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2013-04-10 PacketCHESTERFIELD COUNTY ~~~~@`'', BOARD OF SUPERVISORS Page 1 of 1 ~~ AGENDA hecn+y ~~ Meeting Date: April 10, 2013 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Title: Assistant County Administrator Attachments: ^ Yes ^ No # ~~~~~ County Administrator's Top 40's List II. I. Critical Projects/Activities 1. ARWA Reservoir Project 2. Community Risk Analysis/Emergency Service Coverage 3. .Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 4. GRTC Service -Funding for FY14 in County Administrator's budget 5. Irrigation Policies/Demand Management for Water Use 6. Jefferson Davis Streetscape Project - (next phase) - in process 7. Meals Tax/Bond Referendum Process 8. Private Sewer Treatment Facility 9. Recycling Committee Recommendations 10. Sports Quest/River City Sportsplex 11. Total Maximum Daily Load (TMDL) Presentation to Board 12. Utilities Policies and Managed Growth Ongoing Projects/Activities 1. 2013 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers -Presentation going to Board of Supervisors - Apri124, 2013 7. Chesterfield Avenue Enhancements Future Phases -Phase II started 3/2012 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 10. Efficiency Studies -Countywide 11. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department 12. FinanciaUBudget Issues 13. Five Story/Three Story Building Renovations 14. Fort Lee Expansion 15. High Speed Rail/Ettrick Train Station 16. Joint Meetings of Board of Supervisors/School Board 17. Magnolia Green CDA 18. RMA -Legislation bill did not pass - 2013 19. RRPDC -Large Jurisdiction Committee 20. RRPDC -Transportation Strategies Work Group (work on hold) 21. Smith/Wagner Building 22. Sports Tourism Plan Implementation 23. UASI (Regional) ~~~ Updated 4/3/2013 County Administrator's Top 40's List III. 2 Completed Proiects/Activities 1. Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 8/2008 3. Bow Hunting Restrictions - 2/24/2010 4. Business Climate Survey - 7/2008 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 9/2010 7. CBLAB Discussions -12/2009 8. Census 2010/Redistricting - 6/2011 9. Chesterfield Avenue Enhancements Phase 1- 5/2011 10. Citizen GIS - S/2010 11. Citizen Satisfaction Survey -12/2008 12. Citizen Satisfaction Survey -12/2010 13. Comprehensive Plan Adoption -10/2012 14. COPS Grants 15. DCR Erosion & Sediment Control Program - 3/11/11 16. Eastern Midlothian Re-development - Stonebridge (Phase 1) -Groundbreaking 10/25/11 - Streetscaping (Phase 1) -12/2011 17. Efficiency Studies -Fire Department and Fleet Management - 6/2008 18. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 19. Electronic Message Centers - 9/2011 20. Electronic Signs -1/2010 21. Board's Emergency Notification Process 22. Employee Health Benefits -Contract Rebid - 8/2011 23. Financial/Budget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 24. 457 Deferred Comp Plan (Approved) 25. Hydrilla Issue 26. Hosting of Hopewell Website 27. Impact Fees for Roads - 9/2008 28. In Focus Implementation - Phase I - 8/2008 29. In-Focus Implementation -Phase II (PayrolUHR) -12/2009 30. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 31. Jefferson Davis Streetscape Project - 5/2010 32. Leadership Exchange Visits with City of Richmond 33. 2011 Legislative Program -adopted 11/30/2011 34. Low Impact Development Standards 35. Mass Grading Ordinance (canceled) ~~~~'~~~ 36. Meadowdale Library -11/2008 37. Meadowville Interchange -Ribbon Cutting 12/15/2011 Updated 4/3/2013 County Administrator's Top 40's List 38. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 39. Minor League Baseball (new team) - 2/2010 40. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 41. Planning Fee Structure (General Increases) - 6/2009 42. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 43. Planning Fees (Holiday for Commercial Projects) - 8/2009 44. Police Chase Policy (Regional) - S/201 D 45. Postal Zip Codes -Changes approved 4/2011, LISPS date of implementation 6/2011 46. Potential Legislation -Impact Fees/Cash Proffers -1/2009 47. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 48. Property Maintenance -Rental Inspection Program 49. Public Safety Pay Plans Implemented (Phase I) - 9/2008 50. Redistricting 2011 Calendar/Process Report 51. Regional Workforce Investment Initiative 52. Results of Operations -11/19/2010 and 11/2011 53. Sign Ordinance 54. Southwest Corridor Water Line - Phase I - 7/2008 55. Sports Tourism Plan -1/2010 56. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 57. Streetlight Policy -12/1/10 58. Ukrops Kicker Complex -soccer fields -Opened 8/2009 59. Upper Swift Creek Plan (Adopted) - 6/2008 60. Upper Swift Creek Water Quality Ordinances 61. VDOT Subdivision Street Acceptance Requirements - 7/2009 62. VRS Benefits for New Employees - 7/2010 63. Walk Through Building Permit Process -10/2009 64. Water Issues/Restrictions 65. Website Redesign - 6/2009 66. Wind Energy Systems - 3/10/2010 67. Wireless Internet Access in County Facilities - 9/2008 68. Watkins Centre 69. Woolridge Road Reservoir Crossing Project - 5/2010 70. Ukrops Kicker Comples/GRAP Swimming Pool -Stratton Property -Pool opening March, 2012 ~®~~~~ Updated 4/3/2013 ~y~ ~~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 10, 2013 Item Number: 5.A. Subject: Recognizing the Week of April 21-27, 2013, as "Administrative Professionals Week" and April 24, 2013, as "Administrative Professionals Day" County Administrator's Comments: County Administrator: Action Adoption of the attached resolution. Summary of Information: The attached resolution is to recognize the vital contributions of county administrative professionals and to proclaim the week of April 21-27, 2013, as "Administrative Professionals Week" and April 24, 2013, as "Administrative Professionals Day" throughout Chesterfield County. Representatives from the Tri-Cities and Old Dominion Chapters of the International Association of Administrative Professionals (IAAP) will be present to receive resolutions. Preparers Janice Blakley Title: Clerk to the Board Attachments: ^ yes ~ No # ~®~?~~'~ RECOGNIZING APRIL 21-27, 2013, AS "ADMINISTRATIVE PROFESSIONALS WEEK" WHEREAS, administrative professionals work in a variety of fields and make up a significant portion of office personnel throughout our nation and across our great Commonwealth; and WHEREAS, administrative professionals are recognized as being essential to the modern workplace, utilizing first-rate managerial and organizational skills and mastering innovative techniques and advanced office technologies to increase office efficiency and work performance to the benefit of their employers and the public; and WHEREAS, "Administrative Professionals Week" presents employers with the opportunity to promote and reward professional excellence, provide employees with advanced training and continuing education, and offer additional networking and career-enhancing resources to administrative professionals; and WHEREAS, the lifeblood of modern business flows through and depends on highly skilled administrative professionals; and WHEREAS, it is fitting to recognize administrative professionals for the vital role they play in the success of business and government operations throughout our great Commonwealth and nation. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 10th day of April 2013, publicly recognizes the week of April 21-27, 2013, as "Administrative Professionals Week," and Wednesday, April 24th as "Administrative Professionals Day" in Chesterfield County, saluting the valuable contributions of administrative professionals in the workplace and calling on all employers to support continued training and development for administrative staff, recognizing that a well-trained workforce is essential for success in today's business world. ~~ ~~ , .~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 10, 2013 Item Number: 6.A. Subject: Work Session on County Administrator's Proposed FY2014 Budget, the Proposed FY2014 Community Development Block Grant and HOME Investment Partnership Annual Plan, the Proposed FY2014-FY2018 Capital Improvement Program, and the Utility and Tax Relief for the Elderly and Disabled Ordinance changes County Administrator's Comments: County Administrator: Board Action Rec Hold a final work session on the County Administrator's Proposed FY2014 Budget, the Proposed FY2014 Community Development Block Grant and HOME Investment Partnership Annual Plan, and the Proposed FY2014-FY2018 Capital Improvement Program as well as the Utilities Department and the Tax Relief for the Elderly and Disabled ordinance changes. Summary of Information: This time has been scheduled for a final work session on the proposed budget as well as the Utilities Department and Tax Relief for the Elderly and Disabled ordinance changes. Staff will review proposed revisions to the plans at the work session. All Board approved revisions will be incorporated into the appropriations resolution and approved as part of adoption of the budget. Staff plans to provide the Board with information to be presented at the work session prior to the Board meeting. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No "~ 1749 Y~ RGIN CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 10, 2013 Item Number: 7.A. Subject: Deferred Item - Consideration of Amendments to Chapter 19 of the Code of the County of Chesterfield and Policy Regulating Alternative Financial Institutions County Administrator's Comments: County Administrator: Consideration of amendments to Chapter 19 and adoption of a policy regulating alternative financial institutions. Summary of Information: On November 15, 2012 the Planning Commission voted 5-0 to recommend approval of zoning ordinance amendments and a new policy regulating alternative financial institutions (AFIs). These businesses include: check cashing establishments, motor vehicle title lenders, pawnbrokers,. payday lenders, and precious metals dealers. On January 9, 2013, the Board of Supervisors held a public hearing on the proposed ordinance and policy regulating AFIs. The Board closed the public hearing and deferred the item to provide time to research: 1) General Assembly legislation pertaining to local regulation of AFIs 2) Operational questions about precious metals dealers s) Potential limiting impacts of distance separation standards on AFIs, due to existing precious metals dealer locations Preparers Kirkland A. Turner Attachments: ^ Yes ~ No ~~~~~~ Title: Director of Planning ~~ m~ S~ ~~~; Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 General Assembly Legislation: The recent General Assembly session passed no bill impacting local land use regulation of AFIs. One proposed bill, HB 2323 (Surovell), which would have allowed localities to limit the number of AFIs operating at any one time (including by magisterial district or within an established radius), died in subcommittee. Precious Metals Dealers: Precious metals dealers are licensed and inspected by the Police Department. Police staff have no knowledge of any pawn activity (i.e. short term loans given in exchange for holding precious metals) occurring at existing licensed precious metals dealers. Precious metals dealers are permitted to resell items purchased from customers, after a 15-day waiting period. Impacts of Distance Separation Standards: The proposed policy would not .support the location of any AFI within one mile of existing AFIs. Board members expressed concern that existing precious metals dealers could have a restrictive effect on the potential location choices for other types of AFIs. Staff reviewed this issue further and found that many C-5 zoned properties where other types of AFIs could potentially be located are also located within one mile of the 11 existing precious metals dealers. This means that the distance separation standard, as applied to precious metals dealers, could significantly reduce the number of available locations for other types of AFIs. For this reason, staff now recommends that precious metals dealers be removed from the draft policy. This change would allow other types of AFIs to be located within one mile of precious metals dealers. A conditional use review process would still be required for new precious metals dealers. ~~~~~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-175 AND 19-301 RELATING TO ALTERNATIVE FINANCIAL INSTITUTIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-175 and 19-301 of the Code of the County of Chester field, 1997, as amended, are amended and re-enacted to read as follows: CHAPTER 19 ZONING ARTICLE III. DISTRICTS DIVISION 22. C-5 GENERAL BUSINESS DISTRICT 000 Sec. 19-175. Conditional uses. The following uses may be allowed by conditional use in the C-5 District, subject to the provisions of section 19-13: (a) Any conditional use allowed in the C-3 District, unless previously permitted in the C-5 District. (b) Adult businesses. (c) B~:Alternative financial institution. (d) r_,!bo,.v ,..,~,,:.,,. o~*.,~,~;~i......e.,*.Bondsman. ~ Consumer finance companies. {e-}~f Motor vehicle consignment lots. {#~~ Occult sciences (includes fortune tellers, palmists, astrologists, numerologists, clairvoyant, craniologist, phrenologist, card readers, spiritual readers, tea leaf readers, prophets and psychics). f g}~h,) Outdoor flea market. ~ p~<,r.,~.,.,,,~o,. (i) Travel trailer parks. (j) Subject to the .following requirements, other uses which are not specifically enumerated in this chapter and which are of the same general .character as the specifically enumerated uses allowed in this district. Before the planning commission and board of supervisors hear an application pursuant to this z~z3a8~s7.i i ~ ~~~~`~..~ subsection, the director of planning shall consider, among .other things, the following: the size and proposed configuration of the site; the size, height and exterior architectural appearance of any proposed structure or structures; noise; light; glare; odors; dust; outdoor activities; traffic; parking; signage; and hours of operation. Based on these considerations, he shall determine that the proposed use's operating characteristics are substantially similar to, and its impact on neighboring properties no greater than, the operating characteristics and impacts of the specifically enumerated uses allowed in this district. 000 ARTICLE VI. DEFINITIONS Sec. 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: Alternative financial institution: Any check cashing establishment, motor vehicle title lender, pawnbroker, payday lender, or precious metals dealer, as defined in this chapter. 000 Consumer frnance com~any: Any establishment, other than a bank, credit union, or savings and loan, en~aaed in the business of making loans to individuals for personal family household, or other nonbusiness purposes. 000 Motor vehicle title lender: Any establishment engaged in the business of lending money secured by anon-purchase interest in a motor vehicle. 000 Payday lender: Any establishment, other than a bank, credit union, or savings and loan enaa~ed in the business of making short-maturity loans on the security of (i) a check (iiLanX form of assi~mnent of an interest in the account of an individual at a depository institution or (iii) any form of assignment of income payable to an individual, other than loans based on income tax refunds. 000 Precious metals dealer.• Any person or establishment defined as a dealer in Count~Code 15-131 that is not accessor~a jewelry or coin store. 000 (2) That this ordinance shall become effective immediately upon adoption. 2723:88787.1 2 ~ Q ~' ~ ~ sa DRAFT: ALTERNATIVE FINANCIAL INSTITUTION POLICY Planning Commission and Board of Supervisors Zoning Guidance (NOTE: The following general guidelines will be used for evaluation of zoning applications for alternative financial institutions. Compliance with these guidelines will not automatically address all site or operationally specific concerns associated with a particular zoning application. Additional conditions of zoning may be imposed and/or recommended to address such concerns, or to insure compliance with the Plan for Chesterfield or the purposes of the Zoning Ordinance.) A. Definition: Alternative financial institutions (APIs) provide short-term, high-interest personal lending services. These institutions include: check cashing establishments (not including incidental check cashing), motor vehicle title lenders, pawnbrokers, payday lenders, ~r° m°*°'~ ''°°'°r~, and other businesses with similar business models and land use impacts that are not specifically enumerated by the Zoning Ordinance, as determined by the Director of Planning. For the purposes of this polio APIs do not include banks, credit unions, er savings and loan associations, or precious metals dealers. B. Criteria: APIs should be located in compliance with the following criteria and standards: Criteria Standards A maximum of one AFI shall be permitted in a single building. One Co-location type of AFI shall not offer services associated with another type of API. However, this provision shall not prohibit payday lenders from offering check cashing services. APIs shall be located only in areas designated by the Comprehensive Plan Comprehensive Plan for General Business use. Special Designation consideration may be given to areas designated for Community Business use, based on proffered conditions providing adequate land use transition and compatibility. Distance Separation A minimum distance separation of 5,280 feet shall be provided between APIs, as measured between closest property lines. Proximity to APIs shall not be located on property that is contiguous to property Residential Uses designated on the Comprehensive Plan for residential use, or is zoned or developed for residential uses. APIs shall not be located in any of the following areas: • Eastern Midlothian Turnpike Revitalization Areas • Eastern Route 360 Corridor (Route 150 to Route 288) • Ettrick / VSU + Meadowdale / Meadowbrook Area • Northern Jefferson Davis Corridor ~~~~' ~...~, Revision Date: 3/27/13 • Signs advertising AFIs shall conform to approved sign packages (as applicable) within non-residential communities (e.g. Signage shopping centers). • AFIs shall not display exposed neon window signs other than "open" for business signs. Revision Date: 11/1/12 ~ ~ <' °,~ .~.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ~'~°y~ AGENDA S pus RG1N Meeting Date: April 10, 2013 Item Number: 8.A.1. Sub'tect: Adoption of Ordinance Amendments Relating to Department of Utilities Fee Changes Co County Administrator: Board Action Request Adopt attached ordinance amendments to Section 18-27 of the County Code relating to Department of Utilities fee changes. Summary of Information: The Board of Supervisors held a public hearing on March 20, 2013, concerning the proposed changes to Utilities fees. The Utilities Department's analysis of the FY2014 budget, capital replacement and revitalization projects, and projections over the next ten years indicate that current revenues, without fee increases, will not be sufficient to cover operating expenses. As an enterprise fund fully supported by payments from users, fee increases are necessary to offset costs of capital projects for rehabilitation of pump stations, new and replacement water tanks, new water lines, investments in older neighborhoods to revitalize water and wastewater lines, the county's contractual share of Richmond water plant projects, as well as maintaining the integrity of the county's water and wastewater facilities. The additional revenues are required to meet the projected longer term operating and capital costs. This rate setting approach supports a financial plan to manage current and projected capital expenses to help ease the funding burden on future generations. The changes in utility rates are discussed below. Preparers Allan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ~ No ~OOOOi~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued) Utility User Fees - The proposed charges for a typical 5/8" residential size meter having an 18 CCF combined water and wastewater bi-monthly bill will increase by approximately $4.90 ($2.45 monthly). The increase is comprised of changes in both the commodity and base charges for water and the commodity charge for wastewater. The water commodity charge is proposed to increase by $0.05 per one hundred cubic feet (CCF) and the wastewater commodity charge is proposed to increase by $0.16 per CCF, while CCF sales are expected to increase by less than two percent. The commodity charge increases are anticipated to generate an additional $2.6 million in revenues. The water bi-monthly base charges for a typical 5/8" residential size meter is proposed to increase by $1.12 and is anticipated to generate an additional $880,000. These increases are needed to cover the projected cost of rendering water and wastewater utility services and funding capital replacement and revitalization projects. A typical bi-monthly bill will increase from $99.04 to $103.94. The base charges for larger meters increases proportionately based on meter size. The Chesterfield County Utilities Department currently maintains a triple AAA bond rating from the top three credit rating agencies (Moody's, Standard and Poor's, and Fitch Ratings), a distinction shared by less than a half dozen similar operations in other localities in the. United States. Financial policies and sound financial management must be adhered to by the governing body in order to maintain these highest possible ratings,. The three rating agencies look to ensure that the entity makes decisions that are well planned and designed to meet projected future capacity needs and that help to avoid future rate spikes; that the entity is setting aside sufficient dollars in a rate stabilization reserve; and that it is maintaining sufficient coverage for debt service. The triple AAA credit rating ensures better access to the bond markets especially in a challenged market and provides for lower overall interest costs on issued bonds. Even after the proposed rate increases (assuming a typical bill for combined services), the county's rates are projected to be significantly less than surrounding jurisdictions. The ordinance is attached. ~~~~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 18-27 RELATING TO UTILITY CHARGES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 18-27 of the Code o the County o Chester reld. 1997, as amended, are amended and re-enacted to read as follows: Sec.18-27. -Utility charges. Effective with bills issued on and after July 1, ~2 2013, the consumer shall pay charges for utility service in accordance with the following schedules: (a) Monthly service charges. The monthly service charge shall be: (1) Customer cost charge. A customer cost charge of $2.44 for each service account. However, customers who have only a water account or a wastewater account shall pay a customer cost charge of $4.88. (2) Commodity cost charge. (i) Water: ~1~ $1.47 per 100 cubic feet (Ccf). (ii) Wastewater: $1.78 per 100 cubic feet (Ccf). (3) Capacity cost charge. Monthly Capacity Charge CustomerClass Meter Number Water Wastewater Size of (inches) ERU's per Unit (i) Dwelling, single-family, including 5/8 1.00 $ ~ $ 11.52 townhouses and mobile homes that are not located in a mobile home park 6.32 (ii) Dwelling, two-family (per unit) 5/8 1.00 ~ 11.52 6.32 ososa9s77.i 1 ~~®~~-~ (iii) __ Mobile homes that are located in a mobile home park and multiple-family dwellings other than multiple-family dwellings used exclusively as housing for colleges or universities (per unit) 0.85 4~3 5.37 9.79 (iv) All other customer classes 5/8 and 3/4 1.00 ~ 6.32 11.52 1 2.50 X4.49 15.80 28.80 1'/2 5.00 X8:89 31.60 57.60 2 8.00 495 50.56 92.16 3 16.00 9~6 101.12 184.32 4 25 00 X44 99 288 00 . : 158.00 . 6 50 00 ~8~ 99 576 00 . -: 316.00 . 8 80.00 4CA~9 505.60 921.60 10 115 00 ~?48 1 324 80 . 726.80 , . 12 155 00 4n z ov 1 785 60 . v~ 979.60 , . 0505:89577.1 2 ~~~~~ ~ (v) I The capacity cost charge for a dwelling that is served by a meter that is larger than five-eighths inch shall be the capacity cost charge in subsection (a)(3)(iv). 000 (2) That this ordinance shall become effective immediately upon adoption. 0505:89577.1 3 - ~o®~~ ~~"~ S~ ,~, -- AGIN CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 10, 2013 Item Number: 8.A.2. Subject: Adoption of an Ordinance Establishing the Annual Tax Levy on Various Classes of Real Estate and Personal Property County Administrator's Comments: County Administrator: Board Action Requested: Adopt a tax rate ordinance establishing tax rates for calendar year 2013. Summary of Information: The Board held a public hearing on March 20, 2013, concerning the attached ordinance regardingannual tax rates. Tax rates on existing classes of property for calendar year 2013 were advertised as follows: $0.95 for real estate; $3.60 for personal property; $1.00 for machinery and tools personal property; $.50 for aircraft personal property; $0.96 for personal property for volunteer firefighters, rescue squads, and auxiliary members; $0.01 for wild and exotic animals personal property; $3.24 for vehicles using clean and special fuels; $0.01 for specially equipped motor vehicles for the physically handicapped, and $0.96 for vehicle trailers and semi-trailers with a gross weight of 10,000 pounds or more. Staff recommends adoption of the advertised rates. The ordinance is attached. Preparers Allan M. Carmody Title: Director. Budget and Management Attachments: ^ Yes ^ No # ~®~J~~ AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That for the year beginning on the first day of January, 2013, and ending on the thirty-first day of December, 2013, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: Sec. 1. Real Property and Mobile Homes. (a) Except as provided in Sec. 1 (b), on tracts of land, lots or improvements thereon and on mobile homes the tax shall be $0.95 on every $100 of assessed value thereof. (b) On tracts of land, lots or improvements thereon and on mobile homes in the Charter Colony Powhite Parkway Transportation District the tax shall be $1.10 on every $100 of assessed value thereof. Sec. 2. Personal Property. (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Vi~inia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof. (c) On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. (d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e) On motor vehicles which use clean special fuels as defined in Section 46.2-749.3 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. ~t~~~ 0425:89632.1 (f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire by a motor carrier engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof. (g) On motor vehicles which are specially equipped to provide transportation for physically handicapped individuals, the tax shall be $.01 on every $100 of the assessed value thereof. Sec. 3. Public Service Corporation Property. (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $0.95 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. 0425:89632.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~~~y~ AGENDA S',rna Meeting Date: April 10, 2013 Item Number: 8.A.3. Subject: Adoption of the FY2014 Community Development Block Grant and the HOME Investment Partnerships Annual Plan County Administrator's Comments: County Administrator: Board Action Adopt the FY2014 Community Development Block Grant and the HOME Investment Partnerships Annual Plan Summary of Information: A public hearing was held on March 20, 2013 on the FY2014 Proposed Community Development Block Grant and the HOME Investment Partnerships Annual Plan. The FY2014 recommendation for this program totals $1,777,400 which is comprised of $1,176,810 in new CDBG allotments, $400,041 in new HOME Investment Partnership allotments, $67,343 in program income, and $133,206 in Reprogrammed Funding. These allocations are based on the tentative notification received but are contingent upon final award notification from HUD of an approved grant amount for FY2014. The County Administrator has incorporated recommendations of the citizen review committee in the proposed budget. Following the work session, staff will incorporate requested revisions into the adopted plan. The County's Community Development Block Grant and HOME Investment Partnerships Annual Plan for FY2014 are required to be submitted to the U.S. Department of Housing and Urban Development by May 15, 2013. The submission must follow a required public hearing by the Board of Supervisors. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director. Budctet and Management FY2014 Community Development/HOMERctivity Proposed Bensley Elementary Extended Day Program $12,000 Better Housing Coalition-Chesterfield Senior Services 25,000 CDBG Housing Rehabilitation 71,060 CDBG Program Administration 235,350 Chesterfield Default and Foreclosure 40,000 Communities In Schools-At Risk Youth Program 25,000 Huntingcreek Hills Drainage Project 136,030 Jefferson Davis Business Incubator-Biz Works 150,000 Metropolitan Boys & Girls Club-Falling Creek 19,000 Mill House 35,000 Pathways-VA 15,000 Phoenix Achievers Plus 10,000 Pro-Active Code Compliance 130,000 RAMPS 10,000 Richmond Metro Habitat for Humanity 90,000 Small, Women, and Minority Business Technical Assistance 64,000 Streetscape Improvement and/or Sidewalk Projects 232,919 Utilities Department Sherbourne Road Sewer Project 77,000 Subtotal CDBG 1,377,359 project:HOMES-Housing Rehabilitation 151,200 CDBG Housing Rehabilitation 72,640 HOME Program Administration 40,001 H.O.M.E. Down Payment Assistance 76,200 Southside CDHC -CHDO 60,000 Subtotal HOME 400,041 TOTAL 1.777.400 Note: County Administrator's recommendations pending receipt of FY2014 HUD grant amounts. ®®~~~~ ~y~ lit9 ,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 10, 2013 Item Number: 8.A.4. Subject: Adoption of the FY2014-2018 Capital Improvement Program County Administrator's Comments: County Administrator: Board Action Requested: Adopt the FY2014-2018 Capital Improvement Program with revisions. Summary of Information: The County Charter requires that the Capital Improvement Program (CIP) be adopted by May 1. Staff recommends that the Capital Improvement Program be adopted at this meeting. Following the work session, staff will incorporate Board approved revisions into the adopted plan. Staff will present revisions to include shifting the satellite fleet facility project to the last year of the plan and school revisions extending the $304 million in bond funded projects over a seven year period. The revised school plan does require an additional annual revenue stream equal to $6.2 million to fund the associated incremental estimated debt service costs. The revised Schools FY2014-FY2018 CIP Program is attached. Preparers Allan M. Carmody Title: Director. Budget and Management Attachments: ^ Yes ^ No # r~ VJ ~1 ~1 V z a 0 u „a ao 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .~ Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O F"" ~; V) .+ O N 40 ~ ~ ~ o i ~O v 0 0 0 0 0 0 0 0 0 0 O v o o vi o 0 o vi o o vi v r+ ~ o O O ~O ~O N l~ ~ M N N N h O h h N O~ ~ 69 N ~ N O O h l~ M O V ri n ~--~ 69 M ~ (O~ M ~i,i 6R OO O O O O O O 0 0 0 0 0 0 0 0 0 0 0 ~ O O O O O O O 69 O O N O O O O O 0 0 O O I ~'^ O O a 0 O O T o o O FT N O O o0 O O N N O v~ N O vi .--~ 69 N .-. i!1 d9 .--~ ~ O O O O O O O O O O O O O O O O O 0 0~ N ~" O O O~ ~ O ~ ~ ~ O O ~ Vi 00 M et O M N N O O O N \O M O N T 69 N9 ~O O O O O O O O O O O O O O O O O C ~"~ O O O O O O O 64 O O O O N O O O~ b O O O O O O N O M O O O ~ ~ O~ (~ O l~ O O O M ~ N O V '~ N ~D ~O O M 00 69 .-r .-. 6~A VI o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~"i O O O O O O O V9 O O I N O S O N oo 0o I~ N O O ~ 00 O O O O O O O M ~O ~ M M O N N vl vl N ~ ~ h - . . . 69 69 ~! 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W O O C ' ~,j ,.: V ~ ~ i d 'd Vi ~ r ~r ~ ~' r ~ {Q -r ~ i ~ i o O O i O i p O ~ UI C7 C7 v C7 C7 C7 C7 c X rj O O 0 0 O O ,N., a ~ w w w ~ ~ ~ w 3 F u U `o o ~ o a ~ 0 °' on g °°' °' U . a ~ ' ~ °' ° P. ~ o O ~ ~ o ~~' . u Q 2 ~ ~ ~ ¢ W ~ ~ ° F E °' N ~ ° c d F ~ W °c H a: ~ `~ a °' ~ W z 0 ~ ~ ~ w W 5 ~ ~ ~ 0 `° C" F" ~ U W o o U F c ~°'~"' '~ ~ ~ 3 ¢a 3 ~ w F O c a 3 v~ ~ ~ a i d X o ~ o a o x ~°~ ~ Q ~ o W w ~~ ~~ ~ F H a ~ w wxa ~ ~ 3 F wa ~~~~~~~ f~~~y~ ~'. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 10, 2013 Item Number: 8.A.5. Subject: Adoption of an Ordinance Relating to the Tax Relief for the Elderly and Disabled Program ,dministrator's Cc County Administrator: Board Action Reaueste~: Adopt attached ordinance amendments to Section 9-25 of the County Code relating to tax relief for the elderly and disabled program. Summary of Information: The Board of Supervisors held a public hearing on March 20, 2013 concerning the proposed ordinance amendments relating to the annual income tiers and corresponding relief granted within the county's Tax Relief for the Elderly and Disabled Program. The last locality initiated revision to the program's eligibility structure occurred for tax year 2009, following several years of robust increases in home assessments. Subsequently, however, a sharp decline in home prices, shifting demographics, and a state constitutional amendment that grants 100 percent property tax relief to all completely service-disabled veterans have triggered a significant expansion in program participation. In aggregate, these changes have expanded the program from $2.9M in FY2008 (actual cost) to a projected cost of $5.4M in the FY2014 budget (the projected cost absent of any criteria changes) which represents an increase of more than 85 percent over that period. Moving forward, staff projects that the Tax Relief Program will continue to expand at a rate that outstrips growth in revenues or other expense categories and, therefore, a number of program design changes have been explored that could trim the cost in the short-run and, more importantly, preserve the program for the long-run. Preparers _gllan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ~ No # ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued) The primary contemplated change is a revision of the relief tiers that would limit the group that is eligible for full relief. This proposal could generate approximately $750,000 in savings for a full tax year - only half of which would be realized for FY2014, if the program is amended with adoption of the budget in April 2013. These changes will not eliminate anyone from the program, but would rather limit the amount of relief for some households. Even if amended, the program would remain unchanged for tax year (calendar) 2013. Tax Relief Pronosed Changes Criteria Current Program Design Proposed Program Design ,~„ . Annual:Income.Liinit ~ ~ ~ ~ $52,000 ~_ ~~ -~ $52,000 ~ _-- _ - . -` Net Worth Limit $350,000 $350,000 Acreage Exemption ~,. , _ ~ Up to 10 acres _ _ ~ ,.____._ ___ _ Up to 10_ acres... _ _ Relative's Income Exemption Up to $10,000 Up to $10,000 _ ,~ Relief Cap No cap on`$0-37k'$2,OOO on other v ..--., _- No cap on any tier tiers -~~ . : ~ ~r a - $0-37k,100% .-.. ~ ._.,.__..._. - $0-27.2k,100% Tiers $37-48.5k, 60% $27.2-39k, 60% $48.5-52k, 35% $39-52k, 35% In addition to the program revision detailed above, there has been discussion about alternative proposals. In response, staff has performed an analysis on a scenario that would institute an annual relief cap of $1,500 on all income brackets, but fully preserve the current tier structure. This adjustment would generate annual savings of approximately $600,000 ($300,000 for the FY2014 budget). No other program criteria - income limits, etc. - would be changed under this alternative proposal. The ordinance is attached. ®~~~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-25 RELATING TO REAL ESTATE TAX RELIEF FOR THE ELDERLY AND DISABLED BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-25 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 9-25. Schedule of exemptions permitted. (-a~ The amount of exemption from real estate taxation under this section shall be determined in accordance with the following schedule: Income Cate og ries Percentage of Exemption $0.00 through $~88A:A9 27,200.00 100 ii $3~89~-:A8 27,201.00 through $4>~599:A8 39,000.00 60 iii $4~58~-99 39,001.00 through $52,000.00 35 i~~ ~,o *.,~ o o ~+;,,,, ,. ,;aoa i.., ~ ~• o ~n i, ii + a Q~ nnn nn ~ (2) That this ordinance shall become effective immediately upon adoption. 0425:89633.1 3 ~ ®~ ~~~ ~"~ !A8 RGIN CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 10, 2013 Item Number: 8.A.6. Subject: Adoption of the FY2014 Biennial Financial Plan County Administrator's Comments: County Administrator: Board Action Requested: Adopt the FY2014 Biennial Financial Plan with changes as approved. Summary of Information: The County Charter requires that the Budget be adopted by May 1. Staff recommends that the Budget be adopted at this meeting. Following the work session, staff will incorporate requested revisions into the adopted budget. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No # ~®~~~~ .w y ~~ 1Nf '~ Meetina Date: Sub'tect: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 r: 8.A.7. Adoption of a Resolution Appropriating Funds for Fiscal Year FY2014 County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached appropriations resolution for fiscal year 2014. Summary of Information: The County Charter requires adoption of an appropriations resolution to authorize the expenditure of funds for fiscal year 2014. The attached appropriations resolution details and authorizes the expenditure of funds for FY2014 consistent with the proposed biennial plan. Any changes approved by the Board at the final budget work session will be incorporated into the resolution. As has been the case in years past, the appropriations resolution will allow for three periodic disbursements to the school division of up to $3 million each. The disbursements are based on the availability of funds and the resolution defines the disbursement intervals. This practice allows for flexibility to adjust the School appropriation should the need arise due to a downturn in revenues or some other unplanned event. Preparers Allan M. Carmody Attachments: ^ yes Title: Director. Budget and Management ^ No # ©®~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued): The appropriations resolution also defines the percentage of personal property tax relief approved for qualifying vehicles. The Commonwealth provides a fixed amount of personal property tax relief each year and that amount is then applied across the eligible local vehicle base as stipulated below in the criteria for tax year 2012. Personal use vehicles valued at $1,000 or less will be eligible for 100 percent tax relief, consistent with prior years. Personal use vehicles valued at $1,001 to $20,000 will be eligible for 63 percent of tax relief. Personal use vehicles valued at $20,001 or more shall receive 63 percent of tax relief on the first $20,000 of value. All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use, motor homes, etc.) will not be eligible for any form of tax relief under this program. However, because the amount is fixed the relief percentage typically edges lower as the number of eligible vehicles grows. Accordingly, the percentage relief amount is recalculated annually and is recommended to be reduced from the current rate of 63 percent to 62 percent for tax year 2013. ~~~~~~ FY2014 APPROPRIATIONS RESOL UTION A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2014 FOR FISCAL PLANNING PURPOSES FOR THE OPERATING BUDGETS AND THE CAPITAL IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield: That for the fiscal year beginning on the first day of July 2013 and ending on the thirtieth day of June 2014, the following sections shall be adopted: Sec. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues to operate and provide a capital improvement program for the county. It is the intent of the Board of Supervisors that general property taxes levied on January 1, 2013, and due December 5, 2013, be appropriated for FY2014. General Fund Estimated Revenue: Local Sources: General Property Taxes $360,270,100 Other Local Taxes 104,913,900 Licenses, Permits, & Fees 4,239,400 Fines, Forfeitures & Uses of Money & Property 2,664,100 Service Charges 31,611,200 Miscellaneous and Recovered Costs 13,039,400 Other Agencies: State and Federal 141,572,400 Other Financing Sources: Use of Restricted, Committed, or Assigned Fund Balance 22,353,600 Transfer from County Grants Fund 1,251,300 Transfer from Mental Health, Support Services 120,000 Transfer from Fleet Management 12,900 Transfer from Water Operating Fund 593,000 Transfer from Wastewater Operating Fund 2,200 Unassigned Fund Balance 7/1/2013 53,495,000 Total Revenues $736,138,500 Appropriations: General Government $49,016,300 Administration of Justice 8,766,500 Public Safety 158,524,000 Public Works 16,979,700 Health & Welfare 67,418,000 Parks, Recreation, Cultural 18,431,500 Community Development 17,400,500 Debt Service 22,612,900 Operating Transfers 320,294,600 Assignments 2,194,500 Unassigned Fund Balance, 6/30/2014 54,500,000 Total General Fund: $736,138,500 *Plus encumbrances carried forward in all funds in an amount not to exceed $15 million, which will be reappropriated into the fiscal year beginning July 1, 2013. (See "Section 5") ~~~~ FY2014 APPROPRIATIONS' RESOLUTION Comprehensive Services Fund Estimated Revenue: Reimbursement, Colonial Heights $273,000 State Aid, Comprehensive Services 3,807,400 Transfer from Social Services 445,200 Transfer from Schools 921,100 Transfer from General Fund 1,229,200 Use of Unrestricted Net Assets 731,800 Total Revenues and Funding Sources $7,407,700 Appropriations: Operating Expenses $7,407,700 Total Appropriations $7,407,700 School Oneratin~ Fund Estimated Revenue: Local Sources $22,154,539 State $223,634,603 Federal $33,034,048 Transfer from School Operating $652,800 Transfer from School Food Service $1,000,000 Use of Reserve $1,676,210 Transfer from General Fund: State Sales Tax $58,084,600 Local Taxes $227,995,700 Prior Year Revenue $6,419,500 Grounds Maintenance $1,844,400 Total General Fund $294,344,200 Use of Assigned Fund Balance $1,000,000 Total Revenues and Funding Sources $577,496,400 Appropriations: Instruction $386,033,687 Administration, Attendance & Health 20,889,034 Pupil Transportation 29,618,695 Operations & Maintenance 56,601,647 Technology 14,272,964 Debt Service 43,360,000 Food Service 23,652,763 Grounds Maintenance 1,844,400 Transfer and Assignment for School Capital Projects .1,223,210 Total Appropriations $577,496,400 Schools - Aanomattox Regional Governor's School Fund Estimated Revenue: Local Sources $2,604,981 State 1,045,019 Total Revenues and Funding Sources $3,650,000 Appropriations Education $3,650,000 Total Appropriations $3,650,000 County Grants Fund Estimated Revenue: Other Governments 11,060,000 Transfer from General Fund 1,247,900 ~~~~~~ FY2014 APPROPRIATIONS RESOLUTION Use of Restricted, Committed, or Assigned Fund Balance 24,400 Total Revenues and Funding Sources $12,332,300 Appropriations: Adult Drug Court $646,600 Clerk of the Circuit Court Technology Trust Fund 201,100 Community Corrections Services Domestic Violence Victim Advocate (V-STOP) 59,900 Community Development Block Grant 1,777,400 Community Services Board Part C 1,476,300 Domestic Violence Prosecutor 105,100 Families First 519,400 Fire & EMS Revenue Recovery 5,782,300 Juvenile Drug Court Grant 307,500 Police Grants Domestic Violence Coordinator 50,300 USDA Juvenile Detention Grant 75,000 Victim/Witness Assistance 487,000 Virginia Juvenile Community Crime Act (VJCCCA) 844,400 Total Appropriations $12,332,300 County CIP Fund Estimated Revenue: Transfer from General Fund $14,809,000 General Obligation Bonds 2,506,700 Lease/Purchase Proceeds 1,285,000 Developer Contributions 2,839,800 Transfer from Cash Proffers 677,800 Grants 10,150,000 Other/Interest Earnings 130.000 Total Revenues $32,398,300 Appropriations: County Capital Projects 29,558,500 Transfer to Capital Projects from Cash Proffers 677,800 Transfer to School Capital Projects Funds 2,162,000 Total County CIP Funds $32,398,300 Schools CIP Fund Estimated Revenue: Bond Proceeds 42,600,000 Transfer from Cash Proffer Fund 2,162,000 State Technology Funds 1,800,000 Transfer from School Food Service 1,223,200 Total Revenue and Transfers $47,785,200 Appropriations: School Capital Projects 47,785,200 Total Appropriations $47,785,200 *An additional $6,484,000 in school project savings is already appropriated in the school capital project fund that will be reallocated for new projects. ~~~ FY2014 APPROPRIATIONS RESOLUTION ~ Fleet Management and Radio Sho Estimated Revenue: Fleet Management Charges $20,210,000 Radio Shop Charges 2,089,100 Use of Unrestricted Net Assets -Fleet 0 Total Revenue and Funding Sources $22,299,100 Appropriations: Fleet Management Operations $20,210,000 Radio Shop Operations 2,089,100 Unrestricted Net Assets --Radio Shop $0 Total Appropriations $22,299,100 Capital Projects Management Fund Estimated Revenue: Reimbursement for Services $775,000 Total Revenue $775,000 Appropriations: Construction Management Operations $775,000 Total Appropriations $775,000 Risk Management Fund Estimated Revenue: Operating Revenues $7,711,300 Use of Unrestricted Net Assets 7,912,900 Total Revenue $15,624,200 Appropriations: Risk Management Operations $7,661,300 Use of Unrestricted Net Assets 7,962,900 Total Appropriations $15,624,200 Airport Fund Estimated Revenue: Operating Revenue $666,800 Transfer from General Fund 36,500 Total Revenue $703,300 Appropriations: Airport Operations $666,800 Airport Capital Improvements 36,500 Total Appropriations $703,300 Utilities Funds Estimated Revenue: Service Charges $75,500,000 Capital Cost Recovery Charges 11,531,000 Hydrant/Fire Protection 589,600 Other Revenue 8,918,300 Use of Unrestricted Net Assets 4,439,900 Total Revenue $100,978,800 Appropriations: Operations $56,435,100 Debt Service 7,005,100 Transfer to Capital Projects Fund 36,949,000 Payment in Lieu of Taxes 589,600 Addition to Unrestricted Net Assets 0 Total Appropriations $100,978,800 ~®~~~~ FY20I4 APPROPRIATIONS RESOLUTION Utilities Capital Proiect Funds Estimated Revenue: Transfer from Improvement/Replacement Fund $36,949,000 Total Revenue $36,949,000 Appropriations: Capital Projects $36,949,000 Total Appropriations $36,949,000 Sec. 2 Appropriations in addition to those contained in the general appropriation resolution may be made by the Board only if there is available in the fund an unencumbered and unappropriated sum sufficient to meet such appropriations. Sec. 3 The County Administrator may, as provided herein, except as set forth in Sections 7, 12, 13, 14, 15, 16 and 18, authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to another within the same department or appropriation category. Unless otherwise provided below, the County Administrator may transfer up to $50,000 from the unencumbered appropriated balance and prior year end carry forward assignments from one appropriation category (including assigned fund balance) to another appropriation category. No more than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $50,000. Sec. 4 The County Administrator may increase appropriations for non-budgeted revenue that may occur during the fiscal year as follows: a) Insurance recoveries received for damage to any county property, including vehicles, for which County funds have been expended to make repairs. b) Refunds or reimbursements made to the county for which the county has expended funds directly related to that refund or reimbursement. c) Revenue not to exceed $50,000. Sec. 5 All outstanding encumbrances, both operating and capital, in all county funds up to $15 million, at June 30, 2013 shall be an amendment to the adopted budget and shall be reappropriated to the 2014 fiscal year to the same department and account for which they were assigned in the previous year subject, if applicable, to any public hearing announcements. At the close of the fiscal year, all unassigned appropriations lapse for budget items other than: capital projects; general fund transfers for capital projects and grants; construction assignments for capital projects; assignments for county and school future capital projects; other use of restricted, committed, or assigned fund balances; District Improvement Funds; donations restricted to specific purposes; federal and state grants, PPTRA revenues; other revenue and program income; revenue recovery funds; Title IV-E funds; cash proffers; all tax revenues received for special assessment districts and interest earnings thereon; Fire and Emergency Medical Services apparatus funding; Economic Development incentive funds; actual transient occupancy tax revenues received and budgeted expenditures in connection with the Richmond Convention Center; and refunds for off-site and oversized water and wastewater facilities. Any funds budgeted in a given fiscal year that are specifically budgeted to add to an assignment of fund balance shall be automatically authorized to be assigned during the year end audit process. Revenues received from health gain-sharing proceeds will become an automatic assignment during the year end audit process. All excess revenues and results of expenses in the telecommunications program is authorized to become an automatic assignment for future telephone system upgrades. Sec. 6 Appropriations designated for capital projects will not lapse at the end of the fiscal year. The County Administrator may approve transfers between funds to enable the capital projects to be accounted for correctly. Upon completion of a capital project, staff is authorized to close out the project and transfer any remaining balances to the original funding source. The County Administrator may approve construction contract change orders up to an increase of $49,999 and approve all change orders for reductions to contracts. The Board of ®~~ FY2014 APPROPRIATIONS RESOLUTION Supervisors must approve all change orders of $50,000 or more or when the aggregate of all changes to a contract exceeds 10% of the original contract amount or 20% if the original contract is for less than $500,000. Sec. 7 The County Administrator is authorized to approve transfers among Utilities funds and capital projects as long as funding sources are consistent and total net appropriation is not increased. Should the actual contract price for a project be less than the appropriation, the County Administrator may approve the transfer of excess funds back to the original funding source upon completion of the project. Sec. 8 Upon completion of a grant program, the County Administrator is authorized to close the grant and transfer balances back to the funding source. The County Administrator is authorized to reprogram Community Development Block Grant funds by closing program cost centers and transferring funding to newly approved programs based on adoption by the Board of Supervisors. Sec. 9 The County Administrator may reduce revenue and expenditure appropriations related to programs, functions, or departments funded all or in part by the Commonwealth of Virginia and/or the federal government to the level approved by the responsible state or federal agency. Sec. 10 The Director of Accounting is :authorized to make transfers to various funds for which there are transfers budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any existing bond resolutions that specify the manner in which transfers are to be made. Sec. 11 The Treasurer may advance monies to and from the various funds of the county to allow maximum cash flow efficiency. The advances must not violate county bond covenants or other legal restrictions that would prohibit such an advance. The Treasurer may also advance cash in support of employee benefit accounts. Sec. 12 The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified reasons for which the funds were established. In no case shall the expenditure exceed the available balance in the fund. Sec. 13 The County Administrator is authorized to transfer among appropriation categories and/or appropriate funds and assignments of fund balance in excess of $50,000 for supplemental retirement, Workers' Compensation, healthcare for retirees and other compensation-related costs, as well as for transfers to departments to cover energy/fuel costs. Sec. 14 The County Administrator may appropriate revenues and increase expenditures in excess of $50,000 for funds received by the county from asset forfeitures for expenditures related to drug enforcement or other allowable expenditures. The balance of these funds shall not lapse but be carried forward into the next fiscal year. Sec. 15 The County Administrator may increase the general fund appropriation in the School Operating Fund contingent upon availability of funds and other circumstances, based on the following schedule: a) Increase general fund transfer/appropriation on December 15 by $3,000,000. b) Increase general fund transfer/appropriation on February 15 by $3,000,000. c) Increase general fund transfer/appropriation on May 5 by $3,000,000. Sec. 16 The County Administrator is authorized to reallocate funding sources for capital projects, arbitrage rebates/penalties, and debt service payments and to appropriate bond interest earnings to minimize arbitrage rebates/penalties, including the appropriation of transfers among funds to accomplish such reallocations. Budgets for specific capital projects will not be increased beyond the level authorized by Sections 3 and 4. The County Administrator is authorized to transfer cash proffers among capital projects to ensure spending in a timely manner as long as the capital improvement program (CIP) net appropriation is not increased. Sec. 17 Salaries for Planning Commissioners will be increased equivalent to the merit increase county employees are eligible for. The effective. date for pay increases, including the Planning Commission and the Board of Supervisors, may cross fiscal years. ~~J~~~Q. FY20I4 APPROPRIATIONS RESOLUTION Sec. 18 The County Administrator is authorized to approve transfers among funds and capital projects as long as total net appropriation is not increased. Sec. 19 The Utilities Department rate stabilization assignment shall be maintained as per guidelines outlined below: a) The minimum annual contribution to the assignment will be 50% of the previous year's depreciation on fixed assets. b) The annual contribution to the assignment will continue until 100% of accumulated depreciation on the fixed assets is funded. If at the beginning of a fiscal year a reserve balance exceeds 100% of accumulated depreciation, a reduction in the annual contribution may be considered. c) Funds cannot be used from the rate stabilization assignment if the balance falls below 25% of that utility's fixed asset accumulated depreciation, other than for Utility internal borrowing purposes. d) The declaration of a fmancial emergency by the Director of Utilities and a corresponding four-fifths vote by the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is required to suspend Sec. 19a, Sec. 19b, and Sec. 19c. Sec. 20 Upon adoption of this resolution, the School Board and/or the School Superintendent may make expenditure and revenue changes within the school operating funds as follows: a) Transfers of $50,000 or less are subject to the approval of the Superintendent. b) Transfers of $50,001 to $499,999 require the approval of the Superintendent and the School Board. c) Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the Board of Supervisors. The School Board and/or the School Superintendent shall prepare a budget status report reflecting changes to the approved school budget between appropriation categories, as amended, and the report shall be presented to the County Administrator quarterly. Sec. 21 In accordance with the requirements set forth in Section 58.1-3524(C)(2) and Section 58.1-3912(E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying vehicle situated within the County commencing January 1, 2006, shall receive personal property tax relief in the following manner: a) Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; b) Personal use vehicles valued at $1,001 to $20,000 will be eligible for 63% tax relief; c) Personal use vehicles valued at $20,001 or more shall receive 63% tax relief on the first $20,000 of value; d) All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. Pursuant to authority conferred in Item 503.D of the 2005 State Appropriations Act, the County Treasurer shall issue a supplemental personal property tax bill in the amount of 100 percent of tax due without regard to any former entitlement to state PPTRA relief, plus applicable penalties and interest, to any taxpayer whose taxes with respect to a qualifying vehicle for tax year 2005 or any prior tax year remain unpaid on September 1, 2006, or such date as state funds for reimbursement of the state share of such bill have become unavailable, whichever occurs first. e) Penalty and interest with respect to bills issued pursuant to this section shall be computed on the entire amount of tax owed. Interest shall be computed at the rate provided in Section 9-51 of the county code from the original due date of the tax. Sec. 22 The County Administrator is authorized to reduce a department's current year budget appropriation by a dollar amount equal to the prior year's overspending inclusive of encumbrances carried forward. ~~~~~~~ FY20I4 APPROPRIATIONS RESOLUTION Sec. 23 The following change is relevant only to clarification in the supplemental retirement program documents and is effective immediately upon adoption. "Taxable Wage Base" means, with respect to any calendar year, the contribution and benefit base in effect under Section 230 of the Social Security Act at the beginning of the calendar year. Notwithstanding the foregoing, for calendar years after 2012, the Taxable Wage Base shall be the prior year's Taxable Wage Base increased by an adjustment factor equal to the smaller of five percent (5%) and a ratio, the numerator of which is the CPI-U determined for the month of September immediately preceding the current January 1, with the ratio, so determined, reduced by 1.0. The term CPI-U shall mean the Consumer Price Index for Urban Workers, U.S. City average, All items (1982-84=100) as published by the Department of Labor, Bureau of Labor Statistics. ®®~~ ~~ ~~ CHESTERFIELD COUNTY _"~ BOARD OF SUPERVISORS ~~, AGENDA ~~ Page 1 of 2 Meeting Date: April 10, 2013 Item Number: 8.A.8. Subject: Authorization to Proceed with the Reams Gordon Library and Harrowgate Road Fire Station Projects County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to proceed with the a) Reams Gordon library and b) Harrowgate Road fire station projects and enter into design and construction contracts within the established budgets. Summary of Information: In November 2004, Chesterfield County residents approved a $341.7 million bond referendum to help fund new public facilities, additions/renovations to existing facilities and local road projects. At the time of the referendum, the County planned to sell the bonds over a seven-year window from FY2005 through FY2011. However, in 2008 the Great Recession took hold, triggering a thorough review of all aspects of the organization. As a result, the County (general government and schools) reduced spending by nearly $70M and eliminated more than 600 positions, resulting in general fund expenditures that are now in line with FY1993 levels (on an inflation adjusted per capita basis). As part of that exercise, the County also took a very hard look at new facilities that were scheduled as part of the 2004 referendum, and chose to temporarily postpone some of the bond projects in an effort to limit the addition of new operating costs during the peak of the economic downturn. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No # ~®'~ ~:~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued) More specifically, after approving the sale of the corresponding proceeds in April 2008, the Board placed the Reams Gordon library and Harrowgate fire station projects on hold with the adoption of the FY2010 budget, pending improvement in the County's revenue stream, namely, from growth in existing residential revaluations. Since that time, staff has continued to monitor economic conditions to properly gauge when to move these two key projects forward. In that spirit, data reviewed with the Board during a series of recent work sessions indicate that the local housing market has bottomed out and that residential assessments will begin a gradual return to their long-run average over the next several years. At the same time, however, the County's multi- year forecast also calls for sizable expenditure pressures - primarily related to costly state and Federal mandates - that are projected to outstrip near-term revenue growth. Cognizant of those potential looming shortfalls, staff has recommended to the Board a strategy geared toward resolving those challenges through a very deliberate process of program evaluations and intensified community engagement sessions, well ahead of what would be the traditional FY2015 budgeting time frame. Even so, staff recommends that the Board authorize the County Administrator to proceed with the necessary steps to move forward on the Reams Gordon library and Harrowgate Road fire station projects. Both facilities carry additional operating costs which have been included in staff's multi-year projections. However, these two facilities - reaffirmed in the new Comprehensive Plan - will deliver enhanced front-line services to this community, providing relief to surrounding branch libraries and addressing fire service coverage gaps. Moreover, these facilities, particularly Reams Gordon, would contribute to the County's increasing emphasis on reinvesting in already established areas of the County. The associated operating cost gaps, which are not projected to materialize until FY2015 and FY2016, would be addressed via offsetting reductions elsewhere in the organization - changes that will be identified through the program evaluation process that is already underway. In order to move forward, the plans for both facilities must be modified before soliciting construction bids because the building code has been updated since these projects were put on hold. Code modifications are underway for the fire station project, though they are still required for the library. Accordingly, this paper recommends the Board approve the following: 1) Authorize the County Administrator to enter into, or modify design agreements to amend the Reams Gordon library construction documents to be compliant with the current building code. 2) Authorize the County Administrator to solicit bids and award a contract for construction for the fire station and library project within the established budgets . ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 ~y AGENDA ;~, Meeting Date: April 10, 2013 Item Number: 8.A.9. Subject: Authorization to Initiate the Process of Preparing for a Meals Tax and Bond Referenda Comments: County Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to bring forward resolutions authorizing a bond financing referendum and a meals tax referendum. Summary of Information: Chesterfield County is known nationally for offering a quality of life that is second to none, making the County a highly sought after destination for families and businesses alike, and maintaining that reputation has remained the top priority for the Board of Supervisors and county administration, regardless of the economic backdrop. Most recently, the Great Recession posed a sizable threat to the portfolio of programs and services that have made Chesterfield such a preferred community. However, the County was able avoid any meaningful impacts to service levels by dramatically streamlining non- front line areas and aggressively promoting various economic development strategies. Now, as the recessionary waters are receding a new slate of challenges is beginning to emerge, and action is required to once again preserve the quality of life that has become this community's hallmark. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No # ®~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information (continued) The first emerging area of concern is the deterioration of older, established communities. In order to maintain stability in the County's chief revenue source - real estate taxes - and a more consistent quality of life, it is imperative that older areas of Chesterfield remain an attractive option for current and future residents. To that end, the County recently adopted a new Comprehensive Plan, which formalizes a renewed focus on countywide revitalization. Guided by that plan, the School Board has approved, and the County Administrator has proposed a capital plan that embraces the tenants of the Comprehensive Plan, particularly as it relates to revitalizing older school facilities. The school CIP includes projects that would provide parity among educational facilities and help. to stabilize their surrounding neighborhoods and communities. Accordingly, this paper requests the authority to begin the process for a bond project referendum to include the (revised, seven-year) school CIP as well as funding to replace the County's public safety radio system and associated data systems. Funding such a bond package - particularly the school portion - would .require a new funding source as has been discussed over the last several months. Consequently, this paper also asks for similar authority to begin the process for a meals tax referendum in order to finance the school revitalization effort. Proceeds from a potential meals tax would not only fund much needed investments in aging school facilities and underwrite a broader revitalization campaign, but they could also help confront the second major challenge facing Chesterfield County, namely a raft of costly state and Federal mandates. In the coming years, the forecasted expenditures associated with mandates such as the repayment of the teacher VRS pension plan and the Federal Chesapeake Bay TMDL clean water initiative will outpace local revenue growth and severely jeopardize the County's ability to maintain current service levels. Every effort will certainly be made in order to limit the impact of these mandates, but absorbing the full magnitude of these externally generated programs is unrealistic given the County's already lean cost structure.. Accordingly, staff recommends that the Board consider both revenue (such as the meals tax) and expenditure reduction options (to be facilitated by the program inventory exercise) to address these challenges. While they arrive there along somewhat different paths, both aging communities and looming mandates pose a serious threat to the award winning quality of life in Chesterfield County. Defusing that risk will be a lengthy process, requiring numerous solutions and in-depth community engagement. However, if referenda are to be amongst that conversation, the process must begin by granting the authority requested in this paper in order to meet the multiple milestones highlighted below. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information (continued) Key Referenda Dates/Milestones: April 23 School Board action on resolution related to school bond financing April 24 Board of Supervisors action on resolutions related to ordering the bond and meals tax elections April 29 Request Department of Justice review June 30 Receive DOJ clearance Nov 5 Elections on two referenda: 1) meals tax, 2) bond financing CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~y~ AGENDA ~~, Meeting Date: April 10, 2013 Item Number: 8.B.1.a.1. - Subject: Resolution Recognizing Sergeant Wendal R. Peyton, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Reauest~: Adoption of the attached resolution. Summary of Information: Sergeant Wendal R. Peyton retired from the Police Department on April 1, 2013, after providing nearly 25 years of service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No # ~~ ~~ ~~ RECOGNIZING SERGEANT WENDAL R. PEYTON UPON HIS RETIREMENT WHEREAS, Sergeant Wendal R. Peyton retired from the Chesterfield County Police Department on April 1, 2013, after providing nearly 25 years of dedicated and professional service to the citizens of Chesterfield County; and WHEREAS, Sergeant Peyton's law enforcement career began with the City of Richmond Police Department in 1986; and WHEREAS, Sergeant Peyton has faithfully served Chesterfield County in the capacity of Police Officer, Detective, Detective First Class, Senior Detective and Sergeant; and WHEREAS, during his tenure, Sergeant Peyton has served as a Field Training Officer, General Instructor, Defensive Tactics Instructor and Firearms Instructor, and has also served as a Vice and Narcotics Detective and Sergeant, and as a Sergeant in the Investigation Bureau sections of Juvenile, Persons, and Major Case; and WHEREAS, Sergeant Peyton was the recipient of a Chief's Commendation for his actions during the investigation of two robberies of Nations Bank and the fatal shooting of the bank guard, after the work of Sergeant Peyton and two co-workers resulted in the capture of the suspect before another crime was committed, and, due to their efforts and with assistance from other agencies, the suspect was located and taken into custody without incident and the murder weapon, as well as several thousands of dollars, were recovered; and WHEREAS, Sergeant Peyton was commended for his diligent work in the resolution of a number of sexual abuse cases where juveniles were assaulted, after being assigned to an initial peeping Tom case, and conducting an extensive investigation, working closely with other jurisdictions, the victims and the Commonwealth's Attorney; and WHEREAS, due to Sergeant Peyton's drive to see the high-profile investigation completed, the case led to the arrest and conviction of Joseph Frank Smith, known as the "Bandana Bandit," who received a life sentence in prison, and multiple cases in Chesterfield County and other jurisdictions were cleared by the arrest; and WHEREAS, while serving as a member of the Vice and Narcotics Unit, Sergeant Peyton was the recipient of a Unit Citation Award, as a result of the unit's work ethic, skill level and dedication to the team, seizing drugs with a street value of more than three million dollars and cash assets of over $100,000; and WHEREAS, Sergeant Peyton has received multiple Chief's Commendations and Achievement Certificates in recognition of his exceptional experience, investigative skills, teamwork, and devotion to duty, all of which he has used in the apprehension of dangerous criminals; and 0~~ WHEREAS, Sergeant Peyton is recognized for his professional attitude, consistent team focus and communications and human relations skills, which he has utilized within the Police Department and in assisting citizens of Chesterfield County; and WHEREAS, Sergeant Peyton has received numerous letters of commendation, thanks and appreciation during his career from the citizens of Chesterfield County for service rendered; and WHEREAS, Sergeant Peyton has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Sergeant Peyton's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Sergeant Wendal R. Peyton, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. ~~~ I~ ,. ~~ a~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 10, 2013 Item Number: 8.B.1.a.2. Subject: Resolution Recognizing Mrs. Beverly F. Canada, Social Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Beverly Canada will retire from the Chesterfield-Colonial Heights Department of Social Services on April 30, 2013, after 33 years of dedicated service. Preparers Marsha Sharpe Title: Director of Social Services Attachments: ^ Yes ~ No # '~~, RECOGNIZING MRS. BEVERLY F. CANADA UPON HER RETIREMENT WHEREAS, Mrs. Canada will retire from the Chesterfield-Colonial Heights Department of Social Services on April 30, 2013, after 33 years of dedicated service to the citizens of Chesterfield County and the City of Colonial Heights; and WHEREAS, Mrs. Canada began her career with the Chesterfield-Colonial Heights Department of Social Services on February 19, 1980, as a Senior Eligibility Worker; and WHEREAS, Mrs. Canada has served as the agency's Automation Coordinator since June 22, 2002; and WHEREAS, Mrs. Canada was responsible for coordinating and managing all state and local automated systems utilized by the Chesterfield-Colonial Heights Department of Social Services; and WHEREAS, Mrs. Canada served as the primary liaison and point of contact with the Virginia Department of Social Services information technology office and the Chesterfield Information Systems Technology Department; and WHEREAS, Mrs. Canada served as the agency's Security Officer for a multitude of complex local and state automated systems, provided training and coaching to agency staff and identified, evaluated and resolved technical issues on a daily basis; and WHEREAS, Mrs. Canada contributed to the agency's mission and goals by serving on many work groups such as the Social Services Information System Replacement Project, implementation of the Electronic Benefit Transfer process, and imaging of the Child Care Program; and WHEREAS, Mrs. Canada was very knowledgeable about the agency's complex programs and services, provided exemplary service to the agency's internal and external customers, and was well known for her compassion, empathy and strong work ethic; and WHEREAS, Mrs. Canada has been an asset to the Chesterfield-Colonial Heights Department of Social Services and will be greatly missed by her colleagues. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Beverly Canada and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. ~~y~ ;,49 --Z hRCIN~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 10, 2013 Item Number: 8.B.1.b. Subject: Resolution Recognizing April 2013 as "Child Abuse Prevention Month" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff requests that the Chesterfield County Board of Supervisors recognize the month of April 2013, as "Child Abuse Prevention Month" in Chesterfield County, in recognition of the county's commitment to supporting safe and healthy families. Preparers Debbie Burcham Attachments: Title: Executive Director. Chesterfield Community Services Board ^ Yes ^ No #~~~~~~. RECOGNIZING APRIL 2013 AS "CHILD ABUSE PREVENTION MONTH" IN CHESTERFIELD COUNTY WHEREAS, child abuse is a tragic problem, and finding solutions depends on involvement among people throughout the community; and WHEREAS, child maltreatment occurs when people find themselves in stressful situations, without community resources and without the ability to cope; and WHEREAS, 682 investigations or assessments of child abuse and neglect were conducted in fiscal year 2012 in Chesterfield County; and WHEREAS, the severe problems of domestic violence and substance abuse are particularly prevalent and lead to children being at risk of child abuse and neglect throughout our community; and WHEREAS, the effects of child abuse have significant negative impacts on our entire community; and WHEREAS, children raised in safe and nurturing homes strengthen our county, and all citizens should be partners in helping to prevent child abuse and become more aware of its negative effects; and WHEREAS, effective child abuse prevention programs succeed through partnerships that include social service agencies, healthcare providers, schools, religious and civic organizations, law enforcement agencies and the business community; and WHEREAS, parents have the most critical influence on their children's development and need community support and education in celebrating the jobs and negotiating the challenges of parenting. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the month of April 2013, as "Child Abuse Prevention Month" in Chesterfield County, and encourages all citizens to participate in appropriate programs and activities that help protect our community's children. ~~~~ CHESTERFIELD COUNTY ~~'° ~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA ;~s ~Z RGIh Meeting Date: April 10, 2013 Item Number: 8.B.1.c. Subject: Resolution Recognizing Mr. Connor William Yoke, Troop 2806, Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Connor William Yoke, Troop 2806, sponsored by Woodlake United Methodist Church, upon attaining the rank of Eagle Scout. Mr. Yoke, a Matoaca District resident, is unable to attend a Board of Supervisors meeting to publicly receive the resolution. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No #~00~?5~ RECOGNIZING MR. CONNOR WILLIAM YOKE UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Connor William Yoke, Troop 2806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Connor has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Connor William Yoke, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as one of its citizens. ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 `'`~'~y AGENDA INf Meeting Date: April 10, 2013 Item Number: 8.B.1.d. Subject: Resolution Recognizing May 12-18, 2013, as "National Law Enforcement Week" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: County staff plans to present three of these resolutions - Chesterfield County Police .Department, Chesterfield County Sheriff's Office and Virginia State Police Area 6, on May 16, 2013, at the Law Enforcement Memorial Service at an evening candlelight ceremony at the historic Chesterfield County Courthouse. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No # ~~~ RECOGNIZING MAY 12-18, 2013, AS "NATIONAL LAW ENFORCEMENT WEEK" WHEREAS, one of Chesterfield County's seven strategic goals is "to be the safest and most secure community of its size"; and WHEREAS, no community goal is more important and fundamental than the safety of family, self and others whom we hold dear; and WHEREAS, our law enforcement teams that operate in Chesterfield County daily report for duty knowing full well the dangers they face and the sacrifices they may be called upon to make; however, they face these dangers with dedication, steadfastness and bravery as they provide vital public safety service to all citizens; and WHEREAS, this service is provided 24 hours a day and 365 days a year, and is the foundation upon which our quality of life rests; and WHEREAS, Chesterfield County is grateful and honored to have such outstanding and professional individuals serving as law enforcement officers in the county to protect its citizenry and, as we honor their service, we commit to honor the ultimate sacrifice of the three Virginia law enforcement officers and the 119 national law enforcement officers who gave their lives in 2012 in the line of duty. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby recognizes the week of May 12-18, 2013, as "National Law Enforcement Week" in Chesterfield County and calls this recognition to the attention of all its citizens, as well as publicly salutes the service of all law enforcement officers across our great nation and in the Commonwealth of Virginia. QQ~6'h~ ._ -~.,,~y CHESTERFIELD COUNTY `~` p BOARD OF SUPERVISORS ~~R~;~_,~~ AGENDA Page 1 of 1 Meeting Date: April 10, 2013 Item Number: 8.B.1.e. Subject: Resolution. Recognizing the State Convention of the IOTA State Organization, The Delta Kappa Gamma Society International County Administrator's Comments: County Administrator: Board Action Requested: Ms. Jaeckle requests that the Board of Supervisors adopt the attached resolution recognizing the 2013 State Convention of the IOTA State Organization, The Delta Kappa Gamma Society International, which is being held in Chesterfield County April 26-28. Summary of Information: The Delta Kappa Gamma Society International is a professional honorary society of women educators that has membership in more than 2,960 chapters around the world. This resolution recognizes the many ways in which Delta Kappa Gamma works to support and advance women educators, including classroom teachers, college and university professors, administrators and supervisors, librarians and educational specialists. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No # ~~~~~~~ RECOGNIZING THE STATE CONVENTION OF THE IOTA STATE ORGANIZATION, THE DELTA KAPPA GAMMA SOCIETY INTERNATIONAL WHEREAS, The Delta Kappa Gamma Society International is a professional honorary society of women educators; and WHEREAS, The Delta Kappa Gamma Society International was established in 1929; and WHEREAS, the purposes of The Delta Kappa Gamma Society International are to unite women educators of the world in a genuine spiritual fellowship; to honor women who have given or who evidence a potential for distinctive service in any field of education; to advance the professional interest and position of women in education; to initiate, endorse and support desirable legislation or other suitable endeavors in the interests of education and of women educators; and WHEREAS, other purposes include to endow scholarships to aid outstanding women educators in pursuing graduate study and to grant fellowships to non-member women educators; to stimulate the personal and professional growth of members. and to encourage their participation in appropriate programs of action and to inform the members of current economic, social, political and educational issues so that they may participate effectively in a world society; and WHEREAS, by 2004, the Society had more than 132,000 members in more than 2,960 chapters around the world; and WHEREAS, The Delta Kappa Gamma Society International members include classroom teachers, college and university professors, administrators and supervisors, librarians and educational specialists; and WHEREAS, individual chapters of The Delta Kappa Gamma Society International carry out a variety of beneficial and supportive programs and projects; and WHEREAS, many state organizations and chapters also award scholarships and study grants at their respective levels; and WHEREAS, The Delta Kappa Gamma Society International has established a World Fellowship Fund to provide opportunities for women educators to study in colleges and universities not located in their country; and WHEREAS, in 1979, the Society celebrated its golden anniversary by establishing the Golden Gift Fund to advance the Society's purposes by providing for leadership/management seminars; ~~~~~~ for travel grants to members attending international meetings where representation of the Society would help toward developing mutual understanding; for special stipends to research and offer alternatives to problems common to educators and/or education; and for workshops to address special member needs; and WHEREAS, The Delta Kappa Gamma Society International presents an Educator's Award to the author(s) of a book that may influence future directions of education; and WHEREAS, other Society programs include the Eunah Temple Holden Leadership Fund for promoting special leadership development projects; the Emergency Fund, which gives assistance to members who sustain losses from natural disasters; and the International Speakers Fund, which assists with travel expenses incurred by speakers who address gatherings in countries other than their own; and WHEREAS, a newsletter and professional journal are sent to members on a regular basis from International Headquarters; in addition, many state organizations and chapters publish newsletters, and monographs and research studies by members that are of interest to educators are also published; and WHEREAS, these- endeavors by The Delta Kappa Gamma Society International are worthy of merit; and WHEREAS, the biennial State Convention of the IOTA State Organization, The Delta Kappa Gamma Society International, will be held April 26-28, 2013, in Chesterfield County, Virginia. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, on behalf of the residents of Chesterfield County, extends its congratulations to The Delta Kappa Gamma Society International, welcomes the biennial State Convention of the IOTA State Organization, The Delta Kappa Gamma Society International to Chesterfield County, and extends sincere best wishes for continued success. ®~ ~~y ~~ S yri'cii+~ Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 10, 2013 Item Number: 8.6.2. Subject: Initiate an Application for Conditional Use Approval and Conditional Use Planned Development Approval Relative to a Second Dwelling Unit on Property Located at 5139 Little Creek Lane County Administrator's Comments: County Administrator: Board Action Request Initiate an application for conditional use approval to permit a dwelling unit separated from the principal dwelling unit and conditional use planned development approval to allow exceptions to Ordinance requirements relative to setbacks on property located at 5139 Little Creek Lane (Tax ID 776-682- 7908), in an Agricultural (A) zoning district, appoint Kirkland Turner, Director of Planning, as agent for the Board of Supervisors for the purpose of this application and waive disclosure. Summary of Information: Mr. Holland is requesting that the Board initiate an application for conditional use approval to permit an existing dwelling unit separated from the principal dwelling unit and conditional use planned development approval to allow exceptions to Ordinance requirements relative to the front yard setback for this second dwelling unit. The second dwelling unit was constructed by previous owners without the requisite zoning approval. The current owners, who recently purchased the property, indicate they were not aware of this issue. The second dwelling unit would be occupied by immediate family members of the occupants of the principal dwelling unit. Preparers Kirkland A. Turner Title: Director of Plannin Attachments: ^ Yes ~ No # ~~~+~~ O n o -~ 3 t "' ~ ~ "4 N ----"'~J J = O ` ~~, ° ~` j N ;~ _----'' •~ ~ I i ~ - ~ c~ ~. ~ _~~- < cn z f~ 1 ~ ~ ,. _ `y"' C~ C31 / ~ _` •. ~ ~ N -- - m J. ' " ~ BRA G ~ '''~'' -..~, .. ~ ~~-~-_.- ~ o ~ ~ - •. - .~ c ~ ~ ~~ m ~ ~ a `-' N ti sQ r ~ v ~ C'`) n ~ W ~ ~~~ i_~ J z ~ ~`~ J -a~Y ~ ~~~ m ~~11~MoN ~ O, IOn ~ N ~ ~ :: ~ a ::.. ' ,~ cT ~ ,-- .~ --~~ N - ~ ~----`"- ~ ~---__ TARN ~ __ ---''-_~- ~ ~~~ !- a "J_ n ~ .-... , '- ~~§.? E F °'aVr `;,~a" a ._ ~ '~m, ~~ ,~~~ ~,~ ~~ . . ~~Z `~ v .~. '~c~°m ~~ AGIN CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 10, 2013 Item Number: 8.B.3. Subject: Consider an Application for the Demolition of a Designated Historic Structure, the Clarke Residence, Located at 4515 Centralia Road County Administrator's Comments: County Administrator: n Reau Deny application for the demolition of a designated historic structure. Summary of Information: The applicant submitted a letter on May 7, 2012, requesting that the Board grant the right to demolish a historically designated structure, the Clarke Residence, located at 4515 Centralia Road, after making an offer to sell the structure for 12 months at fair market value, per Section 19-51 (h) of the Zoning Ordinance. The residence was listed for sale with a real estate firm on March 23, 2012, for $150,000. This request for demolition was presented to the Board on June 27, 2012, with a recommendation to refer the issue to the Preservation Committee for a recommendation. On August 15, 2012, the Preservation Committee issued a recommendation of denial for the request for demolition based on the following considerations: Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ^ No # ~®~~~'~ ~y~ S~ ~7., - Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 1. The original reason for the designation still exists: the Clarke Residence is "a distinguished building of high architectural quality and historic interest." 2. The Clarke Residence is structurally sound, per safety inspection performed on January 18, 2012 by the Department of Building Inspection and does not present a threat to human health or safety. 3. The house contributes to the overall character of the historic Centralia neighborhood and is adjacent to, or near, five other historically designated structures. 4. The designation was voluntarily placed on the structure and property at the request of the then owner, thus entrusting the protection of the structure to the county per ordinance. 5. Allowing demolition based upon neglect and economic burden would set a precedent that is not supported by the duties and responsibilities of the Preservation Committee as set forth by county code. Staff supports the recommendation of denial based on the recommendation of the Preservation Committee. It should be noted that while this structure would be highly likely to be a contributing structure to a state/national historic district, it is not eligible for individual state/national listing. Approval of this. agenda item constitutes a denial of permission to demolish the structure. ~~~'~' ~F. --- CHESTERFIELD COUNTY ~~""~ _ ~"~ BOARD OF SUPERVISORS Page 1 of 1 ;~~,~~~ AGENDA Meeting Date: April 10, 2013 Item Number: 8.6.4. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Reaues Authorize the Chairman of the Board Administrator to execute an agreement Company for a 15' underground easement t site at 2750 Drewys Bluff Road. of Supervisors and the County with Virginia Electric and Power o serve the Bensley Park cell tower Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and-the County Administrator to execute an agreement with Virginia Electric and Power Company for Bensley Park cell tower site at 2750 Drewys Bluff Road. An access and utility easement was granted to AT&T but VEPCo has requested its own easement. The lease agreement includes a provision to sign easement agreements with utility companies to provide service to the site. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # L ®E~ 'IIHIT~Y ,ETH Canve~tance of an Easement to Virginia Electric and Power Company ~ Chesterfield County Department of Utilities i ~' ~; l Y~ T f Irci - 115.5; ket H~ *Not to Scafe* 15' --~~i Property of: ~ ~ County of Chesterfield ~~ 2750 Drewrys Bluff Rd. -~ Richmond VA 23237 ~~i Tax ID: 7886809280 i I r ~~'e w`ys 6~4f f~ °~d Owner's Initials: Legend ----..--»tooation of Boundary Unea of Righ!-of 4 5' to math. ---~---tndiootee Property Une to Rightrof-Way Boundary 15' 1n Width. Page 5 of 5 CONVEYANCE O 15' EASEMENT 0 Q a~ clot to accompany Rlght-of-Way Agreement VIItOIMA ELECTRIC AND POWER COMPANY doing business as l7nmininr~ Virarinia Pnwpr UG Bermuda Chesterfield VA ~3b73 M0144 02/06/2013 Chris Rogge ®®~`~' °. ---., ~. CHESTERFIELD COUNTY ~i~; BOARD OF SUPERVISORS Page 1 of 1 ~;~,_,~ AGENDA ~~ Meeting Date: April 10, 2013 Item Number: 8.B.5.a. Subject: Request Permission fora Proposed Privacy Fence to Encroach Within an Eight- Foot Easement Across Lot 5, Block A, Estridge, Section A County Administrator's Comments: County Administrator: Board Action Requested: Grant Norman W. Manuel and Caroline B. Manuel permission for a proposed privacy fence to encroach within an 8' easement across Lot 5, Block A, Estridge, Section A, subject to the execution of a license agreement. Summary of Information: Norman W. Manuel and Caroline B. Manuel have requested permission for a proposed privacy fence to encroach within an 8' easement across Lot 5, Block A, Estridge, Section A. This request has been reviewed by Environmental Engineering and Comcast Cablevision. There. are no improvements in the easement. Approval is recommended. District: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~~~~°~ '~r'II~11T~' ETH Request Permission for a Proposed Privacy Fence to Encroach within an Eight Foot Easement across Lot 5, Block A, Estridge, Section A ~, ~ r ~`~ "~` C,~ _. __._____._u ...__.....__._.._r._ .~:,..~...__ .._..__... REQUEST PERMISSION FOP, APROPOSED PRIVACY FENCE _. _..____..__._.__.__ __..___._ . _c:.; __7 ~~ :;; S ,F f ~ / ~ 4~ ~~~., ~ ~. ~'`~. ~,~ ~ -~ ~` ~ _ `'4., j r~ (rf r ~ Chesterfield Caunbf Department of Utilities i 'Y t T .r T M: ~ Ilcl ~ dl6. b~ 1??L i? ~ l r / ~ ~~~ro~h ~xi mss n `~~ I J j N \ ~.\ ~~ ~ ,r \. 00 u, ro / ` , ,y-o ~+i er, n 1 ` ~ r1. m ~ ~ ~ '~e•O ~~~SS` Bit. ~~ •" t~ -~•. / fin '~ at ya ti °oU--~ J~'°1~' aB ~xm ~~ oc 'fl to ,., / /N ~ ~ Ate. c e~~A / / ~ NO ~~q n r` fv „ ~ `1 C Q N ! B V A. Q t~ ~ O tJ' ~ Q/.~ 1l ~i b ~ .-. _~p£ ; ~Q o ~ ~ d• •Z O t.~ of fy f' ~•~e ;T o. N .09 =~~ U m ~• aNa ~~~ w -- f ~ a' Non 0 ~ Q a dFu > ~ w 1~ "' QF•V N N N C Q R. r n ~~~fi:t5 SLS f ~ ;, trn~ ~ st•9sz o ; oe ~'" aco (~ m ~ .G'J 0 •p E d • V O+f ~ N ~~ d w `~r - 2 N ~,oa ti~ _ t A~ y`A~. SLS a• .r. 6 ~~ `l+-' .94'622 'rr ps:ts• B ,~~ ~SLN lui 1 ,1 .o~ti~ •~'~G in 1=f 1 1 ~ ~~?~,~i 0 .0 m,j 1 1 ~c p o. 61 ~ ~ N 0 0 ~ O .tv ~ O.s .2 df C~ ~ ~ , eAE-L5;5LB N ~ p'f J .9L'2L2 ~ , '3 i~ 1MeW~d3 39e'-ciVbU 130t~•~ 0 ~ y ~ ~H ~ ~ n N r 1 '~ N o o a s N ! ui M 1 ~ . z N "-30E'Lg:SLg J ~ Ay J .90762 ~ y ~ifevy~b JO N .07 ' `~a~~ rfr fA ~gttA-, ;~ •O•pg ~6 ~ ~~r ~ ~ ~ ~O£:CS~sLt \~'\~pi „, \ ~ 4Fv ~ ran ~ o \\ ~ ' ,f0'952 ~ N~~ eD 0 N '_ ON '~L~`, ~ ~` N cA • r ti I' rrr ~ r 0 Q~u : Z r O •Bna N LLI w ~ p ~ ~ ~ ,~ 1= }, r ~o W ~ ~ - V f~ po ;6~ : LB S u ~ O ~•0 ~ O ~'0 yt •.7d'-88 5 ~ ~ .: a,. o J ,BB'tBL N J N ~O~y •o a O d v d amo• 'NN ~ 61 •+;a~ ri •_~ ~. 'o .~ a~ ` o iOp• -i. tv / / ~` .sr\ _ ~ ~' ~ B ~/ ~ w r / O ~ / Q m/ / ~ fh ~ ~ `~ I,ru ' ~ vP ~ ~ ~ ~ r° 00~ / Z ~~ / ' '~\ ~~' .~ tiffs ~. ~~ .- y .` S r ~~ ;~==" CHESTERFIELD COUNTY ~`i~' BOARD OF SUPERVISORS Page 1 of 1 S ~;~~, ~ AGENDA Meeting Date: April 10, 2013 Item Number: 8.B.5.b. Subiect: Request Permission to Install a Private Water Service and Designate a Private Easement on County Property to Serve a Build-A-House Dwelling at 19801 Woodpecker Road County Administrator's Comments: County Administrator: Board Action Rec Grant Chesterfield County Public Schools permission to install a private water service within a private easement designated on county property, and authorize the County Administrator to execute the water connection agreement and declaration. Summary of Information: Chesterfield County Public Schools has requested permission to install a private water service to serve a proposed dwelling at 19801 Woodpecker Road. This is the site of a Build-A-House project. This request has been reviewed by Schools Administration and the Utilities Department. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes Title: Real Property Manager ^ No # ~~~~~"~~ VICINIT`Y' IET~H Ganveyance of a 1Nater Easement and Permission to Install a 1Nater Service 1lMfithin an Easement to Serve Property at 198Q~ Woodpecker Rvad ~ ~ ~ ,~ ~' ~` ~ ~ ~ ~ ~. ~~ ~~~~ `~.~~,~ `~ ~ ~ (~ ~ C~INVE`(ANCE OF AWATER EASEPAENT ~J'~JD RERtv11SSI0N TO INSTALLAtfUATER ISER'w11CE UVITNIPJ ,AN EASEh,9ENT l~__..___._~ _ _.. _ - --_~ ~_ _ _. _ ~~ ~ /111111 f ~ ' ~f r N Chesterfield County Department of Utilities 1_ YL{~,,,, Y~P'.~,"~i~~}',~ ~ `~~_ . I hci - di5.u; kat ~"~ "•a~ _.. 7 ~ .__ !RA 1. & V/CTOR M. M/LES GP/N.• 794816236500000 D.B. 877f, PG. 903 CARRIE M. WASHINGTON GP/N.• 794816287700000 ~ W.B. 320, PG. 413 `~ COUNTYOFCHESTERFIELD N N.•3616689.39 GP/N: 79361686950000 E: 11794195.27 PARCEL 2 D.B. 2025, PG. 356 P.B. 216, PG. 100 70' WATER EASEMENT ~~ ~w COUNTY OF CHESTERFIELD GP/N: 79361686950000 PARCEL 1 D.B. 2025, PG. 356 P.B. 216, PG. 100 ~ EX/ST/NG ~ \ ~ 15' WATER EASEMENT S`~~+'• ~''~.~, ~ ~ D.B. 1057, PG. 503 ~S~F ~ SCALE 1"=50' 0 50' 100' Based on graphic determination this propeRy rs in mne '7C" ofthe HUD defrned flood hazani area as shown on F L.MA Flood Insurance Rate Map, Community Panel p5104 iC0343C dated 12i16i1z This survey was prepared without the benekt ofa title binder and may therefore not show all ex/sting easements or other pertinent facts which may aR`ect the property. ~ ~ s EGA ~ ~ o. F ~ PLAT SHOWING A 10' WATER LINE EASEMENT ACROSS THE PROPERTY Of CHESTERFIELD COUNTY LOCATED ON THE WEST SIDE OF DUPUY ROAD MATOACA DISTRICT CHESTERFIEtD COUNTY, VIRGINIA THIS DN+tw1HG PREPAHED AT THE Tue~nes o~sce Q01 Owero way, Sake 900 ~ er4iae ex«x, YA ITS TEi 1~4.5~1.6rA0 iAX 804A58.1513 www.tlmrtgns.[on1 >'' ~T'x o'er. ~ W. M. NA[iLT'Y a Lic. No. 2Q87 iq~~ ~v~o4 bate: March 19 2013 'Q"~T Duos Sheet 1 of 1 Drawn bv:JNL 9~'s e. ~o~,o J.N.:33174-903 TIMMONS GROUP : •':'~- ~®~~~~~~ ~y~ ~~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 10, 2013 Item Number: 8.B.6. Subject: Award of Construction Contract for County Project #12-0116, Elkhardt Tank Renovation County Administrator's Comments: County Administrator: The Board of Supervisors is requested to award the construction contract to Town Hall Painting Corporation in the amount of $559,052 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of miscellaneous repairs and recoating of the existing Elkhardt 2,500,000 gallon water storage tank. Staff received a total of five bids. The bids ranged from $559,052 to $1,079,760. The lowest bid was from Town Hall Painting Corporation in the amount of $559,052. The County's Engineering Consultant, Whitman Requardt and Associates, has evaluated the bids and recommends award of contract to Town Hall Painting Corporation, the lowest responsive bidder. Funds for this project are available in the current CIP. District: Midlothian Preparer: George B. Hayes Title: Assistant Director of Utilities Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: ~ Yes ^ No # ~~~~~?~~ .~ --- ~ CHESTERFIELD COUNTY '~`~' BOARD OF SUPERVISORS Page 1 of 1 ~;~- AGENDA Meeting Date: April 10, 2013 Item Number: 8.B.7. Subject: Designation of Right of way for Jefferson Davis Highway County Administrator's Comments: County Administrator: Board Designate right of way for Jefferson Davis Highway and authorize the County Administrator to execute the declaration. Summary of Information: For the streetscape improvement project on Jefferson Davis Highway in the vicinity of Falling Creek, it is necessary that a parcel of county property containing 0.021 acres at the Falling Creek Ironworks Visitors Center site be designated as public right of way. This request has been reviewed by the Parks and Recreation Department. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # V ~ ~ `A..`~ pi i ~'I~If~ITY ETH Designation of Right of Vifay far Jefferson Davis Highway ~- hippenham C~ ~ ~ \ --- .. ~ ~~ ` '~ 1 U.U21 Acre Declaration ff ~ ~~ ~~ t ~ ~ ~ ~~ ~ `~ ~ ~_ ~ ~~ ~ ~ ~ C?~~ ~~ ~ ~``~ ~ 4 t ~ 1 ~ ~ ~ ~ Chesterfield County Department of Utilities 1 ::, .' VlA' ~: T I hci - rSi~.u7 @et R'\103UtO1BJDM FWinO CraeM\DWG\SOeeO%a011016801V-DED].Cwg IPIOXW on Y19201010'lT AM IOY ba McAay v ~ o a m I o2m~u i M, !if2 ~~A~ti m ~ ~ ~ (~ ti~yz ~22~ V a ta I p ~ m ~ ~ c r ~ ~ y 0 wa wwS2~ ~~ ~gZ~~ o $? O ~ ' u r ~ ~ a ~, C a I^ o I .~ ym ~ Z m ~ S80 5355E 29784• (TOT.) a ~~ mo ~2 mmmmm ~y~ roc ~a` m 0~2 Am ~ `m ` a m 0 OO~C~ m W ° ~ N o~,Z ~om ~,z ~~am ~~ ~ ~ o ~oovy0 tp ~ ti °m'a~ ~ c~ ~ C C A rV O y ~ ~ °~' ~~ i~ Z ~ ~ O ~ , ~ W ~ ~ N a o Q ? ga ~ a ~r9 ~ ~ Z v aH y ~ooyT m in o'• b ~~ C' ~ ~ = Owl ~ ~~m ~ j'O x~ ~ `' ~ nl- 0 g ~oa a F W W C . 'C l 3 ~- d ~ o ~ ~ C1 G ~ ~ D o ,< p °' m S ~ r O~ ~ C ~ 'Q i tr b m c ~ ~ m mc !n2 ~ m a HW A a~t~~ .: ~. 0 ~ b 0 Z '° p~p _ °n < A m ..t n Z a n°pi o n i~ O ~ , ~v e 2 3 <oz = m ~3 z O a '° ~ D N 6' ~ = ~' ~~~NN r C m = D /r ~ tpNpv W g ~' a rn z m~ ~ w u N80 54'17'W 265.00' _" n m?a ~ N~ Z ~ ~G7 ~ a m ~ mom y D G~1 ~ ~ O p n m nn~y~A ~° ° `ma = ~ 5`~ ~ °~~~ A t ~ MAR/NADR/VE _ = ~ rn R1 o ~ N~ °o mO°m ti ~ 66' R/W 2 ~ ~; PB 13 PG 87 T I M M O N S G • • ~ ROUP . '"' rout MSIIX1 nDIRYID naoura~tMU. nns[xuwlacrnt.~at°".~ maroon artot 1001 Boutl~ •N~~r, Soh l00 I ulnmoriq VA 03035 TEIBM.I00.6500 Hi%BW.SMI.1016 wM.tnmunf.mm A w N ~ _r Z m N ~ rn y ~ r rn w cn to m Z A o m ~ m A 4i N A r < 2 < C C G ~ ~ W r r m V V W ,p m N ~ A Z tD ~ N N 1 V ~ ~ ^v r~ ~Y a ~°,, ~° ~ ~, ms CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 10, 2013 Item Number: 8.6.8. Subject: State Roads Acceptance County Administrator's Comments: County Administrator: _ Board Action Requested: Adoption of resolutions for referenced state roads acceptance. Summary of Information: Bermuda District: Matoaca District: Timsbury Pointe Collington Section 8 Collington Section 9 Harpers Mill Section 1 Preparers Scott B. Smedley Attachments: ^ Yes ~ No ~~~ Title: Director. Environmental Engineering TO: Bard of Superrrisars FR+~M: aepartm ent Hof Enrrironmental Engineering SUBJECT: State Road Acceptance - TIMSBIIRY P~11NTE DISTRICT: BEht+/IUC~A MEETIIV~G GATE: April 1~, 20'13 RfOADS F+DR C+DNSIDERATIC~hI: TINISBURY P'~IIITE GT TIM.SBURY P~ItdTE DR Vicinity Iv1al~: TIM1~13uRY P~-INTE OI_0 Nr~PPY ~i1L~ RD ,~q~4RN ~-rr ~ 4~ ~ ~ _ ~~ z Y ~ ~ ~ ~4- ~~ o ~ ~C7 Y r {7 ~ ~ ~} t~ HAPPYHt'~=~-~~ ~'` ~ ~ 44 fit'' ~#;~ti ~' G7 ~} ~ ~S~Ca ~'^ ~ ~'^~ C~~ ~ an ~__ ~ ~`~ ~ w ~- ° O `~ ~ ~~ t -- lye HArlq 7 4 WRR r, -,~ ~`,,,_ ~ ~ ~~~ '~ ,. '~ ~LEhf ~~ r3 __ ~~ t a ~~ p - ` ~ ~~,~~~~ ~ i ~ ~ ~ ~ ~ ~ ~ ~ ~~ a m 4 ~~$4 4~' ~1,~ ~''r S- G r ~ ~ _ r ~t P C ~ -c O ~ m m q l 7Y1~,4~1 ~ftS ~L ~ ~~~ ~~ ~ ~ ~ {~. ~ r fl BBL U ~+~ ~ ~ f~~~ S ~ ° m GT ~ ' ~G ~~, 4 ~T ~ ~ •,~ Q ~ ~ ' ~ U C ~ ~ ~ ~ Fl'7auoe~~ a~ C1ig~~t7lel~ C~~mx;+..~; ~°%6~ T(~: Baard of ~upervi~ars FR+~ta1: C~epartm~nt of Environmental Engineering SU~JE~CT: State Ftoa~i Ac~cept~nce - C~JLLINGTt~N SECTIt7h18 aISTRICT: ~/IAT~3A~A NIEETIh1G GATE: April 10, 2413 RC~AGS Ft7R CUNSIGERATIC)N: ASf`~dT dR LO t1 G TC~'4~Itl d R L~] tl G T4'WuRI PL '4~l~O ~dF E R TO N d R W~-OFERTGtI PL lli~cini#y ~~1s~1~: ~C~LLIMGT(~N SE~TI~M 8 ~~ ~~ W1tt~'~ N1LL r~ ~ L ~~'~`~~ ~~` ~ ~r~ Wry pouf N7~~ L t~~ ~ ~~ ~ ~, ~ ~~. ~ u a ~ 7~ ~ ~S G LL--~~~ _. ~ ~ ~ TE,4 LEiY CSR ~ ~ ~ ~ _...._ __-_ ... J C7 ~ ~~ WaGFE~`~{~~ ~ ~ U r ~'~~ G T D~r,~ r` ~~~`= ~ --~ ~~ ~~~~~~~ °.~ . ~~ a ~~~'~ R4 0 ~~~ C{~ A~ ,~ Froa~acatl EL' ~_atea4 rflgl+~ Cbunf~ ~~ IS A ~ ~~'# I~~, e .i a ,"e Tt7: Board of Supervis~r~ FRflM: L~epaftm~ent of En+~ironmental Engineering SUBJECT: State F~oad Acceptance - CflLLIN~TC)N SEGTIC3N 9 DISTRICT N1ATC7ACA tw1EETIN~ GATE: April 1Q, 213°13 RC7ADS FC?Ft Ct7NSIDERATI{7~1: f~~Aalrl~ LH H{~CKLIFFE ~P: HO~'KLIFFE Ltl LAVEfIHAM LH LAVEtIHAMTURII HE EDHAM IwU4RI~E T Ra Vicinity fM1a~r: ~~1LLINCT~N ~E~~TI4~N ~9 hi E' KcNC~Elu1E Y ~ '~s~ ,g PL ~'~~-t~La,s~ ~ ~,tu~ ~ ct~ ~ ~ ,, ~s ~ o ~nEws S'°~traQ ~,~t~iP ~ '' -~ o ~'~ ~ ~ ~~~ cT ~ ~n ~ ~~.'pL n o uF LC,c ,, 1' ti ~l ~s'rSSlQN ,~{ ~"~~r CT 4 O p~~1,~~ '~_~- O ~S`~ S~iLTEN ~ o ~ d~P`Ct{ ~R o CT ~ ~ FALI NE ~ CT t. BRAFFERT~N RD ~CQ' -. 2.UU1`t:ENHAUSTRD ~ PPS' ~SBE~u~, ~ ~ 3. REDtMCK DR ~~EWILLE LN ~ 1 ~gi ~ _,-Y ~-~ b"h 2 ~ c~ O ~ ,~,pJF.~E'}~~ f~C}~~~,~~"d HRVERI6G~. DR ~ --. z RD ~.~~T~` ~ ~~U-IM17G'lQ~p ~yEtsS ~.,~ '~` Li-lL'EN LN t{rp8~. Fi~,7" ~ ~~~,., ~ ~, ~ ~~ y o PC 4th ,~ ~ .o L ~' / ~ ~ G7 ~ ~~ ~~~'' y ~~ J ~ m ~' t~.~~7 '~.~ 9E,4CHCREST-,~~ ~ ~ ~ ~ ~~ ~- ~ S a ~, , 4¢ ~ FfGCIUCP iI ~' 0119 ~'k+!'1191~ ~SUII#'i L: IS TC~: Board of Sf.fpervis~ars FRC1ha+1: Depaftment of Enairor~mer~tal Ef~gif-f~e+erirrg SUBJECT: State Road Accept~r~c~ -HARPERS t+111LL SECTION `I DISTRICT: MATC7ACA MEETING DATE: April 'I~t, 2413 ROADS F{7R CC-NSIDERATI~C}N: LC-f1~LAfIDS ~'T L~-II~LAtIDS PL LUIIULI4NDS RD PFILLNIAN Lfl PUTF~ORD CT '~liGinity (~1alf: NARFEF~S h+11LL SE~TI~N ~ ,a ~~. fi~ 2 ~,~~'~5~¢~~[y1 Qr. Ott ~'~~~ '~ Cam,! fir/ ~ ~~At Le N ~ ~ .~- ~~ ~ ~~~~` P r ~ ~~~ ~ ~~ ~ 2 ~~ r~ ~ ~ ~~'~ ~ '~' ~~ ~~ ~s~,Q Tlt] hJ C i ~~ F`~ N ~4'i ~ ~~,~ ~ ~,~ pftif tifA1~. f r"~_~YHjr ~~„N DS ,~,~ '`~„ ~/ ~ " ~~ ti 5 L ~~ Q ~f~ F ~~ ~ p~~r M~ 5',~f`~G ~~ M1 ~'~ ~, y it `~ ~~~ ~ 1 ~~ ~ ~ ~'~ti 5 't P L ,,i ~~ h _ r~ ~` J m i ~ ~~ ~~ O c' ; ~C~, 4 ~ - Q t ~ 'rM ~~ `~'~o ~ / r~a,~~~~.s ~tit~ ~ ~ ~~ ~~ ~ _-_~ -~ r` c~ 0 b p~`nOllCArf B' '1184'kaf7'Iglr] ~._AL115Tt ~_ ($ ~ ~ ~t «i~;d '~~,~ ~ a~', ~, may„ ~c v.' '.lp ~~ .. ,r~ Z~I' ~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 10, 2013 Item Number: 8.8.9. Subject: Authorization to Amend the County's Fiscal Services Agreement with the Greater Richmond Convention Center Authority County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to amend the Fiscal Services Agreement with the Greater Richmond Convention Center Authority (the Authority). Summary of Information: In 1998, Chesterfield County was designated as the fiscal agent for the Greater Richmond Convention Center Authority (GRCCA), the regional authority with the City of Richmond and the Counties of Chesterfield, Henrico and Hanover that constructed and operates an expanded convention center. In 1999, Chesterfield entered into a Fiscal Services Agreement (the Agreement) with the Authority which documents the agreed upon terms, conditions, restriction, regulations and fees for Chesterfield's service as the Authority's fiscal agent. The Agreement .was amended in 2002, 2006 and 2010 to reflect the completion of construction, Chesterfield's services regarding the financial aspects of various operating contracts and to revise the fiscal agent fees. The last amendment on July 1, 2010, revised the fiscal agent fees for the period of July 1, 2010, through June 30, 2014. As Fiscal Agent for GRCCA, Chesterfield County has overseen all audit activities, including securing the auditing contracts through competitive procurements. Additionally, Chesterfield has established a contract for financial advisory services through a competitive procurement that provides for services to multi-jurisdictional authorities, including GRCCA. Staff recommends amending the scope of the GRCCA Fiscal Services Agreement to provide for the securing of auditing and financial advisory services, in keeping with the long-standing fiscal agency role the county has served for the Authority. The Authority Board of Directors has approved this amendment. Preparers Sheryl D. Bailey Title: Deputy County Administrator Attachments: ^ Yes ~ No # ~~~~N FIRST AMENDMENT TO AMENDED AGREEMENT TO PROVIDE FISCAL SERVICES This First Amendment to Amended Agreement to Provide Fiscal Services (this "First Amendment") is entered into between the GREATER RICHMOND CONVENTION CENTER AUTHORITY (hereinafter referred to as "the Authority") and CHESTERFIELD COUNTY, VIRGINIA (hereinafter referred to as "the County") this _ day of March, 2013. Whereas, the Authority and the County entered into that "Amended Agreement to Provide Fiscal Services" dated July 1, 2010 (the "Fiscal Agent Agreement"), which agreement requires the County to, among other things, secure arbitrage reporting services for the Authority) and Whereas, the parties desire to amend the Fiscal Services Agreement to expand the scope of finance-related services that the County is responsible for securing on behalf of the Authority to include financial advisory services and audit services. Now therefore, it is agreed by the parties as follows: 1. Section l.e. of the Fiscal Services Agreement is hereby deleted and replaced with the following: e. The County will be responsible for securing arbitrage reporting, financial advisory services and audit services. 2. All other terms and conditions of the Fiscal Services Agreement shall remain unchanged. Unless otherwise specified herein, all capitalized terms in this First Amendment shall be as defined in the Fiscal Services Agreement. . ~~~~~~~ -1- Wherefore, the parties, by signing this Agreement below, evidence their intent to be bound thereby. GREATER RICHMOND CONVENTION CENTER AUTHORITY By: CHESTERFIELD COUNTY, VIRGINIA By: ~~~~"E~~ -2- ~~ R CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 10, 2013 Item Number: 8.8.10. Subject: Approval of the Chesterfield County Towing Contract County Administrator's Comments: County Administrator: Board Approval of the attached Towing Contract which is submitted for consideration by the Chesterfield County Police Department Towing Advisory Board. Summary of Information: The Police Department contracts with towing companies to tow vehicles that are inoperable due to varying circumstances such as vehicle crashes and mechanical problems. These companies are called upon when the owner of the vehicle has no preference on a wrecker. The Towing Contract sets forth the terms and requirements governing the parties, as well as the fee schedule for the permissible charges. The Towing Advisory Board proposes the attached fees, which are set forth in Addendum D. The fees listed on Addendum D reflect a 1.50 increase from the previous rates. The proposed increase is based on the Producers Price Index (PPI) and the Consumers Price Index (CPI), which were recognized by the Board of Supervisors at the July 30, 2008 meeting, Agenda Item No. 8.B.6., as an appropriate standard for future increases. The need for fee changes is also driven by the increase in fuel cost. The last fee increase was approved by the Board of Supervisors on August 24, 2011. In addition, during the 2012 Session of the Virginia General Assembly, the Board of Towing and Recovery Operators (BIRO) was eliminated along with the Preparers Thierry G. Dupuis Attachments: ^ Yes ~ No Title: Chief of Police CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA towing regulations managed by BTRO. This action became effective on January 1, 2013. However, certain responsibilities of BTRO will continue under the Virginia Department of Criminal Justice Services. Accordingly, the County's Towing Contract must be revised to reflect the changes instituted by the Virginia General Assembly. No other substantive changes were made to the Towing Contract. Per Virginia Code section 46.2-1217 the Towing Advisory Board, which is appointed by the Board of Supervisors, must review and agree on any changes to the Towing Contract between the Police Department and the tow company owners. The Towing Advisory Board and Police Department endorse the proposed changes included in the attached Towing Contract, including the 1.5% increase reflected in Addendum D. /~ -h~`~ CHESTERFIELD COUNTY . /\ Jl it -YDj- TOWING CONTRACT THIS Contract, entered into this day of between Go~Nrr P°u~F J D S U E 8 R T V 1 I E E CHESTERFIELD VIRGINIA 2013, by and ("Contractor"), and the County of Chesterfield, Virginia ("County"),apolitical subdivision of the Commonwealth of Virginia; WHEREAS, the Chesterfield County Police Department finds it desirable to establish an eligibility list of business establishments to provide wrecker and towing services; and WHEREAS, the County deems it desirable to insure that fair, uniform rates are charged for services rendered while serving on the Police Department's towing list and to protect the integrity of the County and the towing facilities from unfair pricing or incompetent services. NOW THEREFORE in consideration of the placement of Contractor on the eligible list of towing operators, Contractor agrees that it will fully comply with all of the terms set out below. 1. By signing this Contract, Contractor certifies that its operation complies, and shall continue to comply, with all conditions, equipment specifications and requirements under this Contract and established by the laws of the Commonwealth of Virginia. Failure to comply or false statements concerning compliance shall be grounds for termination. 2. The County reserves the right to terminate this Contract at anytime for any breach of the terms of this Contract. 3. If Contractor declares bankruptcy or otherwise ceases operations during the terms of this Contract, the Contractor shall notify the County in writing immediately. 4. If Contractor changes ownership or business name or reorganizes under a different name during the term of this Contract, Contractor shall give the County thirty (30) days advance written notice of such change or reorganization. The County at its discretion may terminate the Contract at the end of the thirty (30) day notice period or may continue the Contract with the new ownership under the same terms and conditions of this Contract. 5. The Contractor shall maintain and furnish the County with no more than one day phone number and one night phone number. The Contractor agrees to give twenty-four (24) hour notice to the County prior to any changes in day or night numbers. 6. The Contractor's place of business, storage lots, vehicles and equipment must be located within the boundaries of Chesterfield County and the business must be operated under an appropriate Chesterfield County business license. 7. Any towing contractor submitting an application to be placed on the Chesterfield County Police Authorized Towing List list shall have conducted towing services in Chesterfield County under its current business name for a minimum of one (1) year. Prior performance and reputation in the community, as reported through the Police Department and criminal history record information on the applicant, and input from the Chesterfield County Towing Advisory Board will be considered when a contractor submits his/her application. 8. Applicant must supply a copy of his criminal history record to towing coordinator. Criminal History records will be obtained through the Virginia State Police. Applicant must also supply a current copy of his driving record. Records will be obtained through the Virginia Department of Motor Vehicles. An applicant with a felony conviction on his or her criminal history will generally be ineligible for a towing contract. All felony convictions of the applicant shall be evaluated by the Chesterfield Police Department for the severity of the offense, repeat offenses, elapsed time from last conviction and other relevant factors to assess an applicant's current trustworthiness and character. The Chesterfield Police Department will have the final authority on approval of towing contract. The applicant will furnish proof of insurance that meet the requirements of Virginia Code Sec. 46.2-649.1. 9. Contractor shall install and maintain a clearly visible sign at the storage lot providing the company name and a telephone number where the owner, manager or attendant may be reached at any time so a towed vehicle may be reclaimed by its owner during operating hours. The sign shall be installed in a conspicuous location, be legible and kept in good condition. 10. Contractor shall insure that service is provided for its storage lot seven (7) days a week from 7:00 a.m. until 10:00 p.m. to return vehicles upon the payment of towing and storage charges. If a vehicle is reclaimed from 7:00 a.m. to 5:00 p.m., response time to the storage lot by the Contractor or his designee shall not exceed one (1) hour. If a vehicle is reclaimed between 5:01 p.m. and 10:00 p.m., response time by the Contractor or his designee to the storage lot shall not exceed 2 hours. No office facilities are required to be maintained at the storage lot and the lot does not have to be constantly manned during the time that service is required to be provided under this Contract. Contractor shall provide adequate security for all vehicles towed and their contents, ~~~~~ Chesterfield Co. Police Towing Contract - 2 - Revised 3/25/2013 including appropriate permanent fencing. The Contractor shall be responsible for the vehicle towed and its contents from the time it is towed until one of the following occurs: a. The vehicle is delivered to a location specified by the owner or operator. If the owner, manager or agent of the specified location refuses the delivery of the vehicle, the mileage charge will continue to the Contractor's tow lot. b. The vehicle is released and accepted by the owner or the owner's agent; or c. The vehicle is otherwise disposed of according to law. 11. This Contract shall expire on August 31, 20 ,unless otherwise terminated pursuant to the terms of this contract. 12. This contract may be renewed by the County for additional one-year terms if the Contractor timely submits to the County the following: a signed, notarized form which is provided as Addendum C; an updated and completed criminal history form obtained from the Virginia State Police; and an updated Virginia DMV driving record. In addition, renewal is conditioned upon the Contractor's compliance with all terms of the Towing Contract in the past, and the County's approval of such renewal. Addendum C forms must be received by the County on or before August 1st of each year to facilitate uninterrupted placement on the Authorized Towing List. 13. The Contractor shall meet the following minimum requirements, all requirements established by the Virginia Department of Criminal Justice Services ("DCJS"), and any other reasonable requirements the County may impose in its discretion from time to time: a. All tow truck drivers must by duly licensed/registered with DCJS and such license/registration must be maintained and renewed in accordance with DGS requirements. Contractor shall maintain a copy of each tow truck driver's DCJS issued license/registration. b. All wreckers must be registered as required by law under Virginia Code Sec. 46.2-649.1. Contractor shall display proper license plate as required by DMV. c. All wreckers must have business name, address and phone number on both sides of the vehicle and visible to the naked eye from a distance of fifty (50) feet. (Virginia Code Sec. 46.2-1076 D.) The lettering will be permanently affixed to the wrecker Magnetic signs are prohibited except in the use of rental wreckers as provided in paragraph 23 of this Contract. 0~~~~~~ Chesterfield Co. Police Towing Contract - 3 - Revised 3/25/2013 d. Contractor shall comply with the Code of the County of Chesterfield, Sec. 19- 510.(b) and 13-42, which state the following; No off-street parking area or other premises in an R, R-TH, MH and R-MF district, except on a farm where the parking is incidental to the farming use being conducted on the property, shall be used for the parking or storage of any truck or commercial vehicle exceeding 4,000 pounds net weight and having more than two axles, except while loading or unloading on the premises. No truck having wheels of the dual-tire type in excess of 6,000 pounds and no trailer, semitrailer or cab for such trailer shall be parked on any road in the county within any residential district as defined in the zoning ordinance. e. Contractor shall not park a wrecker in a residential area while carrying or towing vehicles. f. All wreckers must have current Virginia State Inspections. g. All wreckers shall be standard vehicles originally designed and built as wreckers and shall not be pick-up or similar trucks with towing slings on the body. h. All wreckers shall be provided with at least one (1) shovel, one (1) broom, one (1) container or pail for glass and debris, (1) 5-pound serviceable/charged multi-purpose fire extinguisher and a sufficient amount of absorbent material equal to a five (5) gallon bucket and any other equipment required by the County. i. In addition to the required standard lighting equipment, each wrecker will be outfitted with a flashing, blinking or alternating (rotating) amber light(s) as required by Virginia Code Sec. 46.2-1025 and 46.2-1030(C). j. Additions or changes in equipment or storage facilities may be made to Attachment A after the police have inspected and approved all equipment/facilities to be added to said attachment and after the police have been notified in writing by the Contractor of the deletions of equipment or storage facilities listed in Attachment A provided; however; that the Contractor shall at all times comply with minimum equipment and storage facility specifications of this Contract or this Contract shall be terminated. 14. The County reserves the right to contract with no more approved wrecker/towing companies at any one time than it deems to be necessary. ~~~~~ Chesterfield Co. Police Towing Contract - 4 - Revised 3/25/2013 15. The Contractor shall be able to respond to police calls for impoundment or seizure for towing and wrecker services every day of the week on atwenty-four (24) hour a day basis. 16. Response time for the arrival on the scene by the tow truck shall not exceed thirty minutes from the time the call for service is made by the County. In the event the Contractor determines from the circumstances of the call for service, that a larger than normal wrecker is required, an additional thirty minutes will be allowed. In the event the response time exceeds such time limits, the County reserves the right to call any other available contractor. Frequent failures to respond within the appropriate time limits shall be considered grounds for termination of this Contract and removal from the eligibility list. The above time limit may be waived by the County for good cause. 17. In the event an owner or operator of a vehicle to be towed requests towing service from someone other than the County contracted towing services, such request shall be honored by the County unless circumstances prevent the request from being honored. 18. It shall be the responsibility of the Contractor to determine the appropriate wrecker to be sent on any call. In the event the Contractor deems it necessary to obtain additional assistance or equipment and the Contractor does not have the needed assistance or equipment, the Contractor will advise the police officer on the scene of this fact and the officer will call for another contractor to respond to assist. No Contractor shall accept calls for service that are beyond their capability or equipment limitations. No Contractor shall accept a service call from the County and then split the call with another contractor or give the call to another contractor. 19. The Contractor shall notify the Chesterfield County Emergency Communications Center Supervisor of a temporary change of telephone number. Any permanent change in address or phone number shall be made in writing to the Support Services Division, Chesterfield County Police Department, P.O. Box 148, Chesterfield, Virginia 23832. 20. All wrecker operators employed by the Contractor shall be duly licensed as required by the Code of Virginia, and shall have such license in their possession at all times when operating wreckers or other equipment. 21. The Contractor shall be responsible for the removal of all debris from the scene before departing. In the event that two or more wreckers are at a scene, Contractor agrees to cooperate with all drivers as necessary for clean-up. If all other tow trucks have left the scene, the last tow will be responsible for cleaning up the debris. 22. The Contractor shall not release any vehicles "seized" or "seized for forfeiture" by the County until the Contractor obtains permission from the County or is ordered by the Court to release the vehicle. ~~~ Chesterfield Co. Police Towing Contract - 5 - Revised 3/25/2013 23. In performance of its duties under this Contract, the Contractor shall use only that equipment which has been inspected and approved by the County. All approved equipment of the Contractor shall be listed on Addendum A hereto, which is made part of this Contract. Use by the Contractor of equipment of any other towing facility, regardless of ownership, or of unapproved equipment, shall constitute just cause for immediate termination of this Contract. If a Contractor's wrecker is temporarily disabled a rental wrecker may be utilized, with the written approval of Chesterfield County Police Department for up to 30 days. Extension of time to the 30 day time limit may be granted at the discretion of Chesterfield County Police Department. The rental wrecker must meet all of the requirements of this Contract and magnetic signs displaying the name, address and telephone number of the Contractor shall be affixed on both sides of the rental wrecker. (Magnetic signs are not otherwise allowed on wreckers owned and used by the Contractor.) The Contractor shall notify Chesterfield County Police Department's towing coordinator for approval prior to putting a rental wrecker in service. This provision shall not prohibit the use of "specialty equipment" under emergency conditions. When so instructed by the police, the Contractor shall provide whatever equipment is necessary to move the motor vehicle designated by the County, including, but not limited to, dollies, winches, cable extensions, and off road work. 24. The Contractor hereby grants the County permission to inspect periodically all equipment and storage facilities listed in Attachments A and B at the convenience of the County. Whenever the County determines any storage facility or equipment to be unacceptable, the County shall give written or verbal notification to the Contractor of its determination, and said unacceptable equipment or storage facility shall not be used by the Contractor in performance of its obligations hereunder until corrected, and, if not reasonably corrected within 10 days, such equipment or storage facility shall be deleted from Attachment A. All findings of unacceptable equipment will be documented in the tow company's file at the Police Department. 25. The Contractor shall keep for two (2) years all records related to the towing of vehicles which have been towed under this Contract. These records will include copies of the itemized bill given to owner or operator as outlined in section 28(c) of this Contract. Contractor shall keep separate all towing charges billed under this contract. Such records shall be available at any time for inspection by the police. 26. The Contractor represents that no current employee or member of the governing body of the County of Chesterfield has any interest, direct or indirect, in the Contractor's business. 27. The Contractor shall indemnify, hold and save harmless the County of Chesterfield, the Board of Supervisors of Chesterfield County, Virginia, and all County officers, agents and employees from and against any and all claims, causalities, damages, injuries, suits, Chesterfield Co. Police Towing Contract - 6 - ~~~~'" Revised 3/25/2013 actions, or causes of actions, arising or asserted by reason of any act or omission of the Contractor, its officers, agents or employees in the performance of this Contract. 28. The Contractor may charge three basic fees for its services: a night tow fee to cover the period from 7:00 p.m. to 7:00 a.m., a day tow fee to cover the period from 7:01 a.m. to 6:59 p.m. and a holiday fee. The holiday fee maybe charged on holidays recognized by Chesterfield County. The County holidays are listed on Addendum D of this Contract. These basic fees shall include any charge for the storage of the vehicle towed. All fees shall be listed on Addendum D of this Contract and approved by the County. To determine the proper category of charge, (disabled vehicle, accident, traffic infraction etc) the tower must verify with the officer on the scene what classification will be assigned to the incident. If the tow driver on scene disagrees with the officer on scene about the proper category of charge, the driver may request for a on duty police supervisor to mediate. The decision of the on duty supervisor will be binding. Contractor shall give each owner or operator a written a copy of approved towing fees at the time of the tow. A master copy of the towing fees will be supplied to the Contractor by the County. The Contractor will give copies of the master copy to the owner or operator. Only the copy approved by the County will be supplied to the owner or operator. If operator or owner is not available at the time of tow a copy maybe given when customer picks up vehicle. When requested at the scene of the tow or at the Contractor's storage lot, the Contractor shall release to the owner or his or her designee personal contents of vehicle that are not permanently attached to the vehicle. At no time can the Contractor hold personal items not permanently affixed to the vehicle in lieu of payment of the tow bill. a. Fees allowed are listed on Addendum D of this Contract. Contractor can charge for an additional wrecker, person or equipment if utilized for the same vehicle. The fee listed in Addendum D for additional person, wrecker or equipment shall not exceed the fee for disabled passenger vehicles, pick-up, SUVs or vans. With prior approval from the police Department Towing coordinator, Contractor may charge a fee not to exceed $100.00 for extraordinary circumstances. These circumstances could be but are not limited to a vehicle underwater, in a large ravine or some other circumstance which requires significant additional work as compared to a normal tow. At no time can this charge levied without prior approval by the Police Department Towing Coordinator. b. If a wrecker responds and services are not required, no charge will be made by the Contractor if it has not hooked up to the vehicle. An example would be a parking violation where the owner arrives to claim the vehicle before the wrecker is attached to the vehicle in violation. c. The Contractor shall present to the owner or operator of any motor vehicle towed or stored an itemized bill containing the following information: ~~ Chesterfield Co. Police Towing Contract - 7 - Revised 3/25/2013 i. Vehicle owner's name, address and/or; ii. Vehicle description including manufacturer, color, model and license plate number and vehicle identification number; iii. Date and time vehicle towed, incident number assigned by Police Communications Center, location from which the vehicle was towed and the reason for the tow, list of services provided and individual cost; iv. Location, date and the vehicle was released. The itemized bill shall have the information from both 28.c.i. and ii, unless the information from i. is unavailable, in which case the bill shall contain the information required by 28.c.ii. d. A separate fee maybe charged for the release of a vehicle after normal business hours (5:01 p.m: 6:59 a.m.) Fees allowed will be listed on addendum D of this Contract. 29. The Chief of Police shall designate an officer to investigate all complaints made by the owner and/or operator of vehicles which are towed or stored pursuant to this Contract. a. When deemed necessary, the Chief of Police or his designee shall make written recommendations for corrective action, which shall be binding on the Contractor. b. The Chief of Police or his designee will determine whether or not the Contractor is providing satisfactory service. If service is determined to be unsatisfactory, this Contract may be terminated. 30. a. The County may at any time, in its discretion, suspend or terminate this Contract after providing the Contractor 24-hour advance written notification. However, the County reserves the right to immediately, without 24-hour advance written notification, suspend the Contract and remove the Contractor from the Authorized Towing List if such suspension and removal is in the interest of public safety and, therefore, deemed necessary by the County. Grounds for termination or suspension shall include, but not be limited to: i. Failure to respond to requests from the County within the required 30 minute time period; ii. Failure to maintain equipment in accordance with requirements as enumerated in this Contract and or failure to have new equipment or facilities approved prior to their use; iii. Lack of adequate insurance as required by VA State Code Section 46.2-649.1; ~~~~a~' Chesterfield Co. Police Towing Contract - 8 - Revised 3/25/2013 iv. Arriving at the scene of an incident where Contractors are required without being called by the County; v. Operating in a manner which is inefficient or unsafe or allowing an inexperienced or unlicensed persons to operate any equipment which is used to tow a motor vehicle; vi. Storing a vehicle at a location other than an approved storage lot; vii. Failure to comply with any of the terms of this Contract; viii. Convictions for violating local, state, or federal laws; ix. Failure to clean roadways at the scene of an accident; x. Use of satellite telephone numbers or business locations to increase the number of operating points for Contractors within the County; xi. Substantiated complaint(s) of excessive or unnecessary fees for towing or storage charged to customers; xii. Any action or activity by the Contractor which, in the determination of the police, is not in the best interest of the police or the citizens of Chesterfield County; xiii. Involvement in criminal offenses or activity and/or failure to comply with all laws, ordinances, codes and regulations applicable to the operation of a motor vehicle towing and storage business; xiv. Operating a towing business without a valid Chesterfield County business license; xv. Failure to pay County or state taxes. b. The Contractor shall receive from the Chesterfield County Police Department written notice of such removal or suspension and the grounds therefore. The Chief of Police or his Designee's decision for removal or suspension shall be final and conclusive unless the Contractor appeals in writing to the Chief within ten (10) days of receipt of notice of removal or suspension. c. The Contractor's written appeal to the Chief of Police shall include the basis for its appeal and the relief sought, and shall state whether the Contractor wishes to have a hearing with respect to the appeal. C~~~~~ Chesterfield Co. Police Towing Contract - 9 - Revised 3/25/2013 d. If no hearing is requested, the Chief of Police or his designee shall render a decision to the Contractor within ten (10) days of receipt of appeal. e. If a hearing is requested, it shall be held within ten (10) days of receipt of the written appeal or as soon thereafter as possible, and a final decision shall be rendered by the Chief of Police or his designee within ten (10) days of the hearing. During the hearing, the Contractor, and the Police Department, shall have the opportunity to present pertinent information, and to cross-examine adverse witnesses. The hearing shall bean informal, administrative proceeding, rather than a judicial-type trial, and shall be conducted by the Chief of Police, or his designee. The Contractor may be represented by counsel at its own expense. 31. Contractor's records shall be open to inspection and subject to audit and/or reproduction by the County to the extent necessary to adequately permit evaluation and verification of any invoices, payments or claims submitted by Contractor of any of its payees pursuant to this Contract. Such records subject to examination shall also include, but not be limited to, those records necessary to evaluate and verify direct and indirect costs (including overhead allocations) as they may apply to costs associated with this Contract. For the purpose of such audits, inspections, examinations and evaluations, the County shall have access to said records from the effective date of this Contract, for the duration of the work, and until two (2) years after the date of final payment by the County to Contractor pursuant to this Contract. The County shall have access to Contractor's facilities, shall have access to all necessary records in order to conduct audits in compliance with this article. The County shall give Contractor reasonable advance notice of intended audits. Contractor shall require all subcontractors, insurance agents, and materials suppliers (payees) to comply with the provisions of this article by insertion of the requirements hereof in a written agreement between Contractor and payee. Failure to obtain such written contracts which include such provisions shall be reason to exclude some or all of the related payees' costs from the amount payable to Contractor pursuant to this Contract. If an audit inspection or examination in accordance with this article discloses overcharges (of any nature) by Contractor to the County in excess of five percent (5%) of the total Contract billings, the actual cost of the County's audit shall be paid by Contractor. 32. The Contractor will not discriminate against any employee or applicant for employment because of race, religion, color, gender, disability, national origin, age, or any other basis ~~~~~~, Chesterfield Co. Police Towing Contract -10 - Revised 3/25/2013 prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 33. During the performance of this Contract, the Contractor agrees to: a. Provide adrug-free workplace for the Contractor's employees. b. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Contractor's workplace and specifying the actions that will betaken against employees for violations of such prohibition. c. State in all solicitations or advertisements for employees placed by or on behalf of Contractor that Contractor maintains adrug-free workplace. For the purposes of this section, "drug-free workplace" means a site for the performance of work done in connection with a specific contract awarded to a Contractor in accordance with this paragraph, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract. 34. The validity and construction of this Contract shall be governed by the laws of the Commonwealth of Virginia. Any claims, actions or disputes which arise concerning or relating to this contract shall be brought in the Circuit Court of Chesterfield County. 35. This Contract constitutes the entire agreement of the parties with respect to the towing and storage of motor vehicles by the Contractor at the request of the County. No changes to this Contract shall be made except in writing, signed by both parties. This Contract supersedes all other agreements between parties hereto with respect to towing and storage of motor vehicles. ®~~~-~~ Chesterfield Co. Police Towing Contract - 11- Revised 3/25/2013 COUNTY OF CHESTERFIELD By: Its: Approved as to form: CONTRACTOR Company: Name: Position: ~~~. Chesterfield Co. Police Towing Contract -12- Revised 3/25/2013 E z, ~~ ~Tf- ®i r, Names of Business: Principal Business Address Addendum A Authorized Wreckers GOVNTY PO[/CF J N S Y E,, T V 1 1 C C E E CHESTERFIELD VIRGINIA Wrecker #1 Year: Make: VIN # Equipment: Fire Extinguisher ^ Shovel ^ Broom ^ Empty Weight Standard ^ Roll Back ^ Large ^ Container or Pail for removal of glass and debris ^ Model: License No. Expiration Date Gross Weight Wrecker #2 Year: Make: VIN # Equipment: Fire Extinguisher ^ Shovel ^ Broom ^ Empty Weight Standard ^ Roll Back ^ Large ^ Container or Pail for removal of glass and debris ^ Model: License No. Expiration Date Gross Weight Wrecker #3 Year: Make: VIN # Equipment: Fire Extinguisher ^ Shovel ~ Broom ~ Empty Weight Standard ^ Roll Back ^ Large ^ Container or Pail for removal of glass and debris ^ Model: License No. Expiration Date Gross Weight ^° r . ~tewise~ 3,25,/2013 ~: •. .~,_. ~_ ~~` ~ Addendum B ` ~= `~' / Authorized Towing List Agreement Application (Storage Lot) ~ ~' ;; _ -, ; ,; Name of Business: Principal Business Address: Operated by: Bus. Phone: Home Phone: Storage lot location: Owned by: Phone: (Name) (Address) Owned by Applicant ^ Leased by Applicant ^ If Lease, attach a copy of leasing agreement. Type of storage facility: Fenced in ~ Lights ^ Security guard ^ Guard dogs ^ Closed and covered Describe type of fencing Normal hours storage lot is open: Charge per day for storage outside Show capacity for outside storage Applicant's signature: inside inside Applicant's title: Date: For office use: Date inspected: Approved ^ Disapproved Inspected by: The above location as a storage facility for motor vehicles. (Signature and Title) (Date) R~vused 3/25/2013 ~._ d r` I ~~`~~`~' Name of Business: Business Address: I, C~uNTY ~[/CF Y ~ E If R T y C C E E CHESTERFIE[D VIRGINIA as an authorized representative of the towing business/Contractor listed above, make application for renewal of the business on the Chesterfield County Police Department's Authorized Towing List. I further certify that the information provided on Addendum A and Addendum B to our original Towing Contract dated is still correct or that I am submitting with this Renewal Application a new Addendum Aand/or B for approval. I, as an authorized representative of the business listed above, further agree that the business and its employees, agents and assigns will abide by the terms of the original Towing Contract dated and entered into between the above listed towing business/Contractor and the County of Chesterfield, Virginia. Applicant's signature and title: Date: (Must be notarized with seal) Subscribed and sworn to before me this Notary Public day of My Commission Expires: 20 Addendum C Authorized Towing List Agreement Renewal Application Rev'ssed 3/25/2013 Approved Q Disapproved 0 Chief of Police or designee Q)~~ A.~ Revised 3/25/2013 .. ~ .~ ~L _ ~ ar r=~~ ~ ; ' Addendum D ,~,, ,, . *Nighttime rates are effective between the hours of 7:00 p.m. and 7:00 a.m. Monday-Friday, **AII hours on weekends and county holidays are charged as nighttime.** The County holidays include New Years Day, Lee Jackson Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day and the day after, Christmas Eve and Day. These are the maximum allowable charges to citizens as determined by the Chesterfield County Police Department. No other fees except those specified in the contract are permitted without approval of Chesterfield County Police Department Towing Coordinator. By signing this contract in whole (and this addendum in part), you agree to accept these fees for any Chesterfield County Police Department originated call for towing or related services under the contract. This Addendum is effective: / / Night - Day Weekend Services Holiday 1. Towing Wrecked passenger vehicle, light duty pick-ups, SUVs and vans (glass, $178 $214 metal, plastic sweep-up fee included). 2. Towing disabled passenger vehicle, light duty pick-ups, SUVs and vans. Vehicles $86 $98 towed to Police impound lot. 3. Traffic Infractions. $123 $141 4. Towing wrecked step vans, unloaded dump trucks, delivery trucks, pick-ups with dual rear wheels, or vehicles requiring amedium-duty wrecker (glass, metal, $246 $282 plastic sweep-up fee included). 5. Towing disabled step-vans, unloaded dump trucks, delivery trucks, pick-ups with $129 $147 dual rear wheels, or vehicles requiring amedium-duty wrecker. 6. Charge for disconnecting drive shaft, transaxle, transmission, transmission linkage in order to prevent drive train damage. Multiple charges are not $49 $49 allowed. 7. Storage fee: No storage fee for the first calendar day the vehicle was towed. Fees begin at 12:01 a.m. each calendar day after the first day the vehicle was $41 $41 towed. 8. After-hour release fee: Applicable from 5:01 p.m. to 6:59 a.m. Mon-Fri. Applicable Saturdays and Sundays and on approved holidays*. $45 $45 9. DMV Title search, lien holder/owner notification fees. $85 $85 10. One time charge per vehicle for use of winch for a vehicle with at least two wheels completely off the roadway, off the designated shoulder, or overturned. $74 $91 Multiple winching charges shall not be allowed. 11. Charges per mile from the 'hook-up' site if the final destination is other than $4 $4 your towing storage lot. Note: No charges are to be made for waiting at the scene of any incident. Business name: Owner signature: Phone: Date: Y ~.e __.~ i ,~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 10, 2013 Item Number: 8.B.11.a. Subject: Set Public Hearing Date to Consider an Amendment to the FY2013-FY2018 Secondary Road Construction Six-Year Plan and Adoption of the FY2014 Secondary Road Construction Budget County Administrator's Comments: County Administrator: Set May 22, 2013, as the date to hold a public hearing to consider: an amendment to the FY2013-FY2018 Secondary Road Construction Six-Year Plan and adoption of the FY2014 Secondary Road Construction Budget. Summary of Information: VDOT has requested the county to approve their proposed FY2014 Secondary Road Construction Budget. The budget identifies the specific secondary road improvement allocations for the fiscal year. Each year, VDOT asks the Board of Supervisors to approve the upcoming budget so that it will be in place at the beginning of the fiscal year. This action does not require any local county match and it will all be recorded in VDOT's financial system. The FY2014 budget represents the implementation of the second year of the Secondary Road Construction Six-Year Plan adopted by the Board in May 2012. VDOT estimates $1,118,452 will be available for secondary road improvements in FY2014. The FY2014 funding has been programmed to the Newbys Bridge Road (Cogbill Road to Celestial Lane) Project, as shown on Attachment A. Preparers R.J. McCracken Title: Director of Transportation Attachments: ^ Yes ^ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary (Continuedl: Staff is recommending the existing Secondary Road Construction Six-Year Plan be amended to add one project: Second Branch Road Paving. Second Branch Road is an unpaved road serving approximately seven homes. Citizens frequently request that VDOT repair this road. VDOT recommended the road be paved to reduce their maintenance costs. The existing balance from the completed Russwood Road paving project is available for the Second Branch Road paving project. According to VDOT, the balance must be used for paving dirt roads. Amendments to the Secondary Road Construction Six-Year Plan require a public hearing. The projects included in the proposed, amended FY13-FY18 Secondary Road Construction Six-Year Plan are shown on Attachment A. VDOT will draft a revised FY2015-FY2020 Secondary Road Construction Six-Year Plan for the Board's consideration next year. Recommendation: Staff recommends the Board set April 24, 2013, as the date for a public hearing to consider the amendment to the FY2013-FY2018 Secondary Road Construction Six-Year Plan and adoption of the FY2014 Secondary Road Construction Budget. 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Z d ~ w z g ~ ~ zU' ~ ~ w o ~ Z 0 U w ? t- w > 0 ~ - U ~ w > o ~ - U z w U g ~ w 0~0 z W U g ~ w m ~ w ~ o ~ - U Y W W (n W O p ~ U Z U _ U ~ p ~ O ~°-., U Z O d Z O ~ ~ O (n D ~ j ~ I1 N ~ M r O ~ W > ~ ~ ~ W ~ ~ ~ _ Q p ~ ~ f~j O ~ Q m W Q' U C7 J J ~ ~ X ~ U ~ J J Q ~ ~ W U p ~ ~ m C7 OU 2 Z ~ m W w ~ Q W O p ~ O 0 ~ O ~ _ c~ z ~ d cn Z, -J Z O ~ p 0 ~ ~ Z p W Q p p ~ ~ 0 U = p W m ~ Q m p O ~ p ~ ~ O ~ ~ ~ 2 V Z p Z W to p ~ W = I- O U p ~ (n ¢¢ LL1 ~ p ~ C7 p cn ~ m W Z p ~ C9 p cn >- m W Z p ~ Q Z p ~ O H W C7 p ~ ~ C7 Z a (n p ~ O 2 ~ ~ U W O a w Z W W r LL Z O U F- Z U Q O Z U W a Z U O J a H ~ ~ ~ a `~ ~ Z N U Z O a w p z 0 a V w LL v W a N LA a Z W Q H Q ~~~~~~ ~~y ~~ RGIN CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 10, 2013 Item Number: 8.B.11.b. Subject: Set Public Hearing to Consider an Ordinance Amendment Relating to Banner Signs County Administrator: Board Action Reauestkd: Set May 22, 2013 for a public hearing to consider amendments to Sections 19-5, 19-632 and 19-638 of the County Code relating to banners. Summary of Information: A. Public Hearing on Ordinance Amendment The Planning Commission held their public hearing on the attached banner sign ordinance amendments on March 19, 2013. On a unanimous vote, the Commission recommended approval of the amendments which include several changes by the Commission as noted below. These amendments are as follows: 1. Sec. 19-5 relates to enforcement and proposes that violations with banners shall be remedied within twenty-four (24) hours of notice. The current ordinance allows up to ten (10) days to remedy a violation. 2. Sec. 19-632 relates to the definition of "banner" and relocates the purpose of banners to Sec. 19-638.1. 3. Sec. 19-638.1 relates to activities that banners can advertise (items c and d are new). 4. Sec. 19-638.2 (c) relates to banner sign owners who have multiple sign violations. The proposed amendment allows the director of planning to deny a banner application for up to one year from the issuance of the most recent notice of violation if a property, business or organization has received two (2) notices of violation in any twelve (12) month period. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No ~ ®~~Ay~',d~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 ~,R~;~ ~ AGENDA 5. Sec. 19-638.4 (a) and (b) relates to changing the total permitted banner display days and the permitted consecutive display days for each banner. The Planning Commission modified the days allowed for both and identified three special areas within Chesterfield that maintains the current allowance of banner display days. 6. Sec. 19-638.4 (a-c) relates to allowing a size increase in building mounted signs up to 15% of a building face. 7. Sec. 19-638.4 (a-e) relates to changing the size of freestanding banners. 8. Sec. 19-238.4 (e) relates to providing non-profit sports team recruitment banners to have off-site display. Attachments: 1. Ordinance amendment for Secs. 19-5, 19-632 and 19-638. 2. Planning Commission March 19, 2013 Recommendation. 3. Matrix showing comparison of existing ordinance language, recommendations by Citizens Study Group for banners, and recommendations by the Planning Commission from their March 19, 2013 public hearing. 4. Description and/or maps of three special areas recommended by the Planning Commission to abide by current allowances for total permitted banner display days. 5. Eastern Midlothian Special District Map 6. Official Special District Towne Center Southport Map ~~~~~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19-5, 19-632, and 19-638 OF THE ZONING ORDINANCE RELATING TO BANNERS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-5, 19-632 and 19-638 of the Code of the Count~o Chester reld, 1997, as amended, are amended and re-enacted, to read as follows: CHAPTER 19 Sec. 19-5. Enforcement. (b) Penalties for violation; right of entry. 000 000 000 (6) If the director of planning determines that any person has violated this chapter or failed to comply with any condition of a zoning or development approval then he shall serve upon that person a notice to comply by either: a. Delivering the notice to the person by hand; or b. Mailing the notice by first class mail to the last known address of the person. The notice shall set forth the nature of the violation or failure to comply. Upon failure of the person to remedy the violation, comply with the condition or receive an extension within ten days after the date of delivery or mailing of the notice, the person shall be subject to the penalties set forth above. With respect to violations or failures to comply involving banners, portable signs, electronic message center signs, or the parking or display of motor vehicles, the person shall remedy the violation or comply with the condition within 24 hours of service of the notice or receive an extension, or the person shall be subject to the penalties above. 000 Sec. 19-632. Definitions. 000 Banner: A sign consisting of a piece of fabric or other similar flexible material, other than a flag or pennant, u~°a +~ ua.,c-*;~~ ~ ~ ~~;~~ +:,,~ +:. •+ .,... ... .....,., u JtJVVlul Y vznvcrv=rvruc[T'iTCP. 000 1928:89670.1 Y 7 n J vL LV Lua. ~ ~ r r ~ LL....,1 L1J., u" ~ n°,,, t.,,n;,,°nnon ,,,a nl,.,tl .,,,+ n„1°l,..,,1„°..~:no ,, 1.,,~ ...7 i~_ 1.,.`., ~ l JVlV1, ' ~ i rr ~ rr 1°.,n~ ~;,.° L.,,n,~~_d„c ~ > ~,., +~~~.,l i ~ i ~ LIJl ~,~ 1 ~~ ~k ~ rh~ll 11 1'°~7*' ~ ra rvrror ic zu ;1,°.7 L.,. +1,° .a;« rT- vcaar i6 ei~ ~ ~ 1 .a 1. 11 rr n ~ Y° r > V LL,1 „~ ~ ~ Y Y (lnr° +L,° 1..,.,.,°,~ l,.,n L,°°., ., .°a n rl°n;..., n4o.7 ;,1 „«~;~,...~; ,....., .,,,.L......L., 11 L_ LLL111L+1 11GL ~~-~9 ~ 1,.,11 ,.. .,~ +L,.n v, 1, .7 +1, .i ~l ~ Air .,1 v,.-1 1+.,1~, ,.L, r 1. 41, 1 1,4 4b, 1. A.,,. 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L. .1' 1 tl i ~~9 ~ 'v i si i s ` ,1 ~ ~ ~ ~ ~ zrxu ~ r o ~ n c ~ixcc j~ ~arap~raTc ~EIS}i ~-E~6~ -B~S~6 ii ~ i cr=vr-ccnurrc~-~Tr-crnvn- ~ ~° i i t ~ p~ r~c23i 2r-a v. l..iuvu w~' v:r~cuC i-cd criu -rvu j.n,+n.•n4° °r,4;4,. ~ .~ 41, ~4L.~ .,.1 rv, .,.1:,.:.1,..,11 " Y > Y Yv.]v Vl Llll ~ 1 ~B{~rina~~ru~ ~nrµl ~,-.,.,,,;.~.,~; + .1 + '.1 F '.1 +' 1 ~ 11J Va bLalill~w 1 VLLL~IL VL1lJ1U•r ' ' n.,.ln ~rtari~l rn~a „lt.,,,° n1...7 1„n~ > i. ] 1 ~* 1. ~1~ 1 Lull , ,-.a ~ nJ .,~uul~ iv farit of n+,,,,° ~ °.,+.,,.° ; o ° ,.~ 1 nn ~ ~ •,1 ,1 +l, ~ >, L 11 b ~ vwL..~o V ~ °°a 1 cn n ° ~ o~ o ~,,:la;,,s;-m~>-intPd h~nnar ~ a ~ + ~ 1, ~' ~ a > .~ L,LIL ~V~-a~~zo~I in Rvr° .,~ cn ~ °~ +l,o n+,. °~ 1,.,,,1~ {~., +L,o .,+ ,.. ,Ll: ,.a ~aa v~ivvVV Vi /V 1VVL L11V JLVl{.• 1~ 7 r-r~~~irlrul *h~+,,,, 1..,„„°,. nl, ii ,1 1 cn F ~ Ya V , ~wvw LaaKL ilV VLL11a1V1 U11LL11 VAVI.V 1928:89670.1 ," ~~> ~ ~~J. 1. Purpose. Banners shall only advertise or communicate the following: a. Special sales and promotions b. Events c. Hiring and recruitment periods d. Local state or national business awards e. Anew business that has not yet installed permanent si~n,~age With the exception of a new business that has not yet installed permanent si n~age, a banner shall not solely advertise a business name and/or logo. 1928:89670.1 `~ w~,. g"., 2. Approval. a. Prior to the installation of any banner, an applicant shall obtain approval from the director of plannin~pproval request shall be on an application form proscribed by the director of planning, and shall, at a minimum include the following information about the banner: 1) purpose, 2) side 3) area of building face if building mounted, 4) proposed location, 5) dates of display, and 6) method of fastening or displaying. In addition to the above requirements, the director of plannin. mawrequest additional information b. deemed necessary to ensure compliance with this section. Banner applications shall not be submitted more than 30 days prior to the proposed display date. c. The director of planning ma~deny a banner application for up to one year from the issuance of the most recent notice of violation if a property, business or oreanization has received two notices of violation of this section in any 12-month period. 3. Location and placement. a. Except as otherwise specified in this section, banners shall be located on the same grope as the sponsoring business, organization or event that the banner advertises or promotes. b. Banners alongpublic roads must meet the following; 1) Except for village districts, a banner shall be located at least 20 feet from the edge of pavement or a minimum of one foot outside of the public right of way, whichever is greater. 2) In village districts, a banner shall be located at least 20 feet from the edge of pavement or a minimum of five feet outside of the public right of way, whichever is ereater; however, if a banner is advertising a community event, such banner may be displayed across a public road c. d. subject to the approval of VDOT. Banners may be freestanding or building mounted. Banners shall not be attached to trees, shrubs, utility poles, buy wires or traffic suns. 1928:89670.1 ~" 4. Other Re uirements. Banner Size Number Permitted Consecutive Permitted Buildin g Banner Tvpe Permitted Display Dam Display Days Freestandine Mounted Per Year a. For anon-residential community with in-line tenants or tenants not having 4 - direct road fronta e~ lil hl b. For outparcel uses within a non-residential community; 50 square or for businesses and 60 feet or 15% organizations located outside of buildin of anon-residential face 131 community 11141 32 square c. For the temporary onsite 1 - feet activity of a nonprofit 12~ organization not permanently located on the propert. d. For a community event of nonprofit organization on 15 vacant propert. e. For nonprofit sports team Not recruitment period, offsite 4 30 Applicable displace £ For a community event banner displayed across 1 60 250 public road in villas square feet [1] Of the banners allowed. no more than 2 freestanding banners shall be allowed along the project road frontage and the remainder may be building mounted No more than 1 banner is permitted per tenant to allow up to 4 tenants to advertise concurrently. Additional banners may be permitted as provided in footnote f21. [2] Where the property on which a banner is displayed is located along more than one arterial road the number of banners permitted may be displayed simultaneously for each arterial road and each banner may be displayed the number of dampermitted in this section An additional banner may be permitted along the road frontage for each 500 feet of project road frontage in excess of 1000 feet. [3] For in-line tenants of a shopping center the banner size calculation shall be based upon the buildin face of the tenant unit For other buildings the banner size calculation shall be based upon the buildin face on which the banner is displayed. [4] When a banner is display a nonprofit organization and there are multiple nonprofit organizations collocated on the property, no more than one additional banner may simultaneously be displayed for the additional nonprofit organizations located on the property. [5] This banner ma by e displayed in addition to other banner(s) permitted by this section. [6] Display time shall be limited to 15 da~prior to the event. 1928:89670.1 l ~ ~ ~., ` ~ aq __ ~.~a [7] An orsanization may receive no more than four (4) such banner ermits per year. A maximum of four (4) offsite banners may be displayed ner advertised recruitment neriod• only one (1) banner may be dis la ed er arcel• and all site locations for such event banners shall be listed on one 1 ennit. (2) That this ordinance shall become effective immediately upon adoption. 1928:89670.1 ~~~~~~ Planning Commission March 19, 2013 Recommendation: Sec. 19-638. Banners ' .L pu se. Banners shall only advertise or communicate the following a. Special sales and promotions b. Events c. Hirine and recruitment eriods d. Local, state or national business awards e. Anew business that has not vet installed permanent sienage With the exception of a new business that has not yet installed permanent signaee, a banner shall not solely advertise a business name and/or logo. 2. 'A rovaL a. Prior to the installation of any banner, an applicant shall obtain approval from the director of planning The approval request shall be on an application form proscribed by the director of planning, and shall, at a minimum include the following information about the banner: 1) u ose 2) sib 3) area of building face if building mounted, 4) proposed location, 5) dates of displa,~and 6) method of fastenin or displaying. In addition to the above requirements, the director of planning may request additional information deemed necessary to ensure compliance with this section. b. Banner applications shall not be submitted more than 30 days prior to the proposed displace c. The director of planning may deny a banner application for up to one year from the issuance of the most recent notice of violation if a property, business or organization has received two notices of violation of this section in any 12-month period. 3. Location:aiid Iacement. a. Except as otherwise specified in this section, banners shall be located on the same property as the sponsoring business, organization or event that the banner advertises or promotes. b. Banners alone public roads must meet the followinc: 1) Except for village districts, a banner shall be located at least 20 feet from the edge of pavement or a minimum of one foot outside of the public right of way, whichever is egr ater• 2) In village districts, a banner shall be located at least 20 feet from the edge of pavement or a minimum of five feet outside of the public right of way, whichever is greater however if a banner is advertising a community event, such banner may be displayed across a public road subject to the approval of VDOT. c. Banners may be freestanding or building mounted. d. Banners shall not be attached to trees shrubs utili oles u wires or traffic si ns. ®f~~~~'~ 4. Other Re' uireuie nts. Permitted bisplay Dam Excluding Permitted `Permitted Nonprofit Dis~X Banner Size Number Consecutive Banner Tvpe Permitted Display er ear Days For Days Non rp ofit S_ e~ All er ear Buildine Areas Other Freestandins Mounted ill Areas (square feet a. For anon-residential community with in- line tenants or tenants 4 45 60 90 120 32 not having direct road fronta a l21 l31 b. For outparcel uses within a non- residential community; 50 s uc~are or for businesses and feet or orsanizations located 1 45 60 90 120 32 15% of outside of a non- bui dine residential community face [41 r3irs~ c. For the temporary onsite activity of a nonprofit organization 1 45 Not Applicable 120 32 not permanently - located on the roe f3II61 d. For a community event of nonprofit 1 15 Not Applicable 120 32 organization on vacant gropert~~~ e. For nonprofit sports team recruitment Not 4 30 Not Ap lip cable 120 32 Applicable period, offsite display ll f. For a community event banner displayed 1 60 Not Applicable 120 250 across public road in villa a area ~~~~~~ [1] Special Areas are shown on the zoning maps as "Banner Limitations Special Areas" and are known as Eastern Midlothian Special District, Chesterfield Towne Center Southport Area Special District and Hull [2] Street Road from Chippenham Parkway to Route 288.. Of the banners allowed, no more than 2 freestanding banners shall be allowed along the project road frontage and the remainder may be building mounted. No more than 1 banner is permitted per tenant, to allow up to 4 tenants to advertise concurrently. Additional banners may be permitted as provided in [3] footnote f31. Where the property on which a banner is displayed is located along more than one arterial road, the number of banners permitted maybe displayed simultaneously for each arterial road and each banner may be displayed the number of days permitted in this section. An additional banner may be permitted along [4] the road frontage for each 500 feet of project road frontage in excess of 1000 feet. For in-line tenants of a shopping center the banner size calculation shall be based upon the building face of the tenant unit. For other buildings, the banner size calculation shall be based upon the building face [5] on which the banner is displayed. When a banner is display a nonprofit organization and there are multiple nonprofit organizations collocated on the property, no more than one additional banner may simultaneously be displayed for the [6] [7] [8] additional nonprofit organizations located on the property. This banner maybe displayed in addition to other banner(s) permitted by this section. Display time shall be limited to 15 days prior to the event. An organization may receive no more than four (4) such banner permits per year. A maximum of four (4~ offsite banners may be displayed per advertised recruitment period; only one (1) banner may be displayed er arcel• and all site locations for such event banners shall be listed on one 1 ermit. Comparison of Existing Ordinances, Planning Commission and Workgroup Recommendations. Regulation Existing Ordinance Planning Commission Workgroup Recommendation Recommendation _.__ _ Banner Size- Freestanding 50 square feet 32 square feet 32 square feet 50 square feet, however they may be increased up to a maximum of 150 square feet subject as follows: banners may be increased one Banner Size- square foot for each 50 square feet or 15% 50 square feet or 15% Building Mounted two feet of store of building face of building face frontage in excess of 100 feet or increased one square foot for each foot in excess of 50 feet the store is set back from the nearest public road. 60 annual display days 90 annual display days 120 annual display days Banner days advertising for businesses or Maximum 30 Maximum 45 Maximum 60 organizations excluding consecutive display consecutive display consecutive display nonprofits days. days days (Countywide) (excluding Special Areas)* (Countywide) Banner days advertising *60 annual display days for businesses or *Maximum 45 organizations excluding N/A N/A nonprofits (within consecutive display Special Areas*) days. (within Special Areas*) 120 annual display days 120 annual display days 120 annual display days Banner days advertising for certain banners for Maximum 30 Maximum 45 Maximum 60 nonprofit organizations consecutive display consecutive display consecutive display days. days. days. (Countywide) (Countywide) (Countywide) 4 such permits a year 4 such permits a year Offsite banner display 120 annual display days 120 annual display days for nonprofit sports Maximum 30 Maximum 30 team recruitment Not permitted consecutive display consecutive display periods days. days. (Countywide) (Countywide) ~~~~ ~~~ Regulation Existing Ordinance Planning Commission Workgroup Recommendation Recommendation Banner days to advertise event for nonprofit organizations on vacant 10 days 15 days 15 days property 2 along each arterial 2 along each arterial road frontage with 2 road frontage with 2 additional banners additional banners Banners permitted to be permitted to be permitted to be displayed for 2 along each arterial building mounted; building mounted; nonresidential road frontage 1 additional banner 1 additional banner community along arterial road along arterial road permitted for each 500 permitted for each 500 feet of frontage in feet of frontage in excess of 1000 feet. excess of 1000 feet. 1 along each arterial 1 along each arterial Banners permitted to be road frontage with 1 road frontage with 1 displayed for an 1 along each arterial additional banner along additional banner along outparcel business or road frontage arterial road permitted arterial road permitted organization for each 500 feet of for each 500 feet of frontage in excess of frontage in excess of 1000 feet. 1000 feet. Enforcement: Requires 1 1/2 " Identification number on identification number each banner be provided on each None required None required banner Violator may be denied Violator may be denied approval of a banner approval of a banner application for up to application for up to one year from the one year from the Banners displayed Violator not permitted issuance of the most issuance of the most without approval banner for 90 days. recent notice of recent notice of violation if two notices violation if two notices of violation of this of violation of this section occur in any 12- section occur in any 12- month period. month period. * Special Areas are shown on the zoning maps as "Banner Limitations Special Areas" and are known as, Eastern Midlothian Special District, Chesterfield Special Areas Towne Center Southport Area Special District and Hull Street Road from Chippenham Parkway to Route 288.. ~~~ ~ ~~ f.d. Three Special Areas relating to Banner Signs in Chesterfield County At the Planning Commission public hearing on March 19, 2013 on ordinance amendments relating to banner signs, the Planning Commission voted unanimously to limit the total permitted days to display banners in three special areas. The total permitted days to display banners in these three special areas would not exceed the current ordinance allowance of sixty (60) days per year for non-residential uses, excluding non-profit uses. These three areas are as follow: The Eastern Midlothian Special District (see map attached) Chesterfield Towne Center Southport Area Special District (see map attached) All properties fronting on Hull Street Road from Chip~enham Parkway to Route 288 If you have any questions about these maps or areas, please contact Greg Allen at 748- 1072 or Ray Cash at 748-1071. 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AlY ~~ ~ u _ ~ _~ Q ~ r o~° o '' ~ ~ ~S ~d~~~ L/' ~ p~,ac~a ~hy >\ m V, n ~' S q ~ e~, ~ `~ 0 '~~~.4 C$° ~ a C" Q cs~ ~ Q 4 ~` c7 '' o ~ ' ~~ a. ~ r c,~ ,f~~3 ~ J b 4 ~,Q 1+~ ~ - , ,, - ~ ~- ',~ ~ r~ `~ a `--~ p c ~ ~ ~ ^~_ ~ _„~-- .ri ~ cs 0 ~ „moo II ~ - a ~t' ,~ a,/~ a ~ri < o 0 0 d m ~ 7 ~ °Q,~ c~ oar m F' n tl r p ~ ~~+ a ~ ~~ ~ f c7 00< 3 n ~~ n t q o 'o a tl' ~l 1? 'ti p' ~ ~Y,i 6 ~ T 7 ~ o ~ ~y ~.tl ~ ~ `~ _ p ~ i P D p o ~ P. tl o~< u D< ~ 4 0 '~ ~ ~~;~ I 0 ~ p j > G __ y.. ~ ~ a a o a.,... ~~?~° ~~y`, ~~~~~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date:. April 10, 2013 Item Number: 8.8.12. Subject: Award of Construction Contract to Haley Builders for Phase II of the Animal Shelter Renovation Project County Administrator: Board Action Reauested: Authorize the County Administrator to execute a construction contract with Haley Builders in the amount of $450,000 and transfer additional funds for renovation of the Chesterfield County Animal Shelter Phase II. Summary of Information: Planned improvements to the Animal Shelter were split into two phases, with funding for this project approved with adoption of the FY2011 CIP. Phase I renovations completed in 2012 were focused on the newer section, which included replacement of animal runs, installation of covers to prevent the animals from accidentally stepping into the waste removal trenches, replacement of .noise reduction panels, and refinished floors, ceilings and walls. Phase II addresses the older section, and includes replacement of the cracked floors, renovation and replacement of waste drains, reconfiguration of portions of the structure and the purchase of new dog kennels to replace the worn out cages. A renovation of the existing garage area to provide improved security, separation and handling of animal transfers, and space for customer service is also included with this second phase of the project. Preparer: Robert C. Key Preparer: Allan M. Carmody Title: Director of General Services Title: Director, Budget and Management Attachments: ^ yes ^ No ~E~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Haley Builders was the lowest responsive and responsible bidder at $450,000 out of eleven bids received. Recommendation: Staff recommends award of contract to Animal Shelter project and transfer of other public safety capital projects project as described. Haley Builders for Phase II of the $95,000 from balances remaining in to enable the completion of the ;`rya ~S ,,,, Z~ ~R_`ceN~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 10, 2013 Item Number: 9.A. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Steamaier Title: County Administrator Attachments: ^ Yes ^ No # CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances Apri110, 2013 of General Fund Fiscal Year Budgeted Expenditures* 2009 $53,495,000 7.7% 2010 $53,495,000 8.1 2011 $53,495,000 8,3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to S.0 percent ~~~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS Apri110, 2013 Board Meeting Date Description Amount Balance FOR FISCA L YEAR 2012 BEGINNING JULY 1, 2011 4/13/2011 FY2012 Budget Addition 13,552,500 17,580,585 4/13/2011 FY2012 Capital Projects (13,352,500) 4,228,085 8/24/2011 Construction of first phase of Mary B. Stratton Park (391,735) 3,836,350 11/9/2011 Chesterwood-Cogbill Rd Drainage Improvements (change order (32,066) 3,804,284 1/11/2012 Chesterwood-Cogbill Rd Drainage Improvements (change order (20,204) 3,784,080 4/25/2012 Point of Rocks Property Maintenance (85,000) 3,699,080 6/27/2012 Mary B. Stratton Park Sports Fields additional work (210,000) 3,489,080 FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 3/28/2012 FY2013 Budget Addition 13,905,000 3/28/2012 FY2013 Capital Projects (13,199,300) 1/22/2013 Return funds from completed projects 368,699 17,394,080 4,194,780 4,563,479 ~~~~ ~ ~~ CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS Apri110, 2013 Maximum Balance Carry Over Pending from FY2013 Funds Used Items on Board District Prior Years Appropriation Year to Date 4/10 Agenda Approval Bermuda $23,429 $33,500 $20,285 $0 $36,644 Clover Hill 37,500 33,500 4,300 0 66,700 Dale 37,391 33,500 19,555 0 51,336 Matoaca 37,500 33,500 17,330 0 53,670 Midlothian 37,500 33,500 4,300 0 66,700 County Wide - - - _ _ ~~~~ ~d~' Prepared by Accounting Department March 29, 2013 SCHEDULE OF CAPITA LIZED LEASE PUR CHASES APPROVED AND EXECUTED Outstanding Date Original Date Balance Bye an Descri tp ion Amount Ends 3/31/2013 04/99 Public Facility Lease -Juvenile Courts Project $16,100,000 01/20 $5,785,000 (Refinanced 10/10) 03/03 Certificates of Participation* -Building Construction, Expansion and Renovation 6,100,000 11/23 950,000 03/04 Certificates of Participation* -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 11/15 2,630,000 10/04 Cloverleaf Mall Redevelopment Project 16,596,199 10/13 16,596,199 12/04 Energy Improvements at County Facilities 1,519,567 12/17 780,089 OS/OS Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11/24 4,010,000 05/06 Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 5,905,000 08/07 Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 16,380,000 06/12 Certificates of Participation Refunding - Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 19.755.000 11/24 19,635,000 *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED 130.715.766 72.671.288 PENDING EXECUTION Description Approved Amount None CHESTERFIELD COUNTY ~,. BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, 2 Meeting Date: Aprit 10, 2013 Item Number: 14.A. Subject: Recognizing Girl Scouts Upon Attaining the Gold Award County Administrator's Comments: County Administrator: Boa Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt resolutions recognizing Miss Kathryn Laura Bungarden, Miss Hannah Michelle Hartsoe and Miss Alexandra Yvette Valorose, all of Troop 2815, sponsored by Chester United Methodist Church, upon attaining the Gold Award. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparers Janice Blakley Attachments: ^ Yes ~ No Title: Clerk to the Board ~~~~ WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.7 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning three interest project patches, earning the Girl Scout Gold Leadership Award, the Girl Scout Gold Career Award, and the Girl Scout Gold 4Bs Challenge Award, and designing and implementing a Girl Scout Gold Award project, the Gold Award is the highest achievement - award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and .WHEREAS, the Girl Scout Award can only be earned by girls aged 14-18 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Kathryn Laura Bungarden, Miss Hannah Michelle Hartsoe and Miss Alexandra Yvette Valorose, all of Troop 2815, sponsored by Chester United Methodist Church, have accomplished these high standards and have been honored with the Girl Scouts of America Gold Award by the Girl Scout Commonwealth Council of Virginia, Incorporated; and WHEREAS, growing through their experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding themselves on the great accomplishments of their country, Kathryn, Hannah and Alexandra are indeed members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 10th day of April 2013, publicly recognizes Miss Kathryn Laura Bungarden, Miss Hannah Michelle Hartsoe and Miss Alexandra Yvette Valorose, extends congratulations on their attainment of the Gold Award, and acknowledges the good fortune of the county to have such outstanding young women as its citizens. ~~~^~~~ CHESTERFIELD COUNTY `"~~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA RGIN Meeting Date: April 10, 2013 Item Number: 14.8. Subject: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Rectuested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. William Daniel Polk and Mr. Caleb Baker Taylor, Troop 1867, sponsored by The Church of Jesus Christ of Latter Day Saints, Mr. Brian Andrew Davis and Mr. Michael Scott Klotz, both of Troop 876, sponsored by Mount Pisgah United Methodist Church, Mr. Thomas Frederick Morley, Troop 1891, sponsored by Bon Air United Methodist Church, and Mr. Zachary Carter Holten, Troop 2815, sponsored by Chester United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No ~~ WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. William Daniel Polk and Mr. Caleb Baker Taylor, Troop 1867, sponsored by The Church of Jesus Christ of Latter Day Saints, Mr. Brian Andrew Davis and Mr. Michael Scott Klotz, both of Troop 876, sponsored by Mount Pisgah United Methodist Church, Mr. Thomas Frederick Morley, Troop 1891, sponsored by Bon Air United Methodist Church, and Mr. Zachary Carter Holten, Troop 2815, sponsored by Chester United Methodist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Daniel, Caleb, Brian, Michael, Thomas and Zachary have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 10th day of April 2013, publicly recognizes Mr. William Daniel Polk, Mr. Caleb Baker Taylor, Mr. Brian Andrew Davis, Mr. Michael Scott Klotz, Mr. Thomas Frederick Morley and Mr. Zachary Carter Holten, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. ~~~~ ~~ CHESTERFIELD COUNTY ~~~ BOARD OF SUPERVISORS - - AGENDA ;~, R Page 1 of 3 Meeting Date: April 10, 2013 Item Number: 16.A. Subject: Public Hearing to Consider Comprehensive Plan Implementation - Bridge the Gap Ordinance Amendments - Part 1 County Administrator's Comments: County Administrator: Following a public hearing, approval of the attached ordinance amendments. Summary of Information: PLANNING COMMISSION ACTION AND RECOMMENDATION On February 19, 2013, following a public hearing, the Planning Commission recommended approval of the attached ordinance amendments. COMPREHENSIVE PLAN GUIDANCE The recently adopted Comprehensive Plan identified numerous steps necessary to implement the goals and policies of the plan. These steps were divided into two (2) phases, Phase 1 and Phase 2. Phase 1 steps are generally required to be completed by staff within the first year following adoption of the plan. One (1) of the identified Phase 1 steps is ordinance amendments commonly referred to as "Bridge the Gap Ordinance Amendments." Specifically, existing ordinances refer to plan areas having special development standards, such as Upper Swift Creek or Village areas. With the adoption of the new plan, some Special Area Plans no longer exist. This Implementation Step recommends that existing ordinances be revised to reference the plan geographies that no longer exist under new descriptors. Preparers David Pritchard Title: Special Projects Manager Attachments: ^ Yes ~ No ~~~~~ ~y~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 S ~G,r,~ Z AGENDA Summary of Information (Continued) PROJECT OVERVIEW These amendments are necessary to ensure that all of the rules and regulations. for specifically referenced geographical areas of Special Area Plans can continue to be enforced. As noted, with the adoption of the new plan, some Special Area Plans have been superseded while others continue to remain in effect. The existing Zoning, Subdivision and Utilities Ordinances refer to some of the superseded Special Area Plans. The attached amendments will allow continued enforcement of those rules and regulations of the superseded Special Area Plans until such time that they can be vetted through future amendment efforts to bring all ordinances into compliance with the newly adopted plan. These amendments do not change any existing standards or practices in those plan geographies that have been superseded by the newly adopted plan. In addition, as staff evaluated these amendments, it was determined that some existing ordinances should be clarified. For example, existing ordinances refer to Chester Village, but there are four (4) areas that comprise the entirety of Chester Village. The attached amendments clarify those regulations that apply to all areas of specified villages. Secondly, it was determined that ordinances regarding mandatory utility connections do not clearly state the requirements for subdivision plans submitted on the actual date of adoption of the ordinance. The proposed utility amendments regarding dates of applicability follow staff practices. Amendments include the following: A. Superseded Special Area Plans. The attached amendments will identify superseded Special Area Plan geographies on the zoning maps. This will allow continued enforcement of the special development and use standards applicable to those areas. In the future, these regulations will be vetted through a comprehensive ordinance amendment process necessary to implement the goals and policies of the new Comprehensive Plan or new Special Area Plans. a+~~ ~ ~'~ `~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 S ~ ~7°9 Z AGENDA hR~a Summary of Information (Continued) The superseded Special Area Plans include: • Ettrick • Upper Swift Creek • (Northern) Route 288 • Consolidated Eastern Area • (Eastern) Midlothian Turnpike • (Western) Route 360 • Matoaca • Southern and Western. B. Ordinance Clarifications. The attached amendments also provide clarification of existing standards in the following areas: • Standards which apply to all areas of Chester, Midlothian and Bon Air Villages • Timing of mandatory public. water and wastewater connection requirements. C. Elimination of Requirements Addressing Visual Resources Shown on the Comprehensive Plan. The prior Southern and Western Area Plan identified specific visual resources. The new Comprehensive Plan no longer identifies visual resources. References to "visual resources" would be eliminated in both the Subdivision and Zoning Ordinances. ~~~ ~~~~ Movinc,~,~ ~orwarc~.. ''~~ ~~ 4'r ~ is ~~ t ~ P° ~ BRIDGT THE GAP ORDINANCE AMENDMENTS -PART 1 ~° ~~ `". t AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 17-64, 17-70, 17-72 AND 17-84 OF THE SUBDIVISION ORDINANCE AND SECTIONS 18-63 AND 18-64 OF THE UTILITIES ORDINANCE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-64, 17-70, 17-72, 17-84, 18-63, and 18-64 of the Code of the Count~o~' Chesterfield. 1997, as amended, are amended and re-enacted to read as follows: CHAPTER 17 000 Sec. 17-64. Preservation of natural features and historic resources. Trees, streams and natural riparian corridors which would add value to developments or to the county as a whole, shall be protected whenever practicable in the design of the subdivision. Historic sites, features and similar amenities and assets, ~n~~~a~^^ ~a°^*~~°a ' shall be identified on all plats and be protected-as~re~4de~d-few-EeOe~° ~°^+~^~ ' ° ~~4 . No filling within the natural features shall be permitted to circumvent any applicable part of the Code. 000 Sec. 17-70. Buffers and special setbacks. (a) Buffers and special setbacks outside the Upper Swift Creek Special Buffer Area i=rctti geography, or within the Upper Swift Creek Special Buffer Area g~ as shown on the zoning maps, for lots which have a tentative plat approved on, or prior tot October 10, 2007. 000 (b) Buffers and special setbacks within the Upper Swift Creek Special Buffer Area g-lan gem as shown on the zoning maps, for lots which have a tentative plat approved after October 10, 2007. 000 i9zss933s.i i ~3~®~.~~~ Sec. 17-72. Improvements-Required. 000 (k) Connection to the county water supply system shall be required in any of the following circumstances except as may be waived by the planning commission per County Code section 18-63: 000 (4) When a lot is located within the ~eas~r~Southern and Western Mandatory Water Connection Area to include Subarea A as shown on the zoning maps or Matoaca Village Plan unless residential zoning was obtained for such subdivision prior to June 23, 1993; or (5) When a lot is located within the Ettrick Mandatory Water Connection Area as shown on the zoning maps unless residential zoning was obtained for such subdivision prior to November 12, 2003; or (6) When a lot is located within the area of the Northern Route 288 Corridor Pmt-Mandatory Water Connection Area to include Subarea A as shown on the zoning maps unless residential zoning was obtained for such subdivision prior to May 25, 1999. (7) When a lot is located within *'~°-^~~^ ^~-the Upper Swift Creek Mandatory Water Connection Area as shown on the zoning maps, unless residential zoning was obtained for such subdivision prior to October 10, 2007. 000 (m) Except where mandatory connection to the water system is reauired as per subsection k., iJndividual wells may be used to provide water for domestic consumption subject to the following conditions: (1) All lots in the subdivision shall have an area of more than 40,000 square feet and ; be located more than two miles from an existing water line ;.r.,~~ ° -1-7-~(1~1(4~~}; and 000 (n) Connection to the county wastewater supply system shall be required in any of the following circumstances except as may be waived by the planning commission per County Code section 18-64: 000 1928.89333.1 2 ~ ~ ~ ~ ~;~ (4) When ale a lot is located within the ~-Southern and Western T ~andatorv Wastewater Connection Area as shown on the zoning maps unless residential zoning was obtained prior to June 23, 1993; or (5) When a lot is located within the ~Ettrick Mandatory Wastewater Connection Area as shown on the zonine maps unless residential zoning was obtained prior to November 12, 2003; or (6) When ~e a lot is located within tl~c~-areR~the Northern Route 288 Corridor Y~tYMandatory Wastewater Connection Area as shown on the zonin maps unless residential zoning was obtained prior to May 25, 1999. (7) When a lot is located within the area-tee-Upper Swift Creek t Mandatory Wastewater Connection Area as shown on the zoning maps, unless residential zoning was obtained for such subdivision prior to October 10, 2007. 000 Sec. 17-84. Standards for lots and parcels served by onsite sewage disposal systems. (~} ~ 11 ~„t,a:.,:~:,.~~ ~ ,. .,t,:,.t, .. ~;ao.,*:.,t mot.+., oa ., ,. *„ not,... ~~ Juvul v 3J1v33~ cv f -1-}gS~6i9Si~e-S efi~T~e-~6$s'l~-ST.icc~=Jl~cn-ti ~'~'-itl~ iv°ct'Li e.,,, ° ~eLa~8~A9~-sl~ll--e e~l~r~c~ie~-& ~a,)(~ With the exception of b, c, and d of this section, ~rl-l-lot subdivisions ~~~ res~identi-al-zen-i~rg~`~ebtai-reed-a€t~-~el~~ta~3, '~atiliz-in~usin~ onsite sewage disposal systems and which have not been recorded shall comply with the following: 000 All lot subdivisions for which residential zoning was obtained prior to February 23, 1989 utilizing onsite sewage disposal systems shall comply with the bulk requirements in place at the time of zoning and the requirements of subsection a. 5, 6, and 7 of this section. (c) No lot subdivision ^r~within Subarea A of the Southern and Western Mandatory Water Connection Area as shown on the zoning maps for which residential zoning is obtained after June 23, 1993 may utilize onsite wastewater disposal systems unless all lots in such subdivision are at least one acre in size. and~e~°~rt~o~s domed--i~r--fie-eel-s emprel~e~~e-plo;~or-sing}e- o ;aer~;.,t o +t,e t,. ~~ ao :+. ..~e in.. +t.o c,.,,+i.~ a 3VJ3\3 V33L1Li3 LiJVZl e 1928.89333.1 3 ~ ~ ~ "~ ~g ~ ~) ale--s~d~~s~ie~r-e€-~d~ ~ -~ t ~ '~" ~ # ~ e a e>ac-~-- ~ ~es~rlen~l ~e~ i~} ~ d €t°~ ~3~~ e t~k ~t e a e --~ ~- ~ nn+°,,,n~°« a:n~„nnl n rn+°,..n , ~lnnn nn 1^+n : ,.i, n,.i.a:.,:.,: -a ze--e ~e ,... ,. ,.~ ,,.,.,.~ vaav la~ViV 111 J1LV 1L11M ~VVGRGi «°l,°r n..r° r.lnr. ~ « n Rln ~ .1111cr « n.~'1°n+.nl . n +11n vvii ° 1°.. ru n{ ~ ~}-c i.saa.rn eate e~ (~ reas-err tl~e~~~e~e~ ~'~ e 1'I T f d t ~ g ~ r g - an~g~ e - e y-~~- o - ~ ~le~~~ierl--e€--l ~~d~tl}i~-tl -£~i ~ ~l~ D' n ~ ~ '' ; }e c c ~nc. ~u~4. n~T~.e~ e nn4°..rn4°« .l;n.~n.nnl n yr VLA1-II~v~Z frO~LCnY~~ '?, ~`~~•T12Z0.~~CT~LrG-V11.TItG rn4°w.n . ..1°nn nll 1°4n : nln n..l.a:. r: n:°r n n4 1 4 ° uJtc. {#3 No lot subdivision e€-land-within Subarea A of the Northern t-he Route 288 ~,,....:a^« D'n~Mandatory Water Connection Area for which residential zoning is obtained after May 25, 1999 may utilize onsite wastewater disposal systems unless all lots in such subdivision are at least one acre in size. uiauzvvatc°.`' ;.~. 4t,..nn n ~. a°n:n-.,n4°a ;.,. +1,° n ..4.,~,. ° t, ~er~g1P €a~i}~esld°«+:nl ° t#e-lei`=es~det}srt~-s~tc~~ A «a „ +L. ° fg}- late-s~tl~d~~err-s~land~tt~i~rtkc~°~-S~-C-reelc~,n.~-~-o.~~ reside~eg--ls-el3Pd~e~e~e~t~r~~'Z9(l~-ti-lip-~t~ 000 CHAPTER 18 000 Sec. 18-63. Mandatory connection to the waters sy tem ean-nee~ie~s-in certain areas. 000 (b) All structures ••~-located on property *'~°+ :n ~~n'„a°-' in the Southern and Western Mandatory Water Connection Area to include Subarea A as shown on the zoning mates D'°~ °~a ""n+,.°^^ ~':"n,.° ~'°~ n.,a which received zoning approval on, or after,, June 23, 1993 shall connect to the water system. However, the following structures shall not be required to connect unless connection to the water system is otherwise required by law: 1928.89333.1 4 ~~~ ~~~ (1) Temporary manufactured or mobile homes; (2) Structures that were authorized by conditional uses or special exceptions which were renewed on, or afters June 23, 1993; (3) Structures that are authorized by conditional uses or special exceptions that were granted on, or after,, June 23, 1993 if the use that is permitted by the conditional use or special exception is incidental to a principal use that was previously allowed with a private well; (4) Governmental structures and institutional buildings; and (5) Residences that are located on lots that are exempt from the requirements of the subdivision ordinance. (c) All structures ,`~i~h-ere-located on property *'~~~n~°~in the Ettrick Mandatory Water Connection Area ~'~''''-rxia~ D~~~~l3ed--i~tm, ~~'~a~^~^~^~ ^~a~~~~~° ~~a as shown on the zoning maps a~-which received zoning approval on, or after1 November 12, 2003 shall connect to the water system. However, the following structures shall not be required to connect unless connection to the water system is otherwise required by law: (1) Temporary manufactured or mobile homes; (2) Structures that were authorized by conditional uses or special exceptions which were renewed on, or afters November 12, 2003; (3) Structures that are authorized by conditional uses or special exceptions that were granted on, or after1 November 12, 2003 if the use that is permitted by the conditional use or special exception is incidental to a principal use that was previously allowed with a private well; (4) Governmental structures and institutional buildings; and (5) Residences that are located on lots that are exempt from the requirements of the subdivision ordinance. (d) All structures ••~~e located on property +'~~+ ~~ ~~~'~~a^a in the Northern Route 288 Corridor Mandatory Water Connection Area to include Subarea A fYiYti viii tl~e~d~=isierr-end}~~ as shown on the zoning maps which received zoning approval on, or after1 May 25, 1999 shall connect to the water system. However, the following structures shall not be required to connect unless connection to the water system is otherwise required by law: (1) Temporary manufactured or mobile homes; 1928.89333.1 5 ~ ~ ~ ~_ (2) Structures that were authorized by conditional uses or special exceptions which were renewed on, or after= May 25, 1999; (3) Structures that are authorized by conditional uses or special exceptions that were granted on, or after1 May 25, 1999 if the use that is permitted by the conditional use or special exception is incidental to a principal use that was previously allowed with a private well; (4) Governmental structures and institutional buildings; and (5) Residences that are located on lots that are exempt from the requirements of the subdivision ordinance. (e) All structures ..~ located on property +''°+ ~~ ~~^'~~a°a in the Upper Swift Creek Rlart Mandatory Water Connection Area as shown on the zoning maps a~ which received zoning approval on, or after1 October 10, 2007, shall connect to the water system. However, the following structures shall not be required to connect unless connection to the water system is otherwise required by law: (1) Temporary manufactured or mobile homes; (2) Structures that were authorized by conditional uses or special exceptions which were renewed on, or after, October 10, 2007; (3) Structures that are authorized by conditional uses or special exceptions that were granted on, or after,, October 10, 2007, if the use that is permitted by the conditional use or special exception is incidental to a principal use that was previously allowed with a private well; (4) Governmental structures and institutional buildings; and (5) Residences that are located on lots that are exempt from the requirements of the subdivision ordinance. 000 Sec. 18-64. Mandatory connection to the wastewaters sy tem eeo-oe~t~en-in certain areas. (a) All structures ~=~located on property *"°* ~^ ~^^'^a°a in the Southern and Western Mandatory Wastewater Connection Area a°~^~~'~°a ~~ *'~° ..,:~.,,:-.:~ ^~a~„°~^° ^a as shown on the zoning maps which received zoning approval on, or after1 June 23, 1993 shall connect to the wastewater system. However, the following structures shall not be required to connect unless connection to the wastewater system is otherwise required by law: 1928.89333.1 6 . ~~~~ n~ c:.,,.t° ~ .,,.,;tom, a..,°tt:~,.~ ,. t°.,...,t,;,.t, .,+ t°°~~ nn nnn .. ,, r ,.~ Sze-a~d~`~ri~e~eeate *'~°* ~~esi~g~~t~-irr-tke .....`~.'.Y~..aavia.,.... r.,.a.i iva .~aisiv iuauc ° He'3'~2„'1~6i~--(&~2ft~E~6~6~93i--tl~c~v^utl}erii--an r-vPCacerii-arccrrarrrQ'~--a-~c }~ (~}~ Temporary manufactured or mobile homes; (~)~ Structures that were authorized by conditional uses or special exceptions which were renewed on, or after= June 23, 1993; {4~~3,2 Structures that are authorized by conditional uses or special exceptions that were granted on, or after1 June 23, 1993 if the use that is permitted by the conditional use or special exception is incidental to a principal use that was previously allowed with a septic system; (~}-~4,) Governmental structures and institutional buildings; and {~}~ Residences that are located on lots that are exempt from the requirements of the subdivision ordinance. (b) All structures ~c~-r-~~e-located on property included in the Ettrick Mandatory Wastewater Connection Area as shown on the zonine maps ~''' a°~,.,.;~.°a :~ +,,° ..,,t,a:.,:~:°~ °..a:~.,~,.° .,~a which received zoning approval on, or after= November 12, 2003 shall connect to the wastewater system. However, the following structures shall not be required to connect unless connection to the wastewater system is otherwise required by law: (1) Temporary manufactured or mobile homes; (2) Structures that were authorized by conditional uses or special exceptions which were renewed on, or after1 November 12, 2003; (3) Structures that are authorized by conditional uses or special exceptions that were granted on, or after= November 12, 2003 if the use that is permitted by the conditional use or special exception is incidental to a principal use that was previously allowed with a septic system; (4) Governmental structures and institutional buildings; and (5) Residences that are located on lots that are exempt from the requirements of the subdivision ordinance. (c) All structures ~-located on property included in the Northern Route 288 Corridor Mandatory Wastewater Connection Area as shown on the zoning maps D~~~~l~ed-i~d~~~s=e~re~dtee; -a~xe~which received zoning 1928.89333.1 7 ~~~~~~ approval on, or after, May 25, 1999 shall connect to the wastewater system. However, the following structures shall not be required to connect unless connection to the wastewater system is otherwise required by law: ~~~ ~~ si~°~~~~~ic~-i--aye--lee-ate~e~ +'~~* ~°~~~the ~,b.,«oL,a,+~:<,0 1., «. F « ~ to F ~1., ~?iu°c-ircnsi--'.;mac-iirc hi-iv::v~rc°czi~it` vuw~vi'~uaz. ~1,){~ Temporary manufactured or mobile homes; ~(~} Structures that were authorized by conditional uses or special exceptions which were renewed on, or after,, May 25, 1999; ~3,~(43 Structures that are authorized by conditional uses or special exceptions that were granted on, or after, May 25, 1999 if the use that is permitted by the conditional use or special exception is incidental to a principal use that was previously allowed with a septic system; ~4,~{~} Governmental structures and institutional buildings; and ~~) Residences that are located on lots that are exempt from the requirements of the subdivision ordinance. (d) All structures «~'~~~~~located on property mat-is-included in the Upper Swift Creek Mandatory Wastewater Connection Area as shown on the zonin maps Dwhich received zoning approval on, or after= October 10, 2007, shall connect to the wastewater system. However, the following structures shall not be required to connect unless connection to the wastewater system is otherwise required by law: (1) Temporary manufactured or mobile homes; (2) Structures that were authorized by conditional uses or special exceptions which were renewed on, or afters October 10, 2007; (3) Structures that are authorized by conditional uses or special exceptions that were granted on, or after, October 10, 2007 if the use that is permitted by the conditional use or special exception is incidental to a principal use that was previously allowed with a septic system; 1928.89333.1 8 ~®~~~ ~ (4) Governmental structures and institutional buildings; and (5) Residences that are located on lots that are exempt from the requirements of the subdivision ordinance. (2) That this ordinance shall become effective immediately upon adoption. 1928.89333.1 9 ~,~~ ~ ~,.~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19-99, 19-131, 19-145, 19-152, 19-159, 19-238, 19-507.2, 19-523, 19-580, 19-582, 19-583, 19-584, 19-586, 19-586.1, 19-589.2, 19-600, 19-606, 19-608, 19-609, 19-610, 19-611 AND 19-612, AND REPEALING SECTION 19-508, OF THE ZONING ORDINANCE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-99, 19-131, 19-145, 19-152, 19-159, 19-238, 19-507.2, 19-523, 19-580, 19-582, 19-583, 19-584, 19-586, 19-586.1, 19-589.2, 19-600, 19-606, 19-608, 19-609, 19-610, 19-611, and 19-612 of the Code of the County of Chester reld. 1997, as amended, are amended and re-enacted, and section 19-508 is repealed, to read as follows: CHAPTER 19 000 Sec. 19-99. Required conditions. The conditions specified in this section shall be met in the R-7 District: 000 (c) Front yard. Minimum of 30 feet in depth. On lots located along cul-de-sacs, if the radius of the cul-de-sac is 40 feet or less, the building setback around the cul-de- sac shall be at least 30 feet. When the radius of the cul-de-sac is more than 40 feet, the building setback shall not be less than 25 feet. Minimum setbacks. shall be increased where necessary to obtain the required lot width at the front building line. Through the subdivision process, an additional setback of up to 25 feet may be added to the minimum setback, if the lot is located along an arterial or collector street. This additional setback requirement will be noted on the record plat. Notwithstanding the above, front yard setbacks for lots located in the Ettrick Village Core (EVC) or Ettrick Village Commercial Area (EVCA), between contiguous developed lots, may be reduced to the front yard setback of any principal building occupying any adjacent lot. Front yard setbacks for lots located in the Ettrick Village Core (EVC) or Ettrick Village Commercial Area (EVCA), not located between contiguous developed lots, may be reduced to the front yard setback of any principal building occupying any lot on the same side of the street within 200 feet of the subject lot. 000 1928.89326.1 1 ~ ®~ ~ ~.~', Sec. 19-131. Uses permitted with certain restrictions. The following uses shall be permitted in the O-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (i) Single-family dwellings, provided that: (1) The dwellings are located in the Ettrick Village Core iEVC), Ettrick Village Commercial Area (EVCA) or Matoaca Village Core ="'~'°°°~ AVC . (2) The dwellings are located on lots of not less than 7,000 square feet in area and not less than 50 feet in width. These dwellings shall be exempt from Division 3, Development Requirements - -Office, Commercial and Industrial, except for setback requirements, and except for architectural treatment (section 19-611). (j) A dwelling unit incorporated into a building with a permitted nonresidential use, provided that the dwelling unit is located in the ~'°^° °°mm°r°~°' °~°~ °Ettrick Village Commercial Area (EVCA~ 000 Sec. 19-145. Uses permitted with certain restrictions. The following uses shall be permitted in the C-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: 000 (c) Gasoline sales in conjunction with a permitted use provided that: (1) Such use is not located along streets which terminate in a residential neighborhood when the property is zoned C-1, and (2) Such use is not located in t~anv of the areas identified as ap rt of Chester Village lea in Sec. 19-606. 000 1928.89326.1 2 ~ ~ n ,~ (f) Commercial parking lots provided they are within the Ettrick Village Core E( VC) or Ettick Village Commercial Area (EVCA). 000 Sec. 19-152. Uses permitted with certain restrictions. The following uses shall be permitted in the C-2 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: 000 (b) Automobile self-service stations, provided that such use is not located in any of the areas identified as part of Chester Village in Sec. 19-606 +'~~ v;ii.,,,° n..°., 000 Sec. 19-159. Uses permitted with certain restrictions. The following uses shall be permitted in the C-3 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: 000 (b) Automobile service stations, provided that such use is not located in any of the areas identified as Hart of Chester Village in Sec. 19-606. tl~C~ie~tege lea: (c) Motor vehicle repair, excluding body, major engine and transmission repair, provided that: (1) Such use is not located in the ~'''°~±°r "_""a° any of the areas identified as part of Chester Village in Sec. 19-606. (2) Except as noted in subsection (3), the following conditions shall be met: a. All such uses shall be set back a minimum of 100 feet from adjacent R, RTH, R-MF and O Districts or A Districts that are shown on the comprehensive plan for R, R-TH, R-MF or O use. This setback shall be landscaped according to section 19-522(a)(4) of the Development Standards Manual. b. Storage yards for vehicles awaiting body repair, painting, auction or wholesale sales shall be screened from view of any adjacent 1928.89326.1 3 ®~ ~~,,+~,,~ ~,. properties on which such yards are not permitted or do not exist, and from external public roads or areas currently zoned agricultural and shown on the comprehensive plan for residential or office use; c. Except for minimal repairs necessary to allow a vehicle to be moved into the service area, all allowed repair activities and storage of new or replaced repair materials shall occur inside the buildings unless screened as required by Section 19-159(h). d. Such use is not located within a shopping center. (3) The requirements of subsection (2) shall not apply to any motor vehicle repair facility in operation prior to May 26, 2004. (d) Restaurants, fast food provided that such use is not located in anv of the areas identified as part of Chester Village in Sec. 19-606. *'~° ~'''°^*°~ ~'~"~^° ^ ~°^ 000 (f) Motor vehicle sales and rental, excluding commercial vehicles such as buses, tractor-trailer trucks, dump trucks, stake bed trucks, vans where the cargo area cannot be accessed from the driver's seat without exiting the vehicle and/or cab and chassis vehicles; construction equipment and motor vehicle consignment lots, and as accessory to sales and rental, service and repair, to exclude body repair, provided that: (1) Motor vehicle service and repair is not located in anv of the areas identified as part of Chester Village in Sec. 19-606. (2) All such uses shall be set back a minimum of 100 feet from adjacent R, R- TH, R-MF and O Districts or A Districts that are shown on the comprehensive plan for R, R-TH, R-MF or O use. This setback shall be landscaped according to section 19-522(a)(4) of the Development Standards Manual. (3) Storage yards for vehicles awaiting body repair, painting, auction or wholesale sales shall be screened from view of any adjacent properties on which such yards are not permitted or do not exist, and from external public roads or areas currently zoned agricultural and shown on the comprehensive plan for residential or office use. (4) All garage-type doors shall be oriented away from, or screened from view of, adjacent residential or office zoned properties, external roads or areas 1928.893261 ~ 4 ~~~ currently zoned agricultural and shown on the comprehensive plan for residential or office use. (5) There shall be no elevated display of motor vehicles. (6) Except for minimal repairs necessary to allow a vehicle to be moved into the service area, .all allowed repair activities and storage of new or replaced repair materials shall occur inside the buildings unless screened as required by Section 19-159(h). (7) Motor vehicle sales is not located in Village Districts as identified in Section 19-606. (8) Such use is not located within a shopping center unless the use was in existence prior to May 26, 2004. 000 Sec. 19-238. Development regulations. Any use, development or redevelopment of land in the Upper Swift Creek Watershed shall meet the following performance criteria: 000 (d) (1) Stormwater runoff shall be controlled to achieve the following: a. For any new use or development, the post-development, nonpoint- source pollution runoff loads of phosphorous and lead shall not exceed the following: (i) Phosphorus: 1. The post-development total phosphorus load for residential uses subiect to subdivision annroval f « Do~;.70.,~:.,1 /1 +,. 7 tl ,7..,011:.,.,.... .-o\ ...7 ; • o ~ ,shall not exceed 0.22 pounds per acre per year. 2. The post-development total phosphorus load for all other uses shall not exceed 0.45 pounds per acre per year. 1928.89326.1 5 ~ ©~ ~-~ ~ (ii) Lead: 1. The post-development total lead load for nonresidential uses and residential uses at-a-dexs~ greater tl~~~e~-acme-lac~t°~-;n-~.~~ a....,~~«=.z, ° subject to site lp an approval shall not exceed 0.19 pounds per acre per year. 2. The post-development total lead load for all other uses shall not exceed 0.03 pounds per acre per year. 000 Section 19-507.2. Height exemptions and limitations -all districts. In areas designated on the r'^~~-°''°~~~~~° D'°~ ~ - -- -^' ^ ~~*~°r ~ ° zoning maps as Area of Special Height Limitations for Communication Towers, the height of communications towers may be increased to a height of 300 feet and in all other areas may be increased to a height of 199 feet. These increases in height are subject to yard requirements of the specific districts in which the communications towers are located. Sec. 19-508. D°^*°°*~^-~ ,.r:a^~~°~:,.a - °' -- .Reserved. ?~r~el ep~~i-o~~esrgirc~ te~ei2e-~-~irrxs~l--des e~Ees- } ~ei~inec~-I.-.-t1~G p~~~ 000 Secs. 19-523. Buffer width matrix. 000 (b) Buffers adjacent to streets. The required width of buffers shall be determined from the following matrix. Arterial Streets Upper Swift Creek -Special Buffer Area, as shown on the zoning maps 100 R-7/88/R-TH 1928.89326.1 6 ~ ~ ~ ~-~ Other areas 50 R-7/88/R-TH Collector Streets R-7/88/R-TH 35 Residential Collector Streets R-7/88/ R-TH 30 Local streets to negate double onta a condition R-7/88/R-TH 20 Sec. 19-580. Specified areas. 000 (a) The Highway Corridor District shall include those lands identified on the zoning district map or otherwise described below that include: (1) The orthern Jefferson Davis Highway corridor; (2) -The Route 360 corridor east; (3) The Route 360 corridor west, which shall consist of Hull Street Road, extending from Courthouse Road to the Amelia County line, including all land to a depth of 1500 feet from the centerline of Hull Street Road, unless the parcel or project extends further than 1500 feet, in which case these requirements shall apply to the entire parcel or project; (4) The Route 10 corridor east; (5) The Courthouse Area Design District;,- (b) The Employment Center District= °''^" • ^'~~a° ^" '^^a^ ~a°~*~~°a ^~ theme (c) The Enon Core District; and a;~+,. ,.+,.., ~d,~ Eastern Midlothian Turnpike Corridor 000 ~~~~ ~ 1928.89326.1 7 Sec. 19-582. Exceptional development standards in the (Northern) Jefferson Davis Highway Corridor. (a) Parking: Parking requirements in the orthern Jefferson Davis Highway Corridor shall be calculated based on section 19-513 or based on four and four-tenths spaces per 1,000 square feet of gross floor area, the lesser of the two. Improved, designated parking spaces in a public right-of--way may be counted toward the required number of parking spaces when more than one-half of each such space adjoins the site. Further, the required number of parking spaces may be reduced by ten percent if the development contains a pedestrian way system that connects to existing walkways or that may be connected to future walkways. 000 Sec. 19-583. Setback requirements for O, C and I-1 Districts within the (Northern) Jefferson Davis Highway Corridor. (a) The minimum setback for all buildings, drives and parking areas in O, C and I-1 districts shall be as follows: (1) Setbacks along public roads, excluding limited access roads: a. Buildings: The minimum setback shall be 25 feet. Perimeter landscaping H shall be installed in all front and corner side setbacks except when parking or driveways are located less than 10 feet from the ultimate right- of-way line. b. Drives and parking: For parking areas for automobiles, light trucks, vans, pickup trucks and motorcycles and for boats, trailers and RV's less than 25 feet in length, a minimum 10 feet setback shall be maintained and planted with Perimeter Landscape H. Alternatively, a setback of 5 feet may be used with small maturing trees planted generally at 35 feet on center. This setback may be eliminated entirely if the site is designed to provide for tree islands spaced every 4 parking spaces adjacent to the public right of way with a minimum width of 7 feet and planted with small maturing trees. The minimum setback for parking and storage of other vehicles shall be 50 feet with driveways accessing these parking and storage areas having a minimum setback of 10 feet with Perimeter Landscape H. (2) Setbacks along limited access roads: All buildings, drives and parking areas shall have a minimum 40 foot setback from the proposed rights-of--way of limited access roads as indicated on the comprehensive plan. Within this setback, landscaping shall be provided in accordance with perimeter landscaping C. (3) Side setbacks: a. When abutting an O, C or I District, there shall be no minimum setback for buildings, drives and parking areas. 1928.89326.1 8 ~ ~ ~ ~'""~ b. Buildings: Adjacent to all other districts designated by the orthern Jefferson Davis Corridor Plan for nonresidential uses, the minimum setback shall be 20 feet. This setback shall be eliminated by the director of planning, provided there are no openings in the wall of the office, business or industrial building facing the property line, except those required by the fire marshal. c. Drives and parking: Adjacent to all other districts designated by the orthern Jefferson Davis Corridor Plan for nonresidential uses, there shall be no minimum setback for drives and parking areas for automobiles, light trucks, vans, pickup trucks and motorcycles and for boats, trailers and RV's less than 25 feet in length, unless the adjacent property is occupied by a dwelling. If the adjacent property is occupied by a dwelling, the minimum setback shall be increased to ten feet unless a solid screen or fence at least four feet high is installed. The minimum setback for parking and storage of other vehicles shall be 30 feet. d. Adjacent to all other districts designated by the orthern Jefferson Davis Corridor Plan for residential uses, the minimum setback for buildings shall be 20 feet. The minimum setback for drives and parking areas for automobiles, light trucks, vans, pickup trucks and motorcycles and for boats, trailers and RV's less than 25 feet in length shall be ten feet. The minimum setback for parking and storage of other vehicles shall be 30 feet. (4) Rear setbacks: a. When abutting an O, C or I District, there shall be no minimum setback for buildings, drives and parking areas. b. Buildings: Adjacent to all other districts designated by the orthern Jefferson Davis Corridor Plan for nonresidential uses, the minimum setback shall be 30 feet. This setback shall be eliminated by the director of planning, provided there are no openings in the wall of the office, business or industrial building facing the property line, except those required by the fire marshal. Drives and parking: Adjacent to all other districts designated by the orthern Jefferson Davis Corridor Plan for nonresidential uses, there shall be no minimum setback for drives and parking areas for automobiles, light trucks, vans, pickup trucks and motorcycles and for boats, trailers and RV's less than 25 feet in length unless the adjacent property is occupied by a dwelling. If the adjacent property is occupied by a dwelling, the minimum setback shall be increased to 25 feet unless a solid screen or fence at least four feet high is installed. The minimum setback for parking and storage of other vehicles shall be 40 feet. 1928.89326.1 9 ®~~ ~~ d. Adjacent to all other districts designated by the orthern Jefferson Davis Corridor Plan for residential uses, the minimum setback for buildings shall be 30 feet. The minimum setback for drives and parking areas for automobiles, light trucks, vans, pickup trucks and motorcycles and for boats, trailers and RV's less than 25 feet in length shall be 25 feet. The minimum setback for parking and storage of other vehicles shall be 40 feet. (5) Setbacks for gasoline pumps, ATM's and other fully automatic self-operated equipment: The setbacks for those uses and drives serving those uses shall be the same as those for drives and parking areas for automobiles, light trucks, vans, pickup trucks and motorcycles and for boats, trailers and RV's less than 25 feet in length. Sec. 19-584. Setback requirements for I-2 and I-3 Districts within the (Northern) Jefferson Davis Highway Corridor. (a) orthern Jefferson Davis Highway Corridor: The minimum setbacks for all buildings, drives and parking areas in I-2 and I-3 districts shall be as follows: (1) Setbacks along public roads, excluding limited access roads: Buildings: The minimum setback shall be 60 feet. b. Drives and parking: For parking areas for automobiles, light trucks, vans, pickup trucks and motorcycles and for boats, trailers and RV's less than 25 feet in length, a 10 feet setback shall be maintained and planted with Perimeter Landscape H. Alternatively, a setback of 5 feet may be used with small maturing trees planted generally at 35 feet on center. This setback may be eliminated entirely if the site is designed to provide for tree islands spaced every 4 parking spaces adjacent to the public right of way with a minimum width of 7 feet and planted with small maturing trees. The minimum setback for parking and storage of other vehicles shall be 50 feet with driveways accessing these parking and storage areas having a minimum setback of 10 feet with Perimeter Landscape H. (2) Setbacks along limited access roads: All buildings, drives and parking areas shall have a minimum 40 foot setback from the proposed rights of way of limited access roads as indicated on the comprehensive plan. Within this setback, landscaping shall be provided in accordance with perimeter landscaping C. (3) Side setbacks: a. Buildings: The minimum setback shall be 30 feet. 1928.89326.1 10 ~ ®~ b. Drives and parking abutting O, C, or I Districts: When abutting an O, C, or I District, there shall be no minimum setback. c. Drives and parking, nonresidential uses: Adjacent to all other districts designated by the Jefferson Davis Corridor Plan for nonresidential uses, there shall be no minimum setback for drives and parking areas for automobiles, light trucks, vans, pickup trucks and motorcycles and for boats, trailers and RV's less than 25 feet in length unless the adjacent property is occupied by a dwelling. If the adjacent property is occupied by a dwelling, the minimum setback shall be increased to ten feet unless a solid screen or fence at least four feet high is installed. The minimum setback for parking and storage of other vehicles shall be 30 feet. d. Drives and parking, residential uses: Adjacent to all other districts designated by the orthern Jefferson Davis Corridor Plan for residential uses, the minimum setback for drives and parking areas for automobiles, light trucks, vans, pickup trucks and motorcycles and for boats, trailers and RV's less than 25 feet in length shall be ten feet. The minimum setback for parking and storage of other vehicles shall be 30 feet. (4) Rear setbacks: a. Buildings:: The minimum setback shall be 30 feet. b. Drives and parking, abutting O, C, or I District: When abutting an O, C or I District, there shall be no minimum setback. c. Drives and parking, nonresidential uses: Adjacent to all other districts designated by the orthern Jefferson Davis Corridor Plan for nonresidential uses, there shall be no minimum setback for drives and parking areas for automobiles, light trucks, vans, pickup trucks and motorcycles and for boats, trailers and RV's less than 25 feet in length unless the adjacent property is occupied by a dwelling. If the adjacent property is occupied by a dwelling, the minimum setback shall be increased to 25 feet unless a solid screen or fence at least four feet high is installed. The minimum setback for parking and storage of other vehicles shall be 40 feet. d. Drives and parking, residential uses: Adjacent to all other districts designated by the orthern Jefferson Davis Corridor Plan for residential uses, the minimum setback for drives and parking areas for automobiles, light trucks, vans, pickup trucks and motorcycles and for boats, trailers and RV's less than 25 feet in length shall be 25 feet. The minimum setback for parking and storage of other vehicles shall be 40 feet. i9zs.s9326.i ii ®~~ p,.~~ (5) Setbacks for gasoline pumps, ATM's and other fully automatic self-operated equipment: The setbacks for such uses and drives serving such uses shall be the same as those for drives and parking areas for automobiles, light trucks, vans, pickup trucks and motorcycles and for boats, trailers and RV's less than 25 feet in length. 000 Sec. 19-586. Route 360 corridor west: regional mixed use and community business areas. (a) Within the Route 360 corridor west Vie-Regional Mixed Use and Community "~ Business designated areas of the rT....°~ c_,,:~* ~~°°', D'°~ Comprehensive Plan and along Route 360 between Courthouse Road and Route 288, the architectural theme of a project shall establish a clearly identifiable architectural style, show how the building elements will break up the mass of large buildings, and provide for a pedestrian scale environment between the parking and the buildings. The architectural style shall use building elements that interrupt the linear pattern and provide large scale focal elements and pedestrian scale elements for the entire development. Building and pedestrian elements are as follows: (1) Background wall: Background wall designs shall incorporate similar architectural expression of walls including grid pattern, canopy, abstract ornamentation and cornice to maintain the continuity between tenants. Variation in building wall setbacks shall be employed to interrupt the massiveness of the building. (2) Entry and tower features: Entry features shall be included as key design components to serve as identification for each tenant and offer relief to the background wall, or alternatively, continuous pedestrian canopies with a maximum length of 250 feet may be used between significant entry or tower features in lieu of entry features for each tenant. Tower features shall be incorporated into the entire project to establish large scale focal points and/or interrupt the overall linear design of the buildings on the site. (3) Colors: Overall designs shall include variations in neutral color schemes for the building background, with complimentary colors to enhance the entry feature design. Accent colors shall be permitted to represent individual corporate identification. (4) Parapets and roofs: Variation in parapet and/or roof heights shall be used to interrupt building massiveness. (5) Pedestrian elements: Between the buildings and the parking areas, the architectural theme shall include at least four of the following pedestrian elements: decorative post lights, alternative paving treatments at entrances and/or 1928.89326.1 12 ~, ~ ~ ~ ~ LL~ pedestrian crossings, benches, plazas, landscaped areas, water features, display windows, or other pedestrian elements as approved by the director of planning. (b) Commercial buildings adjacent to roads other than arterial or collector roads as identified on the county's thoroughfare plan that serve as an entrance to a residential neighborhood shall incorporate building elements that are compatible with residential development using design features identified for buildings in the mixed use corridor designated areas of the u~^°° C..,;~ ~'-°°'~ Comnrehensive Plan. Sec. 19-586.1. Route 360 corridor west: neighborhood business areas. Within the Route 360 corridor west in the ,~.;°°a ••~° °°^-~a^- neighborhood business designated areas of the r r....°.. c...;~ ~..°°~. Comnrehensive Plan, all buildings shall be compatible with residential architecture. Residential design features shall include, but not be limited to, articulation of doors and windows, architectural ornamentation, and use of residential materials such as, but not limited to, brick and/or siding for walls and asphalt shingle or simulated slate for roofs. There shall be no visible flat or shed roofs permitted. Within a project, compatibility shall be achieved through the consistent use of a residential architectural style, and using, materials, fenestration, scale and other architectural features appropriate to that style. 000 Sec. 19-589.2. Enon Core District: Setback requirements for O and C Districts. The minimum setbacks for all buildings, drives, and parking areas shall be as follows: 000 (d) Side setbacks: (1) Except as noted below, the minimum side setback for buildings shall be seven and one-half feet with the installation of perimeter landscaping E. When abutting an O, C or I District, the minimum setback shall be zero feet. When abutting other property designated by the ~'°~~°'~a°+°a ~^~+°..., n..°- D'°^ Comnrehensive Plan for non-single-family residential land uses, the minimum setback shall be seven and one-half feet unless waived by the director of planning at the request of the adjacent property owner, in which case the minimum setback shall be reduced to zero feet provided there are no openings in the wall built along the property line. (2) Except as noted below, the minimum side setback for drives and parking areas, shall be seven and one-half feet with the installation of perimeter landscaping F. When abutting an O, C or I District, the minimum setback shall be zero feet. When abutting other property designated by the ge~er-i}l p~Comnrehensive Plan for non-single-family residential land uses, the minimum setback shall be zero feet; however, if the adjacent property is 1928.89326.1 13 ~~~~~ occupied by a residence, a solid screen or fence at least four feet high shall be installed unless waived by the director of planning at the request of the adjacent property owner. (e) Rear setbacks: (1) Except as noted below, the minimum rear setback for buildings shall be 25 feet with the installation of perimeter landscaping B. When abutting an O, C or I District, the minimum setback shall be zero feet. When abutting other property designated by the ~~ak~te~-€~~e~x~re Comprehensive Plan for non-single-family residential land uses, the minimum setback shall be 25 feet unless waived by .the director of planning at the request of the adjacent property owner, in which case the minimum setback shall be reduced to zero feet provided there are no openings in the wall built along the property line. (2) Except as noted below, the minimum rear setback for drives and parking areas shall be 25 feet with the installation of perimeter landscaping B. However, the minimum setback may be reduced to seven and one-half feet with the installation of perimeter landscaping F. When abutting an O, C or I District, the minimum setback shall be zero feet. When abutting other property designated by the ~e~el-id~~~~~~~ Comprehensive Plan for non-single-family residential land uses, the minimum setback shall be zero feet; however, if the adjacent property is occupied by a residence, a solid screen or fence at least four feet high shall be installed unless waived by the director of planning at the request of the adjacent property owner. 000 Sec. 19-600. Areas of applicability and exemptions. The post-development areas shall include all lands as specified herein and which are located in office, commercial, business and industrial districts. Post-developed areas shall include: 000 (5) Ettrick Community bounded by Dupuy Road on the north, the Colonial Heights corporate limits on the east, the Petersburg corporate limits on the south and the Seaboard Coastline Railroad on the west_~~^°~+ ~ - *'~^* are~deslg~ted-eat ~**r;F}~~41~age-~tn~trisk~ :'~ ~' ~o~ a~ 000 1928.89326.1 14 ~ ~ ~ -=~ Sec. 19-606. Areas of applicability and exemptions. The village district shall include all lands specified in this section. 000 (9) The Matoaca Village Core ~'°R° ~'^-~-~°r~~~' ^ r°^, comprised of all that area shown on the zoning mans as Matoaca Village Core or MAVC.r~:aa°~+°a ~ r ,:11~.~° .. .,1 . .. ~L.° Td..+,,.,,.., V:11.,..° Dl.,„ 000 Sec. 19-608. Exceptional development standards. (a) Parking: Parking requirements in the village district for indoor commercial recreational facilities; self-service gasoline stations; office buildings of up to 26,500 square feet; restaurants, including fast-food and drive-in restaurants; retail stores; personal services; repair shops; banks; greenhouses; nursery centers; and lawn and garden centers shall be based on the requirements for shopping centers or similar retail groups of buildings as set forth in section 19- 513. Improved, designated parking spaces in a public right-of--way may be counted toward the required number of parking spaces so required when more than one-half of each such space adjoins the site. Further, the required number of parking spaces may be reduced by ten percent if the development contains a sidewalk or other pedestrian walkway system that connects to existing walkways or that may be connected to future walkways. In addition if approved by the director of planning, in the Bon Air age Community as defined in Section 19-600, a business may reduce the required number of onsite parking spaces by pro-rata if it has an agreement with another entity permitting off-site parking on a lot located within the Bon Air ~e Community boundaries or within 1000 feet of the Bon Air ^':'~-~ag~ Community boundaries. All other requirements of division 1, subdivision II of this manual shall apply as described. In the Ettrick Village Core, the following uses shall be exempt from the requirements of Section 19-513: offices having a gross floor plan area which does not exceed five thousand (5,000) square feet, restaurants and retail uses, including personal services, repair shops, specialty shops and contractor offices without heavy vehicles or equipment. (b) Landscaping: (1) All Midlothian Village Areas: Landscaping within setbacks along rights-of--way shall conform to the recommendations set forth in The Village of Midlothian Technical Manual dated September 1991. 000 (d) Streetlighting: Within ~e all of the Chester Village Areas, streetlighting shall be required of all new or expanded projects except for single-family dwellings. Streetlight fixtures, poles and lamp types shall be consistent along any given street. Selected streetlights shall be of a design in keeping with the small-scale, pedestrian-oriented character of the village and shall be 1928.89326.1 15 " ®~ -~ ~-~ o.~ compatible with existing and anticipated development. Final selection shall be made prior to site plan approval. Fixture mounting heights shall be 12 feet above the adjacent street elevation along Route 10, Chester Road and Harrowgate Road and ten feet above the adjacent street elevation along all other streets. Streetlights shall be installed on each side of a street. On each side of any street, lights shall be installed 150 feet on center and lights on opposite sides of any one street shall be spaced 75 feet on center with the lights on the other side of the street. Spacing requirements may be modified through site plan review where physical constraints preclude such spacing. (e) Street tree planting: Within all of the Chester Village Areas, it is the intent of perimeter landscaping G, as detailed in section 19-518(g)(9), to require the installation of street trees to increase the aesthetic appeal of the village, encourage high-quality development, provide shade for pedestrians and improve the quality of the environment. To this end, the following standards shall be met when utilizing perimeter landscaping G: 000 Sec. 19-609. Setback requirements for O and C Districts. 000 (c) Chester Village Corridor East: The setback for all buildings, drives and surface and deck parking areas shall be as follows: (4) Side setbacks: 000 000 b. Except as noted below, the minimum side setback for drives and parking areas, shall be seven and one-half feet with the installation of perimeter landscaping F. When abutting an O, C or I District, the minimum setback shall be zero feet. When abutting other property designated by the get~al plan Comprehensive Plan for non-single-family residential land uses, the minimum setback shall be zero feet; however, if the adjacent property is occupied by a residence, a solid screen or fence at least four feet high shall be installed unless waived by the director of planning at the request of the adjacent property owner. Vacant property located within .the area designated by the Chester Village Plan as "mixed use: neighborhood office and single-family residential" shall be considered anon-single- family residential land use regardless of the zoning of the parcel. 000 (h) Matoaca Village Core District: The minimum setbacks for all buildings, drives, and surface and deck parking areas shall be as follows: 1928.89326.1 16 ®~ ®N 000 Sec. 19-610. Setback requirements for I Districts. 000 (b) All Chester Village District areas: All requirements shall be the same as noted in subsection (a) except that landscaping in front and corner side yards shall be perimeter landscaping G. 000 Sec. 19-611. Architectural treatment. (a) Within the Ettrick Village ~~s Core: (1) New development shall be compatible with the pedestrian scale and historic village character of Ettrick. New or altered buildings should be generally consistent in height, scale, massing (shape) and materials with existing structures in the village. The intent of this section is to insure functional and visual compatibility, not to specifically encourage imitation of past architectural styles. (b) Within the Matoaca Village Core ~"^^^ r'^N--.~„u,,:^' ~~~^: 000 Sec. 19-612. Heights. The maximum height of all buildings within any O, C or I district shall be as specified in this section, except as provided in section 19-507 and 19-507.1. (1) Midlothian Village Core, Chester Village Corridor East, Matoaca Village Core No structure shall exceed a height of two and one-half stories or 30 feet, whichever is less. Within the Matoaca Village Core ~''' individual buildings shall not exceed 8,000 square feet of gross floor area provided, however, churches and other places of worship, schools, and other public and semi-public facilities such as libraries and fire stations shall not exceed 20,000 square feet of gross floor area. (2) That this ordinance shall become effective immediately upon adoption. ~®~~ ~~ 1928.89326.1 17 Your Conur:unity Nemspuper Since 1995 P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-75W • Fax: (804) 744-3269 • Email: news@chesterfieldobserveccom • [ntemet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue Chesterfield County LN:Comp-Plan Ordinances 3-27, 4-3 1/lOP + 1.85 in $352.96 Board of Supervisors TAKE NOTICE ake notice that the Boazd of Supervisors f Chesterfield County, Virginia, at an djourned meeting on Wednesday, April 0, 2013, at 6:30 p.m. in the County ublic Meeting Room at the Chesterfield .dministration Building, Route 10 and on Road, Chesterfield, Virginia, will hold public hearing where persons may appeaz id present their views concerning: ordinances to amend the Code of the County of Chesterfield, 1997, as amended, by amending and reenacting Sections 17-64, 17-70, 17-72 and 17-84 of the Subdivision Ordinance; Sections 18-63 and 18-64 of the Utilities Ordinance; and Sections 19-99, 19-131, 19-145, 19-152, 19-159, 19-238, 19-507.2, 19-523, 19- 580, 19-582, 19-583, 19-584, 19-586, 19- 586.1, 19-589.2, 19-600, 19-606, 19-608, 19-609, 19-611 and 19-612 of the Zoning Ordinance, and repealing Section 19-508. Among other things, these amendments define geographical boundaries on the zoning maps of former Sppecial Area Plans that were superseded by the County's recently adopted comprehensive plan. The amendments do not change existing requirements in these geographies, but rather define these geographies on the zoning maps since these particular Special Area Plans no longer exist. The Special Plan geographies affected include Ettrick, Upper Swift Creek, (Northern) Route 288, Consolidated Eastern Area, (Eastern) Midlothian Turnpike, (Western) Route 360, Matoaca, and Southern and Western. The amendments also (i) clazify that certain standazds apply to all subareas of specific geographies, including Chester, Midlothian and Bon Air Village, (ii) clazify timing of the requirements to connect to water and wastewater, and (iii) delete references to "visual resources" which were deleted in the new comprehensive plan. The proposed ordinance amendments aze available for examination by the public in the County Administrator's Office and the Clerk to the Boazd's Office (Room 504) at the Lane B. Ramsey Administration Building, 9901 Lori Road, Chesterfield Virginia. If further information is desired, please contact Beverly Rogers, Planning Administrator, at (804) 748-1048, betweett the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. The hearing is held at a public facility desiened to he accessihle r~ „Pr~~„~ ...; rt, The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 3/27/2013 & 4/03/2013 Sworn to and subscribed before me this ~ r ~ day of +~`~~I ~ , 2013. e C ~ l,' U" " Legal Affiant J s T, Grooms Jr., Nota Public My commission expires: February 29, 2016 Commission I.D. 7182093 a~~o tit itiAL~ ~~,`~~•GROO~~~ ~: ,~ • '' NOTARY '• v Q : PUBLIC •• ~ ' ~ ~ REG # 7182093 MY COMMISSION; Q n ~ EXPIRES ' ? •'• 2129!2016 :'~C~ ,•. •• . BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA v 'z ~r~a Meeting Date: April 10, 2013 Item Number: 16.8. Subject: Public Hearing Regarding the Adoption of a Resolution which Authorizes the Issuance and Sale of General Obligation School Bonds to the Virginia Public School Authority County Administrator's Comments: County Administrator: Board Action Reauest~d: The Board of Supervisors is requested to adopt the attached resolution which authorizes the issuance and sale of general obligation school bonds to the Virginia Public School Authority (VPSA) in an aggregate principal amount of not to exceed $22,000,000 for the purpose of providing project funds in the amount of $20,927,000 (the "proceeds requested") for School Capital Projects. Summary of Information: The Capital Improvement Program (CIP) for FY2013-FY2017 was approved by the Board of Supervisors and School Board in April 2012 and included a planned sale of VPSA bonds for FY2013. The School Board is requesting the Board of Supervisor's approve their participation in the spring pooled VPSA sale which is to occur in April 2013. The Board of Supervisors is requested to approve the issuance of up to $22,000,000 in bonds, approximately five percent higher than what has been appropriated, to accommodate possible pricing structures of the bidders. Doing so will allow for adjustments in the .principal amount of the bonds sold. Bidders at times will price bonds under a discounted structure; which Preparers Allan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ~ No # ,~ ~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued) without an allowance to "upsize" the par amount of bonds sold, could result in project funding levels below what has been appropriated for the projects. If the successful bidder's pricing structure reflects a discounted purchase price and no additional bonds have been authorized in excess of the requested amount of $20,927,000, the resulting purchase price will reflect the discount and result in the locality receiving less than the required and appropriated project funding levels. The VPSA requested that each locality authorize an "up to" principal amount of bonds that is sufficiently in excess of the requested project funding levels to provide the desired and appropriated project funding levels in line with the FY2013 School CIP. Accordingly, in the event the bonds are priced at a discount, the additional appropriation of bond proceeds is necessary - it would not however increase the total appropriation for the projects. The planned uses of the VPSA bonds are consistent with the approved projects in the FY2013 CIP and are listed on the attachments. Also attached is the School Board resolution dated March 13, 2013 requesting that the Board of Supervisors authorize the issuance and sale of the bonds and submission of an application to the VPSA for financing. Prior to the final authorization of this issuance and sale of general obligation bonds to the VPSA, state law requires that the Board of Supervisors hold a public hearing after giving notice in accordance with the provisions of Code of Virginia, 1950, Section 15.2-2606.A. After the public hearing is held, the Board is requested to adopt the attached resolution which authorizes the issuance and sale of general obligation school bonds to the Virginia Public School Authority (VPSA) in one or more installments in an aggregate principal amount of not to exceed $22,000,000. ~~~~ ~~ RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $22,000,000 GENERAL OBLIGATION SCHOOL BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, SERIES 2013, TO BE SOLD TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY AND PROVIDING FOR THE FORM AND DETAILS THEREOF. WHEREAS, the Board of Supervisors (the "Board") of the County of Chesterfield, Virginia (the "County"), has determined that it is necessary and expedient to borrow an amount not to exceed $22,000,000 and to issue its general obligation school bonds for the purpose of financing certain capital projects for school purposes; and WHEREAS, the County held a public hearing, duly noticed, on Wednesday, April 10, 2013, on the issuance of the Bonds (as defined below) in accordance with the requirements of Section 15.2-2606, Code of Virginia 1950, as amended (the "Virginia Code"); and WHEREAS, the School Board of the County has, by resolution adopted on Tuesday, March 12, 2013, requested the Board to authorize the issuance of the Bonds (as hereinafter defined) and consented to the issuance of the Bonds; and WHEREAS, the Bond Sale Agreement (as defined below) shall indicate that $20,927,000 is the amount of proceeds requested (the "Proceeds Requested") from the Virginia Public School Authority (the "VPSA") in connection with the sale of the Bonds; and WHEREAS, VPSA's objective is to pay the County a purchase price for the Bonds which, in VPSA's judgment, reflects the Bonds' market value (the "VPSA Purchase Price Objective"), taking into consideration of such factors as the amortization schedule the County has requested for the Bonds relative to the amortization schedules requested by other localities, the purchase price to be received by VPSA for its bonds and other market conditions relating to the sale of the VPSA's bonds; and WHEREAS, such factors may result in the Bonds having a purchase price other than par and consequently (i) the County may have to issue a principal amount of Bonds that is greater than or less than the Proceeds Requested in order to receive an amount of proceeds that is substantially equal to the Proceeds Requested, or (ii) if the maximum authorized principal amount of the Bonds set forth in Section 1 below does not exceed the Proceeds Requested by at least the amount of any discount, the purchase price to be paid to the County, given the VPSA Purchase Price Objective and market conditions, will be less than the Proceeds Requested; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. Authorization of Bonds and Use of Proceeds. The Board hereby determines that it is advisable to contract a debt and issue and sell its general obligation school bonds in an aggregate principal amount not to exceed $22,000,000 (the "Bonds") for the purpose of ~®~. 1247981.2 037443 RSIND -2- financing certain capital projects for school purposes as described in Exhibit B. The Board hereby authorizes the issuance and sale of the Bonds in the form and upon the terms established pursuant to this Resolution. 2. Sale of the Bonds. It is determined to be in the best interest of the County to accept the offer of VPSA to purchase from the County, and to sell to VPSA, the Bonds at a price, determined by VPSA to be fair and accepted by the Chairman of the Board and the County Administrator, or either of them that is substantially equal to the Proceeds Requested, except that the Bonds may be sold for a purchase price not lower than 95% of the Proceeds Requested if issuing the Bonds in the maximum principal amount authorized by Section 1 of this Resolution is insufficient, given the VPSA Purchase Price Objective and market conditions, to generate an amount of proceeds substantially equal to the Proceeds Requested. The Chairman of the Board, the County Administrator, or either of them and such other officer or officers of the County as either may designate are hereby authorized and directed to enter into a Bond Sale Agreement, dated as of April 12, 2013, with VPSA providing for the sale of the Bonds to VPSA. The agreement shall be in substantially the form submitted to the Board at this meeting, which form is hereby approved (the "Bond Sale Agreement"). 3. Details of the Bonds. The Bonds shall be dated the-date of issuance and delivery of the Bonds; shall be designated "General Obligation School Bonds, Series 2013"; shall bear interest from the date of delivery thereof payable semiannually on each January 15 and July 15 beginning January 15, 2014 (each an "Interest Payment Date"), at the rates established in accordance with Section 4 of this Resolution; and shall mature on July 15 in the years (each a "Principal Payment Date") and in the amounts set forth on Schedule I attached hereto (the "Principal Installments"), subject to the provisions of Section 4 of this Resolution. 4. Interest Rates and Principal Installments. The County Administrator is hereby authorized and directed to accept the interest rates on the Bonds established by VPSA; provided that each interest rate shall be five one-hundredths of one percent (0.05%) over the interest rate to be paid by VPSA for the corresponding principal payment date of the bonds to be issued by VPSA (the "VPSA Bonds"), a portion of the proceeds of which will be used to purchase the Bonds, and provided further that the true interest cost of the Bonds does not exceed six percent (6.00%) per annum. The Interest Payment Dates and the Principal Installments are subject to change at the request of VPSA. The County Administrator is hereby authorized and directed to accept changes in the Interest Payment Dates and the Principal Installments at the request of VPSA; provided that the aggregate principal amount of the Bonds shall not exceed the amount authorized by this Resolution. The execution and delivery of the Bonds as described in Section 8 hereof shall conclusively evidence such interest rates established by VPSA and Interest Payment Dates and the Principal Installments requested by VPSA as having been so accepted as authorized by this Resolution. 5. Form of the Bonds. The Bonds shall be initially in the form of a single, temporary typewritten bond substantially in the form attached hereto as Exhibit A. ~~~~~~ 1247981.2 037443 RSIND -3- 6. Payment; Paying Agent and Bond Registrar. The following provisions shall apply to the Bonds: (a) For as long as VPSA is the registered owner of the Bonds, all payments of principal, premium, if any, and interest on the Bonds shall be made in immediately available funds to VPSA at, or before 11:00 a.m. on the applicable Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption, or if such date is not a business day for Virginia banks or for the Commonwealth of Virginia, then at or before 11:00 a.m. on the business day next succeeding such Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption. (b) All overdue payments of principal and, to the extent permitted by law, interest shall bear interest at the applicable interest rate or rates on the Bonds. (c) U.S. Bank National Association, Virginia, is designated as Bond Registrar and Paying Agent for the Bonds. 7. Prepayment or Redemption. The Principal Installments of the Bonds held by VPSA coming due on or before July 15, 2023, and the definitive Bonds for which the Bonds held by VPSA may be exchanged that mature on or before July 15, 2023, are not subject to prepayment or redemption prior to their stated maturities. The Principal Installments of the Bonds held by VPSA coming due after July 15, 2023, and the definitive bonds for which the Bonds held by VPSA may be exchanged that mature after July 15, 2023, are subject to prepayment or redemption at the option of the County prior to their stated maturities in whole or in part, on any date on or after July 15, 2023, upon payment of the prepayment or redemption prices (expressed as percentages of Principal Installments to be prepaid or the principal amount of the Bonds to be redeemed) set forth below plus accrued interest to the date set for prepayment or redemption: Dates Prices July 15, 2023 through July 14, 2024 101 July 15, 2024 through July 14, 2025 100 %2 July 15, 2025 and thereafter 100 Provided, however, that the Bonds shall not be subject to prepayment or redemption prior to their stated maturities as described above without first obtaining the written consent of VPSA or the registered owner of the Bonds. Notice of any such prepayment or redemption shall be given by the Bond Registrar to the registered owner by registered mail not more than ninety (90) and not less than sixty (60) days before the date fixed for prepayment or redemption. 8. Execution of the Bonds. The Chairman or Vice Chairman and the Clerk or any Deputy Clerk of the Board are authorized and directed to execute and deliver the Bonds and to affix the seal of the County thereto. ~~Q ~'`~ 1247981.2 037443 RSIND -4- 9. Pledge of Full Faith and Credit. For the prompt payment of the principal of, premium, if any, and the interest on the Bonds as the same shall become due, the full faith and credit of the County are hereby irrevocably pledged, and in each year while any of the Bonds shall be outstanding there shall be levied and collected in accordance with law an annual ad valorem tax upon all taxable property in the County subject to local taxation sufficient in amount to provide for the payment of the principal of and premium, if any, and the interest on the Bonds as such principal, premium, if any, and interest shall become due, which tax shall be without limitation as to rate or amount and in addition to all other taxes authorized. to be levied in the County to the extent other funds of the County are not lawfully available and appropriated for such purpose. 10. Use of Proceeds Certificate and Certificate as to Arbitrage. The Chairman of the Board, the County Administrator and such other officer or officers of the County as either may designate are hereby authorized and directed to execute a Certificate as to Arbitrage and a Use of Proceeds Certificate each setting forth the expected use and investment of the proceeds of the Bonds and containing such covenants as may be necessary in order to show compliance with the provisions of the Internal Revenue Code of 1986, as amended (the "Code"), and applicable regulations relating to the exclusion from gross income of interest on the Bonds and on the VPSA Bonds. The Board covenants on behalf of the County that (i) the proceeds from the issuance and sale of the Bonds will be invested and expended as set forth in such Certificate as to Arbitrage and such Use of Proceeds Certificate and that the County shall comply with the other covenants and representations contained therein and (ii) the County shall comply with the provisions of the Code so that interest on the Bonds and on the VPSA Bonds will remain excludable from gross income for Federal income tax purposes. 11. State Non-Arbitrage Program; Proceeds Agreement. The Board hereby determines that it is in the best interests of the County to authorize and direct the County Treasurer to participate in the State Non-Arbitrage Program in connection with the Bonds. The Chairman of the Board, the County Administrator and such officer or officers of the County as either may designate are hereby authorized and directed to execute and deliver a Proceeds Agreement with respect to the deposit and investment of proceeds of the Bonds by and among the County, the other participants in the sale of the VPSA Bonds, VPSA, the investment manager and the depository, substantially in the form submitted to the Board at this meeting, which form is hereby approved. 12. Continuing Disclosure Agreement. The Chairman of the Board, the County Administrator and such other officer or officers of the County as either may designate are hereby authorized and directed to execute a Continuing Disclosure Agreement, as set forth in Appendix F to the Bond Sale Agreement, setting forth the reports and notices to be filed by the County and containing such covenants as may be necessary in order to show compliance with the provisions of the Securities and Exchange Commission Rule 15c2-12, under the Securities Exchange Act of 1934, as amended, and directed to make all filings required by Section 3 of the Bond Sale Agreement should the County be determined by the VPSA to be a MOP (as defined in the Bond Sale Agreement). 1247981.2 037443 RSIND -5- 13. Filing of Resolution. The appropriate officers or agents of the County are hereby authorized and directed to cause a certified copy of this Resolution to be filed with the Circuit Court of the County. 14. Further Actions. The members of the Board and all officers, employees and agents of the County are hereby authorized to take such action as they or any one of them may consider necessary or desirable in connection with the issuance and sale of the Bonds and any such action previously taken is hereby ratified and confirmed. 15. Effective Date. This Resolution shall take effect immediately. Ayes: Nays: 1247981.2 037443 RSIND EXHIBIT A (FORM OF TEMPORARY BOND) NO. TR-1 UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD GENERAL OBLIGATION SCHOOL BOND SERIES 2013 The COUNTY OF CHESTERFIELD, VIRGINIA (the "County"), for value received, hereby acknowledges itself indebted and promises to pay to the VIRGINIA PUBLIC SCHOOL AUTHORITY the principal amount of DOLLARS ($ ), in annual installments in the amounts set forth on Schedule I attached hereto payable on July 15, 2014 and annually on July 15 thereafter to and including July 15, 2033 (each a "Principal Payment Date"), together with interest from the date of this Bond on the unpaid installments, payable semiannually on January 15 and July 15 of each year, commencing on January 15, 2014 (each an "Interest Payment Date"; together with any Principal Payment Date, a "Payment Date"), at the rates per annum set forth on Schedule I attached hereto, subject to prepayment or redemption as hereinafter provided. Both principal of and interest on this Bond are payable in lawful money of the United States of America. For as long as the Virginia Public School Authority is the registered owner of this Bond, U.S. Bank National Association, Richmond, Virginia, as bond registrar (the "Bond Registrar"), shall make all payments of principal, premium, if any, and interest on this Bond, without the presentation or surrender hereof, to the Virginia Public School Authority, in immediately available funds at or before 11:00 a.m. on the applicable Payment Date or date fixed for prepayment or redemption. If a Payment Date or date fixed for prepayment or redemption is not a business day for banks in the Commonwealth of Virginia or for the Commonwealth of Virginia, then the payment of principal, premium, if any, or interest on this Bond shall be made in immediately available funds at or before 11:00 a.m. on the business day next succeeding the scheduled Payment Date or date fixed for prepayment or redemption. Upon receipt by the registered owner of this Bond of said payments of principal, premium, if any, and interest, written acknowledgment of the receipt thereof shall be given promptly to the Bond Registrar, and the County shall be fully discharged of its obligation on this Bond to the extent of the payment so made. Upon final payment, this Bond shall be surrendered to the Bond Registrar for cancellation. The full faith and credit of the County are irrevocably pledged for the payment of the principal of and the premium, if any, and interest on this Bond. The resolution adopted by the Board of Supervisors authorizing the issuance of the Bonds provides, and Section 15.2-2624, Code of Virginia 1950, as amended, requires, that there shall be levied and collected an annual A-1 ~®'~ r rs~a~ 1247981.2 037443 RSIND tax upon all gable property in the County subject to local taxation sufficient to provide for the payment of the principal, premium, if any, and interest on this Bond as the same shall become due which tax shall be without limitation as to rate or amount and shall be in addition to all other taxes authorized to be levied in the County to the extent other funds of the County are not lawfully available and appropriated for such purpose. This Bond is duly authorized and issued in compliance with and pursuant to -the Constitution and laws of the Commonwealth of Virginia, including the Public Finance Act of 1991, Chapter 26, Title 15.2, Code of Virginia 1950, as amended, and resolutions duly adopted by the Board of County Supervisors of the County and the School Board of the County to provide funds for capital projects for school purposes. This Bond may be exchanged without cost, on twenty (20) days written notice from the Virginia Public School Authority, at the office of the Bond Registrar on one or more occasions for one or more temporary bonds or definitive bonds in marketable form and, in any case, in fully registered form, in denominations of $5,000 and whole multiples thereof, and having an equal aggregate principal amount, having principal installments or maturities and bearing interest at rates corresponding to the maturities of and the interest rates on the installments of principal of this Bond then unpaid. This Bond is registered in the name of the Virginia Public School Authority on the books of the County kept by the Bond Registrar, and the transfer of this Bond may be effected by the registered owner of this Bond only upon due execution of an assignment by such registered owner. Upon receipt of such assignment and the surrender of this Bond, the Bond Registrar shall exchange this Bond for definitive Bonds as hereinabove provided, such definitive Bonds to be registered on such registration books in the name of the assignee or assignees named in such assignment. The principal installments of this Bond coming due on or before July 15, 2023 and the definitive Bonds for which this Bond may be exchanged that mature on or before July 15, 2023, are not subject to prepayment or redemption prior to their stated maturities. The principal installments of this Bond coming due after July 15, 2023, and the definitive Bonds for which this Bond may be exchanged that mature after July 15, 2023, are subject to prepayment or redemption at the option of the County prior to their stated maturities in whole or in part, on any date on or after July 15, 2023, upon payment of the prepayment or redemption prices (expressed as percentages of principal installments to be prepaid or the principal amount of the Bonds to be redeemed) set forth below plus accrued interest to the date set for prepayment or redemption: Dates Prices July 15, 2023 through July 14, 2024 101 July 15, 2024 through July 14, 2025 100 %2 July 15, 2025 and thereafter 100 Provided, however, that the Bonds shall not be subject to prepayment or redemption prior to their stated maturities as described above without the prior written consent of the registered owner of the Bonds. Notice of any such prepayment or redemption shall be given by the Bond A-2 1247981.2 037443 RSIND Registrar to the registered owner by registered mail not more than ninety (90) and not less than sixty (60) days before the date fixed for prepayment or redemption. All acts, conditions and things required by the Constitution and laws of the Commonwealth of Virginia to happen, exist or be performed precedent to and in the issuance of this Bond have happened, exist and have been performed in due time, form and manner as so required, and this Bond, together with all other indebtedness of the County, is within every debt and other limit prescribed by the Constitution and laws of the Commonwealth of Virginia. IN WITNESS WHEREOF, the Board of Supervisors of the County of Chesterfield has caused this Bond to be issued in the name of the County of Chesterfield, Virginia, to be signed by its Chairman or Vice Chairman, its seal to be affixed hereto and attested by the signature of its Clerk or any of its Deputy Clerks, and this Bond to be dated , 2013. COUNTY OF CHESTERFIELD, VIRGINIA (SEAL) ATTEST: Clerk, Board of Supervisors of the County of Chesterfield, Virginia Chairman, Board of Supervisors of the County of Chesterfield, Virginia CERTIFICATION OF AUTHENTICATION This Bond is delivered pursuant to the within-mentioned proceedings. U.S. BANK NATIONAL ASSOCIATION, as Bond Registrar and Paying Agent By: Authorized Officer Date of Authentication: , 2013 A-3 ~~~~p~ 1247981.2 037443 RSIND ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto (Please print or typewrite name and address, including zip code, of assignee) PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: the within Bond and irrevocably constitutes and appoints attorney to exchange said Bond for definitive bonds in lieu of which this Bond is issued and to register the transfer of such definitive bonds on the books kept for registration thereof, with full power of substitution in the premises. Dated: Signature Guaranteed: (NOTICE: Signature(s) must be guaranteed by an "eligible guarantor institution" meeting the requirements of the Bond Registrar which requirements will include Membership or participation in STAMP or such other "signature guarantee program" as may be determined by the Bond Registrar in addition to, or in substitution for, STAMP, all in accordance with the Securities Exchange Act of 1934, as amended. Registered Owner (NOTICE: The signature above must correspond with the name of the Registered Owner as it appears on the front of this Bond in every particular, without alteration or change.) A-4 1247981.2 037443 RSIND Principal Payment Date (Ju1~15) 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 SCHEDULEI Principal Installment $ 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 $22,000,000 A-5 Interest Rate ®~Y ~-te'a'-p~ i 1247981.2 037443 RSIND EXHIBIT B Capital Projects for School Purposes To Be Financed From Proceeds of County of Chesterfield, Virginia, General Obligation School Bond, Series 2013 Estimated Estimated Estimated Completion Proiect Phase Cost Useful Life Date Midlothian High School Renovation Design and Construction $12,000,000 25 years Fa112015 Beulah Elementary School Renovation Design and Construction 1,000,000 25 years Fa112015 Heating, Ventilation and Air Conditioning Design and Construction 3,500,000 25 years Fa112015 Grounds Improvements Design and Construction 1,250,000 25 years Fa112015 Other Building Improvements Design and Construction 3,177,000 25 years Fall 2014 Total Requested Financing $20,927,000 B-1 ~~~ b °~7~ 1247981.2 037443 RSIND APPENDIX E to the Bond Sale Agreement RESOLUTION REQUESTING THE BOARD OF SUPERVISORS TO ISSUE GENERAL OBLIGATION SCHOOL BONDS FOR SCHOOL PURPOSES AND CONSENTING TO THE ISSUANCE THEREOF BE IT RESOLVED: The School Boazd of the County of Chesterfield (the "School Board") hereby r) requests, pursuant to Section I5.2-2640 of the Code of Virginia, 1950, as amended {the "Code"), that the Board of Supervisors of the County of Chesterfield issue its general obligation school bonds (the "Bonds' in an aggregate principal amount sufficient to provide $22,000,000 proceeds for the purpose of financing certain capital projects for school purposes and (ii) consents, pursuant to Section 15.2-2638.B{iii) of the Code and Article VII, Section 10(b) of the Constitution of Virginia, to the issuance of the Bonds. 2. Further, the School Board consents to and authorizes an application to the Virginia Public School Authority (the "VPSA") for the purchase of the Bonds by the VPSA as part of its 2013 Spring Pooled Bond Sale. 3. This resolution shall take effect immediately. Members present at the meeting were David S. Wyman, Carrie E. Coyner, Dianne H. Smith, and Thomas J. Doland. Members absent from the meeting were Patricia M. Carpenter. Members voting in favor of the foregoing resolution were: David S. Wyman, Carne E. Coyner, Dianne H. Smith, and Thomas J. Doland. No member voted against the foregoing resolution or abstained from voting. This information certified by the Clerk to the School Board on March 13, 2013. ~4~~ M'" C Q~ ~ Cazol A. Timpano Clerk to the School Boazd ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Chesterfield VPSA 3-27, 4-3 1/lOP -.37in. $288.77 Board of Supervisors NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a pu hearing will be held pursuant to Sect 15.2-2606.A of the Code of Virgi 1950, by the Boazd of Supervisors 1 "Board of Supervisors") of the Cou of Chesterfield, Virginia (the "Count on Wednesday, April 10, 2013, at f P.M., local time, in the County Pu Meeting Room at the Lane B. Ram Administration Building, 9901 Lori Rc at the Intersection of Route 10 and I Road, Chesterfield, Virginia 23832, v respect to the proposed adoption by Boazd of Supervisors of a resolution authorize the County to contract a d and issue its General Obligation Sch Bonds in the principal amount of to exceed $22,000,000 for the purp of financing the costs of vazious cap school improvement projects of and for the County. The members of the public are invited to attend the public hearing and to appear and present their views on the proposed resolution. The full text ofthe proposed resolution is on file in the office of the Clerk of the Board of Supervisors of the County, Room 504, Lane B. Ramsey Administration Building, 9901 Lori Road, Chesterfield, Virginia 23832, and may be examined by all interested persons between the hours of 8:30 A.M. and 5:00 P.M., local time, Monday through Friday. If further information is desired, please contact the Budget Office for the Chesterfield County Public Schools, at (804) 748-1729. The public hearing will be held at a public facility designated to be accessible to persons with disabilities. Any persons with questions on accessibility of the public facility or need for reasonable accommodation should contact Janice B. Blakley, Clerk of the Board of Supervisors, at (804) 748-1200. Persons needing interpreter services for the deaf must notify the Clerk of the Boazd of Supervisors no later than Friday, April 5, 2013. The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 3/27/2013 & 4/03/2013 Sworn to and subscribed before me this ~~`~ day of ~Y~~' l ,2013. C Legal Affiant s ,~ ~ ~,~-._. es T, rooms Jr., I~ ary Public My commission expires: February 29, 2016 Commission I.D. 7182093 ~~ C' ..... ~A_'s "J ,~~;'•NOTARY '• S ~Z ~~;' • PUBLIC ••:`~p • REG # 7182093 ; n ;•MY COMMISSION ; ~ ~ •, EXPIRES ~ _ ; ~~>,~ ••, 2J2912016 •~ ~~~~ ,~~'~.~''EA LTH ~F .~ ~~, '~~ie~~tr~rN, THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. Y.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-75W • Fax: (804) 744-3269 • Email: new,w~a chesterfieldobserveccom • Internet: www.chesterfieldobserver.com CHESTERFIELD COUNTY ~~¢`+~~ BOARD OF SUPERVISORS Page 1 of 1 ~~= 2~ AGENDA ~,.~~! Meeting Date: April 10, 2013 Item Number: 16.C. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of a Fifty-Foot Easement for Streets Within Block A, Otterdale Park Subdivision County Administrator's Comments: County Administrator: Adopt an ordinance to vacate a portion of a 50' easement for streets within Block A, Otterdale Park Subdivision. Summary of Information: Westerleigh FC, LLC has submitted an application requesting the vacation of a portion of a 50' easement for streets across Lots 1-5 and a parcel within Block A, Otterdale Park Subdivision. This request has been reviewed by county staff and Comcast Cablevision. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No ~o~ ~~~ VIIIT~' I~ET+~H PUBLIC HEARItVG: Ordinance to placate a Portion of a Fifth Foot Easement for Streets V~lithin Block A, Otterdale Park Subdivision ~ ~~ ~ f ~r ~ ~ ~ ~~ _ /~, f ~ _ _._ ___ ~ ~'' ---- ~, PUBLIC HEARING: ORDINANCE TO'~ACATE A PORTION OF A ~0' EASEIu1ENT FOR STREETS .~'. t_ _~_._.._. __.__.____ ______._ ``~~. ~. ,,ri= ~ --~~ ~.. ~,,~ Chesterfield County Department of Utilities 1 y t. '. ./,~.~: I hcY - 115.u? tet ':. aq ~'r r„ J ,~'~ .., .. a. b v...., OTTERDALE ROAD (ROUTE 667 - 5Q W W ) P.8.15, PGS. 96 & PRESCRIPTIVE -- - r I ~ 1 I ~q I I ~o I 1 1 1 I l 00$ $$ 1 I ~$h¢ yb~°z2 am I I ti^~~ ~ ~`IRC~{e I I ~~~a I ~`Omo 1 Clgm Ip 1 i I ~$~^ ~Zm°8 gym 1 I I I I I I I I I _--- _1_ --- ~ 370.SC= ---- ---I r----- ~ o ~ ~~~~a~ I °~ l I ~ °°'~~°~m - ~ oSm~ae ~~~py ~SS&0~ - I 1 --- -~~ $ ~- i w ___ I I p ~ I W 4 m ~ I ~~ 4 ci ~m i~al~a~ r oa ~~~ ~~~q<q^~ ;~~, ~y~±~ ~ eq~~ m -j 1~~1 as ~ cmo Jm °~m 1 _ ~ -m- I, m ~ ~.~.,.,.yl sus? 1 __ ~~~~ ~ .. ~ ~m o a 1 y ~' o ~ma --- F [~;44}~} ~Bd> ~ q 4 ~,' ~ ~~ 4 6~ ~ ~ y `z „~~Kx eg eg.. ~tiCbO ~ ~ G O a~ ~&hq`~K~ .j~ t W N m >"ra~ ~ vi ~m 1.~ ~ I~~Cym ~ ~ (!~~> ~ $om~ u z ~ ~ I q d -- 'I ~3q~tgKO 6mp m~ O 1 I ~ oQ~~^^$ 3 O I -^~' ~ - R -_"~ h~ V P N yf ~ vj I ~Iy~OC~~ iW I~ I ma ~(1~ / m I 1 a jp• p I ~NN~O ^3'O 1~ ~~ia ~ m ~" __ _ ~ ~a _--- I ~ ~ ~ _~-_ --- ~'~~ J J ~~~~~ ~ ~ ~s~~N ~ I c3°a~~ ~ ~ I ~' c`~ I ~<o~`OO ~2~' o k ~m~~ia~~ c°s 1 I _!-~ _ ~~ 1~J _-mil I \ ~' \~ ,~^ ~ \ _~~ ~~ ~~ ~- za S o~ m `'.~1'e ~ ~ i ~NW Oa ~ ~3 n i~ma ! 1 s o n 1 c~~~a ~~&~ ~~ o ~ ~~ { Yoh aim =ao >m ~bm J ~ N W~a ~~ ~~~ o, ~w~ ~o ~/1 3o u 2tt n ~ i ~~~ e~~~ I ~g~'a I ~'~s I ~Q~cs ~~~~ ~~}+ ~ o J ~W \ ~ r a 1 I 1 1 $ 8 b ~ ~ ~ ; o ~ z z ~ ~ 7 Z N J 7 ~ ~ 8 ~~~ .~~~^ 8 4~~~~ Fp~~ ~~ Z ~JS 3OO N7 ~~Q~~'~6 z.: ~Nnt F,d No d`o '~ ~ m I~p; z N ~ q ~v :i ~O V~ 8 ~ n ~ ~ ~ 5 ~ ~ b r ~~~~~ w 1 < YourC~,mntunih NrN_q,u/,e~,Srnre /99; P.Q. Bcix 1616. MidlMhian, Vrgtnia 23113 • F'Aane: (8(}11545-7500 • Fax: (8t-117-W-3269 • Email: new;~ichesiertieldobservrr.cam • Intcmel: Nw W.chestertirldotrsrrvercom ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Otterdale Park 3-27, 4-3 1 /20P + .71 in. $231.56 Right of Way The Observer, Inc. TAKE NOTICE 'ihat aln April 10, 2013, at 6:30 p.m. or as soon therea8er u may be heard, the Board of S~apervisora of {~tater6eld County at its regular meethtg place m the public Meeting Roam of Chestufieid County, Vltginia. will consider the following ordinatue far adoption: AN ORDINANCE to vacate portbn of a 50' easrnseat ttservtd fcx streets across Lots i-5, Block A and a parcel within Otterdate Pad(, as shown ost a p~ by f T. Scargent. C.la5., anted 2°f. 1967, in the Ckrk'a Office, Circuit Chesterfula Catmtp, Yirgittia, in Plat Book I5, at Page %. a~rh'nan t~ia att~~the Right o9itr iA cate.cersda virgittia, and tray be eaamltted by alf interested parties bet+veee the hours of 8.30 a.m. and s:oo m., Mottaay through Prlday. The hearing is held at a public faci}iry deatAtud to be accessible to persons wit~t disa6'lities. Any persons with questions on the accessibility of the facility or need for rrasonable accomimodations should contact Janice B, Btakk?; Clerk to the Board, at 748-1200. Persons neeaist int servicta faa the deaf must aot#y theta the Board tw later than April 5, 2013. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 3!27/2013 & x/03/2013 Sworn to and subscribed before me this r -"" ~-t day of -, ~! ~'~ ~ ~ ,2013. Legal Affiant J ~ s T, Grooms Jr., otary Public My commission expires: February 29, 201 G Commission LD. 7182093 (SE:AL,) e,,rt1/11t1~~~,/ ,•' ~ Z G ~ ~ p ~'•,, ' ~S ,.v ;,C~J~!11v51.~ry ~ ~ c~ '. `Xc:~iiES .' Z . •~~ ,ice ~t! _Tt'~ ~Fs~ ~~ TH[S [S NOT A B[LL. PLEASE PAY FROM [NVO[CE. TNANK YOU. CHESTERFIELD COUNTY s~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~, 2 Meeting Date: April 10, 2013 Item Number: 18. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on April 24, 2013, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakle~ Attachments: ^ Yes Title: Clerk to the Board ^ No # ~~°~~.~~