2013-04-10 Agenda
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
CHESTERFIELD, VIRGINIA 23832-0040
DOROTHY JAECKLE
CHAIRMAN
BERMUDA DISTRICT
STEPHEN A. ELSWICK
VICE CHAIRMAN
AGENDA
MATOACA DISTRICT
ARTHUR S. WARREN
CLOVER HILL DISTRICT
JAMES M. HOLLAND
DALE DISTRICT
DANIEL A. GECKER
MIDLOTHIAN DISTRICT
JAMES J.L. STEGMAIER
COUNTY ADMINISTRATOR
3:00 p.m.
DATE: April 10, 2013 PUBLIC MEETING ROOM TIME:
PAGE
1.Approval of Minutes
A.March 11, 2013 Budget Work Session
B.March 13, 2013 Regular Meeting
C.March 20, 2013 Regular Meeting
2. County Administrator's Comments
A.County Administrator’s Report. . . . . . . . . 1
3. Board Member Reports
4. Requests to Postpone Agenda Items and Additions,
Deletions or Changes in the Order of Presentation
5.Resolutions and Special Recognitions
A. Recognizing April 21-27, 2013, as
“Administrative Professionals Week”. . . . . . 5
6.Work Sessions
A.County Administrator’s Proposed FY2014
Budget, the Proposed FY2014 Community
Development Block Grant and HOME
Investment Partnership Annual Plan,
the Proposed FY2014-FY2018 Capital
Improvement Program and the Utility and
Tax Relief for the Elderly and Disabled
Ordinance Changes. . . . . . . . . . . . . . . 7
Board of Supervisors
Agenda
April 10, 2013
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7.Deferred Items
A. Consideration of Amendments to Chapter 19 of the
County Code and Adoption of a Policy Regulating
Alternative Financial Institutions . . . . . . . . . . 8
8.New Business
A.Budget Items
1. Adoption of Ordinance Amendments Relating
to Department of Utilities Fee Changes . . . . . . 14
2. Adoption of Ordinance Establishing the
Annual Tax Levy on Various Classes of Real
Estate and Personal Property . . . . . . . . . . . 19
3. Adoption of the FY2014 Community Development
Block Grant and the HOME Investment
Partnerships Annual Plan . . . . . . . . . . . . . 22
4. Adoption of the FY2014-FY2018 Capital
Improvement Program. . . . . . . . . . . . . . . . 24
5. Adoption of Ordinance Amendments Relating to
Tax Relief for the Elderly and Disabled
Program. . . . . . . . . . . . . . . . . . . . . . 30
6.Adoption of the FY2014 Biennial Financial
Plan . . . . . . . . . . . . . . . . . . . . . . . 33
7. Adoption of Resolution Appropriating Funds
for FY2014 . . . . . . . . . . . . . . . . . . . . 34
8. Authorization to Proceed with the Reams Gordon
Library and Harrowgate Road Fire Station
Projects . . . . . . . . . . . . . . . . . . . . . 44
9.Authorization to Initiate Process of Preparing
for a Meals Tax and Bond Referenda . . . . . . . . 46
B. Consent Items
1.Adoption of Resolutions
a.Recognizing County Employees Upon
Their Retirement
1.Sergeant Wendal R. Peyton, Police
Department . . . . . . . . . . . . . . . . 49
2.Mrs. Beverly Canada, Social Services
Department . . . . . . . . . . . . . . . . 52
b.Recognizing April 2013, as “Child Abuse
Prevention Month” in Chesterfield County . . . 54
c.Recognizing Mr. Connor William Yoke
Upon Attaining the Rank of Eagle Scout . . . . 56
d.Recognizing May 12-18, 2013, as “National
Law Enforcement Week” in Chesterfield
County . . . . . . . . . . . . . . . . . . . . 58
Board of Supervisors
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April 10, 2013
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8.B. Consent Items (continued)
1. Adoption of Resolutions (continued)
e.Recognizing the State Convention of the
IOTA State Organization, The Delta Kappa
Gamma Society International . . . . . . . . . . 60
2. Initiate an Application for Conditional Use
Approval and Conditional Use Planned
Development Approval Relative to a Second
Dwelling Unit on Property Located on Little
Creek Lane. . . . . . . . . . . . . . . . . . . . . 63
3. Consider an Application for the Demolition of
a Designated Historic Structure, the Clarke
Residence, Located on Centralia Road. . . . . . . . 65
4. Conveyance of Easement to Virginia Electric and
Power Company to Serve the Bensley Park Cell
Tower Site. . . . . . . . . . . . . . . . . . . . . 67
5. Requests for Permission
a. From Norman W. Manuel and Caroline B. Manuel
for a Proposed Privacy Fence to Encroach
Within an Eight-Foot Easement Across Lot 5,
Block A, Estridge, Section A. . . . . . . . . . 70
b.From Chesterfield County Public Schools to
Install a Private Water Service and Designate
a Private Easement on County Property to
Serve a Build-A-House Dwelling on Woodpecker
Road. . . . . . . . . . . . . . . . . . . . . . 73
6. Award of Contract for the Elkhardt Tank
Renovation Project. . . . . . . . . . . . . . . . . 76
7.Designation for Right of Way for the Streetscape
Project on Jefferson Davis Highway in the
Vicinity of Falling Creek . . . . . . . . . . . . . 77
8.State Roads Acceptance. . . . . . . . . . . . . . . 80
9.Authorization to Amend the County’s Fiscal
Services Agreement with the Greater Richmond
Convention Center Authority . . . . . . . . . . . . 85
10.Approval of the Chesterfield County Towing
Contract. . . . . . . . . . . . . . . . . . . . . . 88
11.Set Dates for Public Hearings
a.To Consider an Amendment to the FY2013-
FY2018 Secondary Road Construction Six-Year
Plan and Adoption of the FY2014 Secondary
Road Construction Budget. . . . . . . . . . . . 106
b.To Consider an Ordinance Amendment Relating
to Banner Signs . . . . . . . . . . . . . . . . 109
12.Award of Construction Contract to Haley Builders
for Phase II of the Animal Shelter Renovation
Project. . . . . . . . . . . . . . . . . . . . . . 125
Board of Supervisors
Agenda
April 10, 2013
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9. Reports
A. Report on Status of General Fund Balance, Reserve
for Future Capital Projects, District Improvement
Funds and Lease Purchases. . . . . . . . . . . . . . . 127
10. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
11. Dinner at 5 p.m. in Room 502
Evening Session Begins at 6:30 p.m.
12. Invocation
Mr. Allan Carmody, Director of Budget and Management
13. Pledge of Allegiance to the Flag of the United States of America
Eagle Scout William Daniel Polk
14. Resolutions
A.Recognizing Girl Scouts Upon Attaining the Gold
Award. . . . . . . . . . . . . . . . . . . . . . . . . 132
1. Miss Kathryn Laura Bungarden, Bermuda District
2. Miss Hannah Michelle Hartsoe, Bermuda District
3. Miss Alexandra Yvette Valorose, Bermuda District
B.Recognizing Boy Scouts Upon Attaining the Rank
of Eagle Scout . . . . . . . . . . . . . . . . . . . . 134
1. Mr. William Daniel Polk, Midlothian District
2. Mr. Caleb Baker Taylor, Clover Hill District
3. Mr. Brian Andrew Davis, Midlothian District
4. Mr. Michael Scott Klotz, Midlothian District
5. Mr. Thomas Frederick Morley, Midlothian District
6. Mr. Zachary Carter Holten, Bermuda District
15. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
Board of Supervisors
Agenda
April 10, 2013
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16. Public Hearings
A. To Consider Comprehensive Plan Implementation -
Bridge the Gap Ordinance Amendments – Part 1 . . . . . 136
B. To Consider Authorizing the Issuance and Sale of
General Obligation School Bonds to the Virginia
Public School Authority. . . . . . . . . . . . . . . . 166
C. To Consider an Ordinance to Vacate a Portion of
a Fifty-Foot Easement for Streets Within Block A,
Otterdale Park Subdivision . . . . . . . . . . . . . . 180
17. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
18. Adjournment
. . . . . . . . . . . . . . . . . . . . . . . . 183