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03/25/98 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin.q Date: March 25, 1998 Item Number: Subiect: Work session on the County Administrator's FY99 Proposed Budget County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the County Administrator's FY99 Proposed Budget Summary of Information: This time has been set for a work session on the FY99 County Administrator's Proposed Budget. At the February 11 Board meeting, s~aff presented projected revenues for FY99. During the first work seesion at the February 25 Board meeting, the Police Department presented their proposed budget. At the second work session, on March 11, an overview of the FY99 Proposed Budget, information on the Fire Department and information on the School Board Budget was presented. This work session is the last of three work sessions during which staff will present proposed expenditures for FY99. Community Development departments, Human Services departments and Management Services departments will be presented on this date. Preparer: ~-~'~ ~ ~ 1~-5 ~ Rebecca T. Dickson Title: Director, Budget and Management Attachments: Yes 0 Jan-9$ Feb-95 Mar-95 Apr-95 May-95 Jun-95 Jui-9~; Aug-95 Sep-95 0ct-95 Nov-95 Jan-96 Feb-9~ Mar-9~ Apr-9~ May-9¢ Jun-96 Jul-96 Aug-96 Sep-96 Oct-96 Nov-96 Jan-97 Feb-97 Mar-97 Apr-97 May-97 Jul-97 Aug-97 Sep-97 Oct-97 Nov-97 HUMAN SERVICES FISCAL YEAR '98-99 BUDGET PRESENTATION AGE COHORT CHANGES Demographic Trends Portend Growing Older Population: >65 years will grow 27.5% during next 5 years By 2001 largest age cohort will be 40-~t9 Conclusion: get ready for seniors More teenagers but growing at slower pace - 3.9% over next 5 years By 2001:1.0-19 age cohort the second largest group Conclusion: more youth programming Chesterfield- Then and Now Then- 1966 i 92,013 people i 28 New TB cases i 51 Measles cases .arriages Z~.~ivorces ~Z[~82~ live births 0 1o0o And Now- 1995 i 238,185 i 4 new TB Cases i 0 new measles cases varriages orces m'372~-z2 live births I 1MR 3.7/1000 Poverty Estimates 1989 199._.~3 Total Number of Poor Persons 8,944 16,142 Total Percent Poor 4~3% 6.9% Number of Poor Related Children 2,289 3,823 5 to 17 years Percent of Related Children 5 to 17 Poor 6.7% 7.8% Uninsured in Virginia ! 858,000 People ! 19% less than 17 years old ! 32% age 18-29 m 46% age 30-64 m 3% 65 and above Uninsured in Virginia 22% in household < $ lO,O00/year 29% in household $10,000- $ 20,000 18% in households $ 20,000- $ 30,000 19% in households $ 30,000- $ 50,000 :L2% in households > $ 50,000 Risk Factors Conclusions I Medicaid population Iow 4% ! Low Poverty rate 4.3% I Unemployment Rate Iow 2.9% I Teenage Pregnancy rate 27/1000 births ! :Infant mortality Iow I Protection of Natural Resources I Nutrition Education I 4-H/Youth I Consumer Education I Agriculture/Horticulture I Recycling & Litter Education I Pesticide Education & Certification COOP. EXTENSION Cost of COOPERATIVE EXTENSION Customer Satisfaction Survey Pro. pt Able to Response Help COOP. EXTENSION Capita Served Der FTE ::':':~i~'/~'~ ,. - ~' 45,000. 40,000. 35,000. 30,000. 25,000. 20,000. Arlington ChesterfieldJam.s City Limited English Speaking Program Dupont Square ! Community-based learning center ! Collaborative project involving; community groups, county departments, civic groups, VCU, UR, church groups, school system ! Linkage between at-risk clientele and county services Health Department Tncrease immunizations and vaccinations Prenatal, well-baby, children's health care, dental clinics, women & infant home and health visitation and prescriptions Reduce spread of communicable diseases food safety water and septic permit programs Teenage Pregnancy Rates (per 1,000 females) ,::~i~,,~ ~ ,,,. ~ ~' ',. ~-'". ~; _..~ '.~ ..... lB Chesterfield · Colonial Heights · Powhatan I INFANT MORTALITY RATE CHESTERFIELD COUNTY "~]11111.. I I · 411111111.1 I I ,~11111111,11! o!l. lrllll!l,l, ll.I Chesterfield's 1996 rote was 7.3 dea~s/1000 live births The State rote was 7.6 deaths per 1000 live births Infant Mortality Rate (IMR) is often used a~ a community health indicator Food Establishments Chesterfield County 572586595 ti 45247t 498526 I I I 4 inspectors 1 supervisor Unit also handles animal bites and general complaints Each inspector now carries 149 establishments Septic Tank. Well Applications · :..,~ ~~..z~2~ ~ ..... ~_ ...., 1994 1995 1996 1997 Eachapplicafionrequi~s3-4v~i~ Environmental Health 1,508 Septic/Well Applications 1,809 Restaurant :Inspections (Fu,) 876 Animal Bites FY1997 HEALTH DEPARTMENT Families First Program I Coalition of public agencies, hospitals, civic groups, health and human service providers and citizens I family health care and development I parenting knowledge and skills I life and coping skills I family and home environment I parent-child interaction I community resources and social support HEALTH DEPARTMENT I 28,335 office visits I 1,471 home visits ! 25:1 communicable disease investigations I 24,342 immunizations ! 878 animal bites ! 1322 restaurant inspections ! 1747 septic and well evaluations School Health Services ! 2,546 hepatitis B shots to children in school ! 3,698 individual health assessments ! 20,286 consultations with parents and staff ! 4,358 head lice screenings ! 2,074 flu shots to staff ! 1,801 blood pressure checks ! 81,729 contacts overall HEALTH DEPARTMENT Challenges ! Providing timely and accurate information: I Chesterfield residents want to be informed ! Emerging communicable diseases, staying on top of the old ones: I A growing diverse population creates new challenges ! Changing environmental concerns: I Citizen concerned about increasingly complex issues ! Reduction of chronic disease burden: I Keeping the baby-boomer population healthy as they age up HEALTH DEPARTMENT Challenges Master the use of TQI Implement VISIONS Become adept at using data and technology Learn how to develop and sustain community relationships Provide the highest quality medical services Use what we've learned to determine what is necessary and then stay focussed on it. Environmental Health Concems ! What all citizens have in common ! Goes beyond food service, drinking water and food service safety ! Occupies increasing amounts of staff time ! :Indoor air quality concerns increasing Unmet Needs · ~I~ '--~, ~, ....... ~ ! Epidemiologist I Address information and analysis needs I $ 52,000 (includes $ 3,300 one time costs) ! Environmental Health Specialist I Will improve inspector presence in food establishments I $ 55,400 (includes $15,600 one time costs) Challenges SCHIP- 72,000 new insured children Preserving the safety net of personal services Emerging communicable diseases Changing environmental concerns Reduction of chronic disease burden Providing timely and accurate information JUVENILE DETENTION m NUMBER 1 ISSUE: HANDLING OVERCROWDING FOR NEXT 2 YEARS I DIVERSION PROGRAMS HAVE WORKED WELL FOR PAST 2 YEARS... I AWAITING CIP FUNDS TO EXPAND IN THE INTERIM WILL EXPLORE LEASING RESIDENTIAL SPACE FOR LESS SECURE DETAINEES - REPORT BACK IN JUNE. JUVENILE DETENTION t990 1991 1992 t993 1994 1995 1996 1997 Calendar Year (1 g97 through No~rt~e0 JUVENILE DETENTION II1,1 LIBRARIES ! Mission: to bring people and information together in a cost effective manner... ! Circulation up 14.7 % from 96 to 97 ! 73% of county residents have cards! ! 98,317 attended library programs... Sharon Clark, Employee of the Year. Library Circulation i ....... ~,I I I I I I I I I I Dawn Swanson - 20 years Libraries - Add-Backs ! To use offsetting library revenues to fund library materials, supplies and equipment ! To update young readers collection ~ $804,200 Young Reader Collection Libraries 2000 - Looking Ahead ! Replacement branches I La Prade I Chester ! Technology I Major improvements to accessing information and collections Friends of the Library 034 COMMUNITY SERVICES ! Accredited ! Focus on outcomes, satisfaction and efficiency through TQI I 95% Customer Satisfaction I 88% Consumers Improved Functioning I Reduced Outpatient Waiting Time by 77% since FY94 I Increased Fee Revenue 25% in FY97 CSB - Critical Issues ~, ~~u~....~ ,....~ ...... :~ Increased demand Aging caregivers Facility downsizing Categorical funding Potential legislative changes Technological advances CSB - Revenue Trends 12JI 11.il JJJ J'~JJ FTll J~JJ J~JJ J~J. rJJJ J~JJ Jr'TI] J~jj CSB - MR Residential CSB - Immediate Needs Critical Add - backs I 1/2 FTE Psychiatrist: $ 54,500 I Day Support Supervisor: $ 45,400 I lUlH/HR Group Home: $106,800 CSB - Demand Indicators FY94 FY97 Calls to Intake 3791 4792 New Cases 1941 2593 Psychiatry Caseload 622 841 Outpatient Cases 977 1248 Substance Abuse Cases 880 1397 Seriously Mentally Ill 442 545 Cases CASELOADS SIZE PER FTE Current Seriously Mentally Ill 74 50 P~ehint~st 336 250 Recommended % Inc. 26% 33% 35% 28% 59% 23% CSB - TQI: Outcome · :.CSB emphasis on the use of data in management decisions ¢.CSB Budget Goals and Objectives' role in our outcome management system ¢*CSB continuous improvement journey is incomplete Parks and Recreation ,0 Community Park/ Athletic Complex 0 Special Purpose Park/ Conservation Area ~'~ Undeveloped Parks O37 Total Facilities Maintained FY95 - FY98 650- 619 594 606 600- 550 500 FY95 FY96 FY97 FY98 Total Registration/Reservation Transactions Processed t3,000 t t,000 9,000 7,000 5,000 3,000 8,298 8,443 11,400 FY95 FY96 FY97 FY98 FY99 Park Visitors 3,750~000 3,500~000 3~059~99t 3,250,000 2,897,298 ~ 3,000,000 2,?50,000 2,500,000 2,250,000 FY94 FY95 FY96 FY97 PARKS AND RECREATION ADD BACK REQUESTS... t. New Facilities Clover Hill Complex, Phase II $ 40,000 Falling Creek Linear Park $12,200 Skateboard Areas $ 8,300 Lowers Soccer Park (Partial Year) $ 5,000 Prior Commitrllebts Dutch Oap/HenHcus $ 28~900 Landscape [mprovemeflts- Davis/ProvidenceS 2,000 Security Lights - EttdcldMatoaca Parka $ 5,000 Walls Gym $ 8~200 Coalfield Lease $ 5~400 Total AddHlonal Funding Request $ t 10,000* * budget funded SE0,000 of these items PARKS AND RECREATION ADD BACK REQUESTS 2. Replacement Capital Equipment Parks Division $ t63,ooo School Maintenance (rec'd by CPS) $ t 20,000 PARKS AND RECREATION SAFETY ISSUES 3. Safety Training Program Safety Tralnl.g Coordinator (Full-time funding) $ t t,400 - Safety training for staff - Intarpraflng OSHA regulations Safety Program Issue $ 5t,400 - Inspections and tsstlng - Purchase of safety equipment - Safety classas Total Additional Funding Request $ 62,g00 JUVENILE COURT SERVICES Intake Dlsposmon of Criminal Comp~lnta TwitCh Dlstrlot Court 8ervl=e JUVENILE COURT SERVICES Service Demand vs. Staffing in Juvenile Probation 150 14~+ FY91 F'(~2 FY93 FYi4 FY95 F'f96 FY97 FY98 ~ pliance JUVENILE COURT SERVICES Community Service 1~5 1996 1~7 SOCIAL SERVICES 358 Welfare Reform customers employed I Regional involvement in: I GRTC Van Transportation Initiative I Greater Richmond Employment Assistance Team I Model Job Readiness Program SOCIAL SERVICES I $198,607 in Title IV-E of the Social Security Act (federal) revenues secured (FY 98) I Independent Uving I Foster Parent Training I Adoption ! 20% increase in Fraud collections (Temporary Assistance to Needy Families (TANF) and Food Stamps) I from $108,503 in FY96 I to $128,853 in FY 97 SOCIAL SERVICES ! Initiation of Partners in Prevention project I Family resource center in Meadowdale library ! Families First - Private/Public Partnership I Intensive prevention services to 27 families (Nov 96 - Dec 97) SOCIAL SERVICES Development of .lob Readiness training (with federal funds) for teenage foster care children 36% decrease in TANF cases I From 1,378 in FY 96 I To 877 in Dec 97 SOCIAL SERVICES I Continuing integration of Total Quality including: I Quality Council I Process Action Teams I Strategic Planning Process I Customer Survey SOCIAL SERVICES ! Completion of 912 child protective service investigations ! 32% increase in average number of children receiving day care ! Completion of 312 nursing home pre-screenings I resulting in $1,700 revenue SOCIAL SERVICES ! Continued impact of unfunded mandates I Medicaid Eligibility Process I Child Protective Service regulations Chesterfield Medicaid t990- t991- t992- 1993- 1994- 1995- 1996- 91 92 93 94 95 96 97 Percent of Cases Processed Timely j~ ........ = 8O 6O 4O 2O Chesterfield Child Protective Service 1990- 1991- 1992- 1993- 1994- t995- 1996- 9t 92 93 94 95 96 97 SOCIAL SERVICES I Increased cost of placements for foster care children I 46% Increase I Average monthly foster care caseload: I FY 96 - 129 I FY 97 - ~.49 I Diversionary assist~nce offered to families to prevent youth coming into foster care Foster Care Expenditures (includes IVE and CSA for Chesterfield and Colonial Heights) $2,000,000 $1,000,000 $t~000w000 $500,000 $0 1992- 1993- 1094- 1995- 1000- 93 04 05 90 97 SOCIAL SERVICES NEEDS Position Eligibility Workers (2) Elig. Principal Clerical Aide CPS Senior Social Worker FC Senior Eligibility Worker Elig. Principal Clerical Aide Admin. Funding Request $33,900 $25,022 $42,091 $19,300 $25,022 SOCIAL SERVICES UNKNOWNS I Impact of Proposed Legislation I Children's Health Initiative I Child Protective Services I Comprehensive Services Act Youth Group Home I Average stay is decreasing,...70 day average I Number served increasing .... ! Serves primarily post- dispositional youth who need transition services and special programs. ! Also provides residential services to pre- dispositional youths. YOUTH GROUP HOME Community Corrections Services FY97 Highlights ! Community Corrections offenders provided over 58,000 community service hours - 11,821 of these hours were provided to Chesterfield County (5.7 FTEs) ! 84% of offenders successfully completed their local probation requirements. Critical Key Issues for Community Corrections and Pretrial Services I Day Reporting Center ($315,500) funded in budget,,, I Funding Pretrial Senior Case Manager position (included in budget) I Continued funding of MH/MR Substance Abuse Specialist position partnering with Community Corrections (included in budget) COMM. CORRECTIONS Pretrial Cases Diverted '/Il 416 18! FVIst FYI4 FVli FYI! COMM. CORRECTIONS Pretrial Interview Conducted FYI! FTI4 FYIJ ~YII FYI'/ Cost of Offender Services in Chesterfield 141.11 111.11 111.11 $~I.1! $1LII SLII HISTORIC CHESTERFIELD I Eppington: I Lead abatement problem has closed facility I cost approximately $100,000 I Access Road/Restrooms/Parking I Foundation needs to become active I Henricus I Phase I! Visitor Center ready to go but short approximately $200,000 in private funds HISTORIC CHESTERFIELD '~' ~~~ ~' --~" 'L:.., I Henricus: General Assembly will provide $100,000 for operating next 2 years I Hendcus: Palisades Fencing Project needs $313,000 I Chesterfield Historic Society 1917 Courthouse Restoration underway $75,000 Castlewood Parking and access road underway $75,000 Nagnolia Grange structural repairs complete. HISTORIC CHESTERFIELD ! Will b~jin joint marketing program... ! School/education programs need help,,, ! 250th anniversary begins May 25, 1999 COMPREHENSIVE ~ SERVICES ! Began .luly 1, 1993, by General Assembly ! Provides care and therapeutic services to juveniles and families with emotional or behavioral difficulties ! Receives referrals from Public Special Education, .luvenile Probation and Social Services I :[nterjurisdictional with Colonial Heights rehensive Services ! Provided services for 289 youth in FY97 ! Purchase of services totaled $2,900,000 out of an allocation of $3,170,000 ! Average cost per client $8,600 (State average is $10,900 ). Comprehensive Service ~s~ I-,,i-r. el lelerrlls FYI4 FYIi FYII F717 FYII ~n~prehensive Services blllilar~11663-1111 SLIII,IIIJI $~,ill,lllJl $2,111JllJI $1~II,IILII STIII,IIIJI $1JI Comprehensive-~ervices TYlIIS If Placements m FlStlr hrl · lldill~ll l #lHiddladal Comprehensive Services · .~~~._ ~ ~ I Challenges I Increasing numbers of dysfunctional families and children, due to behavioral, emotional disturbance, and substance abuse problems. I State mandated Utilization Hanagement procedures require more Administrative and Departmental Staff time. I County Therapeutic Group Homes for chronically ill and disordered juvenile I Use of Nedicaid Funds - transition issues. Comprehensive Services Expenditures 199:3-1998 · Total DollarsLocal Dollar. · F¥O7 [] FYg"TD YOUTH SERVICES int~ i~,=~,'~ N-,~ of tf~ r~gi(~l Cotmtr~4y ~olldxr~e Fa' Ya~th i~tic~ Delinquency Related Intakes per 1 ,(300 youth, age 12-17 160- 140- 120- 100- 40- 20~ 0 1993 1994 1995 [] Chester~ld· Hendco · PJchmond · Virginla CAPITAL AREA AGENCY ON AGING PROGRAMS == Capital Area Training Consortium Chesten~eld County - Training Participants July I 1996 - January 1. 1998 62% Total In Training ......................................... 691 ABE/GED ..................................................... 429 Pre-Employment ............................................. 43 ~rkE)q)e;Hence ............................................. 96 on-the-Job Training .......................................... 9 Vocational Skills Trainings ................................. 92 Students Through Alternative Routes .................. 22 Capital Area Training Consortium Chesterfield County - Job Search Participants July 1,1996 -~January.l, 1998 ..... Total Enrolled In Job Search 74% T~tal Enrolled In Job Search ...................... 188 Entered Employment ............................ 140 Still Involved in Job Search ...................... 48 T~ad AFI~ Enr~l~d In Job ~ ............. 27 Enmr~J Enlp~yme~_ ......................... 13 Capital Area Training Consortium Chesterfield County - Economically Disadvantaged Clients July 1 1996 - Janua,~y !,.1998 ~..~..... ___ 40% 33% Total Economic Disadvantaged ...................... 239 AFDC/'rANF & Food Stamps ................................79 Food Stamps Only .............................................. 64 Others Below Po~erty Level .................................. 96 Capital Area Training Consortium Chesterfield County - Expenditures Chesterfield Contrt u on $133,600 JTPA Funds $740,572 Total Funds Spent For Services In Chesterfl®ld $874,172 Total Number of Residents Receiving Services 863 Capital Area Training Consortium Services To Chesterfield County Business 1998 HUMAN SERVICES AFFILIATED AGENCIES ! Capital Area Agency on Aging requested $23,056/recommended $16,200 ! Capital Area Training Consortium requested and recommended $61,800 ! Central Virginia Health Planning requested $29,112/recommended $10,000 ! Central Virginia ]:ndependent Living requested $45,791/recommended $25,000, Independent Living Center ADD-BACKS - HUMAN SERVICES 05? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 25, 1998 Item Number: 8.^.1. Subject: Appointment of County Representative to the Board of Directors for the Central Virginia Waste Management Authority (CVWMA) Counb/Administrator's Comments: County Administrator: Board Action Requested: Request the Board to appoint a new alternate member to the Central Virginia Waste Management Authority (CVWMA). Summary of Information: Mr. Howard Heltman has been hired to fill the vacant Assistant Solid Waste Manager's position within the Department of General Services and will serve the remaining portion of the previous Assistant Solid Waste Manager's appointment. Historically, the County has appointed staff as alternates to the Board of Directors due to the County's extensive involvement with the various authority programs. Mr. Heltman will be the alternate for Mr. Robert Dunn, past President of the Central Virginia Waste Management Authority (CVWMA), and his appointment will expire December 31, 1999. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board Members present. Nominees are voted on in the order in which they are nominated. Preparer: Attaohments: Yes No Title: Director of General Services BOARD OF SUPERVISORS RENNY BUSH HUMPHREY CHAIRMAN MATOACA DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, Iil BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 LANE B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: FROM: The Honorable Members of the Board of Supervisors Lane B. Ramsey, County Administrator ~ DATE: March 12, 1998 SUBJECT: Appointment of Howard Heltman as an Alternate Member of the Central Virginia Waste Management Authority (CVWMA) Board of Directors The Board of Supervisors appoints three (3) primary and three (3) alternate members to the Central Virginia Waste Management Authority (CVWMA) Board of Directors. Mr. Evans, who was an alternate to the Board, is no longer working for Chesterfield County. Mr. Heltman has been hired to fill the vacant position of Assistant Solid Waste Manager and one of the duties of that position is to serve as an alternate to the Central Virginia Waste Management Authority (CVWMA) Board of Directors. Mr. Heltman will serve the remaining portion of the previous Assistant Solid Waste Manager's appointment. Providing a FIRST CHOICE community through excellence in public service. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 25, 1998 Item Number: $. A. 2. Subject: Nomination/Appointment to the Camp Baker Management Board County_ Administrator's Comments; County Administrator: Board Action Requested: Nominate/appoint one member to serve on the Camp Baker Management Board. Summary_ of Information: The Camp Baker Management Board has the responsibility of overseeing and monitoring the operation of Camp Baker. One of the members' 3-year term is due to expire on April 30, 1998. Mr. Warren concurs with this re-appointment. Name Mr. Vince Burgess Representing Clover Hill District Action Requested Re-appoint The term would be effective May 1, 1998 and expire April 30, 2001. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparer: ~(Dy~L~'~_..~ Title: Director, Parks and Recreation Michael S."~'6I~en- ~'~ Attachments: ---~ Yes No Meeting Date: March 25, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 19 9 8 Item Number: Page 1 of 2 8.A.3. Subject: Nomination/Appointment to the Community Criminal Justice Board (CCJB) County Administrator's Comments: CountyAdministrator:~ BoardAction Requested: It is requested the Chesterfield Board of Supervisors appoint the £ollowing nominee(s) to the Community Criminal Justice Board (CCJB). Summary of Information: At the June 14, 1995 meeting, the Board adopted a Resolution entitled Joint Resolution Providing For The Implementation of the Comprehensive Community Corrections Act (CCCA) and the Pretrial Services Act (PSA); Establishment of the Chesterfield County and City o£ Colonial Heights Community Criminal Justice Board; and Provision for Joint Exercise of Powers. The resolution designated the membership by position, according to the Code of Virginia. In a multijurisdictional board, each locality must mutually agree upon the appointments to the Board. The (CCJB) Executive Committee recommends the following nominee(s) to fill the remainder of two year term(s) which end June 30, 1998. It is recommended James C. Minetree, Principal of Falling Creek Middle School, who resides at 4424 Adelaide Avenue, Richmond, Virginia 23234, Dale District, telephone (743-3645) be appointed to fill an educational vacadcy due to the resignation of Ms. Dorothy Herrington. Preparer: ~ /--']~~/~~eputy County Administrator Bradford S. Hammer Yes ~-~ No Attachments: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) It is recommended Sheriff Wave B. Tench, III be appointed to fill the Colonial Heights Sheriff vacancy due to the recent election. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the board members present. Nominees are voted on in the order in which are nominated. [~OARD OF SUPERVISORS HARRY G. DANIEL, CHAIRMAN DALE DISTRICT ARTHUR S. WARREN, VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, Ill BERMUDA DISTRICT RENNY B. HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 LANE B. RAMSEY COUNTY ADMINISTRATOR TO: The Honorable Members of the Board of Supervisors FROM: Lane B. Ramsey, County Administrator DATE: March 17, 1998 SUBJECT: Community Criminal Justice Board (CCJB) The Executive Committee of the Community Criminal Justice Board has recommended the following persons for your consideration as at large replacements for Dorothy Herrington and Sheriff Walter Heath. Ms. Herrington served as the Educational representative and Walter Health served as the Colonial Heights Sheriff. James C. Minetree, Principal of Falling Creek Middle School, resides at 4424 Adelaide Avenue, Richmond, Virginia 23234, Dale District, telephone (743-3645). Mr. Minetree has expressed an interest and willingness to serve if he is appointed. Wave B. Tench, III, Colonial Heights Sheriff, has expressed an interest in serving if he is appointed. These nominees will also be reviewed by Colonial Heights City Council since appointments must be approved by both localities. Providing a FIRST CHOICE community through exc'ellence in public service. CHESTERFIELD COUNT ~ BOARD OF SUPERVISORS AGENDA Page 1 of 5 Meeting Date: March 25, 1998 Item Number: SubjeCt: Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of Streetlight Installations in the Bermuda and Dale Districts and reports streeflight requests that have been approved since the last time streetlight approvals were presented to thc Board. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75 % of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Preparer:~'~,~. ~ ~/~. Richard M.~lfish, P.xE. Attachments: Yes No Title: Director, Environmental Engineering CHESTERFIELD COUNi _ BOARD OF SUPERVISORS AGENDA Page 2 of 5 Summary_ of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds for the strectlightinstallation. If the expenditure is approved, staff authorizes Virginia Power to install the strectlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. BERMUDA DISTRICT: * Tipton Court and Tipton Street, vicinity of 2800 Tipton Street Cost to install light: $ 523.90 * Chester Road and Hamlin Creek Parkway Cost to install light: $ 2,117.02 * Bradley Bridge Road and Glebe Point Road Cost to install light: $ 483.82 * Howler Line Drive and Woods Edge Road Cost to install light: $129.63 * Walthall Creek Drive and Woods Edge Road Cost to install light: $129.63 * Clear Springs Circle, in the cul-de-sac Cost to install light: $ 753.37 * Wood Duck Lane, in the cul-de-sac Cost to install light: $ 601.31 * Hidden Valley Road and South Chester Road Cost to install light: $186.83 * Rockridge Road and Chipstead Road Cost to install light: $ 551.99 CONTINUED NEXT PAGE ~ CHESTERFIELD COUNI BOARD OF SUPERVISORS AGENDA Page 3 of 5 Summary of Information: (Continued) BERMUDA DISTRICT: (Continued) * Birchleaf Road and Millwood Road Cost to install light: $ 785.45 * Cresthill Road and Hidden Valley Road Cost to install light: $ 986.81 Bermuda Streetlight Funds Requested Balance Forward Expenditure $38,177 $524 $2,117 $484 $130 $130 $753 $601 $187 $552 $785 $987 DALE DISTRICT: * Old Lane, vicinity of 4520 Cost to install light: $ 334.62 Effective Remaining Balance $37,653 $35,536 $35,052 $34,923 $34,793 $34,040 $33,438 $33,251 $32,700 $31,914 $30,927 CONTINUED NEXT PAGE STREETLIGHT REQUEST I# CHESTERFIELD COUNTk BOARD OF SUPERVISORS AGENDA Page 4 of 5 Summary of Information: (Continued) DALE DISTRICT: (Continued) Dale Streetlight Funds Balance Forward $17,492 Requested Expenditure Effective Remaining Balance $335 $17,157 Administratively Approved Streetlights: Since the February 25, 1988, Board of Supervisors meeting, streetlights were administratively approved at the following locations upon staff determination of a qualifying petition and receipt of a 'zero cost' estimate from Virginia Power: BERMUDA DISTRICT: Lewis Road, vicinity of 12913 Lewis Road, vicinity of 13200 Lewis Road, vicinity of 13007 Lewis Road, vicinity of 13001 Fieldwood Road and Lewis Road Pauline Drive, vicinity of 16203/16205 Pauline Drive, vicinity of 16207/1620 Lucia Drive and South Street Kriserin Circle, vicinity of 10802/10804 Elm Street and Tarris Lane Location Old Hundred Road and West Hundred Road Chester Road and Kingsland Road South Street and Tipton Street, vicinity of 2908 Edgewood Drive, vicinity of 15906 Jefferson Davis Highway, Entrance to Greenleigh Park Curtis Street, vicinity of 3901 Cougar Trail and Harrowgate Road Petersburg Street, vicinity of 12437 Cherry Street and Tarris Lane CLOVER HILL DISTRICT: Entrance to Manchester High School Location CONTINUED NEXT PAGE CHESTERFIELD COUNT~ BOARD OF SUPERVISORS AGENDA Page 5 of 5 Summary of Information: (Continued) Administratively Approved Streetlights (Continued): DALE DISTRICT; North Chesterwood Drive, vicinity of 5623 North Chesterwood Drive, vicinity of 5641 North Chesterwood Drive, vicinity of 5605 North Chesterwood Drive, vicinity of 5617 Location Keddleston Avenue and Stanley Drive Belmom Road and Sue Jean Drive Caldwell Avenue, vicinity of 4813 Caldwell Avenue, vicinity of 4811 MATOACA DISTRICT: Hickory Road, vicinity of 4121 Orange Hill Avenue near Randolph Street Location North Street, vicinity of 3409 STREETLIGHT REQUEST Bermuda District Request Received: Estimate Received: January 5, 1998 March 3, 1998 Estimate Requested: Days Estimate Outstanding: January 6, 1998 55 NAME OF REQUESTOR: ADDRESS: PHONE: COST TO INSTALL STREETLIGHT: $ 523.90 Donald R. Dickens 2714 Tipton Street Colonial Heights, VA 23834 526-0648 REQUEST IS LOCATED AT THE INTERSECTION OF: Intersection of Tipton Court and Tipton Street, in the vicinity of 2800 Tipton Street REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION: Qualified VEHICLES PER DAY: Qualified PETITION: Qualified REQUESTOR OR STAFF COMMENTS: Requestor states: "We have 42 homes in our development, approximately 90% of the residents have 2-3 small children or pets. We are in hopes that with a streetlight it will make us all feel safer and a little more secure. Crime and violence seems to be the way of the world today, we just want to make it a little better. "Our first priority is to have a streetlight on Tipton Street, at 2800, which is the first house in our development. This would give our school children right walking to the bus stop located at 15909 Hill Street, one block from the entrance to our development. The placement of the streetlight we are requesting would benefit all our school children walking to the bus stop prior to daylight hours. "Our development is fairly new, 6-7 years old- all the homes are very well kept. We just would like to do what we can to keep it that way and safe. Our help is very much appreciated." 3'treet Light Request Map March 25, 1998 TI~ map is a copyrighted product of ~ ~ Comfy ~15 O~c~. Street Light Legend existing light requested light 1 ' = ?21.31f~t This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. STREETLIGHT REQUEST Bermuda District Request Received: Estimate Received: March 23, 1993 March 3, 1998 Estimate Requested: Days Estimate Outstanding: March 25, 1993 1813 NAME OF REQUESTOR: ADDRESS: PHONE: COST TO INSTALL STREETLIGHT: $ 2,117.02 JRD Enterprises 47100 Community Plaza # 165 Sterling, VA 20164 54O-8750 REQUEST IS LOCATED AT THE INTERSECTION OF: Intersection of Chester ROad and Hamlin Creek Parkway REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Qualified Commercial Intersection, no residents within 200 feet REQUESTOR OR STAFF COMMENTS: Staff notes that this request is from the managing agent for the Old Centralia Crossing Shopping Center. It is in response to complaints they have received from patrons that this intersection, the shopping center's entrance, is perceived to be hazardous at night due to a lack of lighting. Street Light Request Map March 25, 1998 FAR~ F I ELD DR TI~ ~ap i~ a co~righted prod~t of Street Light Legend ~ exaang light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. 1 ' = 721.31 feet Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. STREETLIGHT REQUEST Bermuda District Request Received: Estimate Received: August 23, 1996 March 13, 1998 Estimate Requested: Days Estimate Outstanding: August 30, 1996 56O NAME OF REQUESTOR: ADDRESS: PHONE: COST TO INSTALL STREETLIGHT: $ 483.22 Paulette DeMary 6501 Glebe Point Road Chesterfield, VA 23838 796-7890 REQUEST IS LOCATED AT THE INTERSECTION OF: Intersection of Bradley Bridge Road and Glebe Point Road REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION: Qualified VEHICLES PER DAY: Qualified PETITION: Qualified REQUESTOR OR STAFF COMMENTS: Requestor states: "This is the only entrance/exit for this subdivision. When night falls and you have guests coming to visit, they are not able to see the subdivision entrance, passing it by without having anywhere to safely turnaround until they reach Woodpecker Road, and then double back to where they likely miss the turn again. In case of emergency, firemen and para- medics would have the same problem which could become a life or death matter." Street Light Request Map March 25, 1998 rrd~ rna~ i~ a col~yrighted l~rod~t of the Che~ ¢~mty Gt$ O~ce, Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 7.21.31 STREETLIGHT REQUEST Bermuda District Request Received: Estimate Received: October 17, 1997 March 13, 1998 Estimate Requested: Days Estimate Outstanding: October 17, 1997 147 NAME OF REQUESTOR: ADDRESS: PHONE: COST TO UPGRADE STREETLIGHT: $129.63 Sidney Aron, Secretary Walthall Creek Homeowners Association 1508 Clear Springs Lane Colonial Heights, VA 23834 530-5174 REQUEST IS LOCATED AT THE INTERSECTION OF: Intersection of Howeltt Line Drive and Woods Edge Road, upgrade to 14000 lumen REQUEST IS NOT AT AN INTERSECTION, REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Qualified Not Required, existing light upgrade REQUESTOR OR STAFF COMMENTS: Staff notes that that the requestor has asked that the existing streetlight at this location be upgraded from 8000 lumens to 14000 lumens to increase visibility at the subdivision entrance. 3~treet Light Request Map March 25, 1998 map is a copyrighted product of Street Light Legend i-i~ existing light ~ requested light 1 ' = 7.21.31 This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the ChesterfieM County Environmental Engineering Department. STREETLIGHT REQUEST Bermuda District Request Received: Estimate Received: October 17, 1997 March 13, 1998 Estimate Requested: Days Estimate Outstanding: October 17, 1997 147 NAME OF REQUESTOR: ADDRESS: PHONE: COST TO UPGRADE STREETLIGHT: $129.63 Sidney Aron, Secretary Walthall Creek Homeowners Association 1508 Clear Springs Lane Colonial Heights, VA 23834 530-5174 REQUEST IS LOCATED AT THE INTERSECTION OF: Intersection of Walthall Creek Drive and Woods Edge Road, upgrade to 14000 lumen REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Qualified Not Required, existing light upgrade REQUESTOR OR STAFF COMMENTS: Staff notes that that the requestor has asked that the existing streetlight at this location be upgraded from 8000 lumens to 14000 lumens to increase visibility at the subdivision entrance. ~95 STREETLIGHT REQUEST Bermuda District Request Received: Estimate Received: April 9, 1997 March 13, 1998 Estimate Requested: Days Estimate Outstanding: April 9, 1997 338 NAME OF REQUESTOR: ADDRESS: COST INSTALL STREETLIGHT: $ 753.37 Sidney Aron, Secretary Walthall Creek Homeowners Association 1508 Clear Springs Lane Colonial Heights, VA 23834 PHONE: 530-5174 REQUEST IS LOCATED AT THE INTERSECTION OF: ~-~ REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Clear Springs Circle, in the cul-de-sac POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Not Qualified, Location not and intersection Not Qualified, less than 400 VPD Qualified REQUESTOR OR STAFF COMMENTS: Requestor states: "There has been vandalism in Walthall Creek. The cul-de-sacs are dark and the Association feels that lighting would be a deterrent to such activities and provide a safe environment for the homeowners." Staff notes that this light, in order to be consistant with those already approved for, or installed, in this subdivision, is a colonial style, 8000 lumen light on a fiberglass pole. STREETLIGHT REQUEST Bermuda District Request Received: Estimate Received: April 9, 1997 March 13, 1998 Estimate Requested: Days Estimate Outstanding: April 9, 1997 338 NAME OF REQUESTOR: ADDRESS: COST TO INSTALL STREETLIGHT: $ 601.31 Sidney Aron, Secretary Walthall Creek Homeowners Association 1508 Clear Springs Lane Colonial Heights, VA 23834 PHONE: 530-5174 REQUEST IS LOCATED AT THE INTERSECTION OF: ~-~ REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Wood Duck Lane, in the cul-de-sac POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Not Qualified, Location not and intersection Not Qualified, less than 400 VPD Not Qualified, less than 75% of residents within 200 feet REQUESTOR OR STAFF COMMENTS: Requestor states: "There has been vandalism in Walthall Creek. The cul-de-sacs are dark and the Association feels that lighting would be a deterrent to such activities and provide a safe environment for the homeoWners." Staff notes that this light, in order to be consistant with those already approved for, or installed, in this subdivision, is a colonial style, 8000 lumen light on a fiberglass pole. 3'treet Light Request Map March 25, 1998 c% map is a cq~yrighted product of ~$dd Co~j, (~I$ 0~. Street Light Legend ~ existing light ~ requested light I m = 721.31 feet This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the ChesterfieM County Environmental Engineering Department. STREETLIGHT REQUEST Bermuda District Request Received: Estimate Received: October 15, 1997 March 13, 1998 Estimate Requested: Days Estimate Outstanding: October 17, 1997 147 NAME OF REQUESTOR: ADDRESS: PHONE: COST TO UPGRADE STREETLIGHT: $186.63 Mary Zippier 12900 Rockridge Road Chester, VA 23831 768-8150 REQUEST IS LOCATED AT THE INTERSECTION OF: Intersection of Hidden Valley Road and South Chester Road, upgrade to 8000 lumen REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Qualified Not Required, existing light upgrade REQUESTOR OR STAFF COMMENTS: Staff notes that that the requestor has asked that the existing streetlight at this location be upgraded from 3300 lumens to 8000 lumens to increase visibility at the subdivision entrance STREETLIGHT REQUEST Bermuda District Request Received: Estimate Received: August 14, 1997 March 13, 1998 Estimate Requested: Days Estimate Outstanding: NAME OF REQUESTOR: ADDRESS: PHONE: COST TO INSTALL STREETLIGHT: $ 551.99 Mary Zippier 12900 Rockddge Road Chester, VA 23831 768-8150 REQUEST IS LOCATED AT THE INTERSECTION OF: Intersection of Rockridge Road and Chipstead Road REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Not Qualified, less than 600 VPD Qualified REQUESTOR OR STAFF COMMENTS: Staff notes that this is the requestor's priority 1 of 3. August 15, 1997 210 100 Bermuda District Request Received: August 14, 1997 Estimate Requested: August 15, 1997 Estimate Received: Mamh 13, 1998 Days Estimate Outstanding: 210 COST TO INSTALL STREETLIGHT: $785.45 NAME OF REQUESTOR: ADDRESS: Mary Zippier 12900 Rockridge Road Chester, VA 23831 PHONE: 768-8150 REQUEST IS LOCATED AT THE INTERSECTION OF: Intersection of Birchleaf Road and Millwood Road REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Not Qualified, less than 600 VPD Qualified REQUESTOR OR STAFF COMMENTS: Staff notes that this is the requestor's priority 2 of 3. STREETLIGHT REQUEST Bermuda District Request Received: Estimate Received: August 14, 1997 March 13, 1998 Estimate Requested: Days Estimate Outstanding: NAME OF REQUESTOR: ADDRESS: PHONE: COST TO INSTALL STREETLIGHT: $ 986.81 Mary Zippier 12900 Rockridge Road Chester, VA 23831 768-8150 REQUEST IS LOCATED AT THE INTERSECTION OF: Intersection of Cresthill Road and Hidden Valley Road REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Not Qualified, less than 600 VPD Qualified REQUESTOR OR STAFF COMMENTS: Staff notes that this is the requestor's priority 3 of 3. August15,1997 210 ~treet Light Request ~,~ap March 1998 %~TH RD CT CHIPSTEAD RD Gt PL map i~ a cotrjtrighted product of ~jfeld ¢o~ry GtS O~ce. Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streeth'ghts. Existing streetlight information was obtained from the ChesterfieM County Environmental Engineering Department. ! ': 72~.31f~t O' i 8 STREETLIGHT REQUEST Dale District Request Received: Estimate Received: February 15, 1996 March 3, 1998 Estimate Requested: Days Estimate Outstanding: February 15, 1996 756 NAME OF REQUESTOR: ADDRESS: COST TO INSTALL STREETLIGHT: $ 334.62 Theresa Glorioso 4530 Old Lane Chester, VA 23831 PHONE: 796-1515 REQUEST IS LOCATED AT THE INTERSECTION OF: REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Relocate an existing light on Old Lane, in the vicinity of 4530, to a more effective location POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Not Qualified, location is not an intersection Qualified Qualified REQUESTOR OR STAFF COMMENTS: Staff notes that the existing streetlight is on the north side of Old Lane approximately 80 feet from a privately owned security light. This request is to remove the existing light and relocate it approximately 100 to the west and to the south side of Old Lane. All parties concerned are in agreement that the light should be relocated. 1.04 o~reet Light Request March C,ANNON RD J^ YMONT DR ~ FARM F I ELD Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. CItESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 25, 1998 Item Number: 8.¢.1. Subject: Resolution Recognizing Earl E. Chambliss Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: WHEREAS, Mr. Earl E. Chambliss retired from Chesterfield County's Department of Utilities on March 1, 1998; and WHEREAS, Mr. Chambliss began his public service with Chesterfield County on October 28, 1968 as a Plant Operator at the Swift Creek Water Treatment Plant; and WHEREAS, Mr. Chambliss has provided resourceful, effective service to Chesterfield County for over 29 years; and WHEREAS, Mr. Chambliss has faithfully responded to the needs of the Utilities Department with dedication to duty and has given his full measure of effort to the service of Chesterfield County; and WHEREAS, Mr. Chambliss has accomplished his duties while continuing to give all the respect, assistance and support that he could to his fellow workers; and Preparer: Roy'. Coy' g~ , .E. ~'Title: As No · 106 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page. 2 of 2 Summary of Information: (Continued) WHEREAS, Mr. Chambliss selflessly contributed to the goals and objectives which enhanced the well-being of Chesterfield County throughout his career; and NOW, THEREFORE BE IT RESOLVED, that the Chesterfield county Board of Supervisors publicly recognizes Mr. Earl E. Chambliss and extends on behalf of its members and the citizens of Chesterfield County their appreciation for his 29 years of exceptional service to the County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Chambliss and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 1,07 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 25, 1998 Item Number: Subject: Transfer of Funds for Loch Braemar Curb and Gutter Project Page 1 of 1 8.C.2. County Administrator's Comments: County. Administrator: Board Action Requested: The Board is requested to transfer $8,000 from the Clover Hill District Three Cent Road Fund for the installation of curb and gutter on Loch Braemar Drive at the intersection of Providence Road. Summary of information: Background: Mr. Warren has received a request from the Loch Braemar Community Association to install curb and gutter on Loch Braemar Drive at the intersection of Providence Road. The curb and gutter will help channelize vehicles entering and exiting the Loch Braemar Subdivision. The curb and gutter will be constructed within the existing right-of-way. The curb can be installed for $8,000. Recommendation: Staff' recommends that the Board: 1. Transfer $8,000 from the Clover Hill District Three Cent Road Fund for installation of curb and gutter on Loch Braemar Drive; and 2. Authorize staffto proceed with the installation of the curb and gutter. The Clover Hill District Three Cent Road Fund currently has a balance of $39,456. Use of these funds will leave a balance of $31,456. District: Clover Hill Preparer: R.J. McCracken Agen 344 Attachments: Yes Title: ~-~No Director of Transportation 2001 97~1 Project 25~)2 ,3! 2~.04 g7~3 N a~77 gg~7 9529 o 9841 /- I 9821 22~o 5372 22~8 ~215 56~2 ??74 21,37 22~5 8562 22~ 8652 22~1 3 1057 97~0 26~4 2602 24 2679 26~9 2~.7 2811 2455 26h 26~4 4471 76~)6 2O 4459 27~0 4447 STi~LV~LL TR Loch Braemar Drive Curb and Gutter Project '109 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 25, 1998 Page 1 of 1 Item Number: 8.C.3. Subject: Appropriation of additional fee revenue and authorization of new positions for Community Services Board CCSB"). County Administrator's Comments: County Administrator: Board Action Requested: 1. 2. Establish two Residential Counselor Positions in MR Residential to provide residential support services to persons with mental retardation. Appropriate fee revenue of $86,000 and increase MH/MR/SA Department expenditure budget by $86,000 for automation improvements. Summary of Information: The MR Residential Services program needs two (2) full time Residential Counselors to provide services to persons with mental retardation. Funding for these positions is available in the CSB budget. In addition, the department requests the appropriation of $86,000 in new fee revenue to fund one-time funding needs for automation improvements includ~nd software. No additional County funds are requested. Preparer: ~~.~ a:7 t2--~o,-~ Title: Director, Dept. of MH/MR/SA Burt H. Lowe, Ph.D. Attachments: [] Yes I No I llO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: March 25, 1998 Item Number: Bud.qet and Mana.qement Comments: If approved, this item will appropriate additional revenue and establish two full-time Residential Counselor positions for persons with mental retardation. Approval will appropriate additional fee revenue of $86,000 and increase MH/MR/SA Department expenditures by the same amount. Included in the costs will be some one time purchases for automation type items that were identified and approved by the CSB at its February meeting. These one time funds used in FY98 are included in the FY99 proposed budget for the on-going costs to provide services to persons with mental retardation. No additional County funds are requested. Preparer: ~/~.~.~,c ~' ~/*~-~'"~ Title: Director, Bud,qet & Mana,qement Rebecca T. Dickson 111 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 25, 1998 Item Number: 8.C.4 .a. Su~ect: Set Public Hearing to Approve a New Lease Agreement Between Chesterfield County Airport and the Federal Aviation Administration County Administrator's Comments: County Administrator: Board Action Requested: Set public hearing for April 8, 1998 to approve a new lease between Chesterfield County and the Federal Aviation Administration. Summary of Information: The County leases property at the Chesterfield County Airport to the Federal Aviation Administration to house a remote communications outlet which is used for radio communications. The current lease expired on September 30, 1997. The lease needs to be renewed. Staff recommends that the lease be renewed for a fifteen-year period (1997 to 2012) subject to approval of the lease agreement as to form by the County Attorney. For this lease agreement the County will receive $100 annually from the Federal Aviation Administration. Under Virginia law, the Board must hold a public hearing to lease County property. Staff recommends that the Board set the public hearing to consider this lease at its April 8, 1998 regular meeting. Preparer: Ste~ J. Calabro Attachments: Yes Title:Director of Aviation Services No ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of~ Meetin l Date: March 25, 1998 Item Number: 8.C.4.b. Su~ect: Set a Public Hearing to Consider Acceptance of a Federal and State Grant and Appropriation of Funds for Airport Improvement Projects County Administrator's Comments' County Administrator: Board Action Requested: Set public hearing for April 8, 1998 to consider acceptance of Federal and State Airport Improvement Grants, appropriate funds, and authorize the County Administrator to execute applicable contractual agreements. Summary of Information: This item requests Board approval to apply for and accept Federal Aviation Administration (FAA) and State Department of Aviation (VDA) Grants, and enter into necessary contracts and appropriation of the necessary funds for fiscal year 1997/98 Airport Improvement Program (AIP) projects. The County has submitted the below projects to the FAA and VDA for funding during the current fiscal year. Overlay 50% General Aviation Ramp (South) $600, 000 $356, 667 Install Medium Intensity Taxiway Lights/ Expand Hold Aprons/Obstruction Grading Total Projects $956,667 The County expects fund allocation for both projects during the current fiscal year. The total appropriation needed is $956,667 consisting of FAA Funds ($861,000) State Funds ($76,533), and County Funds ($19,134). The balance of available funds in the Airport CIP account is $210,974 and will be used to cover the county match ($19,134) required to match the Federal and State Grants. ':n J. Calabro Attachments: Yes No 113 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 ofj MeetJn~ Date: March 25, 1998 Item Number: Summary of Information: (Continued) Recommendation: Staff recommends that the Board of Supervisors hold a public hearing and: 1. Authorize the County Administrator to accept both FAA and VDA Grants for these projects and enter into contracts with the Federal and State Governments for expenditure of said funds. 2. Authorize the County Administrator to enter into contracts with the applicable lowest responsive and responsible bidders. 3. Appropriation of all Federal ($861,000), State funds ($76,533), and County funds ($19,134 allocated for these projects. 114 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: March 25, 1998 Number Budget and Management Comments: The grant match in the amount of $19,134 is currently appropriated; therefore, only the appropriation of the federal and state allocations totaling $937,533 is needed. This amount exceeds the State Code limit of $500,000 and requires that a public hearing be held prior to appropriation and revision of the budget. Preparer: ~/~_Z(~ ('"~',/-'~¢"-"~ Title: Director, Budget & Management Rebecca T. Dickson 11..% CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 g Date: March 25, 1998 Item Number: 8. C. 4. c. ect: Set Date for Public Hearing to Consider an Ordinance Amendment Regarding the Emergency Communications System Microwave Paths Administrator's Comments: Administrator: ~ ' loard Action Requested: Set public hearing for April 22, 1998 to consider an ordinance amendment regarding the Emergency Communications System Microwave Paths ~ummary of Information: The County is preparing to invest $30 million to upgrade the emergency communications system to a looped microwave system with eight towers. In order to protect this investment and public safety, Chief Eanes has requested an ordinance to protect the microwave paths that relay communications between the towers from high-rise buildings and other tall structures. Should the paths be interrupted by a high-rise building or other tall structure, this could prevent police and fire workers from communicating with each other, thus impacting their own safety as well as citizens' safety. This proposed ordinance will protect the system by requiring structures over 80 feet in height to be reviewed by a Public Safety Review Team for possible interference with the system. If interference is anticipated, the owner must relocate the structure or reroute the microwave paths at his expense. See attached ordinance. Robert L. Eanes Attachments: Yes Title: Special Assist. to the County Admin. 116 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 of Information: (Continued) Since this ordinance amends the zoning chapter of the County Code it must be presented to the Planning Commission for their recommendation. The Planning Commission held a public hearing on March 17, 1998 and at the public hearing they requested some word changes to the attached ordinance. Staff will make those changes and present them to the Planning Commission at their public hearing on April 21, 1998. The Planning Commission also directed staff to request the Board of Supervisors to set this matter for a public hearing on April 22, 1998. Therefore, staff requests that the Board set this ordinance for public hearing on April 22, 1998. {# ii7 I 3/17/98 CPC AN ORDINANCE TO AMEND THE DEVELOPMENT STANDARDS MANUAL OF THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 19-507, AND ADDING SECTION 19-507.1 RELATING TO HEIGHT LIMITATIONS OF CERTAIN STRUCTURES AND NON-INTERFERENCE WITH EMERGENCY COMMUNICATIONS SYSTEM BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-507 of the Development Standards Manual of the Code of the Coun.tv q£ Chesterfield, 1997, as amended, is amended and reenacted to read as follows: Sec. 19-507. Height exemptions and limitations. (a) In order to carry out the provisions of this ordinance, there are hereby established certain zones which include all of the area and airspace of the county lying equal to and above the approach surfaces, transitional surfaces, horizontal surfaces and conical surfaces as they apply to the Chesterfield County Airport. These zones are established as overlay zones, superimposed over the existing base zoning districts, being more specifically zones of airspace that do not affect the uses and activities of the base zones except as provided for in this section. These zones are as follows: (i) "Airport zone": A horizontal zone that is centered about and above the runway, with the floor of the zone 387 feet above mean sea level. (ii) "Approach zone": A sloping zone that extends away from the runway ends along the extended runway centerline, with the floor set by the approach surfaces. The lower surface of the approach zone equals the runway end elevation. The surface of the zone slopes upward as it extends away from the runway. (iii) "Transitional zone": A sloping zone that fans away perpendicular to the runway centerline and approach surfaces, with the floor set by the transitional surfaces. (iv) "Conical zone": A sloping zone that circles around the periphery of and outward from the airport zone with the floor set by the conical surface. The lower surface of the conical zone touches the airport zone at an elevation of 387 feet above mean sea level and slopes upward and outward to an elevation of 587 feet above mean sea level. (v) "Primary zone": A generally horizontal zone that is centered about the runway. The surface of the zone is the same elevation as the elevation of the nearest point of the runway centerline. 1014:22200.1 3/17/98 3:14 pm 3/17/98' CPC (vi) The source and the specific geometric design standards for these zones are to be found in Part 77.25, Subchapter E (Airspace), of Title 14 of the Code of Federal Regulations, or in successor federal regulations. Footnote: A copy of this document may be reviewed in the Chesterfield Planning Department and the office of the Director of Aviation Services. The document may be purchased from the Superintendent of Documents, P.O. Box 371954, Pittsburgh, PA 15250-7954 or by calling the Order and Information Desk at (202) 512-1800. (b) Except as otherwise provided in this ordinance, in any zone created by this ordinance no structure shall be erected, altered or maintained, and no vegetation shall be allowed to grow to a height so as to penetrate at any point any referenced surface, also known as the floor, of any zone provided for in section (a). The county shall pay the cost of removing or trimming vegetation that is required to be removed or trimmed because it has penetrated any referenced surface. (c) The height restrictions or floors for the individual zones shall be those planes delineated as surfaces in Part 77.25, Subchapter E (Airspace), of Title 14 of the Code of Federal Regulations, or in successor federal regulations. (d) The permitted heights of all buildings and structures shall be limited to prevent interference with the county's emergency communications system. (e) For the purpose of subsections (a) through (d), "structure" shall mean any object, including a mobile object, constructed or created by man, including but not limited to buildings, towers, cranes, smokestacks, earth formations, overhead transmission lines, flagpoles and ship masts. (f) Except for the height limits set forth in this section and the limitations of § 19-507.1, no other height limitation specified in the zoning ordinance shall apply to church spires, belfries, cupolas, domes, heat transfer units, tanks, monuments, water towers, chimneys, flues, flagpoles, radio or television antennas, or similar structures having an aggregate area less than twenty-five (25) percent of the ground floor building area; to the parapet walls or bulkheads extending not more than four (4) feet above the limiting height of the building; or to grain elevators, derricks or other necessary industrial, utility or public service structures; provided that no such structure shall exceed a height in any R, R-TH, R-MF, O-1 or C-1 District offrffy (50)-feet, nor, in any other district, a height ofoil~ hundred ~qffy (150) feet, nor shall any such structure penetrate the floor of any of the zones noted in this section. Va. Code §§ 15.1-25.1; 15.1-491.02 (Code 1978, § 21.1-212) 1014:22200.1 2 3/17/98 3:14 pm 119 3/17/98 CPC (2) That the Development Standards Manual of the Code of the Count. of Chesterfield 1997, as amended, is amended by adding Section 19-507.1 to read as follows: Sec. 19-507.1. Non-Interference with Emergency Communications System. 17~ On or after (effective date), no structure 80 feet in height above ground level or taller shall be erected or located in the County or altered to a height of 80 feet above ground level or taller, without prior review by the County's Public Safety Review Team (including the Police Chief, or his designee; the Fire Chief, or his designee; and the Communications/Electronics Supervisor, or his designee.) If no detrimental impact to the County's Radio Communications System microwave paths is anticipated, the Public Safety Review Team shall release the structure for building permit or site plan approval or otherwise. Prior to release, if any detrimental impact is anticipated by the Public Safety Review Team they may require the developer, owner or agent to perform an engineering study, acceptable to the Public Safety Review Team, to determine whether there will be any detrimental impact and the nature and extent of such impact. The Public Safety Review Team shall review the study and any other evidence available to them and determine whether a detrimental impact exists, If they determine that a detrimental impact exists, the developer, owner or agent: (i) shall redesign and relocate the structure so as to eliminate the detrimental impact, in a manner approved by the Public Safety Review Team or (ii) shall be responsible for all design, engineering, equipment and modification expenses necessary, to eliminate such impact, to be conducted by a contractor approved by, and in a manner approved by, the Public Safety Review Team, In addition, the developer, owner or agent shall ensure that the County's Radio Communications System is maintained without interruption, in a manner approved by the Public Safety Review Team. bf, b_) For the purpose of this section, "Structure" shall mean any object, including a mobile object, constructed or created by man, including but not limited to buildings, towers, cranes~ smokestacks, earth formations, overhead transmission lines, flagpoles, ship masts, signs, billboards, church spires, belfries, cupolas, domes, heat transfer units, monuments, tanks, chimneys, flues, antennae, grain elevators and derricks. f~c_) Any person aggrieved by any of the Public Safety Review Team's decisions under this section may appeal that decision pursuant to Section 19-268. (3) That this ordinance shall become effective immediately upon adoption. 1014:22200.1 3 3/17/98 3:14 pm CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 9.5, 1998 Item Number: 8. C. 5. a. Subject: Request Permission for an Existing Fence to Encroach Within a Portion of a 16' Drainage Easement Across Lot 35, Foxcroft, Section VI County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Raymond G. and Elaine V. Decker permission to have an existing fence encroach within a portion of a 16' drainage easement across Lot 35, Foxcroft, Section VI; subject to the execution of a license agreement. Summary of Information: Raymond G. and Elaine V. Decker have requested permission to have an existing fence encroach within a portion of a 16' drainage easement across Lot 35, Foxcroft, Section VI. This request has been reviewed by staff and approval is recommended. District: Matoaca ~ohn W. Harmon Attachments: Yes No Title: Riqht of Way Manager # VICINITY SKETCH REQUEST PE~4ISSION FOR AN EXISTING FENCE TO ENCROACH WITHIN"A PORTION OF A 16' DRAINAGE EASEMENT ACROSS LOT 35 FOXCROFT SECTION VI RAYMOND G & ELAINE V DECKER KINGSPOI~'T / b/_____. J ~'X' X X /Va,'/ --~/0 ' ~; n~ '/ AJO~e : Lo X ' AREA ,,~::OXV,~..~ ~,~,1,~ Li/ BE LICENSED ,s'o~ · LOT'.3~ S~O7-/OA/ ~/ ~: ~-~-~ FOX~O~ Scale: /" =30~e~Se~'eM ~un ~, ~'~g,'m/a Job No.: QqG~OZ3/ "P~NNERS · ARCHITECTS · ENGINEERS · SURVEYORS · 501 Bran~way Road · Suite I~ · Richmo~, ~r~n~a 23236 - 794-0571 · F~ 794-2~5 11038 ~ked~e Pa~ay · Suile 1 · ~land, Virginia 2~5 · (~) 5~-2888 · Fax (804) 550-2057 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 25, 1998 Item Number: 8. c. 5. b. Subject: Request Permission to Construct an Emergency Access Road to Serve Jessup Meadows Subdivision, Section B, Within an Existing Right of Way Known as Zion Hill Church Road County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Rudolph, Inc. permission to construct an emergency access road to serve Jessup Meadows Subdivision, Section B, within an existing right of way known as Zion Hill Church Road; subject to the execution of a license agreement· Summary_ of Information: Rudolph, Inc. has requested permission to construct a gravel road within an existing right of way known as Zion Hill Church Road to provide emergency access to Jessup Meadows Subdivision, Section B. This emergency access is a Planning Department requirement for Jessup Meadows, Section B and shall be constructed and maintained per Fire Administration requirements. Approval is recommended. District: Dale · Harmon Attacknnents: YesI Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST PERMISSION TO CONSTRUCT AN EMERGENCY ACCESS ROAD TO SERVE JESSUP 14EADOWS SUBDIVISION SECTION B WITHIN AN EXISTING RIGHT OF WAY KNOWN AS ZION HILL CHURCH ROAD RUDOLPH INC ROYAL Riclmlo.d fRAMP FA( FAIRPINES hOCK M fA hongate Vill~, Sho, , Sv, i II Lhside ----- AREA TO BE LICENSED s~,',://~o' ~~'el~ ~u~/~'r-~/~/~ Job No.; lqO~ 501 Brady ~o~ · ~ 1038 Leke~e Parkway. Suite 1 · Ashlar. ~lnla ~3~5 · (~) 5~-28~a · Fax (~) 5~-2~57 12(; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 25, 1998 Item Number: 8. c. 5. ¢. Subject: Request for Permission to Construct an Addition to the Equipment Building at the Baseball/Softball Fields at Robious Elementary School County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Huguenot Little League, Inc. permission to construct an addition to the equipment building at the baseball/softball fields at Robious Elementary School; subject to the execution of a license agreement. Summary_ of Information: Huguenot Little League, Inc. has requested permission to construct an addition to the equipment building at the baseball/softball fields at Robious Elementary School to expand equipment storage and administrative areas. This request has been reviewed by County staff and School Administration and approval is recommended. District: Midlothian Preparer.'~~ ~f. John W. Harmon Attac~ents: ~--~ Yes No Title: Riqht of Way Manaqer CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 25, 1998 Item Number: 8. c. 6. a. Subject: Request to Quitclaim a Portion of a 20' Temporary Drainage Easement Across the Property of Home Depot U.S.A., Inc. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 20' temporary drainage easement across the property of Home Depot U.S.A., Inc. Summary_ of Information: Home Depot U.S.A., Inc. has requested the quitclaim of a portion of a 20' temporary drainage easement across its property as shown on the attached plat. A new easement has been executed to replace this portion of easement. Staff has reviewed the request and recommends approval. District: Midlothian W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A 20' TEMPORARY DRAINAGE EASEMENT ACROSS THE PROPERTY OF HOME DEPOT USA INC MOOR OF( CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 25, 1998 Item Number: 8. c. 6.b. Subject: Request to Quitclaim Portions of a 20' Drainage Easement, a 16' Sewer Easement and a 25' Sewer Easement Across the Property of NAP Chesterfield, L.P. County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of a 20' drainage easement, a 16' sewer easement and a 25' sewer easement across the property of NAP Chesterfield, L.P. Summary_ of Information: NAP Chesterfield, L.P. has requested the quitclaim of portions of a 20' drainage easement, a 16' sewer easement and a 25' sewer easement across its property as shown on the attached plats. New easements have been executed to replace these portions of easements. Staff has reviewed the request and recommends approval. District: Midlothian Preparer.~~ ~. ~~nn John W. Harmon Attachments: YesI INo Title: Right of Way Manaqer # 131 VICINITY SKETCH REQUEST TO QUITCLAIM PORTIONS OF A 20' DRAINAGE EASEMENT A 16' SEWER EASEIdENT AND A 25' SEWER EASEMENT ACROSS THE PORPERTY OF NAP CHESTERFIELD LP ~atthie.~ i ~ ~esteffield Center Mall I SOUTH COMMERCIAL $OUTHLAKE BEANCHWAY 5US SIR : PORT MOORi OF( 184 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March aS, X990 Item Number: 8. ¢. 7. a. Subject: Acceptance of a Parcel of Land Adjoining the South Right of Way Line of Robious Road (State Route 711) from Katherman Investments, Inc. County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.200 acres adjoining the south right of way line of Robious Road (State Route 711) from Katherman Investments, Inc., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian Preparer: ~hn,~ 7..J-~~ · Harmon Attachments: Yes No Title: Riqht of Way Manaqer 135 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ADJOINING THE SOUTH RIGHT OF WAY LINE OF ROBIOUS ROAD FROM KATHE~4AN INVESTMENTS, INC OFi ,/ / CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 25, 1998 Item Number: 8. c. 7. b. Subject: Acceptance of Two Parcels of Land Along the West Right of Way Line of Grove Road from Wilma L. Pearson County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.0460 acres along the west right of way line of Grove Road (State Route 868) from Wilma L. Pearson, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian Preparer:~ ~f. ~an-~,-., John W. Harmon Attachments: Yes ~ Title: Right of Way Manaqer # 13S MOORJ 140 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 25, 1998 Item Number: 8.c.8. Subject: Conveyance of an Easement to Bell Atlantic-Virginia, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic'Virginia, Inc. to install underground telephone cables to provide phone service to Adbell Business Village. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Inc. to install underground telephone cables to provide phone service to Adbell Business Village. District: Dale ~hn Wi Harmon Attachments: YesI INo Title: Riqht of Way Manaqer 141 VICINITY SKETCH MID Mil) ATLANTIC BUS CI'R BUS ', I PAR~ ~. Ct COUNTY OF CHESTERFZELD' (G.P.I.N. 763--672-31:~-0000, 2-Parts) (N/F ?830 Redpine Road) '~0' Bell Atlantic 'tO' Ilell Atlant~ Eaaement COUNTY OF CHESTERFIELD (G.P.LN. 763-672-31~-0000, 2-Parts) (N~: 7'83O Redpine Road), PLAT SHOWING BELL ATLANTIC-VIRGINLa~, INC. UTILITY EASEMENT UPON TWE~ PROPERTY OF COUNTY OF CHESTERFIELD, VA for property known as Chesterfield County Industrial Park ~ Chesterield County Airport District: Dale Countv: Chesterfield State: Virzinia B/A C.O.:Chester District: 83000 Tax District: 2199 B/A R.O.No: 83974RIV Rf~V Permit No: BC R Plat No:CDI0046 Date:2/6/98 Approx. Scale:l"=300' - '" '" ~, Denotes 10' wide easement as shown hereon. A¢~, 'h~ ~e I.l~rfe~g~g] PAGE 3 of 3 143 Meeting Date: CHESTERFIELD COUNTX~ BOARD OF SUPERVISORS AGENDA March 25, 1998 Item Number: 8. C. 9. Page 1,._ of_~ Subject: State Road Acceptance County. Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: MATOACA: Brandermill Parkway Extended Preparer://~~~~ Richard M.~cElfish, P.E. Attachments: Yes ~ No Title: Director, Environmental Engineering # 144 I TO: Board of Supervisors FROM: Departmem of Environmental Engineering SUBJECT: State Road Acceptance - Brandermill Parkway Extended DISTRICT: Matoaca MEETING DATE:: March 25, 1998 ROAD FOR CONSIDERATION: Brandermill Parkway Extended Brandermill Parkway Extended Vicinity Map Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 25, 1998 Item Number: Page I of I 8.C.iO. Subiect: Community Enhancement Program (C.E.P.) Project Funding - Mason Woods Civic Association County Administrator's Comments: County Administrator: Board Action Requested. Approve the utilization of $14,900 in C.E.P. funds for the installation of a community pedestrian bridge. Summary of Information: The Mason Woods Civic Association has applied for $14,900 in C.E.P. funds for the construction and installation of a pedestrian bridge along Beulah Road to be used by the community. If approved, this public project will enable residents in the Mason Woods area to safely cross Kingsland Creek without walking on the creek's narrow vehicular bridge. Through the construction and usage of the bridge, community residents will be able to safely walk to such locations as Hopkins Road, Beulah Elementary School, and Meadowbrook High School. The bridge will be located on Virginia Department of Transportation property and will be constructed by a private contractor. The Mason Woods community is located in the Dale Magisterial District. If this project is funded, the balance in the Dale C.E.P. fund will be $75.00. The FY99 proposed budget includes $5,000 to be added to this account. Preparer: ~{/k~_.,, Title: Director, Bud.qet & Manaqement Rebecca T. Dickson ~-~ Yes # 146 Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page. 1 of 1 Meeting Date: March 25, 1998 Item Number: 8. ¢. il. a. Su~ect: Consideration of an Application for a Department of Criminal Justice Services Grant to continue Funding for the Partnerships with Institutions of Higher Learning Program County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Police Department to apply for a Department of Criminal Justice Services grant in the amount of $40,500 to continue the Partnerships with Institutions of Higher Learning Program and to appropriate the necessary funds when approved. Summary of Information: This grant would permit continued funding of the a program which matches criminal justice personnel with institutions of higher learning. The program's purpose is to increase the knowledge and skills of criminal justice personnel. The federal amount will be $30,375 and the local cash match will be $10,125. Preparer: Title: Chief of Police Attachments: [~Yes No 147 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: Number Bud.qet and Management Comments: This item requests Board approval for the Police Department to apply for and appropriate, if received, grant funding totaling $30,375. This grant provides police supervisors with leadership skill training. The local match is a cash match totaling $10,125 which will be required to be absorbed within the Department's FY99 established budget. Preparer: ~~_~ ~'-T~- ~)~k~ Rebecca T. Dickson Title: Director1 Bud,qet & Mana.qement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of ~ Meeting Date: March 25, 1998 Item Number: 8. c. 11. b. Subject: Consideration of an Application for a Three (3) Year Federal United States Department of Commerce: National Telecommunications and Information Administration Grant for the Telecommunications and Infrastructure Assistance Program County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Police Department to apply for a Federal U. S. Department of Commerce grant which will provide funding for digital telephones to the Police Department and to appropriate the necessary funds when approved. Summary of Information: The primary goal of this project is to furnish digital telephones to all police officers, detectives and special investigators of the Chesterfield County Police Department to assure that all police personnel have clear, secure communication for incident processing and other emergency communications. This grant will provide federal funding of $424,200 and an in-kind county match of $535,300. Preparer: ~~f-- ~z--.~ Title: Chief of Police Attachments: lYes No 149 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: March 25, 1998 Number Budget and ManaRement Comments: This item requests Board approval for the Police Department to apply for and appropriate, if received, grant funding from the U. S. Department of Commerce. This grant will provide funding totaling $424,200 towards the purchase of 400 digital phones ($39,600), associated estimated air-time usage ($255,000), and 36 months for the monthly service fee ($129,600). The local match totaling $535,300 is an in-kind match including discounted costs on air-time usage ($280,500), discounted costs on the digital phones ($40,000), discounted monthly service fee ($100,800), tower space for antennae ($60,000) and land for tower sites ($54,000). The subject grant is for a three year period during which time all ongoing operating costs will be covered. Prior to grant expiration, in FY2002, funds will need to be identified for the ongoing costs. Ongoing costs for the County will include the discounted air-time usage ($85,000) and the discounted monthly service fee ($43,200), totaling $128,200. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement 150 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin Date: March 25~ 1998 Item Number: 8.c.~2. Subject: Appropriation and Designation of Funds for the Restoration of County Historic Facilities: Castlewood 1917 Courthouse and County Administrators Comments: County Administrator: Board Action Requested: Designate $150,000 from the Reserve for Capital Projects (RFCIP) and approve the transfer of this $150,000 for use in the event anticipated proceeds from the sale of surplus property at Castlewood are unavailable in FY98; Appropriate $150,000 from the anticipated proceeds from the sale of surplus property at Castlewood for use on this restoration project. Summary of Information: The County's historic landmarks are in need of maintenance and restoration. The principal use of the requested funds is to complete courtroom restoration of the 1917 Courthouse and to repave the parking lot and entrance road at Castlewood.. This is requested for three reasons: The 1917 Courthouse is in need of maintenance and restoration in conjunction with the repairs. The 1917 Courthouse will be the focal point for the County's sesquiduplecentennial. The J&DR Court will be holding active court sessions two to four days a week in the courtroom beginning July 1, 1998. Since there are sensitive timelines involved, work needs to be completed not later than June 30, 1998. Any funds not used for the 1917 Courthouse restoration will be used to fund needed repairs in the remaining two Preparer: Title: Director of General Services · Pitaro &ttaohments: -~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: March 25, 1998 Number Budget and Management Comments: The Board is asked to appropriate $150,000 from the anticipated proceeds from the sale of surplus property at Castlewood for use on this project. The Board is also asked to designate $150,000 from the Reserve for Capital Projects (RFCIP) and approve the transfer of this $150,000 for use in the event anticipated proceeds from the sale of surplus property at Castlewood are not available in FY98. The RFCIP would be repaid from the sale proceeds once received. The balance of the RFCIP upon approval of this item would be $526,507. When the surplus property proceeds are returned, the balance of the RFCIP would be increased by $350,000 ($150,000 from this action, and $200,000 from the 8/97 Board action for Lucy Corr Road). Preparer: Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date:March 25, 1998 Item Number: Page z ,of~__ 8 .C.13. Subject!, School Capital Improvement Program (CIP) FY9$ Mid-Year Review County Administrator's Comments: County Ad ministrator: ~ BoardAcfion Requested: The School Board requests the Board of Supervisors to (1) transfer $1,393,000 from the Reserve for School Capital Projects to the School CIP Fund for technology infrastructure and equipment; and, (2) increase estimated construction management revenue and the School CIP Management and Contingency appropriation by $450,000. Summary oflnformation: The School Board approved the mid-year review for the School CIP for 1997-98 on March 10, 1998. This review included requests that need to be approved by the Board of Supervisors. The School CIP Plan included the use of the full FY98 Reserve for School Capital Projects of $5,393,000--$4,000,000 for major maintenance projects and $1,393,000 for technology infrastructure and equipment. The School Board requested and received from the Board of Supervisors the transfer of the $4,000,000 for major maintenance on July 23, 1997. This request is for the transfer of the balance of the budgeted funds of $1,393,000 which will be used, as planned, for technology infrastructure expenditures. The current balance in the Reserve for School Capital Projects is $1,492,567; therefore, sufficient funds are available to cover this transfer. Yn-Wl'I±~h~m ~. Bosh~? Jr. Attachments: Yes ~-] No superintendent I# 1.53 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) Also, all school construction projects are charged for construction management costs in order to capture the full cost of the projects. Construction management expenditures include school construction staff salaries, benefits, operating, and capital expenditures. In order to properly account for these charges, estimated revenue of $450,000 needs to be budgeted and the School Construction Fund appropriation needs to be increased in the School Management and Contingency project by a like amount. A copy of the School Board's Mid-Year Review for the School Capital Improvement Program 1997-98 is attached for your information. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: March 25, 1998 Number Bud.qet and Mana.qement Comments: On March 10, 1998 the School Board adopted a resolution to ask the Board of Supervisors to take two actions: transfer $1,393,000 from the School Capital Project Reserve to the School Capital Projects Fund and appropriate $450,000 for recordation of the FY98 construction management charges. The balance in the School's Reserve for Capital Projects is $1,492,567; transfer of $1,393,000 for technology infrastructure and equipment will leave a balance of $99,567. In order to properly record construction management charges in each school capital project for FY98, an appropriation in the amount of $450,000 is needed. In FY99 the School Board construction management charges will be appropriated in the FY99 appropriations resolution. Preparer: ~~~"T-" ~-'~[~,_~~ Title: Director, Bud,qet & Mana,qement Rebecca T. Dickson VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, March 10, 1998, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: James R. Schroeder, D.D.S., Chairman Dianne E. Pettitt, Vice-Chairman Elizabeth B. Davis Marshall W. Trammell, Jr. Thomas L. Wootton, Jr. RESOLUTION WHEREAS, the Reserve for School Capital Projects has a balance of $1,492,567; and, WI~REAS, the School CIP had planned the use of $1,393,000 for technology infrastructure and equipment during FY1998; and, WHEREAS, in order to properly account for all expenses relative to each project, construction management charges must be assessed and charged to each project, which requires an increase of $450,000 in the School Management and Contingency project; NOW THERE~RE BE IT RESOLVED, that on motion of Mrs. Pettitt, seconded by Mrs. Davis, the School Board does hereby request the Board of Supervisors to (1) approve the transfer of $1,393,000 from the Reserve for School Capital Projects to the School Capital Improvement fund for technology infrastructure and equipment; and, (2) increase estimated construction management charges revenue as well as increase the School Construction Management appropriation by $450,0O0. a copy teste Pat Bartlam. Clerk to the School Board (villiam C. Bo-sher, Jr.,'Superi~e~lent CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #26 (1998) March 10, 1998 TO: FROM: SUBJECT: SCHOOL BOARD WILLIAM C. BOSHER, JR. SUPERINTENDENT MIDYEAR REVIEW FOR CAPITAL IMPROVEMENT PROGRAM (CIP) - 1997-98 PERTINENT INFORMATION: This review provides information on the School CIP for the second quarter of FY1998, recommendations for balancing the budget within projected available funding, and several related attachments. Attachment A-l, as described below, is a report of the current financial status by project. Attachment A-2 reflects the recommendations for changes to the project budgets. Attachment A-3 reflects the status of the CIP if all recommended changes are approved. EVALUATION/ANALYSIS: The bond referendum, overwhelmingly approved on November 5, 1996, will, through the year 2002, yield $174,799,000 for new schools, renovations, and technology and will benefit every school in the county. In addition, $31,310,000 was committed over this six-year period from the CIP Reserve. Projects approved in the bond referendum with current appropriations are included in the following CIP analysis. I. CURRENT STATUS Attachment A-1 is a financial schedule delineating the current status (as of December 31, 1997) of the School CIP projects. This schedule includes the beginning budget by project, the changes by project since last year, and the current financial status of each project (surplus or deficit). The schedule also provides the project status (open or complete) for the current period. The current status reported for this quarterly review is as of December 31 and includes the proceeds from the recent bond sale. Attachment A reflects an overall projected deficit; therefore, recommended revisions at midyear are discussed below and are included in Attachment A-2. 157 Il, RECOMMENDED REVISIONS Major Maintenance - Based on a review of all major maintenance projects planned for completion over the next several years, cost estimates have been revised resulting in a savings of approximately $2.0 million. The following recommendations include this cost savings. C.C. Wells Elementary School - The scope of this project is similar to the five elementary schools with recently completed renovations, including additional classroom space, a new gym, cafeteria and kitchen, a renovated media center, and a new bus loop and parking areas. The revised cost estimate for this project is $3,896,519, or an increase over the original budget (not including major maintenance and technology infrastructure) of $336,789. For funding to be sufficient to complete the project, the recommendation is to request a transfer from remaining funding associated with the five elementary school projects. L.C. Bird High School Additions and Renovations - On February 10, the School Board approved a construction contract for this project that was $2,045,787 less than originally budgeted. This funding is available for other uses and recommendations will be made in this review. Elementary School #1 (Spring Run area) - The total amount of bond funding allocated to this project was $9.0 million. This funding has been appropriated, resulting in a deficit of $4,097,399, based on the estimated cost of a 750-student school. With funding available from the major maintenance cost revisions and the surplus from the L.C. Bird High School project, the projected deficit will be reduced to a manageable $50,000. Reserve for School Capital Projects - There is a current balance of $1,492,567 in the Reserve. Approval of the recommendation to use $1,393,000 for technology infrastructure and equipment as planned would leave a balance of $99,567 in the account. Comtruction Management - Costs are charged to each project in order to capture the full cost of the individual projects. The estimated expenses for School CIP Administration for FY1998 is $37,500 per month, or $450,000 for the fiscal year. This cost includes salaries, benefits, operating, and capital needs for the School Construction staff. III. IMPACT OF THE RECOMMENDED REVISIONS Attachment A-3 reflects the revised status of the current CIP projects. Following approval of the recommendations above, there is an overall deficit of $734,893. The majority of this deficit is in the Thomas Dale Renovation Project. Based upon current estimates, the project is reflecting a deficit of $714,065. The services of an independent architect have been engaged to review the final plans, specifications and cost estimates to provide additional information on this project. Therefore, no recommendation will be made regarding this potential deficit until that review is complete. The remaining deficit of $20,828 is a reduction from prior reviews and cominues to be manageable. RECOMMENDED ACTION: The Superintendent recommends that the School Board: 1) approve requested project revisions between projects as noted on Attachment A-2; and, 2) approve the resolution at Attachment B requesting the Board of Supervisors to: a) transfer $1,393,000 from the Reserve for School Capital Projects to the School C]P fund for technology infrastructure and equipment; and, b) increase both the estimated construction management charges revenue and the School CIP Management & Contingency appropriation by $450,000. WCBJr/SRN/ldmc Attachments 159 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ! of ~ Meeting Date: March 25, 1998 Item Number: 10. A. Report On: Developer Water and Sewer Contracts Back~round: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: 93-0071 Jessup Station Medallion Homes of Virginia, Inc. Castle Equipment Corporation Water Improvements - Wastewater Improvements District: Dale Prepared By: $56,445.00 $87,520.54 County Administrator:~ Attachments: Yes I I No 160 Agenda Item March 25, 1998 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0124 Episcopal Church of the Redeemer Addition Winterfield Road Trustees of the Episcopal Church of the Redeemer Mayton Construction, Inc. Water Improvements - Midlothian $5,255.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0247 East Coast Super Center East Coast Oil Corporation Castle Equipment Corporation Water Improvements - Wastewater Improvements - Bermuda $5,500.00 $22,900.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0106 Burger King and Chevron Convenience and Country Inn Willis Road LLW Ventures, LLC and Mars Partnership Bookman Construction Company Water Improvements - Wastewater Improvements Bermuda $28,160.00 $21,700.00 161 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: March 25, 1998 Item Number: 10 .B. Su~ect: Status of General Fund Balance, Reserve for Future Capital Projects, District Road and Street Light Funds, Lease Purchases, and School Board Agenda County Administrator's Comments: County Administrator: Board Action Requested' Summary of Information: Lane B. Ramsey (¢~ Attachments: Yes ~ No County Administrator CHESTERFIELD COUNTY GENERAL FUND BALANCE March 19, 1998 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/97 11/12/97 FY98 Beginning Fund Balance Designations/appropriations of excess fund balance: $35,322,215 School Expenditure Savings designated for use in FY98 Excess FY97 State Sales Tax appropriated for School use in FY98 (1,910,483) (129,334) $33,411,732 $33,282,398 Designation for reduction in BPOL revenue (based on Board action July, 1997) Appropriation in FY98 for the Rt.360/ Genito Road Study ($oo,ooo) (140,000) $32,782,398 $32,642,398 Appropriation of FY97 County Expenditure Savings for County department carry forward requests (for use in FY98) Designation for use in the FY99 budget for County and Schools for capital or other non-recurring costs (406,950) (5,180,998) $32,235,448 $27,054,450 CHESTERFIELD COUNTY REb~;RVE FOR FUTURE CAPITAL PROJnCTS TRADITIONALLY FUNDED BY DEBT March 19, 1998 FOR FISCAL YEAR '98 BEGINNING JULY 1, 1997 04/09/97 FY98 Budgeted Addition 7,419,000 04/09/97 FY98 Capital Projects (5,979,000) 8/27/97 Transfer funds for Fernbrook, Old Williamsburg Sec., Ph. V drainage project (14,000) 8/27/97 Transfer funds for purchase of permanent access between the athletic facilities at Providence Middle & Davis Elem. (7,000) 8/27/97 Designation of funding for the upper Swit~ Creek Reservoir Water Shed (450,000) 8/27/97 Transfer for Lucy Corr Road Extension (39,550) 8/27/97 Designation for Lucy Corr Road Extension in the event that sale of property at Castlewood does not close by 6/30/98. (200,000) 9/10/97 Transfer to General Services Buildings and Grounds for entrance vestibule and heater additions at the Circuit Courts Building (Sl,000) 1/14/98 Transfer to Sheriff"s Department as reimbursement for repair and replacement of the heating system in the County jail. (27,000) 7,444,057 1,465,057 1,451,057 1,444,057 994,057 954,507 754,507 703,507 676,507 Prepared by Accounting Department February 28, 1998 Date Began 12/88 03/89 09/93 * 12/93 09/96 SCHEDULE OF CAPITALIZED LEASE PURCHASES Description APPROVED ANDEXECUTED Airport State Police Hangar Additions County Warehouse Total Geographic Information System CGIS") - Automated Mapping System School Copier Real Property Lease/ Purchase School Technical Center Printing Press Original Amount $128,800 331,200 460,000 Date Ends 12/00 Outstanding Balance 02/28/98 $ 43,377 111,540 154,917 3,095,000 3/98 440,000 36,605 8/98 5,735 17,510,000 12/01 9,215,000 80,649 11/99 44,501 TOTAL APPROVED AND EXECUTED $21,182,254 $9,860,153 PENDING EXECUTION Building Construction, Expansion and Renovation - Certificates of Participation - $26.8 million Approved August 27, 1997 *Second Refunding of Certificates of Participation, Series 1985 CHESTERFIELD COUNTY PUBLIC SCHOOLS School Administration Building The Public Meeting Room 9901 Loft Road Chesterfield, Vixginia 23832 C .HESTERFIELD, VIRGINIA March 24, 1998 5:00 p.m. 7:30 p.m. scHooL BOARD MEMBERS James R. Schroeder, D.D.S. - Chairman, Midlothian Dianne E. Pettitt - Vice-Chairman, Clover Hill Elizabeth B. Davis, Dale Marshall W. Trammell, Jr., Bermuda Thomas L. Wootton, Jr., Matoaca William C. Bosher, Jr., Superintendent AGENDA 5:00 P.M. EXECUTIVE SESSION (Pursuant to Section 2.1-344(A)(2), ~, to discuss student disciplinary action) SUPERINTENDENT'S CONFERENCE ROOM (Board has dinner from 5:00 to 5:30 p.m.) 7:30 P.M. REGULAR SCHOOL BOARD MEETING THE PUBLIC MEETING ROOM Call to Order - Dr. Schroeder, presiding Invocation - The Reverend Robert J. Kemer, Episcopal Church of Our Savior Flag Salute - Brownie Troop #602 Acceptance of Minutes March 10, 1998 (Regular School Board Meeting Agenda Approval Awards and Recognition HIGHLIGHT ON INSTRUCTION - Update on the Center for Employment Resources E. Superintendent' s Report #35 Capital Projects Status Report F. Action Items 1. Consent Agenda Human Resources //38 Recommended Personnel Action for 1997-98 Operations and Finance, #19 Alternative School Opening and Closing Times //32 Design Contract for Bensley Additions and Renovations //34 1998-99 School Calendar: First Reading #37 Approval of Special Education AImual Plan (1998-99) #39 Change Order Number One - Wells Elementary School Non-Agenda Items Discussion Agenda Announcements, Communications, School Board Comments and Committee Reports Public Comment (Please see procedure below) Executive Session (personnel, legal, land/property acquisition, discipline) H. I. J. K. L. Adjournment General Information The Chesterfield County School Board will meet as follows for the 1998 Calendar Year: January 13 and 27, 1998; February 10 and 24, 1998; March 10 and 24, 1998; April 28, 1998; May 12 and 26, 1998; June 9 and 23, 1998; July 14, 1998; August 25, 1998; September 8 and 22, 1998; October 13 and 27, 1998; November 10, 1998; and December 8, 1998. The executive sessions/work sessions will begin at 5:00 p.m. and will be held at the School Administration Building, 9900 Krause Road, ~hesterfield, 'virginia. The regular meetings will begin at 7:30 p.m. and will be held at the Public Meeting Room, 9901, Lori Road, Chesterfield, Virginia. If the place or time is changed, the public will be notified. Following is the procedure by which the public may speak before the School Board at any of the above meetings: Persons wishing to be heard on action items must notify the Superintendent's office by 2:00 p.m. on the day of the meeting. Persons who have requested to offer public testimony will be heard when each item is considered. Persons to be heard on non-agenda items will be heard during the specified section of the meeting. It is requested that an individual conduct his/her presentation in three minutes; representatives of a group may speak for five minutes. Public delegations. Public delegations or their representatives are required to submit in writing their request for hearing and their proposals to the Superintendent at least five days prior to the meeting at which they wish to be heard. 169 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 25, 1998 Item Number: iO.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: ~ Board Action Requested: Summary of Information' Preparer: Tammy D. Haskins Attachments: Ycs Title: Acting Clerk to the Board # 170 0 0 0 0 ~' 0 0 0 0 0 0 0 0 0 0 0 0 0 171 o o .o CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetino Date: March 26. 1998 Item Number: 16.A. Subject: Public Hearing on Proposed Fee Increases and Changes in the Building Permit and Inspection Ordinance County Administrator's Comments: County ~dministrator' ~ Board Action Requested: Hold Public Hearing to Gather Citizen Input on Proposed Fee Changes in the Building Inspection Permit Ordinance Summary of Information: This date and time has been scheduled to hold a public hearing on the proposed amendments to fees charged for the building permit and inspection process. The proposed fee increases include 3% for residential fees, 6.7% for commercial fees, 6.4% for auxiliary fees, and 9% for re- inspection/administrative fees. These changes are projected to generate an estimated additional $129,000 in revenue and will be utilized to fund needs within the Department. The proposed ordinance is attached. Preparer: Milla~d ~)~ Pete" Stith- ! Title: Deputy County Administrator for Community Development Attachments: Yes ~-~No I# !73I AN ORDINANCE TO AMEND THE CODE OF TI-IE COUNTY OF CHESTERFIELD, !997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 5-5 RELATING TO FEES FOR BUILDING PERMITS BE IT ORDAINED by the Board of SuperVisOrs-of Chesterfield County: (1) That Section 5-5 of the Code o_f the Coun_ty Qf Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 5-5. Permit fees. (a) Generally. Except as provided in this section, every applicant for a building permit must pay the fees set forth in this section before the building official issues a building permit that is required by the Virginia Uniform Statewide Building Code, Volume I. If an applicant must pay an additional fee because of an increase in the estimated cost of work, the building official shall not issue an amended permit for the additional work until the applicant has paid the additional fee. (b) Fees shall be charged in accordance with the following schedule: (1) Residential new construction: a. Finished square footage: Until July 1, 1999, $125.00 plus 0.43g 0.450 percent of the estimated construction cost, or ,o_, ~,~.,,~, $325,00, whichever is greater. ii. After July 1, 1999, 0.43§ 0.450 percent of the estimated construction cost or $ .....~.,,,, $200.00,. whichever is greater. Unfinished interior square footage: 0.43§ 0,450 percent of the estimated construction cost or ,.~,.,,,, $50.00, whichever is greater. Co Unfinished exterior square footage: 0.438 0.450 percent of the estimated construction cost or $36.00, whichever is greater. Residential additions: 0.438 0.450 percent of the estimated construction cost or ,o.,,~.,,0 $50.00, whichever is greater. Interior remodeling and alterations, accessory buildings and sheds which are greater than 150 square feet: 0.437, 0.450 percent of the estimated construction cost or ,.,,~.00 $40.00, whichever is greater. 0505:22064.1 0505:22064.1 go Carports, canopies, pole buildings, gazebos and pavilions... $~r6:00 40.00 Reroofs, trim or siding.. . "f.,,,.,,,, ''^ 4'0.00 Masonry and fireplace replacement/relining .~ . 36.0,9 40.00 Manufactured and mobile homes: In mobile home parks...,,,.,,,,~' "" 60.00 Not in mobile home parks... 36.0,0 40.00 Temporary certificates of occupancy and renewals... 36.00 40.00 Request for refund... 36.0,0 40.00 or 25%, whichever is greater Swimming pools (above- and in-ground): ~,,~.,,v $50.00 plus ,,.~.,o 0.450 percent of the estimated construction cost over $2,000.00. ii. Barrier permit for swimming pool, if permitted separately from swimming pool permit. . . ., ,, . ,, ,,' f "" 50.00 Foundation pour inspections... 325.00 335.00 1. Additional fee if concrete testing is out-of-specification concrete is used... 100.00 required because Additional fee for reinspection when inspector is present and the concrete pour has been canceled or delayed in excess of one hour.. · 100.00 As an alternative to the county's foundation pour inspection, the building official shall accept inspection reports from independent engineers who are qualified and reliable. Commercial new construction: New commercial buildings: 0,.515 0.550 percent of the estimated construction cost or $20,6.00 250.00, whichever is greater. b. Commercial additions: 0,.515 0.550 percent of the estimated construction cost or ,~ ~,,~,.,~,, $150.00, whichever is greater. c. Signs:~,.,,..,~,, ~' .... $50.00 plus~,.~,~," ~': 0~550 percent of the estimated construction cost over $2,000.00. d. Tenant upfits, reroofs, pavilions',- pole buildings, repairs and renovations: $103.00 $100.00 plus 0.515.0.550 percent of the estimated construction cost over $2,000.00. e. Temporary construction trailers. ·. .,~,.v,,:" ^^ 50.00 f. Swimming pools: ,,~,~.~,~, $150.00 plus 0.515 0.550 percent of the estimated construction cost over $2,000.00 Flag pole....,,,.,~,"" ~'" 40.00 Tents (greater than 900 square feet)... 36.00, 40.00 Temporary certificates of occupancy and renewals... 52.00 100.00 Request for refund: -20 25 percent of original fee. Satellite dish .... ~, ~,,.,* .... ,,,~" $100.00 Auxiliary permits: a. Electrical: When the cost of labor and materials involved in installation, alteration, replacement and/or repair is (rounded up to the next dollar): i. ~ ..... $1000 ~,~,,,,,.~,,~ .... 00 or less .,,~.,,~, .... 50.00 11. 'OJU I . ~JU--,,.J UU. UU .... UU i~. ii. Over $1,000.00: _ ,~,~.,~v $50.00 plus~,.~,~" ~' ~ 0.550 percent of the estimated cost over $1,000.00. Mechanical: When the cost of labor and materials involved in installation, alteration, replacement and/or repair is (rounded up to the next dollar): (3) 0505:22064.1 1. oJww.ww $1000,00 or less .. ~,.~,~ ~'~ 50.00 Il, ~DJV1,UU=-,~UU.UU . , , Wl,UU ~ii. Over $1,000.00: _ o~.~ $50.00 plus ~.~15 0.550 percent of the estimated cost over $1,000.00. c. Plumbing: When the cost of labor and materials involved in installation, alteration, replacement and/or repair is (rounded up to the next dollar): ..... $ ooo 1. Oouu.uu .00 or less.., o~.~ 50.00 ~ii._ Over $1,000.00:,~.~ ~ .... $50.00 plus ~.~" ~15 0.550 percent of the estimated cost over $1,000.00. d. ~s: ~en the cost of labor and materials involved in installation, alteration, replacement and/or repair is (rounded up to the next dollar): $ o0o ~. ,~.~ .... 00 or less ~.~'~ "~ 50.00 mii. Over $1,000.00: _ ,~.~ $50.00 plus ~.~,~ 0.550 percent of the estimated cost over $1,000.00. Other permits: Active solar system: When the cost of labor and materials involved in installation, alteration, replacement and/or repair is (rounded up to the next dollar): ,~.~ $1000.00 or less. . . ~.~ ~ 50.00 (4) 0505:22064.1 4 177 111, ~./UI.VV--I,VVV.VV . . . ¸sS _ ,,.~,,., 0.550 percent of the estimated cost over $1,000.00. Fire/sprinkleri When the cost of labor and materials involved in installation, alteration, replacement and/or repair is (rounded up to the next dollar): ~,ov,,.,,v $1000.00 or less.. . ~.v,,'" ~'^ 50.00 iv:ii._ Over $1,000.00: ,~w,,.,,~ ~' .... $50.00 plus 0.515 0.550 percent of the estimated cost over $1,000.00. Well permit: When the cost of labor and materials involved in installation, alteration, replacement and/or repair is (rounded up to the next dollar): ,,,,,,.,,v $1000.00 or less... ., ,, . ,, ~ '- "~ 50.00 ~A1 AA I AAA h~ a£ Ah i~. ii. Over $1,000.00: * a · ,, _ ,~w,,.,,0 $50.00 plus 0.515 0.550 percent of the estimated cost over $1,000.00. hr. d. Septic tank permit... 52.00 50.00 a'7. e._~. Annual certificate of compliance for elevators, escalators (per floor), dumbwaiters and manliPrs payable on or before December 31 for the following year ~" ^^ · .. ~-,.,.,.,,., 25.00 U. .L~UUII~ llla:l~llllCat IIIlll3LUI · . , er. f_. Demolition, moving or relocation of a structure: i. Residential. . . =,,.,,,,~ ^" 25,00 0505:22064.1 178 (5) arb_. bT.C~ ii. Commercial .... ..... ,w ,,,, 100.00 dr. ~ Amusement devices: Administrative permit only (nO inspections) .: 10.00 Kiddie rides (type B)... 15..00 Major rides... 25.00 Spectacular rides... 45.00 tk'-einxpt~fim~ Other fees: a. Reinspections fee: Fee A fee is charged for each inspection after the second inspection -wl-dch is n¢cessa~-y-because work was not completed for inspection when the request for inspection was made, or because corrections were not made before calling for reinspection...,-,,,.-,,°'~ ~ ~,^ $40.00 Code investigation fee: i. Residential building/auxiliary, 20 percent of original fee or $25.00, whichever is greater. ii. Commercial building/auxiliary, 20 percent of original fee or $50.00, whichever is greater. Permit amendments, extensions, reinstatements, takeovers, and transfers... ~ ^~ $40 00 Permit refunds: If an application for a permit is canceled by written request to the building official within six months of the application date, or within 12 months of the issue date, a refund will be granted. The following administrative fees will be deducted from the refund: i. Residential building and other related permits.. . ~.,,,.,,~,~ .... $40.00 or 25% whichever is greater ii. Commercial building and other related permits: ~ 25 percent of original fee. 0505:22064.1 6 179 (c) Estimated cost of construction shall be no lower than the estimated costs listed in the Marshall and Swift Index or in any other construction cost estimating journal that is apProved by the building official. (d) Fee exemptions. (1) Applicants for building permits shall not be rbquired to pay fees if the estimated cost of construction is less than $500.00 and construction does not require any other permit under the Virginia Uniform Statewide Building Code, Volume I. (2) Applicants for building permits shall not be required to pay fees for permits to construct buildings designed and used as places of worship. (3) Applicants for building permits shall not be required to pay fees for permits to construct buildings funded by the county's general fund. (4) Applicants for building permits shall not be required to pay fees for permits to construct buildings used by any business which is located within an Enterprise Zone designated by the Commonwealth of Virginia. This exemption shall continue for the life of the Enterprise Zone. (e) Disposition of fees. All permit fees required by this section shall be paid by the applicant to the county treasurer when the permit application is filed with the building official. The treasurer shall deposit all permit fees in the county's general fund. (2) That this ordinance shall become effective on duly 1, 1998. 0505:22064.1 7 :1.80 THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF T~R COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 5-5 RELATING TO BUILDING PERMIT AND INSPECTION FEES THANK YOU. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20. NAME ADDRESS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetino Date: March 25. t998 Item Number: 16. B. Subiect: Public Hearing on Proposed Change to Repeal Fee for Disposal of Debris Waste and Stamp Permitting Program administered by the Building Inspection Department County Administrator's Comments: County Administrator: Board Action Requested: Hold Public Hearing to Gather Citizen Input on Proposed Change to Repeal Fee for Disposal of Debris Waste and Stamp Permitting Program administered by the Building Inspection Department Summary of Information: This date and time has been scheduled to hold a public hearing on the proposed change to repeal the fee charged for disposal of debris waste and stamp permitting program which is administered by the Building Inspection Department. Staff is recommending to repeal Article VI of Chapter 1t relating to the disposal of debris waste. The proposed ordinance is attached. Preparer: M~~.tl .i ar~d~D~~ Title: Deputy County Administrator for Community Development Attachments: Yes # 1~11 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY REPEALING ARTICLE VI RELATING TO. DISPOSAL OF DEBRIS WASTE BE IT ORDAINED by the Board of SUpervisOr~ of Chesterfield County: (1) That Article VI of the Code qf the Coun(y qf Chesterfield, 1997, as amended, by , repealing Article VI as follows: /_% /'1_ \ /_% /1\ [1\ OLUIIII. J~~ WUULI, UI U)II Illlkl l[jll¥ U~ 11 UIIi ll211Ll-I,~lUlll 111~ U}JU112LlUllb 111 LIL[J L~ULII/L~) and /.4\ W[JUL 1~ l.I VIII lili[j l~i glUilil~~ iii Llii; bUUilL.y. [Jill/Lit IIUII. I[JI . 1111~ IIUIUI;JIUJ. ~ Vtlllk% tllIU tlllI[JVUf,,.[LI kig;Ull~ VI/tl;)L[J t. ll~}YU,3tll }][jlllll[. 0505:22065.1 ~..t tY;):) t UIUI uIIgu~J----.id'UIIIIILLUII~, O. IIU I Uti.,~, kYl ~kYll~l.t UgglkYlt ~UI IUI d. ti.y ~ ~UJ lJUllUill~ ~iliU UUliiU{lkiUll IlgLiVily. IIU pui~Uii ~ila Uli~d~U iii ail~ UailUili~ Ui UUiliUii~lUii 19[iVl[~ iUi WIU~ll ~ UUllUlll~ pUlllfl~ 1~ iU~UllUU lilU ItU pul~Ull ~ll~ll IUillUVU U~UII~ W~BLU ~UIIUI~[UU fr .... 1_ ' 'tV .... 11 L_ _L_ll ~ .... , ......'---'---J ---J -L_II . .... :_ ~ .... J_L_: ........ J: ......1 O~CI 3U~il a~tiVi~ Uil~il liU 3111il 1i13[ illVU UUtalilU~ ~liU 3lilil IigVU iii IUI~U ~ UUUIi3 ~U Ui~pU~i ~t~J llilUilll~ ll~Li¥1L~. IIU pUi~Uii illiUU LU 1UliiUVU klUUii) VYd.~)LU Dli~lli UiI~il~U iii iiilUilil~ UI .... J_L~' ...... ~ ........ ~_d 12_ .... L__ii-{_'.__ l_._J _1__-~' ..... J .....12~.' ..... ~_'__'_~ ...... L~'I 1__ _1__11 l~.__l 1 .... /'k~i~IIiiIUIi&. A UUUII~ WiI~LU Ui~pU~ili DUIiiiI& iD~tlUU LU (l pUiilii[ liUIUUi illily liUt UU 0505:22065.1 2 183 ,Sec. - d,~b,,~ waste disposal, ~'~.U LII K;II LIL~.LIU 11 ~ilggL ~lg~gllLg~ g~ Lllg IIG~IgI. 111~ L~pg Ul bL~llp agu blla ug UgLglII~IgU U] LIIg ~UIUIIIg UI ~11~ lUaU ~ggUl ~111~ ~u LIIg Igllg ~111~ ~llgg~lg. dLilllllJ I,~JU I--Ik~UIUL lJ ~-- l~d bUUlb ~21tl{) -'- /.,U bLIULU 0505:22065.1 1S4 I~I. CyU%,~tLiUIIUJ ~JC;UI I~ lq(~:~l.[; UI~UU~II! UK;& JJJJ~. /'1\ I llU ViUII1LIUII Uy LIIU pUlllllg llUIUUl ul LIlG 9UIIUILIUIlD UI iUD pUillllL. lllg ¥IUI(ILIUII Uy LIIU IJUlllllg IIUIUUI Ul ~llly tJ~UVIBIUII U! {.iUD (liLIblU. UlJUII IYnylilUllL LU UIU ~UuIILy UL fl, LUIliDL~ILUIIIUIiL J.~U UI. ,,OJUU.L/U~ Lii~ bUUIILy Will /L \ iii airy UgiigJ liULIViL~ IJiUIUUiLUtl Uy UIU CUitiiD Ul UiU ~YlklUi. 0505:22065.1 4 Appeal (2) That this ordinance shall become effective on July 1, 1998. 0505:22065.1 5 THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY REPEALING ARTICLE VI OF CF_APTER 11, RELATING TO THE DISPOSAL OF DEBRIS WAST~ SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19. 20. NAME ADDRESS .i CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Date: 25 1998 Item Number: 16. ¢. Subject: Public Hearing on Proposed Utilities Ordinance Fee Changes County Administrator's Comments: County Administrator: Board Action Requested: Hold Public Hearing to Gather Citizen Input on Utilities Ordinance Fee Changes Summary of Information: This date and time has been scheduled to hold a public hearing on the Utilities ordinance fee changes. Utilities staff is recommending an increase in water and wastewater commodity charges (water from $1.14 to $1.17 and wastewater from $1.21 to $1.25) to generate revenue for the rate stabilization fund for infrastructure replacement. This is the third year of a four year incremental increase to assist in avoiding a major rate increase in one fiscal year. These rate changes will generate an additional $250,000 which will be reserved for future improvements (Water $125,000; Wastewater $125,000). The proposed effective date for these changes is January 1, 1999. Staff is also recommending deletion of Section 18-36 which relates to the effective date of service charges. The proposed ordinance is attached. Preparer: Milla~d' D. "Pete" Stith Title: Deputy County Administrator for Community Development Attachments: Yes ~--~No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 18-27 AND BY REPEALING SECTION 18-36 RELATING TO UTILITY CHARGES. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Code of the Coun.tv qf Chesterfield, 199 7, as amended, is amended and re- enacted to read as follows: Sec. 18-27. Utility charges. Effective January. 1, 1999 :F-he the consumer shall pay charges for utility service in accordance with the following schedules: (a) Monthly service charges. The monthly service charge shall be: (2) OOO Commodity cost charge. (i) (ii) Water: $I. 14 $1.17 per 100 cubic feet (Ccf). Wastewater: ~"" ,o,.,.l $1.25 per 100 cubic feet (Ccf). ooo (2) That this ordinance shall become effective on January 1, 1999. THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 18-27 RELATING TO UTILITY SERVICE CHARGES FOR WATER AND WASTEWATER AND TO DELETE SECTION 18-36 WHICH RELATES TO THE EFFECTIVE DATE OF SERVICE CHARGES SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 NAME ADDRESS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Date: March 25 1998 Item Number: Subiect: Public Hearing on Proposed Ordinance Fee Changes in Environmental Engineering County Administrator's Comments: County Administrator: Board Action Requested: Hold Public Hearing to Gather Citizen Input on Environmental Engineering Ordinance Fee Changes Summary of Information: This date and time has been scheduled to hold a public hearing on Environmental Engineering ordinance fee changes. Staff is recommending an increase of $60 to the base program administration fee and an increase of $10 per lot and per disturbed acre for plans review. The new proposed fee increases are expected to generate an additional $22,600 per annum. This additional revenue is planned to be earmarked to offset future costs of a community development information system. The proposed ordinance change is attached. Preparer: ~~ _~/~~~;F3 Uili~r~l' D-~"Pete" Stith Title: Deputy County Administrator for Community Development Attachments: Yes AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 8-13 RELATING TO EROSION CONTROL FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 8-13 of the Code of the Count_ of Chesterfield, 199 7, as amended, is amended and re-enacted to read as follows: Sec. 8-13. Fees. (a) The applicant shall pay a program administration fee to the county at the time that he submits to the environmental engineer an erosion and sediment control plan. The amount of the fee shall be: (i) For an erosion and sediment control plan for land which is 10,000 square feet or larger and not located in a proposed subdivision: ~' ~,l,,,~,,,.,,,, $1,060.00, plus ~,-,,~.,,,~°'~" $50.00 for each acre of land to be disturbed. (ii) For an erosion and sediment control plan for land which is 10,000 square feet or larger and located in a proposed subdivision:,~'~,,,,,v.""~' v,,~" $1,060.00, plus ,~. ~ $50.00 for each lot. 000 (2) That this ordinance shall become effective on July 1, 1998. 0505:22045. I 190 THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 8-13 RELATING TO FEES CHARGED FOR REVIEW OF EROSION AND SEDIMENT CONTROL PLANS SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. 1 2 3 4 5 6 7 8 9 10. 11. 12. 13 14 15 16 17 18 19 20 NAME ADDRESS P. O. Box 8§333 Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX 40 CHESTERFIELD VA 23832 220806 03/11/98 03/11/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 57 257.07 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 03/11/98 The first insertion being given .... Sworn to and subscribed before me this -,~--I -~ -ff ~ ' ~_~_ '~ ,',%J . . NoUry Public S~am or v~rginia City of Richmond My Commission expires 03/31/01 03/11/98 Superviso~ THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 25, 1998 Item Number: 16. r.. Subject: Public Hearing for Proposed Planning Department Fee Increase Countv Administrator's Comments County Administrator: Board Action Requested: Hold public hearing to gather citizen input regarding Planning Department fee increase. Summary of information: On March 17, 1998, the Planning Commission will hold a public hearing to consider an increase in fees for selected development applications. Staff will advise the Board of the Planning Commission's recommendation after their public hearing. In general, these fee changes will result in approximately a 6% fee increase. Fees primarily impacting citizens and small business owners, i.e., mobile homes, variances, special exceptions, etc. would be exempted from the increase. Preparer: Thomas E. Title: Director of Planning C:DATA/AGENDA/MAR2598.1/GOK Attachments: Yes ~-~No 191 r ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: March 25, 1998 Item Number: Summary of Information: (Continued) The last planning fee increase occurred in July, 1997. Approval of this increase will provide funding for the Planning Department's portion of the property information system that is currently being developed. This system would integrate databases of the Community Development departments, thereby facilitating improved customer service, information access and accuracy. The proposed increase is $32,700 Attached Items: Zoning Ordinance Amendment Flow Chart of Property Information System 192 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHIESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 17-11, 19-25 AND 19-279, INCREASING FEES FOR SUBDIVISION, REZONING, SITE PLAN, SCHEMATIC PLAN AND OTHER APPROVALS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-11, 19-25 and 19-279 of the Code of the County of Chesterfield, 1997, as amended, are amended and reenacted to read as follows: Sec. 17-11. Fees. The fees for processing subdivisions by the county shall be payable upon submission of the plats to the county for tentative or final approval and shall be equal to the following: (1) Tentative approvals (a) Original submittal, including up to two resubmittals ..... $260.00 280.00 Plus, per lot ....~,,.vu .... 21.00 (b) Renewal of previously approved tentative, including up to two resubmittals .... ~-~,~,.,~, 280.00 Plus, per lot .... 10.00 (c) Third and subsequent submittal of original or renewal of' previously approved tentatives... ' · ~,~,.~,. 110.00 per submittal (d) Adjustment to approved tentative, per submittal or resubmittal .... I00.00 110.00 (2) Final approval .... 545.00 600.00 Plus, per lot .... 5.00 (3) Appeal of decision of director of planning .... 260.00 Sec. 19-25. Fees. The following fees, which include the costs of hearings, advertisements and notices when 1014:21970.1 1 3/4/98 10:49 am 1 j3 required, shall be deposited simultaneously with the filing of the application: (a) Zoning reclassification: (1) Without conditional use planned development... $1,440.00 1,500.00 Plus, per acre for the first 200 acres... 40,.0¢ 45.00 Plus, per acre over 200 acres... 25.00 (2) With conditional use planned development... 2,590,.00 2,700.00 Plus, per acre for the first 200 acres... 5¢.¢0 55.00 Plus, per acre over 200 acres... 20.00 (3) No applicant for a zoning reclassification for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone. 1 1 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. (b) Conditional uses and special exceptions: (1) Multiple-family or two-family... 1,250.00 1,325.00 Plus, per unit over the first two units... 35.00 (2) Manufactured homes, mobile homes: a. New... 545.00 b. Renewal... 245.00 (3) Planned development: a. Without zoning reclassification... 2,250,.00 2,400.00 Plus, per acre ,~,, L,,c ,,,~L ,~u,, acre~... 15.00 · ,u~, per acre ~,vc, ~.uu aci-es.., t,,.uu b. With zoning reclassification... 2,590.00 2,700.00 Plus, per acre for the first 200 acres.., o,,.,~,~ 55.00 Plus, per acre over 200 acres... 20.00 c. Amend condition of planned development, each condition... 1,450,.00 1,540.00 (4)All others... 1,135.00 1,200.00 Plus, per acre... 25.00 (5) No applicant for a conditional use or planned development for any office, commercial or industrial use within an Enterprise Zone designated by the 'Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.2 2 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Amend condition of zoning, other than condition of planned development,-p~-¢vmt/fim~-- (c) 1014:21970.1 2 3/4/98 10:49 am (d) (e) (f) (g) (h) (i) G) (1) Per condition... 1,450.0,0 1,540,00 (2) No applicant seeking to amend a condition of zoning for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.3 3 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Variances, setback... 230.00 Variances, administrative... 230.00 Variances, all other... 570.00 Appeal to board of zoning appeals pursuant to section 19-21 ... 500.00 Sign permits: (1) Temporary signs, as permitted by article IV of the Development Standards Manual ... J,,.,,,, 55.00 (2) All other signs for which building permits are required... I00.00 110,00 (3) No business located within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee in order to obtain a sign permit. This exemption shall continue for the life of the Enterprise Zone.4 4 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Substantial accord determinations: (1) Planning commission hearing... 1,525.00 1,620,00 (a) With accompanying zoning application... 500.00 530.00 (2) Administrative determination....~,,.,~,," .... 265.00 No applicant for substantial accord determination for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone. 5 5 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires On December 31, 2016. Deferral requests by the applicant, per request: (1) Deferral of 40 or fewer days... 250.00 (2) All other deferrals... 150.00 No applicant requesting a deferral shall be required to pay a fee for the deferral if he was not charged a fee for his application. This exemption shall continue for the life of the Enterprise Zone.6 1014:21970.1 3 3/4/98 10:49 am 6 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. (k) Modifications to development standards and requirements... 260.00 Sec. 19-279. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing as follows: (a) Site plan: (1) Original submittal, including up to two resubmittals .... $ 865.00, 900.00 Plus, per acre.. . .,,,,.v~,:^ "^ 55.00 (2) Third and subsequent resubmittals, per resubmittal .... 290.0,0 310.00 (3) Adjustment to approved site plan, per submittal or resubmittal .... 290.00 310.00 (4) No business located within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay any of the fees described in subsections (a)(1) through (a)(3) above. This exemption shall continue for the life of the Enterprise Zone. 1 1 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. (b) (1) Schematic plan .... I,¢25.00 1,200.00 Plus, per acre for the first 50 acres .... 50.00 Plus, per acre over 50 acres .... 25.00 (2) Amendment of approved schematic plan .... 260.00 (c) Appeal'of decision of director of planning .... 260.00 (2) That this ordinance shall become effective immediately upon adoption. 1014:21970.1 4 3/4/98 10:49 am Existing Systeh, PIMS USER CALIAS Proposed System PIMS BIS CAS CALAIS USER LEGEND Planning Information Management System Building Inspection System County Address System Computer Assisted Land Information Appraisal System PROPERTY INFO SYSTEM P. O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX 40 CHESTERFIELD VA 23832 IAc count NumlI 220806 03/18/98 03/18/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 58 261.58 f~k~, 19 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 03/18/98 EVENTS The first insertion being given .... Sworn to and subscribed before me this · J t_) ~ \ Notary Public State of Virginia City of Richmond My Commission expires 03/31/0 03/18/98 Supervisor THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU P. O. Box 8~333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERF I ELD CO. BO. SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX 40 CHESTERF I ELD VA 23832 220806 03/12/98 03/12/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 25 112.75 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 03/12/98 The first insertion being given .... Sworn to and subscribed before me this A"t~- ~ ~ · ) u V~ Notary Public State of ginia City of Richmond My Commission expires 03/31/01 03/12/98 Supervise] THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND T~ CODE OF THE COUNTY OF CHESTERFIELD, 1997, A~ AMENDED, BY AMENDING AND REENACTING SECTIONS 17-11, 19- 25 AND 19-279 RELATING TO SUBDIVISION, REZONING, SITE PLAN, AND SCHEMATIC PLAN FEES SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. NAME ADDRESS o o 10 11 12 13 14 15 16 17 18 19 20 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 March 25, 1998 Item Number: 16.F. Subiect: Public Hearing on Proposed Ordinance Amendment Relating to the Telephone Tax for the E-911 System (~c~ nt'y'/~d mi nistrator: ~ ~~ Board Action Requested: Hold Public Hearing to Gather Citizen Input on the Proposed Ordinance Amendment relating to the Telephone Tax for the E-911 System Summary of Information: This date and time has been scheduled to hold a public hearing on the proposed amendment to the E-911 user fee charged on telephone services. The FY99 Proposed Budget includes a $1.00 increase in the E-911 user fee (from $1.00 to $2.00). This increase is recommended to assist in offsetting additional costs the County will incur over the next several years, as a result of the new Emergency Communications Center as well as other costs related to providing emergency communications services. The proposed ordinance is attached. p re pare r: ~'~~Y~/_~ ~: ~-'- Rebecca T. Dickson Title: Director, Budget & Mana,qement Attachments: Yes AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-141 RELATING TO THE TELEPHONE TAX FOR THE E-911 SYSTEM BE IT ORDAINED by the Board of SuperVisors o£Chesterfield County: (1) That Section 9-141 of the Code of the Count. of Chesterfield., 1997, as amended, is amended and re-enacted to read as follows: Sec. 9-141. Amount of tax. Pursuant to the authority set forth in Code of Virginia, § 58.1-3813, the county hereby imposes a tax to be used by the county to pay the capital, installation and maintenance costs and recurring maintenance, repair, system upgrade, and overhead costs of its E-911 system. The tax shall be levied upon each purchaser of telephone service from a corporation coming within the provisions of Code of Virginia, § 58.1-2600 et seq. The tax shall be in the amount of $I.¢,0 2.00 per telephone line per month. (2) That this ordinance shall become effective immediately subject to the 120-day notice ' e provision contained in Cod, of Virginia 3~ 58.1-3812. 0407:22101.1 199 THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 9-141 RELATING TO THE CONSUMRR TAX ON TELEPHONE SERVICES SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 NAME ADDRESS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Date: March 25, 1998 Item Number: 16. c. Subiect: Public Hearing on Proposed 1998 Tax Rates County Administrator's Comments: County Administrator: Board Action Requested: Hold Public Hearing to Gather Citizen Input on Proposed 1998 Tax Rates Summary of Information: This date and time has been scheduled to hold a public hearing on tax levies for the tax year 1998. The County Administrator's Proposed FY99 Biennial Financial Plan holds all tax rates constant with the exception of the real estate rate which is proposed at $1.08 on every $100 of assessed value effective June, 1998. Staff will give a brief presentation prior to receiving public input. Preparer: Rebecca Dickson Title: Director, Budget and Management Attachments: Yes ~-~No # ZOO 201 AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY 'OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield that for the year beg!nning on the first day of January, 199~_8_8, and ending on the thirty-first day of December, 199~8, the taxes on property in all the .Magisterial Districts of the County of Chesterfield shall be as follows: Sec. 1. Real Property and Mobile Homes. On tracts of land, lots or improvements thereon and on mobile homes the tax shall be $1.098 on every $100 of assessed value thereof. Sec. 2. Personal Property (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Virginia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof. (c) On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 8-13.3, Code of the County of Chesterfield, 1978, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. (d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e) On motor vehicles which use clean special fuels as defined in Section 58.1-2101 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. 0600:177.8 - 1 - (f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire. by a motor carrier engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof Sec~ 3. Public Service Corporation ProPerty. (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $1.09 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed valUe thereof. Sec. 4. Machinery. and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. 0600:177.8 - 2 - 20B P, O, Box 85333 An A~fiiiat~ of M~di~ Genera} Richmond, Virginia 23293-000 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P 0 BOX 40 CHESTERFIELD VA 23832 IACCOUnt Numl{ iiii !ii ii 220806 03/18/98 03/18/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD 0 1 x 22 99.22 Friday. Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 03/18/98 The first insertion being given .... 03/18/98 Sworn to and subscribed before me this '%t fl- ci <~ · ' © ¢ Notary Public State of Vir nia City of Richmond My Commission expires 03/31/01 THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU idInt n ) imt - i T t h P. O. Box 8~333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX 40 CHESTERFIELD VA 23832 I Account Num 220806 03/11/98 03/11/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 22 99.22 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 03/11/98 The first insertion being given .... Sworn to and subscribed before me this ~" ~"]-~ ~ · I (J - Notary Public State of ~rginia City of Richmond My Commission expires 03/31/01 03/11/98 Supervis r~ THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Date: March 25, 1998 Item Number: 16.H. Subiect: Public Hearing on Proposed FY99-2003 Capital Improvement Program (CIP) County Administrator's Comments: County Administrator: Board Action Requested: Hold Public Hearing to Gather Citizen Input on Proposed FY99-2003 Capital Improvement Program Summary of Information. This date and time has been scheduled to hold a public hearing on the County Administrator's Recommended Capital Improvement Program for FY99-2003 which totals $302,573,150 for County, Schools, and Utility projects. Staff will give a brief presentation prior to receiving public input. Preparer: ~-~~(::~'~ ~/~O"~ Rebecca Dickson Title: Director, Bud,qet and Mana,qement [----'~ Yes # Z04 Attachments: No THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER ADOPTION OF THE PROPOSED FY99-2003 CAPITAL IMPROVEMENT PROGRAM (CIP) SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19. 20. NAME ADDRESS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Date: March 25, 1998 Item Number: 16.1. Subiect: Public Hearing on the FY99 Proposed Community Development Block Grant and HOME Annual Plan County Administrator's Cgmments: ~,~ -- ~ County Administrator: ,~~ Board Action Requested: Hold Public Hearing to Gather Citizen Input on the FY99 Proposed Community Development Block Grant and HOME Annual Plan Summar~ of Information: This date and time has been scheduled to hold a public hearing on the FY99 proposed Community Development Block Grant and HOME Annual Plan. The FY99 recommendation for this program totals $1,892,643 which is comprised of $1,762,600 in new CDBG and HOME allotments and $130,000 of reprogrammed appropriations from previous fiscal year programs which have been completed. The County's Community Development Block Grant and HOME Annual Plan for FY99 is required to be submitted to the U. S. Department of Housing and Urban Development by May 15, 1998. The submission must follow a required public hearing by the Board of Supervisors. A Proposal Review Committee has made its recommendation to the County Administrator on the County's FY99 CDBG and HOME funding. The attached material is the Proposal Review Committee's recommendation and the recommendation from the County Administrator. Staff wil~ give a brief overview prior to taking public comments. Preparer:[/}t[./~4'-7-r ~[ ~/'¢Y'~ Title: Director, Bud.et & Mana.qement r'Rebecca T. Dickson Attachments: ;~06 0 0 ~ [.-, ;~07 Z ~OS 209 THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER THE COUNTY'S FY99 PROPOSED COMMUNITy DEVELOPMENT BLOCK GRANT AND HOME ANNUAL PLAN SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. ~ 5 NAME ADDRESS 19. ~.o .~¥¥ ~ ~ ~ THE COUNTY'S FY99 PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME ANNUAL PLAN - Page 2 TIq3~K YOU. 21 22 23 24 25 26 27 34 NAME ADDRESS 141 35 36 37 38 39 40 THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER THE PROPOSED FY99 BIENNIAL FINANCIAL PLAN SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. ADDRESS THE PROPOSED FY99 BIENNIAL FINANCIAL PLAN Page 2 T~ YOU. NAME REATER RICHMOND AREA HEALTH EDUCATION CENTER March 25, 1998 The Honorable Renny Bush Humphrey Chair, Board of Supervisors Chesterfield County Post Office Box 40 Chesterfield, Virginia 23832 Dear Mrs. Humphrey: On December 1, 1997, the Greater Richmond Area Health Education Center (AHEC) submitted a proposal entitled Chesterfield Area Parental Participation Project (CAp3) for Community Development Block Grant (CDBG) funding. This evening, we are continuing our efforts to secure funding for CAp3, an educational program for eligible Chesterfield County Public Schools (CCPS) students and their parents and teachers. In light of our commitment to increased parental involvement in the science, mathematics, and technology education of low income children, we respectfully request that the Board of Supervisors favorably consider a revised funding request. The total budget for CAp3 is $91,466.26; the Greater Richmond AHEC originally requested $35,518.00 in CDBG funding. CCPS and Greater Richmond AHEC have identified alternative funding sources and increased our own support so that the request for CDBG funds is reduced significantly. The Greater Richmond AHEC therefore respectfully requests $17,562.00 in CDBG funding be awarded to this project. This level of CDBG support is critical for CAP3 to be executed effectively and efficiently. The CDBG contribution would be distributed as follows: CAP3 Coordinator Salary $ 7,500.00 Fringe 2,062.00 Parent Training 4,000.00 Materials 4,000.00 Total $17,562.00 (.25FTE) If you have any questions or require additional information, please contact me at 371-3570. Thank you for your consideration of this matter. Copy: Members of the Boai-d / ' of Supervisors POST OFFICE BOX 85622 RICHMOND, VIRGINIA 23285-5622 TELEPHONE: (804) 371-3570 Fax: (804) 371-3617 Park Lee Child Development Center Bensley in cooperation w~th the community is committed to serving the whole child and providing a safe haven for them. Park Lee Residents 594 residents live in the community 32% 0-5 years old 24% 6-12 years old 911% are single parent homes Predictors of Student Achievement in Reading Number of books child has available in the home Number of books child owns Hours parent has read to the child Hours of lap reading parent has provided Variety of vocabulary used by parent Sound symbol relationships-phonemic awareness Knowledge of letlers of the alphabet From birth to age six- children in poverty have about 50 hours of reading readiness experiences. middle class children experience about 1300 hours of reading readiness experiences. This is equal to- approximately 38 minutes a day for middle class approximately ! .2 minutes per day for children in poverty This is almost 2-/ times as much time for one group versus the other. Bensley Elementary School offers: -summer school for pre Kindergarten students age 4 last summer 68 four year olds attended -Head Start classes in which 36 students attend -Kindergarten computer program that teaches phonemic awareness Chesterfield Area Parental Participation Pro.iect Bensley Elementary School Demographics: 600 student enrollment 75-80% of the students receive free or reduced breakfast and lunch 36% of the students live with two parents 57% of the students live with mother only 4% live with father only 64% of the students represent the minority population 68% of the students live in multi family dwellings 9% live in mobile homes Bensley Elementary School offers- 1. After school homework assistance program for three days per week 2. YMCA before and after school program 3. Summer School includes a Hands on Science Outreach Parent Involvement Increases Student- Achievement Attendance Motivation Attitude Behavior Self Esteem Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 March 25 1998 Item Number' 16 .J. Subiect: Public Hearing on Proposed FY99 Biennial Financial Plan County Administrator's Comments: County Administrator: Board Action Requested: Hold Public Hearing to Gather Citizen Input on the Proposed FY99 Biennial Financial Plan Summar~ of Information: This date and time has been scheduled to hold a public hearing on the County Administrator's Proposed ~FY99 Biennial Financial Plan which totals $621,398,700 (first year of the biennial). Staff will give a brief presentation prior to receiving public input. Preparer: ~-~.~ ("'~-- ~-"~"dc'~'-~ Title: Director, Bud,qet and Mana,qeme.t Rebecca Dickson [---~ Yes # Attachments: No SALEM CHURCH ATHLETIC ASSOCIATION LIGHTING PROJECT FOOTBALL FIELD SALEM CHURCH MIDDLE SCHOOL The Salem Church Athletic Association uses the field behind Salem Church Middle School for football practice. Unfortunatly, there are no lights, making night-time practice and games impossible. As a result, when wishing to use one of the counties lighted fields we have had to share the field with three other associations, as well as using the comer of a soccer field while soccer teams pratice at the same time. This crowding is neither a safe or ideal situation. The Salem Church Athletic Association is spear-heading a project to light the football field behind Salem Church Middle School, thereby alleviating some of the crowding on county practice fields. Already we have received donations and pledges of help from volunteers for this worthwhile endeavor. With the help of Mr. Harry Daniels, from the Chesterfield County Board of Supervisors and Mr. Bruce Dove, from Chesterfield County Department of Parks & Recreation, progress is taking place. The service for the lights is up and Virginia Power will be digging the trunk line to energize the system. Although, we have received much support throughout the community we are still in need of additional funds for th'is project. It is on the recommendation from the County Department of Parks & Recreation, that w~request the sum of $25,000.00 be added to the Department of Parks & Recreation Budget to help complete this project. !i Respectfully Submitted Salem Church Athletic Association PEOPLE ASSISTING IN DEVELOPING PROJECT MR. MIKE GOLDEN MR. BRUCE DOVE CHESTERFIELD COUNTY DEPARTMENT OF PARKS & RECREATION MR. RANDY SIMMONS CHESTERFIELD COUNTY PUBLIC SCHOOLS MAINTENANCE DEPARTMENT MR. DON LUBKIN VIRGINIA POWER MR. DONALD FIELD, PRESIDENT SALEM CHURCH ATHLETIC ASSOCIATION MR. JIM BECK CHESTERFIELD COUNTY QUARTER-BACK LEAGUE MR. DANIEL H. FISHER, PRESIDENT FISHER ELECTRICAL CO. INC. PROJECT CONTRIBUTORS MR. HARRY DANIELS-CHESTERFIELD COUNTY BOARD OF SUPERVISORS $3,000.00 VIRGINIA POWER LIGHT POLES MANPOWER UKROP'S SUPERMARKET CASH DONATION LIGHTING SWITCH BOX DIXIE ELECTRIC SUPPLY CORP. UNDERGROUND CABLE MURRAY CORP. SWITCH GEAR NATIONWIDE GENERAL RENTAL CENTER TRENCHING EQUIPMENT FISHER ELECTRICAL CO. , INC. SUPERVISION MANPOWER Points of Light Foundation: Dali: . oints of L... Page I of ! Daily Points of Light Award About Us Volunteer Centers Memberships Daily Points of Light Connect America Daily Points of Light Award Winner February 25, 1998 CHESTERFIELD-COLONIAL HEIGHTS ALLIANCE FOR SOCIAL MINISTRY (CCHASM) Chester, Virginia Daily Point of Light #1060 In response to the Governor's challenge for churches to assume more responsibility in their communities, Chesterfield-Colonial Heights Alliance for Social Ministry (CCHASM) was bom. CCHASM is an alliance of 42 churches of different denominations working together to assist individuals and families whose emergency needs cannot be met through existing governmental' agencies. CCHASM has been in existence for nine years, providing assistance with food, fuel, rent, medicine, water bills and electricity. Money for this type of assistance comes directly from CCHASM member churches and some annual funding from the United Way. People Touching People, a program of CCHASM, utilizes the skills of its membership to provide a variety of services which improve the quality of life for families, allow individuals to remain independent and foster self-sufficiency. People Touching People projects have included transportation for medical appointments, purchases of needed medical equipment, child-care services, mentoring for at-risk teens, appliance repair, yard work, denture purchase, financial counseling and home improvements. CCHASM works in collaboration with the county social service department, schools, mental health department and other human service organizations. Volunteers screen each client request thoroughly to determine whether the need is an emergency or an on-going problem within the household and family structure. Last year, CCHASM mobilized in excess of $58,000 worth of in-kind donations and 5,970 hours of volunteer service. During this time, CCHASM was able to provide assistance in 692 different situations. The People Touching People program received 113 requests and was able to assist 42 families. CCHASM recently received a $10,000 Community Development Block Grant to assist in the successful implementation of welfare reform in Chesterfield and Colonial Heights. Daily Points of Light Award Archive The Points of Light Founda§on [ 1737 H Street NW, Washington DC, { Tel: 202.223.9186 [ Fax: 202.223.9256 { Email: volnet~,aol.com Ministry lhance, named Point of Light The. Chesterfield Colonial Heights 'Alliance for Social Ministry (CCHASM) was named the daily' award winner for yesterday by The Points of Light Foundation..' The alliance is a group of '40 churches in Colonial Heights and Chesterfield county, it was founded in'1989 to' help people who are in need, usually during a crisis. · , .. The Points of 'Light Foundation's ".mission'is to engage more.people in.. commendation from President i v°lunteer~community service to help Clinton and former h-esident Bush. ed'-'. solve serious social problems. Shelley Mm-ray, chairman of CCHASM's execu.tive'board, said the alliance's newest project is a mentoring program that pairs a vol- ' unteer with a person who is coming off welfare. As part of being recognized as a' daily Points of Light award winner,. the alliance is to receive letters of Members of the Board of Supervisors: My name is Donald Wilms. I am First Vice President of the Chesterfield Education Association, teacher in Chesterfield County Public Schools, parent of a Chesterfield County Public Schools student, resident of the Matoaca Magisterial District, and Chesterfield County taxpayer. Is it not true that after you advertised the tax rate at $1.08, you directed the school board to scale back its already adopted budget by $948,800.00? Last week I heard Mr. McHale say that he was interested in school crowding issues. Might not that almost one million dollars go a long way in reducing overcrowded schools? I also heard Ms. Humphrey say that we needed to make sure young children get the quality education we got. There is an old maxim that says, "You get what you pay for." Then I heard Mr. Daniel exclaim, "What a nice place Ch~sterfleld is!" Later I heard him offer a PTA member a large book and invite her to find where we could take the money from to fund the school board's adopted budget. Later I heard Mr. Warren say that he had no doubt that the school board's $319 million dollar adopted budget would be fully funded. I wondered if Mr. Warren had some inside scoop because it seemed to me that if the school board's budget were not reduced, then someone else's budget would have to be reduced further, and it seemed to me that his statement contradicted Mr. Daniel's invitation as I understood it. Now I understand that the General Assembly has given us enough money to fund the adopted school board budget. How lucky for us! But I am not sure that we should count on the state government's largesse every year, nor have I ever felt comfortable being dependent on the generosity of others. Nor am I pleased that we must spend this newly acquired money on things that our school board deems essential. This money from the state might have been spent on a myriad of items that the school board wants for our children but cannot afford. I understand that by reducing my property taxes I will Day about $11.20 less in taxes. But giving my daughter a less expensive education in return for pittance hardly seems like a good deal. Is this not a county that votes in favor of bond referenda? This brings me back to Mr. Daniel's exclamation about how nice a place Chesterfield County is. Aren't communities with the best schools also the safest communities? If we fall to reach the number of students that our schools currently reach, mightn't there be a few more lost children about town, possibly causing mischief? And would this situation in turn not cause my property value to decrease? If we also decrease our police department budget, will we have enough law enforcement officers to protect us as we are used to? If we do not, will my property value not go down? If we also decrease our fire department budget, will we have enough fire fighters to save our homes if--heaven forbid-- they should catch on fire, possibly endangering our lives and the lives of those we love? If we do not, then will my family be as safe as it has been? According to a letter to the editor of the Times-Dispatch from Steve Jones of Midlothian--and I quote--"Voters in Chesterfield hold elected officials accountable, and they respond by acting responsibly.,, is it not true that because of your advertising the tax rate at $1.08, you cannot keep the rate at the current level of $1.09 without readvertising the rate? Yet you could have advertised it at the current $1.09 and still voted to reduce it to $1.08 after hearing from the citizens of this county? Please help me to understand. 3-25-98 Chesterfield Socce Club P.O. Box 1893, Chesterfield, Virginia 23832 Voice (804) 796-3030 / Fax (804) 271-3865 TO: Chesterfield County Board of Supervisors 24 March 1998 FROM: Chesterfield Soccer Club (CSC)Board of Directors SUBJECT: Consideration of programs for inclusion to the Chesterfield County budget. The CSC Board of Directors kindly submits the following programs for possible inclusion into the Chesterfield County proposed budget: LOWE'S PARK AND SOCCER COMPLEX: Requirement: $35 Thousand Dollars to match an equal amount to be provided by the CSC Board of Directors and the Chesterfield Adult Soccer Association (CASA) to complete the access road and parking lot at the new complex. Justification: CSC and CASA have entered into a verbal agreement with the Director, Chesterfield County Parks and Recreation to provide funds to complete the above listed projects which are necessary to open the complex in 1999. CSC and CASA intend to enter into a written agreement with Chesterfield County to develop and maintain the site for the mutual benefit of all Chesterfield County residents. Our goal is to create a premier soccer complex which will be a tremendous asset to the southern end of Chesterfield County and also be available to all the Soccer Clubs for tournaments. The three tournaments sponsored by Chesterfield County soccer dubs provide county businesses with millions of dollars of additional revenue each year. This is exemplified by the Spring Ice Breaker Tournament hosted by CSC which featured 256 teams from eleven states and Canada. SOCCER FIELD ILLUMINATION: Requirement: $160 Thousand Dollars to light two separate soccer field sites. Currently, the southern part of Chesterfield County has only one soccer field that has lights. This one lighted field is the only available field to the two organizations which have approximately one thousand players each. Because lit fields are not available during the fall season, many of the youth teams from CSC are not afforded an opportunity to practice during the week. Although many athletic fields of various types have been added to the southern part of the county over the last ten years, not a single soccer field has been built with lights. Iron Bridge Park is scheduled to receive lights for one field in 1999, but this hardly begins to meet the extreme need of the Chesterfield County soccer community. Respectfully submitted~, Duane L. Wittman Chesterfield Soccer Club Host of Chesterfield Spring Soccer Invitational! 3/2~98 Board of Supervisors Hearing cu. Four years ago, as a relative newcomer to this county, I came to this hearing and informed you that, before it ever began, my honeymoon with Chesterfield was over. From the moment my children entered this school system and I began volunteering_in the~ classrooms, I was appalled at the frasmtmg conditions for teachers and students. Classrooms were so large and busy that teachers were lucky ffthey could cover the bare minimum of material; responding to individual needs was out of the question. I observed as teachers straggled with lack of space, lack of planning time, lack of aides, and lack of parent support....not to mention lack of compensation on a par with other top school districts. At that 1994 hearing I also described my awe and amazement that educators could even get by on their shoestring budgets, let alone achieve the successful results we expect here in Chesterfield. And although I suspected even then that "getting by" is the yardstick for some supervisors when it comes to the school budget, I hardly consider "adequate" a vision for the schools we need in the 21st century. So I was imtated when I received a letter from my supervisors bragging on the county's low per-pupil expenditure in the same sentence that it touted our tow utility rates...as ffskimping on our kids' education can be equated with efficiency of our water and sewer systems! Let me remind you that this letter went out as the school system simultaneously let go 87 teachers and 48 aides, declined to raise teacher salaries or improve the PTR, and jettisoned the junior kindergarten program, all as cost-cutting measures. Yet our supervisors were jubilantly proclaiming that they hoped to lower our property tax rate! Well, here it is 1998, and the words I spoke four years ago are, coincidentally enough, still relevant today: "Personally, I do not share in the'exuberance of officials who proudly point to our county' s rating among the top-20 places to live in the nation; NOT when public education is so undervalued here that the school system goes begging for classroom space, decent employee compensahon, and eno ~ugh teachers and aides to go around. I am ashamed to live in a county where the leadership gloats over its wealth, resources, and educated population...yet considers important programs such as jumor kindergarten to be expendable. Progressive school systems consider a two-tiered kindergarten essential, because two levels afford the neediest, most at-risk students the oppommity for a good head start on their education." Not much has changed in those four years; except that I have had the pleasure of attending meetings where Mr. Darnels insists on using JK as an example of wise economizing. Everyone screamed when we eliminated JK, he shrugs, but no one is making much fuss now that it's gone. As soon as I locate an at-risk four-year-old who is able to understand...and articulate...that the gap between him and his more advantaged age-peers only widens that much further in the year before kmdergarter~ I will be glad to introduce him to you. In the meantime, for those of you who think JK was a luxury, I reeonm~end some in- depth conversations with experienced kindergarten teachers. Another thing that has changed since 1994 is that the people of Chesterfield have reaffirmed their vision for quality, uncrowded schools, with a resounding 83% approval rate in the recent bond referendum. That hnd of overwhelming approval is virtually unheard of in a county where the majority of households contain no school-age children. 8o why did we endorse the bond issue only to have our supervisors backpedal on us, leaping to reduce revenues and appease the senior citizens with a 'tax cut? I have to wonder: how many of the seniors in your telephone constituency are members of the Patchwork Partners or other senior volunteer groups who work with students at the local schools? I would be ~ to bet that NOT ONE senior school volunteer in this county is pressuring you for this tax reduction,_ because those volunteers are all-too-familiar ~with the needs and inadequacies of our schools. I suspect that your telephone constituency more likely consists of the same senior citizens who elbowed me aside in front of Lrkrops when I collected signatures for the elected school boards referendum, and told me point-blank, "Oh, honey, my children are GROWN! I don't care about the schools any more!" Watching you all congratulate yourselves on your foresight because you "got by" with budget cuts once again---thanks to unanticipated savings and state revenues--reminds me of the H.G. Wells quote: "Human history more and more becomes a race between education and catastrophe." I'm tired of hearing that our schools are fine because you "cut programs and nobody screamed," and because you were able to paste together a final budget close to what was requested. The school budget is nothing but a mectumism that parcels out whatever funds are available; the artificial ce'fling it sets 'has absolutely no connection to the needs of our students or the rapidly-increasing demands on our schools. When you are ready to enter the next century, to do more than just play to your telephone constituency and to begin considering the effects of your cost-cutting onthe voiceless, give us a sign. Ke.m~nber, your constituency also includes parents and educators with a vision that, someday, school budgets will be based on needs and not artificial ceilings. How about a long-range pl~ for starters, to come up with funds for an improved PTR, an extended school year, and/or an earty childhood program to reduce gaps between entering ldndergarteners? For now, I ask only this: please, hold the line at $1.09! Patty Kmszewski 2404 St. Regis Dr. Richmond, VA 23236 David L. Adklns, Sr. ?astor Lori Epps Youth Director Selina Heslep Director of Music Betty Mason DiG Pre-School Helen Anderson Church Secretary St. Mark's United Methodh 11551 Lucks Lane, Midlothian, VA CHURCH: 379-1655 · NURSERY SCHOOL: 379-1933 "PARSON, A Petition To the Board of Supervlsor~, Chesterfield Cou From St. MnrWs United Methodist Ch~ St. Mark's United Methodist Church has hosted the Cari two years. The church is in full support of the program as a co~ We are petitioning the Board to restore the sarhe level gave Caritas last year, but we do encourage the Board to incre~ $1,000 to ensure warm shelter and accommodations for those provide for themselves. '7qq.- 7 ~,V& ;t Church 3113 GE: 378-2249 - FAX 379-4777 rch ts homeless for j~munity service. 7funding that they March 22, 1998 the amount by 37q- Yr 7_,2 89:22 8843794777 98~ P.O1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 25, 1998 Item Number: Su~ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting on April 8, 1998 at 3:30 p.m. Preparer: Tammy D. T-laskins Attachments: -~ Yes No Title: Acting Clerk to the Board # 213