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2013-04-24 PacketCHESTERFIELD COUNTY ~~ f -L~~ BOARD OF SUPERVISORS Page 1 of'1 ~ ~ . --; ~ AGENDA ~`~~' ~~~ Meeting Date: April 24, 2013 ~ ~ Item Number: 2.A. Subiect: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Title: Assistant County Administrator Attachments: ^ Yes ^ No # ®®~~~~'~ County Administrator's Top 40's List I. Critical Projects/Activities 1. ARWA Reservoir Project 2. Community Risk Analysis/Emergency Service Coverage 3. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 4. GRTC Service -Funding for FY14 in County Administrator's budget 5. Irrigation Policies/Demand Management for Water Use 6. Jefferson Davis Streetscape Project - (next phase) - in process 7. Meals Tax/Bond Referendum Process 8. Private Sewer Treatment Facility 9. Recycling Committee Recommendations 10. Sports Quest/River City Sportsplex 11. Total Maximum Daily Load (TMDL) Presentation to Board 12. Utilities Policies and Managed Growth II. Ongoing Projects/Activities 1. 2013 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers -Presentation going to Board of Supervisors - Apri124, 2013 7. Chesterfield Avenue Enhancements Future Phases -Phase II started 3/2012 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 10. Efficiency Studies -Countywide 11. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department 12. FinanciaUBudget Issues 13. Five Story/Three Story Building Renovations 14. Fort Lee Expansion 15. High Speed RaiUEttrick Train Station 16. Joint Meetings of Board of Supervisors/School Board 17. Magnolia Green CDA 18. RMA -Legislation bill did not pass - 2013 19. RRPDC -Large Jurisdiction Committee 20. RRPDC -Transportation Strategies Work Group (work on hold) 21. Smith/Wagner Building 22. Sports Tourism Plan Implementation 23. UASI (Regional) Updated 4/15/2013 O~~(?~" County Administrator's Top 40's List III. Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 8/2008 3. Bow Hunting Restrictions - 2/24/2010 4. Business Climate Survey - 712008 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 9/2010 7. CBLAB Discussions -12/2009 8. Census 2010/Redistricting - 6/2011 9. Chesterfield Avenue Enhancements Phase 1 - 5/2011 10. Citizen GIS - S/2010 11. Citizen Satisfaction Survey -12/2008 12. Citizen Satisfaction Survey -12/2010 13. Comprehensive Plan Adoption -10/2012 14. COP5 Grants 15. DCR Erosion & Sediment Control Program - 3/11/11 16. Eastern Midlothian Re-development - Stonebridge (Phase 1) -Groundbreaking 10/25/11 - Streetscaping (Phase 1) -12/2011 17. Efficiency Studies -Fire Department and Fleet Management - 6/2008 18. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 19. Electronic Message Centers - 9/2011 20. Electronic Signs -1/2010 21. Board's Emergency Notification Process 22. Employee Health Benefits -Contract Rebid - 8/2011 23. FinancialBudget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 24. 457 Deferred Comp Plan (Approved) 25. Hydrilla Issue 26. Hosting of Hopewell Website 27. Impact Fees for Roads - 9/2008 28. In Focus Implementation - Phase I - 8/2008 29. In-Focus Implementation -Phase II (PayrolUHR) -12/2009 30. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 31. Jefferson Davis Streetscape Project - S/2010 32. Leadership Exchange Visits with City of Richmond 33. 2011 Legislative Program -adopted 11/30/2011 34. Low Impact Development Standards 35. Mass Grading Ordinance (canceled) 36. Meadowdale Library -11/2008 37. Meadowville Interchange -Ribbon Cutting 12/15/2011 38. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 39. Minor League Baseball (new team) - 2/2010 40. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 .l t 2 Updated 4/15/201~3~ ~ ~ ~ ~~ County Administrator's Top 40's List 41. Planning Fee Structure (General Increases) - 6/2009 42. Planning Fee Structure (Reductions for In-Home Businesses} -1/2009. 43. Planning Fees (Holiday for Commercial Projects) - 8/2009 44. Police Chase Policy (Regional) - S/2010 45. Postal Zip Codes -Changes approved 4/2011, LISPS date of implementation 6/2011 46. Potential Legislation -Impact Fees/Cash Proffers -1/2009 47. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 48. Property Maintenance -Rental Inspection Program 49. Public Safety Pay Plans Implemented (Phase I) - 9/2008 50. Redistricting 2011 Calendar/Process Report 51. Regional Workforce Investment Initiative 52. Results of Operations -11/19/2010 and 11/2011 53. Sign Ordinance 54. Southwest Corridor Water Line - Phase I - 7/2008 55. Sports Tourism Plan -1/2010 56. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 57. Streetlight Policy -12/1/10 58. Ukrops Kicker Complex -soccer fields -Opened 8/2009 59. Upper Swift Creek Plan (Adopted) - 6/2008 60. Upper Swift Creek Water Quality Ordinances 61. VDOT Subdivision Street Acceptance Requirements - 7/2009 62. VRS Benefits for New Employees - 7/2010 63. Walk Through Building Permit Process -10/2009 64. Water Issues/Restrictions 65. Website Redesign - 6/2009 66. Wind Energy Systems - 3/10/2010 67. Wireless Internet Access in County Facilities - 9/ZOOS 68. Watkins Centre 69. Woolridge Road Reservoir Crossing Project - S/2010 70. Ukrops Kicker Comples/GRAP Swimming Pool -Stratton Property -Pool opening March, 2012 ~_~ ~ f i ~~~~~~ 3 Updated 4/1 512 0 1 3 F- ;: { .. ~_~, 1~ ~,-" ~„ = ~ CHESTERFIELD COUNTY '~,~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA S~ ~ ~~, -- Meeting Date: April 24, 2013 Item Number: 5.A. Subject: Resolution Recognizing Chesterfield County Employees Who Have Served in the United States Military County Administrator's Comments: County Administrator: on Ms. Jaeckle requests that the Board of Supervisors adopt the attached resolution recognizing those Chesterfield County employees who have served in the U.S. military for their service as Armed Forces Day is celebrated in May 2013. Summary of Information: Many Chesterfield County employees have served in the U.S. military's active forces or reserves, and some continue to serve in the various reserve components today. This resolution recognizes the important patriotic contributions made by these employees to the security of the nation and expresses gratitude for that service. Armed Forces Day will be observed nationally on May 18, 2013, making this an appropriate time for this recognition. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No ~# ~®~~,~ RECOGNIZING CHESTERFIELD COUNTY EMPLOYEES FOR THEIR MILITARY SERVICE WHEREAS, the United States military provides the global security that enables citizens of the United States of America to enjoy life, liberty and the pursuit of happiness as outlined in the Declaration of Independence; and WHEREAS, throughout our nation's history, men and women serving in the active and reserve components of our armed forces have pledged to protect and defend the Constitution of the United States of America against all enemies, foreign and domestic; and WHEREAS, oftentimes, military service is hazardous and takes the service member far from the comforts of home and family; and WHEREAS, in today's all-volunteer military, men and women who serve all have volunteered for the unique hardships and hazards of military life; and WHEREAS, Chesterfield County employees have served, and in some cases, still are serving, in all branches of the U.S. military active or reserve forces; and WHEREAS, in recognition of the service and sacrifices of those who serve in the U. S . military, the first Armed Forces Day was celebrated on May 20, 1950, and has been observed annually since then; and WHEREAS, this year, Armed Forces Day will be observed on Saturday, May 18; and WHEREAS, it is appropriate to recognize the selfless and patriotic service of all Chesterfield County employees who have served, or who currently are serving, in the active or reserve components of the Army, Marines, Navy, Air Force and Coast Guard. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of April 2013, publicly recognizes the important contributions to national security of the Chesterfield County employees who have served in the United States military, and on behalf of all residents of Chesterfield County, expresses gratitude for their service. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to representatives of each of the armed forces; that this resolution be prominently displayed through the end of May 2013 in the county's Main Administration Building; and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 3'f IA`I ~,r, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 24, 2013 Item Number: S.B. Subject: Resolution Recognizing Mr. William C. Earp, Principal Labor Crew Chief, Environmental Engineering Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. William C. Earp will retire on May 1, 2013, after 30 years of dedicated service to Chesterfield County. Preparers Mr. Scott B. Smedley Title: Director of Environmental Engineering Attachments: ^ yes ~ No ~4~~~~ RECOGNIZING MR. WILLIAM C. EARP UPON HIS RETIREMENT WHEREAS, Mr. William C. "Bill" Earp will retire on May 1, 2013, after providing thirty years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mr. Earp began his service with Chesterfield County in the Department of Environmental Engineering, Drainage Division, as a heavy equipment operator on March 28, 1983; and. WHEREAS, Mr. Earp was promoted to principal labor crew chief on July 1, 1987; and WHEREAS, Mr. Earp was selected as the Environmental Engineering Department Employee of the Year in 1996; and WHEREAS, Mr. Earp assisted with developing the staff and equipment levels needed to establish the BMP Maintenance Division in Environmental Engineering in 2000; and WHEREAS, Mr. Earp spent the past thirty years tirelessly maintaining the stormwater infrastructure for the citizens of Chesterfield County; and WHEREAS, Mr. Earp and his crew worked diligently repairing infrastructure damaged by flooding from tropical storms Fran, Isabel, Gaston and Irene; and WHEREAS, Mr. Earp has worked tirelessly to respond during emergency situations including snow storms, ice storms, tornados and other severe weather events, always reporting to work despite the hazardous conditions, to ensure that county roads were cleared for emergency vehicles; and WHEREAS, Mr. Earp participated in several large capital improvement projects to improve the county's drainage infrastructure; and WHEREAS, in recognition of his dedication and exceptional job performance, Mr. Earp has received numerous letters of appreciation from county citizens for his excellent customer service; and WHEREAS, Mr. Earp always performed his duties and responsibilities in a professional manner and placed the welfare and safety of citizens and fellow county employees above his own personal comfort and will be missed by his fellow coworkers and customers. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of April 2013, publicly recognizes Mr. William C. "Bill" Earp and extends appreciation for his thirty years of dedicated service to the county, congratulations upon his retirement and best wishes for a long, healthy and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Earp and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. o~t~~~ ~, . ~~- °`~ CHESTERFIELD COUNTY +~. __ ~'~ BOARD OF SUPERVISORS Page 1 of 1 S``- AGENDA Meeting Date: April 24, 2013 Item Number: 5.C. Subject: Resolution Recognizing May 2013 as "Older Americans Month" in Chesterfield County County Administrator's Comments: County Administrator: Board Adoption of the attached resolution. Summary of Information: Older Americans Month is observed in Chesterfield County, the Commonwealth of Virginia and the nation in May to show our appreciation for the older adults in our community. The Older Americans Month theme for this year - Unleash the Power of Agel - emphasizes the important role of older adults. Older Americans Month celebrations will acknowledge the value that older adults continue to bring to our communities by making an effort to applaud recent achievements of local elders and inviting them to share the activities they do to unleash the power of age. In celebration of Older Americans Month, the Board is asked to recognize the students from local elementary schools who are the winners of the Older American's Month Student Essay Contest, sponsored by the Office of the Senior Advocate. Preparers Debbie Leidheiser Title: Chesterfield County Senior Advocate Attachments: ^ Yes ~ No # ®~~~~ RECOGNIZING MAY 2013 AS "OLDER AMERICANS MONTH" IN CHESTERFIELD COUNTY WHEREAS, Chesterfield County is a community that includes a growing population of citizens age 60 and older; and WHEREAS, the U.S. Administration on Aging has designated May as a time to recognize older Americans and the theme for this year's Older Americans Month, "Unleash the Power of Age," which highlights the importance of older adults sharing their experience, wisdom, knowledge and understanding with other generations; and WHEREAS, Chesterfield County and the Office of the Senior Advocate are committed to valuing all individuals and recognizing their ongoing life achievements; and WHEREAS, the older adults in Chesterfield County play an important role by continuing to contribute experience, knowledge, wisdom, and accomplishments; and WHEREAS, our older adults are active community members involved in volunteering, mentorship, arts and culture, and civic engagement; and WHEREAS, recognizing the successes of community elders encourages their ongoing participation and further accomplishments; and WHEREAS, many organizations and Chesterfield County departments provide services and programs to help older residents in Chesterfield County lead active, fulfilling and independent lives and to remain in their homes. WHEREAS, Senior Connections, The Capital Area Agency on Aging and the United Way of Greater Richmond and Petersburg are leading Age Wave Plan efforts to benefit all ages and communities in Planning District 15, and Chesterfield County has formed an Age Wave committee; and WHEREAS, Chesterfield TRIAD declares May 1, as Senior Day in Chesterfield County; and WHEREAS, the Senior Advocate's office sponsored an essay contest for fourth and fifth grade Chesterfield County students to acknowledge positive older adult role models, celebrate intergenerational relationships and demonstrate good writing skills, and Ashley Nuckols is being recognized as the grand prize winner of the contest in which she acknowledged her Granny as her inspiration; and WHEREAS, the following students are being recognized as the school winners in the contest: Natalie Berry, A. M. Davis Elementary School; Grace Ferree, Bettie Weaver Elementary School; Afton Elisabeth Mueller, Bon Air Elementary School; Jonathan Golden, Clover Hill Elementary School; Ethen Roberts, Curtis Elementary School; Nyla Jones, Ecoff Elementary ®~~~:.~ School; Alexa Rose, Elizabeth Scott Elementary School; Kendall Schenck, Evergreen Elementary School; Talyah Rawls, Greenfield Elementary School; Talaiyah Dickerson, Jacob's Road Elementary School; Christopher Chavez, Robious Elementary School. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of April 2013, publicly recognizes May 2013 as "Older Americans Month" and urges every citizen to take time this month to recognize older adults and the people who serve and support them as powerful and vital citizens who greatly contribute to the community. ,~ CHESTERFIELD COUNTY _ y~ BOARD OF SUPERVISORS Page 1 of 1 ~9 AGENDA Meeting Date: April 24, 2013 Item Number: 6.A. Subject: Work Session on Infrastructure Financing/Proffers County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to hold a work session and hear the results of the Citizen Infrastructure Financing/Proffers Team recommendations. Summary of Information: The Infrastructure Financing/Proffers Team was established by the County Administrator earlier this year. The team has held several meetings and analyzed large amounts of information. The team has completed its work and is ready to make recommendation(s) to the Board of Supervisors on the future of cash proffers in Chesterfield County. The primary recommendation supported by three of five members is to reduce the maximum cash proffer amount for new residential zoning to $11,873 for single family housing and $8,302 for One/Two Bedroom Apartments and Condos. The recommendation of the other two members was to identify an alternate revenue source and eliminate cash proffers with no retroactive application and continue the policy of growth paying for itself using existing County tools to impose site-specific cash and non-cash conditions. Preparers Louis G. Lassiter Title: Assistant County Administrator Attachments: ^ Yes ~ No # ~~~~~~ 4/15/2013 ", m~-. `s ~ x ~f r ~` ~' ~; . r ~' ~. ~N.~~ ~ ,` s ~, ~' ~ ~ ~ ~~ ~.. ~i Y ' r ~ a:: .. ~~ ~ ~ ~ ^i~` ~~~ x ,,`gi~p pp rcL ~ 1 ,t'E P T~ ~~~~ _~, ~ ~~. ~~'~ ~~ ~~ r ;Iw .:;. ~_` 1 4/15/2013 r - r+ ~ f ` t a t.. ~~ ~ ' a _ _ -~I ~"t R ~'" `~ ~; irs • ~~,, R i 3 T :~zS'~ ~ ., lsd ,~ ~r''J~Fr~ 4 ~~,~.ar ~ ~~ k - '~! JJdi 7y CF ~,~ ~~ ~ - ~~ i ~ ~ I _ F C J. F. F,1i<' t f 4~ ~ '- f 'Rl ~» ~ nl {2l { r ' ~ 1 Y F I , ~, p 4 J ~~ve ~ers~ ° ;, ~ ~~ Terri Mfr ~r ~~I ray i d ~~~- illA~ fin ,~~:;;~~ ~:4; :,moo _.. 9 4 .~ `~~ 2 4/15/2013 are 1, ~R ~- 5 p ~ r. i ~ v yr v+7 tj ,`_~v r 4 ~. . .~ 1 j S~ "~ f S' S i ~. Y l , ~ ffi> i 7 _ I 1 ~ ~ 1 ,l T.1 dl ~ y 1 l y ~4S i I J ~ { ~ ~` ~ ~ f ~v .~ l - ~~ 1 b f ? k j l ~ y ~~'0.J'~.i 1 tl tll I~ IOd19 !j r®ffer~ t~ date X00.1 ralol6~~n c~l8~ct~d Schools $26,113,900 $1,587,300 '° apprapr~ated Roads 25,855,200 4,212,000 Libraries 2,325,400 385,000 ~,, 6®t created ~ ~ 6th ~a pr~ffr Fire 2,749,900 140,700 k_= ' "`~' stations ~^ 11,~~~ IC~t S ~gth p~9d Parks 5,566,700 196,000 ~~` c~~h prc~ff~rS ,4pprax. 1$,000 lots of _~ inv~ntor~+ z®r~ed /® ,, pr~ffer~ ~s 6 3 roar , ~. ~,~. February 4/15/2013 $10,400 ice' "~j r~ $5.000 ' r4,~ $- 0y ~~" 03 ~b ~~ 0~ ~~ 6j~ ~~ O~ Off' OR' O~ Off` O~ OHO O^ p~ O~ y~ y,' y`t' y3 ~ ~ ~ ~ Approved Maximum -Difference between Maximum and Nat Cost _ ~ a'' ~ ~ _ s i ~ ~ r F ~r r i 1 ~ r ^t ~L ` 7 c (1 t,- S tl 1 y ". '. _ l~ a I y~ F l _ _ .r r. - - - 7. "I ~ ~ Cash Proffer-Eligible Cash pr®ff~rs have Projects in FY14-FY18 CIP funds 5 r~~Ct, ~ ~~ 10% j 2 includlra a ..~- ~ { ~ ~CUte ~0 and 60 ~~'~~ ` 21% idenin~s fylidl~thian IViiddle ,~°~ ~ ~Ch~acrl ~.~~~. ° 88l° ChCSter Library Lake Chesdon Park ~bebt .Other ~ C~urthause Fire "+ -~ Cash proffers General Fund tatw~n ._ e 8 4 4/15/2013 9~ ~'~t ~ ~ ~ ~ t` i I t ~ i s~ '~~ ~ '. t I3 ~ f n a ~ r s y it t "'k b~ ,; t r i a~1eNt~ a' ~r t 3 ~ J } tl ~ ~ 1 ~Y I~iA 2 Ci: 'r .,5 l ~ :1, ,. Areas Zoned Agricultural & Phased Suburban Currently Vacant Thar Are Residential Area .- ~ Recommended for Residential Use -~- 6,145 a ~ 72,000 units ~ 23,800 acres s' 95,000 units ~r R :1 °'1 L' F `~~ ~ ~ ~~ ~ ~ -~ V~~ `~ ~7,~0o acre: _ ~ ~~ 77,000 units 78,700 cr 9,300 ua~Ys ~ '~°~ Rural ResideMiallAgricuNuralRrea nearaexw den:hies as:ed Residential/Agricultural Area upoa rroa derignafion 10 5 4/15/2013 t en exi~i site a rejections there ~ ' ' 1~ 4/15/2013 ,~ - - ~. 5 '< i 4 -n_`, e - f ~ ~ , S~ YL ~ ~ ~ t `ri ~ ;~ t `~ .'~,., r ' " Keep cash proffer program in some f®rm deep program completely intact --~ • Reduce cash proffer Freeze cash proffer at a certain amaunt develop differential cash proffers based on housing type, ~,r ,_ locational criteria, locational criteria keyed to adequacy of infrastructure, etc. Accept reduced cash proffers in exchange for quality improvements ~ `y:^1 Eliminate cash proffers In whole or in part for future zoning cases °''~A For previously approved zoning oases Replaoe with locational criteria keyed to adequacy of infrastructure , °I'he 0ommittee discussed that the identification of a l t >_. ~ i rep acemen revenue source was a key component 13 Keep current policy for developers a~ pay their , fair share of capital facilities casts t® serve their -` development but ar>lend it: used on the new oomprehensive plan , Reoent general Assembly legislation for inoreased road f ~,r funding ~haraoteristios of certain housing types Establish ~.~.,~7 as the hoard Y~. approved ~;:;;.. maximum for all new residential rezoning Reduce the roads portion from 10,1~~ to ~3,0~® =:';~: ° Road cash proffer based on Plan's 2055 (42 year) road build out rather than the 15 to 2t7 years used by other capitaP facilities Road construction is the State's responsibility Substantial new state funding approved for road construction 1~,9~~ - ~7,0~3=~11,~3 provides a more reasonable ~' amount - below Powhatan, Goochland and Prince Gearge cash proffers 1a "~ `~., ~ 4/15/2013 Amend oiicy to make 1~., ~ ermane:_t maximum am®unt, adjusted annually for inflation. ,~ Board has held maximum ~a,~6 for four years Long term, predictable for developers to plan future ,,; projects ~R__, educe the school portion for one- and t®- e r®orn apartments and coed®~ from X7,142 to $ e~~p71 ~~~o~ ~.^._ II:.~'': `.~ ~'~~ X012 staff research calculated these have half the school ~£ children than other housing types .: iv8aximum would decrease to $,?02 for above multi-family units All other aspects of the current policy should remain in effect 'u 15 Identify funding sources to replace cash proffer revenue and Elirr~inate cash proffers No retroactive application of nevi cash proffer -~ policy ~;r permanence of a cash proffer amount unrealistic Continuing the policy of growth paying for itself ~ using existing County tools to impose site-specific . cash and non cash conditions Consider i pacts of differential proffers upon goal of a ulically understood and trusted system 16 4/15/2013 ther shins are rvie an , enix this resentatinm ~"- t ne liey at the a yard uervisrs tin ;~ ; .~~;~ -~ ~, ~s~~ ~~~ '~, n i ~8 ~~~ 9 stalled psiien spars ~F the itee ajri a pte ree rnenai an APPENDIX ~,~~t~~~ I~~~nrnr~~rad~tln~s I°~~ ~ 1~~~s~n~~I~ A~is~~a~~t I~ I~ Cis ~~°nI'~~~° S~st~rn The majority of the Cash Proffer Committee recommends the following three changes based on the premise that residential developers should pay their fair share of the cost of building new or expanded capital facilities to serve their development, the need for which would not exist in the absence of it. County taxpayers pay the remaining share of public facility cost as well as personnel and on-going operating expenses for the new or expanded facilities. The amendmentsto the cash proffer policy are recommended to accommodate: • The new comprehensive plan public facilities chapter, • Recent changes in state funding for road construction and maintenance, and • Characteristics of certain housing types It should be noted that theCash Proffer Committee majority intends for these recommendations to be applied to all new residential zoning cases and that all other aspects of the county's current cash proffer policy remain in effect and unchanged. The retroactive application of any policy changes to past rezoning cases should be based on a ruling by the CountyAttorney. 1.Reduce the FY13 Adopted $18,966 Cash Proffer to Establish a New $11,873 Cash Proffer In the new comprehensive plan, the Transportation Dept. projected future road improvements assuming that water/sewer will be extended to the entire County. Road needs are projected for 42 years, to 2055, producing a $3.4 billion road cash proffer construction cost. Schools, fire stations, parks, libraries projections are for up to 20 years. A 15-20 year projection time period, not 40+ years, should be used. In addition, the General Assembly has substantially increased the state FY 2016-19 transportation funding for state highways, providing additional funding for County projected road construction. To reflect this, the adopted FY13 $10,133 road portion of the $18,966 cash proffer is reduced by 70% or $7,093, resulting in a $3,040 road portion. $18,966 - $7,093 = $I 1,873. This amount is: • Below Powhatan, Goochland, and Prince GeorgeCounty's cash proffer. • 50% lower than the staff's FY2013 Policy calculation of $23,747. • Represents about a 40% reduction in the adopted $18,966 amount. Offers a more reasonable amount while not affecting schools, parks, libraries, fire stations. 2.Making the Latest Cash Proffer Amount Permanent: Only Increase for Inflation The Board of Supervisors has held the cash proffer maximum amount to $18,966 for the past four years. The Board could make this decision permanent. The cash proffer policy could be amended to establish the recommended $11,873 as the on-going maximum amount, to be only adjusted annually to account for inflation. This will provide the development community with a long term, predictable amount on which to plan their residential projects, 3. Reduce the School Cash Proffer for One/Two Bedroom Apartments/Condos to $8,302 Last year, at the Board's request for a rezoning case(12SN0134 Ironbridge Corner LC)the Budget Dept. worked with School Board staff to calculate that one or two bedroom Apartments/Condos average half the number of school children as three bedroom apartments. Based on this decision, the $7,142 school portion of the FY13 Board adopted cash proffer could be reduced by half to $3,571, lowering the $11,873 cash proffer to $8,302 for one/two bedroom apartments/condos. Paul Grasewicz Michael Jackson William Woodfin, Jr. 1 fi:>u, ~, , Mr. Anderson's Dissenting Opinion of the Committee Recommendation The recommendation does not improve on the current system of accounting for and collecting revenues for capital improvements. Below are specific objections to the merits of the recommendation of the Committee. "Permanence" of the Cash Proffer Amount Unrealistic The recommendation calls for the new amount ($11,873 for single family and $8,302 for multiple-family) to be permanently applied, allowing changes only for inflation. It is impractical to expect future boards to adhere to this restriction, and there is no way to legally bind this amount as it is a "voluntary" amount. Not Understandable by the Public Assuming that the annual calculations are continued for evaluating costs of public services by new housing, and assuming that the numbers hold steady or increase over the years from their current calculated amount of $28,567 per lot, the public will not be able to make sense as to why the County is accepting only $11,873 or $8,302 for new units. The calculations will either cease to have meaning, or will provide a political challenge to elected officials, with the public rightly asking why they are ignoring the gap of revenue that is suggested to be needed. The result will likely create a future increase in cash proffers to satisfy public demands. Continuation of Cash Proffers Protects Developers with Assumed Mitigation The implication of establishing a cash proffer amount is that the developer who pays them is deemed to satisfy their impact on public facilities. By tethering the amount to the old calculation method (schools, roads, parks, libraries, and EMS) a developer would have much higher legal standing if asked to contribute anything (land, cash, construction, or otherwise) toward offsetting the real impacts of their project. Alreadv Zoned Properties Will Have More Leal Standing to Reduce By changing the proffer amount downward, already zoned properties that were zoned with higher proffers will have greater standing in asking for the commensurate reduction to the new amount than if proffers were eliminated altogether. If proffers were eliminated, then the cases, both prospective and retroactive, would be required to satisfy the requirement of mitigating their public service impacts, either through construction or other in-kind contributions. As the recommendation stands, there is little room for the BOS to ask for any of these contributions of retroactive cases, but will have pressure (potentially legal, certainly political) to reduce the proffers already in place that are part of this recommendation. Small Residential Zonings Are Encouraged By continuing with lower cash proffers, as the recommendation does, small residential cases (200 lots or less) are incentivized, since their real impacts are limited to a payment of a cash proffer instead of a negotiated capital improvement tied to actual level of service. Historically, these smaller cases are the ones that create the higher burden on services since they are rarely mixed-use (with commercial use) and are typically larger lot subdivisions, increasing the infrastructure cost per capita. ®~~~~.~ Ms. Beirne's Dissenting Opinion of the Committee Recommendation Thanks to the County Administrator for creating the Citizen Committee for the Study of Proffers. It was a unique opportunity to evaluate an important County policy unencumbered by fear of political backlash or unpleasant headlines. Unfortunately, we failed in that regard and the recommendation offered from our Committee by a 3-2 vote is incomplete in several areas. While I congratulate our Committee's majority for winning this battle, I believe they lost the war of meaningful public policymaking. Fortunately the Board will have ample time to consider the intended and unintended consequences of changes to our proffer system. In my opinion, this recommendation demonstrates a woefully inadequate understanding of state law and the local zoning process in Chesterfield. NO RECOMMENDATION about LOST REVENUE This recommendation fails to acknowledge funding lost from reducing the current cash proffer, and to offer suggestions about whether and how to replace that revenue. It reduces the transportation portion of the cash proffer by 37%, and cuts the schools portion for one type of housing in half. As described below, during our deliberations most Committee members expressed no desire to leave gaps in an already-stretched-thin County budget. Certainly all Supervisors indicated that a new cash proffer policy should be revenue neutral. Unfortunately our recommendation is silent with regard to lost revenues, and leaves the County without our thoughts on whether and how to fill any funding holes. NO RECOMMENDATION on RETROACTIVE APPLICATION Second, our recommendation makes no mention of our intentions regarding the retroactive application of a new proffer policy. All Committee members seemed satisfied with advice from County staff that there is nothing we can or should do to prevent developers from initiating zoning actions to beg reconsideration of a prior cash proffer imposed upon them. However, a recommendation from this Committee on whether we support reducing past proffer amounts in this situation would strengthen the position of zoning officials and the Board when these cases are initiated. In fact, our Committee did spend considerable time learning from County staff, debating this issue, and reached consensus that we were not supportive of the retroactive application of proffer changes. The silence on this topic in our recommendation is unfortunate, as this seemed to be an area of broad agreement within our Committee, and leaves the County without the benefit of our guidance on this subject. NO COMPREHENSIVE RECOMMENDATION ON DIFFERENTIAL PROFFERS Differential proffers were among the policy recommendations that staff offered for our consideration. However, we did not vote upon or agree in concept about the pros and cons of differentiating among and between proffers going forward. In my personal opinion, differential proffers of any kind do not meet our Committee goals of being "clearly understood by the public and ...a trusted model to follow" or providing a "fair and equitable system to address ~~®~~~ infrastructure needs." However, our recommendation includes a differential proffer supporting school funding for one- and two-bedroom apartments and condos. The basis for this decision is a School Board estimate that such units have fewer children. Nothing the County staff provided to us supports this conclusion. Therefore, not only did our final recommendation not offer a general recommendation about the efficacy of differential proffers, it proposed one completely without grounds for support. NO ACKNOWLEDGEMENT of LEGAL LIMITATIONS on GOVERNING BODIES Finally, despite our recommendation, the Board cannot "make permanent" any cash proffer amount. This portion of our recommendation is naive at best and unlawful at worst. As you know, it is settled law and precedent that one.elected body at any level of governance cannot bind the actions of future elected bodies, particularly in the category of taxes and fees. I'm embarrassed that our recommendation includes such a meaningless component. Finally, I am disappointed our Committee didn't offer the Board a more meaningful and comprehensive recommendation, as we seemed to be in agreement on some basic philosophies, namely that growth should pay for itself, and that no one wants to exempt developers from zoning conditions that mitigate the impacts of their development on infrastructure in Chesterfield. There are also the undisputed facts of a new comprehensive plan that promotes infill development, flat student populations, reduced growth rates County-wide, and a new state transportation plan with potential to increase local transportation dollars. Further, nothing I learned in this process suggested to me that the County is lacking other tools necessary to impose site-specific cash and non-cash conditions upon rezonings, independent of a cash proffer policy. Cash proffers served a valuable function during a time of unmanageable growth in Chesterfield County, but for the reasons noted here, in my opinion, "voluntary" cash proffers have outlived their usefulness. I remain supportive of the draft policy position our Committee adopted by a vote of 4-1 on March 21. Specifically, we recommended that the County "ID revenue source(s) to replace C.P. revenue & eliminate C.P." Ancillary issues of phased elimination, retroactivity and reassessment were to be firmed up at our last meeting on 3/28. However, at that last meeting what now constitutes our recommendation was presented by a member. I oppose that recommendation and support the two components of our collective position that were clear on March 21: 1) eliminate the current cash proffer system and 2) replace lost revenue from another source. I hope the Board can discern something useful from this preliminary recommendation with which to proceed. Terri Cofer Beirne ®~~~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 __ y~, AGENDA _1T49As Meeting Date: Aprii 24, 2013 Item Number: 7.A. Subject: Deferred Item - Adoption of the FY2014-FY2018 Capital Improvement Program County Administrator's Comments: County Administrator: Consider deferred item for adoption of the FY2014-FY2018 Capital Improvement Program with Board approved revisions. Summary of Information: This item was deferred from the Board's April 10, 2013 meeting. The County Charter requires that the Capital Improvement Program (CIP) be adopted by May 1st. Staff recommends that the Capital Improvement Program be adopted at this meeting. Staff recommends the following changes be incorporated into the proposed FY2014 - FY2018 CIP: 1. Shift satellite fleet facility to the last year of the CIP ($950,000 in FY2018). 2. Reduce the FY2014 transfer to the CIP by $150,000 for Henricus Historical Park. 3. Restore Robious Library funding in the amount of $12.5 million beginning in FY2015. Planned funding consists of $10.1 million in debt financing and $2.4 million in pay as you go funding. 4. Reallocate sources of funding totaling $5.9 million between the Courthouse/Route 288 Fire Station and the Radio System project. 5. Extend the $304 million in school bond funded projects over a seven year period. Preparers Allan M. Carmody Attachments: ^ des Title: Director, Budget and Management ^ No # 04~~~ ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Inclusive of staff recommended changes, revised FY2014 - FY2018 CIP totals are as follows: Schools $261,398,200, County $210,348,000, Utilities $279,384,000. Attached are County and School CIP summaries which reflect the above changes, as well as the Utilities CIP for your consideration. ®~®~~"~ }~ OJJ i-~ ~1 GJ 0 is f4 .-~y .~ V 1"1 N e~-1 N ~aa L' C. 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Adoption of a Resolution Appropriating Funds for Fiscal Year FY2014 County Administrator's Comments: County Administrator: Adopt the attached appropriations resolution with Board of Supervisors revisions for fiscal year 2014. Summary of Information: The County Charter requires adoption of an appropriations resolution to authorize the expenditure of funds for fiscal year 2014. This item was deferred from the April 10, 2013 agenda. The resolution reflects the percentage relief amount (62 percent) for qualifying personal property tax relief that the Board acted on at the April 10th meeting. The attached appropriations resolution details and authorizes the expenditure of funds for FY2014 consistent with the proposed biennial plan. It also will reflect any changes approved by the Board at the April 10th Board meeting and/or the final budget work session on April 24th, including the reallocation of positions and resources within the Administration of Justice appropriation category, and the transfer of a position and the associated expenses to the Sheriff's department (from Administration of Justice to Public Safety). As has been the case in years past, the appropriations resolution will allow for three periodic disbursements to the school division of up to $3 million each. The disbursements are based on the availability of funds and the resolution defines the disbursement intervals. This practice allows for flexibility to adjust the School appropriation should the need arise due to a downturn in revenues or some other unplanned event. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No #~~~~~ FY2014 APPROPRIATIONS RESOL UTION A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2014 FOR THE OPERATING BUDGETS AND THE CAPITAL IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield: That for the fiscal yeaz beginning on the first day of July 2013 and ending on the thirtieth day of June 2014, the following sections shall be adopted: Sec. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues to operate and provide a capital improvement program for the county. It is the intent of the Boazd of Supervisors that general property taxes levied on January 1, 2013, and due December 5, 2013, be appropriated for FY2014. FY2014 Proposed General Fund Estimated Revenue: Local Sources: General Property Taxes $360,270,100 Other Local Taxes 104,913,900 Licenses, Permits, & Fees 4,239,400 Fines, Forfeitures & Uses of Money & Property 2,664,100 Service Charges 31,611,200 Miscellaneous and Recovered Costs 13,039,400 Other Agencies: State and Federal 141,572,400 Other Financing Sources: Use of Restricted, Committed, or Assigned Fund Balance 22,353,600 Transfer from County Grants Fund 1,251,300 Transfer from Mental Health, Support Services 120,000 Transfer from Fleet Management 12,900 Transfer from Water Operating Fund 593,000 Transfer from Wastewater Operating Fund 2,200 Unassigned Fund Balance 7/1/2013 53,495,000 Total Revenues $736,138,500 Appropriations: General Govermnent $49,016,300 Administration of Justice 8,766,500 Public Safety 158,524,000 Public Works 16,979,700 Health & Welfare 67,418,000 Parks, Recreation, Cultural 18,431,500 Community Development 17,400,500 Debt Service 22,612,900 Operating Transfers 320,294,600 Assignments 2,194,500 Unassigned Fund Balance, 6/30/2014 54,500,000 Total General Fund: $736,138,500 *Plus encumbrances carried forwazd in all funds in an amount not to exceed $15 million, which will be reappropriated into the fiscal yeaz beginning July 1 2013 S "S t' S" . ( ee ec ion ) ~~~~~~ FY2014 APPROPRIATIONS RES'OL UTION Comprehensive Services Fund Estimated Revenue: Reimbursement, Colonial Heights $273,000 State Aid, Comprehensive Services 3,807,400 Transfer from Social Services 445,200 Transfer from Schools 921,100 Transfer from General Fund 1,229,200 Use of Unrestricted Net Assets 731,800 Total Revenues and Funding Sources $7,407,700 Appropriations: Operating Expenses $7,407,700 Total Appropriations $7,407,700 School Operating Fund Estimated Revenue: Local Sources $22,154,539 State 223,634,603 Federal 33,034,048 Transfer from School Operating 652,800 Transfer from School Food Service 1,000,000 Use of Reserve 1,676,210 Transfer from General Fund: State Sales Tax 58,084,600 Local Taxes 227,995,700 Prior Year Revenue 6,419,500 Grounds Maintenance 1,844,400 Total General Fund 294,344,200 Use of Assigned Fund Balance 1,000,000 Total Revenues and Funding Sources $577,496,400 Appropriations: Instruction $3 86,033,687 Administration, Attendance & Health 20,889,034 Pupil Transportation 29,618,695 Operations & Maintenance 56,601,647 Technology 14,272,964 Debt Service 43,360,000 Food Service 23,652,763 Grounds Maintenance 1,844,400 Transfer and Assignment for School Capital Projects 1,223,210 Total Appropriations $577,496,400 Schools -Appomattox Regional Governor's School Fund Estimated Revenue: Local Sources $2,604,981 State 1,045,019 Total Revenues and Funding Sources $3,650,000 Appropriations Education $3,650,000 Total Appropriations $3,650,000 Countv Grants Fund Estimated Revenue: Other Governments 11,060,000 Transfer from General Fund 1,247,900 Use of Restricted, Committed, or Assigned Fund Balance 24,400 Total Revenues and Funding Sources $12,332,300 ®Q~~~~D FY2014 APPROPRIATIONS RESOLUTION Appropriations: Adult Drug Court $646,600 Clerk of the Circuit Court Technology Trust Fund 201,100 Community Corrections Services Domestic Violence Victim Advocate (V-STOP) 59,900 Community Development Block Grant 1,777,400 Community Services Board Part C 1,476,300 Domestic Violence Prosecutor 105,100 Families First 519,400 Fire & EMS Revenue Recovery 5,782,300 Juvenile Drug Court Grant 307,500 Police Grants Domestic Violence Coordinator 50,300 USDA Juvenile Detention Grant 75,000 Victim/Witness Assistance 487,000 Virginia Juvenile Community Crime Act (VJCCCA) 844,400 Total Appropriations $12,332,300 County CIP Fund Estimated Revenue: Transfer from General Fund $14,809,000 General Obligation Bonds 2,506,700 Lease/Purchase Proceeds 1,285,000 Developer Contributions 2,839,800 Transfer from Cash Proffers 677,800 Grants 10,150,000 Other/Interest Earnings 130,000 Total Revenues $32,398,300 Appropriations: County Capital Projects 29,558,500 Transfer to Capital Projects from Cash Proffers 677,800 Transfer to School Capital Projects Funds 2,162,000 Total County CIP Funds $32,398,300 Schools CIP Fund Estimated Revenue: Bond Proceeds 42,600,000 Transfer from Cash Proffer Fund 2,162,000 State Technology Funds 1,800,000 Transfer from School Food Service 1,223,200 Total Revenue and Transfers $47,785,200 Appropriations: School Capital Projects 47,785,200 Total Appropriations $47,785,200 *An additional $6,484,000 in school project savings is already appropriated in the school capital project fund that will be reallocated for new projects. Fleet Management and Radio Shoa Estimated Revenue: Fleet Management Charges $20,210,000 Radio Shop Charges 2,089,100 Total Revenue and Funding Sources $22,299,100 ~~~~~~ FY2014 APPROPRIATIONS .RESOLUTION Appropriations: Fleet Management Operations $20,210,000 Radio Shop Operations 2,089,100 Total Appropriations $22,299,100 Capital Projects Management Fund Estimated Revenue: Reimbursement for Services 775 000 Total Revenue $775,000 Appropriations: Construction Management Operations 775 000 Total Appropriations $775,000 Risk Management Fund Estimated Revenue: Operating Revenues $7,711,300 Use of Unrestricted Net Assets 7,912,900 Total Revenue $15,624,200 Appropriations: Risk Management Operations $7,661,300 Use of Unrestricted Net Assets 7,962,900 Total Appropriations $15,624,200 Airport Fund Estimated Revenue: Operating Revenue $666,800 Transfer from General Fund 36,500 Total Revenue $703,300 Appropriations: Airport Operations $666,800 Airport Capital Improvements 36.500 ~ Total Appropriations $703,300 Utilities Funds Estimated Revenue: Service Charges $75,500,000 Capital Cost Recovery Charges 11,531,000 Hydrant/Fire Protection 589,600 Other Revenue 8,918,300 Use of Unrestricted Net Assets 4,439,900 Total Revenue $100,978,800 Appropriations: Operations $56,435,100 Debt Service 7,005,100 Transfer to Capital Projects Fund 36,949,000 Payment in Lieu of Taxes 589,600 Total Appropriations $100,978,800 Utilities Capital Proiect Funds Estimated Revenue: Transfer from Improvement/Replacement Fund $36,949,000 Total Revenue $36,949,000 Appropriations: Capital Projects $36.949,000 Total Appropriations $36,949,000 ®®~ FY2014 APPROPRIATIONS RESOLUTION Sec. 2 Appropriations in addition to those contained in the general appropriation resolution may be made by the Board only if there is available in the fund an unencumbered and unappropriated sum sufficient to meet such appropriations. Sec. 3 The County Administrator may, as provided herein, except as set forth in Sections 7, 12, 13, 14, 15, 16 and 18, authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to another within the same department or appropriation category. Unless otherwise provided below, the County Administrator may transfer up to $50,000 from the unencumbered appropriated balance and prior year end carry forward assignments from one appropriation category (including assigned fund balance) to another appropriation category. No more than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $50,000. Sec. 4 The County Administrator may increase appropriations for non-budgeted revenue that may occur during the fiscal year as follows: a) Insurance recoveries received for damage to any county property, including vehicles, for which County funds have been expended to make repairs. b) Refunds or reimbursements made to the county for which the county has expended funds directly related to that refund or reimbursement. c) Revenue not to exceed $50,000. Sec. 5 All outstanding encumbrances, both operating and capital, in all county funds up to $15 million, at June 30, 2013 shall be an amendment to the adopted budget and shall be reappropriated to the 2014 fiscal year to the same department and account for which they were assigned in the previous year subject, if applicable, to any public hearing requirements. At the close of the fiscal year, all unassigned appropriations lapse for budget items other than: capital projects; general fund transfers for capital projects and grants; construction assignments for capital projects; assignments for county and school future capital projects; other use of restricted, committed, or assigned fund balances; District Improvement Funds; donations restricted to specific purposes; federal and state grants, PPTRA revenues; other revenue and program income; revenue recovery funds; Title IV-E funds; cash proffers; all tax revenues received for special assessment districts and interest earnings thereon; Fire and Emergency Medical Services apparatus funding; Economic Development incentive funds; actual transient occupancy tax revenues received and budgeted expenditures in connection with the Richmond Convention Center; and refunds for off-site and oversized water and wastewater facilities. Any funds budgeted in a given fiscal year that are specifically budgeted to add to an assignment of fund balance shall be automatically authorized to be assigned during the year end audit process. Revenues received from health gain-sharing proceeds will become an automatic assignment during the year end audit process. All excess revenues and results of expenses in the telecommunications program is authorized to become an automatic assignment for future telephone system upgrades. Sec.6 Appropriations designated for capital projects will not lapse at the end of the fiscal year. The County Administrator may approve transfers between funds to enable the capital projects to be accounted for correctly. Upon completion of a capital project, staff is authorized to close out the project and transfer any remaining balances to the original funding source. The County Administrator may approve construction contract change orders up to an increase of $49,999 and approve all change orders for reductions to contracts. The Board of Supervisors must approve all change orders of $50,000 or more or when the aggregate of all changes to a contract exceeds 10% of the original contract amount or 20% if the original contract is for less than $500,000. Sec. 7 The County Administrator is authorized to approve transfers among Utilities funds and capital projects as long as funding sources are consistent and total net appropriation is not increased. Should the actual contract price for a project be less than the appropriation, the County Administrator may approve the transfer of excess funds back to the original funding source upon completion of the project. Sec. 8 Upon completion of a grant program, the County Administrator is authorized to close the grant and transfer balances back to the funding source. The County Administrator is authorized to reprogram Community Development Block Grant funds by closing program cost centers and transferring funding to newly approved programs based on adoption by the Board of Supervisors. ®~®~+ ~~ FY20I4 APPROPRIATIONS RESOL UTION Sec. 9 The County Administrator may reduce revenue and expenditure appropriations related to programs, functions, or departments funded all or in part by the Commonwealth of Virginia and/or the federal government to the level approved by the responsible state or federal agency. Sec. 10 The Director of Accounting is authorized to make transfers to various funds for which there are transfers budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any existing bond resolutions that specify the manner in which transfers are to be made. Sec. 11 The Treasurer may advance monies to and from the various funds of the county to allow maximum cash flow efficiency. The advances must not violate county bond covenants or other legal restrictions that would prohibit such an advance. The Treasurer may also advance cash in support of employee benefit accounts. Sec. 12 The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified reasons for which the funds were established. In no case shall the expenditure exceed the available balance in the fund. Sec. 13 The County Administrator is authorized to transfer among appropriation categories and/or appropriate funds and assignments of fund balance in excess of $50,000 for supplemental retirement, Workers' Compensation, healthcare for retirees and other compensation-related costs, as well as for transfers to deparhnents to cover energy/fuel costs. Sec. 14 The County Administrator may appropriate revenues and increase expenditures in excess of $50,000 for funds received by the county from asset forfeitures for expenditures related to drug enforcement or other allowable expenditures. The balance of these funds shall not lapse but be carried forward into the next fiscal year. Sec. 15 The County Administrator may increase the general fund appropriation in the School Operating Fund contingent upon availability of funds and other circumstances, based on the following schedule: a) Increase general fund transfer/appropriation on December 15 by $3,000,000. b) Increase general fund transfer/appropriation on February 15 by $3,000,000. c) Increase general fund transfer/appropriation on May 5 by $3,000,000. Sec. 16 The County Administrator is authorized to reallocate funding sources for capital projects, arbitrage rebates/penalties, and debt service payments and to appropriate bond interest earnings to minimize arbitrage rebates/penalties, including the appropriation of transfers among funds to accomplish such reallocations. Budgets for specific capital projects will not be increased beyond the level authorized by Sections 3 and 4. The County Administrator is authorized to transfer cash proffers among capital projects to ensure spending in a timely manner as long as the capital improvement program net appropriation is not increased. Sec. 17 Salaries for Planning Commissioners will be increased equivalent to the merit increase county employees are eligible for. The effective date for pay increases, including the Planning Commission and the Board of Supervisors, may cross fiscal years. Sec. 18 The County Administrator is authorized to approve transfers among funds and capital projects as long as total net appropriation is not increased. Sec. 19 The Utilities Department rate stabilization assignment shall be maintained as per guidelines outlined below: a) The minimum annual contribution to the assignment will be 50% of the previous year's depreciation on fixed assets. b) The annual contribution to the assignment will continue until 100% of accumulated depreciation on the fixed assets is funded. If at the beginning of a fiscal year a reserve balance exceeds 100% of accumulated depreciation, a reduction in the annual contribution maybe considered. ~~®~~:~ FY2014 APPROPRIATIONS RESOLUTION c) Funds cannot be used from the rate stabilization assignment if the balance falls below 25% of that utility's fixed asset accumulated depreciation, other than for Utility internal borrowing purposes. d) The declazation of a fmancial emergency by the Director of Utilities and a corresponding four-fifths vote by the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is required to suspend Sec. 19a, Sec. 19b, and Sec. 19c. Sec. 20 Upon adoption of this resolution, the School Boazd and/or the School Superintendent may make expenditure and revenue changes within the school operating funds as follows: a) Transfers of $50,000 or less are subject to the approval of the Superintendent. b) Transfers of $50,001 to $499,999 require the approval of the Superintendent and the School Boazd. c) Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the Board of Supervisors. The School Boazd and/or the School Superintendent shall prepaze a budget status report reflecting changes to the approved school budget between appropriation categories, as amended, and the report shall be presented to the County Administrator quarterly. Sec. 21 In accordance with the requirements set forth in Section 58.1-3524(C)(2) and Section 58.1-3912(E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying vehicle situated within the County commencing Januazy 1, 2006, shall receive personal property tax relief in the following manner: a) Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; b) Personal use vehicles valued at $1,001 to $20,000 will be eligible for 62% tax relief; c) Personal use vehicles valued at $20,001 or more shall receive 62% tax relief on the first $20,000 of value; d) All other vehicles which do not meet the defmition of "qualifying" (business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. Pursuant to authority conferred in Item 503.D of the 2005 State Appropriations Act, the County Treasurer shall issue a supplemental personal property tax bill in the amount of 100 percent of tax due without regazd to any former entitlement to state PPTRA relief, plus applicable penalties and interest, to any taxpayer whose taxes with respect to a qualifying vehicle for tax year 2005 or any prior tax year remain unpaid on September 1, 2006, or such date as state funds for reimbursement of the state share of such bill have become unavailable, whichever occurs first. e) Penalty and interest with respect to bills issued pursuant to this section shall be computed on the entire amount of tax owed. Interest shall be computed at the rate provided in Section 9-51 of the county code from the original due date of the tax. Sec. 22 The County Administrator is authorized to reduce a department's current yeaz budget appropriation by a dollaz amount equal to the prior year's overspending inclusive of encumbrances carried forward. Sec. 23 The following change is relevant only to clarification in the supplemental retirement program documents and is effective immediately upon adoption. "Taxable Wage Base" means, with respect to any calendaz year, the contribution and benefit base in effect under Section 230 of the Social Security Act at the beginning of the calendar year. Notwithstanding the foregoing, for calendar years after 2012, the Taxable Wage Base shall be the prior yeaz's Taxable Wage Base increased by an adjustment factor equal to the smaller of five percent (5%) and a ratio, the numerator of which is the CPI-U determined for the month of September immediately preceding the current January 1 and the denominator of which is the CPI-U for the month of September preceding the previous January 1, with the ratio, so determined, reduced by 1.0. The term CPI-U shall mean the Consumer Price Index for Urban Workers, U.S. City average, All items (1982-84=100) as published by the Department of Labor, Bureau of Labor Statistics. ®~~~~~ ~"-~~ ~``~'' N~~~~ ~~. ~p CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meetina Date: Subject: ri I Page 1 of 2 Adoption of a Resolution Authorizing the County to Contract Debt General Obligation Bonds, and Requesting the Circuit Court to Election on the Question of Contracting Debt by Issuing General Bonds to Finance Public Improvements County Administrator's Comments: County Administrator: Board Action by Issuing Order an Obligation Staff requests the Board of Supervisors consider the adoption of a resolution authorizing the county to contract debt and issue general obligation bonds, and requesting the Circuit Court to order an election on the question of contracting debt by issuing general obligation bonds to finance public improvements. Summa of Information: The Proposed FY2014-2018 Capital Improvement Program includes School and Public Safety projects proposed for debt funding. Furthermore, school projects that have been recommended for funding over a 7 year period, FY2014 - FY2020, are proposed to be funded in part from $304,000,000 in bonds. The amount of proposed bond funding, by category, is listed below. Formal action by the School Board is required to request the Board of Supervisors to request the Circuit Court of the county to order an election on the question of authorizing the county to issue its general obligation bonds for public improvements. Preparers Allan M. Carmody Title: Director, Budget & Management Attachments: ^ Yes ^ No #~®®~~? CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA On April 23, 2013 the School Board is anticipated to consider a resolution that requests the Board of Supervisors to request the Circuit Court of the county to order an election on the question of authorizing the county to issue its general obligation bonds in the maximum amount of $304,000,000 for capital school improvement purposes. The Board of Supervisors is requested to consider the adoption and approval of the attached resolution, which requests the Circuit Court of the county to order an election authorizing the county to contract debt and issue general obligation bonds for various school and general government public improvements, in the maximum amount of $353,000,000 for the following purposes: • $304,000,000 for capital school improvement projects; • $49,000,000 for public safety improvement projects ~~~~~~ A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, DETERMINING THE ADVISABILITY FOR SUCH COUNTY TO CONTRACT DEBT AND ISSUE GENERAL OBLIGATION BONDS IN THE MAXIMUM AMOUNT OF THREE HUNDRED FIFTY-THREE MILLION DOLLARS ($353,000,000) FOR THE PURPOSE OF FINANCING THE COSTS OF PUBLIC IMPROVEMENT PROJECTS IN SUCH COUNTY, SUCH BONDS TO BE ISSUED IN THE MAXIMUM AMOUNT OF THREE HUNDRED FOUR MILLION DOLLARS ($304,000,000) FOR CAPITAL SCHOOL IMPROVEMENT PROJECTS AND IN THE MAXIMUM AMOUNT OF FORTY-NINE MILLION DOLLARS ($49,000,000) FOR PUBLIC SAFETY IMPROVEMENT PROJECTS, AND REQUESTING THE CIRCUIT COURT OF SUCH COUNTY TO ORDER AN ELECTION ON THE QUESTIONS OF AUTHORIZING SUCH COUNTY TO CONTRACT SUCH DEBT AND ISSUE SUCH GENERAL OBLIGATION BONDS WHEREAS, there has been presented to and filed with the official records of the Board of Supervisors (the "Board of Supervisors") of the County of Chesterfield, Virginia (the "County"), a certified copy of a resolution unanimously adopted by the School Board of the County at a regular meeting held on April 23, 2013, pursuant to Section 15.2-2640 of the Code of Virginia, 1950, requesting the Board of Supervisors to request the Circuit Court of the County to order an election on the question of authorizing the County to contract a debt and issue general obligation bonds of the County in a principal amount of not to exceed Three Hundred Four Million Dollars ($304,000,000) for the purpose of financing the cost of capital school improvement projects in the County; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. It is hereby determined that it is advisable for the County to contract debt and to issue general obligation bonds of the County in the maximum amount of Three Hundred Fifty-three Million Dollars ($353,000,000) under the provisions of Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the Public Finance Act of 1991), for the purpose of financing the costs of public improvement projects in the County, such bonds to evidence such debt to be issued in the maximum amounts and for the purposes set forth below: (a) general obligation bonds in the maximum amount of Three Hundred Four Million Dollars ($304,000,000) for capital school improvement projects, including acquisition of future school sites and such other capital school improvements as may be required by the actual educational needs in the County; and (b) general obligation bonds in the maximum amount of Forty-nine Million Dollars ($49,000,000) for public safety improvement projects in the County. 1253747.2 036750 RSIND 2. The full faith and credit of the County shall be pledged to the payment of the principal of and premium, if any, and interest on all of such bonds, and for so long as any of such bonds are outstanding and unpaid, the Board of Supervisors shall be authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the County are assessed, levied and collected, a tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest on such bonds to the extent other funds of the County are not lawfully available and appropriated for such purpose. 3. The Circuit Court of the County, or any judge thereof, is hereby requested to order an election to be held in the County on November 5, 2013 pursuant to Sections 15.2- 2610 and 15.2-2611 of the Code of Virginia, 1950, on the questions of whether the County shall be authorized to contract the debts and to issue general obligation bonds of the County in the maximum amounts and for the purposes set forth in Paragraph 1. The Circuit Court of the County, or any judge thereof, is hereby further requested to enter such order on or before August 16, 2013, to permit such election to be held on November 5, 2013, in accordance with the provisions of Section 24.2-682 of the Code of Virginia, 1950. 4. The Clerk of the Board of Supervisors shall file a certified copy of this resolution with the Circuit Court of the County, or any judge thereof. 5. All resolutions and proceedings in conflict herewith are, to the extent of such conflict, hereby repealed. 6. This resolution shall take effect upon its adoption. -2- 1253747.2 036750 RSIND ~~~~~'~~ ~~, ~` VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, Apri123, 2013 at six-thirty o'clock in the Public Meeting Room of the Chesterfield County Courthouse Complex PRESENT: David S. Wyman, Chairman Patricia M. Carpenter, Vice-Chairman Carrie E. Coylier Thomas J. Doland Dianne H. Smith RESOLUTION OF THE SCHOOL BOARD OF THE COUNTY OF CHESTERFIELD, VIRGINIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY TO ADOPT A RESOLUTION REQUESTING THE CIRCUIT COURT OF THE COUNTY TO ORDER AN ELECTION ON THE QUESTION OF AUTHORIZING THE COUNTY TO CONTRACT A DEBT AND ISSUE ITS GENERAL OHOOLTIIMPROVEMENTH PURPOSMES INCOLUDING $304,000,000 FOR CAPITAL ACQUISITION OF FUT BE ~ IIILRED BY TIME ACTUALO EDUCAT ONAL NEEDOS IN IMPROVEMENTS AS MAY Q THE COUNTY WHEREAS, the School Board (the "School Board") of the County of Chesterfield, Virginia (the "County") deems it necessary and desirable to request the Board of Supervisors of the County to adopt a resolution requesting the Circuit Court of the County to order an election in the County on the question of authorizing the County to contract a debt and issue its general obligation bonds in the maximum amount of $304,000,000 for capital school improvement purposes, including acquisition of future school sites and such other capital school improvements as may be required by the actual educational needs in the County; BE IT RESOLVED BY THE SCHOOL BOARD OF THE COUNTY OF CHESTERFIELD: 1. In accordance with the provisions of Section 15.2-2640 of the Code of Virginia, 1950, the School Board hereby requests the Board of Supervisors of the County to request the Circuit Court of the County to order an election in the County on the question of authorizing the County to contract a debt and issue general obligation bonds of the County in the maximum amount of $304,000,000 for capital school improvement purposes, including acquisition of future school sites and such other capital school improvements as may be required by the actual educational needs in the County. 2. This resolution shall take effect upon its adoption. Carol Timpano, Clerk Mar us J. Nevi e, Su erintendent CHESTERFIELD COUNTY y~ BOARD OF SUPERVISORS Page 1 of 2 ~, AGENDA Meeting Date: April 24, 2013 Item Number: 8.A.2. Subject: Adoption of a Resolution Authorizing the County to Request the to Order a Special Election to Consider Adopting a Meals Tax Address the Public Education and Public Safety Capital Needs of County County Administrator's Comments: County Administrator: Board Action Requested: Circuit Court in Order to Chesterfield Adopt a resolution authorizing the County to request the Circuit Court to order a special election to consider adopting a meals tax in order to address the public education and public safety capital needs of Chesterfield County. Summary of Information: Chesterfield County has accumulated a sizable list of capital needs within the County's most vital service areas, including aging school facilities and a public safety radio and data systems that must be replaced in order to maintain seamless communication among first responders. Accordingly, this paper requests authorization of a resolution that would begin a process that would ultimately ask the voters whether or not they would consider the imposition of a meals tax that would directly support the financial costs associated with the revitalization of school facilities and the replacement of the public safety radio system. Preparer: Jeffrey L. Mincks Title: County Attorney Preparer: Allan M. Carmody Title: Director, Budget & Management Attachments: ^ Yes ~ No # ~®~~~~~ CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 2 of 2 ,~, AGENDA If approved this paper would trigger a request to the Circuit Court to order the special election for November 2013. If then approved by the voters in November, the Board of Supervisors would then have to adopt an ordinance to actually enact the tax and determine the rate, which has a .maximum permissible level of four percent. The potential proceeds would then be dedicated to funding the expenses associated with the aforementioned public education and public safety capital initiatives, including but not limited to their corresponding debt service expenses - expenses that would far exceed the maximum revenue generated by a meals tax. In addition, the possibility of a sunset clause has been raised during discussions with the Board. It is allowable to include a sunset clause in a meals tax ordinance, and staff recommends that a draft ordinance including such a provision, and other provisions which the Board might adopt, be considered by the Board early in the process of developing information for the public related to the referendum. RESOLUTION REQUESTING THE CIRCUIT COURT OF CHESTERFIELD COUNTY TO ORDER A REFERENDUM ELECTION ON THE QUESTION OF WHETHER CHESTERFIELD COUNTY SHOULD BE AUTHORIZED TO LEVY A MEALS TAX IN ACCORDANCE WITH VIRGINIA CODE § 58.1-3833 WHEREAS, the Board of Supervisors of Chesterfield County, Virginia (the "Board") has determined that due to declines in funding from federal, state, and other sources, a new funding source is necessary in order to continue to address the capital needs for providing the citizens of Chesterfield County. with public safety and public education services; and WHEREAS, for the purposes of providing the additional funding necessary to address the capital needs for providing public education and public safety services, the Board deems it advisable to consider levying a tax on prepared food and beverages, in accordance with Va. Code § 58.1-3833 (the "meals tax"); and WHEREAS, in order for the Board to consider levying a meals tax, the citizens of the County must approve such a meals tax in a referendum election held in accordance with Va. Code § 24.2-684; and WHEREAS, it is the desire of the Board to request the Circuit Court of Chesterfield County, Virginia to order an election to be held on November 5, 2013, upon the question of whether a meals tan should be levied in the County for the purpose of assisting in the funding of the public education and public safety capital needs of County citizens. NOW, THEREFORE, BE IT RESOLVED by the Board: 1. It is hereby determined that, pursuant to Va. Code § 58.1-3833, it is advisable for the County to seek the authority from its citizens for its Board to impose a meals tax, if the Board deems that such a meals tax is necessary in order to address the capital needs for the public education and public safety of County citizens. 2. The Circuit Court of Chesterfield County, Virginia is hereby requested to order a referendum election on November 5, 2013 upon the question of whether the Board should be authorized to levy a meals tax in the County, in an amount no greater than four percent (4%) of the amount charged for prepared food and beverages, for the purposes stated in numbered paragraph one above. 0505:89923.1 1 0~ ~ ~~~~' 3. The County Attorney shall file a certified copy of this Resolution with the Circuit Court of Chesterfield County and shall submit to the Circuit Court of Chesterfield County for entry a draft Order calling for such a referendum election on November 5, 2013. 4. Upon entry of the Order for a referendum election by the Circuit Court, the County Attorney shall submit a request to the United States Department of Justice for preclearance, pursuant to Section 5 of the United States Voting Rights Act of 1965, as amended, of the November 5, 2013 referendum election. 5. This Resolution shall take effect immediately upon its adoption. 0505:89923.1 2 ~~ ~ ~ ~~ `~ CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS Page 1 of 2 "~ AGENDA S~ ~ ,~, - R Meeting Date: April 24, 2013 Item Number: 8.6.1. Subject: Nomination/Reappointment to the Camp Baker Management Board County Administrator's Comments: County Administrator: Nominate/reappoint members to the .Camp Baker Management Board. Summary of Information: The Camp Baker Management Board has the responsibility of overseeing and monitoring the operation of Camp Baker. The positions representing .the Clover Hill Magisterial District and Bermuda Magisterial District expire April 30, 2013. Two applications were received for these positions. Mr. Vincent Burgess resides at 6000 Watch Harbour Road, Midlothian, VA 23112, and has served as the Clover Hill District representative for the past year, and, has previously served as Greater Richmond ARC representative for several years. Mr. Burgess has expressed a willingness to continue for another term of three years. Mr. Warren concurs with the reappointment of Mr. Burgess. Mr. Dabney Short resides at 4727 Rieves Pond Drive, Chester, VA 23831, and has served as the Bermdua District representative for the past three years. Mr. Short has expressed willingness to continue for another term of three years. Ms. Jaeckle concurs with the reappointment of Mr. Short. Preparers Debbie Burcham Title: Executive Director, CSB Attachments: ~ Yes ^ No # U~®~~;;~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) The Camp Baker Management Board concurs with the reappointments of Mr. Burgess and Mr. Short. The term would be effective May 1, 2013 through April 30, 2016. Under the existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. CHESTERFIELD COUNTY BOARD. OF SUPERVISORS Page 1 of 1 ` _~ AGENDA S ixe Meeting Date: April 24, 2013 Item Number: 8.B.2. Subject: Nomination/Appointment to Virginia's Gateway Region Board County Administrator's Comments: County Administrator: ,~ Request that the Board nominate/appoint Mr. Jim Daniels to serve on Virginia's Gateway Region Board. Summary of Information: The purpose of Virginia's Gateway Region Board is to assist the Counties of Chesterfield, Dinwiddie, Prince George, Surry and Sussex and the Cities of Colonial Heights, Hopewell and Petersburg in their efforts to enhance the economic development opportunities for participating communities within the Virginia's Gateway Region service area. The term of Mr. Jim Daniels will be effective April 24, 2013, and will expire December 31, 2013. The Board received an application from Mr. Daniels for appointment. No additional applications were received. Board members concur with the appointment. Preparers Will Davis Title: Director, Economic Development Attachments: ^ yes ^ No 0®~~~;. G y~ ,~. __2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 24, 2013 Item Number: 8.6.3. Subject: Nomination/Appointment to the Community Policy and Management Team County Administrator's Comments: County Administrator: Board Action Rectuested: Nominate/appoint member to serve on the Community Policy and Management Team. Summary of Information: The purpose of the Community Policy and Management Team (Code of Virginia § 2.2-5204 and § 2.2-5205), is to implement the requirements of the Comprehensive Services Act, including the expenditure of funds appropriated by the localities and allocated by the State. The governing body of each jurisdiction must appoint a CPMT. Minimum mandatory membership of each CPMT includes local agency heads or their designees from the Community Services Board, Department of Social Services, Juvenile Court Service Unit and school division. Additional members include a parent representative and private provider representative, if a private organization or an association of providers is located within the locality. Preparers Sarah C. Snead Title: Deputy County Administrator Attachments: ~ Yes ^ No # ~®~~S CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Staff recommends that the Board nominate and appoint Mrs. Kiva Rogers, Assistant Director of Social Services, to serve on the Community Policy and Management Team. Mrs. Rogers will replace Ms. Suzanne Fountain, who recently retired. Mrs. Rogers meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. ~~~~~~ CHESTERFIELD COUNTY ~s~~~~, ~~~ BOARD OF SUPERVISORS Page 1 of 2 S ~ m. ~ AGENDA R ^~ Meeting Date: April 24, 2013 Item Number: 8.C. Subject: Streetlight Cost Approval County Administrator's Comments: County Administrator: This item requests Board approval of a streetlight installation in the Dale District. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections and 2. A petition is required which must be signed by 75% of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. CONTINUED NEXT PAGE Preparers Scott B Smedley Title: Director, Environmental Engineering Attachments: ^ Yes ~ No # 0®~~:~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Virginia Power are .valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. DALE DISTRICT: ~ In the Woodland Pond subdivision In the vicinity of 8803 Whistling Swan Road Cost to install streetlight: $1,329.33 (Design Cost: $700.00) Does not meet minimum criteria, location is not an intersection For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. ~~~~~~ STREETLIGHT REQUEST Dale District Request Received: December 27, 2012 Estimate Requested: December 27, 2012 Estimate Received: April 2, 2013 NAME OF REQUESTOR: ADDRESS: REQUESTED LOCATION: Days Estimate Outstanding: 96 Mr. Wayne Maybach 8803 Whistling Swan Road Chesterfield, VA 23838 In the vicinity of 8803 Whistling Swan Road Cost to install streetlight: $1,329.33 POLICY CRITERIA: Intersection: _Not Qualified, location is not an intersection. Petition: Qualifed Requestor Comments: "Applicant lives and the end of Whistling Pond Road on Cul-de-sac. There is no streetlight to illuminate the area and no sidewalks, thus residents are required to walk along the road. It is difficult to see the side of the road in the evening and drivers cannot see persons walking on the road until they are dangerously close. Individuals have almost been struck by drivers unable to see pedestrians. A streetlight will help alleviate this problem. "The lot adjacent to my property (8911 Whistling Pond Road) is undeveloped so there is no lighting of any kind and numerous trees shield what existing lighting there is and offer excellent hiding places. With the area being very dark in the evening, the potential for vandals is ever present and a streetlight will help deter property damage and crime." ®~~~~` ,tre~etl i+~ lit ~~q u Est M~ p ~4P"F~IL ~'4, ~~1 ~k ~ `~' ~`z` z ~v ~~ ~.~ ~~ ~~. f~a swr~, ~~~ ~,~' ~° ~~~ V r ~. ~- ~' t ~ `~ ,~' ~ -,~ ~ ~ C~~~~~ fff ~ ~ ~~ ~ ~~ rrt 2 ~4 crs ~ '~ ~ ~ ~ w~~~ ~ ~ ~ --~ ~. a °'' ~ ~`~ ~~ ~~~ u ~~ Cr } ~~-~s the Chesterfield County GIB Office. Stree#li~ht Legend existing light requested light 1,900 -- ~ ~ -`~ This map shows citizen requested streetlight installations in relation bo existing streetlights. Existing streetlight information was '~~ obtained Pram the Chesterfield County En~~irnnmental Engineering Department. 950 0 1.900 Feet ~y~, ~S,n,Z~ ~~~,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 24, 2013 Item Number: 8.D.1.a. Subject: Resolution Recognizing Ms. Donna R. Clarke, Purchasing Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Donna R. Clarke is retiring from the Purchasing Department on July 1, 2013, after providing more than 37 years of service to the citizens of Chesterfield County. Preparers Michael J. Bacile Title: Director of Purchasing Attachments: ^ Yes No # RECOGNIZING MS. DONNA R. CLARKE UPON HER RETIREMENT WHEREAS, Ms. Donna R. Clarke will retire on July 1, 2013, after providing over thirty-seven years of dedicated and faithful service to Chesterfield County; and WHEREAS, Ms. Clarke began her service on August 14, 1975, as a Clerk Typist II and received promotions and position reclassifications over the years which include Secretary, Senior Buyer, Contract Administrator, and Senior Contract Administrator; and currently holds the title of Senior Contract Officer; and WHEREAS, as a Senior Contract Officer with the Purchasing Department, Ms. Clarke procured goods, services, and construction for Chesterfield County Government and Chesterfield County Schools; and WHEREAS, through study, dedication, and written examination, Ms. Clarke received the prestigious honor of being awarded the Certified Professional Public Buyer (CPPB) designation by the National Institute of Governmental Purchasing; and WHEREAS, Ms. Clarke was a long-time member of professional procurement organizations including the National Institute of Governmental Purchasing (NIGP}, the Virginia Association of Governmental Purchasing (VAGP), and the Capital Area Purchasing Association (CAPA); and WHEREAS, through dedication and perseverance and in accordance with the Purchasing Department's Cost Savings Program, Ms. Clarke has saved the taxpayers of Chesterfield County over $25 million on various goods and services from 1987 to the present date; and WHEREAS, Ms. Clarke has generated and administered numerous requirements contracts during her tenure which have very successfully met the needs of county and school departments through effective, efficient, and cost saving procurement techniques; and WHEREAS, Ms. Clarke was always willing to take on any challenge presented to her with a positive "can-do" attitude and always worked well in a team environment displaying a determined effort to stay with a project until it was successfully concluded; and WHEREAS, Ms. Clarke has always remained calm in her dealings with her customers and with vendors; and WHEREAS, Ms. Clarke has served successfully on many teams and projects during her tenure with the county and such contributions both as a team member and as an individual contributed to the excellence which made it possible for the Purchasing Department on October 25, 1999, to be the eighth public procurement entity within the United States, Canada, Ireland, and England and the first locality or state agency in Virginia to receive national accreditation for purchasing excellence by the National Institute of Governmental Purchasing; and WHEREAS, Ms. Clarke has actively volunteered within the Purchasing Department, organizing the department donations to CCHASM and the Christmas Mother, as well as volunteered her personal time on projects such as the James River Clean-up; and ®~'~~ WHEREAS, Ms. Clarke has faithfully and effectively discharged her duties in each and every capacity with proficiency, dedication, and commitment to provide excellent customer service to the many customers which the Purchasing Department serves in both county and school operations; and WHEREAS, Ms. Clarke displayed a commitment to duty along with an unwavering commitment to the highest ethical and moral standards while continually seeking to obtain the .best value for the taxpayers of Chesterfield County; and WHEREAS, Ms. Clarke will be tremendously missed for the quality and caliber of her commitment and performance in the Purchasing Department and to its many customers. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Ms. Donna R. Clarke, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. ~,~~~ CHESTERFIELD COUNTY y BOARD OF SUPERVISORS S~ ;,;9 --2 AGENDA R Page 1 of 2 Meeting Date: April 24, 2013 Item Number: 8.D.1.b. Subject: Adoption of Resolution Approving Request of Eagle Medical Transports, LLC to Operate a Non-Emergency Ambulance Transport Service County Administrator's Comments: County Administrator: ueste The Board of Supervisors is requested to adopt a resolution approving the request of Eagle Medical Transports, LLC to operate a non-emergency transport service in Chesterfield County. Summary of Information: Eagle Medical Transports, LLC is requesting that the Board of Supervisors adopt a resolution approving its operation of a non-emergency ambulance transport service in Chesterfield County. In accordance with state law, Eagle Medical must have Board approval in order to establish a medical service transport operation whose only purpose will be to provide non-emergency transportation to nursing homes, assisted living facilities, dialysis centers, physician's offices and hospitals. Eagle Medical will not be a component of the County's EMS response system and it will have no effect on the county's emergency response operations, including volunteer rescue squad operations. Eagle Medical will not respond to calls for emergency medical services, but will, instead, refer those to the county's 911 system. Preparers Edward L. Senter. Jr. Attachments: ^ Yes ~ No Title: Chief of Fire & EMS 2723:89917.1(89918.1) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Eagle Medical is already engaged in providing non-emergency transport services in other regions of the Commonwealth and has been approved to provide those services in the Tidewater area (the Cities of Norfolk, Portsmouth, Newport News, and Virginia Beach, as well as Lancaster County) and in the western part of the state (City of Staunton and Augusta County). Eagle Medical is planning to take over the office space, contracts, and employees of a company that is currently engaged in non-emergency transportation services, First Med EMS. Eagle Medical's offices will be at 7435 Whitepine Road; it anticipates beginning its operation with four ambulances and 12-14 employees working out of that location. Chesterfield Fire and EM5 has reviewed the application and has no objection to the proposed resolution. O~~O~~ CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held in the Public Meeting Room at the Chesterfield Administration Building on April 24, 2013 at 3:00 p.m. RESOLUTION WHEREAS, Eagle Medical Transports, LLC is requesting approval to operate a non-emergency ambulance transport service in Chesterfield County; and WHEREAS, the County has received a request from Eagle. Medical Transports, LLC stating that this approval is required under state law; and WHEREAS, Eagle Medical Transports, LLC will not be a part of the County's emergency response system or a designated response agency for Chesterfield County; and WHEREAS, Eagle Medical Transports, LLC will ensure that emergency calls are referred to a 911 system and that it will conduct only non- emergency transports. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby approves the request of Eagle Medical Transports, LLC to operate a non-emergency transport service in Chesterfield County. Certified by: Janice Blakely Clerk to the Board of Supervisors ~~~~~~ 2723:89918.1 Coun _Administrator, From: Shaun A. Sorensen <ssorensen@emtva.com> Sent: Monday, April 01, 2013 11:43 PM To: County Administrator, Cc: Kenneth Franklin; Lowell Morse Subject: Resolution to provide private non-emergency ambulance transport Attachments: COI - LogistiCare -Eagle Medical Transports LLC.pdf; 2012 EMS License.pdf; EMT SCC Certification001.pdf; Lancaster County Resolution.pdf; NN Resolution.pdf; Nortolk Resolution001.pdf Portsmouth Resolution001.pdf; Resolution Agusta.pdf; Staunton resolution.pdf; Virginia Beach Resolution001.pdf RE: Resolution to provide private EMS services Mr. Stegmaier Our company is planning on opening an office in Cheste~eld County around mid-May. We are required by Section 15.2- 955 to have a resolution from the Board of Supervisors granting us approval to operate. We are a private ambulance transportation company that provides non-emergency ambulance transportation to hospitals, nursing homes, assisted living facilities, dialysis centers, and physician's offices. We do not market ourselves as a 911 alternative to the citizens of the county. 1 have attached the following documents to help in this process: Resolutions from various other counties and cities where we already conduct business, our EMS license, SCC certification, and insurance coverage. Also, please visit our website to more information about us. Please put us on the agenda for the next available Supervisor's meeting. Respectfully, Shaun A. Sorensen, EMT - I Founder & Chief Executive 0~rcer ,~ ~~~,; ~? • ~, - ,-.~~ Eagle Medical Transports, LLC 5701ndustrial Park Drive Newport News, Virginio 23608 Office: (757J 283-6786 Dispatch: (757J 273-7198 fax: (757J 283-7372 Mobile: (804) 824-8019 Toll Free: (866) 757-6544 E-Mail: ssorensen@emtva.com Web: yvww.emtvo.com IMPORTANT CONFIDENTIALITY DISCLOSURE: The information transmitted herein is solely for the individual or entity to which it is addressed and may contain confidential and /or privileged material. Any review, retransmission, dissemination or other use of or taking action in reliance upon this information by persons or entities other than the ~~~~~~ ACORD,~ CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDlYYYY) 02/06/2013 THIS CERTIFICATE [S ISSUED AS A MA7TER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATNELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER{S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: I the ceMlticale holder is an ADDITIONAL INSURED, the policy{ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain polEcles may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in Ileu of such endorsement{s}. PRanuceR MME; Annell Crews Wade 5 Dunbar Company Inc arc No Ex1 : C804) 378-4650 ac No: C804) 378-7602 14413 ]ustice Rd ADDRESS: AnnellC~wsdunbar.com Suite 2 INSURER(S) AFFORDING COVERAGE NatC # Midlothian, VA 23113 INSURERA: Arch Insurance Co INSURED Eagle Medical Transports, LLC INSURER6: Guarantee Insurance Co 570 Industrial Park Drive INSURERC: Newport News, VA 23608 INSURER D: INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: 13/14 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDINGRNY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN )S SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OFINSURAHCE INSR WVD POLICY NUMBER MMlDD MMlD UMRS GENERALLIASwTY MAPK0785600 02/07!2093 02/07/2014 EACH OCCURRENCE S 1,000,000 X COMMERCUIL GENERAL LIABILITY PREAIISES Ea occurrence S 100 OOO CLAIMS-AUhDE ~ OCCUR MEDEXP(Anyoneperson) S 5 OOO A X PERSONAL S ADV INJURY S i s 000 s OOO GENERALAflflREGATE S 3 OOO,000 GEN'LAGGREGATELIMITAPPLIESpER: PRODUCTS•COMPlOPAGG S 3,000,000 POLICY PRO• LOC JECT S AUTOMOBILELIABILiTY MAPK0785600 02/07/2013 02!07!2014 Eaacadent 5 1 000 000 X ANY AUTO BODILYlNJURY(Perperson) S to AUTOO•S~EO X A~OSULEO X BODILY INJURY (Per aeddertq S X HIRED AUTOS X NON-OwNEO AUTOS Per ecctdent S S X UMBRELLALIAB X OCCUR MAUM06385400 02!0712013 02/07!2014 EACH OCCURRENCE S A EXCESS LUIB CLAI6{gLtpDE AGGREGATE S ,Z, GOO, OOO DED RETENTIONS S woRXERSCOMPENSaTIOH AND EMPLOYERS'LUU31LnY GWG0334003129-112 09/16/2012 09/10/2013 X TORYLIMITS ER B ANYPROPRIETORlPARTNER/EXECUTN YJN ~ MJA E.L. EACHACCIDEN7 $ I OOO OOO OFFICERlMEMBEREXCLUDED7 (Mandatory In NH) ' E.L. DISEASE - EA EMPLOYE S 1000 000 be under If pes, desrn DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT 5 I OOO OOO A rofessTOnal Lie TlTty MAPK0785600 02107!2013 02107/2014 $ 3,000,000 Aggregate Limit $ 1,000,000 Per Incident UESCRiPTIONOFOPERATIONSJLOCAT[OHSJVEHICLES (AltaehACORD107,AddltfonalRemarks3chedule,itmorespacelsrequired) LogistiCare Solutions, LLC is added as an Additional Insured with regards to General Liability and Automobile Liability. Coverage is primary as required by written contract with insured. The General .Liability policy contains'no exclusions or sub limit. for Sexual Abuse or Molestation coverage. CERTIFICATE HOLDER CANCELLATION SHOULDANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Additional Insured : THE EXPIRATION DATE THEREOF, NOTICE WILL BE bEUVERED IN ACCORDANCE WITH THE POLICY PRONS[ONS. LogistiCare Solutions, LLC - VA Network Development Department 7443 Lee Davis Road A ORIZED REPRESENTATN~Et l ,/~ ;~ Suite 200 i 1'li'~l t! (~ ."~~ rr ~ • t.%L~~L{~~~~ Me hanicsville, VA 23111 i4nnel7 M. Crews ©1988-2010 ACORD CORPORATION. All rights res ACORD 25 (2010105} The ACORD name and logo are registered marks of ACORD ®~~~:~s~ Commonwealth of Virginia Department of Health Office of Emergency Medical Services Agency License This is to certify that EAGLE MEDICAL TRANSPORTS, LLC. has met all requirements set forth by the Commonwealth of Virginia Department of Health in accordance with the Code of Virginia, Title 32.1, Chapter S, Article 5 and is recognized as an EMS Agency authorized to provide Ground Ambulance - ALS Date of Issuance March l4, 2012 Date of Expiration March 31, 2014 EMS Agency # 1277 This license remains the property of the Commonwealth of Virginia and must be returned upon request . ,~ ~~ ~ ~^~ rAY ,° j°' ~~~~~~' STATE CORPORAT{ON COMM{SS{ON 1~ichmond; ,~anuary .10, 2008 2~hzs is to cert~ that the cert~cate of organization of EAGLE MEDICAL TRANSPQRTS, LLC was this day issuecCand admitted~to record~in this office and~that the said Cimited~ CiabiCity company is authorized to transact its business subject to aCl Virginia Caws appCicable to the company and its business. effective Cate: ,~anuary 10, 2008 QRpTiOly CO , ~ oQ sac rNr ~, O 4 -! Z. ~ N trll ~ ~ v 2 rso3 State corporation Commission ,,fittest: Clerkof tFie ~'ommission ~~~~~~. _;~ ~xr CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 24, 2013 Item Number: 8.D.2. Subject: State Roads Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state roads acceptance. Summary of Information: Matoaca District: Magnolia Green Parkway and Championship Crossing Magnolia Green Section J The Vineyard at Forest View Section 2 The Vineyard at Forest View Section 3 Second Branch Section 6 - a portion of Midlothian District: Coalfield Station Lane Preparers Scott B. Smedley Title: Director, Environmental Engineering Attachments: ^ Yes ~ No # TC}: ward of Superrrisors FRt~M : C~epartment of Environmental Engineering SUBJECT: Mate Road Acceptance -Magnolia Crean Parkway and Cliampionsl-~ip Crossing DISTRICT: MATOAGA MEETING GATE: April 24, 2t~13 Rt~ADS FC~R Ct7NSIDERATIUN: CHAMPIC~HSHIP CRf1SSIIIG lvigr,HdL1Ar,REEk1 RAaK1ryF,4Y 'Vicinity Map: Magnolia. Green Parkway and championship Grassing 1 81L'uEF~MAPLE TEP ~~~ prpryucNC1 B; !=17ga$rY181U ~=r~UlYt; ~=1 TO: Board of Supervisors FROM: Departmen# of Environmental Engineering S!UBJE~C-f: Mate Road A,c~ep#ance - N1A~GhJC~LIA, GREEN SE~TIOhJ ,J DISTRICT: MATOAOA MEETING GATE: April 24, 20'13 ROADS FOR CONSIDERATION: C~kSFE R LII VIGEIIZO DR Vicinity Map: M~4GNOLIA GREEN SE~TIt?N J ~~~ I m ,~ ~ ,~-y-'~~ SILVER MAPLE TER ~ ~ t cy Gff~ -w,~~' C' ~ ~ 11t ~~I ~ ~~ C~ ~ ~~ ~~~" ~'~ ~ ~ r ~ ~~RS~~,CJ y ~~ ~~ *h~ " ~ ~~ ~ 5y5 ' 7~'Yr P`I' V~Y pn7r.7u Bd r1 ~r 4.'~h4416 rt151~J ~=;~Unt.` ,IS «' Tt3: B~aard ~-f Supervisors FRUM: Department of Environmental Engineering SUBJECT: Mate Road Acceptance -THE VINEYARD AT FAIREST VIE'+N SECTIt~N 2 DISTRICT: At1ATt7ACA MEETI~J~G DATE: April 24, 2[1'13 R~3ADS FCIR C~INSIDERATI~IN: BREVARD DR FOREST VIiIE CT FOREST VIFIE DR FOREST VIIIE PL Vicinity fvtap: THE VINEYARa AT FCIREST VIEW SECTIC?N 2 ry ~~~r, ~~ ~~ ~~~~ 1y\ ~~~ ~~ L.~K El+t EVJ f; J ~.t, s '~~ ~`` ;~,rx ~eJ ~~4v \5 h- ~~~ rr 4' ~. ~~ i-~- ~~ ~` ~`,~' ~~~ III '~~ ~~ ~~ ~~ ~ E, i ~t ~ ~ ~' ~ ~ ~ ~ ~ z ~- ~ ~ ~ - ~~-~'~ t f?p a r~ \, ~ .'' .~~~ r~ :~ ' ,.~r~ ~ rn ~~ ~ '~ v ;~,. r v- ~~ ~` ! ~~ / y'.il-E~ b~ ='i~` ~~ x ~' ~ ~ Q ~ ~ ~ ~~ @¢"` l~ ~~~~~vA~fil?~- ~~ Fruduaed B ~1ie a#~rTeltl ~~~unt IS T4: Board of Supervisors FRUM: Department of Environmental En~ineerin~ SUBJECT: State Road Acceptance -THE VIf~IEYARD AT FCIREST VIEV4~ SECTIC}N -3 DISTRICT: MAT(~ACA MEETING DATE: April 24, 2~t13 ROADS FC7R CCNSIDERATIt~N: BFCE VARd dFt FALLEN PIttE CT Vicif7ity Nl~lp: THE VIt~JEYARD AT FOREST VIEW SECTION 3 b~ ~~ LA~'~I EW Rf~ .~~ '~~ ,y C> ~ f ~' Q~- ~ f ~,' ~` ~ ~ ---..~_._.__ "vim / ~-~ ~}' 4 ~ ~ ~ ~. ~ ~~ ~ ~ ~ ~ ~~ ~ r d ~ `~ ~'s ~ 1 ~'` f { ~ ~ rl ~ ~C) `L ~, C~ '~ ~~ ~ ~~~ ~ C~~~N ~~ r PfU{IU CP ~J B. ~=17a s~1'11R IrJ C'+Jllf}t. C;Iv ~; ~. T4: Beard ~f ~uperuisars FRAM: Department of Envir+~nmental Engineering SUBJECT: Mate R~-ad Acceptance - SECOND BRANCH SECllC3N ~ - P+~rtion of DISTRICT: MATOACA MEETING DATE: April 24, 2tM13 ROADS Ft~R CCfJSIDERATI4N: HULSEY DFC 'vicinity Nlap: SECOND BRP~NCH SE~CTIUhI 5 -Pardon of p~~nrJU ce tl B. Cll? a t fil9ld ~_nunf, u I S TO: hoard of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Coalfield Station Lane DISTRICT: MIDLOTHIAN MEETING DATE: April 24, ~Ci13 ROADS FOR. CONSIDERATION: CC-ALFIELD ST,oiTI0t1 Ltl Vicirlityr M31p: Coalfield Station Lade F /~ r' ~-- N~ +~+~~ ~ Lf f t 1'"'~^r wry,., Y '"'''~~~"~, rr ` ~ r -~.. ~ ~ ~ 111 I R°~ttuse+l~; ~1ter1er11elU+_~'~unT; GI4 ~~. ~`R~' `~S m~,~, ~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 24, 2013 Item Number: 8.D.3. Subject: Authorization for the County Administrator to Execute the Special Project Service Agreement for Solid Waste Transporting and Disposal Services Through the Central Virginia Waste Management Authority County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to sign the Special Project Service Agreement with the Central Virginia Waste Management Authority for Solid Waste Transporting. and Disposal Services. Summary of Information: The Central Virginia Waste Management Authority has recently completed the rebidding process for the Solid Waste Transporting and Disposal Services contract and subsequently the contract has been awarded to Virginia Waste Services. Due to a demand shift within the industry, contract disposal cost of municipal solid waste and construction debris will be reduced from approximately $35 to $17 per ton. This reduction results in annual savings of approximately $320,000 for the county's two convenience centers. These savings were anticipated and were used to help balance the approved FY2014 budget. This contract shall be for a 10-year term, commencing on or about July 1, 2013 and ending on June 30, 2023. Preparer: Robert C. Key Preparer: Allan M. Carmody Title: Director of General Services Title: Director of Budget and Management Attachments: ^ Yes ~ No OO~f~`~ ~~~`~~`D Chesterfield County, Virginia Department of General Services Environmental Division ~xcn~~' ~ 6751 Mimms Loo - P.O. Box 40 -Chesterfield VA 23832 P Phone: (804)748-1297 -Fax: (804) 748-3032 -Internet: chesterfield.gov ROBERT C. KEY Director Solid Waste Disposal Services Contract Highlights • The Central Virginia Waste Management Authority (CVWMA) issued a request for proposal for solid waste transporting and disposal services and from this procurement has a signed contract with Virginia Waste Services. Through a service agreement with the CVWMA, the county will receive waste disposal services from Virginia Waste Services for both of its convenience centers. Waste Management, Inc. previously serviced the Northern Area Convenience Center. • This contract shall be fora 10-year term, commencing on July 1, 2013 and ending June 30, 2023. • The contract disposal cost for municipal solid waste and construction and demolition debris will be reduced from approximately $35 to $17 per ton. • The county's convenience centers process approximately 13,000 tons of municipal solid waste and 6,000 tons of construction and demolition debris annually. • The approximate annual savings from this new contract is $320,000. These savings were anticipated and included in the FY 2014 budget submission. ~y~ wee GIN CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 24, 2013 Item Number: 8.D.4. Subiect: Approval of Change Order Number One for Project #11-0202, Addison-Evans Water Treatment Plant Flocculation and Sedimentation Basin Improvements County Administrator: The Board of Supervisors is requested to approve Change Order Number One for the Addison-Evans Water Treatment Plant Flocculation and Sedimentation Basin Improvements in the amount of $73,575.87 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project includes the rehabilitation of four settling basins at the Addison-Evans Water Treatment Plant, two of which were part of the original plant construction in 1967 and two constructed in 1971. As the rehabilitation project progressed, additional rehabilitation work was identified beyond the original scope of this project. Change Order Number One represents additional work to complete concrete repairs, modifications to the expansion joint cover plates and repairs to the existing pressure relief valves in the basins. The current contract amount is $681,510; with approval of this change order the new contract amount will be $755,085.85. Funds are available within this project. The county administrative policy addressing change orders requires all change orders exceeding $50,000 to be approved by the Board of Supervisors. District: Clover Hill Preparer: George B. Hayes Title: Assistant Director of Utilities Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: ~ Yes ^ No # U®~~'~c~.'. ~~ = ~ ~ CHESTERFIELD COUNTY ;~ ~-,,. ~`' ~ BOARD OF SUPERVISORS Page 1 of 1 R~~2 AGENDA Meeting Date: April 24, 2013 Item Number: 8.D.5.a. Subject: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 1, Ashley Forest, Section A County Administrator's Comments: County Administrator: Grant Wayne A. Yerby and Mary Yerby permission for a proposed fence to encroach within a 16' drainage easement across Lot 1, Ashley Forest, Section A, subject to the execution of a license agreement. Summary of Information: Wayne A. Yerby and Mary Yerby have requested permission for a proposed fence to encroach within a 16' drainage easement across Lot 1, Ashley Forest, Section A. This request has been reviewed by the Utilities Department, Environmental Engineering and Comcast Cablevision. The existing storm sewer will not be affected. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #®O~~'c""?~ iii Ftec~net Per~ani~:~oat t`oa° ~~ Fro~to~etl Feat+c to Euc°a°o~~clt ~athut a Si~-te~at Foot Ida°~autrtge Er~~~ean+raat ~~ro~~ Lot 1, :~ltl~e~ ForM~t, sec°ton ~. ~ Chesterfield Caunb~ Department of Utilities i "'w~_i }, q i IYCY - lt5!a7 kp# r~Urehase~- G~~ ~~~~~~~Y~r,~ rhis property does nct appear to y ~.Y~" ,~~ ' within a designated F. E. M. A. f1~ " ~p~~ ~Df!!/Itl?l~' ~ zone area. Zone.-as shaven an ! / F. I.R. M. C. P. ~ 3Y0O3~z0! 3 ~ " e f feC t i ve •j "~'3------ . 1~ . ~ ~~5 ~ ' . - ~ ~~ ~ ~ XX -FENCE ' ~ " ~ ~ . . LICENSE AREA '' ..~~. .. S~„~ . ;, ti, ~ ~ .` - ~ ~'~ ~ f ~' `~ ~. ~ ~vvo ~ ~fi,~~} ~ - ~~, ~'. ~+ .. .. ~~~X ri "~c Wayne A. Yerby ~i /: - z , o y .,~ . a~~~ ~~ . 0~ ~ : Mary Yerby .~: ,. ~ ~` ~~ ~ '~ . - ~ _~`~o DB. 4273 PG X26 to ~.. ~,._ ~'~ ~ PIN: 793641883700000 q ~ ~ : ~° ~~ ~ 1,_t<.....,,." ~;'~ - ,, -~~. .r _ ~: ,~~~ ~ t ~:~:~~..:: ~.. .~a'... ~= ~ . ~ " t of ~, ,S"E-cf~an i9, f'.9hle ~fare~' ~~" -" iJ-'~.r~-~ :...,:: .. .... .... !3erlrluaja ~.~,C~s1`rlcfy ~ . x" '~ ~ : ~,_ :~ " . _ .. -:~ ~ ..~~~~. ~.C'hesfo~~~lr~ C'ourl~y, ~r9lrlia. r ~~ ~~` IMPRUVE'MENT SURVEY r ,F~.~ tnt~'tt to t7rttlr•tnst'or+ "~•~' t~M~tiJi ~~~~m`v+o~vi:ini:~ta°w~iw~~r :n. w•.•toiv~ born~«ti«^~ - .., .r. ~,. ^ n A 1P1.~~.~~-"~-a. CHESTERFIELD COUNTY ~'`'"' BOARD OF SUPERVISORS Page 1 of 1 _~ ;n, ~ AGENDA RCiS1 .. Meeting Date: April 24, 2013 Item Number: 8.D.5.b. Subject: Request Permission for an Existing Fence to Encroach Within an Eight-Foot Easement Across Lot 31, Meadowbrook Farm, Section I County Administrator's Comments: County Administrator: Grant Valerie R. Perkins permission for an existing fence to encroach within an 8' easement across Lot 31, Meadowbrook Farm, Section I, subject to the execution of a license agreement. Summary of Information: Valerie R. Perkins has requested permission for an existing fence to encroach within an 8' easement across Lot 31, Meadowbrook Farm, Section I. This request has been reviewed by the Utilities Department, Environmental Engineering and Comcast Cablevision. The existing swale will not be affected. Approval is recommended. District: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #~®~~ ~, ~ .~ 'II H ITS' ~` ETH Request Permission for an Existing Fence to Encroach within an Eight Foot EasementAcross Lat 31, Meadowbrook Farm, Section I f ~ ~ ~ ~~ ~ '`~- -; r 1 ~ t ~ r ,~ ,, r + ,~ ~~ I~fr f ~ y ~ ~ *' .~ 1 ~' "~~+.I' ~5' 111 ~`•--....a. REC~UEST F'EP,MISSIOPd F~l~' ~I l AN EXITING FEf~1CE 3~ L_ _.... _...~ __.__. _. _____..___.__ __~ '`~ ~, ~y ~ ~'~ `~ ~ ~'~~~`~ '~ 1 i ~ ~ y 4 ~ ~i t ~ ~~~ ~ y ~i 4 5 ~- ~~ y'ti `~'~ ~ ti~ ~, ~ ti 1 l ~~ S ~~ ~ y~ ~ ~ yy ~ti ~ti 'ti ' tip ~ "1 ~~ ~ ti ~ ~ ~ ~ ~, ~ ti t ~~ ti ti~ 1. ~~s 1 ~~~ ~--~"' '~ ~ ~ ~ l~ ~ 14t ~, ~ 't ~ i 1 ~ti ~ti ~~ I `.` '~ ti .- ~ ~ , ti~~ ' y 1 ~ k N Chesterfield County Department of Utilities l ~, l ~~J ~, y~:--~- E T" ~T _. "~-~ ~ ~N i:i.. TREPORTL AND NaYPBE SuEJECTI TAO EASEMENTSEOFT RECORD THAT RYAN HOMES ARE NOT SHOWN ON THIS PLAT. TOPO SN06IN 1S fRON CONSTRUCTION PLANS AND HAS NOT BEEN FIELD VE_R.I.FI~ED BY YOUNGBLOOD, TYLER & ASSOCIATES, P.G Mq,~ &3 ,~vBS~TE~~~~ 2035 LOT '.~ SFERADER > ~ ~ Lic. Na 2070 _ \ ~ \ ~ 9 f~~ ~ XX-FENCE LICENSE AREA \ ~ v ~ S UR ~' 204 / ~ 205 \ ~ \. 9 \ 205.5 \ /( S4Y~g,~~ \~ \ ~ ~ ~ ~ ` ~ CONSTRUCTION \\ SISi~ 'S3'E PLANS 9,416 S1F. ~' NBP-S \ LIMITS OF LAND \ \ \~ \ ~ IIISTUIi;BANCE ~ ~ ~ ~\ ~1 ~ \ tQ5' ~ 20.00' e ~ 0 14A0' I ~ o Il \ 16.00' \ \ 1 ~ ` \ w + ~ o Valerie R. Perkins LOT 3d l 6131 Ironstone Dr. \~ ~+ 11 n DB.10,091 PG 505 \ I PIN: 772682405100000 \\ I ~ \ \29.71' ~ 1 a ,aty. 1as' 2a.29' u; .r".1~ 1 I a ~ W ' , L9 I La ~ I ~ N15'48'S3'Y 75.98' CONSTRUCTION ~ ~ s ~ - - ENTRANCE IRONST~! ~DRNE EXISTING FIELD LOCATED DRIVEti/AY CULVERT PRQPOSED IMPROVEMENTS ON LOT 31 MEADDW~LIDK FAR1~! SECTION I DALE DISTRICT CHESTERFIELD C~IJNTY, VIRGINIA PURCHASEW PERKDJS . SILT r FENCE ~ \\ r ip W I 0 N n N ~~ ZONED R-9 BUILDING SETBACKS FRONT=30' REaR=2S' SO)E=75' CORNER SIDE=2S' CORNER BACK TO BACK-15' i'DUNGBLOOD. TXLEB • & ASSOCL4TES, P. C. CIVIL ENGINEERS, PLANNERS Et LAND SURVEYORS 7309 HANOVER GREEN DRIVE P.O. BOX 517 NECHAtUCSVDIE, va 231u DATES OCT. 16, 2012 SCALE, 1' = 20' ®k~~~?~~ f~°=="~_~ CHESTERFIELD COUNTY ~. o: ~`i BOARD OF SUPERVISORS Page 1 of 1 S~ ~° AGENDA Meeting Date: April 24, 2013 Item Number: 8.D.5.c. Subiect: Request Permission for a Proposed Sign to Encroach Within County Unimproved Right of Way Along Hull Street Road County Administrator's Comments: County Administrator: Grant Woodlake United Methodist Church permission for a proposed sign to encroach within county unimproved right of way along Hull Street Road at 15500 Hampton Park Drive, subject to the execution of a license agreement. Summary of Information: Woodlake United Methodist Church has requested and clear a site line along Hull Street Road This request has been reviewed by county staff church will be required to relocate the sign improvements to Hull Street Road. Approval is recommended. District: Matoaca permission to construct a sign at 15500 Hampton Park Drive. and Comcast Cablevision. The in the future to accommodate Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ^ No # 0®~~~~ -- 'I I ITS' lET+ H ~.~t~ilt'St F'f`1'llll~;~1011 ~Ul' 11 F'1"13i1~G~sf t~ ~1~1 ~t~ ~11C1"O~1C~11 ~Y~i'lflllll ~"Uillll?y ZTlllltti)1"tiVt'4~ ~1?'~.,,11C 41~ ~4~'il?V 'rlltMll~ Hull ~Il"t (`k ~.iJMrltl ~ +J '~ \ (II ~, \ 1 I ~' t..! ~ ~ REt~UEST PEP,tv11SSIOPJ FOR A PROPOSED SIGN I~~~ (/i ~~ rj`s Y Y ~ Y ti~ ti~ Y ~~ ~, ~ ~ ~~1 1 1 1t 5 + ~ ~ f 1 ~`~ y ~~.J f 1 '~ .l J ~~ ~~+~ ! ~ ~l y ~ f/ «,~ "~,~. N Chesterfield County department of Utilities 1 Vu' ~, _' 4`~~, E ~Y. ~ _. t hct-115.57 ket .~~,~ .'` uairl~ irvewrl~vva.~rve irvywi+rvvw v s tf 5 R rn-uNnpp uACla3L4w•1~+1LLSto rJVO.ttrw ., ~ ~ ~ ~ I' Z 3St/Hd - N~21f1H~ 1SIQOHL~W a31IIVf1 3~I\f1a00M .~~~„~~. ~~~~=~~ ~ ••.-..' d~1~21J SNOWWII R 4 ~~ N R ~~ ~ r 33 r P ~^~ ~ ~ Q~ Y # ~€ ~ xx~Y ~;~jgg t~i6~ FA j ~~~~ ~kypa6~#! I~I~i ! a O 5 $ S Fi i13Y R E .~ E8~ ~ g g t` ~~ ~ ~ ~ ~ ~~ ~ ~ tl g 1 ~ 8 9 ! ~~~ ~~g W ~,~ ~I mxm ~ h~o ~~ i }y4 ~K~~~p IU~,o4ho^, ' W~3~~v ~yw~~^ Q+ V j ~~~ao K • ~aQ~ b'~s~ ~~~a ' __ -- -~ f '_ , + I '-- ' f ' '------ 1--- I + I ' ------ -- ----- ~ N '~ ~. _ ~ ! 1`- j I a ~ .a 1 + t ' ~ "~ ^~ -~ ~~ I g, I ~ I I I N I ~ ij ~ t ~b I i {il I T ~Ba- it ood $ ~ ~~~~ ~~ I r Y ~~~~ ~ o~o ~-, I o~`I I ~~1~1 'i~ N O N ^ N ~ I Q W l F + t z ~~~ i tt ~~~ $I 1 i `g o~ ~~ r t 2 r ~~ ~ r ~~ `s r QQQ r ya ~~~ ~a, r gas r r z ~ r °x6; ! ~~E I ~~' ~ ~"~t.~,f ~p=~o O'~W ~i~ r µOµ~1~s °are~2 ~i_ CZ~"z "Iv r ~$°d~~ i r xe~ r ~~ r ~~ r 3 ~$ f r r ,~~~~ r ~~„ r a~ t ~3 1 I r ~~ I ~ r ~ ~ III r ~ zwt ~ ; r ~~ r t , r ~W ~ ~g r ~r I' R;r t 7 ~ r I I r I ~ ~ r ' ~ r r rr I ~ ! t ~a ~'a ~. CHESTERFIELD COUNTY `'`~ !'~ BOARD OF SUPERVISORS Page 1 of 1 ~., ~,,~ AGENDA Meeting Date: April 24, 2013 Item Number: 8.D.6.a. Subiect: Request to Quitclaim a Portion of a Variable Width Emergency Access Easement for Chesterfield Development, Incorporated County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width emergency access easement for Chesterfield Development, Inc. Summa of Information: Chesterfield Development, Inc. has requested the relocation of a portion of a variable width emergency access easement serving Foxfield Subdivision for the development of Wynwood, Section 3. A new easement will be dedicated that follows the proposed road alignment in Wynwood. This request has been reviewed by county staff. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~ OO~J~.~~ 'II IT ~` IETH Rer~ne;~t t+~ ~iutr°l~aun .~ P'ai°t~oit ~~' t~ ~'~~i~fil~le '~~`citl~i Ernes°~en~°~- ~cres:~ E~~~erttertt f+ar t'lte~ster~fieltl I>e~Telogrnertt, Ir~~r. ~ Chesterfield County Department of Utilities 1 y;: y~~ fy, L.*~~. ~'t ~`Y;' T 1 I~i:l -333.33 Rr t ~;¢ ~~ 0 ~~ ~~~~~ ~ ~~~ v~~m~ ^oa8 a QBt M~~1B P.~ 1dt? 7f ~ ~,. Y~o1T1CW TAE~E' a~4V>< ~fA-,ec ttM;FM GY/ f2~i' .Gb' ?1.90' LYI 9J' JQ.xS' CYJ Jf' aI 76:06' 00' ~ 10' J7 cvs .~a~• mm' c-s cr~cn• s a~ s . cn' 9 . cva a~76' rlscn• gas' r • crq 6n• Jaon' .z~ss' ~s' alo on• s s~s7rpnr ~a6m• ~~r all os' so• .oe• 1 / .... 7 ~'~° ~~% -- y ~ /;.-: 3` ~~' ~% ~~''/ E ~..j Portion of Temporo~ £mer~ency Access E'csrmrnt ~Ay ~ V ~=%~ O.B.9240 P,7.9~7 TYJ B£ YACHTED . try [><L~ / 1' .~T1I5' 9?.60' '19' .or .~6tm~ s ~za6' rsl 72' 6~zs'~o' .~• »~• a ~°'i /r'_ ~ / 1 ~o a ~:r ~.. ~~ . `~ /:..! :/ l..°-1 a ~~;~~ ~'~'.I1 , ~~'~ ~~`•~ P.6C f37 ~ Temparory Emergency ,O' 1 w '` y OPEN SRACE A fV 1 Access £smL h f ~ D.B.9240 Pg.947 ~ ti ~ ~ ~ ~' / ~ C ~ ~ / ~ ~ ! ~ h Cf . _ 159.0.{ ,~ WoocR/ocE RAAD ROUTE' 668 ~ paq VARIABLE W/DTTl ~ DQ 1666 P~8J6 EASEfvIENT VACATION AREA ~n v ; ~i ~~b ~inC ~~~ CHESTERFIELD COUNTY '~`~ _ ~~ BOARD OF SUPERVISORS Page 1 of 1 . ~~~ E~ AGENDA ~~~~ Meeting Date: April 24, 2013 Item Number: 8.D.6.b. Subject: Request to Quitclaim Portions of a Sixteen-Foot Water Easement Across the Property of Sabra Dipping Company, LLC County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of a 16' water easement across the property of Sabra Dipping Company, LLC. Summary of Information: Sabra Dipping Company, LLC has requested the vacation of portions of a 16' water easement across its property as shown on the attached plat. This request has been reviewed by the Utilities Department. Anew easement will be dedicated. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No 'IIIT~' ET+H Request to Quitclaim Portions of a Sixteen Foot 1Nater Easement across the Property of Sabra Gipping Company, LL~G ~ `-~-.,~ ~,~ ~i ~~ ~~~ ~C T,~y f R~ ~, ~ ~ -~-~~ ~- ~ t ~ ~.. ~~ ~~ r ~c ~' ~~ '~ L Cy ._..._ ______._.._~..__--------__._ ................~..._.__..........__. ~ r' ~ / Portions of a 'Water Easement --f ~ ~ ~ S to be C~uitclaime~l ____ -~-... ~ ~~ ~ _ ~ ~ ~. ~ ~~~, . ~ ~ /`-~_ .. ~... ~ _ _ --._ .,``.~ f~ f '`, t ~-'~-~" ~ Chesterfield Caunbf Department of Utilities 1 ~~ •,A T ~ 11r_.Y -555.67 R? t tl ,. .,- C MNI~JtlIA'A1Nn0'J Ol31tltl31S3H~ p Y ~ ~ a~ § ~g ~tllsiovonwtlae ~ T 4 ~ ~ ~~ ~ ~ ~^~~ ~~~~ ~~+~ 011'ANtldWOOJNIdd1ObH9tlSdOSONV'13H1 `~ ~ ~ r ~ ~ o'~ 3 u# ~ ~° p@~'• NOO31tlOVA39O11N3W3S1133NI1!!31\1M ~ 8 0~~ ~ ~ Q °o~ ~$ $~~a ~#~~ 8~~~ .9GtldOSNOI1tlOdONtlS1N3W3Stl3 ~ u 3S S s ~ ~ ~~p ~~ ~~~ ~ ~ ~? 4$~? 8~~9, 3NIltl3ttlMSf1O1aVAJNIMOHS1V7d o a ~ a ~ £ T qU W~ & W t10 776NL7YM 1llOd l09/ ~s,~~r 'I ~i ~ 9/F'6d 019L'8'O ~•zt o y'aw BtYI'6d 6f61'80 / ry/ 9 \tl+ m n i3g 8£f'6d ZSZI'8'0 404 •~ ~ \$ ~ ~O $ ~ h (lA~rd)o0aoo-zF6Y-9f9-! l8 N/dJ SO ~ 5 5}• ° .n ~ ... dpi, a O p o O ° r NO/1YHOdM2~ /YllYd PK7S071 31 • ~ pqm. ~ 7 ~ z ~h~. 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WAY \I?o `..~ ~~\\~ ! ~ a \\\\\\ ~~~ ~~~/ X62 097 B 1 X53 ZS7 !S7 `` ~ IE, n w~ ~e •n w~ /'m // € \ ~L ~~\ c.°m /\/••Y/~ 1y11 X65 b ~'.°:hh ~ 8 b i3b 8?~~'86 w $ 3` $~F°' m vo~u$ ~~ ~_~ / 21 ^ \ i.. h. h. i.. .! ~ Jai.. .l .l .3 i., }„}„.Z .'t i.,i .3 \~ 'l~0 O~ .$h °O 1 ,\k ~.~^c~S O`Ti '7 w~gh"~yhh•S `~h^S~r~~ht~'•y~ \\~ \ i$ ° ' - - N16'1JOf'f /03. 175 v ~'x°i~~~ , i~tR~~~2~~L9~Li .7i r ~1~~ \ t`6Ed ' 2 ~Y \ \ ~ \ 3a BO 2'•~ ~ ~ ~~# alp ~OpS' Q~ ~m Va ~t 1gn ~;\\ iia./ Qy~^w ~N ~e V ~ Oy 4y\ ~~~~ &Pi ,"ma4a~'vY~ 3o W~, V~m mmg ~~\ `~ ~?~mm So ^o R ~ ~ iii 9 I I ~ ~ 11 ~~~~ _ ~. YA19~/° CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 24, 2013 Item Number: 8.D.7. Subject: Acceptance of a Parcel of Land Along Meadowville Technology Parkway from Capital One, N.A. County Administrator's Comments: County Administrator: Board Action Regu Accept the conveyance of a parcel of land Meadowville Technology Parkway from Capital County Administrator to execute the deed. Summary of Information: containing 0.081 acres along One, N.A., and authorize the Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.081 acres along Meadowville Technology Parkway from Capital One, N.A. This dedication is for improvements in conjunction with the development of VADC-Capital One.. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # '+ I I I T"Y ~` I E T+ H Acceptance of a Parcel of Land Along Meadawrrille Technology Parkway from Capital C?ne, N.A. -~ /~ ~ ~ ~~ ~ ~ ~ ~~~' ~ ~'~ `'~ ,.+~j ~ r '/{"~ ''~r" ih'~ tv ~~ Q o 4 ~~~ ~~ ~ ~~~ ~1 I w ~'~ _.~._~ 4 C1~1 A C~ di ti ~ m . cre e ca +~n . _..__._-------~ t .___--_ ---- ,~., , E .-,. ,~ ~ ~.. ti -... .+~ ~~`^ ~ Chesterfield County Department of Utilities i l~l~, l ~-'-,. Vu' ~~ -` is-u;-E ,_T,.. i h.~Y -655,6. R?t `~ ,, . ... c ~~ ~ ° ~~ ~,, o a~ ~. W ~ a ~'~Qr AES~ a, d ~ s~ wW ~i ~ 6\N1A ~ ~ ~ ~ w ~ ~.an z c~.i .-. `so aSy ~_~ ~p ~^S d0 ~ W~~~~ W Q ~-.-~ i ~ i ~ a i o X kx' ~ W m i yy sw F < c c~ "v3 a y./ ~ ~ ~ ~ M~1 R Ci p ~~iyy s ~ ~~< omso rc ~ ~gN ^ ~' in ~i E~Z SC.~s Qs "~kW'caui~z Imo ~r~rc o~z ~~ x $ r'. A O O ~ r, c~~~ W F .. s= <W ~~y ~'r w~>~~~ ~~>h°r=a~~~7 s < g~~ :° ~ V ~ ~O na A^ o w ffi ~ ~k333G3AUCaco ~ ~:h~~~~s~~~ m~~ tyo o~~ ~ ~ E! ~ w w .A p S 0 ®~^ec~®o®o®oo~oo®o^~~~o©ooab).f~~~® 'h0°° ~F~-1i aC ~~~o ~ ~' 0 0 ~ ~ F z~ z I. o~ ~ ~z~ ~ ~ ~ 00 O v U ~i i 8 ~ / j~ ~/~, / ~ ~ ~~ VIRGINIA - SWTH DISTRICT ~ ~ ~4~ ~ /' i 2 . ~ /~ NAD 83 ~ j/jl" J ~. i 0 i% /` - ~ c.,.. ~ ~ 8~m~ Vim' ~ ~ ~~ i ~,~ - /.~ cw~l a~n~ i / I ag a,~ zv~~~ G mNF-N F. U0~2 X p ABC' ~~o~ O ~R~/ ~ von ~~~ ~ h ~i~=~ ~~ ~~g^r°o ~a~~~ ~. ~ _~~~~ ~~~~m ~ _ ~sa~~ ~~o~5?$S° Noooe•osw sezw' ~~~~~ ~~'Y •g.s8 sass Z ~nURn~3$F ~s~ \,cr w~~~ ~ ~ ~ ~ ~ ~ ~ $ 8 a ~ ~ a ~ .zrseu 3 .a~"ocoo x ~~s „NN ~~'x~'N ~~°`o Um~~~ g~so _ ~,, CHESTERFIELD COUNTY ~~~t _ ~ BOARD OF SUPERVISORS Page 1 of 1 .~Mz ~ AGENDA Rpti~ Meeting Date: April 24, 2013 Item Number: 8.D.8. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Authorize the Chairman of the Board Administrator to execute an agreement Company for a 25' underground easement to 10901 Robious Road. of Supervisors and the County with Virginia Electric and Power serve the new Robious Water Tank at Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 25' underground easement to serve the new Robious Water Tank at 10901 Robious Road. This request has been reviewed by county staff. The existing swale will not be affected. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # OO~4:y 'IIIT`~ lETH C'ott~r=e~-~ttre ~f ;~tt E f~~;etnettt to ~r~it~~itta E1e+ctt~c~ ~tt[1 Fo~~~rr C'ainit~~nv l ~' ,~``~' --1f - ' '` ~, -~ ~ _ ~-_ I ~ .~. EASEh~IEIlT Y___.....____., ~.A ~- ~ .~,! w / ~~ ~~ I'~1A-R~L HEAD? CT' ~. H~MEST Aa CT -~-~- - ~ ~,~`'' 1 R E~ L I (PCT ~ ~-- ,,~~ " 11. F~ ED L I C,~ ~, `~ ti~ ~ ~ ~ ~ ~ I~ ,~ `~ j " ~~ ~ Chesterfield County 6epartment of Utilities i yy~~~, Y I p~+~ fYi T 1 haY' L16.57 krt tiq c m C~ ~ ~ O g ~ ~ a ~ ~ Q ~ o Y ~3 ~ ~ ~~ a j ~~ ~ ~ o s o° $ '~ ~ " a _ o~$ o as ~ a U °°~ z ~ a ~ ~ R ~~ ~ S s ~ ~~ ~~ n s u oa ~ ~' ~o 0 ~y `O a° O .~ w c ~ 0 'O O w CC N ~ Y y0 ' p ~- N r o ~ N N C ~.j ~ sN ~ w v ° 'v ~ o~ ~ a ~ j c _ _ o~ o • U1- io WH ~W ~ W~ ~ ~ a W 0 0 ~ ~ A a4 O~ ~ C '' Cpp R4oa ~ ~°~~ ~ ~d ~ ~! 1 ~~~~~~ ~;,_r,.~_----~ CHESTERFIELD COUNTY °v °' 3 ~ , ~ BOARD OF SUPERVISORS Page 1 of 2 ~,~ AGENDA Meeting Date: April 24, 2013 Item Number: 8.D.9. Subject: Appropriation of Funds for Improvements to the Route 10/Old Bermuda Hundred Road - Meadowville Road Crossover and Extension of Left Turn Lanes on Route 10 at Rivers Bend Boulevard County Administrator's Comments: County Administrator: Action The Board is requested to appropriate $30,000 in cash proffers from Shed 15 for (1) interim safety improvements at the Route 10/Old Bermuda Hundred- Meadowville Road- crossover and (2) the extension of left turn lanes on eastbound Route 10 at Rivers Bend Boulevard. Summary of Information: The Route 10 crossover at Old Bermuda Hundred-Meadowville Road provides full access for all cross streets and through movements. The recent increase in traffic volumes throughout this corridor combined with poor sight distance for turning vehicles has resulted in many accidents occurring in the vicinity of this crossover. Thirteen accidents were reported in 2012, and eight of those occurred between August and December. (Continued on next page) Preparer: R.J.McCracken Preparer: Allan M. Carmody Attachments: ^ Yes Title: Director of Transportation Title: Director of Budget & Management ^ NO ~~~:`~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) The county Transportation Department is currently designing a project to widen Route 10 between Bermuda Triangle Road and Rivers Bend Boulevard that will include safety and operational improvements within the corridor. This project, however, is in the preliminary design stages and will not be complete for several years. In order to improve the safety at the crossover, it can be modified to prohibit eastbound access and through movements. The existing Route 10 eastbound left turn lanes at Rivers Bend Boulevard can be extended to accommodate traffic rerouted from the crossover. VDOT forces can complete this work for $30,000. Funding can be established by appropriating $30,000 in cash proffers from Shed 15 to complete the work. Recommendation: 1. Staff recommends the Board appropriate $30,000 in available cash proffers from Shed 15 for improvements to the Route 10/Old Bermuda Hundred-Meadowville Road crossover and the extension of left turn lanes on Route 10 at Rivers Bend Boulevard. District: Bermuda 1~.t~L7~'T'E ~~ ~C~'~1~+~3~"C~~i~EII ~b~~T~' L~~IPII~-'~°`EI~I~l~T ATTACHMENT A ~ ~ ,. ~~ (IE~~iI~-+(3~w"1~'ILLE ~.C~~~iU~ ~-LIl BEI°ILTI~-~~ HL?TI)F,~E,I? I~~~iI):) ~, ~~ ~, ~ - ~~ _ , extended Left Turn Lanes b ~ ~~~~„~ ~ ' ! tetiw t A v,- ~ a .P. d ~ ~ ~ ~ ~~ i 'taws r, . ~. o :. . '-.'~~ ~ , ',ia~ e S ~~ -;-_ ., . .y~f~~~h"F.y n - ~ ~` ~ ~~ i L .i.la'J .~7,? ~. - n.+_o- ~, tii r- i n '' ~ - ~. fa. ~ x ~'J. '~ l ~ S.. _.. 11 ~ # v . , al ATTACHMENT B ~~. Modified Crossover ~G ~~ s~ 1449 --~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 24, 2013 Item Number: 8.D.10. Subject: Transfer $6,000 from the Bermuda District Improvement Fund to the Parks & Recreation Department Toward the Purchase and Installation of Playground Equipment at Bensley Park m County Administrator: Transfer $6,000 from the Bermuda District Improvement Fund to the Parks & Recreation Department toward the purchase and installation of playground equipment at Bensley Park Summary of Information: Chairman Jaeckle has requested the Board to transfer $6,000 from the Bermuda District Improvement Fund to the Parks & Recreation Department toward the purchase and installation of playground equipment at Bensley Park. This request was originally made by Greater Richmond Fit4Kids, a non-profit organization who is partnering with the Parks and Recreation Department, CarMax and an organization known as KaBOOM! to place this equipment in Bensley Park as part of a nationwide program to install new playgrounds. The Board is authorized to transfer funds to the Department of Parks and Recreation to purchase and install playground equipment for Bensley Park since these are capital improvements to County property which will be used by the public generally. The purchase and installation of the equipment will be governed by the partnering agreement between the parties. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director, Budget & Management 0425:89944.1 Attachments: ^ Yes ~ No 000104 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Greater Richmond Fit4Kids organization) making this funding request? ,s ,e Jt - 'fir " ~ :~,~ ` w.y_: Z. If an organization is the applicant, what is the Fit4Kids is anon-profit working to improve nature and purpose of the organization? children's health through physical activity and healthy eating. The organization is focused on (Attach organization's most recent articles of reducing the prevalence of childhood obesity in the incorporation and/or bylaws to application.) greater Richmond region. 3. What is the amount of funding you are seeking? $500.0 QO Fit4Kids requests $5,000 from the Community Improvement Funds. Fit4Kids is required to raise $8,500 in order to receive a larger grant to build a ,6 playground at Bensley park. The cost of playground ". ~ equipment is $39,000. Fit4Kids is partnering with ~'f Chesterfield Parks and Rec and KaBOOM-, a 4. Describe in detail the funding request and how national non-profit that builds playgrounds in the money, if approved, will be spent. communities across the country. Ka800M! has partnered with CarMax who will fund roughly $30,500 on new playground equipment at Bensley Park. Fit4Kids must raise the remaining $8,500. The community will be very engaged in the planning and building of the playground, which will be installed this June. ~. ~~, iq 5. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Yes Provide name of other department Chesterfield County Parks and Recreation 6. If this request for funding will not fully fund Fit4Kids will be working with community members your activity or program, what other individual and churches to raise the required matching funds. Ot7~~.Q~~ ~~ ~~ or organization will provide the remainder of the funding? r ~_ ,~ ::~,~ 7. If the applicant is an organization, answer the following Yes -corporation Is the organization a corporation Yes -non-profit Is the organization non-profit? . Is the organization tax-exempt? Yes -tax-exempt 3 8. Applicant information: Greater Richmond Fit4Kids Mailing Address 2500 West Broad Street Richmond, VA 23220 - address Telephone Number 804-307-9161- phone Fax Number none -fax E-Mail Address mary@grfit4kids.org -email V-'-! ~e~.;~~' ti .~r`Fy;t~~..~'~`;fi 1 :5_'~fn -:F r~'rRti >~:Nt i ~.( K ..1 .. ~~ ~h`y'lT.. _ -4Q~' ( ,-.;(.', Signature of the applicant - If you are signing on behalf of an organization you must be the Mary Dunne Stewart on behalf of president, vice-president, chairman/director or Name of Applicant vice-chairman. Executive Director-Title If signing on behalf of organization Mary Dunne Stewart -printed name 4-15-2013 -date For Internal Use o®~~.~~ Date Receive '7 ~ ~~ ~~ District: Form: Updated 2/7/2013. O~~~t3 ~.~~ CHESTERFIELD COUNTY ` _ y~ BOARD OF SUPERVISORS Page 1 of 2 S ~ ~,a, ~Z AGENDA Meeting Date: April 24, 2013 Item Number: 8.D.11.0.. Subject: Set a Public Hearing to Consider an Ordinance Dividing Midlothian Voting Precinct in Midlothian Magisterial District into-Two Precincts County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for May 22, 2013 to consider the attached ordinance. Summary of Information: During the 2012 Presidential election, more than 4,000 votes were cast by registered voters in Midlothian Voting Precinct. Under state law, the County must therefore split Midlothian Voting Precinct in order to avoid continued overcrowding on Election Day. The Registrar is proposing to split Midlothian Precinct by creating a new precinct from the more populous, northern portion of the precinct, to be called Midlothian North Voting Precinct. See the attached map and ordinance text for further detail. The proposed voting place for the new Midlothian North Voting Precinct would be the Lifelong Learning Institute, a public school building (commonly referred to by the schools as Watkins Annex) with ample space, parking, and accessibility. Preparer: Jeffrey L. Mincks Title: County Attorne Preparer: Allan M. Carmody Title: Director, Budget & Management Attachments: ^ Yes ~ No # , OO~J~ ®~ ~'~`°~~y CHESTERFIELD COUNTY ` ~ BOARD OF SUPERVISORS Page 2 of 2 S ~ ~=a9 _z AGENDA If the Board approves this change, it must be submitted to the United States Department of Justice (DOJ} for pre-clearance before it can be implemented. DOJ has a period of sixty days in which to act on the pre-clearance submission. Staff anticipates that the change would be implemented before the general election this November. The initial set up cost for FY2014 for voting equipment, supplies, signage, personnel, etc. is estimated to be $25,000. On-going annual expenses for personnel and operating would be about $2,400 which will be included in the FY2015 budget. The Board established a reserve for election expenses that can be used for the initial set up costs. 0505:89935.1(89934.1) ~~~~ ~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 7-3 RELATING TO CHANGE IN POLLING PLACE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) .That Section 7-3 of the Code of the County o Chester teld. 1997, as amended, is amended and re-enacted to read as follows: 000 Midlothian Voting Precinct (503): Beginning at the point where the center line of ~~~rt~€ie~ld~~e~d~S~e F«~°~~47 Route 288 intersects the boundary line between the County of Chesterfield and the County of Powhatan; thence southwestwardly along said boundary line to its intersection with the center line of Swift Creek; thence southeastwardly along said line to its intersection with the Southern Railway Right-of--Way; thence northeastward along said right-of--way to its intersection with County Line Road; thence southward along the center line of County Line Road to its intersection with Mt. Hermon Road; thence northeastwardly along the center line of Mt. Hermon Road to its intersection with the Southern Railway Right-of--Way; thence northeastwardly along said right-of--way to its intersection with Old Hundred Road; thence southeastwardly along the center line of Old Hundred Road to its intersection with Otterdale Road; thence northwardly along the center line of Otterdale Road; to its intersection with the Virginia Power Company easement; thence southeastwardly along the center line of said easement to its intersection with Route 288; thence southwardly along the center line of Route 288 to its intersection with the Western boundary line of Census Block 510411009281043; thence northwardly along the center line of said boundary to its intersection with Western boundary of Census Block 510411009292006; thence north along the center line of said boundary to its intersection with Coalfield Road (State Route 754); thence northwardly along the center line of Coalfield Road (State Route 754) to its intersection with U.S. Route 60 (Midlothian Turnpike); thence westwardly along the center line of U.S. Route 60 (Midlothian Turnpike) to its intersection with the center line of Route 288; thence northwardly along said line ~e-~e~e~r~-~igl~t-e€-~;~tl~en~-~t~~ ~'~-9~~¢)• try ,.o .,,,,.Ft, ,.ai. „i„ +t,o o~+o i; ,.~ ~x~:.,+o,.~; to v a ic+ ~ n , 1VV 11V1211Y iA ~ to its intersection with the boundary line between the County of Chesterfield and the County of Powhatan, the point and place of beginning. The voting place for Midlothian Voting Precinct shall be Midlothian High School, 401 Charter Colony Parkway. 0505:89934.1 1 Midlothian North Voting Precinct (518 Be ig nnin ag t the point where the center line of Winterfield Road (State Route 714 intersects the boundary line between. the County of Chesterfield and the Count~of Powhatan; thence southwestwardl~~ said boundary line to its intersection with the center line of Route 288; thence southwardly along said line to its intersection with the center line of U. S. Route 60 (Midlothian Turnpike); thence eastward along said line to its intersection with the Southern Railroad right-of-wav; thence eastwardly along the center line of said right-of--wav to its intersection with Winterfield Road (State Route 714, thence northwardly along the center line of Winterfield Road (State Route 714) to its intersection with the boundary line between the County of Chesterfield and the Count~of Powhatan, the point and place of beginning, The voting_place for Midlothian North Voting Precinct shall be the Lifelong Learning Institute. 13801 Westfield Road. 000 (2) That this ordinance shall become effective immediately upon adoption. 0505:89934.1 2 'C a~ m O A.a O s.. ~ U .r-+ ,v bA ~ G bA b ~-+ it ~ •~ U M 0 o ?~ x' / \~ \ ! ~, ~ ~ rx .. ~ , ~ ~ °~ ~' ..,._ ~~~ ~ ~,~., '~ ~~ a, r-~ I ! 1 ' ~,~ ~ _~ --~ =~~ ;~1= ~..._ _ .~ :., ~ q ~/ \ l~ W I / 1 ... / i '-- '~„ubAEef -. .~ ~ r. ~ ~ ~ ~ ~ - ~ ~,~ 4 t~: ~ ~ i r I a _ , T ' ~ ~ V az ~' R .: __~~ _ ~;t =" 0 w ~~ r t, ~ <c .U ~ ~ f v c, n n , ~ r 'b ~ ~! c ',~-' ~ 'r ~ :~ C~ J '~' n .. ~v ~o ~~ F-. w z~v~ ~~ ~ 1 ~~ d' x ~~ G ~ ~~ i,' y ~y~ S ~~9 --~ RGIN CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 24, 2013 Item Number: 8.D.11.b. Subject: Set Public Hearing Date to Consider Appropriation of Additional Anticipated VDOT Reimbursements County Administrator's Comments: County Administrator: Board Action ReQu The Board of Supervisors is requested to 22, 2013 to consider appropriation reimbursements for six individual project Summary of Information: schedule a public hearing for May of additional anticipated VDOT s previously approved by the Board. The Board previously appropriated and authorized staff to proceed with the following six projects through advertisement: Route 60 (Courthouse Road to Old Buckingham Road) Widening Route 360 (Winterpock Road to Woodlake Village Parkway) Widening Route 10 (Route 1 to I-95) Widening Route 10, Village of Chester, Pedestrian Improvements Cogbill Road (Howell Lane to Meadowbrook High School) Sidewalk Osborne Road (Cliff Lawn Drive to shopping center) Sidewalk Design of these projects is underway. Additional VDOT funding (Attachment A) has been acquired for the projects. The Board is being requested to appropriate these additional anticipated VDOT reimbursements that have been secured. In some instances, this funding will allow the county to complete the full. scope of work in lieu of reducing the scope to fit funding available; and in other instances, it will allow for an enhanced product outside of the original project scope. Preparer: R.J.McCracken Preparer: Allan M. Carmody Attachments: ^ Yes Title: Director of Transportation Title: Director of Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Recommendation: The sum total of the requested appropriation increase is $18,469,838. State Code requires that a public hearing be held when an amendment equal to 1 percent or more of the total budget is needed. Staff recommends the Board set a public hearing to consider appropriation of additional anticipated VDOT reimbursements to the projects as indicated below: Route 60 (Courthouse Road to Old Buckingham Road) Widening - $4,100,000 Route 360 (Winterpock Road to Woodlake Village Parkway) Widening - $8,950,000 Route 10 (Route 1 to I-95) Widening - $4,000,000 Route 10, Village of Chester, Pedestrian Improvements - $200,000 Cogbill Road (Howell Lane to Meadowbrook High School) Sidewalk - $380,000 Osborne Road (Cliff Lawn Drive to shopping center) Sidewalk - $839,838 No additional local match is required. District: Countywide ~~~ r .:~. N ~_ ~~ .^^ i~ ~. 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O O C M~ c ~ y 3 c Q .O 7 V ~ 0 ~"O 7~ OO ~ N a. a 0 7 ~m 0 O ~~ O' ~~ O O ~a O O U~ N O Q H W Q r a ®~~~.~~ r ~C' ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 5 Meeting Date: April 24, 2013 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 06-0298 Project Name: Hallsley, Section 2 Location: 15350 Hunting Hill Road Developer: East West - Hallsley, LLC Contractor: R.M.C. Contractors, Incorporated Contract Amount: Water Improvements - Wastewater Improvements - $116,690.00 $137,601.00 District: Matoaca Preparers William O. Wright Title:. Assistant Director of Utilities Attachments: ~ Yes ^ No # ~~~ ,~ ,4 .~.~..~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 5 AGENDA Summary of Information: (Continued 2. Contract Number: 07-0048 Project Name: Westerleigh, Section 4 Location: 17000 Westerleigh Parkway Developer: Westerleigh FC, LLC Contractor: Piedmont Construction Company, Inc. Contract Amount: Water Improvements - Wastewater Improvements - District: 3. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: Matoaca 07-0404 Magnolia Green, Section 1 17308 Hull Street Road 6801 Woolridge Road - Moseley LP Castle Equipment Corporation Water Improvements - Wastewater Improvements - Matoaca $51,000.00 $66,250.00 $91,797.00 $147,201.18 4. Contract Number: 08-0024 Project Name: Foxfield - Swift Fax Drive Extension, Phase 1 Location: 6300 Woolridge Road Developer: Chesterfield Development Incorporated and. BV Development, LC Contractor: Contract Amount: Water Improvements - $23,130.00 District: Matoaca CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 5 AGENDA Summary of Information: (Continued) 5. Contract Number: 08-0123 Project Name: Hallsley Brightwalton Road Extension Location: 1300 Old Hundred Road Developer: East West - Hallsley, LLC Contractor: R.M.C. Contractors, Incorporated Contract Amount: Water Improvements - $105,914.00 Wastewater Improvements - $12,150.00 District: Matoaca 6. Contract Number: 12-0069 Project Name: Brooks Chapel, Section 3 Location: 3600 Ethens Point Lane Developer: Providence Investments, LC Contractor: R.M.C. Contractors, Incorporated Contract Amount: Water Improvements - $47,945.00 Wastewater Improvements - $75,030.00 District: Bermuda 7. Contract Number: 12-0111 Project Name: Foxfield - Swift Fox Drive Extension, Phase II Location: 6300 Woolridge Road Developer: Chesterfield Development Incorporated and BV Development, LC Contractor: R.M.C. Contractors, Incorporated Contract Amount: Water Improvements - $23,530.00 District: Matoaca O~a~~.'~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 5 AGENDA Summary of Information: (Continued) 8. Contract Number: 12-0163 Project Name: Bojangles Old Centralia Crossing Location: 9841 Chester Road 9. Developer: Redco Properties, LLC Contractor: Wright Contracting, LLC Contract Amount: Water Improvements - $5,550.00 Wastewater Improvements - $1,240.00 District: Bermuda Contract Number: 12-0171 Project Name: Bojangles Bermuda Crossroads Marketplace Location: 12121 Bermuda Crossing Lane Developer: Contractor: Contract Amount: District: 10. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: Redco Properties, LLC Wright Contracting, LLC Water Improvements - Wastewater Improvements - Bermuda 12-0178 Wadsworth Drive (155) Zacharias Ganey 155 Wadsworth Drive Midlothian Plaza Associates, LLC RMM enterprises, Incorporated water Improvements - Wastewater Improvements - Midlothian $12,280.00 $5,300.00 $6.750.00 $9,300.00 9 '~ 'x "~` CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 5 of 5 AGENDA Summary of Information: (Continued) 11. Contract Number: 13-0008 Project Name: Stamptech Expansion Location: 13130 Parkers Battery Road Developer: Contractor: Contract Amount: District: 12. Contract Number: Project Name: Location: Developer: Contractor Contract Amount: District: ~~~~~ ~~ ADKT, LLC Harrell Contracting, Incorporated Water Improvements - $22,002.00 Bermuda 13-0024 Petersburg Street (12416) 12416 Petersburg Street James M. Biringer III and Amanda Biringer William M. Harmon Contractors Water Improvements - Wastewater Improvements - $2,000.00 $5,000.00 Bermuda ~~~~~~ S,~,Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 24, 2013 Item Number: 9.6. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers _ James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No #U®~~~~ CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances Apri124, 2013 of General Fund Fiscal Year Budgeted Expenditures* 2009 $53,495,000 7.7% 2010 $53,495,000 8.1 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8,0% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS Apri124, 2013 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2012 BEGINNING JULY 1, 2011 4/13/2011 FY2012 Budget Addition 13,552,500 17,580,585 4/13/2011 FY2012 Capital Projects (13,352,500) 4,228,085 8/24/2011 Construction of first phase of Mary B. Stratton Park (391,735) 3,836,350 11/9/2011 Chesterwood-Coghill Rd Drainage Improvements (change order (32,066) 3,804,284 1/11/2012 Chesterwood-Coghill Rd Drainage Improvements (change order (20,204) 3,784,080 4/25/2012 Point of Rocks Property Maintenance (85,000) 3,699,080 6/27/2012 Mary B. Stratton Park Sports Fields additional work (210,000) 3,489,080 FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 3/28/2012 FY2013 Budget Addition 13,905,000 3/28/2012 FY2013 Capital Projects (13,199,300) 1/22/2013 Return funds from completed projects 368,699 3/15/2013 Return funds from completed projects 171,301 17,394,080 4,194,780 4,563,479 4,734,780 ~~~~ CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS Apri124, 2013 Maximum Balance Carry Over Pending from FY2013 Funds Used Items on Board District Prior Years Appropriation Year to Date 4/24 Agenda Approval Bermuda $23,429 $33,500 $20,285 $6,000 $30,644 Clover Hill 37,500 33,500 4,300 0 66,700 Dale 37,391 33,500 19,555 1,329 50,007 Matoaca 37,500 33,500 17,330 0 53,670 Midlothian 37,500 33,500 4,300 0 66,700 County Wide - - - - - ~~~~~~ Prepared by Accounting Department March 29, 2013 SCHEDULE OF CAPITA LIZED LEASE PUR CHASES APPROVED AND EXECUTED Outstanding Date Original Date Balance B~ Description Amount Ends 3/31/2013 04/99 Public Facility Lease -Juvenile Courts Project $16,100,000 01/20 $5,785,000 (Refinanced 10/10) 03/03 Certificates of Participation* -Building Construction, Expansion and Renovation 6,100,000 11/23 950,000 03/04 Certificates of Participation* -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 11/15 2,630,000 10/04 Cloverleaf Mall Redevelopment Project 16,596,199 10/13 16,596,199 12/04 Energy Improvements at County Facilities 1,519,567 12/17 780,089 OS/OS Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11/24 4,010,000 05/06 Certificates of Participation* -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 5,905,000 08/07 Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 16,380,000 06/12 Certificates of Participation Refunding - Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 19,755,000 11/24 19.635,000 *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED 130.715.766 72.671.288 PENDING EXECUTION Description Approved Amount None CHESTERFIELD COUNTY `~~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA IN9 Meeting Date: April 24, 2013 Item Number: 14.A. Subject: Resolution Recognizing the Outstanding Accomplishments of Mr. Wyatt B. Durrette III County Administrator's Comments: County Administrator: Mr. Warren requests that the Board of Supervisors adopt the attached resolution recognizing Mr. Wyatt B. Durrette III. Summary of Information: Mr. Durrette is a former Chesterfield County resident and Midlothian High School graduate who has achieved success as a country song writer, most prominently for the Zac Brown Band. This resolution recognizes that success and extends congratulations from the BOS on behalf of Chesterfield Counmty residents. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No ~~~~~ RECOGNIZING THE OUTSTANDING ACCOMPLISHMENTS OF MR. WYATT B. DURRETTE III WHEREAS, Mr. Wyatt B. Durrette III is a well-known contemporary country songwriter; and WHEREAS, Mr. Durrette wrote his first song, "To Be in Love," when he was 11 years old; and WHEREAS, Mr. Durrette is a former Chesterfield County resident and has family members who still reside in the county; and WHEREAS, he graduated from Midlothian High School; and WHEREAS, after high school, Mr. Durrette attended the Virginia Military Institute; and WHEREAS, in the 1990s, Mr. Durrette decided to leave college and move to Atlanta, Georgia; and. WHEREAS, in the mid- to late 90s, while tending bar and booking shows in the Dixie Tavern, Mr. Durrette met guitarist and singer Zac Brown, a regular performer at the venue; and WHEREAS, Mr. Durrette and Mr. Brown began to collaborate on songwriting, and became good friends; and WHEREAS, for years, the two men toured together, with Mr. Durrette writing songs with Mr. Brown for the Zac Brown Band; and WHEREAS, many of Mr. Durrette's songs, including Knee Deep, Highway 20 Ride, Chicken Fried. and others, have been highly successful; and WHEREAS, Chesterfield County is proud to claim Mr. Wyatt B. Durrette III as its own. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of April 2013, publicly recognizes the exemplary achievements of Mr. Wyatt B. Durrette III, congratulates him on his successful musical career, and extends best wishes for continued success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Durrette, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. .- -~.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 V y'.~ AGENDA IN9 4 Meeting Date: April 24, 2013 Item Number: 14.B. Subject: Resolution Recognizing Mr. George Peyton Upon His Retirement from the Retail Merchants Association County Administrator's Comments: County Administrator: Board Action Request Mr. Warren requests that the Board of Supervisors adopt the attached resolution honoring Mr. George Peyton, who is retiring from the Retail Merchants Association. Summary of Information: Mr. George Peyton is retiring after a 24-year career with the Retail Merchants Association, during which he has served as Vice President. He also has served in a variety of responsible positions on several boards of directors and in .other leadership roles, in which he has provided the Metropolitan Richmond Region and the Commonwealth of Virginia with steadfast and dedicated service. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No # OCD ~~ ~. ~,'~~ RECOGNIZING MR. GEORGE PEYTON UPON HIS RETIREMENT FROM THE RETAIL MERCHANTS ASSOCIATION WHEREAS, Mr. George Peyton is a native Virginian who was born in Spotsylvania County and has made Goochland and the Greater Richmond Metropolitan Area his home; and WHEREAS, Mr. Peyton served honorably in the United States Air Force from 1966 until 1969; and WHEREAS, Mr. Peyton later earned a Bachelor of Science in Business from Virginia Commonwealth University; and and WHEREAS, Mr. Peyton was employed by Miller & Rhoads from 1972 to 1987; WHEREAS, he also was employed by Burke & Co. from 1988 to 1989; and WHEREAS, Mr. Peyton began his long affiliation with the Retail Merchants Association in 1989; and WHEREAS, he has provided distinguished service as Vice President of Government Relations at the Retail Merchants Association; and WHEREAS, in that role, Mr. Peyton has been an active advocate for a wide range of business-related matters of importance to Chesterfield County and the region; and WHEREAS, he has spoken eloquently about proposals to amend the county's Business License Tax Ordinance; about food-handling-safety training programs; about-sign ordinances and numerous other topics of public interest; and WHEREAS, Mr. Peyton served as president of the Metro Richmond Crime Stoppers Board of Directors; and WHEREAS, he also served on the appointed by two Virginia governors Recycling Fund Advisory Board; and RideFinders Advisory Board and was to serve on the Litter Control and WHEREAS, Mr. Peyton has announced his retirement from the Retail Merchants Association after a 24-year career with that organization. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of April 2013, publicly recognizes the exemplary achievements and civic service of Mr. George Peyton, expresses appreciation on behalf of all Chesterfield County residents, and extends best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Peyton and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY '~,. BOARD OF SUPERVISORS Page 1 of 1 AGENDA IN9 4 Meeting Date: April 24, 2013 Item Number: 14.C. Subject: Resolution Recognizing the 60th Anniversary of Timmons Group County Administrator's Comments: County Administrator: Mr. Warren requests that the Board of Supervisors adopt the attached resolution recognizing the 60th anniversary of Timmons Group. Summary of Information: Timmons Group was formed in reputation for excellence ove and construction projects federal design-build projects large scale. This resolution accomplishment. 1953 by Mr. J. K. Timmons, and has built a r the past 60 years in a wide array of design ranging from small-town infrastructure to and residential and commercial projects on a recognizes this history of superior business Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No # ®~9~~~~ RECOGNIZING THE 60TH ANNIVERSARY OF TIMMONS GROUP WHEREAS, since 1953, Timmons Group has had a reputation for excellence in the design and construction of development projects of all sizes; and WHEREAS, Timmons Group has been cited by Engineering News Record's as being among the Top 500 Design Firms in the country; and WHEREAS, Timmons. Group provides expertise in civil engineering, environmental, GISjgeospatial technology; landscape architecture and surveying services; and WHEREAS, currently, Timmons Group maintains 12 offices from Pennsylvania through the Carolinas; and WHEREAS, Timmons Group is actively working in 11 states, including as far away as California and Oregon as well as on the east coast, the southwest and other areas; and WHEREAS, locally, Timmons Group is the 15th largest privately held business firm in Richmond; and WHEREAS, among its well-known projects in Central Virginia, Timmons Group has worked on the Redskins Training Camp, Amazon, Rolls Royce, Stonebridge, Magnolia Green, Main Street Station, the Vitamin Shop, west Broad Village and Gateway Plaza; and WHEREAS, among the company's notable clients are Richmond International Airport, Richmond International Raceway; the City of Richmond; Chesterfield, Hanover and Henrico counties and the Virginia Department of Transportation; and WHEREAS, Mr. Timmons subsequently developed the Foundry Golf Course in nearby Powhatan County, Virginia; and WHEREAS, he was instrumental in developing the infrastructure that resulted in the Swift Creek Reservoir and the award-winning Brandermill community in the county. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield Board of Supervisors, this 24th day of April 2013, publicly recognizes the exemplary achievements Timmons Group, and on behalf of all Chesterfield County residents, expresses sincere best wishes for continued success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Timmons Group, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1'HB Meeting Date: April 24, 2013 Item Number: 14.D. Subject: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout Com County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Adam Thomas Dingman, Troop 2806, sponsored by Woodlake United Methodist Church, and Mr. Thomas Frederick Morley, Troop 1891, sponsored by Bon Air United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No t WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Adam Thomas Dingman, Troop 2806, sponsored by Woodlake United Methodist Church, and Mr. Thomas Frederick Morley, Troop 1891, sponsored by Bon Air United Methodist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Adam and Thomas have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of April 2013, publicly recognizes Mr. Adam Thomas Dingman and Mr. Thomas Frederick Morley, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. CHESTERFIELD COUNTY == BOARD OF SUPERVISORS Page 1 of 1 ~~~~~~ AGENDA ~.? ~4CiNJ~ Meeting Date: Aprif 24, 2013 Item Number: 14.E. Subject: Resolution Recognizing April 22-26, 2013, as "Chesterfield County Classics Week" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Jaeckle has requested that the Board adopt the attached resolution recognizing April 22-26, 2013, as "Chesterfield County Classics Week." Every year, the National Junior Classical League (NJCL), one of the largest youth organizations in the world, sponsors what is known as "National Classics Week," recognizing the impact Classical culture has left on modern society through educational ventures, publicity activities, and community service. The Junior Classical League chapter at Midlothian High School and the Midlothian High School Latin Club celebrate the Classics' impact on modern society through a wide range of service and outreach projects. Members. of the Midlothian High School Latin Club will be present to accept the resolution. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No ~~~~x ~= RECOGNIZING APRIL 22-26, 2013, AS "CHESTERFIELD COUNTY CLASSICS WEEK" WHEREAS, the National Junior Classical League was founded in 1936 to encourage an interest in and an appreciation of the language, literature and culture of ancient Greece and Rome; and WHEREAS, throughout Chesterfield County, there are several chapters of the Junior Classical League, comprised of middle and high school Latin, Greek, and Classics pupils; and WHEREAS, the Virginia Junior Classical League is a long- time affiliate of the American Classical League, founded in 1919 for the purpose of fostering the study of classical languages in the United States and Canada; and WHEREAS, Chesterfield County's Junior Classical League chapters are tangibly involved in the educational needs of their student members and are committed to a better future for their students and the community, through active participation in service and outreach projects; and WHEREAS, Chesterfield County's Junior members believe that the Classics continue to significant place in today's culture; and Junior Classical League chapters, comprised teachers, believe that continued emphasis on Classics is essential, if appreciation of language, arts, and Western culture is to valuable; and Classical League hold a vital and the Chesterfield of students and the study of the the Classics in remain strong and WHEREAS, "Chesterfield County Classics Week" is held in commemoration of the traditional anniversary of the founding of ancient Rome; and WHEREAS, Chesterfield County recognizes the relevance of Classical culture upon its own unique history, the wide interest that countless Chesterfield citizens hold for the Classics, and the advantages that a study of the Classical world offers to all students. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of April 2013, publicly recognizes April 22-26, 2013, as "Chesterfield County Classics Week," and calls this observance to the attention of its citizens. ~~!~`~ ~~ CHESTERFIELD COUNTY `'`~"~,. BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1]19 -_~ R Meeting Date: April 24, 2013 Item Number: 2'D. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on May 22, 2013, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No