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2013-05-22 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ; AGENDA S ,,, Z Meeting Date: May 22, 2013 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparer• Louis G Lassiter Title. Assistant County Administrator Attachments: ■ Yes ❑ No # County Administrator's Top 40's List I. Critical Proiects/Activities 1. ARWA Reservoir Project 2. Community Risk Analysis/Emergency Service Coverage 3. Eastern Midlothian Re -development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 4. Irrigation Policies/Demand Management for Water Use 5 Jefferson Davis Streetscape Project- (next phase) -in process 6 Meals Tax/Bond Referendum Process 7. Private Sewer Treatment Facility 8. Recycling Committee Recommendations 9. Sports Quest/River City Sportsplex 10. Total Maximum Daily Load (TMDL) Presentation to Board 11. Utilities Policies and Managed Growth II. Ongoing Proiects/Activities 1. 2013 Legislative Program 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers - Presentation going to Board of Supervisors - April 24, 2013 7. Chesterfield Avenue Enhancements Future Phases - Phase II started 3/2012 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 10. Efficiency Studies - Countywide 11. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department 12. Financial/Budget Issues 13. Five Story/Three Story Building Renovations 14. Fort Lee Expansion 15. High Speed Rail/Ettrick Train Station 16. Joint Meetings of Board of Supervisors/School Board 17. Magnolia Green CDA 18 RMA - Legislation bill did not pass - 2013 19. RRPDC - Large Jurisdiction Committee 20. RRPDC - Transportation Strategies Work Group (work on hold) 21. Smith/Wagner Building 22. Sports Tourism Plan Implementation 23. UASI (Regional) O 0 0 Updated 5/14/2013 County Administrator's Top 40's List III. Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Board's Appointments Process - 812008 3. Bow Hunting Restrictions - 212412010 4. Business Climate Survey - 712008 5. Business Climate Survey - 4/2010 6. Business Fee Holiday (Extension) - 912010 7. CBLAB Discussions -1212009 8. Census 2010/Redistricting - 612011 9. Chesterfield Avenue Enhancements Phase 1 - 5/2011 10. Citizen GIS - 512010 11 Citizen Satisfaction Survey - 20081201012012 12. Comprehensive Plan Adoption -1012012 13. COPS Grants 14. DCR Erosion & Sediment Control Program - 3111111 15. Eastern Midlothian Re -development - Stonebridge (Phase 1) - Groundbreaking 10/25/11 - Streetscaping (Phase 1) -12/2011 16. Efficiency Studies - Fire Department and Fleet Management - 612008 17. Efficiency Study - Quality/Chesterfield University Consolidation - 712009 18 Electronic Message Centers - 912011 19. Electronic Signs -112010 20. Board's Emergency Notification Process 21. Employee Health Benefits - Contract Rebid - 812011 22 Financial/Budget Issues - Adoption of 2011 Budget - 412011 - Adoption of County CIP - 412011 - Adoption of School CIP - 412011 - Bond Issue/Refinancing - AAA Ratings Retained 23. 457 Deferred Comp Plan (Approved) 24. GRTC Service - Funded for FY14 25. Hydrilla Issue 26. Hosting of Hopewell Website 27. Impact Fees for Roads - 912008 28. In Focus Implementation - Phase I - 812008 29. In -Focus Implementation - Phase II (Payroll/HR) -1212009 30. Insurance Service Upgrade (ISO) for Fire Department - 912009 31. Jefferson Davis Streetscape Project - 512010 32. Leadership Exchange Visits with City of Richmond 33. 2011 Legislative Program - adopted 1113012011 34. Low Impact Development Standards 35. Mass Grading Ordinance (canceled) 36. Meadowdale Library -1112008 0 0 37. Meadowville Interchange - Ribbon Cutting 12/15/2011 2 Updated 5/14/2013 County Administrator's Top 40's List 38. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 39. Minor League Baseball (new team) - 2/2010 40. Multi -Cultural Commission (Quarterly Reports due to Board) -11/2008 41. Planning Fee Structure (General Increases) - 6/2009 42. Planning Fee Structure (Reductions for In -Home Businesses) -1/2009 43. Planning Fees (Holiday for Commercial Projects) - 8/2009 44. Police Chase Policy (Regional) - 5/2010 45. Postal Zip Codes - Changes approved 4/2011, USPS date of implementation 6/2011 46. Potential Legislation - Impact Fees/Cash Proffers -1/2009 47. Property Maintenance - Proactive Zoning Code Enforcement (countywide) - 2/2009 48. Property Maintenance - Rental Inspection Program 49. Public Safety Pay Plans Implemented (Phase I) - 9/2008 50. Redistricting 2011 Calendar/Process Report 51. Regional Workforce Investment Initiative 52. Results of Operations -11/19/2010 and 11/2011 53. Sign Ordinance 54. Southwest Corridor Water Line - Phase I - 7/2008 55. Sports Tourism Plan -1/2010 56. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 57. Streetlight Policy -12/1/10 58. Ukrops Kicker Complex - soccer fields - Opened 8/2009 59. Upper Swift Creek Plan (Adopted) - 6/2008 60. Upper Swift Creek Water Quality Ordinances 61. VDOT Subdivision Street Acceptance Requirements - 7/2009 62. VRS Benefits for New Employees - 7/2010 63. Walk Through Building Permit Process -10/2009 64. Water Issues/Restrictions 65. Website Redesign - 6/2009 66 Wind Energy Systems - 3/10/2010 67. Wireless Internet Access in County Facilities - 9/2008 68. Watkins Centre 69. Woolridge Road Reservoir Crossing Project - 5/2010 70. Ukrops Kicker Comples/GRAP Swimming Pool - Stratton Property - Pool opening March, 2012 00()01)4 3 Updated 5/14/2013 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 2.B. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Summary of Information: On June 27, 2012, the Board of Supervisors adopted a resolution supporting Chesterfield County's participation in the Virginia Department of Criminal Justice Services (DCJS) Certified Crime Prevention Community Program. The program recognizes the overall efforts, and support, from all aspects of county government, including the Police Department, Sheriff's Office, Public Schools and Courts system, to enhance the safety and quality of life of all members of our community. To obtain certification, a locality must meet 12 core community safety elements/strategies, augmented by a minimum of seven approved optional elements. In March 2013, the county met the standards to obtain the Certified Crime Prevention Community certification. This certification highlights our exemplary status and proactive stance for community safety for our current and future community members and businesses. Chesterfield County is now one of 13 jurisdictions in the Commonwealth to achieve this certification. Teresa P. Gooch, Director, Division of Law Enforcement and Security Services for DCJS, will be present at the Board of Supervisors meeting to present the official plaque and certificate. Preparer Thierry G Dupuis Title. Chief of Police Attachments: Yes■ No c CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 2.C. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Youth Services Citizen Board was established in 1978. The citizen board was charged with advising the Board of Supervisors regarding planning and policies affecting youth development and with providing opportunities for community discussion focused on youth issues in Chesterfield County. Members of the citizen board will brief the board on the results and recommendations from the youth forum held January 2013. Preparer Jana D Carter Attachments: E Yes Title. Director, Juvenile Services ■ No 4 000 P1,06 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Itern Number: 2.D. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: uested Summary of Information: Lt. Col. Steven Carozza, Commander, Fort Lee's 16th Ordnance Battalion, will update the Board of Supervisors on the community outreach efforts of the battalion in Chesterfield County. Attached is a summary of events that the battalion has been involved in, as well as a number of upcoming events. 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W 16th Ordnance Battalion Lieutenant Colonel Steven Ca rozza Community Outreach U pdate Chesterfield County Board of Supervisors CASCOM Communitynty, for being Connect oU G"ster�lei in this effort! Thank active partners Increase interaction Chesterfield , George Prince Ge ➢, with local communities f ➢Encourage a culture 1 of engagement Dinwiddie / Richmond ➢Develop strong partnerships l �� Lee `--Enhance Hopewell v' understanding of Colonial Heights Petersburg military mission - - rnQurozm_ 5/21/2013 1 - _�tP•Yef Powhntn, `ouf� Richmond Nrvy t Volunteer - �«•^ - - - Hou ,r c / r$/ Mr. Jamea Holland - Dale District Supervisor M. Dorothy Jaeckle Dale Bermuda District Supervisor Vice Chairwoman of the County 1t a 5' ? f District t < < Boardof Supewisors Ch Matoaca District Bermuda District 1 9 RRUBM Hopewell %L W o I� Mr. Steve Elswick / �a 0Ver•1 MatoacaDistrict Supervisor 13 ` dtv\dua\ Schon\S `� �ownkee�s � Dtnwlddlr Counlr I Petersburg i Engagements Since November 1, 2012 S+ SuccessfulCivic Leaders / g Veterans Academic Government Indust Community nityg Or anizations Organizations Institutions Leaders ry �i Engagements 11 2 47 5 10 Hopewell Police Explorers Competition Operation Lift a Kid Reading Program I at Crater Police Academy with North Elementary School Donating supplies and necessities at Chesterfield Humane Society Elizabeth Scott Elementary School Carnival. The event was attended by students and families and ralsetl money for the school's programs. 5/21/2013 6 I Harrowgateand Met - Elementary, "Lunchwith Buddies' 16th Ordnance Battalion Partnership Schools HHD A Co. B Co. C Co. D Co. E Co. F Co. Meadowbrook Ettrlek Matoaea Marguerite Matoaca Chesterfield Harrowgate High School Elements Elementary Christian Middle Community Elementary High School roe ti B M ghng th f■^ S�mMe, e r �.� Gaps MargusrkeChrletian, Earth Day Chesterfield Community. "Fit far Lift Ettrick Elementary, Spring Clean Up 5/21/2013 3 COME VISIT US? Visit our Ordnance School campus to learn more about our Soldiers. Mr. Steve Elswick and Dr. Edgar Wallin visit the Ordnance Campus, February 28, 2013 FORGING NEW RELATIONSHIPS Help us maintain the momentum and involvement through the summer months. O Check out what our Soldiers are doing - Follow us on Facebook: 16Ordnance Battalion 5/21/2013 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA IX9 A Meeting Date: May 22, 2013 Item Number: 5.A. Subiect: Resolution Recognizing Fort Lee's 16th Ordnance Battalion for Its Outstanding Community -Service Contributions County Administrator's Comments: County Administrator: Mr. Elswick requests that the Board of Supervisors adopt the attached resolution recognizing the community -service activities of Ft. Lee's 16th Ordnance Battalion personnel. Summary of Information: Soldiers from the 16th Ordnance Battalion, headquartered at Ft. Lee, Virginia, have performed numerous community -service activities at Chesterfield County elementary, middle and high schools. This resolution recognizes those civic projects and expresses the appreciation of the Board of Supervisors on behalf of all Chesterfield County residents. Preparer Don Kappel Title Director, Public Affairs Attachments: 0 Yes FINo #000oo's) RECOGNIZING FORT LEE'S 16' ORDNANCE BATTALION FOR ITS OUTSTANDING COMMUNITY -SERVICE CONTRIBUTIONS WHEREAS, Chesterfield County, Virginia, is a strong supporter of the U.S. military; and WHEREAS, Chesterfield County employs numerous military veterans and also has employees currently serving in the reserve components of the various branches of the U.S. military; and WHEREAS, Chesterfield County also greatly values its long and mutually beneficial relationship with nearby Ft. Lee, Virginia; and WHEREAS, Ft. Lee is home to the U.S. Army's 16th Ordnance Battalion; and WHEREAS, the 161h Ordnance Battalion originally formed on January 9, 1942, and served proudly during World War II; and WHEREAS, after a period of deactivation, 16th Ordnance Battalion was organized at Aberdeen Proving Ground, Maryland; and WHEREAS, in May 2010, as part of the Base Realignment and Closure Commission process, 16th Ordnance Battalion relocated to Ft. Lee, Virginia; and WHEREAS, under the leadership of Lieutenant Colonel Steven N. Carozza, the soldiers of 16th Ordnance Battalion have provided welcome community service to numerous Chesterfield County elementary, middle and high schools; and WHEREAS, this community service has included providing color guards; having lunch with students; painting and cleaning facilities; organizing fitness activities; mentoring students; assisting with Family Involvement Night and more; and WHEREAS, these activities have been exciting and beneficial for Chesterfield County Public Schools students, have reflected well on Ft. Lee, the 16th Ordnance Battalion and the U.S. Army, and have benefitted all Chesterfield County residents. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of May 2013, hereby recognizes the outstanding community service contributions of 16th Ordnance Battalion personnel, expresses, on behalf of all Chesterfield County residents, sincere appreciation for the efforts of the 16th Ordnance Battalion soldiers, and recognizes the important civic benefit of these good -neighbor activities. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to 16th Ordnance Battalion, and that this resolution be recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000io CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 5.13. Subject: Resolution Recognizing Mrs. Grace J. Orr, Chesterfield County Treasurer's Office, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Grace J. Orr will retire from the Chesterfield County Treasurer's Office on June 1, 2013, after providing 26 years of service to the citizens of Chesterfield County. Preparer Richard A Cordle Attachments: ■ Yes ME Title Treasurer 4j- 0 0 GO: i I RECOGNIZING MRS. GRACE J. ORR UPON HER RETIREMENT WHEREAS, Mrs. Grace J. Orr will retire on June 1, 2013, after providing 26 years of dedicated and faithful service to Chesterfield County and our citizens as an employee of the Treasurer's Office; and WHEREAS, Mrs. Orr began her tenure with the Chesterfield County Treasurer's Office on May 18, 1987, as a full-time Account Clerk; and WHEREAS, Mrs. Orr has been promoted several times over the years from the positions of Account Clerk, to Senior Account Clerk, to her current position of Principal Account Clerk, which she has held since January 22, 1992; and WHEREAS, Mrs. Orr has been instrumental in accurately verifying and approving tax credit and refund activities in the Treasurer's Office; and WHEREAS, Mrs. Orr has been responsible for helping educate our citizens regarding the county's tax refund policies; and WHEREAS, Mrs. Orr has been responsible for providing uncompromising customer service for phone inquiries received from our citizens; and WHEREAS, Mrs. Orr has received numerous commendations from citizens and county staff members for the assistance she has provided them throughout the years of her service; and WHEREAS, Mrs. Orr was recognized for her uncompromising performance within the Treasurer's Office by being selected the Treasurer's Office Employee of the Year in 1992; and WHEREAS, Mrs. Orr has faithfully and effectively discharged her duties in each and every capacity with proficiency, compassion, and uncompromising commitment to world-class customer service; and WHEREAS, Mrs. Orr will be tremendously missed for the quality and caliber of her commitment, her compassionate and cooperative performance, and her extraordinary loyalty and dedication to the Treasurer's Office, county staff and our citizens. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of May 2013, publicly recognizes Mrs. Grace J. Orr and extends appreciation for her 26 years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Orr and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0®0() RCiH, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 22, 2013 Item Number: 7.A. Subiect: Deferred Item - Consideration of an Application for the Demolition of a Designated Historic Structure, the Clarke Residence, Located at 4515 Centralia Road County Administrator's Comments: County Administrator: Board Action Requested: Deny application for the demolition of a designated historic structure. Summary of Information: The applicant submitted a letter on May 7, 2012, requesting that the Board permit the demolition of a historically designated structure, the Clarke Residence, located at 4515 Centralia Road, after having attempted to sell the structure for 12 months at fair market value, per Section 19-51 (h) of the Zoning Ordinance. The residence was listed for sale with a real estate firm on March 23, 2012, for $150,000. This request for demolition was presented to the Board on June 27, 2012, with a recommendation to refer the issue to the Preservation Committee for a recommendation. On August 15, 2012, the Preservation Committee issued a recommendation of denial for the request for demolition based on the following considerations: Preparer. Kirkland A Turner Attachments: 1:1 Yes 0 No Title* Director of Planning grits hecn+v' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 1. The original reason for the designation still exists: the Clarke Residence is "a distinguished building of high architectural quality and historic interest." 2. The Clarke Residence is structurally sound, per safety inspection performed on January 18, 2012 by the Department of Building Inspection and does not present a threat to human health or safety. 3. The house contributes to the overall character of the historic Centralia neighborhood and is adjacent to, or near, five other historically designated structures. 4. The historic designation was voluntarily placed on the structure and property at the request of the then owner, thus entrusting the protection of the structure to the county by ordinance. 5. Allowing demolition based upon neglect and economic burden would set a precedent that is not supported by the Preservation Committee or the county code. On April 10, 2013, the Board deferred action on this item until the May 22, 2013 meeting. Staff supports the recommendation of denial based on the recommendation of the Preservation Committee. It should be noted that while this structure would be highly likely to be a contributing structure to a state/national historic district, it is not eligible for individual state/national listing. Approval of this agenda item constitutes a denial of permission to demolish the structure. 0 0Z? 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 8.A.1. Subiect: Nomination/Appointment to the Parks and Recreation Advisory Commission County Administrator's Comments: County Administrator: Nominate/appoint members to serve on the Parks and Recreation Advisory Commission representative. Summary of Information: The Commission is a panel of county citizens who will act as a liaison between the public, the Board of Supervisors, and County Administration. The Commission will review public input concerning Parks and Recreation facility development and programs and will work closely with the Department of Parks and Recreation to advise on long-range planning, policy direction and other critical issues. Mr. Holland has recommended that the Board nominate and appoint Mr. Earnest W. Harris, Jr. to serve as a Dale District appointee. His term will be effective immediately and will expire December 31, 2015. Mr. Elswick has recommended that the Board nominate and appoint Mr. Bruce Clayton to serve as a Matoaca District appointee. His term will be effective immediately and will expire December 31, 2015. Under the existing Rules of Procedure, appointments are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present Preparer Michael S Golden Title* Director Parks and Recreation Attachments: 1:1 Yes 0 No b0 0 r "59 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 8.B.1.a.1. Subject: Resolution Recognizing Deputy First Class James Todd Rooker, Sheriff's Office, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Deputy First Class James Todd Rooker will retire on June 1, 2013, after 19 years of service to Chesterfield County. Preparer Dennis S Proffitt Attachments: ■ yes F1 No Title- Sheriff 00004G RECOGNIZING DEPUTY FIRST CLASS JAMES T. ROOKER UPON HIS RETIREMENT WHEREAS, Deputy First Class James T. Rooker began his service to the citizens of Chesterfield County in August 1993, as a Deputy Sheriff in the Correctional Services Section of the Sheriff's Office under then Sheriff Clarence G. Williams, Jr.; and WHEREAS, in September 1999, Deputy Rooker served on a Process Action Team to analyze and determine shift schedule alternatives for jail deputies; and WHEREAS, in April 2004, Deputy Rooker was assigned to the inmate workforce program where he utilized his knowledge and skills for maintenance and construction projects that helped to save taxpayer dollars; and WHEREAS, in November 2008, Deputy Rooker met the requirements to earn the status of Deputy First Class; and WHEREAS, April 2009, Deputy First Class Rooker was transferred to Court Services, where he has served until his retirement; and WHEREAS, Deputy First Class Rooker has served with honor and distinction in the Sheriff's Office since 1993, receiving many letters of appreciation and commendation; and WHEREAS, Deputy First Class Rooker's desire to do a good job has been consistently evident in the performance of his duties and in his service to the citizens of Chesterfield County for 19 years. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Deputy First Class James T. Rooker, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. �00re CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 8.B.1.a.2. Subject: Resolution Recognizing Deputy Keith A. Applewhite, Sheriff's Office, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Deputy Keith A. Applewhite retired on May 1, 2013, after more than 27 years of service to Chesterfield County. Preparer Dennis S Proffitt Attachments: E yes F-1No Title: Sheriff # 0 RECOGNIZING MR. KEITH A. APPLEWHITE UPON HIS RETIREMENT WHEREAS, Mr. Keith A. Applewhite began his public safety career July 1985 serving as a Dispatcher before transferring to Patrol Officer September 1986; and WHEREAS, in 1992, Mr. Applewhite was selected Police Officer of the Year; and WHEREAS, beginning March 1993, Mr. Applewhite climbed the public safety ladder starting with Background Investigator, School Resource Officer, Senior Police Officer, Master Police Officer, Career Police Officer, Career Detective in Criminal Investigations and Corporal before transferring to the Chesterfield Sheriff's Office as a Deputy in October 2012; and WHEREAS, April 1993, Mr. Applewhite received a Certificate of Commendation for his outstanding police work in solving a number of crimes ranging from vehicle larcenies, stolen property and drug trafficking cases; and WHEREAS, April 2000, Mr. Applewhite received a Certificate of Achievement for his excellent observation and interrogation skills that resulted in the arrest and confession from a suspect in a stolen car jacking/hit and run incident; and WHEREAS, in April 2007, Mr. Applewhite was the recipient of the Meritorious Service Award for his diligent and dedicated service to the Chesterfield County Police Department; and WHEREAS, Mr. Applewhite was the recipient of the 2008 Outstanding Youth Award for his outstanding contributions to the youths in Chesterfield County; and WHEREAS, January 2011, Mr. Applewhite received a Certificate of Achievement for the extensive and thorough investigation conducted by the Investigations Bureau, after their quick response, communication and teamwork resulted in the capture and arrest of nine suspects involved in a homicide; and WHEREAS, Mr. Applewhite is commended for his investigative skills, which resulted in the arrest of eleven violent gang members; as a result, there was a reduction of gang activity, which contributed to the improved safety for the citizens of Chesterfield County; and WHEREAS, Mr. Applewhite was a Certified Gang Expert responsible for all of the gang training provided to county police along with many other jurisdictions throughout the state and served as Vice President of the Virginia Gang Investigators Association; and 004) it WHEREAS, Mr. Applewhite presented numerous gang -related presentations to a variety of groups including citizens, businesses, community organizations, school personnel, other police departments, Chesterfield and Richmond Commonwealth's Attorney's Offices, and various state and federal agencies. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Keith A. Applewhite, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. 000() CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 8.13.1.a.3. Subject: Resolution Recognizing Firefighter Glen E. Mead, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: rd Adoption of attached resolution. Summary of Information: Firefighter Glen E. Mead will retire from the Fire and Emergency Medical Services Department on June 1, 2013, after providing nearly 24 years of service to the citizens of Chesterfield County. Preparer. Edward L Senter, Jr. Title Fire Chief Attachments: ■ Yes F1 No # 0001*21All RECOGNIZING FIREFIGHTER GLEN E. MEAD UPON HIS RETIREMENT WHEREAS, Firefighter Glen E. Mead will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on June 1, 2013; and WHEREAS, Firefighter Mead attended Recruit School #21 in 1989, and has faithfully served the county for nearly 24 years in various assignments as a firefighter at the Midlothian, Bon Air, Airport, Ettrick, Wagstaff, Clover Hill and Dale Fire and EMS Stations; and WHEREAS, Firefighter Mead was recognized with an Emergency Medical Services award for providing patient care that resulted in saving a citizen's life in December 1991; and WHEREAS, Firefighter Mead was recognized with an EMS Unit Citation for assisting a citizen in cardiac arrest in September 1993; and WHEREAS, Firefighter Mead was recognized with a Unit Citation while assigned to Truck 7 for his extrication efforts and patient care skills at a vehicle accident in October 2003; and WHEREAS, Firefighter Mead was recognized as an effective team member at emergency scenes, including a key tactical position on Truck 7 at the Hunters Chase Apartment Fire that prevented the fire from spreading to other parts of the building. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Glen E. Mead, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. 000022 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 8.B.1.a.4. Subiect: Resolution Recognizing Corporal Richard A. Encinas, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal Richard A. Encinas will retire from the Police Department on June 1, 2013, after providing more than 28 years of service to the citizens of Chesterfield County. Preparer Colonel Thierry G Dupuis Title Chief of Police Attachments: ■ Yes No # 009P23 RECOGNIZING CORPORAL RICHARD A. ENCINAS UPON HIS RETIREMENT WHEREAS, Corporal Richard A. Encinas will retire from the Chesterfield County Police Department on June 1, 2013, after providing more than 28 years of dedicated and professional service to the citizens of Chesterfield County; and WHEREAS, Corporal Encinas began his career in May 1985, as Assistant Director of Aviation Services for Chesterfield County; and WHEREAS, Corporal Encinas transferred to the Police Department as a Patrol Officer in October 1988; and WHEREAS, Corporal Encinas has faithfully served the county in the capacity of Police Officer, Senior, Master and Career Police Officer and Corporal; and WHEREAS, during his tenure, Corporal Encinas has served as a Field Training Officer, School Resource Officer, Desk Officer, Patrol Rifle Operation, and as a member of the Police Honor Guard; and WHEREAS, Corporal Encinas was awarded the Medal of Valor and Combat Ribbon for his swift actions, without regard to his own safety, in subduing a dangerous suspect who had fired upon Corporal Encinas and a fellow officer as they were coming to the aid of a wounded officer; and WHEREAS, Corporal Encinas was recognized with a Unit Citation as a School Resource Officer for his participation in achieving a high volume of case resolutions while maintaining a strong focus on his normal duties at the school; and WHEREAS, Corporal Encinas was the recipient of a Chief's Commendation for distinguished service and using veteran police skills and instincts in the apprehension of an armed robbery suspect; and WHEREAS, Corporal Encinas has received numerous letters of commendation, thanks and appreciation during his career from the citizens of Chesterfield County for service rendered; and WHEREAS, Corporal Encinas has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Encinas' diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal Richard A. Encinas, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. 00Q02211 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 8.13.1.b. Subject: Resolution Recognizing May 19-25, 2013, as "Emergency Medical Services Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: The attached resolution recognizes the contributions of Chesterfield County Career and Volunteer EMS responders during "National Emergency Medical Services Week." Preparer Edward L Senter, Jr Title Attachments: ■ Yes FINo Fire Chief 000025 RECOGNIZING MAY 19-25, 2013, AS "EMERGENCY MEDICAL SERVICES WEEK" WHEREAS, emergency medical services is a vital public service; and WHEREAS, the members of emergency medical services teams are ready to provide high quality lifesaving care to those in need twenty four hours a day, seven days a week; and WHEREAS, immediate access to high quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, injury prevention and the appropriate use of the EMS system will help reduce national health care costs; and WHEREAS, emergency medical services teams consist of emergency physicians, emergency nurses, emergency medical technicians, paramedics, firefighters, communications officers, educators, administrators, and others; and WHEREAS, working together, these emergency medical services teams responded to over 36,000 medical emergencies in 2013, representing countless hours of dedicated service to the community; and WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in many hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS, the citizens and visitors to Chesterfield County benefit daily from the knowledge, skills, and dedication of these highly trained individuals; and WHEREAS, it is appropriate to recognize the value and the accomplishments of the emergency medical services providers from Chesterfield Fire and EMS, Defense Logistics Agency - Richmond, Chesterfield County's Emergency Communications Center, and the Volunteer Rescue Squads of Bensley - Bermuda, Ettrick-Matoaca, Forest View, and Manchester. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of May 2013, publicly recognizes the week of May 19-25, 2013, as "Emergency Medical Services Week" in Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ()()0 p E; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 83.1.c. Subject: Resolution Authorizing Provision of Financial Information and Execution of a Continuing Disclosure Agreement Related to the Issuance of Refunding Revenue Bonds by Riverside Regional Jail Authority County Administrator's Comments: County Administrator: rd Action Adoption of the attached resolution financial information and execute Agreement in support of the Riverside Refunding Revenue Bonds, Series 2013. Summary of Information: authorizing the county to provide the attached Continuing Disclosure Jail Authority issuing Jail Facility The Riverside Regional Jail Authority is taking advantage of current low interest rates in the capital markets to refinance a portion or all of the Series 2003 Bonds to reduce debt service payments. In connection with the issuance of the Series 2003 Bonds, the county entered into a Continuing Disclosure Agreement dated May 8, 2003, in substantially the same form as the Continuing Disclosure Agreement presented in this item. The Continuing Disclosure Agreement requires the annual delivery of the county's audited financial statements and certain other information contained in the comprehensive annual financial report. The attached resolution would authorize the county to supply necessary financial information to complete the financial transaction and to execute the attached Continuing Disclosure Agreement which is required by Securities and Exchange Commission regulations. The county's financial obligation to the Riverside Regional Jail Authority will not change and will continue to be the per diem cost which all member jurisdictions must pay to house their inmates. Preparer Sheryl D. Bailey Title Deputy County Administrator Attachments: 0 Yes No # 000027 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA REGARDING REFUNDING BONDS TO BE ISSUED BY THE RIVERSIDE REGIONAL JAIL AUTHORITY WHEREAS, the County of Chesterfield, Virginia (the "County") is a member of the Riverside Regional Jail Authority (the "Authority"). The Authority has issued its $61,755,000 Jail Facility Refunding Revenue Bonds, Series 2003 (the "2003 Bonds") to refinance bonds issued by the Authority in 1995 to construct the regional jail; and WHEREAS, to take advantage of current low interest rates in the capital markets, the Authority has determined to refinance all or a portion of the 2003 Bonds to reduce debt service payments. Such refinancing is to be accomplished by the Authority through the issuance of its Jail Facility Refunding Revenue Bonds, Series 2013 (the "Bonds"); and WHEREAS, in connection with the issuance of the 2003 Bonds, the County entered into a Continuing Disclosure Agreement dated as of May 8, 2003 (the 112003 Agreement") in substantially the same form as the form of Continuing Disclosure Agreement (the "2013 Continuing Disclosure Agreement") presented to this meeting. The 2003 Agreement required the annual delivery of the County's audited financial statements and certain other information contained in its comprehensive annual financial report; and WHEREAS, the Authority has advised that the issuance of the 2013 Bonds will necessitate the members of the Authority entering into the 2013 Continuing Disclosure Agreement to provide substantially the same information at substantially the same time as the members are currently providing under the 2003 Agreement. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield, Virginia: 1. Approval of 2013 Continuing Disclosure Agreement. The 2013 Continuing Disclosure Agreement is approved in substantially the form presented at this meeting. The County Administrator, and such other officers of the County as may be appropriate, are authorized to execute and deliver the 2013 Continuing Disclosure Agreement, and affix and attest the seal thereto if needed, with such changes, insertions or omissions as may be approved by any of them, whose approval will be evidenced conclusively by the execution and delivery thereof. 00008 4817-5859-0483 1 2. General Authorization. Such officers of the County are each authorized and directed to execute and deliver on behalf of the County, and to do and perform such things and acts, as they deem necessary or appropriate to carry out the transactions authorized by this Resolution or contemplated in the 2013 Continuing Disclosure Agreement, and are further authorized to assist the Authority in connection with the issuance of the Authority's 2013 Bonds and provide the type of information previously provided to the Authority in prior bond financings for use in the Authority's bond offering documents for the 2013 Bonds. All of the foregoing, previously done or performed by such officers of the County, are in all respects approved, ratified and confirmed. 3. Effective Date. This resolution shall take effect immediately upon its adoption. Adopted: , 2013 O®OC29 CONTINUING DISCLOSURE AGREEMENT This Continuing Disclosure Agreement (the "Disclosure Agreement") is executed and delivered by the County of Chesterfield, Virginia (the "County"), in connection with the issuance by the Riverside Regional Jail Authority (the "Authority") of its $ Jail Facility Refunding Revenue Bonds, Series 2013 (the "Bonds"). The County is a member jurisdiction of the Authority. The County hereby covenants and agrees as follows: Section 1. Purpose of the Disclosure Agreement. This Disclosure Agreement is being executed and delivered by the County for the benefit of the holders of the Bonds and in order to assist the underwriters initially purchasing the Bonds (the "Underwriters") in complying with the provisions of Section (b)(5)(i) of Rule 15c2-12 (the "Rule"), promulgated by the Securities and Exchange Commission (the "SEC") under the Securities Exchange Act of 1934, as the same may be amended from time to time, by providing certain annual information as specified below (the "Continuing Disclosure"). Section 2. Annual Disclosure. (a) The County shall provide, or cause to be provided through a dissemination agent appointed by the County (the "Dissemination Agent"), annually certain financial information and operating data in accordance with the provisions of Section (b) (5) (i) of the Rule, as follows: (i) Audited financial statements of the County, prepared in accordance with generally accepted accounting principles (GAAP); and (ii) The operating data with respect to the County set forth in the Authority's Official Statement for the Bonds dated [May , 20131, in the section entitled ["Tax Base Data.") If the financial statements filed pursuant to subsection (a)(i) above are not audited, the County shall file such statements as audited when available. (b) The County shall provide, or cause to be provided through a Dissemination Agent, annually the financial information and operating data described in subsection (a) above (the "Annual Disclosure") by April 1 of each year, reflecting the financial information and operating data for the County as of the end of the County's preceding fiscal year. The first such report shall be due by April 1, 2014 for the fiscal year ending June 30, 2013. Each such report shall be provided to the Municipal Securities Rulemaking Board (the "MSRB") through its Electronic Municipal 00000 Market Access System ("EMMA") or such other system designated by the MSRB. (c) Any portion of the Annual Disclosure may be included by specific reference to other documents previously filed with the SEC; provided, that any final official statement incorporated by reference must be available from the MSRB. (d) The County shall provide, or cause to be provided through a Dissemination Agent, in a timely manner to the MSRB via EMMA (or as otherwise directed by the MSRB) notice specifying any failure of the County to provide the Annual Disclosure by the date specified. Section 3. Termination. The covenants and obligations of the County specified in Section 2 will terminate upon the redemption, defeasance (within the meaning of the Rule) or payment in full of all the Bonds. Section 4. Amendment. The County reserves the right to modify its obligations contained in Section 2 without the consent of holders of the Bonds; provided, that such modification complies with the Rule as it exists at the time of modification. The County shall within a reasonable time thereafter send to the MSRB via EMMA (or as otherwise directed by the MSRB) a description of such modification(s). Section 5. Defaults. (a) If the County fails to comply with any covenant or obligation regarding Continuing Disclosure specified in this Disclosure Agreement, the Authority and any holder (within the meaning of the Rule) of Bonds then outstanding may, by notice to the County, proceed to protect and enforce its rights and the rights of the holders by an action for specific performance of the County's covenant to provide the Continuing Disclosure. (b) Notwithstanding anything herein to the contrary, any failure of the County to comply with any obligation regarding Continuing Disclosure specified in this Disclosure Agreement (i) shall not be deemed to constitute an event of default under the Bonds or the documents providing for the issuance of the Bonds and (ii) shall not give rise to any right or remedy other than that described in Section 5(a) above. Section 6. Additional Disclosure. The County may from time to time disclose certz the Continuing Disclosure. the contrary, the County continue to provide, or to data. in information and data in addition to Notwithstanding anything herein to shall not incur any obligation to update, such additional information or 2 Section 7. Beneficiaries. This Agreement shall inure solely to the benefit of the County, the Authority, the Underwriters and the holders from time to time of the Bonds, and shall create no rights in any other person or entity. Section 8. Governing Law. This Disclosure Agreement will be construed and enforced in accordance with the laws of the Commonwealth of Virginia excluding those laws governing the conflict of laws. Dated: , 2013. COUNTY OF CHESTERFIELD, VIRGINIA By 3 Name: Title: ooer232 T749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 22, 2013 Item Number: 8.13.1.d. Subiect: Page 1 of 3 Resolution of Support for Ettrick Train Station Multimodal Improvement Project County Administrator's Comments: County Administrator: on The Board is requested to adopt the attached resolution of support for improvements to the Ettrick Train Station and surrounding area to accommodate its function as a multimodal station. Summary of Information: With the expansion of AMTRAK services in the Tri -Cities region, including the potential development of the Southeast High Speed Rail (SEHSR), there is a need for a multimodal station. The SEHSR Tier II DEIS identified Ettrick as a potential location. The Virginia Department of Rail and Public Transportation (VDRPT) study, "Pre -NEPA Evaluation: Tri -Cities Area Multimodal Station Study", identified Ettrick, along with the North Collier site in Petersburg, as a viable station location. The county has conducted further review of the VDRPT study and determined that the Ettrick Train Station can easily evolve into the Tri -Cities Multimodal station for many reasons: existing infrastructure, access to interstates, opportunities for supporting transit -oriented development, and location relative to the region's population, Virginia State University and Fort Lee. Preparer R J McCracken Attachments: ■ Yes Title Director of Transportation ❑ No # 00041313 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA The county can take an active role in the station's evolution into a multimodal station by completing projects that improve vehicle, bicycle and pedestrian access to the station and by expanding the existing train station to accommodate the projected increase in ridership. A potential funding source for these improvements is the TIGER Discretionary Grant that was announced by the federal Department of Transportation on April 26, 2013. TIGER grants are offered for capital investments in surface transportation infrastructure and are awarded on a competitive basis. The DOT has indicated $474 million is available for TIGER Discretionary Grants and has set June 3, 2013 as the deadline for grant applications. The TIGER grants are financed with 80 percent federal DOT funds and require a minimum 20 percent non-federal match. The match can be provided from county funds or from other private or public sources. Please refer to Attachment A. According to guidance provided by the DOT, projects more likely to receive consideration are those that demonstrate significant non-federal financial contributions, can be delivered quickly, and will have a significant impact on long-term outcomes for the region. As staff continues to review the other requirements of the TIGER grant application, it is important to document the Board's support of the Ettrick Train Station Multimodal Improvement Project prior to the grant application deadline. The Board should confirm support for the Ettrick Train Station Multimodal Improvement Project by adopting a resolution of support, which guarantees the county will provide the local match of $2.50 million. If approved and funded by the DOT, staff will prepare another agenda item requesting appropriation of the required match. Recommendation: Staff recommends the Board take the following actions: Adopt the attached resolution of support and guarantee of the local match for the Ettrick Train Station Multimodal Improvement Project. District: Matoaca 009.0"4. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Budget and Management Comments: Page 3 of 3 This item requests that the Board adopt a resolution supporting improvements to the Ettrick Train Station and surrounding area to accommodate its function as a multimodal station. Along with that support the Board would be committing to guaranteeing a local match in the amount of $2.5 million, leveraging federal funds in an amount five times the local match. Staff is continuing to evaluate options for the local match, which may also include private/other governmental funding sources, or in-kind contributions. One such option under consideration includes the use of state and/or local revenue sharing funds already budgeted for the associated road improvements that are part of this project. In addition, privately donated land is being explored as a possible in-kind match. Both of these need to be validated as acceptable match options in accordance with the grant terms. Staff will continue to evaluate other acceptable options for the local match that are permissible within the terms of the grant before making a final recommendation for the local match. Should this grant request be awarded by the federal government, staff will bring an agenda item back to the Board with a recommendation for the local match and asking the Board to appropriate the federal funds. Preparer Allan M Carmody Title Director. Budget and Management 000035 WHEREAS, the Ettrick Train Station provides daily Amtrak service between major cities along the east coast including Boston, New York, Washington D.C., Charlotte, Orlando and Miami; and WHEREAS, 22,000 riders use the Ettrick station annually for their travel; and WHEREAS, Amtrak's new Northeast Regional service began in December of 2012, resulting in increased ridership using the Ettrick Train Station; and WHEREAS, the Ettrick Train Station is centrally located to the Tri -Cities region which includes southern and eastern Chesterfield County, Hopewell, Colonial Heights, Petersburg, Prince George and Dinwiddie; and WHEREAS, over 100,000 residents of the Tri -Cities region are within a six -mile radius of the Ettrick Train Station; and WHEREAS, the Ettrick Train Station is located less than one mile from Virginia State University which currently has over 6,000 students enrolled, and is expected to have over 10,000 students enrolled by 2020; and WHEREAS, the Ettrick Train Station is located less than eight miles from Fort Lee where 75,000 soldiers train annually; and WHEREAS, the Ettrick Train Station is located on one of five original national high-speed rail corridors: the Southeast High Speed Rail (SEHSR) corridor, which runs from Washington D. C. to Raleigh, North Carolina; and WHEREAS, ridership is expected to increase to 98,000 annually by 2025 with the implementation of the SEHSR service; and WHEREAS, the Ettrick Train Station has been determined to be adequate to meet near-term increases in ridership per Virginia Department of Rail and Public Transportation's Pre -NEPA Evaluation, Tri -Cities Area Multimodal Station Study_, dated August 22, 2012; and WHEREAS, Chesterfield County has committed to widening East River Road to improve access to the Ettrick Train Station as noted in the Southeast High Speed Rail Tier II Draft Environmental Impact Study and these road improvements are expected to be in place by 2015; and WHEREAS, implementation of the SEHSR will require track expansions resulting in the need to shift the station away from the new track; and 000036 WHEREAS, improvements to the Ettrick Train Station can be phased to benefit the growth in ridership and potential for high- speed rail service. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the federal Department of Transportation provide funding for the Ettrick Train Station Multimodal Improvement Project. AND, BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated grant request of $12,500,000 for the Ettrick Train Station Multimodal Improvement Project. 0000,37 Ettrick Train Station Multimodal Improvement Project Scope and Funding Request Phase of Work Estimate Funding TIGER State Funds(existing & FY14 $1 95 M Local Funds(existing) Funding 20% Local Funds (pending TIGER grant approval ($2.50 M) 80% TIGER Federal Funds(pending) Request East River Rd Widening $8,900,000 $3.9 M ($21 M + $5,000,000 $1 8 M anticipated in FY14 Bessie Ln Realignment & $1,200,000 $1,200,000 Minor Widening South (Ettrick) St and $550,000 $550,000 James St Sidewalk Train Station $5,200,000 $5,200,000 Relocation/Expansion North St and Williams St $550,000 $550,000 Sidewalk TOTAL: $16,400,000 $3,900,000 $12,500,000 Project Budget Project Estimate $16 40 M Match ($2.50 M) State Funds(existing & FY14 $1 95 M Local Funds(existing) $1 95 M 20% Local Funds (pending TIGER grant approval ($2.50 M) 80% TIGER Federal Funds(pending) $10.00 M Balance $0 TIGER Grant Request Total TIGER Grant Request $12 50 M 20% Local Match (pending TIGER rant approval) ($2.50 M) 80% TIGER Federal Funds(pending) $10.00 M Balance $0 ATTACHMENT A CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Itern Number: 8.13.2.a. Subiect: Approval of Memorandum of Understanding Between the Chesterfield County Police Department (CCPD) and the Defense Supply Center Richmond (DSCR) County Administrator's Comments: County Administrator: Approval of the attached Memorandum of Understanding to be entered into by the Chesterfield County Police Department and the Defense Supply Center Richmond (DSCR), Department of Defense (DOD), which maintains and operates a Defense Logistics Agency Security and Emergency Services Division (DLA SES), which provides police services to the DLA installation known as DSCR and to authorize the Chief of Police to execute the Memorandum of Understanding on behalf of the county. Summary of Information: This Memorandum of Understanding is entered into between the Chesterfield County Police Department and Defense Supply Center Richmond, Defense Logistics Agency Security and Emergency Services Division to provide employees and dependents of employees at the Defense Supply Center Richmond installation with police services, in cases of natural or man-made disaster, hostage/barricaded subject, or terrorist incidents. Preparer: Thierry G Dupuis Title: Chief of Police Attachments: 0 Yes F] No # 00009 MEMORANDUM OF UNDERSTANDING BETWEEN DEFENSE SUPPLY CENTER RICHMOND AND CBESTERFIELD COUNTY POLICE DEPARTMENT SUBJECT: Police Services Support Background. The Defense Supply Center Richmond (DSCR), Department of Defense (DOD), maintains and operates a Defense Logistics Agency Security & Emergency Services Division (DLA SES), which provides police services to the DLA installation known as DSCR- This SCRThis Memorandum of Understanding (MOU) is entered into between the County of Chesterfield Police Department (CCPD), and DLA SES Police to provide employees and dependents of employees at the DSCR installation with police services, within the capabilities available at the time of the request and subject to the provisions outlined Herein, in cases of natural or man-made disasters, hostage/barricaded subject, or terrorist incidents. Action(s). The CCPD and DLA SES Police mutually agree to the extent possible, with consideration for available resources (manpower, supplies, equipment, and facilities), and current Federal, State, and local laws, DOD and DLA policies, regulations, and procedures, to coordinate assistance in accordance with the provisions of this MOU. This MOU may be activated in the event of a natural disaster, communicable disease outbreak or epidemic, Chemical, Biological, Radiological, Nuclear and Explosive event/incident, terrorist attack or similar catastrophic event at DSCR requiring additional police support personnel. This MOU may be activated by the DSCR Commander in coordination with the DLA SES and CCPD Chief of Police. Upon a determination that an emergency exists requiring the rapid response of police personnel within the boundaries of DSCR, to the extent resources are available, the following procedures shall be implemented: 000040 DSCR will provide: a. Notification to the Federal Bureau of Investigation, if required. b. Will nquat assistance for police support from the CCPD through Chesterfield County Emergency Dispatch c. CCPD with designated point of entry to DSCR and provide challenge and password fthu ration prior to entry. d. Escort for responding CCPD units) from the designated entry point to the Command Post for briefing in accordance with National Incident Management System Incident Command procures. e. Command and control of all DLA SES Police personnel. CCPD will provide: a. Adequate response to the DSCR installation based on available resources and capabilities. b. Initial response unit(s) to the DSCR designated entry point and await an escort by SES CCPD will provide the designated challenge and password for entry. c. Command and control of all CCPD personnel. Notice and Correspondence shall be made in writing to: DSCR DLA Installation Support at Richmond Security & Emergency Services Division 8400 Jefferson Davis Highway Richmond, VA 23297 County of Chesterfield: Chesterfield County Police Department P.O. Box 148 Chesterfield, VA 23832 Both parties to this MOU waive all claims against the other party for compensation for any loss, damage, personal injury, or death occurring in consequence of performing this MOU. 0040a Effective Date: This MOU shall be effective for a Period of five years upon execution by both parties. This MOU shall be reviewed annually. Notification of the intention of either party to terminated this MOU Prior that date will be in the form of a written submission to the other Party at least 180 days in advance of the proposed daze of termination. DEFENSE SUPPLY CENTER RICHMOND SCOTT W. JANSSON Brigadier General, USAF Commander DATE:: CHESTERFIELD COUNTY POLICE DEPARTMENT THIERRY G. DUPUIS Chief of Police Chesterfield, VA PAM%MC9 000041 `y CHESTERFIELD COUNTY BOARD OF SUPERVISORS 1749 -_Z AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 83.2.1b. Subiect: Approval of Memoranda of Understanding for Radio Interoperability Between the Chesterfield County Police Department and Dinwiddie, Amelia and Powhatan Counties County Administrator's Comments: County Administrator: u Approval of the attached Memoranda of Understanding for radio interoperability between the Chesterfield County Police Department and Dinwiddie, Amelia and Powhatan Counties, and authorize the Chief of Police to execute the Memoranda of Understanding on behalf of the County. Summary of Information: The chief law enforcement officials of Chesterfield, Dinwiddie, Amelia, and Powhatan County have identified the need for sharing of VHF radio interoperability for mutual aid incidents. It is the considered opinion of those chief law enforcement officials that such a regional effort would have a positive impact on public safety by improving communications between field units and, therefore, improve the delivery of services to our citizens. Preparer: Thierry G. Dupuis Attachments: ■ Yes F1 No Title: Chief of Police Memorandum of Understanding (M.O.U.) Between The County of Chesterfield And County of Dinwiddie VHF Channels The Police of the Counties of Chesterfield and Dinwiddie have determined that the sharing of Dinwiddie VHF radio channels with Chesterfield County for mutual aid incidents will improve communications between field units and, therefore, improve the delivery of services to our citizens. This Agreement for establishment of sharing Dinwiddie VHF radio channels is made and entered into this day of , 2013 The two Counties, therefore, agree as follows A The County of Dinwiddie: 1 Shall provide Chesterfield County Police with access to their VHF radio channels for the purpose of communicating with Chesterfield County Police field providers during mutual aid 2 Will allow the following VHF radio channels to be programmed into Chesterfield Police APX Dual Band radios• a Sheriff Dispatch b Sheriff TAC 3 In consultation with Chesterfield, will be responsible for coordinating the re -programming of the radios if the initially selected VHF channels need to be altered or changed for operational reasons Dinwiddie will be responsible for any associated cost for their radios should it become necessary B The County of Chesterfield (at no cost to it) 1 Will program Dinwiddie's VHF radio channels into the appropriate Chesterfield APX Dual Band radios as deemed necessary by Chesterfield Police, to allow access to the Chesterfield providers. 000043 Page 1 of 2 C Both Agencies will ensure the proper use of radio resources and will follow the MOU agreed upon in relation to patching of Dinwiddie and Chesterfield talkgroups adopted August 31, 2011. D Each agency will identify a main point of contact to resolve any technical or procedural questions, should the need arise. E This Agreement shall remain in effect until terminated by either party hereto. Notice of intent to withdraw from this Agreement by either party hereto shall be given at least sixty (60) days prior to said withdrawal and shall be given in writing to the Chief of Police for Chesterfield County or to the Sheriff for Dinwiddie County and shall set forth the effective date of such termination All obligations of the parties are subject to lawful appropriations. F. There are no third party beneficiaries to this Agreement The obligations created pursuant to this Agreement are for the benefit of Dinwiddie and Chesterfield only and no other entity shall have any right or obligations as a result of the terms and conditions herein IN WITNESS HERETO, the parties hereto have executed this Agreement ATTEST: Chesterfield County BY: ATTEST: Dinwiddie County BY: Colonel Thierry Dupuis, Chief of Police (Date) Donald Adams, Sheriff Page 2 of 2 (Date) ®Q®®4:4 Memorandum of Understanding (M.O.U.) Between The County of Chesterfield And County of Amelia VHF Channels The Police of the Counties of Chesterfield and Amelia have determined that the sharing of Amelia VHF radio channels with Chesterfield County for mutual aid incidents will improve communications between field units and, therefore, improve the delivery of services to our citizens This Agreement for establishment of sharing Amelia VHF radio channels is made and entered into this day of , 2013 The two Counties, therefore, agree as follows A The County of Amelia Shall provide Chesterfield County Police with access to their VHF radio channels for the purpose of communicating with Chesterfield County Police field providers during mutual aid 2. Will allow the following VHF radio channels to be programmed into Chesterfield Police APX Dual Band radios a Sheriff Dispatch b Sheriff Work 3. In consultation with Chesterfield, will be responsible for coordinating the re -programming of the radios if the initially selected VHF channels need to be altered or changed for operational reasons Amelia will be responsible for any associated cost for their radios should it become necessary B. The County of Chesterfield (at no cost to it) Will program Amelia's VHF radio channels into the appropriate Chesterfield APX Dual Band radios as deemed necessary by Chesterfield Police, to allow access to the Chesterfield providers 00000.5 Page 1 of 2 C Each agency will identify a main point of contact to resolve any technical or procedural questions, should the need arise D. This Agreement shall remain in effect until terminated by either party hereto Notice of intent to withdraw from this Agreement by either party hereto shall be given at least sixty (60) days prior to said withdrawal and shall be given in writing to the Chief of Police for Chesterfield County or to the Sheriff for Amelia County and shall set forth the effective date of such termination All obligations of the parties are subject to lawful appropriations E There are no third party beneficiaries to this Agreement The obligations created pursuant to this Agreement are for the benefit of Amelia and Chesterfield only and no other entity shall have any right or obligations as a result of the terms and conditions herein IN WITNESS HERETO, the parties hereto have executed this Agreement ATTEST: Chesterfield County BY: ATTEST: Amelia County BY: Colonel Thierry Dupuis, Chief of Police (Date) Rick Walker, Sheriff Page 2 of 2 (Date) � Memorandum of Understanding (M.O.U.) Between The County of Chesterfield And County of Powhatan VHF Channels The Police of the Counties of Chesterfield and Powhatan have determined that the sharing of Powhatan VHF radio channels with Chesterfield County for mutual aid incidents will improve communications between field units and, therefore, improve the delivery of services to our citizens This Agreement for establishment of sharing Powhatan VHF radio channels is made and entered into this day of , 2013 The two Counties, therefore, agree as follows A. The County of Powhatan 1 Shall provide Chesterfield County Police with access to their VHF radio channels for the purpose of communicating with Chesterfield County Police field providers during mutual aid 2 Will allow the following VHF radio channels to be programmed into Chesterfield Police APX Dual Band radios a PSO D1 b PSO D2 c PSO TAC 1 d PSO TAC 2 3 In consultation with Chesterfield, will be responsible for coordinating the re -programming of the radios if the initially selected VHF channels need to be altered or changed for operational reasons Powhatan will be responsible for any associated cost for their radios should it become necessary B The County of Chesterfield (at no cost to it) 1 Will program Powhatan's VHF radio channels into the appropriate Chesterfield APX Dual Band radios as deemed necessary by Chesterfield Police, to allow access to the Chesterfield providers Page 1 of 2 1 000047 C Both Agencies will ensure the proper use of radio resources and will follow the MOU agreed upon in relation to patching of Powhatan and Chesterfield talkgroups adopted July 19, 2004 D Each agency will identify a main point of contact to resolve any technical or procedural questions, should the need arise. E This Agreement shall remain in effect until terminated by either party hereto Notice of intent to withdraw from this Agreement by either party hereto shall be given at least sixty (60) days prior to said withdrawal and shall be given in writing to the Chief of Police for Chesterfield County or to the Sheriff for Powhatan'County and shall set forth the effective date of such termination. All obligations of the parties are subject to lawful appropriations F There are no third party beneficiaries to this Agreement The obligations created pursuant to this Agreement are for the benfit of Powhatan and Chesterfield only and no other entity shall have any right or obligations as a result of the terms and conditions herein IN WITNESS HERETO, the parties hereto have executed this Agreement ATTEST: Chesterfield County BY: Colonel Thierry Dupuis, Chief of Police (Date) ATTEST: Powhatan County BY: Gregory A. Neal, Sheriff (Date) Page 2 of 2 000048 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 8.B.3.a. Subject: Authorize the Receipt and Appropriation of Department of Homeland Security Grant Funds from the Metropolitan Medical Response System (MMRS) Grant Program County Administrator's Comments: County Administrator: Board Authorize the Fire and EMS Department to receive and appropriate $80,000 in grant funds from the Department of Homeland Security, Metropolitan Medical Response System (MMRS) grant program, to purchase mass casualty incident medical equipment and firefighter rehabilitation equipment to outfit a Mass Casualty/Personnel Rehabilitation vehicle. Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of $80,000 in grant funds awarded from the Department of Homeland Security, Metropolitan Medical Response System (MMRS) Grant Program. This funding will be used to purchase mass casualty incident medical equipment and firefighter rehabilitation equipment to outfit a mass casualty/personnel rehabilitation vehicle. The county is not obligated to provide matching funds for this grant award. Preparer Edward L Senter, Jr Preparer._Allan M Carmody Title Fire Chief Title: Director, Budget and Management Attachments: F]Yes 0 No 9 OOOOZ 9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 22, 2013 Item Number: 8.13.3.b. Subject: Authorize the Receipt and Initiative (UASI) Grant Funds Manage a Regional Project Management Team County Administrator's Comments: County Administrator: Appropriation of 2010 Urban Area Security from the Department of Homeland Security to for Central Virginia All -Hazards Incident Authorize the Fire and EMS Department grant funds from the Department of equipment, deployment equipment and management of the Central Virginia (IMT). Summary of Information: to receive and appropriate $60,000 in Homeland Security for communications training expenses associated with the All -Hazards Incident Management Team The Board of Supervisors is requested to approve the acceptance and appropriation of $60,000 in grant funds awarded from the Department of Homeland Security for communications equipment, deployment equipment and training expenses associated with the management of the Central Virginia All - Hazards Incident Management Team (IMT). Chesterfield County, serving as a member of the Central Virginia Urban Area Work Group (UAWG) of the UASI Grant, will function as a regional project manager for the purchase of related equipment and training activities associated with the operation of the Central Virginia IMT. The Central Virginia IMT is comprised of members from the UAWG. Chesterfield County serves as the program manager for the IMT. No local match of funds is required. Preparer Edward L Senter, Jr Title Fire Chief Preparer. Allan M Carmody Title Director. Budget and Management Attachments: El Yes 0 No # 000()60 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The other members of the Central • Amelia County • Cumberland County • City of Hopewell • Charles City County • City of Colonial Heights • Powhatan County • Goochland County • Dinwiddie County • City of Richmond • New Kent County • Louisa County • Caroline County • Hanover County • King and Queen County • King William County • City of Petersburg • Prince George County • Sussex County • Henrico County Virginia Urban Area Workgroup are: 000051 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 S x1749 2 AGENDA Meeting Date: May 22, 2013 Item Number: 8.13.4. Subiect: Request for an Entertainment Festival Permit for Edward M. Inners & Sons Amusements, Inc. d/b/a Inners Shows to Conduct a Carnival at the Jefferson Davis Flea Market on July 2 through July 7, 2013 County Administrator's Comments: County Administrator: The Board of Supervisors is requested to grant the request of Edward M. Inners & Sons Amusements, Inc. d/b/a Inners Shows for an entertainment festival permit to conduct a carnival at the Jefferson Davis Flea Market on July 2 through July 7, 2013, subject to the attached conditions. Summary of Information: Edward M. Inners & Sons Amusements, Inc. d/b/a Inners Shows proposes to conduct an outdoor carnival on Tuesday, July 2 through Sunday, July 7, 2013 at the Jefferson Davis Flea Market at 5700 Jefferson Davis Highway. This would be the first time Inners Shows has conducted a carnival in Chesterfield. However, Inners Shows has conducted numerous successful carnivals in Virginia and North Carolina over the past several years. The sponsor for this event is Mark Hagan, Inners' local representative. Mr. Hagan has sponsored a number of successful carnivals in Chesterfield County in the past years. Preparer. Jeffrey L Mincks Attachments: E Yes No Title County Attorney 0505:89661.1 #000052 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The event, which will include rides, food, outdoor games, and entertainment, is proposed to be staged in the parking lot located at 5700 Jefferson Davis Highway. Hours of operation will be from 4:00 p.m. to 11:00 p.m. Mondays through Fridays; 12:00 p.m. to 11:00 p.m. Saturdays; 12:00 p.m. to 11:00 p.m. Sundays. There will be no gate fee to the carnival, but entrants will be required to purchase tickets at $20.00 per sheet in order to ride the amusement rides. It is estimated that over the 6 days of operation approximately 6,000 people will attend the carnival. Food and beverages will be provided by Inners Shows. The entertainment arrangements have been reviewed by the County Attorney's Office and are adequate to meet the requirements for obtaining a permit provided that the sponsor complies with the attached conditions, which address proper crowd control, medical care, sanitation, and other needs. These are the same conditions which have been imposed on other carnivals in the County. Accordingly, staff recommends granting the permit subject to the attached conditions. 0505:89661.1 00()OS,3 CONDITIONS FOR ISSUING PERMIT TO EDWARD M. INNERS & SONS AMUSEMENT, INC. d/b/a INNER SHOWS 1. Permit holder shall hire off duty Chesterfield County police officers to provide traffic and crowd control during all hours of Carnival operation, as follows: July 2, 2013 (Tuesday) July 3, 2013 (Wednesday) July 4, 2013 (Thursday) July 5, 2013 (Friday) July 6, 2013 (Saturday) July 7, 2013 (Sunday) - Hours: 4 00 pm —11:00 pm (2 officers) - Hours- 4:00 pm —11.00 pm (2 officers) - Hours: 4:00 pm —11:00 pm (2 officers) - Hours: 4:00 pm —11:00 pm (2 officers) - Hours: 11:00 am —11:00 am (2 officers) - Hours: 12 00 pm — 11:00 am (2 officers) 2. Permit holder shall maintain a First Aid station, with at least one certified Emergency Medical Technician on duty during all times of Carnival operation. 3. Prior to the Carnival, the permit holder shall provide the Fire Marshal with a site plan showing the means of emergency access to the premises where the Carnival is being conducted. 4 No food vendor shall sell or give away any food unless a permit for food vending has been issued by the Chesterfield Health Department. All permit applications have been completed. 5. Permit holder shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and County Attorney, as follows: a. Permit holder must provide a certificate of insurance with a minimum Commercial General Limit of $5,000,000 per occurrence for General Liability and $5,000,000 per occurrence for Automobile Liability. b. Permit holder must provide the Risk Manager with a complete list of all vendors who will work at the Carnival. Each vendor must provide a certificate of insurance with a minimum Commercial General Limit of $1,000,000 per occurrence and $2,000,000 general aggregate. C. The insurance required by this provision must be provided before the permit holder or any vendor will be allowed to begin set-up for the event 6. No carnival ride shall be operated unless a permit for its operation has been issued by the Building Official. All permit applications have been completed. 7. No food vendor shall sell any food unless a permit for food vending has been issued by the Health Department. All permit applications have been completed. 000GS4 8. Permit holder will comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Carnival. 9. Failure to comply with any of the above conditions will result in immediate and automatic revocation of the Music/Entertainment Festival Permit. 0505 89661 1 00,0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 8.B.5.a. Subiect: Transfer $5,000 from the Clover Hill District Improvement Fund to the Parks and Recreation Department Toward the Purchase and Installation of Playground Equipment at Swift Creek Elementary School Administrator's Com County Administrator: Board Transfer $5,000 from the Clover Hill District Improvement Fund to the Parks and Recreation Department toward the purchase and installation of playground equipment at Swift Creek Elementary School. Summary of Information: Supervisor Warren has requested the Board to transfer $5,000 from the Clover Hill District Improvement Fund to the Parks and Recreation Department toward the purchase and installation of playground equipment at Swift Creek Elementary School. This request was originally made by the Swift Creek Elementary PTA. While the Board is not permitted to donate public funds to a PTA organization, the Board is authorized to transfer funds to the Department of Parks and Recreation to purchase and install playground equipment for Swift Creek Elementary School since these are capital improvements to County property which will be used by the public. The purchase and installation of the equipment will be governed by the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M Carmody Title. Director, Budget & Management 0425 90029 1 Attachments: ■ Yes 1:1 No 4000os' 6 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? 2. if an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Swift Creek Elementary PTA The Swift Creek Elementary School PTA is comprised of volunteer parents, teachers and school staff members dedicated to promoting our children's health, well being and educational success. Our PTA recognizes parents as the first educators in the home and works to promote parents as partners in the school. See Attachment 3 What is the amount of funding you are V6, 0 p0 seeking? Tp—�- 4. Describe in detail the funding request and how the money, if approved, will be spent. Our Principal, Peggy Innes tasked her parents to form a committee whose purpose would be to raise funds for new playground equipment at the school. Two of our current structures are 27 years old and we have seen pieces removed due to deterioration and safety concerns. The committee is working with Risk Management and Parks and Recreation to ensure proper protocols are followed as we meet with vendors to discuss pricing and new equipment. The Committee has established a budget of $80,000 to replace two playgrounds. Our first goal is to have $40,000 raised by June 2014 to replace one structu[e daring that summer. Our second goal is to raise the additional $40,000 to replace a second structure during the summer of 2015. Both structures are needed due to capacity at the school. We are actively seeking donations from our parents and asking for charitable donations from companies throughout the Richmond area. As parents, we understand the economic structure within our county currently. However, we are hopeful that we will see our County contribute some level of funding to a project of this size. This project is being taken on by families. These families love this school, love the teachers and administrators We are not asking for the County to build these new playgrounds for us or asking why the County can't. We are asking for some financial help. We want to be able to tell our 0407233801 0000-5 7 community and our donors that the County was able to help. Raising funds for this type of project that could leave such a long term impact on our community is an incredible way for us to say thank you to this incredible school. Your monetary support in this project will go directly towards the purchasing of the playground structure being aimed for Summer of 2014. 5. Is any County Department involved in the project, event or program for which you are seeking funds? Parks and Recreation, Risk Management. 6. If this request for funding will not fully fund We are asking our parents for your activity or program, what other donations as well as seeking individuals or organizations will provide Corporate donors throughout the remainder of the funding? Richmond. 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes No x Is the organization non-profit? Yes x No Is the organization tax-exempt? Yes x No 8. What is the address of the applicant 13800 Genito Road making this funding request? Midlothian, Va 9. What is the telephone number, fax number 804-739-6305 e-mail address of the applicant? 804-739-6309 swiftcreekplayground(a)_gmail.com Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director orMvice-chairmap,ofie organization. ry Signature Title (if signing on behalf of an organization) Printed Name Date 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 8.13.5.b. Subiect: Transfer of $800 from the Midlothian District Improvement Fund to the Police Department for Police/Traffic Coverage at the Bon Air Historical Society's Victorian Day Parade County Administrator's Comments: County Administrator: Transfer of $800 from the Midlothian District Improvement Fund to the Police Department for police/traffic coverage at the Bon Air Historical Society's Victorian Day Parade. Summary of Information: Supervisor Gecker is requesting the Board to transfer $800 in Midlothian District Improvement Funds to the Police Department to cover costs associated with off-duty police officers used for traffic control during the Bon Air Historical Society's Victorian Day Parade on May 11, 2013. It is legally appropriate to use public funds to provide traffic control for this event under Va. Code § 15.2-953B, since the Bon Air Historical Society is a non- profit organization that was formed to commemorate the historic settlement of the Bon Air community in the 19th century. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer Allan M Carmody Title Director, Budget & Management 0425 90031 1 Attachments: 0 Yes 11 No Page 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Bon Air Historical Society 2 If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) The Oldest Historical Society in Chesterfield County, organized in 1978, sponsors program and projects in the Bon Air Community, to promote the preservation and appreciation of the cultural, architectural and historical legacy of Bon Air, a Chesterfield County resort community organized in 1877. The BAHS has sponsored its annual parade and festival in the heart of Old Bon Air for over thirty years and features the parade, entertainment, historical exhibits, food and vendors in a family friendly environment. 3. What is the amount of funding you are seeking? Estimated at $800. 4. Describe in detail the funding request and how the money, if approved, will be spent. Police Services rendered for traffic control during parade and pedestrian safety during festival. We are required to provide off-duty officers for this function. Eight officers will be assigned this year. 5. Is any County Department involved in the project, event or program for which you are -seeking funds? Only as described in 4. Eoo/TOGO XVa Vo :ST nHS EZoz/sz/Vo Page 2 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Private funds and donations, if available. The festival and parade is the gift of the BAHS to the community. Assistance is required to offset expenses. This is a non- profit event. 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes ® No ❑ Is the organization non-profit? Yes ® No ❑ Is the organization tax-exempt? Yes ® No ❑ 8. What is the address of the applicant making this funding request? BAHS, P.O. Box 3432, tion Air, VA 23235 Att: Len Tuck, President 9. What is'the telephone number; fax number, e-mail address of the applicant? Len Tuck, 804-543-6629(c)804-272-9080(fax) LWTUCKLAW@MSN.COM Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Signature President Title (if signing on behalf of an organization) E0O/Z000 XVj V8:91 nHS £T0Z/5Z/1D0 Lenard W. Tuck, Jr. Printed Name 4123113 Date D,4r 13 Qt .A Page 3 OOOOG2 E00/Eooln xva DO ;ST nHs £TOZ/5z/Do BOARD OF SUPERVISORS Page 1 of 1 AGENDA S 1749 R Meeting Date: May 22, 2013 Item Number: 8.13.5.c. Subiect: Transfer $750 from the Dale District Improvement Fund to the School Board to Purchase a Variable Speed Electrostatic Generator (Van de Graaff Generator) and Replacement Belt for the Science Department at Lloyd C. Bird High School County Administrator's Comments: County Administrator: Board Action Re aueste . Transfer $750 from the Dale District Improvement Fund to the School Board to purchase a variable speed electrostatic generator (Van de Graaff generator) and replacement belt for the science department at Lloyd C. Bird High School. Summary of Information: Supervisor Holland has requested the Board transfer $750 from the Dale District Improvement Fund to the School Board to purchase a variable speed electrostatic generator (Van de Graaff generator) for the science department at Lloyd C. Bird High School. The County can give money to the School Board to purchase capital equipment to be used for public school programs. The variable speed electrostatic generator will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must purchase the generator in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer Allan Carmody Title: Director, Budget and Management 0425 90030 1 Attachments: E Yes 1-1 No OOOC+C3, CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or I Dr. Laura Hebert- L.C. Bird High School oreanization) makine this fundine reauest? 2. If an organization is the applicant, what is the nature and purpose of the organization? L.C. Bird High School Science Department (Attach organization's most recent articles of incorporation and/or bylaws to application.) 13. What is the amount of funding you are seeking? 1 $750.00 1 4. Describe in detail the funding request and how the money, if approved, will be spent. 5. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department Purchase a new variable speed electrostatic generator (Van de Graaff generator) and replacement belt - to replace irreparable current No 6. If this request for funding will not fully fund Pulled funds from engineering specialty center; your activity or program, what other individual request some funds from booster organizations such or organization will provide the remainder of as PTSA or rocket booster; however, at the end of the funding? school fiscal years, these departments are hurting for monev as well 7. If the applicant is an organization, answer the following Is the organization a corporation I No - corporation 0090G4 Is the organization non-profit? Is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Yes - non-profit Yes - tax-exempt 10301 Courthouse Road Chesterfield, VA 23831 - address 804-768-6110 - phone 804-768-6117 -fox Loura—Hebert@ccpsnet.net - email Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or Name of Applicant vice-chairman. Principal, L. C. Bird High School — Title If signing on behalf of organization Dr. Laura Hebert - printed name April 25, 2013 - date For Internal Use Date Received: -' District: -- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 22, 2013 Item Number: 8.6.6. Subiect: Award a Contract for the Installation of Sidewalk Improvements and Median Relocation Along Jefferson Davis Highway in the Falling Creek Area County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is to execute a bid award to amount of $246,508 for the reconstruction of a media Jefferson Davis Highway. Summary of Information: requested to authorize the County Administrator Virginia Concrete Construction Company in the construction of sidewalk improvements and the n crossover in the Falling Creek area along This project will take place along Historic Route 1, and it will bring about the reconstruction of an existing median crossover to align with Marina Drive and Parkdale Road, turn lane improvements, construction of concrete curb and gutter, and concrete sidewalk alongside Jefferson Davis Highway from Marina Drive to Falling Creek. The Jefferson Davis Corridor Enhancement Project (JDCEP) has been awarded funding from Chesterfield County's Community Development Block Grant (CDBG) program in fiscal years 2009 through 2012. CDBG funds will finance this project. Preparer. E Wilson Davis, Jr Title Director, Economic Development Preparer. Allan M Carmody Title Director, Budget and Management Attachments: 11 Yes 0 No 1b00CWrG CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Seven bids were received for the Falling Creek improvements ranging from $246,508 to $438,924.40. After review, it was determined that Virginia Concrete Construction Company was the lowest responsive and responsible bidder at $246.508. This project is funded with Community Development Block Grant funds (CDBG) approved in fiscal years 2009 through 2012. The project funding is sufficient to make this contract award. 000067 CHESTERFIELD COUNTY y BOARD OF SUPERVISORS Page 1 of 2 174 AGENDA Meeting Date: May 22, 2013 Item Number: 8.13.7. Subiect: Transfer of Additional Funds and Authorization for the Award of a Construction Contract and Change Orders for the Genito Road/Old Hundred Road/Charter Colony Sidewalk and Streetlight Revenue Sharing Project County Administrator's Comments: County Administrator: The Board is requested to transfer $85,000 from the completed Clover Hill Revenue Sharing Sidewalk Project to the Genito/Old Hundred/Charter Colony Sidewalk and Streetlight project, authorize the award of a construction contract, up to $120,000, to the lowest responsive and responsible bidder and authorize the County Administrator to execute all necessary change orders, up to the full amount budgeted for the Genito Road/Old Hundred Road/Charter Colony Sidewalk and Streetlight Revenue Sharing Project. Summary of Information: In April 2011, the Board authorized staff to proceed with the design and construction of the Genito Road/Old Hundred Road/Charter Colony Sidewalk and Streetlight Project. The design of the project is complete and right-of-way acquisition is underway. The estimate for the project has increased due to additional easements for the streetlight installation requested by Dominion Virginia Power. Additional funds may be transferred from the completed Clover Hill Revenue Sharing Sidewalk project to cover the increased costs as the Clover Hill project has been completed. Preparer R J McCracken Title Director of Transportation Preparer Allan M Carmody Title Director of Budget & Management Attachments: 0 Yes 1-1 No 11 0000G' CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: Staff expects to advertise the Genito Road/Old Hundred Road/Charter Colony Sidewalk and Streetlight Revenue Sharing Project for bids in June. Construction is expected to be complete this summer. The Board is requested to authorize the award of a construction contract, up to $120,000, to the lowest responsive and responsible bidder. The Board is also requested to authorize the County Administrator to execute all necessary change orders, up to the full amount budgeted for the project. Recommendation: Staff recommends the Board: 1. Transfer $85,000 from the completed Clover Hill Revenue Sharing Sidewalk Project to the Genito Road/Old Hundred Road/Charter Colony Sidewalk and Streetlight Revenue Sharing Project; and 2. Authorize the County Administer to award a construction contract, up to $120,000, to the lowest responsive and responsible bidder; and 3. Authorize the County Administrator to execute all necessary change orders for the work, up to the full amount budgeted for the project. District: Clover Hill 000f-) r��9 Genito Rd/Old Hundred Rd/Charter Colony Pkwy Sidewalk and Streetlight Project Budget Appropriations April 13, 2011 — FY12 Revenue Sharing Original Current Preliminary Engineering $30,000 $35,400 Environmental $2,000 $6,640 Right -of -Way $0 $76,260 Utility Relocations $0 $0 Construction Bid $190,000 $120,000 DVP Streetlights $133,000 $200,000 Construction Administration/inspection $15,000 $27,000 Contingency $41,115 $21,815 VDOT Charges $0 $5,000 County Charges $0 $4,000 TOTAL $411,115 $496,000 Appropriations April 13, 2011 — FY12 Revenue Sharing $400,000 Developer Contribution $ 11,115 Proposed Transfer — 5122112 85,000 TOTAL $ 496,115 000c o 43 75 C) C) 70 7C") r _0 0 70 IM CL) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 8.8.8. Subject: Initiate an Application for a Conditional Use Planned Development to Permit the Gross Floor Area for an Accessory Building (Garage) to Exceed the Gross Floor Area of the Primary Dwelling on the Lot in a Residential (R-7) District, Located at 21626 and 21630 Beverley Street County Administrator's Comments: County Administrator: Board Action Requested: Initiate an application for a Conditional Use Planned Development to permit the gross floor area for an accessory building (garage) to exceed the gross floor area of the primary dwelling on a 1.1 acre zoning lot, identified as Tax IDs 785-608-3723 and 3831, and appoint Kirkland Turner, Director of Planning, as the Board's agent and waive disclosure requirements. Summary of Information: Mr. Elswick is requesting that the Board initiate an application for a conditional use planned development to permit an addition to an existing garage whereby the total gross floor area of this accessory structure (1,920) will exceed the gross floor area of the primary dwelling on the lot (1,080), as depicted on the attached plat. The subject property is located on the west line of Beverley Street, south of River Road. Preparer. Kirkland A Turner Attachments: ■ Yes F1 No Title Director of Planning 0000'-,'-'2 THIS PROPERTY IS NOT LOCATED INA FEMA DEFINED FLOOD PLAIN, ZONEX, COMMUNITY PANEL #51041C0430D, EFFECTIVE DATE : DECEMBER 18, 2012 THIS SURVEY IS SUBJECT TO ANY EASEMENT OF RECORD OR OTHER PERTINENT FACTS THAT A CURRENT TITLE REPORT MIGHT IDENTIFY. THIS SURVEY WAS PREPARED WITHOUT THE BENEFIT OFA TITLE REPORT THIS SURVEY IS BASED UPON PHYSICAL MONUMENTA TION FOUND IN THE FIELD LOT 35 REFERENCE PLAT: PLATOFLOT 14, BLOCKB, RIVERVIEWPARK, DATED DECEMBER 15, 1986 BY CHARLES C. TOWNES & ASSOCIATES, P. 0. PLAN OF SUBDIVISION KNOWN AS RIVBERVIEN PARK, DATED OCTOBER 25 1945 BY W. S. HINTON CIVIL ENGINEER AND RECORDED IN PLAT BOOK 8, PAGE 59, IN THE CHESTERFIELD COUNTY CLERK OF COURT OFFICE. THIS SURVEY WAS MADE FOR THE PURPOSE OF IDENTIFYING LEGAL BOUNDARIES AND DOES NOT PURPORT TO IDENTIFY ENVIRONMENTAL FEATURES THA TAN ENVIRONMENTAL ASSESSMENT MIGHT IDENTIFY. NOTE: THIS PLAT IS VOID IF CONSTRUCTION IS BEGUN PRIOR TO THE ISSUANCE OFA BUILDING PERMIT. THIS PLAT DOES NOT REPRESENT A CURRENT FIELD SURVEYAND IS FOR THE SOLE PURPOSE OF OBTAINING A BUILDING PERMIT. LOT 34 ,A--7----'-`� lY - PIPE LOT 32 N9'14'34"E --LOT LOT 33 150.15' (TOTAL) FDD 75.08' JUDY D. & ANTHONY J. PATIERNO GPIN:785608372300000 D.B. 3790, PG. 812 ELEVATED LANDING I r J4 -4y V0 VV THIS IS TO CERTIFY THATI MADEANACCURATE BEVERLEY ST FIELD SURVEY ON M4Y2,201 . ALL VISIBLE 50' R W IMPROVEMENTS AREAS SHOWN HEREON AND THAT THERE ARE NO VISIBLE ENCROACHMENTS OTHER THAN SHOWN. F1i4w a ug4 N NN, CHARLES C. TOWNES, 11 Llc. No. 2803 r moi?�T0'''rNf7rq GRAPHIC SCALE 50 0 25 50 100 1 inch = 50 feet 4TTN: JUDYPATIERNO 73.89' 1 36X30 ` { LJ FRAME C\ i IN GARAGE 0 ADDITION m PAVED z DRIVEWAY r° SHED LOT 15 r 06 w SHED AND FENCE LOT 14 ENCROACH OFF 53.85' OF PROPERTY 0.71 \® 75.00' (PLROD POOL J 73.81'SET a 15.83' ONE-STORY Y / FRAME 6.3C8 DWELLING o 0 0 PIP m o n ±650.0' TO FD. ROANE ST. PIPE I r J4 -4y V0 VV THIS IS TO CERTIFY THATI MADEANACCURATE BEVERLEY ST FIELD SURVEY ON M4Y2,201 . ALL VISIBLE 50' R W IMPROVEMENTS AREAS SHOWN HEREON AND THAT THERE ARE NO VISIBLE ENCROACHMENTS OTHER THAN SHOWN. F1i4w a ug4 N NN, CHARLES C. TOWNES, 11 Llc. No. 2803 r moi?�T0'''rNf7rq GRAPHIC SCALE 50 0 25 50 100 1 inch = 50 feet 4TTN: JUDYPATIERNO 73.89' 1 { LJ EASEMENT rn PROPOSED IN i!Z GARAGE {m ADDITION { U`I 54.41' �i { o { 06 w { { 53.85' JUDY D. & ANTHONY J. { PATIERNO GPIN:785608383100000 LU I o D.B. 5567, PG. 739 { v� 16 DRAINAGIII EASEMENT ° a LOT12 LOT13�co 75.00' (PLROD 73.81'SET 150.00' PLAT LAT SHOWING PHYSICAL IMPROVEMENTS AND A PROPOSED GARAGE ADDITION ON LOTS 13 & 14, BLOCK B, RIVERVIEW PARK SUBDIVISION FOR ANTHONY J. & JUDY D. PATIERNO MATOACA DISTRICT CHESTERFIELD COUNTY, VIRGINIA DATE: MAY 7, 2013 SCALE: 1"=50' 2463 boulevard colonial heights, va 23834 telephone: 804.520.9015 facsimile: 804.520.9016 townes email: cctownes@townespc.com consulting engineers, planners, and land surveyors DRAWNSY.•J.S.I. CHECKED BY.'L g- F CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 8.13.9. Subiect: Initiate an Application for Rezoning with a Conditional Use to Permit a Fire Station, Located at 8130, 1920 and 1922 East Hundred Road County Administrator's Comments: County Administrator: Board Action Requested: Initiate an application for a rezoning from Community Business (C-3) and Residential (R-7) to Corporate Office (0-2) with a Conditional Use to permit a fire station on 1.5 acres, identified as Tax IDs 824-646-9457, and 825-646- 1748 and 0952, and appoint Kirkland Turner, Director of Planning, as the Board's agent and waive disclosure requirements. Summary of Information: Mrs. Jaeckle is requesting that the Board initiate an application for a rezoning with a conditional use to permit a building addition to' the existing Enon Volunteer Fire Station. The station, originally developed in the 19401s, was rebuilt in the 19601x. Through a recent review of a plan to expand this facility, as noted on the attachment, it was determined that the existing station was not properly zoned. Rezoning to Corporate Office (0-2) with a conditional use would permit the existing fire station with its exterior sirens as well as accommodate future expansion of the facility. The subject property is located on the northeast line of East Hundred Road, southeast of Burgess Road. Preparer. Kirkland A Turner Attachments: ■ Yes 11 No Title Director of Planning #000075 ----------- 10 40, #41 1 00, CY) LL Jl CY) 40, 100 40 v 0 40, wt C) (Xti? LO ol LU LO U-1 LL - (i N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 22, 2013 Item Number: 8.13.10.a. Subiect: Award of a Construction Contract to Gibson Industrial Incorporated for the Construction of an Intermediate Care Facility at 6810 Lucy Corr Boulevard County Administrator's Comments: County Administrator: Authorize the County Administrator to award and execute all contract documents with Gibson Industrial Incorporated in the amount of $2,515,584.00 for the construction of an Intermediate Care Facility at 6810 Lucy Corr Boulevard. Summary of Information: The Board of Supervisors approved funding for the Intermediate Care Facility in the FY2013 Adopted Capital Improvement Program. This one-story, 9,250 square foot, 12 -bed facility will be used to provide intensive level care for individuals with intellectual and medical disabilities. The facility will be constructed so that it will provide an environment intended to de -institutionalize the service through the use of natural light, plants, and access to outdoor spaces. The facility floor plan has been developed with a home -like atmosphere including the liberal use of day- Preparer. Robert C. Key Title Director of General Services Preparer Allan M Carmody Title._ Director of Budget & Management Attachments: 1:1 Yes 0 No boot , 8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA lighting and private bedrooms. Medical areas are designed to meet the intensive needs of the residents, without being the focus of attention. Gibson Industrial Incorporated submitted the lowest responsive and responsible bid out of seven companies for the construction of the Intermediate Care Facility. Construction of the facility is estimated to be completed in mid-April, 2014. The financial operating model for this facility is based on a reimbursement method. Certain start up costs and other ongoing annual operating costs are anticipated to be reimbursed through Medicaid upon achieving state certification. Accordingly, the FY2014 budget was adopted with funds sufficient for the start-up costs. Future annual operating costs will be reimbursed with patient Medicaid revenue beginning in FY2015. Sufficient funding is available in the capital project to award this contract. OOOC-79 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 8.B.10.b. Subject: Award of Construction Contract for County Project #05-0143, Route 1 and Route 301 (West) Water Line Replacement County Administrator's Comments: County Administrator: The Board of Supervisors is requested to award the construction contract to Walter C. Via Enterprises, Inc. in the amount of $2,696,012 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the construction of approximately 180 linear feet of 6 -inch, 359 linear feet of 8 -inch and 16,312 linear feet of 12 -inch ductile iron water mains and associated appurtenances. Staff received a total of four (4) bids. The bids ranged from $2,696,012 to $4,254,238. The lowest bid was from Walter C. Via Enterprises in the amount of $2,696,012. The County's Engineering Consultant, Arcadis U.S., Inc., has evaluated the bids and recommends award of the contract to Walter C. Via Enterprises, the lowest responsive bidder. Funds for this project are available in the current CIP. District: Bermuda Preparer. George B Haves Title Assistant Director of Utilities Preparer: Allan M Carmody Title. Director of Budget and Management Attachments: 1:1 Yes E No # 0000so CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 8.13.11. Subiect: Approval of Revised Sewer Contract for Saint Luke's United Methodist Church, Contract Number 08-0183 County Administrator's Comments: County Administrator: Staff recommends that the Board of Supervisors approve this revised contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an extension of 755 L.F.± of an off-site 8" sanitary sewer line. In accordance with Section 18-55 of the ordinance, the Developer is entitled to the following refunds related to the construction cost of said off-site improvements. Developer: Saint Luke's United Methodist Church Contractor: RMC Contractors, Inc. Location: 4101 Fordham Road Contract Amount: Estimated County Cost for Off -Site ....................$16,105.00 Estimated Developer Cost ..............................$40,132.00 Estimated Total .......................................$56,237.00 District: Dale Funds exist in the Utilities operating budget for this refund. Preparer. William O. Wright Preparer Allan M. Carmody Title Assistant Director of Utilities Title _Director of Budget and Management Attachments: E Yes 0 No # 1 VICINITY SKETCH Saint Luke's United Methodist Church County Project #08-0183 Courrty MaF w Proposed 84nch Sanitary Sewer Line Project#08-0183 IrM � My +w FAF P 10 n IM „� MIF ti �, +w IaIF * M• uu Mw aIF +er +sI M4 +M+ MiF n � � � MM �IIIF MIIF MIf MK � '+MIh MM % MM °` 9 I'6Yl1 � &� VYMN, r', CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 22, 2013 Item Number: 8.B.12.a. Subiect: Request Permission for a Proposed Concrete Driveway to Encroach Within a Sixteen -Foot Drainage Easement Across Lot 27, Summer Lake, Section 6 County Administrator's Comments: County Administrator: Grant Base Camp Development Co. permission for a proposed concrete driveway to encroach within a 16' drainage easement across Lot 27, Summer Lake, Section 6, subject to the execution of a license agreement. Summary of Information: Base Camp Development Co. has requested permission for a proposed concrete driveway to encroach within a 16' drainage easement across Lot 27, Summer Lake, Section 6. This request has been reviewed by Environmental Engineering. The existing storm sewer will not be affected. Approval is recommended. District: Matoaca Preparer. John W Harmon Title Real Property Manager Attachments: 0 Yes FINo # Oooc"93 VICINITY SKETCH Request Pennissiou for a Proposed Concrete I ilveway to EntroAch withiut a Sixteen Foot Iii°ainage Easeinent Across Lot 2-, Siumner Lake. Section 6 a REQUEST PERMISSION FOR APROPOSED CONCRETE DR IVEIAIAY / ...4 I � / l • � E ti p i N Chesterfield County Department of Utilities /1 cti i hoY - 115.i; P?t ' o z r Summer Lake Section 5 1 Lot 21 ` \ \ Wetlands — — — — — — _ \ \587'0724E> Summer Lake Ex 8' Esmt \ 7919' Section 5 'L 8183 Pg 35-39 \ \ \ Lot 14 Ln_ Silt Fenc 1F 25oSetback \ / r \ ! v \ / — c� \ 283' 7 I 783' ' 2158; \ ; — i r Summer Lake 1 I Sertion 4 Concrete Driveway / LICENSED AREA Summer Lake Lot 27 \ Lot 31 Section 6 \ \\ Lot 26 15' 3 1,108' Proposed //Uzi 1 I \ � \ \ Drive � 20 25' 10 / / \ L% — � X-10, _Emt::::-I- PB 183, Py 35-39— _ — --- m R=738 31 ' 252—-- o �- L=98 09' r Jennway Loop Base Camp Development Co (44' R/W) 4712 Jennway Loop DB. 5544 PG. 747 PLOT PLAN OF LOT 27 SECTION 6 PIN; 709684102600000 SUMMER LAKE IN THE MATOACA DISTRCT, CHESTERFIELD COUNTY, VIRGINIA Date Apnl 17, 2013 Scale 1 " = 20' DQL� it Consulting Engineers Land Surveyors k Planners �� til! IL & ASSO➢CIATE JN 15110 000085 y CHESTERFIELD COUNTY ` BOARD OF SUPERVISORS Page 1 of 1 _170 AGENDA Meeting Date: May 22, 2013 Item Number: 8.B.12.b. Subject: Request Permission for a Proposed Fence to Encroach Within a Ten -Foot Easement Across Lot 17, Oak Park, Section 1 County Administrator's Comments: County Administrator: Grant Jeffrey A. Moehling and Darlene E. Moehling permission for a proposed fence to encroach within a 10' easement across Lot 17, Oak Park, Section 1, subject to the execution of a license agreement. Summary of Information: Jeffrey A. Moehling and Darlene E. Moehling have requested permission for a proposed fence to encroach within a 10' easement across Lot 17, Oak Park, Section 1. This request has been reviewed by the Environmental Engineering and Comcast Cablevision. The existing swale will not be affected. Approval is recommended. District: Midlothian Preparer John W Harmon Title Real Property Manager Attachments: ■ Yes El No #0000 S6 VICINITY SKETCH Request Pennission foi, a Proposed Fence to Encroach within a Ten Foot Easement .cross Lot I Oak Park, Section I z < 4c/ REQUEST PERMISSION FOP APPOPOSED FENCE 4 Tin Chesterfield County Department of Utildies () ell I,-) r411 1 �? 7)0(—:FENCE J UM t ' OPEN SPACE iL-e ell 44 to lb6 OXPok Jeffrey A Moehling Darlene E. Moehiing 10924 Live Oak Ct DB. 6763 PG. 414 PIN: 744718441400000 L� I.arG OAK OU �U �l i�l l _loo Yr Floodpiciln 25' Bldg Setbock LOT 18 PROPOS® IMPROVEMENTS ON LOY 17, SECTION 1 'OAK PARK' mum YniV W DISTRICT CHES iEMEA CO.. VA. OATS JUNE 11, 2M SCALE V -w Joseph, Cox & Associates, Inc. ,�aooH teo.a.&ftI ,►rm�aoa, VAMIM �eoge�t�eeer r=WQ8W-aW gull. LAND BURVEYM IAM PLAN jos m: Mae OO000-98 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 22, 2013 Item Number: 8.B.13. Subject: Request to Vacate and Rededicate a Sixteen -Foot Water Easement Across the Property of Capital One, N.A. County Administrator's Comments: County Administrator: Authorize the Chairman of the Board and County Administrator to execute an agreement to vacate and rededicate a 16' water easement across the property of Capital One, N.A. Summary of Information: Capital One, N.A. has requested the relocation of a 16' water easement across its property for the development of VADC-Capital One. The Utilities Department has reviewed the request. Approval is recommended. District: Bermuda Preparer. John W Harmon Title Real Property Manager Attachments: 0 Yes 1-1 No #000089 VICINITY SKETCH Request to Vacate and Rededicate a Sixteen -Foot Water Easement Across the Property of Capital One, N.A. EX Water Easement to be Vacated and Rededicated N Chesterfield County Department of Utilities J' k I It -A — �Y�1,67 Pet �Y i� o=va 5 (f8 OVN) 3NOZ HLf10S 3NVld 31VIS VINIDWA r / � n' / �g X / 4 A6 pig 1 �f'QG l� D09 A'Q� &� xiv_i3W , ��a W t� 152 4W�� ale N z oz= W nCO� I'M" d—q�ovt M ` o = 3 Ww�w4a^. z4O �zO yWW�H00 F .8 u W a o P U ul m U G UU z ® o U Q ^ Z o�YirtiK � i� o=va 5 (f8 OVN) 3NOZ HLf10S 3NVld 31VIS VINIDWA r / � n' / �g X / 4 A6 pig 1 �f'QG l� D09 A'Q� &� xiv_i3W , ��a W t� 152 4W�� ale �I �r H -- I zI - mz I S310Y D/1f7 SZZ Od 'S9fL BO OWOO96ZY9S9ZZ8 01 130iJYd OT '1 ONOMOld 1d00 000091 o R 3 O G F- W > ul m z U Q ^ Z o�YirtiK � X0098'05 N 583.50 �$n9�men 2541 \fa w 3w 4 T�ffi �ii�zzz o�onog+� V u� o �I �r H -- I zI - mz I S310Y D/1f7 SZZ Od 'S9fL BO OWOO96ZY9S9ZZ8 01 130iJYd OT '1 ONOMOld 1d00 000091 q s N 0 O `o E'w aa, �9 z 'ogW�� W ZI - 03NO2 (CO OVN) 3NOZ mnos s v o,,tei SZZ 7d ';9£L 80 �9= / g � / IE :w O W z W V 2a W Q W LLJ m J .ZV96tl 3 .SIAL 0 N ZI - 03NO2 (CO OVN) 3NOZ mnos s v o,,tei SZZ 7d ';9£L 80 .= 0000096Zi9S9ZZB 01 msyd / OT I ONOWHOIM 1d00 3Ntl'ld 31tl1S tllNl`J211A / )0 92 tV �s � o �v�iQO %QNB wN op CO.IA ti < g o C) 5 n W D U8 ® / / :$say rsaa so (ca (NN) 3Noz Hunos 5 lq `y� 3NVld MVIS VINIOMIA , \ o ' o J = / � S. 83 'g.vwy FQ1�QC' l Q6 1�i v 1 , c "s 13-1 W mr / �' 3 .. • _ d '< gg z � � z g n�n6� m�3N Z ci Z U U H ^� a w w ci rca =CZo (q W Q C it FEC is MEMO, ��NaNuc = S �4u w2o2 Z�55 d LUS m 0 a _io ZA. O W Q n�n6� m�3N Z ci W V ^� a w w ci rca =CZo (q W Q C yu�w:3. S N WWO5 N W M p O W F- Q �> we W W ca W Sad I� n Ic a i a ,Lt76Lt _2,91=0 NL SI - 03NOZ S3M OK9Z SZZ ad '99U. Sa 0000O86Zt959m al mwa O'n 1 ONONNO01 IdMULpf W 0093 B n �0.�zW zhQO zN�"Q v0i�dO.4t�Hy ♦/ !�� rN��a�� W ��m�� o N �� LL� d6�� ay��a > si L`" 8 �L) is Z I �3s o r-� W� Raaf I mg m s h i 3 ux gig it 6 J. W WO WO�C ui Z / M G 8 � 0 L Ui M w li7i §a�pd N w nc Ne I g / 3 �b:A x Z�Sg�ii t7 a n m I Mkzuyi ZWZ W Wp � ` p� LFiylh 1 r� 6��m� '! o6pN S m Xt WL 3 .BUXX N ZI - 03NOZ 53N OWK (£8 UVN) 3NOZ HLl105 szz Sd 5qczxC ea / Z Oo00086Z*-9zzs a MOM Jm 7 ONOAHM 1dW ld A / o 3NVVIS VINIO2M i 000094 CHESTERFIELD COUNTY " BOARD OF SUPERVISORS Page 1 of 1 AGENDA ACIN Meeting Date: May 22, 2013 Item Number: 8.13.14. Subject: Acceptance of Parcels of Land Along Chesterfield Avenue from the Commonwealth of Virginia for Future Fire Station 12 Replacement County Administrator's Comments: County Administrator: B Accept the conveyance of 1.5 acres, more or less, from Commonwealth of Virginia for future Fire Station 12 replacement, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of part of Lots 1 through 13, Block L, Orange Hill Subdivision, containing 1.5 acres, more or less. The property was originally acquired by the Commonwealth of Virginia when improvements were made to Chesterfield Avenue. It has been declared surplus and offered to the County at no cost. The property has been reviewed and approved for acquisition by the Site Selection Team with a current survey and acceptable Phase I ESA, for future Fire Station 12 replacement. The site also adjoins an unimproved road adjacent to Ettrick Elementary School. Conditional Use Planned Development approval will be required to construct the fire station. Closing costs are estimated at $6,000. Funding for this acquisition is in the project budget. Approval is recommended. District: Matoaca Preparer John W Harmon Title: Real Property Manager Preparer. Allan M Carmody Attachments: 0 Yes F-1No Title Director, Budget and Management VICINITY SKETCH ACCEPTANCE OF SUPLUS PROPERTIES AT CHESTERFIELD AVENUE FROM THE COMMONWEALTH OF VIRGINIA ACCEPTANCE OF SURPLUS PROPERTIES AT JAM ES STREET FROM THE COMMONWEALTH OF VIRGINA 011 '8391 20821 ■ 39 0530 20802 V, wQ, w J 006 057 o 0711 003 005 1510 3516 �` 001 91 0103 3608 10 _ 9099 14 7794q20M801 20710 6186p'3710 a` � N r c 4980 N 3714 20759474 1177 20808 "75.9 ' 6375 3615 20805 3718 s 3701 191 n 002 5188 4557 4320 /1 20800 Z i 1170 7068 20807 C sm 20811 20801 7762 1165 y�ST �RF�F 20815 90614 20809$459 ITS8 n� 20819 20831 _ ^ 1149 20827 F ., 1745 CHESTERFIELD AVE 36 / tm 013 er 5726 10 6226 n� Q 10 208 208 4 7324 79 7 0725 208 208 208 $920 004 0 1322 208 9419 4716 20 qo 20808 001 001 lr! 0314 2305 '+40I 20910 20800 �A, ACCEPTANCE OF SURPLUS PROPERTIES ON CHESTERFIELD AVENUE FROM THE COMMON%%TALTH OF VIRGINIA ETTRICK ELEMENTARY SCHOOL 7377 20910 000097 �- CHESTERFIELD COUNTY ¢ BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: May 22, 2013 Item Number: 8.6,.15. Subiect: Approval of Change Order to United Refrigeration General Contractors for the Two- and Three -Story Renovation Project County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to approve a change order in the amount of $231,944.21 to United Refrigeration General Contractors for the curtain wall replacement and two- and three-story renovation project and authorize the County Administrator to execute the necessary documents. Summary of Information: In conjunction with the on-going interior and HVAC renovations contract for the two- and three-story police building, staff requests the Board approve a change order to incorporate already planned HVAC work in the adjoining one- story section of the building. Doing so will allow the interconnected HVAC work of both projects to be better coordinated and delivered more efficiently. Based on an engineering study, staff recommends the best course of action is for the existing contractor to complete the installations of the equipment in both sections of the building. This will provide air conditioning to the 1957 building, 1968 addition, and the 1979 addition that houses the Commissioner of the Revenue, replacing the old equipment that is currently in poor condition. This change order also includes an upgrade of the electrical service to support the new equipment installation. Preparer: Robert C Key Title Director of General Services Preparer Allan M Carmody Title Director of Budget & Management Attachments: El Yes ■ No # 000098 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Funding in the amount of $232,000 for the one story HVAC replacement portion of the project was made a part of major maintenance funds adopted with the FY2014 CIP and will become available July 1, 2013. There are sufficient funds currently available in the existing project to continue the work until the funds become available. The county administrator has authority, effective July 1, to transfer funds already set aside for this purpose into the two- and three-story project in FY2014 to ease project management administration. The current contract amount, approved by the Board in November 2010 and amended by change order in August 2011, is $1,573,830.27; with approval of this change order, the new contract amount will be $1,805,774.48. According to county policy, contracts over $500,000 require the Board of Supervisors approve all change orders to a contract once the total amount of the change orders reaches 10 percent of the original contract amount as well as when a single change order exceeds $50,000. After this change order, there remains $43,169.79 in change order authority granted to the County Administrator by Board in August 2011 to complete the contract. 00000 99 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 Iwo. AGENDA Meeting Date: May 22, 2013 Item Number: 8.13.16. Subiect: Designation of Right of Way for Lucy Corr Boulevard County Administrator's Comments: County Administrator: Designate right of way for Lucy Corr Boulevard and authorize the County Administrator to execute the declaration. Summary of Information: In order to construct the Mental Health Intermediate Care Facility on Lucy Corr Boulevard, it is necessary that a parcel of county property containing 0.006 acres be designated as public right of way. This request has been reviewed by the site plan team and General Services. Approval is recommended. District: Dale Preparer John W Harmon Title: Real Property Manager Attachments: 0 Yes F-1No # VICINITY SKETCH I)esipiafiou of RiWj( of NN7jy for Lucv Coil- Boulevai-d COURTHOUSE RP 0 C 5 jUR-y oR 7 F4— LUCY C CIR 0.006 Acre Declaration 14 40 -- vo 0 Chesterfield County Department of Utilities I he A — 300 1Fe t AOotwgwl NOV..'n lou"' " 7uwudolMSG NIS .•.v.w..+noswr�a aw aonou.o.sL • . • �� •• d OmJ SNOWWII u svc�erw�,ma��w,�u,,.°, •��. � E< S sg a $ 4 _9S EB °YN O � �w �E D:) GovemmentcenterParkway oa j 5z ' ShO RWft 47M 3 LmcwV.RW4. W o � b P.B. 140,PG 98 F W Fir Zku � w �u I I E & a a lit � � g A 1,4 S g - ° log 19 �— a �i. —H APUUN Aq I nd 90 9 ELOUB9 W POMd I OMP N0LLV01133o-ARZEEEI0MMft1A MftN 10 ISOM Nn DIBSJ8%SSU?p7CMLnF1 A CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 22, 2013 Item Number: 8.6.17. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Ri Authorize the Chairman of Administrator to execute an Company for a 15' underground School, 3626 W. Hundred Road. Summary of Information: the Board of Supervisors and the County agreement with Virginia Electric and Power easement for a new service at Thomas Dale High Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15' underground easement for a new service at Thomas Dale High School, 3626 W. Hundred Road. This request has been reviewed by county staff, School Administration and Comcast Cablevision. Approval is recommended. District: Bermuda Preparer John W. Harmon Title Real Property Manager Attachments: 0 Yes 11 No #00010-11) VICINITY SKETCH Convevance of an Easement to Vh,crhda Electric and Power Company **0 CONVEYANCE OF AN EASEMENT 011 Chesterfield County Department of Utilities Vv ±60' 15' *NOT TO SCALE* �r Property of: County of Chesterfield 3626 W. Hundred Road Chester, VA 23831 Tax ID: 7916578718 A Owner's initials: I Legend -----Location of Boundary Unes of Wght—of. 15' In Width. --�g-----Indicates Property Una Is Right—of—Way Boundary 15' in Width. Page 5of5 �J V10t to Accompany Right—of—Way Agreement VIROIHIA ELECTRIC AND POWER COMPANY doing business as 17nmininr Viroinin Pnwrpr UG Petersbur Bermuda Petersbu 7419440 rare 04/02/2013 e04/02/2013 Chesterfield VA M0141 Chris Rogge 000f -o- 5 M� CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 22, 2013 Item Number: 8.8.18. Subiect: Approval of a Performance Agreement with Sabra Dipping Company and Transfer of $385,000 to the Economic Development Authority to Fund a Grant Associated with Sabra's Expansion of a Food Manufacturing Facility in Chesterfield County County Administrator's Comments: County Administrator: The Board is requested to approve a Performance Agreement with Sabra Dipping Company and to appropriate and transfer $385,000 to the Economic Development Authority to fund a grant associated with Sabra's expansion of a food manufacturing facility in Chesterfield County. Summary of Information: In 2010, Sabra Dipping Company constructed and began operation of a new food manufacturing facility in Chesterfield County. In 2012, Sabra expanded its operations at the Chesterfield facility by increasing its manufacturing capacity and adding a research and development unit. This year, Sabra announced its plans to expand and improve its existing manufacturing facility even further. The plans include creating 140 new jobs and capital improvements at the facility of approximately $86,000,000, of which approximately $55,000,000 will be invested in machinery and equipment and approximately $31,000,000 will be invested in improvements to the facility's real estate. Preparer. Will Davis Preparer. Allan Carmody Title Director of Economic Development Title- Director of Budget and Management 0623 90171 1(90172 1) Attachments: 0 Yes 1-1 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Commonwealth, through the Virginia Economic Development Partnership Authority and the County, through the Department of Economic Development, have offered a number of incentives to induce Sabra to expand the facility in Chesterfield, all of which is contingent upon Board of Supervisors' approval. The Commonwealth has offered a $350,000 grant from the Governor's Development Opportunity Fund; approximately $112,000 in grant funds from the Virginia Jobs Investment Program; and grants and tax incentives totaling approximately $540,000 in value under Virginia's various Enterprise Zone statutory programs. To meet the Commonwealth's required local match of inducements, Economic Development is proposing that the County make a $385,000 grant to Sabra through the Chesterfield Economic Development Authority ("EDA"). In addition, the Company will be eligible to receive benefits under the County's Enterprise Zone ordinance of approximately $687,500 in machinery and tools tax rebates over a five year period and approximately $252,000 in fee waivers. With the size of Sabra's expected -capital investment in the County, Economic Development has estimated that the County will see a break-even return on the "investment" of the proposed County incentives in the form of tax revenue within approximately four years. State and County Economic Development staff have negotiated the terms of a Performance Agreement with Sabra which calls for the State and County grants to be awarded to Sabra through the County's EDA in exchange for the company agreeing to make its capital investment in the facility and create 140 new jobs by July 1, 2016, subject to up to 15 additional months for good faith reasonable efforts to achieve the capital investment and employment goals. The agreement calls for a proportionate refunding of the grants in the event Sabra fails to reach its promised goals. Staff recommends that the Board approve the Performance Agreement and appropriate and transfer $385,000 to the EDA to be used as an inducement grant to Sabra pursuant to the terms of the Performance Agreement. 000-f-4 7 GOVERNOR'S DEVELOPMENT OPPORTUNITY FUND GRANT CHESTERFIELD OPPORTUNITY FUND GRANT PERFORMANCE AGREEMENT This PERFORMANCE AGREEMENT made and entered this day of March, 2013, by and among the COUNTY OF CHESTERFIELD, VIRGINIA (the "Locality") a political subdivision of the Commonwealth of Virginia (the "Commonwealth"), SABRA DIPPING COMPANY, LLC (the "Company"), a Delaware limited liability company authorized to transact business in the Commonwealth, and the ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD (the "Authority"), a political subdivision of the Commonwealth WITNESSETH: WHEREAS, the Locality has been awarded a grant of and expects to receive $350,000 from the Governor's Development Opportunity Fund (a "GOF Grant") through the Virginia Economic Development Partnership Authority ("VEDP") for the purpose of inducing the Company to expand and improve the manufacturing capacity of an existing manufacturing facility in the Locality (the "Facility"), thereby making or causing to be made a significant Capital Investment, as hereinafter defined, and creating and maintaining a significant number of New Jobs, as hereinafter defined; WHEREAS, the Locality wishes to make a grant of $385,000 from the Chesterfield Opportunity Fund (a "COF Grant") for the purpose of inducing the Company to expand and improve the manufacturing capacity of the Facility, thereby making or causing to be made a significant Capital Investment, and creating and maintaining a significant number of New Jobs; WHEREAS, the Locality is willing to provide the funds from the GOF Grant and the COF Grant (together, the "Grants") to the Authority with the expectation that the Authority will provide the funds to or for the use of the Company, provided that the Company has committed to meet certain criteria relating to Capital Investment and New Jobs; WHEREAS, the Locality, the Authority and the Company desire to set forth their understanding and agreement as to the payout of the Grants, the use of the proceeds of the Grants, the obligations of the Company regarding Capital Investment and New Job creation, and the repayment by the Company of all or part of the Grants under certain circumstances; WHEREAS, the expansion, improvement and operation of the enhanced Facility will entail a capital expenditure of approximately $86,000,000, of which approximately $55,000,000 will be invested in personal property, and approximately $31,000,000 will be invested in expansions and improvements to the Facility's real property; WHEREAS, the expansion, improvement and operation of the enhanced Facility will further entail the creation and maintenance of 140 New Jobs at the Facility; and 000f of Sabra OBED GOF & COF Performance Agreement 030513 1 0623 90172 1 WHEREAS, the stimulation of the additional tax revenue and economic activity to be generated by the Capital Investment and New Jobs constitutes a valid public purpose for the expenditure of public funds and is the animating purpose for the Grants: NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises and undertakings of the parties to this Agreement, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties covenant and agree as follows. Section 1. Definitions. For the purposes of this Agreement, the following terms shall have the following definitions - "Capital Investment" means a capital expenditure by or on behalf of the Company on or after March 1, 2013 in real property, personal property, or both, at the Facility, excluding the purchase of land, but including costs relating to the design, construction, outfitting, and equipping of the Facility and all related improvements and subsequent upgrades and improvements thereto. This Capital Investment must be in addition to the Capital Investment at the Facility on or after December 1, 2011 promised by the Company pursuant to a Performance Agreement dated as of June 1, 2012 among the Locality, the Authority and the Company. "Maintain" means that the New Jobs created pursuant to the Grants will continue without interruption from the date of creation through the Performance Date. Positions for the New Jobs will be treated as Maintained during periods in which such positions result from temporary reductions in the Company's employment levels but recruitment for such positions is on-going, or in connection with strikes and other temporary work stoppages "New Job" means new permanent full-time employment of an indefinite duration at the Facility for which the standard fringe benefits (including medical insurance) are provided by the Company for the employee and for which the Company pays an average annual wage of at least $45,000. Each New Job must require a minimum of either (i) 35 hours of an employee's time per week for the entire normal year of the Company's operations, which "normal year" must consist of at least 48 weeks, or (ii) 1,680 hours per year. Seasonal or temporary positions, positions created when a job function is shifted from an existing location in the Commonwealth, and positions with construction contractors, vendors, suppliers and similar multiplier or spin-off jobs shall not qualify as New Jobs. For purposes of this Agreement, the term "average annual wage" shall include all wages, salary, bonus, and other compensation and shall include regular pay, overtime pay, vacation pay, and holiday pay. The term "average annual wage" shall be determined on the basis of the aggregate number of New Jobs selected by the Company for purposes of measuring compliance with the various employment thresholds specified in this Agreement and shall be computed as an average of the wages for such jobs For example, in determining whether the Company has any repayment obligation under Section 5 below, the Company will be entitled to select 140 New Jobs for measuring compliance under that Section, and without regard to any additional New Jobs created by the Company. The total annual wage paid to those 140 positions, divided by 140, shall equal the "average annual wage" for those ()9 Sabra OBED GOF & COF Performance Agreement 030513 2 0623 90172 1 positions. The New Jobs must be in addition to 260 full-time jobs at the Facility paying an average annual wage of at least $39,700 plus another 90 full-time jobs at the Facility paying an average annual wage of at least $50,333. "Performance Date" means July 1, 2016. If the Locality, in consultation with the Authority and VEDP, deems that good faith and reasonable efforts have been made and are being made by the Company to achieve the Targets, the Locality may agree to extend the Performance Date by up to 15 months. If the Performance Date is extended, the Locality shall send written notice of the extension to the Authority, the Company and VEDP and the date to which the Performance Date has been extended shall be the "Performance Date" for the purposes of this Agreement. "Targets" means, as of the Performance Date, the Company's obligations to make or cause to be made Capital Investments at the Facility of at least $87,000,000 and to create and Maintain at least 140 New Jobs at the Facility. "Virginia Code" means the Code of Virginia of 1950, as amended. Section 2. Targets. As of the Performance Date, the Company will have expanded and improved and will be operating the Facility in the Locality, and will have made or caused to be made a Capital Investment of at least $86,000,000. As of the Performance Date, the Company will have created and will be maintaining at least 140 New Jobs at the Facility. After the Performance Date, the Company shall have no obligation under this Agreement to maintain any position for a New Job. The Locality and the Authority hereby strongly encourage the Company to ensure that at least thirty percent (30%) of the New Jobs are offered to "Residents" of the Commonwealth, as defined in Virginia Code Section 58.1-302. In pertinent part, that definition includes natural persons domiciled in Virginia or natural persons who, for an aggregate of more than 183 days of the year, maintained a place of abode within the Commonwealth, whether domiciled in the Commonwealth or not. The prevailing average annual wage in the Locality is $43,629. The Locality's unemployment rate of 6.1% and the poverty rate of 7.2%, for 2011, which is the last calendar year for which such data was available, are not higher than the statewide unemployment rate of 6.2% and poverty rate of 11.6% for 2011. The Targets represent the Company's only commitments to the Commonwealth and the Locality with respect to the Grants. 000117 .� Sabra OBED GOF & COF Performance Agreement 030513 3 0623 90172 1 Section 3. Disbursement of Grants. (a) GOF Grant By no later than June 30, 2013, the Locality will request the disbursement to it of the GOF Grant. If not so requested by the Locality by June 30, 2013, this Agreement will terminate. The Locality and the Company will be entitled to reapply for a GOF Grant thereafter, based upon the terms, conditions and availability of funds at that time. The GOF Grant in the amount of $350,000 will be paid to the Locality, upon its request. Within 30 days of its receipt of the GOF Grant proceeds, the Locality will disburse the GOF Grant proceeds to the Authority. Within 30 days of its receipt of the GOF Grant proceeds, the Authority will disburse the GOF Grant proceeds to the Company as an inducement to the Company to achieve the Targets at the Facility. The Company will use the GOF Grant proceeds to pay the cost of the construction or build -out of the enhanced Facility, as permitted by Section 2.2-115(D) of the Virginia Code Notwithstanding anything in this Agreement to the contrary, neither the Locality nor the Authority will have any obligations to disburse GOF Grant or COF Grant proceeds under this Agreement until and unless this Agreement is approved by the Locality's Board of Supervisors and they have received such funds from VEDP or the Locality, respectively. (b) COF Grant Within 30 days of its receipt of the COF Grant proceeds, the Authority will disburse the COF Grant proceeds to the Company as an inducement to the Company to achieve the Targets at the Facility. The Company may use the COF Grant proceeds for any lawful purpose related to the expansion or operation of the Facility Notwithstanding anything in this Agreement to the contrary, the Authority will have no obligation to disburse COF Grant proceeds under this Agreement until and unless it has received such funds from the Locality. Section 4. Break -Even Point; State and Local Incentives. VEDP has estimated that the Commonwealth will reach its "break-even point" by the Performance Date. The break-even point compares new revenues realized as a result of the Capital Investment and New Jobs at the Facility with the Commonwealth's expenditures on incentives, including but not limited to the GOF Grant With regard to the Facility, the Commonwealth expects to provide incentives in the following amounts Category of Incentive: Total Amount GOF Grant $350,000 Virginia Jobs Investment Program ("VJIP") (Estimated) 112,000 Virginia Investment Partnership Grant ("VIP") 500,000 Enterprise Zone Job Creation Grant (Estimated) 40,000 The Locality expects to provide the following incentives, as matching grants or otherwise, for the Facility - 00014.4 Sabra OBED GOF & COF Performance Agreement 030513 0623 90172 1 Category of Incentive- Total Amount COF Grant $385,000 Enterprise Zone 5 Year M&T Tax Grant (Estimated) 687,500 Waiver of Fees (Estimated) 252,000 The proceeds of the GOF Grant and the COF Grant shall be used for the purposes described in Section 3. The VJIP grant proceeds shall be used by the Company to pay or reimburse itself for recruitment and training costs. The proceeds of the VIP and Enterprise Zone grants may be used by the Company for any lawful purpose. The machinery and tools tax grant and fee waivers all reflect cost savings to the Company. Nothing in this Agreement, including the foregoing, shall require the Company to segregate funds from any of the incentives provided and/or trace the use of particular funds to particular purposes. Section 5. Repayment Obligation. (a) If Statutory Minimum Requirements are Not Met Section 2.2-115 of the Virginia Code requires that the Company make or cause to be made a Capital Investment of at least $5,000,000 in the Facility and create and Maintain at least 50 New Jobs at the Facility paying an average annual wage of at least $43,629 in order to be eligible for the GOF Grant. Failure by the Company to meet either of these statutory minimum eligibility requirements by the Performance Date shall constitute a breach of this Agreement and the entire GOF Grant and COF Grant shall be repaid by the Company to the Authority. (b) GOF Grant If Statutory Minimum Requirements are Met The provisions of this subsection (b) shall be applicable only if the Company has met the statutory minimum eligibility requirements for the GOF Grant, as set forth in subsection (a). For purposes of repayment, the GOF Grant is to be allocated as $175,000 (50%) for the Company's Capital Investment Target and $175,000 (50%) for its New Jobs Target If the Company has met at least 90% of both of the Targets at the Performance Date, then and thereafter the Company is no longer obligated to repay any portion the GOF Grant. If the Company has not met at least 90% of either or both of its Targets at the Performance Date, the Company shall repay to the Authority that part of the GOF Grant that is proportional to the Target or Targets for which there is a shortfall. For example, if at the Performance Date, the Capital Investment is only $52,200,000 (representing 60% achievement of the Capital Investment Target) and only 112 New Jobs have been created and Maintained (representing 80% achievement of the New Jobs Target), the Company shall repay to the Authority 40% of the moneys allocated to the Capital Investment Target ($70,000) and 20% of the moneys allocated to the New Jobs Target ($35,000). (c) COF Grant If Statutory Minimum Requirements are Met The provisions of this subsection (c) shall be applicable only if the Company has met the statutory minimum eligibility requirements for the GOF Grant, as set forth in subsection (a). For purposes of repayment, the COF Grant is to be allocated as $385,000 (100%) for the Company's Capital Investment Target. If the Company has met at least 90% of the Capital Investment Target at the Performance Date, then and thereafter the Company is no longer obligated to repay any portion the COF Grant. If the Company has not met at least 90% of the Capital Investment Target, the Company shall Sabra OBED GOF & COF Performance Agreement 030513 000,; 4 � 0623 90172 1 �Y. ab; repay to the Authority that part of the COF Grant that is proportional to the shortfall. For example, if at the Performance Date, the Capital Investment is only $47,850,000 (representing 55% achievement of the Capital Investment Target), the Company shall repay to the Authority 45% of the COF Grant ($173,250). (d) Determination of Inability to Comply If the Locality, the Authority or VEDP shall determine in good faith at any time prior to the Performance Date (a "Determination Date") that the Company is unable or unwilling to meet and Maintain its Targets by and through the Performance Date, and if the Locality, the Authority or VEDP shall have promptly notified the Company of such determination, the Company shall repay the entire GOF Grant and COF Grant to the Authority Such a determination will be based on such circumstances as a filing by or on behalf of the Company under Chapter 7 of the U.S. Bankruptcy Code, the liquidation of the Company, an abandonment of the Facility by the Company or other similar significant event that objectively demonstrates that the Company will be unable or is unwilling to satisfy the Targets. (e) Repayment Dates Such repayment shall be due from the Company to the Authority within ninety days of the Performance Date or the Determination Date, as applicable. Any moneys repaid by the Company to the Authority hereunder shall be repaid by the Authority to the Locality and any moneys repaid by the Company allocable to the GOF Grant shall be repaid by the Locality promptly to VEDP for redeposit into the Governor's Development Opportunity Fund. The Locality and the Authority shall use their reasonable efforts to recover such funds, including legal action for breach of this Agreement. Neither the Locality nor the Authority shall have any responsibility for the repayment of any sums hereunder unless said sums have been received by the Locality or the Authority, respectively, from the Company. In no event shall this Agreement require the Authority and the Locality to litigate against each other. Section 6. Company Reporting. The Company shall provide, at the Company's expense, detailed verification reasonably satisfactory to the Locality, the Authority and VEDP of the Company's progress on the Targets. Such progress reports will be provided annually, starting at April 1, 2014 and covering the period through the prior December 31, and at such other times as the Locality, the Authority or VEDP may reasonably require With each such progress report, the Company shall report to VEDP the amount paid by the Company in the prior calendar year in Virginia corporate or business income tax. VEDP has represented to the Company that it considers such information to be confidential proprietary information that is exempt from public disclosure under the Virginia Freedom of Information Act and that such information will be used by VEDP solely in calculating aggregate return on invested capital analyses for purposes of gauging the overall effectiveness of economic development incentives Sabra OBED GOF & COF Performance Agreement 030513 00().- 6 0623 90172 1 Section 7. Notices. Any notices required or permitted under this Agreement shall be given in writing, and shall be deemed to be received upon receipt, with return receipt or refusal after mailing of the same in the United States Mail by certified mail, postage fully pre -paid or by overnight courier (refusal shall mean return of certified mail or overnight courier package not accepted by the addressee) - if to the Company, to: Sabra Dipping Company, LLC 777 Westchester Ave, 3rd Floor White Plains, NY 10604 Attention CFO Sabra Dipping Company, LLC 15900 Sabra Way Colomal Heights, VA 23834 Attention: Chief of Operations if to the Locality, to: County of Chesterfield P.O. Box 40 Chesterfield, VA 23832 Attention: County Administrator if to the Authority, to: Economic Development Authority of the County of Chesterfield c/o Chesterfield County Department of Economic Development 9401 Courthouse Road Chesterfield, VA 23832 Attention- Chairman if to VEDP, to: Virginia Economic Development Partnership 901 East Byrd Street, 19d` Floor Post Office Box 798 (zip: 23218-0798) Richmond, Virginia 23219 Attention. President and CEO Sabra OBED GOF & COF Performance Agreement 030513 0623 90172 1 with a copy to: Hunton & Williams LLP Riverfront Plaza, East Tower 951 East Byrd Street Richmond, VA 23219 Attention: William L. S. Rowe, Esquire with a copy to: Chesterfield County Department of Economic Development 9401 Courthouse Road, Suite B Chesterfield, VA 23832 Attention: Garrett Hart with a copy to: Hunton & Williams LLP 951 East Byrd Street Richmond, VA 23219 Attention: John D. O'Neill, Jr., Esquire with a copy to: Virginia Economic Development Partnership 901 East Byrd Street, 19d' Floor Post Office Box 798 (zip. 23218-0798) Richmond, Virginia 23219 Attention: General Counsel 7 ��°.-�. Section 8. Dispute Resolution. In the event of any dispute, controversy or claim of any kind or nature arising under or in connection with this Agreement (including disputes as to the creation, validity, or interpretation of this Agreement) (a "Dispute"), then upon the written request of any parry, each of the parties will appoint a designated semor executive whose task it will be to meet for the purpose of endeavoring to resolve the Dispute. The designated executives will meet as often as the parties reasonably deem necessary in order to gather and furnish to the other all information with respect to the matter in issue which the parties believe to be appropriate and germane in connection with its resolution Such executives will discuss the Dispute and will negotiate in good faith in an effort to resolve the Dispute without the necessity of any formal proceeding relating thereto. The specific format for such discussions will be left to the discretion of the executives but may include the preparation of agreed upon statements of fact or written statements of position furnished to the other parties. No formal proceedings for the resolution of the Dispute may be commenced until the earlier to occur of (a) a good faith mutual conclusion by the executives that amicable resolution through continued negotiation of the matter in issue does not appear likely or (b) the 90`x' day after the initial request to negotiate the Dispute. If the resolution of the Dispute requires any party to take, or cause to be taken or to cease taking, some action, such parry shall be provided a reasonable period of time, not to exceed ninety (90) days, to take, to cause, or to cease taking, such action. Section 9. Miscellaneous. (a) Entire Agreement, Amendments: This Agreement constitutes the entire agreement among the parties hereto as to the GOF Grant and the COF Grant and may not be amended or modified, except in writing, signed by each of the parties hereto Other than this Agreement and the GOF application letter, which has been provided by the Company and accepted by the Locality, the Company shall not be required to enter into any additional agreements or submit any additional application letters in order to receive the GOF Grant or the COF Grant. (b) Assignment This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. The Company may not assign its rights and obligations under this Agreement without the prior written consent of the Locality, the Authority and VEDP. Notwithstanding the preceding sentence, the Company shall have the right, without the consent of any party hereto, to assign its rights and responsibilities under this Agreement to any entity controlled by it, the Frito-Lay, Inc. Group, PepsiCo., Inc. and/or the Strauss Group Ltd, provided that (i) the Company shall remain liable for the performance by any such assignee of its obligations under this Agreement, (ii) the Company shall provide written notice of such assignment to the Authority and VEDP, and (iii) such assignee shall assume all of the obligations of the Company under this Agreement. (c) Governing Law, Venue: This Agreement is made, and is intended to be performed, in the Commonwealth and shall be construed and enforced by the laws of the Commonwealth -without regards to its conflict of laws provisions Jurisdiction and venue for any Sabra OBED GOF & COF Performance Agreement 030513 g 0623 90172 1 0000" .5 litigation arising out of or involving this Agreement shall lie in the Circuit Court of the County of Chesterfield, and such litigation shall be brought only in such court (d) Counterparts: This Agreement may be executed in one or more counterparts, each of which shall be an original, and all of which together shall be one and the same instrument. (e) Severability: If any provision of this Agreement is determined to be unenforceable, invalid or illegal, then the enforceability, validity and legality of the remaining provisions will not in any way be affected or impaired, and such provision will be deemed to be restated to reflect the original intentions of the parties as nearly as possible in accordance with applicable law. (f) Attorney Fees Attorney's fees shall be paid by the party incurring such fees. (g) IRC Section 118 The Company intends that the GOF Grant and the COF Grant will qualify under Section 118 of the Internal Revenue Code of 1986, as amended, and the applicable Treasury Regulations under that Section, and were granted as an inducement for the Company to expand and improve the Facility within the Commonwealth and the Locality and were not in exchange for any goods or services. The Locality and the Authority have offered the local incentives described in this Agreement to induce the Company to expand and improve its manufacturing operations and establish its research and development operations in the Locality, and in the Commonwealth (h) Confidentiality Each parry agrees to keep confidential the matters contained in this Agreement, except as may be required by applicable law, including the Virginia Freedom of Information Act, Virginia Code § 2.2-3700 et seq., as the same may be amended from time to time, until a public announcement of the Company's decision to expand and improve its manufacturing operations in the Locality and the Commonwealth is made by agreement of the parties at the agreed time, manner, and place. (i) Representatives Not Individually Liable No member, trustee, officer, official, representative, employee, director, or partner or their respective successors or assigns of any party hereto shall be personally liable in the event of any default or breach of any obligation under the terms of this Agreement. 0) Non -Waiver No party hereto shall be deemed to have waived the exercise of any right hereunder unless such waiver is made expressly and in writing, and no such waiver of any such right in any one instance shall be deemed a waiver as to any other instance of any other right. (k) Headings The headings in this Agreement are for purposes of convenience only and shall not modify or enlarge the interpretation of the text of this Agreement. The words "herein," "hereof," and "hereunder" and other words of similar import shall refer to this Agreement as a whole and not to a particular Article, Section, Subsection, or Paragraph. Sabra OBED GOF & COF Performance Agreement 030513 9 0623 90172 1 Whenever the context hereof shall so require, the singular shall include the plural, the male gender shall include the female gender and the neuter, and vice versa (1) No Partnership This Agreement does not and shall not be construed to create a partnership, joint venture, or any other relationship between or among the parties hereto except the relationship specifically established hereby. (m) Days If any action is required to be performed, or if any notice, consent or other communication is given, on a day that is a Saturday or Sunday or a legal holiday in the jurisdiction in which the action is required to be performed or in which is located the intended recipient of such notice, consent or other communication, such performance shall be deemed to be required, and such notice, consent or other communication shall be deemed to be given, on the first business day following such Saturday, Sunday or legal holiday. Unless otherwise specified herein, all references herein to a "day" or "days" shall refer to calendar days and not business days. [THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] Sabra OBED GOF & COF Performance Agreement 030513 10 0623 90172 1 600117 0®117 IN WITNESS WHEREOF, the parties hereto have executed this Performance Agreement as of the date first written above. COUNTY OF CHESTERFIELD, VIRGINIA By Name: Title: Date. ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD By Name: Title. Date: SABRA DIPPING COMPANY, LLC By Name: Title: Date - Sabra OBED GOF & COF Performance Agreement 030513 11 0623 90172 1 0 0 0:114-L 8 �G CHESTERFIELD COUNTY " BOARD OF SUPERVISORS Page 1 of 1 S ' 1749 2 AGENDA R Meeting Date: May 22, 2013 Item Number: 8.8.19. Subiect: Approval of Performance Agreement Between the Economic Development Authority and NCI Group, Incorporated County Administrator's Comments: County Administrator: The Board is requested to approve a Performance Agreement between the Economic Development Authority and NCI Group, Inc., and appropriate and transfer $68,400 to the Economic Development Authority Summary of Information: NCI Group, Inc., a manufacturer of metal roofing and wall systems for commercial and industrial users, plans to expand its Walthall facility. Chesterfield County successfully competed with North Carolina for this expansion project. When complete, the expansion will result in capital improvement in land, buildings, machinery, and/or equipment of approximately $16.1 million and the creation of at least twenty-five (25) new full-time jobs in the County. In order to encourage the company to expand its current production facilities in the County, Economic Development staff negotiated a performance agreement which will award a grant to NCI Group, Inc. through the Economic Development Authority ("EDA") in the amount of $68,400, conditioned upon NCI's investment in the facility and creation of fobs as described. Staff recommends that the Board approve the performance agreement and appropriate and transfer $68,400 to the EDA for the inducement grant to NCI Group, Inc. pursuant to the terms of the agreement. Sufficient funding for this grant award is available within an existing reserve account set aside for economic development incentives. Preparer Will Davis Title Director of Economic Development Preparer Allan Carmody Title Director of Budget and Management 0623 90181 1(90182 1) Attachments: E Yes FINo POO() PERFORMANCE AGREEMENT This Agreement (the "Agreement") made this day of , 2013, by and between the Economic Development Authority of the County of Chesterfield, a political subdivision of the Commonwealth of Virginia (the "EDA"), and NCI Group, Inc., a corporation located at ("NCP'), recites and provides as follows: Recitals WHEREAS, NCI plans to invest approximately $16.1 million in Chesterfield County to expand a facility located at 1703 Ruffin Mill Road ("Facility") which shall include $2.1 million in building improvements and $14 million in new machinery and equipment; and WHEREAS, NCI expects to employ approximately 25 persons at the Facility; and WHEREAS, the County has determined that expanding the Facility in Chesterfield County will provide significant economic benefits to Chesterfield County in terms of capital investment and employment; and WHEREAS, in order to assist and promote the development of the Facility in the County, the County and the EDA have agreed to make an economic development grant to NCI, through the EDA, subject to the terms of this Agreement; and WHEREAS, it is the desire of the parties to enter into this Agreement in order to set forth the understanding of the parties in connection with the Grant and the conditions thereof. NOW, THEREFORE, in consideration of the terms and provisions set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the parties, it is agreed as follows. 00.:;0 0623 90182 1 1 1. Grant Terms. In consideration of and conditioned upon performance provided herein, the EDA agrees to grant to NCI a sum in the amount of $68,400, subject to appropriation by the County's Board of Supervisors ("Grant"). Such Grant shall be made within days of full execution of this Agreement and receipt of the funds by the EDA from the County. 2. Performance Obligations. In consideration of the Grant, NCI shall satisfy all of the following conditions ("Performance Obligations") by December 31, 2016 (the "Performance Date"): (a) Capital Investment. NCI shall invest at least $2.1 million in building improvements at the Facility and $14 million in equipment; and (b) Job Creation. NCI shall create at the Facility at least 25 new full time permanent jobs of indefinite duration for which the standard fringe benefits are provided by the company. 3. Counts Right to Inspect. NCI shall provide the EDA and/or County upon request detailed verification satisfactory to the EDA and/or County of NCI's compliance with the Performance Obligations. 4. Repayment Obligation. Failure by NCI to meet either Performance Obligation shall constitute a breach of this Agreement and the entire amount of the Grant shall be refunded to the EDA upon demand If the EDA determines that good faith and reasonable efforts have been made and continue to be made by NCI to achieve its Performance Obligations, the EDA may agree to extend the Performance Date. 5. General Provisions. (a) Notices. All notices and other communications required or permitted hereunder shall be in writing and directed as follows: 0623 90182 1 2 0©®: 1-1 If to the EDA, then to - Chairman Economic Development Authority c/o Chesterfield County Department of Economic Development 9401 Courthouse Road Chesterfield, Virginia 23832 and Director of Economic Development County of Chesterfield 9401 Courthouse Road Chesterfield, VA 23832 With a copy to: County Attorney P. O. Box 40 Chesterfield, Virginia 23832-0040 If to NCI Group, Inc then to: NCI Group, Inc Attn: Louis A. Walton, Vice President Tax 10943 N Sam Houston Parkway W Houston, TX 77064 With a copy to: NCI Group, Inc. Attn: Todd R. Moore, General Counsel 10943 N Sam Houston Parkway W Houston, TX 77064 All such notices and communications shall be (i) delivered by certified or registered mail, return receipt requested, and postage prepaid or (ii) delivered by deposit with a reputable overnight delivery service. (b) Amendments. Neither this Agreement nor any term, covenant, or condition hereof may be modified or amended except by an agreement in writing, executed, and delivered by the parties hereto. (c) Assignment This Agreement may not be assigned by NCI without the prior written consent of the EDA. 0623 90182 1 3 000122 (d) Conditions Precedent. The obligations of NCI and the EDA under this Agreement are expressly conditioned upon approval of this Agreement by the County's Board of Supervisors and the appropriation by it of the necessary funds. (e) Joint Obligations The provisions of this Agreement requiring two or more parties to take action together require the named parties, acting in good faith, to take all actions reasonably possible and within their power to accomplish the result indicated. (f) Counterparts This Agreement may be executed in counterparts, and if executed in counterparts, each such counterpart shall constitute one and the same instrument. (g) Non -Waiver. No party hereto shall be deemed to have waived the exercise of any right hereunder unless such waiver is made expressly and in writing, and no such waiver of any such right in any one instance shall be deemed a waiver as to any other instance of any other right (h) Completeness; Modification. This Agreement constitutes the entire agreement between the parties with respect to the transactions contemplated hereby and supersedes all prior discussions, understandings, agreements, and negotiations between the parties. This Agreement may be modified only by a written instrument duly executed by the parties. All rights and obligations of the parties shall survive the Closing and not be merged in the conveyance of the Property. (1) Severability. If any term, covenant or condition of this Agreement, or the application thereof to any person or circumstance, shall to any extent be invalid or unenforceable, the remainder of this Agreement shall not be affected thereby 000123 0623 90182 1 4 (j) No Partnership. This Agreement does not and shall not be construed to create a partnership, joint venture, or any other relationship between the parties hereto except the relationship specifically established hereby. (k) Days If any action is required to be performed, or if any notice, consent or other communication is given, on a day that is a Saturday or Sunday or a legal holiday in the jurisdiction in which the action is required to be performed or in which is located the intended recipient of such notice, consent or other communication, such performance shall be deemed to be required, and such notice, consent or other communication shall be deemed to be given, on the first business day following such Saturday, Sunday or legal holiday. Unless otherwise specified herein, all references herein to a "day" or "days" shall refer to calendar days and not business days. (1) Applicable Law. This Agreement shall be subject to and interpreted in accordance with the laws of the Commonwealth of Virginia Any action brought to enforce this Agreement shall be brought in the Circuit Court for the County of Chesterfield, Virginia WITNESS the following signatures and seals NCI Group, Inc. LIN Name. Louis A. Walton Title: Vice President Tax Date: ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia LI -A Name: Terri Cofer Beirne Title- Chairman Date: 0623 90182 1 5 CHESTERFIELD COUNTY s BOARD OF SUPERVISORS Page 1 of 2 S 1709 AGENDA R Meeting Date: May 22, 2013 Item Number: 8.6.20. Subiect: Consideration of Request of Quantum Associates LLC for Modification of the Airport Industrial Park Restrictive Covenants Relating to the Twenty -Five (25) Foot North Side Yard Setback Requirements at 8021 Reycan Road County Administrator's Comments: County Administrator: The Board is requested to approve a request by Quantum Associates LLC to modify the Airport Industrial Park Restrictive Covenants relating to the twenty-five (25) foot north side yard setback at 8021 Reycan Road. Summary of Information: Quantum Associates LLC is the owner of property located at 8021 Reycan Road in the Airport Industrial Park (see attached map). Quantum Silicones (the tenant) has purchased a large piece of equipment that will need additional cooling and air equipment installed to operate. This equipment must be housed outside of the main structure; therefore, Quantum Associates is requesting that the Board approve a waiver of the Airport Industrial Park Restrictive Covenants. The Board has the right under the restrictive covenants to waive, modify, alter or amend any of the covenants, conditions, and restrictions so long as such action does not reduce the overall quality of the property affected. The request has been reviewed by the County's Planning Staff and Department of Economic Development. Staff recommends approval of the request. The installation of the new equipment is in direct relation to Quantum Silicones recent growth in the County. The property line is heavily wooded and will be screened so as not be a detriment to any adjoining properties. Preparer Will Davis Title Director of Economic Development Attachments: ■ Yes FINo 4 0 0 o s CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The proposed expansion will be architecturally compatible with the existing building and designed to be integrated into the main building as required by County Ordinance and Airport Industrial Park Covenants. In addition, the proposed expansion will meet the minimum ten foot side yard setback required under the Zoning Ordinance. 00() I.:"C' E; CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 y AGENDA R � Meeting Date: May 22, 2013 Item Number: 8.13.21. Subiect: Consent to Conveyance of Property by Capital Region Airport Commission for Roadway Improvements County Administrator's Comments: County Administrator: The Board is requested to consent to the conveyance of property by the Capital Region Airport Commission for roadway improvements. Summary of Information: On March 26, 2013, the Capital Region Airport Commission ("Commission") adopted a resolution providing for the conveyance in fee simple without charge to the County of Henrico of ± 1.318 acres of land along Charles City Road for roadway improvements to be built by the County of Henrico at the intersection of Interstate 895, Airport Drive, and Charles City Road. The Commission's conveyance is subject to the approval of the jurisdictional members pursuant to the Deed and Agreement establishing the Commission by and between the County of Henrico, the City of Richmond, the County of Hanover, and the County of Chesterfield. The Commission has requested that all members approve the conveyance. Staff recommends approval. Preparer. Jeffrey L Mincks Attachments: 0 Yes Title County Attorney 0623 90176 1 o0c, 0 0 z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 8.B.22. Subject: Award of Architectural and Engineering Contract to Commonwealth Architects for Architectural and Engineering Services for Historical Properties County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a requirements contract with Commonwealth Architects for architectural and engineering services associated with historical properties. Summary of Information: Following a request for proposals and interviews with three of the ten submitting firms, Commonwealth Architects was chosen to provide architectural and engineering services for historical properties. These services will include a review of existing documentation, investigations of existing conditions, meetings with the Chesterfield Historical Society of Virginia, the Preservation Committee and staff as appropriate to update the long-term plan recommendations, priorities and cost projections for the preservation needs of our historical structures. The adopted Capital Improvement Program provides for the maintenance and repair needs for historical properties, the drawings and specifications for which will be provided by the selected firm. The actual value of this contract will depend on how much funding is available for historic properties over the next five years. This contract is for one year with four possible one-year renewals. Preparer. Robert C Key Title Director, General Services Attachments: 1:1 Yes 0 No # o 0 o ., ; CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 22, 2013 Item Number: 8.8.23. Subiect: Approval for Submission of the 2013 COPS Hiring Grant Application County Administrator's Comments: County Administrator: W Approve the submission of the 2013 COPS Hiring Grant application for the purpose of requesting funds to hire 10 new police officers. Summary of Information: The Chesterfield County Police Department is seeking 10 new police officer positions through the 2013 COPS Hiring Grant. This application is requesting $1,336,005 in federal funds to fund the salary and benefits of these ten (10) positions for three (3) years. That amount covers 75o of salaries and benefits for ten officers for three years. If awarded and accepted, the department will be responsible to provide a cash match of $445,335 to cover the remaining 250 of salaries and benefits over the three year period. All additional operating and capital costs for the ten officers must be covered by the County. The 2013 COPS Hiring Grant also requires the County to retain the officers for one year beyond the three year grant funding. The total cost for salaries, benefits and operating costs for ten officers in year four would have to be covered through the county's operating budget. If the grant is awarded and the county decides to accept it, staff will return to the Board, with a recommendation for the local match, requesting the appropriation of funds and creation of positions. Preparer: Colonel Thierry G. Dupuis Preparer: Allan Carmody Attachments: 7 Yes Title: Chief of Police Title: Director of Budget and Management ■ No # CHESTERFIELD COUNTY �- BOARD OF SUPERVISORS Page 1 of 2 _,As AGENDA Meeting Date: May 22, 2013 Item Number: B.C. Subject: Annual Review of Cash Proffer Update for FY2014 County Administrator's Comments: County Administrator: Board The Board is requested to consider policy revisions and a maximum cash proffer amount per dwelling unit for FY2014. Summary of Information: Staff annually calculates the per residential dwelling unit impact of development on select capital facilities and evaluates the Board's Cash Proffer Policy for possible amendments. Calculations are reviewed with the Board, and the Board has the opportunity to establish a maximum per dwelling unit cash proffer amount for the coming fiscal year. Since inception of the legislated authority to accept cash proffers, the Board has from time to time amended its policy and revised its maximum per dwelling unit cash proffer amount that can be accepted from applicants seeking to rezone property. The calculated cost for FY2014 is $19,743 per dwelling unit, which is 16.9 percent lower than last year's calculated cost of $23,747. The change in the calculated impact is predominantly a result of a reduction in the road component of the calculation. The Board has the option to establish a maximum cash proffer amount up to the calculated cost of $19,743. Preparer. Allan M Carmody Title Director of Budget and Management Attachments: 1:1 Yes 0 No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: continued State law allows the dollar amount of previously accepted cash proffers to be adjusted annually based on changes in the Marshall & Swift Building Cost Index, which has increased 2.7 percent since last year. The Cash Proffer Policy automatically adjusts the cash proffer amount on previously approved cases by the amount of change in the Marshall & Swift Building Cost Index, reflective of changes in building construction costs, on an annual basis. Staff recommends the Board take actions that fall into two main categories: 1) setting the maximum cash proffer for FY2014 and 2) implementing more flexibility in evaluating cases and staff recommendations where warranted under certain conditions. Regarding setting maximum cash proffer amounts, the Board can set a maximum cash proffer up to the calculated amount; however, staff would recommend the maximum cash proffer be no higher than the $18,966 currently in place. Furthermore, and after more staff analysis, the Board could consider amending the application of the Marshall & Swift inflation index to previously approved cases such that in no instance would the cash proffer in a previously approved case escalate above the Board established maximum in a given year. Additional staff analysis of this proposal is necessary due to the variation in existing proffered conditions dealing with inflation. Staff is prepared to further evaluate this recommendation to determine the necessary implementation steps if the Board feels it is worth considering. With respect to expanded flexibility being incorporated into staff recommendations, staff recommends the Board consider four circumstances under which it would be appropriate for the Board to consider accepting a cash proffer amount that is lower than the Board -established maximum. Those circumstances are as follows: 1) where applicants proffer improvements in lieu of cash for improvements, particularly for off-site road improvements; 2) where applicants proffer quality standards that exceed county ordinances and routine design standards; 3) where applicants proffer to limit the number of bedrooms in apartments, townhouses, and condominiums; and 4) where projects are in or positively improve designated revitalization areas of the county in combination with there being sufficient public facilities in the service areas of the proposed development. Each of these four circumstances could be accomplished within the language of the Board's existing policy. 000-1.32 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: May 22, 2013 Item Number: 9.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: Location: Developer: Contractor: 04-0433 Meadowbrook Farms, Section L 5540 Cogbill Road Monarch Land Holdings, LLC R.M.C. Contractors, Inc. Contract Amount: Water Improvements - $74,775.00 Wastewater Improvements - $55,857.00 District: Dale Preparer. William O Wright Title Assistant Director of Utilities Attachments: 1:1 Yes 0 No 60-9a 33 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA 1 u Summary of Information: (Continued) 2. Contract Number: 07-0261 Project Name: Magnolia Green, Section E-1 Location: 17308 Hull Street Road Developer: 6801 Woolridge Road - Moseley LP Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - Wastewater Improvements - District: Matoaca 3. Contract Number: 12-0138 Project Name: Magnolia Green, Section E-2 Location: 17308 Hull Street Road Developer: 6801 Woolridge Road - Moseley LP Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - Wastewater Improvements - District: Matoaca 4. Contract Number: 12-0157 Project Name: Hallsley, Section 4 Location: 15350 Hunting Hill Road Developer: East West - Hallsley, LLC Contractor: Piedmont Construction Company, Inc. Contract Amount: Water Improvements - Wastewater Improvements - District: Midlothian $46,931.20 $37,712.00 $171,879.30 $228,238.07 $153,225.00 $326,500.00 00'01,3x. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (Continued) 5. Contract Number: 13-0004 Project Name: Brookcreek Apartments Location: 700 Colton Creek Road Developer: Brookcreek Crossing LP Contractor: BTS Construction Company Contract Amount: Water Improvements - $68,060.00 Wastewater Improvements - $33,020.00 District: Midlothian 00$13 13 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 9.8. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer• James J L. Stegmaier Title County Administrator No #�� Attachments: ■ Yes ❑ ° P CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances May 22, 2013 % of General Fund Fiscal Year Budgeted Expenditures* 2009 $53,495,000 7.7% 2010 $53,495,000 81% 2011 $53,495,000 8.3% 2012 $53,495,000 82% 2013 $53,495,000 8.0% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent 000.1-37 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS May 22, 2013 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2012 BEGINNING JULY 1, 2011 4/13/2011 FY2012 Budget Addition 13,552,500 17,580 585 4/13/2011 FY2012 Capital Projects (13,352,500) 9 4,228,085 8/24/2011 Construction of fust phase of Mary B Stratton Park (391,735) 3,836,350 11/9/2011 Chesterwood-Cogbill Rd Drainage Improvements (change order (32,066) 3,804,284 1/11/2012 Chesterwood-Cogbill Rd Drainage Improvements (change order (20,204) 3,784,080 4/25/2012 Point of Rocks Property Maintenance (85,000) 3,699,080 6/27/2012 Mary B Stratton Park Sports Fields additional work (210,000) 3,489,080 FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 000�a.�8 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS May 22, 2013 County Wide 00:�q.,39 Maximum Balance Carry Over Pending from FY2013 Funds Used Items on Board District Prior Years Appropriation Year to Date 5/22 Agenda Approval Bermuda $23,429 $33,500 $26,285 $ - $30,644 Clover Hill 37,500 33,500 4,300 5,000 61,700 Dale 37,391 33,500 20,884 750 49,257 Matoaca 37,500 33,500 17,330 - 53,670 Midlothian 37,500 33,500 4,300 800 65,900 County Wide 00:�q.,39 € 00"'d® Prepared by Accounting Department April 29, 2013 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Outstanding Date Original Date Balance Began Description Amount Ends 4/30/2013 04/99 Public Facility Lease — Juvenile Courts Project $16,100,000 01/20 $5,785,000 (Refinanced 10/10) 03/03 Certificates of Participation* — Building Construction, Expansion and Renovation 6,100,000 11/23 950,000 03/04 Certificates of Participation* — Building Construction, Expansion and Renovation, Acquisition/Installation of Systems 21,970,000 11/15 2,630,000 10/04 Cloverleaf Mall Redevelopment Project 16,596,199 10/13 16,596,199 12/04 Energy Improvements at County Facilities 1,519,567 12/17 780,089 05/05 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping, Acquisition/Installation of Systems 14,495,000 11/24 4,010,000 05/06 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping, Acquisition/Installation of Systems 11,960,000 11/24 5,905,000 08/07 Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 16,380,000 06/12 Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping, Acquisition/Installation of Systems, Equipment Acquisition 19,755,000 11/24 19,635,000 *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED 130.715.766 72.671.288 PENDING EXECUTION Approved Description Amount None € 00"'d® CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 14.A. Subject: Resolution Recognizing May 18-24, 2013, as "Safe Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Boating Week" in Ms. Jaeckle requests that the attached resolution be adopted. Summary of Information: This resolution recognizes "Safe Boating Week" in Chesterfield County, urging those who boat to practice safe boating habits. Members of the United States Coast Guard Auxiliary, Flotilla 31, will be in attendance to receive the resolution. Preparer: Janice Blakley Attachments: E Yes 11 No Title. Clerk to the Board # ()()f) 41 RECOGNIZING MAY 18-24, 2013, AS "SAFE BOATING WEEK" IN CHESTERFIELD COUNTY WHEREAS, many Chesterfield residents choose recreational boating as a way to relax with their families and friends; and WHEREAS, opportunities for on -the -water activities grow each year; and WHEREAS, with this growth comes additional risk and responsibility; and WHEREAS, a substantial proportion of the boats currently registered in the Commonwealth of Virginia are owned by residents of the County of Chesterfield; and WHEREAS, use of kayaks and other self-propelled watercraft not required to be registered is increasing rapidly; and WHEREAS, additional boaters from outside the County visit our waters each boating season; and WHEREAS, it is important that both novice and experienced boaters practice safe boating habits, maintain essential safety equipment, and wear a life jacket; and WHEREAS, the law requires that a wearable life jacket be carried for each person on board all boats; and WHEREAS, the life jackets of today are more comfortable, attractive, and wearable than the styles of past; and WHEREAS, the theme for the North American Safe Boating Campaign, "Wear It!", acknowledges that many lives are saved by the use of life jackets; and WHEREAS, boating safety education classes and complimentary vessel safety checks are readily available throughout the year from the United States Coast Guard Auxiliary. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of May 2013, publicly recognizes May 18-24, 2013, as "Safe Boating Week" in Chesterfield County and urges all Chesterfield boaters to take a boating safety course, wear their life jackets, have their boats checked for other safety equipment, and practice safe boating. 000I 4 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 22, 2013 Item Number: 14.6. Subiect: Resolution Recognizing the Reverend Dr. Linwood Carroll, Sr. Upon His Retirement as Senior Pastor of Amazing Grace World Fellowship Church County Administrator's Comments: County Administrator: Mr. Holland requests that the Board of resolution recognizing the Reverend Dr. occasion of his retirement as senior Fellowship Church. Summary of Information: Supervisors adopt Linwood Carroll, pastor of Amazing the attached Sr. on the Grace World The Reverend Dr. Linwood Carroll Sr. retired as senior pastor of Amazing Grace World Fellowship Church on April 1, 2013, after a distinguished life of service as a clergyman. He also has served his community in a variety of other ways, including as a Boy Scout troop leader, civic association president and more. This resolution recognizes his many achievements and contributions to Chesterfield County, Virginia and the greater Richmond Metro area. Preparer• Don Kappel Attachments: ■ Yes 1-1 No Title Director, Public Affairs # 000:1.43 RECOGNIZING THE REVEREND DR. LINWOOD CARROLL, SR. UPON HIS RETIREMENT AS SENIOR PASTOR OF AMAZING GRACE WORLD FELLOWSHIP CHURCH WHEREAS, Chesterfield County, Virginia, is proud to be the home of many houses of worship; and WHEREAS, Chesterfield County recognizes the special and significant contributions to our society made on a daily basis by members of the clergy; and WHEREAS, the Reverend Dr. Linwood Carroll, Sr. received his early education in Chesterfield County Public Schools, graduating from George Washington Carver High School in 1958; and WHEREAS, he attended John Tyler Community College and Virginia State College (now Virginia State University); and WHEREAS, he earned his Bachelor of Arts degree in Religion, a Bachelor of Theology degree and his Master of Divinity Degree from Richmond Virginia Seminary; and WHEREAS; on August 5, 2005, he received his Honorary Doctor of Divinity Degree from B.W. Robertson Ministries and Seminary; and WHEREAS, he earned his Doctor of Divinity degree from the Frederick L. Ray Biblical Institute in Ettrick, Virginia; and WHEREAS, he also earned his Doctor of Biblical Exegesis degree from the Frederick L. Ray Biblical Institute, completing his final writing requirement in August 2010; and WHEREAS, Reverend Dr. Carroll was licensed to preach the gospel in April 2000 by Reverend Dr. Stephen L. Hewlett; and WHEREAS, Reverend Dr. Carroll was ordained in Chesterfield County in August 2002 by Amazing Grace World Fellowship, where he served as founder and senior pastor; and WHEREAS, he has served as a member of the Chester Clergy Association, as a board member of the Lucy Corr Foundation and as a board member of the National Christian Education Convention of Richmond, Virginia; and WHEREAS, Reverend Dr. Carroll has authored several ministry workshop training booklets; and WHEREAS, he also has served his community as a Boy Scout leader for Troop 803, as president of the Kingsland Civic Group, as a member of the Baptist General Convention of Richmond, as chairman of the First Baptist Church, Centralia Brotherhood Minister and in numerous other capacities; and 00®. WHEREAS, in 2000, he founded Amazing Grace World Fellowship Church, where he served as senior pastor until his retirement on April 1, 2013; and WHEREAS, Reverend Dr. Carroll has dedicated his life to leading and serving others. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of May 2013, hereby recognizes the outstanding contributions of the Reverend Dr. Linwood Carroll Sr., expresses the gratitude of all Chesterfield County residents for his lifetime of service, and extends best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Reverend Dr. Carroll, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000 1� � CHESTERFIELD COUNTY r��Gy2 BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1749 RGIN Meeting Date: May 22, 2013 Item Number: 14.C. Subject: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Scott P. Holahan, Troop 1829, sponsored by Saint Matthias Episcopal Church, and Mr. Zachary Carter Holten, Troop 2815, sponsored by Chester United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparer• Janice Blakley Attachments: ■ Yes Title Clerk to the Board F-1 No ®® 0 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Scott P. Holahan, Troop 1829, sponsored by Saint Matthias Episcopal Church, and Mr. Zachary Carter Holten, Troop 2815, sponsored by Chester United Methodist Church, have accomplished those high standards of commitment and have reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Scott and Zac have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of May 2013, publicly recognizes Mr. Scott P. Holahan and Mr. Zachary Carter Holten, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. 0004.7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2013 Item Number: 14.D. Subject: Recognizing the 2013 Winners of the Miss Chesterfield Scholarship Pageant County Administrator's Comments: County Administrator: Board Action Requested: Mr. Holland requests that the Board adopt the attached resolution recognizing the 2013 Miss Chesterfield Scholarship Pageant winners. Summary of Information: The Miss Chesterfield Scholarship Organization, Inc., provides young women with opportunities to serve their communities, develop presentation skills, charm, grace and poise, and earn scholarships that can help them to achieve success in their chosen career fields. Preparer. Janice Blaklev Attachments: ■ yes F1 No Title Clerk to Board of Supervisors # 0001"As RECOGNIZING THE 2013 MISS CHESTERFIELD SCHOLARSHIP PAGEANT WINNERS WHEREAS, the Miss Chesterfield Scholarship Organization, Inc. is a non-profit organization that serves outstanding young women; and WHEREAS, the Miss Chesterfield Scholarship Organization conducts the Miss Chesterfield Scholarship Pageant, which is a preliminary pageant to the Miss Virginia Scholarship and Miss America pageants; and WHEREAS, the Miss America Organization is one of the nation's leading achievement programs and the world's largest provider of scholarship assistance for young women; and WHEREAS, the Miss Chesterfield Scholarship Organization provides young women with opportunities that can lead to scholarship assistance to help prepare them for successful careers; and WHEREAS, in 2012, the Miss America Organization and its state and local organizations provided more than $45 million in cash and scholarship assistance; and WHEREAS, the Miss America Organization also has partnered with Children's Miracle Network to raise funds and awareness for children's hospitals throughout the United States; and WHEREAS, the Miss Chesterfield Scholarship Organization provides girls aged 4-9 an opportunity to participate in a non-competitive Princess program that includes group community service activities; and WHEREAS, Miss Chesterfield goes on to compete in the Miss Virginia Scholarship Pageant, which is a preliminary pageant to the Miss America pageant; and WHEREAS, the Miss Chesterfield Outstanding Teen advances to compete in the Miss Virginia's Outstanding Teen Pageant, which is a preliminary pageant to Miss America's Outstanding Teen Pageant; and WHEREAS, Miss Chesterfield's Outstanding Preteen also competes at the state level; and WHEREAS, in these activities, young women develop presentation skills, poise, charm and grace while having the opportunity to provide community service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of May 2013, publicly recognizes the important contributions of the Miss Chesterfield Scholarship Organization, Incorporated to the development of young women and to their future success, and congratulates the 2013 pageant winners: Miss Chesterfield, Kiara Williams; Miss Chesterfield's Outstanding Teen, Dominga Iris Murray; Miss Chesterfield's Outstanding Preteen, Adreanna DeMarino; and Miss Chesterfield's Princesses, Bailey Ryan Edwards, Lydia Taylor, Kendall Reese and Mireya Bolton. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the winners of this year's pageant and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA RCrti�, Meeting Date: May 22, 2013 Item Number: 14.E. Subject: Page 1 of 1 Resolution Recognizing the 2013 YMCA U8 Redbulls Soccer Team for Its Outstanding Representation of Chesterfield County County Administrator's Comments: County Administrator: Mr. Warren has requested that the Board of Supervisors commend and recognize the 2013 YMCA U8 Redbulls Soccer Team for its outstanding representation of Chesterfield County. Summary of Information: Under the guidance of coaches Wyatt Sheppard and Tony Masini, the 2013 YMCA U8 Redbulls Soccer Team had an undefeated season and was a model for excellence in team spirit and sportsmanship. Preparer. Janice Blakley Title Clerk to Board of Supervisors Attachments: E Yes F-1No # 000�.50. RECOGNIZING THE 2013 CHESTER YMCA U8 REDBULLS SOCCER TEAM FOR ITS OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, participation in youth athletics has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Mr. Wyatt Sheppard, coach of the YMCA Redbulls U8 Soccer Team, completed his second year of coaching and along with his assistant coach, Tony Masini, led their team on the road to an undefeated season; and WHEREAS, the children won all eight of their games and showed true team spirit and excellence in good sportsmanship; and WHEREAS, the team members include Autumn Crawford, Samiyyah Dorsey, Lauryn George, Chadman "Grey" Gourley, Madison Hamilton, Jordan Johnson, Austin Masini, Josiah Morris, Adrian Rios, Deaton Warren and Lakayla Galloway. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of May 2013, publicly recognizes the Chester YMCA Redbulls U8 Soccer Team for its outstanding representation of Chesterfield County, commends the team on its commitment to excellence and sportsmanship and expresses best wishes for continued success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the 2013 Chester YMCA U8 Redbulls Soccer Team and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000--. ° May 22, 2013 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Ralph Carter 2. Julie Ranson 3. Sandy Brasili 4. Freddy Boisseau 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 0 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 22, 2013 Item Number: 17.A. Subiect: PUBLIC HEARING: Ordinance to Vacate a Sixteen -Foot Sewer Easement, Portion of a Twenty -Foot Drainage and Sewer Easement and Ten -Foot Temporary Construction Easements Across Lot 22, Cottage Mill Subdivision County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate a 16' sewer easement, portion of a 20' drainage and sewer easement and 10' temporary construction easements across Lot 22, Cottage Mill Subdivision. Summary of Information: Hazel Black has submitted an application requesting the vacation of a 16' sewer easement, portion of a 20' drainage and sewer easement and 10' temporary construction easements across Lot 22, Cottage Mill Subdivision. Relocated easements have been dedicated. This request has been reviewed by county staff. Approval is recommended. District: Midlothian Preparer John W Harmon Title Real Property Manager Attachments: 0 Yes FINo # 000152 VICINITY SKETCH PUBLIC HEARING: Ordinance to Vacate a Sixteen Foot Sewer Easement, Portion of a Twenty Foot Drainage and Sewer Easement and Ten Foot Temporary Construction Easements Across Lot 22, Cottage Mill Subdivision A SEWER EASEMENT, DRAINAGE AND SEWER EASEMENT, AND TEMPORARY CONSTRUCTION EASEMENTS TO BE VACATED N Chesterfield County Department of Utddies Iv W -E s 4D I hcl - 500 *et 000.-. 3 ftelaww" Aftitah I ENO EL yoar Conununity Newspaper Since 1995 P.O. Boz 1616. Midlothian, Virginia 23113 • Phone: (804) 545-75M • Fax: (804) 744-3269 • Email: news(9chestemeldobserver.com • interne[: www.cnestemciaoDservercom ADVERTISING AFFIDAVIT Client Description Ad Size Cost (Der issue) Chesterfield County LN:Cottage-Mill 5-8, 15 1/20P +.93" $238.25 Right of Way That onMay 22, 2013, at 6:34 pm. or as soon thar may be heard, the Board of supervisors of Chesterfield County at its regular meeting place in the Public Meeting Roam of Chesterfield County, Virginia, will consider the following ordinance for adoption: AN ORDINANCE to vacate a 16' sewer easement, portion of a 20' drainage and sewer easement and 10' temporary construction easements across Lot 22. Cottage Mill subdivision, as shown on a dated June 27, 1984, recorded J�ulyInc.. 1984, in the Clerk's office, Circuit Court, Chesterfield County, Virginia. in Plat Book 46, at Page 76. oscd rdi� onnthe Rig,!, Way Office in Chesterfield County Vuginia and may be examined by all interested Parties between the hours of 8:30 am. and 5:00 pm„ Monday through Friday. The baring is held at a public facility to be accesatble to persons with ties. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Janice B. Blakeley, Clerk to the Board, at 748-1200. Persons reeding te services for the deaf must notify he Clerk to the Board no later than May 17, 2013. The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 5/08/2013 & 5/15/2013 Sworn to and subscribed before me this 2013. �1 r i Legal Affiant s -7A day of T, Grooms Jr., No Public My commission expires: February 29, 2016 Commission I.D. 7182093 o-qlm e �S .+ 'NOTARY' PUBLIC • "p' REG # 7182093 r ; MY COMMISSION ; c EXPIRES •; 2 2/2912016 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY y BOARD OF SUPERVISORS Page 1 of 2 S 1749 Z AGENDA Meeting Date: May 22, 2013 Item Number: 17.6. Subject: Public Hearing to Consider an Ordinance Dividing Midlothian Voting Precinct in Midlothian Magisterial District into Two Precincts County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the attached ordinance. Summary of Information: During the 2012 Presidential election, more than 4,000 votes were cast by registered voters in Midlothian Voting Precinct. Under state law, the County must therefore split Midlothian Voting Precinct in order to avoid continued overcrowding on Election Day. The Registrar is proposing to split Midlothian Precinct by creating a new precinct from the more populous, northern portion of the precinct, to be called Midlothian North Voting Precinct. See the attached map and ordinance text for further detail. The proposed voting place for the new Midlothian North Voting Precinct would be the Lifelong Learning Institute, a public school building (commonly referred to by the schools as Watkins Annex) with ample space, parking, and accessibility. Preparer• Jeffrey L Mincks Title: County Attorne Preparer Allan M Carmody Title Director, Budqet & Management Attachments: 0 Yes F-1No # 000 , 5S CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 S 1749 Z AGENDA If the Board approves this change, it must be submitted to the United States Department of Justice (DOJ) for pre -clearance before it can be implemented. DOJ has a period of sixty days in which to act on the pre -clearance submission. Staff anticipates that the change would be implemented before the general election this November. The initial set up cost for FY2014 for voting equipment, supplies, signage, personnel, etc. is estimated to be $25,000. On-going annual expenses for personnel and operating would be about $2,400 which will be included in the FY2015 budget. The Board established a reserve for election expenses that can be used for the initial set up costs. 0505 89935 1(89934 1) 000fL.16 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 7-3 RELATING TO CHANGE IN POLLING PLACE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 7-3 of the Code of the County of Chester field, 1997, as amended, is amended and re-enacted to read as follows Midlothian Voting Precinct (503) Beginning at the point where the center line of Winteffie1�«d (State RetAe 714) Route 288 intersects the boundary line between the County of Chesterfield and the County of Powhatan; thence southwestwardly along said boundary line to its intersection with the center line of Swift Creek; thence southeastwardly along said line to its intersection with the Southern Railway Right -of -Way; thence northeastward along said right-of-way to its intersection with County Line Road; thence southward along the center line of County Line Road to its intersection with Mt. Hermon Road; thence northeastwardly along the center line of Mt Hermon Road to its intersection with the Southern Railway Right -of -Way; thence northeastwardly along said right-of-way to its intersection with Old Hundred Road; thence southeastwardly along the center line of Old Hundred Road to its intersection with Otterdale Road; thence northwardly along the center line of Otterdale Road; to its intersection with the Virginia Power Company easement; thence southeastwardly along the center line of said easement to its intersection with Route 288; thence southwardly along the center line of Route 288 to its intersection with the Western boundary line of Census Block 510411009281043; thence northwardly along the center line of said boundary to its intersection with Western boundary of Census Block 510411009292006; thence north along the center line of said boundary to its intersection with Coalfield Road (State Route 754); thence northwardly along the center line of Coalfield Road (State Route 754) to its intersection with U.S. Route 60 (Midlothian Turnpike); thence westwardly along the center line of U.S. Route 60 (Midlothian Turnpike) to its intersection with the center line of Route 288; thence northwardly along said Zine the-fi^��Railroad r—i& of way, thenee-east`ard! along the eepAer line of said right of way to its inteFseetien iNqth WmAeffield Read (State Route 44)• then,. neFtl,,,,.,,-dly .,long the .. rater line of W;.Aerfiel.i D..a (State D.,,,to 744) to its intersection with the boundary line between the County of Chesterfield and the County of Powhatan, the point and place of beginning. The voting place for Midlothian Voting Precinct shall be Midlothian High School, 401 Charter Colony Parkway. 0505 89934 1 1 0005-57 Midlothian North Voting Precinct (518 Beginningat t the point where the center line of Winterfield Road (State Route 714) intersects the boundary line between the County of Chesterfield and the CountYof Powhatan; thence southwestwardly along said boundary line to its intersection with the center line of Route 288; thence southwardly along said line to its intersection with the center line of U. S. Route 60 (Midlothian Turnpike); thence eastward along said line to its intersection with the Southern Railroad right-of-way; thence eastwardly along the center line of said right-of-way to its intersection with Winterfield Road (State Route 714)• thence northwardly along the center line of Winterfield Road (State Route 714) to its intersection with the boundary line between the County of Chesterfield and the County of Powhatan, the point and place of beginning. The voting place for Midlothian North Voting Precinct shall be the Lifelong Learning Institute, 13801 Westfield Road. (2) That this ordinance shall become effective immediately upon adoption 0505 89934 1 2 0003-58 . .......... `771 v, tpy., .... .... . I ... fhl, Aell o. . . .. . o, . . . ..... 'll . . .......... . ...... . . . . . . . . . . . ... ...... . wr ... pp ry At ...... . .... . . . . ...... kj(A All 0 t/ovi' ol .... .... . I ... P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterfieldobserver.com • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:PollingPlaceChange 5-8, 15 1/lop Board of Supervisors The Observer, Inc. $300. TAKE NOTICE Publisher of Take notice that the Board of Supervisors of Chesterfield County, Virginia, at a regularly CHESTERFIELD OBSERVER scheduled meeting on May 22, 2013, at 6:30 in the County Public Meeting Room at re. Chesterfield Administration Buil Rt. 10 and Lori Road, Chesterfield, Virginia ' This is to certify that the attached legal notice was published by will hold a public hearing where persons affected may appear and present views to Chesterfield Observer in the county of Chesterfield state of Virginia on > > consider: the following date(s): 5/08/2013 & 5/15/2013 An ordinance dividing the Midlothian Voting Precinct in the Midlothian Magisterial District into two precincts by creatinganew recto Sworn to before this ' da ng Pre incl and part of Midlothian Voting Precinct and Midlothian and subscribed me _ y of creating a new polling place for the new, Midlothian North Voting Precinct at the Lifelong Learning Institute., 2013. A copy of the full teat of the proposed ordinance, and a map showing the changge described in the ordinance, is on 51e in the Office of the Clerk to the /J Board of Su?ervisors and the County [ Administrators Office, Room 504, 9901 Lori Road, Chesterfield, Virginia and may be examined by all interested Ms Le al Affiant J s T, Grooms Jr., N Public g between the hours of 8:30 am. and 5:00 p.m. Monday through Friday. If further information is desired, please contact the County Attorney's Office at(804)748-1491' My commission expires: February 29, 2016 The hearing is held at a public facilitywith Commission I.D. 7182093 designed to be accessible to persons disabilities. Any person with questions (SEAL) on the accessibility of the facility or need '111416100,00 for reasonable accommodations should .`°°° -� G R 00 contact Janice Blakley, Clerk to the Board, c' ......... O . at 748-1200. Persons needing interpreter •.• NOTARY •'•. S �' services for the deaf must notify the Clerk' to the Board no laier4ban Fridayy. May 17, PUBLIC •' ' 2013. REG # 7182093 n ; MY COMMISSION �:��r ••' EXPIRES 2/29/2016 THIS IS NOT A BILI, PLEASE PAY FROM INVOICE, THANK YOU, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel of 2 Meeting Date: May 22, 2013 Item Number: 17.C. Subiect: Public Hearing to Consider an Amendment to the FY2013-FY2018 Secondary Road Construction Six -Year Plan and Adoption of the FY2014 Secondary Road Construction Budget County Administrator's Comments: County Administrator: Hold a public hearing to consider: an amendment to the FY2013-FY2018 Secondary Road Construction Six -Year Plan and adoption of the FY2014 Secondary Road Construction Budget. Summary of Information: VDOT has requested the county to approve their proposed FY2014 Secondary Road Construction Budget. The budget identifies the specific secondary road improvement allocations for the fiscal year. Each year, VDOT asks the Board of Supervisors to approve the upcoming budget so that it will be in place at the beginning of the fiscal year. This action does not require any local county match. The FY2014 budget represents the implementation of the second year of the Secondary Road Construction Six -Year Plan adopted by the Board in May 2012. VDOT has indicated that $974,597 will be available for secondary road improvements in FY2014. This is a reduction of $143,855 to the previous forecast of $1,118,452. The FY2014 funding has been programmed to the Newbys Bridge Road (Cogbill Road to Celestial Lane) Project, as shown on Attachment A. Preparer. R J. McCracken Title Director of Transportation Attachments: ■ Yes F-1 No # 00of Go CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary: (continued) Staff recommends the existing Secondary Road Construction Six -Year Plan be amended to add one project: Second Branch Road Paving. Second Branch Road is an unpaved road serving approximately seven homes. Citizens frequently request that VDOT repair this road and VDOT recommends the road be paved to reduce maintenance costs. Funding is available for the Second Branch Road paving project from the existing balance from the completed Russwood Road paving project. According to VDOT, this balance must be used for paving dirt roads. Amendments to the Secondary Road Construction Six -Year Plan require a public hearing. The projects included in the proposed, amended FY13-FY18 Secondary Road Construction Six -Year Plan are shown on Attachment A. VDOT will draft a revised FY2015-FY2020 Secondary Road Construction Six -Year Plan for the Board's consideration next year. Recommendation: Staff recommends the Board adopt the resolution amending the FY2013-FY2018 Secondary Road Construction Six -Year Plan to add the Second Branch Road Paving Project and the resolution approving VDOT's proposed FY2014 Secondary Road Improvement Budget. District: Countywide 00016-1 WHEREAS, the Virginia Department of Transportation (VDOT) completed the paving of Russwood Road and a balance of secondary road, unpaved road funds remain; and WHEREAS, VDOT has requested the county utilize this available balance of funds to pave Second Branch Road to reduce maintenance costs; and WHEREAS, the Second Branch Road Paving Project is not currently on the Chesterfield County FY2013 through FY2018 Secondary Six Year Plan; and WHEREAS, the Board wishes to amend their FY2013 through FY2018 Secondary Six Year Plan to include the Second Branch Road Paving Project. NOW, THEREFORE, BE IT RESOLVED by the Board that the Chesterfield County FY2013 through FY2018 Secondary Six Year Plan be amended to include the Second Branch Road Paving Project. ��i a GS2 WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY2014 Secondary Road Improvement Budget to the county; and WHEREAS, the FY2014 budget represents the implementation of the second year of VDOT's Secondary Six Year Plan adopted by the Board in May 2012. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2014 Secondary Road Improvement Budget as presented by VDOT. 00016,3 Q J 0. 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Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterfieldobserver.com • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Secondary-Roads 5-8, 15 1/101?— 1.15" $265.08 Board of Supervisors TAIL NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on May 22, 2013, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chesterfield, Vtrguua, will jointly hold a public hearing with the Virginia Department of Trutsportation where persons affected may appear and present their views to consider: An amendment to the FY2013-FY2018 Secondary Road Construction Six - Year Plan and adoption of the FY2014 Secondary Road Construction Budget for Chesterfield County. Interested citizens may present comments regarding the road improvement plan and the budget. The plan and budget are available at the Chesterfield County Transportation Department located in the Chesterfield County Community Development building at 9800 Government Center Parkway, 3rd Floor, or call 748- 1037, between the hours of 8:30 a.m. to 5:00 p.m. VDOT ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no lata than Friday, May 17, 2013. The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 5/08/2013 & 5/15/2013 Sworn to and subscribed before me this ' 1 A day of VA , 2013. My commission expires: February 29, 2016 Commission I.D. 7182093 GROG''•, NOTAlS' 'RY' ��;' • PUBLIC • REG # 7182093 ..;� • MY COMMISSION: Q n EXPIRES 2 '? ��i� • 2/2912016 THIS IS NOT A BILL, PLEASE PAY FROM INVOICE, THANK YOjJ. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 22, 2013 Item Number: 17.D. Subject: Public Hearing to Consider Appropriation of Additional Anticipated VDOT Reimbursements for Six Road Projects County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to consider the appropriation of $18,469,838 in additional anticipated VDOT reimbursements for six road projects previously approved by the Board. Summary of Information: This date and time has been scheduled to hold a public hearing to consider the appropriation of $18,469,838 in additional VDOT reimbursements for various projects that were previously approved by the Board. The six projects are: Route 60 (Courthouse Road to Old Buckingham Road) Widening Route 360 (Winterpock Road to Woodlake Village Parkway) Widening Route 10 (Route 1 to I-95) Widening Route 10, Village of Chester, Pedestrian Improvements Cogbill Road (Howell Lane to Meadowbrook High School) Sidewalk Osborne Road (Cliff Lawn Drive to shopping center) Sidewalk Design of these projects is underway. Staff has secured additional VDOT funding (Attachment A) for some projects. The Board is requested to appropriate these additional anticipated VDOT reimbursements and authorize the state to transfer the balance from the completed Branders Bridge Road at Bradley Bridge Road Revenue Sharing project to the Osborne Road (Cliff Lawn Drive to shopping center) Sidewalk Revenue Sharing project. Preparer R J McCracken Preparer Allan M Carmody Attachments: 0 Yes Title Director of Transportation Title Director of Budget & Management F� No # 000'.'- G5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Recommendation: With this action, staff believes that the projects can be completed within available funding. If a balance remains at project completion, the funding may allow other Board priorities to be accelerated. The sum total of the requested appropriation increase is $18,469,838. State code requires that a public hearing be held when an amendment equal to 1 percent or more of the total budget is needed. Staff recommends the Board hold a public hearing to consider appropriation of additional anticipated VDOT reimbursements to the projects as indicated below: Route 60 (Courthouse Road to Old Buckingham Road) Widening - $4,100,000 Route 360 (Winterpock Road to Woodlake Village Parkway) Widening - $8,950,000 Route 10 (Route 1 to I-95) Widening - $4,000,000 Route 10, Village of Chester, Pedestrian Improvements - $200,000 Cogbill Road (Howell Lane to Meadowbrook High School) Sidewalk - $380,000 Osborne Road (Cliff Lawn Drive to shopping center) Sidewalk - $839,838 No additional local match is required. District: Countywide ()0()� GG L .Q 0 CLQ Q O U O CLO L IL .a C L CL 2 O O c _o cu - d O !Z Q w To H N a) rn tlS � 7 c CA O c N O c O O 0U aCY U� �U ��(a) c 5)a) (D m Q. fn U)cn ¢ U E c W(0 C c pp c ca d L W w f � �U C m cu o m o o O o O co O O O O O O M co 00 >CD O O E Ul) p O O O co C7 M (D •� cn d' 00 d' N EA co co d� E CL o O m•U Q O Q. 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IL U T T T T T T T T T T T T TT T N O N N N N N N O N N co N N N N � N N Q O O O O O O O a) �^ o f 0 _c Q c 0 T w e 0 m a) 3 2 c Q- (o �� a)-0 c� a) c rnv) o = o U "0 a) o �o (5c Nc O �. � a E 0 o of Q ++ O O CD m (fl (M o O N T 'O O T a 0 _Y -0 = N a) c C) 0— �-0 C a)0 3:0 a) ��,o (0 Qa)3 a ) a^ oca) -0 0o' 0 _ = 0 a) rn -0 a 0� 0� o o� �cn os �U 0 U �v) N 0� 2 O O c _o cu - d O !Z Q w To H N a) rn tlS � 7 c CA O c N O c O O 0U aCY U� �U P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterfieldobservercom • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:VDOT-Reimbursements 5-15 1/20P+1.35 $250.99 Board of Supervisors The Observer, Inc. Publisher of TAKE NOTICE Take notice that the Board of Supervisors CHESTERFIELD OBSERVER of Chesterfield County, Virginia, at an adjourned meeting on May 22, 2013, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration This is to certify that the attached legal notice was published by Chesterfield, 1n and Lori Road, public Chesterfield Observer in the county of Chesterfield, state of Virginia, on Chesters Virginia, will hold a ublic hearing where persons affected may appear the following date(s): 5/15/2013 and present their views to consider: Appropriation of $18,469,838 in additional anticipated Vrginia Department of Transportation reimbursements for Six Sworn to and subscribed before me this day of individual projects previously approved by the Board of Supervisors. A list of the projects is on file in the Office , 2013. of the Clerk to the Board of Supervisors and the County Administrator's Office, Room 504, 9901 Lori Road, Chesterfield, Virginia and may be examined by all interested persons between the hours of 8:30 am. and 5:00 p.m. Monday through Friday. If further information is desired, please contact the Transportation Department at a al Affiant �Z�s T, Grooms Jr., N Pub 'c (804) 748-1037. g The hearing is held at a public facility designed to be to with accessible persons disabilities. Any persons with questions on the accessibility of the facility or need My commission expires: February 29, 2016 for reasonable accommodations should contact Janice Blakley, Clerk to the Board COmm1SSlOri I.D. 7182093 at 748-1200. Persons needing interpreter SEAL services for the deaf must notify the Clerk 1A °j0 %0116011100' to the Board no later than Friday, May 17, 2013. a,eG R O e,, ., e` .....,. NOTARY S' ' Z PUBLIC REG # 7182093 •' _ e MY COMMISSION ' EXPIRES Z 2/29/2016 •' THIS IS NOT A UlUo PLEASE PAY FKQM. INWICE. TIIANIK YQU, CHESTERFIELD COUNTY ti'`Grt: BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: May 22, 2013 Item Number: 17.E. Subiect: PUBLIC HEARING: Consider Leasing Space at the County Airport County Administrator's Comments: County Administrator: Approve the leasing of space at the County Airport to the Commonwealth of Virginia for use by the Virginia Army National Guard, authorize the Chairman of the Board and County Administrator to execute the lease agreement, and appropriate and transfer $200,000 into a capital project for the associated improvements. Summary of Information: Staff requests that the Board of Supervisors approve the leasing of space at the Chesterfield County Airport for use by the Virginia Army National Guard, consisting of 2,218 square feet of office space, 19,500 square feet of hanger space, exclusive use of 32 parking spaces and the non-exclusive use of tie -down spaces and other public portions of the airport, including the airport conference rooms. The space will be used to house approximately 6 Lakota light duty helicopters and will serve as the duty station for 16 full-time staff members. The initial lease term is for five years at $137,400 per year with three 5 year optional renewal terms. Rent will increase annually based on the consumer price index. Preparer: John W. Harmon Title: Real Property Manager Preparer: Allan M. Carmody Attachments: 0 Yes F-1 No Title: Director, Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA To adequately accommodate the unit, improvements and various security enhancements are needed in the hangar bays and office space - the associated cost of which is estimated at a one-time amount of $200,000. During the initial lease term, the rental revenue from the Guard will far outstrip the cost of the needed improvements, which will help the airport become more financially self-sufficient. Dedicated funding to complete the work was set aside out of FY2012 results of operations. Approval is recommended. DIStrid: Dale It Exhibit A Building #7431 Plan 74f DOMMEMO! so fm TWAL#VAW*oM1l1L� M m "Wits im M"m= FW. "0 MFT '4t►Cot TGalt. Im omfooft M eft fm foTALCfr sofr tp/ ro" soTaLov soTr. "ift son MIALoW,pIOM!MOt—y,,,ul am or I& 00011.` 0 Exhibit B Building #7417 Plan r a t • r , r t t.._.. • it L- () 0117:1 • 4 � — L• r a t• c -y ,... r z .1 � r t � 7 •� - -r 4 t 8 •www• 74-17 r---�-•• �-+-• -- • r t L • r • • TT i �•F - + 4.. t - -r • too- ; t r- -•r r t 1 r-- - } t- - I ._.. _ I • } w t -1— _ . t. 1 .. -. F ,. 2w(cbwmm.w. t Wil 2irto r •+! r o + : - DOOR HHM! 20. teEt +. .. UARC/M XO FEET: 20M. SO FT O.D. r "ARGAR RAI DXAMMS• WX W feet 110TAL awtfltll'6 0Mt1'M5to11S: IM' w Iw RET •- ,• S10RJl6E QQ9Et0lIMEM5104iS M x M 10ET t, TOTAL BUILDOG SOFT: 1000 SO FT + + } TOTAL BU"A NC RGICHT:� ?/ FEET I T -,.• L- () 0117:1 Exhibit C Building 7501 Plan 000-:111,11,72 z9.$.. 4 .� _ S7ARVNELL � r^ , r _ r r ' ' r � r ,^ �-i 12'x16 ; r ' i 1 12'x17' 100' 2 r -, � IARWB.L 19X13 ' 2991101 000-:111,11,72 0009-73 ---It _ tz ILL ire ■r � � Q ti 0009-73 P.O. Box 1616. Midk9hian, Virginia 23113 • Phone: (804) 545-75W • Fax: (861) 744-3269 - Email: news@chesterfieldobserver.com • Internet: www.chesterfieldobserveccom ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN: Airport Lease 5-15 Right of Way lhat wr M.r s2, 2013.0 6:30 pm c: as soon thereafter as may be heard. the Board of supervisors of Cheswfidd County at its regular r�ftj in themeetin Pu Ybli Virginia, will consider leasing space at the Crory ,Ah" rt for use by the Virginia ArmyTiational Guard. Infonngion the lease is on file in the�tl-r v Uce in Chesterfield Coun#and may be ezamined by all ties between the hours of 8:30 a.m. surd S:OD P.m., Monday through is held at a public fadlity m be armee to parsons vrittr Airy panotr: with questions on Bre aoty of the facility or need for reasonable accommodations should contact Janice B. »7 Clerk to the Board, at 718-1200. Perww beetling intapceter services for the deaf mad the Clerk to the Board no law than May 17, 2013. 1/20P -.67" $187.15 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 5/15/2013 Sworn to and subscribed before me this 1 / �4 day of / )2013. l f1 l - Legal AM ant JaiVe 1,troom_S_jr.,NA&yPubfic My commission expires: February 29, 2016 Commission I.D. 7182093 ' REG ;s 7152693 MYCCMMISSIJN Q C '• EXPIRES 2 'i ?l29l2Q16 •'�� THIS IS NOT A BILL, PLEASE PAY FROM INVOICE, THANK YOU, CHESTERFIELD COUNTY " BOARD OF SUPERVISORS Page 1 of 1 AGENDA R Meeting Date: May 22, 2013 Item Number: 17.F. Subject: PUBLIC HEARING: Authorization to Exercise Eminent Domain for the Acquisition of a Parcel of Land for Matoaca Park County Administrator's Comments: County Administrator: Authorize the County Attorney to proceed with eminent domain for the acquisition of parcel of land containing 0.077 acres, more or less, from the unknown heirs of George W. Partin for Matoaca Park. Summary of Information: In 1994, the county purchased additional land at Matoaca Park leaving a parcel of land containing 0.077 acres designated as "owner unknown" on the attached plat. This parcel was not needed for the development of the park at the time. The Matoaca Park -Phase III development plan includes the rebuilding of tennis courts, basketball courts, a picnic shelter and playground, additional parking and construction of trails. The trails as designed cross this parcel. Staff has determined that the property was owned by George W. Partin who died testate, in 1914, leaving the property to twelve heirs, most of whom died in the 1920's, many without wills. A bona fide offer to purchase this parcel cannot be made because most of the owners of the property are unknown and cannot be identified with reasonable diligence. The value of the parcel is $300. Approval is recommended. District: Matoaca Preparer John W Harmon Title Real Property Manager Attachments: ■ Yes FINo 4 000 74- VICINITY SKETCH PUBLICIFFARING.,: Andkotization to Exer(lse f I . I inineut Domant for the,kcquisition of a Parcel oflaind for Nlatoaca Park . .........- -------- ... ....... pl� TOK I I I J)" A or, of 10 0 �4 ........... .. ....... . ..... ... ... ------- ................ .w» ' "Fly's is to certify that on —LU261994— / made Tpr d IS within o an occwwe survey of the preay'ses shown hereon FEMA �y Hazard os shown and diet there are no easealents or encroachments Comae Pone/ a mM A3, a and C m& an the growd other than those shown hwvm- 510035 0154 d - dated 34"3 _ saw• j ---------------- a,.,.,,, s es' or w E +canna .F Tar te 1JR-L Ta � °�..�sMFea° ! �¢ aaeu..r.usa aee•a724'E+ 6eLQr.tlM 4OtR to .R senor ti •— atld�op, ARCEL OF LAND TO BE ACQUIRED Parcel "A- 13.2 t: A-13.2tC. Tine-a� ww e '>� o its e •L s QLD MAP SHOWING 2 PARCELS OF LAND SITUATED IN ` o ( MATOACA DISTRICT OF CHESTERFIELD CO.. VA. b' MAY 26, 1994 a ws�&V M / 77i a T.4a c.+.t +ate dao 1Q� FIELD 3. Parcel "S" 12.9iAc. !• 6 1 a j; *000S M4.74• wo T% ti. f 404M a`so "osysiiar +adwersrst � � t+EItt111100C . ,� v ►� Nw Virginia Surveys P.O:BOX118 CH>' 18VV3.D; VA t:ERT nW aT M.E. FLOYD SCALE 1" 200' VIRG MiACERTIFICATC «O 8106 j. K 94032105 DATa 6-26-94 t / l \\ TSRTOONE DUST (— AL REAR SETBACK _ �A+pt WING C3.1 & C4.1FUTZ�1RE -" I ,l PARCEL B \ �^ 7EANIS F d GP N 7806-16-0293 \ COURTS =IJ ZONING —A e ARFA = 11 9 AC \ ` ` OF WATERS ATES / F rI-1 I PARCEL C 6 _ - I GPIV 78C6-15- </ 806-19- �� ,.y I TENNIS ZONING -A COURTS AREA = 13 7 BMP I I I i WE SLAN S FARCE_ 0 g EXISTING ( , `+' PAVILION 780E-17-7820 WETLANDS ) 1 PARKING A VIV 239 AC � \ �\ \ ADDITION — (126 SPACES) BASKETBALL COURTS v' E%.3 -11O BASEBALL G EV: fE "TI T %cl FNO ASSCC 1MIH / — 9AL. ELO'O BE REP.ACEO4NOER / \ ! — 0 \ 5E+..R11_ CCVTRACT i X_ I RF�OCATEO rfrl BATTING 'If I L I IA I LTi 1 11 a� _ r 1 NSEBALL mn, — N I �' — _ - ODS I1 ry ENC�IO \j ''� OEu NTRAC MLFIELO R —�-u— — --� _ -- `, - Jl_• \ F �a� I I�I (` ::j L_ '" N (2�S ACPES), - — --- --' __� I ` � \ \� PAVED I — — l _i TRAIL EIogT N3 fOO18ALl FlELa i I 1 P EO TRAIL I 1 ,Ens nNa BASEBALL I r t fBeLo u z,�_"�-----,_ --•x.�_•-- HALLOhWAVALE•NE CCUNTY OF CHESTERFIELD ZONED A G- N 7826182204 19 32 ACRES 000.'7'7 Your CommunitY Newspaper Since 1995 P.O. Box 1616, Midlothian. Virginia 23113 • Phone: (804) 545-75W • Fax: (804) 744-3269 • Email: news@chesterfieldobservercom • Internet: www.chesterfiekiobservercom ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Matoaca Park GRN 5-15 1/20P Right of Way ,TiiiCB, t NCYrIW ffiat til 'tZ. 2013>k 6 3t1 pm or as so" as bdheitiid, aw Hoard of SupavLots of at In of µrr fodoweag :'llIM the"16iiskio'of the 3ooa000. 19813 Muoom Road for the Mmw4 Park - Phase lil Development Plan, Womation regarrding thet�o sed u on file in the RiidKWay G virenia. and may be ezaaained by all interested pattks pbettwM the hours of 8:30 am.moadq and 5:00 iFridayrpuMk fadtity w be accessible to persons with diabdities. Any persons with on d f e a�ilityor need for reasonable accomstodatiau should contact Jae B. Blakiey, Clerk to the Board, at 749-1200. Persons in t+txviees far the deaf mast tite m the Board no 1Arr than May 17, 2012. The Observer, Inc. Publisher of CHESTERFIELD OBSERVER $210. This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 5/15/2013 Sworn to and subscribed before me this I -3-k day of Imam '2013. Legal Affiant JantsA,16rooms Jr., Nodry Public My commission expires: February 29, 2016 Commission I.D. 7182093 PUBLIC •�'.�� RSG » 11�2Gy3 MY COMMISSION : Q C EXPIRES Z r>. • ?12_,120?6 ,: �'. THIS IS NOT A BILI., PLEASE PAY FROM INVOICE, THANK YOV, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 22, 2013 Item Number: 17.G. Subject: PUBLIC HEARING: Consider the Exercise of Eminent Domain for the Acquisition of Permanent Water and Temporary Construction Easements for the Route 1 - Route 301 Waterline Replacement, Phase 1, Harrowgate Road to Forest Lake Road County Administrator's Comments: County Administrator: Board Action Authorize the County Attorney to proceed with eminent domain for the acquisition of permanent water and temporary construction easements for the Route 1 - Route 301 Waterline Replacement, Phase 1, Harrowgate Road to Forest Lake Road and authorization to enter and take such easements prior to eminent domain proceedings. Summary of Information: Staff has been negotiating for acquisition of permanent water and temporary construction easements for the Route 1 - Route 301 Waterline Replacement, Phase 1, Harrowgate Road to Forest Lake Road project. Offers have been made for easements as follows: 17101 Bennett Place and 17030 Jefferson Davis Highway, Jimmie C. and Rebecca M. Skelton, $3,381; 2530 Pine Forest Drive, Nell M. Fisher, John J. Mitchell, III and Betty M. Collier, $1,400; and 16600 Jefferson Davis Highway, H. E. Wamsley Trucking, Inc., $8,504. These offers have not been accepted. Thirty-eight easements have been obtained through negotiation with the owners. The contract for construction of this project was scheduled to be awarded today. It is necessary to proceed with condemnation for the health and safety of the public. Staff will continue to negotiate with the owners in an effort to reach a settlement. Approval is recommended. DlstriCt: Bermuda Preparer: John W. Harmon Attachments: ■ Yes F� No Title, Real Property Manager 9 000l_"r s VICINITY SKETCH PITBLICHEARING: Consider ll'W ExelTise OfEllitlielit Domaill fol"the Ac of" Pennanent'Water and,remporary Construction Easements for the Route I - Route 301 NVatermne Replacement, Phase 1. llarrowgate Road to, Forest Lake Road faTL* BEARING BASED ON THE VIRGINIA STATE PLANE COORDwATE SYSTEM. SOUTH ZONE NA083 LIAW14 H , JR k KATHY T %!LSO+t TAX ID NO 799-630-5142-OOC'M 0 9 3705. PG 727 17024 FFERSON DAYS H1SiYAY LOTS 25-31 BOCK B I JOE C. do REBECCA !A. SKELTON N0545'. �� N83'S2' TAX 10. N0. 799-630-5028-00000 PIPE16.x2500- D.B. 1329. PG. 354 17030 JEFFERSOFi avis HIGHWAR. YN LOTS 32-35 BLOCK B381tr o' o "PETERSBURG HEK�ti'S SUBOMSION' 7.91 PB. 4. PG. 68 & 69 16' P�MAM1IEN '- WATER EASEMENT JllrulE C. k REBECCA Y. SKELTON TAX ID. N0. 799-630-4323-00000 O.B. 2747, PG. 148 17101 BENNETT PLACE 1 - ►., _ ! z PT OF VACATED BYRD AVENUE -- VARIABLE TEMPORARY IRF �---.-. � CONSTRUCTION EASEMENT � Cl N84'14'13"W + � v -P—`- N84•i4'13iV _ o ` ^' o N � N 0; a � E1� Rhe UNITED L`:TNOD;ST CkJ_ R_ cN — 16 799-630-422D_ 1500• I 1 $ 4858, — 124 � N84.14.13'W o 4 1484.14-1,3-W -------- --� _ Q 5`'oa EXIST. 50• DRAINAGE EASEMENT N 3.630,643 36 5 �, O.B 2747. PG 148 E 11,800.965.50 1 boa Q TN p; V,W" _, Q HART D e Iia. No. 9M 9o. (;744/�7 ad�ar�rr E� Ci RADIUS=25.00' LENGTH=39.2r TANGENT=25 00' CHORD DIST.=35 36' CH BEARINGS=N50.45.47"E A=90'00'00' EASEMENT AREA. PERMANENT WATER (GPIN 799-630-4323-00000, 17101 SENNETT PLACE) - TE6 MARY CONSTRUCTION (GPN 799-630-4323-00000. 17101 BENNETT PLACE) - N. 3.630,767 29 E: 11,800,977.42 q � C W O 526 SO FT = 0 012 AC, 379 SO. FT. = 0 009 AC. PERMANENT WATER (GPIN 799-630-5028-00000. 17030 IFFERSON DAMS HIGHWAY) - .1,467 SO FT - 0.034 AC. TEUPORARY CONSTRUCTION (GPIN 799-630-5028-00000. 17030 JEFFERSON DAMS HIGHWAY) - 1.360 SO FT = 0 031 AC. TOTAL• 3,732 SO FT - 0 086 PLAT SHOWING EASEMENTS TO BE ACQUIRED CROSSING THE LAND NOW BELONGING TO JIMMIE C. & REBECCA M. SKELTON BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA SCALE. 1 "-40' MALCOLM PIRNIE. INC RICHMOND. VIRGINIA 40' 20' O 40' 80' COUNTY PROJECTNO DATE: MAY 23, 2008 MPI PROJECT No. PLAT 3 RFV .11INF 1. 7000 RSR PROJECT NO. W-- 3001-90 5a yy IRF .� .r 0 }_ 1 «� Ci RADIUS=25.00' LENGTH=39.2r TANGENT=25 00' CHORD DIST.=35 36' CH BEARINGS=N50.45.47"E A=90'00'00' EASEMENT AREA. PERMANENT WATER (GPIN 799-630-4323-00000, 17101 SENNETT PLACE) - TE6 MARY CONSTRUCTION (GPN 799-630-4323-00000. 17101 BENNETT PLACE) - N. 3.630,767 29 E: 11,800,977.42 q � C W O 526 SO FT = 0 012 AC, 379 SO. FT. = 0 009 AC. PERMANENT WATER (GPIN 799-630-5028-00000. 17030 IFFERSON DAMS HIGHWAY) - .1,467 SO FT - 0.034 AC. TEUPORARY CONSTRUCTION (GPIN 799-630-5028-00000. 17030 JEFFERSON DAMS HIGHWAY) - 1.360 SO FT = 0 031 AC. TOTAL• 3,732 SO FT - 0 086 PLAT SHOWING EASEMENTS TO BE ACQUIRED CROSSING THE LAND NOW BELONGING TO JIMMIE C. & REBECCA M. SKELTON BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA SCALE. 1 "-40' MALCOLM PIRNIE. INC RICHMOND. VIRGINIA 40' 20' O 40' 80' COUNTY PROJECTNO DATE: MAY 23, 2008 MPI PROJECT No. PLAT 3 RFV .11INF 1. 7000 RSR PROJECT NO. W-- 3001-90 �1 K MITCHAEL•MC GOWAN f//TAX !D N0. 799-631-8786-00000 D B 2992, PG 940 16901 JEFFERSON DAVIS HIGHWAY "KOVAC ACRES" °t PG 8, PG 72 v E T a Lia No 9575 EASEMENT AREA: �o �/�� TEMPORARY CONSTRUCTION - 2079 SO FT = 0.048 AC. �Fsa aG PLAT SHOWING EASEMENTS TO BE ACQUIRED CROSSING THE LAND NOW BELONGING TO NELL ROSE MITCHELL FISHER, ET AL BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA SCALE: 1 "=30' • Knrcol,M Pum, INC RICHMOND, VIRGRU 30' 15' 0 30' 60' COUNTY PROJECT NO 05-0143B DATE JUNE 3, 2008 MPI PROJECT NO. 0640060 PLAT 13 NM BEARING BASED ON THE VIRGINIA STATE PLANE COORDINATE SYSTEM, SOUTH ZONE NAD83 I f I NELL ROSE MITCHELL FISHER I JOHN JAMES MITCHELL M BETTY MITCHELL COLLER O CID j TAX ID. NO. 800-631-8786-00000 W.B. 160, PG. 653 -W.B. 132, PG. 481 � D.B. 231. PG. 147 - 2530 PINE FOREST DR. O �► R; 3 I I EX. 20' WATER EASEMENT 952 D B 2865, PG s J � j N: 3,631,657.98 21 N 1 VARIABLE WIDTH TEMPORARY I I CONSTRUCTION EASEMENT s W '�+ n . S84*2 - 60 O �if7l 2008' n u 60 '~ N 79'4157W N: 3,631,629 50 E: 11,801,133 60 �V IRF PIN,RIVGh'�ST LE W1pTF{ E' RIW �1 K MITCHAEL•MC GOWAN f//TAX !D N0. 799-631-8786-00000 D B 2992, PG 940 16901 JEFFERSON DAVIS HIGHWAY "KOVAC ACRES" °t PG 8, PG 72 v E T a Lia No 9575 EASEMENT AREA: �o �/�� TEMPORARY CONSTRUCTION - 2079 SO FT = 0.048 AC. �Fsa aG PLAT SHOWING EASEMENTS TO BE ACQUIRED CROSSING THE LAND NOW BELONGING TO NELL ROSE MITCHELL FISHER, ET AL BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA SCALE: 1 "=30' • Knrcol,M Pum, INC RICHMOND, VIRGRU 30' 15' 0 30' 60' COUNTY PROJECT NO 05-0143B DATE JUNE 3, 2008 MPI PROJECT NO. 0640060 PLAT 13 5,,F-il P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterficidobserver.com • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost fuer issue) Chesterfield County LN: Route 1 GRN 5-15 Right of Way 1/20P+.93" $238.24 The Observer, Inc. Publisher of THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU, CHESTERFIELD OBSERVER TAIMNOTICE Mid oa�y 22.2013. at 6:30 pace. a: as loan diarwfterasnlaybebe AdwBoard This is to certify that the attached legal notice was published by i ` offim at Meeting Roan Chesterfield Observer in the county of Chesterfield, state of Virginia, on � the following date(s): 5/15/2013 wA consider the i'aerdse of fr domain the Ilion of mow the� PIN: 79%3W2300000. 1710 � , 17M 1 h Sworn to and subscribed before me this � day of D&vbft. PIN: 100631878600000, 253 0 Pin Form Dtive. M: mm3nmoom mw jdknon , 2013. Davis H#aW far dto Rosie i - Rothe 301 WaEeftse P6aae I. , Harrowliae Rood to Porat Lake Ro&d. Information regarding the asement file in Right ay 1 'r . , !� ,, , 7 . j I the . = �"is on and , i =be r oWur�of 8. 5 Legal Affiant , Grooms Jr., No Public Legal WT the hes"nn at as raw C fad' io Any Persons questions w on die of die ficillity at need My commission expires: February 29, 2016 for reelonsW aia°m°606SdwoldCommission I.D. 7182093 contact Janice B. Biakle3. Clerk to die Board. at 740-imo Pers needing '� ser+ries inr ttye daftitettt ' O the m the Board no later than Mays 17.2013. `.. ....0 :-h^ ;v<y• •. v �,�� 7?19203 %iv CC��": SSS;0N ; IC FX.7;RES , '• r��tL l i� . ee ejeeee..hhh,, . THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 22, 2013 Item Number: 17.H. Subiect: Hold Public Hearing to Consider an Ordinance Amendment Relating to Banner Signs County Administrator: Board Action Hold a public hearing to consider amendments to Sections 19-5, 19-632 and 19-638 of the County Code relating to banners. Summary of Information: Public Hearing on Ordinance Amendment The Planning Commission held their public hearing on the attached banner sign ordinance amendments on March 19, 2013. On a unanimous vote, the Commission recommended approval of the amendments which include several changes by the Commission as noted below. These amendments are as follows: 1. Sec. 19-5 relates to enforcement and proposes that violations with banners shall be remedied within twenty-four (24) hours of notice. The current ordinance allows up to ten (10) days to remedy a violation. 2. Sec. 19-632 relates to the definition of "banner" and relocates the purpose of banners to Sec. 19-638.1. 3. Sec. 19-638.1 relates to activities that banners can advertise (items c and d are new). 4. Sec. 19-638.2(c) relates to banner sign owners who have multiple sign violations. The proposed amendment allows the director of planning to deny a banner application for up to one year from the issuance of the most recent notice of violation if a property, business or organization has received two (2) notices of violation in any twelve (12) month period. Preparer. Kirkland A Turner Attachments: E Yes 1-1 No Title Director of Planning # 0o0.'a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 5. Sec. 19-638.4(a) and (b) relates to changing the total permitted banner display days and the permitted consecutive display days for each banner. The Planning Commission modified the days allowed for both and identified three special areas within Chesterfield that maintains the current allowance of banner display days. 6. Sec. 19 -638.4(a -c) relates to allowing a size increase in building mounted signs up to 15% of a building face. 7. Sec. 19-638.4 (a -e) relates to changing the size of freestanding banners. 8. Sec. 19-238.4(e) relates to providing non-profit sports team recruitment banners to have off-site display. Attachments: 1. Ordinance amendment for Secs. 19-5, 19-632 and 19-638. 2. Planning Commission March 19, 2013 Recommendation. 3. Matrix showing comparison of existing ordinance language, recommendations by Citizens Study Group for banners, and recommendations by the Planning Commission from their March 19, 2013 public hearing. 4. Description and/or maps of three special areas recommended by the Planning Commission to abide by current allowances for total permitted banner display days. 5. Eastern Midlothian Special District Map 6. Official Special District Towne Center Southport Map 000834 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19-5,19-632, and 19-638 OF THE ZONING ORDINANCE RELATING TO BANNERS BE IT ORDAINED by the Board of Supervisors of Chesterfield County - (1) That Sections 19-5, 19-632 and 19-638 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted, to read as follows CHAPTER 19 Sec. 19-5. Enforcement. (b) Penalties for violation, right of entry 000 000 000 (6) If the director of planning determines that any person has violated this chapter or failed to comply with any condition of a zoning or development approval then he shall serve upon that person a notice to comply by either: a. Delivering the notice to the person by hand; or b. Mailing the notice by first class mail to the last known address of the person. The notice shall set forth the nature of the violation or failure to comply. Upon failure of the person to remedy the violation, comply with the condition or receive an extension within ten days after the date of delivery or mailing of the notice, the person shall be subject to the penalties set forth above. With respect to violations or failures to comply involving banners, portable signs, electronic message center signs, or the parking or display of motor vehicles, the person shall remedy the violation or comply with the condition within 24 hours of service of the notice or receive an extension, or the person shall be subject to the penalties above. 000 Sec. 19-632. Definitions. Banner: A sign consisting of a piece of fabric or other similar flexible material, other than a flag or pennant, used +,..,a, er-tiso a speeial promotion or aeti ,:,y, 000119-15 1928 89670 1 1928 89670 1 000§_,SG Imp • 1928 89670 1 000§_,SG ws, im-u m a*",�ef�6s+ fig eowmu+14-y evef*s�, I-ft4d-i4H JXA -,d i ild S, tmi*+F4044e S", Of -oi-gm+wlititw� 1-4+�, 4 A�,,irwfs-mav e::— Raill wi-'s- "4"-h+P no+ ove"+r shf+4��, Banner's shaH onk ad�cmise or Communicate the & bxa�st,jtc m naumW lyusupess. avkard, C", A ne�N bus�ncs�,,, that has nor% et ins Hi�,d I'llam"M monaoe - - - I � � I I - I � -111,111-111, I'll "I - - I � 1�4 I I'll- P�,�� 1 11- 1 LLZ: -�, thC C,,NLCP0O,Tl (A'A 110k not N,cT (rPs.;.a,Hed not scflek adN erfise as @,Yusullcss namrr d-(,nr Iow, ................... .._ ._,.,.m, .... .,.., ,,, ,., ,,,,, ..,.,........... . . .............................. .. . ........... ........ .................... . . ............ .......................... .........,.,.,., ..... a Prior to the in to II ar?Mgn ok annr �°Gl„GKR�1a r R��t,R� Qk��m��&C�, �k�ti&.aa� a�C"Y�r�R�..a��bp9��`��C tq"uYm...tho (firector of ;Ienu nnrrng q.k.na mkrrq%all �cgllaceat,shaH he on I� a��. [ncaatKorlM fGrr'I prrcscrw,.bed gbh the dire (,.)r of p��a�rrnrrgrMe�ti ranrrak rtlu,ek➢,, at arr.nnnnrrMrrngnuaNpn,nrrMu„NGkda; tpuaw �f�rCmr�nrn=,°cMrrb�rrtn, a� rrrnM ra,bout the ba ntrm 2k sizea � � a a p...krd krau�C kknM r.k enLL� nt gruudding rnrrou t °.c., r�acaatrarrrt.: ankPnim,, arr FJis Via) nnkp„��nara,� uaf�.. f in a d rrfio n to the a4k° oa a _ea a�snar��;.t� MkG the nkMrra°oor of rjp.ppGnn ..m iN nequwst adrdi6onrral. MrrMkanM�nntkktMa� hanMnr r ra Mt n this �Wr.a°tw n a�„ecWrrnua�....�naaa,a`�gnr.r G "N an ensure COM ,... ..,., _ ... .. . .... .. f;rrGMan % Is s ..t._ narG be, rfrrrnuMt eak rt w re.tharr0 nkays' k for urn i c pran� P^r (Iis� ��a d�,,Itc `. _. a The rr,n.etnnn .and..:rNa�rrtnanrrM nwrraa� �n;�rnw� a �r ur�tMt�rr as �.SQMa�tGrakM�, parr ua .tqarM �a;°W,krnrnm7l Gp,°W M mSau,awtaun ,«AtCW .. ae GnGCGak i u.r or�.arrrrnnrtktnaannas rra as ',o' hi%cd Nnotices 6"0 nk°44n ut n"UGu etM4.Mkortn,n,a nrk a paa ,rtMa:nrrM M.. ak, rnur , a, .. _ ., %�Mafion of'ffikl srra'G, on in an N I Z-MxMMv ih,,,a° Jqd, i�.��..�....�� ...��. ��.�.�. .�.�_�. �..�w,w.,�.W.....�Ww.............�........_._......�..�.�..��..................�_ .,��.�..www...._..�.........m.ro��..,��,�..................._.....� 5 W nnrnerrrr amn�naH b @ana rled R,,wn u�M,c,�n��rnr° prt�pc!t� �rtin.tl�e .. unG�riamnw��a auknG in this rr:prrnur, kan.. n r a.� n wbrre. Grrp`w4 rr"n[J� ;..n rrGC ... `g..4Ppw�'a WMC RkAWP,or c,« cpm thai Oic bahrruniiij iOdvertiscs or prr!(nrrl"Gptes.: rrnrrrraa r,e, rr R rxe� k mads MrrGMnrl,. nnnect,t�° e I`(.fl ,fir cnna .a as '.. C y L—kcc t kcmn :�ijak k c'�listaicis„ a banner rBn,a,CN Qtr 1k_waa CLI err �,t,nast 0 sect f��lmvM Tfiv c,r��.�..g,"f ��re%e1n .,W e t u,k` aae;a„ eakrnchen ,Cw na;.a„,.n.a attM':a or „r rrMnrrrrrrrMGnu k Cerra: ragkaCRt nn�>� �n,u �r Grrrk,n„ kn�nt aaurrt wMtk� ka, �..... �urrn�rM. w n"rr C rr Ca;r�`rrta.r ant Ia�a�a�t ••. r w .� ..: rtG kk a',;k,uce,«nnrM tRna w, ak��'�":.mkrk � ar orrua^aMG ark. nrC,irrc.im utan an'fi%e fa°c..G,a ootaYMn _e tnk rkne:.k�uun�nKna .Cr .Elft of %%, ,jijc,hcrcotMa,, rr°a<�karr°.;.kaa,ra�a.n rrr; M..1.a.0 banner nr nrrd%crnmm4 a a anMxMU MMt; el ccnta such banner rrruabe ti i,,,,,fla,�d across a ,whhc papa na peee,C tar I he trr,pprrca at dark VD( k: avi ner CkraCaa...^ru..fra a aa,"k, I'llnrrr;v; nn bu ddink rktrrrurrNk,ed,, Bannos shaH not he att ach4.,ak lar trau s �.,Virr,� b" Mat6Cnt� � a,i s.. mm',Csro %kirres or traakkuc. Em Buud&ru Mounted Pcr ly, car 12 20 -CT, 2 on %Oudl a�a, ,cd is 8ocwcd ajoTIgor _jTic khan articru,,,,,d road, uhc p . .. ..... nmnbcl�,..of t)mmued be dlspC v,cd su IIURWKNJUSk f'01' CdLh arlcraG rmid and eztch banner nuan bc,(J,lsP �mnun cid the iber,of dins in this wqction, An addifiomfl I° ware m ,a 1, c _pq w I i T t c d the road, fiprltaoc for each 500 feet o� pro ecT rcmd ft ontaf c Pn cmxsof, 1000 f co bCjn,,,,IscJ upon the bi'l M ln g� "Ice ofthe tenivil unut. 1.�or other huO&pg�� zc (,,a�ctflation bc hw,t-d q,,�cwm t I ce c �h u on vdiich the bannet is kfispj,,,j�,�d.. X41 Jien is dJsfT.Lo,,c,(I,Jn "'ind therc are. (m ime.,anon,s ackfifionA. r,ur,r u y ar r org"apu)"alikons the pn,plj� tlia\ J)Iel,d�sp�,,,,,,�),�d ome shaH he hmtcd to k5.11 Sp,kq, 1p the oeW err wry mzqUon mzv, %�Sv�e no morc A MZIXiFTRJM Of f W G928 9,40`0 Jo offsite banners may be displayed per advertised recruitment period, only one (1) banner may be dis la ed per Darcel, and all site locations for such event banners shall be listed on one 1 ermrt (2) That this ordinance shall become effective immediately upon adoption 1928 89670 1 ©o ®fts)o CIM Barmas slizffl orlk ad%ctlisc or the �'0�10 61h!� a szdcs a ' Pd ur 1: N ent. c Ij T r i ngj,'v p�u m n e tit, pe r T ods d Loc,A, state or naficmal business a%kards e A nck busme�,s rhat has noi 4,stjt , t,al] d'tt sHOIZUe Tcmwitct Wi t C, C, (e 6011 urs " as ne%% busru ss dhaT hw, not pct insta "I "IM10C ,I banner. sha I not sock adwrike a �.,u��ncss tlarnc° ancfor as P -dor to the tnsu,,flkalron ofam bankrne _an.apjj[i(:aw shiH frtnn thc dircc,wr of r,-,W.cst AW(,ml an a 1 �kafi(:n,j�, rmitmscribed b,� the IP -I., , I - 'l , - , -, -- ---- , f',aI -I'UrMYT-12. i Ho%k n,,, infi,wmationbout flt ,about b;"ITInm a rimmnum� vlcj-l� dle-jbe,,J(c,�- "Irea (A buukfiilg, faceof 4 n° a' aS(„d kK:'ation, 5y dates ol'dis pla,,and Via) inethod of' fi',isnenin,,g, a,)r Ill addinon tc) ffic.a.bo% ilt", "the direcun of"Pk,' AD n I I decttled nccessar% to tfUSCCfiOTI b. .,Banner,a � hcalions slluffl riot �'v ,utwl�twd nl�,wc than 0 In ior Cutile prplo!scd dispCa,�, da,t,c,. c. he.d.irector of pLinning., pr as �wa Ti Tier 6on� fim u to onc car fi u:rrn the ksuar%c of, the P rnost reccrit ncimic,, of ipLv wn T t as �7qs I � I !qes15),I(, ir c i gam l)�'at icwl rec c i ed t v% o mot lc es c) t' 110) alJ pill p1l"Thk, ill" n \ J a V4 k Nb arnn��tfa.ann ear ca f�,rutth""It tile b, Bamricrs.aI,q %,`pqblic roads wilu'st tnect-0,10, 1'(,Idkm ing. I � F'we t ft"� Wwlc, &S hci.s, .,,,i bann(:r QW� h""� COc"'ited '11 Cca"'T 2(1 teet trotri Oicl or P a JIPIPInrnum. t'(roql mI,T,sjdc-(A' Ole pubjrc,hghl�of "'t " - -111111111- 1 11 - 11 A-- g �rw �ocalc'd at CCasl tut florn th or . ......... ........... . . . ....... ... . .... . . "''I , 9 � I z, � � -11 pranrnrrr Ts 4d%c i t i s in, LT nntf Cl\-Clll,11-111U�Lh b.0 V I )J Banners rrix, be niounn:d, of Banner's shaH not be attached To shrubs tdtnrn9^a „ntA ires or trat'll c dt�o TbW Flennitled �",Id m4i U21 N parlitted D 1 Da Afl 'U" x "' my I vVestandrn B u d i Areas %, lounted a, Vor ,,,i nopl-rcsidclp�,Olal) cll�:)Yllllp UlFll-i-tN it h lq: hne tem"mils or tienivits 451 60 90 pot hO b Fo �r Qu:l WCCC USCS 41,l4l1l slqu4rc 45 60 90 ".10 (,,)r�,�,,aq�zapons �ocalcd of cmts,Ode olf.,a n,,o,,ril,- rcsidcntia�, err c Foi thc aLt% iIN ()f 3 4 5, Not AppkcaMe �ocmcd (in the 131161 . .. ..... .. (1, For a comim un it% e% cm u,Cgkrp -Tlmriflq f 5 ! ol App I i ca h I c 1 .2 on c F, )r non nj' I p --�t team N,,m C20 %,q hm, �a ccmvmluriitC"aew �wmcr acr(,, s,p h road in ot, 2 0 1 0 dt�o [1] Special Areas are shown on the zoning maps as `Banner Limitations Special Areas" and are known as Eastern Midlothian Special District, Chesterfield Towne Center Southport Area Special District and Hull [2] Street Road from Chippenham Parkway to Route 288 Of the banners allowed, no more than 2 freestanding banners shall be allowed along the project road frontage and the remainder may be building mounted No more than 1 banner is permitted per tenant to allow up to 4 tenants to advertise concurrently Additional banners maybe permitted as provided in [3] footnote [31 Where the property on which a banner is displayed is located along more than one arterial road the number of banners permitted ma b� a displayed simultaneously for each arterial road and each banner may_ be displayed the number of days permitted m this section An additional banner may be permitted alone [4] the road frontage for each 500 feet of project road frontage in excess of 1000 feet For m-lme tenants of a shoppmg center the banner size calculation shall be based upon the building face of the tenant unit For other buildings the banner size calculation shall be based upon the building face [5] on which the banner is displayed When a banner is displayed by a nonprofit organization and there are multiple nonprofit organizations collocated on the property, no more than one additional banner may simultaneousl by e displayed for the [6] [7] [8] additional nonprofit organizations located on the property This banner may be displayed m addition to other banner(s) permitted by this section Displacetime shall be limited to 15 days prior to the event An organization may receive no more than four (4) such banner permits per year A maximum of fourf4) offsite banners may be displayed per advertised recruitment period only one 1) banner ma b�played er arcel and all site locations for such event banners shall be listed on one 1 ermrt 000193 Comparison of Existing Ordinances, Staff & Workgroup, and Planning Commission Recommendations. Regulation,. Existing Ordinance Staff & Workgroup Planning Commission Recommendations Recommendation' Banner Size- 50 square feet 32 square feet Same Recommendation Freestanding as Staff & Workgroup 50 square feet, however they may be increased up to a maximum of 150 square feet subject as follows: banners may be increased one Banner Size- square foot for each 50 square feet or 15% Same Recommendation Building Mounted two feet of store of building face frontage in excess of 100 feet or increased one square foot for each foot in excess of 50 feet the store is set back from the nearest public road. 60 annual display days 120 annual display days 90 annual display days Banner days advertising for businesses or Maximum 30 Maximum 60 Maximum 45 organizations excluding consecutive display consecutive display consecutive display nonprofits days days days (Countywide) (Countywide) (excluding Special Areas)* Banner days advertising *60 annual display days for businesses or *Maximum 45 organizations excluding N/A N/A nonprofits (within consecutive display Special Areas*) days (within Special Areas*) 120 annual display days 120 annual display days 120 annual display days Banner days advertising Maximum 30 Maximum 60 Maximum 45 for certain banners for consecutive display consecutive display consecutive display nonprofit organizations days. days. days. (Countywide) (Countywide) (Countywide) 4 such permits a year Offsite banner display 120 annual display days for nonprofit sports Maximum 30 Same Recommendation team recruitment Not permitted consecutive display periods days (Countywide) Regulation A Existing Ordinance Staff & Workgroup Planning Commission Recommendations Recommendation Banner days to advertise event for nonprofit organizations on vacant 10 days 15 days Same Recommendation property 2 along each arterial road frontage with 2 additional banners Banners permitted to be permitted to be displayed for 2 along each arterial building mounted, Same Recommendation nonresidential road frontage 1 additional banner community along arterial road permitted for each 500 feet of frontage in excess of 1000 feet. 1 along each arterial Banners permitted to be road frontage with 1 displayed for an 1 along each arterial additional banner along outparcel business or road frontage arterial road permitted Same Recommendation for each 500 feet of organization frontage in excess of 1000 feet. Enforcement: " Requires 11/2 " Identification number on identification number each banner be provided on each None required Same Recommendation banner Violator may be denied approval of a banner application for up to one year from the Banners displayed Violator not permitted issuance of the most Same Recommendation without approval banner for 90 days. recent notice of violation if two notices of violation of this section occur in any 12 - month period. * Special Areas are shown on the zoning maps as `Banner Limitations Special Areas" and are known as, Eastern Midlothian Special District, Chesterfield Special Areas Towne Center Southport Area Special District and Hull Street Road from Chippenham Parkway to Route 288 000i9s Three Special Areas relating to Banner Signs in Chesterfield County At the Planning Commission public hearing on March 19, 2013 on ordinance amendments relating to banner signs, the Planning Commission voted unanimously to limit the total permitted days to display banners in three special areas. The total permitted days to display banners in these three special areas would not exceed the current ordinance allowance of sixty (60) days per year for non-residential uses, excluding non-profit uses. These three areas are as follow: The Eastern Midlothian Special District (see map attached) Chesterfield Towne Center Southport Area Special District (see map attached) All properties fronting on Hull Street Road from Chippenham Parkway to Route 288. If you have any questions about these maps or areas, please contact Greg Allen at 748- 1072 or Ray Cash at 748-1071. ()()0.96 41 A Your Community Newspaper Since 1995 EO. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chestertieldobserver.com • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Banner-Ordinance 5-8, 15 1/10P + 1.3" $372.17 Board of Supervisors TAKE NOTICE Take notice that dw'S t+d of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, May 22, 2013, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons may appear and present their views concerning: An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and reenacting Sections 19-5, 19-632 and 19-638 of the Zoning Ordinance relating to banners. In addition to restructuring regulations from text to chart format, the proposed amendments would: (i) require violations of the banner regulations to be corrected witbi ftenty - four (44} iwurs taloa thea tin (0) days and a%i► dm W at a breoer apOkation for up to one (1) year if the applicant has receive&tVk (2) notices of violation within any twelve (12) month period; (ii) redefine "banners7 to delete the requirement that banners only advertise a special promotion or activity; (iii) expand the permissible uses Of banners; Ov) streamline the application process; (v) allow businesses to display banners for 120 days per year instead of sixty (60) days; (vi) allow banners to be displayed for up to sixty (60) consecutive days instead of thirty (30) consecutive days; (vii) reduce the permissible size of freestanding banners from fifty (50) square feet to thirty-two (32) square feet; (viii) allow building mounted banners to be u to 15 ercent of the building face; and (Z modify the permitted locations, number and size of certain permitted banners. The proposed ordinance amendment is available for examination by the public in the County Administrator's office and the Clerk to the Board's Office (Room 504) at the -Lane B. Ramsey Administration Building, 9901 Lori Road, Chesterfield Virginia. If further information is desired, contact G7n00 Allen, Planning at (804)072, between the 5�-, 8:30 a.m. p.m., Monday ugh Fly. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 5/08/2013 & 5/15/2013 Sworn to and subscribed before me this 1-7A A day of 2013. Legal Affiant w,wall"Rim, - I . — Grooms1!a, "I,Alic My commission expires: February 29, 2016 Commission I.D. 7182093 e (SEAW j0, O S PUBLIC _ REG # 7162093 n ; MY COMMISSION S EXPIRES 2129/2016 ALTH (F . N BILL, PLEASE PAY FROM INVOICE, THANK XOU° CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1749 R41P' Meeting Date: May 22, 2013 Item Number: 20. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: 01 Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on June 26, 2013, at 3:00 p.m. in the Public Meeting Room. Preparer Janice Blakley Attachments: 1:1 Yes Title. Clerk to the Board 0 No