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01-08-2003 Packets
CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: January 8, 2003 Item Number: I.A. Subiect: Election of Chairman and Vice Chairman County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Board's first order of business is the election of Chairman and Vice Chairman for 2003. The County Administrator presides over the meeting until the election of Chairman. Nominations do not require a second. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: -] Yes No 0 00001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January 8, 2003 Item Number: I.B. Subject: Nomination/Appointments to Various Boards and Commissions County Administrator's Comments: County Administrator:, Board Action Requested: Summary of Information: Each year at the organizational meeting, the Board must make a number of appointments to various Boards and Commissions. In addition, there are a number of appointments to committees appointed by the Chairman See attached list. ' Preparer: Lisa H. Elko Title: Attachments: Yes ~-~ No Clerk to the Board 000002 RICHMOND REGIONAL PLANNING DISTRICT COMMISSION Mr. J. L. McHale, III Mr. Arthur S. Warren Mr. Edward B. Barber Mr. Kelly E. Miller Mrs. Renny Bush Humphrey Terms expiring December 31, 2003. RICHMOND AREAMETROPOLITAN TRANSPORTATION PLANNING ORGANIZATION Mr. Kelly E. Miller Mr. J. L. McHale, III Mr. Edward B. Barber Terms expiring December 31, 2003. CRATER PLANNING DISTRICT COMMISSION Mr. J. L. McHale, III Mr. Arthur S. Warren Mrs. Renny Bush Humphrey Terms expiring December 31, 2003. GREATER RICH~OND PARTNERSHIP, INCORPORAT~ Mr. Arthur S. Warren Term expiring December 31, 2003. CAPITAL REGION AIRPORT COMMISSION Mr. Kelly E. Miller Mr. Arthur S. Warren Mr. Edward B. Barber Terms expiring December 31, 2003. VIRGINIA'S GATEWAY REGION BOARD Mr. J. L. McHale, III Term expiring September 30, 2003. SOCIAL SERVICES BOARD Mr. Kelly E. Miller Term expiring December 31, 2003. 000003 PARKS AND RECREATION a~VISORY COMMISSIOn ADpointments are for terms expiring 12/31/02 Ms Mr Ms Mr Mr Mr Mr Lynn Crump - Bermuda District Timothy Mick - Bermuda District Terry Minor - Clover Hill District Richard Worcester - Clover Hill District Dennis Harding - Dale District Robert Terrell - Dale District Ron Stack - Matoaca District Mr. John Hilliard - Midlothian District Mr. Ron Maxey - Midlothian District Ms. Marsha Litton*, School Board Representative Terms would be for one year beginning January 1, 2003 and expiring December 31, 2003. Mr. Ramsey recommends that the School Board make the nomination for the School Board Representative. DISABILITY SERVICES BOARD Ms. Johnna G. Throckmorton - At-Large Member Term would begin January 1, 2003 and expiring December 31, 2005. 000004 CHAIP/~AN' S APPOINT~- ~TS C UR R EN T M E I~ B E R $ BUDGET AND AUDIT COMMITTEE Unspecified Term Mr. J. L. McHale, III Mr. Arthur S. Warren COUNTY EMPLOYEE BENEFITS COMMiTT~ Unspecified Term Mr. Edward B. Barber Mrs. Renny Bush Humphrey DRUG COURT COMMITTFF Unspecified Term Mr. Kelly E. Miller Mr. J. L. McHale, III JUVENILE DRUG COURT CORE PLANNING TEAM Unspecified Term Mr. Kelly E. Miller SCHOOL BQARD LIAISON COMMITT~ Unspecified Term Mr. Arthur S. Warren Mr. Edward B. Barber SOLID WASTE ADVISORY COMMITTEE Appointment is for term expiring 12/31/02 Mrs. Renny Bush Humphrey Mr. Kelly E. Miller Term would be a one year term beginning January 1 2003 and expiring December 31, 2003. ' 000005 BOARD APPOI~S CURRENT MEMBERS TRI-CITIES AREA METROPOLITANPLANNING OaGANIZATION (CRATER NPO) Term would be one year beginning January 1 2003 and expiring December 31, 2003. ' Mrs. Renny B. Humphrey METROPOLITAN RICHIiOND CONVENTION & VISITORS BU~m~U {MRCaVB) ADDointment is for term expiring 12/31/02 Mr. Edward B. Barber Term would be for one year beginning January 1 2003 and expiring December 31, 2003. ' (Rules Call for an Elected Official to Serve as Representative - Change in policy no longer calls for the Chief Elected Official to serve.) CAPITAL AR~AWORKFORCE INVEST~m. NT POLICY BQARD ~_.~D_ CRATER WORKFORCE INVEST~m..~ POLICY BOARD Unspecified Term Mr. Bradford Hammer CARPENTER CENTER BOARD OF DIRECTOR~ Ex-officio capacity Mr. J. L. McHale, III MAYMONT FOUNDATION Term would be one year beginning January 1, December 31, 2003. Mr. Kelly Miller 2003 and expiring oOooo& COALITION OF HIGH GROWTH CO__N~gJNITIES Unspecified Term Mr. Arthur S. Warren RED CROSS LOCAL GOVERI~m~.NT ADVISORY COI~WTTT~ ApDointment is for term expiring 12/31/02 Mrs. Renny Bush Humphrey Term would be a one year term beginning January 1, 2003 and expiring December 31, 2003. RICHMOND REGIONAL COMPETITIVENESS Unspecified Term (Chief Elected Official) New Chairman to serve in this capacity 00o00'1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: Januar~ 8, 2003 Item Number: 1.C. Subject: Adoption of Procedures of the Board of Supervisors Governing Meetings in 2003 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of Procedures of the Board of Supervisors for 2003 Summary of Information: Each year the Board of Supervisors adopts procedures governing the conduct of meetings at the organizational meeting in January. Staff recommends no changes this year. Preparer: Steven L. Micas Title:County Attorney 0825:~141.1(538.25) Attachments: Yes ~'~ No 000008 2003 PROCEDURES OF THE BOARD OF SUPERVISORS Chesterfield County, Virginia 000009 2003 PROCEDURES OF THE BOARD OF SUPERVISORS BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in accordance with Section 3.4 of the County Charter that the following rules of procedures shall govern the conduct of meetings and work sessions of the Board of Supervisors during the 2003 calendar year. Presiding Officer Section 1. The Board's parliamentary procedures shall be Robert's Rules of Order, a Manual of General Parliamentary Law, to the extent compatible with law and the historical practices of the Board of Supervisors. The County Attomey shall act as parliamentarian to the Board. Any questions involving the interpretation or application of Robert's Rules shall be addressed to the County Attorney. Section 2. The Chairman, or the Vice-Chairman, or in their absence, the most senior member of the Board alphabetically, shall preside at all meetings of the Board, and on the appearance of a quorum shall call the meeting to order and the Board shall then proceed with its business. Section 3. The presiding officer shall preserve order and decorum. He may speak, make motions, and vote on all questions and he shall decide questions of order and procedure. The Chairman may set reasonable time limits for speakers and public hearings; provided that by majority vote the Board may reject such time limits. Section 4. A quorum shall consist of at least three members of the Board. A majority of a quorum shall be sufficient to carry any question except tax issues, incurring of debt and appropriations in excess of $500.00 all of which shall require a majority of the full Board for adoption. No Board member is required to vote on any question, but an abstention, although not a vote in favor of carrying a question, shall be counted as a vote for the purpose of determining a quorum. A tie vote shall defeat the motion, resolution or issue voted on, provided that all zoning cases must be disposed of by a motion approved by a majority of those voting. An abstention defeats a motion requiring a unanimous vote. The Board shall not designate a tie breaker pursuant to § 15.2-1421 of the Code of Virginia. 0825:538.25 (Adopted 1/8/03) 0000 0 Order of Business Section 5. The order of business at a regular meeting of the Board shall be as follows beginning at 4:00 p.m. or an alternative specified meeting time: (a) Approval of minutes of the previous meeting. Reading of the minutes shall be automatically dispensed with. (b) County Administrator's comments. (c) Board Committee reports. (d) Requests to postpone action, additions, deletions or changes in the order of presentation with respect to any matter on the agenda. (e) Special resolutions of recognition. (f) Work sessions. (g) Deferred agenda items not requiring a public hearing. (h) New County business not requiring a public heating including deferred and new appointments. (i) Hearings of citizens on unscheduled matters involving the services, policies and affairs of the county government or claims against the Board. (j) Reports. (k) Dinner at 5:00 p.m. (1) Non-sectarian invocations followed by the pledge of allegiance at 7:00 p.m.. (m) Special resolutions of recognition not heard at the afternoon session. (n) Deferred public hearings. 0825:538.25 (Adopted 1/8/03) OO00 & (o) (p) Zoning and mobile home public hearings placed on the consent agenda by the Planning Department. Heatings of citizens on unscheduled matters or claims not heard at the afternoon session. (q) Remaining public hearings or zoning public hearings based on appropriate meeting date. (r) Adjournment. The Board shall confine their decisions to the matters presented on the agenda. Section 6. Any citizen desiring to present any matter concerning the services, policies and affairs of the County or claims against the Board shall be allotted appropriate time to present his case by the presiding officer. The presentation of the claim shall not exceed 30 minutes and each speaker may not exceed 5 minutes. Every citizen desiring to present a matter to the Board shall by noon on the 6th calendar day prior to the meeting notify the Clerk of his intent to speak and the topic. The notice shall describe in detail the nature of the issue to be presented to the Board and the remedy, if any, that the citizen will ask of the Board. No citizen shall speak on any matter of business which is a subject on the Board's agenda for that day. Citizens may not yield time to another speaker. After the County Administrator submits a budget, comments on the budget shall be confined to advertised public heatings until the budget is adopted. Persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; (f) Address pending litigation; or 0825:538.25 (Adopted 1/8/03) OOO01,E (g) Speak to matters previously presented to the Board by the speaker unless the County Administrator has made a recommendation. Section 7. Any person speaking to a matter shall be limited to such period of time as shall be allotted by the presiding officer when necessary to preserve order and the efficiency of the meeting. The Board may accept written comments in lieu of oral statements. Any person may publicly speak to an item on that meeting's "Consent Agenda" for up to three minutes so long as the Board votes to remove a consent item from the consent agenda for public comment. Section 8. The order of business at a special meeting shall follow that of a regular meeting to the greatest extent possible. Minutes of Meeting Section 9. The Clerk of the Board shall prepare and maintain adequate minutes of the proceedings of the Board in accordance with the requirements of the Code of Virginia, 1950, as amended. Each recorded vote shall indicate how each member of the Board voted. Preparation of minutes will not include every aspect of the Board's meetings relating specifically to discussion and debate but will include all significant events relating to official action. Minutes shall be included as part of the agenda package for the subsequent meeting of the Board. Section 10. The Board may correct its minutes after approval of the minutes only upon a clear showing that a clerical or administrative mistake was made. Agenda Section 11. The County Administrator shall prepare an agenda for each regular or special meeting of the Board on which shall appear the title of each matter on which action is to be taken at that meeting. The agenda for each regular meeting shall (a) be prepared at least five days prior to the meeting, (b) be promptly mailed or delivered to each member of the Board or placed in the repository assigned to such Board member, and (c) be distributed to appropriate officers and employees of the county government and members of the public and media requesting copies. Section 12. Upon a majority vote of the Board of Supervisors any item may be added when the agenda is voted on and the Chairman may allow any agenda item to be called out of sequence. 0825:538.25 (Adopted 1/8/03) 0000 .I1 Section 13. Any matter not on the scheduled agenda, may be heard after the agenda has been approved by the Board only upon the unanimous vote of the Board members present. Any such matter must be of an emergency nature, vital to the continued proper and lawful operation of the County. Section 14. No matter on the scheduled agenda shall be considered after 11:00 p.m. without the unanimous consent of the Board. Any matter not heard shall be automatically continued to the next scheduled meeting of the Board. Motions Section 15. When a motion is under debate no additional motions may be made except a motion to withdraw, to defer, to substitute, or to amend. If the maker of a motion and the member seconding the motion agree, a motion may be amended or withdrawn. Such motions shall take precedence in the order listed above. Only one substitute motion shall be in order for a principal motion. All motions to defer shall be to a date certain. Prior to voting on a motion to defer, the Board shall hear public comments on the issue of deferral if the scheduled item requires a public hearing. Reconsideration of Ordinances, Resolutions and Motions Section 16. Any vote by a member of the Board is final once cast. Planning Commission decisions are final once made. No ordinance, resolution or motion previously voted upon by the Board shall be brought forward for reconsideration during the same meeting of the Board. Debate Section 17. Each member of the Board may participate in discussion of any issue only after being recognized by the Chairman. The Chairman shall not recognize a motion to "Call the Question" until every member desiring to speak has had a chance to speak. At the conclusion of debate, the question shall be called and no further debate shall be in order. Requests relating to criticisms or concerns regarding the administration of the County, except when related to agenda items, shall not be presented or raised at a meeting of the Board unless first submitted in writing to the County Administrator and unless his response fails to resolve the issue. 0800:538.24 5 O0001 Regular Meetin~ Section 18. Each year at its organizational meeting the Board shall set the regular meeting times and dates for the following year provided, however, that the Board shall meet at least once each month. Whenever the regularly scheduled meeting date shall fall on a legal holiday, the regular meeting of the Board shall be held on the following day in accordance with § 15.2- 1416 of the Code of Virginia, 1950, as amended. The Chairman may cancel any meeting because of inclement weather and should reschedule any canceled meeting at the earliest possible date by sending written notice to each member of the Board. Special Meetings Section 19. Special meetings of the Board may be called by two members of the Board or the Chairman in accordance with §§ 15.2-1417 and 15.2-1418 of the Code of Virginia, 1950, as amended. Upon making such request the Clerk shall specify the matters to be considered and shall notify in writing all members of the Board and the County Attorney immediately. The meeting may be held only if waivers are signed by every member of the Board and the County Attorney or if every member and the County Attorney attend the special meeting. Appointments Section 20. Appointments to committees of the Board and to authorities, boards and commissions shall be made only by resolution adopted by a majority of the full Board at a meeting subsequent to the meeting when the name has been offered to the Board for consideration. Prior to consideration of the nomination, the nominee shall be notified to determine his willingness to serve and to determine if he meets the minimum qualifications for such appointment. Committees Section 21. The Board may create committees and shall appoint members to such committees. Committees may hold hearings and perform such other duties as may be prescribed. A committee may be instructed concerning the form of any report it shall be requested to make and a time may be fixed for submission of any report. 0800:538.24 6 00001.5 Zoning Section 22. With the exception of zoning cases which have been scheduled for a public hearing before both the Chesterfield Planning Commission and the Board of Supervisors in the same month, no zoning case shall be considered by the Board of Supervisors if amendments, changes, withdrawals, or proffers have been submitted by the applicant after the case has appeared in the newspaper pursuant to the required publication. All such cases shall be deferred to the next appropriate Board meeting for consideration after proper readverfising. Section 23. If a majority of the Board is not reelected, no zoning case shall be considered by the Board of Supervisors after November, 2003 until the organizational meeting in January, 2004 unless such delay would exceed twelve months for that case. Amendment of Rules Section 24. The roles of procedure of the governing body may be amended at any time during the year by a unanimous vote of the full Board. Section 25. The Board of Supervisors may suspend the application of any section of these rules by a unanimous affirmative vote of all Board members present at any time during the agenda. Section 26. A Deputy Sheriff shall serve as Sergeant at Arms. 0800:538.24 7 0000 !6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: January/8, 2003 Item Number: 1.D. Sublect: Setting of Regular Meeting Dates for 2003 County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Board should establish its schedule for regular meeting dates and times for 2003. Staff recommends approval of the attached schedule. Staff may request earlier meeting times for work sessions or budget meetings. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: Yes -~No oooox7 BOARD OF SUPERVISORS REGULAR MEETING DATES FOR 2003 January 8, 2003 at 4:00 p.m. January 22, 2003 at 3:30 p.m. February 12, 2003 at 3:30 p.m. February 26, 2003 at 3:30 p.m. March 12, 2003 at 3:30 p.m. March 26, 2003 at 3:30 p.m. April 9, 2003 at 3:30 p.m. April 23, 2003 at 4:00 p.m. May 28, 2003 at 4:00 p.m. June 18, 2003 at 3:00 p.m.* July 23, 2003 at 3:00 p.m. August 27, 2003 at 3:00 p.m. September 17, 2003 at 3:30 p.m.* October 8, 2003 at 4:00 p.m. October 22, 2003 at 4:00 p.m. November 12, 2003 at 4:00 p.m. November 25, 2003 at 4:00 p.m.** December 17, 2003 at 3:30 p.m.* * Third Wednesdays ** Tuesday, due to the Thanksgiving Holiday Special Meeting Dates for 2003 Budget Public Hearing - March 26, 2003 at 7:00 p.m. in the Public Meeting Room oo0ox CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 8, 2003 Subject: Item Number: 7.A. Work Session with the Committee on the Future County Administrator's Comments: County Administrator: Board Action Requested: Hold a Work Session to present the Committee's current report on the Aging of the Population, titled ~Choices, Options, and Benefits of Aging." Summary of Information: The Committee on the Future will present its current report addressing the Aging of the Population. The Committee has published a 61-page report detailing 13 major recommendations for an informed, independent and involved senior population in Chesterfield County. A copy of the report will be presented to each Board member. John A. Gibney, Jr., chairman of the Committee, will make the presentation. Preparer: Mary C. Kruse Title: Government Affairs Analyst Attachments: Yes O No 0.000 .9 CHESTERFZELD COUNTY COMMZTTEE ON THE FUTURE THE A GZNG OF THE POPULATr_ON CHESTERFIELD COUNTY Choices, Options, and Benefits Of Aging .lanuary 2003 000020 In this report, the Committee on the Future urges Chesterfield County to recognize the opportunities created by the growing population of senior citizens. Seniors are the fastest growing age group in the County. By the year 2030, the number of people over 65 years old will equal the number of those under the age of 20. The County's seniors want to remain a vital component of a healthy community. They want to live active, independent lives as long as possible. County government, as well as the private sector, needs to capitalize on seniors as an asset. At the same time, the Committee suggests that the County acknowledge the collective community obligation to meet seniors' needs. County government, the business sector, churches, and nonprofit organizations must work together to make the County a place where seniors thrive. The Committee's recommendations fall into three major categories: information, independence, and involvement. INFORMATION Perhaps the major recommendation of the report is that County government establish a leadership position of Senior Advocate. In Chesterfield County, government and the community offer a wide variety of resources for seniors, but information about programs and opportunities is not well disseminated, and the services provided are poorly coordinated. One function of the Senior Advocate's office would be to identify all sources of services to seniors and to help the service providers coordinate their efforts. The Senior Advocate should hold a periodic roundtable of people and representatives of institutions that have an interest in seniors, so that those entities can share information and identify problems. The Senior Advocate's office also should serve as a one-stop source for citizens who want information relevant to seniors. The office should be able to answer questions about senior services and opportunities on the telephone, and should maintain a user-friendly Website with the same information. The County should promote education as a lifelong activity. Seniors want to continue learning for a variety of reasons, ranging from simple enjoyment to the acquisition of job skills. In particular, educational efforts should focus on information of particular use to seniors, including topics such as drug interaction, financial planning, and fraud prevention. INDEPENDENCE Seniors want to remain in their chosen communities as long as possible. To meet their needs, the County should make it easier to modify homes to accommodate parents and older relatives who want to live with their children. The County also should identify the best housing features that enable seniors to remain in their homes, and encourage developers to incorporate them into their projects. In addition, the County should factor the needs of seniors into its zoning decisions. In the area of health, the County should maintain its HealthTrak program and make it a model for businesses in Chesterfield. The Parks and Recreation Department should expand its offering of exercise programs designed especially for older people. The County and its developers should include walking 000021 trails in developments, and should strongly emphasize the need for sidewalks throughout the County's communities. The caregivers of older citizens deserve more attention. Most of them are family members, and often find themselves caring for the elderly without preparation or relief. The County should ease restrictions on adult day care centers and other forms of respite. It should encourage hospitals, schools, and community centers to provide training for caregivers who suddenly must care for someone who has health problems and whose conditions may require the caregiver to sort through the complicated processes of Medicare, Medicaid, and private health insurance. The County also should take steps to help seniors to remain as mobile as possible. Some of the Committee's suggestions in this area can be done simply. For example, the Committee recommends that the County require all buildings to exhibit address numbers in large, visible letters. The County should consider the needs of seniors in all public transportation decisions. The Senior Advocate should set up a volunteer transportation network, which would coordinate the efforts of Chesterfield's many volunteers who may be willing to drive older people on local trips. INVOLVEMENT Seniors prefer to remain active in the community in familiar ways. The Senior Advocate should maintain a listing of employment opportunities of interest to seniors. The Chesterfield County Public Schools should utilize seniors as substitute teachers, teachers' assistants, and volunteers. In fact, volunteering is a major activity of seniors. It provides an opportunity to make valuable contributions and a chance to socialize with others. The Senior Advocate should maintain a comprehensive list of all the volunteering opportunities available in the county. This list of activities available to seniors should place emphasis on intergenerational opportunities-~chances for seniors to work and interact with younger people. These provide advantages to seniors and to the rest of the community. For instance, mentoring programs can be invaluable to a younger person and personally fulfilling to the mentor. The County also should encourage the development of community centers, where seniors can meet for programs, classes, and recreation. While the County may not create these centers itself, it should facilitate the process for other agencies and charities to do so. It would be naive to ignore the health problems that arise in old age. It is beyond the scope of this report to address health care for seniors and its funding. The Committee does recommend, however, that the County encourage public and private educational institutions to provide and promote training for nurses, assistants, and other healthcare providers. The County also should encourage hospitals to provide medical professionals with continued training on the latest techniques in dealing with geriatric issues. O000g CH ESTER FI ELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January 8, 2003 Item Number: 9.A. Subject: Acceptance of a Bid to Purchase Chesterfield County General Obligation Public Improvement Refunding Bonds, Series 2003 County Administrator's Comments: County Administrator: Board Action Requested: Approval and acceptance of a bid to purchase $31,165,000 principal amount (adjusted as permissible in accordance with the terms of the preliminary official statement) of Chesterfield County General Obligation Public Improvement Refunding Bonds, Series of 2003. Summary of Information: On December 18, 2002 the Board of Supervisors adopted a resolution approving the issuance of up to $35,000,000 principal amount in general obligation public improvement bonds. Today's sale represents an amount not to exceed $35,000,000 principal amount of General Obligation Public Improvement Refunding Bonds, Series of 2003. The responsible bidder, whose proposal must represent the lowest true interest cost to the County, and whose proposal must be in accordance with the Detailed Notice of Sale, as well as .the principal amount of bonds sold will be identified on January 8 after the bids are opened. The bond proceeds will be used to refund portions of the county's General Obligation Public Improvement Bonds, Series of 1993. Preparer: Rebecca T. Dickson Title: Director, Budget and Mana~jement Attachments: -~ Yes No [ %oooe [ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 8, 2003 Item Number: 9.B.l.a. Subiect: Resolution Recognizing Bobby G. Knight Upon his Retirement November 1, 2002 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Bobby G. Knight for 24 years of service to the Chesterfield County Fire and EMS. Preparer: Stephen A. Elswick Title: Chief of Fire and Emerqency Medical Services Attachments: Ycs --]No # 0o0o24 RECOGNIZING LIEUTENANT BOBBY G. KNIGHT UPON HIS RETIREMENT WHEREAS, Lieutenant Bobby G. Knight retired from the Fire and Emergency Medical Services Department, Chesterfield County, on November 1, 2002; and WHEREAS, Lieutenant Knight was hired on September 16, 1978 and has faithfully served the county for 24 years in various assignments as a Firefighter at the Ettrick Fire Station; as a Sergeant at the Chester, Dale, and Dutch Gap Fire Stations; and as a Lieutenant at the Dutch Gap and Matoaca Fire Stations; and WHEREAS, Lieutenant Knight was recognized as an effective leader, repeatedly commended by other officers for his attitude, cooperation, professionalism, and development of firefighters for promotion; and WHEREAS, as a member of the Technical Rescue Team, Lieutenant Knight was the Incident Commander of the successful rescue of an injured man trapped inside a water tower, and was the Incident Co£c~c~nder of the first successful trench rescue made by this team in Chesterfield County; and ~HEREAS, Lieutenant Knight was recognized for his actions on the fire ground including key tactical assignments at a Petersburg hardware store to prevent fire extension to residential buildings, and the rescue of two electrocuted victims trapped on an energized girder system inside a transformer yard. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 8tn day of January 2003, recognizes the contributions of Lieutenant Bobby G. Knight, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. 0000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: January 8, 2003 Item Number: 9.B.l.b. Subject: County Administrator's Comments: County Administrator: Adoption of Resolution Authorizing Amendment of the Service Agreement Among the South Central Wastewater Authority, its Incorporating Subdivisions and the Dinwiddie County Water Authority and the Virginia Resources Authority Board Action Requested: Staff requests that the Board adopt the resolution and authorize the Chairman to execute the amendment to the Service Agreement. Summary of Information: The Service Agreement details the various contributions of its members for payment of debt service. The interest rate has been reduced from 5.00% to 3.70%. The Service Agreement must be amended to reflect the reduction in debt service. The amendment must be approved by all members. There is no impact on the County since the County paid for its portion of the plant capacity and is not responsible for any portion of the debt. Preparer: Craiq S. Bryant Title: iDirector of Utilities Attachments: Yes ~ No # oooozS RESOLUTION AUTHORIZING THE AMENDMENT OF THE SERVICE AGREEMENT DATED JULY 2, 1996 AMONG THE SOUTH CENTRAL WASTEWATER AUTHORITY, ITS INCORPORATING SUBDIVISIONS, THE DINWIDDIE COUNTY WATER AUTHORITY AND THE VIRGINIA RESOURCES AUTHORITY WHEREAS, on July 6, 1996, the South Central Wastewater Authority (the "Authority") issued its $22,458,767.34 Taxable Sewer Revenue Bond, Series of 1996 (the "Local Bond") and sold the Local Bond to the Virginia Resources Authority ("VRA") pursuant to a Financing Agreement, dated as of July 1, 1996 (the "Financing Agreement") between the Authority and VRA; WItEREAS, in connection with the issuance of the Local Bond, the City of Petersburg, the City of Colonial Heights, Chesterfield County (the "County"), Dinwiddie County, Prince George County, Virginia (collectively, the "Incorporating Subdivisions"), Dinwiddie County Water Authority CDCWA") and the Authority executed a Service Agreement, dated July 2, 1996 (the "Service Agreement") which, among other things, detailed the various contributions of the Incorporating Subdivisions and DCWA to the Authority for the payment of debt service on the Local Bond; WHEREAS, the Borrower and the Authority have agreed to certain amendments to the Financing Agreement, including the reduction in the interest rate on the Local Bond from 5.00% to 3.70%; V~IEREAS, the Incorporating Subdivisions, DCWA and the Authority wish to set forth certain amendments to the Service Agreement reflecting the reduction in debt service on ~the Local Bond; WHEREAS, a dr~ of a First Amendment to Service Agreement (the "Amendment Agreement") among the Incorporating Subdivisions, DCWA and the Authority, which provides, among other things, for the reduction in certain payments by the Incorporating Subdivisions and DCWA related to debt service of the Authority, has been presented at this meeting; and WHEREAS, it appears to be in the best interests of the County and its residents to amend the Service Agreement as set forth in the Amendment Agreement; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. Authorization and Approval of Amendment Agreement. The Board of Supervisors of the County (the "Board") determines that it is in the best interest of the County to execute and deliver the Amendment Agreement. The form of the Amendment Agreement submitted to this meeting is approved. The County Administrator is authorized to execute the Amendment .Agreement in substantially such form, with such completions, omissions, insertions and changes not inconsistent with this Resolution as may be approved by the County Administrator, whose approval shall be evidenced conclusively by the execution and delivery \~FIN~110396.1 OO0027 thereof. All capitalized terms used but not otherwise defined herein shall have the same meaning as set forth in the Amendment Agreement. The Clerk of the Board is hereby authorized to countersign the Amendment Agreement and affix the seal of the County thereon. 2. Other Actions. All other actions of officers of the County in conformity with the purposes and intent of this Resolution and in furtherance of the exeeufion and delivery of the Amendment Agreement are ratified, approv~ and confirmed. The officers of the County are authorized and directed to execute and deliver all certificates and other instruments, considered necessary or desirable in connection with the execution and delivery of the Amendment Agreement pursuant to this Resolution. 3. Effective Date. This Resolution shall become effective immediately. -2- 000028 FIRST AMENDMENT TO SERVICE AGREEMENT THIS FIRST AMENDMENT TO SERVICE AGREEMENT (this "Agreement") is made as of November 1, 2002, by and among the City of Petersburg, the City of Colonial Heights, Chesterfield County, Dinwiddie County, Prince George County (collectively, the "Incorporating Subdivisions"), Dinwiddie Cdhnty Water Authority ("DCWA") and the South Central Wastewater Authority (the "Authority"). A. On July 6, 1996, the Authority issued its $22,458,767.34 Taxable Sewer Revenue Bond, Series of 1996 (the "Local Bond") and sold the Local Bond to the Virginia Resources Authority ("VRA") pursuant to a Financing Agreement, dated as of July I, 1996 (the "Financing Agreement") between the Authority and VRA. B. In connection with the issuance of the Local Bond, the Incorporating Subdivisions, DCWA and the Authority executed a Service Agreement, dated July 2, 1996 (the "Service Agreement") which, among other things, detailed the various conm~outions of the Incorporating Subdivisions and DCWA to the Authority for the payment of debt service on the Local Bond; C. The Borrower and the Authority have agreed to certain amendments to the Financing Agreement, including the reduction in the interest rate on the Local Bond from 5.00% to 3.70%, as set forth in the First Amendment to Financing Agreement dated as of November 1, 2002 (the "Financing Amendment") between the Authority and VRA; and D. The Incorporating Subdivisiom, DCWA and the Authority wish to set forth in this Agreement certain amendments to the Service Agreement reflecting the reduction in debt send'ce on the Local Bond; NOW, ~REFORE, in consideration of the premises and the mutual covenants and agreements hereinafter contained, the Incorporating Subdivisions, DCWA and the Authority, covenant and agree as follows: Section 1. Amendment to Schedule E. Schedule E of the Service Agreement is amended as provided in Exhibit A hereto. Section 2. Successors and Assinn~. This Agreement shall be binding upon, inure to the benefit of and be enforceable by the parties and their respective successors and assigns. Section 3. Aonli¢~bl~ L#w. This Agreement shall be governed by the laws of the Commonwealth of Virginia. Section 4. Ratification of Service A~reement. All terms of the Service Agreement except as amended or modified by the terms of this A4greement are hereby reaffirmed, ratified Section 5. Headings. The headings of the several articles and sections of this Agreement are inserted for convenience only and do not comprise a part of this Agreement. \~F/N~108455.1 oooOZo S~ion 6. .~9.J~Led~. This Agreoment may be executed in any number of counterparts, each of which shall be an original and all of which together shall constitute but one and the same instrument. [REMAIND~ OF PAGE I,EFr INTENTIONALLY BLANK] -2- 000020 WITNESS tho following signatures, all duly authorized. ATTEST: SOFYH CENTRAL WASTEWATER A~Om~Y By: Chairman ATTEST: CITY OF PETERSBURG, VIRGINIA By: ATTEST: CITY OF COLONIAL HEIGHTS, VIRGINIA By: Its: 4- 0o0o35 ~STERFIELO COUNTY, VIRGINIA ATTEST: By: Its: DINWIDDIE COUNTY, VIRGINIA ATTEST: By: Its: DINWIDDIE COUNTY WATER AUTHORITY ATTEST: BT. Its: 00003: PRINCE GEORGE COUNTY, VIRGINIA By: Its: ATTESTs O000aB EXHIBIT A REVISED SCHEDULE E SOUTH CENTRAL WASTEWATER AUTHORITY Debt Servi,qe Allocations' Revised 3.7% Interest Rate Total RLF Petersburg Date PaYment 4/1/2003 861,643.32 461,237.67 10/1/03 861,643.32 461,237.67 4/1/04 861,643.32 461,237.67 10/1/04 861,643.32 461,237.67 4/1/05 861,643.32 461,237.67 10/1/05 861,643.32 461,237.67 4/1/06 861,643.32 461,237.67 10/1/06 861,643.32 461,237.67 4/1/07 861,643.32 461,237.67 10/1/07 861,643.32 461,237.67 4/1/08 861,643.32 461,237.67 10/1/08 861,643.32 461,237.67 4/1/09 861,643.32 461,237.67 1 0/1/09 861,643.32 461,237.67 411/10 861,643.32 461,237.67 1 0/1/10 861,643.32 461,237.67 4/1/11 86.1,643.32 461,237.67 10/1/11 861,643.32 461,237.67 4/1/12 861,643.32 461,237.67 10/1/12 861,643.32 461,237.67 411113 861,643.32 461,237.67 10/1/13 861,643.32 461,237.67 411/14 861,643.32 461,237.67 10/1/14 861,643.34 461,237.68 Colonial Ht~ 334,834.59 334 834.59 334 834.59 334 834.59 334 834.59 334 834.59 334 834.59 334 834.59 334 834.59 334 834.59 334834.59 334 834.59 334 834.59 334 834.59 334 834.59 334 834.59 334 834.59 334 834.59 334 834.59 334 834.59 334 834.59 334 834.59 334,834.59 Prince.George 7,61% 65 571.06 65 571.06 65571.06 65.571.06 65 571.06 65 571.06 65 571.06 65 571.06 65 571.06 65 571.06 65 571.06 65 571.06 65 571.06 65 571.06 65 571.06 65 571.06 65 571.06 65 571.06 65~ 571.06 65 571.06 65 571 .O6 65 571.06 65 571.06 65~571.06 20r679~439.70 11,069r704.07 8~036~030.27 1 ~573~705.36 ooooa4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January8, 2003 Item Number: 9.B.1.c. Subject: Resolution Recognizing The "Freedom Flag Foundation" and "Freedom Flag Project" County Administrator's Comments: County Administrator: Board Action Requested: Mr. Miller requested that the following resolution be adopted. Summary of Information: This resolution is in recognition of the ~Freedom Flag" and the ~Freedom Flag Foundation," a non-profit group dedicated to distributing the flag to family members of a number of the victims of the September 11 terrorist attacks through the "Freedom Flag Project." Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Yes No 000035 RECOGNIZING THE "FREEDOM FLAG FOUNDATION" AND "FREEDOM FLAG PROJECT" WHEREAS, the "Freedom Flag" was desiqned by Richard Nicholas Melito of Richmond, Virginia to memorialize the victims of terrorist attacks on September 11, 2001; and WHEREAS, this flag uses many familiar elements of the flag of the United States of America in a different design to commemorate those injured or killed on that fateful day; and WHEREAS, this flag has been adopted by the Virginia Historical Society for use in an exhibition commemorating the Sept. 11 victims; and WHEREAS, a non-profit organization, the "Freedom Flag Foundation," has been started to distribute the flags; and WHEREAS, the "Freedom Flag" has been presented to family members of a number of the victims of the September 11 terrorist attacks through the "Freedom Flag Project"; and WHEREAS, it has also been presented to schools and has been recognized by a number of Virginia localities; and WHEREAS, this flag by Mr. Melito has gained favor with many groups and individuals as a symbol of remembrance; and WHEREAS, many Chesterfield County residents were touched by the tragedy of September 11, 2001 in a personal way; and WHEREAS, Mr. Melito's flag design addresses the sentiments of these county residents; and WHEREAS, it is fitting to recognize Mr. Melito's creative efforts to design and produce this flag. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 8th day of January 2003, recognizes the "Freedom Flag Foundation" and the "Freedom Flag Project," and wishes Mr. Melito and others involved in those inspired endeavors continued success. oooo CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: January 8, 2003 Item Number: 9.B.2. Subiect: Fire and Emergency Services Memorandum of Understanding Between Chesterfield Fire and Emergency Medical Services Department and the Defense Supply Center Richmond County Administrator's Comments: County Administrator: Board Action Requested: Staff requests Board approval of the ~Fire and Emergency Services Memorandum of Understanding" between Chesterfield Fire and Emergency Medical Services (EMS) Department and the Defense Supply Center Richmond. Summary of Information: A Fire and EMS response memorandum of understanding currently exists between Chesterfield Fire and EMS and Defense Supply Center Richmond. This is a revised agreement that establishes a new effective date until December 31, 2007. Preparer: Steve A. Elswick Title: Fire Chief Attachments: Yes ~ No # 000037 tN REPLY REFER TO DEFENSE LOGISTICS AGENCY DEFENSE SUPPLY CENTER RICHMOND 801)0 JEFFERSON DAVIS HIGHWAY RICHMOND, VIRGINIA 23297-5'100 EXECUTIVE SUMMARY MEMORANDUM FOR DSCR-D THROUGH: DSCR-DD./Z'~ FROM: DSCR-SF Prepared by Guy W. Murdock/SFF/x3166/Sept. 11, 2002 SUBJECT: Memorandum of Understanding with Chesterfield County PURPOSE: Obtain written agreement for emergency services with Chesterfield County. DISCUSSION: The Memorandum of Understanding defines the reciprocal Emergency Services support between the Defense Supply Center Richmond (DSCR) and the County of Chesterfield. RECOMMENDATION: DSCR-D sign the memorandum at TAB A COORDINATION: DSCR-G ~ DSCR-R ~-~/,~ j Approved by: Charles R. Carrell, Director, Support Services 000038 MEMORANDUM OF UNDERSTANDING BETWEEN DEFENSE SUPPLY CENTER RICHMOND RICHMOND, VIRGINIA AND FIRE DEPARTMENT, COUNTY OF CHESTERFIELD CHESTERFIELD, VIRGINIA 1. PURPOSE: The purpose of this agreement is to establish reciprocal Emergency Services support between the Defense Supply Center Richmond (DSCR) and the County of Chesterfield (County). "Emergency Services" as used in this agreement shall be defined as fire, rescue, and hazardous material response. 2. TERMS AND CONDITIONS: It is understood between the parties that services provided in accordance with this agreement are subject to capabilities available at the time of the request. Nothing in this agreement shall be construed as compelling either party to respond to an emergency call when the personnel or equipment is needed within the County or DSCR, respectively. Both parties to this agreement waive all claims against the other party for compensation for any loss, damage, personal injury, or death occurring in consequence of performing this agreement. While neither party may claim compensation for loss, damage, personal injury, or death occurring in consequence of performing this agreement, Chesterfield County may seek reimbursement of costs incurred that exceed its normal operating costs, as provided by 15 U.S.C. § 2210. When services are provided under this agreement, it is acknowledged that employees of DSCR and the County are performing their official duties within the scope of their employment with their respective employer. Accordingly, all employees called to service under this agreement shall be paid by his or her employer and covered by his or her employer's workman's compensation and other insurance and benefits. Upon determination by either party that additional Emergency Services support is required, the following procedures will be followed: 0000 9 (1) By DSCR- (a) The DSCR Fire Chief or his designated representative, will request assistance by calling the County emergency number, 748-2291, and furnishing information as to the number of crews and the type of equipment needed. (b) If resources are available, the dispatcher at the County Emergency Center will dispatch the requested equipment from the station or stations located nearest DSCR if not already committed to the scene of an emergency and direct that all equipment dispatched report to the main gate entrance. (c) The DSCR security police posted at the entrance gate will instruct arriving county crews as to the location of the emergency and, if necessary, provide escort to the scene. (d) The senior DSCR fire official present will direct the utilization of County equipment responding. (e) The senior DSCR fire official present will release County crews as soon as the situation is under control and can be managed by DSCR units. (2) By the County - (a) The County Fire Chief, or his designated representative, shall request assistance by calling the DSCR Fire Department, 279- 3131, and giving the emergency location. (b) The DSCR Fire Chief, or his assistant, will dispatch requested equipment with crew, if not already committed to the scene of an emergency. (The individual calling will be informed immediately in the event support is not available from DSCR.) (c) The senior County fire official at the scene will direct the utilization of DSCR equipment responding. (d) The senior County fire official present will release DSCR equipment as soon as the situation is under control and can be managed by County units. oooo4o 2 (3) Any changes to the above operating procedures will require concurrence of both the DSCR Fire Chief and the County Fire Chief. Changes in telephone numbers of either party will be reported to the other party as soon as the change is made. 3. PERIOD OF AGREEMENT: This agreement will be effective until December 31, 2007, and may be renewed by the mutual consent of the parties for subsequent terms of five (5) years each. This agreement may be amended or renegotiated by mutual written consent or may be terminated by either party upon written notice. DEFENSE SUPPLY CENTER RICHMOND COUNTY OF CHESTERFIELD j~BcAMES P. TOTSCH RIGADIER GENERAL, USAF OMMANDER D/~E LANE B. RAMSEY COUNTY ADMINISTRATOR Approved as to form: DSCR', Attorney Senior Assistant County Attorney O0004a. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: January 8, 2003 Item Number: 9.B.3. Subject: Acceptance of a Grant Awarded by the United States Department of Justice for the FY2003 COPS Technology Grant County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Police Department to accept the award from the U.S. Department of Justice, COPS office, Technology Grant in the amount of $306,450, transfer and appropriate local match of $102,150 and authorize the County Administrator to execute all documents. Summary of Information: The Chesterfield County Police Department has been awarded a federal grant from the U.S. Department of Justice, COPS Technology Grant. The funding will be used to purchase equipment to enhance the police department's Phase II, mobile data technology project. FY2003 Federal $306,450 Local $102,150 Total $408,600 The local match will be funded with reserved asset forfeiture funds, and training funds, and from available capital project funds. Preparer: Colonel Carl R. Baker Title: Chief of Police Attachments: ~Yes No 00'004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: January 8, 2003 BudQet and Management Comments: The Police Department is requesting the acceptance and appropriation of funds for a U.S. Department of Justice COPS Technology Grant. In addition to the Federal Block Grant amount of $306,450, a local cash match of $102,150 will provide a total of $408,600 in funds to the Police Department. The funds will be used to purchase 45 mobile data units for police cars. The local match will come from available reserved asset forfeiture and training funds, as well as from existing capital project funds. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 00004 { CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: Januar~ 8, 2003 Item Number: 9.B.4. Subject: Appropriation of Funds for the Branders Bridge Road Shoulder Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate $300,000 in anticipated VDOT reimbursements for the Branders Bridge Road Shoulder Project. Summary oflnformation: When the Board approved the Secondary Road Six Year Improvement Plan on November 13, 2002, the County Administrator was authorized to execute VDOT/county agreements for the design, right-of-way acquisition, and construction of projects in the plan. VDOT has requested the county manage the design and right-of-way acquisition for the Branders Bridge Shoulder Project from Carver Heights Drive to south of Bradley Bridge Road. In order to move forward with design and right-of-way acquisition, anticipated VDOT reimbursements should be appropriated. Recommendation: Staff recommends the Board appropriate $300,000 in anticipated VDOT reimbursements for the Branders Bridge Road Shoulder Project. District: Bermuda Preparer: R.J. McCracken agen546 Attachments: Title: Director of Transportation # oo0044 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: January 8, 2003 Budqet and Management Comments: This item requests the Board to appropriate $300,000 in anticipated VDOT reimbursements for the design and right-of-way acquisition of the Branders Bridge Shoulder Project. This project was approved as part of Secondary Road Six-Year Improvement Plan, however, VDOT has requested that the county manage design and right-of-way acquisition. This is a new project, therefore the total project budget would be $300,000 if this item is approved. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000045 BRANDERS BRIDGE RD SHOULDER PROJECT BUDGET IRight-of-way TOTAL Preliminary Engineering $100,000 $200,000 $300,000 APPROPRIATIONS 1/8/03 Anticipated VDOT Reimbursement $300,000 TOTAL $300,000 ATTACHMENT A 000046 Branders Bridge Rd Shoulder Improvements From Carver Hts Dr to South of Bradley Bridge Rd 000047 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Januar~ 8, 2003 Item Number: 9.B.5. Subject: Authorization of Change Orders for the Genito Road/Woolridge Road Proj ec t County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to execute change orders up to $120,000 for the Genito Road/Woolridge Road project. Summary oflnformation: on September 18, 2002, the Board awarded the construction contract for the Genito Road/Woolridge Road intersection project. The County is managing the project under the customary VDOT/County agreement wherein the County performs the work and is reimbursed by VDOT. To date, two items have arisen requiring change orders on the project. First, poor soils have been encountered on the project requiring areas to be undercut. The undercut can be paid for using part of the project contingency. Second, to ease coordination between this project and the Utility Department's Woolridge Road Waterline project, a change order is needed for additional waterline installation falling within the project limits. The additional waterline installation will be paid for with county utility funds. Recommendation: Staff recommends the Board authorize the County Administrator to execute change orders for the Genito Road/Woolridge Road project up to $120,000. District: Clover Hill and Matoaca Preparer: R.J. McCracken agen547 Title: Director of Transportation Attachments: F---'-] No # OOO048 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: January 8, 2003 Budget and Management Comments: This item requests the Board to authorize the County Administrator to execute change orders up to $120,000 for the Genito/Woolridge Road project. In late summer 2002, the Board authorized the transfer of state Secondary Road funds to this project and appropriated $332,684 in developer loans for its completion. The budget for construction of the Genito/ Woolridge project is $1,614,454, plus the appropriated VDOT reimbursement to the developer of $332,684, for a total project budget of $1,947,138. This amount is sufficient to cover change orders up to $120,000 as requested in this item. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000O4'3 Genito Road/Woolridge Road Intersection Improvements Project Budget Preliminary Engineering Right-of-Way Construction Admin/Insp Construction Bid Contingency TOTAL $67,355 $25,349 $46,500 $881,795 $593,455 $1,614,454 Appropriations/Transfers 10/13/99 $446,000 5/23/01 $700,000 10/24/01 $250,000 8/28/02 $218,454 TOTAL $1,614,454 0000 0 Genito Road/Woolridge Road Intersection Improvement Project Project Location 0000~1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: Januar~,8, 2002 Item Number: 9.B.6. Subiect: Request Permission to Construct a Brick Privacy Wall Within a Sixteen-Foot Sewer Easement County Administrator: ~ Board Action Requested: Grant Amberleigh L.L.C. permission to construct a brick privacy wall within a 16' sewer easement; subject to the execution of a license agreement. Summary of Information: Amberleigh L.L.C. has requested permission to construct a brick privacy wall within a 16' sewer easement as shown on the attached sketch. This request has been reviewed and approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: ~"'] No # 00005 VICINITY SKETCH REQUEST PERMISSION TO CONSTRUCT A BRICK PRIVACY WALL WITHIN A SIXTEEN FOOT SEWER EASEMENT 0000S4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January/8, 2003 Item Number: 9.B.7.a. Subject: Acceptance of a Parcel of Land for the Extension of Ashlake Parkway from Howard W. Hancock, Jr. and J. E. Hancock County Administrator's Comments: /~~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 1.314 acres from Howard W. Hancock, Jr. and J. E. Hancock, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 1.314 acres for the extension of Ashlake Parkway (State Route 4200). This dedication is for the development of Cloverhill Marketplace. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs '--]No O000Sl VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR THE EXTENSION OF ASHLAKE PARKWAY FROM HOWARD W. HANCOCK, JR. AND J. E. HANCOCK 000056 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January8, 2003 Item Number: 9.B.7.b. Subiect: Acceptance of a Parcel of Land Adjoining the West Right of Way Line of Ironbridge Road from Chesterfield Ironbridge, L.L.C. County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.810 acres from Chesterfield Ironbridge, L.L.C., and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.810 acres adjoining the west right of way line of Ironbridge Road from Chesterfield Ironbridge, L.L.C. District: Dale Preparer: John W. Harmon Title: Ri,qht of Way Mana,qer Attachments: Yes VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ADJOINING TH-F~ WEST RIGHT OF WAY LINE OF IRONBI~II~GE ROAD FROM CH-ESTERFIELD IRON-BRIDGE, L.L.C. N 00005~ S?A 1~ ROUI~ ~AX ~ N 3658546.0376 E 11'773183.2464 N 87'14'17' E 4784 N 3658569.114'5--,x E 11773661.5982 1116600 COURT YARD ROAD REMAINDER OFPARCE1. B CHESTERRELD IRONBRIDGE, LL.C. TAX NO. 773-658-44,-41-0000 AREA - 95,404 SF OR 2.190 AC ZONED C-2 10' RIGHT-OF-WAY:. N 72'15'26' E: 471 1~') S W rxa' ,~ 7z~-,~..~-~-,.v-~ [JDENO1E~S AREA TO BE DEI)ICATE. D TO CHESTERFIELD COUNTY AREA 35,276 SQUARE FEET OR 0,810 ACRES 100 200 EXHIBIT "A" · CO~NT:Y pR(MECTt~02-O04.1 SHO~tNG 'COUNTY CASE~IO2PR0241 AREA TO BE DEDICATED TO ................... CHESTERRB. D COUNTY DALE D~STR~CT, CHrST~nF.U) COUNTY, ~R~N~A MSA. P.C. ~ I (DB 1696~' PG ~T~8) )0060 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January 8, 2003 Item Number: 9.B.7.c. Subject: Acceptance of Parcels of Land Along the North Right of Way Line of Hull Street Road and the East Right of Way Line of Cosby Road from Margaret S. Davis and Littleton Lester Smith County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of parcels of land containing a total of 0.341 acres along the north right of way line of Hull Street Road (State Route 360) and the east right of way line of Cosby Road (State Route 690) from Margaret S. Davis (formerly known as Margaret S. Cross) and Littleton Lester Smith, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: ~'-] No 00006 . VICINITY SKETCH ACCEPTANCE OF TWO PARCELS OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF HULL STREET ROAD AND THE EAST RIGHT OF WAY LINE OF COSBY ROAD FROM MARGARET S. DAVIS (FORMERLY KNOWN AS MARGARET S. CROSS) AND LITTLETON LESTER SMITH 00006;~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January8, 2003 Item Number: 9.B.7.d. Subiect: Acceptance of a Parcel of Land Along the North Right of Way Line of Hull Street Road from Dogwood Partnership, L.L.C. County Administrator: Board Action Requested:: Accept the conveyance of a parcel of land containing 0.028 acres along the north right of way line of Hull Street Road (State Route 360) from Dogwood Partnership, L.L.C., and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: ~--] No 00064 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG ~ NORTH RIGHT OF WAY LINE OF HULL STREET ROAD FROM DOGWOOD PARTNERS., L.L.C., A VIRGINIA LIMITED LIABH, ITY COMPANY N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January8, 2003 Item Number: 9.B.7.e. Subject: Acceptance of a Parcel of Land Along the North Right of Way Line of Hull Street Road from Michael D. and Rachel G. Pfab County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.146 acres along the north right of way line of Hull Street Road (State Route 360) from Michael D. and Rachel G. Pfab, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Ycs # Oo0o VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG ~ NORTH RIGHT OF WAY LINE OF HULL STREET ROAD FROM MICHAEL D. AND RACHEL G. PFAB 1 N 00006~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: Januar~ 8, 2003 Item Number: 9.B.7.f. Subiect: Acceptance of Parcels of Land Along the South Right of Way Line of Hull Street Road and the West Right of Way Line of Winterpock Road from Cloverhill Development Company, L.L.C. County Administrator's Comments: County Administrator: Board Action Reques~d: Accept the conveyance of parcels of land containing a total of 1.689 acres along the south right of way line of Hull Street Road (State Route 360) and the west right of way line of Winterpock Road (State Route 621) from Cloverhill Development Company, L.L.C., and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of WayMana.qer Attachments: Ycs VICINITY SKETCH Acceptance of six parcels of land along the south right of way line of Hull Street Road and the west right of way line of Winterpock Road. from Cloverhill Development Company, L.L.C. N Chelated County Department of LltilB1e~ Right Of Way Ofll~e 00007~.~ r IIIII 000~;~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: January 8, 2003 Item Number: 9.B.8. Subiect: Authorize the County Administrator to Execute a Construction Contract for Horner Park, Phase I, Mount Hermon Road Extended County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute a construction contract with C. D. French Excavating Construction, Inc. in the amount of $484,936.63 for work at Hornet Park, to construct Phase I Mount Hermon Road Extended, a new access roadway from Clover Hill Athletic Complex across Otterdale Creek into the new Horner Park property. Summary of Information: This project is Phase I of a multi-phase development of the park property, providing roadway access into the site. Subsequent phases will include picnic areas, ball fields, trail system, special events area, maintenance shop and compound and 30-acre lake with boating and fishing access. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: Yes ['~ No # 000o? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: January 8, 2003 Budget and Management Comments: This item requests the Board to award the construction contract with C. D. French Excavating Construction, Inc. in the amount of $484,936 for road work at Hornet Park. Sufficient funds are available to award this contract. The next phase will include construction of the lake, trails, picnic areas, and open play areas. This work will begin as soon as the county receives permit approvals from all state and federal agencies. The proposed FY2004-FY2010 capital improvement program recommends $1.790 million in funding to continue development of this facility. This phase will include construction of a bridge to connect this park to the Clover Hill Athletic complex, open play fields, and restrooms with associated utilities. Preparer: Rebecca T. Dickson Title: Director~ Budget and Management OOO074 O0007S 000076 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January8, 2003 Item Number: 9.B.9. Subject: Consideration of Amendment to the County's 2003 Legislative Program to Include an Item to Amend State Law to Permit Localities to Allow an Exemption From Personal Property Tax for Recycling Equipment Used to Grind, Chip or Mulch Trees, Brush and Other Vegetative Cover for Reuse as Mulch, Compost or Fuel County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to consider adding to its Legislative Agenda the attached amendment to state law. Summary of Information: Mr. Barber has requested that the Board consider adding an item to its Legislative Program for 2003 to request the General Assembly to consider an amendment to state law that would permit the County to allow an exemption from personal property tax for recycling equipment used to grind, chip or mulch trees, tree stumps, brush and other vegetation for reuse as mulch, compost or fuel. Currently, state law allows a tax exemption for equipment that has been certified as pollution control equipment when its primary use is to protect the atmosphere or waters of the Commonwealth. Chipping and grinding equipment does not meet the current definition as provided in the state law exemption. The attached amendment to state law would broaden the definition of pollution control equipment to include grinding and chipping equipment. Preparer: Steven L. Micas Title: County A~orney 0505(23):60221.1(60222.1) Attachments: Yes [---] No § 58.1-3660. Certified pollution control equipment and facilities. A. Certified pollution control equipment and facilities, as defined herein, are hereby declared to be a separate class of property and shall constitute a classification for local taxation separate from other such classification of real or personal property and such property. The governing body of any county, city or town may, by ordinance, exempt or partially exempt such property from local taxation. B. As used in this section: "Certified pollution control equipment and facilities" shall mean any equipment used to grind, chip or mulch trees, tree stumps, underbrush and other vegetative cover for reuse as mulch, compost or fuel; and any other property, including real or personal property, equipment, facilities, or devices, used primarily for the purpose of abating or preventing pollution of the atmosphere or waters of the Commonwealth and which the state certifying authority having jurisdiction with respect to such property has certified to the Department of Taxation as having been constructed, reconstructed, erected, or acquired in conformity with the state program or requirements for abatement or control of water or atmospheric pollution or contamination. "State certifying authority" shall mean the State Water Control Board, for water pollution; the State Air Pollution Control Board, for air pollution; the Department of Mines, Minerals and Energy, for coal, oil, and gas production, including gas, natural gas, and coalbed methane gas; and the Virginia Waste Management Board, for waste disposal facilities, and shall include any interstate agency authorized to act in place of a certifying authority of the Commonwealth. 0505(23):60222.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January 8, 2003 Subiect: Status of General Fund Balance, District Improvement Fund, and County Administrator's Comments: Item Number: 11.~. Reserve for Future Capital Projects, Lease Purchases County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramse¥ Title: County Administrator Attachments: OOOO77. BOARD MEETING DATE 07/01/02 11/02/02 11/02/02 11/02/02 11/02/02 11/02/02 11/02/02 11/02/02 CHESTERFIELD COUNTY GENERAL FUND BALANCE January 8, 2003 DESCRIPTION FY2003 Budgeted Beginning Fund Balance Designate excess revenue (County) for non-recurring items in FY2004 Designate excess expenditures (County) for non-recurring items in FY2004 Designate excess revenue (Schools) for non-recurring items in FY2004 FY02 Results of Operations - Schools unspent General Fund Transfer for non-recurring items in FY2004 FY02 Results of Operations - Parks FY02 Results of Operations - Libraries FY02 Results of Operations - CSA Shortfall AMOUNT (1,712,213) (819,183) (1,852,802) (1,145,159) (150,000) (15o,ooo) (60,300) BALANCE $42,493,947 $40,781,734 $39,962,551 $38,109,749 $36,964,590 $36,814,590 $36,664,590 $36,604,290 000078 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT January 8, 2003 Description FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/2001 FY02 Budgeted Addition 4/4/2001 FY02 Capital Projects 7/25/2001 County's Master Plan Update 9/26/2001 Video equipment for Circuit and General District Courts 10/24/2001 360 West Corridor Plan 11/14/2001 Building Improvements (County Administration) 11/14/2001 Security Enhancements (MH]MR and County Administration) 2/2712002 Consultant study to develop revitalization/ development strategy for the Cloverleaf Mall Area 4/24/2002 Settlement of the Route 10 widening condemnation lawsuit with Heritage Chewolet 4/24/2002 Government Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment Amount (7,579,700) (85,000) (90,000) (7o,ooo) (17o,ooo) (lO7,OOO) (50,000) (250,000) (75,000) (7,277,800) (140,000) Balance 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 10,111,312 2,833,512 2,693,512 000080 Prepared by Accounting Department December 31, 2002 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation/ Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease TOTAL APPROVED AND EXECUTED Original Amount $16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 $31,409:906 Date Ends 11/19 05/04 11/21 03/05 03/06 09/05 07/05 Outstanding Balance 12/31/02 $13,685,000 14,161 12,805,000 436,453 14,235 12,320 165,915 $27,133:084 PENDING EXECUTION Description Building Construction, Road Construction, Park Improvements and Systems - Certificates of Participation Approved June 26, 2002 Approved Amount $12,000,000 oooo : CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: ~nuary8, 2003 Item Number: 11.~. Subiect: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: ~ Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: 1Yes --1No # 0000~ uoOOS..X ~0084 t~00085 RECOGNIZING THE HONORABLE KELLY E. MILLER AS 2002 CHAIRMAN OF THE BOARD OF SUPERVISORS WHEREAS, the Honorable Kelly E. Miller, Supervisor representing the Dale District, served as Chairman of the Board of Supervisors from January 2002 to December 2002, and during this period, demonstrated outstanding leadership and insight in handling many diverse and challenging issues facing the county; was responsive to the needs of citizens; exhibited an unwavering dedication to maintaining a high quality of life for Chesterfield County citizens; and tirelessly promoted Chesterfield County as a FIRST CHOICE community throughout the region, state, and nation; and WHEREAS, Mr. Miller has consistently exhibited fairness, integrity, compassion, and commitment that have been recognized by the board, citizens, the business community, and local and state officials; and WHEREAS, under Mr. Miller's Chairmanship, the county achieved many successes including maintaining its AAA rating from each of the three major bond-rating agencies; adopting the budget and multi-year capital improvement program with a one- cent reduction in the tax rate in the midst of one of the most challenging budgets in a decade; the Utilities Department receiving a AAA bond rating by all three major rating agencies, making them one of only two combined water/sewer utilities nationwide to hold such honors; updating the county's strategic goals, with emphasis on being good stewards of the public's trust and a new focus on the environment; the County Airport receiving designation, by the State Aviation Office, as the first and only "Secure Virginia Airport" under the General Aviation Airport Volunteer Security Certification Program; and WHEREAS, other successes under Mr. Miller's Chairmanship include creating the Blue Ribbon Committee for Economic Development to evaluate the business environment of Chesterfield County; receiving the announcement of Mitsubishi Gas Chemicals locating in the county; attracting new business locations and expansions totaling more than $72 million in new investment in the county this year; implementing the EMS system enhancements through revenue recovery; leading the campaign to oppose legislation for the by right placement of manufactured housing; opening of the La Prade Library and Winterpock Fire Station; being the first in the region to implement a water strategy to address severe drought conditions; hosting a Growth Summit to review the county's growth strategies; successful relocation of the Emergency Communications Center to the Public Safety Training Center; leading the state for the sixth consecutive year in the number of NACo awards received; meeting with local hero Eddie Heussler's family at MCV and being instrumental in the Fire Department's fund raising event at the Chesterfield Tow-ne Center; revising the Eastern Area Plan to guide the future development of the county's eastern area; revising zoning regulations to require conditional use for a wide range of adult uses; various transportation improvements including construction of Route 288 to a four-lane freeway from Powhite Parkway to Lucks Lane, as well as to the Powhatan County line; construction of 895 to a six-lane freeway from Route 1 to 1-295; the widening of Chippenham Parkway from Hull Street Road to Jefferson Davis Highway; widening Hull Street to six and eight lanes from Route 288 to Winterpock Road; participating in the 19th annual outstanding youth awards program, recognizing 55 young people for the tremendous contributions they made to the community; and supporting the observance of Family Day - A Day to Eat Dinner with Your Family, which highlights the importance of families joining one another at the dinner table as a means of strengthening family relationships. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 8th day of January 2003, publicly recognizes and applauds the untiring efforts displayed by its 2002 Chairman, the Honorable Kelly E. Miller. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby present Mr. Miller with a plaque recognizing his distinguished service from January 2002 to December 2002. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 8, 2003 Item Number: 15.A. Subject: Resolution Recognizing Mr. Jack Miller County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: This resolution is in recognition of Jack Miller's athletic accomplishments by placing first in the 70-74 age group in the Amateur Athletic Union World Powerlifting Championship, held at Deep Run High School in Henrico in October 2002. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: r'~No 000086 RECOGNIZING MR. JACK MILLER FOR HIS ACCOMPLISHMENTS IN PHYSICAL FITNESS WHEREAS, Mr. Jack Miller is one of Chesterfield County's many senior citizens; and WHEREAS, Mr. Miller resides in the Brandermill Community of the Clover Hill Magisterial District; and WHEREAS, Mr. Miller competed in the Amateur Athletic Union World Powerlifting Championship competition held in October 2002 at Deep Run High School in Henrico; and WHEREAS, more than 300 power lifters from around the world competed in these events; and WHEREAS, Mr. Miller placed first in the 70-74 age group; and WHEREAS, the events included squat, bench press and the dead lift; and WHEREAS, Mr. Miller lifted 145 pounds in the squat and bench events, and successfully lifted 225 pounds in the dead lift; and WHEREAS, Mr. Miller's dedication to the training and persistence necessary to achieve these goals is inspirational not only to other seniors, but to all Chesterfield County residents; and WHEREAS, Mr. Miller has demonstrated that age is not a limitation to achieving success in one's chosen field; and WHEREAS, Mr. Miller has brought distinction to Chesterfield County in these endeavors; and WHEREAS, on behalf of all Chesterfield County residents, this Board of Supervisors recognizes Mr. Jack Miller's noteworthy accomplishments in the area of physical fitness. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 8th day of January 2003, publicly recognizes the exemplary achievements of Mr. Jack Miller, and wishes him continued success in all his endeavors. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Miller and that this resolution to permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. O0008T CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~ Date: Januar~ 8, 2003 Item Number: 15.B. Subiect: Recognizing Brandon Michael Hugo, Troop 864, Sponsored by the Church of Jesus Christ of Latter Day Saints, and Joshua Ryland Hale, Troop 815, Sponsored by Chester United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Brandon Michael Hugo, Troop 864, and Mr. Joshua Ryland Hale, Troop 815, upon attaining rank of Eagle Scout. They will be present at the meeting, accompanied by members of their family, to accept their resolutions. Bermuda District Joshua Ryland Hale Parents: Paul and Belinda Midlothian District Brandon Michael Hugo Parents: Ray and Diane Preparer: Lisa H. Elko Attachments: Yes Title: Clerk to the Board 0000 RECOGNIZING MR. BRANDON MICHAEL HUGO UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Brandon Michael Hugo, Troop 864, sponsored by the Church of Jesus Christ of Latter Day Saints, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Brandon has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 8th day of January 2003, hereby extends its congratulations to Mr. Brandon Michael Hugo on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 00008 RECOGNIZING MR. JOSHUA RYLAND HALE UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and oUtdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Joshua Ryland Hale, Troop 815, sponsored by the Chester United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Joshua has distinquished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 8tn day of January 2003, hereby extends its congratulations to Mr. Joshua Ryland Hale on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000090 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Januar[ 8, 2003 Item Number: 15.C. Subiect: Resolution Recognizing the James River High School Girls Varsity Field Hockey Team for its Outstanding Accomplishments and Sportsmanship County Administrator's Comments: County Administrator: Board Action Requested: The Honorable Edward B. Barber has requested that the Board of Supervisors commend and recognize the James River High School Lady Rapids Varsity Field Hockey Team for their superior achievements and representation of Chesterfield County. Summary of Information: The James River High School Girls Varsity Field Hockey Team were the Season and Tournament Champions for the Dominion District, Runners up in the Central Regional Championships, and were the State AAA Girls Field Hockey Champions. Preparer: Michael S. Golden Title: Director, Parks and Recreation Yes No # 000091 RECOGNIZING THE 2002 JAMES RIVER HIGH SCHOOL GIRLS VARSITY FIELD HOCKEY TEAM FOR ITS OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, participation in high school sports has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Mrs. Slade Gormus, coach of the James River High School Girls Varsity Field Hockey Team completed her seventh year of coaching; and WHEREAS, under Mrs. Gormus' and her staff's direction the 2002 James River Lady Rapids finished the regular season with a 15-1 record and a overall record of 21-2; and WHEREAS, the Lady Rapids were the season and tournament champions in the Dominion District; and WHEREAS, the Lady Rapids were runner-ups in the Central Regional Championships; and WHEREAS, the Lady Rapids were the State AAA Girls Field Hockey Champions; and WHEREAS, the team members include Kathryn Martin, Jessica Shepherd, Rachel Whaley, Kris St Mars, Emily Smithson, Kassie Cahill, Mary Mason Wright, Tracy Arthur, Sara Williamson, Jennifer Buzby, Whitney Martin, Brooke Wind, Ali Jones, Kasey Hamel, Emily Anderson, Erika Seay, Shannon Taylor, Cathy Mulreany, Kim Wray, Carter Maxey, Sarah Dunn, Kendal Capps and Assistant Coach Carrie Monroe. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 8th day of January 2003, publicly recognizes the 2002 James River High School Girls Varsity Field Hockey Team for its outstanding representation of Chesterfield County; commends the Lady Rapids, on behalf of the citizens of Chesterfield County, for their commitment to excellence and sportsmanship; and expresses best wishes for continued success. 00009 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January 8, 2003 Item Number: 15.D. Subiect: Resolution Recognizing the James River High School Girls Varsity Cross Country Team for its Outstanding Accomplishments and Sportsmanship ,County Administrator's Comments: County Administrator: Board Action Requested: The Honorable Edward B. Barber has requested that the Board of Supervisors commend and recognize the James River High School Lady Rapids Varsity Cross County Team for their superior achievements and representation of Chesterfield County. Summary of Information: The James River High School Girls Varsity Cross Country Team were the Season and Tournament Champions for the Dominion District, the Central Regional Champions and were the State AAA Girls Cross Country Champions. Preparer: Michael S. Golden Title: Director, Parks and Recreation Yes No # 00009 RECOGNIZING THE 2002 JAMES RIVER HIGH SCHOOL GIRLS VARSITY CROSS COUNTRY TEAM FOR ITS OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, participation in high school sports has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Mr. Andy Pittard, Coach of the James River High School Girls Cross Country Team completed his fourth year of coaching; and WHEREAS, under Mr. Pittard's and his staff's direction the 2002 James River Lady Rapids finished the reqular season with a 6-0 record and compiled a two year record of 12-0; and WHEREAS, the Lady Rapids were the Season and Tournament Champions in the Dominion District; and WHEREAS, the Lady Rapids were Central Regional Champions; and WHEREAS, the Lady Rapids were the State AAA Girls Cross Country Champions; and WHEREAS, the team members include Kristin Coffield, Kate McGee, Lindsay Traudt, Rita DiGrazia, Rebecca Ward, Christy Ward, Emily Beck, Noel Watson, Jenny Eisenberg, Lauren Appel and Lyndsay George. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 8th day of January 2003, publicly recognizes the 2002 James River High School Girls Varsity Cross Country Team for its outstanding representation of Chesterfield County; commends the Lady Rapids, on behalf of the citizens of Chesterfield County, for their con~nitment to excellence and sportsmanship; and expresses best wishes for continued success. 000094 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Janua~ 8, 2003 Item Number: 15.E. Subject: Resolution Recognizing Chesterfield County Benefit Horseshow's Committee for Their Work Towards the Improvements at the Chesterfield County Fairgrounds Horse Ring and the Horseplay Therapeutic Riding Program County Administrator's Comments: County Administrator: Board Action Requested: The Honorable Kelly E. Miller has requested that the Board of Supervisors commend and recognize Amy Vineyard, Susan Werner, Tami, Mark and Krystle Ludwig, Mary Hudgins, Sheila and Jacque White, Rose Taylor, Brandy, Danny and Janet Workman for their efforts towards the improvements at the Chesterfield County Fairgrounds Horse Ring and the Horseplay Therapeutic Riding Program sponsored by Chesterfield County. Summary of Information: The Chesterfield County Benefit Horseshow's Committee graciously donated their time and energy towards the improvements at the Chesterfield County Fairgrounds Horse Ring and the Horseplay Therapeutic Riding Program sponsored by Chesterfield County Parks and Recreation Department. This was accomplished through holding a series of benefit horseshows held March - October 2002. These shows, run under the fiscal supervision of the Chesterfield Basketball League, were co-sponsored by local organizations including: Garden South/Ironbridge Nursery, John Hughes's Concept Design of VA; Mary Ann and Stan's Truckin', Robinson Heating and Cooling; Brock's Barbecue; Southern States-Alverser Drive; Champion Saddlery; Myrna's Boot n' Bits; JMT Engineering; Stephanie's Pet Grooming and San Vito Stables. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments~ Yes -~No RECOGNIZING THE CHESTERFIELD COUNTY BENEFIT HORSESHOW'S COMMITTEE FOR ITS CONTRIBUTIONS TO CHESTERFIELD COUNTY WHEREAS, the Chesterfield County Benefit Horseshow's Committee has worked tirelessly to provide improvements at the Chesterfield County Fairgrounds Horse Ring and the Horseplay Therapeutic Riding Program; and WHEREAS, both the Horse Ring Facility and the Horseplay Program, benefits both youth and adults with physical or mental disabilities who want to learn riding basics; and WHEREAS, the Chesterfield County Benefit Horseshow's Committee has given back to the community through their work; and WHEREAS, through the cooperative efforts of the following individuals: Ms. Janet Workman, Ms. Sheila White, Mr. Danny Workman, Ms. Amy Vineyard, Ms. Susan Werner, Ms. Tami Ludwig, Mr. Mark Ludwig, Ms. Krystle Ludwig, Ms. Mary Hudgins, Ms. Sheila White, Ms. Jacque White, Ms. Rose Taylor, and Ms. Brandy Workman; and through the cooperative efforts of the following organizations: Chesterfield Basketball League, Garden South/Ironbridge Nursery, John Hughes's Concept Design of VA, Mary Ann and Stan's Truckin', Robinson Heating and Cooling, Brock's Barbecue, Southern States-Alverser Drive, Champion Saddlery, Myrna's Boot n' Bits, JMT Engineering, Stephanie's Pet Grooming and San Vito Stables; the spirit of community/private partnerships has provided the Parks and Recreation Department with increased awareness to explore similar opportunities for other programs; and WHEREAS, Chesterfield County Parks and Recreation greatly appreciates their time and efforts and is looking forward to continuing a strong relationship with the Chesterfield County Benefit Horseshow's Committee. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 8tn day of January 2003, publicly recognizes the Chesterfield County Benefit Horseshow's Committee for its devoted work toward the improvements at the Chesterfield County Fairgrounds Horse Ring and the Horseplay Therapeutic Riding Program. 0O0096 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: January 8, 2003 Item Number: 16.A. Subject: Public Hearing to Consider the Appropriation of up to $35,000,000 Associated with the Refunding of Series 1993 General Obligation Public Improvement Bonds County Administrator's Comments: County Administrator: ,Board Action Requested: Hold a public hearing to consider the appropriation of up to $35,000,000 for the refunding of Series 1993 general obligation public improvement bonds and associated closing costs, and act on the item thereafter. ,Summary of Information: The county's financial advisor (Public Resources Advisory Group) has analyzed the County's outstanding general obligation debt and determined that it is favorable to refinance an amount not to exceed $35,000,000 of the Series 1993 general obligation public improvement bonds. The projected present value savings as a percentage of refunded par of 5.7% could result in an estimated present value savings of $1.8 million. The average savings are estimated to be approximately $200,000 per year over the next 10 years. The Board set this date for the public hearing at the December 18, 2002 meeting. Staff requests that the Board of Supervisors hold the public hearing and then consider the appropriation for the refunding and associated closing costs. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement Attachments: '--~ Yes No #' 000097I An Affiliate of Media Genera~ P~ O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 AdverfiSi ng Affidavit (This is not CHESTERFIF. i :D RC)ARD OF El IPF, R VI,qOR S AT~ I,ISA EI~KO VA 23g3%0040 Description Ad Size Total Cost ] A~ACH Media General OperatiOnS, Inc. PUb)isher of THE RICHMOND TIMES~D)SPATCH ThiS Js !o certify that the attached TAKE NOTICRTAKR N©TIC} )nc. in the C)~ of RiChmOnd; State o( v?gin)a; on th~ fj))owing dateS: 12/25/2002 01/01/2003 The first insertion being given Newspaper reference: 1289995 Sworn to and subscribed before Notary Pub))c State of Virginia City of Richmond My Commission expires THIS )S NOT A BILL. PLEASE PAY FROM iNVOICE, THANKYOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: January 8, 2003 Item Number: 16.B. Subiect: Public Hearing to Consider the Appropriation of Funds Received from the Department of Medical Assistance Services and Authorization to Execute Related Documents County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to consider the appropriation of up to $6,917,722 from the Department of Medical Assistance Services to complete the transaction and to repay the loan and authorize the County Administrator to execute documents. Summary of Information: Lucy Corr Nursing Home, like virtually all other public and private nursing home facilities, receives a large percentage of its revenue from the federal Medicaid program. In Virginia the Department of Medical Assistance Services (DMAS) administers the Medicaid program pursuant to the Virginia State Medicaid Plan. Under the program, whenever Lucy Corr provides Medicaid- eligible services, it receives Medicaid reimbursement from DM_AS. For years, DMAS has reimbursed Lucy Corr based on an established reimbursement schedule. In turn, the federal government reimburses DM_AS. Recently, the Commonwealth realized that it was eligible under federal regulations to receive a larger reimbursement amount. In order to recover this additional reimbursement, Medicaid regulations require DMAS to make enhanced payments in a lump sum to a public nursing home provider like Preparer: Bradford S. Hammer Title: DeDut¥ County Administrator Attachments: [--'~ Yes No # 000098 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Lucy Corr. On June 24, 2001, the Commonwealth amended the Virginia State Medicaid Plan to permit recovery of enhanced payments. The Commonwealth has planned and the Health Care Financing Administration has authorized, transactions, which for Chesterfield County will total $6,917,722. Under the plan, participating localities will borrow respective shares of the Statewide total. The borrowed funds will be transferred to a state account, then returned to the local account and used to repay the loans. In addition, the Commonwealth will pay an incentive fee of about 1.5% of the transaction amount, and pay an amount to cover transaction costs, to the locality. DMAS calculates this fee to total $168,553 that the locality can use for any purpose. Upon completion of this transaction and other local transactions, the state will receive about 50% of the transaction amount, or about $18.9 million in Federal reimbursements. Because this money will have to be appropriated and the amount will exceed $500,000 a public hearing is required by law. Staff also asks the Board to authorize the County Administrator to execute all necessary closing documents, which will be substantially in the form of the documents attached, subject to approval as to form by the County Attorney. o'oooaa An Affiliate of Media General Advertising Affidavit (~h~s ~s not Pay from invoice) CHRgTF,~F~FJ iD RO ARD OF gl JPFR VIGOR g ATTN I JSA F,I ;KO P 0 BO~ 40 VA 23932~0040 P, O. Box 85333 Richmond, Virginia 23293-0001 (804) 649'6000 [Account 220g06 01/02/2003 Code Descr-pfonii 121 TAK~ ~6~F, TA'KE ~©TIcE THAT THF, BOARD O TOO x A~ACH Media General Operations, Inc. Publisher of THE RICHMOND TI~ES"DISPATCH This is to certify that the attached TAKE NOTICF, TAKF~ was published bY RiChmond NeWspapers, Inc. in the Ci~Of Richm°nd~ State of Virginia, on the following dates: HERE 01/01/2003 Newspaper reference: 1289988 Sworn to and subscribed before state of Virginia Ci~ of RiChmond MY commission expires T~-i -~SE p-A-Y-FRoB/I INvOIcE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January 8, 2003 Item Number: 17. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on January 22, 2003 at 3:30 p.m. Preparer: Lisa H. Elko Attachments: ~ Yes Title: No Clerk to the Board o0:I.00,