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2013-03-13 MinutesBOARD OF SUPERVISORS MINUTES March 13, 2013 Supervisors in Attendance: Staff in Attendance: Ms. Dorothy A. Jaeckle, Chairman Ms. Karen Aylward, Mr. Stephen A. Elswick, Vice Chrm. Asst. Director, Mr. Arthur S. Warren Economic Development Mr. James M. Holland Dr. Sheryl Bailey, Dep. Mr. Daniel A. Gecker County Administrator, Management Services Mr. James J. L. Stegmaier Ms. Janice Blakley, County Administrator Clerk to the Board Ms. Marilyn Brown, Dir., Juvenile Detention Home Ms. Patsy Brown, Dir., Accounting Ms. Kristina Bryant, Asst. Director, Comm. Correction Services Ms. Debbie Burcham, Exec. Dir., Community Services Board Mr. Allan Carmody, Dir., Budget and Management Ms. Jana Carter, Dir., Juvenile Services Mr. Barry Condrey, Chief Information Officer Mr. Roy Covington, Dir., Utilities Ms. Mary Ann Curtin, Dir., Intergovtl. Relations Mr. William Dupler, Dep. County Administrator, Community Development Mr. Robert Eanes, Asst. to the County Administrator Deputy Chief Jim Fitch, Fire and EMS Mr. Michael Golden, Dir., Parks and Recreation Mr. Lawrence C. Haake, III, Registrar Mr. John W. Harmon, Real Property Manager Dr. Parham Jaberi, Dir., Health Department Mr. Donald Kappel, Dir., Public Affairs Mr. Rob Key, Director, General Services Mr. Louis Lassiter, Asst. County Administrator Ms. Debbie Leidheiser, Senior Advocate, Human Services 13-120 03/13/13 Mr. Michael Likins, Coop. Extension Director Mr. Mike Mabe, Director, Libraries Ms. Mary Martin Selby, Dir., Human Resource Services Ms. Melanie Meadows, Drug Court Administrator, Adult Drug Court Mr. R. John McCracken, Dir., Transportation Mr. Richard M. McElfish, Dir., Env. Engineering Mr. Jeffrey L. Mincks, County Attorney Mr. James Nankervis, Dir., Juvenile Probation Ms. Marsha Sharpe, Dir., Social Services Mr. Scott Smedley, Dir., Environmental Engineering Ms. Sarah Snead, Dep. County Administrator, Human Services Capt. David Stone, Police Department Mr. Richard Troshak, Dir., Emer. Communications Center Mr. Kirk Turner, Dir., Planning Mr. Mike Westfall, Dir., Internal Audit Mr. Rick Witt, Building Official Mr. Scott Zaremba, Dir., Human Resource Programs Ms. Jaeckle called the regularly scheduled meeting to order at 3:00 p.m. 1. APPROVAL OF MINUTES FOR FEBRUARY 27, 2013 On motion of Mr. Holland, seconded by Mr. Warren, the Board approved the minutes of February 27, 2013, as submitted. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 2. COUNTY ADMINISTRATOR'S COMMENTS 2.A. COUNTY ADMINISTRATOR'S REPORT • Mr. Stegmaier announced that Chesterfield County, for the second year in a row, received a "Sunny Award" from Sunshine Review, a national nonprofit organization dedicated to government transparency. He stated the award, which honors the most transparent government websites in the nation, went to only the top 40 (247) government entities out of more than 7,000 government websites analyzed. J J J 13 -121 03/13/13 • Mr. Stegmaier announced that last week Meadowville Technology Parkway was connected to North Enon Church Road, adjacent to the Amazon facility, to improve traffic flow and provide better connectivity to Route 10 and the 295 interchange. • Mr. Stegmaier was pleased to report that the General Services and Economic Development departments were able to work with VDOT and the Midlothian Initiative to Revitalize Rights of Way (MIRR) group, to retrieve the plantings along Midlothian Turnpike before they were lost due to construction work on the turn lanes. He stated on March 3rd prior to construction, staff extracted the plantings before VDOT started its work. He further stated the plantings are valued at almost $10,000 and are currently being heeled in the nursery at the Tech Center and other locations. • Mr. Stegmaier was saddened to report the passing of Mr. J.K. (Ken) Timmons earlier this week. He stated Mr. Timmons founded his surveying and engineering company in 1953 in Richmond. He further stated for over half a century his firm has a made an enormous impact on the Richmond Metropolitan Region, including key infrastructure, communities and public purpose projects such as: Swift Creek Reservoir, Chesterfield County Airport, Brandermill, the bridge over the reservoir and St. Francis Medical Center. 3. BOARD MEMBER REPORTS Mr. Holland announced the Dale District will hold a community meeting regarding the Chesterfield County proposed FY2014 budget on March 19th at 7:00 p.m. at Meadowbrook High School. Mr. Elswick announced the Matoaca District will hold a community meeting regarding the Chesterfield County proposed FY2014 budget on March 18th at 6:30 p.m. at Cosby High School. Ms. Jaeckle announced the Bermuda District will hold a community meeting regarding the Chesterfield County proposed FY2014 budget on March 18th at 1:30 p.m. at Bensley Community Center and a joint community meetingg with Ms. Carrie Coyner at 7:00 p.m. at the Thomas Dale 9t Grade Campus. She also announced the Bermuda District will hold a community meeting on March 19th at 10:30 a.m. at Chester United Methodist Church. Mr. Warren announced the Clover Hill District will hold a community meeting regarding the Chesterfield County proposed FY2014 budget on March 19th at 7:00 p.m. at Monacan High School. Mr. Gecker announced the Midlothian District will hold a community meeting regarding the Chesterfield County proposed FY2014 budget on March 21St at 7:00 p.m. at Midlothian Middle School. 4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION There were no Requests to Postpone Agenda Items and Additions, Deletions or Changes in the Order of Presentation. 13-122 03/13/13 5. RESOLUTIONS 5.A. RECOGNIZING MR. JACKIE GRISSOM, SR., GENERAL SERVICES, BUILDINGS AND GROUNDS DIVISION, UPON HIS RETIREMENT Mr. Key introduced Mr. Jackie Grissom, Sr., who was present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, Mr. Jackie L. Grissom, Sr. was hired by Chesterfield County, Virginia, on December 21, 1987, as a county maintenance worker for the Buildings and Grounds Division of the General Services Department; and WHEREAS, in 1998 and 1999, Mr. Grissom was selected as Employee of the Year for the Buildings and Grounds Division; and WHEREAS, in 2000, Mr. Grissom was recognized for cost savings suggestions and initiatives for repair of a handicap door; and WHEREAS, in 2001, Mr. Grissom received a Meritorious Award and many letters of appreciation for exemplary customer service; and WHEREAS, in 2004, Mr. Grissom completed the first skill group in the Buildings and Grounds Career Development Program; and WHEREAS, in 2006, Mr. Grissom completed the second and third skill group in the Buildings and Grounds Career Development Program, was promoted to Trades Assistant in the Buildings and Grounds Maintenance Services Division, and was then assigned to the Courts Complex; and WHEREAS, in 2006, Mr. Grissom also completed his first year of HVAC school at Chesterfield Technical Center; and WHEREAS, Mr. Grissom, in his role as Trades Assistant, was responsible for general maintenance, including light plumbing, electrical and HVAC work for the General District, Circuit and Juvenile Courts; and WHEREAS, Mr. Grissom has earned the admiration and respect of his colleagues throughout the county for his dedication, enthusiasm, professionalism, friendliness, sense of humor and hard work. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13th day of March 2013, publicly recognizes the outstanding contributions of Mr. Jackie L. Grissom, Sr., expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Grissom, and that that this resolution be permanently recorded among the papers of Chesterfield County, Virginia. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. Ms. Jaeckle presented the executed resolution to Mr. Grissom and commended him on his many years of loyal and dedicated service. J J J 13-123 03/13/13 Mr. Stegmaier presented Mr. Grissom with an acrylic statue and county watch and expressed appreciation for his outstanding service to the county. Mr. Grissom, accompanied by his wife, expressed his appreciation to the Board for the recognition. Mr. Dupler commended Mr. Grissom for his dedication and professionalism. ,,. 5.B. RECOGNIZING THE LATE DEBORAH KLEVENZ ALTICE, DEPUTY REGISTRAR, FOR HER SERVICE TO CHESTERFIELD COUNTY Mr. Haake introduced Ms. Altice's daughter, Ms. Miranda Rainaldi, and her father, Mr. Arthur Klevenz, who were present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, Ms. Deborah Klevenz Altice served the citizens of Chesterfield County for 31 years and 8 months until her untimely death on June 30, 2012; and WHEREAS, Ms. Altice was hired as a clerk typist for the Chesterfield County Personnel Department at the age of 24 in 1980; and WHEREAS, she rapidly advanced to the position of Personnel Technician in June of 1981; and WHEREAS, in April 1987, Ms. Altice transferred to the Registrar's Office and was appointed as Assistant Registrar; and WHEREAS, that transfer began her career of more than 25 years in voter registration and elections; and WHEREAS, in February 1995, she was promoted to Deputy Registrar; and WHEREAS, during her years as Deputy Registrar, Ms. Altice became one of the recognized experts in the Commonwealth on voter registration issues; and WHEREAS, she always worked to increase her knowledge and enhance her skills to better serve the citizens in facilitating their right to vote; and WHEREAS, she was recognized in 2010, 2011, and 2012 by the State Board of Elections for her dedication to fair elections and her work to improve the statewide voter registration computer system; and WHEREAS, Ms. Altice demonstrated her versatility and varied interests through other Chesterfield County activities, including leadership training, serving as a United Way coordinator for more than ten years, and participating in ,Toastmasters; and WHEREAS, Ms. Altice was also an accomplished artist, kayaker, mom and grandma. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13th day of March 2013, publicly recognizes the outstanding contributions of Ms. Deborah Klevenz Altice, and expresses their profound appreciation to her family for her dedicated service to the 13-124 03/13/13 county, particularly in voter registration and elections. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the family of Ms. Altice and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. Ms. Jaeckle expressed her sincere condolences to the family and stated Ms. Altice will be greatly missed. Mr. Stegmaier expressed his condolences to Ms. Rainaldi and Mr. Klevenz, presented them with an acrylic statue and county watch, and expressed appreciation for Ms. Altice's outstanding service to the county. 6. WORK SESSIONS 6.A. PROPOSED FY2014 BUDGET 6.A.1. HUMAN SERVICES Ms. Snead provided an overview of the proposed FY2014 budget for the Human Services Division. She stated Human Services is a complex division made up of 15 departments. She further stated each department and program significantly contributes in varying ways to the safety and quality of life of residents. She reviewed some of the accomplishments of Parks and Recreation, Mental Health Support Services, Youth Planning and Development, Chesterfield County Health District, Social Services, Libraries and other Human Services agencies. She stated the 2014 proposed budget summary includes a 2.7 percent increase in total Human Services expenditures and revenue. She further stated reimbursable startup costs for the intermediate care facility for Mental Health Support Services and additional funding for Parks and Recreation primarily for sports tourism initiatives and the Library system for materials are the major drivers of the proposed 2.7 percent increase. She reviewed the Human Services proposed budget of $99,640,500 with 42.9 percent coming from general fund support and the remainder of the revenue generated from non-general fund sources. She stated the general fund supports the departments noted as recreation, education and culture with 80.4 percent general fund, and the health and welfare departments are supported/matched with 32.3 percent general fund dollars. She then reviewed the initiatives that contribute to a safe, informed, progressive, compassionate and healthy community. She highlighted some division challenges which include the impact of the state and federal fiscal situation; the impact of Affordable Care Act/Medicaid expansion; the impact of family and societal issues; aging buildings and infrastructure; and community "needs" growing faster than the ability to fund. In closing, she expressed appreciation to the members of the Board for their support and to the staff of the Human Services Division, the citizens that serve on numerous boards and commissions and the Human Services volunteers for their dedication and commitment. In response to Mr. Elswick's question relative to statistics of employed versus unemployed persons who use various human services, Ms. Snead highlighted three assistance programs that are used regularly. She stated she will be able to gather more accurate data in the near future. J J J 13-125 03/13/13 Mr. Holland commended Ms. Snead on a very thorough presentation and recognized staff for their efforts and continued hard work in regards to Library programs and areas of tourism. Ms. Snead expressed her appreciation to the Board members for their continued support. In response to Ms. Jaeckle's question regarding statistics relative to Child/Senior Protective Services investigations, Ms. Snead stated the majority of assessments are made as opposed to full investigations. She further stated the total number includes risk assessments and full investigations, indicating that she will acquire the data and provide it to the Board. In response to Ms. Jaeckle's question regarding the economic impact of sports tourism, Mr. Carmody stated the hotel tax receipts were up 10 percent which averages to a 400,000 increase. In response to Ms. Jaeckle's question relative to additional school health nurse positions, Ms. Snead stated the full number of positions were not filed by the direction of the Board. She further stated the 10 school health nurses are full-time employee positions, not contracted positions. She stated she is waiting on a final decision from Schools in that regard. Dr. Jabari stated 10 school health nurse positions were approved, but only 8 positions were filled in anticipation of a potential decrease this year. He further stated funding for two positions were roughly $60,000 per employee. In regards to healthcare for part-time employees, Ms. Jaeckle suggested enforcing a merit system for employees, and awarding those employees more hours. She stressed the importance of staying on top of employee evaluations. She then commended Ms. Marsha Sharpe and the Social Services Department for their efforts to keep positions filled. Ms. Snead stated the Social Services Department is keeping track of how unfunded mandates might impact the department relative to affordable healthcare. Ms. Jaeckle expressed concerns relative to the removal of long-term substitute teachers and the possible impact on children's education as a result. Mr. Warren highly praised Ms. Snead and the Parks and Recreation Department for their efforts relating to Henricus, the amount of interest that has developed in that facility and the number of students that have benefited from various programs. He stressed the importance of the libraries and the diversity they contribute to Chesterfield County's quality of life. He stated many thankful citizens contacted him relative to county accommodations during local emergencies. In response to Mr. Elswick's question regarding impacts relative to the Affordable Health Care Act, Ms. Snead stated there are more than 200 Mental Health part-time employees. The cost for funding health insurance for part-time employees in Mental Health will be $306,400 beginning in January. She further stated the numbers in other departments are small enough to fund through existing budgets. 13-126 03/13/13 6.A.2. COMMUNITY DEVELOPMENT Mr. Dupler presented an overview of Community Development's FY2014 proposed budget. He stated with the Board of Supervisors' input and direction, the Community Development department continues to make a meaningful difference in the community on significantly important issues ranging from economic development to revitalization. He provided a brief review of the many successes the department has achieved. He noted even with all of the clear successes, Community Development, like other segments of the county is steadily being hammered with unfunded mandates that add unreimbursed expenses and mandate creation of unfunded positions. He summarized proposed water rate changes for FY2014. He stated the fixed charge will increase by less than 60 cents per month ($1.12 bimonthly) for water with no increase for wastewater. He then reviewed the Community Development Division's FY2014 proposed general fund. He stated expenditure increases in the general fund are driven by healthcare, retirement and other fixed cost increases. He further stated Community Development's efforts will continue to focus on the implementation of comprehensive plan elements and will create opportunities for public comment and input into these efforts. He stated departments including Environmental Engineering, Transportation, Planning and Utilities will continue to focus on developing, improving and renewing our infrastructure in the most cost effective manner possible. He stated coupled with the Board of Supervisor's direction and guidance, it is anticipated that the county's revitalization efforts will broaden in scope in the near future. He expressed appreciation to the staff of Community Development, and to the Board for their support. In closing, he introduced Mr. Teal Barber, a Thomas Dale High School National Honors Society member and president of the Student Advisory Council. Mr. Barber, a tutor at the Greenleigh Educational Cottage, shared his experience volunteering through a community partnership. Ms. Jaeckle stated Greenleigh Educational Cottage has created an after-school learning environment that students look forward to at the end of the school day. She further stated without a budget or dedicated resources, the concept grew to involve what has become a model for others to replicate. She commended Chief Bob Eanes and Ms. Carrie Coyner on the success of the after-school program. Mr. Elswick, Ms. Jaeckle and Mr. Holland highly praised Mr. Barber for his outstanding efforts and contributions to the community. Mr. Holland commended Mr. Dupler on an informative presentation, especially in reference to the modernization guide that was distributed to the Board. He stressed the importance of job creation despite the recession. He then recognized and applauded staff in attendance. J J J 13-127 03/13/13 In response to Mr. Elswick's question regarding a tiered water billing system, Mr. Dupler stated a sought-out goal is to reduce irrigation usage in the summer months. He further stated summertime usage of water is double to water used in the winter months. He stated the annual usage in gallons in the winter averages to 38 million gallons and 70 million during the summer per day. He further stated there would be a substantial difference in the community if the consumption of water for irrigation was reduced. Mr. Elswick made a request to Mr. Stegmaier to continue dialogue relative to the creation of a tiered water billing system. In response to Mr. Elswick's question, Mr. Dupler stated a significant portion of rates goes towards reserving capital or saving money to develop major utilities. He further stated to upgrade the water treatment plant, a portion came from a savings account paid for by rate payers, another portion from expansion through connection fees. Mr. Holland noted that the county has received a AAA rating for Utilities, which signifies great leadership, great prudence and financial responsibility. Ms. Jaeckle highly praised the Transportation Department for the various road projects throughout the county and prioritizing funds. She stated transportation infrastructure is important to sustain job stability and minimize traffic impacts on current residents. In response to Ms. Jaeckle's question relative to revitalization of infrastructure, Mr. Dupler stated the key to revitalizing schools is to select the location and target the improvements, such as drainage, sidewalks and streetscapes, and leveraging them in one place. Ms. Jaeckle stressed the importance of sidewalks in areas of the county that would serve the community well. 7. DEFERRED ITEMS There were no Deferred Items at this time. 8. NEW BUSINESS 8.A. STREETLIGHT INSTALLATION APPROVALS On motion of Mr. Holland, seconded by Mr. Warren, the Board approved the following streetlight in the Dale District: • In the Kings Grove subdivision, in the vicinity of 6712-6718 Regal Grove Drive Cost to install streetlight: $1,295.53 Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 13-128 03/13/13 8.B. CONSENT ITEMS 8.B.1. ADOPTION OF RESOLUTIONS 8.B.i.a. RECOGNIZING THE 103RD ANNIVERSARY OF OAK GROVE BAPTIST CHURCH On motion of Mr. Warren, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, Oak Grove Baptist Church, which was founded in 1910, is located at 8021 Reedy Branch Road in Chesterfield, Virginia; and WHEREAS, the land for the original one-room building was donated by Mr. and Mrs. E.L. Gates; and WHEREAS, the church's first pastor, Reverend Morris, served from 1911-1919, and the founding trustees were Phillip Lewis, Thomas Mosby, West Crew, Paul Crew, Junious Crew and Lazarus Crew; and WHEREAS, in 1919, Reverend Willis became pastor, serving until 1923 while also serving as pastor of Union Baptist Church; and WHEREAS, various pastors ministered to the congregation from 1923 until 1928, and the first choir was formed around 1927 under the direction of Thelma Jones; and WHEREAS, from 1928 until 1952, Reverend Jones served as pastor, and Reverend McCoy Lewis led the congregation from 1953 until 1962; and WHEREAS, in 1954, Thomas Mosby, Dallas Mosby and Bennie Jefferson were ordained as deacons; and WHEREAS, from 1962 to 1965, Reverend William Powell led Oak Grove Baptist Church; and WHEREAS, under the leadership of Pastor Alonzo Elliot, who served from 1966 until 1968, construction began on a new church building; and WHEREAS, from 1969 to 1974, Reverend Powell returned as pastor, and under his leadership, the Board of Trustees was formed in August of 1969; and WHEREAS, in 1971, Vernon Lee and Ernest Jones were ordained as deacons in the church, and the Missionary Ministry was formed; and WHEREAS, from 1975 to 1976, Reverend Herbert Mallory served as pastor, with various pastors ministering to the congregation between 1976 and 1978; and WHEREAS, from 1978 until his death in 1983, Reverend George Carey led the church, and Reverend Upshaw was pastor from 1984 until 1985; and WHEREAS, from 1985 until 1988, Reverend Dwight Brown served as pastor, and during this time, Theodore Small was ordained as deacon; and J J J 13-129 03/13/13 WHEREAS, Elder Harvey Lester served as interim pastor from August 1989 until February 1991, and in 1991 he was installed as pastor until he received military orders to complete a European assignment; and WHEREAS, Minister Alvin Gurley served as Associate Minister from December 1990 until October 1992; and WHEREAS, Minister Stacey Roberts was pastor from September 1991 until May of 2000, assisted by Associate Minister Eliza Bailey, and Deacon Milton Bailey was ordained and the first Beginners Sunday School class was reestablished; and WHEREAS, from May 2000 until October 2000, Associate Minister Eliza Bailey led the congregation; and WHEREAS, from October 2000 until October 2010, Reverend Herbert Holly II accepted the call to serve as Pastor, being ordained and installed in 2001, and, under his leadership, church upgrades were made and women's, men's and youths' ministries were started, along with the Youth Choir and the Who-So-Ever Will Choir; and WHEREAS, Herman Coleman, Nathaniel Pencile, Joseph Jones and James Evans were ordained as deacons; and WHEREAS, Reverend Logan Tatum and Reverend Willie Barnes both joined the church as associate ministers during Reverend Holly's tenure as pastor; and WHEREAS, in November 2010, Eliza Bailey once again led the congregation, until, in December 2011, Reverend Dr. Earl R. Thompson joined the church, and was installed on April 1, 2012; and WHEREAS, under Reverend Dr. Thompson's leadership, new ministries and classes have been formed, including the Sisterhood Ministry and the New Members Class; and WHEREAS, on April 15, 2012, Minister Nathaniel Pencile preached his initial sermon; and WHEREAS, Oak Grove Baptist Church now has a new Walking Deacon, Deacon Derek Jones; and WHEREAS, Oak Grove Baptist Church continues to build on its long and rich history of worship and ministry. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, on behalf of the residents of Chesterfield County, extends its congratulations to Oak Grove Baptist Church on the church's 103rd anniversary, and sincere best wishes to the leaders and congregation of Oak Grove Baptist Church for continued success. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 13-130 03/13/13 8.B.l.b. 8.B.1.b.1. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT CORPORAL KATRENA L. READY, POLICE DEPARTMENT On motion of Mr. Warren, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, Corporal Katrena L. Ready retired from the Chesterfield County Police Department on November 15, 2012, after providing nearly 18 years of dedicated and professional service to the citizens of Chesterfield County; and WHEREAS, Corporal Ready has faithfully served the county in the capacity of Police Officer, Detective, Senior, Master and Career Detective, Career Officer and Corporal; and WHEREAS, during her tenure with the Chesterfield County Police Department, Corporal Ready served as a School Resource Officer, DARE Officer, General Instructor and as a member of the Hostage Negotiations Team; and WHEREAS, Corporal Ready was recognized with a Unit Citation for her years as a member of the Hostage Negotiations Team that consistently and successfully resolved crisis situations and received national and state recognition for the excellent working relationship with the Chesterfield County Mental Health Department; and WHEREAS, Corporal Ready received a Chief's Commendation for outstanding performance and determination in the investigation and apprehension of suspects involved in illegal transportation of goods and use of counterfeit currency; and WHEREAS, in 2008, Corporal Ready achieved first place for the Help Eliminate Auto Theft (HEAT) Award, and was recognized for her outstanding results as part of a cooperative effort of the State Police, the Department of Motor Vehicles and local law enforcement agencies throughout the Commonwealth of Virginia; and WHEREAS, Corporal Ready has received numerous letters of commendation, thanks and appreciation from the citizens of Chesterfield County for service rendered; and WHEREAS, Corporal Ready has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Ready's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Corporal Katrena L. Ready, and extends, on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. J J J 13-131 03/13/13 8.B.1.b.2. MRS. PATRICIA "ANN" JILES, COMMISSIONER OF THE REVENUE'S OFFICE On motion of Mr. Warren, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, Mrs. Patricia "Ann" Jiles began her tenure of public service with Chesterfield County on November 13, 1984, as an auditor with the Commissioner of the Revenue's office, bringing with her a bachelor degree from Virginia State University; and WHEREAS, Mrs. Jiles demonstrated her commitment to professional improvement by taking all the courses and seminars made available to her and was promoted to senior tax compliance auditor in the Commissioner's office; and WHEREAS, Mrs. Jiles is a member of, has contributed to, and has been a presenter at workshops for the Virginia Association of Local Tax Auditors; and WHEREAS, Mrs. Jiles has always displayed a helpful and understanding attitude toward all of her customers, embracing diversity, and was respectful to all; and WHEREAS, Mrs. Jiles is a graduate of the Chesterfield University School of Quality and Continuous Improvement, and has demonstrated versatility in her service to the citizens of Chesterfield County by participating in a broad variety of other opportunities for improvement, including Black History, Family/Work Life Committee and First Choice Toastmasters; and WHEREAS, Mrs. Jiles has been a dedicated and faithful employee of Chesterfield County's Commissioner of the Revenue for 28 years, and she will be missed by the employees of the Commissioner's office for her excellent field auditing work, her ability to be a productive member of a team, and her generosity in sharing her knowledge and experience with others; and WHEREAS, Mrs. Jiles will be fondly remembered for her outstanding leadership, professional demeanor and ability to encourage and cheer others; and WHEREAS, more than anything else, Mrs. Jiles has been a loyal friend to many, and she has a warm and caring attitude firmly grounded in her prayer life and faith. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Patricia "Ann" Jiles and expresses appreciation on behalf of all residents for her service to the county, and congratulations and best wishes to her with all her future plans. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 13-132 03/13/13 8.B.l.c. RECOGNIZING MARCH 2013 AS "PURCHASING MONTH" On motion of Mr. Warren, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, the purchasing and materials management profession has a significant role in the quality, efficiency and effectiveness of both business and government throughout the United States; and WHEREAS, purchasing and materials management professionals, through their combined purchasing power, spend $1.57 trillion every year and have a significant influence upon economic conditions in our community and throughout the world; and WHEREAS, in addition to the purchase of goods and services, the purchasing and materials management profession engages in or has direct responsibility for functions such as executing, implementing and administering contracts; developing forecast and procurement strategies; supervising and/or monitoring the flow and storage of materials; and developing working relations with suppliers and with other departments within the organization; and WHEREAS, Chesterfield County is a leader in developing and promoting a purchasing system of equality and integrity that maximizes the value of public funds and provides fair and equitable treatment to all persons involved in public purchasing; and WHEREAS, governmental purchasing and other associations around the world are sponsoring activities and special events to further educate and inform the general public on the role of purchasing within business, industry and government. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby recognizes the month of March 2013 as "Purchasing Month" in Chesterfield County and encourages all citizens to join in commemorating this observance. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 8.B.2. AUTHORIZATION FOR FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENT TO RECEIVE AIR MONITORING EQUIPMENT TO BE PURCHASED THROUGH GRANT FUNDING PROVIDED BY THE RICHMOND METROPOLITAN MEDICAL RESPONSE SYSTEM On motion of Mr. Warren, seconded by Mr. Elswick, the Board authorized the Chesterfield Fire and Emergency Medical Services Department to receive 28 meters and 2 calibration kits valued at $12,000 to be purchased through grant funding provided by the Richmond Metropolitan Medical Response System. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. J J 13-133 03/13/13 8.B.3. SET DATE FOR PUBLIC HEARING TO CONSIDER COMPREHENSIVE PLAN IMPLEMENTATION - BRIDGE THE GAP ORDINANCE AMENDMENTS - PART 1 On motion of Mr. Warren, seconded by Mr. Elswick, the Board set April 10, 2013, as the date for a public hearing to consider Comprehensive Plan Implementation - Bridge the Gap Ordinance Amendments - Part 1. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 8.B.4. STATE ROADS ACCEPTANCE On motion of Mr. Warren, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Watermark Section Al Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.1-229 Street Name and/or Route Number • Crosswinds Boulevard, State Route Number 7594 From: 0.02 miles southwest of Kingsland Drive, (Route 5445) To: Swanhaven Drive, (Route 7673), a distance of: 0.12 miles. Recordation Reference: PB.193, PG.39 Right of Way width (feet) = 60 feet • Crosswinds Boulevard, State Route Number 7594 From: Whisperwood Drive, (Route 7674) To: End of Maintenance, a distance of: 0.03 mile Recordation Reference: PB.193, PG.39 Right of Way width (feet) = 55 feet 13-134 03/13/13 • Swanhaven Drive, State Route Number 7673 From: Whisperwood Drive, (Route 7674) To: Cul-de-sac, a distance of: 0.08 miles. Recordation Reference: PB.193, PG.39 Right of Way width (feet) = 47 feet • Swanhaven Drive, State Route Number 7673 From: Crosswinds Boulevard, (Route 7594) To: Whisperwood Drive, (Route 7674), a distance of: 0.12 miles. Recordation Reference: PB.193, PG.39 Right of Way width (feet) = 47 feet • Crosswinds Boulevard, From: Swanhaven Drive, To: Whisperwood Drive, miles. Recordation Reference: Right of Way width ( feel State Route Number 7594 (Route 7673) (Route 7674), a distance of: 0.06 PB.193, PG.39 = 55 feet • Whisperwood Drive, State Route Number 7674 From: Crosswinds Boulevard, (Route 7594) To: Swanhaven Drive, (Route 7673), a distance of: 0.08 miles. Recordation Reference: PB.193, PG.39 Right of Way width (feet) = 47 • Swanhaven Drive, State Route Number 7673 From: Crosswinds Boulevard, (Route 7594) To: End of Maintenance, a distance of: 0.01 miles. Recordation Reference: PB.193, PG.39 Right of way width (feet) = 47 • Whisperwood Drive, State Route Number 7674 From: Crosswinds Boulevard, (Route 7594) To: End of Maintenance, a distance of: 0.01 miles. Recordation Reference: PB.193, PG.39 Right of Way width (feet) = 47 Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 8.B.5. TRANSFER OF DISTRICT IMPROVEMENT FUNDS FROM THE BERMUDA DISTRICT IMPROVEMENT FUND TO THE CHESTERFIELD COUNTY SCHOOL BOARD TO PURCHASE A RUG FOR THE MUSIC ROOM IN ENON ELEMENTARY SCHOOL On motion of Mr. Warren, seconded by Mr. Elswick, the Board transferred $831.55 in Bermuda District Improvement Funds to the Chesterfield County School Board to purchase a rug for the music room in Enon Elementary School. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. J J J 13-135 03/13/13 8.B.6. REQUESTS FOR PERMISSION 8.B.6.a. FROM ROBERT DENNIS BENSON AND ANNETTE BENSON FOR A PROPOSED CONCRETE PATIO AND FENCE TO ENCROACH WITHIN AN EIGHT-FOOT EASEMENT ACROSS LOT 52, HARPER'S MILL, SECTION 1 On motion of Mr. Warren, seconded by Mr. Elswick, the Board granted Robert Dennis Benson and Annette Benson permission for a proposed concrete patio and fence to encroach within an 8' easement across Lot 52, Harper's Mill, Section 1, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 8.B.6.b. FROM MICHAEL I. GLAHN AND REBECA M. DELGADO FOR A PROPOSED FENCE TO ENCROACH WITHIN AN EIGHT-FOOT EASEMENT AND A TWENTY-FOOT SEWER EASEMENT ACROSS LOT 36, ARMISTEAD VILLAGE AT CHARTER COLONY, SECTION A On motion of Mr. Warren, seconded by Mr. Elswick, the Board granted Michael I. Glahn and Rebeca M. Delgado permission for a proposed fence to encroach within an 8' easement and a 20' sewer easement across Lot 36, Armistead Village at Charter Colony, Section A, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 8.B.7. AMENDMENT TO LEASE OF PROPERTY FOR THE TEMPORARY HULL STREET POLICE STATION On motion of Mr. Warren, seconded by Mr. Elswick, the Board approved an amendment to the lease with Woodlake Retail, LLC, successor in title to Woodlake Commons Shopping Center, LLC, for 1500 square feet of office space at 6812 Woodlake Commons Loop for the temporary Hull Street Police Station and authorized the County Administrator to execute the amendment in a form approved by the County Attorney. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 9. REPORTS 9.A. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS AND LEASE PURCHASES On motion of Mr. Holland, seconded by Mr. Elswick, the Board accepted the following report: a Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds and Lease Purchases. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 13-136 03/13/13 10. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 11. DINNER On motion of Mr. Holland, seconded by Mr. Warren, the Board recessed to dinner in Room 502. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. Reconvening: 12. INVOCATION Mr. William Dupler, Deputy County Administrator, gave the invocation. 13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Eagle Scout Christopher John Michael Schoeb led the Pledge of Allegiance. 14. RESOLUTIONS 14.A. RECOGNIZING BOY SCOUTS UPON ATTAINING THE RANK OF EAGLE SCOUT Mr. Kappel introduced Mr. Christopher John Michael Schoeb and Mr. John Michael Venaglia, who were both present to receive the resolution. On motion of Mr. Elswick, seconded by Mr. Warren, the Board adopted the following resolution: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Christopher John Michael Schoeb and Mr. John Michael Venaglia, both of Troop 2806, sponsored by Woodlake United Methodist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and J J J 13-137 03/13/13 WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Christopher and John have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13rd day of March 2013, publicly recognizes Mr. Christopher John Michael Schoeb and Mr~. John Michael Venaglia, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. Mr. Elswick and Mr. Warren presented the executed resolutions and patches to Mr. Schoeb and Mr. Venaglia, accompanied by members of their families, congratulated them on their outstanding achievements, and wished them well in future endeavors. Each of the scouts provided details of their Eagle Scout project and expressed appreciation to their parents and others for their support. 15. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 16. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 18 13SN0500 In Bermuda Magisterial District, Chesterfield Board of Supervisors proposes amendment of conditional use (Case 91SN0221) and amendment of zoning district map to permit outside agencies use of the driver and fire training facilities in an Agricultural (A) District on 196.8 acres known as 13900 Allied Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Industrial uses. Tax ID 829-644-2688. Mr. Turner presented a summary of Case 13SN0500 and stated both the Planning Commission and staff recommended approval subject to the conditions. Captain David Stone accepted the conditions. Ms. Jaeckle called for public comment. 13-138 03/13/13 There being no one to speak to the request, the public hearing was closed. Ms.. Jaeckle expressed her appreciation to Captain Stone for his involvement with the community. Ms. Jaeckle then made a motion, seconded by Mr. Gecker, for the Board to approve Case 13SN0500, subject to the following conditions: 1. The driver training facilities shall be restricted to the programs of the Police, Fire, Rescue and Sheriff Departments of Chesterfield County and other public safety agencies as approved by the Chesterfield County Police Department. (Police) 2. Use of fire training shall be restricted to the programs of Chesterfield County Fire and Emergency Medical Services (EMS) Department and Chesterfield County industries/businesses and guest departments/entities as approved by the Chesterfield County Fire and EMS Department. (F) (STAFF NOTE: These conditions supersede Conditions 14 and 16, respectively, of Case 91SN0221. All other previous conditions of Case 91SN0221 shall remain in effect. ) Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 135N0502 In Clover Hill Magisterial District, HIGH TECH MACHINE MFG. requests conditional use planned development and amendment of zoning district map to permit exceptions to ordinance requirements relative to setbacks in a General Business (C-5) District on .7 acre known as 11010 Trade Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for General Business use. Tax ID 743-707-8635. Mr. Turner presented a summary of Case 13SN0502 and stated both the Planning Commission and staff recommended approval subject to the condition. Mr. Aaron Breed accepted the condition. Ms. Jaeckle called for public comment. There being no one to speak to the request, the public hearing was closed. Mr. Warren made a motion, seconded by Mr. Elswick, for the Board to approve Case 13SN0502, subject to the following condition: The Textual Statement, dated January 22, 2013, shall be considered the Master Plan. (P) Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. J J 13-139 03/13/13 ~ ~crrn~n~ In Midlothian Magisterial District, MUHAMMAD RAIS, MD requests amendment of rezoning (Case OOSN0188) plus conditional use approval and amendment of zoning district map to permit a hospital use (sleep clinic) in a Corporate Office (O-2) District on .4 acre known as 1340 and 1346 Alverser Plaza. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Community Business use. Tax IDs 739-710-2770 and 3075. Mr. Turner presented a summary of Case 13SN0503 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered condition. Mr. Muhammad Rais accepted the recommendation. Ms. Jaeckle called for public comment. There being no one to speak to the request, the public hearing was closed. Mr. Gecker made a motion, seconded by Mr. Warren, for the Board to approve Case 13SN0503 and accept the following proffered condition: The applicant hereby amends Proffered Condition 1 in Case OOSN0188 to read as follows: 1. Limitation of Uses Within Tract A. Within that portion of the Property designated as Tract A ("Tract A") on the Zoning Plan prepared by Joseph, Cox & Associates dated February 7, 2000 ("the Zoning Plan"), the only permitted uses shall be: a. Those uses permitted by right or with restrictions in the Corporate Office (O-2) District, except that the following uses shall not be permitted: i. Funeral homes or mortuaries; ii. Fire stations or rescue squads; iii. Medical clinics; and iv. Veterinary offices; c. Hospitals, provided that: i. Ambulance traffic shall be prohibited. ii. The hospital shall be limited to providing care to patients for a sleep clinic only. (P) (Staff Note: With the exception of Proffered Condition l.a and the addition of Proffered Condition l.c, all previous conditions of Case OOSN0188 shall remain in effect for the subject property, as amended by Case O1SN0166.) Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 13-140 03/13/13 17. PUBLIC HEARINGS 17.A. TO CONSIDER THE CONVEYANCE OF RIGHT OF WAY TO THE COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION FOR THE MIDLOTHIAN TURNPIKE SIDEWALK PROJECT Mr. Dupler stated this date and time has been advertised for a public hearing for the Board to consider the conveyance of right of way to the Commonwealth of Virginia, Department of Transportation for the Midlothian Turnpike Sidewalk Project. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. Mr. Gecker made a motion, seconded by Mr. Holland, for the Board to approve the conveyance of right of way to the Commonwealth of Virginia, Department of Transportation for the Midlothian Turnpike Sidewalk Project, and authorized the Chairman of the Board of Supervisors and the County Administrator to execute the deed. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 18. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining requests for manufactured home permits or rezoning at this time. 19. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Ms. Nancy Woolridge expressed concerns relative to high speed rail being proposed for areas of the Bermuda District. 20. ADJOURNMENT On motion of Mr. Holland, seconded by Mr. Warren, the Board adjourned at 6:48 p.m. until March 20, 2013 at 3:00 p.m. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. J J J James L.~ tegm er ~~Count~,dministrator ~~ U . Doroth A. eckle Chairman 13 -141 03/13/13