, from 1990 to the present; and
WHEREAS, in all these endeavors, Mrs. Ridley has personified the
caring, commitment and concern for others that mark an exemplary
humanitarian.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors hereby public recognizes Mrs. Yvette B. Ridley and expresses
its gratitude for nearly three decades of devotion to Chesterfield County
and the region in a wide range of Human Services programs, wishes her well
on her upcoming ~e!ocation to Florida and commends her for setting the
standard for outstanding humanitarian voluntarism, which will long be her
legacy.
AND, BE IT FURTHER RESOLVED, that a copy of this resolution be
presented to Ms. Ridley and that this resolution be permanently recorded
among the papers of this~o~rd of Supervisors of Chesterfield County,
Virginia.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page__
AGENDA
1 of
Meeting Date:
October 13, 1999
Item Number:
Subject:
Work Session to Discuss Background Checks for Certain Employees and Volunteers
County Administrator's Comments:
Board Action Requ t~eed:
Summary_ of Information:
Staff will discuss the issue of background checks for certain employees and volunteers. A
report on the issue will be delivered to the Board prior to the work session.
Preparer: ~ ~--- ,, Title: County Attorney
t
0405:46624.1(46445.1)
Attaclunents: []Yes 1No [#
REPORT ON BACKGROUND SEARCHES
ON EMPLOYEES AND VOLUNTEERS PROVIDING SERVICES TO JUVENILES
II.
III.
History and Benchmarked Practices
Historically the County has conducted background searches for certain employee
groups (such as foster parents, mental health workers, juvenile detention workers,
law enforcement, etc.) as required by law or if a "reasonable suspicion" exists to
believe that an employee has engaged in misconduct. Other jurisdictions (such as
Virginia Beach and Chesapeake) do extensive background checks on their volunteers
and still maintain large and successful volunteer programs.
Some jurisdictions, including Henrico County, conduct background searches on
employees who: (1) handle money, (2) are responsible for or handle financial
documents, (3) have access to County records generally and (4) have access to
confidential information, in addition to those employees who work with juveniles.
What Databases Can Be Searched?
Central Criminal Records Exchange (CCRE).
The CCRE only includes information on Virginia criminal arrests and convictions.
There is no authority to access the national criminal history background check system
maintained by the FBI for criminal justice agency use. A bill to permit access to the
national system was defeated during the last General Assembly session.
Sex Offender and Crimes Against Minors Registry_.
National register of serious sexual offenses available through the internet.
Co
Child Protective Services Central Regist _ry.
The Child Protective Services Central Registry of"founded" cases of child abuse and
neglect can only be accessed if the data subject signs a release.
Whose Records Will Be Searched?
The attached ordinance, which is recommended by the County Administrator, would
require a background search on County employees and applicants, and on volunteers
in the County's established volunteer program, who provide services to juveniles.
Searches would also be required on non-clerical Fire Department applicants for
employment and volunteers. The ordinance would also permit the County, on a
random basis, to search the backgrounds of volunteers who provide services to
juveniles from "co-sponsored" organizations (such as youth athletic leagues) should
the organization elect to participate.
Bo
The ordinance would permit searches on the following categories of individuals and
require each individual to sign a release form enabling the County to access the
records (form is attached):
1. Existing employees who provide services to juveniles.
Applicants for County employment who will provide services to juveniles
and who have received a conditional offer of employment.
°
Current and prospective volunteers who are part of the County's volunteer
program and who provide services to juveniles.
Non-County volunteer organizations who are "co-sponsored" by the County
would be offered an opportunity to use background County searches on their
volunteers who provide services to juveniles. Upon receiving a list of all
volunteers, County would then conduct a random search and notify co-
sponsored organization of any relevant information. The organization would
have to remove any individual who has a significant criminal or protective
service background in order to continue to use County property or equipment.
Upon a written request, an organization may request an individualized search
of a volunteer if there is a reasonable suspicion that the volunteer may be in
violation of the ordinance. For all participating organizations, the County
will automatically search the Sex Offenders and Crimes Against Minors
Registry for their volunteers.
Non-clerical Fire Department applicants, both for employment and volunteer
service.
Employees and applicants whose background records are required by state or
federal statute to be searched.
IV. Administrative Cost of Ordinance:
A°
The combined direct cost of the background searches is $30.00 per person. Indirect
administrative costs are estimated to be $42,800 for the first year which should be
reduced to $40,000 for future years.
An estimated 400 employees and applicants would have their backgrounds searched
in the first year of the program. The County also has 729 volunteers in its established
volunteer program who serve juveniles. Total first year cost for employees,
applicants and County volunteers would be approximately $36,900. Future years
would be at a lesser cost.
2
ge
Co
Approximately 120 applicants each year would have background checks which would
cost $3,600.
Do
There are as many as 8,400 volunteers serving County programs during the most
active seasons of spring through fall. The majority of these volunteers serve
juveniles. If volunteers for co-sponsored organizations are searched randomly the
annual cost is expected to be $18,000 to be paid by the organizations.
Effects of the Recommended Ordinance:
mo
"Positive" Responses for Current Employees: We may discover that current
employees have been arrested for, or convicted of, non-sex related offenses such as:
1. Domestic violence.
2. Drug possession.
3. Theft.
4. Felony bad check.
Any offense that is discovered that relates to the employee's employment and is
reasonably current would lead to a personnel consequence. We may also discover
that an employee did not report a felony conviction on his employment application
thereby violating the certification that he had no previous felony convictions.
Bo
Employee Resistance: We should expect some employees, even those with
"spotless" records, to resist having their backgrounds checked. Some may consider
this an unwarranted invasion of privacy. Some may simply refuse to sign release
forms. The administrative procedure that implements this program will provide that
failure to sign the release will result in termination in the same fashion as exists for
the County's drug policy.
Impact on Volunteers: We should expect that some volunteers will simply choose not
to volunteer their time rather than be subjected to a background check.
Do
Random Searches: As an alternative to universal searches, random searches may be
a sufficient deterrent to a person with a criminal background from applying for a
County position, volunteering to be a county volunteer or, if a current employee,
remaining in his or her position.
Likelihood of Incomplete Sample: Given the fluid nature of volunteer work, it is
unlikely that we will ever search the complete universe of volunteers.
3
Legislative Changes: We may want to sponsor or support legislative proposals to
permit the County to access the national FBI criminal history background check system.
Freedom of Information Act: We believe that the results of a background search are
personnel records and should not be subject to disclosure under the Freedom of
Information Act.
0421:46401.1
4
[COVER SHEET INCLUDING DATA
SPECIFICALLY RELATED
TO CO-SPONSORED ORGANIZATIONS]
IN[ ~MATION REQUEST AND RELE E
Pursuant to § 2-79 Chesterfield County Code and § 19.2-389, (-'.ode el' Virginia, Chesterfield County hereby requests
background checks on the individual identified below from the Criminal History Records, Sex Offender and Crimes Against
Minors Registry, and the Department of Social Services Central Registry. This information is being used for current or
prospective employees and volunteers.
MAIL REPLY TO: Name:
Address:
Phone:
Identifying Information
SEX
LAS T NA ME FIRS T MIDDLE MALDEN
Social Security #
RACE BIRTHDATE LAST NAME FROM PREVIOUS MARRIAGES
All other names by which individual has been known
Add ress
STREET CITY STATE ZiP
Prior addresses and dates
Current Spouse
LAST NAME FIRST MIDDLE MALDEN SEX RACE BIRTHDATE
Previous Spouse
LAST NAME FIRST MIDDLE MALDEN SEX RACE BIRTHDATE
Full Names of Children (Include adult children, step children, foster children, children not living with you. Attach additional page if needed.)
NAME SEX RACE BIRTHDA TE NAME SEX RACE BIRTHDA TE
NAME SEX RACE BIRTHDA TE NAME SEX RACE BIRTHDA TE
I hereby certify that the information contained on this form is true, correct and complete to the best of my knowledge.
Pursuant to Section 2.1-382 of the Code of Virginia, I authorize the release of personal information regarding me which is
either found in the criminal history records maintained by the Virginia State Police or which is related to any disposition of
Founded child abuse/neglect in which I am identified as responsible for such abuse/neglect maintained by the Virginia
Department of Social Services or any local department of social services. I also certify that I have not been convicted of a
felony or a crime involving a sexual offense or a juvenile.
NOTARY
SIGNA TURF
City/County of
Commonwealth/State of
Acknowledged before me this~
day of ,19
My Commissioner expires
Notary Public
46585.1
AN ORDINANCE TO AMEND THE CODE OF THE
COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY
ADDING A NEW SECTION 2-79 RELATING TO CRIMINAL HISTORY AND CHILD
PROTECTIVE SERVICES REGISTRY SEARCHES OF CERTAIN EMPLOYEES AND
VOLUNTEERS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That the Code of the Count_ o_fChesterfield, 1997, as amended, is amended by adding
a new section 2-79 as follows: ~
Section 2-79 Personnel background searches. P~~ ~' ~
a. In addition to other background searches authorized by local, state or federal law, the
County Administrator and his designees are authorized to conduct (1) criminal history record
searches (2) sex offender and crimes against minors registry searches and (3) child protective
services central registry searches on the following individuals:
1. Full-time and part-time County employees who provide services to juveniles.
Applicants for County employment, both full-time and part-time, who will
provide services to juveniles and who have received a conditional offer of
employment.
Non-clerical Fire Department applicants who have received a conditional offer
for full-time or part-time employment and applicants selected for Fire
Department volunteer service.
Current or prospective volunteers under the County's established volunteer
program who provide services to juveniles.
b. The County Administrator is authorized to identify both employee and volunteer
positions which meet the criteria of subsection (a) and to incorporate such list into an administrative
policy which implements the provisions of this section.
c. The County Administrator or his designees are also authorized to conduct the
searches described in subsection (a) on volunteers for organizations that are recognized by the
County as co-sponsored organizations and who provide services to juveniles, provided, however that
(1) each organization is permitted to elect whether or not to have the backgrounds of its volunteers
searched, (2) an organization who elects to have such searches conducted shall submit to the County
Administrator a list of its volunteers who provide services to juveniles, (3) background searches on
such volunteers will be conducted randomly.
d. Employees, applicants and volunteers identified in subsection (b) or randomly
selected under subsection (c) shall execute, as a condition of employment or service, the necessary
documents to permit the searches described in this section and shall cooperate with all agencies
providing information.
e. In the interest of public welfare and safety it is necessary to determine whether the
past criminal or protective services conduct of each person described in subsections (a) and (c) is
compatible with the nature of each person's employment or volunteer service.
(2) That this ordinance shall become effective danuary 1, 2000.
0421:46419.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page
;~ ofl
Meeting Date:
09to~er 13. 1999
Item Number:
8.A.1.
Subject: Nomination for Appointment to the Board of Building Code Appeals
Coun~ Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
G. Warren Vaughan has resigned from the Board of Building Code Appeals due
to retirement from active involvement in the practice of architecture.
Appointment of an architect will maintain the composition of the Board of
Building Code Appeals as previously determined by the Board of Supervisors
and required by the Virginia Uniform Statewide Building Code.
Under the existing Rules of Procedure, appointments to board and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the rules of procedure are suspended by unanimous vote of Board members
present. Nominees are voted on in the order in which they are nominated.
District:
Preparer: ' ~/N 1 li~m 'I~.~upler Title:
Attachments:
Yes
No
Building Official
BOARD OF SUPERVISORS
HARRY G. DANIEL
CHAIRMAN
DALE DISTRICT
AR'rHUR S. WARREN
VIGE CHAIRMAN
CLOVER HILL DISTRICT
J. L. McHALE, III
BERMUDA DISTRICT
RENNY BUSH HUMPHREY
MATOACA DISTRICT
EDWARD g. BARBER
IvilDLOTHI/LN DISTRICT
CHESTERFIELD COUN'rY
DEPARTMENT OF BUILDING INSPECTION
P.O. Box 40
CHESTERFIELD, VIRGINIA 23832-0040
WILLIAM D. DUPLER, BUILI~N~ OFfiCiAL
PHONE: 748-1057; FAX:(804) 751-4713
MEMORANDUM
LANE B. RAMSEY
COUNTY ADMINISTRATOR
TO:
The Honorable Members of the Board of Supervisors
FROM:
Lane B. Ramsey, County Administrator
DATE:
September 21, 1999
SUBJECT:
BOARD OF BUlLDING CODE APPEALS
On August 16, 1999, G. Warren Vaughan resigned his position on the Board of Building Code
Appeals following retirement from the practice of architecture.
Mr. James D. Snowa has been suggested as a replacement. Mr. Snowa is an architect with Winks
Architecture and resides at 3700 Old Gun Road East in the Midlothian Magisterial District. Mr.
Snowa has previous experience as a member of the Richmond Board of Building Code Appeals.
Appointment of this individual will maintain the composition of the Board of Building Code Appeals
as previously determined by the Board of Supervisors and required by the Virginia Uniform Statewide
Building Code.
jw-c
/A:APB2,1trab999
Providing a FIRST CHOICE community through excellence in public service.
Cf l
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~l Date:
October '13, 1999
Item Number: 8.^. 2.
Subject: Nomination/Appointment to the Disability Services Board
County Administrator's Comments:
/I
II
County Administrator:
Board Action Requeste .~
Appoint members to serve on the Chesterfield Disability Services Board
Summary of Information:
The purpose of the Chesterfield Disability Services Board (DSB) is to provide input to County agencies
on service needs and priorities of persons with physical and sensory disabilities; provide information and
resource referral to local government regarding the Americans with Disabilities Act; and to provide such
other assistance and advice to local government as may be requested. The Board will not provide direct
services nor employ service delivery staff.
Midlothian District and Matoaca District are currently without proper representation on the DSB. The
DSB would like to have Sue Golden, Midlothian District, and Janice John.~o~, Matoaca District, appointed
as members of their Board. Sue G~ill be filling the u~-~x~ired term of Michael Tubb and the term
will expire 12/31/2000. Janice Johnson will be filling the unexpired term of Alfred Cobbs and the term
will expire 12/31/2000. Mrs. Humphrey and Mr. Barber concur with these recommendations.
Under the existing Rules of Procedure, appointments to boards and committees are nominated at one
meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a
unanimous vote of the Board members present. Nominees are voted on in the order in which they are
nominated.
~x [~ Title: Interaqency Services Administrator
J~ne E.-~immelman -
Attachments:
~-~ Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meetin~l Date: October13, 1999 Item Number: $.^.3.
Subject:
Nomination/Appointment to the Personnel Appeals Board
County Administrator's Comments:
County Administrator: ~/~-~z2~ ~.~Z~
Board Action Requested:
Nominate/appoint a new member to fill a vacancy on the Personnel Appeals
Board which resulted from a member resigning.
Summary of Information:
Ms. Rebecca J. Harrison resigned her position on the Personnel Appeals
Board effective August 26, 1999. Ms. Harrison's term was set to expire on
December 31, 2000, so a replacement will be needed to serve the remainder
of her term.
Please see the attached memo regarding recommendation for an At Large
appointment.
Preparer: ~~ C'. ./~/v~A Title: Director, Human ResourceMgt.
~' ~_ Karla J. (~.~rner
Attachments: I Yes -r No #
BOARD OF SUPERVISORS
HARRY G. DANIEL
CHAIRMAN
DALE DISTRICT
ARTHUR S. WARREN
VICE CHAIRMAN
CLOVER HILL DISTRICT
J. L. McHALE, III
BERMUDA DISTRICT
RENNY BUSH HUMPHREY
MATOACA DISTRICT
EDWARD B. BARBER
MiDLOTHIAN DISTRICT
CHESTERFIELD COUNTY
P.O. Box 40
CHESTERFIELD, VIRGINIA 23832-0040
LANE B. RAMSEY
COUNTY ADMINISTRATOR
MEMORANDUM
TO:
FROM:
Honorable Members of the Board of Supervisors
Lane B. Ramsey, County Administrator
DATE: September 24, 1999
SUBJECT: Nomination/Appointment to the Personnel Appeals Board
Ms. Rebecca J. Harrison resigned her position on the Personnel Appeals Board effective August 26,
1999. Ms. Harrison's term was set to expire on December 31, 2000, so a replacement will be needed
to serve the remainder of her term.
Ms. Chris Zitzow has expressed interest in serving on the Personnel Appeals Board for the remainder
of Ms. Harrison's term, and I am requesting that you consider her nomination/appointment. Her
resume is attached.
r,J h
Attachment
Providing a FIRST CHOICE community through excellence in public service.
· ~ROM : DATGD ~ PHONE NO. : 8~4744~511 ~ S~p. 01 1999 12:12~M P2
CHRIS M. ZITZOW
Ms. Zitzow is a Regional Vice President with DMG-MAXIMUS, Inc. She has
over 20 years consulting experience with state and local governments and non-
profit organizations, Ms. Zitzow has extensive experience with human resource
management consulting, revenue enhancement and grants management
accounting, particulaHy in the area of cost principles for state and local
governments. She coordinates the firm's OMB Circular A-87 Committee with
OMB and numerous federal agencies regarding cost allocation methodology and
regulations.
AREAS OF EXPERIENCF
Directed a statewlde classification study for 122 local human services
agencies. The purpose of the study was to examine how the
classification system should be changed to reflect changes in welfare
reform. Over 73 classifications were reviewed during the study. In
addition, a random sample of ?,000 employees and 24 agency site visits
were completed as part of the study.
Directed local government cost allocation plan studies for several large
Virginia human service agencies including Fairfax County and the City
of Norfolk. These studies were used to allocate costs under the new
Welfare Reform Act.
Directed numerous cost allocation plans and Indirect cost rate studies
for several states, including the Commonwealth of Virginia, State of
Maryland, State of Delaware, State of New Jersey, and District of
Columbia.
Directed a regional government study for the Commonwealth of
Virginia Senate Finance Committee. This study examined consolidation
opportunities for human services, utilities and transportation services in
the Richmond Metro area.
· Directed user fee and organizational development studies in Virginia,
DC, Maryland, Delaware, and New Jersey.
Directed a project for frye United Nations specialized agencies to
develop a cost methodology for allocating support costs to UN funded
development projects in undeveloped countries. The result of this
study was the implementation of a uniform method for allocating and
charging tachnical assistance and administrative costs to United
Nations development projects. This methodology was accepted and
implemented by the United Nations system.
Chris M. Zitzow
F~ROM : DATGD ~ PHONE NO, : 80474445il ~ S~p. 01 lS99 12:$2PM P3
Page 2
Developed a public works labor rate costing methodology for projects
administered by cities which was approved and implemented by the
Virginia Department of Highways and Transportation,
Developed grant proposals and budgets for the Virginia Center on
Aging with the US Department of Health and Human Services.
Developed over 350 grant funding packages for the Richmond
Redevelopment and Housing Authority urban renewal program,
including the Section 8, Section 202 and Mod-Rehab programs,
Published articles and presented numerous seminars on Circular A,87
and A-122.
Developed indirect cost proposals for the Commonwealth of Virginia.
Assisted state agencies with the preparation of rate proposals.
Authored a publication entitled "The Art of Indirect Cost Recovery."
Wrote an article on the principles of OMB Circular A-8? for GFOA.
Directed and developed several organizational studies to assess the
efficiency and effectiveness of government services. Also directed
studies to assist local governments with evaluating consolidation and
privatization opportunities.
· Coordinated development of a publication on Unfunded Mandates for
the National Association of Counties (NACO).
Coordinates the firm's OMG A-87 Committee with OMB and other federal
agencies.
EDUCATION
Ms, Zitzow received a Bachelor's degree in Sociology from James Madison
University and a Masters of Public Administration degree from Virginia
Commonwealth University. She is an active member of the International Rotary
Organization.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of_3._
AGENDA
Meeting Date: October 13, 1999
Item Number: 8. A. 4.
Subject:
Nomination and Appointment of Directors to the Greater Richmond Transit Company
("GRTC') Board of Directors and Authorization to Elect Directors at GRTC Annual Meeting
County_ Administrator's Comments
County Administrator: ~~.~~//~ ~~/~
Board Action Req suited:
Nominate and appoint three County directors to the GRTC Board for a one-year term and authorize
the County Administrator or his designee to appear at the October 20, 1999 GRTC annual meeting
to vote for the directors appointed by the Board and by Richmond City Council
Summary_ of Information:
GRTC is a publicly-owned corporation which was formed to provide public transportation
services in the Richmond regional area. Chesterfield County and the City of Richmond each own
50% of GRTC as its two sole shareholders. GRTC is governed by a six-member board of directors,
three appointed by the County and three by the City. The term for David W. M.athe_ws, .Daniel K.
~ and S. Joseph Ward, the County's current GRTC Directors, w~i-e~e on October 20, 1999,-
the date of the next GRTC annual share-holder's meeting. Under the GRTC by-laws, the Board may
reappoint the current directors to the next term or may appoint new directors. There are no eligibility
requirements to serve as a director on the GRTC Board and the term of office is one year.
Mr. Mathews, Mr. Smith, and Mr. Ward have expressed their willingness to continue to serve an
additional term. Under the existing Rules of Procedure, appointments to boards and committees are
nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are
suspended by a unanimous vote of the Board members present. Nominees are voted on in the order
in which they are nominated.
The GRTC Articles require the County and the City of Richmond, as GRTC's shareholders,
to vote at the October 20, 1999 annual meeting for the three Directors appointed by the other
jurisdiction. The Board should, therefore, also authorize the County Administrator or his designee
to appear at the October 20 annual meeting and vote on behalf of the County for the GRTC Directors
appointed by the Board and by City Council.
Preparer: ~,(~~
Steven L. Micas
Attachments: [] Yes I No
Title: County Attorney 0421:46286.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 4
Meeting Date: October 13, 1999 Item Number: 8. B.
Subject: Streetlight Installation Approvals
County Administrator's Comments:
County Administrato~/~~~~~f
Board Action Requested:
This item requests Board approval of Streetlight Installations in the Dale District and requests additional funding for
two Streetlight Installations in the Matoaca District.
Summary of Information:
Streetlight requests from individual citizens or civic groups are received in the Department of Environmental
Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are
received, staff re-examines each request and presents them at the next available regular meeting of the Board of
Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following
criteria:
Streetlights should be located at intersections;
There should be a minimum average of 600 vehicles per day (VPD) passing the requested location
if it is an intersection, or 400 VPD if the requested location is not an intersection;
Petitions are required and should include 75% of residents within 200 feet of the requested location
and if at an intersection, a majority of those residents immediately adjacent to the intersection.
CONTINUED NEXTPAGE
Preparer: f~~~~
'l~ichard fi. M~fish, P.E.
Attachments: Yes ~] No
Title: Director, Environmental Engineering
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page2 of 4
Summary. of Information: (Continued)
Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost
quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the
streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A
denial will cancel the project and staffwill so notify the requestor. A deferral will be brought before the Board again
when specified.
DALE DISTRICT:
Bryanwood Road, midway between Daleshire Drive and Dalebrook Drive, Meadowdale Subdivision
Cost to install light: $365.54
Does not meet minimum critera for intersection or vehicles per day
Daleshire Drive, vicinity of 5407, Meadowdale Subdivision
Cost to install light: $270.28
Does not meet minimum critera for intersection or vehicles per day
Claudehart Road, vicinity of 6325, Meadowdale Subdivision
Cost to install light: $317.59
Does not meet minimum critera for intersection or vehicles per day
Irongate Road and Tumgate Road, Irongate Subdivision
Cost to install light: $4,200.73
Does not meet minimum criterion for petition
MATOACA DISTRICT;
These two installations were previously approved as noted. Both approvals were based on cost estimates that
exceeded the 60 day validity period. Virginia Power has re-evaluated the costs based upon current market prices for
materials. The new costs are valid until October 30, 1999.
Approved at the July 28, 1999 Board meeting in the amount of $4,452.88 (Cost estimate was 99 days old on that
date):
Passaic Avenue and Sonnenburg Drive, Mistwood Forest
Revised cost to install light: $ 5,041.49
Additional Funding Required for Installation: $588.61
CONTINUED NEXT PAGE
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 4
Summary. of Information: (Continued)
MATOACA DISTRICT (Continued):
Approved at the August 25, 1999 Board meeting in the amount of $5,451.48 (Cost estimate was 127 days old on
that date):
Eagle Rock Avenue and Mistwood Forest Drive (north intersection), Mistwood Forest
Revised cost to install light: $ 5,514.60
Additional Funding Required for Installation: $63.12
#
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 4 of 4
Meetino Date: October 13. 1999 Number
Budget and Management Comments:
The unaudited balance in the Matoaca District Improvement Fund is
$68,096; approval of uses totaling $7,652 will leave a balance of
$60,444.
The unaudited balance in the Dale District Improvement Fund is $68,102;
approval of uses totaling $7,654 will leave a balance of $60,448.
Preparer:
Rebecca T. Dickson
Title: Director, Bud,qet & Mana,qement
STREETLIGHT REQUEST
Dale District
Request Received:
Estimate Received:
NAME OF REQUESTOR:
ADDRESS:
June 28, 1999
September 3, 1999
Estimate Requested: July 1, 1999
Days Estimate Outstanding: 64
Cost to install light: $ 270,28
Nancy Hughes
6317 Daleshire Drive
Richmond, VA 23234
REQUESTED LOCATION IS THE INTERSECTION OF:
REQUESTS ARE NOT AT AN INTERSECTION. REQUESTED LOCATIONS ARE:
Daleshire Drive, vicinity of 6407, Meadowdale Subdivision
POLICY CRITERIA:
Intersection:
Vehicles per Day:
Petition:
Staff or Requestor Comments:
NONE
Not Qualified, location is not an intersection
Not Qualified, locations has less than 400 VPD
Qualified
STREETLIGHT REQUEST
Dale District
Request Received:
Estimate Received:
NAME OF REQUESTOR:
ADDRESS:
June 28, 1999
September 3, 1999
Estimate Requested: July 1, 1999
Days Estimate Outstanding: 64
Cost to install light: $ 317.59
Nancy Hughes
6317 Daleshire Drive
Richmond, VA 23234
REQUESTED LOCATION IS THE INTERSECTION OF:
REQUESTS ARE NOT AT AN INTERSECTION. REQUESTED LOCATIONS ARE:
Claudehart Road, vicinity of 6325, Meadowdale Subdivision
POLICY CRITERIA:
Intersection:
Vehicles per Day:
Petition:
Staff or Requestor Comments:
NONE
Not Qualified, location is not an intersection
Not Qualified, locations has less than 400 VPD
Qualified
STREETLIGHT REQUEST
Dale District
Request Received:
Estimate Received:
NAME OF REQUESTOR:
ADDRESS:
June 28, 1999
September 3, 1999
Estimate Requested: July 1, 1999
Days Estimate Outstanding: 64
Cost to install light: $ 365,54
Nancy Hughes
6317 Daleshire Drive
Richmond, VA 23234
REQUESTED LOCATION IS THE INTERSECTION OF:
REQUESTS ARE NOT AT AN INTERSECTION. REQUESTED LOCATIONS ARE:
Bryanwood Road, midway between Daleshire Drive and Dalebrook Drive
POLICY CRITERIA:
Intersection:
Vehicles per Day:
Petition:
Staff or Requestor Comments:
Not Qualified, location is not an intersection
Not Qualified, locations has less than 400 VPD
Qualified
NONE
Street Light Request Map
October 1, 1999
YBROOK DR
Cl
L
Street Light Legend
~] ~xisting light
~] requested light
This map shows citizen requested
streetlight installations in relation
to existing streetlights.
Existing streetlight information was
obtained from the Chesterfield County
Environmental Engineering De~.
1 ',, 721.~TIfiM
Request Received:
Estimate Received:
NAME OF REQUESTOR:
ADDRESS:
POLICY CRITERIA:
Intersection:
Vehicles per Day:
February 11, 1999
September 27, 1999
STREETLIGHT REQUEST
Dale District
Estimate Requested:
Days Estimate Outstanding:
Cost to install light: $4,200.73
Lucille T. Page
6631 Turngate Road
Richmond, VA 23234
REQUESTED LOCATION IS THE INTERSECTION OF:
Irongate Road and Turngate Road, Irongate Subdivision
REQUESTS ARE NOT AT AN INTERSECTION. REQUESTED LOCATIONS ARE:
Petition:
Staff or Requestor Comments:
NONE
February 12, 1999
228
Qualified
Qualified
Not Qualified, 12.5% of residents within 200 feet of the location signed the petition;
the Streetlight Policy petition requirement is 75% of residents within 200 feet
Stre~ Light Request Map
October 13~_1999
~ rtu~ i~ a eopyr~ght~ p~t of
tae ~ co~y ats offtee.
Street Light Legend
exisang light
requested light
This map shows citizen requested
streetlight installations in relation
to existing streetlights.
Existing streetlight information was
obtained from the Chesterfield County
Environmental Engineering Department.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~l Date: October 13, 1999 Item Number: 8. c. 1. a.
Subiect: Adoption of Resolution Recognizing Mr. Arthur L. Limerick Upon His Retirement
from Chesterfield County
County Administrator's Comments:
County Administrator:/ /?_~~.~~/~ Z'z~
,,Board Action Requested:~
Staff requests the Board adopt the attached resolution.
Summary of Information:
Staff requests the Board adopt the attached resolution recognizing Mr. Arthur L. Limerick upon
his retirement from the Department of General Services.
Mr. Limerick is unable to be present at the meeting.
See attached resolution.
Preparer:
Franc'is M. Pitaro
Title: Director, General Services
Attachments:
Yes
RECOGNIZING MR. ARTHUR L. LIMERICK
UPON HIS RETIREMENT
WHEREAS, Mr. Arthur Limerick retired on October 1, 1999,
after providing twenty-one years of dedicated and faithful
service to Chesterfield County; and
WHEREAS, Mr. Limerick began his service in July 1978 as
a laborer in the Department of General Services' Buildings and
Grounds Division; and
WHEREAS, Mr. Limerick has seen the County's physical
plant grow from one hundred thousand square feet to over one
million square feet and fifty-five buildings; and
WHEREAS, Mr. Limerick performed his duties and
responsibilities in a dependable manner after responding to
emergencies after normal work hours and on weekends; and
WHEREAS, Mr. Limerick always placed the welfare and
safety of citizens and fellow County employees above his own
personal comfort and feelings and will be missed by his fellow
co-workers; and
WHEREAS, Mr. Limerick is known for his friendly, easy
going manner and his ability to get along with his fellow
workers.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors publicly recognizes Mr. Arthur L.
Limerick and extends their appreciation for his twenty-one
years of dedicated service to the County, their
congratulations upon his retirement, and their best wishes for
a long and happy retirement.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999
Item Number: $.C-l-c
Subject:
Resolution Recognizing October 13, 1999 as %AVE Day in Chesterfield County"
County Administrator's Comment~:
County Administrator:
Board Action Requested:
Summary of Information:
Ms. Patricia Zimmerman, 2nd Vice President of the Richmond Academy of
Medicine Alliance, Incorporated has requested that the Board adopt the
attached resolution.
Preparer: (-"~"~ c_ ~_~ Title:
Lisa H. Elko
Attachments:
Yes ~-] No
Clerk to the Board
RECOGNIZING OCTOBER 13, 1999 AS
'~SAVE DAY IN CHESTERFIELD COUNTY"
WHEREAS, violence is among the leading causes of death in
America, and has replaced disease as the number one killer of
children; and
WHEREAS, domestic violence has devastating effects on a
woman's physical and emotional well-being, and her ability to care
for her children; and
WHEREAS, violence comes in many forms; sexual violence; gang
and peer-related violence committed by youth of all ages; family
violence; street violence; and violence in the media; and
WHEREAS~ billions of dollars per year are attributable to
preventable violence-related deaths and injuries and add a
tremendous burden to America's health care system; and
WHEREAS, the first step toward unraveling the many layers of
our nation's violence problems can begin with awareness; and
WHEREAS, awareness and prevention are the heart of the SAVE
Program and of its cornerstone event, SAVE Today for Tomorrow,
during which physicians' spouses across the country will join
efforts to Stop America's Violence Everywhere (SAVE); and
WHEREAS, members of the Richmond Academy of Medicine Alliance,
Incorporated will lead the effort to urge local citizens to search
for ways we can all help Save (Stop America's Violence Everywhere);
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors publicly recognizes October 13, 1999 as "Save
Day in Chesterfield County".
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: October 13, 1999
Item Number: 8.C. 1.d.
Sub|ect:
Riverside Regional Jail Authority - LEOS Benefits
County Administrator's Comments: ~
Board Action Req~u_ e_~t~d:
Staff recommends that the Board adopt the attached resolution.
Summary_ of Information:
At the August 26, 1999 meeting of the Riverside Regional Jail Authority, a resolution was adopted
by the Board to include sworn officers and j ail superintendents into LEOS (Law Enforcement
Officers Retirement System), an enhanced benefit program through the Virginia Retirement System.
The addition of regional jail officers into LEOS was made possible by an amendment to the State
Code passed by the 1999 General Assembly. The legislation was passed to allow Regional Jails to
remain competitive in the hiring and retention of employees.
In accordance with the process established by the General Assembly for all regional jails the
Riverside Regional Jail may include their officers in the LEOS system with the approval of the local
Regional Jail Authority and all of the governing bodies of the participating jurisdictions. Thus, all
seven member localities must adopt a resolution agreeing with the Jail Authority action in order for
enhanced benefit program to become effective.
Preparer: ~)[~~]I ~
Title: County Attorney
"X~e~'~'n L M:icas 1221:46587.1
Attachments:' Yes E3No I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
rdeetin_o Date: October 13. t999
Number
Budget and Management Comments:
This item requests the Board to adopt a resolution supporting the
inclusion of Riverside Regional Jail sworn officers and jail
superintendents in the Law Enforcement officers Retirement System
(LEOS). This is an enhanced benefit program through the Virginia
Retirement System.
The total cost of the enhanced benefit is approximately $600,000
annually. Additional Compensation Board funding will offset
approximately $175,000 of this cost, for a net.cost of approximately
$425,000. The seven member jurisdictions will share in 37.5% of the
enhanced benefit cost. The financial obligation of Chesterfield County
is $67,456, which represents 15.9% of the total member jurisdiction's
costs. There is no projected increase to the County's annual per diems
for FY2000. However, in future years, the County's share of the
enhanced benefit may translate into an approximate $1 increase in per
diems. The Riverside Regional Jail Authority is required to present a
FY2001 Budget to the member jurisdictions in January, 2000 and adoption
is required in March, 2000. For projection purposes, staff has assumed
the $1.0 increase in per diems in FY2001 and beyond.
Preparer:
Rebecca T. Dickson
Title: Director, Budget & Management
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
CHESTERFIELD COUNTY, VIRGINIA,
ON OCTOBER 13, 1999
RESOLUTION ALLOWING SUPERINTENDENT AND SWORN JAIL OFFICERS OF
THE RIVERSIDE REGIONAL JAIL AUTHORITY TO PARTICIPATE IN THE LEOS
SYSTEM OF BENEFITS.
RESOLUTION
WHEREAS, the 1999 Virginia General Assembly enacted legislation allowing the
Superintendent and sworn jail officers of regional jails to participate in the Law Enforcement
Officers Retirement (LEOS) system of benefits available to state police officers, state correctional
officers and sheriffs' deputies in those jurisdictions which have chosen to participate in such
program; and
WHEREAS, the Riverside Regional Jail Authority voted at its meeting of August 26,
1999 to include the Superintendent and sworn officers in such program in order to remain
competitive in the hiring and retention of employees, subject to the approval by each of the
governing bodies participating in the jail authority; and
WHEREAS, the Riverside Regional Jail Authority requests each of the governing bodies
to adopt this resolution authorizing such participation.
NOW THEREFORE, be it resolved that Chesterfield County, a political subdivision which
is a member of the Riverside Regional Jail Authority, acting by and through its governing body,
does hereby concur that the Riverside Regional Jail Authority, participating in the Virginia
Retirement System under Title 51.1, Chapter 1, Article 5 of the Code of Virginia, as amended,
may elect to have such employees of the Jail who are employed in positions as full time salaried
Page 2 of 2
Jail Superintendents and Jail Officers and whose tenure is not restricted as to temporary or
provisional appointment, become eligible, effective November 1, 1999 or as soon thereafter as
approval is received from each of the governing bodies of the participating jurisdictions, to be
provided benefits in the Virginia Retirement System equivalent to those provided for State Police
officers of the Department of State Police, state correctional officers and sheriff' s deputies in
those jurisdictions which have chosen to participate in such program, as set out in Section 51.1-
138 of the Code of Virginia, in lieu of the benefits that would otherwise be provided as such Code
has been or may be amended from time to time.
Ayes ~
Nayes:
Harry Daniel
Chairman of the Board of Supervisors
Lane B. Ramsey
County Administrator
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~l Date: October 13, 1999
Item Number:
8.C.l.e.
Subject:
Adoption of Resolution approving the Hotel Tax Payment Agreement and
Interlocal Agreement to support the Richmond Convention Center Financing
County Administrator's Comments:
County Administrator:
Board Action Requeste -~//
Approval of attached resolution.
Summary of Information'
In July, 1998, the Board reviewed plans for the expansion of the Richmond
Convention Center and approved a change to the Transient Occupancy Tax to
help finance that expansion. Since that time the Convention Center Authority
has worked to finalize construction plans and the financing structure for the
expansion. The Hotel Tax Payment Agreement and Interlocal Agreement describe
the jurisdictions' intentions and responsibilities under the financing
structure. These agreements have been reviewed and approved as to form by
the County Attorney.
The plans for financing the new Center anticipate the sale this year of
approximately $160,000,000 in bonds to be repaid over 30 years. The Authority
further plans to use funds transferred from the participating localities,
equal to amounts the localities collect from transient occupancy taxes, to
repay the bonds. The Hotel Tax Payment Agreement defines the jurisdiction's
intention, subject to appropriation, to transfer these funds to the
Authority.
Preparer~/~~//~ Title~ Deputy County Administrator
Attachments
Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetin~l Date: October 13, 1999
Item Number:
Richmond, Henrico, Chesterfield and Hanover have agreed to share in the cost
of the Center at specified rates(50%, 35%, 13%, and 2%, respectively). The
Interlocal Agreement defines the terms by which the localities will achieve
these cost shares. By approving the attached resolution the Board approves
the form of the Agreements, and authorizes the County Administrator to
execute the agreements in substantially the attached form.
RESOLUTION APPROVING THE FORMS OF A HOTEL TAX PAYMENT
AGREEMENT AND AN INTERLOCAL AGREEMENT, BOTH PREPARED IN
CONNECTION WITH A FINANCING TO BE UNDERTAKEN BY THE GREATER
RICHMOND CONVENTION CENTER AUTHORITY, AND AUTHORIZING THE
EXECUTION AND DELIVERY OF SUCH DOCUMENTS
WHEREAS, pursuant to the Public Recreational Facilities Authorities Act (Chapter 56, Title
15.2, Code of Virginia of 1950, as amended), the City of Richmond, Virginia, and the Counties of
Chesterfield, Hanover and Henrico, Virginia (each a "Participating Jurisdiction" and collectively, the
"Participating Jurisdictions") have created the Greater Richmond Convention Center Authority (the
"Authority") for, among others, the purpose of owning and operating the Greater Richmond
Convention Center (the "Center") located in the City of Richmond;
WHEREAS, pursuant to the terms of an Indenture of Trust (the "Indenture"), between the
Authority and a corporate trustee (the "Trustee"), the Authority expects to issue its Hotel Tax
Revenue Bonds (Convention Center Expansion Project), Series 1999, the proceeds of which will be
used to acquire, construct, reconstruct, expand and equip the Center;
WHEREAS, pursuant to the provisions of Section 58.1 - 3819 et seq. of the Code of Virginia
of 1950, as amended, and Section 2.02 of Chapter 116 of the Acts of the Assembly of 1948, as
amended and reenacted by Chapter 711 of the Acts of Assembly of 1998, and Article VII of the Code
of the City of Richmond, Virginia (collectively, the "Hotel Tax Legislation"), the Participating
Jurisdictions are authorized to levy a transient occupancy tax on hotels, motels, boarding houses,
travel campgrounds and other facilities offering guestrooms rented out for continuous occupancy for
fewer than thirty consecutive days (collectively referred to as the "Hotel Tax") in a maximum
aggregate amount equal to eight percent (8%) of the charge for the occupancy of any room or space
occupied;
WHEREAS, each Participating Jurisdiction has by appropriate ordinance begun to levy the
Hotel Tax and has agreed to use the revenues collected from the Hotel Tax for the benefit of the
Center;
WHEREAS, the Participating Jurisdictions propose to enter into a Hotel Tax Payment
Agreement (the "Hotel Tax Payment Agreement") whereby each Participating Jurisdiction agrees,
subject to the appropriation by its respective governing body of sufficient funds for such purpose, to
transfer amounts equal to the Hotel Tax revenues collected by such Participating Jurisdiction to the
Trustee for the account of the Authority;
WHEREAS, the Participating Jurisdictions propose to enter into an Interlocal Agreement
(the "Interlocal Agreement") providing for (a) the manner in which any moneys transferred from the
Residual Fund established under the Indenture to a fiscal agent will be distributed to the Participating
Jurisdictions and (b) an agreement by each Participating Jurisdiction that, to the extent its annual Tax
Payments are less than its Allocated Share (as each term is defined in the Interlocal Agreement), it
will, subject to the appropriation of its governing body of sufficient funds for such purpose and
subject to the application of any credits, reimburse the other Participating Jurisdictions to the extent
that their annual Tax Payments (less any prior disbursements from the Residual Fund) exceed their
respective Allocated Shares; and
WHEREAS, the most recent drafts of the Hotel Tax Payment Agreement and the Interlocal
Agreement have been presented to this meeting for approval as to form;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
THE COUNTY OF CHESTERFIELD, VIRGINIA, THAT:
1. The forms of the Hotel Tax Payment Agreement and the Interlocal Agreement
presented to this meeting are hereby approved. The County Administrator is hereby authorized to
execute and deliver the Hotel Tax Payment Agreement and the Interlocal Agreement, each in
substantially the form presented hereto, with such completions, omissions, insertions and changes not
inconsistent with this Resolution as shall be necessary to reflect accurately all negotiations among the
Authority and the Participating Jurisdictions, all as may be approved by the County Administrator.
Such approval shall be evidenced conclusively by the execution and delivery of such documents on
behalf of the County.
2. The County Administrator and other County officials are authorized to do and perform
such other things and acts as they shall deem necessary or appropriate to carry out the transactions
authorized by this Resolution. Any such things and acts previously done or performed by the County
Administrator and other County officials are in all respects hereby approved, ratified and confirmed.
3. This Resolution shall take effect immediately.
0421:46619.1
INTERLOCAL AGREEMENT
THIS INTERLOCAL AGREEMENT entered into this ~ day of __. 1999
(the "Agreement"), by and between THE CITY OF RICHMOND, VIRGINIA, a public body
corporate and a political subdivision of the Commonwealth of Virginia ("Richmond"); THE
COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commomvealth
of Virginia ("Chesterfield"); THE COUNTY OF HANOVER, VIRGINIA, a political
subdivision of the Commonwealth of Virginia ("Hanover"); and THE COUNTY OF
HENRICO, VIRGINIA, a political subdivision of the Commonwealth of Virginia ("Henrico");
WITNESSETH:
WHEREAS, pursuant to the Public Recreational Facilities Authorities Act (Chapter 56,
Title 15.2, Code of Virginia of 1950, as amended) (the "Act"), Richmond, Chesterfield, Hanover
and Henrico (each a "Participating Jurisdiction" and collectively, the "Participating
Jurisdictions") have created the Greater Richmond Convention Center Authority (the
"Authority") for the purpose, among others, of owning and operating the Greater Richmond
Convention Center (the "Center") located in the City of Richmond;
WHEREAS, pursuant to the provisions of Section 58.1 - 3819 et seq. of the Code of
Virginia of 1950, as amended (the "Code"), and Section 2.02 of Chapter 116 of the Acts of the
Assembly of 1948, as amended and reenacted by Chapter 711 of the Acts of Assembly of 1998
and Article VII of the Code of the City of Richmond, Virginia (collectively, the "Hotel Tax
Legislation"), the Participating Jurisdictions are authorized to levy a transient occupancy tax on
hotels, motels, boarding houses, travel campgrounds and other facilities offering guestrooms
rented out for continuous occupancy for fewer than thirty, consecutive days (collectively referred
to as the "Hotel Tax") in a maximum aggregate amount equal to eight percent (8%) of the
charge for the occupancy of any room or space occupied;
WHEREAS, each Participating Jurisdiction has by appropriate ordinance begun to levy
the Hotel Tax and has agreed to use the revenues collected from the Hotel Tax for the benefit of
the Center;
WHEREAS, pursuant to the terms of an Indenture of Trust dated as of . 1999
(the "Indenture"), between the Authority and . as
trustee (the '°Trustee"), the Authority will issue its Hotel Tax Revenue Bonds (Convention
Center Expansion Project), Series 1999 (the "Bonds"), the proceeds of which will be used to
acquire, construct, reconstruct, expand and equip the Center;
WHEREAS, pursuant to the terms of a Hotel Tax Payment Agreement dated as of
, 1999 (the "Hotel Tax Payment Agreement"), each Participating Jurisdiction has
agreed, subject to the appropriation by its respective governing body of sufficient funds for such
purpose, to transfer its respective Tax Payments (as hereinafter defined) to the Trustee for the
account of the Authority;
WHEREAS, the Indenture establishes a Residual Fund and provides that any moneys on
deposit in the Residual Fund at the end of each fiscal year of the Authority. will be transferred,
subject to the approval of the Authority, to the Fiscal Agent (as hereinafter defined) under this
Agreement to be distributed to the Participating Jurisdictions as set forth in this Agreement;
WHEREAS, each Participating Jurisdiction intends that its respective Tax Payments will
be sufficient to fund its Allocated Share (as hereinafter defined); and
WHEREAS, each Participating Jurisdiction has agreed that, to the extent its annual Tax
Pa.xanents are less than its Allocated Share, it will, subject to the appropriation of its governing
body of sufficient funds for such purpose, reimburse the other Participating Jurisdictions to the
extent that their annual Tax Payments (less any prior disbursements from the Residual Fund)
exceed their respective Allocated Shares;
NOW, THEREFORE, for and in consideration of the foregoing and of the mutual
covenants herein set forth, the parties hereto agree as follows:
1. De£mifions. Unless otherwise defined in this Agreement, all capitalized terms
shall have the meanings set forth in the Indenture. In addition, the following capitalized terms
used herein shall have the following meanings, unless the context otherwise requires:
"Allocated Share" shall mean a certain percentage of the Total Annual Costs of the
Authority and which have been determined by the Participating Jurisdictions to be, respectively,
50% for Richmond, 35% for Henrico, 13% for Chesterfield and 2% for Hanover.
"Fax Payments" shall mean the amounts equal to the Hotel Tax revenues collected by a
Participating Jurisdiction and transferred to the Trustee for the account of the Authority pursuant
to the terms of the Hotel Tax Payment Agreement.
''Fetal Annual Costs of the Authority" shall mean for each fiscal year of the Authority an
amount equal to the difference between (x) the sum of (i) the aggregate amount of Operating
Expenses of the Authority, (ii) the aggregate amount deposited to the Bond Fund, the Debt
Service Reserve Fund, the Subordinated Debt Fund, the Operating Reserve Fund and the
Renewal and Replacement Fund and (y) the sum of (i) the aggregate amount of revenues derived
from the use and operation of the Center and (ii).the aggregate mount of investment earnings on
the funds and accounts established under the Indenture.
2. Appointment of Fiscal Agent. '~ There shall be appointed by the Participating
Jurisdictions a fiscal agent (the "Fiscal Agentz') under this Agreement, to receive, hold, invest
and disburse the moneys to be paid to it pursuant to this Agreement and to perform certain other
functions, all as hereinafter provided. The Participating Jurisdictions hereby appoint
Chesterfield to serve as the initial Fiscal Agent. By executing and delivering the Acceptance
-2-
C48
Certificate attached to this Agreement, Chesterfield accepts the duties and obligations provided
herein for the Fiscal Agent, but only upon the terms and conditions herein set forth.
3. Residual Tax Payment Fund. There is hereby created and established with the
Fiscal Agent a special fund designated as the "Residual Tax Payment Fund," to be held by the
Fiscal Agent as a trust fund for the benefit of the Participating Jurisdictions, separate and apart
from all other funds and moneys held by the Fiscal Agent. The Fiscal Agent shall deposit to
such Fund any moneys transferred by the Authority pursuant to the provisions of Section [509]
of the Indenture and shall administer such Fund as expressly provided hereunder.
4. First Distribution of Residual Fund Moneys. The Fiscal Agent hereby agrees that
it will disburse to the Participating Jurisdictions moneys deposited to the Residual Tax Payment
Fund within 15 days of receipt, in the following manner:
(a) to Richmond, an amount equal to 25% of the aggregate amount of Tax Payments
made by Richmond during the preceding fiscal year of the Authority;
(b) to Chesterfield, an amount equal to 25% of the aggregate amount of Tax
Payments made by Chesterfield during the preceding fiscal year of the Authority;
(c) to Hanover, an amount equal to 25% of the aggregate amount of Tax Payments
made by Hanover during the preceding fiscal year of the Authority; and
(d) to Henrico, an mount equal to 25% of the aggregate amount of Tax Payments
made by Henrico during the preceding fiscal year of the Authority;
provided, however, that, commencing July 1, 2001 (i) no payments shall be made to a
Participating Jurisdiction if, during the preceding fiscal year of the Authority, the Tax Payments
made by such Participating Jurisdiction were less than its Allocated Share and (ii) no payments
shall be made to a Participating Jurisdiction if there is a cumulative "due to" payment balance
owed by such Participating Jurisdiction under Section 6.
Notwithstanding the preceding provisions of this Section 4, if at any time the Fiscal
Agent is required to make the disbursements set forth above, and the Fiscal Agent holds
insufficient moneys to make such disbursements, the Fiscal Agent shall make the disbursements
from moneys available for such purpose in accordance with the following formula: (A) x
[(B)/(C)] =(D), where
"(A)" is the amount on deposit in the Residual Tax Payment Fund;
"(B)" is the total amount of Tax Paym0nts made by a particular Participating Jurisdiction
during the preceding fiscal year of the Authority;
"(C)" is the total amount of Tax Payments made by the Participating Jurisdictions during
the preceding fiscal year of the Authority entitled to payments pursuant to the preceding
-3-
944
provisions of this Section 4; and
"(D)" is the amount of Residual Tax Payment Fund moneys to be disbursed to the
particular Participating Jurisdiction.
5. Second Distribution of Residual Fund Moneys. If, after making all the necessary
transfers pursuant to Section 4, the Fiscal Agent holds moneys in the Residual Tax Payment
Fund, the Fiscal Agent shall immediately disburse to the Participating Jurisdictions the
remaining moneys on deposit in such fund according to the following formula: (A) x
[(B)/(C)]=(D), where
"(A)" is the amount of remaining moneys on deposit in the Residual Tax Payment Fund;
"(B)" is the cumulative total amount of Tax Payments made by a particular Participating
Jurisdiction in excess of its Allocated Share for the period commencing July 1,200[2], through
the end of the preceding fiscal year of the Authority less the aggregate amount of any prior
payments made to such Participating Jurisdiction pursuant to Section 4 (including any payments
made in the then current fiscal year) and this Section 5;
"(C)" is the cumulative total amount of Tax Payments made by all Participating
Jurisdictions in excess of their respective Allocated Shares for the period commencing July 1,
20012], through the end of the preceding fiscal year of the Authority less the aggregate amount
of any prior payments made to all Participating Jurisdictions pursuant to Section 4 (including
any payments made in the then current fiscal year) and this Section 5; and
"(D)" is the amount of remaining moneys on deposit in the Residual Tax Payment Fund
to be distributed to the particular Participating Jurisdiction; ~
provided, however, that, to the extent a Participating Jurisdiction owes a cumulative "due to"
payment under Section 6, any amounts that would be payable to such Participating Jurisdiction
under this Section 5 shall instead be applied to, and credited against, any such cumulative "due
to" payment.
6. "Due To, Due From" Payment Oblieations. Each Participating Jurisdiction
agrees that, to the extent its annual Ne~ Tax Payments do not meet or exceed its Allocated Share,
it will, subject to the appropriation of its governing body of sufficient funds for such purpose,
reimburse the other Participating Jurisdictions the amount of such deficiency in accordance with
the provisions of this Section. ~
(a) Calculation of "Due To, Due Fror~" Amounts. (i) From the information supplied by
the Authority, the Fiscal Agent shall record the amount of total Tax Payments made by each
Participating Jurisdiction during the preceding fiscal year of the Authority, including the
incremental amount of such Tax Payments that is more than or less than the respective Allocated
Share for such Participating Jurisdiction. The Fiscal Agent shall calculate the "due to, due from"
-4-
}
amounts for each Participating Jurisdiction in accordance with the following formula: (A) - [(B)
- (C)] = (D), where
"(A)" is the cumulative total amount of Tax Payments made by a particular Participating
Jurisdiction;
"(B)" is the cumulative dollar amount of a particular Participating Jurisdiction's
Allocated Share;
"(C)" is the cumulative amount of any moneys disbursed to such Participating
Jurisdiction pursuant to Sections 4 and 5; and
"(D)" is the "Due To, Due From" amount for such Participating Jurisdiction whereby a
positive amount signifies the aggregate amounts "due from" other Participating Jurisdictions to
such Participating Jurisdiction and a negative amount signifies the aggregate amounts "due to"
the other Participating Jurisdictions from such Participating Jurisdiction.
(ii) The Fiscal Agent shall send to the Participating Jurisdictions within 45 days after the
end of each fiscal year of the Authority a statement detailing such information.
Co) Payment of "Due To, Due From" Amounts. (i) Commencing in the year in which
the statement provided by the Fiscal Agent under Section 6(a)(ii) reflects that the cumulative
amount of "due to" payments owed by a particular Participating Jurisdiction exceeds $1.5
million, such Participating Jurisdiction shall, subject to the provisions of Section 6(b)(iii), pay
such amount of the cumulative "due to" ,paym~t balance that is in excess of $1.5 million. Any
"due to" payment appropriated by a Participating Jurisdiction pursuant to the provisions of this
Section 6 shall be paid to the Fiscal Agent prior to December 1 of the fiscal year to which such
appropriation relates.
(ii) The Fiscal Agent shall within 10 days after receipt distribute such "due to" payment
pro rata among the Participating Jurisdictions to which such payment is due, as calculated under
Section 6(a)(i) and reflected on the statement provided by the Fiscal Agent under Section
6(a)(ii).
(iii) Notwithstanding an.vthing in this Agreement to the contrary, the obligation of a
Participating Jurisdiction to make any "due to': payments hereunder shall be subject to and
dependent upon appropriations being made from' time to time by the respective governing body
of such Participating Jurisdiction for such purpose;' provided, however, that within 60 days after
receipt of the statement provided by the Fist, al ,Agent pursuant to Section 6(a)(ii), the City
Manager, County Administrator or County Manager, as appropriate, shall use his best efforts to
introduce at a regularly scheduled meeting of t~he governing body a resolution or ordinance that
amends, if necessary, the budget of such Participating Jurisdiction for the then current fiscal year
in such a manner to permit an appropriation of the "due to" payment owed by such Participating
Jurisdiction under Section 6(b)(i).
-5-
C4 3
(e) Preliminary Budgeting of "Due To, Due From" Amounts. (i) Based on the
Authofity's budget for the then current fiscal year, the Fiscal Agent shall calculate, in
accordance with the formula set forth in Section 6(a)(i), the projected "due to, due from"
amounts of the Participating Jurisdictions payable in the immediately succeeding fiscal year.
Contemporaneously with the report provided by the Fiscal Agent in Section 6(a)(ii), the Fiscal
Agent shall send to each Participating Jurisdiction a report detailing the calculations of the
projected "due to, due from" mounts of all Participating Jurisdictions for the immediately
succeeding fiscal year.
(ii) Based on the report provided by the Fiscal Agent in Section 6(c)(i), the City
Manager, County Administrator or County Manager, as appropriate, of each Participating
Jurisdiction projected to owe a "due to" payment during the immediately succeeding fiscal year
shall include in the proposed budget for such fiscal year a payment to the Fiscal Agent in an
amount equal to such "due to" payment.
7. Accounting by Fiscal Agent. Concurrently with each disbursement made by the
Fiscal Agent to the Participating Jurisdictions pursuant to Sections 4, 5 and 6 above, the Fiscal
Agent shall send to each Participating Jurisdiction a detailed accounting of all disbursements
made pursuant such Sections.
8. Term of Agreement. This Agreement shall remain in full force and effect until
the Hotel Tax Payment Agreement is terminated pursuant to its terms.
9. Amendments. This Agreement may be amended, supplemented or modified only
in a writing consented to by all parties hereto. '
10. Governing Law. This Agreement is to be governed by and construed in
accordance with the laws of the Commonwealth of Virginia.
11. Severability. If any clause, provision or section of this Agreement shall be held
to be illegal or invalid by any court, the illegality or invalidity of such clause, provision or
section shall not affect the remainder of this Agreement which shall be construed and enforced
as if such illegal or invalid clause, provision or section had not been contained in this
Agreement.
12. Notices. Until otherwise provided by any of the parties hereto, all demands,
notices, approvals, consents, requests and other communications hereunder shall be in writing
and shall be deemed to have been given wl~en delivered in person or mailed by in'st class
registered or certified mail, postage prepaid, addres'sed:
(a) if to Richmond, at (Attention:
),
-6-
(b) if to Chesterfield or the Fiscal Agent,
(Attention: ),
at
(c) if to Hanover, at (Attention:
), and
(d) if to Henrieo, at (Attention:
).
Any Participating Jurisdiction ma)', by notice given hereunder, designate any further or
different addresses to which subsequent demands, notices, approvals, consents, requests and
other communications shall be sent or persons to whose attention the same shall be directed.
12. Successors and Assigns. This Agreement shall be binding upon, inure to the
benefit of and be enforceable by the parties and their respective successors and assigns.
13. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall be an original and all of which together shall constitute but one and the same
instrument.
-7-
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed
and effective as of the date fkst written above by their duly authorized representatives.
CITY OF RICHMOND, VIRGINIA
By:
Its:
COUNTY OF CHESTERFIELD, VIRGINIA
By:
Its:
COUNTY OF HANOVER, VIRGINIA
By:.
Its:
COUNTY OF HENRICO, VIRGINIA
By:
Its:
-8-
ACCEPTANCE CERTIFICATE
The undersigned hereby accepts and covenants to carry out thc duties and obligations
imposed upon the Fiscal Agent by the provisions of the preceding Agreement.
COUNTY OF CHESTERFIELD, VIRGINIA;
as the Fiscal Agent under this Agreement
By:
Its:
-9-
HOTEL TAX PAYMENT AGREEMENT
THIS HOTEL TAX PAYMENT AGREEMENT entered into this day of
,1999 (the "Agreement"), by and between THE CITY OF RICHMOND, VIRGINIA,
a public body corporate and a political subdivision of the Commonwealth of Virginia
("Richmond"); THE COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of
the Commonwealth of Virginia ("Chesterfield"); THE COUNTY OF HANOVER,
VIRGINIA, a political subdivision of the Commonwealth of Virginia ("Hanover"); THE
COUNTY OF HENRICO, VIRGINIA, a political subdivision of the Commonwealth of
Virginia ("Heurico"); the GREATER RICHMOND CONVENTION CENTER
AUTHORITY, a political subdivision of the Commonwealth of Virginia (the "Authority"); and
, a (the "Trustee");
WITNESSETH:
WHEREAS, pursuant to the Public Recreational Facilities Authorities Act (Chapter 56,
Title 15.2, Code of Virginia of 1950, as mended) (the "Act"), Richmond, Chesterfield, Hanover
and Hendco (each a "Participating Jurisdiction" and collectively, the "Participating
Jurisdictions") have created the Authority for, among others, the purpose of owning and
operating the Greater Richmond Convention Center (the "Center") located in the City of
Richmond;
WHEREAS, pursuant to the provisions of Section 58.1 - 3819 et seq. of the Code of
Virginia of 1950, as amended (the "Code"), and Section 2.02 of Chapter 116 of the Acts of the
Assembly of 1948, as amended and reenacted by Chapter 711 of the Acts of Assembly of 1998,
and Article VII of the Code of the City. of Richmond, Virginia (collectively, the "Hotel Tax
Legislation''), the Participating Jurisdictions are authorized to levy a transient occupancy tax on
hotels, motels, boarding houses, travel campgrounds and other facilities offering guestrooms
rented out for continuous occupancy for fewer than thirty consecutive days (collectively referred
to as the "Hotel Tax") in a maximum aggregate amount equal to eight percent (8%) of the
charge for the occupancy of any room or space occupied;
WHEREAS, each Participating Jurisdiction has by appropriate ordinance begun to
the Hotel Tax and has agreed to use the revenues collected from the Hotel Tax for the benefit of
the Center;
WHEREAS, pursuant to the terms of an Indenture of Trust dated as of . 1999
(the "Indenture"), between the Authority and the Trustee, the Authority will issue its
$ Hotel Tax Revenue Bonds~ (C6nvention Center Expansion Project), Series
1999 (the "Bonds"), the proceeds of which .will be used to acquire, construct, reconstruct,
expand and equip the Center; and
WHEREAS, each Participating Jurisdiction, while recognizing that it is not empowered
to make any binding commitment beyond the current fiscal year, desires to express its intent (a)
to levy, collect and refrain from seeking the repeal or reduction of the Hotel Tax, subject to
certain provisions and (b) to transfer the Tax Payments (as hereinafter defined) to the Trustee on
a monthly basis, subject to the appropriation by its respective governing body of sufficient funds
for such purpose;
NOW, TItEREFORE, for and in consideration of the foregoing and of the mutual
covenants herein set forth, the parties hereto agree as follows:
1. Def'mitions. All capitalized terms contained in this Agreement and not otherwise
defined shall have the meanings set forth in the Indenture, unless the context otherwise requires.
In addition, the following capitalized term used herein shall have the following meaning, unless
the context otherwise requires:
"Tax Payments" shall mean the mounts equal to the Hotel Tax revenues collected by a
Participating Jurisdiction and transferred to the Trustee for the account of the Authority pursuant
to the terms of this Hotel Tax Payment Agreement.
2. Agreement to Levy and Collect Hotel Tax.
(a) Each Participating Jurisdiction hereby expresses its intent that, during the term
of this Agreement, it shall (i) levy the Hotel Tax to the fullest extent and at the maximum rate
authorized by the Hotel Tax Legislation, (ii) use its best efforts to collect no later than the 20th
day of each month the Hotel Tax revenues levied for the preceding month, and (iii) not seek the
repeal or reduction of the Hotel Tax, subject to the permitted actions described in subsection
2(b). The City Manager, the County Administrator or County Manager, as appropriate, shall
recommend that future governing bodies continue to take such actions.
(b) Each Participating Jurisdiction hereby expresses its intent that, during the term
of this Agreement, it shall not reduce the rate of the Hotel Tax levied in such jurisdiction or
cease to levy and collect the Hotel Tax in such jurisdiction, and shall recommend that future
governing bodies refrain from taking such actions} unless (i) the Participating Jurisdiction
provides 60 days' prior notice to the Authority of the Participating Jurisdiction's intent to take
any of such actions and (ii) the Trustee notifies the Participating Jurisdiction that it has received
(A) a written certificate of the [Chairman or the Vice Chairman of the Authority] stating that the
total amount of Pledged Revenues received and deposited in the Revenue Fund for the
immediately preceding two Fiscal Years was at least 1.5 times the maximum Annual Debt
Service due (taking into account the loss of P. ledged Revenues that would result from the
proposed action by such jurisdiction to reduce the rate of the Hotel Tax levied in such
jurisdiction or cease to levy and collect the Hotel Tax in such jurisdiction) and 03) a x~xitten
certificate of [a Qualified Independent Consul~ant~ projecting that (1) the total amount of Net
Pledged Revenues to be received and deposited in the Revenue Fund for the immediately
succeeding two Fiscal Years is expected to meet or exceed 1.1 times the maximum aggregate
Annual Debt Service anticipated to be due (taking into account the loss of Pledged Revenues that
would result from the proposed actions by such jurisdiction to reduce the rate of the Hotel Tax
-2-
levied in such jurisdiction or cease to levy and collect the Hotel Tax in such jurisdiction) and (2)
the total mount of Pledged Revenues to be received and deposited in the Revenue Fund for the
immediately succeeding two Fiscal Years is expected to meet or exceed 1.5 times the maximum
aggregate Annual Debt Service anticipated to be due (taking into account the loss of Pledged
Revenues that would result from the proposed actions by such jurisdiction to reduce the rate of
the Hotel Tax levied in such jurisdiction or cease to levy and collect the Hotel Tax in such
jurisdiction).
(c) If, at any time after a Participating Jurisdiction has taken any action permitted
in subsection 2(b), the Authority presents a written certificate of the [Chairman or the Vice
Chairman of the Authority] stating that either (il the total amount of Pledged Revenues received
and deposited in the Revenue Fund for the immediately preceding Fiscal Year was less than
1.5 times the maximum Annual Debt Service due or (iil the total am011nt of Net Pledeed
Revenues received and deposited in the Revenue Fund for the immediately preceding
Fiscal Year was less than 1.1 times the maximum aggregate Annual Debt Service due, then
the City Manager, the County Administrator or County Manager, as appropriate, of such
Participating Jurisdiction shall recommend to the then current governing body of such
Participating Jurisdiction that it increase or reinstate the Hotel Tax levied in such Participating
Jurisdiction at a rate that is equal to the maximum rate authorized by the Hotel Tax Legislation.=
The Authority shall send to all other Participating Jurisdictions a copy of any certificate
presented to one Participating Jurisdiction as described in this subsection ¢c),
3. Transfer of Tax Payments. Subject to the limitations of paragraph 5 below, each
Participating Jurisdiction agrees to transfer the Tax Payments to the Authority no later than the
15th day of each month. Such transfers shall be made to the Trustee for the account of the
Authority by wire transfer or as otherwise instructed by the Authority.
4. Annual Budget. Each Participating Jurisdiction covenants that it shall deliver to
the Authority not later than April 1 of each year a projection of the Tax Payments to be made by
such Participating Jurisdiction for each month of the immediately succeeding fiscal year. The
Authority covenants that on or before May 1 of each year it shall file with each Participating
Jurisdiction, the Trustee and the Fiscal Agent a proposed budget for the Authority including the
projected monthly Tax Payments to be made by each Participating Jurisdiction during the
immediately succeeding fiscal year.
5. Subject to Appropriation.
(a) Notwithstanding anything in this Agreement to the contrary, the
obligation of each Participating Jurisdiction tolransfer any amounts under this Agreement to the
Trustee shall be subject to and dependent upo~ appropriations being made from time to time by
the respective governing body of each Participating Jurisdiction for such purpose; provided,
however, that the City Manager, County Administrator or County Manager, as appropriate, shall
include in the proposed budget for each fiscal year of such Participating Jurisdiction an
appropriation to the Authority in an amount equal to the HOtel Tax revenues budgeted to be
-3-
collected during such fiscal year.
(b) Throughout the term of this Agreement, the City Manager, County
Administrator or County Manager, as appropriate, shall deliver to the Authority and the Trustee
within 10 days after adoption of the annual budget for each fiscal year of such Participating
Jurisdiction, but not later than the f'u-st day of the fiscal year of such Participating Jurisdiction, a
certificate stating whether the respective governing body of such Participating Jurisdiction has
included in its annual budget a payment to the Authority in an amount equal to the Hotel Tax
revenues budgeted to be collected during such fiscal year. If a Participating Jurisdiction has not
included in its annual budget such a payment to the Authority, the governing body of such
Participating Jurisdiction shall take a roll call vote immediately after adoption of such annual
budget acknowledging the impact of its failure to include such a payment in its annual budget.
If, by 15 days after the beginning of such Participating Jurisdiction's fiscal year, the governing
body of the Participating Jurisdiction has not appropriated to the Authority an amount equal to
the Hotel Tax revenues budgeted to be collected during the then current fiscal year, the City
Manager, County Administrator or County Manager, as appropriate, shall give written notice to
the governing body of such Participating Jurisdiction setting forth the consequences of such
Participating Jurisdiction's failure to appropriate, including the possible effects upon the
Authority's ability to pay debt service due on the Bonds, and request the governing body to
consider a supplemental appropriation for such purposes.
(c) If at any time during any fiscal year, the aggregate amount of Hotel Tax
revenues collected by a Participating Jurisdiction during such fiscal year exceeds the aggregate
amount of Tax Payments budgeted and appropriated by the respective governing body of such
Participating Jurisdiction to the Authority for such fiscal year, then the City Manager, County
Administrator or County Manager, as appropriate, shall submit to the governing body of such
Participating Jurisdiction at its next regularly scheduled meeting or as promptly as practicable,
but in any event within thirty (30) days, a request for an amendment to the budget of the then
current fiscal year and an additional appropriation that will provide sufficient moneys to cover
such difference. The City Manager, County Administrator or County Manager, as appropriate,
shall deliver to the Authority and the Trustee within five (5) days after such meeting of the
governing body a certificate stating whether the governing body has taken action to provide to
the Authority an amount equal to the excess amount of Hotel Tax revenues collected over the
amount budgeted.
(d) While recognizing that it is not empowered to make any binding
commitment beyond the current fiscal year to' make Tax Payments to the Authority, each
Participating Jurisdiction hereby expresses the intent of its respective governing body to take all
necessary actions, including making annual or, supplemental appropriations, to transfer the Tax
Payments t° the Authority. ,
(e) Notwithstanding that a Participating Jurisdiction may have budgeted and
appropriated to the Authority a certain amount (as may be revised pursuant to Section 5(c)) in a
particular fiscal year, if the actual amount of Hotel Tax revenues collected by such Participating
Jurisdiction is less than the amount budgeted and appropriated, the Participating Jurisdiction
shall be obligated to pay to the Authority only such lesser mount.
6. Agreement to Apply Tax Payments. The Authority covenants to apply the
amount of Tax Payments received from each Participating Jurisdiction under this Agreement in
accordance with the provisions of the Indenture and for no other purpose.
7. Agreement to Provide Certain Information. The Authority covenants to provide
to the Fiscal Agent no later than the fifteenth day of each month a report detailing the estimated
amount of Tax Payments received during the preceding month from each Participating
Jurisdiction and, on July 15, to provide, in addition, information detailing for the preceding
fiscal year of the Authority estimates of (a) the aggregate amount of Operating Expenses of the
Authority, (b) the aggregate amount deposited in the Bond Fund, the Debt Service Reserve
Fund, the Operating Reserve Fund and the Renewal and Replacement Fund, (c) the aggregate
amount of revenues derived from the use and operation of the Center and (d) the aggregate
amount of investment earnings on the funds and accounts established under the Indenture.
8. Term of Agreement. This Agreement shall remain in full force and effect until
all Bonds have been paid or deemed no longer outstanding under the Indenture.
9. Amendments. This Agreement may be amended, supplemented or modified only
in a writing consented to by all of the parties hereto.
10. Governing Law. This Agreement is to be governed by and construed in
accordance with the laws of the Commonwealth of Virginia.
11. Severability. If any clause, provision or section of this Agreement shall be held
to be illegal or invalid by any court, the illegality or invalidi~ of such clause, provision or
section shall not affect the remainder of this Agreement which shall be construed and enforced
as ff such illegal or invalid clause, provision or section had not been contained in this
Agreement.
12. Notices. Until otherwise provided by any of the parties hereto, all demands,
notices, approvals, consents, requests and other communications hereunder shall be in writing
and shall be deemed to have been given when delivered in person or mailed by fa-st class
registered or certified mail, postage prepaid, addressed:
-5-
(a) if to Richmond, at (Attention:
),
(b) if to Chesterfield, at (Attention:
),
(c) if to Hanover, at (Attention:
),
(d) if to Henrico, at (Attention:
),
(e) if to the Authority, at (Attention:
), and
(f) if to the Trustee, at (Attention:
).
Any Participating Jurisdiction, the Authority and the Trustee may, by notice given
hereunder, designate any further or different addresses to which subsequent demands, notices,
approvals, consents, requests and other communications shall be sent or persons to whose
attention the same shall be directed.
13. Successors and Assigns. This Agreement shall be binding upon, inure to the
benefit of and be enforceable by the parties and their respective successors and assigns.
14. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall be an original and all of which together shall constitute but one and the same
instrument.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed
and effective as of the date first v, xitten above by their duly authorized representatives.
CITY OF RICHMOND, VIRGINIA
By:
Its:
-6-
COUNTY OF CHESTERFIELD,
By:.
Its:
VIRGINIA
COUNTY OF HANOVER, VIRGINIA
By:
Its:
COUNTY OF HENRICO, VIRGINIA
By:
Its:
GREATER RICHMOND CONVENTION
CENTER AUTHORITY
By:
Its: '
. as Tmstee
By:
Its:
-7-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999
Item Number:
8.C.l.f.
Subject: Adoption of a Resolution Designating the Crater Region as the Workforce Investment Act Area
and Board for Southern Chesterfield County
Coun .ty Administrator's Comments:
Co untyAdministrator:_~/~~g4, ~~,
-
Board Action Requested:
Approval of the attached resolution designating the Crater Region as the local Workforce Investment Act area
and Board for southern Chesterfield County.
Summary of Information:
As a member of the Crater Partnership, Chesterfield County participates in jobs development and assessment
programs that serve southern Chesterfield, the Tri-Cities and its surrounding environs. To complement this
partnership, staff recommends that the Board consider joining the Workforce Development Board that will
serve the same localities. The Workforce Development Board for the Crater Region will lead, coordinate and
operate federal Department of Labor jobs programs that will serve approximately 50,000 county residents in
southern Chesterfield. The participating jurisdictions of the Capital Area Training Consortium, the
Richmond Private Industry Council and Workforce One have been advised of the County's interest in joining
the Crater Workforce Investment Board and support this change.
Preparer:
Bradford S. Hammer
Title: Deputy County Administrator
Attachments:
Yes ~-~ No
#
Resolution Designating The Crater Region as the Local Workforce Investment Area
WHEREAS, the Virginia Workforce Council established its policy concerning the
designation of Local Workforce Investment Areas at its initial meeting held on
August 12, 1999; and
WHEREAS, the designation of a local workforce investment area is required in
order to implement the federal Workforce Investment Act, which will replace the Job
Training Partnership Act on July 1, 2000; and
WHEREAS, the Govemor and the Virginia Workforce Council have asked the
chief elected officials to propose service area boundaries for the local workforce
investment areas that represent their labor market areas; and
WHEREAS, within the Crater Region the Crater Regional Partnership has several
significant initiatives underway related to workforce development; and
WHEREAS, John Tyler Community College serves the Crater Region, which will
help to give focus to workforce development programs; and
WHEREAS, working together within the Crater Region will position the region to
take advantage of other workforce program initiatives as the Virginia Workforce Council
streamlines all of Virginia's workforce-related programs.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Chesterfield County, on October 13, 1999, does hereby request that the Governor
designate the Crater Region, encompassing the cities of Colonial Heights, Emporia,
Hopewell and Petersburg and the counties of Dinwiddie, Greenville, Prince George,
Surry and Sussex, and the southern portion of Chesterfield County, as the Local
Workforce Investment Area; and
BE IT FURTHER RESOLVED that the County Administrator is hereby
authorized to execute all documents and take all necessary actions to implement the
Workforce Investment Act policies, as established by the Virginia Workforce Council.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: October 13, 1999
Item Number:
l~,=e Lofl__
8.C .1.g.
Subject:
Resolution Recognizing the late Officer Craig W. Rath as a "Friend of Chesterfield County"
County. Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached Resolution
Summary_ of Information:
This resolution is in recognition of the late Officer Rath, who served the residents of Chesterfield County.
Attachments: Yes ~-~ No
Title:
Director, Public Affairs
RECOGNIZING THE LATE OFFICER CRAIG W. RATH AS A
"FRIEND OF CHESTERFIELD COUNTY"
WHEREAS, the late Chesterfield County Police Officer Craig W.
Rath joined the Police Department in 1993; and
WHEREAS, Officer Rath served the residents of Chesterfield
County as a uniformed patrol officer; and
WHEREAS, Officer Rath later had the distinction of being
selected to serve in the Street Drug Enforcement Unit; and
WHEREAS, Officer Rath received numerous accolades from the
Police Department, the Commonwealth's Attorney, the Virginia State
Police and private citizens for the courteous and professional
nature of his service in a wide variety of situations; and
WHEREAS, Officer Rath was killed in a tragic motor vehicle
accident on May 27, 1999, on-duty and just moments after having
assisted in making several arrests; and
WHEREAS, Officer Rath lived his life and gave his life on
behalf of the people of Chesterfield County.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors recognizes the late Officer Craig W. Rath as
a "Friend of Chesterfield County," and notes that through his
legacy and the work being done in his name to support his favorite
charity, "Make-a-Child-Smile," Craig W. Rath continues to serve
Chesterfield County.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: October 13, 1999
Item Number: 8. ¢. 2
Subject:
Award of Contract for the Construction of Additional Parking and Repaying at Point of Rocks Park
County. Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to authorize the County Administrator to enter into a contract with William
B. Sloan Company, Inc., in the amount of $328,200.00, for the construction of additional parking and repaving of
existing parking and roadways at Point of Rocks Park.
Summary. of Information:
The Parks and Recreation 1996 Bond Referendum provided funds for additional parking and repaving at Point of
Rocks Park. Staff recommends award of contract to William B. Sloan Company, Inc. to complete this project.
Preparer:
~I~ ~(~~ ,,"-'""--Title:
Michael S. Golden
Director, Parks and Recreation
Attachments:
[Yes
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetinn Date: October 13. 1999 Number
Bud.qet and Mana.qement Comments:
The Board is being asked to award a contract to the William B. Sloan
Company, Inc., in the amount of $328,200 for road and parking
improvements at Point of Rocks Park. Although only $240,000 was
budgeted for this project in the Adopted 2000-2004 Capital Improvement
Program, the full amount ($328,200) is currently available in FY2000
park improvement funds. Awarding this contract now will result in cost
savings for park improvements projects scheduled for FY2001.
Preparer:
'7" h /'~'~;~7--'t....,,.~- - ~ Title: Director, Bud,qet & ManaRement
Rebecca T. Dickson
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999
Item Number: 8. c. 2. b.
Subject:
Award of Construction Contract for County Project #99-0136, Quail
Hollow Water Line Rehabilitation Phase I
County Administrator's Comments:
County Administrator: ~~,~ /-~E~
Board Action Requested:
Staff requests that the Board of Supervisors award t~he construction
contract to Infra Corps of Va., Inc. in the amount of $109,767.00 and
authorize the County Administrator to execute the necessary documents.
Summary of Information:
This project consists of replacing approximately 747 L.F. of 6" and 1129
L.F. of 4" water main and all associated appurtenances in Quail Hollow
Lane, Quail Hollow Court and Quail Hill Court as shown on the attached map.
These lines are being replaced because of numerous failures due to
settlements resulting from poor trench compaction and road construction.
The new system will provide improved fire protection and reliability.
Staff received five (5) bids ranging from $109,767.00 to $139,588.00. The
lowest bid was in the amount of $109,767.00 by Infra Corps of Va., Inc.
The County's engineering consultant, Austin Brockenbrough & Associates,
LLP, has evaluated the bids and recommends award of the contract to Infra
Corps of Va., Inc.
Funds for this project are available in the current C.I.P.
Ci~[~.g~. B~r~a mt · Title:
Preparer: _~'. !,yan~~~
Attachnxents:
Yes
No
Director of Utilities
QUAIL HOLLOW WATER LINE REHABILITATION PHASE I
COUNTY PROJECT #99-0136
~ILL
· SEE GRID D8
SAGE WOOD TRACE
SAGEWO00 IERR
WOOOgRIOGE CROSSING
SAGEWOOD CT
SAGEWQOD PL
STEfllll,fG 81UDGE PL
.PROJECT
99 -0152.
eek MS
IcAII.
VICINITY MAP
[ket Sq
Southsidc
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page. 1 of 1
Meeting Date: October 13, 1999
Item Number: 8.¢.2.e.
Subject:
Award of Construction Contract for County Project #99-0152, Quail
Hill Water Line Rehabilitation Phase II
County Administrator's Comments:
County Administrator: ~
Board Action Requested:
Staff requests that the Board of Supervisors award the construction
contract to Gerald K. Moody, Inc. T/A Southern Construction Company in the
amount of $134,746.26 and authorize the County Administrator to execute the
necessary documents.
Summary of Information:
This project consists of replacing approximately 495 L.F. of 6" and 1050
L.F. of 4" water main and all associated appurtenances in Quail Meadows
Lane, Quail Meadows Place and Quail Meadows Court as shown on the attached
map. These lines are being replaced because of numerous failures due to
settlements resulting from poor trench compaction and road construction.
The new system will provide improved fire protection and reliability.
Staff received five (5) bids ranging from $134,746.26 to $189,125.00. The
lowest bid was in the amount of $134,746.26 by Gerald K. Moody, Inc. T/A
Southern Construction Company. The County's engineering consultant, Austin
Brockenbrough & Associates, LLP, has evaluated the bids and recommends
award of the contract to Gerald K. Moody, Inc. T/A Southern Construction
Company.
Funds for this project are available in the current C.I.P.
Preparer:C r a~/~-~j' B~rYan~~-~ Title:
Attachments:
Yes
Director of Utilities
No
QUAIL HILL WATER LINE REHABILITATION PHASE II
COUNTY PROJECT #99-0152
'omahawk"
IILL
lADE CTR
· SEE GRID D8
'1 ~AGEWOOD TRACE
2 SAGEWOOD IERII
WOODORIOGE CROSSING
4 SAGEWOOD CT
5 SAGEWOOD Pt
STERIItJG BITIOGE PL
South$id,.
Speedway
99-0152.
eek MS
CIIESTNUT C1
I I It';I I
I:
rket Sq
VICINITY MAP
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999
Item Number: 8.¢.2.d.
Subject:
Award of Construction Contract for County Project #99-0031,
Morning Hill Court and Morning Hill Lane Water Line Replacement
County Administrator's Comments
County Administrato
Board Action Requested:
Staff requests that the Board of Supervisors award the construction
contract to Godsey & Son, Inc. in the amount of $182,575.40 and authorize
the County Administrator to execute the necessary documents.
Summary of Information:
The project consists of replacement of approximately 150 L.F. of 6" and 980
L.F. of 4" water line and all associated appurtenances in Morning Hill
Court and Morning Hill Lane as shown on the attached map. These lines are
being replaced because of numerous failures due to settlements resulting
from poor trench compaction and road construction. The new system will
provide improved fire protection and reliability.
Staff received four (4) bids ranging from $182,575.40 to $338,595.75. The
lowest bid was in the amount of $182,575.40 by Godsey & Son, Inc. The
County's engineering consultant, Earth Tech, Inc., has evaluated the bids
and recommends award of the contract to Godsey & Son, Inc.
Funds for this project are available in the current C.I.P.o
Preparer:
Attacknnents: Yes ~--~ No
Title:
Director of Utilities
I
MORNING HILL COURT & MORNING HILL LANE W/L REPLACEMENT
COUNTY PROJECT #99-0031
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page i of i
Meetin~ Date: October 13, 1999
Item Number:
Subject:
Award of the Construction Contract for County Project Number
98-0403 - Nash Road Water Pump Station to GMW General
Contractors
County Administrator's Comments:
County Administrator: ~~7~;~ ~'t~/~
Board Action Reque~/~''''~ ~/' ~
Staff requests that the Board award the construction contract for the
Nash Road Water Pump Station to GMW General Contractors in the amount of
$415,298.00, authorize the appropriation of $150,000.00 from the water
fund balance to 5H-58350-980403R and authorize the County Administrator
to execute any necessary documents.
Summary of Information:
This project includes the construction of a 1,200 gpm water pump
station. This pump station will increase the water pressure to Woodland
Pond and Oakton Subdivisions, residents along Beach Road and the
Pocahontas State Park. The bids ranged from $415,298.00 to $515,000.00.
The low bid exceeds our appropriation for construction. The bids
exceeded the original cost estimate primarily because of unanticipated
soil conditions, increases in mechanical and instrumentation equipment
costs and the requirements of zoning. Staff requests an additional
$150,000.00 be appropriated from the water fund balance to this project.
Preparer: /~~
E. Bec~ Jr.
Attachments:
Yes]
Title:
Assistant Director
CONTRACT NUMBER 98-0403
SiTE
NASH PUMP STATION
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: October 13, 1999
Item Number: 8.c.3.a.
Subject:
Approval of Change Order to RCC Consultants for Additional Services Required in the
Amount of $70,000 for Construction Administration
County Administrator's Comments:
County Administrator:
Board Action Request~
Authorize the County Administrator to authorize a change order for the Emergency Communications
System Consultant Contract with RCC Consultants, Inc. in the amount of $70,000.
Summary of Information:
In February, 1997, the County entered into a contract with RCC Consultants, Inc. for consultant service
for a new 800 MHZ Trunked Radio System. This included design services for the new Emergency
Communications Center. As a result of the change of contractors for the Emergency Communications
System project, additional construction administration services will be required. The additional services
will cost $70,000. The County has filed a claim with Travelers, the bonding company of the contractor
that was replaced, in an effort to recover this money.
Preparer:
Ro'b~rt L~ IF=a~s '~ ~ -
Title: Assistant to the County Administrator
Attachments:
F'--~ Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetin_n Date: October 13. 1999 Number
Bud.qet and Mana,qement Comments:
This item re~ests the approval of a change order to RCC Consultants in
the amount of $70,000 for the new ~ergency Communications System
design contract. Project contingency funds are available. Should the
County be successful in its claim to recover these funds from the
original contractor's bonding company, the project contingency will be
rei~ursed.
Preparer: ~ -- ~-- Title: Director,*Budqet & Management
Rebecca T. Di~son
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meetin~ Date: October 13, 1999
Item Number:
8 .C.3.b.
Subject: Change Order to the Jury Drive Project
CounW Administrator's Comments: ~
County Administrator: (/~
Board Action Requested: The Board is requested to approve a change order to the Jury Drive Project
for additional removal of existing pavement.
Summary of information: In May 1999, the Board awarded a construction contract to
Shoosmith for the construction of Jury Drive. The initial project design anticipated saving a short section of the
existing Jury Drive pavement. After reviewing the pavement in the field, staff determined that removal of the
pavement would facilitate construction of the new Jury Drive pavement and authorized Shoosmith to remove
the existing pavement.
A change order is needed for the removal of the existing pavement. Funding for the removal of the pavement
will be provided from the construction contingency previously appropriated by the Board. The estimated cost of
the pavement removal is $40,000.
Recommendation: Staff recommends the Board authorize the County Administrator to approve a
change order, not to exceed $40,000, for the removal of the existing pavement.
District: Dale and Matoaca
Attachments:
Yes ~] No
Director of Transportation
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Bud.qet and Mana.qement Comments:
The Board is being asked to approve a change order not to exceed
$40,000 to cover additional removal of existing pavement in the Jury
Drive Road Project. While this project is only approximately 25%
complete, all earthwork has been completed. Approval of this change
order will leave a balance in the project's contingency funds of
$140,000. Staff estimates that this contingency will be sufficient to
complete the project.
Preparer:
Rebecca T. Dickson
Title: Directorl Budget & Management
JURY DRIVE
PROdECT
COURTHOUSE
LUCY
PROJECT
'N
S
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meetin~l Date: October 13,1999
Item Number: 8. ¢. 3. c.
Subject:
Change Order to the Construction Contract with Kenbridge Construction
Company, for the Juvenile and Domestic Relations Courts Project, in the
Amount of $176,437 for Site Undercut and Backfill
County Administrator's Comments:
County Administrator: ~'
Board Action Requested?
Authorize the County Administrator to execute a Change Order to the
construction contract with Kenbridge Construction Company, for the Juvenile
& Domestic Relations Courts project, in the amount of $176,437 for site
undercut and backfill.
Summary of Information:
Site work for the Juvenile & Domestic Relations Courts project rewired
additional undercut and backfill beyond that which was originally
anticipated. The building pad area of this site had a thick natural layer of
organic soils ~low stoc~iles of excess topsoil and organic materials that
were excavated and disposed of here during construction of the Circuit
Courthouse. Soil borings did not define the exact ~antity of these
materials; therefore, a unit price for their excavation and disposal was
re~ested in the bid documents. Contract unit prices were used in dete~ining
the cost of this additional work.
Preparer:.. ~ ~ Title:Director of General Service~
F~ncis M. Pitaro
Attachments:
~'~ Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
MeetJna Date: October 13. 1999 Number
Bud.qet and Mana,qement Comments:
This item requests Board approval of a change order to the construction
contract with Kenbridge Construction. The change order, for the amount
of $176,437, is required for additional undercut and backfill for the
Juvenile and Domestic Relations Court Building project.
Contingency funds in the project, as of September 1999, are $289,535.
Available Balance:
$1,839,967
Change Order:
176,437
Anticipated Expenses:
$1.564.089
Balance: $ 99,441
Approval of this item will leave an available balance, less anticipated
expenses as identified by Construction Management, of $99,441. The
project is operating under an insufficient contingency balance,
however, funds are sufficient to continue construction in FY2000. A
Capital Improvement Project request has been submitted for additional
funding totaling $1,365,000 in FY2001.
Preparer: ~' 3 [~) "~"'-")Title: Director, Bud,qet & Management
Rebecca T. Dickson
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: October 13, 1999
Item Number: 8. C. 4. a.
Subject:
Request to Set a Public Hearing Date to Consider the Restriction of Through Truck Traffic on
Happy Hill Road
County. Administrator's Comments:
County. Administrato r.~. ~z~e~/~ ~//~
Board Action Requested: The Board is requested to set November 23, 1999, as a public hearing date to
consider the restriction of through truck traffic on Happy Hill Road between Branders Bridge Road and South
Happy Hill Road.
Summary of Information: Staff has received a request to restrict any through truck or truck and trailer
or semi-trailer combination, except pickup or panel trucks, from using Happy Hill Road (Route 619) between
Branders Bridge Road (Route 625) and South Happy Hill Road. The recommended alternate route is South Happy
Hill Road and Branders Bridge Road.
The Virginia Department of Transportation (VDOT) has five (5) criteria it considers when a restriction is requested.
Based on staff's preliminary review, this request will satisfy one (1) of VDOT's five (5) criteria for imposing a
restriction, in that there is a reasonable alternate route. This request will not meet the remaining four (4) criteria
in that: 1) the accident history does not indicate that the road is unsuitable for truck traffic, 2) the route is not
classified as a local or collector road, 3) the volume of through trucks does not exceed VDOT's 175 per day
minimum volume, and 4) there are not 12 dwellings per 1,000 feet of roadway along Happy Hill Road. A request
that satisfies at least three (3) of VDOT's five (5) criteria will generally qualify for a restriction.
Preparer: ~C~, [~¢ (~. ~ Title:
R.J(j[vlcCrack'~n ,~fcr 0
Agen388
Attachments:
Yes ~-~ No
Director of Transportation
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Summary. of Information: (Continued)
Recommendation: If the Board wishes to pursue this request, the Board should set November 23, 1999
as a public hearing date to consider a through track traffic restriction on Happy Hill Road between Branders Bridge
Road and South Happy Hill Road, and authorize the advertisement for that hearing.
District: Bermuda
//
/ /
Happy Hill Road (Route 619)
Proposed Through Truck Traffic Restriction
Proposed Restricted Route
Proposed Alternate Route
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of :[
Meeting Date:
October 13, 1999
8.C.4.b.
Item Number:
Subject:
Set a Public Hearing Date of November 23, 1999 to Consider an Ordinance Providing for
Background Checks for Certain Employees and Volunteers
County Administrator's Comments:
Set a public hearing date of November 23, 1999
Summary of Information:
The Board has previously requested the County Administrator to prepare a recommendation
regarding how the County could expand background investigations of employees and volunteers who
work with juveniles. The County Administrator is scheduled to make his report to the Board today
at a work session. Staff has prepared an ordinance which would provide for required background
checks for all County employees and for volunteers who are part of the County's established
volunteer program and who work with juveniles. In addition, the ordinance provides that co-
sponsored organizations within the County who provide services to juveniles would be offered the
opportunity to submit lists to the County of their volunteers and the County would then conduct a
random search of those volunteers. A copy of the proposed ordinance will be delivered to the Board
prior to the Board meeting.
Preparer:~ ] ~t-~e enL. Micas ~,
Title: County Attorney
0800:46445.1
Attachments: DYes f No ,r). ~_~.)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page
lof2
Meeting Date: October 13, 1999
Item Number:
8.C.4.c.
Subject:
Set a Public Hearing Date to Consider Appropriation of Funds and Authorization to Enter Into
An Agreement for the Hickory Road/Butler Lane Improvement Project
County Administrator's Comments:
County Ad ministrato r :~/~/2.4~_ ~--w~c~-~ ~p
Board Action Requested: The Board is requested to set a public hearing date to appropriate anticipated
VDOT reimbursements and authorization to enter into a design/right-of-way/construction agreement for the
Hickory Road/Butler Lane Improvement Project.
Summary of Information: VDOT has agreed to allow the County to assume responsibility for the design,
right-of-way acquisition, and construction of this safety project. If the County assumes the responsibility for the
project, a VDOT/County design/right-of-way/construction agreement, similar to those the County has executed
in the past, will be necessary. Under the terms of the agreement, the County will perform the various activities
and be reimbursed by VDOT. Since the anticipated appropriation for the Hickory Road Project exceeds
$500,000, a public hearing must be held to consider the appropriation.
Recommendation: Staff recommends the Board take the following actions:
1) Set October 27, 1999, as the public hearing date to consider the appropriation of $1,000,000 in
anticipated VDOT reimbursements and authorization to enter into a design/fight-of-way/construction
agreement for the Hickory Road/Butler Lane Improvement Project.
District: Matoaca
Preparer:
R.J. McCracken
Agen419
Title:
Director of Transportation
Attachments:
Yes
--~No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: October 13. 1999
Number
Budget and Mana.qement Comments:
Staff is requesting to schedule October 27, 1999 as a public hearing to
receive input on the appropriation of $1,000,000 in anticipated VDOT
reimbursements for the Hickory Road/Butler Lane Improvement project.
VDOT has agreed to allow the County to assume responsibility for the
design, right-of-way acquisition, and construction of this safety
project.
Preparer:
Rebecca T. Dickson
Title: Director, Budget & Management
I:' 11,791o000
E 11,792,000
£ 11,793
~/NOEX£D (~ 790-614
·
40
4C
3
4201
~Y ROAD
INDEXED ON 790-614
I
o~#
40~I
4.111
HICKORY ROAD SAFETY IMPROVEMENT
VICINITY MAP
HICKORY ROAD
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of !
Meeting Date: October 13, 1999
Item Number: 8.C.4.d.
Subject:
Set a Public Hearing For November 23, 1999, to Consider an Ordinance Amending the Code of
Chesterfield County to Allow Property Owners to Authorize the Police Department to Prohibit
Trespassing on Private Property
Coun~ Administrator's Comments:
County_
Administrator:
Board Action Requested:
Set a public hearing for November 23, 1999, to consider the proposed ordinance.
Summary_ of Information:
This year, the General Assembly amended the Code of Virginia to make it easier for property
owners and the Police Department to enforce Virginia's trespass laws. Before this year, property
owners themselves were required to give notice to trespassers that they were not allowed on property
before the trespassers could be charged with a crime. The new amendment allows Police
Departments to prohibit individuals from trespassing on private property when the property owner
has authorized the Police Department to do so. However, before the Police Department can act on
behalf of private property owners, the Board must adopt the attached ordinance accepting the grant
of authority from the General Assembly.
The Police Department believes that trespassing is a significant concern in Chesterfield and
strongly supports the ordinance change. The ordinance will make it easier to enforce trespassing
laws because police officers will be able to arrest trespassers as soon as they observe the trespassing
without having to confirm that the property owner has prohibited that individual from trespassing.
Additionally, there will no longer be a need for property owners to directly prohibit trespassers from
trespassing. Such face-to-face confrontations frequently create other law enforcement issues. The
ordinance will assist property owners who have disputes with specific individuals with whom they
are having disagreements, such as in domestic situations. The ordinance will not change trespassing
laws for property that is posted as "N9 Trespassing."
Preparer: ~. (~j~ c-~ ,~ _ Title: County Attorney
Steven L. Micas 1305:45942.1
Attachments: 1Yes [5]No 1# 0~4
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTION 14-22.1
RELATING TO DESIGNATION OF POLICE TO ENFORCE
TRESPASS VIOLATIONS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 14-22.1 of the Code qf the Count_ o_f Chestertqeld, 1997, as amended,
is added to read as follows:
Sec. 14-22.1 Designation of Police to Enforce Trespass Violations.
The owner of real property in the county may designate the Chesterfield County Police
Department as a "person lawfully in charge of the property" for the purpose of forbidding another
to go on or remain upon the lands, buildings, or premises of the owner as specified in the
designation. In order to be effective, any such designation must be in writing on a form prescribed
by the Chesterfield County Police Department and must be on file with the Chesterfield County
Police Department.
(2) That this ordinance shall become effective upon adoption.
1305:45793.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999
Item Number: $.C.4.e.
Subject:
Set A Public Hearing to Consider an Ordinance Amendment to Permit the County to Recover the
Actual Costs of Locating, Capturing, or Disposing of Exotic or Poisonous Animals Found Running
at Large
County Administrator's Comments:
Board Action Requested:
Set a Public Hearing date of November 23, 1999.
Summary_ of Information:
The Board previously requested staffto schedule public heating dates to implement recent
legislation from the General Assembly that permits changes to the County Code. During the 1999
Legislative Session, the General Assembly amended the Animal Control laws to permit localities to
require that owners of any exotic or poisonous animals found running at large pay a fee to cover the
locality's actual cost in locating and capturing or otherwise disposing of the animal. The attached
amendment to County Code {}4-3 would implement the General Assembly legislation and permit the
County to recover its costs for handling exotic or poisonous animals when running at large. Animal
Control staff support the proposed ordinance change.
Staff recommends that the Board set a public hearing to consider the attached ordinance change and
approve the change at the public hearing.
Preparer: ~)c4 [Q~~ Title: County Attorney
] ~t~venL Micas x 1918:46574.1
AN ORDINANCE TO AMEND THE CODE OF THE
COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY
AMENDING AND RE-ENACTING SECTION 4-3 RELATING
TO WILD, EXOTIC AND POISONOUS ANIMALS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(I) That Section 4-3 of the Code o_f the Coun_ty o_f Chesterfield, 1997, as amended, is
amended and re-enacted to read as follows:
Sec. 4-3. Wild or exotic animals.
A. A wild or exotic animal means any (i) live monkey (nonhuman primate), raccoon, skunk,
wolf, squirrel, fox, leopard, panther, tiger, lion, lynx or any other warm-blooded mammal, (ii)
poisonous snake, (iii) tarantula, (iv) other poisonous animal normally found in the wild, or (v) any
member of the crocodilian family including, but not limited to, alligators, crocodiles, caimans, and
gavials. Nonpoisonous snakes, ferrets, rabbits, laboratory rats, gerbils, hamsters and other similar
small mammals, and other domesticated animals which have been bred in captivity are not wild or
exotic animals.
B. No person shall keep or permit to be kept on his premises any wild or exotic animal as a
pet, for display, or for exhibition purposes, whether gratuitously or for a fee. This prohibition shall
not apply to performing animal exhibitions, circuses, veterinary clinics, or indoor/outdoor
recreational facilities which have proper zoning and licenses from the government; provided
however, that no person shall exhibit or display any wild or exotic animal in a manner so that
persons other than their handlers can pet, fondle or come in direct physical contact with them.
C_~. The owner of any exotic or poisonous animal found to be running at large off of the
owner's property shall reimburse the county for its actual costs incurred, including without
limitation the actual cost of the time expended by the animal warden, deputy animal warden or
other county personnel, in locating and capturing or otherwise disposing of the animal.
Gr. D. Nature centers, refuges or parks owned or operated by the federal, state or local
government are exempt from this section.
(2) That this ordinance shall become effective immediately upon adoption.
1914:45980.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of ]-
Meeting Date: October 13, 1999
Item Number: 8.C.4.£.
Subject:
Set Public Hearing To Consider Ordinance Requiring Payment
Assessments
of Interest On Erroneous Tax
C ounWAdministrator's Co~~
County Administrator: ~~~--~rp ~-~. ~/B ~
Board Action Reqn :
Set Public Hearing for November 23, 1999
Summary_ of Information:
The 1999 General Assembly amended the state tax statutes to require that any locality which assesses
interest on delinquent taxes must pay interest at the same rate on overpayments that were erroneously
assessed by the locality. The County Treasurer has already implemented this change but the County
Code must be amended to reflect the new interest requirement. The attached ordinance contains the
new interest requirement. Staff estimates that the County will pay approximately $50,000 per year
in interest under the new requirement.
Preparer:
~en L. Micas
Attachments: ~ Yes [] No
Title: County Attorney
042q :46610.1
I#
AN ORDINANCE TO AMEND AND REENACT SECTION 9-7 OF THE CODE OF THE
COUNTY OF CHESTERFIELD, 1998, AS AMENDED, RELATING
TO THE PAYMENT OF INTEREST ON ERRONEOUS TAX ASSESSMENT REFUNDS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
_ Co nO: of Chesterfield, 1998, as amended, is
(1) 1hat Section 9-7 of the Code of the "u _
amended and re-enacted to read as follows:
Sec. 9-7. Refunds.
(a) If the commissioner of the revenue or the real estate assessor is satisfied that he has
erroneously assessed any taxpayer with a local tax, he shall certify to the treasurer the amount
erroneously assessed. If the tax has not been paid, the taxpayer shall be exonerated from payment of
the tax. If the tax has been paid, the tax and applicable penalties and interest shall be refunded with
interest to the taxpayer in accordance with Code of Virginia, § 58.1-3990, 3916.
(b) The interest paid under subsection (a) shall be paid at a rate equal to the rate imposed
by the county for delinquent taxes. Interest on the refund shall be calculated from the later of(i) the
date the taxes were due, (ii) the date the taxes were paid, or (iii) July 1, 1999. IT-taxes-are
c/ ~,~ tax lciUllU 3il(ltl ou III(tUG UllilUl tilt3 3U~LltJll ii LIIU 1 ckltlu3L l~.Jl ~t i ciUilU i~ illauc Ill[il ~
6a*-) (c) The refund procedure established by this section shall not apply to refunds resulting
from the commissioner of the revenue's decision to reclassify a business for business license taxation;
however, those refunds may be processed in accordance with Code of Virginia, §§ 58.1-3980 and
58.1-3981.
(Code 1978, § 8-12.7)
(2~ That this ordinance shall become effective immediately upon adoption.
0421:46623.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999 Item Number: 8. ¢. 5. a.
Subject: Acceptance of a Parcel of Land along the South Right of Way Line
of Iron Bridge Road from Dynamic Associates, L.L.C.
County_ Administrator's Comments:
County Administrato~/~/ ~ ~KJ
Board Action Requested: Staff recommends that the Board of Supervisors
accept the conveyance of a parcel of land containing 0.047 acres along the
south right of way line of Iron Bridge Road (State Route 10) from Dynamic
Associates, L.L.C., and authorize the County Administrator to execute the
necessary deed.
Summary_ of Information:
It is the policy of the County to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan,
and will decrease the right of way costs for road improvements when
constructed.
District: Bermuda
John W. Harmon
Attachments:
Yes
No
Title:
Right of Way Manaqer
VICINITY SKETCH
ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF
WAY LINE OF IRON BRIDGE ROAD FROM DYNAMIC ASSOCIATES LLC
STA
LAKEWOOD
ESTATES
ion Chester AME
A3HTOFI
I
HOLLY
CREEX
100
Z
O..j
¢,,,, m
50 0 1 O0
GRAPHIC SCALE: 1" = 100'
I
20O
CARVER HEIGHTS ASSOC.
DB 1978 PG 412
PIN No. 779-652-8201
5900 CARVER HEIGHTS DR.
N80'36'OS"W'' ~
512.85'
SITE PLAN No. 99PR0348
MULBERRY CORPORATION .~~
DB 2201 PG 14.33
PIN No. 778-652-5106
11920 IRON BRIDGE RD
N8O'36'orw --
I 241,08' ~ 1
~ ,
~o
Z
LINE TABLE
L1 S09'25'5~W 20.74'
L2 N09'25'57" E 8.45'
L5 N09'25'57"E 7.15'
1 L4 N15'15'03" E 5.09'
~652949 ~8,~ L5 Nog'23'57"E 8.39'
/ 't 17801 ~.857
I/ .VAR WIDTH PARCEL FOR · VAR WIDTH PARCEL FOR ~
- I/ /DEDICATION 0.149 ACS. DEDICATION 0.047 ACS. .f ~o
~], g:~;.2~,?~ LAND AND A 0.047 ACRE PARCEL OF
il. /. -' ,...~.,,,,¢' LAND TO BE DEDICATED TO THE COUNTY
'~4'Osu~,,~ OF CHESTERFTEC]:) LOCATED IN THE BERUUDA
, "~ DISTRICT, CHESTERFIELD COUNTY, VIRGINIA
~¢ALF: 1' = 100' GENE WATSON & ASSOCIATES, P.C. R~V.: 6.-22-99
4221 BONNI~ BANK RD OATF: 5-~4-99
JN 3202A RICHMOND VIRGINIA 23234
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date:
October 13, 1999
Item Number: 8. ¢. 5. b.
Subject:
Acceptance of a Parcel of Land along and Extending North from the
North Right of Way Line of Hull Street Road from the Trustees of
Chesterfield Baptist Church
County Administrator's Comments: ~~~/~
County Administrator: _~?~, ~
Board Action Reqnested: staff recommends that the Board of Supervisors
accept the conveyance of a parcel of land containing 0.928 acres along and
extending North from the north right of way line of Hull Street Road (U.
S. Route 360) from the Trustees of Chesterfield Baptist Church, and
authorize the County Administrator to execute the necessary deed.
Summary_ of Information:
It is the policy of the County to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan,
and will decrease the right of way costs for road improvements when
constructed.
District: Matoaca
John W. Harmon
Attachments:
YesI INo
Title:
Riqht of Way Manager
VICINITY SKETCH
ACCEPTANCE OF A PARCEL OF LAND ALONG AND EXTENDING
NORTH FROM THE NORTH RIGHT OF WAY LINE OF HULL STREET
ROAD FROM THE TRUSTEES OF CHESTERFIELD BAPTIST CHURCH
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999 Item Number: ~. c,. 5_ c_.
Subject: Acceptance of a Parcel of Land along the South Right of Way Line
of Iron Bridge Road from C. F. Currin, Jr. and Betty L. Currin
County_ Administrator's Comments: /~~
County Administrator ~/~~/~-~~~ ~/~
Board Action Requested: Staff recommends that the Board of Supervisors
accept the conveyance of a parcel of land containing 0.149 acres along the
south right of way line of Iron Bridge Road (State Route 10) from C. F.
Currin, Jr. and Betty L. Currin, and authorize the County Administrator to
execute the necessary deed.
Summary_ of Information:
It is the policy of the County to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan,
and will decrease the right of way costs for road improvements when
constructed.
District: Bermuda
Preparer:~,-~ '~J. ~~v~
John W. Harmon
Attacb_ments:
Yes
No
Title:
Right of Way Manager
VICINITY SKETCH
ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH. RIGHT OF
WAY LINE OF IRON BRIDGE ROAD FROM C F CURRIN JR AND BETTY
L CURRIN
100
Z
50 0 1 O0
GRAPHIC SCALE: 1" = 100'
I
2O0
CARVER HEIGHTS ASSOC.
DB 1978 PO 412
PIN No. 779-652-8201
5900 CARVER HEIGHTS DR.
N80'36'O3"W ~
312.85'
Z
I cq
IJJ
~ zr-''
o ~-~
SITE PLAN No. 99PR0348
I
MULBERRY CORPORATION
DB 2201 PG 1433
PIN No. 778-652-5106
11920 IRON BRIDGE RD
N80'36'03"W ~
241.08'
Zrn I~
Z
LINE TABLE
L1 S09'23'57"W 20.74'
L2 N09'23'57" E 8.43'
L3 N09'23'57" E 7.15'
L4 N15'15'03" E 5.09'
i,i
,3652949-383 L5 NO9'23'57"E 8.39'
VAR WIDTH PARCEL FOR - VAR WIDTH PARCEL FOR
DEDICATION 0.149 ACS. DEDICATION 0.047 ACS.
I /
-- RD ~T'D.
~ g:~ · ~ ~ND AND A 0.047 ACRE PARCEL OF
~ , -' _~ ~ND TO BE DEDICATED TO THE COUN~
~,~,~ OF CHESTERFIE~ LOCATED IN THE BERMUDA
, ~ DISTRICT, CHESTERFIE~ COUNt, VIRGINIA
SC~E: ~" = m00' GENE WATSON & ASSOCIATES, P.C. R~.: 6-22-99
4221 BONNIE BANK RD 0ATE: 5-24-99
JN 3202A RICHMOND, VIRGIN{A 23234
(804) 271-8038 FILE: CIT-S029A
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999 Item Number: 8.C.5.d.
Subject: Acceptance of a Parcel of Land along the West Right of Way Line
of Woolridge Road from Richmond Baptist Association, Incorporated
County Administrator's Comments:
County Administrator.~. ~ . .~A~~f~ ~Z~{/~
Board Action Requested: Staff recommends that the Board of Supervisors
accept the conveyance of a parcel of land containing 0.183 acres along the
west right of way line of Woolridge Road (State Route 668) from Richmond
Baptist Association, Incorporated, and authorize the County Administrator
to execute the necessary deed.
Summary of Information:
It is the policy of the County to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan,
and will decrease the right of way costs for road improvements when
constructed.
District: Matoaca
~ohn W. Harmon
Attactunents:
Yes
No
Title:
Right of Way Manager
VICINITY SKETCH
ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF
WAY LINE OF WOOLRIDGE ROAD FROM RICHMOND BAPTIST
ASSOCIATION INCORPORATED
NOIF~
C, PtN 717-680-4785
WILSON D. BRAITHWAITE
& ELSIE ~. BRAITHWAITE
D.B. 3118 PG. 206
'-------- -- ~86*3~'t9'%/
GPIN 716-680-0205
ELISABETN C. SMITH
FAMILY P~NSHP
D.B. 2846 PG. 6J4
N J880436.091
£ 117f7495.445
N 3680718.J21
£ I1717630.624
RLA T
DF LAND TD BE
CHESTERFIELD
DF k/DDLRI1]GE
SHDVING A 0,183
DEDICA TED
SI TUA TED DN THE Wv'EST
RDAD SDUTH DF GENITD
MA TUACA DISTRICT
CHESTERFIELD CDUNTY, VIRGINIA
POTTS, MINTER and ASSOCIATES,
En&~neez~, Laad ~~, ~nd Pl~ne~
35~ Co~o~e Road S~te B
~chmond, ~a ~3~38
ACRE PARCEL
TO THE CDUN T Y DF
LINE
RDAD
P, C,
Date: 8-2-99
Sca~e: 1 '=50'
J.N. 9908-04
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meetin~ Date' October 13, 1999
Subject:
Memorandum of Agreement For Extension Service
County Administrator's Comments: ~ ~
Item Number:8,
County Administrator: ~
Board Action Requested:
The Board is requested to authorize the County Administrator to sign the updated Memorandum of
Agreement with Virginia Cooperative Extension.
Summary of Information:
The existing Memorandum between Virginia Cooperative Extension and Chesterfield County was
signed in 1994. The attached has been updated to cover minor administrative changes as suggested
by Virginia Cooperative Extension. This memorandum has been approved as to form by the County
Attorneys Office.
" Richard A. NuCinally
Attachments: ¥¢s I-~ No
Director
MEMORANDUM OF AGREEMENT
between
VIRGINIA COOPERATIVE EXTENSION
(Virginia Polytechnic Institute and State University
and Virginia State University)
and
Introduction
THE COUNTY OF CHESTERFIELD, VIRGINIA
Established in 1914, Cooperative Extension was designed as a partnership of the U.S. Department
of Agriculture, the Land-Grant Universities, and local governments. Today, Virginia Cooperative
Extension provides research based educational programs for the people of the Commonwealth
through Extension Agents in 107 county and city offices. Local citizens are engaged in helping
Extension Agents design, implement and evaluate educational programs to address the needs of local
residents.
I. Purpose of Memorandum
The purpose of this Memorandum of Agreement is to establish a mutual agreement between
Virginia Cooperative Extension (hereat~er referred to as "VCE") and the County of Chesterfield
(hereinafter referred to as "County") related to VCE's department structure, administrative
responsibility, program responsibility, personnel, and financial arrangement.
lI. Department Structure
The VCE Extension program in the County shall be conducted within a department known
as the "Department of Extension and Continuing Education" or office known as "Virginia
Cooperative Extension." Other County programs may be added to the department if they are
consistent with the VCE mission and if mutually agreed upon by VCE and the County.
llI. Administrative Responsibility_
All VCE personnel will report administratively to the Associate Director of VCE through the
Unit and District Extension Director.
The Director of VCE or the director's designee will appoint a Unit Coordinator for the office.
The Unit Coordinator shall be responsible to the District Director and shall also be responsible to the
County for those responsibilities assigned to him/her for County coordination purposes.
The County may appoint the Unit Coordinator as Department director in accordance with the
provisions of county policies and the laws of the Commonwealth of Virginia. The appointment of
an Extension Agent to fulfill this responsibility must have the concurrence of the Director of VCE.
W. Program ResponsibiliW
Programs will be developed in accordance with the VCE process of program development,
which involves citizens/residents in the determination, and implementation of programs that will
address their needs. Supervision of the total program will be under VCE with the expectation that
there will be close program coordination and collaboration with the County and other key agencies
and organizations.
VCE has implemented a program delivery process involving agent specialization.
Specialization is the process of acquiring in-depth knowledge and skills to lead a designated program
specialty. Area programming is programming across geographical areas, usually a planning district,
with the intent to deliver better programs. It is mutually agreed upon by both parties that all efforts
will be to support this new approach to Extension programming in Virginia.
V. Personnel
There may be two types of staff employees within the Extension Unit - employees of VCE
and employees of the County assigned to VCE.
The term "VCE employees" as used in this Memorandum of Agreement are those payrolled
by VCE. Their salaries may be funded 100 percent by VCE, funded 100 percent by the County, or
funded jointly by VCE and the County. These employees will be employed through the procedures
prescribed by the Commonwealth of Virginia and the Virginia Tech EEO/Affirmative Action
program.
Employees payrolled by the County and assigned to VCE will be employed in accordance with
the County's established hiring procedures.
Extension agents are faculty of Virginia Polytechnic Institute and State University
("University") and subject to the guidelines of the Faculty Handbook. VCE employees who are
members of the State of Virginia Personnel Classification System are subject to system guidelines,
including salaries and fringe benefits. Wage employees payrolled by VCE are subject to the
applicable state and university guidelines.
The title of Extension Agent is reserved for VCE employees. No County employee can
assume the title of Extension Agent.
VCE is not liable for actions of County employees and the County is not liable for actions of
VCE employees.
2114:46267. I - 2 -
VI. Financial Arrangement
VCE will annually submit a formal budget request for County funds to support the Extension
program. The guidelines for the budget are:
A. Salaries
The County will pay extension Agents, jointly funded by VCE and the County, a
minimum of 33-1/3 percent of their base salary.
Salary adjustments for faculty members, including Extension Agents, are based on an
annual evaluation. The County is encouraged to provide input to the Extension Agents' evaluations.
The County is responsible for the approved salary increase on the County portion of the base salary.
VCE will payroll all Extension state employees and will bill the County for the
County's portion of salaries. The billing method, monthly or quarterly, should be specified in the
Local Extension Budget Exhibit. The County will not provide any direct payments to these
employees. Any employee payrolIed by the County and assigned to the Extension Office will receive
100 percent of his salary/wages from the County.
B. Fringe Benefits
The County will pay state fringe benefits on the County portion of salaries. VCE will
pay fringe benefits on the state portion of salaries. The percentage of fringe benefits to be applied
to salary costs will be requested in the County's budget document.
The County is responsible for paying 'and administering fringe benefits according to
County policy for County employees assigned to VCE.
C. Operatin~ Funds
VCE agrees to provide specialist assistance, One secretarial position, office equipment
not furnished by the county, office furniture, publications, travel funds, office supplies, postage, plant
disease diagnostic services, software upgrades, in-service training for Extension Agents, and fringe
benefits for VCE employees as defined above.
The County agrees to provide office space and appropriate insurance, additional
secretarial assistance, telephone service, printing and other equipment and supplies approved by the
County and not furnished by VCE. The County shall have no obligation to provide any of the
aforementioned items except as appropriated by the Board of Supervisors.
It is further agreed that VCE will provide all appropriate insurance coverage for thek
employees and any property, either real or non real wl-dch is owned by the Commonwealth of Virginia
2114:46267.1 - 3 -
and used in Extension programming. Likewise the county will protect its employees and any
property, either real or non real which is owned or controlled by the county and used in Extension
programming through a program of self insurance.
VII. Amendment
This Memorandum may be amended in writing upon consent of both parties. Before this
Memorandum can be terminated by either party, three-months notice must be given in writing to the
other party, unless termination is the result of non-appropriation of necessary funds by the County,
in which case no notice shall be required.
VIII. Signatures
The following representatives of VCE and the County of Chesterfield agree to the above.
Approved as to form:
Assistant County Attor~
Lf tfh'~Coordinator, VCE,/ fi'
Date:__~__~~;/q
County Administrator
Date:
2114:46267.1
-4-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meetin~ Date'
October 13, 1999
Item Number: 8.C.7.
Subject:
To Appropriate Supplemental Federal Funding for Child Care Programs Conducted by the
Extension Service
County Administrator's Comments: ~57~ ~
County Administrator: ~__/,!? ~~ /
Board Action Requested:
Acceptance of supplemental federal funding and appropriation of funds to continue the quality
child care initiative.
Summary of Information:
During 1998-99 a quality child care program was initiated by the Extension Service with federal funds
applied for by Social Services. The purpose of this project is to develop an initiative which focuses
on assisting customers in selecting quality child care services. Components of the project include
development of educational materials, conferences on quality child care for service providers, and
presentations to parents on what to expect from child care providers. Due to the success of the
first few months of the project, the funding has been renewed for '99 - '00. This $45,000 will be
allocated to cover part time wages, educational supplies, local travel, conference expenses, and other
supplies.
Preparer: ,~A~N u n~lly~~/
Attachments: ~ Yes No
Title:
Director, Extension Service
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Mcctina Date: October '13. `1999 Number
Bud.qet and Mana.qement Comments:
During FY99 social Services applied for a program which focuses on
assisting customers in selecting quality child care services. The
program is coordinated in the Extension Service office. Due to the
success of this program, federal funds are being renewed for FY2000.
This item requests appropriation of $45,000 in federal funds in the
Extension Service budget for this initiative. No local match is
required.
Preparer: i~,~.-~ ~-~/~"~ Title: Director, Bud.qet&Mana.qement
Rebecca T. Dickson
Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
October 13, 1999
Item Number:
8 .C.8.
Page 1
Subject: FY2000 Budget Revision for Emergency Communications
County Administrator's Comments: ~~
County Administrator: ~1~~~
Board Action Requested:
Appropriate $98,778 in additional state revenue from the Virginia
Wireless E9-1-1 Services Board for use in starting to take Wireless
9-1-1 calls in Chesterfield County and increase the Emergency
Communications expenditure appropriations by $98,778, and authorize
the creation of four positions to assist the Emergency Communications
Center in handling the increase in calls.
Summary. of Information:
The Virginia General Assembly created the Virginia Wireless Eg-l-1 to
provide funding to assist localities with implementing wireless
(cellular, PCS, etc.) Enhanced 9-1-1 services to their citizens. These
funds are to be used to directly assist the locality with staffing for
wireless calls and for the equipment and services specifically required
to handle these calls.
Preparer: ~
Steve A. Elswick
Attachments: ~--]Yes No
Title: Fire Chief
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetin_~ Date: October 13. 1999
Bud.qet and Mana.qement Comments:
Number
In recent years the number of 911 calls received from wireless phones
has increased dramatically.
Currently, all incoming 911 calls'placed by wireless callers are
answered by the State Police. The State Police then determines the
location of the emergency and routes the call to the affected locality.
This process creates a delay due to the transfer.
As intended by the General Assembly, the State Police are in the
process of moving this responsibility to local 911 centers. Beginning
June 15, 2000, the Chesterfield County Emergency Communications Center
will begin accepting its own wireless 911 calls directly. It is
anticipated that this service level enhancement will provide more
efficient and quicker responses to emergencies within the County. At
the same time, it will require new equipment and additional Emergency
Communications Officers to manage the increase in calls.
In order to accommodate this transfer of responsibility, the State has
established a process to provide funding to localities. This funding is
intended to offset the cost of equipment, maintenance and personnel
related to answering wireless 911 calls. The amount approved by the
State Wireless 911 Board for Chesterfield County during FY2000 is
$98,778. It is anticipated that funding will also be available in
FY2001, although the exact amount has not yet been determined.
The addition of new positions, and the capability to accept wireless
911 calls, is within the planned scope of the communications upgrade
project that is currently underway. This project involves the
construction and implementation of new, state-of-the-art 911 Center and
County-wide digital radio system.
Preparer:
"'~ -~'~/~O'~ Title: Director, Bud.qet & Manaqement
Rebecca T. Dickson
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 2
Meetin~l Date: October 13, 199~) Item Number:
Subject:
County Administrator:
Award of Contract to Organic Waste Technologies, in the Amount of $315,645
to Cover the Cost of Improvements to the Landfill Gas Collection System at
the Closed Chester Landfill
ra or'soo n, =
Board Action Requeste(;l:
Award contract to Organic Waste Technologies in the amount of $315,645 and
authorize the County Administrator to execute all necessary documents.
Summary_ of Informatiort;
The Landfill Gas Collection System was originally installed in 1990, and is
in need of improvements. These improvements will enhance the collection
efficiency of the system, which will ensure compliance with Federal and
State regulations. Sufficient funds are available within the current
allocation.
Preparer:
Francis M. Pitaro
Title, Director of General Services
Attachments:
Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetina Date: October t3. 1999 Number
Bud.qet and Mana.qement Comments'
Staff is requesting approval to award a contract in the amount of
$315,645 for improvements to the landfill gas collection system at the
closed Chester Landfill. The current landfill gas collection system
was originally installed in 1990. These improvements will enhance the
collection and efficiency of the system and ensure compliance with
federal and state regulations. Sufficient funds are available in the
project to cover the cost of the contract award.
Preparer:
Rebecca T. Dickson
Title: Director, Bud,qet & Management
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meetinq Date:
October 13, 1999
Item Number:
8.C.lO.a.
Subject:
Appropriation of $44,200 in Risk Management's Undesignated Retained
Earnings to Initiate a Back Injury Prevention Program for the Fire
Department in FY2000
County Administrator's Comments:
C°unty Administrats~ -~~)/~ / ~'~
Board Action Requested:
Appropriate $44,200 from the risk management's undesignated retained
earnings to the Fire Department's FY2000 Budget for the implementation
of a back injury prevention program.
Summary of Information:
In the last four years, the Fire Department has experienced an increase
in the number of back injuries while the average medical expense per
injury has more than doubled each year. A recent survey of departmental
employees found that 68% of respondents have experienced a back injury,
and 39% of respondents were currently experiencing back pain. The
department is now facing career-threatening back injuries resulting
from such routine actions as lifting and moving EMS patients.
The proposed Back Injury Prevention Program is designed to reduce the
County's incurred costs, promote a healthy lifestyle for employees, and
provide a foundation for a complete fitness program. This is to be
accomplished by educating employees and increasing awareness of back
injury potential, assessing the abdominal and back strength of each
firefighter, and monitoring the progress of employees through specific
exercises and techniques.
Preparer'~, ,~~g~-.
~/Cynthia B. Smith
Title: Asst. Director, Risk Management
Attachments:
~-~ Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: October 13. 1999
Number
Bud.qet and Mana.qement Comments:
The Board is being asked to appropriate $44,200 of Risk Management's
undesignated retained earnings in order to initiate a back injury
prevention program in the Fire Department during FY2000. These funds
will cover training sessions from an identified vendor, instructor pay
for peer trainers within the Department, and thirteen pieces of
exercise equipment.
As the program develops, it is anticipated that the Risk Management
Department will process fewer workman's compensation claims related to
the Fire Department's back injuries, while work time lost to injury,
medical costs, and perhaps disability retirements can also be avoided.
Beginning in FY2001, this program will become part of the Fire
Department's operating budget.
Preparer:
Rebecca T. Dickson
Title: Director, Bud,qet & Management
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: October 13, 1999
Item Number:
8.C.10.b.
Subject: Appropriation of Funds for the Chester Village Streetlights Project
County Administrator's Comments:
County Administrator:
Board Action Requested: The Board is requested to appropriate anticipated VDOT reimbursements and
private contributions for the Chester Village Streetlights Project.
Summary of Information: VDOT has asked the County to administer this project. The Board
previously authorized the County Administrator to execute a VDOT/County "enhancement project agreement".
The agreement allows the County to proceed with the design, right-of-way acquisition, and/or construction of
this project. Staff is currently proceeding with the project.
VDOT reimbursements of $120,000 and private contributions of $30,000 need to be appropriated by the Board
for this project.
Recommendation:
Staff recommends the Board take the following actions:
1)
Appropriate $120,000 anticipated VDOT reimbursements for the Chester Village Streetlights
Project; and
2)
Appropriate $30,000 anticipated private contributions for the Chester Village Streetlights
Project.
District: Bermuda
Preparer: /~.,.], /~/~ s,
R.J. McCracken
Agen420
Attachments: Yes
Title:
Director of Transportation
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: October 13. 1999
Number
Bud,qet and Mana.qement Comments:
Staff is requesting appropriation of anticipated VDOT reimbursements in
the amount of $120,000 and $30,000 in private contributions to proceed
with the design, right-of-way acquisition, and installation of street
lights in the Chester Village project.
This project is estimated to cost a total of $180,000 for installation
of 210 ornamental acorn style street lights in the Chester Village.
The balance available is $30,000 in the project account.
The on-going annual operating cost of these lights is estimated to be
$42,462 beginning in FY01. This additional operating impact will be
addressed in the FY01 budget process.
Preparer:
~Z-P~4""~-~"~ ( C ~4¢Y-//'Title: Director, Budget & Management
Rebecca T. Dickson
CHESTER VILLAGE STREETLIGHTS
VICINTY MAP ....
'- ROUTE 10, PROJECT LIMITS
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: October 13, 1999
Item Number:
8.C.10.c.
Subject:
Appropriation of Funds for Two Separate Road Construction Projects (Genito Road/Woolridge
Road Intersection and Old Bon Air Road).
CountvAdministrator: ~ ~~~~
Board Action Requested: The Board is requested to appropriate funds for two separate secondary road
highway projects.
Summary of Information: When the Board approved the Secondary Road Six Year Improvement Plan in
May 1999, staff was authorized to proceed with design, right-of-way acquisition, and construction of the
projects in the plan. VDOT has agreed to allow the County to assume the design, right-of-way acquisition, and
construction activities at VDOT cost, for two projects (see Attachment A).
A VDOT/County design/right-of-way/construction agreement is being executed. Under the terms of the
agreement, the County will perform the various activities and be reimbursed by VDOT.
Recommendation: Staff recommends the Board take the following actions:
· Appropriate $446,000 in anticipated VDOT reimbursements for the Genito/Woolridge project.
Appropriate $475,000 in anticipated VDOT reimbursements for the Old Bon Air Road project.
District:
Preparer:
Clover Hill, Matoaca and Midlothian
it,e:
McCracken
Agen419
Director of Transportation
Attachments:
Yes
--~No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetina Date: October 13. 1999 Number
Budget and Management Comments:
Staff is requesting appropriation of anticipated VDOT reimbursements in
the amount of $446,000 for the Genito/Woolridge Road project and
$475,000 for the Old Bon Air Road project. VDOT has agreed to allow the
County to assume responsibility for the design, right-of-way
acquisition, and construction of the Genito/Woolridge Road project and
the Old Bon Air Road project. The Genito Road at Woolridge Road
intersection improvement project will construct turn lanes and improve
vertical alignment. The Old Bon Air Road project (from Iron Mill Road
to South of Groundhog Road) will reconstruct and realign roadway
centerline and profile.
Preparer: ~~za~-',~-~ ~C/~b--~
Rebecca T. Dickson
Title: Director, Budget & Management
SECONDARY ROAD PROJECTS
Project Description Appropriation
Genito Road at Woolridge Road - Construct turn lanes and $446,000
Intersection Improvement improve vertical alignment
Old Bon Air Road Reconstruct and realign $475,000
From Iron Mill Road roadway centerline and profile
To. 11 mile South of Groundhog Road
IATTACHMENT A I
PROJECT
oK'O c~ 0
ROAD
,% £1F/£r CREEK RESERVOIR.
GENITO-ROAD at WOOLRIDGE ROAD
INTERSECTION IMPROVEMENT
PROJECT
VICINITY MAP ' ' ~:~:~."l
GENITO ROAD
OLD BON AIR
SAFETY PROJECT
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date: October 13, 1999
Item Number: 8. C. 11.
Subject:
Appropriation and ~ansfer of $250,000 to the Industrial Development Authority of Chesterfield
County for the Acquisition of Property at the Meadowville Technology Park
County Administrator's Comments: ~--e~~~c~ ~~
Countlt Administrator: (~~/ ~ ~_f~
Board Action Reque~d:
Appropriate and transfer $250,000 from the Industrial Park Reserve to the Industrial Development
Authority of Chesterfield County for the acquisition of property at the Meadowville Technology Park.
Summary_ of Information:
On December 12, 1997, the Industrial Development Authority of Chesterfield County ("IDA") and
Meadowville, L.L.C. ("Meadowville") entered into a Development Agreement to market and sell
approximately 1,000 acres of industrially-zoned property in the County known as the Meadowville
Technology Park. The property is to be marketed to high technology and compatible industrial use
businesses. Under the Development Agreement, the IDA and Meadowville share proceeds from the
sale of the property to companies locating in the Industrial Park. The IDA controls the property
under an exclusive option to purchase the property for $15,000 an acre with an annual escalator of
2.5%. The Development Agreement allowed the IDA to control the sale of the property without
expending any funds for the last two years, but will only continue if Meadowville has received a
minimum amount of proceeds from the sale of the property by the end of 1999 and each succeeding
year. The Development Agreement establishes the amount of proceeds that Meadowville must
receive each year. By December 31, 1999, Meadowville must receive proceeds totaling $250,000.
Because there have been no sales in the Industrial Park during the last two years, the IDA is in the
process of identifying property it desires to purchase from Meadowville in order to prevent the
Development Agreement from terminating. The property acquired by the IDA will eventually be sold
to a company locating in the Industrial Park. The IDA's purchase of the property is contingent upon
receiving $250,000 from the County.
Funds in the amount of $145,700 are currently available in the Industrial Park Reserve for this
appropriation. The balance of $104,300 is anticipated from the pending sale of property in the
Airport Industrial Park.
/ James G. Dunn
Attaclnnents: [] Yes B No
Title: Director, Economic Development
0600(21 ):46391 . ~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Mcctino Date: October 13. t999 Number
Bud,qet and Mana.qement Comments:
As referenced in the Summary of Information, the IDA and Meadowville
share proceeds from the sale of the Technology Park property. The
Development Agreement allowed the IDA to control the sale of the
property without expending any funds for the last two years, but will
only continue if Meadowville has received a minimum amount of proceeds
from the sale of property by the end of 1999 and each succeeding year.
By December 31, 1999, Meadowville must receive proceeds totaling
$250,000. Subsequent years proceed requirements are defined in the
Agreement; however, by December 31, 2000, Meadowville must receive
proceeds totaling $750,000.
Funds in the amount of $145,700 are currently available in the
Industrial Park Reserve for this appropriation~ The balance of
$104,300 is anticipated to be received from the pending sale of
property in the Airport Industrial Park.
Preparer: ~"~c~ t'~'. ~-~i¢[%~
Rebecca T. Dickson
Title: Director1 Budget & Management
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page I of 1
AGENDA
Meeting Date: October 13, 1999
Item Number: 8. C. 12.
Subject:
Request for a Permit to Stage a Fireworks Display at the 250a~ Anniversary Investiture of the Board
of Supervisors on December 16, 1999
County Administrator's Comments:
Board Action Requested:
Summary_ of Information:
The County Administration is requesting permission from the Board to stage a fireworks display at
the Old Historic Courthouse as part of the 250t~ Anniversary 1999 Investiture of the Board of
Supervisors. The fireworks will be shot from the roof of the Administration Building located at 9901
Lori Road in Chesterfield, Virginia. The fireworks display will last approximately 6 to 7 minutes and
will be conducted after the ceremony at approximately 5:00 p.m.
The County will contract with Dominion Fireworks, Inc. for the fireworks display. Mr. W.G. Bulifant
of Dominion Fireworks, Inc. has previously conducted similar displays at Southside Speedway and
elsewhere in the County and will oversee the discharge of the fireworks. Mr. Bulifant has submitted
evidence of a fireworks liability insurance policy in the amount of $2,000,000 which names the
County as an additional insured. The Fire Prevention Bureau has reviewed the County's plan and has
indicated that the proposed display meets all applicable criteria under the Fire Prevention Code.
Preparer:
Attachments: [] Yes [] No
Title: County Attorney 1221:46568.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999
Item Number: $. C. 13.
Subj eot: Street Name Change
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to approve renaming a portion of Walton Park Road to Walton Park Lane.
Summary of Information:
The Virginia Department of Transportation is constructing a portion of North Woolridge Road from Coalfield Road
to Route 60. In conjunction with this construction, Walton Park Road will be relocated to tie into North Woolridge
Road approximately 700 feet south of its current intersection. This relocation will affect the addresses of two existing
homes and one church located along a portion of existing Walton Park Road. Notification letters were sent to the
three affected property owners, and all have approved the street name change to Walton Park Lane.
Staff Recommendations:
Recommend the Board of Supervisors approve renaming approximately 600 feet of Walton Park Road south of its
old intersection with Route 60 to Walton Park Lane to be effective immediately.
District.:
Midlothian
Preparer:
Richard M. ~e~lfish, P.E.
Attachments:
Yes ~ No
Title: Director of Environmental Engineering
I
Pa_ eel Map of Chesterfield Co ~tyA ~
Chesterfield County assumes no legal respom~ility
for the inforrmtion contained on this rmp. ~ N
n~p is not to be used for land conveyance.
~ horizontal data is based on lhe VA State Plane
Coordinate system, NAD 1983. The topographic
information is based on 1989 photo~ and
NAVD29.
100 0 100 200 Feet
13137
201
210
Printed by: Environmental Engineering Date: Thu Sep 23 07:43:54 1999 Copyright 1999. Chesterfield County
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page1 of 1
Meeting Date: October 13, 1999
Item Number: 8. C. 14.
Subject:
State Road Acceptance
County Administrator's Comments:
Board Action Requested:
BERMUDA:
MATOACA:
Summary of Information:
Amherst, Section 1
Ashbrook, Section 9
Branders Estates
Chesdin Landing, Section 1
Preparer:
Attachments:
· 'd M. ~M~fish, P~.E.
Yes ~ No
Title: Director, Environmental Engineering
TO: Board of Supervisors
FRO1Vk Department of Envirommmtal Engineering
SUBJECT: State Road Acceptance - AMHERST, SEC. 1
DISTRICT: BERMUDA
MEETING DATE: 13 October 1999
ROADS FOR CONSIDERATION:
AMHERST RIDGE CT
AMHERST RIDGE LN
AMHERST RIDGE PL
AMHERST RIDGE WY
Vicinity Map: AMHERST, SEC. 1
TO: Board of Supervisors
FROM: Depmm-mt of Environtmntal Engineering
SUBJECT: State Road Acceptance - ASHBROOK, SEC.9
DISTRICT: MATOACA
MEFTI'ING DATE: 13 October 1999
ROADS FOR CONSIDERATION:
BLUE CEDAR DR
GROUND FERN DR
GROUND FERN PL
Vicinity Map: ASHBROOK, SEC.9
TO: Board of Supervisors
FROM: Depmmmt of Environrnental Engineering
SUBJECI': State Road Acceptance- BRANDERS ESTATES
DISTRICT: MATOACA
MEbTIING DATE: 13 October 1999
ROADS FOR CONSIDERATION:
Map: BRANDERS ESTATES
TO: Board of Supervimm
FROM~ Depammnt of Environnmtal Engineering
SUBJECT: State Road Acceptance - CHESDIN LANDING, SEC. 1
DISTRICT: MATOACA
MF, ETING DATE: 13 October 1999
ROADS FOR CONSIDERATION:
Vicinity Map: CHESDIN LANDING, SEC. 1
LbyCh~di~ldCountyGiS
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999
Item Number: $. C. 15.
Subject:
Authorize Execution of a Cooperative Communications Agreement with the City of Colonial Heights
Regarding the County's Public Safety Communications System
County Administrator's Comments: ~<~-~-~//rrZ~J ~
County A d m i n ,st rat o r:(~ .~//~~r~ ~ ~ l~
Board Action Reqtu~ted:
Authorize County Administrator to enter into the attached Cooperative Communications Agreement
Summary_ of Information:
With the upgrade of the Public Safety Comunications System, the City of Colonial Heights is
interested in becoming more involved in the regional communications system with Chesterfield,
Richmond and Henrico. Accordingly, County staff has negotiated an agreement with the City of
Colonial Heights that will permit the City to access the County's radio system infrastructure for its
own new public safety system. Under the terms of the agreement, one of the towers supporting the
County's new system will be constructed in the City of Colonial Heights at the City's expense. The
City will also pay the County to maintain its equipment. A tower location in Colonial Heights will
improve coverage of the County's system in the southern part of the County. The City's access of
the County's radio system will not in any way interfere with the County's use of the system. Under
the terms of the agreement, the City must complete construction of its tower at the same time the
County' s other tower sites are completed. The term of the agreement is five (5) years with automatic
renewals for five (5) year terms. Staff recommends that the County Administrator be authorized to
enter into the Cooperative Communications Agreement.
Preparer: ~~~~.~:
R~)bX~t ~L. }~anes
Attachments: · Yes [] No
Title:
Assistant to the County Administrator
0618:46583.1
COOPERATIVE COMMUNICATIONS AGREEMENT
This Agreement, made this __ day of ,1999, by and between
the County of Chesterfield ("County") and the City of Colonial Heights ("City"),
WHEREAS, the County and the City are seeking to enhance public safety by implementing
new 800 MHz wireless emergency communications systems in their respective jurisdictions; and
WHEREAS, the County and the City desire to share resources in order to improve coverage
of their respective emergency communications systems and to avoid unnecessary expenditures; and
WHEREAS, the County and the City have determined that through a cooperative agreement
relating to the implementation of each system that the public safety of each jurisdiction will be better
secured;
NOW, THEREFORE, in consideration of the premises and terms and conditions provided
herein, the County and the City agree as follows:
1. Provided that the City fulfills its obligations under this agreement, the County will
permit City subscriber units and consoles to access the County's 800 MHz digital simulcast tmnked
radio system infrastructure with all the technical, coverage, and redundancy benefits associated
therewith ("Communications System"). Provided that the County fulfills its obligations under this
agreement, the City will permit County subscriber units and consoles to access the City's radio site.
2. In consideration of the County providing the City access to the Communications
System, the City shall construct and implement, at no cost to the County, a remote radio site within
the City's corporate limits, at a location that meets the approval of both the City and the County. The
City ~hall seek to have the microwave capabilities of the site completed by July 1, 2000, and the
Page 1 of 4
remaining portion of the site fully operational by July 1, 2001. The parties agree that the City's site
upon completion shall be integrated into the Communications System and accordingly shall be
constructed to be fully compatible with the Communications System.
3. After the applicable warranty periods expire on the equipment acquired by the City
for the infrastrucmr~ of the Communications System, and for so long as it remains part of the
Communications System, the County agrees that it will provide all common infrastructure and
subscriber unit maintenance for the Communications System, and will charge the City for such
:
maintenance at rates equal to those charged to County agencies. Payment for such maintenance shall
be paid to the County within thirty (30) days of the bill date.
4. The City shall be responsible for all costs associated with the purchase and ownership
of the City's subscriber 'units, as well as all other costs associated with constructing and
implementing the City's radio site and its integration of its emergency communications into the
Communications System.
5. The County and the City agree to work cooperatively to ensure consistent operational
capabilities of[he Communications System for both localities, including establishing policies and
procedures governing use of the system which may be deemed necessary from time to time.
6. The term of this agreement shall l~e five (5) years and shall automatically renew for
subsequent five (5) year terms unless terminated by either party. Either party may terminate this
agreement upon six months advance written notice provided to the County Administrator for the
County and the City Manager for the City.
7. All obligations undertaken by the parties shall be subject to nonappropriation by the
respective governing bodies of the County and the City.
Page 2 of 4
8. It is not the intent of the parties and nothing in this agreement shall be interpreted to
require either the County or the City to provide any form of public safety service or response outside
its respective jurisdiction.
9. Each party represents that the governing body of its respective jurisdiction has
approved this agreement and authorized its execution.
WITNESS the following signatures:
COLrNTY OF CHESTERFIELD
By
Lane B. Ramsey
County Administrator
CITY OF COLONIAL HEIGHTS
By
Robert E. Taylor
City Manager
COMMONWEALTH OF VIRGINIA,
County of Chesterfield, to-wit:
The foregoing instrument was acknowledged before me this day of
,1999, by Lane B. Ramsey, County Administrator, on behalf of the County
of Chesterfield, Virginia.
My commission expires: / /
Notary Public
Page 3 of 4
COMMONWEALTH OF VIRGINIA,
City of Colonial Heights, to-wit:
The foregoing instrument was
Heights, Virginia.
acknowledged before me this day of
,1999, by Robert E. Taylor, City Manager, on behalf of the City of Colonial
My commission expires: / /
Notary Public
Page 4 of 4
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date:
October 13, 1999
Item Number: 8. c. 16.
Subject:
Vacation and Re-dedication of a Water Easement Across the
Property of Commonwealth of Virginia, State Board of Juvenile
Justice
County_ Administrator's Comments: ~~~
County Administrator: Q/~~ ~/~/~A~
Board Action Requested: Authorize the Chairman of the Board and County
Administrator to execute a water easement agreement for the vacation and
re-dedication of a water easement across the property of Commonwealth of
Virginia, State Board of Juvenile Justice.
Summary_ of Information:
On April 17, 1996 a water easement agreement was recorded in deed book
2849, page 717, which conveyed a water easement according to three plats
by Whitman, Requardt & Associates, dated November 8, 1995; however, the
easement should have been granted according to three plats by Whitman,
Requardt & Associates; one dated April 14, 1997, and two dated November 8,
1995. The relocation of this easement has been reviewed by staff and
approval is recommended.
District: Midlothian
Preparer:
Jo~n W. Harmon
Attachments:
Yes
No
Title:
Right of Way Manaqer
VICINITY SKETCH
VACATION AND RE-DEDICATION OF A WATER EASEMENTACROSS
THE PROPERTY OF COMMONWEALTH OF VIRGINIA STATE BOARD OF
JUVENILE JUSTICE
/
/
II
II
//
(~ ~ N
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meetin~Date: October 13, 1999
Item Number: 8.c. 17.
Subject:
Approval of a Request from Rodney and Debra Hundley for an
Exception to the Use of Public Water for a New Residential
Structure Located at 9840 River Road
County_ Administrator's Comments:
County Administrator:
Board Action RequestS.'
Staff recommends that the Board of Supervisors approve Rodney and Debra
Hundley's request for an exception to the use of public water.
Summary of Information:
On August 18, 1999, staff received a request from the property owners,
Rodney and Debra Hundley, for an exception to the use of public water
for their home to be located at 9840 River Road. Under Section 18-61 of
the Chesterfield County Code, the Board of Supervisors may grant an
exception to the requirement to use public water when a new residential
structure requires an onsite water service line of more than 1,000 feet,
thereby, qualifying this situation as an exception to the use of public
water.
Preparer: Title:
r.
Assistant Director
Attachments:
YeslINo
\
\
\
/
/
9840 RIVER ROAD
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999 Item Number: 8.C.18.a.
Subject: Request to Quitclaim a Portion of a Twenty Foot Sewer Easement
Across Property of Cloverhill Development Company, L.L.C.
County Administrator's Comments:
County Administra /r~r~
Board Action Requested: Staff recommends that the Board of Supervisors
authorize the Chairman of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a portion of a 20'
sewer easement across property of Cloverhill Development Company, L.L.C.
Summary of Information:
Balzer and Associates, Inc. has requested the quitclaim of a portion of a
20' sewer easement across property of Cloverhill Development Company,
L.L.C. A new easement has been executed to replace this portion of
easement. Staff has reviewed the request and recommends approval.
District: Matoaca
Preparer: ~t~ J.(~/~
John W. Harmon
Attachments:
Yes
No
Title:
Riqht of Way Manaqer
VIC!)T!TY SL/ETCH ~
REQUEST TO QUITCLAIM PORTIONS OF A 20' SE~ffER EASEMENt± ACROSS 'PROPERTY OF
CLOVERHILL DEVELOPMENT 'COHPANY LLC
CLOVET~L Ot'~LOP~ENr
D.g.$~44 PG. 977
/ \
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999 Item Number: 8. ¢. 18.b.
Subject: Request to Quitclaim a Portion of a Sixteen Foot Water Easement
Across the Property of Macerich Partnership, L.P.
County_ Administrator's Comments:
County Administrator: ~ ~~ ~ ~/~/Q.~
Board Action Requested: Staff recommends that the Board of Supervisors
authorize the Chairman of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a portion of a 16'
water easement across the property of Macerich Partnership, L.P.
Summary_ of Information:
Macerich Partnership, L.P. has requested the quitclaim of a portion of a
16' water easement across its property as shown on the attached plat.
Staff has reviewed the request and recommends approval.
District: Midlothian
Preparer: ~~--;_._1.
~o~hn W. Harmon
Attachments:
Yes ~No
Title:
Riqht of Way Manaqer
I
VICINITY SKETCH
REQUEST TO QUITCLAIM A PORTION OF A SIXTEEN FOOT WATER
EASEMENT ACROSS THE PROPERTY OF MACERICH PARTNERSHIP LP
C~
C
Servil
MOOR
OFI
REXMOOR
80LLIN
ENG1NEE'RS * SIJR'VEYORS * LANDSCAPE. A~CHITECTS * .EN¥1R~NMENTAL SCiEN'I1STS * GEOGRAPHIC INFORMATION .C;YS'FF~,~ e~Nc:t I.T^NT~ * coNc~mllenn~l H~NAn~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999 Item Number: 8.C.18.c.
Subject: Request to Quitclaim a Variable Width Drainage Easement (Private)
Across the Property of Crown Golf Realty, L.L.C.
County_ Administrator's Comments:
County AdministratoJ ~f~c/.~.~~;~/~ ~ ~/~
Board Action Requested: Staff recommends that the Board of Supervisors
authorize the Chairman of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a variable width
drainage easement (private) across the property of Crown Golf Realty,
L.L.C.
Summary of Information:
Crown Golf Realty, L.L.C. has requested the quitclaim of a variable width
drainage easement (private) across its property as shown on the attached
plat. Staff has reviewed the request and recommends approval.
Districts: Bermuda
Preparer: _C2~. -~ ~- ~~
John W. Harmon
Attachments:
Yes
No
Title:
Right of Way Manaqer
VICINITY SKETCH
REQUEST TO QUITCLAIM A VARIABLE WIDTH DRAINAGE
EASEMENT (PRIVATE) ACROSS THE PROPERTY OF CROWN GOLF
REALTY LLC
Henricu
Park
ISLAI~D
R!V~RS BEND
FARRAR
MHP
O£RMUOA
ORCHARD
CHESTE
Bend
IN
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999
Item Number: 8.c. 18.d.
Subject:
Request to Quitclaim a Sixteen Foot Sewer Easement and Two Ten
Foot Temporary Construction Easements Across Roslyn Farm
Corporation
County Administrator's Comments:
County AOministrator:~~ A~/~/~/~
Board Action Requested: Staff recommends that the Board of Supervisors
authorize the Chairman of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a 16' sewer easement
and two 10' temporary construction easements across the property of Roslyn
Farm Corporation.
Summary_ of Information:
On June 7, 1999 a certificate was recorded to acquire a 16' sewer easement
and two 10' temporary construction easements across the property of Roslyn
Farm Corporation. A relocated easement has been conveyed and these
easements are no longer needed. Staff has reviewed the request and
recommends approval.
District: Bermuda
John W. Harmon
Attachments:
Yes
No
Title:
Right of Way Manager
VICINITY SKETCH
REQUEST TO QUITCLAIM A SIXTEEN FOOT SEWER EASEMENT AND
TWO TEN FOOT TEMPORARY CONSTRUCTION EASEMENTS ACROSS
ROSLYN FARM CORPORATION
OLIVER D. RUDY, TRUSTEE
DEED BOOK 2800, PG. 863
GPN# 812639179200000
#1211 RUFFIN MILL ROAD
16'
ROSLYN FARM CORPORATION
DEED BOOK 1252, PG. 338
GPN# 809636966900000
#17i'1 RUFFIN MILL ROAD
10'
N 3637595.61
E 11810972.76
'-~.~9.45' R=2829.79'
2,348.08' TO THE
EAST LINE OF RUFFIN
MILL RD. STATE TRE. 74-6
PO T WALTHALL
70' R/W
GRAPHIC SCAI.~
YUKON ASSOCIATES
DEED BOOK 2163, PG. 1344
GPN# 811637697800000
#940 PORT WALTHALL DRIVE
O' 'T'IF~PORARy CONSTRUCTION
EASEMENT
C/L ESm'. To P/L ,
249.03' ~.~ R= 1467.40
TOTAL
DRIVE
1 ~nch ~ 200 IL.
PLAT SHD~/ING A 16' SANI'
SE~/ER AND T~CD 10' TEMPORARY
C(3NSTRUCTIFIN EASEMENTS
ACRE]SS THE PRF1PERTY F1F
RF1SLYN FARM CF1RPF1RATIDN
BERMUI)A DISTRICT
CHESTERFIELI) COUNTY,
SCALE ~ l' = 200' APRIL l, 1999
REVISE]) APRIL &, 1999
CHARLES C. TDVNES & ASSOCIATES, P,C,
CIVIL ENGIN££R~ - PLANNERS - LANI) SURVEyrlR~:
9850 LDRI ROAD~ SUITE POI
CHESTERFIELI3, VIRGINIA
748-9011
ATT~ DRAVN ~Y GHB/PAH FB
APPROVE9 BY
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999
Item Number: 8. ¢. 18. e.
Subject:
Request to Quitclaim a Portion of a Sixteen Foot Temporary
Drainage Easement, and a Portion of a Sixteen Foot Sewer Easement
Across the Property of JNB Company of VA, L.L.C., a Virginia
Limited Liability Company
County Administrator's Comments: ~~
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors
authorize the Chairman of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a 16' temporary
drainage easement, and a portion of a 16' sewer easement across the
property of JNB Company of VA, L.L.C., a Virginia Limited Liability Company
Summary of Information:
JNB Company of VA, L.L.C., a Virginia Limited Liability Company has
requested the quitclaim of a portion of a 16' temporary drainage easement,
and a portion of a 16' sewer easement across its property as shown on the
attached plat. Staff has reviewed the request and recommends approval.
District: Clover Hill
· Harmon
Attacb_ments:
Yes
No
Title:
Right of Way Manager
VICINITY SKETCH
REQUEST TO QUITCLAIM A PORTION OF A SIXTEEN FOOT
TEMPORARY DRAINAGE EASEMENT AND A PORTION OF A SIXTEEN
FOOT SEWER EASEMENT ACROSS THE PROPERTY OF JNB
COMPANY OF VA LLC
ACORN ~t~.
RIDGE 0 ROCKP~
~'~ LANDI
lORE
I
2
B MILL SPRINI
4 OAK I(NOLL CI
5 BENT CREEK F
A~I
I.E
/
I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: october 13, 1999 Item Number: 8.¢. 18. f.
Subject: Request to Quitclaim a Portion of a Sixteen Foot Drainage
Easement Across the Property of Crown Golf Realty, L.L.C.
County_ Administrator's Comments: ~ ~~/
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors
authorize the Chairman of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a portion of a 16'
drainage easement across the property of Crown Golf Realty, L.L.C.
Summary of Information:
Crown Golf Realty, L.L.C. has requested the quitclaim of a portion of a 16'
drainage easement across its property as shown on the attached plat. Staff
has reviewed the request and recommends approval.
Districts: Bermuda
John W. Harmon
Attacl~nents:
Yes ~No
Title:
Riqht of Way Manaqer
¥ICINTIY SKETCH
REQUEST TO QUITCLAIM A PORTION OF A SIXTEEN FOOT DRAINAGE
EASEMENT ACROSS THE PROPBRTY OF CROWN GOLF REALTY LLC
CHESTE
Bend
QC
BERMUDA
ORCHARD LA
g'9
11~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page i of 1
Date: October 13, 1999
Item Number: 8, c. 19. a.
Subject: Approval of Utility Contract for 8763 Belmont Road - Contract
Number 97-0032-1
County Administrator's Comments: ~ 6~~
County Administrator: ~~ ~~/~
Board Action RequestS: ' ~/ /
Staff recommends that the Board of Supervisors approve this contract and
authorize the County Administrator to execute any necessary documents.
Summary of Information:
This project consists of 130 L.F.± of 12" oversized water lines, which
also includes 120 L.F.± of offsite water improvements. Staff has
requested that the water lines be oversized to provide service to the
adjoining properties. In accordance with the ordinance, the Developer
is entitled to refunds for the construction cost of offsite and
oversizing the water lines.
Developer:
Contractor:
William A. and Jane B. Hall
Bookman Construction Company
Contract Amount: Estimated Total
Total Estimated County Cost:
Water (Oversizing)
Water (Offsite)
Estimated Developer Cost
Code: (Cash Refund - Oversizing)
(Refund thru connections - Offsite)
District: Dale
Preparer: Title:
$4,000.00
$1,105.00
$870.00
$2,025.00
5B-572WO-E4C
5B-572VO-E4D
Assistant Director
Attachments:
Yes I I No
CONTRACT NUMBER 97-0032-1
ROAD
THIS
PROJECT LICKING
C, eEEK
DRI YE
DRIVE ~.~
-x,. / CHES TERFIEL
, \ COUNTY
V, , . AIRPORT
- ,~.0(~,,,,.,</06' ~~:: R O A O
POCA H ON TA S
STATE
8763 BELMONT ROAD
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meetin~ Date: October 13, 1999
Item Number: 8. c. 19. b.
Subject: Approval of Utility Contract for 8747 Belmont Road - Contract
Number 97-0032-2
County Administrator's Comments:
County Administrator: ~~~~
Board Action RequestS. /
Staff recommends that the Board of Supervisors approve this contract and
authorize the County Administrator to execute any necessary documents.
Summary of Information:
This project consists of 220 L.F.± of 12" oversized water lines, which
also includes 210 L.F.± of offsite water improvements. Staff has
requested that the water lines be oversized to provide service to the
adjoining properties. In accordance with the ordinance, the Developer
is entitled to refunds for the construction cost of offsite and
oversizing the water lines.
Developer:
Contractor:
Bernard A. and Joyce R. Heath
Bookman Construction Company
Contract Amount: Estimated Total -
Total Estimated County Cost:
Water (Oversizing)
Water (Offsite)
Estimated Developer Cost
Code: (Cash Refund - Oversizing)
(Refund thru connections - Offsite)
District:~D~
Preparer: ~~,~ Jr. Title:
$5,500.00
$1,870.00
$1,425.60
$2,204.40
5B-572WO-E4C
5B-572VO-E4D
Assistant Director
Attachments:
YeslINo
CONTRACT NUMBER 97-0032-2
POCAHON TA S
STATE
PARK
ROAD
THIS
PRO~L'~ LICKING
CREEK
DRI ~
CORCORAN
DRIVE
VICINITY
ROAD
MAP
CHES TERFtEL,
COUNTY
AIRPORT
8747 BELMONT ROAD
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999 Item Number:
Subject: Conveyance of an Easement to Bell Atlantic-Virginia,
8.C.20.a.
IIlC .
County_ Administrator's Comments:
County Administrator.~~~~~ ~.~//~
Board Action Requested: Authorize the Chairman of the Board of Supervisors
and the County Administrator to execute an easement agreement with Bell
Atlantic-Virginia, Inc. to install underground cable to provide service for
a school transportation office trailer on County property at Clover Hill
High School.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of
the Board of Supervisors and the County Administrator to execute an
easement agreement with Bell Atlantic-Virginia, Inc. to install underground
cable to provide service for a school transportation office trailer on
County property at Clover Hill High School. This request has been reviewed
by staff and approval is recommended.
District: Clover Hill
Preparer:~ -t_/. (~~~
J~hn W. Harmon
Attachments:
Yes
No
Title:
Riqht of Way Manager
VICINITY SKETCH
CONVEYANCE OF AN EASEMENT TO BELL ATLANTIC-VIRGINIA INC
MILL SPRING
~ .......... Z___I ...............................................
Clover Hill ~ '
High School
!
~ I Fire Department
I I I I I I = DeCo,Les Bell
DiTEL dob #
B.A. dob #
SHEET 3' OF
BELL ATLANTIC - ¥?RG~NIA, INC.
DISTRICT: ~_. lode.c
couN~
PERMIT NO.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999 Item Number:__8~ij~L~
Subject: Conveyance of an Easement to Bell Atlantic-Virginia, Inc.
County_ Administrator's Comments:
County Administrator.~ ~/ ~ Z~A~
Board Action Requested: Authorize the Chairman of the Board of Supervisors
and the County Administrator to execute an easement agreement with Bell
Atlantic-Virginia, Inc. to install underground cable to provide service to
the School Facilities, at 4003 Cogbill Road.
Summary_ of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of
the Board of Supervisors and the County Administrator to execute an
easement agreement with Bell Atlantic-Virginia, Inc. to install underground
cable to provide service to the School Facilities at 4003 Cogbill Road.
District: Clover Hill
Attacl%ments:
Yes I~No
Title:
Riqht of Way Manaqer
I
FROM BELL ATL. RICHMOND FMC
PED $866H
< ',/l
(WED) 9. 29' 99 12:08/ST. 12:08/N0. 4261653100 P
PEat To Accompm
R/W Easement 42-104
(04-94)
Sh.t .,~ of ~
CUS T.
C 0 NDUI T
40 03
COG~BILL
RD.
Afl,relic - Vlrgini~, Inc.
3/~/v?//
/
VICINITY SKETCH
CONVEYANCE OF AN EASEMENT TO BELL ATLANTIC-VIRGINIA INC
SCHOOL FACILITIES AT 4003 COGBILL ROAD
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999 Item Number:
Subject: Declare a Parcel of Land Surplus and Offer for Sale
8.C.21.
County Administrator's Comments:
County Administrator: ~
Board Action Requested: Staff requests that the Board declare a 0.1580 acre
parcel of land on Harrow Drive surplus, and offer the property for sale by
sealed bids.
Summary_ of Information:
Staff has received a request to purchase a 0.1580 acre parcel of land on
Harrow Drive. This parcel was acquired as a portion of the Carver Middle
School site and is not needed for the school. Staff has reviewed this
request and sees no future County use for the property and recommends that
it be declared surplus. In keeping with County policy, staff requests that
the Board direct the Purchasing Department to advertise the parcel for sale
by sealed bids. A minimum bid will be set. Approval is recommended.
District: Bermuda
· Harmon
Attach_merits:
YesI INo
Title:
Riqht of Way Manaqer
'" VICINITY SKETCH
DECLARE A PARCEL OF LAND SURPLUS AND OFFER FoR SALE
Excess County Property
Carver Middle School
3800 Cougar Trail
Pin # 7936359737
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page l of 1
AGENDA
Meeting Date: October 13, 1999
Item Number: 8.C.22.a.
Subject:
Transfer of $350 from the Bermuda District Improvement Fund to the Transportation Department
to Pay a Portion of'the Cost ora "Welcome to Chester" Sign to be Erected on VDOT Right-of-Way
at the Western End of Chester
CounW Administrator's Comments:
¢ount~,/~dmi nistrato r:~'3~'~)/~
Req· ~'---u,:~,,:u, f ' /
Board
Action
Transfer of $350 from the Bermuda District Improvement Fund to the Transportation Department
to pay a portion of' the cost of' a "Welcome to Chester" sign to be erected at the western end of'
Chester.
Summary_ of Information:
Mr. McHale has requested that the Board transfer $350 from the Bermuda District Improvement
Fund to the Transportation Department to pay a portion of the cost of a "Welcome to Chester" sign
which will be erected in VDOT right-of-way on Route 10 at the western end of the Chester Village
limits near Womack Road. This request originally came from the Junior Federated Woman's Club
of Chester. The County is legally prohibited from donating money to this organization. The Board
is authorized however to use County funds to erect a public sign on public property that
commemorates an established regional area of the County.
The unaudited balance in the Bermuda District Improvement Fund is $36,416; approval of uses
totaling $5,350 will leave a balance of $31,066.
Rebecca T. Dickson
Attaclnnents: 1 Yes [] No
Director, Budget and Management
0421:46492.1
'
BOARD OF SUPERVISORS
HARRY G. DANIEL
CHAIRMAN
DALE DISTRICT
ARTHUR S. WARREN
VICE CHAIRMAN
CLOVER HILL DISTRICT
J. L. McHALE, III
BERMUDA DISTRICT
RENNY BUSH HUMPHREY
MATOACA DISTRICT
EDWARD B. BARBER
MIDLOTHIAN DISTRICT
CHESTERFIELD COUNTY
P.O. Box 40
CHESTERFIELD, VIRGINIA 23832-0040
MEMORANDUM
LANE B. RAMSEY
COUNTY ADMINISTRATOR
TO:
FROM:
DATE:
SUBJECT:
Kim Conley, County Administration
Stan B. Newcomb, Transportation ~.~
September 17, 1999
Welcome to Chester Signs/Agenda Item
Department and VDOT representatives met with members of the civic group concerning
the 'Welcome to Chester' signs along Route 10. The appropriate highway permit for
placing one sign of the western end of the Chester Village limits near Womack Road in
VDOT right of way has been obtained. Therefore, the Transportation Department
recommends approval of the application and preparation of the agenda item requesting
$350.00 for the sign. The second sign will be located on Route 10 at the eastern limits
of the village near Rock Hill Road. The sign may or may not be located in public right-
of-way but no funds will be applied to this sign. The $350 will go towards the sign at the
western end of Chester.
Attachment
NV92
Providing a FIRST CHOICE community through excellence in public service.
THREE CENT ROAD FUND
APPLICATION
This application must be completed and signed before the .County can consider
a reqve~t for,funding with Three Cent Road Funds.. Completing and signing this form
does not mean that you will receive funding or that the County can legally consider
your request. Virginia law places substantial restrictions on the authority of the
County to give public funds, such as Three Cent Road Funds, to private persons or
organizations and these restrictions may preclude the County's Board of Supervisors
from even considering your request.
What is the name of the applicant (person
or organization) making this funding
request?
.If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.)
,.
What is the amount of funding you are
seeking?
oG
-
Describe in detail the funding request and
how the money, if approved, will be s~ent.
Is any County Department involved in the
project, event or program for which
you are seeking funds?
If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding?
0407:23380.1
Page 2
If applicant is an organization, answer the
following:
Is the brganization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
Yes No
Yes ~ No
Yes ~,,f No
What is the address of the applicant
making this funding request?
What is the telephone number, fax number,
e-mail address of the applicant?
Cc, cnm~ i'
Signature of applicant. If you are signing on
behalf of an organization you must be the
president, vice-president, chairman or vice-
chairman' of the organization.
Si~-~ature (~ /
Title (if signing on behalf qtan orga~nization)
Printed Name.
0407:23380.1
~CE~7(P)
Rev. 11-91
CO, ,MONWEALTH OF VIi ..~INIA
DEPARTMENT OF TRANSPORTATION
LAND USE PERMIT
PERMITTEE , ~,~Ar~{~'
Owner Juni?r Federaed Womans Club of Chester
Agent Jam~s V. Daniels
Address 4211 Old Hundred Rd., P.O. Box 261
City, State & Zip Chester, VA 23831
Permit No. 426-32745
Effective Date 07/20/99
Expiration Date 07/14/00
Total Fees Rcvd 40.00
Method Payment Check ~ 1096
Surety Information:
Social Security or Tax ID ~ 226664078
Phone % 804-748-2240 804-796-5692 (24 Hour)
Contact
Fax # 804-748-2199
Name
Amount 0.00
Account %
Obligation Amount 0.00
Type of Surety None
AUTHORIZATION: In compliance with your application number 179542, permission is hereby given insofar as the Commonwealth
Transportation Board has the right, power, and authority under sections 33.1 ~ 12(3); 33.1 - 197; 33.1 - 198 and 9 - 6.1
of the Code of Virginia (1950) as amended, to grant by Special Agreement and/or by Land Use Permit for you to perform the
work and or activity(s) described below:
Erect a sign on the right of way of the old bed of Rte. 10 at the western
edge of the Village of Chester that word "Welcome to Chester".
Location: Tax Map Number Permittee Job $
Geographically in County/Town/City of Chesterfield on Highway Route(s) 10
Between 1506 Buckingham St. and 681 W. Hundred Rd.
TERMS: Applicable as stated within the Land Use Permit Manual (current edition) and/or as per approved plan{s) and/or
regulatory instructions and/or agreements attached hereto. THIS PERMIT IS NOT VALID WITHOUT ATTACHMENTS.
Attachments: Plans-Yes Agreements-No Regulation Forms-Yes Special Instructions-No
By:
COMMONWEALTH TRANSPORTATION BOARD
DAVID R. GEHR, COMMISSIONER
Date: 07/20/99
Keith G. Goodrich, Transp Subd/Permits Spec Supervisor
Typed Name and Title
FINAL INSPECTION REQUIREMENTS: Upon Completion of the work and/or activities described under this permit, the permittee
shall contact the Resident Engineer's office in writing to request inspection.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: October 13, 1999
Item Number: 8. C. 22. b.
Subject:
Transfer of $120 from the Midlothian District Improvement Fund to Parks and Recreation
Department to Rent a Stage From the City of Richmond for Entertainment During The Village of
Midlothian Day Festival
County Administrator's Comments:
Board Action Requested:
Transfer $120 from the Midlothian District Improvement Fund to Parks and Recreation Department
to rent a stage from the City of Richmond for entertainment during the Village of Midlothian Day
Festival.
Summary_ of Information:
Mr. Barber has requested that the Board transfer $120 from the Midlothian District Improvement
Fund to Parks and Recreation Department to pay for the use of a stage for entertainment purposes
during the Village of Midlothian Day Festival. The Festival is sponsored by the Midlothian Junior
Women's Club. This request originally came from the Midlothian Junior Women' s Club. The County
is legally prohibited from donating money to this organization. The County has been a co-sponsor
of the Midlothian Day Festival for many years and the event is open to all County citizens.
Accordinly, the Board is authorized to defray the cost incurred by County departments to provide
assistance to this event.
The unaudited balance in the Midlothian District Improvement Fund is $69,921; approval of uses
totaling $10,120 will leave a balance of $59,801.
Preparer: ~-'~/4 'q" ~")1"('¢c'~ Title:
Rebecca T. Dickson
Attaclnnents: ffi Yes [] No
Director, Budget and Management
0421:46491. ~
~ep- 02 - 99
11:32 Moslow Wood Products 804 598 4238
DISTRICT IMPROVEMENT FUNDS
ThLt application must be completed and Ngned before the County can consldmr
a request for funding with District Improvement Funds. Completing and signing this
form doe~ not mean that you will receive funding or the! The County r.~n legally
consider yom requelt. Vlrginil law places aub~tantill restrictions on the authority of
the County to give public funds, ~uch as Dit~ct Improvement Funds, to private
persons or organizations and these mtricdona may preclude the County's Board of
Supervisors from even considering your request.
What is the name of the applicant (person
or organization) making this funding
request?
If an organization is the applicant, whet is
the nature and purpose of the organization?'
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.)
F-I/ /./, /Y -dm:
What is the amount of funding you ere
.oki.g?
Describe in detail the funding request and
how the money, it appr~)veq, will be spent.
Is any County Department involved in the
you are seeking funds?
If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding?
040'/'333~0, I
;~I./TO 'd
SEP-02-1999
E~'Z~t'E~5St'~l:6 01 'bl_~dR$ :lO'P8 (i-l_~Id~.t53H3
11: 54 804 598 4238 97Y.
666T-~.0-~
P. 02
§ep-02-99
11:33 Moslow Wood Products
8O4
4238
P.03
~O'd
Page 2
If applicant is an organization, answer the
following:
is the organization a corporation?
II t~e organization non-profit?
Is the organization tax-exempt?
Yes No
Y.s No
What is the address of the applicant
making thia funding request?
What is the telephone number, fax number,
e-mail address of the applicant?
Signature of Bpplieant. If you are ~igning on
behalf of .n organization you must be the
pre.dent, vice-president, chairman or vice-
chairman of ~he organizltion.
l'itle (;f ~gnlng oa behdf of'~.
PHnted N. rne / i
SEP-02-19~9
8~'~86S~8 ~6 OJ. ' N_-~]O~
11: 54 804 598 4238
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999
Item Number: 8.C. 22.c.
Subject:
Transfer of $3,000 from Midlothian District Improvement Fund to the Chesterfield
County School Board to Upgrade the Sound System at James River High School
Theatre
County Administrator's Comments:
Board Action Requested:
Transfer $3,000 from Midlothian District Improvement Fund to the School Board to upgrade the
sound system at James River High School Theatre.
Summary_ of Information:
Mr. Barber has requested the Board to transfer $3,000 from the Midlothian District Improvement
Fund to the School Board to be used for upgrading the sound system in the James River High School
theatre, to include new microphones, mixers and speakers. The County is legally authorized to
appropriate funds to the School Board to make capital improvements to County property.
The unaudited balance in the Midlothian District Improvement Fund account is $69,921; approval
of uses totaling $10,120 will leave a balance of $59,801.
C, ' ~,?\'Cu.'~' ~"~ ~ Title:
Preparer: ~! :~
Rebecca T. Dickson
Attachments: I Yes [] No
Director, Budget and Management
0421:46490.1
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County can
legally consider your request. Virginia law places substantial restrictions on the
authority of the County to give public funds, such as District Improvement Funds,
to private persons or organizations and these restrictions may preclude the
County's Board of Supervisors from even considering your request.
What is the name of the applicant (person
or organization) making this funding
request?
John B. Titus, Principal
If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.)
James River High School
What is the amount of funding you are
seeking?
$6000.00
Describe in detail the funding request and
how the money, if approved, will be spent. Upgrade the sound system
in James River High School theatre, including new microphones, mixers and
speakers making it more accessible and 'useable for school productions,
assemblies and programs and for general community use.
Se
Is any County Department involved in
the project, event or program for which
you are seeking funds?
No
o
If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding? Fine/Performing Arts, Senior
Class
If applicant is an organization, answer
the following:
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
Yes No X
Yes ~ No
Yes g No
What is the address of the applicant
making this funding request?
3700 James River Road
Midlothian, Va. 23113
378-2420
379-2695 Fax
jtitus~chesterfield.k 12.va.us
What is the telephone number, fax
number, e-mail address of the applicant?
Signature of applicant. If you are signing
on behalf of an organization you must be
the president, vice-president, chairman
or vice-chairman o~rganization.
Signat~~
Title (if signing on behalf of an organization)
Printed Name
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of Z
AGENDA
Meeting Date: October 13, t999
Item Number: 8.C.22.d.
Subject:
Transfer $5,000 from the Bermuda District Improvement Fund to the School Board
to Purchase and Install Playground Equipment at EcoffElementary School
County Administrator's Comments:
Board Action Request(~/ed:
Transfer $5,000 from the Bermuda District Improvement Fund to the School Board to purchase and
install playground equipment at EcoffElementary School.
Summary_ of Information:
Supervisor McHale requests the Board to transfer $5,000 from the Bermuda District Improvement
Fund to the School Board to purchase and install playground equipment at EcoffElementary School.
The EcoffElementary School PTA contacted Mr. McHale and requested a donation from the County
to help the PTA purchase new playground equipment for the school. The County is not legally
authorized to give money to private organizations like the PTA but the County can give money to
the School Board to make capital improvements on County property.
The unaudited balance in the Bermuda District Improvement Fund account is $36,416; approval of
uses totaling $5,350 will leave a balance of $31,066.
Rebecca T. Dickson
Attachanents: I Yes [] No
Title:
Director, Budget and Management
0421:46497.1
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can consider
a request for funding with District Improvement Funds. Completing and signing this
form does not mean that you will receive funding or that the County can legally
consider your request. Virginia law places substantial restrictions on the authority of
the County to give public funds, such as District Improvement Funds, to private
persons or organizations and these restrictions may preclude the County's Board of
Supervisors from even considering your request.
What is the name of the applicant (person
or organization) making this funding
request?
If an organization is the applicant, what is
the nature and purpose of the organization?'
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.) 'T~
What is the amount of funding you are
seeking?
Describe in detail the funding request and
how the money, if approved, will be spent.
Is any County Department involved in the
project, event or program for which
you are seeking funds?
If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding?
0407:23380.1
Page 2
If applicant is an organization, answer the
following:
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
· Yes No
Yes ~.- No
Yes ..-" No
What is the address of the applicant
making this funding request?
What is the telephone number, fax number,(~li'O~) 7~"" ~l~'~'
e-mail address of the applicant?
Signature of applicant. If you are signing on
behalf of an organization you must be the
president, vice-president, chairman or vice-
chairman of the organization.
~ig(~ature- -
Title (if signing on behalf of an organization)
Printed Name
0407:23380.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 3_ of 2
AGENDA
Meeting Date: October 13, 1999
Item Number: 8.C. 22.e.
Subject:
Transfer a total of $23,500 from the Dale, Midlothian, Clover Hill and Matoaca District
Improvement Funds to the Parks and Recreation Department to Obtain Additional Gym Space for
the County's Basketball Programs
County Administrator's Comments:
Board Action Requested:
Transfer a total of $23,500 from the Dale, Midlothian, Clover Hill and Matoaca District Improvement
Funds to the Parks and Recreation Department to obtain additional gym space for the County's
basketball programs.
Summary_ of Information:
Supervisors Daniel, Barber, Warren and Humphrey have requested that a total of $23,500 be
transferred from the Dale, Midlothian, Clover Hill and Matoaca District Improvement Funds to the
Parks and Recreation Department to obtain additional gym space for the County's basketball
programs. The space which has been used in the past for the program is not adequate for the
expanded 1999-2000 program. Parks and Recreation will use the funds to pay the utility and
janitorial costs of using additional County school gyms and to rent private gym space. Parks and
Recreation may also rent space from the Richmond school system if necessary. The supervisors listed
above request that the funds be transferred as follows:
Midlothian $7,000
Clover Hill $7,000
Matoaca $7,000
Dale $2,500
The unaudited balance in the Midlothian District Improvement Fund is $69,921; approval of uses
totaling $10,120 will leave a balance of $59,801.
The unaudited balance in the Clover Hill District hnprovement Fund is $129,910; approval of uses
totaling $7,000 will leave a balance of $122,910.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
The unaudited balance in the Matoaca District Improvement Fund is $68,096; approval of uses
totaling $7,652 will leave a balance of $60,444.
The unaudited balance in the Dale District Improvement Fund is $68,102; approval of uses totaling
$7,654 will leave a balance of $60,448.
Preparer:
Rebecca T. Dickson
Attachments: · Yes [] No
Title: Director, Budget and Management
042q :40227. q
THREE CENT ROAD FUND
APPLICATION
This application must be completed and signed before the County can consider
a request for funding with Three Cent Road Funds. Completing and signing this form
does not mean that you will receive funding or that the County can legally consider
your request. Virginia law places substantial restrictions on the authority of the
County to give public funds, such as Three Cent Road Funds, to private persons or
organizations and these restrictions may preclude the County's Board of Supervisors
from even considering your request.
What is the name of the applicant (person
or organization) making this funding
request?
If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.) ~ ,~~
m
What is the amount of funding you are
seeking?
Describe in detail the funding request and
how the money, if approved, will be Snent.
Is any County Department involved in the
project, event or program for which
you are seeking funds?
If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding?
0407:23380.1
Page
If applicant is an organization, answer the
following:
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
Yes No
Yes ~ No
Yes No
What is the address of the applicant
making this funding request?
What is the telephone number, fax number,
e-mail address of the applicant?
Signature of applicant. If you are signing on
behalf of an organization you must be the
president, vice-president, chairman or vice-
chairman of the organization.
Signature ~ ~
~ehalf of an
Title organization)
(if signing
Printed Name
0407:23380.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999
Item Number: 8. c. 23.
Subject:
Initiate a Conditional Use for a Two Family Dwelling at 14512 Woodland Hill Drive
County_ Administrator's Comments:
County_ Administrator:
Board Action Requested:
That the Board of Supervisors
Drive.
Summary_ of information:
initiate a conditional use for a two family dwelling at 14512 Woodland Hill
Mr. McHale, Bermuda District Supervisor, requests that the Board of Supervisors initiate a conditional use
request on behalf of Earl and Kaye Yarbrough for a two family dwelling.
The Yarbrough's submitted a plan for review for a new house to the County which included a finished
basement with a kitchen, living and sleeping area. The applicants subsequently decided not to finish the
basement and County staff approved the building plans as a single family dwelling.
During construction of the home, the applicant resubmitted plans to finish the basement. These plans, which
included a separate living quarters for a family member, requires a conditional use for a two family dwelling
in this single family zoning district.
The Yarbrough's claim they should have been told about this earlier - before construction of the home began
- and they would have redesigned the home to comply with zoning requirements. They request Chesterfield
County to initiate the necessary zoning application.
The fee for this use would have been $1325.00.
Preparer: ~
Thomas E. Jacobs/on/ '
Title: Director of Planning
(2:DATA/AGENDA/1999/oct 1399.2/gok
Attachments:
~'-] Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meeting Date: October 13, 1999
Item Number: s. ¢. 24.
Subject:
Refer Zoning Ordinance Amendment Relating to Residential Uses in C-3, C-4 and C-$ Districts to Planning
Commission and Set the Board Public Hearing
County_ Administrator's Comments:
County_ Administrator: ~ ~
Board Action Requested:
Planning staff recommends the attached proposed ordinance amendment relating to townhouse and
multifamily uses in C-3 through C-5 Districts be referred to the Planning Commission for public hearing and
the Board of Supervisors set their public hearing for November 23, 1999.
Summary_ of information:
The Board of Zoning Appeals, has determined the Zoning Ordinance allows multifamily and townhouse
residential uses in mixed use projects of 25 acres or more under certain conditions.
Prior to that opinion, staff had interpreted that townhouse and multifamily uses must comply with the R-TH
and R-MF requirements, therefore, each individual project must have 10 acres for R-TH uses and 20 acres
for R-IMF uses. The Ordinance also requires that residential uses can occupy no more than 30% of the
project; therefore, multifamily use would require a total project area of 67 acres and townhouse use would
require 34 acres.
Given the Board of Zoning Appeals ruling, it is recommended that a Zoning Ordinance amendment (see
attached) be considered to clarify these required project acreage. Several projects have been constructed,
such as Waterford and Bellgrade, which are consistent with these larger project acreage.
The 25 acre threshold, established by the Board of Zoning Appeals, may allow apartments and townhouses
in narrowcom~ner~l~ __ /~ _:°rrid°rs' which is not a suitable residential use.
Preparer: ~ Title: Director of Planning
Thomas E. Jacobsofl.~ C:DATA/AGENDA/1999/oct1399.1/gok
Attachments:
Yes ~] No
AN ORDINANCE TO AMEND THE
CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY AMENDING AND RE-ENACTING
SECTION 19-159 RELATING TO ZONING
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) 7hat Section 19-159 of the Code of the Coun_ty qf Chester_field, 1997, as amended,
is amended and re-enacted to read as follows:
Sec. 19-159.Uses permitted with certain restrictions.
The following uses shall be permitted in the C-3 District subject to compliance with the
following conditions and other applicable standards of this chapter. If the following restrictions
cannot be met, these uses may be allowed by conditional use, subject to the provisions of section
19-13:
OOO
(j) Residential multifamily and townhouses, provided that:
(1)
No more than 30 percent of the gross acreage of any project may be used for
R-MF or R-TH uses. Such uses shall be incorporated into an integrated
schematic plan.
(2)
No such residential uses shall be permitted until the following requirements
are satisfied:
Construction has begun on a minimum of 50 percent of the gross site
area devoted to nonresidential uses;
· trey &i-e tu~.arcu iii pi' eCtS ut =; acres u, ,,,u,,, ,,tu The minimum
size for a project incorporating R-TH uses is 34 gross acres, while the
minimum size for a project incorporating R-MF uses is 67 gross acres;
and
Such uses comply with the requirements of the R-TH District or the
R-MF Zoning District, except that densities for multifamily uses may
be increased to 14 units per acre.
000
(2) ?hat this ordinance shall become eJfective immediately upon adoption.
1918:46370.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page :[ of 2.
Meeting Date: October 13, 1999
Item Number: 9.
Subject:
Consideration of Claim of Carlos Brown
Board Action Reque e~d:
Deny the Claim of Carlos Brown
Summary_ of Information:
Carlos V. Brown has made a claim against Chesterfield County and Police Officer Jeffrey
Kencitzski in the amount of $600,000 arising out of Officer Kencitzski's arrest of Brown in
February, 1998 for possession with the intent to distribute cocaine; possession of a pistol while in
possession of cocaine; and possession of marijuana.
Officer Kencitzski stopped Brown on the night of February 26, 1998 on Jefferson Davis
Highway after having observed Brown operating his car on Dundas Road with his rear license plate
inadequately lighted. When he first approached Brown's car, Officer Kencitzski observed what he
believed to be a hand-rolled marijuana cigarette inside the car near the ashtray. Brown exited the
car at Officer Kencitzski's request and the Officer showed Brown the unilluminated rear license
plate. Brown then began to act nervously and Officer Kencitzski became suapicious that Brown was
involved in illegal activity. The Officer asked Brown if he had any drugs On his person and Brown
immediately began walking rapidly away. Brown then thrust his hands into me front of his pants
as if reaching for a weapon. Fearing for his safety, Officer Kencitzski grabbed Brown and restrained
Steven L. Micas 0505:46525.
Attachments: II~'Yes V1 No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Summary_ of Information:
him. Brown then admitted that he had a bag of marijuana hidden in his pants. Officer Kencitzski
placed Brown under arrest and radioed for a K-9 unit to assist in searching Brown's vehicle for
additional drugs. During the search, police found a .380 caliber colt pistol and a large bag of crack
cocaine under the front seat of Brown's car.
Brown was convicted of possessing marijuana in the Chesterfield courts, but before he could
be tried on the weapon and cocaine charges, the cases were transferred to federal court by federal
authorities pursuant to Project Exile, a federal law enforcement program which allows federal courts
to prosecute drug cases when weapons are involved. The federal judge dismissed the charges against
Brown based on an incomplete and incorrect recitation of the facts surrounding the search, which
led the Judge to conclude that the search and arrest were improper. Brown then made this claim,
contending that he was falsely arrested and illegally searched. The Police Department's Office of
Professional Standards and the County Attorney's Office have both investigated this claim and
believe that Officer Kencinzski lawfully arrested and searched Brown. Accordingly, staff
recommends that Brown's claim be denied.
A copy of Brown's claim is attached.
0505:46525.1
BRADFORD f~ JOHNSON
ROBERT E. WALKER, JR.
KATINA D. CLARKE
JOrlI SON & WALKEIP.C.
ATTORNEYS AT LAW
217 West Broad Street
Richmond, Virginia 23220
804-780-2889., 800-973-7696., Fax 804-780-3146
August 30, 1999
Stylian P. Parthemos
Senior Assistant County Attorney
County of Chesterfield, Virginia
P.O. Box 40
9901 Lod Road, St. 503
Chesterfield, Virginia 23832-0040
RE: Carlos Brown
Dear Sir:
Thank you for your letter of August 26, 1999. Accordingly, please accept this letter as a claim
pursuant to § 15.1-554 of the Code of Virginia of 1950, as amended. The pertinent facts are as
follows:
On or about February 26, 1998 in Chesterfield County, Carlos Brown was stopped by a
Chesterfield County Police Officer. He was charged and convicted of two misdemeanors in the
Chesterfield General Distdct Court on April 30, 1998 and sentenced to 30 days on the
misdemeanor marijuana charge and 12 months in jail with 1 month suspended on the
misdemeanor concealed weapons charge. Although Mr. Brown timely appealed the conviction,
he served approximately I ~ months in jail before he was released. Further, a felony drug
charge was handed down by the grand jury in July 1998 stemming from the same incident that
occurred in February 1998. He was arrested on that charge and released pending his trial. The
tdal in Chesterfield never occurred. All charges in Chesterfield were nolle prossed on December
16, 1998 and Mr. Brown was immediately arrested by agents of The United States under
Project Exile. Curiously, he had been indicted by the U.S. on April 9, 1998 for violation of seven
federal laws under Project Exile even though he was indicted on July 20, 1998 in Chesterfield by
the grand jury as stated above for the same charges. In short, Chesterfield County prosecuted
Mr. Brown on April 30, 1998 in the general district court for the two misdemeanors when he
already had been indicted by the U.S. on April 9th, including a federal charge that he had not
been indicted for in Chesterfield but stemmed from the February 26, 1998 arrest.
On February 17, 1999, a motion to suppress the evidence was heard before the Honorable
Richard Williams in the U.S. District Court in Richmond. The motion was granted on February
23, 1999 and consequently, all charges were dismissed. Immediately after the charges were
dismissed, Officer J.A. Kencitzski did maliciously and without concern for the consequences
secured additional warrants on Mr. Brown, charging him with the exact offenses in violation of
the existing statutes.
We aver that the conduct of Officer J. A. Kencitzski constituted a violation of several federal
constitutional protections as well as some county and state laws. Also, we feel that his acts
were condoned by and he was acting under color of state and county authority.
Because of Officer Kencitzski conduct throughout his encounter with Mr. Brown this firm is
willing to settle this matter for $600,000. I have enclosed a copy of Judge Williams decision so
that you may get a clearer picture of this overt abuse of power and the federal courts concern
about the officer's misconduct, prior to accepting or denying this claim.
Contact me when this case is ready for discussion.
Bradford F. Johnson, Esquire
cc: Carlos Brown
Enc.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page i of ~
Meetin Date: October 13, 1999
Item Number: 10.^.
Report On:
Developer Water and Sewer Contracts
Background:
The Board of Supervisors has authorized the County Administrator to
execute water and/or sewer contracts between the County and the
Developer where there are no County funds involved.
The report is submitted to the Board members as information.
Summary of Information:
The following water and sewer contracts were executed by the County
Administrator:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
County Administrator:
Attachments:
98-0156
Union Branch Baptist Church
11521 River Road
Union Branch Baptist Church
Shoosmith Brothers Construction Company, Inc.
Water Improvements -
$7,469.00
Matoaca
Prepared By:
Yes
No
Agenda Item
October 13,
Page 2
1999
o
o
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
98-0404
Goodwill at Hull Street and Castle Rock Road
Sauer Properties Incorporated
William M. Harmon Contractors
Water Improvements -
Matoaca
$7,740.00
99-0051
Rosemont Section G
Rosemont Associates
Excalibur Construction Corporation
Water Improvements -
Wastewater Improvements -
Midlothian
$58,900.00
$98,607.50
99-0055
White Tire at Coach Road
White Real Estate Group, LLC
Bookman Construction Company
Water Improvements -
Wastewater Improvements -
Bermuda
$13,100.00
$6,000.00
99-0142
ABB Building at Waterford
Wells Reit, LLC-VA I
Castle Equipment Corporation
Water Improvements -
Wastewater Improvements -
Clover Hill
$28,069.00
$6,253.75
Agenda Item
October 13, 1999
Page 3
o
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
99-0250
Court Square Phase III
Court Square Incorporated
William M. Harmon Contractors
Water Improvements -
Dale
$13,680.00
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999
Item Number: 10.~.
Su~ect:
Status of General Fund Balance, Reserve for Future Capital Projects,
District Improvement Fund, and Lease Purchases
County Administrator's Commen~:
County Administrator:
Board Action Requested:
Summary of Information:
Preparer: ~7/~ ~ ~/~/~
~//~ La~e B. Rams~
Attachments: Yes ~ No
Title: County Administrator
,'...,04
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
October 7, 1999
BOARD
MEETING
DATE
DESCRIPTION
AMOUNT
BALANCE
07/01/99
FY2000 Budgeted Beginning Fund
Balance *
$28,440,900
* Pending audit results.
Board
Meeting
Date
"~ CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
TRADITIONALLY FUNDED BY DEBT
October 7, 1999
Description
Amount
FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999
4/28/99
FY2000 Budgeted Addition
8,034,500
4/28/99
FY2000 Capital Projects
(7,120,900)
8/25/99
Transfer to LaPrade Library Project for
construction
(150,000)
9/17/99
Partial Release of designation for Henricus Land
Purchase based on final gram award
104,425
Balance
8,650,602
1,529,702
1,379,702
1,484,127
DISTRICT IMPROVEMENT FUNDS
October 7, 1999
District
Prior Years FY2000
Carry Over* Appropriation
Funds Used
Balance
Bermuda $19,428 $38,500 $21,513
Clover Hill 108,410 38,500 17,000
Dale 41,494 38,500 11,891
Matoaca 53,542 38,500 23,946
Midlothian 100,906 38,500 69,485
County Wide 0 13,500 0
36,415.72
129,909.61
68,102.16
68,096.20
69,921.20
13,500.00
*Pending outcome of audit results
Prepared by
Accounting Department
September 30, 1999
Date
Began
12/88
Description
SCHEDULE OF CAPITALIZED LEASE PURCHASES
APPROVED AND EXECUTED
Airport State Police
Hangar Additions
County Warehouse
Total
* 12/93 Real Property Lease/
Purchase
09/96
04/99
School Technical Center Printing Press
Public Facility Lease
Juvenile Courts Project
Original
Amount
$128,800
331,200
460,000
17,510,000
80,649
16,100,000
Date
Ends
12/00
12/01
11/99
11/19
Outstanding
Balance
09/30/99
$ 22,524
57,918
80,442
5,905,000
263
16,100,000
TOTAL APPROVED
AND EXECUTED
$34,150,649
$22,085,705
PENDING EXECUTION
None
*Second Refunding of Certificates of Participation, Series 1985
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of
Meeting Date: October 13, 1999
Item Number: 11.
Subject:
CLOSED SESSION
Coun _ty Administrator's Comments:
Board Action Requ st~ed:
Summary_ of Information:
Closed session pursuant to § 2.1-344A.7., Code of Virginia, 1950, as amended, to discuss probable
litigation requiring legal advice by counsel involving a claim for $600,000 by Carlos Brown.
Preparer: ~)~ ~~~~
' ~t~wen L ~lica%
Attachments: [] Yes · ffi No
Title: County Attorney
0505:46496.1
I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999
Item Number: ]_5. ^.
Subject:
Resolution Recognizing October 14, 1999 as "Christmas Mother Day"
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Mrs. Barbara McHale has been elected Christmas Mother for 1999.
be present at the meeting to accept the resolution.
She will
Lisa H. Elko
Attachments: XYes
No
Title:
Clerk to the Board
RECOGNIZING OCTOBER 14, 1999 AS "CHRISTMAS MOTHER DAY~
WHEREAS, most families in Chesterfield County enjoy peace and
happiness during the Christmas holidays; and
WHEREAS, there are many, including children, the elderly and
the less fortunate, who do not have the means to enjoy this special
time of year; and
WHEREAS, the Chesterfield/Colonial Heights Christmas Committee
has successfully provided food, gifts, and clothing to many of our
citizens in the past; and
WHEREAS, Mrs. Barbara McHale has been elected Christmas Mother
for 1998 and requests support of all the citizens of the County to
ensure that those less fortunate may enjoy this special season of
the year.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors publicly recognizes October 14, 1999 as
"Christmas Mother Day" and urges all citizens of Chesterfield
County to support this worthy endeavor.
AND, BE IT FURTHER RESOLVED, that the Board of Supervisors
publicly commends the Christmas Committee for their very successful
efforts in past years and extends best wishes for a successful 1999
season.
AND, BE IT FURTHER RESOLVED, that a copy of this resolution be
presented to Mrs. McHale and that this resolution be permanently
recorded among the papers of this Board of Supervisors of
Chesterfield County, Virginia.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page
Date: October 13, 1999
Item Number:
15.B.
Subject:
Resolution Recognizing the Former John Marshall High School Corps of Cadets
County_ Administrator's Comments;
County/tdtninistrator~~_~~
Board Action Requested;
Adoption of attached Resolution
Mr. Daniel requested that the attached Resolution be adopted.
In recognition of former John Marshall High School Corps of Cadets who fought in the nation's wars
since World War II, 76 of whom paid the ultimate sacrifice. These cadets distinguished themselves in war and
peace, earning recognition from President Dwight D. Eisenhower, Sir Winston Churchill and many others.
Attachments: Yes ~ No
Director, Public Affair~
RECOGNIZING THE FORMER OLD JOHN MARSHALL HIGH SCHOOL
CORPS OF CADETS
WHEREAS, the Old John Marshall High School Corps of Cadets was
established in Richmond, Virginia in 1915 by the Richmond City School
Board; and
WHEREAS, this Corps of Cadets produced many recognized leaders,
including U.S. Senator Harry F. Bird, Jr.; Representative Norman
Sisisky; Chesterfield County Board of Supervisors Chairman Harry G.
Daniel; four mayors of Richmond; several members of the city council;
several generals and admirals; a Medal of Honor winner; a winner of the
Distinguished Service Cross and two winners of the Navy Cross; judges;
doctors; corporate CEOs; and other noteworthy individuals; and
WHEREAS, members of this exemplary band of young men fought in
each of the nation's wars since World War I (World War II, Korea and
Vietnam), and seventy-six cadets went on to make the ultimate sacrifice
for their nation; and
WHEREAS, these young men committed themselves to "Duty, Honor,
Country" and have distinguished themselves in war and peace, earning
recognition from President Dwight D. Eisenhower, Sir Winston Churchill
and many others; and
WHEREAS, the nation reveres the memory of such men, including this
year on November 11 as we celebrate Veterans' Day; and
WHEREAS, Chesterfield County recognizes with pride and respect the
long and illustrious history of the Old John Marshall High School Corps
of Cadets.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield Board of
Supervisors expresses its gratitude to the Old John Marshall High
School Corps of Cadets, and recognizes the special place this Corps
holds in the history of Virginia and the nation.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999
Item Number: :[5. C.
Subject:
Resolution Recognizing October 1999 as'~omestic Violence Awareness
Month"
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Chesterfield County Domestic Violence Resource Center and County
Domestic Violence Staff request the Board to proclaim October 1999 as
'~omestic Violence Awareness Month."
Summary of Information:
Domestic Violence/Sexual Assault Awareness Month is observed in
Chesterfield and Nationwide as a gesture to draw attention to the reality
of violence in the home and to the work being done to end this violence.
Activities throughout the month remember those who have lost their lives as
a result of domestic violence, celebrate those who have survived, and to
support those who work all year to provide safety and support for victims
and their children.
Chesterfield County is working Together Against Violence with initiatives
that strive to build a coordinated community response to domestic violence.
Preparer:
Glen R. Peterson
Title:Director, Community Corrections Services
Attachments:
Yes
No
RECOGNIZING OCTOBER 1999 AS DOMESTIC VIOLENCE AWARENESS MONTH
WHEREAS, violence in the home continues as a major social
problem affecting all members of the family and community; and
WHEREAS, Chesterfield County is committed to supporting the
well being of families by advocating for intervention and
prevention activities that decrease the incidents of domestic
violence; and
WHEREAS, we understand the problems of domestic violence cross
all economic, racial and societal barriers and are supported by
societal indifference; and
WHEREAS, the crime of domestic violence violates an
individual's privacy, dignity, security and humanity due to
systematic use of physical, emotional, sexual, psychological and
economic control and abuse; and
WHEREAS, the impact of domestic violence is wide ranging,
directly affecting women, men, and their children and our community
as a whole; and
WHEREAS, only a coordinated and integrated effort which
obtains a commitment from all elements of the community to share
responsibility in the fight against domestic violence will put an
end to the horrific crime.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors recognizes the month of October 1999 as
"Domestic Violence Awareness Month" and urges all citizens to
actively support the efforts of the Chesterfield County Domestic
Violence Resource Center, the Domestic Violence Task Force and our
local domestic violence service providers in working towards the
elimination of domestic violence in our community.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~ Date:
October 13, 1999
Item Number:
15 .D.
Subject:
Recognizing Richard "Ricky" B. Franklin, Jr., Keith Robert Bachman, Hunter
Davidson Hanger and James I. Maher all from Troop 890, Sponsored by The
Brandermill Church Upon Attaining Rank of Eagle Scout
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolutions.
Summary of Information:
Staff has received requests for the Board to adopt resolutions recognizing
Mr. Franklin, Mr. Bachman, Mr. Hanger and Mr. Maher all from Troop 890 upon
attaining rank of Eagle Scout. Ail will be present at the meeting,
accompanied by members of their family, to accept the resolutions.
Clover Hill District
Richard "Ricky" B. Franklin
Parents: Rick & Kathy
Keith Robert Bachman
Parents: Mike & Chris
Matoaca District
Hunter Davidson Hanger
Parents: Harry & Elaine
James I. Maher
Parents: Jim & Judith
Preparer: ~'~'~--~~
Lisa H. Elko
Attachments:
Ycs
Title:
No
Clerk to the Board
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and living
up to the Scout Oath and Law; and
WHEREAS, Mr. Richard B. Franklin, Jr., Troop 890, sponsared by
The Brandermill Church, has accomplished those high standards of
commitment and has reached the long-sought goal of Eagle Scout
which is received by less than two percent of those individuals
entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning
the lessons of responsible citizenship, and priding himself on the
great accomplishments of his Country, Ricky is indeed a member of
a new generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to Mr.
Richard B. Franklin, Jr. and acknowledges the good fortune of the
County to have such an outstanding young man as one of its
citizens.
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and living
up to the Scout Oath and Law; and
WHEREAS, Mr. Keith Robert Bachman, Troop 890, sponsored by The
Brandermill Church, has accomplished those high standards of
commitment and has reached the long-sought goal of Eagle Scout
which is received by less than two percent of those individuals
entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning
the lessons of responsible citizenship, and priding himself on the
great accomplishments of his Country, Keith is indeed a member of
a new generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to Mr.
Keith Robert Bachman and acknowledges the good fortune of the
County to have such an outstanding young man as one of its
citizens.
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and living
up to the Scout Oath and Law; and
WHEREAS, Mr. Hunter Davidson Hanger, Troop 890, sponsored by
The Brandermill Church, has accomplished those high standards of
commitment and has reached the long-sought goal of Eagle Scout
which is received by less than two percent of those individuals
entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning
the lessons of responsible citizenship, and priding himself on the
great accomplishments of his Country, Hunter is indeed a member of
a new generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations' to Mr.
Hunter Davidson Hanger and acknowledges the good fortune of the
County to have such an outstanding young man as one of its
citizens.
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and living
up to the Scout Oath and Law; and
WHEREAS, Mr. James I. Maher, Troop 890, sponsored by The
Brandermill Church, has accomplished those high standards of
commitment and has reached the long-sought goal of Eagle Scout
which is received by less than two percent of those individuals
entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning
the lessons of responsible citizenship, and priding himself on the
great accomplishments of his Country, James is indeed a member of
a new generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to Mr.
James I. Maher and acknowledges the good fortune of the County to
have such an outstanding young man as one of its citizens.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page I of 1
AGENDA
Meeting Date: October 13, 1999
Item Number: 16.A.
Subject:
Public Hearing to Consider Proposed Amendments to the Subdivision and Zoning Ordinance
Updating References to State Law to Reflect the Recodification of Title 15.2 of the Virginia Code
County Administrator's Comments:
Board Action eq :
Approve the attached ordinance updating references to state law to reflect the recodification of Title
15.2 of the Virginia Code.
Summary_ of Information:
Last year, the General Assembly recodified Title 15.1 of The Virginia Code, dealing with localities,
into a new Title 15.2. Several of the subdivision ordinance and zoning ordinance provisions in the
Chesterfield County Code reference state law provisions previously contained in Title 15.1 which
need to be converted to Title 15.2 references. The attached ordinance updates these state law
references. None of the proposed changes would substantively change the County Code in any way.
At its February 10, 1999 meeting, the Board referred these amendments to the Planning Commission
for their consideration and recommendation. The Planning Commission considered the amendments
at its April 20, 1999 meeting, and recommends approval. The Board scheduled a public hearing for
today to consider the proposed amendments. Staff recommends that the Board approve the
amendments.
Attachments: · Yes [] No
Title: County Attorney 2018:46580.1
I '
AN ORDINANCE TO AMEND THE
CODE OF THE COUNTY OF CHESTERFIELD, 1997,
AS AtMENDED, BY AMENDING SECTIONS 17-2, 17-61, 19-1, 19-22,
19-45, 19-53, 19-233, 19-238 and 19-301 TO UPDATE REFERENCES
IN THOSE SECTIONS TO TITLE 15.1 OF THE VIRGINIA CODE
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 17-2, 17-61, 19-1, 19-22, 19-45, 19-53, 19-233, 19-238 and 19-301
of the Code of the Count_ of Chesterfield, 1997, as amended, are amended and reenacted to read
as follows:
Sec. 17-2. Definitions.
In the construction of this chapter, the definitions contained in this section shall be observed
and applied, except when the context clearly indicates otherwise:
ooo
General plan: The plan delineated by Code of Virginia, § 15.1-466.1 ~.
ooo
Sec. 17-61. Conformity to applicable rules and regulations.
In addition to the design standards established herein, all subdivision plats shall comply with
the following laws, ordinances, roles and regulations as they may be applicable:
(1) The provisions of Code of Virginia, tit. ,.,. ,, ~,,. ~ ~, ai~. 7 15.2. ch. 22. art.
6[§ ..... ~ ]
_ ,.,. ,--,,,_, 15.2-2240 et seq..
ooo
Sec. 19-1. Purpose of chapter.
The purpose of this chapter is to promote the health, safety, convenience and general welfare
of the public and to accomplish the objectives of Code of Virginia, §§ 15.1-427 ~ and
15. I-4~,9 15.2-2283. To these ends, this chapter is designed:
ooo
0505:43644.1 1
Sec. 19-22. Certiorari to review decision of board of zoning appeals.
Any person or persons jointly or severally aggrieved by any decision of the board of zoning
appeals, or any aggrieved taxpayer or any officer, department, board or bureau of the county may
present to the circuit court of the county a petition specifying the grounds on which aggrieved within
30 days ager the filing of the decision in the office of the board of zoning appeals in accordance with
the provisions of Code of Virginia, § ,~. ~--,,, 15,2-2314.
OOO
Sec. 19-45. Designation of historic districts, landmarks and landmark sites.
Pursuant to Code of Virginia, §§ -13:-1-489 ~ and 15. I-5C3.2 ~, the board
of supervisors shall have the authority to (1) designate landmarks and landmark sites having an
important historical, architectural, archaeological or cultural interest; (2) establish historic districts
within the county containing one or more buildings or places in which historic events occurred or
having special public value because of notable architectural, archaeological or other features relating
to the cultural or artistic heritage of the county, of such significance as to warrant conservation and
preservation; and (3) establish areas of unique architectural value located within designated
conservation, rehabilitation or redevelopment districts.
OOO
Sec. 19-53. Appeal from decision of the board of supervisors.
Any aggrieved property owner shall have the right to appeal any final decision of the board
of supervisors pursuant to this division to the circuit court within 30 days, in conformity with Code
of Virginia § '~l j.~-.,,,.," ~'~'. 2 15.2-2306.
OOO
Sec. 19-233. Resource management area regulations.
Any use, development or redevelopment of land shall meet the following performance criteria:
(d)
OOO
Stormwater runoff shall be controlled to achieve the following:
(2)
000
The following stormwater management options shall be considered to comply
with the requirements of subsection (d)(1):
0505:43644.1
000
Compliance with a locally adopted regional stormwater management
program incorporating pro rata share payments pursuant to the
authority provided in Code of Virginia, § 15.1-466 15.2-2243, that
achieves equivalent water quality protection.
000
Sec. 19-238. Development regulations.
Any use, development or redevelopment of land in the Upper Swift Creek Watershed shall
meet the following performance criteria:
000
(d) (1) Stormwater runoff shall be controlled to achieve the following:
000
(2)
The following stormwater management options shall be considered to comply
with the requirements of subsection (d)(1):
000
bo
Compliance with a locally adopted regional stormwater management
program incorporating pro rata share payments pursuant to the
authority provided in Code of Virginia, § 15.1-466, ~ that
achieves equivalent water quality protection.
000
Sec. 19-301. Definitions.
For the purposes of this chapter, the following words and phrases shall have the following
meanings:
000
Comprehensive plan: The comprehensive plan adopted pursuant to Code of Virginia, tit.
-}Svt-rctmH-, ~ [§ 15.1-427 ~ et seq.], particularly Code of Virginia, § 15.1-446. I
0505:43644.1
ooo
(2) That this ordinance shall become effective immediately upon adoption.
0505:43644.1
4
Richmond, Virginia 23293-0001
Adve~ising Affidavi~
(Th~s ~s not a bill. P~e~se pay from invoice}
CHE D BO~ OF SUPERV[$ORS
ATTN LISA E~O
P O BOX 40
CHESTERFIELD VA 238324)040
220806
10/06/1999
Code
10/06/19 121
TAKE NOT~CETAKE NOTICE THAT THE BOARD
2.00 x 14.00 259.36
ATTACH
HERE
Richmond Newspapers, Inc.
Publisher of
THE RICHMOND TIMES-DiSPATCH
This is to certify that the attached TAKE NOTICETAKE ?OTIC
was published bY Richmond Newspapers, Inc. in the City of
Richmond, state of Virginia, on th~ fci~lowing dates:
09/2911999 10/06/1999
The first insertion being given.,.
Sworn to and subscribed before
N°tary Public
State of Virginia
City of Richmond
My Commi~ion expires 03/31/0~
09/29/1999
THIS IS NOT A BILL. PLEASE pAy FROM INVOICE. THANK YoU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: October 13, 1999
Item Number: 16.B.
Subject:
Public Hearing to Consider Amending § 6-26 of the County Code to Require Refunding Excess
Business License Taxes Collected By Motor Vehicle Dealers
County Administrator's Comments:
County Administrator~/~
Board Action Requested:
Adopt amendment to §6-26 of the County Code
Summary of information:
Currently, the State Code permits motor vehicle dealers to separately state the amount of
business tax applicable to each sale of a motor vehicle and add that tax to the purchase price of a
vehicle. Over the years, many dealers in the state incorrectly calculated the tax resulting in an
overcharge to the consumer which is neither refunded to the purchaser nor submitted to the locality
as gross receipts tax. Accordingly, the 1999 General Assembly adopted § 58.1-3734(B) of the Code
of Virginia allowing localities to require by ordinance that motor vehicle dealers who collect taxes
in this manner to refund excess business license taxes collected from purchasers. In Chesterfield, the
Commissioner of Revenue audited motor vehicle dealers in the County approximately 10 years ago
and discovered many discrepancies in the calculation of the tax which we believe have already
corrected most '~over billing" situations. For that reason, we do not expect this ordinance to have
a significant impact on car purchasers in the County. Nevertheless, to the extent any confusion still
remains, the ordinance will provide clear direction to motor vehicle dealers. At its June 23 work
session, the Board requested staff to set a public hearing for October 13, 1999 to consider an
ordinance to provide for refunds of excess taxes collected.
Preparer:
Attachments: · Yes [] No
Title:
County Attorney
06140 8):46~ 02.1 (4~q 0~.~)
AN ORDINANCE TO AMEND THE CODE OF THE
COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY
AMENDING AND RE-ENACTING SECTION 6-26 RELATING
TO THE COLLECTION OF BUSINESS LICENSE TAX BY
MOTOR VEHICLE DEALERS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) 7hat Section 6-26 of the Code qf the Count_ o_f Chesterfield, 1997, as amended,, is'
amended and re-enacted to read asJbllows:
Sec. 6-26. Retail merchants.
(a)
(b)
(c)
(d)
Every retail merchant shall pay a license tax of $0.20 per $100.00 of base year gross
receipts.
If goods, wares and merchandise not belonging to a retail merchant are offered for sale by
the retail merchant or by any other person at the retail merchant's place of business, such
retail merchant shall obtain a license as a commission merchant as provided in section
6-32. Such retail merchant, however, may elect to include the total gross receipts from the
sale of all goods, wares and merchandise not belonging to him in the base year gross
receipts for his retail merchant license in lieu of obtaining a commission merchant license.
Every person who sells merchandise by means of a coin-operated machine or device shall
pay the retail merchant's license tax prescribed in subsection (a) of this section. All such
machines shall be plainly marked so as to show the name and address of the owner
thereof.
Every cooperative which sells to others (excluding sales to commercial, industrial, or
institutional users) at retail only and not for resale shall pay the license tax prescribed in
subsection (a).
If a motor vehicle dealer collects excess business license tax from a purchaser, such dealer
shall exercise due diligence to refund such tax to the purchaser within 120 days of
discovering such overpayment, and such dealer shall produce evidence of such refund to
the commissioner of the revenue upon request. Any amounts that are not refunded to
purchasers shall be remitted to the commissioner of the revenue as additional business
license tax.
(2) 7hat this ordinance shall become effective immediately upon adoption.
0614:46101.1
An Affiliate of Uled~a Oe.erai Richmond, Virginia 23293~00~
(804} 649-6000
(~Js Js no~ a ~ill. Please pay from invoice}
CHESTERFIELD BOARD OF SUPERVISORS
A~ LISA ELKO
P O BOX 40
CHESTERFIELD VA 2383243040
220806
10/06/1999
Descri fion
10/06/19 121 TAKE NOTICETAKE NOTICE THAT THE BOARD 2.00 x 13.00 239.72
ATTACH
Richmond Newspapers, inc.
Pub ~isher of
THE RICHMOND TIMES-DIISPATCH
TwhalS iS .tO.. C?rt[~ that ~he a[lached T~ NOTICET~ NOTIC
as puo~s~e~ by Richmond Newspapers, Inc. In the City of
RlChmon~, State of Vkginla, on th~ f~owing dates:
p~ ~endm~ is m file in the
may be e~md them. If ~er Im
09/29/1999 10/06/1999
first insertion being given... 09/29/1999
Sworn to and subscribed before
me thJs
HERE
SuPerVisor
State of Virginia
City of Richmond
My CommiSSion expires 03/31
TH
iS iS NOT A BILL. PLEASE PAY FROI~I INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 1999 Item Number: 16. C.
Subject: PUBLIC HEARING: Ordinance to Vacate a Sixteen Foot Alley Within
Block 4, Crescent Park Subdivision
County Administrator's Comments:
County Administrator: ~ ~ ~ ~
goard Action Requested: Staff recommends that the Board of Supervisors adopt
an ordinance to vacate a 16' alley within Block 4, Crescent Park
Subdivision, shown on the attached plat.
Summary_ of Information:
Kingsland Baptist Church has submitted an application requesting the
vacation of a 16' alley lying between Lots 3 and 12 through 16, Block 4 and
Lots 6 through 11, Block 4, within Crescent Park Subdivision. This request
has been reviewed by staff and approval is recommended.
District: Bermuda
Jo~n W. Harmon
Attachments:
Yes
No
Title:
Riqht of Way Manaqer
VICINITY SKETCH
PUBLIC HEARING: ORDINANCE TO VACATE A SIXTEEN FOOT ALLEY
WITHIN BLOCK 4, CRESCENT PARK SUBDIVISION
"T~{$ ~$ /o 'Cer/i[y tho/ on JAN. '7. 1998 I mode
on occuro/e surve/ of //~e prem/~es.s/~o~n hereon
~ t~al /here ore no eo~e~l~nfs or encroachments
vi$~/e on the 9round o/her Ihon /~o~e sho~n hereon.'
This properly IS NOT ~l'lh~n o
F£tWA Flood~oy Hozord os
Comm. Pone/ # ZONE 'C'
51003§ 0091 C- doled 5-2-94
NOTE ~
SEE D.B 1940, Pp, 417 FOR
INFERENTIAl_ PRIVATE
OWNERSHIP OF THE 16'
ALLEY SHOWN HEREON.
50'
--- P/T-
(MAI~"[ENANCE OF GRAVEL DRIVE - UNKNOWN)
- -OAK'--LAWN .... STREET"
AXLE 150.0' RO0
FD, FD.
Kmgsland Baptist Church O
Pin # 792-671-2696 : ~
· ' ~ AREA TO BE
___ ALLEY --,- ~ I VACATED
\ ,il6',LLEYI iii ~o }[ [
ROAD
E,p/o'.,~, $19' 13' E ~ p, ~,Z ,~ ~;
PERRYMONT
70' RIW
JA?UARY 7, 1998 r//J~'~
Virginia Surveys
P.O. BOX118 / ~ ~ ff
CH~T~FI~D, VA ~ ~ ~
c[~T~[oa~ M,E, FLOYD 98C'138~9 SC*L[ I" = 50'
(STATE MAINTAINED)
MAP SHOWING THE IMPROVEMENTS ON
LOTS 6 THROUGH 15, BLOCK 4, PLAN
OF CRESCENT PARK, IN CHESTERFIELD
COUNTY, VIRGINIA.
Advertising Affidavit
(This is not a bill Please pay from invoice)
CHESTERFILD CO RIGHT WAY
RIGHT OF WAY DEFT
CHESTERFIELD VA 23832
P.O. Box 85333 ~
Richmond, Virginia 232934)00't
(804) 649-6000
UTILITIES DEPT.
~ SECT
code Descrip.~on Ad Size
220686
I0/06/1999
TOtal
10/06/19
121
TAKE NOTICE~T ON OCTOBER 13 1999 AT 70
2.00 x 13.00
239.72
ATTACH
HERE
Richmond Newspapers, inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
This is to Certify that the attached TAXE NOTICETHAT ON OC
:was Published by Richmond Newspapers, Inc. in the City of
Richmond; State of Virginia, on the following dates:
09/29/1999 10/06/1999
The first insertion being given... 09/29/1999
Sworn to and subscribed before
State of Virginia
City of Richmond
I~Y Commission expires 03/3~/01
Supervisor
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meeting Date:
October 13, 1999
Item Number: 17.
Subject:
Adjournment and Notice of Next Scheduled Meeting of the Board
of Supervisors
County Administrator's Comments:
County Administrator:~ ~~--7--~~
Board Action Requested:
Summary of Information:
Motion of adjournment and notice of the next scheduled meeting on October
27, 1999 at 4:00 p.m.
Preparer: ~ ~'~ Title:
Lisa H. Elko
Attachments:
[~] Yes
No
Clerk to the Board