12-18-2002 PacketCHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~l Date:
December 18, 2002
Item Number: 2.A.
Subiect: County Administrator' s Comments
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
The Accounting Department has completed preparation of the County's FY02
Comprehensive Annual Financial Report, which includes financial statements
audited by KPMG, LLP, independent auditors. Elizabeth Foster, engagement
partner from KPMG, LLP, will be at the meeting to formally present the report
to the Board as required by the Code of Virginia.
Preparer.- Mary Lou Lyle
Title: Director of Accountinq
Attachments:
Yes
No
] OO0oo I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meeting Date: December 18, 2002
Item Number: 2.B.
Subject:
County Administrator's Comments
County Administrator's Comments:
County Administrator:
Board Action Requested:
Publicly recognize in cooperation with the Muscular Dystrophy Association the
Chesterfield Fire & EMS Department for raising $19,387 in the 2002 MDA ~Fill-
the-Boot" campaign.
.Summary of Information:
Jennifer Holdorff, Program Coordinator for M_DA, would like to present the
department with a plaque. Chief Steve Elswick, Lieutenant Pete Svoboda, and
Firefighter Mark Vaeth (Department Coordinator) will accept the plaque.
Preparer: Paul W. Mauqer
Title Deputy Chief
Attachments:
[~Yes
No
)00002
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meeting Date:
December 18, 2002
Item Number: 2.C.
Subiect: County Administrator' s Comments
County Administrator's Comments.
County Administrator:
Board Action Requested:
Summaryoflnformation: The Chesterfield County Utilities Department was
selected by the U.S. EPA to receive the National Industrial Waste
Pretreatment Award. The County's program was recognized as the best among
the programs of similar size utilities across the nation. The award
recognizes the exceptional efforts in working with industrial discharges in
the County to protect the environment.
Preparer: Craig S. Bryant Title:
Director of Utilities
Attachments:
~'~ Yes
No
000003
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meeting Date: December 18, 2002 Item Number: 5J~.
.Subject:
Recognition of Department Employees of the Year for 2002
County Administrator's Comments:
County Administrator:
Board Action Requested:
.Summary of Information:
Employee recognition is a critical component of the county's quality effort.
The annual Employee of the Year Program, begun in 1976,reflects the county's
commitment to quality and excellence in the areas of customer service,
teamwork, innovation, and continuous improvement. Employees of the year may
also excel by solving an extraordinary problem or achieving a significantly
difficult goal. This year we are pleased to recognize 30 Employees of the
Year who were selected by their peers to represent their departments. The
attached listing identifies the 2002 Employees of the Year and they are
present to be recognized by the Board of Supervisors.
Preparer:
Marilyn E. Cole
Attachments:
Title: Assistant County Administrator
ooo.oo
Name
Adams, Sharyl W.
Arrington, Donna
Belcher, Rita
Bowles, Bonnie
Chambers, Tracie
Cherry, Sharmeyne
Coleman, Ronnie
Detwiler, Connie
Dunlevy, Warren Edward
Fulk, Gregory
Garling, Susan
Glover, Patricia
Hetzler, Lisa
Jenkins, Steven
Johansen, Mary
Jones, Carole J.
Lassiter, Jennifer
Leedy, Anne R.
Mason, Tasha
Minetree, Beverly
Mock, Sharon
Sadler, Norman
Somervell, Amy
Stone, Deborah
Suda, David L.
Trimmer, Robert
Wampler, Jennifer
Wilkerson, Matthew
Wright, Traci
Yeatts, Mike
Department
Youth Services
Accounting
Commissioner of the Revenue
Purchasing
IST
Library
General Services
Risk Management
Building Inspections
MH/MR/SA
Real Estate
Juvenile Probation
Treasurer
Utilities
Emergency Communications
Health Department
Youth Group Home
Juvenile Detention
Internal Audit
County Attorney
Community Corrections
Environmental Engineering
Planning
Budget & Management
Police
Fire & EMS
Parks & Recreation
Sheriff
Administration
HRM
.000005
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~l Date: December 18, 2002
Item Number: 5.B.
Subiect: Resolution Recognizing William R. Eagar Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
The adoption of the attached resolution.
Summary of Information:
Career Police Detective William R. Eagar will retire from the Police
Department after having provided over 29 years of service to the
citizens of Chesterfield County.
Preparer: Colonel Carl R. Baker
Title: Chief of Police
Attachments:
Yes [~ No
000OO6
RECOGNIZING MR. WILLIAM R. EAGAR UPON HIS RETIREMENT
WHEREAS, Career Police Detective William R. Eagar will retire from
the Chesterfield County Police Department on January 1, 2003, after
providing over 29 years of quality service to the citizens of
Chesterfield County; and
WHEREAS, Detective Eagar has faithfully served the county in the
capacity of Dispatcher, Patrol Officer, Investigator, Detective, Senior
Detective, Master Detective, and Career Detective; and
WHEREAS, Detective Eagar was selected as police Officer of the year
for 1997; and
WHEREAS, Detective Eagar was given an Award of Commendation for his
investigative skills in the successful resolution of more than fifty
burglaries in the Metro Richmond area; and
WHEREAS, Detective Eagar has received numerous letters of thanks and
appreciation for the assistance rendered and the courteous and
professional manner in which investigations were handled; and
WHEREAS, Detective Eagar has provided the Chesterfield County Police
Department with many years of loyal and dedicated service, and
Chesterfield County and the Board of Supervisors will miss Detective
Eagar's diligent service.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors, this 18tn day of December 2002, publicly recognizes Career
Police Detective William R. Eagar, and extends on behalf of its members
and the citizens of Chesterfield County, appreciation for his service to
the county, congratulations upon his retirement, and best wishes for a
long and happy retirement.
AND, BE IT FURTHER RESOLVED, that a copy of this resolution be
presented to Detective Eagar, and that this resolution be permanently
recorded among the papers of this Board of Supervisors of Chesterfield
County.
000007
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~l Date: December 18, 2002
Item Number: 5.C.
Subject:
Resolution Recognizing D. Courtney Griffin Upon His
Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
The adoption of the attached resolution.
Summary of Information:
Lieutenant D. Courtney Griffin will retire from the Police Department
after having provided over 27 years of service to the citizens of
Chesterfield County.
Preparer: Colonel Carl R. Baker
Title: Chief of Police
Attachments:
Yes ~-] No
000005
RECOGNIZING MR. D. COURTNEY GRIFFIN UPON HIS RETIREMENT
WHEREAS, Lieutenant D. Courtney Griffin will retire from the Chesterfield County
Police Department on January 1, 2003 after providing over 27 years of quality service to
the citizens of Chesterfield County; and
WHEREAS, Lieutenant Griffin has faithfully served the county in the capacity of
Patrol Officer, Investigator, Sergeant, and Lieutenant; and
WHEREAS, Lieutenant Griffin's law enforcement career began in 1970, as a patrolman
with the Petersburg Police Department, where he obtained the rank of Sergeant and
received the Purple Heart and Combat Cross for Valor before beginning employment with
the Chesterfield County Police Department; and
WHEREAS, throughout his police career, Lieutenant Griffin has served as a member
of the Army Reserve, where he rose to the highest enlisted rank, Command Sergeant Major,
and upon retirement from the reserve on August 2, 2002, received the Legion of Merit
retirement award; and
WHEREAS, Lieutenant Griffin was the founding member of the Special Weapons and
Tactics Team (SWAT) in 1976, serving on the team from 1976 through 1987, and as
Assistant Team Leader from 1984 through 1987; and
WHEREAS, Lieutenant Griffin was the founding member and Charter Vice President of
the Fraternal Order of Police Lodge #47; and
WHEREAS, Lieutenant Griffin formed the Fugitive Unit and initiated the
department's Ten Most Wanted List, and on three separate occasions in his police career,
faced armed assailants who had wounded police officers; and
WHEREAS, Lieutenant Griffin has received the Chesterfield County Police
Department's Police Star, Purple Heart and Combat Ribbon as a result of his actions on
May 22, 1987, while assisting the Petersburg Police Department, when he was shot and the
bullet struck his Kevlar vest, causing serious, but non-life threatening injuries; and
WHEREAS, Lieutenant Griffin was the first member of the Chesterfield County Police
Department to be inducted into the International Association of Chiefs of Police DuPont
Kevlar Survivors Club; and
WHEREAS, Lieutenant Griffin has received numerous letters of thanks and
appreciation for assistance rendered in all types of situations; and
WHEREAS, Lieutenant Griffin has provided the Chesterfield County Police Department
with many years of loyal and dedicated service, and Chesterfield County and the Board of
Supervisors will miss Lieutenant Griffin's diligent service.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors,
this 18th day of December 2002, publicly recognizes Lieutenant D. Courtney Griffin, and
extends on behalf of its members and the citizens of Chesterfield County, appreciation
for his se~ice to the county, congratulations upon his retirement, and best wishes for
a long and happy retirement.
AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to
Lieutenant Griffin, and that this resolution be permanently recorded among the papers Of
this Board of Supervisors of Chesterfield County.
O0ooo
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~l Date: December 18, 2002
Item Number: 5.D.
Subiect:
Resolution Recognizing James B. "Jim" Henry, Jr. Upon His
Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
The adoption of the attached resolution.
Summary of Information:
Career Police Officer James B. ~Jim" Henry, Jr. will retire from the
Police Department after having provided over 26 years of service to
the citizens of Chesterfield County.
Preparer: Colonel Carl R. Baker
Title: Chief of Police
Attachments:
Yes ~-] No
# 0000t0
RECOGNIZING MR. JAMES B. "JIM" HENRY, JR. UPON HIS RETIREMENT
WHEREAS, Career Police Officer James B. "Jim" Henry, Jr. will retire from
the Chesterfield County Police Department on January 1, 2003 after providing
over 26 years of quality service to the citizens of Chesterfield County; and
WHEREAS, Officer Henry has faithfully served the county in the capacity of
Sheriff's Deputy, Patrol Officer, Investigator, DARE Officer, Crime Prevention
Officer, Senior Officer, Master Officer, and Career Officer; and
WHEREAS, Officer Henry served as an Evidence Technician whereby he
responded to crime scenes, took photographs, and recovered evidence connected to
crimes; and
WHEREAS, Officer Henry was one of the original members of the Chesterfield
Police SWAT Team, formed in 1976, and participated in the creation of the first
Anti-Crime Task Force of the Chesterfield County Police Department; and
WHEREAS, Officer Henry received an Award of Commendation for his
observation skills and diligence while stopping a suspicious vehicle, his
actions resulting in eighteen arrests and the clearance of five breaking and
entering cases in Chesterfield and other jurisdictions in the Metro Richmond
area; and
WHEREAS, Officer Henry piloted the first School Resource Officer Program in
the Chesterfield County Schools; and
WHEREAS, Officer Henry has received numerous letters of thanks and
appreciation for the assistance in many situations; and
WHEREAS, Officer Henry has provided the Chesterfield County Police
Department with many years of loyal and dedicated service, and Chesterfield
County and the Board of Supervisors will miss his diligent service.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors, this 18th day of December 2002, publicly recognizes Career Police
Officer James B. "Jim" Henry, Jr., and extends on behalf of its members and the
citizens of Chesterfield County, appreciation for his service to the county,
congratulations upon his retirement, and best wishes for a long and happy
retirement.
AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to
Officer Henry, and that this Resolution be permanently recorded among the papers
of this Board of Supervisors of Chesterfield County.
oOoo:t:t
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: December 18, 2002
Item Number: 7.
Subiect:
Consider a Zoning Ordinance Amendment Relative to Motor Vehicle
Sales, Services and Repair in a C-3 Zoning District
County Administrator's Comments:
County Administrator:
Board Action Requested:
Planning Commission and staff recommend that the Board of Supervisors
adopt the zoning ordinance amendment relative to motor vehicle sales,
services and repair in a C-3 zoning district.
Summary of Information:
The Board conducted a public hearing on November 13, 2002. One
person spoke in favor of the amendment. The Board closed the public
hearing, postponed their decision on the amendment until December 18,
2002 and requested staff to prepare maps show C-3 zoning in their
respective districts.
On October 15, 2002, the Planning Commission held a public hearing
and recommended approval of the attached zoning ordinance amendment.
This amendment is designed to accomplish the following:
1. Enqine and transmission repair - the amendment will allow major
engine and transmission repair as accessory to motor vehicle sales,
service and repair. The major engine and transmission repair,
Preparer: Thomas E. Jacobson
Attachments:
Yes ~ No
Title: Director of Planning
C:DATA/AGENDAJ2002,rNOV 1302. I/GOK
O0001Z
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
including storage of parts, will take place within a building or
screened from view unless a conditional use is granted. This
amendment would apply to C-3 and C-4 zoning districts.
Members of the automobile sales community who must now take vehicles
to locations outside the County for major engine and transmission
repair work if their site is zoned C-3 or C-4 requested this portion
of the amendment.
2. Commercial vehicle sales - the amendment will preclude the sales,
service and repair of heavy commercial vehicles such as buses,
tractor-trailer trucks, dump trucks, stake bed trucks, vans where the
cargo area cannot be accessed from the driver's seat without exiting
the vehicle and/or cab and chassis vehicles; and construction
equipment in C-3 and C-4 zoning districts.
This portion of the amendment was prepared at the request of the
Commission when it was determined that heavy commercial vehicles
and/or construction equipment can currently be sold in C-3 and C-4
zoning districts. Based on Staff's research, this amendment will not
have a negative impact on any existing business selling heavy
commercial vehicles and/or construction equipment in Chesterfield
County.
O000i
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF
CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND
RE-ENACTING SECTION 19-159 RELATING TO MOTOR VEHICLE SALES,
SERVICE AND REPAIR IN CERTAIN COMMERCIAL ZONING DISTRICTS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 19-159 of the Code o_f the Count_ o_f Chesterfield, 1997, as amended, is amended and re-
enacted to read as follows:
Sec. 19-159. Uses permitted with certain restrictions
The following uses shall be permitted in the C-3 District subject to compliance with the following conditions
and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed
by conditional use, subject to the provisions of section 19-13:
000
(f) Motor vehicle sales and rental, excluding commercial vehicles such as buses, tractor-trailer tracks, dump
tracks, stake bed trucks, vans where the cargo area cannot be accessed from the driver's seat without exiting the
vehicle and/or cab and chassis vehicles; construction equipment and motor vehicle consignment lots, and as
accessory to sales and rental, service and repair, to exclude body, n.ajc, r cnginc, and tranami:,aic, n repair, provided
that:
(1) Motor vehicle service and repair is not located in the Chester Village Area.
(2)
All such uses shall be set back a minimum of 100 feet from adjacent R, R-TH, R-MF and O
Districts or A Districts that are shown on the comprehensive plan for R, R-TH, R-MF or O
use. This setback shall be landscaped according to section 19-513(a)(4) of the Development
Standards Manual.
(3)
Storage yards for vehicles awaiting body repair, painting, auction or wholesale sales shall be
screened from view of any adjacent properties on which such yards are not permitted or do
not exist, and from external public roads or areas currently zoned agricultural and shown on
the comprehensive plan for residential or office use.
(4)
All garage-type doors shall be oriented away from, or screened from view of, adjacent
residential or office zoned properties, external roads or areas currently zoned agricultural and
shown on the comprehensive plan for residential or office use.
(5) There shall be no elevated display of motor vehicles.
All allowed repair activities and storage of new or replaced repair materials shall occur inside
the buildings unless screened as required by Section 19-159(h).
(2) That this ordinance shall become effective immediately upon adoption.
000014
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 2
Meetin~l Date: December 18, 2002 Item Number: 8.A.
Subiect:
Consideration of Eliminating Background Checks for Massage Therapists
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
On September 26, 2001, the Board approved a number of revisions to the
County's massage ordinance including allowing cross-gender massages. The
ordinance requires a criminal background check by the Police Department for
massage therapists every two years. Massage industry representatives
opposed the background check requirement and the Board, when adopting the
ordinance, agreed to reconsider the background check requirement after a
year of experience under the new ordinance. Since September 1, 2002, the
police department has processed 57 applications to be licensed as a massage
therapist. Forty-seven applications were approved, four were denied for
reasons such as arrests for sodomy and indecent exposure and repeated
violations of the massage ordinance, two withdrew, and four are pending.
Mr. Ramsey and Chief Baker have met with industry representatives who
Preparer: Steven L. Micas
Title: County Attorney
0825:59918.1
Attachments:
[--~ Yes
No
0000:15
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
continue to favor the elimination of the background check requirement. Mr.
Ramsey and Chief Baker oppose elimination of the background check
requirement for massage therapists.
If the Board desires to eliminate the background check requirement the
Board should move to schedule a public hearing to amend the massage
ordinance.
0000:1.6
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meetin~l Date: December 18, 2002
Subject: Streetlight Installation Approvals
County Administrator's Comments:
Item Number: 8.B.
County Administrator:
Board Action Requested:
This item requests Board approval of New Streetlight Installations in the Dale
District.
Summary of Information:
Streetlight requests from individual citizens or civic groups are received in
the Department of Environmental Engineering. Staff requests cost quotations
from Virginia Power for each request received. When the quotations are
received, staff re-examines each request and presents them at the next
available regular meeting of the Board of Supervisors for consideration.
Staff provides the Board with an evaluation of each request based on the
following criteria:
1. Streetlights should be located at intersections;
o
There should be a minimum average of 600 vehicles per day (VPD)
passing the requested location if it is an intersection, or 400 VPD
if the requested location is not an intersection;
CONTINUED NEXT PAGE
Preparer: Richard M. McElfish
Title: Director, Environmental Engineering
Attachments:
Yes
[----~ No
o0o0 .?
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Summary of Information: (Continued)
o
Petitions are required and should include 75% of residents within
200 feet of the requested location and if at an intersection, a
majority of those residents immediately adjacent to the
intersection.
Cost quotations from Virginia Power are valid for a period of 60 days. The
Board, upon presentation of the cost quotation may approve, defer, or deny
the expenditure of funds from available District Improvement Funds for the
streetlight installation. If the expenditure is approved, staff authorizes
Virginia Power to install the streetlight. A denial will cancel the project
and staff will so notify the requestor. A deferral will be brought before
the Board again when specified.
DALE DISTRICT=
In the Meadow Oaks subdivision, at the intersection of Dalebrook
Drive and Meadow Oaks Boulevard
Cost to install streetlight: $1,790.71
Meets mlnimumcriteria
In the Meadow Creek subdivision, at the intersection of Oregon
Creek Drive and Rolling Oaks Court
Cost to install streetlight: $886.35
Does not meet minimum criterion for vehicles per day
In the Meadow Oaks subdivision, Rolling Oak Court, vicinity of
3118
Cost to install streetlight: $131.60
Does not meet minimum criteria for intersection or vehicles per
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
000018
STREETLIGHT REQUEST
Dale District
Request Received: December 20, 2001 Estimate Requested: December 20, 2001
Estimate Received: November 25, 2002 Days Estimate Outstanding: 351
NAME OF REQUESTOR: Mr. Henry L. Bandy, Jr.
ADDRESS: Meadow Oaks Homeowners Association
PO Box 37521
Richmond, VA 23234
REQUESTED LOCATION:
Intersection of Dalebrook Drive and Meadow Oaks Boulevard
Cost to Install streetlight: $1790.71
POLICY CRITERIA:
Intersection: Qualified
Vehicles Per Day: Qualified
Petition: Qualified
Requestor or Staff Comments:
None
STREETLIGHT REQUEST
Dale District
Request Received: August 5, 2002
Estimate Received: November 25, 2002
Estimate Requested: August 5, 2002
Days Estimate Outstanding: 123
NAME OF REQUESTOR: Ms. Cynthia Moore
ADDRESS: Meadow Creek Homeowners Association
3300 Creek Meadow Circle
Richmond, VA 23234
REQUESTED LOCATION:
Intersection of Oregon Creek Drive and Rolling Oaks Court
Cost to Install streetlight: $886.35
Qualified
Not Qualified, less than 600 VPD
Qualified
POLICY CRITERIA:
Intersection:
Vehicles Per Day:
Petition:
Requestor of Staff Comments:
None
0000 .9
STREETLIGHT REQUEST
Dale District
Request Received: August 5, 2002
Estimate Received: November 25, 2002
Estimate Requested: August 5, 2002
Days Estimate Outstanding: 123
NAME OF REQUESTOR: Ms. Cynthia Moore
ADDRESS: Meadow Creek Homeowners Association
3300 Creek Meadow Circle
Richmond, VA 23234
REQUESTED LOCATION:
Rolling Oaks Court, vicinity of 3118
Cost to Install streetlight: $131.60
POLICY CRITERIA:
Intersection:
Vehicles Per Day:
Petition:
Not Qualified, location is not an intersection
Not Qualified, less than 600 VPD
Qualified
Requestor of Staff Comments:
None
oo'oo o,
Street Light Request Map
December 18, 2002
This map is a co~righted product of
the Che~terJield Coun~ GI$ O~ice
Street Light Legend
~ existing light
~ requested light
This map shows citizen requested
streetlight installations in relation
to existing streetlights.
Existing streetlight information was
obtained from the Chesterfield County
Environmental Engineering Department.
SCALE 1: 8655
o
72t.3t
721.31 feet
OOooz
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 2
Meetin~l Date: December 18, 2002
Item Number: 8.C.1.
Subiect:
Nominations/Appointments to the Disability Services Board
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to reappoint/appoint members to serve
on the Disability Services Board.
Summary of Information:
The purpose of the Chesterfield Disability Services Board is to provide input
to County agencies on service needs and priorities of persons with physical
and sensory disabilities; to provide information and resource referral to
local government regarding the Americans with Disabilities Act; and to
provide such other assistance and advice to local government as may be
requested. The Board will not provide direct services nor employ service
delivery staff.
Continued on next page.
Preparer: Jane H. Lanham
Title: I ntera,qency Services AdminiStrator
Attachments:
Ycs
No
O000Z~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
The Bermuda, Clover Hill, Matoaca, and Midlothian Districts are currently
without proper representation on the DSB. The Bermuda, Dale, and Midlothian
Districts are in need of one additional new member. The Clover Hill district
has no representation on the Disability Services Board due to the official
resignation of Robin Hoerber (Chairperson). The DSB would like to have Joyce
A. Sanders (highly recommended by Ms. Sandra Wagener) appointed as a member
of the Disability Services Board to represent the Clover Hill District. This
vacancy term is from 1/01/03 to 12/31/05. Mr. Warren concurs with this
appointment.
The terms of Ms. Melanie Green, Dale District representative, Ms. Susan
Watts, Matoaca District representative, Ms. Sandra Wagener, At-large
representative, Ms. Robin Hoerber, Clover Hill District representative, and
Ms. Claire Velzy, Midlothian District representative, will expire on
12/31/02. Ms. Green and Ms. Watts are each eligible for an additional three-
year term to run from 1/1/03 to 12/31/05. The Board of Supervisors concur
with these reappointments.
Under the existing Rules of Procedure, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order in which they are nominated.
The Board of Supervisors concurs with these appointments.
O000Z3
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LY~G ~OR: ~ BOA~
ATIONS: H~ phys~nl andtot/~nso~ disabili~
Fami~ mmber has physical and ~or
~bili~
Advocacy eaperlence$.
~ Mlerested in ~eming on the Cheate~eld Diaabiliti~ Se~ice~
interests or qualifications would you like the Board of Supervisors to
'on in eonsider, i,n, ~ ,your nomination for appointment? ,
; H~AR ABOUT TBIX P _O~ITI__ON: C~bl: TV, Co~nty In2rn~ CommutuW Shopper.
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500; Chesterfield Count, Human Se~ice$ A~kbtration; P, O, ~ox
ield, VA ~832. (804) 748-1~07, or Jane Himmelman, if unspecified,
OOOoz4
CHESTERFIELD COUNTY
~~ BOARD OF SUPERVISORS Page I of 1
AGENDA
Meetin~l Date: December 18, 2002 Item Number: 8.C.2.
Subiect:
Nominations/Appointments to the Appomattox River Water Authority (Al{WA)
Board
County Administrator's Comments:
County Administrator: ~
Board Action Requested:
Nominate and reappoint Craig Bryant, Director of Utilities, and Lane B.
Ramsey, County Administrator, to serve on the Appomattox River Water
Authority Board.
Summary of Information:
The purpose of the Appomattox River Water Authority Board is to provide
treated water as needed to member jurisdictions including the Counties of
Chesterfield, Dinwiddie and Prince George and the Cities of Colonial
Heights and Petersburg. The current terms of Mr. Bryant and Mr. Ramsey
expire December 31, 2002. The new term will be effective January 1, 2003
and expire December 31, 2003.
Under the existing Rules of Procedure, appointments to boards and
committees are nominated at one meeting and appointed at the subsequent
meeting unless rules are suspended by a unanimous vote of a Board.
Nominee is voted on in the order nominated.
Preparer: Lisa H. EIko Title: Clerk to the Board
Attachments: I--lYes Imo #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meetin~l Date: December 18, 2002
Item Number: 8.C.3.
Subiect:
Nomination/Appointment/Reappointment of County Representatives as Board
Member and Alternate Board Member for the Central Virginia Waste Management
Authority (CVWMA)
County Administrator's Comments:
County Administrator:
Board Action Requested:
Request the board appoint the following individuals to serve as Board Member
and Alternate Board Member for the Central Virginia Waste Management
Authority.
Summary of Information:
The term has expired for one Board Member and one Alternate Board Member for
the Central Virginia Waste Management Authority. It has been recommended that
both individuals be reappointed for a term of four years.
MEMBER
Marcia Phillips
TERM EXPIRES
12-31-06
ALTERNATE MEMBER
Charles E. Dane
12-31-06
Under the existing Rules of Procedures, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the rules of procedure are suspended by a unanimous vote of the Board Members
present. Nominees are voted on in the order in which they are nominated.
Preparer: Francis M. Pitaro
Title: Director of General Services
Attachments:
~---] Yes
No
O0'OoZ6
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meetin~l Date: December 18, 2002
Item Number: 8.C.4.
Subject:
Nomination/Appointment to the Personnel Appeals Board
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to nominate/appoint a new member to
serve on the Personnel Appeals Board.
Summary of Information:
The purpose of the Personnel Appeals Board is to conduct impartial panel
hearings of employee grievances that have not been resolved at the
Supervisor, Department Director, or County Administrator level.
Mr. James Narron's term on the Personnel Appeals Board will expire December
31, 2002, and he will not be serving another term. The Board of Supervisors
is requested to nominate and appoint Mr. John Grohusky to serve the next full
term, which is January 1, 2003, through December 31, 2005. Mr. Grohusky has
indicated his willingness to serve.
Under existing Rules of Procedure, appointments to boards and committees are
.nominated at one meeting and appointed at the subsequent meeting, unless the
Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order in which they are nominated.
Preparer: Karla J. Gerner
Title: Director, HRM
Attachments:
Yes ['~ No
# ooooz?
12/11/02 11:25 FAX 3202880 KINKOS SOUTHSIDE ~00~
JOH~ L GROHUSKY
2908 St 'Regis Drive
Richmond, VA Z}236
BO4 675 9470
EDIJCATIO1N':
· ]YNIVERSITY OF WISCONSIN, Mmdison WI
B.S., Chemical En~im~erimg May 1962
3.0 GPA, First Quaalile .,
wORK .EXPERmNCE S.ITMMARY:
1958-196I
COCA-COLA BOTTLING
Route Salesman, Green Bay WI
Worked s~m~ers to pay for college
' 1962-Present E.L DIYPONT
I962-1965
Engineer, Buffalo 1N'Y
Worked i~ all aspects' ora new plant state-,up
1965-1969
Manufacturing Supervisor, Old Hickory TN
First line, second llne a~d production pls~ng manuf~
supervisory assignments in a la~ge (300 lvlM PPY) polyeger
polymer and fiber mamufacm,4ng plant
1969-1975
1979-1983
Maintenance & Capital Management,
Old Hickory TN, Wilmington DE & Camden SC
2i, ssignments in all a~pects of main'cenance and capital
mamagemem - lazge plaint maintenance ($50 MM/Year)
~d corporate eapkal management ($500 MM~ear)
Personnel Management, Camden SC
H~ resource ms--Sm' for large (3500 empioyees)
rm,!ri-product, non-union technical and manufa~u'ing center
1983-1993
Plant Manager,
Waynesboro VA, Old Hickory TN & Richmond VA
Responsible for lazge, multi-product, multi-union ~eclmical and.'
msnufactudng facility !m'oducing chemical and s3m~etic tibia
1993-Present
Global Operations Director, Richmond VA
Responsible for two s~raxegic bu.~ess units (3500 Employees,
$1500 MM/Yea~ Reyenue) ~4th multiple global ~u_~-mring
units and products - Dupont 3Womex, Kevlar, Tyvek, Tefloh,
Sontarra, and Typar
,000028
DGC-11-2002 11:32 3202080
P. 02
12/11/02 11:26 FAX 3202550 KINKOS SOUT~SIDE ~003
000029
DEC-11-20M2 11:33 3202880 96Z P.03
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 2
Meetin~l Date: December 18, 2002
Item Number: 8.C.5.
Subject:
Nomination/Reappointment to Chesterfield Community Services Board
County Administrator's Comments:
County Administrator:
Board Action Requested:
That the Board approve the nomination/reappointment of Mr. C. Richard Scales,
Jr., Clover Hill District representative for a third term; Ms. Frances Hayes
Brown, representative At Large for a second term; and, Mr. Dean A. Lynch,
representative At Large for a second term.
The term of appointment is effective January 1, 2003 through December 31,
2005. All Board members concur with these reappointments.
Summary of Information:
Mr. C. Richard Scales, Jr., 3931 Round Hill Court, Chesterfield VA 23832
has served two, three year terms as a member of the Chesterfield
Community Services Board representing Clover Hill Magisterial District
with dedicated commitment and is currently the CSB Board Chairman. He is
eligible for reappointment, and has indicated his willingness to serve a
third term, if so appointed.
Ms. Frances Hayes Brown, 8221 Graves Road, Petersburg VA 23803-
1209,(Matoaca Magisterial District) has served one three year term and is
currently the Vice Chair of the Board. Ms. Brown is eligible for
reappointment, and has indicated her willingness to serve a second term,
if so appointed.
Mr. Dean A. Lynch, 10633 Honey Tree Road, Richmond VA 23235, (Midlothian
District) has served with dedicated commitment and is eligible for
reappointment to a second term. Mr. Lynch has indicated his willingness
to serve a second term, if so appointed.
Preparer: Georqe E. Braunstein
Attachments: ~-] Yes
NO
Title: Executive Director
MH/MR/SA Department
O000GO
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~l Date: December 18, 2002
Item Number: 8.C.6.
Subiect:
Nomination/Appointment/Reappointment of members to the Solid Waste Advisory
Committee (SWAC)
County Administrator's Comments:
County Administrator:
Board Action Requested:
Request the board appoint/re-appoint the following people to serve as members
to the Solid Waste Advisory Committee (SWAC):
Re-appoint Michael Murphy, Midlothian District
Appoint Ray McGowan, Midlothian District
Re-appoint Marie Trainham, Clover Hill District
Appoint Arthur Rubin, Dale District
Re-appoint James Kalanges, Bermuda District
Re-appoint Terry Byers, Bermuda District
Re-appoint William Parrish, Matoaca District
Appoint Donald Armstrong, Matoaca District
Re-appoint Dona Link, At-large District
Appoint Richard Nunnally, At-large District
Term ExDires
12-31-04
12-31-06
12-31-06
12-31-04
12-31-06
12-31-04
12-31-06
12-31-04
12-31-06
12-31-04
Summary of Information:
These appointees/re-appointees have expressed interest in the County's
recycling program, litter prevention efforts, and solid waste collection and
disposal. The Solid Waste Advisory Committee does not limit the number of
members and should involve the talents of these interested citizens.
Under the existing Rules of Procedures, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the rules of procedure are suspended by a unanimous vote of the Board Members
present. Nominees are voted on in the order in which they are nominated.
Preparer: Francis M. Pitaro
Title: Director of General Services
Attachments:
[-'--~ Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meeting Date: December 18, 2002
Item Number: 8.D.l.a.
Subject: Resolution Recognizing Alan W. Kirby Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of Resolution.
Summao/of Information:
Staff requests that the Chesterfield County Board of Supervisors recognize
Mr. Alan W. Kirby his 34 years of service to the Utilities Department and
the citizens of Chesterfield County.
Prepamr: Craig S. Bryant Title:
Director of Utilities
Attachments:
Yes ~ No
OO003Z
RECOGNIZING MR. ALAN W. KIRBY UPON HIS RETIREMENT
WHEREAS, Mr. Alan W. Kirby will retire from Chesterfield County's
Department of Utilities on January 1, 2003; and
WHEREAS, Mr. Kirby began his public service with Chesterfield County
on January 7, 1969, as a Meter Reader for the Department of Utilities;
and
WHEREAS, in recognition of his dedication, skills and exceptional
job performance, Mr. Kirby, throughout the course of his career, has
received several promotions and certificates of recoqnition for teamwork
and customer service; and
WHEREAS, in recognition of his unique aptitude and ability related
to reading water meters and executing service orders, volunteering for
additional duties, and working many hours of overtime, Mr. Kirby was
promoted to Senior Meter Reader in the Field Services Section of the
Utilities Department, and has diligently served in that capacity since
March 31,1980; and
WHEREAS, Mr. Kirby has exhibited pride and quality in the work he
has performed at the Utilities Department; and
WHEREAS, Mr. Kirby willingly served customers in the most courteous
and professional manner during his employment with the Utilities
Department; and
WHEREAS, Mr. Kirby has assisted in the training and development of
new employees in the Field Services Section because of his significant
knowledge and skills.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors, this 18th day of December 2002, recognizes Mr. Alan W. Kirby
and extends on behalf of its members and the citizens of Chesterfield
County their appreciation for his thirty-four years of service to the
county, congratulations upon his retirement, and best wishes for a long
and happy retirement.
OOOo'aa
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~l Date: December 18, 2002
Item Number: 8.D.l.b.
Subiect: Resolution Recognizing Garnet K. Sarver Upon His Retirement
January 3, 2003
County Administrator's Comments:
County Administrator:
Board Action Requested:
Staff requests the Board adopt the attached resolution.
Summary of Information:
Staff requests the Board adopt the attached resolution recognizing Garnet K.
Sarver for 19 years of service to the Chesterfield County Environmental
Engineering Department.
Preparer: ~' ~~" ~
Richard b~;icElfish
Title: Director of Environment¢l Engineering
Attachments:
Yes
~-~No
000034
RECOGNIZING MR. GARNET K. SARVER UPON HIS RETIREMENT
WHEREAS, Mr. Garnet K. Sarver began his public service with the county as an
Engineer in November 1983, and has provided the Chesterfield County Environmental
Engineering Department with 19 years of loyal and dedicated service consistently
exemplifying the qualities of professionalism, trust, commitment, integrity, honor,
humility, and teamwork in the performance of his duties; and
WHEREAS, of that service, Mr. Sarver served nine years as the Principal Engineer
in charge of the site-plan process skillfully providing exceptional, comprehensive,
site-plan reviews that sent a ~can do" message to the development community; and
WHEREAS, during the course of his career with the county, Mr. Sarver was an
integral part of the team effort to continuously improve the site-plan process serving
to reduce cost and cycle times of Chesterfield's approval of new construction; and
WHEREAS, the site-plan process enhancements and improvements developed by the
site-plan team with major contributions from Mr. Sarver significantly contributed to
Chesterfield County being selected for the highly coveted and prestigious SPQA and ACE
Awards; and
WHEREAS, Mr. Sarver was a member of the original four-man team that developed
the County's Fast Track Process recognized by Governors Allen and Gilmore as the
Commonwealth's local jurisdictional benchmark process for the expedited review and
approval for Economic Development, and actively participated in the team that
formulated the engineering requirements for compliance with Chesterfield County's
Chesapeake Bay Preservation Ordinance; and
WHEREAS, Mr. Sarver has consistently utilized his formidable hydrologic and
hydraulic knowledge in creative ways to facilitate the development of projects that
have provided a substantial increase to the county's tax base; and
WHEREAS, even with strict plan-review deadlines, Mr. Sarver has always
demonstrated sincere willingness to assist the construction inspectors by meeting them
onsite to give guidance when needed; and
WHEREAS, Mr. Sarver enjoys the respect of his peers and is often consulted by
local engineering professionals seeking advice regarding complex drainage designs; and
WHEREAS, Mr. Sarver has worked tirelessly to offer uncompromising customer
service to the engineering, contracting, and development communities; and
WHEREAS, Mr. Sarver not only shares the belief in, but sets a shining example
for, the adherence to the highest ethical standards in the Environmental Engineering
Department; and
WHEREAS, the Environmental Engineering Department and Chesterfield County will
miss Mr. Sarver's diligent service.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors, this 18tn day of December 2002, recognizes Mr. Garnet K. Sarver,
expresses the appreciation of all residents for his contributions to the county, and
extends appreciation for his dedicated service, congratulations upon his retirement,
as well as best wishes for a long and happy retirement.
000085
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meeting Date: December 18, 2,002
Item Number: 8.D.1.c.
Subiect:
Resolution Recognizing Thomas A. Berkley III Upon His Retirement
November 14, 2002
County Administrator's Comments:
County Administrator:
Board Action Requested:
Staff requests the Board adopt the attached resolution.
Summary of Information:
Staff requests the Board adopt the attached resolution recognizing Thomas A.
Berkley III for 21 years of service to the Chesterfield County Environmental
Engineering Department.
Preparer: Richard M. McElfish Title: Director, Environmental Enqineerinq
Attachments:
Yes r~ No
000O36
RECOGNIZING MR. THOMAS A. BERKLEY III UPON HIS RETIREMENT
WHEREAS, Mr. Thomas A. Berkley III began his public
service with Chesterfield County as a Street Sign Technician
with the Environmental Engineering Department in September
1981; and
WHEREAS, Mr. Berkley fabricated and installed street-name
signs and reinstalled stop signs at street intersections
throughout the county; and
WHEREAS, Mr. Berkley fabricated and installed metal
specialty signs for county departments over the length of his
career; and
WHEREAS, Mr. Berkley would annually cut and fabricate
address numbers for the Fire Department to assist in better
rural house identification; and
WHEREAS, Mr. Berkley oversaw the relocation and upgrading
of the Street Sign Section from its original location under the
old stadium to its present location on Public Works Court
without interruption to citizen service; and
WHEREAS, Mr. Berkley was instrumental in the assessment
and acquisition of the new street-sign installation vehicle
ensuring that national safety standards were met; and
WHEREAS, Mr. Berkley was extremely active in his own
community as a member of the Amelia County Volunteer Fire
Department for the past 12 years; and
WHEREAS, Mr. Berkley was named Amelia County Firefighter
of the Year in 1992; and
WHEREAS, Mr. Berkley was also active in the Amelia County
Volunteer Rescue Squad for the past 10 years achieving
certification as an EMT; and
WHEREAS, Mr. Berkley was named Amelia Volunteer Rescue
Squad Member of the Year in 1996.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors, this 18th day of December 2002,
recognizes Mr. Thomas A. Berkley III, expresses the
appreciation of all residents for his contributions to the
county, and extends appreciation for his dedicated service,
congratulations upon his retirement, as well as best wishes for
a long and happy retirement.
O0Oo ?
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meeting Date: December 18, 2002
Item Number: 8.D.l.d.
Subject:
Resolution Recognizing Robert M. "Maury" Robinson Upon His
Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
The adoption of the attached resolution.
Summary of Information:
Sergeant Robert M. "Maury" Robinson will retire from the Police
Department after having provided over 25 years of service to the
citizens of Chesterfield County.
Preparer: Colonel Carl R. Baker
Title: Chief of Police
Attachments:
Yes ~ No
OOOoas
RECOGNIZING MR. ROBERT M. ~MAURY" ROBINSON UPON HIS RETIREMENT
WHEREAS, Sargeant Robert M. ~Maury" Robinson will retire from the
Chesterfield County Police Department on January 1, 2003 after providing over 25
years of quality service to the citizens of Chesterfield County; and
WHEREAS, Sargeant Robinson has faithfully served the county in the capacity
of Dispatcher, Patrol Officer, Investigator, and Sergeant; and
WHEREAS, Sargeant Robinson served as one of the first Street Evidence
Technicians, and as one of the first Field Training Officers; and
WHEREAS, Sargeant Robinson was one of the eight original team members of
the Hostage Negotiation Team established in 1983; and
WHEREAS, Sargeant Robinson received an Award of Commendation for excellent
leadership and command skill demonstrated as leader of a Larceny from Vehicle
Task Force, which resulted in 85 arrests and recovery of more that $30,000 worth
of stolen property; and
WHEREAS, Sargeant Robinson received the 1995 Mason T. Chalkley Award for
Excellence; and
WHEREAS, Sargeant Robinson has received numerous letters of thanks and
appreciation for assistance rendered in all types of situations; and
WHEREAS, Sargeant Robinson has provided the Chesterfield County Police
Department with many years of loyal and dedicated service, and Chesterfield
County and the Board of Supervisors will his diligent service.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors, this 18th day of December 2002, recognizes Sergeant Robert M.
~Maury" Robinson, and extends on behalf of its members and the citizens of
Chesterfield County, appreciation for his service to the county, congratulations
upon his retirement, and best wishes for a long and happy retirement.
AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to
Sargeant Robinson, and that this resolution be permanently recorded among the
papers of this Board of Supervisors of Chesterfield County.
000039
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meeting Date: December 18, 2002
Item Number: 8.D.l.e.
Subiect: Resolution Recognizing the Dedication of Mimms Drive and Mir~-s Loop
County Administrator's Comments:
County Administrator: _~~
Board Action Requested:
Mr. Ramsey requested that the following resolution be adopted.
Summary of Information:
This resolution is in recognition of Cornelius Mimms, who was a dedicated
and highly respected African-American attorney who held several positions
in Chesterfield County government. Chesterfield County commemorates his
service by recognizing Mimms Drive and Mimms Loop as new roadways in the
county government complex.
Preparer:
Donald J. Kappel
Title: Director, Public Affairs
Attachments:
Yes ~-] No
RECOGNIZING THE DEDICATION OF MIMMS DRIVE AND MIMMS LOOP
WHEREAS, Chesterfield County government is committed to making local
government services accessible to our residents and visitors; and
WHEREAS, well-designed roads in and around the government complex
are an important aspect of that commitment; and
WHEREAS, on December 17, 2002, Mimms Drive and Mimms Loop will be
dedicated as newly-designed roadways that will facilitate doing business
with Chesterfield County government; and
WHEREAS, these roadways are named for Mr. Cornelius Mimms, a
prominent African-American attorney who was a highly-respected resident
of the county during the early 1930s; and
WHEREAS; Mr. Mimms served as a supervisor of roads and as supervisor
of the poor; and
WHEREAS, Mr. Mimms' service brought honor and distinction to
Chesterfield County during the 1930s; and
WHEREAS, it is fitting to mark his service by so naming these
roadways.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors publicly recognizes the contributions of Mr. Cornelius Mimms
to Chesterfield County's illustrious history, and commemorates his
service by recognizing Mimms Drive and Mimms Loop as new roadways in the
county government complex.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: Decent~er 18, 2002
Item Number: 8.~.2.
Subject: State Road Acceptance
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Bermuda:
Cavan, Section 1
Kentwood Forest, Amended Section 1
Kentwood Forest, Section 2
Kentwood Forest, Section 3
Lyndhurst, Section 2
Clover Hill:
Deer Run, Section 12
Dale:
Kingsland Glen Drive
Kingsland Glen, Section 1
Matoaca:
Oak Forest Estates, Section 1, a portion of
Oak Forest Estates, Section 6
Preparer: Richard M. McElfish
Title: Director, Environmental Engineering
Attachments:
Yes
[No
000040
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - CAVAN, SEC. 1
DISTRICT: BERMUDA
MEETING DATE: 18 December 2002
ROADS FOR CONSIDERATION:
MCCABE CT
MCCABE DR
Vicinity Map: CAVAN, SEC. 1
O0004:t-
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - KENTWOOD FOREST, AMD. SEC. 1
DISTRICT: BERMUDA
MEETING DATE: 18 December 2002
ROADS FOR CONSIDERATION:
EXHALL DR
KENTWOOD FOREST CT
KENTWOOD FOREST DR
KENTWOOD FOREST PL
LONGMEADOW CIR
Vicinity Map: KENTWOOD FOREST, AMD. SEC. 1
OOoo, e
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - KENTWOOD FOREST, SEC. 2
DISTRICT: BERMUDA
MEETING DATE: 18 December 2002
ROADS FOR CONSIDERATION:
EXI-IALL DR
KENTWOOD FOREST DR
KNOBBLY CT
Vicinity Map: KENTWOOD FOREST, SEC. 2
oooO4a
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - KENTWOOD FOREST, SEC. 3
DISTRICT: BERMUDA
MEETING DATE: 18 December 2002
ROADS FOR CONSIDERATION:
Vicinity Map: KENTWOOD FOREST, SEC. 3
000044
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - LYNDHURST, SEC 2
DISTRICT: BERMUDA
MEETING DATE: 18 December 2002
ROADS FOR CONSIDERATION:
LYNDHURST DR
LYNDHURST PL
Vicinity Map: LYNDHURST, SEC 2
Ooo04s
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - DEER RUN, SEC 12
DISTRICT: MATOACA
MEETING DATE: 18 December 2002
ROADS FOR CONSIDERATION:
DECIDELY LN
LUCKY DEBONAIR LN
Vicinity Map: DEER RUN, SEC 12
000046
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - KINGSLAND GLEN DR
DISTRICT: D3~E
MEETING DATE: 18 December 2002
ROADS FOR CONSIDERATION:
KINGSLAND GLEN DR
Vicinity Map: KINGSLAND GLEN DR
000047
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - KINGSLAND GLEN, SEC 1
DISTRICT: DALE
MEETING DATE: 18 December 2002
ROADS FOR CONSIDERATION:
CHICKAMAUGA CT
CHICKAMAUGA DR
KINGSLAND CREEK CT
KINGSLAND CREEK DR
KINGSLAND CREEK LN
Vicinity Map: KINGSLAND GLEN, SEC 1
000048
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance -OAK FOREST ESTATES, SEC. 1, a portion of
DISTRICT: MATOACA
MEETING DATE: 18 December 2002
ROADS FOR CONSIDERATION:
GLENCADAM DR
SPRINGBANK RD
Vicinity Map: OAKFOREST ESTATES, SEC. 1, a portion of
~ by Chestel~ld County Gig
000049
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - OAK FOREST ESTATES, SEC. 6
DISTRICT: MATOACA
MEETING DATE: 18 December 2002
ROADS FOR CONSIDERATION:
GLENCADAM DR
SPRINGBANK RD
Vicinity Map: OAK FOREST ESTATES, SEC. 6
oooo o
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meetin~l Date: December 18, 2002
Item Number: 8.D.3.
Subject:
Appropriation of Funds for the Route 10/Enon Church Road Turn
Lane Project
County Administrator's Comments:
County Administrator:
Board Action Requested: The Board is requested to consider the
appropriation of supplemental funds for the Route 10/Enon Church Road Turn
Lane Project.
Summary oflnformation: In November 1999, the Board appropriated $480,000
in anticipated VDOT reimbursements and authorized the County Administrator
to enter into an agreement with VDOT allowing the County to administer the
design/right-of-way acquisition/and construction of the Route 10/Enon
Church Road Turn Lane Project at V-DOT cost. The design and right-of-way are
complete. The estimated construction cost has increased. An additional
$140,000 in anticipated VDOT reimbursements should be appropriated.
Recommendation: Staff recommends the Board appropriate $140,000 in
anticipated supplemental VDOT reimbursements for the Route 10/Enon Church
Road Turn Lane Project.
District: Bermuda
:Preparer:
R.J. McCracken
agen544
Title: Director of Transportation
Attachments:
¥c$
-'] No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: December 18, 2002
Budqet and Management Comments:
The item requests the Board to appropriate $140,000 in anticipated VDOT
reimbursements for the Route 10/Enon Church Road Turn Lane project. The
project currently has a budget of $480,000 for design, right of way
acquisition and construction. Construction is estimated to cost an
additional $140,000. Approval of this item would bring the project
budget to $620,000.
Preparer: Rebecca T. Dickson
Title: Director, Budget and Manaqement
oOoos
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meeting Date: December 18, 2002
Item Number: 8.D.4.a.
Subject:
Set Date for Public Hearing to Consider the Appropriation of up to
$35,000,000 Associated with the Refunding of Series 1993 General Obligation
Public Improvement Bonds, and Adopt a Resolution Authorizing the Refunding
County Administrator's Comments:
County Administrator:
Board Action Requested:
1) Set January 8, 2003 as the date for a public hearing to consider the
appropriation of up to $35,000,000 for the refunding of Series 1993 general
obligation public improvement bonds and associated closing costs and 2)
adopt the attached resolution authorizing the refunding.
Summary of Information:
The county's financial advisor (Public Resources Advisory Group) has
analyzed the County's outstanding general obligation debt and determined
that is favorable to refinance an amount not to exceed $35,000,000 of the
Series 1993 general obligation public improvement bonds. The projected
present value savings as a percentage of refunded par of 5.7% could result
in an estimated present value savings of $1.8 million. The average savings
are estimated to be approximately $200,000 per year over the next 10 years.
The attached resolution authorizes and provides for the issuance, sale and
delivery of refunding bonds, and delegates certain powers to the county
administrator with respect thereto.
Staff requests that the Board of Supervisors set the public hearing date of
January 8, 2003 to consider the appropriation for the refunding and
associated closing costs and adopt the attached resolution.
Preparer: Rebecca T. Dickson
Title: Director, Bud.qet and Manaqement
Attachments:
Yes ~-] No
A RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE
AND DELIVERY OF AN ISSUE OF NOT TO EXCEED THIRTY-FIVE MILLION
DOLLARS ($35,000,000) PRINCIPAL AMOUNT OF GENERAL OBLIGATION
PUBLIC IMPROVEMENT REFUNDING BONDS, SERIES OF 2003, OF THE COUNTY
OF CHESTERFIELD, VIRGINIA, FOR THE PURPOSE OF REFUNDING IN
ADVANCE OF THEIR STATED MATURITIES A PORTION OF THE COUNTY'S
GENERAL OBLIGATION PUBLIC IMPROVEMENT REFUNDING BONDS, SERIES
OF 1993; FIXING THE FORM, DENOMINATION AND CERTAIN OTHER DETAILS
OF SUCH BONDS; PROVIDING FOR THE SALE OF SUCH BONDS AND
DELEGATING TO THE COUNTY ADMINISTRATOR CERTAIN POWERS WITH
RESPECT THERETO; AUTHORIZING AND PROVIDING FOR THE PREPARATION
AND DISTRIBUTION OF A PRELIMINARY OFFICIAL STATEMENT AND AN
OFFICIAL STATEMENT RELATING TO SUCH BONDS; AND PROVIDING WITH
RESPECT TO CERTAIN OTHER MATTERS RELATED THERETO
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY
OF CHESTERFIELD, VIRGINIA:
SECTION 1. Findings and Determination. (ia) Pursuant to Chapter 5 of
Title 15.1 of the Code of Virginia, 1950, as then in effect, and a resolution duly adopted by this
Board on May 12, 1993, there were authorized to be issued, sold and delivered by the County of
Chesterfield, Virginia (the "County") $52,725,000 principal amount of County of Chesterfield,
Virginia, General Obligation Public Improvement Refunding Bonds, Series of 1993, dated
May 1, 1993 and maturing in varying principal amounts on March 1 in each of the years 1994 to
2011, both inclusive (the "Series of 1993 Bonds").
(b) Pursuant to Article 5 of the Public Finance Act of 1991 (Sections 15.2-
2643 through 15.2-2649, both inclusive, of the Code of Virginia, 1950, as now in effect), the
County is authorized to issue refunding bonds to refund any or all of its bonds in advance of their
stated maturities.
(c) This Board deems it advisable and in the interest of the County to refund
in advance of their stated maturities all or a portion of one or more of the outstanding maturities
of the Series of 1993 Bonds (the "Refunded Bonds").
(d) This Board deems it advisable and in the best interest of the County to
authorize and provide for the issuance, sale and delivery pursuant to such Article 5 of the Public
Finance Act of 1991 (Sections 15.2-2643 through 15.2-2649, both inclusive, of the Code of
Virginia, 1950, as now in effect) of an issue of General Obligation Public Improvement
Refunding Bonds, Series of 2003, for the purpose of refunding in advance of their stated
maturities all or a portion of the Refunded Bonds.
SECTION2. Authorization of General Obligation Public Improvement
Refunding Bonds. For the purpose of refunding in advance of their stated maturities all or a
portion of the bonds described in Section l(c), there are hereby authorized to be issued, sold and
delivered an issue of general obligation public improvement refunding bonds of the County in a
000056
410284.3 024730 RES
-2-
principal amount not exceeding $35,000,000 to be designated and known as "General Obligation
Public Improvement Refunding Bonds, Series of 2003" (the "Bonds"). Such Bonds are to be
issued pursuant to the provisions of Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the
same being the Public Finance Act of 1991).
SECTION 3. Approval of the Details and Sale of the Bonds. (a) The Bonds
shall be dated such date and shall bear interest from their date payable on such date and
semiannually thereafter, as shall be determined by the County Administrator. The Bonds shall
mature and become due and payable on such date or dates not exceeding forty (40) years from
their date and in such principal amounts on each such date as shall be determined by the County
Administrator.
(b) (i) The Bonds shall be issued only in fully registered form. One Bond
representing each maturity of the Bonds will be issued to and registered in the name of Cede &
Co., as nominee of The Depository Trust Company, New York, New York ("DTC"), as
registered owner of the Bonds and each such Bond shall be immobilized in the custody of DTC.
DTC will act as securities depository for the Bonds. Individual purchases will be made in book-
entry form only, in the principal amount of $5,000 or any integral multiple thereof. Purchasers
will not receive physical delivery of certificates representing their interests in the Bonds
purchased.
(ii) Principal and interest payments on the Bonds will be made by the
County by wire transfer to DTC or its nominee, Cede & Co., as registered owner of the Bonds,
which will in turn remit such payments to the DTC participants for subsequent disbursal to the
beneficial owners of the Bonds. Transfers of principal and interest payments to DTC
participants will be the responsibility of DTC. Transfers of such payments to beneficial owners
of the Bonds by DTC participants will be the responsibility of such participants and other
nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be
accomplished by book entries made by DTC and, in turn, by the DTC participants who act on
behalf of the indirect participants of DTC and the beneficial owners of the Bonds.
(iii) The County will not be responsible or liable for sending
transaction statements or for maintaining, supervising or reviewing records maintained by DTC,
its participants or persons acting through such participants or for transmitting payments to,
communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds. So
long as the Bonds are in book-entry only form, the County Treasurer will serve as Registrar and
Paying Agent for the Bonds. The County reserves the right to designate a successor Registrar
and Paying Agent for the Bonds if the Bonds at any time cease to 'be in book-entry only form.
maturities.
(c)
The Bonds shall not be subject to redemption prior to their stated
SECTION4. Appointment of County Treasurer as Registrar and Paying
Agent; Payment of Bonds; Books of Registry; Exchanges and Transfers of Bonds. (a)
Appointment of Registrar and Paying Agent. The County Treasurer is hereby appointed
Registrar and Paying Agent for the Bonds (hereinafter referred to as the "Registrar").
000057
410284.3 024730 RES
-3-
(b) Payment of Bonds. (i) At any time during which the Bonds shall be in
fully registered form, the interest on the Bonds shall be payable by check mailed by the Registrar
to the registered owners of the Bonds at their addresses as the same appear on the books of
registry as of the record date for the payment of interest on the Bonds, and the principal of the
Bonds shall be payable at the office of the Registrar.
(ii) At any time during which the Bonds shall be in book-entry form,
the principal of and interest on the Bonds shall be payable in accordance with the arrangements
made with the depository for the Bonds.
(iii) The principal of and interest on the Bonds shall be payable in such
coin or currency of the United States of America as at the respective dates of payment is legal
tender for public and private debts. Interest on the Bonds shall be calculated on the basis of a
360-day year consisting of twelve 30-day months.
(c) Books of Registry; Exchanges and Transfers of Bonds. (i) At all times
during which any Bond remains outstanding and unpaid, the Registrar shall keep or cause to be
kept at its office, books of registry for the registration, exchange and transfer of the Bonds.
Upon presentation at the office of the Registrar for such purpose, the Registrar, under such
reasonable regulations as it may prescribe, shall register, exchange, transfer, or cause to be
registered, exchanged or transferred, on the books of registry the Bonds as herein set forth.
(ii) Any Bond may be exchanged at the office of the Registrar for a
like aggregate principal amount of such Bonds in other authorized principal amounts of the same
interest rate and maturity.
(iii) Any Bond may, in accordance with its terms, be transferred upon
the books of registry by the person in whose name it is registered, in person or by his duly
authorized agent, upon surrender of such Bond to the Registrar for cancellation, accompanied by
a written instrument of transfer duly executed by the registered owner in person or his duly
authorized agent, in form satisfactory to the Registrar.
(iv) All transfers or exchanges pursuant to this Section 4(c) shall be
made without expense to the registered owners of the Bonds, except as otherwise herein
provided, and except that the Registrar shall require the payment by the registered owner of any
Bond requesting such transfer or exchange of any tax or other governmental charges required to
be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this
Section 4(c) shall be cancelled.
SECTION 5. Execution and Authentication of Bonds; CUSIP Identification
Numbers. (a) Execution of Bonds. The Bonds shall be executed in the name of the County by
the manual or facsimile signatures of the Chairman and the Clerk of the Board of Supervisors,
and the corporate seal of the Board of Supervisors shall be impressed, or a facsimile thereof
printed, on the Bonds.
(b) Authentication of Bonds. The County Administrator shall direct the
Registrar to authenticate the Bonds and no Bonds shall be valid or obligatory for any purpose
oOoo
410284.3 024730 RES
-4-
unless and until the certificate of authentication endorsed on such Bond shall have been manually
executed by the Registrar. Upon the authentication of any Bond the Registrar shall insert in the
certificate of authentication the date as of which such Bond is authenticated as follows: (i) if the
Bond is authenticated prior to the first interest payment date, the certificate shall be dated as of
the date the Bonds are delivered to and paid for by the initial purchasers thereof; (ii) if the Bond
is authenticated upon an interest payment date, the certificate shall be dated as of such interest
payment date; (iii) if the Bond is authenticated on or after the record date for the payment of
interest on the Bonds and prior to such interest payment date, the certificate shall be dated as of
such interest payment date; and (iv) in all other instances the certificate shall be dated the date
upon which the Bond is authenticated. The execution and authentication of the Bonds in the
manner above set forth is adopted as a due and sufficient authentication of the Bonds.
(c) CUSIP Identification Numbers. CUSIP identification numbers may be
printed on the Bonds, but neither the failure to print any such number on any Bonds, nor any
error or omission with respect thereto, shall constitute cause for failure or refusal by the
successful bidder for the Bonds to accept delivery of and pay for the Bonds in accordance with
the terms of its proposal to purchase the Bonds. No such number shall constitute or be deemed
to be a part of any Bond or a part of the contract evidenced thereby and no liability shall attach to
the County or any of its officers or agents because of or on account of any such number or any
use made thereof.
SECTION 6. Tax Covenant. The County covenants and agrees to comply
with the provisions of Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the
applicable Treasury Regulations promulgated thereunder throughout the term of the Bonds.
SECTION 7. Sources of Payment of Bonds. The full faith and credit of the
County shall be and is hereby irrevocably pledged to the punctual payment of the principal of
and interest on the Bonds as the same become due. In each year while the Bonds, or any of
them, are outstanding and unpaid, the Board of Supervisors is authorized and required to levy
and collect annually, at the same time and in the same manner as other taxes in the County are
assessed, levied and collected, a tax upon all taxable property within the County, over and above
all other taxes, authorized or limited by law and without limitation as to rate or amount,
sufficient to pay when due the principal of and interest on the Bonds to the extent other funds of
the County are not lawfully available and appropriated for such purpose.
SECTION 8. Form of Bonds. The Bonds shall be in substantially the form set
forth in Exhibit A with such necessary or appropriate variations, omissions and insertions as are
incidental to their numbers, interest rates and maturities or as are otherwise permitted or required
by law or this resolution.
SECTION 9. Preparation and Distribution of Preliminary Official Statement
and Preparation, Execution and Delivery of Official Statement; Preliminary Official Statement
"Deemed Final" for Purposes of Securities and Exchange Commission Rule 15c2-12. (a) The
County Administrator and other appropriate officials and employees of the County are hereby
authorized and directed to prepare and distribute, or cause to be prepared and distributed, to
prospective purchasers of the Bonds a Preliminary Official Statement relating to the Bonds. All
actions taken by the officials, employees, agents and attorneys of the County with respect to the
000059
410284.3 024730 RES
-5-
preparation and distribution of such Preliminary Official Statement prior to the date hereof are
hereby ratified and confirmed.
(b) The County Administrator and other appropriate officials and employees
of the County are hereby authorized and directed to prepare, or to cause to be prepared, a final
Official Statement relating to the Bonds, such final Official Statement to be in substantially the
form of the Preliminary Official Statement with the completion therein of the information with
respect to the interest rates to be borne by the Bonds as specified by the successful bidder for the
Bonds and other definitive details of the Bonds determined upon the sale of the Bonds to the
successful bidder therefor.
(c) The County Administrator is hereby authorized to execute and deliver to
the representative of the purchasers of the Bonds the final Official Statement relating to the
Bonds in accordance with the provisions of the Detailed Notice of Sale relating to the Bonds.
(d) The Preliminary Official Statement shall be "deemed final" as of its date
for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant
to the Securities Exchange Act of 1934 ("Rule 15c2-12") except for the omission of information
permitted to be omitted by Rule 15c2-12. The County Administrator is hereby authorized to
execute and deliver to the representative of the purchasers of the Bonds a certificate dated the
date of the Preliminary Official Statement stating that the Preliminary Official Statement is
deemed final by the County for purposes of Rule 15c2-12 as of its date.
SECTION 10. Sale of Bonds. (a) There is hereby delegated to the County
Administrator authority, without further action by the Board of Supervisors, to sell the Bonds
authorized for issuance under this resolution in accordance with the provisions hereof at
competitive sale at such price, plus accrued interest thereon fi'om their date to the date of
delivery thereof and payment therefor, and on such other terms and conditions as shall be
provided in the Detailed Notice of Sale relating to the Bonds. The County Administrator is
hereby authorized to cause to be prepared, published and distributed a Detailed Notice of Sale of
the Bonds in such form and containing such terms and conditions as he may deem advisable,
subject to the provisions hereof. In lieu of publishing the full text of the Detailed Notice of Sale
of the Bonds in accordance with the provisions of the immediately preceding sentence, the
County Administrator is hereby authorized to cause a Summary iNotice of Sale of the Bonds in
such form as the County Administrator shall approve to be published in The Bond Buyer on a
date selected by the County Administrator.
(b) The County Administrator is hereby authorized to receive bids for the
purchase of the Bonds and, without further action by the Board of Supervisors, to accept the bid
offering to purchase the Bonds at the lowest true interest cost to the County, computed in
accordance with the provisions of the Detailed Notice of Sale; provided (i) that such bid is
accompanied by a surety bond meeting the conditions specified in the Detailed Notice of Sale
and is otherwise in conformity with the Detailed Notice of Sale; and (ii) that the true interest cost
to the County as specified in such bid is not in excess of six percent (6.00%). The County
Administrator is hereby further authorized to determine, or to modify the provisions of this
resolution with respect to, the dated date of the Bonds, the interest payment dates for the Bonds,
the dates on which the Bonds shall mature and the principal amount of the Bonds maturing on
000060
410284.3 024730 RES
-6-
each such maturity date and to fix the rates of interest to be borne by the Bonds of each maturity
as specified in the proposal accepted by him in accordance with the immediately preceding
sentence.
(c) The County Administrator is hereby further authorized to execute and
deliver to the purchasers of the Bonds authorized for issuance under this resolution a Continuing
Disclosure Certificate evidencing the County's undertaking, to comply with the continuing
disclosure requirements of Paragraph (b)(5) of such Rule 15c2-12 to the extent applicable to the
Bonds. The County Administrator, the Director of Accounting and the County Attorney are
hereby authorized to execute and deliver to the purchasers of the Bonds one or more certificates
in the forms provided for in the Official Statement relating to the Bonds.
SECTION 11. Authorization to Designate the Refunded Bonds for Redemption;
Authorization to Select An Escrow Agent; Authorization to Enter into an Escrow Deposit
Agreement; Authorization to Select a Verification Agent. (a) Subject to the sale and receipt of
the proceeds of the Bonds, the County Administrator is hereby authorized to designate the
Refunded Bonds for redemption on such date or dates as the County Administrator shall
determine and is hereby further authorized to request the County Treasurer, as Registrar and
Paying Agent for the Refunded Bonds, to cause the notice of the redemption of the Refunded
Bonds to be given in accordance with the provisions of the proceedings authorizing the issuance
of the Refunded Bonds.
(b) The County Administrator is hereby authorized, in his discretion, to select
a bank or trust company to serve, or the County may itself serve, as Escrow Agent, if necessary,
and to deliver to such Escrow Agent or applicable County officials irrevocable written
instructions to give notices, or to cause such notices to be given, in the name and on behalf of the
County, to the holders of the Refunded Bonds of the redemption of such Refunded Bonds on the
date fixed for the redemption thereof, such notices to be given in the manner and at the time or
times provided in proceedings authorizing the issuance of the Refnnded Bonds.
(c) The County Administrator is hereby authorized, in his discretion, to
execute and deliver an Escrow Deposit Agreement by and between the County and the Escrow
Agent in such form as shall be approved by the County Administrator upon the advice of counsel
(including the County Attorney or Bond Counsel), such approval to be conclusively evidenced
by the execution of the Escrow Deposit Agreement by the County Administrator.
(d) The County Administrator is hereby authorized to select a verification
agent, if necessary, in connection with the refunding of the Refunded Bonds.
SECTION 12. Authorization to Purchase Govermnent Securities. The County
Administrator is hereby authorized to execute, on behalf of the County, subscriptions for United
States Treasury Obligations - State and Local Government Series, if any, to be purchased by the
County in connection with the refunding of the Refunded Bonds. Such United States Treasury
Obligations - State and Local Government Series, if any, so purchased shall be held by or on
behalf of the County Treasurer or by the Escrow Agent under and in accordance with the
provisions of any Escrow Deposit Agreement entered into in connection with the refunding of
the Refunded Bonds. The County Administrator and the County Treasurer are hereby authorized
OOOo ;:t
410284.3 024730 RES
-7-
to enter into such purchase agreements, including forward supply agreements, if any, as shall be
required in connection with the refunding of the Refunded Bonds providing for the purchase by
or on behalf of the County in the open market of direct general obligations of, or obligations the
payment of the principal of and interest on which are unconditionally guranteed by, the United
States of America.
SECTION 13. Filing of This Resolution. The County Attorney is hereby
authorized and directed to file a copy of this resolution, certified by the Clerk of the Board of
Supervisors to be a tree and correct copy hereof, with the Circuit Court of the County of
Chesterfield.
SECTION 14. Invalidity of Sections, Paragraphs, Clauses or Provisions. If any
section, paragraph, clause or provision of this resolution shall be held invalid or unenforceable
for any reason, the invalidity or unenforceability of such section,, paragraph, clause or provision
shall not affect any of the remaining portions of this resolution.
SECTION 15. Headings of Sections. The headings of the sections of this
resolution shall be solely for convenience of reference and shall not affect the meaning,
construction, interpretation or effect of such sections or of this resolution.
adoption.
SECTION 16. Effective Date. This resolution shall take effect upon its
00 )06 '
410284.3 024730 RES
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
COUNTY OF CHESTERFIELD
GENERAL OBLIGATION PUBLIC IMPROVEMENT
REFUNDING BOND, SERIES OF 2003
REGISTERED
No. R-03- __ $
INTEREST RATE: MATURITY DATE DATE OF BOND:
EXHIBIT A
REGISTERED
CUSIP NO.
__, __ JANUARY 1, 2003 166393
REGISTERED OWNER: CEDE & CO.
PRINCIPAL AMOUNT:
The County of Chesterfield (hereinafter referred to as the "County"), a political
subdivision of the Commonwealth of Virginia, for value received, hereby promises to pay to the
Registered Owner (named above), or registered assigns, on the Maturity Date (specified above),
unless this Bond shall have been duly called for previous redemption and payment of the
redemption price shall have been duly made or provided for, the Principal Amount (specified
above), and to pay interest on such Principal Amount on _, ~ and semiannually
on each and thereafter from the date hereof or from the interest payment
date next preceding the date of authentication hereof to which interest shall have been paid,
unless such date of authentication is an interest payment date, in which case from such interest
payment date if interest has been paid to such date, or unless such date of authentication is within
the period from the sixteenth (16th) day to the last day of the calendar month next preceding the
following interest payment date, in which case from such interest payment date if interest has
been paid to such date, until the payment of such Principal Amount (each such date is hereinafter
referred to as an interest payment date) at the Interest Rate (specified above) per annum, by
check mailed by the Registrar hereinafter mentioned to the Registered Owner in whose name this
Bond is registered on the books of registry kept and maintained by the Registrar, as of the close
of business on the fifteenth (15th) day (whether or not a business day) of the calendar month next
preceding each interest payment date. Interest on this Bond shall be calculated on the basis of a
360-day year consisting of twelve 30-day months.
The principal of this Bond is payable upon presentation and surrender hereof at
the office of the County Treasurer of the County in Chesterfield, Virginia (the "Registrar").
The principal of and interest on this Bond are payable in such coin or currency of the United
States of America as at the respective dates of payment is legal tender for public and private
debts.
00,o063
410284.3 024730 RES
This Bond is one of a duly authorized issue of Bonds (herein referred to as the
"Bonds") of the aggregate principal amount of
Dollars ($ ) of like date and tenor herewith, except for number, denomination,
interest rate, maturity and redemption provisions, and is issued for the purpose of refunding in
advance of their stated maturities certain previously issued general obligation bonds of the
County, under and pursuant to and in full compliance with the Constitution and statutes of the
Commonwealth of Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950
(the same being the Public Finance Act of 1991), and a resolution duly adopted by the Board of
Supervisors of the County under such Public Finance Act of 1991 on December 18, 2002.
The Bonds of the issue of which this Bond is one shall not be subject to
redemption prior to their stated maturities.
Subject to the limitations and upon payment of the charges, if any, provided in the
proceedings authorizing the Bonds of the series of which this Bond is one, this Bond may be
exchanged at the office of the Registrar for a like aggregate principal amount of Bonds of the
series of which this Bond is one, of other authorized principal amounts of the same interest rate
and maturity. This Bond is transferable by the Registered Owner hereof, in person or by his
attorney duly authorized in writing, at the office of the Registrar but only in the manner, subject
to the limitations and upon payment of the charges, if any, provided in the proceedings
authorizing the Bonds of the series of which this Bond is one, and upon the surrender hereof for
cancellation. Upon such transfer, a new Bond or Bonds of the series of which this Bond is one,
of authorized denominations and of the same aggregate principal amount, will be issued to the
transferee in exchange herefor.
The full faith and credit of the County are irrevocably pledged to the punctual
payment of the principal of and interest on this Bond as the same become due. In each year
while this Bond is outstanding and unpaid, the Board of Supervisors is authorized and required to
levy and collect annually, at the same time and in the same manner as other taxes in the County
are assessed, levied and collected, a tax upon all taxable property within the County, over and
above all other taxes, authorized or limited by law and without limitation as to rate or amount,
sufficient to pay when due the principal of and interest on this Bond to the extent other funds of
the County are not lawfully available and appropriated for such purpose.
This Bond shall not be valid or obligatory unless the certificate of authentication
hereon shall have been manually signed by or on behalf of the Registrar.
It is hereby certified, recited and declared that all acts, conditions and things
required to have happened, to exist and to have been performed precedent to and in the issuance
of this Bond and the series of which it is one, do exist, have happened and have been performed
in regular and due time, form and manner as required by law, and that this Bond and the Bonds
of the series of which this Bond is one do not exceed any constitutional or statutory limitation of
indebtedness.
IN WITNESS WHEREOF, the County, by its Board of Supervisors, has caused
this Bond to be executed by the manual or facsimile signature of the Chairman of such Board; a
A-2
000064
410284.3 024730 RES
facsimile of the corporate seal of such Board to be imprinted hereon, attested by the facsimile
signature of the Clerk of such Board; and this Bond to be dated January 1, 2003.
[SEAL]
Attest:
Clerk of the Board of Supervisors
Chairman of the Board of Supervisors
proceedings.
CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds delivered pursuant
to the within-mentioned
Date of Authentication:
County Treasurer, as Registrar
A-3
000065
410284.3 024730RES
ASSIGNMENT
For value received, the undersigned hereby sell(s),
unto
(Please print or type name and address, including postal zip code, of transferee)
assign(s) and transfer(s)
PLEASE INSERT SOCIAL SECURITY
OR OTHER TAX IDENTIFYING NUMBER
OF TRANSFEREE:
the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints
, attorney, to transfer such Bond on the books
kept for the registration thereof, with full power of substitution in the premises.
Dated:
Signature Guaranteed:
NOTICE: Signature(s) must be guaranteed
by a member firm of The New York Stock
Exchange, Inc. or a commercial bank or trust
company.
(Signature of Registered Owner)
NOTICE: The signature above must
correspond with the name of the Registered
Owner as it appears on the front of this
Bond in every particular, without
alteration, enlargement or any change
whatsoever.
A-4
0 0066
410284.3 024730 RES
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 3
Meetin~ Date: December 18, 2002
Item Number: 8.D.4.b.
Subject:
Set a Date for a Public Hearing to Consider the Appropriation of Funds
Received from the Department of Medical Assistance Services and
Authorization to Execute Related Documents
County Administrator's Comments:
County Administrator:
Board Action Requested:
To hold a public hearing on January 8, 2003 to consider the appropriation of
up to $6,917,000 from the Department of Medical Assistance Services and
authorize the County Administrator to execute documents and complete the
transaction.
Summary of Information:
Lucy Corr Nursing Home, like virtually all other public and private nursing
home facilities, receives a large percentage of its revenue from the federal
Medicaid program. In Virginia the Department of Medical Assistance Services
(DMAS) administers the Medicaid program pursuant to the Virginia State
Medicaid Plan. Under the program, whenever Lucy Corr provides Medicaid-
eligible services, it receives Medicaid reimbursement from DMAS.
For years, DM_AS has reimbursed Lucy Corr based on an established
reimbursement schedule. In turn, the federal government reimburses DM_AS.
Last year, the Commonwealth realized that it was eligible under federal
regulations to receive a large reimbursement amount. In order to recover
this additional reimbursement, Medicaid regulations require DM_AS to make
enhanced payments in a lump sum to a public nursing home provider like
Preparer: Bradford S. Hammer
Attachments:
~--] Yes
No
Title: Deputy County Administrator
J%ooo67 J
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Lucy Corr. On June 24, 2001, the Commonwealth amended the Virginia State
Medicaid Plan to permit recovery of enhanced payments.
The Commonwealth has planned and the Health Care Financing Administration has
authorized, transactions, which will total $6,917,222. Under the plan,
participating localities will borrow respective shares of the Statewide
total. The borrowed funds will be transferred to a state account, then
returned to the local account and used to repay the loans. In addition, the
Commonwealth will pay an incentive fee of about 2.5% of the transaction
amount, and pay an amount to cover transaction costs, to the locality. For
this transaction the incentive fee totals $168,553.
Because this money will have to be appropriated and the amount will exceed
$500,000 a public hearing is required by law.
o0oo 8
CH~E~D COUNTY
HEALTH ~ER COMMISSION
JAMES M::SHEPHERD ~
Ch~ilrp~o~
Matoaca District
C*~OL BENCE CONROY
Chairperson ' ·
Vice
Dale District
BETTY HUNTER-CLAPP
Clover Hill District
$gENC~JL MOFFE~
Bermuda Dhtr~cz
CAROL M. CROSBY
At Large
JOHNA. GIB JR.'
At large
BRADFORD S, HAMMER
Advisory Member
WILLIAM R. NELSON
Advisory Member
JACOB W. MAST, JR.
Administrator
SPECIAL CARE CENTER
ADULT DAY CARE !CENTERS
ASSISTED LIVING {~JENTER
REHABILITATION
VIVIAN HERBERT
MEDICAL CLINIC
I LU__..CY k.,O RR [
P.O. Drawer 170 6800 Lucy Corr Boulevard
Cheste~eld, VA 23832-0170
Telephone: (804) 748-1511 FA~.. (804) 796-6285
E-MAIL: CORRL@i2020. net
www. lucycorrvillage, corn
MEMORANDUM
TO:
FROM:
Lane B. Ramsey, County Administrator
Chesterfield County/~
Jacob W. Mast, Jr. ~~'~
Chesterfield Count~ Health Center Commission
DATE:
December 6, 2002
SUBJECT: Intergovernmental Transfer Program
The Chesterfield County Health Center Commission at its meeting on
December 6, 2002 approved the participation of the Health Center
Commission in the intergovernmental transfer program with the
Commonwealth subject to review of draft legal agreements.
We appreciate the County's interest and support in. working with us on this
project.
Cc:
Bradford Hammer, Deputy County Administrator
Chesterfield County
N. Stanley Fields, Director Cost Settlement and Reimbursement
DMAS
000069
JCAHO Accredited
First Choice in Care and Service since 1970
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meeting Date: December 3.8, 2002
Item Number: 8.D.5.
Subiect: Approval of Revised Utility Contract for Hampton Park, Section 20,
Contract Number 02-0293
County Administrator's Comments= ~z.c~=~,.~.,~ c~.~
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors
approve this revised contract and authorize the County Administrator to
execute any necessary documents.
Summary of Information:
This project includes the extension of 418 L.F.± of 12" oversized wastewater
lines and 1,309 L.F.± of 10" oversized wastewater lines. The Developer is
required to have an 8" wastewater line to serve his development. Staff has
requested that the wastewater lines be oversized to provide service to
adjoining properties. In accordance with the ordinance, the Developer is
entitled to refunds for the construction cost of the oversized improvements.
Developer:
Contractor:
Hampton Park Associates LLC
RMC Contractors, Inc.
Contract Amount: Estimated County Cost for Oversizing ......... $9,567.00
Estimated Developer Cost .................... $86,281.00
Estimated Total ............................. $95,848.00
Code: (Refunds thru Connections - Oversizing) 5N-572VO-E4C
District: Matoaca
Preparer:
Craiq S. Bryant
Title: Director of Utilities
Attachments:
Yes ~ No
000070
VICINITY SKETCH
Hampton Park- Sec. 20
County Project # 02-0293
Hampton Park
Sec. 15
Hampton Park
Sec. 18
Hampton Park
Sec. 17
Proposed 10"
Co. Proj. # 02-0293
Line
Existing 12" Wastewater Line
Co. Proj. # 02-0129
Proposed 12" Wastewater Line
Co. Proj. # 02-0293
Chesterfield County Department of Utilities
Development Section
00 007 .
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~l Date: December 18, 2002
Item Number: 8.D.6.
Subject: Approval of the Purchase of a Ten-Acre Civil War Site on Howlett
Line
County Administrator's Comments: /~_~__o;/;~.~j ://~c.~
County Administrator: ~
Board Action Requested: Approve the purchase of a parcel of land containing 10
acres, more or less, for $175,000 from Miles and Wells for the Howlett
Line, subject to substantial accord approval; initiate a substantial accord
application on a portion of PIN 8046508646 and appoint Brad Hammer as the
Board's Agent; appropriate $176,500 in anticipated grant funds; and
authorize the County Administrator to execute the contract and deed.
Summary of Information:
The County has been awarded a National Park Service grant totaling $176,500
for acquisition of a 10-acre parcel located near Parkers Battery. The
landowner has agreed to sell the property at 50% of its assessed value to
provide the local grant match requirement. This site represents a portion
of the Howlett Line, which is included in the "Ware Bottom Church"
battlefield. This site is on the national list of critical sites for
preservation and interpretation (Bermuda Hundred Campaign).'
Approval is recommended.
District: Bermuda
Preparer: John W. Harmon
Title: Ri.qht of Way Manaqer
Attachments:
Yes
~-]No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: December 18, 2002
Budget and Mana.qement Comments:
This request is for appropriation of a National Park Service grant totaling
$176,500 to buy a 10-acre parcel located near Parkers Battery. This site
represents a portion of the civil war Howlett Line. Acquisition and upkeep
of this site will not affect the Parks and Recreation Department's
operating budget beyond the dollar amount that has already been addressed
for the FY2004 budget process.
Preparer: Rebecca T. Dickson
Title: Director, Budget and Manaqement
oooo7a
VICINITY SKETCH
Approval of the Purchase of a Ten-Acre Civil
War Site on Howlett Line
wARE BOTTOM SPRING RD
4. SEAHORSE DR 11. FISH
5. CAPTNN DR 12. ~
6. STARBOARD DR
7. KEEL DR~
W
OLD BERMUDA HUNDRED RI
Chesterfield County Department of Utilities
Right Of Way Office
1951 PG 72
804 650 8646 00000
1600 OLD BERMUDA HUNDRED RD
0075
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meeting Date: December 18, 2002
Item Number: 8.D.7.a.
Subject:
Acceptance of a Parcel of Land at the Intersection of Woolridge
Road and Watermill Parkway from Reservoir Land Associates
County Administrator's Comments:
County Administrator:
Board Action Requested: Accept the conveyance of a parcel of land containing
0.628 acres at the intersection of Woolridge Road and Watermill Parkway from
Reservoir Land Associates and authorize the County Administrator to execute
the deed.
Summary of Information:
It is the policy of the County to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan, and
will decrease the right of way costs for road improvements when constructed
District: Matoaca
Preparer: John W. Harmon
Title: Right of Way Manager
Attachments:
¥CS
r--]No
J~),0076
VICINITY SKETCH
ACCEPTANCE OF A PARCEL OF LAND
CONTAINING 0.628 ACRES FROM RESERVOIR
LAND ASSOCIATES
Chestertleld County Department of Utilities
Right Of Way Office
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~l Date: December 18, 2002
Item Number: 8.D.7.b.
Subiect:
Acceptance of a Parcel of Land Along the West Right of Way Line of
North Spring Run Road from Boney Wilson & Sons, Incorporated
County Administrator's Comments:
County Administrator:
Board Action Requested: Accept the conveyance of a parcel of land containing
0.005 acres along the west right of way line of North Spring Run Road (State
Route 702) from Boney Wilson & Sons, Inc., and authorize the County
Administrator to execute the deed.
Summary of Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan, and
will decrease the right of way costs for road improvements when constructed.
District: Matoaca
Preparer: John W. Harmon
Title: Ri,qht of Way Mana,qer
Attachments:
Ycs
[-'-~ No
o. ooo?a
VICINITY SKETCH
ACCEPTANCE OF A PARCEL OF LAND ALONG THE
WEST RIGHT OF WAY LINE OF NORTH SPRING
RUN ROAD FROM BONEY WILSON & SONS, INC.
HULL~
4N
~d County Department of Utilities
Right Of Way Office
oO0o80
N oe-16'37" [
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~l Date: December 18, 2002
Item Number: 8.D.7.c.
Subject:
Acceptance of a Parcel of Land Along the West Right of Way Line of
North Spring Run Road, the North Right of Way Line of McEnally Road
and the East Right of Way Line of Winterpock Road from Tascon-
Norwood, LLC
County Administrator's Comments:
County Administrator:
Board Action Requested: Accept the conveyance of a parcel of land containing
2.983 acres along the west right of way line of North Spring Run Road, (State
Route 702), the north right of way line of McEnally Road (State Route 702)
and the east right of way line of Winterpock Road (State Route 621) from
Tascon-Norwood, LLC, and authorize the County Administrator to execute the
deed.
Summary of Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan, and
will decrease the right of way costs for road improvements when constructed.
District: Matoaca
Preparer: John W. Harmon
Title: Ri,qht of Way Manaqer
Attachments:
Ycs
----]No
#
VICINITY SKETCH
ACCEPTANCE OF A PARCEL OF LAND ALONG THE
WEST RIGHT OF WAY LINE OF NORTH SPRING
RUN ROAD, THE NORTH RIGHT OF WAY LINE OF
MCENALLY ROAD AND THE EAST RIGHT OF WAY
LINE OF WINTERPOCK ROAD FROM
TASCON-NORWOOD, LLC
~PL
Che~d County ~t of Utilities - Right Of Way Office
0o005
~,!i1,|
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~l Date: December 18, 2002 Item Number: 8.D.7.d.
Subiect: Acceptance of a Parcel of Land Along the East Right of Way Line of
Qualla Road from Douglas R. Sowers and Susan S. Sowers
County Administrator:
Board Action Requested: Accept the conveyance of a parcel of land containing
0.165 acres along the east right of way line of Qualla Road (State Route 653)
from Douglas R. Sowers and Susan S. Sowers, and authorize the County
Administrator to execute the deed.
Summary of Information:
This dedication is for the development of Qualla Farms, Section F.
is recommended.
Approval
District: Dale
Preparer: John W. Harmon
Title: Ri.qht of Way Mana,qer
Attachments:
~'~No
VICINITY SKETCH
ACCEPTANCE OF A PARCEL OF LAND ALONG
THE EAST RIGHT OF WAY LINE OF QUALLA
ROAD FROM DOUGLAS R. SOWERS AND
SUSAN S. SOWERS
ROUTE 288
Chesterfield County Departm~mt of Utilitle~
Right Of Way Offl~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~l Date: December 18, 2002
Item Number: 8.D.7.e.
Subiect:
Acceptance of a Parcel of Land Along the West Right of Way Line
of North 0tterdale Road from 0tterdale Park Associates, LLC
County Administrator's Comments:
County Administrator:
Board Action Requested: Accept the conveyance of a parcel of land containing
0.001 acres along the west right of way line of North 0tterdale Road from
0tterdale Park Associates, LLC, and authorize the County Administrator to
execute the deed.
Summary of Information:
It is the policy of the County to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan,
and will decrease the right of way costs for road improvements when
constructed.
District: Midlothian
Preparer: John W. Harmon
Title: Ri.qht of Way Mana.qer
Attachments:
VICINITY SKETCH
ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF WAY LINE
OF NORTH OTTERDALE ROAD FROM OTTERDALE PARK ASSOCIATES, LLC
N
CURVE LENGTH RADIUS DELTA CHD BRG CHORD
Cl 3~.7e~ 977.58 20'47'~3" N89'~705"[ 352~82 ~ · PAI~ 2: 0
C2 757.75~ 405.52 107'03'4~' N4~'54.'49'W 652.22 15~
~ 1~.~ ~10.~ 1~1'~' S21'~'10'[ 1~.07
INS~ - ~: 1 ~'
i~,~:l UNE ~NO~ a~lNO ~E P~K AT ~SBU~, ~ ~ X~o //
~ ' ZONe: R-9 C.U.P.D.
"~ .n ~~ '~~'-- ~ ~ PARCELS OF LAND CONTAINING
' ~**~ CHESTERFIELD COUN~ VIRGINIA
GR~HIC SC~
c~ C. ~ · ~~ P.C.
I ~h ~ ~0 f~t ~~,
UNE TABLE
UNE r'NGTF BEARING
L1 5,08 $63'55'29"~t
L2 lO0.O"J S~3'58'2g"w
[.3 103.13
L4 96.1 ~134'05'43'W
L5 61.37
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~l Date: December 18, 2002 Item Number: 8.D.7.f.
Subiect: Acceptance of Two Parcels of Land for the Extension of North
Otterdale Road from The Park at Salisbury, L.P.
County Administrator's Comments: ;~~
County Administrator:
Board Action Requested: Accept the conveyance of two parcels of land
containing a total of 2.53 acres for the extension of North Otterdale Road
from The Park at Salisbury, L.P., and authorize the County Administrator to
execute the deed.
Summary of Information:
It is the policy of the County to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of these parcels conforms to that plan,
and will decrease the right of way costs for road improvements when
constructed.
District: Midlothian
Preparer: John W. Harmon
Title: Right of Way Manager
Attachments:
[-~No
VICINITY SKETCH
ACCEPTANCE OF TWO PARCELS OF LAND FOR TI~E EXTENSION OF
NORTI-I OTTERDALE ROAD FROM THIg PARK AT SALISBURY, LP
..... ; ~ ~ .
CURVE LENGTH RADIUS DELTA CHO SRO CHORD
C1 354.76 977.58 20'47'33" N89~TOS"E 352.82 ~ PARCEL 2: 0
c2 757.75 405.52 107~3'40" N~'Ag"W 652.22 15~ SQ I~r--/
c4 11.2.81 630.00 10'15'33" S13~5'55"E 112.66
C5 61.81 475,52 726'49" NO2~)7'42"E 61.76
C6 738.93 485.52 87'12'0+" NS~O'~O"W 669.65/
C7 329,38 9.07,58 20"+7'33" NSg~7'OS"E 327.58
C8 13.47 6~0~00 1'13'29" S19~X)'26"E! 13.47 '
C9 140.38 610.00 13'11'09" $21'48'10"Ei 140.07
INSET - $~: 1%,40'
-"R¥ - tAtcHAUY, SEWER 4 DRAINAGE
i~' ..~ c&>~c~ '"~ OF MICHAUX CREEK] ·
~! \ IFSO0 N. OTTER~ ROAD/
I . ~236 WYLDROSE DRIVE _~1~ ~,~o
~ ZONED: R-9 C.U.P.D.
, OTFERDN. E PARK ASSOCIATES, LLC.
'L ~_.~m ~1' 3 PARCELS OF LAND CONTAINING
.d' 2.5 ACRES TO BE DED/CA7 D TO
"".~_.~'~ -~Er~'j"r THE COUNTY OF CHESTERFIELD
""~.~.~"-- MIDLOTHIAN D/STRICT
CHESTERFIELD COUNT~, VIRGINIA
~o o loo ~oo 40o ~ : ~' ~ 200' 444~ 2~, 2002
CHARZZS C. TOW/VES ,~ A-<~OC/ATE~, P.C.
(
)
9850 LOR/ RO~, $UI7~ 201
I Inch - ~00 feet Chz~.~?~, V/RG/NH
I
UNE TABLE
UNE .ENO'I) BEARING
L1 ~,.08 S85'58'29"W
L2 100.C)~J 663'5~'29"y~
!.3 103.13i S~3~'29"w
L4 96.111 ~34'05'43"w
1.5 61.37 d34'OS'~"W
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~ Date: December 18, 2002
Item Number: 8.D.8.
Subiect: Designation of Right of Way for Mt Hermon Road Extended
County Administrator's Comments:
County Administrator:
Board Action Requested: Designate right of way for Mt Hermon Road extended;
rescind the designation of right of way by resolution of the Board May 27,
1998; and, authorize the County Administrator to execute the Declaration.
Summary of Information:
The plans for Mt Hermon Road Extended require relocation and designation of a
90' and variable width right of way south of Genito Road, (State Route 604)
as shown on the attached plats.
Approval is recommended.
District: Matoaca
Preparer: John W. Harmon
Title: Ri.qht of Way Mana.qer
Attachments:
Ycs
~--] No
000085
VICINITY SKETCH
Designation of right of way for
Mt Hermon Road extended
%o~
Chesterfield County Department of Utilll~es
Right Of Way Office
168.92'
! .~/~ /~,
~ CURVE DATA I m I ~ CHESTERFIELD COUNTY
DELTA-22'54'51" Zl [AJI I DB 5525 PG 996
5,6~,5 2 4.7055 L-571.59'
E 11.704,010.4859 CHD-568.92'
CHD BRG-NS' 02'02"W
p PI COORDINATE
ROPERTY CORNER~ ~ _~ ~R ~ ~.~
E 11,705,~0.08 .~,, / ~.00 .................
TIE TO PROPERTY LINE~~i /~EXIST RIGHT OF WAY
g59-~1'~.~"~ fi~ ~R, ~ /~ N 5.688,497.12
....... ,~- ~~r~ E 11,705,865.60
~ ; ~ .
N 5,~8,522.66 .
........... o i ~ zo~ ss~ ~z~s ooooo
~ ,,/u~.ao/.o~ ~ ~ ~ ~ "~ CHESTERFIELD COUNTY
;.~1 _ [ ~ 17901GE~TO RD
~ d ~
'~ ~ k ~k~ DB 2616 PO 157
~ WAY I ~ ~ -~ ~ ' J / '
~OPERTY
7 4 ~ WAY
o .~ ~., ooooo 5 X ~ $ ~ ~ ~o
H~R INVESTMENTS LLC ~
17601 GE~TO RO~ ~
.~ ~ ~ ~ 701-686-5250-00000-8.4045 ~RES
~ i~~F X ' COUNTY PROJECT NUa6ER 02'0178
~~ MT HE~ON ROAD E~ENDED
~TO~ ~, CHES~IELD COUP, VIRGINIA
~ 14.3815:ACRE P~L
3551-13 ~11-~
~1 ~6
I I ~ar_c/y UN
01 686 5250 00000 E
J 14551 MOSELEY RD I 'r~..i ~
I I ZONED A i I I ~
~ 5596 PG 515 I I J
DRNNAGE I E~EMENT
/
/
....
~ .... ~ ..... , ..... ! .__ I II [~) 4551 MOSELEY RD
, ,,[ ~ I I I; ~ 17901GENITO RO~
DELTA-2'4556 ~ ~ I I I~[~) De 26~s PG 157
R-2725.~' ~ Xt I I I~ ~ _ ....
T-65.65' ~ X1 I - I I ~ ~ PERM~ENT VDOT
c.o-~ 2~ ~ ~1 I ~/ ~Pr~TY I INI
CHD aRE-N19'~ ~ ~ gl I ¥ ~e0P~_L!.F
· C/L OF CREEK - 1~90
PERM~ENT VDOT ~(15)_ - ~ v ~ /--
NS'O5'25"E ~--~ '~ ~ / (S~VEY.~E LINE FRO~X~AT BY
.......... ~t~. ~ ~ , POTTS, ~NTER ~D ~OCIATES, PC
~;~. -u ~/L ~ ~, ~ /~ DATED~CTOBER 21, ~94)
~ ~; ~ /~ / BOUN~Y DATA
PROPERTY~ ~ ~ {~/ ~ 514'31'45"W 98~8'
LINE / ~ ~_ ~ I~/ ~ '
~ ~z~ ,- ~ / ~5~ S26 40~7 W 50.00
~o~ ~ ~4~1ooooo ~ ~ / / , (~) s~'~o'~"w so.oo'
HORNER INVESTMENTS ~ ~,m, ~ ~/~ / X
LL~ - - ~[~ Z~<~ ~ //~ / (5) S25'~6'30"W 60.00'
l~SO~ ~[.,~0_~ ~ ~ ~ ,/ .' ~
~ ~Ts~P~ 72~ ~ ' ~ h~ ~
CURVE DATA ~ ~ I ~ · ....
.... . ,, .,, ,oo, w ,,o.oo
C~ ~783.55' _~.~ , . . , .~, =.~ ~o ~ . ,~.~
" ' .... ~ ~ h: ~
~ COORDINATE ' ~'-,~ ~ ~ / ~ ~
E 11 705,865.2884 ..[ ~ ~ / ~
":~'- ~ ~cl~ ~' z~
~ ~ ~ o~o ~ ~ ~ ~ L-611.10'
~ ' ~ / O~ CHD-2430.25
~~ Y' /~~ ~ ~ I I ~CI / ~ PI COORDINATE
~'~ ........ '~ I / ~11 ~ E 11703.8227549
~.~y ~i~ ' ~' J ~l_l' ~ ' '
~ ~ . ;~ ~ I ~'~ COUNTY OF CHESTERFIELD
~(~ ~ ~ ~~~ 17901 GENITO RO~
~ ~GT~ ~:~ DB 2616 PG 157 '
GR~HIC SC~E: 1"'100' '-~ ~I~ ~
100 200 ~1C~ ~
~CT T~
- MT HE~ON EOAD E~ENDED
BTO~ ~, (H~IELD ~OU~, VI~IN~
~ 14.~815 AC~E P~L AND PE~NE~ V~T D~I NAGE ~ENT
0088
702 685 2569 00000 '/'"-"
· COUNTY OF CHESTERFIELD
17751 GENITO ROAD // ,/ /
RIGHT OF WAy ~/f"~//
PROPERTY LINE \ / /
[.TE~SECT,:~ 'X / /
.5.666.2*5.65 X/ /
E 11,703,255.58 ~ /~_
/ / ' 4551 MOSELEY RO~
/ / ZO~D
;o~ e~ ~ oo°oo / / ~u.vc O~T~
HORNER ~VEST~ENTS LLC / ~~;~'~,~s,.
DB 5789 PG 728 /~ /
~/~ ,' S35' 52'54"W
~-/~ I N 5,686,656.3884
E / . E 11,705,822,75'9
. ~ /I E 11,703,822,75~9
/
/ v C~VE DATA
/ T-~45.74'
I L-~18.03'
/ ~ BRG-S25* 31'22"W
/ PI C~RDINATE
/ N ~,687,016.5989
~CT T~
MT HE~ON ROAD E~ENDED
~TO~ DI~, CHES~IELD COU
~ 14.3815 A~ P~L AND PE~NENT VDOT D~I~GE ~ENT
MATCH LINE SHEET ES-5
702 685 2569 00000
COUNTY OF CHESTERFIELD
17751 OENITO RON~ I
DEl 3396 PG 519 I :
703 685 4335 0~ I
H~NER INVESTMENTS LLC
4355 MOSELEY RO~
ZONED A [ 701 686 3250 00000
~ 4555 PG 728 CHESTERFIELD COUNTY
[ 4351 MOSELEY RO~
ZONED A
~ DB 5396 PG 515
I
I
~ ~ DELTA-54* 55'21"
~ I L-2525.85'
ORPHIC SC~E: 1"-100'
100 200 ~ATC~ L ,
~[~ ~T HE~ON EOAD E~ENDED
~TOA~ DI~ ~TE~IELD COUP, VIEG INIA
~ 14.381 ~ AC~ P~CEL AND PE~ANE~ V~T ~I~AGE ~E~E~T
__ MATCH LINE SHEET ES-6
702 685 2569 00000
COUNTY OF CHESTERFIELD
17761 GE~,TO ROAD
701684 2865 00000 ,,, j 701 686 5250 00000
CHESTERFIELD COUNTY
HORNER INVESTMENTS LLC =.... J 4551 MOSELEY ROAD
4541 MOSELEY ROAD ~ m ZONED A
ZONED A ~ ~' I DB 5596 PG 515
DB 578g PG 728 ~'~ I '
,
I TIE - PI OF NEW RIGHT OF WAY
CURVE TO PROPERTY CORNER
S74" 54-'50"E 1,30.17'
· PI
PROPERTY CORNER ~ / ~ ~ ~',,,m,r hA'fA
E 11,701,624.14 ~ _ ~ ~-5505.0,0'
, - ~ H 7.1
R ~ ~ PI C OR INAT
..oPE.T¥ CORNE --il\
"5.685,565.51 ~ X ~ E 11,701,518.70
E 11,701,644.58
705 685 4535 00000 ..... _.~
I-IORNER INVESTMENTS LLC ~.. ~ S37° 4-3'01"W 22¢.57
4..355 MOSELEY ROAD -I~ /~ (TiE TO PROPERTY CORNER)
ZONED A ~l~o ', \
DB 5789 PG 728
-- P/L ~ ~, ~ k /--POINT ON RIGHT OF WAY
_ ~m. / ~ | / BEGIN 5305.00' RADIUS CURVE
t[l~ ~,~' ~ ~'~'
~ ~ Eallrlees MATOACA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA
· ,~w..m 14.3815 ACRE PARCEL AND PERMANENT VDOT DRAINAGE EASEMENT
--' - ~551-13 11-25-02 "-TOO' O/PRO~4.6 / ES-I; OF
~'0091
698 68,,t 8741 00000
HORNER N O ET AL
TRS & ET AL
4321 MOSELEY RO~
Z~ED A
~ _ we 259 ~ 93
~3 _ · ~ 352 PG 469
/ / : L-~Z7.m'
I I CHD-4~4.83'
N 3,684,758.6016
N 3,684,987.7242
E 11,699,875.5755 [ ~ E 11,699,888.3856
I
I
~o~ 885 ~69 ooooo : I
CO~TY OF CHESTERFIELD
17751 GENITO RO~
~ 3396 PG 319
I
[ 701-686-5250 00000
[ ]~ CHESTERFIELD C~NTY
[ I~ 4351 MOSELEY RO~
~/~ ZONED A
~ I OB 3396 PG 315
701~s~ 2~65 00000 ~ I
HORNER INVESTMENTS LLC
4341 MOSELEY RO~
ZONED A 0
DB 378~ PG 728 ~ I
I
I ~ ~ Curve D*TA
I r~ DELTA-14* 56'45"
~ R-1155.00'
T-148.09'
CHD-293.77'
~. ~ CHD BEG-S79e 00'53"W
I
,
: 190'~ GR~HIC SCAR: 1"-100'
I o lOO 200
MATCH LINE S~ET ES-5
~Ct ~E
= MT HE.ON ROAD E~ENDED
~~ 000(
~ 14.3815 A~ P~CEL AND PE~NENT V~T D~I~E ~ENT
92
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meetin~l Date: December 18, 2002
Item Number:
8.D.9.a.
Subject:
Request to Install a Private Sewer Service Within a Private
Easement to Serve Property at 11600 Genito Road
County Administrator's Comments:
County Administrator:
Board Action Requested: Approve a request to install a private sewer service
within a private easement to serve property at 11600 Genito Road and
authorize the County Administrator to execute the sewer connection agreement.
Summary of Information:
Hollis Burton Roberson and Doris J. Roberson have requested approval to
install a private sewer service within a private easement to serve property
at 11600 Genito Road. This request has been reviewed by staff and approval
is recommended.
District: Clover Hill
Preparer: John W. Harmon
Title: Ri,qht of Way Manager
Attachments:
Ycs
~"] No
~000093
VICINITY SKETCH
REQUEST TO INSTALL A PRIVATE SEWER
SERVICE WITHIN A PRIVATE EASEMENT TO
SERVE PROPERTY AT 11600 GENITO ROAD
Z
RD
FARMS
Chesterfield County Department of Utilities
Right Of Way Office
000094~
10.00'I S52'OYWI
L3 14.1¢'I NO7'O3'EI
Existing
16' Easement
'\
40' Radius Temporary
Turn-around
Easement until
Road is extended
Charles E. &
Donna N. Cart Jr,
Pin No. 7426851448000000
11613 Doveloyne Rood
D.B.t777 Pg.1941
Existing , 6
8' Sewer
Easement
;xO.B.1184
23.24'
LAKE GENITO
SECTION A
12.32'
Existing
8' Sewer
Easement
D.B,4761 Pg.996
5
Doris E. Denson
Pin No. 7426852240000000
11607 Ooveloyne Road
D.B.2966 Pg.654
PROPOSED PRIVATE
8' SEWER EASEMENT
~ PROPOSED PRIVATE'
~' VARIABLE WID~
S~ER ~EMENT ~'~'b-~'lU~
Willis D, Crowford / .
Janice E. Crowford ~ /
11600 Genlto Road
D.B,1022 Pg.42
PLAT SHOWING PRIVATE 8' SEWER EASEHENT
ACROSS THE PROPERTY OF 11607 DAVELAYNE ROAD
AND PRIVATE VAIRABLE SEWER EASEMENT
INFORMATION ON PLAT BASED ON ACROSS THE PROPERTY OF 11606 GENITO ROAD
SUBDIVISION PLAT OF' LAKE GENITO _.CLOVER HILL DISTRICT,
SECTION B, CLOVCR HILL O~Sm~CT,~cldl=.qTl=l~l=H=/n CflHldTY VIRGINIA.
CHESTERFIELD COUNTY VIRGI .I,Jt.~,-'"~
DATED SEPTEMBER, 20 1971
PREPARED BY KENNETH L. BORTON
CERTIFIED LAND SU~RVEYOR, RICHMOND
VIRGINIA. AND
PLAT SHOWING 8' SEWER EASEMENT
PREPARED BY BARTON - CORSO
ASSOCIATES, LTD. CERTIFIED LAND
SURVEYOR, RICHMOND VIRGINIA
D.B.1184 PG. 189
UTILITIES DEPARTMENT
CHESTERFIELD COUNTY, VIRGINIA
SCALE REVISIONS DRAWN BY:
l"m~O' {)AT[ iOW
DATE CHECKED BY:
10-2-02
TILE NO. 742-~82 ~RAWING NO.
{)00095
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~l Date: December 18, 2002
Item Number: 8.D.9.b.
Subiect:
Request Permission for an Asphalt Driveway to Encroach on County
Property
County Administrator's Comments:
County Administrator:
Board Action Requested: Grant Olivia R. Campbell permission for an existing
asphalt driveway to encroach on Falling Creek Middle School Property at 4800
Hopkins Road, subject to the execution of a license agreement.
Summary of Information:
Olivia R. Campbell has requested permission for an existing asphalt driveway
to encroach on Falling Creek Middle School Property at 4800 Hopkins Road.
This request has been reviewed by staff and approval is recommended.
District: Dale
Preparer: John W. Harmon
Title: Riqht of Way Mana.qer
Attachments:
Ycs
~---] No
000096
VICINITY SKETCH
REQUEST PERMISSION FORAN ASPHALT
DRIVEWAY TO ENCROACH ON COUNTY
PROPERTY
Chesterfield County Department of Utilrdes
Right Of Way Office
N78o53'00'~
7.55'
A]~EA TO BE
LICES~SED
PATIO
ONE STORY
No. 4616'
NOTE: THIS PROPERTY iS LO~ IN
ZONE .~ 'A~ ~IO~N ON FEI4A
COI~ ~ HO.~~.-~
without the benefit of o title
rel~'t and tl~refore
ne~eoHly ~nd~ate
encumbra~ on the ~o~y.
KATHLEEN ELLEN DONOVAN
D.B. 3027 PG. 17
WIRE
1~. 47~ ~ ~4
PiN: 782S~4S710~000
PLAT SHOVING IMPROVEMENTS ON 0.73 ACRES OF LAND
LOCATED ON THE NORTH LINE OF HOPKINS ROAD IN THE
DALE DISTRICTOF CHESTERFIELD COUNTY, VIRGINIA.'
' __, ' ~ _ ,,-, . , I mm~e an e,~um~te Field Survey ~d the
premlm or f~ .~ t ~ ................. ~'~
' ' :"'"";'~" :.,,~PO~, ~ ~d ~0~, P.C.
~a~: I '=~0'
~ ~ ; ~ ~ ~~ u... oeoe-e3
0038
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meetin~l Date: December 18, 2002
Item Number: 8.D.9.c.
Subject:
Request Permission for a Fence to Encroach Within a Sixteen-Foot
Alley in Rayon Park Subdivision
County Administrator's Comments:
County Administrator:
Board Action Requested: Grant Willie L. Jennings and Glenis W. Jennings
permission for an existing fence to encroach within a 16' alley in Rayon Park
Subdivision, subject to the execution of a license agreement.
Summary of Information:
Willie L. Jennings and Glenis W. Jennings have requested permission for an
existing fence to encroach within a 16' alley adjacent to Lots 37 through 40,
Block 9, Rayon Park Subdivision. This request has been reviewed by staff and
approval is recommended.
District: Bermuda
Preparer: John W. Harmon
Title: Right of Way Manager
Attachments:
Ycs
--]No
VICINITY SKETCH
REQUEST PERMISSION FOR A FENCE TO
ENCROACH WITHIN A SIXTEEN FOOT ALLEY
ACROSS LOTS 37 THROUGH 40, BLOCK 9, RAYON
PARK SUBDIVISION
ALCOTT RD
C/)
rtl
Z
Chesterfield County Department of Utilities
Right Of Way Office
000:I.00
~ 297,6 Avenue
"~ DB. 666 l'C,. S22
Gi~nisl W. 'Jenninas
~ Llbw0od Avenue
DB. 7O28 PG.
PI~: 789677539100000
AVENUE.
000:1.0,/.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meeting Date: December 18, 2002
Item Number: 8.D.9.d.
Subject:
Request Permission for a Fence to Encroach Within a Sixteen-Foot
Alley in Rayon Park Subdivision
County Administrator's Comments:
County Administrator:
Board Action Requested: Grant Lonnie Wade McCoy and Patsy Rose McCoy permission
for an existing fence to encroach within a 16' alley in Rayon Park
Subdivision, subject to the execution of a license agreement.
,Summary of Information:
Lonnie Wade McCoy and Patsy Rose McCoy have requested permission for an
existing fence to encroach eight feet into a 16' alley adjacent to Lots 7
through 10, Block 9, Rayon Park Subdivision. This request has been reviewed
by staff and approval is recommended.
District: Bermuda
Preparer: John W. Harmon
Title: Ri.qht of Way Manaqer
Attachments:
Ycs
~---] No
#Oootoz
VICINITY SKETCH
REQUEST PERMISSION FOR A FENCE TO
ENCROACH WITHIN A SIXTEEN FOOT ALLEY
ACROSS LOTS 7 THROUGH 10, BLOCK 9,
RAYON PARK SUBDIVISION
ELLIHAM AV
,co~ P~
~COTT RD
ITl
Chesterlield County Department of Utilities
Right Of Way Office
oooa. oa
PATSY ~. MCCOY
2929 KEY AVENUE
...... DB. ~19 ~. ~ ~ ....
~ AREA TO BE ~
LICENSE~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~l Date: December 18, 2002
Item Number: 8.D.9.e.
Subiect:
Request to Install a Private Water Service Within a Private
Easement to Serve Property at 9205 Burnett Drive
County Administrator's Comments:
County Administrator:
Board Action Requested: Approve a request to install a private water service
within a private easement to serve property at 9205 Burnett Drive and
authorize the County Administrator to execute the water connection agreement.
Summary of Information:
Leonard M. Puckett and Evelyn C. Puckett have requested approval to install a
private water service within a private easement to serve property at 9205
Burnett Drive. This request has been reviewed by staff and approval is
recommended.
District: Dale
Preparer: John W. Harmon
Title: Ri.qht of Way Mana.qer
Attachments:
---]No
000 .05
VICINITY SKETCH
REQUEST TO INSTALL A PRIVATE WATER
SERVICE WITHIN A PRIVATE EASEMENT TO
SERVE PROPERTY AT 920,5 BURNETT DRIVE
Chesterlleld County Department of Utilities
Right Of Way Office
'0'00'106
£
N
BURNETT DR!'VE
E
N 177561~.~?
9211 Burnett Drive
I
I
!
Robert Lee ReD, Et Al
PIN 756B~O2~OlOOQO0
9201 8umett Drive
O.l~O P9,294
9121 8umett Drive
PLAT SHO~tNG f0' ~LtC WATER EASEHENT AND
10' PRIVATE WATER' E~T ACROSS ~ PROPERTY
OF 920f BIJRNETT ~, OA~ ~
C~$T~ELO C~, ~NiA.
INFORMATION ON PLAT OASEO ON
PARCEL PLAT OF 9201 8tlRN£TT DRIVE
DATLC':O JANUARY t§, lgg~
I~E:P:AEE~ ~ 'H~RVEY L. PA~S, INC.
C'ERTFED L~ SER'VERYOR,
CHESTER.
D.B. 3850 PG.2g6
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~l Date: December 18, 2002
Item Number: 8.D.9.f.
Subiect:
Request Permission to Construct a Fence Within an Eight-Foot
Easement Across Lot 26, Club Crest, Section 3
County Administrator's Comments:
County Administrator:
BoardActionRequested: Grant Edward H. Cake, IV and Diane M. Cake permission to
construct a fence within an 8' easement across Lot 26, Club Crest, Section 3,
subject to the execution of a license agreement.
Summary of Information:
Edward H. Cake, IV and Diane M. Cake have requested permission to construct a
fence within an 8' easement across Lot 26, Club Crest, Section 3. This
request has been reviewed by staff and approval is recommended.
District: Bermuda
Preparer: John W. Harmon
Title: Ri,qht of Way Mana,qer
Attachments:
OU010
VICINITY SKETCH
REQUEST PERMISSION TO CONSTRUCT A
FENCE WITHIN AN 8~ EASEMF~NT ACROSS LOT
26, CLUB CREST, SECTION 3
AY
Right Of Way
000109
LOT 27
.~,
DRIVE
LOT
· I
2S
' CHESTERRELD '11' "
go,o
LOT 21
EX. 20' SANITARY
SEWER EASEMENT
D.B. 3278, PC, 991
; LOT 25
Ed~a~i IL Cak~ IV
Diane M. Cak. e
11913 Club Ridge Drive
DB. 48O7 PG. 870
PIN: 817659215300000 "
CLUB RIDGE DRIVE
· '.. · (4o"P,/W) .
PROPOSED
IMPROVEMENTS ON
LOT 26, SECTION THREE
"CLUB CREST"
AT RIVER'S BEND
BERMUDA DISTRICT...,'CHESTERFIELD CO,, VA,.
DATE: APRIL 18, 2002
PURCHASER:
Joseph, Cox & Associates, Inc. ,' '~,
~u~t ~oa~, Suite 303, Richmoncl, VA.23235 (804) 897-8887 Fax (804):8~.595~:
CIVIL ENGINEERING LAND SURVEYING LAND PLANNING
'"" "j JOBNO,: 22127 ,. 000110
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 2
Meeting Date: December 18, 2002
Item Number: 8.D.10.
Subiect: Lease of Property for Community Corrections Services
County Administrator's Comments:
County Administrator:
BoardActionReques~d: Approve a lease with Krause Road Properties, L.L.C., for
2575 square feet of office space at 10111 Krause Road, Suite 104 for
Community Corrections Services and authorize the County Administrator to
execute the lease agreement; subject to approval by the County Attorney.
Summary of Information:
Community Corrections Services staff has negotiated a three year lease, with
two optional years, for office space beginning January 2, 2003, with the
following monthly rents:
January 2, 2003 - January 1, 2004
January 2, 2004 - January 1, 2005
January 2, 2005 - January 1, 2006
January 2, 2006 - January 1, 2007
January 2, 2007 - January 1, 2008
$2,812.50
$2,950.31
$3,094.87
$3,246.52
$3,405.60
Funds for the current year are in the operating budget. Future years rent
payments are subject to annual appropriation by the Board.
District: Matoaca
Preparer: John W. Harmon
Title: Ri.qht of Way Mana.qer
Attachments:
Yes ~ No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: December 18, 2002
Budget and Management Comments:
This item requests the Board approve a three-year lease for office space,
with an option for two additional years, for Community Corrections
Services. The item also requests authorization for the County
Administrator to execute the lease agreement. The office space is located
at 10111 Krause Road, Suite 104. Community Corrections is in the process
of expanding its programs and services, consequently, requiring additional
office space. The first year's rental expenses will total approximately
$33,800; the second year will be approximately $35,400; and the third year
will be approximately $37,100. The optional fourth and fifth years rental
expenses will be approximately $39,000 and $40,800, respectively.
Community Corrections Services has received a federal Targeted Capacity
Expansion Jail Diversion Grant from which the first three years' rent
expenses will be paid. The option to extend the lease for two additional
years will be exercised by Community Corrections upon receipt of additional
grant funds, or identification of an alternate funding source, as
appropriate.
Preparer: Rebecca T. Dickson
Title: Director~ Budget and Mana_~ement
VICINITY SKETCH
LEASE OF PROPERTY FOR
COMMUNITY CORRECTIONS SERVICES
Z
(.9
T//VG
Z
Chesterfield Count7 Department of Utilities
Right Of Way Office
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~ Date: December 18, 2002
Subject:
Item Number: 8.D.11.a.
Transfer $5,000 Each from the Matoaca, Midlothian and Clover Hill District
Improvement Funds to the County's~Department of Parks and Recreation to Fund
School Rental, School Custodial Costs and Part-time Facility Supervisors for
the Chesterfield County Youth Basketball League
County Administrator's Comments:
County Administrator:
Board Action Requested:
Transfer $5,000 each from the Matoaca, Midlothian and Clover Hill District
Improvement Funds to the County's Department of Parks and Recreation to fund
school rental, school custodial costs and part-time facility supervisors for
the Chesterfield County Youth Basketball League
Summary of Information:
Supervisors Humphrey, Barber and Warren have requested that the Board
transfer $5,000 from each of their District Improvement Fund to the Parks and
Recreation Department to fund school rental, school custodial costs and part-
time facility supervisors for the Chesterfield County Youth Basketball
League. Since this is a transfer of funds to a County Department for the
provisions of a public service, it is a permissible use of District
Improvement Funds.
For information regarding available balances in the District Improvement
Fund accounts, please reference the District Improvement Fund Report.
Preparer:
Rebecca T. Dickson
Title: Director of Budqet
0505:59897.1
Attachments:
Yes ~ No
000114
NDU-26-2002 17:~5 CHESTERFIELD PRRKS & REC. 804 ?S141D1 P.82
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed b~fore the County can consider
a request for funding with District Improvement Funds. Completing and signing this
form does not mean that you will receive funding or that ~he County can legally
consider your request. Virginia law places substantial restrictions on the authority of
the County to give public funds, such as District Improvement Funds, to private
persons or organizations and these restrictions may preclude the County's Board of
Supervisors from even considering your request.
What is the name of the applicant (person
or organization) making this funding
request?
If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.) . t0¢o~
What is the amount of funding you are '~ 'L~, ~0 ~ .
seeking?
Describe in detail the funding request and
how the money, if approved, will be spent.
Is any County Department involved in the
project, event or program for which
you are seeking funds?
If this request for funding will not fully fund
your activity or program, what other
individuaJs or organizations will provide
the remainder of the funding?
0407:23380, ]
0001 .5
NOU-26-2002 l?:Jl 884 7514131 P.02
NOU-26-2002 17:35 CHESTERFIELD PRRK$ & REC. 804 7514131 P.03
Page 2
If applicant is an organization, answer the
following:
Is'the organization a corporation? Yes
Is the organization non-profit? Yes
is the organization tax-exempt? Yes
No
No
No
What is the address of the applicant
making this funding request?
What is the telephone number, fax number,
e-mail address of the applicant?
Signature of appli'cam. If you are signing on
behalf of an org..anizstion you must be the
president, vice-president, chairman or vice-
chairman~j~~fion.
Signature
Title (if signing ali of an organization)
Printed Name
000116
TOTRL P.03
B04 ?514131 99Z P,03
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
,Meetin~l Date: December 18, 2002
Item Number: 8.D.11.b.
Subiect:
Transfer $360 from Each District Improvement Fund (Bermuda, Clover Hill,
Dale, Matoaca and Midlothian) for a Total of $1,800 to the Police Department
for Police Coverage for the James River Parade of Lights Event
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board is requested to transfer $360 from each District Improvement Fund
(Bermuda, Clover Hill, Dale, Matoaca and Midlothian) for a total of $1,800
to the Police Department to defray the costs incurred for police coverage
from the James River Parade of Lights event.
Summary of Information:
Each Supervisor is requesting the Board to transfer $360 from their
respective District Improvement Fund, for a total of $1,800, to the Police
Department to defray the cost of police coverage for the James River Parade
of Lights event. This is an appropriate use of County funds since it is
for an established County program and will be used to defray the cost of
County services.
For information regarding available balances in the District
Improvement Fund accounts, please reference the District Improvement Fund
Report.
Preparer: Rebecca T. Dickson
Attachments:
Title: Director of Bud,qet
0525:59931.1
Yes ~-] No
#0OO11?
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can consider
a request for funding with District Improvement Funds. Completing and signing this
form does not mean that you will receive funding or that the County can legally
consider your request. Virginia law places substantial restrictions on the authority of
the County to give public funds, such as District Improvement Funds, to private
persons or organizations and these restrictions may preclude the County's Board of
Supervisors from even considering your request.
What is the name of the applicant (person
or organization) making this funding
request?
If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.)
What is the amount of funding you are
seeking?
..
Describe in detail the funding request and
how the money, if approved, will be spent.
(Te~F~,c. C~o,o~ £~,O-reo~..e.-rc.~
Is any County Department involved in the
project, event or program for which
you are seeking funds?
o
If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding?
0407:23380.1
000 .:1.8
Page 2
If aPplicant is an organization, answer the
following'
Is'the organization a corporation? Yes
Is the organization non-profit? Yes
Is the organization tax-exempt? Yes
No v/
v/ No
¢ No
What is the address of the applicant
making this funding request?
What is the telephone number, fax number,
e-mail address of the applicant?
Signature of appliCant. If you are signing on
behalf of an organization you must be the
president, vice-president, chairman or vice-
chairman pf th~?ganization.
Signature
Title (if sign~ing on behalf ~Yf an organization)
Printed Name
000119
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 2
Meeting Date: December 18, 2002
Item Number: 10.A.
Subiect:
County Administrator's Comments:
Developer Water and Sewer Contracts
County Administrator:
Board Action Requested: The Board of Supervisors has authorized the County
Administrator to execute water and/or sewer contracts between the County and
the Developer where there are no County funds involved.
The report is submitted to the Board members as information.
Summary of Information:
The following water and sewer contracts were executed by the County
Administrator:
Contract Number:
Project Name:
98-0392
Carole Heights Formerly Stigal Property
Developer:
Rock View Homes
Contractor:
Contract Araount:
Infracorps of Virginia, Inc.
Water Improvements -
Wastewater Improvements -
$80,071.65
$95,428.60
District:
Matoaca
Preparer:
Craig S. Bryant
Title:
Director of Utilities
Attachments:
----]Yes
No
O001g(
Agenda Item
December 18, 2002
Page 2
o
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
02-0093
Watermill Parkway/Woolridge Road Extension
Phase II
Watermill Properties LLC
McLane Construction Company
Water Improvements -
Wastewater Improvements -
$96,150.00
$50,000.00
Matoaca
02-0109
KFC/A & W @ Midlothian
KFC
Dwight Snead Construction Company
Water Improvements -
Midlothian
$7,500.34
02-0113
Stoney Glen South Section 3
Reeds Landing Corporation
R.M.C. Contractors, Incorporated
Water Improvements -
Wastewater Improvements -
Bermuda
$32,435.00
$43,315.00
02-0325
C. & F. Center Revised Property Lines and Utilities
Specialty Design and Development, LC
Bookman Construction Company
Water Improvements - $5,400.00
Wastewater Improvements - $10,000.00
Midlothian
CHESTERFIELD COUNTY
I BOARD OF SUPERVISORS Page 1 of 1
AGENDA
,Meetin~l Date: December 18, 2002 Item Number: 10.B.
Subiect:
Status of General Fund Balance, Reserve for Future Capital Projects,
District Improvement Fund, and Lease Purchases
County Administrator's Comments:
County Administrator: ~
Board Action Requested:
Summary of Information:
Preparer: Lane B. Ramsay Title: County Administrator
Attachments: l Yes --[ No #
oooa.;~;~
I
BOARD
MEETING
DATE
07/01/02
11/02/02
11/02/02
11/02/02
11/02/02
11/02/02
11/02/02
11/02/02
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
December 18, 2002
DESCRIFHON
FY2003 Budgeted Beginning Fund Balance
Designate excess revenue (County) for non-recurring items
in FY2004
Designate excess expenditures (County) for non-recurring
items in FY2004
Designate excess revenue (Schools) for non-recurring
items in FY2004
FY02 Results of Operations - Schools unspent General
Fund Transfer for non-recurring items in FY2004
FY02 Results of Operations - Parks
FY02 Results of Operations - Libraries
FY02 Results of Operations - CSA Shortfall
AMOUNT
(1,712,213)
(819,183)
(1,852,802)
(1,145,159)
(150,000)
(150,000)
(60,300)
BALANCE
$42,493,947
$40,781,734
$39,962,551
$38,109,749
$36,964,590
$36,814,590
$36,664,590
$36,604,290
OO0:t; 3
Board
Meeting
Date
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
TRADITIONALLY FUNDED BY DEBT
December 18, 2002
Description
FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001
4/4/2001 FY02 Budgeted Addition
4/4/2001 FY02 Capital Projects
7/25/2001 County's Master Plan Update
9/26/2001 Video equipment for Circuit and General District
Courts
10/24/2001 360 West Corridor Plan
11/14/2001 Building Improvements (County Administration)
11/14/2001 Security Enhancements (MH/MR and County
Administration)
2/27/2002 Consultant study to develop revitalization/
development strategy for the Cloverleaf Mall Area
4/24/2002 Settlement of the Route 10 widening condemnation
lawsuit with Heritage Chevrolet
4/24/2002 Government Center Parkway Project ~ partial funding
($1.25 million project)
FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002
4/10/2002 FY03 Budgeted Addition
4/10/2002 FY03 Capital Projects
8/28/2002 Purchase land for athletic facilities at Spring Run
Elementary School, closing costs, and environmental
assessment
Amount
8,800,000
(7,579,700)
(85,000)
(90,000)
(70,000)
(170,000)
(lO7,OOO)
(5O,OOO)
(250,000)
(75,000)
8,600,000
(7,277,800)
(140,000)
Balance
9,988,012
2,408,312
2,323,312
2,233,312
2,163,312
1,993,312
1,886,312
1,836,312
1,586,312
1,511,312
10,111,312
2,833,512
2,693,512
oooxz
Prepared by
Accounting Department
November 30, 2002
SCHEDULE OF CAPITALIZED LEASE PURCHASES
Date
Began
04/99
06/99
1/01
03/01
04/01
11/00
09/01
APPROVED AND EXECUTED
Description
Public Facility Lease - Juvenile Courts Project
School Copier Lease #1 - Manchester High School
Certificates of Participation/
Building Constmction, Expansion and Renovation;
Acquisition/Installation of Systems
Telephone System Upgrade
School Copier Lease #2 - Manchester High School
School Copier Lease #3 - Chester Middle School
School Server Lease
TOTAL APPROVED
AND EXECUTED
Original
Amount
$16,100,000
43,587
13,725,000
1,222,411
20,268
20,268
278,372
$31,409,90=6
Date
Ends
11/19
05/04
11/21
03/05
03/06
09/05
O7/05
Outstanding
Balance
11/30/02
$13,685,000
14,946
12,805,000
451,640
14,545
12,968
165,915
$27,150,014
PENDING EXECUTION
Description
Building Construction, Road Construction, Park
Improvements and Systems - Certificates of Participation
Approved June 26, 2002
Approved
Amount
$12,000,000
000126
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 2
Subject:
Closed Session
County Administrator's Comments-
County Administrator:
Board Action Requested:
Summary of Information:
Closed session pursuant to § 2.2-3711(A) (1), Code of Virqinia, 1950, as
amended, relating to the performance of a specific employee of the County.
Preparer:
Steven L. Micas
Title: County Attorney
0800:59921.1
Attachments:
~-~ Yes
No
oooa. '?
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meeting Date: December 18, 2002
Item Number: 15.
Subject:
Recognizing Mathew Richard John Schwenk, Troop 829, Sponsored by Saint
Matthias' Episcopal Church, Michael J. Spence, Troop 819, Sponsored by
Saint John's Episcopal Church, and Brandon Douglas Trost, Sponsored by
Woodlake United Methodist Church, Upon Attaining Rank of Eagle Scout
County Administrator's Comments~
County Administrator:
Board Action Requested:
Adoption of attached resolutions
Summary of Information:
Staff has received requests for the Board to adopt resolutions recognizing
Mr. Matthew Richard John Schwenk, Troop 829, Mr. Michael J. Spence, Troop
819, and Mr. Brandon Trost, Troop 806, upon attaining rank of Eagle Scout.
All will be present at the meeting, accompanied by members of their family,
to accept the resolutions.
Bermuda District
Michael J. Spence
Parents: John and Sharon
Matoaca District
Brandon Douglas Trost
Parents: Dennis and Julie
Clover Hill District
Matthew Richard John Schwenk
Parents: Franklin and Marion
Preparer: Lisa H. Elko
A~achments: Yes
Title:
Clerk to the Board
RECOGNIZING MR. MATTHEW RICHARD JOHN SCHWENK UPON ATTAINING
THE RANK OF EAGLE SCOUT
WHEREAS, the Boy Scouts of America was incorporated by Mr. William
D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and
WHEREAS, the Boy Scouts of America was founded to build character,
provide citizenship training and promote physical fitness; and
WHEREAS, after earning at least twenty-one merit badges in a wide
variety of skills including leadership, service and outdoor life, serving
in a leadership position in a troop, carrying out a service project
beneficial to his community, being active in the troop, demonstrating
Scout spirit, and living up to the Scout Oath and Law; and
WHEREAS, Mr. Matthew Richard John Schwenk, Troop 829, sponsored by
Saint Matthias' Episcopal Church, has accomplished those high standards
of commitment and has reached the long-sought goal of Eagle Scout, which
is earned by only four percent of those individuals entering the Scouting
movement; and
WHEREAS, growing through his experiences in Scouting, learning the
lessons of responsible citizenship, and endeavoring to prepare himself
for a role as a leader in society, Matthew has distinguished himself as a
member of a new generation of prepared young citizens of whom we can all
be very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors, this 18th day of December 2002, hereby extends its
congratulations to Mr. Matthew Richard John Schwenk on his attainment of
Eagle Scout, and acknowledges the good fortune of the County to have such
an outstanding young man as one of its citizens.
O00 Z9
RECOGNIZING MR. MICHAEL J. SPENCE UPON ATTAINING
THE RANK OF EAGLE SCOUT
WHEREAS, the Boy Scouts of America was incorporated by Mr. William
D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and
WHEREAS, the Boy Scouts of America was founded to build character,
provide citizenship training and promote physical fitness; and
WHEREAS, after earning at least twenty-one merit badges in a wide
variety of skills including leadership, service and outdoor life, serving
in a leadership position in a troop, carrying out a service project
beneficial to his community, being active in the troop, demonstrating
Scout spirit, and living up to the Scout Oath and Law; and
WHEREAS, Mr. Michael J. Spence, Troop 819, sponsored by Saint John's
Episcopal Church, has accomplished those high standards of commitment and
has reached the long-sought goal of Eagle Scout, which is earned by only
four percent of those individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning the
lessons of responsible citizenship, and endeavoring to prepare himself
for a role as a leader in society, Matthew has distinguished himself as a
member of a new generation of prepared young citizens of whom we can all
be very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors, this 18tn day of December 2002, hereby extends its
congratulations to Mr. Michael J. Spence on his attainment of Eagle
Scout, and acknowledges the good fortune of the County to have such an
outstanding youn9 man as one of its citizens.
000130
RECOGNIZING MR. BRANDON DOUGLAS TROST UPON ATTAINING
THE RANK OF EAGLE SCOUT
WHEREAS, the Boy Scouts of America was incorporated by Mr. William
D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and
WHEREAS, the Boy Scouts of America was founded to build character,
provide citizenship training and promote physical fitness; and
WHEREAS, after earning at least twenty-one merit badges in a wide
variety of skills including leadership, service and outdoor life, serving
in a leadership position in a troop, carrying out a service project
beneficial to his community, being active in the troop, demonstrating
Scout spirit, and living up to the Scout Oath and Law; and
WHEREAS, Mr. Brandon Douglas Trost, Troop 806, sponsored by Woodlake
United Methodist Church, has accomplished those high standards of
commitment and has reached the long-sought goal of Eagle Scout, which is
earned by only four percent of those individuals entering the Scouting
movement; and
WHEREAS, growing through his experiences in Scouting, learning the
lessons of responsible citizenship, and endeavoring to prepare himself
for a role as a leader in society, Brandon has distinguished himself as a
member of a new generation of prepared young citizens of whom we can all
be very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors, this 18tn day of December 2002, hereby extends its
congratulations to Mr. Brandon Douglas Trost on his attainment of Eagle
Scout, and acknowledges the good fortune of the County to have such an
outstanding young man as one of its citizens.
oooa. aa.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 2
Meetin~l Date: December 18, 2002
Item Number: 17.A.
Subject:
Public Hearing to Consider the Tax Exemption Request of First Tee
Chesterfield
County Administrator's Comme/~ts: .
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to determine whether to support or
not support the tax exemption request of First Tee Chesterfield.
Summary of Information:
Under Virginia law, property used by its owner for religious,
charitable, patriotic, historical, benevolent, cultural or park and
playground purposes may be exempt from taxation by a three-fourths vote of
each house of the General Assembly. Before the General Assembly acts on a
request for such an exemption, the governing body of the locality in which
the property is located has the opportunity to adopt a resolution
supporting or refusing to support the tax exemption request. A public
hearing is required before any such resolution is adopted. Irrespective of
whether the Board supports such a tax exemption request, the General
Assembly may grant the exemption. The amendment to the Virginia
Constitution transferring tax exemption authority to local governments was
approved at the November election. The General Assembly is expected to
pass a statute providing that all of this year's requests would be
considered by local governments rather than the General Assembly. If that
statute is adopted, a favorable vote by the Board at this public hearing
will grant the exemption request.
Preparer:
Steven L. Micas
Attachments:
Yes [-~ No
Title: County Attorney
0505:59547.2
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetin l Date: December 18, 2002
Item Number:
At its September 26, 2001 meeting, the Board adopted a policy
governing such tax exemption requests which provides as follows:
The Board will not consider a real estate tax exemption
that exceeds $5,000 annually. The $5,000 limit does
not apply to personal property tax exemption requests
since personal property values depreciate.
The Board will only consider
property actually used for a
purpose.
tax exemptions for
charitable/beneficial
C ·
The Board will only consider tax exemption requests from
organizations that are in compliance with all County laws
and regulations, including but not limited to building,
tax and zoning codes; and
do
Ail tax exemption requests will be considered at a
single public hearing. Organizations must submit
complete applications to the County by August 1.
eo
Any deviations from the policy requires a unanimous
vote of the Board.
This year the Board has received a tax exemption request for
personal property from First Tee Chesterfield ("First Tee"). First
Tee is a non-stock, non-profit organization which provides golfing
opportunities for lower income children and operates an 18-hole golf
course in the County. First Tee has applied for an exemption from
personal property tax on its operating equipment, including golf
carts, golf clubs, and golf balls. For 2002, First Tee's tangible
personal property has been assessed at $172,362 and will generate
$6,806.90 of County personal property tax. The future amounts of
exempted personal property tax will rise and fall based on
depreciation of existing equipment and purchases of new equipment.
Staff has reviewed First Tee's application and it meets all of the
criteria set forth in the Board's policy. The golf course is in compliance
with all County laws. The personal property is being used to support the
public golf course, which is a charitable/beneficial purpose under state
law. First Tee also meets the state law requirements for a personal
property tax exemption.
First Tee requested a tax exemption last year and the Board supported
the request. However, First Tee did not obtain a patron to submit its
request to the General Assembly.
ooo .aa
F rst Tee
Rlchmon . ,
Board of Directors
Fred Tattersall
President
Dazey Oman
Treasurer
Scott Bernard
Ralph Bolling
Cliff Cutchins
Lester George
Vinny Giles
Bill Goodwin
Mike Hott
Calvin Jamison
Don Jones
Boodie MeGurn
Lane Ramsey
Bobby Ukrop
Robert Wrenn
Mr. Steven L. Micas, Esquire
County of Chesterfield
P. O. Box 40
Chesterfield, VA 23832
June 26, 2002
On behalf of Richmolld First Tee, I am hereby requesting the assistance of your office and
support of the Board of Supervisors to designate our organization's business tangible personal
property as exempt from taxation by the Virginia General Assembly.
Richmond First Tee is a publicly-supported, non-stock, non-profit corporation. The charitable
mission of Richmond First Tee is five-fold:
· To teach children of all races and economic backgrounds from the Richmond
area the joy of golf and its lessons in integrity and other behavior skills by the
opportunity to participate in golf proglams;
· To offer access to a goff club where children can be taught the game of golf and
be provided equipment, when needed;
· To link junior golf programs with other children's organizations such as scouting,
boys and girls clubs and thc YMCA;
· To encourage family togetherness and opportunities for young people to interact
with adult mentors through golf outings; and,
· To establish partnerships with local govenunents to provide publicly accessible,
recreational golfing facilities for area citizens.
Richmond First Tee leased and developed public park property in the County of Chesterfield's
Iroubridge Park to offer the services and programs described above. The golfing operations
and youth programs at the Imnbridge Park site are known as First Tee Chesterfield.
The following information concerning Richmond First Tee is provided for your consideration.
1. Richmond First Tee has received an exemption from federal income taxation pursuant to
Section 501(c)(3) of the Internal Revenue Code of 1986. The organization's tax
identification number is 54-1886298.
2. No current annual alcoholic beverage license for serving alcoholic beverages has been
issued by the Virginia Alcoholic Beverage Control Board to Richmond First Tee for use
on the organization's property. In fact, the organization's lease with the County of
Chesterfield explicitly restricts the use of alcohol at the site because of its location within
the public park
3. No director of Richmond First Tee is paid any compensation for service in such position
with the corpomtiov_
4. No part of the net earnings of Richmond First Tee inures to the benefit of any individual.
5. Richmond First Tee provides services for the common good of the public.
6802 Paragon Place, Suite 200, Richmond, VA 2323o-1655
804-289-2663 Fax SO4--673-2943 E-Mail: hffo@RFF.org Internet: w~,q.v. RFT.org
oOo .a4
Mr. Steven L. Micas
June 26, 2002
Page Two
No part of the activities of Riclunond First Tee involves canying on propaganda or
otherwise attempting to influence legislation. The corporation does not participate in, or
intervene in, any political campai~ on behalf of any candidate for public office.
Richmond First Tee has no nde, regulation, policy or practice, which discriminates on the
basis of religious conviction, race, color, gender or national origin_
In 2001, Richmond First Tee owned business tangible personal property, which was
assessed at a value of $206,565 and generated $8,179.97 in property tax payments to the
County of Chesterfield. In 2002, Richmond First Tee owned business tangible personal
property with a value (less depreciation) of approximately $149,655. We have not
received the 2002 personal property bill from the County as yet, but would estimate that
the payment due would be slightly less than the mount paid in taxes last year. I have
attached the updated itemized description of property owned by Richmond First Tee,
which is used primarily in the opemfious and maintenance of the golfing facility.
We appreciate your attention to this request. We understand that a public hearing for the
Board of Supervisors to consider this, and other, tax exemption requests will be scheduled
prior to the 2003 General Assembly. We further understand ffthe Board supports our
exemption request, it will be our responsibility to secure a member of the General Assembly to
carry the matter forward in the 2003 Legislative Session.
Thank you for your assistance with this matter. Should any additional information be required,
I can be reached at my office 289-2663.
Fred T. Tattersall
President
cc: Lane Ramsey
Attachment
000135
Year Acquired
1999
1999
1999
1999
1999
1999
1999
1999
19~
1999
1999
1999
1999
1999
1999
1999
1~9
1999
1999
1999
1999
19~
lg~
1999
Equipment & Toole
1999 X 27.6%
1,131,00 Trailer
1,131.00 Trailer
1,131.00 Trailer
4,000.00 Walkmower
4,000.00 Wall(mower
4,000.O0 Walkmova~
4,000.00 Walkmower
4,000.00 Walkmower
4,000.00 Walkmower
440.00 BackPack
440.00 BackPack
411.00 Weedeater
411.00 Weedeater
411.00 Weedeater
21,067.00 NH Tractor
21,067.00 NH Tractor
4,100.00 Lift Dump
4,100.00 Lift Dump
4,500.00 Elec Dump
11,000.00 Toro 3200
450.00 Walk Spreader
450.00 Walk Spreader
250.00 Fax Machine
96,930.00
26,655.75
2000
2000
2OO0
2000
2000
2O00
2OO0
2000
20O0
2000
2O00
2000
2000
200O
2000,
2O0O
2000
411.00 Weedeater
3,700.00 Spreader
480.00 3 point forks
550.00 Ladder Forks
4,500.00 Electdc Dump
4,100.00 Lift Dump
18,O00.00 Spray Rig
21,982.00 JD Reel Mo~er
27,000.00 Lastec Reel Mower
450.00 Walk Spreader
450.00 Walk Spreader
350.00 Walk Spreader
350.00 Walk Spreader
16,500.00 Toro Greensmaster
16,500_O0 Tom Greensmaster
2,189.00 Groomer Reels
5,261.00 Vibratory Roller
ooo a6
~/~:~ F'~'68£2.9:01 6t~08 g2.2 W08 31S3HD 331 1SWI-~ 3HI:NO~_~ ~JTg:ST ~002-~,8-N~£
2000
2000
200O
2OO0
2000
200O
2000
2O00
20OO
20OO
2OOO
7,500.00 Aerovator
28,000.00 Toro Mower
3,555.OO Sod Cutter
655.00 Red Maxx
22,500.00 Reel Gdnder
10,137.00 Knife Gdnder
775.00 Push Blower
2,740.00 3 point blower
2,800.00 Aerifler
11,000.00 Tol~r~
500.00 Desks/Furniture
Equipment & Tools
2000 X 47.5%
212,935.00
101,144.13
2001
2001
2001
2001
2001
2001
2001
2001
2001
2001
2001
2001
2001
1,28g.00 Parts Washer
550.00 Drop Spreader
411.00 Shindawa Weedeater
650.00 Air Compressor
460.00 Back Pack Blower
8,683.00 Gasoline Tank
5,261.00 Vibratory Roller
5,261.00 Vibratory Roller
2,189.00 Groorner Reels
2,189.00 Groomer Reels
1,289.00 Acer Computer
2,710.00 Patio Furniture
279.00 Gas Grill
Equipment & Tools
2001 X 7O%
31,221.00
21,854.70
000137
~/g:~ £~68£29:0± 6~08 ~t~ ~08 3153HD 331 IS~I~ 3HI:NO~ ~g:2T 8002-~-N~£
P.O. Box 85333
Richmond, Virginia 23293-0001
An Affil!ate of Media General (804) 649~6000
(This is not a b~lL piease pay from ~nvo~ce)
IDaie Code Descriptiol3 Ad Size T°[al Cost
12/1117flf~2 121 TAKENC~TICF, TAKENIOTICETHATTHEROARDO 2_00 x 17.00 170./6
ATTACH
HERE
Media General Operations,
Publisher of
THE RICHMOND TIMES-DISPATCH
This rs to certify that the attached TAKE NOTICETAKF. NOTICI
was published by Richmond Newspapers, Inc. in the City of
Richmond, State of Virginia, on th~ f~llowing dateS:
12/I 1/2002
The first insertion being given
Newspaper reference: 1264250
Sworn to and subscribed before
2/11/20fl2
Notary Public Supervisor
State of Virginia
Ci~ of Richmond
MY CommiSsion expires ~~ ~C~2Q
THiS iS NOT A BILL. PLEASE PAY FROM ~NVOICE. THANK YOU"
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~ Date: December 18, 2002
item Number: 17.B.
Subiect:
Public Hearing to Re-adopt an Ordinance Repealing Mandatory Water
Restrictions
County Administrator's Comments:
County Administrator:
Board Action Requested:
Staff requests that the Board re-adopt the ordinance repealing mandatory
water restrictions.
Summary of Information:
On November 12, 2002 the Governor suspended mandatory water restrictions
regarding swimming pools, watering of lawns and golf courses and washing
vehicles due to the recent rainfall and cooler weather, which automatically
put the County's own restrictions, adopted in August, back in effect. On
November 13, the Board repealed the County's mandatory restrictions on an
emergency basis because County water sources had returned to normal levels.
Since the ordinance repealing water restrictions was enacted on an
emergency basis, the Board must conduct a public hearing and then readopt the
ordinance repealing the restrictions, a copy of which is attached.
Staff will monitor the water supply situation and report to the Board in
late winter about the status of the County's water services.
Preparer:
Craig S. Bryant
Title: Director of Utilities
0505:59708.2(58305.6)
Attachments:
Ycs
J---~ No
Oo:taS
AN ORDINANCE TO REPEAL AN ORDINANCE ADOPTING
MANDATORY RESTRICTIONS ON USE OF PUBLIC WATER
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That the following ordinance is hereby repealed as follows:
0505(00):58305.6
Rev'd 11/13/02
0505(00):58305.6
Rev'd 11/13/02 2 0 0 0~..'~0
(2) That this ordinance shall take effect immediately.
0505(00):58305.6
Rev'd 11/13/02 3
ooox4x
~ P.O. Box 85333
A~ Affiliate of Media Genera~ Richmond, Virgin ia 23293-0091
(804) 649-6000
Advertising Affidavit
(This is not a bill Please pay from invoice)
Account
Date
Code Description Ad Size
Total Cost
TAKE NOTICETAKE NOTICE THAT THE BOARD O 2~00 :I 2400
47~_24
ATTACH
HERE
Media Genera~ Operations, Inc,
Publisher of
THE RICHMOND TIMES.DISPATCH
This is to certify that the attached TAKE NOTICETAKF, NOTTC~
was published by Richmond Newspapers, ]nc. in the City of
Richmond, State of Virginia, on the following dates:
12/04/2002 12/11/2002
The first insertion being given
Newspaper reference:
Sworn to and subscribed before
me this_ ~_~ ~__
Notary Public
State of Virginia
City of Richmond
My Commission expires
1264235
121041200?
Su pervis(
THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 3
Meeting Date: December 18, 2002
Item Number: 17.C.
Subiect: Public Hearing to Revise FY2003 School Grant Fund Appropriations
County Administrator's Comments:
County Administrator:
Board Action Requested:
The School Board requests the Board of Supervisors to hold a public hearing
to increase the School Grants Fund by $1,630,924 and 28.1 FTE in the
following appropriation categories: Instruction $1,583,924 and 28.1 FTE;
Administration/Attendance & Health $42,000; and Pupil Transportation
$5,O00.
Summary of Information:
Chesterfield County Public Schools (CCPS) receives grants from various
funding sources each year. The School Board's FY2003 Approved Annual
Financial Plan included an appropriation of $17,063,500 and 283.5 full-time
equivalent positions in the School Grants Fund. In addition, the school
division applies for other grants during the year that can be used to
enhance the current instructional program. CCPS staff has received awards
for six (6) new grants for FY2003. In addition, the Jobs for Virginia
Graduates has been reinstated through alternate funding ($92,474) and the
School to Work Grant will continue in FY03 specifically to expand the
number of automotive technology trainers and computers that interface with
one another ($51,000). Two grants, Goals 2000 for $169,000 and Technology
Literacy for $57,700 were not approved for FY03. Ail of these revisions
now require School Board approval. The total increase to school
appropriations is $1,630,924 and 28.1 FTE.
Preparer:
Billy K. Cannaday, Jr., Ed.D.
Title: Superintendent
Attachments:
Ycs
# O00~.4Z
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Attachment A reflects the FY2003 approved budget for grants compared to actual
grant awards received. Below is a brief description for the six new grants.
Title III Limited English Proficiency Grant for $69,597 was awarded to CCPS
through State Superintendent's memo #120. These funds will be used to help
provide a quality program of English as a Second Language (ESL) instruction to
the 819 ESL students who attend CCPS. A portion of the funds will be used to
train all 31 ESL teachers the procedures for measuring language proficiency using
ESL standardized tests. In addition, funds will be available to provide a
brochure to the parents and community explaining the ESL program of CCPS. No
local funds are involved.
Title II - Part D Technology Grant for $115,355 was awarded to CCPS in FY03
through State Superintendent's memo #120. These funds will be used to promote
initiatives that provide teachers, principals, and administrators with the
capacity to integrate technology effectively into curricula and instruction. In
addition, the ongoing professional development will be improved by providing
constant access to training and updated research through electronic means.
Another initiative will be to support the development and utilization of
electronic networks and other innovative methods of delivering curricula for
students in areas that otherwise would not have access. The funds will be used
for training, software, supplies, and computer equipment. No local funds are
involved.
Falling Creek Elementary REAL (CDBG) Grant was included in the approved County's
Community Development Block Grant Plan (CDBG) in the amount of $6,000. The CDBG
Plan was approved by the Board of Supervisors on April 10, 2002. These funds
will be used to provide part-time salaries and transportation for an after-school
remediation program four days per week.
Harrowgate CVS Tutoring - CCPS received notification from the CVS Charitable
Trust, Inc. that Harrowgate had been awarded $75,000 to fund a three year
tutoring program. The funds will be used to hire high school students in the
Harrowgate area to tutor elementary students in reading and math. No local funds
are involved.
Phitlip Morris Anti-Tobacco Media Blitz Grant - The Virginia Tobacco Settlement
Foundation awarded CCPS $66,709 for an anti-tolbacco media blitz project.
Manchester High will use their Mass Communications Specialty Center to create
materials and media advertisements for anti-tobacco campaigns. These items will
be shown through CCPS schools and materials will be distributed to all CCPS
secondary schools. Surveys will be taken in the spring to determine if the
campaign items worked and how well. Manchester students will compile the survey
tool as well as the other items. Local funds needed for this project are already
available through the Mass Communications program at Manchester High.
MCD Award - CC Goes to School - In June School Pupil Transportation was awarded
$5,000 from the MCD Award funds for their project CC Goes to School. This
project provides a mobile classroom for on-site training to primary grade
students on specific safety related topics. No local funds are inv°lved-0~OU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: December 18, 2002
Budget and Mana.qement Comments:
This date has been advertised to hold a public hearing to consider an
increase in the Grant Fund appropriations by $1,630,924 ($1,583,924 in the
Instruction appropriation category and creation of 28.1 FTE's; $42,000 in
the Administration/Attendance appropriation category; and $5,000 in the
Transportation appropriation category) and to create 28.1 FTE's (full time
equivalent positions). These grant revisions (inclusive of increases and
decreases) and new grant appropriations are outlined in Attachment A.
The FY03 Adopted budget for anticipated School grant awards was
$17,063,500. The increase of $1,630,924 ($1,337,072 in federal, $22,477 in
State, and $271,375 in local funds) in the Grants fund will reflect a
revised School grant budget for FY03 of $18,694,424. School Board staff
will continue to seek additional grant awards throughout the year to
enhance the instructional program.
Preparer: Rebecca T. Dickson
Title: Director~ Budget and Management
Attachment A
Page 1
FY03 SCHOOL BOARD GRANT REVISIONS
Increase
FY03 Approved FY03 Award (Decrease) FTE
Federal Grants
Special Education IDEA 6,900,000 7,343,533 443,533 25.0
Special Education Preschool 250,000 244,475 -5,525 0.6
Cad Perkins 600,000 579,633 -20,367 0.0
JTCC Peer Tech Grant 0 3,700 3,700 0.0
Title I 2,891,300 3,433,038 541,738 0.5
Title II 215,000 214,888 -112 0.0
Title II-Part A (formerly Title VI) 210,000 470,329 260,329 0.0
Title II Class Size Reduction 850,000 923,997 73,997 2.0
Headstart 1,275,000 1,213,248 -61,752 0.0
Interpreter Training 7,500 7,500 0 0.0
Drug Free Schools 185,000 204,195 19,195 -2.0
Harrowgate Conflict Resolution 7,000 5,300 -1,700 0.0
High Schools that Work 10,000 10,850 850 0.0
Manchester Community Service 8,000 8,000 0 0.0
Thomas Dale Community 8,000 8,000 0 0.0
Service
SLIVER Grant. 65,000 65,000 0 0.0
School to Work 0 51,000 51,000 0.0
Reading Excellence Grant 343,800 417,734 73,934 0.0
Limited English Proficiency 0 69,597 69,597 0.0
Titel II Part D Technology 0 115,355 115,355 0.0
Goals 200 Technology 169,000 0 -169,000 0.0
Technology Literacy 57,700 0 -57,700 0.0
Sub-Total Federal 14,052,300 15,389,372 1,337,072 26.1
State Grants
Jobs for Virginia Graduates 0 23,600 23,600 0.0
ISAEP 50,000 48,860 -1,140 0.0
Gov.'s Technology Initiative 1,610,000 1,610,000 0 0.0
Dropout Prevention 297,800 297,817 17 0.0
Sub-Total State 1,957,800 1,980,277 22,477 0.0
000 .45.
Increase
FY03 Approved FY03 Award (Decrease) FTE
Local Grants
Truancy Reduction 163,900 163,900 0 0.0
Jobs for Virginia Graduates 0 68,874 68,874 1.0
Dropout Prevention 78,400 78,400 0 0.0
High Schools That Work 5,000 5,000 0 0.0
Capital One Vocational 97,500 97,500 0 1.0
Life Skills Training 105,000 110,605 5,605 0.0
Philip Morris Anti-Tobacco 0 66,709 66,709 0.0
Media Blitz
Harrowgate CVS Tutoring 0 75,000 75,000 0.0
Marguerite Christian Project 20,000 20,000 0 0.0
BEST
MCD - CC Goes to School 0 5,000 5,000 0.0
Bensley Tutorial Grant 6,000 8,187 2,187 0.0
Falling Creek Elementary REAL 0 6,000 6,000 0.0
Gov.'s Technology Initiative 322,000 322,000 0 0.0
Grant Administration 255,600 297,600 42,000 0.0
Sub-Total Local 1,053,400 1,324,775 271,375 2.0
Attachment A
Page 2
ITOTALS I 17,063,500 I 18,694,424 I 1,630,924128-1
000 46
VIRGINIA: At a regular meeting of
the Chesterfield County School
Board held Tuesday evening,
November 12, 2002, at seven-thirty
o'clock in the Public Meeting Room
at the Chesterfield County
Courthouse Complex
PRESENT:
James R. Schroeder, D.D.S.i Chairman
Elizal~eth B. Davis, Vice Chairman
Lloyd A. Lenhart
Dianne E. Pettitt
Marshall W. Trammell, Jr.
RESOLUTION
On motion of Mr. Trammell, seconded by Mrs. Pettitt, the School 'Board requests the
Board of Supervisors to set a public hearing date and hold a public hearing to approve
an increase of $1,583,924 to the Instruction appropriation category for the following
grants:
Grant Title Fundin.q Source Amount
Special Education IDEA
Preschool Handicapped
Carl Perkins Vocational Education
High Schools That Work
JTCC Peer Tech
School to Work
Title I
Title II Eisenhower Math/Science
Title II-Part A (formerly Title VI)
Title II Class Size Reduction
Headstart
Drug Free Schools
Harrowgate Conflict Resolution
Limited English Proficiency
Title II - Part D Technology
Goals 2000
Technology Literacy
Reading Excellence Grant
Sub-total Federal
Federal IDEA 443,533
Federal IDEA -5,525
Federal Perkins -20,367
Federal Perkins 850
Federal Perkins 3,700
Federal Perkins 51,000
Federal Title I 541,738
Federal Title II -112
Federal Title II 260,329
Federal Title II 73,997
Federal Headstart -61,752
Federal Drug Free 19,195
Federal Drug Free -1,700
Federal Title III 69,597
Federal Title It 115,355
Federal Goals 2000 -169,000
Federal Technology -57,700
Federal REA 73,934
1,337,072
000 .47
ISAEP
Dropout Prevention
Jobs for Virginia Graduates
Sub-total State
State
State
State
-1,140
17
~31600
22,477
Jobs for Virginia Graduates
Life Skills Training
Philip Mords Anti-Tobacco Media Blitz
Harrowgate CVS Tutoring
Bensley Tutorial Grant
Falling Creek Elementary REAL
Sub-total Local
Local/Transfer
Local/Donation
Local/Donation
Local/Donation
Local/CDBG
Local/CDBG
68,874
5,605
66,709
75,000
2,187
6,000
224,375
Total Increase to Instruction Appropriation Category
$1,583,924
And, increase the Administration/Attendance & Health appropriation category by
$42,000 for local funds from indirect cost recovery, and increase the Pupil
Transportation appropriation category by $5,000 for the local MCD funding, for a total
increase to the School Grants Fund of $1,630,924.
Pamla Mann, Deputy Clerk
Billy K. ar~aday, Jr., Ed.D., ~ntendent
000 .4
~' ~[~J~ ' P.O. Bo× 85333
Ar~ Affiliate of Media Genera~ ~chmond, Virginia 23293-000~
(804) 649-6000
Advertising
(Th~S ~s not a bill Pre'se pay from invoice)
220806
~ 2tl 1 ~2002
[Date Code Description Ad Size Torsi Cost
2II 11?.OP~2 19_t TAKE NC)TICETAKE NOTICE THAT THE ROARD O 2.00 x 27D0 26Ji_7~
A~ACH
Media Genera~ Operations, inc,
Publisher of
THE RICHMOND TIMES-DiSPATCH
This is to certify that the a[tached TAKE NOTICRTAKF, NOTICt
was published by R~chmond Newspapers, Inc, ~n the Ci~ of
Richmond, S~ate of Vkgin~a, on th~ f~llowing dates:
12/11/2002
The first insertion being given ....
Newspaper reference: 1278734
Sworn to and subscribed before
1211112002
State of Virginia
City of Richmond
My CommiSsion expires
THiS IS NOT A BILL, PLEASE PAY FROM iNVOiCE.
THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 3
Meetin~l Date: December 18, 2002 Item Number: 17.D.
Subiect: Public Hearing to Revise FY2003 School Federal Food Service
Fund and School Capital Improvements Fund
County Administrator's Comments:
County Administrator:
Board Action Requested:
The School Board requests the Board of Supervisors to hold a public hearing
to increase the School Federal Food Service Fund by $400,000 and increase
the School Capital Improvements (CIP) Fund by $1,165,000 for School Food
Service projects.
Summary of Information:
The bond referendum, overwhelmingly approved on November 5, 1996, yielded
$174,799,000 for new schools, renovations, and technology and will benefit
every school in the county. In addition, $31,310,000 was committed over
this six-year period from the CIP Reserve. Projects approved in the bond
referendum with current appropriations are included in the following CIP
analysis.
Attachment A-1 is a financial schedule delineating the current status (as
of September 30, 2002) of the School CIP projects. This schedule includes
the beginning budget by project including the appropriation for the
November 2002 VPSA bond sale, the current budget including changes by
project this year, and the revised needs budget resulting in a surplus or
deficit. The schedule also provides the project status (open, complete, or
delayed) for the current period. The current status reported for this
quarter is as of September 30 and reflects an overall projected deficit;
therefore, recommended revisions at first quarter are discussed below and
are included in Attachment A-2.
Preparer:
Billy K. Cannaday, Jr., Ed.D.
Title: Superintendent
Attachments:
Ycs
~'~No
000149
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
REVISIONS REQUESTED
Walk-In Freezers were being installed at various elementary and middle
school locations (Bellwood, Bon Air, Crestwood, Curtis, Davis, Gordon,
Harrowgate, Watkins, Falling Creek Middle, Manchester Middle, and
Midlothian Middle) and the estimated costs were too iow. Additional
funding needed for these eleven projects is $370,000.
Bailey Bridge Middle is currently undergoing renovations including
additional classroom space. Because of this, the food service areas at
this location need additional serving lines requiring an appropriation of
$85,000.
Salem Middle dining room renovations are underway and in order to complete
this project, funding of $150,000 is needed.
Swift Creek Middle is the last kitchen in the system to need air
conditioning. The cost to provide this is estimated at $150,000.
Perrymont Road School Renovations - In order to prepare food for the
students at the Perrymont Road location, extensive renovations are needed
for the kitchen and food serving areas in this building. The estimated
cost for this renovation is $325,000.
The projects listed above are to be funded by the School Federal Food
Service program. Revenues for federal lunch reimbursement need to be
adjusted upward by $400,000. Salaries and benefits can be reduced by
$145,000 and capital funds of $535,000 can be used to fund the capital
project needs at this time. The total increase in the School Federal Food
Service Fund would be $400,000. The amount of $1,080,000 will be
transferred to the School CIP fund.
Clover Hill High and Jam~s River High also have some building renovations
underway. While the cafeteria and kitchen areas are being renovated at
these locations, serving line renovations will be done at a cost of
approximately $135,000 and $100,000, respectively. The Midlothian and
Thomas Dale High School cafeteria renovations were less than anticipated
($90,000 and $60,000, respectively) and the savings on these projects will
be used towards the needs at Clover Hill and James River. The balance
($85,000) of the projects will be transferred from the operating and
capital accounts in the School Non-Federal Food Service Fund. There is no
change in the Non-Federal Food Service Fund appropriation. The $85,000
will be transferred to the School CIP fund.
ooO .sO
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: December 18, 2002
Budqet and Management Comments:
This date has been advertised to hold a public hearing to consider the
appropriation of $400,000 in the Federal Food Services Fund and to increase
the transfer to the School Capital Projects Fund in the amount of
$1,165,000 for School Food Service projects as outlined in the attached.
Based on the September 30 first quarter review of these food service
improvement projects, the School Board staff has projected a deficit in
many of the projects as indicated on Attachment A-1. The $400,000 increase
in the Food Service Fund is due to revised estimates of federal lunch
reimbursement revenue. The balance of $680,000 that is needed to cover the
total federally funded project improvements will be covered by a $145,000
reduction in the salary and benefit budget and by $535,000 in capital
expenditures already budgeted in this fund but no longer needed. An
additional $85,000 will be transferred from the operating and capital
budget within the Non-Federal Food Service Fund appropriation to fully fund
the Clover Hill and James River High School cafeteria and kitchen
renovations.
Preparer: Rebecca T. Dickson
Title: Director, Budget and Manaqement
000151
New Facilities
New Matoaca High School
New 360 W High School
New Administrative Space
Thomas R. Fuighum Center
Total New Facilities
CHESTERFIELD COUNTY PUBLIC SCHOOLS
SCHOOL CIP PROJECT REPORT
CURRENT STATUS (as of September' 30, 2002)
Renovations
J A Challdey Renovations
C. E. Curtis Elern Rem)v/Cafe & Gym
Grange Hall Elem Renovations
Greenfield Elem Renovations
J G Hening Renovations
Bailey Bridge Middle School
Chester Middle Renovations
L. C. Bird Specialty Center
Clover Hill High Renovations
JRHS Specialty Center
Manchester HS Renovations
Meadowbrook HS Renovations
Midlothian Specialty Center
Midlothian Field House
Monacan HS Field House
Monacan HS Specialty Center
Thomas Dale High Renovations
Technical Center Renovations
Total Renovations
Beginning Current Revised Needs Surplus
FY03 Bud,qet. Budqe~ Budeet (Deficit)
49,088,801 48,874,201 48,874,201 0
0 11,106,000 11,106,000 0
1,375,000 0 0 0
2.798.015 g,798.015 2.798.015 0
53,251,816 62,778,216 62,778,216 0
Food Service Projects:
Bellwond FS Renovations
Bon Air FS Renovations
Chalkley FS Renovations
Crestwood FS Renovations
Curtis FS Renovations
Davis FS Renvoations
F C Elem FS Renovations
Gm(ion Elem FS Renovations
Grange Hall Elem FS Renovations
Harrowgate FS Renovations
Hening FS Renovations
Watkins FS Renvoations
Bailey Bridge MS FS Renovations
F~lling Creek Middle FS Renovations
Manchester Middle FS Renovations
Midlothian Middle FS Renovations
Robious Middle FS Renovations
Salem Middle FS Renovations
Swift Creek Middle FS Renovations
Pem/mont Road FS Renovations
L C Bird HS FS Renovations
Clover Hill HS FS Renovations
James River HS FS Renovations
Midiolhian HS FS Renovations
Thomas Dale HS FS Renovations
Total Food Service Projects
5,594,428 5,594,428 5,594,428 0
4,036,000 4,036,000 4,036,000 0
4,417,625 4,417,625 4,417,625 0
3,000,000 3,000,000 3,000,000 0
12,104,476 10,473,176 10,473,176 0
10,625,341 10,625,341 10,625,341 0
200,000 0 0 0
200,000 0 0 0
37,125,239 37,130,878 37,130,878 0
200,000 0 0 0
1,000,000 1,000,000 1,000,000 0
977,709 977,709 977,709 0
32,640,592 32,640,592 32,640,592 0
6,231,500 6.231.500 6,231,500 0
125,532,392 118,706,731 118,706,731 0
Supervision/Debt/Other
Supervision & Contingency
Financial/Human Resources System
School ClP Debt Transfer
Parks & Recreation Maintenance
School Maintenance
Spring Run Elern/Hensley Road
JRHS Gov Technology
Midiothian HS Gov Technology
Monacan HS Gov Technology
Chesterfiekl Community HS Technology
Technology Infrastructure & Equipment
Total Su pervisionJDebt/Ot her
146,500 148,500 181,500 (35,000)
28,600 28,600 48,600 (20,000)
0 0 0 0
26,0OO 28,000 28,000 0
34,700 34,700 59,700 (25,000)
35,100 35,100 80,100 (45,000)
30,100 30,100 50,100 (20,000)
33,3oo 33,300 53,3oo (3o,o00)
425,000 425,000 425,000 0
147,100 147,100 197,100 (50,000)
0 0 0 0
34,500 34,8O0 64,800 (50,000)
165,000 165,000 250,000 (85,000)
71,000 71,000 71,000 0
31,500 31,500 66,500 (35,000) ~
192,500 192,500 202,500 (10,000)
10,000 10,000 160,000 (1 50,000)
0 0 150,0o0 (150,o00)
0 0 325,000 (325,000)
33,000 33,000 33,000 0
215,000 216,000 350,000 (135,000)
175,000 175,000 · 85,000 90,000
245.000 245.000 185,000 50,000
2,167,700 2,167,700 3,332,700 (1,1 65,000)
8,425,623 8,425,623 8,425,623 0
120,000 120,000 120,000 0
14,065,345 14,065,345 14,065,345 0
574,800 574,800 574,800 0
14,299,784 15,249,784 15,249,784 . 0
215,000 215,000 215,000 0
688,786 688,786 688,786 0
19.492.168 22.742.168 Z2,742,168 0__
59,131,506 63,331,506 53,331,506 0_
TOTAL ALL SCHOOL ClP PROJECTS $240,093,414
$246,984,152. $248,149,152 ($1,165,000)
Attachment A- 1
Status
In progress
In progress
Deleted
Closed 6/30/0
In progress
in progress
In progress
In progress
New project
New project
in progress
In progress
New project
New project
Delayed
In progress
In progress
New project
New project
Closed 6f30/0
In progress
Delayed
In progress
In progress
In progress
In progress
In progress
In progress
In progress
In progress
In progress
In progress
In progress
In progress
In progress
In progress
In progress
In progress
In progress
In progress
New Project
New Project
In progress
in progress
In progress
In progress
In progress
In progress
Complete
In progress
In progress
In progress
In progress
In progress
New project
New project
New project
In progress
00015;
New Facilities
New Matoaca High School
New 360 W High School
New Administrative Space
Thomas R. Fuighum Center
Total New Facilities
Renovations
J A Challdey Renovations
C. E. Curtis Elem Renov/Cafe & Gym
Grange Hall Elem Renovations
Greenfield Elem Renovations
J G Hening Renovations
Bailey Bridge Middle School
Chester Middle Renovations
L. C. Bird Specialty Center
Clover Hill High Renovations
JRHS Specialty Center
Manchester HS Renovations
Meadowbrook HS Renovations
Midlo~hian Specialty Center
Midlo{hian Field House
Monacan HS Field House
Monscan HS Specialty Center
Thomas Dale High Renovations
Technical Center Renovations
Total Renovations
Food Service Prob--'ts:
Bellwood FS Renovations
Bon Air FS Renovations
Challdey FS Renovations
Crestwood FS Renovations
Curtis FS Renovations
Davis FS Renvoations
F C.Elern FS Renovations
Gordon Elem FS Renovations
Grange Hall Elem FS Renovations
Harrowgate FS Renovations
Honing FS Renovations
Watldns FS Renvoations
Bailey Bridge MS FS Renovations
Falling Creek Middle FS Renovations
Manchester Middle FS Renovations
Midlothian Middle FS Renovations
Robious Middle FS Renovations
Salem Middle FS Renovations
Swift Creek Middle FS Renovations
Pemjmont Road FS Renovations
L C Bird HS FS Renovations
Clover Hill HS FS Renovations
James River HS FS Renovations
Midlo~hian HS FS Renovations
Thomas Dale HS FS Renovations
Total Food Service Projects
Supervision/Debt/Other
Supervision & Contingency
Financial/Human Resources System
Schoo~ CIP Debt Transfer
Parks & Recreation Maintenance
School Maintenance
Spring Run Elem/Hensiey Road
JRHS Gov Technology
Midiothian HS Gov Technology
Mona<an HS Gov Technology
Chesterfield Community HS Technology
Technology Infrastructure & Equipment
Tolal Supervision/Debt/Other
TOTAL ALL SCHOOL ClP PROJECTS
CHESTERFIELD COUNTY PUBLIC SCHOOLS
SCHOOL CIP PROJECT REPORT
RECOMMENDED REVISIONS
1996 GO VPSA CIP State Gov County
onds/Interest Bonds Reserve Tech & CIP Proffers
Food Service
Transfer
0 0 0 0 0 0
0 0
0 0 0 0 0
35,000
20,000
0
0
25,000
45,000
20,000
30,000
0
50,000
0
50,000
85,000
0
50,000
35,000
10,000
150,000
150,000
325,000
0
135,000
(90,00O)
(60,000)
1,165,000
$1,165,000
Attachment A-2
Total
Revisions
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
20,000
0
0
25,000
45,000
20,000
30,000
0
50,000
0
50,000
85,000
0
50,000
35,000
10,000
150,000
150,000
325,000 _
0
135,000
100,000
(90,000)
1,165,000
$1,165,000
000153
New Facilities
New Matoaca High School
New 360 W High School
New Administrative Space
Thomas R. Fuighum Center
Total New Facilities
Renovations
J A Challdey Renovations
C. E. Curtis Elem Renov/Cafe & Gym
Grange Hall Elem Renovations
Graenf~:l Elem Renovations
J G Hening Renovations
Bailey Bridge Middle School
Chester Middle Renovations
L. C. Bird Specialty Center
Clover Hill High Renovations
JRHS Specialty Center
Manchester HS Renovations
Meadowbrook HS Renovations
Midlothian Specialty Center
Midlothian Field House
Monacan HS Field House
Monacan HS Specialty Center
Thomas Dale High Renovations
Technical Center Renovations
Total Renovations
Food Service Proiects:
Bellwood FS Renovations
Ben Air FS Renovations
Challdey FS Renovations
Crestwood FS Renovations
Curtis FS Renovations
Davis FS Renvoations
F C Elem FS Renovations
Gm'don Elem FS Renovations
Grange Hall Elern FS Renovations
Harrowgate FS Renovations
Honing FS Renovations
Watkins FS Renvoations
Bailey Bridge MS FS Renovations
Fa~ling Creek Middle FS Renovations
Manchester Middle FS Renovations
Midlothian Middle FS Renovations
Robious Middle FS Renovations
Salem Middle FS Renovations
Swift Creek Middle FS Renovations
Perrymont Road FS Renovations
L C Bird HS FS Renovations
Clover Hill HS FS Renovations
James River HS FS Renovations
Midiothian HS FS Renovations
Thomas Dale HS FS Renovations
Total Food Service Projects
Supervision/Debt/Other
Supervision & Contingency
Financial/Human Resources System
School ClP Debt Transfer
Parks & Recreation Maintenance
School Maintenance
Spring Run Elem/Hensley Road
JRHS Gov Technology
Midiothian HS Gov Technoicgy
Monaoan HS Gov Technology
Chesterfield Community HS Technology
Technotow Infrastructure & Equipment
Total Supervision/Debt/Other
TOTAL ALL SCHOOL ClP PROJECTS
Attachment
CHESTERFIELD COUNTY PUBLIC SCHOOLS
SCHOOL ClP PROJECT REPORT
EFFECT OF RECOMMENDED REVISIONS
Revised Budget Surplus
w/Adjustments (Deficit)
48,874,201 0
11,198,000 0
0 0
2,798,015 O
62,778,216 0
5,594,428
4,036,000
4,417,625
400,000
3,000,000
10,473,176
10,625,341
0
535,000
0
645,220
37,130,878
0
1,000,000
999,263
977,709
32,640,592
6.231.500
118,706,731
181,500
48,600
0
26,000
59,700
80,100
50,100
63,300
425,000
197,100
0
84,800
250,000
71,000
63,500
66,500
202,500
160,0(X)
150,000
325,000
33,000
350,000
155,000
85,000
3,332,700
8,426,623
120,000
14,065,345
574,80O
15,249,784
215,000
688,786
500,000
500,000
250,000
~2.742.168
$248,1 49,152 $0
VIRGINIA: At a regular meeting of
the Chesterfield County School Board
held Tuesday evening, November 12,
2002, at seven-thirty o'clock in the
Public Meeting Room at the
Chesterfield County Courthouse
Complex
PRESENT:
James R. Sehroeder, D.D.S., Chairman
Elizabeth B. Davis, Vice-Chairman
Lloyd A. Lenhart
Dianne E. Pettitt
Marshall W. Trammell, Jr.
RESOLUTION
Wlt-~REAS School Food Services has identified the need to increase estimated federal lunch
revenue by $400,000 in the current fiscal year; and, WHEREAS School Food Services has
identified the need to transfer $1,080,000 from the Federal Food Service Fund and $85,000 from
the Non-Federal Food Service Fund to the School Capital Improvements Fund to cover
renovation projects in various locations; NOW THEREFORE BE IT RESOLVED that on
motion of Mr. Trammell, seconded by Mrs. Davis, the School Board requests the Board of
Supervisors advertise and hold a public hearing to appropriate an additional $400,000 to the
School Federal Food Service Fund and to appropriate an additional $1,165,000 to the School
Capital Improvements Fund for revisions as described in this agenda item.
Billy K. ~J~maday, Sr' Ed.D.,~u]~t~-~dent
000155
Richmond, Virginia 23293-0001
An Affiliate of ~ed~a Ge~era~ (804) 649-6000
Advertising Affidav~
{This ~s not a bill. PI%se pay from invoice}
Date
Code Description Ad Size
Total Cost
12/1117007
TAKF. NOTICE, TAKF. NOTICF, THAT THE ROARD O 2.00 x 27_00
2g~_76
ATTACH
HERE
Media Genetai Operations,
Publisher of
THE RICHMOND T~MES-DISPATCH
This is to certify that the aitached TAKF. NOTICF~TAKF~
was Published by RiChmond Newspapers, ~nc. in the C~ of
Richmond, state of Virginia, on the following dates:
12/11/2002
The first inse~lion being g~ven ....
Newspaper reference: 1278734
Sworn to and subscribed before
t 2/1 t/200'2
--'TH~IS -~'~-~ A BILL. ROM INvoiCe. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~l Date: December 18, 2002
Item Number: 17.E.
Subiect:
PUBLIC HEARING: Ordinance to Vacate a Portion of a Ten-Foot
Temporary Construction Easement Across Lot 6, Brittonwood, Section
3
County Administrator's Comments:
County Administrator: .
BoardActionRequested: Adopt an ordinance to vacate a portion of a 10' temporary
construction easement across Lot 6, Brittonwood, Section 3.
Summary of Information:
Harry Davis, Jr. and Teresa M. Davis have submitted an application requesting
the vacation of a portion of a 10' temporary construction easement across Lot
6, Brittonwood, Section 3. This request has been reviewed by staff and
approval is recommended.
District: Dale
Preparer: John W. Harmon
Title: Right of Way Manager
Attachments:
Ycs
000~356
VICINITY SKETCH
PUBLIC HEARING: ORDINANCE TO VACATE A
PORTION OF A TEN FOOT TEMPORARY
CONSTRUCTION EASEMENT ACROSS LOT 6,
BRI'I-rONWOOD, SECTION 3
. Che~r~lletd County Department of Utilities
Right Of Way Office
o~ol,5¥
~'erem ~L Davis
10000 Brlttonwood Drive ·
'DB. 44~9 l~.
PIN #'7836657~~
An Affiliate of Media General Richmond, Virgin ia 23293-0001
(804) 649-6000
Advertising Affidavit
(This is not a bill P~e~se pay from invoice) RECE!VED
CH ES'I"E ~FI ~LD
CHESTRRFII,F) CC) RIGHT WAY
R fGHT OF WAY I')EPT
6710 W K R A1 IRE ROAD
CHE,RTERFIF`[ ,D
VA 2tgt2
Ad Size
12/11/2002 121
TAKE NOTI'P. RTHAT ON DECEMtqF, R 1 g 9_002 AT ? 2 O0 x
12/tlf2002
16.00 11g.16
ATTACH
Media General Operations, Ir{c,
Publisher of
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached TAKE NOTI~ETHAT ()N DF.(
was published ky Richmond Newspapers, Inc, in the City of
Richmond, State of Virginia, on the f(~liowing dates:
12/04/2002 12/11/2002
HERE
The first insertion being given
Newspaper reference: 1273875
Sworn to and subscribed before
Notary Public
State of Virginia
City of Richmond
I~Y commission expires
12104/2002
Supervisor
HIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meetin~l Date: December 18, 2002
Item Number: 17.F.
Subiect:
PUBLIC HEARING: To Consider Leasing Space in the Fairgrounds
Exhibition Building
County Administrator's Comments:
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors approve
the leasing of space in the Fairgrounds Exhibition Building and authorize the
Chairman of the Board and County Administrator to execute the lease
agreement.
Summary of Information:
In 1996 the Board approved a license agreement to allow improvements to the
Fairgrounds Exhibition Building and use for indoor soccer. Capital Area
Soccer Association and the Parks and Recreation Department have negotiated a
lease for use of the facility over the next three seasons from January 2
through the second Sunday in March. Annual rent will be $3,000 and the
agreement provides for a three year renewal.
Approval is recommended.
District: Dale
Preparer: John W. Harmon
Title: Ri.qht of Way Mana,qer
Attachments:
Ycs
r-~No
VICINITY SKETCH
Public Hearing: To Consider Leasing Space
in the Fairgrounds Exhibition Building
~TEPINE RD ~
LEISURE TR
RT 288
COURTS
COMPLED( F
COURTHOUSE RD
1
2 SHELTON CT
3
4 PINE ~) DR
5 ST ANNA~ CT
6 8TABLE GATE
7 FOX ~
8 FOX GREEN E
g
11:) TREE
11 PARTRIDGE
Chesterfield County Department of Utilities
Right Of Way Office
P.O. Box 85333
An Affiliate of ~Jedia General Pdchmond, Virgin ia 23293.0001
(804) 649~6000
Advertising Affidavit
(This is not a bill. PleaSe pay from ~nvoice)
~f4E,qTE. RFTI .D CC) RIGHT WAY
RIGHT C~F WAY DRPT
6710 W KRAI LqR Rf)A/')
CHE,qTER FIET ,D
VA 2~gt2
R/CC SECT,
AccoUnt;_ Num
220696
12/11/2002 121
TAKE NOTTCETHAT ON DECEMBER 1 g 2002 AT 7
2 00 x 10_00
1
ATTACH
TAKE NOTICE
That on December 18 2002 at 7:00 p.m. or as soon thereaf[er
as may be hoard, the Board of Sdpe~,isors of Chesterfield
County at its regul&r meeting place in the Board Room of Ches-
tedidd County Virginia, wi]~ consider Seas ~9 of space n the
Fairgrounds Exhibition Buiidin.q.
lnfo~ation re.rcerding the propbsed sase s on f e in the office
of the Right o[Way Man,gel in Chesterfidd County Virginia
and may' be examined by all interosted parties b6~¢een the
!pur~s..o~8:_30_a_.m._ _a_n_d. 2:00___E:[n._.~o_~¢,,.a¢~thr' qugh Friday.
HERE
Media General Operations, Inc.
Publisher of
THE RICHMOND T~MES-D]SPATCH
This is to certify that the attached TAKF, NOTTCETHAT ON- DEl
was published by Richmond Newspapers, inc. in the Ci~ of
Richmond, State of Virginia, °n th~ following dates:
12/11/2002
The first insertion being given ....
Newspaper reference: 1281128
Sworn to and subscribed before
2/I 1/2002
State of Virginia
city of nic~moad
My Commission expires
Public Superviso
THiS IS NOT A BILL. PLEASE pAy FROM iNVOiCE. THANK yOu
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meetin~l Date: December 18, 2002 Item Number: 18.
Subject:
Adjournment and Notice of Next Scheduled Meeting of the Board
of Supervisors
CounW Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Motion of adjournment and notice of a regularly scheduled meeting to be
held on January 8, 2003 at 4:00 p.m.
Preparer: Lisa H. Elko
Attachments: ~-~ Yes
Title:
No
Clerk to the Board
000163.