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10-27-1999 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of.l Meetin~l Date: October27, 1999 Item Number: 2.B. Subject: County Administrator Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary oflnformation: Acceptance of Ce~fic~from the Board compliance with thud of Corrections's of Corrections standards for for being 100% local jails. in Preparer: ams Title: ~Sheriff Attachments: [-~ Yes No Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA October 27, 1999 Item Number: 7. Page 1 of 3 Subject: Deferred Streetlight Installation Approvals County. Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of Deferred Streetlight Installations in the Bermuda District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: o Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXTPAGE Preparer:_~~¢~~ Richard M./~Elfish, P.E. Attachments: Yes No Title: Director, Environmental Engineering CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page2 of 3 Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff~ll so notify the requestor. A deferral will be brought before the Board again when specified. BERMUDA DISTRICT: Deferred from the August 25, 1999, Board of Supervisors meeting: * Southcreek Court, in the cul-de-sac, South Creek Cost to install light: $ 4,336.26 Does not meet minimum critera for intersection or vehicles per day * Broadbill Drive, in the cul-de-sac, South Creek Cost to install light: $ 5,717.54 Does not meet minimum critera for intersection or vehicles per day * Jumping Mallard Place, in the cul-de-sac, South Creek Cost to install light: $ 5,320.72 Does not meet minimum critera for intersection or vehicles per day * Crayfish Terrace, in the cul-de-sac, South Creek Cost to install light: $ 3,535.72 Does not meet minimum critera for intersection or vehicles per day CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3of 3 Meeting Date: October 27. 1999 Number Budget and Management Comments: The unaudited balance in the Bermuda District Improvement Fund is $31,066; approval of uses totaling $18,910 will leave a balance of $12,156. Preparer: Rebecca T. Dickson Title: Director, Budget & Management STREETLIGHT REQUEST Bermuda District Request Received: May 1, 1998 Estimate Requested: May4,1998 Estimate Received:November 4, 1998 Days Estimate Outstanding: 184 Cost to install light: $ 4,336.26 Matthew F. Hill The Hill Companies 9842 Lori Road, Ste 201 Chesterfield, VA NAME OF REQUESTOR: ADDRESS: REQUESTED LOCATION IS THE INTERSECTION OF: REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Southcreek Court, in the cul-de-sac, South Creek POLICY CRITERIA: Intersection: Not Qualified, location is not an intersection Vehicles per Day: Not Qualified, less than 400 VPD Petition: Qualified Staff or Requestor Comments: Staff notes that this project was originally presented to the Board on November 24, 1998. It was deferred until August 25, 1999, and deferred, again, until October 27, 1999. Representatives from the subdivision homeowners association have identified this location as their number 1 pdodty. The homeowners association has submitted a letter to the Department of Environmental Engineering reaffirming their support for this project and recognizing the requestor, Mr. Matthew Hill, as the coordinator of their requests (copy attached). The noted cost quotation is the latest received from Virginia Power and could be subject to change as it is more than 90 days old. STREETLIGHT REQUEST Bermuda District Request Received: May 1, 1998 Estimate Requested: May 4, 1998 Estimate Received: NAME OF REQUESTOR: ADDRESS: November 4, 1998 Days Estimate Outstanding: Cost to install light: $ 5,320.72 Matthew F. Hill The Hill Companies 9842 Lori Road, Ste 201 Chesterfield, VA REQUESTED LOCATION IS THE INTERSECTION OF: 184 REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Jumping Mallard Place, in the cul-de-sac, South Creek POLICY CRITERIA: Intersection: Not Qualified, location is not an intersection Vehicles per Day: Not Qualified, less than 400 VPD Petition: Qualified Staff or Requestor Comments: Staff notes that this project was originally presented to the Board on November 24, 1998. It was deferred until August 25, 1999, and deferred, again, until October 27, 1999. Representatives from the subdivision homeowners association have identified this location as their number 1 pdodty. The homeowners association has submitted a letter to the Department of Environmental Engineering reaffirming their support for this project and recognizing the requestor, Mr. Matthew Hill, as the coordinator of their requests (copy attached). The noted cost quotation is the latest received from Virginia Power and could be subject to change as it is more than 90 days old. STREETLIGHT REQUEST Bermuda District Request Received: May 1, 1998 Estimate Requested: May4,1998 Estimate Received: NAME OF REQUESTOR: ADDRESS: November 4, 1998 Days Estimate Outstanding: Cost to install light: $ 5,717,54 Matthew F. Hill The Hill Companies 9842 Lori Road, Ste 201 Chesterfield, VA REQUESTED LOCATION IS THE INTERSECTION OF: 184 ~-] REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Broadbill Drive, in the cul-de-sac, South Creek POLICY CRITERIA: Intersection: Not Qualified, location not an intersection Vehicles per Day: Not Qualified, less than 400 VPD Petition: Qualified Staff or Requestor Comments: Staff notes that this project was originally presented to the Board on November 24, 1998. It was deferred until August 25, 1999, and deferred, again, until October 27, 1999. Representatives from the subdivision homeowners association have identified this location as their number 1 priority. The homeowners association has submitted a letter to the Department of Environmental Engineering reaffirming their support for this project and recognizing the requestor, Mr. Matthew Hill, as the coordinator of their requests (copy attached). The noted cost quotation is the latest received from Virginia Power and could be subject to change as it is more than 90 days old. STREETLIGHT REQUEST Bermuda District Request Received: May 1, 1998 Estimate Requested: May4,1998 Estimate Received:November 4, 1998 Days Estimate Outstanding: 184 Cost to install light: $ 3,535,72 Matthew F. Hill The Hill Companies 9842 Lori Road, Ste 201 Chesterfield, VA NAME OF REQUESTOR: ADDRESS: REQUESTED LOCATION IS THE INTERSECTION OF: REQUEST IS NOT AT AN INTERSECTION, REQUESTED LOCATION IS: Crayfish Terrace, in the cul.de-sac, South Creek POLICY CRITERIA: Intersection: Not Qualified, location is not an intersection Vehicles per Day: Not Qualified, less than 400 VPD Petition: Qualified Staff or Requestor Comments: Staff notes that this project was originally presented to the Board on November 24, 1998. It was deferred until August 25, 1999, and deferred, again, until October 27, 1999. Representatives from the subdivision homeowners association have identified this location as their number 1 priority. The homeowners association has submitted a letter to the Department of Environmental Engineering reaffirming their support for this project and recognizing the requestor, Mr. Matthew Hill, as the coordinator of their requests (copy attached). The noted cost quotation is the latest received from Virginia Power and could be subject to change as it is more than 90 days old. ~treetlight Request ~.~p October 27, 1999 ~ c~i~t. Ca~ ~ Oj~ Str~et Light Legend · ~risting light requested light [his map shows citizen re~It~ested streetlight installations in relation to ~isting streetlights. ~risting streetlight information was obtained from the Ow~terfleld County Environmental Engineer~g Departmtnt. Ciii '.~!Li/i iLLE) COLJNTY ENVIRON,',!E NIAL E. NGtNEERIN.6__ ~u Southcreek Drive Colonial Heights, VA 23834 September 27, 1999 Mr. Ri chard McElfish Director of Environmental Engineering P. O. Box 40 Chesterfield, VA 23832 RE: Streetlights for Southcreek Subdivision Located in Chesterfield County Dear Mr. McElfish: I am writing to you on behalf of Southcreek Homeowners Association, in which I am a member as well as on the board of directors. The purpose of this letter is to advise you that our homeowner's association is seeking four (4) additional streetlights in sections 1 and 2 of the community. The request for the street lights came from the homeowner's, specifically Jay Tollison and Charlie Carter, who are members of our Safety Committee. This is~to also advise you that Matt Hill of Hill Development Co., Inc., was utilized to help the association as an advisor and to guide the association through the county procedures for requesting these lights. Therefore, his efforts were on behalf of ~he association. The streets lights were deemed a necessity by our Safety Committee in order to protect our children and community members. Should you wish to contact either of these members, please feel free to do so. Mr.. Tollison's phone number is 530-3081, and Mr. Carter's phone number is 530-1073. Please take whatever action is necessary so that the cost of these streetlights can be approved on behalf of the Southcreek Homeowner's Association. Should you have any additional questions, I can be reached at 530-3309. Sincerely, Sandra Donahoo Board of Directors Southcreek Homeowners Assoc. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 ...... of ~l 8 oA. Meeting Date: , , October 27. 1999 Item Number: Subject: Nominations/Appointments to the Drug and Alcohol Abuse Task Force Administrator's Comments: County Administrator: Board Action Requited; Nominate/Appoint members to serve on the Drug and Alcohol Abuse Task Force. Summary_. of Information: The purpose of the Drug and Alcohol Abuse Task Force (DAATF) is to study the nature and extent of substance abuse within the County and to make recommendations to the Board of Supervisors to prevent or eliminate such problems. The terms of Task Force members are at the pleasure of the board. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: %~~~~~-- Title: Jana D. Carter Director, Youth Services Attachments: Yes MEMORANDUM TO: FROM: The Honorable Edward Barber, Midlothian District Supervisor Lane B. Ramsey, County Administrator~/~ SUBJECT: Appointment to the Drug and Alcohol Abuse Task Force DATE: October 15, 1999 Mr. David Mathis has expressed an interest in serving on the Drug and Alcohol Abuse Task Force representing the Midlothian District. He meets all eligibility requirements for members of the Drug and Alcohol Abuse Task Force and has indicated his willingness to serve. The application for Mr. Mathis was previously forwarded to you by Youth Services. If you would like additional information on this candidate, please contact Jana Carter at 748-3549. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date' October 27, 1999 Item Number: 8.B.1. Subject: Recognizing Mr. Brandon Woodruff Walsh, Troop 869 Sponsored by Salisbury Presbyterian Church Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: ~ Board Action Requested: Adoption of attached resolution. Summary of Information' Staff has received a request for the Board to adopt a resolution recognizing Mr. Walsh, Troop 869 upon attaining rank of Eagle Scout. Due to scheduling problems, Mr. Walsh was unable to attend a Board meeting. Lisa Elko Title:Clerk to the Board Attachments: Yes [-----] No 0%4 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Brandon Woodruff Walsh, Troop 869, sponsored by Salisbury Presbyterian Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Brandon is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Brandon Woodruff Walsh and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page.__ I of Meeting Date: October 27, 1999 Item Number: 8. B. 2. Subject: Award Construction Contract for Stonehenge Drainage Project County. Administrator's Comments: County Administrator: ~ Board Action Requested: Staff requests that the Board of Supervisors award the construction contract for the Wexwood Drive Drainage Project in Stonehenge Subdivision to Powers Paving, Inc. in the amount of $217,929; authorize the County Administrator to execute the necessary construction contract documents; and appropriate $240,000 from the 60/147 Eastern Drainage District funds. Summary of Information: For the past six years, the county has worked with the Stonehenge Civic Association and Stonehenge Golf and Country Club to install three drainage projects associated with the 60/147 drainage district. This construction project will be the third and final phase of the 60/147 drainage district projects that affect the Stonehenge Golf and Country Club and the Stonehenge Subdivision. The project must begin by mid November and be completed through the golf course by March 1, 1999. The Right-of-Way Section has negotiated with the involved property owners and golf course for easement dedications. The final dedications are expected by the project commencement date. A mandatory pre-bid meeting was held onsite, and a bid opening was held October 1, 1999. Of the five bids received, the low bid was from Powers Paving, Inc. in the amount of $217,929. Sufficient funds are available in the 60/147 Eastern District to fund the expenditures. Staff Recommendations: Recommend the Board of Supervisors appropriate $240,000 from the 60/147 Eastern Drainage District, award a contract to Powers Paving, Inc. in the amount of $217, 929, and authorize the County Administrator to execute the necessary construction contract documents. District: Midlothian Preparer: Ricl~a}d M. ~Elfish, P.E. Attachments: Yes ~ No Title: Director of Environmental Engineering CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetine Date: October 27. t999 NHmber Bud,qet and Mana.qement Comments: Sufficient funds are available in the Rt. 60/147 Eastern Drainage District account to cover award of this contract in the amount of $217,929 for the final phase of drainage improvements in the Stonehenge golf course area. Appropriation of $240,000 will allow for a contingency to cover unforeseen expenses that may occur during the course of this project. Preparer: Rebecca T. Dickson Title: Director, Budget & Management Sc~ei l'". cd Map of Chesterfidd C, nty C~ Chesterfield County assunm no legal responsibility for the infom-afion conlaSn~ on this rmp. This ~ map is not to be used for laud conveyance. The horizontal data is based on the VA State Plane Coordinate system, NAD 1983. The topographic infonmtion is based on 1989 photo~ ard NAVD29. 100 0 100200 Feet Printed by: Environmental Engineering Date: Thu Oct 14 15:35:16 1999 Copyright 1999. Chesterfield County CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2. Meetin~l Date: October 27, 1999 Item Number: 8.B.3. Subject: Approval of Change Order to Contract with Motorola, Inc County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to approve the change #0437:43178.1 in the amount of a $114,500 reduction. order to the Motorola, Inc. Contract Summary of Information: When the original Motorola, Inc. contract was awarded for the Public Safety Communications System in December of 1998, the system designed required a dual physical plant fiber optic loop connecting the 9-1-1 Center and the 5-story administration building to the governmental tower. Further investigation indicated it would be beneficial to the county to remove Motorola from this obligation and to award the entire fiber optic installation to the county's fiber optic sub-contractor, Dvorak Construction. This results in a cost savings to the county of approximately 30% and will expedite the project. Additionally, by using this fiber optic installation, the need for a 72-foot tower to be constructed at the 9-1- 1 Center is eliminated. Preparer: 'Rot:)ert-L. i~nes, Jr.-'~ Title: Assistant to the County Administrator Attachments: Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budget and Management Comments: This item is for the approval of a credit change order to Motorola for the communications system project. The reduction in Motorola's contract will essentially offset the expenditure requirements for the Dvorak Construction contract. Preparer: Rebecca T. Dickson Title: Director, Budget & Management MOTOROLA IIVC. Chesterfield County, VA Change Order Request_ Contract Number: Contract Date: Request Number: Requester's Name: Date of request: 0407:43178.1 December 30, 1998 #1 Robert Eanes 8/26/99 Change Requested: The contract shall be modified to remove any and ail' responsibility from Motorola to provide, to install, or to implement any fiber optic loop physical plant. This responsibility, limited to the fiber physical plant and not to include any lightwave equipment, electronics, or any other hardware, software, or firmware, shall shift to Chesterfield County. Motorola shall continue to be responsible for providing all necessary hardware, software, and firmware not to include the physical plant fiber loop, and for all testing once connected to the fiber loop physical plant. Reason for change: Due to changes in the routing and depth requirements associated with laying the fiber optic network throughout the County facility, the costs associated with the required work has increased and would require an increase to the Motorola contract. The County has elected to remove this responsibility from Motorola's contract to reduce the overall costs to the County and also to expedite the process of the installation of the fiber optic network. schedule Impact: None if agreed to immediately. Operational Impact: As stated in reason for change. Cost Impact: Price decrease: $114,500 I Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA October 27, 1999 Item Number: Page , i of 9 8.B.4. Subject: Set a Public Hearing Date for November 23, 1999, to Revise FY00 School Board Grants County Administrator's Comments: County Administrator: BoardAction Requested: The School Board requests the Board of Supervisors to hold a public hearing on November 23, 1999, to increase estimated revenues and appropriations in the School Grants Fund by $636,407 as noted on the attached resolution. Summary of Information: Chesterfield County Public Schools (CCPS) receives grants from various funding sources each year. The FY00 School Board Approved Budget included an appropriation of $12,289,600 in the School Grants Fund for nineteen (169) grants plus Grants Administration. In addition, the School Board requested the Board of Supervisors approve and appropriate the School-to-Work Initiative Grant funding of $664,721 on June 23, 1999. Actual grant awards have now been received and revisions need to be reflected in the School Grants Fund for an additional appropriation of $636,407, plus 11.0 additional positions. EVALUATION/ANALYSIS Notifications have been received from the various funding sources (Federal, State, and local) regarding the actual grant awards. Below is a brief description of each grant along with the requested revisions. Federal Grants Amount FTE FY00 Special Education IDEA $130,884 4.0 The Individuals with Dj~bilities Ed#cation Act (IDEA) is designed to ensure that all school-age children with disabiliti~ ar~~.fr77riate public education. CCPS prepares the application for Preparer: /~~/.ta~~_/? Title: Sur~erintendent "William CTBoshe~, )r. Attachments: Yes No " CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2of 9 Nleetina Date' October 27, 1999 Item Number; Summary of Information (cont.): IDEA funds each year based on a December 1 special education child count and estimates the per pupil rate for this grant for the following year. The FY00 budget was based on 7,557 students at a per pupil rate of $600 ($4,533,900); however, the grant award was for 7,536 students, a decrease of 21 students over the estimate but the per pupil rate was increased to $619. This per pupil rate provides for a total grant award of $4,664,784. FY00 Preschool Handicapped Grant $ 21,082 0.5 Federal funds are provided to localities to assist in identifying and educating disabled preschool age students. State Superintendent's memo #72, dated August 13, 1999, notified CCPS of their FY00 Preschool Incentive grant award of $244,082, an increase of $21,082 over the budget estimate of $223,000. A-requirement of this grant is that no more than 50% shall be spent on salaries and benefits. The additional 0.5 FTE for an instructional aide position for FY00 is within this limitation. FY00 Carl Perkins Vocational Education Grant $ 51,811 0.0 The Carl Perkins Vocational and Applied Technology Education Act was developed to provide assistance through vocational education programs for economically or academically disadvantaged, handicapped, and ESL students. CCPS received notification of this vocational education grant award of $474,811 through State Superintendent's memo #155 dated August 20, 1999. The FY00 budget was estimated at $423,000; therefore, this is an increase of $51,811 over budget. FY00 Title I Grant $ 5.4 118,256 Federal Title I funds are distributed to localities to provide compensatory education services for educationally disadvantaged children in low-income areas. The FY00 budget was estimated at $1,863,700; however, CCPS received State Superintendent's administrative memo #69, dated August 6, 1999 indicating a grant award of $1,981,956, an increase of $118,256 from the FY00 Approved Budget. Additional teaching staff of three (3) full-time teachers plus two part-time teachers is needed for this program in FY00. In addition, a full-time instructional aide was hired for Ettrick and one part-time instructional aide was increased by 0.4 to become a full-time aide at Chalkley. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 9 MeetinQ Date: October 27, 1999 Item Number; Summary of Information (cont.): FY00 Title II Grant $(1,585) 0.0 The Eisenhower Grant provides funding to localities to improve the professional skills of elementary and secondary teachers primarily in math and science. The Title II grant allocation for FY00 for CCPS of $150,415 was conveyed to CCPS through State Superintendent's memorandum #29 dated May 14, 1999. This is a decrease of $1,585 from the FY00 estimated budget of $152,000 and needs to be adjusted in the School Grants Fund. In previous years, indirect cost recovery was allowed in this grant; however, beginning with the FY99 grant, this practice has been discontinued Summer 99 JTPA/CATC (Title II) Grant $(5,116) 0.0 The Instructional Division of CCPS assists the Capital Area Training Consortium (CATC) in developing and operating an in-school youth program for ages 14-21 designed to provide the Job Training Partnership Act (JTPA) eligible students with various services. This program provides opportunities for work experience for youth needing such experience before entering the labor force. It also provides counseling to keep at-risk youth in school and focused on improving academic performance and planning for entering the work force. CCPS received notification from the Capital Area Training Consortium on July 30, 1999 of our summer of 1999-grant award of $31,384 or $5,116 less than our budget estimate. FY00 Title VI Grant $(2,980) 2.0 Title VI federal funds are used to improve quality and promote innovation at all levels of education. These funds must target six broad purposes. CCPS received notification of its estimated allocation of $205,220 through State Superintendent's administrative memorandum #68 dated August 6, 1999. This award to CCPS is a decrease of $2,980 over the FY00 budget of $208,200. Funds were set aside in this grant to cover the cost of two part-time instructional aides to assist with the International Baccalaureate programs at Meadowbrook and Midlothian high schools. In addition, a full-time instructional aide is funded for an after-school program at Curtis Elemehtary for FY00. FY00 Title VI Class Size Reduction Grant $(3,027) (1.0) The Department of Education on July 12, 1999 notified CCPS of their actual grant award for FY00 of $540,473. The original plan included 14.0 teacher positions to be funded from these this grant; however, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 9 Meetina Date' October 27, 1999 Item Number: Summary of Information (cont.): enough funding was not available to cover 14 positions and one was eliminated. allowed in this grant. Indirect cost recovery is 1999-00 Goals 2000 Technology Grant $167,945 0,0 CCPS received notification from the State Department of Education on August 3, 1999 approving two Goals 2000 grants totaling $167,945. The fa'st grant of $165,765 is for the purchase of classroom networked multimedia computers and related technologies defined as those devices that can be attached to a computer and used in a classroom setting capable of receiving, storing, manipulating, transferring or producing date (either text, visual or sound). The second grant of $2,180 is for in-service training in the computer technology area. Both grant periods are August 1, 1999 through September 30, 2001. FY00 Headstart Grant $(16,674) 0.0 Federal funds are provided to localities to provide instruction to preschool children of low-income famih'es. The philosophy of the program is to work with the family unit, in addition to the pre-school child. CCPS received notification on May 24, 1999 of the FY00 grant award in the amount of $876,126. This is a decrease of $16,674 over the FY00 Approved Budget of $892,800. No additional positions are requested for this program in FY00; however, no indirect costs will be charged due to increased needs for this instructional program. FY00 Interpreter Training Grant $ 6,300 0.0 The State allocates federal funds to localities to provide training opportunities for educational interpreters employed by individual school divisions. CCPS received notification from the State Department of Education on September 17, 1999 of the award of $16,600 for FY00. This award is a $6,300 increase over the FY00 estimate of $10,300. FY00 Project Exit Grant $ 4,50O 0.0 CCPS has received notification from the State Department of Education for the FY00 Project EXIT (Ensuring Excellence in Transition) in the amount of $4,500. The purpose of this project is to provide a continuum of job training opportunities that lead to competitive employment for students with behavioral and cognitive challenges. The grant period is July I, 1999 through June 30, 2000. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page5 of 9 Nleetino Date; October 27, 1999 Summary of Information (cont.)' Item Number; FY00 Drug Free Grant S(689) (1.0) Federal funds are distributed to localities for the expansion of existing substance abuse prevention efforts and creation of new initiatives to discourage alcohol and drug abuse. The Federal Drug Free Schools and Communities grant awards have stabilized recently and our FY00 estimate is $181,811, a decrease of $689 over the estimated budget of $182,500. As funding decreases in this grant annually, the positions supported by these funds have decreased. One of the two teacher positions previously funded had to be eliminated. FY00 Cross Age Conflict Resolution Grant (Drug Free) $13,300 0.0 CCPS received notification from the Office of the Governor on June 22, 1999 of the approval of $13,300 to continue the Violence Prevention Team at Harrowgate Elementary during this fiscal year. This program trains students, beginning with fourth grade, in conflict resolution skills to enable them to become skilled problem solvers before entering high school and becoming adult members of the community. FY00 High Schools That Work Grant $ 7,500 0.0 Meadowbrook High School has applied for and received approval for a Carl Perkins block grant of $7,500 to continue High Schools That Work program. The purpose of this grant is to improve the achievement levels in English 9 and Algebra at Meadowbrook. This grant award requires a local match of $3,750, which is addressed below. FY00 Contemporary Issues/Community Service Grant $(2,000) 0.0 The Community of Caring program helps to create a caring, supportive environment in which home, family and community work together to assist students to make responsible decisions, build caring relationships and create a school environment in which universal values such as trust, caring, respect, responsibility, and family are taught. CCPS received notification on June 10, 1999 from the State Department of Education for the FY00 grant award of $8,000. This is a reduction of $2,000 from the planned budget of $10,000. Sub-total Federal grants $ 9.9 489,507 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 6of9 Meeting Date; October 27, 1999 Summary of Information (cont.): Item Number; State Grants Amount FTE Governor's Best Practice Center $ 58,525 1.0 In April 1999 the Governor announced that five new Best Practice Centers were being established to assist public schools by helping local school divisions meet the Virginia Standards of Learning (SOLs) and Standards of Accreditation (SOA) through raising student academic achievement. CCPS was selected for the Region 1 center. Staffing provided by the State will include a director, specialist for curriculum and instruction, specialist for accreditation and assessment, and specialist for instructional technology. The activities provided through the Best Practices Centers is assistance with aligning local school curriculum with the Standards of Learning and training in the use of instructional strategies in the SOL content areas such as math, history, and social studies. Successful instructional approaches being used throughout the State will be shared with local school personnel. Assistance in interpreting SOL testing information as a basis for school planning will be given, and training provided in the use of technology as a tool for improving student academic achievement. CCPS is to provide space for these four individuals plus provide a full-time and a part-time secretary as support for this staff. The funds noted above will be used for this expense. FY00 Dropout Prevention Grant $( 37) 0.1 State funds are disbursed to localities to assist school divisions in identifying potential dropouts, to assess each student's individual needs, and to provide each student with additional support or alternative program needs. The FY00 allocation for CCPS of $321,963 is $37 less than the budget of $322,000. Total State funds $ 58,488 1.1 Local Grants Amount FTE FY00 CIS - Elementary Model Grant $ 5,000 0.0 CCPS received notification from the Community Development Block Grant of funding for this program in FY00 of $25,000. The estimated budget was $20,000; therefore, this is an increase of $5,000. These CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 7of9~* Meetin(] Date; October 27, 1999 Item Number: Summary of Information (cont.)- funds, along with the State and local share of the Truancy funds, will to be used to support one teacher position for this program at Bellwood Elementary. FY00 Capital One Vocational Grant $ 44,000 0.0 The Career Development Center has received agreement of continued support from Capital One for operating expenses in the amount of $44,000 for the customer call center training program at the Chesterfield Technical Center for FY00. This program serves marketing students from all CCPS high schools and serves at-risk students from Chesterfield Community High School through an extended day program. All students acquire the basic and special skills needed to compete for positions at Capital One and other businesses with similar skill requirements. The school system also serves as a feeder system to the JTCC Capital One program and other disciplines that will serve Capital One and the expanding workforce needs of the region. FY00 Crestwood First II Grant $10,000 0.0 First Union is sponsoring the Education First "Seeds for Success" Grants program and Crestwood Elementary was awarded a grant of $10,000 for their First II project. These funds will be used to provide before school tutoring and evening reading workshops for students and their parents. The First Union funds have already been received for this program. FY00 Bensley Tutorial Program Grant $ 6,000 0.0 For the past three years with support from the Chesterfield County Outreach Program, the Park Lee Learning Center has provided a structured, supervised, after school homework program for fa'st and second graders who need assistance. Due to the lack of qualified staff and space, the Outreach Services coordinator contacted Bensley Elementary and requested the program be administered by school personnel on site. Bensley currently operates an after school homework assistance program for students in grades 3, 4, and 5, three afternoons per week. Offering this program at Bensley will continue the services that have been provided for the past three years through the Outreach program. The benefits of having the program at Bensley include a/lowing more students to be served, providing instruction by certified teachers, and reinforcement of skills and curriculum taught during the regular day. The program will accomplish the assistance of homework completion and additional tutoring in a safe environment. The overall benefit will CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page8 of 9 Meeting Date; October 27, 1999 Item Number; Summary of Information (cont.): be increased student achievement. Funds have been awarded to CCPS for this program from the Community Develop Block Grant in the amount of $6,000 (per memo dated June 18, 1999). FY00 Grants Administration $ 17,162 0.0 The estimated budget for FY00 needs to be increased due to additional federal grant funding. This amount is based on the restricted indirect cost recovery rate approved by the State of 2%. Total Local funds Transfers FY00 High Schools That Work The grant award requires a local match of $3,750. operating accounts to provide this requirement. FY00 Capital One Vocational Grant $ 82,162 0.0 Amount FTE $ 3,75O 0.0 Funds will need to be transferred from Meadowbrook's $ 2,500 0.0 The Career Development Center has agreed to provide the $2,500 needed for the FY00 telephone call center program at the Technical Center. Total Transfers $ 6,250 0.0 Total School Grant Fund Revisions. $636,4O7 11,0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 9 of 9 Meetin_o Date: October 27. 1999 Number Bud.qet and Mana.qement Comments: The School Board has been notified of an additional $636,407 in grant awards as outlined in the attached. These funds need to be appropriated in the FY2000 budget. In addition, eleven (11) new full time positions will be created. A public hearing is required to appropriate the funds and amend the budget. Preparer: Rebecca T. Dickson Title: Director, Budget & Management VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, October 12, 1999, at seven-thirty o'clock in the Public Meeting Room at the Chesterfield County Courthouse Complex RESOLUTION PRESENT: Thomas L. Wooton, Jr., Chairman Elizabeth B. Davis, Vice-Chairman Dianne E. Pettitt Dr. James R. Schroeder Marshall W. Trammell, Jr. On motion of Mr. Trammell, seconded by Mrs. Davis, the School Board requests the Board of Supervisors hold a public hearing to approve an increase of $619,245 to the Instruction appropriation category in the School Grants Fund for the following grant revisions: Grant/Funding Source Amount Federal Grants FY2000 FY2000 FY2000 FY2000 FY2000 FY2000 FY2000 Special Education Grant Preschool Handicapped Grant Carl Perkins Vocational Education Grant Title I Grant Title II Grant Summer 99 JTPA/CATC (Title II) Grant Title VI Grant FY2000 Title VI Class Size Reduction Grant 1999-2000 Goals 2000 Technology Grant FY2000 Headstart Grant FY2000 Interpreter Training Grant FY2000 Project Exit Grant FY2000 Drug Free Grant FY2000 Cross Age Conflict Resolution Grant (Drug Free) FY2000 High Schools That Work Grant FY2000 Contemporary Issues/Community Service Grant 130,884 21,082 51,811 118,256 (1,585) (5,116) (2,980) (3,027) 167,945 (16,674) 6,300 4,500 (689) 13,300 7,500 (2,000) Sub-total Federal Grants $489,507 State Grants FY2000 Governor's Best Practice Center FY2000 Dropout Prevention Grant Total State Funds $58,525 (37) $58,488 Local Grants FY2000 CIS - Elementary Model Grant FY2000 Capital One Vocational Grant FY2000 Crestwood First II Grant FY2000 Bensley Tutorial Program Grant Total Local Funds Transfers FY2000 High Schools That Work FY2000 Capital One Vocational Grant Total Transfers $5,000 44,000 10,000 6,000 $65,000 $3,750 2,500 $6,250 TOTAL REVISIONS TO INSTRUCTION APPROPRIATION CATEGORY $619,245 and to approve an increase of $17,162 of local indirect cost recovery funds to the Administration and Attendance and Health appropriation category in the School Grants Fund for Grants Administration, thereby increasing the School Grants Fund by a total of $636,407. /r eatri~a ~. B,)rtlam, Clerk Willi . p ' '~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 1999 Item Number: 8.B.5. Subject: Acceptance of a Parcel of Land From William B. and Gene II. Dural County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 8.9936 acres from William B. and Gene H. Dural, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer.~~ ~. ~ John W. Harmon Attachments: Yes No Title: Riqht of Way Manager VICINITY SKETCH ACCEPTANCE OF A PARCE'L OF LAND FROM WILLIAM B & GENE H DUVAL , '£6-c CONTAINING 8,9936 ACRES OF ~ND CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 27, 1999 Subject: Lease of Property for Item Number: 8.B.6. the South District Police Station County_ Administrator's Comments: County Administrator: BoardActionRequested: Approval of a lease with LaVerne Cole and S. W. Funk for a 4000 square foot building to be constructed at 2900 West Hundred Road for the South District Police Station and authorization for the County Administrator to execute the lease agreement; subject to approval by the County Attorney. Summary_ of Information: Police Administration has negotiated a 15 year lease for a South District Police Station for $1,785,490.80. Rent payments are subject to annual appropriation by the Board. All utilities and custodial and trash services will be paid by the County District: Bermuda John W. Harmon ~ lYes Title: Riqht of Way Manaqer Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetinc~ Date: October 27.1999 Number Bud.clet and Mana,clement Comments: This item requests Board approval for the County Administrator to execute a lease agreement with Cole Real Estate, Inc. for a South District Police Precinct. The facility will be constructed in the vicinity of Route 10 and Route 1. This location is desirable, as it is located in a prime commercial area with immediate access to Route 10. This precinct will meet the Chester Community Plan requirements. The facility will be built to suit with unique requirements including bullet-proof glass in the desk officer area, extensive wiring for a local area network and video conferencing, and more electrical circuits than normal to accommodate specialized equipment such as a breathalyzer and extensive computer equipment, and extensive parking to accommodate the requirements of the Police Department. Funding for the lease payment, $96,000 in the first year, 3% escalator each year thereafter, is approved through the FY2000 Community Development Block Grant program. The Police Department will seek future lease funding through the CDBG program. Start-up costs for the precinct have been identified and will be funded through asset forfeiture reserves and other general fund dollars appropriated for this purpose. The on-going operating costs (approximately $33,0.00) will be addressed in the FY2001 budget process. Preparer: Rebecca T. Dickson Title: Director, Bud,qet & Mana,qement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 1999 Item Number: 8.B.7. Subject: Vacation and Re-dedication of a Columbia Gas Easement Across the Proctors Creek Wastewater Treatment Plant Property County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board and County Administrator to execute an easement agreement with Columbia Gas of Virginia, Inc. for the relocation of a gas easement across the Proctors Creek Wastewater Treatment Plant property. Summary_ of Information: On March 11, 1998, an easement agreement was recorded in deed book 3259, page 478, which conveyed an easement to provide gas service to the Proctors Creek Wastewater Treatment Plant. During construction, the line was relocated at the County's request. Approval is recommended. District: Bermuda Preparer: ~-~-~.J. (~o,~--~ J~hn W. Harmon Attacbanents: Yes No Title: Right of Way Manager VICINITY SKETCH VACATION AND REDEDICATION OF A COLUMBIA GAS EASKMENT ACROSS THE PROCTORS CREEK WASTEWATER TREATMEN~ PLANT PROPERTY -muda la~ Dutch Ga Exit-62 Lake P OR Bermuda T¥ie~ OLD STAGE [N:3 CT£ OR Exit-61 INDUSTRIAL IRK N LINE TABLE FOR C/L OF EASEMENT LINE LENGTH BEARING 1 58.26' N 08'54'J5" E 2 260.12' N 41"025'21" W J 55,47' S 70"`71'28" W 4 120.67' N 13'40'06" W ,5 256.78' N 21'04'44" E 6 66.51' N 125'$B'28" E ..,o0C1'0 ~¢~G ~- ."~- B ZOO' 5,~.~¢~¢ N O ~.00' CENTERLINE ~ ~ ~ ~ 20' WIDE GAS PIPELINE ~ ~ , ~ EASEMENT / / . , _. ~.~.~ CURVE TABLE FOR C/L OF EASEMENT CURVE RADIUS LENGTH DELTA 2HORD BEARING CHORD A ,70,00'255,82' 68'25'11" N 75'15'56" W 2525.?25' B 250.00'50.16' 95'48'26" N 61'J4'19" W 44.52' C 20.00' 2`7.225' 66'JJ'25" N 46'56'48" W 21.95' D 59.00' I04,32' 101'18'14"N 29"34'22" W 91.25' L= 584.77' ~ S 86"04'50" W R= 4760.00' ~_, INFORMATION TAKEN FROM MAP SHOWING 60.7d: ACRES SITUATED ON COXENDALE ROAD, PREPARED BY M.E. FLOYD, DATED OCTOBER 10, 197`7. REGION CENTRAL AREA CHESTER MARKET REYNOLDS SYSTEM NO. 38039006 COMP^NY COLUMBIA GAS OF VIRGINIA, /NC. DEPARTMENT ENGINEERING CIVIL ENGINEERING SECT/ON PROJECT GAS PIPELINE EASEMENT ON THE PROPERTY OF COUNTY OF CHESTERFIELD DATE ENGINEER FIELD BOOK '-EB. 18, 1998 D. E. ERTZNER PACE DRAWN BY I SCALE C. TANNER 1 I"= 300' REFERENCES MAP(S) 8-288-- 136-A REVISIONS 8-02-99 WORK ORDER(S) 107-555- WP7883- 920 98- 0597883- O0 TAX DISTRICT(S) BERMUDA COUNTY / CITY CHESTERFIELD STATE VIRGINIA DRAW1NG NO. V41-265-98 Y~ \¢TNVNt~\CIHI. ~$~FIET. fl\PROCTORS_CREF~Z~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 1999 Item Number: 8.B.8.a. Subject: Request for a Private Water Service Within a Private Easement to Serve a Residence at 14235 Woods Edge Road County_ Administrator's Comments: County Administrator:~ Board Action Requested: Staff recommends that the Board of Supervisors approve a request for the installation of a private water service to serve a residence at 14235 Woods Edge Road and authorize the County Administrator to execute the water connection agreement. Summary_ of Information: Price Designs, Inc., has requested approval for the installation of a private water service within a private easement to serve a residence at 14235 Woods Edge Road. This request has been reviewed and staff recommends approval. District: Bermuda John W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH "~' REQUEST FOR A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE A RESIDENCE AT 14235 WOODS EDGE ROAD PRICE DESIGNS INC ~, C-R~.ENLEIGH ~ \Apn"xP\-_~'- // _.~.~.' ~J~OI]tLE HOMES ~ ' ~/ J/ ~ALTHALL MI-"~~': ] ~ I~ ~ ~ ~/~ ~ = ~ - ~ -- Memorial Park NO TE, PiPE FO. IRON ~ kKOoo3 230.56' o£ THIS PROPERTY I~ NOT WITHIN A HUll DEFINED FLOOD PLAIN (FLOOD ZllNE C) 5.37 ACRES THIS SURVEY IS SUBJECT TO ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE. THIS TO CERTIFY THAt ON D~E j_~_t_ DAY ~'CKlY SHOWN ON THIS PLAT. THE TITLE LINES AND WALLS OF THE BUILDINGS ARE AS SHOWN ON THIS PLAT. THE BUILDINGS ARE STRICTLY WITHIN THE TITLE LINES AND THERE ARE NO ENCROACHMENTS OF OTHER BUILD- SURVEYOR IRON FO. IRON FO. PLAT 5,37 ACRES SITUATED OFF VOODS EDGE ROAD-STATE ROUTE #620 BERMUDA DIS TRIC T CHESTERFIELD COUNTY, VIRGINIA FOR PRICE DESIGNS SCALE , 1'=100' SEPTEMBER 1, 1999 CHARLES C, TOVNES & ASSOCIATES, P,C, CIVIL ENGINEERS - PLANNERS - LAND SURVEYORS 9~5~ LORI ROAD, SUITE ~1 CHESrERFIELB, VIRGINIA ORA Y~ B Y PCB APPROVED UY FB: 99-2J-24&25 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 1999 Item Number: $.B.8.b. Subject: Request Permission to Construct a Sign on County Property County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant John T. Patrick and Thomas P. Loughran permission to construct a sign on County property; subject to the execution of a license agreement. Summary_ of Information: John T. Patrick and Thomas P. Loughran have requested permission to construct a sign on County property at the entrance to Hollymeade Subdivision. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: c~~ .,~ .~ Title: John W. Harmon Attacb_ments: Yes No Right of Way Manager VICINITY SKETCH REQUEST PERMISSION TO CONSTRUCT A SIGN ON COUNTY PROPERTY JOHN T PATRICK AI~ THOMAS P LOUGHRAN HOLLYMEADE SUBDIVISION d E 50 o7 2_7_7HS _,-7_,-7S / 4 · CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 1999 Item Number: 8.B.8.¢. Subject: Request Permission to Construct a Fence Within a Sixteen Foot Sewer Easement and a Sixteen Foot Drainage Easement in Shenandoah Hills, Section B County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Ramon J. Navarro and Anita M. Navarro permission to construct a fence within a 16' sewer easement and a 16' drainage easement across Lot 1, Block A, Shenandoah Hills, Section B; subject to the execution of a license agreement. Summary of Information: Ramon J. Navarro and Anita M. Navarro have requested permission to construct a fence within a 16' sewer easement and a 16' drainage easement across Lot 1, Block A, Shenandoah Hills, Section B. This request has been reviewed by staff and approval is recommended. District: Clover Hill John W. Harmon Attachments: Ye~ No Title: Riqht of Way Manaqer ¥ICINITY SKETCH REQUEST PERMISSION TO CONNSTRUCT A FENCE WITHIN A SIXTEEN FOOT SEWER AND A SIXTEEN FOOT DRAINAGE EASEMENT INSHENANDOAH HILLS SECTION B RAMON J NAVARRO AND ANITA M NAVARRO Cfr N/F GILMAN LOT 34- ,'q t o,,-,,5 / 16' SAN SEWER ESM°T LOT 1 2 STORy BRICK & FRAME f 10452 WOOD PORCH O~ LICENSED REAMS ROAD VARIABLE WIDTH R/W LOT .3.3 LOT 2 PLAT SHOWING IMPROVEMENTS ON LOT 1, BLOCK A, SECTION B SHENANDOAH HILLS CLOVERHILL DISTRICT * CHESTERFIELD COUNTY, VIRGINIA 7HIS IS TO CER*~F"Y THAT ON JUNE 199¢, I MADE AN ACCURATE FIELD SURVEy OF THE: PREMISES SHOWN HEREON; THAT ALL ~MPROV~MENTS '~SIBLE ARE SHOWN HEREON; THAT ~ THERE ARE ,10 ENCROACHMENTS BY ~IHPROVEMENTS EITHER FROM THE L BRYANT, II[~; )ADJO(~NING PREMISES, DR fROM No. 167~ SUBJECT PREMISES UPON ADJOINING 0~ER ~AN AS ~0~ HEREON. FLOOD ZONE C- PANEL NO: 510035 0027 B Koontz. Bryan{, P.e. ENGINEERS & SURVEYORS H00 WEt. BORNE DqlVE RICHMOND, V~RGINIA 23229 (804) 740-9200 DATE: JUNE 8, 199,:1. SCALE: 1" = ,30' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 1999 Item Number: 8.B.8.d. Subject: Request Permission to Construct a Fence Within a Ten Foot Utility and Drainage Easement in Bayhill Pointe, Section 1 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant David Jacon-Duffy and Michele Jacon-Duffy, permission to construct a fence within a 10' utility and drainage easement across Lot 9, Bayhill Pointe, Section 1; subject to the execution of a license agreement. Summary_ of Information: David Jacon-Duffy and Michele Jacon-Duffy have requested permission to construct a fence within a 10' utility and drainage easement across Lot 9, Bayhill Pointe, Section 1. This request has been reviewed by staff and approval is recommended. District: Matoaca John W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST PERMISSION TO CONSTRUCT A FENCE WITHIN A TEN FOOT UNTLITY AND DRAINAGE EASEMENT IN BAYHILL POINTE SECTION 1 DAVID JACON-DUFFY AND MICHELE JACON-DUFFY 9 II CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page. 1 of 1 Meeting Date: October 27, 1999 Item Number: $.B.9. Subject: Request to Quitclaim Sewer and Water Easements Across Property of The Grove, L.P., Tomac Corporation and Prospect Homes of Richmond County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute quitclaim deeds to vacate sewer and water easements across property of The Grove, L.P., Tomac Corporation and Prospect Homes of Richmond. Summary_ of Information: E. D. Lewis & Associates, P.C. has requested the quitclaim of sewer and water easements across property of The Grove, L.P., Tomac Corporation and Prospect Homes of Richmond. These easements were recorded in error and are not needed. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: ~~ -,._I.~ John W. Harmon Attach. merits: Yes No Title: Right of Way Manaqer VICINITY SKETCH 2705 ¢0 HAWKINS WOOD HiLL tN 1001 1007 1013 MAP OF CHESTERFIELD COUNTY VIRGINA Octl3 1999 / / / / / / / 1 / 2HESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of i Meetin~Date: October 27, 1999 Item Number: 8.B.10.a. Subject: Approval of Utility Contract for Bayhill Pointe, Section 9 - Contract Number 99-0106 County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 907 L.F.± of 12" oversized water lines. The Developer is required to have an 8" water line to serve his development; therefore, staff has requested the water lines be oversized to provide service to the adjoining properties. In accordance with the ordinance, the Developer is entitled to a refund for the cost of oversizing the water line. Developer: Contractor: Bayhill Development Corporation Coastal Utilities, Inc. Contract Amount: Estimated Total - Total Estimated County Cost: Water (Oversizing) Estimated Developer Cost Code: (Refund thru connections - Oversizing) District: Matoaca $116,805.10 $8,199.50 $108,605.60 5B-572VO-E4C Preparer: Title: Assistant Director Attachments: Yesl CONTRACT NUMBER 99-0106 4 2 S£CTION 9 BAYHILL POINTE, SECTION 9 SHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~ Date: October 27, 1999 Item Number: 8. B. 10. b. Subject: Approval of Utility Contract for 8731 Belmont Road - Contract Number 97-0032/3 County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project consists of 165 L.F.± of 12" oversized water lines, which includes 155 L.F.± of offsite water improvements. Staff has requested that the water lines be oversized to provide service to the adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the offs±re and oversized water lines. Developer: Contractor: Tyree A. and Patricia D. Newton Bookman Construction Company Contract Amount: Estimated Total - Total Estimated County Cost: Water (Overs±zing) Water (Offs±re) Estimated Developer Cost Code: (Cash Refund - Overs±zing) (Refund thru connections - Offsite) $5,000.00 $1,402.50 $1,123.75 $2,473.75 5B-572WO-E4C 5B-572VO-E4D Assistant Director Attachments: Yesl CONTRACT NUMBER 97-0032-3 POCA HON TA S STATE PARK THIS PROJECT CORCORAN DRIVE VICINITY LICKING CREEK DRI YE ROAD \ ! ,) MAP CHES TERFIEL, COUNTY A IRPOR T 8731 BELMONT ROAD CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 1999 Item Number: 8.B.11. Subject: Conveyance of an Easement to Virginia Electric and Power Company County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install an underground power line to provide lighting for the Watkins Elementary School soccer field located at 501 Coalfield Road. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install an underground power line to provide lighting for the Watkins Elementary School soccer field located at 501 Coalfield Road. District: Midlothian Preparer: ~~N. ~,J, ~th~.~ Harmon Attachments: Yes No Title: Right of Way Manaqer VICINITY SKETCH .~. CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMKPANY 501 COALFIELD ROAD WATKINS ELEMENTARY SCHOOL SOCCER FIELD )MMERVILI ' :IND PK MIDLOTHIAN -'RDAL5 TR Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA October 27, 1999 Page 1 of 2 Item Number: 8.B.12. Subject: Acceptance and Appropriation of Funds for Children with Special Needs Initiative County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Accept and appropriate $26,450 in federal funds for Child Care for Children with Special Needs, an ongoing grant, administered by the Chesterfield Community Services Board. Summary_ of Information: By letter dated September 30, 1999, the Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services notified the Chesterfield Community Services Board of an allocation of $26,450 for the ongoing Child Care for Children with Special Needs Initiative. This program continues the initiative for the period October 1, 1999 through September 30, 2000 at a level which has increased from $19,582 in the preceding period. The funds are used to provide contracted child care for families which meet specific criteria established by the Virginia Department of Social Services. Preparer:/~~ ~ Title: Director, Dept. of MH/MR/SA Bur[ fi. ~owe,~h.D. Attachments: Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: October 27. 1999 Number Bud.qet and Mana.qement Comments: The Board is being asked to accept and appropriate $26,450 in additional federal revenue for the continuation of the Child Care for Children with Special Needs Initiative. These funds represent an increase from the previous year's $19,582 award of comparable federal grant funds, which were similarly appropriated outside of the annual budget process. p re parer: /~./~.~, ~ '~"'~i ~ H~ebecca T. Dic~son Title: Director, Budget & Management RICHARD E. KELLOGG COMMISSI~ TO: FROM: DATE: COMMONWEALTH UL~I v Department Of Mental Heal~, Mental Retardation and Substance Abuse Services Post Offlce Bax 1797 Telephofm (804) 786-3921 Volcefl'DD (804) 371-8977 Richmond, ~ 23218-1797 www.dmhmrsas.state.va.us Burt Lowe, Ph.D., Executive Director Chesterfield Community Services Board Judv Rossi. Local Contact for Child Care for Children with Special Needs Initiative Richard Kellogg (~_~ ~'. September 30, 1999 Child Care for Children with Special Needs Initiative 1999-2000 I am pleased to notify you of your Child Care and Development Fund award in the amount of $26,450.00 for the period October 1, 1999 - September 30, 2000, to provide child care subsidies to eligible families with children with special needs. This award is funded by the Virginia Department of Social Services (DSS) with funds provided by the federal Child Care and Development Fund. The Department of Mental Health, Mental Retardation and Substance Abuse Services (DMHMRSAS) will review local use of these funds on a quarterly basis and, based on use and availability, will re-allocate funds to those community services boards (CSBs) where demand exceeds the original award amount. As instituted for 1997-98 participation, these funds will be included on your FY 2000 performance contract and reports. You should display and report the use of these funds in the family supp,,~t subcategorv. The initial fund projection will be included in a revised letter of notification to be sent in January 2000. The amount will be displayed in your Mental Retardation Services summary as a restricted ~federa! jqmd The funds and service units rendered need to be reported on your second and third quarter reports. The costs, revenues, service units, numbers of consumer served, and the information required by the Individual Client Data Element (ICDE) must be reported on your fourth quarter report. The person you have designated as your contact person will receive a copy of this memorandum and the following information to assist your community services board in implementing this initiative: DSS Policies for Fee Service Day Care (4/99) · Overview of the Child Care for Children with Special Needs Initiative; Q&A · Monthly/Quarterly Reimbursement Report (This form must be submitted by the 20th day ofthefirst month after the end of each quarter. It ma,,' be submitted on a monthly basis, if preferred.) 06? Executive Directors, Participating CSBs September 30, 1999 Page 2 · Quarterly Report for Children Served through the Child Care and Development Fund (This demographic report must be submitted by the 20~ day of the first month after the end of each quarter.) If you have questions regarding child care services or the use of your award, please feel free to contact Shirley Ricks at (804) 786-0992. Please call your Community Contracting Adrninistmtor if you have any questions regarding the inclusion of these funds in your performance contract or reports. Thank you for your continued support in servi,ng children and their families. CC: Shirley Ricks Brad Bradford CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: October 27, 1999 Item Number: 8.B.13. Subject: Application for and Acceptance of a Federal Aviation Administration Grant Amendment and Associated Appropriation and Transfer of Funds to Rehabilitate Additional Medium Intensity Taxiway Lights and to Install Precision Approach Path Indicators at the County Airport County Administrator's Comments: County Administrator: Board Action Requested: As outlined below, authorize the County Administrator to apply for and accept a Federal Airport Improvement Grant amendment, appropriate the federal funds and transfer the local and state matching funds. Summary of Information: This item requests Board approval to formally accept a Federal Aviation Administration (FAA) Grant amendment, enter into the necessary contracts, and appropriate and transfer the applicable funds for the below listed Airport Improvement Projects. 1. Rehabilitate Medium Intensity Taxiway Lights $24,058 2. Install Precision Approach Path Indicators $52,689 This item requests Board approval to appropriate funds as follows: Federal Appropriation Local share (transfer) State share (transfer) Preparer: .j~~Proj eot Attachments: I I Yes No 69,072 1,535 6.140 76,747 Title:Director for Aviation Servi¢¢~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Meeting Date: October 27, 1999 Item Number: Recommendation: Staff recommends that the Board of Supervisors: 1. Authorize the County Administrator to accept a Federal Aviation Administration Grant Amendment for these projects and enter into contracts with the Federal and State Governments for expenditure of said funds. 2. Authorize the County Administrator to enter into contracts with the applicable lowest responsive and responsible bidders. 3. Appropriate $69,072 in Federal funds, transfer from an existing project $6,140 in State funds, and $1,535 in local funds for these projects. ~'70 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetinc~ Date: October 27. 1999 Number Bud.qet and Mana,qement Comments: This request for appropriation of $69,072 in federal funds and transfer of $7,675 ($1,535 in local match funds and $6,140 in state grant funds) will support the rehabilitation of additional medium intensity taxiway lights and cover installation of precision approach path indicators at the County Airport. Budgeted funds in the amount of $7,675 are available to transfer. Preparer: '~becca T. Dickson Title: Director, Bud.qet & Mana.qement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: October 27, 1999 Item Number: 8. B. 14. Subject: Appropriation of Funds for the Salem Church Road Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate anticipated VDOT reimbursements for the Salem Church Road Project. Summary. of information: The Board previously authorized the County Administrator to execute a "blanket agreement" and necessary supplemental agreements for the Salem Church Road Project. The agreement allows the County to proceed with the design and right-of-way acquisition for this project. Staff is currently proceeding with the project. Right of-way estimates have been updated. Additional VDOT reimbursements in the amount of $485,000 need to be appropriated by the Board (see attachment). Recommendation: Staff recommends the Board appropriate $485,000 towards anticipated VDOT supplemental reimbursements for the Salem Church Road Project. District: Dale Preparer: ~] [~l/I /' /i..ff [,q t{,,vs../c J Title: P~.J. McCracken Agen423 Attachments: Yes ~ No Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: October 27. 1999 Number BudRet and Mana,qement Comments: VDOT previously agreed to allow the County to assume responsibility for the design, right-of-way acquisition, and construction of the Salem Church Road project. This request is for appropriation of an additional $485,000 (bringing the total revised budget to $1,485,000). This cost increase is driven primarily by revised right-of-way acquisition estimates. Preparer: Rebecca T. Dickson Title: Director, Budget & Mana,qement SALEM CHURCH ROAD PROJECT PROJECT ORIGINAL ORIGINAL PROPOSED APPROPRIATION APPROPRIATION SUPPLEMENTAL DATE APPROPRIATION Salem Church Road $1,000,000 8/27/97 $485,000 Reconstruction 0.,. ?4 NORTH SALEM CHURCH ROAD State Paf~ SALEM CHURCH ROAD PROJECT CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page lo f2 Meetin~ Date: October 27, 1999 Item Number: Subject: Contract Award and Appropriation of Funds for Millside Emergency Access Road - Concrete Ford Replacement 8.B.15. County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to award a contract, give the County Administrator authority to execute contract documents, and appropriate funds in the amount of $160,000 for the Millside Emergency Access Road - Concrete Ford Replacement. Summary of information: In 1996, the County constructed an emergency access road to serve the residents of Millside Subdivision. On September 13, 1999, flood waters from Hurricane Floyd destroyed the concrete ford over Timsberry Creek. In order for the emergency access road to be reopened, the concrete structure must be removed and a new structure installed. Pursuant to an emergency declaration by the Purchasing Director, staff obtained three (3) construction quotes from local contractors to replace this structure. James Fox & Sons submitted the lowest price of $113,300. Funding for the repairs will be handled through Risk Management Internal Service Fund. Risk Management anticipates a portion of the repairs will be a covered loss through the County's insurer. Applications will be submitted to FEMA to supplement eligible cost and the Internal Service Fund will cover the balance of the cost. The construction quotes and project budget are listed on Attachment A. Recommendation: Staff recommends that the Board award a construction contract to James Fox & Sons in the amount orS113,300, and appropriate $160,000 in insurance recovery funds. District: Matoaca Preparer: "~/~~~ ~~ Title: Attachments: R.J. McCracken Agen424 Yes [-~ No Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: October 27. 1999 Number Bud.qet and Mana.qement Comments: The entire cost of the repairs to the concrete ford at the Millside Emergency Access Road will be covered by insurance recovery proceeds and/or FEMA reimbursement. No local funds are involved. Preparer: Rebecca T. Dickson Title: Director, Bud,qet & Management BOARD OF SUPERVISORS HARRY G. DANIEL CHAIRMAN DALE DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT RENNY BUSH HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 MEMORANDUM LANE B. RAMSEY COUNTY ADMINISTRATOR TO: FROM: DATE: SUBJECT: Honorable Members, Board of Supervisors~ ~a4t~ Lane B. Ramsey, County Administrator October 19, 1999 Millside Emergency Access Road - Concrete Ford Replacement On September 13, 1999, flood waters from Hurricane Floyd destroyed the Millside Emergency Access Road concrete ford crossing over Timsberry Creek. In order to reopen the road, the concrete structure must be removed and replaced. The cost of the repairs is estimated at $160,000. Risk Management is working with the County's insurer and FEMA to cover the cost of the repairs. Staff has obtained three construction quotes (see attachment) with James Fox & Sons submitting the lowest price of $113,300. The repairs to the emergency access road need to be performed immediately. The Purchasing Department will declare an emergency and issue a notice to proceed to the contractor, subject to the Board's award of the contract, on Monday, October 25, 1999. The Board will be asked to award a construction contract to James Fox & Sons at the October 27, 1999 Board meeting. If you have objections or need additional information, please let me know. Attachment CC; /PB M.D. Stith R.J. McCracken Stylian Parthemos Edward James Karen Russell Providing a FIRST CItOICE community through excellence in public service. MILLSIDE EMERGENCY ACCESS CONCRETE FORD REPLACEMENT QUOTATION RESULTS 10/18/99 James Fox & Sons $113,300 J.H. Martin & Sons $168,800 Shoosmith Brothers $176,630 PROJECT CONSTRUCTION BUDGET Construction Administration $ 5,000 Construction $113,300 Construction Contingency $ 14,340 Construction Inspection $ 27,360 Total: $160,000 I ATTACHMENT A [ Edge Road '.T-/ ,/ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 1999 Item Number: 8. B. 16. Subject: Initiate a Variance/Administrative Variance Application to Allow a Reduction of Setback for a Building Adjacent to a Public Right of Way County_ Administrator's Comments: County_ Administrator: Board Action Requested; Initiate an application for a variance/administrative variance to permit a 12.5 foot reduction to the twenty- five (25) foot building setback from the ultimate right of way of Old Buckingham Road for tax parcel 732-707-1993. Summary_ of information: The Village Marketplace Shopping Center, at the northwest corner of Midlothian Turnpike and Old Buckingham Road, currently has a building located at the twenty-five foot setback line from the current ultimate fight of way of Old Buckingham Road. The owners of the shopping center, General Land Company, have participated to dedicate additional right of way needed along Old Buckingham Road to allow a better alignment of travel lanes with Woolridge Road Extension. Given that General Land Company has experienced in the past the loss of a building at this shopping center to fire, the County has agreed to pursue a variance for the owners that will allow the building to remain conforming at its current location in the event of future loss. If General Land is required to apply for a variance themselves in the event of a building loss at this location, they would be delayed in their efforts to quickly rebuild for their tenants, as well as pay an application fee of $230. Therefore, if the Board initiates this application, the dedication of right of way will not impair General Land Company's ability to repair/rebuild their facilities quickly for their tenants in the event ~f~lding loss, and the Planning Department can forgo the application fee of $230. Preparer:~/~/~ Title: Director of Plonning Thomas E. Ja~cobs~/ Attachments: ~Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: October 27, 1999 Item Number: s.B.17. Subject: Award of a Construction Contract to Curtex Construction Corporation for the Construction of the Chester Branch Library in the Amount of $ 2,017,373, and appropriation of cash Proffers. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to award a construction contract to Curtex Construction Corporation in the amount of $ 2,017,373 for the construction of the replacement for Chester Branch Library, and appropriate $ 70,000 in library cash proffers for this project. Summary of Information: The replacement of the Chester Branch Library will be built in the Chester Village Green Development. The library is a one-story brick veneer building of approximately 15,600 square feet. This project was recommended in the Rugg Study, "A Library Site Plan for Branch Locations in Chesterfield County". The project was also recommended in the Chester Village Plan in 1989 and the Chesterfield County Public Facility Plan that was adopted in 1995, and after that approved in the 1996 bond referendum. The Curtex Construction Corporation was the lowest responsive and responsible bidder out of seven bidders for this project; therefore, the Board is asked to approve the award of the construction contract to Curtex Construction Corporation in the amount of $ 2,017,373. Preparer:~/ ------- I~ Title[Director of General Services Francis M. Pitaro Attachments: [--~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: October 27. 1999 Number BudRet and Mana,qement Comments: This item for the new Chester Library requests the approval of the award of a construction contract and the appropriation of $70,000 in library cash proffer funds. A contract award in the amount of $2,017,373 is within the current project budget and funds are available. Preparer: ~//~'~; /~/'~)L ~ Title: Director, Bud,qet & Mana,qement ~R-ebecca T. Dic-kson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetinp Date: October 27, 1999 Item Number: iO.A. Report On: Developer Water and Sewer Contracts Backeround: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0293 Queenspark, Section L Queensmill Corporation and Reeds Landing Corporation R.M.C. Contractors, Incorporated Water Improvements - Midlothian $30,545.00 County Administrator:__ Attachments: Prepared By: Yes No Agenda Item October 27, 1999 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0107 Woodland Pond, Section 12 Chesterfield Land and Timber Corporation McLane Construction Company Water Improvements - Matoaca $44,220.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 1999 Item Number: 10.Bo Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' Preparer: Lane B. Ramsey Title: County Administrator Attachments: Ycs ]No BOARD MEETING DATE 07/01/99 CHESTERFIELD COUNTY GENERAL FUND BALANCE October 21, 1999 DESCRIPTION FY2000 Budgeted Beginning Fund Balance * AMOUNT BALANCE. $28,440,900 * Pending audit results. Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT October 21, 1999 Description Amount Balance FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999 04/28/1999 FY2000 Budgeted Addition 8,034,500 8,650,602 04/28/1999 FY2000 Capital Projects (7,120,900) 1,529,702 08/25/1999 Transfer to LaPrade Library Project for construction (150,000) 1,379,702 09/17/1999 Partial Release of designation for Henricus Land Purchase based on final grant award 104,425 1,484,127 DISTRICT IMPROVEMENT FUNDS October 21, 1999 District Prior Years FY2000 Carry Over*, Appropriation Funds Used Balance Bermuda $19,428 $38,500 $26,863 Clover Hill 108,410 38,500 24,000 Dale 41,494 38,500 19,546 Matoaca 53,542 38,500 31,598 Midlothian 100,906 38,500 79,605 County Wide 0 13,500 0 31,065.72 122,909.61 60,448.02 60,444.47 59,801.20 13,500.00 *Pending outcome of audit results Prepared by Accounting Department September 30, 1999 Date Began 12/88 Description SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Airport State Police Hangar Additions County Warehouse Total * 12/93 Real Property Lease/ Purchase 09/96 04/99 School Technical Center Printing Press Public Facility Lease Juvenile Courts Project Original Amount $128,800 331,200 460,000 17,510,000 80,649 16,100,000 Date Ends 12/00 12/01 11/99 11/19 Outstanding Balance 09/30/99 $ 22,524 57,918 80,442 5,905,000 263 16,100,000 TOTAL APPROVED AND EXECUTED $34,150,649 $22,085,705 PENDING EXECUTION None *Second Refunding of Certificates of Participation, Series 1985 II CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 1999 Item Number: 10.C. Subject: Roads Accepted into the State County Administrator's Comments: Secondary System County Administrator: Board Action Requested: Summary of Information' Preparer: ~ ~..-~ Lisa H. Elko Attachments: Yes ]No Title: Clerk to the Board CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of Meeting Date: October 27, 1999 Item Number: 14.A. Recognizing November 8, 1999 as "Chesterfield County Planning Day" County_ Administrator's Comments: County_ Administrator: Board Action Requested: Summary_ of information: In conjunction with the 50th Anniversary of World Planning Day, the Board of Supervisors is requested to honor five well planned communities which exhibit sound planning principles which have demonstrated that sound planning builds superior communities. These five communities are: Bensley Village, Bermuda District Brandermill, Clover Hill District Meadowbrook Subdivision, Dale District Ettrick Village, Matoaca District Bon Air Village, Midlothian District A representative of each planned community and the Chesterfield Planning Commission will be in attendance to celebrate sound planning. Preparer: ~omas E. Jacob o~/ ' Attachments: Yes [~ No Title: Director of Planning RECOGNIZING NOVEMBER 8, 1999 AS "CHESTERFIELD COUNTY PLANNING DAY" WHEREAS, November 8, 1999 is the 50th Anniversary of ~World Town Planning Day;" and WHEREAS, "World Town Planning Day" is an opportunity to highlight the contributions sound planning make to the quality of our settlements, the natural and built environment and to celebrate American accomplishments in making collective decisions concerning our communities that bring quality and meaning to our lives; and WHEREAS, the celebration of "World Town Planning Day" gives us the opportunity to publicly recognize the participation and dedication of the members of the Chesterfield County Planning Commission and other citizen planners who have contributed their time and expertise to the improvement of Chesterfield County; and WHEREAS, we recognize the many valuable contributions made by professional planners, architects, engineers, landscape architects and developers in the planning, design and construction of our County; and WHEREAS, these efforts have contributed towards building better neighborhoods and communities. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Chesterfield County, Virginia publicly recognizes November 8, 1999 as "Chesterfield County Planning Day" in the County of Chesterfield, Virginia in conjunction with the worldwide celebration of "World Town Planning Day." CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 1999 Item Number: 14.B. Su~ect: Resolution Recognizing Ms. Michaele Guarino Upshur for Her Commitment to the Importance of the James River as a Regional Resource County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. McHale has requested that the Board commend and recognize Ms. Michaele Guarino Upshur for her leadership and vision of the importance of the James River. Ms. Upshur has played a major role in developing the partnerships among various jurisdictions, regional organizations and private groups on behalf of the James River. Preparer: ~ __~ ,,~.~. le: Director, Parks and Recreation Michael S. ~olden Attachments: Yes ~ No RECOGNIZING MS. MICHAELE GUARINO UPSHUR FOR HER COMMITMENT TO THE IMPORTANCE OF THE JAMES RIVER AS A REGIONAL RESOURCE WHEREAS, community service is one of the greatest assets and traditions of Chesterfield County; and WHEREAS, Ms. Michaele Guarino Upshur has demonstrated through inspirational leadership, vision and commitment the importance of the James River as a regional resource; and WHEREAS, Ms. Upshur has worked tirelessly as a major force in developing partnerships among the various jurisdictions, regional organizations and private entities on behalf of the river; and WHEREAS, the cooperative efforts of Ms. Upshur, Kingsland Reach Marina and Honda House Marine have demonstrated exemplary support for achieving community/private partnerships; and WHEREAS, Ms. Upshur's generous support facilitated the donation of a pontoon boat to Chesterfield County Parks and Recreation suitable for providing water-based programs, and increased public access to the Dutch Gap Conservation Area; and WHEREAS, Ms. Upshur has participated in and supported the regional Parade of Lights event for ten years and has provided support and assistance in Chesterfield County's first recognized River Cleanup in June 1999; and WHEREAS, Ms. Upshur continues to offer leadership and financial support in organizing a regionally based cleanup on the James River for the year 2000. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Ms. Michaele Guarino Upshur for her leadership, enthusiasm and generous support for the citizens of Chesterfield County and the James River. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Upshur and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 1999 Item Number: 14.C. Subject: Recognizing Thomas Franklin Stewart, Jr., Troop 860, Sponsored by Salisbury Presbyterian Church; Brian Christopher Barker, Troop 876, Sponsored by Mount Pisgah United Methodist Church; and Lloyd Ervin Matthews, Troop 455, Sponsored by The Boys and Girls Club of Richmond Upon Attaining Rank of Eagle Scout County Administrator's Comments- County Administrator: Board Action Requested- Adoption of attached resolutions. Summary of Information' Staff has received requests for the Board to adopt resolutions recognizing Mr. Stewart, Troop 869; Mr. Barker, Troop 876; and Mr. Matthews, Troop 455, upon attaining rank of Eagle Scout. Ail will be present at the meeting, accompanied by members of their families, to accept the resolutions. Midlothian District. Thomas Franklin Stewart, Jr. Parents: Tom & Sally Brian Christopher Barker Parents: Larry & Martha Clover Hill District Lloyd Ervin Matthews Parent: Paula Preparer: Lisa }{. Elko Attachments: Title: No Clerk to the Board Yes # WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Thomas Franklin Stewart, Jr., Troop 869, sponsored by Salisbury Presbyterian Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Thomas is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Thomas Franklin Stewart, Jr. and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout sPirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Brian Christopher Barker, Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Brian is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Brian Christopher Barker and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Lloyd Ervin Matthews, Troop 455, sponsored by The Boys and Girls Club of Richmond, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Lloyd is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Lloyd Ervin Matthews and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Meeting Date: October 27, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 of 1 14.D. Subiect: A R6solution Recognizing the Forest View Rescue Squad for Their Outstanding Performance in the Virginia Association of ~lunteer Rescue Squads Competition County Administrator's Comments: County Administrator: Board Action Requested: )tion of Attached Resolution. Summa~ ofln~rmafion: In September, 1999, in Virginia Beach, Virginia, the Virginia sociation of Volunteer Rescue Squads held it's 65th Annual Convention and sponsored numerous competitive events. These events are based on standards of the Virginia Association of )lunteer Rescue Squads, State and National Emergency Medical Technician Training curricula and training guidelines for the can Heart Association Advanced Cardiac Life Support course. Preparer: ~:~ ~ '--" ~'~",~ Ti tie: Paul W. Mauger 10/26/99 : Yes ~--~No Acting Fire Chief I I RECOGNIZING THE FOREST VIEW VOLUNTEER RESCUE SQUAD FOR THEIR OUTSTANDING PERFORMANCE IN THE VIRGINIA ASSOCIATION OF VOLUNTEER RESCUE SQUADS COMPETITION WHEREAS, the Forest View Volunteer Rescue Squad has provided emergency medical service to the citizens of Chesterfield County since 1954; and WHEREAS, the Forest View Volunteer Rescue Squad is an active member of the Virginia Association of Volunteer Rescue Squads; and WHEREAS, in September 1999, in Virginia Beach, Virginia, the Virginia Association of Volunteer Rescue Squads held its 65th annual convention and sponsored numerous competitive events for its member squads and their personnel; and WHEREAS, scoring criteria for these competitive events are based on standards of the Virginia Association of Volunteer Rescue Squads; state and national Emergency Medical Technician training curricula; and training guidelines for the American Heart Association Advanced Cardiac Life Support course; and WHEREAS, the Forest View Volunteer Rescue Squad Rescue team finished first out of sixteen teams in the Rescue competition, winning the C.B. "Monk" Jarvis Award; and WHEREAS, the Forest View Volunteer Rescue Squad Vehicle Extrication team finished second out of seven teams in the Heavy Duty Rescue Truck category of the Vehicle Extrication competition; and WHEREAS, the Forest View Volunteer Rescue Squad Advanced Life Support Team finished third out of twenty-eight teams in the Advanced Life Support competition; and WHEREAS, the Forest View Volunteer Rescue Squad Emergency Medical Technician team finished sixth out of thirty-seven teams in the Emergency Medical Technician competition; and WHEREAS, the Forest View Junior Volunteer Rescue Squad Emergency Medical Technician team finished second out of four teams in the Junior Squad Emergency Medical Technician competition. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding performance of the members of the Forest View Volunteer Rescue Squad and the Forest View Junior Volunteer Rescue Squad in these competitions and expresses the appreciation of all County citizens for their dedication to excellence in Emergency Medical Services. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 1999 Item Number: 14. E. Su~ect: A Resolution Recognizing the Bensley-Bermuda Rescue Squad for Their Outstanding Performance in the Virginia Association of Volunteer Rescue Squads Competition County_ Administrator's Comments: County Administrator: Board Action Requested: Adoption of Attached Resolution. Summary ofln~rmafion; In September, 1999, in Virginia Beach, Virginia, the Virginia ~ssociation of Volunteer Rescue Squads held it's 65th Annual Convention and sponsored numerous competitive events. These events are based on standards of the Virginia Association of Volunteer Rescue Squads, State and National Emergency Medical Technician Training curricula and training guidelines for the American Heart Association Advanced Cardiac Life Support course. Preparer: Paul W. Mauger 10/26/99 Attachments: Yes Title: Acting Fire Chief RECOGNIZING THE BENSLEY-BERMUDA VOLUNTEER RESCUE SQUAD FOR THEIR OUTSTA~NDING PERFORMAI~CE IN THE VIRGINIA ASSOCIATION OF VOLUIqTEER RESCUE SQUA/}S COMPETITION WHEREAS, the Bensley-Bermuda Volunteer Rescue Squad has provided emergency medical service to the citizens of Chesterfield County since 1954; and WHEREAS, the Bensley-Bermuda Volunteer Rescue Squad is an active member of the Virginia Association of Volunteer Rescue Squads; and WHEREAS, in September 1999, in Virginia Beach, Virginia, the Virginia Association of Volunteer Rescue Squads held its 65th annual convention and sponsored numerous competitive events for its member squads and their personnel; and WHEREAS, scoring criteria for these competitive events are based on standards of the Virginia Association of Volunteer Rescue Squads; state and national Emergency Medical Technician training curricula; and training guidelines for the American Heart Association Advanced Cardiac Life Support course; and WHEREAS, the Bensley-Bermuda Volunteer Rescue Squad Emergency Medical Technician team finished first out of thirty-seven teams in the Emergency Medical Technician competition, winning the Jack S. Long Memorial Award, and in the process qualified to represent Virginia squads in the International Rescue and Emergency Care Association international competition in Charlotte in August 2000; and WHEREAS, the Bensley-Bermuda Volunteer Rescue Squad Auxiliary was given the Emergency Care Award; and WHEREAS, the Bensley-Bermuda Volunteer Rescue Squad Auxiliary was given the Outstanding Auxiliary Award; and WHEREAS, the Bensley-Bermuda Junior Volunteer Rescue Squad won the Junior Scrapbook Award. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding performance of the members of the Bensley-Bermuda Volunteer Rescue Squad, the Bensley- Bermuda Volunteer Rescue Squad Auxiliary, and the Bensley-Bermuda Junior Volunteer Rescue Squad in these competitions and expresses the appreciation of all County citizens for their dedication to excellence in Emergency Medical Services. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: October 27, 1999 Item l%~.her: 16. Subject: Public Hearing for the Appropriation of Funds and Authorization to Enter into an Agreement for the Hickory Road/Butler Lane Improvement Proj ect County_ Administrator's Comments. County Administrator: Board Action Requested: The Board is requested to hold a public hearing to consider appropriating $1,000,000 in anticipated Virginia Department of Transportation (VDOT) reimbursements for the Hickory Road/Butler Lane Improvement Project. The Board is also requested to authorize the County Administrator to enter into a design/right-of-way/construction agreement with VDOT for this project. Summary of Information: A public hearing is scheduled to consider the appropriation of $1,000,000 in anticipated VDOT reimbursements for the construction of the Hickory Road/Butler Lane Improvement Project. VDOT has agreed to allow the County to assume responsibility for the design/right-of-way acquisition/construction of this safety project. If the County assumes the responsibility for the project, a VDOT/County design/right-of-way/construction agreement, similar to those the County has executed in the past, will be necessary. Under the terms of the agreement, the County will perform the various activities and be reimbursed by VDOT. Staff anticipates that VDOT will request modifications during the various phases of this project which will increase the overall cost of the project. The County's contract with VDOT will permit County staff to authorize these modifications. Additional reimbursement from VDOT to pay for any additional work will need to be appropriated by the Board. Staff will bring any additional appropriation requests back to the Board for its approval. (Continued on next page) Preparer: ~/~'~'~-~ Title: ~.J.' McCracken Agen422 Director of Transportation Attachments: Yes [--~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Recommendation: Staff recommends the Board take the following actions: 1) Appropriate $1,000,000 in anticipated VDOT reimbursements for the Hickory Road/Butler Lane Improvement Project; and 2) Authorize the County Administrator to enter into a design/right-of-way/construction agreement with VDOT, acceptable to the County Attorney, for the Hickory Road/Butler Lane Improvement Project. District: Matoaca CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetin(] Date: October 27. 1999 Number Bud,qet and Mana.qement Comments: This date has been scheduled to hold a public hearing to receive input on the appropriation of $1,000,000 in anticipated VDOT reimbursements for the Hickory Road/Butler Lane Improvement project. VDOT has agreed to allow the County to assume responsibility for the design, right-of- way acquisition, and construction of this safety project. Preparer: ' (' Rebecca T, Dickson Title: Director, Budget & Mana,qement / I J J J / / .o,' t / IIO[Z[O OI HICKORY ROAD SAFETY IMPROVEMENT VICINITY MAP HICKORY ROAD An Affitlate of M~ Genera~ Richmond, Virginia 23293~00~ Adv~s~ng Affidavit CHES~RFIELD BOARD OF SUPERVISORS ATTN LISA ELKO P O BOX 40 CHES~RFIELD VA 238324)040 220806 10/20/1999 10/20/19 121 TAKE NOTICETAKE NOTICE THAT THE BOARD 2.00 x 12.00 110.64 Richmond Newspapers, Inc. Publisher of ATTACH THE RICHMOND TIMES-DISPATCH This is to Certify that the attached TA~J~ NOT[CET~ NOTIC was published by Richmond NeWspapers, Inc. in the City of RiCh~o~ State of Virginia, on th~ f~ilowing dates: 10/20/1999 The first insertion being given. 10/20/1999 Sworn to and subscribed before me this State of Virginia City Of a~chmond My Commission expires 03/31/01 FROM INVOICE, THANK CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 27, 1999 Item Number: 18. Su~ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Commen~: County Administrator: Board Action Requested: Summary of Information' Motion of adjournment and notice of the next scheduled meeting on November 23, 1999 at 3:30 p.m. Preparer: .... OC,-. Title: Lisa H. Elko Attachments: Yes No Clerk to the Board