Loading...
2013-03-20 MinutesBOARD OF SUPERVISORS MINUTES March 20, 2013 Supervisors in Attendance: Staff in Attendance: Ms. Dorothy A. Jaeckle, Chairman Mr. Mike Bacile, Dir., Mr. Stephen A. Elswick, Vice Chrm. Purchasing Mr. Arthur S. Warren Dr. Sheryl Bailey, Dep. Mr. James M. Holland County Administrator, Mr. Daniel A. Gecker Management Services Mr. Rich Billingsley Mr. James J. L. Stegmaier License Inspector County Administrator Ms. Janice Blakley, Clerk to the Board Ms. Patsy Brown, Dir., Accounting Mr. Kevin Bruny, Chief Learning Officer Mr. Allan Carmody, Dir., Budget and Management Mr. Jim Carpenter, Asst. Dir., Risk Management Ms. Jana Carter, Dir., Juvenile Services Mr. Barry Condrey, Chief Information Officer Mr. Roy Covington, Dir., Utilities Ms. Mary Ann Curtin, Dir., Intergovtl. Relations Mr. William W. Davenport, Commonwealth's Attorney Mr. Jonathan Davis, Dir., Real Estate Assessments Mr. Robert Eanes, Asst. to the County Administrator Mr. Michael Golden, Dir., Parks and Recreation Mr. John W. Harmon, Real Property Manager Mr. Donald Kappel, Dir., Public Affairs Mr. Rob Key, Director, General Services Mr. Louis Lassiter, Asst. County Administrator Mr. Mike Mabe, Director, Libraries Ms. Mary Martin Selby, Dir., Human Resource Services Mr. Jeffrey L. Mincks, County Attorney Chief Edward L. Senter, Fire Department Ms. Marsha Sharpe, Dir., Social Services Mr. Scott Smedley, Dir., Env. Engineering Ms. Sarah Snead, Dep. County Administrator, Human Services 13-142 03/20/13 Mr. Kirk Turner, Dir., Planning Mr. Mike Westfall, Dir., Internal Audit Mr. Scott Zaremba, Dir., Human Resource Programs Ms. Jaeckle called the regularly scheduled meeting to order at 3:00 p.m. 1. APPROVAL OF MINUTES There were no Minutes to be approved by the Board at this time. 2. COUNTY ADMINISTRATOR'S COMMENTS 2.A. COUNTY ADMINISTRATOR'S REPORT • Mr. Stegmaier announced that in March 2012, Chesterfield County hosted "Prepare Before the Storm," which targeted home health care organizations in the county. He stated the seminar, put on by a combination of Human Services and Public Safety Departments, hosted 52 home health care professionals. Mr. Stegmaier was pleased to report that the Virginia Department of Emergency Management's Citizen Corp Program has awarded this program as "Most Outstanding Program" due to the innovative and collaborative team efforts of Human Services and Public Safety groups to reach out to home health care organizations. • Mr. Stegmaier announced that two new restaurants have received their Certificates of Occupancy and are slated to open in the next month off Midlothian Turnpike. He stated Panera Bread and Carena's Jamaican Grill are directly across the street from the new Kroger and provide two new dining opportunities for people in this area of Midlothian. 3. BOARD MEMBER REPORTS Mr. Gecker announced the Midlothian District will hold a community meeting regarding the Chesterfield County proposed FY2014 budget on March 21St at 7:00 p.m. at Midlothian Middle SCY1OO1 . Mr. Holland announced the Dale District held a community meeting regarding the Chesterfield County proposed FY2014 budget on March 19th at Meadowbrook High School. He expressed his appreciation to those citizens who attended the meeting. Mr. Elswick announced the Matoaca District held a community meeting regarding the Chesterfield County proposed FY2014 budget on March 18th at Cosby High School. He expressed his appreciation to the citizens and county staff who attended the meeting. Mr. Warren announced the Clover Hill District held a community meeting regarding the Chesterfield County proposed FY2014 budget on March 19th at Monacan High School. Ms. Jaeckle announced the Bermuda District held two community meetings regarding the Chesterfield County proposed FY2014 budget on March 18th and one on March 19th, all of which were meeting with Ms. Carrie Coyner. J J 13-143 03/20/13 4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION There were no Requests to Postpone Agenda Items and Additions, Deletions or Changes in the Order of Presentation. 5. RESOLUTIONS 5.A. RECOGNIZING MR. LEONARD E. WELLS, GENERAL SERVICES, FLEET MANAGEMENT DIVISION, UPON HIS RETIREMENT Mr. Key introduced Mr. Leonard E. Wells, who was present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, Mr. Leonard E. Wells was hired by Chesterfield County Pupil Transportation, on December 6, 1976, as a School Bus Attendant at the Walmsley Bus Shop; and WHEREAS, in 1978, Mr. Wells was promoted to a Class 1 Mechanic and transferred to the newly built Courthouse Bus Shop; and WHEREAS, in 1979, Mr. Wells obtained his Virginia State Inspectors License and was promoted to Senior School Bus Mechanic; and WHEREAS, in 1990, Mr. Wells was promoted, this time to School Bus Supervisor, Courthouse Bus Shop; and WHEREAS, in 1999, Mr. Wells was recognized for no sick leave taken over a five-year period; and WHEREAS, in 1999, Mr. Wells graduated from Chesterfield County's Total Quality Improvement University; and WHEREAS, Mr. Wells ensured safety and quality of services wherever he was needed; and WHEREAS, in his present role, as supervisor of the Walmsley School Bus Shop, Mr. Wells personally greets customers and ensures their vehicle maintenance needs are met; and WHEREAS, Mr. Wells manages school bus inspections, preventive maintenance, scheduled services, maintenance and repair for the county's 613 school buses; and WHEREAS, Mr. Wells accomplishes these challenging tasks by establishing priorities for work, assigning work to technicians and assisting technicians with difficult repair and diagnostic problems; and WHEREAS, Mr. Wells is responsible for technician technical training, maintaining records and occupational safety; and WHEREAS, Mr. Wells was the first member of the bus maintenance team to receive the Certificate of Completion Award from Sure Lok for Wheelchair Tie-down and Occupant Systems; and 13-144 03/20/13 WHEREAS, Mr. Wells was instrumental in conducting the first Refuse Truck Safety Rodeo to support safety and teamwork; and WHEREAS, Mr. Wells is a technically-qualified, highly- competent supervisor, dedicated to providing world-class, consistently excellent customer service to Chesterfield County government and Chesterfield County Public Schools, as well as to the public; and WHEREAS, Mr. Wells' service has been exemplified by knowledge, leadership and a "can do" attitude; and WHEREAS, regardless of his role, Mr. Wells maintained high expectations for professionalism, quality and productivity ensuring that morale and customer satisfaction were always the primary goals. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 20th day of March 2013, publicly recognizes the outstanding contributions of Mr. Leonard E. Wells, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Wells, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. Ms. Jaeckle presented the executed resolution to Mr. Wells and commended him on his many years of loyal and dedicated service. Mr. Stegmaier presented Mr. Wells with an acrylic. statue and county watch and expressed appreciation for his outstanding service to the county. Mr. Wells, accompanied by his family, expressed his appreciation to the Board for the recognition. 6. WORK SESSIONS 6.A. PROPOSED FY2014 BUDGET AND RECOMMENDED CHANGES TO THE PROPOSED CAPITAL IMPROVEMENT PROGRAM 6.A.1. COMMONWEALTH'S ATTORNEY Mr. Davenport stated the last few years the county has been through tough economic times. He further stated the best financial decisions are made during the hard times, which are focused on the core functions of the county. He commended Mr. Stegmaier, Dr. Bailey, Mr. Carmody and especially Ms. Angela Quinn for diligently working with the Commonwealth's Attorney's Office through the trying budget times. He expressed concerns relative to loss of personnel. Ms. Jaeckle expressed her appreciation to Mr. Davenport and his staff for their noteworthy accomplishments. J J J 13-145 03/20/13 6.A.2. MANAGEMENT SERVICES DIVISION Dr. Bailey stated her presentation would cover many facets of the Management Services Team, including the efficient support the departments provide and the direct impacts they have on the community. She further stated the division is responsible for the accurate accounting, management and financial reporting of all county funds. She stated many functions are consolidated with schools, utilities and county, a very efficient approach that other localities are still working to achieve. She stated Management Services' full-time employees have decreased by a net of 55 positions since 2008, including transfers into the division, a net decrease of 8 percent. She noted 9 of those position reductions are proposed for FY2014 for all funds, and will be reassigned to critical county needs, including new police officers, a project manager for the regional public safety radio projects, and additional staff in Environmental Engineering to address the new federal storm water regulations. She briefly highlighted the diverse services the division provides, the ongoing community impacts, the current and proposed efficiency and productivity enhancements, and some new revenues and cost avoidance projected for FY2014 for the Management Services division. She stated for the entire division, the total general fund proposed budget for FY2014 is $52.3 million. She further stated the proposed budget has been developed to maintain current services and augment operational effectiveness, while still providing shared support to the county, utilities and schools. She stated general fund positions are proposed to decrease in FY2014 by 7 positions as a result of some of the efficiencies produced by General Services. She reviewed future challenges moving forward which include enterprise- wide regulatory compliance; rising maintenance costs; contract increases; and affiliated entity support. In closing, she expressed appreciation to the dedicated employees, citizens serving on boards and commissions, and the Board of Supervisors. In response to Mr. Elswick's questions, Dr. Bailey stated school observations look at a number of aspects, which include food and nutrition services, custodial operations, ground maintenance and equipment inspections. In regards to take-home vehicles, Dr. Bailey stated the vehicles are managed by individual departments. In regards to an increased budget compared to last fiscal year, Dr. Bailey stated benefits, existing software maintenance contracts and mandatory regulation requirements are the main contributing factors to the increase. In response to Ms. Jaeckle's question regarding waste and resource recovery efficiency, Dr. Bailey stated the goal of the convenience centers in the General Services Environmental Division is to eventually become revenue neutral. Mr. warren expressed his appreciation to Dr. Bailey for her informative and thorough presentation. Mr. Holland commended Dr. Bailey on presentation. He stressed the importance campaign along the Chippenham corridor. He forward to hearing about improvements relate process. He also recognized the departmental the audience. 13-146 an outstanding of the litter stated he looks .ve to the voting staff members in 03/20/13 6.A.3. PROPOSED CHANGES TO THE CAPITAL IMPROVEMENT PROGRAM Mr. Carmody highlighted changes to the Capital Improvement Program and the multi-year outlook, which included the proposed FY2014-2018 CIP revision; long-range revenue and expenditure forecast; referendum background; and staff recommendations. In regards to the revised school CIP component, he stated the amended proposal stretches the implementation window for the School Board plan. He further stated the revised school revitalization plan adjusts the window to seven years (versus five years); it would be better to align the plan with timeframes in the Comprehensive Plan; all introduced projects would remain in plan; and the revised plan still requires additional revenue. In regards to operating budget impacts of the revised, seven-year $304 million plan, he stated the analysis requires new resources roughly equal to $6.2 million annually; those funds are sufficient to service debt associated with the seven-year $304 million plan, via banking dollars in early years of plan; and $6.2 million is only sufficient to fully finance the slate of projects, not the next identified tier in the Comprehensive Plan. He noted the county is projecting measured growth moving forward as economic fundamentals normalize. He stated historically, home price changes are closely linked to inflation levels, and the county's future real estate revenue outlook is tethered to inflation with limited real growth. He further stated the current budget outlook is challenging and future efforts to repeat current service levels will be difficult. He noted embedded projections only account for basic adjustments such as increases in existing contracts (+2.5 percent per year), health care (+8 percent), salaries (+1 percent), and debt service. In regards to federal/state requirements, he stated the total five-year gap with mandates is estimated at $138.5 million, which includes base operating gaps from the prior snapshot. He noted mandate totals include the Chesapeake Bay Total Maximum Daily Load (TMDL) and the local share of teacher Virginia Retirement System (VRS) contributions. He stated there are still priorities to be addressed with no identified resources for further progress on longstanding, community projects, such as the Route 288/Courthouse fire station; funding for the revenue sharing program; restoration of library hours and the material budget; public safety career development; additional patrol officers; restoration of police operating dollars; and a reduction in pupil-teacher ratio. He further stated funding for the school plan and general fund gaps could be partially offset via a local meals tax. He noted a meals tax referendum would be coupled with a bond referendum detailing school projects and public safety needs. In closing, he highlighted various recommendations, including adoption of the revised seven-year, $304 million revitalization plan; selection of a target date and begin public dialogue regarding the meals tax referendum and bond referendum; and initiation of another full inventory of county programs and services. In response to Mr. Elswick's question relative to tier 2 upgrades to schools and other facilities, Mr. Carmody stated $6.2 million is insufficient to undertake an initiative beyond the scale of the seven-year $304 million plan. In response to Mr. Stegmaier's question regarding debt reduction, Mr. Carmody stated the 2004 referendum first showed up as a debt service expense in 2005, which contributed to an upward movement. He further stated school projects were completed from the 2004 referendum. He stated the $6.2 million is only sufficient to fully finance the proposed $304 million slate of projects, not the next identified tier. J J 13-147 03/20/13 Mr. Elswick recommended to Mr. Stegmaier and Mr. Carmody that staff begin to evaluate county programs and services. In response to Mr. Elswick's comments, Mr. Carmody suggested adopting the FY2014 budget, and then using that plan as a base for determining costs associated with certain programs and services in order to complete a service evaluation inventory. Mr. Holland commended Mr. Carmody on an excellent presentation and stated he categorically supports all the recommendations. He stressed the importance of moving exponentially towards a target date in order to begin creating public dialogue relative to the meals tax referendum. He stated the county should continue to look at programs and services and the costs associated with them. He stated the county is positioned on a journey towards excellence. Mr. Warren stated he has received inquiries from concerned citizens relative to the 2004 bond referendum. In response to Mr. Warren's question, Mr. Carmody stated the total amount of bonds from the 2004 referendum that have not been sold is approximately $26 million, associated largely with library facility projects. He further stated projects that have not yet been constructed under the bond referendum include the Harrowgate Fire Station, Reams-Gordon Library, Robious Road Library, the Chesterfield Arts Center and a Route 288 fire station. He stated he could provide the exact detail of all projects at a later time. Mr. Gecker expressed his appreciation to Mr. Carmody for the very thorough presentation. He stated it is time to bring all schools up to the same standards as each of the other schools, with no real operational impact. He further stated a meals tax would benefit only for revenue on the capital side. He stated he does not feel the tax is the most equitable way to fund the school division capital facilities; however it is still an option. He further stated the Board has done a reasonable job maintaining, through minor service level reductions, organizational changes and resisting the temptation to add projects that have an impact on the operational costs to the county. He noted some projects that have not yet been completed due to the associated substantial operational impact. He stated the Board took a conservative approach to cut once deeply, and should continue to trim non- core government services before a meals tax is implemented. He further stated there has not been an inclination by the Board to increase revenue or hold revenue neutral. Mr. Carmody stated he is prepared to work with the Board going forward to address concerns and needs. In response to Ms. Jaeckle's question, Mr. Carmody stated the equivalent real estate revenue would be roughly $3 million per one cent. In response to Ms. Jaeckle's question relative to advertising a referendum on a meals tax, Mr. Mincks stated generally the tax is stated in the referendum question as an amount up to 4 percent. He noted the Board can decide at a later time to increase or decrease the percentage in the ordinance. 13-148 03/20/13 In regards to the 2004 bond referendum, Ms. Jaeckle stated there is a responsibility to revitalize and maintain certain facilities that do not add any operational expenses. She further stated there should not be plans to move forward on the construction of a new library until there are ways to fund the ones the county currently operates. She expressed her appreciation to Mr. Carmody and staff for their continued hard work. Mr. Holland expressed concerns relative to unemployment rates in the region. He stressed the importance of reaping the benefits that the county has invested in sports tourism. 7. DEFERRED ITEMS There were no Deferred Items at this time. 8. NEW BUSINESS 8.A. CONSENT ITEMS 8.A.1. ADOPTION OF RESOLUTIONS 8.A.l.a. RECOGNIZING APRIL 14-20, 2013, AS "NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK" IN CHESTERFIELD COUNTY On motion of Mr. Elswick, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, the Chesterfield County Emergency Communications Center became its own department in 1992 with the expectation it would provide call taking and dispatch services to other public safety agencies within Chesterfield County; and WHEREAS, emergency communications officers daily serve the public in countless ways without regard for recognition received for services rendered; and WHEREAS, emergency communications officers are more than a calm and reassuring voice, but are knowledgeable and highly trained individuals who work closely with other police, fire, medical, animal control and sheriff personnel in the management of vital government communications and other services that affect the health and safety of our citizens; and WHEREAS, the work of these "first responders" is invaluable in emergency situations, and our citizens' health, safety, and well-being are often dependent on the commitment and devotion of emergency communications officers and their ability to render potentially lifesaving pre-arrival instructions; and WHEREAS, emergency communications officers of the Chesterfield Emergency Communications Center work with all public safety partners, both internal and regional, to enhance the response of key personnel to incidents of personal and natural disasters; and WHEREAS their leadership and participation in training and other activities increase not only their knowledge, but the public knowledge of the enhanced emergency system housed within Chesterfield County; and WHEREAS, each emergency communications officer serves as J J J 13-149 03/20/13 a vital link between public safety and other public safety organizations; and WHEREAS, each emergency communications officer has exhibited compassion, understanding and professionalism in the performance of their duties during the past year. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the week of April 14- 20, 2013, as "National Public Safety Telecommunications Week" in Chesterfield County, in honor of the men and women whose diligence, compassion and professionalism keep our county and citizens safe. Ayes: Jaeckle, Elswick, Warren, Holland and Decker. Nays: None. 8.A.l.b. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT 8.A.1.b.1. DEPUTY SONJA W. PETERSON, SHERIFF'S OFFICE On motion of Mr. Elswick, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Ms. Sonya W. Peterson was hired on August 16, 1993, as a deputy with the Chesterfield County Sheriff's Office, serving in the Correctional Services Section; and WHEREAS, Deputy Peterson transferred to the Courts Services Section in March 2001, where she served until her retirement; and WHEREAS, Deputy Peterson utilized her knowledge, skills and abilities to ensure a safe environment for courts proceedings; and WHEREAS, in November 2008, Deputy Peterson met all the requirements to earn the status of Deputy First Class; and WHEREAS, Deputy Peterson received several letters of appreciation and department commendations for her dedication and service to the employees and citizens of Chesterfield County; and WHEREAS, in January 2008, Deputy Peterson met all criteria to receive the department's Good Conduct Award; and WHEREAS, Deputy Peterson was known for her professional demeanor, high level of motivation and commitment to excellence; and WHEREAS, Deputy Peterson symbolized the spirit of the Sheriff's Office through her commitment to providing quality service; and WHEREAS, Deputy Peterson will be missed by her many friends and co-workers within the Sheriff's Office family. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Deputy Sonya W. Peterson, expresses the appreciation of all residents for her service to Chesterfield County and extends appreciation for her dedicated service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. Ayes: Jaeckle, Elswick, Warren, Holland and Decker. Nays: None. 13-150 03/20/13 8.A.1.b.2. MS. MARY MALLORY, SOCIAL SERVICES DEPARTMENT On motion of Mr. Elswick, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Ms. Mary Mallory began her career with the Chesterfield-Colonial Heights Department of Social Services in 1992 in a position entitled "Homemaker," which was later changed to "Parent Educator" to reflect her focus; and WHEREAS, in her role as Parent Educator, Ms. Mallory provided thorough parenting skills assessments and has been a dedicated advocate for children and families, challenging parents to provide consistency and change their own behaviors in the best interests of their children; and WHEREAS, Ms. Mallory's knowledge of parenting and child development, her ability to engage resistant families, and her writing skills are valued among her peers; and WHEREAS, Ms. Mallory collaborated with her colleagues in Child Protective Services to provide prevention services to families at high risk of abuse, neglect or out of home placement; and WHEREAS, Ms. Mallory developed and implemented "Parents and Children Together," a parenting curriculum to educate parents along with their children, and she regularly provided parenting information for all customers and staff in public areas in the Social Services building; and WHEREAS, Ms. Mallory created a strengths-based assessment tool with another staff member to use with adults, facilitated a Women's Awareness Group, and conducted court- ordered home studies to inform those making placement decisions; and WHEREAS, Ms. Mallory provided valuable leadership on the Chesterfield Interagency Council, the Healthy Families Coalition and also on the Families First Editorial Board, preparing a newsletter for new parents; and WHEREAS, Ms. Mallory has voluntarily oriented new workers in her team to the department and has been instrumental in the development of a weekly newsletter within her unit, and worked to increase staff morale. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Ms. Mary Mallory, expresses the appreciation of all residents for her service to the county, and extends congratulations upon her retirement, as well as best wishes for a long and happy retirement. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. J J J 13-151 03/20/13 8.A.2. AUTHORIZE THE RECEIPT AND APPROPRIATION OF THE 2010 URBAN AREA SECURITY INITIATIVE GRANT FUNDS FROM THE DEPARTMENT OF HOMELAND SECURITY TO MANAGE A REGIONAL PROJECT FOR THE CENTRAL VIRGINIA ALL-HAZARDS INCIDENT MANAGEMENT TEAM On motion of Mr. Elswick, seconded by Mr. Holland, the Board authorized the Fire and EMS Department to receive and appropriate $191,515 in 2010 Urban Area Security Initiative (UASI) grant funds from the Department of Homeland Security for communications and deployment equipment and training expenses associated with the management of the Central Virginia All-Hazards Incident Management Team (IMT). Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 8.A.3. REQUEST FROM NVR, INCORPORATED FOR PERMISSION FOR AN EXISTING FENCE TO ENCROACH WITHIN AN EIGHT-FOOT EASEMENT ACROSS LOT 31, MEADOWBROOK FARM, SECTION I On motion of Mr. Elswick, seconded by Mr. Holland, the Board granted NVR, Inc. permission for an existing fence to encroach within an 8' easement across Lot 31, Meadowbrook Farm, Section I, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 8.A.4. ACCEPTANCE OF PARCELS OF LAND 8.A.4.a. ADJACENT TO ARBOR SPRING DRIVE FROM THE HEALTH CENTER COMMISSION FOR THE COUNTY OF CHESTERFIELD On motion of Mr. Elswick, seconded by Mr. Holland, the Board accepted the conveyance of a parcel of land containing 0.103 acres adjacent to Arbor Spring Drive from the Health Center Commission for the County of Chesterfield, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 8.A.4.b. FOR THE EXTENSION OF BEGONIA DRIVE FROM 6801 WOOLRIDGE ROAD-MOSELEY LP On motion of Mr. Elswick, seconded by Mr. Holland, the Board accepted the conveyance of two parcels of land containing a total of 0.602 acres for the extension of Begonia Drive from 6801 Woolridge Road-Moseley LP, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 13-152 03/20/13 8.A.6. REQUEST TO QUITCLAIM A PORTION OF A SIXTEEN-FOOT WATER EASEMENT ACROSS PROPERTY OF ADKT, LLC On motion of Mr. Elswick, seconded by Mr. Holland, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' water easement across property of ADKT, LLC. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 8.A.7. TRANSFER OF DISTRICT IMPROVEMENT FUNDS FROM THE BERMUDA DISTRICT IMPROVEMENT FUND TO THE PARKS AND RECREATION DEPARTMENT TO DEFRAY THE COSTS ASSOCIATED WITH PRINTING AND DISTRIBUTION OF BROCHURES REGARDING THE HISTORY OF THE FALLING CREEK IRONWORKS SITE On motion of Mr. Elswick, seconded by Mr. Holland, the Board transferred $300 from the Bermuda District Improvement Fund to the Parks and Recreation Department to defray the costs associated with printing and distribution of brochures regarding the history of the Falling Creek Ironworks site. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 8.A.8. SET DATE FOR PUBLIC HEARING TO CONSIDER AUTHORIZING THE ISSUANCE AND SALE OF GENERAL OBLIGATION SCHOOL BONDS TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY On motion of Mr. Elswick, seconded by Mr. Holland, the Board set April 10, 2013, as the date for a public hearing for the Board to consider authorizing the issuance and sale of general obligation school bonds to the Virginia Public School Authority (VPSA) in an aggregate principal amount of not to exceed $22,000,000 for the purpose of providing project funds in the amount of $20,927,000 (the "proceeds requested") for School capital projects. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. The following item was removed from the Consent Agenda for Board discussion: 8.A.5. APPROVAL OF SEWER CONTRACT FOR WESTOVER FARMS SANITARY SEWER EXTENSION In response to Mr. Warren's question, Mr. Covington stated the extension of the sewer line is to an existing community. He further stated the reason the agenda item is before the Board is for approval of the offsite county cost for the sewer extension. He stated in accordance with the county ordinance, the developer is responsible for 50 percent of the offsite improvements. In response to Ms. Jaeckle's question, Mr. Covington stated some of the offsite improvements are benefiting properties other than the development being served. J J 13-153 03/20/13 In response to Mr. Warren's question, Mr. Covington stated the developer will extend the sewer line through properties that can take advantage of the sewer. It was generally agreed to consider the approval of the sewer contract for Westover Farms Sanitary Sewer Extension at the evening session. 9. REPORTS 9.A. REPORT ON DEVELOPER WATER AND SEWER CONTRACTS 9.B. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS AND LEASE PURCHASES On motion of Mr. Elswick, seconded by Mr. Holland, the Board accepted the following reports: a Report on Developer water and Sewer Contracts; and a Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds and Lease Purchases. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 10. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Ms. Kipra Kniermann referenced the Skinquarter Landfill zoning request and expressed concerns relative to the county's notification process for zoning requests. Mr. Bill Woodfin requested an audit of the Skinquarter Landfill permit to verify that the current owner is in compliance with conditions of zoning. 11. DINNER On motion of Mr. Holland, seconded by Mr. Warren, the Board recessed to Room 502 for dinner. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. Reconvening: 12. INVOCATION Mr. Don Kappel, Director of Public Affairs, gave the invocation. 13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Mr. Richard Billingsley, License Inspector, led the Pledge of Allegiance. 13-154 03/20/13 14. RESOLUTIONS There were no Resolutions at this time. 15. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. The following item was removed from the Consent Agenda for Board discussion and moved to the evening agenda: 8.A.5. APPROVAL OF SEWER CONTRACT FOR WESTOVER FARMS SANITARY SEWER EXTENSION Mr. Covington stated Westover Farms trailer park currently is served by a small privately owned wastewater plant that is experiencing failures. He further stated the sewer extension will serve the existing Westover Farms trailer park. On motion of Ms. Jaeckle, seconded by Mr. Decker, the Board approved a sewer contract for Westover Farms Sanitary Sewer Extension, Contract Number 11-0063 and authorized the County Administrator to execute any necessary documents. Ayes: Jaeckle, Elswick, Warren, Holland and Decker. Nays: None. 16. PUBLIC HEARINGS Ms. Jaeckle stated this date and time has been scheduled for the Board to hold public hearings on the following budget related items: 1) proposed changes to the Utilities fees ordinance; 2) proposed tax rates for 2013; 3) the proposed 2014 Community Development Block Grant and HOME Annual Plan; 4) the proposed FY2014-FY2018 Capital Improvement Program or "CIP"; 5) the proposed changes to the Tax Relief for the Elderly and Disabled ordinance; and 6) the proposed FY2014 Biennial Financial Plan commonly referred to as the "Budget." She further stated the purpose of these public hearings is to allow each county resident the opportunity to comment on these items. She explained how the two-minute time limit works. She stated the Board will not be making decisions on the FY2014 budget items tonight. Mr. Carmody presented summaries of the proposed fee changes for Utilities; proposed 2013 tax rates; the FY2014 proposed Community Development Block Grant Program and the HOME Investment Partnership Annual Plan; the FY2014-FY2018 Capital Improvement Plan; the Tax Relief for the Elderly and Disabled ordinance; and the proposed FY2014 budget. Ms. Jaeckle expressed appreciation to those citizens in attendance this evening. J J J 13-155 03/20/13 16.A. TO CONSIDER PROPOSED AMENDMENTS TO THE COUNTY CODE RELATING TO DEPARTMENT OF UTILITIES FEE CHANGES Mr. Carmody stated this date and time has been advertised for the Board to consider proposed amendments to the County Code relating to Department of Utilities fee changes. Ms. Jaeckle called for public comment. Mr. Ralph Carter, a Bermuda District resident, expressed concerns relative to personal/consumer taxes and fees. There being no one else to address the proposed amendments, the public hearing was closed. (It is noted the ordinance amendment will be considered at the regularly scheduled Board meeting on April 10, 2013.) 16.B. TO CONSIDER PROPOSED 2013 TAX RATES Mr. Carmody stated this date and time has been advertised for the Board to consider proposed 2013 tax rates. Ms. Jaeckle called for public comment. Mr. Fred Demey, a Matoaca District resident, strongly urged the Board to decrease the tax rate by 2 cents to compensate for assessment inflation. Mr. Frank Cardella, President of the Chesterfield Education Association, urged the Board to consider the opinions of county residents before advertising the tax rate, thus narrowing the range of options to consider for discussion in public meetings. There being no one else to address the issue, the public hearing was closed. (It is noted the ordinance amendment will be considered at the regularly scheduled Board meeting on April 10, 2013. 16.C. TO CONSIDER THE FY2014 PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND THE HOME INVESTMENT PARTNERSHIP ANNUAL PLAN Mr. Carmody stated this date and time has been advertised for the Board to consider the FY2014 proposed Community Development Block Grant Program and the HOME Investment Partnership Annual Plan. Ms. Jaeckle called for public comment. Ms. Brenda Hicks, Director for the Center of Housing Education for Housing Opportunities Made Equal (HOME), urged the Board to consider funding for her organization to help citizens deal with foreclosure. Mr. T.K. Somanath, President and Chief Executive Officer of the Better Housing Coalition, requested funding for support services and housing for low- to moderate-income older adults. Mr. Jason Young, Executive Director for Community Futures Foundation, which operates the Mill House, stated the Mill House is an innovative community club house program for citizens who are survivors of brain injury. He expressed his appreciation to the Board for their support. 13-156 03/20/13 Mr. Tom Stumm, a brain injury survivor and resident of Chesterfield County, expressed appreciation for the opportunity to speak to the Board. He stated survivors of brain injury need support like the Mill House to assist with rehabilitation of motor skills and speech. He requested funding for the Mill House. Ms. Nancy Melton, representing the Richmond Metropolitan Habitat for Humanity, stated the organization provides major and minor exterior repairs for extremely low-to moderate- income homeowners in need. She expressed her appreciation for the Board's support. Mr. Mike Watts, Director of Real Estate Development at Pathways, stated the organization provides financial stability and independence. He expressed his appreciation for the Board's continued support. Mr. James Monroe, a Bermuda District resident, requested funding for the Section 3 Business Registry Pilot. He stated the pilot will both increase the visibility of Section 3 businesses and provide Section 3 residents with a tool to identify possible job opportunities. Ms. Brenda Hicks, Director for the Center of Housing Education for Housing Opportunities Made Equal (HOME), expressed appreciation for the Board's support and requested continuing support for the programs available to first-time homebuyers. There being no one else to address the issue, the public hearing was closed. (It is noted the CDBG Program and the HOME Annual Plan will be considered at the regularly scheduled Board meeting on April 10, 2013.) 16.D. TO CONSIDER THE PROPOSED FY2014-FY2018 PROPOSED CAPITAL IMPROVEMENT PROGRAM Mr. Carmody stated this date and time has been advertised for the Board to consider the proposed FY2014-FY2018 Capital Improvement Program. Ms. Jaeckle called for public comment. Ms. Melissa Thompson, President of the PTA at Reams Elementary School, urged the Board to authorize the construction of the Reams-Gordon Library. Mr. Bob Olsen, a Midlothian District resident, urged the Board to fulfill its commitments relative to completing the 2004 bond referendum before any other bond referendums are initiated. Mr. Jordan Sheehan, student at the Appomattox Regional Governor's School, urged the Board to authorize the completion of the Reams-Gordon Library. Ms. Jennifer Clemmons urged the Board to authorize the construction of the Reams-Gordon Library. She stated the library will be an asset to the community and asked the Board to fulfill its commitments to the citizens of Chesterfield County. J J 13-157 03/20/13 Mr. Kevin Page encouraged the Board to authorize the completion of the 2004 bond referendum projects. Mr. Dick Page expressed concerns relative to the uncompleted 2004 bond referendum projects and stated those bonds will satisfy a moral obligation to the citizens of Chesterfield County. There being no one else to address the issue, the public hearing was closed. (It is noted the FY2014-FY2018 Capital Improvement Program will be considered at the regularly scheduled Board meeting on April 10, 2013.) Ms. Jaeckle noted that some of the 2004 bond issue projects were delayed due to bad economic conditions. She stated the Board wants to move forward with items on the bond referendum when the revenue is available, but it is a challenge with the current budget. She stated the most current bond referendum would address the renovation of schools, which would not require any operating expenses. 16.F. TO CONSIDER PROPOSED AMENDMENTS TO THE COUNTY CODE RELATING TO TAX RELIEF FOR THE ELDERLY AND DISABLED PROGRAM Mr. Carmody stated this date and time has been advertised for the Board to consider proposed amendments to the County Code relating to tax relief for the Elderly and Disabled Program. Ms. Jaeckle called for public comment. Mr. Hans Weisstanner encouraged the Board not to make any changes to the tax relief criteria. He stated he currently lives on a fixed income and cannot afford any added costs. Ms. Elaine Quinby expressed concerns relative to the proposed changes relating to tax relief for the elderly and disabled. She urged the Board to maintain the current relief eligibilities. Ms. Barbara Keefe encouraged the Board to preserve the tax relief program. She stated she suffers from health-related issues and cannot afford any added costs. Mr. Tom Griffin encouraged the Board to maintain the tax relief program for the sake of elderly individuals who already struggle financially. Mr. Joe Stephenson stated the tax relief program has helped maintain a comfortable way of living for the elderly and disabled. He encouraged the Board to consider keeping the current program. There being no one else to address the issue, the public hearing was closed. (It is noted the proposed amendments will be considered at the regularly scheduled Board meeting on April 10, 2013.) Mr. Warren asked those in attendance to raise their hands if they were in agreement that the rates should not change, and the majority of the audience did so. 13-158 03/20/13 16.E. TO CONSIDER THE FY2014 PROPOSED BIENNIAL FINANCIAL PLAN Mr. Carmody stated this date and time has been advertised for the Board to consider the FY2014 proposed Biennial Financial Plan. Ms. Jaeckle called for public comment. Ms. Angie Waranis, coordinator for Resources for Independent Living, stated the organization provides support and learning opportunities to people with disabilities, their families and the community. Ms. Barbara Keefe, supporting Resources for Independent Living, provided details of what she gets out of Resources for Independent Living. She urged the Board to continue its support for the program. Dr. Ed Garrett, representing the Chesterfield /Colonial Heights Alliance for Social Ministry, urged the Board to continue its support. for CCHASM. Ms. Monica Hughes, Executive Director of the Lifelong Learning Institute, expressed her appreciation for the Board's continued support. She used chocolate candy to visually demonstrate the county's investment in LLI. Ms. Mary Lou Clinton-Bristol, a participate at the Lifelong Learning Institute, stated the organization allows individuals to prosper through friendship and fellowship. She expressed appreciation to the Board for its continued support and funding. Ms. Annebel Lewis, supporting the Lifelong Learning Institute, provided details of what her husband gets out of LLI as a member. She expressed appreciation for the Board's continued support for the Lifelong Learning Institute. Mr. Fred Demey, a Matoaca District resident, expressed concerns relative to personal property rights. He urged the Board to avoid tax increases. Mr. Chris Rains, representing the Chesterfield Senior Center, stated the center is a non-profit organization that offers health screenings, classes and social activities. He expressed concerns relative to inadequate space at the current location. He urged the Board to support funding for a larger facility. Ms. Gloria Easterling, supporting the Chesterfield Senior Center, provided details of what she gets out of the Senior Center as a member. She encouraged the Board to support funding of the organization. Mr. Ray Kiesel, supporting the Chesterfield Senior Center, encouraged the Board to support funding for a larger facility to accommodate senior activities. Ms. Harriett Scruggs, supporting The Read Center, stated the organization helps adults with low-level reading to develop basic reading and communication skills through classroom- based instruction and one-to-one tutoring so they can fulfill their goals and roles as citizens, workers, and family members. She expressed her appreciation for the Board's continued support. J J J 13-159 03/20/13 Ms. Kelley Brown, Executive Director of Daughters of Zelophehad, stated the organization recognizes the importance of providing quality programs that allow children and adolescents to develop the skills necessary for success. She requested the Board's support of the organization's funding request. Mr. Greg Beasley, President of the Professional Firefighters Association, urged the Board to invest in professional development opportunities for the county's firefighters to help bring salaries in line with surrounding localities. Ms. Rosemary Vieira, a parent of Chesterfield County students, expressed concerns relative to declining education and property values. She encouraged the Board to support the teachers of Chesterfield by funding education to the maximum. Mr. Lin Gao, Midlothian District resident and parent, urged the Board to fully invest in public education despite short- term economic hurdles. Mr. Curtis Hayes, a parent of a Chesterfield County student, urged the Board to fund each of the school division's specialty centers equally and fully despite the challenging economic times. He voiced his support of Mr. David Holley, band director at Thomas Dale High School and his position. Mr. Wayne Ozmore, a Bermuda District resident, expressed concerns relative to the possible transfer of Mr. David Holley, band director at Thomas Dale High School. He stated his transfer would weaken the school's specialty center. Ms. Lisa Everington, a Clover Hill District resident, expressed concerns relative to "wasteful" funding of county libraries and other county departments. Mr. Richard Peterson, a Chesterfield County teacher, urged the Board to support the teachers of Chesterfield by funding education to the maximum. Ms. Julie Ranson, a Bermuda District resident, urged the Board to consider the county's membership in the Virginia Association of Counties. She expressed concerns relative to the use of eminent domain. Ms. Sandra Dieta urged the Board to look for ways to opt out of federal mandates, including provisions to the Affordable Care Act. Ms. Jackie Whitmore, a Bermuda District resident, expressed concerns relative to federal mandates, mainly provisions to the new stormwater regulations. Mr. Tom Width, representing Swift Creek Mill Theatre, requested funding from the Board relative to lighting and sound equipment upgrades and general operating support. Mr. Paul Takagi, supporting the Lifelong Learning Institute, expressed appreciation to the Board for its continued support and funding . Mr. Ralph Carter, a Bermuda District resident, expressed concerns relative to unfunded state and federal mandates. 13-160 03/20/13 Mr. Freddy Boisseau, a Bermuda District resident, expressed concerns relative to unfunded mandates and the declining school system. Mr. Doug Scheibe, a Midlothian District resident and parent, encouraged the Board to fully invest in Chesterfield County schools. He expressed concerns relative to the county's public relations effort for potential additional revenues. Mr. Aateeb Khan, a student at the Maggie Walker Governor's School, expressed concerns relative to budget cuts to the Governor's School and teachers' compensation. Ms. Sharon Hayes, Bermuda District resident, urged the Board to fund each of the school division's specialty centers equally and fully, despite the challenging economic times. She voiced her support of Mr. David Holley, band director at Thomas Dale High School and his position. Mr. Matthew Miller, a student at Thomas Dale High School, expressed concerns relative to the elimination of elective classes at specialty centers and the possible decrease of students from programs. Ms. Lisa Harrah, President of the Thomas Dale High School Band Boosters, expressed concerns relative to the county's budget and the negative impact that Mr. David Holley's transfer would have on the Thomas Dale's Specialty Center for the Arts. Ms. Amy Harbert, President of Chesterfield County Council of PTAs, expressed her appreciation to the Board for its continued support of public education and its partnership with the School Board. She urged the Board to fully invest in Chesterfield County schools. Ms. Melissa Bullard urged the Board to fully invest in Chesterfield County public education. Mr. Eric Rhoades, Midlothian District resident and teacher, urged the Board to fully invest in Chesterfield County schools. Ms. Nancy Woolridge, Bermuda District resident, expressed concerns relative to federal mandates, including provisions of the Affordable Care Act and new stormwater regulations. She suggested using the "coordination" process to negotiate the county out of these mandates. Mr. Alan Brasili, a Bermuda District resident, urged the Board to consider hiring future school superintendents with an eye towards pay and performance, not just based on salaries of other localities. Ms. Jane Scheibe, a parent of two Chesterfield County students, urged the Board to maximize funding for all Chesterfield County public schools. She stated a growing tax base makes all county programs viable. Mr. Thomas Grinnan, a Midlothian District resident and parent, encouraged the Board to continue to support and fully invest in Chesterfield County schools. Ms. April Booth, Vice President of the Thomas Dale Band Boosters, urged the Board to fully fund Chesterfield County schools and each of the school division's specialty centers. She stated any personnel changes to the specialty center will greatly undermine the effectiveness of the performing arts program. J J J 13-161 03/20/13 Mr. Don Hall expressed concerns relative to the elimination of elective classes and the possible decrease of students from programs. He voiced his support of Mr. David Holley, band director at Thomas Dale High School and his position. Ms. Julie Fegler stated she is pleased with Chesterfield County school teachers and their dedication. She further stated Chesterfield County teachers should be compensated at a level that is comparable to those teachers in other localities. Mr. Frank Cardella, President of the Chesterfield Education Association, expressed concerns relative to the declining workforce of Chesterfield County schools and salaries of teachers. Ms. Tori Broadnax, accompanied by two students of Thomas Dale High School and Elizabeth Davis Middle School, urged the Board to fully fund each of the school division's specialty centers. Mr. Ray Amato, student at Thomas Dale High School, expressed concerns relative to the elimination of elective classes and the possible decrease of students from programs. There being no one else to address the issue, the public hearing was closed. (It is noted the FY2014 Biennial Financial Plan will be considered at the regularly scheduled Board meeting on April 10, 2013.) Ms. Jaeckle expressed her appreciation to the public for coming out and participating in this process. She stated input from tonight, the various community meetings that have been held, and other comments that may come forward will be helpful as the Board continues its hard work leading up to adopting the budget, planned for the afternoon session on April 10tH Mr. Holland expressed his appreciation to the public for attending the meeting and participating in the process. He stated he will take all comments and concerns into consideration. Mr. Elswick also expressed his appreciation to the citizens who attended the meeting. Mr. Warren stated it is important for local level officials to hear the citizens' concerns in order to make a change within the community. Mr. Gecker stated the Thomas Dale situation was presented not as an issue of funding, but as an issue of School Board policy with regard to how their dealing with the minimum number of students needed to sign up for an elective. He noted the Board of Supervisors is fully funding the School Board's request. He stated an internal policy decision is playing out within the school division. He further stated there is not a lot of support among Board members to consider raising revenue at this point. He stated he has been a long supporter of investing in the county's schools and stated the community needs to have a very serious dialogue about the quality of the school system in the county. He stated there is a divergence of opinion about where the county is headed. 13-162 03/20/13 Ms. Jaeckle stated the Thomas Dale issue is a direct result of the state mandating an elective financing course. She expressed concerns relative to the effects of an added elective course on the students. She stated the School Board ultimately makes the final decision relative to the band director's position at Thomas Dale. She stressed the importance of flexibility regarding mandates. 17 . MATTERS FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED There were no requests to address the Board at this time. 18. ADJOURNMENT On motion of Mr. Gecker, seconded by Mr. Holland, the Board adjourned at 10:06 p.m. until April 10, 2013 at 3:00 p.m. Ayes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. James ~J. ~: "Stegm~ier ~ount~dministrator a Dorot y A. aeckle Chairman J J J 13-163 03/20/13